HomeMy WebLinkAbout061918 - Agenda - Regular Meeting
City Council Agenda
Tuesday, June 19, 2018
Closed Session -5:30 PM Room CC-8
Regular Meeting 6:30 PM
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
RUTH M. LOW
Mayor
CAROL HERRERA
Mayor Pro-Tem
JIMMY LIN
Council Member
NANCY A. LYONS
Council Member
STEVE TYE
Council Member
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins
Copies of staff reports or other written documentatio n relating to agenda items are on file in the Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with
disability as required by Section 202 of the American s with Disabilities Act of 1990. If you have questions regarding an agenda
item, please contact the City Clerk at (909) 839-7010 during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar
requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at
a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled m eeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at
www.diamondbarca.gov
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You
are invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak
should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council
at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, t he
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
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Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full
agenda packet is available for review during the meeting, in the foyer just outside the Council
chambers. The City Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
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HELPFUL PHONE NUMBERS
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Computer access to agendas: www.diamondbarca.gov
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Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON
SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION
CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET
AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION
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SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT
8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING
ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 19, 2018
Next Resolution No. 2018-23
Next Ordinance No. 02(2018)
CLOSED SESSION 5:30 p.m.
PUBLIC COMMENTS ON CLOSED SESSION ITEMS:
Closed Session Pursuant to Government Code Section 54956.9 Conference
with Legal Counsel – Existing Litigation
City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court
Case No. BS173224
City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court
Case No. BS171295
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Mark Hopper,
Evangelical Free Church
ROLL CALL: Lin, Lyons, Tye, Mayor Pro Tem Herrera,
Mayor Low
APPROVAL OF AGENDA: Mayor
JUNE 19, 2018 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
BUSINESS OF THE MONTH:
5.1 Presentation of City Tile to Mira Sairawan, owner of Jasmine Grill and
Café, 21130 Golden Springs Drive.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each r egular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or matters of interest to the public that are not
already scheduled for consideration on this agenda. Although the City Cou ncil
values your comments, pursuant to the Brown Act, the Council generally cannot
take any action on items not listed on the posted agenda. Please complete a
Speaker's Card and give it to the City Clerk (completion of this form is voluntary).
There is a five-minute maximum time limit when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENTS:
Under the Brown Act, members of the City Council may briefly respond to public
comments but no extended discussion and no action on such matters may take
place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park/Movies Under the Stars – June 20, 2018 - Mark
Easterday (Country) – 6:30 p.m. – 8:00 p.m., Despicable Me3 -
Immediately following the Concert - Sycamore Canyon Park, 22930
Golden Springs Drive.
5.2 Environmental Impact Report (EIR) Scoping Meeting – June 21, 2018 -
6:00 p.m., followed by the General Plan Advisory Committee Meeting –
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Planning Commission Meeting – June 26, 2018 – 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.4 Concerts in the Park/Movies Under the Stars – June 27, 2018 – The
Answer (Classic Rock) – 6:30 p.m. – 8:00 p.m., Angry Birds - Immediately
following the Concert, Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.5 Parks and Recreation Commission Meeting – June 28, 2018 – 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
JUNE 19, 2018 PAGE 3
5.6 City Council Meeting – July 3, 2018 – (Cancelled).
5.7 4th of July Blast – July 4, 2018 – 5:00 p.m. – 9:00 p.m., Diamond Bar High
School, 21400 Pathfinder Road.
5.8 Independence Day Holiday – July 4, 2018 - City Offices will be closed in
observance of the Independence Day Holiday. Offices will reopen on
Thursday, July 5, 2018 at 7:30 a.m.
5.9 Planning Commission Meeting – July 10, 2018 – 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.10 Concerts in the Park/Movies Under the Stars – The Darden Sisters
(Americana) July 11, 2018 – 6:30 p.m. – 8:00 p.m., Zootopia -
Immediately following the Concert - Sycamore Canyon Park, 22930
Golden Springs Drive.
5.11 Traffic and Transportation Commission Meeting – July 12, 2018 – 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.12 City Council Meeting – July 17, 2018 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
6.1 APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 5, 2018.
6.1.a Regular Meeting of June 5, 2018.
Recommended Action: Approve.
Requested by: City Clerk
6.2 RATIFICATION OF CHECK REGISTER DATED MAY 31, 2018
THROUGH JUNE 13, 2018 TOTALING $1,191,129.77.
Recommended Action: Ratify.
Requested by: Finance Department
JUNE 19, 2018 PAGE 4
6.3 SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DIANA CHO AND ASSOCIATES (DCA) TO
PROVIDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
LABOR AND CONTRACT COMPLIANCE SERVICES THROUGH JUNE
30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the
Second Amendment to Consulting Services Agreement with Diana Cho
and Associates granting the second of four optional one-year extensions
to June 30, 2019.
Requested by: Community Development Department
6.4 SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC. (DEA) TO
PROVIDE LANDSCAPE PLAN CHECKING SERVICES THROUGH JUNE
30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the
Second Amendment to Consultant Services Agreement with DEA granting
the first of two optional one-year extensions to June 30, 2019.
Requested by: Community Development Department
6.5 FOURTH AMENDMENT TO THE TENNIS INSTRUCTION SERVICE
AGREEMENT WITH TENNIS ANYONE TO PROVIDE TENNIS
INSTRUCTION CLASSES THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the
Fourth Amendment to the Tennis Instruction Service Agreement granting
the fourth of five optional one-year extensions to June 30, 2019.
Requested by: Parks & Recreation Department
6.6 FIRST AMENDMENT TO AGREEMENT WITH VET-SEC PROTECTION
AGENCY TO EXTEND THE CONTRACT PERIOD TO JULY 1, 2018
THROUGH SEPTEMBER 30, 2018.
Recommended Action: Approve, and authorize the Mayor to sign, the First
Amendment to the Agreement for Security Services, granting a three-
month extension through September 30, 2018.
Requested by: Parks & Recreation Department
6.7 FIRST AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT
WITH AMERICAN CAB CO. LLC, DBA YELLOW CAB, TO PROVIDE
SENIOR TRANSPORTATION SERVICES THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the First
Amendment to the Contractor Services Agreement with American Cab Co.
JUNE 19, 2018 PAGE 5
LLC, DBA Yellow Cab, granting the first of two optional one-year
extensions to June 30, 2019.
Requested by: City Manager
6.8 THIRD AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH SIMPSON ADVERTISING, INC. FOR GRAPHIC DESIGN
SERVICES THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize Mayor to sign, the Third
Amendment to Consultant Services Agreement with Simpson Advertising,
Inc. granting the second of three optional one-year extensions through
June 30, 2019.
Requested by: City Manager
6.9 NEWSLETTER AND RECREATION GUIDE PRINTING EXPENDITURES
WITH BOSS LITHO FOR FY 2018-2019.
Recommended Action: Approve, and authorize the City Manager to issue,
a purchase order for newsletter and recreation guide printing and mailing
services in the amount of $53,949, plus an additional ten percent
contingency of $5,394.90, for a total not-to-exceed amount of $59,343.90
to BOSS Litho for FY 2018-2019.
Requested by: City Manager
6.10 FIRST AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH B & T CATTLE TO PROVIDE BRUSH CONTROL IN
LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT # 41
THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the First
Amendment to the Maintenance Services Agreement with B & T Cattle
granting an optional one-year extension through June 30, 2019.
Requested by: Public Works Department
6.11 FIRST AMENDMENT TO CROSSING GUARD AGREEMENT WITH
AMERICAN GUARD SERVICES, INC. TO INCREASE THE SCOPE OF
SERVICE.
Recommended Action: Approve, and authorize the Mayor to sign, the First
Amendment to the Crossing Guard Agreement with American Guard
Services, Inc. to add two (2) additional crossing guards to the approved
scope of work, thereby increasing the compensation amount for the
balance of the Agreement.
Requested by: Public Works Department
JUNE 19, 2018 PAGE 6
6.12 THIRD AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH GUARANTEED JANITORIAL SERVICE, INC. TO PROVIDE
JANITORIAL MAINTENANCE SERVICES AT CITY FACILITIES
THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the
Third Amendment to the Maintenance Services Agreement with
Guaranteed Janitorial Service, Inc. granting the second of two optional
one-year extensions through June 30, 2019, including a Consum er Price
Index (CPI) increase of 2.4% for FY 2018-2019.
Requested by: Public Works Department
6.13 FOURTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH FEHR & PEERS FOR ON-CALL ENGINEERING SERVICES
THROUGH JUNE 30, 2019.
Recommended Action: Approve, and authorize the Mayor to sign, the
Fourth Amendment to the Consultant Services Agreement with Fehr &
Peers for on-call engineering services in FY 2018-2019.
Requested by: Public Works Department
6.14 STREET MAINTENANCE AND VEGETATION CONTROL SERVICES
AGREEMENT WITH MCE CORPORATION THROUGH JUNE 30, 2021.
Recommended Action: Approve, and authorize the Mayor to sign, the
Street Maintenance and Vegetation Control Services Agreement with
MCE Corporation for an initial three year term in an annual amount not-to-
exceed $160,952.94.
Requested by: Public Works Department
6.15 MAINTENANCE SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. TO PROVIDE TREE CARE AND MAINTENANCE
SERVICES THROUGH JUNE 30, 2021.
Recommended Action: Adopt Resolution No. 2018-XX approving and
authorizing the Mayor to execute a multi-year Maintenance Services
Agreement with West Coast Arborists, Inc. for Tree Care and
Maintenance Services in the annual not-to-exceed amount of $350,813.
Requested by: Public Works Department
6.16 CONSULTING SERVICES AGREEMENT WITH JOHN L. HUNTER &
ASSOCIATES, INC. FOR MUNICIPAL NATIONAL POLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) PROFESSIONAL
SERVICES THROUGH JUNE 30, 2021.
Recommended Action: Approve, and authorize the Mayor to sign, the
Consulting Services Agreement with John L. Hunter and Associates, Inc.
JUNE 19, 2018 PAGE 7
(JLH) for a three year term, with an option to extend for an additional two
years, in an annual not-to-exceed amount of $71,460.
Requested by: Public Works Department
6.17 APPROVAL OF THE DESIGN AND PLANS, AND AWARD OF
CONSTRUCTION AGREEMENT TO ARAMEXX GROUP, INC. FOR THE
CITY ENTRY MONUMENT SIGNS PROJECT AT DIAMOND BAR BLVD./
TEMPLE AVE. & GOLDEN SPRINGS DRIVE/ CALBOURNE DRIVE.
Recommended Action: A. Adopt Resolution No. 2018-XX approving the
design and plans, and establishing a project payment account, for the City
Entry Monument Signs Project at Diamond Bar Blvd. / Temple Ave. &
Golden Springs Drive/ Calbourne Drive;
B. Approve, and authorize the Mayor to sign, a Construction
Agreement with Aramexx Group, Inc. in the amount of $492,265 approving
Base Bid Schedules "A" and "B", Alternate Bid Schedules "A3" and "B3";
and Alternate Bid Items (A-1.9, A-1.10, A-1.11, B-1.9, B-1.10, B-1.11),
plus a contingency amount of $49,226.50, for Contract Change Orders to
be approved by the City Manager, for a total authorization amount of
$541,491.50; and
C. Reject Alternate Bid Schedules “A2” and “B2”, and Alternate Bid
Items (A-1.1 through A-1.8) and (B-1.1 through B-1.8) in the amount of
$145,540.
Requested by: Public Works Department
7. PUBLIC HEARINGS:
7.1 RESOLUTIONS LEVYING ASSESSMENTS ON LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICTS (LLAD) NO. 38, 39 & 41.
Recommended Action: Receive staff report, open the Public Hearing,
receive testimony, close the Public Hearing, discuss and adopt Resolution
Nos. 2018-XX (LLAD No. 38), 2018-XX (LLAD No. 39), and 2018-XX
(LLAD No. 41).
Requested by: Public Works Department
8. COUNCIL CONSIDERATION:
JUNE 19, 2018 PAGE 8
8.1 RESOLUTIONS CALLING AND GIVING NOTICE OF GENERAL
MUNICIPAL ELECTIONS AND SUBMISSION OF A QUESTION
RELATED TO TRANSIENT OCCUPANCY TAX, CONSOLIDATING THE
GENERAL MUNICIPAL ELECTIONS WITH THE STATEWIDE GENERAL
ELECTIONS ON NOVEMBER 6, 2018, SETTING DEADLINES AND
PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING THE
CITY INITIATED TRANSIENT OCCUPANCY TAX MEASURE, AND
ADOPTING REGULATIONS RELATED TO CANDIDATE STATEMENTS.
Recommended Action: A. Adopt Resolution No. 2018-XX calling and
giving notice of the General municipal elections to be held on November 6,
2018 for the election of certain Municipal Officers and for the submission
to the voters of a question related to Transient Occupancy Tax;
B. Adopt Resolution No. 2018-XX requesting the Los Angeles County
Board of Supervisors to consolidate the General municipal elections with
the Statewide General elections;
C. Adopt Resolution No. 2018-XX setting deadlines and priorities for
filing written arguments regarding the City initiated Transient Occupancy
Tax Measure; and
D. Adopt Resolution No. 2018-XX adopting regulations for candidates
for elective office related to candidate statements.
Requested by: City Manager
8.2 ORDINANCE XX (2018) REVISING THE CITY'S PURCHASING SYSTEM
AND ELECTING TO BECOME SUBJECT TO THE CALIFORNIA
UNIFORM PUBLIC CONSTRUCTION COST ACCOUNT PROCEDURES
BY AMENDING DIAMOND BAR MUNICIPAL CODE CHAPTER 3.24
RELATED TO PURCHASING AND ADDING A NEW CHAPTER 3.25
RELATED TO PUBLIC PROJECTS.
Recommended Action: A. Introduce for first reading by title only, waive full
reading of Ordinance No. XX (2018), receive public testimony, and
schedule the second reading and adoption at the next regularly scheduled
City Council meeting; and
B. Adopt Resolution No. 2018-XX electing for the City of Diamond Bar to
become subject to the California Uniform Public Construction Cost
Accounting Procedures (Public Contract Code Section 22000 et seq.).
Requested by: Finance Department
9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda #: 6.1
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 5,
2018.
RECOMMENDATION:
Approve.
PREPARED BY:
Attachments:
1. 6.1.a Regular Meeting of June 5, 2018.
6.1
Packet Pg. 11
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 5, 2018
CLOSED SESSION: 5:30 P.M., Room CC-8
Public Comments on Closed Session Items: None
► Closed Session Pursuant to Government Code Section 54956.9
Conference with Legal Counsel – Existing Litigation
City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court
Case No. BS173224
City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court
Case Number BS171295
CALL TO ORDER: Mayor Low called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CM/Fox stated that no reportable action was taken during tonight’s Closed Session.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Herrera led the Pledge of Allegiance.
INVOCATION: Monsignor James Loughnane, St. Denis Catholic
Church provided the Invocation.
ROLL CALL: Council Members Lin, Lyons, Tye, Mayor Pro Tem
Herrera and Mayor Low
Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan
McLean, Assistant City Manager; Ken Desforges, IT Manager; Kimberly Young, Senior
Civil Engineer; Dianna Honeywell, Finance Director; Greg Gubman, Community
Development Director; Anthony Santos, Assistant to the City Manager; Amy Haug,
Human Resources/Risk Management; Marsha Roa, Public Information Manager; Cecilia
Arellano, Public Information Coordinator; Dannette Allen, Management Analyst, and
Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
6.1.a
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JUNE 5, 2018 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Robin Smith provided written comments and spoke about environmental integrity
on behalf of the Diamond Bar Sierra Club regarding the Crooked Creek
development project and Larkstone Park landscaping.
Dave Reynolds spoke about crime prevention and the importance of filing police
reports.
Pui Ching Ho spoke about the County’s new website lacount ylibrary.org with the
new tag line “Curiosity Welcomed” as well as, the events planned for the month
of June. More information about programs and events at the Library can be found
on the new website at www.lacountylibrary.org
Marissa Castro-Salvati, Government Relations Manager, Southern California
Edison, shared project information regarding replacement of 600 steel street light
poles in the City of Diamond Bar.
4. RESPONSE TO PUBLIC COMMENTS:
CM/Fox responding to Ms. Smith stated that her comments are regarding a
development application that is with the Community Development Department
and is not before the Council for consideration or discussion. Her comments will
be placed in the file and be taken into consideration as that project moves
forward through the Planning Commission and possibly the City Council.
Community Development, Public Works and Lennar will look into the landscaping
concerns at the newly opened Larkstone Park.
CM/Fox said he appreciated Mr. Reynold’s comments regarding encouraging
residents to file reports and will pass those comments to Deputy Scheller to
include into the “Let’s Talk Public Safety” program.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting – June 12, 2018 – 7:00 p.m., Windmill
Community Room, 21810 Copley Drive (Canceled).
5.2 Concerts in the Park – June 13, 2018 – 6:30 p.m. to 8:00 p.m. – Upstream
(Caribbean & Reggae) - Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.3 Movies Under the Stars – Gnomeo & Juliet – June 13, 2018 – Immediately
following the Concert – Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.4 Traffic and Transportation Commission Meeting – June 14, 2018 – 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
6.1.a
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JUNE 5, 2018 PAGE 3 CITY COUNCIL
5.5 City Council Meeting – June 19, 2018 – 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
5.6 General Plan Advisory Committee Meeting – Thursday, June 21, 2018 -
7:00 p.m., City Hall Windmill Room, 21810 Copley Drive.
6. CONSENT CALENDAR: MPT/Herrera moved, C/Tye seconded, to
approve the Consent Calendar as presented. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera, M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES:
6.1a Study Session Minutes of May 15, 2018 – as presented
6.1b Regular Meeting Minutes of May 15, 2018 – as presented.
6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES:
6.2a Regular Meeting Minutes of April 24, 2018.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MEETING MINUTES:
6.3a Regular Meeting Minutes of April 26, 2018.
6.4 RECEIVED AND FILED TRAFFIC & TRANSPORTATION COMMISSION
MEETING MINUTES:
6.4a Regular Meeting Minutes of April 12
6.5 RATIFIED CHECK REGISTER DATED MAY 10, 2018 THROUGH MAY
30, 2018 TOTALING $2,873,163.61.
6.6 APPROVED TREASURER’S STATEMENT FOR APRIL 2018.
6.7 CANCELLATION OF THE JULY 3, 2018 CITY COUNCIL MEETING.
6.8 AUTHORIZED THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO CDWG FOR THE PURCHASE OF SEVENTEEN (17) HEWLETT
PACKARD COMPUTERS IN THE AMOUNT OF $33,677.26.
6.1.a
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JUNE 5, 2018 PAGE 4 CITY COUNCIL
6.9 APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE FIRST
AMENDMENT TO CONSULTANT SERVICES AGREEMENT WITH
PRINCE GLOBAL SOLUTIONS, LLC EXTENDING THE TERMS OF THE
SERVICE AGREEMENT FOR TWO YEARS THROUGH JUNE 20, 2010.
6.10 AGREEMENT TO REPLACE TWO CITY HALL HVAC UNITS.
A. ADOPTED RESOLUTION NO. 2018-18 APPROVING CITY HALL
HVAC REPLACEMENT PROJECT #25818 WITH TRANE U.S. INC.,
DBA TRANE; AND,
B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE
AGREEMENT WITH TRANE U.S. INC., DBA TRANE FOR THE
PURCHASE, INSTALLATION AND STARTUP OF TWO (2) TRANE
90-TON INTELLIPAK REPLACEMENT UNITS FOR CITY HALL IN
THE AMOUNT OF $380,533, PLUS A CONTINGENCY AMOUNT OF
$15,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED
BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION
AMOUNT OF $395,533.
7. PULIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 ADOPTION OF THE PROPOSED FY 2018-2019 CITY OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING
ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE
COMPENSATION PLAN, AND INVESTMENT POLICY; AND,
ESTABLISHMENT OF A NEW FUND 131, STREET BEAUTIFICATION
FUND IN FY 2017-18.
FD/Honeywell presented the staff report and a power point presentation.
The budget was prepared with the City Council’s priorities and strategic
goals in mind. Staff conducted two Study Sessions for the Council and
public to review the proposed Fiscal Year 2018 -19 budget.
This year’s total budget is $43.5 million which consists of about $29.4
million in the General Fund; $10.2 million in the Capital Improvement
Program and $3.9 million of Other Funds for a total of $43.5 million.
The City’s largest fund is the General Fund which pays for such items as
Parks Maintenance, Public Safety as well as, many other operating
expenditures within the City. The recommended 2018-19 Operating
Budget continues to be conservative in revenue and expenditure growth
while maintaining the City’s current service levels. The estimated General
Fund Revenue is $29.5 million which includes the use of reserves in the
6.1.a
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JUNE 5, 2018 PAGE 5 CITY COUNCIL
amount of $3.8 million. The estimated appropriations for the General
Fund is $29.4 million with an estimated surplus of $84,000.
The law enforcement Contract Rate budget is increasing about 2.5
percent which is $149,000 per year whereas the Liability Trust Fund rate
is 10.5 percent, about $614,000. It is also proposed that the City use up
to an additional $100,000 from the Law Enforcement Reserve Fund for
special assignments and suppression patrols as needed throughout the
community. The total Fiscal Year 2018-19 share budget is $6.6 million.
Also included in the budget is $150,000 for the engineer ing division’s
study for Safe Routes to School as well as, inclusion of two additional
crossing guards which were requested at Walnut and Maple Hill
Elementary Schools, increasing the budget by $24,000, for a total budget
of $174,000 for 2018-19.
In past years, Economic expenditures have been paid for out of the City’s
General Fund Reserves. Going forward, the ongoing expenditures will be
taken from regular operating expenditures. In this division, $25,000 has
been included for the very popular Restaurant Week.
Earlier this year the Council approved the recruitment of a new Parks and
Recreation Director. Recruitment has commenced and the plan is to have
the director on board shortly after the new fiscal year commences. The
salary for this position will be split 50/50 between the Diamond Bar Center
operations and the Recreation Division.
The City plans to add 150 more American Flags at a cost of $40,000 for a
total of 250 flags to be flown along Grand Avenue and $50,000 for holiday
decorations.
As previously mentioned, about $3.8 million in reserves will be used for
CIP $2.2 million and the balance for items such as subsidizing the LLAD’s,
special legal counsel, the new finance system, a new land management
system (RFP development) and professional services related to the ballot
measure. As in previous years General Fund Reserves have subsidized
the Lighting and Landscape Districts. With rising costs and a fixed
amount of property tax assessment available to pay these rising costs, the
City continues to see the General Fund Subsidy grow to about $491,000
for the upcoming Fiscal Year. During the current fiscal year the City will
spend about $441,000.
The Capital Improvement Program is about a $10.2 million program. Key
projects in the program for Fiscal Year 2018 -19 include Park Design for
Sunset Crossing and Heritage Park, Area 6 Street Rehab , Diamond Bar
Boulevard Rehab and the Adaptive Traffic Control System.
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Each year the City is required to compute an annual appropriation limit
(The Gann Limit) and this year’s limit is $46,248,905 with the City’s
proposed appropriations subject to this limit totaling about $35.9 million or
$10.3 million below the City’s limit. Each year the City Council adopts the
Compensation and Benefit Plan for the upcoming fiscal year. When
looking at the CPI (March to March) the rate was established at 3.88
percent and although the CPI was 3.88 percent, the proposed budget
includes a 2.5 percent Cost of Living adjustment. Also include d is a $50
benefit allotment increase and the request for a Flexible Staffing Program.
Also included is the 2018-19 FY Investment Policy which states the goals
of the City’s investment activities puts forth the type of investments in
which the City is allowed to invest as well as, reporting requirements. The
City Council adopted a Revised Investment Policy in January 2018 and as
such, significant changes were made at that point to bring the policy in line
with the California Municipal Treasurer’s Association format. In addition,
staff would like for the City Council to establish a new Fund 131, the Street
Beautification Fund for FY 2017-18 to accommodate development
payments that need to be recorded so that these payments can be used to
complete the Diamond Bar Boulevard Complete Streets project.
MPT/Herrera asked staff to elaborate on the proposed Flexible Staff
Program.
HRM/Haug responded that the development and implementation of a
Flexible Staffing Program would allow the City Manager to efficiently and
effectively staff the organization whereby individuals could be hired at an
entry-level position and then promote them to a higher-level position
based on their qualifications for the position. This would apply only to
positions that have job-series and with the ability to promote individuals it
will save time, be much more cost effective and provide an incentive for
the City to recruit and retain highly-qualified individuals.
C/Lin said it is his understanding that there are federal and state grant
funding available for the Safe Routes to School program and asked if the
$150,000 budget item referred to “matching funds” from the City.
SCE/Young responded that the $150,000 is included in the budget as a
projected amount to do a comprehensive study that will review all school
locations within the City and develop any sort of improvements both on
City property and in conjunction with the school districts, the school
properties and circulation within those properties. Staff plans to pursue
grant funding for this study. The $150,000 in the budget is City funds and
in coordination with the City funds, staff will pursue grant funding to the
greatest extent to supplement the costs of the study.
C/Lin asked if the $150,000 would be a dedi cated expenditure from the
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City.
SCE/Young said that was true unless the City was successful in receiving
grant funding which would offset that $150,000.
C/Lyons said she believed that Council Members were becoming
concerned about the subsidy amount for the Lighting and Landscape
Districts and she asked CM/Fox to comment on the City’s plans to reduce
or eliminate that subsidy.
CM/Fox said that the Council has provided direction for staff to look at
options for District No. 41 and possibly restructure that district or return the
property back to the homeowners’ associations and staff will be working
through that process which is currently underway.
C/Lyons asked FD/Honeywell to comment on how the General Fund
Reserves have looked over the past couple of years and how they will
look in the future.
FD/Honeywell responded that for General Fund Reserves, staff is
anticipating ending the current Fiscal Year at $21.1 million and if the City
does everything that is set forth in the budget with all projects completed
with the use of the General Fund Reserves for those projects, the City
would end the year at about $17.4 million. Compared to other cities
Diamond Bar’s percentage is about 75 percent of the General Fund
Operating Expenditures which is a very healthy level of reserves. With
that said, the City needs to be ever mindful and careful about what it
spends those funds for which need to be one-time projects and not for
ongoing operating costs such as Lighting and Landscape District
expenditures.
M/Low said she noticed this budget is a modest increase from the current
year and wanted to know what staff projects for the next three f iscal years
with respect to revenues and expenses and whether the City is on a
sustainable path forward.
FD/Honeywell said that the City tends to be conservative in its revenue
forecasts because there is not a lot of incoming new revenue. The City
needs to remain vigil about how it spends its money because expenditures
are starting to outpace revenues and Diamond Bar needs to make a
conscious effort to look at containing costs and what can be done to raise
more revenue which means that the City needs to diversify the sales tax
base, encourage new businesses to move into the community and, the
country is overdue for a recession so there are a lot of things to keep track
of and keep an eye on moving forward. Revenues are beginning to level
out which can be seen in this budget and the City needs to keep a
watchful eye on that fact moving forward.
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M/Low thanked FD/Honeywell for that prognosis that as the City prepares
its budget staff and the Council keep that in the forefront. She believes
the budget is very modest but effective in maintaining assets and levels of
service. She appreciates the presentation and its format with the various
divisions, charts and percentages.
FD/Honeywell publicly thanked MA/Allen who worked closely with her on
the budget and credited her for all of the design work involved in the
presentation.
MPT/Herrera moved, C/Lyons seconded, to adopt and approve Budget
Items A through E. Motion approved by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera,
M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 ESTABLISHMENT OF SPECIAL EVENTS COMMITTEE AND
APPOINTMENT OF MEMBERS.
CM/Fox stated that this item was a follow up to the May 15 th Study
Session regarding the budget wherein Council requested that a Special
Events Subcommittee of the City Council, be formed consisting of two
Council Members to work with staff in looking at future public community
events. M/Low has selected MPT/Herrera and C/Lyons to serve as
members of the Special Events Committee and staff is seeking Council’s
ratification thereof.
M/Low said she spoke with C/Lyons and MPT/Herrera who graciously
agreed to participate.
M/Low moved, C/Tye seconded, to establish a Special Events Committ ee
and appoint C/Lyons and MPT/Herrera to serve as members of said
committee. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera,
M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.3 APPOINTMENT TO THE GENERAL PLAN ADVISORY COMMITTEE.
C/Tye announced his appointment of Michael Ramirez to the General Plan
Advisory Committee to replace Joyce Young who recently resigned due to
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responsibilities at work and her young family.
C/Tye moved, C/Lin seconded to ratify the appointment of Michael
Ramirez to the General Plan Advisory Committee. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera,
M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
C/Tye introduced Michael Ramirez.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye reiterated Dave Reynold’s comments about how important it is for
residents to report any and all crimes because things get noticed when law
enforcement becomes aware. So, if you see something, say something and for
those who are victims of crime please take the time to make an incident report
with the Sheriff’s Department. He hopes everyone has or will vote. Two weeks
ago he represented Diamond Bar at the 25th Anniversary of the Pacific Crest Arts
Youth Organization. This group of participants who are selected to join the
organization travels around the country to perform. In 2019 they will represent
Diamond Bar in the Rose Parade. A week from tomorrow, Wednesday, June
13th is the beginning of the annual Concerts in the Park series followed by
Movies under the Stars. It is despicable that people take advantage of seniors
living in mobile home parks. He presented a document that contained
falsehoods including “The City is considering an area that includes the likely
demolition of existing mobile home parks in the area” – it raises concerns about
Washington open to Baker. In fact, it was the City of Diamond Bar that placed a
permanent berm in that area so that trucks would never flow through, another
out-and-out lie. CDD/Gubman wrote a letter to the folks in the Diamond Bar
Mobile Estates and the Walnut Creek Estates residents and in bold print it says
“I’m writing to assure you that such rumors are entirely false.” C/Tye said that if
the City does not nip this kind of stuff in the bud it takes on a life of its own and
he believes the majority of folks that live in the mobile home parks are elderly
and this is nothing but a scare-tactic and, the people responsible for these kinds
of lies should be ashamed of themselves.
MPT/Herrera thanked staff for their tremendous efforts in bringing forth the 2018 -
19 budget that included two study sessions with the City Council to make sure
members understood every aspect of the budget. She thanked M/Low for
appointing both C/Lyons and her to the new committee and looks forward to
working with staff. M/Low asked about the prospects for t he coming years. The
revenues that Diamond Bar has experienced in the past years are declining and
the City needs to be especially careful about how and where it spends its money
so that the City remains solvent without placing extra taxes on residents. She
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and C/Lyons have good work to do and she looks forward to doing so.
C/Lin thanked staff for their effort in putting together the budget which was a long
process. One of the biggest variables in the budget is the Sheriff’s Liability Trust
Fund and hoped that contract cities could get together to see if the budget
number could be reduced. Traffic is better because school is out. He
participated in a seminar over the weekend and learned that on average, about
338,000 are killed each year on the nation’s highways. Drive carefully. He and
C/Lyons attended the Diamond Bar Chinese-American Association’s annual
dinner and saw the installation of a new president. This is one of the largest civic
organizations in the area. They have a Chinese school with 280 students.
C/Lyons echoed her colleagues in thanking FD/Honeywell and MA/Allen for an
excellent budget presentation. As C/Lin said, Council and staff have been going
through this process for two months with study sessions and individual sessions
with Council, etc. Council Members have asked lots of questions and staff has
answered all of them and the adoption process went very smoothly tonight
because of the process. Council appreciates staff’s work. The Chinese -
American Gala’s new president is Ann Sabaria and thanks are extended to
outgoing President Annie Chen who worked very hard with the volunteers and
the school and did an outstanding job for the community. Congratulations to the
Diamond Ranch High School boys’ volleyball team. They won thei r final match
and were proclaimed the CIF Champions for 2017-18 year. While school is out
she believes the Council should find a way to recognize them for their
accomplishments. Congratulations to them. She will see everyone at the
Concerts in the Park and Movies under the Stars on June 13th.
M/Low said she was very distressed by C/Tye’s announcement about the false
information being sent out to residents and she would like staff to look into the
matter as bordering criminal intent and perpetrating frau d on. It is despicable
and encouraged anyone who receives something in the mail that is disturbing to
them please contact the City for clarification. Last Saturday the City opened
Larkstone Park. She showed photos of the park and views from the site. T he
park is nestled into the hillside with spectacular views to the front of the park and
rising hills with oak trees and plantings at the back of the park. There are two
levels to the park and the plantings include drought-tolerant plants – beautiful
cacti and herbs, etc. which are very invigorating to the senses. The amenities in
the park are beautiful and include a large play area with large play structures,
benches, picnic tables, etc. This park did not cost the City one dime. This park
was funded 100 percent with developer funds and the City is very appreciative of
the developer’s efforts as well as, to the good stewardship of City staff who made
this beautiful park happen at such a reasonable price to the City. She offered
congratulations to the graduates and wished them the best in their achievements
and future endeavors. She reminded everyone that Father’s Day is June 17 th
and she wished a Happy Father’s Day to all fathers who are valued and
appreciated. On a personal note, she wished her father and her husband a
Happy Father’s Day.
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ADJOURNMENT: With no further business to conduct, M/Low adjourned the
Regular City Council Meeting at 7:36 p.m. to July 17, 2018.
_____________________________________
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2018.
