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HomeMy WebLinkAbout060518 - Agenda - Regular Meeting City Council Agenda Tuesday, June 5, 2018 Closed Session – 5:30 p.m., Room CC-8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 RUTH M. LOW Mayor CAROL HERRERA Mayor Pro-Tem JIMMY LIN Council Member NANCY A. LYONS Council Member STEVE TYE Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Am ericans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the sched uled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar’s web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days’ notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY’S W EB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 05, 2018 Next Resolution No. 2018-18 Next Ordinance No. 02(2018) CLOSED SESSION: 5:30 p.m., Room CC-8 PUBLIC COMMENTS ON CLOSED SESSION ITEMS. Closed Session Pursuant to Government Code Section 54956.9 Conference with Legal Counsel - Existing Litigation City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court Case No. BS173224 City of Diamond Bar v. City of Industry, et al., Los Angeles Superior Court Case No. BS171295 CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Monsignor James Loughnane, St. Denis Catholic Church ROLL CALL: Lin, Lyons, Tye, Mayor Pro Tem Herrera, Mayor Low APPROVAL OF AGENDA: Mayor JUNE 5, 2018 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the C ouncil on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting – June 12, 2018 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive (Cancelled). 5.2 Concerts in the Park – June 13, 2018 – 6:30 p.m. – 8:00 p.m. – Upstream (Caribbean & Reggae) Sycamore Canyon Park, 22930 Golden Springs Drive. 5.3 Movies Under the Stars – Gnomeo & Juilet – June 13, 2018 – Immediately following the Concert – Sycamore Canyon Park, 22930 Golden Springs Drive. 5.4 Traffic and Transportation Commission Meeting – June 14, 2018 – 7:00 p.m., Windmill Community Room, 21910 Copley Drive. 5.5 City Council Meeting – June 19, 2018 – AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. JUNE 5, 2018 PAGE 3 6.1 APPROVAL OF CITY COUNCIL MINUTES. 6.1.a Study Session of May 15, 2018. 6.1.b Regular Meeting of May 15, 2018. Recommended Action: Approve. Requested by: City Clerk 6.2 PLANNING COMMISSION MEETING MINUTES. 6.2.a Regular Meeting Minutes of April 24, 2018. Recommended Action: Receive and file. Requested by: Community Development Department 6.3 PARKS AND RECREATION COMMISSION MEETING MINUTES. 6.3.a Regular Meeting of April 26, 2018. Recommended Action: Receive and file. Requested by: Parks & Recreation Department 6.4 TRAFFIC & TRANSPORTATION COMMISSION MEETING MINUTES. 6.4.a Regular Meeting Minutes of April 12, 2018. Recommended Action: Receive and file. Requested by: Public Works Department 6.5 RATIFICATION OF CHECK REGISTER DATED MAY 10, 2018 THROUGH MAY 30, 2018 TOTALING $ 2,873,163.61. Recommended Action: Ratify. Requested by: Finance Department 6.6 TREASURER'S STATEMENT FOR APRIL 2018. Recommended Action: Approve. Requested by: Finance Department 6.7 CANCELLATION OF THE JULY 3, 2018 CITY COUNCIL MEETING. Recommended Action: Adjourn the June 19, 2018 City Council Meeting to July 17, 2018. Requested by: City Manager JUNE 5, 2018 PAGE 4 6.8 PURCHASE OF SEVENTEEN (17) HEWLETT PACKARD COMPUTERS (CDWG). Recommended Action: Authorize the City Manager to issue a Purchase Order to CDWG for the purchase of seventeen (17) Hewlett Packard Computers in the amount of $33,677.26. Requested by: Information Systems 6.9 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT WITH PRINCE GLOBAL SOLUTIONS, LLC. Recommended Action: Approve, and authorize the Mayor to sign the First Amendment to the Consultant Services Agreement with Prince Global Solutions, LLC extending the terms of the service for two years through June 30, 2020. Requested by: Public Works Department 6.10 AGREEMENT TO REPLACE TWO CITY HALL HVAC UNITS. Recommended Action: A. Adopt Resolution No. 2018-XX approving City Hall HVAC Replacement Project #25818 with Trane U.S. Inc. dba Trane; and B. Approve, and authorize the Mayor to sign, the Agreement with Trane U.S. Inc. dba Trane for the purchase, installation and start -up of two (2) Trane 90-ton Intellipak replacement units for City Hall in the amount of $380,533, plus a contingency amount of $15,000 for contract change orders to be approved by the City Manager for a total authorization amount of $395,533. Requested by: Public Works Department 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: 8.1 ADOPTION OF THE PROPOSED FY 2018-2019 CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION PLAN, AND INVESTMENT POLICY, AND ESTABLISHMENT OF A NEW FUND 131, STREET BEAUTIFICATION FUND IN FY 2017-2018. Recommended Action: A. Adopt Resolution No. 2018-XX approving the FY 2018-2019 City Operating Budget and Capital Improvement Program; B. Adopt Resolution No. 2018-XX establishing the appropriations limit for JUNE 5, 2018 PAGE 5 FY 2018-2019 in the amount of $46,248,905; C. Adopt Resolution No. 2018-XX amending Resolution No. 2017-24 establishing a compensation plan, salary ranges and fringe benefits for all employee classifications effective July 7, 2018; D. Adopt Resolution No. 2018-XX approving the FY 2018-2019 Investment Policy; and E. Establish a new Fund 131, Street Beautification Fund, for FY 2017 - 2018. Requested by: Finance Department 8.2 ESTABLISHMENT OF SPECIAL EVENTS COMMITTEE AND APPOINTMENT OF MEMBERS. Recommended Action: Approve and ratify appointments. Requested by: City Manager 8.3 APPOINTMENT TO THE GENERAL PLAN ADVISORY COMMITTEE. Recommended Action: Ratify General Plan Advisory Committee Member appointment proposed by Council Member Tye. Requested by: City Manager 9. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 6.1 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES. RECOMMENDATION: Approve. PREPARED BY: Attachments: 1. 6.1.a Study Session of May 15, 2018. 2. 6.1.b Regular Meeting of May 15, 2018. 6.1 Packet Pg. 8 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 15, 2018 STUDY SESSION: M/Low called the Study Session to order at 5:00 p.m. in Room CC-8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Lin, Lyons, Tye, Mayor Pro Tem Herrera, and Mayor Low Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IT Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Anthony Jordan Maintenance Superintendent; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager; John Beshay, Associate Engineer; Christian Malpica, Associate Engineer; Fabian Aoun, Assistant Engineer; Dannette Allen, Management Analyst; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. ► FY 2018-19 SPECIAL FUNDS, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND AND CAPITAL IMPROVEMENT PROJECTS BUDGETS: CM/Fox stated that tonight’s meeting is a follow up from the May 1st Study Session and focuses on the Capital Improvement Program. FD/Honeywell reported on the follow up items carried over from the May 1st Study Session. Estimated surplus was adjusted to almost $114,000 and the $3.9 million reserves that are anticipated to be used remains unchanged. With respect to Diamond Bar Center staffing, last year the recreation staff was being used for temporary services to augment staffing needs. Going forward, the facility attendants will be working exclusively at the Diamond Bar Center. As full time employees they can make up to $10 more (per hour) than recreation staff, those personnel costs are higher in FY 2018-19. The attendance at the special events was also provided. FD/Honeywell stated that it had been confirmed that Diamond Bar Day at the Fair would have an additional cost because the fair is no longer paying for the “Local Heroes” Program and therefore, the total budget for this event increased by $750 to $6,200. It has been suggested that the City convene a Specia l Events Committee and if the Council is interested in pursuing this matter, it can be placed on the June 5th agenda. M/Low asked who would like to serve on the Special Events Committee . MPT/Herrera volunteered. Following discussion, CM/Fox said that this matter would be on the June 5th agenda to formally create the committee at which time M/Low will have the opportunity to make the appointments. 6.1.a Packet Pg. 9 ______________________________________________________________________ MAY 15, 2018 PAGE 2 CC STUDY SESSION C/Tye asked if the LA County Fair was not going to provide complimentary admission and parking. FD/Honeywell stated that C/Tye was correct. CM/Fox stated that the dignitaries, Council, Commissioners, staff and invited guests who are there to support the Heroes and Parade event ha d been granted free admission and parking. This year, however, it is going to be $6.60 for attendance related to the Route 66 History Day and $15 for parking or about $21.50 per head for invited dignitaries. Residents will also pay that same rate on Diamond Bar Day at the Fair. C/Lyons asked if the marching band would be charged $21 per kid to march in the parade and for the choral group members from Diamond Ranch High School. If that happens, she would like to step away from Diamond Bar Day at the Fair. C/Tye asked why the fair would be charging for something that is no-cost to them. CM/Fox said that staff’s understanding is that they have a new fair program director and this is one of the changes they are making this year. It remains to be seen i f they are still comping the reception. M/Low said she understood they would not be comping that event. CM/Fox said that RS/Murphey believes it will be comped this year and in future years that may go away as well. C/Tye said he would not attend the fair unless it was to support Diamond Bar. CM/Fox said that staff would further investigate the matter, particularly with respect to the school district groups and if the Council decides it does not want to participate this year that decision can be made in the near future. FD/Honeywell noted that at the last study session the Council discussed the proposed additional holiday for Martin Luther King, Jr. Day; however, that request has been withdrawn. The requested 2 percent COLA and the $50 increase to the benefit allotment remains the same. MPT/Herrera said she is happy about the withdrawal but she felt it would be more beneficial and significant if the COLA could be increased and asked for a Closed Session on June 5th for the Council to discuss this matter. She recommended that staff provide costs for 2.25 percent or 2.5 percent increases. FD/Honeywell stated that she could provide the figures now. The amount of increase for 2.25 percent from 2 percent would be $15,700; and, the additional increase for 2.5 percent from 2 percent would be $31,400. 6.1.a Packet Pg. 10 ______________________________________________________________________ MAY 15, 2018 PAGE 3 CC STUDY SESSION M/Low asked how much the increase would add to the retirement payments for each of the employees. FD/Honeywell explained that the increase figures she provided was the all-in increase which includes retirement, etc. M/Lin said that a 2.5 percent increase is very little and employees have earned that. MPT/Herrera agreed that it was very modest. M/Lin said that if the Council agrees it doesn’t require another Closed Session. MPT/Herrera agreed. Council unanimously agreed to the 2.5 percent increase. FD/Honeywell said she would build that into the budget. CM/Fox thanked the Council and said he believed all of the employees would be very appreciative of that action. FD/Honeywell said that an example of special funds is the Community Organization Support Fund for which the City designates $15,000 per year to help with various community groups within the City. C/Lyons said she would like to discuss this further since it was $20,000 and was dropped to $15,000 and the City now has more community groups. FD/Honeywell said that it dropped in 2009-10 likely due to the recession. MPT/Herrera said that some groups do not realize they need to sub mit a Letter of Request for funds and if they were funded in 2007, for example, they may have an expectation of being funded again for the same amount without realizing they need to submit a formal letter. In past years, there were not that many requests. There were the usual requests like Friends of the Library, the Miss Diamond Bar Pageant, the Diamond Bar Community Foundation and those groups know what they need to do to acquire the funds; however, many of the other groups don’t know what they have to do. Typically, it has been $15,000 and her question is that if there is anyone who submits a request gets rejected. CM/Fox said he believes that happened to the Chinese-American Association Gala. They asked for a table sponsorship of about $750 and the City is out of money for the year because the $15,000 has been exhausted. The City can provide individual tickets for Council through the meetings budget. Small amounts are given out from time to time and there is no magic formula of who gets what. Staff tends to look back to see if something has been sponsored over the years or, if it is something the Council has participated in over the years, and provide whatever support it can. 6.1.a Packet Pg. 11 ______________________________________________________________________ MAY 15, 2018 PAGE 4 CC STUDY SESSION FD/Honeywell explained that a lot of the groups will have boo ths at City functions and they do get a revenue share. CM/Fox said if it is something that is really important the budget can usually accommodate the request. Following discussion, the Council concurred to increase the fund to $20,000. FD/Honeywell reminded Council that the allocation of $100,000 from the Law Enforcement Reserve Fund is used for as-needed saturation patrols within the City. The Technology Reserve Fund - $1 million was set aside in the current fiscal year to pay for a new finance system and Parks & Recreation system. By the end of this fiscal year, about $70,000 will have been spent toward these systems. The balance will be carried over into the next fiscal year. The OPEB Fund – FD/Honeywell said that a few years back the Council set aside about $596,000 to pay for the OPEB liability. This amount has been sitting in the reserve fund and each year about $85,000 has been paid into the Trust Fund that was set up through CalPERS and the City will continue this pattern. Special Revenue Funds – FD/Honeywell explained that these are the funds (Prop A, Prop C, Measure R) that are used to pay for a lot of CIP projects. This budget contains two proposed new funds. The Street Beautification Fund which are funds from developers that are required to make payments to the City for street beautification. The City has collected about $368,000 in the current year which is why she is seeking approval of the fund this year so that the money can be booked into this fund and eventually, that money will be used to complete the Diamond Bar Boulevard Complete Streets Project which is currently in design of which $50,000 has been used. The second fund that can be approved for the upcoming fiscal year is the Measure A “Neighborhood Parks Act Fund”. This Act was approved in 2016 as a replacement for the expired Prop A Safe Parks Fund. Staff is proposing to purchase a Ford Fusion plugin hybrid card for CM/Fox during Fiscal Year 2018-19 through the AQMD/AB2766 Fund. The Debt Service Bond – In 2011 the Diamond Bar Center bond was refinanced to a fixed rate. This bond is due to mature in 2033 and Council asked about paying the bond off early. She contacted the City’s Bond Trustee and was told that the City is not allowed to pay down any of the principal until after June 1, 2021. At that time the balance will be $7,830,000 and the City will be required to pay accrued interest at that point. If the Council wishes to make partial payments or pay off the full balance due, that can be done. The yearly bond payment is about $855,000. C/Lin asked for an explanation of the increase in the City Council budget. 6.1.a Packet Pg. 12 ______________________________________________________________________ MAY 15, 2018 PAGE 5 CC STUDY SESSION FD/Honeywell said that more money was added for travel and conferences based on meeting locations. C/Lin asked if salary was part of the budget item. The salary portion is very small going from about $135,800 to $139,100. The salary does not increase because Council Members are on a stipend, it is the benefits portion that increases which is very minor ($4,000). PWD/Liu reported that Council approved 34 projects in FY 17/18 with a total budget of $21,217,428. To date, 9 projects have been completed for a total cost of $3,294,810 which is $179,804 under Council’s authorized budget. An additional 3 projects are under construction for a total contract authorization of $860,960 and are expected to be completed by June 30 with a savings of up to $140,000. There are an additional 13 projects in progress with design or construction that will be carried over into FY 2018-19. The Lemon Avenue Interchange Project Metro grant funds in the amount of $9,345,827 was transferred to the City of Industry in March 2018 to allow Industry to fully administer the construction. PWD/Liu stated that the total Proposed Budget is $10,283,768 – there are a total of 31 projects proposed (excluding outside agency projects such as the SR60 at Grand Avenue Improvements and Private Developer Improvements such as Larkstone Park). Project include Street Improvements, Traffic Management/Safety Improvements, Transportation Infrastructure Improvements, Miscellaneous Public Works Improvements, and Facilities, Parks & Recreation Improvements. SCE/Young reported on Proposed Street Improvement Projects with a total Proposed Budget of $2,641,026 – includes Residential and Collector Street Rehabilitation – Area 6 Construction Carryover - proposed budget $1,650,000; CDBG Area 6 Curb Ramp Project – New Project – proposed budget $208,026; Residential and Collector Street Rehabilitation – Area 7 Design – New Project – proposed budget $60,000; Pathfinder Road Rehabilitation Carryover (construction completed, awaiting final invoicing from the County) – proposed budget $20,000; and, Arterial Street Rehabilitation (Diamond Bar Boulevard from Mountain Laurel to Clear Creek Canyon) New Project – proposed budget $700,000. Proposed Traffic Management/Safety Projects with a total proposed budget of $2,307,156 includes Traffic Signal Infrastructure Upgrades, Phase 3 Construction Carryover (under construction) – proposed budget $476,128; Adaptive Traffic Control System Carryover (vendor procurement underway) proposed budget $1,610,000; Copley/Golden Springs Drive Intersection Modification Carryover (under construction) – proposed budget $171,028; and, LED Illuminated Street Name Sign Design New Project – proposed budget $50,000. C/Lyons asked how much it would cost to complete the project . SCE/Young estimated over $100,000 for 70 signalized intersections. 6.1.a Packet Pg. 13 ______________________________________________________________________ MAY 15, 2018 PAGE 6 CC STUDY SESSION PWD/Liu said that in this case as in the case of other projects, staff has been very proactive in pursuing other funding sources. For LED energy efficiency there may be specific funding opportunities. SCE/Young explained the proposed Transportation Infrastructure Improvements with a total proposed budget of $190,000 which includes Lemon Avenue Interchange Project Carryover (under construction) – proposed budget $40,000, and Lemon Avenue Quiet Zone Carryover – proposed budget $150,000. Proposed Miscellaneous Public Works Improvements with a total proposed budget of $2,756,922 includes Groundwater Drainage Improvements Phase 1 & 2 Carryover (under construction) – proposed budget $75,000; Groundwater Drainage Improvements Phase 3-Design new project – proposed budget $65,000; Sewer System Evaluation and Capacity Assurance Plan Carryover (LA County has begun work on the report) – proposed budget $64,551; Diamond Bar Boulevard Complete Streets (GSD-60 Freeway) Design Carryover (Conceptual design completed) proposed budget $200,000; Grand GSD Intersection Enhancements Carryover – proposed budget $1,511,511; Library Sign Replacement new project – proposed budget $75,000; Electric Charging Station at City Hall new project – proposed budget $63,860, and City Entry Monuments Carryover – proposed budget $702,000. SCE/Young reminded Council that several months ago, staff brought the proposed design to the Council for discussion and Council directed staff to go out to bid to see what the costs would be for further consideration. Bids were opened on Ap ril 5th and staff received only two bids which were very favorable. The following options are proposed for Council’s consideration: Option 1: The base bid of $346,761 included the landscape median improvements with the angular rock plus the monument. With the addition of a contingency and the estimated CM/Inspection services of $88,239, the total cost for both locations would be $435,000. Option 2: Addition to the base bid for the Median Post & Wooden Rail with Decorative Steel Panels would increase the overall construction cost to $540,000. Option 3: Building on options 1 and 2 with the addition of Parkway Entry Columns to either side of the monument in the sidewalk area would increase the overall construction cost to $720,000. Option 4: All of the aforementioned improvements with the addition of Accent Boulders to the medians would increase the overall construction cost to $800,000. The current 2017-18 budget has available funding in the amount of $415,925. The proposed FY 2018-19 adds $286,075 in General Fund to create an overall available 6.1.a Packet Pg. 14 ______________________________________________________________________ MAY 15, 2018 PAGE 7 CC STUDY SESSION budget of $702,000. With that available budget, Option 1 or Option 2 can be constructed. There will be savings of General Fund dollars of up to $267,000 depending on which option is selected. If Options 3 and 4 were under consideration, additional funds would be needed for construction: $18,000 for Option 3 and $98,000 for Option 4. Because it will impact the upcoming budget, staff is seeking Council’s decision on which Option it would like to pursue. C/Tye said the decision should not be based on what was done at Grand and Diamond Bar or Grand and Longview thinking it would work at Golden Springs Drive and Calbourne Drive or Diamond Bar Boulevard and Temple Avenue. In his opinion, putting wood rails up on the sidewalk side would cause people to wonder when it would be finished so the City Council should look at something that appears completed when it is finished. He recommended a hybrid of the Options. C/Lyons said she liked the monument and believes it speaks well to have continuity in the entrances to the City. MPT/Herrera suggested leaving out the rails. CM/Fox said that the bid specs have been set up to give the Council the opportunity to award the individual components. C/Tye said this would be a hybrid of the four options. CM/Fox explained the details of the hybrid to include Option 2, Entry Monument and Landscape Median Improvements, Median Post & Wooden Rail with Decorative Steel Panels in the median ($540,000) with the addition of Accent Boulders in the medians ($60,000) for a total of $600,000. Council unanimously concurred to the Option 2 Hybrid as detailed by CM/Fox. SCE/Young explained that the CIP presented at the next Council meeting will be adjusted to accommodate the hybrid of Option 2 which saves $100,000 of General Fund monies. Proposed Facilities, Parks & Recreation Improvements for a total proposed budget of $2,388,664 includes: Heritage Park Improvements Design Carryover – proposed budget $145,000. PWD/Liu explained that staff would like to begin the design to remodel the park (the facility and recreation amenities). In the c urrent year both Heritage and Peterson were under consideration. After assessing all available resources, staff is recommending that the City focus its resources on Heritage Park first and then on the new Sunset Crossing Park project. There are suggestio ns in the Parks Master Plan for Heritage Park, but there were not a lot of ideas about Peterson Park. There will be a community engagement process. C/Lyons asked why the budget was different for the Heritage Park design budget and the Sunset Crossing Park design budget. 6.1.a Packet Pg. 15 ______________________________________________________________________ MAY 15, 2018 PAGE 8 CC STUDY SESSION PWD/Liu said that because they are working with a current infrastructure and maintaining the footprint of the building and making sure all of the improvements are up-to-date for Heritage whereas the Sunset Crossing Park design has no current infrastructure. PWD/Liu said the other project that staff is concerned about is the Sycamore Canyon Slope Erosion Repairs project with a proposed budget of $686,000 for construction. Tentatively bid opening is scheduled for May 30 and staff hopes to have realistic numbers for the Council to consider sometime in June. C/Tye asked if staff had reconsidered changing the stairs to a switchback trail. CM/Fox said that until staff works through FEMA to see what can be done, if the decision is made to go that route, FEMA will be out altogether. He felt staff was making some progress with FEMA with the revised scope and is hoping the bids come in in the meantime to provide concrete numbers to share with FEMA and show them what the City really needs to do. C/Lyons asked what the drawing on Page 13 was. CM/Fox explained that this is the initial concept plan for Sunset Crossing Park that was submitted with the grant application which Council approved in April. PWD/Liu said that the concept shows a defined entrance to the new park, two playground areas with shade structures and surfacing as well as, a small storage room for maintenance activities, two tennis courts that can be converted into Pickle Ball courts, a small three-point basketball court, and walking and exercise trails similar to what was done at Diamond Canyon Park. This is a 2.83 acre parcel with sitting and picnic areas at various locations in the park. The applications have been submitted and staff is hoping for good news. PWD/Liu referred the Council to the table (funding sources for the proposed CIP Budget on Page 14 of the presentation totaling $10,283,768. When staff puts these numbers together for budget purposes, the goal is to prepare these numbers within a reasonable estimate of each special revenue funds. For the most part, the numbers are fairly solid. However, there are a few funding sources that may require some tweaking. For example, the Sale of Prop A. Funds $860,000. The budget proposes to sell $1.2 million and depending on the exchange rate that number may vary. Also, the FEMA amount of $238,783 is based on their minimum commitment. As previously mentioned, if the City is successful in its negotiations with FEMA it will receive an additional $400,000 -$500,000 to pay for the full cost of the repair work. Public Comments: None. 6.1.a Packet Pg. 16 ______________________________________________________________________ MAY 15, 2018 PAGE 9 CC STUDY SESSION ADJOURNMENT: With no further business to come before the City Council, M/Low recessed the Study Session at 6:17 p.m. to the Regular Meeting. ________________________________ TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of , 2018. _______________________________ RUTH M. LOW , Mayor 6.1.a Packet Pg. 17 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 15, 2018 STUDY SESSION: 5:00 P.M., Room CC-8 ► FY 2018-19 SPECIAL FUNDS, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND, AND CAPITAL IMPROVEMENT PROJECTS BUDGETS. Public Comments: None. Recessed to Regular Meeting at 6:17 p.m. CALL TO ORDER: Mayor Low called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/Fox reported that during tonight’s Study Session, Council reviewed the proposed Capital Improvement Program for FY 2018-19 that includes about $10.3 million worth of investment in the community which is pretty evenly divided amongst traffic improvements, roadway improvements and parks and facilities improvements. The budget will be brought to the Council for adoption on June 5th. PLEDGE OF ALLEGIANCE: Mayor Low led the Pledge of Allegiance. INVOCATION: Cantor Paul Buch, Temple Beth Israel, provided the Invocation. ROLL CALL: Council Members Lin, Lyons, Tye, Mayor Pro Tem Herrera and Mayor Low Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director, David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 6.1.b Packet Pg. 18 MAY 15, 2018 PAGE 2 CITY COUNCIL 3. PUBLIC COMMENTS: Douglas Barcon reported that when driving east on Sunset Crossing Road to Diamond Bar Boulevard the left turn is problematic. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox stated that PWD/Liu would look into the matter and determine whether it needs to be referred to the Traffic and Transportation Commission. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting – May 22, 2018 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting – May 24, 2018 – 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Memorial Holiday – City Offices closed on Monday, May 28, 2018 in observance of the Memorial Holiday. City Offices reopen on Tuesday, May 29, 2018 at 7:30 a.m. 5.4 City Council Meeting – June 5, 2018 – 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: MPT/Herrera moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1a Study Session Minutes of May 1, 2018 – as presented. 6.1b Regular Meeting Minutes of May 1, 2018 – as presented. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MEETING MINUTES: 6.2a Regular Meeting of March 22, 2018. 6.3 RECEIVED AND FILED GENERAL PLAN ADVISORY COMMITTEE MEETING MINUTES: 6.3a Minutes of November 30, 2017. 6.1.b Packet Pg. 19 MAY 15, 2018 PAGE 3 CITY COUNCIL 6.4 RATIFIED CHECK REGISTER DATED APRIL 26, 2018 THROUGH MAY 9, 2018 TOTALING $807,328.46. 6.5 APPROVED AND AUTHORIZED THE MAYOR TO SIGN THE FIRST AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES CONTRACT WITH MCE CORPORATION IN THE AMOUNT OF $140,000 FOR A TOTAL FISCAL YEAR AUTHORIZATION NOT -TO-EXCEED $506,576. 6.6 AUTHORIZED THE CITY MANAGER TO SIGN THE CERTIFICATE OF COMPLIANCE FOR LOT LINE ADJUSTMENT LLA -18-37 (SOUTH POINT WEST/LARKSTONE PARK) ON BEHALF OF THE CITY AS THE OWNER OF LARKSTONE PARK. 6.7 ADOPTED RESOLUTION NO’S 2018-15 (NO. 38), 2018-16 (NO. 39) AND 2018-17 (NO. 41) DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO. 38, NO. 39 AND NO. 41 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 19, 2018 REGULAR MEETING. 7. PULIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lin thanked staff for their diligence on the proposed budget. During his four years on the City Council he has observed his colleagues to be very conservative and frugal and working to save the City money wherever possible. The City has a very lean, mean budget of about $30 million. This is the start of “silly season” and for those who just received their ballots, make sure to vote. C/Lyons echoed C/Lin’s comments regarding the budget. There has been a great deal of information presented to the Council, and staff has been very diligent in the preparation and follow up providing additional information and answering questions. The presentations have been very thorough and thank -you to staff for all of their hard work. During h er time on the Council there have been several discussions about different boy scouts in the community who have received their Eagle award. And wants to bring attention to the fact that there are five Diamond Bar Girl Scouts, all high school students, who are receiving the highest rank attainable, the Gold Award: Jackie Gabela, Jaclyn Martinez, Emily Ong, Nicole Parks, and Megan Shen. On behalf of the City Council, congratulations to all and best to each of them in the future. 6.1.b Packet Pg. 20 MAY 15, 2018 PAGE 4 CITY COUNCIL C/Tye also thanked staff for their hard work on the budget process. Many hours go into the preparation of the budget as well as many more hours spent by staff and Council going over the budget, asking questions and reaching good decisions. He especially likes the attitude of the staff who, with projects that are especially expensive, are always looking for grants and as FD/Honeywell says, the General Fund is the last place staff goes for resources. It is a real mindset and the reason Diamond Bar is in such good fiscal shape. As Council’s representative on the Greater Los Angeles County Vector Control District, he participated in their budget exercise last week and the District is preparing for increased expenses due to outbreaks of Zika Virus, West Nile Virus, and others. The little bit of rain the City experienced over the last week is all that is needed to incubate disaster. If there is a problem and people need Vector Control to respond, please call 562-944-9656. Last week he participated in the celebration of David Hall’s life. It is hard to describe in a few words everything that David touched. He was described as a “hurricane”, “a force of nature” and he was involved in the business community, the Regional Chamber of Commerce, and served as a trustee at Mt. SAC for 20 plus years. David and his great smile truly will be sorely missed. MPT/Herrera echoed her colleagues who spoke about staff an d their preparation of the budget. Diamond Bar has, over many years, consistently maintained a very prudent budget and the City is fortunate to not have layoffs as do many neighboring cities. Diamond Bar lives within its means, unlike a lot of neighboring cities which is due to the very prudent staff and City Council. The fact is, costs are rising and sales tax is not increasing the City’s revenues and Diamond Bar will have to continue its frugality to continue maintaining the City in a good fiscal manner. M/Low added her thanks to staff for their hard work. Staff has been preparing the budget for months and all of their thoughtful work comes through in their presentations and how they make everything work. Everyone appreciates the great work staff does, not only for the budget but every day. M/Low announced that C/Lyons was selected to a seat on the LA County Library Commission and that she will be an excellent advocate for the Diamond Bar Library and th e county library system. M/Low reminded everyone that this is the beginning of summer vacation and encouraged everyone who go es on vacation to exercise prudence and careful planning in securing their properties and making sure the mail, etc. are held or picked up regularly as well as letting your neighbors and Sheriff’s Department know you will be away. There is nothing worse than coming home from a vacation and finding things amiss. ADJOURNMENT: With no further business to conduct, M/Low adjourned the Regular City Council Meeting at 6:49 p.m. _____________________________________ TOMMYE CRIBBINS, CITY CLERK 6.1.b Packet Pg. 21 MAY 15, 2018 PAGE 5 CITY COUNCIL The foregoing minutes are hereby approved this day of , 2018. RUTH M. LOW , MAYOR 6.1.b Packet Pg. 22 Agenda #: 6.2 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PLANNING COMMISSION MEETING MINUTES. RECOMMENDATION: Receive and file. PREPARED BY: Attachments: 1. 6.2.a Regular Meeting Minutes of April 24, 2018. 6.2 Packet Pg. 23 6.2.a Packet Pg. 24 6.2.a Packet Pg. 25 6.2.a Packet Pg. 26 6.2.a Packet Pg. 27 Agenda #: 6.3 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PARKS AND RECREATION COMMISSION MEETING MINUTES. RECOMMENDATION: Receive and file. PREPARED BY: Attachments: 1. 6.3.a Regular Meeting of April 26, 2018. 6.3 Packet Pg. 28 6.3.a Packet Pg. 29 6.3.a Packet Pg. 30 6.3.a Packet Pg. 31 6.3.a Packet Pg. 32 6.3.a Packet Pg. 33 6.3.a Packet Pg. 34 6.3.a Packet Pg. 35 Agenda #: 6.4 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TRAFFIC & TRANSPORTATION COMMISSION MEETING MINUTES. RECOMMENDATION: Receive and file. PREPARED BY: Attachments: 1. 6.4.a Regular Meeting Minutes of April 12, 2018. 6.4 Packet Pg. 37 6.4.a Packet Pg. 38 6.4.a Packet Pg. 39 6.4.a Packet Pg. 40 6.4.a Packet Pg. 41 6.4.a Packet Pg. 42 6.4.a Packet Pg. 43 6.4.a Packet Pg. 44 6.4.a Packet Pg. 45 Agenda #: 6.5 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 10, 2018 THROUGH MAY 30, 2018 TOTALING $ 2,873,163.61. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $2,873,163.61. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated May 10, 2018 through May 30, 2018 for $2,873,163.61 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departme ntal staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 6.5 Packet Pg. 46 REVIEWED BY: Attachments: 1. 6.5.a Check Register Affidavit 6-5-18 2. 6.5.b Check Register 6-5-18 6.5 Packet Pg. 47 6.5.a Packet Pg. 48 SUNGARD PENTAMATION INC PAGE NUMBER: 1DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125153 05/16/18 AARROWHE AARROWHEAD SECURITY INC 0015333 SECURITY SVCS-DBC 0.00 2,168.0810100 125154 05/16/18 ALLIANCE ALLIANCE BUS LINES 1125350 EXCURSION-TINY TOTS 0.00 325.8110100 125155 05/16/18 ALLISONA ANTONIA ALLISON 001 RECREATION REFUND 0.00 92.0010100 125156 05/16/18 AAUW AMERICAN ASSOCIATION OF 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125157 05/16/18 AMERICOM AMERICOMP GROUP 0014070 TONER-PRINTERS 0.00 370.1110100 125158 05/16/18 ANASTASI JOAN ANASTASI 001 RECREATION REFUND 0.00 46.0010100 125159 05/16/18 ARCIMAGI ARC IMAGING RESOURCES 0014070 COMP MAINT SVCS-18/19 0.00 1,839.6010100 125160 05/16/18 ASCENCIO GRACE ASCENCIO 001 RECREATION REFUND 0.00 92.0010100 125161 05/16/18 BALDWINC CAROLE BALDWIN 0015350 CONTRACT CLASS-SPRING 0.00 294.0010100 125162 05/16/18 BARLASNA NAILA ASAD BARLAS 0015210 PLNG COMM-APR 2018 0.00 65.0010100 125163 05/16/18 CAROLWOO RICK BETACOURT 0014095 D/B RANCH VIDEO-100YR 0.00 480.0010100 125164 05/16/18 BST730 BOY SCOUT TROOP 730 0015350 PROCEEDS-CITY B/DAY 0.00 600.0010100 125165 05/16/18 BST777 BOY SCOUT TROOP 777 0015350 PROCEEDS-CITY B/DAY 0.00 600.0010100 125166 05/16/18 BUCKLEYP PRESCILLA BUCKLEY 001 RECREATION REFUND 0.00 51.0010100 125167 05/16/18 CAYUELAR ROSI CAYUELA 001 RECREATION REFUND 0.00 46.0010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 2,080.0010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 4,505.6010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 4,874.9410100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 4,893.0110100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 5,731.2010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 11,219.1110100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 18,835.1910100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 22,924.8010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 25,042.2210100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 28,656.0010100 125168 05/16/18 CDW-G CDW GOVERNMENT 5304070 REPLACE CITY NETWORK 0.00 31,805.71TOTAL CHECK 0.00 160,567.7810100 125169 05/16/18 CONRADLA LAURIE CONRAD 001 RECREATION REFUND 0.00 204.0010100 125170 05/16/18 CPRS13 CPRS DISTRICT 13 0015350 CPRS TRNG-STAFF 0.00 180.0010100 125171 05/16/18 DENNISCA CAROL A DENNIS 0015210 PLNG COMM/ADMIN REV 0.00 50.0010100 125172 05/16/18 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 64.0010100 125173 05/16/18 DBBREAKF DIAMOND BAR BREAKFAST LI 0015350 PROCEEDS-CITY B/DAY 0.00 600.006.5.bPacket Pg. 49 SUNGARD PENTAMATION INC PAGE NUMBER: 2DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125174 05/16/18 DBBREAKF DIAMOND BAR BREAKFAST LI 0015350 PROCEEDS-CITY B/DAY 0.00 600.0010100 125175 05/16/18 DBCAA DIAMOND BAR CHINESE AMER 0114010 COMM SUPPORT ORG FUND 0.00 225.0010100 125176 05/16/18 DBCLC DIAMOND BAR COMMUNITY LE 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125177 05/16/18 BSP737 DIAMOND BAR CUBSCOUT PAC 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125178 05/16/18 DBHSHOPE DIAMOND BAR HIGH SCHOOL 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125179 05/16/18 DBHSLC DIAMOND BAR HIGH SCH LEO 0015350 PROCEEDS-CITY B/DAY 0.00 600.0010100 125180 05/16/18 DBHSCHEE DIAMOND BAR HIGH SCHOOL 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125181 05/16/18 DBMOBIL DIAMOND BAR MOBIL 5205554 FUEL-P/WORKS 0.00 60.0010100 125182 05/16/18 DBUCC DIAMOND BAR UNITED CHURC 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125183 05/16/18 DBWOMANS DIAMOND BAR WOMAN’S CLUB 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125184 05/16/18 DIANACHO DIANA CHO & ASSOCIATES 1255215 CDBG ADMIN SVCS-MAR 0.00 164.0010100 125184 05/16/18 DIANACHO DIANA CHO & ASSOCIATES 2505510 CDBG ADMIN-OCT-DEC 17 0.00 574.0010100 125184 05/16/18 DIANACHO DIANA CHO & ASSOCIATES 2505310 CDBG ADMIN SVCS-MAR 0.00 1,148.00TOTAL CHECK 0.00 1,886.0010100 125185 05/16/18 DILLARDM MARY ANN DILLARD 001 RECREATION REFUND 0.00 46.0010100 125186 05/16/18 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS-APR 0.00 290.0010100 125187 05/16/18 FAIRDOMI MARJORIE FAIR DOMINGUEZ 001 RECREATION REFUND 0.00 51.0010100 125188 05/16/18 FARAGOFR FRANK A FARAGO 0015210 PLNG COMM-APR 2018 0.00 65.0010100 125189 05/16/18 FIDUCIAR FIDUCIARY EXPERTS LLC 0014050 CONSULTANT SVCS-457 P 0.00 1,250.0010100 125190 05/16/18 FISHERMA MARIA FISHER 001 RECREATION REFUND 0.00 92.0010100 125191 05/16/18 GAOZHEN ZHEN GAO 001 RECREATION REFUND 0.00 165.0010100 125192 05/16/18 GOMERGER GERALD L GOMER 0015350 SUPPLIES-DAY CAMP 0.00 3,707.1810100 125193 05/16/18 HARDWICK JOSEPHINE HARDWICK 001 RECREATION REFUND 0.00 51.0010100 125194 05/16/18 HARRISCO HARRIS COMPUTER SYSTEMS 0014070 CITY VIEW-SOFTWARE 0.00 660.0010100 125195 05/16/18 HENRYMAR MARY HENRY 001 RECREATION REFUND 0.00 46.0010100 125196 05/16/18 HOMEDEPO HOME DEPOT CREDIT SERVIC 0014093 SUPPLIES-APR 2018 0.00 168.5310100 125197 05/16/18 ITALIANC ITALIAN CATHOLIC FEDERAT 0015350 PROCEEDS-CITY B/DAY 0.00 300.006.5.bPacket Pg. 50 SUNGARD PENTAMATION INC PAGE NUMBER: 3DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125198 05/16/18 JONESKEV KEVIN D JONES 0015551 CONSULTANT SVCS-57/60 0.00 3,600.0010100 125199 05/16/18 FASTSIGN K7 ENTERPRISES 0015350 SIGNS-REC EVENT 0.00 592.4710100 125200 05/16/18 KAVANANC NANCY KAVANAUGH 001 RECREATION REFUND 0.00 46.0010100 125201 05/16/18 KERTLAND KERTLAND ROOFING INC 001 REFUND-23957 DECORAH 0.00 250.0010100 125201 05/16/18 KERTLAND KERTLAND ROOFING INC 001 REFUND-1758 MAPLE HIL 0.00 250.00TOTAL CHECK 0.00 500.0010100 125202 05/16/18 KIWANISC KIWANIS CLUB OF DIAMOND 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125203 05/16/18 LEONGKAT KATHLEEN LEONG 001 RECREATION REFUND 0.00 92.0010100 125204 05/16/18 LESTERLI LESTER LITHOGRAPH INC 0014095 PRINT/MAIL-DBCONNECTN 0.00 9,026.0010100 125205 05/16/18 LIANGGIN GINA LIANG 001 RECREATION REFUND 0.00 335.0010100 125206 05/16/18 LMSLC LORBEER MIDDLE SCHOOL LE 0015350 PROCEEDS-CITY B/DAY 0.00 600.0010100 125207 05/16/18 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBG ABSTRACT DATA-GIS 0.00 64.0010100 125208 05/16/18 LASHERIF LOS ANGELES COUNTY SHERI 0014411 STAR DEPUTY-MAR 2018 0.00 11,377.9510100 125208 05/16/18 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS-MAR 18 0.00 523,153.5610100 125208 05/16/18 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPER SVCS-MAR 0.00 1,088.3910100 125208 05/16/18 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL-MAR 18 0.00 8,220.89TOTAL CHECK 0.00 543,840.7910100 125209 05/16/18 MAHLKEJE JENNIFER LYNN MAHLKE 0015210 PLNG COMM-APR 2018 0.00 65.0010100 125210 05/16/18 HAMONJAN JANE MAHON 001 RECREATION REFUND 0.00 51.0010100 125211 05/16/18 MCECORPO MCE CORPORATION 1385538 LANDSCAPE MAINT-APR 0.00 5,002.0010100 125211 05/16/18 MCECORPO MCE CORPORATION 1415541 LANDSCAPE MAINT-APR 0.00 5,673.0010100 125211 05/16/18 MCECORPO MCE CORPORATION 1395539 LANDSCAPE MAINT-APR 0.00 17,373.0010100 125211 05/16/18 MCECORPO MCE CORPORATION 1385538 ADDL MAINT SVCS-# 38 0.00 770.0010100 125211 05/16/18 MCECORPO MCE CORPORATION 0015554 RIGHT OF WAY MAINT-AP 0.00 490.1910100 125211 05/16/18 MCECORPO MCE CORPORATION 0015554 VEGETATION CNTRL-APR 0.00 13,211.96TOTAL CHECK 0.00 42,520.1510100 125212 05/16/18 MIRAMONY YOLANDA MIRAMON 001 RECREATION REFUND 0.00 92.0010100 125213 05/16/18 MOKKENNE KENNETH L MOK 0015210 PLNG COMM-APR 2018 0.00 65.0010100 125214 05/16/18 MTCALVAR MT CALVARY LUTHERAN SCHO 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125215 05/16/18 JIFFYLUB MY FLEET CENTER 5205556 VEH MAINT-P/WORKS 0.00 94.1110100 125216 05/16/18 PIAZZADO DOLORES PIAZZA 001 RECREATION REFUND 0.00 51.0010100 125217 05/16/18 PLACMART MARTHA PLACENCIA 001 FACILITY REFUND-REAGA 0.00 50.006.5.bPacket Pg. 51 SUNGARD PENTAMATION INC PAGE NUMBER: 4DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125218 05/16/18 PODOLSKI DENIS PODOLSKIY 0015350 CONTRACT CLASS-SPRING 0.00 136.2010100 125219 05/16/18 PUBLICST PUBLIC STORAGE #23051 0014030 STORAGE RENTAL-JUN 18 0.00 384.0010100 125220 05/16/18 PYROCOMM PYRO COMM SYSTEMS INC 0015333 ALARM SVCS-DBC 0.00 135.0010100 125221 05/16/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-SR APR 2018 0.00 137.5010100 125221 05/16/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-SR APR 0.00 137.5010100 125221 05/16/18 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY-APR 2018 0.00 3,791.6010100 125221 05/16/18 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP SVCS-APR 2018 0.00 15,166.4010100 125221 05/16/18 RTSC REGIONAL TAP SERVICE CEN 1125553 COMMISSION-APR 2018 0.00 -576.99TOTAL CHECK 0.00 18,656.0110100 125222 05/16/18 REGISTRA REGISTRAR-RECORDER/COUNT 2505310 FILING FEE-S/CYN TRL 0.00 75.0010100 125223 05/16/18 RIGGINSS SIERRA RIGGINS 001 RECREATION REFUND 0.00 46.0010100 125224 05/16/18 ROTARYWV ROTARY CLUB OF WALNUT VA 0015350 PROCEEDS-CITY B/DAY 0.00 900.0010100 125225 05/16/18 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 77.3410100 125225 05/16/18 