HomeMy WebLinkAbout07/17/18 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JULY 17, 2018
CLOSED SESSION: 5:30 P.M., Room CC -8
Public Comments on Closed Session Items: None
► Public Employee Performance Evaluation pursuant to
GOVernment Code Section 54957
Title: City Manager
CALL TO ORDER: Mayor Low called the Regular City Council meeting to
order at 6:36 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
MILow reported that tonight's Closed Session involved a Public Employee Performance
Evaluation pursuant to Government Code Section 54957.
PLEDGE OF ALLEGIANCE: Mayor Low led the Pledge of Allegiance.
INVOCATION: Cantor Paul Buch, Temple Beth Israel, provided the
Invocation.
ROLL CALL: Council Members Lin, Tye, Mayor Pro Tem Herrera
and Mayor Low
Absent: Council Member Lyons was excused.
Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ken
Desforges, IT Director; David Liu, Public Works Director; Dianna Honeywell, Finance
Director; Greg Gubman, Community Development Director; Anthony Santos, Assistant
to the City Manager; Amy Haug, Human Resources/Risk Manager; Kimberly Young,
Senior Civil Engineer; John Beshay, Associate Engineer; Cecilia Arellano, Public
Information Coordinator; Dannette Allen, Management Analyst and, Tommye Cribbins,
City Clerk.
APPROVAL OF AGENDA: As Presented.
1, SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 MILow and Council Members presented a Certificate Plaque to Dantes
Valenzuela, Rachel Valenzuela and Russell Valenzuela, owners of
Rachel's Grill & Deli located at 1241 Grand Avenue, Suite D.
JULY 17, 2018 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
Kevin House voiced his concerns about a neighborhood property that he believes
has many code issues near his home and about parking concerns on their street
and asked for additional red curbing on a portion of Harmony Hill.
Pui Ching Ho spoke about a variety of July programs and events offered by the
Diamond Bar Library. More information about programs and events can be
found on the Library website at www.lacountylibrary.org
Greg Busch recommended that the City consider naming the new park proposed
on Sunset Crossing Road in honor of Jack and Wanda Tanaka.
Daniel Luevanos announced that the One Legacy, One Life 2018 Donate Life
Transplant Games of America will take place in Salt Lake City, Utah August 2"d
through August Ph. To register for organ donation, please visit
www.donatelifecalifornia.ora.
Allen Wilson felt the City of Diamond Bar should consider going to district
elections instead of at -large elections promoting greater voter turnout.
4, RESPONSE TO PUBLIC COMMENTS:
CM/l=ox indicated that City staff would look into the Harmony Hill matters
expressed by Mr. House. He further stated that Mr. House can reach out to
CDDIGubman for additional assistance.
C/Tye said it is troubling to him what is not being addressed in the neighborhood
is the lack of response which is something the City strives for, whether it is from
the Sheriff's Department or staff and would like staff to make it a priority to return
calls.
C/Lin said that Mr. House mentioned commercial vehicles were parking on the
street and wanted to know the City's policy regarding overnight or 24-hour
parking of commercial vehicles.
PWD/Liu responded that currently, commercial vehicles are not allowed to park
within the City limits, especially if the gross weight exceeds 10,000 pounds. Over
the years, staff has actively pursued enforcement of the ordinance prohibiting
such parking.
CILin suggested that the next time Mr. House or one of his neighbors see a
commercial vehicle parked on the street, call the Sheriff's Department.
JULY 17, 2018 PAGE 3 CITY COUNCIL
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park/Movies under the Stars – July 18, 2018 — Guardians
of the 70's (70's Music) - 6:30 p.m. to 8:00 p.m.; Enchanted– immediately
following the Concert - -Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.2 General Plan Advisory Committee Meeting -- July 19, 2018 -- 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive (Canceled).
5.3 Planning Commission Meeting – July 24, 2018 – 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.4 Concerts in the Park/Movies under the Stars – June 25, 2018 – House
Party (Dance Music) – 6:30 p.m. to 8:00 p.m.; Willy Wonka (1971) –
immediately following the Concert - Sycamore Canyon Park, 22930
Golden Springs Drive.
