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Home My WebLink About030519 - Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MARCH 5, 2019 CALL TO ORDER: . Mayor Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge, provided the invocation. ROLL CALL: Council Members Chou, Low, Lyons, Mayor Pro Tem Tye, and Mayor Herrera Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City 'Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Ryan Wright, Parks and Recreation Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Dannette Allen, Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Mayor Herrera and City Council Members presented a City Tile and a Certificate of Recognition from State Senator Ling -Ling Chang to outgoing Planning Commissioner Raymond W. Wolfe. 1.2 Mayor Herrera and City Council Members presented a City Tile and a Certificate of Recognition from State Senator Ling -Ling Chang to Outgoing Traffic and Transportation Commissioner Lisa Washington. 1.3 M/Herrera and City Council Members presented a Certificate Plaque to General Manager Valentin Alvarez on behalf of The Habit Grill, 257 S. Diamond Bar Boulevard, as New Business of the Month for March 2019. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Daniel Luevanos spoke about One Legacy and asked that the City Council proclaim April as "Donate Life" month. Donate Life's 17th Annual Run/Walk will take place on April 19f'' on the campus of Cal State Fullerton. Pui-Ching Ho, Diamond Bar Library, announced upcoming events for March MARCH 5, 2019 PAGE 2 CITY COUNCIL 2019. 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — March 12, 2019 — 6:30 p.m., Windmill Community Room, 21810 Copley Drive (Canceled). 5.2 Traffic and Transportation Commission Meeting -- March 14, 2019 — 6:30 p.m., Windmill Community Room, 21810 Copley Drive (Canceled). 5.3 City Council Meeting — March 19, 2019 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Lyons moved, C/Chou seconded, to approve the Consent Calendar as presented with the exception of Item 6.5 pulled by CILow. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MEETING MINUTES: t 6.1a REGULAR MEETING OF FEBRUARY 19,2019—As Presented 6.2 RATIFICATION OF CHECK REGISTER DATED FEBRUARY 14, 2019 THROUGH FEBRUARY 27, 2019 TOTALING $1,982,419.95. 6.3 APPROVED TREASURER'S STATEMENT FOR JANUARY 2019. 6.4 APPROVED MAINTENANCE SERVICES AGREEMENT WITH THE San Gabriel VALLEY CONSERVATION CORPS (SGVCC) TO MAINTAIN TRAILS AND PERFORM BRUSH CLEARANCE THROUGH JUNE 30, 2019 FOR A FOUR (4) MONTH TERM, FOR A NOT -TO -EXCEED AMOUNT OF $50,000. 6.6 CONSIDERATION FOR THE CITY OF DIAMOND BAR TO BE EXEMPT FROM THE REQUIREMENTS OF THE CONGESTION MANAGEMENT PROGRAM. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.5 FIRST AMENDMENT TO MAINTENANCE SERVICES AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE CARE AND MAINTENANCE THROUGH JUNE 30, 2021. CILow stated that she pulled the item to get clarification on what the City MARCH 5, 2019 PAGE 3` CITY COUNCIL had previously been budgeted for and why there is an increase being requested. She asked whether the current contract covers treating the trees, which she believes would be included in the maintenance portion of the contract. PWD/Liu responded that the current ongoing regular maintenance activities of the program does not include treatment of the trees or this type of work. The unit price is $195 per tree for the work being done on an as -needed basis. CILow said she understood the need for treating the trees but did not understand why "maintenance" would not include supplying pest control. PWD/Liu explained that regular contract maintenance includes everything from tree trimming to maintenance to insure that the trees are not causing issues related to safety in the parks and throughout the City arterials and residential areas. CILow asked if the $195 per tree included the materials to treat the trees. PWD/Liu responded affirmatively. CM/Fox explained that this particular maintenance contract is not the same type of contract that the City has with the landscape vendors that maintain the park where they provide complete service. This particular contract with West Coast Arborists�is a time and materials contract and not a monthly retainer. The West Coast Arborists contract has a pre-bid list of what it costs for individual services such as tree trimming, removal of a tree, and special call outs in case of emergency (a tree falling in the street during the night). The contract offers a line -item budget on an as - needed basis. The budget amount of $350,000 is based on staff's experience such as how much tree trimming, water, care, etc. throughout the City