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Home My WebLink About120418 - Agenda - Regular Meeting City Council/Public Financing Authority Agenda Tuesday, December 4, 2018 6:30 PM The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 RUTH M. LOW Mayor CAROL HERRERA Mayor Pro-Tem JIMMY LIN Council Member NANCY A. LYONS Council Member STEVE TYE Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days’ notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 04, 2018 Next Resolution No. 2018-41 Next Ordinance No. 03(2018) CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ ROLL CALL: Lin, Lyons,Tye, Mayor Pro Tem Herrera, Mayor Low APPROVAL OF AGENDA: Mayor POST ELECTION PROCEDURES: ELECTION RESULTS OF THE NOVEMBER 6, 2018 GENERAL MUNICIPAL ELECTION. Recommended Action: Adopt Resolution No. 2018-XX declaring the election results of the November 6, 2018 General Municipal Election. Requested by: City Manager DECEMBER 4, 2018 PAGE 2 PRESENTATION TO OUTGOING COUNCIL MEMBER JIMMY LIN ADMINISTRATION OF OATH OF OFFICE: Council Member Andrew Chou, Nancy A. Lyons, Steve Tye. CITY COUNCIL REORGANIZATION Selection of Mayor Selection of Mayor Pro Tem Presentation to 2018 Mayor Ruth Low RECESS/RECEPTION RECONVENE CITY COUNCIL MEETING 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH 1.1 Presentation of Certificate Plaque to Bageloo, 1200 S. Diamond Bar Boulevard #102 as New Business of the Month for December, 2018. 1.2 Presentation of Certificates of Recognition to Team Rascals, Intercity Senior Co-Ed Softball League of Southern California. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. DECEMBER 4, 2018 PAGE 3 5. SCHEDULE OF FUTURE EVENTS: 5.1 Diamond Bar Holiday Ride – November 23, 2018 through January 2, 2019. Riders can schedule a trip in the City for resta urants and shopping for free. 5.2 Winter Snow Fest – December 8, 2018 – 9:00 a.m. – 3:00 p.m., Pantera Park, 738 Pantera Drive. 5.3 Planning Commission Meeting – December 11, 2018 – 6:30 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Traffic and Transportation Commission Meeting – December 13, 2018 – 6:30 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 City Council Meeting – December 18, 2018 – 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 APPROVAL OF CITY COUNCIL MEETING MINUTES: 6.1.a Study Session of November 20, 2018. 6.1.b Regular Meeting of November 20, 2018. Recommended Action: Approve. Requested by: City Clerk 6.2 RATIFICATION OF CHECK REGISTER DATED NOVEMBER 15, 2018 THROUGH NOVEMBER 28, 2018 TOTALING $741,050.24. Recommended Action: Ratify. Requested by: Finance Department 6.3 TREASURER'S STATEMENT FOR OCTOBER 2018. Recommended Action: Approve. Requested by: Finance Department 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: NONE. DECEMBER 4, 2018 PAGE 4 RECESS TO ANNUAL PUBLIC FINANCING AUTHORITY CALL TO ORDER: ROLL CALL: Agency Member Chou, Herrera, Low, VC/Lyons, Chair/Tye 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Agency Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Agency. 3. CONSENT CALENDAR: 3.1 APPROVAL OF PUBLIC FINANCING AUTHORITY MEETING MINUTES. 3.1 a Meeting of December 5, 2017. Recommended Action: Approve. Requested by: City Clerk 3.2 PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT FOR OCTOBER 2018. Recommended Action: Approve. Requested by: Finance Department 4. PUBLIC FINANCE AUTHORITY REORGANIZATION 4.1 Selection of Chair 4.2 Selection of Vice Chair 5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority members are for Authority Discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. DECEMBER 4, 2018 PAGE 5 ADJOURN PUBLIC FINANCE AUTHORITY MEETING: RECONVENE CITY COUNCIL MEETING: 9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ELECTION RESULTS OF THE NOVEMBER 6, 2018 GENERAL MUNICIPAL ELECTION. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adopt Resolution No. 2018-XX declaring the election results of the November 6, 2018 General Municipal Election. FINANCIAL IMPACT: None. BACKGROUND: The City conducted its General Municipal Election for three (3) City Council vacancies and a Measure on November 6, 2 018. With the exception of nomination of candidates, all aspects of the election were administered by the Los Angeles County Registrar - Recorder/County Clerk on behalf of the City. According to the County Registrar, the election results as of November 30, 2018, are shown in Attachment 2 indicating that Andrew Chou, Nancy A. Lyons and Steve Tye were duly elected for four -year terms to the City Council, and that Measure Q (Transient Occupancy Tax Ordinance), has passed with the requisite votes. The final Ce rtified election results are expected to be provided at the meeting. Adoption of the Resolution will ratify the results certified by the Los Angeles County Registrar-Recorder/County Clerk on the City's behalf. This action will complete the election process and allow for the newly-elected Council Members to receive the Oath of Office and begin their four-year term and for the Ordinance related to the Transient Occupancy Tax to become effective within 10 days (Attachment 3). Packet Pg. 8 LEGAL REVIEW: City Attorney has reviewed and approved as to form. PREPARED BY: REVIEWED BY: Attachments: 1. a Resolution No. 2018-XX 2. b Attachment 2 - Election Results 3. c Ordinance No. 03(2018), TOT Packet Pg. 9 1 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2018 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar, California, on Tuesday, November 6, 2018, as required by law; and WHEREAS, Notice of the Election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Election Department canvassed the returns of the election and has certified the results to the City Council, the results are received, attached and made a part hereof as “Exhibit A”. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the whole number of votes cast in the precincts except vote by mail voter ballots and provisional ballots was _______. That the whole number of votes by mail and provisional voter ballots cast in the City was ________, making a total of __________ ballots cast in the City. SECTION 2. That the names of persons voted for at the election for Member of the City Council are as follows: Andrew Chou Nancy A. Lyons Jimmy Lin Steve Tye Joe Weng SECTION 3. That the Measure voted upon at the election was as follows: AN ORDINANCE OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING SECTION 3.16.030 OF THE DIAMOND BAR MUNICIPAL CODE TO INCREASE THE TRANSIENT OCCUPANCY TAX. a Packet Pg. 10 2 SECTION 4. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates and for and against the measure are as listed in Exhibit “A” attached. SECTION 5. The City Council does declare and determine that ANDREW CHOU was elected as a Member of the City Council for the full term of four years; NANCY A. LYONS was elected as a Member of the City Council for the full term of four years; and, STEVE TYE was elected as a Member of the City Council for the full term of four years. SECTION 6. That as a result of the election, a majority of the voters voting on the measure relating to the Transient Occupancy Tax did vote in favor of it, and that the measure was adopted and shall be effective ten (10) day from the date of adoption of this Resolution. SECTION 7. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person, and for and against each measure; (6) The total number of votes given to each person, and for and against each measure. SECTION 8. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 9. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 4th day of December, 2018. __________________________ Ruth M. Low, Mayor a Packet Pg. 11 3 I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 4th day of December, 2018, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ________________________ Tommye Cribbins, City Clerk Attachments: Exhibit A, County Registrar-Recorder Election Results a Packet Pg. 12 Exhibit A County Registrar-Recorder/County Clerk Certified Election Results To be provided at Meeting a Packet Pg. 13 b Packet Pg. 14 1 RESOLUTION NO. 2018 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2018 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WHEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar, California, on Tuesday, November 6, 2018, as required by law; and WHEREAS, Notice of the Election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Election Department canvassed the returns of the election and has certified the results to the City Council, the results are received, attached and made a part hereof as “Exhibit A”. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the whole number of votes cast in the precincts except vote by mail voter ballots and provisional ballots was 9,316. That the whole number of votes by mail and provisional voter ballots cast in the City was 9,274, making a total of 18,590 ballots cast in the City. SECTION 2. That the names of persons voted for at the election for Member of the City Council are as follows: Andrew Chou Nancy A. Lyons Jimmy Lin Steve Tye Robert Velker Joe Weng SECTION 3. That the Measure voted upon at the election was as follows: 2 AN ORDINANCE OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING SECTION 3.16.030 OF THE DIAMOND BAR MUNICIPAL CODE TO INCREASE THE TRANSIENT OCCUPANCY TAX. SECTION 4. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates and for and against the measure are as listed in Exhibit “A” attached. SECTION 5. The City Council does declare and determine that ANDREW CHOU was elected as a Member of the City Council for the full term of four years; NANCY A. LYONS was elected as a Member of the City Council for the full term of four years; and, STEVE TYE was elected as a Member of the City Council for the full term of four years. SECTION 6. That as a result of the election, a majority of the voters voting on the measure relating to the Transient Occupancy Tax did vote in favor of it, and that the measure was adopted and shall be effective ten (10) day from the date of adoption of this Resolution. SECTION 7. The City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election showing: (1) The whole number of ballots cast in the City; (2) The names of the persons voted for; (3) The measure voted upon; (4) For what office each person was voted for; (5) The number of votes given at each precinct to each person, and for and against each measure; (6) The total number of votes given to each person, and for and against each measure. SECTION 8. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file it in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been e lected. SECTION 9. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 4th day of December, 2018. __________________________ Ruth M. Low, Mayor 3 I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 4th day of December, 2018, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ________________________ Tommye Cribbins, City Clerk Attachments: Exhibit A, County Registrar-Recorder Election Result ORDINANCE NO. 03(2018) AN ORDINANCE OF THE CITY OF DIAMOND BAR, CALIFORNIA, AMENDING SECTION 3.16.030 OF THE DIAMOND BAR MUNICIPAL CODE TO INCREASE THE TRANSIENT OCCUPANCY TAX WHEREAS, a measure to increase the transient occupancy tax was put before the voters at a general municipal election held on November 6, 2018; and WHEREAS, the measure received the requisite votes for adoption. NOW, THEREFORE, the people of the City of Diamond Bar do ordain as follows: SECTION I: Section 3.16.030 of the Diamond Bar Municipal Code, entitled “Imposition; amount”, is hereby amended to provide as follows: “For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of fourteen percent of the rent charged by the operator. This tax constitutes a debt owed by the transient to the city which is extinguished only by payment to the operator or to the city”. SECTION II: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Diamond Bar’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION III: The Mayor and City Clerk are hereby authorized to attest to the adoption of this Ordinance by signing where indicated below. This Ordinance shall take effect ten (10) days following certification of the vote by the City Council. PASSED, APPROVED AND ADOPTED by the People of the City of Diamond Bar voting on November 6, 2018. _____________________________ Ruth M. Low, Mayor Approved to as Form: Attest: ____________________________ _________________________ David A. DeBerry, City Attorney Tommye A. Cribbins, City Clerk c Packet Pg. 15 Agenda #: 6.1 Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MEETING MINUTES: STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. 6.1.a Study Session of November 20, 2018. 2. 6.1.b Regular Meeting of November 20, 2018. 6.1 Packet Pg. 16 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION NOVEMBER 20, 2018 STUDY SESSION: M/Low called the Study Session to order at 5:45 p.m. in Room CC-8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Lyons, Tye, Mayor Pro Tem Herrera, and Mayor Low Absent: Council Member Lin was excused. Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ryan Wright, Parks and Recreation Director; Dianna Honeywell, Finance Director; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Christy Murphey, Recreation Superintendent; Andee Williams, Recreation Supervisor; Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. ► SPECIAL EVENT COMMITTEE UPDATE: PRD/Wright reported that the City’s Special Event Committee met twice in 2018. Participants included Mayor Pro Tem Herrera and Council Member Lyons, the City Manager’s Office, the Parks and Recreation Department and City partners . City Council’s direction to the committee was to analyze existing event goals, budgets, resident feedback, collaboration opportunities and financial prudency and to remain cognizant of the Strategic Plan goal of a healthy and active Diamond Bar. The committee engaged in open discussion for potential changes to current speci al events and future budgeting. The Committee focused on and recommended changes to the 4th of July Blast, the City Birthday Party, Fall Fun Festival & Barktober, the Winter Sno w Fest and the Easter Egg Hunt. If the Council supports the recommendations of this committee, there is an opportunity for an annual savings of about $145,000. Challenges for the 4th of July Blast included the location of Diamond Bar High School which is under construction through 2023 with no guarantee that after 2023 that facility would be available. The biggest priority and logistical concern was the health and safety of participants in the fallout zone. The committee looked at 11 locations throughout the City. C/Lyons said that the committee is very aware that this event is a “signature” event for the City and as such, she and MPT/Herrera wanted to look at several locations and staff went back to look at additional locations. 6.1.a Packet Pg. 17 NOVEMBER 20, 2018 PAGE 2 CC STUDY SESSION PRD/Wright reported that staff made a thorough examination of facilities to determine a creative and safe venue for this event. Although some locations may have had space for fireworks, there were serious logistical concerns such as parking, restroom facilities, etc. Staff also looked at event costs (residents versus non-residents). At the end of the discussion, the recommendations by the committee was to look at replacing the current 4th of July Blast with fireworks to an additional summer concert during the 4th of July week which could be themed around Americana. This event could include recognition of community heroes, further focusing on Diamond Bar residents as a priority. Absent the fireworks and inclusion of these other activities there would be a savings of about $50,000 annually. C/Tye asked why it would not work to have the event on the golf course. PRD/Wright said the committee looked at the Diamond Bar Golf Course which was one of the top three out of 11 possible sites and found that several issues existed such as the facility (greens and fairway) would not allow for vehicles, food events and entertainment events, proper restroom facilities, etc. In addition, the City would have to provide a good amount of temporary lighting, restrooms, parking, etc. and the impacts to the fairway could result in additional costs to the City. In addition, the golf course might not wish to close the facility to the public on the 4 th of July. And finally, the impact that it would have on residents who have certain expectations from previous events would be much less at that location. C/Tye said his thought was to use the golf course for launching fireworks and Golden Springs Drive and Sycamore Canyon Park as a gathering place. PRD/Wright said that was done years ago when it was a much smaller event. Based on the current number of participants, the Sycamore Canyon Park space would not be adequate for 8,000 people and closing down Golden Springs Drive and Grand Avenue would be a major undertaking. PRD/Wright said that there have been 29 successful birthday years to date and although attendance is around 5,000 or so it has plateaued over the past couple of years. The City pays just under $30,000 per year on entertainment and rides alone. The Committee estimates that about 70 percent of the attendees are residents. The Committee’s recommendation is to move forward with the 30th City Birthday Party on April 13th, 2019 and from that point forward, celebrate