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 99.4410100 125225 05/16/18 SCFUELS SC FUELS 5205556 FUEL-PKS & FACILITIES 0.00 703.2010100 125225 05/16/18 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 298.52TOTAL CHECK 0.00 1,178.5010100 125226 05/16/18 SCHEYSAM SAM SCHEY 001 RECREATION REFUND 0.00 107.0010100 125227 05/16/18 SCHORRME SCHORR METALS INC 0015556 SUPPLIES-PARKS 0.00 60.7910100 125228 05/16/18 SCMAF SCMAF 0015350 CONTRACT CLASS-INS 0.00 420.0010100 125229 05/16/18 SGVPAN SGV PUBLIC AFFAIRS NETWO 0014096 SPONSORSHIP-ROYCE 0.00 1,500.0010100 125230 05/16/18 SIMPSONA SIMPSON ADVERTISING INC 0014095 DBC MTG POSTERS 0.00 284.5010100 125231 05/16/18 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP PROG-NOV DEC 2017 0.00 1,760.0010100 125231 05/16/18 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP PROG-JAN/FEB/MAR 0.00 4,080.00TOTAL CHECK 0.00 5,840.0010100 125232 05/16/18 SCAQMD SO COAST AIR QUALITY MGT 0014030 AQMD FACILITIES LEASE 0.00 2,377.3610100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 82.9810100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 86.5210100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 66.0010100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 2,583.0410100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-PARKS 0.00 3,672.8910100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS-DIST 39 0.00 435.9010100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 494.2110100 125233 05/16/18 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 249.94TOTAL CHECK 0.00 7,671.4810100 125234 05/16/18 SPARKLET SPARKLETTS 0015556 EQ RENTAL-S/CYN PK 0.00 12.006.5.bPacket Pg. 52 SUNGARD PENTAMATION INC PAGE NUMBER: 5DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125234 05/16/18 SPARKLET SPARKLETTS 0015556 WATER SUPPLIES-S/CYN 0.00 43.97TOTAL CHECK 0.00 55.9710100 125235 05/16/18 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-HERITAGE PK 0.00 259.9810100 125236 05/16/18 STDENISK ST DENIS KNIGHTS OF COLU 0015350 PROCEEDS-CITY B/DAY 0.00 900.0010100 125237 05/16/18 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 116.7210100 125238 05/16/18 TERRYKEN KENDRA TERRY 001 RECREATION REFUND 0.00 194.0010100 125239 05/16/18 THELEARN THE LEARNING CENTERS AT 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125240 05/16/18 TAITDAVI THE TAIT GROUP INC 0015551 CONSULTANT SVCS-57/60 0.00 1,000.0010100 125241 05/16/18 TELEPACI TPX COMMUNICATIONS 0014070 TI INTERNET SVCS-MAY 0.00 898.9710100 125242 05/16/18 TRUOWILL WILLIAM TRUONG 001 RECREATION REFUND 0.00 160.0010100 125243 05/16/18 USDEPART U S DEPARTMENT OF EDUCAT 001 MISC PAYABLE-PP 10/18 0.00 263.3310100 125244 05/16/18 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE-TAPE 0.00 568.5010100 125245 05/16/18 CHINOPOS US POSTAL SERVICE 0014095 CITY BULK MAIL A/C 0.00 29,000.0010100 125246 05/16/18 WKCLUB WALNUT KIWANIS CLUB 0015350 PROCEEDS-CITY B/DAY 0.00 300.0010100 125247 05/16/18 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 646.7010100 125248 05/16/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-APR 0.00 113.3010100 125249 05/16/18 WOLFERAY RAYMOND WALTER WOLFE 0015210 PLNG COMM-APR 2018 0.00 65.0010100 125250 05/23/18 4IMPRINT 4IMPRINT INC 1155515 REUSABLE COOLERS 0.00 1,088.0210100 125250 05/23/18 4IMPRINT 4IMPRINT INC 0014096 SUPPLIES-DBTW BUTTONS 0.00 267.26TOTAL CHECK 0.00 1,355.2810100 125251 05/23/18 AFLAC AFLAC 001 MAY 18-SUPP INS PREM 0.00 2,405.3910100 125252 05/23/18 DRIVERAL ALLIANT INSURANCE SERVIC 0015350 INS-CITY B/DAY PARTY 0.00 2,245.0010100 125253 05/23/18 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 359.1510100 125254 05/23/18 ANYOONJE YOONJEONG AN 001 RECREATION REFUND 0.00 180.0010100 125255 05/23/18 ARCIMAGI ARC IMAGING RESOURCES 0014070 MAINT SVCS-PRINTERS 0.00 1,538.9410100 125256 05/23/18 BANOSOBI SOBIA BANO 001 RECREATION REFUND 0.00 14.0010100 125257 05/23/18 BARLASNA NAILA ASAD BARLAS 0155210 G/PLAN JOINT MTG-JAN 0.00 65.0010100 125258 05/23/18 BARRETTT THOMAS BARRETT 0015350 CONTRACT CLASS-WINTER 0.00 156.006.5.bPacket Pg. 53 SUNGARD PENTAMATION INC PAGE NUMBER: 6DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125259 05/23/18 BONTERRA BONTERRA PSOMAS 001 MITIGATION MONITORING 0.00 2,851.0810100 125260 05/23/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT-MAPLE HILL 0.00 492.6210100 125260 05/23/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT-LORBEER 0.00 517.8810100 125260 05/23/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT-STARSHINE 0.00 305.2910100 125260 05/23/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT-S/CYN TRL 0.00 499.05TOTAL CHECK 0.00 1,814.8410100 125261 05/23/18 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES-T/TENNIS 0.00 1,268.9810100 125262 05/23/18 CHANGL LISA CHANG 001 RECREATION REFUND 0.00 14.0010100 125263 05/23/18 CHARTER CHARTER OAK GYMNASTICS, 0015350 CONTRACT CLASS-SPRING 0.00 810.0010100 125264 05/23/18 CHENGBAR BARRY CHENG 001 RECREATION REFUND 0.00 165.0010100 125265 05/23/18 CHIUSINC SIN CHI CHIU 001 FACILITY REFUND-S/CYN 0.00 100.0010100 125266 05/23/18 COHNDEBB DEBBIE COHN 001 RECREATION REFUND 0.00 14.0010100 125267 05/23/18 COLLEYFO COLLEY FORD 5205554 VEH MAINT-P/WORKS 0.00 424.2410100 125268 05/23/18 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 CITY PROSECUTOR-APR 0.00 3,672.7610100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 ENG SVCS-S/CYN PARK 0.00 1,000.0010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 16-2581 0.00 435.0010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 16-2446 0.00 448.0010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2416 0.00 312.5010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 2018-37 0.00 221.8510100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-INSPECTIONS 0.00 437.5010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-INSPECTIONS 0.00 638.0010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2018-37 0.00 1,232.5010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 17-1063 0.00 375.0010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 17-9371 0.00 423.9410100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 16-2446 0.00 -80.6410100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 16-2581 0.00 -78.3010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 17-9371 0.00 -76.3110100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 17-1063 0.00 -67.5010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 15-2416 0.00 -56.2510100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 17-1063 0.00 67.5010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 17-9371 0.00 76.3110100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 16-2581 0.00 78.3010100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 16-2446 0.00 80.6410100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 15-2416 0.00 56.2510100 125269 05/23/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE-PR 2018-37 0.00 -221.85TOTAL CHECK 0.00 5,302.4410100 125270 05/23/18 DAWITRAI RAIMOK DAWIT 001 FACILITY REFUND-DBC 0.00 100.0010100 125271 05/23/18 DAYNITEC DAY & NITE COPY CENTER 0015510 PRINT SVCS-S/CYN TRL 0.00 614.166.5.bPacket Pg. 54 SUNGARD PENTAMATION INC PAGE NUMBER: 7DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125272 05/23/18 DELTADEN DELTA DENTAL 001 JUNE 18-DENTAL PREMIU 0.00 4,258.9310100 125273 05/23/18 DELTACAR DELTA DENTAL INSURANCE C 001 JUNE 18-HMO DENTAL PR 0.00 412.5210100 125274 05/23/18 DEMSEYFI DEMSEY, FILLIGER AND ASS 0014050 GASB 75 VALUATION RPT 0.00 3,000.0010100 125275 05/23/18 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 100.0010100 125275 05/23/18 DENNISCA CAROL A DENNIS 0155210 PROF.SVCS-GPAC MTG 0.00 425.0010100 125275 05/23/18 DENNISCA CAROL A DENNIS 0015510 PROF.SVCS-T&T MTG 0.00 50.00TOTAL CHECK 0.00 575.0010100 125276 05/23/18 DBHS DIAMOND BAR HIGH SCHOOL 001 FACILITY REFUND-DBC 0.00 186.1010100 125276 05/23/18 DBHS DIAMOND BAR HIGH SCHOOL 001 FACILITY REFUND-DBC 0.00 750.00TOTAL CHECK 0.00 936.1010100 125277 05/23/18 DIANACHO DIANA CHO & ASSOCIATES 1255215 CDBG ADMIN-SR PROG 0.00 246.0010100 125277 05/23/18 DIANACHO DIANA CHO & ASSOCIATES 2505310 CDBG ADMIN-STARSHINE 0.00 246.0010100 125277 05/23/18 DIANACHO DIANA CHO & ASSOCIATES 2505510 CDBG ADMIN-MORNING CY 0.00 738.00TOTAL CHECK 0.00 1,230.0010100 125278 05/23/18 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL-JUNE 0.00 1,644.0010100 125279 05/23/18 DMSCONSU DMS CONSULTANTS CIVIL EN 0015551 AREA 6 CDBG CURB RAMP 0.00 13,969.0010100 125280 05/23/18 DYETTBHA DYETT & BHATIA, URBAN & 0155210 PROF.SVCS-G/PLAN UPDT 0.00 22,175.3710100 125281 05/23/18 EBBAMARY MARY ANN EBBA 001 FACILITY REFUND-DBC 0.00 100.0010100 125282 05/23/18 ECSIMAGI ECS IMAGING INC 0014030 LASERFICHE LICENSES 0.00 7,200.0010100 125283 05/23/18 EMERALD EMERALD LANDSCAPE SERVIC 0014093 LANDSCAPE SVCS-JAN 18 0.00 942.0010100 125283 05/23/18 EMERALD EMERALD LANDSCAPE SERVIC 0014093 MONTHLY LNDSCP SVCS 0.00 942.00TOTAL CHECK 0.00 1,884.0010100 125284 05/23/18 ESPIROGE ROGELIO ESPINOZA 001 FACILITY REFUND-DBC 0.00 279.1510100 125284 05/23/18 ESPIROGE ROGELIO ESPINOZA 001 FACILITY REFUND-DBC 0.00 500.00TOTAL CHECK 0.00 779.1510100 125285 05/23/18 EXTERIOR EXTERIOR PRODUCTS INC 0015350 REPLACE BANNER 0.00 319.6910100 125286 05/23/18 FARAGOFR FRANK A FARAGO 0155210 G/PLAN JOINT MTG-JAN 0.00 65.0010100 125287 05/23/18 FEDEX FEDEX 001 E/MAIL-PL 2017-41 0.00 41.0410100 125288 05/23/18 FEHRPEER FEHR & PEERS 0015554 DB ARTERIAL PERFORMAN 0.00 2,823.1910100 125289 05/23/18 FUENTESL LOURDES FUENTES 001 RECREATION REFUND 0.00 1,220.0010100 125290 05/23/18 GAOZHEN ZHEN GAO 001 RECREATION REFUND 0.00 165.0010100 125291 05/23/18 GARGMAHE MAHENDRA GARG 0015510 T & T COMM-MAY 2018 0.00 45.006.5.bPacket Pg. 55 SUNGARD PENTAMATION INC PAGE NUMBER: 8DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125292 05/23/18 GFOA GFOA 0014050 MEMBERSHIP DUES-FINAN 0.00 595.0010100 125293 05/23/18 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 CITY VIEW SVCS-MAY 18 0.00 913.5010100 125294 05/23/18 GOMEZYES YESENIA GOMEZ 001 FACILITY REFUND-S/CYN 0.00 100.0010100 125295 05/23/18 GONZMICH MICHAEL A GONZALEZ 0015510 T & T COMM-MAY 2018 0.00 45.0010100 125296 05/23/18 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL SVCS 0.00 2,912.0010100 125297 05/23/18 GRAPHICD GRAPHIC DETAILS INC 0015210 SUPPLIES-DECALS 0.00 167.0110100 125298 05/23/18 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES-P/WORKS 0.00 141.2110100 125298 05/23/18 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES-P/WORKS 0.00 1,048.5510100 125298 05/23/18 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES-PARKS 0.00 1,184.53TOTAL CHECK 0.00 2,374.2910100 125299 05/23/18 HEMMINGM MICHAEL HEMMING 001 FACILITY REFUND-DBC 0.00 100.0010100 125300 05/23/18 ITERIS ITERIS INC 0015554 ENG SVCS-APR 2018 0.00 10,872.0610100 125300 05/23/18 ITERIS ITERIS INC 0015554 ENG SVCS-APR 2018 0.00 14,117.94TOTAL CHECK 0.00 24,990.0010100 125301 05/23/18 JOHNCORI CORINNE JOHNSON 001 RECREATION REFUND 0.00 14.0010100 125302 05/23/18 JONESLIN LINDY JONES 001 RECREATION REFUND 0.00 14.0010100 125303 05/23/18 JUNGLYDI LYDIA JUNG 001 RECREATION REFUND 0.00 48.0010100 125304 05/23/18 FASTSIGN K7 ENTERPRISES 0015333 SIGNS-BRIDAL SHOW 0.00 885.1610100 125305 05/23/18 KANGTERE TERESA KANG 001 RECREATION REFUND 0.00 14.0010100 125306 05/23/18 KEETONHO HOLLIE KEETON 001 FACILITY REFUND-DBC 0.00 900.0010100 125307 05/23/18 KENSHARD KENS HARDWARE 0015554 SUPPLIES-RD MAINT 0.00 128.9510100 125307 05/23/18 KENSHARD KENS HARDWARE 0014093 SUPPLIES-CITY HALL 0.00 102.1410100 125307 05/23/18 KENSHARD KENS HARDWARE 0015556 SUPPLIES-PARKS 0.00 71.0210100 125307 05/23/18 KENSHARD KENS HARDWARE 0015556 SUPPLIES-PARKS 0.00 270.9010100 125307 05/23/18 KENSHARD KENS HARDWARE 0015554 SUPPLIES-RD MAINT 0.00 19.6910100 125307 05/23/18 KENSHARD KENS HARDWARE 5205556 VEH MAINT-PARKS 0.00 20.3510100 125307 05/23/18 KENSHARD KENS HARDWARE 0015333 SUPPLIES-DBC 0.00 43.10TOTAL CHECK 0.00 656.1510100 125308 05/23/18 KIMBETTI BETTINA KIM 001 RECREATION REFUND 0.00 14.0010100 125309 05/23/18 KIMLEYHO KIMLEY HORN AND ASSOCIAT 001 PARKING STUDY-PL18-32 0.00 1,361.0610100 125310 05/23/18 KLEINGAB GABRIELA KLEIN 0015350 CONTRACT CLASS-SPRING 0.00 950.4010100 125311 05/23/18 LAZAROAD ADRIAN LAZARO 001 FACILITY REFUND-REAGA 0.00 100.006.5.bPacket Pg. 56 SUNGARD PENTAMATION INC PAGE NUMBER: 9DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125312 05/23/18 LIEBESHE SHERI LIEBE 0015350 CONTRACT CLASS-SPRING 0.00 66.6010100 125313 05/23/18 LINJIMMY JIMMY LIN 0014010 REIMB-LEAGUE P/W EXPO 0.00 312.8310100 125314 05/23/18 LOOMIS LOOMIS 0014050 COURIER SVCS-APR 2018 0.00 613.9610100 125314 05/23/18 LOOMIS LOOMIS 0015333 COURIER SVCS-APR 2018 0.00 613.96TOTAL CHECK 0.00 1,227.9210100 125315 05/23/18 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-SR APR 18 0.00 63.0010100 125315 05/23/18 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-SR APR 0.00 63.0010100 125315 05/23/18 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY-APR 2018 0.00 176.0010100 125315 05/23/18 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES-APR 2018 0.00 704.00TOTAL CHECK 0.00 1,006.0010100 125316 05/23/18 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 SUMP PUMP MAINT-APR 0.00 236.5410100 125317 05/23/18 MAHLKEJE JENNIFER LYNN MAHLKE 0155210 G/PLAN JOIN MTG-JAN 0.00 65.0010100 125318 05/23/18 ROAMARSH MARSHA ROA 0014095 REIMB-SUPPLIES 0.00 194.2610100 125318 05/23/18 ROAMARSH MARSHA ROA 0014095 REIMB-MTG SUPPLIES 0.00 104.6510100 125318 05/23/18 ROAMARSH MARSHA ROA 0014095 REIMB-MTG SUPPLIES 0.00 32.28TOTAL CHECK 0.00 331.1910100 125319 05/23/18 MCCOYMIL MCCOY MILLS FORD 5204090 VEH-P/WORKS 0.00 28,423.0310100 125320 05/23/18 MEHTASUR SURENDRA MEHTA 0015510 T & T COMM-MAY 2018 0.00 45.0010100 125321 05/23/18 METROLIN METROLINK 1125553 METROLINK PASSES-SR 0.00 2,509.5010100 125321 05/23/18 METROLIN METROLINK 1125553 CITY SUBSIDY-SR APR 0.00 2,509.5010100 125321 05/23/18 METROLIN METROLINK 1125553 CITY SUBSIDY-APR 18 0.00 11,361.0010100 125321 05/23/18 METROLIN METROLINK 1125553 METROLINK PASSES-APR 0.00 45,444.00TOTAL CHECK 0.00 61,824.0010100 125322 05/23/18 MNSENGIN MNS ENGINEERS INC 2505510 DBB STREETSCAPE-MAR 0.00 685.0010100 125323 05/23/18 MOKKENNE KENNETH L MOK 0155210 G/PLAN JOINT MTG-JAN 0.00 65.0010100 125324 05/23/18 DUNLAPMO MONICA DUNLAP 001 FACILITY REFUND-DBC 0.00 100.0010100 125324 05/23/18 DUNLAPMO MONICA DUNLAP 001 FACILITY REFUND-DBC 0.00 1,000.00TOTAL CHECK 0.00 1,100.0010100 125325 05/23/18 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 CONTRACT CLASS-SPRING 0.00 432.0010100 125326 05/23/18 JIFFYLUB MY FLEET CENTER 5205556 VEH MAINT-PARKS 0.00 46.4810100 125327 05/23/18 NGOJAMES JAMES NGO 001 FACILITY REFUND-DBC 0.00 800.0010100 125328 05/23/18 NICHOLSC NICHOLS CONSULTING ENGIN 0015551 PVMNT MNGMNT SYS-MAR 0.00 384.0010100 125329 05/23/18 PAGERICH RICHARD PAGE 001 FACILITY REFUND-DBC 0.00 100.0010100 125330 05/23/18 PANYANQZ YANQZN PAN 001 FACILITY REFUND-HRTG 0.00 100.006.5.bPacket Pg. 57 SUNGARD PENTAMATION INC PAGE NUMBER: 10DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125331 05/23/18 PATINOMO MONIQUE PATINO 001 FACILITY REFUND-DBC 0.00 1,050.0010100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-INSPECTION 0.00 381.0910100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-PLAN CHECK 0.00 194.8810100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-INSPECTION 0.00 191.3310100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 2505310 PANTERA PK LIGHTING 0.00 437.5010100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 2505310 PANTERA PK LIGHTING 0.00 1,354.0010100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 2505310 PANTERA PK LIGHTING 0.00 5,416.0010100 125332 05/23/18 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-INSPECTIONS 0.00 111.90TOTAL CHECK 0.00 8,086.7010100 125333 05/23/18 PHANDAVI DAVID PHAN 001 FACILITY REFUND-PNTRA 0.00 100.0010100 125334 05/23/18 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 30.1210100 125334 05/23/18 PSI PROTECTION ONE INC 0015556 ALARM SVCS-S/CYN PK 0.00 146.76TOTAL CHECK 0.00 176.8810100 125335 05/23/18 QUANCYNT CYNTHIA L QUAN 0015510 T & T COMM-MAY 2018 0.00 45.0010100 125336 05/23/18 RAMIEREZ ESTHER RAMIEREZ 001 RECREATION REFUND 0.00 24.0010100 125337 05/23/18 RAMOSTRI TRICIA RAMOS 001 FACILITY REFUND-DBC 0.00 100.0010100 125338 05/23/18 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS-APR 0.00 51,673.3010100 125339 05/23/18 ROBERTSP PHILIP ROBERTS 001 FACILITY REFUND-DBC 0.00 1,250.0010100 125340 05/23/18 RYANJESS JESSICA RYAN 001 RECREATION REFUND 0.00 14.0010100 125341 05/23/18 SANGALAN ANUPAM SANGAL 001 FACILITY REFUND-PNTRA 0.00 100.0010100 125342 05/23/18 SCFUELS SC FUELS 5204093 FUEL-POOL VEH 0.00 98.3010100 125342 05/23/18 SCFUELS SC FUELS 5205556 FUEL-PARKS & FACILITI 0.00 785.6510100 125342 05/23/18 SCFUELS SC FUELS 5205230 FUEL-CODE ENFOR 0.00 150.3010100 125342 05/23/18 SCFUELS SC FUELS 5205554 FUEL-RD MAINT 0.00 212.05TOTAL CHECK 0.00 1,246.3010100 125343 05/23/18 SIDDFATI FATIMA SIDDIQUI 001 FACILITY REFUND-PNTRA 0.00 100.0010100 125344 05/23/18 SIMPSONA SIMPSON ADVERTISING INC 0014095 DBCONN-MAY 2018 0.00 4,825.0010100 125345 05/23/18 SCAQMD SO COAST AIR QUALITY MGT 0015333 AQMD FEE-JUL-JUN 2018 0.00 128.6110100 125346 05/23/18 SCAQMD SO COAST AIR QUALITY MGT 0014030 AQMD FACILITIES LEASE 0.00 2,377.3610100 125347 05/23/18 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558 MAINT & LITTER REMOVA 0.00 2,291.0010100 125348 05/23/18 SONGPAUL PAUL SONG 001 RECREATION REFUND 0.00 14.0010100 125349 05/23/18 SOSAOSCA OSCAR SOSA 001 FACILITY REFUND-S/CYN 0.00 100.0010100 125349 05/23/18 SOSAOSCA OSCAR SOSA 001 FACILITY CHRGS-S/CYN 0.00 -25.006.5.bPacket Pg. 58 SUNGARD PENTAMATION INC PAGE NUMBER: 11DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNTTOTAL CHECK 0.00 75.0010100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 24.0810100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 24.2110100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS-T/CONTROL 0.00 27.4510100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 48.1610100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 825.7810100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS-T/CONTROL 0.00 4,254.8110100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 201.0110100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 463.6810100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 72.3710100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 24.2110100 125350 05/23/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 26.11TOTAL CHECK 0.00 5,991.8710100 125351 05/23/18 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 306.5910100 125351 05/23/18 SPARKLET SPARKLETTS 0014030 EQ RENTAL-CITY HALL 0.00 3.99TOTAL CHECK 0.00 310.5810100 125352 05/23/18 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 1,040.0010100 125353 05/23/18 STANDARD STANDARD INSURANCE COMPA 001 JUNE 18-SUPP LIFE INS 0.00 729.0010100 125353 05/23/18 STANDARD STANDARD INSURANCE COMPA 001 JUNE 18-LIFE INS PREM 0.00 2,256.9710100 125353 05/23/18 STANDARD STANDARD INSURANCE COMPA 001 JUNE 18-LIFE INS PREM 0.00 998.93TOTAL CHECK 0.00 3,984.9010100 125354 05/23/18 STATEOFC STATE OF CALIFORNIA 0015551 MEMBERSHIP DUES-YOUNG 0.00 115.0010100 125355 05/23/18 TAITANDA TAIT AND ASSOCIATES INC 2505510 COMP DRAINAGE IMPROVE 0.00 2,427.0610100 125355 05/23/18 TAITANDA TAIT AND ASSOCIATES INC 2505510 COMP DRAINAGE IMPROVE 0.00 4,017.5510100 125355 05/23/18 TAITANDA TAIT AND ASSOCIATES INC 0015551 ENG SVCS-S/CROSSING P 0.00 764.7510100 125355 05/23/18 TAITANDA TAIT AND ASSOCIATES INC 2505510 DESIGN-AREA 6 RESIDEN 0.00 7,571.25TOTAL CHECK 0.00 14,780.6110100 125356 05/23/18 TFSPROPE TFS PROPERTIES 001 FACILITY REFUND-DBC 0.00 100.0010100 125357 05/23/18 THECHILD THE CHILDRENS MUSEUM 0015350 EXCURSION-TINY TOTS 0.00 48.0010100 125358 05/23/18 THECOMDY THE COMDYN GROUP INC 0014070 GIS SUPPORT SVCS-5/11 0.00 3,798.5010100 125359 05/23/18 THECOVER THE COVERING CHURCH 001 FACILITY REFUND-S/CYN 0.00 100.0010100 125360 05/23/18 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 649.2310100 125360 05/23/18 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 307.0210100 125360 05/23/18 SCGAS THE GAS COMPANY 0015556 GAS SVCS-HERITAGE 0.00 59.79TOTAL CHECK 0.00 1,016.0410100 125361 05/23/18 SGVT THE SAN GABRIEL VALLEY N 0014030 SUBSCRIPTION RENEWAL 0.00 329.9310100 125362 05/23/18 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-EASTER EGG 0.00 635.6410100 125362 05/23/18 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-CONCERTS 0.00 1,083.46TOTAL CHECK 0.00 1,719.106.5.bPacket Pg. 59 SUNGARD PENTAMATION INC PAGE NUMBER: 12DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125363 05/23/18 TRANWINN WINNIE TRAN 001 RECREATION REFUND 0.00 24.0010100 125364 05/23/18 TRANE TRANE SERVICE GROUP INC 0015556 MONITORING-HERITAGE P 0.00 1,445.7510100 125365 05/23/18 VADEVIPI VIPINCHANDRA VADECHA 001 BOND/DEP RELEASE 0.00 5,667.3610100 125366 05/23/18 DAHULAST DAVID D VILORIA 0015350 CONTRACT CLASS-SPRING 0.00 210.0010100 125367 05/23/18 WALNUTHS WALNUT HIGH SCHOOL CHOIR 001 FACILITY REFUND-DBC 0.00 350.0010100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 357.5410100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 588.1510100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 1,160.2310100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 5,810.2110100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 8,922.1110100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 9,387.2610100 125368 05/23/18 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS-PARKS 0.00 17,321.59TOTAL CHECK 0.00 43,547.0910100 125369 05/23/18 WASHINGL LISA WASHINGTON 0015510 T & T COMM-MAY 2018 0.00 45.0010100 125370 05/23/18 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES-PARKS 0.00 163.0110100 125370 05/23/18 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 254.8910100 125370 05/23/18 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 357.5110100 125370 05/23/18 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DBC 0.00 564.3810100 125370 05/23/18 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 733.65TOTAL CHECK 0.00 2,073.4410100 125371 05/23/18 WENGERRE REGINA WENGER 001 FACILITY REFUND-PTRSN 0.00 100.0010100 125372 05/23/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-APR 2018 0.00 283.2510100 125372 05/23/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS-APR 18 0.00 738.0010100 125372 05/23/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-APR 0.00 23,080.90TOTAL CHECK 0.00 24,102.1510100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-9371 0.00 108.0010100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 16-2341 0.00 36.0010100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 16-2341 0.00 -36.0010100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE-PR 17-9371 0.00 -108.0010100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-9371 0.00 600.0010100 125373 05/23/18 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 16-2341 0.00 200.00TOTAL CHECK 0.00 800.0010100 125374 05/23/18 WOLDEMAR TSEGALEM WOLDEMARIAN 001 FACILITY REFUND-DBC 0.00 1,000.0010100 125375 05/23/18 WOLFERAY RAYMOND WALTER WOLFE 0155210 G/PLAN JOINT MTG-JAN 0.00 65.0010100 125376 05/23/18 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG MAY 0.00 300.0010100 125377 05/23/18 WUWINNIE WINNIE WU 001 RECREATION REFUND 0.00 14.006.5.bPacket Pg. 60 SUNGARD PENTAMATION INC PAGE NUMBER: 13DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125378 05/23/18 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS-SPRING 0.00 1,430.4010100 125379 05/23/18 YOUNGREM YOUNG REMBRANDTS CORP 0015350 CONTRACT CLASS-SPRING 0.00 168.0010100 125380 05/30/18 4IMPACTI 4IMPACT! INC 001 USE TAX 0.00 -47.5010100 125380 05/30/18 4IMPACTI 4IMPACT! INC 001 USE TAX 0.00 -2.0710100 125380 05/30/18 4IMPACTI 4IMPACT! INC 0014065 USE TAX 0.00 2.0710100 125380 05/30/18 4IMPACTI 4IMPACT! INC 0014065 USE TAX 0.00 47.5010100 125380 05/30/18 4IMPACTI 4IMPACT! INC 0014065 PROMO ITMES-WELLNESS 0.00 21.7910100 125380 05/30/18 4IMPACTI 4IMPACT! INC 0014065 PROMO ITMES-WELLNESS 0.00 500.00TOTAL CHECK 0.00 521.7910100 125381 05/30/18 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 919.6710100 125382 05/30/18 BONTERRA BONTERRA PSOMAS 001 MITIGATION MONITORING 0.00 1,692.7010100 125383 05/30/18 CHIANGYU YU LING WINNIE CHIANG 001 RECREATION REFUND 0.00 168.0010100 125384 05/30/18 CVT CHINO VALLEY TOUR 0015350 SR EXCURSION-CASINO 0.00 272.0010100 125384 05/30/18 CVT CHINO VALLEY TOUR 1125350 TRANS-SR EXCURSION 0.00 528.00TOTAL CHECK 0.00 800.0010100 125385 05/30/18 CLARYCOR CLARY CORPORATION 0015554 BATTERIES-T/SIGNALS 0.00 6,237.2010100 125386 05/30/18 COLLEYFO COLLEY FORD 5205556 VEH MAINT-P/WORKS 0.00 408.1910100 125387 05/30/18 CRAFCOIN CRAFCO INC 0015554 SUPPLIES-RD MAINT 0.00 774.1610100 125388 05/30/18 EXTERIOR EXTERIOR PRODUCTS INC 0015350 INSTALL-US FLAGS 0.00 2,200.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 FIRE ANTS CONTROL-MAY 0.00 225.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT CONTROL-C/HALL 0.00 65.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL-DBC 0.00 75.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 50.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PETERSON 0.00 50.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PANTERA 0.00 30.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL-DBC 0.00 40.0010100 125389 05/30/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-HERITAGE 0.00 40.00TOTAL CHECK 0.00 575.0010100 125390 05/30/18 FEDEX FEDEX 001 E/MAIL-PL 2014-659 0.00 41.3310100 125390 05/30/18 FEDEX FEDEX 001 E/MAIL-PL 2016-216 0.00 41.4310100 125390 05/30/18 FEDEX FEDEX 0014030 E/MAIL-GENERAL 0.00 135.53TOTAL CHECK 0.00 218.2910100 125391 05/30/18 FEHRPEER FEHR & PEERS 0015551 CONSTRUCTION-LEMON AV 0.00 2,886.2610100 125392 05/30/18 GEOPLAST GEO PLASTICS 1605516 USED OIL CONTAINERS 0.00 2,494.5610100 125393 05/30/18 GLAUDUST DUSTIN GLAU 001 FACILTIY REFUND-DBC 0.00 850.0010100 125393 05/30/18 GLAUDUST DUSTIN GLAU 001 FACILTIY REFUND-DBC 0.00 200.00TOTAL CHECK 0.00 1,050.006.5.bPacket Pg. 61 SUNGARD PENTAMATION INC PAGE NUMBER: 14DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125394 05/30/18 HARDYHAR HARDY & HARPER INC 0015554 AREA 6 SIDEWALK REPRS 0.00 256,025.1010100 125395 05/30/18 HINDERLI HINDERLITER DE LLAMAS & 0014050 AUDIT SVCS-4TH QTR 17 0.00 4,028.8710100 125395 05/30/18 HINDERLI HINDERLITER DE LLAMAS & 0014050 SALES TAX-2ND QTR 0.00 900.00TOTAL CHECK 0.00 4,928.8710100 125396 05/30/18 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL-JUNE 0.00 14,161.5010100 125397 05/30/18 IMEGCORP IMEG CORP 2505310 CONSULTANT SVCS-S/CYN 0.00 5,636.3710100 125398 05/30/18 ITERIS ITERIS INC 2505510 T/SIGNAL INFRASTRUCTR 0.00 24,925.0010100 125399 05/30/18 JOEGONSA JOE A. GONSALVES & SON I 0014030 LEGISLATIVE SVCS-JUNE 0.00 3,000.0010100 125399 05/30/18 JOEGONSA JOE A. GONSALVES & SON I 0014030 QUARTERLY FILING 0.00 45.00TOTAL CHECK 0.00 3,045.0010100 125400 05/30/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 1,550.0010100 125400 05/30/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 PROF.SVCS-PL 17-169 0.00 135.0010100 125400 05/30/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 PROF.SVCS-PR 16-2446 0.00 23.7510100 125400 05/30/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEE-PR 16-2446 0.00 4.2710100 125400 05/30/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEE-PR 16-2446 0.00 -4.27TOTAL CHECK 0.00 1,708.7510100 125401 05/30/18 DRGALEKG KIDS KAN INC 0015350 SPEAKER-DAY CAMP 0.00 1,200.0010100 125402 05/30/18 LANCESOL LANCE, SOLL & LUNGHARD L 0014050 AUDIT SVCS-2018 INTRM 0.00 9,500.0010100 125403 05/30/18 LEARNING LEARNING RESOURCES NETWO 0015350 MEMBERSHIP DUES-LERN 0.00 395.0010100 125404 05/30/18 LACDPH LOS ANGELES COUNTY PUBLI 2505510 APPL-RECYCLED WATER 0.00 1,557.0010100 125405 05/30/18 MANAGEDH MANAGED HEALTH NETWORK 001 JUNE 18-EAP PREMIUMS 0.00 144.0010100 125406 05/30/18 MCLEANRY RYAN MCLEAN 0014030 REIMB-ICSC CONF 0.00 202.5010100 125406 05/30/18 MCLEANRY RYAN MCLEAN 0014030 REIMB-CCCA CONF 0.00 42.17TOTAL CHECK 0.00 244.6710100 125407 05/30/18 MCC MUNICIPAL CODE CORPORATI 0014030 PUBLICATIONS-C/CLERK 0.00 855.6010100 125408 05/30/18 PAPERREC PAPER RECYCLING & SHREDD 1155515 RECYCLING-CITY HALL 0.00 55.0010100 125409 05/30/18 PYROCOMM PYRO COMM SYSTEMS INC 0015333 MAINT SVCS-DBC 0.00 209.5010100 125410 05/30/18 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 395.0010100 125410 05/30/18 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,765.00TOTAL CHECK 0.00 2,160.0010100 125411 05/30/18 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-T/CONTROL 0.00 9,011.8610100 125411 05/30/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 522.7810100 125411 05/30/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 406.2910100 125411 05/30/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 329.686.5.bPacket Pg. 62 SUNGARD PENTAMATION INC PAGE NUMBER: 15DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 125411 05/30/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 237.57TOTAL CHECK 0.00 10,508.1810100 125412 05/30/18 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-CITY HALL 0.00 84.7210100 125412 05/30/18 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-CITY HALL 0.00 583.18TOTAL CHECK 0.00 667.9010100 125413 05/30/18 STSS STATEWIDE TRAFFIC SAFETY 0015554 SUPPLIES-RD MAINT 0.00 1,570.5510100 125414 05/30/18 SUNSHINE SUNSHINE ROOFING 001 REFUND-RECYCLING DEP 0.00 250.0010100 125415 05/30/18 TAITANDA TAIT AND ASSOCIATES INC 2505510 GROUNDWATER DRAINAGE I 0.00 931.8510100 125415 05/30/18 TAITANDA TAIT AND ASSOCIATES INC 2505510 GROUNDWATER DRAINAGE I 0.00 1,543.23TOTAL CHECK 0.00 2,475.0810100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD-NOTICES BIDS 0.00 302.5610100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD-NOTICES BIDS 0.00 346.0010100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD-NOTICES BIDS 0.00 364.0010100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-PL 2017-187 0.00 545.4410100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-PL 2017-206 0.00 550.0010100 125416 05/30/18 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD-PL 2017-133 0.00 562.00TOTAL CHECK 0.00 2,670.0010100 125417 05/30/18 THOMSONW THOMSON WEST 0014030 PUBLICATIONS-C/CLERK 0.00 337.2810100 125418 05/30/18 TRIFYTTS TRIFYTT SPORTS LLC 0015350 CONTRACT CLASS-SPRING 0.00 1,897.2010100 125419 05/30/18 USDEPART U S DEPARTMENT OF EDUCAT 001 MISC PAYABLE-PP 11/18 0.00 263.3310100 125420 05/30/18 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.0010100 125420 05/30/18 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.00TOTAL CHECK 0.00 478.0010100 125421 05/30/18 VSP VISION SERVICE PLAN 001 JUNE 18-VISION PREMIU 0.00 1,834.0210100 125422 05/30/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS-MAY 18 0.00 369.0010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CITY GRDNA 0.00 240.0010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-GENERAL 0.00 447.3010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-COMM DEV 0.00 63.9010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-COUNCIL 0.00 4,409.1010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-MILLENNIUM 0.00 2,031.8510100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 3,252.8510100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-P/WKS 0.00 3,791.4010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-T/HERNAMOS 0.00 1,299.3010100 125423 05/30/18 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-H/R 0.00 1,192.80TOTAL CHECK 0.00 16,728.5010100 09-10PP 05/23/18 PERSHEAL PERS HEALTH 001 JUNE 18-HEALTH INS PRE 0.00 49,415.7610100 09-10PP 05/23/18 PERSHEAL PERS HEALTH 0204060 JUNE 18-RETIREE HEALTH 0.00 1,197.0010100 09-10PP 05/23/18 PERSHEAL PERS HEALTH 0014060 JUNE 18-HEALTH INS PRE 0.00 181.03TOTAL CHECK 0.00 50,793.796.5.bPacket Pg. 63 SUNGARD PENTAMATION INC PAGE NUMBER: 16DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 10/18PP 05/23/18 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 95.3710100 10/18PP 05/23/18 PERSRET1 PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 230.0410100 10/18PP 05/23/18 PERSRET1 PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 6.00TOTAL CHECK 0.00 331.4110100 11/18PP 05/30/18 TASC TASC 001 6/1/18-P/R DEDUCTIONS 0.00 1,240.7010100 PP10/18 05/16/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 2,302.6810100 PP10/18 05/16/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 27,560.9110100 PP10/18 05/16/18 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 51.15TOTAL CHECK 0.00 29,914.7410100 10/18 PP 05/16/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/18/18-P/R DEDUCTIONS 0.00 6,193.5410100 10/18 PP 05/16/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/18/18-LOAN DEDUCTION 0.00 4,297.97TOTAL CHECK 0.00 10,491.5110100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-10/PP 18 0.00 180,052.9510100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-10/PP 18 0.00 6,862.7510100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-10/PP 18 0.00 4,026.4910100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-10/PP 18 0.00 12,594.7710100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-10/PP 18 0.00 1,134.6310100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-10/PP 18 0.00 641.4510100 10-PP 18 05/16/18 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-10/PP 18 0.00 552.46TOTAL CHECK 0.00 205,865.5010100 11/18 PP 05/30/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 6/1/18-P/R DEDUCTIONS 0.00 35,600.8110100 11/18 PP 05/30/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 6/1/18-LOAN DEDUCTIONS 0.00 4,297.97TOTAL CHECK 0.00 39,898.7810100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-11/PP 18 0.00 175,683.6410100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-11/PP 18 0.00 7,642.2510100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-11/PP 18 0.00 5,873.5910100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-11/PP 18 0.00 16,475.5410100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-11/PP 18 0.00 1,501.4110100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-11/PP 18 0.00 863.0110100 11-PP 18 05/30/18 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-11/PP 18 0.00 728.24TOTAL CHECK 0.00 208,767.6810100 PP 10/18 05/16/18 TASC TASC 001 5/18/18-P/R DEDUCTIONS 0.00 1,240.7010100 PP 11/18 05/30/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 2,302.6910100 PP 11/18 05/30/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 27,548.9010100 PP 11/18 05/30/18 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 51.15TOTAL CHECK 0.00 29,902.74TOTAL CASH ACCOUNT 0.00 2,235,261.97TOTAL FUND 0.00 2,235,261.976.5.bPacket Pg. 64 SUNGARD PENTAMATION INC PAGE NUMBER: 17DATE: 05/30/2018 CITY OF DIAMOND BAR ACCTPA21TIME: 09:03:44 CHECK REGISTER - DISBURSEMENT FUNDSELECTION CRITERIA: transact.ck_date between ’20180510 00:00:00.000’ and ’20180530 00:00:00.000’ACCOUNTING PERIOD: 11/18 FUND - 370 - PFA - DEBT SERVICE FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT10100 5252018 05/30/18 UNIONBAN UNION BANK OF CALIFORNIA 3704090 BOND INTEREST-JUN 1 20 0.00 217,953.1310100 5252018 05/30/18 UNIONBAN UNION BANK OF CALIFORNIA 3704090 BOND PRINCIPAL-JUN 1 2 0.00 420,000.0010100 5252018 05/30/18 UNIONBAN UNION BANK OF CALIFORNIA 370 LESS CASH W/FA 0.00 -51.49TOTAL CHECK 0.00 637,901.64TOTAL CASH ACCOUNT 0.00 637,901.64TOTAL FUND 0.00 637,901.64TOTAL REPORT 0.00 2,873,163.616.5.bPacket Pg. 65 Agenda #: 6.6 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT FOR APRIL 2018. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact. BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer’s Statement for the City Council’s review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to matu rity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy. PREPARED BY: 6.6 Packet Pg. 66 REVIEWED BY: Attachments: 1. 6.6.a April 2018 Treasurer's Report 2. 6.6.b April 2018 Investment Portfolio Report 6.6 Packet Pg. 67 6.6.a Packet Pg. 68 6.6.a Packet Pg. 69 6.6.b Packet Pg. 70 6.6.b Packet Pg. 71 6.6.b Packet Pg. 72 6.6.b Packet Pg. 73 Agenda #: 6.7 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CANCELLATION OF THE JULY 3, 2018 CITY COUNCIL MEETING. RECOMMENDATION: Adjourn the June 19, 2018 City Council Meeting to July 17, 2018. BACKGROUND/DISCUSSION: It has been suggested that the Council consider the cancellation of the City Council Meeting scheduled for July 3, 2018. There will be no pressing matters or public hearings scheduled and therefore adjourning the meeting will not cause the City any h ardship. Should the City Council concur, it is recommended that the Mayor, at the end of the June 19, 2018 City Council Meeting, adjourn said Council Meeting to July 17, 2018. PREPARED BY: REVIEWED BY: 6.7 Packet Pg. 74 Agenda #: 6.8 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PURCHASE OF SEVENTEEN (17) HEWLETT PACKARD COMPUTERS (CDWG). STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Authorize the City Manager to issue a Purchase Order to CDWG for the purchase of seventeen (17) Hewlett Packard Computers in the amount of $33,677.26. FINANCIAL IMPACT: There are sufficient appropriated funds in the FY17-18 budget for this expenditure. BACKGROUND: In 2012, the City purchased seventeen (17) computers for use in the City Hall Willow Room. These computers have now reached the end of their useful life and are in need of replacement. DISCUSSION As required by the purchasing ordinance, the City solicited written bids for all necessary hardware as well as a five-year warranty plan. Three vendors submitted bids, including: Bidder Bid Amount CDWG $33,677.26 Hewlett Packard Enterprise $35,891.21 GovConnection $47,391.00 Upon review of these bids, staff has determined that CDWG is the most responsible bidder, meeting all technical requirements with the lowest price . While this particular purchase falls under the City Manager’s spending authority, the City has made separate year-to-date purchases with this vendor that cumulatively exceed the $40,000 threshold 6.8 Packet Pg. 75 when combined with the recommendation in this report. Therefore, this purchase must be approved by the City Council. PREPARED BY: REVIEWED BY: Attachments: 1. 6.8.a CDWG Quote 6.8 Packet Pg. 76 6.8.a Packet Pg. 77 6.8.a Packet Pg. 78 Agenda #: 6.9 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT WITH PRINCE GLOBAL SOLUTIONS, LLC. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Approve, and authorize the Mayor to sign the First Amendment to the Consultant Services Agreement with Prince Global Solutions, LLC extending the terms of the service for two years through June 30, 2020. FINANCIAL IMPACT: The annual contract cost is $50,5 00 including a not-to-exceed amount of $2,500 for travel expenses if requested by the City. The compensation is in the form of a fixed fee monthly amount of $4,000. The total contract cost for the 2-year contract term is $101,000. The annual amount of $50,500 is included in the FY 2018-2019 budget. BACKGROUND/DISCUSSION: In 2008, with the Federal advocacy work provided by Kevin Jones of Prince Global Solutions, the City of Industry and the City of Diamond Bar began the joint efforts to solve one of the most congested freight bottlenecks in the nation- the SR 57/60 interchange at Grand Avenue (known as the 57/60 Confluence Area). After a decade of working with Congress and the USDOT, both State Routes 57 and 60 have been included in the National Highway Freight Network and the SR 57/60 Confluence Project has been designated a Project of National and Regional Significance as part of the Moving Ahead for Progress in the 21st Century Act (MAP-21) Federal legislation. Furthermore, the multi-million, multi-phase SR 57/60 Confluence Project (Project) is also a top priority of LA Metro and Caltrans and is part of the California State Freight Plan. A total of $57 million in support of the Project and construction of its first 2 phases have been fully funded with a combination of local funds, LA Metro funds and Federal TIGER funds. For the completion of the final phase, Phase III, LA Metro has 6.9 Packet Pg. 79 programmed $205 million (in 2015 dollars) for funding in 2025 with Measure M dollars. Phase III includes the construction of a new Grand Avenue Bridge over the SR 60, along with the freeway mainline improvements and bypass connectors. Construction duration of Phase III will take approximately three years (2025 -2028) based on current schedule. Since all ongoing construction on Phases I and II will be completed by the end of 2019, the City of Diamond Bar could be faced with a long dormant period as we await the availability of the Measure M funding in 2025. To ensure that the Project progresses without a suspension, staff has been actively pursuing funding opportunities in order to expedite the Project delivery. In December 2018, Caltrans, LA Metro, and the City jointly submitted an application to the USDOT for FY 2017-18 Federal INFRA grant funding on behalf of a bundle of highway projects, including the 57/60 Confluence Project. An ask amount of $65 million in INFRA funding for the 57/60 Confluence Project has been requested, and we are waiting for the USDOT to make its announcement. Additionally, in January 2018, a State Route 5 7/60 Confluence Chokepoint Relief Project application was submitted to the California Transportation Commission (CTC) seeking funding from the 2018 California Trade Corridor Enhancement Program (TCEP) under SB 1. On May 16, 2018, the CTC announced the approval of $22 million in TCEP funding for the Project. The money will be used towards the design of Phase III including the right of way engineering work. Th is design work could begin as soon as this fall and will be completed by the end of 2020 (approximately two years). If the Project is awarded a Federal INFRA grant (or if the Project receives other non - Federal funding) within the next couple of years, staff is hopeful that we could move the current multi-phase Project completion date up from 2028 to 2023 . Construction could start in 2021 and be completed in 2023. 5 years ahead of the current schedule. Kevin Jones of Prince Global Solutions has been providing the Federal advocacy services directly to the City since August 2017. As a continuation of the advocacy work and consistent with the City’s 2017-2020 Strategic Plan, Kevin Jones’ proposed scope of work includes but is not limited to the following: 1) Continue working closely with the San Gabriel Valley Congressional delegation, Senate and House Transportation Committee staff, Department of Transportation officials, and relevant stakeholder groups on matters which are relevant to the 57/60 Confluence Project and other Diamond Bar transportation priorities; 2) Support the pending 57/60 Confluence Project app lication for freight funding from the Infrastructure for Rebuilding America (INFRA) Program and prepare for subsequent applications, as appropriate; 3) Support future applications for funding from USDOT’s newly -created Better Utilizing Investments to Leverage Development (BUILD) Transportation Discretionary Grant Program, which recently replaced the TIGER program; 4) Monitor and engage Congressional consideration of transportation infrastructure legislation triggered by the Administration’s proposed $1.5 trillion infrastructure plan; 6.9 Packet Pg. 80 5) Continue advocating other policy measures and legislation that will assist Diamond Bar in securing Federal support for the 57/60 Project and other transportation priorities as they arise; 6) Monitor and engage the development of the National Freight Strategic Plan, the National Highway Freight Network, and the National Multimodal Freight Network; 7) Consider and monitor other legislation, regulations and agency actions that would benefit Diamond Bar; 8) Consider and coordinate Congressional and USDOT site visits to Diamond Bar, 57/60 Project areas and otherwise as appropriate; and 9) Plan and coordinate the annual March Diamond Bar Visit to Washington, DC and recommend other visits as necessary. Accelerating the completion of this Project is critically important to our region and the entire country. The Project remains to be the City’s highest priority freight highway improvements project. Staff plans to continue to work with USDOT, Caltrans, LA Metro, and other partners and advocates to f ill any funding gap and ensure that the SR 57/60 Confluence Project progresses without a suspension. Staff recommends the approval of the contract amendment with Prince Global Solutions, LLC. PREPARED BY: Attachments: 1. 6.9.a First Amendment to Consultant Services Agreement. 6.9 Packet Pg. 81 6.9.a Packet Pg. 82 6.9.a Packet Pg. 83 6.9.a Packet Pg. 84 6.9.a Packet Pg. 85 6.9.a Packet Pg. 86 6.9.a Packet Pg. 87 6.9.a Packet Pg. 88 6.9.a Packet Pg. 89 6.9.a Packet Pg. 90 Agenda #: 6.10 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: AGREEMENT TO REPLACE TWO CITY HALL HVAC UNITS. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: A. Adopt Resolution No. 2018-XX approving City Hall HVAC Replacement Project #25818 with Trane U.S. Inc. dba Trane; and B. Approve, and authorize the Mayor to sign, the Agreement with Trane U.S. Inc. dba Trane for the purchase, installation and start-up of two (2) Trane 90-ton Intellipak replacement units for City Hall in the amount of $380,533, plus a contingency amount of $15,000 for contract change orders to be approved by the City Manager for a total authorization amount of $395,533. FINANCIAL IMPACT: The FY 2017-2018 CIP budget includes $400,000 for the replacement/installation of the two (2) HVAC units at the City Hall. BACKGROUND/DISCUSSION: The two (2) existing Trane 90-ton Intellipak HVAC units have been in operation for 19 years, and have now reached the end of their expected u seful life. The two units supply heating and cooling to both City Hall and the Library with one unit controlling the west side of the building and the other controlling the east. Over the last 6 years, the City has experienced an increase in maintenance costs and a decrease in operating efficiency relative to this equipment. As part of the overall City Hall and County Library Project (completed in 2012), a Trane Tracer SC building automation system (BAS) was installed to provide staff with the ability to efficiently manage the air conditioning equipment. Since that time, both the Diamond Bar Center and Heritage Park have been outfitted with the same Trane BAS. 6.10 Packet Pg. 91 The Civic Center that houses City Hall and the County Library was designed and built to be equipped with two (2) Trane 90-ton HVAC units. On any building, when rooftops are designed for the placement of heavy equipment, careful consideration is given to ensure all requirements of the equipment can be met such as structural engineering, electrical and duct work. The new 90-ton Trane Intellipak replacement units are engineered to reuse the existing Trane curb, electrical service, duct work and have the same footprint with negligible weight change. This will allow the replacements to be done without additional structural engineering, duct repair/replacement or roof repair. Essentially this is a direct replacement scenario, which will simplify the replacement task, save time and reduce the overall project cost. Staff has reviewed and analyzed alternative equipment, and determined that such equipment will not be compatible without substantial modification to the existing infrastructure which includes, but is not limited to, duct work, curb, electrical, refrigerant lines and building automation system. This project will be completed over one (1) weekend, with work starting on a Friday afternoon and the facility being operational by the following Monday morning. LEGAL REVIEW: Pursuant to Public Contract Code Section 3400, the City may specify particular products, brands and trade names in the letting of contracts for public works under specified circumstances. Therefore, after a careful evaluation by staff, it is in the best interests of the City to specify the use of replacement air conditioning equipm ent which is compatible with existing equipment and to maintain warranties on that equipment and that Trane is the only vendor which can perform the work and achieve the City’s best interests. Given that Trane is the only vendor that will install equipment compatible with the existing equipment and maintain warranties thereon, seeking competitive proposals would be unavailing. PREPARED BY: 6.10 Packet Pg. 92 REVIEWED BY: Attachments: 1. 6.10.a Reso No. 2018-XX Trane HVAC Replacement 2. 6.10.b Public Works Agreement (Trane) 6.10 Packet Pg. 93 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY HALL HVAC REPLACEMENT PROJECT #25818 WITH TRANE U.S. INC. DBA TRANE INVOLVING THE ACQUISITION AND INSTALLATION OF SPECIFIED AIR CONDITIONING CONTROLS AND EQUIPMENT IN THE AMOUNT OF $380,533.00. WHEREAS, the City of Diamond Bar (“City”) currently maintains air conditioning equipment and a building automation systems (BAS) which includes, but is not limited to, infrastructure, Trane Intellipak units and Trane Tracer SC controllers at City Hall and two other locations; WHEREAS, the City’s existing air conditioning equipment at City Hall is 19 years old, original to the building and at the end of its expected life; WHEREAS, the City’s existing air conditioning equipment at City Hall is manufactured by Trane U.S. Inc. dba Trane (“Trane”) and the City has an interest in ensuring that all new air conditioning equipment is compatible with the existing equipment and BAS currently in use and which is not in need of replacement at this time; WHEREAS, pursuant to Public Contract Code section 3400, the City may specify particular products, brands and trade names in the letting of contracts for public works under specified circumstances; WHEREAS, the City desires that the air conditioning equipment to be installed be compatible with the other equipment currently in use and be made fully operational in an expeditious and timely manner; and WHEREAS, the City staff has reviewed, and analyzed alternative equipment from various vendors and determined that such equipment may not be compatible and/or may result in loss of warranties on the equipment. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Diamond Bar does hereby find and determine as follows: 1. It is in the best interests of the City to specify the use of replacement air conditioning equipment which is compatible with existing equipment and to maintain warranties on that equipment and that Trane is the only vendor which can perform the work and achieve the City’s interests. 2. Given that Trane is the only vendor that will install equipment compatible with the existing equipment and which will maintain warranties thereon, seeking competitive proposals would be unavailing and not produce an advantage to the City. 6.10.a Packet Pg. 94 2 CC Reso 2018-XX 3. The City hereby awards the contract for the acquisition and installation of new air conditioning equipment pursuant to the City Hall HVAC Replacement Project to Train and authorizes the Mayor to execute such contract on behalf of the City. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018. ___________________________ Ruth M. Low, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ____________________________ Tommye Cribbins, City Clerk City of Diamond Bar 6.10.a Packet Pg. 95 6.10.bPacket Pg. 96 6.10.bPacket Pg. 97 6.10.bPacket Pg. 98 6.10.bPacket Pg. 99 6.10.bPacket Pg. 100 6.10.bPacket Pg. 101 6.10.bPacket Pg. 102 6.10.bPacket Pg. 103 Trane - US Communities / Trane Proposal Turnkey Proposal For: Jason Williams Claude Bradley Diamond Bar City of 21825 Copley Drive DIAMOND BAR, CA 91765 U.S.A. Local Trane Office: Trane U.S. Inc. dba Trane 3253 E Imperial Highway Brea, CA 92821 Local Trane Representative: Lee Ostrander Account Manager Cell: (818) 253-5823 Office: (714) 983-0505 Email: lostrander@trane.com Proposal ID: 2167028 Quote Number: 35-317074-18-001 Co-op Contract Number: USC 15-JLP-023 Date: March 13, 2018 6.10.b Packet Pg. 104 TRANE TURNKEY PROPOSAL Executive Summary Trane is pleased to present a solution to help Diamond Bar City of reach its performance goals and objectives. This proposed project will enhance your operation by helping you to optimize your resources, improve the comfort in your facility, and reduce energy costs. We appreciate the effort from Diamond Bar City of to assist in the HVAC system analysis and business discussions. Because of your efforts, we were able to develop a proposal that offers Turnkey retrofit service solutions to your specific concerns, based on Trane system knowledge and application expertise. As your partner, Trane is committed to providing Turnkey retrofit services to help achieve a co mfortable building environment for the people who occupy the building. For the people who own, manage and maintain the building, Trane is committed to providing reliable HVAC systems and products that improve performance. Some key features and benefits City of Diamond Bar should expect from this project are highlighted below. US COMMUNITIES - 20 YEAR HISTORY WITH MORE THAN 55,000 PARTICITANTS o Created by Public Agencies to meet the needs of Public Agencies. o Transparent Process to protect ethical, legal and financial interests. o Reduces time and resources for contract solicitation. Trane appreciates the opportunity to earn your business. Your investment in the proposed project is $380,533.00 This investment will provide Diamond Bar City of with the capability to significantly reduce operating costs and improve comfort conditions in your facility. We look forward to partnering with Diamond Bar City of for your Turnkey retrofits service needs. I will be contacting you soon to discuss the proposal and to schedule the next steps WE VALUE THE CONFIDENCE YOU HAVE PLACED IN TRANE AND LOOK FORWARD TO PARTNERING WITH YOU. Lee Ostrander - Direct Account Manager “People using Knowledge to Turn Building Systems into Building Advantages Together” Los Angeles Sales Office 3253 East Imperial Hwy. Brea, CA 92821 Cellular: 818-253-5823 Direct: 714-983-0413 Office: 626-913-7923 Email: lostrander@trane.com 6.10.b Packet Pg. 105 Proposal Number: 2167028 © 2018 Trane All rights reserved Page 1 of 3 Confidential and Proprietary Information of Trane U.S. Inc. Prepared For: Date: Jason Williams Claude Bradley March 13, 2018 Job Name: Proposal Number: Diamond Bar Rooftop Replacement 2167028 Delivery Terms: Payment Terms: Freight Allowed and Prepaid – F.O.B Factory Net 30 State Contractor License Number: Proposal Expiration Date: 561796 30 Days Scope of Work The following scope-of-work details the work that Trane and its subcontractors will be replace (2) two existing 90 ton Trane Intelipak Serial # C99D05200M & C99D05201M with a new “like for like” replacement unit. 1. We assume adequate access to the site will be provided including a secure area for the lay-down of our materials. Access to the parking lot area will be needed and the removal and rigging of the new Trane unit will be performed on a pre-agreed Saturday providing the weather and conditions are safe. We also assume adequate access to water and 120-volt power will be available at no extra cost to Trane for the installation work. 2. We will be providing the following equipment: (2) - Trane 90-ton Intelipak rooftop unit, 460-volt, 3-phase, with supply and return/exhaust fan and economizer features. 3. Trane will provide site drawings for plan check. Trane will apply for the permits and customer to pay permit fees. Trane will handle the inspections with the City for the various parts of this work. We have excluded any design drawings or Cad as-built drawings. Should design drawings and as-built drawings be required we can provide them for an added cost. 4. We will provide the crane and rigging for weekend replacement of the Trane Intelipak unit. We will properly dispose of ‘both’ of the old units including the refrigerant and oil disposal. 5. The new Trane Intelipak units set onto the existing Steel Structure this will allow the new unit work to ‘not’ affect the existing roofing. 6. The existing HVAC ductwork below the roof line that currently exists we intend to re-use ‘as is’. We have assumed the existing ductwork is in good working order and are excluding any new duct work below the roofline. 7. We will be disconnecting and re-connecting the existing power feeders to the rooftop unit. The existing feeder is assumed to be in good working order and re-useable ‘as is’. Since the new units are of the same size and capacity the existing electrical feeder(s) are assumed to be sized adequately including the existing circuit breaker(s). 8. The existing smoke detector that is connected to the existing unit(s) will be disconnected and re - connected to each of the new units. We have assumed the existing detectors are in good working order and re-useable. We have not excluded any testing of the existing fire system. 6.10.b Packet Pg. 106 Proposal Number: 2167028 © 2018 Trane All rights reserved Page 2 of 3 Confidential and Proprietary Information of Trane U.S. Inc. 9. We will be re-connecting existing condensate piping to the replacement rooftop unit. 10. We have included connection to the existing Trane BCU and have included plenum cable for this work and connection. 11. When the rooftop HVAC units are ready to be started we will provide our start-up services to perform this work. Our start-up services include Sunday overtime labor. 12. Our labor proposed within this project assumes prevailing wage and based upon Saturday and Sunday overtime hours. Any additional overtime such as holiday wages are not included, but maybe provided at an additional cost, if needed. 13. Trane’s Terms and Conditions (attached) will become a part of this proposal. Proposal Notes/ Clarifications  Equipment Order Release and Services rendered are dependent on receipt of PO/Subcontract and credit approval  Trane will not perform any work if working conditions could endanger or put at risk the safety of our employees or subcontractors  Asbestos or hazardous material abatement removal shall be performed by customer.  Structural engineering is not included within the proposal – The new units are 84 pounds heavier the existing units. Exclusions  Electrical circuit breakers, conduit, feeders for power. We intend to reconnect the existing circuit breakers and utilize the existing electrical service as part on the HVAC scope of work.  Roofing work and repair are excluded.  Structural, rough carpentry and or/or modifications to the building structure are excluded if needed or required.  Holiday labor in not included within this proposal.  Asbestos abatement.  Painting, concreate work,  Professional design drawings and engineering are not included.  Unforeseen obstructions unknown system abnormalities etc. Trane will advise is any condition should occur.  Liquidated damages  Air balance, HERS duct pressure testing.  Evaluation of existing unit supporting frame and spring isolation.  Third party commissioning / LEED certification or Title 24 calculations. Financial items not included  MANUALLY ENTER ADDITIONAL ITEMS  Bid Bond  Payment and Performance Bond  Guarantee of any energy, operational, or other savings 6.10.b Packet Pg. 107 Proposal Number: 2167028 © 2018 Trane All rights reserved Page 3 of 3 Confidential and Proprietary Information of Trane U.S. Inc. Pricing and Acceptance Jason Williams - Supervisor Diamond Bar City of 21825 Copley Drive DIAMOND BAR, CA 91765 U.S.A. Site Address: Diamond Bar City Hall 21810 East Copley Drive DIAMOND BAR, CA 91765 United States Price Total Net Price (Including appropriate Sales and/or Use Tax, if required ……………….……..……$354,304.00 _____ INITIAL IF REQUIRED Five Years Part, Labor and Refrigerant Warranty for (2) units. ADD PRICING: ………………………………………………………………………………….. $ 26,229.00 Respectfully submitted, Lee Ostrander - Direct Account Manager “People using Knowledge to Turn Building Systems into Building Advantages Together” Los Angeles Sales Office 3253 East Imperial Hwy. Brea, CA 92821 Cellular: 818-253-5823 Direct: 714-983-0413 Office: 626-913-7923 Email: lostrander@trane.com ACCEPTANCE This proposal is subject to Customer’s acceptance of the attached Trane T erms and Conditions (Installation). We value the confidence you have placed in Trane and look forward to working with you. Submitted By: Lee Ostrander Cell: (818) 253-5823 Office: (714) 983-0505 ___________________________________________ Proposal Date: March 13, 2018 CUSTOMER ACCEPTANCE Diamond Bar City of TRANE ACCEPTANCE Trane U.S. Inc. dba Trane ___________________________________________ Authorized Representative Authorized Representative ___________________________________________ Printed Name ___________________________________________ Printed Name Title Title ___________________________________________ Purchase Order Signature Date Acceptance Date: License Number: 561796 6.10.b Packet Pg. 108 Agenda #: 8.1 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ADOPTION OF THE PROPOSED FY 2018-2019 CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION PLAN, AND INVESTMENT POLICY, AND ESTABLISHMENT OF A NEW FUND 131, STREET BEAUTIFICATION FUND IN FY 2017-2018. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: A. Adopt Resolution No. 2018-XX approving the FY 2018-2019 City Operating Budget and Capital Improvement Program; B. Adopt Resolution No. 2018-XX establishing the appropriations limit for FY 2018- 2019 in the amount of $46,248,905; C. Adopt Resolution No. 2018-XX amending Resolution No. 2017-24 establishing a compensation plan, salary ranges and fringe benefits for all employee classifications effective July 7, 2018; D. Adopt Resolution No. 2018-XX approving the FY 2018-2019 Investment Policy; and E. Establish a new Fund 131, Street Beautification Fund, f or FY 2017-2018. FINANCIAL IMPACT: The City Manager’s Draft Recommended Budget for FY 2018-2019 reflects General Fund Estimated Resources of $29.5 million with appropriations of $29.4 million. This results in an increase of $84,000 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $3.8 million. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $21.1 million. If approved, the FY 2018-2019 Municipal Budget anticipates an ending General Fund 8.1 Packet Pg. 109 reserves of $17.4 million based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $10.2 million and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND/DISCUSSION: A. FY 2018-2019 Operating Budget and Capital Improvement Program Each year the City Manager prepares and submits a draft municipal budget for review and adoption. The draft budget for FY 2018-2019 was presented to the City Council during study sessions held on May 1 and May 15, 2018. The proposed budget implements the City Council’s priorities and strategic goals, provides a financial plan that continues the delivery of first -rate services to the community and is responsive to the needs of our residents. The allocation of resources is guided by the three overarching goals found in the City’s adopted 2017 -2020 Strategic Plan which includes:  Responsible Stewardship of Public Resources  Open, Engaged & Responsive Government  Safe, Sustainable & Healthy Community The proposed FY 2018-2019 budget (Attachment 1) is a comprehensive funding package that is conservative in revenue and expenditure growth while providing the desired services, programs and projects that benefit the residents and businesses of Diamond Bar. Estimated General Fund resources are approximately $29.5 million including the use of approximately $3.8 million in reserves for several Capital Improvement carryover projects and for new appropriations (itemized in detail below). The proposed General Fund Operating Budget expenditures total an estimated $29.4 million and the Capital Improvement Program totals approximately $10 .2 million. ESTIMATED GENERAL FUND RESOURCES - $29,496,111 The following highlighted items have been incorporated into the revenue estimates:  Property Taxes - The assessed valuation of parcels in the City increased by 4.35% during FY 2017-2018. It is anticipated that there will be an increase in the assessed valuation of 3.83% in FY 2018-2019. This will result in an overall increase to property tax revenue of 2.7% over the anticipated FY 2017 -2018 amount of $5.2 million. Property Tax In Lieu of Vehicle License Fees (VLF) is anticipated to increase 3.83% to $6.2 million during FY 2018-2019.  Sales Tax - Sales tax revenue is projected to increase by 2.2% over the expected FY 2017-2018 amount to $5.2 million.  From Other Agencies – The proposed budget includes the sale of $1.2 million in 8.1 Packet Pg. 110 Proposition A funds in exchange for $840,000 in General Fund funds. This is an estimated exchange rate of $0.70. Proposition A funds are very restrictive transit funds for which the City has limited ability to use on current projects. It is proposed that these funds be exchanged for General Fund funds which can be used for park improvement projects.  Current Service Charges - With the remainder of the South Pointe housing development permits being issued by the end of FY 2017-2018, it is anticipated that FY 2018-2019 building activity will return to pre-development levels which means significantly lower revenue than the City has seen during the last few budget cycles. Revenue from all sources of service charges (which include Building, Planning, Engineering and Recreation fees) are estimated to be down 40.1% or a total of $1.4 million. ESTIMATED GENERAL FUND APPROPRIATIONS - $29,412,106 The following highlights have been incorporated into the expenditure estimat es:  Public Safety - The annual increase to the FY 2018-2019 law enforcement contract rate is 2.57% which represents $149,087. The law enforcement contract amount based on the current service levels is proposed to be $5,950,164. The Liability Trust Fund rate for FY 2018-2019 is 10.5% which represents a total of $613,739. An additional $100,000 is proposed from the Law Enforcement Reserve Fund for special assignments and suppression patrols which have proven to be a cost effective approach to reducing crime and responding to specific public safety issues throughout the year. The FY 2018-2019 LA Sheriff Contract Budget totals $6,563,903, or approximately 22.2% of the operating budget expenditures. In addition, $150,000 is included in the Engineering Division operating budget for Safe Routes to School Updates consistent with the new Strategic Plan Item. Safe Route to School Grants would be sought to off -set this expense. The City currently provides Crossing Guards at 10 elementary and middle schools. Two additional crossing guards have been requested at Walnut and Maple Hill Elementary schools. The total budget for crossing guard services is $174,000 which is a $24,000 increase over the previous year.  Parks & Recreation Administration - As a result of the previous year’s consolidation of the maintenance operations under the Public Works umbrella, the Parks & Recreation Administration division has been combined with the Diamond Bar Center and Recreation divisions. The new Parks & Recreation Director salary is proposed to be split between the Diamond Bar Center and Recreation divisions.  Economic Development - Economic Development activities has been incorporated into overall operating expenses (not reserves). The amount included in the FY 2018-19 budget is down $32,100 from FY 2017 -18 based on estimated as-needed services. The proposed budget includes $25,000 for the Restaurant Week program.  Community Displays - The City has traditionally displayed various banners throughout the community in recognition of various holidays. The proposed budget 8.1 Packet Pg. 111 includes $40,000 for the purchase of additional American Flags and new mounting hardware bringing the total to 250 flags. American Flags are currently randomly hung along Diamond Bar Blvd three times per year a round President’s Day, Memorial Day to Independence Day, and Veteran’s Day. With the additional flag purchase, all American Flags could now be installed along the full length of Grand Avenue rather than dispersed along Diamond Bar Blvd. The military reco gnition banners would remain on Diamond Bar Blvd. In addition, the proposed budget also includes $50,000 for new holiday street banners, along with additional garland and decorations at the Grand/Diamond Bar Blvd intersection, City Hall and the Diamond Bar Center.  Use of General Fund Reserves – The proposed FY 2018-19 General Fund budget includes the following use of reserves to fund the following expenditures: o Capital Improvement Projects (CIP) $2,184,699 – There are several CIP projects that are anticipated to be in progress but not complete by June 30, 2018. Appropriated funds for these projects will need to be “carried over” into FY 2018 - 2019. These carry over projects total $1.9 million. These projects include a street improvement project, a transportation infrastructure improvement project, a groundwater drainage improvement project, a City entry monument project, two park projects and an HVAC replacement at City Hall. A total of $322,000 in General Fund reserves will be used to fund new projects in FY 2018-2019. These projects include two park design projects. o Lighting & Landscape Assessment Districts (LLAD) $490,981 – As in previous years, the General Fund has subsidized the LLADs. Every effort was made to keep costs down but with rising cost s and a fixed amount of property tax assessment revenue available, General Fund reserves are required to fund the deficit in each district. The table below summarizes the level of subsidy required in each area. As the Council is aware, staff is exploring options to return LLAD #41 to the respective Homeowners Associations and property owners. LLAD District Proposed Expenditures Est. Assessment Resources Est. General Fund Resources #38 $375,565 $274,170 $101,395 #39 $540,352 $294,764 $245,588 #41 $266,155 $122,157 $143,998 Total $1,182,072 $691,091 $490,981 o Special Legal Counsel $500,000 – This appropriation is for continued as- needed special legal services. o New Finance System $591,095 – This is a carryover project from FY 2017- 2018. The project is a multi-year effort due to the scope and magnitude of the set-up, testing and implementation required. Currently it is estimated that the total cost of this project will be $850,000 which will be funded by General Fund 8.1 Packet Pg. 112 reserves and money previously set aside in the Technology Reserve Fund. o New Land Management System (RFP Development) $30,000 – The process of procuring a new Land Management System will commence in FY 2018-2019. o Professional Services – Ballot Measure $30,000 – This is a carryover of the funds previously approved for survey work related to a potential ballot measure for the Transient Occupancy Tax (TOT) rate.  Special Funds – Special Funds are generally used to set aside General Fund revenue from one year for a specific purpose over more than one budget cycle. This ensures that the funds will not go into General Fund reserves at the end of the year or get reprogrammed for other purposes in future years. The proposed budget increases the amount set aside for community groups from $15,000 to $20,000. As previously mentioned, up to $100,000 will be transferred from the Law Enforcement Reserve Fund to the General Fund to pay for as-needed additional special assignments and suppression patrols throughout the City.  Special Revenue Funds - The City has several special revenue funds which account for and report proceeds for specific revenue sources that are restricted for specified purposes. Some examples of special revenue funds utilized by the City include Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as street slurry seal projects, transit related programs, park projects and solid waste reduction programs. It is proposed that City Council establish a new Special Revenue fund which is described below:  Measure A Neighborhood Parks Act (Fund 132) was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. It is estimated that the City will receive $236,770 during FY 2018-2019.  Internal Service Funds – These funds are used to track the City’s shared costs such as liability and worker’s compensation insurance, vehicle maintenance and replacement, equipment maintenance and replacement and building and facility maintenance. These internal service funds generally receive their funds from a transfer in from the General Fund.  Capital Improvement Fund - The FY 2018-2019 Capital Improvement Projects (CIP) list includes projects that total $10.2 million of which $6.9 million are project carryovers from FY 2017-2018 with the balance of $3.3 million are new projects. 8.1 Packet Pg. 113 Included in the new projects for FY 2018-2019 is a new street improvement project, a traffic management project, a new groundwater drainage improvement project, an electric charging station at City Hall, a sign replacement proj ect at the previous Library location and two park projects. The CIP was reviewed for consistency with the City’s General Plan at the May 22, 2018 Planning Commission Meeting. Maintenance and operation costs related to capital improvement projects compl eted during the fiscal year are programmed in the Public Works Operating Budget and may include additional contract maintenance services, additional engineering support services and supplies needed to maintain various capital investment projects. Such projects include the completion of Larkstone Park and the median landscape improvements as part of the City entry Monument Projects that will be completed. The installation of hardscape improvements at various intersections will necessitate additional maintenance and supply costs to maintain the improvements which include the pavers in the crosswalks and along the sidewalks. Finally, the implementation of the Adaptive Traffic Control System will necessitate additional contract traffic engineering services in the next fiscal year to ensure all corridors are properly coordinated with timing. Contract engineering services have been appropriately budgeted with necessary increases to support the capital investment projects. B. FY 2018-2019 Appropriations Limit Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City’s total amount of tax revenues and the total amount of app ropriations. The appropriation limit can be calculated by the use of one of the following factors:  Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year.  Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year.  Based on the growth factor of change in the City’s non -residential new construction valuation and the change in the County or City population. The recommended factor to compute the appropriation limit is based on the growth factor of change in the County population change over the prior year and the chan ge in the California per capita income over the prior year. By usin g this factor the City will have an appropriation limit of $46,248,905 for Fiscal Year 2018-2019 (Attachment 2). The City’s total proposed appropriations subject to the limitation is $35,904,694 which is $10,344,211 less than the FY 2018-2019 limit of $46,248,905. C. FY 2018-2019 Compensation Plan Each year, the City Council adopts the Compensation and Benefits Plan for the 8.1 Packet Pg. 114 upcoming fiscal year which includes employee positions, associated salary ranges and benefits (Attachment 3). The City’s Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Worke rs in Los Angeles/Orange Counties. This year’s CPI for the established period is 3.88%. Although CPI is 3.88% during the established measurement period, the recommendation is a 2.5% COLA for all benefitted classifications of employment including all executive positions such as Department Heads, Assistant City Manager and the City Manager position. In addition, it is recommended that a $50 per month increase to the Benefit Allotment be approved for all benefitted classifications of employment including the executive positions and the members of the City Council to keep up with corresponding health premium rate increases. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,320 and full-time exempt staff and City Council Members will receive $1,350 to be used towards health benefits. The approximate annual cost to implement both of these actions is $194,330. Additionally, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Based on such a review, it is recommended that the City Council approve a Flexible Staffing Program that would authorize the City Manager to hire or promote qualified individuals from an entry-level position to a professional level classification where a job series exists. This program would provide a merit-based flexible staffing policy to allow for movement of employees within a part-time, professional or technical job series to more effectively staff the organization and serve the public in an efficient and cost -effective manner where budgetary authorization is available without increasing head count. This program would also allow a vacancy to be filled at the lowest level possible providing potential s alary savings as well as professional growth opportunities. This policy would not apply to positions that require supervisory responsibilities or where a job series does not exist. The applicable job classifications are proposed as follows: Part-time Non-Benefitted Positions Entry Level Higher Level Highest Level Recreation Leader I Recreation Leader II Recreation Leader III Maintenance Worker I Maintenance Worker II Full-time Benefitted Positions Entry Level Higher Level Maintenance Worker Senior Maintenance Worker Assistant Engineer Associate Engineer Assistant Planner Associate Planner Neighborhood Improvement Officer Senior Neighborhood Improvement Officer Management Analyst Senior Management Analyst Hiring and/or promotional decisions wou ld be based on Council-approved personnel head counts and within adopted budgetary appropriations. A promotional opportunity 8.1 Packet Pg. 115 between the Entry and Higher Level positions would typically range between $5,000 and $7,000 annually. These actions will be effective at the beginning of the first pay period closest to July 1, 2018 which is July 7, 2018. D. FY 2018-2019 Investment Policy The Investment Policy states the goals of the City’s investment activities, the types of investments in which the City is allowed to invest its funds and the reporting requirements. The City Council recently (1/16/2018) adopted an updated Investment Policy which was prepared in accordance with the provisions outlined in the California Municipal Treasurer’s Association (CMTA) Investment Policy Certification Program. CMTA is solely focused on public agency treasury management in the State of California which lends itself more closely to the City’s investment requirements and goals. The Investment Policy was submitted to CMTA and was certified with a score of 95 out of 100 points possible. There are no proposed changes to the Investment Policy for FY 2018-2019 since the last revision in January 2018 (Attachment 4). E. Establish New Fund 131 Street Beautification Fund in FY 2017-2018 It is proposed that City Council establish a new Special Revenue fund in FY 2017- 2018 which is described below:  Street Beautification Fund (Fund 131) accounts for funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. A total of $368,197 has been collected in FY 2017-2018. PREPARED BY: 8.1 Packet Pg. 116 REVIEWED BY: Attachments: 1. 8.1.a Resolution No. 2018-XX (FY 2018-2019 Budget) 2. 8.1.b Resolution No. 2018-XX (Gann Limit) 3. 8.1.c Resolution No. 2018-XX (Compensation Plan) 4. 8.1.d Resolution No. 2018-XX (Investment Policy) 8.1 Packet Pg. 117 1 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND ADOPTING THE CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 AND APPROPRIATING FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN WHEREAS, the City Manager has submitted for the consideration of the City Council a proposed City Operating Budget and City Capital Improvement Program for FY 2018-2019; WHEREAS, the proposed Operating Budget and City Capital Improvement Program for FY 2018-2019 was reviewed and considered in two public budget study sessions and in a public City Council me eting; WHEREAS, the Planning Commission of the City of Diamond Bar has publicly reviewed the proposed Capital Improvement Program for FY 2018 -2019 and found it to be in conformity with the City’s General Plan as required by California Government Code Section 65401; WHEREAS, copies of the City Operating Budget and Capital Improvement Program for FY 2018-2019 are on file in the office of the City Clerk labeled “City of Diamond Bar FY 2018-2019 Budget” and said Budget is made a part of this Resolution and incorporated herein by reference. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: 1. The City Council has reviewed the proposed Operating Budget and Capital Improvement Program and the funds included therein f or the fiscal year (FY) commencing July 1, 2018 through June 30, 2019 and hereby finds that such budgets, as revised, are sound plans for the financing during FY 2018-2019 of required City operations, services and capital improvements. Such budgets are hereby adopted and appropriated as follows: 8.1.a Packet Pg. 118 2 Programs FY 2018-2019 Budget General Government $7,937,760 Public Safety $7,337,703 Community Development $2,787,130 Public Works $8,625,936 Parks & Recreation $3,575,249 Debt Service $858,407 Internal Service $2,202,365 Subtotal – Operating Budget $33,324,550 Capital Improvement Program $10,183,768 Total FY 2018-2019 Budget $43,508,318 2. The City Manager is hereby authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: with respect to departments, the City Manager may transfer amounts between and within departments, but only within a fund. 3. Encumbrances for all funds at the end of FY 2017-2018 will be re- appropriated for continued use in FY 2018-2019. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018. ____________________________ Ruth Low, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Tommye Cribbins, City Clerk 8.1.a Packet Pg. 119 City of Diamond Bar ANNUAL BUDGET Fiscal Year 2018 - 2019 21810 Copley Drive, Diamond Bar, CA 91756 l p: 909.839.7000 l www.diamondbarca.gov 8.1.a Packet Pg. 120 GOVERNMENT FINANCE OFFICERS ASSOCIATION The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Diamond Bar, California, for its Annual Budget for the fiscal year beginning July 1, 2017. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to the program requirements, and we are submitting it to GFOA to determine its eligibility for another award. CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS The California Society of Municipal Finance Officers (CSMFO), presented its Operating Budget Meritorious Award to the City of Diamond Bar, California for its Fiscal Year 2017 -2018 Budget. The City of Diamond Bar is confident that the Fiscal Year 2018-2019 Budget will continue to conform to award requirements. BUDGET AWARDS City of Diamond Bar, California 2 FY 2018/19 Draft Budget 8.1.a Packet Pg. 121 Section 1: Introduction 6 City Leadership 7 Organizational Structure 8 City Manager’s Budget Message 9 City Council’s Budget Resolution 20 Section 2: Community Profile 22 Diamond Bar at a Glance 23 Community Snapshot 24 Section 3: Strategic Plan 25 2017-2020 Strategic Plan; Year 2 Update 26 Section 4: Guide to the Budget 40 What is the Budget?41 Basis of Budgeting 42 Budget Process 43 Fund Structure 44 Financial Policies 45 Section 5: Financial Summaries 47 Consolidated Financial Schedule 48 Three Year Consolidated and Fund Financial Schedules 49 Fund Balance 51 Section 6: Revenue Overview 53 Revenue Descriptions 54 General Fund Revenue Overview 63 Section 7: Expenditure Overview 66 Expenditure Summary 67 Departmental City Administration 70 City Council 71 City Attorney 73 City Manager/City Clerk 75 Administration & Support 77 Finance 78 Human Resources & Risk Management 80 Health & Safety Program 82 Information Systems 84 Civic Center 86 Public Information 88 Economic Development 90 Public Safety 92 Law Enforcement 93 Volunteer Patrol 95 Fire Protection 97 Animal Control 99 Emergency Preparedness 101 TABLE OF CONTENTS City of Diamond Bar, California 3 FY 2018/19 Draft Budget 8.1.a Packet Pg. 122 Community Development 103 Planning 104 Building and Safety 106 Neighborhood Improvement 108 Parks & Recreation 110 Parks & Recreation Administration 111 Diamond Bar Center Operations 113 Recreation 115 Public Works 116 Public Works Administration 118 Engineering 119 Road Maintenance 120 Parks & Facilities Maintenance 121 Landscape Maintenance 122 Transfers Out 123 Citywide Personnel 124 Personnel Summary 124 Full-Time Benefited Personnel Summary 125 Part-Time Benefited Personnel Summary 127 Part-Time Non-Benefited Personnel Summary 128 Section 8: Special Fund Overview 129 011 - Community Organization Support Fund 130 012 - Law Enforcement Fund 131 015 - General Plan Revision Fund 132 018 - Technology Reserve Fund 133 020 - Other Post Employment Benefits Fund 134 Section 9: Special Revenue Fund Overview 135 108 - Road Maintenance & Rehabilitation Fund 136 109 - Measure M Fund 137 110 - Measure R Fund 138 111 - Gas Tax Fund 139 112 - Prop A Transit Fund 140 113 - Prop C Transit Fund 141 114 - MAP 21 Fund 142 115 - Integrated Waste Management Fund 143 116 - Traffic Imp Fund 145 117 - Sewer Mitigation Fund 146 118 - AB2766 Fund 147 119 - SB821 Fund 148 120 - MTA Grants Fund 149 121 - Waste Hauler Fund 150 122 - Quimby Fees Fund 151 123 - Prop A-Safe Neighborhood Parks Fund 152 124 - Park & Facility Development Fund 153 125 - Community Development Block Grant Fund 154 126 - Citizens Option for Public Safety Fund 155 TABLE OF CONTENTS City of Diamond Bar, California 4 FY 2018/19 Draft Budget 8.1.a Packet Pg. 123 128 - CA Law Enforcement Equipment Program (CLEEP) Fund 156 131 - Street Beautification Fund 157 132 - Measure A Neighborhood Parks Act Fund 158 133 - CASP SB1186 Fund 159 135 - Public Educational Governmental Fees Fund 160 138 - Lighting & Landscape Assessment District 38 Fund 161 139 - Lighting & Landscape Assessment District 39 Fund 162 141 - Lighting & Landscape Assessment District 41 Fund 163 160 - Use Oil Grant Fund 164 161 - Beverage Recycling Grant Fund 165 Section 10: Capital Improvement Projects Fund 166 250 - Capital Improvement Project List 167 250 - Capital Improvement Project Detail 171 250 - Capital Improvement Projects Fund 201 Section 11: Debt Service Fund Overview 202 370 - Debt Service Fund 203 Section 12: Internal Service Fund Overview 204 510 - Self Insurance Fund 205 520 - Vehicle Replacement Fund 206 530 - Equip Replacement Fund 207 540 - Building Facility & Maintenance Fund 208 Section 13: Fiduciary Fund 209 620 - Other Post Employment Benefits Trust Fund 210 Appendix 211 Glossary 212 City of Diamond Bar Appropriation Limit Calculation 215 TABLE OF CONTENTS City of Diamond Bar, California 5 FY 2018/19 Draft Budget 8.1.a Packet Pg. 124 6 8.1.a Packet Pg. 125 City Manager - Daniel Fox Assistant City Manager - Ryan McLean City Clerk - Tommye Cribbins Community Development Director - Greg Gubman Finance Director - Dianna Honeywell Human Resources and Risk Manager - Amy Haug Information Systems Director - Ken Desforges Public Information Manager - Marsha Roa Public Works Director - David Liu CITY LEADERSHIP City of Diamond Bar, California 7 FY 2018/19 Draft Budget 8.1.a Packet Pg. 126 ORGANIZATIONAL STRUCTURE City of Diamond Bar, California 8 FY 2018/19 Draft Budget 8.1.a Packet Pg. 127 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 9 FY 2018/19 Draft Budget 8.1.a Packet Pg. 128 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 10 FY 2018/19 Draft Budget 8.1.a Packet Pg. 129 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 11 FY 2018/19 Draft Budget 8.1.a Packet Pg. 130 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 12 FY 2018/19 Draft Budget 8.1.a Packet Pg. 131 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 13 FY 2018/19 Draft Budget 8.1.a Packet Pg. 132 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 14 FY 2018/19 Draft Budget 8.1.a Packet Pg. 133 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 15 FY 2018/19 Draft Budget 8.1.a Packet Pg. 134 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 16 FY 2018/19 Draft Budget 8.1.a Packet Pg. 135 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 17 FY 2018/19 Draft Budget 8.1.a Packet Pg. 136 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 18 FY 2018/19 Draft Budget 8.1.a Packet Pg. 137 CITY MANAGER'S BUDGET MESSAGE City of Diamond Bar, California 19 FY 2018/19 Draft Budget 8.1.a Packet Pg. 138 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND ADOPTING THE CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 AND APPROPRIATING FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN WHEREAS, the City Manager has submitted for the consideration of the City Council a proposed City Operating Budget and City Capital Improvement Program for FY 2018-2019; WHEREAS, the proposed Operating Budget and City Capital Improvement Program for FY 2018-2019 was reviewed and considered in two public budget study sessions and in a public City Council meeting; WHEREAS, the Planning Commission of the City of Diamond Bar has publicly reviewed the proposed Capital Improvement Program for FY 2018-2019 and found it to be in conformity with the City’s General Plan as required by California Government Code Section 65401; WHEREAS, copies of the City Operating Budget and Capital Improvement Program for FY 2018-2019 are on file in the office of the City Clerk labeled “City of Diamond Bar FY 2018-2019 Budget” and said Budget is made a part of this Resolution and incorporated herein by reference. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: 1.The City Council has reviewed the proposed Operating Budget and Capital Improvement Program and the funds included therein for the fiscal year (FY) commencing July 1, 2018 through June 30, 2019 and hereby finds that such budgets, as revised, are sound plans for the financing during FY 2018-2019 of required City operations, services and capital improvements. Such budgets are hereby adopted and appropriated as follows: CITY COUNCIL'S BUDGET RESOLUTION City of Diamond Bar, California 20 FY 2018/19 Draft Budget 8.1.a Packet Pg. 139 Programs FY 2018-2019 Budget General Government $7,937,760 Public Safety $7,337,703 Community Development $2,787,130 Public Works $8,625,936 Parks & Recreation $3,575,249 Debt Service $858,407 Internal Service $2,202,365 Subtotal - Operating Budget $33,324,550 Capital Improvement Program $10,183,768 Total FY 2018-2019 Budget $43,508,318 2.The City Manager is hereby authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: with respect to departments, the City Manager may transfer amounts between and within departments, but only within a fund. 3.Encumbrances for all funds at the end of FY 2017-2018 will be re- appropriated for continued use in FY 2018-2019. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018. ____________________________ Ruth Low, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2018, by the following vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: ABSTAINED:COUNCIL MEMBERS: __________________________ Tommye Cribbins, City Clerk CITY COUNCIL'S BUDGET RESOLUTION City of Diamond Bar, California 21 FY 2018/19 Draft Budget 8.1.a Packet Pg. 140 City of Diamond Bar, California 22 FY 2018/19 Draft Budget 8.1.a Packet Pg. 141 DIAMOND BAR AT A GLANCE City of Diamond Bar, California 23 FY 2018/19 Draft Budget 8.1.a Packet Pg. 142 COMMUNITY SNAPSHOT City of Diamond Bar, California 24 FY 2018/19 Draft Budget 8.1.a Packet Pg. 143 City of Diamond Bar, California 25 FY 2018/19 Draft Budget 8.1.a Packet Pg. 144 City of Diamond Bar, California 26 FY 2018/19 Draft Budget 8.1.a Packet Pg. 145 City of Diamond Bar, California 27 FY 2018/19 Draft Budget 8.1.a Packet Pg. 146 City of Diamond Bar, California 28 FY 2018/19 Draft Budget 8.1.a Packet Pg. 147 City of Diamond Bar, California 29 FY 2018/19 Draft Budget 8.1.a Packet Pg. 148 City of Diamond Bar, California 30 FY 2018/19 Draft Budget 8.1.a Packet Pg. 149 City of Diamond Bar, California 31 FY 2018/19 Draft Budget 8.1.a Packet Pg. 150 City of Diamond Bar, California 32 FY 2018/19 Draft Budget 8.1.a Packet Pg. 151 City of Diamond Bar, California 33 FY 2018/19 Draft Budget 8.1.a Packet Pg. 152 City of Diamond Bar, California 34 FY 2018/19 Draft Budget 8.1.a Packet Pg. 153 City of Diamond Bar, California 35 FY 2018/19 Draft Budget 8.1.a Packet Pg. 154 City of Diamond Bar, California 36 FY 2018/19 Draft Budget 8.1.a Packet Pg. 155 City of Diamond Bar, California 37 FY 2018/19 Draft Budget 8.1.a Packet Pg. 156 City of Diamond Bar, California 38 FY 2018/19 Draft Budget 8.1.a Packet Pg. 157 City of Diamond Bar, California 39 FY 2018/19 Draft Budget 8.1.a Packet Pg. 158 City of Diamond Bar, California 40 FY 2018/19 Draft Budget 8.1.a Packet Pg. 159 The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of municipal services to be provided in the coming year and reflects strategic priorities set by the City Council. The City of Diamond Bar's budget is designed to serve five major purposes: 1.Definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. 2.Prepare the budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. 3.Utilization as an operations guide for administrative staff in the management and control of fiscal resources. 4.Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. 5.Illustration as a communications document for citizens who wish to understand the operations and costs of City services. WHAT IS THE BUDGET? City of Diamond Bar, California 41 FY 2018/19 Draft Budget 8.1.a Packet Pg. 160 The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self-balancing set of accounts that records assets, liabilities, fund equity, revenue and expenditures. Funds are established and segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty-nine Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: •Legislative •Administration & Support •Public Safety •Community Development •Parks & Recreation •Public Works BASIS OF BUDGETING City of Diamond Bar, California 42 FY 2018/19 Draft Budget 8.1.a Packet Pg. 161 BUDGET AMENDMENT PROCESS The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to ensure authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City’s budget may be amended in the following ways: - If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. - Budget adjustments between a department’s line items with a null effect on the overall department budget may be made with the City Manager’s approval. - During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager’s approval. BUDGET PROCESS City of Diamond Bar, California 43 FY 2018/19 Draft Budget 8.1.a Packet Pg. 162 DESCRIPTIONS General Fund is the most versatile fund and is used to account for any legal budgetary purpose not accounted for elsewhere in the budget. Debt Service Funds are used to account for debt payments owed by the City. Capital Improvement Project Funds are used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds. Special Revenue Funds are used to account for certain funds, which are legally restricted to certain purposes. Internal Service Funds account for a department of a governmental agency, which provides services to other departments of the agency. The costs of all or a part of the operations and the provision of services are recovered through fees charged to the user departments. Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency for individuals, private organizations, other governments, and/or other funds. FUND STRUCTURE City of Diamond Bar, California 44 FY 2018/19 Draft Budget 8.1.a Packet Pg. 163 The City’s budget development is shaped by several financial and operational polices. These policies promote and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This section identifies some of the major short and long- term planning documents, financial and operational policies, and fiscal management tools that the City of Diamond Bar employs in order to guarantee fiscal and programmatic integrity and to guide the development of the City’s budget. Annual Budget and Financial Reporting Policy The purpose of this policy is to ensure a balanced annual operating budget and reporting procedures to safeguard public funds and maximize resources available for use by the City in delivering programs and services. CAL Card Use Policy The City of Diamond Bar has joined the CAL Card program which is administered through the State General Services Division and US Bank. This program provides a mechanism for government agencies to provide purchasing cards to their employees to expedite purchases of goods and services. This policy sets forth policies and procedures for CAL Card usage. Compensation for City Commissioners/Committee Members The purpose of this policy is to establish compensation for attendance at Commission/ Committee Meetings for City Commissioners/Committee Members. Drawing Warrants and Checks Upon City Funds California State law requires the Mayor and City Clerk to execute and countersign all warrants and checks issued for payment from City funds. Government Code Section 37203 provides that the City Council may prescribe an alternative method for drawing warrants and checks. Through adoption of this Policy, the City Council established an alternative method to insure the timely drawing of warrants and checks upon City funds. Travel, Expense and Reimbursement Policy The City of Diamond Bar recognizes the value of attendance by City officials and employees at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the provisions of this policy and in compliance with California Government Code Sections 53232.2 and 53232.3. Fixed Asset Capitalization and Inventory Control Policy The purpose of this policy is to ensure adequate control and appropriate use of City fixed assets. The procedures are intended to define fixed assets and to establish guidelines for budgeting, purchasing and disposing fixed assets. This policy does not apply to infrastructure assets. FINANCIAL POLICIES City of Diamond Bar, California 45 FY 2018/19 Draft Budget 8.1.a Packet Pg. 164 Anti-Fraud Policy To establish policy and procedures for clarifying acts that are considered to be fraudulent, describing the steps to be taken when fraud or other related dishonest activities are suspected, and providing procedures to follow in accounting for missing funds, restitution and recoveries. Cash Handling Policy The purpose of this policy is to safeguard public funds and also to maximize resources available for use by the City in delivering programs and services. These policies recognize the decentralized nature of the receipting and depositing process, while providing for standardized procedures. Fund Balance and Reserves Policy The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur for unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund balance also provides cash flow liquidity for the City's general operations. Capital Financing and Debt Management Policy The purpose of this policy is to provide guidelines for the City's utilization of capital financing and debt for capital improvement projects, property acquisition, and projects whose useful life will exceed the term of the financing. Unclaimed Funds Policy The purpose of this policy is to establish the proper disposition and accounting for unclaimed money in accordance with Government Code Sections 50050 through 50056. FINANCIAL POLICIES City of Diamond Bar, California 46 FY 2018/19 Draft Budget 8.1.a Packet Pg. 165 City of Diamond Bar, California 47 FY 2018/19 Draft Budget 8.1.a Packet Pg. 166 SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS General Fund Special Funds Special Revenue Funds Capital Projects Fund Debt Service Fund Internal Service Funds Fiduciary Funds Total EST. FUND BAL @ 6/30/2018 $21,133,665 $2,183,512 $5,499,954 $(290,141)$80 $2,284,042 $242,069 $31,053,181 Estimated Revenues Property Taxes 5,329,169 —791,091 ————6,120,260 Other Taxes 7,831,000 —6,019,819 ————13,850,819 State Subventions 6,240,720 ——————6,240,720 From Other Agencies 840,000 —2,287,525 377,713 ———3,505,238 Fines & Forfeitures 407,500 ——————407,500 Current Service Charges 2,111,710 —1,610,000 ————3,721,710 Use Of Money & Property 1,524,860 29,500 57,750 —100 28,800 10,000 1,651,010 Cost Reimbursements 125,000 15,500 92,000 ————232,500 Transfers In 1,259,377 20,000 490,981 9,806,055 858,307 1,697,865 86,600 14,219,185 Use of Reserves 3,826,775 928,505 2,628,186 ——575,700 —7,959,166 Total Revenue $29,496,111 $993,505 $13,977,352 $10,183,768 $858,407 $2,302,365 $96,600 $57,908,108 Expenditures by Function City Administration $2,608,099 $20,000 $—$—$—$—$—$2,628,099 Administration & Support 4,059,161 15,500 1,235,000 ————5,309,661 Public Safety 7,307,703 —30,000 ————7,337,703 Community Development 1,627,770 432,500 726,860 ————2,787,130 Parks & Recreation 3,496,499 —78,750 ————3,575,249 Public Works 5,399,927 —3,226,009 ————8,625,936 Capital Projects ———10,183,768 ——10,183,768 Debt Service ————858,407 ——858,407 Internal Service —————2,202,365 —2,202,365 Transfers Out 4,912,947 525,505 8,680,733 ——100,000 —14,219,185 Total Expenditures $29,412,106 $993,505 $13,977,352 $10,183,768 $858,407 $2,302,365 $—$57,727,503 Use of Reserves $3,826,775 $928,505 $2,628,186 $—$—$575,700 $—$7,959,166 EST. FUND BAL @ 6/30/2019 $17,390,895 $1,255,007 $2,871,768 $(290,141)$80 $1,708,342 $338,669 $23,274,620 Net Change In Fund Balance $(3,742,770)$(928,505)$(2,628,186)$—$—$(575,700)$96,600 $(7,778,561) Percentage of Change -17.7%-42.5%-47.8%—%—%-25.2%39.9%-25.0% CONSOLIDATED FINANCIAL SCHEDULE City of Diamond Bar, California 48 FY 2018/19 Draft Budget 8.1.a Packet Pg. 167 SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS (in Thousands of Dollars) Governmental Funds Proprietary Funds Fiduciary Funds Total General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund All Funds 2017 Actual 2018 Est Actual 2019 Budget 2017 Actual 2018 Est Actual 2019 Budget 2017 Actual 2018 Est Actual 2019 Budget 2017 Actual 2018 Est Actual 2019 Budget 2017 Actual 2018 Est Actual 2019 Budget 2017 Actual 2018 Est Actual 2019 Budget Financial Sources Property Taxes $4,921 $5,193 $5,329 $—$—$—$769 $790 $791 $—$—$—$—$—$—$5,690 $5,983 $6,120 Other Taxes 7,748 7,807 7,831 ———3,859 4,937 6,020 ——————11,607 12,744 13,851 State Subventions 5,788 6,041 6,241 ————————————5,788 6,041 6,241 From Other Agencies 450 —840 174 352 378 1,544 615 2,288 ——————2,168 967 3,506 Fines & Forfeitures 460 405 407 ————————————460 405 407 Current Service Charges 2,831 3,526 2,112 ———1,491 1,894 1,610 ——————4,322 5,420 3,722 Use Of Money & Property 918 1,489 1,525 ———131 97 103 30 29 28 2 8 10 1,081 1,623 1,666 Cost Reimbursements 271 121 125 ———88 —92 10 —————369 121 217 Transfers In 1,155 1,127 1,259 4,285 4,630 9,806 1,094 1,415 1,369 589 903 1,698 85 85 87 7,208 8,160 14,219 Use of Reserves 579 2,994 3,827 ———795 360 3,556 295 410 576 ———1,669 3,764 7,959 Total Financial Sources $25,121 $28,703 $29,496 $4,459 $4,982 $10,184 $9,771 $10,108 $15,829 $924 $1,342 $2,302 $87 $93 $97 $40,362 $45,228 $57,908 Financial Uses City Administration $1,825 $2,698 $2,608 $—$—$—$14 $15 $20 $—$—$—$—$—$—$1,839 $2,713 $2,628 Administration & Support 3,229 3,633 4,059 ———695 15 1,251 ———13 ——3,937 3,648 5,310 Public Safety 6,567 6,902 7,308 ———10 5 30 ——————6,577 6,907 7,338 Community Development 1,747 1,734 1,628 ———1,050 901 1,159 ——————2,797 2,635 2,787 Parks & Recreation 2,736 3,164 3,496 ———61 73 79 ——————2,797 3,237 3,575 Public Works 4,789 5,896 5,400 ———2,343 3,049 3,226 ——————7,132 8,945 8,626 Capital Projects ———4,767 4,982 10,184 21 98 ———————4,788 5,080 10,184 Debt Service ——————859 859 858 ——————859 859 858 Internal Service —————————771 1,342 2,202 ———771 1,342 2,202 Transfers Out 1,977 3,018 4,913 ———4,993 5,093 9,206 153 —100 ———7,123 8,111 14,219 Total Financial Uses $22,870 $27,045 $29,412 $4,767 $4,982 $10,184 $10,046 $10,108 $15,829 $924 $1,342 $2,302 $13 $—$—$38,620 $43,477 $57,727 Surplus (Deficit)$2,251 $1,658 $84 $(308)$—$—$(275)$—$—$—$—$—$74 $93 $97 $1,742 $1,751 $181 Fund Balance Beginning Balance $20,797 $22,469 $21,133 $18 $(290)$(290)$9,113 $8,043 $7,683 $2,989 $2,694 $2,284 $75 $149 $242 $32,992 $33,065 $31,052 Surplus (Deficit)2,251 1,658 84 (308)——(275)—————74 93 97 1,742 1,751 181 Use of Reserves (579)(2,994)(3,827)———(795)(360)(3,556)(295)(410)(576)———(1,669)(3,764)(7,959) Ending Balance 22,469 21,133 17,390 (290)(290)(290)8,043 7,683 4,127 2,694 2,284 1,708 149 242 339 33,065 31,052 23,274 Change in Balance $1,672 $(1,336)(3,743)$(308)$——$(1,070)$(360)(3,556)$(295)$(410)(576)$74 $93 97 $73 $(2,013)(7,778) % Change 8.0%-5.9%-17.71%-1,711%—%—%-11.7%-4.5%-46.3%-9.9%-15.2%-25.2%98.7%62.4%40.1%0.2%-6.1%-25.0% THREE YEAR CONSOLIDATED AND FUND FINANCIAL SCHEDULE City of Diamond Bar, California 49 FY 2018/19 Draft Budget 8.1.a Packet Pg. 168 WHAT IS FUND BALANCE? Fund balance reflects the net financial resources of a fund - in other words, assets minus liabilities - in simpler terms, dollars available to spend. If some of the funds’ resources are not available to spend, this would be indicated by “restricting” or “reserving” a portion of fund balance. The Governmental Accounting Standards Board (GASB) Statement Number 54, Fund Balance Reporting and Governmental Fund Type Definitions, is effective for fiscal years beginning after June 15, 2010. The objective of the statement is to improve the usefulness and understandability of governmental fund balance information. The statement provides clearly defined categories of fund balance to make the nature and extent of the constraints placed on a government’s fund balance more transparent. GASB 54 classifications of fund balance are as follows: •Nonspendable - The net current financial resources that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Generally, not in spendable form means that an item is not expected to be converted to cash. Examples include inventory, prepaid amounts, long-term amounts of loans and notes receivable and property acquired for resale. •Restricted - The portion of fund balance on which constraints have been placed by creditors, grantors, contributors, laws or regulations of other governments, constitutional provisions or enabling legislation. •Committed - The portion of fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the highest level of decision- making authority i.e. the City Council. These amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking the same action it employed to previously commit the amounts. •Assigned - The portion of fund balance that is intended to be used for specific purposes, but is neither restricted nor committed. Such intent needs to be established at either the highest level of decision-making i.e. City Council or by an official designated for that purpose i.e. City Manager and/or Finance Director. •Unassigned - The portion of fund balance that represents amounts that are not nonspendable, restricted, committed or assigned to specific purposes. The General Fund is the only fund that should report this category of fund balance. The City will strive to maintain an unassigned fund balance of 3 months of the budgeted operational expenditures in the City's General Fund. The purpose of this unassigned balance is to alleviate significant unanticipated budget shortfalls and to ensure the orderly provisions of services to citizens. GASB 54 classification is only required for governmental funds. Therefore, no presentation is included on Internal Service Funds or Agency Funds - those balances are restricted by their individual purposes 100%. FUND BALANCE City of Diamond Bar, California 50 FY 2018/19 Draft Budget 8.1.a Packet Pg. 169 Resources Uses Fund # Fund Title FB Reserves @ 06/30/18 Revenues Transfers In Total Resources Expenditures Transfers Out FB Reserves @ 06/30/19 % Change in FB Reserves Explanation of Change in FB Reserves Greater Than 10% 001 General Fund $21,133,665 $24,409,959 $1,259,377 $46,803,001 $24,499,159 $4,912,947 $17,390,895 -17.7% GF Reserves are being used primarily for CIP projects and other Council approved uses of reserves 011 Com Organization Support Fund ——20,000 $20,000 20,000 —$——% 012 Law Enforcement Reserve Fund 1,030,944 13,000 —$1,043,944 —100,000 $943,944 -8.4% 015 General Plan Revision Fund 449,538 8,000 —$457,538 432,500 —$25,038 -94.4%Money set aside for GP will be expended 018 Technology Reserve Fund 335,905 3,000 —$338,905 —338,905 $—-100.0%Money set aside for new systems will be expended 020 OPEB Reserve Fund 367,125 21,000 —$388,125 15,500 86,600 $286,025 -22.1%Reserves are being invested into OPEB Trust 108 Road Maintenance & Rehab (RMRA)253,141 952,641 —$1,205,782 —1,200,282 $5,500 -97.8%Reserves are being used for CIP projects 109 Measure M Fund 228,641 788,501 —$1,017,142 —937,691 $79,451 -65.3%Reserves are being used for CIP projects 110 Measure R Fund 212,057 699,368 —$911,425 —844,868 $66,557 -68.6%Reserves are being used for CIP projects 111 Gas Tax Fund 77,822 1,443,773 —$1,521,595 —1,521,595 $—-100.0%Reserves are being used for CIP projects 112 Prop A - Transit Fund 1,062,777 2,051,939 —$3,114,716 2,657,002 331,200 $126,514 -88.1%Prop A funds are being exchanged for Gen Fund funds 113 Prop C - Transit Fund 596,161 936,971 —$1,533,132 562,140 864,319 $106,673 -82.1%Reserves are being used for CIP projects 114 MAP-21 Fund 363 ——$363 ——$363 —% 115 Integrated Waste Mgmt Fund 1,196,880 639,000 —$1,835,880 566,706 10,000 $1,259,174 5.2% 116 Traffic Mitigation Fund 392,322 8,000 —$400,322 —254,460 $145,862 -62.8%Reserves are being used for CIP projects 117 Sewer Mitigation Fund 112,097 1,000 —$113,097 —64,551 $48,546 -56.7%Reserves are being used for CIP projects 118 Air Quality Improvement Fund 137,369 73,000 —$210,369 103,545 74,195 $32,629 -76.2% Reserves are being used to purchase a low emissions vehicle and to install a electric car charging station at City Hall 119 SB821 Trails (TDA)—157,338 —$157,338 —157,338 $——% 120 MTA Grants Fund 33 1,278,800 —$1,278,833 —1,278,800 $33 —% 121 Waste Hauler Fund 68,544 131,000 —$199,544 —128,000 $71,544 4.4% 122 Park Fees (Quimby) Fund 223,225 3,000 —$226,225 —202,997 $23,228 -89.6%Reserves are being used for CIP projects 123 Prop A - Safe Neighborhood Pks Fd —50,000 —$50,000 —50,000 $——% 124 Park & Facility Development Fund 46,804 1,000 —$47,804 —45,804 $2,000 -95.7%Reserves are being used for CIP projects 125 Community Dev Block Grant Fd —468,734 —$468,734 130,044 338,690 $——% 126 Citizens Option for Public Sfty Fund 205,122 103,000 —$308,122 20,000 110,226 $177,896 -13.3% The expense for the Law Enforcement Technician is higher than the annual allocation therefore reserves are being used to bridge the gap 128 CA Law Enforcement Equip Fund 12,937 250 —$13,187 10,000 —$3,187 -75.4%We no longer receive this funding source 131 Street Beautification Fund 318,197 ——$318,197 ——$318,197 —% 132 Measure A Neighborhood Parks Act —236,770 —$236,770 —190,717 $46,053 —% 133 CASP (SB1186) Fund 8,000 8,000 —$16,000 ——$16,000 100.0% The City will continue to save each year's allocation until such time that there is enough to fund an appropriate accessibility project 135 PEG Fees Fund 276,471 104,000 —$380,471 35,000 75,000 $270,471 -2.2% 138 Landscape Maintenance Dist - 38 —274,170 101,395 $375,565 375,565 —$——% 139 Landscape Maintenance Dist - 39 —294,764 245,588 $540,352 540,352 —$——% 141 Landscape Maintenance Dist - 41 —122,157 143,998 $266,155 266,155 —$——% 160 Used Oil Grant 19,405 16,000 —$35,405 15,700 —$19,705 1.5% 161 Beverage Recycling Grant 51,586 15,009 —$66,595 14,410 —$52,185 1.2% FUND BALANCE City of Diamond Bar, California 51 FY 2018/19 Draft Budget 8.1.a Packet Pg. 170 FB Reserves @ Resources Uses Fund # Fund Title FB Reserves @ 06/30/18 Revenues Transfers In Total Resources Expenditures Transfers Out FB Reserves @ 06/30/19 % Change in FB Reserves Explanation of Change in FB Reserves Greater Than 10% 250 Capital Improvement Project Fund (290,141)377,713 9,806,055 $9,893,627 10,183,768 —$(290,141)—% 370 Debt Service Fund 80 100 858,307 $858,487 858,407 —$80 —% 510 Self Insurance Fund 921,506 8,500 369,065 $1,299,071 377,565 —$921,506 —% 520 Vehicle Maint & Replacement Fund 393,458 7,500 —$400,958 198,000 —$202,958 -48.4%No transfer in this FY so expenses are funded w/reserves 530 Equipment Maint & Replace Fund 526,500 5,800 1,328,800 $1,861,100 1,478,800 —$382,300 -27.4%Reduction in reserves is due to depreciation expense 540 Building Facility & Maint Fund 442,578 7,000 —$449,578 148,000 100,000 $201,578 -54.5%No transfer in this FY so expenses are funded w/reserves 620 OPEB Trust Fund 242,069 10,000 86,600 $338,669 ——$338,669 39.9%Contribution being made from OPEB Reserve Fund Grand Totals $31,053,181 $35,729,757 $14,219,185 $81,002,123 $43,508,318 $14,219,185 $23,274,620 FUND BALANCE City of Diamond Bar, California 52 FY 2018/19 Draft Budget 8.1.a Packet Pg. 171 City of Diamond Bar, California 53 FY 2018/19 Draft Budget 8.1.a Packet Pg. 172 All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Supplemental Roll Taxes levied when secured property is sold to a new owner. It is calculated as the difference between what the seller paid for property tax and what the new owner is expected to pay prorated from the time of closing escrow until the next property tax bill is prepared by the Assessor. Prior Year Uncollected Taxes paid in the current year, which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. Consultant HdL & Companies provides annual estimates for Secured and Unsecured Property Taxes. Supplemental and Delinquent Property Taxes are based on the latest 3 year average trend. OTHER TAXES Sales and Use Tax As a result of the Bradley-Burns Local Sales and Use Tax law, 1% of the Sales & Use Tax is to be distributed to the City. Consultant HdL & Companies provides annual estimates. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Estimate based on historical trends. REVENUE DESCRIPTIONS City of Diamond Bar, California 54 FY 2018/19 Draft Budget 8.1.a Packet Pg. 173 Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches and Waste Hauler. Estimate based on franchise agreements with each franchisee. FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriff's Department. Miscellaneous Other fines and forfeitures not included above. Estimate based on historical trends and changes to the City and/or County Fee Schedule. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. Encroachment Permit Fees These fees are levied to cover costs of inspections for work within the public right- of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. REVENUE DESCRIPTIONS City of Diamond Bar, California 55 FY 2018/19 Draft Budget 8.1.a Packet Pg. 174 Certified Access Specialist Program (CASP) Fees SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction related accessibility. Estimate based on historical business license volume and the State's Fee Schedule. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. Recreation Fees These fees are levied to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events. Estimate based on trending program participation and any changes to the City's Fee Schedule. Public, Educational and Governmental (PEG) Fees Fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. These funds may only be used for capital improvements related to the City's operations of its PEG channels. Estimate based on historical trends. INTERGOVERNMENTAL REVENUE Vehicle License Fee (VLF) - Property In-Lieu Tax The Motor Vehicle In-Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the State. VLF has now been totally eliminated. To fill the gap created by the cut the State instituted a property tax swap where the City receives additional property tax to offset the loss of VLF. These funds are included in the budget as VLF Property Tax in Lieu revenue. Projection prepared by consultant HdL Companies, LLC. REVENUE DESCRIPTIONS City of Diamond Bar, California 56 FY 2018/19 Draft Budget 8.1.a Packet Pg. 175 AB2766 - Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Estimate based on historical trends. Gas Tax Section 2105 This Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Highway Users Tax Act (HUTA) This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Road Maintenance & Rehabilitation Act of 2017 (SB-1) This source of revenue was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. A fuel tax increase began on November 1, 2017. The value-based transportation fee began on January 1, 2018. The price-based excise tax will be reset on July 1, 2019 and the new zero emissions vehicle fee will begin on July 1, 2020. Gas Tax, HUTA and SB-1 estimates are provided by California Local Government Finance Almanac which bases their estimates on State Department of Finance statewide revenue projections. Measure M Approved by the voters on November 6, 2016, this half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/ safety. The City received its first allocation of Measure M funds during FY 2017-18. REVENUE DESCRIPTIONS City of Diamond Bar, California 57 FY 2018/19 Draft Budget 8.1.a Packet Pg. 176 Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R - Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Measure M, Prop A, Prop C and Measure R estimates come from L.A. County Metropolitan Transportation Authority (MTA). Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks and to employ at-risk youth. Projects utilizing the California Conservation Corps are funded through the at-risk youth element of this program. This program ended in FY 2017-18. Measure A Neighborhood Parks Act Approved by the voters in November 2016, this new source of revenue in FY 2018-19 provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. Annual estimates are received from the Los Angeles County Regional Park and Open Space District. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation REVENUE DESCRIPTIONS City of Diamond Bar, California 58 FY 2018/19 Draft Budget 8.1.a Packet Pg. 177 Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. Estimate based on historical trends. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Estimate based on historical trends. Habitat Conservation Fund (HFC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to local agencies to protect threatened species, to address wildlife corridors, to create trails and to provide for nature interpretation programs which bring urban residents into park and wildlife areas. Grant awards vary from year to year so this is based on individual grant criteria. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Based on estimates from Los Angeles County. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate-income census tracts and/or to benefit low and moderate-income persons. Based on estimates received from the Community Development Commission of the County of Los Angeles. Moving Ahead For Progress In The 21st Century (MAP-21) The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation’s streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Estimate based on historical trends. REVENUE DESCRIPTIONS City of Diamond Bar, California 59 FY 2018/19 Draft Budget 8.1.a Packet Pg. 178 Land & Water Conservation Fund (LWCF) LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Grant awards vary from year to year so this is based on individual grant criteria. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Grant awards vary from year to year so this is based on individual grant criteria. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses. All three of these revenue source estimates are based on historical trends. Street Beautification - Developer Paid Funds received from development projects to be used toward the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. Estimate based on anticipated development projects and the associated fees. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. REVENUE DESCRIPTIONS City of Diamond Bar, California 60 FY 2018/19 Draft Budget 8.1.a Packet Pg. 179 USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, Local Agency Investment Fund, and Federal Agency notes. The City's investment software produces a projection based on the holdings in the portfolio. REVENUE DESCRIPTIONS City of Diamond Bar, California 61 FY 2018/19 Draft Budget 8.1.a Packet Pg. 180 Property Taxes 5,329,169 18.1% Other Taxes 7,831,000 26.5% Subventions -State 6,240,720 21.2% From Other Agencies 840,000 2.8% Fines &Forfeitures 407,500 1.4% Current Service Charges 2,111,710 7.2% Use of Money and Property 1,524,860 5.2% Cost Reimbursements 125,000 0.4% Transfers In-Other Funds: 1,259,377 4.3% Fund Balance Reserves 3,826,775 13.0% Total Revenue: $29,496,111 FY 2018/19 GENERAL FUND REVENUE City of Diamond Bar, California 62 FY 2018/19 Draft Budget 8.1.a Packet Pg. 181 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed Property Taxes 30010 Current Secured $4,599,738 $4,802,000 $4,875,000 $5,006,469 30020 Current Unsecured 183,756 185,000 185,000 188,000 30050 Supplemental Roll 128,189 122,000 123,000 124,700 30100 Prior Year Property Tax (7,146)(10,000)(10,000)(10,000) 30200 Misc. Property Taxes —1,000 —— 30250 Interest Penalties & Delinquencies 16,078 22,000 20,000 20,000 Total Property Taxes $4,920,614 $5,122,000 $5,193,000 $5,329,169 Other Taxes 31010 Sales Tax $5,191,608 $5,162,100 $5,082,700 $5,196,000 31200 Transient Occupancy Tax 923,527 950,000 1,050,000 1,050,000 31210 Franchise Tax 1,320,617 1,349,000 1,299,180 1,285,000 31250 Property Transfer Tax 311,810 300,000 375,000 300,000 Total Other Taxes $7,747,562 $7,761,100 $7,806,880 $7,831,000 Subventions - State 31340 Homeowners Exemption $30,418 $30,500 $30,500 $30,500 31700 Motor Vehicle in Lieu (VLF)25,571 —30,039 — 31701 VLF - Property Tax in Lieu 5,731,852 5,981,138 5,981,138 6,210,220 Total Subventions - State $5,787,841 $6,011,638 $6,041,677 $6,240,720 From Other Agencies 31900 Intergovernmental Revenue - Other $450,000 $225,000 $—$840,000 Total From Other Agencies $450,000 $225,000 $—$840,000 Fines & Forfeitures 32150 Vehicle Code Fines $209,737 $185,000 $185,000 $185,000 32200 General Fines 14,334 18,000 15,000 15,000 32210 Municipal Code Fines 4,727 5,000 5,500 5,000 32230 Parking Fines 203,502 185,000 185,000 185,000 32250 Vehicle Impound Fees 10,400 7,500 7,500 7,500 32270 False Alarm Fees 17,625 15,000 7,000 10,000 Total Fines & Forfeitures $460,325 $415,500 $405,000 $407,500 Current Service Charges Building Fees: 34110 Building Permits $574,605 $479,119 $531,587 $277,520 34120 Plumbing Permits 121,403 63,187 129,191 36,600 34130 Electrical Permits 88,443 69,200 69,200 40,090 34140 Mechanical Permits 59,786 36,556 45,425 21,175 34200 Permit Issuance Fee 89,125 93,343 83,552 54,070 34250 Inspection Fees 15,899 8,835 2,576 5,120 34300 Plan Check Fees 559,203 609,962 498,211 353,300 34310 Plan Retention Fee 24,639 31,171 31,171 18,055 34350 SMIP Fees 7,873 5,381 6,011 3,120 34355 Building Standards Admin Fee 2,472 2,129 1,959 1,235 34415 Waste Reduction Fees 900 —1,500 1,560 Sub-Total $1,544,348 $1,398,883 $1,400,383 $811,845 GENERAL FUND REVENUE OVERVIEW City of Diamond Bar, California 63 FY 2018/19 Draft Budget 8.1.a Packet Pg. 182 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed Planning Fees: 34430 Current Planning Fees $129,671 $200,000 $200,000 $192,000 34435 Planning Administration Fees 173 ——— 34550 Developer Fees 98,000 ——— 34554 Willow Heights Park Improvement Fees 136,500 ——— 34556 South Pointe Developer Fees —500,000 890,000 — 34560 Business License Fees 21,219 20,000 20,000 20,000 34561 Business License Late Fees 2,500 2,000 2,500 2,500 Sub-Total $388,063 $722,000 $1,112,500 $214,500 Engineering Fees: 34610 Engineering - Plan Check Fees $39,781 $40,000 $30,000 $30,000 34620 Engineering - Address Change Fee 2,588 5,000 5,000 4,000 34630 Engineering - Encroachment Fees 62,822 50,000 45,000 50,000 34640 Engineering - Inspections Fees 8,398 30,000 25,000 30,000 34650 Soils/Traffic/Misc Engineering Fees 35,950 35,000 35,000 45,000 34660 Traffic Mitigation - Engineering 8,513 ——— 34662 Waste Hauler Fees 92,780 190,000 190,000 195,000 34665 Industrial Waste Fees 37,329 30,000 35,000 40,000 Sub-Total $288,162 $380,000 $365,000 $394,000 Recreation Fees: 34720 Community Activities $48,732 $55,117 $60,239 $64,550 34730 Senior Activities 40,520 50,100 45,500 47,350 34740 Athletics 63,799 82,400 51,600 63,750 34760 Fee Programs 225,505 242,020 235,500 260,715 34780 Contract Classes 231,635 260,000 255,000 255,000 34800 Special Event Fees 1,410 ——— Sub-Total $611,601 $689,637 $647,839 $691,365 Total Current Service Charges $2,832,173 $3,190,520 $3,525,722 $2,111,710 Use of Money and Property Misc Use of Money & Property 36600 Returned Check Charges $105 $150 $200 $460 36630 Sale of Fixed Assets 270 ——— 36637 Film Permits —2,500 2,500 3,000 36660 Donations 3,650 4,000 —500 36900 Miscellaneous Revenue 8,052 10,000 10,000 10,000 Sub-Total $12,077 $16,650 $12,700 $13,960 Investments 36100 Investment Earnings $301,672 $325,000 $420,000 $420,900 36110 Unrealized Gain/(Loss) on Invests (404,133)——— 36120 Gain/Loss On Sale of Investments 10,466 7,500 7,500 7,500 Sub-Total $(91,995)$332,500 $427,500 $428,400 GENERAL FUND REVENUE OVERVIEW City of Diamond Bar, California 64 FY 2018/19 Draft Budget 8.1.a Packet Pg. 183 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed Rents & Concessions 36610 Rents & Concessions $158,095 $147,000 $147,000 $150,000 36615 Diamond Bar Center Rental 703,157 800,000 800,000 825,000 36618 Facility Security 31,380 40,000 39,000 39,000 36620 Heritage Park Building Rental 23,058 25,000 22,000 25,000 36625 Parks & Fields Rental 16,711 16,000 12,000 15,000 Sub-Total $932,401 $1,028,000 $1,020,000 $1,054,000 Taxable Sales 36640 City Store Sales $30 $—$—$— 36650 Sale of Printed Material 1,288 2,500 1,500 2,500 Sub-Total $1,318 $2,500 $1,500 $2,500 Property Damage 36800 Property Damage - Public Works $53,598 $22,500 $27,000 $24,000 36810 Property Damage - Parks 8,917 3,000 43 2,000 Sub-Total $62,515 $25,500 $27,043 $26,000 Total Use of Money and Property $916,317 $1,405,150 $1,488,743 $1,524,860 Cost Reimbursements 36950 Cost Reimbursements $271,453 $108,400 $121,063 $125,000 Total Cost Reimbursements $271,453 $108,400 $121,063 $125,000 Transfers In-Other Funds: 39012 Transfer In - Law Enforcement Fund $—$—$—$100,000 39111 Transfer In - Gas Tax Fund 903,433 992,362 978,852 989,151 39115 Transfer In - Integrated Waste Mgmt. Fund 112,220 30,000 8,050 10,000 39123 Transfer In - Prop A Safe Parks Fund 40,900 35,000 35,000 50,000 39126 Transfer In - COPS Fund 98,958 102,934 105,434 110,226 Total Transfers In-Other Funds $1,155,511 $1,160,296 $1,127,336 $1,259,377 Fund Balance Reserves Use of Fund Balance Reserves $579,083 $5,699,471 $2,993,845 $3,826,775 GENERAL FUND TOTAL $25,120,878 $31,099,075 $28,703,266 $29,496,111 GENERAL FUND REVENUE OVERVIEW City of Diamond Bar, California 65 FY 2018/19 Draft Budget 8.1.a Packet Pg. 184 City of Diamond Bar, California 66 FY 2018/19 Draft Budget 8.1.a Packet Pg. 185 By Department City Administration $2,608,099 8.9% Administration & Support $4,059,161 13.8% Public Safety $7,307,703 24.8% Community Development $1,627,770 5.5% Parks &Recreation $3,496,499 11.9% Public Works $5,399,927 18.4% Transfers Out $4,912,947 16.7% Total Appropriations: $29,412,106 FY 2018/19 GENERAL FUND APPROPRIATIONS City of Diamond Bar, California 67 FY 2018/19 Draft Budget 8.1.a Packet Pg. 186 By Category Personnel Services $8,076,420 27.5% Supplies $480,450 1.6% Operating Expenditures $2,906,520 9.9% Professional Services $1,673,995 5.7% Contract Services $11,156,974 37.9% Capital Outlay $204,800 0.7% Transfers $4,912,947 16.7% Total Appropriations: $29,412,106 FY 2018/19 GENERAL FUND APPROPRIATIONS City of Diamond Bar, California 68 FY 2018/19 Draft Budget 8.1.a Packet Pg. 187 Personnel Operating Professional Contract Capital Department Services Supplies Expenditures Services Services Outlay Transfers Total Percentage Community Administration City Council $139,127 $250 $45,850 $—$—$—$—$185,227 0.63 % City Attorney ———695,000 ———695,000 2.36 % City Manager/Clerk 1,063,957 31,000 431,415 201,500 ———1,727,872 5.87 % Finance 586,233 3,000 39,800 156,395 ———785,428 2.67 % Human Resources 377,005 3,000 49,010 2,000 ———431,015 1.47 % Health & Safety Program —13,000 5,300 9,000 ———27,300 0.09 % Information Systems 577,616 32,500 464,950 101,500 32,000 25,300 —1,233,866 4.20 % Civic Center 122,849 44,000 416,175 2,500 —2,000 —587,524 2.00 % Public Information 367,729 35,250 194,315 88,650 12,500 ——698,444 2.37 % Economic Development 142,334 —11,250 130,000 12,000 ——295,584 1.00 % Law Enforcement —6,000 18,500 —7,009,003 ——7,033,503 23.91 % Community Volunteer Patrol —1,000 5,000 ————6,000 0.02 % Fire ————7,500 5,000 —12,500 0.04 % Animal Control ————183,500 ——183,500 0.62 % Emergency Preparedness —20,000 22,200 30,000 ———72,200 0.25 % Transfers Out ——————1,616,172 1,616,172 5.49 % Use of General Fund Reserves ——————3,296,775 3,296,775 11.21 % Community Development Planning 636,684 1,200 21,400 11,000 ———670,284 2.28 % Building and Safety 129,637 2,500 3,000 —520,000 ——655,137 2.23 % Neighborhood Improvement 253,899 400 7,050 —41,000 ——302,349 1.03 % Parks & Recreation - Admin —————————% Diamond Bar Center 871,367 37,150 279,095 20,250 164,880 15,000 —1,387,742 4.72 % Recreation Services 1,330,272 125,200 241,585 3,700 408,000 ——2,108,757 7.17 % Public Works - Admin 413,471 5,000 53,800 222,500 30,000 ——724,771 2.46 % Engineering 272,095 —4,750 —875,000 ——1,151,845 3.92 % Road Maintenance 410,542 75,500 95,000 —1,110,000 80,000 —1,771,042 6.02 % Parks & Facilities Maintenance 381,603 44,500 497,075 —447,278 77,500 —1,447,956 4.92 % Landscape Maintenance ————304,313 ——304,313 1.03 % GENERAL FUND TOTAL $8,076,420 $480,450 $2,906,520 $1,673,995 $11,156,974 $204,800 $4,912,947 $29,412,106 100.00% Percentage of Total 27.46%1.63%9.88%5.69%37.93%0.70%16.70%100.00% FY 2018/19 GENERAL FUND APPROPRIATIONS City of Diamond Bar, California 69 FY 2018/19 Draft Budget 8.1.a Packet Pg. 188 CITY ADMINISTRATION City of Diamond Bar, California 70 FY 2018/19 Draft Budget ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4010 through 001-4030 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES $1,061,011 $1,122,234 $1,110,549 $1,203,084 SUPPLIES 26,115 24,000 23,950 31,250 OPERATING EXPENDITURES 226,397 263,370 241,665 477,265 PROFESSIONAL SERVICES 322,280 1,071,409 994,000 896,500 DEPARTMENT TOTAL $1,635,802 $2,482,013 $2,371,164 $2,608,099 DEPARTMENT INCLUDES: 4010 City Council $185,227 4020 City Attorney 695,000 4020 City Manager/City Clerk's Office 1,727,872 Total Department Expenditures $2,608,099 City Council $185,227 7.1% City Attorney $695,000 26.6% City Manager/City Clerk's Office $1,727,872 66.3% 8.1.a Packet Pg. 189 DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five Council Members are elected at-large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council sets policy and establishes quality of municipal services for the community by determining service levels and revenue obligations through the adoption of an annual budget, authorizing City contracts and expenditures, and adopting necessary regulatory measures. Council Members represent the City on various intergovernmental organizations to achieve governmental cooperation and advocate for programs that are consistent with the needs of the community. CITY COUNCIL City of Diamond Bar, California 71 FY 2018/19 Draft Budget 8.1.a Packet Pg. 190 DEPARTMENT: City Administration DIVISION:City Council ORGANIZATION #:001-4010 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $48,382 $44,760 $44,760 $44,760 40070 City Paid Benefits 3,036 6,010 6,010 5,684 40080 Retirement 5,711 5,318 5,318 2,828 40081 Classic Mbr - Pmt Amrt Base ———1,003 40082 PEPRA Member Retirement ———2,167 40083 Worker's Comp. Expense —358 358 358 40085 Medicare 3,231 1,301 1,301 1,327 40090 Benefit Allotment 74,904 78,000 78,000 81,000 TOTAL PERSONNEL $135,265 $135,747 $135,747 $139,127 SUPPLIES 41200 Operating Supplies $19 $500 $250 $250 TOTAL SUPPLIES $19 $500 $250 $250 OPERATING EXPENDITURES 42112 Photography $22 $750 $750 $1,000 42125 Telephone 2,595 2,700 2,700 2,700 42130 Rental/Lease of Equipment —2,000 —— 42315 Membership & Dues —500 500 500 42320 Publications —200 —— 42325 Meetings 815 1,000 1,000 1,000 42330 Travel-Conferences 12,676 16,000 12,000 22,650 42335 Travel-Mileage & Auto Allow 14,767 18,000 18,000 18,000 TOTAL OPERATING EXP $30,875 $41,150 $34,950 $45,850 DIVISION TOTAL $166,159 $177,397 $170,947 $185,227 CITY COUNCIL City of Diamond Bar, California 72 FY 2018/19 Draft Budget 8.1.a Packet Pg. 191 DIVISION NO. 4020 The City Attorney serves as the City's legal counsel, reviews resolutions, ordinances and agreements, and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City periodically has the need for legal services related to code enforcement prosecution which is also provided for within this Division. The City may also enlist the services of additional legal experts as needed to address personnel issues and to assist with other matters important to the community. CITY ATTORNEY City of Diamond Bar, California 73 FY 2018/19 Draft Budget 8.1.a Packet Pg. 192 DEPARTMENT: City Administration DIVISION:City Attorney ORGANIZATION #:001-4020 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal $153,639 $140,000 $146,000 $155,000 44021 Prof Svcs - Special Legal 16,965 555,000 555,000 500,000 44023 Prof Svcs - Sp Lgl Code Enf 41,520 75,000 25,000 40,000 TOTAL PROFESSIONAL SVCS $212,124 $770,000 $726,000 $695,000 DIVISION TOTAL $212,124 $770,000 $726,000 $695,000 CITY ATTORNEY City of Diamond Bar, California 74 FY 2018/19 Draft Budget 8.1.a Packet Pg. 193 DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel and establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally, the City Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is responsible for the management of all City records, public hearing notices and for the maintenance of the municipal code. This position also acts as the chief election officer for municipal elections. Administrative and clerical support to the Council Members is also provided through the City Manager/City Clerk’s office. CITY MANAGER / CITY CLERK City of Diamond Bar, California 75 FY 2018/19 Draft Budget 8.1.a Packet Pg. 194 DEPARTMENT:City Administration DIVISION:City Manager/ Clerk ORGANIZATION #:001-4030 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $674,838 $702,500 $702,500 $730,223 40020 Over-Time Wages 263 1,000 500 500 40030 Part Time Wages 21,006 36,875 20,000 36,875 40070 City Paid Benefits 6,216 7,592 7,592 7,800 40080 Retirement 117,953 126,500 126,500 111,670 40081 Classic Mbr - Pmt Amrt Base ———39,594 40083 Worker's Comp. Expense 5,943 10,360 10,510 12,310 40084 Short/Long Term Disability 3,204 3,890 3,890 4,292 40085 Medicare 12,034 13,530 13,830 12,168 40087 Social Security ——1,240 2,286 40090 Benefit Allotment 84,288 84,240 88,240 106,239 TOTAL PERSONNEL $925,745 $986,487 $974,802 $1,063,957 SUPPLIES 41200 Operating Supplies $19,296 $18,000 $18,000 $21,500 41300 Small Tools & Equipment —500 1,700 2,000 41400 Promotional Supplies 6,800 5,000 4,000 7,500 TOTAL SUPPLIES $26,096 $23,500 $23,700 $31,000 OPERATING EXPENDITURES 42110 Printing $7,458 $11,000 $8,000 $8,000 42113 Engraving Services 532 2,500 1,500 2,500 42115 Advertising 13,596 17,500 5,000 15,000 42120 Postage 17,670 25,000 25,000 25,000 42124 Technology 3,000 4,500 4,200 4,200 42125 Telephone 1,035 1,100 1,100 1,100 42130 Rental/Lease of Equipment 3,443 500 750 750 42140 Rental/Lease of Real 50,692 52,680 52,700 54,000 42200 Equipment Maintenance 302 5,500 2,800 2,800 42315 Membership & Dues 35,650 40,000 43,225 44,675 42320 Publications 9,507 9,000 9,000 9,750 42325 Meetings 9,300 5,000 7,000 7,000 42330 Travel-Conferences 17,109 13,500 12,000 14,950 42335 Travel-Mileage & Auto Allow 10,611 10,440 10,940 6,440 42340 Education & Training 1,881 2,000 1,500 1,500 42390 Elections 13,736 22,000 22,000 233,750 TOTAL OPERATING EXP $195,521 $222,220 $206,715 $431,415 PROFESSIONAL SERVICES 44000 Professional Services $110,156 $301,409 $268,000 $201,500 TOTAL PROFESSIONAL SVCS $110,156 $301,409 $268,000 $201,500 CAPITAL OUTLAY 46220 Furniture $—$1,000 $1,000 $— TOTAL CAPITAL OUTLAY $—$1,000 $1,000 $— DIVISION TOTAL $1,257,519 $1,534,616 $1,474,217 $1,727,872 CITY MANAGER / CITY CLERK City of Diamond Bar, California 76 FY 2018/19 Draft Budget 8.1.a Packet Pg. 195 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4050 through 001-4096 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES $1,758,470 $1,997,050 $1,906,850 $2,173,766 SUPPLIES 84,658 130,975 119,950 130,750 OPERATING EXPENDITURES 960,839 1,175,254 1,160,753 1,180,800 PROFESSIONAL SERVICES 522,138 705,643 651,391 490,045 CONTRACT SERVICES 39,699 76,719 70,000 56,500 CAPITAL OUTLAY 51,480 55,408 51,300 27,300 DEPARTMENT TOTAL $3,417,285 $4,141,048 $3,960,244 $4,059,161 DEPARTMENT INCLUDES: 4050 Finance $785,428 4060 Human Resources & Risk Management 431,015 4065 Health & Safety Program 27,300 4070 Information Systems 1,233,866 4093 Civic Center 587,524 4095 Public Information 698,444 4096 Economic Development 295,584 Total Department Expenditures $4,059,161 Finance $785,428 19.3% Human Resources $431,015 10.6% Health &Safety Program $27,300 0.7% Information Systems $1,233,866 30.4% Civic Center $587,524 14.5% Public Information $698,444 17.2% Economic Development $295,584 7.3% ADMINISTRATION & SUPPORT City of Diamond Bar, California 77 FY 2018/19 Draft Budget 8.1.a Packet Pg. 196 DIVISION NO. 4050 The Finance Division administers the financial affairs of the City of Diamond Bar. The department manages the City's revenues, expenditures, budget, investments, purchasing, accounting and transit activities. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, banking services, issuance of Metrolink train and Foothill Transit bus passes, budget preparation, audits, financial reporting, issuance and management of City debt and financial administration of grants. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. FINANCE City of Diamond Bar, California 78 FY 2018/19 Draft Budget 8.1.a Packet Pg. 197 DEPARTMENT: Administration & Support DIVISION:Finance ORGANIZATION #:001-4050 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $407,544 $400,900 $400,900 $415,056 40020 Over-Time Wages 104 1,000 1,000 1,000 40070 City Paid Benefits 5,034 5,380 5,380 5,142 40080 Retirement 74,310 78,560 78,560 64,716 40081 Classic Mbr - Pmt Amrt Base ———22,946 40083 Worker's Comp. Expense 3,248 3,170 3,170 3,278 40084 Short/Long Term Disability 2,213 2,415 2,415 2,499 40085 Medicare 6,407 6,390 6,390 6,602 40090 Benefit Allotment 64,873 62,390 62,390 64,994 TOTAL PERSONNEL $563,734 $560,205 $560,205 $586,233 SUPPLIES 41200 Operating Supplies $1,446 $3,000 $1,500 $2,000 41300 Small Tools & Equipment 245 1,000 500 1,000 TOTAL SUPPLIES $1,692 $4,000 $2,000 $3,000 OPERATING EXPENDITURES 42110 Printing $3,395 $4,600 $4,974 $5,250 42124 Technology 1,200 1,200 1,200 1,200 42128 Banking Charges 16,640 21,000 18,600 18,600 42200 Equipment Maintenance 417 950 500 1,000 42315 Membership & Dues 1,504 1,400 1,185 1,250 42320 Publications 418 500 —500 42325 Meetings 204 500 350 500 42330 Travel-Conferences 1,021 4,000 3,200 5,200 42335 Travel-Mileage & Auto Allow 3,404 3,500 3,500 3,500 42340 Education & Training 2,198 2,900 2,000 2,800 TOTAL OPERATING EXP $30,401 $40,550 $35,509 $39,800 PROFESSIONAL SERVICES 44000 Professional Services $85,366 $77,200 $77,640 $79,145 44010 Prof Svcs-Acctg & Auditing 67,101 77,500 77,450 77,250 TOTAL PROFESSIONAL SVCS $152,467 $154,700 $155,090 $156,395 DIVISION TOTAL $748,293 $759,455 $752,804 $785,428 FINANCE City of Diamond Bar, California 79 FY 2018/19 Draft Budget 8.1.a Packet Pg. 198 DIVISION NO. 4060 The Human Resources and Risk Management Division provides for the management of personnel services and risk management. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training, employee relations, employee safety, worker’s compensation and general liability claims. The Human Resources and Risk Management staff also act in an advisory capacity to the City Executive team on administrative matters that impact the workforce. HUMAN RESOURCES & RISK MANAGEMENT City of Diamond Bar, California 80 FY 2018/19 Draft Budget 8.1.a Packet Pg. 199 DEPARTMENT: Administration & Support DIVISION: Human Resources & Risk Management ORGANIZATION #:001-4060 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $187,446 $265,950 $192,240 $276,577 40070 City Paid Benefits 1,983 2,705 2,705 2,574 40080 Retirement 37,360 52,575 37,950 43,396 40081 Classic Mbr - Pmt Amrt Base ———15,387 40083 Worker's Comp. Expense 1,499 2,120 2,120 1,618 40084 Short/Long Term Disability 1,125 1,170 1,170 1,234 40085 Medicare 2,840 4,025 2,960 4,179 40090 Benefit Allotment 29,642 30,840 30,840 32,040 40093 Benefits Administration 6,228 ——— TOTAL PERSONNEL $268,122 $359,385 $269,985 $377,005 SUPPLIES 41200 Operating Supplies $917 $1,600 $1,600 $1,500 41400 Promotional Supplies 484 2,000 2,000 1,500 TOTAL SUPPLIES $1,401 $3,600 $3,600 $3,000 OPERATING EXPENDITURES 42110 Printing $527 $250 $250 $1,500 42115 Advertising 4,060 1,500 1,000 2,000 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 4,279 4,950 4,595 5,220 42320 Publications 288 900 100 600 42325 Meetings 2,225 3,500 3,000 3,500 42330 Travel-Conferences 2,175 900 600 2,500 42335 Travel-Mileage/Auto Allow 1,542 1,740 1,740 1,740 42340 Education & Training 5,370 18,500 18,500 15,000 42341 Employee Tuition Reimb —6,500 6,300 3,500 42345 Pre-Employment Screening 12,482 7,500 9,000 7,500 42346 Misc Employee Benefits 2,190 1,500 1,500 1,500 42347 Employee Recognition Prgm.4,443 3,250 1,500 3,250 TOTAL OPERATING EXP $40,781 $52,190 $49,285 $49,010 PROFESSIONAL SERVICES 44000 Professional Services $1,254 $2,000 $100 $2,000 TOTAL PROFESSIONAL SVCS $1,254 $2,000 $100 $2,000 DIVISION TOTAL $311,559 $417,175 $322,970 $431,015 HUMAN RESOURCES & RISK MANAGEMENT City of Diamond Bar, California 81 FY 2018/19 Draft Budget 8.1.a Packet Pg. 200 DIVISION NO. 4065 The goal of the Health and Safety Program is to integrate wellness elements into all work practices and conditions. In order to promote employee safety and reduce the number of workplace injuries or illness, a Safety Committee was established as part of the Injury Illness Prevention Program (IIPP). The Human Resources Manager is the designated Safety Officer to oversee and implement the IIPP and the designated departmental Safety Committee members are responsible for conducting worksite inspections, employee training and recommending policy as well as solutions to correct safety deficiencies in the workplace. It is the mission of the Employee Relations Committee and the Wellness Initiative to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. HEALTH & SAFETY PROGRAM City of Diamond Bar, California 82 FY 2018/19 Draft Budget 8.1.a Packet Pg. 201 DEPARTMENT: Administration & Support DIVISION:HR - Safety Prog ORGANIZATION #:001-4065 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed SUPPLIES 41200 Operating Supplies $186 $1,000 $850 $1,000 41300 Small Tools & Equipment 2,812 1,500 1,000 10,000 41400 Promotional Supplies —2,000 2,000 2,000 TOTAL SUPPLIES $2,997 $4,500 $3,850 $13,000 OPERATING EXPENDITURES 42315 Membership & Dues $135 $500 $300 $300 42320 Publications —500 —500 42325 Meetings —1,500 1,000 1,500 42340 Education & Training 228 2,500 1,500 2,500 42347 Employee Recognition Program 1,516 500 500 500 TOTAL OPERATING EXP $1,879 $5,500 $3,300 $5,300 PROFESSIONAL SERVICES 44000 Professional Services $316 $9,000 $1,000 $9,000 TOTAL PROFESSIONAL SVCS $316 $9,000 $1,000 $9,000 DIVISION TOTAL $5,192 $19,000 $8,150 $27,300 HEALTH & SAFETY PROGRAM City of Diamond Bar, California 83 FY 2018/19 Draft Budget 8.1.a Packet Pg. 202 DIVISION NO. 4070 The Information Systems Division is responsible for the management and enhancement of the City’s information technology including the evaluation, procurement, implementation, and maintenance of computer/network systems and software; including ongoing technical and software support/training to all the departments of the City. The service areas consist of: telephone & mobile systems, network services, application services, desktop services, digital access controls/cameras, and e-government. INFORMATION SYSTEMS City of Diamond Bar, California 84 FY 2018/19 Draft Budget 8.1.a Packet Pg. 203 DEPARTMENT: Administration & Support DIVISION:Info Systems ORGANIZATION #:001-4070 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $276,642 $373,500 $373,500 $417,868 40020 Over-Time Wages 381 2,000 1,200 1,500 40070 City Paid Benefits 2,647 4,800 4,800 4,777 40080 Retirement 52,988 65,950 65,950 55,860 40081 Classic Mbr - Pmt Amrt Base ———19,806 40082 PEPRA Member Retirement ———4,012 40083 Worker's Comp. Expense 3,966 4,450 4,450 4,848 40084 Short/Long Term Disability 1,471 2,225 2,225 2,461 40085 Medicare 3,904 5,425 5,425 6,067 40090 Benefit Allotment 37,079 55,840 55,840 60,417 TOTAL PERSONNEL $379,079 $514,190 $513,390 $577,616 SUPPLIES 41200 Operating Supplies $26,379 $35,325 $30,000 $30,000 41300 Small Tools & Equipment 2,210 4,300 2,500 2,500 TOTAL SUPPLIES $28,589 $39,625 $32,500 $32,500 OPERATING EXPENDITURES 42100 Photocopying $16,015 $16,000 $19,000 $16,000 42124 Technology 2,000 2,400 2,400 2,400 42125 Telephone 51,702 71,800 71,800 64,800 42200 Equipment Maintenance 1,111 3,500 2,700 3,500 42205 Computer Maintenance 263,881 330,750 329,100 365,100 42315 Membership & Dues 1,269 1,900 1,550 1,550 42320 Publications —200 200 200 42325 Meetings 288 1,000 100 1,000 42330 Travel-Conferences 837 4,200 4,200 4,200 42335 Travel-Mileage & Auto Allow 3,234 3,200 3,200 3,200 42340 Education & Training 2,490 2,600 2,600 3,000 TOTAL OPERATING EXP $342,826 $437,550 $436,850 $464,950 PROFESSIONAL SERVICES 44000 Professional Services $141,999 $66,500 $66,500 $54,500 44030 Prof Svcs-Data Processing 68,352 105,742 62,500 47,000 TOTAL PROFESSIONAL SVCS $210,351 $172,242 $129,000 $101,500 CONTRACT SERVICES 45000 Contract Services $24,363 $28,000 $22,000 $32,000 TOTAL CONTRACT SERVICES $24,363 $28,000 $22,000 $32,000 CAPITAL OUTLAY 46230 Computer Equip-Hardware $5,760 $23,300 $23,300 $20,300 46235 Computer Equip-Software 38,721 20,000 17,000 5,000 TOTAL CAPITAL OUTLAY $44,480 $43,300 $40,300 $25,300 DIVISION TOTAL $1,029,688 $1,234,907 $1,174,040 $1,233,866 INFORMATION SYSTEMS City of Diamond Bar, California 85 FY 2018/19 Draft Budget 8.1.a Packet Pg. 204 DIVISION NO. 4093 The Civic Center Division has been established to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. CIVIC CENTER City of Diamond Bar, California 86 FY 2018/19 Draft Budget 8.1.a Packet Pg. 205 DEPARTMENT: Administration & Support DIVISION:Civic Center ORGANIZATION #:001-4093 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $66,967 $61,500 $61,500 $84,299 40020 Over-Time Wages 3,194 2,500 2,500 2,500 40070 City Paid Benefits 1,000 1,010 1,010 1,216 40080 Retirement 11,908 9,100 9,100 9,668 40081 Classic Mbr - Pmt Amrt Base ———3,428 40082 PEPRA Member Retirement ———1,609 40083 Worker's Comp. Expense 2,084 1,780 1,780 2,340 40084 Short/Long Term Disability 393 365 365 495 40085 Medicare 1,073 1,030 1,030 1,274 40090 Benefit Allotment 13,246 12,340 12,340 16,020 TOTAL PERSONNEL $99,865 $89,625 $89,625 $122,849 SUPPLIES 41200 Operating Supplies $21,961 $39,500 $39,500 $42,500 41300 Small Tools & Equipment —2,000 1,500 1,500 TOTAL SUPPLIES $21,961 $41,500 $41,000 $44,000 OPERATING EXPENDITURES 42125 Telephone $2,090 $2,000 $2,000 $— 42126 Utilities 168,654 202,500 202,500 212,700 42130 Rental/Lease of Equipment 379 4,500 2,000 2,000 42210 Maint. of Grounds/Buildings 189,325 206,419 206,419 201,475 42310 Fuel 343 ——— TOTAL OPERATING EXP $360,790 $415,419 $412,919 $416,175 PROFESSIONAL SERVICES 44000 Professional Services $—$1,500 $—$2,500 TOTAL PROFESSIONAL SVCS $—$1,500 $—$2,500 CAPITAL OUTLAY 46220 Furniture/Fixtures $1,364 $2,000 $1,000 $2,000 46410 Capital Improvements 4,440 ——— TOTAL CAPITAL OUTLAY $5,804 $2,000 $1,000 $2,000 DIVISION TOTAL $488,419 $550,044 $544,544 $587,524 CIVIC CENTER City of Diamond Bar, California 87 FY 2018/19 Draft Budget 8.1.a Packet Pg. 206 DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City’s activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City’s monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PUBLIC INFORMATION City of Diamond Bar, California 88 FY 2018/19 Draft Budget 8.1.a Packet Pg. 207 DEPARTMENT: Administration & Support DIVISION:Public Information ORGANIZATION #:001-4095 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $237,767 $248,970 $248,970 $255,180 40020 Overtime Wages 4,606 6,900 5,400 6,000 40070 City Paid Benefits 3,044 3,320 3,320 3,158 40080 Retirement 44,380 47,790 47,790 38,982 40081 Classic Mbr - Pmt Amrt Base ———13,822 40083 Worker's Comp. Expense 4,782 4,820 4,820 4,936 40084 Short/Long Term Disability 1,413 1,470 1,470 1,506 40085 Medicare 3,789 3,860 3,860 3,969 40090 Benefit Allotment 37,378 38,680 38,680 40,176 TOTAL PERSONNEL $337,160 $355,810 $354,310 $367,729 SUPPLIES 41200 Operating Supplies $5,030 $5,500 $5,500 $5,000 41300 Small Tools & Equipment 4,987 4,750 4,000 5,750 41400 Promotional Supplies 18,002 27,500 27,500 24,500 TOTAL SUPPLIES $28,019 $37,750 $37,000 $35,250 OPERATING EXPENDITURES 42110 Printing $80,823 $99,500 $99,500 $95,000 42112 Photography 3,087 8,500 7,500 8,500 42115 Advertising 31,520 42,000 42,000 19,500 42120 Postage 58,351 58,500 58,500 58,650 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,495 2,655 1,400 3,875 42320 Publications —350 350 500 42325 Meetings —150 150 150 42330 Travel-Conferences 923 5,950 4,500 4,900 42335 Travel-Mileage & Auto Allow 1,708 1,790 1,790 1,540 42340 Education & Training 151 450 250 500 TOTAL OPERATING EXP $179,258 $221,045 $217,140 $194,315 PROFESSIONAL SERVICES 44000 Professional Services $96,792 $176,202 $176,201 $88,650 TOTAL PROFESSIONAL SVCS $96,792 $176,202 $176,201 $88,650 CONTRACT SERVICES 45000 Contract Services $3,336 $36,719 $36,000 $12,500 TOTAL CONTRACT SERVICES $3,336 $36,719 $36,000 $12,500 CAPITAL OUTLAY 46250 Misc Equipment $1,196 $10,108 $10,000 $— TOTAL CAPITAL OUTLAY $1,196 $10,108 $10,000 $— DIVISION TOTAL $645,760 $837,633 $830,651 $698,444 PUBLIC INFORMATION City of Diamond Bar, California 89 FY 2018/19 Draft Budget 8.1.a Packet Pg. 208 DIVISION NO. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. ECONOMIC DEVELOPMENT City of Diamond Bar, California 90 FY 2018/19 Draft Budget 8.1.a Packet Pg. 209 DEPARTMENT: Administration & Support DIVISION: Econ Development ORGANIZATION #:001-4096 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $87,049 $91,950 $91,950 $103,588 40020 Over Time Wages 306 ——— 40070 City Paid Benefits 555 625 625 841 40080 Retirement 14,473 15,625 15,625 15,842 40081 Classic Mbr - Pmt Amrt Base ———5,617 40083 Worker's Comp. Expense 725 1,575 1,575 2,006 40084 Short/Long Term Disability 300 480 480 612 40085 Medicare 1,289 1,340 1,340 1,513 40090 Benefit Allotment 5,814 6,240 7,740 12,315 TOTAL PERSONNEL $110,510 $117,835 $119,335 $142,334 OPERATING EXPENDITURES 42315 Membership & Dues $5,250 $2,000 $5,750 $5,750 42325 Meetings $—$—$—$2,500 42330 Travel - Conferences $—$—$—$3,000 TOTAL OPERATING EXP $5,250 $2,000 $5,750 $11,250 PROFESSIONAL SERVICES 44000 Professional Services $60,958 $190,000 $190,000 $130,000 TOTAL PROFESSIONAL SVCS $60,958 $190,000 $190,000 $130,000 CONTRACT SERVICES 45000 Contract Services $12,000 $12,000 $12,000 $12,000 TOTAL CONTRACT SERVICES $12,000 $12,000 $12,000 $12,000 DIVISION TOTAL $188,719 $321,835 $327,085 $295,584 ECONOMIC DEVELOPMENT City of Diamond Bar, California 91 FY 2018/19 Draft Budget 8.1.a Packet Pg. 210 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4411 through 001-4440 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed SUPPLIES $21,274 $26,000 $21,500 $27,000 OPERATING EXPENDITURES 18,774 46,200 41,200 45,700 PROFESSIONAL SERVICES 31,583 32,000 32,000 30,000 CONTRACT SERVICES 6,509,340 6,850,093 6,801,760 7,200,003 CAPITAL OUTLAY —7,500 5,000 5,000 DEPARTMENT TOTAL $6,580,971 $6,961,793 $6,901,460 $7,307,703 DEPARTMENT INCLUDES: 4411 Law Enforcement $7,033,503 4415 Volunteer Patrol 6,000 4421 Fire Protection 12,500 4431 Animal Control 183,500 4440 Emergency Preparedness 72,200 Total Department Expenditures $7,307,703 Law Enforcement $7,033,503 96.2% Volunteer Patrol $6,000 0.1% Fire Protection $12,500 0.2% Animal Control $183,500 2.5% Emergency Preparedness $72,200 1.0% PUBLIC SAFETY City of Diamond Bar, California 92 FY 2018/19 Draft Budget 8.1.a Packet Pg. 211 DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. General law enforcement provides an assortment of deputies to provide law enforcement services including crime prevention and traffic enforcement, specialized suppression patrols and undercover operations, neighborhood watch and community relations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for additional as-needed special operations, as-needed aero bureau patrols, the City’s fingerprint program, and funding for the City’s Report for Reward program. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE NUMBER General Law Units: One-Man 56 Hour 10 One-Man 40 Hour 1 One-Man 40 Hour Non-Relief (Special Problems) 5 Community Service Assistant w/vehicle 1 Law Enforcement Technician 1 Narcotics Deputy (STAR) 1 Special Investigations As Requested Helicopter Patrol 4 hours per month DB Fingerprint Program As Required LAW ENFORCEMENT City of Diamond Bar, California 93 FY 2018/19 Draft Budget 8.1.a Packet Pg. 212 DEPARTMENT:Public Safety DIVISION: Law Enforcement ORGANIZATION #:001-4411 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed SUPPLIES 41200 Operating Supplies $4,960 $4,000 $1,000 $5,000 41300 Small Tools & Equipment —1,000 —1,000 TOTAL SUPPLIES $4,960 $5,000 $1,000 $6,000 OPERATING EXPENDITURES 42200 Equipment Maintenance $75 $1,000 $500 $1,000 42325 Meetings 681 2,500 2,500 2,500 42361 Criminal Apprehension Award —5,000 1,000 5,000 42363 Public Safety Outreach 4,454 10,000 10,000 10,000 TOTAL OPERATING EXP $5,210 $18,500 $14,000 $18,500 CONTRACT SERVICES 45401 CS-Sheriff Department $6,022,661 $6,321,593 $6,282,000 $6,563,903 45402 CS-Sheriff /Special Events 136,445 166,500 154,963 241,100 45405 CS-Parking Citation Admin 24,932 30,000 30,000 30,000 45410 CS-Crossing Guard Services 142,163 150,000 150,000 174,000 TOTAL CONTRACT SERVICES $6,326,201 $6,668,093 $6,616,963 $7,009,003 DIVISION TOTAL $6,336,371 $6,691,593 $6,631,963 $7,033,503 LAW ENFORCEMENT City of Diamond Bar, California 94 FY 2018/19 Draft Budget 8.1.a Packet Pg. 213 DIVISION NO. 4415 The Community Volunteer Patrol Program was established in FY 94/95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol include vacation and business security checks, park and special event security, graffiti watch, community relations, and other non-hazardous duties. VOLUNTEER PATROL City of Diamond Bar, California 95 FY 2018/19 Draft Budget 8.1.a Packet Pg. 214 DEPARTMENT:Public Safety DIVISION:Volunteer Patrol ORGANIZATION #:001-4415 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed SUPPLIES 41200 Operating Supplies $573 $1,000 $500 $1,000 TOTAL SUPPLIES $573 $1,000 $500 $1,000 OPERATING EXPENDITURES 42325 Meetings $4,366 $5,000 $5,000 $5,000 TOTAL OPERATING EXP $4,366 $5,000 $5,000 $5,000 DIVISION TOTAL $4,939 $6,000 $5,500 $6,000 VOLUNTEER PATROL City of Diamond Bar, California 96 FY 2018/19 Draft Budget 8.1.a Packet Pg. 215 DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. FIRE PROTECTION City of Diamond Bar, California 97 FY 2018/19 Draft Budget 8.1.a Packet Pg. 216 DEPARTMENT:Public Safety DIVISION:Fire Protection ORGANIZATION #:001-4421 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed CONTRACT SERVICES 45404 Contract Services-Fire Dept $7,359 $7,500 $7,359 $7,500 TOTAL CONTRACT SERVICES $7,359 $7,500 $7,359 $7,500 CAPITAL OUTLAY 46250 Misc Equipment $—$7,500 $5,000 $5,000 TOTAL CAPITAL OUTLAY $—$7,500 $5,000 $5,000 DIVISION TOTAL $7,359 $15,000 $12,359 $12,500 FIRE PROTECTION City of Diamond Bar, California 98 FY 2018/19 Draft Budget 8.1.a Packet Pg. 217 DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes within the City. Additional funding has been included to fund these activities. ANIMAL CONTROL City of Diamond Bar, California 99 FY 2018/19 Draft Budget 8.1.a Packet Pg. 218 DEPARTMENT:Public Safety DIVISION:Animal Control ORGANIZATION #:001-4431 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed CONTRACT SERVICES 45403 CS - Animal Control $160,000 $167,000 $169,938 $176,000 45406 CS - Wild Animal Control 1,896 7,500 7,500 7,500 TOTAL CONTRACT SERVICES $161,896 $174,500 $177,438 $183,500 DIVISION TOTAL $161,896 $174,500 $177,438 $183,500 ANIMAL CONTROL City of Diamond Bar, California 100 FY 2018/19 Draft Budget 8.1.a Packet Pg. 219 DIVISION NO. 4440 The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City’s emergency plans into an efficient organization capable of responding adequately in the face of any disaster. EMERGENCY PREPAREDNESS City of Diamond Bar, California 101 FY 2018/19 Draft Budget 8.1.a Packet Pg. 220 DEPARTMENT:Public Safety DIVISION: Emergency Prep ORGANIZATION #:001-4440 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed SUPPLIES 41200 Operating Supplies $15,741 $20,000 $20,000 $20,000 41300 Small Tools & Equipment ———— TOTAL SUPPLIES $15,741 $20,000 $20,000 $20,000 OPERATING EXPENDITURES 42125 Telephone $4,421 $6,000 $6,000 $6,000 42126 Utilities 250 4,350 4,350 4,350 42130 Rental/Lease - Equipment 945 1,000 1,000 1,000 42140 Rental/Lease - Real Property 150 150 150 150 42200 Equipment Maintenance 241 6,000 5,500 5,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42340 Education & Training 325 2,000 2,000 2,000 TOTAL OPERATING EXP $9,198 $22,700 $22,200 $22,200 PROFESSIONAL SERVICES 44000 Professional Services $31,583 $32,000 $32,000 $30,000 TOTAL PROFESSIONAL SVCS $31,583 $32,000 $32,000 $30,000 DIVISION TOTAL $56,522 $74,700 $74,200 $72,200 EMERGENCY PREPAREDNESS City of Diamond Bar, California 102 FY 2018/19 Draft Budget 8.1.a Packet Pg. 221 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-5210 through 001-5230 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES $958,672 $1,016,945 $981,336 $1,020,220 SUPPLIES 2,491 8,850 3,800 4,100 OPERATING EXPENDITURES 23,449 38,500 22,014 31,450 PROFESSIONAL SERVICES 22,067 35,500 8,200 11,000 CONTRACT SERVICES 740,413 801,600 719,100 561,000 CAPITAL OUTLAY —1,000 —— DEPARTMENT TOTAL $1,747,092 $1,902,395 $1,734,450 $1,627,770 DEPARTMENT INCLUDES: 5210 Planning $670,284 5220 Building & Safety 655,137 5230 Neighborhood Improvement 302,349 Total Department Expenditures $1,627,770 Planning $670,284 41.2% Building and Safety $655,137 40.2%Neighborhood Improvement $302,349 18.6% COMMUNITY DEVELOPMENT City of Diamond Bar, California 103 FY 2018/19 Draft Budget 8.1.a Packet Pg. 222 DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and long-term (“advance”) planning, and economic development. The Planning Division prepares and updates the City’s General Plan to guide Diamond Bar’s long-term growth and preservation of the community’s quality of life. The Division administers and updates the zoning and subdivision ordinances, which are the primary tools used to implement the General Plans land use and development goals, objectives and policies. The planners provide information and assistance to the public by explaining the City’s zoning regulations, and reviewing all land use, development and business license applications, and performing inspections to ensure compliance with regulations and conditions of approval. For projects requiring Planning Commission and City Council review, the Planning Division serves as those bodies’ technical staff, and provides recommendations based on analysis of environmental, land use compatibility and design factors. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PLANNING City of Diamond Bar, California 104 FY 2018/19 Draft Budget 8.1.a Packet Pg. 223 DEPARTMENT: Community Development DIVISION:Planning ORGANIZATION #:001-5210 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $414,234 $428,635 $428,635 $445,563 40020 Over-Time Wages 4,720 4,500 4,500 5,000 40070 City Paid Benefits 5,424 5,710 5,710 5,400 40080 Retirement 76,348 84,160 84,160 69,035 40081 Classic Mbr - Pmt Amrt Base ———24,477 40083 Worker's Comp. Expense 7,471 7,685 7,685 7,947 40084 Short/Long Term Disability 2,346 2,590 2,590 2,666 40085 Medicare 6,278 6,495 6,495 6,756 40090 Benefit Allotment 65,632 67,600 67,600 69,840 TOTAL PERSONNEL $582,452 $607,375 $607,375 $636,684 SUPPLIES 41200 Operating Supplies $2,361 $3,000 $1,100 $1,200 TOTAL SUPPLIES $2,361 $3,000 $1,100 $1,200 OPERATING EXPENDITURES 42110 Printing $—$2,000 $800 $1,000 42115 Advertising 2,070 1,500 2,400 2,400 42120 Postage 327 1,000 1,000 1,000 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,355 2,000 2,000 2,000 42320 Publications 582 1,000 600 800 42325 Meetings 1,694 1,200 800 1,000 42330 Travel-Conferences 6,896 8,000 3,121 8,000 42335 Travel-Mileage & Auto Allow 4,223 3,500 3,200 3,500 42340 Education & Training —500 400 500 TOTAL OPERATING EXP $18,346 $21,900 $15,521 $21,400 PROFESSIONAL SERVICES 44000 Professional Services $17,565 $18,500 $1,500 $3,000 44100 Commission Compensation 4,160 5,000 4,700 5,000 44220 Planning - General Plan 342 ——— 44240 Prof Services - Environmental —12,000 2,000 3,000 TOTAL PROFESSIONAL SVCS $22,067 $35,500 $8,200 $11,000 CAPITAL OUTLAY 46200 Office Equipment $—$1,000 $—$— TOTAL CAPITAL OUTLAY $—$1,000 $—$— DIVISION TOTAL $625,226 $668,775 $632,196 $670,284 PLANNING City of Diamond Bar, California 105 FY 2018/19 Draft Budget 8.1.a Packet Pg. 224 DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. Much of the plan check and inspections are provided through contract services. BUILDING & SAFETY City of Diamond Bar, California 106 FY 2018/19 Draft Budget 8.1.a Packet Pg. 225 DEPARTMENT: Community Development DIVISION: Building & Safety ORGANIZATION #:001-5220 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $88,834 $95,390 $95,390 $90,129 40020 Over-Time Wages —500 500 200 40070 City Paid Benefits 865 1,500 1,500 1,305 40080 Retirement 16,293 18,660 18,660 13,640 40081 Classic Mbr - Pmt Amrt Base ———4,836 40083 Worker's Comp. Expense 1,020 1,060 1,060 1,007 40084 Short/Long Term Disability 482 575 575 527 40085 Medicare 1,191 1,385 1,385 1,307 40090 Benefit Allotment 16,778 17,580 17,580 16,686 TOTAL PERSONNEL $125,463 $136,650 $136,650 $129,637 SUPPLIES 41200 Operating Supplies $—$5,200 $2,500 $2,500 TOTAL SUPPLIES $—$5,200 $2,500 $2,500 OPERATING EXPENDITURES 42110 Printing $891 $2,500 $1,000 $1,000 42128 Banking Charges 510 1,000 1,000 1,000 42200 Equipment Maintenance —1,200 —— 42340 Education & Training —1,000 1,000 1,000 TOTAL OPERATING EXP $1,401 $5,700 $3,000 $3,000 CONTRACT SERVICES 45201 CS-Building & Safety $703,752 $761,000 $680,000 $520,000 TOTAL CONTRACT SERVICES $703,752 $761,000 $680,000 $520,000 DIVISION TOTAL $830,616 $908,550 $822,150 $655,137 BUILDING & SAFETY City of Diamond Bar, California 107 FY 2018/19 Draft Budget 8.1.a Packet Pg. 226 DIVISION NO. 5230 The City’s Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well-maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. NEIGHBORHOOD IMPROVEMENT City of Diamond Bar, California 108 FY 2018/19 Draft Budget 8.1.a Packet Pg. 227 DEPARTMENT: Community Development DIVISION: Neighborhood Improvement ORGANIZATION #:001-5230 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $173,714 $186,600 $160,000 $169,590 40020 Over-Time Wages 612 1,500 1,500 8,500 40070 City Paid Benefits 2,352 3,140 3,140 2,867 40080 Retirement 32,672 36,710 33,000 18,277 40081 Classic Mbr - Pmt Amrt Base ———6,481 40082 PEPRA Member Retirement ———4,202 40083 Worker's Comp. Expense 3,262 3,415 3,047 3,063 40084 Short/Long Term Disability 1,013 1,130 1,019 1,024 40085 Medicare 2,854 3,025 2,605 2,617 40090 Benefit Allotment 34,280 37,400 33,000 37,278 TOTAL PERSONNEL $250,757 $272,920 $237,311 $253,899 SUPPLIES 41200 Operating Supplies $130 $650 $200 $400 TOTAL SUPPLIES $130 $650 $200 $400 OPERATING EXPENDITURES 42110 Printing $—$2,000 $2,000 $2,000 42200 Equipment Maintenance —2,000 —— 42315 Membership & Dues 420 300 300 600 42325 Meetings 52 100 100 100 42330 Travel-Conferences 3,129 4,000 1,093 4,000 42335 Travel-Mileage and Auto —500 —50 42340 Education & Training 102 2,000 —300 TOTAL OPERATING EXP $3,702 $10,900 $3,493 $7,050 CONTRACT SERVICES 45213 CS-Code Enforcement $1,717 $2,000 $2,600 $1,000 45214 CS - Property Abatement —3,600 1,500 3,000 45520 CS-Graffiti Removal 34,944 35,000 35,000 37,000 TOTAL CONTRACT SERVICES $36,661 $40,600 $39,100 $41,000 DIVISION TOTAL $291,250 $325,070 $280,104 $302,349 NEIGHBORHOOD IMPROVEMENT City of Diamond Bar, California 109 FY 2018/19 Draft Budget 8.1.a Packet Pg. 228 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-5310 through 001-5350 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES $1,646,409 $1,828,165 $1,820,165 $2,201,639 SUPPLIES 159,168 226,962 170,060 162,350 OPERATING EXPENDITURES 353,164 536,364 524,326 520,680 PROFESSIONAL SERVICES 11,299 15,340 10,900 23,950 CONTRACT SERVICES 492,584 597,404 561,869 572,880 CAPITAL OUTLEY 73,865 138,691 77,000 15,000 DEPARTMENT TOTAL $2,736,488 $3,342,926 $3,164,320 $3,496,499 DEPARTMENT INCLUDES: 5310 Parks & Recreation Administration $— 5333 Diamond Bar Center 1,387,742 5350 Recreation 2,108,757 Total Department Expenditures $3,496,499 Diamond Bar Center $1,387,742 39.7% Recreation $2,108,757 60.3% PARKS & RECREATION City of Diamond Bar, California 110 FY 2018/19 Draft Budget 8.1.a Packet Pg. 229 DIVISION NOS. 5310-5350 The Parks & Recreation Department administers the City's community recreation program, including community events, enrichment programs, athletics, excursions, activities, and facilities for residents of all ages. The Parks & Recreation Department also oversees the operation of the Diamond Bar Center, a facility offering public programs and private meeting and event space. Beginning in FY 2018-2019, the Parks and Recreation Administration Division (5310) has been combined with the Diamond Bar Center Division (5333) and the Recreation Division (5350). PARKS & RECREATION ADMINISTRATION City of Diamond Bar, California 111 FY 2018/19 Draft Budget 8.1.a Packet Pg. 230 DEPARTMENT: Parks & Recreation DIVISION: Parks & Rec Administration ORGANIZATION #:001-5310 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $11,171 $—$—$— 40020 Over-Time Wages 508 ——— 40070 City Paid Benefits 249 ——— 40080 Retirement 5,143 ——— 40084 Short/Long Term Disability 100 ——— 40085 Medicare 180 ——— 40090 Benefit Allotment 3,188 ——— TOTAL PERSONNEL $20,631 $—$—$— SUPPLIES 41200 Operating Supplies $266 $—$—$— TOTAL SUPPLIES $266 $—$—$— OPERATING EXPENDITURES 42210 Maint. of Grounds/Bldgs 540 500 —— 42315 Membership & Dues 324 1,400 300 — 42320 Publications 530 100 —— 42325 Meetings 486 300 500 — 42340 Education & Training 199 300 300 — TOTAL OPERATING EXP $2,079 $2,600 $1,100 $— PROFESSIONAL SERVICES 44000 Professional Services $1,175 $5,440 $1,000 $— TOTAL PROFESSIONAL SVCS $1,175 $5,440 $1,000 $— DIVISION TOTAL $24,151 $8,040 $2,100 $— PARKS & RECREATION ADMINISTRATION City of Diamond Bar, California 112 FY 2018/19 Draft Budget 8.1.a Packet Pg. 231 DEPARTMENT: Parks & Recreation DIVISION:D-Bar Center ORGANIZATION #:001-5333 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $153,232 $185,400 $185,400 $301,096 40020 Over-Time Wages 6,636 7,000 4,000 4,000 40030 Part-Time Salaries 304,443 302,240 302,240 393,700 40070 City Paid Benefits 2,768 3,675 3,675 4,946 40080 Retirement 22,635 24,050 24,050 29,876 40081 Classic Mbr - Pmt Amrt Base ———10,593 40082 PEPRA Member Retirement ———8,650 40083 Worker's Comp. Expense 12,956 14,500 14,500 18,982 40084 Short/Long Term Disability 891 1,125 1,125 1,808 40085 Medicare 25,809 27,850 27,850 10,317 40087 Social Security ———24,273 40090 Benefit Allotment 33,406 44,525 44,525 63,126 TOTAL PERSONNEL $562,777 $610,365 $607,365 $871,367 SUPPLIES 41200 Operating Supplies $52,024 $88,700 $34,400 $35,150 41300 Small Tools & Equipment 1,532 2,000 2,000 2,000 TOTAL SUPPLIES $53,557 $90,700 $36,400 $37,150 OPERATING EXPENDITURES 42110 Printing $4,560 $18,500 $18,500 $19,950 42115 Advertising ———30,000 42124 Technology 600 1,800 600 600 42125 Telephone 4,278 5,000 5,000 — 42126 Utilities 94,624 97,600 97,600 102,500 42130 Rental/Lease - Equipment 3,750 7,500 7,500 8,500 42141 Rental/Lease - Exhibit Space 1,557 2,198 2,500 2,500 42200 Equipment Maintenance 1,077 27,800 27,800 30,725 42210 Maint. of Grounds/Buildings 39,259 70,020 70,020 81,820 42330 Travel - Conferences 1,460 2,500 2,500 2,500 TOTAL OPERATING EXP $151,165 $232,918 $232,020 $279,095 PROFESSIONAL SERVICES 44000 Professional Services $8,819 $7,200 $7,200 $20,250 TOTAL PROFESSIONAL SVCS $8,819 $7,200 $7,200 $20,250 CONTRACT SERVICES 45010 CS-Security $33,615 $39,000 $39,000 $39,000 45300 CS-Parks & Recreation 153,027 147,840 123,280 125,880 TOTAL CONTRACT SERVICES $186,642 $186,840 $162,280 $164,880 DIAMOND BAR CENTER OPERATIONS City of Diamond Bar, California 113 FY 2018/19 Draft Budget 8.1.a Packet Pg. 232 CAPITAL OUTLAY 46250 Misc Equipment $20,866 $44,000 $42,000 $15,000 46410 Capital Improvements 52,999 94,691 35,000 — TOTAL CAPITAL OUTLAY $73,865 $138,691 $77,000 $15,000 DIVISION TOTAL $1,036,823 $1,266,714 $1,122,265 $1,387,742 DIAMOND BAR CENTER OPERATIONS City of Diamond Bar, California 114 FY 2018/19 Draft Budget 8.1.a Packet Pg. 233 DEPARTMENT: Parks & Recreation DIVISION:Recreation ORGANIZATION #:001-5350 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $461,565 $495,000 $495,000 $551,950 40020 Over-Time Wages 10,250 25,000 20,000 23,600 40030 Part-Time Salaries 324,191 394,000 394,000 425,450 40070 City Paid Benefits 8,312 12,500 12,500 12,227 40080 Retirement 90,877 93,000 93,000 69,882 40081 Classic Mbr - Pmt Amrt Base ———23,680 40082 PEPRA Member Retirement ———12,421 40083 Worker's Comp. Expense 17,921 21,000 21,000 22,959 40084 Short/Long Term Disability 2,946 3,300 3,300 3,638 40085 Medicare 29,249 35,000 35,000 14,691 40087 Social Security ———22,984 40090 Benefit Allotment 117,691 139,000 139,000 146,790 TOTAL PERSONNEL $1,063,001 $1,217,800 $1,212,800 $1,330,272 SUPPLIES 41200 Operating Supplies $103,278 $129,762 $133,160 $125,200 41210 Car Show Supplies 2,067 3,400 —— 41300 Small Tools & Equipment —3,100 500 — TOTAL SUPPLIES $105,345 $136,262 $133,660 $125,200 OPERATING EXPENDITURES 42110 Printing $12,375 $22,643 $22,643 $24,400 42115 Advertising —200 —— 42120 Postage Charges —200 —— 42124 Technology Allowance ———1,200 42128 Banking Charges 29,069 24,000 24,000 24,000 42130 Rental/Lease of Equipment 35,182 44,050 44,050 45,800 42140 Rental/Lease of Real Property 40,460 113,408 113,408 49,500 42145 Rental/Lease Rides & Attractions 36,260 42,400 32,400 29,000 42315 Membership & Dues 295 2,410 2,635 3,635 42320 Publications ———100 42325 Meetings 1,331 1,500 2,000 2,500 42330 Travel - Conferences 5,710 2,500 2,500 8,500 42335 Travel - Mileage & Auto Allowance ———3,000 42340 Education & Training 20 1,020 1,020 3,400 42353 City Birthday Party (470)——— 42410 Admissions-Youth Activities 39,686 46,715 46,550 46,550 TOTAL OPERATING EXP $199,920 $301,046 $291,206 $241,585 PROFESSIONAL SERVICES 44100 Commission Compensation $1,305 $2,700 $2,700 $2,700 TOTAL PROFESSIONAL SVCS $1,305 $2,700 $2,700 $3,700 CONTRACT SERVICES 45300 CS-Parks & Recreation $114,616 $174,229 $174,229 $208,000 45305 CS-Concerts in the Park 31,546 30,000 30,000 — 45306 CS-City Birthday 3,010 1,975 —— 45310 CS-Excursions 8,726 28,000 14,000 17,000 45320 CS-Contract Classes 137,325 153,000 158,000 158,000 45402 CS-Sheriff's Dept Special Events 10,720 23,360 23,360 25,000 TOTAL CONTRACT SERVICES $305,942 $410,564 $399,589 $408,000 DIVISION TOTAL $1,675,514 $2,068,372 $2,039,955 $2,108,757 RECREATION City of Diamond Bar, California 115 FY 2018/19 Draft Budget 8.1.a Packet Pg. 234 DIVISION NOS. 5510-5558 The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). The Department budget consists of Public Works Administration, Engineering, Road Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public Works is also actively involved in representing community’s interests on significant regional issues, such as storm water and transportation. Together, these programs provide a wide variety of vital services to Diamond Bar. The Department is committed to providing high-quality professional services to the community and works diligently to ensure that our infrastructure and facilities are well-designed, engineered and constructed properly, and maintained and/or modified in professional and safe conditions. PUBLIC WORKS City of Diamond Bar, California 116 FY 2018/19 Draft Budget 8.1.a Packet Pg. 235 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-5510 through 001-5558 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES $1,313,682 $1,430,475 $1,425,175 $1,477,711 SUPPLIES 94,241 133,000 133,000 125,000 OPERATING EXPENDITURES 599,288 694,098 670,588 650,625 PROFESSIONAL SERVICES 273,058 404,500 327,000 222,500 CONTRACT SERVICES 2,472,702 2,690,726 2,543,255 2,766,591 CAPITAL OUTLAY 7,668 60,000 60,000 157,500 DEPARTMENT TOTAL $4,760,640 $5,412,799 $5,159,018 $5,399,927 DEPARTMENT INCLUDES: 5510 Public Works Administration $724,771 5551 Engineering 1,151,845 5554 Road Maintenance 1,771,042 5556 Parks & Facilities Maintenance 1,447,956 5558 Landscape Maintenance 304,313 Total Department Expenditures $5,399,927 PW Administration $724,771 13.4% Engineering $1,151,845 21.3%Road Maintenance $1,771,042 32.8% Parks &Facilities Maintenance $1,447,956 26.8% Landscape Maintenance $304,313 5.6% PUBLIC WORKS City of Diamond Bar, California 117 FY 2018/19 Draft Budget 8.1.a Packet Pg. 236 DEPARTMENT:Public Works DIVISION: Public Works Administration ORGANIZATION #:001-5510 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $315,205 $319,825 $319,825 $297,390 40020 Over-Time Wages 472 2,000 500 — 40070 City Paid Benefits 3,614 3,635 3,635 3,168 40080 Retirement 56,044 61,620 61,620 45,520 40081 Classic Mbr - Pmt Amrt Base ———16,140 40083 Worker's Comp. Expense 5,862 5,590 5,590 5,151 40084 Short/Long Term Disability 1,741 1,895 1,895 1,758 40085 Medicare 4,553 4,685 4,685 4,393 40090 Benefit Allotment 46,849 41,565 41,565 39,951 TOTAL PERSONNEL $434,340 $440,815 $439,315 $413,471 SUPPLIES 41200 Operating Supplies $5,186 $4,500 $4,500 $4,500 41300 Small Tools & Equipment —500 500 500 TOTAL SUPPLIES $5,186 $5,000 $5,000 $5,000 OPERATING EXPENDITURES 42110 Printing $5,018 $8,000 $8,000 $8,000 42115 Advertising 230 22,000 17,000 30,000 42124 Technology 1,800 1,800 1,800 1,800 42126 Utilities 72,860 80,000 80,000 — 42315 Membership & Dues 1,234 1,000 1,000 2,000 42320 Publications 744 1,000 1,000 1,500 42325 Meetings 1,329 2,000 2,000 2,000 42330 Travel-Conferences 5,101 4,000 3,000 4,000 42335 Travel-Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 774 1,500 500 1,500 TOTAL OPERATING EXP $92,089 $124,300 $117,300 $53,800 PROFESSIONAL SERVICES 44000 Professional Services $700 $1,500 $1,500 $1,500 44100 Commissioner Compensation 1,530 3,000 3,000 3,000 44240 Prof Svcs-Environmental 210,235 285,000 212,500 218,000 TOTAL PROFESSIONAL SVCS $212,465 $289,500 $217,000 $222,500 CONTRACT SERVICES 45221 CS - Engineering $913 $—$—$— 45227 CS - Inspection 459 ——— 45530 CS - Industrial Waste 26,186 30,000 30,000 30,000 TOTAL CONTRACT SERVICES $27,557 $30,000 $30,000 $30,000 DIVISION TOTAL $771,636 $889,615 $808,615 $724,771 PUBLIC WORKS ADMINISTRATION City of Diamond Bar, California 118 FY 2018/19 Draft Budget 8.1.a Packet Pg. 237 DEPARTMENT:Public Works DIVISION:Engineering ORGANIZATION #:001-5551 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $162,989 $136,180 $136,180 $191,263 40020 Over-time Wages 877 1,500 750 1,500 40070 City Paid Benefits 1,979 1,895 1,895 2,266 40080 Retirement 25,534 26,695 26,695 29,526 40081 Classic Mbr - Pmt Amrt Base ———10,469 40083 Worker's Comp. Expense 3,272 2,690 2,690 3,557 40084 Short/Long Term Disability 936 825 825 1,140 40085 Medicare 2,438 2,055 2,055 2,890 40090 Benefit Allotment 28,248 22,990 22,990 29,484 TOTAL PERSONNEL $226,272 $194,830 $194,080 $272,095 OPERATING EXPENDITURES 42315 Membership & Dues $1,558 $1,500 $1,500 $2,000 42325 Meetings 43 750 750 750 42330 Travel-Conferences 9 500 500 500 42335 Travel-Mileage & Auto Allow —500 500 500 42340 Education & Training 597 1,000 1,000 1,000 TOTAL OPERATING EXP $2,207 $4,250 $4,250 $4,750 CONTRACT SERVICES 45221 CS - Engineering $293,767 $395,000 $329,500 $350,000 45222 CS - Traffic 91,822 106,939 100,000 445,000 45223 CS - Plan Checking 23,347 58,524 30,000 25,000 45224 CS - Soils —20,000 15,000 15,000 45226 CS - Surveying 6,525 15,000 10,000 10,000 45227 CS - Inspection 21,162 42,000 20,000 30,000 TOTAL CONTRACT SERVICES $436,623 $637,463 $504,500 $875,000 DIVISION TOTAL $665,102 $836,543 $702,830 $1,151,845 ENGINEERING City of Diamond Bar, California 119 FY 2018/19 Draft Budget 8.1.a Packet Pg. 238 DEPARTMENT:Public Works DIVISION: Road Maintenance ORGANIZATION #:001-5554 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $207,759 $272,265 $272,265 $277,000 40020 Over-Time Wages 1,763 3,000 3,000 3,500 40070 City Paid Benefits 2,916 4,700 4,700 4,385 40080 Retirement 39,113 46,320 46,320 38,703 40081 Classic Mbr - Pmt Amrt Base ———13,723 40082 PEPRA Member Retirement ———1,823 40083 Worker's Comp. Expense 5,845 7,540 7,540 7,707 40084 Short/Long Term Disability 1,197 1,595 1,595 1,633 40085 Medicare 3,187 4,190 4,190 4,225 40090 Benefit Allotment 37,082 56,820 56,820 57,843 TOTAL PERSONNEL $298,862 $396,430 $396,430 $410,542 SUPPLIES 41200 Operating Supplies $813 $500 $500 $500 41250 Road Maintenance Supplies 39,635 65,000 65,000 65,000 41300 Small Tools & Equipment 15,142 18,000 18,000 10,000 TOTAL SUPPLIES $55,591 $83,500 $83,500 $75,500 OPERATING EXPENDITURES 42126 Utilities $—$—$—$85,000 42130 Rental/Lease of Equip $2,723 $4,000 $4,000 $4,000 42200 Equipment Maintenance 6,063 6,000 6,000 6,000 TOTAL OPERATING EXP $8,786 $10,000 $10,000 $95,000 PROFESSIONAL SERVICES 44520 Prof Svcs - Engineering $60,593 $115,000 $110,000 $— TOTAL PROFESSIONAL SVCS $60,593 $115,000 $110,000 $— CONTRACT SERVICES 45501 CS-Street Sweeping $168,102 $190,000 $180,000 $180,000 45502 CS-Road Maintenance 244,329 250,000 250,000 195,000 45504 CS-Sidewalk Insp & Repair 447,061 330,000 330,000 200,000 45506 CS-Striping & Signing 49,992 50,000 50,000 50,000 45507 CS-Traffic Signal Maintenance 287,934 230,000 225,000 275,000 45508 CS - Vegetation Control 116,095 125,000 125,000 130,000 45512 CS-Storm Drainage 10,664 30,000 30,000 30,000 45522 CS-Right of Way Maintenance 30,000 50,000 50,000 50,000 TOTAL CONTRACT SERVICES $1,354,177 $1,255,000 $1,240,000 $1,110,000 CAPITAL OUTLAY 46250 Misc Equipment $—$—$—$80,000 TOTAL CAPITAL OUTLAY $—$—$—$80,000 DIVISION TOTAL $1,778,009 $1,859,930 $1,839,930 $1,771,042 ROAD MAINTENANCE City of Diamond Bar, California 120 FY 2018/19 Draft Budget 8.1.a Packet Pg. 239 DEPARTMENT:Public Works DIVISION: Parks & Facility Maintenance ORGANIZATION #:001-5556 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed PERSONNEL SERVICES 40010 Salaries $164,523 $243,200 $243,200 $231,250 40020 Over-Time Wages 4,064 4,500 8,000 8,000 40030 Part-Time Salaries 109,170 36,050 36,050 36,000 40070 City Paid Benefits 2,067 4,150 4,150 3,529 40080 Retirement 28,872 45,500 45,500 30,215 40081 Classic Mbr - Pmt Amrt Base ———10,713 40082 PEPRA Member Retirement ———2,536 40083 Worker's Comp. Expense 6,984 6,700 6,700 5,130 40084 Short/Long Term Disability 910 1,450 1,450 1,359 40085 Medicare 10,855 6,550 —4,037 40087 Social Security ———2,232 40090 Benefit Allotment 26,766 50,300 50,300 46,602 TOTAL PERSONNEL $354,209 $398,400 $395,350 $381,603 SUPPLIES 41200 Operating Supplies $33,464 $39,500 $39,500 $39,500 41300 Small Tools & Equipment —5,000 5,000 5,000 TOTAL SUPPLIES $33,464 $44,500 $44,500 $44,500 OPERATING EXPENDITURES 42125 Telephone $7,599 $8,110 $2,600 $— 42126 Utilities 285,083 287,115 287,115 301,225 42130 Rental/Lease of Equipment 939 7,750 7,750 8,700 42210 Maint. of Grounds/Bldgs 201,336 240,573 240,573 176,300 42330 Travel-Conferences 1,250 12,000 1,000 10,850 TOTAL OPERATING EXP $496,207 $555,548 $539,038 $497,075 CONTRACT SERVICES 45300 CS-Park & Facility Maint $338,660 $420,803 $420,803 $447,278 TOTAL CONTRACT SERVICES $338,660 $420,803 $420,803 $447,278 CAPITAL OUTLAY 46250 Misc Equipment $7,668 $60,000 $60,000 $77,500 TOTAL CAPITAL OUTLAY $7,668 $60,000 $60,000 $77,500 DIVISION TOTAL $1,230,208 $1,479,251 $1,459,691 $1,447,956 PARKS & FACILITIES MAINTENANCE City of Diamond Bar, California 121 FY 2018/19 Draft Budget 8.1.a Packet Pg. 240 DEPARTMENT:Public Works DIVISION: Landscape Maintenance ORGANIZATION #:001-5558 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed CONTRACT SERVICES 45500 CS - Public Works $37,658 $35,000 $35,000 $50,000 45503 CS - Parkway Maintenance 26,172 27,000 27,492 28,800 45509 CS - Tree Maintenance 235,592 267,060 267,060 201,593 45510 CS - Tree Watering 16,263 18,400 18,400 23,920 TOTAL CONTRACT SERVICES $315,685 $347,460 $347,952 $304,313 DIVISION TOTAL $315,685 $347,460 $347,952 $304,313 LANDSCAPE MAINTENANCE City of Diamond Bar, California 122 FY 2018/19 Draft Budget 8.1.a Packet Pg. 241 DEPARTMENT:Transfers-Out DIVISION:Transfers-Out ORGANIZATION #:001-9915 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed OPERATING TRANSFER OUT 49011 Transfer Out-Com Orgnztn Fd $13,580 $15,000 $15,000 $20,000 49015 Transfer Out - Gen Plan 25,258 33,007 —— 49018 Transfer Out - IS Replcmt Fund 100,000 100,000 100,000 — 49370 Transfer Out-Debt Service Fd 859,138 859,406 859,091 858,307 49510 Transfer Out-Self Ins Fund 441,316 538,950 544,598 369,065 49530 Transfer Out-Equip Replcmt 147,400 988,500 288,500 368,800 TOTAL OPERATING TRANSFERS $1,586,692 $2,534,863 $1,807,189 $1,616,172 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 43,965 202,570 203,314 101,395 49139 Transfer Out-LLAD #39 —71,281 86,895 245,588 49141 Transfer Out-LLAD #41 51,458 150,523 150,523 143,998 49250 Transfer Out-CIP Fund 294,941 2,652,663 770,146 2,184,699 49530 Transfer Out-Equip Replcmt ———621,095 TOTAL USE OF RESERVES $390,364 $3,077,037 $1,210,878 $3,296,775 TOTAL TRANSFERS OUT $1,977,056 $5,611,900 $3,018,067 $4,912,947 TRANSFERS OUT City of Diamond Bar, California 123 FY 2018/19 Draft Budget 8.1.a Packet Pg. 242 PERSONNEL SUMMARY City of Diamond Bar, California 124 FY 2018/19 Draft Budget Budget FY 2016/17 Budget FY 2017/18 Budget FY 2018/19 Department Full Part Total Full Part Total Full Part Total % of TotalTimeTime*Time Time*Time Time* City Manager's Office 10.00 0.43 10.43 10.00 0.43 10.43 10.00 0.43 10.43 12 % Community Development 8.00 