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HomeMy WebLinkAbout08/09/2018 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 9, 2018 CALL TO ORDER: Chair Quan called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chair Quan led the Pledge of Allegiance. ROLL CALL: Commissioners Michael Gonzalez, Surendra Mehta, Vice -Chair Mahendra Garg, Chair Cynthia Quan. Absent: Commissioner Lisa Washington was excused. Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; John Beshay, Associate Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; and, Marcy Hilario, Administrative Coordinator. APPROVAL OF MINUTES: A. T&T Commission Meeting Minutes of June 14, 2018. VC/Garg moved, C/Mehta seconded, to approve the Regular Meeting Minutes of June 14, 2018 as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSTAIN COMMISSIONERS ABSENT: COMMISSIONERS PUBLIC COMMENTS: None Mehta, VC/Garg, Chair/Quan None Gonzalez Washington III. ITEMS FROM STAFF: A. TRAFFIC STATISTICS — May and June 2018: C/Mehta moved, VC/Garg seconded, to Receive and File the May and June 2018 Traffic Statistics. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Gonzalez, Mehta, VC/Garg, Chair/Quan NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Washington B. MONTHLY UPDATES OF PROJECTS/PROGRAMS: a) Traffic Signal Infrastructure Upgrade Phase Ill — AE/Malpica — Due to material procurement delay, the contractor expects to install the remaining traffic signal controllers by early September, with the project anticipated to be completed by the end of September. b) Adaptive Traffic Control System — AE/Malpica — PowerPoint presentation was presented on the difference between the proposed Adaptive Traffic Control System (ATCS) and the current Traffic Control System. The Traffic Control System, which was deployed in late 2008, includes several components for 63 interconnected traffic signals, 16 CCTV cameras used to monitor traffic and 53 battery backups that are used to supply power in the event of a power outage. Upon selection of a qualified vendor for the ATCS, a contract is tentatively scheduled to be presented to the City Council at their August 215' meeting for consideration. Staff is recommending Siemens. C/Gonzalez asked if the two ATCS systems being considered were exactly the same or if one is less expensive than the other. AE/Malpica responded that while cost is a consideration, staff wants to make certain that the system performance and technical support are acceptable to the City. VC/Garg said he sees the system differences and why he believes Siemens has the advantage. He asked AE/Malpica the cost difference between the two systems. AE/Malpica responded that Siemens was the lower cost which was slightly under $400,000. c) Copley Drive/Golden Springs Drive Intersection Improvement — AE/Malpica — Due to delay in material procurement, construction is expected to begin in September and be completed by October 18tH d) City Entry Monument Sign Project — AE/Beshay — The contract was awarded to Aramexx Group, Inc. by the City Council on June 19th. Once the lead time for the pre -cast monument sign materials is available, the job will commence in September. e) Area 6 Residential Neighborhood ADA/CDBG Curb Ramp Project — AE/Beshay — This project is being funded by the Community Development Block Grant (CDBG) and has been approved by the City Council. Construction will begin August 20th on this 30 working day project. f) Area 6 Residential & Collector Road Rehabilitation Project — AE/Beshay— Council approved the contract at its August 7th meeting. This project will begin immediately, following the ADA ramps, towards the end of September. This is a 60 working day project. g) Citywide Drainage Improvement Project Phase 1 and 11 — AE/Beshay—The project has been completed and staff is processing the final billing. Notice of Completion will be presented to the City Council at its September 18th, meeting. h) Lemon Avenue Interchange Project SCE/Young — Work continues on this project. The latest schedule indicates that the eastbound on-ramp will be opened in September. The contractor and the construction management team continue to work with Caltrans on the signal issues for the eastbound ramps, with Caltrans requiring changes be made to the signal head height to make it visible for southbound traffic traveling along Lemon Avenue. Staff has received calls from residents inquiring about the pavement condition and staff is working with the contractor and construction management team to identify the limits of asphalt that will be required to be rehabilitated (grind and overlay in affected areas). i) SR -57/60 Confluence Project — SCE/Young — Construction continues. Phase I, the new westbound slip