the milestones every fifth year with smaller celebrations every April such as providing treats at City Hall, at the Diamond Bar Center or at the local parks. The City could possibly work with local restaurants that participate in Restaurant Week to provide a free dessert during that week. The cost each year for the annual City Birthday Party is just under $94,000 and during the off years with smaller venues, th e City might 6.1.a Packet Pg. 18 NOVEMBER 20, 2018 PAGE 3 CC STUDY SESSION spend $5,000 or less which would result in an annual savings in the four off -years of just under $89,000. C/Lyons asked if the $5,000 included staff time. PRD/Wright responded that it does. PRD/Wright said that over the years the City has grown accustomed to two October events, the Fall Fun Festival and the Barktober event. As staff looked at other opportunities around town they realized there were other events at churches and schools that take place on and around Halloween. There has been some decrease in attendance at the Fall Fun Festival which resulted in modifications. Barktober has been successful but caters to dogs. The Committee came up with a Halloween Party theme that combined the Fall Fun Festival with Barktober. There were activities for kids and dogs and it offered a safe alternative to trick or treating as well as a reduced cost in staffing. Nearly 700 people and 300 dogs attended the event which is a good number of attendees. Staff looks forward in its planning to host that event on the Saturday prior to Halloween which will save the City roughly $10,000 a year based on combining the events and reducing staff costs. The feedback staff received was extremely positive and he thanked the committee for recommending and supporting that change. PRD/Wright went on to report on the Winter SnowFest. The challenge was to ensure resident opportunities as a priority, create a “holiday” style event and foster safety on sled runs. The Committee recommended the pre-sale of wristbands to Diamond Bar residents which are on sale now for $7 and no more than 800 will be sold to ensure safety and provide greater opportunities for those attending. If pre - sales have not reached 800, wristbands will be sold at the event. This event has been moved to early December to accommodate Santa’s schedule. These changes result in no financial impact. PRD/Wright reported that the Easter Egg Hunt event is a well-attended event and has been so over the years with roughly 2,500 people attending. It is an event that lasts maybe 30 seconds and requires a great deal of planning and preparation and with all of the excitement surrounding the event, there can be, at times, a great concern for children’s safety. The Committee believes there are opportunities for this program to be improved. Thus, the recommendation to hold two “Breakfast with the Bunny” events on the Saturday prior to Easter at the Diamond Bar Center, one at 8:00 a.m. and one at 10:00 a.m. Pre-event tickets would be sold at about $10 per person (limit 500). Breakfast would be served for the entire family with opportunities for participants to have their photos taken with the Easter Bunny, there would be Easter eggs for every child along with designated prizes, games and othe r activities for a more controlled 6.1.a Packet Pg. 19 NOVEMBER 20, 2018 PAGE 4 CC STUDY SESSION environment. PRD/Wright said he knows of similar programs in other jurisdictions that have been very successful because parents are willing to pay $10 to have the opportunity for a sit-down breakfast with the family where kids can enjoy the games, prizes and photo opportunities inside a facility. M/Low asked if a restaurant is providing the breakfast. PRD/Wright said that staff would be looking into catering by local restaurants for the event so that the breakfasts are pre-packaged. C/Tye asked if this review included the Leo’s Club . PRD/Wright responded that staff has not spoken with them until they have direction from the City Council but there are plans to have them involved. When it comes to serving 250 meals, the City will definitely need help with plating, serving coffee, milk, juices and flipping the room for the later breakfast. Staff believes there are volunteer opportunities for the Leo’s and Lions in this format. M/Low asked if there was any thought given to non-profits assisting with other events. PRD/Wright said there definitely would be a need for more volunteers. C/Lyons said there was discussion about the non -profits making money at event with their booths, etc. and the idea is that we need to figure out how they can have booths and sell things. PRD/Wright then went on to say that with some of the savings, the Committee thought of ways the City could connect residents and bring them together using a new model, so staff would like to try some new events at no-cost such as an event to utilize trails and beautiful neighborhood parks. Ideas include such things as the “Diamond Bar Day of Service” coming in May where volunteers come together to improve Diamond Bar; a healthy Diamond Bar which will be kicked off in January where activities are planned for every month moving forward that are free, drop -in style events using a slogan he borrowed from PIM/Roa and her team: “Swap Screen Time for Green Time”. Come out and meet your neighbors and staff members and hit the trail. C/Tye spoke about the “Paint the Town” event sponsored by the Diamond Bar Improvement Association and asked if that was the idea for the day of service. PRD/Wright responded that the concept is that the volunteer organizations are looking for opportunities to improve Diamond Bar and there are small projects 6.1.a Packet Pg. 20 NOVEMBER 20, 2018 PAGE 5 CC STUDY SESSION around town that might be a top priority for Council and staff to bring folks together to get their hands dirty, whether it is a park cleanup day or some other event where organizations can meet each other and work toward bridging the gap between organizations to form a more cohesive community group that can perhaps partner in the future with projects such as forming a partnership with a church that might be looking for help. So, “The Diamond Bar Day of Service” would help kick off that type of partnership. A couple of weeks ago the City held a “Connect with Rec” at Pantera Park where the tennis instructor came out for a couple of hours and got people on the court and showcased the program they provide. As a contract class, staff hopes that will lead to greater participation in the program. The Mayor’s Day of Play would be a similar type of program and “Pop Up” park events such as the December event where people will gather for a day of play. PRD/Wright said that pop events could be something as simple as “meet us in the park for registration day” where the City will have open registration for a new program or new class. Or, it’s the City’s birthday, come to the park and grab a cupcake and celebrate with us at your local neighborhood park. Staff and the committee believe these are ways to meet the needs of a changing community. An item that is fairly new to this discussion is the City’s Sponsorship Policy. Staff has included a draft copy in Council packets. There has been discussion about new opportunities to increase funds by creating mutually beneficial partnerships with a non-profit, or an individual or corporation that is looking to partner with the City. For example, the City’s waste haulers might like to put their name on a banner at a Concert in the Park or on a flyer with the notation that “thanks to their donation, the City is able to provide X, Y & Z.” Moving forward with this sponsorship policy the thought is that tiers would be created to show that at this tier at this donation provides this level of sponsorship and marketing, whereas, another tier provides another and so on to create opportunities for individuals as well as, larger corporations. For example, those who partner or contract with the City who wish to be more visible to the community and want to promote the City’s special events, there would be a way to incorporate their generosity. At this point, the committee continues to work on the policies to determine whether to implement these policies in the next fiscal year. PRD/Wright explained that staff is looking for overall Council concurrence so that as the Committee recommendation can be incorporated into the Fiscal Year 19/20 budget. MPT/Herrera said the committee engaged in a lot of discussion and looked really closely at the golf course and doing the fireworks there, but there were so many 6.1.a Packet Pg. 21 NOVEMBER 20, 2018 PAGE 6 CC STUDY SESSION complications. The pyrotechnic company wanted to get their trucks in the day