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Home My WebLink About05/17/2011W *:; WA ,' W:. City Council Agenda Tuesday, May 17, 2011 5:45 p.m. -- Study Session — Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21855 Copley Drive, Diamond Bar, CA 91755 Steve Tye Ling -Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins 9 City Clerk Tommye Cribbins Copies of staff reports or other written documentatlon relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7410 during regular business hours, In an effort to comply with the requirements of Title I I of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the toyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. r • w Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 WIM CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 17, 2011 Next Resolution No. 2011-13 Next Ordinance No. 04 (2011) STUDY SESSION: 5:45 p.m., Room CC -8 110- Review of Draft Budget for FY 2011-12 --Discussion and Action. Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Reverend Pat Williams, Parrish Associate Northminister Presbyterian Church ROLL CALL: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: BUSINESS OF THE MONTH: 1.1 Presentation of City Tile to Shea Properties, 667 Brea Canyon Road, Suite 25, as Business of the Month, May, 2011. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. May 17, 2011 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is volunta)(). There is a_five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5, SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 24, 2011 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.2 Emergency Preparedness Workshop — May 25, 2011 — 6:30 p.m., Diamond Bar Center —1600 Grand Avenue. 5.3 Parks and Recreation Commission Meeting — May 26, 2011 — 7:00 p.m., AQMDIGovernment Center Hearing Board Room, 21865 Copley Drive. 5.4 Memorial Day -- Monday, May 30, 2011 — City Offices will be closed in observance of Memorial Day. City Offices will re -open Tuesday, May 31, 2011 at 7:30 a.m. 5.5 City Council Meeting — June 7, 2011 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. L6111111111111111IM9341.[.y4kik KOF11114LI07M 6.1 City Council Minutes: (a) Study Session Minutes of May 3, 2011 —Approve as submitted. (b) Regular Meeting of May 3, 2011 —Approve as submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of March 24, 2011 — Receive and file. 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of February 10, 2011 -- Receive and file. May 17, 2011 PAGE 3 6.4 Ratification of Check Register — Dated April 28, 2011 through May 11, 2011 totaling $787,453.66. Requested by: Finance Department 6.5 (a) Appropriate MTA Local Transportation Fund Reserves in the Amount of $93,174 to the Capital Improvement Program Budget for FY 2010-11; Approve Plans and Specifications; Award the Construction Contract for the Residential Area 7 and Arterial Zone 5 Road Maintenance Project to Sully -Miller Contracting Company in the Amount of $1,819,990; and Authorize a Contingency Amount of $106,539.88 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $1,926,529.88. Recommended Action: Appropriate, Approve and Award. (b) Approve Design and Construction Services Administration Contract Amendment with Onward Engineering for the Residential Area 7 and Arterial Zone 5 Road Maintenance Project in the Amount of $16,625 Plus a Contingency of $1,547 for Change Orders to be Approved by the City Manager, for a Total Authorization of $18,172. Recommended Action: Approve. Requested by: Public Works Department 6.6 Appropriate $13,386 of Park Development Funds and $13,386 of Quimby Funds as Additional Funding Sources for the Nature Education Facility Program Funds Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 for the Sycamore Canyon Park Trail Outdoor Freestanding Interpretive Exhibits. Recommended Action: Approve. Requested by: Community Services Department 6.7 Award of Contract to Panelized Structures DBA Panelized Solar in an Amount Not to Exceed $260,500 for City Hall Solar Photovoltaic System Located at 21810 Copley Drive. Recommended Action: Award. Requested by: City Manager May 17, 2011 PAGE 4 6.8 (a) Adopt Resolution No. 2011 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 38 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 21, 2011 Regular Meeting. Recommended Action: Adopt. (b) Adopt Resolution No. 2011 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 39 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 21, 2011 Regular Meeting. Recommended Action: Adopt. (c) Adopt Resolution No. 2011 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 41 and Direct the City Clerk to Advertise the Public Hearing to be Set for the June 21, 2011 Regular Meeting. Recommended Action: Adopt. (d) Adopt Resolution No. 2011 -XX: Declaring the City's Intention to Detach Specified Parcels from Assessment District No. 39 and Direct the City Clerk to Advertise the Public Hearing to Be Set for the June 21, 2011 Regular Meeting. Recommended Action: Adopt. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2011-2012 General Fund Budget City Council Study Session — REVISED May 17, 2011 Introduction Difficult economic conditions continue to present challenges to cities across the state. The overall economic turmoil, record low interest rates, and shaken consumer confidence will continue to impact the City's expected revenues in FY 2011-12. With these factors in mind, staff expects sales, property, and transient occupancy (TOT) tax receipts, investment returns, and revenue -generating new construction to remain relatively flat, or at best, slightly above last year's reduced levels. Economic forecasts continue to indicate that a meaningful recovery may take several more years. State Budget The state's budget woes continue, with the resolution of a multi -billion dollar deficit still outstanding. As always, the threat of raids on local funding sources remains. So far, much of the discussion in Sacramento has focused on significant redevelopment reform or outright elimination that would ultimately have no impact on Diamond Bar. Staff will continue to monitor the state's budget proposals to protect Diamond Bar's funding. Goals & Objectives Each year, concurrent with the budget, the City Council reviews its Goals and Objectives. At the April 19, 2011 City Council Study Session the City Council evaluated progress toward accomplishment of the goals established for Fiscal Year 2010-2011 and recommended amendments to the list. The amended Goals & Objectives were approved by Council in open session on May 3, 2011 and have been incorporated in the budget document. City Manager's Draft Recommended Budget Diamond Bar's 22 years of careful fiscal management have provided the means to withstand this economic crisis without resorting to the cuts in public safety or City personnel, street and facility maintenance, or other programs faced by so many other public agencies. Careful planning at mid -year and the extremely conservative revenue estimates and requested expenditures contained in the recommended budget allow current service levels to be maintained despite the continued expectation of limited resources. This proposed budget also continues the practice of maximizing the impact of special funds and grants to provide minimize impacts on the General Fund. The City Manager's Draft Recommended Budget reflects the following: Estimated General Fund Resources: $22,989,667 Requested Appropriations: $22,794,932 Estimate General Fund Surplus: $194,735—T The Draft budget includes the use of $4,110,269 in General Fund Reserves for various appropriations (further itemized below), mostly associated with the completion of the design, construction, and furnishing of the new City Hall facility. Accounting for this recommended use of reserves and the estimated surplus listed above, the City's overall General Fund Reserve will be reduced from $21,192,708 to $17,277,174. Estimated Resources - $221989,667 Estimates reflect very slight increases in each revenue account, but remain nearly level with FY 10-11 projections. • Property Taxes, $3,831,820 - An estimated increase of $29,700. However, further property reassessments (as a result of the struggling real estate market) may result in reduced or flat property tax revenues in the coming years. • Other Taxes & Fees, $5,482,000 — An estimated increase of $47,869. This category includes sales tax, sales tax compensation, TOT, property transfer tax, and the City's share of franchise fees. • State Subventions, $4,780,280 — An estimated increase of $57,510. This category is primarily made up of estimated VLF and motor vehicle in lieu dollars. • From Other Agencies, $0 -- The economic crisis has severely limited the funds available from other agencies for specific one-time programs and projects. While some funds may eventually become available, staff has taken a conservative budget approach in this category, with no expectation of receipt. • Fines & Forfeitures, $495,800—An estimated increase of $500. • Current Service Charges, $1,776,007 — An estimated increase of $123,509. This category reflects planning, building, engineering, recreation, and waste hauler fees. The increase is primarily a result of the E adoption of a new fee schedule and the expectation of slightly higher permit activity. • Use of Money & Property, $1,152,700 — An estimated increase of $4,090. Investment growth continues to be severely limited by record -low interest rates. Requested Appropriations - $22,794,932 The following appropriations of significance are incorporated into the recommended budget. • Personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 3.5%. However, as presented, the budget recommends a 2.5% COLA for employees in addition to a $25 increase in the employee's benefit allotment. The total budget impact of this recommendation is approximately $130,000, but due to the use of special funds and various budget refinements since the last meeting, only about $20,000 of this amount impacts the General Fund. The recommended budget also maintains "freezes" on four vacant positions. This results in a savings of approximately $194,000 in salaries and benefits. • Law Enforcement — The City's public safety contract with the Los Angeles County Sheriffs Department will increase by 3.07% to $5,701,439. Diamond Bar Sheriffs personnel levels remain unchanged from last year. Use of Fund Balance Reserves - $4,111,874 The recommended budget includes the use of reserves to fund the following items: • City Hall Project, $3,734,412 — Following the $9.917 million purchase of the new City Hall/Library facility in FY 10-11, significant work must be completed prior to opening in late 2011. These one-time costs include final architectural design, construction/FF&E, and relocation expenses. Due to the one-time nature of these costs, it is recommended they be funded with reserves. 3 The City Council may still consider financing options for the building's purchase and renovation at a later date. Financing all or a portion of the cost would replenish reserves, but would result in debt service costs and annual payments that are not incorporated into the recommended budget at this time. • Transfer Out — LLADs, $113,357 — To maintain current service levels, the City's Lighting and Landscape Assessment Districts (LLADs) remain subsidized by General Fund reserves. Fund deficits in Districts 38 ($16,142), 39 ($60,442), and 41 ($36,773) continue to rise, with a projected increase of $24,051 over last year's expenditures is identified in the proposed budget. • Economic Development, $112,500 -- Since 2001, the Council has regularly set aside reserves to fund non -personnel economic development activities. This year's recommended amount is allocated primarily for planning documents and related work for a number of potential sites. • Professional Services —$150,000 —To complete implementation of the City's approved Housing Element will require an EIR and zone changes to be completed by a professional consultant. This stand-alone expense is recommended to be funded with reserves. Conclusion The FY 11-12 City Manager's Draft Recommended Budget is a result of continued cooperation with each of the City's departments to implement innovative budget methods that maintain service levels in spite of economic conditions. While we expect the economy to slowly recover over the next five years, this careful budgeting approach must be maintained to ensure residents and business owners continue to benefit from the programs the City provides. Following tonight's discussion and Council direction, staff anticipates the final budget document will be presented to the Council for adoption at the June 7, 2011 City Council meeting. 5! CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2011-12 Excess Resources over Appropriations FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Fund Balance Reserves @ Beg of Year Actual Adjusted Projected Requested ESTIMATED RESOURCES � Property Taxes $3,804,406 $3,840,000 $3,802,120 $3,831,820 Other Taxes 4,754,604 5,222,000 5,434,140 5,482,000 State Subventions 4,632,803 4,614,000 4,722,770 4,780,2B0 From Other Agencies 254,215 10,000 0 0 Fines and Forfeitures 607,936 523,500 495,300 495,800 Current Services Charges 1,495, 905 1,872,628 1,652,498 1,776,007 Use of Money & Property 1,206,433 1,192,200 1,148,610 1,152,700 Transfers -In Other Funds 1,371,877 1,401,638 1,383,001 1,360,791 Fd Balance Reserves 1,424,502 12,427,964 16,224,491 4,110,269 Total Estimated Resources $19,552,681 $31,099,930 $28,862,930 $22,989,567 APPROPRIATIONS 1,424,502 215,000 215,000 0 City Council $158,566 $164,100 $159,250 $161,962 City Attorney 149,700 265,000 250,000 265,000 City Manager/City Clerk 1,037,040 987,190 965,340 1,112,675 Finance 415,649 402,206 396,506 413,097 Human Resources 173,767 206,280 165,380 189,346 Information Systems 820,219 746,485 743,240 740,708 General Government 1,142,457 1,208,059 1,242,240 1,160,066 Civic Center 0 12,321,255 10,106,885 4,039,243 Public Information 528,795 515,470 515,470 516,514 Economic Development 133,746 195,426 141,600 198,669 Law Enforcement 5,321,706 5,549,800 5,354,250 5,705,439 Volunteer Patrol 5,082 9,250 5,500 7,750 Fire 7,359 11,500 7,500 7,500 Animal Control 126,716 131,780 131,780 134,645 Emergency Preparedness 50,085 76,140 58,550 69,040 Community Dev./Planning 463,154 517,770 485,620 646,341 Building & Safety 304,351 400,000 399,500 341,2D1 Neighborhood Improvement 285,351 310,750 306,750 318,797 Community Services Admin 301,330 282,590 286,555 316,865 Diamond Bar Center -Oper. 827,748 901,200 669,250 833,504 Park Operations 1,010,773 912,226 925,326 896,382 Recreation 1,580, 727 1,675,955 1,736,375 1,758,687 Public Works - Admin 679,870 560,850 513,500 592,437 Engineering 361,450 284,850 286,975 293,403 Road Maintenance 1,099,637 1,211,500 1,210,400 1,219,396 Landscape Maintenance 320,387 341,500 358,990 338,096 Transfer -Out Other Funds 1,602,180 907,877 926,837 518,169 Total Appropriations 18,907,845 31,117,009 28,344,569 22,794,932 Excess Resources over Appropriations $644,836 ($17,079) $518,361 $194,735 Fund Balance Reserves @ Beg of Year 31,576,764 30,797,098 30,797,098 21,090,968 Less Appropriations Carry Over Less Uses of Fd Bal' Reserves (1,424,502) (12,427 964) (10,224,49 1 (4,110,269) Estimated Fd Bal Reserves @ 06130 30,797,098 18,352,055 21,090,968 17,175,434 Uses of Fund Balance Reserves: City Hall' Purchase 9,917,000 9,887,685 City Hall ExpansionlMove 2,111,615 3,734,412 Prof Services-EIR and Zoning Changes 150,000 Economic Development 112,500 32,500 112,500 Irrigation Controller System Transfer out - LLADS 71,849 89,306 113,357 Transfer out -Self Ins Fd 0 Transfer out - CIPFund 1,424,502 215,000 215,000 0 1,424, 502 12,427, 964 10, 224,491 4,110,269 NO- #-- All. . / KME-o--l'! CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested Property Taxes 35,000 35,000 35,000 173,287 30010 Current Secured 3,516,49B 3,525,000 3,528,060 3,554,630 30020 Current Unsecured 170,799 165,000 168,580 169,850 30050 Supplemental Roll 77,170 110,000 71,180 72,340 30100 Prior Year Property Tax (6,411) 5,000 (8,210) (8,000) 30200 Misc. Property Taxes 1,956 15,000 1,770 2,000 30250 Interest Penalties & Delinquencies 44,394 20,000 40,740 41,000 Fines & Forfeitures Total Property Taxes 3,804,406 3,840,000 3,802,120 3,831,820 Other Taxes 387,785 335,000 310,300 310,300 32200 31010 Sales Tax 2,371,627 2,350,000 2,420,330 2,507,770 31011 Sales Tax Compensation Fund 437,697 766,000 686,810 838,230 31200 Transient Occupancy Tax 569,916 570,000 591,000 600,000 31210 Franchise Tax 1,115,980 1,306,000 1,306,000 1,306,000 31250 Property Transfer Tax 259,384 230,000 230,000 230,000 Total Fines & Forfeitures Total Other Taxes 4,754,604 5,222,000 5,434,140 5,482,000 Subventions - State: 31340 Homeowners Exemption 31700 Motor Vehicle in Lieu (VLF) 31701 VLF - Property Tax in Lieu Total Subventions -State 32,681 35,000 35,000 35,000 173,287 155,000 199,770 223,280 4,426,635 4,420,000 4,488,000 4,522,000 4,632,803 4,610,000 4,722,770 4,780,280 From Other Agencies 31620 FEMA Revenue 0 215,700 124,438 170,000 31635 Fed Grants - 18,020 0 16,069 0 31856 Ofc of Tr Safety Grants 5,652 10,000 16,985 0 31900 Intergovt Revenue - Other Cities 24,118 0 11,214 0 31955 MWD Wtr Conservation Grant 224,445 34,200 26,778 31,250 34250 Total From Other Agencies 254,215 10,000 0 0 Fines & Forfeitures Plan Check Fees 153,205 154,000 93,168 32150 Vehicle Code Fines 387,785 335,000 310,300 310,300 32200 General Fines 27,698 24,000 24,000 24,000 32210 Municipal Code Fines 2,325 1,000 1,000 1,000 32230 Parking Fines 168,862 145,000 140,000 140,000 32250 Vehicle Impound Fees 21,266 18,000 19,500 20,000 32270 False Alarm Fees 0 500 500 500 34560 Total Fines & Forfeitures 607,936 523,500 495,300 495,800 Current Service Charges: Building Fees: 34110 Building Permits 157,201 215,700 124,438 170,000 34120 Plumbing Permits 18,020 18,130 16,069 18,750 34130 Electrical Permits 21,596 21,800 16,985 19,800 34140 Mechanical Permits . 13,730 14,500 11,214 13,000 34200 Permit Issuance Fee 33,152 34,200 26,778 31,250 34250 Inspection Fees 9,397 8,000 3,724 4,500 34300 Plan Check Fees 153,205 154,000 93,168 110,000 34310 Plan Retention Fee 3,417 4,000 3,589 4,200 34350 SMIP Fees (553) 1,000 164 1,200 34355 Building Standards Adm Fee (190) 200 300 Sub -Total 408,975 471,530 296,129 373,000 Planning Fees: 34430 Current Planning Fees 61,808 55,000 57,747 47,500 34560 Business License Fees 181168. 15,000 16,324 14,200 34561 Business License Late Fees 1,070 1,000 2,950 1,000 Sub -Total 81,046 71,000 77,021 62,700 5 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested_ Engineering Fees: 36100 Investment Earnings 36600 Returned Check Charges 34610 Engr - Plan Check Fees 49,645 45,000 25,000 25,000 34620 Engr-Address Change Fee 3,954 3,500 3,500 5,000 34630 Engr - Encroachment Fees 9,577 8,000 15,000 15,000 34640 Engr- Inspections Fees 24,438 20,000 20,000 35,000 34650 SoilsFfraffic/Misr, Engring l=ees 44,443 50,000 40,000 40,000 34660 Traffic Mitigation - Engineering 0 67,000 67,000 82,000 34662 Waste Hauler Fees 855,619 200,000 200,000 206,000 34665 Industrial Waste Fees 18,208 20,000 20,000 30,000 Total Transfers In -Other Funds Sub -Total 150,265 413,500 390,500 438,000 Recreation Fees: 36100 Investment Earnings 36600 Returned Check Charges 34720 Community Activities 74,698 93,000 93,000 95,370 34730 Senior Activities 52,844 61,590 61,590 61,440 34740 Athletics 92,452' 105,862 105,862 103,101 34760 Fee Programs 232,226 245,646 245,646 251,896 34780 Contract Classes 307,231 315,000 287,250 295,000 34800 Special Event Fees 96,168 95,500 95,500 95,500 Transfer In - Int. Waste Mgt. Fd Sub -Total 855,619 916,598 888,848 902,307 Total Current Service Charges Use of Money and Property: 36100 Investment Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36618 Facility Security 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 . Sale of Fixed Assets 36636 Utility Easement 36640 Sale of Promotional Items 36650 Sale of Printed Material 36660 Donations 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 36900 Miscellaneous Revenue 1,000 Total Use of Money and Property Transfers In -Other Funds: 39110 Transfer in - Measure R 39111 Transfer In - Gas Tax Fund 39113 Transfer In - Prop C Fund 39115 Transfer In - Int. Waste Mgt. Fd 39123 Transfer In - Safe Parks Fd 39125 Transfer In - CDBG Fd 39126 Transfer In - COPS Fund 39127 Transfer In - Narc Asset Forfeiture 39129 Transfer In - EB Justice Grant Fd 1,643 Total Transfers In -Other Funds Fund Balance Deserves Use of Fund Balance Reserves GENERAL FUND TOTAL 1,495,905 1, 872,628 1,652,498 1,776,007 276,379 300,000 286,110 290,000 (504) 1,000 1,000 1,000 191,677 186,000 191,500 196,000 650,179 615,000 580,000 580,000 0 22,700 19,000 22,700 24,388 25,000 25,000 25,000 32,926 25,000 20,000 20,000 2,632 1,000 1,000 1,000 1,000 1,000 1,000 1,000 16 500 0 0 4,743 3,000 2,500 3,000 3,179 5,000 5,000 5,000 9,085 2,000 15,000 5,000 1,643 4,000 500 2,000 9,090 1,000 1,000 1,000 1,206,433 1,192, 200 1,148, 610 1,152, 700 63,750 1,011,900 946,060 878,988 951,319 9,000 0 0 0 168,112 90,000 90,000 62,450 84,998 116,978 101,663 0 25,000 25,000 .114,000 94,887 104.000 104,000 105,655 107,600 107,600 115,337 2,980 12,000 12,000 12,000 1,371,877 1,401,638 1,383,001 1, 360,7 91 1,424, 502 12,427,964 10;224,491 4,110,269 $19,552,681 $31,099,930 $28,862,930 $22,989,667 CITY OF DI.AOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 TOTAL BUDGET $22,998,667 PROPERTY TAXES 3,831,820 Current Secured (30010) Amount Budgeted: 3,554,630 .753% base year inflation factor from SBCE Current Unsecured (30020) Amount Budgeted: 169,850 Historical Supplemental Roll (30050) Amount Budgeted: 72,340 Historical Prior Year Property Tax (30100) Amount Budgeted: (81000) Historical Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical Interest Penalties & Delinquencies (30250) Amount Budgeted: 41,000 Historical OTHER TAXES 5,482,000 Sales Tax (31010) Amount Budgeted: 2,507,770 Based on HdL FY10's projection Sales Tax Compensation Fund (31011) Amount Budgeted: 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. 838,230 Transient Occupancy Tax (31200) Amount Budgeted: 600,000 Based on current yr - annualized Franchise Tax (31210) Amount Budgeted: 1,306,000 Southern CA Edison 405,000 The Gas Company 125,000 Time Warner 360,000 Verizon 80,000 Clear Channel 26,000 Solid Waste 310,000 Property Transfer Tax (31250) Amount Budgeted: 230,000 Based on current yr - annualized SUBVENTIONS - STATE 4,780,280 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical Motor Vehicle in Lieu (31700) Based on Estimates from League VLF Property Tx in Lieu (31701) Based on current yr -annualized Amount Budgeted: 223,280 Amount Budgeted: 4,522,000 7 Piumbing Permits (34120) CITY OF DIAMOND BAR 16,75U GENERAL FUND REVENUE 18,750 BUDGET DISCUSSION Electrical Permits (34130) Amount Budgeted: FYI 1-12 19,800 PAGE 2 19,800 FROM OTHER AGENCIES Mechanical Permits (34140) 0 Office of Traffic Safety Grants (31856) Amount Budgeted: 0 Traffic Safety & DUI Grants 13,000 FINES & FORFEITURES Amount Budgeted: 495,800 Traffic Fines (32150) Amount Budgeted: 310,300 Based on current yr - annualized Inspection Fees (34250) General Fines (32200) Amount Budgeted: 24,000 Based on current year 4,500 Municipal Code Fines (32210) Amount Budgeted: 1,000 Parking Fines (32230) Amount Budgeted: 140,000 Based on current yr - annualized 110,000 Vehicle Impound Fees (32250) Amount Budgeted: 20,000 Based on current yr - annualized False Alarm Fees (32270) Amount Budgeted: 500 CURRENT SERVICE CHARGES: 1,776,007 BUILDING FEES: 1,200 Building Permits (34110) Amount Budgeted: 170,000 170.000 Primarily remitted to State Piumbing Permits (34120) Amount Budgeted: 16,75U 18,750 Electrical Permits (34130) Amount Budgeted: 19,800 19,800 Mechanical Permits (34140) Amount Budgeted: 13,000 13,000 Permit Issuance Fee (34200) Amount Budgeted: 31,250 31,250 Inspection Fees (34250) Amount Budgeted: 4,500 4,500 Plan Check Fees (34300) . Amount Budgeted: . 110,000 . 110,000 Plan Retention Fee (34310) Amount Budgeted: 4,200 4,200 SMTP Fees (34350) Amount Budgeted: 1,200 Primarily remitted to State 1,200 Building Standards Adm Fee (34355) Amount Budgeted: 300 Primarily remitted to State . 304 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION F`111-12 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 47,500 47,500 Business License Fees (34560) Amount Budgeted: 14,200 14,200 Business License Late Fees (34661) Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 25,000 25,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: Community Activities (34720) 15,000 City Birthday Party 22,750 15,000 6,500 Concert Share . 16,750. Adult Excursions 27,000 Engr - Inspections Fees (34640) Amount Budgeted: Winter Snowfest 35,000 Candy Cane Craft Fair 4,250 35,000 2,000 Senior Activities (34730) Amount Budgeted: 69,440 Senior Excursions 39,690 . Engr - Soils/Traffic/Misr- Engr Fees (34650) Amount Budgeted: 40,000 (includes Verizon FIOS Project) 40,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 82,000 Panda Express 82,000 Waste Hauler Fees (34662) Amount Budgeted: 206,000 Street Sweeping Fees 87,550 Solid Waste Vehicle Impact Fees 918,450 Industrial Waste Fees (34665) Amount Budgeted: 30,000 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 96,370 City Birthday Party 22,750 Haunted House/Fail Festival 6,500 Concert Share . 16,750. Adult Excursions 27,000 D134Youth 7,420 Winter Snowfest 8,700 Candy Cane Craft Fair 4,250 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 69,440 Senior Excursions 39,690 . Senior Activities 21,750 9 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 1-12 Page 4 Athletics (34740) Amount Budgeted: 103,101 Youth Baseball 17,964 One Pitch Softball Tournament 450 Youth Indoor Soccer - Mt Calvary 11,967 Youth Basketball 33,250 Adult Volleyball 3,200 Adult Basketball 36,270 95,500 Fee Programs (34760) Amount Budgeted: 251,896 Day Camp 140,750 Tiny Tots 111,146 Contract Classes (34780) Amount Budgeted: 295,000 Contract Classes 295,000 . Special Event Fees Amount Budgeted: 95,500 Calvary Chapel - Sheriff 95,500 USE OF MONEY AND PROPERTY 1,161,700 Interest Earnings (36100) Amount Budgeted: 290,000 Assume slight uptick in rates in 11112 290,000 Returned Check Charges (36600) Amount Budgeted; 1,000 1,000 Rents & Concessions (36610) Amount Budgeted: 205,000 Soda Machine Contract.-- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 48,000 Cell Site Contract-- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 48,000 Cell Site Contracts (3) -- DBC 72,000 New Cell Site Contract (6 mo.) --Tin Drive 9,000 New Cell Site Contract (12 mo.) -- Peterson 12,000 Diamond Bar Center Rental (36615) Amount Budgeted, 580,000 Diamond Bar Center Rental 580,000 Facility Security (36618) Amount Budgeted: 22,700 Facility Security 22,700 Heritage Park Bldg Rental (36620) Amount Budgeted: 25,000 Heritage Park Community Center Rental 25,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 8,000 Picnic Reservations 9,000 Ball Field Rental 3,000 Stage Rental 0 Sale of Fixed Assets (36630) Amount Budgeted: 1,000. Surplus equipment 1,000 . Utility Easement (36636) Amount Budgeted: 1,000 1,000 10 CITY OF DIAMOND BAR GENERA. FUND REVENUE BUDGET DISCUSSION FYI 1-12 Sale of Promotional Items (36640) Amount Budgeted: 0 Page 5 Sale of Printed Material (36650) Amount Budgeted: 3,000 3,000 Donations (36660) Amount Budgeted: 5,000 5,000 Property Damage - Pub Wks (36800) Amount Budgeted: 5,000 5,000 Property Damage - Parks (36810) Amount Budgeted: 2,000 2,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN - OTHER FUNDS 1,360,791 Transfer In - Gas Tax Fund (39111) Amount Budgeted:. 951,319 Utilities (001-5510-42126) Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 951,319 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 62,450 Street Sweeping (001-5554-45501) 47,450 Storm Drainage (001-5554-45512) 15,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 0 Youth Master Plan lmplementation Youth At Risk Program Transfer In - CDBG Fund (39125) Amount Budgeted: 114,000 ADA Improvements -. Civic Center 114,000 sfer In - COPS Fund (39126) Amount Budgeted: 105,685 Law Enforcement Technician Position 105,685 DB Fingerprinting Program Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 115,337 Narcotics Deputy (STAR) 115,337 Transfer In - EB Justice Grant Fd (39129) Amount Budgeted: 12,000 Special School Patrols 12,000 Fund Balance Resorves Amount Budgeted: 4,110,269 4,110,269 Economic Development Exp less Personnel 112,500 Transfer -Out - LLADS 113,357 Transfer -Out - CIP 0 Professional Services-EIR and Zoning Changes 150,000 New Civic Center Costs (less CDBG reimburses -able) 3,734,412 11 x EXPENDIT.DETAIL D 13 CITY DIAMOND 'A. Department Legislative I City Council 0 City .attorney City Manager/City Clergy 15 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2011-2012 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 4DO90 Cafeteria Benefits 40099 Salary Savings 42340. TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42115 Advertising 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences. 42335 Travel -Mileage & Auto Alloy 42340. Education & Training. 42390 Elections 4,100 TOTAL OPERATING EXP. PROFESSIONAL SERVICES ........ .............. [ : FA.RTMENTc:-::::::::t egis(at1u........... . �IVl51;......... .......... ORGA[�II2tkTtt]t�f:#::x:001:=?t0i1=O: ta:403f] FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 716,362 714,450 714,450 730,468 184 1,500 300 .1, 500 0 16,000 12,000 16,395 7,956 14,200 9200 14,710 123,632 123,400 123,400 133,480 7,860 6,650 7,600 10,436 3,951 4,100 4,100 4,183 10,745 11, 600 11,100 11,845 136,430 136,560 136,550 138,969 0 (33,600) (33,600) (17,039) 1,007,120 994,850 985,100 1,044,947 1,814 4,000 2,250 2,500 8 1,000 1,000 1,000 1,822 .5,000 3,250 3,500 665 500 500 500 3,094 5,000 3,500 5,000 5,829 4,700 5,200 5,200 1,161 2,700 1,500 1,700 650 0 0 0 2,353 5,800 2,800 3,800 3,708 3,200 5,200 7,450 6,767 3,600 3,600 3,600 29,586 30,000 30,000 28,000 29,008 28,940 28,940 28,940 85 3,000 1, 500 3,000 58,272 0 0 75,000 141,178 87,440 82,740 162,190 44000 Professional Services 45,486 63,500 53,500 63,500 44020 Prof Svcs - General Legal 94,382 150,000 150,000 150,000 44021 Prof Svcs - Special Legal 12,980 35,000 20,000 35,000 44023 Prof Svcs - Sp Lgl-Code Enf 42,338 80,000 80,000 80,000 TOTAL PROF SVCS 195,186 328,500 303,500 328,500 CAPITAL OUTLAY 46220 Furniture 0 500 0 500 0 500 0 500 DEPARTMENT TOTAL 1,345,306 1,416,290 1,374,590 1,539,637 ii CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2011-2012 Organization #: 001-4010 through 001-4030 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 1,007,120 994,850 985,100 1,044,947 SUPPLIES 1,822 5,000 3,250 3,500 OPERATING EXPENDITURES 141,178 87,440 82,740 162,190 PROFESSIONAL SERVICES 195,186 328,500 303,500 328,500 CAPITAL OUTLAY 0 500 0 500 DEPARTMENT TOTAL $1,345,306 $1,416,290 $1,374,590 $1,539,637 DEPARTMENT INCLUDES:, City Council $161,962 City Attorney 265,000 City Manager/City Cleri's Office 1,112.,675 CITY OF DIAMOND BAR.1?P.ARET::::::It:.::;:.;'::::::, Operating Supplies 633 1,000 750 ESTIMATED EXPENDITURES TOTAL SUPPLIES w-VISION....:::::::::::::GitaGot.:ric.:::>;.::;::: 1,000. FY 2011-2012 1,000 OPERATING EXPENDITURES ORG;4NIXATIOi :#:::::::60:1-4u FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 500 Actual Adjusted Projected Requested PERSONNEL SERVICES 2,700 42130 Rental/Lease of Equipment 1,161 40010 Salaries 45,449 44,800 44,800 44,760 40070 City Paid Benefits 1,875 5,850 2,200 5,944 40080 Retirement 8,782 6,300 6,300 6,624 40083 Worker's Comp. Exp. 363 400 400 358 40085 Medicare 929 650 900 649 40090 Benefit Alotment 59,899 61,600 61,600 62,127 TOTAL PERSONNEL 117,297 119,600 116,200 120,462 SUPPLIES 41200 Operating Supplies 633 1,000 750 1,000 TOTAL SUPPLIES 633 1,000. 750 1,000 OPERATING EXPENDITURES 42112 Photography 665 500 500 500 42125 . Telephone 2,481 2,700 2,700 2,700 42130 Rental/Lease of Equipment 1,161 2,700 1,500 1,700 42315 Membership & Dues 100 300 300 300 42320 Publications 5W 200 200 200 42325 Meetings 3,959 1,100 1,100 1,100 42330 Travel -Conferences 13,405 18,000 18,000 16,000 42335 Travel-Miieage & Auto Allow 18,300 18,000 18,000 1 B4O00 42340 Education & Training 85 0 0 0 TOTAL OPERATING EXP. 40,636 43,500 42,300 40,500 DIVISION TOTAL 158,566 164,1DO 159,250 161,962 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 1 -12 TOTAL BUDGET $161,962 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 120,462 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,100 League, Chamber, Misc 1,100 Travel -Conferences (42330) Amount Budgeted: 16,000 League, COCA, Natl League, SCAG, 16,000 Misc Sacramento trips, etc. CITY OF DIAMOND BAR GE PA RT M. WT; CITY OF DIAMOND BAIL CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $265,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 150,000 City Attorney 950,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special litigations 25,000 City Labor Attorney 90,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 80,000 City Prosecutor, County DistAtty, Misr. 80,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 ..................... .. 5P.ARTMEN.T':::.:;Leg t31VISl:OP OPERATING EXPENDITURES 42115 Advertising FY 2009-.10 FY 2010-11 FY 2010-11 FY 2011-12 42125 Telephone Actual Adjusted Projected Requested PERSONNEL_ SERVICES 650 0 0 0 40010 Salaries 670,913 669,650 669,650 685,708 40020 Over -Time Wages 184 1,500 300 1,500 40.030 Part -Time Wages 2,808 16,000 12,000 16,395 40070 City Paid Benefits 6,081 8,350 7,000 8,766 40080 Retirement 114,850 117,100 117,100 126,856 40083 Worker's Comp. Exp. 7,497 6,250 7,200 10,078 40084 ShortfLong Term Disability 3,951 4,100 4,100 4,183 40085 Medicare 9,816 10,950 10,200 11,196 40090 Benefit Allotment 76,531 74,950 74,950 76,842 40099 Salary Savings 63,500 (33,600) (33,600) (17,039) TOTAL PROF SVCS TOTAL PERSONNEL 889,823 875,250 868,900 924,485 SUPPLIES 46220 41200 Operating Supplies 1,181 3,000 1,500 1,500 41300 Small Tools & Equipment 8 1,000. 1,000 1,000 DIVISION TOTAL TOTAL SUPPLIES 1,189 4,000. 2,500 2,500 OPERATING EXPENDITURES 42115 Advertising 3,094 5,000 3,500 5,000 42125 Telephone 3,368 2,000 2,500 2,500 42200 Equipment Maintenance 650 0 0 0 42315 Membership & Dues 2,253 5,500 2,500 3,500 42320 Publications 3,208.. 3,000 5,000 7,250 42325 Meetings 2,808 2,500 2,500 2,500 42330 Travel -Conferences 16,181 12,000 12,000 12,000 42335 Travel -Mileage & Auto Allow 10,708 10,940 10,940 10,940 42340 Education & Training 3,000 1,500 3,000 42390 Elections 58,272 0 0 75,000 TOTAL OPERATING EXP. 100,542 43,940 40,440 121,690 PROFESSIONAL SERVICES 44000 Professional Services 45,486 63,500 53,500 63,500 TOTAL PROF SVCS 45,486 63,500 53,500 63,500 CAPITAL OUTLAY 46220 Furniture 0 500 0 500 TOTAL CAPITAL OUTLAY 0 500 0 500 DIVISION TOTAL 1,037,040 987,190 965,340 1,112,675 23 CITY OF DIAMOND BAR CITY MANAGER I CLERK (001-4030) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,112,675 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 924,485 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst.. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 0.50 FT Admin Records Coordinator 0.50 FT Senior Office Specialist 1.30 FT 6.30 FT Admin Intern 1.00 PT 1.