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Budget - FY 2002-03
CITY OF DIAMOND BAR ANNUAL BUDGET Fiscal Year 2002-2003 ANNUAL BUDGET FISCAL YEAR 2002-2003 WEN P. CRANG DEBORAH H. O'CONNOR Mayor Mayor Pro Tem CAROL HERRERA ROBERT S. HUFF Council Member Council Member LINDA C. LOWRY City Manager ROBERT P. ZIRBES Council Member CITY OF DIAMOND BAR INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of City Council FROM: Linda C. Lowry, City Manager: �(�{ U RE: FY 2002-2003 Municipal Budget: General Fund, Special Funds And Capital Improvement Program DATE: June 30. 2002 This budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to make planned improvements to infrastructure and facilities, to balance an offering of community programs, and to continue technological advancement. As with the prior year, the City of Diamond Bar begins its fourteenth year, with the financial uncertainties. The financial woes of the State continue to threaten all State subventions like VLF (Vehicle in Lieu Fees). The City of Diamond Bar again managed to conclude FY 2001-02 in a strong financial position. The City's General Fund Reserve Fund Balance is projected to be $20,052,139 at the end of the Fiscal Year. This reflects an increase of $2,293,294 that is due to careful planning and prudent management of revenues and expenditures. The FY 2002/03 General Fund Budget projects Estimated Resources in the amount of $19,968,440 and Appropriations in the amount of $19,443,150. The Estimated Resources include an appropriation of $5,793,630 from the General Fund Reserved Fund Balance. This amount covers transfers to the Capital Improvement Fund for the construction of the Community/Senior Center project ($4,863,430), two street improvement projects ($500,000), a median improvement project ($57,600) and various park improvements ($372,600). As a result, although there is an overall increase in fund balance from the annualized revenues and expenditures of $525,290, there is an actual decrease in the General Fund Reserved Fund Balance of $5,268,340. The projected General Fund Reserve Fund Balance at the end ofFY2001/02 is $14,695,736. The FY 2002/03 staffing changes include a 2.5% cost of living adjustment, a reorganization of the Community Services Division, and the addition of a Senior Neighborhood Improvement Officer position. The rising cost of health care insurance has caused a financial burden to the City's employees. As a result, the budget includes a $25 increase to the cafeteria benefit. The other change in benefits was the provision of $150/month auto allowance for City Department Heads. There are forty-one (41) full-time staff positions and a total of fifty-one (5 1) part-time and seasonal positions budgeted. The Budget Document has been prepared with additional detail pages to support the line item appropriations within each fund, department, or division. Additional description has been published to make the document a more informative presentation of the spending plans for the City. The I MUNICIPAL BUDGET — FY2002-2003 June 30, 2002 PAGE TWO itemization of planned expenditure descriptions is not intended, however, to restrict the use of funds beyond the numbered line item appropriation. At mid -year, the budget shall be reviewed, Council will be updated with regard to spending changes and resource adjustments, and if budget amendments become necessary, Council will consider the matter in a public City Council meeting. The City Council has formulated a clear set of goals for the 2002-2003 fiscal year, and the management of the City shall progress with implementing a series of objectives supporting those goals. The goals and objectives are set forth in the following Table. The staff and the Council look forward to a very productive year. II CITY COUNCIL GOALS FY 2002-2003 III CITY OF DIAMOND BAR City Council Goals and Objectives • Finalize plans for community/senior center; commence construction of facility and design schematic plans for library. • Consider adoption and implementation of an economic development and/or strategic plan. • Establish an all-encompassing beautification plan for the city. • Improve communications with citizens & expand or enhance customer service. • Implement parks master plan and other park improvements. • Develop long and short-term strategic solutions to various traffic and transportation issues which impact city residents. • Monitor and protect diamond bar's interests in surrounding properties. • Actively pursue resolution of city-wide code enforcement issues. • Develop ordinances for street sweeping, trash collection and oversized vehicles. • Resolve issues concerning city zip code. • Conduct a strategic planning workshop. • Update general plan to include other needs. • Monitor ongoing Lanterman issues. • Consider the implementation of a city business licensing/registration fee. • Review chamber of commerce contract. • Develop partnership to implement affordable senior housing program and first-time homebuyer program. • Hire a local grant writer who can assist city and various organizations. • Monitor industry East End development project. • Review fee schedules. W CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2002-2003 Table of Contents City Manager's Transmittal Letter City Council Goals Table of Contents City Organization Chart Budget Philosophy Budgetary Basis and Procedures General Fund Resource Chart General Fund Expenditure Chart Employee Highlights & Personnel Summary Budget Resolution Overview Revenue Descriptions Resources - Multi Year - All Funds Expenditures - Multi Year - All Funds Statement of Fund Balance General Fund Budget Budget Recap Revenue Summary Expenditure Summary Recap of Estimated Expenditures VII I ... I........ XII ........................................ XIII ............................................. XV ............................................. XVII ............................................. XIX ............................................. XXII ............................................. 2 .... ...................................... — 8 ............................................. 15 ............................................. 18 ............................................. 23 ............................................. 26 ....................................... ...... 35 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2002-2003 Table of Contents Expenditure Detail by Department Community Administration Legislative City Council City Attorney City Manager City Clerk Administration & Support Finance Human Resources Information Systems General Government Public Information Services Public Safety Law Enforcement Volunteer Patrol Fire Protection Animal Control Emergency Preparedness Community and Development Services Development Services Planning Building and Safety Neighborhood Improvement Economic Development Community Services Parks Administration Park Operations Recreation VIII Page 43 ........................................ 44 ............................................. 47 ......... ... ........... I..................... 50 ............................................. 54 ............................................. 61 ............................................. I............ 62 ..................... ........................ 66 ............................................. ............... I ...... 70 ............................................. I ...... ..... 74 ............................................. 80 .................... —._I.................... 89 ............................................. 90 ............................ 94 ......................................... 97 ............................................. 100 ............................ I ......... ..... 103 ............................................. 109 ................................ I............ 1I0 .... ............ I......................... 115 ................... ............... I ...... 118 ................................. I ...... ..... 122 ............................................. 126 ............................... I28 ............................................. 131 ............................................. 135 CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2002-2003 Table of Contents Public Works Public Works Administration Engineering Road Maintenance Landscape Maintenance Transfers Out Transfers Out Special Funds Budgets Library Services Fund Community Organization Support Fund Special Revenue Funds Gas Tax Fund Prop A - Transit Fund Prop C - Transit Fund Integrated Waste Mgt Fund AB2928-Traffic Congestion Relief Fund Air Quality Improvement Fund SB821 Fund Park & Facility Development Fund Community Development Block Grant Fd COPS Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Program Fd Landscape Maintenance Dist. #38 Landscape Maintenance Dist. #39 Landscape Maintenance Dist. 941 Page ............................................. 143 .............................. .............. 145 ............................................. 149 ............................................. 152 ........................... ........I ......... 155 ...................... ......... I............. 158 ...... .............................. I........ 162 ............................................. 164 SCI% ............................................. 170 ............................................. 173 ........................... I.. .......................... ............................................. 181 ............................................. 184 ..... ......... I ......................... 186 --------------......................... I ................. ..................... ....... I................ 194 .......I ................. ........................... . .............................................201 ............................................. 204 Capital Improvement Projects Funds Capital Improvement Project List 209 Grand Avenue Construction Fund ..... 210 Capital Improvement projects Fund .................... 212 01". CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL 2002-2003 Table of Contents Internal Services Funds Self Insurance Fund Vehicle Equipment Replacement Fund Computer Equipment Replacement Fund Appropriations Limitation Agenda Report Resolution Appropriation Limit Worksheet General Information & Statistical Data Glossary X P_ age ...................... 218 ............................................. 220 ............................................. 222 ............................................. 227 ............................................. 229 ............................ 232 ......................................... 236 ............................................. 254 Building & Safety Inspection* Plan Check* City of Diamond Bar Organization Chart Deputy City Manager tr sopsn �) Community Public Services I I Works Lndscp/Lighting }—Capital Improvement Projects District Maint Street & Traffic Signal Parks Maint/ Maintenance* Improvements Traffic & Transportation Recreation Solid Waste Mgmt* Senior Services L Engineering Special Events —Inspection* Financial Reporting — Plan Check* Planning Neighborhood Improvement Development Processing Graffiti Removal Environmental Review Community Develop - men' Block Grant City Council City� Redevelopment � j City Manager Agency ��---Ij Attorney City Clerk Records Mgmt Elections Economic Development Business Attraction Business Retention Deputy Project City Manager Administration (AdnnSaiesf Comm/Sr Cntr & Library Public I Information Public Relations Public Education Media Relations Finance Information Systems Human L E -government Emergency Resources Accounting Risk Mgmt Payroll Recruitment Budget Benefit Admin Financial Reporting Employee County Sheriff* Relations Public Safety Information Systems Animal Control* L E -government Emergency Coordination Preparedness Los Angeles County Fire** Los Angeles County Sheriff* CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES 1. The City of Diamond Bar's budget is designed to serve four major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CTP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. XII CITY OF DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Budgets for proprietary funds (Internal Services Funds and Enterprise Funds) are prepared on a full accrual basis where revenues are recognized when earned, and expenses are recognized when they are incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or Iimitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has thirteen Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Funds are used to account for the acquisition or construction and improvement of major capital facilities. Internal Service Funds are used to account for the financing of services provided by one department to other departments of the government, on a cost reimbursement basis, including depreciation. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: General Government Legislative Public Safety Development Services Community Services Public Works BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - XIII list. The information is then compiled by the Finance Department and presented to the City Manager as the proposed budget. The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In June, there are two study sessions to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption at the second City Council meeting in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XTV H CITY OF DIAMOND BAR EMPLOYEE BENEFITS AND HIGHLIGHTS At its June 4, 2002 meeting, the City Council of the City of Diamond Bar held a study session to discuss the proposed budget for fiscal year 2002-2003. Included in the discussion were the proposed changes which include a 2.5% cost of living adjustment (COLA), a $25 per month increase to the fringe benefit package, an Employee assistance program and the creation of a new position for a Senior Neighborhood Improvement Officer. A benefit enhancement package for executive management staff was also recommended, which included an auto allowance and an additional two administrative leave days. Changes in salary ranges were recommended for the Community Services Director, Finance Director, Assistant to the City Manager, Assistant City Clerk and the Executive Assistant position. Included in the proposed budget was a reorganization plan for the Community Services Division. Changes in personnel included the elimination of the Recreation Superintendent position, the Management Analyst position and two Recreation Specialist positions. It also includes the creation of one Senior Management Analyst position, two Recreation Supervisor positions and the increase of two Community Services Coordinators from 30 hours a week Part-time Benefited to Full-time Non -Exempt positions. The City of Diamond Bar is staffed with 41 full-time and 51 part-time employees. Employees serve in various capacities within two major functions: Community Administration Department and Development Services Department. The Community Administration Department is comprised of the Legislative, Finance, Human Resources and Public Safety Departments. The Community and Development Services is comprised of Community Services, Planning, and Engineering/ Public Warks. Page of the adopted budget provides a breakdown of departments and positions. The City of Diamond Bar strives to provide a comprehensive salary and benefit package to hire and retain top quality employees in order to effectively and efficiently serve the residents of this community. XIX POSITION Executive Management -City Manager -Deputy City Manager -Public Works Director -Finance Director -Dir.Of Community Services -City Clerk City Of Diamond Bar Personnel Summary Fiscal Year 2002-2003 E LLJ TIME 2001-2002 Approved Actual 1 1 2 2 1 2 1 2 1 1 1 1 1 1 1 1 i 1 1 i 1 1 1 1 7 7 7 7 Full Time Exempt -Associate Planner 1 1 1 1 -Supt of Parks & Maint 1 1 1 1 -Recreation Superintendent 1 0 0 0 -Public Works - Supervisor l 1 1 1 -Public Information Manager 1 1 1 1 -Assistant Civil Engineer 1 1 1 1 -Assoc. Engineer 1 1 1 1 -Executive Assistant 1 1 1 1 -Senior Administrative Analyst 2 2 3 3 -Management Analyst 1 1 1 1 -Senior Accountant 1 1 1 1 -Development Services Assistant 2 1 1 1 -Communications & Marketing Coordinai 1 1 1 1 -Sr. Neighborhood Improvement Ofcr 0 0 1 1 -Assistant City Clerk 0 0 1 1 -Recreation Supervisor 0 0 2 2 15 13 18 18 Full Time Non -Exempt Positions -Recreation Specialist 2 2 0 0 -Assistant City Clerk 1 1 -Administrative Assistant. 4 3 3 3 -Senior Account Clerk 2 2 2 2 -Office Assistant 11 4 3 1 1 -MIS Technician 1 1 1 1 -Neighborhood Improvement Ofcr 2 2 2 2 -Maintenance Worker II 1 1 1 1 -Office Assistant 3 3 3 3 -Community Services Coordinator 1 1 3 3 21 19 16 16 Totals 43 39 41 41 XX City Of Diamond Bar Personnel Summary Fiscal Year 2002-2003 RENEELIIED POSITION -Com Services Coordinator - 30 hr/wk PART 2Q rovedpro 2 TIME _2002 Actua>� 2 0 -Com Services Leader II - 30 hr/wk 2 2 2 0 -Com Services Leader I- 20 hr/wk 1 1 1 2 Totals 5 5 3 1 3 POSITION -Park Maintenance Helper 200 Approved 8 :2= Actual 7 ZQ422QQ3 NO Wled 8 APPl coed -Corn Services Coordinator-Daycomp 1 1 1 8 -Com Services Worker (seasonal) 3 3 3 1 -Com Services Leader 1 16 7 16 3 -Com Services Leader Il 18 7 18 16 -Intern/Part-Time 1 0 2 18 2 47 25 48 48 XXI RESOLUTION NO, 2002- 5 0 A RESOLUTION OF THE CITY COUNCIL OF THE Cr'y OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2002 AND ENDING JUNE 30, 2003 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL ;-IPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore prepared and presented to this City Council a proposed budget for the City's fiscal year 2002-2003, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefor (referred to the "Budget" sometimes hereinafter). The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning confonnity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2002-03 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted a public hearing on the entirety of the fiscal year 2002-03 Budget and concluded said hearing prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: XXII Resolution No. 2002--50 I . In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth m the Budget, and each project identified therein, is categorical) Y exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the gul promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 o f the California rno es ia CCode of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the Ci ty Council during the course of the public hearing conducted by the Ci the Budget of the City of Diamond Bar for the fiscal�' Council, hereby is adopted as year commencing July 1, 2002 30, 2003 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4_ There are hereby appropriated for obligations and expenditures by the Ci ty Manager the amounts shown for the various departments, divisions and objects set Budget. All obligations and expenditures shall be incurred and made ;n forth m the the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasingand contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Man respective departments, divisions and objects as set forth in the Budget. Each de ager for be responsible, as well as the City Manager, for seeing that said maxima department head shall m amounts are not exceed 6. No warrant shall be issued nor shall any indebtedness be incurred which exceed the unexpended balance of the fund and department a s pprapriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation dulyenacted City Council, or by individual appropriations within an cted by the Y aforesaid fund or department therein, except XXIII Resolution No. 2002-50 insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the'total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code I000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a department or fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this i�thday of June . 2002. Wen Chang, Mayor fir~ l Resolution No. 2002-50 XXTV I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 18th day of June , 2002, by the following vote: AYES: COUNCIL MEMBERS: Herrera, Huff, Zirbes, Mayor Pro Tem O'Connor, Mayor Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None ATTEST: Lyn a Burgess, City Cie of the City of Diamond Bar XXV Resolution No. 2002-50 REVENUE DESCRIPTION CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax Of the 7% sales tax levied by the State of California, the City receives 1% of the amount collected within the city limits. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriff's Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc, which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. INTERGOVERNMENTAL REVENUE Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in Iieu of local property tax. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Intermodal Surface Transportation Efficiency Act (ISTEA) These funds are Federal funds administered by CalTrans, which are allocated to the City for improvement of streets and roadways. These funds are held in trust until qualified projects are identified. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. 4 STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. State Parks - Roberti-Z'Berg The California State Legislature enacted the Roberti-ZBerg Urban Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Local Law Enforcement Block Grant (LLEBG) The purpose of the LIT G Program is to provide funds to local governments to underwrite projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent crimes reported to the Federal Bureau of Investigation (FBI). OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. 2 SCHEDULE OF RESOURCES BY FUND CITY OF DIAMOND BAR SCHEDULE OF RESOURCES BY FUND ow I::. �ktp........... Api;6l..:..... :p cif.......... Ieee GENERAL FUND Property Taxes 2,214,585 2,340,436 2,415,000 74,564 Other Taxes 4,364,903 4,670,255 4,320,000 (350,255) State Subventions 3,136,383 3,272,497 3,151,200 (121,297) From Other Agencies 181,406 8,702 78,000 69,298 Fines & Forfeitures 509,676 529,921 447,000 (82,921) Current Svc Charges 2,012,264 1,790,379 1,730,950 (59,429) Use of Money & Prop 1,143,851 653,556 865,800 212,244 Transfers In 836,831 710,420 1,166,860 456,440 Appropriated Fund Bal 5,793,630 5,793,630 14,399,899 13,976,166 19,968,440 5,992,274 LIBRARY SERVICES FUND Interest Revenue 6,050 3,119 4,000 881 Fund Balance Reserve 101,424 99,390 87,545 (11,845) 107,474 102,509 91,545 (10,964) COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 20,000 7,100 20,000 12,900 Fund Balance Reserve 12,679 15,206 (15,206) 32,679 22,306 20,000 (2,306) GAS TAX FUND Gas Tax - 2105 360,115 328,352 355,500 27,148 Gas Tax - 2106 220,499 198,121 210,800 12,679 Gas Tax - 2107 475,729 430,878 458,000 27,122 Gas Tax - 2107.5 7,500 5,974 7,500 7,500 Interest Revenue 98,163 21,943 20,000 (1,943) Appropriated Fund Bal 2,135,156 545,967 2,298,225 (545,967) 3,297,162 1,525,261 1,051,800 (473,461) PROP A TRANSIT TAX FUND Transportation Tax 758,010 666,322 750,400 84,078 Transit Subsidy Prgrm Rev 443,540 466,664 500,000 33,336 Interest Revenue 91,512 37,711 50,000 12,289 Miscellaneous Revenue 1,391,0952,039,962 �. 5,974 855,160 (5,974) Appropriated Fund Bal 1,433,949 974,141 997,825 23,684 2,727,011 2,150,812 2,298,225 147,413 PROP C TRANSIT TAX FUND Transportation Tax 629,513 677,193 622,350 (54,843) Transprtn Tx-Cty Aid 1,312,000 1,312,000 Interest Revenue 101,495 63,331 100,000 36,669 Appropriated Fund Bal 1,391,0952,039,962 �. 855,160 _ (1,184,802) 2,122,103 2,780,486 2,889,510 109,024 s CITY OF DIAMOND BAR SCHEDULE OF RESOURCES BY FUND :.:.................... :.:.:.:...:>Q2 ....... 2%0� d� Increase .::: ISTEA FUND ISTEA Revenue TEA -21 Revenue 0 0 0 0 INTEGRATED WASTE MGT FUND Used Motor Oil Block Grant 18,238 16,809 26,000 9,191 Beverage Ctnr Recycl Grt 34,039 16,337 35,000 18,663 AB939 Admin Fees 206,114 188,615 200,000 11,385 Misc. Revenue 15,000 0 Interest Revenue 18,357 13,097 16,000 2,903 Appropriated Fund Bal 260,376 394,211 436,070 41,859 Quimby Fees 552,124 629,069 713,070 84,001 STREET MAINTENANCE AB2928-Traffic Congstn Rif 421,260 130,934 158,000 27,066 Interest Revenue 17,722 11,668 10,000 (1,668) Appropriated Fund Bal - 438,982 17,000 (421,982) 438,982 581,584 185,000 (396,584) AIR QUALITY IMP FUND Pollution Reduc Fees 65,661 63,608 65,000 1,392 Interest Revenue 10,274 7,372 11,000 3,628 Appropriated Fund Bal 169,628 219,960 260,655 40,695 245,563 290,940 336,655 45,715 SB 821 FUND SB 821 Revenue -Cur Year 44,689 0 SB 821 Revenue -Reserves 290 113,454 (113,454) Interest Revenue 271 271 0 CIP Reserve 44,979 113,725 271 (113,454) PARK FEES FUND Quimby Fees Interest Revenue Appropriated Fund Bal 0 0 0 0 PARK & FACILITY DEVELOPMENT FUND Developer Fees Interest Revenue 141,490 78,999 50,000 (28,999) Appropriated Fund Bal 2,431,112 2,336,742 2,163,742 (173,000) 2,572,602 2,415,741 2,213,742 (201,999) 9 CITY OF DIAMOND BAR SCHEDULE OF RESOURCES BY FUND Q#Tial:::>.