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Budget - FY 2014-15
J�ANNIV ERSARY, ELEBRATION . Cit of ia�nond Bar ANNUAL BUDGET Fiscal Year 2014 - 2015 21810 Copley Drive ❖ Diamond Bar, CA 91765 909.839.7000 ❖ 909.861.3117 (fax) e-mail: info@diamondbarca.gov www.diamondbarca.gov CITY COUNCIL Agenda 9 8.1(a ) Meeting Date: May 20, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana x, TITLE: ADOPT RESOLUTION 2014 -XX— RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPRO ING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING .JULY 1, 2014 AND ENDING JUNE 30, 2015, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $25,759,805 with appropriations of $24,434,177. This results in an increase of $1,325,628 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $2,125,002. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $17,778,894. If approved the FY14-15 Municipal Budget anticipates an ending General Fund reserves of $16,979,519 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $9,943,624 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the,City Manager prepares and submits a draft municipal budget for review and adoption. - This year the draft budget was presented to the City Council during a study session held on May 6, 2014. In FY 2013-14 the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. The FY 2014-15 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $1,325,628. The economy is expected to continue to improve during FY 2014-15. Revenues will continue to grow at a modest rate during FY 2014-15. If the effect of "one time" revenues is removed, General Fund resources are expected to increase 2.8% over the current year's anticipated revenues. Using FY 13- 14 mid -year levels as a baseline, FY 14-15 expenditures were maintained at those levels wherever possible to account for the modest growth. in revenue. FY 14-15 General Fund expenditures are projected to increase 4.2%. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existing -"resources of the attached FY 2014-15 budget. Items of Note Included in the Budget. GENERALFUND Resources The draft FY14-15 General Fund Budget estimates resources for the fiscal year in the amount of $25,759,805. Budgeted revenues for FY 2014-15 are expected to be up about $231,000 (0.9%) from FY 2013-14 projected revenues. As mentioned above, the City collected "one-time" revenues related to the sale of property commonly [mown as "Site D". if these one-time revenues related to the sale and development fees are taken out, revenues are projected to grow 2.8% over anticipated FY 13-14 revenue and 8.5% over FY 12-13 final figures. Property Taxes -- Property tax revenues are estimated at $4,182,000, slightly higher than projected FY 13-14 levels. The growth in secured property taxes for FY 14-15 cannot exceed 2% under Proposition 13. The FY 14-15 projections assume a 1.75% growth in secured property taxes based upon the rebounding real estate values and home sales in the Los Angeles Area. Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the continuing recovery in the local economy, projected FY 13-14 estimates were increased at mid -year and the final numbers are tracking approximately 3.0% over FY 12-13 final figures. State Subventions — There is an estimated increase of $62,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. From Other Agencies � This category includes $337,500 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. Fines & Forfeitures — There is an estimated increase of $8,500 primarily due to an anticipated increase in parking citation revenue. Current Service Charges -- Estimated resources in this category are up $1.7 million over FY 13-14 projections to $2.8 million. This category reflects planning, building, engineering and recreation fees. The increase is due primarily to the anticipated collection of developer fees related to the Willow Heights housing project. Use of Money & Property — There is an estimated decrease of $2.3 million due to the recognition of one time proceeds from the sale of the Site D property in FY 13-14 Cost Reimbursements — During FY 14-15, staff anticipates recovering approximately $185,000 in legal fees that have been paid during the last couple of years which were attributable to outstanding code enforcement cases. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $2,125,002 in General Fund reserves to fund the following appropriations: Capital Improvement Projects (CIP) $1,090,369 - During FYI 2-13 the City received $119,058 in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1 B. This project came in under budget and the remaining savings of $61,369 is being reprogrammed to the Residential & Collector Street Rehab Area 2. Since this revenue source was General Fund revenue in FY 12-13, it became park of the General Fund reserves at 6130/13. Therefore, in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. During FY 13-14, the City sold its restricted Prop A funds to the City of Industry resulting in $600,000 going into General Fund reserves. The proceeds from this sale will be used in part to complete two Residential & Collector Street Rehab projects ($472,831) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Lot Improvements ($329,000) and Reagan Park Parking Lot Improvements ($100,000) Capital Improvement Projects (Parks) - $43,370 — The City has been awarded a grant in the amount of $153,915 for the construction of Steep Canyon Trail Connector to Canyon Loop. A requirement of these grant funds is that the City contributes 12%, or $18,470 ($100 was spent in FYI 3-14), of the cost of the project. Because Park funds have been depleted over the years, the only funding available at this time for this purpose is General Fund reserves. Also included is $25,000 to add trees, irrigation and solar irrigation controllers at the dog park. ® General Plan $25,000 — this represents costs to update the General Plan during FY 14-15. Document Scanning System $95,000 -- Due to various State and local ordinances, the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 14-15 in order to be completed. ® Parkway Curb Removal $156,613 —This is a carryover of a project that was undertaken during the current fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. Housing for Emergency Generator $80,000 -- When the City transferred government services to the new Civic Center, it became necessary to equip the building with an emergency generator which was purchased during FY 12-13. The housing has been designed- during the current fiscal year but in order to complete the construction, staff is requesting $80,000 from General Fund reserves. Economic Development - $3155242 — This. year's recommended amount is, allocated primarily for consultants, marketing and other related work for a number of potential sites. Transfer Out -- PEG Fees $20,397 — the City has been receiving PEG fees, which are used to pay for capital expenditures related to the City's PEG channels, into the General Fund. The FY 14-15 budget proposes the creation of a new fund to collect these fees and charge such expenditures. The $20,397 reflects the anticipated balance still held in General Fund reserves at the end of the current fiscal year to be transferred to the newly proposed fund. Transfer Out — LLADS $299,011 -- Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADS) continue to be subsidized by the General Fund. In FY 13-14, a total of $299,011 ($99,237 for District 38, $116,237 for District 39, and $83,537 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $96,069 more than the estimated FY 13-14 reserve contribution. This is due to the continuing drought in California contributing to water costs and to maintenance costs that had previously been included in the Community Service budget being moved to their appropriate cost centers. Appropriations The draft FY 14-15 General Fund Budget estimates appropriations in the amount of $24;434,177. Every effort has been made to keep appropriations at or near the FY13-14 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget- Personnel/Benefits -- There is a 2.0% cost of living adjustment (COLA) and a $50 increase in the employee's benefit allotment incorporated in the budget at this time. The COLA and increase to the benefit allotment results in a grand total of $156,000 in additional personnel costs, $142,000 of which has a General Fund impact. TV Law Enforcement – The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2014-15 law enforcement contract. will be 2.6% for a total Law Enforcement budget of $6,124,000. This is an increase of $638,000 over the anticipated costs for FY 2013-14. The proposed Law Enforcement budget includes a staff recommendation to reallocate two vacant 40 -hour motor deputy positions to two 40 -hour cars. This proposal will enhance the City's Special Problems Team and provide additional flexibility to target specific crime issues (including burglaries) in addition to ongoing traffic enforcement. The increase to the Law Enforcement budget also includes a payment of 4% or $221,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Law Enforcement Reserve Fund (Fund 012) – This fund was implemented during the current fiscal year in order to fund future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source for this fund is from any savings realized in the annual Law Enforcement budget. It is proposed that $200,000 be transferred from the Law Enforcement Reserve Fund to the General Fund during FY 14-15 in order to help offset the increase, in the Public Safety budget. - Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. For FY 2014-15 staff is proposing the addition of six new special revenue funds. Here is a comprehensive list of the proposed funds: General Plan Update Fund (015) - It is time to revisit the guiding vision and policies expressed in Diamond Bar's General Plan and to embark upon a comprehensive General Plan Update program. In the two decades following its initial adoption, nearly all of the General Plan's goals and objectives have been implemented. Diamond Bar has grown and matured, and faces the new challenges and aspirations that normally come with the passage of time: Planning concepts considered novel in the 1990s have become mainstream development trends. The once -abstract principles of sustainability and adaptation to global climate change are now part of local, regional and national environmental regulations. Cities are left to deal with mandates (unfunded, by and large) such as managing storm water runoff and reducing vehicle miles traveled through the formulation of "sustainable community strategies"; these challenges were not imagined—or only discussed in academic circles --when the General Plan was first adopted in 1995. Diamond Bar's population is aging, and we may wish to diversify our housing stock further to allow our residents to age in place if they wish to. Our economic sustainability may be at risk unless new strategies are formulated that promote land uses that generate municipal revenues. A comprehensive update of the City's General Plan would enable us to proactively and opportunistically guide the City through another 20 -year cycle of growth and change. This project will take 24- 36 months to complete. It is proposed that $500,000 of the proceeds from the sale of Site D be transferred in FY 13-14 to start to fund this effort. A project of 9 this magnitude will require $750,000 to $1.0 million to complete. It is best practice to keep track of a project of this magnitude in a separate fund. Sewer Mitigation Fund (117) - This fund will collect sewer fees related to the Site D Willow Heights housing project. These funds ($32,400 in FY 14-15) will be used for sewer construction in that area. MTA Grants Fund (120) - The City will be receiving a grant for the SR-60 FreewaylLemon Avenue Interchange project. These grant funds need to be kept separate in order to ensure proper tracking. It is anticipated that the City will receive $450,000 during FY 14-15. PEG Fees Fund (135) - Public, Educational and Governmental (PEG) fees are remitted to the City by all video service providers with a valid state franchise. Federal law mandates that PEG fees may be used only for capital expenditures related to the City's operation of its PEG channels. It is anticipated that the City will collect $100,000 in this fund this year and spend approximately.$85,000 on camera & lighting equipment; a computer wdrkstation and-furnishing for. the .broadcast room. Used Oil Grant Fund (160) - These funds had been previously receipted into the Waste Management Fund. Since these funds are grant funds it is prudent to track these revenues and expenditures in its own respective fund. The City anticipates receiving $16,000 during FY 15.15 to be spent on promotional items and mailers in .order to encourage used oil recycling and disposal. Beverage Recycling Grant Fund (161) — These funds have also been previously tracked in the Waste Management Fund. Again, these grant funds should be tracked separately in its own respective fund. The City will receive approximately $15,000 and will spend it on recycle bins, public outreach advertising and "Big Belly" solar containers. Other Special Revenue Funds !Measure R Fund (110) — Los Angeles County voters passed Measure R which is a Y2% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $611,120 which will be used to help fund the Residential & Collector Street Rehab in Area 2 and 3, the Traffic Signal Infrastructure Upgrades and the Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $971,063. In addition, the Gas Tax fund will pay for the Residential & Collector Street Rehab in Area 2 and 3 and Morning Canyon Reconstruction (Diamond Bar Blvd to Stonepine). Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds VI for Zone 1 Arterial Overlay, Traffic Signal Infrastructure Upgrades, Median Modification at Diamond Bar Blvd Blvd/Kiowa Crest, a battery backup system for 10 intersections, Grand Avenue Enhancements and Intersection Enhancements at Diamond Bar Blvd and Brea Canyon Road. Moving Ahead for Progress in the 21St Century (MAP -21) Fund (114) —The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include improvements to Grand Ave. and the SR-60/Lemon Ave. Interchange. Integrated Waste Management Fund (115) —This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received . from development projects and designated by the City Council for traffic mitigation projects. A portion of the Site D proceeds ($500,000) were transferred to this fund during FY 13-14 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used on items that will reduce vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system, the transit subsidy program, enhancements to the software used for those programs as well as traffic signal infrastructure upgrades. Waste Hauler Fund (Fund 121) —This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Landscape Assessment District Funds 38, 39, and 41 (135, 139, 141) As previously mentioned above, the General Fund continues to subsidize the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with the severe drought conditions there were budget deficits in ail three districts. To balance these budgets a transfer of $299,011 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY14-15 Capital Improvement Projects List includes projects amounting to $9,943,624 of which $5,274,994 are project -carryovers from FY 2013-14. Included in the new projects for FY 2014-15 is street improvement project, parking lot improvements at two parks, an intersection improvement at Diamond Bar Blvd and Brea Canyon Road, swing set at Longview Park North, play surface replacement at three parks, the design of Pantera Park trail improvements, ADA improvements to Sycamore Canyon Park and further improvements to the Dog Park at Pantera Park. There is also additional funding being added to the SR-60/Lemon Ave Interchange project, the Grand Avenue Enhancement project and the Traffic Signal Infrastructure Upgrades.. VII Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond., The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 14-15 is estimated to be $848,406. Self Insurance Fund (51.0) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 14-15 to cover these costs is $386,900. Vehicle & Equipment Replacement Funds (520-530) Funds have been set aside over the years for the replacement of various pieces of equipment. The Vehicle Replacement Fund includes a budget for unforeseen fleet costs. The Equipment Replacement Fund includes printer, laptop, copier and satellite phone replacements, network replacements and a server refresh. Total cost of the equipment recommended for replacement is $245,000. Due to the fact that this fund has been depleted over the past few years, the amount is funded through a transfer from the General Fund in the amount of $166,000 during FY 14--15. Building Facility & Maintenance Fund (540) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source.in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. PREPARED BY: Dianna L. Honeywell REVIEWED BY: Finance Director Attachments: 1. Resolution 2014 -XX Adopting the Fiscal Year 2014-15 Budget. VIII ci�Y Ix FY 2014-2015 City Council Goals & Ob"actives 1. Traffic Mitigation ® In cooperation with the City's project partners, complete the 57160 Freeway Interchange corridor long-term "big fix". a) Commence construction on the Westbound SR -60 Slip Ramp (Phase 1 of 57160 -Grand Confluence Project). b) Complete design of Local Improvements at Grand/Golden Springs and DB Golf Course Frontage and prepare for construction (Step 1 of Phase 2 57160 -Grand Confluence Project). c) Secure construction funding for the Grand Bridge Widening, Bypass Roads, & OnlOff Ramp Reconfiguration and continue design work (Step 2 of -Phase 3, 57160 -Grand Confluence Project). d) Secure funding partners for and complete a feasibility study to determine the preferred and most cost-effective options for the completion of 57160 "big fix" (missing freeway and HOV connectors separate from the 57160 Confluence Project). • Advocate for transportation solutions that are equitable in their distribution of goods movement related traffic. a) Secure recognition of the SR -60's ongoing status as a component of the state and national freight networks in an effort to secure funding for 57160 Interchange improvements. ® In cooperation with the City's project partners, complete the Lemon Avenue on and off ramp project. a) Complete right-of-way acquisitions and begin construction. • Develop a report to the City Council outlining the ongoing effectiveness of the City's ongoing traffic mitigation project programs. 2. Fiscal ResponsibilitylEconomic Development • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. ® Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. ® Identify specific development opportunities and develop Specific Plans to revitalize the K - Mart and Honda property areas in a way that provides the greatest net benefit to the community. X Develop a plan to address the long-term financial sustainability of the City's Lighting and Landscape Assessment Districts (LLADs). 3. Communications ® In addition to regular public meetings, provide a variety of opportunities for public interaction and participation. a) Complete an update to the City's website, enhancing governmental transparency, access to information, and ease of use for the public. 4, Other Items ® Preserve Windmill structure via ownership of structure and/or property. Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. a) Commence Grand Avenue beautification project, using the chosen design as an initial standard plan for the City's streetscapes and entry signage. ® Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. Consider options for the development of a fiscally responsible City -administered public aquatics program. KI CITY OF DIAMOND BAR. ANNUAL BUDGET DETAIL FY 2014-15 City Manager's Transmittal City Council Goals Table of Contents City Organization Chart Budget Philosophy Budgetary Basis and Procedures Personnel Summary Budget Resolution Overview Revenue Descriptions Resources - All Funds Expenditures. - All Funds Statement of Fund Balance General Fund Budget Budget Recap Resources Graph Appropriations Graph Revenue Summary Expenditure Summary Recap of Estimated Expenditures Page ............................................. 1 ............................................. IX ............................................. X1I1 ........................................... XVII ............................................. XVIII ............................................. X1X ............................ I................ XXI ........ ................................... I. XXlH ..................... I ...... . 2 ............................................. 13 ............................................1 19 ..... . ...............................I..... 23 ............................................. 29 ............................................. 33 ............................................. 43 27 ............................................. ................................. . .... 28 ............................................. 29 ............................................. 33 ............................................. 43 CITY OF DIAMOND BAR 'ANNUAL . BUDGET DETAIL FY 2014-15 Expenditure Detail by Department Community Administration Legislative .................................... 50 City Council .......................................... . 52 City Attorney .................................. I .......... 55 City Manager / City Clerk ............................................. 59 Administration & Support ............................................. 66 Finance ............................................ 69 Human Resources ............................................. 74 Information Systems ............................................ . 78 General Government ....................... I ....... , ........... 83 Civic Center ............................................ 88 Public Information Services ............................................. 92 Economic Development ............................................. 96 Public Safety ....... ..................................... . 102 Lave Enforcement .......................................... 104 Volunteer Patrol ................ I............................. 107 Fire Protection ............................................. 111 Animal Control ............ I ............................... 115 Emergency Preparedness ............................................. 119 Community and Development Services Community Development ................I ............................ 126 Planning............................................. 128 Building and Safety ............................................. 132 Neighborhood Improvement ............................................. 135 Community Services ................................ I............ 144 Parks Administration .......................... I.................. 149 Diamond Bar Center Operations ........................... I ............... 153 Park Operations ........................................... 157 Recreation ....................................... I .... , 163 Public Works ............................................. 172 Public Works Administration ......................... . ................... 177 Engineering ................................... ....... 181 Road Maintenance .............................................. 183 Landscape Maintenance .11—.1.1 ................................... 187 i ► a Transfers Out Transfers Out .......................................... . . . 191 Special Funds Budgets Community Organization Support Fund ............................................. . 195 Law Enforcement Reserve Fund . ............................................ . 197 General Plan Update Fund ............................................. 199 Special Revenue Funds Measure R Fund ..................................... 203 Gas Tax Fund .................................... 205 Prop A - Transit Fund ............................................. 207 Prop C - Transit Fund ................................... I ........ , 211 MAP -21 Fund ............. I .............................. , 213 Integrated Waste Mgt Fund ............................................. 215 Traffic Mitigation Fund .......................................... 219 Sewer Mitigation Fund ............ I ............................. 221 Air Quality Improvement Fund ..................................... I ...... , 223 SB821 Fund - Bike & Pedestrian Paths ............................................. 225 MTA Grants Fund ............................. I ........ 227 Waste Hauler Fund ............................................. 229 Park Fees Fund (Quimby) ............................................. 231 Prop A - Safe Neighborhood Parks Fund ............................................. 233 Park & Facility Development Fund ............................................. 235 Community Development Block Grant Fd ............................................. 237 COPS Fund ............. I ............................. , ................ 239 Narcotics Asset Forfeiture Fund ............................................. 241 CA Law Enforement Equipment Prog Fund ............................................. 243 PEG Fees Fund .......................................... 245 Landscape Maintenance Dist. #38 ............................................. 247 Landscape Maintenance Dist. #39 ............................ .......................................... 249 Landscape Maintenance Dist. #41 ...................................... 251 Used Oil Block Grant Fund ............................................ . 253 Beverage Container Recycling Grant Fund .......................................... 255 Capital Improvement Projects Funds Capital Improvement Project List ............................................. 259 Capital Improvement projects Fund ............................................. 261 Xv CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2014-16 Debt Service Fund Debt Service Fund ....................................... 269 Internal Services Funds Self Insurance Fund ............................................. 273 Vehicle Equipment Replacement Fund. ............................................. 275 Computer Equipment Replacement• Fund ............................................. 277 Building Facility & Maintenance Fund ....... I .............. . ............... . 279 Appropriations Limitation Resolution ............................................. 282 Appropriation Limit Worksheet .................................. 285 XV1 BUDGET PHILOSOPHY AND OPERNTING GUIDELINES The City of Diamond Bar's budget is designed to serve five major purposes: ® definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. ® prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. _ ® utilization as an operations guide for administrative staff in the management and control of fiscal resources. presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. ® illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities when preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to mare administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from fature uncertainties. XVIII The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated_^ -for the purpose of recording, specific programs or attaining certain objectives in accordance with special regulations, restrictions, `or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty five Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Community Development Community Services Public Works BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special. Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish -list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. XIX The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In May, a study session (or sessions if applicable) is held to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into -the budget document. Once the preliminary budget is finalized, it is then presented to the .City Council for. approval and adoption during one of the City Council meetings in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: ® If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. ® Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. • During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments, On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XX CITY OF DIAMOND BAR Fall -Time Benefitted Personnel Summary 2014/15 Fiscal Year Total: 9 8 Total: 3 3 Total: 14 14 Total: 5 5 Xxi NFORMAT ON SYSTEMS irisi i�+1thoiraed Filled Information Systems Director 1 1 Network Systems Administrator 1 Help Desk Support Technician 1 � Total: 3 3 Tota I : S is Total: 9 5 Total Full -Time Benefitted Positions: 51 49 Part_ -Time Benefitted Personnel Summary 2014/15 Fiscal Year Total: 3 3 Total Part -Time Benefitted Positions: 3 3 A. Recitals RESOLUTION NO. 2014- 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING, JULY 1, 2014 AND ENDING JUNE 30, 2015 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to. this City Council a draft. budget for the City's fiscal year 2014-2015, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered. to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2014-2015. Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year - 2014-15 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council .of the City of� Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget,. and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2014 and ending June 30, 2015 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City XXIV 7 !1 1 A - 1 '7 Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect.to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The Gity Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 20th day of May , 2014. Carol Hererra, Mayor s XXV I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing i Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 20th day of May , 2014, by the following vote: AYES: COUNCIL MEMBERS: Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: Chang ABSENT: ABSTAINED: COUNCIL MEMBERS: Lyons COUNCIL MEMBERS: None ATTEST: Tommye nbbins;, City Clerk of the City of Diamond Bar XXV 1 2014--17 N 1 REVENUE DESCRIPTION .All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund.- All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year, which were due in a prior year. Interest- and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax. As a result of the Bradley -Burns Local Sales and Use Tax law,1 % of the Sales & Use Tax is to be distributed to the City. As a part of the States Triple Flip provisions, this I% has been reduced to %% . The difference is paid to the City with an additional allocation of property tax which is referred to as Sales Tax Compensation Fund in the budget. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TVNerizon FIOS, Bus Benches, Street Sweeping and Waste Hauler. I Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriffs Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Encroachment Permit Fees These fees are levied to cover costs of inspections for work within the public right-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of plan checks, inspections, etc. which maybe necesswy in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events. 3 INTERGOVERNMENTAL REVENUE VLF — Property In -Dieu Tax The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the State. VLF has now been totally eliminated. To fill the gap'created by the cut the State instituted a property tax swap. These fiends are included in the budget as VLF Property Tax in Lieu revenue. AB2766 — Air Quality improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Gas Tax Section 2105 This Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This section provides monthly allocations of 1.315 cents per gallon of gasoline, l.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Highway Users Tax Act (HUTA) — This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Prop A - Transit Tax The City receives twenty-five percent of the 112% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L:A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1I2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority 9 (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R -- Local Return Funds Measure R is funded with 1l2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this taxis designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks and to employ at -risk youth. Projects utilizing the California Conservation Corps are funded through the at -risk youth element of this program. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821- Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Habitat Conservation Fund (HFC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to local agencies to protect threatened species, to address wildlife corridors, to create trails and to provide for nature interpretation programs which bring urban residents into park and wildlife areas. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds '. A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion, City's apportionment is based upon meeting performance criteria established by the Commission. 8 FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Moving Ahead For Progress In The 21St Century (MAP -21) The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Land & Water Conservation Fund (LWCF) LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. Q Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, Local Agency Investment Fund, and Federal Agency notes. 7 �CITY� FY14-15 BUDGET SUMMARY ALLFUNDS 9 1 I- -- ....... .. .. -1 u CITY OF DIAMOND BAR ESTIMATED RESOURCES 2014-2015 LAW ENFORCEMENT RESERVE FUND Transfer -In General Fund 384,361 444,686 464,486 - Interest Revenue - 2,500 2,500 5,000 384,361 447,186 466,986 5,000 GENERAL PLAN REVI510N FUND Transfer -In General Fund - - 500,000 - - - 500,000 MEASURE R FUND Measure R Revenue 585,876 591,053 585,000 611,120 Interest Revenue 4,010 6,500 6,500 5,500 589,886 597,553 591,500 616,620 GAS TAX FUND Gas Tax -2105 FY 2012.-13 FY 2013-14 FY 2013-14 FY 2014-15 , Gas Tax -2106 Actual Adjusted Projected Adopted ` GENERAL FUND 432,621 361,553 361,553 360,193 Property Taxes $4,047,704 $4,066,842 $4,110,345 $4,182,291 Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 State Subventions 4,692,563 4,871,214 4,894,101 4,955,848 From Other Agencies - 600,000 600,000 337,500 Fines & Forfeitures 522,142 535,900 555,000 557,000 Current Svc Charges 2,020,589 2,250,945 2,794,589 4,536,300 Use of Money & Prop 913,771 1,061,455 3,354,656 1,065,025 Cost Reimbursements 513,248 210,000 40,000 199,500 Transfer -in Other Funds 1,216,883 1,488,850 1,479,129 1,540,543 Fd Bal Reserves 762,603 2,024,600 1,398,180 2,125,002 20,809,649 23,403,051 25,528;712 25,759,805 COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 10,370 15,000 15,000 15,000 Fund Balance Reserve - - - - 8,400 10,370 15,000 15,000 15,000 LAW ENFORCEMENT RESERVE FUND Transfer -In General Fund 384,361 444,686 464,486 - Interest Revenue - 2,500 2,500 5,000 384,361 447,186 466,986 5,000 GENERAL PLAN REVI510N FUND Transfer -In General Fund - - 500,000 - - - 500,000 MEASURE R FUND Measure R Revenue 585,876 591,053 585,000 611,120 Interest Revenue 4,010 6,500 6,500 5,500 589,886 597,553 591,500 616,620 GAS TAX FUND Gas Tax -2105 264,013 294,213 294,213 293,143 Gas Tax -2106 188,117 233,781 233,781 232,933 Gas Tax - 2107 432,621 361,553 361,553 360,193 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 HUTA - Prop 42 Replcmnt 479,381 822,333 822,333 637,876 Interest Revenue 2,583 3,000 3,000 3,000 Fund Balance Reserve Used 54,654 892,265 - 715,842 1,428,869 2,614,645 1,722,380 2,250,487 PROP A TRANSIT TAX FUND Transportation Tax 942,893 950,088 950,088 982,329 Transit Subsidy Prgrm Rev 1,039,633 1,200,000 1,100,000 1,200,000 Interest Revenue 3,954 6,500 6,500 8,200 Fund Balance Reserve Used - 9,936 377,317 274,311 1,986,480 2,166,524 2,433,905 2,464,840 PROP C TRANSIT TAX FUND Transportation Tax 782,901 788,073 788,073 814,816 Interest Revenue 11,296 10,000 10,000 8,400 Fund Balance Reserve Used 349,463 1,045,781 261,742 991,708 1,143,660 1,843, 854 1,059,815 1,814,924 Moving Ahead for Progress in the 21st Century (MAP -21) Fund Federal - STPL Revenue 492,626 699,220 - 333,964 SAFETEA-LU Revenue 219,810 900,190 110,463 1,459,513 SAFETEA-LU Demo Revenue - - - 699,220 Interest Revenue 363 - - - Fund Balance Reserve Used - - - - 712,799 1,599,410 110,463 2,492,697 13 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2014-20'15 ; FY 20'12-13 FY 2013-14:.FY2p43-14: FY 2014-1 5 :;: Actual;, Ad`usted Prb'ected Adopted.. INTEGRATED WASTE MGT FUND AB939 Admin Fees 509,035 475,000 475,000 490,000 Used Motor Oil Block Grant 17,546 5,000 - - Beverage Ctnr Recycling Grt - 15,000 15,206 - Interest Revenue 6,240 6,000 5,000 7,500 Fund Balance Reserve Used - 49,259 25,705 63,735 - 532,821 550,259 520,911 561,235 TRAFFIC MITIGATION FUND 35,414 35,414 52,722 Interest Revenue County STPL Revenue 92,550 - - - Traffic Mitigation - Eng - - - 154,730 Investment Earnings 3,408 3,500 3,500 2,000 Transfer In - - 500,000 - Fund Balance Reserve Used - 364,643 - 163,018 95,958 368,143 503,500 319,748 SEWER MITIGATION FUND Sewer Fees - - - 32,400 Interest Revenue - - - - Fund Balance Reserve Used - - - 32,400 AIR QUALITY IMP FUND Pollution Reduc Fees 67,336 65,000 65,000 65,000 Interest Revenue 1,123 750 750 750 Fund Balance Reserve Used - 40,100 40,100 98,100 Interest Revenue 68,459 105,850 105,850 163,850 SB 821- BICYCLE & PED PATHS FUND Fund Balance Reserve Used - - 33,479 - SB 821 -Revenue 64,462 35,414 35,414 52,722 Interest Revenue (30) - 189 250 64,462 35,414 69,082 52,972 MTA 0RANT5 FUND MTA Grant Revenue - - 450,000 Investment Earnings - - - Fund Balance Reserve Used - - - - - - - 450,000 WASTE HAULER FUND Solid Waste Impact Fees - 120,844 120,844 122,173 Interest Revenue - - 500 Fund Balance Reserve Used - - - 95,844 - 120,844 120,844 218,517 QUIMBY FEES FUND Quimby Fees 26,138 - - - Interest Revenue 224 - - - Transfers In - General Fund - - - - Fund Balance Reserve Used 38,462 - - - 64,824 - - - PROP A - SAFE NEIGHBORHOOD PARKS FUND Fund Balance Reserve Used - - - 162,027 PropA - Safe Nghbrhd Pks 319,127 415,340 420,340 147,320 Interest Revenue 181 - - - 319,308 415,340 420,340 309,347 14 CITY OF DIAMOND DAR ESTIMATED RESOURCES 2014-2015 FY 20.1.2-13 FY 2013-14 FY20-13-14 FY 2014-15 Actual Adjusted Projected Adopted PARK & FACILITY DEVELOPMENT FUND Fund Balance Reserve Used - - - Transfer In - General Fund - - - 384,615 Transfer In - Traffic Mit Fund - 75,000 75,000 - Interest Revenue 3,255 - 1,000 - 3,255 75,000 76,000 384,615 CDBG FUND CDBG Revenue -Carry Over - 2 2 130,364 CDBG Revenue 300,853 408,190 340,489 205,934 Fund Balance Reserve Used 300,853 408,192 340,491 336,298 CITIZENS OPTION FOR PUBLIC SAFETY FUND 282,719 334,664 332,547 Public Safety Grant -State 100,000 100,000 100,000 100,000 Interest Revenue 718 500 500 1,000 Fund Balance Reserve Used - 17,322 - 19,962 116,237 100,718 117,822 100,500 120,962 NARCOTICS ASSET FORFEITURE FUND 258,743 280,464 Interest Revenue 1,063 500 500 - Fund Balance Reserve Used 96,109 66,254 66,254 - 122,511 97,172 66,754 66,754 - CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Transfer -In Gen Fd 22,723 Interest Revenue 289 200 200 200 Fund Balance Reserve Used 4,853 9,800 800 9,800 - 5,142 10,000 1,000 10,000 PEG IFF -ES FUND 155,167 223,048 USED OIL GRANT FUND PEG Fees - - - 100,000 Interest Revenue - - - 1,000 Fund Balance Reserve - - - - - 16,021 - 101,000 LANDSCAPE DIST # 38 Prop Tx -Sp Assessment 265,007 268,245 268,245 268,245 Transfer in - General Fd 17,712 66,419 64,302 99,237 Fund Balance Reserve Used - - - - 282,719 334,664 332,547 367,482 LANDSCAPE DIST ##39 Prop Tx -Sp Assessment 163,091 162,630 162,630 163,000 Transfer -In - General Fd 95,652 117,834 110,984 116,237 Fund Balance Reserve used - - - - 258,743 280,464 273,614 279,237 LANDSCAPE DIST #41 Prop Tx -Sp Assessment 122,511 122,511 122,511 122,511 Interest Revenue 30 - - - Transfer -In Gen Fd 22,723 26,935 27,656 83,537 Transfer -In - Prop ASP 20,000 5,000 5,000 17,000 Fund Balance Reserve Used - - - - 165,264 154,446 155,167 223,048 USED OIL GRANT FUND Fund Balance Reserve Used - - - - Interest Revenue - - - Used Oil Grant - - 16,021 - 16,021 15 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2014-2015 FY 2012-13 FY 2013-14 FY:2013 f* I. FY:2014-15 Actuai Ad'usted Pro'ected . Adopted.: BEVERAGE RECYCLING GRANT FUND Fund Balance Reserve Used - - - Transfer In - Waste Mgmt 20,000 Interest Revenue - - - 200 Beverage Container Grant - - 14,744 - 34,944 CAPITAL IMP. PROJECT FUND Intergovt Revenue 15,771 Grant Revenues 71,228 Developer Fees - - - 37,495 - 27,750 309,922 205,648 Trans -In Other Funds 3,781,358 6,502,095 2,672,908 6,095,446 Fund Balance Reserve (37,060) (332,407) (332,407) (6,516) 3,831,297 6,197,438 2,687,918 6,294,578 DEBT SERVICE FUND Investment Income 4 - 10 - Transfer In - General Fund 837,288 843,906 843,693 848,406 Fund Balance Reserve Used - - 3 - 837,292 843,906 843,706 848,406 SELF INSURANCE FUND Trans -In General Fund 404,309 169,791 169,791 386,900 Interest Revenue 5,950 5,000 5,000 5,000 Misc Revenue - - (8,925) - Fund Balance Reserve Used 88,596 244,227 164,976 - 498,857 419,018 330,842 391,900 VEHICLE EQUIPMENT REPLACEMENT FUND FUND Transfer -In Other Funds - - 200,000 - Interest Revenue 1,576 1,000 1,500 1,000 Restricted Fund Bal Used - - - - Unrestricted Fund Bal Used - 160,400 - 79,000 7,000 1,576 161,400 201,500 80,000 EQUIPMENT REPLACEMENT FUND Transfer -In General Fund 90,000 370,800 529,050 166,000 Interest Revenue 418 - 500 500 Restricted Fund Bal Used 29,000 53,073 29,000 29,P00 Unrestricted Fund Bal Used - 90,000 - 20,500 119,418 513,873 558,550 216,000 BUILDING FACILITY & MAINTENANCE FUND Solar Incentive Revenue 8,985 10,000 8,500 10,000 Restricted Fund Bal 11 - 100 100 Transfer In - General Fund - 100,000 - Unrestricted Fund Bal Used - - - 7,000 8,996 10,000 108,600 17,100 TOTAL RESOURCES 34,723,194 43,876,049 40,246,476 47,249,032 Less InterFund Transfers (6,880,656) (10,126,316) (7,656,999) (9,772,921) NET CITY RESOURCES $27,842,538 $33,749,733 $32,589,478 $37,476,110 16 ZM H,0- Mot WUI"",�"R 17 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND FY 2012-13. FY.2013-14 FY 2013-14 FY...2014-15 Actual Adjusted Projected A dopted INTERNAL SERVICE FUNDS Self Insurance Fund 498,857 419,018 330,842 391,900 Vehicle Replacement Fund 6,153 86,900 88,200 47,500 Equipment Replacement Fund 122,509 489,800 469,800 245,000 Building Facility & Maintenance Fund - - - - TOTAL INTERNAL SERVICE FUND 627,519 995,718 888,842 684,400 TOTAL CITY EXPENDITURES $31,414,772 $44,845,222 $35,628,496 $50,326,904 Less Interfund Transfers (10,126,316) (10,126,316) (7,656,999) (9,772,921) NET CITY EXPENDITURES $21,288,456 $34,718,906 $27,971,497 $40,553,982 20 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND GENERALFUND Legislative Admin & Support Public Safety Community Development Community Services Public Works Transfer -Out Other Funds SPECIAL FUNDS Community Organization Support Fd Law Enforcement Reserve Fund General Plan Revision Fund SPECIAL REVENUE FUNDS Measure R Fund Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund MAP -21 Fund Integrated Waste Management Fund Traffic Mitigation Fund Sewer Mitigation Fund Air Quality Imp Fund SB 821 Fund MTA Grants Fund Waste Hauler Fund Quimby Fees Fund Prop A - Safe Neighborhood Parks Fd Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd PEG Fees Fund Landscape District # 38 Landscape District #>~ 39 Landscape District # 41 Used Oil Grant Fund Beverage Recycling Grant Fund TOTAL SPECIAL REVENUE FUNDS FY 201`2-13 FY 2013-14 FY 2013.14 FY 2014-15 Actual Ad'us#ed Pro ected Ado ted 1,287,681 1,578,737 1,318,471 1,404,853 3,338,840 3,724,919 3,445,484 3,701,484 5,679,085 6,194,543 5,685,960 6,341,630 1,340,601 1,595,080 1,561,762 1,605,715 4,056,125 4,811,166 4,742,745 4,576,061 2,372,322 3,118,589 3,112,109 3,028,366 2,020,698 2,278,860 3,637,463 3,776,068 20,095,352 23,301,894 23,503,994 24,434,177 10,370 16,000 15,000 15,000 - - - 200,000 10,370 15,000 15,000 215,000 147,666 1,401,770 554,221 1,459,391 1,428,869 2,614,645 1,675,789 2,250,487 1,553,095 2,166,524 2,433,905 2,464,840 1,143, 660 1,843,854 1,059, 815 1,814,924 712,436 1,599,410 110,463 2,492,698 415,510 550,259 520,911 561,235 92,550 368,143 235,000 319,748 67,739 105,850 105,850 163,850 45,380 32,000 32,000 125,968 - - - 450,000 - 120,844 25,000 218,017 64,824 - - - 128,063 420,340 258,313 309,347 163,663 72,754 8,519 114,235 300,851 408,192 210,127 354,563 88,758 117,822 93,800 120,962 97,172 66,754 66,754 - 5,142 10,000 1,000 10,000 - - - 85,000 298,498 318,885 316,768 367,237 263,092 266,651 259,801 279,237 163,193 205,411 181,690 223,537 - - - 16,021 7,180,161 12,690,107 8,149,726 14,201,296 CAPITAL PROJECTS Capital Improvement Projects Fund 2,664,079 6,998,596 2,227,228 9,943,624 TOTAL CAPITAL PROJECTS FUND 2,664,079 6,998,596 2,227,228 9,943,624 DEBT SERVICE Debt Service Fund TOTAL DEBT SERVICE FUND 837,291 843,906 843,706 848,406 837,291 843,906 843,706 848,406 I 21 City of Diamond Bar Fiscal Year 2014-2015 Budget Resources Uses FB Reserves Total FB Reserves Fund # Fund Title @ 06130!94 Revenues Transfers In Resources Expenditures Transfers Out @ 06/30/15 001 General Fund 17,778,894 22,094,259 1,540,543 41,413,696 20,658,109 3,776,068 16,979,519 011 Com Organization Support Fund - - 15,000 15,000 15,000 - 012 Law Enforcement Reserve Fund 851,347 - - 851,347 - 200,000 651,347 110 Measure R Fund 894,564 616,620 - 1,511,184 1,459,391 51,793 111 Gas Tax Fund 715,842 1,534,645 - 2,250,487 2,250,487 - 112 Prop A - Transit Fund 287,098 2,190,529 2,477,627 2,464,840 - 12,788 113 Prop C - Transit Fund 1,044,286 823,216 1,867,502 790,934 1,023,990 52,578 114 MAP -21 Fund 363 2,492,697 2,493,060 2,492,698 362 115 Integrated Waste Mgt Fund 989,145 497,500 1,486,645 461,537 99,698 925,410 116 Traffic Mitigation Fund 735,415 156,730 892,145 131,018 188,730 572,397 117 Sewer Mitigation Fund - 32,400 32,400 - 32,400 118 Air Quality Improvement Fd 125,487 65,750 191,237 74,850 89,000 27,387 119 SB821 Trails (TDA) - 35,414 35,414 - 35,414 120 MTA Grants Fund - 450,000 450,000 450,000 - 121 Waste Hauler Fund 95,844 122,673 218,517 218,017 500 W 122 Parte Fees (Quimby) Fd - - - - - 123 Prop A - Safe Neighborhood Pks Fd 162,027 147,320 309,347 309,347 - 124 Park & Facility Development Fd 66,983 1,000 384,615 452,598 114,235 338,363 125 Community Dev Block Grant Fd 130,364 205,934 336,298 130,268 224,295 (18,265) 126 Citizens Option for Public Sfty Fd 100,833 101,000 201,833 11,500 109,462 80,871 127 Narcotics Asset Forfeiture Fund - - - - - - 128 CA Law Enforcement Eq Fund. 35,317 200 35,517 10,000 25,517 135 PEG Fees Fund 20,397 101,000 121,397 85,000 - 36,397 138 Landscape Maint Dist - 38 - 268,000 99,237 367,237 367,237 - 139 Landscape Maint Dist -39 - 163,000 116,237 279,237 279,237 141 Landscape Maint Dist -41 - 123,000 100,537 223,537 223,537 - 160 Used Oil Grant - 16,021 - 16,021 16,021 - 161 Beverage Recycling Grant 14,944 20,000 34,944 14,744 20,200 250 Capital Improvement Project Fd 2,730 300,110 9,643,514 9,946,354 9,943,624 2,730 370 Debt Service Fund - - 848,406 648,406 848,406 - 510 Self Insurance Fund 1,000,000 5,000 386,900 1,391,900 391,900 1,000,000 520 Vehicle Replacement Fund 346,586 1,000 - 347,586 47,500 300,086 530 Equipment Repl Fd 476,239 500 166,000 642,739 245,000 397,739 540 Building Facility & Maint Fund 117,596 10,100 127,696 - 127,696 Grand Totals 25,977,357 32,570,562 13,320,989 71,868,909 37,210,261 13,005,418 21,653,230 i 25 Uses of Fund Balance Reserves, FY 2012-13 FY 2013-14 FY 2013.14 FY 2014.15 General Plan Actual Adjusted Projected Adopted ESTIMATED RESOURCES 128,459 368,821 218,372 315,242 PropertyTaxes $4,047,704 $4,066,842 $4,110,345 $4,182,291 Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 State Subventions 4,692,563 4,871,214 4,894,101 4,955,848 From Other Agencies - 600,000 600,000 337,500 Fines and Forfeitures 522,142 535,900 555,000 557,000 CurrehtServices Charges 2,020,589 2,250,945 2,794,589 4,536,300 Use of Money & Property 913,771 1,061,455 3,354,656 1,065,025 Cost Reimbursements 513,248 210,000 40,000 199,500 Transfers -In Other Funds 1,216,883 1,488,850 1,479,129 1,540,543 Fd Balance Reserves 762,603 2,024,600 1,39B,180 2,125,002 Total Estimated Resources $20,809,649 $23,403,051 $25,528,712 $25,759,805 APPROPRIATIONS 23,000 13,003 City Council $146,502 $166,609 $144,916 $156,283 City Attorney 243,296 295,000 235,000 265,000 City Manager/City Clerk 897,883 1,117,128 938,555 953,569 Finance 415,452 497,253 470,523 576,926 Human Resources 226,252 281,121 255,609 288,292 Information Systems 1,064,686 979,597 968,110 883,439 General Government 340,171 361,998 347,906 344,850 Civic Center 639,824 554,813 511,843 883,028 Public Information 523,995 681,315 653,121 609,707 Economic Development 128,459 388,822 218,372 315,242 Law Enforcement 5,479,623 5,985,235 5,486,100 6,124,240 Volunteer Patrol 3,301 6,500 5,179 5,000 Fire 7,500 7,359 15,000 Animal Control 128,587 134,667 134,667 140,000 Emergency Preparedness 67,574 60,640 52,655 57,390 Community Dev./Planning 571,369 729,348 603,267 595,143 Building & Safety 478,577 553,900 576,147 707,657 Neighborhood Improvement 290,655 311,832 302,348 302,916 Community Services Admin 408,139 410,069 391,831 421,176 Diamond Bar Center- Oper, 965,329 1,407,328 1,397,183 1,114,9B2 Park Operations 998,035 1,151,007 1,157,620 11096,523 Recreation 1,684,622 1,542,762 1,796,111 1,943, 381 Public Works - Admin 583,727 763,770 757,616 804,673 Engineering 265,320 481,622 486,473 406,786 Road Maintenance 1,146,374 1,509,622 1,505,318 1,586,151 Landscape Maintenance 376,901 363,375 362,700 230,757 Transfer-Ouf Other Funds 2,020,698 2,278,860 3,637,463 3,776,068 TotalAppropriations 20,095,352 23,301,894 23,503,994 24,434,177 Excess Resources over Appropriations $714,298 $101,157 $2,024,718 $1,325,628 Fund Balance Reserves @ Beg of Year 17,200;661 17,152,356 ,17,152,356 17,778,894 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (762,603) (2,024,600) (1,398,180) (2,125,002) Estimated Fd Bal Reserves @ 06130 17,152,356 15,228,913 17,77B,894 16,979,519 Uses of Fund Balance Reserves, General Plan 83,135 165,039 154,000 25,000 Economic Development 128,459 368,821 218,372 315,242 Watershed Management 20,000 20,000 Transfer out - CIP 158,115 112,501 1,133,739 Transfer out -LLADS 136,067 211,188 202,942 299,011 Transfer out - PEG Fees 20,397 Emergency Generator 127,520 DBC Technology Upgrades 76,781 120,672 114,443 DBC Office Upgrades 72,506 334,209 231,250 Emergency Generator Housing 65,000 27,280 80,000 Document Scanning System 100,000 10,000 95,000 Residential Slurry Seal : Area 1B 119,055 17,189 Mobile Command Past 45,000 31,400 Dog Park Improvements 23,000 13,003 Parkway Curb Removal 156,613 - 156,613, PC Replacement CH & DBC 140,800 140,800 Park Slurry Seal Project 105,000 105,000 Design - Heritage Park Com Ctr Imp 50,000 - 762,603 2,024,600 1,398,180 2,125,002 27 Cost Reimbursement 199,500 0.8% Use of Money & Pro 1,065,025 4.1% E Current Services Charges 4,536,300. 17.6% Fines and Fort 557,001 2.2% GENERAL.FUND RESOURCES FY 2014-2015 Fd Balance Reserves Transfers -In Other Funds 2,125,002 s 1,540,543 8.2% Property Taxes 4.182.291 1.3% JLu y 4,955,848 v„J 19.2% Total Resources - $25,759,505 Other Taxes 6,260,796 24.3% GENERAL , D APPROPRIATIONS FY 2014-15 Total Appropriations - $24,434,177 [ION. u go k" CYIP►4►Ti /sem 31 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2014-15 Current Service Charges,, Building Fees: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Building Permits 266,981 Actual Adjusted Projected Adopted Property Taxes 34,086 38,599 40,561 34,358 30010 Current Secured 3,751,549 3,781,844 3,800,000 3,866,500. 30020 Current Unsecured 162,374 168,345 168,345 171,291 30050 Supplemental Roll 110,041 92,153 125,000 127,500 30100 Prior Year Property Tax (8,037) (7,500) (15,000) (15,000) 30200 Misc. Property Taxes 1,954 2,000 2,000 2,000 30250 Interest Penalties & Delinquencies 29,823 30,000 30,000 30,000 34350 Total Property Taxes 4,047,704 4,066,842 4,110,345 4,182,291 Other Taxes Building Standards Adm Fee 1,179 1,465 1,539 1,304 31010 Sales Tax 2,638,096 2,719,959 2,719,959 2,751,971 31011 Sales Tax Compensation Fund 900,182 908,041 908,041 920,825 31200 Transient Occupancy Tax 782,952 782,590 800,000 800,000 31210 Franchise Tax 1,465,666 1,442,655 1,402,095 1,438,000 31215 PEG Fees 16,985 65,000 97,617 - 31250 Property Transfer Tax 316,265 375,000 375,000 350,000 34560 Total Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 Subventions - State: 2,594 3,000 3,000 3,000 31340 Homeowners Exemption 32,569 35,000 32,000 35,000 31700 Motor Vehicle in Lieu (VLF) - - 25,887 - 31701 VLF - Property Tax in Lieu 4,659,994 4,836,214 4,836,214 4,920,848 34620 Total Subventions -State 4,692,563 4,871,214 4,894,101 4,955,848 From Other Agencies Engr - Encroachment Fees 75854 7Q000 75,000 31900 Intergovt Revenue - Other Cities - 600,000 600,000 337,500 Total From Other Agencies - 600,000 600,000 337,500 Fines & Forfeitures 32150 Vehicle Code Fines 308,333 300,000 305,000 305,000 32200 General Fines 23,367 20,400 22,000 25,000 32210 Municipal Code Fines - 1,000 1,000 5,000 32230 Parking Fines 165,324 200,000 200,000 200,000 32250 Vehicle Impound Fees 25,118 12,000 12,000 12,000 32270 False Alarm Fees - 2,500 15,000 10,000 Total Fines & Forfeitures 522,142 535,900 555,000 557,000 Current Service Charges,, Building Fees: 34110 Building Permits 266,981 322,519 625,697 573,863 34120 Plumbing Permits 34,086 38,599 40,561 34,358 34130 Electrical Permits 33,502 41,330 43,431 36,789 34140 Mechanical Permits 21,529 271354 28,745 24,348 34200 Permit Issuance Fee 58,967 71,927 75,583. 64,024 34250 Inspection Fees 9,627 12,088 12,702 10,760 34300 Plan Check Fees 22Q178 295,064 332,460 444,366 34310 Plan Retontion Fee 15,532 17,089 18,431 15,211 34350 SMIP Fees 2,483 4,210 4,424 3,747 34355 Building Standards Adm Fee 1,179 1,465 1,539 1,304 34415 Waste Reduction Fees - 500 500 500 Sub -Total 664,064 832,145 1,184,074 1,209,270 Planning Fees: 34430 Current Planning Fees 100,474 110,000 300,000 200,000 34552 Willow Heights Developer Fees - - - 1,500,000 34554 Willow Heights Park Impr Fees - - 384,615 34560 Business License Fees 19,882 18,000 22,000 22,000 34561 Business License Late Fees 2,594 3,000 3,000 3,000 Sub -Total 122,950 131,000 325,000 2,109,615 Engineering Fees: 34610 Engr - Plan Check Fees 88,875 125,000 140,000 30,000 34620 Engr -Address Change Fee 4,520 5,000 5,000 5,000 34630 Engr - Encroachment Fees 75854 7Q000 75,000 75,000 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2014-15 Recreation Fees: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 34720 Actual Adjusted Projected Adopted 34640 Engr - Inspections Fees 7,374 75,000 85,000 60,000 34650 SoilslTraffc/Mise Engring Fees 18,090 30,000 30,000 25,000 34662 Waste Hauler Fees 207,057 89,319 89,319 90,302 34665 Industrial Waste Fees 23,707 30,000 30,000 30,000 Sub -Total 425,474 424,319 454,319 315,302 Recreation Fees: 36100 Investment Earnings 36110 Unrealized Gain/(Loss) on Invests 34720 Community Activities 73592 74,495 50,000 88,475 34730 Senior Activities 54,638 52,000 52,000 66,441 34740 Athletics 85,410 97,790 90,000 104,399 34760 Fee Programs 230,815 237,196 237,196 262,798 34780 Contract Classes 265,336 275,000 275,000 275,000 34800 Special Event Fees 98,510 127,000 127,000 105,000 - Sub -Total 808,101 863,481 831,196 902,113 Total Current Service Charges Use of Money and Property: 36100 Investment Earnings 36110 Unrealized Gain/(Loss) on Invests 36120 GainfLoss On Sale of Investments 36600 Returned Check Charges 36610 Rents & Concessions 36615 DB Center Rental 36618 Facility Security 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental 36630 Sale of Fixed Assets 36635 Proceeds from Sale 36650 Sale of Printed Material 36660 Donations 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 36900 Miscellaneous Revenue 20,000 Total Use of Money and Property Cost Reimbursements 36950 Cost Reimbursements Total Cost Reimbursements 2,020,589 2,250,945 2,794,589 4,536,300 120,103 135,000 135,000 127,000 (126,190) - - 39116 - 2,200 7,200 39126 (2,252) 500 50 225 205,329 226,255 206,000 226,300 613,485 622,000 635,000 635,000 24,596 25,000 25,000 25,000 20,920 20,000. 