HomeMy WebLinkAbout09/15/20008 - Regular MeetingTRES HERMANOS CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING
September 15, 2008
5:30 p.m.
DIAMOND BAR CITY HALL
CONFERENCE ROOM B
21825 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA
MEMBERS: STEVE TYE, CHAIRMAN, Diamond Bar
VACANT -VICE-CHAIRMAN, Chino Hills
GWENN NORTON -PERRY, Chino Hills
PETER ROGERS, Chino Hills
WEN CHANG, Diamond Bar
CAROL HERRERA, ALTERNATE, Diamond Bar
DAVE PEREZ, EX -OFFICIO, City of Industry
DOUGLAS N. La BELLE, Deputy Executive Director, Chino Hills
JIM DESTEFANO, Executive Director, Diamond Bar
VACANT - Authority Attorney
1. CALL TO ORDER: 5:30 p.m., Conference Room B, Diamond Bar
City Hall, 21825 Copley Dr., Diamond Bar, CA
PLEDGE OF ALLEGIANCE: Chairman Tye
ROLL CALL: Delegate Chang, Norton -Perry, Rogers, Ex -
Officio Perez, and Chairman Tye.
ELECTION OF OFFICERS: Election of Vice -Chair due to vacancy.
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on
each regular meeting agenda to provide an opportunity for members of the public
to directly address the Authority on Consent Calendar items or matters of interest
to the public that are not already scheduled for consideration on this agenda.
Although the Authority values your comments, pursuant to the Brown Act, the
Authority generally cannot take any action on items not listed on the posted
agenda. There is a five minute maximum time limit when addressing the
Authority.
3. CONSENT CALENDAR:
3.1 Minutes of Regular Meeting of March 19, 2007 — Approve as submitted.
3.2 Check Register— July 1, 2006 through March 31, 2008 — Receive and
File.
3.3 Treasurer's Reports for the months of February 2007 through
July, 2008 - Receive and File.
MARCH 18, 2008 PAGE 2 THCA
3.4 Independent Auditor's Reports for Fiscal Year Ending June 30, 2007 -
Receive and File.
4. PUBLIC HEARINGS: None.
5. OLD BUSINESS: None.
6. NEW BUSINESS:
6.1 Adopt Fiscal Year 2008/09 and Fiscal Year 2009/10 Authority Budget.
Recommended Action: Review and Adopt.
6.2 Discussion Regarding THCA Attorney Services.
Recommended Action: Direct Staff as necessary.
7. AUTHORITY MEMBER COMMENTS:
8. ADJOURNMENT:
Agenda No. 3.1
TRES HERMANOS CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING
MINUTES OF MARCH 19, 2007
DRAFT
1. CALL TO ORDER: Chairman Norton -Perry called the Tres Hermanos
Conservation Authority Board of Directors meeting to order at 5:30 p.m. in the
Chino Hills City Hall Council Chambers, 2001 Grand Avenue, Chino Hills, CA.
PLEDGE OF ALLEGIANCE: Steve Tye led the Pledge of Allegiance.
ROLL CALL: Gwenn Norton -Perry, Chairman (CH); Curt
Hagman (CH) and Carol Herrera (D.B.); Steve Tye,
Absent: Alternate (bB); Ed Graham and Alternate (CH);
Dave Perez, Ex -Officio, (1) were excused.
Also present were: Douglas LaBelle, Executive Director (CH)
James DeStefano, Deputy Executive Director (DB) and Deborah Fox, Legal
Counsel.
ELECTION OF OFFICERS:
Carol Herrera nominated Steve Tye to serve as Chairman. There were no other
nominations offered. Without objection, Steve Tye was unanimously elected to
serve as Chairman of the Tres Hermanos Conservancy Authority.
Carol Herrera nominated Curt Hagman to serve as Vice Chairman. There were
no other nominations offered. Without objection, Curt Hagman was unanimously
elected to serve as Vice Chairman of the Tres Hermanos Conservancy Authority.
2, PUBLIC COMMENTS: None Offered.
3. CONSENT CALENDAR:
VC/Hagman moved, AM/Norton-Perry seconded, to approve the Consent
Calendar. Without objection, the motion was so ordered.