before to set up which means the golfers would not have access and they needed to drive the trucks on the grass which is a no-no. The committee thought about putting down sheets of plywood for them to drive on which would take an enormous amount of product and then there was the cleanup after the event in the dark to prepare for course opening the next day. It was very complicated and difficult. M/Lyons said the committee talked about doing a joint event with Walnut and holding it at the stadium but it would then be seen as a Walnut event and Diamond Bar would be paying for half of it. So that did not seem feasible. MPT/Herrera said that Mt. SAC did not get back to the committee about wh ether they would allow the event there. CM/Fox said the Mt. SAC stadium is also under construction for several years. M/Lyons said she believes there will be a lot of disappointed people so if anyone has a better idea please share it. C/Tye said the 4th of July Blast was held at Lorbeer one year. PRD/Wright said that Lorbeer was on the list and the space, parking, etc. and closure of Diamond Bar Boulevard and Golden Springs Drive would have a large impact. The fallout zone is really tight at Lorbeer and again, the event needs a radius of about 250 feet from where the fireworks are projected. If the fireworks were shot from the grassy area that would take up seating and where do you put 8,000 people. C/Lyons said she believed the opportunity for non-profits to make money would be reduced through the new program with their food booths, etc. and her suggestion was that perhaps the food booths could be added to the Halloween party. C/Tye said he believes that there will be many opportunities that present themselves for the non-profits and if they want to do it, great and if not, that’s fine too. This proposal is not good or bad, it is just different and it is necessary. C/Lyons said there were complaints about non-profits not getting opportunities they had before and maybe they will not take the City up on what is proposed, but the City could offer an opportunity for them to set up at the Halloween party, for example. C/Tye said he did not believe that should drive the Council’s decision about moving forward with this new program. 6.1.a Packet Pg. 22 NOVEMBER 20, 2018 PAGE 7 CC STUDY SESSION C/Lyons agreed, but felt the non-profits needed to be considered because they add a great deal to the community. They make some money an d, they also need exposure. M/Low asked if they would be able to participate at the Concerts in the Park. There are food trucks and can other non-profits be present as well? PRD/Wright said that the City has reached out in the past and it has been a challenge to have food at the Concerts because a lot of the restaurants do not have the staff that would be able to dedicate time for an uncertain number of meals. The Kiwanis was there. They sold some water. While they weren’t too successful they were given the opportunity to reach out and staff can reach out to the non -profits and see how the City might weave them into these program. It has changed overtime. Non-profits are interested, but actually putting it together in an organized fashion has become a bit of a challenge for some of them, depending on what it is. Giving out information is obviously a lot easier than serving food. M/Low said that the Friends of the Library with their beer garden said the income versus the effort was not worth it. C/Lyons said she believed the Friends did that as a favor to the City. M/Low said her point was that it was not always very profitable. C/Lyons said there was a brief discussion about the multi -cultural event and whether the City should do more to support that. There were a lot of people there. MPT/Herrera said that if that group is going to do a multi -cultural event again they need to plan it one year in advance and not come in two weeks before and kick out other groups that already had a f ield or a park. C/Lyons asked how this should be approached, wait until they mess up again or provide more coaching on how to plan events. C/Lyons said she was surprised at how well attended it was, how many booths were there for how quickly it was pu t together. I think there is a real desire for that to be a part of the community. MPT/Herrera said they had a lot of partnerships. M/Low said she would advise caution. C/Tye said that for him, smaller, organic and neighborhood events troubles h im because it seems like the City is doing something for certain areas instead of something that really brings the community together, like a multi-cultural event. He 6.1.a Packet Pg. 23 NOVEMBER 20, 2018 PAGE 8 CC STUDY SESSION is not a big proponent of “districts” of cities that decide to run by district becaus e it carves up the City and he would say that the City should be very mindful and careful about that issue. CM/Fox said all events would be marketed citywide, but this happens at Pantera because we have the space and that happens at Paul C. Grow because we have a smaller space, etc. and we’re going to meet at the trail at 9:00 a.m. for a hike and obviously, everyone in the community would be invited via social media, website, etc. Part of the idea is to get people to experience different parts of the community and get out more of the “Healthy Diamond Bar” campaign so that people can try different neighborhoods where they not normally go. PRD/Wright said that because these events are smaller, staff is confident there can be several events going on simultaneously. So for example, if it is the City Birthday where cupcakes are being served, we can stage teams at different parks and several small locations at the same time. Whereas we have larger events that are meant to bring people together at one time, these smaller events are meant to bring out people to those neighborhoods. C/Lyons wondered if the City was risking having too many people at the 4 th of July event. PRD/Wright said he did not believe so because of the way it is advertised – a Concert in the Park with some activities and entertainment on a Wednesday night would likely draw about the same number of people as a normal concert. Perhaps there would be no movie – that needs to be discussed to see if it would impact the event. He believes that most residents would appreciate that because they can go somewhere else the following day to enjoy fireworks. Public Comments: None. ADJOURNMENT: With no further business to discuss, Low recessed the Study Session at 6:15 p.m. to the Regular Meeting. ________________________________ TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of , 2018. 6.1.a Packet Pg. 24 NOVEMBER 20, 2018 PAGE 9 CC STUDY SESSION __________________________ RUTH M. LOW , Mayor 6.1.a Packet Pg. 25 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 20, 2018 CLOSED SESSION: 5:30 p.m., Room CC-8 Public Comments: None Conference with Legal Counsel – Existing Litigation pursuant to Code Section 54956.9(d)(1) Inland Oversight Committee v. City of Diamond Bar Case No.: BS162663, on Appeal, 2nd Appellate District, Division Two STUDY SESSION: 5:45 p.m., Room CC-8 Special Event Committee Update Public Comments: None CALL TO ORDER: Mayor Low called the Regular City Council meeting to order at 6:31 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/Fox stated that there was no reportable action taken during tonight’s Closed Session. With respect to the Study Session, the City Council considered a variety of Special Events the City hosts annually and changes that would likely be incorporated over the next year via the budget process. PLEDGE OF ALLEGIANCE: Mayor Low led the Pledge of Allegiance. INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge, provided the Invocation. ROLL CALL: Council Members Lin, Lyons, Tye, Mayor Pro Tem Herrera and Mayor Low Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Christy Murphey, Recreation Superintendent; Andee Williams, Recreation Supervisor; Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 6.1.b Packet Pg. 26 NOVEMBER 6, 2018 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Low, City Council Members and Anthony Duarte, Executive Director, San Gabriel Valley Chamber of Commerce, recognized twenty-three Diamond Bar Restaurants that participated in Diamond Bar Restaurant Week. Five resident receipts were drawn for prizes in conjunction with the event. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Librarian, spoke about upcoming library events including the Winter Esteem Challenge on December 3rd at 4:00 p.m. and free citizenship application assistance on Friday, November 30th from 10:00 a.m. to 4:00 p.m. She also thanked the City Council and City Staff for their continuous support of the Diamond Bar Library and wished everyone a Happy Thanksgiving. 