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051518 - Agenda - Regular Meeting
City of Diamond Bar City Council Agenda Tuesday, May 15, 2018 Study Session - 5:00 p.m., Room CC -8 Regular Meeting - 6:30 PM The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 RUTH M. LOW CAROL HERRERA Mayor Mayor Pro -Tem JIMMY LIN NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. D1,1.►10►D BAR DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 1. 2. THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 15, 2018 Next Resolution No. 2018-15 Next Ordinance No. 02(2018) STUDY SESSION: 5:00 p.m., Room CC -8 FY 2018-19 SPECIAL FUNDS, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND AND CAPITAL IMPROVEMENT PROJECTS BUDGETS PUBLIC COMMENTS: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Cantor Paul Buch Temple Beth Israel Lin, Lyons,Tye, Mayor Pro Tem Herrera, Mayor Low Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. CITY MANAGER REPORTS AND RECOMMENDATIONS: Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. MAY 15, 2018 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 22, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — May 24, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Memorial Holiday — City Offices will be closed on Monday, May 28, 2018 in observance of the Memorial Holiday. City Offices will reopen on Tuesday, May 29, 2018 at 7:30 a.m. 5.4 City Council Meeting — June 5, 2018 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. C.�i�_1»:Z91T%1we] to] IWKi1i11L[yl0►TA121: aI101191 LVA I10L1112611 6.1.a Study Session Minutes of May 1, 2018. 6.1.b Regular Meeting of May 1, 2018. Recommended Action: Approve. Requested by: City Clerk 6.2 PARKS AND RECREATION COMMISSION MEETING MINUTES. 6.2.a Regular Meeting Minutes of March 22, 2018. MAY 15, 2018 PAGE 3 Recommended Action: Receive and File. Requested by: Parks & Recreation Department 6.3 GENERAL PLAN ADVISORY COMMITTEE MEETING MINUTES. 6.3.a Minutes of November 30, 2017. Recommended Action: Receive and file. Requested by: Community Development Department 6.4 RATIFICATION OF CHECK REGISTER DATED APRIL 26, 2018 THROUGH MAY 9, 2018 TOTALING $807,328.46. Recommended Action: Ratify. Requested by: Finance Department 6.5 FIRST AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES CONTRACT WITH MCE CORPORATION. Recommended Action: Approve and authorize the Mayor to sign the First Amendment to Landscape Maintenance Services Agreement with MCE Corporation, in the amount of $140,000 for a total fiscal year authorization not to exceed $506,576. Requested by: Public Works Department 6.6 LOT LINE ADJUSTMENT LLA -18-37 (SOUTH POINTE WEST/ LARKSTONE PARK). Recommended Action: Authorize the City Manager to sign the Certificate of Compliance for Lot Line Adjustment LLA -18-37 on behalf of the City as the owner of Larkstone Park. Requested by: Public Works Department 6.7 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NOS. 38, 39 AND 41 FOR FISCAL YEAR 2018-19. Recommended Action: Adopt Resolution Nos. 2018 -XX (No. 38), 2018 -XX (No. 39) and 2018 -XX (No. 41) declaring the City's intention to levy and collect assessments for Landscape Assessment District No. 38, No. 39 and No. 41 and directing City Clerk to advertise the Public Hearing to be set for June 19, 2018 regular meeting. Requested by: Public Works Department 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: NONE. MAY 15, 2018 PAGE 4 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 1 Meeting Date: May 15, 2018 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager FROM: Dianna Honeywell, Finance Director TITLE: FY 2018-19 SPECIAL FUNDS, SPECIAL REVENUE FUNDS, DEBT SERVICE FUND AND CAPITAL IMPROVEMENT PROJECTS BUDGETS Infrnrlur_+inn This is the second study session intended to discuss the FY 2018-19 budget. The focus during this study session will be on the Special Funds, Special Revenue Funds, the Debt Service Fund and the Capital Improvement Projects budget. Follow Up From 5/1/2018 Study Session General Fund During the first study session the City Council reviewed the General Fund and the Internal Service Funds. Since that time there have been minor adjustments made you will find an updated summary of the General Fund is included in Attachment 1. The recommended budget as currently drafted now reflects the following estimated resources and expenditures: Estimated Resources $25,592,171 Estimated Expenditures $25,478,265 Estimated Surplus/(Deficit) 113 906 Included within these estimates is the use of $3,922,838 in General Fund reserves which is unchanged from the previous study session. Parks & Recreation • Diamond Bar Center Staffing — Additional detail was requested regarding the breakdown of additional part-time facility attendants and less reliance on temporary staffing services. During FY 2016-17 and part of 2017-18 the Packet Pg. 7 Diamond Bar Center (DBC) was using Recreation staff, as well as temporary staffing services, to augment their staffing needs. The Facility Attendants were working throughout all City facilities during that time period so their costs were being spread across both in the DBC division and the Recreation division. Additionally, during FY 2017-18 the DBC was understaffed so part-time salaries were lower. In most cases Facility Attendants are paid as much as $10 per hour higher than Recreation staff. It is proposed that during FY 2018-19 the Facility Attendants only work at the DBC. That is another factor as to why there is a significant increase to part-time salaries at the DBC. • Attendance at Special Events - The following table identifies estimated attendance at some of the Special events. Special Event Attendance Event Attendance Concerts/Movies in the Park 900 4th of July Blast 6,000 DB Day at the Fair 800 Barktober Fest 700 Fall Fun Festival 500 Veterans Day Recognition 300 Holiday Flick 300 Winter Snow Fest* 3,000 Easter Egg Hunt 2,500 City Birthday Party 3,000 * Includes 1,437 sledders based on wristband sales (41 % DB residents / 59% non-residents). • Diamond Bar Day at the Fair — It has recently come to our attention that the LA County Fair will no long provide complimentary admission or parking for City dignitaries and staff in conjunction with Diamond Bar Day at the Fair. Based on attendance last year, this would be an additional cost of approximately $750 which has been included in the updated expenditures. The total budget for this event is $6,185. • Special Community Events Committee — It has been suggested that a City Council Committee for Special Community Events should be created. The purpose of the committee would be to further review and make recommendations to the full City Council on opportunities to expand, revise, update or reinvent the various community events. Should the Council concur, an item would be placed on the June 5, 2018 agenda for the Mayor to make such appointments. Packet Pg. 8 Special Funds Special Funds are generally used to set aside General Fund revenue from one year for a specific purpose over more than one budget cycle. This ensures that the funds will not go into General Fund reserves at the end of the year and get reprogrammed for other purposes in future years. Fund 011 — Community Organization Support Fund As in previous years, $15,000 will be set aside for the Community Organization Support Fund which helps local non-profit organizations which are a benefit to the City. Fund 012 — Law Enforcement Reserve Fund During FY 2018-19 up to $100,000 will be transferred out of the Law Enforcement Reserve Fund into the General Fund in order pay for as -needed additional suppression patrols throughout the City. Fund 018 — Tech noloav Reserve Fund Over the last few years the Technology Reserve Fund has accumulated $408,905 in anticipation of the purchase of new Finance and Recreation systems. It is anticipated that by June 30, 218, $70,000 will have been spent from these funds leaving $338,905 in order to partially pay for these systems during FY 2018-19. The table below shows the total estimated carryover costs of these systems as well as the funding sources. Fund Finance System Parks & Rec System General Fund Reserves $591,095 $0 Technology Reserve Fund $238,905 $100,000 Total Project Budget 830 000 100 000 Fund 020 — Other Post -Employment Benefits Fund In FY 2014-15 the City Council set aside resources in order to fund the City's Other Post -Employment Benefits unfunded liability. At that time approximately $596,000 was set aside in its own fund. Per the advice of the City's actuary, the City has been contributing its annual Actuarial Required Contribution (ARC) to California Employer's Retiree Benefit Trust (CERBT) from this reserve fund. As in past years, the ARC is estimated to be $85,000 during FY 2018-19. Special Revenue Funds The City has several special revenue funds which account for and report proceeds for specific revenue sources that are restricted for specified purposes. Some examples of special revenue funds utilized by the City Bar include Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs, park projects and solid waste reduction programs. Packet Pg. 9 There are two proposed new funds in the FY 2018-19 draft budget. The first fund is fund number 131 which is the Street Beautification Fund. The revenue collected from developers that will be used for future street beautification projects will be accumulated in this fund. Staff is requesting that this fund be approved during the current fiscal year (FY 2017-18) because the City has already collected money from developers associated with the Sprouts/Ross Center. The amount collected in FY 2017-18 is $368,197. The second fund is fund number 132 which is the Measure A Neighborhood Parks Act Fund. This Act was approved by the voters in 2016 and the City will receive its first distribution totaling $236,770 in FY 2018-19. A separate fund is required in order to segregate these resources. Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond to finance the Diamond Bar Center was refinanced into a fixed rate bond during FY 2011-12. The debt service payment during FY 2018-19 will be $854,907. Capital Improvement Projects Fund The FY 2018-19 Capital Improvement Projects (CIP) budget includes projects totaling $10.3 million of which $8.7 million are project carryovers from FY 2017-18. Carryover projects are those that have commenced during the current fiscal year and will not be complete by June 30, 2018. The remaining encumbered funds must be carried over and re -appropriated in FY 2018-19. Included in the new projects for FY 2018-19 are three street improvement projects, a traffic management project, a groundwater drainage project, a sign replacement at the old library site, an electric charging station at City Hall, Sycamore Canyon creek repair, the design of renovations at Heritage Park and the new Sunset Crossing Park. It should be noted that 9 capital improvement projects were completed during FY 2017- 18 and another 13 projects will be in progress at June 30, 2018. The total amount spent on capital improvement projects during FY 2017-18 totals $4,982,127. The CIP budget will be reviewed for consistency with the City's General Plan at the May 22, 2018 Planning Commission meeting. A list of proposed projects and their funding sources for FY 2018-19 can be found in Attachment 2 of this document. rnnrhminn The final draft of the FY 2018-19 proposed budget is anticipated to be presented at the regular session of the June 5, 2018 City Council meeting for adoption. Attachments: 1. 1.a Draft General Fund Overview 2. 1.b Draft Revenue Funds & CIP Packet Pg. 10 Attachment 1 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2018-19 APPROPRIATIONS FY 2016-17 FY 2017-18 FY 2017-18 FY 2018-19 % City Council Actual Adjusted Projected Proposed Change ESTIMATED RESOURCES 212,124 770,000 726,000 695,000 -4.3% Property Taxes $4,920,614 $5,122,000 $5,193,000 $5,329,169 2.6% Other Taxes 7,747,562 7,761,100 7,806,880 7,831,000 0.3% State Subventions 5,787,841 6,011,638 6,041,677 6,240,720 3.3% From Other Agencies 450,000 225,000 - 840,000 0.0% Fines and Forfeitures 460,325 415,500 405,000 407,500 0.6% Current Services Charges 2,830,763 3,190,520 3,525,722 2,111,710 -40.1% Use of Money & Property 917,727 1,405,150 1,488,743 1,524,860 2.4% Cost Reimbursements 271,453 108,400 121,063 125,000 3.3% Transfers -In Other Funds 1,155,511 1,160,296 1,127,336 1,259,377 11.7% Fd Balance Reserves 579,083 4,959,471 2,257,963 3,922,835 73.7% Total Estimated Resources $25,120,879 $30,359,075 $27,967,384 $29,592,171 5.8% APPROPRIATIONS City Council $166,159 $177,397 $170,947 $185,227 8.4% City Attorney 212,124 770,000 726,000 695,000 -4.3% City Manager/City Clerk 1,257,519 1,534,616 1,474,217 1,723,625 16.9% Finance 748,293 759,455 752,804 782,948 4.0% Human Resources 311,559 417,175 322,970 429,788 33.1% Safety Program 5,192 19,000 8,150 27,300 235.0% Information Systems 1,029,688 1,234,907 1,174,040 1,231,444 4.9% Civic Center 488,419 550,044 544,544 587,038 7.8% Public Information 645,820 837,633 830,651 696,933 -16.1% Economic Development 188,719 321,835 327,085 294,968 -9.8% Law Enforcement 6,336,371 6,691,593 6,631,963 7,033,503 6.1% Volunteer Patrol 4,939 6,000 5,500 6,000 9.1% Fire 7,359 15,000 12,359 12,500 1.1% Animal Control 161,896 174,500 177,438 183,500 3.4% Emergency Preparedness 56,522 74,700 74,200 72,200 -2.7% Community Dev./Planning 625,226 668,775 632,196 667,607 5.6% Building & Safety 830,616 908,550 822,150 654,612 -20.4% Neighborhood Improvement 291,250 325,070 280,104 301,354 7.6% Parks & Recreation Admin 24,151 8,040 2,100 - -100.0% Diamond Bar Center- Oper. 1,036,823 1,266,714 1,122,265 1,383,691 23.3% Recreation 1,675,514 2,068,372 2,039,955 2,072,400 1.6% Public Works - Admin 798,361 889,615 808,615 758,007 -6.3% Engineering 665,102 836,543 702,830 1,150,702 63.7% Road Maintenance 1,779,037 1,859,930 1,839,930 1,770,533 -3.8% Park & Facilities Maintenance 1,230,208 1,479,251 1,459,691 1,445,456 -1.0% Landscape Maintenance 315,685 347,460 347,952 304,313 -12.5% Transfer -Out Other Funds 1,977,056 5,611,899 3,018,067 5,007,616 65.9% Total Appropriations 22,869,608 29,854,074 26,308,723 29,478,265 12.0% Excess Resources over Appropriations $2,251,271 $505,001 $1,658,661 $113,906 Fund Balance Reserves @ Beg of Year 20,796,662 22,468,850 22,468,850 21,869,548 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (579,083) (4,959,471) (2,257,963) (3,922,835) Estimated Fd Bal Reserves @ 06/30 22,468,850 18,014,380 21,869,548 18,060,619 Uses of Fund Balance Reserves: Economic Development 188,719 321,835 327,085 - Transfer out - CIP 294,941 2,783,262 770,146 2,284,699 Transfer out - LLADS 95,423 424,374 440,732 487,041 Transfer out - Technology Reserve 100,000 100,000 - Special Legal Counsel - 500,000 500,000 500,000 New Finance System 450,000 20,000 591,095 New Recreation System 250,000 - - New Land Management System - - 30,000 Professional Svcs - Ballot Measure 130,000 100,000 30,000 579,083 4,959,471 2,257,963 3,922,835 Packet Pg. 11 1.b SPECIAL REVENUE FUND OVERVIEW Packet Pg. 12 ROAD MAINTEANCE & REHABILITATION FUND 1.b Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 108 FUND DESCRIPTION: Senate Bill 1 (SB -1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide. SB -1 prioritizes funding towards maintenance and rehabilitation and safety improvements on state highways, local streets and roads, and bridges and to improve the State's trade corridors, transit and active transportation facilities. FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted ESTIMATED RESOURCES $ — $ 329,170 $ 76,529 $ 25500 Fund Balance Reserve $ — $ — $ — $ 253,141 31732 Road Maint Rehab Acct 937,691 — 329,170 329,170 947,641 36,100 Investment Earnings $ — $ — $ 500 $ 5,000 TOTAL $ — $ 329,170 $ 329,670 $ 1,205,782 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ — $ 329,170 $ 76,529 $ 1,200,282 Total Transfers $ — $ 672,576 $ 444,935 $ 937,691 FUND BALANCE RESERVES 25500 Reserve $ — $ — $ 253,141 $ 5,500 Total Fund Balance Res. $ — $ — $ 253,141 $ 5,500 TOTAL $ — $ 329,170 $ 329,670 $ 1,205,782 City of Diamond Bar, California 132 FY 2018/1 Packet Pg. 13 MEASURE M FUND 1.b Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 109 FUND DESCRIPTION: The Measure M Fund is new in FY 2017-18. Approved by the voters on November 8, 2016, this half -cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31323 Measure M Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted $ — $ — $ — $ 228,641 — 672,576 672,576 787,501 1,000 1,000 $ — $ 672,576 $ 673,576 $ 1,017,142 $ — $ 672,576 $ 444,935 $ 937,691 $ — $ 672,576 $ 444,935 $ 937,691 $ — $ — $ 228,641 $ 79,451 $ — $ — $ 228,641 $ 79,451 TOTAL $ — $ 672,576 $ 673,576 $ 1,017,142 City of Diamond Bar, California 133 FY 2018/1 Packet Pg. 14 MEASURE R FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 110 FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 728,689 $ 680,953 $ 680,953 $ 212,057 31325 Measure R Revenue 643,438 658,812 658,812 694,868 36100 Investment Earnings 9,642 8,000 4,500 4,500 TOTAL $ 1,381,769 $ 1,347,765 $ 1,344,265 $ 911,425 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 700,816 $ 1,284,822 $ 1,132,208 $ 844,868 Total Transfers $ 700,816 $ 1,284,822 $ 1,132,208 $ 844,868 FUND BALANCE RESERVES 25500 Reserve $ 680,953 $ 62,943 $ 212,057 $ 66,557 Total Fund Balance Reserves $ 680,953 $ 62,943 $ 212,057 $ 66,557 TOTAL $ 1,381,769 $ 1,347,765 $ 1,344,265 $ 911,425 1.b City of Diamond Bar, California 134 FY 2018/1 Packet Pg. 15 GAS TAX FUND Special DEPARTMENT: Revenue Street Maintenance/ DIVISION: Construction ORGANIZATION #: 1 1 1 FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gas Tax funds. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31705 Gas Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replacement 31734 Loan Repayment 36100 Interest Revenue 191,860 TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves TOTAL FY 16/17 FY 17/18 FY 17/18 Actual Adjusted Projected FY 18/19 Adopted $ 369,602 $ 2,423 $ 2,423 $ 77,822 320,734 330,591 330,591 328,545 191,860 196,436 196,436 195,225 406,638 407,626 407,626 407,626 7,500 7,500 7,500 7,500 152,352 227,234 227,234 437,503 - 64,874 64,874 64,874 4,029 3,500 2,500 2,500 $ 1,452,714 $ 1,240,184 $ 1,239,184 $ 1,521,595 $ 903,433 $ 992,362 $ 978,852 $ 989,151 546,858 247,822 182,510 532,444 $ 1,450,291 $ 1,240,184 $ 1,161,362 $ 1,521,595 $ 2,423 $ - $ 77,822 $ - $ 2,423 $ - $ 77,822 $ - $ 1,452,714 $ 1,240,184 $ 1,239,184 $ 1,521,595 City of Diamond Bar, California 135 FY 2018/1 Packet Pg. 16 PROPOSITION A FUND 1.b Special DEPARTMENT: Revenue DIVISION: Public Transportation ORGANIZATION #: 112 FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 5553-46235 Computer Equip -Software Total Capital Outlay MISC EXPENDITURES 5553-47230 Sale of Prop A Funds Total Misc Expenditures TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves TOTAL City of Diamond Bar, California $ - $ 14,500 $ - $ 17,000 750 - 15,000 $ - $ 15,250 $ - $ 32,000 $ 600,000 $ 300,000 $ - $ 1,200,000 $ 600,000 $ 300,000 $ - $ 1,200,000 $ 505,976 $ 324,814 $ - $ 331,200 $ 505,976 $ 324,814 $ - $ 331,200 $ 466,011 $ 392,819 $ 1,062,777 $ 127,128 $ 466,011 $ 392,819 $ 1,062,777 $ 127,128 $ 2,828,443 S 2,609,993 S 2,434,993 $ 3,114,716 =1 Fy 2018/1 Packet Pg. 17 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 961,322 $ 466,011 $ 466,011 $ 1,062,777 31310 Transportation Tax 1,034,041 1,058,982 1,058,982 1,1 16,939 34850 Transit Subsidy Program Rev 823,272 1,075,000 900,000 925,000 36100 Interest Revenue 9,808 10,000 10,000 10,000 TOTAL S 2.828,443 S 2,609,993 S 2.434,993 $ 3,114,716 PERSONNEL SERVICES 5553-40010 Salaries $ 79,281 $ 92,715 $ 92,715 $ 102,322 5553-40020 Over -Time Wages - 1,000 - - 5553-40070 City Paid Benefits 868 1,720 1,720 1,722 5553-40080 Retirement Benefits 15,078 18,310 18,310 15,596 5553-40081 Classic Mbr-Pmt Amort Base - - 5,530 5553-40082 PEPRA Member Retirement - - - 216 5553-40083 Workers Comp Expense 1,033 835 1,200 899 5553-40084 Short/Long Term Disability 446 565 565 619 5553-40085 Medicare Expense 1,203 1,565 1,565 1,716 5553-40090 Cafeteria Benefits 13,668 20,600 20,600 22,468 Total Personnel $ 111,578 $ 137,310 $ 136,675 $ 151,088 OPERATING SUPPLIES 5553-41200 Supplies $ 1,101 $ 1,200 $ 1,200 $ 1,200 Total Operating Supplies $ 1,101 $ 1,200 $ 1,200 $ 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges $ 12,024 $ - $ 15,000 $ 15,000 5553-42205 Computer Maintenance - 2,100 2,100 2,100 5553-42315 Membership & Dues 18,851 20,000 19,491 20,000 Total Operating Expenditures $ 30,875 $ 22,100 $ 36,591 $ 37,100 CONTRACT SERVICES 5350-45310 CS - Excursions $ 60,936 $ 72,750 $ 72,750 $ 78,750 5553-45533 Transit Subsidy Program 212,758 268,750 225,000 231,250 5553-45535 Transit Subsidy -Fares 839,208 1,075,000 900,000 925,000 Total Contract Services $ 1,112,902 $ 1,416,500 $ 1,197,750 $ 1,235,000 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 5553-46235 Computer Equip -Software Total Capital Outlay MISC EXPENDITURES 5553-47230 Sale of Prop A Funds Total Misc Expenditures TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves TOTAL City of Diamond Bar, California $ - $ 14,500 $ - $ 17,000 750 - 15,000 $ - $ 15,250 $ - $ 32,000 $ 600,000 $ 300,000 $ - $ 1,200,000 $ 600,000 $ 300,000 $ - $ 1,200,000 $ 505,976 $ 324,814 $ - $ 331,200 $ 505,976 $ 324,814 $ - $ 331,200 $ 466,011 $ 392,819 $ 1,062,777 $ 127,128 $ 466,011 $ 392,819 $ 1,062,777 $ 127,128 $ 2,828,443 S 2,609,993 S 2,434,993 $ 3,114,716 =1 Fy 2018/1 Packet Pg. 17 PROPOSITION C FUND 1.b Special DEPARTMENT: Revenue Street DIVISION: Maintenance/ Construction ORGANIZATION #: 113 FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31320 Transportation Tax 36100 Interest Revenue FY 18/19 TOTAL PERSONNEL SERVICES 5553-40010 Salaries 5553-40070 City Paid Benefits 5553-40080 Retirement Benefits 5553-40081 Classic Mbr-Pmt Amort Base 5553-40082 PEPRA Member Retirement 5553-40083 Workers Comp Expense 5553-40084 Short/Long Term Disability 5553-40085 Medicare Expense 5553-40090 Benefit Allotment 878,398 Total Personnel OPERATING EXPENDITURES 5553-42205 Computer Maintenance 9,000 Total Operating Expenditures CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab $ Total Contract Services TRANSFERS OUT 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund carryovers 1,533,132 Total Transfers FUND BALANCE RESERVES 25500 Reserve $ Total Fund Balance Reserves $ TOTAL City of Diamond Bar, California 137 FY 2018/1 Packet Pg. 18 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted $ 665,015 $ 678,660 $ 678,660 $ 596,161 860,946 878,398 878,398 926,471 11,512 9,000 10,500 10,500 $ 1,537,474 $ 1,566,058 $ 1,567,558 $ 1,533,132 $ 62,434 $ 148,425 $ 148,425 $ 145,606 504 1,840 1,840 1,677 14,353 29,025 29,025 22,253 7,890 - - - 108 867 2,535 2,535 2,715 281 900 900 868 883 2,165 2,165 2,181 6,224 21,775 21,775 21,969 $ 85,545 $ 206,665 $ 206,665 $ 205,267 $ 5,200 $ 6,000 $ 6,000 $ 6,000 $ 5,200 $ 6,000 $ 6,000 $ 6,000 $ 304,623 $ 335,000 $ 340,000 $ 350,000 $ 304,623 $ 335,000 $ 340,000 $ 350,000 $ 463,445 $ 607,548 $ 418,732 $ 864,319 $ 463,445 $ 607,548 $ 418,732 $ 864,319 $ 678,660 $ 410,845 $ 596,161 $ 107,546 $ 678,660 $ 410,845 $ 596,161 $ 107,546 $ 1,537,474 $ 1,566,058 $ 1,567,558 $ 1,533,132 City of Diamond Bar, California 137 FY 2018/1 Packet Pg. 18 MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY 1.b (MAP -21) Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 114 FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31331 Federal - STPL Revenue 31845 MAP -21 Revenue 31846 SAFETEA-LU Demo Revenue TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted $ (923,982) $ 363 $ 363 $ 363 527,885 225,000 — — 396,240 — — - - 8,099,859 — — $ 143 $ 8,325,222 $ 363 $ 363 $ (220) $ 8,138,575 $ — $ — $ (220) $ 8,138,575 $ — $ — FUND BALANCE RESERVES 25500 Reserve $ 363 $ 186,647 $ 363 $ 363 Total Fund Balance Reserves $ 363 $ 186,647 $ 363 $ 363 TOTAL $ 143 $ 8,325,222 $ 363 $ 363 City of Diamond Bar, California 138 FY 2018/1 Packet Pg. 19 INTEGRATED WASTE MANAGEMENT FUND DEPARTMENT: Special Revenue DIVISION: Waste Management ORGANIZATION #: 115 FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 34820 AB939 Admin Fees 36100 Interest Revenue 36950 Cost Reimbursement Postage TOTAL PERSONNEL SERVICES 5515-40010 Salaries 5515-40020 Over -Time Wages 5515-40030 Part Time Wages 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40081 Classic Mbr-Pmt Amort Base 5515-40082 PEPRA Member Retirement 5515-40083 Worker's Comp. Exp. 5515-40084 Short/Long Term Disability 5515-40085 Medicare 5515-40087 Social Security 5515-40090 Benefit Allotment 4,875 Total Personnel SUPPLIES 5515-41200 Operating Supplies 5515-41300 Small Tools & Equipment 5515-41400 Promotional Supplies $ 1,221,180 $ 1,170,472 $ 1,170,472 $ 1,196,880 532,017 540,000 540,000 547,000 15,690 16,000 - - 75,000 - - 92,000 $ 1,843,886 $ 1,726,472 $ 1,710,472 $ 1,835,880 $ 257,516 $ Total Supplies OPERATING EXPENDITURES 5515-42110 Printing 5515-42115 Advertising 5515-42120 Postage 5515-42315 Membership/Dues 5515-42320 Publications 5515-42325 Meetings 5515-42330 Travel -Conferences & Meetings 5515-42340 Education & Training 5515-42355 Contributions -Com. Groups - Total Operating Expenditures $ 1,221,180 $ 1,170,472 $ 1,170,472 $ 1,196,880 532,017 540,000 540,000 547,000 15,690 16,000 - - 75,000 - - 92,000 $ 1,843,886 $ 1,726,472 $ 1,710,472 $ 1,835,880 $ 257,516 $ 296,825 $ 296,825 $ 198,044 752 1,000 1,000 - 396 4,000 2,000 4,000 3,093 3,830 3,830 2,646 48,282 57,125 57,125 29,493 - - - 10457 - 2,000 - 555 3,645 3,600 3,600 3,629 1,465 1,760 1,760 1,181 3,954 4,875 4,875 3,189 - - - 248 38,859 44,280 44,280 34,578 $ 357,963 $ 417,295 $ 415,295 $ 288,020 $ 19,229 $ 24,000 $ 17,1 1 1 $ 19,500 6,685 13,000 6,200 13,000 19,695 26,500 11,357 17,500 $ 45,609 $ 63,500 $ 34,668 $ 50,000 $ 12,464 $ 25,000 $ - $ 15,000 4,500 3,000 - 3,000 3 8,000 - 4,000 707 1,000 487 700 - 200 200 200 190 1,000 200 1,000 - 2,000 - 2,000 290 2,500 - 1,000 - 500 - - $ 18,155 $ 43,200 $ 887 $ 26,900 City of Diamond Bar, California 139 FY 2018/1 Packet Pg. 20 INTEGRATED WASTE MANAGEMENT FUND 1.a City of Diamond Bar, California 140 FY 2018/1 Packet Pg. 21 DEPARTMENT: Special Revenue DIVISION: Waste Management ORGANIZATION #: 115 PROFESSIONAL SERVICES 5515-44000 Professional Services $ 107,315 $ 60,704 $ 32,988 $ 126,600 Total Prof. Services $ 107,315 $ 60,704 $ 32,988 $ 126,600 CONTRACT SERVICES 5515-45500 CS - Professional Services $ 30,159 $ 42,300 $ 19,704 $ 31,500 Total Contract Services $ 30,159 $ 42,300 $ 19,704 $ 31,500 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment $ - $ 40,500 $ - $ 40,000 Total Capital Expenditures $ - $ 40,500 $ - $ 40,000 INSURANCE EXPENSE 5515-47220 Insurance Expense $ 1,994 $ 2,700 $ 2,000 $ 2,500 Total Insurance Services $ 1,994 $ 2,700 $ 2,000 $ 2,500 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $ 112,220 $ 30,000 $ 8,050 $ 10,000 Total Transfers $ 112,220 $ 30,000 $ 8,050 $ 10,000 FUND BALANCE RESERVES 25500 Reserve $ 1,170,472 $ 1,026,273 $ 1,196,880 $ 1,260,360 Total Fund Balance Reserves $ 1,170,472 $ 1,026,273 $ 1,196,880 $ 1,260,360 TOTAL $ 1,843,886 $ 1,726,472 $ 1,710,472 $ 1,835,880 City of Diamond Bar, California 140 FY 2018/1 Packet Pg. 21 TRAFFIC MITIGATION FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 116 FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 34562 Business License - S131 186 34660 Traffic Mitigation Fees - Eng 36100 Investment Earnings 1,370 TOTAL PROFESSIONAL SERVICES 5510-44000 Professional Services Total Professional Services TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves $ 1,519,316 $ 1,000,504 $ 1,000,504 $ 392,322 1,370 8,513 168,562 18,857 8,000 8,000 8,000 $ 1,548,056 $ 1,177,066 $ 1,008,504 $ 400,322 $ 3,695 $ — $ — $ — $ 3,695 $ — $ — $ — 543,858 870,642 616,182 254,460 $ 543,858 $ 870,642 $ 616,182 $ 254,460 $ 1,000,504 $ 306,424 $ 392,322 $ 145,862 $ 1,000,504 $ 306,424 $ 392,322 $ 145,862 TOTAL $ 1,548,056 $ 1,177,066 $ 1,008,504 $ 400,322 1.b City of Diamond Bar, California 141 FY 2018/1 Packet Pg. 22 SEWER MITIGATION FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 117 FUND DESCRIPTION: This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 34668 Sewer Fees 36100 Investment Earnings _ TOTAL $ 111,097 $ 112,597 $ 112,097 $ 113,097 TRANSFERS OUT 109,506 $ 1 1 1,097 $ 1 1 1,097 $ 112,097 1,591 1,500 1,000 1,000 9915-49250 Transfer to CIP Fund $ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve $ Total Fund Balance Reserves $ TOTAL $ 111,097 $ 112,597 $ 112,097 $ 113,097 $ 109,000 $ — $ 64,551 $ 109,000 $ — $ 64,551 1 1 1,097 $ 3,597 $ 112,097 $ 48,546 111,097 $ 3,597 $ 112,097 $ 48,546 1.b City of Diamond Bar, California 142 FY 2018/1 Packet Pg. 23 AIR QUALITY IMPROVEMENT FUND Special DEPARTMENT: Revenue DIVISION: Air Quality ORGANIZATION #: 118 FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted ESTIMATED RESOURCES - $ 10,000 $ 25500 Fund Balance Reserve $ 267,984 $ 184,074 $ 184,074 $ 137,369 31810 Pollution Reduction Fees 72,892 70,000 70,000 70,000 36100 Interest Revenue 2,891 3,000 3,000 3,000 TOTAL $ 343,768 $ 257,074 $ 257,074 $ 210,369 CAPITAL OUTLAY 5098-46100 Auto Equipment Total Capital Outlay TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves $ - $ 10,000 $ - $ 35,000 $ - $ 10,000 $ - $ 35,000 $ 159,694 $ 237,515 $ 119,705 $ 74,195 $ 159,694 $ 237,515 $ 119,705 $ 74,195 $ 184,074 $ 9,559 $ 137,369 $ 32,629 $ 184,074 $ 9,559 $ 137,369 $ 32,629 TOTAL $ 343,768 $ 257,074 $ 257,074 $ 210,369 1.b City of Diamond Bar, California 143 FY 2018/1 Packet Pg. 24 SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA) Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 119 FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. City of Diamond Bar, California 144 FY 2018/1 Packet Pg. 25 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ — $ — $ — $ — 31880 SB821 Revenue — 50,372 12,524 157,338 TOTAL $ — $ 50,372 $ 12,524 $ 157,338 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ — $ 50,372 $ 12,524 $ 157,338 Total Transfers $ — $ 50,372 $ 12,524 $ 157,338 FUND BALANCE RESERVES 25500 Reserve $ — $ — $ — $ — Total Fund Balance Reserves $ — $ — $ — $ — TOTAL 50,372 $ — $ $ 12,524 $ 157,338 City of Diamond Bar, California 144 FY 2018/1 Packet Pg. 25 MTA GRANTS FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 120 FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typically held biannually in odd -numbered years. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Reserve 31332 MTA Grant Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves TOTAL $ — $ 33 $ 33 $ 33 48,650 3,512,981 72,550 1,278,800 33 — — — $ 48,683 $ 3,513,014 $ 72,583 $ 1,278,833 $ 48,650 $ 3,513,014 $ 72,550 $ 1,278,800 $ 48,650 $ 3,513,014 $ 72,550 $ 1,278,800 $ 33 $ — $ 33 $ 33 $ 33 $ — $ 33 $ 33 $ 48,683 $ 3,513,014 $ 72,583 $ 1,278,833 1.b City of Diamond Bar, California 145 FY 2018/1 Packet Pg. 26 WASTE HAULER FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Improvements ORGANIZATION #: 121 FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34662 Solid Waste Impact Fees 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Reserves FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ 77,818 $ 88,879 $ 88,879 $ 68,544 125,525 128,000 128,000 130,000 1,157 1,000 1,000 1,000 $ 204,500 $ 217,879 $ 217,879 $ 199,544 $ 115,622 $ 128,000 $ 149,335 $ 128,000 $ 115,622 $ 128,000 $ 149,335 $ 128,000 $ 88,879 $ 89,879 $ 88,879 $ 89,879 $ 68,544 $ 71,544 68,544 $ 71,544 TOTAL $ 204,500 $ 217,879 $ 217,879 $ 199,544 City of Diamond Bar, California 146 FY 2018/1 Packet Pg. 27 PARK FEES FUND (QUIMBY) Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 122 FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 748,811 $ 496,567 $ 496,567 $ 223,225 34555 Quimby Fees - - - - 36100 Interest Revenue 9,340 2,500 3,000 3,000 TOTAL $ 758,151 $ 499,067 $ 499,567 $ 226,225 TRANSFERS OUT 9915-49250 Transfer Out - CIP $ 261,584 $ 384,570 $ 276,342 $ 202,997 Total Transfers $ 261,584 $ 384,570 $ 276,342 $ 202,997 FUND BALANCE RESERVES 25500 Reserve $ 496,567 $ 114,497 $ 223,225 $ 23,228 Total Fund Balance Reserves $ 496,567 $ 114,497 $ 223,225 $ 23,228 TOTAL $ 758,151 $ 499,067 $ 499,567 $ 226,225 City of Diamond Bar, California 147 FY 2018/1 Packet Pg. 28 PROP A - SAFE NEIGHBORHOOD PARKS FUND Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 123 FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implementation of the youth master plan and the construction of improvements at Stardust Park. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31815 Prop A -Safe Neighborhood 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund Total Transfers FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted 406,119 35,000 35,000 50,000 259 — $ 406,377 $ 35,000 $ 35,000 $ 50,000 $ 40,900 $ 35,000 $ 35,000 $ 50,000 365,477 — — — $ 406,377 $ 35,000 $ 35,000 $ 50,000 FUND BALANCE RESERVES 25500 Reserve $ — $ — $ — $ — Total Fund Balance Reserves $ — $ — $ — $ — TOTAL $ 406,377 $ 35,000 $ 35,000 $ 50,000 City of Diamond Bar, California 148 FY 2018/1 Packet Pg. 29 PARK & FACILITY DEVELOPMENT FUND Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 124 FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 171,638 $ 75,804 $ 75,804 $ 46,804 36100 Interest Revenue 1,991 2,000 1,000 1,000 TOTAL $ 173,629 $ 77,804 $ 76,804 $ 47,804 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 97,825 $ 55,000 $ 30,000 $ 45,804 Total Transfers $ 97,825 $ 55,000 $ 30,000 $ 45,804 FUND BALANCE RESERVES 25500 Reserve $ 75,804 $ 22,804 $ 46,804 $ 2,000 Total Fund Balance Reserves $ 75,804 $ 22,804 $ 46,804 $ 2,000 TOTAL $ 173,629 $ 77,804 $ 76,804 $ 47,804 1.b City of Diamond Bar, California 149 FY 2018/1 Packet Pg. 30 COMMUNITY DEVELOPMENT BLOCK GRANT FUND 1.a Special DEPARTMENT: Revenue DIVISION: Community Dev ORGANIZATION #: 125 FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES 5350-40010 Salaries Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies PROFESSIONAL SERVICES 5215-44000 Professional Services Total Professional Services TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Transfers CDBG Carry Over FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted 119,965 488,465 398,704 468,734 $ 119,965 $ 488,465 $ 398,704 $ 468,734 $ 14,431 $ $ 14,431 $ 10,602 $ 10,602 $ 10,644 10,602 $ 10,602 $ 10,644 $ - $ 2,400 $ 2,400 $ 2,400 $ - $ 2,400 $ 2,400 $ 2,400 $ 77,764 $ 117,000 $ 107,000 $ 117,000 $ 77,764 $ 117,000 $ 107,000 $ 117,000 $ 27,770 $ 358,463 $ 278,702 $ 338,690 $ 27,770 $ 358,463 $ 278,702 $ 338,690 TOTAL $ 119,965 $ 488,465 $ 398,704 $ 468,734 City of Diamond Bar, California 150 FY 2018/1 Packet Pg. 31 CITIZENS OPTION FOR PUBLIC SAFETY FUND Special DEPARTMENT: Revenue DIVISION: Public Safety ORGANIZATION #: 126 FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contribution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31855 Public Safety Grant - State 36100 Interest Revenue TOTAL SUPPLIES 441 1-41 200 Operating Supplies Total Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Expenditures PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Services CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFERS OUT 9915-49001 Transfer Out -General Fund Total Transfers FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Reserve FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ 161,997 $ 222,456 $ 222,456 $ 205,122 168,740 100,000 100,000 100,000 2,978 2,400 3,000 3,000 $ 333,715 $ 324,856 $ 325,456 $ 308,122 $ 4,981 $ 1,000 $ - $ - $ 4,981 $ 1,000 $ - $ - $ 85 $ 500 $ - $ - $ 85 $ 500 $ - $ - $ 4,800 $ 5,000 $ 4,900 $ 5,000 $ 4,800 $ 5,000 $ 4,900 $ 5,000 $ 2,435 $ 15,000 $ 10,000 $ 15,000 $ 2,435 $ 15,000 $ 10,000 $ 15,000 $ 98,958 $ 102,934 $ 105,434 $ 110,226 $ 98,958 $ 102,934 $ 105,434 $ 110,226 $ 222,456 $ 200,422 $ 205,122 $ 177,896 $ 222,456 $ 200,422 $ 205,122 $ 177,896 TOTAL $ 333,715 $ 324,856 $ 325,456 $ 308,122 City of Diamond Bar, California 151 FY 2018/1 Packet Pg. 32 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Special DEPARTMENT: Revenue DIVISION: Public Safety ORGANIZATION #: 128 FUND DESCRIPTION: During FYI 999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. ESTIMATED RESOURCES 25500 Fund Balance Reserve 36100 Interest Revenue TOTAL CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ 31,944 $ 21,187 $ 21,187 $ 12,937 391 250 250 250 $ 32,335 $ 21,437 $ 21,437 $ 13,187 $ 11,148 $ 10,000 $ 8,500 $ 10,000 $ 11,148 $ 10,000 $ 8,500 $ 10,000 $ 21,187 $ 11,437 $ 12,937 $ 3,187 $ 21,187 $ 11,437 $ 12,937 $ 3,187 $ 32,335 $ 21,437 $ 13,187 $ 21,437 City of Diamond Bar, California 152 FY 2018/1 Packet Pg. 33 STREET BEAUTIFICATION Special DEPARTMENT: Revenue Street DIVISION: Beautification ORGANIZATION #: 131 FUND DESCRIPTION: This fund is being established in FY 18-19 as a result of funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34550 Developer Fees TOTAL TRANSFERS OUT 49250 Transfer to CIP Total Capital Expenditures FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Reserve TOTAL FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ — $ — $ — $ 318,197 318,197 — $ — $ — $ 318,197 $ 318,197 $ 318,197 $ 318,197 $ 318,197 $ 318,197 $ — $ — $ 318,197 $ 318,197 1.b City of Diamond Bar, California 153 FY 2018/1 Packet Pg. 34 MEASURE A NEIGHBORHOOD PARKS ACT Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 132 FUND DESCRIPTION: Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. FY 16/17 Actual ESTIMATED RESOURCES 25500 Fund Balance Reserve 31341 Category 1 Revenue 31342 M&S Revenue TOTAL TRANSFERS OUT 49250 Transfer Out - CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Reserve TOTAL FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted 190,717 46,053 236,770 190,717 190,717 46,053 46,053 236,770 City of Diamond Bar, California 154 FY 2018/1 Packet Pg. 35 CASP SBI 186 Special DEPARTMENT: Revenue DIVISION: Disability Access ORGANIZATION #: 133 FUND DESCRIPTION: SB 1 186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction -related accessibility. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34562 Business License - SB1 186 TOTAL TRANSFERS OUT 49250 Transfer Out - CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ — $ — $ — $ 8,000 — — 8,000 8,000 $ — $ — $ 8,000 $ 16,000 $ — : $ — : $ 8,000 : $ 16,000 $ — : $ — : $ 8,000 : $ 16,000 $ — : $ — : $ 8,000 : $ 16,000 City of Diamond Bar, California 155 FY 2018/1 Packet Pg. 36 PEG FEES FUND Special DEPARTMENT: Revenue Public DIVISION: Information ORGANIZATION #: 135 FUND DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling I% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures ESTIMATED RESOURCES 25500 Fund Balance Reserve 31215 PEG Fees 36100 Interest Revenue TOTAL CAPITAL EXPENDITURES 4095-46250 Miscellaneous Equipment Total Capital Expenditures TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Reserves FY 16/17 Actual FY 17/18 FY 17/18 FY 18/19 Adjusted Projected Adopted $ 173,899 $ 252,471 $ 252,471 $ 276,471 83,151 100,000 100,000 100,000 2,789 3,000 4,000 4,000 $ 259,839 $ 355,471 $ 356,471 $ 380,471 $ 7,368 $ 80,000 $ 80,000 $ 35,000 $ 7,368 $ 80,000 $ 80,000 $ 35,000 - - - $ 75,000 - - - $ 75,000 $ 252,471 $ 275,471 $ 276,471 $ 270,471 $ 252,471 $ 275,471 $ 276,471 $ 270,471 TOTAL $ 259,839 $ 355,471 $ 356,471 $ 380,471 City of Diamond Bar, California 156 FY 2018/1 Packet Pg. 37 LANDSCAPE MAINTENANCE - DIST. #38 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 138 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserves 30300 Prop Tax -Special Assessment 39001 Transfer in - General Fund 37,636 TOTAL PERSONNEL SERVICES 5538-40010 Salaries 5538-40020 Over Time Wages 5538-40070 City Paid Benefits 5538-40080 Retirement 5538-40083 Worker's Comp. Exp. 5538-40084 Short/Long Term Disability 5538-40085 Medicare 5538-40090 Benefit Allotment 474,715 Total Personnel OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs 200,277 Total Operating Expenditures PROFESSIONAL SERVICES 5538-44000 Professional Services $ Total Professional Services CONTACT SERVICES 5538-45500 Contract Services 5538-45509 Tree Maintenance 96 Total Contract Svcs FUND BALANCE RESERVE 25500 Reserve $ Total Fund Balance Reserve $ TOTAL City of Diamond Bar, California $ 31,165 $ 36,225 $ 36,969 $ 37,636 $ 268,228 $ 272,145 $ 272,145 $ 274,170 43,965 202,570 203,314 101,240 $ 312,193 $ 474,715 $ 475,459 $ 375,410 $ 113,543 $ 200,277 $ 200,277 $ 209,250 $ 22,474 $ 25,700 $ 26,344 $ 26,344 $ 96 $ 200 $ 300 $ 300 $ 240 $ 315 $ 315 $ 300 4,120 4,850 4,850 3,962 $ 676 $ 735 $ 735 $ 753 130 150 150 153 311 375 375 387 $ 3,118 $ 3,900 $ 3,900 $ 4,032 $ 31,165 $ 36,225 $ 36,969 $ 37,636 $ 3,178 $ 5,000 $ 5,000 $ 5,000 97,900 159,900 159,900 168,000 12,464 35,377 35,377 36,250 $ 113,543 $ 200,277 $ 200,277 $ 209,250 $ 5,145 $ 5,500 $ 5,500 $ 5,500 $ 5,145 $ 5,500 $ 5,500 $ 5,500 $ 162,008 $ 227,713 $ 227,713 $ 116,524 332 5,000 5,000 6,500 $ 162,340 $ 232,713 $ 232,713 $ 123,024 $ 312,193 $ 474,715 $ 475,459 $ 375,410 157 FY 2018/1 Packet Pg. 38 LANDSCAPE MAINTENANCE - DIST. #39 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 139 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tax -Special Assessment 39001 Transfer In - General Fund TOTAL PERSONNEL SERVICES 5539-40010 Salaries 5539-40020 Over Time Wages 5539-40070 City Paid Benefits 5539-40080 Retirement 5539-40083 Worker's Comp. Exp. 5539-40084 Short/Long Term Disability 5539-40085 Medicare 5539-40090 Benefit Allotment Total Personnel OPERATING EXPENDITURES 5539-42115 Advertising 5539-42126 Utilities 5539-42210 Maint. of Grounds/Bldgs Total Operating Expenditures PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTACT SERVICES 5539-45500 Contract Services 5539-45509 Tree Maintenance 5539-45519 Weed Abatement Total Contract Svcs FUND BALANCE RESERVE 25500 Reserve - Future Capital Imp Total Fund Balance Reserve TOTAL City of Diamond Bar, California 158 FY 2018/1 Packet Pg. 39 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted $ 33,753 $ 66,810 $ 66,810 $ - 295,622 295,236 295,236 294,764 - 71,281 86,895 245,500 $ 329,375 $ 433,327 $ 448,941 $ 540,264 $ 11,576 $ 14,400 $ 14,400 $ 14,799 96 200 300 300 124 130 130 180 2,154 2,750 2,750 2,238 349 425 425 425 67 85 85 86 162 225 225 220 1,618 2,325 2,325 2,412 $ 16,145 $ 20,540 $ 20,640 $ 21,453 $ 3,661 $ 5,000 $ 5,000 $ 5,000 76,462 126,700 126,700 133,035 12,371 32,500 32,500 34,500 $ 92,495 $ 164,200 $ 164,200 $ 172,535 $ 5,145 $ 5,500 $ 5,500 $ 5,500 $ 5,145 $ 5,500 $ 5,500 $ 5,500 $ 127,720 $ 220,087 $ 220,087 $ 208,476 6,144 5,000 5,000 95,400 14,916 18,000 33,514 36,900 $ 148,780 $ 243,087 $ 258,601 $ 340,776 $ 66,810 $ - $ - $ - $ 66,810 $ - $ - $ - $ 313,230 $ 412,787 $ 428,301 $ 540,264 158 FY 2018/1 Packet Pg. 39 LANDSCAPE MAINTENANCE - DIST. # 41 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 141 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Fund Balance Reserves 30300 Prop Tax -Special Assessment 39001 Transfer in - General Fund TOTAL PERSONNEL SERVICES 5541-40010 Salaries 5541-40020 Over Time Wages 5541-40070 City Paid Benefits 5541-40080 Retirement 5541-40083 Worker's Comp. Exp. 5541-40084 Short/Long Term Disability 5541-40085 Medicare 5541-40090 Benefit Allotment 272,680 Total Personnel OPERATING EXPENDITURES 5541-42115 Advertising 5541-42126 Utilities 5541-42210 Maint. of Grounds/Bldgs 12,550 Total Operating Expenditures PROFESSIONAL SERVICES 5541-44000 Professional Services Total Professional Services CONTACT SERVICES 5541-45500 Contract Services 5541-45509 Tree Maintenance 5541-45519 CS-Weed/Pest Abatement 155 Total Contract Services FUND BALANCE RESERVE 25500 Reserve - Future Capital Imp Total Fund Balance Reserve TOTAL City of Diamond Bar, California FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted 159 FY 2018/1 Packet Pg. 40 122,013 122,157 122,157 122,157 51,458 150,523 150,523 143,910 $ 173,471 $ 272,680 $ 272,680 $ 266,067 $ 11,169 $ 12,550 $ 12,550 $ 14,799 38 100 100 200 119 155 155 180 2,042 2,365 2,365 2,238 336 375 375 425 65 75 75 86 154 185 185 220 1,547 1,865 1,865 2,412 $ 15,470 $ 17,670 $ 17,670 $ 21,353 $ 3,594 $ 5,000 $ 5,000 $ 5,000 49,329 67,750 67,750 71,138 8,329 20,000 20,000 20,000 $ 61,252 $ 92,750 $ 92,750 $ 96,138 $ 5,144 $ 5,500 $ 5,500 $ 5,500 $ 5,144 $ 5,500 $ 5,500 $ 5,500 $ 45,583 $ 72,220 $ 72,220 $ 68,076 3,315 18,000 18,000 23,400 42,708 66,540 66,540 51,600 $ 91,605 $ 156,760 $ 156,760 $ 143,076 $ 158,001 $ 255,010 $ 255,010 $ 266,067 159 FY 2018/1 Packet Pg. 40 USED OIL BLOCK GRANT FUND Special DEPARTMENT: Revenue DIVISION: Grant Fund ORGANIZATION #: 160 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. FY 16/17 Actual ESTIMATED RESOURCES FY 17/18 FY 17/18 Adjusted Projected FY 18/19 Adopted 25500 Fund Balance Reserves $ 15,572 $ 17,292 $ 17,292 $ 19,405 31870 Used Motor Oil Block Grant 15,769 15,700 15,700 15,700 36100 Interest Revenue 175 100 300 300 TOTAL $ 31,516 $ 33,092 $ 33,292 $ 35,405 SUPPLIES 5516-41200 Operating Supplies $ 3,126 $ 3,000 $ 2,887 $ 3,000 5516-41300 Small Tools and Equipment 5,537 5,900 5,000 6,000 $ 8,663 : $ 8,900 : $ 7,887 : $ 9,000 OPERATING EXPENDITURES 5516-42110 Printing 1,000 1,200 600 1,000 5516-42115 Advertising 4,160 1,400 1,400 900 5516-42120 Postage - 2,700 2,500 2,000 Total Operating Expenditures $ 5,160 $ 5,300 $ 4,500 $ 3,900 PROFESSIONAL SERVICES 5516-44000 Professional Services $ 400 $ 1,500 $ 1,500 $ 2,800 Total Professional Services $ 400 $ 1,500 $ 1,500 $ 2,800 CONTRACT SERVICES 5516-45500 Contract Services $ - $ 1,000 $ - $ - Total Contract Services $ - $ 1,000 - FUND BALANCE RESERVE 25500 Reserve $ 17,292 $ 16,392 $ 19,405 $ 19,705 Total Fund Balance Reserve $ 17,292 $ 16,392 $ 19,405 $ 19,705 TOTAL $ 31,516 $ 33,092 $ 33,292 $ 35,405 1.b City of Diamond Bar, California 160 FY 2018/1 Packet Pg. 41 BEVERAGE CONTAINER RECYCLING GRANT FUND Special DEPARTMENT: Revenue DIVISION: Grant Fund ORGANIZATION #: 161 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 16/17 Actual ESTIMATED RESOURCES FY 17/18 FY 17/18 Adjusted Projected FY 18/19 Adopted 25500 Approp Fund Balance $ 51,569 $ 54,044 $ 54,044 $ 51,586 31875 Beverage Container Grant 29,1 1 1 14,575 14,507 14,409 36100 Interest Revenue 850 600 600 600 TOTAL $ 81,530 $ 69,219 $ 69,151 $ 66,595 OPERATING EXPENDITURES 5516-41200 Supplies $ 3,872 $ 15,000 $ 9,265 $ 8,410 5516-42110 Printing 1,000 1,000 1,000 1,000 5516-42115 Advertising 6,287 1,800 1,800 3,000 5516-42120 Postage - 5,000 5,000 1,000 Total Operating Expenditures $ 11,159 $ 22,800 $ 17,065 $ 13,410 PROFESSIONAL SERVICES 5516-44000 Professional Services $ 16,326 $ 500 $ 500 $ 1,000 Total Professional Services $ 16,326 $ 500 $ 500 $ 1,000 CONTACT SERVICES 5516-45500 Contract Services $ - $ 1,000 $ - $ - Total Contract Svcs $ - $ 1,000 - FUND BALANCE RESERVE 25500 Reserve $ 54,044 $ 44,919 $ 51,586 $ 52,185 Total Fund Balance Reserve $ 54,044 $ 44,919 $ 51,586 $ 52,185 TOTAL $ 81,530 $ 69,219 $ 69,151 $ 66,595 City of Diamond Bar, California 161 FY 2018/1 Packet Pg. 42 CAPITAL IMPROVEMENT PROJECT LIST 111111111111111111116 Project # Project Description acus Total (108) Meta u)re MelasOu)re (111) (113) Hauler (125) 121 Prop1 A Budget RMRA M R Local Gas Tax Prop C Fees CDBG Exchange Return Street Improvement Projects (250-5510-46411) Project Description 01418 * Residential and Collector Street Carryover- $ 116501000 $ (116) Traffic Rehab.- Area 6 (Construction) Out to Bid 601968-18 * CDBG Area 6 ADA Curb Ramp New - Out to 208,026 A Prop C Project (Construction) Bid Gra 601832-16 * Morning Canyon ADA - Carryover - Construction 3,000 Administrative Costs Complete 01419 * Residential and Collector Street New 60,000 Rehab.- Area 7 (Design) 24018 * Traffic Signal lnfrastructure Carryover - Under Carryover - $ 150,000 $ 24416 * Pathfinder Road Rehab Construction 20,000 Upgrades -YR 3 Construction Complete Arterial Street Rehab (DBB from $ 420,000 $ 694,868 $467,132 $ - $ 68,000 $ - $ - - - - - 208,026 - - 3,000 - 60,000 - - 20,000 23919 Mountain Laurel to Clear Creek New 700,000 400,000 - - 300,000 - - - Canyon) Total - Street Improvement Projects $ 2,641,026 $ 400,000 $ 420,000 $ 694,868 $467,132 $300,000 $ 128,000 $211,026 $ 20,000 Project # Project Description acus Total Measure )re (112) (113) (116) Traffic (118) (A MT Prop Budget R A Prop C Imp AB2766 Gra Fund Traffic Management/Safety Projects (250-5510-46412) 24018 * Traffic Signal lnfrastructure Carryover - Under $ 476,128 $ 150,000 $ - $ 230,663 $ 46,200 $ 49,265 $ - Upgrades -YR 3 Construction Construction Carryover - 24616 * Adaptive Traffic Control System Under 1,610,000 - 331,200 - - - 1,278,800 Construction 24716 * Copley/Golden Springs Drive Carryover - Under 171,028 - - 112,768 58,260 - - Intersection Modification Construction 24819 LED Illuminated Street Name New 50,000 - - 50,000 - - - Sign (Design) Total - Traffic Projects $ 2,307,156 $ 150,000 $ 331,200 $ 393,431 $104,460 $ 49,265 $1,278,800 City of Diamond Bar, California 163 FY 2018/1 Packet Pg. 43 CAPITAL IMPROVEMENT PROJECT LIST (116) Project # Project Description tus Total General Traffic City of Budget Fund Impr WWpclustry Fund Transportation Infrastructure Improvements (250-5510-46413) 23316 * Lemon Ave. Interchange Carryover - Under $ 40,000 $ - $ 40,000 $ - Project - (Construction) Construction 23318 * Lemon Avenue Quiet Zone Carryover - 150,000 75,000 - 75,000 Not Started Total -Transportation Infrastructure $ 190,000 $ 75,000 $ 40,000 $ 75,000 Improvements Under Project # Project Description a us Budal get General ant RMRA measure G(as Tax Prop C Traffic Imp Sewer (118) (119) TDA ESRC (PG) Fund M Fund Fund Fees Miscellaneous PW Improvements (250-5510-46420) Groundwater Drainage Carryover - 26016 * Improvements -Phase 1(GSD@ Under $ 30,000 $ 30,000 $ - $ $ $ $ $ $ $ $ $ 157,338 - - - - 75,000 - 38,930 - Total -Miscellaneous PW $ 2,756,922 $ 732,000 $ 800,282 $ 517,691 $ 65,312 $170,888 $ 110,000 $ 64,551 $ 24,930 $ 157,338 $ 38,930 $75,000 Improvements City of Diamond Bar, California 164 FY 2018/1 Packet Pg. 44 Rancheria, BCR@Sapphire) Construction Groundwater Drainage Carryover - 26018 * Improvements -Phase 2 Under 45,000 - - 45,000 - - - - - (Hipass@ Castle Rock) Construction Groundwater Drainage 26019 Improvements -Phase 3 New 65,000 - - 65,000 - - (Flapjack -Design) 26116 * Sewer System Evaluation & Carryover - In 64,551 - - - - - - 64,551 - Capacity Assurance Plan Design 26516 * City Entry Monuments (GSD/ Carryover - Design 702,000 702,000 Calbourne & DBB/Temple) Complete 26217 * Diamond Bar Blvd. Complete Carryover - In 200,000 - - 200,000 - - - - - Streets (GSD - 60FWY) - (Design) Design 22818 * Grand/GSD Intersection Enhancement Carryover- In Design 1,511,511 - 800,282 207,691 65,312 170,888 110,000 - - 26219 Library Sign Replacement New 75,000 - - - - 26319 Electric Charging Station at New 63,860 - - - - - - - 24,930 City Hall 157,338 - - - - 75,000 - 38,930 - Total -Miscellaneous PW $ 2,756,922 $ 732,000 $ 800,282 $ 517,691 $ 65,312 $170,888 $ 110,000 $ 64,551 $ 24,930 $ 157,338 $ 38,930 $75,000 Improvements City of Diamond Bar, California 164 FY 2018/1 Packet Pg. 44 CAPITAL IMPROVEMENT PROJECT LIST (540) (124) Building Habitat Project # Project Description Status Total (GF) Prop' A (122) Park (125) Measure & Conserv FEMA Budget Reserves Exchange Quimby Dev CDBGA Facilities Grant (31620) Fund Maint (31814) Fund Facilities, Parks and Rec Improvements (250-5310-46415) 25414 * Heritage Park Improvements Carryover- $ 145,000 $ - $ - $ 145,000 $ - $ - $ $ $ $ (Design) Not Started 25517 * Canyon Loop Trail (Design) Carryover- 50,000 - - - 25,000 - 25,000 Not Started * Sycamore Canyon Park Slope Carryover - 25917 Desi n 11 000 - - 11 000 - - - - - 238,783 TOTAL $ 2,388,664 $ 617,699 $ 840,000 $ 202,997 $ 45,804 $ 127,664 $ 190,717 $ 100,000 $ 25,000 $ 238,783 FY 18-19 CIP Projects Grand 10,283,768 Total * Indicates carryover of project from FY 17-18 City of Diamond Bar, California 165 FY 2018/1 Packet Pg. 45 Erosion Repairs (Design) Complete 25917 * Sycamore Canyon Park Slope Carryover - 675,000 - 436,217 - - - - - Erosion Repairs (Construction) Out to Bid Playground Surfacing Replace Carryover - 601866-17 * and ADA Improvements Q Design 127,664 - - - - 127,664 - - Starshine Park Complete 24917 * Pantera Park Walkway Lighting Carryover- 500,000 217,699 82,114 - 9,470 - 190,717 - Replacement (Construction) Not Started 25618 * DBC Roof Rehabilitation (Phase Carryover- 100,000 - - - - - - 100,000 II -Section F & 1) Out to Bid 25818 * HVAC Replacement for City Carryover - 400,000 400,000 - - - - - - Hall Out to Bid 25819 Sycamore Canyon Creek New 80,000 - 80,000 - - - - - Repair 25919 Sunset Crossing Park (Design) New 300,000 - 241,669 46,997 11,334 - - - 238,783 TOTAL $ 2,388,664 $ 617,699 $ 840,000 $ 202,997 $ 45,804 $ 127,664 $ 190,717 $ 100,000 $ 25,000 $ 238,783 FY 18-19 CIP Projects Grand 10,283,768 Total * Indicates carryover of project from FY 17-18 City of Diamond Bar, California 165 FY 2018/1 Packet Pg. 45 CAPITAL IMPROVEMENT PROJECT LIST Funding Source Totals CIP Project Type Totals 001 General Fund Reserves 1,424,699 Street Improvements 001 Sale of Prop A Funds 860,000 Traffic Management/Safety Improvements 108 RMRA (SB -1) 1,200,282 Transportation Infrastructure Improvements 109 Measure M 937,691 Miscellaneous PW Improvements 110 Measure R - Local Return Fund 844,868 Facilities, Parks and Rec Improvements (250-5310-46415) 111 Gas Tax Fund 532,444 112 Prop A 331,200 113 Prop C 864,319 116 Traffic Mitigation 254,460 117 Sewer Improvement Fund 64,551 118 AB 2766 74,195 119 SB 821 Fund - Bike and Pedestrian Paths (TDA) 157,338 120 MTA Grants 1,278,800 121 Waste Hauler Fund 128,000 122 Quimby 202,997 124 Park Development Fund 45,804 125 CDBG Funds 338,690 131 Measure A 190,717 135 PEG Fees 75,000 250 Habitat Conservation Grant 25,000 250 Cost Reimbursement (City of Industry) 75,000 250 FEMA 238,783 250 MRSC Grant 38,930 540 Building & Facilities Maintenance Fund 100,000 Total 10,283,768 City of Diamond Bar, California 166 1.b 2,641,026 2,307,156 190,000 2,756,922 2,388,664 10,283,768 FY 2018/1 Packet Pg. 46 ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31620 FEMA Revenue 31809 MSRC Grant 31814 Habitat Conservation Grant 31820 Land & Conservation Grant 31821 Recreation Trails Grant 36950 Cost Reimb - Various Funds 39001 Transfer in - General Fund 39108 Transfer in - RMRA Fund 39109 Transfer in - Measure M 39110 Transfer in - Measure R 391 1 1 Transfer in - Gas Tax 39112 Transfer in - Prop A - Transit 39113 Transfer in - Prop C - Transit 39114 Transfer in - MAP -21 39116 Transfer in - Traffic Mitigation 39117 Transfer in - Sewer Mitigation 39118 Transfer in - AB2766 39119 Transfer in - Trails Fund 39120 Transfer in - MTA Grants Fund 39121 Transfer in - Waste Hauler Fund 39122 Transfer in - Quimby 39123 Transfer in - Prop A - Safe Parks 39124 Transfer in - Park Development 39125 Transfer in - CDBG 39540 Transfer in - Build & Fac Maint 607,548 TOTAL CAPITAL OUTLAY (220) 5310-46415 Park & Rec Improvements 5510-46411 Street Improvements 5510-46412 Traffic Mgmt Improvements 5510-46413 Transportation Infrastructure 5510-46420 Misc. Capital Improvements 64,551 Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp - Total Fund Balance Reserves 12,524 DIVISION TOTAL City of Diamond Bar, California 1.b DEPARTMENT: Capital Project DIVISION: Capital Project LORGANIZATION #: 250 FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted $ 18,047 $ (290,141) $ (290,141) $ (290,141) $ 2,388,664 1,679,242 238,783 - - - 38,930 - 449,079 181,579 25,000 57,525 293,561 51,061 - 689 119,087 119,087 - 115,243 105,000 50,000 75,000 294,941 2,652,663 770,146 2,284,699 - 329,170 76,529 1,200,282 - 672,576 444,935 937,691 700,816 1,284,822 1,132,208 844,868 546,858 247,822 182,510 532,444 505,976 324,814 - 331,200 463,445 607,548 418,732 864,319 (220) 8,138,576 - - 543,858 870,642 616,182 254,460 - 109,000 - 64,551 159,694 237,515 119,705 74,195 - 50,372 12,524 157,338 48,650 3,513,014 72,550 1,278,800 1 15, 622 128,000 149,335 128,000 261,584 384,570 276,342 202,997 365,477 - - - 97,825 55,000 30,000 45,804 27,770 358,463 278,702 338,690 153,000 100,000 - 100,000 $ 4,476,799 $ 20,741,152 $ 4,691,986 $ 9,993,627 $ 1,348,463 $ 1,959,205 $ 672,969 $ 2,388,664 1,679,242 2,880,999 2,769,551 2,641,026 818,184 2,787,945 683,204 2,307,156 - 10,340,239 - 190,000 921,051 3,062,906 856,403 2,756,922 $ 4,766,940 $ 21,031,293 $ 4,982,127 $ 10,283,768 $ (290,141) $ (290,142) $ (290,141) $ (290,141) $ (290,141) $ (290,142) $ (290,141) $ (290,141) $ 4,476,799 $ 20,741,152 $ 4,691,986 $ 9,993,627 201 FY 2018/1 Packet Pg. 47 1.b DEBT SERVICE FUND OVERVIEW Packet Pg. 48 DEBT SERVICE FUND FUND TYPE: Debt Service FUNCTION: Debt Service FUND #: 370 FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. FY 16/17 FY 17/18 FY 17/18 FY 18/19 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ 29 $ 81 $ 81 $ 81 36100 Investment Earnings 105 — 100 100 39001 Transfer from General Fund 859,138 859,406 859,091 858,307 TOTAL $ 859,272 $ 859,487 $ 859,272 $ 858,488 OTHER EXPENDITURES 5333-42128 Banking Charges $ 3,285 $ 3,500 $ 3,285 $ 3,500 5333-44010 Accounting & Auditing — — — — 5333-47050 Bond Principal 400,000 420,000 420,000 440,000 5333-47100 Interest Expense 455,906 435,906 435,906 414,907 $ 859,191 $ 859,406 $ 859,191 $ 858,407 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp $ Total Fund Balance Reserves $ 81 $ 81 $ 81 $ 81 81 $ 81 $ 81 $ 81 DIVISION TOTAL $ 859,272 $ 859,487 $ 859,272 $ 858,488 1.b City of Diamond Bar, California 203 FY 2018/1 Packet Pg. 49 zi 00? o a. 4) am •O L Q L 'I O r L CL r 0 V LL , cola L 4) `O ON L O C6 IMLLL 00 CL y O 'o a� Q m V d 0 •- m �0 L H v 0q j. -j 0 co EO N L •� G i V '0000 L 04-0 O a W 0 2 vV CD . 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Packet Pg. 50 6.1.a CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 1, 2018 STUDY SESSION: M/Low called the Study Session to order at 5:00 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Lin, Lyons, Tye, Mayor Pro Tem Herrera, and Mayor Low Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ken Desforges, IT Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Anthony Jordan, Parks Maintenance Supervisor; Alfa Lopez, Senior Management Analyst; Amy Haug, Human Resources/Risk Manager; Dannette Allen, Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. ► POTENTIAL TRANSIENT OCCUPANCY TAX (TOT) MEASURE — STATUS UPDATE: ACM/McLean reported that this item was included in the Strategic Plan. Staff implemented an educational program for the public via a dedicated website and FAQ's that are on the site along with various articles in the Diamond Bar Connection newsletter and a mailer with additional information and an opportunity for residents and business owners to respond to a survey by mail -in card or on the City's website. Results of the survey have been generally favorable. There was a high priority for public safety and traffic mitigation, both of which can be funded using TOT dollars, should the Council choose to move forward with the measure. C/Lyons asked how many responses the City received. ACM/McLean responded a little over 300, a good amount with good information from the public which was the aim of the survey. ACM/McLean stated that staff is seeking direction from the City Council as to whether to proceed with a ballot measure which would be placed on the November 2018 ballot. The measure would pass by a simple majority of (50 plus 1). ACM/McLean stated that staff will be bring a Resolution calling for the November General Election that will include the measure on the ballot tentatively scheduled for the June 5, 2018 City Council meeting. Packet Pg. 51 MAY 1, 2018 PAGE 2 CC STUDY SESSION ACM/McLean said that as part of that Resolution, staff will work with the City Attorney to provide sample ballot language. The Transient Occupancy Tax measure would include a statement such as "Shall the Ordinance to increase the Transient Occupancy Tax paid solely by hotel guests from its current rate of 10 percent to 14 percent which provides approximately $450,000 annually with no expiration date to be used for neighborhood sheriff protection, traffic safety improvements, local parks, trails, senior and youth recreation programs and other city services, should it be adopted". C/Tye asked what percentage of the survey responses were in favor of that TOT. ACM/McLean responded that that question was not included in the survey. The survey was to hear about residents' funding priorities. Augmenting neighborhood sheriff protection and public safety programs to prevent property crimes — 80 percent high priority; maintaining local roads and filling potholes — 57 percent high, 35 percent medium. C/Tye asked if what residents were sent indicated that what they were responding to had to do with an increase in the TOT. ACM/McLean responded yes, it was included in the information piece by explaining what the City funds after which there is a statement as follows: "The City has been considering an increase to the existing TOT, also known as a hotel tax, to help fill the funding gap." This was included with the information that also included the survey materials. C/Lyons asked if anyone had heard from constituents who disagreed with the proposed increase. ACM/McLean said he had not received any calls. There is a section in the survey for "comments" and a couple of comments were received from individuals who were opposed to tax measures of any kind. In general, those were few. M/Low said she believed that when the consultant presented this matter that question was asked and she wanted to know the result. ACM/McLean said he did not have that information with him but in general, it was very favorable, especially given that the November ballot would be a simple majority for success. C/Lin asked about the spread in LA County. ACM/McLean responded that the spread is from 4 percent to 15 percent. 6.1.a Packet Pg. 52 6.1.a MAY 1, 2018 PAGE 3 CC STUDY SESSION C/Tye asked what Diamond Bar polled at. ACM/McLean responded 14 percent. C/Lin asked what TOT revenues can be used for. ACM/McLean explained that TOT is a General Fund revenue. M/Low asked if the $450,000 is revenue that would be realized, was that on top of what the City currently gets. ACM/McLean responded "yes." M/Low asked what the City gets currently. CM/Fox said it is about one million dollars per year based on the current inventory of hotels. C/Lin asked if 14 percent was the number that the Council needs to discuss. CM/Fox said that is the percentage that has always been presented. Even a year ago when the Council began talking about the TOT it was at 14 percent. C/Tye asked if the polling came back, that if the City went higher than 14 percent would the response negative. ACM/McLean said that when the consultant did the initial detailed statistically -valid polling the 14 percent number was used and it came back favorably. ACM/McLean asked Council for direction to staff. Following Council discussion, the City Council directed staff to move forward with a Resolution calling for a TOT Ballot Measure to be placed on the November 2018 ballot. ► DRAFT FY 2018-19 GENERAL FUND AND INTERNAL SERVICE FUNDS BUDGET: FD/Honeywell reported that the purpose of tonight's Study Session was for the City Council to review portions of the FY 2018-19 Budget and provide feedback to staff regarding any changes it might want. Packet Pg. 53 6.1.a MAY 1, 2018 PAGE 4 CC STUDY SESSION The recommended FY 2018-19 Operating Budget continues to be conservative in revenue and expenditure growth. Staff looked at the mid -year budget and attempted to keep it at the same levels wherever possible. Estimated Resources are $29,592,000 (including $3.9 million in the use of General Fund Reserves). Estimated Surplus at this time is about $59,000. MPT/Herrera said she believed this was the tightest that the City has experienced because usually, there is over $100,000 and sometimes $200,000 in surplus. M/Low asked what the general percentage increase is at mid -year. FD/Honeywell said she would get back to the Council on that. M/Low said that if the City is looking at a surplus of $60,000 and the adjustment is $120,000, this budget is too low. CM/Fox said that $4 million of that is Capital Improvement Projects which will be discussed at the next Study Session. It is unlikely that all of the projects will get done, some are carryovers from this year and there is always money left on the table at the end of the year. Yes, it is very tight and we want to be cognizant of that. FD/Honeywell stated that the local economy continues to grow but showing signs that growth may be slowing. The City has benefitted from the fiscally conservative practices of the current and previous Councils; and, sound reserves are in place for times of economic uncertainty. C/Tye asked what the signs are that the local economy might be slowing. FD/Honeywell said that Diamond Bar will be pretty much built out by the end of this year. There are no large housing projects in the near future and the building revenue will be a lot less than it has been in recent years. Although there are new businesses in the City, some of the existing sectors are slowing which affect sales tax revenue. With respect to revenue, assessed valuations in the current FY 2017-18 increased by 4.35 percent; assessed valuations are anticipated to increase by only 3.83 percent in FY 2018-19 (countywide by 6 percent); Property tax is anticipated to increase 2.7 percent to $5.3 million during FY 2018-19; and, Property Tax in Lieu of VLF is anticipated to increase 3.83 percent to $6.2 million during FY 2018-19. Sales Tax Revenue is projected to increase by 2.2 percent over the expected FY 2017-18 results to $5.2 million. Packet Pg. 54 6.1.a MAY 1, 2018 PAGE 5 CC STUDY SESSION The budget proposes that the City sell $1.2 million in Prop A funds in exchange for $840,000 in General Fund dollars. The Prop A funds are very restricted funds and can only be used for certain things whereas, the General Fund covers a full range. The City has designated as much as it can in Prop A funds for CIP projects and still have an excess amount, which staff proposes to sell so that the proceeds can be used for things such as park CIP projects. C/Lyons asked if the 70 cents ratio was the best the City could get. FD/Honeywell said she believed the City had gone has high as 75 cents on the dollar but according to a survey she did through her listsery the highest she received was 70 cents. MPT/Herrera asked if the $1.2 million in Prop A would deplete those funds. FD/Honeywell said she likes to maintain a balance of about $100,000 to $150,000 following this type of transaction. MPT/Herrera asked if the City received an allocation of Prop A funds annually so that it would build back up. FD/Honeywell responded yes and that the City will continue to provide for its transit program and some additional Prop A monies to pay for other projects that can be funded with Prop A funds. The current service charges revenue includes building, engineering and recreation fees and are estimated to be down 40.1 percent or a total of $1.4 million due to the remainder of the South Pointe housing permits being issued ($890,000) this year, which the City will not have next year which is a considerable drop in one-time money. City Attorney Division includes $500,000 for continued as -needed Special Legal Services. City Clerk Division includes $233,750 for LA County Registrar of Voters administration costs related to the November 2018 Elections. Human Resources Division includes a 2 percent Cost of Living Adjustment (COLA) and a $50 benefit allotment increase. Also included is a request that City facilities be closed in observance of MLK Jr. Day and a request for a Flexible Staffing Program. Packet Pg. 55 6.1.a MAY 1, 2018 PAGE 6 CC STUDY SESSION CM/Fox provided the reasoning behind the request to have Martin Luther King Day observed. Council agreed to take the matter under advisement and discuss during the next Budget Study Session. CM/Fox stated that with respect to staff's request for a Flexible Staffing Program, it is a simple concept to take professional level staff that have assistants and associate (planners and engineers) and turn them into one job series which provides the flexibility to be able to recruit and fill when vacancies occur at either level depending on the needs of the organization and the candidate pool. C/Tye asked how this would help the City going forward. He cited an example of the City having a position open and being unable to get the number of qualified applicants the City had hoped to get so the position was re -advertised. CM/Fox said that the City may have a vacancy at the Associate Planner level, go through the recruitment process, and find candidates are really only qualified at an Assistant Planner level. That wastes the City's resources in the recruitment process and may result in the City compromising its standards. But if the City goes through the same exercise and recruits at both levels, the City can decided if there was a great Assistant Planner they can learn the City's culture working their way up through the ranks to take on more responsibility. In this instance, the City will be able to retain that person longer giving the City a little more flexibility to achieve some of the things the Council is interested in doing from an employee retention standpoint. M/Low said the headcount in Planning is eight. CM/Fox said it would still be eight and it was always eight. The same is true of the Neighborhood Improvement Officer versus Senior Neighborhood Improvement Officer. The only thing different in their job descriptions is that they deal with more complex projects. M/Low asked how this affects the budget if you always budget at the highest future cap. CM/Fox said that it is budgeted at the actual steps recognizing whether they are eligible for a merit increase. So in the case of a promotional opportunity — someone moving from the lower to the upper rank, it would likely be five percent. Obviously, the City would not be able to promote someone if there was not that salary range to work within. Going from one step to the next is a five percent step which gives Packet Pg. 56 MAY 1, 2018 PAGE 7 CC STUDY SESSION the employee a new step in working up the ladder. M/Low said that this basically offers another level job classification to promote an individual. CM/Fox agreed. Economic Development activities have been incorporated into overall operating expenses (not reserves). In past years this has been reflected as General Fund Reserves and now it is ongoing operating expenditures that should be paid by ongoing revenue. Economic Development also includes $25,000 for Restaurant Week. The Law Enforcement contract rate increased by 2.57 percent ($549,000). The Liability Trust Fund rate is 10.5 percent ($613,000). There is an additional $100,000 proposed from the Law Enforcement Reserve Fund for special assignment and suppression patrols. The total Fiscal Year 2018-19 LA County Two additional crossing guards have been requested at Walnut and Maple Hill Elementary schools which is supported by studies that were done by the school district and reviewed by the Public Works Department. The total budget for services is $174,000 which is a $24,000 increase over the previous year and includes the two new crossing guards. C/Lyons suggested the crosswalk be removed and that students be advised to cross at the intersection. CA/DeBerry said that from a liability standpoint, schools have no liability based on state law. Cities have liability for making sure that the conditions of their public streets are safe. Whether or not the City provided a crossing guard would give rise to liability is a different question and depends on various circumstances. C/Tye asked why the school district was not funding their crossing guards. MPT/Herrera said that school district never funded crossing guards because they never had the funds to fund crossing guards. The City of Diamond Bar has always provided crossing guards for schools. C/Tye asked who funded crossing guards when Diamond Bar was not a City. CA/DeBerry and MPT/Herrera both said probably the County. 