HomeMy WebLinkAbout06/28/2018 PRC Agenda - Regular MeetingPARKS & RECREATION
COMMISSION
AGENDA
June 28, 2018
7:00 PM
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL —1st FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Benny Liang
Manisha Sulakhe
Andrew Chou
Kim Hsieh
Tommy Orona
Written materials distributed to the Parks and Recreation Commission within 72 hours of
the Parks and Recreation Commission meeting are available for public inspection
immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar,
California, during normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in
the Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060
during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act
of 1990, the City of Diamond Bar requires that any person in need of any type of special
equipment, assistance or accommodations) in order to communicate at a City public
meeting must inform the Community Services Department at 909.839.7060 a minimum of 72
hours prior to the scheduled meeting.
Please refrain from smoking, eating or The City of Diamond Bar uses recycled
drinking in the Windmill Community Room paper and encourages you to do the same
PARKS AND RECREATION COMMISSION MEETING RULES
Welcome to the meeting of the Diamond Bar Parks and Recreation Commission. Meetings are
open to the public.
PUBLIC INPUT
Members of the public may address the Commission on any item of business on the agenda
during the time the item is taken up by the Commission. In addition, members of the public
may, during the Public Comment period, address the Commission on any item or any matter not
on the agenda and within the Commission's subject matter jurisdiction. Persons wishing to
speak should submit a speaker slip to the meeting clerk. Any material to be submitted to the
Commission at the meeting should be submitted through the meeting clerk.
Speakers are limited to five minutes per agenda item, unless determined otherwise. The
Commissioners may adjust this time limit depending on the number of people wishing to speak,
the complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Commission only once on an agenda item, except
during public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the Commission. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Commission
chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for regular Commission meetings are available 72 hours prior to the meeting and are
posted in the City's regular posting locations, and on the City's website at
www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the
foyer. The Commission may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot
access the podium in order to make a public comment. Sign language interpretation is available
by providing the City Clerk three business days' notice in advance of a meeting. Please
telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30
a.m. to 4:30 p.m. on Fridays.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Commission, Cassette tapes of meetings: (909) 839-7060.
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7060.
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
Thursday, June 28, 2018
THE WINDMILL ROOM AT DIAMOND BAR CITY HALL
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Ll Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally
accessible to all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Parks and Recreation Commissioners Chou,
Hsieh, Orona, Vice -Chair Sulakhe, and Chairman
Liang
MATTERS FROM THE AUDIENCE:
This time is reserved on each agenda to provide an opportunity for members of the
public to directly address the Commission on items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Those who wish to
speak on Agenda Subjects or Matters from the Audience may complete voluntary
Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five
(5) minutes.
CALENDAR OF EVENTS:
JUNE 28, 2018 PAGE 2 PARKS AND RECREATION COMMISSION
Tuesday, July 3 - City Council Meeting - 6:30pm - AQMD Main Auditorium - 21865
Copley Drive, Diamond Bar
Wednesday, July 4 - CITY OFFICES CLOSED - In observance of 4th of July
Wednesday, July 4 - 4th of July Blast - 5:00 - 9:30pm - Diamond Bar High School -
21400 Pathfinder Road - Diamond Bar
Wednesday, July 11 - Concerts in the Park and Movies Under the Stars - 6:30 - 8:00pm
- The Darden Sisters (Americana) - Movies Under the Stars (Zootopia)
Thursday, July 12 - Senior Special Event - Luau Dance - 6:00 - 9:00pm - The Diamond
Bar Center - 1600 Grand Avenue - Diamond Bar
Tuesday, July 17 - City Council Meeting - 6:30pm - AQMD Main Auditorium - 21865
Copley Drive, Diamond Bar
Wednesday, July 18 - Concerts in the Park and Movies Under the Stars - 6:30 - 8:00pm
- Guardians of the 70's (70's music) Movies Under the Stars ((Enchanted)
Wednesday, July 25 - Concerts in the Park and Movies Under the Stars - 6:30 - 8:00pm
- House Party (Dance Music) Movies Under the Stars (Willy Wonka 1971)
Thursday, July 26 - Parks and Recreation Commission Meeting - 7:00pm - 21810
Copley Dr - The Windmill Room - Diamond Bar
Tuesday, July 31 - DB4Youth and DB4Youth "In Action" Meeting - 6:00pm The Diamond
Bar Center, 1600 Grand Avenue, Diamond Bar
1. CONSENT CALENDAR:
1. Approval of Minutes for February 22, 2018 Regular Meeting
2. Approval of Minutes for May 24, 2018 Regular Meeting
2. INFORMATION ITEMS:
1. June 2018 Recreation Program Update
Recommended Action: Receive and file.
2. June 2018 Maintenance Report
Recommended Action: Receive and file.
3. OLD BUSINESS: NONE
4. NEW BUSINESS:
1. Cancellation of July 26, 2018 Parks & Recreation Commission
Meeting
Recommended Action: Adjourn June 28, 2018 meeting to August 23,
2018.
JUNE 28, 2018 PAGE 3 PARKS AND RECREATION COMMISSION
5. ANNOUNCEMENTS:
Commissioners may briefly respond to public comments, make
announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request
that a matter of business be placed on a future agenda.
6. ADJOURNMENT:
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 22, 2018
CALL TO ORDER:
Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Lew Herndon, Kim
Hsieh, Vice -Chair Benny Liang and Chair Manisha
Sulakhe
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent, and Debbie
Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: Incoming Commissioner Andrew Chou introduced
himself and said he was present to observe tonight's meeting, and meet the
commissioners and staff.
CALENDAR OF EVENTS: As presented by ACM/McLean
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the January 25, 2018 Regular Meeting.
C/Grundy moved, C/Hsieh seconded to approve the January 25, 2018
Regular Meeting Minutes. Without objection, the motion was so ordered
with C/Herndon abstaining.
2. INFORMATIONAL ITEMS:
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.2 MAINTENANCE REPORT — PMS/Jordan
2.2.1 Power Point Presentation — Summitridge Park — PMS/Jordan
C/Hsieh asked if the tree roots were coming to the surface due to lack of
water. PMS/Jordan responded that trees and lawns have different
watering requirements and in order to keep the turf alive, it has to be
watered which creates water at the surface and causes the roots to
absorb surface water rather than searching downward for moisture. As
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FEBRUARY 22, 2018
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such, trees in lawns will have a higher occurrence of surface roots.
C/Grundy recalled that there was a problem in the past with people using
the lower parking lot for carpooling and wanted to know if that problem
had gone away. PMS/Jordan said that it has subsided because signs
were posted stating that parking in that area was for park patrons only as
well as, continued monitoring by the Sheriffs Department.
C/Herndon asked if staff was planning on planting some "nasty" plants to
mitigate people walking in the wrong area and PMS/Jordan responded
that in similar situations staff has had great success with the Pyracantha
which is a very attractive plant with nice green foliage and attractive small
orange berries. The plant has thorns and once those plants are
established it seems to cut down on people cutting through the area.