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500. Includes purchase of.additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone (42125) Amount Budgeted: 2,500 Cell phones - CM,. ACM 2,500 Membership & Dues (42315) Amount Budgeted:3,500 ICMA (3) CMIACMIATCM 3,50.0 SCAN NATOA (2) ACMICM MMASC (4) ACMIATCMIMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, 11MC, Natl Notary Assn, Natl Parliamentarians Publications (42320) . Amount Budgeted: 7,250 CA Public Sector directory, Various 750 City Attorney's Handbook.from LOCC 2,500, West Code Updates 4,000 24 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FYI 1-12 Page 2 Meetings (42325) Amount Budgeted: 2,500 Various 2,500 Travel -Conferences (42330) Amount Budgeted: 12,000 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, 1CSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Ann[ Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($5001mo) 6,000 ACM Auto Allowance ($2501mo) 3,000 City Clerk Auto Allow ($120lmo) 1,440 Education & Training (42340) Amount Budgeted: 3,000 Westbrook Training - Clerk 2,500 Misc Training 500 Elections (42390) Amount Budgeted: 75,000 Election Svcs 75,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 635500 Minute Secretary - City Council Minutes . 7,500 Lobbying Svcs - Gonsalves $3,0001mo 36,000 Municode Supplement 10,000 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 500. Misc Furniture 500 .25 CITY O \ R Department - Admin. & Support @ Finance ^ 27 CITE OF DIAMOND ESTIMATED EXPENDITURES FY 2011-2012 F2T:M:>±:N Y :::.::::A d _rri l n : up pd rt: 1].1)LISiC:N.: ary A.Q6Q:t6:4095:OR FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 967,095 929,008 929,008 936,121 40020 Over -Time Wages 8,264 11,100 11,100 9,100 40030 Part-time Wages 9,442 22,800 0 44,651 40070 City Paid Benefits 12,155 13,598 13,598 13,815 40080 Retirement 166,633 161,234 161,234 175,343 40083 Worker's Comp. Exp. 13,264 8,326 8,326 12,846 40084 Short/Long Term Disability 5,747 5,650 5,650 5,782 40085 Medicare/Social Security 14,791 13,450 13,450 13,744 40086 Post Retirement Benefits 5,594 8,820 6,020 8,820 40090 Benefit Allotment 120,285 124,850 124,850 125,541 40093 Benefit AdmJUnemployment 10,781 21,500 19,500 20,000 40095 Employee Severance 0 25,000 0 0 40099 Salary Savings 0 (39,700) (16,900) (97,257 TOTAL PERSONNEL 1,334,051 1,305,636 1,275,836 1,268,506 SUPPLIES 41200 Operating Supplies 29,394 38,200 32,700 78,875 41300 Small Tools & Equipment 3,072 3,300 3,150 1,800 41400 Promotional Supplies 15,324 16,700 13,200 16,700 TOTAL SUPPLIES 47,790 58,200 49,050 97,375 OPERATING EXPENDITURES 42100 Photocopying 12,693 12,000 12,000 12,000 42110 Printing 18,486 23,900 21,800 25,400 42112 Photography 389 1,100 1,100 1,100 42113 Engraving Svcs 927 2,000 1,000 2,000 42115 Advertising 34,505 31,600 30,600 31,600 42120 Postage 72,685 73,100 73,100 76,100 42121 MaiS[ng Services 444 500 400 500 42125 Telephone 33,582 31,800 34,100 29,800 42126 Utilties 0 30,000 .51,200 108,000 42128 Banking Charges 9,869 10,500 10,500 10,500 42129 Banking Chgs-LOC Fees 86,816 134,000 100,000 134,000 42130 Rental/Lease of Equipment 10,489 500 500 500 42140 Rental/Lease of Real Prop 613,586 663,180 623,180 646,346 42200 Equipment Maintenance 4,435 7,000 6,100 7,000 42205 Computer Maintenance 166,005 181,170 181,170 189,975 42210 Maint. of GroundslBldgs 9,219 57,608 25,000 52,258 42390 Fuel 1,997 2,000 2,200 3,500 42315 Membership & Dues 51,917 51,100 53;455 51,325 42320 Publications 2,479 2,790 2,390 2,790 42325. Meetings 14,530 14,160 13,060 14,160 42330 Travel-Conferences/Research 10,276 16,200 9,200 12,200 42335 Travel -Mileage & Auto Allow 8,397 8,720 8,020 8,720 42340 Education &Training 7,161 .8,975 5,975 8,025 42341 Employee Tuition Reimb 6,000 6,000 7,000 6,000 42345 Pre -Employment Screening 3,207 6,000 2,000 3.,960 42346 Misc Employee Benefits . 1,341 1,200 1,400 1,200 42347 Employee Recognition Pgm . 1,524 5,000 5,000 2,000 42395 Misc Expenditures 639 500 500 500 TOTAL OPERATING EXP. 1,182,340 1,382,603 1,281,950 1,441,459 PROFESSIONAL SERV[CES 29 44000 Professional Services 425,535 1,082,320 584,020 509,676 44010 Prof Svcs-Acctg&Auditing 47,926 43,000 43,000 43,000 44030 Prof Svcs-Data Processing 40,157 42,040 42,040 42,040 TOTAL PROF SVCS 513,618 1,167,360 669,060 594,716 CONTRACT SERVICES 45000 Contract Services. 44,281 41,050 41,050 117,175 TOTAL CONTRACT SVCS. 44,281 41,050 41,050 117,175 CAPITAL OUTLAY 46200 Office Equipment 505 500 0 500 46220 Furniture/Fixtures 0 523,412 843,412 843,412 46230 Computer Equip-Hardware 3,488 1,500 1,250 33,500 46235 Computer Equip-Software 40,439 0 0 1,000 46240 Communications Equip 0 0 0 0 46250 Misc Equipment 48,121 21,000 0 1,000 46305 Real Estate Acquisition 0 9,917,000 9,887,685 0 46310 Bldg Improvements-Civic Ctr 0 1,176,920 0 2,859,000 47235 Contr Library Improvements 0 0 0 0 92,553 11,640,332 10,732,347 3,738,412 DEPARTMENT TOTAL $3,214,633 $15,595,181 $14,049,293 $7,257,643 Info Systems Human Resources 14.2% 26% Finance 5.7% 6enerai Govt 16.0% Economic Development rmation Y. Civic Center 55.7% Total Department Expenditures - $7,257,fi43 31 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $1,334,051 $1,305,636 $1,275,836 $1,258,506 SUPPLIES 47,790 58,200 49,050 97,375 OPERATING EXPENDITURES 1,182,340 1,382,603 1,281,950 1,441,459 PROFESSIONAL SERVICES 513,618 1,167,360 669,060 594,716 CONTRACT SERVICES 44,281 41,050 41,050 117,175 CAPITAL OUTLAY 92,553 11,640,332 10,732,347 3,738,412 DEPARTMENT TOTAL $3,214,633 15,595,181 $14,049,293 $7,257,643 DEPARTMENT INCLUDES: Finance $413,097 Human Resources 189,346 Information Systems 740,708 General Government 1,160,066 Civic Center 4,039,243 Public Information 516,514 Economic Development 198,669 Info Systems Human Resources 14.2% 26% Finance 5.7% 6enerai Govt 16.0% Economic Development rmation Y. Civic Center 55.7% Total Department Expenditures - $7,257,fi43 31 ......................... ......... CITY OF DIAMOND DAR P . A ESTIMATED EXPENDITURES i31ViS'ibl: Finance aia:n[:#a:- FY 2011-2012 32 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES T 40010 Salaries 280,131 248.858 248,858 275,832 40020 Over -Time Wages 555 2,000 2,000 1,000 40030 Part Time Wages 22,800 11,678 40070 City Paid Benefits 3,234 3,898 3,898 4,339 40080 Retirement 48,406 42,134 42,134 53,189 40083 Worker's Comp. Exp. 2,234 1,926 1,926 2,300 40084 Short/Long Term Disability 1,573 1,500 1,500 1,754 40085 Medicare. 4,075 3,500 3,500 4,169 40090 Benefit Allotment 35,728 37,200 37,200 41,823 40099 Salary Savings (39,700) (16,900) (97,257) TOTAL PERSONNEL 376,036 324,116 324,116 298,827 SUPPLIES 41200 Operating Supplies 1,409 1,700 1,700 1,700 41300 Small Tools & Equipment 245 300 300 300 TOTAL SUPPLIES 1,654 2,000 2,000 2,000 OPERATING EXPENDITURES 42110 Printing 786 1,500 1,500 1,500 42125 Telephone 519 520 .520 520 42315 Membership & Dues 705 850 850 850 42320 Publications 73 200 200 200 42325 Meetings 200 200 200 42330 Travel -Conferences 3,416 6,000 1,000 3,000 42335 Travel -Mileage & Auto Allow 3,117 3,200 2,500 3,200 42340 Education & Training 598 1,500 1,500 1,500 TOTAL OPERATING EXP, 9,214 13,970 8,270 10,970 PROFESSIONAL SERVICES 44000 Professional Services i 1,280 .39,120 39,120 78,300 44010 Prof Svcs-Acctg & Auditing 27,465 ' 23,000 23,000 23,000 TOTAL PROF SVCS 28,745 62,120 62,120 101,300 DIVISION TOTAL 415,649 402,206 396,506 413,097 32 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET $413,097 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 298,827 Full Time Finance Director Senior Accountant Accounting Technician 2.95 FT Part Time - Benefitted Senior Office Specialist - 20 hr/wk 5 BFT .5 BPT Salary Savings - Sr Ofc Specialist Vacancy SUPPLIES 0.85 FT 0.90 FT 1.20 FT operating Supplies (41200) Amount Budgeted: 1,700 . Miscellaneous Office Supplies 1,700 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 200 Printing of Budget 700 Printing of Checks & Forms 600 Telephone (42125) Cell Phone Allow - Fin Director Amount Budgeted: 520 520 Membership & Dues (42315) Amount Budgeted: 850 GFOA 650 CSMFO 200 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, . 100 GASB Wo 100 Meetings (42325) Amount Budgeted. 200 Mise - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 3,000 GFOA - Location TBD 2,000 CSMFO 500 Pentamation 500 Travel -Mileage &. Auto Allow (42335) Amount Budgeted: 3,200 Mise 200 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 1,500 PERS Update, FLSA Updates, GASB Trng 1,500 33 34 CITY DIAMOND �:��4kf ��i� r Ad�rii .� :.u.�orr . ; ESTIMATED EXPENDITURES D.IVIS:iON:;`::::_::;<:;>:: � urriar :R'�s4 �rces: FY 2011-2012RA;%1A71f�:#:;: PERSONNEL SERVICES 40010 Salaries 40020 Over Time Wages 40030 Part -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40093 Benefits Administration 40095 Employee Severance 859 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 99,030 92,100 92,100 94,403 136 100 100 100 9,442 2,500 1,500 2,500 1,846 1,400 1,400 1,449 17,122 16,150 16,150 17,465 962 750 750 859 590 550 550 576 2,142 1.350 1,360 1,369 11,541 12,450 12,450 12,735 1,651 1,500 1,500 20,000 1,500 25,000 42335 Travel-Miieage/Auto Allow 144,462 161,350 126.350 148,956 411 1,000 500 1,000 857 11500 1,000 1,500 1,268 ,2,500 1,500 2,500 42110 Printing 400 300 400 42115 Advertising 804 2,500 1,500 2,500 42125 . Telephone 360 360 350 360 42315 Membership & [Dues 3,846 4,200 4,200 4,200 42320 Publications 1,038 850 450 850 42325 Meetings 5B9 1,700 600 1,700 42330 Travel -Conferences 3,500 1,500 2,500 42335 Travel-Miieage/Auto Allow 720 720 720 720 42340 Education & Training 473 3,500 500: 3,500 42341 Employee Tuition Reimb 6,000 6,000 7,000 6,000 42345 Pre -Employment Screening 3,207 6,000 2,000 3,960 42346 Misc Employee Benefits 1,341 1,200 1,400 1,200 42347 Employee Recognition Prgm. 1,524 5,000 5,000 2,000 TOTAL OPERATING EXP. 19,902 35,930 25,530 29,890 PROFESSIONAL SERVICES 44000 Professional Services B,135 16,500 7,000 8,000 TOTAL PROF SVCS 8,135 16,500 7,000 8,000 DIVISION TOTAL 173,767 206,280 160,380 189,346 35 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION EY11-12 TOTAL BUDGET $189,346 PERSONNEL_ SERVICES Personnel (40010-40095) Amount Budgeted: 148,956 Full Time Asst. City Manager 0.05 FT Human Resources Manager -112 Time 0.50 FT Admin Records Coordinator 0.50 FT 1.05 FT SUPPLIES Operating Supplies (41 200) Amount Budgeted: .1,000 Miscelianeous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules & Regulations 400 36 Advertising (42115) Amount Budgeted: 2,500 Employment Advertising 2,500 Telephone (42125) Amount Budgeted: 360 Cell Phone - HR Mgr ($30/mo) 360 Membership & Dues (42315) Amount Budgeted: 4,200 LCW - ERC (City Membership) 3,400 SCPMA 150 PELRAG 200 NPEI_RA 200 SCPLRC (Agency membership) 100 IPMA-HR 150 Publications (42320) Amount Budgeted. 850 Sits & Pieces on Leadership 50 JJ Keller & Associates (Labor Law Posters) 200 - Top Health Wellness Publications 500 Meetings (42325) Amount Budgeted:. 1,700 Quarterly Employee Training Meetings 1,000 Interview Panels 700 36 CITY OF DIAMOND BAF . HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY11-12 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 500 CalPERS Annual Conference 500 Travel-MileagelAuto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($80/mo) 720 Education & Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer ServicelFront Counter Training, FLSA Training, Workplace Violence 3,500 Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) Estimated Participation: 4 Employees 6,000 Pre-employment Screening (42345) Amount Budgeted: 3,960 Live Scan (Fingerprinting) 1,500 Fingerprinting for Contract Class Instructors 960 Pre -Employment Physicals 1,500 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,200 Section 125 Benefits - Admin Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 2,000 Employee Appreciation Event/Recognition Program 2,000 PROFESSIONAL SERVICES Professional Services (44000). Amount Budgeted: 8,000 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 1,000 Background Investigations 1,000 Temp Clerical Svcs - various departments 5,000 37 CITY OF DIAMOND BAR >✓p r,:.:.:_:aa ;::&::suP�O; ESTIMATED EXPENDITURES I 1 S:IDN:::::::::::::::....r.�oaystems:::: FY 2011-2012 oR:t�i[alai;# `o.o--a::_::: CAPITAL OUTLAY 46220 Office Equipment-Furhiture 505 46230 Computer Equip -Hardware 3,488 46235 Computer Equip -Software 40,439 46250 Misc Equipment 48,121 92,553 DIVISION TOTAL 820,219 38 500 1,500 0 500 2,500 746,485 0. . 500 FY 2009-10 FY 2010-11 FY 2090-11 FY 2011-12 0 500 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 307,009. 304,300 304,300 295,351 40020 Over -Time Wages 1,675 3,000 3,000 2,000 40070 City Paid Benefits 2,863 3,750 3,750 3,708 40080 Retirement 52,393 53,250 53,250 54,640 40083 Worker's Comp. Exp. 4,486 2,800 2,800 4,348 40084 Short/Long Term Disability 1,812 1,850 1,850 1,802 40085 Medicare 4,432 4,450 4,450 4,283 40090 Benefit Allotment 33,070 33,900 33,900 32,886 TOTAL PERSONNEL 407,740 407,300 407,300 399,018 SUPPLIES 41200 Operating Supplies 5,530 13,000 13,000 13,000 41300 Small Tools & Equipment 2,513 2,500 2,500 1,000 TOTAL SUPPLIES 8,043 15,500 15,500 14,000 OPERATING EXPENDITURES 42125 Telephone 5,360 5,400 3,400 3,400 42205 Computer Maintenance 166,005 1.81,170 181,170 189,975 42210 Maint of Grounds/B.ldgs 1,922 2,000 2,000 0 42315 Membership & Dues 1,656 1,600 1,605 1,650 42320 Publications 359 390 390 390 42325 Meetings 733 1,260 1,260 1,260 42330 Travel -Conferences 3,721 4,200 4,200 4,200 42335 Travel -Mileage & Auto Ailow 3,000 3,200 3,200 3,200 42340 Education &Training 4,620 2,475 2,475 2,525 TOTAL OPERATING EXP. 187,576 201,695 199,700 206,600. . PROFESSIONAL SERVICES 44000 Professional Services 51,869 49,900 49,900 47,000 44030 Prof Svcs -Data Processing 40,157 42,040 42,040 42,040 TOTAL PROF SVCS 92,026 91,940 91,940, 89,040. CONTRACT SERVICES 45000 Contract Services 32,281 27,550 27,550 28,550 TOTAL CONTRACT SVCS 32,281 27,550 27,550 28,550 CAPITAL OUTLAY 46220 Office Equipment-Furhiture 505 46230 Computer Equip -Hardware 3,488 46235 Computer Equip -Software 40,439 46250 Misc Equipment 48,121 92,553 DIVISION TOTAL 820,219 38 500 1,500 0 500 2,500 746,485 0. . 500 1,250 . 1,500 0 1,000 0 500 1,250 3,500 743,240 740,708 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4076) BUDGET DISCUSSION FY 11-12 - TOTAL BUDGET 740,708 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 399,018 Full Time: Info Systems Director 0.85 FT Network/Systems Administrator 0.95 FT IS Support Technician 0.90 FT 2.70 FT SUPPLIES Supplies (41200) Amount Budgeted: 13,000 Office Supplies 1,000 Toner for Printers 11,000 SDLT Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Departmental Cable/Netwcrk Tools 250 Water Monitoring for around AC units & Fire Suppression 250 Spare Computer Parts 500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 3,400 Wireless cards (Remote Access & Support) (2) 1,360 Telephone System Support (Programming) 1,000 Cell Telephone reimbursement (2) 1,040 Line Adds/Moves/Changes (Physical changes) 0 Computer Maintenance (42205) Amount Budgeted: 189,975 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) Finance - Pentamatien - PLUS and GRS Transcore (Traffic Signal Software - PW - in 113 Budget) Document Imaging - Fortis (CM) Recreation -Vermont Systems RecTrac Scala (DBTV3, Kiosk) Pagemaker, Illustrator, Photoshop, etc. Micro -paver, Mr. Sid, Time Tracker City Clerk- FastTrack (ggone software) E -Government Verisigh SSL cents (renewal 3 sites x2 domains) eEye (Secure IIS) (3 Sites) Domain Name Registration (WWUV dorriains - 4) Domain Name Registration (.Gov Domain) Domain Names (DBC - New) Parcel Quest WebTrends 24,500 28,500 0 7,000 5,000 3,500 1,500 600 500 6,aoo 1,000 200 125 200 1,100 700 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 11-12 Page 2 DataQuick 2,700 G[S Maintenance (ESRI - 40% in Fund 113) 6,600 Telephone. MicroTei Software 750 MicroCall Software 600 Message on Hold Recordings 850 Network/Utilities Microsoft Annual Enterprise Software Agreement 21,500 Track[T (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFI Languard 450 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 6,900 Diskeeper Maintenance (Servers) 1,900 Orion Solarwinds Engineer (1 yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Anti -Virus (e-mail) 2,50b Barracuda -Annual Software Maint 2,000 Symantec Recovery Server (25 Servers) 4,200 Gov1S (Contract Mgmt Software) 3,000 Retina. -Annual Maint. 2,500 M86- Web Management & Reporting (SW) 2,800 M86 -Web Marshal 2,500 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment (part in 118) 17,000 F5 - VPN 2,500 F5 - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 850 M86 R3000 - HW (2) 900 HP Server Extended Support (Servers) 2,200 Hewlett Packard IP Console (2) 900 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 0 Server Room Sprinkler/GAS annual maint. 0 Server Room A1C Preventive Maintenance (2 units) .0 Membership and Dues (42315) Amount Budgeted: 1,650 MISAC (AGM; Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 200. Computer Security Institute 180, ASIS (Information Security) 120. I SACA 150 PMI (Management) 110 Publications (42320) Amount Budgeted: 390 Windows.[T Pro/Outlook/Exchange 195 Windows IT Security Newsletter 995 40 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 11-12 Page 3 Meetings (42325) Amount Budgeted: C'ty Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 ravel -Conferences (4233D) Amount Budgeted: M1SAC Annual Conference (1) 1,350 RSA Security Conference (1) 1,250 GTC West (1) 600 SSRI -Users conference (1) 1,000 1,260 4,200 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,525 On -Line Microsoft Training (HALO Annual Subscription) 525 Wicrosoft/Prometric Education/Exam Vouchers 1,260 Cisco Phone/Network Training (Expected to be included in Phone/Network Purchase) 0 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 47,000 Microsoft Support 2,500 CityView Consulting (Go -Live) 9,000 GIS Consulting (Comdyn) 27,000 Network Engineering & Security Consulting (ComDyn) 8,500 Prof Svcs - Data Processing (44030) Amount Budgeted: 42,040 T-1 Lines(@ $995/mo); 11,940 Redundant Data Line through Time Warner 4,800 Gov Partners Hosting 11,500 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 12,000 CONTRACT SERVICES' Contract Services (45000) Amount Budgeted: 28,550 Service Contract - Printers PM Service (City Wide) B4O00 123Stat (Webtrac monitoring) 250 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,500 ESRI - Online GIS Data Services 600 Phone System HW Support & Maint 8.200 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted; 500 Misc Furniture (Cabinets, shelves, etc.) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,500 Health or Safety Ergonomic Devices 1 500 Computer Equipment -Hardware (46235) Amount Budgeted: 1,000 Misc Software. 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 41 Misc Equipment CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 11-12 500 CITY OF I ESTIMATED EXPENDITURES FY 2011-2012 Admin........... FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40086 Post Retirement Benefits 5,594. 8,820 6,020 8,820 40093 Benefits Adm/Unemploymt 9,130 20,000 18,000 TOTAL PERSONNEL 14,724 28,820 24,020, 8,820 SUPPLIES 41200 Operating Supplies 18,833 20,000 15,000 20,000 41300 Small Tocls & Equipment 314 500 350 500 41400 Promotional Supplies 3,299 4,000 1,000 4,000 TOTAL SUPPLIES 22,246 24,500 16,350 24,500 OPERATING EXPENDITURES 42100 Photocopying 12,693 12,000 12,000 12,000 42110 Printing 5,512 7,500 5,500 7,500 42113 Engraving Svcs 927 2,000 1,000 2,000 42115 Advertising 450 42120 Postage 29,625 28,000 28,000 28,000 42121 Mailing Services 444 500 400 500 42125 Telephone 26,823 25,000 28,000 25,000 42128 Banking Charges 9,889 10,500 10,500 10,500 42129 Banking Chgs-Bond Fees 86,816 134,000 201,740 134,000 42130 Rental/Lease of Equipment 10,489 500 500 500 42140 Rental/Lease of Real Prop 613,586 663,180 623,180 646,346 42200 Equipment Maintenance 4,435 7,000 6,000 7,000 42210 Maint, of Grounds/Bldgs 7,297 4,200 5,000 4,200 42310 Fuel 1,997 2,000 2,200 3,500 42315. Membership & Dues 44,525 42,550 45,000 42,550 42320 Publications 1,009 1,350 1,350 1,350 42325 Meetings 13,20B 11,000 11,000 11,000 42330 Travel -Conferences 0 0 42395 Misc Expenditures (639) 500 500 500 TOTAL OPERATING EXP. 869,086 951,780 981,870 936,446 PROFESSIONAL SERVICES 44000 Professional Services 215,940 182,459 200,000 169,800 44010 Prof Svcs-Acctg & Auditing 20,461 20,000 20,000 20,000 TOTAL PROF SVCS 236,401 202,459 220,000 189,800 CAPITAL OUTLAY 46240 Communications Equip 46250 Misc Equipment 46305 Real Estate Acquistion . 47235 Contr Library Improvements DIVISION TOTAL 500 0 500 1,142,457 1,208,059 43 500 0 500 1,242,240 1,160, 066 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,160,066 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 8,820 Health Benefit - Retiree Medical ($1051Mo-7 Retirees) 8,820 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 8,000 Copy Paper 8,000 Kitchen 4,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc 500 Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) . Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery,. envelopes, 7,500 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,0.00 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,000 City-wide postage charges including Fed -Ex 28,000 Mailing Services (42121) Amount Budgeted: 50.0 Special City wide mailings 500 Telephone (42125} Amount Budgeted: 25,000 City Hall Phones 25,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Fees 10,500 Banking Charges- LOC Fees (42129) Amount Budgeted: 134,000 $250 per Transaction -2./mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 108,000 Amount Budgeted: 500 Rental/Lease of Equipment (42130) Water/Coffee Equipment 500 44 CITY OF DIAMOND DAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY11-12 Page 2 Rental/Lease of Real Prop (42140) Amount Budgeted: 646,346 Storage Unit Rents 16,000 AQMD City Hall Lease ($23,749,321mo. for 6 mos.) 142,496 Interim AQMD Facilities Lease ($500Imo. for 6 mos.) 3,000 Long -Term AQMD Facilities Lease ($2,000Imo. for 6 mos.) 12,000 DB Center Lease. (Principal) Payments 290,000 DB Center Lease (Interest) Payments 182,850 Equipment Maintenance (42200) Amount Budgeted: 7,000 Pool Cars 2,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 4,200 Live Plants (Annual Cost) 3,000 Library Outdoor Planters - ($1001mo) 1,200 Fuel (42310) Amount Budgeted: 3,500 Pool Vehicles 3,500 Membership & Dues (42315) Amount Budgeted: 42,550 League of California Cities 15,500 LCCA 3,650 - SGVCOG 5,000 NLC 4,500 SLAG 4.900 Four Corners Trans Coalition** 5,000 WCCA 2,000 Misc . 2,000 NO1e!3GVC0G total dues are $23,153 (GF -$5,000, AQMD - $7,003, Prop C-$11,150) Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 11,000 Supplies for City council meetings, task force mtgs 5,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 1,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500 Misc 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 169,800 Property Tax Admin - LA County 135;000 AV Svcs - City Council Meetings 5,000 Bank Courier Services 4,800 Misc 25,000 Prof SVGs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax Auditing Svcs. 20,000 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 500 45 Misc CITY OF DIAMOND BAR GENERA. GOVERNMENT (001-4090) BUDGET DISCUSSION FY11-12 500 46 CITY OF DIAMONDDEPART I......::,::ad ,gin_ ..... t::: ESTIMATED EXPENDITURES i3I1.VIS1bN::::::::...:.:.:.:.::..'GiuG:e�rter.:;:,:;::?:;< EY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Rested PERSONNEL SERVICES 0. 0 0 40010 Salaries 0 0 0 40020 Over -Time Wages 0 0 0 40030 Part -Time Salaries 0 0 0 32,973 40070 City Paid Benefits 0 ,0 0 40080 Retirement 0 0 0 40083 Worker's Comp. Exp. 0 0 0 40084 Short/Long Term Disability 0 0 0 40085 Medicare 0 0 0 40090 Benefit Allotment 0 0 0 TOTAL PERSONNEL 0 0 0 32,973 SUPPLIES 41200 Operating Supplies 0 0 0 40,675 TOTAL SUPPLIES 0 0 0 40,675 OPERATING EXPENDITURES 42125 Telephone 0 0 1,300 42126 Utilities 0 30,000 51,200 108,000 42210 Maint. of Grounds/Bldgs 0 51,408 18,000 48,058 TOTAL OPERATING EXP. 0 81,408 69,200 156,058 PROFESSIONAL SERVICES 44000 Professional Services 0 602,515 150,000 0 TOTAL PROF SVCS 0 602,515 150,000 0 CONTRACT SERVICES 45000 Contract Services 0 125,000 2,000 25,000 45010 CS -Security 0 0 0 0 45300 CS -Community Svcs 0 0 0 50,125 TOTAL CONTRACT SVCS. 0 0 0 75,125 CAPITAL OUTLAY 46220 Furniture/Fixtures[Tele 0 523,412 843,412 46230 Computer Equip -Hardware 0 20,000 32,000 46305 Real Estate Acquistion 0 9,917,000 9,887,685 0 Building Improvements 0 1,176,920 2,859,000 .46310 0 11,537,332 9,887,685 3,734,412 DIVISION TOTAL 4,039,243 0 12,321,255 10,106,885 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY11 -12 TOTAL BUDGET $4,039,243 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 32,973 Full Time Parks and Maintenance Supeintendent .10 FT Parks and Maintenance Supervisor .20 FT Parks & Maint InsplTech .10 FT .40 FT Part Time 32,973 6 months only for each PT hr total Facility Attendant 1 (364 hrs) (Step D) 2.00 PT Facility Attendant 11 (364 hrs) (Step D) 1.00 PT Maintenance Worker 1 (1,170 hrs) (Step D) 3.00 PT Maintenance Worker 11 (390 hrs) (Step D) 1.00 PT 7.00 PT OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 40,675 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,060 Restroom Supplies -- 6 months 5,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags — one replacement this FY 875 Cleaning Supplies 2,000 Utilities (42126) Amount Budgeted: 108,000 Elect/Gas/Water ($9,000/mo.) 108,000 Maint. Grounds/Bldgs (42210) Amount Budgeted: 46,058 Gateway Carp Association Fees ($1,7841mo.) 21,408 Elevator Repairs 10,000 Electrical Services (Lighting) 4,000 l3ui1ding Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 . Doors, Locks and Keys Service 500 Roofing Services 1,800 Backflow Repairs 400 . Carpet Cleaning -- Quarterly -- one time this FY 1,250 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 Architectura.11Design Services CONTRACT SERVICES CSS -Security (45010) Amount Budgeted: 0 Contract Security 0. 48 CITY OF DIAMOND] BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION IWAIMPA CS -Community Svcs (45300) Amount Budgeted: 50,125 Building Maintenance Contract (Janitorial Service - 6 days/wk) 22,200 Second Floor -6 months @$1,900/mo 11,400 First Floor -- 6 months @ $1,800/mo 10,800 Pest Control Contract -- 6 months 1,155 Landscape Maintenance Contract (Emerald Landscape Service) 15,000 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Johnson (Computer Control Service) -- 3,500 Elevator Monthly Inspections/Service -- 6 months 2,010 Backflow Inspections 120 Parking Lot Lights Monthly Maintenance 1,440 Indoor Plant Maintenance Contract — 6 months 1,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 25,000 Relocation Services/Movers 25,000 TW Line Relocation CAPITAL. OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 843,412 Furniture, Fixtures, & Equipment 693,412 New telephone system 150,000 Computer Equip - Hardware (46230) Amount Budgeted: 32,000 Computer Hardware. (Computer Training Rm) 32,000 Based on 16 Computer Work Stations. Real Estate Acquisition (45305) Amount Budgeted: 0 Building Improvements (46310) Amount Budgeted: 2,859,000 Construction/Tenant Improvements 2,859,000 IT Lines/Server Room Relocation ADA Improvements (Funded by CDBG) • CITY OF DIAMOND BARP:aRNiiivra{in�niert. ESTIMATED EXPENDITURES FY 2011-2012a',Iv,:#::.:.:;:,:::t=09;:;:,:;:::; FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 21,8,526 219,650 219,650 204,831 40020 Overtime Wages 5,866 6,000 6,000 6,000 40030 Part Time - Wages 40070 City Paid Benefits 3,588 3,800 3,800 3,545 40080 Retirement 37,689 3B,450 38,450 37,894 40083 Worker's Comp. Exp. 4,404 2,200 2,200 4,097 40084 ShortfLong Term Disability 1,293 1,350 1,350 1,249 40085 Medicare 3,249 3,200 3,200 2,970 40090 Benefit Allotment 34,380 35,300 35,300 31,983 TOTAL PERSONNEL 308,995 309,950 309,950 292,569 SUPPLIES 41200 Operating Supplies 3,411 2,500 2,500 2,500 41400 Promot'onal Supplies 11,168. 11,200 11,200 11,200 TOTAL SUPPLIES 14,579 13,700 13,700 13,700 OPERATING EXPENDITURES 42110 Printing 12,069 14,500 14,500 16,000 42112 Photography 389 1,100 1,100 1,100 42115 Advertising 33,251 29,100 29,100 29,100 42120 Postage 43,060 45,100 45,100 48,100 42125 Telephone. 520 520 520 520 42315' Membership & Dues 1,035 1,400 1,400 1,575 42320 Publications 0 0 0 0 42330 Travel -Conferences 3,139 2,500 2,500 2,500 42335 Travel -Mileage & Auto Allow 1,560 1,600 1,600 1,600 42340 Education & Training 1,270 1,500 1,500 500 TOTAL OPERATING EXP. 96,293 97,320 97,320 100,995 .PROFESSIONAL SERVICES 44000 Professional Services 108,928 93,000 93,000 107,750 108,928 93,000 93,000 107,750 CONTRACT SERVICES 45000 Contract Services 0 1,500 1,500 1,500 TOTAL CONTRACT SVCS, 0 1,500 1,500 1,500 CAPITAL_ OUTLAY 46250 Misc Equipment 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 DIVISION TOTAL 528,795--__ 515,470 515,470 516,514 50 CITY OF DIAMOND BAF PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET $516,514 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 292,569 Public Information Manager 0.95 FT Public Information Coordinator 0.65 FT Pub Information Specialist 0.85 FT Total 2.65 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Promotional Supplies. (41400) Amount Budgeted: 91,200 Promotional items - City & community events 9,000 Employee shirts 2,200 OPERATING EXPENDITURES Speciality production prints Printing (42110) Amount Budgeted: 16,000 General Printing 7.500 Special Projects (SotC, History, CH move,new email, DBapp) 8,500 Photography Services (42112) Amount Budgeted: 1,100 Special Events & City Misc. 500 Stock Photography (rec guide, misc. projects) 250 Speciality production prints 350 Advertising (42115) Amount Budgeted: 29,100 Local print publications 5,000 Online Advertising 4,100 Diamond Bar Center 20,000 Postage (42120) Amount Budgeted: 48,100 City News & Recreation Guide (12) 40,000 Business Reply Mail Account 1,500 . Annual Permit Fees (BRM & Bulk) 600 Miscellaneous Mailing (2) 6,000 Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,575 CAPIO Membership (3) 600 3CMA Membership (3) 900 SCANATOA (1) 75 Travel -Conferences (42330) Amount Budgeted: 2,500 3CMA & CAPIO Annual Conferences 2,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 . Auto Allow - Pub Info Mgr ($1201mo) 1,450 Meeting & training attendance 150 51 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 11-12 Page 2 Education and Training (42340) 500 Amount Budgeted: 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 107,750 City News Production 38,000 Community Recreation Guide 45,500. Graphic Design Services 4,500 Video Production Svc 4,000 Translation Services 750 State of the City event 5,000 Update promo materials for DBC 10,000 CONTRACT SERVICES CITY OF DIAMOND BAR ESTIMATED EXPEN©ITURES.IV........:... ,::;:.....,:fjev {o irseif: FY 2011-2012R_;4i�fizaTEor:_#:;:::::;:.ao:=4ass;:::;:: OPERATING EXPENDITURES 41200 Operating Supplies FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 119 Actual Adjusted Projected Requested PERSONNEL SERVICES 400 500 42330 Travel-Conferences/Research 40010 Salaries 62,399 64,100 64,100 65,704 40020 Over Time Wages 32 40070 City Paid Benefits 624 750 750 774 40080 Retirement 11,023 11,250 11,250 12,155 40083 Worker's Comp. Exp. 1,178 650 650 1,242 40084 Short/Long Term Disability 379 400 400 401 40085 Medicare 893 950 950 953 40090 Benefit Allotment 5,566 6,000 6,000 6,114 TOTAL PERSONNEL. 82,094 84,100 84,100 87,343 OPERATING EXPENDITURES 41200 Operating Supplies 100 42110 Printing 119 42315 Membership & Dues 150 500' 400 500 42330 Travel-Conferences/Research TOTAL OPERATING EXP. 269 500 500 500 PROFESSIONAL SERVICES 44000 Professional Services 39,383 98,826 45,000 98,826 TOTAL PROF SVGS 39,383 98,826 45,000 98,826 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 133,7.46 195,426 141,600 198,659 53 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $198,669 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 87,343 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Sr. Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 98,826 - Property Appraisals - 98,826 Economic Development Consultants (Real Estate Advisors, Financial) Economic Development - Specific Plans for K -mart area, Market World area, Farmer Honda Site Marketing material CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12000 r CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2011-2012 L]ErMIRgMENV': PROFESSIONAL SERVICES 44000 Professional Services TOTAL. PROF SVCS CONTRACT SERVICES 45401 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Contract Svcs -Animal Cntrl 45404 Actual Adjusted Projected Requested SUPPLIES 45410 CS -Crossing Guard Svcs 107,500 TOTAL CONTRACT SVCS. 123,780 41200 Operating Supplies 7,107 8,500 6,750 4,250 41300 Small Tools & Equipment 482 16,750 500 10,500 8,000 TOTAL SUPPLIES 7,589 25,250 7,250 14,750 OPERATING EXPENDITURES 5,684,080 5,489,780 5,843,584 42125 Telephone 1,610 5,690 3,000 5,690 42126 Utilities 114 4,100 7,000 6,500 42130 RentaWLease - Equipment 945 1,500 1,000 1,500 42140 Rental/Lease - Real Prop 100 150 100 150 42200 Equipment Maintenance 0 1,500 1,000 2,000 42315 Membership & Dues 3,021 3,200 3,200 3,200 42325 Meetings 4,541 9,000 6,000 6,000 42340 Education &Training 0 1,000 250 1,000 TOTAL OPERATING EXP. 10,331 26,140 21,550 26,040 PROFESSIONAL SERVICES 44000 Professional Services TOTAL. PROF SVCS CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff (Special Evts 45403 Contract Svcs -Animal Cntrl 45404 Contract Services -Fire Dept 45405 CS -Parking Citation Admin 45406 CS - Wild Animal Cntrl 45410 CS -Crossing Guard Svcs 107,500 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Misc Equipment DEPARTMENT TOTAL 38,710 39,000 39,000 40,000 38,710 39,000 39,000 40,000 5,074,747 5,294,300 5,100,000 5,447,689 116,932 107,500 107,500 107,500 120,000 123,780 123,780 126,645 7,359 7,500 7,500 7,500 10,870 13,000 13,000 13,000 6,716 8,000 8,000 8,000 117,694 130,000 130,000 133,250 5,454,318 5,684,080 5,489,780 5,843,584 5, 510, 948 57 5,778,470 5,557,580 5,924,374 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2011-2012 Organization #: 001-4411 through 001-4440 DEPARTMENT INCLUDES: Law Enforcement FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 7,500 Actual Adjusted Projected Requested SUPPLIES 7,589 25,250 7,250 14,750 OPERATING EXPENDITURES 10,331 26,140 21,550 26,040 PROFESSIONAL SERVICES 38,710 39,000 39,000 40,000 CONTRACT SERVICES 5,454,318 5,684,080 5,489,780 5,843,584 CAPITAL OUTLAY 0 4,000 0 0 DEPARTMENIT TOTAL $5,510,948 $5,778,470 $5,557,580 $5,924,374 DEPARTMENT INCLUDES: Law Enforcement $5,705,439 Volunteer Patrol 7,750 Fire Protection 7,500 Animal Control 134,645 Emergency Preparedness 69,040 PUBLIC SAFETY Animal Control 2.3% Fire Protech Emergency Prep 0 1°/ 1.2% Vol Patrol Law Enforcement Total Department Expenditures $5,924,374 M CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 PI P,AR�NfE�VT;.::: Public:5�fety:; 6Ri3: Wit-Ktl6f4:.. .....00:1=4....':. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 62 500 250 250 41300 Small Tools & Equipment 482 500 500 750 TOTAL SUPPLIES 544 1,000 750 1,000 OPERATING EXPENDITURES 42125 Telephone 531 500 500 600 42200 Equipment Maintenance 1,000 1,000 1,500 42325 Meetings 388 2,500 1,500 1,000 42330 Travel-Conference/Research 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 919 4,000 3,000 3,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,074,747 5,294,300 5,100,000 5,447,689 45402 CS-Sheriff/Special Evts 116,932 107,500 107,500 107,500 45405 CS -Parking Citation Admin 10,870 13,000 13,000 13,000 45410 CS -Crossing Guard Svcs 117,694 130,000 130,000 133,250 TOTAL CONTRACT SVCS. 5,320,243 5,544,800 5,350,500 5,701,439 DIVISION TOTAL 5,321,706 5,549,800 5,354,250 5,705,439 59 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $5,705,439 SUPPLIES Operating Supplies (41200) Amount Budgeted: 250 FingerPrintingProgram Supplies 250 Small Tools �ment (41300) Amount Budgeted: 750 750 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 500 Equipment Maintenance (42200) Amount Budgeted: 1,500 Radar Equipment, Wsc 1,500 Meetings (42325) Amount Budgeted: 1,000 1,000 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,447,689 SHERIFF'S CONTRACT BREAKDOWN Tvpe of Service FY 10-11 Contr Law Enf Units One -Man 56 -hour 10 One -Man 40 Hour (DUl Patrol) 1 One -Man No Relief (Community Relations) 1 One -Man No Relief 1 Motorcycle 40 -hour 3 Community Service Assistant w/vehicle 1 Community Service Assistant wo/vehicle 1 Motorcycle Supervision -Sergeant 1 Law Enforcement Technician 1 Narcotics Deputy (STAR). 