HomeMy WebLinkAbout05/10/2018 - Minutes - Regular MeetingCITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
MAY 10, 2018
CALL TO ORDER:
Chair Quan called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE
ROLL CALL:
Commissioner Washington led the Pledge of
Allegiance.
Commissioners Michael
Mehta, Lisa Washington,
Garg, Chair Cynthia Quan
Gonzalez, Surendra
Vice -Chair Mahendra
Also Present: Kimberly Young, Senior Civil Engineer; John
Beshay, Associate Engineer; Christian Malpica,
Associate Engineer; Fabian Aoun, Assistant
Engineer; and, Marcy Hilario, Administrative
Coordinator.
APPROVAL OF MINUTES:
A. T&T Commission Meeting Minutes of April 12, 2018.
VC/Garg moved, C/Washington seconded, to approve the Regular Meeting
Minutes of April 12, 2018 as presented. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
PUBLIC COMMENTS: None
Gonzalez, Washington, VC/Garg,
Chair/Quan
None
Mehta
None
MAY 10, 2018 PAGE 2 T&T COMMISSION
III. ITEMS FROM STAFF:
9
Traffic Statistics — March 2018:
VC/Garg moved, C/Mehta seconded, to Receive and File the March 2018
Traffic Statistics. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Gonzalez, Mehta, Washington,
VC/Garg, Chair/Quan
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
B. 2017-2020 Strategic Plan Update
SCE/Young provided the background to the Commission. Historically, Council
has regularly approved annual Goals & Objectives that were incorporated into
the annual budget. Last year, Council implemented a broader vision and
developed a three-year Strategic Plan spanning 2017 to 2020, which was
adopted and incorporated into the 2017-18 Fiscal Year Budget. The plan had
one vision, three goals and six priorities and under each of the goals and
various priorities there were different targeted items Council desired to
accomplish. Included in the agenda packet is an update to the 2017-20
Strategic Plan that identifies under each of the goals, items that have been
completed and new items that are proposed. Items that are of interest to the
T&T Commission (Page 34) include new Item 26 — update to Safe Routes to
School Program that will allow the City to work with both school districts to
identify improvements both within each school campus and the surrounding
roadways that will assist with relieving school -related traffic. Other items of
interest to the Commission are the ongoing SR57/60 Confluence Project tasks,
the 57/60 "Big Fix" Project and Traffic Congestion Mitigation Strategies along
the City's Arterial Streets.
VC/Garg asked if the Safe Routes to Schools Program was currently in place
(Page 34, Item 26). SCE/Young responded yes, that the initial report was
adopted in 1998.
C/Gonzales asked if there would be any additional law enforcement for the
Safe Routes to School Program. SCE/Young said it is something that could
be discussed as the update to the Study is developed. The contract for law
enforcement services is managed by the City Manager's office and, while
improvements are being considered, staff will work with the Sheriff's
Department for input.
VC/Garg asked if the Safe Routes study would help with the Castle Rock Road
NTMP. SCE/Young responded that AE/Malpica recently completed the speed
and data counts for the Castle Rock Road neighborhood. Once the speed and
MAY 10, 2018 PAGE 3 T&T COMMISSION
volume is determined, staff will be able to develop a conceptual plan and bring
it back to the neighborhood and Commission at a future meeting this summer.
If the neighborhood is in favor of moving forward with the plan, those traffic
calming measures may help reduce speed and volume and would be
completed outside the Safe Routes to School Program.
C/Mehta moved, C/Washington seconded, to Receive and File the 2017-2020
Strategic Plan Update. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Gonzalez, Mehta, Washington,
VC/Garg, Chair/Quan
None
None
C. Monthly Updates of Various Projects/Programs
a) Traffic Signal Infrastructure Upgrade Phase III —AE/Malpica —Staff
held a pre -construction meeting on Wednesday, May 2"d. The
contractor is tentatively scheduled to commence construction in June.
This 90 -day project will include replacement of approximately 4.3 miles
of copper cable with fiber optic cable and replacement of traffic
controllers for two intersections.
b) Adaptive Traffic Control System —AE/Malpica — Staff has narrowed
the selection to two systems for further review. Upon selection of a
qualified vendor, the City Council will consider a contract award at a
future meeting.
c) Copley Drive/Golden Springs Drive Intersection Improvement —
AE/Malpica — The contractor is expected to begin construction in June
and complete the project by mid-July.
d) City Entry Monument Sign Project — AE/Beshay — Bid opening was
held on Thursday, April 5th. Staff received two bids. Project details will
be presented during the City Council's Study Session on May 15th prior
to presenting an award to Council for consideration.
e) Pathfinder Road Rehabilitation Project with LA County —
AE/Beshay — This project was completed last week with a final
walkthrough.
f) Citywide Drainage Improvement Project Phases I and II —
AE/Beshay — Construction is scheduled to begin on Monday, May 14th
at three locations: Golden Springs Drive/Platina Drive; Brea Canyon
Road/Sapphire Lane and Hipass Drive at Castle Rock Road.