3.1 APPROVED MINUTES OF AUGUST 28, 2006 — As presented.
3.2 RECEIVED AND FILED CHECK REGISTER — January 1, 2004 through
January 31, 2007.
3.3 RECEIVED AND FILED TREASURER'S STATEMENTS — for the Months
of June 2006 through January 2007.
3.4 RECEIVED AND FILED INDEPENDENT AUDIT REPORTS — for Fiscal
Years ending June 30, 2004, 2005 and 2006.
4. PUBLIC HEARINGS: None
MARCH 19, 2007 PAGE 2
5. OLD BUSINESS:
5.1 APPROVAL OF BYLAW CHANGES.
THCA
Upon motion by VC/Hagman, seconded by AM/Norton-Perry, the bylaw
changes were approved as presented without objection.
5.2 DISCUSSION OF PROPOSED REQUEST FOR PROPOSAL (RFP)
DED/DeStefano stated that during discussions last year the Authority
indicated its interest in preparing and RFP from larger firms that were
thought to provide the Authority with marketing services to help determine
the best use and opportunities that might exist for the Tres Hermanos
acreage in the future. This in turn could lead to land use, engineering and
other services that might be required to Master Plan the area. Upon
direction from the Authority, staff is prepared to distribute the RFP to a
variety of consultants.
Following discussion, AM/Herrera moved, AM/Norton-Perry seconded to
table the matter until further discussions with City of Industry to determine
their interest in participating. Without objection, the motion was so
ordered.
5.3 DISCUSSION OF CITY OF INDUSTRY PROPERTY UPDATE.
AM/Herrera moved, VC/Hagman seconded, to continue this matter to the
next meeting. Without objection the motion was so ordered.
6. NEW BUSINESS:
6.1 DISCUSSION OF THCA ATTORNEY RESIGNATION —
DED/DeStefano asked for direction in light of the resignation of Fox and
Sohagi LLP.
AM/Herrera thanked Deborah Fox for her services to the Authority. She
said she would like for the Authority to send out an RFP and invite Ms.
Fox's new firm to apply if it so desired. In the interim, perhaps Jenkins-
Hogin could provide attorney services.
AA/Fox explained that the Authority should determine whether there might
be a conflict of interest with the Jenkins-Hogin firm and while her former
firm no longer exists Margaret Sohagi continues to maintain the firm under
a new name and is interested in land use projects such as outlined in Item
5.2. In addition, her new firm has land use expertise and she brings her
expertise to the new firm.
MARCH 19, 2007 PAGE 3 THCA
VC/Hagman stated that Dick Tursey agreed to provide legal advice if
needed.
AM/Herrera moved, AM/Norton-Perry to direct staff to send out an RFP for
engagement of a new legal firm and place the matter back for discussion
on the May 21, 2007 meeting agenda. Without objection, the motion was
so ordered.
7. AUTHORITY MEMBER COMMENTS: None Offered.
8. ADJOURNMENT: There being no further business to conduct, Chairman
Norton -Perry adjourned the meeting at 5:50 p.m.
JAMES DESTEFANO, Authority Secretary
ATTEST:
STEVE TYE, Chairman
Agenda No, 3.2
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: June 2, 2008 - Coni:inued -�o Sep,eniber- 15: , 2008
To: Chairman and Members of the Tres Hermanos Conservation Authority
From: Treasurer
Subject: Check Register
Recommendation:
That the Authority approve the attached check registers for the time period from July 1,
2006 through March 31, 2008.
Background/Analysis:
The attached check registers are listings of all payments made by the Authority during
the time period noted above.
Respectfully Submitted by:
r
Ju i an ster, Treasurer
Attachments
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PFA 3.3
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: September 15, 2008
To: Chairman and Members of the Tres Hermanos Conservation Authority
From: Treasurer
Subject: Receive and File — Treasurer's Reports for the Months of February
2007 through July 2008
Recommendation:
That the Authority receives and files Treasurer's Reports for the months of February 2007
through July 2008.
Background/Analysis:
Pursuant to the Tres Hermanos Conservation Authority By -Laws, the Treasurer must
verify and report in writing, at least quarterly, the amount of money he holds for the
Authority, the amount of receipts since the last report, and the amount paid out since the
last report.
Attached for your information are the Treasurer's Reports for the months of February
2007 through July 2008..
