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HomeMy WebLinkAbout09/27/2018 PRC Agenda - Regular MeetingA COMMISSION AGENDA September 27, 2018 7:00 PM THE WINDMILL ROOM at DIAMOND BAR CITY HALL —1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Vice Chairperson Commissioner Commissioner Commissioner Benny Liang Manisha Sulakhe Andrew Chou Kim Hsieh Tommy Orona Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or The City of Diamond Bar uses recycled drinking in the Windmill Community Room paper and encourages you to do the same PARKS AND RECREATION COMMISSION MEETING RULES Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are open to the public. PUBLIC INPUT Members of the public may address the Commission on any item of business on the agenda during the time the item is taken up by the Commission. In addition, members of the public may, during the Public Comment period, address the Commission on any item or any matter not on the agenda and within the Commission's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the Commission at the meeting should be submitted through the meeting clerk. Speakers are limited to five minutes per agenda item, unless determined otherwise. The Commissioners may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Commission only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the Commission. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Commission chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for regular Commission meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer. The Commission may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060. Computer access to agendas: www.diamondbarca.00v General information: (909) 839-7060. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA Thursday, September 27, 2018 THE WINDMILL ROOM AT DIAMOND BAR CITY HALL 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Ll Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 P.M. PLEDGE OF ALLEGIANCE: ROLL CALL: Parks and Recreation Commissioners Chou, Hsieh, Orona, Vice -Chair Sulakhe, and Chairman Liang MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: SEPTEMBER 27. 2018 PAGE 2 PARKS AND RECREATION COMMISSION Tuesday, October 9, 2018 City Council Meeting - 6:30pm - AQMD Main Auditorium - 21865 Copley Drive - Diamond Bar Thursday, October 11, 2018 Senior Excursion — Music Center Tour & Olvera Street — Level 2-3 — 9:30am — 6:30pm — Departs Diamond Bar Center at 9:30am Tuesday, October 23, 2018 City Council Meeting - 6:30pm - AQMD Main Auditorium - 21865 Copley Drive - Diamond Bar Thursday, October 25, 2018 Senior Special Event — DBC Spooktacular Party — 6:00 — 9:00pm — Diamond Bar Center — Grandview Ballroom Thursday, October 25, 2018 Parks and Recreation Commission Meeting — 6:30pm - 21810 Copley Drive - The Windmill Room - Diamond Bar Saturday, October 27, 2018 Halloween Party — 9:00am — 12:00pm — Pantera Park — 738 Pantera Drive — Diamond Bar Tuesday, October 31, 2018 Senior Health Fair & Flu Shot Clinic — 9:00am — 12:00pm — Diamond Bar Center — Grandview Ballroom 1. CONSENT CALENDAR: 1.1. Approval of Minutes for August 23, 2018 Regular Meeting 2. INFORMATION ITEMS: 1. August Recreation Update Recommended Action: Receive and file. 2. September 2018 Maintenance Report Recommended Action: Receive and file. 3. OLD BUSINESS: NONE 4. NEW BUSINESS: NONE 5. ANNOUNCEMENTS: SEPTEMBER 27, 2018 PAGE 3 PARKS AND RECREATION COMMISSION Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT: CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 23, 2018 CALL TO ORDER: Chair/Liang called the Parks and Recreation Commission meeting to order at 7:00 p.m in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chair Sulakhe led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, Vice Chair Manisha Sulakhe, and Chair Benny Liang Staff Present: Ryan Wright, Parks & Recreation Director; Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Crystal Knox, Recreation Supervisor; Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: Greg Bush, 518 Navajo Springs Road, said he came to Diamond Bar in 1974, left his work to go to Asia and returned in 1989 with his new family. Now with an empty house, he has developed an insatiable passion to learn the history of Diamond Bar, from the Spanish land grants, days of the ranch, the early development and the City's modern era. In each of these era's there have been many people who have contributed to what is Diamond Bar today. Over the decades open areas have been dedicated to some of these people — Peterson Park for Carl Peterson, who was responsible for the water systems used today, Paul C. Grow who is considered the father of Diamond Bar who was employed by Transamerica that bought most of the land for Diamond Bar Ranch and Mr. Grow's focus was to sell parcels of the ranch to developers who would construct the City's infrastructure. Last month at the July 17th City Council meeting he made the following request. Knowing that the City has acquired property at the west end of Sunset Crossing Road where the City will be establishing a new park, he has come before the Commission to reinforce his request that this park be named or another park be renamed, the Tanaka Park. Jack Tanaka served the City for 10 years as a City Councilmember and served in other organizations which have served Diamond Bar and promoted world-wide issues. As a Lion and an advisor to Leo Clubs (Diamond Bar High School and two middle schools) he grew the club to over 450 students to promote the sense of getting involved. These students are very active in raising funds for the Lions' projects in Thailand. In April of this year the Lions International honored Jack and Wanda Tanaka by donating 130 scholarships and 130 computers to the students at the orphanage in Thailand. In 2012 the Tanaka's were named Lions of the Year from more than 1.4 million members. They also supported a few Concerts in the Park, Miss Diamond Bar Pageant, the Seniors Club and other venues to improve the City. This year the Diamond Bar/Walnut Sheriff's honored him at their annual golf tournament. As