RUTH LOW , MAYOR
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Agenda #: 6.2
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 31, 2018
THROUGH JUNE 13, 2018 TOTALING $1,191,129.77.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $1,191,129.77.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
DISCUSSION:
The attached check register containing checks dated May 31, 2018 through June 13,
2018 for $1,191,129.77 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departm ental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
6.2
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REVIEWED BY:
Attachments:
1. 6.2.a Check Register Affidavit 6-19-18
2. 6.2.b Check Register 6-19-18
6.2
Packet Pg. 24
6.2.a
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SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125424 06/06/18 AARP AARP 0015350 45300 AARP MATURE DRIVING 0.00 180.0010100 125425 06/06/18 AARROWHE AARROWHEAD SECURITY 0015333 45010 SECURITY GUARDS-DBC 0.00 995.6410100 125426 06/06/18 ABCPUBLI ABC PUBLIC RELATION 0014095 42115 AD-CONCERTS IN PARK 0.00 760.0010100 125426 06/06/18 ABCPUBLI ABC PUBLIC RELATION 0014095 42115 AD-CONNECT W/REC 0.00 1,330.00TOTAL CHECK 0.00 2,090.0010100 125427 06/06/18 ALFAROSA SANDRA ALFARO 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125428 06/06/18 ALPIKENN KENNEDY ALPI 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125429 06/06/18 AGSINC AMERICAN GUARD SERV 0014411 45410 CROSSING GUARD SVCS 0.00 13,194.7210100 125430 06/06/18 ANANDTIN TINA ANAND 001 36615 FACILITY REFUND-DBC 0.00 200.0010100 125430 06/06/18 ANANDTIN TINA ANAND 001 23002 FACILITY REFUND-DBC 0.00 750.00TOTAL CHECK 0.00 950.0010100 125431 06/06/18 AGIACADE ANCOM GROUP INC 0015350 45320 CONTRACT CLASS-SPRI 0.00 586.8010100 125432 06/06/18 BARAJASV VERONICA BARAJAS 001 23002 FACILITY REFUND-DBC 0.00 350.0010100 125433 06/06/18 EVERGREE ROBYN A BECKWITH 0014093 42210 PLANT MAINT-CITY HA 0.00 325.0010100 125433 06/06/18 EVERGREE ROBYN A BECKWITH 0014093 42210 PLANT MAINT-LIBRARY 0.00 107.0010100 125433 06/06/18 EVERGREE ROBYN A BECKWITH 0014093 42210 REPLANT-C/HALL LOBB 0.00 43.80TOTAL CHECK 0.00 475.8010100 125434 06/06/18 BEEREMOV BEE REMOVERS 0015556 42210 BEE REMOVAL-PARK 0.00 115.0010100 125435 06/06/18 BESTLTG BEST LIGHTING PRODU 0014093 42210 MONTHLY MAINT-C/HAL 0.00 217.5210100 125435 06/06/18 BESTLTG BEST LIGHTING PRODU 0015333 42210 MONTHLY MAINT-DBC 0.00 255.3310100 125435 06/06/18 BESTLTG BEST LIGHTING PRODU 0015556 45300 MONTHLY MAINT-PARKS 0.00 1,342.96TOTAL CHECK 0.00 1,815.8110100 125436 06/06/18 BISHOPJO JOHN E BISHOP 0015350 45320 CONTRACT CLASS-SPRI 0.00 154.8010100 125437 06/06/18 BREAUXKA KATHY BREAUX 0015350 45320 CONTRACT CLASS-SPRI 0.00 79.2010100 125438 06/06/18 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 42210 ADDL MAINT-REAGAN P 0.00 483.4610100 125438 06/06/18 VALLEYCR BRIGHTVIEW LANDSCAP 0015333 45300 LANDSCAPE MAINT-DBC 0.00 5,645.4710100 125438 06/06/18 VALLEYCR BRIGHTVIEW LANDSCAP 0015556 45300 LANDSCAPE MAINT-PAR 0.00 29,261.53TOTAL CHECK 0.00 35,390.4610100 125440 06/06/18 CARDINAS HOLLY CARDINAS 001 34780 RECREATION REFUND 0.00 139.0010100 125441 06/06/18 CASTADAM ADAM CASTRO 001 23002 FACILITY REFUND-REA 0.00 100.0010100 125442 06/06/18 CHEMPROL CHEM PRO LABORATORY 0014093 42210 WATER TREATMENT SVC 0.00 155.0010100 125442 06/06/18 CHEMPROL CHEM PRO LABORATORY 0015333 42210 QTRLY WATER TREATME 0.00 155.00TOTAL CHECK 0.00 310.0010100 125443 06/06/18 CHIUTERE TERESA CHIU 001 34780 RECREATION REFUND 0.00 103.006.2.bPacket Pg. 26
SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125444 06/06/18 CHOUAND ANDREW B CHOU 0015350 44100 P & R COMM-MAY 25TH 0.00 45.0010100 125445 06/06/18 CIVICPUB CIVIC PUBLICATIONS 0014096 44000 WEB DESIGN SVCS 0.00 2,716.5010100 125446 06/06/18 CLARYCOR CLARY CORPORATION 0015554 45507 TRAFFIC SIGNAL BTTR 0.00 269.0410100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEE-PL 2018-3 0.00 198.0910100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEE-PR 16-051 0.00 287.1010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 15-241 0.00 448.0010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 16-258 0.00 593.0010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 17-106 0.00 840.4010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PL 2018-3 0.00 1,100.5010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 PROF.SVCS-PR 16-051 0.00 1,595.0010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 0015551 45227 PROF.SVCS-INSPECTIO 0.00 375.0010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEE-PR 15-241 0.00 80.6410100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEE-PR 16-258 0.00 106.7410100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 23012 ADMIN FEE-PR 17-106 0.00 151.2710100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEE-PR 16-051 0.00 -287.1010100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEE-PL 2018-3 0.00 -198.0910100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEE-PR 17-106 0.00 -151.2710100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEE-PR 16-258 0.00 -106.7410100 125447 06/06/18 DAVIDEVA DAVID EVANS AND ASS 001 34650 ADMIN FEE-PR 15-241 0.00 -80.64TOTAL CHECK 0.00 4,951.9010100 125448 06/06/18 DAYNITEC DAY & NITE COPY CEN 0015510 42110 PRINT SVCS-ROAD MAI 0.00 245.7310100 125448 06/06/18 DAYNITEC DAY & NITE COPY CEN 001 23012 PRNT SVCS-PR 17-250 0.00 16.39TOTAL CHECK 0.00 262.1210100 125449 06/06/18 DENNISCA CAROL A DENNIS 0015310 44000 PROF SVCS-P & R COM 0.00 50.0010100 125450 06/06/18 DBCHURCH DIAMOND BAR CHURCH 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125451 06/06/18 DIAMONDC DIAMOND CANYON CHRI 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125452 06/06/18 DIKSHITN NISHANT DIKSHIT 001 34760 RECREATION REFUND 0.00 160.0010100 125453 06/06/18 DUARTENI NICOLE DUARTE 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125454 06/06/18 EDUCATIO EDUCATION TO GO 0015350 45320 CONTRACT CLASS-SPRI 0.00 85.0010100 125455 06/06/18 EXTERIOR EXTERIOR PRODUCTS I 0015350 45305 BANNERS-CONCERTS PK 0.00 2,827.5010100 125456 06/06/18 FRONTIER FRONTIER COMMUNICAT 0015333 42125 PH.SVCS-DBC EMERGNC 0.00 356.9510100 125456 06/06/18 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-CITY HALL 0.00 156.0810100 125456 06/06/18 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-HERITAGE PK 0.00 177.88TOTAL CHECK 0.00 690.9110100 125457 06/06/18 FUENISAB ISABEL FUENTES 001 23002 FACILITY REFUND-DBC 0.00 100.0010100 125458 06/06/18 GATEWAYC GATEWAY CORPORATE C 0014093 42210 CAPITAL CONTRIBUTIO 0.00 173.4210100 125458 06/06/18 GATEWAYC GATEWAY CORPORATE C 0014093 42210 ASSOCIATION DUES-JU 0.00 1,551.186.2.bPacket Pg. 27
SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNTTOTAL CHECK 0.00 1,724.6010100 125459 06/06/18 GERGUISS SHADY GERGUIS 0014070 42335 REIMB-CISCO CCNA TR 0.00 400.0310100 125460 06/06/18 GLENBAND GLENDORA BAND BOOST 001 23002 FACILITY REFUND-DBC 0.00 750.0010100 125461 06/06/18 GUPTAVAR VARUN GUPTA 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125461 06/06/18 GUPTAVAR VARUN GUPTA 001 36625 FACILITY REFUND-S/C 0.00 50.00TOTAL CHECK 0.00 150.0010100 125462 06/06/18 GUTICARO CAROLINA GUTIERREZ 001 23002 FACILITY REFUND-DBC 0.00 100.0010100 125463 06/06/18 HERNMIGU MIGUEL HERNANDEZ 001 23002 FACILITY REFUND-PNT 0.00 100.0010100 125464 06/06/18 HOMEI MEI HO 001 34760 RECREATION REFUND 0.00 160.0010100 125465 06/06/18 HOPSCOTC HOPSCOTCH PRESS INC 0014095 42115 AD-DBC 0.00 2,200.0010100 125466 06/06/18 HOSHIKEV KEVIN HOSHI 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125467 06/06/18 HSIEHKIM KIM HSIEH 0015350 44100 P & R COMM-MAY 25TH 0.00 45.0010100 125468 06/06/18 HSUCECIL CECIL HSU 001 23002 FACILITY REFUND-PNT 0.00 100.0010100 125469 06/06/18 HRCCINC HUMAN RESOURCE CAPI 0014060 42340 TRNG SVCS-H/R 0.00 4,800.0010100 125470 06/06/18 INLAEMPI INLAND EMPIRE MAGAZ 0014095 42115 AD-JUNE BRIDAL SHOW 0.00 795.0010100 125471 06/06/18 JAMESEVE JAMES EVENT PRODUCT 0015350 42145 CARNIVAL RIDES-C/BD 0.00 25,225.0010100 125472 06/06/18 JEANYULA YULAN JEAN 001 34780 RECREATION REFUND 0.00 72.0010100 125473 06/06/18 JLCCCONS JLCC CONSTRUCTION I 001 23012 DEP REFUND-PR 17-93 0.00 2,438.5610100 125473 06/06/18 JLCCCONS JLCC CONSTRUCTION I 001 23012 BOND REFND-PR 17-93 0.00 34,885.00TOTAL CHECK 0.00 37,323.5610100 125474 06/06/18 JOHNCORI CORINNE JOHNSON 001 23002 FACILITY REFUND-REA 0.00 100.0010100 125475 06/06/18 JONESTIY TIYANA JONES 001 23002 FACILITY REFUND-DBC 0.00 100.0010100 125476 06/06/18 KANGMIN MIN KANG 001 34760 RECREATION REFUND 0.00 1,565.0010100 125477 06/06/18 KINGSHAN SHANNON KING 001 23002 FACILITY REFUND-S/C 0.00 200.0010100 125478 V 06/06/18 KIRKJUST JUSTIN KIRK 001 23002 FACILITY REFUND-DBC 0.00 -1,050.0010100 125478 06/06/18 KIRKJUST JUSTIN KIRK 001 23002 FACILITY REFUND-DBC 0.00 1,050.00TOTAL CHECK 0.00 0.0010100 125479 06/06/18 LESTERLI LESTER LITHOGRAPH I 0014095 42110 PRINT SVCS-DBCONN 0.00 3,792.0010100 125480 06/06/18 LIANGBEN BENNY LIANG 0015350 44100 P & R COMM-MAY 25TH 0.00 45.006.2.bPacket Pg. 28
SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125481 06/06/18 LIEBERTC LIEBERT CASSIDY WHI 0014020 44021 LEGAL SVCS-H/R 0.00 308.0010100 125482 06/06/18 LORBEERM LORBEER MIDDLE SCHO 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125483 06/06/18 MAPLEHIL MAPLE HILL ELEMENTA 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125484 06/06/18 MEDIEVAL MEDIEVAL TIMES DINN 0015350 42410 EXCURSION-DAY CAMP 0.00 2,635.0010100 125485 06/06/18 MOBILERE MOBILE RELAY ASSOCI 0014440 42130 REPEATER SVCS-JUNE 0.00 78.7510100 125486 06/06/18 MOHINDRA PAMELA MOHINDRA 001 23002 FACILITY REFUND-DBC 0.00 1,000.0010100 125487 06/06/18 MTCALVAR MT CALVARY LUTHERAN 0015350 42140 GYM RENTAL-REC 0.00 3,950.0010100 125488 06/06/18 OKADABRI BRIAN OKADA 001 23002 FACILITY REFUND-REA 0.00 100.0010100 125489 06/06/18 ORORATHO THOMAS M ORONA 0015350 44100 P & R COMM-MAY 25TH 0.00 45.0010100 125490 06/06/18 ORTEGALE LETICIA ORTEGA 001 36618 FACILITY REFUND-HRT 0.00 139.5810100 125490 06/06/18 ORTEGALE LETICIA ORTEGA 001 23004 FACILITY REFUND-HRT 0.00 159.0010100 125490 06/06/18 ORTEGALE LETICIA ORTEGA 001 23002 FACILITY REFUND-HRT 0.00 500.00TOTAL CHECK 0.00 798.5810100 125491 06/06/18 OTSULYNN LYNN OTSU 001 23002 FACILITY REFUND-HRT 0.00 200.0010100 125492 06/06/18 PCYAO PACIFIC CREST YOUTH 001 23002 FACILITY REFUND-DBC 0.00 1,000.0010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 PROF.SVCS-PR 18-896 0.00 547.5010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 PROF.SVCS-PR 17-185 0.00 600.0010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 0015551 45223 PROF.SVCS-PLAN CHEC 0.00 92.0910100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 0015551 45223 PROF.SVCS-PLAN CHEC 0.00 349.6110100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 0015551 45223 PROF.SVCS-GRADING R 0.00 261.9910100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 ADMIN FEE-PR 18-896 0.00 98.5510100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 34650 ADMIN FEE-PR 17-250 0.00 -22.5010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 ADMIN FEE-PR 17-250 0.00 22.5010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 ADMIN FEE-PR 17-185 0.00 108.0010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 23012 PROF.SVCS-PR 17-250 0.00 125.0010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 34650 ADMIN FEE-PR 17-185 0.00 -108.0010100 125494 06/06/18 PENCOENG PENCO ENGINEERING I 001 34650 ADMIN FEE-PR 18-896 0.00 -98.55TOTAL CHECK 0.00 1,976.1910100 125495 06/06/18 PSI PROTECTION ONE INC 0015556 42210 ALARM SVCS-HERITAGE 0.00 126.0210100 125495 06/06/18 PSI PROTECTION ONE INC 0015333 42210 ALARM SVCS-DBC 0.00 146.67TOTAL CHECK 0.00 272.6910100 125496 06/06/18 PUBLICFI PUBLIC FINANCE STRA 0014030 44000 CONSULTING SVCS-ELE 0.00 6,500.0010100 125497 06/06/18 PUNBEN BEN PUN 001 23002 FACILITY REFUND-PTR 0.00 100.0010100 125498 06/06/18 PUNDAMIE CHERRY PUNDAMIERA 001 23002 FACILITY REFUND-HRT 0.00 200.0010100 125499 06/06/18 QUINYOLA YOLANDA QUINONES 001 23002 FACILITY REFUND-PNT 0.00 100.006.2.bPacket Pg. 29
SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125500 06/06/18 REDDIAMO RED DIAMOND ROOFING 001 23006 REFUND-RECYCLING DE 0.00 250.0010100 125501 06/06/18 REUELGRE GREGORY C REUEL 0014096 44000 REPORT UPDATE-APR 1 0.00 1,500.0010100 125502 06/06/18 REYMARIA MARIA SERENA REYES 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125503 06/06/18 RODRIGOJ JON ERICK RODRIGO 001 23002 FACILITY REFUND-PNT 0.00 200.0010100 125504 06/06/18 ROSSCREA ROSS CREATIONS 0015350 45300 DEP-SOUND SYS 7/4/1 0.00 700.0010100 125505 06/06/18 ROWLANDU ROWLAND UNIFIED SCH 001 36618 FACILITY REFUND-DBC 0.00 93.0510100 125506 06/06/18 ROWLANDU ROWLAND UNIFIED SCH 001 23002 FACILITY REFUND-DBC 0.00 500.0010100 125507 06/06/18 SAADELDI AHMED SAADELDIN 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125508 06/06/18 SALCIDOR ROBERT SALCIDO 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125509 06/06/18 SAMPABRA SAMPA BRAZILIAN JIU 0015350 45320 CONTRACT CLASS-SPRI 0.00 97.2010100 125510 06/06/18 SGVCMA SAN GABRIEL VALLEY 0014030 42325 SGVCMA WKSHP-STAFF 0.00 300.0010100 125511 06/06/18 SERRIRMA IRMA SERRANO 001 23002 FACILITY REFUND-PNT 0.00 100.0010100 125512 06/06/18 SHEPPARD SHEPPARD, MULLIN, R 0014020 44021 LEGAL SVCS-T/HERMAN 0.00 43,092.1810100 125513 06/06/18 SIGMACOD SIGMA CODING LLC 0015350 45320 CONTRACT CLASS-SPRI 0.00 2,457.0010100 125514 06/06/18 SIMPSONA SIMPSON ADVERTISING 0014095 44000 GRAPHIC DESIGN SVCS 0.00 825.0010100 125514 06/06/18 SIMPSONA SIMPSON ADVERTISING 0014095 44000 GRAPHIC DESIGN SVCS 0.00 1,207.50TOTAL CHECK 0.00 2,032.5010100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 188.0510100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 2,362.6410100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 0015556 42126 ELECT SVCS-T/CONTRO 0.00 55.9810100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 119.7010100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 170.50TOTAL CHECK 0.00 2,896.8710100 125516 06/06/18 ADELPHIA SPECTRUM BUSINESS 0014070 44030 PH.SVCS-DBC 0.00 103.8510100 125517 06/06/18 SUNSHINE SUNSHINE ROOFING 001 23006 REFUND-RECYCLING DE 0.00 250.0010100 125518 06/06/18 TABIZONR ROSARIO TABIZON 001 34760 RECREATION REFUND 0.00 160.0010100 125519 06/06/18 TENNISAN TENNIS ANYONE INC 0015350 45320 CONTRACT CLASS-SPRI 0.00 4,109.0010100 125520 06/06/18 THECOMDY THE COMDYN GROUP IN 0014070 44000 MEMO CREDIT 0.00 -683.7310100 125520 06/06/18 THECOMDY THE COMDYN GROUP IN 0014070 44000 GIS SUPPORT SVCS-5/ 0.00 1,481.42TOTAL CHECK 0.00 797.696.2.bPacket Pg. 30
SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125521 06/06/18 THESAUCE THE SAUCE CREATIVE 0015350 45305 BANNERS-CONCERTS PK 0.00 136.8710100 125521 06/06/18 THESAUCE THE SAUCE CREATIVE 0015350 42110 POSTCARD/FLYER-7/4/ 0.00 671.77TOTAL CHECK 0.00 808.6410100 125522 06/06/18 THONGLIN LIN THONG 001 34760 RECREATION REFUND 0.00 340.0010100 125523 06/06/18 TRIANGLE TRIANGLE FRATERITY 001 23002 FACILITY REFUND-DBC 0.00 100.0010100 125524 06/06/18 VARGASMA MARNIE VARGAS 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125525 06/06/18 VERIZONW VERIZON WIRELESS 0014070 42125 CELL CHRGS-PW,CS,CD 0.00 1,954.5210100 125526 06/06/18 GRAINGER W.W. GRAINGER INC. 0015556 41200 SUPPLIES-PARKS 0.00 92.6310100 125527 06/06/18 WVUSD WALNUT VALLEY UNIFI 0015350 42140 GYM RENTAL-VOLLEYBA 0.00 756.0010100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 67.6710100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 129.4710100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 261.4110100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 282.6210100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 287.2510100 125528 06/06/18 WAXIESAN WAXIE SANITARY SUPP 0014093 41200 SUPPLIES-CITY HALL 0.00 360.09TOTAL CHECK 0.00 1,388.5110100 125529 06/06/18 WESTCOAS WEST COAST ARBORIST 0015558 45509 TREE MAINT SVCS-MAY 0.00 13,299.8310100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 15-274 0.00 200.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 17-106 0.00 300.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 17-662 0.00 400.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 16-234 0.00 400.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 PROF.SVCS-PR 18-896 0.00 800.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEE-PR 17-106 0.00 54.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEE-PR 16-234 0.00 72.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEE-PR 17-662 0.00 72.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEE-PR 16-234 0.00 -72.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEE-PR 17-106 0.00 -54.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEE-PR 15-274 0.00 -36.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEE-PR 18-896 0.00 144.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEE-PR 18-896 0.00 -144.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 34650 ADMIN FEE-PR 17-662 0.00 -72.0010100 125530 06/06/18 WILLDANG WILLDAN GEOTECHNICA 001 23012 ADMIN FEE-PR 15-274 0.00 36.00TOTAL CHECK 0.00 2,100.0010100 125531 06/06/18 PAETECCO WINDSTREAM 0014070 42125 TRUNKLINE SVCS-C/HA 0.00 1,968.2410100 125532 06/06/18 WONGWAIK WAI KWONG WONG 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125533 06/06/18 YANGWEIY WEI YING YANG 001 36625 FACILITY REFUND-HRT 0.00 25.0010100 125533 06/06/18 YANGWEIY WEI YING YANG 001 23002 FACILITY REFUND-HRT 0.00 100.00TOTAL CHECK 0.00 125.0010100 125534 06/06/18 YULISHA LISHA YU 001 23002 FACILITY REFUND-S/C 0.00 100.006.2.bPacket Pg. 31
SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125535 06/13/18 AMERICOM AMERICOMP GROUP 0014070 41200 TONER-DBC PRINTERS 0.00 409.5110100 125536 06/13/18 EVERGREE ROBYN A BECKWITH 0015556 42210 PLANT SVCS-HERITAGE 0.00 135.0010100 125536 06/13/18 EVERGREE ROBYN A BECKWITH 0015333 45300 PLANT SVCS-DBC 0.00 200.00TOTAL CHECK 0.00 335.0010100 125537 06/13/18 BELLACLA CLAIRE BELLA 001 23002 FACILITY REFUND-HRT 0.00 200.0010100 125539 06/13/18 BLACKMAN HAILE BLACKMAN 0015350 45305 BAND-CONCERT IN PAR 0.00 1,400.0010100 125540 06/13/18 BRYDMARK MARK BRYD 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125541 06/13/18 BSNSPORT BSN SPORTS CORP 0015350 41200 SUPPLIES-DAY CAMP 0.00 130.9510100 125541 06/13/18 BSNSPORT BSN SPORTS CORP 0015556 42210 SUPPLIES-PUBLIC WOR 0.00 168.80TOTAL CHECK 0.00 299.7510100 125542 06/13/18 CASTCARL CARLA CASTILLO 001 23002 FACILITY REFUND-S/C 0.00 100.0010100 125543 06/13/18 REINBERG CNC PRINTWERKS 0014030 42110 PRINT SVCS-BUS CARD 0.00 197.1010100 125544 06/13/18 CONRADLA LAURIE CONRAD 001 34730 RECREATION REFUND 0.00 96.0010100 125545 06/13/18 CARONADO ERIKA CORONADO 001 23002 FACILITY REFUND-DBC 0.00 600.0010100 125546 06/13/18 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-REG MTG 0.00 100.0010100 125547 06/13/18 DEPTOFJU DEPARTMENT OF JUSTI 0014060 42345 PROF.SVCS-H/R 0.00 256.0010100 125550 06/13/18 DUEBERTK KLAUS DUEBERT 0015350 45300 PROF.SVCS-DAY CAMP 0.00 1,500.0010100 125551 06/13/18 ECOFERTI ECOFERT INC 0015556 42210 FERTIGATION SVCS-MA 0.00 290.0010100 125552 06/13/18 ECSIMAGI ECS IMAGING INC 0014030 44000 AD MODULE-LASERFICH 0.00 1,800.0010100 125553 06/13/18 FRONTIER FRONTIER COMMUNICAT 0014070 42125 PH.SVCS-SRST CHI C/ 0.00 803.5310100 125553 06/13/18 FRONTIER FRONTIER COMMUNICAT 0015556 42125 PH.SVCS-HERITAGE PK 0.00 57.6810100 125553 06/13/18 FRONTIER FRONTIER COMMUNICAT 0014030 42125 PH.SVCS-CMGR FAX 0.00 89.4210100 125553 06/13/18 FRONTIER FRONTIER COMMUNICAT 0015556 42125 PH.SVCS-HERITAGE FA 0.00 96.3610100 125553 06/13/18 FRONTIER FRONTIER COMMUNICAT 0014030 42125 PH.SVCS-C/H ELEVATO 0.00 162.12TOTAL CHECK 0.00 1,209.1110100 125554 06/13/18 GLOWZONE GLOWZONE HUNTINGTON 0015350 42410 EXCURSION-DAY CAMP 0.00 787.5010100 125555 06/13/18 GOLIVETE GO LIVE TECHNOLOGY 0014070 44000 APPL SVCS-CITY VIEW 0.00 1,479.0010100 125556 06/13/18 GRAFFITI GRAFFITI CONTROL SY 0015230 45520 GRAFFITI ABATEMENT 0.00 2,912.0010100 125557 06/13/18 GRICHERL LINDA GRICHER 001 34730 RECREATION REFUND 0.00 48.0010100 125558 06/13/18 GJSINC GUARANTEED JANITORI 0015556 45300 JANITORIAL SVCS-PAR 0.00 1,327.1010100 125558 06/13/18 GJSINC GUARANTEED JANITORI 0015333 45300 JANITORIAL SVCS-DBC 0.00 3,777.546.2.bPacket Pg. 32
SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125558 06/13/18 GJSINC GUARANTEED JANITORI 0014093 42210 JANITORIAL SVCS-C/H 0.00 6,713.34TOTAL CHECK 0.00 11,817.9810100 125559 06/13/18 HARRISCO HARRIS COMPUTER SYS 0014070 46235 CITY VIEW SOFTWARE 0.00 4,422.0010100 125560 06/13/18 HENRYMAR MARY HENRY 001 34730 RECREATION REFUND 0.00 43.0010100 125561 06/13/18 HINDOYAN GARABET HINDOYAN 0015350 45300 SENIOR DINNER DANCE 0.00 1,308.5310100 125562 06/13/18 HINESNAN NANCY HINES 001 34730 RECREATION REFUND 0.00 192.0010100 125563 06/13/18 HOMEDEPO HOME DEPOT CREDIT S 0015556 41200 SUPPLIES-PARKS 0.00 33.4110100 125564 06/13/18 INSTITUT INSTITUTE OF KNOWLE 001 23002 FACILITY REFUND-DBC 0.00 800.0010100 125565 06/13/18 AOS INTEGRUS LLC 0014070 42100 RICOH COPY CHARGES 0.00 995.3510100 125566 06/13/18 JIANGXUE XUEMEI JIANG 001 34760 RECREATION REFUND 0.00 525.0010100 125567 06/13/18 JOHNSONK KEITH E JOHNSON 0015350 45300 SENIOR DANCE-DJ 0.00 350.0010100 125568 06/13/18 KEETONHO HOLLIE KEETON 001 36618 FACILITY REFUND-DBC 0.00 27.9110100 125568 06/13/18 KEETONHO HOLLIE KEETON 001 23002 FACILITY REFUND-DBC 0.00 1,800.00TOTAL CHECK 0.00 1,827.9110100 125569 06/13/18 KELLCYNT CYNTHIA VAN KELLOGG 001 23002 FACILITY REFUND-DBC 0.00 1,050.0010100 125570 06/13/18 KIMLEYHO KIMLEY HORN AND ASS 001 23010 PROF.SVCS-PL 2018-3 0.00 683.5510100 125571 06/13/18 KIRKJUST JUSTIN KIRK 001 23002 FACILITY REFUND-DBC 0.00 1,050.0010100 125572 06/13/18 LANDSEND LANDS’ END INC 0015230 41200 SUPPLIES-CODE ENFOR 0.00 74.2210100 125573 06/13/18 LACASSES LOS ANGELES COUNTY 0014070 42205 SBF ABSTRACT DATA-G 0.00 64.0010100 125574 06/13/18 LASHERIF LOS ANGELES COUNTY 0014411 45402 ST SWEEPING SVCS-AP 0.00 734.4410100 125574 06/13/18 LASHERIF LOS ANGELES COUNTY 0014411 45402 CALVARY CHAPEL-APR 0.00 8,646.5710100 125574 06/13/18 LASHERIF LOS ANGELES COUNTY 0014411 45402 SPL EVENT-CITY B/DA 0.00 715.3510100 125574 06/13/18 LASHERIF LOS ANGELES COUNTY 0014411 45401 STAR DEPUTY SVCS-AP 0.00 11,377.9510100 125574 06/13/18 LASHERIF LOS ANGELES COUNTY 0014411 45401 CONTRACT SVCS-APR 1 0.00 523,732.55TOTAL CHECK 0.00 545,206.8610100 125575 06/13/18 LUXIXI XIXI LU 001 34720 RECREATION REFUND 0.00 86.0010100 125578 06/13/18 MOBILEIN MOBILE INDUSTRIAL S 0015556 41200 CYLINDER ARGON 0.00 8.0010100 125578 06/13/18 MOBILEIN MOBILE INDUSTRIAL S 0015350 41200 SUPPLIES-HELIUM 0.00 90.00TOTAL CHECK 0.00 98.0010100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014030 41200 SUPPLIES-CMGR 0.00 924.4710100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014050 41200 SUPPLIES-FINANCE 0.00 41.3710100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014070 41200 SUPPLIES-P/SYS 0.00 43.4310100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0015333 41200 SUPPLIES-DBC 0.00 366.976.2.bPacket Pg. 33
SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0015350 41200 SUPPLIES-REC 0.00 385.5310100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014065 41300 SUPPLIES-P/SAFETY 0.00 427.3910100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014030 42110 SUPPLIES-CMGR 0.00 67.9610100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0015510 41200 SUPPLIES-P/WORKS 0.00 87.1710100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014096 45000 SUPPLIES-ECO DEV 0.00 116.5510100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014411 42363 SUPPLIES-SHERIFF 0.00 123.2510100 125579 06/13/18 OFFICESO OFFICE SOLUTIONS 0014095 41200 SUPPLIES-P/INFO 0.00 221.88TOTAL CHECK 0.00 2,805.9710100 125580 06/13/18 ORDONEZF FANNIE ORDONEZ 001 23002 FACILITY REFUND-DBC 0.00 612.5010100 125581 06/13/18 PIAZZADO DOLORES PIAZZA 001 34730 RECREATION REFUND 0.00 48.0010100 125582 06/13/18 PREHISTO PREHISTORIC PETS 0015350 45300 EXCURSION-DAY CAMP 0.00 525.0010100 125583 06/13/18 RFDICKSO R F DICKSON COMPANY 0015554 45501 STREET SWEEPING SVC 0.00 11,765.9210100 125584 06/13/18 RAMITINA TINA MARIE RAMIREZ 001 23002 FACILITY REFUND-HRT 0.00 700.0010100 125586 06/13/18 RIVASRAI RAISSA RIVAS 001 23002 FACILITY REFUND-DBC 0.00 1,040.0010100 125587 06/13/18 ROSSCREA ROSS CREATIONS 0015350 45305 SOUND SYS-CONCERTS 0.00 750.0010100 125588 06/13/18 SANTANTH ANTHONY SANTOS 001 23002 FACILITY REFUND-HRT 0.00 700.0010100 125590 06/13/18 SHAWYULI YULIN SHAW 001 34760 RECREATION REFUND 0.00 165.0010100 125591 06/13/18 SKATEEXP SKATE EXPRESS INC 0015350 42410 EXCURSION-DAY CAMP 0.00 800.0010100 125592 06/13/18 SLANECAT CATHY SLANE 001 23002 FACILITY REFUND-HRT 0.00 100.0010100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 0015556 42126 ELECT SVCS-PARKS 0.00 3,309.5410100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 0015333 42126 ELECT SVCS-DBC 0.00 4,769.99TOTAL CHECK 0.00 8,079.5310100 125594 06/13/18 SPARKLET SPARKLETTS 0015556 42130 EQ RENTAL-S/CYN PK 0.00 12.0010100 125595 06/13/18 TASC TASC 0014060 42346 FLEX ADMIN SVCS 0.00 100.0010100 125596 06/13/18 TENNISAN TENNIS ANYONE INC 0015350 45320 CONTRACT CLASS-SUMM 0.00 1,965.6010100 125597 06/13/18 TERRYSTE TERRY’S TESTING INC 0015333 42210 BACKFLOW TESTING-DB 0.00 130.0010100 125598 06/13/18 THESAUCE THE SAUCE CREATIVE 0015350 45305 PRINT SVCS-CONCERTS 0.00 193.7710100 125599 06/13/18 USDEPART U S DEPARTMENT OF E 001 21114 MISC PAYABLE-PP 12/ 0.00 263.3310100 125600 06/13/18 ULINEINC ULINE INC 0014065 41200 FIRST AID SUPPLIES 0.00 129.1710100 125601 06/13/18 USBANK US BANK 0014050 44000 CITY CREDIT CARD-MA 0.00 25,314.5810100 125602 06/13/18 USHEALTH US HEALTHWORKS MEDI 0014060 42345 PRE-EMPLYMNT PHYSCL 0.00 717.006.2.bPacket Pg. 34
SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125602 06/13/18 USHEALTH US HEALTHWORKS MEDI 0014060 42345 PRE-EMPLYMNT PHYSCL 0.00 239.00TOTAL CHECK 0.00 956.0010100 125603 06/13/18 GRAINGER W.W. GRAINGER INC. 0015556 42210 CREDIT MEMO 0.00 -92.6310100 125603 06/13/18 GRAINGER W.W. GRAINGER INC. 0015333 42210 SUPPLIES-DBC 0.00 19.9710100 125603 06/13/18 GRAINGER W.W. GRAINGER INC. 0015556 42210 SUPPLIES-PARKS 0.00 80.59TOTAL CHECK 0.00 7.9310100 125605 06/13/18 WAXIESAN WAXIE SANITARY SUPP 0015333 41200 SUPPLIES-DBC 0.00 732.1810100 125606 06/13/18 WEIPAULI PAULINE WEI 001 34780 RECREATION REFUND 0.00 140.0010100 125607 06/13/18 YANGWEIY WEI YING YANG 001 23002 FACILITY REFUND-HRT 0.00 200.0010100 12/18PP 06/13/18 TASC TASC 001 21119 6/15/18-P/R DEDUCTI 0.00 1,240.7010100 PP12/18 06/13/18 PERSRETI PERS RETIREMENT FUN 001 21109 RETIRE CONTRIB-PEPR 0.00 2,327.5510100 PP12/18 06/13/18 PERSRETI PERS RETIREMENT FUN 001 21109 RETIRE CONTRIB-EE 0.00 27,536.8610100 PP12/18 06/13/18 PERSRETI PERS RETIREMENT FUN 001 21109 SURVIVOR BENEFIT 0.00 51.15TOTAL CHECK 0.00 29,915.5610100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 001 10200 P/R TRANSFER-12/PP 0.00 186,494.0910100 PP 12/18 06/13/18 VANTAGEP VANTAGEPOINT TRNSFR 001 21108 6/15/18-P/R DEDUCTI 0.00 6,343.5410100 PP 12/18 06/13/18 VANTAGEP VANTAGEPOINT TRNSFR 001 21108 6/15/18-LOAN DEDUCT 0.00 3,403.64TOTAL CHECK 0.00 9,747.18TOTAL CASH ACCOUNT 0.00 1,122,553.10TOTAL FUND 0.00 1,122,553.106.2.bPacket Pg. 35
SUNGARD PENTAMATION INC PAGE NUMBER: 11DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 112 - PROP A - TRANSIT FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 112 10200 P/R TRANSFER-12/PP 0.00 4,624.01TOTAL CASH ACCOUNT 0.00 4,624.01TOTAL FUND 0.00 4,624.016.2.bPacket Pg. 36
SUNGARD PENTAMATION INC PAGE NUMBER: 12DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 113 - PROP C - TRANSIT TAX FUNDCASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 113 10200 P/R TRANSFER-12/PP 0.00 3,035.40TOTAL CASH ACCOUNT 0.00 3,035.40TOTAL FUND 0.00 3,035.406.2.bPacket Pg. 37
SUNGARD PENTAMATION INC PAGE NUMBER: 13DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 115 - INTEGRATED WASTE MGT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125445 06/06/18 CIVICPUB CIVIC PUBLICATIONS 1155515 44000 WEB DESIGN SVCS 0.00 85.0010100 125493 06/06/18 PAPERREC PAPER RECYCLING & S 1155515 44000 DBC PAPER RECYCLING 0.00 40.0010100 125493 06/06/18 PAPERREC PAPER RECYCLING & S 1155515 44000 CITY HALL PAPER REC 0.00 55.00TOTAL CHECK 0.00 95.0010100 125548 06/13/18 DISCOVER DISCOVERY SCIENCE C 1155515 45500 PROG DELIVERY-MAY 1 0.00 1,986.0010100 125549 06/13/18 DOGGIEWA DOGGIE WALK BAGS IN 1155515 41200 SUPPLIES-DOGGIE BAG 0.00 1,257.0610100 125577 06/13/18 MERCURYD MERCURY DISPOSAL SY 1155515 45500 RECYCLING-CITY HALL 0.00 108.3410100 125577 06/13/18 MERCURYD MERCURY DISPOSAL SY 1155515 45500 RECYCLING-BULBS/BTT 0.00 1,463.56TOTAL CHECK 0.00 1,571.9010100 125585 06/13/18 RSM RECYCLE STRATEGIC M 1155515 44000 USED OIL OUTREACH 0.00 460.0010100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 115 10200 P/R TRANSFER-12/PP 0.00 12,706.69TOTAL CASH ACCOUNT 0.00 18,161.65TOTAL FUND 0.00 18,161.656.2.bPacket Pg. 38
SUNGARD PENTAMATION INC PAGE NUMBER: 14DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 125 - COM DEV BL0CK GRANT FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125589 06/13/18 SCIL SERVICE CENTER FOR 1255215 44000 COMM DIVERSION PROJ 0.00 239.1610100 125589 06/13/18 SCIL SERVICE CENTER FOR 1255215 44000 COMM DIVERSION PROJ 0.00 1,640.2810100 125589 06/13/18 SCIL SERVICE CENTER FOR 1255215 44000 COMM DIVERSION PROJ 0.00 847.52TOTAL CHECK 0.00 2,726.96TOTAL CASH ACCOUNT 0.00 2,726.96TOTAL FUND 0.00 2,726.966.2.bPacket Pg. 39
SUNGARD PENTAMATION INC PAGE NUMBER: 15DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 138 - LLAD 38 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125435 06/06/18 BESTLTG BEST LIGHTING PRODU 1385538 42210 MONTHLY MAINT-DIST 0.00 283.4510100 125515 06/06/18 SCE SOUTHERN CALIFORNIA 1385538 42126 ELECT SVCS-T/CONTRO 0.00 24.5610100 125576 06/13/18 MCECORPO MCE CORPORATION 1385538 45500 LANDSCAPE MAINT-MAY 0.00 5,002.0010100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 1385538 42126 ELECT SVCS-DIST 38 0.00 66.9010100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 1385538 42126 ELECT SVCS-DIST 38 0.00 641.96TOTAL CHECK 0.00 708.8610100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 138 10200 P/R TRANSFER-12/PP 0.00 1,150.89TOTAL CASH ACCOUNT 0.00 7,169.76TOTAL FUND 0.00 7,169.766.2.bPacket Pg. 40
SUNGARD PENTAMATION INC PAGE NUMBER: 16DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 139 - LLAD 39 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125576 06/13/18 MCECORPO MCE CORPORATION 1395539 45500 LANDSCAPE MAINT-MAY 0.00 17,373.0010100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 1395539 42126 ELECT SVCS-DIST 39 0.00 464.7810100 125604 06/13/18 WVWATER WALNUT VALLEY WATER 1395539 42126 WATER SVCS-RIMFORD 0.00 64.7710100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 139 10200 P/R TRANSFER-12/PP 0.00 657.75TOTAL CASH ACCOUNT 0.00 18,560.30TOTAL FUND 0.00 18,560.306.2.bPacket Pg. 41
SUNGARD PENTAMATION INC PAGE NUMBER: 17DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 141 - LLAD 41 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125576 06/13/18 MCECORPO MCE CORPORATION 1415541 45500 LANDSCAPE MAINT-MAY 0.00 5,673.0010100 125593 06/13/18 SCE SOUTHERN CALIFORNIA 1415541 42126 ELECT SVCS-DIST 41 0.00 266.5810100 12-PP 18 06/13/18 PAYROLL PAYROLL TRANSFER 141 10200 P/R TRANSFER-12/PP 0.00 559.01TOTAL CASH ACCOUNT 0.00 6,498.59TOTAL FUND 0.00 6,498.596.2.bPacket Pg. 42
SUNGARD PENTAMATION INC PAGE NUMBER: 18DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 160 - USED MOTOR OIL BLK GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125585 06/13/18 RSM RECYCLE STRATEGIC M 1605516 44000 USED OIL OUTREACH 0.00 500.00TOTAL CASH ACCOUNT 0.00 500.00TOTAL FUND 0.00 500.006.2.bPacket Pg. 43
SUNGARD PENTAMATION INC PAGE NUMBER: 19DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 520 - VEHICLE MAINT/REPL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125439 06/06/18 CALCOAAU CALIFORNIA COACH AU 5205556 42203 TOWING-CITY VEH 0.00 100.00TOTAL CASH ACCOUNT 0.00 100.00TOTAL FUND 0.00 100.006.2.bPacket Pg. 44
SUNGARD PENTAMATION INC PAGE NUMBER: 20DATE: 06/13/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:43:44 CHECK REGISTER - BY FUNDSELECTION CRITERIA: transact.ck_date between ’20180531 00:00:00.000’ and ’20180613 00:00:00.000’ACCOUNTING PERIOD: 12/18 FUND - 530 - EQUIP MAINT/REPL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT10100 125538 06/13/18 BIRDROCK BIRD ROCK SYSTEMS, 5304070 46235 MIGRATION-CITY SERV 0.00 7,200.00TOTAL CASH ACCOUNT 0.00 7,200.00TOTAL FUND 0.00 7,200.00TOTAL REPORT 0.00 1,191,129.776.2.bPacket Pg. 45
Agenda #: 6.3
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DIANA CHO AND ASSOCIATES (DCA) TO
PROVIDE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
LABOR AND CONTRACT COMPLIANCE SERVICES THROUGH JUNE
30, 2019.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Second Amendment to Consulting
Services Agreement with Diana Cho and Associates granting the second of four
optional one-year extensions to June 30, 2019.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-2019 would be $24,000.