5:5 Parks and Recreation Commission Meeting – July 26, 2018 -- 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive. (Canceled)
5.6 "Diamond Bar Night Out" – Concerts in the Park/Movies under the Stars –
August 1, 2018 – Cold Duck (R&BNariety) – 6:30 p.m., 8:00 p.m. – Coco
– Immediately following the concert – Sycamore Canyon Park, 22930
Golden Springs Drive. (Last Concert/Movies Under the Stars of the 2018
series)
5.7 City Council Meeting – August 7, 2018 -- 6:30 p.m., AQMDIGovernment
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: MPT/Herrera moved, CITye seconded, to
approve the Consent Calendar as presented. Motion carried by the following Roll
Call vote:
AYES:
COUNCIL MEMBERS:
Lin, Tye, MPT/Herrera, MILow
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Lyons
6.1 APPROVED CITY COUNCIL MINUTES:
6.1a Regular Meeting Minutes of June 19, 2018–as presented.
6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES:
6.2a Regular Meeting Minutes of May 22, 2018.
JULY 17, 2018 PAGE 4 CITY COUNCIL
6.3 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION
MEETING MINUTES:
6.3a Regular Meeting of May 10, 2018.
6.4 RATIFIED CHECK REGISTER DATED JUNE 14, 2018 THROUGH JULY
11, 2018 -TOTALING $2,349,138.84.
6.5 APPROVED TREASURER'S STATEMENT FOR MAY 2018.
6.6 ADOPTED ORDINANCE NO. 02 (2018) FOR SECOND READING BY
TITLE ONLY, WAVED FULL READING AND ADOPTED ORDINANCE
NO. 02(2018); AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR REVISING THE CITY'S PURCHASING SYSTEM
CONTAINED IN TITLE 3 OF THE DIAMOND BAR MUNICIPAL CODE BY
AMENDING CHAPTER 3.24 RELATED TO PURCHASING; AND,
ADDING A NEW CHAPTER 3.25 RELATED TO PUBLIC PROJECTS.
6.7 APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE THIRD
AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH
WOOD MAINTENANCE SYSTEMS, INC., DBA GRAFFITI CONTROL
SYSTEMS ("GCS") GRANTING A ONE-YEAR EXTENSION TO JUNE 30,
2019, INCLUDING A CONSUMER PRICE INDEX INCREASE OF 3.9%
FOR FY 2018-2019.
6.8 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE TRAFFIC
MITIGATION AGREEMENT BETWEEN THE SUCCESSOR AGENCY TO
THE INDUSTRY URBAN -DEVELOPMENT AGENCY, THE CITY OF
INDUSTRY, AND THE CITY OF DIAMOND BAR REQUIRED FOR THE
ENVIRONMENTAL IMPACT REPORTS FOR THE GRAND CROSSING
DEVELOPMENT (INDUSTRY EAST) AND THE INDUSTRY BUSINESS
CENTER (IBC).
6.9 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE FIRST
AMENDMENT TO BETTERMENT AGREEMENT FOR THE
INSTALLATION OF NEW RAMPS AT LEMON AVENUE AND STATE
ROUTE 60 WITH THE CITY OF INDUSTRY AND THE ALAMEDA
CORRIDOR -EAST CONSTRUCTION AUTHORITY OF THE SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS.
6.10 ADOPTED RESOLUTION NO. 2018-33 AUTHORIZING CONTINUED
PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL
PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR
CITY FACILITIES FOR FISCAL YEAR 2018-2019.
JULY 17, 2018 PAGE 5 CITY COUNCIL
6.11 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH TAIT & ASSOCIATES
FOR CONSTRUCTION ADMINISTRATION AND INSPECTION
SERVICES FOR THE CITY ENTRY MONUMENT SIGNS PROJECT AT
DIAMOND BAR BOULEVARD/TEMPLE AVENUE, AND GOLDEN
SPRINGS DRIVEICALBOURNE DRIVE.
6.12 APPROVED THE DESIGN AND PLANS- AND AWARD OF
CONSTRUCTION AGREEMENT TO CT&T CONCRETE PAVING, INC.
FOR THE COMMUNITY DEVELOPMENT BLOCK GRAND (CDBG)
AREA 6 RESIDENTIAL ADA CURB RAMP IMPROVEMENTS PROJECT.