€.:€ CDBG FUND CDBG Revenue -Carry Over 587,385 587,385 CDBG Revenue 84,893 271,892 388,495 116,603 Section 108 Loan Proceed 11900,000 1,900,000 Appropriated Fund Bal 3,500 3,500 84,893 268,392 2,875,880 2,607,488 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public Safety Grant -Federal 56,141 55,746 39,500 (16,246) Public Safety Grant -State 128,228 115,199 120,000 4,801 Interest Revenue 20,174 11,152 12,000 848 Appropriated Fund Bal 246,054 249,151 206,100 (43,051) 450,597 431,248 377,600 (53,648) NARCOTICS ASSET FORFEITURE FUND Interest Revenue 20,697 11,860 15,000 3,140 Appropriated Fund Bal 33_8,195 352,392 351,725 (667) 358,892 364,252 366,725 2,473 CA LAW ENF EQUIP PROGRAM FUND CA Law Enf Equip Program 168,182 47,750 (120,432) Interest Revenue 5,405 4,790 8,000 3,210 Appropriated Fund Bal 5,405 121,372 115,967 5,405 178,377 177,122 (1,255) LANDSCAPE DIST # 38 Prop Tax -Sp Assessment 261,160 259,918 264,870 4,952 Interest Revenue 36,694 21,845 20,000 (1,845) Appropriated Fund Bal 567,573 700,787 367,825 (332,962) 865,427 982,550 652,695 (329,855) LANDSCAPE DIST #39 Prop Tax -Sp Assessment 164,222 164,752 164,450 (302) Interest Revenue 14,384 7,207 8,000 793 Appropriated Fund Bal 237,715 204,336 196,980 (7,356) 416,321 376,295 369,430 (6,865) LANDSCAPE DIST #41 Prop Tax -Sp Assessment 122,025 121,992 122,157 165 Interest Revenue 21,186 13,019 14,000 981 Appropriated Fund Bal 339,636 381,802 368,535 13,267 482,847 516,813 504,692 (12,121) GRAND AVE CONST FD Fund Balance Reserve 139,131 139,131 109,131 (30:000) 139,131 139,131 109,131 (30,000) 10 CITY OF DIAMOND BAR SCHEDULE OF RESOURCES BY FUND 2�©� � Ir�orease CAPITAL IMP PROJECTS FUND Developer Fees 154,409 82,711 10,591 (82,711) Proceeds -Sale of Prop A 511,500 15,737 300,000 300,000 SR2S-Safe Routes to Schls 46,199 1,440,304 234,000 234,000 FEMA Revenue 78,000 152,424 247,420 94,996 Aid to Cities 163,287 235,504 280,420 0 Prop 12 Revenue 530,000 0 530,000 Prop 40 Revenue 292,000 292,000 Park Grants 778,052 778,052 Federal Grants 240,000 240,000 Donations Investment Earnings 3,097 0 (3,097) Transfers In 2,577,738 5,882,933 12,552,132 6,669,199 CIP Reserve (65,768) 422,716 - 130,000 (292,716) 3,023,470 6,391,457 15,056,184 8,664,727 SELF INSURANCE FUND Transfers In -General Fund 165,805 154,409 165,000 10,591 Interest Revenue 59,567 34,263 50,000 15,737 Appropriated Fund Bal 1,214,932 1,313,569 1,359,768 46,199 1,440,304 1,502,241 1,574,768 72,527 VEHICLE EQUIP REPLACEMENT FUND Transfers In -General Fund 83,682 80,000 (80,000) Transfers In -Gas Tax 25,000 25,000 Interest Revenue 1,605 3,080 8,000 4,920 Appropriated Fund Bal 78,000 152,424 247,420 94,996 163,287 235,504 280,420 44,916 COMP EQUIP REPLACEMENT FUND Transfers In -General Fund 23,536 7,000 (16,536) Interest Revenue 1,000 1,000 Appropriated Fund Bal 0 23,536 8,000 (15,536) TOTAL CITY RESOURCES $33,971,152 $35,998,395 $52,120,905 $16,122,510 11 SCHEDULE OF EXPENDITURES BY FUND CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND SPECIAL REVENUE FUNDS Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund ISTEA Fund Integrated Waste Management Fund AB2928 Traffic Congestion Rlf Fd Air Quality Imp Fund SB 821 Fund Park Fees Fund Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd Landscape District # 38 Landscape District # 39 Landscape District # 41 TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS Grand Ave Construction Fund Capital Improvement Projects Fund TOTAL CAPITAL PROJECTS FUND INTERNAL SERVICE FUNDS Self Insurance Fund Equipment Replacement Fund Computer Replacement Fund TOTAL INTERNAL SERVICE FUND TOTAL CITY EXPENDITURES 2,751,195 1,321,849 3,757,400 2,435,551 1,752,869 GENERAL FUND 1,125,610 70,113 82,141 1,583,190 General Government 5,374,171 1,503,682 1,626,895 123,213 Public Works 1,315,527 1,315,395 2,083,450 768,055 Development Services 1,105,833 1,152,940 774,930 (378,010) Community Services 1,730,308 1,761,924 1,954,260 192,336 Public Safety Legislative 4,252,262 4,263,649 4,673,130 409,481 Transfer -Out Other Funds 1,342,325 396,335 1,093,474 1,212,525 119,051 88,395 578,979 565,275 -11.,656,339 1,072,078 506,803 147,965 15, 516,761 115,786 13,397,268 1,740,929 SPECIAL FUNDS 37,933 0 60,215 60,215 library Services Fund 8,083 16,970 58,060 41,090 Community Organization Support Fund 17,473 19,781 20,000 101,045 107,751 25,556 36,751 78,060 219 41,309 SPECIAL REVENUE FUNDS Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund ISTEA Fund Integrated Waste Management Fund AB2928 Traffic Congestion Rlf Fd Air Quality Imp Fund SB 821 Fund Park Fees Fund Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd Landscape District # 38 Landscape District # 39 Landscape District # 41 TOTAL SPECIAL REVENUE FUNDS CAPITAL PROJECTS Grand Ave Construction Fund Capital Improvement Projects Fund TOTAL CAPITAL PROJECTS FUND INTERNAL SERVICE FUNDS Self Insurance Fund Equipment Replacement Fund Computer Replacement Fund TOTAL INTERNAL SERVICE FUND TOTAL CITY EXPENDITURES 2,751,195 1,321,849 3,757,400 2,435,551 1,752,869 1,055,497 1,125,610 70,113 82,141 1,583,190 490,000 (1,093,190) 0 0 0 0 157,913 182,900 319,230 136,330 0 438,985 207,000 (231,985) 25,602 31,379 29,915 (1,464) 44,979 113,725 0 (113,725) 0 0 0 0 235,860 623,209 1,454,627 831,418 88,395 578,979 1,575,880 996,901 201,446 147,965 263,751 115,786 6,500 13,867 51,800 37,933 0 60,215 60,215 0 164,640 491,540 636,425 144,885 211,984 145,280 189,810 44,530 101,045 107,751 418,410 310,659 5,824,568 6,896,331 10,580,073 3,683,742 0 7,231 109,131 101,900 2,600,755 6,215,185 6,215,185 2,600,755 6,222,416 109,131 (6,113,285) 126,735 208,322 175,000 (33,322) 10,863 11,029 0 (11,029) 0 12,435 7,000 5,435 137,598 231,786 182,000 (49,786) $24,105,238 $25,043,623 $24,346,532 ($697,091) 15 STATEMENT OF FUND BALANCE 00 Total General Fund Special Revenue Funds State Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund ISTEA Fund Integrated Waste Management Fund Traffic Congestion Relief Fund(AB2928) Air Quality Improvement Fund Bicycle & Pedestrian (SB 821) Fund Park Fees Fund Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd Landscape Maintenance Districts Total Special Revenue Fund Capital Improvement Projects Fund Total Capital Imp Projects Fund Grand Total CITY OF DIAMOND BAR ESTIMATED STATEMENT OF FUND BALANCE 2002-2003 iO3 ta sfer l till estndajanp Reri�erkue:;. f�esvurGes.:�st'�zpertd�t�r�s...S�ure�s �U�e�� it::Kurld,B�lance; 20,052,139 13,002,950 33,055,089 12,799,470 (5,037,720) 15,217,899 20,052,139 13,002,950 33,055,089 12,799,470 (5,037,720) 15,217,899 203,412 1,051,800 1,255,212 (1,051,800) 203,412 1,095,315 1,300,400 2,395,715 1,638,760 756,955 1,197,297 722,350 1,919,647 (796,869) 1,122,778 0 0 0 0 0 0 446,169 277,000 723,169 319,230 403,939 142,599 168,000 310,599 (185,000) 125,599 259,560 76,000 335,560 29,915 305,645 0 0 0 0 0 0 0 0 0 0 0 0 1,792,532 50,000 1,842,532 (1,963,700) (121,168) (310,587) 2,875,880 2,565,293 145,973 (2,729,907) (310,587) 283,283 171,500 454,783 82,635 (186,110) 186,038 350,385 15,000 365,385 51,800 313,585 118,162 55,750 173,912 60,215 113,697 1,131,088 593,477 1,724 565 621,835 (652,410) 450,320 6,709,215 7,357,157 14,066,372 2,950,363 (7,565,796) 3,550,213 308,174 2,374,052 2,682,226 15,056,184 12,443,001 69,043 308,174 2,374,052 2,682,226 15,056,184 92,443,001 69,043 27,069,528 22,734,159 49,803,687 30,806,017 160,515 18,837,155 Total General Fund Special Revenue Funds State Gas Tax Fund Prop A Transit Tax Fund Prop C Transit Tax Fund ISTEA Fund Integrated Waste Management Fund Traffic Congestion Relief Fund(AB2928) Air Quality Improvement Fund Bicycle & Pedestrian (SB 821) Fund Park Fees Fund Park & Facility Development Fund CDBG Fund Citizens Option for Public Safety Fund Narcotics Asset Forfeiture Fund CA Law Enforcement Equip Prgm Fd Landscape Maintenance Districts Total Special Revenue Fund Capital Improvement Projects Fund Total Capital Imp Projects Fund Grand Total CITY OF DIAMOND BAR STATEMENT OF FUND BALANCE 2001-2002 61301A� 2041 4 Totat0t11=U.......:Futtd' Trartfer fi1i1/[2 f✓unal>n . esttvenue esceirces.:Est Fzpenifure� ;S.our;es (uses .:, :list fund ;Baianc.; 17,758,845 13,268,864 31,027,709 11,127,815 152,245 20,052,139 17,758,845 13,268,864 31,027,709 11,127,815 152,245 20,052,139 545,967 979,294 1,525,261 (1,321,849) 203,412 974,141 1,176,671 2,150,812 1,005,497 (50,000) 1,095,315 2,039,962 740,525 2,780,487 (1,583,190) 1,197,297 0 0 0 0 0 0 394,211 234,858 629,069 182,900 446,169 438,982 142,602 581,584 0 (438,985) 142,599 219,960 70,980 290,940 31,380 0 259,560 0 113,725 113,725 113,725 0 0 0 0 0 0 0 0 2,336,742 78,999 2,415,741 0 (623,209) 1,792,532 (3,500) 271,892 268,392 82,790 (496,189) (310,587) 249,151 182,097 431,248 50,237 (97,728) 283,283 352,392 11,860 364,252 13,867 0 350,385 5,405 172,972 178,377 60,215 0 118,162 1,286,926 588,733 1,875,659 495,553 (249,018) 1,131,088 8,840,339 4,765,208 13,605,547 2,036,164 (4,860,168) 6,709,215 561,847 85,809 647,656 6,215,185 5,875,703 308,174 561,847 85,809 647,656 6,215,185 5,875,703 308,174 27,161,031 18,119,881 45,280,912 19,379,164 1,167,780 27,069,528 GENERAL FUND BUDGET 21 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2002-2003 APPROPRIATIONS FY 2000-01 FY2001-02 FY21)01-02 FY 2002-03 City Council Actuals Adjusted Budget Actuals _ Adopted ESTIMATED RESOURCES 407,458 243,393 102,856 190,000 Property Taxes $2,214,585 $2,259,000 $2,340,435 $2,415,000 Other Taxes 4,364,903 4,010,000 4,670,255 4,320,000 State Subventions 3,136,383 2,931,200 3,272,496 3,151,200 From Other Agencies 181,406 2,300 8,702 78,000 Fines and Forfeitures 509,676 431,500 529,921 447,000 Current Services Charges 2,012,264 1,937,115 1,704,259 1,730,950 Use of Money & Property 1,143,851 943,200 739,676 865,800 Transfers -In Other Funds 836,831 1,271,455 710,420 1,166,860 Reserved Fund Balance D 3,652,015 0 5,793,630 Total Estimated Resources $14,399,899 $17,437,785 $13,976,164 $19,968,440 APPROPRIATIONS City Council $164,342 $170,950 $164,852 $136,800 City Attorney 407,458 243,393 102,856 190,000 City Manager 549,101 587,000 552,356 551,775 City Clerk 221,428 375,311 273,410 294,150 Finance 294,007 338,900 312,319 340,750 Human Resources 0 0 0 133,250 Information Systems 0 0 0 249,800 General Government 1,116,445 986,672 840,763 752,520 Public Information 515,789 449,555 350,599 400,075 Law Enforcement 4,140,082 4,320,908 4,174,516 4,332,500 Volunteer Patrol 11,283 12,750 4,449 12,250 Fire 7,359 7,360 7,359 7,360 Animal Control 70,244 72,250 71,485 80,250 Emergency Preparedness 23,292 8,550 5,839 12,510 Community DevJPlanning 434,205 664,763 579,264 545,980 Building & Safety 671,628 628,900 573,677 503,000 Neighborhood Improvement 0 0 0 280,850 Economic Development 0 0 0 294,800 Community Services Admin 373,603 404,597 269,038 383,700 Park Operations 422,250 513,400 446,039 498,790 Recreation 934,457 1,110,580 1,046,847 1,070,260 Public Works/Engineering 422,307 482,797 390,925 670,950 Engineering 91,917 190,874 121,744 203,450 Road Maintenance 610,652 1,052,631 574,928 973,400 Landscape Maintenance 190,657 317,600 227,797 319,400 Transfer -Out Other Funds 396,335 4,095,033 565,274 6,204,580 Total Appropriations 12,068,841 17,034,774 11,656,336 19,443,150 NET CHANGE IN FUND BALANCE $2,331,058 $403,011 $2,319,828 $525,290 TOTAL FUND BALANCE RESERVES" $17,644,248 $14,395,244 $19,964,076 $14,695,736 " Based on Projections 23 GENERAL FUND REVENUE SUMMARY 25 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2002-2003 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Rall 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies 1,900,000 Total Property Taxes Other Taxes FY2001-02 31010 Sales Tax 31200 Transient Occupancy Tax 31210 Franchise Tax 31250 Property Transfer Tax 31885 ERAF Revenue Total Other Taxes Subventions - State: 31350 Motor Vehicle in Lieu 31450 Homeowners Exemption 31800 Off Highway Tax Total Subventions -State FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adi Budget Actuals Adopted 0 0 31885 ERAF Revenue 0 1,892,002 1,900,000 2,097,199 2,100,000 141,333 160,000 164,547 160,000 83,005 110,000 39,449 90,000 52,803 50,000 9,047 50,000 42,191 32,000 10,668 10,000 3,251 7,000 19,525 5,000 2,214,585 2,259,000 2,340,435 2,415,000 2,918,415 2,700,000 2,947,710 2,900,000 553,022 480,000 503,457 500,000 664,273 650,000 908,633 720,000 229,193 180,000 310,455 200,000 4,364,903 4,010,000 4,670,255 4,320,000 3,102, 693 2,900,000 3,238,110 3,120, 000 32,469 30,000 32,890 30,000 1,221 1,200 1,496 1,200 3,136,383 2,931,200 3,272,496 3,151,200 From Other Agencies 2,30 2,300 8,702 0 31820 FEMA Revenue 179,1066 0 0 0 31885 ERAF Revenue 0 0 0 78,000 Prop A - Safe Parks 0 0 0 31900 Intergovt Revenue - Other Cities 0 181,406 2,300 8,702 78,000 Total From Other Agencies Fines & Forfeitures 411,045 300,000 450,874 300,000 32150 Traffic Fines 25,234 20,000 33,846 25,000 32200 General Fines 561 1,000 761 1,500 32210 Municipal Code Fines 50,491 60,000 35,555 100,000 32230 Parking Fines 32250 Vehicle Impound Fees 11,220 10,000 8,7fi0 10,000 32270 False Alarm Fees 11, 125 40,000 125 0 10,000 500 32350 Graffiti Restitution 0 500 509,676 431,500 529,921 447,000 Total Fines & Forfeitures Current Service Charges: Building Fees: 34110 Building Permits 452,306 444,620 428,997 356,000 34120 Plumbing Permits 46,585 40,920 39,831 60,612 33,000 48,500 34130 Electrical Permits 55,870 23,442 60,600 27,280 24,515 22,000 34140 Mechanical Permits 53,347 50,880 51,626 41,000 34200 Permit Issuance Fee 9,136 14,410 10,327 11,500 34250 Inspection Fees 486,405 409,420 340,290 328,000 34300 Plan Check Fees 2,966 2,000 4,001 3,500 34310 Plan Retention Fee 1,549 5,000 4,807 5,000 34350 SMTP Fees Sub -Total 1,131,606 1,055,130 955,392 848,500 26 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES FY 2002-2003 Total Current Service Charges Use of Money and Property: 36100 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Rents & Concessions 36630 Actuals Adj Budget Actuals Adopted Planning Fees: 36660 Donations 36800 Property Damage Reimb 34410 Environmental Fees 0 10,000 6,500 0 34430 Current Planning Fees 91,860 100,000 79,364 100,000 34500 Miscellaneous Planning Permits 0 0 1,500 0 1,500 Sub -Total 91,860 110,000 79,364 100,000 Engineering Fees: 34610 Engr - Plan Check Fees 42,160 30,000 20,047 30,000 34620 Engr- Permit Issuance Fee 7,201 4,000 10,196 6,000 34630 Engr- Encroachment Fees 14,258 10,000 7,368 10,000 34640 Engr- Inspections Fees 122,500 80,000 31,322 80,000 34650 Engr - Soils Review 20,000 20,000 34660 Traffic Mitigation - Engineering 15,000 (5,000) 15,000 34665 industrial Waste Fees 13,187 10,000 12,700 10,000 Sub -Total 199,306 169,000 76,633 171,000 Recreation Fees: 34720 Community Activities 18,398 33,900 29,002 37,430 34730 Senior Activities 10,953 16,000 15,112 16,000 34740 Athletics 110,473 133,085 103,669 114,630 34760 Fee Programs 143,185 140,000 129,914 156,390 34780 Contract Classes 232,384 210,000 235,697 215,000 34800 Special Event Fees 74,099 70,000 79,476 72,000 Sub -Total 589,492 602,985 592,870 611,450 Total Current Service Charges Use of Money and Property: 36100 Interest Earnings 36600 Returned Check Charges 36610 Rents & Concessions 36630 Sale of Fixed Assets 36640 Sale of Promotional Items 36650 Sale of Printed Material 36660 Donations 36800 Property Damage Reimb 36900 Miscellaneous Revenue 5,100 Total Use of Money and Property Transfers In -Other Funds: 2,012,264 1,937,115 1,704,259 1,730,950 1,066,625 875,000 653,556 800,000 (1,133) 500 (390) 500 63,684 52,200 51,978 52,200 150 0 6 2,500 33 5,100 4,211 6,500 5,917 6,500 1,290 3,000 1,840 0 1,142 2,000 19,247 0 7,876 1,500 7,495 1,500 1,143,851 943,200 739,676 865,800 39111 Transfer In -Gas Tax Fund 675,944 1,095,630 612,692 980,750 39113 Transfer In - Prop C Fund 0 39126 Transfer In - COPS Fund 160,887 175,825 97,728 186,110 Total Transfers In -Other Funds 836,831 1,271,455 710,420 1,166,860 Fund Balance Reserve 3,652, 015 5,793,630 GENERAL FUND TOTAL 14,399,899 17,437,785 13,976,164 19,968,440 27 TOTAL BUDGET CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY02-03 $19,968,440 PROPERTY TAXES 2,415,000 Current Secured (30010) Amount Budgeted: 2,100,000 Increased Property Valuations 2,100,000 Current Unsecured (30020) Budgeted: Amount Bud g 160,000 Historical 160,000 Supplemental Roll (30050) Amount Budgeted: 90,000 Historical 90,000 Prior Year Property Tax k.501 00) Amount Budgeted: 50,000 Historical 50,000 Misc. Property Taxes (30200) Amount Budgeted: 10,000 Historical 10,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 5,000 Historical 5,000 OTHER TAXES 4,320,000 Sales Tax (31010) Amount Budgeted: 2,900,000 Based on cur yr - annualized = $3,174,200 2,900,000 Transient Occupancy Tax (31200) Amount Budgeted: 500,000 Based on current yr - annualized 50Q,000 Franchise Tax (31210) Amount Budgeted: 720,000 Based on current year revenues 720,000 Property Transfer Tax (31250) Amount Budgeted: 200,000 Historical 200,000 SUBVENTIONS - STATE 3,151,200 Motor Vehicle in Lieu (31350) Amount Budgeted: 3,120,000 Based on State Estimate 3,120,000 Homeowners Exemption (31450) Amount Budgeted: 30,000 30,000 Off Highway Tax (31800) Amount Budgeted: 1,200 1,200 FROM OTHER AGENCIES 78,000 FEMA Revenue (31820) Amount Budgeted: 0 28 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY02-03 Page 2 ERAF Revenue (31885) Prop A Sate Parks (LA County) lntergovt Revenue - Other Cities (31900) Amount Budgeted: Amount Budgeted: Amount Budgeted: 78,000 0 78,000 0 FINES & FORFEITURES 447,000 Traffic Fines (32150) Amount Budgeted: 300,000 300,000 General Fines (32200) Amount Budgeted: 25,000 25,000 Municipal Code Fines (32210) Amount Budgeted: 1,500 1,500 Parking Fines (32230) Amount Budgeted: 100,000 100,000 Vehicle Impound Fees (32250) Amount Budgeted: 10,000 10,000 False Alarm Fees (32270) Amount Budgeted: 10,000 10,000 Graffiti Restitution (32350) Amount Budgeted: 500 500 CURRENT SERVICE CHARGES: 1,730,950 BUILDING FEES: Building Permits (34110) Amount Budgeted: 356,000 Based on Est provided by D & J Engr 356,000 Plumbing Permits (34120) Amount Budgeted: 33,000 Based on Est provided by D & J Engr 33,000 Electrical Permits (34130) Amount Budgeted: 48,500 Based on Est provided by D & J Engr 48,500 Mechanical Permits (34140) Amount Budgeted: 22,000 Based on Est provided by D & J Engr 22,000 29 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY02-03 Page 3 Permit issuance Fee (34200) Amount Budgeted: 41,000 Based on Est provided by D & J Engr 41,000 Inspection Fees (34250) Amount Budgeted: 11,500 Based on Est provided by D & J Engr 11,500 Plan Check Fees (34300) Amount Budgeted: 328,000 Based on Est provided by D & J Engr 328,000 Plan Retention Fee (34310) Amount Budgeted: 3,500 3,500 SMIP Fees (34350) Amount Budgeted: 5,000 5,000 PLANNING FEES: 0 Environmental Fees (34410) Amount Budgeted: Current Planning Fees (34430) Amount Budgeted: 100,000 100,000 Miscellaneous Planning Permits (34500) Amount Budgeted: 0 ENGINEERING FEES: 30,000 Engr - Plan Check Fees (34610) Amount Budgeted: 30,000 Engr - Permit issuance Fee (34620) Amount Budgeted: 6,000 6,000 Engr - Encroachment Fees (34630) Amount Budgeted: 10,000 10,000 Engr - inspections Fees (34640) Amount Budgeted: 80,000 80,000 Engr - Soils Review (34650) Amount Budgeted: 20,000 20,000 Traffic Mitigation -Engineering (34660) Amount Budgeted: 15,000 15,000 Industrial Waste Fees (34665) Amount Budgeted: 10,000 10,000 30 CITY OF DIAMOND BAR GENERAL. FUND REVENUE BUDGET DISCUSSION FY02-03 Page 4 RECREATION FEES Amount Budgeted: 114,630 Community Activities (34720) Amount Budgeted: 37,430 Haunted House/Fall Festival 2,900 Easter Egg Hunt 200 Adult Excursions 29,740 Winter Snowfest 4,590 Senior Activities (34730) Amount Budgeted: 16,000 Senior Excursions 14,380 Senior Activities 1,620 Athletics (34740) Amount Budgeted: 114,630 Youth Baseball 15,160 One Pitch Softball Tournament 250 Youth Track Meet 3,200 Youth Soccer 9,120 Youth Basketball 23,890 Adult Softball 27,390 Adult Volleyball 4,000 Adult Basketball 31,620 Fee Programs (34760) Amount Budgeted: 156,390 Day Camp 72,690 Youth Excursions 3,300 Tiny Tots 80,400 Contract Classes (34780) Amount Budgeted: 215,000 Contract Classes 215,000 Special Event Fees Amount Budgeted: 72,000 72,000 USE OF MONEY AND PROPERTY 865,800 Interest Earnings (36100) Amount Budgeted: 800,000 Lower Interest Yields 800,000 Returned Check Charges (36600) Amount Budgeted: 500 500 room Rents & Concessions (36610) Amount Budgeted: 52,200 Soda Machine Contract -- Parks 14,000 Cell Site Contract -- Peterson Park 12,900 Pay Phone Agreement -- Peterson Park 300 Facility Reservations -- Buildings and Parks 25,000 Sale of Fixed Assets (36630) Amount Budgeted: 0 31 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY02-03 Page 5 Sale of Promotional Items (36640) Amount Budgeted: 5,100 City Store 5,100 Sale of Printed Material (36650) Amount Budgeted: 6,500 6,500 Donations (36660) Amount Budgeted: 0 Property Damage Reimb (36800) Amount Budgeted: 0 Miscellaneous Revenue (36900) Amount Budgeted: 1,500 1,500 TRANSFERS IN - OTHER FUNDS 1,166,860 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 980,750 Utilities (001-5510-42126) 30,000 Road Maintenance (001-5554-XXXX) 950,750 Transfer In - Prop C Fund (39113) Amount Budgeted: 0 Transfer In - COPS Fund (39126) Amount Budgeted: 186,110 Part of 290-D Team 111,110 Sp Svcs - Bike Patrol, Schl Enf, Tr CkPts 75,000 GENERAL FUND RESERVES 5,793,630 General Fund Reserves 5,793,630 Transfer -out -CI P Com/Sr Center Project 4,863,430 Sycamore Canyon Pk - ADA Retrofit 275,000 Pantera Pk - Picnic Shelter 72,600 Sycamore Canyon Trail Head Imp 25,000 Parkway/Median Imp - Grand Ave 57,600 Prospectors Road - Sunset Xng to Gldn Spgs 400,000 Grand Ave - W CLmt to E Cl-mt 100,000 32 GENERAL FUND EXPENDITURE SUMMARY 33 Q N W � � O Z CV O 0" N W C N Q Z p 0 W Lu v 0 U zLL. W J W Z W 0 a a � UO V � O � C U ti a O m N Z 6 H a geg62gg*� R§eap*apge R asap*ee p e2pg O 00 Q LO O• co n 0 M Sq �o O' Q N n r� O LO U7 r" o- m r� C�i c0 O N O O et O O aD U7 V LO 01 Lq LQ GT O p 0 0 N O r c7 N `N 0 0 0 0 N N '- .- .- N LO c7 LO OOU700000c0000000 00000CD00000 O O n U7 L-) LO O N n O U) 'o �q CO CO OLf) O O 01 O 9 u7 O O co On-r�No0LO0U7Nr>NU7U7 O mmnrL-cNQ V V p O V O o: hl p N CV r� O N U7 c i O V Ci Cd O O H e') U_ c7 O LO O- Q c7 'T U7 O Cl) - O- O Q O Co U co of n n O n Sr) (N CJ N n Q co N UJ UJ N N c) Q 0 -O N O• e') 16 0000 O 0 0 0 O O O O o O oO a 0 L6 d O N � 0000 0 00 n O n N U7 O n O co O co v 0 0 0 0 0 0 0 0 0 O O 1O U7 O LO S U7 O r z O Ui LC5 606 gyri of u) O• Q '0 N o LOO0000L000 0 n 0 LO CD LO l N O 0 cn mC rbmrocoU')LO 0 co -0 voO coli -^ N- n O hl V r Q O 0 0 0 0 0 0 0 O m O 0000000 Uo U7 O O O 0 rn LO r- -;i V O 0� N r7 O co U7 O N u O O � O Q c v^vri 0 0 0 0 0 0 0 0 0 0 0 OOOLoU')LODoo O O O Q CO N O O O P c j CO V Q' O O rA O CO O co N N m Cl) of CD O �CD a 10 O N P p C3 co CV -O c V Uj N ur) N O O 0 0 0 O O O O c 73 co c7 N O O 0") Q P LO LC N CON Cq .gyp r, c+j c0 co O O 0 0 0 LOo r-0 O V N --1 � n c7 LO LO O -! O_ Q oq 0 _o 00 Q co Cf) n O r- 0 0 N L v o 00 10 O O U 0 col O 0 0 0 0 0 0 0 O O 0 0 0 La O O O L O LO U') O LO U7 Q O O Ui LO ON U] U') O N co nOOvLO O O LQ LO c*.) no La 0' v cli o; Lr5 V5 v o, rri o: ao v -d L6 ao o: ,o vmi V n N0 nLO N N NvQ7 000 cO Q h vi C a O c p aEE g (D N a) c -0 o O E - C 0 E y J ti N } Q Cl 0) m v C m yE C) T�im m c 7 a a m Z c c 0 E CD m O� > 0 a O Tj ? •a OQ��y ��2 Z U c C) 0 0C9 o °O m 1: -C° c c c o Q ° c a oC- o U c �� �° o'- ° °- v c° c E v C� c �� o E E° (D u� c �_ �?o o00Lc v v LU oo mo L UUUUii25(9U-�UiiQu1� Hca mZwUUCawCwC9 a. U U 35 EXPENDITURE DETAIL SECTION & DEPARTMENT 37 CITY OF DIAMOND BAR COMMUNITY ADMINISTRATION CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager • City Clerk CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2002-2003 Organization #: 001-4010 through 001-4040 DEPARTMENT INCLUDES: City Council $136,800 City Attorney 190,000 City Managers Office 551,775 City Clerk's Office 294,150 43 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adj Budget Actuals Proposed PERSONNEL SERVICES 741,787 781,430 740,548 717,600 SUPPLIES 4,951 5,700 3,106 4,750 OPERATING EXPENDITURES 87,647 152,270 133,152 106,275 PROFESSIONAL SERVICES 500,218 435,404 215,284 343,600 CAPITAL OUTLAY 7,591 1,850 1,384 500 DEPARTMENTTOTAL $1,342,194 $1,376,654 $1,093,474 $1,172,725 DEPARTMENT INCLUDES: City Council $136,800 City Attorney 190,000 City Managers Office 551,775 City Clerk's Office 294,150 43 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five councilmembers are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Councilmembers also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community_ PERSONNEL City Council Members 5.0 44 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42,340 Education & Training 450 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CAPITAL EXPENDITURES 46220 Office Equip-Fumiture 46240 Communications Equip 46250 Miscellaneous Equipment DEPARTMX�VT ::::Lbg-fsiative:::::: : DFYISION'-. ORGAMZATt4N::::::'::::001:=4Q1:0.::::::: FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adj Budget Actuals Adopted 30,000 31,000 30,500 30,000 2,725 31800 2,298 3,800 3,051 3,450 2,571 3,500 310 200 132 250 0 50 662 450 690 700 37,550 43,800 46,424 46,500 74,298 82,700 82,615 84,800 2,186 1,500 1,008 1,500 2,186 1,500 1,008 1,500 135 400 34 700 1,051 500 1,635 2,000 2,716 2,500 1,200 600 2,600 290 300 240 300 80 100 70 100 4,699 4,500 3,100 3,500 28,655 20,000 19,599 25,000 15,000 15,000 15,000 15,000 79 1,000 11000 50,573 45,200 42,410 50,500 36,090 41,000 38,290 0 36,090 41,000 38,290 0 708 487 550 529 1,195 550 529 0 DIVISION TOTAL 164,342 170,950 164,852 136,800 45 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY02-03 $136,800 Personnel (40010-40093) Amount Budgeted: 84,800 City Council Members (500/mo) 5 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos - 500 Telephone (42125) Cell Phones (5® $35/mo) Palmnet Charges (3x11x12) Rental/Lease of Equipment (42130) Cable Modem (5 C 43/mo) Amount Budgeted: 2,500 2,100 400 Amount Budgeted: 2,600 2,600 Membership & Dues (42315) Amount Budgeted: 300 ICSC 250 CEWAER 50 Publications (42320) Amount Budgeted: 100 Misc 100 Meetings (42325) Amount Budgeted: 3,500 League, Chamber, Misc 3,500 Travel -Conferences (42330) Amount Budgeted: 25,000 League, CCCA, Nat[ League, SCAG, 25,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 15,000 Auto Allowance - 250/mo X 5 15,000 Education & Training (42340) Amount Budgeted: 1,000 CC/CM Team Training - League 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 Lobbyist Relocated to CMgr Div 46 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: CITY ATTORNEY DIVIS=ON NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Jenkins L Hogin, L.L_P. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. PERSONNEL Total Positions 0.00 47 DIVISION TOTAL 407,458 243,393 102,856 190,000 48 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adj Budget Actuals Adopted PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 83,687 120,000 64,610 90,000 44021 Prof Svcs - Special Legal 323,771 123,393 38,246 100,000 TOTAL PROF SVCS 407,458 243,393 102,856 190,000 DIVISION TOTAL 407,458 243,393 102,856 190,000 48 TOTALBUDGET CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY02-03 $190,000 PROFESSIONAL SERVICES General Legal Svcs (40020) Amount Budgeted: 90,000 City Attorney 90,000 Special Legal Svcs (40021) Amount Budgeted: 1001000 Special Litigations 100,000 49 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: CITY MANAGER DIVISION NO. 4030 The City Manager's Office budget provides for continued administrative direction to all operating departments in compliance with the City's Municipal Code. This department is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. Administrative and clerical support to the City Council members is also provided through the City Manager's office. PERSONNEL FULL TIME POSITIONS City Manager 1.00 Deputy City Manager 1.00 Executive Assistant 1.00 Sr. Management Analyst 0.75 Office Assistant 1.00 Total Positions 4.75 50 CITY OF DIAMOND BARiARriuiivrfriatwe= ESTIMATED EXPENDITURES itrnlslO�u:>:_:::::::C#y�ulariager FY 2002-2003 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adj Budget �-Actuals Adopted PERSONNEL SERVICES 40010 Salaries 408,254 412,350 400,567 354,130 40020 Over -Time Wages 527 2,000 56 1,000 40070 City Paid Benefits 4,031 4,400 3,849 3,700 40080 Retirement 41,443 47,650 44,214 41,300 40083 Worker's Comp. Exp. 2,579 3,800 1,402 4,300 40084 Short/Long Term Disability 220 40085 Medicare 5,950 6,150 5,882 5,250 40090 Cafeteria Benefits 49,805 50,900 50,360 43,850 TOTAL PERSONNEL 512,589 527,250 506,330 453,750 SUPPLIES 41200 Operating Supplies 1,792 1,850 809 1,400 41300 Small Tools & Equipment 58 250 220 250 TOTAL SUPPLIES 1,850 2,100 1,029 1,650 OPERATING EXPENDITURES 42110 Printing 68 42125 Telephone 2,643 2,000 2,055 2,000 42200 Equipment Maintenance 319 250 0 0 42310 Fuel 1,072 0 42315 Membership & Dues 887 1,650 2,306 2,175 42320 Publications 650 1,250 1,204 700 42325 Meetings 1,930 3,000 1,764 2,000 42330 Travel -Conferences 20,372 25,000 17,652 20,000 42335 Travel -Mileage & Auto Allow 1,200 5,000 5,075 7,000 42340 Education & Training 795 4,000 868 5,000 TOTAL OPERATING EXP. 29,868 42,150 30,992 38,875 PROFESSIONAL SERVICES 44000 Professional Services 4,307 15,000 14,005 57,000 TOTAL PROF SVCS 4,307 15,000 14,005 57,000 CAPITAL OUTLAY 46250 Communications Equipment 487 500 500 TOTAL CAPITAL OUTLAY 487 500 0 500 DIVISION TOTAL 549,101 587,000 552,356 551,775 51 TOTAL BUDGET CITY OF DIAMOND BAR CITY MANAGER (001-4030) BUDGET DISCUSSION FY02-03 $551,775 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 453,750 City Manager 1.00 Deputy City Manager 1.00 Executive Assistant 1.00 Senior Management Analyst 0.75 Office Assistant 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,400 Misc Office Supplies 1,400 Small Tools & Equipment (41300) Amount Budgeted: 250 Misc Small Tools 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 2,000 Cell phones 1,700 Palmnet Chgs - CM & DCM 300 Equipment Maintenance (42200) Amount Budgeted: 0 Misc Membership & Dues (42315) Amount Budgeted: 2,175 ICMA (2) CM/DCM 1,500 SCAN NATOA (2) DCM/CM 300 MMASC (3) DCM/SRMA/SRMA 200 SGVCMA 25 ICSC (1) CM 150 SGVACM 50 MISAC 100 Publications (42320) Amount Budgeted: 700 Cable TV Publications, CA Public Sector 700 Directory, various Meetings (42325) Amount Budgeted: 2,000 Various 2,000 52 CITY OF DIAMOND BAR CITY MANAGER (001-4030) BUDGET DISCUSSION FY02-03 Page 2 Travel -Conferences (42330) Amount Budgeted: 20,000 Includes travel for City Mgr, DCM, SR AA 20,000 League, MMASC, CCCA, ICMA,ICSC, etc 3,000 Min Sec Svcs - WCCA, DBCF, Lanterman 3,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 7,000 Misc Mileage Reimbursements 400 CM Auto Allowance 4,800 DCM Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 5,000 Misc including Tuition Reimb 2,000 CM Education Allowance 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 57,000 Temp Services - Vacation Exec Asst 3,000 Min Sec Svcs - WCCA, DBCF, Lanterman 3,000 Lobbying Svcs - Gonzalves $3,000/mo 36,000 Community Foundation Grant Writer 15,000 CAPITAL OUTLAY Communications Equipment (46240) Amount Budgeted: 500 M I SC 500 53 CITY OF DIAMOND BAR ACTIVITY CONRWNTARY 2002-2003 DIVISION TITLE: CITY CLERK DIVISION NO. 4040 The City Clerk has a statutory duty to record the official minutes of all City Council meetings; maintain original resolutions and ordinances, and is the custodian of the City seal. Additionally, she is the chief election officer for municipal elections. The City Clerk's office is the depository for all -official documents and records. The Clerk assists and supports the public and City departments by making available the records necessary for the City to advance its administrative, legal and legislative functions. The City Clerk encourages the use of cost-saving/productivity improving record management techniques throughout the City. The City Clerk prepares all necessary documents for public hearings, posts notices and copies of ordinances as required by law and maintains and updates the Municipal Code. PERSONNEL FULL TIME POSITIONS City Clerk 1.00 Assistant City Clerk 1.00 Office Assistant 0.50 Total Positions 2.50 54 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 DEf"ARTINEIVT ORGAN1ZA7LtTM ;: 001:=X40:.:.:.;: CAPITAL OUTLAY 46200 Office Equipment 5,834 800 855 0 46235 Computer Equip -Software 75 0 5,909 800 855 0 DIVISION TOTAL 221,428 375,311 273,410 294,150 55 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adj Budget Actuals Proposed PERSONNEL SERVICES _ T _ 40010 Salaries 119,753 120,930 116,912 134,850 40020 Over -Time Wages 713 2,000 705 500 40070 City Paid Benefits 1,591 2,300 1,503 1,950 40080 Retirement 12,468 17,500 12,828 15,750 40083 Worker's Comp. Exp. 663 900 417 1,100 40084 Short/Long Term Disability 100 40085 Medicare 1,759 2,250 1,708 2,050 40090 Cafeteria Benefits 17,953 25,600 17,530 22,750 TOTAL PERSONNEL 154,900 171,480 151,603 179,050 SUPPLIES 41200 Operating Supplies 915 2,000 1,069 1,500 41300 Small Tools & Equipment 100 100 TOTAL SUPPLIES 915 2,100 1,069 1,600 OPERATING EXPENDITURES 42115 Advertising 3,360 11,500 8,783 7,000 42125 Telephone 563 550 325 550 42200 Equipment Maintenance 103 300 0 42315 Membership & Dues 545 900 674 9Q0 42320 Publications 104 300 234 2,200 42325 Meetings 153 150 49 150 42330 Travel -Conferences 1,973 3,000 1,991 3,500 42335 Travel -Mileage & Auto Allow 326 350 325 2,100 42340 Education & Training 214 700 200 500 42390 Elections 47,170 47,169 0 TOTAL OPERATING EXP. 7,341 64,920 59,750 16,900 PROFESSIONAL SERVICES 44000 Professional Services 44,273 127,511 51,396 87,600 44030 Prof Svcs -Data Processing 8,090 8,500 8,737 9,000 TOTAL PROF SVCS 52,363 136,011 60,133 96,600 CAPITAL OUTLAY 46200 Office Equipment 5,834 800 855 0 46235 Computer Equip -Software 75 0 5,909 800 855 0 DIVISION TOTAL 221,428 375,311 273,410 294,150 55 TOTAL BUDGET RVI Personnel (40010-40093) City Cleric Assistant City Clerk Office Assistant CITY OF DIAMOND BAR CITY CLERK (001-4040) BUDGET DISCUSSION FY02-03 $294,150 Amount Budgeted: 1.00 1.00 0.50 2.50 179,050 SUPPLIES 1,500 Amount Budgeted: Operating Supplies (41200 ) 1,500 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools &Equipment (41300) Amount Budgeted: 100 100 Misc OPERATING EXPENDITURES Amount Budgeted: 7,000 Advertising (42115) 7,000 Public hearing notices (doesn't include LLADs) Telephone (42125) Maintenance (42200) Misc Membership &Dues (42315) CCAC, tIMC, Nati Notary Assn Amount Budgeted: Amount Buogetea: Amount Budgeted: 550 550 0 900 900 2320) Amount Budgeted: 200 2,200 Publications (4 Includes City Attorney's Handbook from LOCC 2,000 West Code Updates 25) Amount Budgeted: 150 150 Meetings (423 Misc 56 CITY OF DIAMOND BAR CITY CLERK (001-4040) BUDGET DISCUSSION FY02-03 _ Page 2 _ Travel -Conferences (42330) Amount Budgeted: 3,500 3,500 League Election Conf-Monterey, CCAC Ann] Conf. Bay Area, League Conf.