4. RESPONSE TO PUBLIC COMMENTS: None Offered. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Thanksgiving Holiday – City Offices closed Thursday, November 22 and Friday, November 23, 2018 in observance of Thanksgiving. City offices reopen on Monday, November 26, 2018 at 7:30 a.m. 5.2 Shop Small Business Saturday, November 24, 2018. 5.3 Parks and Recreation Commission Meeting – November 22, 2018 – 6:30 p.m., Windmill Community Room, 21810 Copley Drive (Canceled). 5.4 Diamond Bar Holiday Ride begins Friday, November 23, 2018 and continues through January 2, 2019. Riders can schedule a free trip to restaurants and for shopping within the City. 5.5 Planning Commission Meeting – November 27, 2018 – 6:30 p.m., Windmill Community Room, 21810 Copley Drive (Canceled). 5.6 General Plan Advisory Committee Meeting – November 29, 2018 – 6:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.7 City Council Meeting – December 4, 2018 – 6:30 p.m., D/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Lin moved, C/Lyons seconded, to approve the Consent Calendar with C/Lin withdrawing Item 6.3 for separate consideration. Motion carried by the following Roll Call vote: 6.1.b Packet Pg. 27 NOVEMBER 6, 2018 PAGE 3 CITY COUNCIL AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MEETING MINUTES: 6.1a Regular Meeting Minutes of November 6, 2018 as approved. 6.2 RETIFICATION OF CHECK REGISTER DATED OCTOBER 31, 2018 THROUGH NOVEMBER 14, 2018 TOTALING $1,223,489.03. 6.4 APPROVED NOTICE OF COMPLETION FOR THE CITY HALL HVAC REPLACEMENT PROJECT #25818. 6.5 APPROVED AMENDMENT NO. 1 TO THE FUNDING AGREEMENT WITH LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR THE DIAMOND BAR ADAPTIVE TRAFFIC CONTROL SYSTEM PROJECT. 6.6 APPROVED CONSULTANT SERVICES AGREEMENT WITH ONWARD ENGINEERING FOR THE DESIGN OF AREA 7 RESIDENTIAL AND COLLECTOR STREETS, AND FOR THE DIAMOND BAR BOULEVARD STREET REHABILITATION FROM MOUNTAIN LAUREL WAY TO CLEAR CREEK CANYON. 6.7 CANCELLATION OF JANUARY 1, 2019 CITY COUNCIL MEETING. 6.8 TRANSMITTAL OF THE FY 2017-2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.3 APPROVE NOTICE OF COMPLETION FOR THE TRAFIC SIGNAL INFRASTRUCTURE UPGRADES (PHASE III) PROJECT NO. 24018. C/Lin stated that he was very happy that Phase III of the traffic signal upgrades had been completed. He asked PWD/Liu to explain the remaining tasks to complete the upgrade for the entire City. PWD/Liu stated that Phase III is the last phase of the citywide upgrade efforts the City has undertaken over the past three years and all arterials are connected with the latest hardware, software and fiber optic lines that come back into City Hall. With Council’s recent approval of the Adaptive Traffic Control System, work will commence in December and be completed by the end of the current fiscal year. 6.1.b Packet Pg. 28 NOVEMBER 6, 2018 PAGE 4 CITY COUNCIL C/Lin said he was also pleased that staff had been able to obtain so many grants for this project and congratulated staff for their diligence and hard work. C/Lin moved, C/Tye seconded, to approve Item 6.3. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PULIC HEARINGS: NONE 8. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons stated that she is the City Council’s representative to the San Gabriel Valley Council of Governments and at their Thursday night meeting, voted unanimously to recommend that $3 million be funded out of Measure M funds to pay for a large portion of the Diamond Bar Complete Streets Project. She reminded the audience that Measure M is money set aside for transportation improvements and this is $3 million of the City’s own money that will come back to Diamond Bar for improvement of the City streets and streetscape which is very exciting. She offered kudos to FD/Honeywell and her staff for an excellent independent audit conducted over the past couple of months . She congratulated staff on an excellent Veteran’s Recognition Ceremony. The South Pointe Middle School Band was superb as always, the food was plentiful and the decorations were beautiful. Most importantly, the Veterans were recognized for their bravery and service to the country. Happy Thanksgiving to all and pause for a minute and realize something to be thankful for. MPT/Herrera thanked the 23 restaurants that participated in Restaurant Week. Many times Diamond Bar residents claim they have no restaurants and no places to eat in Diamond Bar when in fact, there are quite a few. And, there are even more that did not participate in Restaurant Week and perhaps next year there might be 50 restaurants participating. She hopes everyone has a very safe and pleasant Thanksgiving holiday. C/Tye congratulated the Restaurant Week participants. The banners at the restaurants were a great touch and it is interesting to see that the people who were present for tonight’s meeting was a great representation of what is available in Diamond Bar. He looks forward to next year’s event. Thanksgiving gives everyone an opportunity to pause and give thanks in this greatest country on earth and stop and be grateful to be Americans who have the opportunity to 6.1.b Packet Pg. 29 NOVEMBER 6, 2018 PAGE 5 CITY COUNCIL celebrate and consider their blessings and all there is to be thankful for which he hopes no one takes for granted. M/Low attended the Veteran’s Recognition Ceremony on November 7 . The pride, joy, recognition and thanks everyone showed was awesome and the patriotism and music was wonderful. On November 10th the Friends of the Library held its annual Gently Used Purse sale and on November 17th, the Friends put together the highlight of their Read Together Diamond Bar program and invited author Robin Benway to speak. Thanks to the Friends of the Library fo r all they do and for a very successful Read Together Diamond Bar. On November 10 th the Diamond Bar Community Foundation held their Annual Gala. The Foundation is a non-profit that supports and promotes arts, culture of sports and education art in the community. Congratulations to the Foundation for a very successful and fun event. Two days ago she and MPT/Herrera attended the Audit Subcommittee meeting. The City received certification from its auditors that Diamond Bar’s financial statements are to be relied upon as they are accurate and generally reflect the financial position of the City. Congratulations to FD/Honeywell and her staff for a great job. She wished everyone a Happy Thanksgiving. Something that struck her while shopping last week was t hat everyone was so happy and pleasant as they wished each other a Happy Thanksgiving. Enjoy your loved ones and family and friends. ADJOURNMENT: With no further business to conduct, M/Low adjourned the Regular City Council Meeting at 7:09 p.m. _____________________________________ TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2018. RUTH M. LOW, MAYOR 6.1.b Packet Pg. 30 Agenda #: 6.2 Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED NOVEMBER 15, 2018 THROUGH NOVEMBER 28, 2018 TOTALING $741,050.24. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $741,050.24. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated November 15, 2018 through November 28, 2018 for $741,050.24 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedur es. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 6.2 Packet Pg. 31 Attachments: 1. 6.2.a Check Register Affidavit 12-4-18 2. 