1 Costs above include estimated 3% contract increase in FY11-12 Special Investigations As Requested Helicopter Patrol 4 hours per mo DB Fingerprint Program CS -Sheriff [Special Evts (45402) Amount Budgeted: Special School Patrol Calvary Chapel FY 10-11 FY 11-12. 3,394 ,897 .::3-,486 617 242,278 249,044 220,253 226;404 220,253 226,404' 686,040 706,424 54,857 56,618 50,089 56,618 208,029 21.3;819 84,006 84,4�1: 107,598 j 112;820 5,265,300 5,418;689' 4,000 25,000 107,500 12,000 95,500 CS -Parking Citation Admin (45405) Amount Budgeted: 13,000 13, 000 CS -Crossing Guard Svcs (45410)Amount Budgeted: 133,250 17 crossing guard locations 133,250 6 CITY OF DIAMONDP:.EFAF2T1VlENT;: F.upli .;Safety..:. ESTIMATED EXPENDITURES t lil(S1flN ::: eer..........:; O FY 2011-2012 RGP 1.[TZ. ft.ff:#:::: 61 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 929 2,500 1,000 2,500 41300 Small Tools & Equipment 250 0 250 TOTAL SUPPLIES 929 2,750 1,000 2,750 OPERATING EXPENDITURES 42325 Meetings 4,153 6,500 4,500 5,000 TOTAL OPERATING EXP. 4,153 6,500 4,500 5,000 DIVISION TOTAL 5,082 9,250 5500 7,750 61 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $7,750. SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (49300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 5,000 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner 3,500 Neighborhood Watch Picnic 500 62 CITY OF DIAMOND BAR ESTIMATED EXPENDITURESi,re F?rtiteefinp,:?::>:-:: FY 2011-2012..... FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 TOTAL CONTRACT. SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment 4,000 0 0 4,000 0 0 DIVISION TOTAL 7,359 11,500 7,500 7,500 63 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $7,500 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wldlands Fire contract 7,500 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 0 0 CITY OF DIAMOND BAILaf��y ESTIMATED EXPENDITURES DIVISI4i�t:_:::::;:As�im,af:Can�ro:F:,:.:::::: FY 2011-2012 dRGANfiZAti:#:::::::::::00:1: 443:::::,:,:;: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 120,000 123,780 123,780 126,645 45406 CS - Wild Animal Control 6,716 8,000 8,000 8,000 TOTAL CONTRACT SVCS. 126,716 131,780 131,780 134,645 DIVISION TOTAL 126,716 131,780 131,780 134,645 66 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY11-12 TOTAL. BUDGET $134,645 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 126,645 IVHS Contract Services 111,645 Council Approved IVHS Smelter Renovation Contribution 15,000 CS - Wild Animal Control (45406) Amount Budgeted 6,000 Coyote Control 8,000 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2011-2012 13:E:P.�1RTM,ENT. PtLb,liC::S...... >: .... .>. ergeney:P' FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 6,11.6 5,500 5,500 1,500 41300 Small Tools & Equipment 16,DD0 9,500 TOTAL SUPPLIES 6,116 21,500 5,500 11,000 OPERATING EXPENDITURES 1,079 5,190 2,500 5,180 42125 Telephone 42126 Utilities 114 4,100 7,000 6,500 42130 Rental/Lease- Equipment 945 1,500 1,000 1,500- 42140 RentallLease - Real Prop 100 150 100 150 42200 Equipment Maintenance 3,021 500 3,200 3,200 500 3,200 42315 Membership & Dues 1,000 250 100 42340 Education & Training TOTAL OPERATING EXP. 5,259 15,640 14,050 18,040 PROFESSIONAL SERVICES 44000 Professional Services 38,710 39,000 39,000 40,000 TOTAL PROF SVCS 38,710 39,000 39,000 40,000 CAPITAL OUTLAY 0 46230 computer Equip -Hardware 0 0 46240 Communications Equipment 0 0 46250 Misc Equipment 0 0 0 D 0 DIVISION TOTAL 50,085 76,140 58,550 69,040 67 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY11-12 TOTAL. BUDGET $69,040 1,500 Barricades - Public Works Supply SUPPLIES 500 Mobile Relay Repeater Monthly Charges Operating Supplies (41200) Amount Budgeted: Amount Budgeted: 1,500 Sand and Bags for [=ire Stations 1,500 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC/Equipment Tools & Equipment (41300) Amount Budgeted: Amount Budgeted: 9,500 EOC Equipment 8,000 CESA Membership AEDs 100 1,50D OPERATING EXPENDITURES Telephone (42125). Amount Budgeted: 5,190 4.Emergency phones @ approx.$301mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 6,500 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($3001mo.) and move 6,000 Rentalfl-ease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 . . Rental/Lease - Reap Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $1501yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC/Equipment 500 Membership & Dues (42315) .. Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education &,Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 40,000 Connect CTY Services 40,000 68 Planning 0 Building and Safety Neighborhood improvement M. CITE( OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 0RGANIZATIC) N.: #:;1.=5 O::to: 23 71 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 500,056 570,000 570,000 5B4,163 40020 Over -Time Wages 2,026 4,100 4,100 4,100 40030 Part -Time Sal -arias 0 6,944 0 10,650 0 10,650 0 11,216 40070 40080 City Paid Benefits Retirement 88,544. 99,750 99,750 108,071 40083 Worker's Camp. Exp. 8,388 5,300 5,300 8,822 40084 Short/Long Terra Disability 2,966 3,550 3,550 3,563 40085 Medicare 7,292 8,350 8,354 8,471 40090 Cafeteria Benefits 82,177 99,800 99,800 102'318 40099 Salary Savings TOTAL PERSONNEL 0 0 0 0 708,393 8011500 801,500 830,724 SUPPLIES 41200 Operating Supplies 6,042 3,200 2,770 2,200 41300 Small Tools &Equipment 287 500 500 500 TOTAL SUPPLIES 8,329 3,700 3,270 2,700 OPERATING EXPENDITURES 1,878 2,500 630 2,200 42110 42115 Printing Advertising 3,140 2,000 1,400 2,000 42125 Telephone 519 721 520 2,200 520 500 520 2,200 42200 Equipment Maintenance 4,635 5,000 3,500 4,000 42310 42315 Fuel Membership & Dues 1,845 2,300 2,200 2,300 42320 Publications 1,853 1,200 1;200 1,200 42325 Meetings 1,021 8,372 1,200 5,000 550 3,200 750 9,300 42330 42335 Travel-Conferences/Research Travel -Mileage & Auto Allow 3,131 3,500 3,500 3,500 42340 Education &Training 1,134 2,500 500 1,300 27,920 17,700 29,270 TOTAL OPERATING EXP, 28,250 PROFESSIONAL SERVICES 2,925 3,500 1,500 3,500 44000 44100 Professional Services Commission Compensation 5,200 7,000 4,000 7,000 44210 Planning = Regional 0 197 0 10,000 0 400 0 125,000 44220 Planning - General Plan 0 5,000 0 5,000 44240 Prof Svcs - Environmental 0 1,000 44245 Prof -Svcs - Landscape Arch 0 1,000 500 44250 Planning - Projects 29,887 5,000 100 38,209 31,500 6,000 142,040 TOTAL PROF SVCS CONTRACT SERVICES 45201 CS -Bldg & Safety 208,475 300,000 300,000 238,745 45213 CS -Code Enforcement 0 0 0 0 0 45214 CS -Property Abatement 800 1,000 1 400 45520 CS -Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 271,675 363,400 363,400 301,145 CAPITAL OUTLAY 0 0 500 46200 Office Equipment 0 0 0 46220 Office Equipment -Furniture 0 500 0 500 0 500 DEPARTMENT TOTAL 1,052,856 1,228,520 1,191,870 1,306,339 71 COMMUNITY DEVELOPMENT Planning N eighborh oad 41,q.5% Improvement - 24.4% '•, <'iii•.`:ifi'r'ii �'r'i�'r'�•Fz'r% V `i`;•.';�i� � t�': �.::.:::� .. Buiiding and Safety 26.1% Total Department Expenditures - $1,306,339 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2011-2012 Organization 9: 001-5210 through 001-5230 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL, SERVICES $708,393 $801,500 $801,500 $830,724 SUPPLIES 6,329 3,700 3,270 2,700 OPERATING EXPENDITURES 28,250 27,920 17,700 29,270 PROFESSIONAL SERVICES 38,209 31,500 6,000 142,000 CONTRACT SERVICES 271,675 363,400 363,400 301,145 CAPITAL OUTLAY 0 500 0, 500 DEPARTMENTTOTAL $1.,052,856 $1,228,520 $1,191,870 $1,306,339 DEPARTMENT INCLUDES: Planning $646,341 Building and Safety 341,201 Neighborhood Improvement 318,797 . COMMUNITY DEVELOPMENT Planning N eighborh oad 41,q.5% Improvement - 24.4% '•, <'iii•.`:ifi'r'ii �'r'i�'r'�•Fz'r% V `i`;•.';�i� � t�': �.::.:::� .. Buiiding and Safety 26.1% Total Department Expenditures - $1,306,339 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES I?.111�S;ti ::::::::::.........frig FY 2011-2012 of t izk is .�v:#. '.:.:..::� :- 2-.1n::,:.::::: PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 C[ty Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare . 40090 Benefit Allotment 40099 Salary Savings 5,900 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 500 0 500 42115 283,78 334,600 334,600 342,906 868 2,000 2,000 2,000 4,379 5,900 5,900 6,231 50,432 58,550 58,550 63,438 5,021 3,050 3,050 4,945 1,682 2,050 2,050 2,092 4,150 4,900 4,900 4,972 49,985 54,800 54,800 56,187 1,000 350 550 42330 400,225 465,850 465,850 482,771 4,853 21200 1,200 1,200 500 500 500 4, 853 2,700 1,700 1,100 OPERATING EXPENDITURES 42110 Printing 236 500 0 500 42115 Advertising 3,140 2,000 1,400 2,000 42125 Telephone 519 520 520 520 42200 Equipment Maintenance 1,200 0 1,200 42315 Membership & Dues 1,695 1,800 1,800 1,800 42320 Publications 1,853 1,200 1,200 1,200 42325 Meetings 1,021 1,000 350 550 42330 Travel-Conferences/Research 7,497 4,000 3,000 7,300 42335 Travel -Mileage & Auto Allow 3,131 3,500 3,500 3,500 42340 Education &Training 775 1,500 300 800 TOTAL. OPERATING EXP. 19,867 17,220 12,070 19,370 PROFESSIONAL SERVICES 44000 Professional Services 2,925 3,500 1,500 3,500 44100 Commission Compensation 5,200 7,000 4,000 7,000 44210 Planning - Regional 0 0 0 44220 Planning - General Plan 197 10,000 400 125,000 44240 Prof Svcs - Environmental 5,000 0 5,000 44245 Prof Svcs - Landscape Arch 1,000 0 1,000 44250 Planning - Projects 29,887 5,000 100 500 TOTAL PROF SVCS 38,209 31,500 6,000. 142,000 CAPITAL OUTLAY 46200 Office Equipment 0 600 46220 Office Equipment -Furniture 0 500 0 0 0 500 0 500 DIVISION TOTAL 463,154 517,770 485,620 646,341 73 TOTAL BUDGET. PERSONNEL SERVICES CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY11-12 $646,341 Personnel (40010-40093) Amount Budgeted: 482,771 Full-time Assist City Manager Com Dev Director Sr. Planner Sr. Admin Assistant Management Analyst Assistant Planner Planning Technician 0,05 0.40 1.00 0.80 0.50 1.00 1.00 4.75 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,200 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted. 2,000 Legal Ads - General Plan, Development Cade, Zone Change, Special Projects Telephone (42125) Amount Budgeted: 520 CD Director _ Phone Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine Membership & Dues (42315) Amount Budgeted: 1,800 APA; AEP, AICP, etc Publications (42320) Amount Budgeted: 1,200 Meetings (42325) Amount Budgeted: 550 SGVCOGPD, Misc. Travel -Conferences (42330) Amount Budgeted: 7,300 League of CA Cities Planners Institute, Northern CA 2,500 APA National Conference, Los Angeles 1,800 California Chapter APA Conference, Santa Barbara 3,000 74 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY11-12 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement Auto Allow - Com Dev Director ( $2501mo) Education & Training (42340) Amount Budgeted: 800 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary Commission Compensation (44100) Planning Commission unt Budgeted: 7,000 Planning - General Plan (44220) Amount Budgeted: 125,000 General Plan amendments, code amendments & zone changes required to implement Housing Element Honda Property code amendment & zone change Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape plan checking services (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 500 On -Call Services CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 replace broken office equipment as needed 75 I� CITY OF DIAMOND BACoat Deveioprien$: {3 .............I............ ESTIMATED EXPENDITURES i31VlsIi N:....:::::::::::::Buiicliiag.:&:Safety:::: FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted ProjectedRequested _ - - PERSONNEL SERVICES 40010 Salaries 67,783 69,150 69,150 70,874 40020 Over -Time Wages 57 Soo Soo 500 40030 Part -Time Salaries 40070 City Paid Benefits 811 1,350 1,350 1,422 40080 Retirement 11,916 12,100 12,100 13,112 40083 Worker's Camp. Exp. 662 600 600. 718 40084 Short/Long Term Disability 395 450 450 432 40085 Medicare 982 1,000 1,000 1,028 40090 B e n efit A[ I otme nt 12,440 12,850 12,850 13,170 TOTAL PERSONNEL 95,046 98,000 98,000 101,256 SUPPLIES 41200 Operating Supplies 543 500 1,170 500 41300 Small Tools & Equipment 287 0 0 0 TOTAL SUPPLIES 830 500 1,170 500 OPERATING EXPENDITURES 42110 Printing 1,000 330 700 42315 Membership & Dues 0 0 0 42330 Travel-Conference/Research 0 0 0 42340 Education & Training 500 0 0 TOTAL OPERATING EXP. 0 1,500 330 700 CONTRACT SERVICES 45201 CS -Building & Safety 208,475 300,000 300,000 238,745 TOTAL CONTRACT SVCS. 208,475 300,000 300,000 238,745 DIVISION TOTAL 341,201 304,351 400,000 399,500 76 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FYI 1-12 $341,201 Personnel (40010-40093) Amount Budgeted: 101,256 Community Development Director 0.20 FT Permit Technician 1.00 FT 1.20 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 S00 Small Tools & Equipment Amount Budgeted: 0 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 700 Printing of Forms 700 Membership & Dues (42315) Amount Budgeted: 0 0 Travel -Conferences (42330) Amount Budgeted: 0 0 Education & Training (42340) Amount Budgeted: 0 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 238,745 Consultants being considered to provide contract building and safety services are proposing varying combinations of revenue - based commissions and billable hours. Anticipated revenues from development of: Commercial and office tenant improvements & remodels New single family residential projects 77 CITY OF DIAMOND FEAR na:N>+a-.Cieveiprxi?t ESTIMATED EXPENDITURES DIV iS oN.::::::::::::::::::::::N61 hbarh66:d`ir 0 FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES .40010 Salaries 148,565 166,250 166,250 170,383 40020 Over-Time Wages 1,101 1,600 1,600 1,600 40070 City Paid Benefits 1,754 3,400 3,400 3,563 40080 Retirement 26,196 29,100 29,100 31,521 40083 Worker's Comp, Exp, 2,705 1,650 1,650 3,159 40084 Short/Long Term Disability 889 1,050 1,050 1,039 40085 Medicare 2,160 2,450 2,450 2,471 40090 Benefit Allotment 29,752 32,150 32,150 32,961 40099 Salary Savings TOTAL PERSONNEL 213,122 237,650 237,650 246,697 SUPPLIES 41200 Operating Supplies 646 500 400 500 41300 Small Tools & Equipment 0 0 0 TOTAL SUPPLIES 646 500 400 500 OPERATING EXPENDITURES 42110 Printing 1,642 1,000 300 1,000 42200 Equipment Maintenance 721 1,000 500 1,000 423'x0 Fuel 4,636 5,000 3,500 4,000 42315 Membership & Dues 150 500 400 500 42325 Meetings 200 200 200 42330 Travel-Conferences/Research 875 1,000 200 2,000 42340 Education &Training 359 500 200 500 TOTAL OPERATING EXP. 8,383 9,200 5,300 9,200 CONTRACT SERVICES 45213 CS-Code Enforcement 45214 CS- PropartyAbatement 800 1100D 1,000 45520 CS-Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 63,200 63,400 63,400 62,400 DIVISION TOTAL 285,351 310,750 306,750 318,797 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY11-12 $318,797 Personnel (40010-40093) Amount Budgeted: 246,697 Full-time Com Dev Director 0.20 FT Neighborhood Improvement Officer 2.00 FT Sr. Admin Assistant 0.10 FT Sr. Office Specialist 0.30 FT 2.60 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 CNTC Notices, Brochures, handouts Equipment Maintenance (42200) Amount Budgeted: 1,000 NIO Vehicles Fuel (42310) Amount Budgeted. 4,000 NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 500 CACEO (2) Meetings (42325) Amount Budgeted: 200 CACEO Travel -Conferences (42330) Amount Budgeted: 2,000 CACEO annual seminar, Monterey Sept. 6-9, 2011 . Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 79 CITY OF DIAMOND BAR Department community Services Administration Diamond Bar'Center CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40099 Salary Savings 28,900 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES iiERAFtTMEN1' ...........i. IivisloNy.:.:.:.:.. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 763,882 949,150 809,000 974,609 22,981 24,210 24,210 16,500 621,588 584,250 652,650 611,143 14,281. 19,400 17,000 20,514 143,988 179,350 155,750 194,397 34,945 28,900 25,250 38,035 4,958 6,300 5,450 6,409 53,649 53,900 38,750 57,671 155,307 184,750 161, 250 189,376 0 (132,750) (132,750) (145,420) 1,815,579 1,897,460 1,754,560 1,963,234 156,S41 145,970 155,670 153,141 0 0 0 0 166,841 145,970 155,670 153,141 OPERATING EXPENDITURES 42110 Printing 22,504 24,190 24,190 21,030 4212b Postage Charges 0 250 0 0 42125 Telephone 13,488 12,850 12,850 10,950 42126 Utilities 297,045 278,500 278,500 278,500 42128 Banking Charges 32,684 33,500 33,500 33,500 42130 Rental/Lease of Equipment 11,842 15,700 15,700 11,900 42140 Rental/Lease of Real Prop 76,092 102,300 102,300 84,317 42141 Rental/Lease - Exhibit Sp 1,905 2,000 2,000 1,500 42200 Equipment Maintenance 9,152 14,700 15,470 12,700 42205 Computer Maintenance 0 500 0 500 42210 Maint. of Grounds/Bldgs 107,632 155,176 132,476 101,650 . 42310 Fuel 19,989 15,000 18,400 15,000 42315 Membership & Dues. 2,660 2,890 3,155. 2,915 42320 Publications 0 600 600 50 42325 Meetings 2,438 2,010. 2,010 1,600 42330 Travel -Conferences 10,526 16,200 16,200 13,838 42335 Travel -Mileage & Auto Aliow 3,447 3,710 3,710 3,710 42340 Education & Training 670 2,685 1,185 200. 42353 Anniversary Celebration 65,360 65,000 65,000 73,355 42410 Admissions -Youth Activities 36,567 40,200 40,200 42,400 TOTAL OPERATING EXP. 714,001 787,961 767,446 709,615 PROFESSIONAL SERVICES 44000 Professional Services 8,451 8,240 9,240 8,240 44100 Commission Compensation 2,385 2,700 2,100 2,700 44300. PS - Special Studies 0 0 0 0 TOTAL PROF SVCS 10,836 10,940 11,340 10,940 CONTRACT SERVICES 45010 CS -DBC Security 27000 27,000 23,700 45518 CS -Storm Damage .40 450 0 0 45300 CS -Community Svcs 612,470 656,965 656,965 691,858 45305 CS -Concerts in the Park 20,771 21,650 21,650 22,150 83 45310 CS -Excursions 37,190 44,755 44,755 40,500 45320 CS -Contract Classes 179,562 168,960 168,960 183,000 TOTAL CONTRACT SVCS. 850,033 919,780 919,330 ` 961,208 CAPITAL OUTLAY 46250 Misc Equipment 16,544 9,160 9,160 7,300 46410 Capital Improvements 146,744 0 0 0 163,288 9,160 9,160 7,300 DEPARTMENT TOTAL 3,720,578 3,771,271 3,617,506 3,805,438 DEPARTMENT INCLUDES: Community Services Administration $316,865 Diamond Bar Center 833,504 Park operations 896,382 Recreation: 1,758,687 Diamond Bar 21,9% Community Administ, 8.3"i COMMUNITY SERVICES Park Operations 23.6% Total Department Expenditures - $3,8053438 85 Recreation 46.2% FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $1,815,579 $1,897,460 $1,754,560 $1,963,234 SUPPLIES 166,841 145,970 155,670 153,141 OPERATING EXPENDITURES 714,001 787,961 757,446 709,615 PROFESSIONAL SERVICES 10,836 10,940 11,340 10,940 CONTRACT SERVICES 850,033 919,780 919,330 961,208 CAPITAL OUTLAY 163,288 9,160 9,160 7,300 DEPARTMENT TOTAL $3,720,578 $3,771,271 $3,617,506 $3,805,438 DEPARTMENT INCLUDES: Community Services Administration $316,865 Diamond Bar Center 833,504 Park operations 896,382 Recreation: 1,758,687 Diamond Bar 21,9% Community Administ, 8.3"i COMMUNITY SERVICES Park Operations 23.6% Total Department Expenditures - $3,8053438 85 Recreation 46.2% CITY OF DIAMOND BAR �E-PARTM Nz> C ;m,L:i� ,S, ESTIMATED EXPENDITURESI)lS1QI FY 2011-2012 at ivi: �Q:# :.<:.:.:_:;o-a_ti.a FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 174,461 218,800 218,800 224,223 40020 Over -Time Wages 0 40030 Part -Time Salaries 0 0 40070 City Paid Benefits 1,666 3,200 3,200 3,355 40080 Retirement 29,607 38,300 38,300 41,481 40083 Worker's Comp, Exp. 4,402 3,350 4,600 3,897 40084 Short/Long Term Disability 1,024 1,350 1,350 1,368 40085 Medicare 2,503 3,200 3,200 3,251 40090 Benefit Allotment 18,000 29,850 29,850 30,575 40099 Salary Savings (69,200) (69,200) (35,705) TOTAL PERSONNEL 231,663 228,850 230,100 272,445 SUPPLIES 41200 Operating Supplies 6,675 5,000 5,000 1,000 41300 Small Tools & Equipment TOTAL SUPPLIES 6,675 5,000 5,000 1,000 OPERATING EXPENDITURES 42125 Telephone 519 550 550 550 42130 Rental/Lease of Equipment 155 650 650 650 42200 Equipment Maintenance 5,068 . 7,500 7,500 7,500 42210 Maint, of Grounds/Bldgs 332 450 450 .450 42310 Fuel 19,989 15,000 18,400 15,000 42315 Membership & Dues 1,050 800 1,065 800 42320 Publications 600 600 .50 42325 Meetings 440 500 500 250 42330 Travel -Conferences 51457 9,500 9,500 6,930 42335 Travel -Mileage & Auto Allow 3,067 3,000 3,000 3,000 42340 Education&Training 295 1,500 0 0 TOTAL OPERATING EXP. 36,372 40,050 42,215. 35,180 PROFESSIONAL SERVICES 44000 Professional Services 8,451 8,240 9,240 8,240 44300 PS - Special Studies TOTAL PROF SVCS 8,451 8,240 9,240 8,240 CONTRACT SERVICES 45518 CS -Storm Damage 40 450 0 0 TOTAL CONTRACT SVCS. 40 450 0 0 CAPITAL OUTLAY 46250 Misc Equipment 412 0 0 0 46410 Com Svcs_ Adm Capital lmpr 17,717 18,129 0 0 0 DIVISION TOTAL 316,865 301,330 282,590 286,555 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $316,865 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 272,445 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Assistant 1.000 FT 2.515 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies 650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 RentallLease of Equipment (42134) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 7,500 Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 15,000 Fuel 15,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 87 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY11-12 Page 2 Travel -Conferences (42330) Amount Budgeted: 6,930 CPRS Conf in Long Beach - Commissioners 3120 - 3/23/12 Registration for 5 persons @ $340 1,700 Mileage 850 .Institutes — 5 @ $100 500 Meals/Parking/Incidentals 1,600 National Playground Safety [nstitute Certification Course & Exam Registration for 2 staff @ $410 ea 820 Hotel -- 3 days @ $150 X 2 900 Meals/Incidentals 560 Use of City Vehicle Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($2501mo) 3,000 Education & Training (42340) Amount Budgeted: 0 Training Seminars 0. PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner Installation & Removal 6,000 Minute Secretary 2;200 County Street Light Assessment (Riparian Habitat Parcel) 40 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 0 Storm Damage 0 ' 88 CI F DIAMOND BARD D.EP�'TiM.EiNT ::: Eo ';�..�:s s. . ESTIMATED EXPENDITURES allfiS..Q[v....; ... E , $ar :G nt r:::::_:::: FY 2011-20'12 QRQA��_�:��i�:�; : `: a1 ��33 OPERATING EXPENDITURES 42110 Printing FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 42125 Telephone Actual Adjusted Projected Requested PERSONNEL SERVICES Utilities 86,283 85,000 85,000 40010 Salaries 110,580 134,900 250 138,250 40020 Over -Time Wages 457 1,500 1,500 1,500 40030 Part -Time Salaries 192,046 198,150 198,150 198,150 40070 City Paid Benefits 2,076 2,400 45,700 2,521 40080 Retirement 19,267 23,600 152,550 25,576 40083 Worker's Comp. Exp. 8,286 6,150 9,023 40084 Short/Long Term Disability 654 850 27,000 843 40085 Medicare 15,797 17,150 259,450 18,674 40090 Benefit Allotment 21,539 23,500 286,450 24,096 CAPITAL Salary Savings (65,829) 46250 TOTAL PERSONNEL 370,702 408,200 199,650 352,804 SUPPLIES Capitallmprovements 27,636 41200 Operating Supplies 57,318 46,300 46,300 47,300 5,500 TOTAL SUPPLIES 57,318 46,300 46,300, 47,300 OPERATING EXPENDITURES 42110 Printing 9,348 10,000 10,000 10,000 42125 Telephone 4,250 3,900 3,900 3,900 42126 Utilities 86,283 85,000 85,000 65,000 42130 Rental/Lease - Equip 243 250 250 150 42141 Rental/Lease - Exhibit Sp 1,905 2,000 2,000 1,500 42200 Equipment Maintenance 4,084 5,700 5,700 3,700 42210 Maint. of Grounds/Bldgs 20,469 45,700 23,000 23,000 TOTAL OPERATING EXP. 126,582 152,550 129,850 127,250 CONTRACT SERVICES 45010 CS -Security 0 27,700 27,000 23,700 45300 CS -Community Svcs 229,636 259,450 259,450 276,950 TOTAL CONTRACT SVCS, 229,636 287,150 286,450 300,650 CAPITAL OUTLAY 46250 Misc Equipment 15,874 7,000 7,000 5,500 46410 Capitallmprovements 27,636 43,510 7,000 7,000 5,500 DIVISION TOTAL 827,748 901,200 569,250 833,504 89 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY11 -12 TOTAL BUDGET $833,504 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 352,804 Full Time Parks and Maintenance Supervisor .40 FT Recreation Superintendent 25 FT Recreation Supervisor .60 FT Com Svcs Coordinator 1.00 FT 2.25 FT Part Time Cam Svcs Spec (4 (0 710 hrs) (Step D) 4.00 PT 2,840 Facility Attendant 1 (1,460 hrs) (Step D) 2.00 PT 1,460 Facility Attendant 11 (4,380 hrs) (Step D) 6.00 PT 4,380 Maintenance Worker 11 (896 hrs) (Step D) 1.00 PT 896 Com Svs Worker (932 hrs) (Step D) 2.00 PT 932 Com Svcs Leader 1 (1,140. hrs) (Step D) 2.00 PT 1,140 Com Svcs Leader 11 (932 hrs) (Step D) 2.00 PT 932 19.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 47,300 Hardware Supplies 13,000 Electrical/Righting Supplies 16,000 Office Supplies . 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 UniformslShirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400. 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 8,000. Postcards, Letterhead, Contracts, Comment Cards, 2,000 Telephone (42125) Amount Budgeted: 3,900 Office Telephone 3,900 Utilities (42126) Amount Budgeted: 85,000 Gas 8,000 CITY OF DIAMOND DAIS DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION! FY11-12 Page 2 RentallLease 9,650 Equipment 150 Exhibit Space 1,500 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds[Bldgs (42290) Electrical Services (Lighting) Building Maintenance Services Pressure Washing Service Building Security Monitoring Doors, Locks and Keys Service Roofing Services Carpet Cleaning -- Quarterly Clean GVBR fabric partitions Amount Budgeted: 23,000 4,000 5,900 1,000 1,800 500 1,800 5,000 3,000 CONTRACT SERVICES CS -Security (45010) Amount Budgeted: 23,700 Contract Security 23,700 CS-Cornm.unity Svcs (45300) Amount Budgeted: 276,950 Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Paint Interior of Entire Building 17,500 Generator Contract Maintenance (including fuei) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,500 Replacement Tables 3,000 Portable cordless micrphone PA for Pine/Oak/Syc & 2,500 back-up for GVB 91 CITY OF DIAMOND BAR Ql=P T,.M �� _ �oriiisi tri�y Svcs ilisic:::.:.;.;..::. >rkaprtQ ESTIMATED EXPENDITURES FY 2011-2012 92 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 99,657 107,250 102,000 109,896 40020 Over -Time Wages 4,189 5,000 5,000 3,000 40030 Part -Time Salaries 126,709 122,600 130,000 125,643 40070 City Paid Benefits 1,683 1,900 1,900 2,017 40080 Retirement 17,498 18,800 18,800 20,331 40083 Worker's Comp.. Exp. 6,825 5,750 7,000 7,066 40084 ShorULong Term Disability 605 650 650 670 40085 Medicare 10,678 10,950 10,950 11,205 40090 Benefit Allotment 18,360 18,650 18,650 19,104 TOTAL PERSONNEL 286,204 291,550 294,950 298,932 SUPPLIES 41200 Operating Supplies 18,938 12,000 21,700 21,700 41300 Small Tools & Equipment. TOTAL SUPPLIES 18,938 12,000 21,700 21,700 OPERATING EXPENDITURES 42125 Telephone 8,719 8,400 8,400 6;500 42126 Utilities 210,762 193,500 193,500 193,500 42130 Rental/Lease of Equipment 1,834 2,500 2,500 500 42210 Maint. of Grounds/Bldgs . 86,831 109,026 109,026 78,200 TOTAL OPERATING EXP. 308,146 313,426 313,426 278,700 CONTRACT SERVICES 45300 CS -Community Svcs 295,836 295,250 295,250 295,250 TOTAL CONTRACT SVCS. 295,836 295,250 .295,250 . 295,250 CAPITAL OUTLAY Misc Equipment 258 0 1,800 .46250 46410 Capital Improvements 101,391 0 0 101,649 0 0 1,800 DIVISION TOTAL 896,382 1,010,773 912,226 925,326 92 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION . FYI I-12 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Maint lnsp/Tech Parks & Maint Supervisor Intermittent Part Time Facility Attendent I - 2,494 hrs @ D -Step Facility Attendent 11 - 2,311 hrs @ D -Step Maintenance Worker l - 1,250 hrs @ D -Step Maintenance Worker 11 = 1,980 hrs @D -Step $896,382 Amount Budgeted: 298,932 1.00 FT 0.60 FT 1.60 FT 4.000 IPT 4.000 IPT 2.000 IPT 2.000 IPT 12.000 IPT Over -Time Wages Amount Budgeted: 3,000 SUPPLIES operating Supplies (41200) Amount Budgeted: 21,700 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk Bags 5,000 Staff Work Boots 700 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 6,500 Heritage Park 930 . Heritage Community Ctr 930 Maplehill Pk 930 Pantera Pk 930 Peterson Pk 930 Reagan Pk 930 Sycamore Cyn 920 Utilities (42126) Amount Budgeted: 193,500 Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park 9,600 Water 8,500 Electric 1,100 93 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY11-12 Page 2 Heritage Community Ctr - 500 14,900 Water - Included with Heritage Park Electric 13,500 Paul Grow Park High Speed Internet -- Computer & Prone 1,400 - 0 Lorbeer Lights 1,000 12,500 Electric 12,500 0 Maplehill Pk 12,500 . Water 10,000 Electric 2,500 Paint Interior Pantera Pk Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 44,000 Water 31,000 . CPSC Audiit/[nspection of Tot Lot Electric 13,000 1,000 Peterson Pk 25,000 Water 20,000 0 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included w/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Rental equip to repair Trails 500 Maint. of Grounds/Bldgs (42214) Amount Budgeted; .78,200 Paul Grow Park CPSC Audit/Inspection of Tot Lot - 0 Misc Maint-lrrigtn, Ltg, Elec; Pest Ctrl, etc 1,000 Heritage Park CPSC Auditllnspection of Tot Lot 0 $475 for audit & $1600 for two drop tests . Misc Maint-lrrigtn, Ltg Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 Paint Interior 5,200 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 800 Maplehili Pk CPSC Audiit/[nspection of Tot Lot 0 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 CPSC Audit/Inspection of Tot Lot 0 94 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY11-12 Misc Maint-lrri tn, Lt , Elec, Pest Ctrl, etc 3,000 Page 3 Amount Budgeted, 295,250 Peterson Pk 0 CPSC Audittinspection of Tot Lot 103,088 Parking Lot Repairs plus Striping 17,000 $6.801sq, ft. x 2500 sq. ft. 13,735 Weed Removal 1 Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk 0 CPSC Audit/inspection of Tot Lot 4;200 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk 0 CPSC Audit/[nspection of Tot Lot Misc Maint-Irri tn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 CPSC Audit/Inspection of Tot Lot 0 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted, 295,250 Landscape Maintenance Contract ValleyCrest Contract 103,088 Paul Grow Park 20,574 Heritage Park 13,735 Maplehiill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head at Sycamore Canyon Park 4;200 ValleyCrest Contract192'162 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,800 Ice Machine (Community Events) .1,800 95 CITY OF DIAMOND �R i�� i TM BAR.... ESTIMATED EXPENDITURESre.... ?........ FY 2011-20'12 oEGAIkAkgs:::::::o:::><: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 379,184 488,200 488,200 5 2 40020 Over -Time Wages 18,335 17,710 17,710 1,240 12,000 40030 Part -Time Salaries 302,833 263,500 324,500 287,350 12,621 40070 City Paid Benefits 8,856 11,900 11,900 40080 Retirement 77,616 98,650 98,650 107,009 40083 Worker's Comp, Exp. 15,432 13,650 13,650 18,049 40084 Short/Long Term Disability 2,675 3,450 3,450. 3,528 40085 Medicare 24,671 22,600 22,600 24,541 40090. Benefit Allotment 97,408 112,750 112,750 (63,550) 115,601 (43,886) 40099 Salary Savings TOTAL PERSONNEL (63,550) 1,039,053 927,010 963,860 1,029,860 SUPPLIES 41200 Operating Supplies 83,910 82,670 82,670 83,141 TOTAL SUPPLIES 83,910 82,670 82,670 83,141 OPERATING EXPENDITURES 13,156 14,190 14,190 11,030 42110 Printing 250 0 42120 42128 Postage Charges Banking Charges 32,684 33,500 33,500 .0 33,500 42130 Rental/Lease of Equipment 9,610 12,300 12,300 1000 84,317 42140 Rental/Lease of Real Prop 76,092 102,300 102,300 2,270 1,500 42200 Equipment Maintenance 1,500 0 500 42205. Computer Maintenance 1,610 500 2,090 2,090 2,115 42315 Membership 8t Dues 1,998 1,510 1,510 1,350 42325 42330 Meetings Travel - Conferences 5,069 6,700 6,700 6,908 42335 Travel -Mileage & Auto AIIoW 380 710 . 710 710 200 42340 Education & Training 375 1,185 1,185 65,000 73,355 42353 42410 City Birthday Party Admissions -Youth Activities 65,360 36,567 .65,000 40,200 40,200 42,400 TOTAL.OPERATING EXP. 2.42,901 281,935 281,955 268,485 PROFESSIONAL SERVICES 2,385 2,700 2,100 2,700 44100 Commission Compensation 2,385 2,700 2,100 2,700 TOTAL PROF SVCS CONTRACT 45300 SERVICES CS -Community Svcs 86,998 102,265 102,265 119,658 45305 CS -Concerts in the Park 20,771 21,650 21,650 22,150 40,500 45310 C5 -Excursions 37,190 179,562 44,755 168,960 44,755 168,960 183,000 45320 CS -Contract Classes TOTAL CONTRACT SVCS. 324,521 337,630 337,630 365,308 CAPITAL OUTLAY 21160 2,160 0 46250 Misc Equipment 0 2,160 2,160 0 DIVISION TOTAL 1,758,687 1,580,727 1,675,955 1,736,375 96 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,758,687 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,027,053 Full Time CS Spec. -Day Camp[Youth Master Plan 1.00 SPT Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor .400 FT Rec Specialist 0.740 FT Rec Specialist 1.000 FT 7.375 FT Regular Park -Time Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 2.00 RPT 3.00 RPT. Seasonal Park -Time CS Spec. -Day Camp[Youth Master Plan 1.00 SPT Implementation (990 hrs @ D -Step) CS Spec. -Fields (2,970 hrs @ D -Step) 3.00 SPT CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT CS Workers (990 hrs @ D -Stop) 6.00 SPT CS Leader (3,655 hrs @ C -Step) 4.00 SPT CS Leader-TinyTots (900 hrs @ E -Step) 1.00 SPT CS Leader it (4,727 hrs @ B -Step) 10.00 SPT 26.00 SPT Overtime Wages (40020) Amount Budgeted: 12,000 Summer Day Camp 660 265 Senior. Excursions 1,300 Haunted House 590 4th of July Event 320 Candy Cane Graft Fair 1;300 23rd Birthday Party 2,200 Adult Excursions 820 Youth & Adult Sports 630 Winter Snow Fest 2,605 YMP & Youth in Action 320 Diamond Bar Day at the Fair 150 Concert Share 360 Easter Egg Hunt 180 Arbor Day 300 Staff Softball Tournament SUPPLIES Operating Supplies (41200) Amount Budgeted: 83,141 97 Haunted House/FFF Easter Egg Hunt Youth Soccer Youth Basketball Expansion of Youth Basketball CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11 A 2 e2 3,050 1,535 2,760 4,110 6,000 Adult Volleyball 235 Candy Cane Craft Fair 900 Concert Share 1,400 Senior Excursions 1,080 Senior Dances/Programs 7,375 Adult Basketball 3;715 Day Camp 8,263 Staff Shirts 3,000 YMP Imp & DB4 Youth 4,230 Adult Excursions 730 Volunteen Program -T-Shirts 500 Tiny Tots 6,500 Youth Baseball 11;863 Winter Snow Fest 6,850 Concerts in the Park 1,410 Contract Classes 1,600 Staff One Pitch Tourney 900 Veterans Recognition 900 Arbor Day Celebration 985 Fourth of July 2,22Q000 Movies Under the Stars (included in Concerts in the Park) 0 Diamond Bar Day at the Fair 700. Field Attendant - 350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 11,030 Concerts in the Park/Movies in the Stars 50Q 700 Day Camp .600 Winter Snowfest 700 Youth Basketball. 700 Youth Baseball 600 Youth Soccer . 600 Easter Egg Hunt 6Q0 Haunted House & Fall Fun Festival Arbor Day Celebration 0 500 . Tiny Tots 800 Candy Cane Craft Fair 955 Senior Programs 700 Contract Classes 500 Veterans Recognition 300 Armed Forces Banners Brochures . Fourth of July 50Q DB4Youth 735 Diamond Bar Day at the Fair 500 Staff Softball Tourney 440 CITY OF DIAMOND BAIL RECREATION SVCS (001-5350) BUDGET DISCUSSION MIA2 Concert Share 400 Postage Charges (42120) Amount Budgeted:. 