Respectfully Submitted by:
Treasurer/Auditor
Attachments
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
February 28, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance Cash
Fund 02/01/07 Receipts
General Fund $ 79,843.65 $
III. Certifications:
Market
Cost Value
$ 79,843.65 $ 79,843.65
79,843.65 79,843.65
Ending
Cash Cash Balance
Disbursements 02/28/07
$ 79,843.65
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending August 31, 2007.
Jeanc ter
easurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
February 28, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
06/07 05/06
20,000
20,000
1,343
1,984
3,327
16,673
63,171
16,673
79,844
460
460
(460)
63,631
(460)
63,171
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
March 31, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Cost
Market
Value
$ 79,843.65 $ 79,843.65
79,843.65 79,843.65
Beginning Ending
Cash Balance Cash Cash Cash Balance
Fund 03/01/07 Receipts Disbursements 03/31/07
General Fund $ 79,843.65 $ $ 79,843.65
III. Certifications:
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending September 30, 2007,
(" 40-,10�4
Jud L ncas r
Tre surer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
March 31, 2007
Revenues:
Contributions from member agencies
Expenditures
Year Year
to date to date
06/07 05/06
20,000
Total Revenues 20,000
Legal services
1,343
Financial services
1,984
Professional services
Miscellaneous expenditures
Total Expenditures
3,327
Excess of revenues over (under) expenditures
16,673
Fund Balances:
Beginning of fiscal year 63,171
Excess of revenues over (under) expenditures 16,673
End of fiscal year 79,844
460
460
(460)
63,631
(460)
63,171
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
April 30, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking $
Total Funds Held by Authority
11. Cash Flow Transactions:
Fund
General Fund
111. Certifications:
Beginning
Cash Balance
04/01/07
$ 79,843.65
Cash
Receipts
Market
Cost Value
79,843.65 $ 79,843.65
79,843.65 79,843.65
Cash
Disbursements
Ending
Cash Balance
04/30/07
$ 79,843.65
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending October 31, 2007.
i 4v,"—
d Lan aster
reasurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
April 30, 2007
Year
Year
to date
to date
06/07
05/06
Revenues:
Contributions from member agencies
20,000
Total Revenues
20,000
Expenditures:
Legal services
1,343
460
Financial services
1,984
Professional services
Miscellaneous expenditures
Total Expenditures
3,327
460
Excess of revenues over (under) expenditures
16,673
(460)
Fund Balances:
Beginning of fiscal year
63,171
63,631
Excess of revenues over (under) expenditures
16,673
(460)
End of fiscal year
79,844
63,171
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
May 31, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Fund
General Fund
III. Certifications:
Beginning
Cash Balance Cash
05/01/07 Receipts
$ 79,543.65 $
Market
Cost Value
$ 79,596.15 $ 79,596.15
79,596.15 79,596.15
Cash
Disbursements
(247.50)
Ending
Cash Balance
05/31/07
$ 79,596.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending November 30, 2007.
4V�4�/—
er
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
May 31, 2007
Year
to date
06/07
Revenues
Contributions from member agencies
20,000
Total Revenues
20,000
Expenditures:
Legal services
1,590
Financial services
1,984
Professional services
Miscellaneous expenditures
Total Expenditures
3,574
Excess of revenues over (under) expenditures
16,426
Fund Balances:
Beginning of fiscal year 63,171
Excess of revenues over (under) expenditures 16,426
End of fiscal year 79,596
Year
to date
05/06
460
460
(460)
63,631
(460)
63,171
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
June 30, 2007
1. Funds Held by Authority:
Cash
Bank of America - Checking $
Total Funds Held by Authority
II. Cash Flow Transactions:
Fund
General Fund
III. Certifications:
Beginning
Cash Balance
06/01/07
$ 79,596.15
Cash
Receipts
Cost
Market
Value
79,596.15 $ 79,596.15
79,596.15 79,596.15
Cash
Disbursements
Ending
Cash Balance
06/30/07
$ 79,596.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending December 31, 2007.