6.2.b Check Register 12-4-2018 6.2 Packet Pg. 32 6.2.a Packet Pg. 33 SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127346 11/20/18 A1PARTYR A1 PARTY RENTALS 0015350 EQ RENTALS-HALLOWEEN 0.00 7,110.7710100 127347 11/20/18 ABFPRINT ABF PRINTING & MARKETING 1605516 USED OIL FUNNELS 0.00 884.5410100 127348 11/20/18 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS-AUG 0.00 26,308.0010100 127348 11/20/18 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVC-SEPT 0.00 22,470.75TOTAL CHECK 0.00 48,778.7510100 127349 11/20/18 ANPRISCI PRISCILLA AN 001 FACILITY REFUND-DBC 0.00 100.0010100 127350 11/20/18 AREVALOR ROSE AREVALO 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127351 11/20/18 BALDWINC CAROLE BALDWIN 0015350 CONTRACT CLASS-FALL 0.00 200.4010100 127352 11/20/18 BARRETTT THOMAS BARRETT 0015350 CONTRACT CLASS-FALL 0.00 90.0010100 127353 11/20/18 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS-FALL 0.00 336.0010100 127353 11/20/18 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS-SUMMER 0.00 408.00TOTAL CHECK 0.00 744.0010100 127354 11/20/18 BONTERRA BONTERRA PSOMAS 001 MITIGATION MONITORING 0.00 580.0010100 127354 11/20/18 BONTERRA BONTERRA PSOMAS 001 PROF.SVCS-PL 2015-43 0.00 580.00TOTAL CHECK 0.00 1,160.0010100 127355 11/20/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 IRRIGATION REPAIR 0.00 645.0210100 127356 11/20/18 CACOMMER CALIFORNIA RETROFIT INC 0014093 SUPPLIES-CITY HALL 0.00 78.5510100 127357 11/20/18 CHENLING LINGLIN CHEN 001 FACILITY REFUND-PNTRA 0.00 100.0010100 127358 11/20/18 CRAFCOIN CRAFCO INC 0015554 SUPPLIES-RD MAINT 0.00 824.1510100 127359 11/20/18 DAYNITEC DAY & NITE COPY CENTER 0014050 PRINT SVCS-BUDGET BK 0.00 192.0610100 127360 11/20/18 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 75.0010100 127360 11/20/18 DENNISCA CAROL A DENNIS 0015510 PROF.SVCS-T & T MTG 0.00 50.00TOTAL CHECK 0.00 125.0010100 127361 11/20/18 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 64.0010100 127362 11/20/18 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-LIBRARY 0.00 1,860.0010100 127363 11/20/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205556 CAR WASH-PKS 0.00 121.9810100 127363 11/20/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5204093 CAR WASH-POOL VEH 0.00 264.3610100 127363 11/20/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205554 CAR WASH-RD MAINT 0.00 59.4410100 127363 11/20/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205230 CAR WASH-CODE ENFOR 0.00 46.67TOTAL CHECK 0.00 492.4510100 127364 11/20/18 EMERALD EMERALD LANDSCAPE SERVIC 0014093 LANDSCAPE SVCS-NOV 0.00 980.0010100 127365 11/20/18 FRANCOJE JEANA FRANCO 001 RECREATION REFUND 0.00 70.006.2.bPacket Pg. 34 SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127366 11/20/18 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-WINTER S/FST 0.00 1,497.6910100 127366 11/20/18 FUNEXPRE FUN EXPRESS LLC 001 USE TAX ACCRUAL 0.00 -142.2810100 127366 11/20/18 FUNEXPRE FUN EXPRESS LLC 0015350 USE TAX ACCRUAL 0.00 142.28TOTAL CHECK 0.00 1,497.6910100 127367 11/20/18 GARAVITO MARISSA GARAVITO 001 FACILITY REFUND-DBC 0.00 300.0010100 127368 11/20/18 GARCALIS ALISON GARCIA 001 FACILITY REFUND-DBC 0.00 1,200.0010100 127369 11/20/18 GARGMAHE MAHENDRA GARG 0015510 T & T COMM-NOV 18 0.00 45.0010100 127370 11/20/18 GOODTIME GOOD TIMES PARTY SUPPLY 0015350 LINEN RENTAL-VET DAY 0.00 347.1210100 127371 11/20/18 HANKWANH KWAN H HAN 001 REFUND-C/D DEPOSIT 0.00 250.0010100 127372 11/20/18 HDLCOREN HDL COREN & CONE 0014050 CNTRCT SVCS-PRPTY TAX 0.00 3,347.6410100 127373 11/20/18 HINDERLI HINDERLITER DE LLAMAS & 0014096 ECON DEV SVCS-JUL-SPT 0.00 13,200.0010100 127374 11/20/18 HOFFMANS HOFFMAN SOUTHWEST CORP 0014093 PLUMBING SVCS-LIBRARY 0.00 675.0010100 127375 11/20/18 HOLLEYAS ASHLEY HOLLEY 001 FACILITY REFUND-PNTRA 0.00 100.0010100 127376 11/20/18 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES-PARKS 0.00 94.0510100 127376 11/20/18 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES-PARKS 0.00 183.58TOTAL CHECK 0.00 277.6310100 127377 11/20/18 IBARRAAN ANTONIO IBARRA 001 FACILITY REFUND-DBC 0.00 1,450.0010100 127378 11/20/18 JAMESLAU LAUREN JAMES 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127379 11/20/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 3,445.0010100 127380 11/20/18 JUNMURPH MURPHY JUN 001 FACILITY REFUND-HRTGE 0.00 200.0010100 127381 11/20/18 KARTANIT ANITA KARTAWIDJAJA 001 FACILITY REFUND-PNTRA 0.00 100.0010100 127382 11/20/18 KENSHARD KENS HARDWARE 0015350 SUPPLIES-REC 0.00 14.6310100 127382 11/20/18 KENSHARD KENS HARDWARE 0014093 SUPPLIES-CITY HALL 0.00 25.8010100 127382 11/20/18 KENSHARD KENS HARDWARE 0015230 SUPPLIES-CODE ENFOR 0.00 33.9210100 127382 11/20/18 KENSHARD KENS HARDWARE 0015554 SUPPLIES-RD MAINT 0.00 40.8410100 127382 11/20/18 KENSHARD KENS HARDWARE 0015556 SUPPLIES-PKS/FACILITI 0.00 92.7510100 127382 11/20/18 KENSHARD KENS HARDWARE 0015556 SUPPLIES-PKS 0.00 49.8810100 127382 11/20/18 KENSHARD KENS HARDWARE 0015333 SUPPLIES-DBC 0.00 147.16TOTAL CHECK 0.00 404.9810100 127383 11/20/18 KHANSABR SABRINA KHAN 001 FACILITY REFUND-DBC 0.00 277.5010100 127383 11/20/18 KHANSABR SABRINA KHAN 001 FACILITY REFUND-DBC 0.00 750.0010100 127383 11/20/18 KHANSABR SABRINA KHAN 001 FACILITY REFUND-DBC 0.00 2,200.0010100 127383 11/20/18 KHANSABR SABRINA KHAN 001 FACILITY REFUND-DBC 0.00 173.0010100 127383 11/20/18 KHANSABR SABRINA KHAN 001 FACILITY REFUND-DBC 0.00 176.00TOTAL CHECK 0.00 3,576.506.2.bPacket Pg. 35 SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127384 11/20/18 LINTIM TIM LIN 001 FACILITY REFUND-HRTGE 0.00 300.0010100 127385 11/20/18 LIUCIN CINDY LIU 001 FACILITY REFUND-HRTGE 0.00 200.0010100 127386 11/20/18 LOOMIS LOOMIS 0014050 COURIER SVCS-OCT 18 0.00 613.9610100 127386 11/20/18 LOOMIS LOOMIS 0015333 COURIER SVCS-OCT 18 0.00 613.96TOTAL CHECK 0.00 1,227.9210100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-NOV 2018 0.00 528.0010100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-SR NOV 0.00 84.0010100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-SR NOV 0.00 84.0010100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-FEB 18 SR 0.00 10.0010100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-SR 0.00 10.0010100 127387 11/20/18 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-NOV 2018 0.00 132.00TOTAL CHECK 0.00 848.0010100 127388 11/20/18 ROAMARSH MARSHA ROA 0014095 REIMB-SUPPLIES 0.00 118.7710100 127389 11/20/18 MCECORPO MCE CORPORATION 0015554 RIGHT OF WAY MAINT 0.00 592.5610100 127389 11/20/18 MCECORPO MCE CORPORATION 0015554 VEG CONTROL-OCT 18 0.00 13,631.01TOTAL CHECK 0.00 14,223.5710100 127390 11/20/18 MEHTASUR SURENDRA MEHTA 0015510 T & T COMM-NOV 2018 0.00 45.0010100 127391 11/20/18 MONTESAM AMBER MONTES 001 RECREATION REFUND 0.00 125.0010100 127392 11/20/18 HELSKIMB KIMBERLY NELSON 001 RECREATION REFUND 0.00 70.0010100 127393 11/20/18 NVWMREAL NVWM REALTY 001 FACILITY REFUND-DBC 0.00 100.0010100 127394 11/20/18 ONWARDEN ONWARD ENGINEERING 0015551 AREA 6 ADA CURB RAMP 0.00 1,280.0010100 127395 11/20/18 PATELLIT LITA PATEL 001 FACILITY REFUND-DBC 0.00 100.0010100 127396 11/20/18 PUBLICST PUBLIC STORAGE #23051 1605516 STORAGE RENTAL-#1266 0.00 118.0010100 127397 11/20/18 PYROCOMM PYRO COMM SYSTEMS INC 0015333 FIRE ALARM MONITORING 0.00 135.0010100 127398 11/20/18 QUANCYNT CYNTHIA L QUAN 0015510 T & T COMM-NOV 2018 0.00 45.0010100 127399 11/20/18 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-OCT 0.00 11,765.9210100 127400 11/20/18 RAMIIRMA IRMA RAMIREZ 001 FACILITY REFUND-REAGA 0.00 100.0010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-OCT 18 REG 0.00 16,763.2010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-OCT 18 0.00 4,190.8010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-OCT 2018 0.00 -635.3710100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-OCT 18 SR 0.00 112.5010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-OCT 18 0.00 112.5010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SEPT 18 SR 0.00 112.5010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SEPT 18 0.00 112.506.2.bPacket Pg. 36 SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-SEPT 18 0.00 -539.1910100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 REFUND-SEPT 2018 0.00 -340.0010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SEPT 18 0.00 3,617.6010100 127401 11/20/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SEPT 18 REG 0.00 14,470.40TOTAL CHECK 0.00 37,977.4410100 127402 11/20/18 SAENZJER JERRY SAENZ 001 FACILITY REFUND-DBC 0.00 1,050.0010100 127403 11/20/18 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 1,122.4410100 127403 11/20/18 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 193.0210100 127403 11/20/18 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 234.1810100 127403 11/20/18 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 519.35TOTAL CHECK 0.00 2,068.9910100 127404 11/20/18 SCHAFERC SCHAFER CONSULTING 5304070 CONSULTANT SVCS-NOV 0.00 325.4410100 127405 11/20/18 SIGMACOD SIGMA CODING LLC 0015350 CONTRACT CLASS-FALL 0.00 1,408.3510100 127406 11/20/18 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT/LITTER REMOVAL 0.00 2,291.0010100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 48.1610100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 24.0810100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 24.3510100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 26.4710100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 185.3410100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 262.7810100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 355.3610100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 381.9010100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 79.6310100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 98.0910100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 26.7810100 127407 11/20/18 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-C/HALL 0.00 9,131.73TOTAL CHECK 0.00 10,644.6710100 127408 