Sufficient funds are included in the FY 2018-2019 Community Development Block Grant
(CDBG) Budget to cover such services, which are ultimately reimbursed to the City by
the Federal Government.
BACKGROUND/DISCUSSION:
The City receives annual Community Development Block Grant (CDBG) funds
disbursed through the Los Angeles County Community Development Commission
(CDC). The funds are used for a variety of capital and service based programs, such as
park and sidewalk ADA improvements, and senior programs. As a contract City,
Diamond Bar has utilized professional consultants to provide la bor and contract
compliance services to oversee use of CDBG funds and ensure compliance with federal
and CDC rules and regulations.
On July 1, 2016, the City entered into a Consultant Services Agreement with DCA to
administer the FY 2016-2017 CDBG program for a not-to-exceed amount of $20,284.
The original Agreement included four one-year extension options. The City Council
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exercised its first option, extending the expiration date to June 30, 2018, and increasing
the not-to-exceed amount by $35,100 to cover projected administrative fees for FY
2017-2018.
DCA Principal Diana Cho has served the City in a skillful, professional and cost -
effective manner. Her expertise in the complexities of CDBG administration has
ensured that the City remains in good standing with the CDC. Based on her successful
performance, it is recommended that the City Council grant the second of four optional
one-year extensions through June 30, 2019. The proposed fee amount of not -to-
exceed $24,000 is reasonable to administer and manage the $250,000 CDBG Program
for FY 2018-2019.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached draft Second Amendment to
the Consulting Services Agreement.
PREPARED BY:
Attachments:
1. 6.3.a Second Amendment to Diana Cho Consulting Services Agreement
6.3
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1293503.1
SECOND AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Second Amendment to Consultant Services Agreement (“Second Amendment”)
is made and entered into as of June 19, 2018, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Diana Cho and Associates, a sole proprietorship (herein
referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of July 1, 2016, which is incorporated herein by this reference (“Original
Agreement”); and
B. The City and the Consultant entered into that certain First Amendment dated
as of June 20, 2017, which is incorporated herein by this reference (“First Amendment”); and
C. The City and the Consultant desire to amend the Agreement as provided
herein.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Consultant’s Services. Section 1 of the Original Agreement is
hereby amended to name Greg Gubman, Community Development Director, as the City’s
Project Manager.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from July 1, 2016 to June 30, 2017. The First Amendment extended the Term of the Original
Agreement to June 30, 2018. This Second Amendment extends the Term up to and including
June 30, 2019.
4 Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of TWENTY THOUSAND TWO HUNDRED EIGHTY
FOUR Dollars ($20,284). The First Amendment amended Section 3 of the Original
Agreement to provide for an increase of THIRTY FIVE THOUSAND ONE HUNDRED Dollars
($35,100), so that the not-to-exceed compensation, as amended by the First Amendment,
was increased to FIFTY FIVE THOUSAND THREE HUNDRED EIGHTY FOUR Dollars
($55,384). Section 3 of the Original Agreement is hereby amended to provide for an increase
of TWENTY FOUR THOUSAND Dollars ($24,000) so that the total not-to-exceed
compensation, as amended by this Second Amendment shall not exceed SEVENTY NINE
THOUSAND THREE HUNDRED EIGHTY FOUR Dollars ($79,384) without the prior
authorization of the City.
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5. Integration. This Second Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and sup ersede all prior
negotiations between the parties with respect hereto. This Second Amendment amends, as
set forth herein, the Agreement and except as specifically amended hereby, the Agreement
shall remain in full force and effect. To the extent that the re is any conflict or inconsistency
between the terms and provisions of this Second Amendment and the terms and provisions
of the Agreement, the terms and provisions of this Second Amendment shall control.
IN WITNESS hereof, the parties enter into this Second Amendment on the year and
day first above written.
“CONSULTANT” “CITY”
DIANA CHO AND ASSOCIATES CITY OF DIAMOND BAR
*By: By:
Diana Cho Ruth M. Low, Mayor
Principal
ATTEST:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only
one corporate officer exists or one corporate officer holds more than o ne corporate office,
please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
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Agenda #: 6.4
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SECOND AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH DAVID EVANS AND ASSOCIATES, INC. (DEA)
TO PROVIDE LANDSCAPE PLAN CHECKING SERVICES THROUGH
JUNE 30, 2019.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Second Amendment to Consultant
Services Agreement with DEA granting the first of two optional one -year extensions to
June 30, 2019.
FINANCIAL IMPACT:
There is no financial impact to the City in that costs associated with DEA’s landscape
plan checking services are funded through application and processing fees paid to the
City by project applicants. Consistent with the terms of the current Agreement, the
Consultant would be authorized to submit invoices to the City for a not-to-exceed
amount of $125,000 for FY 2018-2019.
BACKGROUND/DISCUSSION:
On June 2, 2015, the City executed a three -year Consulting Services Agreement with
DEA to provide landscape plan checking services for a not-to-exceed amount of
$75,000 per fiscal year. That Agreement, which expires on June 30, 2018, allows for
the City to grant up to two (2) one-year extensions.
On February 16, 2016, the City Council approved the First Amendment to the
Agreement, increasing the annual not-to-exceed amount to $125,000. The increase
was necessary to cover the additional resources necessary related to larger and more
complex projects, such as Willow Heights, Millennium and South Pointe. More
generally, California’s updated water-efficient landscape regulations require
contemporary landscape plans to be more technically complex than before, and are
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more time consuming to plan check and inspect.
Based on successful performance and for development application processing
consistency, it is recommended that the City Council grant the first of two optional one -
year extensions through June 30, 2019. The proposed Second Amendment also
names DEA Vice President and Landscape Architect Kim Rhodes as the Project
Manager. The original agreement named Landscape Architect Greg Clark as project
manager who recently left DEA in May 2018 to pursue other opportunities in the
profession. Ms. Rhodes has been with DEA for over 32 years , has served the City well
on a variety of parks and public works projects, and staff is confident that Ms. Rhodes
will continue to do so as Mr. Clark’s successor.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached draft Second Amendment to
the Consulting Services Agreement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.4.a 2ND AMEND TO CON AGMT - 06-20-2018
6.4
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1293495.1
SECOND AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Second Amendment to Consultant Services Agreement (“Second
Amendment”) is made and entered into as of June 20, 2018, by and between the City of
Diamond Bar, a municipal corporation ( “City”), and David Evans and Associates, Inc., an
Oregon corporation (herein referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of June 2, 2015, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant entered into that certain First Amendment dated
as of February 16, 2016, which is incorporated herein by this reference (“First
Amendment”), which First Amendment and Original Agreement collectively are referenced
to herein as the “Agreement”); and
C. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term of Agreement. The Term of the Original Agreement as set forth in
Section 2 therein is from July 1, 2015 to June 30, 2018. This Second Amendment extends
the Term for an additional fiscal year from July 1, 2018, to June 30, 2019.
3. Personnel/Designated Person. Section 16 of the Original Agreement is
hereby amended, to name KIM RHODES as the person who shall primarily perform the
work product provided under the Original Agreement, except as otherwise authorized by
the City’s Project Manager.
4. Integration. This Second Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Second Amendment amends, as set forth herein, the Agreement
and except as specifically amended hereby, the Agreement shall remain in full force and
effect. To the extent that there is any conflict or inconsistency between the terms and
provisions of this Second Amendment and the terms and provisions of the Agreement, the
terms and provisions of this Second Amendment shall control.
IN WITNESS hereof, the parties enter into this Second Amendment on the year and
6.4.a
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day first above written.
“CONSULTANT” “CITY”
DAVID EVANS AND ASSOCIATES, INC. CITY OF DIAMOND BAR
*By: By:
Printed Name: Kim Rhodes Ruth M. Low, Mayor
Title: Vice President
ATTEST:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate office,
please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
6.4.a
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Agenda #: 6.5
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FOURTH AMENDMENT TO THE TENNIS INSTRUCTION SERVICE
AGREEMENT WITH TENNIS ANYONE TO PROVIDE TENNIS
INSTRUCTION CLASSES THROUGH JUNE 30, 2019.
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Fourth Amendment to the Tennis
Instruction Service Agreement granting the fourth of five optional one -year extensions to
June 30, 2019.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2018-2019 Parks and Recreation Budget to
cover the cost of such services. Funds to pay for this contract come from revenue
collected from participants in tennis instruction classes offered by the City’s Recreation
Program. Total estimated revenue in FY 2018-2019 from tennis instruction is $100,000
in participant fees plus $7,000 in administrative fees for a total of $107,000 . Per the
contract terms, Tennis Anyone receives 70% of participant fee revenues ($70,000) and
the City receives 30% plus administrative fees ($37,000). Actual revenue and instructor
payments depend on actual participant volume during FY 2018-2019.
BACKGROUND/DISCUSSION:
The City Council awarded a contract to Tennis Anyone on July 1, 2014 to provide youth
and adult tennis classes in Diamond Bar for the period of July 1, 2014 through June 30,
2015. Section 2 of the contract allows the City Council to extend the contract on an
annual basis for up to five (5) years if doing so is deemed to be in the best interest of
the City. The City Council subsequently approved Amendment #1 on June 16, 2015,
Amendment #2 on June 7, 2016 and Amendment #3 on June 20, 2017.
Tennis Anyone has continued to provide quality tennis instruction programs for the
Diamond Bar community, with consistent enrollment and revenue during the past four
fiscal years. Staff therefore recommends that the City Council grant the fourth of five
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one-year optional extensions through June 30, 2019 Fiscal Year in the amount not-to-
exceed $70,000.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Forth Amendment to the
Agreement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.5.a Fourth Amendment to Tennis Anyone Agreement
6.5
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1293495.1
FOURTH AMENDMENT
TO
AGREEMENT FOR TENNIS INSTRUCTION
This Fourth Amendment to Agreement for Tennis Instruction Service (“Fourth
Amendment”) is made and entered into as of June 19, 2018, by and between the City of
Diamond Bar, a municipal corporation (“City”), and Tennis Anyone, a California corporation
("Contractor") with reference to the following:
A. The City and the Consultant entered into that certain Agreement for Tennis
Instruction dated as of July 1, 2014, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Reserved.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein
is from July 1, 2014 to June 30, 2015. The First Amendment extended the term up to and
including June 30, 2016. The Second Amendment extended the term up to and including
June 30, 2017. The Third Amendment extended the term up to and including June 30,
2018. This Fourth Amendment extends the term up to and including June 30, 2019.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of seventy thousand Dollars ($70,000.00). Section
3 of the Original Agreement was amended to provide for an increase of seventy thousand
Dollars ($70,000.00) in the First, Second and Third Amendments each so that the total not-
to-exceed compensation, as amended by this Fourth Amendment shall not exceed three
hundred and fifty thousand Dollars ($350,000.00) without the prior authorization of the City.
5. Integration. This Fourth Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Fourth Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Fourth Amendment and the terms and provisions
6.5.a
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of the Original Agreement, the terms and provisions of this F ourth Amendment shall
control.
IN WITNESS hereof, the parties enter into this Fourth Amendment on the year and
day first above written.
“CONSULTANT” “CITY”
Tennis Anyone CITY OF DIAMOND BAR
*By: By:
Printed Name: Mayor Ruth M. Low
Title:
*By: ATTEST:
Printed Name:
Title:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
6.5.a
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Agenda #: 6.6
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO AGREEMENT WITH VET-SEC PROTECTION
AGENCY TO EXTEND THE CONTRACT PERIOD TO JULY 1, 2018
THROUGH SEPTEMBER 30, 2018.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the First Amendment to the Agreement for
Security Services, granting a three-month extension through September 30, 2018.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-19 would be $20,000.
Sufficient funds are included in the FY 2018-19 budget.
BACKGROUND:
On September 19, 2017, the City awarded a contract to Vet-Sec to provide security
guards for private rentals at the Diamond Bar Center and Heritage Park Community
Center and for City special events. Section 2 of the contract allows the City Council to
extend the contract on an annual basis if doing so is deemed to be in the best interest of
the City. Staff is seeking City Council approval to extend the contract for the period of
July 1, 2018 through September 30, 2018.
DISCUSSION:
Security services are a required service for many private rental events at City facilities,
particularly during the busy summer event season. Staff proposes to extend the current
agreement for a period of three months to evaluate the performance of Vet-Sec and
ensure the company is in compliance with contract terms and performance standards. If
this amendment is approved, staff will return to the City Council to extend the
agreement with Vet-Sec or select a new vendor.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached First Amendment to
Agreement for Security Services.
6.6
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PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.6.a Vet-Sec Admendment #1
6.6
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1293495.1
FIRST AMENDMENT
TO
AGREEMENT FOR SECURITY SERVICES
This First Amendment to Agreement for Security Services (“First
Amendment”) is made and entered into as of June 19, 2018, by and between the City of
Diamond Bar, a municipal corporation (“City”), and Vet-Sec Protection Agency a California
corporation ("Contractor") with reference to the following:
A. The City and the Consultant entered into that certain Agreement for Security
Services dated as of September 19, 2017, which is incorporated herein by this reference
(the “Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Reserved.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein
is from September 19, 2017 to June 30, 2018. This First Amendment extends the Term
up to and including September 30, 2018.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of thirty-five thousand Dollars ($35,000.00).
Section 3 of the Original Agreement is hereby amended to provide for an increase of
twenty thousand Dollars ($20,000.00) so that the total not-to-exceed compensation, as
amended by this First Amendment shall not exceed fifty-five thousand Dollars ($55,000.00)
without the prior authorization of the City.
5. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the parties enter into this First Amendment on the year and
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day first above written.
“CONSULTANT” “CITY”
Vet-Sec Protection Agency CITY OF DIAMOND BAR
*By: By:
Printed Name: Ruth M. Low, Mayor
Title:
*By: ATTEST:
Printed Name:
Title:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
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Agenda #: 6.7
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE CONTRACTOR SERVICES
AGREEMENT WITH AMERICAN CAB CO. LLC, DBA YELLOW CAB,
TO PROVIDE SENIOR TRANSPORTATION SERVICES THROUGH
JUNE 30, 2019.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the First Amendment to the Contractor
Services Agreement with American Cab Co. LLC, DBA Yellow Cab, granting the first of
two optional one-year extensions to June 30, 2019.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2018-2019 Budget to cover such services in the
approximate amount of $350,000 annually which is funded exclusively through
Proposition C Local Return Funds.
BACKGROUND:
The City’s Diamond Ride (or “dial-a-cab”) program was originally established in April
1995 to provide supplemental transportation for residents 60 years and older (“seniors”)
or disabled adults 18 years and older. The City has modified the prog ram over the years
to improve service and ensure fiscal sustainability, with the most recent program
modifications going into effect in December 2014.
The Diamond Ride program has approximately 1,200 active cardholders and provides
over 20,000 tips annually. The program operates from 7am-8pm daily, and riders can
use 30 one-way or 15 round trips per month. The City’s existing service boundaries
include:
Service Area 1 ($.50): Trips to/from any destination within Diamond Bar city limits.
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Service Area 2 ($1.50): Trips to/from medical facilities approximately five miles
beyond Diamond Bar city limits, and also includes the St. Jude Hospital Medical
Campus in Fullerton and Pomona Valley Hospital Medical Campus.
Trips extending beyond the established service area boundaries are subject to a
$2.50 cab fare in addition to the regular Diamond Ride fare for the specified trip
(known as a “cab conversion”).
DISCUSSION:
The current Diamond Ride agreement with American Cab (dba Yellow Cab) has been in
effect since 2015. Over the last three years with American Cab, program costs have
ranged from approximately $298,000 to $318,000 annually. Diamond Ride program
guidelines were modified in November 2014 to make the program financially
sustainable. As shown in the chart below, annual costs have been reduced by
approximately $200,000 annually since implementation.
Diamond Ride
Monthly Costs
Monthly
Average Annual Total
FY2017-18* $26,516.20* $318,194.40*
FY2016-17 $25,385.27 $304,623.20
FY2015-16 $24,799.26 $297,591.09
FY2014-15 $36,996.33 $443,955.98
FY2013-14 $47,328.43 $567,940.12
*Costs based on first nine months of the fiscal year.
The current Diamond Ride agreement with American Cab included a three year initial
term through June 30, 2018, with two annual extensions should the provider meet
performance standards. Based on their successful performance, it is recommended that
the City Council grant the first of two one -year optional extensions through June 30,
2019.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached First Amendment to the
Contractor Services Agreement.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 6.7.a First Amendment to American Cab Contractor Services Agreement
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6.7.a
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6.7.a
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Agenda #: 6.8
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: THIRD AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH SIMPSON ADVERTISING, INC. FOR GRAPHIC DESIGN
SERVICES THROUGH JUNE 30, 2019.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize Mayor to sign, the Third Amendment to Consultant Services
Agreement with Simpson Advertising, Inc. granting the second of three optional one -
year extensions through June 30, 2019.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-2019 would be $71,515,
which includes $31,515 ($28,650 plus a 10% contingency) for the production of the
City’s newsletter and recreation guide, and $40,000 for as-needed marketing, design
and production services. Sufficient funds are included in the FY 2018-2019 Public
Information and Diamond Bar Center Budgets to cover such services.
BACKGROUND/DISCUSSION:
At its regular meeting of July 19, 2016, the City Council approved a one-year
Agreement with Simpson Advertising, Inc. to provide graphic design services for the
production of the City’s Diamond Bar Connection newsletter and recreation activities
guide. The Agreement provides for up to three one -year optional extensions. The City
Council exercised its first option extending the Agreement to June 30, 2018.
In addition to the production of the newsletter and the recreation activities guide,
Simpson has also been tasked with the design of new marketing material for the
Diamond Bar Center and annual bridal show, production of the annual calendar and
services guide and installation of additional artwork for the Through My Lens photo
contest gallery located on the first floor of City Hall. Other new projects completed by
Simpson include the Diamond Bar Center logo.
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Simpson has consistently produced professional, high -quality marketing materials on a
quick turnaround and at competitive rates. Based on their successful performance, it is
recommended that the City Council grant the second of three optional one-year
extensions through June 30, 2019.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Third Amendment to the
Consultant Services Agreement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.8.a Third Amendment to Simpson Advertising Consultant Services Agreement
2. 6.8.b Exhibit_A_3rd AmendmentSimpson
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1293503.1
THIRD AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Third Amendment to Consultant Services Agreement (“Second Amendment”) is
made and entered into as of June 19, 2018, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Simpson Advertising, Inc. a California Corporation,
(herein referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of August 1, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant entered into that certain First Amendment dated
as of June 20, 2017, and Second Amendment dated July 18, 2017 , which are incorporated
herein by this reference (“First Amendment”) and (“Second Amendment”), which First
Amendment and Second Amendment and Original Agreement collectively are referred to
herein as the "Agreement");
C. The City and the Consultant desire to amend the Agreement as provided
herein.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the
Original Agreement, First Amendment and Second Amendment, is hereby amended,
modified and supplemented to include the services described on Exhibit "A" dated May 30,
2018 attached hereto and incorporated herein by this reference.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein
is from August 1, 2016 to July 30, 2017, with an option to renew for up to three one-year
terms. This Third Amendment extends the Term up to and includi ng June 30, 2019.
4 Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of sixty-one thousand, seven hundred and sixty-two
dollars ($61,762). Section 3 of the First Amendment amended Section 3 of the Original
Agreement to provide for an increase of six-thousand dollars ($6,000), for a total not -to-
exceed sum of sixty-seven thousand, seven hundred and sixty-two dollars ($67,762).
Subsequently, Section 3 of the Second Amendment amended Section 3 o f the Agreement
to provide for an increase of seventy thousand dollars ($70,000), for a total compensation
6.8.a
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amount of one hundred and thirty-seven thousand dollars ($137,000).
This Third Amendment amends Section 3 of the Agreement to provide for an increas e of
seventy-one thousand, five hundred and fifteen dollars ($71,515 ), so that total not-to-
exceed compensation, as amended by this Third Amendment, shall n ot exceed two-
hundred and eight thousand, five hundred and fifteen dollars ($208,515) without prior
authorization of the City.
5. Integration. This Third Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all prior
negotiations between the parties with respect hereto. This Third Amendment amends, as
set forth herein, the Agreement and except as specifically amended hereby, the Agreement
shall remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Third Amendment and the terms and provisions
of the Agreement, the terms and provisions of this Third Amendment shall control.
IN WITNESS hereof, the parties enter into this Third Amendment on the year and
day first above written.
“CONSULTANT” “CITY”
[Insert Full Name of Consultant] CITY OF DIAMOND BAR
*By: By:
Printed Name: Jeffrey D. Simpson Ruth M. Low
Title: President Mayor
*By: ATTEST:
Printed Name: Debra A. Baker
Title: Corporate Secretary
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an
Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one
corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution,
certified by the Secretary close in time to the execution of the Agreement, must be provided to the City.
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Issued: May 30, 2018
GRAPHIC DESIGN SERVICES
THE CITY OF DIAMOND BAR
DB CONNECTION NEWSLETTER, RECREATION GUIDE & MISCELLANEOUS PROJECTS
June 6, 2018
Marsha Roa
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Dear Ms. Marsha Roa,
We appreciate the opportunity to submit a graphic design services proposal for Diamond Bar‘s DB Connection
publications and miscellaneous projects. Our creative talents and dependable service, coupled with over 40
years of experience in working with municipalities (14 years with the City Diamond Bar), make us a perfect fit for
Diamond Bar’s graphic design services needs.
We are very pleased to submit our proposal and look forward to more opportunities to provide stellar graphic
design services for Diamond Bar.
Project Description
The City of Diamond Bar’s monthly newsletter, DB Connection, is to be delivered to residents and businesses in a
four (4) page format nine (9) times per year and three (3) times per year it is expanded to thirty-two (32) pages to
include the recreation activities guide.
City staff will provide vendor with content in a Word document and some photos/graphic files electronically.
Vendor may be asked to secure additional stock images to complete project as agreed to by City staff.
Vendor shall provide to City graphic design and layout of newsletter and/or recreation guide with same format
and design of current publications and as follows: two (2) proofs, a draft and a second draft with corrections as
provided by City staff. Once approved, packaged files are to be sent to printer electronically. Staff will coordinate
production schedule with vendor upon award of contract.
Specifications for design of the following projects:
Newsletter (DB Connection) – Nine (9) times per year
4-Page Newsletter size: 17” x 11” folded & trimmed to 8.5” x 11”, 4/4 process with bleeds on 80# gloss book.
Recreation Guide – Three (3) times per year
32-Page self-cover Recreation Guide size: 17” x 11”, 3-knife trim to finished size of 8.5” x 11”, saddle stitched
on 11” side, 4/4 process with bleeds on 70# gloss book.
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Miscellaneous Projects –
Vendor may be asked for design assistance in miscellaneous projects, such as logo design and collateral items;
informational brochures, banners, flyers, postcards, etc.
Fees
Simpson Advertising is pleased to provide costs per issue for newsletter and recreation guide.
DB Connection Newsletter - 9 times per year
Design & Layout Cost per Issue ...................................$ 1,575.00*
Graphic Services Total for 9 Issues ........................$ 14,175.00*
Recreation Guide – 3 times per year
Design & Layout Cost per Issue ...................................$ 4,825.00*
Graphic Services Total for 3 Issues ........................$ 14,475.00* ______________
Graphic Services Grand Total ................................$ 28,650.00*
Additional client edits beyond second draft:
Cost per Issue per hour ..................................................$ 75.00*
Hourly rates for miscellaneous graphic design projects:
Design per hour ....................................................................$ 150.00*
Production per hour ............................................................$ 125.00*
*Does not include sales tax where applicable or stock photography.
Thanks again for the opportunity to submit a graphic design services proposal for DB Connection publications
and miscellaneous projects. We look forward to working with you in assisting the City of Diamond Bar.