0.43 8.43 8.00 0.43 8.43 8.00 0.43 8.43 10 % Finance 5.00 —5 5.00 —5.00 5.00 —5.00 6 % Information Systems 3.00 —3 4.00 —4.00 4.00 —4.00 5 % Parks and Recreation 10.00 22.85 32.85 11.00 25.45 36.45 11.00 28.00 39.00 45 % Public Information 3.00 —3 3.00 —3.00 3.00 —3.00 3 % Public Works 13.00 1.33 14.33 15.00 1.33 16.33 15.00 1.33 16.33 19 % Total 52.00 25.04 77.04 56.00 27.64 83.64 56.00 30.19 86.19 100% * Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week, 52 weeks per year. CITYWIDE AUTHORIZED PERSONNEL FY 2018/19 City Manager's Office: 12% Community Development:10%Finance:6% Information Systems: 5% Parks and Recreation: 45% Public Information:3% Public Works:19% 8.1.a Packet Pg. 243 Fiscal Year 2018 - 2019 CITY MANAGER'S OFFICE Job Title Authorized Funded City Manager 1 1 Assistant City Manager 1 1 City Clerk 1 1 Administrative Assistant 1 1 Senior Office Specialist 1 1 Human Resources & Risk Manager 1 1 Human Resources Technician 1 1 Assistant to the City Manager 1 1 Management Analyst/Senior MA 2 2 Total:10 10 PUBLIC INFORMATION Job Title Authorized Funded Public Information Manager 1 1 Public Information Coordinator 1 1 Media Specialist 1 1 Total:3 3 PARKS AND RECREATION Job Title Authorized Funded Parks and Recreation Director 1 1 Administrative Assistant 1 1 Recreation Supervisor 2 2 Recreation Coordinator 2 2 Recreation Specialist 4 4 Recreation Superintendent 1 1 Total:11 11 FINANCE Job Title Authorized Funded Finance Director 1 1 Senior Accountant 1 1 Accountant 1 1 Accounting Technician 2 2 Total:5 5 FULL-TIME BENEFITTED PERSONNEL SUMMARY City of Diamond Bar, California 125 FY 2018/19 Draft Budget 8.1.a Packet Pg. 244 INFORMATION SYSTEMS Job Title Authorized Funded Information Systems Director 1 1 Network Systems Administrator 1 1 Information Systems Analyst 1 1 Network/Systems Technician 1 1 Total:4 4 COMMUNITY DEVELOPMENT Job Title Authorized Funded Community Development Director 1 1 Administrative Coordinator 1 1 Senior Planner 1 1 Assistant/Associate Planner 2 2 Permit Services Coordinator 1 1 Neighborhood Improvement Officer/Senior NIO 2 2 Total:8 8 PUBLIC WORKS Job Title Authorized Funded Public Works Director 1 1 Administrative Coordinator 2 2 Senior Civil Engineer 1 1 Assistant/Associate Engineer 3 3 Street Maintenance Superintendent 1 1 Maintenance Worker/Senior MW 4 4 Parks Maintenance Superintendent 1 1 Facilities Maintenance Supervisor 1 1 Facilities & Asset Maintenance Tech.1 1 Total:15 15 Total Full-Time Benefitted Positions:56 56 FULL-TIME BENEFITTED PERSONNEL SUMMARY City of Diamond Bar, California 126 FY 2018/19 Draft Budget 8.1.a Packet Pg. 245 Fiscal Year 2018 - 2019 PARKS AND RECREATION Job Title Authorized Funded Pre-School Teacher 1 1 Assistant Pre-School Teacher 1 1 Total:2 2 Total Part-Time Benefitted Positions:2 2 PART-TIME BENEFITTED PERSONNEL SUMMARY City of Diamond Bar, California 127 FY 2018/19 Draft Budget 8.1.a Packet Pg. 246 Fiscal Year 2018 - 2019 CITY MANAGER'S OFFICE Job Title Hours Authorized FTE* Administrative Intern **900 0.43 Total:900 0.43 COMMUNITY DEVELOPMENT DEPARTMENT Job Title Hours Authorized FTE * Administrative Intern **900 0.43 Total:900 0.43 PARKS AND RECREATION Job Title Hours Authorized FTE * Facility Attendant I 8,736 4.2 Facility Attendant II 9,048 4.35 Recreation Leader I/II/III 32,760 15.75 Recreation Specialist 2,808 1.35 Recreation Worker 728 0.35 Total:54,080 26 PUBLIC WORKS Job Title Hours Authorized FTE * Administrative Intern **900 0.43 Maintenance Worker I/II 1,872 0.9 Total:2,772 1.33 Total Part-Time Non-Benefitted Positions:58,652 28.19 * Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week, 52 weeks per year. ** Although Administrative Interns are assigned to various departments based upon the needs of the organization, these positions are budgeted out of the City Manger/City Clerk's Office budget. PART-TIME NON-BENEFITTED PERSONNEL SUMMARY City of Diamond Bar, California 128 FY 2018/19 Draft Budget 8.1.a Packet Pg. 247 City of Diamond Bar, California 129 FY 2018/19 Draft Budget 8.1.a Packet Pg. 248 FUND TYPE:General Fund FUNCTION: Community Organization Support FUND #011 FUND DESCRIPTION: This fund was established in FY 97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 39001 Transfer-in General Fund 13,580 15,000 15,000 20,000 TOTAL RESOURCES 13,580 15,000 15,000 20,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups $13,580 $15,000 $15,000 $20,000 TOTAL OPERATING EXP $13,580 $15,000 $15,000 $20,000 FUND BALANCE RESERVE 25500 Reserves ——————— FUND BALANCE RESERVES ——————— TOTAL USES $13,580 $15,000 $15,000 $20,000 COMMUNITY ORGANIZATION SUPPORT FUND City of Diamond Bar, California 130 FY 2018/19 Draft Budget 8.1.a Packet Pg. 249 FUND TYPE:General Fund FUNCTION:Public Safety FUND #012 FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $1,003,368 $1,017,944 $1,017,944 $1,030,944 36100 Investment Earnings 14,576 13,000 13,000 13,000 TOTAL RESOURCES $1,017,944 $1,030,944 $1,030,944 $1,043,944 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $—$—$—$100,000 TOTAL TRANSFERS OUT $—$—$—$100,000 FUND BALANCE RESERVE 25500 Reserves $1,017,944 $1,030,944 $1,030,944 $943,944 FUND BALANCE RESERVES $1,017,944 $1,030,944 $1,030,944 $943,944 TOTAL USES $1,017,944 $1,030,944 $1,030,944 $1,043,944 LAW ENFORCEMENT RESERVE FUND City of Diamond Bar, California 131 FY 2018/19 Draft Budget 8.1.a Packet Pg. 250 FUND TYPE:General Fund FUNCTION: General Plan Update FUND #015 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $1,003,496 $685,638 $685,638 $449,538 36100 Investment Earnings 11,944 10,000 8,000 8,000 39001 Transfer In - General Fund 25,258 33,007 —— TOTAL RESOURCES $1,040,698 $728,645 $693,638 $457,538 OPERATING SUPPLIES 5210-41200 Operating Supplies $34 $1,200 $—$500 5210-41400 Promotional Supplies 4,377 7,000 3,000 4,000 TOTAL OPERATING SUPPLIES $4,411 $8,200 $3,000 $4,500 OPERATING EXPENDITURES 5210-42100 Photocopying $770 $2,000 $—$— 5210-42110 Printing 4,296 8,000 8,500 10,000 5210-42115 Advertising 2,635 6,500 —4,000 5210-42120 Postage 3,459 4,000 —4,000 5210-42325 Meetings 3,923 2,000 2,600 4,000 TOTAL OPERATING EXP $15,083 $22,500 $11,100 $22,000 PROFESSIONAL SERVICES 5210-44000 Professional Services $5,881 $12,000 $5,000 $6,000 5210-44220 PS - Planning General Plan 329,686 665,084 225,000 400,000 TOTAL PROFESSIONAL SERVICES $335,567 $677,084 $230,000 $406,000 FUND BALANCE RESERVE 25500 Reserves $685,638 $20,860 $449,538 $25,038 FUND BALANCE RESERVES $685,638 $20,860 $449,538 $25,038 TOTAL USES $1,040,698 $728,645 $693,638 $457,538 GENERAL PLAN UPDATE FUND City of Diamond Bar, California 132 FY 2018/19 Draft Budget 8.1.a Packet Pg. 251 FUND TYPE:General Fund FUNCTION: Technology Reserve FUND #018 FUND DESCRIPTION: This fund was created in FY 15-16 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $200,000 $302,905 $302,905 $335,905 36100 Investment Earnings 2,905 3,000 3,000 3,000 39001 Transfer In - General Fund 100,000 100,000 100,000 — TOTAL RESOURCES $302,905 $405,905 $405,905 $338,905 TRANSFERS OUT 9915-49530 Transfer Out - Maint & Repl $—$—$70,000 $338,905 TOTAL TRANSFERS OUT ————70,000 —338,905 FUND BALANCE RESERVE 25500 Reserves 302,905 405,905 335,905 — FUND BALANCE RESERVES $302,905 $405,905 $335,905 $— TOTAL USES $302,905 $405,905 $405,905 $338,905 TECHNOLOGY RESERVE FUND City of Diamond Bar, California 133 FY 2018/19 Draft Budget 8.1.a Packet Pg. 252 FUND TYPE:General Fund FUNCTION:OPEB Fund FUND #020 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) unfunded liability. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $520,846 $446,625 $446,625 $367,125 36100 Investment Earnings 7,420 6,000 5,500 5,500 36950 Cost Reimbursements 13,246 —14,580 15,500 TOTAL RESOURCES $541,512 $452,625 $466,705 $388,125 PERSONNEL SERVICES 4060-40086 Post Retirement Benefits $10,126 $14,580 $14,580 $15,500 TOTAL PERSONNEL SERVICES $10,126 $14,580 $14,580 $15,500 TRANSFERS OUT 9915-49620 Contribution To - OPEB Trust $84,761 $—$85,000 $86,600 TOTAL TRANSFERS OUT $84,761 $—$85,000 $86,600 FUND BALANCE RESERVE 25500 Reserves $446,625 $438,045 $367,125 $286,025 FUND BALANCE RESERVES $446,625 $438,045 $367,125 $286,025 TOTAL USES $541,512 $452,625 $466,705 $388,125 OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND City of Diamond Bar, California 134 FY 2018/19 Draft Budget 8.1.a Packet Pg. 253 City of Diamond Bar, California 135 FY 2018/19 Draft Budget 8.1.a Packet Pg. 254 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:108 FUND DESCRIPTION: Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$253,141 31732 Road Maint Rehab Acct —329,170 329,170 947,641 36,100 Investment Earnings $—$—$500 $5,000 TOTAL RESOURCES $—$329,170 $329,670 $1,205,782 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $—$329,170 $76,529 $1,200,282 TOTAL TRANSFERS OUT —329,170 76,529 1,200,282 FUND BALANCE RESERVES 25500 Reserves $—$—$253,141 $5,500 FUND BALANCE RESERVES $—$—$253,141 $5,500 TOTAL USES $—$329,170 $329,670 $1,205,782 ROAD MAINTEANCE & REHABILITATION FUND City of Diamond Bar, California 136 FY 2018/19 Draft Budget 8.1.a Packet Pg. 255 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:109 FUND DESCRIPTION: Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$228,641 31323 Measure M Revenue —672,576 672,576 787,501 36100 Investment Earnings ——1,000 1,000 TOTAL RESOURCES $—$672,576 $673,576 $1,017,142 TRANSFERS OUT 9915-4925 Transfer to CIP Fund $—$672,576 $444,935 $937,691 TOTAL TRANSFERS OUT $—$672,576 $444,935 $937,691 FUND BALANCE RESERVES 25500 Reserves $—$—$228,641 $79,451 FUND BALANCE RESERVES $—$—$228,641 $79,451 TOTAL USES $—$672,576 $673,576 $1,017,142 MEASURE M FUND City of Diamond Bar, California 137 FY 2018/19 Draft Budget 8.1.a Packet Pg. 256 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:110 FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $728,689 $680,953 $680,953 $212,057 31325 Measure R Revenue 643,438 658,812 658,812 694,868 36100 Investment Earnings 9,642 8,000 4,500 4,500 TOTAL RESOURCES $1,381,769 $1,347,765 $1,344,265 $911,425 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $700,816 $1,284,822 $1,132,208 $844,868 TOTAL TRANSFERS OUT $700,816 $1,284,822 $1,132,208 $844,868 FUND BALANCE RESERVES 25500 Reserves $680,953 $62,943 $212,057 $66,557 FUND BALANCE RESERVES $680,953 $62,943 $212,057 $66,557 TOTAL USES $1,381,769 $1,347,765 $1,344,265 $911,425 MEASURE R FUND City of Diamond Bar, California 138 FY 2018/19 Draft Budget 8.1.a Packet Pg. 257 DEPARTMENT: Special Revenue DIVISION: Street Maintenance/ Construction FUND #:111 FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gas Tax funds. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $369,602 $2,423 $2,423 $77,822 31705 Gas Tax - 2105 320,734 330,591 330,591 328,545 31710 Gas Tax - 2106 191,860 196,436 196,436 195,225 31720 Gas Tax - 2107 406,638 407,626 407,626 407,626 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replacement 152,352 227,234 227,234 437,503 31734 Loan Repayment —64,874 64,874 64,874 36100 Interest Revenue 4,029 3,500 2,500 2,500 TOTAL RESOURCES $1,452,714 $1,240,184 $1,239,184 $1,521,595 TRANSFERS OUT 9915-49001 Transfer to General Fund $903,433 $992,362 $978,852 $989,151 9915-49250 Transfer to CIP Fund 546,858 247,822 182,510 532,444 TOTAL TRANSFERS OUT $1,450,291 $1,240,184 $1,161,362 $1,521,595 FUND BALANCE RESERVES 25500 Reserves $2,423 $—$77,822 $— FUND BALANCE RESERVES $2,423 $—$77,822 $— TOTAL USES $1,452,714 $1,240,184 $1,239,184 $1,521,595 GAS TAX FUND City of Diamond Bar, California 139 FY 2018/19 Draft Budget 8.1.a Packet Pg. 258 DEPARTMENT: Special Revenue DIVISION:Public Transportation FUND #:112 FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $961,322 $466,011 $466,011 $1,062,777 31310 Transportation Tax 1,034,041 1,058,982 1,058,982 1,116,939 34850 Transit Subsidy Program Rev 823,272 1,075,000 900,000 925,000 36100 Interest Revenue 9,808 10,000 10,000 10,000 TOTAL RESOURCES $2,828,443 $2,609,993 $2,434,993 $3,114,716 PERSONNEL SERVICES 5553-40010 Salaries $79,281 $92,715 $92,715 $102,819 5553-40020 Over-Time Wages —1,000 —— 5553-40070 City Paid Benefits 868 1,720 1,720 1,722 5553-40080 Retirement Benefits 15,078 18,310 18,310 15,671 5553-40081 Classic Mbr-Pmt Amort Base ——————5,557 5553-40082 PEPRA Member Retirement ——————217 5553-40083 Workers Comp Expense 1,033 835 1,200 903 5553-40084 Short/Long Term Disability 446 565 565 622 5553-40085 Medicare Expense 1,203 1,565 1,565 1,723 5553-40090 Cafeteria Benefits 13,668 20,600 20,600 22,468 TOTAL PERSONNEL $111,578 $137,310 $136,675 $151,702 OPERATING SUPPLIES 5553-41200 Supplies $1,101 $1,200 $1,200 $1,200 TOTAL OPERATING SUPPLIES $1,101 $1,200 $1,200 $1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges $12,024 $—$15,000 $15,000 5553-42205 Computer Maintenance —2,100 2,100 2,100 5553-42315 Membership & Dues 18,851 20,000 19,491 20,000 TOTAL OPERATING EXP $30,875 $22,100 $36,591 $37,100 CONTRACT SERVICES 5350-45310 CS - Excursions $60,936 $72,750 $72,750 $78,750 5553-45533 Transit Subsidy Program 212,758 268,750 225,000 231,250 5553-45535 Transit Subsidy-Fares 839,208 1,075,000 900,000 925,000 TOTAL CONTRACT SERVICES $1,112,902 $1,416,500 $1,197,750 $1,235,000 CAPITAL OUTLAY 5553-46230 Computer Equip-Hardware $—$14,500 $—$17,000 5553-46235 Computer Equip-Software —750 —15,000 TOTAL CAPITAL OUTLAY $—$15,250 $—$32,000 MISC EXPENDITURES 5553-47230 Sale of Prop A Funds $600,000 $300,000 $—$1,200,000 TOTAL MISC EXPENDITURES $600,000 $300,000 $—$1,200,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $505,976 $324,814 $—$331,200 TOTAL TRANSFERS OUT $505,976 $324,814 $—$331,200 FUND BALANCE RESERVES 25500 Reserves $466,011 $392,819 $1,062,777 $126,514 FUND BALANCE RESERVES $466,011 $392,819 $1,062,777 $126,514 TOTAL USES $2,828,443 $2,609,993 $2,434,993 $3,114,716 PROPOSITION A FUND City of Diamond Bar, California 140 FY 2018/19 Draft Budget 8.1.a Packet Pg. 259 DEPARTMENT: Special Revenue DIVISION: Street Maintenance/ Construction FUND #:113 FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street-related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $665,015 $678,660 $678,660 $596,161 31320 Transportation Tax 860,946 878,398 878,398 926,471 36100 Interest Revenue 11,512 9,000 10,500 10,500 TOTAL RESOURCES $1,537,474 $1,566,058 $1,567,558 $1,533,132 PERSONNEL SERVICES 5553-40010 Salaries $62,434 $148,425 $148,425 $146,303 5553-40070 City Paid Benefits 504 1,840 1,840 1,677 5553-40080 Retirement Benefits 14,353 29,025 29,025 22,362 5553-40081 Classic Mbr-Pmt Amort Base ——————7,929 5553-40082 PEPRA Member Retirement ——————108 5553-40083 Workers Comp Expense 867 2,535 2,535 2,728 5553-40084 Short/Long Term Disability 281 900 900 872 5553-40085 Medicare Expense 883 2,165 2,165 2,192 5553-40090 Benefit Allotment 6,224 21,775 21,775 21,969 TOTAL PERSONNEL $85,545 $206,665 $206,665 $206,140 OPERATING EXPENDITURES 5553-42205 Computer Maintenance $5,200 $6,000 $6,000 $6,000 TOTAL OPERATING EXP $5,200 $6,000 $6,000 $6,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab $304,623 $335,000 $340,000 $350,000 TOTAL CONTRACT SERVICES $304,623 $335,000 $340,000 $350,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $463,445 $607,548 $418,732 $864,319 9915-49250 Transfer to CIP Fund carryovers ———— TOTAL TRANSFERS OUT $463,445 $607,548 $418,732 $864,319 FUND BALANCE RESERVES 25500 Reserves $678,660 $410,845 $596,161 $106,673 FUND BALANCE RESERVES $678,660 $410,845 $596,161 $106,673 TOTAL USES $1,537,474 $1,566,058 $1,567,558 $1,533,132 PROPOSITION C FUND City of Diamond Bar, California 141 FY 2018/19 Draft Budget 8.1.a Packet Pg. 260 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:114 FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $(923,982)$363 $363 $363 31331 Federal - STPL Revenue 527,885 225,000 —— 31845 MAP-21 Revenue 396,240 ——— 31846 SAFETEA-LU Demo Revenue —8,099,859 —— TOTAL RESOURCES $143 $8,325,222 $363 $363 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $(220)$8,138,575 $—$— TOTAL TRANSFERS OUT $(220)$8,138,575 $—$— FUND BALANCE RESERVES 25500 Reserves $363 $186,647 $363 $363 FUND BALANCE RESERVES $363 $186,647 $363 $363 TOTAL USES $143 $8,325,222 $363 $363 MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY (MAP-21) City of Diamond Bar, California 142 FY 2018/19 Draft Budget 8.1.a Packet Pg. 261 DEPARTMENT:Special Revenue DIVISION:Waste Management FUND #:115 FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $1,221,180 $1,170,472 $1,170,472 $1,196,880 34820 AB939 Admin Fees 532,017 540,000 540,000 547,000 36100 Interest Revenue 15,690 16,000 —— 36950 Cost Reimbursement 75,000 —————92,000 TOTAL RESOURCES $1,843,886 $1,726,472 $1,710,472 $1,835,880 PERSONNEL SERVICES 5515-40010 Salaries $257,516 $296,825 $296,825 $198,993 5515-40020 Over-Time Wages 752 1,000 1,000 — 5515-40030 Part Time Wages 396 4,000 2,000 4,000 5515-40070 City Paid Benefits 3,093 3,830 3,830 2,646 5515-40080 Retirement 48,282 57,125 57,125 29,638 5515-40081 Classic Mbr-Pmt Amort Base ——————10509 5515-40082 PEPRA Member Retirement ——————558 5515-40083 Worker's Comp. Exp.3,645 3,600 3,600 3,647 5515-40084 Short/Long Term Disability 1,465 1,760 1,760 1,187 5515-40085 Medicare 3,954 4,875 4,875 3,202 5515-40087 Social Security ——————248 5515-40090 Benefit Allotment 38,859 44,280 44,280 34,578 TOTAL PERSONNEL $357,963 $417,295 $415,295 $289,206 SUPPLIES 5515-41200 Operating Supplies $19,229 $24,000 $17,111 $19,500 5515-41300 Small Tools & Equipment 6,685 13,000 6,200 13,000 5515-41400 Promotional Supplies 19,695 26,500 11,357 17,500 TOTAL SUPPLIES $45,609 $63,500 $34,668 $50,000 OPERATING EXPENDITURES 5515-42110 Printing $12,464 $25,000 $—$15,000 5515-42115 Advertising 4,500 3,000 —3,000 5515-42120 Postage 3 8,000 —4,000 5515-42315 Membership/Dues 707 1,000 487 700 5515-42320 Publications —200 200 200 5515-42325 Meetings 190 1,000 200 1,000 5515-42330 Travel-Conferences & Meetings —2,000 —2,000 5515-42340 Education & Training 290 2,500 —1,000 5515-42355 Contributions-Com. Groups —500 —— TOTAL OPERATING EXP $18,155 $43,200 $887 $26,900 INTEGRATED WASTE MANAGEMENT FUND City of Diamond Bar, California 143 FY 2018/19 Draft Budget 8.1.a Packet Pg. 262 DEPARTMENT:Special Revenue DIVISION:Waste Management FUND #:115 PROFESSIONAL SERVICES 5515-44000 Professional Services $107,315 $60,704 $32,988 $126,600 TOTAL PROFESSIONAL SERVICES $107,315 $60,704 $32,988 $126,600 CONTRACT SERVICES 5515-45500 CS - Professional Services $30,159 $42,300 $19,704 $31,500 TOTAL CONTRACT SERVICES $30,159 $42,300 $19,704 $31,500 CAPITAL OUTLAY 5515-46250 Miscellaneous Equipment $—$40,500 $—$40,000 TOTAL CAPITAL OUTLAY $—$40,500 $—$40,000 INSURANCE EXPENSE 5515-47220 Insurance Expense $1,994 $2,700 $2,000 $2,500 TOTAL INSURANCE EXPENSE $1,994 $2,700 $2,000 $2,500 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $112,220 $30,000 $8,050 $10,000 TOTAL TRANSFERS OUT $112,220 $30,000 $8,050 $10,000 FUND BALANCE RESERVES 25500 Reserves $1,170,472 $1,026,273 $1,196,880 $1,259,174 FUND BALANCE RESERVES $1,170,472 $1,026,273 $1,196,880 $1,259,174 TOTAL USES $1,843,886 $1,726,472 $1,710,472 $1,835,880 INTEGRATED WASTE MANAGEMENT FUND City of Diamond Bar, California 144 FY 2018/19 Draft Budget 8.1.a Packet Pg. 263 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:116 FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $1,519,316 $1,000,504 $1,000,504 $392,322 34562 Business License - SB1186 1,370 ——— 34660 Traffic Mitigation Fees - Eng 8,513 168,562 —— 36100 Investment Earnings 18,857 8,000 8,000 8,000 TOTAL RESOURCES $1,548,056 $1,177,066 $1,008,504 $400,322 PROFESSIONAL SERVICES 5510-44000 Professional Services $3,695 $—$—$— TOTAL PROFESSIONAL SERVICES $3,695 $—$—$— TRANSFERS OUT 9915-49250 Transfer to CIP Fund 543,858 870,642 616,182 254,460 TOTAL TRANSFERS OUT $543,858 $870,642 $616,182 $254,460 FUND BALANCE RESERVES 25500 Reserves $1,000,504 $306,424 $392,322 $145,862 FUND BALANCE RESERVES $1,000,504 $306,424 $392,322 $145,862 TOTAL USES $1,548,056 $1,177,066 $1,008,504 $400,322 TRAFFIC MITIGATION FUND City of Diamond Bar, California 145 FY 2018/19 Draft Budget 8.1.a Packet Pg. 264 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:117 FUND DESCRIPTION: This fund was established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $109,506 $111,097 $111,097 $112,097 34668 Sewer Fees ———— 36100 Investment Earnings 1,591 1,500 1,000 1,000 TOTAL RESOURCES $111,097 $112,597 $112,097 $113,097 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $—$109,000 $—$64,551 TOTAL TRANSFERS OUT $—$109,000 $—$64,551 FUND BALANCE RESERVES 25500 Reserves $111,097 $3,597 $112,097 $48,546 FUND BALANCE RESERVES $111,097 $3,597 $112,097 $48,546 TOTAL USES $111,097 $112,597 $112,097 $113,097 SEWER MITIGATION FUND City of Diamond Bar, California 146 FY 2018/19 Draft Budget 8.1.a Packet Pg. 265 DEPARTMENT: Special Revenue DIVISION:Air Quality FUND #:118 FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766 which authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $267,984 $184,074 $184,074 $137,369 31810 Pollution Reduction Fees 72,892 70,000 70,000 70,000 36100 Interest Revenue 2,891 3,000 3,000 3,000 TOTAL RESOURCES $343,768 $257,074 $257,074 $210,369 CAPITAL OUTLAY 5098-46100 Auto Equipment $—$10,000 $—$35,000 5098-46412 Traffic Control Improvement ———68,545 TOTAL CAPITAL OUTLAY $—$10,000 $—$103,545 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $159,694 $237,515 $119,705 $74,195 TOTAL TRANSFERS OUT $159,694 $237,515 $119,705 $74,195 FUND BALANCE RESERVES 25500 Reserves $184,074 $9,559 $137,369 $32,629 FUND BALANCE RESERVES $184,074 $9,559 $137,369 $32,629 TOTAL USES $343,768 $257,074 $257,074 $210,369 AIR QUALITY IMPROVEMENT FUND City of Diamond Bar, California 147 FY 2018/19 Draft Budget 8.1.a Packet Pg. 266 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:119 FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$— 31880 SB821 Revenue —50,372 12,524 157,338 TOTAL RESOURCES $—$50,372 $12,524 $157,338 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $—$50,372 $12,524 $157,338 TOTAL TRANSFERS OUT $—$50,372 $12,524 $157,338 FUND BALANCE RESERVES 25500 Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $—$50,372 $12,524 $157,338 SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA) City of Diamond Bar, California 148 FY 2018/19 Draft Budget 8.1.a Packet Pg. 267 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:120 FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually in odd-numbered years. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Reserve $—$33 $33 $33 31332 MTA Grant Revenue 48,650 3,512,981 72,550 1,278,800 36100 Investment Earnings 33 ——— TOTAL RESOURCES $48,683 $3,513,014 $72,583 $1,278,833 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $48,650 $3,513,014 $72,550 $1,278,800 TOTAL TRANSFERS OUT $48,650 $3,513,014 $72,550 $1,278,800 FUND BALANCE RESERVES 25500 Reserves $33 $—$33 $33 FUND BALANCE RESERVES $33 $—$33 $33 TOTAL USES $48,683 $3,513,014 $72,583 $1,278,833 MTA GRANTS FUND City of Diamond Bar, California 149 FY 2018/19 Draft Budget 8.1.a Packet Pg. 268 DEPARTMENT: Special Revenue DIVISION: Street/Paths Improvements FUND #:121 FUND DESCRIPTION: The Waste Hauler Fund was established in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $77,818 $88,879 $88,879 $68,544 34662 Solid Waste Impact Fees 125,525 128,000 128,000 130,000 36100 Investment Earnings 1,157 1,000 1,000 1,000 TOTAL RESOURCES $204,500 $217,879 $217,879 $199,544 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $115,622 $128,000 $149,335 $128,000 TOTAL TRANSFERS OUT $115,622 $128,000 $149,335 $128,000 FUND BALANCE RESERVES 25500 Reserves $88,879 $89,879 $68,544 $71,544 FUND BALANCE RESERVES $88,879 $89,879 $68,544 $71,544 TOTAL USES $204,500 $217,879 $217,879 $199,544 WASTE HAULER FUND City of Diamond Bar, California 150 FY 2018/19 Draft Budget 8.1.a Packet Pg. 269 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:122 FUND DESCRIPTION: Within the California Subdivision Map Act is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $748,811 $496,567 $496,567 $223,225 34555 Quimby Fees ———— 36100 Interest Revenue 9,340 2,500 3,000 3,000 TOTAL RESOURCES $758,151 $499,067 $499,567 $226,225 TRANSFERS OUT 9915-49250 Transfer Out - CIP $261,584 $384,570 $276,342 $202,997 TOTAL TRANSFERS OUT $261,584 $384,570 $276,342 $202,997 FUND BALANCE RESERVES 25500 Reserves $496,567 $114,497 $223,225 $23,228 FUND BALANCE RESERVES $496,567 $114,497 $223,225 $23,228 TOTAL USES $758,151 $499,067 $499,567 $226,225 PARK FEES FUND (QUIMBY) City of Diamond Bar, California 151 FY 2018/19 Draft Budget 8.1.a Packet Pg. 270 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:123 FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implementation of the youth master plan and the construction of improvements at Stardust Park. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$— 31815 Prop A-Safe Neighborhood Parks 406,119 35,000 35,000 50,000 36100 Investment Earnings 259 ——— TOTAL RESOURCES $406,377 $35,000 $35,000 $50,000 TRANSFERS OUT 9915-49001 Transfer to General Fund $40,900 $35,000 $35,000 $50,000 9915-49250 Transfer to CIP Fund 365,477 ——— TOTAL TRANSFERS OUT $406,377 $35,000 $35,000 $50,000 FUND BALANCE RESERVES 25500 Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $406,377 $35,000 $35,000 $50,000 PROP A - SAFE NEIGHBORHOOD PARKS FUND City of Diamond Bar, California 152 FY 2018/19 Draft Budget 8.1.a Packet Pg. 271 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:124 FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $171,638 $75,804 $75,804 $46,804 36100 Interest Revenue 1,991 2,000 1,000 1,000 TOTAL RESOURCES $173,629 $77,804 $76,804 $47,804 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $97,825 $55,000 $30,000 $45,804 TOTAL TRANSFERS OUT $97,825 $55,000 $30,000 $45,804 FUND BALANCE RESERVES 25500 Reserves $75,804 $22,804 $46,804 $2,000 FUND BALANCE RESERVES $75,804 $22,804 $46,804 $2,000 TOTAL USES $173,629 $77,804 $76,804 $47,804 PARK & FACILITY DEVELOPMENT FUND City of Diamond Bar, California 153 FY 2018/19 Draft Budget 8.1.a Packet Pg. 272 DEPARTMENT: Special Revenue DIVISION:Community Dev FUND #:125 FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 31630 CDBG Revenue-Carry Over $—$—$—$— 31630 CDBG Revenue 119,965 488,465 398,704 468,734 TOTAL RESOURCES $119,965 $488,465 $398,704 $468,734 PERSONNEL SERVICES 5350-40010 Salaries $14,431 $10,602 $10,602 $10,644 TOTAL PERSONNEL $14,431 $10,602 $10,602 $10,644 SUPPLIES 5215-41200 Operating Supplies $—$2,400 $2,400 $2,400 TOTAL SUPPLIES $—$2,400 $2,400 $2,400 PROFESSIONAL SERVICES 5215-44000 Professional Services $77,764 $117,000 $107,000 $117,000 TOTAL PROFESSIONAL SERVICES $77,764 $117,000 $107,000 $117,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $27,770 $358,463 $278,702 $338,690 TOTAL TRANSFERS OUT $27,770 $358,463 $278,702 $338,690 CDBG Carry Over ———— FUND BALANCE RESERVES ———— TOTAL USES $119,965 $488,465 $398,704 $468,734 COMMUNITY DEVELOPMENT BLOCK GRANT FUND City of Diamond Bar, California 154 FY 2018/19 Draft Budget 8.1.a Packet Pg. 273 DEPARTMENT: Special Revenue DIVISION:Public Safety FUND #:126 FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contribution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $161,997 $222,456 $222,456 $205,122 31855 Public Safety Grant - State 168,740 100,000 100,000 100,000 36100 Interest Revenue 2,978 2,400 3,000 3,000 TOTAL RESOURCES $333,715 $324,856 $325,456 $308,122 SUPPLIES 4411-41200 Operating Supplies $4,981 $1,000 $—$— TOTAL SUPPLIES $4,981 $1,000 $—$— OPERATING EXPENDITURES 4411-42200 Equipment Maintenance $85 $500 $—$— TOTAL OPERATING EXP $85 $500 $—$— PROFESSIONAL SERVICES 4411-44000 Professional Services $4,800 $5,000 $4,900 $5,000 TOTAL PROFESSIONAL SERVICES $4,800 $5,000 $4,900 $5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment $2,435 $15,000 $10,000 $15,000 TOTAL CAPITAL OUTLAY $2,435 $15,000 $10,000 $15,000 TRANSFERS OUT 9915-49001 Transfer Out-General Fund $98,958 $102,934 $105,434 $110,226 TOTAL TRANSFERS OUT $98,958 $102,934 $105,434 $110,226 FUND BALANCE RESERVE 25500 Reserves $222,456 $200,422 $205,122 $177,896 FUND BALANCE RESERVES $222,456 $200,422 $205,122 $177,896 TOTAL USES $333,715 $324,856 $325,456 $308,122 CITIZENS OPTION FOR PUBLIC SAFETY FUND City of Diamond Bar, California 155 FY 2018/19 Draft Budget 8.1.a Packet Pg. 274 DEPARTMENT: Special Revenue DIVISION:Public Safety FUND #:128 FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $31,944 $21,187 $21,187 $12,937 36100 Interest Revenue 391 250 250 250 TOTAL RESOURCES $32,335 $21,437 $21,437 $13,187 CAPITAL OUTLAY 4411-46250 Misc Equipment $11,148 $10,000 $8,500 $10,000 TOTAL CAPITAL OUTLAY $11,148 $10,000 $8,500 $10,000 FUND BALANCE RESERVES 25500 Reserves $21,187 $11,437 $12,937 $3,187 FUND BALANCE RESERVES $21,187 $11,437 $12,937 $3,187 TOTAL USES $32,335 $21,437 $21,437 $13,187 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND City of Diamond Bar, California 156 FY 2018/19 Draft Budget 8.1.a Packet Pg. 275 DEPARTMENT: Special Revenue DIVISION: Street Beautification FUND #:131 FUND DESCRIPTION: This fund was established in FY 17-18 as a result of funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$318,197 34550 Developer Fees ——368,197 — TOTAL RESOURCES $—$—$368,197 $318,197 TRANSFERS OUT 9915-49250 Transfer to CIP $—$—$50,000 $— TOTAL TRANSFERS OUT $—$—$50,000 $— FUND BALANCE RESERVES 25500 Reserves $—$—$318,197 $318,197 FUND BALANCE RESERVES $—$—$318,197 $318,197 TOTAL USES $—$—$368,197 $318,197 STREET BEAUTIFICATION City of Diamond Bar, California 157 FY 2018/19 Draft Budget 8.1.a Packet Pg. 276 DEPARTMENT: Special Revenue DIVISION: Park Improvement FUND #:132 FUND DESCRIPTION: Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$— 31341 Category 1 Revenue ———190,717 31342 M&S Revenue ———46,053 TOTAL RESOURCES ——————236,770 TRANSFERS OUT 49250 Transfer Out - CIP Fund ———190,717 TOTAL TRANSFERS OUT ———190,717 FUND BALANCE RESERVES 25500 Reserves ———46,053 FUND BALANCE RESERVES ———46,053 TOTAL USES ———236,770 MEASURE A NEIGHBORHOOD PARKS ACT City of Diamond Bar, California 158 FY 2018/19 Draft Budget 8.1.a Packet Pg. 277 DEPARTMENT: Special Revenue DIVISION:Disability Access FUND #:133 FUND DESCRIPTION: SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction-related accessibility. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $—$—$—$8,000 34562 Business License - SB1186 ——8,000 8,000 TOTAL RESOURCES $—$—$8,000 $16,000 TRANSFERS OUT 49250 Transfer Out - CIP Fund $—$—$—$— TOTAL TRANSFERS OUT $—$—$—$— FUND BALANCE RESERVES 25500 Reserves $—$$—$$8,000 $$16,000 FUND BALANCE RESERVES $—$$—$$8,000 $$16,000 TOTAL USES $—$$—$$8,000 $$16,000 CASP SB1186 City of Diamond Bar, California 159 FY 2018/19 Draft Budget 8.1.a Packet Pg. 278 DEPARTMENT: Special Revenue DIVISION: Public Information FUND #:135 FUND DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $173,899 $252,471 $252,471 $276,471 31215 PEG Fees 83,151 100,000 100,000 100,000 36100 Interest Revenue 2,789 3,000 4,000 4,000 TOTAL RESOURCES $259,839 $355,471 $356,471 $380,471 CAPITAL OUTLAY 4095-46250 Miscellaneous Equipment $7,368 $80,000 $80,000 $35,000 TOTAL CAPITAL OUTLAY $7,368 $80,000 $80,000 $35,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund ———$75,000 TOTAL TRANSFERS OUT ———75,000 FUND BALANCE RESERVES 25500 Reserves $252,471 $275,471 $276,471 $270,471 FUND BALANCE RESERVES $252,471 $275,471 $276,471 $270,471 TOTAL USES $259,839 $355,471 $356,471 $380,471 PEG FEES FUND City of Diamond Bar, California 160 FY 2018/19 Draft Budget 8.1.a Packet Pg. 279 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:138 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 30300 Prop Tax-Special Assessment 268,228 272,145 272,145 274,170 39001 Transfer in - General Fund 43,965 202,570 203,314 101,395 TOTAL RESOURCES $312,193 $474,715 $475,459 $375,565 PERSONNEL SERVICES 5538-40010 Salaries $22,474 $25,700 $26,344 $26,467 5538-40020 Over Time Wages 96 200 300 300 5538-40070 City Paid Benefits 240 315 315 300 5538-40080 Retirement 4,120 4,850 4,850 3,981 5538-40083 Worker's Comp. Exp.676 735 735 756 5538-40084 Short/Long Term Disability 130 150 150 154 5538-40085 Medicare 311 375 375 389 5538-40090 Benefit Allotment 3,118 3,900 3,900 4,032 TOTAL PERSONNEL $31,165 $36,225 $36,969 $37,791 OPERATING EXPENDITURES 5538-42115 Advertising $3,178 $5,000 $5,000 $5,000 5538-42126 Utilities 97,900 159,900 159,900 168,000 5538-42210 Maint. of Grounds/Bldgs 12,464 35,377 35,377 36,250 TOTAL OPERATING EXP $113,543 $200,277 $200,277 $209,250 PROFESSIONAL SERVICES 5538-44000 Professional Services $5,145 $5,500 $5,500 $5,500 TOTAL PROFESSIONAL SERVICES $5,145 $5,500 $5,500 $5,500 CONTACT SERVICES 5538-45500 Contract Services $162,008 $227,713 $227,713 $116,524 5538-45509 Tree Maintenance 332 5,000 5,000 6,500 TOTAL CONTRACT SERVICES $162,340 $232,713 $232,713 $123,024 FUND BALANCE RESERVE 25500 Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $312,193 $474,715 $475,459 $375,565 LANDSCAPE MAINTENANCE - DIST. #38 FUND City of Diamond Bar, California 161 FY 2018/19 Draft Budget 8.1.a Packet Pg. 280 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:139 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance $33,753 $66,810 $66,810 $— 30300 Prop Tax-Special Assessment 295,622 295,236 295,236 294,764 39001 Transfer In - General Fund —71,281 86,895 245,588 TOTAL RESOURCES $329,375 $433,327 $448,941 $540,352 PERSONNEL SERVICES 5539-40010 Salaries $11,576 $14,400 $14,400 $14,868 5539-40020 Over Time Wages 96 200 300 300 5539-40070 City Paid Benefits 124 130 130 180 5539-40080 Retirement 2,154 2,750 2,750 2,249 5539-40083 Worker's Comp. Exp.349 425 425 427 5539-40084 Short/Long Term Disability 67 85 85 87 5539-40085 Medicare 162 225 225 221 5539-40090 Benefit Allotment 1,618 2,325 2,325 2,412 TOTAL PERSONNEL $16,145 $20,540 $20,640 $21,541 OPERATING EXPENDITURES 5539-42115 Advertising $3,661 $5,000 $5,000 $5,000 5539-42126 Utilities 76,462 126,700 126,700 133,035 5539-42210 Maint. of Grounds/Bldgs 12,371 32,500 32,500 34,500 TOTAL OPERATING EXP $92,495 $164,200 $164,200 $172,535 PROFESSIONAL SERVICES 5539-44000 Professional Services $5,145 $5,500 $5,500 $5,500 TOTAL PROFESSIONAL SERVICES $5,145 $5,500 $5,500 $5,500 CONTACT SERVICES 5539-45500 Contract Services $127,720 $220,087 $220,087 $208,476 5539-45509 Tree Maintenance 6,144 5,000 5,000 95,400 5539-45519 Weed Abatement 14,916 18,000 33,514 36,900 TOTAL CONTRACT SERVICES $148,780 $243,087 $258,601 $340,776 FUND BALANCE RESERVE 25500 Reserves $66,810 $—$—$— FUND BALANCE RESERVES $66,810 $—$—$— TOTAL USES $313,230 $412,787 $428,301 $540,352 LANDSCAPE MAINTENANCE - DIST. #39 FUND City of Diamond Bar, California 162 FY 2018/19 Draft Budget 8.1.a Packet Pg. 281 DEPARTMENT: Special Revenue DIVISION:Landscape FUND #:141 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $—$—$—$— 30300 Prop Tax-Special Assessment 122,013 122,157 122,157 122,157 39001 Transfer in - General Fund 51,458 150,523 150,523 143,998 TOTAL RESOURCES $173,471 $272,680 $272,680 $266,155 PERSONNEL SERVICES 5541-40010 Salaries $11,169 $12,550 $12,550 $14,868 5541-40020 Over Time Wages 38 100 100 200 5541-40070 City Paid Benefits 119 155 155 180 5541-40080 Retirement 2,042 2,365 2,365 2,249 5541-40083 Worker's Comp. Exp.336 375 375 427 5541-40084 Short/Long Term Disability 65 75 75 87 5541-40085 Medicare 154 185 185 221 5541-40090 Benefit Allotment 1,547 1,865 1,865 2,412 TOTAL PERSONNEL $15,470 $17,670 $17,670 $21,441 OPERATING EXPENDITURES 5541-42115 Advertising $3,594 $5,000 $5,000 $5,000 5541-42126 Utilities 49,329 67,750 67,750 71,138 5541-42210 Maint. of Grounds/Bldgs 8,329 20,000 20,000 20,000 TOTAL OPERATING EXP $61,252 $92,750 $92,750 $96,138 PROFESSIONAL SERVICES 5541-44000 Professional Services $5,144 $5,500 $5,500 $5,500 TOTAL PROFESSIONAL SERVICES $5,144 $5,500 $5,500 $5,500 CONTACT SERVICES 5541-45500 Contract Services $45,583 $72,220 $72,220 $68,076 5541-45509 Tree Maintenance 3,315 18,000 18,000 23,400 5541-45519 CS-Weed/Pest Abatement 42,708 66,540 66,540 51,600 TOTAL CONTRACT SERVICES $91,605 $156,760 $156,760 $143,076 FUND BALANCE RESERVE 25500 Reserves $—$—$—$— FUND BALANCE RESERVES $—$—$—$— TOTAL USES $158,001 $255,010 $255,010 $266,155 LANDSCAPE MAINTENANCE - DIST. # 41 FUND City of Diamond Bar, California 163 FY 2018/19 Draft Budget 8.1.a Packet Pg. 282 DEPARTMENT: Special Revenue DIVISION:Grant Fund FUND #:160 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $15,572 $17,292 $17,292 $19,405 31870 Used Motor Oil Block Grant 15,769 15,700 15,700 15,700 36100 Interest Revenue 175 100 300 300 TOTAL RESOURCES $31,516 $33,092 $33,292 $35,405 SUPPLIES 5516-41200 Operating Supplies $3,126 $3,000 $2,887 $3,000 5516-41300 Small Tools and Equipment 5,537 5,900 5,000 6,000 TOTAL SUPPLIES $8,663 $$8,900 $$7,887 $$9,000 OPERATING EXPENDITURES 5516-42110 Printing 1,000 1,200 600 1,000 5516-42115 Advertising 4,160 1,400 1,400 900 5516-42120 Postage —2,700 2,500 2,000 TOTAL OPERATING EXP $5,160 $5,300 $4,500 $3,900 PROFESSIONAL SERVICES 5516-44000 Professional Services $400 $1,500 $1,500 $2,800 TOTAL PROFESSIONAL SERVICES $400 $1,500 $1,500 $2,800 CONTRACT SERVICES 5516-45500 Contract Services $—$1,000 $—$— TOTAL CONTRACT SERVICES $—$1,000 $—$— FUND BALANCE RESERVE 25500 Reserves $17,292 $16,392 $19,405 $19,705 FUND BALANCE RESERVES $17,292 $16,392 $19,405 $19,705 TOTAL USES $31,516 $33,092 $33,292 $35,405 USED OIL BLOCK GRANT FUND City of Diamond Bar, California 164 FY 2018/19 Draft Budget 8.1.a Packet Pg. 283 DEPARTMENT: Special Revenue DIVISION:Grant Fund FUND #:161 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance $51,569 $54,044 $54,044 $51,586 31875 Beverage Container Grant 29,111 14,575 14,507 14,409 36100 Interest Revenue 850 600 600 600 TOTAL RESOURCES $81,530 $69,219 $69,151 $66,595 OPERATING EXPENDITURES 5516-41200 Supplies $3,872 $15,000 $9,265 $8,410 5516-42110 Printing 1,000 1,000 1,000 1,000 5516-42115 Advertising 6,287 1,800 1,800 3,000 5516-42120 Postage —5,000 5,000 1,000 TOTAL OPERATING EXP $11,159 $22,800 $17,065 $13,410 PROFESSIONAL SERVICES 5516-44000 Professional Services $16,326 $500 $500 $1,000 TOTAL PROFESSIONAL SERVICES $16,326 $500 $500 $1,000 CONTACT SERVICES 5516-45500 Contract Services $—$1,000 $—$— TOTAL CONTRACT SERVICES $—$1,000 $—$— FUND BALANCE RESERVE 25500 Reserves $54,044 $44,919 $51,586 $52,185 FUND BALANCE RESERVES $54,044 $44,919 $51,586 $52,185 TOTAL USES $81,530 $69,219 $69,151 $66,595 BEVERAGE CONTAINER RECYCLING GRANT FUND City of Diamond Bar, California 165 FY 2018/19 Draft Budget 8.1.a Packet Pg. 284 City of Diamond Bar, California 166 FY 2018/19 Draft Budget 8.1.a Packet Pg. 285 Project #Project Description Status Total Budget (108) RMRA (109) Measure M (110) Measure R Local Return (111) Gas Tax (113) Prop C (121) Hauler Fees (125) CDBG (001) Prop A Exchange Street Improvement Projects (250-5510-46411) 01418 *Residential and Collector Street Rehab.- Area 6 (Construction) Carryover - Out to Bid $1,650,000 $—$420,000 $694,868 $467,132 $—$68,000 $—$— 601968-18 *CDBG Area 6 ADA Curb Ramp Project (Construction) New - Out to Bid 208,026 ——————208,026 — 601832-16 *Morning Canyon ADA - Administrative Costs Carryover - Construction Complete 3,000 ——————3,000 — 01419 *Residential and Collector Street Rehab.- Area 7 (Design)New 60,000 —————60,000 —— 24416 *Pathfinder Road Rehab Carryover - Construction Complete 20,000 ——————20,000 23919 Arterial Street Rehab (DBB from Mountain Laurel to Clear Creek Canyon) New 700,000 400,000 ———300,000 ——— Total - Street Improvement Projects $2,641,026 $400,000 $420,000 $694,868 $467,132 $300,000 $128,000 $211,026 $20,000 Project #Project Description Status Total Budget (110) Measure R (112) Prop A (113) Prop C (116) Traffic Imp Fund (118) AB2766 (120) MTA Grant Traffic Management/Safety Projects (250-5510-46412) 24018 *Traffic Signal Infrastructure Upgrades-YR 3 Construction Carryover - Under Construction $476,128 $150,000 $—$230,663 $46,200 $49,265 $— 24616 *Adaptive Traffic Control System Carryover - Under Construction 1,610,000 —331,200 ———1,278,800 24716 *Copley/Golden Springs Drive Intersection Modification Carryover - Under Construction 171,028 ——112,768 58,260 —— 24819 LED Illuminated Street Name Sign (Design)New 50,000 ——50,000 ——— Total - Traffic Projects $2,307,156 $150,000 $331,200 $393,431 $104,460 $49,265 $1,278,800 CAPITAL IMPROVEMENT PROJECT LIST City of Diamond Bar, California 167 FY 2018/19 Draft Budget 8.1.a Packet Pg. 286 Project #Project Description Status Total Budget (001) General Fund (116) Traffic Impr Fund City of Industry Transportation Infrastructure Improvements (250-5510-46413) 23316 *Lemon Ave. Interchange Project - (Construction) Carryover - Under Construction $40,000 $—$40,000 $— 23318 *Lemon Avenue Quiet Zone Carryover - Not Started 150,000 75,000 —75,000 Total-Transportation Infrastructure Improvements $190,000 $75,000 $40,000 $75,000 Project #Project Description Status Total Budget (001) General Fund (108) RMRA (109) Measure M (111) Gas Tax (113) Prop C (116) Traffic Imp Fund (117) Sewer Imp Fund (118) AB2766 (119) TDA MSRC Grant (135) PEG Fees Miscellaneous PW Improvements (250-5510-46420) 26016 * Groundwater Drainage Improvements-Phase 1(GSD@ Rancheria, BCR@Sapphire) Carryover - Under Construction $30,000 $30,000 $—$—$—$—$—$—$—$—$—$— 26018 * Groundwater Drainage Improvements-Phase 2 (Hipass@ Castle Rock) Carryover - Under Construction 45,000 ——45,000 ———————— 26019 Groundwater Drainage Improvements-Phase 3 (Flapjack-Design) New 65,000 ——65,000 ———————— 26116 *Sewer System Evaluation & Capacity Assurance Plan Carryover - In Design 64,551 ——————64,551 ———— 26516 *City Entry Monuments (GSD/ Calbourne & DBB/Temple) Carryover - Design Complete 602,000 602,000 —————————— 26217 *Diamond Bar Blvd. Complete Streets (GSD - 60FWY) - (Design) Carryover - In Design 200,000 ——200,000 ———————— 22818 *Grand/GSD Intersection Enhancement Carryover - In Design 1,511,511 —800,282 207,691 65,312 170,888 110,000 ——157,338 —— 26219 Library Sign Replacement New 75,000 ——————————75,000 26319 Electric Charging Station at City Hall New 63,860 ———————24,930 —38,930 — Total-Miscellaneous PW Improvements $2,656,922 $632,000 $800,282 $517,691 $65,312 $170,888 $110,000 $64,551 $24,930 $157,338 $38,930 $75,000 CAPITAL IMPROVEMENT PROJECT LIST City of Diamond Bar, California 168 FY 2018/19 Draft Budget 8.1.a Packet Pg. 287 Project #Project Description Status Total Budget (001) GF Reserves (001) Prop A Exchange (122) Quimby (124) Park Dev Fund (125) CDBG (132) Measure A (540) Building & Facilities Maint Fund Habitat Conserv Grant (31814) FEMA (31620) Facilities, Parks and Rec Improvements (250-5310-46415) 25414 *Heritage Park Improvements (Design) Carryover - Not Started $145,000 $—$—$145,000 $—$—$—$—$—$— 25517 *Canyon Loop Trail (Design)Carryover - Not Started 50,000 ———25,000 ———25,000 — 25917 *Sycamore Canyon Park Slope Erosion Repairs (Design) Carryover - Design Complete 11,000 ——11,000 —————— 25917 *Sycamore Canyon Park Slope Erosion Repairs (Construction) Carryover - Out to Bid 675,000 —436,217 ——————238,783 601866-17 * Playground Surfacing Replace and ADA Improvements @ Starshine Park Carryover - Design Complete 127,664 ————127,664 ———— 24917 *Pantera Park Walkway Lighting Replacement (Construction) Carryover - Design Complete 500,000 217,699 82,114 —9,470 —190,717 ——— 25618 *DBC Roof Rehabilitation (Phase II-Section F & I) Carryover - Out to Bid 100,000 ——————100,000 —— 25818 *HVAC Replacement for City Hall Carryover - Out to Bid 400,000 400,000 ———————— 25819 Sycamore Canyon Creek Repair New 80,000 —80,000 ——————— 25919 Sunset Crossing Park (Design)New 300,000 —241,669 46,997 11,334 ————— TOTAL $2,388,664 $617,699 $840,000 $202,997 $45,804 $127,664 $190,717 $100,000 $25,000 $238,783 FY 18-19 CIP Projects Grand Total 10,183,768 *Indicates carryover of project from FY 17-18 CAPITAL IMPROVEMENT PROJECT LIST City of Diamond Bar, California 169 FY 2018/19 Draft Budget 8.1.a Packet Pg. 288 Funding Source Totals CIP Project Type Totals 001 General Fund Reserves 1,324,699 Street Improvements 2,641,026 001 Sale of Prop A Funds 860,000 Traffic Management/Safety Improvements 2,307,156 108 RMRA (SB-1)1,200,282 Transportation Infrastructure Improvements 190,000 109 Measure M 937,691 Miscellaneous PW Improvements 2,656,922 110 Measure R - Local Return Fund 844,868 Facilities, Parks and Rec. Improvements 2,388,664 111 Gas Tax Fund 532,444 10,183,768 112 Prop A 331,200 113 Prop C 864,319 116 Traffic Mitigation 254,460 117 Sewer Improvement 64,551 118 AB 2766 74,195 119 SB 821 Fund - Bike and Pedestrian Paths (TDA)157,338 120 MTA Grants 1,278,800 121 Waste Hauler Fund 128,000 122 Quimby 202,997 124 Park Development Fund 45,804 125 CDBG Funds 338,690 131 Measure A 190,717 135 PEG Fees 75,000 250 Habitat Conservation 25,000 250 Cost Reimbursement (City of Industry)75,000 250 FEMA 238,783 250 MRSC Grant 38,930 540 Building & Facilities Maintenance Fund 100,000 Total 10,183,768 CAPITAL IMPROVEMENT PROJECT LIST City of Diamond Bar, California 170 FY 2018/19 Draft Budget 8.1.a Packet Pg. 289 City of Diamond Bar, California 171 FY 2018/19 Draft Budget 8.1.a Packet Pg. 290 City of Diamond Bar, California 172 FY 2018/19 Draft Budget 8.1.a Packet Pg. 291 City of Diamond Bar, California 173 FY 2018/19 Draft Budget 8.1.a Packet Pg. 292 City of Diamond Bar, California 174 FY 2018/19 Draft Budget 8.1.a Packet Pg. 293 City of Diamond Bar, California 175 FY 2018/19 Draft Budget 8.1.a Packet Pg. 294 City of Diamond Bar, California 176 FY 2018/19 Draft Budget 8.1.a Packet Pg. 295 City of Diamond Bar, California 177 FY 2018/19 Draft Budget 8.1.a Packet Pg. 296 City of Diamond Bar, California 178 FY 2018/19 Draft Budget 8.1.a Packet Pg. 297 City of Diamond Bar, California 179 FY 2018/19 Draft Budget 8.1.a Packet Pg. 298 City of Diamond Bar, California 180 FY 2018/19 Draft Budget 8.1.a Packet Pg. 299 City of Diamond Bar, California 181 FY 2018/19 Draft Budget 8.1.a Packet Pg. 300 City of Diamond Bar, California 182 FY 2018/19 Draft Budget 8.1.a Packet Pg. 301 City of Diamond Bar, California 183 FY 2018/19 Draft Budget 8.1.a Packet Pg. 302 City of Diamond Bar, California 184 FY 2018/19 Draft Budget 8.1.a Packet Pg. 303 City of Diamond Bar, California 185 FY 2018/19 Draft Budget 8.1.a Packet Pg. 304 City of Diamond Bar, California 186 FY 2018/19 Draft Budget 8.1.a Packet Pg. 305 City of Diamond Bar, California 187 FY 2018/19 Draft Budget 8.1.a Packet Pg. 306 City of Diamond Bar, California 188 FY 2018/19 Draft Budget 8.1.a Packet Pg. 307 City of Diamond Bar, California 189 FY 2018/19 Draft Budget 8.1.a Packet Pg. 308 City of Diamond Bar, California 190 FY 2018/19 Draft Budget 8.1.a Packet Pg. 309 City of Diamond Bar, California 191 FY 2018/19 Draft Budget 8.1.a Packet Pg. 310 City of Diamond Bar, California 192 FY 2018/19 Draft Budget 8.1.a Packet Pg. 311 City of Diamond Bar, California 193 FY 2018/19 Draft Budget 8.1.a Packet Pg. 312 City of Diamond Bar, California 194 FY 2018/19 Draft Budget 8.1.a Packet Pg. 313 City of Diamond Bar, California 195 FY 2018/19 Draft Budget 8.1.a Packet Pg. 314 City of Diamond Bar, California 196 FY 2018/19 Draft Budget 8.1.a Packet Pg. 315 City of Diamond Bar, California 197 FY 2018/19 Draft Budget 8.1.a Packet Pg. 316 City of Diamond Bar, California 198 FY 2018/19 Draft Budget 8.1.a Packet Pg. 317 City of Diamond Bar, California 199 FY 2018/19 Draft Budget 8.1.a Packet Pg. 318 City of Diamond Bar, California 200 FY 2018/19 Draft Budget 8.1.a Packet Pg. 319 DEPARTMENT:Capital Project DIVISION:Capital Project FUND #:250 FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Appropriated Fund Balance $18,047 $(290,141)$(290,141)$(290,141) 31620 FEMA Revenue ———238,783 31809 MSRC Grant ———38,930 31814 Habitat Conservation Grant —449,079 181,579 25,000 31820 Land & Conservation Grant 57,525 293,561 51,061 — 31821 Recreation Trails Grant 689 119,087 119,087 — 36950 Cost Reimb - Various Funds 115,243 105,000 —75,000 39001 Transfer in - General Fund 294,941 2,652,663 770,146 2,184,699 39108 Transfer in - RMRA Fund —329,170 76,529 1,200,282 39109 Transfer in - Measure M —672,576 444,935 937,691 39110 Transfer in - Measure R 700,816 1,284,822 1,132,208 844,868 39111 Transfer in - Gas Tax 546,858 247,822 182,510 532,444 39112 Transfer in - Prop A - Transit 505,976 324,814 —331,200 39113 Transfer in - Prop C - Transit 463,445 607,548 418,732 864,319 39114 Transfer in - MAP-21 (220)8,138,576 —— 39116 Transfer in - Traffic Mitigation 543,858 870,642 616,182 254,460 39117 Transfer in - Sewer Mitigation —109,000 —64,551 39118 Transfer in - AB2766 159,694 237,515 119,705 74,195 39119 Transfer in - Trails Fund —50,372 12,524 157,338 39120 Transfer in - MTA Grants Fund 48,650 3,513,014 72,550 1,278,800 39121 Transfer in - Waste Hauler Fund 115,622 128,000 149,335 128,000 39122 Transfer in - Quimby 261,584 384,570 276,342 202,997 39123 Transfer in - Prop A - Safe Parks 365,477 ——— 39124 Transfer in - Park Development 97,825 55,000 30,000 45,804 39125 Transfer in - CDBG 27,770 358,463 278,702 338,690 39131 Transfer in - Street Beautification ——50,000 — 39132 Transfer in - Measure A ———190,717 39135 Transfer in - PEG Fees ———75,000 39540 Transfer in - Build & Fac Maint 153,000 100,000 —100,000 TOTAL RESOURCES $4,476,799 $20,741,152 $4,691,986 $9,893,627 CAPITAL OUTLAY 5310-46415 Park & Rec Improvements $1,348,463 $1,959,205 $672,969 $2,388,664 5510-46411 Street Improvements 1,679,242 2,880,999 2,769,551 2,641,026 5510-46412 Traffic Mgmt Improvements 818,184 2,787,945 683,204 2,307,156 5510-46413 Transportation Infrastructure —10,340,239 —190,000 5510-46420 Misc. Capital Improvements 921,051 3,062,906 856,403 2,656,922 TOTAL CAPITAL OUTLAY $4,766,940 $21,031,293 $4,982,127 $10,183,768 FUND BALANCE RESERVES 25500 Reserves $(290,141)$(290,142)$(290,141)$(290,141) FUND BALANCE RESERVES $(290,141)$(290,142)$(290,141)$(290,141) TOTAL USES $4,476,799 $20,741,152 $4,691,986 $9,893,627 CAPITAL IMPROVEMENT PROJECTS FUND City of Diamond Bar, California 201 FY 2018/19 Draft Budget 8.1.a Packet Pg. 320 City of Diamond Bar, California 202 FY 2018/19 Draft Budget 8.1.a Packet Pg. 321 FUND TYPE:Debt Service FUNCTION:Debt Service FUND #:370 FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The bonds will mature June 1, 2033. The outstanding principal balance at June 30, 2019 is $8,775,000. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $29 $81 $81 $81 36100 Investment Earnings 105 —100 100 39001 Transfer from General Fund 859,138 859,406 859,091 858,307 TOTAL RESOURCES $859,272 $859,487 $859,272 $858,488 OTHER EXPENDITURES 5333-42128 Banking Charges $3,285 $3,500 $3,285 $3,500 5333-44010 Accounting & Auditing ———— 5333-47050 Bond Principal 400,000 420,000 420,000 440,000 5333-47100 Interest Expense 455,906 435,906 435,906 414,907 TOTAL OTHER EXP $859,191 $859,406 $859,191 $858,407 FUND BALANCE RESERVES 25500 Reserves $81 $81 $81 $81 FUND BALANCE RESERVES $81 $81 $81 $81 TOTAL USES $859,272 $859,487 $859,272 $858,488 DEBT SERVICE FUND City of Diamond Bar, California 203 FY 2018/19 Draft Budget 8.1.a Packet Pg. 322 City of Diamond Bar, California 204 FY 2018/19 Draft Budget 8.1.a Packet Pg. 323 FUND TYPE:Internal Service FUNCTION:Self Insurance FUND #:510 FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self-assumed losses and related costs. Contributions to the fund shall be pro-rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $1,002,282 $921,506 $921,506 $921,506 36100 Interest Revenue 8,679 8,500 8,500 8,500 39001 Transfer in - General Fund 441,316 538,950 544,598 369,065 TOTAL RESOURCES $1,452,277 $1,468,956 $1,474,604 $1,299,071 OTHER EXPENDITURES 4081-47200 Insurance Expenditures $105,055 $21,600 $29,111 $30,565 4081-47210 Insurance Deposits 425,717 525,850 523,987 347,000 TOTAL OTHER EXP $530,772 $547,450 $553,098 $377,565 FUND BALANCE RESERVES 25500 Reserves $921,506 $921,506 $921,506 $921,506 FUND BALANCE RESERVES $921,506 $921,506 $921,506 $921,506 TOTAL USES $1,452,277 $1,468,956 $1,474,604 $1,299,071 SELF INSURANCE FUND City of Diamond Bar, California 205 FY 2018/19 Draft Budget 8.1.a Packet Pg. 324 FUND TYPE:Internal Service FUNCTION: Equip Maint/ Replacement FUND #:520 FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve $741,891 $665,858 $665,858 $393,458 36100 Investment Revenue 8,005 8,000 7,500 7,500 36950 Cost Reimbursement ———— 39001 Transfer in - General Fd ———— TOTAL RESOURCES $749,896 $673,858 $673,358 $400,958 OPERATING EXPENDITURES 4090-42310 Fuel - General Government $—$—$— 4093-42310 Fuel - Pool Cars 2,392 17,000 4,000 6,000 5310-42310 Fuel - Parks & Rec Admin 186 —— 5333-42310 Fuel - DBC —500 —500 5230-42310 Fuel - Neighborhood Improvement 1,881 2,000 1,500 2,000 5556-42310 Fuel - Parks & Facilities 10,698 17,000 17,000 17,000 5554-42310 Fuel - Road Maintenance 5,761 8,000 6,000 8,000 4030-42203 Vehicle Maint - City Manager ———500 4090-42203 Vehicle Maint - General Gov't 1,238 ——— 4093-42203 Vehicle Maint - Pool Cars 2,738 10,000 6,000 7,000 5230-42203 Vehicle Maint - NI 355 2,500 500 2,500 5556-42203 Vehicle Maint -Parks & Facilities 17,093 14,000 14,000 14,000 5554-42203 Vehicle Maint - Road Maint 1,713 7,000 5,000 8,500 4090-42215 Depreciation Expense 39,982 40,000 40,000 50,000 TOTAL OPERATING EXP 84,038 118,000 94,000 116,000 CAPITAL OUTLAY 4090-46100 Auto Equipment $—$226,083 $185,900 $57,000 5554-46250 Miscellaneous Equipment ———25,000 TOTAL CAPITAL OUTLAY $—$226,083 $185,900 $82,000 FUND BALANCE RESERVES 25500 Reserves $665,858 $329,774 $393,458 $202,958 FUND BALANCE RESERVES $665,858 $329,774 $393,458 $202,958 TOTAL USES $749,896 $673,858 $673,358 $400,958 VEHICLE MAINTENANCE & REPLACEMENT FUND City of Diamond Bar, California 206 FY 2018/19 Draft Budget 8.1.a Packet Pg. 325 FUND TYPE:Internal Service FUNCTION:Equip Maint/Rpl FUND #:530 FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year $650,596 $670,700 $670,700 $526,500 36100 Investment Revenue 4,676 5,000 5,800 5,800 39001 Transfer in - General Fund 147,400 988,500 288,500 989,895 39018 Transfer in - Tech Reserve Fund —300,000 70,000 338,905 TOTAL RESOURCES $802,672 $1,964,200 $1,035,000 $1,861,100 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense $120,840 $150,000 $150,000 $150,000 TOTAL OPERATING EXP $120,840 $150,000 $150,000 $150,000 CAPITAL OUTLAY 4070-46230 Computer Equip-Hardware $11,133 $411,767 $288,500 $368,800 4070-46235 Computer Equip-Software —1,000,000 70,000 960,000 TOTAL CAPITAL OUTLAY $11,133 $1,411,767 $358,500 $1,328,800 FUND BALANCE RESERVES 25500 Reserves $670,700 $402,432 $526,500 $382,300 FUND BALANCE RESERVES $670,700 $402,432 $526,500 $382,300 TOTAL USES $802,672 $1,964,200 $1,035,000 $1,861,100 EQUIPMENT MAINTENANCE & REPLACEMENT FUND City of Diamond Bar, California 207 FY 2018/19 Draft Budget 8.1.a Packet Pg. 326 FUND TYPE:Internal Service FUNCTION: Equip Maint/ Replacement FUND #:540 FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $594,518 $435,577 $435,577 $442,577 36100 Investment Revenue 8,321 8,000 7,000 7,000 36760 Solar Incentive Revenue 10,291 10,000 —— 39001 Transfer In - General Fund ———— TOTAL RESOURCES $613,130 $453,577 $442,577 $449,577 CAPITAL OUTLAY 4093-46410 Capital Improvements $24,552 $9,700 $—$18,000 5333-46410 Capital Improvements ———100,000 5556-46410 Capital Improvements ———30,000 TOTAL CAPITAL OUTLAY $24,552 $9,700 $—$148,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $153,000 $100,000 $—$100,000 TOTAL TRANSFERS OUT $153,000 $100,000 $—$100,000 FUND BALANCE RESERVES 25500 Restricted Fund Balance $—$—$—$— 25500 Reserves 435,577 343,877 442,577 201,577 FUND BALANCE RESERVES $435,577 $343,877 $442,577 $201,577 TOTAL USES $613,130 $453,577 $442,577 $449,577 BUILDING FACILITY & MAINTENANCE FUND City of Diamond Bar, California 208 FY 2018/19 Draft Budget 8.1.a Packet Pg. 327 City of Diamond Bar, California 209 FY 2018/19 Draft Budget 8.1.a Packet Pg. 328 FUND TYPE:Fiduciary Funds FUNCTION:OPEB Trust FUND #:620 FUND DESCRIPTION: This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post Employment Benefit Plans Other Than Pension Plans. FY 16/17 Actual FY 17/18 Adjusted FY 17/18 Projected FY 18/19 Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserves $74,868 $149,069 $149,069 $242,069 36100 Interest Revenue 2,696 1,000 8,000 10,000 39020 Contrib from OPEB Reserve 84,761 85,000 85,000 86,600 TOTAL RESOURCES $162,325 $235,069 $242,069 $338,669 OTHER EXPENDITURES 4090-40086 OPEB Expenditure $13,256 $—$—$— TOTAL OTHER EXP $13,256 $—$—$— FUND BALANCE RESERVES 25500 Reserves $149,069 $235,069 $242,069 $338,669 FUND BALANCE RESERVES $149,069 $235,069 $242,069 $338,669 TOTAL USES $162,325 $235,069 $242,069 $338,669 OTHER POST EMPLOYMENT BENEFITS TRUST City of Diamond Bar, California 210 FY 2018/19 Draft Budget 8.1.a Packet Pg. 329 City of Diamond Bar, California 211 FY 2018/19 Draft Budget 8.1.a Packet Pg. 330 Accounting System The set of records and procedures that are used to record, classify, and report information of the financial status and operations of an entity. Appropriation Money set aside by the City Council for a specific purpose. Appropriation Limit The calculated dollar amount that restricts the ability to receive and appropriate proceeds of taxes. Balanced Budget A budget in which sources of income (revenue) is equal to spending uses (expenditures). Baseline Budget A baseline budget serves as the starting point for City departments' budget, and typically includes initial revenue and expenditure projections. Beginning/Ending Fund Balance Unencumbered resources available in a fund from the prior/current year after payment of the prior/ current year expenses. Budget The City's financial plan for the 12 month period through June, which details spending priorities for the year and how the City will pay for them. Budget Calendar The schedule of key dates or milestones, which the City follows in the preparation and adoption of the budget. Capital Improvement Program (CIP) Funds used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds. Capital Outlays Expenditures for the acquisition of capital assets. Capital Project Any improvement or acquisition of major facilities with a useful life of at least five years such as roads, bridges, buildings, or land. Carry-over A quantity left over or held for future use. Community Development Block Grants (CDBG) Funds established to account for revenues from the federal government and expenditures as prescribed under the Community Development Block Grant program. Cost Allocation A method used to charge general fund overhead costs to other funds such as an Internal Service Fund. Debt An obligation resulting from the borrowing of money or for the purchase of goods and services. GLOSSARY City of Diamond Bar, California 212 FY 2018/19 Draft Budget 8.1.a Packet Pg. 331 Debt Service Interest and principal payments on debt issued for major projects. Department An organizational unit comprised of programs or divisions. Encumbrance A legal obligation to pay funds, an expenditure of which has not yet occurred. Expense A cost incurred for operations, maintenance, interest or other charges. Fee A general term used for any charge levied by government for providing a service or performing an activity. Fiscal Year (FY) A 12-month accounting period that doesn't necessarily correspond to the calendar year. Diamond Bar's fiscal year starts on July 1 and in any given year and ends on June 30 of the following year. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Waste Hauler. Full-Time Equivalent (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. Fund A self-balancing set of accounts. Fund Balance The amount of financial resources in a given fund that are not restricted to fund existing commitments and are therefore available for any use permitted for the fund. General Fund A general fund typically is the chief operating fund of a government. Interfund Transfers Payments from one fund to another fund, primarily for work or services provided. Internal Service Fund A fund accounting for centralized services provided to various City departments where the cost is reimbursed. Operating Budget The annual appropriation of funds for on-going program costs, which include salaries, benefits, maintenance, operation, and capital outlay items. GLOSSARY City of Diamond Bar, California 213 FY 2018/19 Draft Budget 8.1.a Packet Pg. 332 Operating Costs Estimated expenses that can be expected to occur. Restricted Fund Balance The part of a fund that is legally limited to a specific use. Revenue Sources of income that finance the operations of government. Sales and Use Tax As a result of the Bradley-Burns Local Sales and Use tax law, 1% of the Sales & Use Tax is to be distributed to the City. Special Revenue Funds A fund that collects revenues that are restricted by the City, State or federal government as the method by which they may be spent. Transient Occupancy Tax (TOT) These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Unrestricted Fund Balance The part of a fund not restricted for a specific use and available for general use. Vehicle License Fee (VLF) Are collected by the State of California when vehicles are registered with the California Department of Motor Vehicles and distributed to various public agencies, including the City. GLOSSARY City of Diamond Bar, California 214 FY 2018/19 Draft Budget 8.1.a Packet Pg. 333 Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979 and placed limits on the amount of proceeds of taxes that state and local governmental agencies can receive and spend in one year. The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. For cities which incorporated after 1978-79, such as the City of Diamond Bar, the initial appropriations limit was set by the voters at the time of incorporation. The City of Diamond Bar's base year is 1989-90. Each year the City Council must adopt, by resolution an appropriations limit for the following year. The factor that the City uses to compute the appropriation limit is base on the growth factor of change in the Los Angeles County population change over the prior year and the change in the State of California per capita income over the prior year. By using this factor the City will have an appropriation limit of $46,248,905 for FY 2018-2019. This City's total proposed appropriations subject to the limitation is $35,904,694 which is $10,344,211 less than the FY 2018-2019 limit of $46,248,905. 2018 - 2019 California Per Capita Income 3.67% % Change over Prior Year Population Change 0.51% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0367 Population converted to a Ratio 1.0051 Calculation of Growth Factor 1.0420 (Growth Factor = Per Capita Ratio x Population Ratio) 2017-2018 Appropriations Limit 44,385,292 2018-2019 Appropriations Limit 46,248,905 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATION LIMIT CALCULATION City of Diamond Bar, California 215 FY 2018/19 Draft Budget 8.1.a Packet Pg. 334 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision)25,886,770 2005-06 Adjusted Base (revision)27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 2017-18 Adjusted Base 44,385,292 2018-19 Adjusted Base 46,248,905 APPROPRIATION LIMIT CALCULATION City of Diamond Bar, California 216 FY 2018/19 Draft Budget 8.1.a Packet Pg. 335 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2018-2019 IN THE AMOUNT OF $46,248,905 WHEREAS, the voters of the State of California, on November 6, 1979, added Article XIII B to the State Constitution placing various limitations on the appropriations of state and local governments; WHEREAS, the voters of the State of California, on June 5, 1990 amended Article XIII B by approving Proposition 111; WHEREAS, as provided by Proposition 111, the City of Diamond Bar calculates the appropriations limit by adjusting the 1989 -1990 appropriations limit for annual changes in the Los Angeles County population and the annual changes in the California per capita income. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Diamond Bar establishes that the appropriations limit for FY 2018-2019 shall be $46,248,905, with appropriations subject to limitation of $35,904,694, or $10,344,211 less than the limit. PASSED, APPROVED AND ADOPTED this 5th day of June, 2018. ____________________________ Ruth Low, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Tommye Cribbins, City Clerk 8.1.b Packet Pg. 336 California Per Capita Income 3.67% % Change over Prior Year Population Change 0.38% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0367 Population converted to a Ratio 1.0038 Calculation of Growth Factor 1.0406 (Growth Factor = Per Capita Ratio x Population Ratio) 2017-2018 Appropriations Limit 44,385,292 2018-2019 Appropriations Limit $46,189,086 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) California Per Capita Income 3.67% % Change over Prior Year Population Change 0.51% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0367 Population converted to a Ratio 1.0051 Calculation of Growth Factor 1.0420 (Growth Factor = Per Capita Ratio x Population Ratio) 2017-2018 Appropriations Limit 44,385,292 2018-2019 Appropriations Limit $46,248,905 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET (1) CITY OF DIAMOND BAR 2018-2019 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (2) 2018-2019 8.1.b Packet Pg. 337 % Change Non Residential 1.10% New Construction (City) Population Change 0.38% % Change over Prior Year (City) Nonresidential converted to a Ratio 1.011 Population Converted to a Ratio 1.0038 Calculation of Growth Factor 1.0148 2017-2018 Appropriations Limit 44,385,292 2018-2019 Appropriations Limit $45,044,050 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) % Change Non Residential 1.10% New Construction (City) Population Change 0.51% % Change over Prior Year (County) Nonresidential converted to a Ratio 1.011 Population Converted to a Ratio 1.0051 Calculation of Growth Factor 1.0162 2017-2018 Appropriations Limit 44,385,292 2018-2019 Appropriations Limit $45,102,385 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (3) 2018-2019 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (4) CITY OF DIAMOND BAR 8.1.b Packet Pg. 338 CITY OF DIAMOND BAR HISTORY OF ANNUAL APPROPRIATIONS LIMIT 2018-2019 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision)25,886,770 2005-06 Adjusted Base (revision)27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 2017-18 Adjusted Base 44,385,292 2018-19 Adjusted Base 46,248,905 8.1.b Packet Pg. 339 Appropriations Subject to Limitation Fiscal year 2019 adopted revenue 43,508,318 Allowable exclusions: Qualified Capital Outlay (6,745,217) Qualified Debt Service (858,407) Total Appropriations Subject to Limitation 35,904,694$ FISCAL YEAR 2018-2019 CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS SUBJECT TO GANN LIMIT 8.1.b Packet Pg. 340 Resolution No. 2018- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN AND FRINGE BENEFITS EFFECTIVE JULY 7, 2018 WHEREAS, the City Council of the City of Diamond Bar adopted and amended the City of Diamond Bar Compensation Plan (hereafter, the “Plan”) by adoption of Resolution No. 2017-24, which became effective June 24, 2017; WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2018-2019; WHEREAS, the City Council of the City of Diamond Bar desires to amend Resolution 2017-24, to include a 2.5% cost of living adjustment for all benefitted classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) as reflected in the attached compensation plan as “EXHIBIT A”; WHEREAS, the City Council of the City of Diamond Bar desires to include an increase of $50 to the benefit allotment for all benefited classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) and City Council Members; WHEREAS, the City Council of the City of Diamond Bar desires to establish a Flexible Staffing Program that would authorize the City Manager to hire or promote qualified individuals from an entry-level position to a professional level classification where a job series exists to more effectively staff the organization and serve the public in an efficient and cost-effective manner where budgetary authorization is available without increasing head count. Part-time Non-Benefitted Positions Entry Level Higher Level Highest Level Recreation Leader I Recreation Leader II Recreation Leader III Maintenance Worker I Maintenance Worker II Full-time Benefitted Positions Entry Level Higher Level Maintenance Worker Senior Maintenance Worker Assistant Engineer Associate Engineer Assistant Planner Associate Planner Neighborhood Improvement Officer Senior Neighborhood Improvement Officer Management Analyst Senior Management Analyst 8.1.c Packet Pg. 341 NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2017-24 effective July 7, 2018 as cited above. PASSED, APPROVED AND ADOPTED this 5th day of June 2018. ______________________________ Ruth M. Low, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: ____________________________ Tommye A. Cribbins, City Clerk City of Diamond Bar 8.1.c Packet Pg. 342 Effective July 7, 2018 Approved by City Council on June 5, 2018 COMPENSATION PLAN BY POSITION FY 2018 - 2019 GRADE CLASSIFICATION A B C D E F G H8 Asst. Pre-School Teacher $14.06 $14.76 $15.50 $16.27 $17.09 $17.94 $18.84 H10 Pre-School Teacher $15.48 $16.26 $17.07 $17.92 $18.82 $19.76 $20.75 CITY OF DIAMOND BAR PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS Schedule B 8.1.c Packet Pg. 343 Effective July 7, 2018 Approved by City Council on June 5, 2018 GRADE CLASSIFICATION A B C D E F G 6NE Maintenance Worker $18.76 $19.70 $20.68 $21.72 $22.80 $23.94 $25.14 $1,500.89 $1,575.93 $1,654.73 $1,737.46 $1,824.34 $1,915.55 $2,011.33 $3,251.92 $3,414.52 $3,585.24 $3,764.50 $3,952.73 $4,150.36 $4,357.88 $39,023.03 $40,974.19 $43,022.90 $45,174.04 $47,432.74 $49,804.38 $52,294.60 7NE Recreation Specialist $19.23 $20.19 $21.20 $22.26 $23.37 $24.54 $25.77 Senior Office Specialist $1,538.41 $1,615.33 $1,696.09 $1,780.90 $1,869.94 $1,963.44 $2,061.61 $3,333.22 $3,499.88 $3,674.87 $3,858.62 $4,051.55 $4,254.12 $4,466.83 $39,998.60 $41,998.53 $44,098.46 $46,303.38 $48,618.55 $51,049.48 $53,601.95 10NE Senior Maintenance Worker $20.71 $21.74 $22.83 $23.97 $25.17 $26.43 $27.75 $1,656.70 $1,739.53 $1,826.51 $1,917.83 $2,013.73 $2,114.41 $2,220.13 $3,589.51 $3,768.99 $3,957.44 $4,155.31 $4,363.07 $4,581.23 $4,810.29 $43,074.13 $45,227.83 $47,489.22 $49,863.69 $52,356.87 $54,974.71 $57,723.45 14NE Administrative Assistant $22.86 $24.00 $25.20 $26.46 $27.78 $29.17 $30.63 $1,828.68 $1,920.12 $2,016.12 $2,116.93 $2,222.78 $2,333.92 $2,450.61 $3,962.15 $4,160.26 $4,368.27 $4,586.68 $4,816.02 $5,056.82 $5,309.66 $47,545.78 $49,923.06 $52,419.22 $55,040.18 $57,792.19 $60,681.80 $63,715.89 17NE Accounting Technician $24.62 $25.85 $27.14 $28.50 $29.92 $31.42 $32.99 Recreation Coordinator $1,969.29 $2,067.76 $2,171.14 $2,279.70 $2,393.69 $2,513.37 $2,639.04 Planning Technician $4,266.80 $4,480.14 $4,704.15 $4,939.35 $5,186.32 $5,445.64 $5,717.92 Senior Administrative Assistant $51,201.60 $53,761.68 $56,449.76 $59,272.25 $62,235.86 $65,347.65 $68,615.04 Human Resources Technician Network/Systems Technician 18NE Neighborhood Improvement Officer $25.23 $26.49 $27.82 $29.21 $30.67 $32.20 $33.81 Media Specialist $2,018.52 $2,119.45 $2,225.42 $2,336.69 $2,453.53 $2,576.20 $2,705.02 $4,373.47 $4,592.14 $4,821.75 $5,062.84 $5,315.98 $5,581.78 $5,860.87 $52,481.62 $55,105.71 $57,860.99 $60,754.04 $63,791.74 $66,981.33 $70,330.40 19NE Facilities & Asset Maintenance Tech.$25.86 $27.16 $28.51 $29.94 $31.44 $33.01 $34.66 $2,068.99 $2,172.44 $2,281.06 $2,395.11 $2,514.87 $2,640.61 $2,772.64 $4,482.81 $4,706.95 $4,942.29 $5,189.41 $5,448.88 $5,721.32 $6,007.39 $53,793.67 $56,483.35 $59,307.52 $62,272.89 $65,386.54 $68,655.87 $72,088.66 21NE Administrative Coordinator $27.17 $28.53 $29.96 $31.45 $33.03 $34.68 $36.41 Executive Assistant $2,173.73 $2,282.42 $2,396.54 $2,516.36 $2,642.18 $2,774.29 $2,913.01 Accountant $4,709.75 $4,945.24 $5,192.50 $5,452.12 $5,724.73 $6,010.96 $6,311.51 Permit Services Coordinator $56,516.98 $59,342.82 $62,309.97 $65,425.46 $68,696.74 $72,131.57 $75,738.15 23NE Assistant Engineer $28.55 $29.97 $31.47 $33.05 $34.70 $36.43 $38.26 Assistant Planner $2,283.78 $2,397.96 $2,517.86 $2,643.76 $2,775.94 $2,914.74 $3,060.48 Sr. Neighborhood Improvement Officer $4,948.18 $5,195.59 $5,455.37 $5,728.14 $6,014.54 $6,315.27 $6,631.03 $59,378.16 $62,347.07 $65,464.42 $68,737.64 $72,174.52 $75,783.25 $79,572.41 Schedule C CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2018 - 2019 FULL-TIME NON-EXEMPT BENEFITED POSITIONS 8.1.c Packet Pg. 344 Effective July 7, 2018 Approved by City Council on June 5, 2018 GRADE CLASSIFICATION A B C D E F G 24E Management Analyst $29.26 $30.72 $32.26 $33.87 $35.57 $37.34 $39.21 $2,340.82 $2,457.87 $2,580.76 $2,709.80 $2,845.29 $2,987.55 $3,136.93 $5,071.79 $5,325.38 $5,591.64 $5,871.23 $6,164.79 $6,473.03 $6,796.68 $60,861.44 $63,904.51 $67,099.74 $70,454.73 $73,977.46 $77,676.34 $81,560.15 28E Recreation Supervisor $32.30 $33.91 $35.61 $37.39 $39.26 $41.22 $43.28 $2,583.88 $2,713.08 $2,848.73 $2,991.17 $3,140.72 $3,297.76 $3,462.65 $5,598.41 $5,878.33 $6,172.25 $6,480.86 $6,804.90 $7,145.15 $7,502.41 $67,180.93 $70,539.98 $74,066.98 $77,770.33 $81,658.84 $85,741.79 $90,028.88 29E Information Systems Analyst $33.11 $34.76 $36.50 $38.32 $40.24 $42.25 $44.37 $2,648.48 $2,780.90 $2,919.95 $3,065.95 $3,219.24 $3,380.20 $3,549.22 $5,738.37 $6,025.29 $6,326.55 $6,642.88 $6,975.03 $7,323.78 $7,689.97 $68,860.45 $72,303.47 $75,918.65 $79,714.58 $83,700.31 $87,885.33 $92,279.59 30E Associate Planner $33.93 $35.63 $37.41 $39.28 $41.25 $43.31 $45.47 Senior Accountant $2,714.69 $2,850.43 $2,992.95 $3,142.59 $3,299.72 $3,464.71 $3,637.94 Senior Management Analyst $5,881.83 $6,175.92 $6,484.72 $6,808.95 $7,149.40 $7,506.87 $7,882.21 $70,581.95 $74,111.05 $77,816.60 $81,707.44 $85,792.81 $90,082.45 $94,586.57 32E Facilities Maintenance Supervisor $35.65 $37.43 $39.31 $41.27 $43.33 $45.50 $47.78 $2,852.12 $2,994.73 $3,144.46 $3,301.69 $3,466.77 $3,640.11 $3,822.12 $6,179.60 $6,488.58 $6,813.01 $7,153.66 $7,511.34 $7,886.91 $8,281.25 $74,155.16 $77,862.92 $81,756.07 $85,843.87 $90,136.06 $94,642.87 $99,375.01 34E Associate Engineer $37.46 $39.33 $41.30 $43.36 $45.53 $47.80 $50.20 Public Information Coordinator $2,996.51 $3,146.34 $3,303.65 $3,468.84 $3,642.28 $3,824.39 $4,015.61 $6,492.44 $6,817.06 $7,157.91 $7,515.81 $7,891.60 $8,286.18 $8,700.49 $77,909.28 $81,804.74 $85,894.98 $90,189.73 $94,699.22 $99,434.18 $104,405.89 36E Parks & Maintenance Supt.$39.35 $41.32 $43.39 $45.56 $47.83 $50.23 $52.74 Recreation Services Supt.$3,148.21 $3,305.62 $3,470.90 $3,644.45 $3,826.67 $4,018.00 $4,218.90 Senior Planner $6,821.12 $7,162.18 $7,520.28 $7,896.30 $8,291.11 $8,705.67 $9,140.95 Street Maintenance Supt.$81,853.43 $85,946.11 $90,243.41 $94,755.58 $99,493.36 $104,468.03 $109,691.43 37E Network/Systems Administrator $40.34 $42.35 $44.47 $46.69 $49.03 $51.48 $54.05 $3,226.91 $3,388.26 $3,557.67 $3,735.56 $3,922.33 $4,118.45 $4,324.37 $6,991.65 $7,341.23 $7,708.29 $8,093.71 $8,498.39 $8,923.31 $9,369.48 $83,899.76 $88,094.75 $92,499.49 $97,124.46 $101,980.69 $107,079.72 $112,433.71 41E Assistant to the City Manager $44.52 $46.75 $49.09 $51.54 $54.12 $56.82 $59.67 $3,561.91 $3,740.00 $3,927.01 $4,123.36 $4,329.52 $4,546.00 $4,773.30 $7,717.47 $8,103.34 $8,508.51 $8,933.94 $9,380.63 $9,849.67 $10,342.15 $92,609.64 $97,240.13 $102,102.13 $107,207.24 $112,567.60 $118,195.98 $124,105.78 44E Senior Civil Engineer $47.95 $50.34 $52.86 $55.51 $58.28 $61.19 $64.25 $3,835.79 $4,027.58 $4,228.95 $4,440.40 $4,662.42 $4,895.54 $5,140.32 $8,310.87 $8,726.41 $9,162.74 $9,620.87 $10,101.92 $10,607.01 $11,137.36 $99,730.45 $104,716.98 $109,952.82 $115,450.47 $121,222.99 $127,284.14 $133,648.35 Schedule D FY 2018 - 2019 COMPENSATION PLAN BY POSITION CITY OF DIAMOND BAR FULL-TIME EXEMPT BENEFITED POSITIONS 8.1.c Packet Pg. 345 Effective July 7, 2018 Approved by City Council on June 5, 2018 GRADE CLASSIFICATION A B C D E F G 40E Public Information Manager $43.44 $45.61 $47.89 $50.28 $52.80 $55.44 $58.21 Recreation Svcs. Manager $3,475.03 $3,648.79 $3,831.22 $4,022.79 $4,223.93 $4,435.12 $4,656.88 $7,529.24 $7,905.70 $8,300.99 $8,716.04 $9,151.84 $9,609.43 $10,089.90 $90,350.87 $94,868.42 $99,611.84 $104,592.43 $109,822.05 $115,313.15 $121,078.81 41E City Clerk $44.52 $46.75 $49.09 $51.54 $54.12 $56.82 $59.67 $3,561.91 $3,740.00 $3,927.01 $4,123.36 $4,329.52 $4,546.00 $4,773.30 $7,717.47 $8,103.34 $8,508.51 $8,933.94 $9,380.63 $9,849.67 $10,342.15 $92,609.64 $97,240.13 $102,102.13 $107,207.24 $112,567.60 $118,195.98 $124,105.78 44E Human Res. & Risk Manager $47.95 $50.34 $52.86 $55.51 $58.28 $61.19 $64.25 $3,835.79 $4,027.58 $4,228.95 $4,440.40 $4,662.42 $4,895.54 $5,140.32 $8,310.87 $8,726.41 $9,162.74 $9,620.87 $10,101.92 $10,607.01 $11,137.36 $99,730.45 $104,716.98 $109,952.82 $115,450.47 $121,222.99 $127,284.14 $133,648.35 Schedule E CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2018 - 2019 FULL-TIME EXEMPT MANAGEMENT POSITIONS 8.1.c Packet Pg. 346 Effective July 7, 2018 Approved by City Council on June 5, 2018 GRADE CLASSIFICATION A B C D E F G 51E Parks & Rec Director $56.96 $59.81 $62.80 $65.94 $69.23 $72.70 $76.33 $4,556.70 $4,784.53 $5,023.76 $5,274.95 $5,538.69 $5,815.63 $6,106.41 $9,872.84 $10,366.48 $10,884.81 $11,429.05 $12,000.50 $12,600.53 $13,230.55 $118,474.09 $124,397.80 $130,617.69 $137,148.57 $144,006.00 $151,206.30 $158,766.62 52E Deputy City Manager $58.42 $61.34 $64.41 $67.63 $71.01 $74.56 $78.29 $4,673.53 $4,907.21 $5,152.57 $5,410.20 $5,680.71 $5,964.75 $6,262.98 $10,125.99 $10,632.29 $11,163.91 $11,722.10 $12,308.21 $12,923.62 $13,569.80 $121,511.89 $127,587.49 $133,966.86 $140,665.20 $147,698.47 $155,083.39 $162,837.56 55E Community Dev. Director $62.91 $66.06 $69.36 $72.83 $76.47 $80.29 $84.31 Finance Director $5,032.89 $5,284.53 $5,548.76 $5,826.19 $6,117.50 $6,423.38 $6,744.55 Info. Systems Director $10,904.58 $11,449.81 $12,022.30 $12,623.42 $13,254.59 $13,917.32 $14,613.19 $130,855.02 $137,397.77 $144,267.66 $151,481.04 $159,055.09 $167,007.85 $175,358.24 58E City Engineer/PW Director $67.75 $71.14 $74.69 $78.43 $82.35 $86.47 $90.79 $5,419.87 $5,690.86 $5,975.40 $6,274.17 $6,587.88 $6,917.28 $7,263.14 $11,743.04 $12,330.20 $12,946.71 $13,594.04 $14,273.74 $14,987.43 $15,736.80 $140,916.53 $147,962.36 $155,360.48 $163,128.50 $171,284.93 $179,849.17 $188,841.63 59E Assistant City Manager $69.44 $72.91 $76.56 $80.39 $84.41 $88.63 $93.06 $5,555.36 $5,833.13 $6,124.79 $6,431.03 $6,752.58 $7,090.21 $7,444.72 $12,036.62 $12,638.45 $13,270.37 $13,933.89 $14,630.59 $15,362.12 $16,130.22 $144,439.45 $151,661.43 $159,244.50 $167,206.72 $175,567.06 $184,345.41 $193,562.68 N/A City Manager $103.49 $8,278.85 $17,937.50 $215,250.00 Schedule F CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2018 - 2019 FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS 8.1.c Packet Pg. 347 RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE INVESTMENT POLICY FOR FY 2018-2019 WHEREAS, it is the City’s policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City’s temporarily idle cash and to outline the policies for maximizing the efficiency of the City’s cash management system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Diamond Bar adopts the attached Statement of Investment Policy (Exhibit A). PASSED, APPROVED AND ADOPTED this 5th day of June, 2018. ____________________________ Ruth Low, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Tommye Cribbins, City Clerk 8.1.d Packet Pg. 348 1 CITY OF DIAMOND BAR INVESTMENT POLICY— FY 2018-19 1.0 POLICY: This Statement is intended to provide guidelines for the prudent investment of the City of Diamond Bar’s (“City”) temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. 2.0 SCOPE: This investment policy applies to all financial assets of the City of Diamond Bar. The Policy applies to the following funds and is accounted for in the City’s annual audited financial statements. A. General Fund B. Special Revenue Funds C. Debt Service Funds D. Capital Improvement Fund E. Internal Service Funds 3.0 STANDARDS OF PRUDENCE: The City Treasurer (or Finance Director) authorized to make investment decisions on behalf of the City of Diamond Bar investing public funds pursuant to this policy are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, the City Treasurer or Finance Director is authorized to acquire investments as authorized by law. 4.0 INVESTMENT OBJECTIVES: The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53600, et. seq. 8.1.d Packet Pg. 349 2 1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the City of Diamond Bar shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City of Diamond Bar will diversify its investments by investing funds among a variety of securities with independent returns. . The City will operate only in those investments that are considered very safe. 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets or local government investment pools which offer same-day liquidity for short-term funds. 3. Yield. The investment portfolio shall be designed with the objective of achieving a competitive market rate of return or yield, while taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. The core investments shall be limited to low risk securities to be held to maturity with the following exceptions: A security with declining credit may be sold early to minimize loss of principal A security swap would improve the quality, yield or target duration of the portfolio. The liquidity needs of the portfolio require security to be sold. 5.0 DELEGATION OF AUTHORITY Authority to manage the City of Diamond Bar’s investment program is derived from Section 2.16.210 of the City of Diamond Bar’s Municipal Code which designates the City Manager to perform all duties associated with the legal function of the treasurer position. Management responsibility is hereby delegated to the City Treasurer who shall be responsible for all transactions undertaken and for establishing a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to file annual disclosure statements as required for “public officials who manage public investments” (as defined and required by the Political Reform Act and related regulations, being Government Code Sections 81000 and the Fair Political Practices Commission [FPPC]). 8.1.d Packet Pg. 350 3 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The Treasurer (or Finance Director) will maintain a list of approved financial instituti ons authorized to provide investment services to the public agency in the State of California. A determination should be made to insure that all approved broker/dealer firms and individuals covering the City of Diamond Bar are reputable and trustworthy. In addition, the broker/dealer firms should have the ability to meet all of their financial obligations in dealing with the City of Diamond Bar. The firms and individuals covering the City of Diamond Bar should be knowledgeable and experienced in Public A gency investing and the investment products involved. No public deposit shall be made except in a qualified public depository as established by State law. All financial institutions and broker/dealers who desire to conduct investment transactions with the City of Diamond Bar must supply the City Treasurer or the Finance Director with the following: audited financial statements, proof of NASD certification, trading resolution, proof of State of California registration, completed broker/dealer questionnaire, certification of having read the City of Diamond Bar’s investment policy and depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or the Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Diamond Bar invests. List of Authorized Broker/Dealers Broker/Dealer Under Contract Since DA Davidson January 2018 First Empire Securities March 2012 Great Pacific Securities September 2005 Time Value Investments August 2012 Wells Fargo Institutional Securities June 2005 Mutual Securities January 2016 8.0 AUTHORIZED AND SUITABLE INVESTMENTS The City’s investments are governed by the California Government Code (CGC). Specific types of investments are defined in CGC 53635. Also, CGC 53635.2 permits the use of CGC 53601 investment instruments, therefore, both CGC 53601 et seq. and CGC 53635 et seq. are the governing sections pertaining to legal investments. Investments will only be made in authorized securities with a maturity date of five (5) years or less from the transaction settlement date. For the purpose of these investments, the compliance with the investment percentage(s), in regards to the total investment portfolio, shall be calculated on the date the investment is acquired. If the percentage is legally compliant on the date of purchase, then compliance with the law shall have been met. 8.1.d Packet Pg. 351 4 Investment California Legal Requirements City of Diamond Bar Requirements Government Obligations: U.S. Treasury and Agency Obligations (U.S. Treasury obligations are bills, notes and bonds issued by and direct obligations of the U.S. Government. Agency obligations are notes and bonds of Federal agencies and government sponsored enterprises, although not direct obligations of the Treasury, they involve federal sponsorship or guarantees) Authorized by CGC 53601(b), (f) 1. No limit on amount in the portfolio Bankers Acceptances (A draft or bill of exchange accepted by a bank or trust company and brokered to investors in a secondary market. Its purpose is to facilitate trade and provide liquidity to the import-export markets). Authorized by CGC 53601(g) 1. Not to exceed 180 days 2. Not to exceed 40% of portfolio 3. Not to exceed 30% of portfolio if done with one bank. Commercial Paper (Short term, unsecured, promissory notes issued by firms in the open market. These notes are generally backed by a bank credit facility, guarantee/bond of indemnity or some other support agreement. Authorized by CGC 53601 (h), CGC 53601.2 & CGC 53635 (a) 1. Not to exceed 270 days 2. Not to exceed 25% of portfolio 3. No more than 10% of portfolio may be invested in a single issuer 4. Must be rated P-1 by Moody’s Investors Service or A-1 by Standard and Poor’s Medium Term Notes (Corporate notes, deposit notes and bank notes sold by an agent in the open market on a continually offered basis. These notes are debt obligations generally unsecured, although some issues come to market on a collateralized or securitized basis. Authorized by CGC 53601 (k), CGC 53601.2 1. Must have an minimum “A” rating 2. Not to exceed 30% of portfolio 3. Not to exceed 5% of portfolio with single issuer Negotiable Certificates of Deposit (Issued by commercial banks and thrift institutions against funds deposited for specified periods of time and earn specified or variable rates of interest. NCD’s differ from other CD’s because of their increased liquidity as they are actively traded on the secondary market. These deposits are uninsured and uncollateralized promissory notes. Authorized by CGC 53601 (i), GCC 53638 1. Not to exceed 30% portfolio 2. All purchases must be from institutions rated by a nationally recognized rating organization as designated by the Security and Exchange Commission. 8.1.d Packet Pg. 352 5 Certificates of Deposit (Unsecured, direct obligations of a U.S. bank or savings & loan association. Federal Deposit Insurance Corporation (FDIC) coverage is provided for government deposits, but limited to the first $250,000 on deposit on behalf of a given entity at a single financial institution. California law requires that deposits of public funds shall be collateralized if not insured). Authorized by CGC 53635, 53635.2, 53635.8, 53636, 53637, 53638, 53641 1. Must not exceed 30% of portfolio 2. Deposits in excess of the $250,000 FDIC insured limit shall be collateralized at a level of 110% of market value of principal and accrued interest. Repurchase Agreement (These are agreements between an investor (the pool) who agrees to purchase securities and a seller (broker/dealer) who commits to repurchase these securities at a later date at the same price, plus interest). Authorized by CGC 53601 (j) 1. Market value of the security must be 102% or greater, and adjusted quarterly. 2. The minimal market value of 102% can’t be established by more than the next business day. 3. Requires a signed Master Repurchase Agreement from the participating bank or broker/dealer. Local Agency Obligations (Bonds, notes warrants or other evidences of indebtedness of any local agency or by a department, board or authority of any local agency within the 50 United States). Authorized by CGC 53601(a)(c)(d) 1. Must comply with the financial requirements pertaining to temporary borrowing (TRANS, RANS, GANS) as shown in CGC 53820 – 53858. 2. Minimum credit requirement – Issuers must be at or above the following investment grade from one of these rating firms: Standard & Poors – Sp-1 or A; Fitch – F-1 or A; Moody’s – MIG 1 or A Money Market Funds Shares of beneficial interest issued by management companies. Shares represent ownership of diversified portfolio securities, which are redeemable at their net asset value). Authorized by CGC 53601 (l) 1. The pooled investments that comprise these funds must comply with 53601 and 53630 inclusive. Local Agency Investment Fund (LAIF) Provides high liquidity allowing deposits to be credited to the City’s checking account within twenty-four (24) hours. State Pool funds are operated directly by the Office of the State Treasurer, who commingles state and local funds. Authorized by CGC 16429.1 (b) 1. No more than 60% or $50 million whichever is less shall be invested in LAIF. 8.1.d Packet Pg. 353 6 Supranational United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. Authorized by CGC 53601 (q) 1. Maximum maturity of five years or less 2. Eligible for purchase and sale within the United States 3. “AA” rated or better by an NRSRO 4. Not to exceed 30% of the portfolio 9.0 PROHIBITED AND RESTRICTED CATEGORIES OF INVESTMENTS The following investments are either prohibited by law or authorized by law and prohibited by the City Treasurer. Inverse Floaters Prohibited by CGC 53601.6 Range Notes Prohibited by CGC 53601.6 Mortgage Derived, Interest-only Strips Prohibited by CGC 53601.6 Zero (“Strip”) Coupons Prohibited by CGC 53601.6 Futures Market Allowable by CGC 53601.6 Prohibited by City Treasurer Options Market Allowable by CGC 53601.6 Prohibited by City Treasurer Priority Obligations Allowable by CGC 53601 (n) Prohibited by City Treasurer 10.0 REVIEW OF INVESTMENT PORTFOLIO The securities held by the City of Diamond Bar must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 subsequent to the date of purchase the City Treasure r shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the City Council major and critical incidences of noncompliance identified through the review of the portfolio. Should any investment listed in Section 8 exceed a percentage -of-portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer shall consider rebalancing the portfolio after evaluating the expected length of time that it will be imbalanced. Portfolio percentage limits are in place in order to ensure diversification of the City investment portfolio; a small temporary imbalance will not significantly impair that strategy. 11.0 COLLATERALIZATION Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The City Treasurer, at his/her discretion may waive the collateral 8.1.d Packet Pg. 354 7 requirement for deposits up to the maximum dollar amount which are c overed by the Federal Deposit Insurance Corporation, currently $250,000. 12.0 SAFEKEEPING AND CUSTODY All security transactions, including collateral for repurchase agreements, entered into by the City of Diamond Bar shall be conducted on a delivery ve rsus payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. 