Construction on this 30 -day project is expected to be completed at the
end of June.
MAY 10, 2018 . PAGE 4 T&T COMMISSION
g) Lemon Avenue Interchange Project —SCE/Young—The westbound
on-ramp and eastbound off -ramp were officially opened on May 15i
The eastbound on-ramp continues to be under construction with some
of the freeway traffic being diverted through Lemon Avenue. The
existing eastbound off -ramp hook ramp at Brea Canyon Road has been
permanently closed. The eastbound on-ramp at Lemon Avenue is
scheduled to be completed and opened sometime in June with the
existing eastbound on-ramp at Brea Canyon Road permanently closing
with the new eastbound ramp opening.
h) SR57/60 Confluence Project— SCE/Young — Construction continues.
Phase I — The new westbound slip on-ramp, is expected to open in the
fall (October/November). Phase 2 — On April 231d, the westbound off -
ramp turn restrictions were removed, which allows right and left turn
exits at Grand Avenue. Caltrans and the contractor have been asked to
cover the detour signs until they are needed for nighttime closures over
the next several months.
1) Grand Avenue/Golden Springs Drive Intersection Improvements —
SCE/Young — This project was presented to the City Council with no
comments or changes to the plans; therefore, Plans and Specs will be
finalized. City of Industry plans to go out to bid in June. In the
meantime, Industry is working with L.A. County on the acquisition
required from the golf course and depending on the acquisition timing,
the bid process may be pushed out beyond June.
j) Morning Canyon Road Rehabilitation Project — SCE/Young — The
contractor plans to finalize road repairs at the end of May or early June,
at which time the project can be closed.
k) Diamond Bar Boulevard Complete Streets Corridor— SCE/Young —
This project will be presented to the City Council once the FY 2018-19
budget is adopted.
1) TR63623 — South Pointe Residential Development/Larkstone Park
— AE/Aoun — The first seven phases of the housing development have
been finalized with Phases 8 and 9 currently under construction.
Larkstone Park is nearing completion, with a potential opening to the
public in June. Final inspections continue with staff and the developer
working closely to get the park opened as soon as possible.
m) Diamond Bar Ranch Shopping Center (Sprouts/Chipotle/Coffee
Bean/Ross/The Habit) and McDonald's Redevelopment—AE/Aoun
— Grading of the Habit pad is underway. Staff is working with the
contractor to perform inspections and ensure grading is to code. To
date, staff has not received an update regarding a potential occupant
MAY 10, 2018 PAGE 5 T&T COMMISSION
for the empty tenant spaces next to Ross and Sprouts. McDonald's
has been re -opened to the public.
Chair/Quan thanked staff and said she liked the new meeting agenda format.
VC/Garg moved, C/Mehta seconded, to Receive and File the Monthly Updates
on Various Projects/Programs. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT:
V. NEW BUSINESS
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
VI. STATUS OF PREVIOUS ACTION ITEMS:
Gonzalez, Mehta, Washington,
VC/Garg, Chair/Quan
None
None
SCE/Young stated that, as previously reported, staff has completed the counts for the
Castle Rock Road NTMP. Once staff has had an opportunity to review the data with
the City's traffic consultant and work on a conceptual plan, the item will be brought
back to the Commission and residents of the neighborhood to review the concept.
VII. ITEMS FROM COMMISSIONERS:
C/Mehta stated that he has noticed decorative plants and shrubs in the medians that
are obstructing the line of sight for vehicles making a left turn into The Country
Estates on Grand Avenue. The medians are located between Longview Drive and
the DBC entrance. SCENoung responded that she would inform staff in the
maintenance department to instruct our maintenance contractors to trim the shrubs.
VIII. SCHEDULE OF FUTURE CITY EVENTS:
As indicated in the agenda with the addition of the first Concerts in the Park
scheduled for Wednesday, June 13th and a correction to the next meeting date of the
Traffic and Transportation Commission to June 14th
SCENoung reminded Commissioners that they must meet training requirements
stipulated in AB 1234 and AB 1661. The training will be available online only until
June 8th. Once the training has been completed, Commissioners are required to fill
out the attached Training Acknowledgement included in the email sent by staff, and
return it to the Human Resources and Risk Manager at her email address, which is
provided in the email.
MAY 10, 2018 PAGE 6 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Quan adjourned the meeting at 7:38 p.m.
The foregoing minutes are hereby approved this I day of IQNI� 2018.
Respectfully Submitted,
'vid �1 e ary
Atte
t,
Chair/Cynthia Quan