2.3 C.I.P Projects — ACM/McLean
a) FY 2018-19 CIP Budget Discussion
In preparation for the budget process, the City Council approved the mid-
year budget adjustments which allows staff to move forward with the FY
2018-19 budget, a several month process that considers every account
and line -item in the budget. The City Council's Strategic Plan is used as
the basis for setting policy and development of the Capital Improvement
Project budget which includes all of the items from parks facilities to
streets and any other infrastructure the City manages through the CIP
process. The goal tonight is that following staff's presentation, the matter
will be turned back to the Commission for thoughts, comments, and
advisement so that the projects prioritized by the Commission will be
considered by the City Manager as the budget is developed.
Projects that have been included in the current Fiscal Year 2017-18
include the DBC Roof Rehab Phase 2 - $100,000 project (expected
completion by June 30, 2018); Longview S. Park Improvement $276,792
project completed; Longview S. Park ADA $132,727 project completed;
Pantera Park Lighting -Design $30,000 project expected to be completed
by June 30, 2018; Starshine Park Playground Resurfacing/ADA
Improvement $82,564 project is in design and completion is expected by
June 30, 2018; and, Sycamore Canyon Park Trail Storm Damage —
Design and Construction project with an amount to be determined, is in
design and completion is expected by June 30, 2018 which is a project
staff is currently working on with FEMA to make sure the City can be
reimbursed to the maximum amount. The repair is anticipated to be
substantial and expensive and staff wants to make sure the City is eligible
for whatever reimbursement is attainable.
Carryover (to FY 2018-19) projects include the following:
Canyon Loop Trail — Design & Construction $535,000 (carryover); DBC
Roof Rehab Phase 3 — budget TBD (new); Heritage Park Improvements —
Design $105,676 (carryover); Pantera Park Lighting — Construction —
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budget TBD (new); Sunset Crossing Park — Design & Construction — up to
$5 million (new with design anticipated in FY 2018-19. Construction
schedule pending state grant application/award).
C/Herndon asked what the Washington Street Park project cost was and
ACM/McLean said he believed the property acquisition was approximately
$370,000 and construction of the park was in excess of $500,000. The
size of the Washington Street Park is much smaller than the Sunset a
Crossing Park location and will have different and greater amenities. z
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C/Grundy asked if the Heritage Park Improvements was for the design a
only to be paid next year and ACM/McLean responded "yes."
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C/Herndon hoped that a large play field would be included in the Sunset z
Crossing Park design. c0i
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Parks & Recreation Commissioner Requests:
Pantera Park Trail Gazebo (Hsieh) TBD; estimated up to $40,000 —
currently unfunded; Pantera Park Trail Bridge (Hsieh) TBD — currently
unfunded; and DBC Outdoor Lighting (Sulakhe) TBD — estimated up to
$10,000 — currently unfunded; Paul C. Grow Park access from the school
(school district property — not city owned) — minimum $25,000.
C/Grundy said he was glad to see the Heritage Park improvements are
being considered for budget for design in the next fiscal year. As part of
the design there was supposed to be thought given to ADA accessibility to
the playground and he would like to see that carried out in consideration
of the design and construction. ACM/McLean said that in the grant
application, staff put together a very high-level project summary of some
items the new park at Sunset Crossing could include which had inclusive
play equipment as a potential item for that park and that will be included in
the Heritage Park design as well.
C/Herndon asked ACM/McLean to elaborate on the Paul C. Grow park o
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access to the school. ACM/McLean said the City did not cut off any of the
access but the school district did. Essentially, the agreement with the c
school district is for the park side only. Over the last couple of decades R
those that live in the neighborhood have become accustomed to being
able to cut through the campus and use whatever amenities are on the
school campus which were never part of the park. Last year just prior to E
commencement of summer school, the school district put up fencing 0
around the campus and the fencing closes off all access through the
campus. So, those that live on the Quail Summit side would have to walk
around the block to the main entrance to the park for access. There have
been requests from two residents to provide access through that side. It
is school district property — it is not City property and it would likely be
fairly expensive to accomplish and there would need to be a full public
process to do so. There is an opportunity to create a walkway on the
eastern side of the campus where there is a walkway that passes adjacent
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to a trash enclosure that runs parallel to the property line where the
homes are located. It would require a good deal of fencing, installation of
gates and possibly concrete improvements to make sure the path of travel
is safe, etc. which is a pretty extensive solution to what is on school
district property. C/Herndon said that if only two families have spoken on
this matter the City should save the money and not proceed with the
process.
Chair/Sulakhe said she liked the Sunset Crossing Park project. The
number seems high and wondered if the project could be phased in.
ACM/McLean responded that because the City was applying for a grant
staff sought to maximize the amount of potential return. Obviously, when
this project is designed, it will be done in a cost-effective manner which
means there is a chance that it would come in lower than that number. As
the design is developed it will be brought forward to the Commission for
comment and input and it will go through a public process in which the
City will have meetings with the local community to gain feedback as to
what the residents would prefer to have at that facility. Chair/Sulakhe felt
that because the City owned the property it would offer an opportunity to
think outside the box and do something different. ACM/McLean said that
discussions have included the inclusive play equipment, providing a pickle
ball overlay on tennis courts to provide a Senior Pickle Ball program,
providing exercise equipment on a perimeter to promote a healthy and
active lifestyle, etc. and other new and different options for that park.
VC/Liang asked if Phase 3 DBC Roof Rehab would look like Phase 2 and
ACM/McLean responded that this is preventative maintenance work. The
maintenance department has tried to prevent replacement by providing
advanced maintenance. PMS/Jordan explained that a roofing consultant
gave the City recommendations for extending the life of the roof. There
are different types of roofing materials and staff has phased -out the
sections that have more immediate needs. The 10 -year roof was installed
when the building was built in 2004. The roof is holding up well and the
treatments that are being done will extend the life by 20 years and as
each subsequent year goes by sections of the roof will be phased off to
extend its life.
C/Herndon asked if there was a possibility of adding solar at the DBC.
PMS/Jordan said there is always a possibility, but given the actual layout
of the roof it would be quite complex and he is not sure the return would
be worth the expense.
C/Grundy asked if there was anything the City could determine regarding
Tres Hermanos that might determine any type of budget impact with
respect to the lawsuits and what will happen to see if the City has any kind
of influence over the area. Is there any budgetary consideration regarding
the lawsuits. ACM/McLean explained that there was an adjustment made
to the current budget to provide for special legal services associated with
that issue and it will be a part of any budgetary consideration going
forward. C/Grundy felt it was good to continue pushing back.
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3.
C/Sulakhe wondered if other improvements could be included in the DBC
Roof Rehabilitation project (a comprehensive phase 3) such as lighting,
carpeting and trash cans which are very small. ACM/McLean said that
because of the specialty of roof rehab it is not likely that the contractor that
would be bidding that job would be providing other such services and staff
would likely need to bid any electrical project separately. He does not see
how it would be done as a package. As far as buying equipment/capital
items such as trash cans, tables and chairs, is something that is budgeted
for on a regular basis as part of the annual budget.
C/Herndon suggested that while the roof rehab is underway staff might
consider running electrical lines off the side of the roof that would
accommodate the lights. He understands it would be two different
contractors, but he is sure there is electricity close to the roof.
ACM/McLean said it is a matter of making sure the City is compliant with
state public project law and when staff budgets it needs to make sure it is
producing bid documents that are compliant. If it is two separate projects
they would be budgeted accordingly.
OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
ACM/McLean thanked Commissioners Grundy and Herndon for their
longstanding service on the Parks and Recreation Commission, 14 years for Mr.
