The URL can be used to link to this page

Home My WebLink About05/21/2001Tres Hermanos Conservation Authority 21825 Copley Dr. 909-396-5682 Diamond Bar, CA Notice is hereby given that, due to a lack of quorum for the May 21, 2001 Tres Hermanos Conservation Authority Meeting scheduled to be held at 5:30 p.m. in Conference Room A of Diamond Bar City Hall, 21825 E. Copley Drive, Diamond Bar, the meeting was adjourned to 5:30 p.m. on June 18, 2001 at the same location. Lynda Burgess City Clerk of the City of Diamond Bar Dated: May 21, 2001 TRES HERMANOS CONSERVATION AUTHORITY BOARD OF DIRECTORS MEETING MAY 21, 2001, 5:30 P.M. DIAMOND BAR CITY HALL 21825 EAST COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765.4177 CONFERENCE ROOM A A G E N D A MEMBERS: ROBERT HUFF, CHAIRMAN, Diamond Bar CAROL HERRERA, Diamond Bar GARY G. LARSON, Chino Hills JAMES S. THALMAN, Chino Hills EILEEN R. ANSARI, ALTERNATE, Diamond Bar W. C. "BILL" KRUGER, ALTERNATE, Chino Hills DAVE WINN, EX -OFFICIO JAMES DE STEFANO, Diamond Bar --- LA;r Vy DOUGLAS N. LA BELLE, Chino Hills DEBORAH FOX, LEGAL COUNSEL CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENTS: At this time members of the public may address the Authority regarding any items within the subject matter jurisdiction. of the Authority provided NO action or discussion may be taken on any item no; appearing on the agenda, except the Authority may BRIEFLY respond to statements made -or questions posed. Comments are limited to five minu`:es per speaker. 3. APPROVAL OF MINUTES: Recommended Action: 4. OLD BUSINESS February 26 and April 16, 2001 regular meetings Approve as submitted. a. Status Report on proposed Conflict of Interest Code TRES HERMANOS CONSERVATION AUTHORITY MAY 21, 2001 AGENDA 5. NEW BUSINESS a. Accepting the resignation of Interim Executive Director James DeStefano, Diamond Bar Deputy City Manager. b. Appointing Linda C. Lowry, Diamond Bar City Manager, as Executive Director. C. Treasurer's Reports for months of October 2000 through March 2001 Recommended Action: Receive and file Treasurer's Reports for the months of October 2000 through March 2001. d. Review of Budget for Fiscal Years 2000/01 and 2001/02 Recommended Action: 1) Review the adopted Budgets for Fiscal Years 2000101 and 2001102, subject to funding by Member Agencies. 2) Direct staff to request funding from the Member Agencies. 6. AUTHORITY MEMBERS COMMENTS 7. ADJOURNMENT: Next Regular Meeting: June 18, 2001 TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING FEBRUARY 26, 2001 1. CALL TO ORDER: Chairman Huff called the Tres Hermanos Conservation Authority Board of Directors meeting to order at 5:30 p.m. in Conference Room A, Suite 100, Diamond Bar City Hall, 21660 E. Copley Drive, Diamond Bar, California. 2. 3. ROLL CALL: Chairman Robert Huff, 'Vice Chairman James Thalman, Director Carol Herrera, Director Gary Larson and Alternate W. C. "Bill" Kruger. Alternate Eileen Ansari and Ex -Officio Director Dave Winn were excused. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Member Larson. Also present were: James DeStefano, Interim Executive Director, Doug LaBelle, Secretary/Treasurer, and Lynda Burgess, D.B. City Clerk. PUBLIC COMMENTS: APPROVAL OF MINUTES: None Offered January 22, 2001 regular meeting. Moved by Director Larson, seconded by Director Thalman to approve the minutes of the January 22, 2001 regular meeting as presented. Without objection, the motion was ordered. OLD BUSINESS: LEGAL COUNSEL REPLACEMENT: Interview of Deborah J. Fox, Fox & Sohagi, LLP, for possible legal advisory services to the Authority. Deborah J. Fox and Margaret Sohagi presented themselves for the interview, submitted their resumes for consideration and responded to questions and comments from the board members. ADOURNED TO CLOSED SESSION: Chairman Huff adjourned the meeting to Closed Session at 5:50 p.m. to consider the appointment of Fox & Sohagi, LLP as possible legal advisory services to the Authority. RECONVENE: Chairman Huff reconvened the meeting at 6:22 p.m. Chair/Huff stated that pursuant to signing a contract, the Board of Directors, during Closed Session, voted unanimously to approve the firm of Fox & Sohagi, LLP as legal advisor to the Authority. 