anyone can see, the depth of their community Packet Pg. 6 1.1 AUGUST 23, 2018 PAGE 2 P&R COMNIISSION involvement ran pretty deep. To attach their names to a parcel of a former 8,000 acre Diamond Bar Ranch would be a small favor to a large force of a man and his wife who did so much for the community. To quote Jack, "if you vote for me you'll get twice the representation with Wanda and myself." They were dedicated to each other as they were to the community. Please consider this gift to all people of Diamond Bar who have enjoyed Jack and Wanda Tanaka. Chair/Liang indicated to Mr. Bush that he and his fellow commissioners will consider his a request. PRD/Wright introduced himself and spoke about his employment history which began in Diamond Bar. He is pleased to return to the City and said he is fortunate to work with such a great team, the residents, and the Commissioners. LU U) z Chair/Liang thanked ACM/McLean for his contribution to the Parks and Recreation 0 Department and welcomed PRD/Wright. CALENDAR OF EVENTS: As presented by PRD/Wright PRD/Wright announced the adoption of City Council Resolution No. 2018-36 to change the meeting times for the Parks and Recreation, Planning, and Traffic and Transportation Commissions from 7:00 p.m. to 6:30 p.m. beginning in October. RECESS: Chair/Liang recessed the meeting at 7:09 p.m. RECONVENE: Chair/Liang reconvened the meeting at 7:22 p.m. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for February 22, 2018 Regular Meeting. C/Hsieh moved, VC/Sulakhe seconded to approve the Minutes of the February 22, 2018 Regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Hsieh, VC/Sulakhe, Chair/Liang NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: None 1.2 Approval of Minutes for June 28, 2018 Regular Meeting. C/Hsieh moved, C/Orona seconded to approve the minutes of the June 28, 2018 regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Hsieh, Orona, VC/Sulakhe NOES COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chair/Liang ABSENT: COMMISSIONERS: None Packet Pg. 7 1.1 AUGUST 23, 2018 PAGE 3 P&R COMMISSION 2. INFORMATIONAL ITEMS: 2.1 AUGUST 2018 RECREATION PROGRAM UPDATE — RS/Knox RS/Knox presented her Contract Class report. C/Orona said he understood that instructors get a percentage of 80-85 percent of the fee and RS/Knox responded that the instructor gets 60 percent and the City keeps 40 percent plus the admin fee of $10 per resident and $15 for non-residents which helps maintain the registration system, printing, etc. C/Chou asked if the City had reviewed the split. There are some classes that are more labor and equipment intensive that he thought should be receiving a larger cut. Conversely, if it is a very simple class those splits could be revisited as well. ACM/McLean said that an analysis could be done to determine what split is appropriate per -class and what impacts the class has on City facilities and staffing needs. The 60/40 split is something that is an industry standard and most cities are generally within that range. RS/Knox said that the City is part of the brochure exchange which covers Orange County and the San Gabriel Valley and shares information regarding splits, what programs are working, etc. This is something staff looks at on a continuing basis and it is not something Diamond Bar has looked to change. She has seen a trend of cities moving to a 50/50 split but not necessarily based on a particular class, but more of a uniform split such as Diamond Bar has. PRD/Wright explained that the instructor sets the fees for the programs and the City works with the instructor to determine the market rate and instructor costs in materials. If the instructor feels the cost should be higher based on those factors, they have the ability to change the fee season by season. Most are 60/40, some are 70/30, but 60/40 is the industry standard. RS/Knox said that the City offers instructors the opportunity to charge a "materials" fee which they collect directly because it is a direct cost to the instructor. a Z �i b ua Z 0 0 C/Hsieh asked for a copy of the Recreation staff organization chart and iC asked how would the timeline work out for the revised printing schedule of the brochure. RS/Knox responded that it would be earlier for the Spring information and the production schedule will remain close to what it is currently which means instructors need to submit their information sooner. For example, the winter proposal and application deadline is September 12 this year which will include Winter and Spring courses which results in one less application the instructor has to complete. The length of the class is determined by both the instructor and staff. Some of the courses last four weeks and the majority are repeated throughout the entire year Packet Pg. 8 AUGUST 23, 2018 PAGE 4 P&R COMMISSION 2.2 and this merely adds another AC code line for the dates through which they are extended. C/Orona said he understood the Diamond Bar Center would have its own website and wondered how it was progressing. ACM/McLean said that there is a new City website and there will be a new Diamond Bar Center site with its own URL but it will be housed within the City website so it will be uniform in look while having its own branding for the center. Staff is working on that at this time and it should be rolling out relatively quickly. He does not have an actual roll-out date but he will check and get back with the Commission. RS/Knox explained that the Diamond Bar Center website will focus on rentals. AUGUST 2018 MAINTENANCE REPORT — PMS/Jordan C/Chou said that someone asked who does the landscaping at Pantera Park because they really enjoy it and PMS/Jordan responded that it was BrightView Landscape Services. C/Chou asked if Pantera Park had reopened and PMS/Jordan responded yes, that it opened Monday. 