Grundy and 13 for Mr. Herndon, a lot of time spent trying to make Diamond Bar a
better place and staff appreciates their time and support. The City Council, at its
next meeting on March 6th would like to recognize both C/Grundy and
C/Herndon for their service.
C/Herndon thanked staff for the gracious exit. He has enjoyed his time on the
Commission and looks forward to turning it over to younger minds and those who
may have families who are actively involved in some of the programs offered by
the City. He thanked staff for doing such a great job. The programs the City
offers are well-received by the residents and he encouraged everyone to keep up
the good work. He feels like his job is done. When he came to the Commission
one of his goals was to have the softball teams and the soccer teams not have to
divide the fields and although it has happened in a way he did not anticipate, it
happened and he assumes credit for it happening.
C/Grundy thanked ACM/McLean and staff for the gracious words. He will miss
being part of the Commission. He has really enjoyed being a part of this
Commission and watching the City grow. He hopes to continue participating in
City activities and continued growth. To all staff who he has had the pleasure to
deal with over the years, thank -you for all of the support. Likewise with the
Commissioners. While it is bittersweet moving on, he, like C/Herndon, believes
there is an opportunity to bring in fresh perspectives and people who represent
the future of the community and recreation programs, particularly with the
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younger kids. His kids are grown and living out-of-state and he feels it is time to
have other people with kids who are in the City helping to direct the future of the
recreation programs and the parks. He moves on feeling like things are in good
hands and thank you for all of the support over the years.
C/Hsieh said it is a great loss for the Commission and for her personally to see
both C/Grundy and C/Herndon leave. This body has become like a family to her
and Commissioners Grundy and Herndon will be missed. She thanked them for
helping her get adjusted to being a new Commissioner when she felt stuck.
Thanks to staff who always do a great job.
C/Liang said he is somewhat speechless. When he found out that both of his
fellow Commissioners were leaving he remembered the first time he met
C/Grundy which seems like yesterday. Commissioners have been through a lot
and have seen the City change demographically, watched the Diamond Bar
Center being built and attended the Grand Opening Ceremony. Later it was
C/Herndon and their visit to the Brea Canyon Park. He respects both C/Grundy
and C/Herndon who have great integrity and always ask the right questions.
This is what he will miss the most. It is very, very hard for him to see both
C/Grundy and C/Herndon exit simultaneously. This is the first time he feels he
is really getting old. He wished both C/Grundy and C/Herndon well because
whatever they do and wherever they go they will do well and enjoy time with
loved ones and family. In all things, he thanks staff. Commissioners just look at
the results on paper of what staff is doing daily and staff are the true heroes of
the City. Kudos to all.
C/Sulakhe thanked PMS/Jordan for his keen eye in looking after the parks. He
sees things she would never see. Thanks to RS/Murphey for managing
everything at the Diamond Bar Center and ACM/McLean who is always working
hard to get everything right and keep everyone happy and AC/Gonzales for
making sure everyone is here. She asked that staff convey her thanks to all who
were not present this evening. For 27 combined years of service to the City with
no expectations on their part, she saluted Mr. Grundy and Mr. Herndon. This is
work they have assumed without asking anything in return and without any
expectations. They are very ethical and great people who she salutes. It is very
difficult to find people in the community who are so committed to be present and
attending City functions and making sure to keep everyone engaged and this is
something very important she has learned from both individuals. Thank you for
all of the support and wished them the best in their new ventures. Have fun and
remain involved with the City.
ADJOURNMENT: With no one objecting and no further business before the
Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:57 p.m.
The foregoing minutes are hereby approved this day of 2018.
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Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
MANISHA SULAKHE, CHAIR
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CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 24, 2018
CALL TO ORDER:
Chair/Liang called the Parks and Recreation Commission meeting to order at 7:04 p.m.
in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. c
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PLEDGE OF ALLEGIANCE: Commissioner Orona led the Pledge of Allegiance. a
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ROLL CALL: z
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Present: Commissioners Andrew Chou, Kim Hsieh, Tommy Orona, and Chair Benny o
Liang 0
Absent: Vice Chair Manisha Sulakhe was excused
Staff Present: Ryan McLean, Assistant City Manager; Jason Williams, Facilities &
Asset Maintenance Technician; Christy Murphey, Recreation Superintendent; Andee
Williams, Recreation Superintendent; Jordi Ubaldo, Recreation Specialist; Ramiro
Valderamma, Recreation Specialist and Debbie Gonzales, Administrative Coordinator.
A. PRESENTATION OF LETTER OF RECOGNITION TO MR. MESSICK AND MS.
MICHELLE MESSICK — Presentation by C/Chou
B. D134YOUTH RECOGNITION OF OUTGOING/INCOMING BOARD MEMBERS —
Presentations by RS/Ubaldo
C. PRESENTATION OF 2018 YOUTH SOCCER SPORTSMANSHIP AWARDS —
Presentations by RS/Valderamma
RECESS: Chair/Liang recessed the Parks & Recreation Commission meeting at
7:25p.m.
RECONVENE: Chair/Liang reconvened the meeting at 7:35 p.m.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by ACM/McLean
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the February 22, 2018 Regular Meeting —
Continued to the June 28, 2018 meeting.
1.2 Approval of Minutes for April 26, 2018 Regular Meeting.
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MAY 24, 2018 PAGE 2 P&R COMMISSION
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C/Hsieh moved, C/Orona seconded to approve the minutes of the April
26, 2018 Regular Meeting as corrected. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Chou, Hsieh, Orona, Chair/Liang
NOES COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Sulakhe
INFORMATIONAL ITEMS:
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
Chair/Liang asked if staff could provide evaluations on contract classes
within two months for the Commission's review and RS/Murphey
responded affirmatively.
Chair/Liang said it seemed to him that the participation rate for the senior
seminars is low and asked why. RS/Murphey said that the number of
participants is about what staff expects for those seminars. Staff strives to
provide new topics that are popular.
C/Hsieh asked how staff announces the senior seminars and RS/Murphey
responded that all of the senior talks programs are listed in the recreation
guide that is sent out quarterly. In addition, staff prepares flyers for the
seniors and RS/Vargas makes announcements at the senior meetings to
let them know about the seminars.
Chair/Liang asked if staff expected the number of picnic reservations to
increase during the summer months and RS/Murphey responded that as
the weather improves the number of picnics increases.
2.2 MAINTENANCE REPORT — F&AMTANilliams
2.3 CAPITAL IMPROVEMENT PROJECTS (CIP) Update —ACM/McLean
This month's Capital Improvement Project update contains the various
capital improvement projects that will be proposed as part of the City's
Fiscal Year 2018-19 Municipal Budget which is scheduled to go before the
City Council on June 5 for adoption. Projects include design of Heritage
Park Improvements; design of the Canyon Loop Trail, design and
construction of Sycamore Canyon Park slope erosion repair; Starshine
Park playground resurfacing and ADA Improvements; construction of the
Pantera Park walkway lighting; design of Sunset Crossing YMCA Park;
and, repair of the Sycamore Canyon Creek storm damage.
Chair/Liang asked for an update of the City's negotiations with FEMA on
Sycamore Canyon Park.
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ACM/McLean responded to Chair/Liang that staff continues to attempt to
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MAY 24, 2018 PAGE 3 P&R COMMISSION
3.