J y. anc ter
Treasurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
June 30, 2007
Year
Year
to date
to date
06/07
05/06
Revenues:
Contributions from member agencies 20,000
Total Revenues 20,000
Expenditures
Legal services
1,590
460
Financial services
1,984
Professional services
Miscellaneous expenditures
Total Expenditures
3,574
460
Excess of revenues over (under) expenditures
16,426
(460)
Fund Balances:
Beginning of fiscal year
63,171
63,631
Excess of revenues over (under) expenditures
16,426
(460)
End of fiscal year
79,596
63,171
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
July 31, 2007
I. Funds Held by Authority:
Market
Cost Value
Cash
Bank of America - Checking $ 79,596.15 $ 79,596.15
Total Funds Held by Authority 79,596.15 79,596.15
II. Cash Flow Transactions:
Beginning Ending
Cash Balance Cash Cash Cash Balance
Fund 07/01/07 Receipts Disbursements 07/31/07
General Fund $ 79,596.15 $ $ 79,596.15
III. Certifications:
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending January 31, 2008.
t �e
J y anc ter X/r
T easurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
July 31, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
79,596
79,596
Year
to date
06/07
20,000
20,000
1,590
1,984
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
August 31, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance Cash
Fund 08/01/07 Receipts
General Fund $ 79,596.15 $
III. Certifications:
Market
Cost Value
$ 79,596.15 $ 79,596.15
79,596.15 79,596.15
Ending
Cash Cash Balance
Disbursements 08/31/07
$ 79,596.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending February 29, 2008.
Ju nca r
Tr surer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
August 31, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
79,596
79,596
Year
to date
06/07
20,000
20,000
1,590
1,984
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
September 30, 2007
I. Funds Held by Authority:
Market
Cost Value
Cash
Bank of America - Checking $ 79,596.15 $ 79,596.15
Total Funds Held by Authority 79,596.15 79,596.15
Il. Cash Flow Transactions:
Beginning
Cash Balance Cash Cash
Fund 09/01/07 Receipts Disbursements
General Fund $ 79,596.15 $
III. Certifications:
Ending
Cash Balance
09/30/07
$ 79,596.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending March 31, 2008.
tJu anca, er
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
September 30, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
07/08 06/07
79,596
79,596
20,000
20,000
1,590
1,984
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
October 31, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance Cash
Fund 10/01/07 Receipts
General Fund $ 79,596.15 $
III. Certifications:
Market
Cost Value
$ 79,596.15 $ 79,596.15
79,596.15 79,596.15
Cash
Disbursements
Ending
Cash Balance
10/31/07
$ 79,596.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending April 30, 2008.
44 42
Ju anc er
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
October 31, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
07/08 06/07
20,000
20,000
1,590
1,984
79,596
79,596
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
November 30, 2007
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance Cash
Fund 11/01/07 Receipts
General Fund $ 79,596.15 $
III. Certifications:
Market
Cost Value
$ 79,496.15 $ 79,496.15
79,496.15 79,496.15
Cash
Disbursements
Ending
Cash Balance
11/30/07
(100.00) $ 79,496.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending May 31, 2008.
.J
Ju anca r
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
November 30, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
Year
to date
06/07
20,000
20,000
100 1,590
1,984
100
(100)
79,596
(100)
3,574
16,426
63,171
16,426
79,496 79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
December 31, 2007
1. Funds Held by Authority:
Cash
Bank of America - Checking $
Total Funds Held by Authority
II. Cash Flow Transactions:
Fund
General Fund
III. Certifications:
Beginning
Cash Balance Cash
12/01/07 Receipts
$ 79,496.15 $
Market
Cost Value
79,496.15 $ 79,496.15
79,496.15 79,496.15
Cash
Disbursements
Ending
Cash Balance
12/31/07
$ 79,496.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending June 30, 2008.
Ju anca r
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
December 31, 2007
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
07/08 06/07
20,000
20, 000
100
1,590
1,984
100
3,574
(100)
16,426
79,596
63,171
(100)
16,426
79,596
79,496
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
January 31, 2008
I. Funds Held by Authority:
Market
Cost Value
Cash
Bank of America - Checking $ 79,496.15 $ 79,496.15
Total Funds Held by Authority 79,496.15 79,496.15
II. Cash Flow Transactions:
Beginning Ending
Cash Balance Cash Cash Cash Balance
Fund 01/01/08 Receipts Disbursements 01/31/08
General Fund $ 79,496.15 $ $ 79,496.15
III. Certifications:
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending July 31, 2008.
eA"-
Ju anca r
T asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
January 31, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
Year
to date
to date
07/08
06/07
100
100
(100)
79,596
(100)
79,496
20,000
20,000
1,590
1,984
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
February 29, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance
Fund 02/01/08
General Fund
III. Certifications:
$ 79,496.15
Cash
Receipts
Cost
$ 78,475.15
Market
Value
$ 78,475.15
78,475.15 78,475.15
Cash
Disbursements
(1,021.00)
Ending
Cash Balance
02/29/08
$ 78,475.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending August 31, 2008.
