HomeMy WebLinkAbout02/28/2019 PRC Agenda - Regular Meeting PARKS & RECREATION
COMMISSION
AGENDA
February 28, 2019
6:30 PM
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL – 1st FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson Benny Liang
Vice Chairperson Manisha Sulakhe
Commissioner Kim Hsieh
Commissioner Tommy Orona
Commissioner Aaron Salo
Written materials distributed to the Parks and Recreation Commission within 72 hours of
the Parks and Recreation Commission meeting are available for public inspection
immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar,
California, during normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in
the Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060
during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act
of 1990, the City of Diamond Bar requires that any person in need of any type of special
equipment, assistance or accommodation(s) in order to communicate at a City public
meeting must inform the Community Services Department at 909.839.7060 a minimum of 72
hours prior to the scheduled meeting.
Please refrain from smoking, eating or
drinking in the Windmill Community Room
The City of Diamond Bar uses recycled
paper and encourages you to do the same
PARKS AND RECREATION COMMISSION MEETING RULES
Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are
open to the public.
PUBLIC INPUT
Members of the public may address the Commission on any item of business on the agenda
during the time the item is taken up by the Commission. In addition, members of the public
may, during the Public Comment period, address the Commission on any item or any matter not
on the agenda and within the Commission’s subject matter jurisdiction. Persons wishing to
speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the
Commission at the meeting should be submitted through the meeting clerk.
Speakers are limited to five minutes per agenda item, unless determined otherwise. The
Commissioners may adjust this time limit depending on the number of people wishing to speak,
the complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Commission only once on an agenda item, except
during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the Commission. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Commission
chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for regular Commission meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, and on the City’s website at
www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the
foyer. The Commission may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Clerk three business days’ notice in advance of a meeting. Please
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060.
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7060.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
Thursday, February 28, 2019
THE WINDMILL ROOM AT DIAMOND BAR CITY HALL
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
Provide –
Advice to the City Council.
A quality parks system that is safe, properly maintained and equally
accessible to all residents of the City of Diamond Bar.
Quality recreational programs for all ages.
Have vision and flexibility to meet the ever-changing interests of our diverse,
multi-cultural community.
Be open and actively responsive to input from individuals and community
organizations.
Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 6:30 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Parks and Recreation Commissioners Hsieh,
Orona, Salo, Vice-Chair Sulakhe, and Chairman
Liang
MATTERS FROM THE AUDIENCE:
This time is reserved on each agenda to provide an opportunity for members of the
public to directly address the Commission on items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Those who wish to
speak on Agenda Subjects or Matters from the Audience may complete voluntary
Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five
(5) minutes.
CALENDAR OF EVENTS:
FEBRUARY 28, 2019 PAGE 2 PARKS AND RECREATION COMMISSION
Tuesday, March 5, 2019 CITY COUNCIL MEETING – 6:30pm –
AQMD Main Auditorium – 21865 Copley
Drive – Diamond Bar
Saturday, March 16, 2019 SENIOR EXCURSION – Getty Villa &
Picnic Lunch – 9:00am – 5:00pm –
Departs the Diamond Bar Center at
9:00am
Saturday, March 16, 2019 HEALTHY DIAMOND BAR – 9:00 –
11:00am – Trail Hike Day – Pantera Park
– 738 Pantera Drive – Diamond Bar
Tuesday, March 19, 2019 CITY COUNCIL MEETING – 6:30pm –
AQMD Main Auditorium – 21865 Copley
Drive – Diamond Bar
Thursday, March 28, 2019 SENIOR EXCURSION – Griffith
Observatory & Lunch at Vegas Seafood
Buffet – Level 3 – 10:30am – 7:00pm –
Departs the Diamond Bar Center at
10:30am
Thursday, March 28, 2019 PARKS AND RECREATION
COMMISSION MEETING – 6:30pm –
21865 Copley Drive – 1st floor – Windmill
Room – Diamond Bar
1. CONSENT CALENDAR:
1.1. Approval of Minutes for January 24, 2019
2. INFORMATION ITEMS:
1. February Recreation Program Update
Recommended Action: Receive and file.