Best regards,
Jeff Simpson, President
(562) 949-9780, Ext. 1
Jeff@Simpsonadvertisinginc.com
Debbie Baker, Corporate Secretary
(562) 949-9780, Ext. 2
Cell (562) 400-4635
Debbie@Simpsonadvertisinginc.com
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Agenda #: 6.9
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NEWSLETTER AND RECREATION GUIDE PRINTING
EXPENDITURES WITH BOSS LITHO FOR FY 2018-2019.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to issue, a purchase order for newsletter and
recreation guide printing and mailing services in the amount of $53,949, plus an
additional ten percent contingency of $5,394.90, for a total not -to-exceed amount of
$59,343.90 to BOSS Litho for FY 2018-2019.
FINANCIAL IMPACT:
There are sufficient appropriated funds for this expenditure in the FY 18 -19 Adopted
Budget.
BACKGROUND/DISCUSSION:
A key component of the City’s community outreach efforts is a monthly newsletter titled
Diamond Bar Connection. This newsletter serves as the consistent, primary source of
printed communication between the City and its residents and businesses.
Produced in full-color, Diamond Bar Connection is issued as a four-page publication
nine months out of the year, and increased to 32 pages the remaining three months to
include the seasonal community recreation guide. It is mailed to approximately 2 2,000
addresses, and extra copies are printed for placement on information racks in various
City facilities and distribution at City special events.
As required by the purchasing ordinance, the City solicited written bids from twenty-two
local commercial printers, from those, eight submitted qualified bids as follows:
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BIDDER BID AMOUNT
BOSS LITHO $53,949
NORTHPOINT AMERICA, INC. $54,300
MAIN GRAPHICS $64,927
ACP PUBLICATIONS AND MARKETING $67,413
LOMBARD GRAPHICS $71,236
SIMPSON ADVERTISING, INC. $71,850
CENVEO $72,084
SUPER PRINT LA $82,146
After review of all bids, staff determined that BOSS Litho is the most responsible bidder
and recommends that this vendor be selected to print and provide mailing services for
the distribution of the City’s newsletter and recreation guide for FY 2018-2019.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.9.a PrinterBids201819
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Agenda #: 6.10
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE MAINTENANCE SERVICES
AGREEMENT WITH B & T CATTLE TO PROVIDE BRUSH CONTROL
IN LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT # 41
THROUGH JUNE 30, 2019.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the First Amendment to the Maintenance
Services Agreement with B & T Cattle granting an optional one -year extension through
June 30, 2019.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-2019 would be $19,450.
Sufficient funds are included in the FY 2018-2019 Landscape and Lighting Assessment
District (LLAD) #41 Budget to cover the cost of these services.
BACKGROUND/ DISCUSSION:
On June 1, 2016 the City entered into a Maintenance Services Agreement with B & T
Cattle to provide brush control (Fire Brushing) utilizing goats and sheep in LLAD #41.
That Agreement, which is set to expire on June 30, 2018, allows the City to extend the
term of the Agreement one additional year for a total of three years.
The proposed one-year extension for FY 2018-2019 would be at the same annual rate
of $19,540 as the previous two years.
Over the past 10 years, the City has utilized B & T Cattle to perform cost effective fire
brush clearance in hard to access locations throughout LLAD #41 with great success.
Based on their successful performance, it is recommended that the City Council grant
the optional one-year extension through June 30, 2019.
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LEGAL REVIEW:
The City Attorney has reviewed and approved the attached First Amendment to the
Maintenance Services Agreement.
PREPARED BY:
Attachments:
1. 6.10.a First Amendment to B&T Cattle Maintenance Services A greement
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1293495.1
FIRST AMENDMENT
TO
MAINTENANCE SERVICES AGREEMENT
This First Amendment to Maintenance Services Agreement (“First Amendment”) is
made and entered into as of June 19, 2018, by and between the City of Diamond Bar, a
municipal corporation (“City”), and B & T Cattle, a sole proprietor (herein referred to as the
“Contractor”) with reference to the following:
A. The City and the Contractor entered into that certain Maintenance Services
Agreement dated as of June 1, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Reserved.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein
is from June 1, 2016 to June 30, 2018. This First Amendment extends the Term up to and
including June 30, 2019.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of nineteen thousand five hundred forty dollars per
year ($19,540.00). Section 3 of the Original Agreement is hereby amended to provide for
an increase of zero dollars ($0) so that the total not-to-exceed compensation, as amended
by this First Amendment shall not exceed nineteen thousand five hundred forty dollars per
year ($19,540.00) without the prior authorization of the City.
5. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the parties enter into this First Amendment on the year and
day first above written.
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"CONTRACTOR"
B & T Cattle
"By: r
Printed Name:
*By:
Printed Name:
Title:
"NOTE:lf Consultant is a corporation, the City requir* the
(1) the Chairman of the Board,lhe president r
Chief Financial Officer, the Trcasurer, anonly one corporate officer exists or one
office, please so indicate. OR
The corporate officer n{med in a
Agreement. A copy of the corporate
execution of the Agreement, must be provided
1293495.1
I
OF DIAMOND BAR
Ruth M. Low
Cribbins, City Clerk
AS TO FORM:
D. DeBerry, City Attorney
signature(s):
a Vice-President, AND (2) the Secretary, thetant Secretaty or an Assr.sfanf Treasuier. lf
officer holds more than one corporate
resolution as authorized to enter into this
certified by the Secretary close in time to the
the City.
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Agenda #: 6.11
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO CROSSING GUARD AGREEMENT WITH
AMERICAN GUARD SERVICES, INC. TO INCREASE THE SCOPE OF
SERVICE.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the First Amendment to the Crossing Guard
Agreement with American Guard Services, Inc. to add two (2) additional crossing
guards to the approved scope of work, thereby increasing the comp ensation amount for
the balance of the Agreement.
FINANCIAL IMPACT:
The current Agreement provides for an hourly rate of $16.90 in FY 2018-2019 and
$18.22 in FY 2019-2020, with a three-hour maximum per day per site. The annual
expenditure would increase by $18,252 to $173,394 in FY 2018-2019, and would
increase by $19,677.60 to $186,937.60 in FY 2019-2020 with the proposed additional
two (2) crossing guards to the existing contract. This estimate does not include summer
school services. Sufficient funds have been included in the FY 2018-2019 Public Safety
Budget to provide for such services, including the proposed two additional crossing
guards.
BACKGROUND/DISCUSSION:
American Guard Services, Inc. has been providing reliable crossing guard services
since 2017. Crossing guard services are provided to aid in the safety of school-aged
pedestrians when crossing streets in the vicinity of schools. The City requires all
crossing guards to be properly trained and supervised in order to carry out their
responsibilities.
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The following is a list of locations for schools within the Walnut Valley and Pomona
Unified School Districts currently being served by America Guard Service s, Inc.
crossing guards for a period of three hours of service per day:
Walnut Valley Unified School District
1. Castle Rock Elementary Cold Springs Lane & at front of school
2. Castle Rock Elementary Castle Rock Road & Cold Springs Lane
3. Evergreen Elementary Harmony Hill Drive & Evergreen Springs
4. Evergreen Elementary Pathfinder Road & Evergreen Springs
5. Maple Hill Elementary Maple Hill Park & Maple Hill Road (in
front of school)
6. Walnut Elementary Golden Springs Drive & Lemon Avenue
7. Walnut Elementary Glenwick Drive & Lycoming Drive
8. Quail Summit Elementary Quail Summit Drive & Winterwood Lane
9. Quail Summit Elementary Forrest Canyon near Park (mid-block)
10. Chaparral Middle School Diamond Bar Blvd & Mountain Laurel Way
Pomona Unified School District
11. Diamond Point Elementary Golden Springs & Sunset Crossing Road
12. Diamond Point Elementary Sunset Crossing Road & Del Sol Lane
13. Golden Springs Elementary Ballena Drive & Meadow Falls Drive
14. Golden Springs Elementary El Encino Drive & Prospect Valley Drive
15. Neil Armstrong Elementary Beaverhead Dr. & Cottonwood Cove Dr.
16. Neil Armstrong Elementary Clearview Crest Drive & Chicora Drive
17. Lorbeer Middle School Diamond Bar Blvd. & Golden Springs Dr.
In response to observing crossing patterns of school aged children attending Walnut
Elementary and Maple Hill Elementary, the Walnut Valley Unified School District
(WVUSD) performed a crossing guard warrant analysis at the intersections of Blenbury
Drive/Maple Hill Road and Glenwick Avenue/Northampton Avenue (See attached
vicinity maps.) WVUSD’s traffic consultant, Kunzman Associates, Inc., performed the
analysis at each of the locations in accordance with the California Manual on Uniform
Traffic Control Devices (MUTCD) and determined that the two additional crossing
guards were warranted and therefore recommended to be implemented. The reports
were submitted to the City for review and t he City’s traffic engineering consultant
reviewed the reports, found them to be satisfactory and concurred with the
implementation of two additional guards at the respective locations.
In an effort to continue to provide crossing guard services for school aged children at
roadway crossings near schools, it is recommended that City Council approve the First
Amendment with American Guard Services, Inc. to provide two (2) additional crossing
guards at the above mentioned locations.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft First Amendment to the
Crossing Guard Agreement.
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PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.11.a First Amendment to Crossing Guard Agreement with American Guard
Services
2. 6.11.b Blendbury Drive & Maple Hill Road - Vicinity Map
3. 6.11.c Glenwick Avenue & Northampton Street - Vicinity Map
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FIRST AMENDMENT
TO
AGREEMENT FOR CROSSING GUARD SERVICES
This First Amendment to Agreement for Crossing Guard Services is made and
entered into as of June 19, 2018, by and between the City of Diamond Bar, a municipal
corporation (“City”), and American Guard Services, Inc., a California corporation (herein
referred to as the “Contractor”) with reference to the following:
A. The City and the Contractor entered into that certain Public Works
Agreement dated as of June 6, 2018, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Work, Exhibit "A" to the Original
Agreement, is hereby amended, modified and supplemented to include the work described
on Exhibit "A" attached hereto and incorporated herein by this reference.
3. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of One Hundred Fifty Five Thousand One Hundred
Forty Two Dollars ($155,142) for Fiscal Year 2018-2019 and One Hundred Sixty Seven
Thousand Two Hundred Sixty Dollars ($167,260) for Fiscal Year 2019-2020. Section 3 of
the Original Agreement is hereby amended to provide for an increase of Eighteen
Thousand Two Hundred Fifty Two Dollars ($18,252) for Fiscal Year 2018-2019 and
Nineteen Thousand Six Hundred Seventy Seven Dollar and Sixty Cents ($19,677.60) for
Fiscal Year 2019-2020, so that the total not-to-exceed compensation, as amended by this
First Amendment shall not exceed One Hundred Seventy Three Thousand Three Hundred
Ninety Four Dollars ($173,394) For Fiscal Year 2018-2019 and One Hundred Eighty Six
Thousand Nine Hundred Thirty Seven Dollar and Sixty Cents ($186,937.60) for Fiscal Year
2019-2020 without the prior authorization of the City.
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
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6.11.a
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EXHIBIT "A"
StreetBlenbury Drive/Maple Hill Road
Glenwick Avenue/Northampton Street
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Vicinity Map
Location
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Agenda #: 6.12
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: THIRD AMENDMENT TO MAINTENANCE SERVICES AGREEMENT
WITH GUARANTEED JANITORIAL SERVICE, INC. TO PROVIDE
JANITORIAL MAINTENANCE SERVICES AT CITY FACILITIES
THROUGH JUNE 30, 2019.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Third Amendment to the Maintenance
Services Agreement with Guaranteed Janitorial Service, Inc. granting the second of two
optional one-year extensions through June 30, 2019, including a Consumer Price Index
(CPI) increase of 2.4% for FY 2018-2019.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-2019 would be
$145,291.46. Sufficient funds are included in the FY 2018-2019 Public Works
Operating Budget to cover such services.
BACKGROUND/ DISCUSSION:
On October 1, 2016 the City entered into a Maintenance Services Agreement with
Guaranteed Janitorial Service, Inc. to provide janitorial maintenance services at City
maintained facilities such as the City Hall/Library Civic Building, Diamond Bar Center,
Heritage Park Community Room and Pantera Park Activity Room. The original
agreement contains a provision which allows the City to extend the term of the
agreement for no more than three years. The Agreement is set to expire on June 30,
2018.
On May 8, 2018, Guaranteed Janitorial Service, Inc. submitted a request for a
Consumer Price Index (CPI) increase in the amount of 2.4% that would go into effect on
July 1, 2018. Consistent with the terms of the original Agreement, City Council
authorization of the CPI increase is required. The contract amount for FY 2018-2019 is
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proposed to be $145,219.46, which includes the requested 2.4% CPI increase of
$3,999.99.
Over the past two years Guaranteed Janitorial has continued to provide excellent
service and has proven their ability to meet the expectations of the City. Based on the
their successful performance, it is recommend that the City Council grant the second of
two optional one-year extensions through June 30, 2019, including the requested CPI
increase.
LEGAL REVIEW:
The City Attorney has reviewed and approved the attached Third Amendment to the
Maintenance Services Agreement.
PREPARED BY:
REVIEWED BY:
REVIEWED BY:
Attachments:
1. 6.12.a Third Amendment to Guaranteed Janitorial Services Agreement
2. 6.12.b Consumer Price Index (CPI) Request
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1293495.1
THIRD AMENDMENT
TO
MAINTENANCE SERVICES AGREEMENT
This Third Amendment to Maintenance Services Agreement (“Third Amendment”) is
made and entered into as of June 19, 2018, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Guaranteed Janitorial, Inc. (herein referred to as the
“Consultant”) with reference to the following:
A. The City and the Contractor entered into that certain Maintenance Services
Agreement dated as of October 1, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Reserved.
3. Term. The Term of the Original Agreement as set forth in Section 2 therein
is from October 1, 2016 to June 30, 2018. This Third Amendment extends the Term up to
and including June 30, 2019.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement, as amended by the First Amendment and Second Amendment,
was the sum of Two Hundred Fifty-One Thousand, Sixty-One Dollars and Eighty-Eight
Cents ($251,061.88). Section 3 of the Agreement is hereby amended to provide for an
increase in compensation of One Hundred Forty-Five Thousand Two Hundred Nineteen
Dollars and Forty-Six Cents ($145,219.46) for services provided in FY 2018 -2019. The
total not to exceed compensation for the Agreement, as amended by this Third
Amendment, shall not exceed Three Hundred Ninety-Six Thousand Two Hundred, Eighty-
One Dollars and Thirty-Four Cents ($396,281.34) without the prior written authorization of
the City.
5. Integration. This Third Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Third Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Third Amendment and the terms and provisions
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of the Original Agreement, the terms and provisions of this Third Amendment shall control.
IN WITNESS hereof, the parties enter into this Third Amendment on the year and
day first above written.
“Contractor” “CITY”
GUARANTEED JANITORIAL SERVICES, INC. CITY OF DIAMOND BAR
*By: By:
Printed Name: Ruth M. Low
Title: Mayor
*By: ATTEST:
Printed Name:
Title:
Tommye Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate office,
please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
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Agenda #: 6.13
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FOURTH AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH FEHR & PEERS FOR ON-CALL ENGINEERING SERVICES
THROUGH JUNE 30, 2019.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Fourth Amendment to the Consultant
Services Agreement with Fehr & Peers for on -call engineering services in FY 2018-
2019.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018-2019 would be $50,000.
Sufficient funds are included in the FY 2018-2019 Public Works Operating Budget for
contract engineering services. Compensation for the services under the Fourth
Amendment will be billed at a discounted rate applied to Fehr & Peers’ standard billing
rates as indicated in the proposal.
BACKGROUND/DISCUSSION:
A three (3) year contract for on-call traffic and transportation engineering services was
approved by Council on October 4, 2016. Services provided by Fehr & Peers under this
contract to date have included:
Lemon Ave. Interchange Project Management Services
Project assistance and technical review for the procurement of engineering
services for the City’s Adaptive Traffic Control System
Preparation of an updated Report Card to monitor the performance of the City’s
transportation System
Staff support in developing freeway improvement strategies for the SR57/60
Confluence Area
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Amendment Nos. 1-3 increased the overall contract amount to $207,160. Current
budget authorizations under the on-call agreement, including work efforts on the
SR57/60 Confluence Project, will expire on June 30, 2018. As the Council is aware,
design work on the SR57/60 mainline improvements will commence this year wit h the
recent award of SB-1 grant funds. Therefore, Amendment No. 4 is being requested to
authorize on-call services for FY 2018-2019 which includes continued support on the
SR57/60 Confluence Project in the not-to-exceed amount of $50,000. Specific
SR57/60 Confluence Support Services will include:
Represent the City’s interest in reviewing/guiding the SR57/60 Confluence
Project which may include but not be limited to:
o Reviewing traffic studies
o Evaluating improvement options
o Reviewing design plans
o Developing improvement strategies
Assist the City to review and implement local circulation improvements at
Diamond Bar Blvd./SR 60 interchange
Assist the City to develop funding strategies and prepare traffic studies for the
recommended “missing elements” of the SR 57/60 Confluence Project.
Attend meetings and coordinate with other stakeholders including Caltrans and
Metro as needed
Attend City Council Meetings and prepare presentation materials as needed to
provide technical support to City Staff
To ensure that the City remains actively involved and a leading jurisdiction in pursuing
the implementation of the SR57/60 Confluence improvements, staff recommends
approval of the Fourth Amendment to the Consultant Services Agreement with Fehr and
Peers.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Fo urth Amendment to the
Consulting Services Agreement.
PREPARED BY:
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Attachments:
1. 6.13.a Amendment No. 4 - FEHR & PEERS
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1
FOURTH AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This Fourth Amendment to Consultant Services Agreement (“Amendment No. 4”) is
made and entered into as of June 19, 2018, by and between the City of Diamond Bar, a
municipal corporation ( “City”), and Fehr & Peers, (herein referred to as the “Consultant”)
with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibits “A”, the Consultant’s Proposals dated
June 1, 2018.
3. Term. The term of the Original Agreement remains unchanged.
4. Compensation. Section 3 of the Original Agreement is hereby amended to
provide for an increase in the amount of Fifty Thousand Dollars ($50,000) for a total
contract authorization amount of Two Hundred Seven Thousand, One Hundred Sixty
Dollars ($207,160) without the prior authorization of the City.
5. Integration. This Fourth Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and superse de all negotiations
with respect hereto. This Fourth Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any confl ict or inconsistency
between the terms and provisions of this Fourth Amendment and the terms and provisions
of the Original Agreement, the terms and provisions of this Fourth Amendment shall
control.
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IN WITNESS hereof, the parties enter into this Fourth Amendment on the year and
day first above written.
“CONSULTANT” “CITY”
Fehr & Peers CITY OF DIAMOND BAR
By: By:
Printed Name: Ruth M. Low, Mayor
Title:
By: ATTEST:
Printed Name:
Title:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
David A. DeBerry, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, and Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate office holds more than one corporate office,
please so indicate OR
-- The corporate office named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
Steven J. Brown, PE
Senior Vice President
Marion Donnelly
Cheif Financial Officer
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Agenda #: 6.14
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: STREET MAINTENANCE AND VEGETATION CONTROL SERVICES
AGREEMENT WITH MCE CORPORATION THROUGH JUNE 30, 2021.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Street Maintenance and Vegetation
Control Services Agreement with MCE Corporation for an initial three year term in an
annual amount not-to-exceed $160,952.94.
FINANCIAL IMPACT:
The total annual contract amount with MCE Corporation would be $160,952.94 with
fixed contract pricing for the first three years. Subsequent contract renewals up to three
additional one-year extensions would be limited to the Consumer Price Index (CPI),
subject to the approval of the City Council. Sufficient funds are included in the FY 2018-
2019 Public Works Operating Budget to cover such services and are funded through
Gas Tax funds.
BACKGROUND/DISCUSSION:
The City currently contracts with MCE Corporation for street maintenance and
vegetation control services. MCE has been providing services since July 2000 with the
existing contract Amendment No. 6 set to expire on June 30, 2018.
In April 2018, a Request for Proposals (RFP) was released for Street Maintenance and
Vegetation Control Services. The RFP was posted on the City’s website and contractors
had until April 5, 2018 to submit a response. The City received one proposal for
consideration from MCE. The proposal was based on the scope of work that will include
the following tasks performed along City arterials, collector/residential stre ets, Caltrans
on/off ramps, and bi-weekly residential maintenance.
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Minimum Standards of Performance:
1. Provide all needed resources including but not limited to labor, equipment, tools
and materials for the performance of the work as directed by the City.
2. Provide the City with one (1) two-man crew on a daily basis. Contractor shall
provide and include all resources required for these two workers to perform the
work as assigned by the City and maintain the level of service the City requires.
Work hours: 7:00 a.m. – 3:30 p.m., Monday through Friday
3. Provide the City with one (1) Landscape Dump Truck with mounted direction al
arrow board.
4. Take responsibility for the performance of work in compliance with the work as
directed by the City.
5. Provide all required resources to provide OSHA compliant performance including
appropriate traffic control measures.
6. Perform all work in a thorough, competent, professional and workmanlike
manner.
7. Workers shall be competent in all maintenance-related activities.
Street Maintenance Services:
1. Litter pickup – 2 times per month
2. Empty bus stop overflow trash receptacles – as needed
3. Illegal dump removal – per request
4. Spill cleanup – per request
5. Storm patrol inspection/cleanup – rainy days
6. Residential slotted cross gutters cleanup – 2 times per month
7. Special events – per request
8. Caltrans On/Off ramps litter removal – 2 times per month
Vegetation Control Services:
1. Brush removal – 1 time per month
2. Tree pruning – 2 times per month
3. Tree suckers pruning – 2 times per month
4. Tree staking – 1 time per month
5. Tree well covers – 1 time a month
6. Manual weed control – 2 times per month
7. Spot spray weeds – 1 time per month
8. Pre-emergent weed spray – 1 time per year
9. Backpack blower – sidewalk cleaning (day prior to street sweeping) 2 times per
month
10. Clean/sweep paved medians – 1 time per month
11. V-ditch cleaning – per request
MCE has proven to be a reliable service provider over the past eighteen years and has
been determined to be prompt and efficient for the needs of the City. It is
recommended that the City Council approve the three (3) year Agreement through June
30, 2021 with MCE Corporation to perform street maintenance and vegetation control
services based on the company’s experience, work history and work performance . The
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City Council would have the ability to approve up to three additional one-year
extensions, with the potential for the rates to be increased by no more than the CPI.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Agreement.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.14.a Street Maintenance/Vegetation Control Services Agreement with MCE
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Agenda #: 6.15
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MAINTENANCE SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. TO PROVIDE TREE CARE AND MAINTENANCE
SERVICES THROUGH JUNE 30, 2021.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2018-XX approving and authorizing the Mayor to execute a multi -
year Maintenance Services Agreement with West Coast Arborists, Inc. for Tree Care
and Maintenance Services in the annual not-to-exceed amount of $350,813.
FINANCIAL IMPACT:
The Agreement with WCA provides fixed unit pricing for the first three years. Rates for
subsequent extensions up to three additional years will be limited to increases in the
Consumer Price Index (CPI), subject to City Council approval. The total annual
Agreement compensation would be based on the approved City Council appropriations
as part of the Annual Budget process.
The total not-to-exceed amount of the Agreement for FY 2018 -2019 would be $350,813.
Sufficient funds are included in the FY 2018-2019 Budget to cover such services as
follows:
Landscape Maintenance $225,513
LLAD #38 $6,500
LLAD #39 $95,400
LLAD #41 $23,400
Total $350,813
BACKGROUND/DISCUSSION:
The City is responsible for the maintenance of an urban forest comprised of over 13,300
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trees. To effectively maintain and manage the urban forest, approximately 2,700 trees
are pruned annually to ensure that all City owned trees are pruned every five (5) years.
Maintenance responsibilities include the daily maintenance, management, and
emergency services for the urban forest. Maintenance services are completed on an
annual, scheduled cycle for tree pruning as well as by-request tree pruning from the
community. Additional services include tree planting, tree removals and emergency
response services.
On June 7, 2011, the City Council approved a one year contract with six (6) one year
extensions with West Coast Arborists Inc. (WCA), to provide the City with a
comprehensive tree care and maintenance program. The current agreement with WCA
will expire on June 30, 2018.
Staff is proposing a Maintenance Services Agreement with WCA by meeting the
cooperative purchase (commonly referred to as “piggyback”) parameters which have
already been made by using the competitive bidding procedures of another public
agency. Section 3.24.070 (b) (4) of the City’s purchasing ordinance allows the City to
“piggyback” onto similar contracts entered into by another government agency when, in
the opinion of the purchasing manager, doing so is more cost efficient.
On February 1, 2017, the City of Upland issued a Request for Proposals for Tree Care
& Maintenance Services with a submission date of March 9, 2017. Five (5) prospective
bidders attended a pre-bid meeting with two (2) companies submitting proposals by the
March 9, 2017 deadline. The City of Upland Tree Advisory Committee reviewed the
proposals and supported the recommendation of West Coast Arborists as the best
qualified and most responsive bidder.
WCA has a proven track record of providing comprehensive and cost effective tree
maintenance programs to many cities and public agencies including Diamond Bar. WCA
currently provides tree related services to the cities of Walnut, Chino Hills, La Puente,
West Covina and nearly 240 other municipal clients.
City staff reviewed recently submitted proposals for tree care and maintenance services
received by other local cities in response to their request for proposals to ensure the
rates submitted to Upland were the most cost efficient. Below is a comparison of
Upland rates being proposed with this contract with the rates submitted to South
Pasadena for typical services provided for a tree care and maintenance program.
City of Upland South Pasadena
Bid Date May 2017 February 2018
Grid Pruning $58.00 each $80.00 each
Plant 24” Box Tree $245.00 each $305.00 each
Service Request Pruning
(dbh = Diameter at breast height)
0-6 dbh $58.00 each $60.00 each
7-16 dbh $98.00 each $120.00 each
17-24 dbh $148.00 each $260.00 each
25-36 dbh $298.00 each $320.00 each
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Based on these findings staff has determined that it is in the best interest of the City to
“piggyback” off of the existing City of Upland agreement with WCA using the same
scope of services and unit rates provided for the contract being considered with
Diamond Bar. The total annual not-to-exceed amount proposed to Upland is $885,805.
The volume of trees to be maintained in Diamond Bar is less than that of Upland and
therefore the total not-to-exceed amount is proposed at $350,813.
Staff is recommending acceptance of the proposal by WCA for Tree Care and
Maintenance Services for a contract period of three (3) years with a total not -to-exceed
annual amount of $350,813 for the first three years. The City Council would have the
ability to approve up to three additional one-year extensions, with the potential for the
rates to be increased by no more than the CPI.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Agreement.
PREPARED BY:
Attachments:
1. 6.15.a Resolution No. 2018-XX (Cooperative Purchase)
2. 6.15.b Tree Care and Maintenance Services Agreement with WCA
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1321762.1
RESOLUTION NO. 2018-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE A MULTI-YEAR MAINTENANCE
SERVICES AGREEMENT WITH WEST COAST ARBORIST,
INC. (WCA) FOR TREE MAINTENANCE SERVICES.
WHEREAS, State Law requires the City to adopt procedures for the purchase of
supplies, equipment and services by ordinance, but otherwise provides the City with
significant flexibility to tailor its ordinance to meet the City’s needs; and
WHEREAS, the City has adopted a Purchasing Ordinance (Chapter 3.24 of the
Diamond Bar Municipal Code) meeting State law requirements; and
WHEREAS, pursuant to Section 3.24.070(b)(4) of the Purchasing Ordinance, the
City Council may authorize the City to purchase supplies, equipment or services by
“piggybacking” on similar contracts entered into by another city pursuant to that city’s
purchasing program when, in the opinion of the purchasing manager, doing so is more
cost efficient; and
WHEREAS, in 2017, following a competitive bid process conducted pursuant to
its purchasing program, the City of Upland awarded a contract for tree care and
maintenance services to West Coast Arborists, Inc.; and
WHEREAS, West Coast Arborists, Inc. has agreed to enter into a contract with
the City which provides the same general unit pricing and scope of services as set forth
in West Coast Arborists’ contract with the City of Upland; and
WHEREAS, the purchasing manager has determined that entering into a contract
with West Coast Arborists, Inc. under such terms and conditions is more cost efficient
than following the formal bidding process set forth in the Purchasing Ordinance.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Diamond Bar does hereby find and determine as follows:
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1. Based on the information provided by the City’s purchasing manager, the City
Council finds that entering into an agreement with West Coast Arborists, Inc. for
tree care and maintenance services according to the same terms and conditions
as to price of the services as procured by the City of Upland is more cost efficient
and in the best interest of the City.
2. The Maintenance Services Agreement between the City of Diamond Bar and
West Coast Arborists, Inc. attached to this Resolution (“Agreement”) is hereby
approved and the Mayor is hereby authorized to execute the Agreement on
behalf of the City.
PASSED, APPROVED AND ADOPTED THIS ____day of_____________, 2018.
___________________________
Ruth M. Low, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that
the foregoing resolution was passed, approved and adopted at the regular meeting of
the City Council of the City of Diamond Bar held on _____________, 2018, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
____________________________
Tommye Cribbins, City Clerk
City of Diamond Bar
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Agenda #: 6.16
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH JOHN L. HUNTER &
ASSOCIATES, INC. FOR MUNICIPAL NATIONAL POLUTANT
DISCHARGE ELIMINATION SYSTEM (NPDES) PROFESSIONAL
SERVICES THROUGH JUNE 30, 2021.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Consulting Services Agreement with
John L. Hunter and Associates, Inc. (JLH) for a three year term, with an option to extend
for an additional two years, in an annual not-to-exceed amount of $71,460.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 2018 -2019 would be $71,460,
plus an increase in the Consumer Price Index annually therefore after. Sufficient funds
are included in the FY 2018-2019 Public Works, Environmental Engineering Services,
Budget to cover the cost of such services. For review and implementation of
stormwater regulations on development related projects, funding will be provided
through developer fees and deposits paid by the applicant prior to the plan/report review
stage.
BACKGROUND:
On November 8, 2012 the California Regional Water Quality Control Board (“Board”),
adopted the Municipal Separate Storm Sewer System (“MS4”) Permit (Order No. R4-
2012-0175), hereinafter referred to as “Permit”. The City is a permittee under the Permit
issued by the Board, which establishes requirements for MS4 discharges within the
coastal watersheds of Los Angeles County, except discharges originating from the City
of Long Beach. The permit expired in December 2017 and a new permit has not been
adopted. The 2012 permit remains in effect while a new permit is released for public
review and input prior to adoption.
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In October 2013 Council approved a Memorandum of Understanding (MOU) with the
Los Angeles Gateway Water Management Authority (LAGWMA) to develop a WMP in
cooperation with thirteen other local jurisdictions (Permittees). Together, the Permittees
created a technical working group under the name of the Lower San Gabriel River
Watershed Group (LSGRWG) and selected JLH to develop the WMP and Coordinated
Integrated Monitoring Program (CIMP) as required by the Permit. The WMP and CIMP
were approved in April 2015 by Los Angeles Regional Water Quality Control Board.
Immediate implementation was required with full compliance of the WMP being
achieved by 2026. In June 2015 Council approved an amendment to the MOU with the
LAGWMA to implement the approved WMP and CIMP for the LSGRWG. JLH is under
contract with the LSGRWG to manage implementation of the WMP and CIMP and
provides regular oversight to the group to ensure that compliance milestones are being
met. The WMP implementation is an ongoing task through the compliance ta rget year
of 2026.
Given the required effort to ensure compliance with the existing Permit, the approved
WMP and CIMP, it is of critical importance that the City has a consultant that can
actively participate and represent the City while ensuring that the City remains in
compliance with the regulations through various tasks. Additionally, Los Angeles
County’s draft proposal to implement a parcel tax to aid the County and cities within the
County with funding for the stormwater mandates will require dilige nt These tasks
include:
1. Watershed/TMDL and General NPDES Compliance Services
2. Private Land Development Stormwater Management Services
3. City Project Stormwater Management Services
4. Industrial/Commercial Facilities Services
5. Public Agency Activity Services and Public Information Program Services
6. Illicit Discharge and Elimination Services
7. Preparation and Submission of the MS4 NPDES Annual Report
8. QA/QC Program
DISCUSSION:
JLH has been providing stormwater compliance services for the City since March 2007
with the current Contract Amendment No. 3 set to expire on June 30, 2018. In an effort
to ensure that the most appropriate and well qualified consultant is providing
professional NPDES services to the City, a Request for Proposals (RFP) to provide
Municipal NPDES Professional Services was released on March 9, 2018. On March 30,
2018 four proposals were received from Charles Abbot Associates, Inc. (CAA), CASC
Engineering and Consulting, Infrastructure Engineers and JLH. Staff evaluated each of
the proposals using the following criteria and weights:
30% Firm and Staff Qualifications
25% Approach/Methodology
20% Hours-Level of Effort
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15% Ability to meet City’s Schedule and Expectations
10% Relevant References
The proposals from each of the consulting firms were rated with an average score of
three reviewers as follows (out of a maximum score of 100):
1. John L. Hunter and Associates, Inc. 87
2. CASC Engineering and Consulting 85
3. Infrastructure Engineers 81
4. Charles Abbot and Associates, Inc. 80
The proposal submitted by JLH clearly exhibited the firm’s extensive kno wledge and
experience with stormwater compliance. Their approach to ensure local jurisdiction
compliance is proven with multiple clients in various watersheds within Los Angeles
County. Strictly reviewing their quality based services, JLH was ranked highest in the
evaluation.
Further review of the proposed fees and level of effort submitted by each of the
proposers shows that JLH has a significantly lower amount of hours proposed in order
to meet the City’s expectations outlined in the RFP.
