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HomeMy WebLinkAbout10/25/2018 PRC Agenda - Regular MeetingPARKS & RECREATION COMMISSION AGENDA October 26, 2018 6:30 PM THE WINDMILL ROOM at DIAMOND BAR CITY HALL —1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Benny Liang Vice Chairperson Manisha Sulakhe Commissioner Andrew Chou Commissioner Kim Hsieh Commissioner Tommy Orona Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or The City of Diamond Bar uses recycled drinking in the Windmill Community Room paper and encourages you to do the same PARKS AND RECREATION COMMISSION MEETING RULES Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are open to the public. PUBLIC INPUT Members of the public may address the Commission on any item of business on the agenda during the time the item is taken up by the Commission. In addition, members of the public may, during the Public Comment period, address the Commission on any item or any matter not on the agenda and within the Commission's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the Commission at the meeting should be submitted through the meeting clerk. Speakers are limited to five minutes per agenda item, unless determined otherwise. The Commissioners may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Commission only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the Commission. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Commission chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for regular Commission meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer. The Commission may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060. Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7060. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA Thursday, October 25, 2018 THE WINDMILL ROOM AT DIAMOND BAR CITY HALL 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 6:30 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Parks and Recreation Commissioners Chou, Hsieh, Orona, Vice -Chair Sulakhe, and Chairman Liang MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: OCTOBER 25, 2018 PAGE 2 PARKS AND RECREATION COMMISSION Friday, October 26, 2018 Saturday, October 27, 2018 Tuesday, November 6, 2018 Wednesday, November 7, 2018 Thursday, November 8, 2018 Monday, November 12, 2018 Tuesday, November 20, 2018 Thursday, November 22 & Friday, November 23, 2018 1. CONSENT CALENDAR: DB 4YOUTH - HALLOWEEN GLOW PARTY — 6:00 — 9:00pm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar HALLOWEEN PARTY — 9:00am — 12:00pm — Pantera Park — 738 Pantera Drive — Diamond Bar CITY COUNCIL MEETING - 6:30pm - AQMD Main Auditorium - 21865 Copley Drive - Diamond Bar VETERANS RECOGNITION CEREMONY — 9:00am — 11:00am — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar SENIOR EXCURSION — A Day in Santa Monica, Pacific Park and V Street Promenade — Level 2-3 — 8:30am — S:00pm — Departs the DBC at 8:30am CITY OFFICES CLOSED — In observance of Veterans Day CITY COUNCIL MEETING - 6:30pm - AQMD Main Auditorium - 21865 Copley Drive - Diamond Bar CITY OFFICES CLOSED — In observance of the Thanksgiving Holiday 1.1. Approval of Minutes for September 27, 2018 Regular Meeting 1.2. Transmittal of thank you letter to Diamond Bar Community Foundation 2. INFORMATION ITEMS: 1. October Recreation Report Recommended Action: Receive and file. 2. October 2018 Maintenance Report Recommended Action: Receive and File OCTOBER 25, 2018 PAGE 3 PARKS AND REGKLA I iUiv UUMM1001Ury 3. OLD BUSINESS: NONE 4. NEW BUSINESS: COMMISSION MEETING SCHEDULE FOR NOVEMBER AND DECEMBER 2018 Recommended Action — Determine the Commission schedule during the months of November and December, 2018. 1. CONSIDERATION OF NOVEMBER 22, 2018 AND DECEMBER 27, 2018 PARKS AND RECREATION COMMISSION MEETINGS Recommended Action: Discuss and consider meeting schedule modification 5. ANNOUNCEMENTS: Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMER 27, 2018 CALL TO ORDER: W Chair/Liang called the Parks and Recreation Commission meeting to order at 7:06 p.m. o in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA. 91765. z w Q PLEDGE OF ALLEGIANCE: Commissioner Orona led the Pledge of Allegiance. Z Z w ROLL CALL: o Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, Vice Chair Manisha U Sulakhe, and Chair Benny Liang d d Staff Present: Ryan Wright, Parks & Recreation Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Supervisor; Jordi Ubaldi, Recreation Specialist; Debbie Gonzales, Administrative Coordinator. co MATTERS FROM THE AUDIENCE: None N CALENDAR OF EVENTS: As presented by PRD/Wright CONSENT CALENDAR: 1.1 Approval of Minutes for August 23, 2018 Regular Meeting. C/Orona moved, VC/Sulakhe seconded to approve the Minutes of the August 23, 2018 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou,Hsieh, Orona, VC/Sulakhe, Chair/Liang NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: None INFORMATIONAL ITEMS: 2.1 SEPTEMBER 2018 RECREATION PROGRAM UPDATE — RS/Murphey C/Hsieh asked if there was a way to promote the activity rooms at Heritage and Pantera room rentals. RS/Murphey responded that staff recently developed a new promotional card for Heritage and Pantera to attract more rentals and looking into renting to more churches to increase revenue for those sites. 