- Sacramento City Clerks Annual Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2,100 City Cleric Auto Allow 300 1,800 Education & Training (42340) Amount Budgeted: 500 500 Elections (42390) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 87,600 Minute Secretary 15,000 Municode Supplement 10,000 Temp Svcs 5,000 Document Imaging - Carry Over 57,600 Prof Svcs -Data Processing (44030) Amount Budgeted., 9,000 Maintenance agree renewals for Fortis 9,000 Document Imaging software & Certrak Contract/Insurance tracking software. CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: Computer Equip -Software (46235) Amount Budgeted: !•7 CITY OF DIAMOND BAR Department - Admin. & Support • Finance Human Resources Information Systems General Government Information CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2002-2003 Organization #: 001-4050 through 001-4095 DEPARTMENT INCLUDES: Finance FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 249,800 Actuals Ad' Budget Actuals Adopted PERSONNEL SERVICES $533,997 $572,100 $511,358 $604,900 SUPPLIES 37,145 56,005 39,887 46,000 OPERATING EXPENDITURES 579,022 678,655 582,981 641,445 PROFESSIONAL SERVICES 318,757 341,278 253,079 364,500 CONTRACT SERVICES 27,555 82,750 76,604 85,750 CAPITAL OUTLAY 429,765 44,339 39,772 133,800 DEPARTMENT TOTAL $1,926,241 $1,775,127 $1,503,681 $1,876,395 DEPARTMENT INCLUDES: Finance $340,750 Human Resources 133,250 Information Systems 249,800 General Government 752,520 Public Information 400,075 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: FINANCE DIVISION NO. 40$0 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds_ This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director 1.00 Sr. Accountant .90 Sr. Account Clerk 2.00 Total Positions 3.90 62 CITY OF DIAMOND BAR :.:.:.:.:::..:::.::.:..:.::.:.:.::..:.::.:.:: ESTIMATED EXPENDITURES APARTI1l+IT':: Adm'+ & SuppQri FY 2002-2003f3GAIizArIQN DFVIIOTI: Fitiaei?:: Qq� aoa FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICESActuals Ad' Budget Actuals Adopted 40010 Salaries 40020 Over -Time Wages 187,695 207,000 198,962 208,150 40070 City Paid Benefits 92 1 897 1,000 2,950 0 2'237 500 40080 Retirement 19,808 23,700 22,383 2,900 40083 Worker's Comp. Exp. 1,045 1,200 705 24,300 40084 Short/Long Term Disability 1 700 40085 Medicare 2,725 3,050 2,887 150 3,100 40090 Cafeteria Benefits 31,350 33450 , 34,486 34,200 TOTAL PERSONNEL 244,612 272,350 261,660 275,000 SUPPLIES 41200 Operating Supplies 844 1,300 1,255 41300 Small Tools & Equipment 164 200 1,300 TOTAL SUPPLIES 1,008 1,500 1,255 300 1,600 OPERATING EXPENDITURES 42110 Printing 42315 Membership & Dues 2,644 585 4,000 2,820 2,500 42320 Publications 439 1,200 500 600 900 42325 Meetings 54 150 91 500 42330 Travel -Conferences 3,480 5,000 360 200 42335 Travel -Mileage & Auto Allow 174 200 5,000 42340 Education & Training 1,276 1,500 370 1,500 2,050 TOTAL OPERATING EXP. 8,652 12,550 5,741 2,000 13,150 PROFESSIONAL SERVICES 44000 Professional Services 740 10,000 9,499 44010 Prof Svcs-Acctg & Auditing 22,500 22,000 17,600 1,500 44030 Prof Svcs -Data Processing 15,849 20,000 16,564 23,500 TOTAL PROF SVCS 39,089 52,000 43,663 20,500 45,500 CAPITAL OUTLAY 46200 Office Equipment 646 46220 Office Equip - Furniture 500 0 5,000 646 500 0 0 500 5,500 DIVISION TOTAL 294,007 338,900 312 319 340,750 63 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $340,750 PERSONNEL. SERVICES Personnel (40010-40093) Finance Director Senior Accountant Senior Account Clerk SUPPLIES Amount Budgeted: 0.85 0.90 2.00 3.75 275,000 Operating Supplies (41200) Amount Budgeted: 1,300 Miscellaneous office supplies 1,300 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,500 Printing of Forms and CAFR 1,000 Printing of Checks 1,500 Membership & Dues (42315) Amount Budgeted: 900 GFOA 600 CSMFO 100 CMTA 200 Publications (42320) Amount Budgeted: 500 FLSA Publications, GFOA Publications, 300 GASB Into 200 Meetings (42325) Amount Budgeted: 200 Misc - CSMFO, etc. 200 Travel -Conferences (42330) Amount Budgeted: 5,000 GFOA 1,500 CSMFO 1,000 Pentamation 2,500 64 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY02-03 Pa e 2 Travel-Mileage & Auto Allow (42335) Amount Budgeted: Misc 2,050 Auto Allowance - Finance Director 2501,800 Education & Training (42340) Amount Budgeted: 2:000 PERS Update, FLSA Updates, GASB34 Trng 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 CAFR Info 500 Misc 1,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 23,500 Audit Contract with Conrad and Assoc 23,500 Prof Svcs-Data Processing (44030) Amount Budgeted: 20,500 Application Maint-Pentamation 10,000 Other Maintenance - Pentamation 8,000 Incidentals 2,500 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 5,000 Replacement of Line Printer 5,000 Office Furniture (46220) Chair Replacement - Finance Director 500 500 65 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4060 The The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Finance Director 0.15 Senior Management Analyst 1.00 Total Positions 1.15 66 CITYOF DIAMOND BAR `:.:.:.:.. :.:.:.:.<::... :::=:::::::::.::>:.:.:•:. ESTIMATED EXPENDITURES FY 2002-2003 03�G�lfdl�►T[ON=` .�=:�:i�0:�060:�:�:�: FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICES Actuals Ad' Budget Actuals Adopted 40010 Salaries 40020 Over-Time Wages 68,900 40070 City Paid Benefits 40080 Retirement 900 40083 Worker's Comp. Exp. 8,050 40084 ShotLong Term Disability 550 40085 Medicare 50 40090 Cafeteria Benefits 1,000 40093 Benefits Admininstration 10,700 TOTAL PERSONNEL 0 0 5,300 0 95,450 SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies 500 TOTAL SUPPLIES 0 0 3,500 0 4,000 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 1,000 42315 Membership & Dues 3,000 42320 Publications 0 42325 Meetings 300 42330 Travel-Conferences 2,000 42340 Education & Training 1,500 42345 Employment Physicals 17,000 TOTAL OPERATING EXP. 0 0 4000 , 0 28,800 PROFESSIONAL SERVICES 44000 Professional Services 44021 Prof Svcs - Special Legal 0 TOTAL PROF SVCS 0 0 5,000 0 5,000 DIVISION TOTAL 0 0 0 133,250 67 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4080) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $133,250 PERSONNEL SERVICES Personnel (40010-40093) Finance Director Sr. Admin Analyst Misc Admin Charges related to benefits not allocated to departments SUPPLIES Amount Budgeted: 0.15 1.00 1.15 5,300 95,450 Operating Supplies (41200) Amount Budgeted: 500 Miscellaneous office supplies 500 Promotional Items (41400) Amount Budgeted: 3,500 Employee Recognition Prgm - certificates, placques, shirts, watches, service pins, pen sets, etc 3,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 11000 Printing of Forms - PAF, Evaluation, 1,000 Applications, etc Advertising (42115) Amount Budgeted: 3,000 Employment Ads 3,000 Membership & Dues (42315) Amount Budgeted: 0 Publications (42320) Amount Budgeted: 300 FLSA Publications 300 Meetings (42325) Amount Budgeted: 2,000 Quarterly Employee Breakfasts 2,000 Travel -Conferences (42330) Amount Budgeted: 1,500 PERS Ani Conf 1,500 RIM CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY02-03 Page 2 Education & Training (42340) Amount Budgeted: 17,000 Specialized HR Training 2,000 Citywide Training/Team Bldg 15,000 Employment Physicals (42345) Amount Budgeted: 4,000 Pre-employment Physicals ' um PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: n Prof Svcs -Special Legal (44021) Amount Budgeted: 5,000 Labor Attorney Services 51000 M., CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments of the City. The Division also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. i PERSONNEL FULL TIME PERSONNEL MIS Technician 0.90 PART TIME PERSONNEL Intern 1.00 Total Positions 1.90 70 CITY OF DIAMOND BAR :..:..:::.:.:.:::...:::::.:.:..:.::.:.:..... ESTIMATED EXPENDITURES ��AFt�'MFNTs:=::Aefr�iiii ` . > `'". - :':... < :&:�Suppor > ::..:...... . FY 2002-2003 Di17i ...... ::::::::.:::I :: ysieins..:.: . OAOAMiAt' FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICES Actuals Ad' Budget Actuals Adopted 40010 Salaries 40020 Over -Time Wages 43,350 40030 Part-time Wages 3,000 40070 City Paid Benefits 12,300 40080 Retirement 700 40083 Worker's Comp. Exp. 5,050 40084 Short/Long Term Disability 450 40085 Medicare 50 40090 Cafeteria Benefits 1,600 TOTAL PERSONNEL 0 0 8,050 0 74,550 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES 0 0 200 0 200 OPERATING EXPENDITURES 42125 Telephone 42205 Computer Maintenance 1,000 42315 Membership & Dues 8,500 42320 Publications 250 42325 Meetings 500 42330 Travel -Conferences 500 42335 Travel -Mileage & Auto Allow 0 42340 Education & Training 100 TOTAL OPERATING EXP. 06,000 0 0 16,850 PROFESSIONAL SERVICES 44000 Professional Services 44030 Prof Svcs -Data Processing 53,500 TOTAL PROF SVCS7,000 0 0 0 60,500 CONTRACT SERVICES 45000 Contract Services TOTAL CONTRACT SVCS.0 0 0 0 0 CAPITAL OUTLAY 46220 Office Equipment -Furniture 46230 Computer Equip -Hardware 500 46235 Computer Equip -Software 89,450 46250 Misc Equipment 7,000 0 0 0 750 97,700 DIVISION TOTAL 0 0 0 249,800 71 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 02-03 TOTAL BUDGET $249,800 PERSONNEL SERVICES Personnel (40010-40093) Full Time: MIS Technician Part Time Intern SUPPLIES Amount Budgeted: M 74,550 Supplies (41200) Amount Budgeted: 200 Office Supplies 200 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1,000 Toll-free Number 1,000 Computer Maintenance (42205) Amount Budgeted: 8,500 Service Contract Toners & Printers 5,500 Computer Maintenance 3,000 Membership and Dues (42315) Amount Budgeted: 250 250 Publications (42320) Meetings (42325) Amount Budgeted: Amount Budgeted: 500 500 500 500 Travel -Conferences (42330) 0 No Travel Conference - cost offset by special education Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 100 Misc Travel costs MIS Tech 100 Education and Training (42340) Amount Budgeted: 6,000 MSCE - Certification Training 6,000 72 CITY OF DIAMOND BAR Information Systems (4070) BUDGET DISCUSSION FY 02-03 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 53,500 On Call Support - MIS vacation special needs 8,500 Outsourced IS Management Support (partial yr) 45,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 7,000 Web Crossings - City on Line 1,000 Wireless Internet Access (5 @ 100/mo) 6,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: Note: See Decision Package CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc 500 Computer Equipment -Hardware (46230) Amount Budgeted: 89,450 7 CD ROM Juke Box - Replace Existing 3,900 LCD Flat Screen Monitors - Front Counter 32$700 each 2,100 Replacement Computers 60,000 5 Lap Top Computers 18,950 Exchange 2000 Server 2,000 Misc Hardware 2,500 Computer Equipment -Software (46235) Amount Budgeted: 7,000 Upgrades & Support 3,000 NT Disk Defrag software & tech support 3,000 SOL Server Software 1,000 Note: See Decision Package Misc Equipment (46250) Amount Budgeted: 750 Misc Equip 750 73 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the operating, rental and general operation of City Hall. Included in this are items which cannot be specifically identified as one division's expenditure, such as utilities, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. PERSONNEL Total Positions 0.00 74 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 PERSONNEL SERVICES 40080 Retirement Benefits 40083 Workers Comp Exp 40085 Medicare/Social Security 40093 Benefits Administration TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42125 Telephone 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42210 Maint_ of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42340 Education & Training 42345 Employment Physicals 42395 Misc Expenditures 15,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing 44030 Prof Svcs -Data Processing TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services 45010 CS -Newsletter TOTAL CONTRACT SVCS. 0RGANIZA3IQIV:#:':: FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Ad' Budget Actuals Adopted (1,573) 2,000 1$3(75) 125 150 5,868 5,200 5,568 0 4,420 7,350 5,676 0 12,399 20,000 15,394 20,000 216 8,646 250 16,500 138 10,452 200 21,261 36,750 25,984 10,500 -30,700 6,027 10,000 10,399 15,000 12,866 15,000 4,297 9,000 1,598 2,500 1,343 2,000 8,462 3,000 785 2,500 33,545 35,000 22,062 35,000 1,436 1,000 371 500 56,356 38,500 51,783 38,500 16,446 15,000 17,990 18,500 13,692 17,000 10,950 11,100 242,638 322,620 309,099 251,400 11,098 13,750 15,389 16,250 472 2,262 1,000 2,552 8,500 25,766 4,500 36,220 1,774 36,391 3,000 2,559 2,500 2,547 31,570 25,696 27,000 19,514 0 28,000 5,186 10,000 742 0 5,665 14,500 4,364 3,000 1,254 4,000 1,690 2,270 1,000 583 0 475,294 574,090 514,625 473,820 201,372 227,143 177,632 10,596 20,000 5,706 1,000 j 1, curs 248,143 183, 338 228,000 10,000 0 23,075 26,000 26,000 0 55,000 50,415 23,075 81,000 76,415 0- 75 CITY OF DIAMOND BAF ESTIMATED EXPENDITURES FY 2002-2003 :a�pa�7iirt�i�tr�� ��r�rr��su�ptsrr: DlylsiOft :: '::=:: :': > Geiier ' I Gave {.RQANtZA.TJbN: :; ::::66.*1:-*,, DIVISION TOTAL 1,116,445 986,672 76 840,763 752,520 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Ad' Budget Actuals Adopted CAPITAL OUTLAY 46200 Office Equipment 2,938 3,095 1,000 46220 Office Equip -Furniture 18,451 5,000 1,640 5,000 46235 Computer Equip -Hardware 46240 Communications Equip 2,000 46250 Misc Equipment 4,855 10,000 8,839 2,000 46310 Bldg Improvements -Civic Ctr 357,121 21,401 21,151 380,427 39,339 34,725 10,000 DIVISION TOTAL 1,116,445 986,672 76 840,763 752,520 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $752,520 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 0 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 13,000 Copy Paper 5,000 Kitchen 2,000 Small Tools & Equipment (41300) Amount Budgeted: 200 Misc 200 Promotional Supplies (41400) Amount Budgeted: 10,500 City Pins 2,000 International Promotional Items 800 City Tiles 4,700 Misc Items 3,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 15,000 Xerox copy charges 15,000 Printing (42110) Amount Budgeted: 9 000 Printing of stationery, envelopes, forms etc 9,000 ' Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, placques etc 2,000 Advertising (42115) Amount Budgeted: 2,500 Chamber Map Ad 2,500 Postage (42120) Amount Budgeted: 35,D00 City-wide postage charges including Fed -X 35,000 Mailing Services (42121) Amount Budgeted: 500 Special City wide mailings 500 77 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY02-03 Page 2 Telephone (42125) Amount Budgeted: 38,500 City Hall Phones 28,500 T-1 lines 10,000 Banking Charges (42128) Amount Budgeted: 18,500 Credit Card charges 12,000 Banking Fees 6,500 Rental/Lease of Equipment (42130) Amount Budgeted: 11,100 Postage Equipment Rental 3,000 Nextel Repeater Site 2,700 Water/Coffee Equipment 400 Beeper Rental 3,000 Misc 2,000 Rental/Lease of Real Prop (42140) Amount Budgeted: 251,400 Storage Unit Rents 11,400 City Hall 240,000 Equipment Maintenance (42200) Amount Budgeted: 16,250 Pool Cars 5,000 Copier Machine Maintenance 10,000 Blueprint Machine Maintenance 250 Office Equipment Maintenance 1,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 8,500 Misc City Hall Maintenance 4,000 Live Plants (One Time Cost - $2500+$2000 Annual) 4,500 Fuel (42310) Amount Budgeted: 3,000 Pool Vehicles 3,000 Membership & Dues (42315) Amount Budgeted: 31,570 League of California Cities (includes Grass roots proposal) 15,720 CCCA 2,800 LAFCO 600 SCAG 4,700 SGVCOG 2,250 Chamber of Commerce 1,500 Misc 4,000 Publications (42320) Amount Budgeted: 0 Misc 78 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY02-03 Page 3 Meetings (42325) Amount Budgeted: 28,000 Supplies for City council meetings, task force mtgs 7,000 City Holiday celebration 5,000 Coffee Supplies 1,000 Delegations 2,000 Legislative Dinners 2,000 Sheriffs Qtrly Meetings 4,000 Misc Meetings 7,000 Travel -Conferences (42330) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 3,000 Misc Training 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 228,000 Property Tax Admin 43,500 AV Svcs - City Council Meetings 10,000 Grant Writer 15,000 Armored Car Svcs 1,500 Lanterman Advisory Svcs 1,000 Holiday Banner installation & removal 7,000 Library Grant Svcs 150,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 10 000 Sales Tax & Transfer Tax auditing svcs 10,000 Prof Svcs -Data Processing (44030) Amount Budgeted: 0 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 0 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 1,000 1,000 Office Equip -Furniture (46220) Amount Budgeted: 5,000 Misc Furniture 5,000 Communications Equip (46240) Amount Budgeted: 2,000 2,000 Misc Equipment (46250) Amount Budgeted: 2,000 Misc 2,000 79 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community FULL TIME PERSONNEL Public Information Manager 1.00 Com & Marketing Coordinator 1.00 Total Positions 2.00 all CITYOF DIAMOND BAR ::::::..::.::.:..:.:.:.:.:::::.............. . ESTIMATED EXPENDITURES FY 2002-2003 Dl /i$1tPN; ..:::: >:::::::: Pu61iq nforniatiori ORGAfVIZATJON:#:::::: Oi31.4t]$5 FY 2000-01 FY2001-02 FY2001-02 FY 2002'03 PERSONNEL SERVICES Actuals Ad'usted Budget Actuals Pra osed 40010 Salaries 220,086 222,800 40020 Over-Time Wages 1,767 2,000 191,678 122,550 40070 City Paid Benefits 2,$56 2,950 930 40080 Retirement 23,065 26,100 2,321 1,550 40083 Worker's Comp, Exp, 1 227 1,300 18,696 14,300 40084 Short/Long Term Disability 747 1,000 40085 Medicare 3,217 3,400 100 40090 Cafeteria Benefits 32,747 33,850 2,793 1,800 TOTAL PERSONNEL 284,965 292,400 26,857 18,600 244,022 159,900 SUPPLIES 41200 Operating Supplies 2,604 4,500 41400 Promotional Supplies 12,272 73,255 ,357 1,500 TOTAL SUPPLIES 14,876 17,755 99,297 8,000 72,648 9,500 OPERATING EXPENDITURES 42110 Printing 42111 Printing-Pre Press Svcs 21,747 6,42011,416 12,300 51,000 42112 Photography 10,000 1'000 1,580 2,000 42115 Advertising 34,142 2$,740 6,000 42120 Postage 13,62529,791 8,000 27,200 42121 Mailing Services 1,403 2,700 2,750 4,500 42125 Telephone 1,795 1,000 382 2,600 42130 Rental/Lease of Equipment 988 4,000 1,228 42141 Rental/Lease - Exhibition Sp 500 1'500 178 500 42205 Computer Maintenance 5,783 p 500 500 42315 Membership & Dues 1,479 2,675 0 42320 Publications 2587 975 2,275 42325 Meetings 4 '350 2'500 500 42330 Travel-Conferences 5,932 6,000 113 11000 42335 Travel-Mileage & Auto Allow 415 250 2,228 6,000 42340 Education & Training 585 7,500 239 250 42395 Misc Expenditures 11,235 2,000 TOTAL OPERATING EXP. 95,07692,015 2,500 2,500 62,615 108,825 PROFESSIONAL SERVICES 44000 Professional Services 67,700 31,635 44030 Prof Svcs-Data Processing 9'500 11,078 15,500 TOTAL PROF SVCS 67,700 41,135 15,000 p 26,078 15,500 CONTRACT SERVICES 45000 Contract Services 4,480 1,750 45010 CS - Newsletter 189 11,750 TOTAL CONTRACT SVCS. 4,480 1,750 74,000 189 85,750 81 CITY OF DIAMOND BAR 0EP'ARTM-ENr:: ESTIMATED EXPENDITURES 131ViS1C31 ::::::;:: P.ubhc Irxformatior� FY 2002-2003 013GAN12-AT-1.0iN. FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed CAPITAL OUTLAY 46220 Office Equipment -Furniture 558 1,000 1,000 46230 Computer Equip -Hardware 41,192 (30) 7,500 46235 Computer Equip -Software 6,942 3,000 1,164 11,600 46250 Misc Equipment 500 3,913 500 48,692 4,500 5,047 20,600 DIVISION TOTAL 515,789 449,555 350,599 400,075 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 02-03 TOTAL BUDGET $400,075 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 159,900 Public Information Manager 1.00 Communications and Marketing Coordinator 1.00 Total 2.OD SUPPLIES Supplies (41200) Amount Budgeted: 1,500 Color Printer Supplies 1,000 Misc Supplies 500 Promotional Supplies (41400) Amount Budgeted: 8,000 General (Store) - shirts, caps, jackets, watches, money clips 5,500 paperweights, pens, pencils, watches, etc Also: Council Goodwill Visits (schools, community grps etc) Anniversary (includes anniversary pins and into souvenirs) 2,500 (Note: These promotional items do not include items ordered by the City Manager's Office -tiles, plaques, city pins, engraving; OPERATING EXPENDITURES Printing (42110) Amount Budgeted: Rec Guide Special Projects Cable channel promo materials Website promo materials Misc Printing General City Printing - business cards, letterhead envelopes, etc. Note: $40,000 for Rec Guide is from Comm. Srvcs. Budget Printing -Pre Press Svcs (42111) Amount Budgeted: Misc Projects -in support of other divisions - e.g., CAFR 83 51,000 40,000 2,000 2,000 2,000 5,000 2,000 2,000 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 02-03 PAGE 2 Photography Services (42112) Amount Budgeted: 6,000 Film Development 1,000 Photography for Rec Newsletter 5,000 Advertising (42115) Amount Budgeted: 27,200 Local Publications: 91765/91789 (Min. 18 full pg/yr. = 8,550) 8,550 Windmill (Min. 18 full pg/yr. = 8,100) 8,100 Diamond Bar/Walnut Weekly (Min. 24 half pgs/yr. = 7800) 7,800 Pennysaver (12 half pg/yr. = 2,442) 2,442 Misc 308 Postage (42120) Amount Budgeted: 4,500 Misc Mailings (Com Info - ie:ACIS) 3,500 Annual Permit Fees (Business reply, Bulk Mail, etc) - 1,000 Mailing Services (42121) Amount Budgeted: 2,600 Special Projects & Misc Mailings 2,600 Rental Lease of Equipment (42130) Amount Budgeted: 500 ICSC (promo equip/electrical) 500 Misc Trade Show/Meetings Rental/Lease - Exhibition Sp (42141) Amount Budgeted: 500 ICSC (booth space fees) 500 Misc Events Membership and Dues (42315) Amount Budgeted: 2,275 CAPIO Membership x3 525 3CMA Membership x2 700 ICSC x 2 100 SCNATOA x2 150 Entry Fees/Awards-CAPIO, 3CMA, etc 300 Publications (42320) Amount Budgeted: 500 500 Meetings (42325) Amount Budgeted: 1,000 Local Business Related 500 City Hosted - Mayor's Roundtable 500 Travel -Conferences (42330) 6,000 3CMA Annual Conference x 2 3,000 CAPIO Annual Conference x 2 2,000 ICSC Palm Desert x 2 1,000 84 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 02-03 Page 3 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 250 Education and Training (42340) Amount Budgeted: 250 2,000 Graphics/Software Training (2 attendees) 2,000 (FrontPage, Illustrator, Photoshop) Miscellaneous Expenses (42395) Amount Budgeted: 2,500 Cable programming contentllicensing 2,500 Miscellaneous PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 15 500 Graphic Design Svcs ' Website and/or DBTV Promo Graphics 2,000 Cable/intern Support 4,500 Photography/Videography 2,500 Kiosk Design, Installation & Training 6,500 Prof Svcs - Data Processing (44030) Amount Budgeted: 0 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 11,750 SCALA System Maint./Upgrade 1,500 Web site domain registration fees 250 On-call AV technical support 10,000 CS - Newsletter (45010) Amount Budgeted: 74,000 City Newsletter 74,000 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 1,000 Misc audiolvideo cabinet/rack (storage) 1,000 Computer Equipment -Hardware (46230) Amount Budgeted: 7,500 VCR Deck and accessories 1,500 Two Computers for SCALA System 6,000 85 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 02-03 Page 4 Computer Equipment -Software (46235) Amount Budgeted: Clip Art On-line Subscription Svc Digital editing software (?) Pagemaker Upgrade (5 -user license) Photoshop Upgrade (5 -user license) Illustrator (2 users) SCALA Software Video Editing Software Mise Equipment (46250) Amount Budgeted: M 500 500 1,000 1,000 500 6,600 1,500 11,600 500 CITY OF DIAMOND BAR Department -Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 87 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2002-2003 DEPARTMENTINCLUDES: Law Law Enforcement $4,332,500 Volunteer Patrol 12,250 Fire Protection 7,360 Animal Control 80,250 Emergency Preparedness 12,510 PUBLIC SAFETY Volunteer Patrol 0.3% Total Department Expenditures - $4,444,870 W eMon 1. al Control 1.8% Emergency Preparedness 0.3% Organization #: 001-4411 through 001-4440 FY 2000-01 Actuals FY2001-02 A d'usted Bud et FY2001-02 Actuals FY 2002-03 Adopted PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY $5,910 3,238 11,471 12,819 4,216,689 2,133 $6,000 3,750 13,050 p 4,398,018 1,000 $0 3,421 7,641 0 4,251,352 1,234 $5,000 6,750 13,510 0 4,417,610 2,000 DEPARTMENT TOTAL $4,252,260 $4,421,818 $4,263,648 $4,444,870 DEPARTMENTINCLUDES: Law Law Enforcement $4,332,500 Volunteer Patrol 12,250 Fire Protection 7,360 Animal Control 80,250 Emergency Preparedness 12,510 PUBLIC SAFETY Volunteer Patrol 0.3% Total Department Expenditures - $4,444,870 W eMon 1. al Control 1.8% Emergency Preparedness 0.3% CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. These services include general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the Ranch Festival, Concerts in the Park, and the YMCA 5-10K Walk/Run. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE General Law Units: One -Man 40 -hour (Team Leader) One -Man 56 -hour Two -Man 40 -hour Traffic Law Units: One -Man 56 -hour Motorcycle 40 -hour Supplemental Sergeant Community Service Officer w/vehicle Community Relations Officer Special Assignment Car (290 -boy) Narcotics Deputy (SANE) Asian Task Force Deputy Special Investigations Bicycle Patrol Helicopter Patrol. W NUMBER 1 6 1 4 3 3 1 2 1 .05 As Requested As Requested 4 hours per month CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 OPERATING EXPENDITURES 42200 Equipment Maintenance 42325 Meetings TOTAL OPERATING EXP. CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff /Special Evts 45405 CS -Parking Citation Admin 45410 CS -Crossing Guard Svcs TOTAL CONTRACT SVCS. DIVISION TOTAL Public Safetji`: DIVPS(�iiri[: Law Enfprcement-:;:: :ORGANiZATIAKI <-0fJ.1:=4Q:#1;:: FY 2000-01 FY2001-02 FY2001-02 Actuals Adiusted Bud etActuals FY 2002-03 Ado ted 703 2,000 293 500 996 2,500 1,872 2,000 136 500 2,008 2,500 3,893,737 160,611 4,073,408 140,000 3,922,405 4,050,000 3,726 5,000 165,749 15Q,000 81,012 100,000 3'087 81'267 5,000 4,139,086 4,31$,408 4,172,508 125,000 4,330,000 4,140,082 4,320,908 4,174,516 4,332, 500 M CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $4,332,500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 2,000 Radar Equipment, Misc 2,000 Meetings (42325) Amount Budgeted: 500 500 CONTRACT SERVICES CS—Sheriff Department (45401) Amount Budgeted: 4,050,000 SHERIFF'S CONTRACT BREAKDOWN :)e of Service CS -Sheriff /Special Evts (45402) Amount Budgeted: 150,000 Calvary Chapel 75,000 Bike Patrol, Special Ck Points, Schl Enf 75,000 CS -Parking Citation Admin (45405) Amount Budgeted: 5,000 5,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 125,000 For a total of 16 crossing guard locations 125,000 92 Number FY01-02 FY02-03 One -Man 40 -hour (Team Leader) 1.00 156,414 165,158 One -Man 56 -hour 6.00 1,473,415 1,526,057 One -Man 40 -hour 1.00 156,414 165,158 One -Man 56 -hour 4.00 982,277 1,017,371 Motorcycle 40 -hour 3.00 496,970 525,508 Supplemental Sgt - 127,858 Community Service Officer w/vehicle 3.00 93,915 98,611 Community Relations Officer 1.00 156,414 165,158 Special Assignment Car (290 -boy) 2.00 271,481 288,055 Narcotics Deputy (SANE) 1.00 89,507 93,982 Asian Task Force Deputy 0.50 78,207 0 4,082,872 4,045,058 Special Investigations As Requested Helicopter Patrol 4 hours per mo CS -Sheriff /Special Evts (45402) Amount Budgeted: 150,000 Calvary Chapel 75,000 Bike Patrol, Special Ck Points, Schl Enf 75,000 CS -Parking Citation Admin (45405) Amount Budgeted: 5,000 5,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 125,000 For a total of 16 crossing guard locations 125,000 92 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $4,332,500 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: Radar Equipment, Misc 2,000 2,000 Mee#ings (42325) Amount Budgeted: 5Qo 500 CONTRACT SERVICES CS—Sheriff Department (45401) Amount Budgeted: 4,050,000 SHERIFF'S CONTRACT BREAKDOWN of Service One -Man 40 -hour (Team header) One -Man 56 -hour One -Man 40 -hour One -Man 56 -hour Motorcycle 40 -hour Supplemental Sgt Community Service Officer w/vehicle Community Relations Officer Special Assignment Car (290 -boy) Narcotics Deputy (SANE) Asian Task Force Deputy Special Investigations Helicopter Patrol Number FY01-02 FY02-03 1.00 156,414 165,158 6.00 1,473,415 1,526,057 1.00 156,414 165,158 4.00 982,277 1,017,371 3.00 496,970 525,508 - 127,858 3.00 93,915 98,611 1.00 156,414 165,158 2.00 271,481 2$8,Q55 1.00 89,507 93,982 0.50 78,207 0 4,082,872 4,045,058 As Requested 4 hours per mo CS -Sheriff /Special Evts (45402) Amount Budgeted: Calvary Chapel 150,000 Bike Patrol, Special Ck Points, Schl Enf 75,000 75,000 CS -Parking Citation Admin (45405) Amount Budgeted: 000 5, 5,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: For a total of 16 crossing guard locations 125,000 125,000 93 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffiti watch; community relations and other non -hazardous duties. It is anticipated that the Community Volunteer Patrol will be authorized to issue parking citations. To accommodate this, the budget includes an allocation for Worker's Compensation Insurance to cover these volunteers. 94 CITY OF DIAMOND BAR::::::.:::< ............ . ESTIMATED EXPENDITURES pATM ! Ptrbll:Safjr-::::_ FY 2002-2003 :D1ViSht:: FY 2000-01 Actuals FY2001-02 Adjusted Bud FY2001-02 FY 2002-03 PERSONNEL SERVICES et Actuals Ado ted 40083 Worker's Comp. Exp. 5,910 6,000 TOTAL PERSONNEL 5,910 6,000 0 5,000 SUPPLIES 0 5,000 41200 Operating Supplies 815 41300 Small Tools & Equipment 380 2'000 2,573 2,500 TOTAL SUPPLIES 1,195 250 2,250 168 250 2,741 2,750 OPERATING EXPENDITURES 42125 Telephone 693 1'000 42200 Equipment Maintenance 581 1,000 42325 Meetings 3,485 500 3,000 500 TOTAL OPERATING EXP. 4,178 4,500 1,127 3,000 1,708 4,500 DIVISION TOTAL 11,283 12,750 4,449 12,250 95 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $12,250 PERSONNEL: Worker's Comp. Exp. (40083) Amount Budgeted: 5,000 Required to cover volunteers 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) Amount Budgeted: 250 250 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 1,0Q0 Cell phone 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 Patrol Vehicle 500 Meetings (42325) Amount Budgeted: 3,000 CCCA Bar-b-que 1,000 Annual Recognition Dinner 2,000 CITY OF DIAMOND BAR ACTIVITY CONlMENTARy 2002-2003 DIVISION TITLE: FIRE DIVISION NO. 4422 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for f -ire protection within the City boundaries, therefore the City assumed fire protection. This has required additional resouzwildland Ces to it used by the Consolidated Fire Protection District_ responsibility of the City to pay annually for these It is a added costs_ 97 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Eire Protection FY 2002-2003 ORGANIZATION # 001-4421 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,360 7,359 7,360 TOTAL CONTRACT SVCS. 7,359 7,360 7,359 7,360 DIVISION TOTAL 7,359 7,360 7,359 7,360 98 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $7360 UUNTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: Wildlands Fire contract 7,360 7,360 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional funding has been included to fund these activities. 100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT: Public Saiety FY 2002-2003DIVISION; Animal Control . :. ORGANIZATION #: 00174437 CONTRACT SERVICES FY 2000-01 Actuals FY2001-02 Adjusted Budget FY2001-02 Actuals EMMMOM FY 2002-03 45403 Contract Svcs-Animal Cntri 70,244 Ado ted 45406 CS - Wild Animal Control 72'250 71,485 65,250 TOTAL CONTRACT SVCS. 70,244 72,25015,000 71,485 8D,250 DIVISION TOTAL 70,244 72,250 71,485 80,250 101 CITY OF DIAMOND BAR ANIMAL CONTROL (0014431) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $80,250 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 65 250 Humane Society Contract 65,250 ' Misc Control CS - Wild Animal Control (45406) Amount Budgeted 15 000 Coyote Control 15,000 ' 102 CITY OF DIAMOND BAR ACTIVITY CozMNTARY 2002-2003 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of lite and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar therefore, has prepared a comprehensive planning document, known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are to enhance the overall capabilities of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within this pian into an efficient organization capable of responding adequately in the face of any disaster. CITY OF DIAMOND BAR 76 RPAi'►iiuiPu>i$ Communications Equipment 365 ESTIMATED EXPENDITURESON 42125 Telephone :::::::::::::Et nerigency::Pe: FY 2002-2003 960 42126 aRpirziaTiod:#:::::::::oa:=:4aio:>:_::: 162 300 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Budget Actuals -- Adopted SUPPLIES 150 200 150 41200 Operating Supplies 2,043 1,000 680 3,500 41300 Small Tools & Equipment 42315 500 2,799 500 TOTAL SUPPLIES 2,043 1,500 680 4,000 OPERATING EXPENDITURES 42110 Printing 76 500 Communications Equipment 365 0 42125 Telephone 470 800 435 960 42126 Utilities 162 300 275 300 42130 Rental/Lease - Equipment 1,000 50 500 42140 Rental/Lease - Real Prop 150 200 150 42200 Equipment Maintenance 2,582 290 1,000 42315 Membership & Dues 2,799 3,000 2,825 3,000 42320 Publications 250 50 0 42340 Education & Training 58 600 TOTAL OPERATING EXP. 6,297 6,050 3,925 6,510 PROFESSIONAL SERVICES 44040 Emergency Prep-Coordinatn 12,819 0 TOTAL PROF SVCS 12,819 0 0 0 CAPITAL OUTLAY 46230 Computer Equip -Hardware 500 0 46240 Communications Equipment 365 500 500 46250 Misc Equipment 1,768 1,234 1,500 46310 Bldg Improvements -Civic Ctr 0 2,133 1,000 1,234 2,000 DIVISION TOTAL 23,292 8,550 5,839 12,510 104 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $12,510 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Supplies for EOC & Storage Shed; ie: replace bottled water supplies. 3,000 Purchase emergency car kits for sale to public. Sand and Bags for Fire Stations 500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES EMMEOMMMMEMOM Printing (42110) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 960 4 Emergency phones @$20/mo 9B0 Utilities (42126) Amount Budgeted: 300 Eastgate Reservoir site emergency power 300 Rental/Lease - Equipment (42130) Amount Budgeted: 500 Barricades) Public Works now has a supply). This is for more barricades, if 500 needed. Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD lease of Eastgate site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 1,000 Maintenance of EOC 1,000 Membership & Dues (42315) Amount Budgeted: 3,000 Area D Civil Defense Annual Membership 3,000 Publications (42320) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 600 CSTI/Table Top/f=ield Days 600 105 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY02-03 Page 2 PROFESSIONAL SERVICES Emergency Prep-Coordinatn (44040) Amount Budgeted: 0 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Communications Equipment (46240) Amount Budgeted: 500 DBARS Miscellaneous 500 Ml:sc Equipment (46250) Amount Budgeted: 1,500 1,500 Bldg Improvements -Civic Ctr (46310) Amount Budgeted: 0 CITY OF DIAMOND BAR Department -Development Services • Planning • Building and Safety • Neighborhood Improvement • Economic Development 107 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY DEVELOPMENT SERVICES FY 2002-2003 Organization #: 001-5210 through 001-5240 DEPARTMENT INCLUDES: Planning $545,980 Building and Safety 503,000 Neighborhood Improvement 280,850 Economic Development 294,800 DEVELOPMENT SERVICES 109 FY 2000-01 FY2001-02 FY2001.02 FY 2002-03 Actuals Adjusted Budget Actuals Adopted PERSONNEL SERVICES $353,576 $427,750 $401,660 $532,100 SUPPLIES 2,735 5,500 5,053 7,500 OPERATING EXPENDITURES 19,060 38,650 96,807 226,850 PROFESSIONAL SERVICES 58,472 182,013 68,629 288,680 CONTRACT SERVICES 671,990 631,900 573,677 565,000 0 CAPITAL OUTLAY 0 7,850 7,115 4,500 DEPARTMENT TOTAL $1,105,833 $1,293,663 $1,152,941 $1,624,630 DEPARTMENT INCLUDES: Planning $545,980 Building and Safety 503,000 Neighborhood Improvement 280,850 Economic Development 294,800 DEVELOPMENT SERVICES 109 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. Deputy City Manager Assoc. Planner Development Svcs Asst. Administrative Asst. CITY OF DIAMOND BAR :DERAR-F#tltEl::::::::::Devefomnnt.Sves ESTIMATED EXPENDITURES bi1i151�C�f FY 2002-2003 .Plar,i7ing. :OIC:GAMiZATi ...... FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICESActuals Adjusted Budget Actuals Ado ted 40010 Salaries 255,479 292,050 289,044 200,900 40020 Over -Time Wages 6,042 6,000 7,361 40030 Part -Time Salaries 9,859 27,450 14,681 2,000 40070 City Paid Benefits 3,128 4,550 3,717 10,900 40080 Retirement 27,672 35,450 32,887 2,650 23,450 40083 Worker's Comp. Exp. 6,083 5,200 3,522 40084 Short/Long Term Disability 3,800 40085 Medicare 3,944 5,550 4,513 150 3,850 40090 Cafeteria Benefits 41,369 51,500 45,935 TOTAL PERSONNEL 353,576 427,750 401,660 31,300 279,000 SUPPLIES 41200 Operating Supplies 2,735 5,500 5,053 41300 Small Tools & Equipment 2,500 TOTAL SUPPLIES 2,735 5,500 5,053 0 2,500 OPERATING EXPENDITURES 42110 Printing 4,174 12,000 9,086 6,000 42115 Advertising 1,627 6,000 6,399 6,000 42125 Telephone 42200 Equipment Maintenance 1,964 3,000 2,871 150 42310 Fuel 2,785 2,500 3,020 500 0 42315 Membership & Dues 1,654 1,600 1,421 42320 Publications 860 2,000 1,882 1,800 2,000 42325 Meetings 303 800 286 1,300 42330 Travel -Conferences 5,243 8,000 2,817 7,000 42335 Travel -Mileage & Auto Allow 145 750 587 42340 Education & Training 305 2,000 564 2,550 42358 Business Incentive Program 67,874 2,000 TOTAL OPERATING EXP, 19,060 38,650 96,807 29,300 PROFESSIONAL SERVICES 44000 Professional Services 22,500 52,153 10,964 81,880 44100 Commission Compensation 6,955 7,800 6,305 44110 Commission Comp-SEATAC 1,000 7,800 44210 Planning - Regional 13,550 36,060 0 30,606 1,000 44220 Planning - General Plan 10,000 0 25,000 44240 Prof Svcs - Environmental 2,147 25,000 0 50,000 44250 Planning - Projects 13,320 50,000 20,754 15,000 TOTAL PROF SVCS 58,472 182,013 68,629 50,000 230,680 CONTRACT SERVICES 45213 CS -Code Enforcement 362 3,000 0 TOTAL CONTRACT SVCS, 362 3,000 0 0 CAPITAL OUTLAY 46200 Office Equipment 5,000 4,978 2,000 46220 Office Equipment -Furniture 2,800 2,094 2,000 46230 Computer Equip -Hardware 50 43 0 7,850 7,115 500 4,500 DIVISION TOTAL 545,980 434,205 664,763 579,264 111 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $545,980 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 279,000 Full-time Deputy City Manager Associate Planner Administrative Assistant Development Svcs Asst. 0.50 1.00 0.90 1.00 3.40 Part -Time Intern 1.00 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 office supplies 2,500 Building and Safety Small Tools & Equipment Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 6,000 General Plan, Development Code, Ordinances, maps, public information Advertising (42115) Amount Budgeted: 6,000 Ads - General Plan revisions, Development Code revisions, Zone changes, Special Projects Telephone (42125) Amount Budgeted: 150 DCM Palmnet Charges 150 Equipment Maintenance (42200) Amount Budgeted: 500 Microfiche Machine 500 Fuel (42310) Amount Budgeted: 0 Membership & Dues (42315) APA, AEP,etc Amount Budgeted: 112 1,800 1,800 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY02-03 Page 2 Meetings (42325) Amount Budgeted: 1,300 ESVPD,SCAG, etc 1,300 Travel -Conferences (42330) Amount Budgeted: 7,000 APA, Misc., Local Govt Com, PCI (No CA) 7,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2 550 750 Deputy City Manager - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 2,000 UCI, ICLA, League 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 81,880 ' Recording Secretary 4,000 Vacation Coverage 3,000 Tres Hermanos 0 Contract Planning Services 18,000 Consultation - Neely 38,880 Videography - Van Winkle 13,000 On-call Landscaping Architect 5,000 Commission Compensation (44100) Amount Budgeted: 7,800 Planning Commission 7,800 Commission Comp-SEATAC (44110) Amount Budgeted: 1,000 Reimburseable 1,000 Planning - Regional (44210) 25,000 SOI, Annexation 25,000 Planning - General Plan (44220) Amount Budgeted: 50 000 Noise Element Update, School Issues, 50,000 ' Annexation, RDA -GP Amendments 15,000 Prof Svcs - Environmental (44240) Amount Budgeted: Environmental Guidelineslon call envr secs 15,000 Planning - Projects (44250) Amount Budgeted: 50,000 Zoning, Dev Fees Study & Business Lic. 50,000 113 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY02-03 Page 3 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 2,000 z,oao Office Equipment -Furniture (46220) Amount Budgeted: 2,000 2,000 Computer Equipment - Hardware (46230) Amount Budgeted: S00 500 CITY OF DIAMOND BA.R ACTIVITY CONMNTARY 2002-2003 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of the Building Code and other related codes. This division provides for Building and Safety plan check, permit issuance, and inspection services. These services are currently being provided under contract with D & J Municipal Services. PERSONNEL Total Positions 0.00 115 CITY OF DIAMOND BAR DEPAR'M T .. :De...i'' ient;Svc.. ESTIMATED EXPENDITURES FY 2002-2003 Di►►sil3c:.:::::::::::ei3drig-&ae_ bkOAh ZAA.0 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Adopted CONTRACT SERVICES 45000 Contract Services 671,628 628,900 573,677 503,000 TOTAL CONTRACT SVCS. 671,628 628,900 573,677 503,000 DIVISION TOTAL 671,628 628,900 573,677 503,000 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $503,000 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 503,000 The Building and Safety Division administers the Uniform Building Code, State and Local building regulations and performs plan checking and construction inspection services for the City. D & J Municipal Services has provided contract Building and Safety services to the City since 1994. The contract requires a minimum staff of five, providing Building Official, plan check, inspection and permit issuance services. Anticpated revenues from development of: - JCC Tracts 48487and 50314 - Pulte Tract 52267 (final phase) - Walnut Valley Trailer Park - Gateway office bldg (Omar) - Gateway office tenant improvements - Honda expansion / carwash CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Deputy City Manager .10 Sr. Neighborhood Imp Officer 1.00 Neighborhood Imp Officer 2.00 Office Assistant 0.50 Total Positions 4.40 118 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES EPARTM1=1+tT De�ieloprnent V-,6, S. :. FY 2002-2003 e,�o�j�av�#=irrip�� Oftf��I�AtIOt�.� Ont ti523n :_ FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICES Actuals Ad'usted Bud et Est 6 6130102 Adopted 40010 Salaries 40020 Over -Time Wages 165,850 40030 Part -Time Salaries 2,500 40070 City Paid Benefits 40080 Retirement 2,800 40083 Worker's Comp. Exp. 19,350 400884 Short/Long Term Disability 3,200 40085 Medicare 150 40090 Cafeteria Benefits 2,450 TOTAL PERSONNEL p 32,250 p 0 228,550 SUPPLIES 41200 Operating Suppiies 41300 Small Tools & Equipment 3,000 TOTAL SUPPLIES p 11000 p 0 4,000 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 0 42200 Equipment Maintenance 0 42310 Fuel 4,000 42315 Membership & Dues 3,000 42320 Publications 500 42325 Meetings 0 42330 Travel -Conferences 800 42335 Travel -Mileage & Auto Allow 1,000 42340 Education & Training 0 TOTAL OPERATING EXP. p 1,000 p 0 10,300 CONTRACT SERVICES 45213 CS -Code Enforcement 45520 CS -Graffiti Removal 3,000 TOTAL CONTRACT SVCS. p p 35,000 0 38,000 DIVISION TOTAL 0 0 0 280,850 119 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $280,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 228,550 Full-time Deputy City Manager 0.10 Sr. Neighborhood Impr Officer 1.00 Neighborhood Improvement Officer 2.00 Office Assistant 0.50 3.60 SUPPLIES Operating Supplies (41200) Amount Budgeted: ' 3,000 Graphic, Camera Supplies 3,000 Small Tools & Equipment Amount Budgeted: 1,000 2 - digital cameras 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 0 Advertising (42115) Amount Budgeted: 0 Equipment Maintenance (42200) Amount Budgeted: 4,000 Code enforcement truck/microfiche mach 4,000 Fuel (42310) Amount Budgeted: 3,000 Code enforcement truck 3,000 Membership & Dues (42315) Amount Budgeted: 500 SCCEO 500 Page 2 Publications (42320) Amount Budgeted: 0 Meetings (42325) Amount Budgeted: 800 ESVPD,SCAG,SCCED, etc 800 120 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY02-03 Page 2 Travel -Conferences (42330) Amount Budgeted: 1 000 SCCEO 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 0 Education & Training (42340) Amount Budgeted: 1 000 SCCEO 1,000 ' CONTRACT SERVICES Contract Svcs - Code Enforcement (45213) Amount Budgeted: 3,000 County Dist Atty, D&J Engr, City Prosecuter 3,000 CS - Graffiti Removal (45520) Amount Budgeted: 35,000 35,000 121 CITY OF DIAMOND RAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 5240 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. PERSONNEL FULL TIME PERSONNEL Deputy City Manager .15 Administrative Assistant .10 Total Positions .25 122 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES �Rl P�+cR7M�Ni';::.:_�:::::l0eve It�pr3ient-Svcs:: FY 2002-2003 :..:............:............ oorx�Deve�np�e��;: :ORGANfZAT10iA1:# 301=2�7;:::::_: FY 2000-01 Actuals FY2001-02 FY2001-02 Adjusted Bud et Est 6/30/02 FY 2002-03 PERSONNEL SERVICES Ado ted 40010 Salaries 40070 City Paid Benefits 19,100 40080 Retirement 200 40083 Worker's Comp. Exp, 2,250 40084 Short/Long Term Disability 350 40085 Medicare 50 40090 Cafeteria Benefits 300 TOTAL PERSONNEL 0 02300 0 24,550 SUPPLIES 41200 Operating Supplies 0 0 1,000 0 1,000 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 0 42315 Membership & Dues 8,000 42320 Publications 2,000 42330 Travel -Conferences 750 42340 Education & Training 2,000 42358 Business Incentive Pgm 1,500 TOTAL OPERATING EXP. 0 0 175,000 0 187,250 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS 0 0 58,000 0 58,000 CONTRACT SERVICES 45000 Contract Services 0 0 24,000 0 24,000 DIVISION TOTAL 0 0 0 294,800 123 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-5240) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $294,800 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 24,550 Full Time Deputy City Manager 0.15 Admin Assistant 0.10 0.25 SUPPLIES Amount Budgeted: 2,000 Operating Supplies (41200) Amount Budgeted: 2,000 1,000 1,000 Education and Training 1,500 OPERATING EXPENDITURES 1,500 Printing (42110) Amount Budgeted: 0 Business Incentive Program (42358) Amount Budgeted: 175,000 Advertising (42115) Amount Budgeted: 175,000 61000 Trade Publications 6,000 PROFESSIONAL SERVICES Membership & Dues (42315) Amount Budgeted: 2,000 CALED, CRA, ULI, iCSC 2,000 RDA Project Area Study 30,000 Publications (42320) Amount Budgeted: 18,000 750 Crittenden, etc. 750 Travel -Conferences (42330) Amount Budgeted: 2,000 1CSC 2,000 Education and Training 1,500 CALED, CRA 1,500 Business Incentive Program (42358) Amount Budgeted: 175,000 Sigma Net Agreement 175,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 58,000 Videography 10,000 RDA Project Area Study 30,000 Economic Development Strategic Plan 18,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 24,000 Chamber of Commerce 24,000 124 CITY OF DIAMOND BAR Department -Community Services • Community Services Administration • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park • Recreation 125 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, three community buildings and the Skate Park. This includes ground maintenance, facility upkeep, park improvements and capital projects. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, Senior Programs and special events. PERSONNEL FULL TIME POSITIONS Deputy City Manager .100 Community Services Director .970 Supt. Parks & Maint. .250 Senior Management Analyst 1.000 Rec. Supervisor 2.000 Admin Assistant 1.000 Maintenance Worker II .925 Office Assistant II 1.000 CS Coordinator 2.000 CS Coordinator (Seniors) .200 Sub total 9.445 PART TIME POSITIONS Regular Part Time Parks Maintenance Helper 8.000 CS -Leader II (30hr/wk) 2.000 CS -Leader I (20hr/wk) 1.000 Sub total 11.000 Seasonal Part Time CS -Coordinator -Day Camp 1.000 CS -Leader I -Tiny Tots 1.000 CS Workers 3.000 CS -Leader I 16.000 CS -Leader II 18.000 Sub total 39.000 Total Positions 49.445 126 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2002-2003 DEPARTMENT INCLUDES: Community Services Administration $383,700 Park Operations 498,790 Recreation i _n7n San COMMUNITY SERVICES Park Operations 25.5% Organization #: 001-5310 through 001-5350 FY 2000-01 Actuals FY2001-02 Adjusted Budget FY2001-02 Actuals FY 2002-03 Ado ted PERSONNEL SERVICES $831,506 $926,350 $812,901 $882,025 SUPPLIES 53,225 67,900 67,611 66,200 OPERATING EXPENDITURES 436,393 593,090 466,448 540,385 PROFESSIONAL SERVICES 42,728 17,677 14,564 88,290 CONTRACT SERVICES 338,410 372,960 357,021 355,550 CAPITAL OUTLAY 28,048 50,600 43,379 20,300 DEPARTMENT TOTAL $1,730,310 $2,028,577 $1,761,924 $1,952,750 DEPARTMENT INCLUDES: Community Services Administration $383,700 Park Operations 498,790 Recreation i _n7n San COMMUNITY SERVICES Park Operations 25.5% PERSONNEL SERVICES 40010 Salaries 154,122 185,150 119,961 178,450 40020 Over -Time Wages 3,581 5,000 3,850 4,000 40030 Part -Time Salaries 87,420 96,900 62,005 89,100 40070 City Paid Benefits 2,908 2,850 1,757 2,900 40080 Retirement 16,307 21,250 13,527 20,800 40083 Worker's Camp. Exp. 9,331 9,300 5,426 7,250 40084 Short/Long Term Disability 5,858 3,100 42210 Maint. of Grounds/Bldgs 150 40085 Medicare 8,370 9,400 6,250 9,400 40090 Cafeteria Benefits 30,317 32,300 22,507 34,250 800 TOTAL PERSONNEL 312,356 362,150 235,283 346,300 SUPPLIES 41200 Operating Supplies 7,579 5,000 6,648 5,000 41300 Small Tools & Equipment 1,379 2,000 1,434 2,000 TOTAL SUPPLIES 8,958 7,000 8,082 7,000 OPERATING EXPENDITURES 42115 Advertising 0 0 42125 Telephone 0 36 0 42130 Rental/Lease of Equipment 1,144 3,140 1,402 2,500 42200 Equipment Maintenance 609 6,100 5,858 3,100 42210 Maint. of Grounds/Bldgs 503 450 450 42310 Fuel 3,318 4,540 2,891 3,000 42315 Membership & Dues 501 490 39 800 42320 Publications 272 200 175 200 42325 Meetings 115 100 108 100 42330 Travel -Conferences 8,547 6,500 4,203 9,100 42335 Travel -Mileage & Auto Allow 206 450 86 2,250 42340 Education & Training 1,091 1,500 1,076 1,500 TOTAL OPERATING EXP. 16,306 23,470 15,874 23,000 PROFESSIONAL SERVICES 44000 Professional Services 560 2,200 3,305 2,200 44300 Special Studies 34,124 8,327 6,287 0 TOTAL PROF SVCS 34,684 10,527 9,592 2,200 CONTRACT SERVICES 45518 CS -Storm Damage 450 0 450 TOTAL CONTRACT SVCS. 0 450 0 450 CAPITAL OUTLAY 46250 Misc Equipment 1,299 1,000 207 4,750 1,299 1,000 207 4,750 DIVISION TOTAL 373,603 404,597 269,038 383,700 128 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $383,700 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time Deputy City Manager 0.100 Community Services Director 0.4$5 Administrative Assistant 1.000 Sr. Mgt. Analyst 1.000 Supt. of Parks & Maint 0.250 Maintenance Wkr II 0.925 3.760 Intermittent Part Time @ E Step Parks Maint Wkrs - 19.5hrs {x$10.71 8.000 Overtime Wages (40020) 346,300 SUPPLIES Operating Supplies (41200) Amount Budgeted: 5,000 Small Tools & Equipment (41300) Amount Budgeted: 2,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 0 Telephone (42125) Amount Budgeted: 0 Rental/Lease of Equipment (42130) Amount Budgeted: 2 500 Water Cooler, Uniforms 2,500 ' Equipment Maintenance (42200) Amount Budgeted: 3,100 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 129 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY02-03 Page 2 Fuel (42310) Amount Budgeted: 3,000 Membership & Dues (42315) Amount Budgeted: 800 Publications (42320) Amount Budgeted: 200 Meetings (42325) Amount Budgeted: 100 Travel -Conferences (42330) Amount Budgeted: 9,100 CPRS Conf in San Jose - Commissioners & Admin Staff (March 2003) Registration for 1 staff/5 commissioners 1,380 Institutes -- 6 @ $100 600 Per Diem -- 6 @ 5 days 1,305 Hotel Accommodations -- 6 @ 5 days 4,500 Air Fare -- 6 ea 960 Car Rental 275 Parking 80 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 2,250 450 Community Svcs Director - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,200 Minute Secretary/Wtr Testing @ Sycamore Special Studies (44300) Amount Budgeted: 0 CONTRACT SERVICES CS -Storm Damage (45518) Amount Budgeted: 450 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 4,750 400 new American flags and 150 brackets for blvds. 