5. NEW BUSINESS: None 6. AUTHORITY MEMBER COMMENTS: FEBRUARY 26, 2001 PAGE 2 TRES HERMANOS CONS. AUTH. 7. ADJOURNMENT: There being no further business to conduct, Chairman Huff adjourned the meeting at 6:35 p.m. DOUGLAS N. LA BELLE AUTHORITY SECRETARY/TREASURER ATTEST: ROBERTS. HUFF, CHAIRMAN TRES HERMANOS CONSERVATION AUTHORITY SPECIAL BOARD OF DIRECTORS MEETING APRIL 16, 2001 1. CALL TO ORDER: Chairman Huff called the Tres Hermanos Conservation Authority Board of Directors meeting to order at 5:48 p.m. in Conference Room A, Suite 100, Diamond Bar City Hall, 21660 E. Copley Drive, Diamond Bar, California. 2 3 2 ROLL CALL: Chairman Robert Huff, Vice Chairman James Thalman, Director Carol Herrera and Director Gary Larson. Alternative Eileen Ansari, Ex -Officio Director Dave Winn and Alternate W. C. "Bill" Kruger were excused. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Member Larson. Also Preent were: James DeStefano, Interim Executive Director; Deborah Fox, Authority Legal Counsel; Doug LaBelle, Secretary/Treasurer, and Lynda Burgess, D.B. City Clerk. PUBLIC COMMENTS: APPROVAL OF MINUTES: Continued to the next meeting. OLD BUSINESS: None Offered February 26, 2001 regular meeting. - 1. Status of proposed Conflict of Interest Code - verbal report by Lynda Burgess, City Clerk. Upon motion by Director Thalman, seconded by Director Larson, the Authority unanimously approved pursuit of State of California approval of the proposed Conflict of Interest statement. 5. NEW BOSINESS: 1. Selection of Chair and Vice Chair for terms commencing July 1, 2001 and ending June 30, 2003. Director Larson nominated Director Thalman to serve as Chair. Without objection, Director Thalman was unanimously elected to serve as Chairman of the Tres Hermanos Conservation Authority for the term commencing July 1, 2001 and ending June 30, 2003. Director Thalman nominated Director Herrera to serve as Vice Chair. Without objection, Director Herrera was elected to serve as Vice Chairman of the Tres Hermanos Conservation Authority for the term commencing July 1, 2001 and ending June 30, 2003. 6. AUTHORITY MEMBER COMMENTS: Director Herrera felt it would be good to resolve the Conflict of Interest matter. Chair/Huff reported that Mayor Winn, City of Industry, recently underwent open heart surgery and is doing well. He believed it is incumbent upon the Authority to rethink the Industry's membership due to their acquisition of the Boy Scout property sale if they should move forward with the water use after litigation is settled. He welcomed Legal Counsel Deborah Fox to her first meeting. Chair/Huff announced that the next regular meeting is scheduled for May 21, 2001. The agenda will include discussion of a preliminary budget for fiscal year 2001/2002, Conflict of Interest information and two sets of meeting minutes. ADJOURNMENT: There being no further business to come before the Board, Chairman Huff adjourned the meeting at 5:56 p.m. DOUGLAS N. LA BELLE AUTHORITY SECRETARY/TREASURER ATTEST: ROBERTS. HUFF, CHAIRMAN TRES HERMANOS CONSERVATION AUTHORITY STAFF REPORT Date: May 21, 2001 To: Chairman and Members of the Tres Hermanos Conservation Authority From: Executive Director Subject: Review and Action — Review of Authority Budget for Fiscal Years 2000/01 and 2001/02 Recommendation: That the Authority, following review and discussion, (1) review the adopted budgets for Fiscal Years 2000101 and 2001/02 subject to funding by Member Agencies, and (2) direct staff to request funding from the Member Agencies. Background/Analysis: The Tres Hermanos Conservation Authority By-laws provide for Board review and approval of a two-year annual operating budget. The Board previously adopted a budget for Fiscal Years 2000/01 and 2001/02 and authorized staff to request funding from its member agencies The adopted two-year budget for Fiscal Years 2000/01 and 2001/02 requires an annual contribution of $5,000 from each Member City to cover the basic administrative expenses of the Authority including items such as Legal Counsel, insurance, and audit services. Recommended by: Linda Lowry, Executive Director Attachments