The following fees and total proposed hours were provided for a FY18 -19 from each of
the firms:
1. John L. Hunter and Associates, Inc. $71,460 594 Hours
2. Charles Abbot and Associates, Inc. $110,628 1042 Hours
3. Infrastructure Engineers $199,840 1356 Hours
4. CASC Engineering and Consulting $224,950 1742 Hours
JLH’s history with other local jurisdictions within the City’s watershed allows them to
allocate the firm’s time in a cost effective manner that g reatly benefits the cost to the
City without compromising quality. JLH also maintains an excellent rapport with
regulatory agencies, and is an expert in many areas of stormwater regulations that
exceed the City’s requirements. Staff finds the broad experience and successful
implementation of stormwater programs by JLH to be invaluable which is why the firm
was rated at the top in the evaluation process.
In addition to the requirements being met by the development of the WMP with
LSGRWG, the City is also responsible for ongoing stormwater compliance activities
which include the submittal of an annual report to the State Board,
Industrial/Commercial inspections, Training, Construction Site Inspections,
Implementation of Low Impact Development (LID) requirements on land development
projects, Public Outreach, and Participation at regional meetings that affect the City, to
name a few. With all the stormwater mandates placed upon the cities, Diamond Bar
has been able to remain in full compliance with JLH’s services in the past. Staff is
confident that the quality of service will continue and exceed expectations by selecting
JLH to continue with a three year contract. Having a consultant who is familiar with the
City and the type of compliance activities that have been successfully implemented over
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the last several years, as well as being responsible for the WMP and CIMP preparation
with the LSGRWG, will ensure that the City remains in full compliance with all
stormwater regulations imposed. Staff recommends, for all the reasons stated, Council
approve a three year contract, with an option to extend for an additional two years, with
John L. Hunter and Associates, Inc. with an annual not-to-exceed amount of $71,460.
LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Agreement.
PREPARED BY:
Attachments:
1. 6.16.a John L. Hunter and Associates, Inc. Agreement
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1292538.1
CONSULTING SERVICES AGREEMENT
Design Professional
THIS AGREEMENT (the "Agreement") is made as of June 19, 2018 by and
between the City of Diamond Bar, a municipal corporation ("City") and John L. Hunter
and Associates, Inc., a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the Municipal National Pollutant
Discharge Elimination System (NPDES) Professional Services set forth in the
attached Exhibit "A", which is incorporated herein by this reference. As a material
inducement to the City to enter into this Agreement, Consultant represents and warrants
that it has thoroughly investigated the work and fully u nderstands the difficulties and
restrictions in performing the work. Consultant represents that it is fully qualified to
perform such consulting services by virtue of its experience and the training, education
and expertise of its principals and employees.
Kimberly M. Young, Senior Civil Engineer, (herein referred to as the “City’s
Project Manager”), shall be the person to whom the Consultant will report for the
performance of services hereunder. It is understood that Consultant shall coordinate its
services hereunder with the City’s Project Manager to the extent required by the City’s
Project Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect July 1, 2018, and
shall continue until June 30, 2021 unless earlier terminated pursuant to the provisions
herein.
The City shall have the option to extend this Agreement for two (2) additional
years subject to the same terms and conditions contained herein, by giving Consultant
written notice of the exercise of this option at least thirty (30) days prior to the expiration
of the initial Term. In the event the City exercises its option to extend the Term,
Consultant's compensation shall be subject to an adjustment upon the effective date of
extension as follows:
Any increase in compensation will be negotiated between the City and the
Consultant, but in no event shall the increase exceed the amount that the
Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside
metropolitan area for the month immediately preceding the Adjustment Date (the
"Index Month") as reported by the Bureau of Labor Statistics of the United States
Department of Labor, has increased over the CPI for the month one year prior to
the Index Month. Any exercise of an option to extend the Term and/or increase
in compensation, negotiated or based upon CPI, shall be subject to approval of
the City Council.
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3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed Seventy-one Thousand, Four Hundred Sixty ($71,460)
without the prior written consent of the City. The above not to exceed amount shall
include all costs, including, but not limited to, all clerical, administrative, overhead,
telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized ext ra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant
the amount properly invoiced within 35 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an a mendment to this Agreement.
The amendment shall set forth the changes of work, extension of time , if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
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B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall indemnify, defend with counsel approved by City, and hold
harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation) of every nature
arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors;
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this A greement. Should
City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant
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shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant
shall promptly pay any final judgment rendered against the Indemnitees. Except for the
Indemnitees, this Agreement shall not be construed to extend to any third party
indemnification rights of any kind; and
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement.
(4) The Consultant's obligations to indemnify, defend and ho ld harmless the City
shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined sin gle limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
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C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self -insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
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11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
13. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
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14. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
15. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to p erform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as provided in this Agreement, Consultant
reserves the right to determine the assignment of its own employees to the performance
of Consultant's services under this Agreement, but City reserves the right in its sole
discretion to require Consultant to exclude any employe e from performing services on
City's premises.
16. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental han dicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
17. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work.
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18. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
19. Reserved.
20. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
21. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations here under, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
22. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
23. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
24. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
25. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
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mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
26. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONSULTANT” “CITY”
John L. Hunter and Associates, Inc. City of Diamond Bar
6131 Orangethorpe Ave., Suite 300 21810 Copley Drive
Buena Park, CA 90620 Diamond Bar, CA 91765-4178
Attn.: Cameron McCullough Attn.: David G. Liu, P.E.
Phone: 562-802-7880 ext. 233 Phone: 909-839-7040
E-Mail: cmccullough@jlha.net E-mail: dliu@diamondbarca.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
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Prepared By:
John L. Hunter and Associates
6131 Orangethorpe Ave., Ste. 300
Buena Park, CA 90620
Proposal contact: Cameron McCullough
cmccullough@jlha.net | (562) 802-7880 ext. 233
Prepared For:
Kimberly Young, P.E.
Senior Civil Engineer
City of Diamond Bar
Department of Public Works
21810 Copley Drive
Diamond Bar, CA 91765-4177
March 30, 2018
Proposal for Municipal NPDES
Professional Services
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Proposal for Municipal NPDES Professional Services March 30, 2018
P a g e i
Table of Contents
I. Qualifications and Experience ........................................................................................................... 1
A. Relevant Firm Experience ................................................................................................................. 1
1. Municipal NPDES Permit Compliance .............................................................................................. 1
B. Track Record ..................................................................................................................................... 3
C. Staffing Capability and Current Work Load ...................................................................................... 3
D. Relevant Staff Credentials ................................................................................................................. 3
E. Project Team ..................................................................................................................................... 4
F. References ........................................................................................................................................ 5
II. Project Understanding and Scope of Work....................................................................................... 6
A. Programs Management: RFP Objectives 1 and 8 .............................................................................. 6
B. Watershed Management Program Assistance: RFP Objective 1 ...................................................... 7
C. TMDL Programs Assistance: RFP Objective 1 .................................................................................... 8
D. Planning and Land Development Program (For both Private Land Development and City Project
Stormwater Management Services): RFP Objective 2, 3 .......................................................................... 9
E. Development Construction Program (For both Private Land Development and City Project
Stormwater Management Services): RFP Objective 2, 3 ........................................................................ 10
F. Industrial/Commercial Facilities Program: RFP Objective 4 ........................................................... 11
G. Public Agency Activities Program: RFP Objective 5 ........................................................................ 12
H. Public Information and Participation (Outreach) Program: RFP Objective 5 ................................. 13
I. Illicit Discharge Detection and Elimination Program: RFP Objective 5 ........................................... 14
J. Training: RFP Objective 5 ................................................................................................................ 15
K. Monitoring and Reporting Program: RFP Objective 7 .................................................................... 16
L. QA/QC Program: RFP Objective 8 ................................................................................................... 17
III. Resumes .......................................................................................................................................... 17
IV. Fee Schedule and Estimated Costs (submitted under separate cover) .......................................... 25
A. Fee Schedule ................................................................................................................................... 25
B. Assumptions .................................................................................................................................... 26
C. Estimated Not-to-Exceed Fee Proposal .......................................................................................... 27
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Proposal for Municipal NPDES Professional Services March 30, 2018
P a g e 1
I. Qualifications and Experience
John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation established in 1985
that specializes in serving municipal clients. JLHA’s mission is to provide its clients with the expertise
necessary to comply with mandated environmental programs, such as NPDES, stormwater and watershed
management, industrial waste and fats, oils and grease (FOG) control, water conservation, and recycling.
Services provided under these programs include program management, engineering, inspections,
monitoring, grant administration, and public education.
A. Relevant Firm Experience
Table 1 lists NPDES services currently or recently provided by JLHA. The following are summaries of JLHA’s
experience related to NPDES Permit compliance.
1. Municipal NPDES Permit Compliance
JLHA has considerable experience in Municipal NPDES Permit compliance programs, beginning with the
inception of the Phase I MS4 Permits in the 1990s. Currently JLHA implements elements of such programs
for 45 cities in the Southland. Services include the following:
25 cities and 4 watershed groups: Program administration and/or technical support,
33 cities: Field services such as BMP compliance inspections,
23 cities: Plan review and approval (e.g., SUSMP/LID Plans, WQMPs, and SWPPPs),
32 cities and 3 watershed groups: Reporting (e.g., annual, TMDL, and/or watershed reports), and
32 cities and 3 watershed groups: Staff training.
Relevant and recent activities include:
Representing cities in MS4 NPDES audits conducted by Regional Water Board staff:
Seal Beach, 2015 (and 2010, 2006) | Stanton, 2014 (and 2010)
Obtaining and administering a Prop 84 grant for multi-watershed/multi-jurisdictional LID projects.
Managing BMP inspection programs that cover in total approximately 10,000 sites.
Developing 4 Watershed Management Programs under the area-wide LA MS4 NPDES Permit.
JLHA also served as the lead consultant for the development of the Watershed Management Programs
(WMPs) for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), City of Long Beach, and
Peninsula Cities Watershed Groups, and served as a sub-consultant for the development of the WMP for
the Los Cerritos Channel (LCC) Watershed Group. As part of WMP development, JLHA also oversaw the
development of Coordinated Integrated Monitoring Programs (CIMPs) for the LLAR, LSGR, and Peninsula
Cities Watershed Groups. All plans were approved by the Regional Board in 2015 and 2016. Together the
member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees.
JLHA serves as the consultant team lead for the LLAR, LSGR, and Peninsula Cities Watershed Groups.
Services include administering monitoring activities, watershed annual reporting, technical committee
meetings, and certain WMP implementation efforts such as feasibility studies. In this capacity JLHA also
regularly interfaces with city councils and Regional Board staff and members. JLHA also represents twelve
municipal clients in watershed management groups for the Upper Los Angeles River, Upper San Gabriel
River, Dominguez Channel and Los Cerritos Channel.
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Table 1: Summary of Municipal NPDES Services Recently or Currently Provided
Client First year of service Years of service MS4 Permit Control Measures Watershed General Services Development Construction Municipal Activities Industrial/ Commercial Illicit Discharge Detection Public Outreach Watershed Plan Development Watershed Plan Implementation Monitoring Studies Reporting Training Grants Program Mgmt. or Support Arcadia 1995 23 - - × × × × × - - - - - - × × × - - - -
Artesia 2014 4 - - × × × × × - - × - - - - × × - - ×
Big Bear Lake 2004 14 - - - - - - × × - - - - - - - - - - × - - - - - -
Bellflower 2014 2 - - - - - - × - - - - - - - - - - - - - - - - - - - -
Cerritos 2015 3 - - × - - - - - - - - - - - - - - - - - - - - - - - -
Covina 2008 10 × × - - × - - - - - - - - - - - - - - × - - - -
Diamond Bar 2007 11 × × × × × × - - × - - - - × × - - ×
Downey 2011 7 × × × × × × - - × - - - - × × - - ×
Fullerton 2017 1 - - - - - - - - - - - - - - - - - - - - × × - - ×
Glendale 2013 5 - - - - × - - - - - - - - - - - - × × × - - ×
Gateway Water Mgmt. Authority 2012 6 - - - - - - - - - - - - - - - - - - - - - - - - × - -
Hawaiian Gardens 2012 6 × × × × × × - - × - - - - × × - - ×
Hawthorne 2000 18 - - × × × × × - - - - - - - - × × - - ×
Inglewood 2015 3 - - - - - - × - - × - - - - - - - - × × - - ×
La Habra 2011 7 × × × × × × - - - - - - - - × - - - - ×
Lakewood 2014 4 - - - - - - × - - - - - - - - - - - - - - - - - - - -
Lomita 2015 3 - - × × × × × - - × - - - - × × - - ×
Long Beach 2014 4 - - - - - - × - - - - × - - - - - - × × - - - -
LCC Watershed Group 2013 5 - - - - - - - - - - - - × × × - - - - × - - ×
LLAR Watershed Group 2013 5 - - - - - - - - - - - - × × × - - × × - - ×
LSGR Watershed Group 2013 5 - - - - - - - - - - - - × × × - - × × - - ×
Lynwood 2014 4 × × × × × × - - × - - - - × × - - ×
Manhattan Beach 2010 8 - - - - × × - - - - - - - - - - - - - - - - - - - -
Monterey Park 2005 13 × × × × × × - - × - - × × × × ×
Norwalk 2010 8 × × × × × × - - × - - - - × × - - ×
Paramount 2014 4 × × × × × × - - × - - - - × × - - ×
Pasadena 2015 3 × - - - - × - - - - - - × - - - - × × - - ×
Peninsula Watershed Group 2013 5 - - - - - - - - - - - - × × × - - × - - - - ×
Placentia 2013 5 × × × × × - - - - - - - - - - × × - - ×
Rancho Palos Verdes 1994 24 × × × × × × - - × - - - - × × - - ×
Rolling Hills 2009 9 - - - - - - - - - - - - - - - - - - × × - - - - - -
Santa Fe Springs 2016 2 × × - - - - - - - - - - - - - - - - - - - - - - - -
San Gabriel 2017 1 - - - - × - - - - × - - - - - - - - × × - - ×
Seal Beach 2005 13 × × × × × × - - - - - - - - × × × ×
Signal Hill 1985 33 × × × × × × - - × - - × × × - - ×
South El Monte 2017 1 × × × × × - - × - - × × × - - ×
South Gate 1991 27 × × × × × × - - × - - × × × × ×
South Pasadena 2005 13 - - × × × - - × - - × - - × × × - - ×
Stanton 2007 11 × × × × × × - - - - - - - - × × × ×
Temple City 2003 15 × × × × × × - - × - - × × × - - ×
Villa Park 2013 5 × × × × × × - - - - - - - - × × - - ×
West Covina 2015 3 × × × × × × - - × - - - - × × - - ×
West Hollywood 1995 23 × × × × × - - - - - - - - × - - × - - - -
Whittier 2014 4 - - × × × × × - - × - - - - × × - - ×
TOTALS out of 44 agencies 22 27 28 33 25 25 5 22 4 10 35 35 5 32
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B. Track Record
JLHA has aided municipalities in compliance with NPDES MS4 Permit provisions since their first issuance
in the 1990s. Since that time JLHA has maintained a track record of meeting project schedules and
providing project deliverables on-time, on-budget, and to client’s satisfaction. This may be verified by
contacting JLHA’s existing and past clients, including those listed in the References Section of this
proposal. Another metric for JLHA’s ability to meet project schedules is through its success in representing
clients in Regional Water Board NPDES Program audits. These audits included detailed reviews of records
for NPDES sub-programs managed and implemented by JLHA Project Teams. Of the many Regional Water
Board NPDES Program audits that JLHA personnel participated in, none resulted in enforcement actions.
JLHA’s success in meeting project schedules is also evident in its existing clients’ previous NPDES annual
reports, which tabulate program deliverables such as inspections, plan checks, and TMDL reporting.
C. Staffing Capability and Current Work Load
JLHA staffing is at 25, consisting of 20 full-time staff and 5 part-time staff. This includes 1 principal, 2
directors, 5 project managers, 5 engineers, 7 field inspectors, 4 project analysts, and 3 administrative staff.
All staff operate out of JLHA’s office at 6131 Orangethorpe Ave, Suite 300, in Buena Park, California. JLHA
subcontracts additional services as-needed such as water quality monitoring and laboratory analysis,
outfall screening, construction management, and computational analysis. The Project Team listed in the
following section will be available to provide any requested services throughout the term.
D. Relevant Staff Credentials
Staff credentials include certified professionals in engineering, stormwater quality, BMP (Best
Management Practice) inspection, erosion control, SWPPP development and implementation, and
environmental assessment. Table 2 lists specialized credentials that are held by JLHA staff. The experience,
credentials and education of the key staff members are included in the Resumes Section of this proposal.
Table 2: Specialized Credentials held by JLHA Staff
Credential Credential Description
CPSWQ Certified Professional in Stormwater Quality
CESSWI Certified Erosion, Sediment and Stormwater Inspector
QSD Qualified SWPPP Developer (Construction)
QSP Qualified SWPPP Practitioner (Construction)
QISP Qualified Industrial Stormwater Practitioner
CGP ToR Trainer of Record for the NPDES Construction General Permit
IGP ToR Trainer of Record for the NPDES Industrial General Permit
ECI Environmental Compliance Inspector
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E. Project Team
Table 3 and Figure 1 list the roles and organization of the Project Team. Detailed qualifications of the
Project Team are included in the Resume section.
Table 3. Program Team Roles
Program Title Team Member Information Core Team Project Manager (PM)
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Roles Point-of-contact, project oversight
Project Manager
Name Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Roles Point-of-contact, project oversight: Construction/Development programs
Assistant PM/
Project Engineer
Name Michelle Staffield, MSE, CPSWQ, QSD
Roles Alternate point-of-contact, plan review and approval
Project Analyst
Name Hugo Garcia, CESSWI, QSP
Roles Project development, field inspection support
Compliance Specialist
Name Stormy Osifeso, CESSWI, QSP
Roles Field compliance inspector, construction program
Compliance Specialist
Name Wilson Duong, ECI I
Roles Field compliance inspector, industrial/commercial program
Extended Team Company Principal
Name John Hunter, PE, REA
Roles As-needed project oversight and support
Senior Engineer
Name Rosalinda Tandoc, PE
Roles Plan review and approval
If changes in personnel occur during the contract period, JLHA will notify the City and furnish the revised
Project Team information provided in this proposal.
Figure 1. Project Team Organizational Chart
John Hunter
Company Principal
Cameron
McCullough
Project Manager
Hugo
Garcia
Project Analyst
Wilson
Duong
Compliance Specialist
Rosalinda Tondac
Senior Engineer
Jillian Brickey
Project Manager
Michelle
Staffield
Asst. PM/Project Engineer
Stormy
Osifeso
Compliance Specialist
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F. References
Table 4 is a list of client references. JLHA provides Municipal NPDES services to each of the references
listed. Additional references are available at the request of the City.
Table 4: References and Services Provided
Agency Name Data Field Reference Information
Downey Name/Title Mohammad Mostahkami, Director of Public Works
Address 11111 Brookshire Ave, Downey, CA 90241
Phone/email (562) 904-7102, mmostahkami@downeyca.org
Signal Hill Contact/Title Grissel Chavez, Deputy Director of Public Works
Address 2175 Cherry Avenue, Signal Hill, CA 90775
Phone/email (562) 989-7251, gchavez@cityofsignalhill.org
South Gate Contact/Title Arturo Cervantes, Public Works Director
Address 8650 California Ave, South Gate, CA 90280
Phone/email (323) 563-9512, acervantes@sogate.org
Stanton Contact/Title Allan Rigg, Public Works Director
Address 7800 Katella Ave, Stanton, CA 90680
Phone/email (714) 379-9222, arigg@ci.stanton.ca.us
Temple City Contact/Title Andrew Coyne, Management Analyst
Address 9701 Las Tunas Dr, Temple City, CA 91780
Phone/email (626) 285-2171 ext. 4344
Table 5 lists services provided by the Project Management team for the references listed in Table 4.
Table 5. Services Provided by Project Management Team
Agency/Reference
MS4 Permit Control Measures Watershed General Services Development Construction Municipal Activities Industrial/ Commercial Illicit Discharge Detection Public Outreach Watershed Plan Development Watershed Plan Implementation Monitoring Studies Reporting Training Grants Program Mgmt. or Support Project Manager
Downey × × × × × × - - × - - - - × × - - × Michelle Staffield
Signal Hill × × × × × × - - × - - × × × - - × Jillian Brickey
South Gate × × × × × × - - × - - × × × × × Michelle Staffield
Stanton × × × × × × × - - - - - - × × × × Cameron McCullough
Temple City × × × × × × - - × - - × × × - - × Cameron McCullough
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II. Project Understanding and Scope of Work
JLHA welcomes the opportunity to provide professional MS4 NPDES services to the City of Diamond Bar.
This section details the work plan and project understanding to complete the Scope of Work (SOW)
requested by the City in its March 8, 2018 RFP. The timeframe of this proposal is for a period of three
years. The services provided may be extended for two years upon mutual agreement by the City and JLHA.
This proposal is valid for 90 days.
The tasks listed in the following tables include “Task Detail” information that describe and approach and
methods the Project Team will use to meet the contract requirements. The Project Team does not
anticipate any significant concerns or problems during the term of this contract. The primary concern is
budgeting, as annual variability in workload within the SOW is an unknown, within certain limits. However
from past experience, the Project Team expects the not-to-exceed (NTE) annual estimate provided in the
proposal to be sufficient for the services provided.
A. Programs Management: RFP Objectives 1 and 8
Table 6 lists the scope of work for the management of all programs provided under the scope of work.
This includes general MS4 NPDES Permit management assistance, as well as other NPDES-related tasks
not listed in the prior scope of work sections of this proposal.
Table 6. Scope of work for Programs Management
Task # Task Name RFP Task
#
A.1 Manage Programs
A.1.a Provide program updates
Task Detail: This includes assessing and reporting on the status of program compliance,
holding program update meetings, preparing program update reports, and providing
program updates to City staff and, as needed, elected officials.
1.c.
A.1.b Provide general assistance with MS4 NPDES programs implementation
Task detail: This includes as-needed assistance for tasks within project scope but not
itemized in proposal.
A.1.c Represent City at relevant NPDES-related meetings and prepare update reports to City staff 1.a
A1.d Represent City interests in negotiations and communications with regulating agencies 1.e
A.1.e Update program forms, templates, and other documentation as-needed
A.1.f Assure quality on services provided, including review of prepared documents 8
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B. Watershed Management Program Assistance: RFP Objective 1
The City is a member of the Lower San Gabriel River Watershed Management Group (LSGR WMG), which
includes contributing funds (separate from this proposal) for the implementation of Coordinated
Integrated Monitoring Programs (CIMPs) as well as the continued development of the LSGR Watershed
Management Program (WMP) and CIMP. The WMP is the City’s planning framework to comply with the
LA Countywide MS4 NPDES Permit. Table 7 lists the scope of work for WMP assistance.
Table 7. Watershed Management Program Assistance
Permit § Task # Task Name RFP Task #
VI.C B.1 Watershed Management Program Assistance
B.1.a Represent City at WMG meetings and prepare meeting update reports 1.a
B.1.b Prepare WMP/CIMP compliance progress reports and updates
B.1.c Update inventory and prioritization of candidate retrofit projects
Task detail: The Project Team will update the inventory of prioritized potential
public projects—originally developed in the 2015 WMP—for review and
consideration by city staff.
B.1.d Assist with project selection, development, and implementation (as-needed) 1.b
Task detail: Should the City decide to develop a concept or design plan, or
construct a stormwater management project, the Project Team will be
available to assist in project selection, development, and implementation.
B.1.e Assist with WMP Adaptive Management process and Permit renewal 1.d
Task detail: Adaptive Management is led by the WMG, which is a service
separate from this SOW. However input from the City will be required to
complete the process. The Project Team will assess the City’s MS4 NPDES
Program and provide recommended changes to City staff for incorporation
into the Adaptive Management process.
B.1.f Assist with project grant applications (as-needed)
Task detail: Project Team members have assisted in the application and
management of Prop 84 and Prop 1 stormwater grants, and can provide
similar application and management assistance at the request of the City.
B.1.g Assist with other WMP-related tasks (as-needed) 1.f
Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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C. TMDL Programs Assistance: RFP Objective 1
The City is under Total Maximum Daily Loads (TMDLs) for bacteria, metals and toxics, and is also under
the provisions of the Statewide Trash Amendments. (Although technically not a TMDL, the Trash
Amendments in effect act as a Trash TMDL.) Table 8 lists the scope of work for assistance with compliance
planning, implementation, and reporting for TMDLs and the Trash Amendments.
Table 8. TMDL Programs Assistance
Permit § Task # Task RFP Task #
VI.E C.1.a Assist with Statewide Trash Amendments implementation 1.b, 5.a
Task detail: The Project Team will prepare and submit Track 1 GIS maps to
Regional Board prior to the 2/18/2019 deadline stated in the 13383 Order.
This will include corresponding with City staff to obtain information needed
to complete maps. The Project Team will also provide general assistance with
planning, implementation, and reporting.
C.1.b Assist with TMDL planning, implementation, and reporting 1.b
Task detail: The metals and bacteria TMDLs are addressed through the
Watershed Management Program (WMP). See the WMP SOW section for
additional information. The Toxics TMDL only requires monitoring at this
point and is addressed through monitoring and reporting under the
Coordinated Integrated Monitoring Program (CIMP). See the Monitoring and
Reporting SOW section for additional information.
C.1.c Assist with other TMDL-related tasks (as-needed) 1.f
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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D. Planning and Land Development Program (For both Private Land Development
and City Project Stormwater Management Services): RFP Objective 2, 3
Table 9 lists the scope of work for the Planning and Land Development Program , for both Private Land
Development and City Project Stormwater Management. Turn-around time for LID plan review is two
weeks. JLHA will also receive and assemble program data for preparation of the Annual Reports.
Table 9. Scope of Work for Planning and Land Development Program
Permit § Task # Task Name RFP Task #
VI.D.7.d D.1 LID Plan Review
ii D.1.a Review LID plans following the criteria of VI.D.7.b-c 2.c, 3.a
VI.D.7.d D.2 LID BMP Inspections
iv.(1).(b) D.2.d Conduct BMP verification inspections 2.e, 3.b
iv.(1).(c) D.2.e Notify existing LID Plan sites of maintenance requirements 2.f
iv.(1).(c) D.2.f Conduct BMP maintenance inspections 2.g
iv.(1).(e) D.2.g Conduct follow-up activities at non-compliant projects 2.g
D.3 Green Streets Policy
D.3.a Provide guidance to City staff and design consultants as-needed 3.c
VI.D.7 Staff Training is included in the Training SOW section
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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E. Development Construction Program (For both Private Land Development and
City Project Stormwater Management Services): RFP Objective 2, 3
Table 10 lists the scope of work for the Development Construction Program, for both Private Land
Development and City Project Stormwater Management. Dedicated inspections at sites disturbing less
than one acre— an enhanced measure that exceeds minimum MS4 Permit requirements—can be
conducted at the City’s request. Turn-around time for SWPPP review is two weeks. Inspections at state-
permitted construction sites require monthly inspections. Enforcement actions, when necessary, are
issued within one week. Follow-ups are conducted within the timeframe provided in the enforcement
action.
Table 10. Scope of work for Development Construction Program Assistance
Permit § Task # Task Name RFP Task #
VI.D.8.d Sites less than one acre: Track and inspect sites at request of city
VI.D.8.g E.1 Inventory state-permitted Construction sites
g.i E.1.a Review and update site inventory 2.b
Task detail: This includes reviewing city and Water Board records and on-site
conditions to update the site inventory—including all information field
required—and reviewing existing site information and regulatory history prior
to inspection.
VI.D.8.h E.2 Review and Approval Construction SWPPPs 2.a
Task detail: This includes SWPPP review by a JLHA staff Qualified SWPPP
Developer (QSD) following a review checklist based on MS4 Permit
requirements. Turn-around time for review is two weeks.
VI.D.8.j E.3 Inspect ≥1 acre Construction Sites
E.3.a Inspect sites for proper BMP implementation 2.b
Task detail: Inspections follow the standard operating procedures listed in the
MS4 Permit, which includes 1) determining the facility’s impact on stormwater
quality through proper BMP implementation and illicit discharge elimination,
2) determining the need for corrective actions and setting up a follow-up
inspection dates, and 3) completing an inspection form.
E.3.b Correspond with site operators 2.b
Task detail: This includes scheduling inspections as-needed, discussing
corrective actions required, and providing program education as -needed.
E.3.c Conduct follow-up inspections at non-compliant sites 2.b
VI.D.2 E.4 Enforce at Noncompliant Sites
2.a.i E.4.a Prepare enforcement notices for non-compliant sites 2.b
Task detail: For egregious or repeated cases of non-compliance, enforcement
notices will be prepared following city ordinances and the MS4 Permit’s
progressive enforcement requirements. Notices will be sent out only after City
approval. If noncompliance persists, the Project Team will work with City
enforcement staff to resolve the issue.
2.a.ii E.4.b Provide other as-needed enforcement assistance 2.b
VI.D.8.l Staff Training is included in the Training SOW section
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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F. Industrial/Commercial Facilities Program: RFP Objective 4
Table 11 lists the tasks for the Industrial/Commercial Facilities Program. The scope is limited to tracking,
educating, inspecting, and ensuring compliance at industrial/commercial facilities.
Table 11: Tasks for the Industrial/Commercial Facilities Program
Permit § Task # Task name RFP Task #
VI.D.6 F.1 Track Critical Industrial/Commercial Facilities
b.i, ii, iii F.1.a Review and update industrial/commercial facility inventory 4.a
Task detail: This includes reviewing city records and facility records to update
the industrial/commercial facility inventory—including all information field
required—and reviewing existing facility information and regulatory history
prior to inspection.
VI.D.6 F.2 Educate Industrial/Commercial Facility Operators
c.i F.2.a Notify facility operators of program requirements 4.c
Task detail: This includes sending a letter to facilities briefly explaining the
inspection program and its basic requirements, with an enclosed educational
brochure. During inspections program requirements are also explained to
facility operators.
c.ii F.2.b Implement a Business Assistance Program 4.d
Task detail: This task is primarily addressed by tasks A.2.a and A.3.b
c.ii F.2.c Develop and print educational materials to distribute to facilities 4.c, 5.df
VI.D.6 F.3 Inspect Critical Industrial/Commercial Facilities
d,e,f F.3.a Inspect industrial/commercial facilities for proper BMP implementation 4.e
Task detail: This includes 1) inspecting facility layout to locate the storm drain
system and/or stormwater drainage path, storage areas, process, areas, and
heavy equipment wash and maintenance areas, and stormwater sampling
locations, if applicable, 2) determining the facility’s impact on stormwater
quality through proper BMP implementation and illicit discharge elimination,
3) verifying industrial classification, 4) determining the need for corrective
actions and setting up a follow-up inspection dates, and 5) completing an
inspection form.
d,e,f F.3.b Correspond with facility operators 4.e, 4.f
Task detail: This includes scheduling inspections as-needed, discussing
corrective actions required, and providing program education as -needed.
h.2.a.i F.3.c Conduct follow-up inspections at non-compliant facilities within 4 weeks 4.f
VI.D.2 F.4 Enforce at Noncompliant Facilities
2.a.ii F.4.a Prepare enforcement notices for non-compliant facilities 4.f
Task detail: For egregious or repeated cases of non-compliance, enforcement
notices will be prepared following city ordinances and the MS4 Permit’s
progressive enforcement requirements. Notices will be sent out only after City
approval. If noncompliance persists, the Project Team will work with City
enforcement staff to resolve the issue.
2.a.ii F.4.b Provide other as-needed enforcement assistance 4.f
Staff Training is included in the Training SOW section
Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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G. Public Agency Activities Program: RFP Objective 5
Table 12 lists the scope of work for the Public Agency Activities Program.
Table 12. Scope of work for Public Agency Activities Program
Permit § Task # Task Name
VI.D.9.b Public Construction Activities
Task detail: Public Construction is addressed by the Development Construction Program.
See the Development Construction SOW section.
VI.D.9.c G.1 Inventory Public Facilities
G.1.a Update inventory of public facilities (as-needed)
VI.D.9 Inventory Existing Development Retrofit Opportunities
d.ii, iii Included in the Watershed Management Program SOW section
VI.D.9 G.2 Public Agency Facility and Activity Management
e.iii, vi G.2.a Update BMP fact sheets for activities listed in Table 18 of the MS4 Permit (as-needed)
e.iv G.2.b Update language to require contractors to implement BMPs from VI.D.9.e.iii (as-needed)
g.ii G.2.c Update Integrated Pest Management procedures (as-needed)
h G.2.d Storm drain operation and maintenance (in-house task, JLHA available to assist as-needed)
Statewide Trash Amendment compliance assistance is included in the TMDL SOW section
VI.D.9.k Staff Training is included in the Training Scope of Work section
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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H. Public Information and Participation (Outreach) Program: RFP Objective 5
Table 13 lists the scope of work for the Public Information and Participation Program. The points of
purchase program will be implemented once a year within the reporting year. Educational material will
be updated as-needed, and at the request of the City. JLHA staff is available as-needed to assist in
stormwater education at City events.
Table 13. Scope of work for the Public Information and Participation Program
Permit § Task # Task Name RFP Task #
VI.D.5.c H.1 Public Participation
H.1.a Assist in a City event to promote public involvement in pollution prevention 5.c
Task detail: The Project Team will discuss with City staff opportunities to
participate in at least one City event. JLHA staff attending the chosen event(s)
will educate the public in stormwater pollution through discussion,
demonstrations, and material distribution.