4,750 130 CITY OF DIAMOND BAR caarir=osmurtysWs- ESTIMATED EXPENDITURES FY 2002-2003 D>Ivsc� _., I'aFlc:Opera>iorrs_... FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 SUPPLIES Actuafs Adjusted Budget Actuals Adopted 41200 Operating Supplies 2,517 6,000 1,372 41300 Small Tools & Equipment 3,500 TOTAL SUPPLIES 2,517 6,000 1,372 3,500 OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 4,645 6,890 4,753 42126 Utilities 42130 Rental/Lease of Equipment 198,415 230,760 189,173 5,690 207,760 42210 Maint. of Grounds/Bldgs72,625 3,800 9$,900 3,694 88,289 3,800 TOTAL OPERATING EXP. 275,685 340,350 285,909 134,750 352,000 PROFESSIONAL SERVICES 44000 Professional Services 950 TOTAL PROF SVCS 950 0 16,940 0 16,940 CONTRACT SERVICES 45300 CS-Community Svcs 126,084 130,450 127,926 124,850 TOTAL CONTRACT SVCS. 126,084 130,450 127,926 124,850 CAPITAL OUTLAY 46250 Misc Equipment 11,150 16,600 11,669 46410 Capital Improvements 5,864 20,000 19,163 1 500 17,014 36,600 30,832 0 1,500 DIVISION TOTAL 498,790 422,250 513,400 446,039 131 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $498,790 SUPPLIES Operating Supplies (41200) Amount Budgeted: 31500 Heritage Community Ctr 3,500 Small Tools & Equipment (41300) --p OPERATING EXPENDITURES 134,750 Telephone (42125) Amount Budgeted: 51690 Heritage Park 720 Heritage Community Ctr 800 Maplehill Pk 970 Reagan Pk 1,000 Sycamore Cyn 2,200 Utilities (42126) Paul Grow Park Heritage Park Heritage Community Ctr Lorbeer Lights Maplehill Pk Pantera Pk Peterson Pk Reagan Pk Starshine Pk Summitridge Sycamore Cyn Utility Savings Amount Budgeted: 11,000 15,800 16,900 7,000 14,700 48,300 38,800 23,500 9,700 28,560 16,500 (23,000) 207,760 Rental/Lease of Equipment (42130) Amount Budgeted: 3,800 Lorbeer Ball Field Lights Portable Restrooms 3,800 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 134,750 Paul Grow Park Mise maintenance 4,000 Additional Sand 2,000 Heritage Park Repair concrete in front of restroom building 6,200 Additional Sand 3,000 Misc maintenance 4,700 132 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY02-03 Page 2 Heritage Community Ctr HVAC maintenance contract 6,650 Misc maintenance 5,000 Maplehill Pk Misc maintenance 4,000 Additional Sand 4,000 Resurface tennis courts 5,400 Pantera Pk 12,000 Resurface tennis courts 3,600 Additional Sand 3,000 Paint Light Poles and Hand Rails 5,000 Misc maintenance 6,000 Peterson Pk Additional Sand 2,000 Re -sod Grass 5y skate park 1,100 Extend Ball Field Fencing 3,000 Replace Landscaping Along Parking Lot 2,000 Replace Roll -up Door in Concession Stand 1,900 Paint Restroom 1,200 Misc maintenance 4,000 Reagan Pk Additional Sand 2,000 Paint Restroom 1,200 Misc maintenance 2,500 Starshine Pk Additional Sand 1,000 Mise maintenance 806 Summitridge Misc maintenance 8,500 Sycamore Cyn 19,000 Additional Sand Sump Pump Maintenance Misc maintenance Weed Removal/Fire Breaks Various Parks - Bleacher Guard Rails 12,000 Various Parks - Energy Saving Fixtures 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted- 16,940 Utility Consultant 16,940 133 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY02-03 Page 3 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 124,850 Landscape Maintenance Contract Paul Grow Park Heritage Park Maplehil] Pk Pantera Pk Peterson Pk Reagan Pk Starshine Pk Summitridge Sycamore Cyn CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,500 Heritage Community Ctr Copy Machine 1,504 Capital Improvements (46410) Amount Budgeted: 0 134 CITY OF DIAMOND BAR . :::::.:.:.:.::..:.:.:.:.>::. ,:.............. ESTIMATED EXPENDITURES Gs�mrriirtityvs::: FY 2002-2003 D1WSiEOM ORNizATioN:#: FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICES Actuals Adjusted Budget Actuals Ado t ed 40010 Salaries 40020 Over -Time Wages 267,693 10,772 243,500 271,701 247,300 40030 Part -Time Salaries 110,584 7,000 171,050 18,454 15 125 40070 City Paid Benefits 6,829 7,200 154,258 141,550 40080 Retirement 36,6'16 39,850 5,783 38,729 6,700 40083 Worker's Comp. Exp. 7178 11,000 35,600 40084 Short/Long Term Disability 2,727 9,200 40085 Medicare 7,683 11,900 11,271 200 40090 Cafeteria Benefits 71,799 72,700 10,850 TOTAL PERSONNEL 519,150 564,200 74695 577,618 69,200 535,725 SUPPLIES 41200 Operating Supplies 41,409 54,900 58,157 41300 Small Tools & Equipment 341 55,700 TOTAL SUPPLIES 41,750 54,900 0 58,157 0 55,700 OPERATING EXPENDITURES 42110 Printing 42112 Photography 44,886 1,991 51800 44,473 7,390 42120 Postage Charges 7,225 2,500 2,500 2,392 0 42121 Mailing Services 1,226 1,100 3,080 1,500 42130 Equipment Rental 215 1,500 457 0 42140 Rental/Lease of Real Prop 44,734 105,000 2,363 7,490 42315 Membership& Dues 900 1,090 57,334 73,980 42325 Meetings 359 450 1,545 1,180 42330 Travel - Conferences 2,770 903 1,000 42335 Travel -Mileage & Auto Allow 9 61 1,000 3,150 7,500 42340 Education & Training 1,161 2,560 225 500 42353 Anniversary Celebration 31,553 39,000 1,228 1,770 42410 Admissions -Youth Activities 10,091 18,000 30,962 40,000 TOTAL OPERATING EXP. 144,402 229,270 16,552 164,665 22,975 165,385 PROFESSIONAL SERVICES 44000 Professional Services 2,944 4,000 2,632 44100 Commission Compensation 4,150 3,150 66,000 44300 Special Studies 2,340 3,150 TOTAL PROF SVCS 7,094 7,150 4,972 0 69,150 CONTRACT SERVICES 45300 CS -Community Svcs 154,701 174,110 170,522 45305 CS -Concerts in the Park 25,539 36,750 29,619 186'905 45310 CS -Excursions 32,086 31,200 28,954 13,945 TOTAL CONTRACT SVCS. 212,326 242,060 229,095 29,400 230,250 CAPITAL OUTLAY 46250 Misc Equipment 9,735 13,000 12,340 9,735 13,000 12,340 14,050 14,050 DIVISION TOTAL 934,457 11110,580 1,046,847 1,070,260 135 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $1,070,260 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Supervisor Office Assistant Il Rec Specialist CS Coordinator (Seniors) CS Coordinator Regular Part -Time CS leader 1 (20 hrs) CS Leader 11 (30 hrs) Seasonal Part -Time CS Coordinator -day camp (E -Step) CS Leader I -Tiny Tots (19.5 hr/wk) (C -Step) CS Workers (914hrs @ C -Step) CS Leader 1 (3196 hrs @ C -Step) CS Leader 11 (3196 hrs 0 C -Step CS - Leader (Seasonal) Overtime Wages (40020) Haunted House Easter Egg Hunt Youth Athletics Adult Athletics 4th of July Event 13th Birthday Party Concerts In The Park Series Adult Excursions Winter Snow Fest Youth Track Meet Veterans Recognition Amount Budgeted: 0.485 2.000 1.000 2.000 0.200 2.000 7.685 1.00 2.00 1.00 15,000 1.00 7,544 3.00 7,500 16.00 14,685 18.00 37,712 8,000 Amount Budgeted: 1,560 187 2,118 1,024 630 2,535 693 3,610 1,705 877 186 520,600 15,125 SUPPLIES Operating Supplies (41200) Amount Budgeted: 55,700 Haunted House 3,260 Easter Egg Hunt 1,585 Track Meet 2,325 136 Seasonal PT 90,441 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY02-03 Page 2 Youth Soccer Youth Basketball 3,140 Adult Softball 7,914 Adult Volleybali 7,802 Adult Basketball 240 Day Camp 3,250 Adult Excursions 5,300 Volunteen Program -T-Shirts 360 Seniors 150 Tiny Tots 2,265 Staff one -pitch softball tourney 7,000 Pepsi Pitch, Hit and Run Event 370 Youth Baseball 100 Winter Snow Fest 6,860 Concerts in the Park 1,921 Veterans Recognition 300 Arbor Day Celebration 800 Rounding 750 8 Small Tools & Equipment {41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Concerts in the Park Day Camp Table Tennis Skate-A-Bration Winter Snowfest Youth Basketball Youth Baseball Youth Soccer Youth Track & Field Easter Egg Hunt Haunted House & Fall Fun Festival Tiny Tots Arbor Day Celebration Veterans Recognition Concert Programs Amount Budgeted: 1,018 600 500 250 369 250 350 250 250 250 250 1,400 250 413 990 7,390 Photography (42112) Amount Budgeted; Moved to Communications 0 0 137 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY02-03 Page 3 Postage Charges (42120) Amount Budgeted: 1,500 Business Reply Account 1,500 Mailing Services (42121) Amount Budgeted: 0 Equipment Rental (42130) Amount Budgeted: 7,490 Day Camp -- Water Cooler 400 Summer Concerts -- Hot/Cold Sink 2,280 Winter Snowfest 1,560 Fireworks Show 2,400 Traffic Control Equipment 1,000 Stage Backdrop 700 Security Lighting -- 2 Light Towers 800 Stage Lights 500 Fencing 250 Rental/Lease of Real Prop (42140) Amount Budgeted: 73,980 Track Meet 1,610 Youth Soccer 2,790 Youth Basketball 6,360 Adult Volleyball 2,400 Adult Basketball 16,720 Contract Classes 38,000 Sycamore Canyon Park Portable Bldg. 5,700 Veterans Recognition 400 .Membership & Dues (42315) Amount Budgeted: 1,180 C.P.R.S. Membership (3 Staff) 450 Lem (2 staff) 550 Women in Leisure (2 staff) 60 S.C.M.A.F. Membership (4 Staff) 120 Meetings (42325) Amount Budgeted: 1,000 C.P.R.S. Seminars 250 S.C.M.A.F. Sports Institute (4 staff) 160 District XIII Meetings 580 Concert Share Meeting 10 Travel - Conferences (42330) Amount Budgeted: 7,600 C.P.R.S. Conference - San Jose -- 2003 Air Fare for 5 staff 800 Conference Registration 5 staff @ 230 1,150 138 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY02-03 Page 4 Hotel Accommodations for 5 staff/5 days 3,750 Conference Institutes 5 staff @ 100 500 Per Diem for 5 staff/5 days 1,050 Parking -- 1 vehicle/5 days @ $15 75 Car Rental for 5 days @ $55/day 275 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Staff Mileage 500 Day Camp - Excursions 500 Education & Training (42340) Amount Budgeted: Day Camp 1,770 Contract Classes 580 Tiny Tots 240 Employee Class Reimbursement 550 Volunteens 400 Anniversary Celebration (42353) Amount Budgeted: 40,000 Admissions -Youth Activities (42410) Amount Budgeted: Day Camp - Excursions 22,975 Youth Excursions 19,000 Tiny Tots 2,970 Volunteens 480 525 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: Temp Svcs - Vacation Coverage 66,000 Videography Svcs: 4'000 14 th Birthday Party 3,500 Haunted House & Fall Family Festival Veteran's Recognition 1,500 Winter Snow Fest 1,500 Youth Baseball 1,000 4th of July Event 1,000 Youth Master Plan Development 3,500 50,000 Commissioner Compensation (44100) Amount Budgeted: 5 Comm. @ $45/mtg @ 14 mtgs/year 3,150 3,150 Special Studies (44300) Amount Budgeted: 0 0 139 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY02-03 Page 5 CONTRACT SERVICES CS -Community SVCS (45300) Amount Budgeted: 186,905 Class Instructors 118,000 Adult Officials Adult Softball 6,600 Adult Basketball 18,216 Track Starter 150 Tiny Tots 800 Vofunteens 1,500 Staff One -Pitch Softball Tourney 320 Winter Snow Fest 12,969 Skate - A - Bration 3,200 Senior Program 4,900 Fireworks Show -- 2002 Fireworks 10,000 Entertainment 4,000 Sound System 3,000 Insurance 750 Veterans Recognition - Entertainment 2,500 Concerts in the Park (45305) 13,945 Bands -- 6 Concerts 5,850 Sound System 3,150 Concessionaire Reimbursements 480 Advertising 1,490 Banners 2,975 CS -Excursions (45310) Adult Excursions Senior Excursions CAPITAL OUTLAY Amount Budgeted: 29,400 15,000 14,400 Misc Equipment (46250) Amount Budgeted: 40' Storage Unit (w/delivery) 4,050 20 -- Canopies 10,000 140 14,050 CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance Landscape Maintenance CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2002-2003 Organization #: 001-5510 through 001-5558 FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Budget Actuals --__Proposed PERSONNEL SERVICES $331,629 $4.45,580 $415,416 $399,500 SUPPLIES 22,476 45,400 35,878 56,500 OPERATING EXPENDITURES 47,422 91,700 43,774 92,300 PROFESSIONAL SERVICES 47,358 72,500 63,061 259,000 CONTRACT SERVICES 865,631 1,378,775 749,787 1,356,900 CAPITAL OUTLAY 1,017 9,947 7,478 3,000 DEPARTMENT TOTAL $1,315,533 $2,043,902 $1,315,394 $2,167,200 DEPARTMENT INCLUDES: PW Administration $670,950 Engineering 203,450 Road Maintenance 973,400 Landscape Maintenance 143 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 5510-5556 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Deputy City Manager .10 Public Works Director .75 Public Works Supervisor .1.00 Associate Engineer 1.00 Assistant Engineer 1.00 Management Analyst .85 Admin Assistant .75 Total Position 5.45 144 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42335 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41250 Road Maintenance Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42126 Utilities 42130 Rental/Lease of Equip 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 208,050 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commissioner Comp 44230 Planning -Pavement Mgt 44240 Prof Svcs -Environmental TOTAL PROF SVCS CONTRACT SERVICES 45221 CS - Engineering 45223 CS - Plan Checking 45227 CS - Inspection 45530 CS - Industrial Waste TOTAL CONTRACT SVCS CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equip -Furniture 46250 Misc Equipment FY 2000-01 FY2001-02 FY2001-02 Actuals Adjusted Budget FY 2002-03 Actuals Ado fed 180,006 173,450 2,902 2,000 353 195,225 156,950 489 2,000 2,769 18,280 2,400 20,3502,000 2,408 781 0 2,544 2,600 20,562 2,166 18,300 11 i 7,887 2,650 2,666 2,650 2,840 100 28,852 238,372 27,250 29,696 2,300 23,750 230,700 253,386 208,050 2,991 6,000 6,898 30 39 6,000 400 3,021 6,400 7,534 6500 ,500 1,044 10,000 9,490 781 0 73 41,590 8,6006,000 55,000 6,313 8,000 11 i 7,887 5 5,000 208 138 510600 1,100 25 1,100 356 1,000 (64) 500 1,500 731 11000 1,033 2,500 1,531 3,000 157 636 1,800 44,833 80,3003,000 36,836 79,400 8,336 2,305 16,500 15,602 159,500 3,000 2,205 4,500 26,321 36,962 41,000 28,998 80,000 60,500 46,805 244,000 840 80,799 16,463 98,102 10,000 69,950 15,000 94,950 151 23,561 15,174 50,000 .r rrr 130,000 1,017 8,447 6,697 2,000 1,500 781 0 a 1,017 9,947 1,000 7,478 3,000 DIVISION TOTAL 422,307 145 482,797 390,925 670, 950 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $670,950 PERSONNEL SERVICES Personnel (40010-40093) Deputy City Manager Public Works Director Assoc Engineer Assistant Engineer Management Analyst Admin Assistant Amount Budgeted: 0.10 0.65 0.40 0.25 0.60 0.80 2.80 208,050 SUPPLIES Operating Supplies (41200) Amount Budgeted: 6,000 Xerox 2510 Map Copier Supplies 3,000 Plotter/Misc. Office Supplies 3,000 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 6,000 Plans, Specifications, Reports, Notices, and Flyers 31000 T&T Notices & Flyers -Residences & Businesses 3,000 Advertising (42115) Amount Budgeted: 8,000 Educational program(s) and mailings related to traffic/parking/street sweeping activities 8,000 Utilities (42126) Amount Budgeted: 55,000 Signals 55,000 Membership & Dues (42315) Amount Budgeted: 1,100 APWA, ASCE, MSA, SCGCOG 1,100 146 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY02-03 Page 2 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 Meetings (42325) Amount Budgeted: 1,000 Traffic Engineering Workshops/Seminars 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 1,500 T&T Commissioner Wkshops/Con€ 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 11800 Public Works Director - Auto Allowance 1,800 Education & Training (42340) Amount Budgeted: 3,000 Employee Tuition reimbursement($500/employee) 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 159,500 Temporary Services for vacation coverage 5,000 Minute Secretary 4,500 Citywide Traffic Signal Timing Plan 100,000 Neighborhood Traffic Mgt Project Study 50,000 Commissioner Compensation (44100) T&T Commission 4,500 4,500 Prof Svcs -Environmental (44240) Amount Budgeted: 80,000 NPDES Updates/Compliance due to increased enforcement/requirements. 80,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 50,000 Pavement Management System Update and as needed basis -non fee based projects 50,000 CS - Inspection (45227) Amount Budgeted: 60,000 TM 48487, TM 50314, PM 10208, various sewer, retaining walls, grading, and storm drains inspections. 60,000 147 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY02-03 CS - Traffic Signal Maint (45507) Amount Budgeted: 0 Page 3 CS - Industrial Waste (45530) Amount Budgeted: 20,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcements. 20,000 CAPITAL OUTLAY Office Equipment (46200) Amount Budgeted: 2,000 Cabinets for storing hanging maps 2,000 Office Equip -Furniture (46220) Amount Budgeted: 0 Misc Equipment (46250) Amount Budgeted: 1,000 1,000 148 CITY OF DIAMOND BAR aP1,E3T14jjt1�i' 4,550 45222 CS - Traffic 7,370 PtaleNcrkS ESTIMATED EXPENDITURES 15,000 45223 Dl/iS(flit: -_ FY 2002-2003 12,801 50,000 :.ri` . ..... ......9 ..:....... ............. 2,500 i�i�V C FiGiiA ..f�#:.. 1 .:.::: Q179:=55s CS - Surveying FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 PERSONNEL SERVICES Actuals Adjusted Budget Actuals Adopted 40010 Salaries 51,274 97,900 76,762 76,650 40020 Over-time Wages 217 40070 City Paid Benefits 594 1,230 600 985 DIVISION TOTAL 40080 Retirement 5,469 11,050 8,352 1,050 40083 Worker's Comp. Exp. 746 1,270 269 8,950 40084 Short/Long Term Disability 1,100 40085 Medicare 747 1,780 1,122 50 1,150 40090 Cafeteria Benefits 6,675 13,800 11,749 12,600 TOTAL PERSONNEL 65,722 127,030 99,839 101,550 OPERATING EXPENDITURES 42315 Membership & Dues 370 800 509 80042325 Meetings 188 i ,000 240 1,000 42330 Travel -Conferences 500 500 42335 Travel -Mileage & Auto Allow 00 100 42340 Education & Training 470 1, 1100 1,500 TOTAL OPERATING EXP. 1,028 3,400 749 3,900 CONTRACT SERVICES 45221 CS - Engineering 5,000 4,550 45222 CS - Traffic 7,370 15,730 3,550 15,000 45223 CS - Plan Checking 17,797 30,714 12,801 50,000 45224 CS - Soils 2,500 23,000 45226 CS - Surveying 1,500 2 500 45227 CS - Inspection 5,000 2,500 TOTAL CONTRACT SVCS. 25,167 60,444 255 21,156 5,000 98,000 DIVISION TOTAL 91,917 190,874 121,744 203,450 149 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $203,450 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,550 Associate Engineer Asst Engineer 0.40 0.75 1.15 OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 800 APWA(Associate and Assistant Engineers) 300 _ ASCE(Associate and Assistant Engineers) 500 Meetings (42325) Amount Budgeted: 1,000 Caltrans, MTA, LACDPW, SGVCOG, and 1,000 SCAG. Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 100 Misc. trips 100 Education & Training (42340) Amount Budgeted: 1,500 APWA, ASCE, ITS, UCLA Extensions 1,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as needed basis 15,000 CS - Traffic Engr (45222) Amount Budgeted: 50,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, O&D Surveys, Traffic Signal Master Timing Plans, etc. 50,000 CS - Plan Checking (45223) Amount Budgeted: 23,000 PM 10208, TM 48487, TM 50314, various lot line adjustments, grading, retaining walls, storm drains, and sewer plan checks. 23,000 CS - Solis (45224) Amount Budgeted: 2,500 150 As needed basis CS - Surveying (45226) As needed basis CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY02-03 Page 2 Amount Budgeted: 2,500 2,500 2,500 CS - Inspection (45227) Amount Budgeted: As needed basis 5,000 5,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 RE PhcI§TBlllf~fT t : Pub#i�ahlorks:::::::: D/is�r:::3Qad:Mairibeiaice:: FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals -Adjusted Budget Actuals Proposed PERSONNEL SERVICES RentalfLease of Equip 253 4,000 3,475 40010 Salaries 19,588 64,850 46,097 66,450 40020 Over -Time Wages Fuel 1,295 1,500 1,799 40030 Part-time Salaries 18 1,561 7,500 6,189 40070 City Paid Benefits 264 950 538 950 40080 Retirement 2,020 7,350 5,092 7,750 40083 Worker's Comp. Exp. 1,122 3,200 850 2,500 40084 Short/Long Term Disability 50 40085 Medicare 284 950 669 1,000 40090 Cafeteria Benefits 4,239 10,550 8,945 11,200 45504 TOTAL PERSONNEL 27,535 87,850 62,191 89,900 SUPPLIES 41250 Road Maintenance Supplies 18,304 22,000 21,458 40,000 41300 Small Tools & Equipment 1,151 17,000 6,886 10,000 TOTAL SUPPLIES 19,455 39,000 28,344 50,000 OPERATING EXPENDITURES 42130 RentalfLease of Equip 253 4,000 3,475 5,000 42200 Equipment Maintenance 13 2,000 915 2,000 42310 Fuel 1,295 1,500 1,799 1,500 TOTAL OPERATING EXP. 1,561 7,500 6,189 8,500 Professional Services 44520 Prot Svcs - Engineering 10,396 12,000 16,256 15,000 10,396 12,000 16,256 15,000 CONTRACT SERVICES 45501 CS -Street Sweeping 101,596 114,000 97,550 130,000 45502 CS -Road Maintenance 152,771 293,932 186,455 250,000 45504 CS -Sidewalk Insp & Repair 223 45506 CS -Striping & Signing 34,182 158,846 57,392 130,000 45507 CS -Traffic Signal Maint 130,871 195,503 82,682 165,000 45512 CS -Storm Drainage 8,199 14,000 1,396 25,000 45522 CS -Right of Way Maint 124,086 130,000 36,250 110,000 TOTAL CONTRACT SVCS. 551,705 906,281 461,948 810,000 DIVISION TOTAL 610,652 152 1,052,631 574,928 973,400 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $973,400 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 89,900 Public Works Supervisor 1.00 Public Works Director 0.10 Management Analyst 0.10 Administrative Assistant 0.10 1.30 SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 40,000 AC Cold Mix, Absorbents, Signs, Posts, 40,000 Cones, Paint, and Misc. Supplies. Small Tools & Equipment (41300) Amount Budgeted: 10,000 Striping Machine and Misc. Items. 10,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 5 000 Uniforms, Generator, Spot Lights, 5,000 = Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) Amount Budgeted: 2,000 As needed basis. 2,000 Fuel (42310) Amount Budgeted: 1,500 1,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 15,000 Traffic Engineering Assistance/Support in 15,000 ' Administrating the SMI/PEEK Contract. CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 130,000 130,000 CS -Road Maintenance (45502) Amount Budgeted: 250,000 250,000 CS -Striping & Signing (45506) Amount Budgeted: 130,000 ' Includes Annual School Area Striping and Residential Street Name Sign Programs 130,000 153 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY02-03 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 165,000 165,000 CS -Storm Drainage (45512) Amount Budgeted: 25,000 25,000 CS -Right of Way Maint (45522) Amount Budgeted: 110,000 110,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2002-2003 OPERATING EXPENDITURES 42360 Graffiti Reward Program TOTAL OPERATING EXP. CONTRACT SERVICES 45503 CS - Parkway Maint 45508 CS - Vegetation Control 45509 CS - Tree Maintenance 45510 CS - Tree Watering 45520 CS - Graffiti Removal 45521 CS - Litter Abatement 500 TOTAL CONTRACT SVCS. DIVISION TOTAL capbfNa in' f:=::.: OFi ANFZATIO F .. Q01:� FY 2000-01 FY2001-02 FY2001-02 FY 2002-03 Actuals Adjusted Bud let Actuals Proposed 0 500 0 500 500 0 500 57,680 67,100 0 66,934 1,800 67,100 93,801 200,000 125,364 200,000 11,851 15,000 6,466 15,000 27,325 35,000 29,033 35,000 190,657 317,100 227,797 0 318,900 190,657 317,60-0---------2-2-7'797 319,400 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $319,400 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 0 None Budgeted OPERATING EXPENDITURES Graffiti Reward Program (42360) Amount Budgeted: 500 CONTRACT SERVICES CS - Parkway Maint (45503) Amount Budgeted: 1,800 Grand Ave Median Maint - 60% for 6/mo @ 1,800 $500/mo CS - Vegetation Control (45508) Amount Budgeted: 67,100 CS - Tree Maintenance (45509) Amount Budgeted: 200,000 Routine Maintenance 150,000 Tree Planting 50,000 CS - Tree Watering (45510) Amount Budgeted: 15,000 CS - Graffiti Removal (45520) Amount Budgeted: 35,000 CS - Litter Abatement (45521) Amount Budgeted: 0 156 CITY OF DIAMOND BAR Department - Transfers Out Transfers Out CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2002-2003 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2002-2003 consist of transfers to the Community Organization Support Fund, Self -Insurance Fund, Computer Replacement Fund and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. Requests are received through out the year. As the requests are received the City Council Finance Sub -committee reviews the requests and makes the recommendation for the level of funding. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfers to the Capital Improvement Projects Fund include monies to build the Community /Senior Center, make various park and street improvement projects. In addition, the Capital Improvement transfer includes funds for the improvement of the Sycamore Canyon Trailhead. There is a small transfer to the Computer Replacement Fund to pay for the annual maintenance of the City's computer printers. 158 CITYOF DIAMOND BAR '..:.................:.:...:...:.:...:....:.:...:....... ESTIMATED EXPENDITURES flEP�#RTllil �:;:::::: transfers=Qu;::......: FY 2002-2003 aviitoN: : Tcarisfers aRciiaf�fiziiTiON FY 2000-01 F'Y2001-02 FY2001-02 FY 2002-03 OPERATING TRANSFERS OUT Actuals Adjusted Budget Actuals Pro osed 49011 Transfer Out-Com Orgnztn Fd 20,000 7,320 7,100 49250 Transfer Out-CIP Fund 126,848 3,741,513 304,229 20,000 49510 Transfer Out-Self Ins Fund 165,805 165,000 154,409 6,012,580 49520 Transfer Out-Equip Replcmt 83,682 80,000 1fi5,000 49530 Transfer Out-Compp Re Icmt 101'240 80'000 0 DIVISION TOTAL 396,335 4,095,033 23,536 565,274 7,000 6,204,580 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY02-03 TOTAL BUDGET $6,204,580 TRANSFERS OUT Transfer Out -Com Orgnztn Fd Amount Budgeted: 20,000 20,000 Transfer Out-CIP Fund Ambunt Budgeted: 6,012,580 Bass Com/Sr Center 4,863,430 157oo Sycamore Cyn - ADA Retrofit 275,000 15503 Skateboard Park Improvements 17602 Pantera Park - Picnic Shelters 72,600 Sycamore Cyn - Trail Head Improvement 25,000 Parkway/Median Impr - Grand Ave 57,600 Prospectors Rd -Sunset Xng to Gldn Spgs 400,000 Grand Ave - W CLmt to E CLmt 100,000 Slurry Seal Area 5 218,950 Transfer Out -Self Ins Fund Amount Budgeted: 165,000 165,000 Transfer Out -Equip Replcmt Amount Budgeted: 0 Transfer Out -Computer Equip Replacement Amount Budgeted: 7,000 Hardware ' Software Maintenance 7,000 160 SPECIAL FUNDS BUDGETS CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 LIBRARY SERVICES FUND FUND DESCRIPTION: �?eral:....... ::; <FI:hQTION:::::Librarj!'S.. ..... This fund was established in FY 95-96 to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. In FY 95-96 the City implemented a computer system in which the City has provided furniture, computers, printer, and modem access. This FY there is also a transfer to the CIP Fund of $50,000 to contribute toward the development of the new Community/Senior Center. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 interest Revenue TOTAL PERSONNEL SERVICES 5355-40010 Salaries 5355-40020 Over Time - Wages 5355-40070 City Paid Benefits 5355-40080 Retirement 5355-40083 Workers Comp Expense 5355-40084 Short/Long Term Disability 5355-40085 Medicare Expense 5355-40090 Cafeteria Benefits OPERATING EXPENDITURES 5355-42115 Advertising 5355-42125 Telephone 5355-42205 Computer Maintenance CAPITAL OUTLAY 5355-46230 Computer Equip - Hardware 5355-46235 Computer Equip - Software TRANSFERS -OUT 9915-49250 Transfer Out - CIP FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ` 101,424 99,390 6,050 6,000 99,390 3,119 87,545 107,474 105,390 102,509 91,54-5- 4,881 4,700 4,697 4,850 196 103 76 80 86 80 524 530 519 560 28 30 6 40 10 74 70 70 70 827 880 847 950 6,606 6,290 6,328 6,560 1,347 1,500 24 500 11 1,500 1,000 1,358 3,000 24 1,560- ,500120 120 7,500 9,202 - 1,000 1,416 - 120 8,500 10,618 - 50,000 83,485 0 50,000 - 83,485 FUND BALANCE RESERVES 25500 Reserve 99,390 37,600 85,539 - Total Fund Balance Res. 99,390 37,600 85,539 - TOTAL 107,474 105,390 102,509 91,545 162 CITY OF DIAMOND BAR LIBRARY SERVICES FUND (010) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $91,545 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 87,545 Estimated Based on Budget 87,545 Interest Revenue Amount Budgeted: 4,000 Based on experience 4,000 TOTAL EXPENDITURE BUDGET $91,545 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 6,560 MIS Tech 0.10 OPERATING EXPENDITURES Telephone (5355-42125) Amount Budgeted: 500 Library Internet Lines 500 Computer Maintenance (5355-42205) Amount Budgeted: 1,000 Misc 1,000 CAPITAL OUTLAY Computer Equip - Hardware (5355-46230) Amount Budgeted: 0 Computer Equip - Software (5355-46235) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 83,485 Community/Senior Ctr 83,485 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 163 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: ..ru G� TYP i - Ge.ieral This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. The City Council Finance Committee makes recommendations to the City Council on how these funds are to be distributed. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer -in General Fund TOTAL FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Bud et Actual Proposed 12,679 15,206 7 22 15,206 7,100 20,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 17,473 20,000 19,780 20,000 17,473 20,000 19,780 20,000 FUND BALANCE RESERVES 25500 Reserve 15,206 2,526 2,526 - Total Fund Balance Res. 15,206 2,526 2,526 - TOTAL 32,679 22,526 22,306 20,000 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (01 1) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $20,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2,526 Estimated Based on Budget 2,526 Interest Revenue (36100) Amount Budgeted: Transfer -in General Fund (39001) Amount Budgeted: 17,474 17,474 TOTAL EXPENDITURE BUDGET $20,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 20,000 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 165 SPECIAL REVENUE FUNDS 167 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 GAS TAX FUND FUND DESCRIPTION: eciaf::R ....... -: :FUNL' I(3F11:: :::;: treetatirlairitlEonst::: VUN6:#: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. TRANSFERS OUT 9915-49001 Transfer to General Fund FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 9915-49250 Transfer to CIP Fund Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES Vehicle Replacement Fd 25500 Approp Fund Balance 2,135,156 545,967 545,967 - 31705 Gax Tax - 2105 360,115 380,000 328,352 355,500 31710 Gas Tax - 2106 220,500 221,000 198,121 210,800 31720 Gas Tax - 2107 475,729 470,000 430,878 458,000 31730 Gas Tax - 2107.5 7,500 7,500 7,500 36100 Interest Revenue 98,162 80,000 21,943 20,000 TOTAL 3,297,162 1,704,467 1,525,261 1,051, 800 TRANSFERS OUT 9915-49001 Transfer to General Fund 675,944 1,095,630 612,692 980,750 9915-49250 Transfer to CIP Fund 2,075,251 1,339,408 709,157 46,050 9915-49520 Vehicle Replacement Fd 25,000 Total Capital Outlay 2,751,195 2,435,038 1,321,849 1,051,800 FUND BALANCE RESERVES 25500 Reserve 545,967 (730,571) 203,412 Total Fund Balance Res. 545,967 (730,571) 203,412 0 TOTAL 3,297,162 1,704,467 1,525,261 1,051,800 168 CITY OF DIAMOND BAR GAS TAX FUND (111) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $1,051,800 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget Amount Budgeted: Gax Tax - 2105 (31705) Amount Budgeted: Gas Tax - 2106 (31710) Amount Budgeted: Gas Tax - 2107 (31720) Amount Budgeted: Gas Tax - 2107.5 (31730) Amount Budgeted: All based on PY State Revenue Estimates D 0 355,500 210,800 458,000 7,500 Interest Revenue Amount Budgeted: 20,000 Reduced due to lower cash levels 20,000 TOTAL EXPENDITURE BUDGET $1,051,800 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 980,750 Road Maintenance (001-5554-4XXXX) 950,750 Utilities (001-5510-42125) 30,000 Fund Shortage Transfer Out - Vehicle Repl (9915-49520) Amount Budgeted: 25,000 Road Maintenance Truck 25,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 46,050 Slurry Seal - Area 5 46,050 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 169 CITY OF DIAMOND BAR :::: FliI1TY1'E :apec�i�everue Approp Fund Balance SPECIAL FUNDS BUDGET :Fl7f CTO1V> :PuliticTiansportr�::, FY 2002-2003........:...... a.2 `: PROPOSITION A FUND Interest Revenue FUND DESCRIPTION: Misc Revenue The City receives Proposition A Transit Tax which is a voter approved sales tax override for public TOTAL transportation purposes. This fund has been established to account for these revenues and 100,000 approved project expenditures. 50,000 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals _ _ Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 31310 Transportation Tax 34850 Transit Subsidy Prgrm Rev 36100 Interest Revenue 36900 Misc Revenue 466,664 TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING EXPENDITURES 5553-42315 Membership & Dues 5553-42395 Misc Exp PROFESSIONAL SERVICES 5553-44000 Professional Services CONTRACT SERVICES 5360-45310 CS - Excursions 5360-45315 CS - Holiday Shuttle 5553-45402 CS-Sheriff/Spcl Evts 5553-45527 Bus Bench Maintenance 5553-45529 Para -Transit Dial a Cab 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares MISC EXPENDITURES 4090-47230 Contr to Other Govts. TRANSFERS OUT 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL 1,433,949 974,141 974,140 997,825 758,010 750,420 666,322 750,400 443,540 500,000 466,664 500,000 91,512 100,000 37,711 50,000 132 250 5,974 550 2,727,011 2,324,561 2,150,811 2,298,225 22,649 36,550 28,193 46,300 979 1,000 500 1,000 495 850 587 1,050 2,394 4,150 3,114 5,400 132 250 45 550 137,578 155,000 118,755 50 343 550 416 700 6,451 9,300 9,067 12,200 33,443 52,650 41,922 67,250 7,092 7,500 6,754 7,000 7 100 7,092 7,500 6,761 7,100 9,177 9,177 22,173 29,260 25,831 30,410 7,774 12,000 14,056 12,000 1,127 1,082 1,500 7,000 1,436 5,500 356,584 360,000 324,947 360,000 137,578 155,000 118,755 155,000 402,922 500,000 470,706 500,000 928,158 1,063,260 956,813 1,064,410 775,000 500,000 775,000 - - 500,000 275,680 50,000 - - 275,680 50,000 - 974,141 925,471 1,095,315 659,465 974,141 925,471 1,095,315 659,465 2,727,011 Z324,561 2,150,811 2,298,225 170 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $2,298,225 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 997,825 Estimated Based on Budget 997,825 Transportation Tax (31310) Amount Budgeted: 750,400 Based on MTA Estimates (Last FY) 750,400 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 500,000 500,000 Interest Revenue Amount Budgeted: 50000 Based on Experience 50,000 TOTAL EXPENDITURE BUDGET $2,298,225 PERSONNEL SERVICES Amount Budgeted: 67,250 Office Assistant 1.00 Management Analyst 0.25 Admin Assistant 0.15 OPERATING EXPENDITURES Membership & Dues (5553-42315) Amount Budgeted: 7,000 SGVCOG 7,000 Amount Budgeted: 100 Misc Expenditures (5553-42395) 100 CONTRACT SERVICES CS - Excursions (5360-45310) Amount Budgeted: 30,410 Tiny Tots 600 Seniors 4,400 Day Camp 11,620 Adult Excursions 10,000 Concerts in the Park 2,050 Youth Excursions 1,740 Page 2 171 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY02-03 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 155,000 12,000 Based on experience 155,000 12,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 500,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 500,000 1,500 Security for Evening Transit Sales 1,500 Contr to Other Govts. (4090-47230) Amount Budgeted: 500,000 Bus Bench Maintenance (5553-45527) Amount Budgeted: 500,000 5,500 Replacement Benches 5,000 Replacement Decals Transfer Out - CIP (9915-49250) 500 0 Para -Transit Dial a Cab (5553-45529) Amount Budgeted: 360,000 360,000 Transit Subsidy Program (5553-45533) Amount Budgeted: 155,000 155,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 500,000 500,000 MISC EXPENDITURES Contr to Other Govts. (4090-47230) Amount Budgeted: 500,000 Sale of Prop A - Com/Sr Ctr 500,000 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 659,465 659,465 172 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 PROPOSITION C FUND FUND DESCRIPTION: LaTf('3fV::::;:St�: The City receives Proposition C Tax which is additional allocations of State Gax Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation or maintenance. These projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval, ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 31330 County Aid -Discretionary Fds 36100 Interest Revenue 1,312,000 TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49250 Transfer to CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budges Actuals Proposed 1,391,095 2,039,962 2,039,962 1,197,297 629,513 622,350 677,193 622,350 2,122,103 1,312,000 2,780,486 1,919,647 101,495 100,000 63,331 100,000 2,122,103 4,074,312 2,780,486 1,919.647 82,141 3,709,151 1,583,190 796,869 82,141 3,709,151 11583,190 796,869 2,039,962 365,161 1,197,296 1,122,778 2,039,962 365,161 1,197,296 1,122,778 2,122,103 4,074,312 2,780,486 1,919,647 173 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $1,577,510 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 855,160 Based on Budget Transportation Tax (31320) 622,350 Based on MTA Estimates (PFY) 622,350 County Aid - Discretionary Funds (31320) Amount Budgeted: 0 Interest Revenue Amount Budgeted: 100,000 Based on Experience 100,000 TOTAL EXPENDITURE BUDGET $1,577,510 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 0 Transfer Out - CiP (9915-49250) 365,160 Reverse C/O Projects 130,000 14399 130,000 16601 120,000 16701 120,000 16801 120,000 LT - Pathfinder/BCR 855,160 Transportation Tax (31320) 622,350 Based on MTA Estimates (PFY) 622,350 County Aid - Discretionary Funds (31320) Amount Budgeted: 0 Interest Revenue Amount Budgeted: 100,000 Based on Experience 100,000 TOTAL EXPENDITURE BUDGET $1,577,510 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 0 Transfer Out - CiP (9915-49250) Amount Budgeted: 796,869 16399 DBB @ NB 57 130,000 i6wi DBB @ Silver Hawk 120,000 167o, DBS @ Clear Creek 120,000 ieao, Gldn Spgs Dr. @ Sylvan Glen 120,000 17502 Grand Ave Tr Signal @ Com Ctr 20,869 LT - Pathfinder/BCR 13,000 LT - Pathfinder/Evergreen Spgs 13,000 LT - BCR/Lycoming 130,000 LT - Gldn Spgs/Ballena 130,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 780,641 780,641 174 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 INTEGRATED WASTE MANAGEMENT FUND FUfYI]TY?;-::: >:::<: i ReveriWO:::_ -p... ............. FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. This includes the Used Motor Oil Block Grant revenue. FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 ESTIMATED RESOURCESActuals Adjusted Budget - Actuals Proposed 25500 Approp Fund Balance 260,376 394,211 394,211 436,070 31870 Used Motor Oil Block Grant 18,238 37,000 16,809 31875 Beverage Ctnr Recycling Grt 34,039 16,337 26,000 34820 AB939 Admin Fees 206,114 200,000 188,615 35,000 36100 Interest Revenue 18,357 16,000 13,097 200,000 36900 Misc Revenue 15,000 16,000 TOTAL 552,124 647,211 629,069 713,070 PERSONNEL SERVICES 5515-40010 Salaries 22,563 41,550 20,943 42,580 5515-40070 City Paid Benefits 229 500 181 5515-40080 Retirement 2,332 4,700 2,249 500 5515-40083 Worker's Comp. Exp. 298 650 4,970 5515-40084 Short/Long Term Disability 93 800 5515-40085 Medicare 329 600 304 30 5515-40090 Cafeteria Benefits 2,546 5,650 2,152 650 Total Personnel 28,297 53,650 25,922 6,000 55,530 SUPPLIES 5516-41200 Operating Supplies 1,500 2,786 55XX-14000 Promotional Supplies 14,643 18,000 4,909 10,000 14,643 19,500 7,695 18 000 28,000 OPERATING EXPENDITURES 5516-42110 Printing 245 25,000 6,065 25,000 5515-42116 Advertising 4,502 10,000 1,443 10,000 5515-42120 Postage 23 4,423 5515-42315 Membership/Dues 100 5515-42320 Publications 100 100 5515-42325 Meetings 500 30 100 5515-42330 Travel-Cont & Meetings 352 2,000 2,955 500 5515-42340 Education & Training 500 2,000 5515-42355 Contributions-Com. Groups 2,500 Soo Total Operating Exp. 5,122 40,700 14,926 2 500 40,700 PROFESSIONAL SERVICES 5515-44000 Professional Services 2,038 160,500 106,666 Total Prof. Svcs. 2,038 160,500 106,666 100,000 100,000 CONTRACT SERVICES 5515-45500 CS-Public Works 107,813 95,000 27,691 95,000 Total Contract Svcs. 107,813 95,000 27,691 95,000 FUND BALANCE RESERVES 25500 Reserve 394,211 277,861 446,169 393,840 Total Fund Balance Res. 394,211 277,861 446,169 393,840 TOTAL 552,124 647,211 629,069 713,070 175 CITY OF DIAMOND BAR IWMF - Waste Mgt (115-5515) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $652,070 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 436,070 Estimated Based on Budget 436,070 AB939 Admin Fees (34820) Amount Budgeted: 200,000 200,000 Interest Revenue Amount Budgeted: 16,000 Based on Experience 16,000 TOTAL EXPENDITURE BUDGET $652,070 PERSONNEL SERVICES Amount Budgeted: 55,530 PW Director 0.25 Management Analyst 0.25 Administrative Assistant 0.15 SUPPLIES Operating Supplies (41200) Amount Budgeted: 0 Promotional Supplies (41400) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (5515-42110) Amount Budgeted: 15,000 15,000 Advertising (5515-42115) Amount Budgeted: 10,000 Multi -media campaign focusing on integrated 10,000 waste management Rental/Lease of Equip (5515-42130) Amount Budgeted: 0 Membership/Dues (5515-42315) Amount Budgeted: 100 100 176 CITY OF DIAMOND BAR IWMF - Waste Mgt (115-5515) BUDGET DISCUSSION FY02-03 Page 2 Publications (5515-42320) Amount Budgeted: 100 100 500 Meetings (5515-42325) Amount Budgeted: 500 2,000 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 2,000 Education & Training (5515-42340) Amount Budgeted: 500 500 2,500 Contributions -Com. Groups (5515-42355) Amount Budgeted: City Trash Cutter Award, America Recycles 2,500 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 100,000 Integrated Environmental Svcs -Coordinator 100,000 Technical AsstncelSupport CONTRACT SERVICES CS -Public Works (5515-55500) Amount Budgeted: 95,000 Street sweeping debris composting program 45,000 Door -to -Door HHW Program 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 370,840 370,840 177 CITY OF DIAMOND BAR IWMF - Recycling (115-5516) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $61,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget Used Motor Oil Block Grant (31870) Amount Budgeted: 26,000 26,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 35,000 35,000 TOTAL EXPENDITURE BUDGET $61,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 10,000 implementing pilot recycling programs for 10,000 schools, apartment/condo complexes. Promotional Supplies (41400) Amount Budgeted: 18,000 storm water prevention/water conservation 18,000 items. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Outreach materials for businesses/residents 10,000 • SmartBusiness Recycling Manual/Guide . Residential Guide to Recycling and Source Reduction • Procurement Guides for Businesses and Residents Contributions -Com. Groups (42355) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 23,000 23,000 178 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 AB2928 -Traffic Congestion Relief Fund FUND DESCRIPTION: PeiaE Revrtue:' ... ......... ... y Viz ::.:.:...:.::;.::. During FY 00-01, the State Legislature passed bill AB 2928. This bill allows for the allocation of funds 16,982 to Cities and Counties for the purpose of street and highway maintenance and rehabilitation. The 0 City will receive these funds on a quarterly basis through FY 2006. 16,982 142,599 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES •- 25500 Appropriated Fund Balance 438,982 438,982 17,000 31865 AB2928 - Traffic Cngstn Rel. 421,260 180,000 130,934 158,000 36100 Interest Revenue 17,722 18,000 11,668 10,000 TOTAL 43RAR2 RAR 009 TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 620,000 438,985 185,000 0 620,000 438,985 185,000 438,982 16,982 142,599 0 438,982 16,982 142,599 0 438,982 636,982 581,584 185,000 179 CITY OF DIAMOND BAR AB2928 - Traffic Congestion Relief Fund (117) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $185,000 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget Amount Budgeted: 17,000 17,000 AB2928 - Traffic Cngstn Rel. (31865) Amount Budgeted: 158,000 Based on State Revenue Estimate 158,000 Interest Revenue Based on Experience Amount Budgeted: TOTAL EXPENDITURE BUDGET $185,000 10,000 10,000 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 185,000 01403 Slurry Seat - Area 5 185,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 180 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: FUI`fF� TYPE: Spe.iat:I�everiUe ..� FUNCTFOTI Air Quaity. This fund was established in FY91-92 to account for revenues received as a result of AB2766. 195 AB2766 authorized the imposition of an additional motor vehicle registration fee to fund 13,930 the implementation of air quality management plance and provisions of the California Clean Air 1 Act of 1988. 1,500 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed - ESTIMATED RESOURCES '• 25500 Approp Fund Balance 169,628 219,960 219,960 259,560 31810 Pollution Reduction Fees 65,661 60,000 63,608 65,000 36100 Interest Revenue 10,274 12,000 7,371 11,000 TOTAL 245,563 291,960 290,939 335,560 PERSONNEL SERVICES 5098-40010 Salaries 195 13,590 13,930 5098-40070 City Paid Benefits 1 200 1,500 5098-40080 Retirement 18 1,550 200 5098-40083 Worker's Comp. Exp. 1 100 1,630 5098-40084 Short/Long Term Disability 7,500 6,754 110 5098-40085 Medicare 4 200 10 5098-40090 Cafeteria Benefits 14 2,200 210 Total Personnel 233 17,840 2,325 0 18,415 OPERATING EXPENDITURES 5098-42115 Advertising 145 5098-42125 Telephone 5,331 1,500 2,603 0 5098-42205 Computer Maintenance 3,600 3,897 4,000 5098-42315 Membership/Dues 7,092 7,500 6,754 7,500 5098-42325 Meetings Total Operating Exp. 12,568 12,600 13,254 0 11,500 PROFESSIONAL SERVICES 5098-44000 Professional Services 7,997 81,580 18,125 0 Total Prof. Svcs. 7,997 81,580 18,125 0 CONTRACT SERVICES 5098-45500 CS -Public Works 923 Total Contract Svcs. 923 0 0 0 CAPITAL OUTLAY 5098-46230 Computer Equip -Hardware 0 18,000 5098-46235 Computer Equip -Software 3,882 0 107,000 Total Capital Outlay 3,882 0 0 125,000 TRANSFER -OUT 9915-49250 Transfer to CIP Fund Total Transfer out 50,000 0 0 50,000 0 0 FUND BALANCE RESERVES 25500 Reserve 219,960 129,940 259,560 180,645 Total Fund Balance Res. 219,960 129,940 259,560 180,645 TOTAL 245,563 291,960 290,939 335,560 181 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (11 S) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $336,655 Telephone (42125) Amount Budgeted: 0 into ToGo (all lines) ESTIMATED RESOURCES Computer Maintenance (42205) Approp Fund Balance Amount Budgeted: 260,655 Estimated Based on Budget 260,655 Membership/Dues (42315) Amount Budgeted: 7,500 SGVCOG 7,500 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 11,000 Based on Experience 11,000 TOTAL EXPENDITURE BUDGET $336,655 PERSONNEL SERVICES Amount Budgeted: 18,415 Sr. Admin Assistant 0.25 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 0 into ToGo (all lines) Computer Maintenance (42205) Amount Budgeted: 4,000 Info ToGo maint/upgrade contract 4,000 Membership/Dues (42315) Amount Budgeted: 7,500 SGVCOG 7,500 Meetings (42325) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 CAPITAL. OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 182 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY02-03 Page 2 Computer Equip -Software (46235) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 306,740 306,740 183 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 SB 821 FUND - Bike and Pedestrian Paths FUND DESCRIPTION: FE1N . i•YA> :: Sg c :Reverttie Ft�N.CT... ... .:::5....... at . fri i The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. The annual allocation of these funds have been on reserve with the County in anticipation of the improvements to Brea Canyon Road. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 44,979 113,454 113,725 0 Total Capital Outlay 44,979 113,454 113,725 0 FUND BALANCE RESERVES 25500 Reserve 27,628 0 Total Fund Balance Res. 0 27,628 0 0 TOTAL 44,979 141,082 113,725 0 184 FY 2000-01 FY 2001.02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - _ 31880 SB821 Revenue -Current Yr 27,628 _ 31880 SB821 Revenue -Reserves 44,689 113,454 113,454 _ 36100 Investment Earnings 290 271 - TOTAL 44,979 141,082 113,725 - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 44,979 113,454 113,725 0 Total Capital Outlay 44,979 113,454 113,725 0 FUND BALANCE RESERVES 25500 Reserve 27,628 0 Total Fund Balance Res. 0 27,628 0 0 TOTAL 44,979 141,082 113,725 0 184 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Budget A 0 SB821 Revenue -Current Yr (31880) Based on MTA Alloc 0 SB821 Revenue -Reserves (31880) Base on Previous Year Unused Allocation 0 Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 185 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: ........ S�3ecial:R VenU�::::: i+UNCTiONi::- :: >:?ariz }rnprodeirieit: FUND -*Z . :::::: :::::.:::::::::::: ;1 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. This fiscal year there is a transfer to the CIP Fund for the development of the Community/Senior Center. FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 2,431,112 2,336,742 2,336,742 2,163,742 34550 Developer Fees - - 36100 Interest Revenue 141,490 125,000 78,999 50,000 TOTAL 2,572,602 2,461,742 2,415,741 2,213,742 CAPITAL EXPENDITURES 46305 Real Estate Acquisition n TRANSFERS OUT 9915-49250 Transfer to CIP Fund 235,860 1,454,627 623,209 1,936,700 Total Capital Outlay 235,860 1,454,627 623,209 1,936,700 FUND BALANCE RESERVES 25500 Reserve 2,336,742 1,007,115 1,792,532 277,042 Total Fund Balance Res. 2,336,742 1,007,115 1,792,532 277,042 TOTAL 2,572,602 2,461,742 2,415,741 2,213,742 186 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $2,213,742 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 2163 742 Estimated Based on Budget 2,163,742 Developer Fees (34550) Amount Budgeted: 0 Interest Revenue Amount Budgeted: 50,000 Based on Experience 50,000 TOTAL EXPENDITURE BUDGET $2,213,742 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 1,936,700 13899 Community/SrCtr 1,936,700 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 277,042 277,042 187 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: Spcia3 F3everiu Ft#NTLOIV::::::::': Coirrmiiri3ty:Deu:: Ft1Nf3: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. This >=Y there has been $1,233,385 designated to assist in the development of the proposed Community/Senior Center. ESTIMATED RESOURCES 25500 Approp Fund Balance 31830 CDBG Revenue -Carry Over 31830 CDBG Revenue Section 108 Loan Proceeds TOTAL FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed (3,500) (3,500) 943,658 0 84,893 375,236 271,892 1,81 587,385 388,495 900,000 PERSONNEL SERVICES 768 1,780 767 2,558 XXXX-40010 Salaries 23,954 23,120 18,582 39,955 XXXX-40020 Over -time Wages 283 381 XXXX-40070 City Paid Benefits 465 380 301 735 XXXX-40080 Retirement 2,513 2,610 2,041 4,660 XXXX-40083 Worker's Comp. Exp. 335 400 4 800 XXXX-40084 Short/Long Term Disability 24 - 35 XXXX-40085 Medicare 351 340 275 580 XXXX-40090 Cafeteria Benefits 5,150 4,260 3,605 81550 Total Personnel 33,051 31,110 25,189 55,315 SUPPLIES 5215-41200 Operating Supplies 768 1,780 767 2,558 Total Supplies 768 1,780 767 2,558 OPERATING EXPENDITURES 5215-42115 Advertising 234 500 858 500 5215-42120 Postage Charges 28 100 27 100 5215-42130 Rental/Lease of Equip 62 200 5215-42325 Meetings 24 0 0 5215-42355 Contributions -Com Groups 27,099 44,500 39,541 61,000 Total Operating Exp. 27,447 45,100 40,426 61,800 PROFESSIONAL SERVICES 5215-44000 Professional Services 14,474 24,694 16,408 26,300 Total Prof. Svcs. 14,474 24,694 16,408 26,300 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 12,653 1,716,210 496,189 2,729,907 Total Transfers Out 12,653 1,716,210 496,189 2,729,907 RESERVES 31830 CDBG Resources (3,500) (31500) (310,587) 0 (3,500) (3,500) (310,587) _ 0 TOTAL 84,893 1,815,394 268,392 2,875,880 IRA CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $2,875,880 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31830) Amount Budgeted: 581,385 587,385 CDBG Revenue (31830) Amount Budgeted: Based on CDC awarded amount 388,495 388,495 Section 108 Loan Proceeds Amount Budgeted: 11900,000 Community/Sr Center Loan 11900,000 TOTAL EXPENDITURE BUDGET $2,875,880 PERSONNEL SERVICES Amount Budgeted: 55,315 Administration: Deputy City Manager (D96906-02) 0.05 6,300 Senior Accountant (D96906-02) 0.10 7,950 Senior Program: Com Svcs - Coordinator (D96904-02) 0.80 41,065 SUPPLIES Operating Supplies (41200) Amount Budgeted: Senior Program (D96904-02) 2,558 2 Administration (D96906-02) ,358 200 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: Public Hearing Notices (D96906-02) 500 500 Postage Charges (42120) Amount Budgeted: Fed Ex Charges (D96906-02) 100 100 Rental/Lease of Equip (42130) Amount Budgeted: (D96904-02) 200 200 Meetings (42325} Amount Budgeted: 0 a 189 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY02-03 Paae 2 Contributions -Com Groups (42355) Amount Budgeted: 61,000 YMCA Childcare (D96901-02) 27,500 YMCA Daycamp (D96902-02) 14,000 DBIA - Paint the Town (D99903-02) 10,000 Service Center for Independent Living (600098-02) 6,000 Misc-Unallocated funds 3,500 PROFESSIONAL SERVICES Amount Budgeted: 26,300 Professional Services (44000) Senior Pgm Insur - based on experience (D96904-02) 2,500 Contract Admin - D Cho & Assoc (D96906-02) 15,000 Misc-Admin (D96906-02) 8,800 TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 2,729,907 13896 13899 - Com/Senior Center 2,487,385 Starshine Park ADA Retrofit Design 20,000 15700 Sycamore Canyon Park ADA Retrofit Design & Construction 222,522 FUND BALANCE RESERVES CDBG Resources Amount Budgeted: 0 0 190 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City receives COPS grants from both the state and federal governments. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. The transfer to the General Fund covers the cost of a portion of the 290-D team and special services requested by the City. These special services could include traffic safety check points, bicycle patrol, and enhanced traffic enforcement around the schools. The newly opened Sheriff's service center is also funded here. ESTIMATED RESOURCES 31850 Public Safety Grant - Federal 31855 Public Safety Grant - State 36100 Interest Revenue 25500 Fund Balance Reserve 15,000 TOTAL SUPPLIES 4411-41200 Operating Supplies 4411-41400 Promotional Supplies Total Supplies FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed 56,141 56,000 55,746 39,500 128,228 129,250 115,199 120,000 20,174 15,000 11,152 12,000 246,054 249,151 249,151 206.100 431 375 500 412 500 844 8,224 4,126 5,000 1,219 8,724 4,538 5,500- OPERATING ,500 OPERATING EXPENDITURES 172,905 283,282 108,855 249,151 4411-42115 Advertising 199 108,855 450,597 449,401 4411-42125 Telephone 2,754 4,000 2,620 4,000 4411-42126 Utilities 1,366 1,000 1,301 2,000 441 1-421 30 Rental/Lease of Equipment 306 269 4411-42140 Rntl/Lease of Real Property 14,700 14,700 14,700 15,435 4411-42200 Equipment Maintenance 1,000 407 4411-42210 Maint-Grounds & Bldgs 3,792 4,000 3,341 500 441 1-4231 5 Memberships & Dues 215 4,000 4411-42340 Education & Training 11,i i0 6,000 2,197 0 7,000 4411-42355 Contributions -Com Groups Tota! Operating Exp. 34,442 30,700 24,835 0 32,935 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 3,100 8,200 8,035 10,200 Total Professional Svcs 3,100 8,200 8,035 10,200 CAPITAL OUTLAY 441 1-461 00 Auto Equipment 4411-46230 Computer Equip -Hardware 4411-46240 Communication Equipment 4411-46250 Misc Equipment 4411-46310 Building Improvements Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 16,597 24,450 1,124 1,000 407 2,000 1,391 12,000 11,706 31,000 0 1,798 53,047 12,830 34,000 160,887 175,825 97,728 186,110 160,887 175,825 97,728 186,110 249,151 172,905 283,282 108,855 249,151 172,905 283,282 108,855 450,597 449,401 431,248 377,600 191 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $377,600 ESTIMATED RESOURCES Public Safety Grant - Federal (31850) Amount Budgeted: 39,500 Community Relations Prmtnl Items 39,500 Public Safety Grant - State (31855) Amount Budgeted: 120,000 Telephone (42125) Amount Budgeted: 120,000 4,000 Cell Phones, Service Center Phones 4,000 Interest Revenue (36100) Amount Budgeted: 12,000 Utilities (42126) Amount Budgeted: 12,000 2,000 Svc Ctr 2,000 Fund Balance Reserve Amount Budgeted: 206,100 Projected Based on Budget Amount Budgeted: 206,100 15,435 TOTAL EXPENDITURE BUDGET $377,600 15,435 SUPPLIES Amount Budgeted: 500 Operating Supplies (41200) Amount Budgeted: 500 500 Mise 500 Promotional Supplies (41400) Amount Budgeted: 5,000 Community Relations Prmtnl Items 5,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 4,000 Cell Phones, Service Center Phones 4,000 Utilities (42126) Amount Budgeted: 2,000 Svc Ctr 2,000 Rntl/Lease of Real Property (42140) Amount Budgeted: 15,435 Svc Ctr ($1,286.25/mo) 15,435 Equipment Maintenance (42200) Amount Budgeted: 500 Radar Guns (purchased by COPS Fds) 500 Maint-Grounds & Bldgs (42210) Amount Budgeted: 4,000 CAM (288.75/mo) 3,465 Misc 535 192 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY02-03 Page 2 Memberships & Dues Amount Budgeted: Various Education & Training (42340) Amount Budgeted: 7,000 7,000 Contributions -Com Groups (42355) Amount Budgeted: 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 10,200 Project Sister 2,500 Web Site Maint 600 At Risk Youth Counseling 5,100 VIDA Program - At -Risk Youth 2,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 1,000 Svc Ctr - laser printer, fax, network system 1,000 Communication Equipment (46240) Amount Budgeted: 2,000 Radio Equipment 2,000 Mise Equipment (46250) Amount Budgeted: 31 000 Volunteer Patrol Vehicle New 24,000 f Surveilance Cameras 5,000 Paint Undercover car for Vol Patrol Use 2,000 Building Improvements (46310) Amount Budgeted: 0 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 186,110 290-D Team 111,110 Special Services - Bike Patrol, School 75,000 traffic patrol, check points etc FUND BALANCE RESERVES Amount Budgeted: 108,855 193 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: 1=EJGN:i1!PE SRis#:Fi�venu.:" Ft#NCTt': i?plic-afeti r+Nfl::::=::::: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. ESTIMATED RESOURCES 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL OPERATING EXPENDITURES 4411-42340 Education and Training Total Operating Exp. PROFESSIONAL SERVICES 4411-44010 Prof Svcs -Auditing Total Professional Svcs CAPITAL OUTLAY 4411-46100 Auto Equipment 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Bud et Actuals Proposed 20,697 20,000 11,860 15,000 338,195 352,392 352,392 351,725 358,892 372,392 364,252 366.725 0 A n rim 1,800 1,800 0 1,800 0 1,800 50,000 13,551 13,867 0 13,551 13,867 50,000 6,500 6,500 0 0 352,392 357,041 350,385 314,925 352,392 357,041 350,385 314,925 358,892 372,392 364,252 366,725 194 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $366,725 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 351,725 Estimated Based on Budget 351,725 Interest Revenue (36100) Amount Budgeted: 15,000 Based on History 15,000 TOTAL EXPENDITURE BUDGET $366,725 PROFESSIONAL SVCS Prof Svcs -Auditing (44010) Amount Budgeted: 1,800 1,800 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 50,000 Community Policing Vehicle 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 314,925 314,925 195 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: FE1IV: TYI?:::::::Ftyeru': During FY1999-2001, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actual Pr2E2 ed ESTIMATED RESOURCES - 31857 CA Law Enf Equip Pgm 168,182 47,750 36100 Interest Revenue 5,405 10,000 4,790 8,000 25500 Fund Balance Reserve 5,405 5,405 121,872 TOTAL 5,405 15,405 178,377 177,122 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL 60,215 60,215 60,215 0 60,215 60,215 60,215 i 74,010 0 0 74,010 0 0 5,405 .