2. February 2019 Maintenance Report
Recommended Action: Receive and File
3. OLD BUSINESS: NONE
FEBRUARY 28, 2019 PAGE 3 PARKS AND RECREATION COMMISSION
4. NEW BUSINESS:
4.1. Heritage Park and Sunset Crossing Conceptual Plan Update
5. ANNOUNCEMENTS:
Commissioners may briefly respond to public comments, make
announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request
that a matter of business be placed on a future agenda.
6. ADJOURNMENT:
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 24, 2019
CALL TO ORDER:
Vice Chair Sulakhe called the Parks and Recreation Commission meeting to order at
6:41 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Kim Hsieh, Tommy Orona, Vice Chair Manisha Sulakhe
Absent: Chair Benny Liang was excused.
Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Andrea Nino,
Recreation Coordinator; and, Robin Crawford, Administrative Assistant.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by PRD/Wright
1. CONSENT CALENDAR:
1.1 Approval of Minutes for October 25, 2018 Regular Meeting.
C/Orona moved, C/Hsieh seconded to approve the Minutes of the
September 25, 2018 regular meeting. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS: Hsieh, Orona, VC/Sulakhe
NOES COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Liang
2. INFORMATIONAL ITEMS:
2.1 JANUARY 2019 RECREATION PROGRAM UPDATE – RS/Murphey
2.1.1 2018 WINTER SNOW FEST PROGRAM EVALUATION AND
FINANCIAL SUMMARY – RC/Nino
2.2 JANUARY 2019 MAINTENANCE REPORT – PMS/Jordan
C/Hsieh said she noticed rust on one of the equipment storage boxes at
Summitridge Park. PMS/Jordan said he would look into it.
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JANUARY 24, 2019 PAGE 2 P&R COMMISSION
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Orona asked for an update on FEMA’s response to the Sycamore Canyon
Park Slope Erosion project.
PRD/Wright explained that the City was successful in gett ing FEMA to fund the
majority of the erosion project as anticipated and Council approved a contract for
repair of the area. The anticipated start date is sometime in March depending on
the weather with reopening of the trail late summer/early fall.
C/Hsieh requested reconsideration of lighting outside of the kitchen in the patio
area at Summitridge Park.
C/Orona thanked staff for their diligence and said he looked forward to seeing
what happens in the City in 2019.
C/Hsieh said that staff does an outstanding job and she appreciates the reports
and the way PMS/Jordan keeps the parks beautiful. She hopes to continue
attending meetings but, due to health issues, may not be able to do so in which
case she thanked her colleagues and staff and said it ha d been a pleasure
serving with everyone.
VC/Sulakhe said she appreciates the progress toward getting the community
together. The wristband pre-sales was a great idea and she is excited to move
forward with the Heritage Park rehab and the new Sunset Crossing Park in 2019.
She also appreciates the Tech Time which offers a great opportunity for young
people to patiently pass along their knowledge and interact with seniors. Thank
you to the staff for all of their hard work in 2018 and she looks forward to a great
2019 with all of the new programs.
ADJOURNMENT: W ith no one objecting and no further business before the Parks and
Recreation Commission, Vice Chair Sulakhe adjourned the meeting at 7:11 p.m.
The foregoing minutes are hereby approved this day of , 2019.
Respectfully Submitted,
RYAN WRIGHT, SECRETARY
Attest:
VICE CHAIR MANISHA SULAKHE
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
AGENDA ITEM NUMBER:
2.1
MEETING DATE:
February 28, 2019
TO:
Honorable Chairman and Members of the Parks and
Recreation Commission
VIA:
Ryan Wright, Parks and Recreation Director
FROM: Christy Murphey, Recreation Superintendent
SUBJECT: February Recreation Program Update
RECOMMENDATION: Receive and file.
Community Recreation Guide
Winter & Spring Guide
The Winter & Spring 2019 Recreation Guide is available online at DiamondBarCA.gov
and includes programs held January through mid-May. The Summer Recreation Guide
is in the editing phase and scheduled to be in resident’s mailboxes the first week of
April. Early release of the Summer Guide is intended to help promote summer camps
and programs to allow for early enrollment and summer vacation planning.
Contract Classes
Winter/Spring Session
The Winter/Spring session is in the middle of registration with 409 students enrolled in 216
available classes. Popular classes this session included Mature Zumba, Classic Mat
Pilates, Harmony Aikido, Pencils and Pastels, and Tennis for all ages.