2.2 VOLUNTEENS PROGRAM UPDATE: RS/Ubaldi Packet Pg. 6 1.1 SEPTEMBER 27, 2018 PAGE 2 P&R COMMISSION C/Hsieh said the video was awesome and wanted to know if the YouTube video was uploaded for the volunteens and RS/Ubaldi said that it is not currently done but he will check with the Public Information Department about doing so. C/Hsieh said she spoke with Volunteens during Concerts in the Park where it was hot and she wondered why the Volunteens were not drinking water. PRD/Wright explained that there is plenty of bottled water available for staff and the Volunteens. C/Hsieh noticed that the Diamond Bar Foundation donated $2,000 to the Concerts in the Park and wondered if staff would send a Thank -you. C/Hsieh asked if first responder coverage was available during events at the park. PRD/Wright explained that Care Ambulance Service contracts with the City of Diamond Bar to provide ambulance services including Concerts in the Park series. C/Hsieh asked if special order items were reusable or one-time use only and PRD/Wright responded that the only item he believes is reusable are the vertical street banners. C/Hsieh asked what the movie rental fee of $4,000 per month includes and PRD/Wright explained that the $4,000 is a one-time license fee that allows the movie to be shown to the public. Public entities cannot rent movies from a Red Box or their own personal collection because of the copyright. 2.3 SEPTEMBER 2018 MAINTENANCE REPORT — PMS/Jordan C/Hsieh asked if there was another type of mirror that could be used instead of the metal mirror and PMS/Jordan said there are two options for mirrors, stainless steel which is being used because it cannot be broken but can be etched upon which over time, diminishes the visibility. The other option is glass which can be carved on and broken. If there is a problem with visibility on the stainless steel, the best option would be to replace it with stainless steel which will serve useful for several years before the appearance starts to degrade. C/Hsieh asked if there had been vandalism of glass mirrors in public restrooms in the past and PMS/Jordan responded "yes." C/Hsieh asked how an individual could donate a (park) bench. PMS/Jordan said that staff would have to locate a place for the bench to go in and will do the utmost to accommodate specific location requests. With respect to plaques, the City is no longer doing plaques because when scrap value goes up for bronze and other metals, plaques and similar items tend to get stolen and instead, the inscription is printed into the bench. Packet Pg. 7 SEPTEMBER 27, 2018 PAGE 3 P&R COMMISSION 11 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Chou asked for an update on Sycamore Canyon Park. A resident told him that the park that is off of Longview and Grand (Longview South) that visitors come to the park and hop over his fence into his pool. PRD/Wright said that City Manager's staff and Sheriff's Department staff met with the resident last week and spoke with him about his concerns regarding folks being in the park after it is closed (30 minutes after sunset). Staff offered to place signage and step up enforcement with the Sheriff's Department after the park is closed. In addition, there are field attendants that routinely check on facilities, ball fields, etc. PRD/Wright said that with respect to Sycamore Canyon Park, there is no thorough update but once there is he will bring it to the Commission. Early this week FEMA was in contact with the City Manager's Office and he is not privy to the details. There continues to be back and forth negotiations and while there has not been positive news to take to the City Council, staff continues to push forward for the full reimbursement for that project to provide a safe and sustainable environment. The intent is to go to Council as soon as staff is able to negotiate a satisfactory outcome. C/Orona hoped that PRD/Wright was settling into his new position. He thanked RS/Murphey for the very thorough tour of the Diamond Bar Center. He liked the video for the Volunteens. It is great to have the kids thanked and appreciated in that way. VC/Sulakhe asked if any fixtures had been placed outside of the kitchen at the Diamond Bar Center and PMS/Jordan responded that the retrofit was on the interior only on the existing light fixtures. VC/Sulakhe asked that it be added to a work list to see if lights can be placed outside of the kitchen area/outdoor area. PMS/Jordan reminded VC/Sulakhe that in the past that issue was visited and staff was hoping to include it in a previous project but there were no circuits available. As it happens, due to the capacity of the existing circuits and the lack of having a circuit in that area, it would have