Respectfully Submitted by: Douglas N. La Belle, Secretary/Treasurer TRES HERMANOS CONSERVATION AUTHORITY ANNUAL OPERATING BUDGET STATUS FISCAL. YEAR 2001102 ADJUSTED AS OF APRIL 30, 2001 REVENUES ANTICIPATED FUND BALANCE OTHER REVENUE CONTRIBUTION FROM CHINO HILLS CONTRIBUTION FROM DIAMOND BAR EXPENDITURES PER:�ONNEL EXPENSES SALARIES SERVICES AND SUPPLIES SUPPLIES - GENERAL CONTRACT SERVICES LEGAL FEES LEGAL NOTICES ACCOUNTING/AUDIT FEES MEETINGS INSURANCE CONTINGENCIES 17,500 5,000 5,000 TOTAL SOURCES 27,500 0 SUBTOTAL 0 300 2,000 8,000 1,000 1,000 1,200 2,500 500 SUBTOTAL 16,500 TOTAL USES 16,500 TRES HERMANOS CONSERVATION AUTHORITY TREASURER'S REPORT December 31, 2000 I. Funds Held by Authority: Cost Cash Bank of America - Checking $ 17,581.14 Total Funds Meld by Authority 17,581.14 II. Cash Flow Transactions: Market Value $ 17,581.14 17,581.14 Beginning Ending Cash Balance Cash Cc. ;h Cash Balance Fund 12/01/00 Receipts Disbursements 12/31 /00 General Fund $ 17,581.41 $ 0.00 0.00 $ 17,581.41 III. Certifications: In accordance with the California Government Code, the Treasurer certifies that the investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that suffic liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expene requirements for the six months ending June 30, 2001. Douglas N. LaBelle Treasurer TRES HERMANOS CONSERVATION AUTHORITY TREASURER'S REPORT January 31, 2001 1. Funds Held by Authority: Cash Bank of America - Checking Total Funds Heid by Authority II. Cash Flow Transactions: Fund General Fund Ill. Certifications: Cost Market Value $ 17,581.14 $ 17,581.14 17,581.14 17,581.14 Beginning Ending Cash Balance Cash Cash Cash Balar•ce 01/01/01 Receipts Disbursements 01/31/01 $ 17,581.41 $ 0.00 0,00 $ 17,581.41 In accordance with the California Government Code, the Treasurer certifies that the investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that suffic liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenc requirements for the six months ending July 31, 2001, Douglas N. LaBelle Treasurer TRES HERMANOS CONSERVATION AUTHORITY TREASURER'S REPORT March 31, 2001 I. Funds Held by Authority: Cash Bank of America - Checking Total Funds Heid by Authority 11. Cash Flow Transactions: Fund General Fund Ill. Certifications: Market Cost Value $ 17,581.14 $ 17,581.14 17,581.14 17,581.14 Beginning Ending Cash Balance Cash Cash Cash Balance 03/01/01 Receipts Disbursements 03/31/01 $ 17,581.41 $ 0.00 0.00 $ 17,581.41 In.accordance with the California Government Code, the Treasurer certifies that the investments reported in the Treasurer's Report comply with the Authority's Investment Policy and that sufflc liquidity, as well as sufficient anticipated revenues, are available to meet the Authority's budgeted expenc requirements for the six months ending August 31, 2001. Douglas N. LaBelle Treasurer Tres Hermanos Conservation Authority Balance Sheet October 31, 2000 ASSETS Cash and investments $ 20,691 Due from other governments Total Assets $ 20,691 LIABILITIES AND FUND BALANCES Liabilities: Due to other governments $ 559 Total Liabilities 559 Fund Balances Undesignated 20,132 Total Fund Balances 20,132 Total Liabilities and Fund Balances $ 20,691 Tres Hermanos Conservation Authority Balance Sheet November 30, 2000, 2000 ASSETS Cash and investments $ 17,581 Due from other governments - Total Assets $ 17,581 LIABILITIES AND FUND BALANCES Liabilities: Due to other governments $ Total Liabilities - Fund Balances Undesignated 17,581 Total Fund Balances 17,581 Total Liabilities and Fund Balances $ 17,581 Tres Hermanos Conservation Authority Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ended February 28, 2001 Revenues: Contributions from member agencies Total Revenues Expenditures: Legal services Financial services Professional services Miscellaneous expenditures Total Expenditures Excess of revenues over (under) expenditures Fund Balances: Beginning of fiscal year Excess of revenues over (under) expenditures End of fiscal year Year Fiscal to date Year 00/01 99100 $ 10,000 $ 12,000 10,000 12,000 1,650 1,200 1,009 - - 120 - 439 2,659 1,759 $ 7,341 $ 10,241 $ 10,241 $ - 7,341 10,241 $ 17,561 $ 10,241