Summer Session
The Summer session begins on May 18 and will run through August 23. Registration will
open on April 1. New classes this season include three one-day workshops: Fondant
CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117
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Flowers, Leaves & Borders, Cookie Rookie Basics, and Cupcake Cuties. We will also see
the return of our famous camps including Basketball, Tennis, LEGO ® Engineering,
Animation Flix, and more!
Senior Programs
Senior Classes
Mt. San Antonio College partners with the City of Diamond Bar to offer 14 free classes to
seniors at the Diamond Bar Center and Heritage Park. The classes vary from exercise to
fine arts. Most of these classes are filled to capacity. The winter session began on
January 7 and concluded February15.
Senior Activities and Services
Mahjong every Wednesday – 43 per session on average
Bingo every Tuesday and Friday – 180 per session on average
Complimentary Legal Services 1st Wednesday of each month – 5 appointments
were booked for January.
Senior Excursions
Palm Springs Aerial Tramway
On January 24, 40 participants rode the Palm Springs Aerial Tramway and enjoyed
lunch at the Pines Café. After lunch they had free time to explore the surrounding
wilderness. Afterward, they stopped at the Cabazon Outlet Mall to do some shopping
before heading back home. The excursion included roundtrip transportation, tramway
admission, lunch and a snack on the way home.
Facility Rentals
January Rental Summary
Location Room Rentals Revenue
Diamond Bar
Center
Grand View Ballroom 18 $ 47,502.50
Pine Room 1 $ 660.00
Sycamore Room 1 $ 990.00
Oak Room 2 $ 960.00
Maple Room 5 $ 1,420.00
Total 27 $ 51,532.50
Heritage Park Community Center 4 $ 1,170.00
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Pantera Park Activity Room 5 $ 831.50
Picnic Shelters Heritage Park 2 $ 100.00
Maple Hill Park 0 $ 0.00
Pantera Park 2 $ 100.00
Peterson Park 0 $ 0.00
Ronald Reagan Park 1 $ 50.00
Sycamore Canyon Park 2 $ 150.00
Total 7 $ 400.00
Grand Total 43 $ 53,934.00
Youth Programs
Tiny Tots
The winter session is half way through with the conclusion of the session on March 22.
There are 13 participants enrolled in the three to four year old class offered Tuesday &
Thursday, and 19 participants enrolled in the four to five year old class offered Monday,
Wednesday, and Friday. This 12 week session is titled “Outdoor Adventure” and
focused on combing stories, songs, and art projects.
Registration for the spring session opened February 11 for Diamond Bar Residents and
February 25 for open registration. The spring session will run for 11 weeks starting March
25 and continue through May 31. There will be no class on May 27.
DB 4Youth
During the month of January, DB 4Youth offered Tech Time for the second month. Five
volunteers assisted ten seniors with technology questions about personal devices such
as cell phones and tablets. Participants bring their own devices to receive one-on-one
advice and support. Teens answered questions regarding social media, e-mail and
device settings.
On Tuesday, January 29, DB 4Youth held their regular monthly meeting at the Diamond
Bar Center with 29 members in attendance. The agenda included, a recap of the
Winter Snow Fest, Holiday Food Drive, and DB 4Youth Holiday Party. Volunteers also
learned about upcoming volunteer opportunities such as Tech Time and youth
basketball. Other topics of discussion were nominations for 2019 officers, and a review
of the 2019 events calendar.
This month DB 4Youth assisted at youth basketball. Members helped with scorekeeping,
tracking substitutions and directing participants and parents to the correct courts. DB
4Youth will continue to assist with this program through March 9.
Youth and Adult Sports
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Youth Basketball
The Youth Basketball program kicked off the season by showing support to one of the
local high school boys’ varsity basketball team Friday, January 18. Approximately 55
participants from the youth basketball program and their parents came out to support
Diamond Bar High School boys’ varsity take on Chino High School. As a fun gesture,
thunder sticks were provided to all the participants and their families. At half time the
youth basketball program was recognized on the court and received an opportunity to
take a picture with the varsity basketball team. Overall, staff received great feedback
from all in attendance and lots of positive comments from Diamond Bar High School
staff.