2.3 SYCAMORE CANYON PARK TRAIL PROJECT UPDATE — ACM/McLean C/Chou said it sounded like FEMA had not given the City a timeframe as to when the project would be approved or denied and ACM/McLean responded that C/Chow's assumption was correct. The City first submitted the claim in March 2017, two months after the incident. The first the City heard that FEMA had considered it an approved project was later that fall (October/November). The City has gone back and forth with FEMA since and has yet to receive written notice as to where this project stands. C/Chou said it sounded to him like the decision comes down to the City Engineer's view that this is a restoration project versus FEMA thinking of it as an "improvement" and at what point would the City say it had decided to go with FEMA's proposal. ACM/McLean said that FEMA's response is for the City to get some shotcrete which is a concrete product that is blasted through a hose into the space between the slope and the undermined stairs. The geotechnical engineers that are professionals that deal with resolving slope failures which are very complex issues that require very detailed engineering, do not agree with that approach. Because this is a public facility, the City wants to proceed in a manner that will make the project the safest and securest possible and the consensus on the City's side is that the FEMA proposal does not meet that standard. C/Chou asked if the City was saying unless FEMA approves this project it will not move forward and ACM/McLean said no, what the City is saying is Packet Pg. 9 1.1 AUGUST 23, 2018 PAGE 5 P&R COMMISSION that if the City wishes to remain eligible for the maximum amount of FEMA reimbursement a project cannot be approved or moved forward (the preferred project) until FEMA approves it. The City could move forward with the project and apply the fractional amount that has been approved at this point toward the preferred project but the City would be out the balance. C/Chou said he was confused why staff would be presenting this to the re City Council on September 18 not knowing whether or not the City had a approval from FEMA and ACM/McLean reiterated that September 18 was LU the earliest it would go to the City Council. He hopes that happens. This is on the menu each working day and every day the Public Works and the City Manager's Office works on this matter. In addition, CM/Fox has been w working behind the scenes with representatives to attempt to get those in U) Washington to move forward or at the very least, provide the City with n some direction or answer. The City has done everything required and the delays are coming from the other side. a+ 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for all they do and also thanked ACM/McLean for all he has done for the Commission. VC/Sulakhe thanked ACM/McLean for filling in and Chair/Liang for providing the cake to celebrate his contributions to the Commission. She understands that the City has to have some patience with FEMA due to the many catastrophic events that have occurred recently. The good news is that they are still looking at this project and she hopes they will be forthcoming soon so that the City can move forward. She thanked staff for their contributions and welcomed new Parks and Recreation Director Ryan Wright. C/Orona thanked staff for their work on behalf of the Commission and the City, ACM/McLean for everything he has done for the Commission and the work he does on behalf of the City. He welcomed PRD/Wright. The 4th of July was a lot of fun and the fireworks were awesome. He attended at least half of the Concerts in the Park which were a lot of fun, particularly the final Concert in the Park which he thought was very well-done. Stay vigilante with the FEMA matter because it is a lot of money for the City to have to pay for this project. C/Chou had a great time at the Concerts in the Park. He suggested that next year the last Concert in the Park could be coordinated with National Night Out. Chair/Liang reiterated his fellow Commissioners comments and thanked staff for their hard work. Packet Pg. 10 1.1 AUGUST 23, 2018 PAGE 6 P&R COMMISSION ADJOURNMENT: Upon motion by C/Orona, seconded by Chair/Liang, and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Liang adjourned the meeting at 8:12 p.m. The foregoing minutes are hereby approved this day of 2018 Respectfully Submitted, RYAN WRIGHT, SECRETARY Attest: CHAIR BENNY LIANG - PacketPg. 11 2.1 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7060 - FAX (909) 861-3117 AGENDA ITEM NUMBER: 2.1 MEETING DATE: September 27, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan Wright, Parks and Recreation Director FROM: Christy Murphey, Recreation Superintendent SUBJECT: August Recreation Update RECOMMENDATION: Receive and file. Community Recreation Guide The Fall 2018 Recreation Guide has been mailed to residents and is also available online at www DiamondBarCA.QOV. The Recreation Department, along with the Public Information Department decided to reduce the number of seasonal Recreation Guides produced throughout the year. Production will be reduced from four times per year to three, combining the Winter and Spring guides into one brochure. This is in an effort to limit resources, including printing funds and the staff time it takes to develop multiple Recreation Guides annually. This will allow staff more time to focus on providing quality programs to Diamond Bar residents. The Winter/Spring 2019 Recreation Guide is currently being developed and will be available to residents the first week of December. Activities listed will include programs held in the months of January through mid-May. Contract Classes Fall Session The Fall session runs August 25 through December 14. There are currently 347 students enrolled with 208 available classes. Popular classes this session include; Mature Zumba, Mom & Me Zumbini, Kiddie Gymnastics, Pilates & Barre, and Tennis for All Ages. Packet Senior Programs Senior Classes Mt. San Antonio College (Mt. SAC) partners with the City of Diamond Bar, offering 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity each session. The Fall session stared August 27 and will conclude December 14. Highlight activity of the month English as a Second Language (ESL) currently has 27 students enrolled and takes place every Friday at the DBC. Students