11/20/18 TASC TASC 0014060 FLAX ADMIN SVCS 0.00 116.7210100 127409 11/20/18 TAYLORTI TAYLOR TIME & EQUIPMENT 0014030 REPAIR-TIME CLOCK 0.00 298.6510100 127410 11/20/18 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS-FALL 0.00 3,999.8010100 127411 11/20/18 THECOMDY THE COMDYN GROUP INC 0014070 GIS SUPPORT SVC-10/12 0.00 3,660.3010100 127412 11/20/18 THESAUCE THE SAUCE CREATIVE SERVI 0015350 VET RECOG CEREMONY 0.00 128.0710100 127413 11/20/18 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTANT SVCS-57/60 0.00 1,300.0010100 127414 11/20/18 THOMSONW THOMSON WEST 0014030 CA LEGISLATIVE SVCS 0.00 1,296.0010100 127415 11/20/18 JACKSONS TRADITIONAL AUTO SUPPLY 5204093 VEH MAINT-P/WORKS 0.00 60.8510100 127415 11/20/18 JACKSONS TRADITIONAL AUTO SUPPLY 5204093 VEH MAINT-P/WORKS 0.00 10.8110100 127415 11/20/18 JACKSONS TRADITIONAL AUTO SUPPLY 5204093 VEH MAINT-P/WORKS 0.00 1.07TOTAL CHECK 0.00 72.736.2.bPacket Pg. 37 SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127416 11/20/18 TRANWINN WINNIE TRAN 001 RECREATION REFUND 0.00 70.0010100 127417 11/20/18 TRIFYTTS TRIFYTT SPORTS LLC 0015350 CONTRACT CLASS-FALL 0.00 1,373.4010100 127418 11/20/18 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS-FALL 0.00 540.0010100 127419 11/20/18 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE-OCT 0.00 594.0010100 127420 11/20/18 GRAINGER W.W. GRAINGER INC. 0014093 SUPPLIES-CITY HALL 0.00 250.3310100 127421 11/20/18 WRIGANGE ANGELA WRIGHT 001 FACILITY REFUND-DBC 0.00 750.0010100 127422 11/20/18 METROLIN METROLINK 1125553 CITY SUBSIDY-OCT 18 0.00 10,073.0010100 127422 11/20/18 METROLIN METROLINK 1125553 METROLINK PASSES-SR 0.00 2,341.5010100 127422 11/20/18 METROLIN METROLINK 1125553 CITY SUBSIDY-SR 0.00 2,341.5010100 127422 11/20/18 METROLIN METROLINK 1125553 METROLINK PASSES-OCT 0.00 40,292.00TOTAL CHECK 0.00 55,048.0010100 127423 11/20/18 ONWARDEN ONWARD ENGINEERING 2505510 CONSULTING SVC-AREA6 0.00 17,457.5010100 127424 11/20/18 TRANE TRANE SERVICE GROUP INC 2505556 INSTALL A/C UNIT-C/H 0.00 380,533.0010100 127424 11/20/18 TRANE TRANE SERVICE GROUP INC 250 RETENTIONS PAYABLE 0.00 -19,026.65TOTAL CHECK 0.00 361,506.3510100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 395.9410100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 694.7910100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 5,146.9610100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 8,137.2910100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 9,911.1410100 127425 11/20/18 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 16,497.78TOTAL CHECK 0.00 40,783.9010100 127426 11/28/18 4IMPRINT 4IMPRINT INC 1155515 PROMO ITEMS-ENVIRNMNT 0.00 1,410.2510100 127427 11/28/18 ACSI ACSI 001 P/R WITHHOLDING ORDER 0.00 192.0010100 127428 11/28/18 DRIVERAL ALLIANT INSURANCE SERVIC 0015350 INS-WINTER SNOW FEST 0.00 526.0010100 127429 11/28/18 AMERICOM AMERICOMP GROUP 0014070 LASER PRINTER MAINT 0.00 239.0010100 127429 11/28/18 AMERICOM AMERICOMP GROUP 0014070 LASER PRINTER MAINT 0.00 2,310.00TOTAL CHECK 0.00 2,549.0010100 127430 11/28/18 ARCHTERR ARCHITERRA DESIGN GROUP 2505310 CONSTRUCTION-STARSHN 0.00 595.0010100 127431 11/28/18 BESTLTG BEST LIGHTING PRODUCTS 1385538 NOV MAINT-DIST 38 0.00 161.2410100 127431 11/28/18 BESTLTG BEST LIGHTING PRODUCTS 0015333 NOV MAINT-DBC 0.00 218.2210100 127431 11/28/18 BESTLTG BEST LIGHTING PRODUCTS 0014093 NOV MAINT-C/HALL 0.00 255.5310100 127431 11/28/18 BESTLTG BEST LIGHTING PRODUCTS 0015556 NOV MAINT-PARKS 0.00 1,259.42TOTAL CHECK 0.00 1,894.4110100 127432 11/28/18 BIBLEBEL BIBLE BELIEVERS BAPTIST 001 FACILITY REFUND-DBC 0.00 100.006.2.bPacket Pg. 38 SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127433 11/28/18 BOYDAARO AARON BOYD 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127434 11/28/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL IRRIGATION REPR 0.00 460.5910100 127434 11/28/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL IRRIGATION REPR 0.00 501.32TOTAL CHECK 0.00 961.9110100 127435 11/28/18 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES-YOUTH BSKTBL 0.00 1,271.0410100 127436 11/28/18 CALCOAAU CALIFORNIA COACH AUTO BO 5204093 TOWING SVCS-P/WORKS 0.00 110.0010100 127437 11/28/18 CACOMMER CALIFORNIA RETROFIT INC 0015556 SUPPLIES-PARKS 0.00 153.8610100 127438 11/28/18 DELGADOK KATHLEEN DELGADO 001 RECREATION REFUND 0.00 12.0010100 127439 11/28/18 DBCS DIAMOND BAR CHINESE SCHO 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127440 11/28/18 DBCFOUND DIAMOND BAR COMMUNITY FO 001 FACILITY REFUND-DBC 0.00 1,000.0010100 127441 11/28/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205554 CAR WASH-RD MAINT 0.00 54.0010100 127441 11/28/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205556 CAR WASH-PKS/FAC 0.00 27.0010100 127441 11/28/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5205230 CAR WASH-CODE ENFOR 0.00 42.9810100 127441 11/28/18 DBHANDCA DIAMOND BAR HAND CAR WAS 5204093 CAR WASH-POOL VEH 0.00 346.85TOTAL CHECK 0.00 470.8310100 127442 11/28/18 DBSENIOR DIAMOND BAR SENIOR CITIZ 1255215 LIABILITY INS REIMB 0.00 526.0010100 127443 11/28/18 DILLARDM MARY ANN DILLARD 001 RECREATION REFUND 0.00 25.0010100 127444 11/28/18 DIZONVIR VIRGINIA DIZON 001 RECREATION REFUND 0.00 52.0010100 127445 11/28/18 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL-DEC 18 0.00 1,775.0010100 127446 11/28/18 DOLINH LINH DO 001 RECREATION REFUND 0.00 61.0010100 127447 11/28/18 DORANNA ANNA DOR 001 RECREATION REFUND 0.00 325.0010100 127448 11/28/18 DUAHARVE HARVEY DUA 001 RECREATION REFUND 0.00 22.0010100 127449 11/28/18 DUNNEDWA DUNN EDWARDS CORPORATION 0015556 SUPPLIES-PARKS 0.00 182.0510100 127450 11/28/18 ELLISTES TESS ELLIS 001 RECREATION REFUND 0.00 209.0010100 127451 11/28/18 ELMOREMA MARILYN ELMORE 001 RECREATION REFUND 0.00 51.0010100 127452 11/28/18 ENRIHEAT HEATHER ENRIQUEZ 001 RECREATION REFUND 0.00 119.0010100 127453 11/28/18 ESPICATH CATHERINE ESPINOSA 001 FACILITY REFUND-PNTRA 0.00 100.0010100 127454 11/28/18 FAIRDOMI MARJORIE FAIR DOMINGUEZ 001 RECREATION REFUND 0.00 34.0010100 127455 11/28/18 FARMEREM EMMA FARMER 001 RECREATION REFUND 0.00 48.006.2.bPacket Pg. 39 SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127456 11/28/18 FLORESBR BRIZA FLORES 001 FACILITY REFUND-DBC 0.00 100.0010100 127457 11/28/18 FOLEYAUD AUDREY FOLEY 001 RECREATION REFUND 0.00 25.0010100 127458 11/28/18 FONGHSIE HSIEN MEI FONG 001 RECREATION REFUND 0.00 158.0010100 127459 11/28/18 FRECKLET BRENDA FRECKLETON 001 RECREATION REFUND 0.00 25.0010100 127460 11/28/18 FUNEXPRE FUN EXPRESS LLC 0015350 USE TAX 0.00 15.3310100 127460 11/28/18 FUNEXPRE FUN EXPRESS LLC 0015350 SUPPLIES-TINY TOTS 0.00 161.3710100 127460 11/28/18 FUNEXPRE FUN EXPRESS LLC 001 USE TAX 0.00 -15.33TOTAL CHECK 0.00 161.3710100 127461 11/28/18 GAYAKWAD NEETA GAYAKWAD 001 RECREATION REFUND 0.00 5.0010100 127462 11/28/18 GONZSTEP STEPHANIE GONZALEZ 001 RECREATION REFUND 0.00 24.0010100 127463 11/28/18 GONZXAVI XAVIER GONZALEZ 001 RECREATION REFUND 0.00 50.0010100 127464 11/28/18 GUTSERGI SERGIO GUTIERREZ 001 RECREATION REFUND 0.00 25.0010100 127465 11/28/18 HERNESTH ESTHER HERNANDEZ 001 RECREATION REFUND 0.00 10.0010100 127466 11/28/18 HOGGARDR RACHEL HOGGARD 001 RECREATION REFUND 0.00 9.2510100 127467 11/28/18 HYMENGIN HYM ENGINERING 250 RETENTIONS PAYABLE 0.00 2,142.3710100 127468 11/28/18 INLANDEM INLAND EMPIRE TOURS & TR 1125350 TRANS-SR EXCURSION 0.00 890.0010100 127469 11/28/18 ITALIANC ITALIAN CATHOLIC FEDERAT 0015350 PROCEED-CITY B/DAY 0.00 300.0010100 127470 11/28/18 JIMEEVEL EVELYN JIMENEZ 001 FACILITY REFUND-DBC 0.00 100.0010100 127471 11/28/18 JUSDASUP JUSDA SUPPLY CHAIN 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127472 11/28/18 KEETONHO HOLLIE KEETON 001 FACILITY REFUND-DBC 0.00 900.0010100 127473 11/28/18 KNOWLES KNOWLES SECURITY INC 0015350 SECURITY GUARD SVCS 0.00 297.0010100 127473 11/28/18 KNOWLES KNOWLES SECURITY INC 0015333 SECURITY GUARD SVCS 0.00 3,530.00TOTAL CHECK 0.00 3,827.0010100 127474 11/28/18 MATTIERI RICK RAYMOND MATTIE 0014095 VIDEO SVCS-VET RECOGN 0.00 250.0010100 127475 11/28/18 MUSZYNSK AMMA MUSZYNSKI 001 RECREATION REFUND 0.00 30.0010100 127476 11/28/18 NEWHALLI NEWHALL ICE COMPANY 0015350 SNOW-WINTER S/FEST 0.00 16,425.0010100 127477 11/28/18 NIETOERN ERNESTO NIETO 001 FACILITY REFUND-DBC 0.00 1,000.0010100 127477 11/28/18 NIETOERN ERNESTO NIETO 001 FACILITY CHRGS-DBC 0.00 -847.50TOTAL CHECK 0.00 152.506.2.bPacket Pg. 40 SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127478 11/28/18 PAKTOMMY TOMMY PAK 001 FACILITY REFUND-REAGA 0.00 100.0010100 127479 11/28/18 PCMALLGO PCMG INC 0014070 CAMERA-CODE ENFORCEMT 0.00 383.2310100 127480 11/28/18 POLLARDT TIMOTHY POLLARD 001 FACILITY REFUND-REAGA 0.00 100.0010100 127481 11/28/18 