Eeft"-
Jud ncas
Tr surer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
February 29, 2008
Year Year
to date to date
07/08 06/07
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
100
1,021
20,000
20,000
1,590
1,984
1,121
3,574
(1,121)
16,426
79,596
63,171
(1,121)
16,426
79,596
78,475
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
March 31, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance
Fund 03/01/08
General Fund $ 78,475.15
III. Certifications:
Cash
Receipts
Cost
$ 78,475.15 $
Market
Value
78,475.15
78,475.15 78,475.15
Cash
Disbursements
Ending
Cash Balance
03/31/08
$ 78,475.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending September 30, 2008.
4,L"-
4aTsur4er
ar
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
March 31, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
07/08 06/07
20,000
20,000
100
1,021
1,121
(1,121)
79,596
(1,121)
78,475
1,590
1,984
3,574
16,426
63,171
16,426
79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
April 30, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Market
Cost Value
$ 83,475.15 $ 83,475.15
83,475.15 83,475.15
Beginning Ending
Cash Balance Cash Cash Cash Balance
Fund 04/01/08 Receipts Disbursements 04/30/08
General Fund $ 78,475.15 $ 5,000.00 $ 83,475.15
111. Certifications:
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending October 31, 2008.
�1
J y anc ter
easurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
April 30, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
5,000
Year
to date
06/07
20,000
5,000
20,000
100
1,590
1,021
1,984
1,121
3,574
3,879
16,426
79,596
63,171
3,879
16,426
79,596
83,475
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
May 31, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Fund
General Fund
III. Certifications:
Cost
Market
Value
$ 88,475.15 $ 88,475.15
88,475.15 88,475.15
Beginning Ending
Cash Balance Cash Cash Cash Balance
05/01/08 Receipts Disbursements 05/31/08
$ 83,475.15 $ 5,000.00 $ 88,475.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending November 30, 2008.
Judyvfcastev
Treas rer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
May 31, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
10,000
Year
to date
06/07
20,000
10,000
20,000
100
1,590
1,021
1,984
1,121
3,574
8,879
16,426
79,596
63,171
8,879
16,426
79,596
88,475
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
June 30, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance Cash
Fund 06/01/08 Receipts
General Fund $ 88,475.15 $
III. Certifications:
Market
Cost Value
$ 88,475.15 $ 88,475.15
88,475.15 88,475.15
Cash
Disbursements
Ending
Cash Balance
06/30/08
$ 88,475.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending December 31, 2008.
j &v,"A_
Ju anc ter
Tr asurer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
June 30, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year
to date
07/08
10,000
Year
to date
06/07
20,000
10,000 20,000
100
1,021
1,121
8,879
79,596
8,879
1,590
1,984
3,574
16,426
63,171
16,426
88,475 79,596
TRES HERMANOS CONSERVATION AUTHORITY
TREASURER'S REPORT
July 31, 2008
I. Funds Held by Authority:
Cash
Bank of America - Checking
Total Funds Held by Authority
II. Cash Flow Transactions:
Beginning
Cash Balance
Fund 07/01/08
General Fund
III. Certifications:
$ 88,475.15
Cash
Receipts
Market
Cost Value
$ 88,475.15 $ 88,475.15
88,475.15 88,475.15
Cash
Disbursements
Ending
Cash Balance
07/31/08
$ 88;475.15
In accordance with the California Government Code, the Treasurer certifies that the
investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufficient
liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenditure
requirements for the six months ending January 31, 2009.