20,000 20,000 17,066 20,000 20,000 20,000 - 1,000 - 500 9,200 - 2,282,406 - 2,098 2,500 3,000 2,500 4,000 1,000 750 500 5,115 3,000 13,000 5,000 74 500 250 500 20,227 2,500 7,000 2,500 913,771 1,061,455 3,354,656 1,065,025 513,248 210,000 40,000 199,500 513,248 210,000 40,000 199,500 Transfers In -Other Funds: 39012 Transfer In - Law Enforcement Funt 39111 Transfer In - Gas Tax Fund 39115 Transfer In - Int. Waste Mgt. Fd 39116 Transfer In - Traffic Mitigation Fund 39123 Transfer In - Safe Parks Fd 39126 Transfer In - COPS Fund 39127 Transfer In - Narc Asset Forfeiture 39141 Transfer In - LLAD 41 115,340 Total Transfers In -Other Funds Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL. _ - - 200,000 867,183 979,032 979,032 1,041,063 62,001 60,681 60,681 59,698 - 150,000 150,000 - 108,063 115,340 115,340 130,320 82,463 107,322 107,322 109,462 97,173 66,754 66,.754 - - 9,721 - - 1,216,883 1,488, 850 1,479,129 1,540,543 762,603 2,024,600 1,398,180 2,125,002 20,809,649 23,403,051 25,528,712 25,759,805 34 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 TOTAL BUDGET $25,759,805 PROPERTY TAXES 4,182,291 Current Secured (30010) Amount Budgeted: 3,866,500 1.75% base year inflation factor 3;$66,500 Current Unsecured (30020) Amount Budgeted: 171,291 1.75% base year inflation factor 171,291 Supplemental Roil (30050) Amount Budgeted: 127,500 Historical - Based on home sales & home improvements 127,500 Prior Year Property Tax (30100) Amount Budgeted: _ (-15,000) Historical - Based on re -assessments and overcharges (15,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 30,000 Historical 30,000 OTHER TAXES JI.6,260,796 Sales Tax (31010) Amount Budgeted: 2,751,971 Based on HdL FY 2014 projection 2,761,971 Sales Tax Compensation Fund (31011) Amount Budgeted: 920,825 Based on hldL FY 2014 projection 920,825 Transient Occupancy Tax (31200) Amount Budgeted: 800,000 Based on 2013114 estimated 800,000 Franchise Tax (31210) Amount Budgeted: 1,438,000 Southern CA Edison 416,000 The Gas Company 130,000 Time Warner 360,000 Verizon FIGS 165,000 Clear Channel 27,000 Solid Waste -based on 5% of gross receipts 340,000 Property Transfer Tax (31250) Amount Budgeted: 350,000 Based on property sales 350,000 R SUBVENTIONS - STATE 4,965,848 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: This revenue has been eliminated by the State VLF Property Tx in Lieu (31701) Amount Budgeted: 4,920,848 Based on current yr + 1.75% growth 4,920,848 wi CITY OF DIAMOND BAR GENERAL. FUND REVENUE BUDGET DISCUSSION FY14-15 Page 2 FROM OTHER AGENCIES 337,500 Intergov`t Revenue - Other Cities (31900). Amount Budgeted: 337,500 Sale of Prop A Funds 337,500 FINES & FORFEITURES 557,000 Traffic Fines (32150) Amount Budgeted: 305,000 Based on current yr 305,000 General Fines (32200) Amount Budgeted: 25,000 Based on current year 25,000 Municipal Code Fines (32210) Amount Budgeted: 5,000 Data Ticket collecting fines (new this year) .5,000 Parking Pines (32230) - Amoant Budgeted. - 200,000 Based on current yr 200,000 Vehicle Impound Foes (32250) Amount Budgeted: 12,000 Based on current yr 12,000 False Alarm Fees (32270) Amount Budgeted: 10,000 Newly Implemented Program 10,000 CURRENT SERVICE CHARGES: 4,536,300 BUILDING FEES: Building Permits (34110) Amount Budgeted: 573;863 Building Permit Fees 573,863 Plumbing Permits (34120) Amount Budgeted: 34,358 Plumbing Permit Fees 34,358 Electrical Permits (34130) Amount Budgeted: 36,789 Electrical Permit Fees 36,789 Mechanical Permits (34140) Amount Budgeted: 24,348 Mechanical Permit Fees 24,348 Permit Issuance Fee (34200) Amount Budgeted: 64,024 Permit Issuance Fee 64,024 Inspection Fees (34250) Amount Budgeted: 10,760 Inspection Fees 10,760 Plan Check Fees (34300) Amount Budgeted: 444,366 Plan Check Fees 444,366 Plan Retention Fee (34310) Amount Budgeted: 15,211 Plan Retention Fee 15,211 P Fees (34350) Amount Budgeted: 3,747 Primarily remitted to State 3,747 Building Standards Adm Fee (34355) Amount Budgeted: 1,304 Primarily remitted to State 1,304 `iir Waste Reduction Fee (34355) Waste Reduction Fees CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Amount Budgeted: 500 500 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 200,000 Planning Fees 200,000 Willow Heights Developer Fees (34552) Amount Budgeted: Community Activities (34720) 1,500,000 100 Units during FY 14115 Amount Budgeted: 1,500,000 5,000 Address Change Fee - 5,000 29,700 Willow Heights Park Impr Fees (34554) Amount Budgeted: Winter Snowfest 384,615 100 Units during FY 14115 4,375 384,615 2,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 Business License Fees (34560) - - Amount Budgeted: - 60,000 22,000 - Business License Fees Amount Budgeted: 22,000 25,000 Soilsffraffic/Misc Engineering Fees 25,Q00 Business License Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 ENGINEERING FEES: - Engr - Plan Check Fees (34610) Amount Budgeted: 30,000 Engineering Plan Check Fees 30,000 RECREATION FEES - - Community Activities (34720) Amount Budgeted: Engr - Address Change Fee (34620) Amount Budgeted: Haunted House/Fall Festival 5,000 Address Change Fee - 5,000 29,700 Engr - Encroachment Fees (34630) Amount Budgeted: Winter Snowfest 75,000 Encroachment Fees 4,375 75,000 2,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 Inspection Fees 60,000 Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 25,000 Soilsffraffic/Misc Engineering Fees 25,Q00 Waste Hauler Fees (34662) Amount Budgeted: 90,302 Street Sweeping Fees 90,302 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30,0p0 RECREATION FEES - - Community Activities (34720) Amount Budgeted: City Birthday Party 18,100 Haunted House/Fall Festival 2,875 Concert Share - Adult Excursions 29,700 D B4Youth 9,125 Winter Snowfest 7,300 Candy Cane Craft Fair 4,375 Concerts in the Park 2,000 Bridal Show 15,000 37 88,475 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION . FYI 4-16 Page 4 Senior Activities (34730) Amount Budgeted: 66,441 Senior Excursions 42,066 Senior Activities 24,375 Athletics (34740) Amount Budgeted: 104,399 Youth Baseball 17,964 Youth Indoor Soccer - Mt Calvary. 11,976 Youth Basketball 34,539 Adult Volleyball 3,200 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 262,798 Day Camp 153,500 n Tiny Tots - 109,298 - Contract Classes (34780) Amount Budgeted: 275,000 Contract Classes 275,000 Special Event Fees Amount Budgeted:. 105,000 Calvary Chapel - Sheriff 105,000 USE OF MONEY AND PROPERTY 1,264, 525 Interest Earnings (36100) Amount Budgeted: 127,000' " 127,000 Returned Check Charges (36600) Amount Budgeted: 225 Based on 15 returned checks/year 225 Rents & Concessions (36610) Amount Budgeted: 226,300 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 44,000 Cell Site Contract -- Eastgate Road Access 10,000 Celt Site Contracts (2) -- Pantera Park 52,500 Cell Site Contracts (3) -- DBC 108,300 Cell Site Contract - Next G./Crown Castle Micro Sites 5,500 Diamond Bar Center Rental (36615) Amount Budgeted: ' 635,000 Diamond Bar Center Rental 635,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36625) Amount Budgeted: Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment 500 38 CITY OF DIAMOND DAR GENERA. FUND REVENUE BUDGET DISCUSSION FY14-15 Page 5 Sale of Printed Material (36650) Amount Budgeted: 2,500 Misc pians & specs, etc. 186,000 2,500 Miscellaneous 14,500 TRANSFERS IN - OTHER FUNDS Donations (36660) Amount Budgeted: 1,540,543 500 Donations 500 Use prior year's savings toward increase in public safety budget 200,000 Property Damage - Pub Wks (36800) Amount Budgeted: Transfer In - Gas Tax Fund (39111) 5,000 Property Damage 1,041,063 5,000 70,000 Road Maintenance (001-5554-XXXX) less Property Damage - Parks (36 810) Amount Budgeted: street sweeping & storm drainage limited to 500 Property Damage 500 971,063 Miscellaneous Revenue (36900) Amount Budgeted: Transfer In - Int. Waste Mgt Fd (39115) 2,500 - 'Miscellaneous Revenue - . - - 12,500 Street Sweeping (001-5554-45501) Cost Reimbursements (36950) Amount Budgeted: 199,500 Recoverable legal fees from code enforcement cases 186,000 Miscellaneous 14,500 TRANSFERS IN - OTHER FUNDS 1,540,543 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 200;000 Use prior year's savings toward increase in public safety budget 200,000 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 1,041,063 Utilities (001-5510-42126) 70,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 971,063 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted, 59,698 Street Sweeping (001-5554-45501) 44,698 Storm Drainage (001-5554-45512) 15;000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: - Transfer In - Traffic Imp Fund - Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 109,462 Law Enforcement Technician Position 84,462 DB Fingerprinting Program 25,000 Fund Balance Reserves Amount Budgeted: 2,125,002 2,125,002 Economic Development Exp 315,242 Transfer Out - PEG Fees 20,397 Transfer -Out - LLADS 299,011 Transfer -Out- CIP (Parks Projects) 43,370 Transfer -Out - C I P (Streets Projects) 1,090,369 Emergency Generator Housing 80,000 Parkway Curb Removal 156,613 Document Scanning 95,000 General Plan 25,000 39 MINI'll ILI% 41 a M W Q � zQ ©. Ll! CV M LU N Q 0 Z flu R 0 uj t1 0- 0 0 LL v Z M LL a Z Lil 0 a a a v o o a q r g o 0 o q 1.-0 1.-0 1.-0 0 -.-6 -.-0 1.-* 1.-0 1.-0 -.-0 -.-0 0 1• r- "T (D 90 N T O O (3) (D N M I`M LO "It O d• N 0 O U) 0 (D 0 IT O 3 r O d M r (D ' 00 Ln N O O O LD .N V NI" O N (� L() d' O N (q d' O 0 3 ON s m-NNr-E1)0000LO Nrr <7 c1 ISM 000 N T O r 700(0Nm Owf-N00000w 01�00NMrM(DTf� f� o 0 0 0 N 0 0 mNOItd`0000(O N'Lf) T I-wN wt -w L1)Ef7 f- O V 0 M M N t w0l_NN000Ce) O r(D0)r MLO oo INTI` r O 6Lf](7(1 06Md'P']OLnd7L6LnOI-�(6 LdI C4 d'oLM) r CD (D0qZr 0' n 00 (D I- 00 OD It 00 O r N r %r Lf) 1` 0 0 O N r O) IT O O CO M M O �NMMNCDMo W O LO 0"r 00 0NrU)NIT t g (Q M N H3 w w 0 O 0 Nt CD (D LO T M M O O O O O o O O O O O CD 0 LO 0 r M N LO P- M M 00 r (D M 0 r T M O 0 00 OO C' O OO(OOO MO o O 009 O O O NU) 0 0 0 0 T M N 00 O LO 0 LQ O "I (D ' O d_ N (Q (Q h 6) O N Lr) NCO I`O ON ON M0 N N0(3) 0 0 It co IT 0 r 1• M M O CO d' M T r tO NMMr r ON LO (Q r 0 ff} 0 0 0 0 0 0 0 0 0 O O O O O O O o 00-000000 O 0 'et 00 O LO r O O O O L(i R Vi - O 0 LO w I- 0 0 LO O 0 r in N Ci Ln r M 0 N m - (A N M 0 [� (.D 00 LO ]` 0 M 0 M M 0 (Q (D N r- CC . ff} O 0 0 00 0 0 0 0 0 0 O Ln O 0 O O r O O O O CO o O 01-;I'OEOI-U)000 O) 1',00 LOO d'000 M d (A M (Q O (Q w T T LO LO O 00 w M O O M O M M O O T w O P- r r i~ r M N - 0 Rr Ln M M N 0 f d- (7] (fl I- O D) 00 IT IT NN(C\l 41 r T r r Td• �N0 N Lf) N EA O 0000000 00 O 000000 COO 0 CD o 0 OO O L S 7 0 0 0 0 0 O t O 0 0 0 0 0 L O O O L O M O Q ti LO I_ q fl r_ O O' LO N O 00 0 0 00 0 0 O 00 1-- N M M O N 1l- 't 0 CO N M V' L() Ln N M T (f3 N N M T 00 M 0 00 NN M• M O (D N 0 O W 1I - N 0 Nt 0 0 N N O M (D o0 (D o co N d- LO w O LO Lf) Lr) 0 CO M O w CO M M N CD (D f� T Lf? N 00 (D L() C V N T (p 11 r T Lf) O (D M iti r 0 1- 0 0 r 0 N 0 LO 0 0 r to r-- 0) m ~0d'M d'T0 MNd'(D(DM (DN MN 0 T N CO I' M Y M N M 1� co cn O 0) a) E �! Ll U) E -(s N (D a t+ m Q L co w N E tU 0- a) T D (D O C O �•+ N L) N O G D 2 Q" C a) .V U O to m m� m 0 (a 0 1 i>- < cc �— U �T- m>EO oL -003c�� o o m m m 0 � � � � U aa)i � � � �� � � (D•� � � A � < C UUUIL�SUULL[llJULL QLlI�- d lT]ZU❑001-a wtY-10CL G U 43 ' 1 1 SECTION & DEPARTMENT 45 47 • City Council CITY OF DIAMOND BAR LEGISLATIVE SERVICES FY 2014-15 Organization #: 001®4010 through 001-4030 CAPITAL OUTLAY 0 0 0 0 DEPARTMENTTOTAL $1,287,681 $1,578,737 $1,318,471 $1,404,853 DEPARTMENT [NCLUDES: City Council $156,283 City Attorney 285,000 City Manager/Qity Clerk's Office 963,569 50 FY 2012-13 FY 2013-14 FY 201314 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 927,590 901,147 866,431 858,363 SUPPLIES 2,134 2,500 1,700 2,500 OPERATING EXPENDITURES 71,804 204,090 185,340 87,990 PROFESSIONAL SERVICES. 286,153 471,000 265,000 456,000 CAPITAL OUTLAY 0 0 0 0 DEPARTMENTTOTAL $1,287,681 $1,578,737 $1,318,471 $1,404,853 DEPARTMENT [NCLUDES: City Council $156,283 City Attorney 285,000 City Manager/Qity Clerk's Office 963,569 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES EY 2014-15 PERSONNEL. SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Ban efits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 9,634 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 661,073 619,623 620,163 595,471 235 1,500 250 1,000 7,699 12,852 7,500 12,658 109.982 111,066 101,188 105,761 7,524 9,634 7,858 7,874 3,010 3,702 3,702 3,359 10,533 10,611 10,270 9,561 127,534 132,159 115,500 122,678 927,590 901,147 866,431 858,363 2,488 2,500 1,700 2,500, (354) - - _ 2,134 2,500 1700 2,500 OPERATING EXPENDITURES 42112 Photography - 500 500 500 42115. Advertising 1,252 8,000 2,500 8,000 42124 Technology - - - 4,200 42125 Telephone 5,118 5,700 5,600 2,700 42130 Rental/Lease of Equipment 735 1,700 1,500 1,700 42200 Equipment Maintenance 116 - - _ 42315 Membership & Dues 2,630 3,300 3,100 3,300 42320 Publications 4,508 7,450 6,000 7,450 42325 Meetings 4,233 3,500 3,700 4,200 42330 Travel -Conferences 24,508 24,000 18,000 26,000 .42335 Travel -Mileage & Auto Allow 28,343 28,940 28,940 28,940 42340 Education & Training 344 1,000 500 1,000 42390 Elections 17 120,000 115,000 - `TOTAL OPERATING EXP. 71,804 204,090 185,340 87,990 a PROFESSIONAL SERVICES 44000 Professional Services 42,857 176,000 30,000 171,000 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs - Sp Lgl-Code Enf 173,134 125,000 100,000 125,000 TOTAL PROF SVCS 286,153 471,000 265,000 456,000 CAPITAL OUTLAY 46220 Furniture DEPARTMENT TOTAL 1,287,681 1,578,737 1,318,471 1,404,853 51 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 20'14-2015 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL City Council Members 5.0 52 OPERATING EXPENDITURES 42112 Photography FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42125 Telephone Actual Adjusted Projected Adopted PERSONNEL SERVICES Rental/Lease of Equipment 735 1,700 1,500 40010 Salaries 43,865 44,760 45,300 44,760 40070 City Paid Benefits 1,884 5,906 2,500 5,979 40080 Retirement 5,797 6,188 6,188 6,457 40083 Worker's Camp. Exp. 337 358 358 358 40085 Medicare 1,313 1,370 1,370 1,258 40090 Benefit Allotment 62,802 66,627 55,000 55,871 40,600 TOTAL PERSONNEL 115,998 125,209 110,716 114,683 SUPPLIES 41200 Operating Supplies 662 1,000 500 1,000 TOTAL SUPPLIES 662 1,000 500 1,000 OPERATING EXPENDITURES 42112 Photography - 500 500 500 42125 Telephone 2,543 2,700 2,600 2,700 42130 Rental/Lease of Equipment 735 1,700 1,500 1,700 42315 Membership & Dues 390 300 100 300 42320 Publications - 200 - 200 42325 Meetings 1,360 1,000 1,000 1,200 42330 Travel -Conferences 7,174 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,640 18,000 18,000 18,000 TOTAL OPERATING EXP. 29,842 40,400 33,700 40,600 DIVISION TOTAL 146,502 166,609 144,916 156,283 53 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 4-16 TOTAL BUDGET $156,283 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 114,683 City Council Members ($746/mo + Bene's) 5.00 CC , SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 lephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,200 League, Chamber, Misc 1,200 Travel -Conferences (42330) Amount Budgeted: 16,000 League, COCA, Natl League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: - 54 ACTIVITY COMMENTARY 20142015 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is. provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City periodically has the need for legal service related to personnel issues and code enforcement prosecution. , The budgets for these services are contained with in this Division. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues related to code enforcement. PERSONNEL Total Positions 0.00 55 ESTIMATED EXPENDITURES DIV1SI'yi�tto�e� FY 2014-15 Q00 Bozo DIVISION TOTAL 243,296 295,000 235,000 285,000 57 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs - Sp Lgl Code Enf 173,134 125,000 100,000 125,000 TOTAL PROF SVCS 243,296 295,000 235,000 285,000 DIVISION TOTAL 243,296 295,000 235,000 285,000 57 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $285,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 135,000 City Attorney 135,000 Special Legal Svcs (44021) Amount Budgeted: 25,000 Special Litigations 15,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 125,000 City Prosecutor, County Dist Atty, Misc. 125,000 w ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: CITY MANAGER/ CLERK DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. PERSONNEL FULL TIME POSITIONS City Manager 0.80 Deputy City Manager 0.78 City Clerk 1.00 Sr. Management Analyst 0.50 Management Analyst 0.50 Administrative Assistant 1.00 Senior Office Specialist 0.30 Total Positions 4.88 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 DE�fiRTfV!]wNi Legislal:iue DIV{SIlDN City IanagerlEerk, DIVISION TOTAL 897,883 1,117,128 938555 963,569 61 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries 617,208 574,863 574,863 550,711 40020 Over -Time Wages 235 1,500 250 1,000 40070 City Paid Benefits 5,815 6,946 5,000 6,679 40080 Retirement 104,185 104,878 95,000 99,304 40083 Worker's Comp. Exp. 7,187 9,276 7,500 7,516 40084 ShorULong Term Disability 3,010 3,702 3,702 3,359 40085 Medicare 9,220 .9,241 8,900 8,303 40090 Benefit Allotment 64,732 65,532 60,500 66,807 TOTAL PERSONNEL 811,592 775,938 755,715 743,679 SUPPLIES 41200 Operating Supplies 1,826 1,500 1,200 1,500 41300 Small Tools & Equipment (354) - - - TOTAL SUPPLIES 1,472 1,500 1,200 1,500 OPERATING EXPENDITURES 42115 Advertising 1,252 8,000 2,500 8,000 42124 Technology - - - 4,200 42125 Telephone 2,575 3,000 3,000 - 42200 Equipment Maintenance 116 - - _ 42315 Membership & Dues 2,240 3,000 3,000 3,000 42320 Publications 4,508 7,250 6,000 7,250 42325 Meetings 2,873 2,500 2,700 3,000 42330 Travel -Conferences 17,334 8,000 8,000 10,000 42335 Travel -Mileage & Auto Allow 10,703 10,940 10,940 10,940 42340 Education & Training 344 1,000 500 1,000 42390 Elections 17 120,000 115,000 - TOTAL OPERATING EXP. 41,962 163,690 151,640 47,390 PROFESSIONAL SERVICES 44000 Professional Services 42,857 176,000 30,000 171,000 TOTAL PROF SVCS 42,857 176,000 30,000 171,000 CAPITAL OUTLAY 46200 Office Equipment - - - - TOTAL CAPITAL OUTLAY - - - - DIVISION TOTAL 897,883 1,117,128 938555 963,569 61 CITY OF DIAMOND BAR CITY MANAGER 1 CLERK (001-4030) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $963,569 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 743,679 City Manager 0.80 FT Deputy City Manager 0.775 FT City Clerk 1.00 FT Sr. Management Analyst 0.50 FT Management Analyst 0.50 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT - 4.875 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000 Technology (42124) Amount Budgeted: 4,200 Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 3,000 lCMA (3) CMIDCMIATCM 3,000 SCAN NATOA (2) DCMICM MMASC (4) DCMIATCMISMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, 1IMC, Natl NotaryAssn, Natl Parliamentarians Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCC 2,500 West Code Updates _ 4,000 Meetings (42325) Amount Budgeted: 3,000 Various 3,000 62 CITY OF DIAMOND BAF CITY MANAGER ! CLERK (001-4030) BUDGET DISCUSSION FYI 4-16 Page 2 Travel -Conferences (42330) Amount Budgeted: 10,000 Includes travel for City Mgr, DCM, SMA,MA 10,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf,, CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($5001mo) 6,000 DCM Auto Allowance ($2501mo) 3,000 City Clerk Auto Allow ($1201mo) 1,440 Education &-Training (42340) Amount Budgeted: 1,000 1,000 Elections (42390) Amount Budgeted: County Consolidation Services PROFESSIONAL. SERVICES Professional Services (44000) Amount Budgeted: 171,000 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,0001mo 36,000 Municode Supplement 10,000 Election Services 5,000 Document Scanning System 95,000 Miscellaneous 15,000 CAPITAL. OUTLAY Miscellaneous 63 ■ i. Human Resources ivie Center p public Information 65 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2014-2015 Organization #: 001-4050 through 001-4096 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES_ CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENT INCLUDES: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted Civic Center 683,028 Public Information 609,707 $1,384,374 $1,558,885 $1,536,882 $1,729,944 103,141 117,750 115,400 99,950 829,920 973,912 924,652 979,580 443,651 780,900 623,770 672,510 41,420 52,600 47,500 54,500 536,333 240,872 197,280 165,000 $3,338,840 3,724,919 $3,445,484 $3,701,484 Finance $576,926 Human Resources 288,292 Information Systems 883,439 General Government 344,850 Civic Center 683,028 Public Information 609,707 Economic Development 315,242 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare/Social Security 40086 Post Retirement Benefits 40090 Benefit Allotment 40093 Benefit Adm/Unemployment 7,161 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 1,006,795 1,113, 367 1,109,208 1,243, 830 14,473 17,700 17,950 15,200 32,019 16,900 15,737 17,292 140,314 202,860 189,628 224,287 12,706 16,436 15,966 18,040 6,764 7,161 6,651 7,587 32,207 17,857 17,220 19,051 8,190 8,640 8,448 7,200 130,906 155,464 153,574 177,456 - 2,500 2,500 - 1,384,374 1,558,885 1,536,882 1,729, 944 77,640 67,750 70,950 75,500 1,381 9,500 3,850 5,450 24,120 40,500 40,600 19,000 103,141 117,750 115,400 99,950 OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42112 Photography 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42124 Technology 42125 Telephone 42126 Utilties 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/ResearcY 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screening 42346 Misc Employee Benefits 42347 Employee Recognition Pgm 42395 Misc Expenditures 204,175 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 10,107 12,000 12,000 12,500 26,590 41,000 32,500 43,750 741 1,100 1,100 1,650 1,081 2,000 2,000 2,000 26,708 36,500 37,000 36,500 70,085 82,950 79,000 83,450 354 - - - - - - 6, 000 39,670 41,889 40,789 38,930 139,847 166,000 160,500 160,500 9,761 20,100 15,000 10,500 1,281 500 200 5,000 47,481 37,108 37,108 44,800 10,545 '11,800 11,800 9,000 195,240 204,175 203,000 210,800 137,330 186,170 186,170 176,340 3,298 3,500 3,000 5,000 42',898 49,195 45,910 49,220 2,183 2,500 2,500 2,750 28,392 22,010 13,210 18,550 7,509 14,500 13,000 17,800 9,034 V90 9,790 10,090 9,953 16,825 8,675 21,150 - 3,000 100 3,000 8,352 7,000 6,000 7,000 1,301 1,300 1, 300 1,300 179 1,000 2,000 2,000 - 1,000 - 829,920 973,912 924,652 979,580 44000 Professional Services 369,500 672,200 516,700 569,750 44010 Prof Svcs-Acctg & Auditing 23,151 57,500 56,070 48,760 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 443,651 780,900 623,770 672,510 67 CONTRACT SERVICES 45000 Contract Services 41,420 52,600 47,500 54,500 TOTAL CONTRACT SVCS. 41,420 52,600 47,500 54,500 CAPITAL OUTLAY 46220 Furniture/Fixtures 269,446 10,000 10,500 5,000 46230 Computer Equip -Hardware 234,764 120,872 114,500 - 46235 Computer Equip -Software 426 - - - 46250 Misc Equipment 7,115 45,000 45,000 - 46310 Bldg Improvements -Civic Ctr 24,582 - - 46410 Capital Improvements - 65,000 27,280 160,000 536,333 240,872 197,280 165,000 DEPARTMENT TOTAL $3,338,840 $3,724,919 $3,445,484 $3,701,484 • • :.... RT; *.. III ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. PERSONNEL FULL TIME POSITIONS Finance Director 0.85 Sr. Accountant 0.95 Accountant 1.00 Accounting Tech 1.20 Total Positions 4.00 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp, Exp. 40084 Short/Long Term Disability 40085 Meftare 40090 Benefit Allotment 2,788 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 274,997 313,510 312,000 360,693 1,042 1,500 1,750 1,500 3,623 5,245 5,245 5,277 43,857 60,230 55,000 65,040 2,122 2,788 2,788 2,886 1,571 2,126 1,900 2,200 4,142 5,576 5,000 5,743 37,066 46,008 44,000 54,408 368,420 436,983 427,683 497,746 1,028 1,500 1,500 2,000 - 300 600 500 1,028 1,800 2,100 2,500 OPERATING EXPENDITURES 42110 Printing 842 2,000 1,500 2,250 42124 Technology - - - 1,200 42125 Telephone 519 520 520 - 42315 Membership & Dues 740 900 500 1,120 42320 Publications - 200 200 300 42325 Meetings - 250 150 250 42330 Travel -Conferences 1,452 4,000 2,500 6,000 42335 Travel -Mileage & Auto Allow 3,221 3,300 3,300 3,500 42340 Education &Training 2,594 3,800 1,000 7,050 TOTAL OPERATING EXP. - 9,368 14,970 9,670 21,670 PROFESSIONAL SERVICES 44000 Professional Services 21,236 11,000 5,000 6,250 44010 Prof Svcs-Acctg & Auditing 15,400 32,500 26,070 48,760 . TOTAL PROF SVCS 36,636 43,500 31,070 55,010 DIVISION TOTAL 415,452 497,253 470,523 576,926 71 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET $576,926 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accountant I Accounting Technician SUPPLIES Amount Budgeted: 497,746 0.85 FT 0.95 FT 1.00 FT 1.20 FT 4.00 FT Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous Office Supplies 2,000 Small Tools and Equipment (41300) Amount Budgeted: 500 Miscellaneous 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,250 Printing of Forms & CAFR 500 Printing of Budget 1,000 Printing of Checks & Forms 750 Telephone (42124) Amount Budgeted: 1,200 Tecnology Allow - Fin Director 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology Membership & Dues (42315) Amount Budgeted: 1,120 GFOA 600 CMTA 175 SUGA 195 CSMFO 150 Publications (42320) Amount Budgeted: 300 FLSA Publications, GFOA Publications, 200 GASB Info 100 Meetings (42325) Amount Budgeted: 250 Misc - CSMFO, CMTA 250 Travel -Conferences (42330) Amount Budgeted: 6,000 GFOA- Location TBD 1,500 CSMFO 1,500 CMTA 1,000 CaIPERS 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 M isc 500 Auto Allowance - Finance Director 3,000 72 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 14-15 Page 2 Education & Training (42340) Amount Budgeted: 7,050 CalPERS Training 500 Diehl Evans Payroll Tax Class 750 GASB Update 300 CMTA Training 500 Pentamation Budget Module Training 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,250 CAFR Info 750 GFOA Award Program 500 Finance Special Projects 5,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 48,760 Audit Contract 23,760 Safes Tax & Transfer Tax Auditing Svcs. (moved from Gen Gov't) 20,000 Deferred Compensation Fiduciary Consultant 5,000 73 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, .to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Human Resources Manager 1.00 Human Resources Technician 1.00 Total Positions 2.00 74 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adapted PERSONNEL SERVICES Printing - 500 - 40010 Salaries 128,471 169,095 165,000 174,567 40020 Over Time Wages 1,492 - - - 40070 City Paid Benefits 21,089 2,755 2,500 2,691 40080 Retirement 1,145 31,124 29,000 31,478 40083 Worker's Comp. Exp. 762 1,548 1,450 1,397 40084 Short/Long Term Disability 1,960 1,099 1,000 1,065 40085 Medicare 19,175 2,761 2,700 2,714 40090 Benefit Allotment 21,593 26,700 26,700 27,240 40093 Benefits Administration Education & Training 2,500 2,500 - 10,000 TOTAL PERSONNEL 195,687 237,582 230,850 241,152 SUPPLIES 41200 Operating Supplies 1,743 2,000 2,200 2,000 41400 Promotional Supplies - 1,000 1,100 1,500 TOTAL SUPPLIES 1,743 3,000 3,300 3,500 OPERATING EXPENDITURES 42110 Printing - 500 - 2,000 42115 Advertising. 1,951 3,000 3,000 3,000 42124 Technology - - - 1,200 42125 Telephone 270 519 519 - 42315 Membership & Dues 7,497 5,480 4,500 5,400 42320 Publications 350 750 750 750 42325 Meetings 1,250 1,500 1,800 1,500 42330 Travel -Conferences (26) 2,800 2,800 2,800 42335 Travel-MileagelAuto Allow 815 1,690 1,690 1,690 42340 Education & Training 4,786 10,000 5,000 10,000 42341 Employee Tuition Reimb - 3,000 100 3,000 42345 Pre -Employment Screening 8,352 7,000 6,000 7,000 42346 Misc Employee Benefits 1,301 1,300 1,300 1,300 42347 Employee Recognition Prgm. 179 1,000 2,000 2,000 TOTAL OPERATING EXP. 26,725 38,539 29,459 41,640 PROFESSIONAL SERVICES 44000 Professional Services 2,097 2,000 2,000 2,000 TOTAL PROF SVCS 2,097 2,000 2,000 2,000 DIVISION TOTAL 226,252 281,121 265,609 268,292 75 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $288,292 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 241,152 Full Time Human Resources Manager 1.00 FT Human Resources Technician 1.00 FT 2.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous office supplies 2,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Personnel Rules & Regulations Re -printing and update 2,000 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 . Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR Mgr 1,200. Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 5,400 LCW - ERC (Consortium Membership) 3,500 SCPMA 200 PELRACINPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 Publications (42320) Amount Budgeted: 750 JJ Keller & Associates (Labor Law Posters) 750 Meetings (42325) Amount Budgeted: 1,500 Quarterly Employee Training Meetings 500 Interview Panels 1,000 CITY OF DIAMOND EAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY14-15 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,800 CALPELRA Annual Conference 700 LCW Annual Conference 700 CalPERS Annual Conference 400 SHRM Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($1201mo) 1,440 Milage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors 2,000 Pre -Employment Physicals 5,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,300 Section 125 Benefits - Admin Charges 1,300 Employee Recognition Program (42347) Amount Budgeted: 2,000 Employee Appreciation Event/Recognition Program 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 250 Background Investigations 250 Temp Clerical Svcs - various departments 1500 77 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. This fiscal year, the division will continue to provide Geographical Information Systems (GIS) Solutions and -Support to the City's staff and the residents including the web using E -Government technologies. PERSONNEL FULL TIME PERSONNEL Info Systems Director 0.85 Network/Systems Admin 0.95 IS Support Tech 0.90 Total Positions 2.70 CITY OF DIAMOND BAR PIT i� Actmin�,S�ppn ESTIMATED EXPENDITURES joti�SION Irt%Systems .:I FY 20142015 9t iq�ll ATtC� # Ot77:4 7Q ? FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries 314,101 309,777 309,777 319,625 40020 Over -Time Wages 1,144 3,500 3,500 1,500 40070 City Paid Benefits 3,508 3,627 3,400 3,644 40080 Retirement 48,639 52,844 49,700 57,635 40083 Worker's Comp. Exp. 4,460 4,502 4,800 4,665 40084 Short/Long Term Disability 1,667 1,865 1,680 1,950 40085 Medicare 4,437 4,434 4,434 4,635 40090 Benefit Allotment 33,810 35,316 35,434 36,936 TOTAL PERSONNEL 411,766 415,865 412,725 430,589 SUPPLIES 41200 Operating Supplies 17,434 19,750 20,750 20,500 41300 Small Tools & Equipment 1,381 3,250 3,250 3,250 TOTAL SUPPLIES 18,815 23,000 24,000 23,750 OPERATING EXPENDITURES 42124 Technology - - - 2,400 42125 Telephone 2,400 3,500 2,400 1,100 42205 Computer Maintenance 195,240 204,175 203,000 210,800 42315 Membership & Dues 1,921 1,800 1,800 1,800 42320 Publications 45 200 200 200 42325 Meetings 1,060 1,260 1,260 1,300 42330 Travel -Conferences 3,357 4,000 4,000 4,200 42335 Travel -Mileage & Auto Allow 3,558 3,200 3,200 3,200 42340 Education & Training 2,573 2,525 2,525 2,600 TOTAL OPERATING EXP. 210,154 220,660 218,385 227,600 PROFESSIONAL SERVICES 44000 Professional Services 114,844 120,500 120,000 120,500 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 165,844 171,700 171,000 174,500 CONTRACT SERVICES 45000 Contract Services 22,581 27,500 27,500 27,000 TOTAL CONTRACT SVCS. 22,581 27,500 27,500 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 234,764 120,872 114,500 - 46235 Computer Equip -Software 426 - - - 46250 Misc. Equipment 336 - - - 235,526 120,872 114,500 - DIVISION TOTAL 1,064,686 979,597 968,110 883,439 79 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET 883,439 PERSONNEL. SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/Systems Administrator IS Support Technician Amount Budgeted: 430,589 0.85 FT 0.95 FT 0.90 FT 2.70 FT SUPPLIES Amount Budgeted: Supplies (41200) Amount Budgeted: 20,500 Office Supplies 1,000 Toner for Printers 17,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & Equipment (41300) Amount Budgeted: Municlpal Software (CityUew-Dev. Svcs w/Portal) 3,250 Departmental Cable/Network Tools 36,000 250 8,000 Spare Computer Parts 6,000 1,000 2,500 Health or Safety Ergonomic Devices 1,500 1,000 600 Misc Furniture (Cabinets, shelves, etc.) 100 500 Misc Equipment 500 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 2,400 Technology Allowance (2) 2,400 Telephone (42125) Amount Budgeted: 1,100 Wireless cards (Remote Access & Support) (2) 1,100 Computer Maintenance (42205) Amount Budgeted: 210,800 Software Maintenance: Departmental Applications 6,000 Municlpal Software (CityUew-Dev. Svcs w/Portal) 24,500 Finance - Pentamation - PLUS and GRS 36,000 Document Imaging - Fortis (CM) 8,000 Recreation -Vermont Systems RecTrac 6,000 NeoGOV 2,500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 100 E -Government Verisign SSL carts (renewal 3 sites x2 domains) 6,000 eEye (Secure [IS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Quest 2,500 WebTrends 700 DataQuick 3,000 GIS Maintenance (ESRI - 40% in Fund 113) 7,200 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 Telephone Message on Hold Recordings 1,000 NetworklUtilities 2,500 Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFi Languard 1,500 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 7,100 Diskeeper Maintenance (Servers) 2,000 Orion Solarwinds Engineer (1 yr Maint.) 