0 Business Reply Account Page 3 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges 33,500 Rental/Lease of Equipment (42130) Amount Budgeted: 10,600 Winter Snowfest 3,500 0 ,00 4,0 4 Fireworks Show 1,00 Sound System 1,0000 Restrooms/Sinks Tables/Chairs/Equipment 1,000 Light Tower Rental 1,000 Concert Share 3,100 Rental/Lease of Real Prop (42140) Amount Budgeted: 84,317 You Basketball Games + Practice 24,409 Youth Indoor Soccer 4,700 8,640 Adult Volleyball 32,768 Adult Basketball 10,500 Contract Classes 3,000 4th of July (DB High School) Winter Snow l=est 10000 1 Easter Egg Hunt Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Amount Budgeted: 500 Computer Maintenance (42205) Computer Software - Staff Scheduling 500 Amount Budgeted: 2,115 Membership 8z Dues (42315) C.P. R.S. Membership (8 Staff) 1,24240 0 Lern (2 Staff) 50 Calif. Asso. of.Senior Service Centers (1 Staff) WILS (3 Staff) 75 350 S.C.M.A.F. Membership (4 Staff) Amount Budgeted: 1,350 Meetings {42325) C.P.R.S. Seminars 200 310 S.C.M.A.F. Sports institute (4 staff) Brochure Exchange Meetings 120 600 CPRS District XIII Meetings 120 WILS Meetings Amount Budgeted: 6,903 Travel - Conferences (42330) 99 CITY OF DIAMOND BAR RECREATION SVCS (0015350) BUDGET DISCUSSION EY11-12 C.P.R.S. Conference - Long Beach 2011 - 3120-3123112 Conference Registration 7 staff @ $339 2,373 Mileage 7 staff @ $100 700 Hotel 0 Per Diem for 7 staffl4days x $701day 1,980 Senior Service Assn. Annual Conference 475 Pacific Soutwesf Maintenance Management School 1,400 11.14.-11.18.11 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Staff Mileage 710 Page 4 710 Education & Training (42340) Amount Budgeted: 200 Day Camp 100 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 73,355 Banners 5,300 .. Special Event Insurance 1,800 . Restroom/Slink Rental 1,000 Sound System Rental 750 Equipment Rental - Tables, Chairs, Generators, Canopies 9,500 Contract Staff/Security 1,850 Rides/Attractions 23,780 Non Profit's Organizations Revenue Share 12,300 Annual Birthday Pins 2,700 Decoration/Signs 4,000 Games/Game Prizes 4,300 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 700 Wrist Banns 500 Flyers/Posters/Promotion 1,350 Council & Commission Shirts 900 Kwik Covers 500 1,175 Car Show Supplies Admissions -Youth Activities (42410) Amount Budgeted: 42,400 Day Camp - Excursions 40,800 Tiny Tots 800 DB4 Youth 800 Volunteens (included in Day Camp) 0 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 100 CITE( OF DIAMOND DAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 1-12 5 Comm. @ $451mtg @ 12 mtgslyear 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 10,�`>$ Adult Basketball Officials 1188 Tiny Tots 600 Staff One Pitch Tourney 250 Volunteens 2,500 Daycamp -- Safety Show 800 Youth Basketball Officials 4,200 PeaceBuilders 2,815 Winter Snow Fest - 2011 25,700 Snow 15,000 Sound System 750 Page 5 Special Event Insurance Food Vendor Reimbursement Valley Crest/MCE Banners Event Security Revenue Split wlOrganizations Senior Program Haunted House/Fall Fun Festival Special Event Insurance Banners Revenue Split wlOrganizations (FFF) Candy Cane Craft Fair Easter Egg Hunt Liability insurance Easter Egg Hunt Banners Fireworks Show.— 2011 Fireworks Entertainment Banners (5 New Horizonital) Valley Crest Insurance Veterans Recognition - Entertainment/Caterer Armed Forces Banners Movies under the Stars -- Movie Rentals DB4Youth Diamond Bar Day at the Fair - Entertainment Concert Share Concerts in the Park (45305) Bands -- 7 Concerts Sound System Concessionaire Reimbursements Banners & Replacement Signage Special Event Insurance 101 600 550 1,500 500 300 6,500 24,650 1,700 500 600 600 500 450 600 21,300. 12,900 5,000 600 800 2,000 .2,670 15,855 3,000 7,480 1,000 2,400 22,150 10,000 4,500 750 3,800 . 1,800 . CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI '1-12 Annual ASCAP Registration 650 Annual BMl Registration 650 CS -Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15,500 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 183,000 Contract Class Instructors 175,000 Instructor Insurance 8,000 CAPITAL. OUTLAY 0 Misc Equipment (46250) Amount Budgeted: Table Tennis Table 0 0 Youth Sports Scoreboards/Timers 7r"",IAMOND BAR CITY OF v Department - Public Works a Public Works Administration a . Engineering a Road Maintenance 0 Landscape Maintenance 103 CITY OF DIAMOND BA ESTIMATED EXPENDITURES FY 2011-2012 ................ ........................................ .... MENT ,::::.:.P.tlbtt......:::::: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 42110 Printing 42115 Advertising 40010 Salaries 622,578 587,100 587,10D 601,729 40020 Over -Time Wages 2,244 2,500 2,225 2,500 40030 Part -Time Salaries 0 0 0 0 40070 City Paid Benefits 7,127 8,250 7,900 8,687 40080 Retirement 108,705 102,850 101,800 111,319 40083 Worker's Comp. Exp. 13,038 7,700 11,450 11,149 40084 Short/Long Term Disability 3,709 3,650 3,550 3,671 40085 Medicare 8,939 8,550 8,550 8,725 40090 Cafeteria Benefits 85,669 79,200 79,200 81,165 40099 Salary Savings 0 (22,000) (22,000) (11,359) TOTAL PERSONNEL 852,009 777,800 779,775 817,586 SUPPLIES 41200 Operating Supplies 4,020 4,500 4,000 4,500 41250 Road Maint Supplies 29,075 50,000 50,000 50,000 41300 Small Tools & Equipment 2,702 4,500 4,500 4,500 TOTAL SUPPLIES 35,797 59,000 58,500 59,000 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42126 Utilities 42130 RentallLease of Equip 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 4234D Education & Training 8,000 TOTAL OPERATING EXP, PROFESSIONAL SERVICES 2,116 7,000 8, 000 8,000 1,486 3,500 3,500 3,500 544 550 550 550 68,921 68,000 68,000 68,000 1,765 4,000 4,000 4,000 3,608 4,000 4, OO D 4,000 7,466 8,000 8,000 8,000 1,342 2,100 2,000 2,100 66 1,000 1,000 1,000 1,634 2,500 2,500 2,500 2,893 4,500 2,500 4,500 3,148 3,500 3,500 3,500 2260 2,500 2,500 2,500 97,249 111,150 110,050 112,150 44000 Professional Services 56,743 6,500 6,500 6,500 44100 Commission Compensation 1,665 3,000 300 3,000 44240 Prof Svcs -Environmental 28,220 40,000 25,000 41,000 44520 Prof Svcs -Engineering 18,990 10,000 10,000 25,000. 45226 TOTAL PROF SVCS 105,618 59,500 41,800 75,500 CONTRACT SERVICES 45221 CS - Engineering 136,274 75,000 21,000 40,000 45222 CS - Traffic 19,861 25,000 25,000 25,000 45223 CS - Plan Checking 27,635 18,750 18,750 18,750 45224 CS - Soils 4,993 5,000 5,000 5,000 45226 CS - Surveying 0 3,000 3,000 3,000 45227 CS - Inspectton 4,816 15,000 15,000 26,250. 45500 Contract Services 19,998 36,000 59,500 35,000 45501 CS - Street Sweeping 148,489 160,000 160,000 135,000 45502 CS - Road Maintenance 220,397 240,000 240,000 240,000 45503 CS - Parkway Maint 21,810 24,675 24,675 24,675 105 45504 CS - Sidewalk Insp & Repair 200,911 140,000 140,000 150,000 45506 CS - Striping & Signing 19,222 50,000 50,000 50,000 45507 CS - Traffic Signal Maint 179,041 250,000 250,000 250,000 45508 CS -Vegetation Control 94,866 102,015 102,015 102,015 45509 CS-Tree Maintenance 172,108 163,800 163,800 160,396 45510 CS - Tree Watering 11,605 16;010 9,000 16,010 45512 CS - Storm Drainage 19,622 15,000 15,000 15,000 45522 CS - Right of Way Maint 35,215 50,000 50,000 50,000 45530 CS - Industrial Waste 31,222 20,000 25,000 30,000 TOTAL CONTRACT SVCS. 1,368,085 1,408,250 1,376,740 1,376,096 CAPITAL OUTLAY 46220 Office Equip-Furniture 190 0 0 0 46250 Misc Equipment 2,396 3,000 3,000 3,000 2,586 3,000 3,000 3, 000 DEPARTMENT TOTAL 2,461,344 2,418,700 2,369,865 2,443,332 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2011-2012 Organization #: 001-5510 through 001-5558 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Pro'ected Requested $852,009 $777,800 $779,775 $817,586 35,797 59,000 58,500 59,000 97,249 111,150 110,050 112,150 105,618 59,500 41,800 75,500 1,368,085 1,408,250 1,376,740 1,376,096 2,586 3,000' 3,000 3,000 $2,461,344 $2,418,700 $2,369,865 $2,443,332 DEPARTMENT INCLUDES: PW Administration Engineering Road Maintenance Landscape Maintenance Landscape Maintenance 13.8% PUBLIC WORKS PW Administration 24.3% engineering 12.0% $592,437 293,403 1,219,396 338,096 Road Maintenance 49.9% Total Department Expenditures - $2,443,332 107 CITY OF DIAMOND BAR oaRTii:Tibitvbri<s= ESTIMATED EXPENDITURES g1VIS[flN- f iiE�lic:111Rtcs:/ clmir3: FY 2011-2412 oRc Niza i+ :: . ..... SUPPLIES 4120D Operating Supplies FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 41300 Small Tools & Equipment Actual. Adjusted Projected Requested PERSONNEL SERVICES TOTAL SUPPLIES 4,057 5,000 4,500 40014 Salaries 263,633 268,700 268,700 275,402 40020 Over -Time Wages 680 2,000 700 2,000 40030 Part -Time Salaries 1,486 3,500 3,500 3,500 40070 City Paid Benefits 2,997 3,550 3,550 3,735 40080 Retirement 46,180 47,050 47,050 50,949 40083 Worker's Comp. Exp, 4,709 2,350 4,500 3,326 40084 Short/Long Term Disability 1,587 1,650 1,650 1,680 40085 Medicare 3,829 3,900 3,900 3,993 40090 Benefit Allotment 33,071 32,600 32,600 33,411 40099 Salary Savings 3,108 (22,000) (22,000) (11,359) 42340 TOTAL PERSONNEL 356,686 339,800 340,650 363,137 SUPPLIES 4120D Operating Supplies 4,020 4,500 4,000 4,500 41300 Small Tools & Equipment 37 500 500 500. TOTAL SUPPLIES 4,057 5,000 4,500 5,000 OPERATING EXPENDITURES 42110 Printing 2,116 7,000 8,000 8,000 42115 Advertising 1,486 3,500 3,500 3,500 42125 Telephone 544 550 550. 550 42126 Utilities . 68,921 68,000 68,000 68,000 42315 Membership & Dues 1,142 1,000 1,000 1,000 42320 Publications 66 1,000 1,000 1,000 42325 Meetings 1,634 2,000 2,000 2,000 42330 Travel -Conferences 2,734 4,000 2,000 4,000 42335 Travel -Mileage & Auto Allow 3,108 3,000 3,000 3,000 42340 Education & Training 1,800 1,500 1,500 1,500 TOTAL OPERATING EXP. 83,551 91,55D 90,550 92,550 PROFESSIONAL SERVICES 44000 Professional Services 56,743 6,500 6,500 6,500 44100 Commissioner Comp .1,665 3,000 300 3,000 44240 Prof Svcs -Environmental 28,220 40,000 25,000 41,000 TOTAL PROF SVCS 86,628 49,500 31,800 50,500 CONTRACT SERVICES 45221 CS - Engineering 112,720 60,000 6,000 25,000 45227 CS - Inspection 4,816 15,000 15,000 26,250 45530 CS - Industrial Waste 31,222 20,000 25,000 30,000 TOTAL CONTRACT SVCS. 148,758 95,000 46,000 81,250 CAPITAL OUTLAY 46220 Office Equip -Furniture 190 DIVISION TOTAL 190 0 0 0 .679,870 580,850 513,500 592,437 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Sr Management Analyst Senior Civil Engineer Assoc Engineer Assist Engineer Sr Admin Assistant CITY OF DIAMOND BAR PUBLIC WORKS ADMAN (001-5510) BUDGET DISCUSSION FY11-12 $592,437 Amount Budgeted: 363,137 0.75 FT 0.20 FT 0.40 FT 0.25 FT 0.35 FT 0.80 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: mailings related to public works/trafFiclparkinglstreet sweeping activities Telephone (42125) Amount Budgeted: Public Works Director - Cell Phone Allow Utilities (42128) Amount Budgeted: Traffic signals Membership & Dues (42315) Amount Budgeted: APWA, ASCE, MSA, TCSA. Publications (42320) Amount Budgeted: Various Professional[Trade Magazines Meetings (42325) Amount Budgeted: Public Works and Traffic Engineering Workshops/Seminars 109 3,500 550 68,000 1,000 1,000 2,000 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (00'1-55'10) . BUDGET DISCUSSION FY11-12 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance Education & Training (42340) Amount Budgeted: 1,50.0 Trainings[Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.TrafFic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission Prof Svcs -Environmental (44240) Amount Budgeted: 410000 NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality related requirements 5,000. Sewer Sys Overflow/WDR Permit Fee 7,000 NPDES Permit Fee 14,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 25,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 26,250 Grading, sewer, storm drains, and various development improvements. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 ..... .... ....>:.. �>:.:555::`:.:.:. OPERATING EXPENDITURES 42315 Membership & Dues FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 42325 Meetings Actual Adjusted Projected Requested PERSONNEL SERVICES Travel -Conferences 159 500 500 40010 Salaries 208,561 158,300 158,300 162,255 40020 Over -time Wages 527 460 625 1,Od0 40070 City Paid Benefits 2,183 2,150 2,150 2,269 40080 Retirement 36,431 27,750 27,750 30,017 40063 Worker's Comp. Exp. 4,159 1,600 3,200 3,245 40084 ShorlJLong Term Disability 1,259 1,000 1,000 990 40085 Medicare 2,984 2,300 2,300 2,353 40090 Benefit Allotment 28,444 21,400 21,400 21,924 45226 TOTAL PERSONNEL 284,548 214,500 216,725 223,053 OPERATING EXPENDITURES 42315 Membership & Dues 200 1,100 1,000 1,100 42325 Meetings 500 500 500 42330 Travel -Conferences 159 500 500 500 42335 Travel -Mileage & Auto Allow 40 500 500 500 42340 Education & Training 460 1,000 1,Od0 1,000 TOTAL OPERATING EXP. 859 3,600 3,500 3,600 CONTRACT SERVICES 45221 CS - Engineering 23,554 15,000 15,000 15,000 45222 CS - Traffic 19,861 25,000 25,000 25,000 45223 CS - Plan Checking 27,635 18,750 18,750 18,750 45224 CS - Soiis 4,993 5,000 5,000 5,000 45226 CS 7 Surveying 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 76,043 66,750 66,750 66,750 DIVISION TOTAL 361,450 284,850 286,975 293,403 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $293,403 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 223,053 Senior Civil Engineer Assoc Engineer Assist Engineer 0.45 FT 0.75 FT 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Assist. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. CS. - Plan Checking (45223) Amount Budgeted: 18,750 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS - Surveying (45226) Amount Budgeted: . 3,000 As needed basis CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2011-2012 fVl......:::. f?.�.... Works::::::::;::: DJVISi.>9N_ :. .. ....... te...... . DRC;4NfiZATIOf�f:#:: - ::::OO: t-5554:: is FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 1,765 4,000 4,000 4,000 40010 Salaries 150,384 160,100 160,100 164,072 40020 Over -Time Wages 1,037 500 900 500 40070 Ctty Paid Benefits 1,947 2,550 2,200 2,683 40080 Retirement 26,094 28,050 27,000 30,353 40083 Worker's Comp. Exp. 4,170 3,750 3,750 4,578 40084 Short/Long Term Disability 863 1,000 900 1,001 40085 Medicare 2,126 2,350 2,350 2,379 40090 Benefit Allotment 24,154 25,200 25,200 25,830 46250 TOTAL PERSONNEL 210,775 223,500 222,400 231,396 SUPPLIES 41250 Road Maintenance Supplies 29,075 50,000 50,000 50,000 41300 Small `fools & Equipment 2,665 4,000 4,000 4,000 TOTAL SUPPLIES 31,740 54,000 54,000 54,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,765 4,000 4,000 4,000 42200 Equipment Maintenance 3,608 4,000 4,000 4,000 42310 Fuel 7,466 8,000 8,000 8,000 TOTAL OPERATING EXP, 12,839 1600 16,000 16,000 Professional Services 50,000 50,000 50,000 45507 44520 Prof Svcs - Engineering 18,990 10,000 10,000 25,000 45512 18,990 10,000 10,000 25,000 CONTRACT SERVICES 45501 CS -Street Sweeping 148,489 160,000 160,000 135,000 45502 CS -Road Maintenance 220,397 240,000 240,000 240,000 45504 CS -Sidewalk Insp & Repair 200,911 140,000 140,000 150,000 45505 CS -Striping & Signing 19,222 50,000 50,000 50,000 45507 CS -Trac Signal Maint 179,041 250,000 250,000 250,000 45512 CS -Storm Drainage 19,622 15,000 15,000 15,000 45522 CS -Right of Way Maint 35,215 50,000 50,000 50,000 TOTAL CONTRACT SVCS. . 822,897 905,000 905,000 890,000 CAPITAL OUTLAY 46250 Misc Equipment 2,396 3,000 3,000 3,000 2,396 3,000 3,000 3,000 DIVISION TOTAL 1,099,637 1,211,500 1210,400 1,219,396 1.13 CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $1,219,396 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 231,396 Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 50,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small. Tools & Equipment.(41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Grinder, Striper, Car washes, etc Amount Budgeted: 4,000 Fuel (42310) Amount Budgeted: - 8,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 On-call Traffic Engineering Assistance/Suppor.t CONTRACT SERVICES_ CS -Street. Sweeping (45501) . Amount Budgeted: 135,000 CS -Road Maintenance (45502) Amount Budgeted: 240,000 CS -Sidewalk lnsp & Repair (45504) Sidewalk R & R CS -Striping & Signing (45506) Striping & Signing work Amount Budgeted: Amount Budgeted: 114 150,000 50,000 CS -Traffic Signal Maint (45507) CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY11-12 Page 2 Amount Budgeted: 250,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 . Equipment Replacement 115 CITY OF DIAMOND BAR ��r?��M��Tr t'��:iG�tors�s ESTIMATED EXPENDITURES 131VISION:::::::::::::::Lan�s�ape.xvlaint:::- FY 2011-2012.RG4EvtZrrtti:#:::;:;:::::;:a 1:558:::::: _ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested _ CONTRACT SERVICES 45500 Contract Services 19,998 35,000 59,500 35,000 45503 CS - Parkway Maint 21,810 24,675 24,675 24,675 45608 CS -Vegetation Control 94,866 102,015 102,015 102,015 45509 CS - Tree Maintenance 172,108 163,800 163,800 160,396 45510 CS - Tree Watering 11,605 16,010 9,000 16,010 TOTAL CONTRACT SVCS. 320,387 341,500 358,990 338,096 DIVISION TOTAL 320,337 341,500 358,990 338,096 CITY OF DIAMOND DAR LANDSCAPE MAINTENANCE (00,1-5558) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $338,096 a CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS -Vegetation Control (45508) Amount Budgeted: MCE Contract 78,765 Crestline Annexation Area 10,000 Freeway Ramps/Cal Trans ROW 13,250 CS - Tree Maintenance (45509) Amount Budgeted: WCA Contract Tree Maintenance -5 yr cycle (3,357 trees) 107,826 Area 5 -- 2,613 trees @ 38.90/tree 101,646 LLAD #41 Slopes.(3-man Crew/25 days 6,180 over a 5 -year period ($30,90015 years) Service Requests and As Needed Work 7,000 Emergency Call Out 3,000 Arborist Inspections 5,000 Tree Planting10,670 Tree/Stump Removals/Replacements for Sidewalk Repairs and 21,900 Pro -Active Risk Management Remove bead AlderslEucs at Pathfinder Slope over 5 -years 5,000 ($25,00015 years) CS -Tree Watering (45510) Amount Budgeted: WCA Contract 16,010 117 102,015 160,396 16,010 CITY � iD�. �� .,� t; K.' k �^ �. 1i9 f=�;:CST OF DIAMONDBAR d aesat= ESTIMATED EXPENDITURES p!V)8 1 .:: .>sfers=stat::;::::::::: FY 2011-2012 o GA IZA i N:#:;:::::::::. a€ 9915:::::::.:; 121 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn I'd 10,175 15,000 15,000 15,000 49510 Transfer Out -Self lns Fuad 117,503 446,528 448,031 389,812 49520 Transfer Out -Equip Replcmt 0 0 49530 Transfer Out -Comp Replcmt 50,000 159,500 159,500 0 177,678 621,028 622,531 404,812 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 107,455 14,807 15,242 16,142 49139 Transfer Out-LLAD #39 171,232 57,042 57,042 60,442 49141 Transfer Out-LLAD #41 17,022 36,773 49250 Transfer Out-CIP Fund 697,662 215,000 215,000 0 49510 Transfer Out -Self Ins Fund 248,153 1,424,502 .286,849 304,306 113,357 - TOTAL 1,602,180 907,877 926,837 518,169 121 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $404,812 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: '15,000 15,000 Transfer Out -Self Ins Fund (39510) Amount Budgeted: 389,812 Insurance Premiums Insurance Deposits 389,812 Transfer Out -Equip Replcmt Amount Budgeted: 0 Vehicle Replacement (5 yr cycle) Transfer Out -Computer Equip Replacement Amount Budgeted: 0 USES OF FUND BALANCE RESERVE a Transfer Out - LLAD #38 (49138) Amount Budgeted: 16,142 To Cover Fd Deficit 16,142 Transfer Out - LLAD #39 (49139) Amount Budgeted: 60,442 To Cover Fd Deficit 60,442 Transfer Out - LLAD #41(49141) 36,773 To Cover Fd Deficit 36,773 Transfer Out-CIP Fund Amount Budgeted: 0 25405 Grand Ave Beautification-Montefino to ECL Brea Cyri/Via Sor.ella Drainage Improvements 122 CITY SPECIAL FUNDS_ BUDGET FY 2011-2012 COMMUNITY ORGANIZATION SUPPORT FUND gill On FUND DESCRIPTION: FUNDQ TYPE:!::General:Fi O:i :, This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 39001-- Transfer -in General Fund 10,175 15,000. 15,000 15,000 TOTAL 10,175 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 10,175 15,000 15,600 15,000 10,175 15,000 15,000 15,000 TOTAL 10,175 15,000 15,000 15,000 123 CITY OF (DIAMOND BAR SPECIAL FUNDS BUDGETC710N err a#re�attspr�� FY 2011-2012t7#�11�" MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program is now in FY09-10. These funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; ieftturn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; &transit. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Fund Balance Reserve 50,000 384,461 41,653 31325. Measure R Revenue 383,293 506,493 506,493 522,490 36100 [nvestment Earnings 1,168 1,000 1,800 - TOTAL 384,461 557,493 892,754 564,143 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 63,750 9915-49250 Transferto CIP Fund 556,493 787,351 521,915 Total Capital Outlay 0 556,493 851,101 521,915 FUND BALANCE RESERVES 25500 Reserve 384,461 1,000 41,653 42,228 Total Fund Balance Res. 384,461 1,000 41,653 42,228 TOTAL 384,461 557,493 892,754 564,143 CITY OF DIAMOND BAF MEASURE R FUND (110) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $564,143 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Measure R Revenue (31325) Measure R based on MTA estimate Amount Budgeted: Amount Budgeted: 41,653 41,653 522,490 522,490 Interest Revenue (36100) Amount Budgeted: 0 125 CITY OF DIAMOND BAS �p��t�l �� ►�'��4 SPECIAL FUNDS BUDGET11i1`I?::, ' a f n {iRZ FY 2011-2012 GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be. used to assist in the funding of the City's Capital Improvement Project Program. This year the State has replaced Prop 42 fund with additional Gas Tax ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 . 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 36100 Interest Revenue FY 2009-10 Actual FY 2010-11 Adjusted FY 2010-11 Projected FY 2011-12 Requested (52,791) (101,101) (101,101) - 354,292 320,390 328,249 321,721 211,928 191,350 197,891 193,955 471,989 426,820. 436,831 428,143 15,000 7,500 7,500 7,500 601,086 610,704 676,099 381 - 1,480,074 - TOTAL 1,000,799 1,446,045 1,480,074 1,627,418 TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49117 Transfer to Prop 42 Fd 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL . 1,011,900 946,060 878;988 951,319 29,157 29,157 0 90,000 571,929 571,929 676,099 1,101,900 1,547,146 1,480,074 1,627,418 (101,101) (101,101) 0 (101,101) (101,101) 0 0 .1,627,418 1,000,799 1,446,045 1,480,074 126 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2011-2012 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $1,627,418 Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget & Projections Gax Tax - 2105 (31705) . Amount Budgeted: 321,721 Gas Tax - 2106 (31710) Amount Budgeted: 193,955 Gas Tax - 2107 (31720) Amount Budgeted: 428,143 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Amount Budgeted: 676,099 Interest Revenue Amount Budgeted: 0 0 TOTAL EXPENDITURE BUDGET $1,627,418 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 951,319 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 883,319 Utilities (001-5510-42125) 68,000 Transfer to Prop 42 Fund (9915-49117) Amount Budgeted: 0 To Cover Projected Deficit Transfer Out - CIP (9915-49250) Amount Budgeted: 676,099 Residential Slurry Seal -.Area 1A 676,099 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 127 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 91,100 91,100 94,262 666 25500 Approp Fund Balance 280,554 (9,384) (9,384) 263,801 31310 Transportation Tax 767,942 814,160 814,160 839,857 34850 Transit Subsidy Prgrm Rev 997,412 1,200,000 1,200,000 1,200,000 36100 Interest Revenue 2,705 3,000 3,000 - TOTAL 2,048,613 2,007,776 2,007,776 2,303,668 PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits XXXX-40099 Salary Savings OPERATING SUPPLIES 5553-41200 Supplies. OPERATING EXPENDITURES 5553-42110 Traffic & Trans Printing 5553-42128 Bank Charges 5553-42205 Computer Maintenance 5553-42315 Membership & Dues 5553-42395 Misclrxp CONTRACT SERVICES 5350-45310 CS - Excursions 5553-45315 CS - Holiday Shuttle 5553-45402 CS-Sheriff/Spcl Evts 5553-45529 Para -Transit Dial a Cab 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 5553-46235 Computer Equip -Software MISC EXPENDITURES 4090-47230 Sale of Prop A Fds TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund Total Capital.Outlay FUND BALANCE RESERVES 25500 Reserve TOTAL. 142,573 91,100 91,100 94,262 666 1,500 500 1,500 1,96.9. 1,760 1,760 1,864 24,941 16,100 16,100 17,439 1,724 750 900 .843 860 600 600 575 2,051 1,340 1,340 1,367 22,673 16,950 16,950 16,950 2,832 197,457 130,100 129,250 .131,968 1,033 1,000 1,000 1,200 1,033 1,000 1,000 1,200 7,904 6,500 6,500 6,500 30,378 2,100 2,100 2,100 14,622 11,150 11,150 11,150 . 179 100 (400) 100 53,083 19,850 19,350 19,850 53,477 73,625 73,625 74,100 5,059 6,000 6,000 6,000 1,476 1,500 1,500 1,500 427;512 - - 264,602 300,000 300,000 300,000 1,014,366 1,200,000 1,200, 000 1,200, 000 1,776,492 1,581,125 1,581,125 1,581,600 21290 750 750 7,500 7,952 7,500 7,500 750 10,242 8,250 8,250 8,250 60,000 - - 60,000 19,690 5,000 121,000 19,690 0 5,000 121,000 (9,384) 267,451 263,801 379,800 (9,384) 267,451 263,801 379,800 . 2,048,613 2,007,776 2,007,776 2,303,668 128 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Projections Transportation Tax (31310) Based on MTA Estimates Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 263,801 263,801 Amount Budgeted: 839,867 839,867 Amount Budgeted: 1,200,000 Interest Revenue Amount Budgeted: 0 Based on Experience TOTAL. EXPENDITURE BUDGET $1,742,868 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Sr, Mgt Analyst Mgt Analyst Sr. Admin Assistant OPERATING SUPPLIES Amount Budgeted: 0.10 FT 0.05 FT 0.40 FT 0.75 FT 0.05 FT 0.05 FT 0.05 FT 1.45 FT 131,968 131,968 Supplies (5553-41200) Amount Budgeted:. 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 6,500 Credit Card Charges (online transactions) 6,500 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssureID - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 500 129 CITY OF DIAMOND BAF Prop A -Transit Fund (112) BUDGET DISCUSSION FY11-12 Zebra printer - annual support & maint Page 2 Membership & Dues (5553-42315) Amount Budgeted: 11,150 SGVCOG 11,150 Misc Expenditures (5553-42395) Amount Budgeted:. 100 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Para -Transit Dial a Gab (5553-45529) Amount Budgeted: 0 Moved temporarily to Prop C Transit Subsidy Program (5553-45533) 100 CONTRACT SERVICES Transit Subsidy -Fares (5553-45535) CS - Excursions (5350-45310) Amount Budgeted: 74,100 Tiny Tots 1,700 Seniors 23,000 Clay Camp 28,000 Adult Excursions 10,500 Concerts in the Park 1 Modes - Shuttles 4,000 City Birthday Party - Shuttles 2,500 4th of July - Shuttles 2,500 Winter Snow Fest - Shuttle 1,000 DB4Youth 900 Reserve (25500) Amount. Budgeted: CS - Holiday Shuttle (5360-45315) Amount Budgeted: 6,000 Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Para -Transit Dial a Gab (5553-45529) Amount Budgeted: 0 Moved temporarily to Prop C Transit Subsidy Program (5553-45533) Amount Budgeted. 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 7,500 . Diamond Ride HW Enhancements 7,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750. FUND BALANCE RESERVES Reserve (25500) Amount. Budgeted: 0 130 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits XXXX-40099 Salary Sayings OPERATING EXPENDITURES 42205 Computer Maintenance PROFESSIONAL SERVICES 44000 Professional Services CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab FY 2009-10 FY 2010-11 FY 2010-11 FY.2011-12 Actual Adjusted Projected Requested 1,688,184 1,553,921 2,011,252 2,130,375 637,041 675,323 675,323 696,647 16,128 15,000 10,000. 10,000 2,341,353 2,244,244 2,696,575 2,837,022 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 125,000 15,000 125,000 0 125,000 15,000 125,000 TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL 9,000 266,664 180,000 865,000 275,664 180,000 - 865,000 2,011,252 120,750 100,000 91,963 2,011,252 1,550 900 1,864 2,341,353 21,150 17,000 17,013 1,200 2,000 822 750 750 561 1,750 1,500 1,333 14,650 14,650 17,385 (2,779) - 161,800 136,800 128,162 4,400 4,400 4,400 4,400 4,400 4,400 4,400 4,400 50,037 30,000 10,000 20,000 50,037 30,000 10,000 20,000 450,000 400,000 450,000 - 450,000 400,000 450,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 125,000 15,000 125,000 0 125,000 15,000 125,000 TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL 9,000 266,664 180,000 865,000 275,664 180,000 - 865,000 2,011,252 1,293,044 2,130,375 1,244,460 2,011,252 1,293,044 2,130,375 1,244,460 2,341,353 2,244,244 2,696,575 2,837,022 131 CITY.OF DIAMOND BAR Prop C Transit Fund (113) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $2,837,022 ESTIMATED RESOURCES Approp Fund Balance Anticipated FB Transportation Tax (31320) Based on MTA Projection Amount Budgeted: 2,130,375 696,647 2,130,375 696,647 Interest Revenue Amount Budgeted: 10,000 . Based on Experience 10,000 TOTAL EXPENDITURE BUDGET 1,592,562 PERSONNEL SERVICES Amount Budgeted: 128,162 Sr. Civil Engineer (DBITS) 0.10 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.20 FT (DBITS -Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 4,400. GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 20,000 Citywide Traffic Signal Timing Plan CONTRACT SERVICES Amount Budgeted: 450,000 Para -Transit Dial a Cab (Temporarily moved 450,000 from Prop A) CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: 125,000 Relocation of Traffic Mgt System Due to City Hall Move 125,000 TRANSFERS -OUT Transfer Out - CIP (99.15-49250) Amount Budgeted: 865,000 Arterial Slurry/Overlay-Zone 6 170,000 TS -Battery Backup System @ 10 Intersections 180,000 Median Modification (Grand/Summitridge) 100,000 Grand Avenue. Enhancement Study 25,000 Golden Springs Drive Improvement Design 275,000 132 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY11-12 CCTV Cameras -Traffic Mgmt System FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 133 115,000 1,244,460 CITY OF DIAMOND B.ARr�� to the nation's streets and roads. The allocations ° SpecieiFResrrai�aF SPECIAL FUNDS BUDGETStr$�i been allocated funds to improve one �atFs9mpr�� for this activity_ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-2012 Actual Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations are made each six years. The City has been allocated funds to improve one of the City's main throughfa res, Grand Avenue. This fund has been established to account for this activity_ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve (213,191) 580,352 580,352 - 31331 County - STPLRevenue 11,550 522,000 31845 TEA Revenue 213,191 36100 Investment Earnings 4,275 - - TOTAL 15,825 580,352 580,352 522,000 TRANSFERS OUT 9915-49250 Transferto CIP Fund 11,550 500,000 500,000 522,000 Transfer to Traffic Impr Fund 80,352 Total Capital Outlay 11,550 500,000 580,352 522,000 FUND BALANCE RESERVES 25500 Reserve 4,275 80,352 0 Total Fund Balance Res. 4,275 80,352 0 0 TOTAL 15,825 580,352 580,352 522,000 134 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $522,000 ESTIMATED RESOURCES Revenues Amount Budgeted: 522,000 County-STPL Revenues 522,000 Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget TOTAL EXPENDITURE. BUDGET $522,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 522,000 Chino Hills Parkway Rehabilitation 522,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 135 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: ....................................... FUND:-T.l`I?5p eiai:Rsvenu'e:::" F0NCT[O:I-::: i7Vaste::N19't The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. ESTIMATED RESOURCES 25500 Approp Fund Balance 31870 Used Motor Oil Block Grant 31875 Beverage Ctnr Recycling Grt 34820 AB939 Admin Fees 34830 E -Waste Recycling Revenue 36100 Interest Revenue 36770 HHW Reimbursement 531,000 TOTAL PERSONNEL SERVICES 5515-40010 Salaries 5515-40020 Over -Time Wages 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40083 Worker's Comp. Exp. 5515-40084 Short/Long Term Disability 5515-40085 Medicare . 5515-40090 Benefit Allotment 5515-40099 Salary Savings Total Personnel SUPPLIES 5515-41200 Operating Supplies 5515-41400 Promotional Supplies OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 422,663 477,763 577,460 822,739 15,351 8,000 8,000 8,000 7,492 14,984 14,984 15,000 436,198 531,000 531,000 531,000 4,005 5,000 3,000 3,000 (11,568) 850 650 1,145 874,141 1,036,747 1,134,444 1,379,739 49,732 134,000 92,000 187,684 114 30,000 55 Advertising 602 2,130 1,400 3,126 9,156 23,450 17,000 34,722 896 1,250 1,600 2,677 300 850 650 1,145 718 1,950 1,400 2,721 7,569 20,950 17,000 29,304 20 (24,750) 500 X25,0101 69,087 159,830 131,105 236,369 4,004 1,000 100 Education & Training 6,562 8,000 8,000 8,000 10,566 8,000 8,100 8,000 5515-42110 Printing 30,000 10,000 30,000 5515-42115 Advertising 1,000 1,000 1,000 5515-42120 Postage 3,000 3,000 3,000 5515742315 Membership/Dues 0 300 300 300 5515-42320 Publications 0 200 200 200 5516-42325 Meetings 20 500 500 500 5515-42330 Travel-Conf & Meetings 772 1,000 1,000 1,000 5515-42340 Education & Training 357 500 500 500 .5515-42355 Contributions -Com. Groups 1,000 1,000 1,000 Total Operating Exp. 1,149 37,500 17,500 37,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 10,276 65,000 30,000 65,000 Total Prof..Svcs. 10,276 65,000 30,000 65,000 CONTRACT SERVICES 5515-45500 CS -Public Works. 37,490 75,000 35,000 75,000 Total Contract Svcs. 37,490 75,000 35,000 75,000 TRANSFERS OUT 9915-49001 Transfer Out.- General Fund 168,112 90,000 90,000 62,450 168,112. 90,000 90,000 62,450 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 577,461 601,417 822,739 895,420 577,461 601,417 822,739 895,420 874,141 1,036,747 1,134,444 1,379,739 136 CITY. OF DIAMOND BAIL COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2011-2012 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $1,379,739 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 822,739 Estimated based on Budget 822,739 Used Motor Oil Block Grant (31870) Amount Budgeted: 8,000 Annual Allocation Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 15,000 Annual Allocation AB939 Admin Fees (34820) Amount Budgeted: 531,000 Interest Revenue Amount Budgeted: 3,000 Assuming higher cash balances due to increased revenues 3,000 TOTAL EXPENDITURE BUDGET $484,319 Amount Budgeted: 236,369 Full Time 236,369 PW Director 0.15 FT Sr. Mgt Analyst 0.45 FT Management Analyst 0.90 FT Sr. Admin Assistant 0.15 FT Asst Engr 0.05 FT , 2.15 FT 551541400 Amount Budgeted: 8,000 Storm Water Prevention/Water Conservation Items/Recycling Items Printing (5515-42110) 30,000 Envirolink and Education Outreach to Increase Multi - Family & Commercial Sector Recycling; Street Sweeping Magnets Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing.on integrated waste management Postage (5515-42120) Amount Budgeted:. 3,000 Postage Cost 138 CITY OF DIAMOND BAR AB939 Compliance - Waste: Mgt (115-5515) BUDGET DISCUSSION FYI 1-12 Page 2 Membership/Dues (5515-42315) 300 Membership Fees lications (5515-42320) 200 Subscriptions Meetings (5515-42325) Meetings Travel-Conf & Meetings (5515-42330) Conferences Education & Training (5515-42340) Training Contributions -Com. Groups (5515-42355) City Trash Cutter Award, America_ Recycles Day, Celebration, etc. Amount Budgeted: 500 Amount Budgeted: 1,000 Amount Budgeted: 500 1,000 PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 65,000 On-call Technical Assistance/Support in AB 939 Annual Report, VerificationNalid ation of DRS Tonnage, C & D Debris Program, and Solid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount.Budgeted: 75,000 Street sweeping debris composting program 55,000 Door to DoorlSpecial Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 62,450 Street sweeping (001-5554-45501) 47,450 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 895,420 139 ................ iraa;ri✓aeciaReuenue CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FUiCpj;:::::::: <::::ScrePai;_lm.pr,:,: FY 2011-20'12UNfi #:: Traffic Improvement Fund FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. 