Judy' caste
Tre surer
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
July 31, 2008
Revenues:
Contributions from member agencies
Total Revenues
Expenditures:
Legal services
Financial services
Professional services
Miscellaneous expenditures
Total Expenditures
Excess of revenues over (under) expenditures
Fund Balances:
Beginning of fiscal year
Excess of revenues over (under) expenditures
End of fiscal year
Year Year
to date to date
08/09 07/08
88,475
88,475
10,000
10,000
100
1,021
1,121
8,879
79,596
8,879
88,475
TRES HERMANOS
CONSERVATION AUTHORI
MEMORANDUM
DATE: MAY 28, 2008
TO: TOMMYE CRIBBENS
FROM: JUDY R. LANCASTER
SUBJECT: TREASURER'S REPORT FOR APRIL 2008
Attached is the Treasurer's Report for April 2008.
Pursuant to the Tres Hermanos Conservation Authority By -Laws, the Treasurer must verify
and report in writing, at least quarterly, the amount of money held for the Authority, the
amount of receipts since the last report, and the amount paid out since the last report.
In the event you have any questions, please contact May Hsu, Accountant, at (909) 364-
2667.
/,,. ;r
J . I ncaster, Treasurer/Auditor
JRL:dk
cc: Ray Hanson, Senior Administrative Analyst
Attachment
Agenda No. 3.4
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: June 2, 2008 Continued to September 15, 2008
To: Chairman and Members of the Tres Hermanos Conservation Authority
From: Executive Director
Subject: Receive and File — Independent Auditor's Report for Fiscal Year
Ending June 30, 2007
Recommendation:
That the Authority receive and file the Independent Auditor's Report for the Fiscal Year
ending June 30, 2007.
Background/Analysis:
Pursuant to the Tres Hermanos Conservation Authority By -Laws, the Board shall arrange
and provide for an audit of the accounts and records of the Authority by an auditor.
Attached for your information is the Independent Auditor's Report for the Fiscal Year
ending June 30, 2007.
Recommended by:
James DeSt, fano, Executive Director
Attachments
Respectfully Submitted by:
F
Just an ster, Treasurer/Auditor
I
TRES HERMANOS
CONSERVATION AUTHORITY
_z FINANCIAL STATEMENTS
'!l JUNE 30, 2007
r
I
9
3
TRES HERMANOS CONSERVATION AUTHORITY
JUNE 30, 2007
AUTHORITY OFFICIALS
Gwenn Norton
-Perry
Chairman
"Vacant"
Vice -Chair
Douglas N. La Belle
Executive Director
g
James De Stefano
Deputy Executive Director
Tommye Cribbins
Secretary
Judy Lancaster
Treasurer
Steve Tye
Alternate Director
Ed Graham
Alternate Director
Dave Perez
Ex -Officio Director
"Vacant'
General Counsel
Carol Herrera
Member
Curt Hagman
Member
TRES HERMANOS CONSERVATION AUTHORITY
JUNE 30, 20D7
TABLE OF CONTENTS
Page
Number
INDEPENDENT AUDITORS' REPORT.................................................................................................1
BASIC FINANCIAL STATEMENTS:
Statement of Net Assets and Governmental Fund Balance Sheet....................................................2
Statement of Activities and Governmental Fund Revenues,
Expenditures and Changes in Fund Balance...................................................................................3
Budgetary Comparison Statement.....................................................................................................4
Notes to Basic Financial Statements.................................................................................................5
N-
I
I
l
JMnce
il&
nghard
LLP
Certified Public Accountants
Board of Directors
Tres Hermanos
Conservation Authority
Diamond Bar, CA 91765
INDEPENDENT AUDITORS' REPORT
Brandon W. Burrows
Donald L. Parker
Michael K. Chu
David E. Hale
A Professional Corporation
Donald G. Slater
Richard K. Kikuchi
Retired
Robert C. Lance
1914-1994
Richard C. Soll
Fred J. Lunghard, Jr.
1928-1999
We have audited the accompanying financial statements of the governmental activities and the general fund of
the Tres Hermanos Conservation Authority as of and for the year ended June 30, 2007, as listed in the table of
contents. These financial statements are the responsibility of the management of the cities of Chino Hills and
Diamond Bar, California. Our responsibility is to express an opinion on these financial statements based on
our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America, and in accordance with Government Auditing Standards, issued bythe Comptroller General of the
United States. Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement. An audit includes examining, on a
test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis
for our opinion.