1,500 Altima (NetZoom) 500 Trendmicro Anti -Virus (e-mail) 3,000 Barracuda - Annual Software Maint 2,500 Symantec Recovery Server (25 Servers) 4,800 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint. 2,700 M86- Web Management & Reporting (SW) 2,800 M86 - Web Marshal 2,500 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment.(part in 118) 23,500 F5 - VPN 2,500 FATPipe - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 1,250 M86 R3000 - HW (2) 2,000 HP Server Extended Support (Servers) 2,200 Hewlett Packard IP Console (2) 1,000 Membership and Dues (42315) Amount Budgeted: 1,800 MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 175 Computer Security Institute 175 IEEE 195 ASIS (Information Security) 120 ISACA 125 PMI (Management) 110 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,300 City Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 320 MISAC - Monthly Meeting 320 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 Page 3 Travel -Conferences (42330) .... Amount Budgeted: 4,200 MISAC Annual Conference (2 - in the South this year) 1,600 RSA Security Conference (1) 1,000 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Mise Mileage costs for IS Techs 200 Education and Training (42340) Amount Budgeted: 2,600 On -Line Microsoft Training (HALO Annual Subscription) 600 Microsoft/Prometric Education/Exam Vouchers 1,250 CiscolPearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 120,500 Microsoft Support 2,500 CityView Consulting (Go -Live & SQL DBA) 75,000 GIS Consulting (Comdyn) 31,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 54,000 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting 2,500 Internet Streaming Svcs (Granicus) 15,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted- 27,000 Service Contract - Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 CAPITAL OUTLAY Misc - :YA CITY OF DIAMOND EAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the general operation of City Hall. Included in this are items which cannot be specifically identified as one division's expenditure, such as equipment maintenance, duplicating, postage, etc. This division provides for . the purchase of general office furniture and equipment. PERSONNEL Total Positions 83 1=1 Clic( OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 REPAITMf~l f�dm�l Support D1V.��ION `Generaf.Gnut QRGAlW-A IQt+i #.. Q . 4t19Q.•`. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40086 Post Retirement Benefits 8,190 8,640 8,448 7,200 40093 Benefits Adm/Unemploymt - - - - TOTAL PERSONNEL 8,190 8,640 8,448 7,200 SUPPLIES 41200 Operating Supplies 22,511 19,000 19,000 16,000 41400 Promotional Supplies 4,035 4,000 4,000 4,000 TOTAL SUPPLIES 26,546 23,000 23,000 20,000 OPERATING EXPENDITURES 42100 Photocopying 10,107 12,000 12,000 12,500 42110 Printing 12,603 12,000 10,000 13,000 42113 Engraving Svcs 1,081 2,000 2,000 2,000 42115 Advertising 511 - 500 - 42120 Postage 19,685 28,500 25,000 24,000 42121 Mailing Services 354 - - - 42125 Telephone 34,644 35,000 35,000 36,000 42128 Banking Charges 9,761 20,100 15,000 10,500 42130 Rental/Lease of Equipment 1,281 500 200 500 42140 Rental/Lease of Real Prop 47,481 37,108 37,108 44,800 42200 Equipment Maintenance 10,545 11,800 11,800 9,000 42210 Maint, of GroundslBldgs 5,581 - - - 42310 Fuel 3,298 3,500 3,000 5,000 42315 Membership & Dues 31,585 37,700 37,700 37,700 42320 Publications 1,192 1,350 1,350 1,350 42325 Meetings 26,082 19,000 10,000 15,500 42330 Travel - Conferences 419 - - - 42395 Misc Expenditures - - 1,000 - TOTAL OPERATING EXP. 216,210 220,558 201,658 211,850 PROFESSIONAL SERVICES 44000 Professional Services 80,237 84,800 84,800 105,800 44010 Prof Svcs-Acctg & Auditing 7,751 25,000 30,000 - TOTAL PROF SVCS 87,988 109,800 114,800 105,800 CAPITAL OUTLAY 46220 Furniture 427 - - - 46250 Misc Equipment 810 - - 1,237 - - - DIVISION TOTAL 340,171 361,998 347,906 344,850 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $344,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 7,200 Health Benefit - Retiree Medical ($1201Mo-5 Retirees) 7,200 SUPPLIES Operating Supplies (41200) Amount Budgeted: 16,000 General Supply Room Supplies 7,000 Copy Paper 7,000 Kitchen 2,000 12,500 Small Tools & Equipment (41300) Amount Budgeted, - Misc - Printing of stationery, envelopes, and Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,500 Xerox copy charges 12,500 Printirig (42110) Amount Budgeted: 13,000 Printing of stationery, envelopes, and 13,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 24,000 City-wide postage charges including Fed -Ex 24,000 Telephone (42125) Amount Budgeted: 36,000 City Hall Phones 36,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Charges 10,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 RentallLease of Real Prop (42140) Amount Budgeted: 44,800 Storage Unit Rents 18;800 AQMD Facilities Lease 26,000 ($2,101.251mo. for 6 mos., $2,153.781mo for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: 9,000 Pool Cars 4,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY14-15 Page 2 Fuel (42310) Amount Budgeted: 5,000 Pool Vehicles 5,000 Membership & Dues (42315) Amount Budgeted: 37,700 League of California Cities 15,500 CCCA 3,700 SGVCOG 5,000 N LC 4,500 SCAG 5,000 Four Corners Coalition - WCCA 2,000 Misc 2,000 Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 15,500 Supplies for City council meetings, task force mtgs 6,000 Delegations 1,000 Legislative Dinners 1,000 Misc Meetings 7,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 105,800 Property Tax Admin - LA County 65,000 AV Svcs - City.Council Meetings 5,000 Courier Services - DB Center & City ball 10,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: - Moved to Finance Dept Budget - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc - RE CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: CIVIC CENTER DIVISION NO. 4093 The Civic Center Division has been set up to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. PERSONNEL FULL TIME PERSONNEL Facilities Maint Supervisor 0.40 Senior Maint Worker 1.00 Total Positions 1.40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 1,417 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES PEPARTiVIf=NT �clm�n Support CiNI�ION �rv�c Center FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 26,338 48,837 48,837 91,522 1,534 7,200 7,200 7,200 756 1,244 1,244 1,758 1, 889 8,164 8,164 16,503 770 1,417 1,417 2,746 180 288 288 558 416 713 713 1,395 7,999 13,200 13,200 19,176 39,882 81,063 81,063 140,858 27,498 19,000 19,000 31,000 - 2,250 2,000 1,500 27,498 21,250 21,000 32,500 42125 Telephone 1,318 1,830 1,830 1,830 42126 Utilities 139,847 166,000 160,500 160,500 42130 Rental/Lease of Equipment - - - 4,500 42210 Maint. of Grounds/Bldgs 131,749 186,170 186,170 176,340 TOTAL OPERATING EXP. 272,914 354,000 348,500 343,170 PROFESSIONAL SERVICES 44000 Professional Services - 23,500 23,500 1,500 TOTAL PROF SVCS - 23,500 23,500 1,500 CONTRACT SERVICES 45000 Contract Services (6,666) - - - 45300 CS -Community Svcs 12,595 - - TOTAL CONTRACT SVCS, 5,929 - - - CAPITAL OUTLAY 46220 Furniture/FixtureslTele 269,019 10,000 10,500 5,000 46310 . Building Improvements 24,582 - - - 46410 Capital Improvements - 65,000 27,280 160,000 293,601 75,000 37,780 165,000 DIVISION TOTAL 639,824 554,813 511,843 683,028 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY14-16 TOTAL BUDGET $683,028 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 140,858 Full Time: Facilities Maintenance Supervisor .40 FT Senior Maintenance Worker 1.00 FT 1.40 FT Over -Time Wages Amount Budgeted: 7,200 OPERATING EXPENDITURES 176,340 Operating Supplies (41200) Amount Budgeted: 31,000 Cleaning/Restroom Supplies 13,150 ElectricallLighting Supplies (Replace Additional Ballasts) 8,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Staff Work Boots 350 Replacement Flags -- every 3 months 3,500 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Tools for City Hall Maintenance 1,500 Telephone (42125) 1,830 Verizon 1,830 Utilities (42126) Amount Budgeted: 160,500 Electricity -- $11,425/mo 137,100 Water -- $6301mo 7,560 Gas -- $9451mo 11,340 RentallLease of Equipment (42130) 4,500 Rental equip to repair woodpecker damage 4,500 Maint. Grounds/Bldgs (42210) Amount Budgeted: 176,340 Building Maintenance Contract 78,000 1st Floor 6 days/wk @ $1800/mo 21,600 2nd Floor 5 dayslwk @ $16001mo 19,200 Full Time Porter 6 days/wk @ $31001mo 37,200 Gateway Corporate Center Association Dues ($1,7851mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair 14,684 Clima-Tech (Server Room HVAC Service) 5,000 Trane (Tracer Control Service) 4,064 Trane (HVAC Equipment Service) 5,120 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 16,900 Electrical Services 1,000 Indoor Plant Maintenance -- 1 st & 2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,000 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 M CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY14-15 Page 2 Maint. Grounds/Bldgs (42210) (con't) Pressure Washing Service 500 Doors, Locks, & Keys 500 Backflow Inspections/Repairs 500 Window Washing 3,100 Replacement for Hallway Door adjacent to Windmill Room 2,000 Plumbing Services 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room FirefTest 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 5,000 Blinds for west -facing offices 5,000 Capital Improvements (46410) Amount Budgeted: Carryover of Generator Enclosure Project 37,720 Add'I Funds for Generator Enclosure 42,280 Replace Two (2) HVAC Units for Server Room 80,000 91 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's- activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Info Manager 0.90 Public Info Coordinator 0.70 Media Specialist 0.90 Total Positions 2.50 92 CITY OF DIAMOND BAR ESTIMATE© EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42124 Technology 42125 Telephone 42315 Membership & Dues 42320 Publications 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,337 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services i3l�RARTMENT �Admin`& Support' , lillVl;3tOl�f � �PublFc l:riformat�on QRGA�I�A'Tlpl?� �, DD.�r4095', FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 180,690 190,554 192,000 219,124 9,240 5,000 5,000 5,000 2,383 3,281 2,600 3,301 32,150 36,734 34,000 39,513 3,578 4,670 4,000 4,781 1,048 1,297 1,297 1,337 2,863 3,218 3,218 3,426 24,433 27,676 27,676 34,176 256,385 272,430 269,791 310,657 7,426 6,500 6,500 2,500 - 3,700 - 1,700 20,085 35,500 35,500 13,500 27,511 45,700 42,000 17,700 13,145 26,500 21,000 26,500 741 1,100 1100 1550 24,246 33,500 33,500 33,500 50,400 54,450 54,000 59,450 - - - 1,200 519 520 520 - 1,105 1,815 1,360 1,700 596 - - 150 2,307 3,700 3,700 4,800 1,440 1,600 1,600 1,700 - 500 150 1, 500 94,499 123,685 116,930 132,150 138,781 181,400 181,400 133,700 138,781 181,400 181,400 133,700 CONTRACT SERVICES 45000 Contract Services 850 13,100 8,000 15,500 TOTAL CONTRACT SVCS. 850 13,100 8,000 15,500 CAPITAL OUTLAY 46250 Misc Equipment 5,969 45,000 45,000 - TOTAL CAPITAL OUTLAY 5,969 45,000 45,000 - DIVISION TOTAL 523,995 681,315 663,121 609,707 93 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET $609,707 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 310,657 Public Information Manager Public Information Coordinator Media Specialist Total 0.90 FT 0.70 FT 0.90 FT 2.50 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Small Tools & Equipment Amount Budgeted: 1,700 Misc AJV equipment replacement 500 (items not covered by PEG fees) Digital SLR Camera 1,200 Promotional Supplies (41400) Amount Budgeted: 13,500 City Events 8,000 Misc Community Events 1,400 Employee Shirts 2,600 Misc Events Speciality Items 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 26,500 City -Wide Mailer (2) 12,000 Photo Contest brochures & display 2,500 City Calendar/Services Guide 12,000 Photography Services (42112) Amount Budgeted: 1,650 Stock photography 300 Speciality production prints 1,000 Contract photography services 350 Advertising (42115) Amount Budgeted: 33,500 Local print publications 6,000 Online Advertising 7,500 Diamond Bar Center - online & print 20,000 Postage (42120) Amount Budgeted: 59,450 City News & Recreation Guide (12) 50,000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 7,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - PI Mangager 1,200 Telephone (42125) Amount Budgeted: Moved to Technology Membership and Dues (42315) Amount Budgeted: 1,700 CAPIO Membership 700 3CMA Membership 800 SCANATOA 200 94 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14-15 Publications (42320) Amount Budgeted: 150 Reference materials 150 Travel -Conferences (42330) Amount Budgeted: 4,800 CAPIO Annual Conference 1,800 3CMA Conference 2,000 NAB Show (video) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,700 Auto Allow - Pub Info Mgr ($1201mo) 1,450 Meeting & training attendance 250 Education and Training (42340) Amount Budgeted: 1,500 Archival Workshop 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: City News Production 40,000 Community Recreation Guide 52,000 Graphic Design Services 6,500 Videographer Equipment/Staff rentals 3,500 Translation Services 1,100 State of the City event 6,500 City 25th BDay marketing 2,000 Graphics Annual Subscriptions 300 DBC Marketing Materials Updates . 5,000 25th Anniversary Ambassador Thank You and Movie Night 2,500 25th Anniversary Time Capsule 7,500 25th Anniversary History Exhibit 6,800 133,700 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 15,500 A/V Consulting Services 2,500 Smartphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 95 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. PERSONNEL FULL TIME PERSONNEL City Manager 0.20 Community Development Director 0.20 Total Positions 0.40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 C?�PAiiiTfVll�,�'� ' adman &Support D�VISI�iN Ecara; a�vetopmerif QR�,P,�1l�PiTIQ�1 �''� Q�'1�4fl9r6 .: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries 82,198 81,594 81,594 78,299 40020 Over Time Wages 21 500 500 - 40070 City Paid Benefits 660 743 748 622 40080 Retirement 12,634 13,764 13,764 14,119 40083 Worker's Comp. Exp. 1,014 1,511 1,511 1,566 40084 Short/Long Term Disability 338 486 486 478 40085 Medicare 1,174 1,155 1,155 1,139 40090 Benefit Allotment 5,005 6,564 6,564 5,520 TOTAL PERSONNEL 104,044 106,322 106,322 101,742 OPERATING EXPENDITURES 42115 Advertising - - - 42315 Membership & Dues 50 1,500 50 1,500 TOTAL OPERATING EXP. 50 1,500 50 1,500 PROFESSIONAL SERVICES 44000 Professional Services 12,305 249,000 100,000 200,000 TOTAL PROF SVCS 12,305 249,000 100,000 200,000 CONTRACT SERVICES 45000 Contract Services 12,060 12,000 12,000 12,000 12,060 12,000 12,000 12,000 DIVISION TOTAL 128,459 368,822 218,372 315,242 97 CITY OF DIAMOND BAR - ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $315,242 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,742 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - 200,000 Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Economic Development - Specific Plans for K -mart area Marketing materia[/Educational Strategic Plan CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 I U"ITY OF DIAMOND Department - Public Safety po 11! .� a a ,: WwI, ,. 1rt a- 101 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2014-15 Organization #: 001-4411 through 001-4440 SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENT INCLUDES: Law FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 15,377 14,500 10,100 14,500 77,679 45,640 33,584 36,390 34,831 35,500 32,000 32,000 5,551,198 6,053,903 5,575,276 6,251,240 - 45,000 35,000 7,500 $5,679,085 $6,194,543 $5,685,960 $6,341,630 Law Enforcement Volunteer patrol Fire Protection Animal Control Emergency Preparedness PUBLIC SAFETY $6,124,240 5,000 15,000 140,000 57,390 Animal rtontrol Emergency Prep 1.0% Total`De artment Expenditures - $6,341,630 102 of CITY OF DIAMONDAR I7E NP.1'ubli�safety ESTIMATED EXPENDITURES Telephone 3,742 ©1viSION 5umma�r FY 2014-15 5,690 42126 Utilities 3,796 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42130 Actual Adjusted Projected Adopted SUPPLIES 1,500 42140 Rental/Lease - Real Prop 41200 Operating Supplies 15,377 14,000 10,100 14,000 41300 Small Tools & Equipment - 500 - 500 TOTAL SUPPLIES 15,377 14,500 10,100 14,500 OPERATING EXPENDITURES 42125 Telephone 3,742 5,690 6,605 5,690 42126 Utilities 3,796 4,100 1,000 4,350 42130 RentallLease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 650 150 550 150 42200 Equipment Maintenance 50,096 8,000 6,000 1,500 42315 Membership & Dues 2,866 3,200 1,000 3,200 42325 Meetings 3,024 7,000 6,679 4,000 42330 Travel - Conference/Researcl- - - 250 - 42340 Education & Training 12,560 1,000 500 1,000 42361 Criminal Apprehension Awd - 15,000 9,500 15,000 TOTAL OPERATING EXP. 77,679 45,640 33,584 36,390 PROFESSIONAL SERVICES 44000 Professional Services 34,831 35,500 32,000 32,000 TOTAL PROF SVCS 34,831 35,500 32,000 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,137,760 5,584,486 5,120,000 5,753,640 45402 CS -Sheriff /Special Evts 150,313 159,000 150,000 175,100 45403 Contract Svcs -Animal Cntrl 128,587 119,667 119,667 125,000 45404 Contract Services -Fire Dept - 7,500 7,359 7,500 45405 CS -Parking Citation Admin 11,868 35,000 30,000 35,000 45406 CS - Wild Animal Cntrl - 15,000 15,000 15,000 45410 CS -Crossing Guard Svcs 122,670 133,250 133,250 140,000 TOTAL CONTRACT SVCS. 5,551,198 6,053,903 5,575,276 6,251,240 CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Misc Equipment DEPARTMENT TOTAL 45,000 35,000 7,500 45,000 35,000 7,500 5,679,085 6,194,543 5,685,960 6,341,630 103 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 20'14-2015 DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. The following is a breakdown of the proposed contracted sheriffs service levels: TYPE OF SERVICE General Law Units: One -Man 56 Hour One -Man 40 Hour One -Man 40 Hour No Relief (Community Relations) One -Man 40 Hour (Special Problems) Traffic Law Units: Motorcycle 40 -hour Community Service Assistant wlvehicle Motorcycle Supervision — Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special Investigations Helicopter Patrol DB Fingerprint Program 104 NUMBER As Requested 4 hours per month As Required 10 1 1 3 1 1 1 1 1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 DIVISION TOTAL 5,479,623 5,985,236 5,486,100 6,124,240 105 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies 6,826 3,500 600 3,500 41300 Small Tools & Equipment - 500 - 500 TOTAL SUPPLIES 6,826 4,000 600 4,000 OPERATING EXPENDITURES 42125 Telephone 90 500 - 500 42200 Equipment Maintenance 50,096 7,500 6,000 1,000 42325 Meetings - 1,500 1,500 - 42330 Travel-Conference/Research - - 250 - 42361 Criminal Apprehension Awd - 15,000 9,500 15,000 TOTAL OPERATING EXP. 50,186 24,500 17,250 16,500 CONTRACT SERVICES 45401 CS -Sheriff Department 5,137,760 5,584,486 5,120,000 5,753,640 45402 CS-SherifflSpecial Evts 150,313 159,000 150,000 175,100 45405 CS -Parking Citation Admin 11,868 35,000 30,000 35,000 45410 CS -Crossing Guard Svcs 122,670 133,250 133,250 140,000 TOTAL CONTRACT SVCS. 5,422,611 5,911,736 5,433,250 6,103,740 CAPITAL EXPENDITURES 46250 Miscellaneous Equipment - 45,000 35,000 - DIVISION TOTAL 5,479,623 5,985,236 5,486,100 6,124,240 105 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $6,124,240 FY 13-14 FY 14-15 One -Man 56 -hour 10 SUPPLIES 3,600,951 One -Man 40 Hour Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 227,902 Parking Citations One -Man 40 Hour No Relief (Spc. Prob.) 3 Small Tools & Equipment (41300) Amount Budgeted: 500 1 500 247,093 Community Service Assistant wlvehicle 1 57,340 OPERATING EXPENDITURES Community Service Assistant wolvehicle 0 Telephone (42125) Amount Budgeted: 500 1 500 215,582 Law Enforcement Technician 1 82,322 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Total Sheriffs Personnel: Meetings (42325) Amount Budgeted: - Criminal Apprehension Award (42331) Amount Budgeted: 15,000 15,000 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,753,640 SHERIFF'S CONTRACT BREAKDOWN Type of Service Special Investigations As Adopted CS -Sheriff !Special Svcs. (45402) Amount Budgeted: Contr Law Enf Units FY 13-14 FY 14-15 One -Man 56 -hour 10 3,509,699 3,600,951 One -Man 40 Hour 1 250,694 257,212 One -Man 40 Hour No Relief (Comm. Rel.) 1 227,902 233,827 One -Man 40 Hour No Relief (Spc. Prob.) 3 227,902 701,482 Motorcycle 40 -hour 1 722,495 247,093 Community Service Assistant wlvehicle 1 57,340 58,831 Community Service Assistant wolvehicle 0 - - Motorcycle Supervision - Sergeant 1 210,119 215,582 Law Enforcement Technician 1 82,322 84,462 Narcotics Deputy (STAR) 1 129,537 132,905 Total Sheriffs Personnel: 5,418,010 5,532,346 Liability Trust Fund @ 4% 216,720 221,294 5,634,730 5,753,640 Costs above include 2.6% contract increase from FY 13-14 levels. Special Investigations As Adopted CS -Sheriff !Special Svcs. (45402) Amount Budgeted: 175,100 City Special Events (City B -Day, Concerts, Etc.) 25,000 Calvary Chapel 105,000 Fingerprint Program 25,000 Metro Pass Sales 1,600 Street Sweeping Backfill 8,500 Various Special Patrols 6,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 35,000 DataTicket 35,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 140,000 17 crossing guard Iocations 140,000 106 ACTIVITY COMMENTARY 2414-2015 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non -hazardous duties. 107 CITY OF DIAMOND .AR ��€ety ESTIMATED EXPENDITURES DIVJS 0 ualunteer Patrol FY 2014-15 QRA1?11P ISS Q0�4?{ 1$ FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies 277 1,000 - 1,000 41300 Small Tools & Equipment - - - TOTAL SUPPLIES 277 1,000 - 1,000 OPERATING EXPENDITURES 42325 Meetings 3,024 5,500 5,179 4,000 TOTAL OPERATING EXP. 3,024 5,500 5,179 4,000 DIVISION TOTAL 3,301 6,500 5,179 5,000 . 109 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $5,000 SUPPLIES Operating Supplies (41200.) Amount Budgeted: 1,000 includes uniforms . 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 4,000 CCCA BBQ 4,000 Annual Volunteer Recognition Dinner !Neighborhood Watch Picnic 110 ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. CITY OF DIAMOND RAR ESTIMATED EXPENDITURES FY 2014-15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept - 7,500 7,359 7,500 TOTAL CONTRACT SVCS. - 7,500 7,359 7,500 CAPITAL OUTLAY 46250 Misc Equipment - - - 7,500 - - - 7,500 DIVISION TOTAL - 7,500. 7,359 15,000 113 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $15,000 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 7,500 7,500 114 ACTIVITY COMMENTARY 20142015 DIVISION TITLE. ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. 115 CITY OF DIAMOND BAR ED)I-. bl� s �tY....; ESTIMATED EXPENDITURES DIV9SII3N ;4rtfrraal �arttral FY 2014-15 117 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 128,587 119,667 119,667 125,000 45406 CS - Wild Animal Control - 15,000 15,000 15,000 TOTAL CONTRACT SVCS. 128,587 134,667 134,667 140,000 DIVISION TOTAL 128,587 134,667 134,667 140,000 117 TOTAL BUDGET CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FYI 4-15 $140,000 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 125,000 IVHS Contract Services 125,000 CS -Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 118 Me] . ] i • :, ACTIVITY COMMENTARY 60'14-2015 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the face of any disaster. 119 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies 8,274 9,500 9,500 9,500 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 8,274 9,500 9,500 9,500 OPERATING EXPENDITURES 42125 Telephone 3,652 5,190 6,605 5,190 42126 Utilities 3,796 4,100 1,000 4,350 42130 Rental/Lease - Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 650 150 550 150 42200 Equipment Maintenance - 500 - 500 42315 Membership & Dues 2,866 3,200 1,000 3,200 42340 Education & Training 12,560 1,000 500 1,000 TOTAL OPERATING EXP. 24,469 15,640 11,155 15,890 PROFESSIONAL SERVICES 44000 Professional Services 34,831 35,500 32,000 32,000 TOTAL PROF SVCS 34,831 35,500 32,000 3.2,000 DIVISION TOTAL 67,574 60,640 52,655 57,390 121 TOTAL BUDGET CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY14-15 $57,390 SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 3,000 Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$301mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($3001mo.) and move 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOCIEquipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 122 ,, b 123 U'ITY OF DIAMOND . Department1Development Planning Building 1 Safety Neighborhood Improvement 125 COMMUNITY DEVELOPMENT FY 2014-16 Organization #. 001-5210 through 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted $764,945 $824,690 $814,842 $900,968 4,466 4,650 4,250, 5,050 24,295 34,120 25,621 34,175 127,025 237,532 201,850 39,500 419,870 494,088 515,199 623,023 - 0 - 3,000 $1,340,601 $1,595,080 $1,561,762 $1,605,715 DEPARTMENT INCLUDES: Planning $595,143 Building and Safety 707,657 Neighborhood Improvement 302,916 126 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Cafeteria Benefits 115,154 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 543,812 590,079 585,200 638,608 1,151 4,100 3,600 4,000 12A55 - - - 7,057 9,727 9,131 10,464 93,416 102,669 98,700 115,154 8,918 10,231 10,231 11,003 3,049 3,624 3,624 3,896 8,899 9,006 9,102 9,676 86,188 95,254 95,254. 108,168 764,945 824,690 814,842 900,968 4,466 3,800 4,250 4,800 478 850 - 250 4,466 4,650 4,250 5,050 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Resear& 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 520 TOTAL PROF SVCS CONTRACT SERVICES 2,282 4,100 2,800 4,100 7,933 3,500 3,500 3,500 - - - 1,200 519 520 520 - 1,622 3,200 2,050 3,200 2,527 5,000 1,800 4,000 1,715 2,500 2,200 2,400 2,252 800 400 400 467 1,000 365 1,000 1,475 7,600 7,336 8,475 3,025 4,000 3,500 4,000 478 1,900 1,150 1,900 24,295 34,120 25,621 34,175 60,510 3,500 2,500 3500 3,380 5,000 3,800 5=0 63,135 165,039 154,000 25,000 - 5,000 225 5,000 - 1,000 - 1,000 - 57,993 41,325 - 127,025 237,532 201,850 39,500 45201 CS -Bldg & Safety 360,590 430,488 453,959 580,403 45213 CS -Code Enforcement - - 760 1,900 45214 CS -Property Abatement - 1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS. 419,870 494,088 515,199 623,023 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture 3,000 - 3,000 DEPARTMENT TOTAL 1,340, 601 1,595, 080 1,561,762 1,605,715 127 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Community Development Director 0.50 Senior Planner 1.00 Assistant Planner 2.00 Administrative Coordinator 0.90 Total Positions 4.40 128 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 68,538 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 299,496 341,016 335,000 380,089 957 2,000 2,000 1,500 12,455 - - - 3,931 5,153 5,153 5,854 54,310 59,798 58,000 68,538 5,186 6,264 6,264 6,849 1,652 2,111 2,111 2,319 5,312 5,182 5,182 5,693 41,734 48,922 48,922 59,676 425,033 470,446 462,632 530,518 1,519 2,000 2,850 3,000 - 850 - 250 1,519 2,850 2,850 3,250 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-ConferenceslResearcV 42335 Travel -Mileage & Auto Allow 42340 Education & Training 800 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 6,000 TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DIVISION TOTAL 265 600 7,933 3,500 519 520 300 600 3,500 3,500 - 1,200 520 - 1,565 - - 2,000 2,000 2,000 2,252 800 400 400 467 800 365 800 1,468 6,000 5,000 6,075 3,025 3,500 3,500 3,500 298 800 350 800 17,792 18,520 15,935 18,875 60,510 3,500 2,500 3,500 3,380 5,000 3,800 5,000 63,135 165,039 154,000 25,000 - 5,000 225 5,000 - 1,000 - 1,000 - 57,993 41,325 - 127,025 237,532 201,850 39,500 3,000 3,000 571,369 729,348 683,267 595,143 129 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Com Dev Director Sr. Planner Administrative Coordinator Assistant Planner CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FYI 4-15 $595,143 Amount Budgeted: 530,518 0.50 FT 1.00 FT 0.90 FT 2.00 FT 4.40 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Operating Supplies 3,000 Small Tools & Equipment Amount Budgeted: 250 Small tools & Equipment 250 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 General Plan, Development Code, Maps, Public Information 600 Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code, 3,000 Zone Change, Special Projects 500 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Telephone (42125) Amount Budgeted: - Moved to.Technology - Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 400 Various 400 Meetings (42325) Amount Budgeted: 800 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 6,075 LCC Planning Commissioners Academy, Southern CA 1,575 APA National Conference, Seattle 3,500 California Chapter APA Conference, Anaheim 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement Auto Allow - Com Dev Director ( $250/mo) 3,500 130 CITY OF DIAMOND DAR PLANNING (001-5210) BUDGET DISCUSSION FY14-15 Page 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: 25,000 Commencement of Comprehensive General Plan Update. Utilize a facilitator to begin community outreach efforts to help define the scope and global vision for the General Plan Update. Next, prepare an RFP to seek out qualified planning consultants to assist the community in navigating through what will be a complex and far-reaching long- range planning effort. 