HomeMy WebLinkAbout04/19/99 Minutes - Special MeetingTRES HERMANOS CONSERVATION AUTHORITY
SPECIAL MEETING
Monday, April 19, 1999
City of Diamond Bar
Conference Room A
21660 E. Copley Drive, Suite #100
Diamond Bar, CA 91765
Chair Huff called the Special Meeting of the Tres Hermanos Conservation Authority to order at
5:30 p.m.
PRESENT: Members: Ed Graham, Chino Hills
James Thalman, Chino Hills
Carol Herrera, Diamond Bar
Bob Huff, Diamond Bar
ALSO PRESENT: Terry Belanger, City Manager, Diamond Bar
Douglas LaBelle, City Manager Diamond Bar
PUBLIC COMMENTS:
None.
1. Approval of Minutes:
Motion: It was moved and seconded that the minutes of the Special Meeting of
March 17, 1999, be approved. The motion was unanimously carried.
2. Review and Action:
Fiscal Years 1998-1999 and 1999-2000 Authority Budget:
City Manager La Belle covered the two proposed annual operating budgets for Fiscal
Year May 1, 1999 through June 30, 1999 and Fiscal Year July 1, 1999 through June
30, 2000. He commented he and Terry would go back to their
respective City Councils to request funding contributions from each City, which
would be equally split between two jurisdictions.
The following proposal was given for Fiscal Year May 1, 1999 through June 30,
1999:
Total Revenue Sources ...............................$ 2,000
Expenditures ........................................... 0
Total Uses .............................................. 1,300
The following proposal was given for Fiscal Year July 1, 1999 through June 30,
2000:
Total Revenue Sources .............................. 10,700
(Revenue of $700 included from carryover of Fiscal Year May 1, 1999 through
June 30, 1999)
APRIL 19, 1999 PAGE 2
Expenditures ........................................... 0
Total Uses. . ......... ............ . ........ ......... 10,700
The Authority questioned the $6,000 amount of legal fees for Fiscal Year 99 - 2000_
City Manager/Terry Belanger commented he and Mr. LaBelle spoke with Mr. Dick
Terzian of LeBoeuf, Lamb, Green & MacRae and that Mr. Terzian had agreed to
become General Counsel. A letter of agreement would be submitted for that purpose.
Mr. LaBelle covered some of the activities Mr. Terzian would be providing as a
service. The reduced rate offered by legal counsel was at two hundred ninety five
dollars ($295) per hour and that this fee may be negotiated to $200 per hour by the
Authority. Mr. Terzian had a previous engagement and could not attend this
meeting.
The Authority discussed the types of services they would be requiring of legal
counsel; the options of counsel; and suggested they meet with Mr. Terzian
before making a final decision. Mr. Terzian was the City Attorney for Rolling Hills
Estates. Member Herrera recalled counsel should be someone independent.
The Authority discussed the procedure of adjusting the budget. Member
Herrera thought the process would be the same as the City Council.
Mr. Belanger stated the extra funds would be rolled over in Fiscal Year three.
MOTION: It was moved and seconded that the proposed budget be accepted. The
motion was unanimously carried.
3. Consideration of Authority General Counsel:
Mr. Terzian would be brought to the following meeting before the Authority
makes a consideration in selecting legal counsel.
4. Discussion of Authority Draft By -Laws:
The Authority discussed sections of the By -Law comments and the synopsis
contained under each Article. The comments and synopsis were respectfully
considered at this time. The following amendments were made by the Authority:
Article 1, Items A3 and B 1. The term to be served by the member and the executive
director shall be for two years. The "annual' meeting to be held at
the first regular meeting beginning March... and the tern, beginning July I.
Item C. A vacancy should automatically be filled by the appropriate Participating
Agency. The affected Tres Hermanos Conservation Authority
Participating Agency may appoint an interim replacement Director until the new
seated is gone.
Article 2, Item A. "...the Board shall review and approve a Two -Year Operating
Budget of the Authority, for the period of July 1 through June 30 of each year." Item
B. The Board shall receive and review, at least, quarterly accountings of all.... Item
D. There was discussion on the proper terminology to be used in the last sentence.
APRIL 19, 1999 PAGE 3
The authority decided to get legal counsel on the terms resolution and ordinance. Item
E The Board shall arrange and provide for a biannual audit....
Article 3, Item F. Conduct of Meetings. Meeting shall be conducted in the spirit of
"Robert's Rules of Order" unless..... Item G. Any Member may appeal to the full
Board any decision or action taken by the Executive Director, for a full decision, by
making ... .The decision or action shall be suspended pending such Board review. If
time is of the essence in respect to the decision or action taken, the Chairman of the
Board shall call for a Special Board meeting as soon as practical to conduct such
review.
Article 6, Item B. Any disbursement over Two Hundred Fifty dollars ($250) shall
require at least one signature from each jurisdiction involved..
5. Discussion of Future Meeting Schedule:
The Authority had agreed future meetings will be held on the third (3`d) Monday of each
month, at 5:30 p.m. The next meeting will be on Monday, May 17, 1999.
AUTHORITY MEMBER COMMENTS:
City of Chino Hills: No comment.
City of Diamond Bar: No comment.
1 i '
There being no further business, the meeting was adjourned by the Chair.
TERRENCE L. BELANGER,
Executive Director
ATTEST:
Chairman