6.1.a Packet Pg. 57 6.1.a MAY 1, 2018 PAGE 8 CC STUDY SESSION C/Lin said that for the state of California, crossing guards are always the responsibility of municipalities. CA/DeBerry said that he is familiar with many jurisdictions and the crossing guards are either provided by the City or sometimes there is an arrangement where the County Sheriff trains and provides crossing guards. He is not aware of any scenario where the school district is paying for the crossing guard. C/Lyons asked who pays for crossing guards in Walnut and Pomona. SCE/Young responded that the Cities of Walnut and Pomona pay for the crossing guards. CA/DeBerry said that cities are responsible for their streets. C/Tye and C/Lyons again suggested that the crosswalk be painted over. CA/DeBerry said it could be done. C/Lin said that regardless, if a child were hit, the City could be sued. So a crossing guard offers enhanced safety and the crossing guard is present only for a period of 30-45 minutes when children are present and the school and City want to make sure they are protected. MPT/Herrera said that parents who are voting members of this City want their children to be safe and taking away crossing guards for $24,000 is not prudent. CA/DeBerry said that City is responsible for providing safe streets. The egress he addressed was that by state law, schools are not responsible, by statute, for the ingress and egress of the streets. In short, until the students arrive on the campus, the school has no liability, pursuant to statute. Planning, Building & Safety, Neighborhood Improvement includes a decrease in overall expenses due to lower costs for consultants because of the lower permit volume anticipated for FY 2018-19. Diamond Bar Center includes an increase in salaries at the Diamond Bar Center by about $90,000 due to vacancies during the current year during which a service was being used to provide supplemental janitorial work which will be done by facility attendants in the new fiscal year. The Parks & Recreation Director salary is split 50 percent for the Diamond Bar Center and 50 percent for Recreation. Packet Pg. 58 6.1.a MAY 1, 2018 PAGE 9 CC STUDY SESSION ACM/McLean reported that special events includes the 4th of July Bash, Winter Snow Fest/Holiday Event and City Birthday Party which are large high-profile events that are scheduled throughout the year. There is $25,000 of Sheriff's cost included in the Sheriff's budget that are associated with these events which is also spread throughout the year which need to be added. If additional Sheriff's service for purposes of safety is required for other events that will be done as well. Other events include environmental events twice a year, Veteran's Day, Connect with Rec, etc. ACM/McLean said he believed that if additional services were required, the City could work with the Captain and Lieutenant to make sure it did not require any additional overtime. So in all cases, staff will look at any event with public safety in mind and if it requires additional resources, that is built into the Sheriff's budget. For purposes of this discussion, that amount is an additional $25,000. Discussion is needed on the high profile events. The 4t" of July Bash has been an annual event which has grown over the years upwards of 5,000 patrons from across the region. Staff recently learned that this year's event will be the last time that Diamond Bar High will be available for at least five years because of construction projects at the high school. When the City plans for 2019 the Council will have to consider postponing the event until an adequate location has been found or try to look for alternate locations. The event has been held in alternate locations in the past which present some challenges due to the size of the event. One event was held at Lorbeer Middle School which is difficult because it requires closure of the major intersection of Golden Springs and Diamond Bar Boulevard. C/Lyons asked if staff has considered other venues that would work. ACM/McLean responded that in the past staff has looked at a number of venues. As of now, there is no location in Diamond Bar that would fit the event at its current size. C/Lyons asked about Diamond Ranch. ACM/McLean said the issue with Diamond Ranch High School is that there is only one way in and out and there were significant concerns from the City's public safety partners about access in case there was some type of issue. It is also surrounded by open dry brush and fireworks cannot be shot and have people in the stands. C/Lin felt Lorbeer would work and that it would be little inconvenient to close the intersection for one evening. Packet Pg. 59 MAY 1, 2018 PAGE 10 CC STUDY SESSION ACM/McLean said that with the Lorbeer site, there are significant additional public safety costs. Last time the additional cost was about $10,000 because all intersections have to be staffed and manned with sworn personnel. Winter Snow Fest was held in December and then moved to January a number of years ago. Staff is proposing the Winter Snow Fest be moved back to December and rebranded with a Holiday theme. Since Snow Fest was the most attended and largest scale event the City has and if it included the holiday theme it could be best scheduled around the holidays. The City Birthday Party was held in April and very successful. Next year the City will celebrate 30 years of incorporation. One potential option to consider is to adjust the schedule for future celebrations so that the City would have smaller events in the intervening years and celebrate milestone years as larger events (35-40-50, etc.), which would have associated budgetary impacts as well. MPT/Herrera said that in order to conserve some of the budget, are there some items that can be excluded or some that can be scaled back to save money. There are other events such as the Easter Egg Hunt and Fall Fest, etc. In looking at a budget surplus for FY 2018-19 of $59,000 that figure is very narrow and uncomfortable for her. The City Council has the discretion to scale back or eliminate any events. The three that are outlined in the budget have savings opportunities. If there was no 41" of July Bash that would be a savings. The Winter Snow Fest moving to December and coming with the Holiday Event would also result in savings (one event instead of two to fund and staff). The City Birthday Party is the big ticket item and if it was held on milestone events only, there would be a six figure savings in the interim years. For the other events, staff is currently looking at sponsorship programs in which the City could solicit sponsorships for items like the Easter Egg Hunt, Fall Fun Festival, Concerts in the Park and so forth. There has been some success with that related to the Diamond Bar Community Foundation which sponsors a concert during the summer. C/Lyons said that it would help her put this in perspective if staff could provide estimated attendance figures for these events. She has attended the Fall Fun Festival several years and she does not know the number of attendees. It would help to compare attendance at the various events in order to formulate a plan for moving forward. ACM/McLean said that staff could provide estimates. 6.1.a Packet Pg. 60 6.1.a MAY 1, 2018 PAGE 11 CC STUDY SESSION C/Lyons said that estimates would be good. And she thinks that more than 5,000 people attend the 4t" of July Bash. C/Low said that even an estimate would be helpful to the Council. Sometimes events have run their course and it is a good idea to change things up. If the attendance is not supported by the community it is time to move on to something else. ACM/McLean said that the Winter Snow Fest has wristbands for those who choose to go on the sleds and there was approximately a 60/40 non-resident participation in the event which is to say that Diamond Bar events draw from outside the City on a regular basis. The 4t" of July Bash also has a large draw from outside the City. C/Lyons said that staff could sell wristbands early for the Winter Snow Fest. ACM/McLean said that is one of the recommendations for next year. C/Lyons said that cannot be done for the 4t" of July Bash. Engineering includes $150,000 for Safe Routes school updates which is consistent with the Strategic Plan the Council reviewed a few weeks back. For Parks & Facilities and Landscape Maintenance, the budget includes $40,000 for 150 additional American flags on Diamond Bar Boulevard four times a year (Memorial Day, 4t" of July, Veteran's Day and President's Day) and included $50,000 for holiday decorations, part of which is to replace existing banners. C/Tye reminded C/Lin that he would do a fundraiser. C/Lin said that on May 2nd the Chamber of Commerce will bring up a discussion about sponsorship. Anthony Duarte will call C/Lin to let him know if they can help. CM/Fox said that part of the proposal for flags is to change it to Grand Avenue rather than Diamond Bar Boulevard and keep the military banners on Diamond Bar Boulevard to get a more consistent spread from border to border. The $40,000 is for initial purchase and in subsequent years the cost will be less until the flags and banners again need to be replaced. FD/Honeywell continued with her presentation stating the LLADs will require about a $487,000 subsidy from the General Fund Reserves. CM/Fox said the big hit this year is an extra $95,000 for tree trimming in District No. 39 which is part of the City's annual tree trimming cycle. Packet Pg. 61 6.1.a MAY 1, 2018 PAGE 12 CC STUDY SESSION FD/Honeywell concluded that the majority use of General Fund Reserves is for Capital Improvement Projects both carryover and new, the LLAD's of $487,000, legal as discussed, the carryover of the Finance Software system, Land Management System, and Professional Services item for a total of approximately $4 million. C/Tye asked if the $2 million carryover goes back into the General Fund at the end of this year so that it is not just $50,000 plus in surplus, it's a lot more than that. C/Tye said that for MPT/Herrera's piece of mind, $2 million is not being spent that was budgeted which gave approximately the same cushion last year. MPT/Herrera said that did not make her feel better because that's not the way it works. FD/Honeywell said that staff is in the process of doing the carryovers for next year. C/Lyons asked if this amount of money was like a second payment. FD/Honeywell explained that it is a carryover. The City has spent only about $70,000 on the finance system so far. There is approximately $850,000 in the budget. M/Low asked if the remainder of the General Plan Update consulting fees is included in this discussion. FD/Honeywell explained that the City does not need to contribute any further funds toward the project because they have already been designated. The money has been set aside. CJPIA Premium is lower by $175,553 with retrospective adjustments/credit for good work. The City proposes to purchase a new truck and sign board for Public Works. The Equipment Maintenance & Replacement includes replacement of desktop computers citywide, server replacement (spread over the next two years) and replacement of the Finance System and Recreation Software System. FD/Honeywell said she would respond to City Council concerns at the next Study Session. Packet Pg. 62 MAY 1, 2018 PAGE 13 6.1.a CC STUDY SESSION CM/Fox said that at the next Study Session before working on the CIP, staff will provide an update and provide the City Council with an opportunity to close out items of concern. Public Comments: None. ADJOURNMENT: With no further business to come before the City Council, M/Low recessed the Study Session at 6:24 p.m. to the Regular Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this RUTH M. LOW, Mayor day of 2018. Packet Pg. 63 6.1.b MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 1, 2018 STUDY SESSION: 5:00 P.M., Room CC -8 ► POTENTIAL TRANSIENT OCCUPANCY TAX (TOT) MEASURE — STATUS UPDATE: ON. DRAFT FISCAL YEAR 2018-19 GENERAL FUND AND INTERNAL SERVICE FUNDS BUDGET Public Comments: None. Recessed to Regular Meeting at 6:24 p.m. CALL TO ORDER: Mayor Low called the Regular City Council meeting to order at 6:34 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/Fox reported that the Draft Fiscal Year 2018-19 budget is a $29.6 million funding package that continues to maintain all existing service levels. The Capital Improvement Program (CIP) will be presented to the City Council at its next Study Session on May 15, 2018 with the goal to have the final budget for consideration and adoption on June 5, 2018. PLEDGE OF ALLEGIANCE: I ki 1,fLeZ97_11 1 [a]► A ROLL CALL: Councilmember Lyons led the Pledge of Allegiance. Shaykh Nomaan Baig, Institute of Knowledge, provided the Invocation. Council Members Lin, Lyons, Tye, Mayor Pro Tem Herrera and Mayor Low Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IT Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Dannette Allen, Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Low and Council Members presented a Proclamation to Walnut Valley Water District Board Members First Vice President Edwin M. Hilden, Packet Pg. 64 MAY 1, 2018 6.1.b PAGE 2 CITY COUNCIL Assistant Treasurer Scarlett Kwong, Second Vice President Theresa Lee and General Manager Erik Hitchman proclaiming May, 2018 as Water Awareness Month. 1.2 General Manager Erik Hitchman accepted a Certificate of Recognition on behalf of Michael Holmes, former General Manager, from the Walnut Valley Water District upon his retirement. 1.3 M/Low and Council Members proclaimed May 6 through May 12, 2018 as Safety Seat Checkup Week. The Proclamation will be sent to SafetyBeltSafe U.S.A. 1.4 M/Low and Council Members presented a Proclamation to Representative Juana Mata proclaiming May 2018 as Lupus Awareness Month. 1.5 M/Low and City Council Members presented Certificates of Recognition to Evergreen Elementary School students of the "Odyssey of the Mind" Team for placing 1 st in the State Competition. 1.6 M/Low and Council Members presented a City Tile to owners David Horner, Bradley Horner and Todd Homer, McDonald's Restaurant, 205 South Diamond Bar Boulevard as Business of the Month for May 2018. 1.7 Bob Huff provided a powerpoint presentation regarding "Safe, Clean Water LA". www.safecleanwaterla.ora . krdd hF_1Z/_W4:a0410]:4&IF-I1'1I7:7xd01LyiI►yi14ZIB7_AIIf] Rs 2.1 CM/Fox announced that earlier today, half of the new Lemon Avenue Interchange at the SR60 was opened with a brand new eastbound off - ramp and a new westbound on-ramp. The Brea Canyon eastbound off - ramp is now permanently closed. Work continues on the eastbound on- ramp at Lemon Avenue which will continue for another couple of months. The California Transportation Commission staff released their recommendations on the S131 grant funding and the SR57/60 Confluence Project is recommended to be awarded $22 million which will get the project into design for the mainline improvements, the next milestone for the project. Staff remains hopeful that the City will be successful with the INFRA Grant at the federal level as well as, subsequent years for construction funding once the project moves to the construction phase. Packet Pg. 65 6.1.b MAY 1, 2018 PAGE 3 CITY COUNCIL 2.2 Captain Reyes introduced Lt. Yolanda Figueroa recently assigned to the Diamond BarMalnut Station who will be overseeing the Detective Bureau and serving as the Service Area Lieutenant for Diamond Bar. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library Manager, announced upcoming library events and asked that any teens interested in volunteering to help with children's reading programs and events to sign up at the library. For more information on these and other events check out the library's website at www.colapublib.org/libs/diamondbar/index.php Phil Simpson, spokesperson for the Diamond Bar Mobile Estates, said his community is very concerned about the General Plan Updates. After looking at the current Diamond Bar newsletter he now realizes the Planning Commission is the proper venue for what he came to discuss this evening. Rob Chang said he was concerned about a fire that occurred on April 14th off of Brea Canyon Road near his back yard on Glenthorpe that was presumably started by homeless transients who he had reported multiple times to the Sheriff's Department. Norman Tadlock lives next to Mr. Chang and he and his neighbors are concerned for their safety because homeless people started a fire in close proximity to a gas distribution facility. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox offered that CDD/Gubman would contact Mr. Simpson regarding the City's General Plan Update. C/Tye encouraged Mr. Simpson to attend the Planning Commission meeting which is where the process will start. CM/Fox said that when the City becomes aware of transients they are monitored, and if people are acting in an unlawful manner, appropriate action will be taken. Deputy Aaron Scheller has a meeting already scheduled with the property management company next week to talk about trespass issues. M/Low asked if CM/Fox recommended people call in to the Sheriff's Department when they see unlawful behavior. CM/Fox said he would encourage residents to report any such issues. This falls within "See Something, Say Something" that encourages people who see something they feel is not right to call the Sheriff's Department for response and appropriate action. Packet Pg. 66 MAY 1, 2018 PAGE 4 CITY COUNCIL C/Tye said that while homelessness is not unlawful, actions taken by folks who are homeless can be unlawful and he would appreciate accelerated attention to this matter for the sake of the residents. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Open House (ConnectwithRec) — May 2, 2018 — 5:00 p.m. to 8:00 p.m., Diamond Bar Center, 1600 Grand Avenue. 5.2 Coffee with a Cop — May 8, 2018 — 7:00 a.m. to 9:00 a.m., It's a Grind Coffee Shop, 1223 South Diamond Bar Boulevard. 5.3 Planning Commission Meeting — May 8, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Traffic and Transportation Commission Meeting — May 10, 2018 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.5 City Council Meeting — May 15, 2018 — 6:30 p.m., AQMD/Government Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, C/Lin seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lin, Lyons, Tye, MPT/Herrera, M/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1 a Special Joint Meeting of the City Council and Planning Commission of January 30, 2018 — as presented. 6.1 b Study Session Minutes of April 17, 2018 — as presented. 6.1 c Regular Meeting of April 17, 2018 — as amended. 6.2 RECEIVED AND FILED PLANNING COMMISSION MEETING MINUTES: 6.2a Regular Meeting of February 13, 2018. 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MEETING MINUTES: 6.3a Regular Meeting of March 8, 2018. 6.1.b Packet Pg. 67 MAY 1, 2018 6.1.b PAGE 5 CITY COUNCIL 6.4 RATIFIED CHECK REGISTER DATED APRIL 12, 2018 THROUGH APRIL 25, 2018 TOTALING $1,195,454.20. 6.5 APPROVED TREASURER'S STATEMENT FOR MARCH 2018. 6.6 APPOINTED CITY COUNCILMEMBER JIMMY LIN TO SERVE AS THE VOTING DELEGATE AT THE 2018 SCAG REGIONAL CONFERENCE AND GENERAL ASSEMBLY. 6.7 APPROVED PURCHASE OF VARIOUS SITE FURNISHINGS FOR PANTERA PARK AND STARSHINE PARK AND AUTHORIZED THE CITY MANAGER TO ISSUE A PURCHASE ORDER FOR NEW SITE FURNISHINGS IN THE AMOUNT OF $56,978.33 TO OUTDOOR CREATIONS INC. 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 2017 PUBLIC SAFETY ANNUAL REPORT. ACM/McLean provided a comprehensive review of the 2017 Public Safety Annual Report including an overview of crime statistics and trends, some of the City's prevention strategies, public partnerships and a review of the "Let's Talk Public Safety" Program. The City contracts with LA Sheriff's Department for 19 personnel which includes 17 deputies and two non -sworn. The real benefit of the contract law model is that it is a very cost-effective and all-inclusive model. The contract with LA County also comes with additional resources including the Captain, Lieutenant, Detectives, all facilities and equipment that comes with that, special teams like the SWAT Teams, Major Crimes, Aero Bureau, and other command staff. In addition to the City's sworn personnel Diamond Bar has the Volunteers on Patrol who are key members of the City's Public Safety Team. These volunteers have given over 12,000 hours of service in 2017 and conduct key operations including vacation checks, park safety checks and traffic control operations. According to the Sheriff's Department, the volunteers have provided a value of more than $340,000 to the Diamond Bar community on an annual basis. The City measures its crime performance as far as crime rates using Part 1 Crimes which are standardized classifications that are reported to the FBI by all jurisdictions. Part 1 Violent Crimes include homicide, rape, aggravated assault and robbery, and Property Crimes include burglary, larceny theft and grand theft auto. Packet Pg. 68 MAY 1, 2018 6.1.b PAGE 6 CITY COUNCIL Diamond Bar has an extremely low Violent Crime rate and was the fourth lowest Violent Crime total in the City's history. Like many other cities, Diamond Bar's challenge in recent years is Property Crimes. 88 percent of all Part 1 crimes from 2017 in Diamond Bar were either burglary or larceny thefts. Diamond Bar's crime rate is driven almost exclusively by an increase in property crimes from 2016 to 2017. This happens to correspond with some changes in state law including Propositions 47 and 57 which came immediately on the heels of the City's lowest crime totals in 2014. Over the City's history back to 1990, the first full year of available crime stats since the City's incorporation, Part 1 crimes have dropped significantly over time since the residents chose incorporation and local control of policing efforts to the extent that Part 1 Crime in 2017 is 38 percent lower than 1990 to 1994 averages, the first five years of the City's incorporation, and 6.8 percent lower than the historical average. As a result of recent spikes due to changes in state law, the City Council has identified specific strategies in conjunction with the Sheriff's Department Command Staff, specifically to fight property crimes. As such, the Council has developed and funded a number of Crime Prevention Strategies such as: Special/Undercover Operations that specifically target crime suspect, Suppression Patrols, Taking Back Our Communities coalition participation which is a group of more than 30 agencies that are united to develop legislative solutions to some of the recent state law changes; Initiation of the STAR Program which funds a deputy to go into the schools to work with elementary aged kids, and promotion of and increases in the Neighborhood Watch Program with the number of these groups growing from 45 to more than 80 in 2017. In 2017 the City initiated the "Let's Talk Public Safety" program which was done to engage and partner with the community in a comprehensive way to try to engage and educate the public on law enforcement, crime prevention, public -safety techniques, emergency preparedness to crime prevention and fire prevention and safety. These meetings were held in locations that were specific to neighborhoods within the community where every address in town received an invitation to attend. The eight meeting series was completed in February 2018. To build on the momentum of the initial program it was decided to develop "Let's Talk Public Safety" 2.0 which included increased budgetary appropriations for special operations and patrols, and implementation of the RING Home Security Discount Program developed by the City Council which has been very successful since its kickoff in April with approximately 300 residents participating. There are about 100 discounts available. Earlier this evening, CM/Fox mentioned the "Coffee with a Cop" Series, another public meeting that is being developed to increase access to Packet Pg. 69 MAY 1, 2018 6.1.b PAGE 7 CITY COUNCIL public safety. In addition, the City is rolling out Senior Safety Seminars at the Diamond Bar Center. Additional Items in the second version of "Let's Talk Public Safety" include the Safety Speak Blog, a monthly information blog put together by Deputy Scheller who leads the City's Neighborhood Watch Program; Report for Reward program which offers up to $500 for information that leads to the arrest of any property crime suspects; and, later this summer the Emergency notification system membership drive will be rolled out to encourage residents to update their information in the City's database and include additional information for text -based communications for those who wish to receive emergency notifications in that manner. The Neighborhood & Business Watch Outreach will continue and the City's web page will include Educational LTPS Leaflets that provide specific information on how to protect your home from burglaries and other key public safety items. Everyone is encouraged to visit the dedicated website at www.diamondbarca.gov/LTPS. So far the City has seen good quantifiable results after a year of the "Let's Talk Public Safety" and more to come. In 2017 there was a 17 percent increase in Calls for Service and staff is hopeful that the message that was shared at the LTPS Neighborhood Meeting Series See Something, Say Something accounted for some of the increase. In 2018 the City has seen significant reductions in crime rates across the board. Total Part 1 Crime is down 21.5 percent through March 2018 compared to last year; Violent Crime down another 22.7 percent, property crime down 21.4 percent, Burglary down almost 40 percent and Larceny down 16 percent. In summary, Diamond Bar is a safe community, it is a "low crime", not "no crime" City. If residents see something, say something by calling the Sheriff's Department. The City will continue the crime prevention partnership with the community, continue developing a multifaceted, ongoing approach that balances real law enforcement strategies, suppression patrols, and undercover operations in partnership with the community. In response to M/Low, ACM/McLean indicated that since its inception, the City has given out approximately ten individual rewards of $500 each for information that led to the apprehension of a suspect under the Report for Reward program. MPT/Herrera thanked ACM/McLean for an excellent report. She and M/Low, as part of the City's Public Safety Committee, received a lot of this information and appreciates that it has been shared with the rest of the City Council and residents. Packet Pg. 70 6.1.b MAY 1, 2018 PAGE 8 CITY COUNCIL C/Tye thanked ACM/McLean for an excellent report. It is really important for people to understand that when something happens in their neighborhood that this information answers their questions. Most important and easiest thing to do is that if you see something, say something. If someone sees something in their neighborhood that does not make sense, call the Sheriff — they are there for us and they won't know something is happening unless they are told. C/Lyons referred to the east patrol division local agency comparison crime rate per 10,000 population. She thought it offered excellent comparisons for the public's consumption. She sees cities have lower rates and she wondered if the City had information on whether the City's law enforcement compares with cities that have lower crime rates to determine what Diamond Bar could do differently to enhance and make crime even lower. CM/McLean responded that the department has regular patrol division meetings in which the Captains of all those stations including Captain Reyes from this station meet to discuss trends and crime prevention strategies. And staff is always looking for any effective ways to reduce crime in Diamond Bar. C/Lyons thanked ACM/McLean for his comprehensive report. M/Low thanked ACM/McLean for his report. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said he always wondered about the effectiveness of the Diamond Bar Connection and other pieces of information that the City sends to homes and appreciates that Mr. Simpson found the information he was going to request from the Council when he read his Diamond Bar Connection. Congratulations to the Diamond Bar Friends of the Library on a very, very successful 2511 Anniversary Wine Soiree. Council received a resignation from General Plan Advisory Committee Member Joyce Young who was one of his appointees. If anyone is interested in filling this vacancy, please contact City Hall. There is still work to be done and the Council is always looking for volunteers. Everyone is invited to participate in a Celebration of Life on May 11th at 9:30 a.m. at the Clark Theater at Mt. SAC to celebrate David Hall who in C/Tye's opinion, died way too young. MPT/Herrera echoed congratulations to the Diamond Bar Friends of the Library. The Wine Soiree was, in her opinion, the biggest and the best that it has ever been in its 25 years. She congratulated C/Lyons who was recently elected to the San Gabriel Valley Council of Governments Capital Projects and Construction Committee. Alameda Corridor East which does the grade separations for the San Gabriel Valley has been absorbed into the San Gabriel Valley Council of Packet Pg. 71 6.1.b MAY 1, 2018 PAGE 9 CITY COUNCIL Governments and it has been retitled. Mark Christoffels is now the Chief Engineer and the Executive Director is Marisa Creter. All the work the ACE Board did will now be handled by this Special Projects Construction Committee and she is very proud that C/Lyons is now a member which is important because Diamond Bar is hopeful that this committee and organization will be able to do the construction for the SR57/60 Confluence Project when all of the money is put together. Earlier, CM/Fox reported that we received $22 million to start design of this project which is fabulous. Diamond Bar is hopeful it will get federal grants. Even if some money is forthcoming from the federal grant it will advance the project because we are also listed under Los Angeles Metro for them to do the project and pay for all of it, but not until 2025. So, if Diamond Bar can get little pockets of money together here and there it will advance the project, which is good for Diamond Bar. This is exciting because now Diamond Bar has a voice at the table, something that is very important for the City. She thanked C/Lyons for putting herself out there and taking on this outstanding task. C/Lyons thanked MPT/Herrera for her kind words and while she is excited and maybe a little nervous about the opportunity to serve on the committee. She thanked FD/Honeywell and staff for all of the work so far on the FY 2018-19 budget. FD/Honeywell made the presentation clear and easy to understand. She thanked ACM/McLean for the comprehensive report and public safety. Last week she and M/Low attended the Volunteer Operations on Patrol Appreciation Awards and were happy to see that many of Diamond Bar's own volunteers received awards including the Volunteer of the Year Linda Winstrup. She echoed C/Tye's comments about David Hall who was such a model citizen of the San Gabriel Valley who helped out in so many ways, not only as President of the Chamber and serving on the Mt. SAC Board of Trustees, but for the smaller individual things such as mentoring people and just sitting down to have a cup of coffee together. She hopes everyone joins them at the memorial service. C/Lin echoed comments about Dr. David Hall whom he knew pretty well and it is a great loss to the community. He is very pleased that Diamond Bar has a newly renovated McDonald's. He is glad that now the new property owners took advantage of the opportunity to renovate the entire place and the entire shopping mall is taking shape to be a very first class shopping center. MPT/Herrera mentioned that the California Transportation Commission granted $22 million for the design of the SR57/60 Confluence Project. Diamond Bar can try very hard to get more money and believes the City's next endeavor should be to work with the Metro Board to move the project schedule up from 2025 to 2020. He is very happy to see so many positive things happening on the transportation side in Diamond Bar with the Grand Avenue and Lemon Avenue ramps. We are inching toward our destination and congratulations to all who have worked so diligently to make these things happen. M/Low said that today she had the pleasure of using the newly constructed eastbound SR60 off -ramp at Lemon Avenue. Congratulations to ACE for their great work and to the City's Public Works Department for their diligence. Packet Pg. 72 MAY 1, 2018 PAGE 10 CITY COUNCIL She congratulated C/Lyons and her co-chairs for a very successful Wine Soiree Fundraiser and thanks to all who supported the event. In addition to attending the Volunteer Patrol Award Dinner, she and C/Lyons also attended the Walnut Valley Educational Foundation Awards banquet on Thursday during which Superintendent Taylor and volunteer from schools within the district were honored. Schools in this school district are really first rate and teachers and parents are passionate and dedicated which shows in the accomplishments of the students as seen tonight during the presentation ceremonies. She reminded everyone that May 13th is Mother's Day and Happy Mother's Day to all of the mothers. ADJOURNMENT: With no further business to conduct, M/Low adjourned the Regular City Council Meeting at 8:21 p.m. in memory of Dr. David K. Hall, past Chairman/Board Member of the Industry Manufacturers Council (IMC). TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of '2018. RUTH M. LOW, MAYOR 6.1.b Packet Pg. 73 s.2 Agenda #: 6.2 Meeting Date: May 15, 2018 CITY COUNCIL `` AGENDA REPORT �. UJ2P(iRi TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PARKS AND RECREATION COMMISSION MEETING MINUTES. C7xd01Ly, ILy, l=1zIBl_A1[a]►A Receive and File. a:74:7_1:741] x'11 bie Gonzales, Ad istra ive Coordinator 5/1512018 Attachments: 1. 