generally needs to be done. Due to weather conditions this year, the staff has found it necessary to bring this matter to the Council. Based upon what is remaining for this fiscal year and the work effort that is being put forward, staff anticipates using the majority of that money. ClLyons asked if she was correct that it was possible the entire $350,000 would not be spent in some years and that the excess could be carried over to the next year. CM/Low responded that ClLyons was correct. CILow moved, ClLyons seconded, to approve First Amendment to Mainter)ance Services Agreement with West Coast Arborists, Inc. for Tree Care and Maintenance Services through June 30, 2021 and increase the not -to -exceed amount from $350,813 to $370,813 in Fiscal Year 2018- MARCH 5, 2019 PAGE 4 CITY COUNCIL 2019. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Lyons, MPTITye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PULIC HEARINGS: NONE. a. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: C/Chou reported that on February 211t along with other Council Members attended the Salute to Heroes Breakfast honoring first responders and vets that save pets. On the 23r", the Diamond Bar Fast Pitch Girls' Softball had their 501h season opening. The following week he attended The Habit Grill Ribbon Cutting, coffee with the Cop and the League of Cities meeting where the attendees received an update on SB50, the Housing Mandate. This morning he and ClLyons were honored and privileged to do a walkthrough of the beautiful Tres Hermanos Ranch. He did not realize what a beautiful piece of property was until he visited. He thanked his colleagues and staff for pushing forward so that Diamond Bar has a seat at the table and everyone is committed to preserving Tres Hermanos Ranch. CILow said it was great being at Pantera Park with her colleagues at the Diamond Bar Girls' Softball Celebration. The City of Diamond Bar has placed a survey on the City's website www.diamondbar.ca.gov/parksurvey where members of the public can voice their opinions about the Heritage Park rehab project and the new Sunset Crossing Park. The Diamond Bar Foundation will host its RunNllalk in a couple of weeks. ClLyons was happy to report that Meals on Wheels is back in service in Diamond Bar. The Diamond Bar Girls Softball 50th Anniversary Celebration was a ton of fun and the guest speaker was Stephanie LaRosa. She was an outstanding athlete who. went through college on a softball scholarship and spoke to the girls about the meaning of girls' sports. She too went to Tres Hermanos Ranch today and it was magnificent. Going up on the Diamond Bar (north) side they had great views. They could see Diamond Ranch High School, snow, etc. Along with MPT/Tye, she congratulated Diamond Ranch High School on their extraordinary Girls Basketball season. MPT1Tye congratulated Diamond Ranch High School Girls' Division IIIA Girls Basketball Title Championship for 2019. Congratulations to Athletic Director Lisa Cheney and Head Coach Kennedy Lindsey and Assistant Coaches Christina Johnson, Cristopher Hendrix and Chelsea Barnes. It was great to be out with the MARCH 5, 2019 PAGE 5 CITY COUNCIL Diamond Bar Girls Softball. He often thinks about the variety of sports that keep bringing people back to Diamond Bar and keep bringing attention to Diamond Bar. Stephanie LaRosa did a good job talking to the girls about what softball meant in her life and the opportunities it afforded her. People may not remember Keith Van Horn or Jim Edmunds from Diamond Bar High School, but everybody certainly keeps an eye on Alex Morgan and it is very, very exciting to see what sports provides the kids .of Diamond Bar. The .Tres Hermanos tour was unbelievable. It is incredible to see that jewel that sits between Diamond Bar and Chino Hills. He is very grateful to have had that opportunity and thanked Sam Pedroza from the City of Industry for putting the tour together and sharing his knowledge about that property and what we have to look forward to going forward. M1Herrera said that_not only did it take a lot of time and effort on the part of a number of personnel to achieve the success of acquiring Tres Hermanos, it took hundreds of thousands of dollars spent by the City of Diamond Bar and the City of Chino Hills and it was well worth it. She congratulated and thanked outgoing Planning Commissioner Ray Wolfe and outgoing Traffic and Transportation Commissioner Lisa Washington for their service to the City and wish them well. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council Meeting at 7:12 p.m. TOMMYE PRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 19th day of March , 2019• CAROL HERRERA, MAYOR