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Home My WebLink About08/07/18 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 7, 2018 CALL TO ORDER: Acting Mayor Pro Tem Tye called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: CILyons led the Pledge of Allegiance. INVOCATION: Reverend Dr. Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ provided the Invocation. ROLL CALL: Council Members Lin, Lyons, and Acting Mayor Pro Tem Tye Absent: Mayor Pro Tem Herrera and Mayor Low were excused. Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Asst. City Manager; Ken Desforges, IT Director; David Liu, Public Works Director; Ryan Wright, Parks and Recreation Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager; Fabian Aoun Assistant Engineer; Cecilia Arellano, r Public Information Coordinator; and g Tommye Crihbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 AMPTITye and Council Members Lin and Lyons presented owner Dong Kim with a Certificate Plaque to Cityplus Coffee, 1155 S. Diamond Bar Boulevard, Suite A, as New Business of the Month for August 2018. 1.2 Presentation of Fiscal Year 2017-18 Update by the Regional Chamber of Commerce — San Gabriel Valley Executive Director, Anthony Duarte. Mr. Duarte thanked the City and City Council for their continued support. By far, the Chamber's relationship with the City of Diamond Bar is the best among the cities and the support of the City Council and residents is very much appreciated. Diamond Bar is a business -friendly community. The year has been very active in Diamond Bar, especially with the opening of Sprouts and other great businesses in the immediate area, which has provided many new business members for the Chamber. In fact, 40 percent of the Chamber's new members among nine communities are AUGUST 7, 2018 PAGE 2 CITY COUNCIL Diamond Bar based businesses. He thanked ClLyons for installing the new Chamber Board of Directors. The Regional Chamber looks forward to another successful year serving the Diamond Bar business community. ClLyons said she was very supportive of Mr. Duarte and the Diamond Bar community is stronger because of the Chamber's work. The Chamber's participation in Restaurant Week and everything the organization does makes Diamond Bar a stronger, better and healthier business environment. CILin echoed ClLyons comments. Mr. Duarte is present at every event in the City and is very devoted to Diamond Bar businesses and the community as a whole. The Council thanks Mr. Duarte very much for his support. AMPTITye said that Mr. Duarte had given the City's new businesses a great deal of recognition. Thank -you to Mr. Duarte for all he does. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox introduced Ryan Wright as the new Parks and Recreation Director. PUBLIC COMMENTS: Pui Ching Ho spoke about the many programs and events offered by the Diamond Bar Library during the month of August. Jody Roberto, Diamond Bar Community Foundation invited residents to attend the September 16th BeerFest that will take place on the lawn adjacent to the Diamond Bar Center. She thanked Council and staff for their support. 3. RESPONSE TO PUBLIC COMMENTS: None Offered. 4. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — August 9, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Planning Commission Meeting — August 14, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Canceled) 5.3 General Plan Advisory Committee Meeting — August 16, 2018 — 6:30 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — August 21, 2018 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. AUGUST 7, 2018 PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR: C/Lin moved, ClLyons seconded, to approve the Consent Calendar as presented with ClLyons abstaining from voting on Item 6.1 a. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lin, Lyons, AMPTITye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: MPT/Herrera, MILow 6.1 APPROVED CITY COUNCIL MINUTES: 6.1 a Regular Meeting Minutes of July 17, 2018 -- as presented. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MEETING MINUTES: 6.2a Regular Meeting Minutes of May 22, 2018. 6.3 RATIFIED CHECK REGISTER DATED JULY 12, 2018 THROUGH AUGUST 1, 2018 TOTALING $2,542,664.84. 6.4 APPROVED TREASURER'S STATEMENT FOR JUNE 2018. 6.5 DESIGNATED APPOINTMENT OF MAYOR PRO TEM CAROL HERRERA TO SERVE AS THE VOTING DELEGATE AT THE 2018 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE GENERAL ASSEMBLY MEETING. 6.6 APPROVED CANCELLATION OF THE SEPTEMBER 4, 2018 CITY COUNCIL MEETING AND ADJOURNMENT OF THE AUGUST 21, 2018 CITY COUNCIL MEETING TO SEPTEMBER 18, 2018. 6.7 REJECTED ALL BIDS FOR THE STARSHINE PARK PLAYGROUND SURFACING REPLACEMENT AND ADA IMPROVEMENTS PROJECT AND AUTHORIZED THE PUBLIC WORKS DIRECTOR TO RE -BID THE PROJECT. 6.8 APPROVED THE DESIGN AND PLANS CONSTRUCTION AGREEMENT TO HARDY & HARPER, INC., AND CONSULTING SERVICES AGREEMENT WITH ONWARD ENGINEERING, INC. FOR THE AREA 6 RESIDENTIAL AND COLLECTOR ROAD REHABILITATION PROJECT. a. APPROPRIATED $70,000 OF HAULER FEES FUND AND $29,667 OF MEASURE R FUND TO FULLY FUND THE AREA 6 RESIDENTIAL AND COLLECTOR ROAD REHABILITATION PROJECT; AUGUST 7, 2018 PAGE 4 CITY COUNCIL b. ADOPTED RESOLUTION NO. 2018-35 APPROVING THE DESIGN AND PLANS, AND ESTABLISHING A PROJECT PAYMENT ACCOUNT FOR THE AREA 6 RESIDENTIAL AND COLLECTOR ROAD REHABILITY PROJECT; c. APPROVED AND AUTHORIZED THE MAYOR TO SIGN, A CONSTRUCTION AGREEMENT WITH HARDY & HARPER, INC. IN THE AMOUNT OF $1,551,000 PLUS A CONTINGENCY AMOUNT OF $99,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,650,000; AND, d. APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE CONSULTING SERVICES AGREEMENT WITH ONWARD ENGINEERING, INC. IN THE AMOUNT OF $94,921, PLUS A CONTINGENCY AMOUNT OF $4,746 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $99,667. 7. PULIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: C/Lyons reported that she attended her first Capital Projects and Construction Committee meeting of the SGVCOG and the opening of a new freight train diversion route. The freight trains have been rerouted through the CalPoly agricultural area instead of the tracks along Pomona Boulevard and Temple Avenue. The new route will greatly improve traffic conditions for the students. C/Lyons reminded everyone to remove brush from hillsides and yards on a continuing basis. She congratulated the Parks and Rec staff, especially Andrea Nino, Recreation Coordinator for a wonderful season of Concerts in the Park and Movies Under the Stars. She asked that tonight's meeting be adjourned in memory of Dot Horcher who has resided in Diamond Bar for more than 40 years. Her many friends from Norlhminster Presbyterian Church will miss her greatly. C/Lin welcomed Ryan Wright. He was contacted by a resident last week who said that because of the new law there are more and more petty crimes and burglaries. Burglars seem to be getting more aggressive and he believes residents need more innovative ideas to make sure these potential criminals are chased away. AMPTITye welcomed Ryan Wright back to Diamond Bar and congratulated him on his success in maneuvering through a competitive interview process. He also AUGUST i, 2018 PAGE 5 CITY COUNCIL welcomed new Daddy Ryan McLean back as well. ADJOURNMENT: With no further business to conduct, AMPTITye adjourned the Regular City Council Meeting at 6:58 p-np. in memo of Dot Horcher. ILI, A; TOMMYEJ CRIBBINS, CITY CLERK The fore ing mi es are hereby approved this 21§t day of August , 2018. RUTH M. LOW, MAYOR