6.2.a Regular Meeting Minutes of March 22, 2018. Packet Pg. 74 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 22, 2018 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Chou led the Pledge of Allegiance. OATH OF OFFICE FOR COMMISSIONERS: CC/Cribbins administered the oath of office to the Parks and Recreation Commissioners. ROLL CALL: Present: Commissioners Andrew Chou, Tommy Orona, Vice - Chair Benny Liang and Chair Manisha Sulakhe Absent: Commissioner Kim Hsieh was excused Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Williams, Recreation Supervisor; Ramiro Valderamma, Recreation Specialist and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2018 YOUTH BASKETBALL ' SPORTSMANSHIP AWARDS — Presentations by RS/Valderamma. RECESS: Chair/Sulakhe recessed the Parks and Recreation Commission meeting at 7:19. RECONVENE: ChairlSulakhe reconvened the Parks and Recreation Commission meeting at 7:28 p.m. SELECTION OF CHAIR AND VICE -CHAIR: VC/Liang proposed that he could assume the Chairmanship and Chair/Sulakhe could serve as Vice -Chair in order to give the two new Commissioners time to become familiar with the Commission's role in the City government. C/Chou moved, C/Sulakhe seconded, to approve C/Liang to serve as Chair of the Parks and Recreation Commission and C/Sulakhe to serve as Vice -Chair for the Parks and - Recreation Commission for the current year. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Liang, Orona, Sulakhe NOES: COMMISSIONERS: None Packet Pg. 75 MARCH 22, 2018 PAGE 2 P&R COMMISSION ABSENT: COMMISSIONERS: Hsieh Chair/Liang thanked new Commissioners Chou and Orona for joining the Parks and Recreation Commission and encouraged them to participate in as many City events as possible. He encouraged PMS/Jordan begin scheduling park visits for each Commissioner. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the February 22, '2018 Regular Meeting — Continued to the April 26, 2018 meeting. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey Chair/Liang said he believed the Senior Excursions were very popular and always sold out. RS/Murphy responded that it is always a challenge for staff to provide excursions the seniors are interested in and they are not always sold out. In fact, because events have had to be canceled, staff is recommend ing.that for the upcoming fiscal year the events be cut back by four excursions per year and include a quarterly visit to casinos and two regular destination excursions. C/Chou asked if the City promoted its events through social media, email or letters. RS/Murphey responded that the excursions are listed in the Recreation Guide and flyers are provided at the Diamond Bar Center and passed out to participants. Occasionally, there are mailings to past participants. Staff has begun using social media to a greater degree and for The Getty Center excursion for example, there was an unexpected group of 10 women from one of the senior clubs who signed up together, which may be a sign for staff to increase promotion with the various senior clubs. 2.2 MAINTENANCE REPORT — PMS/Jordan C/Chou asked if all of the reported work and repairs PMS/Jordan spoke about were done within the past month and PMS/Jordan responded "yes." Chair/Liang asked if the County or City paid for maintenance for the library and PMS/Jordan responded that it is taken from the City's budget. 0 2.2.1 Power Point Presentation — Sycamore Canyon Park Walkthrough - PMS/Jordan,, Packet Pg. 76 MARCH 22, 2018 PAGE 3 P&R COMMISSION VCISulakhe asked about the status of the steps going from Diamond Bar Boulevard down into the park and PMS/Jordan responded that staff is working with FEMA to secure the funding. The project is currently in the design phase and hopes to complete the project by the end of this summer if the FEMA issues can be resolved properly. 2.3 C.I.P Projects--ACMIMcLean 2.3.1 Larkstone Park — This is the City's newest park and is substantially complete: The park is located across the street from South Pointe Middle School and immediately adjacent to the Lennar Housing Development. This week Lennar installed a pedestal from Southern California Edison which is used to provide electricity to the park and power to the systems that are in place including the irrigation system. There will be a couple of weeks testing on the irrigation system to make sure everything is properly up and running and at that point, enter the maintenance period. Staff is working with the developer given the delays that were caused during the process to try to expedite the opening of the park to the public, which should be within the next couple of months. When the park is ready for opening there will be a park dedication event likely to be held on a Saturday for which all Commissioners will be notified in advance. 2.3.2 Pantera Park Walkway Lighting — This is a project that has been funded for design during the current fiscal year. The design process is underway, the contract has been awarded and once the design is completed, the project will move on to the construction phase following the public bid process which will likely take place in the next fiscal year (after July 1). Once the project has been completed, the item will be brought back to the Commission for update. VCISulakhe said she addressed the Traffic and Transportation Commission about Southern California Edison lighting installations being delayed by two months. She recommended to her colleagues that if they see anything in the community that does not look right such as a lack of lighting, those are red flag issues that need to be addressed. Southern California Edison seems to be behind on some of their projects. ACM/McLean said he would speak with the Public Works Department regarding any street lighting outages so they can refer those items to the source at Edison for repair. 3. OLD BUSINESS: None 4. NEW BUSINESS: None Packet Pg. 77 MARCH 22, 2018 PAGE 4 P&R COMMISSION 5. ANNOUNCEMENTS: VCISulakhe said that staff has always done an excellent job. Their work is beyond par and they always keep the Commissioners updated on matters relating to parks and recreation. She welcomed C/Chou and C/Orona to the Commission. It is a happy Commission as witnessed by the presentation to the kids during the meeting. The kids look forward to their activities and positivity from their parents and coaches and from this Commission. She hopes this will continue through Commission teamwork. He congratulated Chair/Liang on his appointment. C/Chou said that during his first meeting it was very welcoming to him to see all of the kids and be able to shake hands and meet local community members. He is very excited to serve on the Commission. He met with ACM/McLean to learn more about the Commission and looks forward to the opportunity of doing a walkthrough of some of the parks with PMS/Jordan and looks forward to talking with RSNVilliams and RS/Murphy about upcoming events. It is his honor to serve on the Commission and looks forward to working with his colleagues over the next two years. C/Orona said he looks forward to meeting his colleagues privately to introduce himself. It is an honor to serve on the Commission and appreciates the warm welcomes from his colleagues. He looks forward to doing walkthroughs of the parks with PMS/Jordan to get a better idea of what staff does on a daily basis. He thanked everyone for their hard work and said he looks forward to attending future meetings and receiving information and updates from staff. ChairlLiang thanked staff for their diligence in providing updates, staff reports and PowerPoint presentations which are very informational. He thanked AC/Gonzales for her constant reminders. He reminded everyone that the City Birthday Party would take place on April 14 and hoped that everyone would gather together at that event. He requested that PMS/Jordan commence scheduling park walkthroughs. He welcomed the two new Commissioners and said it was always good to have new blood bringing new perspectives to the Commission. ADJOURNMENT: Upon motion by C/Chou seconded by VCISulakhe and with no one objecting and no further business before the Parks and Recreation Commission, ChairlLiang adjourned the meeting at 8:08 p.m. The foregoing minutes are hereby approved this 26 day of ApriO , 2098. RYAN Attest: (�BE*NANT, CHAI itted, RETARY Packet Pg. 78 6.3 Agenda #: 6.3 Meeting Date: May 15, 2018 CITY COUNCIL `` AGENDA REPORT �. UJ2P(iRi TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: GENERAL PLAN ADVISORY COMMITTEE MEETING MINUTES. C7xd01Ly, ILy, l=1zIBl_A1[a]►A Receive and file. a:74:7_1:741] x'11 S e la Marquez, d nis ati e C ordinator 5/1512018 Attachments: 1. 6.3.a Minutes of November 30, 2017. Packet Pg. 79 6.3.a MINUTES OF THE CITY OF DIAMOND BAR GENERAL PLAN UPDATE MEETING OF THE GENERAL PLAN ADVISORY COMMITTEE CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 NOVEMBER 30, 2017 -- 6:30 p.m. CALL TO ORDER: Chairman St. Amant called the meeting to order at 6:33 p.m. 1. ROLL CALL: Larry M. Black, David Busse, Amy Harbin, Ching Liu, Lee Mao, Victor Ramirez, Gil Rivera, Paul Sherwood, Vice Chairman Brian Worthington, Chairman Mark St. Amant GPAC Member Cindy Liu arrived at 6:40 p.m. GPAC Members excused: Teruni Evans, Mahendra Garg, Tony Torng, Joyce Young Also present: Greg Gubman, Community Development Director; David Liu, Public Works Director, Grace Lee, Senior Planner, and Stella Marquez, Administrative Coordinator. Others present: Sophie Martin, AICP, Dyett & Bhatia; Katharine Pan, Dyett & Bhatia; Paul Hermann, Fehr & Peers; John Muggridge, Senior Associate Fehr & Peers; Lance Harris, Pro Forma Advisors LLC; Steve Ledbetter, TKE Engineering; Jane Lin, Urban Field Studios; Kathy Ortiz-Cobian, Senior Project Coordinator, Arellano Associates 2. APPROVAL OF AGENDA: As Presented. 3. APPROVAL OF MINUTES: 3.1 GPAC Meeting Minutes for .June 15, 2017. Chair/St. Amant requested Line 2, Paragraph 2 on Page 20 should read "would be necessary." Upon motion by M/Rivera, duly seconded, the GPAC Meeting Minutes for June 15, 2017, were approved as corrected without objection. 4. FOLLOWUP ACTION ITEMS FROM JUNE 15, 2017, GPAC MEETING: CDD/Gubman provided information on items requested by GPAC members at the last meeting on a variety of topics that were covered during that evening: Packet Pg. 80 6.3.a NOVEMBER 30, 2017 PAGE 2 G PAC 1 _ Requested that staff identify potential compensation sites for the Diamond Bar Golf Course; 2. Explain the significant increase in sales tax revenue after Fiscal Year 2014115; 3. Provide more specifics on the proposed redevelopment of the oak tree plaza and Ranch Center properties; 4. Discuss the impact of the planned "fixes" along the SR57160 Confluence; and, 5. Provide examples of mixed-use and high density developments within a reasonable driving distance. The requested information was provided to the GPAC and posted on the General Plan website in a staff memo dated August 31, 2017, with the exception of the last item, examples of residential and mixed-use developments which was published and distributed in book form on November 8, 2017. GOLF COURSE: As described in the memo, staff consulted with Supervisor Hahn's office regarding potential alternatives to compensate for acreage on the Golf Course that may be redeveloped for non -recreational use. What staff found is that the County's current position would be to require that a replacement golf course as opposed to any other recreational use, be granted in exchange for the land on which the current golf course sits. In light of that, staff believes that the most likely candidate sites would be the Diamond Bar portion of the Tres Hermanos Ranch property or the acquisition and conversion of the Royal Vista Golf Course in Rowland Heights into a public course. The pursuit of either of those alternatives would obviously be challenging. To supplement what was in the August memo, regardless of which Town Center alternative is recommended, the Committee may wish to consider long-range planning policies for the eventual repurposing of the golf course for other recreational uses. Golf courses have been closing nationwide including in the San Gabriel Valley and Inland Empire and some plans to develop new golf courses have been canceled. Given that reality, it may be prudent for Diamond Bar to be proactive in expressing its expectations to the County, should they ever consider repurposing the golf course site. One example that might help folks envision future opportunities for the golf course site would be Craig Ranch Regional Park in North Las Vegas which was developed on a 170 acre former golf course site. The jump in sales tax revenue from 2.7 million in FY 2014115 to 4.2 million in FY 2015116 which has thus far been sustained was largely due to Diamond Bar becoming the point of sale for business -to -business wholesale trade. Packet Pg. 81 6.3.a NOVEMBER 30, 2017 PAGE 3 G PAC PROPOSED DEVELOPMENT OF OAK TREE PLAZA AND RANCH CENTER: As requested, staff included conceptual plans for the condominium development proposed on the current site of those two shopping centers located on north Diamond Bar Boulevard and Highland Valley Road. As submitted, the current plan consists of 148 three-story townhomes and the retention at the south end of 12,000 square feet of retail, the portion of the property that included D'Antonio's Restorante as one of the tenants. This project has been inactive for well over a year and the applicant has thus far not moved forward with this application. PROVIDE DISCUSSSION OF THE IMPACT OF THE SR57/60 CONFLUENCE PROJECTS ON THE LAND USE ALTERNATIVES: The August memo included as an attachment to the SR57/60 Confluence Interchange Improvement Feasibility Study that was prepared for the Southern California Association of Governments. The reasonably foreseeable components as to what is commonly known as the "Big Fix" are taken into account in the Transportation Impact Analysis for the three land use alternatives to be discussed this evening. EXAMPLES OF MIXED-USE AND HIGH DENSITY DEVELOPMENTS WITHIN A REASONABLE DRIVING DISTANCE. As mentioned, Diamond Bar's Planning staff prepared a Field Guide which was published at the beginning of November 2017. Staff hopes that the members find this document useful as they consider the Land Use Alternatives as well as, in the future as the City begins developing land use policies pertaining to density, building form, urban design and place making. 5. PRESENTATION OF REVISED LAND USE ALTERNATIVES AND TECHNICAL FINDINGS — Sophie Martin, AICP, Principal, Dyett & Bhatia Urban and Regional Planners. The purpose of tonight's topic is the analysis of different land use alternatives/diagrams and how they fit into the overall process related to development of the City's new General Plan. These alternatives represent a range of options that illustrate how the City could grow and change over about a 20 year or so timeframe. This is a visionary document and at the same time intended to pragmatically guide the City as it grows and changes over time. Each of these land use alternatives present different concepts that visualize how the City could grow and how the community's priorities could be realized. From these three, based on community input, the GPAC members' input and ultimately, the Planning Commission and City Council direction this process will arrive at a preferred land use plan and that plan will form the basis of the rest of the General Plan itself. The General Plan is more than just a land use diagram, but the land use diagram really forms the underpinning/backbone of the Plan upon which many of the rest of the policies are based. It is also important to remember that all of these different concepts are developed in order to reflect and illustrate how the community Packet Pg. 82 6.3.a NOVEMBER 30, 2017 PAGE 4 GPAC objectives that were heard during the first phase of outreach could be realized. Those include protecting and preserving existing neighborhoods and the existing character that people know and love about Diamond Bar; expanding options for local dining and retail and considering how development of some kind of a "Town Center" might be able to achieve that desire; protecting and enhancing environmental quality and environmental resources which draws so many people to this City; providing more spaces for public recreation, community gathering and particularly seeing if more spaces can be identified where community facilities can be provided so that the diverse population has an opportunity to meet, gather and use those places; and, improving mobility — making it easier to get around town regardless of what mode of travel one chooses, but in particular, addressing traffic and congestion such it has such a big impact on "quality of life" in this City. At the last GPAC meeting, three preliminary concept alternatives were presented to this group for consideration before the detailed analysis was performed. Those concept alternatives included three different potential locations for a Town Center: 1) Diamond Bar Boulevard and Grand Avenue; 2) Diamond Bar Boulevard and Golden Springs Drive; and 3) the Golf Course. After a fair amount of discussion the committee instructed the team to drop Alternative 1 and two of the original concepts were then carried forward — the Town Center at Diamond Bar Boulevard and Golden Springs Drive and the Town Center at the Diamond Bar Golf Course. In order to piece out some of the different choices that could be made with that third alternative, it was ultimately split into two parts to consider the potential for a Town Center both on the north side of Grand Avenue and on the south side of Grand Avenue, each of which present a different potential and different impacts. The discussion also included some of the new land use designations that the planners were proposing, specifically pertaining to mixed-use. The planners heard the committee's feedback on what types of residential uses and densities were appropriate in different places, instruction on how those land use designations should be modified to de-emphasize housing in the Town Center and instead, focus higher density housing near the Metrolink Station. So the land use diagrams before the committee this evening reflect those changes as well. To refresh the committee's memory, when looking at land use diagrams it is important to keep a few things in mind. They are diagrammatic and not as detailed as the City's Zoning Ordinance, but they do ultimately form the basis of the City's Zoning Ordinance which is the primary regulatory tool that is used to implement many aspects of the General Plan. The diagrams show where certain types of development may be permitted to occur in the future. Types of development are ultimately regulated by Land Use Designations and they also express not only uses but intended densities and intensities. Examples of Land Use Designations include Low -Density Residential, Regional/Commercial, Parks, and so on. The City's overlay map shows that the vast majority of Diamond Bar is residential and open space and parks which are intended to stay the same through this process. A big concept that was. voiced by the public was how much people value their Packet Pg. 83 6.3.a NOVEMBER 30, 2017 PAGE 6 GPAC neighborhoods and their homes which is carried forward in each of the alternatives. Where -change is being considered is primarily in commercial areas and in the industrial area to the west. Again, the team has introduced some new land use designations that are being used in these alternative concepts. Currently, the City's land use diagram, has only land use designations that are for a single use such as commercial, office, residential, etc. Mixed -Use designations allow for more flexibility and allow for more than one use to be located on a single site. They do not necessarily require a mix of uses to occur on a single site and it does not have to be a vertical mixed-use project with one use on the ground floor with something else above it. When applied to a broader area such as a "Town Center," what it is saying is that we are interested in a broader range of things occurring on this site and defining parameters through which that could occur. So the new list includes Mixed -Use Neighborhood which envisions and would allow Medium Density Housing with a limited amount of neighborhood supporting commercial uses such as a corner store, drug store, etc. and where this designation will occur is up in the very northern end of town similar to where CDD/Gubman showed the potential development project at Highland Valley Road and along Sunset Crossing. The location of that neighborhood mixed use stays the same in all three alternatives. The Town Center Mixed -Use designation identifies a place that would be a destination for Diamond Bar with a focus on retail, entertainment, hotel, and dining, etc., creating a place where people go park their car, walk around, go out to dinner, see a movie and have that kind of "main street" type of experience. There is also a potential for housing to be included here and based on the committee's direction at the last meeting the planners are showing a somewhat lower density of allowable housing in the Town Center site versus the density near the Metrolink Station. This is the key variable that changes from one alternative to the next where the Town Center goes. The last mixed-use designation being introduced is what the planners call Transit Oriented Mixed -Use which would allow higher density housing, some office and commercial uses and is focused in the west/southwest area on the north side of the 60 freeway near the Metrolink Station where there is currently a pretty similar mix of uses as well as, some older lighter industrial uses that this plan would envision being phased out over time (long range). Alternative 1 envisions the Town Center being located at Diamond Bar Boulevard and Golden Springs Drive (old Kmart/current Sprouts location) and encompasses an area that includes a loft of the commercial areas in that general cluster. This would be an area that is fairly centrally located and somewhat further to the north, a flexible mixed-use neighborhood taking advantage of existing infrastructure and a site that is already developed. This site spans both sides of Diamond Bar Boulevard with the golf course in this alternative remaining unchanged. Alternative 2 located the Town Center in the southern portion of the golf course on the south side of Grand Avenue. The actual lines are somewhat rough. Packet Pg. 84 6.3.a NOVEMBER 30, 2017 PAGE 6 GPAC Alternative 3 shows a Town Center on the golf course; however, in this case it is located on the northern part of the golf course north of Grand Avenue. While the concept shows a significant area for the Town Center it is not envisioned that it would actually consume that much space. Each of these alternatives allows for approximately the same amount of growth in terms of new housing units and new non-residential development over time. Both Alternatives 2 and 3 (golf course town center location) allow for slightly more non- residential square footage because of the larger and more flexible area the golf course provides. Where the plan envisions new parks, it refers to new parks the City would own and manage which is currently not the case with the golf course. So what each of Alternative 2 and 3 imagine is that the portion of the golf course that is not used as a "Town Center" site would then be turned into a community park operated by the City. So while in Alternative 1 there is only a slight increase in park acreage, this assumes that the entirety of the golf course would remain as it currently is. But again, a county park and not a City facility. Planners also looked at. not only net housing and square footage, but the number of potential new residents and new jobs. New residential growth is very much in line with what projections for this area foresee over the next 20 years. Each of these alternatives would allow for somewhat more job growth than SCAG otherwise projects; however, over a 20 -year timeframe, there would be a net loss in industrial jobs because of the transition to the Mixed -Use designation from the Industrial designation. Overall, a greater increase in jobs and a more balanced ratio of jobs to housing than the City currently has. Jane Lin, Architect and Urban Designer, Urban Field Studio, walked the committee through more detail of what might be seen at the various Town Center locations and at the Transit -Oriented development sites. Options include one of many possibilities and are by no means set in stone. What is being shown is very, very preliminary. They wanted to use something that could be tested and the rest of the team took these prototypes to perform better analysis by looking at the details. Town Centers considered to be the most appropriate for the three alternative sites under consideration draw from different examples including The Shoppes at Chino Hills, Victoria Gardens in Rancho Cucamonga and Village West in Claremont and what a town center usually has is about 250,000 square feet of retail which is usually organized along a walkable street, a key and important factor to success. Most are about a quarter mile long and it takes about five minutes to walk up and down that main street. Placement of stores along that street is a very important pattern to maintain to provide a sufficient density of retail and activity. The mixed use is primarily horizontal which will show a mixture of retail and other uses side by side in a one-story building. In addition, each concept offers room for growth Packet Pg. 85 6.3.a NOVEMBER 30, 2017 PAGE 7 GPAC depending on the balance. In the future, the City could see more vertical mixed use but this presentation is more conservative in the horizontal layout. In addition, parking will be a major issue and factor as the committee walks through the three concepts and the team attempted to stay within the required parking ratios under the current City policies. Diagram 1 includes retail, Sprouts as it is today and parking and the concept looks out into the future to see how this could turn into a new town center main street. The main street is parallel to the arterial. South Diamond Bar Boulevard is a big street and there are shops fronting the street; however, it is not that walkable because there are too many lanes to cross. Going parallel there could be a slower street for walking and open space. In this instance, the parking is structured parking in three locations, one directly adjacent to Sprouts for accessibility. This also consolidates some of the sites for retail and completes the quarter mile distance. VCANorthington asked if the three incorporated drawings incorporate the Confluence project and the new expanded right-of-way and Ms. Lin said that would be shown in the next concept. Ms. Lin continued stating that this is the most constrained site of the three alternatives with a lot of infill. Where possible, planning attempts to make the transition between retail and housing to be smoother. This would be a dining destination with some shopping available. Alternative 2 is the southerly portion of the golf course which shows the future new onramp. This site is interesting because it lies next to a lot of retail and a hotel. Off of Golden Springs Drive would be three new entries into the site. It is a steep entrance into the site with a big grade change where people would drive down into an area where there is an opportunity to preserve much of the nice vegetation and open space within the surface parking lots that are there. This would be more of a hotel and shopping destination with more of a "visitor" vibe. All parking would be surface parking with no structure required which means that there would be no cost for the structure and that it would provide opportunity for future growth. While this concept includes one-story shopping, there are possibilities for more infill on this site including potential placement of new parking structures to make infill possible. This site has the least constraints and has room to grow. Alternative 3 is on the north portion of the golf course nearest to the lake and the intersection of Grand Avenue and Golden Springs Drive. It does not take into account the northern part of the golf course which would remain as recreational or open space. This concept makes use of the existing buildings and some of the existing driveways with the addition of a couple of new entrances in an attempt to take advantage of the existing amenities such as the fake next to which a hotel Packet Pg. 86 6.3.a NOVEMBER 30, 2017 PAGE 8 GPAC could be placed and a nicely curved "main" street for aesthetically pleasing walkways. In addition, this concept includes multiplex theaters for evening entertainment and dining as well as a parking structure which reduces the amount of surface parking to provide more open space. In all three alternatives, community buildings are shown. In this alternative the community building is directly aligned with the entrance and directly across from Sycamore Canyon Park which would offer the ability to tie this into other public amenities and events. This alternative is modeled after Victoria Gardens. The town center is modeled off of the same dimensions and acts as a core. In this alternative, there is room to grow and is not as dense as what is seen at Victoria Gardens. Transit -Oriented Neighborhoods consist of three neighborhoods, each of which show potential unit layouts. Neighborhoods one and three meet the densities that are currently in the City's policies. Neighborhood number 2 was tested to see what would fit which shows the parking separate from the buildings. In these scenarios, the buildings would be three to four stories high and because they are close to Metrolink there could be night -site enhancements to make a better connection. The City's policy indicates thirty dwelling units per acre. The team tested slightly higher density to see what it would be like. As density increases, it has a different design and perception depending on how it is designed and as it is built out it is important as to how it gets treated in the landscape. Numbers are important, however, design can make a big difference in how densities are perceived. Paul Hermann, Fehr & Peers said his firm would be conducting the Traffic Analysis for the project. To date, a fairly high-level analysis has been done comparing the three alternatives. He has lived in this area for about six years and is well aware of the peak hour traffic concerns in the area. With respect to comparing these three alternatives, the team is aware that more residents would be expected to move into the area and with those there would be an increase in daily trips which means more cars on the road. His team also compared VMT (Vehicle Miles Traveled) and found that though there are more trips, people will traveling less distance which would result in a reduction of the per -person VMT. The alternatives do not differ much in numbers and City wide traffic would increase roughly the same amount between the three alternatives. When the specific location of the "town center" is determined it will focus more significant congestion in that area at which point Fehr & Peers will be conducting a much more detailed traffic analysis for that alternative and specific roadways/intersections throughout the City. M/Ramirez asked a question off -mike. Mr. Hermann said that to answer his question he would move to the next slide and show the future improvements that were assumed in the prospect which included the entire SR57/60 Confluence project completion with widening of Grand Avenue allowing additional capacity on the highway and more access points. They also assumed the SR60 Lemon Avenue Interchange improvements in the west portion of the City. In addition, the Packet Pg. 87 6.3.a NOVEMBER 30, 2017 PAGE 9 G PAC City plans to undertake a citywide adaptive traffic signal coordination project which should connect most of the signals to help move traffic more smoothly throughout the City. At this time there is a lot of capacity on the roadways with the exception of the Grand Avenue bridge area at the northern portion of the City which is currently operating poorly. He would expect that area to improve with completion of the. Confluence project. However, it is still not perfect and other areas of City are expected to increase in traffic as well and reach capacity. Thus, Fehr & Peers will begin planning for the future and make recommendations accordingly. Lance Harris, Pro Forma Advisors, explained that his firm was charged to check the economics of the General Plan Update alternatives. The first task was to look at the General Plan Update alternatives from the fiscal impact perspective and the study tested the long term impacts from 2018 to buildout at 2040. What they found was that -due to the general similarity between the alternatives, that all yielded a positive net fiscal impact to the City meaning that the land uses would produce revenues in excess of their costs which was largely due to the fact that there is a large amount of commercial and job -generating land uses which typically does two things: 1) produce fiscal revenue, and 2) produce less municipal cost than residential uses. The main differences between the alternatives is that in one, there was three acres of public actively maintained open space and alternatives two and three had 120 to 140 acres of open space which require more cost for the City to maintain. After completing the analysis, based on the commercial uses that were included in those alternatives, the net difference between Alternatives 1, 2 and 3, is relatively little. Looking at the "big picture" at a high level there is a 10 percent difference over 22 years given assumptions that they are all treated the same for all intents and purposes. The next charge was to do a financial analysis of the various hypothetical development programs that Ms. Lin spoke about which included the three "town center" alternatives and the three TOD alternatives. The major findings concluded that the TOD residential developments are feasible in today's market. The other major