are learning beginning level English skills. They focus on practicing speaking, learning new vocabulary, improving pronunciation, and basic reading and writing skills. The class is offered through the City's partnership with Mount San Antonio College. Mt. SAC started offering the class at the DBC during the Winter 2018 session. The class started with only 12 students enrolled and has rapidly grown. Senior Seminars 8/6 Senior Sam Protection - 8 participants Senior Activities and Services • Mahjong every Wednesday - 40 per session, average • Bingo every Monday and Friday - 175 per session, average • Complimentary Legal Services (1 st Wednesday of each month) - 5 appointments were booked for August. Senior Special Events Western BBQ On August 16, 118 seniors were signed up for the Western BBQ Dance. Gary's Catering catered the event, and DJ Keith Johnson provided a variety of western line dances. The event concluded with everyone's favorite: raffle prizes! Senior Excursions August 16 - Nethercutt Collection & Universal CitvWalk Cancelled on August 9 due to low enrollment. All 23 participants were provided full refunds. Facility Rentals Diamond Bar Center Rooms Rentals Grand View Ballroom 18 0 Packet Pg. 13 2.1 Pine Room 1 Sycamore Room 2 Maple Room 2 Net Revenue August 2018 $41,152.50 Net Revenue August 2017 $53,058.40 The Diamond Bar Center was closed August 27-30 for programs and rentals for cleaning week. Public Works maintenance staff was able to work on some larger projects with the lack of patrons in the facility. The stage was refinsihed in the Grand View Ballroom and the lighting fixtures throughout the building were replaced with LED fixtures. The facility staff were able to clean all the chairs, carpets, baseboards, vents, and kitchen throughout the week. A contractor also pressure washedthe patio areas and entrances of the facility. Heritage Park and Pantera Park Rooms Rentals Heritage Park Community Center 7 Net Revenue August 2018 $2,612.50 Net Revenue August 2017 $2,060.00 Pantera Park Activity Room 0 Net Revenue August 2018 $0 Net Revenue August 2017 $172.50 Picnic Reservations; Picnic Site Rentals Heritage Park 2 Pantera Park 1 Ronald Reagan Park 5 Sycamore Canyon Park 7 Net Revenue August 2018 $850.00 Net Revenue August 2017 $675.00 Youth Programs Tiny Tots The summer session started on Monday, June 4 and concluded on Friday, August 10. There were 20 participants enrolled in the three - four year old class offered on Tuesday & Thursday and 20 participants enrolled in the four- five year old class offered on Monday, Wednesday, and Friday. This session was titled "The Great Outdoors" and focused on combing stories, songs and art projects. Both Tiny Tots programs took their Packet Pg. 14 summer mini excursion to Sycamore Canyon Park. The 3-4 year old program visited the park on August 2 and the 4-5 year old program visited on August 3. While at the park, participants took a short walk on the trail to look for insects and animals. In addition, they made a group art project. The highlight of the excursion for both classes was playing on the large playground and exploring the stream. Registration for the fall session opened on Monday, July 9 for Diamond Bar Residents and on Monday, July 23 for open registration. The fall session will run for 12 weeks starting on Monday, August 20 and continuing through Friday, November 9. There was no class on Monday, September 3 in observance of Labor Day. There are 19 participants enrolled in the three - four year old class and 15 in the four - five year old class. Program Evaluation and Financial Summary are attached for the fiscal year 2017 - 2018. DB 4Youth On Tuesday, August 28 DB 4Youth held their regular monthly meeting at the Diamond Bar Center with 33 members in attendance. The agenda included, information on the City's Through My Lens Photo Contest, upcoming fall volunteer opportunities, and a team building activity focused on strategy and teamwork. The Halloween Glow event sub -committee also gave an update on their planning progress and a recap from their meeting. Subcommittee members presented their research on interactive activities, decorations, games, and new trending ideas. A few of the top ideas were giant games, glow furniture and escape rooms. The Halloween Glow Party is scheduled for October 26 from 6 to 9 p.m. at the Diamond Bar Center. This event is designed for Diamond Bar youth ages 1 1 to 13. Volunteens The summer volunteen program concluded on August 10. The volunteens continued to help during the beginning of month working recreation programs including: day camp, tiny tots, senior programing, and concerts & movies in the park. The Volunteen Appreciation Night took place on August 23 at Heritage Park Community Center. The night included a social hour from 4:30 p.m. - 6:00 p.m. for the volunteens to play games, hang out with friends and eat sweet goodies. In addition, their parents were invited for the last portion of the night from 6:00 p.m. - 7:00 p.m. for the certificate presentation and slide show. Breakdown of volunteered hours by program: • Senior Programing - 346 Hours • Tiny Tot's - 478 Hours • Concerts and Movies in the Park - 378 Hours • Summer Day Camp - 3,430 Hours Program Evaluation and Financial Summary attached Summer Day Camp 2.1 Packet Pg. 15 2.1 Day Camp headed to Disneyland with a total of 100 campers for their major excursion on August 7. Campers enjoyed magical rides such as Space Mountain, the Jungle Cruise and Haunted Mansion. On August 8, campers went to Corona Del Mar Beach to enjoy the last week on camp. Week 10 finished up with one last trip to the Brea Plunge on August 9 and on August 10, campers, staff, and volunteens dressed up in their favorite Disney outfit or tee-shirt. Youth and Adult Sports Table Tennis The table tennis program continues play at Heritage Park on Tuesday (average of 10 participants), and Thursday (average of 10 participants). Open play takes place from 6:00 p.m. - 9:30 p.m. Beginning in September, table tennis will have a new date and time. Table tennis will be available for open play on