140 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 CiP Reserve 385,931 65,271 245,344 306,796 31900 Intergvt Rev - Other Cities - 36100 Investment Earnings 2,979 1,100 39114 Transfer In 80,352 TOTAL 388,910 65,271 326,796 306,796 PROFESSIONAL SERVICES 44000 Professional Svcs 89,644 Total Professional Svcs 89,644 - - - TRANSFERS OUT 9915-49250 Transfer to CIP Fund. 53,921 65,000 20,000 0 Total Capital Outlay 53,921 65,000 20,000 0 FUND BALANCE RESERVES 25500 Reserve 245,345 271 306,796 306,796 Total Fund Balance Res. 245,345 271 306,796 306,796 TOTAL 388,910 65,271 326,796 306,796 140 CITY OF DIAMOND BAR Traffic Improvement Fd (116) BUDGET DISCUSSION FY11-12 141 ....: ...........i...:. ... YP cafRC T OF DIAMOND BAR ?:::;::pe ,nue, SPECIAL FUNDS BUDGETt=�i1©hi:::::::::::::.:.atMait:.:::::::::= u FY 2011-2012r`i `:;': i:::::::::::: Prop 42 - Traffic Congestion Relief Fund REVENUE HAS BEEN REPLACED BY NEW GAS TAX REVENUE - See FD 111 FUND DESCRIPTION: During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds to Cities and Counties for the purpose of street and highway.maintenance and rehabilitation. The State halted distribution of these funds in 2006 but resumed distribution in FY08-09. These funds must be expended within the fiscal year after they have been received. Therefore funds received in FY09-10 must be expended by June 30, 2011. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Appropriated Fund Balance 478,381 (29,157) - 31735 AB2928 - Traffic Cngstn Rel. 547,799 - - 36100 Interest Revenue 2,053 39111 Transfer In - Gas Tax 29,157 - TOTAL 1,028,233 - - - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 579,588 Total Transfers Out 579,588 0 0 0 FUND BALANCE RESERVES 25500 Reserve 448,645 0 0 0 Total Fund Balance Res. 448,645 0 0 0 TOTAL 1,028,233 0 0. D NOTE: This Revenue has been replaced by additional Highway Users Tax which is recorded in the 111-Gas Tax Fund CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 AIR (QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 145,617 128,417 148,206 103,356 31810 Pollution Reduction Fees 87,267 70,000 70,000 70,000 36100 Interest Revenue 1,454 500 500 500 TOTAL 234,338 198,917 218,706 173,856 OPERATING EXPENDITURES 5098-42125 Telephone 176 5098-42205 Computer Maintenance 39,350 39,350 40,350 5098-42315 Membership/Dues (2,723) 7,000 7,000 7,000 Total Operating Exp. (2,723) 46,350 46,350 47,350 PROFESSIONAL SERVICES 5098-44030 Prof Svcs - Data Processing 50,000 50,000 50,000 Document Imaging 30,000 Total Prof. Svcs. D 50,000 50,000 80,€700 CAPITAL OUTLAY 5098-46100 Auto Equipment 88,855 5098-45230 Computer Equip -Hardware 15,000 15,000 15,000 5098-46235 Computer Equip -Software 4,000 4,000 14,000 5098-46250 Misc Equipment Total Capital Outlay 88,855 19,000 19,000 29,000 FUND BALANCE RESERVES 25500 Reserve 148,206 83,567 103,356 17,506 Total Fund Balance Res. 148,206 83,567 103,356 17,506 TOTAL 234,338 198,917 218,706 173,856 143 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $173,856 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 103,356 Projected 103,356 Pollution Reduction Fees (31810) Amount Budgeted, 70,000 Basedon history 70,000 Interest Revenue Amount Budgeted: 500 Based on Experience 500 12,500 TOTAL EXPENDITURE BUDGET $156,350 2,500 OPERATING EXPENDITURES Computer Equip - Software (46235) CV Web - Systems Enhancments Computer Maintenance (5553-42205) Amount Budgeted: TPS -.System Enhancements 40,350 DB Intelligent Transportation Systems (DBITS) Reserve (25500) Transcore (Traffic Signal Software - PW } 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 7,000 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure I IS Maint. (Transit) 350 Verisign -.SSL Certificate (Transit - ,gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 Membership/Dues (42315) Amount Budgeted: 7,000 SGVCOG 7,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 80,000 DB.Traffic Mgt Center Support 50,000 Document Imaging 30,000 CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500 Amount Budgeted: 14,000 Computer Equip - Software (46235) CV Web - Systems Enhancments 10,000 TPS -.System Enhancements 4,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 47,506 144 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 1 SB 821 FUND - Bike and Pedestrian Paths (TDA,) FUND DESCRIPTION: F JND: TYPE :::::::.::::.'.: pecial:.ReVeri ie. ItN:CT!I0 Sti The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SI3821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Tota[ Transfers Out FUND BALANCE RESERVES 25500 Reserved Total Fund Balance Res. TOTAL FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 50,D00 50,000 50,000 D 0 0 50,000 0 W 530 0 O 0 _ 0 0 50,000 145 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $50,000 ESTIMATED RESOURCES Approp Fund Balance Amount -Budgeted: 0 Estimated Based on Budget SB821 Revenue -Current Yr (31880) 50,000 Based on MTA Alloc 50,000 ($24,294 has been allocated but is being reserved for future use) SB821 Revenue -Reserves (31880) 0 Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $50,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 50,000 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 (reserved for project carryover) 0 146 CITY OF DIAMOND BAR SPECIAL. FUNDS BUDGET FY 2011-2012 Prop 11B Transportation Fund FUND DESCRIPTION: 1<:llh[D. CYI.... .:..:... ..... €2e eniae FNC:I I.Q ;' :::,:::fitr tfPjhis;:lnZl?i;:;: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2406. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. TOTAL 391,113 226,686 207,039 211,300 147 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve 32,012 20,447 - - 31733 Prop 113 Revenues 359,101 205,239 205,239 210,000 36100 Investment Earnings 1,000 1,800 1,300 TOTAL 391,113 225,686 207,039 211,300 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 391,113 226,686 207,039 Total Capital Outlay 391,113 226,686 207,039 0 FUND BALANCE RESERVES 25500 Reserve 0 211,30D Total Fund Salance Res. 0 0 211,300 TOTAL 391,113 226,686 207,039 211,300 147 CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FYI I -12 TOTAL RESOURCE BUDGET $211,300 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Reserved for Project Carryover 0 Prop 1B Revenues Amount Budgeted: 210,000 Based on Estimate 210,000 Interest Revenue (36100) Amount Budgeted: 1,300 1,300 TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 Arterial Slurry Sea] - Zone 5 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 211,300 }deserved for project carryover 148 SPECIAL. FUNDS BUDGET FY 2011-2012 PARK FEES FUN® (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34555 Quimby Fees 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49250 Transfer Out - CEP Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 420,555 342,307 365,529 367,229 3,318 500 1,700 500 423,873 342,807 367,229 367,729 58,344 286,000 0 367,729 58,344 286,000 0 367,729 365,529 56,807 367,229 0 365,529 56,807 367,229 0 423,873 342,807 367,229 367,729 149 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FYI 1-12 TOTAL RESOURCE BUDGET $367,729 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 367,229 367,229 Quimby Fees (34555) Amount Budgeted: 0 Interest Revenue (36100) Amount Budgeted: 500 500 TOTAL EXPENDITURE BUDGET $367,729 6x111101 1111 16 6 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 367,729 Washington Str Park - Construction 140,000 Silver. Tip Mini Park Impr 146,000 Dog Park at Pantera Park Meadown 68,343 Trails Freestanding Interpretive Exhibit 13,386 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 150 CITY��-�� d�«�� d�� x ��nv-vn�x��m��° ��"^ SPECIAL FUNDS BUDGET ` FY 2010-2011 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION, The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at Cisk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 Ap9ropFund Balance 31815 Prop A,8afaNghbrhdPko 38100 Investment Earnings TOTAL TRANSFERS OUT 9915-49001 Transfer toGen Fund 9516-49141 Transfer toLLAD4i 9915-49250 Transfer toC|PFund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. FY 2009-10 FY2O1O- 1 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 21.534 18.826 81.978 138.878 102,777 ' 312 60 103,824 136,978 121,663 84,988 116.878 101.863 0 20'000 20.000 O 84,998 .978 121.663 O 18.826 U O U 18,826 71, Fee X 103,824 . 136,978 121,663 0 151 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2010-2011 TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $0. TRANSFERS OUT Transfer to Gen Fund (49.001) Amount Budgeted: 0 Youth Master Plan Implementation Youth At Risk Program Transfer to LLAD 41 (49141) Amount Budgeted: 0 Youth at Risk Program FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 152 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: .....3:l'l....: ;:=S:pe .. .. ewei � e The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL. 5,200 5,200 - - - FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 0 Actual Adjusted Projected Requested ESTIMATED RESOURCES 547,464 31,889 473,541 0 25500. Approp Fund Balance 615,679 503,440 583,927 586,627 36100 Interest Revenue 5,337 1,000 2,700 3,000 TOTAL 621,016 504,440 586;627 589,627 PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL. 5,200 5,200 - - - 153 0 0 0 0 31,889 473,541 0 547,464 31,889 473,541 0 547,464 583,927 30,899 586,627 42,163 583,927 30,899 586,627 42,163 621,016 504,440 586,627 589,627 153 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $589,627 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 586,627 Estimated Based on Actual Exp, 586,627 Interest Revenue Amount Budgeted: 3,000 Based on Experience 3,000 TOTAL EXPENDITURE BUDGET $547,464 TRANSFERS OUT Transfer to CIP Fund (49260) Amount Budgeted: 547,464 Si€vertip Mini Park 50,821 Washington Street Park Const 370,000 Syc Cyn Creek Bed Repair & Tot Lot Wall 50,000 .Trails Freestanding Interpretive Exhibits 13,386 Dog Park at Pantera Park Meadow 63,257 FUND BALANCE RESERVES Reserve -Future Capital imp (25500) Amount Budgeted: 42,163 154 ITT OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 102,777 155,979 415,463 383,691 383,691 352,010 415,463 486,468 383,691 507,989 16,363 22,000 22,000 22,000 170 0 - 314 450 450 450 2,876 3,870 3,870 3,870 272 210 210 210 99 140 140 140 238 330 330 330 3,355 4,230 4,230 4,230 23,687 31,230 31,230 31,230 1,363 2,221 2,221 2,208 1,363 2,221 2,221 2,208 5215-42115 Advertising 1,152 650 650 305 5350-42335 Travel -Mileage & Auto Allo 6 5215-42355 Contributions -Com Groups 26,608 29,462 29,462 28,958 Total Operating Exp. 27,766 30,112 30,112 29,263 PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. TRANSFERS OUT 9915-49001 Transfer to Gen Fd 9915-49250 Transfer to CIP Fund Total Transfers Out TOTAL 135,027 125,309 125,309 175,309 135,027 125,309 125,309 175,309 25,000 25,000 114,000 227,620 272,596 13,840 155,979 227,620 297,596 38,840 269,979 415,463 486,468 227,712 507,989 155 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $507,989 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 155,979 155,970 CDBG Revenue (31630) Amount Budgeted: 352,010 Based on CDC awarded amount 352,010 TOTAL EXPENDITURE BUDGET $507,989 PERSONNEL SERVICES_ Amount Budgeted: 31,230 Administration: Com Dev Director (D96906-10) 0.05 FT 8,080 Senior Accountant (D96906=10) 0.05 FT 5,510 Senior Program: Com Svcs - Coordinator (D96904-10) 0.26 FT 17,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,208 City Senior Program (D.96904-10) 2,208 OPERATING EXPENDITURES .Advertising (42115) Amount Budgeted: 305 Public Hearing Notices (D96906-10) 305 Contributions -Com Groups (42355) Amount Budgeted: 28,958 YMCA Childcare & Day Camp (600873-11) 26,403 Senior Club Support (D96904-10) 2,555 PROFESSIONAL SERVICES Amount Budgeted: 175,309. Professional Services (44000) Senior Program Liability Insurance. Premiums - (D96904-11) 4,000 Contract Admin (D96906-10) 21,309 Horne Improvement Loan Pgm (600503-11) 150,000 TRANSFERS -OUT .Transfer Out - General I✓und (9915-49001) Amount Budgeted: 114,000 ADA Improvements - New Civic Center 114,000 X56 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY11-12 Page 2 Transfer Out - C1P (9915-49250) Amount Budgeted: J 155,979 27011 Curb Ramp Inst -Adel, Grndl, Calbrn,G Prdos 26310 ADA Retrofit - Stardust, Silvertip & Longview. 52,800 2eei1 Silver Tip Minipark Imp./Const. _ 103,179 157 CITY OF DIAMOND BAR i': iN ' Y ::s e .i eWe� SPECIAL FUNDS BUDGET FUIVLO1:=: : i?ibiic safety::: FY 2011-2012 FUND:#: >: CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. ESTIMATED RESOURCES 31855 Public Safety Grant - State 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL FY 2009-10 Actual FY 2010-11 Adjusted FY 2010-11 Projected FY 2011-12 Requested 121,747 100,000 100,000 - 1,243 1,000 1,000 500 119,315 94,615 138,160 121,160 242,305 195,615 239,160. 121,860 SUPPLIES 441141200 Operating Supplies 1,509 1,509 0 0 0 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance 928 500 500 500 Total Operating Exp. 928 500 500 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,600 7,500 7,500 7,500 Total Professional Svcs 4,600 7,500 7,500 7,500 CAPITAL OUTLAY 4411-46250 Misc Equipment 2,221 6,000 6,000 5,000 . Total Capital Outlay 2,221 6,000 6,000 5,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 94,887 104,000 104,000 105,685 94,887 104,000 104,000 105,685 FUND BALANCE RESERVE 25500 f=und Balance Reserve 138,160 77,615 121,160 2,975 138,160 77,615 121,160 2,975 TOTAL 242,305 195,615 239,160 121,660 CITY OF DIAMOND BAR COPS Fuad (126) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $121,660 ESTIMATED RESOURCES Public Safety Grant - State (31855) Assumed State will continue to fund. Interest Revenue (36100) Fund Balance Reserve Estimated based on projections Amount Budgeted: 0 Amount Budgeted: 500 500 Amount Budgeted: 121,160 121,160 TOTAL EXPENDITURE BUDGET $118,685 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 7,500 Project Sister 2,500 At Risk Youth Counseling 5,000 CAPITAL OUTLAY Mise Equipment (45250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (490.01) Amount Budgeted: 105,685 Law Enf Tech 85,685 Fingerprinting Program 20,000 FI imn RAI ANCE RESERVES Amount Budgeted: 2,975 159 CITY OF DIAMOND BAR innrseG.atR,?rf SPECIAL FUNDS BUDGETtl:t5I 71N :::::::: 1?iil�kia:fty::::::.::::: FY 2011-2012 ..=. >...... >: ::::.:::: =`:1 ...... . NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. FY 2009-10 FY 2010-11 FY 2016-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100. Interest Revenue 3,168 2,000 2,000 - 25500 Fund Balance Reserve 365,521 364,221 365,116 259,516 TOTAL 368,689 366,221 367,116 259,516 CAPITAL OUTLAY 4411-46250 Misc Equipment 3,573 5,000 0 0 Total Capital Outlay 3,573 5,000 0 0 TRANSFER-OUT 9.915-49001 Transfer-out-General Fund 107,600 107,600 115,337 Total Transfer Out 0 107,600 107,6.00 115,337 FUND BALANCE RESERVE 25500 Fund Balance Reserve 365,116 253,621 259,516 144,179 365,116 253,621 259,516 144,179 TOTAL 259,516 368,689 366,221 .367,116 1.60 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY11-12 TOTAL RESOURCE BUDGET $259,516 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted'. 259,516 Biased on Projection 259,616 1.61 CITY OF DIAMOND BAR FLY-ND:TYPE :: ::::::S.p�...[;-Rev ........I......... .......................................... he b:::::: .......... SPECIAL FUNDS BUDGET 1=UNGTI4N,::_::::;:?t:lFc:Saf::::::: FY 2011-2012 :FLJ-ND:#i::":::::': `: `::.::: `........:....... CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2009-10 FY 2010-11 FY 2010-11 FY 20111-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm - 36100 Interest Revenue 494 500 250 200 25500 Fund Balance Reserve 56,646 56,646 56,643 47,609 TOTAL 57,140 57,146 56,893 47,809 CONTRACT SERVICES 45401 CS -Sheriff Department - - 0 0 0 0 CAPITAL OUTLAY 4411-46250 Misc Equipment 497 5,500 9,284 10,000 Total Capital Outlay 497 5,500 9,284 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 56,643 51,646 47,609 37,809 56,643. 51,646 47,609 37,809 TOTAL 57,140 47,809 57,146 56,893 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $47,809 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 47,609 Estimates{ Based on Projectons 47,609 CA Law Enf Equip Pgm Amount.Budgeted: 0 CAPITAL OUTLAY Misc Equipment (48250) Amount Budgeted: 10,000 Presentation laptop (Deputy St. Amant) Sheriff Dept. Workgroup printer replacement High Technology Equipment Requested by Sheriffs Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 37,809 163' CITY OF DIAMOND DAR:::::: s�e��:a� �� e�:i SPECIAL FUNDS BUDGET FUNCTIot`t; ; :.: FY 2011-.2012 i`uNfl:€:::.:.:.:.:.:>::.:.::.:_:::.::::>72a:= Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION!: The Edward Byrne Memorial Justice Assistance Grant program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31651 Public Safety Grant - State . . 2,890. 26,031 36100 Interest Revenue 250 25500 Fund Balance Reserve 12,000 46,902 61,183 TOTAL 2,890 12,000 73,183 61,183 TRANSFER -OUT 9915.49001 Transfer Out -General Fund 2,980 12,000 12,000 12,000 2,980 12,000 12,000 12,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 0 61,183 49,183 0 0 61,183 49,183 TOTAL 2,980 12,000 73,183 61,183 r - M ISIMMINDIF-110h 01121"MI-0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2.011-2012 F I ...........:.......:::.......:.. -.x.38:;..:..: LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of. 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY.2011-12 5538-42115 Advertising Actual Adjusted Projected Requested ESTIMATED RESOURCES 98,067 105,000. 105,000 105,000 25500 Approp Fund Balance 46,463 29,000 (435) 29,775 30300 Prop Tx -Sp Assessment 267,018 267,810. 267,810 267,705 36100 Interest Revenue 50 TOTAL 313,531 267,810 267,375 267,705 OPERATING EXPENDITURES 5538-42115 Advertising 1,802 3,000 3,000 .3,000. 5538-42126 Utilities 98,067 105,000. 105,000 105,000 5538-42210 Maint. of Grounds/Bldgs 12,223 29,000 29,000 29,775 Total Operating Exp. 112,092 137,000 137,000 137,775 PROFESSIONAL SERVICES 5538-4400.0 Professional Services 3,135 4,000. 4,000 4,500 Total Prof. Svcs. 3,135 4,000 4,000 4,500 CONTRACT SERVICES 5538-45500 Contract Services 141,939 141,617 141,617 141,572 Total Contract Svcs. 141,939 141,617 141,617 141,572 CAPITAL IMPROVEMENTS 5538-45410 Capital Projects. 164,255 Total Capital Imprvmnts 164,255 0 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (107,890) (14,807) (15,242) (16,142) . 39001 Transfer in - General Fund 1.07,455 14,807 15,242 16,142 Total Fund Balance Res. (435) 0 0 0 TOTAL 267,705 313,531 267,810 267,375 CITY OF DIAMOND DAR LLAD 38 (138) BUDGET DISCUSSION FYII-12 Transfer In - General Fd (39001) Amount Budgeted: 16,142 To Cover Deficit -. to be repaid to Gen Fd 16,142 TOTAL EXPENDITURE BUDGET $283,847 PERSONNEL SERVICES Amount Budgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 3,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 105,000 Water 98,000 Edison 7,000 Maint. of GroundslBldgs (42210) Amount Budgeted:. 29,775 As -needed Maintenance 15,000 Replace Irrigation Heads w/Water Efficient Heads -6 medians 10,000 Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 775 Replace Electrical Pedestals (2ea @ $2,000) 4,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer . CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,572 Contract Maintenance (Excel) 140,572 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 167 CITY ®F DIAMOND BAR � i�larrP� _ - sPe�� ... SPECIAL FUNDS BUDGET Ft1:hCC jD ...:::... LancFscape::::::= FY 2010-2011jr LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This districtwas set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance - (15,315) (15,315) - 30300 Prop Tx -Sp Assessment 165,179 164,190 164,190 162,630 36100 Interest Revenue - TOTAL 165,179 148,875 148,875 162,630 OPERATING EXPENDITURES 5539-42115 Advertising 3,143 2,500 2,500 2,500 5539-42126 Utilities _ 52,564 52,000 52,000 52,000 5539-42210 Maint. of Grounds/Bldgs 4,407 5,000 5,000 9,300 Total Operating Exp. 60,114 59,500 59,500 63,800 PROFESSIONAL SERVICES 5539-44000 Professional Services 3,492 4,500 4,500. 4,500 . Total Prof, Svcs.. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5539-45500 Contract Services 140,728 139,332 139,332 137,772 5539-45519 Weed Abatement 15,316 17,900 17,900. 17,000 Total Contract Svcs. 156,044 157,232 157,232 154,772 CAPITAL IMPROVEMENTS, 5539-46410 Capital Improvements 132,076 0 0 0 Total Capital Expenditures. 132,076 0 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (186,547) (72,357) (72,357) (60,442) . 39001 Transfer In - General Fd 171,232 57,042 72,357. 60,442 Total Fund Balance Res. (15,315) (15,315) 0 0 TOTAL 165,179 148,875 148,875 162,630 168 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $223,072 ESTIMATED RESOURCES Approp Fund Balance (25500) Estimated Based on Projections Prop Tx -Sp Assessment (30300) Transfer In - General Fd (39009) To Cover Deficit - to be repaid to Gen Fd Amount Budgeted: 0 Amount Budgeted: 962,630 Amount Budgeted: 60,442 60,442 ..TOTAL EXPENDITURE BUDGET $223,072 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42195) Amount Budgeted: 2,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 52,000 Water 47,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 97300 CPSC Audit/[ nspection of Tot Lots Stardust, Longview North, Longview South, Silver Tip 4,300 As -needed Maintenance 5,000 PROFESSIONAL SERVICES Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 169 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION; The City is responsible for the operations of the LLAD #41, This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. TOTAL 216,615 124,309 124,309 122,157 OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 2,500 5541-42126 Utilities. 27,161 25500 Approp Fund Balance 91,456 1,852 1,852 - 30300 Prop Tx -Sp Assessment 124,792 122,157 122,157 122,157 36100 Interest Revenue 367 300 300 - TOTAL 216,615 124,309 124,309 122,157 OPERATING EXPENDITURES 5541-42115 Advertising 3,171 2,500 2,500 2,500 5541-42126 Utilities. 27,161 35,000 35,000 35,000 5541-42210 Maint. of Grounds/Bldgs 5,762 9,000 9,000 9,000 Total Operating Exp. 36,094 46,500 46,500 .46,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 3,492. 4,500 4,500 4,500 Total Prof. Svcs. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5541-45500 Contract Services 50,251 49,730 49,730 49,730 .5541-45519 CS-WeedlPest Abatement 37,056 60,600 60,600 58,200 Total Contract Svcs. 87,307 110,330 110,330. 107,930 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 87,870 87,870 0 0 0 FUND BALANCE RESERVES 25500 Reserve- Future Capital Imp 1,852 (37,021) (37,021) (36,773) 39001 Transfer in - Gen Fd 17,021 17,021 36,773 39123 Transfer in - Prop A SP 20,000 20,000 . Total Fund Balance Res. 1,852 0 0 0 TOTAL 216,615 124, 309 124,309 122,157 CITY OF DIAMOND DAR LLAD 41 (141) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $1513,930 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 Interest Revenue Amount Budgeted: 0 Based on Experience Transfer In - General Fund Amount Budgeted: 36,773 36,773 TOTAL EXPENDITURE BUDGET $158,930 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 35,000 Water 33,000 Edison 2,000 Maint. of GroundslBldgs (42210) Amount Budgeted: 9,000 As -needed Maintenance 7,000 Replace Electrical Pedestals (lea @ $2,000) 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: 49,730 Excel Landscape Maint CS-Weed/Pest Abatement (45519) Amount Budgeted: 58,200 L.A. County Ag 20,200 a Fire Brushing by Goats18,000 Fire Brushing hand work by CCC 20,000 FUND BALANCE RESERVES 0 Reserve -Future Capital Imp (25500) Amount Budgeted: 171 CITY OF DIAMOND BAR;:.:;:;:;S:peeial_Reeny:e:;::: SPECIAL FUNDS BUDGET F lNCS:IC3t :::: >; .: ;'Caiiiriiui3iI' ::D:ev ::::.'-: ...................... ....... FY 2011-2012 FaJN? #i"::: `>::.::":::::::'>15:5 `:::: COMMUNITY DEVELOPMENT BLOCK GRANT-R FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. As a part of the American Recovery and Reinvestment Act additional CDBG Funds were allocated. As with regular CDBG funds, purpose is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 0 31631 CDBG-R Revenue 103,386 - - TOTAL 103,386 - - - PERSONNEL SERVICES XXXX-40010 1,624 XXXX-40070 28 XXXX-40080. 285 XXXX-40083 13 XXXX-40084 10 XXXX-40085 23 XXXX-40090 290 2,273 0 0 0. PROFESSIONAL SERVICES 5215-44000 Professional Services 0 0 . Total Prof. Svcs. 0 0 0 0 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 101,113 0 0 Total Transfers Out 101,113 0 0 0 RESERVES 31830 CDBG Resources 0 0 0 .0 TOTAL 0 103,386 0 0 5111 /2011 172 CITY OF DIAMOND DAR CDBG-R Fund (155) BUDGET DISCUSSION FY11-12 CDBG-R Revenue (31631) Amount Budgeted: 0 Based on CDC awarded amount TOTAL EXPENDITURE BUDGET. $0 PROFESSIONAL SERVICES Amount Budgeted: 0 Professional Services (44000) REC93m3 Contract Admin - CDBG-R .. - TRANSFERS -OUT Transfer Out - ClP (9915-49250) Amount Budgeted: 0 26410 Curb Ramp Installation FUND BALANCE RESERVES CDBG Resources. Amount Budgeted: 0 173 CITY OF DIAMOND BAR f1N#3:TYP1^:::::;::Special:t:eeiie;:;;: SPECIAL FUNDS BUDGET FI I -qT--! }N::=::<:>:: rierg ff{cie: icy:;': FY 2011-2012 RUNDJ :.:.>'.:.:=>:::. ....... ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND FUND DESCRIPTION: The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy. The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 0 31631 EECBG Revenue 93,550 - 91,971 330,979 TOTAL 93,550 - 91,971 330,979 EXPENDITURES 5610-41200 Operating Expenses 13,050 0 11,950 5610-46250 Transportation Improvements 80,500 0 17,561 70,000 5610=46310 Building lmrpovements 0 . 62,460 260,979 93,550. 0 91,971 330,979 PROFESSIONAL SERVICES 5215-44000 Professional Services 0 Total Prof. Svcs. 0 0 0 0 TRANSFERS OUT 9915-49250 Transfer 0 0 Total Transfers Out 0 0 0 0 RESERVES 31830 Resources 0 0 0 0 TOTAL 93,550 0 91,971 330,979 5112.12011 174 CITY OF DIAMOND BAR EECBG Fund (156) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $330,979 ESTIMATED RESOURCES Appropriated Fund Balance (25500) EECBG Revenue (31631) Draw down from Dept. of the Treasury Amount Budgeted: 0 Amount Budgeted: 330,979 330,979 TOTAL EXPENDITURE BUDGET $330,979 EXPENDITURES Amount Budgeted: 330,979 Transportation Improvements (5610-46250) ITS Synchronization Project 70,000 Building Improvements (5610-46310) City Hall Solar Photovoltaic System 260,979 175 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2011-2012 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION, intD TYPI~ FtfNG"IOCapItaf Poject This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31330 Transprtn Tx - county Aid 31333 MTA - Transportation Fds 31817 Prop 12 Revenue 31818 Prop 40 Revenue 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 Recreation Trails Grant 571,929 Nature Ed. Grant (Prop 84) 31835 Fed Grants - Sect 117 31841 ARRA Revenue 31883 Hazard Elimination Pgm 34550 Developer Fees 39001 Transfer in - General Fd 39110 Transfer in - Measure R 39111 Transfer in - Gas Tax 39112 Transfer in - Prop A 39113 Transfer in - Prop C Transit 39114 Transfer sn - TEA 39116 Transfer in - Traf Imp Fund 39117 Transfer in - Prop 42 . 39119 Transfer in - TDA Fd 39120 Transfer in - Prop 1 B 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developrnt 39125 Transfer in - CDBG 3xxxx Transfer in - STPL TOTAL CAPITAL OUTLAY 5510-46411 Street Improvements 6510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5310-46420 Misc. Capital Improvements 5510-46420 Misc. Capital Improvements 556,493. Total Capital Outlay FUND BALANCE RESERVES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested (185,676) - - - 511,314 511,314 274,786 48,797 97,752 76,230 76,230 76,230 304,920 304,920 304,920 61,063 1,587,479 250,000 250,000 118,450 897,662 215,000 215,000 556,493. 556,493 521,915 90,000 571,929 571,929 676,099 19,690 266,664 180,000 180,000 865,000 11,550 500,000 500,000 50,000 53,921 65,000 65,000 579,588 391,113 226,686 226,686 58,344 286,000 286,000 367,729 31,889 470,821 470,821 547,464 227,620 272,596 272,596 155,979 101,113 522,000 4,277,506 4,486,989 4,486,989 4,541,635 3,175,078 1,816,422 1,816,422 2,218,250 579,088 .495,000 495,000 360,000 560,379 1,293,950 1,293,950 1,513,385 0 0 244,796 881,617 881,617 450,000 4,559,341 4,486,989 4,486,989 4,541,635 1 7 7 CITY OF DIAMOND BAR a�l�� SPECIAL FUNDS BUDGET F CTI!Ol�...: . ------f.? o�ect FY 2011-2012 Fh�l� #...... ._5a. CAPITAL. IMPROVEMENT PROJECTS FUND 25500 Reserve - Future Capital Imp (281,835) 0 0 Total Fund Balance Res. (281,835) 0 0 0 TOTAL 4,277,506 4,486,989 4,486,989 4,541,635 Note FY09-10 Columns Include Project Carry Overs from FY08-09 MTA - Transportation Funds Amount Budgeted, 153,786 Street Improvements 153,786 Sale of Prop A Funds Amount Budgeted: 121,000 Street Improvements 121,000 Rivers & Mountains Conservancy Amount Budgeted: 76,230 P&R Improvements 76,230 Recreation Trails Grant (31821) Amount Budgeted: 304,920 P & R Improvements 304,920 Transfers In - Prop 84 NBFP Grant Amount Budgeted: 61,063 Trails Exhibits 61,063 Hauler Fees (3xxxx) Amount Budgeted: 118,450 Street Improvements -Slurry Seal 118,450 Transfers In - General Fund (39001) Amount Budgeted: 0 Park & Rec Improvements Transfers In - Measure R (39110) Amount Budgeted: 521,915 Street Improvements 456,91.5 Neigh Traf Mgmt Prog 65,000 Transfers In - Gas Tax (39111) Amount Budgeted: 676,099 Street Improvements 676,099 Transfers In - Prop C (39113) Amount Budgeted: 865,000 Traffic Management Projects 865,000 Transfers In - TDA (3xxxx) Amount Budgeted: 50,000 Misc Improvements 50,000 Transfer In = STPL (3xxxx) Amount Budgeted: 522,000 Traffic Management Projects 522,000 Transfer Ina Prop c (3xxxx) Amount Budgeted: 0 Street Improvement Projects Transfers In - Quimby (39122) Amount Budgeted: 367,729 Park & Rec Improvements 367,729 179 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY11-12 Transfers In - Park Dev Fund (39124) Amount Budgeted: 547,464 Park & Rec Improvements 547,464 Transfers In - CDBG (39125) Amount Budgeted: 155,979 Park & Rec Improvements. 155,979. Misc Improvements PAGE 2 TOTAL EXPENDITURE BUDGET $4,541,635 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 2,218,250 Residential Slurry Seal -Area 1A 1,000,000 Arterial Slurry Sea[/Overlay - Zone 6 170,000 Chino Hills Parkway Rehabilitation 800,000 Pathfinder Road Rehabilitation 248,250 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 360,000 22311 Neighborhood Traffic Mgt Mitigations 65,000 CCTV Cameras - Traffic Signal Management 115,000 266ii TS - Battery Backup Syst @ 10 Intersections 180,000 Park & Rec improvements (5310-46415) Amount Budgeted: 1,513,385 Trails Freestanding Interpretive Exhibits 87,835 Dog Park at Pantera Park Meadow 131,600 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) 381,150 26210 Washington Street Park - Construction 510,000 26310 ADA Retrofit -3 Mini Pks-Stardust, Silvertip & Lngview So 52,800 26811 Silvertip Mini Park Improvements 300,000 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 50,000 Misc Improvements (5510-46420) Amount Budgeted: 450,000 Curb Ramp Instin - Maple Hill/Chapparral Med Mods - Grand/Summitridge 100,000 Grand Avenue Enhancement Study. 25,000 Golden Springs Dr Improvement Design 275,000 Pathfinder Road Sidewalk Improvement 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: V) U LU m w Q0 q 0 Q Z r Q r LLI ❑ > �LL 00 W o U J Q Q.. U co m is r. - U) N i r r C N LL O O J N CL Ln N 0 a O U o ti D m a a C? Q O +-+ O b b u7 In G o C Ci N N U 00000w otia�r O O O O C 0 C C boon LO uS o a fl r cn co r r co G O O U � � N C y d2 b E R L Gs o I Ud u o C: E 0 A'24-=0 u E2 n � a F u F e o ° m E a U F QI � cq i1 N cq o N N F' O O O b 0 0 Cl 0 C a O C C. LO T7 P o N N 't b 4 a a a a 0 0 0 0 o b oui rio� O N N LO 7 m ROD b c0 h b r b Y c � m cna N c*S N O IDCc ? co LL M O a O c2, �LU 0 CL Ngrv� lCC 7 M �- -4 5 IL E ~ as m Q n D ro E SC cc � � U N ¢ � N O ]+ O T ♦r• - - rte• � F ❑ cn: �¢<nu) LL. C 7 0 o rn 0. co O m 'cf M In C nO O N 11 1-1 V C-0 d O � m bT � C7 m ni m m ori [0 u7 o iti m o 00000en t NCCO O W ClO C kc"tim v U oc� oo nwiS73 m a 15- T V F a9 N C' N O C C K $ 7 Lej c2, �LU 0 CL Ngrv� lCC m ° o v mo �- -4 5 IL E ~ as m Q n D ro E E F N Es��''' - � � � U N ¢ � N O ]+ O T ♦r• - - rte• � F ❑ cn: �¢<nu) LL. C 0. doou)' ul cnOOmcn,i ' E'.�,� - o N O E E F-67�ao'o T n n J y n �EEEE . F � > 73 U �QF �EU�� a� O � mw f6 N v a cz co 0- Z FN r aLur aLL o� oIL� a F EL a. V D 47 m d 0 O m O O m 0 t o M LO - ' h--1 mo [fl 47 t2 [O N uD 1- I - E cm Q - U L LL a' LL CC - - G c O L1 - Ir LL N 7 LLl C -- - - - - QLL' jRN a O(�7 - - - - N n li > 0z- a O N- x LL it. � a dj (D 'Fy- - .. _ L J NFN O N 'C7 V JA vsdFcO . Q N N N7 Q 0.D E N Y V R - - - - co -C��u�t�CC0.KLL. 182 CITY OF DIAMOND AR SPECIAL FUNDS BUDGET FY 2011-2012 SELF INSURANCE FUND FUND DESCRIPTION: . Filt~i .......... .:I.....al:Sv 1"L!t'�CT:IQAl. ................. This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES 4081-47200 Insurance Expenditures 125,097 7,700 9,154 22,700 4081-47210 Insurance Deposits 248,153 543,199 543,248 485,483 4D81-47221 Insured Losses Total Other Exp. 373,250 550,899 552,402 509,183 FUND BALANCE RESERVE . 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 1,095,151 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 1,000,DDO Actual Adjusted Projected Requested ESTIMATED RESOURCES 1,468,401 1,550,899 1,552,402 25500 Approp Fund Balance 1,093,965 1,095,371 1,095,371 1,095,371 36100 Interest Revenue 8,780 9,000 9,000 9,000 39001 Transfer in - General Fund 365,656 446,528 448,031 389,812 TOTAL 1,468,401 1,550,899 1,552,402 1,494,183 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 125,097 7,700 9,154 22,700 4081-47210 Insurance Deposits 248,153 543,199 543,248 485,483 4D81-47221 Insured Losses Total Other Exp. 373,250 550,899 552,402 509,183 FUND BALANCE RESERVE . 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 1,095,151 1,000,000 1,000,000 985,000 1,095,151 1,000,DDO 1,000,000 985,000 1,468,401 1,550,899 1,552,402 1,494,183 183 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FYI 1-12 TOTAL RESOURCE BUDGET $1,494,183 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,095,371 Estimated Based on Projections 1,095,371 Interest Revenue (36100) Amount Budgeted: 9,000 Based on history 9,000 Transfer In - General Fund (39001) 389,812 Amount Budgeted: 389,812 TOTAL EXPENDITURE BUDGET $1,494,183 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 22,700 Crime Insurance Renewal 1;500 Property Insurance 6,200 Tot Lot Inspections 15,000 Insurance Deposits (47210) Amount Budgeted: 486,483_ Insurance Deposits 486,483 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 985,000 985,000 184 1iaS...: 'fttCITY OF DIAMOND BAR :vap7-Y�E .O .... ................... SPECIAL FUNDS BUDGET Ft}NG7ff1N :;: :::;Egtiip:Replaeernt.:: FY 2011-2012 F[iiE)# ::: ,620 :::: EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Restricted Fund Balance 21,760 2,738 2,738 3,000 25500 Unrestricted Fund Balance 247,002 248,624 248,701 211,416 36100 Investment Revenue 2,155 1,000 1,200 1,200 39001 Transfer in - General Fd - - 60,000 - 40,000 TOTAL 270,917 252,362 252,639 215,616 OPERATING EXPENSE 4090-42215 Depreciation Expense 19,478 2,738 3,000 5,000 19,478 2,738 3,000 5,000 CAPITAL OUTLAY 4090-46100 Auto Equipri ent 0 60,000 35,223 40,000 0 , 60,000 35,223 40,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 2,738 0 3,000 5,000 25500 Unrestricted Fund Balance 248,701 189,624 211,416 165,616 Total Fund Balance Res. 251,439 189,624 214,416 170,616 TOTAL 270,917 252,362. 252,639 215,616 185 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FYI 1-12 TOTAL RESOURCE BUDGET $215,616 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 3,000 Book Value of Equipment 3,000 Unrestricted Fund Balance (25500) Amount Budgeted: 211,416 Estimated Based on Projections 211,416 Interest Revenue (36100) Amount Budgeted: 1,200. Based on History 1,200 Transfer In - General Fd (39001) 0 TOTAL EXPENDITURE BUDGET $45,000 OPERATING EXPENDITURES Depreciation Expense (4090-42215) . Amount Budgeted: 5,000 5,000 CAPITAL OUTLAY Auto Equipment.