finding concluded that structured parking is expensive which hurt the financial performance of those scenarios that included structured parking. Town Center sites 1 and 3 included the structured parking and rendered them not financially feasible and would yield a negative land value. TOD alternative 2 included structured parking which brought down the residual land value considerably and in order to adjust for that or to make the projects better from a development prospective some consideration could be given for adjusting parking ratios and densities in these areas. The team also looked at the fiscal and job benefit of the "town center" alternatives specifically to see if there were other justifications for going forward with this scenario because those land uses will produce a lot of revenue to the City. So the hotel uses and retail for example produce huge amounts of revenue relative to the amount of land used for those purposes which would account for about a quarter of the impact in the General Packet Pg. 88 6.3.a NOVEMBER 30, 2017 PAGE 10 GPAC Plan. In short, those revenues could help offset development costs to help pay for maintenance of the active open space being considered in the scenarios. With respect to total value based on the different alternatives on an apples to apples comparison, Alternatives 1 and 3 yield about the same negative $4.00 per square foot value on a per square foot basis. Alternative 2 yields about $6 per square foot because it is a much larger space. Again, Alternative 2 included surface parking and not structured parking. Alternatives 1 and 3 yielded a similar land value of $36 where Alternative 2 yielded a positive value but it was marginal at only $2 per square foot. Steve Ledbetter, TKE Engineers, said his firm was tasked to do an analysis of the utility impacts based on the three alternatives. Water Systems: All three alternatives are expected to result in an increase in water demand due to the overall increase in single and multi -family residential units. Generally speaking, residential units have a higher water demand than non- residential units. For example, a multi -family residential unit has about a 40 percent high water demand than typical non-residential land use alternative. Therefore, there will be an overall increase in water demand between .1 and 1 MGD (Million Gallons per Day), closer to 1 MGD overall, based on the population increase. Currently, the City's water demand is 6.7 MGD which means that over the planning horizon there will be about a 5 to 15 percent increase in water demand. This may seem high, but it is much lower than the actual water demand projections provided by Walnut Valley Water District which means that what is being proposed for the three alternatives is well within the means of meeting the water demands. Waste Water System: With all three alternatives, they are projected to result in an increase in the waste water flow which is directly attributable to the increase in water demand. Generally speaking, when there is an increase in water demand there is about a .8 factor increase in waste water flows. What that relates to is that there will be an overall increase in waste water flows of about 0.8 MGD. Current waste water flows generated by the City are about 5.4 MGD which means about a 5-15 percent increase in waste water flows over the planning horizon. Storm Drain System. With alternative 1 there are no impacts to the storm drain system because this alternative replaces existing buildings and parking lots with new buildings and parking lots which results in a zero increase of storm water runoff generated by this site. With Alternatives 2 and 3 converting from a golf course to buildings and parking structures, it means a higher storm water runoff. However, state and local regulations stipulate that all storm drain impacts Packet Pg. 89 6.3.a NOVEMBER 30, 2017 PAGE 11 G PAC generated must be mitigated by the property owner and the developer which means there would be no impacts to the storm drain system because those impacts would be mitigated at the site. Kathy Ortiz-Cobian, Arellano Associates, Public Outreach Consulting Firm, explained that the focus of the Phase 11 Outreach was to present the three alternatives and to gather input from residents and business -owners which took place over a five-month period from June 14 through November 17, 2017. To promote the General Plan Update, the Community Workshop and Survey, it began with newspaper ads, Weekly News promotions and the Bullseye. The City Hall downstairs and upstairs lobby monitors also promoted the workshop, the project and the survey as did the electronic sign board at the fire station on Grand Avenue. Five fence banners were located in highly visible areas (four major parkas and Diamond Bar Center). Two project postcards were developed to promote the Community Workshop and Survey. Project business cards were also developed that contained information about contacting her firm, where the General Plan Update was, how to stay connected and where to get more information including the websites. The project website was used to promote the Community Workshop and provided descriptions_ of the alternatives, provided an overview of the General Plan Update, provided a link to the survey and housed all project materials. Social media information was pinned to the top of the City's official Facebook page. In order to provide extended outreach, her firm provided a list of key stakeholders including educational institutions, school principals, HOA's, markets, major developers and were requested to help promote the workshop and survey. There were a total of 123 organizations that were willing to help who were provided a Social Media Toolkit which included text, a widget and article they could post on their website or Instagram, Facebook, Twitter, or send it out to their database. There were two direct mailings, one of which was the General Plan Update Newsletter which was sent to all Diamond Bar addresses as was a postcard promoting the survey. , The DB Connection continuously featured articles and information about the General Plan Update, Workshop and the Survey. There were also news releases to promote the Workshop and Survey which were provided through local media outlets and housed on the City's website. Some of the more exciting outreach was the informational booths and popups. They participated at the Concerts in the Park, Barkoberfest, and Parent's Symposium. Additionally, her firm hosted six popup booths throughout the City at Albertsons, Smart & Final, Market World, Starbuck's next to HMart and at both high schools to promote the Workshop, take the Survey and get people excited about the project. And, staff added a clickable link to the Survey on their email signature so all recipients of the City's emails were able to use the link to participate in the survey. Sophie Martin said that the outreach strategy was multi -pronged and intended to take advantage as much as possible, of the City's existing outlets, and the communities existing outlets and with the popup booths, to be able to capture Packet Pg. 90 6.3.a NOVEMBER 30, 2017 PAGE 12 GPAC people at places they were already attending such as festivals, schools, grocery store, etc, to spread information about the project, to raise its awareness and to encourage people to attend the project's specific events and fill out the survey. . Workshop and Survey Results: The second workshop was held on October 19, 2017, and was advertised through all of the different means aforementioned. The turnout was very good and exceeded the turnout for the first workshop which was held last year which to her was surprising. Often what the team sees when they do General Pian Updates is that the first workshop sees the greatest surge of participation and tends to taper off as the project goes on. So to have even more participants at the second workshop is great news. People were organized into 13 small groups of about 10 people each. First, the _alternatives were presented followed by small moderated group discussion that asked peopleto comment on what they liked and did not like about each of the alternatives, share their preferences, their ideas and concerns, and then to report back out to the group as a whole. Snapshot of the Results: (Complete information contained in the full workshop report included in member packets and available on the General Plan Update website). At the workshop, more than half of the 13 tables indicated a preference for Alternative 1 and retaining the golf course as it is and focusing on revitalization of the existing commercial area. Three tables expressed a preference for either Alternative 2 or Alternative 3, stated the reason they liked the town center sites on the golf course was the flexibility these places offered giving more opportunity for new retail, civic uses and a new larger community park facility. Alternative 2 (Town Center on the south part of the golf course) was often favored over Alternative 3 primarily because its adjacencies seemed more palatable — across the street from existing commercial uses which people thought would mean less of an impact, rather than the north side which would be across the street from residential uses. The remaining tables indicated a pretty even distribution in preferences. People were told they did not necessarily have to come to a consensus and at many of the tables, each individual thought something completely different. In short, there were many different views expressed. People also brought up a broad range of topics that were of interest and/or concern across all of the different alternatives. Not surprisingly, traffic and congestion was at the top of the list and a zeroing in on the need for more community spaces for different segments of the population — teens, seniors, sports facilities, recreation centers, places where people could rent a room, etc. Another concern was about the regional market and taking a look at Diamond Bar's position amongst all of its neighbors and wondering how a "town center" could remain viable when there are so many other strong retail centers nearby. There was a lot of concern over what the City of Industry was doing across the way and if they were to propose something much, much larger, could that consume the energy from something that Packet Pg. 91 6.3.a NOVEMBER 30, 2017 PAGE 13 GPAC might occur in Diamond Bar. Finally, housing was a topic that was discussed a great deal with a pretty big range of opinions. A number of people at the workshop expressed a desire to see more housing, specifically for a broader range of household types than exists with the current housing stock provides such as housing that is suitable for renters, for younger generations (lower price point), lower income individuals, seniors, and so on. At the same time there were a lot of people who said they believed there was no need for more housing. Online Survey Results: The survey was structured in order to get similar feedback to how the alternatives were presented at the workshop. The survey was available online in three languages (English, Korean and Chinese) for about a month from the middle of October through the middle of November. About 640 responses were received, the vast majority of which were in English with a handful of responses in Chinese and Korean. It is important to remember that this survey was not designed to be a scientific survey — it is not statistically valid to the population because anyone could choose whether or not to fill it out. Statistically valid surveys are a lot more expensive to conduct and are typically done by telephone which does not portend well to the type of visual information. However, the team believes it is important to ask a couple of demographic questions to have a sense of comparison between the survey respondents to the City overall to see how well they match to further determine response bias. Generally speaking, the people who chose to participate in the survey were generally older than the population as a whole and somewhat less ethnically diverse. The survey asked participants to rate the alternatives on a scale of one to five with five stars being the best and similar to the workshop, Alternative 1 received the highest number of five star ratings followed by Alternatives 2 and 3. Survey participants were asked to rank priorities in order 1 to 5 of what types of impacts they considered to be most important in making their decision. People ranked infrastructure needs first, transportation, then fiscal health, and job opportunities and housing last. When talking about infrastructure the survey was not specific as to which infrastructure was being discussed and from the nature of the responses and because people were able to write in open ended responses people were not thinking about infrastructure as was earlier discussed but instead conflated infrastructure and roads as well as, parks and open space. As a result, many of the comments related to infrastructure had to do with roadways, roadway maintenance, parks, open space, community facilities and so on. It was clear from the responses that this is what they meant by infrastructure. People also had the opportunity to suggest additional priorities and in this instance there was a lot of mention of parks, recreation, open space, environmental impacts, safety and City character and maintaining quality of life. Finally, there were a couple of additional themes revealed in the open-ended responses. Again, many of the open ended responses had to do with traffic, many also mentioned reluctance to develop on the golf course citing it as an amenity Packet Pg. 92 6.3.a NOVEMBER 30, 2017 PAGE 14 GPAC from an environmental and open space standpoint and something that really created "city character" as something they identified with. At the same time, those that preferred Alternatives 2 and 3 focused a lot on the flexibility which came up most frequently in talking about what advantages those alternatives offered. Housing continues to be a divisive issue. In open ended responses there was a huge range of opinions expressed with regard to housing. Many people said no additional housing was needed as well as, those saying the City could really use a broader range of housing to meet the needs of the whole community.. The last topic that came up frequently in the open ended responses had to do with transit in general, orientation toward transit and the need for alternative modes of transportation over a variety of types going hand-in-hand with frustration about traffic congestion with people looking for easier ways to get around. Similar to the workshop, the survey results are summarized in a detailed report to the Committee including full responses to all of the open ended questions and is available for the public on the project website. Ms. Martin said that the remainder of this meeting will consist of Q&A from the GP, open the meeting to Public Comment and return to the GPAC for deliberation on the alternatives with the intention to arrive at a preferred alternative and to make a recommendation to the Planning Commission and City Council for consideration at their next joint meeting to be held at the end of January 2018. If the committee decides that none of the three alternatives is the right answer, it may suggest a hybrid or different solution. The team took the committee's direction from the last meeting and analyzed it for this meeting, but with the new information the GPAC. may choose to continue modifying any of those alternatives. M/Sherwood referred to a graphic that shows how the survey participants gave their star ratings to each alternative and announced that Alternative 1 received 197 five-star rating; Alternative 2 received 177 one -star rating and Alternative 3 received 196 one -star rating. There was a high rating for Alternative 1 and low ratings for Alternatives 2 and 3. M/Ramirez asked if the consultant team did an assessment of what will happen with the City of Industry project west of the SR57 and what influence or impact that would have. In his opinion, that project and its scope might draw away from something the GPAC might want to consider. Lance Harris responded that in this analysis, that was not looked at directly. It was almost a year ago when the market analysis was done and some of those issues were considered. Fundamentally, retail is tricky because there are no rules that say that just because someone builds something means that it will get more demand. There are plenty of examples of a better products oriented toward a more diverse RD&E (Retail, Dining and Entertainment) that may not be completed Packet Pg. 93 6.3.a NOVEMBER 30, 2017 PAGE 15 G PAC without an outlet project. Specifically, it was not looked at. From an economic perspective in this context the task was to evaluate differences between the alternatives and not serve more site-specific development and opportunities. M/Ramirez asked staff what they know about the City of Industry project and what its effects might be. CDD/Gubman explained that there is complete absence of transparency with respect to what Industry is doing there. Staff has attempted to discern what their intentions are for that site and the only information the City had access to was what the public -at -large also saw which was some renderings for a potential regional outlet and staff's understanding is that at the moment, that project is not going forward for the present. Beyond that, staff is unaware of their intentions. M/Ramirez commented that there is a lot of work going on for a project that isn't going forward. M/Black asked if it was correct that all three Alternatives are net positive from a fiscal standpoint and Ms. Martin responded affirmatively. M/Black asked if the team had checked the project examples such as The Shoppes, Victoria Gardens and Brea to see if those were net positive. Mr. Harris said he worked on The Shoppes project and confirmed that it is net positive but cannot speak to the other projects. M/Black asked Mr. Ledbetter if the waste water figure of 5-15 percent was an acceptable percent and Mr. Ledbetter responded yes, that it is well within the planning horizon numbers. M/Black mentioned that he too is concerned about walking blindly not knowing what Industry does. M/Busse asked the team to describe what the border would be like between the commercial and residential area in Alternative 3. Ms. Martin responded that for that site there is a big grade change at the edge of the golf course. Along Golden Springs Drive there is also a grade change so people accessing the golf course at that point would enter and drive down into the site. Next to the residential there is a very generous buffer that would be green space and landscaped to provide an opaque border between the residential and commercial. M/Busse asked if the locations of the TOD's was appropriate being next to Metro stations. Metrolink is contractually limited to five round trips per day on this line because they do not own the tracks and he wondered if people would want to live in a transit -oriented development with that limitation. Ms. Martin wanted to be sure to establish a distinction between the town center sites which are not intended to be transit - oriented and the TOD sites for which a quick feasibility analysis for higher density housing was performed. While it is true that in its current operations the Metrolink Station does not operate at headways that many would consider to be convenient for all users, there is certainly potential for that service to improve in the future. That being said, it is a very large area that already has quite a bit of fairly dense housing on a lower scale with very small lots. It is a very diverse area with a lot of Packet Pg. 94 6.3.0 NOVEMBER 30, 2017 PAGE 16 GPAC employment, smaller shops, a school and so forth. So the prototypes that would be able to be developed under the land use designations that the team is broadly calling TOD because of its proximity to the train station are things that would be feasible in the market today and would fit into this area even if people who choose to live in this part of town but do not necessarily .use the train station. She said she did not believe it could be assumed that all of the people in the neighborhoods there now necessarily live there because they use the train every day. Perhaps some do, perhaps some do not. It was more a response to the committee's desire to see this as an area that could potentially support some higher density housing but she did not think that the rail and operations of such is critical to projects like this moving forward and being successful. M/Ramirez added that Foothill has also turned this area into a bus transit as well. As someone who has ridden that line for over 20 years and watched other lines, it really is demand driven and they can add as many trains as they wish without revisions to the Union Pacific contract. There are limits with respect to the number of additional trains but there is no reason why what is being operated now cannot be expanded with more cars. VC/Worthington felt that the committee was most interested in what the residents of Diamond Bar have to say and why he attended the Community Workshop. Attendance from the community was incredible. In the interest of the folks who were at the workshop as was mentioned, more than half of the tables had preferred Alternative 1. His count was 10 out of the 13 tables wanted Alternative 1 and wanted to be clear that for the record, it was the broad majority of participants. M/Rivera asked how the current analysis accommodates what could happen in the future with Tres Hermanos Ranch and with the Sphere of Influence Diamond Bar has at its southern portion. CDD/Gubman said the current approach is to not propose any changes to the current General Plan designation that covers the Tres Hermanos Ranch area. Currently, the General Plan states that before any development can occur in Tres Hermanos, there would have to be a comprehensive Specific Plan developed for that site. Currently, the General Plan establishes a density limit for all but 16.3 acres of Tres Hermanos at one (1) dwelling unit per five -acres and that remaining 16.3 acres would allow a higher density all clustered just south of Diamond Ranch High School. Again, this plan does not touch the Tres Hermanos area. There are other factors that are influencing the fate of Tres Hermanos and being that the entirety of the 2,450 acres that span the cities of Diamond Bar and Chino Hills are owned by City of Industry, there are very few options to consider at this point beyond the physical characteristics of the site which may accommodate a replacement golf course if that is ultimately what the alternative preference is to develop on the current golf course site. Presently, Diamond Bar has a pin on Tres Hermanos as one of the replacement opportunity areas. Packet Pg. 95 6.3.a NOVEMBER 30, 2017 PAGE 17 GPAC M/Mao asked the team if they considered how difficult it might be to convert the privately owned buildings in Alternative 1. Ms. Martin said they could not be forced to do so but presenting a vision is one of the first steps toward doing so and finding a developer who wants to consolidate it is a very important step toward getting that done. There are moves toward such a vision such as putting infrastructure in the streets or requiring certain parts of a development to be built in such a way that make it more possible for that to happen. There are definitely a lot of moves in order for that to happen. As far as logistics and getting such a development to happen this is probably the more complicated alternative. The golf course is one - owner. In Alternative one, there are multiple owners and it will probably take a long time to phase in which would probably be done over time. M/Mao said that he was not stating a preference but that the golf course was only being enjoyed by the golfers and if it was open to everyone it would provide more uses. M/Martin asked that this session be limited to Q&A with discussion to follow. M/Ramirez said that for a town center to be successful it would need to incorporate a walkable space. He likes the idea of having neighborhood mixed-use adjacent to Alternative 1 and it makes sense that if symmetry was created where people could walk. If Alternative 1 could be converted into a true "town center" that is walkable that would make sense but he is concerned that with the SR57/60 Confluence project, Alternative 1 is not really a solution or Big Fix because it does not have any connectors for the 57/60 and it will continue to dump 57 traffic onto the space between the neighborhood mixed-use and the town center mixed use. He asked for the team's opinion about having that much traffic between these two really important projects. Ms. Martin said that traffic obviously continues to be a big concern and M/Ramirez is correct that even with the improvements Caltrans has in mind there will continue to be a big funneling of traffic onto this area which is one of the reasons the team chose to design Alternative 1 in such a way that it did not have the "town center" face onto Diamond Bar Boulevard because it would not function as a real "main" street. It does have an advantage in its location of being highly visible. While traffic is certainly a pain to residents, retailers really like it. The more eyes that go by on a street, the more retail attracts so it presents an opportunity from that standpoint. M/Ramirez is right that from a circulation and access standpoint, it may continue to be a challenge. Mr. Harris agreed that if Alternative 1 was to go forward it would require very specific designs in order to account for all of the traffic on Diamond Bar Boulevard including buffers between pedestrians and the roadway, safety improvements, Packet Pg. 96 6.3.a NOVEMBER 30, 2017 PAGE 18 GPAC crossing concerns as well as, routing traffic into specific driveways that would keep vehicles and pedestrians separate. Someone spoke off -mike about traffic coming down Diamond Bar Boulevard at a high rate of speed and asked if Mr. Harris would recommend that traffic be slowed down to discourage cut -through traffic. Mr. Harris said it was a very good point for which he did not have an answer about whether or not the rate of speed should be slowed down especially when there are considerations underway about the signal coordination which is intended to move traffic from intersection to intersection at a higher pace. Speeds next to pedestrians is a major concern, especially in a town center area which will be a high concern in this case. M/Sherwood wanted to understand the process that would be involved in moving the golf course, getting land to put it somewhere else, who would acquire the land where it currently exists and develop it and at the same time build a golf course somewhere else and who would pay for it? CDD/Gubman said that Mr. Sherwood asked a very good question. This is a long term planning document that looks out 20 years into the future and is clearly not something that will ever be logistically easy to do. The General Plan would at least establish the policy and the vision for that to happen and it would potentially telegraph the desire for a town center to be established there. But it will take a lot of work by the City leaders through economic development and lobbying efforts to find a private sector partner who would have the wherewithal to undertake such a complex effort. There is no delusion about how difficult it would be to pull that off. One thing he mentioned earlier was the trend that has been observed about declining interest in developing golf courses further or closing existing golf courses and repurposing them for other uses, so with that in mind, if the town center alternative on one of the golf course pieces is preferred and there is a change in views about what kind of recreational amenities would be appropriate within the county park system, there may be a smaller replacement acreage that would need to be sought. If the portion of the golf course at the south part of Grand Avenue was to be redeveloped, the remaining portion of the golf course could either be reconfigured for a smaller golf course or for another palate of recreational uses, the replacement acreage would only be that 35 or so acres on the south end. But clearly, this has to be something that is going to require the initial vision, establishment of a policy and a long commitment to see it come to fruition. Aside from the golf course, there are many examples where town centers or downtowns were developed that required years of commitment and political will. The Birch Street downtown area in Brea took over 20 years for the City to assemble parcels in order to make that plan come to fruition. The Village West project in Claremont also took years and a lot of persistence through the process and the challenges to Packet Pg. 97 6.3.a NOVEMBER 30, 2017 PAGE 19 GPAC get to the end point. Realistically, it has to be decided whether or not the City wants to go there and once that policy is set the real work would have to move it forward. M/Sherwood said that CDDIGubman said that golf courses were on the decline. However, M/Sherwood did not believe that applied to public golf courses because most golf courses are private. CDDIGubman cited the Empire takes project in Rancho Cucamonga was a public golf course and there are other such examples. M/Cindy Liu said that the team indicated there would be job creation in the neighborhood of 300-575 and would those be direct jobs and what would the indirect impact be to jobs. She was curious to know the methodology used. Mr. Harris responded that imbedded in the fiscal impact are assumptions based on the amount of people per square foot of some space such as office space. In the town center development alternatives there are commercial uses they are generating jobs in the sense that they are building commercial space that would generate employment. The analysis did not look at economic impacts in terms of secondary benefits of having that employment but used simple ratios that were imbedded in both the planning work as well as the fiscal model to calibrate any noticeable differences between the three alternatives from the job perspective. M/Black said it seemed to him when reviewing the packet that during the workshop there was little overall concern for the TOD entities because it appeared there would. be little or no disruption of the public by having them and that it would be a good thing. Ms. Martin said that the entire first phase of the General Plan Update process was really about issue identification and visioning focus and asking community members what their interests were, what their priorities were and what they wanted to see the General Plan tackle. One of the things that came up frequently in the first phase of visioning and issue identification outreach was the desire to be able to do things like go out to restaurants, have a shopping experience and remain in town in order to do so rather than having to drive to neighboring communities that have been mentioned throughout this presentation. The alternatives that were developed including the preliminary concepts that were presented to the GPAC at its previous meeting were all based on those desires the team heard expressed from the community. This is not something that staff or the consultant team came up with, they are all attempting to address topics, priorities and issues of concerns from Diamond Bar residents throughout the process. Initially, one of the preliminary concepts that was put forth for the GPAC's consideration at the very beginning of this process (about six months ago) was an alternative that showed Packet Pg. 98 6.3.a NOVEMBER 30, 2017 PAGE 20 GPAC a town center at a place where most people would consider to be Diamond Bar's center right now which is at Diamond Bar Boulevard and Grand Avenue. The team called that location the "no town center" alternative. In other words, strengthen what most people consider to be the town center today and not look at intensifying any of the other areas. She said that largely due to traffic concerns, the GPAC instructed the team to not carry that alternative forward. So the alternatives that are seen today and ones that the team analyzed are based not only on a few different concepts that could be used to help people see how their priorities could be manifest over time but also based on the GPAC's direction from its previous meeting. M/Black said he was speaking about the Transit Oriented aspect, not the town center that in his assessment of the report he saw very little public concern over a Transit -Oriented alternative that have been presented this evening. It seems to be well -accepted that that might be a necessity or would be welcomed, to have residential perhaps close to the Metro, bus and freeway system to keep the traffic off the street. It seemed that was more acceptable even with a mixed-use residential as is seen in the Brea area or in the Village in Claremont with residences above and retail below, Ms. Martin said that M/Black was correct. One of the other points of conversation at the last GPAC meeting was what shape should the area near the Metrolink Station take. Several of the original concepts involved retaining more of the industrial character and seeing that more as an employment center and in the discussion with the GPAC as well as, many members of the public, there was an expression of interest in saying no, it doesn't make as much sense to have that be an employment center, that's a place where higher density housing would be more appropriate than in the town center site. M/Sherwood said that currently Diamond Bar has three main areas of retail, the Golden Springs/Diamond Bar Boulevard area, the "current" town center at Grand Avenue and Diamond Bar Boulevard and on the south end, the H -Mart Plaza Shopping Center. What consideration has been given to if a new town center is developed (Alternative 1, 2 or 3) could it possibly have a negative impact on the other retail areas of the City drawing business away from those businesses. Mr. Harris said that when the market analysis was done the critical question is that under all metrics the City is losing retail spending because residents are going other places to shop which puts Diamond Bar at a disadvantage compared to all of its neighbors. It could happen that when you add more retail it will take away from other retail. However, the bigger point is that there is a lot of demand that is not being captured in the City which the team found in its market analysis. If it was a different circumstance that would be a totally appropriate concern, but given the It deficit Diamond Bar has on a per -capita basis citywide and given residents' income Packet Pg. 99 6.3.0 NOVEMBER 34, 2017 PAGE 21 GPAC level and spending behavior the team observed, it really should not be something of utmost concern. In addition, retail comes in different typologies and this is not strictly interchangeable retail. This discussion involves a more diverse setting with dining, entertainment and other amenities that attract a different kind of spending than more of the utility spending that would be on a day to day needs basis. M/Sherwood said that according to the statistics, currently 45 percent of the acreage is residential, 10 percent is schools, parks and open space, 30 percent is agriculture and 4 percent commercial. The report says that with Alternatives 1, 2 and 3 the commercial would stay at roughly 4 percent so he does not see how retail sales would be increased with commercial staying at 4 percent. Ms. Martin said that the table Mr. Sherwood quoted referred to overall gross acreage from a land use designation basis and does not necessarily have to do with the footprint of the buildings and how big or dense they are. Mr. Sherwood asked how the City can address the fact that it is surrounded by two counties that have lower sales tax than LA County. He believes that the two percent difference drives people out of the county to shop in Chino Hills or Brea because of the lower sales tax. Chair/St. Amant asked how feasible Alternative 1 is financially. Alternative 1 requires parking structures which gives it a negative RLV of something like $154,000 per acre and does that make it unattractive to developers. Mr. Harris responded "yes." The residual land value says that if the land was given away for free for which you received a residual land value of zero, built into the model is the developer's profit, etc., so it would be an attractive investment. If it is a negative number what that means is unless the City subsidizes the project to that degree it would not be beneficial from the developer's perspective to move forward with the project. As previously stated, given the structured parking costs it makes it cost prohibitive now. That is not to say that in the future with real appreciation and being more attractive it can be better, but it is based on today's rents and today's market. Ms. Martin said that as Ms. Lin said, the concepts that were developed are illustrative in nature and are intended to show a handful of ways in which these sites could be developed. There are certainly other configurations that could be done differently. She said that it is true that on site 1 the constrained nature of the properties, existing roadways, existing developments, mean that if the City were to continue to require its same number of parking spaces per square foot, yes, probably structured parking would be required for practically any purpose at that site. However, as Ms. Lin said, the development concepts that are shown here are actually quite conservative from a density and intensity standpoint and mostly Packet Pg. 100 6.3.a NOVEMBER 30, 2017 PAGE 22 GPAC envision single -story developments. Certain as value is added by adding saleable or rentable space to a project, the revenue side increases. So if the consensus was to proceed with pursuing a town center at this site in the long term, what the team would do is not say well, gosh, this one concept we drew up isn't feasible as drawn this way in today's market, and therefore, it is not possible. There are different levers that could be pulled in order to make that feasible. And with parking structures in particular, those are commonly things that are developed through a public/private partnership because the city does tend to see a great benefit from having a parking structure and they are very expensive for developers to provide. So when we see these types of town centers in other places, often that biggest ticket item — the parking structure, is developed through a partnership with the City which helps offset some of the cost. We often see development that is permitted at slightly higher density than what the team has shown to allow more revenue to return to the developer. So, there are ways in which this could be modified, but as drawn and if this were to happen tomorrow which is the point in time snapshot that analysis shows, it is not feasible in this configuration today. Recess: Chair/St. Amant recessed the meeting at 8:20 p.m. Reconvene: Chair/St. Amant reconvened the meeting at 8:35 p.m. 6. PUBLIC COMMENTS: Melanie Paulson, 21919 Santaquin Drive, stated that as per the 1995 City of Diamond Bar General Plan under the topic of promotion of viable commercial activity, it states that the City will play a proactive role in business and economic development, availability of a full range of desired retail goods and services and production of needed City sales tax revenue will be addressed by an economic resource strategic plan. Today, our City experiences economic blight to say the least. The Diamond Bar Chamber of Commerce faded approximately 10 years ago and since that time, our City has been supporting the Regional Chamber of Commerce, San Gabriel Valley. She asked the following questions: 1) why did the Diamond Bar Chamber of Commerce fail? 2) Is the Regional Chamber of Commerce San Gabriel a City of Industry affiliate? 