A. APPROPRIATED $12,316 OF CERTIFIED ACCESS SPECIALIST
PROGRAM (CASP) FUND TO FULLY FUND THE CDBG AREA 6
RESIDENTIAL ADA CURB RAMP IMPROVEMENTS;
B. ADOPTED RESOLUTION NO. 2018-34 APPROVING THE DESIGN
AND PLANS, AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT FOR THE CDBG AREA 6 RESIDENTIAL ADA CURB
RAMP IMPROVMENTS; AND,
C. APPROVED AND AUTHORIZED THE MAJOR TO SIGN A
CONSTRUCTION AGREEMENT WITH CT&T CONCRETE PAVING,
INC. IN THE AMOUNT OF $190,040 PLUS A CONTINGENCY
AMOUNT OF $9,502, FOR CONTRACT CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $199,542.
6.13 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH ONWARD
ENGINEERING, INC. FOR CONSTRUCTION ADMINISTRATION AND
INSPECTION SERVICES FOR THE COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) AREA 6 RESIDENTIAL ADA CURB RAMP
IMPROVEMENTS PROJECT 1N THE AMOUNT OF $43,495, PLUS A
CONTINGENCY AMOUNT OF $4,400 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $47,895.
7. PULIC HEARINGS: NONE.
8. COUNCIL CONSIDERATION: NONE.
JULY 17, 2018 PAGE 0 CITY COUNCIL
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Lin reported that on July 24th the Neighborhood Improvement Committee (he
and C/Lyons) will -meet at 8:00 a.m. at City Hall in the Grand Conference Room.
In listening to Mr. House's comments about contacting the building official and
not getting a response puzzled him. While the details are unknown, he believes
that as a public -agency, responses to public concerns should be timely and
helpful.
MPT/Herrera urged everyone to try and stay cool during these hot summer days
and announced that both the Diamond Bar Center and library are cooling areas
for those without air conditioning.
CITye hoped everyone would come out and enjoy the Concerts in the Park with
the Guardians of the 70's. About four weeks ago The LA Community
Development Commission staff performed their biennial CDBG programming and
financial monitoring audit at City Hall and during the exit interview, the CDC
representatives informed staff that their preliminary conclusions are that the City
remains in good .standing with respect to its project management and financial
reporting practices. The CDC Program Manager, Jeffrey Boudreau and Financial
Monitor, Sam Wong spoke highly of City staff and CDBG consultants, project
administration and fiduciary responsibility which is a completely unbiased source
saying what a terrific job the Diamond Bar staff is doing. That is the way it ought
to be when talking about transparency. That is a separate agency coming into
"our" workplace, looking it over and, saying that they are doing a very good job
and doing everything they should be doing. He again thanked staff very much for
keeping up the great work. C/Tye took the liberty of welcoming Carter Tye into
the world who came in at 12:57 this afternoon and congratulating his son Mathew
and his wife Amanda and big sister Brooklyn.
M/Low echoed CILin's comments regarding the House's concerns. She knows
that the Planning Department and Code Enforcement will work hard to resolve
that problem and also determine whether the red curb is warranted in that
neighborhood. Echoing MPT/Herrera's comments regarding the heat, summer is
the City's time of high heat and the City has cooling areas and in addition, the
CDC has tips on their website www.cdc.gov/disasters/extremeheat under the
headings "heat tips" and "warnings" regarding how to deal with hot weather
disaster issues. Also, summertime is the time for rattlesnakes so be careful with
pets and children. Plants and trees need a drink of water as well. Southern
California is in a drought situation and everyone has a duty to conserve water.
She urged everyone in Diamond Bar to please not let their trees die. Give them
the water they need in the summer because ultimately, they will repay the
community over and over again. She encouraged everyone to encourage the
final Concerts in the Park and Movie under the Stars beginning tomorrow night.
It was a great concert last week and she knows that tomorrow night will be
equally as good and fun. On August 1st, it is a special summer night "Diamond
JULY 17, 2018 PAGE 7 CITY COUNCIL
Bar Night Out" when we celebrate our law enforcement and have the opportunity
to strengthen our relationship between this community and its public servants
who work so hard on behalf of the residents. Everyone please remain vigilante
to their surroundings in and around their neighborhoods to protect themselves
and others against crime. On that night, Cold Duck will perform after which the
movie Coco will be shown.
ADJOURNMENT: With no further business to conduct, M1Low adjourned the
Regular City Council Meeting at 7:23 p.m.
TOMMY CRIBBINS, CITY CLERK
The fogoin minutes e hereby approved this 7h day of August
, 2018.
STEVE E, ACT G MAYOR PRO TEM