The first week of games were held on Saturday, January 19. Games were played at
three locations the 4-5, 6-7 and 12-13 year old divisions played at Chaparral Middle
School. The 10-11 year old division played at South Pointe Middle School and the 8-9
year old division played at Mt. Calvary Lutheran School. The season is 8 weeks long and
will conclude on March 9.
Table Tennis
The Table Tennis program continues play at Heritage Park on Thursdays 6-9:30 p.m.
(average of 6 participants) and Sunday 5-8 p.m. (average of 6 participants) evenings.
This free drop in program offers users of all ages an opportunity to play on three table
tennis tables, all they have to do is bring their paddle and table tennis balls to
participate.
Field Attendants/Allocations
The current field allocation started on January 1, 2019 and will go through April 30, 2019.
This allocation has nine allocated user groups with the largest organization being AYSO
soccer. User groups are eager to start playing their 2019 winter/ seasons.
Upcoming Events
City Birthday Party
Saturday, April 13 11 a.m. to 5 p.m. at Pantera Park
Preparations are well underway for the City’s 30th Birthday Party. Applications were sent
out to local non-profit groups to operate Ride, Game, Food, or Info booths, and local
entertainment groups received Entertainment applications. Environmental Services
applications were sent out to City contractors and organizations focused on going
green and energy saving. In January, organizations signed up to operate: 15 Game
Booths, five Information Booths, two Ride Booths, and three Environmental Services
booths. Six Entertainment applications have been received, and three Outstanding
Volunteer Nominee forms were submitted for consideration.
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The carnival rides have been confirmed with James Events, who has provided the
attractions for the past several years. In addition, the Heritage Display will return to the
event. This section will include a blacksmith branding wooden nickels with the Diamond
Bar Ranch mark, a rope making station, a pottery making station, and a panning for
gold station.
Breakfast with the Bunny
Saturday, April 20 8:30 a.m. to 12 p.m. at the Diamond Bar Center
The City of Diamond Bar is proud to invite the community to the inaugural Breakfast with
the Bunny at the Diamond Bar Center. This new event will include breakfast, children’s
crafts and game station (recommended ages 2 to 8), a live DJ, and photos with the
Bunny.
Pre-registration is required; $10.00 per person. There are two sessions available, 8:30 a.m.
and 10:30 a.m. Currently, there are seven participants signed up for the 8:30 a.m.
session and 31 participations signed up for the 10:30 a.m. session.
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PARKS AND RECREATION COMMISSION
AGENDA REPORT
AGENDA ITEM NUMBER:
2.2
MEETING DATE:
February 28, 2019
TO:
Honorable Chairman and Members of the Parks and
Recreation Commission
VIA:
Ryan Wright, Parks and Recreation Director
FROM: Anthony Jordan, Parks & Maintenance
Superintendent
SUBJECT: February 2019 Maintenance Report
RECOMMENDATION: Receive and File
During the previous month, the Public Works Maintenance staff has been working on various
tasks throughout the City. The following is a brief recap of key maintenance items completed:
Diamond Bar Center
Refinished hardwood floors in the Oak room.
Installed new screws in lower corridor fire doors.
Installed new chain on hot water dispenser.
Removed ground prong from electrical outlet.
Installed four (4) new phone brackets for IT department for new phone system.
Cleared upper drinking fountain drain line.
Repaired broken fan.
CITY OF DIAMOND BAR ~ 21810 COPLEY DRIVE ~ DIAMOND BAR, CA 91765 ~ TEL. (909) 839-7060 ~ FAX (909) 861-3117
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Sealed leaking window in GVBR.
Re-plumbed outlet side of kitchen hot water heater.
Serviced water feature weekly (contractor). Drained, cleaned and filled water feature
additionally as needed.
Performed weekly test on wheelchair lift.
Performed monthly emergency generator test and regularly scheduled maintenance.
Performed monthly exterior lighting maintenance (Best).
Diamond Canyon Park
Performed irrigation PMI (BV).
Performed park/playground inspections.
Heritage Park
Cleared drain lines in men’s and women’s park restroom sinks.
Cleared urinal drain in men’s restroom.
Installed new stainless steel mirrors in park restrooms.
Patched/repaired roof leak.
Replaced spud gasket on women’s restroom toilet.
Installed six (6) new fluorescent tubes in park restrooms.
Installed two (2) new can lights in the community center.
Retrofit one (1) exterior security light.