VI.D.5.d H.2 Residential Outreach Program
d.i.(1) H.2.a Prepare article for City media outlet
d.i.(2) H.2.b Update educational materials 5.d
Task detail: Material topics include brochures vehicle, house, yard, pesticide,
animal, and construction wastes. Updates to the content can be made at the
City’s request.
d.i.(3) H.2.c Distribute materials to points of purchase
Task detail: Point of purchase locations include automotive, home
improvement, gardening, and pet stores. JLHA staff will visit select stores and
provide brochures specific to these industries to be displayed for distribution.
d.i.(4) H.2.d Update stormwater website (as-needed)
d.i.(5) H.2.e Provide educational materials to school children 5.d
Task detail: This task is primarily addressed by existing county programs. JLHA
staff can supplement this effort by providing K-12 schools within the City’s
jurisdiction with educational materials.
d.i.(6) H.2.f Provide educational materials in English, Spanish, Mandarin, and Korean 5.d
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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I. Illicit Discharge Detection and Elimination Program: RFP Objective 5
Table 14 lists the scope of work for the Illicit Discharge Detection and Elimination Program. JLHA
understands that this Program is administered and implemented by in-house City staff. As such these
services are provided on an as-needed basis. Complaints received will be investigated within the
timeframes provided in the MS4 Permit’s Progressive Enforcement procedures (MS4 Permit VI.D.2.a).
Enforcement actions will be undertaken following these procedures. If needed, within normal working
hours inspection staff will be available to respond to any complaint within two hours.
Table 14. Scope of work for Illicit Discharge Detection and Elimination Program Assistance (As-needed)
Permit § Task # Task Name RFP Task #
VI.D.10 I.1 Investigate Illicit Discharges (as-needed)
b.ii I.1.a Investigate illicit discharge complaints and prepare investigation reports 6.a
b.iv.(1) I.1.b Conduct follow-up investigations to verify elimination of illicit discharges 6.a
VI.D.2 I.2 Enforce cases of noncompliance
2.a.i I.2.a Prepare enforcement notices for non-compliance following city ordinances 6.a
2.a.ii I.2.b Provide other as-needed enforcement assistance 6.a
VI.D.10.e Spill Response Plan
Plan updates are addressed in the Program Management SOW section
VI.D.10.f Staff Training is included in the Training SOW section
MRP Reporting and Record Keeping is included in the Monitoring and Reporting SOW section
Program Management is included in the Programs Management SOW section
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J. Training: RFP Objective 5
Table 15 lists the scope of work to train applicable City staff and contractors in elements of the Planning
and Land Development Program, Development Construction Program, Public Agency Activities Program,
and Illicit Discharge Program. At the request of the City, JLHA can provide additional in-depth staff training
(beyond the one-to-two hour standard training scope) on any component of the MS4 NPDES program.
Each training is led by members of the Project Team and includes slide presentations and key template
documents and forms relevant to the program.
Table 15. Scope of work for the Training Program
Permit § Task # Task Name RFP Task #
VI.D.7-10 Prepare materials and hold training sessions for targeted city staff positions in: 5.b
7.d J.1.a LID Plan review process and BMP verification and maintenance inspections 5.b
8.l.ii.(1) J.1.b Construction BMP standards and SWPPP review 5.b
Task detail: Intended for plan reviewers and permitting staff
8.l.ii.(2) J.1.c Construction BMP standards and SWPPP requirements 5.b
Task detail: Intended for inspection and enforcement staff
9.k J.1.d Applicable elements of the Public Agency Activities Program 5.b
Task detail: Intended for O&M staff for public facilities and activities
10.f.iii J.1.e Illicit discharge detection, elimination, clean-up, reporting, documentation 5.b
Task detail: Intended for code enforcement and field staff
J.1.f Other MS4 NPDES training topics as requested by the City
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K. Monitoring and Reporting Program: RFP Objective 7
Table 16 lists the scope of work for the Monitoring and Reporting Program. This includes preparation of
the Annual Report, record keeping, and database management.
Table 16. Scope of work for the Monitoring and Reporting Program
Permit § Task # Task Name RFP Task #
MRP XVIII, XIX K.1 Reporting
K.1.a Prepare Individual MS4 NPDES Annual Report 7.
Task detail: Develop and provide Annual Report NPDES program
information request forms to City staff in August. Review completed
forms with City staff in September and incorporate city data and
comments into the Draft Annual Report. Collect relevant JLHA pr ogram
record data and incorporate into Draft Annual Report. Update the
County’s WRAMPS.ORG database with LID data and incorporate
volumetric management results into the Draft Annual Report. Based on
data incorporated, prepare responses to program status and assessment
elements of the Draft Annual Report. Review final Draft Annual Report
with City by November 15. Submit Individual Annual Report prior to
December 15 deadline.
K.1.b Assist in preparation of Watershed MS4 NPDES Annual Report
Task detail: Preparation of the Watershed MS4 NPDES Annual Report is
led by the WMG, which is a service separate from this SOW. The report
does requires the submittal of some data from the Individual Annual
Report. This task includes compiling and submitting this data, as well as
reviewing and providing comments on draft versions of the Watershed
MS4 NPDES Annual Report.
VI.D K.2 Record Keeping and Database Management
6.b.i-iii,
7.d.iv, 8.g.i.ii,
10.d.v
K.2.a Update and maintain online GIS database(s) of program records 2.b, 2.d,
4.a, 4.b Task detail: This includes records for all programs provided under the
scope of work, such as monitoring sites and monitoring results, project
and BMP location data, and industrial/commercial facility and
construction site inventories, inspection results, investigations, and
enforcement actions. The City’s MS4Front NPDES database management
system will be used for much of this record keeping, and ArcGIS online
will be used as a supplemental tool. The Project Team is familiar with
MS4Front and its capabilities—such as the creation of customizable
forms—through several years of regular use for number a clients. The
Project Team will also update and maintain a website of key program
records at diamonbar.jlha.net to facilitate easy access at any time by City
staff.
MRP (Att. E) K.3 Monitoring
K.3.a Review water quality monitoring and outfall screening results
Task detail: Water quality monitoring and outfall screening is led by the
WMG, which is a service separate from this SOW. However the Project
team will review monitoring results as they are provided by the LSGR
WMG and update the City with an analysis of the results through
correspondence and reports. Results may be incorporated into the
Individual Annual Report if they are specific to the City’s discharges.
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L. QA/QC Program: RFP Objective 8
Service quality is ensured through a QA/QC program assigned to applicable sub-programs and listed under
the Programs Management section of the SOW. This program accounts for time spent by the Project
Management Team to review the Project Team’s work product. This time is also used to track and control
the budget and to ensure control of the schedule of services provided.
III. Resumes
The following section includes the resumes of the Project Team.
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John L. Hunter, PE
Principal
Mr. Hunter serves as the Principal of JLHA. He has over 30
years of experience in municipal environmental programs
and currently oversees: (1) elements of over 40 separate
NPDES programs encompassing three counties that covers
programs such as: watershed and stormwater management,
TMDL implementation, plan reviews, industrial and
construction inspections, public agency activities, public
outreach, and monitoring/reporting; (2) eleven municipal
FOG programs encompassing permitting, inspections and
enforcement; (3) seven municipal Used Oil Recycling
programs; (4) three municipal Beverage Container Recycling programs; and (5) two water conservation programs.
As of May 2016 Mr. Hunter serves as the chair for the LA Permit Group, wh ich provides area-wide MS4 Permit
updates to all affected parties under the LA Region MS4 Permit.
Related Experience
Watershed Management
Lead consultant for the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group,
the Peninsula Cities Watershed Group, and the Long Beach Near -shore watersheds. Oversaw preparation and
oversees continued development of the Watershed Management Programs for these groups. Also participates in
the Upper Los Angeles River Watershed Group, the Domi nguez Channel Watershed Group, and the Los Cerritos
Channel Watershed Group.
Total Maximum Daily Loads
Los Angeles River Metals TMDL: Developed the Reach 1 Metals TMDL Implementation Plan on behalf of nine local
agencies. The Plan was used as a source document for the Compliance Schedule in the Lower LA River WMP.
Los Angeles River Trash TMDL: Administered Trash DGR studies and associated compliance reports for multiple cities
since 2004. Negotiated client interests with Regional Board staff. Obtained gran t funding for and prepared the
Hamilton Bowl BMP Study. The study evaluated different end -of-pipe trash capture systems for the Cities of Signal
Hill and Long Beach.
MS4 Permit Minimum Control Measures (MCMs)
Oversees MCM elements of MS4 Permits for 37 cities. MCM programs include business and construction site
inspections, LID Plan and SWPPP reviews, BMP implementation for public agency activities, illicit discharge
investigations, and public outreach.
Representation and advocacy
Represents client interests in meetings with Regional Board staff/members regarding (E)WMPs, TMDLs, and other
Permit mandates. Has chaired the Los Angeles River Watershed Management Committee, Santa Monica Bay
Bacterial TMDL J7 Subcommittee, and the LA Permit Group. Currently serves as technical lead for the Lower San
Gabriel, Lower Los Angeles, and Peninsula Cities Watershed Management Groups.
Education
B.S. Chemical Engineering, CSULB
B.S. Biological Sciences, UCI
Certifications and Licenses
CA Professional Chemical Engineer, 4724
CA Registered Environmental Assessor, 0900
CA Hazardous Substance Removal, A3382
CA General Engineering License, A-582340
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Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Director
Cameron McCullough has fourteen years of experience in the
environmental compliance field, specializing in surface water quality
regulation. His experiences include managing the development and
implementation of municipal NPDES, TMDL, and FOG Control programs,
assisting and training municipal staff in their in-house NPDES programs,
and representing client interests in interactions with regulators and
other stakeholders.
Recent Experience and Project Qualifications
Municipal NPDES Permit Management: Mr. McCullough serves as a Programs Manager of municipal NPDES Permit
programs for multiple cities throughout the Southland. Permits managed include the NPDES stormwater permits —
MS4, IGP, CGP—as well as non-stormwater permits and related orders such as those for drinking water system
releases and sanitary sewer overflows. Permit programs address (1) stormwater quality for construction, industrial,
and municipal activities and post-construction BMPs for development activities, (2) non-stormwater discharges to
and from the MS4, (3) TMDLs for water bodies impaired by trash, metals, toxics, and bac teria, and (4) surface water
quality monitoring. Through his program management activities, he has developed qualifications that meet those
required to serve as the Project Manager for this project. Specific examples of these qualifications include:
Serving as a Project Manager for contracted MS4 NPDES Program assistance for local cities. (Lomita, Glendale,
Hawthorne, Monterey Park, Placentia, Stanton, Temple City, Villa Park, West Covina, and West Hollywood.)
Responsibilities include serving as project point-of-contact, overseeing the Project Team, ensuring successful
completion of the project, and representing the client in interactions with regulators and watershed groups.
Through these projects Mr. McCullough has served as Project Lead to all subordinate members of the
team for this project. As such the team has developed a track record of working together effectively.
Representing cities in MS4 NPDES Permit compliance audits from the Regional Water Quality Control Board.
(Seal Beach 2006, 2010, Stanton 2010, 2014, Big Bear Lake 2007.)
Developing 1) watershed-based compliance plans for wet and dry weather TMDLs for Metals, Toxics, Bacteria,
and Trash (Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore Watersheds: 2013 -
2016), 2) municipal Stormwater Quality Management Programs (Stanton 2011, Villa Park 2015) and 3)
SWPPPs (Downey, Norwalk, Lynwood, Pico Rivera, West Covina: 2011-2016).
Leading hundreds of municipal training sessions in MS4, IGP, CGP, and Drinking Water System NPDES Permits,
as well as SSO spill response and FOG control. (26 municipal clients from 2004 -2016, covering 3 State Water
Board Regions and 5 Phase I MS4 Permits.)
Watershed Management: Mr. McCullough served as a Project Manager for the development of the Watersh ed
Management Programs (WMPs) for the Lower Los Angeles River, Lower San Gabriel River, and Long Beach Nearshore
Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries,
with the objective of achieving surface water quality standards. Tasks included identifying water quality priorities,
evaluating existing control measures, developing new control measures and compliance schedules, and providing
quantitive reasonable assurance to attain water quality standards. He has also lead multi-jurisdictional workshops
and technical committees on watershed management program implementation, and engaged with Regional Water
Quality Control Board members, staff and non-governmental organizations in support of contested issues regarding
the watershed management compliance approach.
Through representation of municipal clients’ stakeholder interests, Mr. McCullough has also participated in the
development of watershed management programs and monitoring programs for the Los Cerri tos Channel,
Dominguez Channel, Upper Los Angeles River, and Upper San Gabriel River (2013-present).
Education
M.S., Applied Mathematics, CSULB
B.S., Physics, CSULB
Certifications
CPSWQ, Envirocert (#0842)
QSD/QSP, CASQA (#22706)
IGP Trainer of Record, CASQA (#079)
Affiliations
Phi Beta Kappa Society
Society for Industrial & Applied Math
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Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Director
Jillian Brickey has eleven years of experience in environmental
management, specializing in stormwater and watershed
management and water conservation. Her relevant experiences
include implementing and managing NPDES municipal Permit
programs for Low Impact Development, Development
Construction, and TMDL/watershed management. Tasks include
includes plan review and approval, reporting, training municipal
staff in program implementation, and representing client
interests in interactions with regulators and other stakeholders.
Recent Experience and Project Qualifications
Municipal NPDES Permit Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit
programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the
MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction
projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through
these management activities, she has:
Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water
Quality Control Board. (Seal Beach: 2010, 2015, Stanton: 2010).
Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River,
Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.)
Served as primary contact with clients and represented their interests when interacting with regulators.
(Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood).
Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline
documents (Gateway cities, 2014), and LID ordinances (2014).
Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training
sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016).
Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper
installation and maintenance of hundreds of LID BMPs.
Supervised JLHA plan checking staff.
Watershed Management: Ms. Brickey served as a Project Manager for the development of the Watershed
Management Programs (WMPs) for the Lower Los Angeles River and Lower San Gabriel River Watershed
Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the
objective of achieving surface water quality standards. Tasks included evaluating existing control measures and
developing new control measures and compliance schedules to achieve water quality standards. She also
oversaw the development and implementation of LID ordinances as required by the WMP development
process. This included preparing a LID Ordinance Equivalency Demonstration for the City of Long Beach.
She has also lead multi-jurisdictional workshops and technical committees on watershed management
program implementation, and engaged with Regional Water Quality Control Board members, staff and non-
governmental organizations in support of contested issues regarding the watershed management compliance
approach. Through representation of municipal clients’ stakeholder interests, Ms. Brickey has also
participated in the development of watershed management programs and monitoring programs for the
Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013-present).
11 Years of Experience in Water Quality
Education
M.S., Environmental Science, CSUF
B.S., Zoology, Cal State Poly Pomona
Certifications
CPSWQ, Envirocert (#0845)
QSD/QSP, CASQA (#22731)
CGP Trainer of Record, CASQA
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Michelle Staffield, MSE, CPSWQ, QSD
Water Resources Engineer
Michelle Staffield has managed a variety of water
quality improvement programs throughout
Southern California. Her relevant experiences and
tasks include implementing and managing NPDES
municipal permit provisions such as watershed
management, planning and land development,
TMDL compliance, public information and
participation, and representing clients at meetings.
She is also involved in the development and review
of Water Quality Management Plans (WQMPs),
Standard Urban Stormwater Mitigation Plans
(SUSMPs), and Watershed Management Programs.
Her current responsibilities include providing municipal NPDES plan checking services, conducting BMP
verification and maintenance inspections, representing clients in meetings, and assisting in the
implementation of Watershed Management Programs.
Michelle’s client-specific responsibilities at JLHA include:
Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for
the cities of Diamond Bar, Downey, Monterey Park, Norwalk, Pasadena, Santa Fe Springs, Signal
Hill, South Gate, and West Hollywood.
Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit
for the cities of Buena Park, La Habra, Seal Beach, and Stanton. (WQMPs are the Orange County-
equivalent of Los Angeles County’s LID Plans.)
Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.
Conducting post-construction BMP inspections for the City of West Hollywood.
Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL
studies and compliance reports.
Assisting in MS4 Permit Project Management for the Cities of South Gate and Signal Hill. Tasks
include serving as a point-of-contact with City staff, representing city interests at watershed
meetings and other NPDES-related meetings and hearings, and preparing the Individual Annual
Report.
Assisting in Project Management of Watershed Management efforts under the LA County area-wide
MS4 Permit. (Lower Los Angeles River and Lower San Gabriel River Watershed Management Groups.)
Tasks include administering meetings, managing subcontractors, and preparing the watershed Annual
Report.
10 Years of Experience in Water Quality
Education
M.S., Civil Engineering, Loyola Marymount
B.S., Ecology, Behavior, & Evolution, UCSD
Certifications
EIT #141553, NCEES
CPSWQ, Envirocert (#1136)
QSD, CASCA (#26529)
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Jose Rodriguez, CESSWI, QSP
Field Operations Manager
Jose Rodriguez has worked with John L. Hunter & Associates in the
environmental compliance fields of NPDES, FOG and Industrial
Waste Control for eleven years. His relevant experiences and tasks
include implementing NPDES municipal permit provisions such as
industrial/commercial inspections, illicit discharge detection and
elimination, construction inspections, public education, public
agency inspections, TMDL compliance, municipal staff training and
completing annual reports. He has experience in conducting outfall
screening and monitoring for non-storm water discharges in both
the Lower Los Angeles River and the Lower San Gabriel River. In total,
Mr. Rodriguez has conducted several thousand inspections for
agencies such as Stanton, Seal Beach, South Gate, Hawthorne, South El Monte, Arcadia and the Orange County
Sanitation District.
Related Experience
Inspection Services
Mr. Rodriguez supervises field activities at JLHA, including inspection work to verify compliance with state and
local environmental regulations. This includes MS4 NPDES Permit compliance inspections at commercial
facilities such as restaurants and nurseries, NPDES-permitted industrial and construction sites, municipal
facilities, and new developments. (New developments are inspected to verify proper post-construction BMP
installation and maintenance verification.) He also oversees Industrial Waste and Fats, Oils, and Grease (FOG)
Control BMP/pretreatment device inspections, as well as Clean Bay Restaurant (CBR) inspections. The CBR
program incorporates elements of NPDES, FOG, and waste management.
In addition to supervising field staff, Mr. Rodriguez has conducted thousands of inspections through his tenure
with JLHA. Clients include South Gate, Signal Hill, Downey, Paramount, and Manhattan Beach. In 2014 he
represented the City of Stanton in a State compliance audit of the City’s Industrial/commercial facility
inspection program. The State auditors did not find program deficiencies.
Monitoring Services
Mr. Rodriguez supervises source investigations for outfalls with dry weather flows in both Orange and LA
Counties. (OC Clients: Stanton, Seal Beach, Placentia, La Habra, Villa Park.) Within LA County, this work included
the initial source identification work for the Lower San Gabriel River, Lower Los Angeles River, and Peninsula
Cities Watershed Groups. Together these Groups represent twenty cities. He has also conducted stormwater
sampling following the requirements of the Industrial General Permit (South Gate) and supervised trash
generation monitoring studies as required by the LA River Trash TMDL. (Monterey Park, Glendale, South
Pasadena, Temple City.)
Planning and Reporting
Mr. Rodriguez prepares NPDES annual reports for Industrial General Permit (IGP) facilities (West Covina, South
Gate, and Norwalk) as well as MS4 Permittees throughout Orange and LA County. As part of the MS4 Annual
Report, he has prepared outfall screening reports. He has also developed Industrial SWPPPs for the Cities of
Norwalk and South Gate.
Education
B.S., Biology, UCI
Certifications and Training
CESSWI, Envirocert (#2830)
QSP, CASQA (#22917)
40 Hour HAZWOPER
Basic Inspector Academy, Cal EPA
Spanish fluency
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Hugo Garcia, CESSWI, QSP
Environmental Compliance Specialist II
Hugo Garcia has six years of experience with John L. Hunter &
Associates, specializing in NPDES and Industrial Waste/FOG
Control regulations. His experiences include MS4 compliance of
the Public Information and Participation, Industrial/Commercial,
Construction, Public Agency, and Illicit Connections & Illicit
Discharge Elimination Programs. In addition, Hugo provides
assistance with TMDL implementation and serves as the lead GIS
Specialist providing spatial analysis to clients in the Los Angeles
and Orange counties.
Recent Experience and Project Qualifications
Mr. Garcia currently serves as an Environmental Compliance Specialist II whose responsibilities include field
compliance inspections for local cities (La Habra, South Gate, and Whittier), and providing assistance with the
implementation of the several Watershed Management Programs in the Los Angeles County. Specific examples
of these and past qualifications include:
Conducting over 2,000 NPDES compliance inspections at Industrial/Commercial (i.e. auto, restaurant,
nursery), and State-permitted construction sites
Assisting with the implementation and reporting of the LA River’s Trash TMDL DGR Study
Assisting with the development of the Lower LA River Watershed Management Group Trash
Monitoring Reporting Plan (TMRP).
Assisting with the development of a Stormwater Pollution Prevention Plan (SWPPP) for both Signal Hill
and West Covina facilities, as required by the State’s Industrial General Permit (IGP) program.
Developing and maintaining GIS databases of 1) MS4 outfall locations with and without Non‐
Stormwater Discharges, 2) retrofitted catch basin storm drain systems, and 3) potential sites for multi-
agency, multi-watershed low impact development (LID) regional projects throughout the Los Angeles
River and San Gabriel River watersheds
Reviewing preliminary plumbing plans for new development and tenant improvement projects at
Industrial Waste/FOG facilities in the cities of Arcadia, Signal Hill, South El Monte, South Gate, and
Stanton
Preparing a Spill, Prevention, Control, and Countermeasure (SPCC) Plan for the City of South Gate’s
Corporation Yard and providing training
Education
B.S., Environmental Science, UCR
Certifications and Training
CESSWI, Envirocert (#4769)
QSP, CASQA (#26091)
Professional Certificate in GIS
24 Hour HAZWOPER
Basic Inspector Academy, Cal EPA
Spanish fluency
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Rosalinda Tandoc, PE
Staff Civil Engineer
Overview
Ms. Tandoc has over 30 years of experience reviewing and approving structural and architectural plans.
Her specialty lies in reviewing and approving such plans for compliance with Permits (including MS4), City
ordinances (including LID and Green Streets/Fats, Oils, and Grease/Industrial Waste/Erosion Control),
Building Codes, and other State Laws. At JLHA, she has been instrumental in expediting plan review and
approval for issuance of permits, interacting with clients to troubleshoot project development problems,
and expediently facilitating completion of client projects. She has done this for all of JLHA’s past and
current clients, which now includes 23 cities.
Education Certifications and Licenses
Master of Science in Civil Engineering CA Registered Civil Engineer
California State University, Long Beach
Related Experience
With JLHA
(Starting 2006 )
Reviews structural and architectural plans and residential and large and
complicated buildings for compliance with the MS4 Permit, City Ordinances and
State Law.
Interacts with developers to facilitate completion of their projects
Worked with the Principal in investigating problems presented to them.
Code Consultant
Prior Experience: Los Angeles County Department of Public Works Building and Safety Division
(1979 – 2006)
Coordinated with local agencies in expediting the issuance of permits
Assisted Permit Technician in solving problems that he or she may have
incurred in the processing of permits and other related problems that need to
be resolved at the counter.
Assisted the City in developing ways and methods of expediting the processing
of plans for issuance of permits.
Assisted the City in developing plans and methods for effective office
organization in the City Building Department in working with the City Planning
Department.
Personal Advancement Courses Achievements/Volunteer Works
Engineering Management Outstanding Woman of 1998, City of Cerritos
Communication Greater Long Beach Girl Scout Council
Diversity Training Cerritos Senior Center, City of Cerritos
Business and English Writings St. Linus Parish, Norwalk, CA
Supervisory Management Cathedral of Our Lady of the Angels, Los Angeles
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IV. Fee Schedule and Estimated Costs
A. Fee Schedule
Principal $185/hr
Director $165/hr
Staff Engineer $165/hr
Project Manager $155/hr
Assistant Project Manager $145/hr
Project Engineer $145/hr
Environmental Compliance Specialist II $115/hr
Project Analyst II $115/hr
Industrial/commercial facility inspection $115/hr
Environmental Compliance Specialist I $95/hr
Project Analyst I $95/hr
Administrative Assistant, Laborer (OSHA 40hr certified) $65/hr
State Certified Laboratory Analysis Cost + 5%
Legal Consultation, Court Appearances/Document review, etc. $250/hr
Subcontracted equipment Cost + 5%
Fee Schedule effective as of January 1, 2018
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B. Assumptions
Table 17 lists the assumptions proposed for one year of services. These assumptions are used to calculate
the annual not-to-exceed fee.
Tables 17. Annual Scope of Work Assumptions
Track 200 industrial/commercial facilities
Inspect 100 industrial/commercial facilities*
Educate 100 industrial/commercial facilities
Conduct 25 follow-ups at industrial/commercial facilities
Prepare 25 enforcement actions at industrial/commercial facilities
Track 8 LID Plan projects
Review/approve 8 LID Plan projects
Conduct 5 LID BMP verification inspections (as-needed)
Notify 6 sites on LID BMP maintenance
Conduct 6 LID BMP maintenance inspections
Conduct 6 LID BMP verification/maintenance follow-up inspections
Review/approve 3 SWPPPs
Track 8 CGP sites monthly
Inspect 8 CGP sites monthly
Conduct 96 CGP inspections in total
Conduct 48 follow-ups at construction sites
Prepare 25 enforcement actions at construction sites
Hold 2 staff training sessions on five topics
*Note the RFP states that all 200 facilities should be inspected. Since the inspection
frequency is once every 2.5 years, the City has until approximately June 30, 2020, to inspect
the 200 facilities. As such, 100 inspections will be assumed per year.
If through program implementation the Project Team finds that these quantities are underestimates, we
will inform the City. In this event additional work will not be conducted without written approval from the
City.
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Municipal NPDES Professional Services
City of Diamond Bar
Description Hours Fee
1. Watershed/TMDL and General NPDES Compliance Services 76 10,210$
2. Private Land Development Stormwater Management
Services
a. Review/Approve 3 SWPPP's 18 2,610$
b. Track/Inspect 8 CGP Sites Monthly 96 11,040$
c. Conduct up to 4 follow up inspections monthly 17 1,955$
d. Prepare up to 25 enforcement actions within the fiscal year 9 1,035$
3. City Project Stormwater Management Services
a. Review/Approve 5 Private Development LID Projects 56.25 8,156$
b. Track 5 Private Development LID Projects Included in 3.a -$
c. Review/Approve 3 City LID Projects 33.75 4,894$
d. Track 3 City LID Projects Included in 3.c -$
e. Conduct BMP Inspections as needed for 5 sites 5 725$
f. Notify 6 sites for BMP Maintenance 3 435$
g. Conduct 6 BMP Maintenance Inspections with follow-up 8 1,160$
4. Industry/Commercial Facilities Services
a. Track/Inspect/Educate 200 Facilities 167 16,945$
b. Conduct up to 25 follow-up inspections within the year 14 1,610$
Prepare up to 25 enforcement actions within the year 7 805$
5. Public Agency Activity Services and Public Information
Program Services 34 3,710$
6. Illicit Discharge and Elimination Services As-needed -$
7. Preparation and Submission of the MS4 NPDES Annual
Report 36 4,140$
8. QA/QC Program 10 1,450$
3. City Project Stormwater Management Services*
Provide guidance to City Staff and design consultants as needed
to ensure projects are meeting Green Street Policy 4 580$
John L. Hunter & Associates Total 71,460$
*Note hours and fee for Green Street Policy guidance were not included in provided
spreadsheet, and have been added here as a separate line item.
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Agenda #: 6.17
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF THE DESIGN AND PLANS, AND AW ARD OF
CONSTRUCTION AGREEMENT TO ARAMEXX GROUP, INC. FOR
THE CITY ENTRY MONUMENT SIGNS PROJECT AT DIAMOND BAR
BLVD./ TEMPLE AVE. & GOLDEN SPRINGS DRIVE/ CALBOURNE
DRIVE.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Adopt Resolution No. 2018-XX approving the design and plans, and establishing
a project payment account, for the City Entry Monum ent Signs Project at Diamond Bar
Blvd. / Temple Ave. & Golden Springs Drive/ Calbourne Drive;
B. Approve, and authorize the Mayor to sign, a Construction Agreement with
Aramexx Group, Inc. in the amount of $492,265 approving Base Bid Schedules "A" and
"B", Alternate Bid Schedules "A3" and "B3"; and Alternate Bid Items (A -1.9, A-1.10, A-
1.11, B-1.9, B-1.10, B-1.11), plus a contingency amount of $49,226.50, for Contract
Change Orders to be approved by the City Manager, for a total authorization amount of
$541,491.50; and
C. Reject Alternate Bid Schedules “A2” and “B2”, and Alternate Bid Items (A -1.1
through A-1.8) and (B-1.1 through B-1.8) in the amount of $145,540.
FISCAL IMPACT:
Sufficient funds are included in the FY 2018-2019 Capital Improvement Program for this
project, including construction management, inspections and contingencies as follows:
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City Entry Monument Signs Project,
Project No. 26516 Budget Encumbrance Balance
FY 18-19 Available Budget 602,000.00$ 602,000.00$
Construction 492,265.00$ 109,735.00$
Construction Contingency (10%)49,226.50$ 60,508.50$
Estimated CM/ inspections + Contingency 60,508.50$ -$
BACKGROUND/ DISCUSSION:
The proposed project will provide new City entry monuments and landscaping
enhancements at the north entrance to the City along Diamond Bar Blvd. at Temple
Ave. and at the west entrance to the City along Golden Springs Drive at Calbourne Ave.
The entry sign designs reflect the community’s early ranch days with the current mo dern
day character of the City and will compliment all of the components on the recently
installed entry monument sign at Grand Avenue/Longview Drive. The new City entry
monument signs at the two proposed locations will include stone veneer, ledge stone,
precast concrete accent walls, decorative steel panels, letters, and accent lighting. The
landscape median improvements will include modifications and additions to existing
irrigation and electrical systems, landscape plants, canyon clay angular rocks, median
concrete post and wooden rails with decorative steel panels and accent boulders.
The construction of these two new entry monument signs are consistent with the
Strategic Plan that identifies the implementation of design features of the City-wide
Streetscape Design Guidelines at City entry points.
With the completion of the plans and specifications, the project was advertised for bid
on March 16, 2018 with a bid opening on April 5, 2018. Two (2) bid proposals were
received. Aramexx Group, Inc. was the lowest responsible bidder with a total base bid
amount of $346,761.
The project specifications included two base bid schedules and six alternate bid
schedules. Base Bid Schedules “A” and “B” included the construction of an entry
monument sign and landscape median improvements at each of the two locations. The
lowest responsible bidder was determined based on the sum of Base Bid Schedule s “A”
and “B” as shown below:
Company Base Bid Amount
1. Aramexx Group, Inc. $ 346,761.00
2. Kasa Construction, Inc. $ 565,555.50
The Alternate Bid Schedules included improvements to be constructed in the sidewalk
area that include four (4) parkway columns with post and wooden rail, removal and
replacement of concrete sidewalk, parkway irrigation system improvements, parkway
landscape plants and mulch. The Alternate Bid Schedules also included four (4)
median post and wooden rail with decorative steel panels including accent lighting, and
accent boulders in the medians. The total alternate bid amount submitted by Arramex
was $291,044.
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The bid amounts and alternate bid items were presented to the City Council at a study
session on May 15, 2018 as part of the FY 2018-2019 Capital Improvement Program.
Based on the direction provided from the City Council, the alternate bid items that
include four (4) median post and wooden rail with decorative steel panels, accent
lighting and boulders will be constructed as part of this contract, for a total alternate bid
amount of $145,504. The remaining alternate bid items will be rejected. With the
addition of the alternate bid items identified, the contract authorization will be $492,265
which is the sum of the base bid amount of $346,761 plus the alternate bid amount of
$145,504. An additional authorization amount of $49,226.50 is being requested as
contingency for contract change orders to be approved by the City Manager.
Staff has verified the contractor state license for Aramexx Group, Inc. to be valid.
References were also checked for similar projects. The project schedule is tentatively
set as follows:
Award of Contract June 19, 2018
Start of Construction August 2018
Completion of Construction October 2018
PREPARED BY:
REVIEWED BY:
Attachments:
1. 6.17.a Resolution No. 2018-XX
2. 6.17.b Contract Agreement for Aramexx Group Inc.
3. 6.17.c Attachment 3 - Location Map
4. 6.17.d Plans
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1
RESOLUTION NO. 2018-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE DESIGN AND PLANS FOR THE CITY ENTRY
MONUMENT SIGNS PROJECT AT DIAMOND BAR BLVD./ TEMPLE
AVE. & GOLDEN SPRINGS DRIVE/CALBOURNE DRIVE PURSUANT
TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of Diamond Bar does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained Integrated Consulting Group, Inc. (“Consultant”) as the
engineer to design and prepare the plans for the City Entry Monument
Signs at Diamond Bar Blvd. / Temple Ave. & Golden Springs Drive/
Calbourne Drive;
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City’s standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City’s General
Plan.