25,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 1,000 Planning - Projects (44250) Amount Budgeted: - CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount .Budgeted: Replace FF&Es as necessary 131 us 3,000 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. PERSONNEL FULL TIME POSITIONS Community Development Director 0.20 Permit Tech 1.00 Total Positions 1.20 132 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 958 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 84,131 85,091 85,200 86,978 - 500 - 500 848 1,478 1,478 1,489 13,398 14,533 13,700 15,684 911 958 958 1,001 455 513 513 531 1,155 1,219 1,219 1,261 14,354 14,820 14,820 15,510 115,252 119,112 117,888 122,954 718 1,000 1,000 1,000 718 1,000 1,000 1,000 42110 Printing 2,017 1,500 1,500 1,500 42200 Equipment Maintenance - 1,200 1,200 1,200 42340 Education & Training - 600 600 600 TOTAL OPERATING EXP. 2,017 3,3.00 3,300 3,300 CONTRACT SERVICES 45201 CS -Building & Safety 360,590 430,488 453,959 580,403 TOTAL CONTRACT SVCS. 360,590 430,488 453,959 580,403 DIVISION TOTAL 478,577 553,900 576,147 707,657 133 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY14-15 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Community Development Director Permit Technician $707,657 Amount Budgeted: 0.20 FT 1.00 FT 1.15 FT 122,954 SUPPLIES Operating Supplies (41200) Amount Budgeted:. 1,000 Operating Supplies 1,000 Small Tools & Equipment Amount Budgeted: 0. 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,500 Equipment Maintenance .(42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Education & Training (42340) Amount Budgeted: 600 600 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 680,403 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RICA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Remodel of former Ralphs space; new homes on former Diamond Jim's Dairy site; plan check fees for Willow Heights, building permits for Willow Heights housing [Olivecrest (townhomes) - 50 units; Viridian (s.f. detached) - 20 units; Sage (detached condos) - 30 units]; plan check fees for Panda site; commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. 580,403 Olivecrest (townhomes): Viridian (SFD): 20 homeE Sage (detached condo): 134 50 homes c ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Community Development Director 0.15 Neighborhood Imp Officer 1.90 Administrative Coordinator 0.10 Sr. Office Specialist 0.30 Total Positions 2.45 135 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,009 TOTAL PERSONNEL SUPPLIES 41200 .Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 160,185 163,972 166,000 171,540 194 1,600 1,600 2.000 2,278 3,096 2,500 3,121 25,708 28,338 27,000 30,932 2,821 3,009 3,009 3,153 942 1,000 1,000 1,046 2,432 2,605 2,701 2,721 30,100 31,512 31,512 32,982 224,660 235,132 234,322 247,496 2,229 800 400 800 2,229 800 400 800 42110 Printing - 2,000 1,000 2,000 42200 Equipment Maintenance 1,622 2,000 850 2,000 42310 f=uel 2,527 5,000 1,800 4,000 42315 Membership & Dues 150 500 200 400 42325 Meetings - 200 - 200 42330 Travel-Conferences/Research 7 1,600 2,336 2,400 42335 Travel -Mileage and Auto - 500 - 500 42340 Education & Training 180 500 200 500 TOTAL OPERATING EXP. 4,486 12,300 6,386 12,000 CONTRACT SERVICES 45213 CS -Code Enforcement - - 760 1,900 45214 CS - Property Abatement - 1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS.. 59,280 63,600 61,240 42,620 DIVISION TOTAL 290,655 311,832 302,348 302,916 137 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $302,916 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 247,496 Full-time Com Dev Director Neighborhood Improvement Officer Administrative Coordinator Sr. Office Specialist 0.15 FT 1.90 FT 0.10 FT 0.30 FT 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 800 Operating Supplies 800 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42310) Amount Budgeted: 4,000 NIO Vehicles (2) 4,000 Membership & Dues (42315) Amount Budgeted: 400 CACEO (2) 400 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: 2,400 CACEO annual seminar 2,400 Travel -Conferences Mileage (42335) Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO 500 138 CITY OF DIAMOND DAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY14-15 Page 2 CONTRACT SERVICES CS -Admin Citation Processing (45213) 1,900 Data Ticket 1,900 CS - Property Abatement (45214) Amount Budgeted: 1,200 Property Abatement 1,200 CS - Graffiti Removal (45520) Amount Budgeted: 39,520 Graffiti Ramoval 39,520 139 COMMUNITY SERVICES 141 I�iir- I Ill ljq� l!"ll roll'' Commrunit Services Administration Diamond Bar • 143 CITY OF DIAMOND BAR ESTIMATE® EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2014-15 Organizati®n #: 001-5310 through 001-5350 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES` CONTRACT SERVICES CAPITAL.OUTLAY DEPARTMENT TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Adopted $2,155,926 $2,230,355 $2,237,567 $2,338,868 176,215 192,528 196,828 214,856 740,276 958,945 911,856 900,701 12,013 12,540 12,400 12,540 865,921 957,339 940,464 .975,996 105,774 459,459 443,630 133,100 $4,056,125 $4,811,166 $4,742,745 $4,576,061 DEPARTMENT INCLUDES: Community Services Administration $421,176 Diamond Bar Center 1,114,982 Park Operations 1,096,523 Recreation - 1,943,381 144 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES 42110 Printing 42120 Postage Charges 40010 Salaries 954,946 974,516 987,434 967,489 40020 Over -Time Wages 23,861 31,241 27,500 32,293 40030 Part -Time Salaries 710,471 . 730,552 730,552 813,717 40070 City Paid Benefits 15,476 19,349 16,591 18,949 40080 Retirement 159,872 172,833 169,236 187,739 40083 Worker's Comp. Exp. 39,433 41,827 42,341 45,870 40084 Short/Long Term Disability 5,832 6,277 6,380 6,351 40085 Medicare 64,099 62,268 66,041 72,478 40090 Benefit Allotment 181,936 191,492 191,492 193,982 50 TOTAL PERSONNEL 2,155,926 2,230,355 2,237,567 2,338,868 SUPPLIES 41200 Operating Supplies 176,215 191,128 195,428 205,756 41300 Small Tools & Equipment - 1,400 1,400 9,100 TOTAL SUPPLIES 176,215 192,528 196,828 214,856 OPERATING EXPENDITURES 42110 Printing 42120 Postage Charges 42124 Technology 42125 Telephone 42126 Utilities 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42141 Rental/Lease - Exhibit Sp 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 Anniversary Celebration 42410 Admissions -Youth Activities - TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44300 PS - Special Studies TOTAL PROF SVCS CONTRACT SERVICES 45010 CS -DBC Security 45518 CS -Storm Damage 45300 CS -Community Svcs 45305 CS -Concerts in the Park 45310 CS -Excursions 45320 CS -Contract Classes 14,250 TOTAL CONTRACT SVCS 15,205 20,400 20,400 28,853 - 250 50 250 - - - 1,800 12,937 14,250 13,220 13,700 335,926 342,360 351,889 326,366 21,635 18,500 22,800 24,000 16,664 9,500 8,600 23,850 53,032 99,097 55,000 102,097 894 1,500 1,500 1,500 19,054 17,700 8,500 16,200 - 500 - - 120,659 251,605 253,386 187,445 16,724 19,000 15,000 19,000 2,549 3,065 3,455 3,515 200 50 - 50 1,612 1,600 1500 1,600 15,660 14,825 11,563 14,900 3,056 3,000 3,000 3,000 1,148 300 450 550 65,126 96,975 96,975 84,475 38,195 44,468 44,468 47,550 740,276 958,945 911,856 900,701 9,988 9,840 9,700 9,840 2,025 2,700 2,700 2,700 12,013 12,540 12,400 12,540 27,200 25,000 20,000 25,000 640,234 690,837 686,462 706,257 19,059 23,562 23,562 28,739 31,283 43,500 36,000 40,500 148,145 174,440 174,440 175,500 865,921 957,339 940,464 975,996 145 CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital Improvements DEPARTMENT TOTAL 34,201 139,700 123,871 82,000 71,573 319,759 319,759 51,100 105,774 459,459 443,630 133,100 4,056,125 4,811,166 4,742,745 4,576,061 146 ACTIVITY COMMENTARY 2014-2015 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the skate park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for the operation of the Diamond Bar Center located in Summitridge Park. This facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events. PERSONNEL FULL TIME POSITIONS FTE's Community Services Director 1.00 Administrative Coordinator 1.00 Administrative Assistant 1.00 Recreation Supt. 1.00 Recreation Supervisor (unfunded) 1.00 Recreation Specialist 1.86 CS Coordinator 4.00 Parks & Maint Supt. 1.00 Facilities Maint Supervisor 1.00 Parks & Maint Inspector 1.00 Sub — Total 13.86 PART TIME POSITIONS - BENEFITTED Pre-school Teacher (30 hrslwk) 0.75 Pre-school Teacher (26 hrslwk) 0.65 Asst. Pre-school Teacher (20 hrslwk) 0.50 Sub - Total 1.90 147 DEPARTMENT TITLES COMMUNITY SERVICES PART TIME POSITIONS Com Svcs Specialist Com Svcs Worker Com Svcs Leader I Com Svcs Leader II Maintenance Worker I Maintenance Worker 11 Facility Attendant I Facility Attendant 11 Sub — Total Total Positions (FTE's) 148 DEPARTMENT NO. 5310-5350 FTE's 3.40 2.82 4.41" 2.81 0.90 0.90 0.90 6.35 22.49 38.25 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42124 Technology 42125 Telephone 42130 Rbntal/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,530 TOTAL. OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 PS - Special Studies TOTAL PROF SVCS DIVISION TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 254,031 - 260,813 258,500 264,570 2,379 2,000 2,000 2,000 5,865 - - - 2,784 3,292 3,000 3,312 39,913 43,345 41,500 47,707 5,174 5,186 5,700 5,436 1,392 1,530 1,640 1,614 4,144 4,203 4,203 3,940 31,589 33,198 33,198 34,707 347,271 353,567 349,741 363,286 2,179 2,000 2,000 2, 000 2,179 2,000 2,000 2,000 1.200 519 550 550 - - 650 100 650 18,765 12,500 6,000 12,500 8 450 - 450 16,724 19,000 15,000 19,000 1,064 950 1,340 1,400 200 50 - 50 940 250 250 250 6,B75 7,262 4,000 7,300 3,056 3,000 3,000 3,000 750 - 150 250 48,701 44,662 30,390 46,050 9,988 9,840 9,700 9,840 9,988 9,840 9,700 9,840 408,139 410,069 391,831 421,176 149 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $421,176 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 363,286 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Coordinator 1.000 FT 2.515 FT Overtime Commission Meetings Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 1,650 Staff Work Boots 350 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 1,200 Technology Allowance - Director 1,200 ephone (42125) Amount Budgeted:. Moved to Technology Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 12,500 Equipment Maintenance 12,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 19,000 Fuel 19,000 Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) . Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 150 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY14-15 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,300 CPRS Conference in Sacramento 7,300 National Playground Safety Institute - Sacramento Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($2501mo) 3,000 Education & Training (42340) Amount Budgeted: 250 Training Seminars 250 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,840 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 Temporary Staffing for Clerical Vacation Coverage 700 LA County Fees for "Notice of Exemption" Postings 900 151 ESTIMATED EXPENDITURES FY 2014-15 OiG,'1IZATtDty # flfl 1533 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp, Exp. 40084 ShortlLong Term Disability 40085 Medicare 40090 Benefit Allotment 19,631 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone ' 42126 Utilities 42130 Rental/Lease - Equip 42141 Renta[/Lease - Exhibit Sp 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 1,991 TOTAL OPERATING EXP PROFESSIONAL SERVICES 44300 PS - Special Studies TOTAL PROF SVCS FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual' Adjusted Projected Adopted 118,349 114,081 122,000 108,869 121 3,000 3,000 4,000 216,518 244,740 244,740 276,841 1,878 2,100 2,100 1,991 17,130 19,715 19,000 19,631 8,894 9,467 9,467 11,316 651 696 565 664 18,674 17,844 20,000 22,897 20,430 21,276 21,276 20,922 402,645 432,919 442,148 467,132 55,888 73,300 73,300 74,900 - - - 8,100 55,888 73,300 73,300 83,000 6,481 10,000 10,000 17,600 4,670 5,700 4,670 5,700 85,759 80,000 86,000 80,000 249 200 200 4,200 894 1,500 1,500 1,500 223 3,700 2,500 3,700 34,074 44,155 46,386 28,700 132,350 145,255 151,256 141,300 CONTRACT SERVICES 45010 CS -Security 27,200 25,000 20,000 25,000 45300 CS -Community Svcs 241,472 284,375 280,000 265,450 TOTAL CONTRACT SVCS. 268,672 309,375 300,000 290,450 CAPITAL OUTLAY 46250 Misc Equipment 34,201 126,720 110,720 82,000 46410 Capital Improvements 71,573 319,759 319,759 51,100 105,774 446,479 430,479 133,100 DIVISION TOTAL 965,329 1,407,328 1,397,183 1,114,982 153 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FYI 4-16 TOTAL BUDGET $1,114,982 PERSONNEL SERVICES Personnel (40010-40093) Full Time Facilities Maintenance Supervisor Recreation Superintendent Recreation Supervisor (Unfunded) Com Svcs Coordinator Part Time Community Services Leader I Community Services Leader II Community Services Specialist Community Services Worker Facility Attendant I Facility Attendant It Maintenance Worker Il Amount Budgeted: 467,132 .30 FT .25 FT .60 FT 1.00 FT 2.15 FT 156,808 0.60 FTE 0.62 FTE 1.35 FTE 0.31 FTE 0.45 FTE 3.78 FTE 0.40 FTE 7.51 FTE 15,705 hours 306,324 Overtime Wages. Amount Budgeted: 4,000 SUPPLIES Operating Supplies (41200) Amount Budgeted; 74,900 Hardware Supplies 13,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Restroom Supplies 16,000 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 2,500 Bridal Show - March, 2015 1,000 Small Tools & Equipment (41300) Amount Budgeted: 8,100 Indoor Locking Bulletin Board -- 2ea 1,600 Adjustable Height Lecturn -- 2ea 2,000 Monitors/TVs and Carts -- 3ea 4,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,500 Rental Information Brochures 6,000 154 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY14-15 Page 2 Printing (42110) (con't) Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show Advertising - postcard mailing, banners 7,500 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 80,000 Gas 8,000 Water 3,500 Edison 68,500 Rental/Lease of Equipment (42130) 5,700 Equipment 200 Exhibit Space 1,500 Bridal Show 4,000 Equipment Maintenance (42200) Amount Budgeted: 265,450 3,700 Audio Video Systems Service 3,700 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract Maint. of Grounds/Bldgs (42210) 'Amount Budgeted: Bear State (Equipment Service) -- 3,200 28,700 Electrical Services (Lighting) 4,000 Water Element Chemical Treatment & Maintenance Contract Building Maintenance Services 5,900 2,310 Pressure Washing Service 1,000 AQMD Fees (Annual Emissions Output by Generator) Building Security Monitoring 1,800 2,575 Doors, Locks and Keys Service 500 Roofing Services -= Preventative Maintenance 5,000 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage --Annually 600 AQMD Generator Fees (Operating & Emissions) 500 Travel - Conferences (42330) Amount Budgeted: 1,958 Wedding MBA - Las Vegas, September 16-18 1,958 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 265,450 Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,265 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 4,065 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,310 Candle Permit Fees 2,000 AQMD Fees (Annual Emissions Output by Generator) 450 Generator Contract Maintenance (including fuel) 2,575 Bridal Show - March, 2015 4,000 155 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY14A 5 Page 3 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 82,000 Additional Trash Receptacles for DBC 7,000 Arm Chairs 45,000 Folding Chairs 12,000 Carpet Extractor 13,000 Replacement Tables 5,000 Capital Improvements (46410) 51,100 Replace Boiler at DBC 30,000 Retrofit Exterior Lighting to LED 7,600 Re -finish interior wood paneling at DBC 8,000 Add new veneer to front of stage at DBC 2,500 Refinish Of Oak Room floor 3,000 156 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-,15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES Telephone 7,748 8,000 8,000 40010 Salaries 119,516 121,934 121,934 95,710 40020 Over -Time Wages 5,360 6,000 6,000 6,000 40030 Part -Time Salaries 138,463 129,612 129,612 174,078 40070 City Paid Benefits 1,821 1,991 1,991 1,632 40080 Retirement 18,703 20,537 19,500 17,258 40083 Worker's Comp: Exp. 7,580 7,453 7,453 8,094 40084 Short/Long Term Disability 718 725 725 584 40085 Medicare 11,473 11,771 11,771 14,834 40090 Benefit Allotment 19,800 20,544 20,544 17,472 TOTAL PERSONNEL 323,434 320,567 319,530 335,662 SUPPLIES 41200 Operating Supplies 33,695 26,700 31,000 34,800 TOTAL SUPPLIES 33,695 26,700 31,000 34,800 OPERATING EXPENDITURES 42125 Telephone 7,748 8,000 8,000 8,000 42126 Utilities 250,167 262,360 265,889 246,366 42130 Rental/Lease of Equipment 1,007 1,350 1,000 1,350 42210 Maint. of Grounds/Bldgs 86,577 207,000 207,000 158,295 TOTAL OPERATING EXP. 345,499 478,710 481,889 414,011 CONTRACT SERVICES 45300 CS -Community Svcs 295,407 312,050 312,050 312,050 TOTAL CONTRACT SVCS. 295,407 312,050 312,050 312,050 CAPITAL OUTLAY 46250 Misc Equipment 12,980 .13,151 - 46410 Capital Improvements - 12,980 13,151 - DIVISION TOTAL 998,035 1,151,007 1,157,820 1,096,523 157 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $1,096,523 PERSONNEL SERVICES Personnel (4001040093) Full Time Parks & Maintenance inspector/Technician Facilities Maintenance Supervisor Intermittent Part Time Facility Attendant 1 Facility Attendant 11 Maintenance Worker I Maintenance Worker li Amount Budgeted: 335,662 1.00 FT 0.30 FT 1.30 FT 137,045 0.45 FTE 2.57 FTE 0.90 FTE 0.50 FTE 4.42 FTE 9,187 hours 192,617 Over -Time Wages Amount Budgeted: 6,000 SUPPLIES Telephone (42125) Operating Supplies (41200) Amount Budgeted: 34,800 . Heritage Community Ctr 5,000 Parks Supplies 12,500 Doggie Walk Bags 7,000 Replace Park Uniforms for Staff 4,000 Replace Park Reservation Signs 1,600 Staff Work Boots 700 Replacement Tables for Heritage Park Community Center 1,000 TV and,Cart for Heritage Park Community Center 1,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,000 Heritage Park -- Pay Phone 992 Heritage Community Ctr -- Verizon & Alarm 2,048 Maplehill Pk -- Pay Phone 992 Pantera Pk -- Pay Phone 992 Peterson Pk -- Pay Phone 992 Reagan Pk -- Pay Phone 992 Sycamore Cyn -- Pay Phone 992 Utilities (42126) Amount Budgeted: 246,366 Pau[ Grow Park 12,263 Water 11,573 Electric 690 Heritage Park 91,106 Water 9,841 Electric 1,265 158 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 4-15 Page 2 Utilities (42126) (coni) Heritage Community Ctr 19,225 Water - Included with Heritage Park Electric 15,525 High Speed Internet -- Computer & Phone 1,400 Gas 2,300 Lorbeer Lights 14,375 Electric 14,375 Maplehill Pk 16,563 Water 13,593 Electric 2,875 LA County Sewer Service Charge 95 Pantera Pk (higher water costs to east side of city) 55,685 Water 40,711 Electric 14,950 LA County Sewer Service Charge 24 Peterson Pk 31,049 Water 25,275 Electric 5,750 LA County Sewer Service Charge 24 Reagan Pk 13,417 Water 9,872 Electric 3,450 LA County Sewer Service Charge 95 Starshine Pk 10,298 Water 9,263 Electric 1,035 Summitridge (higher water costs to east side of city) 37,576 Water 37,576 Electric - Included wll]BC Sycamore Cyn Pk & Trail Mesa/Trailhead 18,522 Water 12,733 Electric 5,750 LA County Street Light Assessment 39 Washington Park 6,287 Water 5,252 Electric 1,035 Rental/Lease of Equipment (42130) Amount Budgeted: 1,350 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 850 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 158,295 Paul Grow Park Fire Ant Eradication 800 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 159 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 4-16 Page 3 Heritage Park Re -Lamp Ball Field Lights 5,000 Fire Ant Eradication 500 Add Sand to Tot Lot 4,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 Interior Plant Service 1,700 Security Alarm Monitoring m 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Lorbeer Football/Soccer Field/TracklStope Track Re -surfacing 8500 Fire Ant Eradication 800 Maplehill Pk Fire Ant Eradication 500 Add Sand to Tot Lot 5,350 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctri, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 340 Fire Ant Eradication 800 Re -Lamp Ball field Lights 12,200 Ball Field Berm Removal & Sod Replacement 8,000 Add Sand to Tot Lot 4,015 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal / Fire Break 3,000 Fire Ant Eradication 800 Re -Lamp Ball field Lights 7,250 Ball Field Berm Removal & Sod Replacement 8,000 Replace Grab Bars in Restrooms to meet ADA Requirements 500 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Plk Fire Ant Eradication 500 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Fire Ant Eradication 500 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 400 Summitridge Park/DBC Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 160 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 4-16 Page 4 Sycamore Cyn Park & Trail/Trailhead Amount Budgeted: 312,050 Cleaning of Creek Area 3,000 Fire Ant Eradication 800 Sump Pump Maintenance 10,000 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Ball Field Berm Removal & Sod Replacement 4,200 Replacement Shade Sail for Tot Lot 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Fire Ant Eradication 250 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 312,050 Landscape Maintenance Contract ValleyCrest Contract 111,188 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 ValleyCrest Contract Pantera Park Peterson Park Lorbeer Football Field Summit Ridge Park (incl Dog Park w/Diamond Bar Center) 99,331 43,927 48,904 4,800 196,962 Excel Contract 3,900 Washington Park 3900 CAPITAL: OUTLAY Misc Equipment (46250) Amount Budgeted: - 161 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 103,142 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 463,050 477,688 485,000 498,340 16,001 20,241 16,500 20,293 349,625 356,200 356,200 362,798 8,993 11.P66 9500 12,013 84,126 89,236 89,236 103,142 17,785 19,721 19,721 21,025 3,071 3,326 3,450 3,489 29,808 28,450 30,067 30,807 110,117 116,474 116,474 120,881 1,082, 576 1,123,302 1,126,148 1,172,789 84,453 89,128 89,128 94,056 - 1,400 1,400 1,000 84,453 90,528 90,528. 95,056 OPERATING EXPENDITURES CS -Community Svcs 103,355 94,412 94,412 42110 Printing 8,724 10,400 10,400 11,353 42120 Postage Charges - 250 50 250 42124 Technology - - - 600 42128 Banking Charges 21,635 18,500 22,800 24,000 42130 Rental/Lease of Equipment 15,408 7,300 7,300 17,650 42140 Rental/Lease of Real Prop 53,032 99,097 55,000 102,097 42200 Equipment Maintenance 66 1,500 - - 42205 Computer Maintenance - 500 - - 42315 Membership & Dues 1,485 2,115 2,115 2,115 42325 Meetings 672 1,350 1,350 1,350 42330 Travel - Conferences 8,985 7,563 7,563 7,600 42340 Education & Training 398 300 300 300 42353 City Birthday Party 65,126 96,975 96,975 84,475 42410 Admissions -Youth Activities 38,195 44,468 44,468 47,550 TOTAL OPERATING EXP. 213,726 290,318 248,321 299,340 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 2,700 2,700 2,700 TOTAL PROF SVCS 2,025 2,700 2,700 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 103,355 94,412 94,412 128,757 45305 CS -Concerts in the Park 19,059 23,562 23,562 28,739 45310 CS -Excursions 31,283 43,500 36,000 40,500 45320 CS -Contract Classes 148,145. 174,440 174,440 175,500 TOTAL CONTRACT SVCS, 301,842 335,914 328,414 373,496 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 1,684,622 1,842,762 1;796,111 1,943,381 163 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,943,381 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Preschool Teacher (26 hrs) Seasonal Part -Time Community Services Leader I Community Services Leader II Community Services Specialist Community Services Worker Overtime Wages (40020) Summer Day Camp Senior Excursions Daunted House 4th of July Event Candy Cane Craft Fair 26th Birthday Party Adult Excursions . Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Concert Share Easter Egg Hunt Veterans Recognition Amount Budgeted: 1,172,789 0.485 FT 0.750 FT 1.000 FT 3.000 FT 0.400 FT 0.860 FT 1.000 FT 7.495 FT 758,904 1.00 RPT 1.00 RPT 1.00 RPT 3.00 RPT 3.81 FTE 2.19 FTE 2.05 FTE 2.51 FTE 73,656 10.56 FTE 21,746hours 319,936 Amount Budgeted: 20,293 164 835 845 1,707 900 510 2,783 4,323 1,607 1,451 4,864 0 0 298 170 CITY OF DIAMOND DAR RECREATION SVCS (001 -5350) BUDGET DISCUSSION FY14-15 Page 2 SUPPLIES Operating Supplies (41200) Amount Budgeted: 94,056 Haunted House/FFF 3,600 Easter Egg Hunt 4,500 Youth Soccer 3,760 Youth Basketball 10,614 Adult Volleyball 235 Candy Cane Craft Fair 1,000 Senior Excursions 1,200 Senior Dances/Programs 7,550 Adult Basketball 3,252 Day Camp 9,120 Staff Shirts 3,000 YMP Imp & DB4 Youth 5,530 Adult Excursions 780 Volunteen Program 1,236 Tiny Tots 8,000 Youth Baseball 12,079 Winter Snow Fest 6,500 Concerts in the Park 1,700 Contract Classes 1,100 Veterans Recognition 3,650 Arbor Day Celebration 1,150 Fourth of July 2,800 Diamond Bar Day at the Fair 500 Senior Softball 850 Field Attendant 350 Small. Tools & Equipment Amount Budgeted: 1,000 Table Tennis Table 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 11,353 Concerts in the Park/Movies in the Stars 952 Day Camp 1,101 Winter Snowfest 750 Youth Basketball 500 Youth Baseball 500 Youth Soccer 350 Easter Egg Hunt 650 Haunted House & Fall Fun Festival 650 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 250 Contract Classes 200 Veterans Recognition 650 Fourth of July 600 DB4Youth 2,450 Diamond Bar Day at the Fair 650 165 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Technology (42124 Amount Budgeted: 600 Technology Allowance - Rec Supt. 600 Banking Charges (42128) Amount Budgeted: 24;000 Credit Card Charges 24,000 Rental/Lease of Equipment (42130) Amount Budgeted: 17,650 Winter Snowfest 4,350 Fireworks Show 13,300 Sound System 5,500 Restrooms/Sinks 1,500 Tables/Chairs/Equipment 2,500 Light Tower Rental 800 Stage 3,000 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,097 Youth Basketball Games + Practice 32,289 Youth Indoor Soccer 5,100 Adult Volleyball 8,640 Adult Basketball 42,768 Contract Classes 10,000 4th of July 3,000 Winter Snow Fest 200 Easter Egg Hunt 100 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.R.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS District Xlll Meetings 600 WILS Meetings 120 Travel - Conferences (42330) Amount Budgeted: 7,600 CPRS Conference - Sacramento 7,600 Vermont Systems Advanced RecTrac Training 166 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 4-15 Page 4 Education & Training (42340) Amount Budgeted, 300 Day Camp 200 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 84,475 Entertainment 3,000 Banners 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,150 Sound System Rental 1,700 Equipment Rental - 13,700 Tables, Chairs, Generators, Canopies Sound System Contract Staff/Security 1,450 Rides/Attractions 26,000 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 3,000 Games/Game Prizes 4,700 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 600 Wrist Bands 500 Flyers/Posters/Promotion 3,350 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies 2,475 Admissions -Youth Activities (42410) Amount Budgeted: 47,550 Day Camp - Excursions 45,390 Tiny Tots 1,000 D134 Youth 1,160 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $451mtg @ 12 mtgslyear 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 128,757 Adult Basketball Officials 1,188 Tiny Tots 800 Volunteens 2,500 Daycamp -- Summer Entertainment 1,800 Youth Basketball Officials 5,460 PeaceBuilders 2,813 Winter Snow Fest - 2013 23,050 Snow 13,300 Sound System 750 Special Event Insurance 500 Food Vendor Reimbursement 550 Valley Crest/MCE 1,050 Banners 500 167 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 4-15 Page 5 Event Security 400 .28,739 Revenue Split w/Organizations 6,000 11,100 Senior Program 28,263 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 400 6,100 Banners 700 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Portable Restrooms 600 Easter Egg Hunt Banners 600 Fireworks Show 28,600 Fireworks 15,000 40,500 Entertainment 5,000 15;500 Banners (5 New Horizonital) 600 25,000 Valley Crest 1,300 Insurance 2,000 175,500 MCE 1,200 170,500 Traffic Control Equipment 3,500 5,000 Veterans Recognition - Entertainment 200 Armed Forces Banners 15,875 Movies under the Stars -- Movie Rentals Amount Budgeted: 3,400 DB4Youth 6,950 Diamond Bar Day at the Fair 800 Mobile Web Trac 3,208 Concerts in the Park (45305) .28,739 Bands -- 7 Concerts 11,100 Sound System 5,824 Concessionaire Reimbursements 1,000 Banners & Replacement Signage 6,100 Page 6 Concerts in the Park (45305) (con't) Special Event Insurance 2,750 Annual ASCAP Registration 655 Annual BMI Registration 655 Annual SESAC Registration 655 CS -Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15;500 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 175,500 Contract Class Instructors 170,500 Instructor Insurance 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc Equipment - am PUBLIC WORKS 169 Public Works Administration Landscape Main". 