(46100) Amount Budgeted: 40,000 Vehicle(s) Purchase 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0 Year End Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 165,616 Based on Budget -Unrestricted 165,616. CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2011-2012 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: FU Nf7:TYI�E >:< :: kntet n ........ >: Ll 1GTID1. g iip:R ....rr.... This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life . expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 3,592 101,400 Actual Adjusted Projected Requested ESTIMATED RESOURCES 5,000 CAPITAL OUTLAY 36100 Investment Revenue 3,517 2,000 2,000 2,000 39001 Transfer in - General Fund 50,000 159,500 159,500 - 25500 Restricted Fund Balance 347,000 149,700 149,700 - 25500 Unrestricted Fund Balance 472,189 206,189 206,189 440,389 0 TOTAL 525,706 517,389 517,389 442,389, OPERATING EXPENDITURES 4090-42215 Depreciation - Expense 3,592 101,400 5,000 5,000 Total Operating Exp 3,592 101,400 5,000 5,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 169,498 347,000 72,000 237,500 . 46235 Computer Equip -Software 0 0 0 0 Total Capital Outlay 169,498 347,000 72,000 237,500 FUND BALANCE RESERVE 25500 Restricted Fund Balance 149,700 0 0 25500 Unrestricted F=und Balance 376,006 68,989 440,389 199,889 Total Fund Balance Res. 525,706 .68,989 440,389 199,889 TOTAL 698,796 517,389 517,389 442,389 187 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $442,389 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 2,000 2,000 Transfer In - General Fund (39001) Amount Budgeted: 0 Transfer In. Limited due to Economy 0 Fund Balance Reserves Amount Budgeted: 440,389 Restricted Fund Balance Reserves Unrestricted Fund Balance Reserves 440,389 TOTAL EXPENDITURE BUDGET $242,500 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 5,000 Exisiting Hardware 5,000 New Hardware (assumed .75 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 237,500 Network Gear Replacment (No -to -exceed amount) 125,000 Phone System Replacment (Not -to -exceed amount) 0 Server refresh (9 servers) 112,500 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0. Fund Balance Reserves Unrestricted Fund Balance (25500) Amount Budgeted:. 199,889 Based on Budget 199,889 188 Agenda No. 6.I(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 3, 2011 Y11 JAFI� T STUDY SESSION: M/Tye called the Study Session to order at 5:40 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members, Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tem Ling -Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Glenn Steinbrink, Interim Finance Director; Ryan McLean, Assistant to the City Manager; Anthony Santos, Management Analyst; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Ken Desforges, IT Director; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. 110REVIEW OF DRAFT BUDGET FOR FY 2011-12 — Discussion and Action CMIDeStefano stated that tonight's Study Session is to provide the Council with an overview of the draft budget for FY 1112 and that IFDISteinbrink would be providing the overview. CMIDeStefano stated that he had advised all his Department Heads that the blueprint for the upcoming budget was the mid -year budget and was not all that different than the one approved for 2010. The City is still operating with very tight resources and has tried to keep expenditures as low as possible. Tonight's discussion will be about the General Fund budget and next week will be Special Funds, the Capital Improvement Program and to answer any questions that staff is unable to respond to tonight. If after the next study session, the City Council is ready, staff would then ask the Council to consider adoption of the budget. IFDISteinbrink then took the Council through the General Fund Budget and talked about revenues and expenditures explaining how those amounts were determined. He indicated that he would also speak about the funds that are associated with the General Fund those funds that either transfer in or transfer out of the General Fund. The total estimated resources for 11-12 are $23 million. He then provided the background as to where the City stood at the beginning of this fiscal year compared as to where we thought it would be. He stated that the General Fund will go down this year and next due to the purchase of the building, economic development, transfers out to the landscaping and lighting districts and to the CIP fund. Those amounts will be coming out of the General Fund Reserves for FY 10-11; however, approximately $630,000 to the General Fund Reserves was contributed. For FY 11-12, there is a projection of approximately $4.3 million dollars in General Fund Reserves that will be used for the city hall expansion and move, for professional services, for EIR and zoning changes. The same amount for economic development and additional transfers to the landscape and lighting assessment districts in the amount of APRIL 19, 2011 PAGE 2 CC STUDY SESSION $113,000. The City will contribute approximately $80,000 to the General Fund Reserves. IFD/Steinbrink then discussed the revenues which consist of property and sales tax. In 2005 property tax and sales tax contributed 40% of the revenues into the General Fund. In 2011-12 property tax and sales tax contributes very nearly 41%. IFDISteinbrink then went onto analyze the prior years of property/sales tax and the difference due to the State. Following 1FDISteinbrink's presentation, MITye thanked staff for the presentation and for providing him with a better understanding of the process. C/Herrera said she was very grateful for the economic position the City is in as compared to other cities in the San Gabriel Valley. It is a result of prudent spending and prudent decision-making by Council and staff. IFDISteinbrink thanked staff members for their cooperation and assistance in meeting the budget deadlines. CMIDeStefano explained that the format for the budget retained the same structure that was used in the past although there is a different set of experienced eyes reviewing the budget and providing staff with guidance. IFDISteinbrink has provided tips based on his experience as to how the City could better utilize its money and protect the General Fund. He found dollars to protect the General Fund and therefore no General Fund monies are used for the Capital Improvement Program. CMIDeStefano reiterated that his department heads and division managers have done a great job keeping the operation moving very effectively and passionately with a bias toward customer service while retaining their innovations and interest in doing things bigger, better, best with new tools and resources. For instance the Public Information Department has been exemplary in the past year with a variety of tools and innovations that do not cost the City a whole lot while providing a higher level of service to the City's customers. Everyone has responded to his mantra of saving every dollar possible. He thanked his team for all of the work each has put into this budget, the tightest and leanest budget during his tenure as City Manager. Still, many initiatives and projects will move forward and it will be an exciting yet tough year because the City is a couple of years away from seeing some of the revenues the City had a few years ago as the nation climbs out of the recession and as property values continue to rise. It will take a couple of years to see the rise in revenue from property taxes passing through to the City. There are no program cuts and no changes in the service levels other than an ongoing attempt to find ways to do things better and more effectively and efficiently. APRIL 19, 2011 PAGE 3 CC STUDY SESSION Public Comments: Allen Wilson stated that based on the figures that he saw that if the City could go without increasing scheduled fees as he suggested in October that in his opinion the City might see some additional revenues come into the City by way of property tax reassessment. He also noticed that under expenditures there is a $25.00 increase for employee benefit allotment which comes to a total of $20,000. In the past, the City has been generous with their employee allotments and wondered if the employees contribute any money. CM/DeStefano responded to Allen Wilson that as the Council Member's stated, the fees are not related to property taxes and was not completely certain what the speaker was expressing. The City Council made a policy decision and a fiduciary decision a few months ago to increase development permit fees and a slight increase on the Community Services/Diamond Bar Center fees and while the Diamond Bar Center fees were relatively current it occurred to him that on the Development Services side a lot more was needed because it had been about 11 years since those fees were increased. The Council took a position that the only increase would be the actual CPI from about 11 years ago which was roughly 30 percent in total. The Council also took the position that those fees would be gradually increased by about 10 percent per year over a three year period. So, all things being equal, it amounts to only about a $70,000 increase coming off of those fees. As the Interim Finance Director pointed out, the largest deficit is the loss of permit fees as a result of the recession. The development community has not had any issue with this year's increase and staff does not anticipate any issue as the increase moves forward next year and again, it is not related to property values at all and is related directly to a fee for service that is being requested and is not an "excess" by any stretch, it was literally CPI and CPI alone. The City still has very, very low fees compared to many other cities and the City is still on the Rose Institute and Kosmont-Rase Institute Cost of Doing Business Survey reports as one of the lowest fee cities for development in Southern California. C/Herrera stated that in addition, the City does not control property taxes. ADJOURNMENT: With no further business to discuss, MITye recessed the Study Session at 6:20 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of , 2011. STEVE TYE, Mayor Agenda No. 6.I(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 3, 2011 E piP ll",. � it CLOSED SESSION: 5:15 p.m., Room CC -8 Public Comments on Closed Session Agenda — None Offered. ► Government Code Section 54956.9(c) — Initiation of Litigation — 3 Cases STUDY SESSION: 5:40 p.m., Room CC -8 ► Review of Draft Budget for FY 2011-12 — Discussion and Action Public Comment on Study Session Agenda — One speaker Study Session adjourned at 6:20 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council Meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins stated that tonight's Closed Session began at 5:15 p.m. and that no public comments were offered on the Closed Session agenda. The City Council convened the Closed Session to discuss matters of potential initiation of litigation under Government Code §54956.9(c). The City Council took one reportable action to authorize the City Attorney to initiate litigation for the purpose of "quieting" title in favor of the City in two pieces of property known as Longview Park South and Stardust Park, parcels whose current ownership has always been presumed to be the City's; however, title was apparently never vested to the City. No other reportable actions were taken. CMIDeStefano reported that during this evening's Study Session the City Council received an overview of the Fiscal Year 2011-12 budget by 1FDISteinbrink who gave an overview of the estimated resources and where those dollars are coming from as well as pointing out the slight increases that are anticipated in most of those categories. IFDISteinbrink also discussed the anticipated appropriations and how and where those dollars will be utilized as well as use of General Fund Reserves this year to complete the City Hall project including the Library component and Landscape Districts. Following discussion CMIDeStefano announced that during the next study session the draft budget will come back to the City Council for further discussion, including Capital Improvement Program Funds and other special funds that need to be discussed. Following discussion if appropriate, during the regular meeting will then be recommending approval that night or the first City Council meeting in June. Allen Wilson was the only speaker who made comments. PLEDGE OF ALLEGIANCE: Barbara Carrera, Walnut Valley Water District Board Member led the Pledge of Allegiance. MAY 3, 2011 PAGE 2 CITY COUNCIL INVOCATION: invocation. Cantor Paul Buch, Temple Beth Israel gave the ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tem Ling -Ling Chang and Mayor Steve Tye Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney, Ken Desforges, IT Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Patrick Gallegos, Management Analyst; Lauren Hidalgo, Public Information Specialist; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented, SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MITye proclaimed May 2011 as Water Awareness Month and presented the proclamation to both Board President Scarlett Kwong and Board Member Barbara Carrera with the Walnut Valley Water District. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CMIDeStefano reminded residents and business operators that on Wednesday evening, May 25 at 6:30 p.m. the City will host an Emergency Preparedness Workshop at the Diamond Bar Center. 3. PUBLIC COMMENTS: Allen Wilson thanked the men and women in uniform for their heroic efforts this past week and towards preserving our nation's freedoms. He stated that in reviewing the Treasurer's Report on the agenda tonight that the $1 million five year investments the City made on February 16th° February 25th and March 2, 2011 that the interest rate was only 1 Y2 to 2 percent and asked why the City would invest money at that low interest rate for a five-year period. 4. RESPONSE TO PUBLIC COMMENTS: MITye stated that interest rates will not go down any further and they are more likely trending upward. What the City does not know is the timeframe for those increases and when money is invested for a longer term it is to capture more interest versus what the City could get on a short term basis. He then asked CMIDeStefano to respond to the speaker. MAY 3, 2011 PAGE 3 CITY COUNCIL 5. N CM/DeStefano responding to Mr. Wilson stated that each month staff provides Council with a Treasurer's Statement which includes a portfolio report of all investments. Currently, the City has some $28 million invested in a couple of different securities and investment types. Most monies are in the Local Agency Investment Fund and others in various security investment types as listed in the report. The timeframes and yields, simply stated, are the best that the City can receive at this point in time. The yield rates are low and they are low for citizens in general. For individuals investing public dollars the priority is "security first, liquidity second and yield third". Such is the format and reference points that are used by communities like D.B., by finance directors and by those that invest the public dollars. Such investments may result in a yield that is lower than someone might be able to get from some other institution but it results in the most liquid and most secure dollars for the public. The longer period of time the money is invested results in a more positive interest yield. Everyone would like for the yield to be higher and a few years ago it was much higher but the market is what it is at this time in history. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 10, 2011 — 7:00 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — May 12, 2011 — 7:00 p.m., SCAQMDIGovernment Center Hearing Board Room, 21865 Copley Drive. 5.3 City Council Meeting — May 17, 2011 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive. CONSENT CALENDAR: C/Everett moved, MPT/Chang seconded, to approve the Consent Calendar as presented with the exception of Item 6.4 pulled by C/Herrera. Motion on the remaining items carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, MITye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1. CITY COUNCIL MINUTES 6, 1.1 Study Session Minutes of April 19, 2011 — Approved as submitted. 6.1.2 Regular Meeting of April 19, 2011 —Approved as submitted. 6.2 RATIFIED CHECK REGISTER — Dated April 14, 2011 through April 27, 2011 totaling $1,217,685.46. MAY 3, 2011 PAGE 4 CITY COUNCIL 6.3 APPROVED TREASURER'S STATEMENT for the month of March 2011. 6.5 APPROVED EXTENSION OF CONTRACT AGREEMENT WITH MCE CORP FOR THREE YEARS (FY 2011-12; FY 2012-13; FY 2013-14) FOR STREET MAINTENANCE SERVICES. 6.6 AUTHORIZED THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PROTECTION DESIGN AND CONSULTING (PDC) FOR FIRE SPRINKLER SYSTEM DESIGN WORK ASSOCIATED WITH THE NEW CITY HALL IN AN AMOUNT NOT TO EXCEED $30,000; AND RESCINDED AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH LPA CONSULTANTS. 6.7 ADOPTED RESOLUTION NO. 2011-12: APPROVING A LOAN PROGRAM WITHIN THE SECTION 457 DEFERRED COMPENSATION PLAN ADMINISTERED BY ICMA-RC. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.4 AWARDED CONTRACT WITH R.F. DICKSON COMPANY, INC. FOR STREET SWEEPING SERVICES C/Herrera stated that she was concerned about the figures presented because of the ability of the contractor to do business at a lesser cost than the current contract. She recommended tabling this item to allow staff time to look into the potential conflict between street sweeping and trash pickup. MPT/Chang said it was the City's obligation to accept the lowest and most responsible bid and given the fact that Dickson has been sweeping the City's streets since 2000 it seems that the rates they have proposed is 18 percent lower than any of the other rates in the San Gabriel Valley. She would understand the concern if it were a new organization that proposed this rate but given that Dickson has had 11 years of experience in and with the City it would be difficult not to consider the proposed rates. She knows the other vendors and knows they would do a great job but the bottom line is, how do you justify not accepting a rate that is 18 percent lower than the next bid. MITye felt MPTIChang's point was well -taken but it sounded to him like the Council was being asked to approve Dickson at $11.85 versus the highest bidder at $22.00. His real concern is how, after this period of time, Dickson could come in almost 13 percent lower than what the City is currently paying. He asked if staff was comfortable that the City would continue to get the same level of service for almost 13 percent less than the City is currently paying or, has the City been paying 13 percent more MAY 3, 2011 PAGE 5 CITY COUNCIL than it should have been paying? CMIDeStefano responded that this is consideration of a renewal with RF Dickson for street sweeping services. Street sweeping services are charged to the City on a per mile basis. The current rate the City is paying to Dickson for the service they provide for multiple street sweeping efforts throughout the month and sometimes heavier during certain months is $13.55 per curb mile. The contract is coming up for conclusion the end of June 2011 and staff put the project out to bid and looked at a variety of different submittals (6) and as the Mayor referenced, the bid proposals were from a high of about $22 per curb mile to a low which was RF Dickson, the current provider who proposed that the rate be at $11.85 per curb mile which is, in fact, almost 13 percent lower than today's rate. RF Dickson is a company that has been providing these kinds of services to the community and many others in the Southern California area for many, many years. Staff is very confident that RF Dickson can continue to provide a very high level of service to the community. Staff looked at the proposals very carefully and believes there are sufficient considerations within the contract that gives the City the same high-level of service that Dickson has provided in the past. There are safeguards in the contract that should the contractor not provide the service levels as contracted for, the City can terminate the contract with a 30 -day notice as with other service contracts the City has. The specific of the proposal would best be left for RF Dickson to respond to and who has a representative present this evening who could address Council's concerns. Staff is satisfied that the company that has provided the City with strong service levels during the past few years will be able to continue to do so, based on the proposal they provided. MPT/Chang asked how much the City would be saving annually based on the new proposal. CMIDeStefano explained that the difference between the current price and proposed price would save the City about $25,000 annually. C/Everett moved, MPT/Chang seconded, to approve Item 6.4 as presented. Motion carried 3-2 by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS 7. PUBLIC HEARINGS- None Everett, Tanaka, MPT/Chang, Herrera, MITye None MAY 3, 2011 PAGE 6 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 APPROVAL OF FY 2011-12 CITY COUNCIL GOALS AND OBJECTIVES. CMIDeStefano reported that during last week's study session Council directed staff to make certain revisions to the 2011-12 City Council Goals and Objectives. In accordance with Council's direction, staff presents the final version of the Goals and Objectives for consideration and approval. CMIDeStefano introduced ATCM McLean who went through the FY 2011- 12 Goals and Objectives. ATCMIMcLean presented staff's report stating that each year, concurrent with the budget review, the City Council reviews, amends and adopts its goals and objectives for the upcoming fiscal year. These specific items identify the Council's highest priority projects, policies and legislative matters ranging from traffic and transportation to economic development and community communications. At the April 19 Study Session Council reviewed staffs recommendation, made its own amendments and directed staff to bring the updated list back to Council for consideration at tonight's meeting. The updated goals and objectives list brought forth by staff tonight reflects the completion of two items that were on last year's goals list: 1) Update to the City's Solid Waste Ordinance which was completed in 2010 and 2) Completion of the Traffic Signal Interconnect Project. This item in particular is only one component of the City's Traffic Management System which remains on the recommended goals and objectives list. In addition to recognizing those completed items, the recommendations include the following new goals: 1) Monitor the State's high speed and light rail proposals to ensure they do not adversely impact D.B. 2) Begin implementation of the approved Housing Element by completing necessary Development Code and General Plan Amendments. These two items were discussed during the April 19 Study Session. Between that meeting and tonight's meeting, C/Everett requested staff add a third item to the list for consideration that reads as follows: 3) Create a long-term economic development plan that markets Diamond Bar for new and stable development opportunities and generates new ideas for the health and continued preservation of existing businesses in the community. Staff recommends that the City Council adopt the recommended goals and objectives list for Fiscal Year 2011-12 and upon approval, staff will MAY 3, 2011 PAGE 7 CITY COUNCIL continue to work to implement each item and update the Council throughout the process. The final list as approved by the Council will be posted on the City's website for public reference. ClEverett thanked staff for providing the verbiage to him for the additional item that he is suggesting be added regarding economic development. In his view this allows the City to play a more pro -active role in business and economic development to develop desired City sales tax revenues addressed in an "economic development strategic plan" and felt that those words offered would really give the City a focus on that starting today and continuing not just for a year but for the next few years with those two specific elements that were included and reviewed two weeks ago. C/Herrera asked staff about the process stating that during the Study Session Council discussed each of the goals and at that time there was an opportunity to add goals which some Council Members did. This new goal that has been suggested the Council hasn't had an opportunity to discuss it. She would like staff's input on how these three points would differ from what is already contained in the Council's list of goals. Years ago the City hired and commissioned a professional study which is probably still available that speaks about a plan of action for the City. Before the Council adds a new goal she would like the Council to have an opportunity to discuss with staff the ramifications of that addition as it relates to a new expanded economic development goal. CM/DeStefano stated that City staff is asking that the City Council consider approval of the final set of Goals and Objectives as presented to Council for its consideration. He then stated that he had spoken to ClEverett earlier today and that time ClEverett had an interest in adding an economic development oriented goal. Staff prepared a couple of different options for consideration, passed them to ClEverett for his review and those are brought to the City Council for its consideration. ClEverett has a particular interest in the goal that he referenced and is for the Council's consideration to add to the list. Staff would recommend that the City Council consider the item but speaking for ClEverett indirectly, the idea is that the City needs to revisit some of the economic development strategic planning efforts that the City had a few years ago and look at something that might reflect more contemporary needs and be more reflective of the recent economic downturn and the vacancies the City has today versus those vacancies and conditions the City might have had a few years ago. To some extent it correlates well with the study that is underway now for the Honda property where the City is looking at a land use palate with and without an adjacent NI=L Stadium. D.B, is going to be affected MAY 3, 2011 PAGE 8 CITY COUNCIL with or without a stadium nearby and there might be different opportunities with a stadium than without. The City ought to conduct some contemporary research and gain expert advice and input. ClEverett spoke with him about creating a committee of interested parties that might be able to advise the City/City Council on economic development. A number of different ideas were discussed and this is the starting point for a new economic development strategy. With that said, it can be added to the list of goals and objectives this evening and worked on; the matter can be brought back for a broader study session discussion, or some other action could be taken. It has a budgetary impact and depending on what the City Council wishes to do it will then determine the budget sources that will be needed. It does not have to be done at this moment in time. The matter was raised by ClEverett and staff brought the matter to Council for its consideration. ClHerrera asked CMIDeStefano for clarification as to what he was referring to; was he talking about the monetary expenditures associated with it when he stated it could be done at this time or the cost of the studies? Or, can this goal be done at this time or sometime in the future. CMIDeStefano said he was referring to adding the goal to the list because in that event staff would need to come back to the City Council with thoughts and recommendations and with related budgetary implications to have the Council consider and approve a "game plan" going forward. That game plan may include the hiring of expert consultants and it may include a variety of studies and needs, none of which can be figured out this evening. This is more a question of whether the Council is interested in adding this type of goal that is focused more on an economic development strategy to the list this evening. ClHerrera said that years ago the City put $10 million into an Economic Development category and asked if that money was still available? CMIDeStefano said that the resources have been utilized over time and there is about $6.5-$7 million left. The monies have been used for economic development efforts over the years for staffing associated with economic development programs and for a number of different things. In this year's proposed budget there is an allocation of another $1154120,000 in economic development. Depending on what the City does that number will likely go up which will utilize more of the set- aside reserves. ClEverett said his intent was to make this a viable document of goals MAY 3, 2011 PAGE 9 CITY COUNCIL and objectives. In his experience the input he is getting economic development is very critical to the City and the City needs to focus on that earlier rather than later so it is just to put it in place. As he thinks about that he realizes there is another master plan in which the City has already invested a lot of money and that is the Parks Master Plan which is not on the goals and objectives and that troubles him; however he does think that the Council needs to add the focused bullets, and then work on the funds because that's another one that is going to take significant funding based on the Master Plan that was pretty well in place in the year 2009. Again he thinks it is important to look at that so that is his interest. If the Council waits a week or two to the next meeting to digest it he does not believe it is realistic to do that if there is an expectation of putting budgets with it. It would maybe give the City something to do in the budget cycle. He appreciates the reference to the money that was set aside and there may still be some there in the budgeting tools. But his interest is to make this a working document that in fact as things change and priorities change he suspects in this next year he hopes it will have a lot of significant changes that will impact a number of these items and the Council can adjust those as needed and timely. C/Everett stated that he does not need to have it done tonight and was not expecting that necessarily, but he is putting the item that he thinks is important to bring it up before the Council adopts. MPT/Chang said she agreed with ClEverett that the City needs to focus on economic development and is prepared to move with the proposed items tonight and reconsider or even direct the economic development item to a study session and amend the goals and objectives, if necessary. C/Herrera seconded MPTIChang's motion. Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, MITye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.2 APPROVE APPOINTMENT TO THE WILDLIFE CORRIDOR CONSERVATION AUTHORITY ADVISORY COMMITTEE. CMIDeStefano stated that there is a vacancy on the WCCA Advisory Committee and the City has received one application for consideration of appointment from Mangal Gulshan. C/Herrera stated that the City has been a member of the Wildlife Corridor Conservation Authority since 1995 and at one point served as a Board Member and believed that C/Tanaka now serves as the current Board MAY 3, 2011 PAGE 10 CITY COUNCIL Member. Important to that organization are the advisory committees. ClHerrera nominated Mangal Gulshan to be appointed to the Wildlife Corridor Conservation Authority Advisory Committee effective today. MPT/Chang seconded the nomination. Appointment confirmed by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Everett, Herrera, Tanaka, MPTIChang, MITye None None ClHerrera asked that staff provide Mr. Gulshan with an official document confirming his appointment that he can take with him to tomorrow's Advisory Board meeting. 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka reported that last week he attended the first D.B. Senior softball game where unfortunately they lost to Duarte 11-10. Later that evening the D.B. Seniors held their Mardi Gras Dinner and Dance. On Saturday April 23 he attended the Annual Easter Egg Hunt hosted by the D.B. Lions Club. Friday April 22 he joined in the Arbor Day celebration at Pantera Elementary School. C/Tanaka congratulated Boy Scout Joshua Lumbley for attaining the Eagle Scout rank, the highest rank in scouting. Congratulations to Troop 730. C/Everett acknowledged Sheriffs Volunteers and congratulated the Explorer of the year. He thanked C/Tanaka, the Lions Club and Miss Diamond Bar and her Court for their participation in the Easter Egg Hunt. He encouraged everyone to acknowledge their mothers' contributions during this Mother's Day weekend. ClHerrera stated that everyone in D.B. is fortunate to have a fiscally sound budget. D.B. is in a much better financial position than many neighboring cities. Some are going bankrupt and some are finding it necessary to make millions of dollars of cuts. Because D.B. spends less money annually than what it takes in the City is in very sound shape and expressed her thanks to the City's staff for their good and prudent decision-making as well as the City Council. She is very grateful to live in D.B. She is the City's representative for Foothill Transit and is pleased to report that Foothill Transit is also fiscally sound and will not face cuts in services or in the budget. Last year Foothill Transit had to make up $6 million in cuts but that is not the position this year which is good news for all who avail themselves of public transportation. She wished a Happy Mother's Day to all mothers and grandmothers. MAY 3, 2011 PAGE 11 CITY COUNCIL MPT/Chang encouraged residents to follow her on Facebook and Twitter and thanked all who had contacted her through that media. She updated the D.B. Women's Club on community activities and the women expressed that they were very pleased with how the City was moving forward with its goals and objectives. She attended Sheriff Baca's Salute to the Youth Gala which was a very well attended event in Beverly Hills. President Obama was staying at the hotel that same evening and security was tight and there was a lot of traffic but it was a good night for the kids. She attended Earth/Arbor Day at Pantera Elementary and the San Gabriel Valley Economic Outlook Breakfast. What she found to be very interesting is that there is essentially no population growth in LA County and in the San Gabriel Valley. She attended the Walnut Valley Educational Foundation's Teddy Bear Tea, a fundraiser to benefit the School District. She congratulated the Lions Club and Jack and Wanda Tanaka on a successful Easter Egg Hunt and wished everyone a Happy Mother's Day. M/Tye said he was impressed that C/Tanaka and his colleagues are able to lay out so many eggs segregated by age and no one gets piled on and no one gets hurt. He also congratulated the Fire Explorers on doing such a great job with the Pancake Breakfast. He and two of his colleagues attended the Teddy Bear Tea last Saturday and felt certain that the community had gathered to raise $70,000 or $80,000 or maybe even $100,000 for the library and for the Walnut Valley Educational Association that provides teachers with classroom grants. It was his privilege as he accompanied C/Herrera to speak on behalf of the City of D.B. at the Redistricting Commission held last Friday night and speak on behalf of communities that need to have good representation. He recommended that everyone give their Mom a special treat and take her to the E -Waste recycling event on May 7 and 8 from 9:00 a.m. to 3:00 p.m. in the parking lot of the AQMD. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 7:28 p.m, in honor of the troops. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 12011. STEVE TYE, MAYOR Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 MARCH 24. 2011 CALL TO ORDER: Chairman Grundy called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance, ROLL CALL: Present: Commissioners Lew. Herndon, Benny Liang, Dave Roberto, Vice Chairman Ted Owens and Chairman Dave Grundy. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Marcy Hilario, Senior Administrative Assistant. PRESENTATION OF 2011 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: RECESS: Chair/Grundy recessed the meeting at 7:15 p.m. RECONVENE: Chair/Grundy reconvened the meeting at.7:26 p.m. SELECTION OF CHAIR AND VICE -CHAIR FOR THE PARKS AND RECREATION COMMISSION: C/Herndon nominated C/Roberto to serve as Chairman of the Parks and Recreation Commission. C/Owens seconded the nomination. There were no other nominations offered. The roll call vote.was suspended and C/Roberto was unanimously acclaimed Chairman of the Parks and Recreation Commission with C/Roberto abstaining. C/Grundy nominated C/Liang to serve as. Vice Chairman of the Parks and Recreation . Commission. C/Liang declined the nomination. C/Owens nominated C/Herndon to serve as Vice Chairman of the Parks and Recreation Commission. C/Liang seconded the nomination. The roll call vote was suspended and C/Hemdon was acciaimed Vice Chairman of the Parks and Recreation Commission with C/Herndon abstaining. MARCH 24, 2011 PAGE 2 P&CR COMMISSION MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented in the agenda and read by CSD/Rose with the addition of the State of the City event, Thursday, March 31 from 6:30 to 7:30 p.m. at the Diamond Bar Center. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the Regular Meeting of February 24, 20.11. VC/Herndon moved, C/Owens seconded, to approve the February 24, 2011 minutes - as corrected. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update - RS/Murphey 2.1.1 PowerPoint Presentation on Youth Basketball - RS1McKitrick C/Owens asked if the gymnasium at Chaparral Middle School would be made available for the program. RSIMcKitrick said -he hoped so, but did not know at this point. When South Point opened, the school waited a year before allowing anyone into the facility and he hoped that Chaparral would move more quickly. C/Owens asked if the gym had seating and RS/McKitrick responded that at this point, no; however, the school intends to have seating. For the grand opening, the school pulled in some of the outdoor bleachers. The full court is more appropriate for older kids and because there are equipment rooms along the sides that would prevent the younger kids from having side court games, they would have to use the full court for the younger kids as well. 2.2 Parks Report — PMS/Jordan C/Liang asked if there hadbeen damage to any of the parks due to the excessive rain. PMS/Jordan explained that staff is monitoring Sycamore Canyon Park. When there is a. large amount of rain, the creek level rises and floods the tot lot which results in a doss of wood chips. Staff plans to replenish the current supply of wood chips; however, PMS1Jorda.n is hesitant to do that at this time in anticipation of more spring rain. Once the rain has subsided, the remediation will take place, The City has been fortunate not to suffer major incidents this year at Ronald. Reagan and Peterson Parks where the tot lots typically flood during the rainy season_ 2.2.1. Power Point Presentation on Trail Connector Re -Route Ridge Route to .Canyon Loop.- PMS/Jordan. MARCH 24, 2011 PAGE 3 P&R COMMISSION 2.3 Chair/Roberto asked if there were any other areas along the trail between Steep Canyon and the Diamond Bar Center that should be looked at for possible preventative measures. PMS/Jordan said there are other areas that are quite steep; however, he believes the one being discussed this evening was the worst area. At some point in the future, if the City is able to obtain more grant funds for trail development, there might be a couple of sections that would benefit from switchbacks or stairs. C1Owens asked how long the new switchbacks have been in use. PMS/Jordan said the re-route has been in use about a.week. C/Owens asked if staff had received. feedback from any. of the. users and PMS/Jordan said no, but staff has noticed quite a bit of foot traffic. C1Grundy asked if anyone contacted the individual who first brought this matter to staff's attention. CSD/Rose said staff would contact her. VC/Herndon asked if staff felt the re-routing sign would be sufficient to detour hikers or if staff considered installing a fence to block off the area, PMS/Jordan said he did not believe a fence was necessary. Individuals who want to cut through the. area will find a way and if staff were to put in a fence, it would give staff another maintenance issue and detract from the area. Parks Master Plan Update -CSDIRose C1Grundy asked if the document was being updated for any of the recent discussions or. ideas about the dog park and CSD/Rose responded "yes." Originally the plan for the Pantera meadow is strictly for a scout facility and now the document indicates the meadow could be used for either a meadow or dog park. VC/Herndon asked if any further discussions had been held regarding the dog park since the Commission's last discussion and CSD/Rose responded "no," Staff is gathering numbers and is planning to take that information to a future study session with the City Council. When this item is placed on the study session agenda, he will advise the. Commissioners. 3. OLD BUSINESS; 4. NEW BUSINESS: 5. ANNOUNCEMENTS..' trail re-route. None None VC/Herndon commended staff for quick action on the C/Owens thanked staff for the PowerPoint Presentations and quick response to the concerns and safety issues with the trail re-route, . He also shared that he and his wife joined the excursion to the Getty Museum. He thanked CSC/Batson and her assistant for providing such:a well -organized event: MARCH 24, 2011 PAGE P&R COMMISSION! ClGrundy echoed his colleagues' comments on staff's quick response on the trail re-route and he appreciated seeing the evaluations of the basketball program and hearing about some of the other activities taking place in the City. It never gets old being able to say what a wonderful job everyone is doing. Keep up the good work because the results are very obvious in terms of evaluations and the way the parks look. ClGrundy stated that he may not make. it to the upcoming. City Birthday Party because it appears that will take place. during a planned family outing. C/Liang thanked staff for the great presentations. Chair/Roberto thanked staff for everything they are doing. He attended the CPRS Conference in Sacramento and participated in some very good education sessions, including a session on effectively managing budget cuts. He is very thankful that D.B. has been fiscally responsible and that the City has not had to face significant cuts in its budget. There are California cities that .are suffering significantly and meticulously going through their budgets to cut costs to attempt to balance their budgets. As a result of attending the conference, he realized that a position in Parks and Recreation would be a fun career. CSD/Rose congratulated Chair/Roberto on his appointment and thanked ClGrundy for his past service as Chair: Chair/Roberto thanked former Chair/Grundy for his leadership by example during Chair/Roberto's first year on the Commission. ADJOURNMENT:. VC/Herndon moved, ClGrundy seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, . Chair/Grundy adjourned the meeting at 8:17 p.m: The foregoing minutes are hereby approvedthis4 day of APF -1 2011. Respectfully Submitted, Bbd F dSE, SECRETARY Agenda No. 6.3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING FEBRUARY 10, 2011 CALL TO ORDER: Chairman House called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management/Government Center Hearing Board: Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chair Pincher led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Kenneth Mak, Vice Chair Liana Pincher and Chair Kevin House Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Christian Malpica-Perez, Associate Engineer (Traffic), and Marcy Hilario, Senior Administrative Assistant I. APPROVAL OF MINUTES: A. Minutes of the January 13, 2011 regular meeting. C/Carrera moved, CIMok seconded, to approve the January 13, 2011 minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Carrera, Mok, VC/Pincher, Chair/House NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: November, December 2010 and January 2011 2. Collisions: November, December 2010 and January 2011 3. Street Sweeping: November, December 2010 and January 2011 VC/Pincher said she thought that a bill had passed the Assembly that would allow street sweepers to have cameras for enforcement in 2011. PWD/Liu shared that Request for Proposals (RFP's) have been distributed for street sweeping services and are due by February 15th. One optional item under consideration is this automated parking enforcement tool. The language of the bill refers to "public agency owned or public agency operated street sweepers" that can have this tool to provide parking FEBRUARY 10, 2011 PAGE 2 T&T COMMISSION enforcement on street sweeping days. There are many questions to be answered before D.B. implements such a tool. VC/Pincher asked if this service would eliminate a compliance officer position. PWD/Liu responded that the system, if implemented, would supplement the regular service because there is currently only one CSO position. IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None ITEMS FROM COMMISSIONERS: C/Mok said he received a call from a resident who told him the green was short - cycling at the northbound SR -57 off -ramp traffic signal at Pathfinder Road. AEIMalpica-Perez responded that staff received several calls about the signal. He was able to pass on the information to Caltrans and the issue was resolved yesterday. ClCarrera asked if staff is alerted to system problems only when residents call in or if there is some kind of diagnostics that alerts staff. SE/Yee responded that there are two answers to the question depending on who owns the signal. If Caltrans owns and maintains the signal, generally, they are notified about the problem. If the City owns and maintains the signal, there is not necessarily an alarm about the problem because there are certain parameters that need to be refined and set up to detect such problems. Staff is typically alerted regarding traffic signals that are in red flash mode. ClCarrera said that residents should be encouraged to notify staff with any and all concerns. Chair/House recalled at the last meeting that there was discussion regarding signage on Pathfinder Road next to DBHS reflecting school speed zone. He shared that he did not observe any signage on Pathfinder Road. AEIMalpica-Perez responded that there is a "25 mph when children are present" sign by the Chevron gas station and a second sign by the school on Brea Canyon Road. The 40 mph sign is posted after the 25 mph sign (a white and yellow sign). He was not sure if there was a 25 mph sign on Pathfinder Road. PWD/Liu said that staff would have to check about whether a sign is required on Pathfinder Road. VII. INFORMATIONAL ITEMS: A. Traffic Signa! Battery Backup System Project—AEIMalpica-Perez reported that staff continues to work with the manufacturer and the City's IS Department to set up the paging and alarm system. The design and construction management contract was approved by the City Council on February 15t. Staff expects the design to be completed by early April and completion of construction is anticipated by the end of June. FEBRUARY 10, 2011 PAGE 3 T&T COMMISSION B. Multi -Year CIP — Comprehensive Infrastructure Management Plan — SE Yee stated that about six months ago, the City engaged a consultant to assist the City in developing a multi-year planning document that would look at the City's sewer and storm drain infrastructure. They also assessed the inventory and condition of the facilities in order to develop cost valuations and future projects with respect to on-going costs to maintain and potentially rehabilitate some of the infrastructure. C. Industry's Grand Avenue Bridge Widening/interchange Project— SE/Yee reported that a funding application was initiated by the City of Industry to seek funding from Metro for a portion of the project that lies within the City of D.B. at the intersection of Grand Avenue and Golden Springs Drive. The project is to improve the intersection by adding through lanes on Grand Avenue and additional turn lanes on Golden Springs Drive. Stated costs for the improvements is $15 million. The funding application requested $6 million with the balance of the project costs to be paid by the City of Industry. D. SR57160 Feasibility. Study — SE/Yee explained that staff members and Council Members will visit Washington D.C. in March to gain visibility and lobby for funding for the overall "big fix" improvement for the interchange. The underlying goal is to be able to get this project listed on the re -authorization of a Federal Transportation Bill. E. Environmental Enhancement Mitigation (EEM) Improvement Project — SEIYee reported that this project was completed when plantings were installed about a week and a half ago on Brea Canyon Road and Via Sorella. F. NTMP — Briar Creek Road/Decorah Road Neighborhood/Willow Creek Neighborhood — SE/Yee stated that staff plans to bring the concept back to the neighborhood the first part of March. At that time, staff will request the neighborhood to seek two-thirds approval of the residents along Willow Creek in order to move forward with final plans for the project. G. Lemon Avenue On/Off-Ramp Project — AE/Molina reported that staff anticipated final plans and specs would be completed by the end of January. However, due to staffing changes by the design consultant, plans are now expected to be completed by the end of February for submission to Caltrans. The right-of-way co-op agreement, the agreement to be executed between the City and the State that would allow the State to go in and do the partial right-of- way takes for the project, is the next step in the process. Staff is waiting for the State to provide the fourth draft of the co-op agreement for City Attorney review and presentation to Council. Staff hopes to have the draft agreement by the end of February so that the matter can be scheduled for Council agenda in March. Once the document is executed, the anticipated 18 -month process will commence immediately with start of construction projected by the end of 2012/beginning 2013. H. Residential Area 7/Zone 5 Road Maintenance Project — AE/Molina stated that yesterday, the consultant advised staff that they had been in the targeted neighborhood conducting field investigation of the existing pavement conditions. Preliminarily, the feedback is that the roadways appear to be in fairly good shape. The final design scheme and repair recommendations will be, presented to staff by the end of February for bid opening by the end of March/early April. FEBRUARY 10, 2011 PAGE 4 T&T COMMISSION Brea Canyon Road Drainage Improvement Project — AE/Molina indicated that this project was completed this week. Three catch basins were reconstructed along the east side of Brea Canyon Road, north of Pathfinder Road. 2010-2011 CDBG Curb Ramp Project — AE/Molina reported that this project was awarded to CJ Construction and construction has commenced with an average curb ramp completion of 20 per week. As required, the project is scheduled to be completed by the end of February. PWD/Liu reported that at its February 1, 2011 meeting, the City Council approved Ordinance No. 01 (2011), the updated Citywide Speed Zone Survey Study. PWD/Liu stated that staff has been working with Caltrans since 2003 to get signal improvements on the southbound SR- 57 off -ramp at Brea Canyon Cutoff Road. D.B. completed its portion of the design work. The project went,to bid two weeks ago and received 13 proposals. Staff will recommend to the City Council to award the contract to Freeway Electric and, if approved, signal construction will commence in March with completion anticipated by the end of June. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/House adjourned the meeting at 7:40 p.m. The foregoing minutes are hereby approved this day of Respectfully, David G. Liu, Secretary Attest: Chairman Kevin House 2011. CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager Agenda # 6 .4 Meeting Date: May 17, 2011 AGENDA REPORT TITLE: Ratification of Check Register dated April 28, 2011 through May 11, 2011 totaling $ 787,453.66. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 787,453.66 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 28, 2011 through May 11, 2011 for $ 787,453.66 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: David Doyle Assistant City Manager REVIEWED Assista t CitKner Attachments: Affidavit and Check Register —4/28111 through 5111111. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 28, 2011 through May 11, 2011 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Com Org Support Fund Prop A - Transit Fund Prop C - Transit Tax Fund Integrated Waste Mgt Fund A62766 - Air Qlty Mgt Fund Com Dev Block Grant Fund CA Law Enf Equipment Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Signed: David Doyle Assistant City Man Amount $534,255.57 300.00 224, 508.20 4,920.08 4,625.21 4,448.00 5,872.45 382.33 3,734.53 2,367.62 2,039.67 $787,453.66 41 V C O O O O d 7 O DO O O O O O O W 'D O E ti O O O h V 00 Ln O N O y N (D I� M m O z LL U U d 0 O 0) O N d' �? r 1` O U V O Z d (n Uj ¢ U U aQ Z 00 (D m LO I- O co co 0 V Ll] CD O LO I— CO V V Vim' V V EA cm 00 V �' EtT V M O N V V to Z O t(7 f1 c •-N 6`3 N V Io � Ln O O Lf> Lo (t 1 00 «) Cl) V LG? I V Q V' V N O O O O O d d d O 0 UN N N N N ¢ O O O O O Q M V N d O Nf) LN Lo O O O 0 O O r r C F O d LL LL r W C U O U3 .Q - L() M D1 0 D) m CD 0 0 0 0 00 U CL, M LL C- M 0 o r Y Y r Y CD CD C3 V z En W W W W W N LL LL LL LL. 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H H ra a O ro a HSA m �� H rq ,H H H W H W U �-1 \ •. 04 Gla F' W Ln to O H U FC W qoH HE U U G fx U� w .. .. UH1 a� cil H H H H H H U 0 0 O R &- cul 0 H 'i r% CITY COUNCIL Agenda # 6.5 (a) Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager i TITLE: APPROPRIATE MTA LOCAL TRANS JJATION FUND RESERVES IN THE AMOUNT OF $93,174 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2010-2011; APPROVE PLANS AND SPECIFICATIONS; AWARD THE CONSTRUCTION CONTRACT FOR THE RESIDENTIAL AREA 7 AND ARTERIAL ZONE 5 ROAD MAINTENANCE PROJECT TO SULLY -MILLER CONTRACTING COMPANY IN THE AMOUNT. OF $1,819,990-00; AND AUTHORIZE A CONTINGENCY AMOUNT OF $106,539.88 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,926,529.88. RECOMMENDATION: Appropriate, approve, and award. FISCAL IMPACT: As part of the FY 2010-2011 Capital Improvement Program, $571,929.00 of Gas Tax Funds, $506,493.00 of Measure R Funds, $511,314.00 of MTA Local Transportation Funds, and $226,686.00 of Prop 1 B Funds were budgeted for the Residential Area 7 and Zone 5 Road Maintenance Project for a total allocation of $1,816,422.00 for design, construction administration and construction. To date approximately $85,560.00 has been encumbered for design and construction administration services with a contingency amount of $8,600 reserved. To be cost effective, the design and construction administration contract was combined as one contract for both the Area 7 and Zone 5 projects. The construction contract will also be issued as one contract for both Area 7 and Zone 5. There is approximately $1,722,262.00 remaining in the current budget. As shown in the attached table, the transfer of $129,265.88 will come from the un -used budgeted funds (savings) for the completed Area 6 Slurry Seal/Chip Seal Project. Additionally, an appropriation from the MTA Local Transportation Fund Reserves in the amount of $93,174.00 will also be required to fully fund the project. 1 SWEMSeal/Chip Seal Program FY 2010-2011 Budget Encumbrance Balance Residential Area 7 $1,078,422.00 $1,078,422.00 Arterial Zone 5 $738,000.00 $1,816,422.00 Onward Engineering Design and Construction Admin Services Contract $85,560.00 $1,730,862.00 Onward Engineering Confingency $8,600.00 $1,722,262.00 Onward Engineering Contract Amendment $18,172.00 1,704,090.00 Sully -Miller Contract Amount $1,819,990.00 $11 555,900.00) Sully -Miller Contingency $106,539.88 2:43.3' Reallocation of un -used funds for the Area 6 Project $129,265.88 ($93,17 Appropriation of MTA Funds $93,174.00 --- To fully construct the Residential Area 7 and Arterial Zone 5 improvements at a cost equal to the lowest responsive bid plus contingency, an amount of $129,265.88 and an appropriation of $93,174.00 will be required. BACKGROUND/DISCUSSION: The Residential Area 7 and Arterial Zone 5 Road Maintenance Project, with a residential centerline mileage of 16.4 miles and an arterial centerline mileage of 3.3 miles, is the seventh year of the residential seven-year slurry seal program and fifth year of the arterial seven-year slurry seal program. (See Exhibits A & B) With the completion of the updated Pavement Management System in 2009, several streets within Area 7 were identified to be in very poor pavement conditions. Due to these poor pavement conditions, a slurry seal will not be an effective pavement maintenance treatment. Therefore, in addition to the normal slurry seal treatment to the roadway, thirty one (31) residential roadway segments have been selected to receive a chip seal treatment that will extend the life of the pavement for up to 10 years. This chip seal treatment is considered much more cost effective than a grind and overlay treatment of failed roadways and is one of the oldest but most successful methods of road surfacing. The chip seal consists of a thin layer of emulsion being placed over existing pavement followed by a layer of aggregate applied over the emulsion. A slurry seal is then applied over the aggregate creating a "cape seal'. In addition to the residential roadways, this year the City will perform preventive maintenance treatment on four (4) arterial roadway segments. 'These segments are Brea Canyon Road between Pathfinder Road to the Southern City Limit, Diamond Bar Blvd between Sunset Crossing Road and Temple Avenue, Golden Springs Drive between 2 Diamond Bar Blvd. and Grand Avenue, and Pathfinder Road between N. Brea Canyon Road and S. Brea Canyon Road. A preventative program combining slurry/chip seal, localized R&R, and grind and overlay have the advantage of preventing rapid deterioration of the roadways by sealing cracks and conducting rehabilitation in localized areas of the roadway. With the completion of the plans and specifications, the project was advertised for bids on April 11, 2011. On May 9, 2011, six (6) bids were received, and the lowest responsive bidder was Sully -Miller Contracting Company, Inc. The bids received were as follows: Company 1. Sully -Miller Contracting 2. COPP Contracting 3. RJ Noble 4. All American Asphalt. 5. Hardy & Harper 6. Pavement Coatings Bid Amount $1,819,990.00 $1,870,637.76 $1,930,058-36 $1,977,000.00 $2,023.748.57 $2,029,780.53 The Engineer's estimate was $1,717,844.99. Staff has verified the contractor state license and found it to be valid. References were checked for Sully -Miller Contracting Company, Inc. and all of the references gave positive feedback with little reservations. The project schedule is tentatively set as follows: Award of Contract Notice to Proceed Start of Construction Completion of Construction PREPARED BY: Erwin Ching, Assistant Engineer REVIEWED BY: vid G. Liu, P.E. Director of Public Works May 17, 2011 June 6, 2011 June 13, 2011 September 6, 2011 Date Prepared: May 12, 2011 ATTACHMENTS: EXHIBIT "A" — RESIDENTIAL SLURRY SEAL PROGRAM EXHIBIT "B" -W- ZONE 5 ARTERIAL SLURRY SEAL PROJECT CONTRACTOR AGREEMENT Citywide Residential Slurry Seal Program 4 TO- 108.4 1 19.5 04-05 2 16.5 05-06 3 17.9 06-07 4 14.4 07-08 5 12.0 08-09 6 11.8 09-10 7 16.4 10-11 TO- 108.4 ill�ilillill'ill Pill A 5 I<i DIAMOND BAR BOUNDARIES ZONE 5 SECTION OF DIAMOND BAR BETWEEN SUNSET CROSSING ROAD AND TEMPLE AVENUE SECTION OF PATHFINDER BE- TWEEN N. BREA CANYON ROAD AND S. BREA CANYON ROAD AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Sully -Miller Contracting Company hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Sully -Miller Contractjn� Company and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Residential Area 7 and Arterial Zone 5 Road Maintenance Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Residential Area 7 and Arterial Zone 5 Road Maintenance Project in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated May 2011 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 9, 2011, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Six 60 working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred (S500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion. date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof 31 that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $1,000,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $1,000,000 each person; $1,000,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $1,000,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $1,000,000 each accident; $1,000,000 aggregate. 5) Automobile - Bodily Injury $1,000,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage 51,000,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: 7 "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (3 0) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. E. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him., upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. E C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 10, NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated May 9, 2011. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 747612A Sully -Miller Contracting Company 135 S. State Colle e Blvd. Suite 400 Brea, CA 92821 By: Date TITLE CITY OF DIAMOND BAR, CALIFORNIA M STEVE TYE, MAYOR Date ATTEST: By: TOMMYE A. CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date 11 CITY COUNCIL Agenda # 6- 5 (b) Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: APPROVE DESIGN AND CONSTVOAR�D ERVICES ADMINISTRATION CONTRACT AMENDMENT WITENGINEERING FOR THE RESIDENTIAL AREA 7 AND ARTERIAL ZONE 5 ROAD MAINTENANCE PROJECT IN THE AMOUNT OF $16,625.00 PLUS A CONTINGENCY OF $1,547.00 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $18,172.00. RECOMMENDATION: Approve. FINANCIAL IMPACT: Sufficient funds will be available for these services within the current Capital Improvement Project Budget for the FY 2010-2011 slurry seal program. BACKGROUNDIDISCUSSION: On December 7, 2010, Council approved a design and construction administration contract with Onward Engineering for the Residential Area 7 and Arterial Zone 5 Road Maintenance Project in the amount of $85,560.00 with a contingency of $8,600.00 for a total authorization of $94,160.00. After award of the contract, staff determined that it would be economical to include Pathfinder Road with the Arterial Zone 5 Road Maintenance Project. Pathfinder Road was originally part of the previously completed Arterial Zone 4 Road Maintenance Project however a median construction project along Pathfinder Road necessitated the need to defer the repairs on the street. On February 17, 2011, Onward Engineering submitted a proposal for additional design and construction administration services for Pathfinder Road in the amount of $25,225.00. These services include field reconnaissance and analysis of several different treatment options for Pathfinder Road, obtaining an encroachment permit from Caltrans, preparation of traffic control and detour plans, construction management and inspection, and geotechnical testing. Staff issued a change order in the amount of $2,460.00 for the design portion of the additional services leaving a balance of $6,140.00 in contingency funds. The total contract amendment amount required is therefore $16,625.00 plus an approximate 10% contingency ($1,547.00). The addition of Pathfinder Road will add fifteen (15) working days to the original construction schedule for a total duration of sixty (60) working days. The tentative schedule has been set as follows: Award of Contract Amendment Award of Construction Contract Construction Start Date Completion of Construction PREPARED BY: Erwin Ching, Assistant Engineer REVIEW D B 77 David G. Liu, P.E. Director of Public Works May 17, 2011 May 17, 2011 June 13, 2011 September 6, 2011 DATE PREPARED: May 12, 2011 ATTACHMENTS: Contract Amendment No. 1 for Onward Engineering 2 AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 1 is made and entered into this 17th day of May 2011, between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and ONWARD ENGINEERING (hereinafter referred to as "CONSULTANT"). A. RECITALS: (1) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide Professional Consulting Services, which the Agreement was dated December 7, 2010. (ii.) The CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide engineering services for the additional design and construction administration of Pathfinder Road. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibits "A" & "B", for the engineering design and construction administration services for Pathfinder Road" Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of Agency in compliance with the schedule set forth in Exhibits "A" & "B". Payment will be made only after submission of proper invoices in the form specified by City. Section 3: Each party to this Amendment No. 1 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 1 shall be valid and binding. Any modification of this Amendment No. 1 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Agreement shall not exceed Eighteen Thousand One Hundred Seventy Two Dollars ($1$,172)." 3 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as of the day and year first set forth above: APPROVED AS TO FORM By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye A. Cribbins, City Clerk DATE: CONSULTANT: Majdi Ataya, Principal 4 Steve Tye, Mayor E W pq I.4 a a O L u ro w 2 c O .3 m c ai CU C c lA.l rm C O N N In O a I!] o r D O o O a r ayT'j ,�a„�v (: 64 b9 rA ff3 Uri .� fig W Ui W b9 N v�lY O © O O O +z. - O O O O kn LID }C 00 00 ^� o ktn en vro x y o 45,5 y J3�� r C O 45 `'r G V Y � N � G z z o 0 g V L.1 1'r O U'C G a yam„ ;� U y o � a a O L u ro w 2 c O .3 m c ai CU C c lA.l rm C O Agenda # 6-6 Meeting Date: May 17, 2011 CITY COUNCIL �' ', AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROPRIATE $13,386 OF PARK DE ELOPMENT FUNDS AND $13,386 OF QUIMBY FUNDS AS ADDITIONAL FUNDING SOURCES FOR THE NATURE EDUCATION FACILITY PROGRAM FUNDS SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006 FOR THE SYCAMORE CANYON PARK TRAIL OUTDOOR FREESTANDING INTERPRETIVE EXHIBITS RECOMMENDATION: Approve appropriation. FINANCIAL IMPACT: There are sufficient funds in the reserves for both the Park Development Fund and Quimby Fund to accommodate this appropriation. BACKGROUND: As part of the grant process for the Nature Education Facilities Program, matching funds must be committed to the project before the grant contract can be completed. Listed in the original grant application as matching fund sources are the City of Diamond Bar Park Development Fund for $13,386 and Quimby Fund for $13,386. DISCUSSION: Staff is preparing the Funding Source Form to return to the state with the date these funds are committed. The total amount awarded to the City from the grant is $61,063. Adding the $13,386 X 2, or $26,772, the total amount of the project is $87,835. PREPARED BY: Aliso e s, Community Services Coordinator REVIEWED BY: Bob Ro e Community Services Director Attachment: Grant Funding Sources Form FUNDING SOURCES FORM APPLICANT CITY OF DIAMOND BAR PROJECT NAME Sycamore Canyon Park Trail. Outdoor Freestanding Interpretive Exhibits The APPLICANT understands that the PROJECT cannot be funded Unless the requested GRANT equals the estimated total PROJECT cost, or, the requested GRANT plus additional committed funds equals the estimated total PROJECT cost. The PROJECT must be completed and open to the public before final GRANT payment is processed. Signature APPLICANT'S AUTHORIZED REPRESENTATIVE Date CITY COUNCIL Agenda # Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mara . TITLE: AWARD OF CONTRACT TO PANELIZED STRUCTURES DBA PANELIZED SOLAR IN AN AMOUNT NOT TO EXCEED $260,500 FOR THE CITY HALL SOLAR PHOTOVOLTAIC SYSTEM LOCATED AT 21810 COPLEY DRIVE, DIAMOND BAR. RECOMMENDATION: Award contract. FISCAL IMPACT: The project would be funded solely by the City's Energy Efficiency and Conservation Block Grant (EECBG) award. The grant funds are drawn down prior to payment of funds, posing no impact on the General Fund. BACKGROUND 1 DISCUSSION: In 2009, the City was awarded $516,500 in Energy Efficiency and Conservation Block Grant (EECBG) funds as part of the American Recovery and Reinvestment Act (ARRA). At the time, the City was initially going to utilize EECBG funds to install a Solar Photovoltaic System on the Diamond Bar Center. However, with the acquisition of the two-story office building at 21810 Copley Drive, the opportunity to install the system at our future City Hall location was deemed more appropriate. Staff released a Request for Proposals (RFP) on December 1, 2010, seeking bidders to design and install a Solar Photovoltaic System using the available grant funds for this project. Five (5) firms responded to the RFP, and after careful review and consideration, staff recommends that a contract be awarded to Panelized Solar. The following matrix contains information on the five (5) proposals received for this project: 'Proposal received after the deadline. Panelized Solar REC Solar K2 Solar Tecta America/ HelioPower Sun Valle Total Cost $260,500 $258,890 $237,220 $260,979 $259,875 kW Capacity (DC) 46.4 43.0 35.42 36.6 31.5 Totalper/kW $5,614 $6,021 $6,697 $7,131 $8,250 Ranking 1 2 1 3 4 15 'Proposal received after the deadline. Of the proposals, Panelized Solar provided the highest kW rating system and the most innovative design. Unlike traditional mounted systems that require penetrations into the roof membrane, the Panelized System uses Solyndra panels that are cylindrical and lay flat on the roof without any direct penetrations or ballast. The system weights less than three pounds per square foot, and is rated to withstand wind gusts up to 130 miles per hour. Additionally, because the panels are cylindrical, they generate electricity over a larger period of time, and will work better in conjunction with the proposed cool roof that will be installed on City Hall. Staff has consulted both with Southern California Edison and the City's Building and Safety Division. Although the proposal isn't a traditional ballasted or mounted system, it is the optimal design given the City's criteria and desire to limit impacts on the existing roof. Please note that under the RFP process, the City awards the contract to the firm that provides the best value project, not necessarily to the lowest bidder, and that in this instance, based on all of the criteria, staff believes that Panelized Solar is best qualified for this project. Prepared by: ter... Anthony Santos Management Analyst Reviewed b . Ryan Lean AssiWrfit to the City Manager Attachments: 1. Agreement with Panelized Solar. 2. Scope of Work. 3. Panelized Solar Proposal. 4. City's Request for Proposals. 5. Compensation Schedule. 