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Home My WebLink About06/14/2018 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF.THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JUNE 14, 2018 CALL TO ORDER: Chair Quan called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mehta led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Lisa Washington, Vice -Chair Mahendra Garg, Chair Cynthia Quan /. 0 -Ta iia Commissioner Michael Gonzalez was excused Also Present: Kimberly Young, Senior Civil Engineer; John Beshay, Associate Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; and, Marcy Hilario, Administrative Coordinator. APPROVAL OF MINUTES: A. T&T Commission Meeting Minutes of May 10, 2018. VC/Garg moved, C/Washington seconded, to approve the Regular Meeting Minutes of May 10, 2018 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: 'Mehta, Washington, VC/Garg, Chair/Quan NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Gonzalez PUBLIC COMMENTS: None JUNE 14, 2018 PAGE 2 T&T COMMISSION 111. ITEMS FROM STAFF: FTA Traffic Statistics — April 2018: C/Washington moved, C/Mehta seconded, to Receive and File the April 2018 Traffic Statistics. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: B. Monthly Updates of Projects/Programs Mehta, Washington, VC/Garg, Chair/Quan None Gonzalez a) Traffic Signal Infrastructure Upgrade Phase III — AE/Malpica — Construction commenced May 22nd. As of today, the contractor has completed installation of all new pull boxes, and reconstruction/ restoration of the concrete along Brea Canyon Road/Lemon Avenue/Golden Springs Drive. The majority of the fiber optic was installed the week of June 4th, leaving one section to be completed. The remaining portion of the project is to install controllers, switches and wireless radios. Staff continues to work closely with the contractor to make sure traffic impacts along the arterials are minimized. b) Adaptive Traffic Signal Control System — AE/Malpica — Staff has narrowed the selection to two (2) systems for further review. Upon selection of a qualified vendor, the City Council will consider the contract award at a future City Council meeting. c) Copley Drive/Golden Springs Drive Intersection Improvements — AE/Malpica — Due to a delay in material procurement, construction is expected to begin in July and be completed by mid-August 2018. d) City Entry Monument Sign Project — AE/Beshay — The contract will be presented to Council for award to Aramexx Group, Inc. at its June 19th meeting. This includes construction of two monument signs at Diamond Bar Boulevard, south of Temple Avenue, and along Golden Springs Drive, west of Calbourne Drive. Construction is anticipated to commence in August. e) Area 6 Residential Neighborhood ADA/CDBG Curb Ramp Project— AE/Beshay — This project is being funded by Community Development Block Grant (CDBG) funds for the construction of 64 new ramps in Area 6. This area is located east of the SR -57 and north of the SR -60 at the north end of the City. The project was advertised on May 29th and bid opening was held on June 14th. Construction is anticipated to begin in JUNE 14, 2018 PAGE 3 T&T COMMISSION August and the contract will be presented to Council for award at their July 17th meeting. f) Citywide Drainage Improvement Project Phase I and II—AE/Beshay — The project is currently under construction to improve the ground water drainage at three (3) locations: Golden Springs Drive west of Platina Drive (completed), Hi Pass Drive at Castle Rock Road, and Brea Canyon Road north of Sapphire Lane (completed). The project is scheduled to be completed at the end of June/early July. g) Lemon Avenue Interchange Project — SCE/Young — Construction continues with the eastbound on-ramp expected to open by the end June. However, issues exist that require changes to the signal visibility of the traffic signal at the EB ramps along Lemon Avenue. When travelingsouth on Lemon Avenue, approaching the freeway, the bridge restricts visibility for the southbound traffic signal. Additionally, concrete repairs to the EB on-ramp are being made. These issues may delay the opening of the EB on-ramp. h) SR -57/60 Confluence Project— SCE/Young —Construction continues. Phase I, the new westbound slip on-ramp is moving forward and is expected to open in the fall (October/November). Phase II, the left -turn pockets from southbound Grand Avenue, were opened for the westbound loop on-ramp, which permits traffic to turn left to get onto the westbound loop ramp. Once the new slip ramp is open, the left -turn pockets will be closed and traffic will be permitted to make a