been a monumental and expensive task to add lights to the back area. VC/Sulakhe said tonight was a good meeting and she was pleased to see the Volunteens appreciated for their work. C/Hsieh thanked audience in attendance. Chair/Liang requested an October agenda item regarding consideration of the November and December meetings because the November meeting date falls on Thanksgiving. Chair/Liang said the Volunteen video brought back a lot of good memories for him because his son was a Volunteen many, many years ago and because there was no appreciation night for Volunteens at that time, this recognition is progress and he really appreciates the video which is really a good Packet Pg. 8 SEPTEMBER 27, 2018 PAGE 4 P&R COMMISSION thing for the teens. His son benefited a lot from the community service. Kudos to all of the staff and thanks for all of the support. Chair/Liang said that if the community wants to donate, instead of a bench, is there a space available on the flag area for them to purchase commemorative tiles/bricks. PRD/Wright suggested that residents who wish to donate should contact the Diamond Bar Community Foundation, The Foundation does a lot for the City including providing scholarships and opportunities for residents to take advantage of programs and classes offered by the City. o z UJ ADJOURNMENT: Upon motion by C/Hsieh, seconded by C/Orona, and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Liang adjourned the meeting at 7:46 p.m. to October 25th at 6:30 p.m. z z z 0 The foregoing minutes are hereby approved this _,day of 2018. � Respectfully Submitted, RYAN WRIGHT, SECRETARY Attest: CHAIR BENNY LIANG Packet Pg. 9 2.1 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117 AGENDA ITEM NUMBER: 2.1 MEETING DATE: October 25, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan Wright, Parks and Recreation Director FROM: Christy Murphey, Recreation Superintendent SUBJECT: October Recreation Report RECOMMENDATION: Receive and file. Community Recreation Guide The Fall 2018 Recreation Guide has been mailed to residents and is also available online at www. DiamondBarCA.goy. The Winter/Spring 2019 Recreation Guide is currently being developed. The guide will be mailed to residents and made available online the first week of December. Activities listed will include programs held the months of January through mid-May. Contract Classes Fall Session The Fall session is underway continuing through December 14. There are currently 453 participants enrolled with 208 available classes. Acrylic Painting is held on Wednesday afternoons by instructor Ray Tucker since the Spring of 2013. The class has a steady core group of participants that have developed their painting skills over the past five years. Senior Programs Senior Classes Mt. San Antonio College partners with the City of Diamond Bar, offering 15 free classes to seniors at the Diamond Bar Center and Heritage Park. The classes vary from Packet Pg. 10 computer to exercise and fine arts, most are filled to capacity each session. The Fall session stared August 27 and will conclude December 14. September Highlighted Activity Photo Club is a small but growing group that meets at the Diamond Bar Center Sycamore Room the third Thursday of each month. Currently, there are 30 members that meet to discuss new trends and share tips on cameras, film, and best locations for photo opportunities. During September's meeting each member showcased the photos they plan on entering into the City of Diamond Bar's 2018 photo contest. Senior Seminars 9/21 Reverse Mortgage - 2 participants Senior Activities and Services ■ Mahjong every Wednesday- 40 per session ■ Bingo every Monday and Friday- 175 per session ■ Complimentary Legal Services (1st Wednesday of each month) -5 participants ■ Alzheimer/Caretaker Support Group (4th Friday of each month) -4 participants Senior Special Events Italiano Dance On September 7, 88 seniors attended the Italiano Dance. Tiscareno's Catering served a traditional Italian dinner and DJ Keith Johnson provided a variety of Italian inspired dances. The event concluded with everyone's favorite: raffle prizes! Senior Excursions Cathedral of Our Lady of the Angels and Vegas Seafood Buffet On September 20, 43 seniors traveled to Glendale for lunch at the Vegas Seafood Buffet at the famous Glendale Galleria. Lunch was followed by a trip to the Cathedral of Our Lady of the Angels in Los Angeles. The docent -led walking tour lasted about one and a quarter hour and gave detailed introduction to the art, history, and architecture of the Cathedral and Grounds. Facility Rentals September Rental Summary Location Room e Diamond Bar Center Grand View.50 Ballroom M2$ Pine Room.00 Sycamore Room7.50 Packet Pg. 11 Oak Room 4 $ 3,435.00 Maple Room 6 $ 2,230.00 Total 29 $ 51,690.00 Heritage Park Community Center 5 $ 2,500.00 Pantera Park Activity Room 0 $ Picnic Shelters Heritage Park 4 $ 250.00 Maple Hill Park 1 $ 50.00 Pantera Park 6 $ 300.00 Peterson Park 2 $ 100.00 Ronald Reagan 3 $ 