171 PUBLIC WORKS FY 2014-15 Organization #: 001-5510 through 001-5558 172 FY 2011-12 FY 2092-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Adopted PERSONNEL SERVICES .$685,350 $753,094 $732,776 $920,896 SUPPLIES 44,122 85,800 85,800 87,000 OPERATING EXPENDITURES 96,119 115,550 116,550 120,300 PROFESSIONAL SERVICES, 114,241 234,810 234,810 255,000 CONTRACT SERVICES 1,431,370 1,926,335 1,939,173 1,645,170 CAPITAL OUTLAY 1,120 3,000 3,000 0 DEPARTMENT TOTAL $2,372,322 $3,118,589 $3,112,109 $3,028,366 DEPARTMENT INCLUDES: PW Administration $804,673 Engineering 406,786 Road Maintenance 1,586,151 Landscape Maintenance 230,757 172 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-16 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 14,453 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41250 Road Maint Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 502,917 530,168 520,000 659,187 1,386 4,000 000 4,000 6,167 9,476 7,500 9,546 88,426 97,424 96,032 118,865 10,496 14,453 12,100 14,579 2,684 3,969 3,600 4,021 7,291 9,756 8,300 9,911 65,983 83,848 81,244 100,788 685,350 753,094 732,776 920,896 2,0117 4,500 4,500 4,500 39,289 45,000 45,000 65,000 2,816 36,300 36,300 17,500 44,122 85,800 85,800 87,000 OPERATING EXPENDITURES 42110 Printing 2,180 8,000 8,000 8,000 42115 Advertising 424 4,000 4,000 4,000 42124 Technology - - - 1,800 42125 Telephone 519 550 550 - 42126 Utilities 66,015 70,000 70,000 70,000 42130 Rental/Lease of Equip 3,314 4,000 4,000 4,000 42200 Equipment Maintenance 3,782 4,000 5,000 6,000 42310 Fuel 8,211 8,500 8,500 10,000 42315 Membership & Dues 1,916 2,500 2,500 2,500 42320 Publications 810 1,000 1,000 1,000 42325 Meetings 1,663 2,500 2,500 2,500 42330 Travel -Conferences 3,022 4,500 4,500 4,500 42335 Travel -Mileage & Auto Allow 3,059 3,500 3,500 3,500 42340 Education & Training 1,204 2,500 2,500 2,500 TOTAL OPERATING EXP. 96,119 115,550 116,550 120,300 PROFESSIONAL SERVICES 44000 Professional Services 2,330 6,500 6,500 6,500 44100 Commission Compensation 1,755 3,000 3,000 3,000 44240 Prof Svcs -Environmental 53,042 184,505 184,505 185,500 44520 Prof Svcs -Engineering 57,114 40,805 40,805 60,000 TOTAL PROF SVCS 114,241 234,810 234,810 255,000 CONTRACT SERVICES 45221 CS - Engineering 177,458 141,329 141,329 130,000 45222 CS - Traffic 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,685 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 45227 CS - Inspection 9,848 85,531 85,531 49,200 45500 CS Public Works 34,387 35,000 35,000 35,000 45501 CS - Street Sweeping 116,100 135,000 135,000 135,000 45502 CS - Road Maintenance 243,421 310,000 310,000 175,000 45503 CS - Parkway Maint 23,793 24,675 24,000 24,675 45504 CS - Sidewalk Insp & Repair 155,784 306,613 306,613 342,613 173 45506 CS - Striping & Signing 26,964 50,000 50,000 50,000 45507 CS - Traffic Signal Maint 201,294 220,000 220,000. 220,000 45508 CS - Vegetation Control 102,809 102,400 102,400 105,000 45509 CS - Tree Maintenance 202,112 184,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 45512 CS - Storm.Drainage 10,735 15,000 15,000 15,000 45522 CS - Right of Way Maint 34,031 50,000 50,000 50,000 45530 CS - Industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 1,431,370 1,926,335 1,939,173 1,645,170 CAPITAL OUTLAY 46220 Office Equip -Furniture - - - 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DEPARTMENT TOTAL 2,372,322 3,118,589 3,112,109 3,028,366 174 ACTIVITY COMMENTARY 2014-2015 DEPARTMENT TITLE: PUBLIC WORKSIENGINEERING DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All pians and protects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of. all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Public Works Director 0.75 Senior Civil Engineer 0.85 Associate Engineer 1.00 Assistant Engineer 0.95 PW Maintenance Supt 1.00 Sr. Street Maint Wkr 2.00 Administrative Coordinator 0.75 Total Positions 7.40 175 CITY OF DIAMOND BAR REPARitVlt�,bl� uararks ESTIMATED EXPENDITURES DIVISION; PublIcsAdmn FY 2014-15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES Operating Supplies 2,017 4,500 4,500 40010 Salaries 222,575 235,000 233,000 270,591 40020 Over -Time Wages 351 2,000 2,000 2,000 40070 City Paid Benefits 2,408 3,347 2,800 3,363 40080 Retirement 39,021 41,032 41,032 48,793 40083 Worker's Comp. Exp. 3,720 4,712 4,300 4,672 40084 Short/Long Term Disability 1,120 1,625 1,400 1,651 40085 Medicare 3,194 3,864 3,500 3,998 40090 Benefit Allotment 25,260 32,604 30,000 34,104 42315 TOTAL PERSONNEL 297,649 324,184 318,032 369,173 SUPPLIES 41200 Operating Supplies 2,017 4,500 4,500 4,500 41300 Small Tools & Equipment - 500 500 500 TOTAL SUPPLIES 2,017 5,000 5,000 5,000 OPERATING EXPENDITURES 42110 Printing 2,180 8,000 8,000 8,000 42115 Advertising 424 4,000 4,000 4,000 42124 Technology - - - 1,800 42125 Telephone 519 550 550 - 42126 Utilities 66,015 70,000 70,000 70,000 42315 Membership & Dues 426 1,000 1,000 1,000 42320 Publications 810 1,000 1,000 1,000 42325 Meetings 769 2,000 2,000 2,000 42330 Travel -Conferences 2,408 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 349 1,500 1,500 1,500 TOTAL OPERATING EXP. 76,900 95,050 95,050 96,300 PROFESSIONAL SERVICES 44000 Professional Services 2,330 6,500 6,500 6,500 44100 Commissioner Comp 1,755 3,000 3,000 3,000 44240 Prof Svcs -Environmental 53,042 184,505 184,505 185,500 TOTAL PROF SVCS 57,127 194,005 194,005 195,000 CONTRACT SERVICES 45221 CS - Engineering 121,664 30,000 30,000 60,000 45227 CS - Inspection 9,848 85,531 85,531 49,200 45530 CS - Industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 150,034 145,531 145,531 139,200 CAPITAL OUTLAY 46220 Office Equip -Furniture DIVISION TOTAL 583,727 763,770 757,618 804,673 177 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $804,673 PERSONNEL. SERVICES Personnel (40010-40093) Amount Budgeted: 369,173 Public Works Director 0.75 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Administrative Coordinator 0.75 FT 2.50 FT SUPPLIES Amount Budgeted: 1,800 Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Amount Budgeted: 70,000 Printing (42110) Amount Budgeted: 70,000 8,000 Plans, Specifications, Reports, Notices, and Flyers Amount Budgeted: 8,000 1,000 NTMP Notices & Surveys 1,000 Advertising (42115) Amount Budgeted: 4,000 tducationauoutreacn program(s) ana 1,000 mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,800 Technology Allow - PW Director, Sr. Civil Engineer 1,800 Telephone (42125) Amount Budgeted: - Moved to Technology - Utilities (42126) Amount Budgeted: 70,000 Traffic signals 70,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 178 CITY OF DIAMOND RAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 Page 2. Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director -Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 185,500 NPDES Permit/Compliance due to increased enforcementlrequire ments, including computer software. 28,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring 120,000 Sewer Sys OverflowlWDR Permit Fee 11,000 NPDES Permit Fee 24,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 30,000 Pavement Management Update 30,000 CS - Inspection (45227) Amount Budgeted: 49,200 Grading, sewer, storm drains, and various development improvements. 49,200 CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 179 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2014-15 OPERATING EXPENDITURES 42315 Membership & Dues FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42325 Meetings Actual Adjusted Projected Adoptee{ PERSONNEL SERVICES Travel -Conferences 614 500 500 40010 Salaries 103,754 97,118 92,000 157,824 40020 Over -time Wages 61 500 500 500 40070 City Paid Benefits 1,345 2,240 1,500 2,260 40080 Retirement 21,347 22,017 21,000 28,459 40083 Worker's Comp. Exp. 1,998 3,242 2,000 3,156 40084 ShortrLong Term Disability 608 989 800 963 40085 Medicare 1,510 2,356 1,800 2,400 40090 Benefit Allotment 14,679 18,544 18,544 24,624 TOTAL PERSONNEL 145,302 147,006 138,144 220,186 OPERATING EXPENDITURES 42315 Membership & Dues 1,490 1,500 1,500 1,500 42325 Meetings 894 500 500 500 42330 Travel -Conferences 614 500 500 500 42335 Travel -Mileage & Auto Allow 59 500 500 500 42340 Education & Training 855 1,000 1,000 1,000 TOTAL OPERATING EXP. 3,912 4,000 4,000 4,000 CONTRACT SERVICES 45221 CS - Engineering 55,794 111,329 111,329 70,000 45222 CS - Traffic 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,685 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 116,106 330,816 344,329 182,600 DIVISION TOTAL 265,320 481,822 486,473 406,786 181 CITY OF DIAMOND BAR ENGINEERING (001-6551) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $406,786 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 220,186 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) 9,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG 500 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education &.Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 70,000 Misc. engineering studies/reports on an as 40,000 needed basis Fed. Funding Compliance 30,000 CS - Traffic Engr (45222) Amount Budgeted: 80,000 Traffic Counts, Speed Surveys, Warrant Analysis, Traffic Impact Studies, etc. 30,000 East-West f=reight Corridor/Freight Plans 50,000 CS - Plan Checking (46223) Amount Budgeted: 24,600 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 24,600 CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 182 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES Renta[/Lease of Equip 3,314 4,000 4,000 40010 Salaries 176,588 198,050 195,1)00 230,772 40020 Over -Time Wages 974 1,500 1,500 1,500 40070 City Paid Benefits 2,414 3,889 3,200 3,922 40080 Retirement 28,058 34,375 34,000 41,613 40083 Worker's Comp. Exp. 4,778 6,499 5,800 6,750 40084 Short/Long Term Disability 956 1,355 1,400 1,408 40085 Medicare 2,587 3,536 3,000 3,513 40090 Benefit Allotment 26,044 32,700 32,700 42,060 1,092,613 TOTAL PERSONNEL 242,399 281,904 276,600 331,538 SUPPLIES 41250 Road Maintenance Supplies 39,289 45,000 45,000 65,000 41300 Small Tools & Equipment 2,816 35,800 35,800 17,000 TOTAL SUPPLIES 42,105 80,800 80,800 82,000 OPERATING EXPENDITURES 42130 Renta[/Lease of Equip 3,314 4,000 4,000 4,000 42200 Equipment Maintenance 3,782 4,000 5,000 6,000 42310 Fuel 8,211 8,500 8,500 10,000 45506 TOTAL OPERATING EXP. 15,307 16,500 17,500 20,000 Professional Services CS -Traffic Signal Maint 201,294 220,000 220,000 44520 Prof Svcs - Engineering 57,114 40,805 40,805 K000 105,000 45512 57,114 40,805 40,805 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 116,100 135,000 135,000 135,000 45502 CS -Road Maintenance 243,421 310,000 310,000 175,000 45504 CS -Sidewalk Insp & Repair 155,784 306,613 306,613 342,613 45506 CS -Striping & Signing 26,964 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 201,294 220,000 220,000 220,000 45508 CS - Vegetation Control - - - 105,000 45512 CS -Storm Drainage 10,735 15,000 15,000 15,000 45522 CS -Right of Way Maint 34,031 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 788,329 1,086, 613 1,086,613 1,092,613 CAPITAL OUTLAY 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DIVISION TOTAL 1,146,374 1,509,622 1,505,318 1,586,151 183 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $1,586,151 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 331,538 Public Works Director . 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 2.00 FT 3.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 65,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members 65,000 Small Tools & Equipment (41300) Amount Budgeted: 117,000 Misc. Items (Grinding wheels, blades, 14,000 shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc, 4,000 Equipment Maintenance (42200) Amount Budgeted: 6,000. Grinder, Striper, Car washes, etc 6,000 Fuel (42310) Amount Budgeted: 10,000 Fuel 10,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Support 60,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 Street Sweeping 135,000 CS -Road Maintenance (45502) Amount Budgeted: 175,000 Road and Park Parking Lot Maintenance 175,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 342,613 Sidewalk R & R 150,000 Parkway Curb Removal (GF Reserves) 156,613 Replace Flatwork at Pantera Park 36,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 184 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5654) BUDGET DISCUSSION FY14-15 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS - Vegetation Control (45508) Amount Budgeted: 105,000 VICE Contract Crestline Annexation Area Freeway Ramps/Cal Trans ROW CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: - 185 CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES EY 2014-16 187 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted CONTRACT SERVICES 45500 CS - Public Works 34,387 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,000 24,675 45508 CS - Vegetation Control 102,809 102,400 102,400 - 45509 CS - Tree Maintenance 202,112 184,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 TOTAL CONTRACT SVCS. 376,901 363,375 362,700 230,757 DIVISION TOTAL 376,901 363,375 362,700 230,757 187 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558). BUDGET DISCUSSION FY14-15 TOTAL BUDGET $230,767 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS -Vegetation Control (45508) Amount Budgeted: - Moved to 5554 - CS - Tree Maintenance (45509) Amount Budgeted: 153,782 WCA Contract Tree Maintenance - 5 year cycle Area 2 -- 1,819 trees @ 40.501tree 73,670 Grow, Maple Hill & Washington Parks (4 -man Crew18 days) 13,747 Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380 Tree Planting 11,380' Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Remove and Replace 16 Stone Pines on Morning Canyon 14,280 Annual Supply of Tree Stakes & Ties 1,000 Bee Hive Removals from City Trees 500 CS - Tree Watering (45510) Amount Budgeted: 17,300 WCA Contract 17,300 lC .'ITY OF Department - Transfers Out W CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2014-2015 consist of transfers to the Community Organization Support Fund, Park Development Fund, Self -Insurance Fund, Debt Service Fund, Equipment Replacement Fund, LLAD Funds, and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort toprovide financial support to various community based organizations. The transfer to the Park Development Fund is being made in order to build up reserves that had been depleted in recent years. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Debt Service Fund is to make the principal and interest payment and any related banking charges on the 2002 fixed rate bonds. The transfer to the Equipment Replacement Fund is to fund various computer related equipment such as servers, printers, personal computers and printers. The transfers to the LLAD Funds have become necessary to supplement the funding of the districts operations. The City Council will be considering various funding mechanisms in the near future to ensure the continued services provided by these assessment districts. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. 190 CITY OF DIAMOND A ESTIMATED EXPENDITURES FY 2014-15 USES OF FUND BALANCE RESERVES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Transfer Out -PEG Fees Fund - Actual Adjusted Projected Adopted OPERATING TRANSFERS OUT 17,712 66,419 64,302 99,237 49011 Transfer Out -Com Orgnztn I'd 10,370 15,000 15,000 15,000 49012 Transfer Out -Law Enforce Fund 384,361 444,686 464,486 - 49015 Transfer Out - Gen Plan 158,115 223,489 500,000 1,133,739 49116 Transfer Out - Traffic Mit 294,202 434,677 500,000 1,453,147 49124 Transfer Out - Park Dev Fund 2,020,698 2,278,860 3,637,463 384,615 49156 Transfer Out - EEC BG 168 - 49250 Transfer Out - C I P 522,000 49370 Transfer Out -Debt Service Fd 837,288 843,906 843,693 848,406 49510 Transfer Out -Self Ins Fund 404,309 169,791 169,791 386,900 49520 Transfer Out - Vehicle Replace 200,000 49530 Transfer Out -Equip Replcmt 90,000 370,800 529,050 166,000 49540 Transfer Out -Bldg Maint - - 100,000 - 1,726,496 1,844,183 3,322,020 2,322,921 USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund - - - 20,397 49138 Transfer Out-LLAD #38 17,712 66,419 64,302 99,237 49139 Transfer Out-LLAD #39 95,652 117,834 110,984 116,237 49141 Transfer Out-LLAD #41 22,723 26,935 27,656 83,537 49250 Transfer Out-CIP Fund 158,115 223,489 112,501 1,133,739 294,202 434,677 315,443 1,453,147 TOTAL 2,020,698 2,278,860 3,637,463 3,776,068 191 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2014-15 TOTAL BUDGET $3,776,068 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49019) Amount Budgeted: 15,000 15,000 Transfer Out - Law Enforcement Fund (49012) Amount Budgeted: - Budget Savings - Transfer Out - Park & Facility Derr Fund (49124) 384,615 Willow Heights Park Development Fees 384,615 Transfer Out-CIP Fund (49250) Amount Budgeted: 522,000 Residential & Collector Street Rehab Area 3 337,500 Swing Set at Longview Park North 43,000 Fencing Replacement - Peterson Skate Park 33,500 Play Surface Replacement - Maplehill Park 32,000 Play Surface Replacement - Pantera Park 36,000 Play Surface Replacement - Reagan Park 40,000 Transfer Out -Debt Service Fund (49370) Amount Budgeted: 848,406 Bond Principal Payments 365,000 Interest Expense 478,406 Banking Charges 3,500 Accounting & Auditing Fees 1,500 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 386,900 Insurance Premiums 386,900 Transfer Out -Equip Replacement (49630) Amount Budgeted: 166,000 Computer Purchases 166,000 USES OF FUND BALANCE RESERVE Transfer Out - PEG Fees Fund (49135) Amount Budgeted: 20,397 Amount included in GF reserves to transfer to new fund 20,397 Transfer Out - LLAD #38 (49938) Amount Budgeted: 99,237 To Cover Fd Deficit 99,237 Transfer Out - LLAD #39 (49139) Amount Budgeted: 116,237 To Cover Fd Deficit 116,237 Transfer Out - LLAD #41(49141) 83,537 To Cover Fd Deficit 83,537 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 1,133,739 25514 Construct - Steep Canyon Trail Connector to Canyon Loop 18,370 26612 Add Trees, Irrigation & Solar Irrig Controllers to Dag Park 25,000 01414 Residential and Collector Street Rehab Area 2 280,000 01414 Residential and Collector Street Rehab Area 2 (trans from 01413) 61,369 01415 Residential and Collector Street Rehab Area 3 192,831 22813 Grand Ave Enhancement 127,169 26015 Peterson Park Parking Lot Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 192 193 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City, The City has continued this program to.show their ever increasing interest and support of the City's non profit community organizations. TOTAL 10,370 15,000 15,000 15,000 195 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - 39001 Transfer -in General Fund 10,370 15,000 15,000 15,000 TOTAL 10,370 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 10,370 15,000 15,000 15,000 10,370 15,000 15,000 15,000 TOTAL 10,370 15,000 15,000 15,000 195 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2014-15 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 190 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 384,361 831,547 851,347 656,347 Total Fund Balance Res. 384.,361 831,547 851,347 656,347 TOTAL 384,361 831,547 851,347 856,347 197 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-13 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - 384,361 384,361 851,347 36100 Investment Earnings - 2,500 2,500 5,000 39001 Transfer In - General Fund 384,361 444,686 464,486 - TOTAL 384,361 831,547 851,347 856,347 TRANSFERS OUT 9915-49001 Transfer Out - General Fund - - - 200,000 - - - 200,000 CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 384,361 831,547 851,347 656,347 Total Fund Balance Res. 384.,361 831,547 851,347 656,347 TOTAL 384,361 831,547 851,347 856,347 197 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FY13-14 TOTAL RESOURCE BUDGET $856,347 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 851,347 Estimated Based on Projections 851,347 Investment Income (36100) Investment Income TRANSFERSIN Transfer In - General Fund (39001) Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $200,000 TRANSFERS OUT 5,000 5,000 Transfer Out - General Fund (9915-49001) Amount Budgeted: 200,000 Transfer Out - General Fund 200,000 CAPITAL OUTLAY Capital Improvements Amount Budgeted: - Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 656,347 Based on Budget -Unrestricted 656,347 W11: CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 GENERAL PLAN UPDATE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adapted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 500,000 36100 Investment Earnings - - - - 39001 Transfer In - General Fund - - 500,000 - TOTAL - - 500,000 500,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund - - - CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 500,000 500,000 Total Fund Balance Res.. - - 500,000 500,000 TOTAL - - 500,000 500,000 199 CITY OF DIAMOND BAR GENERAL PLAN UPDATE FUND FY 14-'15 TOTAL RESOURCE BUDGET $500,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Estimated Based on Projections 500,000 Investment Income (36100) Investment Income TRANSFERS IN - Transfer In - General Fund (39001) - TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: - Transfer Out - General Fund - CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Based on Budget -Unrestricted 500,000 200 201 Glib OF DIAMOND BAF SPECIAL FUNDS BUDGET FY 2014-15 MEASURE R FUND FUND DESCRIPTION; The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 147,666 1,401,770 554,221 656,120 9915-49250 Transfer to CIP Fund - Carryover 803,271 Total Capital Outlay 147,666 1,401,770 554,221 1,459,391 FUND BALANCE RESERVES 25500 Reserve 857,285 53,068 894,564 51,793 Total Fund Balance Res, 857,285 53,068 894,564 51,793 TOTAL 1,004,951 1,454,838 1,448,785 1, 511,184 203 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 415,065 857,285 857,285 894,564 31325 Measure R Revenue 585,876 591,053 585,000 611,120 36100 Investment Earnings 4,010 6,500 6,500 5,500 TOTAL 1,004, 951 1,454,838 1,448, 785 1,511,184 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 147,666 1,401,770 554,221 656,120 9915-49250 Transfer to CIP Fund - Carryover 803,271 Total Capital Outlay 147,666 1,401,770 554,221 1,459,391 FUND BALANCE RESERVES 25500 Reserve 857,285 53,068 894,564 51,793 Total Fund Balance Res, 857,285 53,068 894,564 51,793 TOTAL 1,004,951 1,454,838 1,448,785 1, 511,184 203 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION . FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections $1,511,184 Amount Budgeted: 894,564 894,564 Measure R Revenue (31325) Amount Budgeted: 611,120 Measure R based on MTA estimate 611,120 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $1,459,391 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 656,120 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 Transfer to CIP Fund - Carryovers (9915-49260) 803,271 01414 Residential & Collector Street Rehab Area 2 703,271 26713 Comp Groundwater Drainage Study 100,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 204- 51,793 V CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. TOTAL 2,098,120 2,391,631 2,391,631 2,250,487 205 FY 2012-13 FY 2013.14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 723,905 669,251 669,251 715,842 31705 Gax Tax - 2105 264,013 294,213 294,213 293,143 31710 Gas Tax - 2106 188,117 233,781 233,781 232,933 31720 Gas Tax -2107 432,621 361,553 361,553 360,193 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 479,381 822,333 822,333 637,876 36100 Interest Revenue 2,583 3,000 3,000 3,000 . 39001 Transfer In - General Fund - - - TOTAL 2,098,120 2,391,631 2,391,631 2,250,487 TRANSFERS OUT 9915-49001 Transfer to General Fund 867,183 979,032 979,032 1,041,063 9915-49250 Transfer to CIP Fund 561,686 1,635,613 696,757 336,376 9915-49250 Transfer to CIP Fund - Carryovers 873,048 Total Transfers Out 1,428,869 2,614,645 1,675,789 2,250,487 FUND BALANCE RESERVES 25500 Reserve 669,251 (223,014) 715,842 - Total Fund Balance Res. 669,251 (223,014) 715,842 - TOTAL 2,098,120 2,391,631 2,391,631 2,250,487 205 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2014-15 TOTAL RESOURCE BUDGET $2,250,487 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget & Projections Gas Tax Revenue Gax Tax - 2105 (31705) Gas Tax - 2106 (31710) . Gas Tax - 2107 (31720) Gas Tax - 2107.5 (31730) HUTA - Prop 42 Replacement Amount Budgeted: 715,842 715,842 Amount Budgeted: 637,876 Interest Revenue Amount Budgeted: 3,000 Interest Revenue 3,000 TOTAL EXPENDITURE BUDGET $2,250,487 TRANSFERS -OUT Transfer to General Fund (991549001) Amount Budgeted: 1,041,063 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 971,063 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 336,376 01415 Residential & Collector Street Rehab Area 3 336,376 Transfer Out - CIP Carryovers (9915-49250) 873,048 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 609,398 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 206 1,531,645 Amount Budgeted: 293,143 Amount Budgeted: 232,933 Amount Budgeted: 360,193 Amount Budgeted: 7,500 Amount Budgeted: 637,876 Interest Revenue Amount Budgeted: 3,000 Interest Revenue 3,000 TOTAL EXPENDITURE BUDGET $2,250,487 TRANSFERS -OUT Transfer to General Fund (991549001) Amount Budgeted: 1,041,063 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 971,063 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 336,376 01415 Residential & Collector Street Rehab Area 3 336,376 Transfer Out - CIP Carryovers (9915-49250) 873,048 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 609,398 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 206 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET FY 2014-15 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. PERSONNEL SERVICES 65,608 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 91,198 94,320 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 1500 XXXX-40070 City Paid Benefits 1,514 1,781 25500 Approp Fund Balance 231,030 664,415 664,415 287,098 31310 Transportation Tax 942,893 950,088 950,088 982,329 34850 Transit Subsidy Prgrm Rev 1,039,633 1,200,000 1,100,000 1,200,000 36100 Interest Revenue 3,954 6,500 6,500 8,200 18,030 TOTAL 2,217,510 2,821,003 2,721,003 2,477,627 PERSONNEL SERVICES 65,608 83,700 78,000 91,700 XXXX-40010 Salaries 91,198 94,320 93,000 99,499 XXXX-40020 Over -Time Wages 830 1,500 1,000 1500 XXXX-40070 City Paid Benefits 1,514 1,781 1,781 1,834 XXXX-40080 Retirement Benefits 15,223 16,300 15,500 17,942 XXXX-40083 Workers Comp Expense 805 830 830 873 XXXX-40084 Short/Long Term Disability 546 575 575 607 XXXX-40085 Medicare Expense 1,347 1,438 1,438 1,520 XXXX-40090 Cafeteria Benefits 16,926 18,030 17,000 19,215 128,389 134,774 131,124 142,990 OPERATING SUPPLIES 5553-41200 Supplies 957 1,200 1,100 1,200 957 1,200 1,100 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 14,340 13,000 15,000 15,000 5553-42205 Computer Maintenance - 2,100 2,100 2,100 5553-42315 Membership & Dues 16,746 17,000 16,830 17,000 5553-42395 Misc Exp (2) - 1 100 25500 Reserve 31,084 32,100 33,931 34,200 CONTRACT SERVICES 5350-45310 CS - Excursions 65,608 83,700 78,000 91,700 5553-45315 CS - Holiday Shuttle 4,219 - - - 5553-45402 CS-Sheriff/Spcl Evts - 1,500 1500 1500 5553-45533 Transit Subsidy Program 269,674 300,000 275,000 300,000 5553-45535 Transit Subsidy -Fares 1,044,914 1,200,000 1,100,000 1,200,000 1,384,415 1,585,200 1,454,500 1,593,200 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 7,500 12,500 12,500 12,500 5553-46235 Computer Equip -Software 750 750 750 750 .8 , 250 13,250 13,250 13,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds - 400,000 800,000 450,000 - 400,000 800,000 450,000 TRANSFERS OUT 9915-49250 Transfer Out- CIP Fund - - - 230,000 9915-49250 Transfer Out - CIP Fund Carryover - - - - - - 230,000 FUND BALANCE RESERVES 25500 Reserve 664,415 654,479 287,098 12,788 664,415 654,479 287,098 12,788 TOTAL 2,217,510 2,821,003 2,721,003 2,477,627 207 CITY OF DIAMOND BAR Prop A -Transit Fund (112) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $2,477,627 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 287,098 Estimated Based on Projections 287,098 Transportation Tax (31310) Amount Budgeted: 982,329 Based on MTA Estimates 982,329 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000 Cost of Fares 1,200,000 Interest Revenue Amount Budgeted: 8,200 Based on Sympro Estimate 8,200 TOTAL EXPENDITURE BUDGET $2,464,840 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Deputy City Manager Sr. Mgt Analyst Management Analyst Administrative Coordinator Amount Budgeted: 0.10 FT 0.05 FT 0.40 FT 0.75 FT 0.025 FT 0.025 FT 0.025 FT 0.05 FT 1`11EY&VAI 142,990 142,990 OPERATING SUPPLIES Supplies (555341200) Amount Budgeted: 1,200 Diamond Ride -1D Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance:' Diamond Ride AssurelD -Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 208 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY14-15 Page 2 Membership & Clues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 91,700 Tiny Tots 1,700 Seniors 23,000 Day Camp 30,000 Adult Excursions 11,700 Concerts in the Park 1 Movies - Shuttles 10,300 City Birthday Party - Shuttles 3,300 4th of July - Shuttles 8,500 Winter Snow Fest - Shuttle 1,500 DB4Youth 1,700 CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy for DB Residents 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000 Transit System Fares 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (555346230) Amount Budgeted: 12,500 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 450,000 Sale of Prop A 450,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 230,000 24914 Traffic Signal Infrastructure upgrades 230,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 12,788 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET FY 2014-15 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 1,655,491 1,306,028 1,306,028 1,044,286 31320 Transportation Tax 782,901 788,073 788,073 814,816 36100 Interest Revenue 11,296 10,000 10,000 8,400 TOTAL 2,449,688 2,104,101 2,104,101. 