3) Assuming the City of Diamond Bar has been working with the aforementioned SGV Chamber, why is our City in a downward economic spiral as seen by the vacant businesses all throughout town? 4) What is our City doing to fix the problem aside from appearing to depend on new development, to save us? 5) Can we go back to the local City Chamber of Commerce? 6) What was the Economic Resource Strategic Plan promised in the 1995 General Plan and why did it apparently fail? 7) Will the projected jobs provide salaries large enough to support the employees to live in Diamond Bar? And because this probably won't be enough to allow them to live Packet Pg. 101 6.3.a NOVEMBER 30, 2017 PAGE 23 GPAC here, that's going to make traffic even worse. How do we rectify that? She would appreciate written answers to her questions no later than December 19, 2017, and she will mail her comments to the City. R. Lee Paulson, 21919 Santaquin Drive, said there has been a lot of conversation about Alternatives 2 and 3 and a lot about how the current plan is to land from Tres Hermanos to replace the golf course. But there is one key point which is, if the Tres Hermanos property is owned by a private individual or a private corporation, then the Diamond Bar General Pian applies to how that land is used. But if the land by another governmental entity such as the City of Industry, which it is, then that entity has the say in how that land is used and local control is basically lost. Given the fact that the City of Industry has been less than transparent about their intentions and given the fact that they have a very different objective for what they wish to do with that land, why is this body even looking at Options 2 and 3 at all when the possibility exists that the City may not be able to acquire on land necessary to move the golf course there (Tres Hermanos). The issue with Alternative 1 is building a parking structure that could have a negative impact on the profitability of the developers but he has not heard any options for 2 and 3. Somebody has to pay to move the golf course and somebody has to pay to build another golf course, it seems to him that when all of that is sorted out it ends up that Alternative 1 does not look as bad as it is made out to be. Allen Wilson said he was concerned about a meeting that took place with Supervisor Hahn which was not disclosed and stakeholders in the community should be invited to participate in such meetings and have a voice and know what is happening. Someone alluded to the fact that City leaders will make a decision on this and he wants the GPAC to know that the community members will make the decisions and that they should lead the vote on deciding what project they want. He is concerned about Alternative 2 and 3 and a lot of talk about Tres Hermanos. Tres Hermanos has been brought up tonight a couple of times about what to do with it, move it and so forth. He lives across the street from the golf course and those who live on Golden Springs and Prospectors will be impacted. The GPAC needs to consider environmental health and livability. He believes in a free market system and a clean environment for everyone in Diamond Bar. There has been a lot of talk about increasing revenues and services. He wants to be sure the City government can provide essential services to Diamond Bar. An interesting proposal about a community building for Alternative 1 for 16,000 square feet and Alternative 2 and 3. Diamond Bar's Community Center was completed in 2004 and the City is still paying for that building and losing money on that building. It's a negative cost to the taxpayers and that needs to be considered. The City needs to maximize the use of what it has and he believes Alternative 1 is the best solution for the community for the development the City has. He has a concern about the parking structure of 1200 spaces and three levels because it will have a negative impact. He wants the GPAC to listen to the community. It is nice to have Packet Pg. 102 6.3.a NOVEMBER 30, 2017 PAGE 24 GPAC staff input. Staff has a lot of power but we have a say too because we live here. Some staff live here, some staff do not live here. He wants the GPAC to understand residents live here and hopefully that the golf course would stay in place. That is his biggest concern. We can leave it the way it is. Election by Council districts is becoming more distrustful with assets and people like him are going to be impacted. The golf course is his only environmental buffer. Douglas Barcon said that the drawing showing the parking structure (Alternative 1) appears to take out a restaurant. Gentle Springs is a private street and the map shows a new street continuing onto Prospectors which is going to open up traffic flow into Prospectors and the neighborhood north of that area with cut -through traffic and so forth. Most of his comments tonight are based on traffic. Regarding the golf course, Alternative 1 seems to be the best alternative; however, looking at the other alternatives with the golf course, moving that golf course to the area on Tres Hermanos off of Phillips Ranch Road means the golf course will benefit Chino Hills and not Diamond Bar. Any housing in that area will also favor the restaurants and businesses in Chino Hills even though it is Diamond Bar. Putting the golf course over there does not really serve Diamond Bar. Looking at sustainable infrastructure, not just infrastructure, retail is basically contracting. If the City is trying .to build new retail in a situation or environment where it is contracting it will end up with businesses that are going to fail which means that they are not sustainable and the City will have more blight. Looking back at traffic there are more traffic signals on Diamond Bar Boulevard and Golden Springs Drive and at the northern end there is Lanterman which was purchased by CalPoly and Highland Springs that crosses over the SR57 will be the only eastern access point for that and that is going to run traffic in and out of Lanterman and it is going to conflict with the traffic along Highland Springs and all of that proposed building with the multiple housing development south of that is going to be a traffic nightmare he suspects. In looking at Lorbeer Middle School if a town center is put there with a hotel across the street it will increase the likelihood of vehicular/pedestrian collisions which means this body may wish to look at the cost and feasibility of putting pedestrian overcrossings over Golden Springs Drive and Diamond Bar Boulevard in order for children to cross. It looks to him like Smart & Final and CVS will be taken out and housing is put behind the current Smart & Final location which he is not sure can happen with the property owners. Rancho Cucamonga on Foothill Blvd has coordinated signals and they are coordinated in such a way that when you get one red light you get all red lights and it does not work too well. People really don't need a nine -hole golf course so if you do Alternative 2 or 3 it will end up taking out the whole golf course because it would no longer be viable at that point. Tres Hermanos is a wildlife corridor and regardless of whether Industry wants to put something on there in the way of a solar farm or whatever, it is still a wildlife corridor and we don't want to impact the wildlife like Industry already Packet Pg. 103 6.3.a NOVEMBER 30, 2017 PAGE 25 LCI XI[« has by topping the hills east of Grand Avenue and north of the SR60. The impact so far is that it has driven all of the mice, rats, raccoons, skunks and coyotes into the neighborhood to the east. Grace Lim -Hays, 21323 Cottonwood Lane, said she participated in the last community outreach meeting after receiving an invitation to do so which was a very enjoyable session for her to know that so many like-minded citizens of Diamond Bar were invited to speak. Many feel that Alternative 1 is the best choice because it respects the character of the City, its history, values and needs although she does question the mixed-use transportation corner adjacent to her neighborhood because she can barely turn left or right as it is and sees an even bleaker future with the purple color designated to their corner. The concerns raised about Alternative 2 and 3 are not just significant, they are powerful and difficult to contain and predict. A lot of these studies might sound good on paper but she is glad that people have pointed out that the City of Industry's plans are some kind of dream they sometimes share with Diamond Bar, Historically, the EIR was never completed and Industry is exempt from things that have happened in the past. Residents have to know those forces that are critical to our City are hard to contain and hard to predict, especially with the traffic and how building affects the environment. The loss of trees and land mean more flooding and changes in temperature. For Alternatives 2 and 3 although it holds the promise for potential parks, that is actually very specious in her view and an uncertain promise. To her it is a carrot that might never materialize because the land as indicated on the map (purple) means mixed-use which really means potential for money and profit which really means instead of playgrounds for children it will be a playground for developers. Diamond Bar is really gambling on its character and could potentially lose it to retail and overdevelopment. Residents have already heard it is going to be herculean to establish a new golf course and we already have one and to imagine that Tres Hermanos can remain as it is, is also specious. Alternatives 2 and 3 unleash severe conflicts of interests in the City and a potential Pandora's Box because in truth, although it is flexible, citizens do not really get to vote on the kind of flexibility they would like to see. 'It is really in the hands of political agents and unfortunately, based on past experience for some citizens, political agents can be agents for other interests outside of the City. Alternative 1 makes the best use of existing space and builds on the progress of the existing Sprouts and the direction it takes. it truly defends the City's character, its legacy and the meaning of "who we are" and if makes sense to pursue a gradual evolution for which Alternative 1 provides that opportunity. Alternative 2 and 3 are on steroids which is dangerous and harmful to the City's health. Jim Hays, 21323 Cottonwood Lane (near the Metrolink), said that he and his family have lived in Diamond Bar for a couple of decades and are concerned about the potential for mixed-use development which does not seem to be a variable in all three alternatives. He gave the following reasons why he believes Alternative 1 is Packet Pg. 104 6.3.a NOVEMBER 30, 2017 PAGE 26 GPAC best for the people. First, one of the goals with the City of Industry surrounding them, there are already more -doors in terms of the green space. So open space is important to them which is what drew them to Diamond Bar. Alternative 1 seems to preserve more open space than Alternative 2 and 3. Second, Alternative 1 utilizes space which is already developed with a huge parking lot by the old Kmart/Sprouts location. Third, Alternative 1 would not require removal of a lot of trees and if there was building permitted on the golf course location there is a nice canopy of trees on the border, some of which would likely be taken out. The "town center" sounds exciting, and it appears all three alternatives provide about the same revenue so with Alternative 1 there would be the least amount of damage to the existing green and open space. He urged the GPAC to recommend Alternative 1. Diego Tamayo, 1653 S. Diamond Bar Boulevard, said that concerned youth and citizen activists have been conducting ongoing informal interviews with many sources regarding their general inspection of the City. Survey interviews began April 2016 addressing local and sphere of influence sources. One question received general impression feedback. The question is "regarding land use and planning, what is your impression of the City of Diamond Bar?" These are responses that have come in from various sources, organizations, agencies, etc. From Fullerton University Urban Planning Department -- Diamond Bar hillside developments are a good example of what not to do. The City of Glendora staff and residents, referring to the hillside ridgeline overdevelopment called it — "the Diamond Bar effect" with a negative connotation. A land use attorney from Upland said that "Diamond Bar has not fulfilled its environmental obligations considering its existing natural resources. And various residents, city staff, planners, environmentalists, conservations, allies from San Dimas, Brea, Walnut, Montebello, Glendora, Claremont, La Verne state and county conservation agencies said Diamond Bar has terrible planning. The City of Industry owns Diamond Bar. It is no accident that Diamond Bar's City Council does nothing. Diamond Bar has never fulfilled its General Plan. Diamond Bar is foolish to wreck the hills he values which make it desirable. Diamond Bar favors brutal development of Valvalos to fill in a pristine canyon for a failed housing development is deplorable. And from a Diamond Bar citizen moving away, he would never move to The Country Estates — it is ugly and overdeveloped. I'm leaving The Country Estates after 40 years. It breaks my heart to see my neighborhood completely ruined. These few impressions speak to the opportunity and responsibility the City has to perform its due diligence in working toward the best planning practices to move toward resiliency. Robin Smith, Bellows Court, said that Diamond Bar now has a Diamond Bar/Pomona Valley Sierra Club Task Force which provides a structured environmental effort to try to preserve the very important environmental features. She pointed out that there are ongoing environmental surveys that are ground Packet Pg. 105 6.3.a NOVEMBER 30, 2017 PAGE 27 GPAC trothed and protocol surveys to look at more sensitive species in the City as well as, in Tres Hermanos. The task force does not trespass, members peer over the fence and take documentation. There is serious sensitive species distributed throughout Diamond Bar including the California Gnatcatcher, coastal wren, eagles that go in and out through Tres Hermanos as well as, palm turtles and they are looking for the San Gabriel snail. When she was a young person in the City of Huntington Beach, her father was an avid golfer and he drove the distance to play at the Diamond Bar Golf Course. Not to ignore all of the regular social events that are held at the golf course, that facility is an historical venue that gives Diamond Bar identity, whether or not one plays golf. About the traffic, she asked if Fehr & Peers could comment on the scientific studies that prove that road widening does not reduce traffic but actually increases it. These studies have been done by Caltrans and this concerns her greatly because road widening never fixes congestion. The thought was that the widening of Grand Avenue would fix traffic problems and we are here again. If there is some improvement she has been told it is temporary. The future stats on whether or not it will relieve the traffic is questionable. The main business of the City of Industry is "goods transit" and Diamond Bar is in the middle of a goods transit artery and that is the problem. She has attended City of Industry meetings and they have said in their meetings they have no idea what they are going to build there. And they are very flustered by it because they are in debt according to that project and they look forward to the Tres Hermanos property to get them out of debt. She is very disturbed that the City of Industry gamed the system for the NFL stadium so they could get around CEQA. They have violated CEQA and she has investigated this and they owe mitigation for at least 10 acres of coastal scrub, three acres of oak woodlands and it is a blue line stream which is Diamond Bar Creek which goes past her house, through Steep Canyon, through Sycamore Canyon and it will go through Alternatives 1 and 2. Her question is, how does the City mitigate the 100 percent protection of a blue line stream? Is Diamond Bar going to be like City of Industry and ignore CEQA? She has talked to the federal agency that holds the mitigation permit for CEQA and she was told the City of Industry just ignores them. So there is an entity that is apparently acting above the law and that concerns her greatly when she sees the influence on her City. She does not think that Diamond Bar can treat the City of Industry like a City — it's a corporation and they do whatever they want to do. But that really disturbs her when she thinks Diamond Bar is going to do speculative real estate just like they do. Speculative real estate is not good planning and we cannot afford to make assumptions. Does Diamond Bar have the money to pay for plans that are assumptions? She questions the wisdom and prudence of that expenditure. And the citizens deserve better. She would like for the GPAC to just think about these important issues because there is no second chance when all of this is gone. Virginia Pranik, 364 S. Prospectors Road, said she is very impressed with the seriousness everyone is putting into this project. She wants to call attention to Fall Packet Pg. 106 6.3.a NOVEMBER 30, 2017 PAGE 28 GPAC Creek Condominiums because on the Alternative 1 map it is the big green area on South Prospectors. Fall Creek is a condominium community of 144 units and Alternative 1 will have an impact on it. On the original maps it was shown in white as a change area so the condominium owners are very nervous and worried about losing their homes to eminent domain. Or, is that outside the plan. Palomino when it crosses Diamond Bar Boulevard becomes the private street Gentle Springs and on this scheme, it will end at the parking structure. But with the new street put in it will take away part of the Fall Creek land including at a minimum, her carport and that of her neighbors as well. She is very concerned about the status of Fall Creek and what it means to property values. She purchased her home in 1980 and she would lose money if eminent domain went into effect meaning she would get $70- 75,000 which would not allow her to park her car in a space and she would have to live in her car were that to happen. Many of her neighbors who recently purchased would not only get a small amount of money, they would have a mortgage they would have to pay and the integrity of their community is very important to them. Please take that into consideration as you make your decision. Janet Peets, 445 Golden Prados Drive, thanked Ms. Martin who is so well-spoken and so articulate when describing the details and her efforts are appreciated. She asked M/Black who has been in the real estate business in the City for Diamond Bar for a very long time, if he took a listing for a property on Golden Prados that backs up to the golf course today, would he give a premium to the price that he would ask for the house and in a couple of years when the land use changed, would he still be able to get that premium amount. She recently refinanced their house and there was definitely a difference given to their house because they had the golf course view. There is a lot of concern with the other properties as well, but there are a lot of houses that back up directly to the golf course and they all have a real big concern about it. Greg Fritchle, Walnut resident, said that as a candidate for the State Assembly last year out of the 55th District he is concerned about issues affecting the entire region so this discussion is relevant to him as is the discussion about Tres Hermanos who joins other speakers in opposing any compromising of the land there. He thinks people need to understand the distinction between undeveloped open space and parkland. Building a golf course in Tres Hermanos would have an environmental impact because there will be pesticides and other things that will foul the water there. Granted we are dealing with that issue with the existing golf course, but if you build structures there those are likely to increase the negative impact on the flowing water to a greater degree which he believes speaks against Alternatives 2 and 3. He tends to agree with people who have spoken that believe Alternative 1 is the best alternative. His question deals with pedestrian traffic which he believes is already an issue before redevelopment of that area because of the foot traffic from Lorbeer Middle School. The idea of a pedestrian overpass makes sense but he wonders if when studying that particular alternative whether redesigning that Packet Pg. 107 6.3.a NOVEMBER 30, 2017 PAGE 29 GPAC and the other intersections along Diamond Bar Boulevard to include a "pedestrian only" portion in the signal cycle that allows diagonal crossing might be a consideration for mitigating some of the traffic problems including the ability to make a right turn on red. Bobby Lee, 20541 Crestline Drive said he has lived in Diamond Bar since 1999 said he attended the first GPAC meeting and commented that everyone should not forget why they are living in Diamond Bar. He does not mind going to Brea or Chino Hills but he comes "home" to Diamond Bar. It seems to him from looking at the material the emphasis is on how to get a town center built and it is lost on him how the discussion got to this point. When looking at Alternatives 1, 2 and 3 one has to wonder if people were offered Alternative 4 or 5 that says "do nothing" they might prefer that alternative. Another alternative could be to maximize what we have. Strengthen what the City is good at and fill the holes in the things we're not as good at. He wondered how many people would choose those over ,the three proposed alternatives because if one actually reads the comments from the workshops and the surveys people tell you what they want because the best is the worst choice. He wanted to challenge the GPAC to "keep it simple." This seems like a very complicated process and most likely nothing will happen anyway to any degree. He lives very simply and has no agenda. He likes living in. Diamond Bar and looks forward to retiring soon and living in the City forever. He would prefer things not change too much. If you ask people, who wants to move to Chino Hills or who wants to move to Brea. If you want one of those cities, move, don't build it here. He believes the City needs to maximize what it already has. Someone said the City was under water on the Diamond Bar Center. He had a chance to visit and hiked the area. The only thing they are booked for is weddings. In his opinion, the Center is much underutilized and there is a lot of open space. He has probably visited only half the parks in this area and how often are they overflowing with people and one can't get in and can't park? Diamond Bar has enough open spaces. About the golf course, he came to Diamond Bar 10 years before he moved here because his in-laws live here. He maybe golfs three or four times a year but Diamond Bar Golf Course is one of the few that is a very good golf course and very reasonable. If the golf course could be enhanced to have additional dining options it would be a great way to maximize the area. And, retail is dying. Most people shop online. John Martin, 1249 S. Diamond Bar Boulevard, said he has resided in Diamond Bar for 44 years. One of the takeaways he got from the October 19#" meeting was that the center which is now considered Alternative 1 has been such a crappy place for such a long, long time and he can remember it being junky 30 years ago and he can also remember when the HMart Center, when Ralphs stopped all of the people from going in there, how that was a dead center for years. But what is that now? It is a vibrant center — a wonderful center. And what would happen to the Kmart Center if Alternative 2 or 3 were chosen? It would die, Absolutely crushed. His Packet Pg. 108 6.3.a NOVEMBER 30, 2017 PAGE 30 GPAC only thought is, why not create with Alternative 1 a wonderful shopping area and people say retailing is dead but if one visits the Brea Center on a weekend it is vibrant. There are restaurants, movie theaters and all sorts of stuff going on. Retail as one used to think of it in the Kmart era yes, it is dead. But retail as it can be is not dead and why would the City not just want to make that Alternative 1, put in overpasses with elevators and make it pedestrian friendly and yes, have an actual parking structure, but make that a vibrant area so that both sides of Diamond Bar Boulevard are included and it would be a wonderful center and it would continue the tremendous growth Diamond Bar has had. RESPONSE TO PUBLIC COMMENTS: Response to Melanie_ Paulson: CDDIGubman said there were a number of questions that Mrs. Paulson said she would be forwarding via email and staff will be glad to respond in writing via email as requested. Response to Lee Paulson: CDDIGubman said the comment from Mr. Paulson regarding the costs that would need to be factored into the effort to replace the golf course is noted. Response to Allen Wilson: CDDIGubman said there was a remark from Mr. Wilson regarding staff meeting with Supervisor Hahn's staff. City staff routinely meets with the City's elected representatives for consultation meetings. The meeting in question was to find out what their office's position was on the golf course site. The outcome of that discussion was fully disclosed in his August memo to the GPAC. Response _toDouglas Barcon: CDDIGubman said that Mr. Barcon and others raised good points about the potential issue regarding pedestrian safety with respect to Alternative 1 and Lorbeer Middle School. It is a very good point. There are currently vehicular and pedestrian issues at that intersection during amlpm peak hours with school crossings and so forth. Again, these presentations are very high-level conceptual layouts that basically program a menu of uses into that site and incorporate the parking requirements to serve those uses and provide some conceptual circulation plan. The more specific development related issues such as whether or not an elevated pedestrian crossing and other design features would have to be incorporated into an actual project, would be part of a project - specific review if, for example, Alternative 'I is the preferred alternative and in the future that alternative is implemented. As suggested by one of the speakers, it is likely to be an incremental buildout of that alternative to its maximum potential Response to Grace Lim -Haus: CDDIGubman said there were concerns expressed regarding the transit -oriented or higher density residential developments. Again, there would be project -specific issues that would have to be evaluated based on Packet Pg. 109 6.3.a NOVEMBER 30, 2017 PAGE 31 GPAC actual projects that come through to implement. Any General Plan policies and any new development of any substance would be subject to CEQA so traffic, safety and accessibility would be issues that would be part of that. Response to Jim Hays: CDD/Gubman acknowledge Mr. Hays' comments regarding Alternative 1. Response to Diego Tamayo: CDDIGubman acknowledged Mr. Tamayo's comments. Response to Robin Smith: CDDIGubman acknowledged comments from Robin Smith. With respect to her question regarding road widening and whether or not that is still considered a best practice was addressed by Paul Hermann who responded that yes, his firm is well aware of the concept that is known as "induced travel" -- when you build more lanes that provides more capacity and people who may or may not have been driving at the time may see more opportunity to drive and that concept brings more traffic to the roads; however, it is still Caltrans objective to provide as much capacity as possible on the roadways. PWD/Liu said that Diamond Bar has been experiencing cut -through traffic for decades. As a matter of practice and of the City's policy, when looking at certain roadways such as Brea Canyon Road for example, years ago Diamond Bar had the opportunity to widen that roadway from a two-lane to a four lane. This is a stretch of road that is used by cut -through traffic from neighboring cities as well as local residents and the City made it a point to enhance that area for the neighborhood residents and ended up widening the parkway which created a greenbelt that separated the roadway traffic which created a buffer zone between the residential neighborhoods and the freeway. Another example is Diamond Bar Boulevard where there are striped bike lanes which could have easily been converted to third and fourth lanes. The City did not do that. In addition, the City has the landscaped medians and parkways people enjoy as they travel the streets daily. As a matter of practice and City policy, staff continues to believe that there is a balance here in Diamond Bar. Chair/St. Amant said that he and PWD/Liu worked on the question of having a pedestrian crosswalk at Golden Springs Drive and Diamond Bar Boulevard for Lorbeer where the light .is turned red for pedestrian only crossing about 20 years ago and determined that based on the age of the kids and the amount of traffic it would not be feasible. They have those kinds of crosswalks in places like Pasadena and other cities where the pedestrians are generally older and it works where the speeds are not as high and the traffic volumes are not as high. With the amount of traffic at that intersection, it was deemed not to be safe. Packet Pg. 110 6.3.a NOVEMBER 30, 2017 PAGE 32 GPAC Response to Virginia Pranik: CDD/Gubman thanked Virginia Pranik for her comments pertaining to the Fall Creek condos. He stated that there is no intent to touch the Fall Creek property. If the site concept indicates any encroachment into the Fall Creek property.that was not intentional. The intent was to illustrate one way that the available commercial land inventory surrounding the Fall Creek condos