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work with the state OES Representatives and FEMA and there is no
change in their position at this point. One of the staff members in the City
Manager's office is in contact with the state rep today in an ongoing
attempt to get them to change their perspective on the funding. The bids
are moving forward which will provide an idea of the actual cost based on
the bids solicited at which time the City will be prepared to move forward
while continuing to work with FEMA and OES at the state level to get
additional funds so that the City does not have to supplement the repair
with General Fund monies.
OLD BUSINESS: None
NEW BUSINESS: None
ANNOUNCEMENTS:
C/Hsieh thanked staff for all they have done and are doing. She has seen many
improvements come to pass since she came on board and she appreciates
staff's hard work.
C/Chou said he attended the Connect with Rec Expo which he felt was very well
done and appreciated the excitement of the residents. He talked to a number of
people about the many different programs from Tiny Tots to teenagers.
C/Orona reported that he did a walkthrough with PMS/Jordan at Pantera Park a
couple of weeks ago and found it to be very eye-opening with PMS/Jordan
pointing out things C/Orona would likely walk past without seeing. He asked staff
to thank PMS/Jordan for the experience and his time. He was unable to make
the Connect with Rec Expo — it sounded like fun. He was contacted by a young
mother, a resident of this City, who asked why there are no enclosed
playgrounds at any of the parks. She has a two year old and a toddler and when
she is holding her little one the other little guy likes to run off fast and she is
concerned that she cannot keep up with him and is afraid he could run into the
parking lot and get hurt. She found that LA and Orange County have some
enclosed areas but they are a bit far for her to travel. C/Orona asked if it was
possible to get something like that in Diamond Bar.
ACM/McLean said that would be something staff could consider as new facilities
are designed to see if it is a fit for the location.
Chair/Liang asked if the park at the corner of Brea Canyon Road and Diamond
Bar Boulevard considered an enclosed park and ACM/McLean responded that
the park is enclosed with a fenced perimeter on Brea Canyon Road and
Diamond Bar Boulevard and bounded on the southern side by the homes and
fencing along the flood control channel. He believes the concern of the mother
was to protect her child from the parking lot area.
C/Orona said that ACM/McLean was correct that the request was for an
enclosed playground area and not for enclosure of the entire park.
Packet Pg. 15
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MAY 24, 2018 PAGE 4 P&R COMMISSION
12
ACM/McLean said that at the park referenced by Chair/Liang, the playground
equipment is not fenced off/enclosed within the external perimeter fenced area.
C/Hsieh said at Pantera Park she noticed that the children's play area (boat/fish)
the sand is extremely low in one area. It looked to her like someone had
removed part of the sand. F&AMT/Williams said there are many things that
happen in these areas. One of the major things is that children like to dig up the
sand and move it side to side. It is on a regular schedule for the sand to be
replenished as it was done yesterday when it was rototilled and raked.
Chair/Liang thanked ACM/McLean for forwarding the Grand Avenue and Golden
Springs Drive enhancement project information. He asked if the City was
planning a Memorial Day event.
ACM/McLean said the City does not have a Memorial Day event but it does have
a Veteran's Day event that is held in November.
ACM/McLean reminded everyone to check their email for an invitation to the
June 2nd event dedicating Larkstone Park to the community. The ceremony
begins at 9:00 a.m. and the program will include various activities throughout the
park for kids and adults which will continue until about 11:00 a.m.
Chair/Liang thanked staff for their dedication and great work.
ADJOURNMENT: Upon motion by C/Orona, seconded by C/Hsieh, with no one
objecting and no further business before the Parks and Recreation Commission,
Chair/Liang adjourned the meeting at 7:53 p.m.
The foregoing minutes are hereby approved this _ day of
Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
BENNY LIANG, CHAIRMAN
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2.1
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR -21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117
AGENDA ITEM NUMBER: 2.1
MEETING DATE: June 28, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Christy Murphey, Recreation Superintendent
SUBJECT: June 2018 Recreation Program Update
RECOMMENDATION: Receive and file.
Community Recreation Guide
The Summer 2018 Recreation Guides are currently available at the Diamond Bar Center, City
Hall and online at www.DiamondBarCA.gov. The Fall 2018 Recreation Guide is currently being
assembled and will be made available to the public in August.
Contract Classes
Spring Session
The spring session began on April 7 and ran through June 15. The Spring Session
concluded with 566 participants enrolled in 147 available classes.
Summer Session
Summer registration began on May 1. As of June 16 there are 475 students enrolled in
165 available classes. Summer session began on June 16 and will run through August
24.
Senior Programs
Packet Pg. 17
Senior Classes
Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to
seniors at the Diamond Bar Center and Heritage Park. The classes include exercise, fine arts,
and an ESL class — most are filled to capacity. The spring program began on February 26 and
concluded June 15. Mt. SAC is on a break the week of June 18-22 with the summer session
starting June 25.
Senior Seminars
June 11, 2018 Melanoma/Skin Cancer Detection – Cancelled low enrollment
June 13. 2018 Medicare Step by Step – 6 participants
Senior Activities and Services
Mahjong every Wednesday -40 per session on average
Bingo every Monday and Friday –180 per session on average
Complimentary Legal Services 1st Wednesday of each month – 5 appointments were scheduled
for July.
Senior Special Events
'60s Dinner Dance
On June 7, 100 seniors came for our Us themed dance. A delicious dinner was catered by
Gary's Catering and DJ Keith Johnson provided a delightful mix of '60s themed music keeping
the seniors on their feet all evening long. The event concluded with raffle prizes.
Diamond Bar Senior Club Father's Day Luncheon
The Father's Day luncheon for the Diamond Bar Senior Club was held June 11 at the Diamond
Bar Center. There were 210 members participating in this luncheon. The meal was catered by
Danny's Tacos' and raffle prizes were donated by local business.
Diamond Age Senior Club
On Tuesday, June 12, Diamond Age Senior Club held their Members Appreciation event at the
Diamond Bar Center. There were more than 200 seniors in attendance to enjoy dancing,
entertainment and lunch.
Evergreen Senior Club
The Evergreen Senior Club held their quarterly birthday celebration at the Diamond Bar Center
on June 14, with attendance reaching 300 seniors. The festivities include lunch, performances
and birthday cake.
Facility Rentals
Diamond Bar Center
The Diamond Bar Center was the location for a total of 26 private, business and non-profit
rentals during the month of May. There was 1 Toastmaster's meeting, 3 business
seminars/meetings, 1 birthday party, and 5 banquets. There were also 8 weddings, 1 bridal
suite, 3 high school proms, 1 Sunshine Seniors event, 2 baby showers and 1 graduation. A total
of $48,243.18 in rental fees was collected during the month of May for Diamond Bar Center
rentals. In May 2017 a total of $44,593.40 was collected.
The Program Evaluation, Financial Summary, and Survey Results for the Bridal Show event held
at the Diamond Bar Center are attached.
Heritage Room
There have been 8 rentals of Heritage Park Community Center for the month of June. Rentals
include 3 baby showers, 1 graduation party, 1 family reunion, 1 senior membership dinner, and
2 birthday parties. Total revenue for these rentals is $3,370.00. The revenue for June 2017 was
$2,680.00.