right -turn only onto the ramp to head west on SR60. This will aid in the overall traffic circulation along Grand. Ave. at the WB ramps. i) Grand Avenue/Golden Springs Drive Intersection Improvements— SCE/Young — Staff has received the final design plans and we are completing a final check. This should be completed in the next few weeks, with City of Industry going out to bid as soon as possible. j) Morning Canyon Road Rehabilitation Project — SCE/Young — The contractor met with staff this week to report that the sub -contractor, who was engaged to complete the repairs along Morning Canyon Road, has backed out of the project. As a result, the contractor requested an extension to July 20th for completion of the repairs. Staff granted the extension to allow the contractor to secure a new sub -contractor. k) Diamond Bar Boulevard Complete Streets Corridor— SCE/Young— Staff plans to present the various options to the City Council at a study session in August. 1) TR63623 — South Pointe Residential Development/Larkstone Park — AE/Aoun — The contractor has pulled permits for Phase 9 of the development. Once Phase 9 is completed, Phase 10 and the Buildout JUNE 14, 2018 PAGE 4 T&T COMMISSION 121 Phase will be left to complete the full residential development. Larkstone Park passed all inspections and was opened to the public on June 2"d m) Diamond Bar Ranch Shopping Center (Sprouts/Chipotle/Coffee Bean/Ross/The Habit) and McDonald's Redevelopment —AE/Aoun — Grading of the proposed Habit pad continues. There have been no updates with regard to who will occupy the tenant spaces next to Ross and Sprouts. Gentle Springs Lane, a privately -owned road is currently being repaved and the work should be completed by Friday, June 15tH C/Mehta moved, VC/Garg seconded, to Receive and File the Monthly Updates on Projects/Programs. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Washington, VC/Garg, Chair/Quan NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Gonzalez NEW BUSINESS: A. Approved CIP Budget for FY 2018-19 — SCE/Young At the beginning of FY 2017-18, the City Council approved 34 projects with a total budget of $21,217,428. As of preparation of this presentation, nine (9) projects were completed at a total cost of $3,294,810, which was approximately $180,000 under the Council's authorized budget. This means those funds went back into their respective revenue accounts. An additional three (3) projects are under construction for a total contract authorization of $860,960 and are expected to be completed by June 301h, with an additional projected savings of $140,000. There are an additional 13 projects underway, either with design or construction, such as the Copley Drive/Golden Springs Drive project. These projects will be carried over into FY 2018-19. The Lemon Avenue Interchange Project included Metro Grant Funds in the amount of just over $9 million. These funds were transferred to the City of Industry in March 2018 to allow Industry to fully administer the construction, which is a joint effort among Metro, City of Industry (project sponsor) and the City of Diamond Bar. FY 2018-19 CIP has a total budget of slightly over $10 million, with a total of 31 projects. These include street improvements, traffic management safety improvements, transportation, infrastructure, miscellaneous Public Works projects and Facilities, Parks and Recreation improvements. Details of these projects and funding sources were included in staff's report to the Commission. JUNE 14, 2018 PAGE 5 T&T COMMISSION SCE/Young concluded her presentation and responded to Commissioner's questions. V. STATUS OF PREVIOUS ACTION ITEMS: SCE/Young stated that, at the last Commission meeting, staff received a concern about the line -of -sight issue with the median landscaping along Grand Avenue. This was reported to the City's maintenance team, which responded that the contractor responsible for median landscape maintenance would address that issue. VI. ITEMS FROM COMMISSIONERS: Chair/Quan proposed that the Commission go dark for July and adjourn tonight's meeting to August 9, 2018. Following discussion, Commissioners unanimously concurred with Chair/Quan's proposal. VII. SCHEDULE OF FUTURE CITY EVENTS: As indicated in the agenda. Chair/Quan encouraged everyone to attend the Concerts in the Park and Movies under the Stars events on Wednesday evenings at Sycamore Canyon Park. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Quan adjourned the meeting at 7:50 p.m. to August 9, 2018. The foregoing minutes are hereby approved this I ro day of AIG- -T 12018. Respectfully d, DaviSecretary Attest: 'k Chair/ ynthia Quan