could be developed. Again, there is no intent to incorporate any of the Fall Creek land into Alternative 1 and the City would, in principle, be loath to even consider eminent domain when residential properties are concerned. CDDIGubman said there was feedback on how Gentle Springs provides secondary and/or emergency access out toward Diamond Bar Boulevard for the Fall Creek condos and maintaining that secondary access would have to be retained in any master planning of a "town center" concept. Response to Janet Peets: CDDIGubman stated that Ms. Peets directed a question to M/Black and when CDDIGubman completes his responses he will turn the meeting back to Chair/St. Amant and ask him to direct how he would like that question to be responded to. Response to Gregg Fritchle: CDD/Gubman said there were a number of comments expressing the pros and cons and if he heard correctly, his conclusion was that Alternative 1 would be the least invasive from different perspectives than considering developing on the golf course property. There was also a reference to how to address pedestrian circulation near the Lorbeer site and Chair/St. Amant addressed the geometrical design of that type of crosswalk and how it is really context -based and would be something to be considered at a project specific level. Response to Bobby Lee: CDD/Gubman responded to comments from Mr. Lee regarding the fact that the committee can certainly consider an Alternative 4 which would be the "no project" alternative or the defaults — keep Grand Avenue/Diamond Bar Boulevard intersection as the de -facto town center and as we discussed previously, about complete street and place -making enhancements to make that a more attractive center of the City. Chair/St. Amant recognized M/Black to respond to Ms. Peets. M/Black said that in order to respond to her comments one would have to actually see a particular property with a particular viewpoint in a particular setting. In general, if one is looking at a property that backs up to a commercial entity it would have some effect on a property value where you are comparing a view of a golf course versus a commercial entity. The view of a golf course versus a park may have no effect but again, it would be specific to a specific property. M/Ramirez said that in the swap of the golf course he thought there was a good question regarding the residual land value and whether or not the swap of the golf Packet Pg. 111 6.3.a NOVEMBER 30, 2017 PAGE 33 course and the need to develop another golf course was factored into the RLV and was not sure he got a clear answer on that question. Mr. Harris said not specifically because what is being tested in this instance is what the value someone could pay for that land so in order to be specific we would have to know what the replacement cost would be. If one uses the purchase amount of $42 million it equates to' $17,000 per acre (2400 acres) or 40 cents per foot. That is not the market value but assuming it could be purchased for that amount. This does not include the cost of actually developing the golf course and water features. The task was to understand the differences between the alternatives and not specifically the feasibility of a development. M/Ramirez asked if Mr. Harris would agree that just like a parking structure, in order for Alternative 2 or 3 to occur and the City had to build or replace the golf course or to buy property from private owners, there would still be that cost. M/Black said that in this case it is a county golf course and the City is negotiating a swap, the negotiating aspect could be that a developer would buy that particular section and perhaps only parts of that section would have to be swapped out. There are so many potential factors, how do you get your arms around what the cost factor would be. However, most likely, the developer that goes in to develop that piece of property will play a strategic part in financing that operation. VCMlorthington asked the consulting group if in Alternative 1 there would need to be a structured parking. Apparently, that presents a challenge for everyone as it would have a negative impact on value. If the density of Alternative 1 were lessened, would it require a three -tiered parking structure? Ms. Lin said that the current parking ratios for retail is 4 spaces per 1,000 feet of retail. Roughly, that is. about 1 to 2 times the amount of space that would be provided. If there was retail the City would have to provide 2 times that footprint for parking. This is a really high number which obviously makes a big difference because you are starting to have to reduce that footprint by putting in multiple parking levels. This is a pattern that is very typical to suburban places but it is being challenged more and more in urban settings that that number is reducing and the need for parking is also reducing, thereby reducing the number of levels that would be needed in the future. Because that is not currently in the City's policy, she followed the City's policy and showing one level of retail with a density that is exciting enough for a stroll down a main street. In this instance the storefronts are 50-100' and if it is any further than that distance it begins to feel like an "auto -oriented" retail like it is now with a big field of surface parking and not a bunch of stores next to each other which is a completely different design and feel of what that retail experience is. As such, it would be a tradeoff. If you want to have the parking ratios that are in the current Diamond Bar policies we have to Packet Pg. 112 6.3.a NOVEMBER 30, 2017 PAGE 34 GPAC provide structure parking, especially on an infill site like this which is so compact in terms of the amount of land being considered versus Alternatives 2 and 3. Ms. Martin said that generally speaking, anybody who has been involved in real estate development knows that the first question you ask is "how much parking do I have to provide?" And that is what drives the rest of the design of a project. With the amount of parking that is required in the City's Code right now, the development pattern that that produces is what you see on that site today. In order to arrive at a development pattern that is more conducive to a "main street" type environment, there are two ways to do it, You can either provide less parking or you can stack the parking on top of itself. Chair/St. Amant said that Alternative 1 has five separate property owners. CDD/Gubman responded that there are at least five property owners on the northerly side of Gentle Springs. Each parcel is separately owned. And there are currently three property owners (McDonald's, Sprouts project area and the shopping center at the southerly border) not including the water district and pump station and the owner of the Sprouts Center owns the northwesterly corner of Diamond Bar Boulevard at Golden Springs Drive and when you cross the street you find a similar plurality of property owners. This is a challenge. It is common when a City is trying to either acquire through Redevelopment when it existed or to provide incentives for property owners to consolidate their land to produce something that would be better than the sum of the parts. It has been done and it would not be unprecedented to make something big happen out of those small pieces, but implementing the policies that might ultimately be established regardless of the alternative would be where the work would begin. M/Ramirez asked the consultants to opine on what level or quantity of parking would be necessary to make it a viable project and how does that differ from the current policy for the City. Ms. Lin said with the current policy it would of course make it viable. What is not seen here is a high level of transit in the community which could change and it would probably change if there was more transit or more alternative ways to arrive at this destination which could possibly help make the case for lowering the number of spaces. She is unable to provide a firm ratio because It is something that developers have played with over time and at this time her team is seeing a significant change in the number of spaces developers think is reasonable for retail or other kinds of land uses. While it is in flux at this time she knows it would be less than what is currently the policy. What she has attempted to do is find a density of storefronts and to make that happen they are trying to minimize the amount of footprint we can have for parking. Packet Pg. 113 6.3.a NOVEMBER 30, 2017 PAGE 35 GPAC M/Ramirez asked staff whether there was political will and perhaps the recommendation could include looking at all factors including policy for parking and creating additional transit opportunities and fostering other methods of transportation all of which would then perhaps factor in to policy changes in parking. Is that something the City is open to looking at as part of an overall recommendation? CDD/Gubman responded that staff would be open to everything that has been said about changing the attitude about parking minimums to urban areas that now have parking maximums and the trade there is a lot of discussion and actual case study data which is out there to validate the legitimacy of reducing parking requirements. As his staff knows, because he is talking about autonomous vehicles all of the time and although we may not know when self - driving cars will actually dominate the roadways, self -parking technology is already well established. So there is an opportunity in the near future where the self - parking technology could allow us to condense surface parking and it could allow surface parking to be in low value of a site and staff can instead emphasize as part of the parking requirements, drop-off areas at convenient locations and let the cars park themselves in a parking facility. And obviously, when no one has to open doors when a car is parking itself, parking spaces can be narrower. He has no problem thinking outside of the box on that issue. M/Sherwood commented that there has been a lot of focus on the golf course as an alternative for a town center but there is a lot we do not know. We don't know the County's position on the matter and there is no indication they want to get rid of the golf course. As he understands it, the City would be required to provide substitute land and there is no plan in place for that which would be an expensive proposition. As stated, Tres Hermanos sold for $42 million which equates to $17,000 an acre and there is no place in southern California one can purchase land for $17,000 an acre. It is a real scheme that went on in this instance. So, it would be extremely expensive for the City to acquire that much acreage. And then to move the golf course and build a new golf course would be very expensive and who pays for that. And we don't know what the City of Industry has planned for the development along Grand Avenue. So it appears the golf course option is based on a lot of speculation and a host of unknowns. So at the October workshop, participants wanted to keep the golf course for several reasons and the latest survey results also support keeping the golf course and with all of this he questions why the GPAC is even discussing the golf course as an option when there is nothing to indicate that developing it is realistically probable and possible and for the community outreach undesirable. MlBlack opined that much has been discussed about the high level aspect of what the GPAC is looking at. If he remembers correctly, this was initiated as a 20 -year plan and is an update that needs to be done for the City. We are envisioning taking a blank piece of paper and looking at what the City should be 20 years in the future with a view of what should have been done differently or what should be done Packet Pg. 114 6.3.a NOVEMBER 30, 2017 PAGE 36 GPAC going forward. Numbers we hear are not exact numbers but conceptual numbers at this high level because we're saying "what if' this was here. Given the guidelines for parking numbers, for example, we know what that is so it can be stated but it could change. This is a concept and whether a town center might go here or there or elsewhere, that is an unknown at this time because it is a "concept" for the future. So, would it seem conceptually likely that Alternative 2 fits? Perhaps. Would people like it there? That's something he believes the GPAC would look at. Perhaps, perhaps not, but he wants to make sure everyone is headed in the same direction that this is conceptual. Everybody seems to agree that Transit -Oriented having residential on top of retail because it functions near transit is something everyone can get their arms around to say they would like to see that 20 years from now. While we perhaps need to determine where the "town center" might be (Alternative 1, 2 or 3) he sometimes feels that the process is getting too deep into the weeds instead of saying look, it does fit here and let's just design it so it does. M/Rivera agreed with M/Black that this is a concept for the future and this process should not get too far into the details because a developer will come along and see money and a way to make the project happen. However, it can't happen unless there is community support and it can't happen unless there is political will and it is clear to him based on all of the public input, especially today, that the only alternative the GPAC has is Alternative 1 and for that reason he submits the following motion: M/Rivera moved that the GPAC find that Alternative 1 is the preferred alternative. M/Sherwood said he would like to agree with M/Ramirez on what he just said and would also like the GPAC to consider taking a step back in time. As he said earlier, anything that is developed in Alternative 1 could have a negative impact on the other retail centers so it might be an idea to say the City has three main retail areas and let's try to conceptualize how all three can be improved going forward and not just focus strictly on an Alternative 1. That could be a major buildout but there is also Grand Avenue and Diamond Bar Boulevard that is still viable and things could be done for that area to ensure traffic mitigation, etc.; and, the HMart which is very viable.on its own. He believes that the GPAC should not forget the other areas of retail and commercial development by focusing on one alternative. Chair/St. Amant said that M/Sherwood took the thought out of his head because the more he read the packet and the comments about Grand Avenue and Diamond Bar Boulevard actually being the considered the center of town and it serves both the north and the south. A lot of comments were that if Alternative 1 is adopted it doesn't help the south part of town and if Alternative 3 is adopted as the "town center" it is more central but not when compared to Diamond Bar Boulevard and Grand Avenue. If Alternative 2 was adopted, it helps the south but not the north. Diamond Bar Boulevard and Grand Avenue seems to be something the GPAC Packet Pg. 115 6.3.a NOVEMBER 34, 2417 PAGE 37 GPAC should look at again. He knows there are traffic issues, but when considering Alternative 1, the traffic is equally bad at that location. Chair/St. Amant asked if M/Sherwood was seconding M/Ramirez's motion and M/Sherwood said he believed there needed to be more discussion. VCIWorthington said that one of the most exciting moments in the City was two months ago when Sprouts opened which he attended. He saw three hundred people standing in line to walk into that supermarket. It was phenomenal. He has lived in Diamond Bar since 1996 and had never seen anything like it. When Walmart opened it had a good following, but nothing like he saw with Sprouts. That entire shopping center is "born again." There is Chipotle, Coffee Bean, The Habit, McDonald is revamping to two stories, etc. and that will be a center that will develop for this City regardless of what the GPAC does. He believes people are going to go there and that entire area and market will be an economic boon for Diamond Bar. His biggest issue is that he wants to be able to eat, shop and dine in Diamond Bar and he really can't do that because it is very disjointed and very disconnected. He has had this conversation with 500 people who all say the same things — they would love to be able to go have a cocktail and be able to eat, get a steak, and maybe listen to a jazz pianist. Diamond Bar doesn't have any of that or a neighborhood community — he gets it and he understands. But the City should have one center that allows that to happen. There are a lot of "if then" statements for all of these alternatives. There is an "if then" statement about Alternative 2 and 3 about what might happen with Tres Hermanos Ranch and what might happen with the City of Industry and so he cannot bank on what might happen. All he can do is take the current alternatives presented and consider those. With Alternative 1 he is very much concerned about the parking structure and the negative value. And the density levels of Alternative 1 are very concerning. That said, to him, Alternative 1 is the most viable option but it requires further mitigation and further conversation. M/Rivera said he would support VCANorthington's comments about Alternative 1 being the primary site he would support. He would never support anything on Grand Avenue and Diamond Bar Boulevard because one cannot get through the traffic that exists there now and he does not see any way of improving that. Chino Hills is building like crazy and the people that are coming from Chino Hills are coming right through Grand Avenue. To say that Alternative 1 should have other possibilities with the parking structure, we cannot have it both ways. We can't have our cake and eat it too. If we want a vibrant, exciting and wonderful place to go to in that shopping center but we don't want a parking structure it is not going to happen. We have to accommodate the people who will visit. As an appraiser, he does not see any particular residences that will be affected any more than they are now. The people at Fall Creek already have a view to commercial. From an appraisal standpoint seeing a parking structure there will not negatively affect the Packet Pg. 116 NOVEMBER 30, 2017 PAGE 38 GPAC center any more than it is already affected by people seeing the back of Sprouts or Ace Hardware. His recommendation would be Alternative 1. Chair/St. Amant felt it would increase the value to have a vibrant town center at that location for those who live in that community and have access to the center. M/Sherwood said he too is thinking that Alternative 1 is the best option but he does not want this process to forget about the other retail areas because he believes this process should focus on helping them to be successful, vibrant and viable as well. Ms. Martin said she believed M/Sherwood's comment is very good. It is true that this discussion this evening and the discussions the team has been having with the community over the last few months have focused very much on the "town center" concept. She wants to make sure that everyone remembers this is not the "town center" plan, this is the General Plan which is a citywide plan. And the reason that town centers have become an area of focus is because most of Diamond Bar is great. It's great. It's open space, residential areas that people love that are not really going to change and this is really one of the few variables the City has to consider. But Mr. Sherwood is absolutely right that regardless of what alternative is chosen the location of where a town center may go in the future is going to be one aspect of an overall plan that considers ways in which all aspects of the City can be improved over time by focusing on existing shopping centers, improving traffic throughout the City, how neighborhoods can continue to be strengthened no matter where they are. She wants to make sure that everyone in this room understands that while we have been focusing a great deal on the "town center" the actual General Plan will take a very holistic view and the "town center" will be one part of that, but all of the other topics people have raised will get equal weight and equal treatment in policies. VCMlorthington seconded C/Ramirez's motion that the GPAC recommend that the City Council and Planning Commission find that Alternative 1 is the preferred alternative at their Joint meeting to be held on January 30, 2018. Motion carried 9-1 with the following Roll Call vote: M/Rivera Aye VCIWorthington Aye M/Black Aye M/Busse Aye M/Harbin No MILiu Aye MIMao Aye M/Ramirez Aye M/Sherwood Aye Chair/St. Amant Aye 6.3.a Packet Pg. 117 6.3.a NOVEMBER 30, 2017 PAGE 39 GPAC 9. REVIEW OF NEXT STEPS: Ms. Martin said that this is a big step and after the City gets through the selection of a preferred alternative preparation of the General Plan will begin. There will be a few steps where the team comes up with what it calls a "preferred" plan which is essentially a refinement of the recommended plan that came out of this alternatives phase. That will then form the basis for the rest of the General Plan which covers topics ranging from Transportation, Open Space, Safety, Noise, Recreation, Housing, etc. After that the team will be writing the Environmental Impact Report that goes along with the General -Plan and following that, there will be adoption hearings. In the nearer term, the GPAC recommendation will be going before a Joint Meeting of the Planning Commission and the City Council on January 30, 2018. After that, the preliminary preferred plan will be prepared which will consist of a finalized land use diagram and members of the consultant team and particular Fehr & Peers getting to work on doing more of the detailed analysis. What was presented to the GPAC tonight was pretty high-level and the Fehr & Peers team will begin looking at individual intersections to flesh out that analysis in more detail and doing a lot More of the baseline work that will go into forming the General Plan policies. The team will be coming back to the GPAC with a Draft Preferred Plan after the joint meeting. As of this evening there is no set date for the next GPAC meeting. However, it is likely that it will be later winter for a check-in after which the actual writing of the General Plan will commence. M/Ramirez asked if as the team launches into a more detailed assessment of Alternative 1 would be looking at available funding (Measure M) that may change the SR57160 Confluence project that would allow for a "true" fix so that traffic does not get dropped off at the doorstep of Alternative 1 which could make it a truly walkable area instead of a major traffic hindrance to Alternative 1. He believes that the City of Diamond Bar should look at ways to object to the current environmental plan for Phase III of that project and find a way to get the money to create connectors for the SR57160 freeway to get people off the streets. M/Black asked when the GPAC would be responding to the new designations such as TCMU, etc. Ms. Martin responded that the preliminary land use designations, and densities and intensities associated with them are all part of the Alternative 1 package. Alternative 1 was more than just the "town center" and there is absolutely time for review and refinement of those that can be fleshed out at either the "preferred plan" or "policy" level. If this is something the GPAC would life to take up at its next meeting that can be done. Packet Pg. 118 6.3.a NOVEMBER 30, 2097 PAGE 40 GPAC M/Black asked if he was correct that Alternative 1 adopted the Transit -Oriented plan as well and Ms. Martin said she would use the word "recommended" rather than "adopted" all of which are part of the same package. While those land use designations are carried over from the last meeting the GPAC had in March there have been no changes made. She sees no problem with continuing to refine the land use designations in those areas and in any other parts of the City as the GPAC continues to work on the preferred plan. M/Sherwood asked when the GPAC would be environmental -- parks, recreation, open space concerns. Ms. Martin responded that when we prepare with the preferred plan tends to be what she would consider to be a sort of "Executive Summary" of the General Plan. The team will bring back a land use diagram, preliminary open space and parks diagram, circulation diagram and so on. The time at which we delve into those from a policy level will come after that -- likely spring and summer, and what we will do with the GPAC as we start to work on drafting those individual Elements, because there are whole Elements in the Plan devoted specifically to those topics, what we like to do is bring those Elements in a few batches to the GPAC and talk about the goals and policies and devote more specific time to those topics at that point. VCMorthington cautioned everyone that although the GPAC members have chosen Alternative 1, ultimately, the GPAC is not the final decision -makers. This is a process and there are a lot of other folks who will have their opinions that must be heard and considered. 10. NEXT MEETINGS: CDD/Gubman said the next GPAC meeting date is To Be Determined. The next scheduled meeting is the Joint City Council/Planning Commission meeting on Tuesday, January 30, 2018, at 6:30 p.m. in the City Hall Windmill Room. Chair/St. Amant thanked staff and consultants for their usual excellent presentations and the GPAC members and residents who participated in tonight's meeting. ADJOURNMENT: With no further business before the General Plan Advisory Committee, Chair/St. Amant adjourned the meeting at 10:15 p.m. Packet Pg. 119 NOVEMBER 30, 2017 PAGE 41 GPAC The foregoing minutes are hereby approved this 19th day of April, 2018. Attest; Respectfully Submitted, ���tAw� Greg Gubman Community Development Director Mark St. Arrant, Chairperson Packet Pg. 120 6.4 Agenda #: 6.4 Meeting Date: May 15, 2018 CITY COUNCIL ®! AGENDA REPORT X959 .• TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager i TITLE: RATIFICATION OF CHECK REGISTER DATED APRIL 26, 2018 THROUGH MAY 9, 2018 TOTALING $807,328.46. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $807,328.46. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated April 26, 2018 through May 9, 2018 for $807,328.46 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa en, cco nti g ec nA At 5/15/2018 Packet Pg. 121 REVIEWED BY: canna oneywell, Finan Director 5/9/2018 Attachments: 1. 6.4.a Check Register Affidavit 5-15-18 2. 6.4.b Check Register 5-15-18 6.4 Packet Pg. 122 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 26, 2018 through May 9, 2018 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund General Plan Revision Fund Prop A - Transit Fund Prop C - Transit Tax Fund intergrated Waste Management Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Used Motor Oil Bilk Fund Beverage Ctnr Recy Grant Capital Imp Projects Fund Vehicle Maint/Repl Fund Signed: Dianna Honeywell Finance Director Amount $620,539.59 $8,632-31 $8,862.66 $53,750.69 $32,047.56 $2,146.72 $885.65 $737.28 $8,949-07 $5,085.96 $32,212.86 $33,478.11 .$807,328A6 6.4.a Packet Pg. 123 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 1 Packet Pg. 124 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 125000 05/02/18 AARP AARP 0015350 AARP MATURE DRIVING 0.00 80.00 10100 125001 05/02/18 ABCPUBLI ABC PUBLIC RELATIONS 1155515 AD -EARTH DAY 0.00 700.00 10100 125002 05/02/18 AFLAC AFLAC 001 APR 18-SUPP INS PREM 0.00 2,405.39 10100 125003 05/02/18 AMERICOM AMERICOMP GROUP 0014070 TONER FOR PRINTERS 0.00 164.24 10100 125004 05/02/18 ARCIMAGI ARC IMAGING RESOURCES 0014070 SVCS MAINT-PRINTERS 0.00 1,839.60 10100 125005 05/02/18 BANNERWO BANNER WORLD 1155515 BANNER -EARTH DAY 0.00 1,198.88 10100 125005 05/02/18 BANNERWO BANNER WORLD 1155515 FLYER -EARTH DAY 0.00 65.00 10100 125005 05/02/18 BANNERWO BANNER WORLD 1155515 BANNERS -CITY PARKS 0.00 311.80 TOTAL CHECK 0.00 1,575.68 10100 125006 05/02/18 BARLASNA NAILA ASAD BARLAS 0015210 REIMB-PLNG CONF 0.00 634.26 10100 125007 05/02/18 BARNESAM AMY BARNES 001 FACILITY REFUND-S/CYN 0.00 100.00 10100 125008 05/02/18 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-CITY HALL 0.00 325.00 10100 125008 05/02/18 EVERGREE ROBYN A BECKWITH 0014093 PLANT MAINT-LIBRARY 0.00 107.00 TOTAL CHECK 0.00 432.00 10100 125009 05/02/18 BESTLTG BEST LIGHTING PRODUCTS 0014093 MAINT SVCS -CITY HALL 0.00 120.69 10100 125009 05/02/18 BESTLTG BEST LIGHTING PRODUCTS 1385538 MAINT SVCS -DIST 38 0.00 373.57 10100 125009 05/02/18 BESTLTG BEST LIGHTING PRODUCTS 0015333 MAINT SVCS -DBC 0.00 472.37 10100 125009 05/02/18 BESTLTG BEST LIGHTING PRODUCTS 0015556 MAINT SVCS -PARKS 0.00 1,385.65 TOTAL CHECK 0.00 2,352.28 10100 125010 05/02/18 BLOOJOE JOE BLOOMFIELD 001 FACILITY REFUND-REAGA 0.00 100.00 10100 125011 05/02/18 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS -SPRING 0.00 264.00 10100 125012 05/02/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015350 CLEAN UP -EASTER E/HNT 0.00 360.00 10100 125012 05/02/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015350 CLEAN UP -CITY B/DAY 0.00 765.00 TOTAL CHECK 0.00 1,125.00 10100 125013 05/02/18 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES -DAY CAMP 0.00 680.43 10100 125013 05/02/18 BSNSPORT BSN SPORTS CORP 0015350 SUPPLIES -YOUTH SOCCER 0.00 1,174.98 TOTAL CHECK 0.00 1,855.41 10100 125014 05/02/18 CHANPHOE PHOEBE CHAN 001 FACILITY REFUND-HRTGE 0.00 100.00 10100 125015 05/02/18 CHANGMIC MICHIKO CHANG 001 RECREATION REFUND 0.00 90.00 10100 125016 05/02/18 CHENCHUX CHUXUAN CHEN 001 RECREATION REFUND 0.00 1,560.00 10100 125017 05/02/18 CHENMARK MARK CHENG 001 RECREATION REFUND 0.00 335.00 10100 125018 05/02/18 CHOUANDR ANDREW B CHOU 0015350 CONTRACT CLASS -SPRING 0.00 90.00 10100 125019 05/02/18 COBBSTEV STEVEN COBB 001 FACILITY REFUND -DBC 0.00 156.25 1 Packet Pg. 124 SUNGARD PENTAMATION INC DATE: 05/09/2018 CITY OF DIAMOND BAR TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 125020 05/02/18 CONSTHAR CONSTRUCTION HARDWARE CO 0015333 SUPPLIES -DBC 0.00 78.66 10100 125021 05/02/18 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS -MAR 2018 0.00 4,843.91 10100 125022 05/02/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 2505510 PROF.SVCS-GRAND/G/SPG 0.00 2,407.32 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 208.80 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 61.74 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 706.95 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2255 0.00 343.00 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2255 0.00 1,160.00 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2255 0.00 3,927.50 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -706.95 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -208.80 10100 125023 05/02/18 HALLFORE DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 15-2255 0.00 -61.74 TOTAL CHECK 0.00 5,430.50 10100 125024 05/02/18 CRUZALEX ALEX DE LA CRUZ 001 FACILITY REFUND-HRTGE 0.00 100.00 10100 125025 05/02/18 DELTADEN DELTA DENTAL 001 MAY 18 -DENTAL PREMIUM 0.00 4,316.71 10100 125026 05/02/18 DELTACAR DELTA DENTAL INSURANCE C 001 MAY 18 -HMO DENTAL PR 0.00 412.52 10100 125027 05/02/18 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 175.00 10100 125028 05/02/18 DEPTOFTR DEPT OF TRANSPORTATION 0015554 TRAFFIC SIGNAL MAINT 0.00 3,857.10 10100 125029 05/02/18 DBFRIEND DIAMOND BAR FRIENDS OF T 001 FACILITY REFUND -DBC 0.00 1,000.00 10100 125030 05/02/18 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL UNITS 0.00 1,644.00 10100 125031 05/02/18 DUEBERTK KLAUS DUEBERT 0015350 HISTORICAL DEMO-C/BDY 0.00 1,500.00 10100 125032 05/02/18 DYETTBHA DYETT & BHATIA, URBAN & 0155210 GEN PLAN UPDATE -FEB 0.00 8,632.31 10100 125033 05/02/18 EDUCATIO EDUCATION TO GO 0015350 CONTRACT CLASS -SPRING 0.00 65.00 10100 125033 05/02/18 EDUCATIO EDUCATION TO GO 0015350 CONTRACT CLASS -SPRING 0.00 75.00 TOTAL CHECK 0.00 140.00 10100 125034 05/02/18 PROFORMA ELEMENT 7, LLC 1155515 PROMO ITEMS -EARTH DAY 0.00 3,275.63 10100 125034 05/02/18 PROFORMA ELEMENT 7, LLC 1605516 SUPPLIES -EARTH DAY 0.00 605.00 10100 125034 05/02/18 PROFORMA ELEMENT 7, LLC 1155515 PROMO ITEMS -EARTH DAY 0.00 819.16 TOTAL CHECK 0.00 4,699.79 10100 125035 05/02/18 EXTERIOR EXTERIOR PRODUCTS INC 0015350 PRINT/INSTALL-BANNERS 0.00 1,139.42 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 EXTERIOR BAIT-PANTERA 0.00 30.00 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0015333 PEST CONTROL -DBC 0.00 75.00 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL -DBC 0.00 40.00 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 EXTERIOR BAIT-HERITAG 0.00 40.00 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PTRSN 0.00 50.00 2 Packet Pg. 125 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 50.00 10100 125036 05/02/18 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT SVCS-C/HALL 0.00 65.00 TOTAL CHECK 0.00 350.00 10100 125037 05/02/18 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 56.26 10100 125038 05/02/18 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-HERITAGE PK 0.00 177.95 10100 125038 05/02/18 FRONTIER FRONTIER COMMUNICATIONS 0015333 PH.SVCS-DBC EMER 0.00 356.76 TOTAL CHECK 0.00 534.71 10100 125039 05/02/18 FULLTRAF FULL TRAFFIC MAINTENANCE 0015350 BARRICADES -CITY BDAY 0.00 1,500.00 10100 125040 05/02/18 GAOFRANK FRANK GAO 001 FACILITY REFUND-S/CYN 0.00 100.00 10100 125040 05/02/18 GAOFRANK FRANK GAO 001 FACILITY REFUND-S/CYN 0.00 25.00 TOTAL CHECK 0.00 125.00 10100 125041 05/02/18 GEOPLAST GEO PLASTICS 1605516 USED OIL CONTAINERS 0.00 2,228.75 10100 125042 05/02/18 GOODYEAR GOOD YEAR AUTO SERVICE C 5205556 VEH MAINT-P/WORKS 0.00 1,250.66 10100 125043 05/02/18 HARRISCO HARRIS COMPUTER SYSTEMS 0014070 CITY VIEW ANNL MAINT 0.00 750.17 10100 125043 05/02/18 HARRISCO HARRIS COMPUTER SYSTEMS 0014070 CITY VIEW SOFTWARE 0.00 9,800.00 TOTAL CHECK 0.00 10,550.17 10100 125044 05/02/18 WHITECAP HDS WHITE CAP CONST SUPP 0015556 MAINT SVCS-P/WORKS 0.00 384.53 10100 125045 05/02/18 HERNANDR ANDREA HERNANDEZ 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 125046 05/02/18 HINDOYAN GARABET HINDOYAN 0015350 CINCO DE MAYO DNC SR 0.00 1,494.50 10100 125047 05/02/18 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL SVCS 0.00 14,161.50 10100 125048 05/02/18 INLANDEM INLAND EMPIRE TOURS & TR 1125350 BUS PARKING/CLEANING 0.00 280.00 10100 125048 05/02/18 INLANDEM INLAND EMPIRE TOURS & TR 1125350 EXCURSIONS -KING TUT 0.00 865.00 TOTAL CHECK 0.00 1,145.00 10100 125049 05/02/18 JOEGONSA JOE A. GONSALVES & SON I 0014030 PROF.SVCS-LEGISLATIVE 0.00 3,000.00 10100 125050 05/02/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 PROF.SVCS-PR 16-2446 0.00 427.50 10100 125050 05/02/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEE -PR 16-2446 0.00 -76.95 10100 125050 05/02/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 001 ADMIN FEE -PR 16-2446 0.00 76.95 10100 125050 05/02/18 JOHNLHUN JOHN L HUNTER & ASSOC. I 0015510 PROF.SVCS-STORMWATER 0.00 5,027.50 TOTAL CHECK 0.00 5,455.00 10100 125051 