Pantera Room
There have been 2 rentals of Pantera Park Activity Room for the month of June, both of which
were birthday parties. Total revenue for these rentals is $455.00. The revenue for June 2017
was $714.00.
Picnic Reservations
As of June 19, 2018 there have been 27 picnic reservations made for the month of June. There
have been 6 at Ronald Reagan, 2 at Peterson, 1 at Pantera Park, 6 at Heritage, 1 at Maple Hill
and 11 at Sycamore Canyon Park. The revenue of these picnic rentals is $1,800.00. The revenue
for June 2017 was $850.00.
Youth Programs
Tiny Tots
The summer session started on Monday, June 4 and will conclude on Friday, August 10. There
are 20 participants enrolled in the 3 -4 -year-old class offered Tuesday & Thursday and 20
participants enrolled in the 4 -5 -year-old class offered Monday, Wednesday, and Friday. This
session is titled "The Great Outdoors" and focuses on combining stories, songs, art projects and
outside playtime that will help foster growth and development. This month as a special treat
the participants received an opportunity to see a special demonstration of reptiles on Thursday,
June 14.
DB 4Youth
On Tuesday, May 29 DB 4Youth held their regular monthly meeting at the Diamond Bar Center.
The agenda included, new board member introductions, and upcoming volunteer
opportunities.
This summer, DB 4Youth will be volunteering at Concerts & Movies in the Park (last two
concerts) and the 4th of July Blast. A total of 17 members signed up to volunteer for the 4th of
July Blast where they will be operating a booth selling glow items. The next scheduled meeting
is set for Tuesday, June 26 at the Diamond Bar Center.
Volunteens
A total of 76 Volunteens have been scheduled for the month of June. Volunteens have been
assigned to different programs according to their availability. The programs include: Day Camp,
Tiny Tots, Senior Programing, and Concerts & Movies in the Park. Each program offers a
different type of volunteering and opportunity for learning. For example, at Day Camp,
Volunteens receive any opportunity to work with children ages 6 —12, and participate by
playing games, making crafts, fixing snack and general set-up and clean-up. At Concerts in the
Park the teens help greet patrons off the shuttles, monitor the playground areas and work the
kids craft area. During the Senior Programs volunteehs help serve coffee and snacks for bingo,
participate in the senior dances and personally assist seniors by caring items and answering cell
phone questions for them. And lastly at Tiny Tots the teens get to work with young children
ages 3-5 by singing songs, reading to them and helping them learn with puzzles and games.
Overall, the Volunteens are exposed to a vast array of recreation programs all geared towards
them learning essential customer service skills.
Summer Day Camp
Week 1— Summer Day Camp started with a total of 100 campers for week 1. Campers
experienced a special hands on heritage display featuring a blacksmith along with some
timeless activities which consisted of panning for gold, rope making, pottery and arrowhead
making. Campers also attended Rockin' Jump on Wednesday, June 6, then ventured out to
Medieval Times on Thursday, lune 7 for their major excursion. Campers and recreation staff
dressed up like kings or queens on Friday, June 8 in celebration of the week's theme Myths &
Legends.
Week 2 — Day Camp hosted a total of 100 campers. Campers visited Downtown Disney for a
special tour of the Rainforest Cafe on Tuesday, June 12. Campers also attended Skate Express
for their minor excursion, on Wednesday, June 13. Campers experienced a hands on activity
with Prehistoric Pets showcasing snakes, lizards, reptiles, and amphibians from around the
world. Lastly, campers and recreation staff dressed up in their favorite jungle animals from
around the globe.
Week 3 — Day Camp hosted a total of 100 campers. Day Camp launched into their major
excursion to Glowzone Huntington Beach on Tuesday, lune 19. On Wednesday, lune 20
campers went to Jumping Jacks for their minor excursion. Day Camp also visited the Brea
Plunge on Thursday, June 21 for the first time this summer. This week campers and recreation
staff dressed as their favorite superhero and/or villain on Friday, June 22.
Youth and Adult Sports
2.1
Table Tennis
The Table Tennis program continues play at Heritage Park on Tuesday with an average of 11
participants, and Thursday (average of 10 participants). Open play takes place from 6-9:30pm.
Beginning in September, table tennis will have a new date and time, with open play on
Thursday evenings from 6:30 p.m. to 9:30 p.m. and Sundays from 5:00 p.m. to 8:00 p.m.
Field Allocation
The application deadline to participate in the upcoming allocation passed on Friday, June 1.
Staff received applications from 13 organizations to utilize field space. Based on the field
allocation policy, 8 out of the 13 organizations qualified for allocated use. During the past two
weeks recreation staff spent time reviewing all of the applications and created a draft
allocation. This allocation two of the major user groups were late turning in their paperwork
which made finalizing the field assignments difficult. Staff sent several e-mails and made
several phone calls to the user groups to ensure they would not miss the allocation. The final
calendar will be given to all the users groups on Tuesday, June 19 at the allocation meeting. The
new allocation will begin July 1st and run through December 3111
Special Events
Concerts in the Park
The City of Diamond Bar is now two weeks into the 28th Annual Concerts in the Park series this
summer. The series began on June 13 and will run through August 1, on Wednesday evenings
from 6:30pm until 8:OOpm (no concert July 4). The concerts are held at Sycamore Canyon Park.
The information booths at the event were selected through an application process. Participants
throughout this summer will include: the City Public Information Department, Walnut Valley
Water District, Diamond Bar Community Foundation, LA Sheriff Department, Diamond Bar
Restaurant Week, and the Diamond Bar Day at the Fair Community Committee.
Food for the event has been provided by Dogtown Dogs Food Truck, The Whole Enchilada, and
the Miss Diamond Bar Pageant. Several other food trucks have been scheduled for the
remainder of the program and can be seen on the City website.
The event has been advertised through several mediums: digitally on the City website and
social media pages, in print in the Summer Recreation Guide, in print as postcards distributed
to local schools, businesses, and public buildings, and on 50 vertical banners along the streets
of Diamond Bar.
Commissioners are encouraged to join us on stage at 625pm for the welcome speech and
introductions for the remaining performances, listed below.
Performance Date
I Band Name
Music Style
June 27
1 The Answer
I Classic Rock
Packet Pg. 21
2.1
July 11
The Darden Sisters
Americana
July 18
Guardians of the 70s
70s Music
July 25
House Party
Dance Music
August 1
Cold Duck
R&BNariety
Movies "Under the Stars"
Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the
Park. The movies will run from June 13th through August 15t (no movie on July 4). All movies
will be "PG" rated and are family oriented. A shuttle service between the golf course and
Sycamore Canyon Park will be operating through the end of the movie. Please come and join us
for this whole night of fun!
Date
Title
June 27
Angry Birds
July 11
Zooto is
July 18
Enchanted
July 25
Willy Wonka 1971
August 1
Coco
For more information, please call the Parks and Recreation Department at 909.839.7070 or visit
www.diamondbarca.eov
4th of July Blast
The event will take place on Wednesday, July 4, 2018 at Diamond Bar High School, from 5-
9:30pm. The day will kick off with live music from the band, "Cold Duck." The night will
conclude with a firework show starting at 9pm.