1,867,502 PERSONNEL. SERVICES XXXX40010 Salaries 115,281 128,105 120,000 128,958 XXXX-40070 City Paid Benefits 813 1,587 1,000 1,599 XXXX-40080 Retirement Benefits 19,298 22,139 20,500 23,254 XXXX40083 Workers Comp Expense 2,121 2,372 2,372 2,376 XXXX-40084 Short/Long Term Disability 659 781 781 787 XXXX-40085. Medicare Expense 1,611 1,858 1,700 1,870 XXXX-40090 Cafeteria Benefits 14,085 16,140 16,140 16,890 153,868 172,982 162,493 175,734 OPERATING EXPENDITURES 42205 Computer Maintenance 4,843 4,800 5,200 5,200 4,843 4,800 5,200 5,200 PROFESSIONAL SERVICES 44000 Professional Services 25,623 28,443 28,443 35,000 25,623 28,443 28,443 35,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 494,117 570,000 570,000 575,000 494,117 570,000 570,000 575,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 1,915 - - - 1,915 - - - TRANSFERS OUT 9915-49001 Transfer to General Fund - 9915-49250 TransfertoCIPFund 463,294 1,067,629 293,679 552,365 9915-49250 Transfer to CIP Fund carryove - - - 471,625 463,294 1,067,629 293,679 1,023,990 FUND BALANCE RESERVES 25500 Reserve 1,306,028 260,248 1,044,286 52,578 1,306,028 260,248 1,044;286 52,578 TOTAL 2,449,688 2,104,101 2,104,101 1,867,502 211 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $1,867,502 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,044,286 Anticipated FB 1,044,286 Transportation Tax (31320) 814,816 Based on MTA Projection 814,816 Interest Revenue Amount Budgeted: 8,400 Based on Sympro Estimates 8,400 TOTAL EXPENDITURE BUDGET 1,814,924 PERSONNEL SERVICES Amount Budgeted: 175,734 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.25 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Maint.) 5,200 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 35,000 Citywide Traffic Signal Timing Plan 35,000 CONTRACT SERVICES Amount Budgeted: 575,000 Para -Transit Dial a Cab 575,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted; - TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 552,365 22813 Grand Ave Enhancement (add'I new approp) 446,420 23914 Zone 1 Arterial Overlay (add'I new approp) 14,675 26315 DBB/BCR Intersection Enhancements 91,270 Transfer Out - CIP Carryovers (9915-49250) 471,625 23914 Zone 1 Arterial Overlay 210,625 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DB Blvd/Kiowa Crest 41,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 52,578 212 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-16 Moving Ahead for Progress in the 21st Century (MAP -21) FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. ESTIMATED RESOURCES 25500 CIP Reserve 31331 Federal - STPL Revenue 31845 SAFETEA-LU Revenue 31846 SAFETEA-LU Dema Revenue 36100 Investment Earnings - 699,220 TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted - 363 363 363 492,626 699,220 - 333,964 219,810 900,190 110,463 1,459,513 1,003,725 9915-49250 Transfer to CIP Fund - Carryover - 699,220 363 - - - 712,799 1,599,773 110,826 2,493,060 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 712,436 1,599,410 110,463 1,003,725 9915-49250 Transfer to CIP Fund - Carryover 1,488,973 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay 712,436 1,599,410 110,463 2,492,698 FUND BALANCE RESERVES 25500 Reserve 363 363 363 362 Total Fund Balance Res. 363 363 363 362 TOTAL 712,799.00 1,599,773 110,826 2,493,060, 213 CITY.OF DIAMOND BAR MAP 21 Fund (114) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $2,493,060 Revenues Amount Budgeted: 2,492,697 Federal-STPL Revenues 333,964 SAFETEA-LU 1,459,613 SAFETEA-LU Demo 699,220 Approp Fund Balance Amount Budgeted: 363 Estimated Based on Budget 363 TOTAL EXPENDITURE BUDGET $2,492,698 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,003,725 23313 Lemon Ave. Partial Diamond Interchange (add`I new approp) 669,761 22813 Grand Ave. Enhancements (add'I new approp) 333,964 Transfer to CIP Fund Carryovers (9915-49250) 23313 Lemon Ave. Partial Diamond Interchange 22813 Grand Ave. Enhancements 789,753 699,220 1,485,973 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 362 362 214 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adapted waste hauler fees and funds received from the State for recycling education and efforts. PERSONNEL SERVICES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 186,122 218,017 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 1,000 2,500 5515-40070 City Paid Benefits 2,151 25500 Approp Fund Balance 897,539 1,014,850 1,014,850 989,145 31870 Used Motor Oil Block Grant 17,546 5,000 - - 31875 Beverage Ctnr Recycling Grt - 15,000 15,206 - 34820 AB939 Admin Fees 509,035 475,000 475,000 490,000 36100 Interest Revenue 6,240 6,000 5,000 7,500 295,925 TOTAL 1,430,360 1,515, 850 1,510, 056 1,486,645 PERSONNEL SERVICES 5515-40010 Salaries 186,122 218,017 217,000 212,305 5515-40020 Over -Time Wages 2,416 1,000 1,000 2,500 5515-40070 City Paid Benefits 2,151 2,306 2,306 2,824 5515-40080 Retirement 30,477 37,678 35,000 38,283 5515-40083 Worker's Comp. Exp, 2,660 2,845 2,845 2,836 5515-40084 Short/LongTerm Disability 1,022 1,330 1,330 1,295 5515-40085 Medicare 2,717 3,247 3,247 3,177 5515-40090 Benefit Allotment 23,015 29,502 29,502 29,817 Total Personnel 250,580 295,925 292,230 293,037 SUPPLIES 5515-41200 Operating Supplies 1,658 9,500 9,500 - 5515-41400 Promotional Supplies 13,390 20,000 20,000 20,000 15,048 29,500 29,500 20,000 OPERATING EXPENDITURES 5515-42110 Printing 23,903 43,500 43,500 35,000 5515-42115 Advertising 2,570 5,953 5,000 5,000 5515-42120 Postage - 8,700 5,000 5,000 5515-42315 Membership/Dues - 300 300 300 5515-42320 Publications - 200 200 200 5515-42325 Meetings - 500 500 500 5515-42330 "travel-Cant&Meetings - 1,000 1,000 1,000 5515-42340 Education & Training - 500 500 500 5515-42355 Contributions -Gam. Groups - 1,000 - 1,000 Total Operating Exp. 26,473 61,653 56,000 48,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 61,408 80,000 60,000 80,000 Total Prof. Svcs. 61,408 80,000 60,000 80,000 CONTRACT SERVICES 5515-45500 CS -Public Warks - 22,500 22,500 20,000 Total Contract Svcs. - 22,500 22,500 20,000 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment - 25,000 24,900 - Total Contract Svcs. - 25,000 24,900 - TRANSFERS OUT 9915-49001 Transfer Out -General Fund 62,001 60,681 60,681 79,698 9915-49160 Transfer Out - Used Oil Fund - - - - 9915-49161 Transfer Out - Bev Recyc Fd - - - 20,000 (32,001 60,681 60,681 99,698 FUND BALANCE RESERVES, 25500 Reserve 1,014,850 965,591 989,145 925,410 Total Fund Balance Res. 1,014,850 965,591 969,145 925,410 TOTAL 1,430, 360 1,515,850 1,510, 056 1,486,645 215 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,486,645 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 989,145 Estimated based on Budget 989,145 Used Motor Oil Block Grant (31870) Moved to Fund 160 Beverage Cntnr Recycling Grant (31875) Moved to Fund 161 AB939 Admin Fees (34820) AB939 Admin Fees Interest Revenue Interest Revenue TOTAL EXPENDITURE BUDGET Amount Budgeted; - Amount Budgeted: - Amount Budgeted: 490,000 490,000 Amount Budgeted: 7,500 7,500 $561,235 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Items/Recycling Items Printing (551542110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 216 Amount Budgeted: Full Time PW Director 0.15 FT Deputy City Manager 0.475 FT Sr. Mgt Analyst 0.475 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT . Public Information Manager 0.10 FT Public Information Coordinator 0.30 FT Media Specialist 0.10 FT 2.25 FT. 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Items/Recycling Items Printing (551542110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 216 CITY OF DIAMOND BAIL AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FYI 3-14 Page 2 Advertising (5515-42115) Amount Budgeted: 5,000 Multi -media campaign focusing on integrated 5,000 waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 Membership/Dues (5515-42315) 300 Membership Fees 300 Publications (5515-42320) Subscriptions Meetings (5515-42325) Meetings Travel-Conf & Meetings (5515-42330) Conferences Amount Budgeted: 200 500 200 Amount Budgeted: 1,000 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 80,000 On-call Technical Assistance/Support in 80,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door to Door/Special Collection HMW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 79,698 Street'Sweeping (001-5554-45501) 444,698 Storm Drainage (001-5554-45512) 15,000 Trans Out - Bev Recycling Grant Fund (9915-49161) Amount Budgeted: 20,000 Beverage Recycling Grant Fund Balance 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 925,410 217 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 Traffic Mitigation Fund FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. PROFESSIONAL SERVICES 44000 Professional Svcs - 143,143 10,000 131,018 Total Professional Svcs - 143,143 10,000 131,018 TRANSFERS OUT 9915-49001 Transfer Out to General Fund 9915-49124 Transfer to Park Dev Fund 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers - 150,000 150,000 - - 75,000 75,000 - 92,550 188,730 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res, 466,915 .102,272 735,415 572,397 TOTAL 559,465 470,415 970,415 892,145 219 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 CIP Reserve 463,507 466,915 466,915 735,415 31331 County STPL Revenue 92,550 34660 Traffic Mitigation Fees - Eng - 154,730 36100 Investment Earnings 3,408 3,500 3,500 2,000 39001 Transfer In - General Fund 500,000 - TOTAL 559,465 470,415 970,415 892,145 PROFESSIONAL SERVICES 44000 Professional Svcs - 143,143 10,000 131,018 Total Professional Svcs - 143,143 10,000 131,018 TRANSFERS OUT 9915-49001 Transfer Out to General Fund 9915-49124 Transfer to Park Dev Fund 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers - 150,000 150,000 - - 75,000 75,000 - 92,550 188,730 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res, 466,915 .102,272 735,415 572,397 TOTAL 559,465 470,415 970,415 892,145 219 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $892,145 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 735,415 Restricted Fund Balance 172,254 Unrestricted Fund Balance 563,161 Traffic Mitigation Fees (34660) Amount Budgeted: 154,730 Traffic Mitigation Fees (Willow Heights) 154,730 Interest Income (36100) Amount Budgeted: 2,000 Interest Income 2,000 Transfer In from General Fund Amount Budgeted: - TOTAL EXPENDITURE BUDGET $319,748 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 131,0.18 Sasaki Transportation 8,995 Fehr & Peers 103,153 KOA Corp 18,870 TRANSFERS OUT Amount Budgeted: 188,730 Transfer to CIP Fund (9916-49250) 26315 DBBIBCR Intersection Enhancements 188,730 FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 572,397 Restricted 138,254 Unrestricted 434,143 220 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 Sewer Mitigation Fund FUND DESCRIPTION: This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 CIP Reserve - - - - 34668 Sewer Fees - - - 32,400 36100 Investment Earnings - - - TOTAL - - - 32,400 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - - 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - - FUND BALANCE RESERVES 25500 Reserve - - - 32,400 Total Fund Balance Res. - - - 32,400 TOTAL - - - 32,400 221 CITY OF DIAMOND BAR Sewer Mitigation Fund (117) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $32,400 ESTIMATED RESOURCES Revenues Sewer Fees Amount Budgeted: 32,400 32,400 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: - Transfer to CIP Fund Carryovers (9915-49250) - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 32,400 32,400 222 III'' III III SPECIAL FUNDS BUDGET FY 2014-15 .AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. OPERATING EXPENDITURES 509842205 Computer Maintenance 20,573 76,850 76,850 43,350 Total Operating Exp. 20,573 76,850 76,850 43,350 PROFESSIONAL SERVICES 5098-44000 Professional Services FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 28,200 - - - Actual Adjusted Projected Adopted ESTIMATED RESOURCES 15,000 15,000 15,000 17,500 5098-46235 Computer Equip -Software 3,966 14,000 14,000 14,000 Total Capital Outlay 25500 Approp Fund Balance 164,867 165,587 165,587 125,487 31810 Pollution Reduction Fees 67,336 65,000 65,000 65,000 36100 Interest Revenue 1,123 750 750 750 TOTAL 233,326 231,337 231,337 191,237 OPERATING EXPENDITURES 509842205 Computer Maintenance 20,573 76,850 76,850 43,350 Total Operating Exp. 20,573 76,850 76,850 43,350 PROFESSIONAL SERVICES 5098-44000 Professional Services 9,000 - - - 5098-44030 Prof Svcs -Traffic Mgmt Spt 19,200 - - - Total Prof. Svcs. 28,200 - - - CAPITAL OUTLAY 5098-46100 Auto Equipment - - 5098-46230 Computer Equip -Hardware 15,000 15,000 15,000 17,500 5098-46235 Computer Equip -Software 3,966 14,000 14,000 14,000 Total Capital Outlay 18,966 29,000 29,000 31,500 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - 89,000 9915-49250 Transfer,to CIP Fund - Carryover - Total Transfers Out - - - 89,000 FUND BALANCE RESERVES 25500 Reserve 165,587 125,487 125,487 27,387 Total Fund Balance Res. 165,587 125,487 125,487 27,387 TOTAL 233,326 231,337 231,337 102,237 223 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $191,237 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 125,487 Projected r 125,487 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 750 Based on Sympro Estimate 750 TOTAL EXPENDITURE BUDGET $163,850 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 43,350 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance. and support (3 - Servers) 4,500 Cisco Network HW Support 10,000 Transit Pass Systems (On-line Sales) GovIS - TPS annual -Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign - SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - DB Traffic Mgt Center Support - Document Imaging - CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 17,500 TPS HW Enhancements (Server) 15,000 DBITS HW Enhancements 2,500 Computer Equip - Software (46235) Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 89,000 22313 Neighborhood Traffic Management Prgm 34,000 24914 Traffic Signal Infrastructure Upgrades 55,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 27,387 224 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION; The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. 225 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 CIP Reserve 50,030 69,082 69,082 35,603 31880 SB821 Revenue -Current Yr 64,462 35,414 35,414 52,722 31880. SB821 Revenue -Reserves (37,082) 37,393 36100 Investment Earnings (30) - 189 250 TOTAL 114,462 104,496 67,603 125,968 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 45,380 32,000 32,000 125,968 9915-49250 Transfer to CIP Fund - Carryover - - - Total Transfers Out 45,380 32,000 32,000 125,968 FUND BALANCE RESERVES 25500 Reserved 69,082 72,496 35,603 - Total Fund Balance Res. 69,082 72,496 35,603 - TOTAL 114,462 104,496 67,603 125,968 225 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget $125,968 Amount Budgeted: 35,603 35,603 SB821 Revenue -Current Yr (31880) 52,722 Based on MTA Estimates 52,722 SB821 Revenue -Reserves (31880) Equal to amount returned during FY 13114 37,393 37,393 Interest Revenue (36100) Amount Budgeted: 250 Interest Revenue 250 TOTAL EXPENDITURE BUDGET 125,968 TRANSFERS OUT Transfer to CIP Fund - (9915-49250) 125,968 22813 Grand Ave Enhancement'(add'I aprrop required) 125,968 Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - (reserved for project carryover) - 226 CITY OF DIAMOND BAF SPECIAL FUNDS BUDGET FY 2014-15 MTA Grants Fund FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signflcant projects proposed by local jurisdictions, Clatrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 CIP Reserve - - - - 31332 MTA Grant Revenue - - _ 450,000 36100 Investment Earnings - - - - TOTAL - - - 450,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 450,000 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 450,000 FUND BALANCE RESERVES 25500 Reserve - - - - Total Fund Balance Res. - - - - TOTAL - - - 450,000 227 CITY OF DIAMOND BAR MTA Grants Fund (120) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $450,000 ESTIMATED RESOURCES Revenues MTA Grant Amount Budgeted: 450,000 450,000 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET $450,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 450,000 23313 Lemon Ave Interchange (new funding source) 450,000 Transfer to CIP Fund Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 228 CITY OF DIAMOND BAR SPECIAL. FUNDS BUDGET FY 2014-15 WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - 95,844 34662 Solid Waste Impact Fees - 120,844 120,844 122,173 36100 Investment Earnings - - - 500 TOTAL - 120,844 120,844 218,517 TRANSFERS OUT 9915-49250 Transfer to GIP Fund - 120,844 25,000 122,173 9915-49250 Transfer to CIP Fund - Carryover 95,844 Total Capital Outlay - 120,844 25,000 218,017 FUND BALANCE RESERVES 25500 Reserve - - 95,844 500 Total Fund Balance Res. - - 95,844 500 TOTAL - 120,844 120,844 218,517 229 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections $218,517 Amount Budgeted: 95,844 95,844 Waste Hauler Fees (34662) Amount Budgeted: 122,173 Solid Waste Impact Fees 122,173 Interest Revenue (36100) Based on Sympro Estimate Amount Budgeted: 500 500 TOTAL EXPENDITURE BUDGET $218,017 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted, 122,173 01415 Residential & Collector Street Rehab Area 3 122,173 Transfer to CIP Fund - Carryovers (9915-49250) 01414 Residential & Collector Street Rehab Area 2 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 230 95,844 95,844 500 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. TRANSFERS FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 38,462 - - - 34555 Quimby Fees 26,138 - - - 36100 Interest Revenue 224 - - - 39001 Transfers In - General Fund - - - - TOTAL 4,824 64,824----- TRANSFERS OUT 9915-49250 Transfer Out - CIP 64,824 - - 9915-49250 Transfer Out - CIP carryovers - - Total Capital Outlay 64,824 - - - FUND BALANCE RESERVE 25500 Fund Balance Reserve - - - Total Fund Balance Reserve - - - TOTAL 64,824 - - - 231 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FYI 4-15 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: - TOTAL EXPENDITURE BUDGET - TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: - Transfers Out - CIP Fund (49250) - Carryovers - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 232 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49141 Transfer to LLAD 41 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted (191,245) - - 162,027 319,127 415,340 420,340 147,320 181 - - - 128,063 415,340 420,340 309,347 108,063 115,340 115,340 130,320 20,000 5,000 5,000 17,000 - 300,000 137,973 162,027 128,063 420,340 258,313 309,347 FUND BALANCE RESERVES 25500 Reserve - (5,000) 162,027 (0) Total Fund Balance Res. - (5,000) 162,027 (0) TOTAL 128,063 415,340 420,340 309,347 233 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2013-14 TOTAL RESOURCE BUDGET $309,347 ESTIMATED RESOURCES Approp Fund Balance (25500) Prop A -Safe Nghbrhd Pks (31815) Unrestricted Funds Restricted Funds Amount, Budgeted: Amount Budgeted: TOTAL EXPENDITURE BUDGET $309,347 162,027 162,027 147,320 95,320 52,000 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 17,000 LLAD 41 17,000 Amount Budgeted: 162,027 Transfer to CIP Fund - Carryovers (9915-49250) 25214 Construction of Grandview Trail 162,027 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (0) (0) 234 CITY OF DIAMOND BAF SPECIAL, FUNDS BUDGET FY 2014-15 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources, for the development and enhancement of the City's parks and facilities. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 163,510 502 502 66,983 39001 Transfer In - General Fund - - - 384,615 39116 Transfer In - Traffic Mit Fund 75,000 75,000 - 36100 Interest Revenue 655 - 1,000 TOTAL 164,165 75,502 75,502 452,598 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 163,663 72,754 8,519 50,000 9915-49250 Transfer to CIP Fund - Carryover 64,235 Total Transfers Out 163,663 72,754 8,519 114,235 FUND BALANCE RESERVES 25500 Reserve 502 2,748 66,983 338,363 Total Fund Balance Res. 502 2,748 66,983 338,363 TOTAL 164,165 75,502 75,502 452,598 235 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $452,598 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 66,983 Estimated Based on Actual Exp. 66,983 Transfer In - General Fund (39001) Amount Budgeted: 384,615 Transfer In - General Fund 384,615 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $114,235 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 50,000 Design of Heritage Park & Community 25414 Center Imp (new funding source) 50,000 Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: . 64,235 25214 Construction of Grandview Trail 64,235 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 338,363 236 CITY OF DIAMOND BAIL SPECIAL FUNDS BUDGET FY 2014-15 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp, Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 2 2 130,364 300,853 408,190 340,489 205,934 300,853 408,192 340,491 336,298 9,053 5,078 4,888 6,909 - - 188 - 123 t 131 73 176 1,347 878 841 1,245 184 102 116 138 55 31 33 42 132 74 78 100 2,374 1,348 1,423 1,882 13,268 7,642 7,640 10,492 - 2,218 2,218 2,200 - 2,218 2,218 2,200 OPERATING EXPENDITURES 5215-42115 Advertising - - - 5350-42335 Travel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 14,274 13,087 13,087 10,000 Total Operating Exp. 14,274 13,087 13,087 10,000 PROFESSIONAL SERVICES 5215-44000 Professional Services 92,189 197,849 130,150 107,576 Total Prof. Svcs. 92,189 197,849 130,150 107,576 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - _ 9915-49250 Transfer to CIP Fund 181,120 187,396 57,032 100,523 9915-49250 Transfer to CIP Fund - Carryovers - 123,772 Total Transfers Out 181,120 187,396 57,032 224,295 CDBG Carry Over 2 - 130,364 (18,265) TOTAL 300,851 408,192 340,491 336,298 237 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $336,298 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 130,364 130,364 CDBG Revenue (31630) Amount Budgeted: 205,934 Based on CDC awarded amount 205,934 TOTAL EXPENDITURE BUDGET $354,563 PERSONNEL SERVICES Amount Budgeted: 10,492 Senior Program: Com Svcs - Coordinator (D96904-14) 0.11 FT 10,492 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 City Senior Program (D96904-14) 2,200 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 10,000 YMCA Childcare & Day Camp (600873-14) 10,000 Senior Club Support (D96904-14) PROFESSIONAL SERVICES Amount Budgeted: 107,576 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-14) 4,200 Contract Admin - Senior Programming (I796904-14) 1,876 Contract Admin - YMCA Childcare (600873-14) 1,500 Home Improvement Loan Pgm (600503-14) 80,000 HIP Consultanting Svcs (600503-14) 20,000 TRANSFERS -OUT Amount Budgeted: 224,295 Transfer Out - CIP (9915-49250) ADA Sidewalk Improvements (601544-13) 73,060 Contract Admin - Sidewalk Improvements (601544-13) 9,963 ADA Improvements at Sycamore Cyn Park 17,500 Transfer Out - CIP Carry Over (9915-49250) ADA Sidewalk Improvements (601544-13) 103,148 Contract Admin - Sidewalk Improvements (601544-13) 9,624 ADA Improv Mini -Parks Star Dust & Longview (601649-13) 10,000 Contract Admin - Sidewalk Improvements (601649-13) 1,000 238 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2094-15 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician, FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 82,173 94,133 94,133 100,833 31855 Public Safety Grant - State 100,000 100,000 100,000 100,000 36100 Interest Revenue 718 500 500 1,000 TOTAL 182,391 194,633 194,633 201,833 SUPPLIES 4411-41200 Operating Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL- OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund - 500 500 1,400 1,000 1,400 1,000 900111111111 5,000 5,000 4,900 5,000 5,000 5,000 4,900 5,000 1,295 5,000 - 5,000 1,295 5,000 - 5,000 82,463 107,322 87,500 109,462 82,463 107,322 87,500 109,462 FUND BALANCE RESERVE 25500 Fund Balance Reserve 94,133 76,811 100,833 80,871 Total Fund Balance Reserve 94,133 76,811 100,833 80,871 TOTAL 182,891 194,633 194,633 201,833 239 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $201,833 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 Fund.Balance Reserve Amount Budgeted: 1 100,833 Estimated based on projections 100,833 TOTAL EXPENDITURE BUDGET $120,962 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Project Sister - At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 109,462 Law Enf Tech 84,462 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 80,871 240 CITY OF DIAMOND ON® BAR SPECIAL FUNDS BUDGET FY 2014-15 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. CAPITAL OUTLAY 4411-46250 Misc Equipment - - - - Total Capital Outlay - - - - TRANSFER -OUT 9915-49001 Transfer -out - General Fund 97,172 66,754 66,754 - Total Transfer Out 97,172 66,754 66,754 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 66,254 - - - Total Fund Balance Reserve 66,254 - - - TOTAL 963,426 66,754 66,754 - 241 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 162,363 66,254 66,254 - 31852 Asset Forfeiture Revenue - - - 36100 Interest Revenue 1,063 500 500 - TOTAL 163,426 66,754 66,754 - CAPITAL OUTLAY 4411-46250 Misc Equipment - - - - Total Capital Outlay - - - - TRANSFER -OUT 9915-49001 Transfer -out - General Fund 97,172 66,754 66,754 - Total Transfer Out 97,172 66,754 66,754 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 66,254 - - - Total Fund Balance Reserve 66,254 - - - TOTAL 963,426 66,754 66,754 - 241 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY 2014-15 TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Based on Projection - Interest Revenue (36100) Amount Budgeted: - Based on History TOTAL EXPENDITURE BUDGET $0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: - Narcotic Deputy (STAR Program) - FUND BALANCE RESERVES Reserve (25600) Amount Budgeted: - 242 CITY OF DIAMOND BAIL SPECIAL FUNDS BUDGET FY 2014-15 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 40,970 36,117 36,117 35,317 31857 CA Law Enf Equip Pgm - - - - 36100 Interest Revenue 289 200 200 200 TOTAL 41,259 36,317 36,317 35,517 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 5,142 10,000 1,000 10,000 5,142 10,000 1,000 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 36,117 26,317 35,317 25,517 Total Fund Balance Reserve 36,117 26,317 35,317 25,517 TOTAL 41,259 36,317 36,317 35,517 243 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $35,517 Approp Fund Balance Amount Budgeted: Estimated Based on Projectons 35,317 35,317 CA Law Enf Equip Pgm Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) 1 - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriff's Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 25,517 244 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PEG FEES FUND FUND DESCRIPTION: Public, Educational and Governmental (PEG) flees totaling 1 % of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. ESTIMATE© RESOURCES 25500 Fund Balance Reserve 31215 PEG Fees 36100 Interest Revenue 39001 Transfers In - General Fund TOTAL CAPITAL EXPENDITURES 46250 Miscellaneous Equipment Total Capital Outlay FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 20,397 - - - 100,000 - 1,000 - - 121,397 85,000 85,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve - - - 36,397 Total Fund Balance Reserve - - - - 36,397 TOTAL - - - 121,397 245 CITY OF DIAMOND BAR PEG FEES FUND FY14-15 TOTAL RESOURCE BUDGET 121,397 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,397 20,397 PEG Fees (31215) Amount Budgeted: 100,000 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 TOTAL EXPENDITURE BUDGET 85,000 CAPITAL OUTLAY Misc. Capital Outlay (46250) Amount Budgeted: 85,00.0 Camera & Lighting Equipment 50,000 Apple Mac Workstation 10,000 Furnishings for Broadcast Room 25,000 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: - Transfers Out - C1P Fund (49250) - Carryovers FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 36,397 36,397 246 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2012-13 FY 2013-14 FY 2413-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 5,000 5,000 25500 Approp Fund Balance - (15,779) (15,779) - 30300 Prop Tx -Sp Assessment 265,007 268,245 268,245 268,000 39001 Transfer in - General Fund 17,712 66,419 64,302 99,237 TOTAL 282,719 318,885 316,768 367,237 OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts 3,787 5,000 5,000 5,000 135,569 150,325 150,325 150,325 14,110 16,200 14,500 16,200 153,466 171, 525 169,826 171,525 2,493 5,743 5,743 4,100 2,493 5,743 5,743 4,100 142,539 141,617 141,200 191,612 142,539 141,617 141,200 191,612 FUND BALANCE RESERVES 25500 Reserve (15,779) - - - Total Fund Balance Res. (15,779) - - - TOTAL 282,719 318,885 316,768 367,237 L 247 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $367,237 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance Prop Tx -Sp Assessment (30300) Amount Budgeted: 268,000 Property Tax 268,000 Transfer In General Fd (39001) Amount Budgeted: 99,237 To Cover Deficit - to be repaid to Gen Fd 99,237 TOTAL EXPENDITURE BUDGET $367,237 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 150,325 Water 142,625 Edison 7,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBlvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,100 Assessment Engineer 4,100 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 191,612 Contract Maintenance (Excel) 140,612 Rehabilitation of bare areas in Medians (18,000 sq ft) 50,000 Extra gopher control contract at S. Brea Canyon Rdlalong 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 248 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAT #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their properly taxes. This fund accounts for this district's operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 39001 Transfer In - General Fund TOTAL OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted (9,464) (13,813) (13,813) 163,091 162,630 162,630 163,000 95,652 117,834 110,984 116,237 249,279 266,651 259,801 279,237 5539-42115 Advertising 4,411 5,000 5,000 5,000 5539-42126 Utilities 79,747 89,000 89,000 89,000 5539-42210 Maint. of Grounds/Bldgs 21,915 9,850 3,000 19,250 Total Operating Exp. 106,073 103,850 97,000 113,250 PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45509 Tree Maintenance 5539-45519 Weed Abatement Total Contract Svcs. CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements Total Capital Expenditures. 