D. The City Engineer, or designee, is authorized to act on the City’s behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
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2
administering the Project, the City Council directs the City Manager, or
designee, to establish a fund containing sufficient monies from the current
fiscal year budget to pay for the Project (“Project Payment Account”).
The Project Payment Account is the sole source of funds available for the
Contract Sum, as defined in the Contract Document administering the
Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 19th day of June, 2018.
________________________
Ruth M. Low, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution was duly and regularly passed, approved and
adopted by the City Council of the City of Diamond Bar, California, at its regular meeting
held on the 19th day of June, 2018, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
____________________________________
Tommye A. Cribbins, City Clerk
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Locations Map
Diamond Bar Blvd./
Temple Avenue
Golden Springs Drive/
Calbourne Drive
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Agenda #: 7.1
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RESOLUTIONS LEVYING ASSESSMENTS ON LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICTS (LLAD) NO. 38, 39 & 41.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Receive staff report, open the Public Hearing, receive testimony, close the Public
Hearing, discuss and adopt Resolution Nos. 2018 -XX (LLAD No. 38), 2018-XX (LLAD
No. 39), and 2018-XX (LLAD No. 41).
FINANCIAL IMPACT:
District No. 38
As shown on the attached Engineer’s Report, $274,170 of assessment generated by
this District and $101,240 of the General Fund are proposed to pay for the operation
and maintenance costs budgeted in special fund No. 138.
District No. 39
As shown on the attached Engineer’s Report, $294,764 of assessment generated by
this District and $245,500 of General Funds are proposed to pay for the operation and
maintenance costs budgeted in special fund No. 139.
District No. 41
As shown on the attached Engineer’s Report, $122,157 of assessment generated by
this District and $143,910 of General Funds are proposed to pay for the operation and
maintenance costs budgeted in special fund No. 141.
BACKGROUND/DISCUSSION:
As part of these assessment district updates, the City must undergo a three-step
7.1
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process. Throughout the entire process, all proceedings for the maintenance of
improvements will be pursuant to the provisions of the Landscape and Lighting Act of
1972 of Part 2 Division 15 of the Streets and Highways Code of the State of California
and applicable provisions of Proposition 218, Article 10 XII D of the California
Constitution. This is the final part of the process where the Council conducts a public
hearing on each of the District’s proposed annual assessment and considers the related
resolutions confirming the levy of the assessments.
District No. 38
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
38, which is prepared pursuant to provisions of the Landscaping and Lightin g Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District, and the assessments.
The estimated number of parcels within the District is 18,143 parcels. The amount
assessed upon the lands within District Number 38 for Fiscal Year 2017-2018 was
$15.00 per parcel. The amount to be assessed for Fiscal Year 2018-2019 is to remain
at $15.00 per parcel. The assessments will be utilized towards the general
maintenance of City’s medians and parkways.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to
finance the capital costs or maintenance and operation expenses for sidewalks, streets,
sewers, water, flood control drainage systems or vector control.
District No. 39
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of operation and
maintenance, a diagram for the District and the assessments.
The estimated number of parcels within the District is 1,251 parcels. The amount
assessed upon the lands within District Number 39 for Fiscal Year 2017-18 was
$236.00 per parcel. The amount to be assessed for Fiscal Year 2018-19 is proposed to
remain at $236.00 per parcel. The assessments will be utilized towards the general
maintenance of slopes, open space areas and the five (5) mini parks within District 39.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment at the
time the assessment is initially imposed.
District No. 41
The attached Engineer’s Report for the City’s Landscaping Assessment District Number
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41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of
1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of
California, includes authority for the report, estimated costs of improvements, a diagram
for the District and the assessments.
The estimated number of parcels within the District is 554 parcels. The amount
assessed upon the lands within District Number 41 for Fiscal Year 2017-18 was
$220.50 per parcel. The amount to be assessed for Fiscal Year 2018-19 is to remain at
$220.50 per parcel. The assessments will be utilized towards the general maintenance
of mini parks, slopes, and open space areas within District 41.
The proposed assessment has been determined to be exempt from the provisions of
Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a
petition signed by the persons owning all of the parcels subject to the assessment a t the
time the assessment is initially imposed.
PREPARED BY:
Attachments:
1. 7.1.a RES 2018-XX LLAD 38
2. 7.1.b RES 2018-XX LLAD 39
3. 7.1.c RES 2018-XX LLAD 41
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Agenda #: 8.1
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RESOLUTIONS CALLING AND GIVING NOTICE OF GENERAL
MUNICIPAL ELECTIONS AND SUBMISSION OF A QUESTION
RELATED TO TRANSIENT OCCUPANCY TAX, CONSOLIDATING
THE GENERAL MUNICIPAL ELECTIONS WITH THE STATEWIDE
GENERAL ELECTIONS ON NOVEMBER 6, 2018, SETTING
DEADLINES AND PRIORITIES FOR FILING WRITTEN ARGUMENTS
REGARDING THE CITY INITIATED TRANSIENT OCCUPANCY TAX
MEASURE, AND ADOPTING REGULATIONS RELATED TO
CANDIDATE STATEMENTS.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Adopt Resolution No. 2018-XX calling and giving notice of the General municipal
elections to be held on November 6, 2018 for the election of certain Municipal Officers
and for the submission to the voters of a question related to Transient Occupancy Tax;
B. Adopt Resolution No. 2018-XX requesting the Los Angeles County Board of
Supervisors to consolidate the General municipal elections with the Statewide General
elections;
C. Adopt Resolution No. 2018-XX setting deadlines and priorities for filing written
arguments regarding the City initiated Transient Occupancy Tax Measure; and
D. Adopt Resolution No. 2018-XX adopting regulations for candidates for elective
office related to candidate statements.
FINANCIAL IMPACT:
The cost to consolidate the general municipal election and Transient Occupancy Tax
(TOT) measure is estimated at approximately $225,000 and is included in the adopted
Fiscal Year 2018-2019 Budget. Should the TOT measure pass, it is estimated that
revenues would increase by approximately $450,000 annually.
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BACKGROUND:
The General Municipal Election is scheduled for November 6, 2018. At this time, the
City must call an election for the selection of three City Council seats to full four-year
terms.
Concurrently, the City Council has provided direction to proceed with placing a measure
on the ballot to increase the T ransient Occupancy Tax (TOT) rate from 10 percent to 14
percent. If the measure is approved, Section 3.16.030 of the Diamond Bar Municipal
Code, entitled “Imposition; amount”, would be amended to provide : “For the privilege of
occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of
fourteen percent of the rent charged by the operator. This tax constitutes a debt owed
by the transient to the city which is extinguished only by payment to the operator or to
the city”.
DISCUSSION:
Various provisions of the Elections Code require that the City formally call and g ive
notice of General Municipal Elections. The attached Resolutions adhere to the
requirements set forth in the Election Code for the November 6, 2018 General Municipal
Elections and are summarized below:
1. Calling and Giving Notice of the November 6, 2018 General Municipal Elections.
The Resolution included in Attachment 1 calls for the holding of the November 6,
2018 General Municipal Election. This resolution includes the purpose of the election
(in this case the three City Council seats and the TOT measure), ballot measure
text, the vote requirement for measure passage (in this case, 50+1 percent), and a
statement that the City will reimburse the County for consolidated election costs.
2. Consolidate the General Municipal elections with the State wide General Elections.
The Resolution included in Attachment 2 requests that the Los Angeles County
Board of Supervisors consolidate the General Municipal Election with the Statewide
General Election on November 6, 2018. When consolidated, the local election is
held in conjunction with the county and statewide ballot and is overseen and
managed by the County of Los Angeles Office of the Registrar/Recorder (County).
The City has historically consolidated General Municipal Elections with the County
since incorporation.
3. Deadline for Written Arguments Related to the TOT Measure.
The Resolution included in Attachment 3 establishes the deadline for written
arguments in favor of and against the proposed TOT measure , establishes the order
of priority for the selection of written arguments in the event the City Clerk receives
more than one, and directs the City Attorney to draft an impartial analysis of the
proposed measure. The proposed resolution authorizes Mayor Low and Mayor Pro
Tem Herrera to file a single written argument not exceeding 300 words in favor of
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the measure, but can be modified based on direction from the City Council. The
resolution establishes that written arguments in favor of and against the measure
and the City Attorney’s impartial analysis are due to the City Clerk on July 9, 2018
no later than 5:30 p.m.
4. Regulations Regarding Candidate Statements.
The Resolution included in Attachment 4 adopts regulations governing candidate
statements. Consistent with practice during previous elect ions, the resolution
establishes that candidate statements may include the name, age and occupation of
the candidate and a brief description of no more than 200 words of the candidate’s
education and qualifications expressed by the candidate. The statement shall not
include party affiliation of the candidate, nor membership or activity in partisan
political organizations. The resolution also sets standards for foreign language
translation.
LEGAL REVIEW:
This report and the attached resolutions have been reviewed and approved by the City
Attorney.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.1.a Resolution No. 2018-XX calling and giving notice of the General municipal
elections to be held on November 6, 2018
2. 8.1.b Resolution No. 2018-XX requesting the Los Angeles County Board of
Supervisors to consolidate the General municipal elections with the Statewide
General elections
3. 8.1.c Resolution No. 2018-XX setting deadlines and priorities for filing written
arguments regarding the City initiated Transient Occupancy Tax Measure
4. 8.1.d Resolution No. 2018-XX adopting regulations for candidates for elective
office related to candidate statements.
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RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, CALLING AND GIVING NOTICE FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018 FOR THE
ELECTION OF CERTAIN MUNICIPAL OFFICERS AS REQUIRED BY THE LAWS OF
THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE
SUBMISSION TO THE VOTERS A QUESTION RELATING TO TRANSIT OCCUPANCY
TAX.
WHEREAS, under the provisions of the laws relating to general law cities in the
State of California, a General Municipal Election shall be held on November 6, 2018 for
the purpose of election of three (3) Members of the City Council for the full term of four
years; and
WHEREAS, the City Council desires to submit to the voters at the same General
Municipal Election a question relating to the Transient Occupancy Tax (the “Measure”);
and
WHEREAS, pursuant to Resolution No. 2018-XX, adopted on June 19, 2018, the
City Council requested that the General Municipal Election for election of Members of
the City Council and the Measure be consolidated with the Statewide General Election
to be held on Tuesday, November 6, 2018.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the laws of the State of California relating to
General Law Cities there is called and ordered to be held in the City of Diamond Bar,
California, on Tuesday, November 6, 2018 a General Municipal Election for the purpose
of electing three (3) Members of the City Council for the full term of four years.
SECTION 2. That the City Council, pursuant to its right and authority under
Elections Code Section 9222 to submit a measure without a petition, does order
submitted at the General Municipal Election the following text of the Measure to the
voters of the City of Diamond Bar:
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Measure to Fund Diamond Bar Local Services. Shall the
Ordinance to increase the Transient Occupancy Tax paid
solely by hotel guests from its current rate of 10 percent to
14 percent providing approximately $450,000 annually, with
no expiration date to be used for neighborhood sheriff
protection, traffic safety improvements, local parks, trails,
senior and youth recreation programs and other city services
be adopted.
Yes
No
SECTION 3. That the vote requirement for the Measure to be adopted is 50%+1
of the votes cast and if adopted the Measure shall go into effect 10 days after the City
Council certifies the election results;
SECTION 4. That the complete text of the Measure is attached as Exhibit A.
SECTION 5. That the ballots to be used at the election shall be in form and
content as required by law.
SECTION 6. That the City Clerk is authorized, instructed and directed to
coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure
and furnish any and all official ballots, notices printed matter and all supplies, equipment
and paraphernalia that may be necessary in order to properly and lawfully conduct the
election.
SECTION 7. That the polls for the election shall be open at seven o’clock a.m. of
the day of the election and shall remain open continuously from that time until eight
o’clock p.m. of the same day when the polls shall be closed, pursuant to Electi on Code
§10242, except as provided §14401 of the Elections Code of the State of California.
SECTION 8. That pursuant to Elections Code Sections 9282 and 9286 the
deadline for submitting direct arguments in favor of and arguments against (not to
exceed 300 words) the proposed initiative to the City Clerk for transmittal to the County
Registrar of Voters is hereby set for July 9, 2018 at 5:30 p.m. Subdivision (a) of
Elections Code Section 9285 relating to rebuttal arguments shall not apply.
SECTION 9. That in all particulars not recited in this resolution, the election shall
be held and conducted as provided by law for holding municipal elections.
SECTION 10. That notice of the time and place of holding the election is given
and the City Clerk is authorized, instructed and directed to give further or additional
notice for the election, in time, form and manner as required by law.
SECTION 11. That the City Clerk shall certify to the passage and adoption of this
Resolution and enter it into the book of original Resolutions.
8.1.a
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SECTION 12. The City Council authorizes the City Clerk to administer said
election and all reasonable and actual election expenses shall be paid by the city upon
presentation of a properly submitted bill.
PASSED, APPROVED AND ADOPTED on June 19, 2018.
________________________
Ruth M. Low, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 19th day of June, 2018, by the
following Roll Call Vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
_________________________
Tommye A. Cribbins, City Clerk
8.1.a
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EXHIBIT A
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF THE CITY OF DIAMOND BAR, AMENDING SECTION
3.13.030 OF THE DIAMOND BAR MUNCIPAL CODE TO
INCREASE THE TRANSIENT OCCUPANCY TAX
WHEREAS, a measure to increase the transient occupancy tax was put before
the voters at a general municipal election held on November 6, 2018; and
WHEREAS, the measure received the requisite votes for adoption; and
NOW, THEREFORE, the people of the City of Diamond Bar do ordain as follows:
Section 1 Section 3.16.030 of the Diamond Bar Municipal Code, entitled– “Imposition;
amount” is amended to provide as follows.
“For the privilege of occupancy in any hotel, each transient is subject to and shall pay a
tax in the amount of fourteen percent of the rent charged by the operato r. This tax
constitutes a debt owed by the transient to the city which is extinguished only by
payment to the operator or to the city.”
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RESOLUTION NO. 2018-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF
LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 6, 2018, WITH THE STATEWIDE GENERAL ELECTION TO
BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE
WHEREAS, pursuant to Resolution No. 2018-XX, the City Council of the City of
Diamond Bar called a General Municipal Election to be held on November 6, 2018 for
the purpose of the election of three (3) Members of the City Council for the full term of
four years; and
WHEREAS, pursuant to Resolution No. 2018-XX, the City Council also called for
the submission to the voters at the same General Municipal Election a question relating
to the Transient Occupancy Tax (the “Measure”);
WHEREAS, it is desirable that the General Municipal Election for the election of
three (3) Members of the City Council and a vote on the Measure be consolidated with
the Statewide General Election to be held on the same date and that within the City, the
precincts, polling places and election officers of the two elections be the same, and that
the County Election Department of the County of Los Angeles canvass the returns of
the General Municipal Election and that the election be held in all respects as if there
were only one election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of §10403 of the Elections Code,
the Board of Supervisors of the County of Los Angeles is hereby requested to consent
and agree to the consolidation of a General Municipal Election with the S tatewide
General Election on Tuesday, November 6, 2018, for the purpose of the election of
three (3) members of the City Council for the full term of four years and a vote on the
Measure.
SECTION 2. That, as set forth in Resolution No. 2018-XX, the text of the
Measure to be presented to the voters of the City of Diamond Bar is to appear on the
ballot as follows:
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Measure to Fund Diamond Bar Local Services. Shall the
Ordinance to increase the Transient Occupancy Tax paid
solely by hotel guests from its current rate of 10 percent to 14
percent providing approximately $450,000 annually, with no
expiration date to be used for neighborhood sheriff protection,
traffic safety improvements, local parks, trails, senior and
youth recreation programs and other city services be adopted.
Yes
No
SECTION 3. That the complete text of the Measure is attached as Exhibit A to
Resolution No. 2018-XX.
SECTION 4. That the County Election Department is authorized to canvass the
returns of the General Municipal Election. The election shall be held in all respects as if
there were only one election, and only one form of ballot shall be used. The election will
be held and conducted in accordance with the provisions of law regulating municipal
elections.
SECTION 5. That the Board of Supervisors is requested to issue instructions to
the County Election Department to take any and all steps necessary for the holding of
the consolidated election.
SECTION 6. That the City of Diamond Bar recognizes that additional costs will
be incurred by the County by reason of this consolidatio n and agrees to reimburse the
County for any costs related thereto.
SECTION 7. That the City Clerk is hereby directed to file a certified copy of this
resolution with the Board of Supervisors and the County Election Department of the
County of Los Angeles.
SECTION 8. That the City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED on the 19th day of June, 2018.
____________________________
Ruth M. Low, Mayor
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I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, does hereby certify
that the foregoing Resolution was passed, approved and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on the 19th day of June, 2018, by the
following Roll Call Vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Tommye Cribbins, City Clerk
8.1.b
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RESOLUTION NO. 2018-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, SETTING DEADLINES AND PRIORITIES FOR FILING OF WRITTEN
ARGUMENT(S) REGARDING A CITY COUNCIL INITIATED TRANSIENT
OCCUPANCY TAX MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE
AN IMPARTIAL ANALYSIS
WHEREAS, pursuant to Elections Code section 9287, the City Council is given
first priority to submit an argument in favor of a proposed City Council initiated measure
and to select its member(s) to draft the argument; and
WHEREAS, pursuant to Elections Code section 9280, the City Council may
direct the City Attorney to prepare an impartial analysis of the measure; and
WHEREAS, a pursuant to Resolution No. 2018-XX, the City Council called a
General Municipal Election to be held in the City of Diamond Bar, California, on
November 6, 2018, at which there will be submitted to the voters the following measure
(hereafter, the “Measure”):
Measure to Fund Diamond Bar Local Services. Shall the
Ordinance to increase the Transient Occupancy Tax paid
solely by hotel guests from its current rate of 10 percent to
14 percent providing approximately $450,000 annually, with
no expiration date to be used for neighborhood sheriff
protection, traffic safety improvements, local parks, trails,
senior and youth recreation programs and other city services
be adopted.
Yes
No
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to Elections Code §9282 and §9286 the deadline for
submitting direct written arguments in favor of and arguments against (not to exceed
300 words) the Measure to the City Clerk for transmittal to the County Registrar of
Voters is hereby set for July 9, 2018 at 5:30 p.m. Subdivision (a) of Elections Code
§9285 relating to rebuttal arguments shall not apply.
SECTION 2. That the City Council authorizes the following member(s) of its body
Mayor Ruth Low
Mayor Pro Tem Carol Herrera
to file a single written argument not exceeding 300 words, including title, in favor of the
Measure as specified above, accompanied by the printed name(s) and signature(s) of
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the author(s) submitting it, in accordance with Article 4, Chapter 3, Division 9 of the
Elections Code of the State of California. The arguments may be changed or withdrawn
until and including the date fixed by the City Clerk after which no arguments for or
against the City measure may be submitted to the City Clerk.
SECTION 3. That in the event more than one direct argument is submitted in
favor of or in opposition to the Measure, pursuant to Elections Code §9287, the order of
priority for the City Clerk in selecting the argument shall be: (1) the City Council, or
member(s) of the City Council authorized by the City Council to submit the argument in
favor; (2) an individual voter or bona fide association of citizens, or combination thereof,
who are the bona fide sponsors or proponents of the measure; (3) bona fide association
of citizens; and (4) individual voters who are eligible to vote on measure.
SECTION 4. That pursuant to Elections Code §9280 the City Clerk is directed to
transmit a copy of the Measure to the City Attorney and the City Attorney is hereby
directed to prepare an impartial analysis of the Measure (not to exceed 500 words),
showing the effect of the Measure on the existing law and the operation of the Measure,
and shall submit such analysis to the City Clerk for transmittal to the County Registrar of
Voters by July 9, 2018.
PASSED, APPROVED AND ADOPTED THIS 19th day of June, 2018.
_____________________________
Ruth M. Low, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, does hereby certify
that the foregoing Resolution was passed, approved and adopted at a regular meeting
of the City Council of the City of Diamond Bar held on the 19th day of June, 2018, by the
following Roll Call Vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Tommye Cribbins, City Clerk
8.1.c
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RESOLUTION NO. 2018-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE
OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE
VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018
WHEREAS, §13307 of the Elections Code of the State of California provides that
the governing body of any local agency adopt regulations pertaining to materials
prepared by any candidate for a municipal election, including costs of the candidates
statement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
SECTION 1. General Provisions.
That pursuant to §13307 of the Elections Code of the State of California, each
candidate for elective office to be voted for at an Election to be held in the City of
Diamond Bar on November 6, 2018 may prepare a candidate’s statement on an
appropriate form provided by the City Clerk. The statement may include the name, age
and occupation of the candidate and a brief description of no more than 200 words of
the candidate’s education and qualifications expressed by the candidate himself or
herself. The statement shall not include party affiliation of the candidate, nor
membership or activity in partisan political organizations. The Statement shall be filed
in typewritten form in the office of the City Clerk at the time the candidate’s nomination
papers are filed. The statement may be withdrawn, but not changed, during t he period
for filing nomination papers and until 5:30 p.m. of the next working day after the close of
the nomination period.
SECTION 2. Foreign Language Policy.
A. Pursuant to the Federal Voting Rights Act, candidates statements will
be translated into all languages required by the County of Los Angeles. The County is
required to translate candidate’s statements into the following languages: Spanish and
other translations as required by the Federal Voting Rights Act.
B. The County will print and mail voter information guides and candidates
statements to only those voters who are on the county voter file as having requested a
sample ballot in a particular language. The County will make the sample ballots and
candidates statements in the required languages available at all polling places, on the
County’s website, and in the Election Official’s office.
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SECTION 3. Payment.
A. The candidate shall not be required to pay for the cost of translating
the candidates statement into any required foreign language as specified in A of Section
2 above pursuant to Federal and/or State Law.
B. The Candidate shall be required to pay for the cost of printing the
candidates statement into any foreign language that is not required as specified in B of
Section 2 above, pursuant to Federal and/or State law, but is requested as an option by
the candidate.
The City Clerk shall estimate, based upon the estimates provided by the County of Los
Angeles, the total cost of printing, handling, translating and mailing the candidate’s
statements filed pursuant to this section, including costs incurred as a result of
complying with the Voting Rights Act of 1965 (as amended), and require each candidate
filing a statement to pay in advance to the local agency his or her estimated pro rata
share as a condition of having his or her statement included in the voter’s pamphlet. In
the event the estimated payment is required, the estimate is just an approximation of
the actual cost that varies from one election to another election and may be significantly
more or less than the estimate, depending on the actual number of candidates filing
statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata
basis, bill the candidate for additional actual expense or refund any excess paid
depending on the final actual cost. In the event of underpayment, the clerk may require
the candidate to pay the balance of the cost incurred. In the event of overpayment, the
clerk shall prorate the excess amount among the candidates and refund the excess
amount paid within 30 days of the election.
SECTION 4. Miscellaneous.
(A) All translations shall be provided by professionally-certified
translators.
(B) That the City Clerk shall allow bold type, underlining, capitalization,
indentions, bullets and/or leading hyphens to the same extent and manner as allowed in
previous Diamond Bar elections.
(C) The City Clerk shall comply with all recommendations and
standards set forth by the California Secretary of State regarding occupational
designations and other matters relating to elections.
SECTION 5. Additional Materials.
No candidate will be permitted to include additional materials in the
sample ballot package.
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SECTION 6. That the City Clerk shall provide each candidate or the candidate’s
representative a copy of this Resolution at the time nominating petitions are issued.
SECTION 7. That all previous resolutions establishing Council policy on
payment for candidates’ statements are repealed.
SECTION 8. This resolution shall apply only to the election to be held on
November 6, 2018, and shall then be repealed.
SECTION 9. That the City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED on the 19th day of June, 2018.
____________________________
Ruth M. Low, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 19th day of June, 2018 by the
following Roll Call Vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Tommye A. Cribbins, City Clerk
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Agenda #: 8.2
Meeting Date: June 19, 2018
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ORDINANCE XX (2018) REVISING THE CITY'S PURCHASING
SYSTEM AND ELECTING TO BECOME SUBJECT TO THE
CALIFORNIA UNIFORM PUBLIC CONSTRUCTION COST ACCOUNT
PROCEDURES BY AMENDING DIAMOND BAR MUNICIPAL CODE
CHAPTER 3.24 RELATED TO PURCHASING AND ADDING A NEW
CHAPTER 3.25 RELATED TO PUBLIC PROJECTS.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Introduce for first reading by title only, waive full reading of Ordinance No. XX
(2018), receive public testimony, and schedule the second reading and adoption at the
next regularly scheduled City Council meeting; and
B. Adopt Resolution No. 2018-XX electing for the City of Diamond Bar to become
subject to the California Uniform Public Construction Cost Accounting Procedures
(Public Contract Code Section 22000 et seq.).
BACKGROUND:
The City’s Purchasing Ordinance was last revised in August 2016. A review of the
ordinance was recently conducted in order to ensure compliance with City priorities,
policies and to incorporate updates to allow for a more efficient purchasing process. In
addition, the City Council held a Study Session on March 6, 2018, to discuss the desire
of the City to participate in the Uniform Public Construction Cost Accounting Act (Act).
The Act, which is authorized by Public Contract Code Sections 22030 et seq., provides
alternative bidding procedures for public work projects making the process more
efficient and streamlined. The Act is a voluntary program available to California public
agencies.
Amendments to the City’s purchasing system necessary to implement the Act are
included in the Draft Ordinance (Attachment 1). In addition, the City Council would
need to adopt the Resolution (Attachment 2) electing to participate in the Act.
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DISCUSSION:
The current Purchasing System is contained in Chapter 3.24 of the Diamond Bar
Municipal Code and includes provisions for the procurement of goods and services, as
well as, Public Work projects. In order to implement the Act, Chapter 3.24 is proposed
to be revised to address only the procurement of goods and services. A new Chapter
3.25 is proposed to address the procurement of Public Work projects. The proposed
changes are summarized below:
A. Revision of the City’s Purchasing System; Chapter 3.24
Section 3.24.020 – Definitions
The definition section was expanded for clarity.
Section 3.24.050 – Authority and Purchasing Limitations
This section changes the Purchasing Manager’s signing authority to from $40,000 to
$45,000 for non-public projects. This coincides with the requirements set forth in the
California Uniform Public Construction Cost Accounting Act (CUPCCAA) for public
projects discussed in Chapter 3.25 of the City’s Purchasing Ordinance and in Section B
of this report for consistency.
Section 3.24.070 – Professional Services
This section was expanded for clarity. It adds that the award of contract for professional
services is to be based on competence and professional qualifications and not solely on
lowest cost.
Section 3.24.080 Amendments and Change Orders
This section clarifies the procedures for when a change order is required and who must
approve it.
Section 3.24.130 – Compliance with Federal Requirements
This section is new and addresses purchases made with Federal funds. This section is
required to be added to all agency’s policies that receive Federal funds. The City is
doing so by referencing the United States Office of Management and Budge t code
section in the City’s Ordinance and expanding on the required procedures in the City’s
Purchasing Policy.
Section 3.24.140 – Promulgation of Rules and Regulations by City Manager
This section is new and allows the City Manager to make rules and regulations as they
relate to procurement in order to implement the provisions set forth in the Purchasing
Ordinance.
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B. Public Projects; New Chapter 3.25
This is a new chapter that is a separate section dealing with the specific rules governing
public projects. The rules for public projects was previously contained in Chapter
3.24.090.
The procurement of public projects is governed by the Public Contract Code (Sections
22000 et seq.). This requires any public project over $5,000 in value to go throu gh a
formal competitive bid process, regardless of whether it is to replace or painting of an
existing fence, or construct a multi-million dollar road. While the formal bid process
works well for large public projects, it creates challenges for smaller-valued projects.
Few contractors will take the time to prepare a formal bid proposal and submit the
necessary bid bonds (typically 10% of the bid amount) for those small projects.
In 1983 the State of California enacted the Uniform Public Construction Cost Accounting
Act (Act) (Public Contract Code Sections 22030 et seq.) which provides alternative
bidding procedures making the process more efficient and streamlined in the selection
of contractors to perform public projects. The Act is a voluntary program available to
California public agencies. To date, the City of Diamond Bar has not elected to utilize
the streamlined provisions of the Act.
The State Controller’s website reports that there are currently 1,104 public agencies
participating in the Act, including 230 California cities. Many participants laude the
program because it provides additional flexibility for public works contracting, as well as
speeding up the process to award construction contracts. Additional benefits also
include improved timeliness of project completions and has eliminated the cumbersome
paperwork relative to advertising. Participating cities in the surrounding area include:
Azusa, Baldwin Park, Brea, Chino Hills, Claremont, El Monte, La Verne, San Gabriel,
San Marino, Walnut and West Covina.
The Act presents an opportunity for the more efficient procurement of public works
projects, without sacrificing accountability, transparency or competitive pricing. The
procedures are designed to allow agencies to streamline the bidding and award of
contract procedures. Implementation of the Act in the City of Diamond Bar would
provide the ability of Public Works staff to more efficiently and effectively deliver high
quality projects to the community.
In summary, implementation of the Act would allow public projects with a value of less
than $175,000 to utilize an “informal” bid process and the award of contract can be
approved administratively. Public projects less than $45,000 could be completed by the
City’s workforce. No project would be approved administratively without the proper
appropriation in the budget as approved by the City Council. Public projects over
$175,000 would require the project’s plans and specifications be approved by City
Council prior to a Request for Proposal being issued to prospective bidders. Projects of
this scope would continue to utilize the formal bid process and be approved by the City
Council. The following table highlights the primary differences between the current and
proposed processes for public projects under the Act.
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The following briefly highlights the differences between the forma l and informal biding
processes:
PUBLIC CONTRACT CODE VS THE ACT
Existing Public Contract Code
Proposed Uniform Public Cost
Accounting Act
Projects
Classifications
Painting classified as Public
Project
Minor repainting excluded as public
project
Improvement or repair of public
buildings
Excludes maintenance work (routine,
recurring, and usual work for the
preservation or protection of any
public owned or operated facility).
Informal Bid
threshold None
Creates threshold for informal bidding
for projects between $45,000-
$175,000
Formal Bid Limit
$ threshold
Public Projects exceeding $5,000
Public Projects Exceeding $175,000
Bid Bonds
Required For projects exceeding $5,000 For projects above $175,000
Sealed Bids and
Public Opening For projects exceeding $5,000 For projects above $175,000
Advertising 10 days before bid due date For projects above $175,000
Authority to
award projects
City Council
Above $175,000- City Council
$45,000-175,000
City Manager
Below $45,000:
City Manager/Public Works Director
Informal Bids Formal Bids
Required Notice 10 calendar days before
bid due date
14 day advertisement in
newspaper
Bid Opening
No sealed bids Sealed bids
Plans & Specs General Description Formal plans/specs
Contractor List Yes Yes
Construction trade
journals
Yes-10 days before bid
due date
15 days prior to bid
opening
Adoption of plans,
specifications
City Council City Council
Contract Award Lowest Responsible Bidder Lowest Responsible
Bidder
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LEGAL REVIEW:
The City Attorney has reviewed and approved the draft Ordinance.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 8.2.a Ordinance No. XX (2018) Purchasing Ordinance
2. 8.2.b Resolution No. 2018-XX (UPCCAP)
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1
ORDINANCE xx (2018)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
REVISING THE CITY’S PURCHASING SYSTEM CONTAINED IN TITLE 3 OF THE
DIAMOND BAR MUNICIPAL CODE BY AMENDING CHAPTER 3.24 RELATED TO
PURCHASING AND ADDING A NEW CHAPTER 3.25 RELATED TO
PUBLIC PROJECTS
WHEREAS, the City has established a purchasing system in Chapter 3.24 of the
Diamond Bar Municipal Code to provide an efficient and cost-effective process for the
purchase of supplies, services, personal property and equipment; and
WHEREAS, Chapter 3.24 of the Diamond Bar Municipal Code also includes
procurement requirements for professional services and public projects; and
WHEREAS, the City desires to revise and amend Chapter 3.24 of the Diamond
Bar Municipal Code to provide additional procedural efficiencies in the procurement of
supplies, services, personal property, equipment, and professional services; and
WHEREAS, the City desires to be subject to and utilize the informal and formal
bidding procedures for public projects as provided for in the voluntary Uniform Public
Construction Cost Accounting Act, Public Contract Code 22000 et seq., provisions for
such are contained in a new Chapter 3.25 of the Diamond Bar Municipal Code.
NOW THEREFORE, the City Council of the City of Diamond Bar does hereby
ordain as follows:
Section 1. Title 3, Chapter 3.24 of the Diamond Bar Municipal Code is repealed
in its entirety and is replaced to read as follows:
Chapter 3.24
Purchasing
Sections:
3.24.010 Establishment of a Purchasing System
3.24.020 Definitions
3.24.030 Decentralized Purchasing
3.24.040 Purchasing Manager
3.24.050 Authority and Purchasing Limitations
3.24.060 General Requirements
3.24.070 Professional Services
3.24.080 Amendments and Change Orders
3.24.090 Exceptions to Purchasing Procedures
3.24.100 Local Preference
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3.24.110 Use of Recycled Materials
3.24.120 Surplus Personal Property
3.24.130 Compliance With Federal Requirements
3.24.140 Promulgation of Rules and Regulations by City Manager
Sec. 3.24.010. Establishment of a Purchasing System.
To establish efficient procedures for the purchase of supplies, services, personal
property, equipment, and professional services; to secure for the City supplies, services,
and equipment at the lowest cost commensurate with the quality needed and with due
consideration to usability; to exercise positive financial control over purchases; to clearly
define authority for the purchasing functions; to assure the quality of purchases; and to
buy without favor or prejudice, a purchasing system is adopted and shall control the
procedures for all purchases except as otherwise provided by law.