The Authority has not presented a management's discussion and analysis that accounting principles generally
accepted in the United States of America has determined is necessaryto supplement, although not required to
be part of, the basic financial statements.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial
position of the governmental activities and the general fund of the Tres Hermanos Conservation Authority at
June 30, 2007, and the changes in its financial position, thereon and the budgetary comparison for the general
fund for the year then ended in conformity with the accounting standards generally accepted in the United
States of America.
September 10, 2006
203 N. Brea Blvd., Suite 203 ® Brea, CA 92821-40560 (714) 672-0022 v Fax (714) 672-0331® www lslcpas corn
�I
TRES HERMANOS CONSERVATION AUTHORITY
STATEMENT OF NET ASSETS AND GOVERNMENTAL FUND BALANCE SHEET
JUNE 30, 2007
Assets:
Cash and cash equivalents
Total Assets
Fund Balances/Net Assets:
Fund Balances:
Undesignated:
Total Fund Balances
Net Assets:
Unrestricted
Total Net Assets
See Notes to Financial Statements
K
General Statement of
Fund Adjustments Net Assets
$ 79,596 $ $ 79,596
79,596 79,596
79,596 (79,596)
$ 79,596 (79,596)
79,596 79,596
$ 79,596 $ 79,596
11
I
TRES HERMANOS CONSERVATION AUTHORITY
STATEMENT OF ACTIVITIES AND GOVERNMENTAL FUND
REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
YEAR ENDED JUNE 30, 2007
Revenues:
Contributions
Total Revenues
Expenditures:
General government:
Legal services
Auditing services
Total Expenditures
Excess (Deficiency) of Revenues
Over (Under) Expenditures
Fund Balances/Net Assets:
Beginning of Year
End of Year
See Notes to Financial Statements 3
General Statement of
Fund Adjustments Activities
$ 20,000 $ $ 20,000
20,000 20,000
1,591
1,591
1,984
1,984
3,575
3,575
16,425
16,425
63,171
63,171
$ 79,596 $
$ 79,596
3
I TRES HERMANOS CONSERVATION AUTHORITY
BUDGETARY COMPARISON STATEMENT
YEAR ENDED JUNE 30, 2007
Variance with
Final Budget
Budget Amounts Actual Positive
Original Final Amounts (Negative)
Budgetary Fund Balance, July 1 $ 63,171 $ 63,171 $ 63,171 $
Resources (Inflows):
Payments from members
Amounts Available for Appropriation
Charges to Appropriation (Outflow):
General government:
Legal services
Auditing services
Other
Total Charges to Appropriations
Budgetary Fund Balance, June 30
11
10,000
10,000
20,000
10,000
73,171
73,171
83,171
10,000
5,000
5,000
1,591
3,409
1,250
1,250
1,984
(734)
23,000
23,000
-
23,000
29,250
29,250
3,575
25,675
$ 43,921 $
43,921 $
79,596 $
35,675
See Notes to Financial Statements 4
1
TRES HERMANOS CONSERVATION AUTHORITY
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 2007
1. SIGNIFICANT ACCOUNTING POLICIES
Note 1: Organization and Summary of Significant Accounting Policies
a. Description of the Reporting Entity
The Tres Hermanos Conservation Authority (Authority) is ajoint powers agency created by a
joint powers agreement between the cities of Chino Hills and Diamond Bar, California, dated
January 19, 1999. It was created pursuant to Articles 1 through 4 of Chapter 5, Division 7,
Title 1 of the Government Code of the State of California, in accordance with the provisions of
the Marks -Roos Local Bond Pooling Act of 1985. The purpose of the Authority is to create a
public entity to coordinate the overall development and conservation of a large undeveloped
area of real property known as the Tres Hermanos Ranch, by preparing studies, plans,
environmental reviews and similar information and by making recommendations to its
members to take such actions including, but not limited to, acquisition and eminent domain as
are necessary to implement its recommendations.
The Authority is a public entity separate and apart from each of the Cities. The funds of the
Authority have not been included within the scope of the basic financial statements of the
Cities because the Authority has its own governing board that has responsibility over the
operations of the Authority. Only the funds of the Authority are included herein, therefore,
these financial statements do not purport to represent the financial position or results of
operation of the cities of Chino Hills or Diamond Bar.
b. Government -Wide and Fund Financial Statements
The government -wide financial statements (Statements of Net Assets and Statement of
Activities) report information on all activities of the Authority.