6. Energy Efficiency and Conservation Block Grant Terms and Conditions. AGREEMENT FOR DESIGN, FABRICATION AND INSTALLATION OF A SOLAR PHOTOVOLTAIC SYSTEM THIS AGREEMENT is made as of , 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and Panelized Structures, Inc. (dba Panelized Solar) ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to design and install a complete and fully functioning Solar Photovoltaic System, B. Contractor. represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" Scope of Work. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Contractor are asset forth in Exhibit "A." C. Contract Documents` This Agreement, the Contractor's Proposal (Exhibit "B") and City's Request for Proposals (Exhibit "C") shall constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 2. Term of Agreement. This Contract shall take effect , 2011, and remain in effect unless earlier terminated pursuant to the provisions herein. 3. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an amount not to exceed the grand total of two hundred sixty thousand, nine hundred seventy nine dollars ($260,979.00) in accordance with the hourly rates set forth in the Compensation Schedule attached hereto as Exhibit "D" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. 1 5. Addresses. City: James DeStefano, City Manager Contractor: Panelized Structures, Inc. City of Diamond Bar dba Panelized Solar 21825 Copley Drive 5731 Stoddard Rd. Diamond Bar, CA 91765-4178 Modesto, CA 95355 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with Section 6. 7. Standard of. Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 2 8. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with. respect to claims determined by a trier of fact to have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed. that the foregoing provisions are intended.to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Contractor, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. The Contractor shall furnish a Contract Performance Bond in the amount of $300,000 that shall be in effect during the duration of the project_ D. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this. Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this. Agreement, or which.would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City 4 as a result of the performance of this Agreement.. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Contractor shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Buy American. The Contractor acknowledges to and for the benefit of City of Diamond Bar that he/she understands that this construction project is being funded with monies made available by the Federal American Recovery and Reinvestment Act of 2009 (Recovery Act), and that such laws contain provisions commonly known as "Buy American," that require all iron, steel, and manufactured goods provided by the Contractor pursuant to this Agreement. The Contractor hereby represents and warrants to and for the benefit of the City:. (a) The Contractor has reviewed and understands the Buy American Requirements; (b) All of the iron, steel, and manufactured goods used in the project will be and/or have been produced in the United States in a manner that complies with the Buy American Requirements, unless a waiver of the requirements is approved; and (c) The Contractor will provide any further verified information, certification or assurance of compliance with this paragraph, or information necessary to support a waiver of the Buy American Requirements, as may be requested by the City. Notwithstanding any other provision of this Agreement, any failure to comply with this paragraph by the Contractor shall permit the City to recover as damages against the Contractor any loss, expense or cost (including without limitation attorney's fees) incurred by the City resulting from any such failure (including without limitation any impairment or loss of funding, whether in whole or in part) of the Contractor. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for. good cause, to require Contractor to exclude any employee from performing services on City's premises. 5 16. Prevailing Wage. Since this is a Federally assisted construction project, Davis -Bacon will be enforced. if Federal and State wage rates are applicable, then the higher of the two will prevail. The Federal Labor Standards Provisions (Form HUD - 4010) and the Federal Wage Determination are attached and made part of this agreement, and compliance will be enforced. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Barg California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 17. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation, and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that if is an equal opportunity employer or that.all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. . D: Executive Order 11246 requires that during the performance of this Agreement, Contractor agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. Contractor will take affirmative action to ensure that applicants are employed, and that employees are 6 treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to the following- employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contractor setting forth the provisions of this nondiscrimination clause. E. Section 3 of the Housing and Community Development Act of 1968, as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits.of, or be subject to discrimination under any program or activity receiving federal financial assistance. G. . Section 109., Title I of the Housing and Community Development Act of 1974 provides that no person shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program of activity funded in whole or in part with funds made available under this title. H. Any prohibition against discrimination on the: basis of age under the Age Discrimination .Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply. 18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 19. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard .to such breach or default.. 7 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for. mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties. agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Lobbying Certification. The Contractor certifies that. (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of any Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any . Federal contract, grant, loan or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant; loan, or cooperative agreement, the Contractor shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. 8 (C) The Contractor shall require that the language of this certification be included in all subcontracts and that all subcontracts shall certify and disclose accordingly. 26. Records and Audits. The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all projects, both federal and no.n-federal shares. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are Issued and other pending matters are closed. (24 CFR Part 84, Sec. 84.53) 27. Entire Agreement. This Agreement, and. any other documents incorporated. herein by specific reference, represent the entire and integrated. agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk, 28. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City• ATTEST: CITY OF DIAMOND BAR By: Tommye Cribbins, City Clerk Approved as to form: By: Steve Tye, Mayor Exhibit "A" SCOPE OF WORK A. Design, Engineering and _Permitting The Contractor shall design/engineer a solar PV system to maximize the solar energy resources at City Hall, taking into consideration electrical demand and load patterns, proposed installation site based upon forthcoming architectural design, available solar resources, applicable zoning ordinances, installation cost, and other relevant factors. The solar PV system should have no roof penetrations and weigh no more than five pounds per square foot. The Contractor shall provide design documents that provide the following information: • System description, including generation capacities, projected annual cost savings to the City, as well as greenhouse gas reductions from the system • Equipment details & description • Layout of installation • Layout of equipment • Selection of key equipment • Specifications for equipment procurement and installation • All engineering associated with structural and mounting details • Performance of equipment components, subsystems • Integration of solar PV system with other power sources • Electrical grid interconnection requirements • Controls, monitors and instrumentation • Web -based performance monitoring • Availability of ongoing maintenance and on call troubleshooting • Total hours of training to be provided to City Staff on system operation and maintenance The Contractor shall submit design documents to the City for review and comment, which may be changed. contingent upon the final architectural design plans. The plans shall also be submitted in an electronic format using AutoCAD 2007 or newer and duplicate in Adobe Acrobat format (.pdf). Specifications shall be submitted in MS Word format. All electronic documents shall also be submitted on DVD/CD. The Contractor shall identify an appropriate location for the solar PV inverter equipment and its related components and environmental control systems that will meet the following criteria: • Ease of maintenance and monitoring • Efficient operation A-1 • Low operating losses • Secured location and hardware • Compatibility with existing facilities The Contractor shall secure from governing. agencies and the utility company all required rights, permits, approvals, and interconnection agreements at no additional cost to the City. The City will become the signatory on applications, permits, and utility agreements only where necessary. B. Support System The PV components shall be constructed and integrated with existing structures. Cables and conduits extending beyond the PV support structure, such as cables, shall be run through conduit. The contractor shall build the support structure as follows- I. Build such that the structure complies with the prevailing California Building Standards Code and wind uplift requirements per the American Society of Civil Engineers Standard for Minimum Design Loads for Buildings and Other Structures (ASCE-most current version). The structure must be able to withstand design wind speeds of at least 85 mph (3 -second gusts). "Withstand" means no -damage and power output can continue at wind speeds less than 85 mph. The minimum no -damage, no power interruption design earthquake load and frequency shall be consistent with the seismic standards for the Diamond Bar area. 2. Build with materials, coatings, and corrosion protections similar to or better than those used on the existing structure(s). 3. Build in compliance with Occupational Health and Safety Administration (OSHA) and California OSHA directives. 4. Provide the City with submittals of the structural plans and specifications in sufficient detail for review. The City will review for: • Compatibility with planned uses; • Safety of City employees and the public during and after construction; • Certifications on the strength calculations, • Potential conflicts with existing equipment; • Aesthetics and any Conditional Use Permit requirements; and • Any other entitlement or requirement required of the City. C. PV Panel, Inverter, and Other Plant Component Specifications The Contractor shall install PV panels, inverters and other components that meet the California Energy Commission (CEC) Standards as noted on the CEC's website at www.energV.ca.govl and in accordance with the Buy American Provisions of the American Recovery and Reinvestment Act. D. Installation A-2 The Contractor shall supply all equipment, materials and labor necessary to install the support structures and solar PV systems and integrate them with other power sources in order to complete a complete and fully functioning system. All equipment and materials furnished for this project shall be new and unused. E. Electrical Interconnection The Contractor shall supply and install all equipment required to interconnect the solar PV systems to the. Southern California Edison distribution system. The Contractor shall fulfill all application, study, and testing procedures to complete the interconnection process. All costs associated with utility interconnection shall be borne by the Contractor. F. Commissioning and Acceptance Test During the start-up, the City, and/or its independent engineer, shall observe and verify each system performance. Required commissioning and acceptance test services include: • Starting up the solar PV systems until it achieves the performance requirements; • Conducting the performance testing over a consecutive twenty-four (24) hour period; and • Conducting the successful delivery of power within thirty days following completion of a system. G. As Built Drawinas The Contractor shall provide three (3) sets of as -built drawings in AutoCAD 2007 or higher as well as Adobe Acrobat (.pdf) copies. These requirements shall be delivered prior to acceptance of the site-specific system. H. Monitoring Monitoring of system performance and providing public education and outreach is an important element of this RFP. The system shall be capable of being integrated into the City's computer system for display on the City's website. The system should display and analyze historical and live solar electricity generation data. Additionally, the regularly collected data should reflect, but.not be limited, to the following: • System performance (including temperature); • System availability; - - - Average and accumulated output; • Capacity factor; • Degradation; and • Air quality emissions averted (and real world equivalents conversion). A-3 1. Waste and Diversion All debris generated by this project shall be properly disposed, recycled, and diverted in accordance with the City's Best Management Practices. The Contractor shall also provide the City with written documentation certifying proper diversion and recycling of such materials after project completion. J. Warranties and Guarantees The vendor's standard warranty coverage shall be at least 10 years in length, or consistent with CSI Guidelines for PV System warranty requirements whichever is greater. Inverter warranty shall be for 10 years and module warrant shall be for 25 years. A Performance Bond in the amount of $300,000 shall be in effect throughout the duration of the project. All systems must have a warranty provided in combination by the manufacturer and installer to protect against defective workmanship, system or component breakdown or degradation in electrical output of more than fifteen percent from their originally rated electrical output during the ten-year period. The warranty must cover the solar generating system only, including PV modules (panels) and inverters associated with the solar system and provide for no -cost repair or replacement of the system or system components including any associated labor during the warranty period. Meters must. have a one-year warranty to protect against defective workmanship, system or component breakdown, or degradation in electrical output of more than fifteen percent from their originally rated electrical output during the warranty period_ For meters that are integrated into the inverter, the meter warranty period must be 10 years. K. Inspection Periodic inspection of the work shall be made by the City Manager or his designee to assure compliance with the specifications. L. Grant Terms and Conditions In accordance with the City of Diamond Bar's Energy Efficiency and Conservation Block Grant (EECBG) Terms and Conditions, this project shall comply with the Buy American Provision and Davis -Bacon and Related Act requirements, including but not limited to prevailing wage rates for each craft or classification required to execute the project, and submittal of all certifications and weekly certified payroll reports. The Contractor must also furnish the following certifications to the City upon completion of the project. ® Complete itemized list of newly installed and replaced materials/equipment, A-4 • Written estimate of the energy savings and greenhouse gas reductions resulting from the replacement unit and controls over a 20 year horizon. • Written certification to the City detailing that any waste generated from the project was diverted or recycled of properly and in accordance with EECBG program requirements. Provide quarterly reports to the City during the duration of the project of the number of Full Time Equivalent (FTE) employees that have worked on the project, and identify whether the associated FTEs are new or existing employees per EECBG requirements. • Provide certified payroll reports for all labor associated with project installation. • Provide certifications that all EECBG Terms and Conditions, including the "Buy American" provision and Davis Bacon Act. M. Project Schedule and Commencement of Work It is the intent of the City to coordinate. the solar photovoltaic project in conjunction with roofing repairs, cool roof installation, or any City Hall renovation work. The Contractor shall follow the work schedule as outlined in their proposal. However, the City reserves the right to modify the work schedule as needed to ensure the project does not interfere with additional work at the project location. Exhibit "D" COMPENSATION PROVISIONS CITY HALL SOLAR PHOTOVOLTAIC SYSTEM 1. Compensation Compensation shall be on a time and materials basis, not to exceed the budgeted amount of Two Hundred Sixty Thousand Five Hundred Dollars ($260,500.00). The hourly rates for specified classifications are. as follows: Davis -Bacon Act Carpenter: $48.43 + $1.00/hr for Welder Electrician: $59.94 (includes 5% of base rate) California Wage Determination Carpenter: $48.97 + $1.00/hr for Welder Electrician: $59.51 (includes 3% of base wage) Whenever Federal or Local funds are used, either in whole or in part, Davis -Bacon and/or State prevailing wages (whichever is higher) must be paid for all onsite labor relating to the project. 2. Method of Payment Billings must be submitted within 30 days after the completion of services for the current billing and must contain the invoice number, dates covered in the invoice, hours worked, and detail sheet of work completed. Billings that include labor must also include copies of weekly certified payroll reports as required under the Terms and Conditions of the Energy Efficiency and Conservation Block Grant (EECBG) and in accordance with Davis Bacon and Related Acts. The final billing must be received within 30 days of the completion of services. B-1 Agenda Item 6.7 Exhibit — Panelized Solar Proposal Exhibit - City's Request for Proposal Exhibit - Energy Efficiency and Conservation Block Grant Terms and Conditions Originals are available for review in the City Clerk's Office CITY COUNCIL Agenda # 6.8 (a) Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a �( -F TITLE: RESOLUTION OF THE CITY ICOUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING* RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, $267,705 of assessment generated by this District and $16,187 of the General Fund are proposed to pay for the operation and maintenance cost, budgeted in special fund No. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,847 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2010-2011 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2011-2012 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a); Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: Patrick Gallegos, Management Analyst REVIEWED . David G. Lei Director of Public Works Attachments: Resolution No. 2011 -XX Engineer's Report, dated May 17, 2011 K RESOLUTION NO. 2011-` r RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 21, 2011 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, .are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2011-12 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2011-12. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2010-11. 6. This Council hereby fixes 7:00 p.m. on June 21, 2011 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2011-12 and hereby gives notice of said hearing. 011 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 17th day of May, 2011. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 17th day of May, 2011, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar K ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2011-12 CITY OF DIAMOND BAR Preliminary: May 17, 2011 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-1" - Assessment Diagram Exhibit "B-1" - improvement Map Page 1 2 3 4 6 7 S INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2011-12 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 38 Engineer's Report — FY 2011-2012 BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-1 "). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 38 2. Engineer's Report — FY 2011-2012 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 38 3 Engineer's Report— FY 2011-2012 FINANCIAL ANALYSIS The estimated fF nd:ing for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 201.1-12 Fiscal Year is as follows: 2011-12 Recommended Bud et Revenue: Appropriation Fund Balance (from FY 2010-11) Property Tax -- Special Assessments Interest Revenue Transfer in. — General Fund TOTAL A ro .riations� personnel Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Maintenance of Grounds 1 Buildings Professional Services Contract Services * Capital Outlay` Capital Improvements Reserve for Future Capital Improvements TOTAL ,r Contract Services this Fiscal'Year CantractMaintemarice (Excel) 12S,G17 Extra Gopher Control Contract at S, Brea I,OOQ Canyon Road/Along 57 Freeway Mainz, Of New Areas: Propectors at Sunset: Grassing; Pathfinder at llrrR Canyon Road $ 12,000 Assessment District No. U 4 Engineds Report -- FY 2011-2012 $ 0 267,705 0 16.142 $283;847 0 0 0 0 0 0 3,000 105,000 29,775 4,500 141,5'72 0 0 0 $ 283,847 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment district No. 38 5 Engineer's Report — FY 2011-2012 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3.... The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 38 6 Engineer's Report — FY 2011-2012 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $267,705 Estimated Number of Parcels: 17,847 Estimated Assessment Per Parcel: $ 15.00 2011-12 Assessment Per Parcel: $ 15.00 2010-11 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 Assessment Distdct No. 38 7 Engineer's Report — FY 2011-2012 ASSESSMENT ROLL The individual 2011-12 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 2 7, 2011 GFB-FRIEDRICH & ASSOC., INC. Assessment District No. 38 8 Engineer's Report — FY 2011-2012 N.KI�•l�iJ�l�� Agenda # 6.8 (b) Meeting Date May 17, 2011 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang TITLE: RESOLUTION OF THE CITY OUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, the $162,630 of assessment generated by this District and $62,002 of General Fund are proposed to pay for the operation and maintenance costs, budgeted in special fund No. 139. BACKGROUNDIDISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,251 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2010-2011 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2011-2012 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED . D G. LI u Director of Public Works Attachments: Resolution No. 2011 -XX Engineer's Report, dated May 17, 2011 2 RESOLUTION NO. 2091., RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 21, 2011 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2011-12 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2011-12. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2010-11. 5. This Council hereby fixes 7:00 p.m, on June 21, 2011 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2011-12 and hereby gives notice of said hearing. 1851 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XII ID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 17th day of May, 2011. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 17th day of May, 2011, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. FISCAL YEAR 2011-2012 FOR THE CITY OF DIAMOND BAR SHEET 1 OF 1 $MEET 39 Tw- ow =mmv ,m,....._....Y mrffu w IY lf. WH! IVl W1 l.f 011 M Wrw M OISiRY'1 ! R. ASR! TNfL. MYd]I N atCi[a M 11S WINIT OI t06 NYkIJI UR)O011l OFlIQ Q�PHY: SCID 11( lN0 NO O.�m16 1911 om i 011 M (/ V� FIRM fl( OQiIET iirg—l81ND87C8 ® ft M4.0 LRNIT / WFO M/m W OM !.L N 7K WFM .V T1( lW 41-11-u k 1.��•� jtic. CohsmTm GL Emmam .e• auk rWl�,EY. m xc 1w mangy a na arr or suoo w ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 2011-12 CITY OF DIAMOND BAR Preliminary: May 17, 2011 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map Page 1 2 3 4 6 7 8 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2011-12 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) tof the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XMA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 39 Engineer's Report — FY 2011-2012 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 39 2 Engineer's Report — FY 2011-2012 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landsca�g Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 39 Engineer's Report — FY 2011-2012 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of iandsoaping for the update of Assessment District No. 39 for the 201112 Fiscal Year is as f0110Ws: Revenue: Appropriation Fund Balance (from. Fig 2010-11.) Property Tax and Assessments Interest Revenue Transfer In — General Fund. TOTAL A�prapxiatians= Personal Services Salaries City Paid Benefits Retirement District is being Woricer`sCompensation Expense subsidized by ShortlLong Term Disability General Fund Medicare Expense Cafetexia Benefits Operating Expenses Advertising Utilities Water & Edison Maintenance -Grounds & Bldg. Professional Services Contract Services Contract Services (By -eel Landscape MainQ Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment Reserve for Future Capital Improvements TOTAL Arsessrnent Dlsirtct No. 39 4 Ehglnaet's Report —FY 20112012 20x1-2 Rooammended Sud et � 0 162,530 0 60,442 $ 223,072 0 0 a 0 0 0 0 0 2,500 52,0001 9,3300 4,500 137,772 17,000 0 0 223,072 Plans and Specifications Plans and specifications showing the general nature, location and extent of any proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 39 5 Engineer's Report — FY 2011-2012 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District, The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment Distdct No. 39 6 Engineers Report— FY 2011-2092 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $162,630 Estimated Number of Parcels: 1,251 Estimated Assessment Per Parcel: $ 130.00 2011-12 Assessment Per Parcel: $ 130.00 2010-11 Assessment Per Parcel: $ 130.00 Difference: $ 0.00 Assessment District No. 39 7 Engineer's Report— FY 2011-2012 ASSESSMENT ROLL The individual 2011-12 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: z 2011 GFB-FRIEDRICH & ASSOC., INC. E �WN A. Assessment District No. 39 8 Engineer's Report — FY 2011-2012 EXHIBITS CITY COUNCIL Agenda # 6 . S (c) Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, the $122,157 of assessment generated by this District and $36,773 of General Fund are proposed to pay for the operation and maintenance costs, budgeted in special fund No. 141. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2010-2011 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2011-2012 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b); Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Patrick Gallegos, Management Analyst REVIEWED David G. L:'u Director of Public Works Attachments: Resolution No. 2011 -XX Engineer's Report, dated May 17, 2011 2 RESOLUTION NO. 2011 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 21, 2011 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22523. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as fled. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2011-12 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 f 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2011-12. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2010-11. 6. This Council hereby fixes 7:00 p.m. on June 21, 2011 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2011-12 and hereby gives notice of said hearing. K 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 17th day of May, 2011. Steve Tye Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 17th day of May, 2011, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 2011-12 CITY OF DIAMOND BAR Preliminary: May 17, 2011 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3" - Improvement Map Page 1 2 3 4 6 7 S INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2011-12 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 41 Engineers Report — FY 2011-2012 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-3"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 41 2 Engineer's Report — FY 2011-2012 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the famishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 41 3 Engineer's Report — FY 2011-2012 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2011-12 Fiscal Year is as follows: Revenue: Appropriation Fund Balance {from FY 2010-11) Property Tax and Assessments Interest Revenue Transfer In - General Fund TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Maintenance of Grounds 1 Buildings Professional Services Contract Services Contract Services (Excel Landscape Maint.) Weed/Pest Abatement Capital Outlays Miscellaneous Equipment Capital Improvements ** Reserve for Future Capital Improvements TOTAL ** No Capital Improvements this Fiscal Year. Assessment District No. 41 4 Engineer's Report — FY 2011-2012 2011-12 Recommended Budget $ 0 122,157 0 36,773 $ 158,930 Ell 0 0 0 0 0 0 0 2,500 35,000 9,000 4,500 49,730 58,200 1 N $ 158,930 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 41 5 Engineer's Report— FY 2011-2012 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 41 6 Engineer's Report — FY 2011-2012 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: Estimated Assessment Per Parcel: 2011-12 Assessment Per Parcel: 2010-11 Assessment Per Parcel: Difference: Assessment District No. 41 7 Engineer's Report — FY 2011-2012 554 $ 220.50 $ 220.50 $ 220.50 $ 0.00 ASSESSMENT ROLL The individual 2011-12 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: '2011 GFB-FRIEDRICH & ASSOC., INC. Assessment District No. 41 S Engineer's Report — FY 2011-2012 EXHIBITS EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. FISCAL YEAR 2011-2012 FOR THE CITY OF DIAMOND BAR D 3HEET 1 OF 1 SHEET 41 -111.2 5Ij2 X Isle M 1+l OAR OF M GIT CBEI OF li[ DR A GMWB &% O=W or m Wen F W GIFUM% ils—MT W . Wr fJlY tll �E W nID k Ill WW or TK EMIT AxpPI cmw VA = No= "m P1 oz., z—w W— m— ry lli lfmcwt uaaol Ril Gal ler a MFm rmai M OenQ a 111 .c4xmre rawer raen q .se� m nl aoux a lm Hcna ORAAmc SCALE Iry dr¢ m U N oFoaaa a aal ler m awl oI 1/10 lltlll M omisT GPB—�7�ffiCH .ua awx w rum w a r r m wrla v nl luF AN" mwn .�mmF, ��..� ik LSW.. INC. 0 �) riw-a . ommTFa ai Bums h6111F/a11. /HY�MMw+I a.K 111r W1.111OY f]F M CTI OF OWOE lAll SHEET 1 OF 1 SHEET EXHIBIT "B-+8" ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2011-2012 FOR THE CITY OF DIAMOND BAR GRAPEN (a>�1 sys wr aur+ a m err v %W 17" U. IN � �o1reMc9 t assns., tNc, t.o aw Dome m. anc� mra.+c. goo Gail ,n--,. bhi+aMF+-i CITY COUNCIL Agenda # 6 . 8 (d) Meeting Date: May 17, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man A RESOLUTION OF THE CIT COUNCIL OF THE CITY OF DIAMOND BAR DECLARING ITS INTENT TO DETACH PORTIONS OF THE PULTE TRACT ("DIAMOND HILLS") PARCELS FROM CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: In 1998, the City Council passed Resolution 98-59, which among other items, approved Vesting Tentative Tract Map No. 52267 ("Pulte Tract"). Included in Resolution 98-59 was a condition of approval that called for the removal of those portions of the Pulte Tract found to be within Landscape Maintenance District 39. Once removed, these Pulte Tract portions located within District 39 should have been incorporated into the Pulte Tract Homeowners' Association and Landscape Maintenance District 38. However, those portions of the Pulte Tract that fell within District 39 were not detached concurrently when the Final Tract Map was approved in 2000. Hence, the purpose of this Resolution is to accomplish the condition of Resolution 98-59 by now detaching the parcels shown in Exhibit A. The proposed detachment of the properties (73 parcels) listed in Exhibit B (Detachment of Properties From Assessment District No. 39) does not financially impact any of the properties. The $130.00 per lot equivalent amount is being used solely as a means to count protest votes, should any of the proposed detached property owners desire to protest the detachment of their property from AD 39. There is no fiscal impact to the City for this detachment proceeding. These properties, though within the boundaries of District 39, have never been assessed and have been treated as though they are outside the district boundaries. The detachment proceedings are considered a "clean-up" procedure to resolve the discrepancy. Staff recommends approval of the Resolution. PREPARED BY: Patrick Gallegos, Management Analyst REVIEWED BY: r.� David -6 . avi 6. Li , Director of Public Works Attachments: Resolution No. 2011 -XX Exhibit A — Detachment Diagram for AD 39 Exhibit B — Detachment of Properties from Assessment District No. 39 2 RESOLUTION NO. 2011 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DECLARING ITS INTENT TO DETACH SPECIFIED PARCELS FROM CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) In 1998, the City Council of the City of Diamond Bar ("City") passed Resolution 98-59 ("Resolution"), which among other things, approved Vesting Tentative Tract Map ("VTTM") No. 52267 (the "Pulte Tract"). The Resolution provides that as a condition of approval, those portions of VTTM No. 52267 currently within Landscape Maintenance District 39 shall be removed from said Landscape District and as deemed appropriate, be incorporated into VTTM No. 52267 Homeowners' Association and Landscape Maintenance District 38. (iii) The above -referenced condition was never satisfied prior to final map approval. This means that portions of the Pulte Tract that were intended to be detached from District 39 were, in fact, never removed from the District. (iv) The purpose of this Resolution is to declare the City Council's intent to accomplish the condition of Resolution No. 98-59 by now detaching the parcels shown in Exhibit A attached hereto and incorporated herein by reference from Landscape Maintenance District 39. (v) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. A public hearing to consider the detachment of the parcels shown in Exhibit A from Landscape Maintenance District 39 is hereby scheduled for , 2011 at 6:30 p.m. in the City Council chambers located at 21825 East Copley Drive, Diamond Bar, CA 91765. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of , 2011. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk K EXHIBIT A DETACHMENT DIAGRAM FOR ASSESSMENT DISTRICT NO. FISCAL YEAR 2011-2012 FOR THE CITY OF DIAMOND BAR SHEET 1 OF Z UEETS 39 N 11. I.�IpR N.� Pa OOI IDf ql IMllffa .IIIM M EIi11tlC'I . M 1dQ1�11� N/LR IF1lR q A®Glm K M mL1/1Y d iJa NmF1 ALfL01l'i OAICd �6lP� 3Clla M Lou ro mA.de roe eAe� gr,* Pm= a wo Inn. m wma.T G78-1Ri60&FCB Itrtl Pgfl'L WF! pl Al Y M M= W M utl yhn•4 1890C.r Q'iC. AM cowumm G4 ENo.me INA IwOs[ AYpt NL �I { II me J i rs -.a. s 4n�1 m� IO�I Ff+.�r�wpr.w 6b[ YY COIIRIlS! w M RIT P GYVA010 .I. a Lip B co�a9''� LL. 0 j! IL r IrY V ICC m m .... 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