13.0 MAXIMUM MATURITIES To the extent possible the City of Diamond Bar will attempt to match its investment s with anticipated cash flow requirements. The prescribed method of the City of Diamond Bar shall be referred to as “layering” the investments. Monies not needed to cover immediate operating costs may be invested up to a five year maturity. 14.0 INTERNAL CONTROLS The City Treasurer and the Finance Director shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an independent, external auditor shall be conducted pe riodically to review internal controls, account activity and compliance with policies and procedures. 15.0 REPORTING As required by California Government Code Section 53607, a monthly report of investments will be provided to the City Council. The required elements of this report are as follows: a) Type of investment b) Issuer c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. 16.0 Investment Policy Adoption The City of Diamond Bar’s investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Counc il. 8.1.d Packet Pg. 355 8 Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Glossary of Cash and Investment Management Terms Appendix C - Local Agency Investment Fund Description 8.1.d Packet Pg. 356 9 APPENDIX A CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: ( ) ( ) ______ ___ ______ __ 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: ( ) 5. Manager/Partner-in-Charge (attach resume): Name: Title: Telephone: ( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( ) ( ) _____ _ ___ ______ __ 7. Which of the above personnel have read the City's investment policy? _________________________________________________________________ _________________________________________________________________ 8. Is your firm a primary dealer in United States Government Securities? Yes____ No____ 8.1.d Packet Pg. 357 10 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm-wide $_______________ No. of Transactions Your local office $__________ No. of Transactions 10. Which instruments are offered regularly by your local office? ___ Treasury Bills ___ CMO’s ___ Treasury Notes/Bonds ___ Bank CD’s ___ BA’s (domestic) ___ S & L CD’s ___ BA’s (foreign) ___ Repos ___ Commercial Paper ___ Reverse Repos ___ Agencies (specify): ___ Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity __________________________ Contact ________________________ Telephone ( ) ___________________ ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. _____________________________________________ 8.1.d Packet Pg. 358 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? ___________________ 16. How many and what percentage of your transactions failed Last month? ___________ Last year? ______________ 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? ___Yes ___No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. 8.1.d Packet Pg. 359 12 ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arisin g out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed __________________________ Date Title _____________________________ Countersignature* __________________ Date Title _____________________________ * Company president or person in charge of government securities operations. 8.1.d Packet Pg. 360 13 Appendix B Glossary of Cash and Investment Management Terms Accrued Interest. Interest earned but which has not yet been paid or received. Agency. See "Federal Agency Securities." Ask Price. Price at which a broker/dealer offers to sell a security to an investor. Also known as “offered price.” Asset Backed Securities (ABS). A fixed-income security backed by notes or receivables against assets other than real estate. Generally issued by special purpose companies that “own” the assets and issue the ABS. Examples include securities backed by auto loans, credit card receivables, home equity loans, manufactured housing loans, farm equipment loans and aircraft leases. Average Life. The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and accepted by a bank. Frequently used to finance shipping of international goods. Used as a short-term credit instrument, bankers' acceptances are traded at a discount from face value as a money market instrument in the secondary market on the basis of the credit quality of the guaranteeing bank. Basis Point. One hundredth of one percent, or 0.01%. Thus 1% equals 100 basis points. Bearer Security. A security whose ownership is determined by the holder of the physical security. Typically, there is no registration on the issuer’s books. Title to bearer securities is transferred by delivery of the physical security or certificate. Also known as “physical securities.” Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills program, a short- term debt securities issuance program to supplement its existing discount note program. The program includes a schedule of larger, weekly issues in three- and six-month maturities and biweekly issues in one-year for Benchmark Bills. Each issue is brought to market via a Dutch (single price) auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and accepts both competitive and non-competitive bids through a web based auction system. This program is in addition to the variety of other discount note maturities, with rates posted on a daily basis, which FNMA offers. FNMA's Benchmark Bills are unsecured general obligations that are issued in book- entry form through the Federal Reserve Banks. There are no periodic payments of interest on Benchmark Bills, which are sold at a discount from the principal amount and payable at par at maturity. Issues under the Benchmark program constitute the same credit standing as other FNMA discount notes; they simply add organization and liquidity to the short- term Agency discount note market. Benchmark Notes/Bonds: Benchmark Notes and Bonds are a series of FNMA “bullet” maturities (non-callable) issued according to a pre-announced calendar. Under its Benchmark Notes/Bonds program, 2, 3, 5, 10 and 30- year maturities are issued each quarter. Each Benchmark Notes new 8.1.d Packet Pg. 361 14 issue has a minimum size of $4 billion, 30- year new issues having a minimum size of $1 billion, with re-openings based on investor demand to further enhance liquidity. The amount of non-callable issuance has allowed FNMA to build a yield curve in Benchmark Notes and Bonds in maturities ranging from 2 to 30 years. The liquidity emanating from these large size issues has facilitated favorable financing opportunities through the development of a liquid overnight and term repo market. Issues under the Benchmark program constitute the same credit standing as other FNMA issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Benchmark. A market index used as a comparative basis for measuring the performance of an investment portfolio. A performance benchmark should represent a close correlation to investment guidelines, risk tolerance and duration of the actual portfolio's investments. Bid Price. Price at which a broker/dealer offers to purchase a security from an investor. Bond Market Association (BMA). The bond market trade association representing the largest securities markets in the world. In addition to publishing a Master Repurchase Agreement, widely accepted as the industry standard document for Repurchase Agreements, the BMA also recommends bond market closures and early closes due to holidays. Bond. Financial obligation for which the issuer promises to pay the bondholder (the purchaser or owner of the bond) a specified stream of future cash flows, including periodic interest payments and a principal repayment. Book Entry Securities. Securities that are recorded in a customer’s account electronically through one of the financial markets electronic delivery and custody systems, such as the Fed Securities wire, DTC and PTC (as opposed to bearer or physical securities). The trend is toward a certificate-free society in order to cut down on paperwork and to diminish investors’ concerns about the certificates themselves. The vast majority of securities are now book entry securities. Book Value. The value at which a debt security is reflected on the holder's records at any point in time. Book value is also called “amortized cost” as it represents the original cost of an investment adjusted for amortization of premium or accretion of discount. Also called “carrying value.” Book value can vary over time as an investment approaches maturity and differs from “market value” in that it is not affected by changes in market interest rates. Broker/Dealer. A person or firm transacting securities business with customers. A “broker” acts as an agent between buyers and sellers, and receives a commission for these services. A “dealer” buys and sells financial assets from its own portfolio. A dealer takes risk by owning inventory of securities, whereas a broker merely matches up buyers and sellers. See also "Primary Dealer." Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are non-callable. California Local Agency Bonds: Bonds that are issued by a California county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. Call Date. Date at which a call option may be or is exercised. 8.1.d Packet Pg. 362 15 Call Option. The right, but not the obligation, of an issuer of a security to redeem a security at a specified value and at a specified date or dates prior to its stated maturity date. Most fixed- income calls are a par, but can be at any previously established price. Securities issued with a call provision typically carry a higher yield than similar securities issued without a call feature. There are three primary types of call options (1) European - one-time calls, (2) Bermudan - periodically on a predetermined schedule (quarterly, semi-annual, annual), and (3) American - continuously callable at any time on or after the call date. There is usually a notice period of at least 5 business days prior to a call date. Callable Bonds/Notes. Securities, which contain an imbedded call option giving the issuer, the right to redeem the securities prior to maturity at a predetermined price and time. Certificate of Deposit (CD). Bank obligation issued by a financial institution generally offering a fixed rate of return (coupon) for a specified period of time (maturity). Can be as long as 10 years to maturity, but most CDs purchased by public agencies are one year and under. Collateral. Investment securities or other property that a borrower pledges to secure repayment of a loan, secure deposits of public monies, or provide security for a repurchase agreement. Collateralization. Process by which a borrower pledges securities, property, or other deposits for securing the repayment of a loan and/or security. Collateralized Mortgage Obligation (CMO). A security that pools together mortgages and separates them into short, medium, and long-term positions (called tranches). Tranches are set up to pay different rates of interest depending upon their maturity. Interest payments are usually paid monthly. In “plain vanilla” CMOs, principal is not paid on a tranche until all shorter tranches have been paid off. This system provides interest and principal in a more predictable manner. A single pool of mortgages can be carved up into numerous tranches each with its own payment and risk characteristics. Commercial Paper. Short term unsecured promissory note issued by a company or financial institution. Issued at a discount and matures for par or face value. Usually a maximum maturity of 270 days, and given a short-term debt rating by one or more NRSROs. Convexity. A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Corporate Note. A debt instrument issued by a corporation with a maturity of greater than one year and less than ten years. Counterparty. The other party in a two party financial transaction. "Counterparty risk" refers to the risk that the other party, to a transaction, will fail in its related obligations. For example, the bank or broker/dealer in a repurchase agreement. Coupon Rate. Annual rate of interest on a debt security, expressed as a percentage of the bond’s face value. Current Yield. Annual rate of return on a bond based on its price. Calculated as (coupon rate / price), but does not accurately reflect a bond’s true yield level. 8.1.d Packet Pg. 363 16 Custody. Safekeeping services offered by a bank, financial institution or trust company, referred to as the “custodian.” Service normally includes the holding and reporting of the customer's securities, the collection and disbursement of income, securities settlement and market values. Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP). Settlement procedure in which securities are delivered versus payment of cash, but only after cash has been received. Most security transactions, including those through the Fed Securities Wire system and DTC, are done DVP as a protection for both the buyer and seller of securities. Depository Trust Company (DTC). A firm through which members can use a computer to arrange for securities to be delivered to other members without physical delivery of certificates. A member of the Federal Reserve System and owned mostly by the New York Stock Exchange, the Depository Trust Company uses computerized debit and credit entries. Most corporate securities, commercial paper, CDs and BAs clear through DTC. Derivatives. For hedging purposes, common derivatives are options, futures, swaps and swaptions. All Collateralized Mortgage Obligations (“CMOs”) are derivatives. (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Derivative Security. Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Designated Bond. FFCB’s regularly issued, liquid, non-callable securities that generally have a 2 or 3 year original maturity. New issues of Designated Bonds are $1 billion or larger. Re- openings of existing Designated Bond issues are generally a minimum of $100 million. Designated Bonds are offered through a syndicate of two to six dealers. Twice each month the Funding Corporation announces its intention to issue a new Designated Bond, reopen an existing issue, or to not issue or reopen a Designated Bond. Issues under the Designated Bond program constitute the same credit standing as other FFCB issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Discount Notes. Unsecured general obligations issued by Federal Agencies at a discount. Discount notes mature at par and can range in maturity from overnight to one year. Very large primary (new issue) and secondary markets. Discount Rate. Rate charged by the system of Federal Reserve Banks on overnight loans to member banks. Changes to this rate are administered by the Federal Reserve and closely mirror changes to the “fed funds rate.” Discount Securities. Non-interest bearing money market instruments that are issued at discount and redeemed at maturity for full face value. Examples include: U.S. Treasury Bills, Federal Agency Discount Notes, Bankers' Acceptances and Commercial Paper. Discount. The amount by which a bond or other financial instrument sells below its face 8.1.d Packet Pg. 364 17 value. See also "Premium." Diversification. Dividing investment funds among a variety of security types, maturities, industries and issuers offering potentially independent returns. Dollar Price. A bond’s cost expressed as a percentage of its face value. For example, a bond quoted at a dollar price of 95 ½, would have a principal cost of $955 per $1,000 of face value. Duff & Phelps. One of several NRSROs that provide credit ratings on corporate and bank debt issues. Duration. The weighted average maturity of a security’s or portfolio’s cash flows, where the present values of the cash flows serve as the weights. The greater the duration of a security/portfolio, the greater its percentage price volatility with respect to changes in interest rates. Used as a measure of risk and a key tool for managing a portfolio versus a benchmark and for hedging risk. There are also different kinds of duration used for different purposes (e.g. MacAuley Duration, Modified Duration). Fannie Mae. See "Federal National Mortgage Association." Fed Money Wire. A computerized communications system that connects the Federal Reserve System with its member banks, certain U. S. Treasury offices, and the Washington D.C. office of the Commodity Credit Corporation. The Fed Money Wire is the book entry system used to transfer cash balances between banks for themselves and for customer accounts. Fed Securities Wire. A computerized communications system that facilitates book entry transfer of securities between banks, brokers and customer accounts, used primarily for settlement of U.S. Treasury and Federal Agency securities. Fed. See "Federal Reserve System." Federal Agency Security. A debt instrument issued by one of the Federal Agencies. Federal Agencies are considered second in credit quality and liquidity only to U.S. Treasuries. Federal Agency. Government sponsored/owned entity created by the U.S. Congress, generally for the purpose of acting as a financial intermediary by borrowing in the marketplace and directing proceeds to specific areas of the economy considered to otherwise have restricted access to credit markets. The largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and TVA. Federal Deposit Insurance Corporation (FDIC). Federal agency that insures deposits at commercial banks, currently to a limit of $250,000 per depositor per bank. Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system that is a network of cooperatively-owned lending institutions that provides credit services to farmers, agricultural cooperatives and rural utilities. The FFCBs act as financial intermediaries that borrow money in the capital markets and use the proceeds to make loans and provide other assistance to farmers and farm-affiliated businesses. Consists of the consolidated operations of the Banks for Cooperatives, Federal Intermediate Credit Banks, and Federal Land Banks. Frequent issuer of discount notes, agency notes and callable agency securities. FFCB debt is not an obligation of, nor is it guaranteed by 8.1.d Packet Pg. 365 18 the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and agricultural industry. Also issues notes under its “designated note” program. Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by depository institutions in excess of current reserve requirements, and frequently loaned or borrowed on an overnight basis between depository institutions. Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository institution lending Federal Funds to another depository institution. The Federal Reserve influences this rate by establishing a "target" Fed Funds rate associated with the Fed's management of monetary policy. Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system, consisting of wholesale banks (currently twelve district banks) owned by their member banks, which provides correspondent banking services and credit to various financial institutions, financed by the issuance of securities. The principal purpose of the FHLB is to add liquidity to the mortgage markets. Although FHLB does not directly fund mortgages, it provides a stable supply of credit to thrift institutions that make new mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes and callable agency securities. Also issues notes under its “global note” and “TAP” programs. Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides stability and assistance to the secondary market for home mortgages by purchasing first mortgages and participation interests financed by the sale of debt and guaranteed mortgage backed securities. FHLMC debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its “reference note” program. Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides liquidity to the residential mortgage market by purchasing mortgage loans from lenders, financed by the issuance of debt securities and MBS (pools of mortgages packaged together as a security). FNMA debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its “benchmark note” program. Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve System. Federal Reserve System (the Fed). The independent central bank system of the United States that establishes and conducts the nation's monetary policy. This is accomplished in three major ways: (1) raising or lowering bank reserve requirements, (2) raising or lowering the target Fed Funds Rate and Discount Rate, and (3) in open market operations by buying and selling government securities. The Federal Reserve System is made up of twelve Federal Reserve 8.1.d Packet Pg. 366 19 District Banks, their branches, and many national and state banks throughout the nation. It is headed by the seven member Board of Governors known as the “Federal Reserve Board” and headed by its Chairman. Financial Industry Regulatory Authority, Inc (FINRA). A private corporation that acts as a self-regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD). Though sometimes mistaken for a government agency, it is a non-governmental organization that performs financial regulation of member brokerage firms and exchange markets. The government also has a regulatory arm for investments, the Securities and Exchange Commission. Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust agreement with a corporation or municipality, in the capacity of general treasurer. The agent performs such duties as making coupon payments, paying rents, redeeming bonds, and handling taxes relating to the issuance of bonds. Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Floating Rate Security (FRN or “floater”). A bond with an interest rate that is adjusted according to changes in an interest rate or index. Differs from variable-rate debt in that the changes to the rate take place immediately when the index changes, rather than on a predetermined schedule. See also “Variable Rate Security.” Freddie Mac. See "Federal Home Loan Mortgage Corporation". Ginnie Mae. See "Government National Mortgage Association". Global Notes: Notes designed to qualify for immediate trading in both the domestic U.S. capital market and in foreign markets around the globe. Usually large issues that are sold to investors worldwide and therefore have excellent liquidity. Despite their global sales, global notes sold in the U.S. are typically denominated in U.S. dollars. Government National Mortgage Association (GNMA or "Ginnie Mae"). One of the large Federal Agencies. Government-owned Federal Agency that acquires, packages, and resells mortgages and mortgage purchase commitments in the form of mortgage-backed securities. Largest issuer of mortgage pass-through securities. GNMA debt is guaranteed by the full faith and credit of the U.S. government (one of the few agencies that is actually full faith and credit of the U.S.). Government Securities. An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, Bonds, and SLGS." Government Sponsored Enterprise (GSE). Privately owned entity subject to federal regulation and supervision, created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy such as students, farmers, and homeowners. GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government. For this reason, these securities will offer a yield premium over U.S. Treasuries. Some consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs include: 8.1.d Packet Pg. 367 20 FHLB, FHLMC, FNMA and SLMA. Government Sponsored Enterprise Security. A security issued by a Government Sponsored Enterprise. Considered Federal Agency Securities. Index. A compilation of statistical data that tracks changes in the economy or in financial markets. Interest-Only (IO) STRIP. A security based solely on the interest payments from the bond. After the principal has been repaid, interest payments stop and the value of the security falls to nothing. Therefore, IOs are considered risky investments. Usually associated with mortgage- backed securities. Internal Controls. An internal control structure ensures that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. 8.1.d Packet Pg. 368 21 Inverse Floater. A floating rate security structured in such a way that it reacts inversely to the direction of interest rates. Considered risky as their value moves in the opposite direction of normal fixed-income investments and whose interest rate can fall to zero. Investment Advisor. A company that provides professional advice managing portfolios, investment recommendations and/or research in exchange for a management fee. Investment Adviser Act of 1940. Federal legislation that sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Grade. Bonds considered suitable for preservation of invested capital; bonds rated a minimum of Baa3 by Moody’s, BBB- by Standard & Poor’s, or BBB- by Fitch. Although “BBB” rated bonds are considered investment grade, most public agencies cannot invest in securities rated below “A.” Liquidity. Relative ease of converting an asset into cash without significant loss of value. Also, a relative measure of cash and near-cash items in a portfolio of assets. Also, a term describing the marketability of a money market security correlating to the narrowness of the spread between the bid and ask prices. Local Agency Investment Fund (LAIF): A voluntary investment fund open to state and local government entities and certain non-profit organizations in California in which organization pools their funds for investment. LAIF is managed by the State Treasurer’s Office. Long-Term Core Investment Program. Funds that are not needed within a one year period. Market Value. The fair market value of a security or commodity. The price at which a willing buyer and seller would pay for a security. Mark-to-market. Adjusting the value of an asset to its market value, reflecting in the process unrealized gains or losses. Master Repurchase Agreement. A widely accepted standard agreement form published by the Bond Market Association (BMA) that is used to govern and document Repurchase Agreements and protect the interest of parties in a repo transaction. Maturity Date. Date on which principal payment of a financial obligation is to be paid. Medium Term Notes (MTN's). Used frequently to refer to corporate notes of medium maturity (5-years and under). Technically, any debt security issued by a corporate or depository institution with a maturity from 1 to 10 years and issued under an MTN shelf registration. Usually issued in smaller issues with varying coupons and maturities, and underwritten by a variety of broker/dealers (as opposed to large corporate deals issued and underwritten all at once in large size and with a fixed coupon and maturity). Money Market. The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptance, etc.) are issued and traded. Money Market Mutual Fund (MMF). A type of mutual fund that invests solely in money 8.1.d Packet Pg. 369 22 market instruments, such as: U.S. Treasury bills, commercial paper, bankers' acceptances, and repurchase agreements. Money market mutual funds are registered with the SEC under the Investment Company Act of 1940 and are subject “rule 2a-7” which significantly limits average maturity and credit quality of holdings. MMF’s are managed to maintain a stable net asset value (NAV) of $1.00. Many MMFs carry ratings by a NRSRO. Moody's Investors Service. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Mortgage Backed Securities (MBS). Mortgage-backed securities represent an ownership interest in a pool of mortgage loans made by financial institutions, such as savings and loans, commercial banks, or mortgage companies, to finance the borrower's purchase of a home or other real estate. The majority of MBS are issued and/or guaranteed by GNMA, FNMA and FHLMC. There are a variety of MBS structures, some of which can be very risky and complicated. All MBS have reinvestment risk as actual principal and interest payments are dependent on the payment of the underlying mortgages which can be prepaid by mortgage holders to refinance and lower rates or simply because the underlying property was sold. Mortgage Pass-Through Securities. A pool of residential mortgage loans with the monthly interest and principal distributed to investors on a pro-rata basis. Largest issuer is GNMA. Municipal Note/Bond. A debt instrument issued by a state or local government unit or public agency. The vast majority of municipals are exempt from state and federal income tax, although some non-qualified issues are taxable. Mutual Fund. Portfolio of securities professionally managed by a registered investment company that issues shares to investors. Many different types of mutual funds exist (bond, equity, money fund); all except money market funds operate on a variable net asset value (NAV). Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs ($100,000 and larger) that are issued in bearer form and can be traded in the secondary market. Net Asset Value. The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) NRSRO. A “Nationally Recognized Statistical Rating Organization.” A designated rating organization that the SEC has deemed a strong national presence in the U.S. NRSROs provide credit ratings on corporate and bank debt issues. Only ratings of a NRSRO may be used for the regulatory purposes of rating. Includes Moody’s, S&P, Fitch and Duff & Phelps. Offered Price. See also "Ask Price." Open Market Operations. Federal Reserve monetary policy tactic entailing the purchase or sale of government securities in the open market by the Federal Reserve System from and to primary dealers in order to influence the money supply, credit conditions, and interest rates. 8.1.d Packet Pg. 370 23 Par Value. Face value, stated value or maturity value of a security. Physical Delivery. Delivery of readily available underlying assets at contract maturity. Portfolio. Collection of securities and investments held by an investor. Premium. The amount by which a bond or other financial instrument sells above its face value. See also "Discount." Primary Dealer. Any of a group of designated government securities dealers designated by to the Federal Reserve Bank of New York. Primary dealers can buy and sell government securities directly with the Fed. Primary dealers also submit daily reports of market activity and security positions held to the Fed and are subject to its informal oversight. Primary dealers are considered the largest players in the U.S. Treasury securities market. Prime Paper. Commercial paper of high quality. Highest rated paper is A-1+/A-1 by S&P and P-1 by Moody’s. Principal. Face value of a financial instrument on which interest accrues. May be less than par value if some principal has been repaid or retired. For a transaction, principal is par value times price and includes any premium or discount. Prudent Investor Standard. Standard that requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. More stringent than the “prudent person” standard as it implies a level of knowledge commensurate with the responsibility at hand. Range Note. A type of structured note that accrues interest daily at a set coupon rate that is tied to an index. Most range notes have two coupon levels; a higher accrual rate for the period the index is within a designated range, the lower accrual rate for the period that the index falls outside the designated range. This lower rate may be zero and may result in zero earnings. Rate of Return. Amount of income received from an investment, expressed as a percentage of the amount invested. Realized Gains (Losses). The difference between the sale price of an investment and its book value. Gains/losses are “realized” when the security is actually sold, as compared to “unrealized” gains/losses which are based on current market value. See “Unrealized Gains (Losses).” Reference Bills: FHLMC’s short-term debt program created to supplement its existing discount note program by offering issues from one month through one year, auctioned on a weekly or on an alternating four-week basis (depending upon maturity) offered in sizeable volumes ($1 billion and up) on a cycle of regular, standardized issuance. Globally sponsored and distributed, 8.1.d Packet Pg. 371 24 Reference Bill issues are intended to encourage active trading and market-making and facilitate the development of a term repo market. The program was designed to offer predictable supply, pricing transparency and liquidity, thereby providing alternatives to U.S. Treasury bills. FHLMC’s Reference Bills are unsecured general corporate obligations. This program supplements the corporation’s existing discount note program. Issues under the Reference program constitute the same credit standing as other FHLMC discount notes; they simply add organization and liquidity to the short-term Agency discount note market. Reference Notes: FHLMC’s intermediate-term debt program with issuances of 2, 3, 5, 10 and 30- year maturities. Initial issuances range from $2 - $6 billion with re-openings ranging $1 - $4 billion. The notes are high-quality bullet structures securities that pay interest semiannually. Issues under the Reference program constitute the same credit standing as other FHLMC notes; they simply add organization and liquidity to the intermediate- and long-term Agency market. Repurchase Agreement (Repo). A short-term investment vehicle where an investor agrees to buy securities from a counterparty and simultaneously agrees to resell the securities back to the counterparty at an agreed upon time and for an agreed upon price. The difference between the purchase price and the sale price represents interest earned on the agreement. In effect, it represents a collateralized loan to the investor, where the securities are the collateral. Can be DVP, where securities are delivered to the investor’s custodial bank, or “tri-party” where the securities are delivered to a third party intermediary. Any type of security can be used as “collateral,” but only some types provide the investor with special bankruptcy protection under the law. Repos should be undertaken only when an appropriate BMA approved master repurchase agreement is in place. Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view of the original seller of securities. Used by dealers to finance their inventory of securities by essentially borrowing at short-term rates. Can also be used to leverage a portfolio and in this sense, can be considered risky if used improperly. Safekeeping. Service offered for a fee, usually by financial institutions, for the holding of securities and other valuables. Safekeeping is a component of custody services. Secondary Market. Markets for the purchase and sale of any previously issued financial instrument. Securities Lending. An arrangement between and investor and a custody bank that allows the custody bank to “loan” the investors investment holdings, reinvest the proceeds in permitted investments, and shares any profits with the investor. Should be governed by a securities lending agreement. Can increase the risk of a portfolio in that the investor takes on the default risk on the reinvestment at the discretion of the custodian. Sinking Fund. A separate accumulation of cash or investments (including earnings on investments) in a fund in accordance with the terms of a trust agreement or indenture, funded by periodic deposits by the issuer (or other entity responsible for debt service), for the purpose of assuring timely availability of moneys for payment of debt service. Usually used in connection with term bonds. 8.1.d Packet Pg. 372 25 Spread. The difference between the price of a security and similar maturity U.S. Treasury investments, expressed in percentage terms or basis points. A spread can also be the absolute difference in yield between two securities. The securities can be in different markets or within the same securities market between different credits, sectors, or other relevant factors. Standard & Poor's. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. STRIPS (Separate Trading of Registered Interest and Principal of Securities). Acronym applied to U.S. Treasury securities that have had their coupons and principal repayments separated into individual zero-coupon Treasury securities. The same technique and "strips" description can be applied to non-Treasury securities (e.g. FNMA strips). Structured Notes. Notes that have imbedded into their structure options such as step-up coupons or derivative- based returns. Supranational Debt. The debt of an international or multi-lateral financial agency used to finance economic and infrastructure development, environmental protection, poverty reduction and renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO’s as these entities are well-capitalized, have significant capital commitments from a diverse capital base, conservative lending and risk management practices and strong supervision. Swap. Trading one asset for another. TAP Notes: Federal Agency notes issued under the FHLB TAP program. Launched in 6/99 as a refinement to the FHLB bullet bond auction process. In a break from the FHLB’s traditional practice of bringing numerous small issues to market with similar maturities, the TAP Issue Program uses the four most common maturities and reopens them up regularly through a competitive auction. These maturities (2, 3, 5 and 10 year) will remain open for the calendar quarter, after which they will be closed and a new series of TAP issues will be opened to replace them. This reduces the number of separate bullet bonds issued, but generates enhanced awareness and liquidity in the marketplace through increased issue size and secondary market volume. Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly owned corporation of the United States government that was established in 1933 to develop the resources of the Tennessee Valley region in order to strengthen the regional and national economy and the national defense. Power operations are separated from non-power operations. TVA securities represent obligations of TVA, payable solely from TVA's net power proceeds, and are neither obligations of nor guaranteed by the United States. TVA is currently authorized to issue debt up to $30 billion. Under this authorization, TVA may also obtain advances from the U.S. Treasury of up to $150 million. Frequent issuer of discount notes, agency notes and callable agency securities. Total Return. Investment performance measured over a period of time that includes coupon interest, interest on interest, and both realized and unrealized gains or losses. Total return includes, therefore, any market value appreciation/depreciation on investments held at period end. Treasuries. Collective term used to describe debt instruments backed by the U.S. Government and issued through the U.S. Department of the Treasury. Includes Treasury bills, 8.1.d Packet Pg. 373 26 Treasury notes, and Treasury bonds. Also a benchmark term used as a basis by which the yields of non-Treasury securities are compared (e.g., "trading at 50 basis points over Treasuries"). Treasury Bills (T-Bills). Short-term direct obligations of the United States Government issued with an original term of one year or less. Treasury bills are sold at a discount from face value and do not pay interest before maturity. The difference between the purchase price of the bill and the maturity value is the interest earned on the bill. Currently, the U.S. Treasury issues 4- week, 13-week and 26-week T-Bills Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S. Government and issued with maturities of ten years and longer by the U.S. Department of the Treasury. The Treasury stopped issuing Treasury Bonds in August 2001. Treasury Notes. Intermediate interest-bearing debt securities backed by the U.S. Government and issued with maturities ranging from one to ten years by the U.S. Department of the Treasury. The Treasury currently issues 2-year, 5-year and 10-year Treasury Notes. Trustee. A bank designated by an issuer of securities as the custodian of funds and official representative of bondholders. Trustees are appointed to insure compliance with the bond documents and to represent bondholders in enforcing their contract with the issuer. Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net capital ratio (ratio of indebtedness to net liquid capital) of member firms and non-member broker/dealers. Unrealized Gains (Losses). The difference between the market value of an investment and its book value. Gains/losses are “realized” when the security is actually sold, as compared to “unrealized” gains/losses which are based on current market value. See also “Realized Gains (Losses).” Variable-Rate Security. A bond that bears interest at a rate that varies over time based on a specified schedule of adjustment (e.g., daily, weekly, monthly, semi-annually or annually). See also “Floating Rate Note.” Weighted Average Maturity (or just “Average Maturity”). The average maturity of all securities and investments of a portfolio, determined by multiplying the par or principal value of each security or investment by its maturity (days or years), summing the products, and dividing the sum by the total principal value of the portfolio. A simple measure of risk of a fixed-income portfolio. Weighted Average Maturity to Call. The average maturity of all securities and investments of a portfolio, adjusted to substitute the first call date per security for maturity date for those securities with call provisions. Yield Curve. A graphic depiction of yields on like securities in relation to remaining maturities spread over a time line. The traditional yield curve depicts yields on U.S. Treasuries, although yield curves exist for Federal Agencies and various credit quality corporates as well. Yield curves can be positively sloped (normal) where longer-term investments have higher yields, or “inverted” (uncommon) where longer-term investments have lower yields than shorter ones. 8.1.d Packet Pg. 374 27 Yield to Call (YTC). Same as “Yield to Maturity,” except the return is measured to the first call date rather than the maturity date. Yield to call can be significantly higher or lower than a security’s yield to maturity. Yield to Maturity (YTM). Calculated return on an investment, assuming all cash flows from the security are reinvested at the same original yield. Can be higher or lower than the coupon rate depending on market rates and whether the security was purchased at a premium or discount. There are different conventions for calculating YTM for various types of securities. Yield. There are numerous methods of yield determination. In this glossary, see also "Current Yield,” "Yield Curve," "Yield to Call" and "Yield to Maturity." Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California’s local governments and special districts and it continues today under Treasurer John Chiang’s administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer’s Office investment staff at no additional cost to the taxpayer. This in -house management team is comprised of civil servants who have each worked for the State Treasurer’s Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer’s Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. 8.1.d Packet Pg. 375 28 Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer’s Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller’s Office as well as an in-house audit process involving three separate divisions. Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that “moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency.” During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF’s enabling legislation. The Section states that “right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi-governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state’s failure to adopt a State Budget by July 1 of each new fiscal year.” The LAIF has grown from 293 participants and $468 million in 1977 to 2,447 participants and $23.0 billion at the end of May 2017. State Treasurer’s Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www.treasurer.ca.gov/pmia-laif 8.1.d Packet Pg. 376 Agenda #: 8.2 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ESTABLISHMENT OF SPECIAL EVENTS COMMITTEE AND APPOINTMENT OF MEMBERS. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve and ratify appointments. FINANCIAL IMPACT: None. BACKGROUND: The City Council establishes committees made up of two Council Members to study various issues and make recommendations. During Council discussion at the May 15, 2018 budget study session, it was suggested that the Mayor convene a Special Events Committee to review the variety of public events hosted by the City and make event modification recommendations to the Council at a future meeting. DISCUSSION: Mayor Low has appointed Council Memb ers Herrera and Lyons to the newly created Special Events Committee. These appointments must be ratified by the City Council by with a majority vote. This committee will meet as needed. PREPARED BY: 8.2 Packet Pg. 377 REVIEWED BY: 8.2 Packet Pg. 378 Agenda #: 8.3 Meeting Date: June 5, 2018 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPOINTMENT TO THE GENERAL PLAN ADVISORY COMMITTEE. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Ratify General Plan Advisory Committee Member appointment proposed by Council Member Tye. BACKGROUND: General Plan Advisory Committee (GPAC) Member Joyce Young resigned her appointment as a member of the committee on April 30, 2018. During the May 1, 2018 City Council meeting, Councilmember Tye announced the vacancy and requested that interested parties submit applications. During the June 5th Council Meeting, Council Member Tye will announce the name of his appointee and ask for the City Council to ratify the appointment to fill the unexpired term. PREPARED BY: 8.3 Packet Pg. 379 REVIEWED BY: 8.3 Packet Pg. 380