250.00 Park Sycamore Canyon 13 $ 840.00 Park Total 29 $ 1,790.00 Grand Total $ 55,980.00 Diamond Bar Center The Diamond Bar Center hosted the inaugural Diamond Bar Community Foundation (DBCF) Beer Fest on September 16. The event took place from 3-7pm in the outdoor wedding oval and surrounding outdoor areas. There were nine beer/wine vendors in attendance, along with three food trucks, plus a sip and paint station. The event was a success with almost 200 participants in attendance. The DBCF provided each guest with a tasting glass which limited the size of pours. After the event, Diamond Bar staff plan to meet with the Diamond Bar Community Foundation to begin the planning process for a potential 2019 and discuss suggestions to help implement the event. Park Reservations On September 30, Summitridge Park was host to the Joint Chinese University Alumni Association's Flag Ceremony. The event began with the raising of the Chinese and U.S.A. flags and a parade of the organization's university flags. With over 240 guests in attendance, the event was a big success. The event included a stage for performances, speeches, and raffles. Vendor booths were placed along the outer perimeter of the baseball field and a brunch was served for invited dignitaries and guests. After the event, Diamond Bar staff plan to meet with the organization to begin the planning process for a potential 2019 and discuss suggestions to help implement the event. Youth Programs Tiny Tots 2.1 Packet Pg. 12 2.1 The fall session begin on August 20 and will conclude on November 9. There are 18 participants enrolled in the three - four year old class offered on Tuesday & Thursday and 15 participants enrolled in the four - five year old class offered on Monday, Wednesday, and Friday. This session is titled "Making New Friends" and centers on combing stories, songs and art projects. September's theme was the alphabet and apples where each week both classes focused on different letters and activities on apples. Activities included tasting different kinds of apples, drawing apples and making an apple pie. Registration for the Holiday mini session opened on July 9 for Diamond Bar Residents and on July 23 for open registration. The Holiday mini session will run for 4 weeks starting on November 13 and continue through December 14. There will be no classes during the Thanksgiving break, November 19 through November 23. There are eight participants enrolled in the three - four year old class and 10 in the four - five year old class. DB 4Youth On September 25, DB 4Youth held the regular monthly meeting at the Diamond Bar Center with 27 members in attendance. Board members kicked off the meeting with a synchronized dance, to the "Cha Cha Slide" to get all attendees up and moving. The agenda included information on upcoming fall volunteer opportunities such as the Senior Dance (DBC Spooktacular Party) on October 25, Halloween Glow Party on October 26, and the Halloween Party October 27. The Halloween Glow event sub -committee also gave an update on their planning progress and members were invited to patriciate in four decoration/painting nights for the event. Halloween Glow Party The sub -committee met several times to give their final input and ideas on the event. The members were excited to incorporate escape rooms into the event and use this as an opportunity to involve other DB 4Youth members to participate in the planning process. The escape rooms required a lot of thought, planning, and making of props. At the event, a group of players (7-10) will be asked to solve a series of puzzles and riddles using clues, hints, and strategy to complete the objectives at hand. Players will be given 10 minutes to find the hidden key within the room. The event will be held on October 26 from 6 to 9 p.m. at the Diamond Bar Center for youth ages i l to 13. Youth and Adult Sports Youth Basketball Registration for residents opened on September 10 and on September 24 for non- residents. Registration will continue until all spaces are full or until the first game on January 19, 2019. Table Tennis The Table Tennis program continues play at Heritage Park on Thursday's 6:30 p.m. to 9:30 p.m. with an average of 10 participants. In September, players transitioned to Packet Pg. 13 I playing on Sundays from 5 p.m. to 8 p.m. and are averaging eight participants per night. This free drop in program offers users of all ages an opportunity to play on three table tennis tables, all they have to do is bring their paddle and table tennis balls to participate. Adult Co -Ed Volleyball The fall season for adult volleyball started on September 10 and will conclude on November 12. This is 10 week program which offers participants a chance to play on two courts on Monday nights at South Pointe Middle School from 7 p.m. to 9 p.m. is a great way for participants to improve their skills and just play. This program is perfect for all skill levels and a great way to go out and meet new people. Field Attendants/ Allocations