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Home My WebLink About06/28/2018 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765. JUNE 28, 2018 CALL TO ORDER: VC/Sulakhe called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, Vice Chair Manisha Sulakhe Absent: Chair Benny Liang was excused Staff Present: Ryan McLean, Assistant City Manager; Claude Bradley, Facilities Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Recreation Coordinator; Monique Weeks, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the February 22, 2018 regular Meeting - Continued to the August 23rd meeting. 1.2 Approval of Minutes for May 24, 2018 Regular Meeting. C/Orona moved, C/Hsieh seconded to approve the minutes of the May 24, 2018 regular Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Hsieh, Orona NOES COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Sulakhe ABSENT: COMMISSIONERS: Chair/Liang 2. INFORMATIONAL ITEMS: 2.1 JUNE RECREATION PROGRAM UPDATE — RS/Murphey C/Chou asked the age of the seniors in the senior groups and JUNE 28, 2018 PAGE 2 P&R COMMISSION RS/Murphey responded 50-55 and over. 2.1.1 BRIDAL SHOW REPORT— RC/Weeks C/Hsieh suggested reaching out to local businesses to participate in the program and RC/Weeks said she had done so. Sometimes it is in their budget to participate and sometimes not and perhaps an incentive to gain more participation. Available businesses are included in the list. C/Hsieh asked for a number of resident and non-resident businesses that participate. RC/Weeks said staff would provide the list at the next Commission meeting. C/Chou asked how much the Diamond Bar Center charges for a booth or table. RC/Weeks explained how it ranges from $200 to $350 for the Oak Room and $350 to $450 for the Ballroom. VC/Sulakhe asked if these are the same rates as for 2017 and RC/Weeks responded that for 2017 the rates were $350 and $450 because they were all in the Ballroom. VC/Sulakhe asked if staff was intending to increase that rate and RC/Weeks explained that staff looks at what other bridal shows close to the size of the Diamond Bar shows are charging. A lot of the bridal shows in the surrounding areas charge less which deters vendors from coming back. VC/Sulakhe felt that an increase in revenue would be good. For example, for the senior booths the charge is $350 for four hours. RC/Weeks responded that the difference between the senior's booths and the Diamond Bar Center facility booths is that vendors are merely seeking clientele and cannot sell anything the day of the event at the Diamond Bar Center and they may or may not book something. Diamond Bar does not allow vendors to profit at its show which deters some from participating. Perhaps staff can look at that as an option to create more interest in participating. C/Hsieh asked why the City has the policy where vendors cannot sell their wares at the bridal show and ACM/McLean explained that these are the types of things for which staff conducts annual evaluations and staff will look at all options as it plans for next year for this particular facility and a city -run bridal show as opposed to a privately -run bridal show. C/Hsieh asked if retail is invited to advertise their registry and RC/Weeks said online registry companies have participated, main street retail has not shown any interest in participating. 2.1.2 TENNIS PROGRAM REPORT— RC/Knox JUNE 28, 2018 PAGE 3 P&R COMMISSION C/Chou asked if staff understood why enrollment dropped and RS/Murphy said that the instructor noticed enrollment was down because the economy had improved and more families were taking vacations which was the case in other cities where he teaches. RC/Knox said that fall enrollment was down as well for the same thing because people were back from vacations getting involved in getting back to school and participating in fall programs. 2.2 MAINTENANCE REPORT — FMS/Bradley C/Hsieh said that recently staff added wood chips in the dog park and she wondered how much that cost the City. FMS/Bradley said he was not privy to that information. C/Hsieh asked how often it is done and FMS/Bradley responded about every 18 months. C/Hsieh asked what happened to the plate on the bench -near the gazebos at the back of Heritage Park and FMS/Bradley explained that the memorial plaque was stolen and staff will attempt to replace it. C/Hsieh said it looked like a temporary plate on the lamp post at Pantera Park. FMS/Bradley responded that staff has a project underway to replace the poles and lighting at the park. C/Hsieh noticed that early in the morning when the sprinkler goes on it goes in the wrong direction. FMS/Bradley said that while the park is under renovation the sprinklers will run more often than normal. C/Hsieh asked if staff had an update on Sycamore Canyon Park Trail project and ACM/McLean said that staff continues to try to get an answer from FEMA. As of this week, the City was advised that it is currently under review and that the City should "await notice" from the Federal Agency. Staff has other options it may consider if there Is no answer soon. In the meantime, the City is in limbo waiting to see if FEMA will reimburse the City for the cost of that project because staff needs to know what FEMA's decision will be prior to determining how much General Fund money may be needed to backfill the project. He understands the frustration of the community and the Commission, and staff and the City will keep trying to get that project completed appropriately while attempting to be fiscally prudent. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 CANCELLATION OF JULY 26, 2018 PARKS & RECREATION COMMISSION MEETING. Upon motion by C/Chou seconded by C/Hsieh without objections, it was so ordered to cancel the July 26th regular Parks & Recreation Commission meeting and adjourn tonight's meeting to August 231d, 2018. JUNE 28, 2018 PAGE 4 P&R COMMISSION ACM/McLean stated that it is likely a new Parks and Recreation Director will be on board prior to the August 23'd meeting and will be introduced to the Commission during that meeting. 5. ANNOUNCEMENTS: C/Chou said that last month was a very busy month. He is amazed at the work staff does on behalf of the residents. The Larkstone Park Grand Opening was great. He took his family and spoke with residents. While it is a smaller park it fits the neighborhood and he believes people will really enjoy the playground and lawn areas. C/Orona said he also attended the Larkstone Park opening which is a nice neat little park and that it was great it did not cost the City anything to build. He has been to two of the Concerts in the Park and they are a lot of fun. He took his parents and grandparents who had a blast. It was nice seeing his 84 -year old grandparents dancing to rock and roll and having such a good time. He looks forward to seeing his colleagues in August. C/Hsieh thanked staff for doing an outstanding job. They help her love the City even more because she walks and uses parks and trails staff work so hard on to make the City so welcoming and friendly. She said she would miss ACM/McLean's presence and input at future Commission meetings. VC/Sulakhe.thanked staff for insight into the City's programs. She thinks Tennis Anyone is a great program and she hopes it will do well. Technology is always a good thing to adopt and she is glad to see it is working well. ACM/McLean will be missed during Commission meetings and she appreciates his contribution to Parks & Recreation over the past several months. She hopes that everyone has a safe and enjoyable July. ADJOURNMENT: Upon motion by C/Orona, seconded by C/Hsieh, with no one objecting and no further business before the Parks and Recreation Commission, VC/Sulakhe adjourned the meeting at 7:59 p.m. to August 231d, 2018. The foregoing minutes are hereby approved this 23 day of August , 2018. Respectful Su Attest: VICE CHAIR, MANISHA SULAKHE