The statement of activities demonstrates the degree to which the direct expenses of a given
function or segment are offset by revenues. Direct expenses are those that are clearly
identifiable with a specific function or segment. Revenues include contributions of the
participating agencies.
c. Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government -wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenues are recorded when
earned and expenses are recorded when a liability is incurred, regardless of the timing of
related cash flows.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized
as soon as they are both measurable and available. Revenues are considered to be available
when they are collectable within the current period or soon enough thereafter to pay liabilities
of the current period. For this purpose, the government considers revenues to be available if
they are collected within 60 days of the end of the current fiscal period. Expenditures
generally are recorded when a liability is incurred, as under accrual accounting.
ti
Tres Hermanos Conservation Authority
Notes to Financial Statements (Continued)
Note 1: Organization and Summary of Significant Accounting Policies (Continued)
Private -sector standards of accounting and financial reporting issued prior to
December 1989, generally are followed in the government -wide financial statements to the
extent that those standards do not conflict with or contradict guidance of the Governmental
Accounting Standards Board.
d. Assets, Liabilities and Net Assets or Equity
Cash and Cash Equivalents
Cash and cash equivalents consist of demand deposits that are maintained in a bank
account to pay obligations of the Authority. Cash and cash equivalents are reported at
fairvalue on the accompanying statement of net assets and governmental fund balance
sheet.
Functional Classification
Expenditures of the Authority are classified as general government.
UA Note 2: Stewardship, Compliance and Accountability
The Executive Director directs the preparation of the Authority operating budget that is approved
by the Board at the annual meeting.
Note 3: Cash and Cash Equivalents
Demand Deposits
At June 30, 2007, the carrying amount of the Authority's deposits was $79,596 and the bank
balance was $79,596.
I
6
Agenda No. 6.1
TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
Date: June 2, 2008 - Continued to September 451 2008
To: Chairman and Members of the Tres Hermanos Conservation Authority
From: Executive Director
Subject: Review and Action — Fiscal Year 2008/09 and Fiscal Year 2009/10
Authority Budget
Recommendation:
That the Authority, following review and discussion, (1) adopt a budget for Fiscal Year
2008/09 and Fiscal Year 2009/10 subject to funding by Member Agencies, and (2) direct
staff to request funding from the Member Agencies.
Background/Analysis:
The Tres Hermanos Conservation Authority By-laws provide for Board review and ap-
proval of a two-year annual operating budget. The Board has previously adopted budg-
ets and authorized staff to request funding from its member agencies. The Treasurer has
requested funding from both the City of Chino Hills and the City of Diamond Bar in accor-
dance with previously adopted budgets to cover Authority expenditures.
The proposed two-year budget for Fiscal Year 2008/09 and Fiscal Year 2009/10 requires
an annual contribution of $5,000 from each Member City to cover the basic administrative
expenses of the Authority including items such as Legal Counsel, insurance, and audit
services. In addition, $50,000 has been budgeted for a feasibility study that would help
determine the best use for the land in the area.
Recommended by:
James DeStefano, Executive Director
Attachments
Respectfully Submitted by:
,
Tommy6 Cribbins, Secretary
TRES HERMANOS CONSERVATION AUTHORITY
TWO-YEAR OPERATING BUDGET
FISCAL YEARS 2008/09 & 2009/10
REVENUES
ANTICIPATED FUND BALANCE, JUNE 30, 2008 78,500
OTHER REVENUE
CONTRIBUTION FROM CHINO HILLS 10,000
CONTRIBUTION FROM DIAMOND BAR 10,000
TOTAL SOURCES 98,500
EXPENDITURES
SERVICES AND SUPPLIES
SUPPLIES -GENERAL
CONTRACT SERVICES
LEGALFEES
LEGAL NOTICES
ACCOUNTING/AUDIT FEES
MEETINGS
INSURANCE
CONTINGENCIES
300
50,000
10,000
1,000
2,500
1,200
2,500
1,000
TOTAL USES 68,500
ANTICIPATED FUND BALANCE RESERVE, JUNE 30 2010 30,000
AGENDA ITEM NO. 6.2
NO DOCUMENTATION AVAILABLE
ORAL PRESENATION