Performed irrigation PMI (BV).
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Larkstone Park
Performed park/Playground inspections.
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Longview North Park
Performed park/playground inspections.
Longview South Park
Performed park/playground inspections.
Lorbeer Middle School
Performed irrigation PMI (BV).
Treated for fire ants (APM).
Performed gopher control (APM).
Maple Hill Park
Caution off slope area due to large fallen tree.
Cleared drinking fountain drain line adjacent to tennis courts.
Installed new stainless steel mirrors in the restrooms.
Performed irrigation PMI (BV).
Treated for gopher control (BV/APM).
Treated for fire ants (BV/APM).
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Pantera Park
Installed LED retrofit bulbs in four (4) exterior light fixtures. Removed ballasts and
capacitors.
Installed new stainless steel mirrors in the restrooms.
Painted field numbers on softball field backstops.
Performed irrigation PMI (BV).
Performed gopher control (APM).
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Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Paul C. Grow
Installed new mirrors in the restrooms.
Treated for fire ants (BV/APM).
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Peterson Park
Completed turf renovation of sports fields.
Pressure washed men’s and women’s restrooms.
Cleared clogged drinking fountain drain line.
Repaired damaged irrigation line.
Prepped and installed new stainless steel mirrors in park restrooms.
Performed irrigation PMI (BV).
Treated for fire ants (BV/APM).
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Ronald Reagan Park
Adjust swing height on four (4) belt swings in playground.
Replaced red indicator light for tennis court light timer.
Retrofit three (3) security lights.
Pressure washed men’s and women’s restrooms.
Installed new stainless steel mirrors in the restrooms.
Performed park/playground inspections.
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Cleaned v-ditches.
Treated for rodent control (BV/APM).
Performed irrigation PMI (BV).
Performed monthly exterior lighting maintenance (Best).
Silvertip Park
Cleared clogged drain line for doggy drinking fountain.
Performed park/playground inspections.
Stardust Mini-Park
Performed park/playground inspections.
Starshine Park
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Summitridge Park
Performed park inspections.
Sycamore Canyon Park
Installed new striker plate on women’s restroom door.
Repaired damaged latch on women’s restroom stall door.
Performed irrigation PMI (BV).
Treated for gopher control (BVAPM).
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
Washington Park
Performed park/playground inspections.
Performed monthly exterior lighting maintenance (Best).
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City Hall/Library
Performed preventative drain line maintenance on all urinals.
Repaired urinals in Library restroom.
Repainted exterior wood siding at City Hall and Library entrances.
Located and repaired water leak in 90 ton HVAC unit (Trane).
Filled and patched pitch pocket at roof penetration.
Installed LED retrofit can lights over City Hall and Library entrances.
Re-lamped eighty-nine (89) light fixtures in the City Hall spaces and replaced one (1)
ballast. Re-lamped five (5) light fixtures in the Library and replaced one (1) ballast.
Cleaned monument sign and bollards. Sprayed for spiders and insects.
Performed monthly emergency generator test and regularly scheduled maintenance.
Performed monthly carpet cleaning in City Hall and Library spaces (DFS).
Performed monthly exterior lighting maintenance (Best).
Performed quarterly upholstery cleaning (DFS).
Citywide
Re-staked and leveled 50 trees along Lycoming, Pinefalls and Penarth streets.
Cleared fallen tree branch at 211 Del Sol Lane.
Removed discarded file cabinet from roadway at 20804 Boulder Lane.
Removed fallen trees from Wynnewood slope in LLAD 39.
Cleared v-ditch at Steep Canyon and Clear Creek Canyon.
Cleared mud/rock debris from cul-de-sac on Running Branch.
Fixed leaning tree in median at Diamond Bar and Kiowa Crest.
Inspected dangerous leaning tree at 20849 Moonlake. Closed street and performed
emergency removal (WCA).
Cleared drains and added sandbags in median on Chino Hills Parkway.
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Cleared catch basin on Silver Rain.
Rototill playground sand, clean barbeque pits, clean gazebos and prep softball fields as
needed (BV).
Clean v-ditches at all City parks as needed.
Washed, fueled and serviced City vehicles.
Inspected fire extinguishers and first aid kits at all City facilities.
Re-stocked pet bags throughout the City. Serviced trash cans at trailheads.
Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway
(Best).
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