Sec. 3.24.020. Definitions.
As used in this Chapter, the following words and terms shall be defined as follows
unless the context indicates that a different meaning is intended:
Bid means the response submitted by a bidder to an invitation for bids issued by
the City for goods, services or public projects.
Budget Authority means that with the exception of emergency procedures, no
purchase shall be made without prior approval and appropriation in the City’s annual
budget.
Capital Asset means land, improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, infrastruct ure and all other tangible
assets that are used in operations, cost in excess of $5,000 and that have initial useful
lives extending beyond one year.
Competitive Bidding means the process whereby bids are solicited from potential
bidders in accordance with applicable law to foster cost effective competition within the
private sector providing goods, services, or public projects to the City.
Contract means an agreement, in writing, between two or more persons with the
requisite authority, which creates an obligation to provide supplies, services, personal
property, equipment or professional services.
Encumbrance means a contingent liability and reservation of a budget
appropriation incurred as a result of the issuance of a purchase order and/or contract.
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Informal Bid or Quotation means a competitive bid that is submitted by a bidder for
procurement of goods or services for which formal bidding is not requi red.
Local Bidder/Vendor means a business, firm, or enterprise with fixed offices and
locally taxable distribution points within the City, which holds a valid business license
issued by the City, and bearing a street address within the City.
Personal property means any tangible property not including land or real estate,
including any furniture, fixtures or equipment. This includes but is not limited to vehicles,
equipment, and supplies.
Professional services means, but is not limited to, any type of services that may
be lawfully rendered including those of architects, attorneys, auditors, consultants,
engineers, physicians, accountants, information technology professionals or other
individuals or organizations possessing a high degree of professional, unique,
specialized, technical skill or expertise.
Purchase Requisition shall mean the City’s written request submitted to initiate the
procurement process for specified goods, services or a public project. Includes t he
procurement of supplies, equipment and personal property, including leases or rentals of
such items.
Purchase order means the City’s written documentation provided to a vendor
formalizing the terms and conditions associated with the ordering of the goo ds, services,
or public project required by the City.
Responsive bid means a bid which meets all of the specifications set forth in the
request for a bid proposal.
Responsible bidder shall mean a bidder who submits a responsive bid, and has
furnished, when requested, information and data to prove that the bidder has the financial
resources, production or service facilities, service reputation and experience necessary
to make satisfactory delivery of supplies, materials, equipment or contractual services on
which the bids are made, and who has not violated, or attempted to violate, any provision
of this Chapter.
Services shall mean any and all services, with the exception of Professional
services as defined above, including but not limited to equipment service contracts.
Splitting shall mean dividing a purchase or contract into two or more parts in order
to avoid the provisions of this Chapter requiring work to be done by contract after
competitive bidding.
Sole Source means a non-competitive procurement decision whereby acceptable
justification exists to support public works or non-public works related purchases provided
by one particular supplier or contractor.
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Surplus Personal Property means any personal property that is no longer needed
or useable by the City.
Use Tax means the tax on the use, storage or consumption of personal property
in California which was purchased out of state.
Sec. 3.24.030. Decentralized Purchasing.
The purchase of supplies, services, personal property, equipment and professional
services is the responsibility of the individual departments making such purchases. It is
the responsibility of the Purchasing Manager described in Section 3.24.040 (a) to ensure
the adherence to the provisions prescribed in this Chapter.
Sec. 3.24.040. Purchasing Manager.
(a) Creation of Position of Purchasing Manager. There is hereby created the
position of Purchasing Manager, who shall be the City Manager or
designee.
(b) Power and duties.
(1) Purchasing Manager. The Purchasing Manager shall direct and
supervise the acquisition of all goods and services under this
Chapter and may delegate any of the powers and duties conferred
upon him/her as provided herein.
(2) Purchasing Agents. The Purchasing Manager may delegate the
responsibility for administering purchasing policies and procedures
to one or more Purchasing Agents. The authorized Purchasing
Agents may include:
i. Assistant City Manager
ii. Finance Director
iii. Public Works Director
iv. Community Development Director
v. Parks & Recreation Director
vi. Information Services Director
(3) Purchasing Delegates. The Purchasing Manager may delegate
authority to the Purchasing Agents to delegate authority to additional
individuals within their supervision who shall be authorized to make
purchases. Individuals delegated purchasing authority hereunder
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are referred to as “Purchasing Delegates” in accordance with the
following requirements:
i. A written list of Purchasing Delegates must be submitted to
the Finance Director and include the name and maximum
dollar purchasing authority authorized for each individual.
ii. A written list of Purchasing Delegates must be approved on
an annual basis or upon changes in employment status,
whichever is more frequent, by the City Manager, the Finance
Director and the Department Director.
iii. The Finance Director must maintain a written record of all
approved Purchasing Delegates.
Sec. 3.24.050. Authority and Purchasing Limitations.
Provided there is adequate unencumbered appropriation s in the account against
which the expenditure is to be charged, purchases of supplies, services, personal
property and equipment shall be as specified in Table 3.24A and subject to the following
provisions:
(a) Public Projects. Procurement of Public Projects is provided for in Chapter
3.25 of this Code.
Table 3.24A – Authority and Purchasing Limitations;
Supplies, Services, Property and Equipment
Purchase
Amount
Less than
$5,000
$5,000 – less
than $10,000
$10,000 – less
than $45,000
$45,000 or
more
Purchasing
Authority
Purchasing
Manager,
Agent or
Delegate
Purchasing
Manager or
Agent
Purchasing
Manager City Council
Competitive
Bids
Required
No Yes Yes Formal
Bid Type Quote Informal * Informal * Formal
Purchase
Order
Required
No Yes Yes Yes
Note: * When Informal bids are required, the Purchasing Manager or Purchasing Agent shall determine
which competitive bid process shall be utilized that is in the best interest of the City.
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(b) Professional Services. Procurement of Professional Services is provided
for in Section 3.24.070.
(c) Purchase Orders. Purchased orders are required when:
(1) A single item or aggregate purchase with an estimated value of five
thousand dollars ($5,000) or greater.
(2) When the Purchasing Manager, Purchasing Agent or Purchasing
Delegate expects to make multiple purchases with a single vendor
and such purchases are expected to exceed five thousand dollars
($5,000) within a fiscal year.
(d) Purchase Amount. The following provisions apply in determining the
purchasing authority identified in Table 3.24A:
(1) Cumulative Amounts. The amount of multiple purchases or contracts
from the same vendor shall be aggregated on a department basis for
each fiscal year.
(2) The splitting of purchases to circumvent the purchasing authority
thresholds shall be prohibited.
(3) Multi-Year Contracts. The total not to exceed amount for the entire
term of a multi-year contract shall be used to determine the Purchase
Amount and Purchasing Authority.
(4) Out of State Purchases. Out of State purchases for goods that would
normally incur sales tax charges must accrue use tax (at the same
rate as the current sales tax charged within Diamond Bar) and be
included in the calculation to determine the lowest responsible bidder
and/or amount.
(e) Competitive Bids Required. The following provisions shall apply in soliciting
competitive bids when required in Table 3.24A:
(1) A minimum of three (3) bids or quotes shall be obtained unless an
exception is granted pursuant to Section 3.24.090.
(2) The lowest responsible bidder shall be selected unless an exception
is granted pursuant to Section 3.24.090.
(3) The City reserves the right to reject all bids with or without cause,
abandon the purchase process, and/or start a new procurement
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process for the same or substantially the same purchase at any time
during the solicitation period.
(4) When bids are not required, it shall be the responsibility of the
Purchasing Delegate or Purchasing Agent to ensure that purchases
are procured at competitive rates.
(5) Nothing in the section precludes the solicitation of bids or quotes for
purchases that would otherwise not be required.
(6) Informal Bids.
i. Three competitive informal bids or quotes may be solicited from
vendors. The solicitation may either be a verbal or written format.
ii. Bids received from the vendor must be in writing.
iii. Written documentation of all bids received and the selection of the
lowest responsible bidder shall be submitted in a format prescribed
by the Finance Department and attached to the requisition to issue
a Purchase Order.
(7) Formal Bids.
i. To initiate the formal bids process, a written scope of work, with
the product description, and specifications or a Request for
Proposal which adequately describes the intended purchase
shall be prepared.
ii. Such written documentation shall be made, advertised on the
City’s bid system to solicit bids or quotes from qualified vendors.
In addition, such written documentation may also be sent to
vendors directly soliciting bids or quotes at the discretion of the
Department making the purchase.
ii. All written bids received by the stated submittal deadline shall be
reviewed for conformance with the written documentation. Any
deviations from the specifications shall be evaluated for
suitability, performance, longevity or unique needs of the City to
meet its intended purpose. Any bids or quotes determined to not
comply with the specifications may be rejected.
iii. Written documentation of all bids received and the selection of
the lowest responsible bidder shall be submitted in a format
prescribed by the Finance Department and attached to the
requisition to issue a Purchase Order.
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iv. Formal bids are awarded by the City Council.
Sec. 3.24.060. General Requirements.
(a) W-9 Requirement. A completed IRS Form W-9 is required for any vendor
not previously used for City purchases. This information must be validated
by the Finance Department before any purchases can be made with the
new vendor.
(b) Business License. Vendors, other than those whose services or supplies
are being procured by Purchase Order, shall have a valid City business
license when required prior to the approval of any purchase.
Sec. 3.24.070. Professional Services.
Provided there is adequate unencumbered appropriations in the account against
which the expenditure is to be charged, the provisions contained in Table 3.24B shall also
apply to the procurement of professional services, and be subject to the following
provisions:
(a) Competitive Bids Required. The following provisions shall apply in soliciting
competitive bids as required in Table 3.24B:
(1) A minimum of three (3) bids or quotes shall be obtained unless an
exception is granted pursuant to Section 3.24.090.
Table 3.24B – Authority and Purchasing Limitations;
Professional Services
Purchase Amount Less than $45,000 $45,000 or more
Purchasing Authority Purchasing Manager City Council
Bids Required Informal or Formal* Formal
Purchase Order
Required Yes Yes
Note: * When Informal or Formal bids are required, the Purchasing Manager or Purchasing
Agent shall determine which competitive bid process shall be utilized that is in the best
interest of the City.
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(2) Contracts for professional services shall be awarded on the basis of
demonstrated competence and professional qualifications
necessary for the satisfactory performance of services at the best
overall value to the City, and shall not be awarded solely on the
lowest cost.
(3) The City reserves the right to reject all bids with or without cause,
abandon the purchase process, and/or start a new procurement
process for the same or substantially the same purchase at any time
during the solicitation period.
(4) Informal Bids.
i. Informal bids or quotes for a professional service may be solicited
from firms or individuals in either a verbal or written format. Bids
received from a firm or individual must be in writing.
ii. Bids or quotes may be solicited from firms or individuals at the
discretion of the Department needing such professional services.
iii. Written documentation of all bids received and justification for the
selection of the firm or individual selected shall be submitted in a
format prescribed by the Finance Department and attached to the
requisition to issue a Purchase Order.
iv. Informal bids are awarded by the Purchasing Manager.
(5) Formal Bids.
i. A written scope of work and/or a Request for Proposal which
adequately describes the intended professional services desired,
any required qualifications, and the evaluation criteria shall be
prepared. Such written documentation shall be made available
on the City’s bid system to solicit bids or quotes from qualified
firms or individuals. In addition, such written documentation may
also be sent to firms or individuals directly soliciting bids or quotes
at the discretion of the Department needing such professional
services.
ii. All written bids received by the stated submittal deadline shall be
reviewed for conformance with the written documentation.
Evaluation of proposals received may be conducted by either an
individual or a review committee. Interviews may be conducted,
at the discretion of the City. Any deviations from the requested
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services shall be evaluated for suitability, performance, or unique
needs of the City to meet its intended purpose. Any bids or
quotes determined to not comply with the requested services may
be rejected.
iii. Written documentation of all bids received and
justification for the selection of the firm or individual
selected shall be submitted in a format prescribed by the
Finance Department and attached to the requisition to
issue a Purchase Order.
iv. Formal bids are awarded by the City Council.
Sec. 3.24.080. Amendments and Change Orders.
(a) Any change to a contract or approved purchase which results in a cost in
excess of the award amount shall be documented in writing. If an increase
in the contract amount results in a cumulative total contract amount of more
than $45,000, substantially changes the terms of a contract approved by
the City Council, or results in a cost in excess of the City Council award
amount plus any City Council approved contingencies, the change order or
contract amendment must be approved by the City Council as soon as staff
becomes aware as to avoid any delays in the project.
(b) The Purchasing Manager may approve change orders or amendments to
contracts approved by the City Council in an amount up to 10% of the
contract amount or $45,000 whichever is less; or an amount otherwise
authorized by the City Council.
(c) No change order may exceed budgetary authorization without City Council
approval.
(d) The cumulative amount of any contract or purchase order, plus a ll
amendments and change orders are subject to the approval authority set
forth in section 3.24.050.
Sec. 3.24.090. Exceptions to Bidding.
The bidding requirements contained in this Chapter may be waived upon
authorization of the Purchasing Manager or City Council for the following:
(a) Where sufficient or satisfactory bids cannot be reasonably obtained making
competitive bidding impossible or impractical.
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(b) The amount of the purchase has a total estimated value of less than five
thousand dollars ($5,000).
(c) Where the commodity or service can be obtained from only one vendor
provided that appropriate Sole Source documentation is provided and
approved on forms as established by the Finance Department.
(d) Where the price of the commodity or service is controlled by law such that
bidding would be unlikely to result in any cost savings.
(e) Annual maintenance contracts for existing products, services, equipment
and software provided there is an adequate appropriation included in the
adopted budget for such expense.
(f) When supplies, personal property, services or equipment can be more
efficiently or more cost efficient obtained through a cooperative purchasing
program with a federal, state, county, local or other government purchasing
program. Such purchases through a cooperative purchasing program shall
be authorized by resolution of the City Council.
(g) The bidding requirements for any other reason are specifically waived by
the City Council.
(h) Purchases made necessary from an emergency situation that poses an
immediate threat to public health, welfare or safety as determined by the
Purchasing Manager for which no time exists to seek City Council action or
approval, if such action or approval were otherwise required, subject to the
following:
(1) An emergency situation includes, but is not limited to:
i. A public disaster.
ii. An immediate need to prepare for national or local defense.
iii. A breakdown of machinery or an essential service
immediately affecting public health, safety or welfare.
(2) A report of the circumstances constituting the emergency and the
related purchases made shall be submitted to the Purchasing
Manager as soon as possible. The report will be filed with the City
Council and will be entered in the minutes of the Council at its next
regular meeting.
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Sec. 3.24.100. Local Preference.
In order to promote the economic health of the City and to encourage local
participation in the procurement process, every attempt shall be made to purchase
supplies, services, personal property and equipment from businesses located within the
City of Diamond Bar to the greatest extent possible, subject to the following:
(a) Local Preference. In awarding purchase orders and contracts for supplies
and equipment, the City may grant a preference of one percent (1%) of
taxable sales to local bidder/vendors in determining the lowest responsible
bidder.
(b) Identical Bids. If after applying the preference provided for in subsection (a)
of this section, identical bids are submitted by a local bidder/vend or and a
bidder who is not local, the contract shall be awarded to the local
bidder/vendor. Identical bids by two or more local bidder/vendors shall be
determined by the toss of a coin. In the event City Council approval is
required for the bid, this provision shall not apply and the City Council shall
award the bid in its discretion.
(c) Exceptions. Notwithstanding the foregoing, the provisions of this section
shall not apply under any of the following circumstances:
(1)When application of the provisions of this section is prohibited by
state or federal law or the requirements of a state or federal grant.
(d) Good Faith Effort to Contact Local Merchants. The City shall make a good
faith effort when soliciting bids for supplies or equipment to solicit bids or
proposals from local merchants.
(e) Purchasing Manager Authorization. The Purchasing Manager, or his or her
designee, may promulgate rules and regulations to implement the
provisions of this section.
(f) Enforcement and Penalties. In the event that the Purchasing Manager, or
his or her designee, makes a finding that a bidder for a con tract has made
an intentional misstatement in order to obtain a local merchant preference
under regulations adopted pursuant to this section, the bidder may be
subject to any remedy available to the City at law or equity.
(1)A finding by the Purchasing Manager, or his or her designee, that a
bidder for a contract has made an intentional misstatement in order
to obtain a local merchant preference shall be regarded by the City
Council or Purchasing Manager, as the case may be, as a basis for
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determining whether the bidder is a responsible bidder for the
present contract or for future contracts.
(2)A bidder who has been disqualified as a responsible bidder by a
determination of the City Council, based on a finding by the
Purchasing Manager, or his or her designee, that the bidder made
an intentional misstatement in order to obtain a local merchant
preference, shall be disqualified from bidding on all contracts with the
City for a period of one year from the date of the disqualificati on, as
determined by the City Council or Purchasing Manager.
Sec. 3.24.110. Use of Recycled Materials.
(a) All departments shall purchase and use recycled products and recycled
materials when available unless determined by the City Manager to be
financially infeasible.
(b) The City may at its option require its contractors and consultants to use
recycled products in fulfilling contractual obligations.
Sec. 3.24.120. Surplus Personal Property.
Each department shall periodically review its equipment and inventory and
complete a surplus property list for items deemed surplus or have become obsolete or
worn out. The completed list shall be submitted to the Purchasing Manager. Upon
approval, a copy of the list shall also be given to the Finance Department in order to
remove any items on the fixed asset inventory list.
(a) Trade in. The Purchasing Manager or designee shall have the authority to
exchange for or trade in on new equipment surplus personal property.
(b) Sale. The Purchasing Manager shall have the authority to dispose of
surplus personal property by auction, sealed bids, for scrap or negotiated
sale, whichever in the Purchasing Manager’s judgment will provide the
maximum return to the City.
(c) Disposed as trash. When the cost of locating a buyer exceeds the
estimated sale price of surplus personal property or the item is obsolete or
worn out or of minimal value, the Purchasing Manager may recycle, destroy
or dispose of the item as trash.
(d) Disposed as gifts. The Purchasing Manager subject to the approval of the
City Council may give surplus personal property to another public agency ,
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special district such as a school district or library, or not for profit
organization to the extent the gift does not constitute a gift of public funds.
3.24.130. Compliance With Federal Requirements.
In addition to the provisions of this Chapter, the procurement of all contracts for
public projects that are funded in whole or in part with fed eral grant funds shall be subject
to applicable Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards promulgated by the United States Office of
Management and Budget, 2 U.S. Code of Federal Regulations part 200.
3.24.140. Promulgation of Rules and Regulations by City Manager.
The City Manager shall have the power and authority to make such rules,
regulations and criteria as may be necessary to effect the provisions of this Chapter, and
to make such other reasonable rules and regulations as he or she may deem proper to
implement the provisions of this Chapter and which shall not be inconsistent with the
terms and provisions of this Chapter.
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Section 2. A new Chapter 3.25 entitled Public Projects is hereby established
within Title 3 of the Diamond Bar Municipal Code to read as follows:
Chapter 3.25
Public Projects
3.25.010 Purpose - Uniform Public Construction Cost Accounting Act
3.25.011 Definitions
3.25.020 Authority and Purchasing Limitations for Public Projects
3.25.021 Dollar Thresholds
3.25.030 Informal Bidding Procedures
3.25.040 Formal Bidding Procedures
3.25.050 Award of Contracts/Change Order for Public Projects
3.25.060 Review of Plans and Specifications
3.25.070 Emergencies
3.25.080 Compliance With Federal Requirements
3.25.090 Promulgation of Rules and Regulations by City Manager
3.25.010. Purpose - Uniform Public Construction Cost Accounting Act.
Contracts for public projects in the City shall be governed by applicable state laws,
including California Public Contract Code, Division 2, Part 1, and Division 2, Part 3, Local
Agency Public Construction Act. In addition, t he City has elected to become subject to
the Uniform Public Construction Cost Accounting Act (Public Contract Code Section
22000 et seq.) and the contracting procedures set forth in Article 3 of the Act. The City
may procure public projects by force account, negotiated contract, purchase order,
informal bidding or formal bidding in accordance with the alternative procedures
authorized by the Act and the applicable dollar amount limitations set forth in Section
22032 of the Act, as it may be amended from time to time. All procedures set forth in this
chapter shall be interpreted in a manner consistent with state law.
3.25.011. Definitions.
As used in this Chapter, the following words and terms shall be defined as follows
unless the context indicates that a different meaning is intended:
Act means the Uniform Public Construction Cost Accounting Act (California Public
Contract Code Section 22000 et seq.).
Bid means the response submitted by a bidder to an invitation for bids issued by
the City for goods, services or public projects.
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Commission means the California Uniform Public Construction Cost Accounting
Commission established pursuant to Public Contract Code Section 22010.
Competitive Bidding means the process whereby bids are solicited from potential
bidders in accordance with applicable la w to foster cost effective competition within the
private sector providing goods, services, or public projects to the City.
Encumbrance means a contingent liability and reservation of a budget
appropriation incurred as a result of the issuance of a purcha se order and/or contract.
Facility shall have the same meaning as set forth in Section 22002 of the Act and
includes any plant, building, structure, ground facility, utility system (subject to the
limitation found in Public Contract Code Section 22002), real property, streets and
highways, or other public work improvement.
Informal Bid or Quotation means a competitive bid that is submitted by a bidder for
procurement of goods or services for which formal bidding is not required.
Force Account means work performed on public projects using internal resources,
including but not limited to labor, equipment, materials, supplies, and subcontracts of the
public agency.
Local Vendor Preference means a business, firm, or enterprise with fixed offices
and locally taxable distribution points within the City, which holds a valid business license
issued by the City, and bearing a street address within the City.
Maintenance Work shall have the same meaning as set forth in Public Contract
Code Section 22002. For the purpose of this chapter, maintenance work is not
considered a public project. Maintenance work includes:
(a) The routine, recurring, and usual work for the preservation or protection of
any publicly owned or operated facility for its intended purposes.
(b) Minor repainting.
(c) Resurfacing of streets and highways at less than one inch.
(d) Landscape maintenance including mowing, watering, trimming, pruning,
planting, replacement of plants, and servicing of irrigation and sprinkler
systems.
Public Project shall have the same meaning as set forth in Public Contract Code
Section 22002 and includes the following:
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(a) Construction, reconstruction, erection, alteration, renovation, improvement,
demolition, and repair work involving any publicly o wned, leased, or
operated facility.
(b) Painting or repainting of any publicly owned, leased, or operated facility.
“Public project” does not include maintenance work as defined above.
Purchase Order means the City’s written document provided to a vendor
formalizing the terms and conditions associated with the ordering of goods, services, or
public project required by the City.
Responsible Bidder means a bidder who has demonstrated the capacity, and
experience to satisfactorily perform the public works contract, and bid meets all of the
specifications set forth in the request for bid proposal.
Splitting means dividing a purchase order or contract into two or more parts in
order to avoid the provisions of this Chapter requiring work to be done by contract after
competitive bidding.
3.25.020. Authority and Purchasing Limitations for Public Projects.
Subject to the provisions of this Chapter, provided there is adequate
unencumbered appropriation in the account against which the expenditure is to be
charged, procurement of public projects shall be as specified in Table 3.25.03A:
Table 3.25.03A - Authority and Purchasing Limitations;
Public Projects
Project Costs* Less than
$45,000 $45,000 - $175,000 More than
$175,000
Contract
Approval/Award
Authority
City Manager,
Public Works
Director/City
Engineer
City Manager City Council
Type of Bids
Required
Negotiations/
Quotes Informal Bid Formal Bid
Approval of
Plans/Specifications
Public Works
Director/City
Engineer
Public Works
Director/City
Engineer
City Council
Note: * Project Cost Limits are intended to correspond to the dollar thresholds set forth in Section
3.25.040 and Public Contract Code Section 22030. The Project Cost Limits set forth in Table 3.25.03A
shall be automatically adjusted administratively to reflect any adjustments in the dollar thresholds set
forth in Section 3.25.040.
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3.25.021. Dollar Thresholds.
(a) Public Projects of forty-five thousand dollars ($45,000) or less (or the current
amount specified in Section 22032(a) of the Act) may be performed by the
employees of the City by force account, by negotiated contact, or by purchase
order.
(b) Public projects of one hundred seventy-five thousand dollars ($175,000) or less
(or the current amount specified in Section 22032(b ) of the Act) may be let to
contract by informal bidding procedures as set forth in this chapter.
(c) Public projects of more than one hundred seventy-five thousand dollars
($175,000) (or the current amount specified in Section 22032(c) of the Act)
shall, except as otherwise provided in this chapter, be let to contract by formal
bidding procedures in accordance with Section 22037 of the Act and as set
forth in this Chapter.
(d) Public projects shall not be split or separated into smaller work orders or
projects for the purpose of evading the provisions of this Chapter requiring work
to be done by contract after competitive bidding.
3.25.030. Informal Bidding Notice Procedures.
(a) Every notice inviting informal bids shall describe the project in general terms
and how to obtain more detailed information about the project, and state the
time and place for the submission of bids.
(b) Notice to contractors shall be provided in accordance with either paragraph (1)
or (2) below, or both.
(1) A list of qualified contractors, identified according to categories of work,
shall be developed and maintained in accordance with the provisions of
Public Contract Code Section 22034 and criteria promulgated from time
to time by the Commission. All contractors on the list for the category of
work being bid shall be mailed, faxed, or emailed a notice inviting
informal bids, unless the product or service is proprietary in nature such
that it can be obtained only from a certain contractor or contractors, in
which case the notice inviting informal bids may be sent exclusively to
such contractor or contractors. All mailing of notices to contractors
pursuant to this subdivision shall be completed no less than 10 calendar
days before bids are due.
(2) In addition to, or in lieu of, providing notice as provided in paragraph (1),
a notice inviting informal bids may be mailed, faxed, or emailed to all
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construction trade journals as specified by the Commission in
accordance with Public Contract Code Section 22036.
(3) In addition to the notice required by this section, the City Manager or his
or her designee may notify such additional contractors and/or
construction trade journals as he or she deems proper.
(c) If all bids received are in excess of $175,000, the City Council may, by adoption
of resolution by a four-fifths vote, award the contract, at $187,500 or less (or
the current amount specified in Section 22034(d) of the Act), to the lowest
responsible bidder, if it determines that the original cost estimate of the City
was reasonable.
3.25.040 Formal Bidding Notice Procedures.
(a) Every notice inviting formal bids shall state the time and place for the receiving
and opening of sealed bids and distinctly describe the project.
(b) The notice shall be published at least 14 calendar days before bid opening in
accordance with the requirements of Section 22037 of the Act.
(c) The notice inviting formal bids shall also be sent electronically, by either
facsimile or electronic mail and mailed to all construction traded journals as
specified by the Commission pursuant to Section 22036 of the Act. The notice
shall be sent at least 15 calendar days before the bid opening date.
(d) In addition to the notice required by this Section, the City Manager or his or her
designee may give such other notice as he or she deems proper.
(e) Formal sealed bids shall be submitted to the City Clerk with the bid number
written on the envelope where they will be date and time stamped. All bids
must be received and date and time stamped by the City Clerk’s clock on or
before the date and time due; late bids will be returned unopened. The City
Clerk shall publicly open all bids at the time and place stated in the public
notice. A tabulation of all bids shall be available for public inspection in the City
Clerk’s Office during regular business hours for a period of one year after bid
opening.
3.25.050. Award of Contracts/Change Orders for Public Projects.
(a) If a contract is awarded pursuant to the informal or formal bidding procedures,
it shall be awarded to the lowest responsible bidder. If two or more bids are
the same and the lowest, the City may accept the one it chooses.
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(b) The City Manager or his or her designee shall have the authority to award
contracts for public projects of one hundred seventy-five thousand dollars
($175,000) or less (or the current amount specified in Section 22032(b) of the
Act).
(c) Contracts for public projects of more than one hundred seventy-five thousand
dollars ($175,000) (or the current amount specified in Section 22032(c) of the
Act) shall be awarded by the City Council.
(d) The City Manager or his or her designee shall have the authority to approve
change orders to contracts for public projects up to and including ten percent
(10%) or $45,000, of the awarded contract amount, whichever is less.
(e) In its discretion, the City may reject any and all bids presented. Prior to
rejecting all bids, the City Manager or his or her designee shall first furnish a
written notice to the apparent low bidder informing the bidder of the City’s
intention to reject the bid. The notice shall be mailed at least two (2) business
days before the date in which the City intends to reject the bid. If after the first
invitation for bids all bids are rejected, aft er reevaluating its cost estimates of
the project, the City shall have the option of either of the following:
1. Abandoning the project or re-advertising for bids in the manner
described by this Chapter; or
2. By passage of a resolution by a four-fifths vote of the City Council
declaring the project can be performed more economically by the
employees of the City, having the project done by employees of
the City by force account without further complying with the Act.
(f) If no bids are received through either the formal or informal bidding procedure,
the project may be performed by the employees of the City by force account or
through a negotiated contract without further complying with this chapter .
3.25.060 Review of Plans and Specifications.
(a) The City Council shall adopt the plans, specifications, and working details for
all public projects of more than one hundred seventy-five thousand dollars
($175,000) (or the current amount specified in Section 22032(c) of the Act).
(b) The Public Works Director/City Engineer is authorized to and may adopt the
plans, specifications, and working details prepared for public projects of
$175,000 or less (or the current amount specified in Section 22032(b) of the
Act).
8.2.a
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3.25.070. Emergencies.
(a) In cases of emergency when repair or replacement are necessary, the City
may proceed at once to replace or repair any public facility without adopting
plans, specifications, or working details, or giving notice for bids to let contracts.
(b) In case of an emergency, it notice for bids to let contracts will not be given, the
City shall comply with Public Contract Code Section 22050.
3.25.080. Compliance With Federal Requirements.
In addition to the provisions of this chapter, the procurement of all contracts for
public projects that are funded in whole or in part with federal grant funds shall be subject
to applicable Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards promulgated by the United States Office of
Management and Budget, 2 U.S. Code of Federal Regulations part 200.
3.25.09. Promulgation of Rules and Regulations by City Manager.
The City Manager shall have the power and authority to make such rules,
regulations and criteria as may be necessary to effect the provisions of this Chapter, and
to make such other reasonable rules and regulations as he or she may deem proper to
implement the provisions of this Chapter and which shall not be inconsistent with the
terms and provisions of this Chapter.
Section 3. If any section, clause, phrase, word or portion of this Ordinance is,
for any reason, held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council hereby declares that it would have adopted this
Ordinance and each other section, clause, phrase, word or portion thereof, irrespective
of the fact that any one or more sections, subsections, subdivisions, clauses, phrases,
words, or portions thereof be declared invalid or unconstitutional.
Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall
cause the same to be published as required by law.
__________________________
Ruth M. Low, Mayor
8.2.a
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ATTEST:
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Ordinance was introduced at the regular meeting of the City
Council held on the 19th day of June 2018, and was duly passed and adopted at the
regular meeting of the City Council held on the 19th day of June 2018, by the following
votes, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
_______________________
Tommye Cribbins, City Clerk
8.2.a
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1323432.1
RESOLUTION NO. 2018 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ELECTING TO BECOME SUBJECT TO THE CALIFORNIA UNIFORM PUBLIC
CONSTRUCTION COST ACCOUNTING PROCEDURES (PUBLIC CONTRACT
CODE SECTIONS 22000 ET SEQ.)
WHEREAS, Article 11, Section 7 of the California Constitution authorizes the City
of Diamond Bar (“City”) to make and enforce within its limits all ordinances and regulations
not in conflict with general laws; and
WHEREAS, Public Contract Code Section 22000 et seq., the Uniform Public
Construction Cost Accounting Act (the “Act”), establishes a uniform cost accounting
standard; and
WHEREAS, the California Uniform Construction Cost Accounting Commission
(Commission) established under the Act has developed uniform public construc tion cost
accounting procedures for implementation by local public agencies in the performance of
or in the contracting for construction of public projects; and
WHEREAS, the City elects to be subject to the Act and adopt and implement the
uniform public construction cost accounting procedures as set forth in the Act; and
WHEREAS, to increase efficiency and reduce costs associated with the bidding
process, the City Council desires to increase the thresholds for bidding requirements for
public works projects, as allowed under the Act; and
WHEREAS, the alternative procurement methods provide flexibility and
opportunities for significant cost savings to the City.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Diamond Bar, hereby elects under Public Contract Code Section 22030 to become
subject to the uniform public construction cost accounting procedures set forth in the Act
and to the Commission's policies and procedures manual and cost accounting review
procedures, as they may each from time to time be amended, and directs that the City
Clerk notify the State Controller forthwith of this election , enclosing an executed copy of
this Resolution.
BE IT FURTHER RESOLVED that the City Council of the City of Diamond Bar,
hereby adopts the policies and procedures set forth in Exhibit A of this Resolution and
authorizes the City Manager to make modifications to Exhibit A consistent with the
Uniform Public Construction Cost Accounting Act, and as necessary to meet the needs
of the City.
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1323432.1 2
PASSED AND ADOPTED by the City Council of the City of Diamond Bar this 19th
day of June 2018.
______________________________
Ruth M. Low, Mayor
ATTEST:
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at the regular meeting
of the City Council of the City of Diamond Bar held on the 19th day of June, 2018 by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
_______________________
Tommye Cribbins, City Clerk
City of Diamond Bar
8.2.b
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