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Home My WebLink About05/24/2018 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 24, 2018 CALL TO ORDER: Chair/Liang called the Parks and Recreation Commission meeting to order at 7:04 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Orona led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, and Chair Benny Liang Absent: Vice Chair Manisha Sulakhe was excused Staff Present: Ryan McLean, Assistant City Manager; Jason Williams, Facilities & Asset Maintenance Technician; Christy Murphey, Recreation Superintendent; Andee Williams, Recreation Superintendent; Jordi Ubaldo, Recreation Specialist; Ramiro Valderamma, Recreation Specialist and Debbie Gonzales, Administrative Coordinator. A. PRESENTATION OF LETTER OF RECOGNITION TO MR. MESSICK AND MS. MICHELLE MESSICK — Presentation by C/Chou B. D134YOUTH RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS — Presentations by RS/Ubaldo C. PRESENTATION OF 2018 YOUTH SOCCER SPORTSMANSHIP AWARDS — Presentations by RS/Valderamma RECESS: Chair/Liang recessed the Parks &'Recreation Commission meeting at 7:25 p.m. RECONVENE: Chair/Liang reconvened the meeting at 7:35 p.m. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the February 22, 2018 Regular Meeting — Continued to the June 28, 2018 meeting. 1.2 Approval of Minutes for April 26, 2018 Regular Meeting. MAY 24, 2018 PAGE2 P&R C/Hsieh moved, C/Orona seconded to approve the minutes of the April 26, 2018 Regular Meeting as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Hsieh, Orona, Chair/Liang NOES COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Sulakhe 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey Chair/Liang asked if staff could provide evaluations on contract classes within two months for the Commission's review and RS/Murphey responded affirmatively. Chair/Liang said it seemed to him that the participation rate for the senior seminars is low and asked why. RS/Murphey said that the number of participants is about what staff expects for those seminars. Staff strives to provide new topics that are popular. C/Hsieh asked how staff announces the senior seminars and RS/Murphey responded that all of the senior talks programs are listed in the recreation guide that is sent out quarterly. In addition, staff prepares flyers for the seniors and RS/Vargas makes announcements at the senior meetings to let them know about the seminars. Chair/Liang asked if staff expected the number of picnic reservations to increase during the summer months and RS/Murphey responded that as the weather improves the number of picnics increases. 2.2 MAINTENANCE REPORT — F&AMTNVilliams 2.3 CAPITAL IMPROVEMENT PROJECTS (CIP) Update —ACM/McLean This month's Capital Improvement Project update contains the various capital improvement projects that will be proposed as part of the City's Fiscal Year 2018-19 Municipal Budget which is scheduled to go before the City Council on June 5 for adoption. Projects include design of Heritage Park Improvements; design of the Canyon Loop Trail, design and construction of Sycamore Canyon Park slope erosion repair; Starshine Park playground resurfacing and ADA Improvements; construction of the Pantera Park walkway lighting; design of Sunset Crossing YMCA Park; and, repair of the Sycamore Canyon Creek storm damage. Chair/Liang asked for an update of the City's negotiations with FEMA on Sycamore Canyon Park. ACM/McLean responded to Chair/Liang that staff continues to attempt to MAY 24, 2018 PAGE 3 P&R COMMISSION work with the state OES Representatives and FEMA and there is no change in their position at this point. One of the staff members in the City Manager's office is in contact with the state rep today in an ongoing attempt to get them to change their perspective on the funding. The bids are moving forward which will provide an idea of the actual cost based on the bids solicited at which time the City will be prepared to move forward while continuing to work with FEMA and OES at the state level to get additional funds so that the City does not have to supplement the repair with General Fund monies. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for all they have done and are doing. She has seen many improvements come to pass since she came on board and she appreciates staff's hard work. C/Chou said he attended the Connect with Rec Expo which he felt was very well done and appreciated the excitement of the residents. He talked to a number of people about the many different programs from Tiny Tots to teenagers. C/Orona reported that he did a walkthrough with PMS/Jordan at Pantera Park a couple of weeks ago and found it to be very eye-opening with PMS/Jordan pointing out things C/Orona would likely walk past without seeing. He asked staff to thank PMS/Jordan for the experience and his time. He was unable to make the Connect with Rec Expo — it sounded like fun. He was contacted by a young mother, a resident of this City, who asked why there are no enclosed playgrounds at any of the parks. She has a two year old and a toddler and when she is holding her little one the other little guy likes to run off fast and she is concerned that she cannot keep up with him and is afraid he could run into the parking lot and get hurt. She found that LA and Orange County have some enclosed areas but they are a bit far for her to travel. C/Orona asked if it was possible to get something like that in Diamond Bar. ACM/McLean said that would be something staff could consider as new facilities are designed to see if it is a fit for the location. Chair/Liang asked if the park at the corner of Brea Canyon Road and Diamond Bar Boulevard considered an enclosed park and ACM/McLean responded that the park is enclosed with a fenced perimeter on Brea Canyon Road and Diamond Bar Boulevard and bounded on the southern side by the homes and fencing along the flood control channel. He believes the concern of the mother was to protect her child from the parking lot area. C/Orona said that ACM/McLean was correct that the request was for an enclosed playground area and not for enclosure of the entire park. MAY 24, 2018 PAGE4 P&R ACM/McLean said that at the park referenced by Chair/Liang, the playground equipment is not fenced off/enclosed within the external perimeter fenced area. C/Hsieh said at Pantera Park she noticed that the children's play area (boat/fish) the sand is extremely low in one area. It looked to her like someone had removed part of the sand. F&AMT/Williams said there are many things that happen in these areas. One of the major things is that children like to dig up the sand and move it side to side. It is on a regular schedule for the sand to be replenished as it was done yesterday when it was rototilled and raked. Chair/Liang thanked ACM/McLean for forwarding the Grand Avenue and Golden Springs Drive enhancement project information. He asked if the City was planning a Memorial Day event. ACM/McLean said the City does not have a Memorial Day event but it does have a Veteran's Day event that is held in November. ACM/McLean reminded everyone to check their email for an invitation to the June 2nd event dedicating Larkstone Park to the community. The ceremony begins at 9:00 a.m. and the program will include various activities throughout the park for kids and adults which will continue until about 11:00 a.m. Chair/Liang thanked staff for their dedication and great work. ADJOURNMENT: Upon motion by C/Orona, seconded by C/Hsieh, with no one objecting and no further business before the Parks and Recreation Commission, Chair/Liang adjourned the meeting at 7:53 p.m. The foregoing minutes are hereby approved this 24 day of May 2018. Respectfully RYAN'NMEAN;SECRETARY