Meetings were held with the LA Sheriff Department and City Public Works Department to
discuss event logistics and street closures. Another meeting was held with the Operations
Manager at Diamond Bar High School to discuss the division of responsibilities, and City Staff
also met with Dunn Fencing to map and measure the temporary fencing required to create safe
walkways from the parking lot to the baseball fields. These meetings are crucial to ensuring a
safe and enjoyable event for attendees.
Postcards have been distributed to local businesses, and banners have been posted at
Sycamore Canyon Park, Heritage Park, Pantera Park, Peterson Park, and Diamond Bar High
School. In addition, notices were sent to over 900 homes and businesses surrounding Diamond
Bar High School. Properties between Cold Spring Lane, Bella Pine Drive, Brea Canyon Road, and
Diamond Bar Boulevard will receive the notice highlighting parking restrictions and road
closures due to the event.
Commissioners are encouraged to join us on stage at 5pm & 8:40pm for the welcome speech
and introductions.
Packet Pg. 22
2.7_.
For more information, please call the Parks and Recreation Department at 909.839.7070 or visit
www.diamondbarca.gov/specialevents
Save the Date! - Diamond Bar Day at the Fair—Thursday, September 13, 2018
The Diamond Bar Community Committee is doing a great job providing and promoting exciting
activities and programs throughout the day at the Fair. Our community day will feature an ice
cream reception to thank donors of the Big Yellow Bus program and to recognize those special
artists who won the Crate Label Contest. The day will conclude with the parade through the
fairgrounds.
Applications are currently available for parade participants. The application and additional
information can be found on the City web page or on the LA County Fair's website at
www.lacountvfair.com.
Attachments:
1. 2018 Bridal Show Program Evaluation
2. 2018 Bridal Show Financial Summary
3. 2018 Bridal Show Survey Results
Program Evaluation and Financial Summary
Program Title: Diamond Bar Bridal Show
Date: May 18, 2018
Evaluation Prepared by: Monique Saliu, Recreation Coordinator
Purpose:
The Fifth Annual Diamond Bar Center Bridal Show was held on Sunday, February 25,
2018. The Bridal Show was hosted to assist our current renters with previewing a
variety of different vendor services. It also generates networking opportunities between
Center staff and local businesses, and allows us to market to our potential future
clientele. This also allows the Center staff to assess the quality of service being offered
to help with the successful operations of events held at the Diamond Bar Center.
The Diamond Bar Center provides a spacious banquet hall, meeting rooms and
beautiful grounds to allow for a variety of events, big or small. Vendor services are not
included with reservations, allowing our renters to personalize their event by utilizing
their choice of caterer, florist, music, speakers, layout and decor. Diamond Bar
residents may reserve up to two years, while non-residents may reserve up to twenty
months in advance. As a result, the Grand View Ballroom is currently booked every
Saturday until December 2019. The majority of these reservations are made for
weddings and wedding receptions.
Promotion:
In preparation for this year's Bridal Show, we utilized Eventbrite.com to handle all of the
registration for the event. This cut down staff time immensely in the preparation portion
with allowing self-service, online registration for the client, rather than staff inputting
each individual registration. This also helped streamline the preparation for the check-in
stations the day of the event, by operating the Eventbrite online check-in system. On the
day of, the check in went very quickly with staff being able scan everyone in on an iPad
instead of asking participants to manually fill out paperwork or staff having to search
through a binder for a participant's signed waivers. All waivers were agreed and
electronically signed through Eventbrite at the time of their online purchase. In addition,
Eventbrite provided more marketing and advertising for the event with their online
presence and existing clientele that cater to those looking for bridal shows. The benefits
of this marketing tool reflected in our increased pre -registration and overall enrollment
for this year's event.
Participation:
Overall there were 347 guests in attendance, including 202 brides and grooms. We hac
over 445 guests pre -registered for the event as compared to the 120 pre -registered in
2017. There was a $5 guest admission fee plus $2.44 Eventbrite fee for guests when
pre -registered online. Online registration the day of the event was $7 plus $2.21
Eventbrite fee, or $10 for guests at the door. The event was free to all registered brides
Packet Pg. 2T]
and grooms. Upon entrance all participants received a Diamond Bar Center Bridal Show
tote bag and a vendor lead list provided by the Diamond Bar Center. They also received
sample tastings, drink tickets, raffle drawings and vendor handouts as they visited each
booth.
Financial Impact:
Overall the event generated $16,739.75 in revenue, which includes registration fees for
vendor booth spaces and guest admissions. The show featured 43 vendors with booth
fees ranging from $100 to $450 depending on location. This fee included continental
breakfast, draped space, table with linen, and a lead list of brides in attendance. This is
a slight decrease from last year's show, which featured 45 vendors and generated
$17,455 in revenue. The decrease in revenue was offset by the reservations generated
by the show. With three new reservation we will bring in about $15,000.00 in revenue as
a result of these bookings for late 2018 and 2019.
The actual general fund expenditures for 2018 are $18,588.25 which includes staff,
supplies, rental of equipment and advertising. There was a slight increase in
expenditures as compared to last year's total of $7,960.17. This increase was due in
part to an increase in rental & equipment fees which was required to accommodate this
year's added fashion show. This financial summary is only a representation of the direct
cost of the program; full-time employee salary and benefits are not included.
Survey:
Diamond Bar Center staff strive to improve the level of service provided to our renters
and potential clients. In an effort to do so an email was sent to all registered
participants, thanking them for their attendance with a link to a 5 minute survey. Overall
there was an 85% satisfaction rate with the show. Some of the key responses to
improve on included; wanting more vendors and improving or changing the MC for the
event. Attached are the complete results from the survey.
Staff Recommendations:
1. Continue to offer an annual Bridal Show at the Diamond Bar Center.
2. Survey participants immediately following the show to gain knowledge of bride and
vendor interests using Surrey Monkey.
3. Continue to look for more partnerships including caterers, bar service and
equipment rental.
4. Begin to advertise earlier to encourage more vendors to participate and guests to
attend.
5. Continue advertisements by providing advertisements in the seasonal Recreation
Guide, e-mail blasts, news releases, flyers, City cable channel, social media and
other online platforms.
6. Broaden social media presence with advertisements on Facebook, Instagram and
Eventbrite. Beginning advertisements 6 months prior to the event with one add per
forum once a month and increasing frequency the closer we get to the date.
7. Coordinate with other local venues to offer each of our shows on different dates.
2.1.a
8. Plan a pre -meeting with part-time staff to ensure staff is prepared to complete tasks
in a timely manner the day of, thus allowing us to stagger staff schedules to lower
the overall number of staff and hours budgeted.
9. Research additional products like Eventbrite to cut down processing fees for guest
admissions.
