HomeMy WebLinkAbout03/17/99 Minutes - RegularMeetingMAR -19-99 16=03 FROM.CIIY OF CHINO HILLS ID=909 364 2695 FAGS: 2/4 AH MINUTES TRES HERMANOS CONSERVATION AUTHORITY MARCH 17, 1999 SPECIAL MEETING City Manager Doug La Belle called the Special Meeting of the Tres Hermans Conservation Authority to order at 5:42 p.m. MEMBERS: •. GRAHAM, CHINO HILLS JAMES11 • HILLS CAROLi DIAMOND 13 BOB HUFF, DIAMOND BAR ALSOPRESENT: DOUGLAS N. LA BELLE, CTTy OF Il • HILLS CITY MANAGER RAYM• • • SENIORADMINISTRATIVE 1•.6 •• i1u171.Y None. MOTION: Member Tbalman nominated and Member Herrera seconded that Member Huff be Chair. Motion carried. • •N- Member Thalman nominated and Member Herrera seconded Graham STAFF • PIMFORM DT ZIMS AS SET EQRMM_IU TRES .1E „ A. • • .. •N AUTH•:TY LQRaLXEMSE • •. • ala.• City Manager Belanger suggested that the Executive Director be from the same city as the Chairman and alternating the following year for the Chair to be from Chino, I UI$_ Member Thalman stated that the Secretary should also be from the Chair's agency. City Manager La Belle brought up the fact that the Treasurer/Auditor position should be from the other agency to ensure that checks and balances would be observed and agreed to be the Treasurer/Auditor. I MAR -16-99 16:04 FROM=CITY OF CHINO HILLS TRES HERMANOS CONSERVATION AUTHORITY SPECIAL MEETING I D = 909 364 �2695 FACE MARCH 17, 1999 The Authority discussed aslang a third party attorney to be designated as General Counsel to eliminate any potential conflicts. City Manager La Belle recommended that Attorney Dick Tertian, who is already familiar with the ]pips and as there are no significant legal expenses anticipated at this time, be oonsidered'for the position. Member Thalman suggested that Dick Terzian be invited to the next Authority meeting to be interviewed by the members. Should Dick Terzian be selected, he would be in attendance on an as needed basis. An agreement would also need to be made up between the Authority and Dick Terzian for his legal services for a not to exceed amount. MOTION: Member Thalman motioned the nomination to designate City Manager Belanger for the combined Executive Dizector/Secretary positions, and City Manager La Belle for the position of Treasurer/Auditor. Member Graham seconded. Motion carried. MOTION: Member Thalman moved to direct that Secretary Belanger file the appropriate formation papers with the Secretary of State. Member Graham seconded. Motion carried- 4. lull 11 • K • -- _ . �• �.1 BUDGET Treasurer/Auditor La Belle recommended that the Authority will need to establish an initial budget to provide for the legal services on a per hour quote with a not to exceed amount. MOTION: Member Thalman motioned that Executive Director Belanger bring back a proposed budget for the I999/99 and 1999/00 Fiscal Years to the next meeting_ Member Graham seconded. Motion carried. 3/4 MAR -18-99 86=04 FROM=CITY OF CHINO HILLS E13=909 364 269E PACE TRES SOS MARCH 17, 1999 CONSERVATION AUTHOR- li SPECIAL MEETING 5• N &M DTS SUIF AT Y- Treasurer/Auditor La Belle commented that the draft By -Laws are very rough and that Executive Director Belanger and he would work together to revise thele by the next meeting_ The members' feedback was solicited and requested the changes to be faxed to Executive Director Belanger (fax number 861-3117) so that the draft By -Laws could be sent out for the next scheduled meeting. Member Thalman would like a date on the Annual Meeting as referred to in the By -Laws to formalize when the Chair changes should be instituted - The Authority discussed the need to meet on a monthly basis. After discussion it was decided that the next meeting date will be held on the third Monday of the month April 19'h, at 5.30 pm. and will be held at the City of Diamond Bar, 21660 E. Copley, Suite 100, Conference Room A, Diamond Bar, CA 91765. r Fl• •�[f .q •+ BY general consent, the Tres Hermans Conservation Authority adjournedthe meeting at 6:10 p.m. to April 19, 1999, at 5:30 pm- Respectfully submitted, SYLVIA SALAS_RUFF, SECRETARY _MAU