Thursday evenings from 6:30 p.m. to 9:30 p.m. and Sundays from 5:00 p.m. to 8:00 p.m. In addition all participants will be required to sign a waiver form prior to play. Field Allocation This month user groups began utilizing the fields for practice. AYSO, Diamond Bar Soccer League, Pony Baseball and Diamond Bar Girls Softball will begin their seasons in September. AYSO is the largest organization this allocation with over 750 participants and 65% Diamond Bar residents. Two fields reopened after an eight week renovation period. Lorbeer Middle School reopened on August 6 and Pantera Park reopened on August 20. Field renovation is a regular practice used to help preform turf maintenance and address any areas of concern on the fields. Turf renovation includes: over seeding, top dressing, aerating, heavy watering, and sod replacement as needed. Special Events Concerts in the Park and Movies under the Stars program evaluation and financial summary attached. Upcoming Special Events New! Halloween Party October 27 from 9 a.m. to 12 p.m. The City is be combining Barktober Fest and the Fall Fun Festival to make one big Halloween Party! The Halloween Party is for kids, pups, and people, and will take place at Pantera Park. The event will feature for free: kiddie games (recommended for ages 2 to 8), crafts, prizes, photo stations, airbrush tattoos, doggie games, and a doggie costume contest. All attendees will be able to "trick or treat" in the vendor area featuring local businesses serving dogs and owners. The Inland Valley Humane Society will be on site offering pet adoptions as well. Veteran's Recognition Ceremony November 7, 9 a.m. -11 a.m. at the Diamond Bar Center Packet Pg. 16 Attachments: 1. Tiny Tots Program Evaluation 2017-2018 2. Tiny Tot Financial Summary 2017-2018 3. Volunteen Program Evaluation 2017-2018 4. Volunteen Financial Summary 2017-2018 5. Concerts Program Evaluation 2018 6. Concerts Financial Summary 2018 Packet Pg. 17 Program Evaluation and Financial Summary Fiscal Year 2017 - 2018 Program Title: Tiny Tot Programs: 3-4 and 4-5 year old Date: September 4, 2018 Evaluation Prepared by: Jordi Ubaldo PROGRAM OVERVIEW Tiny Tots is a recreation program that is held at Heritage Park Community Center five days a week. The program is broken into two different classes, ages 3-4 and ages 4-5. The 3-4 year old class if offered on Tuesday's and Thursday's from 9 a.m. to 12:30 p.m. The 4-5 year old class is offered on Monday's, Wednesday's and Fridays, from 9 a.m. to 12:30 p.m. Both programs offer a stimulating environment that fosters a sense of self-worth, confidence, and creativity in a safe and positive setting. Children are introduced to sharing and cooperative play while they experience the joy of music, art projects and group activities. In addition to socialization skills, children are introduced to early learning such as colors, shapes, numbers and the alphabet. The City offers the program for five sessions throughout the year; fall, holiday mini, winter, spring, and summer. Each session will be for nine to twelve weeks in length except for the mini session which is 4 weeks in length. FINANCIAL IMPACT The Tiny Tots program generated a total of $60,933.00 in revenue, from participant registration. This is the only offset for the program. At the start of the fiscal year all participant fees were calculated at $4 per hour. In the spring a nonresident fee of $5 was introduced and reflected in the fee for both classes. Example: Summer session for the 3-4 year old class was a 9 week session that included 17 days. $238/ 17(days) _ $14 per day. $14 / 3.5 (hours per class) _ $4 per hour. As outlined in the attached financial summary, program costs of $56,157.10 were incurred, with the largest cost center being personnel services. In addition, because of the ongoing planning and preparation of this program by full-time staff the summary does not account for the entire direct cost of personnel services. STAFF OBSERVATIONS Packet Pg. 18 2,1.a Each year following the conclusion of the fiscal year, staff conducts a self-evaluation to identify areas in which the program can be further improved. This year, staff noted the following: I . Increase promotion of program and registration dates through City social media and website. 2. Create a one page promotional flyer for the full calendar year with session and registration dates. 3. Update informational packet to include additional FAQ for parents. 4. Provide inclusion training opportunities for staff. 5. Coordinate an offsite excursion to the library and City hall for both classes. PacketPg.19 CITY OF DIAMOND BAR Tiny Tots Financial Summary FY 17-18 PROJECTED GENERAL FUN EXPEDITURES $ 64,785.27 PROJECTED REVENUE $ 65,520.00 PROJECTED PROP A $ 850.00 PROJECTED PROGRAM COST $ 65,635.27 ACTUAL GENERAL FUN EXPEDITURES $ 55,924.65 ACTUAL REVENUE $ 60,933.00 ACTUAL PROP A $ 678.62 ACTUAL PROGRAM COST $ 56,603.27 DIFFERENCE $ (4,329.73) REVENUE (001 -5350-44760)- $65,520.00 $ 60,933.00 Summer- 9 Week Session $ 12,320.00 17 days 20 participants @ $238 $ 4,760.00 27 days 20 participants @ $378 $ 7,560.00 Fall- 12 Week Session $ 14,476.00 24 days 20 participants @ $336 $ 6,720.00 34 days 17 participants @ $476 $ 7,756.00 Holiday Mini- 4 Week Session $ 5,488.00 18 days 9 participants @ $112 $ 2,128.00 12 days 20 participants @ $168 $ 3,360.00 Winter- 12 Week Session $ 16,329.00 24 days 20 participants @ $336 $ 6,720.00 34 days 21 participants @ 476 $ 9,609.00 Spring- 9 Week Session $ 12,320.00 18 days (Res) 20 participants @ $252 $ 5,040.00 18 days (Non -Res) 0 particpants @ $ 257 $ - 27 days (Res) 20 participants @ $ 378 $ 7,280.00 27 days (Non -Res) 0 participants @ $383 $ - PERSONNEL SERVICES (001-5350-34760) - $58,725.27 $ 53,256.49 Part- Time (001.5350-40030) - $53,094.00 $ 47,989.25 Preschool Teachers 1431.75hrs @ $20.24 $ 28,978.62 Asst. Preschool Teacher 943.5hrs @ $18.38 $ 17,341.53 (3) Recreation Leaders III 5.5hrs @ $14.04 $ 77.22 (1) Recreation Leader II 41hrs @ $12.32 $ 505.12 (10) Recreation Leaders 95.75hrs @ $11.35 $ 1,086.76 Full- Time (001.5350.40030) $ 149.72 (1) Recreation Specialist (OT) 5 hours @ $29.55 $ 149.72 Personnel Services (40000) $ 5,117.52 Worker's Compensation (40083) @ 3.05 $ 1,444.17 Medicare (40085) @ 1.45% $ 698.02 Packet Pg. 20 Social Security (40085) @ 6.2% $ 2,975.33 SUPPLIES (001-5350-41200) - $3,750.00 $ 1,853.99 Classroom Supplies Arts & Crafts Supplies Excursion Supplies (001-5350=42110) $ 780.45 $ 1,073.54 146.1/ Banner $ 146.17 EDUCATION :;' TRAINING (001-53513--12340) - $260.00 $ - Child development related training $ - ADMISSIONS (001 -5350-4241 0) $550.00 $ 368.00 Fall -Cal Poly Farms La Habra Children's Muesum CONTRACT SERVICES (001 M'e c 230.00 138.00 300.UU Winter -Reptile Show $ 300.00 PROP A (112-5350-45310) - $850.00 $ 678.62 Fall- Cal Poly Farms Spring- La Habra Children's Muesum 325.81 352.81 2.1.b Packet P,g. 21 Program Evaluation and Financial Summary Fiscal Year 2017-2018 Program Title: Volunteen's Date: August 30 2018 Evaluation Prepared by: Jordi Ubaldo PROGRAM OVERVIEW The Volunteen Program is a ten week leadership training program designed for Diamond Bar youth ages 14-17. By participating in the Volunteen program, teens receive work -like experience, gain leadership and customer service skills, and serve the community. This summer, teens assisted the Parks and Recreation Department in various summer programs, including Summer Day Camp, Tiny Tots, Senior Programming, and Concerts & Movies in the Park. A total of 66 volunteens were accepted to the program and completed a grand total of 4,632 hours. Below is a chart indicating the amount of hours completed for each Recreation program. 't Senior Programing -255 hours s;; Tiny Tots -355 hours %:: Concerts & Movies in the Park -388 hours Summer Day Camp -3628 hours Applications to participate in the Volunteen program opened in early February and concluded on April 15. A total of 68 applications were received online. Once the deadline passed each applicant was invited to participate in a group interview. 66 applicants participated in the group interviews conducted by recreation staff. The group interviews consisted of introductions, a creative thinking exercises, and realistic situational scenarios with discussions afterwards. Once the interview process was completed, applicants were scheduled for an orientation to receive additional information about the program. At the orientation staff provided an overview of all the programs the teens would be assisting with, expectations, trainings, roles, responsibilities, Packet Pg. 25 2.1.c and scheduling information. Volunteens also received training by Kids Kan, Inc., which focused on small and large recreational group inclusion activities. The program concluded with a Volunteen Appreciation Night on August 23 at the Heritage Park Community Center. The event included a social filled with games and activities for the volunteens, followed by a presentation with a program recap, slide show, certificates, and a thank you video. FINANCIAL IMPACT As outlined in the attached financial summary, the program cost was $3,290.30 and had no revenue offsets. The largest cost center was supplies with an amount of $1,927.29. Supplies included the Volunteen appreciation night event, participant stipends, tee shirts and general supplies. STAFF OBSERVATIONS Each year following the program, staff conducts a self-evaluation to identify areas in which the program can be further improved. This year, staff noted the following: 1. Include a $25 application fee to help offset the expense of the program. 2. Include a training session of each program at the orientation. 3. Consider expanding the age requirements to 13- 17. Allow 13 year olds to only volunteer at Concerts in the Park and Tiny Tots. 4. Add an additional training on customer service at the midpoint of the program 5. Continue to utilize WhentoWork software for scheduling, include additional training for participants. Packet Pg. 26 CITY OF DIAMOND BAR VOLUNTEEN FINANCIAL SUMMARY FY 17.18 PROJECTED GENERAL FUND EXPENDITURES $ 7,556.20 PROJECTED PROGRAM COST $ 7,556.20 ACTUAL GENERAL FUND EXPENDITURES $ 3,753.89 ACTUAL PROGRAM COST $ 3,753.89 DIFFERENCE $ 3,802.31 _ PERSONNEL SERVICES - $3,606.20 $ 1,826.70 Part- Time (001.5350.40030) - $2,787.12 $ 1,650.88 (2) Leader III - 11.5 hours @ $14.04 $ 161.46 (6) Leader II - 41.5 hours @ $12.32 $ 511.28 (9) Leader I - 82.25 hours @ $11.35 $ 933.54 (1)Worker-4 hours @$11.15 $ 44.60 Full - Time (001.5350.40020) - $500.00 $ - (1) Rec Specialist (OT) - 65 hours @ $31.02 $ - Personnel Services (001-5350-40000) $ 175.82 Worker's Compensation (40083) @ 3.0% $ 49.53 Medicare (40085) @ 1.45% $ 23.94 Social Security (40085) @ 6.2% $ 102.35 SUPPLIES (001-535041200) - $3,950,00 $ 1,927.19 Volunteen Recognition $ 457.19 Supplies $ - Participant stipends $ 1,470.00 2.1.d Packet Pg. 27 Program Evaluation and Financial Summary Program Title: Concerts/Movies in the Park Date: September 10, 2018 Evaluation Prepared by: Andrea Nino, Recreation Coordinator EVENT OVERVIEW - CONCERTS IN THE PARK The 281h Annual Summer Concert in the Park Series was held at Sycamore Canyon Park from 6:30 to 8 p.m, every Wednesday night starting June 13 and continuing through August 1 (no concert July 4). Each week the event featured a live band, food concessions provided by local restaurants or food trucks, City sponsored information booths (Diamond Bar Restaurant Week, DB 4 Youth, City Information, Waste Management, Diamond Bar Community Foundation, and Walnut Valley Water District), and children's activity area. The July 25th concert "House Party"- a dance music band, was sponsored by the Diamond Bar Community Foundation who donated $2,000 towards this event. On August 1s', concert goers participated in Diamond Bar Night Out where they received an opportunity to meet the men and women that keep Diamond Bar safe. The Los Angeles County Sheriff's and Fire Departments were on site to promote programs and educate the community on how they could help keep Diamond Bar a great place to live, work, and play. Concerts provides a fun and entertaining environment where adults and children of all ages can