Packet Pg. 26
CITY OF DIAMOND BAR
Diamond Bar Center Bridal Show 2018
Financial Summary
FY 17/18
Projected GENERAL FUND EXPENDITURES $18,701.00
Projected REVENUE $12,000.00
LOST RENTAL REVENUE (DB Resident Entire GVB) $3,480.00
Projected PROGRAM COST DIFFERENCE -$10,181.00
Actual GENERAL FUND EXPENDITURES $18,588.25
Actual REVENUE $16,739.75
LOST RENTAL REVENUE (DB Resident Entire GVB) $3,480.00
Actual PROGRAM COST DIFFERENCE -$5,328.50
REVENUE Amount $16,739.75
Projected - $12,000
28 - Standard Booths
$10,376.75
10 - 6' Table Space Ballroom
$2,550.00
0 - 6' Table Patio Space
$0.00
7 - 6' Table Oak Room Space
$1,750.00
4 - Display Round Table Pine Room
$100.00
0 - Patio Make up
$0.00
0 - Patio Lounge
$0.00
1 -Wedding Oval
$0.00
1 - Motorcourt
$350.00
12 - Electricity
$650.00
133 - Guest Admission
$888.00
3 - Extra Table $75.00
PERSONNEL SERVICES
Full Time OT - 001.5333.40020
Budgeted - $1,000 1 -Coordinator (OT)- 8 hrs @ $41.70
1 -Specialist (OT)- 1 hr @ $29.55
1 -Admin Assistant (OT)- 8 hrs @$44.84
Part Time - 001.5333.40030
Budgeted - $3,000 1 -Worker- 9.25 hrs @ $11.15
5 -Leader 1- 43.5 hrs @ $11.35
3 -Leader ll- 26.5 hrs @ $12.32
2 -Leader III- 16.75 hrs @ $14.04
1 -Specialist- 7.75 hrs @ $18.03
1 -Facility Attendant 1- 6.5 @ $14.26
1 -Facility Attendant 1- 9 @ $13.58
3 -Facility Attendant 1- 22.5 hrs @ $12.93
1 -Facility Attendant 1- 7 @ $12.93
$333.60
$29.55
$358.72
$103.14
$493.73
$326.48
$235.17
$139.73
$92.69
$122.22
$277.20
$90.51
$721.87
$2,217.31
$3,207.45
Packet Pg. 27
1 -Facility Attendant II- 7.5 hrs @ $20.93 $156.98
1 -Facility Attendant II- 9 hrs @ $19.94 $179.46
Personnel Services - 001.5333.40000 $268.27
Budgeted - $901 Worker's Compensation (40083) @ 3% $88.18
Medicare(40085) @ 1.45% $42.62
Social Security (40085) @ 6.2% $137.47
Supplies $334.07
Budgeted - $1,500
Continental Breakfast for vendors $134.07
Gift Cards/Raffle Prizes $200.00
Operating Expenditures $7,116.73
Rental/Lease Equipment - 001.5333.42130
Budgeted - $4,000 $3,552.20
Pipe, Drape & Linen $3,552.20
Printing -001.5333.42110
Budgeted - $7,500 $3,564.53
Tote Bags $1,392.49
Printing of card flier $313.34
Printing of Banners $973.52
Day of signage $885.18
Contract Services - 001.5333.45300 $0.00
Budgeted - $1,800.00
$0.00
Public Information Advertising Expenditures $7,930.00
001.4095.44000
Design Services
Targeted Mailing
Advertisements
$1,385.00
$1,995.00
$4,550.00
2.1.b
Packet Pg. 28
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q1 How likely is it that you would recommend the bridal show to a friend
or colleague?
Answered: 19 Skipped: t
0
-100 100
DETRACTORS (0-6) PASSIVES (7-8) PROMOTERS (9-10) NET PROMOTER® SCORE
5% 21% 74% 68
1 4 14
1 / 14 Packet Pg. 29 r
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q2 Overall, how would you rate the event?
Answered: 20 Skipped:0
Very good
Good
Fair
Poor
0% 10%
20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES
RESPONSES
Excellent
45.00%
9
Very good
40.00%
8
Good
10.00%
2
Fair
5.00%
1
Poor
0.00%
0
TOTAL
20
2.1.c
2/14 Packet Pg. 30
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q3 What did you like about the event?
Answered: 19 Skipped:1
The free drinks!
There were a lot of great vendors!
Bridal store and run way
The positive energy and the champagne
The MC and gifts r
R
'a
The venue °'
3/14 Packet Pg. 31
E
Everything
R
c
L
IL
have more vendor to provide more variety information
c
The vendors brought samples and all were very helpful. There was also a wide variety and they all seemed to be ve
Y
R
knowledgeable. They also were not pushy like other vendors I have encountered at other bride shows.
seeing all the different vendors
c
N
The large amount of different vendors
4)
Being able to see so many different vendors from all over California who offer so many kinds of services.:)
a�
w
I liked the food! Nice vendors but it was rather small and lacked variety
T
d
It's my 1st time attending but I really enjoyed myself, thank you
it
w
Vendors were helpful. Diamond bar staff was helpful in answering our questions.
c
M
Having a variety of vendors
W
R
v
Food samples, some very kind vendors.
M
The variety of vendors
00
N
The ease of checking in and the variety of caterers . I was able to find the best choice for me. Bakeries as well. I've
u
been to many bridal shows and by far this was my favorite
E
v
3/14 Packet Pg. 31
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q4 What did you dislike about the event?
Answered: 19 Skipped:1
Need more vendors
The host, he talked too much.
N/a
Nothing
Na
Not enough bridal fashion
Not enough cake samples
no at this time
N/A
pushy vendors
The DJ/MC was annoying
I wish their were more vendors then were offered. I wish there was a vendor that actually offered services in
being able to alter dresses if dresses needed alterations. So like having a seamstress person there to let me
know what they charge to alter dresses would be nice to have too.
Smaller than expected and a lot of the same type of vendors or not enough to really compare
Our information was given to vendors that we didn't talk to. No one was in the room that had the table
decorations so we didn't get questions answered.
It was a bit confusing to find everything
The women in the section with the dresses were very rude and made us feel very uncomfortable. We walked in
and they acted like we were invisible, probably because my fiance and I look pretty young even though we
were probably the same age as most of the people in there.
The speaker was too loud and it made it difficult for us to speak to vendors. The raffle had started as soon as
the event did and we didn't realize we needed to immediately put our name in so we missed out on
opportunities to win gifts.
Nothing
4/14
Packet Pg. 32
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q5 How organized was the event?
Answered: 20 Skipped:0
Not at all
organized
0% 10%
ANSWER CHOICES
Extremely organized
Very organized
Somewhat organized
Not so organized
Not at all organized
TOTAL
20% 305/. 40% 50% 60% 70% 80% 90% 100%
RESPONSES
40.00%
40.00%
20.00%
0.00%
0.00%
I
4
0
0
20
2;1.c
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Extremely organized
Very organized
Somewhat organized
Not so organized
Not at all organized
TOTAL
20% 305/. 40% 50% 60% 70% 80% 90% 100%
RESPONSES
40.00%
40.00%
20.00%
0.00%
0.00%
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Extremely
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Very friendly
Somewhat
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Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q6 How friendly was the staff?
Answered: 20 Skipped:0
Not so friendly'.
Not at all
friendly
0% 10%
ANSWER CHOICES
Extremely friendly
Very friendly
Somewhat friendly
Not so friendly
Not at all friendly
TOTAL
20% 30% 40% 50% 60% 70%
RESPONSES
75.00%
20.00%
5.00%
0.00%
0.00%
80% 90% 100%
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6/14 Packet Pg 34
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q7 How helpful was the staff?
Answered: 20 Skipped:0
Not at all
helpful
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES
RESPONSES
Extremely helpful
55.00%
11
Very helpful
45.00%
9
Somewhat helpful
0.00%
0
Not so helpful
0.00%
0
Not at all helpful
0.00%
0
TOTAL
20
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Packet Pg. 35
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q8 Was the event length too long too short or about right?