This month field attendants monitored a total of 24 picnics with 11 of the picnics hosted at Sycamore Canyon Park. They also continued to monitor user group's field usage during the week for practice and on the weekend's for games. Field attendants are scheduled from 4 p.m. to 10 p.m. Monday through Friday and from 8 a.m. to 10 p.m. on Saturday and Sunday. Special Events Diamond Bar Day at the Fair Diamond Bar Day took place on September 13 and the day's activities included an Ice Cream Social to thank the Big Yellow Bus donors, Crate Label Contest Winner announcements, Community Hero Award presentation, and a Community Parade. This year, Council Member Nancy Lyons, on behalf of the City of Diamond Bar, honored Steve Acciani (adult), Pamela Robinson (adult), Natalie Chung (youth), and Rachel Wang (youth) as Diamond Bar's Community Heroes. The City was represented in the parade with four floats and a City vehicle! Several noticeable changes were made by the LA County Fair this year. The Fair elected to discontinue the Fair Kids Expo and decided to change the Community Reception to an Ice Cream Social. The Fair's emphasis was placed on the educational programs ,offered to local schools, rather than the Community Heroes. The Fair representatives were unclear as to whether these components would return for future community days. A wrap up meeting with the Diamond Bar Community Fair Committee will take place in the coming months for ideas on how to improve the event in the future. Upcoming Special Events New! Halloween Party October 27 from 9 a.m. to 12 p.m. The Halloween Party, which combines the previous Barktober Fest and Fall Fun Festival, is quickly approaching. The event will take place on October 27 from 9 a.m. to 12 p.m. at Pantera Park. Due to the nature of this event, there will be no traditional welcome speech and is meant for casual drop in attendance. This month, final preparations have been made for the event including, equipment deliveries, confirmations to participating vendors and entertainment selections. Promotional post cards were distributed to the local schools and businesses and event banners were posted at Peterson Park, Sycamore Canyon Park, and Heritage Park. Pantera Park received two banners, one on the large dog park fence and one on the fence by the playground. The entertainment, which includes two djs, a balloon twister, an airbrush tattoo artist and costume characters Snow White and Spiderman are all ready for the fun event. The crafts, prizes, and giveaways have all arrived at City Hall. This event promises to deliver a scare free, tail wagging good time for kids and pups! Veterans Recognition Ceremony November 7 from 9 to i l a.m. The Diamond Bar City Council will recognize and pay tribute to the City's veterans with a special award ceremony, patriotic music, and light refreshments. All previously honored veterans are invited; admission is free and open to the public. Commissioners are encouraged to attend the event and received e-mailed invitation on October 16 for the event, with an RSVP deadline on Monday, October 22. 2.2 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117 AGENDA ITEM NUMBER: 2.2 MEETING DATE: October 25, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan Wright, Parks and Recreation Director FROM: Anthony Jordan, Parks & Maintenance Superintendent SUBJECT: October 2018 Maintenance Report RECOMMENDATION: Receive and File During the previous month, the Public Works Maintenance staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed: Diamond Bar Center • Cleaned and filled stream for Diamond Bar Community Foundation Beer Fest event. • Re -aligned and tightened loose toilet seats in upper women's restroom. • Repaired leaking water line on kitchen coffee maker. • Repaired broken landscape up -light in the wedding circle lawn. • Replaced broken floor outlet cover. • Replaced flush valve in lower men's restroom handicap stall. • Installed three (3) new LED retrofit kits with emergency ballasts in the lobby. 2.2 • Replaced five (5) LED retrofit can lights in the Pine room and four (4) in the Maple room. • Replaced two (2) carpet tiles in the hallway adjacent to the upper storage room. • Repaired damaged drywall in the hallway near the front desk. • Pressure washed the motor court. • Trouble shoot HVAC system compressors. Performed associated repairs (Bear State). • Serviced water feature weekly (contractor). Drained, cleaned and filled water feature additionally as needed. • Performed weekly test on wheelchair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance (Best). Diamond Canyon Park • Performed irrigation PMI (BV). • Performed park/playground inspections. Heritage Park • Cleaned and serviced ice machine. • Repaired broken toilet paper dispenser in exterior men's restroom. • Installed fourteen (14) new "S" hooks on the playground clatter bridge. • Performed irrigation PMI (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Larkstone Park • Relocated trashcan. • Replaced