3,330 6,469 6,469 4,500 3,330 6,469 6,469 4,500 139,515 139,332 139,332 139,332 5,155 14,174 17,000 17,000 17,000 153,689 156,332 156,332 161,487 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (13,813) - - Total Fund Balance Res. (13,813) - - TOTAL 249,279 266,651 259,801 279,237 249 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $279,237 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Estimated Based on Projections - Prop Tx -Sp Assessment (30300) Amount Budgeted: 163,000 Property Tax 163,000 Transfer In - General Fd (39001) Amount Budgeted: 116,237 To Cover Deficit - to be repaid to Gen Fd 116,237 TOTAL EXPENDITURE BUDGET $279,237 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing notices 5,000 Utilities (42126) Amount Budgeted: 89,000 Water 84,000 Edison 5,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 19,250 As -needed Maintenance 6,750 Add Sand to Tot Lots at Five (5) Mini -Parks 7,000 R&R Sidewalk at Longview North to Meet ADA Requirements 3,000 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 CS - Tree Maintenance (45509) Amount Budgeted: 5,155 Tree Maintenance - 5 year Cycle LLAD #39 Slopes (4 man crew - $25,77615 yrs) 5,155 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 250 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. OPERATING EXPENDITURES 5541-42115 Advertising 5541-42126 Utilities 5541-42210 Maint. of GroundslBldgs Total Operating Exp. PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Sacs. CONTRACT SERVICES 5541-45500 Contract Services 5541-45509 Tree Maintenance 5541-45519 CS-WeedlPest Abatement Total Contract Svcs. CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 4,560 5,000 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 55,750 55,750 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 77,750 63,750 77,750 2,762 25500 Approp Fund Balance 24,806 26,877 26,877 - 30300 Prop Tx -Sp Assessment 122,511 122,157 122,157 123,000 36100 Interest Revenue 30 - - - 39001 Transfer in - General Fund 22,723 26,935 27,656 83,537 39123 Transfer in - Prop A 20,000 5,000 5,000 17,000 TOTAL 190,070 180,969 181,690 223,537 OPERATING EXPENDITURES 5541-42115 Advertising 5541-42126 Utilities 5541-42210 Maint. of GroundslBldgs Total Operating Exp. PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Sacs. CONTRACT SERVICES 5541-45500 Contract Services 5541-45509 Tree Maintenance 5541-45519 CS-WeedlPest Abatement Total Contract Svcs. CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 4,560 5,000 5,000 5,000 40,524 55,750 55,750 55,750 7,643 17,000 3,000 17,000 52,727 77,750 63,750 77,750 2,762 6,470 6,470 4,500 2,762 6,470 6,470 4,500 49,726 49,730 49,730 49,730 47,357 57,978 61,740 61,740 44,200 107,704 111,470 111,470 141,287 TRANSFERS OUT 49001 Transfer Out - General Fund 9,721 - 9,721 = - FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 26,877 (24,442) - - Total Fund Balance Res. 26,877 (24,442) - - TOTAL 190,070 171,248 181,690 223,537 251 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $223,537 ESTIMATED RESOURCES Approp f=und Balance (25500) Amount Budgeted: - Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,000 Property Tax 123,000 Interest Revenue Amount Budgeted: - Based on Experience - Transfers In Amount Budgeted: 100,537 General Fund 83,537 Prop A SP Fund 123 17,000 TOTAL EXPENDITURE BUDGET $223,537 44I F10 11CI&W Mrim— Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 55,750 Water 53,550 Edison 2,200 Maint. of GroundslBldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 CS -Tree Maintenance (45509) Amount Budgeted: 47,357 Tree Maintenance - 5 year Cycle LLAD #41 728 trees @ $40.501tree 29,484 LEAD #41 Slopes (4 man crew - $61,865/5 yrs) 12,373 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,50015yrs) 5,500 CS-WeedlPest Abatement (45519) Amount Budgeted: 44,200 L.A. County Ag 20,200 Fire Brushing by Goats 19,000 Fire Brushing hand work by CCG 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 252 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 USED OIL BLOCK GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - - - 31870 Used Motor Oil Block Grant - - - 16,021 36100 Interest Revenue - - - 39115 Transfer in - Waste Mgmt - - - - TOTAL - - - 16,021 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 3,000 - 8,021 - 1,000 - - - 12,021 2,000 - - - 2,000 2,000 - - 2,000 - - - 16,021 253 CITY OF DIAMOND BAR USED OIL BLOCK GRANT (160) BUDGET DISCUSSION FYI 4-15 TOTAL RESOURCE BUDGET $16,021 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance Used Motor Oil Block Grant (31870) Amount Budgeted: 16,021 Grant Revenue 16,021 Transfer In -Waste Management (39115) Amount Budgeted: To Move Fund Balance from Fund 115 TOTAL EXPENDITURE BUDGET 16,021 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Mailer 3,000 Advertising (42115) Amount Budgeted: 8,021 Promotional Items 7,021 Shelter Ads 1,000 Postage (42120) Amount Budgeted: 1,000 Postage 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Used Oil Race Car 2,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 2,000 SEMCO 2,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 254 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 BEVERAGE CONTAINER RECYCLING GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. ESTIMATED RESOURCES 25500 Approp Fund Balance 31875 Beverage Container Grant 36100 Interest Revenue 39115 Transfer in - Waste Mgmt Postage TOTAL OPERATING EXPENDITURES 41200 Supplies 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted - - 14,744 - - 200 - 20,000 - 34,944 2,244 1,000 2,000 500 5,744 8,000 - - 8,000 1,000 1,000 FUND BALANCE RESERVES 25500 Reserve - - - 20,200 Total Fund Balance Res. - - 20,200 TOTAL _ - - 34,944 255 CITY OF DIAMOND BAR BEVERAGE CONTAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $34,944 1,000 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance - Beverage Container Grant (31870) Amount Budgeted: 14,744 Grant Revenue 14,744 Shelter Ads Interest Income (36100) Amount Budgeted: 200 Interest Income 200 1,000 Transfer In -Waste Management (39115) Amount Budgeted: 20,000 To Move Fund Balance from Fund 115 20,000 TOTAL EXPENDITURE BUDGET 14,744 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Supplies (41200) Amount Budgeted: 2,244 Recycle Bins 2,244 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted.: 2,000 Shelter Ads 1;000 Public Outreach 1,000 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,000 Big Belly Solar Container 8,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 20,200 256 257 F U LLJ ap m CL � F LU LLI Q 0 Q x 0. U� Q a U a o000 oLnoo n -L9 d 259 10 6 !L fO (O OO VJO ooO bb N OaNC by u'f o o �npu�Qpp� cp w x m 0. U E � T O � Eco �O st � � C in�`x O '� m 52 `i _ar% F- o�aRai ti I -F -m C4N m�r`„2FL CC ci Q. N 4 aII NU�m12�C@NNp G }mm m3�Pa«wEtO== 0 6- 00 In co ..... 4 EJ IO��KQ U V y m m7am o n -vi ;i--h-m-o�.�mmcn r u :�E'wcoan "o NC OO O DUQOQrrlLLaaa LL .a U ':'.4 i N uN"� um] upi �u�i�uMi�uNj �iPi �'1 u0i u~i a N N N N N n -L9 N O b {$ h � iC r r LD O i R G � Cl 259 10 6 !L fO (O OO VJO ooO bb N OaNC by u'f o o �npu�Qpp� cp w x m 0. U E � T O � Eco �O st � � C in�`x O '� m 52 `i _ar% F- o�aRai ti I -F -m C4N m�r`„2FL CC ci Q. N 4 aII NU�m12�C@NNp G }mm m3�Pa«wEtO== 0 6- 00 In co ..... 4 EJ IO��KQ U V y m m7am o n -vi ;i--h-m-o�.�mmcn r u :�E'wcoan "o NC OO O DUQOQrrlLLaaa LL .a U ':'.4 i N uN"� um] upi �u�i�uMi�uNj �iPi �'1 u0i u~i a N N N N N 260 f ; :i!! E_|)22 \ \ 1 °13; �o o� Sza LL>� . 02 §j \151\\a-019 NAP; } � 7 Elm }k dust,]Q §§! . q{±z: /m\k������ JEk}\%\A\o o.h<eoa-; §]7\\())\))$k/ a 260 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 5310-46415 Park & Rec Improvements Actual Adjusted Projected Adopted ESTIMATED RESOURCES 1,549,559 3,498,860 1,475,998 3,838,832 25500 Appropriated Fund Balance (332,407) 2,730 2,730 2,730 31333 Tr Mgmt System Rev -County 37,495 900,190 110,463 1,909,514 31814 Habitat Conservation Grant - 89,630 10,048 114,630 31819 Rivers & Mtns Cons Grt 76,230 1,132,291 156,197 2,778,536 31820 Land & Conservation Grant - 205,648 198,983 31,565 31821 Recreation Trails Grant 233,692 37,500 - 153,915 31822 Nature Ed. Grant (Prop 84) 61,063 2,730. 2,730 - 39001 Transfer in - General Fd (17,683) 4,500 100 522,000 39001 Transfer in - General Fd Res 158,116 223,489 112,501 1,133,739 39110 Transfer in - Measure R 147,666 1,401,770 554,221 1,459,391 39111 Transfer in - Gas Tax 561,687 1,635,613 696,757 1,209,424 39112 Transfer in - Prop A - Trans 230,000 39113 Transfer in - Prop C Transit 463,294 1,067,629 293,679 1,023,990 39114 Transfer in - MAP -21 712,436 1,631,410 110,463 2,492,698 39116 Transfer in - Traf Mit Fund 92,550 188,730 39117 Transfer in - Sewer Mit Fund _ 39118 Transfer in - AB2766 89,040 39119 Transfer in - Trails Fd 45,380 32,000 125,968 39120 Transfer in - MTA Grants Fd 450,000 39121 Transfer in - Waste Hauler Fund 120,844 25,000 218,017 39122 Transfer in - Quimby 64,824 - 39123 Transfer in - Prop A- SPks - 300,000 137,973 162,027 39124 Transfer in - Park Developmt 163,663 72,754 8,519 114,235 39125 Transfer in - CDBG 181,120 187,396 57,032 224,295 39139 Transfer in - LLAD 39 TOTAL 2,666,809 6,980,913 2,229,958 9,946,354 CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements 16,800 67,000 - 5310-46415 Park & Rec Improvements 301,556 865,222 413,537 832,742 5510-46411 Street Improvements 1,549,559 3,498,860 1,475,998 3,838,832 5510-46412 Traffic Mgt Improvements 153,443 524,985 60,985 584,000 5510-46413 Transportation Infrastructure 219,810 900,190 110,463 1,909,514 5510-46416 Landscape & Irrigation Imp 1,200 10,048 10,048 - 5510-46420 Misc. Capital Improvements 421,711 1,132,291 156,197 2,778,536 Total Capital Outlay 2,664,079 6,998,596 2,227,228 9,943,624 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 2,730 (17,683) 2,730. 2,730 Total Fund Balance Res. 2,730 (17,683) 2,730 2,730 TOTAL 2.666.809 6.980.913 2229 953 A g4F Mrd CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $9,946,354 153,915 25514 ESTIMATED RESOURCES 153,915 Approp Fund Balance Amount Budgeted: 2,730 Includes carryover of $37,500 from FY 13114 2,730 Habitat Conservation Grant (31814) Amount Budgeted: 114,630 25314 Construction of Grandview Trail Link 89,630 25315 Design of Trail Improvements at Pantera Park 25,000 FY 14-15 New Projects: Land & Water Conservation Grant (31820) Amount Budgeted: 31,565 25213 Grandview Trail Design & Construction 6,565 25315 Design of Trail Improvements at Pantera Park 25,000 Recreation Trails Grant (31821) Amount Budgeted: 153,915 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 153,915 Includes carryover of $37,500 from FY 13114 Transfers In - General Fund (39001) Amount Budgeted: 622,000 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 337,500 25215 Swing Set at Longview Park North 43,000 25415 Fencing Replacement - Peterson Park Skate Park 33,500 25515 Play Surface Replacement - Maplehill Park 32,000 25615 Play Surface Replacement - Pantera Park 36,000 25715 Play Surface Replacement - Reagan Park 40,000 Transfers In - General Fund Reserves (39001) Amount Budgeted: 1,133,739 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 192,831 01414 Residential & Collector Street Rehab Area 2 (new funding source) 341,369 22893 Grand Avenue Enhancement (new funding source) 127,169 26015 Peterson Park Parking Lot and Flatwork Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 26612 Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 FY 13-14 Carryovers: 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 18,370 Transfers In - Measure R (39110) Amount Budgeted: 1,459,391 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 703,271 26713 Comp Groundwater Drainage Study 100,000 Transfers In - Gas Tax (39111) Amount Budgeted: 1,209,424 FY 14-16 New Projects: 01415 Residential & Collector Street Rehab Area 3 336,376 262 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 2 , FY 13-14 Carryovers: 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 609,398 Transfers In - Prop A (39112) Amount Budgeted: 230,000 FY 14-15 New Projects: 24914 Traffic Signal Infrastructure Upgrades (change in funding source) 230,000 Transfers In - Prop C (39113) Amount Budgeted: 1,023,990 FY 14-15 New Projects: 22813 Grand Ave Enhancement (add1 funding source) 446,420 23914 Zone 1 Arterial Overlay (add'I new approp) 14,675 26315 DBBIBCR Intersection Enhancements 91,270 FY 13-14 Carryovers: 23914 Zone 1 Arterial Overlay 210,625 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DB Blvd/Kiowa Crest 41,000 Transfers In - MAP -21 (39114) Amount Budgeted: 2,492,698 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond Interchange (add'] new approp) 669,761 22813 Grand Ave. Enhancements (add'I new approp) 333,964 FY 13-14 Carryovers: 23313 Lemon Ave. Partial Diamond Interchange 22813 Grand Ave. Enhancements 789,753 699,220 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 188,730 FY 14-15 New Projects: 26315 DBBIBCR Intersection Enhancements 188,730 Transfers In - AB2766 (39118) Amount Budgeted: 89,000 FY 14-15 New Projects: 22313 Neighborhood Traffic Management Prgm (new funding source) 34,000 24914 Traffic Signal Infrastructure Upgrades (new funding source) 55,000 Transfer In - Bike & Pedestrian Path (TDA) (39119) Amount Budgeted: 125,968 FY 14-15 New Projects: 22813 Grand Ave. Enhancements (add'I funding source) 125,968 Transfers In - MTA Grants (39120) Amount Budgeted: 450,000 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond Interchange (add'] new approp) 450,000 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 218,017 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 122,173 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 95,844 263 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 3 Transfers In - Prop A Safe Parks Fund (39123) Amount Budgeted: 162,027 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 162,027 Transfers In - Park Dev Fund (39124) Amount Budgeted: 114,235 FY 14-15 New Projects: Design of Heritage Park Community Center (new funding source) 50,000 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 64,235 Transfers In - CDBG (39125) Amount Budgeted: 224,295 FY 14-15 New Projects: 60154413 Area 2 Sidewalk ADA Improvements 73,060 60154413 Area 2 Sidewalk ADA Improvements (Admin) 9,963 ADA Improvements at Sycamore Canyon Park 17,500 Transfers In - CDBG (39125) (con't) FY 13-14 Carryovers: 60154413 Area 2 Sidewalk ADA Improvements 103,148 60154413 Area 2 Sidewalk ADA Improvements (Admin) 9,624 60164913 Design of Star Dust & Longview Pk South Impr 10,000 60164913 Design of Star Dust & Longview Pk South Impr (Admin) 1,000 TOTAL EXPENDITURE BUDGET $9,943;624 CAPITAL OUTLAY Park & Rec Improvements (5310-46415) Amount Budgeted: 832,742 26612 Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 . 25315 Design of Trail Improvements at Pantera Park 50,000 ADA Improvements at Sycamore Canyon Park 17,500 25215 Swing Set at Longview Park North 43,000 25415 Fencing Replacement - Peterson Park Skate Park 33,500 25515 Play Surface Replacement - Maplehill Park 32,000 25615 Play Surface Replacement - Pantera Park 36,000 25715 Play Surface Replacement - Reagan Park 40,000 Park & Ree Imp Carryovers (5310-46415) 25213 Grandview Trail Design & Construction 6,565 25214 Construction of Grandview Trail 226,262 25314 Construction of Grandview Trail Link 89,630 25414 Design of Heritage Park Community Center Impr 50,000 60164913 Design of Star Dust & Longview Pk South Impr 11,000 25514 Construct of Steep Canyon Trail Conn to Canyon Loop 172,285 Street Improvements (5510-46411) Amount Budgeted: 3,838,832 01415 Residential & Collector Street Rehab Area 3 1,600,000 Street Improvements Carryovers (5510-46411) 01414 Residential & Collector Street Rehab Area 2 1,749,882 23914 Zone 1 Arterial Overlay 225,300 24414 Morning Canyon Recon (DB Blvd to Stonepine) 263,650 264 CITY OF DIAMOND DAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 4 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 584,000 No New Projects Traffic Mgt Improvements Carryovers (5510-46412) 22313 Neighborhood Traffic Management Program 34,000 25613 TS - Battery Backup Systems 150,000 24914 Traffic Signal Infrastructure Upgrades 400,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 1,905,514 23313 Lemon Ave Interchange 1,909,514 Misc Improvements (551046420) Amount Budgeted: 2,778,536 26315 DBBIBCR intersection Enhancements 280,000 26015 Peterson Park Parking Lot, Flatwork and Fencing 329,000 26215 Reagan Park Parking Lot Improvements 100,000 Misc Improvements Carryovers (5510-46420) 26713 Comprehensive Groundwater Drainage Study & Storm Drain 100,000 Improvement Design (Cold Springs, Cleghorn, Flap Jack Rancheria, Copley) 22813 Grand Avenue Enhancement 1,732,741 601544413 Area 2 Sidewalk ADA Improvements 195,795 26614 Median Modification (DB Blvd/Kiowa Crest) 41,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 2,730 265 DEBT SERVICE 1:11mill'.]I 267 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2014-15 DEBT SERVICE FUND FUND DESCRIPTION: Tl'Pit.�,�:•':�:�C.e�€:S.t+rz.e. �.�:=:=:� S...i;.e�:�:�::�;�:�: VU This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. OTHER EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 4090-42128 Banking Charges Actual Adjusted Projected Adopted ESTIMATED RESOURCES - 1,500 1,500 1,500 25500 Approp Fund Balance 2 3 3 - 36100 Investment Earnings 4 - 10 - 39001 Transfer from General Fund 837,288 843,906 843,693 848,406 TOTAL 839,294 843,909 843,70$ 848,406' OTHER EXPENDITURES 4090-42128 Banking Charges 3,335 3,500 3,300 3,500 4090-44010 Accounting & Auditing - 1,500 1,500 1,500 4090-47050 Bond Principal 335,000 350,000 350,000 365,000 4090-47100 Interest Expense 498,956 488,906 488,906 478,406 Total Other Exp. 837,291 843,906. 843,706 848,406 FUND BALANCE RESERVE 255170 Fund Balance Reserve 3 3 Total Fund Balance Res. 3 3 - - TOTAL 837,294 843,909 843,706 848,406 269 CITY OF DIAMOND DAIS DEBT SERVICE FUND (370) BUDGET DISCUSSION FY14-1 5 TOTAL RESOURCE BUDGET $848,406 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100) Amount Budgeted: - Based on history - Transfer In - General Fund (39001) Amount Budgeted: 848,406 Transfer In - General Fund for Debt Service 848,406 TOTAL EXPENDITURE BUDGET - $8481406 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 843,406 Bond Principal (47050) 365,000 Interest Expense (47100) 478,406 Banking Charges (42128_) Amount Budgeted: 3,500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,300 State Controller's Report 1,500 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 270 271 This fund was established in accordance with Resolution #89-53, The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES FY 2012-13 FY 2013-14 FY 2413-14 FY 2014-15 115,752 12,175 Actual Adjusted Profited Adopted ESTIMATED RESOURCES 406,843 378,400 Total Other Exp. 498,857 25500 Approp Fund Balance 1,253,574 1,164,976 1,164,976 1,000,000 36100 Interest Revenue 5,950 5,000 5,000 5,000 36900 Misc Revenue - - (8,925) - 39001 Transfer in - General Fund 404,309 169,791 169,791 386,900 TOTAL 1,663, 833 1,339, 767 1,330, 842 1,391,900 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 115,752 12,175 (76,001) 13,500 4081-47210 Insurance Deposits 383,105 406,843 406,843 378,400 Total Other Exp. 498,857 419,018 330,842 391,900 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,164,976 920,749 1,000,000 1,000,000 Total Fund Balance Res. 1,164,976 920,749 1,000,000 1,000,000 TOTAL 1,663,833 1,339, 767 1,330, 842 1,391,900 273 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $1,391,900 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest Revenue (36100) Amount Budgeted: 5,000 Based on history 5,000 Transfer In - General Fund (39001) Amount Budgeted: 386,900 Transfer In 386,900 TOTAL EXPENDITURE BUDGET $391,900 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted. 13,500 Crime Insurance Renewal 1,500 Property Insurance 12,000 Insurance Deposits (47210) Amount Budgeted: 378,400 Liability Insurance 369,400 Pollution Liability Insurance 9,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 274 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 VEHICLE REPLACEMENT FUND FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund, ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Investment Revenue 39001 Transfer in - General Fd 1576 TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 21,023 14,870 14,870 88,070 216,840 218,416 218,416 258,516 1576 1,000 1,500 1,000 - - 200,000 - 239,439 234,286 434,786 347,586 6,153 6,200 7,500 7,500 6,153 6,200 7,500 7,500 80,700 80,700 40,000 80,700 80,700 40,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 14,870 89,370 88,070 12Q570 25500 Unrestricted Fund Balance 218,416 58,016 258,516 179,516 Total Fund Balance Res. 233,286 147,.386 346,586 300,086 TOTAL 239,439 234,286 434,786 347,586 275 CITY OF DIAMOND BAR VEHICLE REPLACEMENT FUND FY 2014-15 TOTAL RESOURCE BUDGET $347,586 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 88,070 Book Value of Equipment 88,070 . Unrestricted Fund Balance (25500) Amount Budgeted: 258,516 Estimated Based on Projections 258,516 Interest Revenue (36100) Amount Budgeted: 1,000 Based on History 1,000 Transfer In - General Fd (39001) TOTAL EXPENDITURE BUDGET $47,500 OPERATING EXPENDITURES Depreciation Expense (409042215) Amount Budgeted: 7,500 Annual Depreciation 7,500 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 40,000 Vehicle(s) Purchase 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 120,570 Year End Book Value of Equipment 120,570 Unrestricted Fund Balance (25500) Amount Budgeted: 179,516 Based on Budget -Unrestricted 179,516 276 CITY OF DIAMOND BIER SPECIAL FUNDS BUDGET FY 2014-15 EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES 4070-42215 Depreciation - Expense 20,301 29,000 29,000 29,000 Total Operating Exp 20,301 29,000 29,000 29,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 46235 Computer Equip -Software Actual Adjusted Projected Adopted ESTIMATED RESOURCES - - - - 36100 Investment Revenue 418 - 500 500 39001 Transfer in - General Fund 90,000 370,800 529,050 166,000 25500 Restricted Fund Balance 375,399 322,326 322,326 293,326 25500 Unrestricted Fund Balance 73,183 94,163 94,163 182,913 TOTAL 538,999 787,289 946,039 642,739 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense 20,301 29,000 29,000 29,000 Total Operating Exp 20,301 29,000 29,000 29,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 74,178 420,800 420,800 216,000 46235 Computer Equip -Software 28,030 40,000 20,000 46235 Comp Equip - Software C/O - - - - Total Capital Outlay 102,208 460,800 440,800 216,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 322,326 293,326 293,326 264,326 25500 Unrestricted Fund Balance 94,163 4,163 182,913 162,413 Total Fund Balance Res. 416,489 297,489 - 476,239 397,739 TOTAL 538,998 787,289 946,039 642,739 277 CITY OF DIAMOND BAR EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $642,739 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 500 500 Transfer In - General Fund (39001) Amount Budgeted: 166,000 Transfer In - General Fund (for Computers) 166,000 Fund Balance Reserves Amount Budgeted: 476,239 Restricted Fund Balance Reserves 293,326 Unrestricted Fund Balance Reserves 1.82,913 TOTAL EXPENDITURE BUDGET $2452000 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 29,000 Existing Hardware 29,000 New Hardware (assumed .50 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 216,000 Printer Replacements (6 Units) 6,000 Laptop Replacements (5 Units) 12,000 Copier Repalcment (1 Unit) 18,000 Telephone Replacments (5 SAT Phones) 5,000 Network Replacements (numerious units) 85,000 Server refresh (6 servers) 90,000 Computer Equip -Software (46235) Amount Budgeted: 0 Carryover - Pentamation Upgrade 0 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 264,326 Fund Balance Reserves 264,326 Unrestricted Fund Balance (25500) Amount Budgeted: 162,413 Based on Budget 278 162,413 CITY OF DIAMOND BAIL SPECIAL FUNDS BUDGET FY 2014-15 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. OPERATING EXPENSE 4090-42215 Depreciation Expense - - - - CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 18,996 117,596 127,696 Total Fund Balance Res. 8,996 18,9.96 117,596 127,696 TOTAL 8,996 . 18,996 117,596 127,696 279 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 8,996 117,596 36100 Interest Income 11 - 100 100 36760 Solar Incentive Revenue 8,985 10,000 8,500 10,000 39001 Transfer In - General Fund - - 100,000 - TOTAt_ 8,996 18,996 117,596 127,696 OPERATING EXPENSE 4090-42215 Depreciation Expense - - - - CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 18,996 117,596 127,696 Total Fund Balance Res. 8,996 18,9.96 117,596 127,696 TOTAL 8,996 . 18,996 117,596 127,696 279 CITY OF DIAMOND BAR BUILDING FACILITY & MAINTENANCE FUND FY 2014-15 TOTAL RESOURCE BUDGET $127,696 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: - Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 117,596 - Estimated Based on Projections 117,596 Interest Income (36100) Amount Budgeted: 100 Estimated Based on Projections 100 Solar Incentive Revenue (36760) 10,000 Solar Incentive Revenue from SCE 10,000 Transfer In - General Fund Transfer In - General Fund TOTAL EXPENDITURE BUDGET $0 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 127,696 Based on Budget -Unrestricted 127,696 280 LIMIT 281 RESOLUTION NO. 2014 - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF ' CALIFORNIA, SETTING -THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014- 2015 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 10F THE' GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and .modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamorid"` Bar wishes to establish the appropriation limit for fiscal year 2014 -2015 -for the City of Diamond Bar. 282 2014.18 i NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, S California, as follows: Section 1. That it is hereby found- .and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2014-2015 was available to the public in City offices of said City at least fifteen days prior to this date. Section.2. That the County of Los Angeles LAFCO, established the original appropriation limit for'We newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2014.2015 Appropriations Limit. Section 4. That the Appropriation'Limit-for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $38,109,968 for fiscal year 2014-2015. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No, 2014-18 PASSED, APPROVED AND ADOPTED this 2 oth day of _ May _, 2014. Carol Herrera, Mayor 283 2014.-1$ I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted -at a regular meeting of the City Council of the City of Diamond Bar held on the 2o.th day of May , 2014, by the following vote: AYES: COUNCIL MEMBERS: Tanaka, MPT/Tye, M/Herrera NOES. COUNCIL MEMBERS: Chang - ABSENT: COUNCIL MEMBERS: Lyons ABSTAINED: COUNCIL MEMBERS: None Tommyg Cribbins, City Clerk City of Diamond Bar 284 2014-18 APPROPRIATIONS LIMIT WORK SHEET 2014-2015 California Per Capita Income -0.23% % Change over Prior Year Population Change 0.78% % Change over Prior Year (County) Per Capita converted to a Ratio 0.9977 �- Population converted to p,.:Ratio - 1.0078: - Calculation of Growth Factor 1.0055 (Growth Factor= Per Capita Ratio x Population Ratio) 2013-2014 Appropriations Limit 37,902,186 2014-2015 Appropriations limit $38,109,968 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 285