Answered: 20 Skipped:0
Much too long
Too long'.
About
Too short '..
Much too short
0% 10% 20% 30%
ANSWER CHOICES
Much too long
Too long
About right
Too short
Much too short
TOTAL
40% 50% 60% 70% 80% 90% 100%
RESPONSES
5.00%
1
0.00%
0
95.00%
19
0.00%
0
0.00%
0
20
8/14 Packet Pg 36
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q9 How easy was the registration process?
Answered: 20 Skipped:0
Not so easy
Not at all easy'..
0% 10%
ANSWER CHOICES
Extremely easy
Very easy
Somewhat easy
Not so easy
Not at all easy
TOTAL
20% 30% 40% 50% 60% 70% 80% 90% 100%
RESPONSES
75.00%
25.00%
0.00%
0.00%
0.00%
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Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q10 How would you rate your satisfaction with the vendors at the bridal
show?
Answered: 20 Skipped:0
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10/14 Packet Pg. 38
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q11 How would you rate your satisfaction with the Fashion Show?
Answered: 16 Skipped:4
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0% 10%
ANSWER CHOICES
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Neither satisfied nor dissatisfied
Dissatisfied
Very dissatisfied
TOTAL
200W 30% 40% 50% 60% 70% 80% 90% 100%
RESPONSES
25.00%
25.00%
50.00%
0.00%
0.00%
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11 / 14 Packet Pg 39
Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q12 How would you rate your satisfaction with the Bridal Boutique?
Answered: 20 Skipped:0
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Neither NMI
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Dissatisfied
Very
dissatisfied'
0% 10% 20% 30% 40% 50% 60% 70% 80% 90-/.100%
ANSWER CHOICES
RESPONSES
Very satisfied
40.00%
Satisfied
35.00%
Neither satisfied nor dissatisfied
20.00%
Dissatisfied
0.00%
Very dissatisfied
5.00%
TOTAL
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Diamond Bar Bridal Show Customer Satisfaction Survey 2018
Q13 Did you attend as a bride/groom, guest or other?
Answered: 19 Skipped:1
Bride/Groom
Guest
Other (please
specify) --
0% 10% 20% 301% 40% 50% 60% 70% 80% 90% 100%
ANSWER CHOICES RESPONSES
Bride/Groom 78.95%
Guest 10.53%
Other (please specify) 10.53%
TOTAL
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Diamond Bar Bridal Show Customer Satisfaction Survey 2018 21.c
Q14 Is there anything else you'd like to share about the event?
Answered:7 Skipped: 13
not at this time
It was great!
Thanks for hosting! S
Would have liked more vendors there about the ceremony outside to talk about set up and chair rentals as well as
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degrees. I was treated like a joke by some vendors and employees because my fiance and I look a lot younger
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this event and left feeling very disappointed.
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Maybe next time we can get a map with the vendors listed to follow and keep better track of the ones we liked.
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Packet Pg 42
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117
AGENDA ITEM NUMBER: 2.2
MEETING DATE: June 28, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Jason Williams, Facilities & Asset Maintenance
Technician
SUBJECT: June 2018 Maintenance Report
RECOMMENDATION: Receive and file.
During the previous month, the Public Works Maintenance Staff has been working on various
tasks throughout the City. The following is a brief recap of key maintenance items completed.
Diamond Bar Center
• Re -tamped eight (8) light fixtures throughout the facility.
• Replaced two (2) 2X2 lights with new LED panels.
• Serviced water feature weekly (contractor). Drained cleaned and filled water feature
additionally as needed.
• Patched and painted hallway wall.
• Repaired broken panic bar.
• Repaired portico fascia leading to wedding oval.
• Replaced ice makerfilters.
Packet Pg 43
• Performed weekly test on wheelchair lift.
• Performed monthly emergency generator test and regularly scheduled maintenance.
• Performed monthly exterior lighting maintenance. (Best)
Heritage Park
• Installed new slide hood
• Repaired store front door at east entrance.
• Removed damaged men's room sign.
• Cleared drinking fountain drain line.
• Re-lamped ten (10) light fixture.
• Performed Park/playground inspections.
Longview North Mini -park
• Installed new concrete joint filler
• Performed Park/playground inspections.
Longview South Mini -park
• Performed Park/playground inspections.
Lorbeer Middle School
• Sprayed for weed control (BV).
Maple Hill Park
• Performed Park/playground inspections.
• Repaired leaking copper elbow in restroom
Paul C. Grow
• Performed Park/playground inspections.
Pantera Park
• Cleared drinking fountain drain line.
• Cleared stoppage in men's room drain line.
• Sprayed for weed control (BV).
• Performed park/playground inspections.
• Treated turf and planter areas for fire ants (BV).
• Replaced vinyl fence posts caps
Peterson Park
• Performed park/playground inspections.
• Installed new hinges on skate park gate.
• Sprayed for weed control (BV).
• Replaced two (2) drinking fountain ball valves.
• Treated turf and planter areas for fire ants (BV).
Ronald Reagan Park
• Cleaned out drinking fountain sump.
• Performed park/playground inspections.
• Replaced broken soap dispenser in women's restroom.
Silvertip Park
• Performed Park/playground inspections.
Stardust Mini -Park
• Performed park/playground inspections.
Starshine Park
• Performed park/playground inspections.
Summitridge Park
• Sprayed for weed control (BV).
• Performed park inspections.
Sycamore Canyon Park
• Performed Park/playground inspections.
• Replaced bench slats by waterfall.
• Sprayed for weed control (BV).
• Treated turf and planter areas for fire ants (BV).
• Removed small dead tree from the trailhead.
Washineton Park
• Installed new Gazebo cover plates.
City Hall/Library
• Cleaned monument sign and bollards. Sprayed for spiders and insects.
• Patched and painted wall in the Willow Room.
• Treated and painted water stained acoustic ceiling tiles throughout facility.
• Re-lamped thirteen (13) light fixtures in the City Hall spaces and four (4) light fixtures in
the Library spaces.
• Replaced four (4) ballasts in the City Hall spaces. None where replaced in the Library
spaces.
• Cleared clogged sink in the library men's restroom.
• Installed protective wall covering in kitchen.
• Performed monthly emergency generator test and regularly scheduled maintenance.
• Performed monthly carpet cleaning in City Hall and Library spaces.
• Performed monthly exterior lighting maintenance. (Best)
Citywide
• Wash, fuel and service City vehicles.
• Inspected fire extinguishers and first aid kits at all City Facilities. Re -stocked as needed.
• Re -stocked pet bags throughout the City. Serviced trash cans at trail heads.
4.1
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117
AGENDA ITEM NUMBER: 4.1
MEETING DATE: June 28, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Ryan McLean, Assistant City Manager
SUBJECT: Cancellation of July 26, 2018 Parks & Recreation
Commission Meeting
RECOMMENDATION: Adjourn June 28, 2018 meeting to August 23, 2018.
Due to an anticipated lack of agenda items, it is recommended that the Parks & Recreation
Commission consider the cancellation of the Regular Meeting scheduled for July 26, 2018.
Should the Commission concur, it is recommended that Chairman Liang, adjourn tonight's
meeting to August 23, 2018, at which time an evaluation of summer programming will be
presented.
'Packet Pg.48 r