- (118,820) 118,162 116,907_ 5,405 (118,820) 118,162 116,907 5,405 15,405 178,377 177,122 196 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $177,122 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 121,372 Estimated Based on Budget 121,372 CA Law Enf Equip Pgm Amount Budgeted: 47,750 47,750 Interest Revenue (36100) Amount Budgeted: $,000 8,000 TOTAL EXPENDITURE BUDGET $177,122 CONTRACT SERVICES CS -Sheriff Department (45401) Amount Budgeted: 60,215 Based on Agreement by CCCA (50% returned to LASD) 60,215 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 116,907 116,907 197 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: FUNCIDAi:::::: :FUNl3:#:::���� The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Funds are being accumulated for future median and parkway improvement projects. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over -time Wages 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Camp. Exp. 5538-40084 Short/Long Term Disability 5538-40085 Medicare 5538-40090 Cafeteria Benefits Total Personnel OPERATING EXPENDITURES FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed 567,573 700,787 261,160 261,500 865 7,433 16,390 16,217 11 54 700,787 367,825 259,918 264,870 21,845 20,000 16,950 i 77 220 169 220 789 1,850 1,787 11980 396 920 213 690 15,000 25,559 15,000 10 108 240 236 250 1,137 2,490 2,625 2,650 9,951 22,110 21,301 22,750 5538-42115 Advertising 2,183 2,000 868 2,000 5538-42126 Utilities 71,000 92,940 95,429 92,940 5538-42210 Maint. of Grounds/Bldgs 22,717 15,000 25,559 15,000 Total Operating Exp. 95,900 109,940 121,856 109,940 PROFESSIONAL SERVICES 5538-44000 Professional Services 12,054 25,706 13,732 20,600 Total Prof. Svcs. 12,054 25,706 13,732 20,600 CONTRACT SERVICES 5538-45500 Contract Services 46,729 48,325 50,081 68,325 Total Contract Svcs. 46,729 48,325 50,081 68,325 CAPITAL OUTLAY 5538-46410 Capital Improvements 52,800 35,552 15,000 9915-49250 Transfer to CIP Fund 6 381,900 249,018 412,410 Total Capital Outlay 6 434,700 284,570 427,410 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 700,787 346,506 491,010 3,670 Total Fund Balance Res. 700,787 346,506 491,010 3,670 TOTAL 865,427 987,287 982,550 652,695 198 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $652,695 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 367,825 Estimated Based on Budget (w/savings) 367,825 Prop Tx -Sp Assessment (30300) Amount Budgeted: 264,870 264,870 Interest Revenue Amount Budgeted: Based on Experience 20,000 20,000 TOTAL EXPENDITURE BUDGET $652,695 PERSONNEL SERVICES Amount Budgeted: 22,750 CS Director 0.010 Supt - Pk & Maint 0.250 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: Annual Updates and Public Hearing Notices 2,000 2,000 Utilities (42126) Amount Budgeted - Water 92,940 Edison 88,090 Maint. of Grounds/Bldgs 42210 ( ) Amount Budgeted: 4,850 As -needed Maintenance 15,000 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: Assessment Engineer 20,600 Utility Consultant 6,00 14,6600 199 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY02-03 Page 2 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 68,325 Contract Maintenance 48,325 Maintenance of New Areas: Gold Mush, Golden Springs, 20,000 South Brea Canyon Road, DB Blvd, Pathfinder, Brea Canyon Rc CAPITAL EXPENDITURES Capital Improvements (46410) Amount Budgeted: 15,000 Replacement of ten irrigation controllers 15,000 Transfer to CIP Fund (9915-49250) Amount Budgeted: 412,410 Grand Ave Median (40%) 38,400 City Entry Imp -SE Cnr DBB @ Temple 128,000 Landscape Impr-DBB btwn Mplhli & Mt Laurel 128,140 Landscape Impr-Pathfinder @ Evergreen Spgs 55,120 Landscape Impr-BCR @ Gerndal 34,460 Landscape Impr-Gldn Spgs @ Adel 28,290 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 3,670 200 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: ial:,Regei U."e :- FUNCFIQN kandscape FUND:#: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. Capital Outlay includes the replacement of irrigation controller clocks ($20,000) and the painting of the block wall and wrought iron along Grand Ave between Summitridge & east City Limits. As funds become available, it is anticipated that each of the district's mini -park's equipment will be updated. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Ad'usted Budget Actuals Pro osed 237,715 164,222 14,384 416,321 204,336 164,970 10.000 204,336 164,752 7207 196,980 164,450 8,000 201 PERSONNEL SERVICES 5539-40010 Salaries 7,433 16,390 16,217 5539-40020 Over -Time Wages 11 16,950 5539-40070 City Paid Benefits 77220 54 5539-40080 Retirement 789 1 169 220 5539-40083 Worker's Comp. Exp. 396 ,850 920 1,787 1,980 5539-40084 Short/Long Term Disability 213 690 5539-40085 Medicare 108 240 10 5539-40090 Cafeteria Benefits 1,137 2,490 250 Total Personnel 9,951 22 110 2,662525 2,650 21,301 22,750 OPERATING EXPENDITURES 5539-42110 Printing 75 5539-42115 Advertising 2,331 2,000 5539-42126 Utilities 64,175 61,160 99y 2,000 5539-42210 Maint. of Grounds/Bldgs 28,025 15,000 50,241 61,160 Total Operating Exp. 94,606 78,160 21,360 15,000 72,600 78,160 PROFESSIONAL SERVICES 5539-44000 Professional Services 3,048 6,252 Total Prof. Svcs. 3,048 6,252 3,409 12,800 3,409 12,800 CONTRACT SERVICES 5539-45000 Contract Services 47,970 50,400 Total Contract Svcs. 47,970 50,400 47.970 57,900 47,9fi0 57,900 CAPITAL OUTLAY 5539-46250 Misc.Equipment 5,400 5539-46410 Capital Improvements 56,410 20,000 20,000 Total Capital Outlay 56,41025,400 5,000 0 25,000 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 204,336 196,984 231,015 Total Fund Balance Res. 204,336 196,984 231,015 172°820 172,820 TOTAL 416,321 379,306 376,295 369,430 201 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $369,430 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 196,980 Estimated Based on Budget 196,980 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,450 164,450 Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET $369,430 PERSONNEL SERVICES Amount Budgeted: 22,750 CS Director 0.010 Supt - Pk & Maint 0,250 Maint Wkr Il 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) Amount Budgeted: 61,160 Water 56,830 Edison 4,330 Maint. of GroundsBldgs (42210) Amount Budgeted: 15,000 As -needed Maintenance 15,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,800 Assessment Engineer 6,000 Utility Consultant 6,800 202 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY02-03 Page 2 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 57,900 Contract Maintenance 50,400 Bee & Wasp Control in Mini -Parks 7,500 CAPITAL EXPENDITURES Misc Equipment (46250) Amount Budgeted: 20,000 10 Replacement Irrigation Controllers 15,000 5 Replacement Controller Security Boxes 5,000 Capital Improvements (46410) Amount Budgeted: 5,000 Paint Block Wall & Wrought Iron Along Grand Ave 5,000 between Summit Ridge Dr. and east City Limits FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 172,820 203 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: FU:N0.7_1i'F?E peCi:f: Revenue::;:;:; :FIJNCTION ;: anelscape :FUNK :- The City is responsible for the operations of the LLAD 441. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue TOTAL PERSONNEL SERVICES FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed 339,636 381,802 381,802 368,535 122,025 122,160 121,992 122,157 21,186 18,000 13,019 14.000 482,847 521,962 516,813 504,692 5541-40010 Salaries 7,433 16,390 16,217 16,950 5541-40020 Over -time Wages 11 66,835 54 66,830 5541-40070 City Paid Benefits 77 220 169 220 5541-40080 Retirement 789 1,850 1,787 1,980 5541-40083 Worker's Comp. Exp. 396 920 213 690 5541-40084 Short/LongTerm Disability 3,048 6,252 3,409 10 5541-40085 Medicare 108 240 236 250 5541-40090 Cafeteria Benefits 1,137 2,490 2,625 2,650 Total Personnel 9,951 22,110 21,301 22,750 OPERATING EXPENDITURES 5541-42115 Advertising 2,416 2,000 1,071 2,000 5541-42126 Utilities 46,844 66,835 43,595 66,830 5541-42210 Maint. of Grounds/Bldgs 1,620 10,000 13,775 10,000 Total Operating Exp. 50,880 78,835 58,441 78,830 PROFESSIONAL SERVICES 5541-44000 Professional Services 3,048 6,252 3,409 16,200 Total Prof. Svcs. 3,048 6,252 3,409 16,200 CONTRACT SERVICES 5541-45000 Contract Services 24,600 25,830 24,600 25,830 5541-45519 CS-Weed/Pest Abatement 12,566 15,000 15,000 Total Contract Svcs. 37,166 40,830 24,600 40,830 CAPITAL OUTLAY 5541-46250 Misc Equipment 5,400 30,000 9915-49250 Capital Improvements 240,000 Total Capital Outlay 0 5,400 0 270,000 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 381,802 368,535 409,062 76,082 Total Fund Balance Res. 381,802 368,535 409,062 76,082 TOTAL 482,847 521,962 516,813 504,692 204 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $504,692 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 368,535 Estimated Based on Budget 368,535 Prop Tx -Sp Assessment (30300) Amount Budgeted: 122,157 122,157 Interest Revenue Amount Budgeted: ___f4_,_000 Based on Experience 14,000 TOTAL EXPENDITURE BUDGET $504,692 PERSONNEL SERVICES Amount Budgeted: 22,750 CS Director 0.010 Supt - Pk & Maint 0.250 Maint Wkr II 0.025 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,000 Annual Updates and Public Hearing Notices 2,000 Utilities (42126) Amount Budgeted: 66,830 Water 64,483 Edison 2,347 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 10,000 As -needed Maintenance 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,200 Assessment Engineer 6,000 Utility Consultant 10,200 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 25,830 205 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY02-03 Page 2 Contract Maintenance 25,830 CS-Weed/Pest Abatement (45519) Amount Budgeted: 15,000 L.A. County Ag 15,000 CAPITAL EXPENDITURES Mise Equipment (46250) Amount Budgeted: 30,000 15 Replacement Irrigation Controllers 25,000 5 Irrigation Controller Security Boxes 5,000 Capital Improvements (46410) Amount Budgeted: 240,000 Slope Imp -BC Cutoff-Fallowfield/WCL 240,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 76,082 206 CAPITAL PROJECTS FUNDS 207 A 10 O �r 0 0 O 0 v m n n o O C 0 0 !L O O 73 > J A fA U �_ ° c e 2 U c _ e m to s' ao d 2 � ° n - m �'i oS m G CL o 0 ~ O O 0 0 LU a a s m E .y Q ,0 W Q m > w o X W a E U. 0 0 0 0 0 S. O ar IL w In O O W m oom c H cv o o m w Y U � t Q H n Q o Q c `m c w ' m; a � 0000 0000 Q .% ° U 0000 r a a Lo �r 0 0 m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0.0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000a0o0o0 0 O O O m m m n M CD O 0 In O a t[Oi Ci n 0 O O M N 0 m m n n o O 0 0 0 !L O J A fA U �_ ° c e 2 G c _ e m to s' v v o 2 � ° n - oif' �'i oS m N N 4 M M m n O O m E .y ,0 W Q m m o X W a E C U fn O1°nC`jC7 c a In N O N p L O N 04 N O D N a N a 00 0 co Olin L° N Lo n n N n N M NO O O N N O O O N ie?ro00r r ni o w to W n N N 7 m mem M M m W m u7 co m P7 M O 0 � M b O N O c W 0 a !L O J A fA U �_ ° c e 2 c _ e z m m e mLL } 2 � ° n - n r 'Car a m C U O` m n O O m E .y ,0 W Q m m o X W a E C U fn O1°nC`jC7 c a In G- Q - O o0. ��� r: C u Q O- j���@J E6 m w Y m Y o U d 2 s c m m t Q h .. m °« o o m n Q o Q c `m c w ' m; a o a a" E �i $ mmU @l '° m> ° d o ° a Y .° `. c m c�m�c my G m wm a(�=v�v� i mm m >.r a` `o �jm W mr m`o? `m x° a m = m'� ma�F a v .°°, c i ° x34 rn mem m` jtAUnHba ° av H : m0 i•F cnQ E cUL,oamc7 plv mW as m u Q LmUCdJa1caU0p m t G to y `r Q c a m a m m r > °m`O E EE E� O S U m m m E: O U?> a Q w m U ti N `° w E 4 E •L r , fl. s c m m m m F m °? o° a aamC7 CI c e m m ro m° L m m E m E m m u m x W 0 V V o C QaiC7rp �Gm`0007C7��-1a m U 7a o c c e C a ¢ mainrn m m w �nU2��� Ey a m i MM $$ momy W Cir re NMMMMt n 01 C10000r,com0 CN s am000 ®� C W # NMMNNNN W .� 0 0 0 0 0 0 0 vi r !O L r .3 N M M N N W W m 00 W m F a � rED 209 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 GRAND AVE CONSTRUCTION FUND FUND DESCRIPTION: FN.D>� YPE u...... Ca#i tal _Pr pec ::: ::;S3r I iapFnv merit : s: ;FUNfl:# : :::' :":::: During FY 89-90, the City entered into an agreement with the County of San Bernardino to settle its Grand Ave. litigation. This agreement states that the County would provide the City with funds for improvements which are relevant to the Grand Ave. opening. The agreement states that these funds were to be held in a special fund and expenditures for improvments were to be made from this fund. This fund was established to record these activities. FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES - -- �� '- 25500 Fund Balance Reserve 139,131 139,131 139,131 109,131 TOTAL 139,131 139,131 139,131 109,131 TRANSFERS - OUT 49250 Transfer - out CIP Fund 30,000 7,231 109,131 0 30,000 7,231 109,131 FUND BALANCE RESERVES 25500 Fund Balance Reserve 139,131 109,131 131,900 Q 139,131 109,131 131,900 0 TOTAL 139,131 139,131 139,131 109,131 210 CITY OF DIAMOND BAR GRAND AVE CONST (225) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $109,131 ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: 109,131 Projected Based on Budget 109,131 TOTAL EXPENDITURE BUDGET $109,131 TRANSFERS -OUT Transfer Out-CIP Fund (49250) Amount Budgeted: 109,131 Grand Av - TS @ Com/Sr Ctr 109,131 FUND BALANCE RESERVES Amount Budgeted: 0 211 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: 1=IJNDTI.PP:::::::::�:��:�:C�ap�ital:P.�o�ect::::;:::::; FUNCTION-;':::::::: This fund was created to account fot the City capital improvement projects which are not required to be accounted in independent funds. The revenues in this fund will generally come from transfer -in from other funds and have been indentified for specific capital projects. ESTIMATED RESOURCES 25500 CIP Reserve 36100 Investment Earnings 36660 Donations 31330 Aid to Cities 31900 Proceeds - Sale of Prop A 623,209 SR2S-Safe Routes to Schls 12,653 Prop 12 Revenue 31815 Park Grants Federal Grants 438,985 Prop 40 Revenue 34550 Developer Fees 39001 Transfer in - General Fd 39010 Transfer in - Library Fund 39111 Transfer in - Gax Tax 39112 Transfer in - Prop A Transit 39113 Transfer in - Prop C Transit 39114 Transfer in - ISTEA 39118 Transfer in - Air Quality 39119 Transfer in - SB 821 39124 Transfer in - Park Developmt 39125 Transfer in - CDBG 39128 Transfer in - AB 2928 39138 Transfer in - District 38 39141 Transfer in - District 41 39225 Transfer in - Grand Ave Fd 1,583,190 TOTAL PERSONNEL SERVICES 5510-40010 Salaries 5510-40080 Retirement 5510-40085 Medicare Total Personnel CAPITAL OUTLAY 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5215-46420 Municipal Buildings 5215-46420 Misc. Capital Improvements Total Capital Outlay FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actual - _ Proposed (65,768) 422,716 422,716 130,000 3,097 41 4 1 46 0 0 2,314,810 65,000 4,042,379 950,000 511,500 - 113,725 300,000 235,860 1,454,627 623,209 234,000 12,653 1,716,210 496,189 530,000 620,000 438,985 778,052 6 408,900 249,018 240,000 2,600,708 14,865,285 6,215,185 292,000 30,000 82,711 109,131 126,848 3,741,513 300,229 6,012,580 50,000 83,485 2,075,251 1,339,408 709,157 46,050 275,680 50,000 82,141 3,709,151 1,583,190 796,869 1,312,000 - 41 4 1 46 0 0 2,314,810 50,000 4,042,379 950,000 44,979 113,454 113,725 1,270,000 235,860 1,454,627 623,209 1,936,700 12,653 1,716,210 496,189 2,729,907 620,000 438,985 185,000 6 408,900 249,018 412,410 2,600,708 14,865,285 6,215,185 240,000 30,000 7,231 109,131 3,023,470 13,996,659 6,391,457 15,056,184 41 4 1 46 0 0 2,314,810 4,937,405 4,042,379 950,000 66,049 1,215,288 474,422 1,270,000 219,849 675,298 387,747 615,122 779,325 246,225 710,010 11,511,052 7,257,969 1,064,412 2,600,708 14,865,285 6,215,185 15,056,184 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 422,716 868,628 176,272 Total Fund Balance Res. 422,716 (868,626) 176,272 0 TOTAL 3,023,470 13,996,659 6,391,457 15,056,184 212 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $15,056,184 Approp Fund Balance Amount Budgeted: 130,000 Developer Fees - Collected in PY 130,000 (Traffic Management/Sfty Projects) Intergovt Revenue - Other Cities (31900) 300,000 Sale of Prop A Funds 300,000 SR2S - Safe Routes to Schis Revenue 234,000 Street Impr 234,000 Prop 12 Revenue Amount Budgeted: 530,000 Buildings - Community/Senior Ctr 530,000 Park Grants (31815) Amount Budgeted: Prop A - Safe Parks - Bldgs-Com/Sr Ctr Roberti Zberg - Bldgs-Com/Sr Ctr 605,974 172,078 778,052 Federal Grants (31835) Amount Budgeted: 240,000 HUD - Bldgs-Com/Sr Ctr 240,000 Prop 40 Revenue Amount Budgeted: 292,000 Buildings - Community/Senior Ctr 292,000 Transfers In - General Fund (39001) Amount Budgeted: 6,012,580 Street Improvements 718,950 Park & Rec Improvements 372,600 Buildings - Community/Senior Ctr 4,863,430 Landscape Improvements 57,600 Transfers In - Library FD (39010) Amount Budgeted: 83,485 Buildings - Community/Senior Ctr 83,485 Transfers In - Gas Tax (39111) Amount Budgeted: 46,050 Street Improvement Projects 46,050 Transfers In - Prop C (39113) Amount Budgeted: 796,869 Street Improvement Projects 796,869 Transfers In - Park Dev Fund (39124) Amount Budgeted: 1,936,700 Buildings - Community/Senior Ctr 1,936,700 Transfers In - CDBG (39125) Amount Budgeted: 2,729,907 Park & Rec Improvements 242,522 Buildings - Community/Senior Ctr 2,487,385 213 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY02-03 Page 2 Transfers In - AB 2928 (39128) Amount Budgeted: 185,000 Street Improvement Projects 185,000 Transfers In - LLAD 38 (39138) Amount Budgeted: 412,410 Miscellaneous Improvements 412,410 Transfers In - LLAD 41 (39141) Amount Budgeted: 240,000 Miscellaneous Improvements 240,000 Transfers In - Grand Ave (39225) Amount Budgeted: 109,131 Traffic Management/Sfty Projects 109,131 TOTAL EXPENDITURE BUDGET $15,056,184 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 950,000 Prospectors Rd - Sunset Xng to Gldn Spgs 400,000 Grand Ave - W CLmt to E CLmt 100,000 Slurry Seal - Area 5 450,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 1,270,000 Diamond Bar Bld @ NB 57 130,000 Brea Cyn Cutoff @ SB 57 On/Off Ramp 130,000 DB Blvd @ Silver Hawk Dr 120,000 DB Blvd @ Clear Creek Cyn Dr 120,000 Gldn Spgs Dr @ Sylvan Glen Rd 120,000 Grand Av - TS @ Com/Sr Ctr - Design 130,000 LT - Pathfinder/BCR 130,000 LT - Pathfinder/Evergreen Springs 130,000 LT - BCR/Lycoming 130,000 LT - Gldn Spgs/Ballena 130,000 Park & Rec Improvements (5310-46415) Amount Budgeted: 615,122 Sycamore Canyon Pk - ADA Retrofit 497,522 Pantera Pk - Picnic Shelter 72,600 Starshine ADA Retrofit - Design 20,000 Sycamore Canyon - Trail Head Improvement 25,000 Landscape & Irrigation Imp (5510-46416) Amount Budgeted: 710,010 Prkwy/Median Imprvmts-Grand Ave 96,000 Slope Impr - Brea Cyn Cutoff-Fallowfld/WCL 240,000 City Entry - SE Cnr DBB @ Temple Ave 128,000 Landscape Impr - DBB btwn Mplhill & Mt Laurel 128,140 Landscape Impr - Pathfinder @ Evergreen Spgs 55,120 214 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY02-03 Page 3 Landscape Impr - BCR @ Gemdal Landscape Impr - Gldn Spgs @ Adel 34,460 28,290 Municipal Buildings (5215-46420) Amount Budgeted: 17 *11,052 Community/Senior Center 11,511,052 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 INTERNAL SERVICE FUNDS 217 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2000-2001 SELF INSURANCE FUND FUND DESCRIPTION: ...................... .................. ....... .. . Swd:<:::: < Ft]NTLQN::: ilraiic ns This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Bud el Actual Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,214,932 1,313,569 1,313,569 1,359,768 36100 Interest Revenue 59,567 70,000 34,263 50,000 39001 Transfer in - General Fund 165,805 165,000 154,409 165,000 TOTAL 1,440,304 1,548,569 1,502,241 1,574,768 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 191,513 165,000 277,359 165,000 4081-47210 Insurance Deposits 64,778 10,000 (69,037) 10,000_ Total Other Exp. 126,735 175,000 208,322 175,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,313,569 1,373,569 1,293,919 1,399,768 Total Fund Balance Res. 1,313,569 1,373,569 1,293,919 1,399,768 _-- TOTAL 1,440,304 1,548,569 1,502,241 1,574,768 218 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $1,574,768 Approp Fund Balance Amount Budgeted: 1,359,768 Estimated Based on Budget 1,359,768 Interest Revenue (36100) Amount Budgeted: 50000 , 50,000 Transfer In - General Fund (39001) Amount Budgeted: 165000 , 165,000 TOTAL EXPENDITURE BUDGET $1,574,768 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 165,000 165,000 Insurance Deposits (47210) Amount Budgeted: 10,000 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,399,768 1,399,768 219 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 VEHICLE EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: 'y E. ........ 3r{t rria Svc ONGTJO :::..:.:;:::,:: qusp F3 ply ?t: FUND:# :;:::_:.. .?`::5 :::::::::::::.:::52p::5:::::-:::: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 25500 Fund Balance Reserve 36100 Investment Revenue 39001 Transfer in - General Fund 39111 Transfer in - Gas Tax TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 __. Actuals Proposed Actuals juste BudgetActua ._ 78,000 152,424 152,424 247,420 1,605 2,000 3,080 8,000 83,682 80,000 80,000 25,000 163,287 234,424 235,504 280,420 10,863 11,029 15,000 10,863 0 11,029 15,000 20,000 0 25,000 0 20,000 0 25,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 152,424 214,424 224,475 240,420 Total Fund Balance Res. 152,424 214,424 224,475 240,420 TOTAL 163,287 234,424 235,504 280,420- 220 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $280,420 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget Amount Budgeted: 247,420 247,420 Interest Revenue (36100) Amount Budgeted: 8,000 Based on History 8,000 Transfer In -Gas Tax (39111) Amount Budgeted: 25,000 Road Maintenance 25,000 TOTAL EXPENDITURE BUDGET $280,420 OPERATING EXPENDITURES Depreciation Expense (4090-42215) CAPITAL OUTLAY Auto Equipment (46100) Road Maintenance Truck Amount Budgeted: 15,000 15,000 Amount Budgeted: 25,000 25,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 240,420 240,420 221 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2002-2003 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: 4JND TIr E .:.:.<:.:.>; rtr mai:: �t ::..... . FUNC110N ::::::.%: ";:::Eq p::Replacerri :;:;: : This fund was established this fiscal year to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES 4090-42215 Depreciation Expense 2,405 4090-42205 Computer Equip-Maint 7,000 5,965 7,000 0 7,000 8,370 7,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 35,200 693 0 46235 Computer Equip -Software 59,000 3,372 0 Total Fund Balance Res. 0 94,200 4,065 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 11,101 1,000 Total Fund Balance Res. 0 0 11,101 1,000 TOTAL 0 101,200 23,536 8,000 222 FY 2000-01 FY 2001-02 FY 2001-02 FY 2002-03 Actuals Adjusted Budget Actuals Proposed ESTIMATED RESOURCES 36100 Investment Revenue 000 1,000 39001 Transfer in - General Fund 101,200 23,536 7, 25500 Fund Balance Reserve TOTAL - 101,200 23,536 8,000 OPERATING EXPENDITURES 4090-42215 Depreciation Expense 2,405 4090-42205 Computer Equip-Maint 7,000 5,965 7,000 0 7,000 8,370 7,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 35,200 693 0 46235 Computer Equip -Software 59,000 3,372 0 Total Fund Balance Res. 0 94,200 4,065 0 FUND BALANCE RESERVE 25500 Fund Balance Reserve 11,101 1,000 Total Fund Balance Res. 0 0 11,101 1,000 TOTAL 0 101,200 23,536 8,000 222 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY02-03 TOTAL RESOURCE BUDGET $8,000 ESTIMATED RESOURCES Interest Revenue (36100) Based on History Amount Budgeted: 1,000 1,000 Transfer In - General Fund Amount Budgeted: 7,000 7,000 TOTAL EXPENDITURE BUDGET OPERATING EXPENDITURES $8,000 Computer Equipment Maint (42205) Amount Budgeted: 7,000 Printer Maintenance Contract 7,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 0 Computer Equip -Software (46235) Amount Budgeted: 0 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 11000 1,000 223 lww LIMIT 225 Agenda # Meeting Date: June 4, 2002 CITY COUNCIL AGENDA REPORT X959 TO: Honorable Mayor and Members of the City Council VIA. Linda C. Lowry, City Manager TITLE: Appropriations Limit- Fiscal Year 2002-2003 RECOMMENDATION: Approve the use of the percentage change in total assessed valuation for the city, due to nonresidential new construction for use in calculating the Fiscal Year 2002-2003 Appropriations Limit. Approve Resolution 2002-xxxx, which establishes the Fiscal Year 2002-2003 Appropriations Limit at $22,364,058. FINANCIAL IMPACT: BACKGROUND: Per City Policy, the Finance Department presents the Appropriations Limit for the City Council's review and approval. Pursuant to Article XillB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit, which places a ceiling on the total amount of tax revenues, the City can actually appropriate annually. The limit is adjusted each year using the following factors: (1) the percentage change in California Per Capita Income, or the change in the City's Assessed Valuation due to new non-residential construction, whichever is greater and (2) the percentage change in the Citywide, or Countywide population, whichever is greater. DISCUSSION: As required by Government Code Section 7910, the City Council is being asked to formally adopt by resolution the Appropriations Limit for Fiscal Year 2002-2003. In addition, Proposition 111 requires a recorded vote of the City Council regarding the annual adjustment factors which are being applied for Fiscal Year 2002-2003. 227 Page 2 -Appropriations Limit FY 2002-2003 Report The factor recommended is the percentage change in total assessed valuation for the city, due to nonresidential new construction. The net change in non-residential new construction valuation was 8.69%. Los Angeles County provides the information regarding percentage change in non-residential new construction. This fiscal year the California per capita personal income showed a negative change of --1.27%. The price factor, which may be used by the City, could either be the percentage change in the California per Capita personal income, or the percentage change in the local assessment roll due to the addition of local non- residential new construction. It is being recommended that Council adopt the percentage change in total assessed valuation for the city, due to nonresidential new construction for use in the Adjustment of the Gann (Appropriations) Limit for Fiscal Year 2002-2003. PREPARED BY: Gina M. Tharani, Sr. Accountant REVIEWED BY: r 1 Departmierii Head Attachments: Appropriations Limit 228 oon Deputy City Manager RESOLUTION NO. 2002 - 42 A RESOLUTION OF THE CTTT COUNCIL OF THE CI'Ty OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2002.2003 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article >M B at a regularly scheduled meeting or a noticed special meeting Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit. It also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2002-2003 for the City of Diamond Bar. 229 2002-42 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2002-2003 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the appropriations limit for the newly incorporated City. Section 3. That the factor selected is the percentage change in total assessed valuation for the city, due to non-residential construction. Section 4. That the Appropriations Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $22,364.058. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2002-42 PASSED, APPROVED AND ADOPTED this 4+-h day of .T„ nw+ :, 2002. Wen Chang, May 230 2002-42 !, LYNDA BURGESS, City Clerk of the City of Diamond Bar da hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the _ 4th day of -auxw--, 2002, by the following vote: AYES: COUNCIL MEMBERS: Herrera, Huff, Zirbes, MPT/O'Connor, M/Chang NOES: COUNCIL MEMBERS: None A SENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None ATTEST: S�!.1 • . %�� [ _ Vii. , r Lynda Burgess, City Clerk City of Diamond Bar CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT 2002-2003 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2002-2003 % Change Non Residential new construction Nonresidential converted to a Ratio 2001-2002 Appropriations Limit 2002-2003 Appropriations Limit 232 8.69% 1.0869 $20,576,003 $22,364,058 Percentage Change Base Yr. 9.14% 7.41% 1.53% 4.36% 7.29% 6.34% 5.17% 5.97% 5.60% 6.55% 6.89% 9.61% 8.69% Fiscal Year Appropriations Limit 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2002-2003 % Change Non Residential new construction Nonresidential converted to a Ratio 2001-2002 Appropriations Limit 2002-2003 Appropriations Limit 232 8.69% 1.0869 $20,576,003 $22,364,058 Percentage Change Base Yr. 9.14% 7.41% 1.53% 4.36% 7.29% 6.34% 5.17% 5.97% 5.60% 6.55% 6.89% 9.61% 8.69% CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2002-2003 California Per Capita Income -1.27% % Change over Prior Year Population Change 1.90% % Change over Prior Year (City) Per Capita converted to a Ratio 0.9873 Population converted to a Ratio 1.019 Calculation of Growth Factor 1.0061 2001-2002 Appropriations Limit $20,576,003 2002-2003 Appropriations Limit $20,700,667 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2002-2003 California Per Capita Income % Change over Prior Year Population Change % Change over Prior Year (County) Per Capita converted to a Ratio Population converted to a Ratio Calculation of Growth Factor 2001-2002 Appropriations Limit 2002-2003 Appropriations Limit -1.27% $20,576,003 $20,674,258 GENERAL INFORMATION "t" STATISTICAL n Table 1 City of Diamond Bar General Government Expenditures by Function (1) Since Incorporations in April, 1989 (unaudited) Fiscal Year General Government* Public Safety Public Works Culture & Recreation Capital Outlay` Debt Service Total 1990-91 3,322,753 3,600,879 1,397,501 603,997 949,540 0 9,874,670 1991-92 2,923,206 3,794,887 1,673,144 740,687 359,931 0 9,491,855 1992-93 2,963,968 3,478,006 2,094,910 822,559 1,876,098 100,000 11,335,541 1993-94 2,456,056 3,819,724 2,310,313 976,957 1,638,409 564,790 11,766,249 1994-95 2,270,162 4,099,515 2,678,261 1,072,288 1,726,067 108,780 11,955,073 1995-96 2,319,801 4,110,104 2,372,404 1,127,136 1,579,421 104,930 11,613,796 1996-97 2,615,272 4,095,518 2,279,731 1,270,617 1,541,307 10,320 11,812,765 1997-98 3,145,257 4,094,401 2,402,426 1,666,198 5,189,027 28,064 16,525,373 1998-99 2,895,986 4,738,375 2,839,789 1,489,708 10,666,740 106,440 22,737,038 1999-00 4,071,192 4,654,187 2,679,598 1,805,489 6,397,292 305,090 19,912,848 2000-01 4,159,392 4,960,517 2,679,692 1,898,087 3,131,469 3,526,460 20,355,617 2001-02 3,231,328 4,933,713 2,987,084 1,737,357 6,375,957 0 19,265,439 (1) Includes General, Special Revenue and Capital Project Funds. *(Vote: General Government includes Community Development Expenditures Capital Outlay includes Cost of Property sold. Source: City Finance Department 236 (1) Includes General, Special Revenue and Capital Project Funds. Note: 1991-1992 "Other Revenue includes &179,679 developer fees coilected in the Special Revenue Fund. *Note: Taxes category includes Charges for Services. "Note: Other Revenue includes proceeds from sale of property. Source: City Finance Department 237 Table 2 City of Diamond Bar General Government Revenues by Source (1) Since Incorporations in April, 1989 (unaudited) Fiscal Special Licenses Inter- Fines & Use of Money Other Year Taxes' Assessments & Permits Governmental Forfeitures & Property_Revenue Total 1990-91 4,409,302 422,038 597,771 5,993,281 281,891 506,081 55,307 12,265,671 1991-92 4,593,790 466,369 864,260 5,067,309 97,730 578,340 27,078 11,694,876 1992-93 4,494,173 469,671 724,694 5,910,715 123,242 451,077 101,305 12,274,877 1993-94 5,060,850 499,030 965,835 5,539,046 187,430 466,209 38,372 12,756,772 1994-95 5,174,343 476,148 881,588 5,640,400 253,824 732,693 56,399 13,215,395 1995-96 5,538,406 538,896 1,066,475 5,735,096 261,138 863,855 50,787 14,054,653 1996-97 5,708,029 530,375 1,417,073 6,354,150 176,267 1,005,683 42,856 15,234,433 1997-98 5,943,775 561,772 1,247,155 9,178,049 219,075 1,166,554 1,329,957 19,646,337 1998-99 6,359,624 553,443 2,147,195 6,535,812 573,449 1,191,305 6,159,240 23,520,068 1999-00 8,006,841 547,041 1,666,726 7,713,344 556,527 1,395,785 59,443 19,945,707 2000-01 7,229,142 547,407 2,012,263 7,131,505 509,676 1,672,384 92,227 19,194,604 2001-02 7,665,970 546,662 1,786,971 6,534,225 529,921 964,038 92,094 18,119,881 (1) Includes General, Special Revenue and Capital Project Funds. Note: 1991-1992 "Other Revenue includes &179,679 developer fees coilected in the Special Revenue Fund. *Note: Taxes category includes Charges for Services. "Note: Other Revenue includes proceeds from sale of property. Source: City Finance Department 237 Table 3 City of Diamond Bar Secured Property Tax Levies and Collections Since Incorporations in April, 1989 (unaudited) Fiscal Year Total Current Levy Total Current Collections Percentage of Levy Collected Deliquent Tax Receivables 1990-91 1,089,679 1,013,572 93.02% - 76,107 1991-92 1,232,346 1,144,019 92.83% 88,327 1992-93 1,117,482 1,025,382 91.76% 92,100 1993-94 1,180,435 818,467 69.34% 361,968 1994-95 1,804,068 1,625,911 90.12% 178,157 1995-96 1,796,593 1,711,983 95.29% 84,610 1996-97 1,809,197 1,625,252 89.83% 183,945 1997-98 1,781,264 1,680,816 94.36% 100,448 1998-99 1,810,266 1,758,764 97.16% 51,502 1999-00 1,904,915 1,813,904 95.22% 91,011 2000-01 1,954,530 1,847,817 94.54% 106,713 2001-02 2,129,310 1,505,636 70-71% 623,674 *Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in additional property tax payments totalling $1,882,789. The funds were received in three (3) payments dated February 1994, August 1994 and August 1995. These amounts are not included in the above figures as they were associated with the initial property tax transfer at the date of incorporation. Source: Los Angeles County Auditor/Controller. 238 111 Ili :11 III rrr Irl :11 111 ,i�- .� .11 111 '�•�F-ttS x-5 �-� ...-lam <-� ^.-F ��. EM �r 111 11 rl 1 1 *Note: The City of Diamond Bar settled a property tax lawsuit with Los Angeles County that resulted in additional property tax payments totalling $1,882,789. The funds were received in three (3) payments dated February 1994, August 1994 and August 1995. These amounts are not included in the above figures as they were associated with the initial property tax transfer at the date of incorporation. Source: Los Angeles County Auditor/Controller. 238 Table 4 Net Assessed Value City of Diamond Bar Assessed and Estimated Actual Values of Taxable Property Since Incorporations in April, 1989 (unaudited) Fiscal Secures! Unsecured Public Percentage Year Gross Value Grass Value Uti) i Exemptions Total Increase 1990-91 2,926,368,105 0 827,618 5,409,199 2,921,786,524 9.69% 1991-92 3,285,467,698 40,698,263 692,390 10,921,667 3,315,936,684 13,49/, 1992-93 3,493,803,851 45,032,160 0 27,932,643 3,510,903,368 5,88% 1993-94 3,536,453,242 49,709,273 844,313 25,119,688 3,561,887,140 1.45% 1994-95 3,619,436,021 57,158,841 820,862 33,523,553 3,643,892,171 2.30% 1995-96 3,659,337,876 60,689,091 825,138 35,979,540 3,684,872,565 1.12% 1996-97 3,660,223,979 64,187,086 828,963 27,479,616 3,697,760,412 0.35% 1997-98 3,645,994,575 67,863,390 884,347 37,731,129 3,677,011,183 -0.56% 1998-99 3,730,370,102 74,441,058 876,688 38,373,706 3,767,314,142 2.46% 1999-00 3,873,275,798 63,844,054 125,921 36,494,583 3,900,751,190 3,54% 2000-01 4,098,200,125 67,438,047 116,405 40,088,648 4,125,665,929 5.77/, 2001-02 4,327,911,837 71,622,089 127,441 41,869,703 4,357,791,664 11.72% Net Assessed Value Table 5 City of Diamond Bar Property Tax Rates -All Direct and Overlapping Governments (Per$100 of Assessed Valuation) Since Incorporation in April, 1989 (unaudited) Fiscal Year General Levy Los Angeles County Walnut Valley School District Walnut Valley Water District L.A County Flood Control L.A County Sanitation Metropolitan Water District Total 1990-91 1.0000000 0.0021040 0.1597230 0.0578770 0.0057860 0.0007470 0.0097000 1.2359370 1991-92 1,0000000 0.0018880 0.0404290 0.0516750 0.0053760 0.0002090 0.0089000 1.1084770 1992-93 1.0000000 0.0014090 0.0974170 0.0481650 0.0033970 0.0002060 0.0089000 1.1594940 1993-94 1.0000000 0.0017130 0.0863570 0.0448070 0.0042120 0.0000000 0.0089000 1.1459890 1994-95 1.0000000 0.0019930 0.0649030 0.0000000 0.0060410 0.0000000 0.0089000 1.0818370 1995-96 1.0000000 0.0018140 0.0089866 0.0000000 0.0009630 0.0000000 0.0089000 1.0206636 1996-97 1.0000000 0.0016040 0.0850380 0.0000000 0.0019910 0.0000000 0.0089000 1.0975330 1997-98 1.0000000 0.0015840 0.1025300 0.0000000 0.0021970 0.0000000 0.0089000 1.1152110 1998-99 1.0000000 0.0014510 0.0694610 0.0000000 0.0019530 0.0000000 0.0089000 1.0817650 1999-00 1.0000000 0.0014220 0.0784890 0.0000000 0.0017650 0.0000000 0.0089000 1.0905760 2000-01 1.0000000 0.0013140 0.0884030 0.0000000 0.0015520 0.0000000 0.0088000 1.1000690 2001-02 1.0000000 0.0011280 0.0916300 0.0000000 0.0004730 0.0000000 0.0077000 1.1009310 "Note: Property tax rates based on a typical tax rate area. Source: Los Angeles County Auditor/Controller, Hdl Coren & Cone 240 City of Diamond Bar Principal Taxpayers June 30, 2001 (unaudited) Taxpayer _Primary Use Opus Real Estate California Commercial IRPM Muller Associates LLC Commercial Hidden Manna Corporation Commercial M & H Realty Partners II Commercial Martin Brattrud Properties Commercial HR Barras Family Limited Partnership Commercial Lakeview Village Corporation Commercial Shea Homes Limited Partnership Commercial Arden Realty Finance Ill L.L.0 Commercial 1022 South Grand Avenue Residential 241 2001-02 Assessed Valuation $25,729,717 22,056,480 20,944,741 19,673,993 14,681,041 13,941,356 12,750,172 12,064,282 10,861,701 10,845,782 Table 6 Percentage of Total Net Assessed Valuation 0.583% 0.500% 0.474% 0.446% 0.333% 0.316% 0.289% 0.273% 0.246% 0.246% 163,549,265 3.705% City of Diamond Bar Computation of Legal Debt Margin June 30, 2001 (unaudited) Assessed Valuations: Assessed Value Add Back: Exempt Property Total Assessed Value Legal Debt Margin: Debt limitations -15% of Total Assessed Value* Debt Applicable to Limit Total Bonded Debt 0 Less: Special Assessment Bonds 0 Revenue Bonds 0 Available for Repayment of General Obligation Bonds 0 Total Debt Applicable to Limitation Legal Debt Margin The City of Diamond Bar has no bonded indebtness. *Section 43605 of the California Government Code Source: City Finance Department, Hdl Coren & Cone 242 Table 7 $ 4,125,665,929 40,088,648 $ 4,165,754,577 $ 624,863,187 0 $ 624,863,187 City of Diamond Bar Table 8 Computation of Direct and Overlapping Debt June 30, 2001 (unaudited) Government Los Angeles County Detention Facilities 1997 Debt Svc LA Co Flood Control (Storm Drain Bond No 4) DS Flood Control Ref. Bonds 1993 Debt Service *Metropolitan Water District Three Valley Area 1112 Pomona Unified School District Ref Ser 1998 D DS Pomona Unified SD 2001 Refund Series A Debt Servic Pomona Unified SD 1997 Series A Debt Service Pomona Unified SD Refunding 2000 Ser A Debt Servio Walnut Valley Unified SD 2000 Series B DS Walnut Valley Unified SD Refund Series 1997 A DS Walnut Valley Unified SD 2000 Series A DS Total Gross Direct and Overlapping Bonded Debt 2001-2002 Assessed Valuation: $ 4,357,791,664 Debt to Assessed Valuation Ratios: Gross Bonded % Applicable Debt C9 Debt Balance To Ci 6/30/02 $36,505,000 0.788 $287,659 13,720,000 0.800 109,760 16,975,000 0.800 135,800 503,075,000 0.833 4,190,615 10,000,000 27.368 2,736,800 22,780,000 27.368 6,234,430 47,645,000 27.368 13,039,484 20,660,000 27.368 5,654,229 7,000,000 76.348 5,344,360 42,012,719 76.348 32,075,871 6,890,000 76.348___L,260,377 Direct Debt Overlapping Debt Total Debt 0.00% 1.72% 1.72% $75,069,385 Report reflects general obligation debt which is being repaid through voter -approved indebtness. It excludes, mortgage revenue, tax allocation bonds, interim financing obligations, non -bonded capital lease obligations and certificates of participation. This fund is a portion of a larger agency, and is responsible for debt in areas outside the city. Source: City Finance Department, Hdl Coren & Cone 243 Table 9 Source: City Finance Department 244 City of Diamond Bar Ratio -Unreserved General Fund Balance to Annual General Fund Expenditures Since Incorporation in April, 1989 (unaudited) Unreserved Annual Fiscal General Fund General Fund Year Balance Expenditures Ratio 1990-91 2,200,322 8,031,932 0.2739 1991-92 3,019,852 8,208,271 0.3679 1992-93 3,305,067 8,232,941 0.4014 1993-94 5,677,619 9,329,431 0.6086 1994-95 7,711,454 8,241,463 0.9357 1995-96 9,600,649 8,446,432 1.1367 1996-97 10,755,111 8,777,410 1.2253 1997-98 12,392,358 9,401,308 1.3182 1998-99 11,446,683 10,554,029 1.0846 1999-00 13,169,183 10,900,615 1.2081 2000-01 17,335,873 15,145,985 1.1446 2001-02 19,917,526 11,127,815 1.7899 Source: City Finance Department 244 CITY OF DIAMOND BAR Statistical Section GENERAL INFORMATION The City of Diamond Bar is a progressive upscale community conveniently located at the junction of the 57 and 60 freeways in eastern Los Angeles County. From its central location, residents can easily reach employment centers throughoutLos Angeles, Oran miles. ge, San Bernardino and Riverside counties. The City encompasses approximately 15 square The city is served by two excellent school districts representing seven elementary schools, three middle schools and three high schools. Life-long learning is available at one of several nearby colleges and universities. Mt. San Antonio College and California Polytechnic University are located on the north edge of town, while California State Fullerton is just ten minutes to the south. The Claremont Colleges, which consists of five individual colleges, are located northeast of Diamond Bar. Harvey Mudd College, one of the five, is recognized as one of the leading engineering schools in the nation. Diamond Bar is close to a variety of entertainment and professional sports venues as well. Diamond Bar's many pristine parks and recreational facilities provide the perfect venues for enjoying the outdoors. A beautiful 18 -hale golf course and a variety of public sports facilities offer residents a wide variety of locations throughout the city for recreation activities. Within a 25 mile radius are attractions such as Disneyland and Knott's Berry Farm, Edison International and Dodger Stadiums, the Los Angeles Civic Center, the Rose Bowl and the Coliseum, the Santa Anita and Los Alamitos race tracks, Iocal ski slopes, and beaches. The Ontario International Airport is only twenty minutes away, giving Diamond Bar residents and attractive alternative to LAX. Since its incorporation in 1989, the City of Diamond Bar has enjoyed steady, managed growth, that clearly distinguishes it as a special community -safe, clean and comfortable. The city continues to look toward a bright and prosperous future that includes new homes, new schools and new businesses, further complementing the community's high standards and exceptional duality of life. ENVIRONVENT 245 Ave. High Ave. Low Ave. Period Tema Temp Precipitation December 68 39 in March 69 42 .90 6.90 in June 83 53 2' an September 88 56 .4 .4 2 in 245 CITY OF DIAMOND BAR Statistical Section GENERAL STATISTICAL SUMMARY CITY OFFICES ADDRESS: CITY OFFICES PHONE: DATE INCORPORATED: 21825 E. Copley Drive Diamond Bar, CA 91765 (909)860-2489 April 18, 1989 FORM OF GOVERNMENT: Classification: General Law City of Diamond Bar Type: Council/Manager CITY COUNCEL: Tem of Office: Mayor: One year term — elected by Council Council Members: Four year terms Council Members: Term Expire Carol A. Herrera — Mayor November 2003 Robert S. Huff — Mayor Pro Tem November 2003 Wen P. Chang November 2006 Deborah H. O'Connor November 2006 Robert P. Zirbes November 2006 246 CITY OF DIAMOND BAR LAND USE — Total Land Area: Use Residential Retail/Office/Commercial Industrial Parks/Public Facilities Vacant Land Total EDUCATIONAL FACILITIES: Statistical Section 149 square miles (9.583 acre) Acres 5,165 316 87 1,466 2,549 9,583 TvDe Number Elementary Schools (K-6) 7 Middle Schools (6-8) 3 High Schools (9-12) 3 Public Library I * Diamond Bar is served by 2 school districts — Pomona and Walnut Valley Unified POPULATION: Date Po elation 1 %o Increase 1985 43,646 3.81 1986 46,247 5.96 1987 48,847 5.62 1988 Not Available 1989 60,000 - 1990 53,672 -10.55 1991 53,600 -0.13 1992 53,900 0.56 1993 54,600 1.30 1994 54,800 0.37 1995 55,800 1.82 1996 56,000 0.36 1997 56,500 0.89 1998 57,300 1.42 1999 58,300 1.75 2000 59,100 1.37 2001 56,287 -4.76 2002 58,140 3.22 (1) Population figures from 1987-89 and 2002 are estimates only. Source: California Department of Finance 247 CITY OF DIAMOND BAR Statistical Section NET TAXABLE ASSESSED VALUES OF PROPERTY: Fiscal Diamond Sar Year Assessed Valuation (1) 1986-87 $ 1,829,735,362 1987-88 2,129,679,289 1988-89 2,345,946,185 1989-90 2,663,648,618 1990-91 2,921,786,524 (2) 1991-92 3,315,936,684 1992-93 3,510,903,368 1993-94 3,561,887,140 1994-95 3,643,892,171 1995-96 3,668,742,472 1996-97 3,678,278,206 1997-98 3,677,011,183 1998-99 3,767,314,142 1999-00 3,900,751,190 2000-01 4,125,665,929 2001-02 4,357,791,664 (1) 1984-85 through 1989-90 estimated by using the combined unincorporated areas of Pomona Unified School District and Walnut Valley Unified School District. (2) 1990-01 is the first fiscal year with fully assessed property on City of Diamond Bar rolls. Source: California Municipal Statistics Los Angeles County Auditor/Controller 248 CITY OF DIAMOND BAR Statistical Section BUILDING PERMIT VALUATIONS: Valuation in thousands Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 New Dwelling Units: Year Residential $ 26,712 16,184 10,321 11,151 20,470 12,385 27,291 36,303 37,493 26,963 68,722 29,587 Single FamLly Nonresidential $ 37,138 4,161 7,133 2,731 2,376 3,657 7,962 21,516 30,998 4,945 22,578 6,341 Multiple lx Total $ 63,850 20,345 17,454 13,882 22,846 16,042 35,253 57,519 68,491 3I,908 91,300 35,928 Total Information provided by contract building service providers CITY OF DIAMOND BAR PARKS AND RECREATION FACILITIES CARLTON J. PETERSON PARK - 24142 East Sylvan Glen Road This park occupies 9 acres on Sylvan Glen Road, just north of the 60 freeway, east of Golden Springs Drive. It has two lighted athletic fields and a perimeter walkway, which is ADA accessible, a tot lot, two picnic pavilions, two barbecue braziers, picnic tables, concession stand and restrooms. This park is also home to the city Skate Park, which covers about 11,000 sq. ft. There is a trail that leads to the top of the 7 acres of undeveloped hillsides, which offers spectacular views of the City. HERITAGE PARK — 2900 Brea Canyon Road Located adjacent to Castle Rock Elementary School, this 3.4 acre park is one of the oldest in the City. It also contains a 3,900 square foot Community Building, lighted youth sports field, a full-size basketball court, picnic facilities (three tables, three barbecue braziers), an ADA accessible tot lot, restrooms, and drinking fountains. LARKSTONE PARK — Larkstone Drive & Dab Court Located on Larkstone Drive near South Pointe Middle School, this 2.7 acre site is presently undeveloped. MAPLE HILL PARK - 1355 South Maple Hill Road This 4 -acre neighborhood park is located across the street from Maple Hill Elementary School. It has three -lighted tennis courts, one basketball court, an ADA accessible tot lot, picnic facilities (ten tables, three barbecue braziers), restrooms and drinking fountains. PANTERA PARK — 738 Pantera Drive This 16 acre developed site includes two lighted athletic fields, three lighted basketball courts, two lighted tennis courts, an overlay in-line roller hockey court, a concession stand, an activity room, picnic tables and barbecues, an ADA accessible tot lot and parking for 162 vehicles. There are also 7 acres of undeveloped hillside property that has a trail that leads to the top of the hill and offers spectacular views of the city. 250 PAUL C. GROW PARK - 23281 E. Forest Canyon Drive This neighborhood park occupies 5.0 acres and contains two ball fields, restrooms, a tot Iot, picnic tables, and barbecue braziers. This park is located adjacent to Quail Summit School and is operated through a joint powers agreement between the City and the Walnut Valley Unified School District. RONALD REAGAN PARK — 2001 S. Peaceful Hills Road Ronal Reagan Park, located at the west end of the City on Peaceful Hills Road, occupies 6.0 acres of land. It has three lighted tennis courts, one lighted basketball court, an ADA accessible tot Iot, picnic facilities (one sheltered picnic area, eleven tables, two cooking areas, and six barbecue braziers), and restrooms. STARSHINE PARK — 20839 Starshine Avenue This small neighborhood park is located at Peaceful Hills Road and Starshine Road, just northeast of Reagan Park. It occupies 2.0 acres, has a tot lot, picnic table and one barbecue brazier. SUMMIT RIDGE PARK — 1425 Sumrnitridge Drive This hilltop park commands panoramic views of northern Diamond Bar, including the undeveloped Tres Hermanos and Upper Sycamore Canyon areas. It is located on Summitridge Drive just north of Grand Avenue. It occupies 12 developed acres and has a ball field, playground, picnic facilities (two sheltered areas, ten tables, and five barbecue braziers), drinking fountains and restrooms. This park is the planned home for the future Community/Senior Center, which is now in the design phase. Trails to the north and west lead to adjacent city owned property. SYCAMORE CANYON PARK — 22930 Golden Springs Drive This is the largest and most natural park in the City, with 50 of its 54 acres undeveloped. It is located between the Diamond Bar Golf Course and Diamond Bar Boulevard. On its developed 4 acres, it contains one ball field, a playground, picnic facilities (nine tables and two barbecue braziers), portable activity rooms, drinking fountains and restrooms. There is no vehicular access or parking available at its upper end off of Diamond Bar Boulevard, however, there is a trail that leads from the lower parking lot to Diamond Bar Boulevard. 251 GLOSSARY 253 GLOSSARY Activit - The smallest unit of budgetary accountability and control which encompasses a specific unit of work or service responsibility. A sub -unit of a Function budget. Adoption - Formal action of the City Council, which sets the spending, limits for the fiscal year. Allocate - To divide a lump -sum appropriation, which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Annual Budget - A budget applicable to a single fiscal year. Appropriation - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. Appropriations Limit - Article XIIIB, of the California Constitution, was amended by Proposition 4, "The Gann Initiative" in 1979. This Article limits growth in government spending to changes in population and inflation. The limit for the prior year is multiplied by a ratio, which is created by multiplying the percentage change in the per capita income with the percentage change in population. Assessed Valuation - A dollar value placed upon real estate or other property, by Los Angeles County, as a basis for levying property taxes. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the City's Financial Statements present fairly the City's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with their performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the City's internal controls as well as recommending improvements to the City's financial management practices. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. Budget_ Calendar - A schedule of key dates which the City follows in the preparation, adoption, and administration of the budget. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal years, and the views and recommendations of the City Manager. CJPIA - California Joint Powers Insurance Authority Capital Imiarovement Pro am CIP - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Contingena - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities. 254 Contractual Services - Services rendered to City activities by private firms, individuals or other CIO vernmental agencies. Examples of these services include traffic engineering, law enforcement, and city attorney services. Dement - A major organizational unit of the City which has been assigned overall manaement responsibility for an operation or a group of related operations within a functional area. g Desiznated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Fees for Services - Charges paid to the City by users of a service to help that service. support the costs of providing Fiscal Year - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. Fund - A self -balancing accounting entity that records all financial transactions for specific activities or Project, and Insurance Funds. government functions. The generic fund types used by the City are: General, Special Revenue, Capital Fund Balance - The excess of current assets over current Iiabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Grant — Contributions of cash or other assets from another governmental entity to be used or expended for a specific purpose, activity or facility. An example is the Local Law Enforcement Block Grant given by the Federal Government. Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, and the support structures within a development. 255 Investment Revenue - Revenue received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather that line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective, which denotes a city or village as, opposed to other local government. Objects of Expenditure - The individual expenditure accounts used to record each type of expenditure City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major objects of expenditure. The principle objects of expenditure used in the budget are: Personal Services: Salaries and benefits paid to City employees. Includes items such as special duty salaries and retirement. Supplies: Amounts paid for items that are consumed or deteriorated through use or those that lose their identity through fabrication or - incorporation into different or more complex units or substances. Operating Expenditures: Office supplies, materials and other items used in the normal operations of the City departments. Includes items such as books, maintenance materials and contractual services. Professional Services: Services supporting the government. These professionals include physicians, lawyers, architects, auditors, therapists, systems analysts, planners, etc. Capital Outlay: Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment and other relatively minor fixed assets. Operating Budget - The portion of the budget that pertains to daily operations providing basic governmental services. The program budgets in the financial plan form the operating budget. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Po_ lice - A direction that must be followed to advance toward a goal. The direction can be a course of actin or a guiding principle. 256 Property Tax - A statutory limited tax levy, which may be imposed for any purpose Program - A grouping of activities organized to accomplish basic goals and objectives Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Reserye -An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Resolution - A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. Revenue -Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Risk_ Management - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Revenues collected by the State (or other level of government) which are allocated to the City on a formula basis. The major subventions received by the City from the State of California include motor vehicle in -lieu, cigarette taxes and gasoline taxes. Transfer - Moneys appropriated from one fund to another, in order to reimburse the fund for expenses, or to finance the operation of the other Fund. Trust and Agency Funds - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other governmental agencies. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. Working Capital - Difference between current assets and current liabilities. 257