two (2) broken lodge pole fence rails. • Installed doggy walk bag dispenser. Longview North Park • Performed park/playground inspections. Longview South Park • Performed park/playground inspections. Lorbeer Middle School • Performed 3" irrigation mainline repair (BV). • Replaced one (1) 1.5" irrigation control valve (BV). • Performed irrigation PMI (BV). • Treated for fire ants (APM). • Performed gopher control (APM). Maple Hill Park • Installed five (5) new steel trashcans. • Performed irrigation PMI (BV). • Treated for gopher control (BV/APM). • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Pantera Park • Installed two (2) new composite trashcan sets in the large and small dog park areas. • Performed three (3) 3" irrigation mainline repairs (BV). • Performed irrigation PMI (BV). • Performed gopher control (APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). 2.2 Packet Pg. 18 Paul C. Grow • Repaired building lock. • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Peterson Park • Removed concrete to locate and repair broken 1" domestic water line. • Pressure washed snack bar and restrooms. • Assisted with Eagle Scout restroom painting project. • Performed touchup painting throughout facility. • Performed various fence repairs. • Performed irrigation PMI (BV). • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Ronald Reagan Park • Re-lamped four (4) light fixtures in the men's restroom. • Installed new flush valve in the men's restroom. • Installed new flush valve in the women's restroom. • Installed new push button actuator in the women's restroom. • Repaired leaking drinking fountain. • Reset tennis court light timer to assure proper function. • Performed park/playground inspections. • Cleaned v -ditches. 2.2 Packet Pg. 19 z.z • Treated for rodent control (BV/APM). • Performed irrigation PMI (BV). • Performed monthly exterior lighting maintenance (Best). Silvertip Park • Performed park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Summitridge Park • Performed park inspections. Sycamore Canyon Park • Excavated backflow prevention device and repaired broken drinking fountain supply line. • Performed site cleanup. • Replaced three (3) turf rotor heads (BV). • Performed irrigation PMI (BV). • Treated for gopher control (BVAPM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Washington Park 2.2 • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). City Hall/Library • Cleaned and serviced ice machine. • Re-lamped thirteen (13) light fixtures in the City Hall spaces. Re-lamped one (1) light fixture in the Library and replaced one (1) ballast. • Cleaned storage room 101. • Replaced batteries in all automatic soap dispensers. • Assisted with the set up and operation of document destruction event. • Repaired broken pump line for Library water feature. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces (DFS). • Performed monthly exterior lighting maintenance (Best). • Performed quarterly upholstery cleaning (DFS). Citywide • Assisted Code Enforcement in cleaning glass beads from the gutter at 23946 Sapphire Canyon. • Re -stake three (3) young trees at 350 S. Del Sol. • Assisted with traffic control supplies for funeral at St. Denis church. • Remove illegally placed camera from City tree along Navajo Springs. • Performed fence repairs at Sunset Crossing park site. • Rototill playground sand, clean barbeque pits, clean gazebos and prep softball fields as needed (BV). • Clean v -ditches at all City parks as needed. z.z • Washed, fueled and serviced City vehicles. • Inspected fire extinguishers and first aid kits at all City facilities. • Re -stocked pet bags throughout the City. Serviced trash cans at trailheads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway (Best). 4.1 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117 AGENDA ITEM NUMBER: 4.1 MEETING DATE: October 25, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan Wright, Parks and Recreation Director FROM: Ryan Wright, Parks and Recreation Director SUBJECT: CONSIDERATION OF NOVEMBER 22, 2018 AND DECEMBER 27, 2018 PARKS AND RECREATION COMMISSION MEETINGS RECOMMENDATION: Discuss and consider meeting schedule modification At the September 27, 2018 Parks and Recreation Commission Meeting, Chairman Liang and the Commission requested a future agenda item to discuss the Commission's meeting schedule for November and December of 2018. The November 22, 2018 Parks and Recreation Commission meeting is scheduled for Thanksgiving and the December 27, 2018 falls between the Christmas and New Year holiday. Based on these holidays and the lack of anticipated agenda items, staff recommends the following options, in preferred order, for Commission consideration: A. Cancel the November and December 2018 commission meetings and reconvene on January 24, 2019. B. Reschedule the November meeting for November 15, 2018 and cancel the December 27, 2018 meeting. C. Cancel the November 22, 2018 meeting and reschedule the December meeting to December 20, 2018.