on-ramp is taking shape and is expected to be opened in October or November. Phase IIB, the existing loop on-ramp and westbound off -ramp has been completed. Beginning with the next Commission meeting, Phase IIB updates will no longer be provided. As a side note, staff has observed that the new overhead illuminated signs on Grand Avenue identifying the freeway read `Interstate 60" with the red and blue symbol, which staff has brought to the attention of Caltrans. The signs will be replaced with signs indicating "State Route 60" with the green symbol as they should read. j) Grand Avenue/Golden Springs Drive Intersection Improvements — SCENoung — City of Industry Successor Agency took this project to their board for approval to go out to bid, which they expect to do in September. However, that will likely be pushed back because they cannot open bids until Diamond Bar, Industry and the Successor Agency execute an agreement for the project, which is currently in the works. k) Morning Canyon Road Rehabilitation Project — SCENoung — This project continues. The contractor completed a grind of the street the first week of July and has not been back since. Staff is receiving calls from residents inquiring about the status of the project. The contractor has been in touch with staff stating they expect to complete grinding operations and final paving within the next two weeks, which should conclude this project. I) Diamond Bar Boulevard Complete Streets Corridor — SCENoung — Staff will be taking the two conceptual alternatives for the project to Council at the August 215t Study Session. Council will review the two alternatives, take in the feedback provided at the open house held last September, and provide direction to staff on its preferred alternative. Staff will then move forward with plans, specs and estimates in order to complete the design and seek grant opportunities to aid in the funding of the project. m) TR63623 — South Pointe Residential Development/Larkstone Park—AE/Aoun — Phase 8 of the development is being finalized and Phase 9 is under construction. Once completed, Phase 10 and the Buildout Phase will be left to be constructed in order to complete the development. Larkstone Park was completed and has been open to the public for about two months. n) Diamond Bar Ranch Shopping Center (Sprouts/Chipotle/Coffee Bean/Ross/The Habit) and McDonald's Redevelopment — AE/Aoun — Rough grading of the proposed Habit pad has been completed, building permits have been acquired, and foundation and framing is underway. There have been no updates with regard to who will occupy the tenant spaces next to Ross and Sprouts. o) Gentle Springs Lane Rehabilitation — AE/Aoun — This project was completed on June 15th and the rehabilitation for the portion that needed work was started by McDonald's in March. The contractor for the Diamond Bar Ranch Shopping Center completed the rest of the improvements in front of Continental Burger, The New Shopping Center, Carl's Jr., and Diamond Palace Seafood. p) Harmony Hill Red Curbing - AE/Aoun — During the July 17th City Council Meeting, a resident requested red curb along the stretch of Harmony Hill Drive from Castle Rock Road, heading northwest. This portion of the roadway is about 30 feet wide and, per code, a road must be a minimum of 36 feet wide to allow parking on both sides of the street, as well as allowing for two-way traffic. Staff reviewed the request from a traffic engineer perspective and determined that installing red curb on the northeasterly portion of the roadway would improve maneuverability by restricting parking to one side only. As a result, red curbing was installed on the northeasterly side of the roadway. q) Strategic Plan Status Report for the 41 Quarter — PWD/Liu reported on a total of 96 cumulative action items for the 3- year period from FY 2017-2020. In year two, of the 96 action items, nearly 88 percent of the items have been completed or are in progress. VC/Garg moved, C/Mehta seconded, to receive and file the Updates on Projects/Programs. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. NEW BUSINESS: V COMMISSIONERS COMMISSIONERS: COMMISSIONERS: None STATUS OF PREVIOUS ACTION ITEMS VI. ITEMS FROM COMMISSIONERS: Gonzalez, Mehta, VC/Garg, Chair/Quan None Washington None VC/Garg announced that his home was burglarized on July 3m at about 2:15-2:30 a.m. Burglars gained access via the back yard, even though the side gate was locked. When they attempted to break in, they did so by trying to take the entire window out and break the lock. The alarm went off and their alarm company called them to ask if they should dispatch the police, which he told them to please do so immediately. The police came within about seven minutes and, by the time they arrived, the culprits had run away. His neighbor happened to have a camera that captured the individuals as they were trying to break into his house when the motion light came on and the camera started rolling. The individuals hid and then walked across the street to VC/Garg's house. He is captain of his Neighborhood Watch Program and after this happened, he met with his neighbors to discuss what could be done. His neighbors suggested that VC/Garg speak to the T&T Commission to see if they are willing to ask for implementation of parking regulations to prohibit parking between 1:00 a.m. and 3:00 a.m. or 2:00 a.m. to 5:00 a.m. so that the cars that park on the street during those hours can easily be spotted. He was told that most of the burglaries happen between 1:00 a.m. and 4:00 - 5:00 a.m. Some other cities have such regulations to deter crime. Another possibility is to ask the Sheriff's Department to patrol the areas more frequently during those peak hours. He spoke with his fellow Commissioners and some of the Council Members who suggested that this issue be brought up during the T&T Commission meeting. VC/Garg would like to know what, if anything, can be done to help residents with this safety issue. PWD/Liu stated that regarding this issue, he has begun the initial conversation with the City Manager's Office. He assured the Commissioners that the City and the City Council take Public Safety matters very, very seriously. The City Council Public Safety Committee meets regularly with the Sheriff's Department and, according to the City Manager's Office, overall crime in general in Diamond Bar is down and burglaries are down 18 percent. In short, the City has a strong partnership with the Sheriff's Department and the City continues to invest a significant amount of resources year after year such as expanded suppression patrols, undercover operations, special operations to reduce burglaries, etc. While this is not a forum to discuss the City's Public Safety Program, PWD/Liu indicated that he can provide information to the Commission. In the meantime, he will continue a dialogue with the City Manager's Office and he will bring background information to the Commission regarding the perspectives. This is a Public Safety issue and it should be discussed by the Public Safety Committee, a subcommittee of the City Council. In looking at this from a parking standpoint, PWD/Liu said he can provide historical information; however, it would ultimately turn into a very broad outreach effort because the community is fairly split on that issue. This is a bedroom community where most households have a number of cars and most people do not use their garages for storing their vehicles. What the City has learned over the years is that residential driveways and streets are critical to residents' parking needs. Moving forward, this would ultimately be a City Council decision because it is a policy issue. Chair/Quan asked how a service provider knows it is a street sweeping day and whether or not he/she cannot park on the street. PWD/Liu responded there are street signs indicating days and hours for no parking due to street sweeping at the entry to each street, at mid -block of the street and at the end of the street. Also, there is an overall schedule with specifics (map) on the City's website. C/Gonzalez said that he spoke with the Diamond Bar/Walnut Sheriff's Captain and he said that he would be pleased to attend one of the Commission meetings and that he would respond to issues of concerns. PWD/Liu replied that he would convey this request to the City Manager's Office, who manages the Sheriff's Department's contract. PWD/Liu asked what the agenda would be. C/Gonzalez said it would be mostly related to traffic issues the Commission deals with and what enforcement is in place. VII. SCHEDULE OF FUTURE CITY EVENTS: As noted in the Agenda. PWD/Liu relayed that due to scheduling conflicts, the September 13th Traffic and Transportation Meeting has been canceled. In its place the GPAC will meet. One of the items on the GPAC agenda for the meeting is Circulation Element. Within this Circulation Element, which is a policy document, it talks about everything from the broad policy framework that guides what the City does. Commissioners may want to attend that meeting because it would likely be very helpful toward a better understanding of the traffic and transportation issues from a policy perspective. VIII. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Quan adjourned the meeting at 8:12 p.m. to October 11, 2018. The foregoing minutes are hereby approved this N 'T� day of C—Aaf6f G 2018. Respectfully Sy d, Davi . Li , Secretary Attest: Chair/Cynthia Quan