dance and sing along to their favorite songs. There is no admission to attend, and a free shuttle service is provided from the Diamond Bar golf course to Sycamore Canyon Park. EVENT OVERVIEW -MOVIE UNDER THE STARS Movies under the Stars operated at dusk following each concert. For the past 1 1 years attendees have been asked to simply turn their chairs around and enjoy the Diamond Bar inflatable big screen. The crowd was kept entertained during the transition from concerts to movies by commercials prepared by the City's Public Information Department. The commercials featured up -coming special events, emergency preparedness information, and snapshots in the community. All movies were rated PC with a running time between 80 to 110 minutes. Swank Motion Pictures, which has the largest non -theatrical movie selection in the United States, provided the movie licensing. The inflatable screen which was purchased in 2006 has a projection surface of 20ft x 1 1 ft with of frame size of 26ft x 20ft. STAFFING AND PREPARATION Staffing was provided by full and part-time employees from the Parks and Recreation and Public Works Departments. Traffic and crowd control support was provided by the Los Angeles County Sheriff's Department. CARE ambulance transportations were also on site to provide first responder coverage. There were no participant injuries reported throughout the series. The City's Volunteen program assisted with the operation of each concert and the transition between concerts and movies. Approximately ten volunteens attended each concert to help assist staff with set-up and tear down, operate the children craft area, monitor playgrounds, assist patrons on and off the shuttles, and pass out promotional materials. The volunteens were a vital part of the operational success at each concert. In order to prepare for this series of events, multiple City departments had to coordinate months in advance for vital equipment evaluation, logistical layout, and event implementation. It is crucial to,ensure that all the equipment necessary to facilitate the events are in well working order, such as the movie screen and projector, speakers, and Packet Pg. 29 power cords. The evaluation of the equipment must take place in advance with enough time to order replacements if necessary. Band selection and contract agreements are also completed by April. FINANCIAL IMPACT The Concerts in the Park and Movies under the Stars series is a free public event that generates no revenue besides the $2,000 donation provided by the Diamond Bar Community Foundation. As outlined in the attached financial summary, the total direct cost of the entire series is $45,548.66 with a breakdown of $6,506.95 cost for each concert/movie event. The largest financial impact came from the contract services account that incurred the cost of the bands, sound services, banners, and movie rentals. In addition, personnel services do not fully account for all the related cost, due to planning taking place months in advance. The following is an annual expenditure comparison. Fiscal Year General Fund and Prop A Expenditures 2018/19 $45,548.66 2017/18 $53,691.69 2016/17 $52,659.59 2015/16 $57,101.59 STAFF OBSERVATIONS Following the event, staff conduct a self-evaluation to identify areas in which the event can be further improved. This year's recommendations included: 1. Replace DVD Player B. 2. Advertise the food trucks on the website, printed promotional materials, and the City's Social Media accounts. 3. Contract for an additional shuttle to meet ambulatory passenger needs. 4. Prepare new ideas for kids craft area. Packet Pg. 30 CITY OF DIAMOND BAR CONCERTS/MOVIES IN THE PARK FINANCIAL SUMMARY As of 09.12.2018 PROJECTED GENERAL FUND EXPENDITURES $ 45,120.30 PROJECTED REVENUE $ 2,000.00 PROJECTED PROP A $ 18,000.00 PROJECTED PROGRAM COST $ 61,120.30 ACTUAL GENERAL FUND EXPENDITURES $ 38,657.77 ACTUAL REVENUE $ 2,000.00 ACTUAL PROP A $ 8,890.89 ACTUAL PROGRAM COST $ 45,548.66 r DIFFERENCE $ 15,571.64 ACTUAL REVENUE (001-5350-34720) - $2,000.00 $ 2,000.00 1 Concert DB Community Foundation PERSONNEL SERVICES - $12,920.30 $ 9,785.15 Part- Time (001.5350.40030) - $9,600.00 Event Office Assistance $ 474.95 (2) Leader II - 2 hours @ $12.32 $ 49.28 (2) Leader I - 2 hours @ $11.35 $ 45.40 (3) Leader I - 3.75 hours @ $11.35 $ 127.69 (1) Leader II - 2.5 hours @ $13.58 $ 33.95 (1) Leader 11 - 2.5 hours @ $12.32 $ 30.80 (2) Leader I - 2.5 hours @ $11.35 $ 56.75 (1) Leader II - 3.5 hours @ $12.32 $ 43.12 (1) Leader I - 3.5 hours @ $11.35 $ 39.73 (1) Leader I -4.25 hours @ $11.35 $ 48.24 Event $ 7,320.73 (1) Rec Leader III - 41 hours @ $14.04 $ 575.64 (2) Rec Leader 11 - 48.5 hours @ $13.58 $ 1,317.26 (3) Rec Leader 11 - 67 hours @ $12.32 $ 2,476.32 (5) Rec Leader I - 44.15 hours @ $11.35 $ 2,505.51 (1) Rec Workers -40 hours @ $11.15 $ 446.00 Full - Time (001.5350.40020) - $2,200.00 Event $ 1,109.84 (1) Rec Coordinator (OT) - 15 hours @ $39.72 $ 595.80 (1) Rec Specialist (OT) - 5 hours @ $31.02 $ 155.10 (1) Rec Specialist (OT) - 10.75 hours @ $33.39 $ 358.94 Personnel Services (001-5350-40000) $ 879.63 Worker's Compensation (40083) @ 3.0% $ 267.17 Medicare (40085) @ 1.45% $ 129.13 Social Security (40085) @ 6.2% $ 483.33 2.1.f Packet Pg. 31 2.1.f SUPPLIES (001-5350-41200) - $2,750.00 $ 1,344.52 Table Covering and Skirting $ 500.36 Craft Area $ 156.96 Supplies $ 608.66 Movie Supplies $ 78.54 _ PRINTING (001-5350-42110) - $1,250.00 $ 1,277.23 Flyers/Programs $ 1,083.46 Ad Design $ 193.77 CONTRACT SERVICES (001-5350-45300) - $28,200.00 $ 26,250.87 Bands --7 concerts $ 9,400.00 Vertical Street Banners $ 2,827.50 Annual BMI $ 694.00 Annual ASCAP $ 697.50 Annual SESAC $ 833.00 Special Event Insurance $ 2,361.00 Sound System $ 4,500.00 Banners/Signage $ 136.87 Movie Rentals $ 4,000.00 Janitorial Services $ 801.00 PROP A (112-6350,45310) - Shuttles f $ 8,890.89 "Packet Pg. 32 3.2 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7060 - FAX (909) 861-3117 AGENDA ITEM NUMBER: 2.2 MEETING DATE: September 27, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan Wright, Parks and Recreation