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 30.1210100 127481 11/28/18 PSI PROTECTION ONE INC 0015556 ALARM SVCS-S/CYN PK 0.00 116.64TOTAL CHECK 0.00 146.7610100 127482 11/28/18 PUBLICST PUBLIC STORAGE #23051 0014030 STORAGE RENTAL-DEC 0.00 421.0010100 127483 11/28/18 RELIABLE RELIABLE IT, LLC 0014070 SUPPORT REQUEST-NOV 0.00 323.7510100 127484 11/28/18 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS-SNOW FEST 0.00 650.0010100 127485 11/28/18 RUUHWADA RUUHWA DANN AND ASSOCIAT 1155515 RECYCLES DAY EVENT 0.00 1,100.4010100 127486 11/28/18 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 201.7010100 127486 11/28/18 SCFUELS SC FUELS 5205556 FUEL-PKS/FACILITIES 0.00 733.1910100 127486 11/28/18 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 338.7210100 127486 11/28/18 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 47.06TOTAL CHECK 0.00 1,320.6710100 127487 11/28/18 SHARPSEA SHARP SEATING 0015350 ROSE PARADE TICKETS 0.00 1,983.0010100 127488 11/28/18 SCE SOUTHERN CALIFORNIA EDIS 0015554 ELECT SVCS-T/CONTROL 0.00 391.7010100 127489 11/28/18 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 1,040.0010100 127490 11/28/18 STEPDENI DENISE STEPHENS 001 FACILITY REFUND-REAGA 0.00 100.0010100 127491 11/28/18 SUPERDIA SUPER DIAMOND AGE SENIOR 1255215 LIABILITY INS REIMB 0.00 1,000.0010100 127492 11/28/18 TAITANDA TAIT AND ASSOCIATES INC 0015551 ENG SVCS-SUNSET XING 0.00 3,360.0010100 127493 11/28/18 TANOPOZA ZAR TANOPO 001 FACILITY REFUND-DBC 0.00 100.0010100 127494 11/28/18 COMMFOOD TECH 24-COMM FOODSERVICE 0015333 REPAIR SVCS-DBC OVEN 0.00 1,134.7510100 127495 11/28/18 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 336.9010100 127495 11/28/18 SCGAS THE GAS COMPANY 0015556 GAS SVCS-HERITAGE 0.00 35.1810100 127495 11/28/18 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 14.79TOTAL CHECK 0.00 386.8710100 127496 11/28/18 THESTANE THE STANLEY LOUIS COMPAN 0015333 MAINT SVCS-DBC 0.00 110.7010100 127497 11/28/18 THOMRONA RONALD THOMPSON 001 FACILITY REFUND-S/CYN 0.00 100.0010100 127498 11/28/18 TELEPACI TPX COMMUNICATIONS 0014070 INTERNET SVCS-C/HALL 0.00 926.4510100 127499 11/28/18 TRANSCON TRANSPORTATION CONNECTIO 1125350 SHUTTLE SVCS-SNOW FST 0.00 977.006.2.bPacket Pg. 41 SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 11/28/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 10:51:54 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20181115 00:00:00.000’ and ’20181128 00:00:00.000’ACCOUNTING PERIOD: 5/19 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 127500 11/28/18 TUCAROLY CAROLYN TU 001 FACILITY REFUND-REAGA 0.00 100.0010100 127501 11/28/18 UWS UNIVERSAL WASTE SYSTEMS 0015350 PORTABLE RENTAL-S/FST 0.00 1,045.0010100 127502 11/28/18 VALPAKFR VALPAK FRANCHISE OPERATI 0015333 AD-BRIDAL SHOW 0.00 425.0010100 127503 11/28/18 VIDIFLOL VIDIFLO LLC 0014095 VIDIFLO FIELD ENG 0.00 400.0010100 127504 11/28/18 GRAINGER W.W. GRAINGER INC. 0014093 SUPPLIES-CITY HALL 0.00 229.2710100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 0015333 USE TAX 0.00 190.1210100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 0014093 USE TAX 0.00 112.5210100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 0015333 WALL COVERING-DBC 0.00 2,001.2610100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 0014093 WALL COVERING-C/HALL 0.00 1,184.3910100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 001 USE TAX 0.00 -190.1210100 127505 11/28/18 WALLPROT WALL PROTECTION PRODUCTS 001 USE TAX 0.00 -112.52TOTAL CHECK 0.00 3,185.6510100 127506 11/28/18 WVWATER WALNUT VALLEY WATER DIST 1385538 RECYCLED WATER-#38 0.00 1,185.2910100 127507 11/28/18 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 47.4710100 127507 11/28/18 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 114.2910100 127507 11/28/18 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 646.7310100 127507 11/28/18 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 1,020.35TOTAL CHECK 0.00 1,828.8410100 127508 11/28/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS-OCT 18 0.00 1,020.0010100 127508 11/28/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-OCT 0.00 3,310.00TOTAL CHECK 0.00 4,330.0010100 127509 11/28/18 WINSONCO WIN SON CONSTRUCTION 001 REFUND-C/D DEPOSIT 0.00 250.0010100 127510 11/28/18 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG 0.00 300.00TOTAL CASH ACCOUNT 0.00 741,050.24TOTAL FUND 0.00 741,050.24TOTAL REPORT 0.00 741,050.246.2.bPacket Pg. 42 Agenda #: 6.3 Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT FOR OCTOBER 2018. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer’s Statement for the City Council’s review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to ma turity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy. PREPARED BY: 6.3 Packet Pg. 43 REVIEWED BY: Attachments: 1. 6.3.a October 2018 Treasurer's Report 2. 6.3.b October 2018 Investment Portfolio Summary 6.3 Packet Pg. 44 6.3.a Packet Pg. 45 6.3.a Packet Pg. 46 6.3.b Packet Pg. 47 6.3.b Packet Pg. 48 6.3.b Packet Pg. 49 6.3.b Packet Pg. 50 Agenda #: Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF PUBLIC FINANCING AUTHORITY MEETING MINUTES. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. a Meeting of December 5, 2017. Packet Pg. 51 DIAMOND BAR PUBLIC FINANCING AUTHORITY MINUTES OF THE ANNUAL MEETING DECEMBER 5, 2017 1. CALL TO ORDER: Chairman Tye called the meeting to order at 7:16 p.m. in the South Coast Air Quality Management District/Go vernment Center Auditorium, 21865 Copley Dr., Diamond Bar, CA. ROLL CALL: Authority Members Herrera, Lin, Low, VC/Lyons and Chair/Tye Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Marsha Roa, Public Information Manager; Amy Haug, Human Resources Manager, and Tommye Cribbins, City Clerk. 2. PUBLIC COMMENTS: None 3. CONSENT CALENDAR: VC/Lyons moved, AM/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AUTHORITY MEMBERS: Herrera, Lin, Low, VC/Lyons, Chair/Tye NOES: AUTHORITY MEMBERS: None ABSENT: AUTHORITY MEMBERS: None 3.1 PUBLIC FINANCING AUTHORITY MINUTES – Annual Meeting of December 6, 2016 – Approved as submitted. 3.2 APPROVED TREASURER’S STATEMENT for October 2017. 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: 4.1 SELECTION OF CHAIR: AM/Lin nominated Chair/Tye to continue serving as Chair. The nomination was seconded by C/Lyons. There were no other nominations offered. By acclamation, Chair/Tye was re-elected Chair of the Public Financing Authority for 2018: a Packet Pg. 52 DECEMBER 5, 2017 PAGE 2 PUBLIC FINANCE AUTHORITY 4.2 SELECTION OF VICE CHAIR: Chair/Tye nominated VC/Lyons to continue serving as Vice Chair of the Public Financing Authority. AM/Low seconded the nomination. There were no other nominations offered. By acclamation, VC/Lyons was re- elected Vice Chair for 2018. 5. AUTHORITY MEMBER COMMENTS: AM/Low, AM/Herrera and AM/Lin congratulated Chair/Tye. VC/Lyons congratulated Chair/Tye. Chair/Tye thanked VC/Lyons. ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further business to conduct, Chair/Tye adjourned the Public Financing Authority meeting at 7:20 p.m. back to the Regular City Council meeting. ________________________________ TOMMYE CRIBBINS, Authority Clerk ATTEST: __________________________ STEVE TYE, Chairperson a Packet Pg. 53 Agenda #: Meeting Date: December 4, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PUBLIC FINANCING AUTHORITY TREASURER'S STATEMENT FOR OCTOBER 2018. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND: In 2002 the City of Diamond Bar, through the Public Financing Authority, issued Variable Rate Lease Revenue Bonds in the principal amount of $13,755,000 for the purpose of building the Diamond Bar Center. On December 1, 2011 the City of Diamond Bar, through the Public Financing Authority, refinanced and converted the remaining principal amount of $11,790,000 to Fixed Rate Lease Revenue Bonds. The interest rates paid to the bondholders range from 3.00% to 5.00% throughout the life of the bond from December 1, 2011 to June 1, 2033. As of October 31, 2018, the remaining principal amount of the bond was $9,215,000. The Public Financing Authority bank account which reflects the principal and interest payment activities is included in this Treasurer’s Statement. Although the Public Financing Authority’s fund has been incorporated into the City’s monthly Treasurer’s Statement, a separate Treasurer’s Statement has been prepared for review and approval. This statement shows the cash and cash equivalent balance with the fiscal agent. PREPARED BY: Packet Pg. 54 REVIEWED BY: Attachments: 1. a Treasurer's Statement - Nov 1 2017 thru Oct 31 2018. 2. b MUFG Lease Payment Account Statement-Oct 2018. Packet Pg. 55 a Packet Pg. 56 b Packet Pg. 57 b Packet Pg. 58