Director FROM: Anthony Jordan, Parks & Maintenance Superintendent SUBJECT: September 2018 Maintenance Report RECOMMENDATION: Receive and file. During the previous month, the Public Works Maintenance staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed: Diamond Bar Center Y Installed new brushes on carpet cleaner. • Repaired two (2) malfunctioning door locks. • Installed new roll up shade mechanism in the Oak room. • Hung bulletin boards and occupancy certificates in the staff office. • Re -primed and serviced Calsense irrigation ET gage. • Removed dead tree from parking lot. • Replaced Diamond Bar flag at memorial circle. PacketP9.33 • Replaced and re -hung baby changing station in upper women's restroom. • Re -glued broken veneer to wall near GVBR. • Repaired AC package unit 44. Compressor was frozen. • Re-lamped two (2) light fixtures. • Installed new LED retrofit lighting in hallways, main lobby, Pine room, and pre -function lobby. Retrofit was completed over the course of five (5) days during maintenance week. • Repaired cracked exterior seat wall. i Installed new soap dispenser in the upper women's restroom. • Refinished the GVBR stage. • Serviced water feature weekly (contractor). Drained, cleaned and filled water feature additionally as needed. • Performed weekly test on wheelchair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance (Best). Diamond Canyon Park • Performed irrigation PMI (BV). • Performed park/playground inspections. Heritage Park • Treated community center for ant infestation. • Replaced 2" irrigation control valve (BV). • Performed irrigation PMI (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Longview North Park z.z PacketPg.34 2.2 • Performed park/playground inspections. Longview South Park • Performed park/playground inspections. Lorbeer Middle School • Repaired 3" mainline leak (BV). • Performed irrigation PMI (BV). Maple Hill Park Y Installed new flush valve in men's restroom. • Replaced tennis court net and top cap. • Replaced 1.5" and 2" irrigation control valves (BV). • Performed irrigation PMI (BV). • Treated for gopher control (BV/APM). • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Pantera Park • Replaced basketball goal net. • Removed old site furnishings and installed fifteen (15) new picnic tables, twelve new (12) park benches, six (6) new barbeques and twenty-eight (28) new trash receptacles. All new site furnishings are pre -cast concrete and were removed and installed during the course of four (4) days. • Removed chalk graffiti from various sidewalks. • Re -glued two (2) tiles to the wall in the women's restroom. • Repaired 2" mainline and replaced 1.5" irrigation control valve (BV). • Performed irrigation PMI (BV). Packet Pg. 35 • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Paul C. Grow • Cleared clogged drain line in parking lot drinking fountain. • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Peterson Park • Performed irrigation PMI (BV). • Treated for fire ants (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Ronald Reagan Park • Removed five (5) old steel barbeques and replaced with five (5) new precast concrete units. • Re -primed and serviced Calsense irrigation ET gage. • Replaced tennis court net cap. • Performed park/playground inspections. • Cleaned v -ditches. • Treated for rodent control (BV/APM). • Performed irrigation PMI (BV). • Performed monthly exterior lighting maintenance (Best). Silvertip Park • Performed park/playground inspections. 2.2 Packet Pg. 36 Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Removed old metal site furnishings and installed three (3) new park benches, two (2) new picnic tables, one (1) new barbecue and four (4) new trash receptacles. This project was completed over the course of two (2) days. • Performed various irrigation and rut repairs (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Summitridge Park • Performed park inspections. Sycamore Canyon Park • Break down and store stage. • Replaced drinking fountain valve in third base fountain. • Performed irrigation PMI (BV). • Treated for gopher control (BVAPM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). Washington Park • Performed park/playground inspections. • Performed monthly exterior lighting maintenance (Best). City Hall/Library • Installed new striker plate on women's restroom door. • Installed new locks on women's feminine hygiene dispenser. Y Repaired sliding partition door in library behind reception desk. Packet Pg. 37 z.2 • Cleaned electrical room and roof access room. • Performed touchup painting in Parks and Recreation director's office. • Replaced Library restroom exhaust fan belt. • Repaired and adjusted door hinge on Library staff door. • Re-lamped four (4) light fixtures in the City Hall spaces and seventeen (17) in the Library spaces. Replaced one (1) ballast and one (1) emergency ballast in the Library spaces. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces (DFS). • Performed monthly exterior lighting maintenance (Best). • Performed quarterly upholstery cleaning (DFS). Citywide • Removed downed tree limb from Montefino Ave. • Measured trees for sidewalk repair project along Golden Springs from sylvan Glen to Temple. • Removed downed tree branch along Forest Canyon. • Assisted in clean up and lane closure for TC on Golden Springs at Brea Canyon Rd. • Replaced stop sign at Highcrest and Goldrush. • Replaced stop sign at Pantera and Armitos. • Replaced median reflector and post at Grand and Diamond Bar. • Removed illegally dumped tile and drain pipe from the roadway on Cold Spring Ln. at Rising Star. • Replaced "No Stopping Anytime" signs on Diamond Bar BI. • Rototill playground sand, clean barbeque pits, clean gazebos and prep softball fields as needed (BV). • Clean v -ditches at all City parks as needed. PacketP3.38 • Washed, fueled and serviced City vehicles. • Inspected fire extinguishers and first aid kits at all City facilities. • Re -stocked pet bags throughout the City. Serviced trash cans at trailheads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway (Best). Packet Pg. 39