05/02/18 JOHNSONK KEITH E JOHNSON 0015350 D.J. CINCO DE MAYO DN 0.00 350.00 10100 125052 05/02/18 KAISERBA KAISER PERMANENTE 001 REFUND -DEP PR 17-1981 0.00 1,917.43 10100 125053 05/02/18 KAPLANDE DENEAN KAPLAN 0015350 CONTRACT CLASS -SPRING 0.00 582.60 10100 125054 05/02/18 KIMDUSTI DUSTIN KIM 001 RECREATION REFUND 0.00 55.00 3 Packet Pg. 126 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 4 Packet Pg. 127 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 125055 05/02/18 KLEINGAB GABRIELA KLEIN 0015350 CLASS CONTRACT -WINTER 0.00 632.40 10100 125056 05/02/18 KUMARARU ARUN KUMAR 001 FACILITY REFUND-S/CYN 0.00 100.00 10100 125057 05/02/18 ABRAMSLA LAW OFFICE OF C R ABRAMS 001 FACILITY REFUND -DBC 0.00 100.00 10100 125058 05/02/18 LIUMARCI MARCIA LIU 001 FACILITY REFUND -DBC 0.00 1,400.00 10100 125059 05/02/18 LOPEZALF ALFA LOPEZ 1155515 REIMB-EARTH DAY 0.00 9.96 10100 125059 05/02/18 LOPEZALF ALFA LOPEZ 1155515 REIMB-DB4YOUTH 0.00 30.41 10100 125059 05/02/18 LOPEZALF ALFA LOPEZ 1155515 REIMB-SUPPLIES 0.00 141.26 TOTAL CHECK 0.00 181.63 10100 125060 05/02/18 LATIMES LOS ANGELES TIMES 0014030 SUBSCRIPTION RENEWAL 0.00 121.83 10100 125061 05/02/18 LOWES LOWE'S BUSINESS ACCOUNT 0015350 SUPPLIES -RECREATION 0.00 102.78 10100 125062 05/02/18 POSTNET LW POSTNET INC 1615516 SUPPLIES -RECYCLE BINS 0.00 98.96 10100 125062 05/02/18 POSTNET LW POSTNET INC 1155515 RECYCLING SIGNS-C/BDY 0.00 186.50 10100 125062 05/02/18 POSTNET LW POSTNET INC 1605516 RECYCLES USED OIL P/C 0.00 1,200.00 10100 125062 05/02/18 POSTNET LW POSTNET INC 1605516 RECYCLES USED OIL P/C 0.00 1,095.32 10100 125062 05/02/18 POSTNET LW POSTNET INC 1605516 RECYCLES USED OIL P/C 0.00 2,700.00 TOTAL CHECK 0.00 5,280.78 10100 125063 05/02/18 MANAGEDH MANAGED HEALTH NETWORK 001 MAY 18 -EAP PREMIUMS 0.00 146.40 10100 125064 05/02/18 MARTINBL BLAKE MARTIN 001 REFUND -RECYCLING DEP 0.00 250.00 10100 125065 05/02/18 MBCLLC MICHAEL BALLIET CONSULTI 1155515 CONSULTING SVCS -APR 0.00 2,230.00 10100 125066 05/02/18 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS -MAY 18 0.00 78.75 10100 125067 05/02/18 MORITAWA WALTER MORITA 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 125068 05/02/18 MYERSMIC MICHELLE MYERS 001 FACILITY REFUND-REAGA 0.00 100.00 10100 125068 05/02/18 MYERSMIC MICHELLE MYERS 001 FACILITY REFUND-REAGA 0.00 25.00 TOTAL CHECK 0.00 125.00 10100 125069 05/02/18 ONWARDEN ONWARD ENGINEERING 2505510 ENG SVCS -INSPECTIONS 0.00 2,834.43 10100 125069 05/02/18 ONWARDEN ONWARD ENGINEERING 2505510 ENG SVCS -RD DRAINAGE 0.00 18,640.50 TOTAL CHECK 0.00 21,474.93 10100 125070 05/02/18 PANNUBIK BIKRAMJIT PANNU 001 FACILITY CHRGS-DBC 0.00 -100.00 10100 125070 05/02/18 PANNUBIK BIKRAMJIT PANNU 001 FACILITY REFUND -DBC 0.00 1,000.00 TOTAL CHECK 0.00 900.00 10100 125071 05/02/18 PAPERREC PAPER RECYCLING & SHREDD 1155515 PAPER SHREDDING-E/DAY 0.00 750.00 10100 125072 05/02/18 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-INSPECTIONS 0.00 70.21 10100 125072 05/02/18 PENCOENG PENCO ENGINEERING INC 001 PROF.SVCS-PR 14-5051 0.00 132.29 10100 125072 05/02/18 PENCOENG PENCO ENGINEERING INC 001 ADMIN FEE -PR 14-5051 0.00 -20.63 10100 125072 05/02/18 PENCOENG PENCO ENGINEERING INC 001 ADMIN FEE -PR 14-5051 0.00 20.63 4 Packet Pg. 127 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 5 Packet Pg. 128 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 202.50 10100 125073 05/02/18 PERALTAM MARK PERALTA 001 FACILITY REFUND-PNTRA 0.00 81.00 10100 125074 05/02/18 RSM RECYCLE STRATEGIC MARKET 1605516 USED OIL OUTREACH 0.00 700.00 10100 125074 05/02/18 RSM RECYCLE STRATEGIC MARKET 1605516 USED OIL OUTREACH 0.00 420.00 TOTAL CHECK 0.00 1,120.00 10100 125075 05/02/18 REYNMARK MARK REYNOLDS 001 RECREATION REFUND 0.00 117.00 10100 125076 05/02/18 RKACONSU RKA CONSULTING GROUP 0015220 CODE ENF CONTRACT -MAR 0.00 150.00 10100 125076 05/02/18 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS -MAR 0.00 44,013.30 TOTAL CHECK 0.00 44,163.30 10100 125077 05/02/18 SAFECHEC SAFECHECKS 0014050 PRINT SVCS-P.O. 0.00 244.11 10100 125077 05/02/18 SAFECHEC SAFECHECKS 0014050 PRINT SVCS -AP CHECKS 0.00 1,790.15 TOTAL CHECK 0.00 2,034.26 10100 125078 05/02/18 SALCLUIS LUIS ALBERTO SALCEDO 001 FACILITY REFUND -DBC 0.00 850.00 10100 125079 05/02/18 SCFUELS SC FUELS 5205554 FUEL -RD MAINT 0.00 289.05 10100 125079 05/02/18 SCFUELS SC FUELS 5204093 FUEL -POOL VEH 0.00 300.58 10100 125079 05/02/18 SCFUELS SC FUELS 5205230 FUEL -CODE ENFOR 0.00 67.96 10100 125079 05/02/18 SCFUELS SC FUELS 5205556 FUEL -PARKS & FAC 0.00 813.69 TOTAL CHECK 0.00 1,471.28 10100 125080 05/02/18 SOCALSAN SO CAL INDUSTRIES 0015350 EQ RENTAL -CITY B/DAY 0.00 1,911.88 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 121.00 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 467.45 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 553.97 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-T/CONTROL 0.00 9,709.47 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 26.97 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 261.01 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 349.55 10100 125081 05/02/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 80.36 TOTAL CHECK 0.00 11,569.78 10100 125082 05/02/18 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HALL 0.00 325.80 10100 125082 05/02/18 SPARKLET SPARKLETTS 0014030 EQ RENTAL -CITY HALL 0.00 3.99 TOTAL CHECK 0.00 329.79 10100 125083 05/02/18 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL 0.00 583.18 10100 125084 05/02/18 SULLYMIL SULLY MILLER CONTRACTING 001 REFUND DEV DEP 0.00 1,729.33 10100 125085 05/02/18 TABOADAM MILTON N TABOADA 1155515 PROF.SVCS-EARTH DAY 0.00 350.00 10100 125086 05/02/18 SCGAS THE GAS COMPANY 0015333 GAS SVCS -DBC 0.00 745.96 10100 125087 05/02/18 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS -SPRING 0.00 360.00 5 Packet Pg. 128 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 C Packet Pg. 129 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 125088 05/02/18 ULINEINC ULINE INC 1155515 SUPPLIES -MULCH GVWY 0.00 102.94 10100 125089 05/02/18 USBANK US BANK 0014050 CITY CREDIT CARD -APR 0.00 23,232.33 10100 125090 05/02/18 VSP VISION SERVICE PLAN 001 MAY 18 -VISION PREMIUM 0.00 1,855.51 10100 125091 05/02/18 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -HERITAGE PK 0.00 60.42 10100 125091 05/02/18 WAXIESAN WAXIE SANITARY SUPPLY 0015556 SUPPLIES -HERITAGE PK 0.00 115.15 TOTAL CHECK 0.00 175.57 10100 125092 05/02/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 16-2138 0.00 144.00 10100 125092 05/02/18 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 16-2138 0.00 800.00 10100 125092 05/02/18 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 16-2138 0.00 -144.00 TOTAL CHECK 0.00 800.00 10100 125093 05/02/18 WINDHAMA AARON WINDHAM 001 FACILITY REFUND-HRTGE 0.00 100.00 10100 125094 05/02/18 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG APR 0.00 300.00 10100 125095 05/02/18 ZHENGWEI WEIWEN ZHENG 001 FACILITY REFUND-S/CYN 0.00 100.00 10100 125095 05/02/18 ZHENGWEI WEIWEN ZHENG 001 FACILITY REFUND-S/CYN 0.00 119.00 TOTAL CHECK 0.00 219.00 10100 125096 05/09/18 AFFORDAB AFFORDABLE GENERATOR SER 0014093 SVCS -GENERATOR C/HLL 0.00 1,006.61 10100 125096 05/09/18 AFFORDAB AFFORDABLE GENERATOR SER 0015333 SVCS -GENERATOR DBC 0.00 588.92 TOTAL CHECK 0.00 1,595.53 10100 125097 05/09/18 YBARRAAL ALBERT YBARRA 0014095 REIMB-NAB CONF 0.00 250.70 10100 125098 05/09/18 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS -FEB 0.00 23,686.25 10100 125098 05/09/18 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS -MAR 0.00 24,365.75 TOTAL CHECK 0.00 48,052.00 10100 125099 05/09/18 BALDWINC CAROLE BALDWIN 0015350 CONTRACT CLASS -FALL 0.00 261.00 10100 125100 05/09/18 EVERGREE ROBYN A BECKWITH 0015556 PLANT SVCS -HERITAGE 0.00 135.00 10100 125100 05/09/18 EVERGREE ROBYN A BECKWITH 0015333 PLANT SVCS -DBC 0.00 200.00 TOTAL CHECK 0.00 335.00 10100 125101 05/09/18 BEEREMOV BEE REMOVERS 1385538 BEE REMOVAL-B/CYN RD 0.00 115.00 10100 125101 05/09/18 BEEREMOV BEE REMOVERS 0015556 BEE REMOVAL -PETERSON 0.00 115.00 TOTAL CHECK 0.00 230.00 10100 125102 05/09/18 BIKMANYJ BIKMAN Y JOE 001 GRADING BAL RELEASE 0.00 568.27 10100 125103 05/09/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 LANDSCAPE MAINT-APR 0.00 5,645.47 10100 125103 05/09/18 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 LANDSCAPE MAINT-APR 0.00 29,261.53 TOTAL CHECK 0.00 34,907.00 10100 125104 05/09/18 CDW-G CDW GOVERNMENT 0014070 COMP EQ-I.T. 0.00 3,084.00 10100 125105 05/09/18 CPR CELEBRATION PARTY RENTAL 0015333 RENTAL -LINEN REC 0.00 298.80 C Packet Pg. 129 SUNGARD PENTAMATION INC DATE: 05/09/2018 CITY OF DIAMOND BAR TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 125106 05/09/18 CHEMPROL CHEM PRO LABORATORY INC 0014093 WATER TREATMENT SVCS 0.00 155.00 10100 125107 05/09/18 CHOUAND ANDREW B CHOU 0015350 P & R COMM -APR 2018 0.00 45.00 10100 125108 05/09/18 CIVICPUB CIVIC PUBLICATIONS INC 1615516 AD -RECYCLING 0.00 1,000.00 10100 125108 05/09/18 CIVICPUB CIVIC PUBLICATIONS INC 1615516 AD -RECYCLING 0.00 3,987.00 TOTAL CHECK 0.00 4,987.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-169 0.00 165.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-317 0.00 180.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2016-16 0.00 220.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2014-609 0.00 220.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-201 0.00 240.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-133 0.00 385.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-41 0.00 460.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-321 0.00 480.00 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2015-528 0.00 689.54 10100 125109 05/09/18 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 2017-14 0.00 772.50 TOTAL CHECK 0.00 3,812.04 10100 125110 05/09/18 DENNISCA CAROL A DENNIS 0014030 MINUTES-CNCL MTG 0.00 250.00 10100 125110 05/09/18 DENNISCA CAROL A DENNIS 0015310 P & R COMM MTG-APR 18 0.00 100.00 TOTAL CHECK 0.00 350.00 10100 125111 05/09/18 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES -PARKS 0.00 359.16 10100 125111 05/09/18 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES -PARKS 0.00 897.90 TOTAL CHECK 0.00 1,257.06 10100 125112 05/09/18 EMERALD EMERALD LANDSCAPE SERVIC 0014093 LANDSCAPE SVCS -APR 0.00 942.00 10100 125113 05/09/18 FEHRPEER FEHR & PEERS 0015551 CONSTRUCTION -LEMON 0.00 3,710.70 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS-HERITAGE ALAR 0.00 57.68 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0014030 PH.SVCS-CMGR FAX LINE 0.00 89.46 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS-HERITAGE FAX 0.00 96.36 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-CITY HALL 0.00 156.08 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0014070 PHONE SVCS -ANALOG PH 0.00 802.54 10100 125114 05/09/18 FRONTIER FRONTIER COMMUNICATIONS 0014030 PH.SVCS-C/H ELEVATOR 0.00 162.12 TOTAL CHECK 0.00 1,364.24 10100 125115 05/09/18 GLASDONI GLASDON INC 1155515 SUPPLIES -ORGANIC BINS 0.00 1,630.78 10100 125115 05/09/18 GLASDONI GLASDON INC 1155515 USE TAX 0.00 129.96 10100 125115 05/09/18 GLASDONI GLASDON INC 115 USE TAX 0.00 -129.96 TOTAL CHECK 0.00 1,630.78 10100 125116 05/09/18 GOMERGER GERALD L GOMER 0015350 MEDALS -YOUTH SOCCER 0.00 780.19 10100 125117 05/09/18 GJSINC GUARANTEED JANITORIAL SE 0015556 JANITORIAL SVCS -PARKS 0.00 1,327.10 10100 125117 05/09/18 GJSINC GUARANTEED JANITORIAL SE 0015333 JANITORIAL SVCS -DBC 0.00 3,777.54 10100 125117 05/09/18 GJSINC GUARANTEED JANITORIAL SE 0014093 JANITORIAL SVCS-C/HLL 0.00 6,713.34 TOTAL CHECK 0.00 11,817.98 7 Packet Pg. 130 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 05/09/2018 CITY OF DIAMOND BAR ACCTPA21 TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 8 Packet Pg. 131 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 125118 05/09/18 HDLCOREN HDL COREN & CONE 0014050 CONTRACT SVCS-PRTY TX 0.00 3,060.00 10100 125119 05/09/18 WHITECAP HDS WHITE CAP CONST SUPP 0015556 MAINT SVCS -PARKS 0.00 325.49 10100 125120 05/09/18 HOFFMANS HOFFMAN SOUTHWEST CORP 0015556 MAINT SVCS-S/CYN PK 0.00 500.00 10100 125121 05/09/18 HSIEHKIM KIM HSIEH 0015350 P & R COMM -APR 2018 0.00 45.00 10100 125122 05/09/18 AOS INTEGRUS LLC 0014070 RICOH COPY CHARGES 0.00 491.96 10100 125123 05/09/18 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYSTEM -MAR 0.00 8,330.61 10100 125124 05/09/18 LENNARHO LENNAR HOMES OF CALIFORN 001 REFUND -TRACT # 72295 0.00 3,143.00 10100 125125 05/09/18 LEWISENG LEWIS ENGRAVING INC. 0014030 CITY TILES-BUS/MONTH 0.00 39.42 10100 125126 05/09/18 LIANGBEN BENNY LIANG 0015350 P & R COMM -APR 2018 0.00 45.00 10100 125127 05/09/18 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHTGRPHY SVCS-REC 0.00 300.00 10100 125127 05/09/18 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHTGRPHY SVCS-E/DAY 0.00 450.00 10100 125127 05/09/18 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHTGRPHY SVCS-C/B/DAY 0.00 750.00 10100 125127 05/09/18 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHTGRPHY SVCS -SHERIFF 0.00 600.00 TOTAL CHECK 0.00 2,100.00 10100 125128 05/09/18 MATTIERI RICK RAYMOND MATTIE 0014095 PROF.SVCS-CITY B/DAY 0.00 350.00 10100 125129 05/09/18 MCCOYMIL MCCOY MILLS FORD 5204090 VEH-P/WKS MAINT WRK 0.00 30,756.17 10100 125130 05/09/18 MIRACLER MIRACLE RECREATION EQUIP 0015556 PLAYGROUND EQ-HERITAG 0.00 734.50 10100 125131 05/09/18 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015556 CYLINDER ARGON 0.00 8.00 10100 125131 05/09/18 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 SUPPLIES -HELIUM 0.00 93.00 TOTAL CHECK 0.00 101.00 10100 125132 05/09/18 LYONSNAN NANCY LYONS 0014010 REIMB-LEGISLTV VISITS 0.00 743.83 10100 125133 05/09/18 NEOPOST NEOPOST USA, INC 0014093 EQ MAINT-TOTAL FUNDS 0.00 709.56 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0014030 SUPPLIES-CMGR 0.00 1,345.33 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0015210 SUPPLIES-PLNG 0.00 32.49 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0015510 SUPPLIES-P/WORKS 0.00 158.25 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 1155515 SUPPLIES -WASTE MNGMNT 0.00 160.81 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0015350 SUPPLIES-REC 0.00 172.21 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0014095 SUPPLIES-P/INFO 0.00 189.14 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0015333 SUPPLIES -DBC 0.00 250.07 10100 125134 05/09/18 OFFICESO OFFICE SOLUTIONS 0014050 SUPPLIES -FINANCE 0.00 279.53 TOTAL CHECK 0.00 2,587.83 10100 125135 05/09/18 ORORATHO THOMAS M ORONA 0015350 P & R COMM -APR 2018 0.00 45.00 10100 125136 05/09/18 PCYAO PACIFIC CREST YOUTH ARTS 0014010 2019 PARADE BANNER 0.00 1,000.00 8 Packet Pg. 131 SUNGARD PENTAMATION INC DATE: 05/09/2018 CITY OF DIAMOND BAR TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 125137 05/09/18 RFDICKSO R F DICKSON COMPANY INC 0015554 STREET SWEEPING SVCS 0.00 11,765.92 10100 125138 05/09/18 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS SVCS-CNCRTS 0.00 750.00 10100 125138 05/09/18 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS SVCS-C/B/DY 0.00 1,900.00 TOTAL CHECK 0.00 2,650.00 10100 125139 05/09/18 RUUHWADA RUUHWA DANN AND ASSOCIAT 1155515 E -WASTE COLLECTION SV 0.00 691.80 10100 125140 05/09/18 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 PROF.SVCS-T/HERMANOS 0.00 55,113.44 10100 125141 05/09/18 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 4,200.30 10100 125142 05/09/18 SOHLON LON SOH 001 RECREATION REFUND 0.00 345.00 10100 125143 05/09/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 62.34 10100 125143 05/09/18 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 26.77 10100 125143 05/09/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 128.05 10100 125143 05/09/18 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 176.72 TOTAL CHECK 0.00 393.88 10100 125144 05/09/18 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-DBC 0.00 100.88 10100 125145 05/09/18 SUNNYHIL SUNNY HILLS ASSOCIATES 0014093 CARPET CLEAN -LIBRARY 0.00 950.40 10100 125146 05/09/18 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS -SPRING 0.00 3,331.30 10100 125147 05/09/18 THESAUCE THE SAUCE CREATIVE SERVI 0015350 SUPPLIES -CITY B/DAY 0.00 1,680.00 10100 125147 05/09/18 THESAUCE THE SAUCE CREATIVE SERVI 0015350 SUPPLIES -CITY B/DAY 0.00 1,885.12 TOTAL CHECK 0.00 3,565.12 10100 125148 05/09/18 USPSBULK UNITED STATES POSTAL SER 0014095 PERMIT ANNL RENEWAL 0.00 225.00 10100 125149 05/09/18 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.00 10100 125149 05/09/18 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 239.00 TOTAL CHECK 0.00 478.00 10100 125150 05/09/18 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS-P/W,C/S,CD 0.00 1,127.77 10100 125151 05/09/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE WATERING SVCS -AP 0.00 369.00 10100 125151 05/09/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-REMVL 0.00 5,315.75 10100 125151 05/09/18 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS -APR 0.00 10,764.26 TOTAL CHECK 0.00 16,449.01 10100 125152 05/09/18 PAETECCO WINDSTREAM 0014070 PH.SVCS-TRUNKLINE C/H 0.00 1,956.04 10100 PP09/18 05/02/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/4/18-P/R DEDUCTIONS 0.00 42,945.59 10100 PP09/18 05/02/18 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/4/18 -LOAN DEDUCTIONS 0.00 4,297.97 TOTAL CHECK 0.00 47,243.56 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-09/PP 18 0.00 185,039.64 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-09/PP 18 0.00 7,717.66 9 Packet Pg. 132 SUNGARD PENTAMATION INC DATE: 05/09/2018 CITY OF DIAMOND BAR TIME: 11:15:04 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20180426 00:00:00.000' and '20180509 00:00:00.000' ACCOUNTING PERIOD: 11/18 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 10 ACCTPA21 SALES TAX AMOUNT 0.00 FUND - 001 - GENERAL FUND 0.00 1,524.05 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION----- 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-09/PP 18 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-09/PP 18 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER-09/PP 18 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-09/PP 18 10100 09 -PP 18 05/02/18 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-09/PP 18 TOTAL CHECK 10100 PP 09/18 05/02/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 10100 PP 09/18 05/02/18 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 10100 PP 09/18 05/02/18 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT TOTAL CHECK 10100 PP -09/18 05/02/18 TASC TASC 001 5/4/18-P/R DEDUCTIONS TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 10 ACCTPA21 SALES TAX AMOUNT 0.00 5,698.69 0.00 18,135.57 0.00 1,524.05 0.00 885.65 0.00 737.28 0.00 219,738.54 0.00 2,420.21 0.00 27,551.82 0.00 52.08 0.00 30,024.11 0.00 1,279.16 0.00 807,328.46 0.00 807,328.46 0.00 807,328.46 Packet Pg. 133 6.5 Agenda #: 6.5 Meeting Date: May 15, 2018 CITY COUNCIL ®! AGENDA REPORT X959 .• TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager i TITLE: FIRST AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES CONTRACT WITH MCE CORPORATION. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve and authorize the Mayor to sign the First Amendment to Landscape Maintenance Services Agreement with MCE Corporation, in the amount of $140,000 for a total fiscal year authorization not to exceed $506,576. FINANCIAL IMPACT: The Fiscal Year 2017-2018 operating budget for Landscape and Lighting Assessment District (LLAD) 38, includes $140,000 to rehabilitate the bare areas, make upgrades to the irrigation system, and replenish the mulch. Approval of the First Amendment will increase the total authorization contract amount for MCE Corporation by $140,000 for a total fiscal year authorization amount not to exceed $506,576. BACKGROUND/DISCUSSION: In 2015, as part of the Metropolitan Water District (MWD) water conservation grant program, the City applied and successfully received a grant in the amount of $539,510 for the Diamond Bar Boulevard Median Turf Conversion Project. The project included replacement of the existing turf with drought tolerant plants and mulch, and retrofitting the irrigation system from overhead -spray to drip. The work was completed in December of 2015. Since then no additional mulch or planting has been installed. The additional authorization of $140,000 to MCE, the City's landscape maintenance contractor for LLAD 38, would be used to further enhance the appearance of the Diamond Bar Boulevard medians with 5,056 additional drought tolerant plants and to replenish mulch along the medians. The project limits for this median enhancement would be along Diamond Bar Blvd. from Temple Ave. to the 57 freeway (Figure 1). Enhancements include additional plants, Packet Pg. 134 irrigation upgrades and mulch which would be laid out in the field to fill in bare areas and match existing plants to the greatest extent possible. The plant species include deergrass, rosemary, bottle brush, carpet roses and society garlic (See Figures 2-7), as well as new plants such as myoporum, ceanothus, and star jasmine (See Figures 8-10). :J:74:7-11:14-01 -_W nth y Jordan,arkainte ance Superin en e t 5/1512018 NWAIW4T14D73'F Aff al -4 "'r. / LOM& dr /—/;,f nth y Jordan, ark ainte ance 6uper1rtendeTIt 412 0120 1 8 QCG Pu isVvvoi-KS/rdlttor/C77EIng—ireer 4/23/2018 WA na Anna oneywell, Finan irector 4/24/2018 Attachments: 1. 6.5.a MCE_First _Amendment 2. 6.5.b DB—BL—Plants 6.5 Packet Pg. 135 FIRST AMENDMENT TO CONTRACTOR SERVICES AGREEMENT This First Amendment to CONTRACTOR Services Agreement ("First Amendment") is made and entered into as of May 15, 2018, by and between the City of Diamond Bar, a municipal corporation ("City"), and MCE Corporation (herein referred to as the "CONTRACTOR") with reference to the following: A. The City and the Mariposa Landscape, Inc. entered into that certain CONTRACTOR Services Agreement dated as of April 4, 2017, which is incorporated herein by this reference (the "Original Agreement"); and MCE Corporation assumed the "Original Agreement" responsibilities under the Assignment of Maintenance Services Agreement dated as of January 1, 2018, which is incorporated herein by this reference (the "Assignment"); and B. The City and the CONTRACTOR desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. 3. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of Three -Hundred -Sixty -Six -Thousand -Five - Hundred -Seventy -Six Dollars ($366,576). Section 3 of the Original Agreement is hereby amended to provide for an increase of One -Hundred -Forty -Thousand Dollars ($140,000) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed Five -Hundred -Six -Thousand -Five -Hundred -Seventy -Six Dollars ($506,576) without the prior authorization of the City. 4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. 973895.1 6.5.a Packet Pg. 136 the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. "CONTRACTOR" MCE Corporation *By: Printed me: J�Gc�a�Cy Gb Title: buvr/AuT '� cic) *By. Printed Name. L Title: S2. VXt tokAwrj s W_ 4R "CITY" CITY OF DIAMOND BAR By: Ruth M. Low, Mayor ATTEST: Tommye Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney *NOTE, if CONTRACTOR is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 973895.1 I 6.5.a I Packet Pg. 137 EXHIBIT "A" ADDITIONAL SCOPE OF SERVICES [Behind this page.] 973895,1 6.5.a Packet Pg. 138 EXHIBIT A Installation of 5056 1 gallon plants and $82,665.60 associated irrigation along Diamond Bar BI. Installation of 1635 cubic yards of mulch at $57,327.35 2" depth including traffic control and cleanup Total $139.992.95 All work is subject to the City's specifications. 973895.1 6.5.a Packet Pg. 139 c:Wauabns %*DesktoPtrtlarA Proposal letter Please Sign and Return Original Copy 973895A I 6.5.a I Packet Pg. 140 N�YW, Mr1 F, -SOT .,p RRn4 :F�yrrnabiMru'rlhe p'de.n. ' PROPOSAL & CONTRACT Proposal Nwnber R"slon - 18-003 __... CLIENT DAM IaATE of PLANS [diamond Bar 4-2048 STREET • JOB NAME Diamond Bar Blvd Replant Diamond Bar Blvd CITY, STATE, AND XIP CODE JOB LOCATION Diamond Bar California Diamond Bar Bivd and Grand Ave CONTACT PHONY FAX ESTIMATOR PHONE FAK AnthonyJordan 9©8-839-7063 Mann /Steve 909 9�3 7162 We hereby aubmitspaaifieations and estimates for: Furnish AI! L abar and Materials to: Deliver and Install 5,056 -1 Cal common plant/shrub on Diamond Bar Blvd. Install drip irrigation and fertilizer tab per plant/shrub. THANK YOU FOR THE OPPORTUNITY TO PROVIDE THIS PROPOSAL. Wa hereby agree to fumfolt all Labor, rnatedals and eglupnien4, for the compWc n, Ina good and walkmarao manner, or lhs work dasrxibad abort, for the surer of. Eighty Two Thousand Six Hundred Sixty Five Qollals and Sixty Cents dalllefs Pgrneot to be model as follows Net 30 dMe, MCI= Corporation ABlhodzed Contactors License No. 439295 s — Nota 'rhis propmal mytit wIhdravm us If rtol sceapted wilhta ao days. ACCEPTANCE (By Maar; Agent, w Oenatal Contractor) . . IM0 accept IM w129npropesol. You am authorized 0 perwrn the %'Xk Comparry doMptal mood wounder and Me agree to paY the sold amount In aocerdancs with the lormssetlorlA SignatureAll of of the terrlls On the teYerae sklrB are inOOrparaiad herolo and madd a Pali tWtW, Data of AcoWartcs: Tule c:Wauabns %*DesktoPtrtlarA Proposal letter Please Sign and Return Original Copy 973895A I 6.5.a I Packet Pg. 140 www._flrar`eryrco�, �e PROPOSAL & CONTRACT _ Proposal Number - - - - Revision 18-002 CLIENT DATE HATE 4F F Diamond Bar 4--20-2018 1 OP , SPATE, AND ZIP CODE �v a �•, n "••• (mond Bar, CA. 91765 t�iamond gar We hereby submit specifications and estimates for Furnish labor, equipment and materials to Install 2 inches of Nutra Mulch #2 along Diamond Bar Blvd for 265000 square feet for a total of 1635 ;h will be blown in by truckload, proper lane closures and traffic control will be present. Finishing up a level rake and blow off of curbs. 4ANK YOU FOR THE OPPORTUNITY TO PROVIDE THIS PROPOSAL - kwttelraproa to hrmleh All iahef, materta€s equ3pMont for ft completion, Ina 9 Wd O11d ararka+saeW manger, d tho %Vx de; fled awm. lorthe writ of: rty Seven Thousand Three Hundred Twenty Seven Dollars and_Thirty Five Cents $57 327. 5 Mont to be made as (01lervb- Net 3o dayo. 1911 :E Corporation AUthoria - ntractors license No. 499295 sionauue _ �--- =----- u..... n.,� --.1 M,u1Fh.Irt,Un rW Ila if II'.t.... d ivlelln 30 days. WTARM Jay lMrr.r, A®ant, or General Contractor} aeeaptthe YMInproposal. You weallthorhedtopodomithe wadi Company rorAWd herew dar ane Uwe agree to pay the Wald amaimt id 0=1011M he terms sal 164h. Gvneuq. the imms on the reverse aide arc fnCorpaatea moratn ace made 0 pUt ItioreeL ofAticaplanoe; Tl110 G:iUsefsYmemnMa4top'al-ANK PROPML 973895.1 Please Sign and Roturn Original Copy I 6.5.a I Packet Pg. 141 V. it r 6.5.b -3k Upper image depicting north Diamond Bar BI. south of Soltaire in April 2016 4 months after initial planting. Lower image is of the same location in May of 2018. Plants have matured but there are still oportunities for additional plantings. Packet Pg. 143 6.5.b Upper image depicts Diamond Bar BI. south of Montefino in April 2016 4 months after initial planting. Lower image is of the same location in May of 2018. Plants have matured but there are still oportunities for additional plantings. Packet Pg. 144 6.5.b Upper image depicts Diamond Bar BI. at 57 Freeway in April 2016 4 months after initial planting. Lower image is of the same location in May of 2018. Plants have matured but there are still oportunities for additional plantings. Packet Pg. 145 6.5.b Packet Pg. 146 s.s Agenda #: 6.6 Meeting Date: May 15, 2018 CITY COUNCIL ®! AGENDA REPORT X959 .• TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager i TITLE: LOT LINE ADJUSTMENT LLA -18-37 (SOUTH POINTE WEST/ LARKSTONE PARK). STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Authorize the City Manager to sign the Certificate of Compliance for Lot Line Adjustment LLA -18-37 on behalf of the City as the owner of Larkstone Park. FINANCIAL IMPACT: None. DISCUSSION: As a part of the conditions of approval for Tract Map No. 63623, commonly known as the South Pointe West Residential Development, the developer (Lennar Homes of California) is required to construct and dedicate a new public park to the City (Larkstone Park). During inspections of Larkstone Park, it was determined that it would be in the best interest of the City and the developer to adjust the lot line between the South Pointe West Development (owned by Lennar Homes) and Larkstone Park (owned by the City of Diamond Bar). As provided in Section 66412 (d) of the Subdivision Map Act, the purpose of a lot line procedure is to relocate lot lines between adjacent parcels where land is taken from one parcel and added to another without creating additional parcels than what originally existed. The current property lines for the park encompass a portion of the Lennar Homes HOA maintained slope within the City park boundary. Additionally, a portion of a City maintained slope for Larkstone Park is encompassed within the HOA's boundary. The attached lot line adjustment, LLA -18-37, would relocate the lot lines between Lot A, Tract 63623 (APN 8765-024-005) and the Park Dedication Lot (APN 8765-024-906) so that the City and Lennar Homes are maintaining property within their respective Packet Pg. 147 property boundaries. The Park site would decrease by 0.05 acres for a total of 6.78 gross acres. The attached aerial map shows the limits of the property line relocation. The Certificate of Compliance and the exhibits for LLA -18-37 have been prepared by the developer in accordance with the Subdivision Map Act, and have been reviewed and recommended for approval by the City's Civil Engineering Consultants. The LLA has been approved by the Public Works and Community Development Directors pursuant to the City's Municipal Code. Upon Council approval, the Certificate of Compliance for LLA -18-37 can be recorded. PREPARED BY: b i a n 7T A 4ffl stat gine r 5/15/2018 REVIEWED BY: 111OJzrArOj_ 'f1j;1 /?.& / f, Irl"ir V&W ff V gar( W Dia A %W Kimberly Young, Sdrior CMI Engi r 4/2712018 o d G. , Pubic orks frAtorICi Engineer 513/2018 Attachments: 1. 6.6.a Aerial Map 2. 6.6.b LLA 18-37 s.s Packet Pg. 148 6.6.a AERIAL MAP f few ..'1:1�' -.+ __ --•-'1 Aw�'.. - syr,... r•�.� - .. ,� r _ _ .: '- -- J � f PROPERTY LINE r. � - } LARKSTONE PARK AN SOUTH POINTE WEST 4 A} PREVIOUSLY WITHIN ' * SOUTH POINTE WEST = ``� • �. t HOA BOUNDARY, NOW x , " WITHIN LARKSTONE PARK - PREVIOUSLY WITHIN Z LARKSTONE PARK r•' CITY BOUNDARY, NOW WITHIN SOUTH POINTE WEST HOA {Y Packet Pg. 149 RECORDING REQUESTED BY: WIN RECORDED MAIL TO: CITY CLERK, CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 SPACE ABOVE THIS LM MnvED FOR RECORDER'S uSE CERTIFICATE OF COMPLIANCE CITY OF DIAMOND BAR CASE NO. LLA -18-37. I/WE, the undersigned owner(s) of record of the following described real properties within the City of Diamond Bar, County of Los Angeles, State of California, hereby request the City of Diamond Bar to determine if said real property complies with the provisions of the Subdivision Map Act (Section 66410 et seq., Government Code of the State of California) and the City of Diamond Bax Subdivision Ordinance. (See Attached Legal Descriptions; Exhibit `A" and "B') B ennar Homes o alifornia, Inc., AS OWNER OF Lot "A" of Tract 63623 BY BY. ���� \� : s (Name Typed'oXerinted)O DATE: s r O (Name Typed or Printed)OWNER DATE: BY. City of Diamond Bar, AS OWNER OF Lot 49 of Tract 32576 BY: ATTEST: Daniel Fox, City Manager Tommye A. Cribbins, City Clerk OWNER DATE: DATE: DETERMINATION OF COMPLIANCE THIS CERTIFICATE OF COMPLIANCE relates only to issues of compliance or noncompliance with the Subdivision Map Act and local ordinances enacted pursuant thereto. The parcels described herein may be sold, leased, or financed without further compliance with the Subdivision Map Act or any local ordinance enacted pursuant thereto. Development of the parcels may require issuance of a permit or permits, or other grant or grants of approval. THIS CERTIFICATE OF COMPLIANCE is being issued for two (2) parcels/lots as described hereinabove and are shown on Assessor's Map as Parcels No. 005 and 906 in Assessor's Book 8765 at page 024 of records of the County Assessor of the County of Los Angeles, State of California. WE hereby state that the above described parcels comply with the applicable provisions of the Subdivision Map Act and of the City of Diamond Bar Subdivision Ordinance, and may be sold, leased, or financed in fall compliance with all applicable provisions of the Subdivision Map Act and of the City Subdivision Ordinance. BY- BY - David G. Liu, P.E. Greg Gubman Director of Public Works/City Engineer Community Development Director DATE: DATE: NOTE: Signature(s) of Owner(s) must he notarized; Attach Acknowledgement form. 6.6.b Packet Pg. 150771 EXHIBIT "A" LEGAL DESCRIPTION LOT LINE ADJUSTMENT No. LLA -18-37 City of Diamond Bar, California EXISTING LEGAL DESCRIPTIONS: PARCEL 1 Lot "A" of Tract No. 63623, filed in Book 1395, Pages 70 through 76, inclusive, of Maps, in the City of Diamond Bar, County of Los Angeles, State of California, in the office of the County Recorder of said county. PARCEL 2 All of the land described as "PARKSITE DEDICATION" in document filed as Instrument No. 20170629371, recorded June 7, 2017, Official Records of the County of Los Angeles. LEGAL DESCRIPTIONS AFTER ADJUSTMENT: PARCEL 1 All of Lot "A" of Tract No. 63623, filed in Book 1395, Pages 70 through 76, inclusive, of Maps, in the City of Diamond Bar, County of Los Angeles, State of California, in the office of the County Recorder of said county, TOGETHER WITH that portion of the land described as "PARKSITE DEDICATION" in document filed as Instrument No. 20170629371, recorded June 7, 2017, Official Records of the County of Los Angeles, lying northwesterly of the following described line: BEGINNING at a point on the easterly line of said Lot "A", said point being South 20050'41" East 39.85 feet from the northwesterly terminus of a course described as "North 20050'41" West 182.92 feet" on said Tract No. 63623, said point being the beginning of a non -tangent curve, concave southeasterly and having a radius of 92.50 feet, a radial line passing though said point bears North 44°19'23" West; thence departing said easterly line northeasterly along said curve through a central angle of 19°58'34" an arc length of 32.25 feet; thence North 65°39'11" East, 33.13 feet; thence North 61°43'23" East, 31.59 feet to the beginning point of a non -tangent curve, concave northwesterly and having a radius of 314.00 feet, a radial line passing through said point bears South 42009'17" East; thence northeasterly along said curve through a central angle of 16002'01" an arc length of 87.87 feet to a point on the southerly line of said Lot "A", said point being distant South 85°40'23" East 71.08 feet from the northwesterly terminus of a course described as "North 85040'23" West 154.79 feet" on said Tract No. 63623 and the POINT OF TERMINATION, hereafter referred to as Point "A". EXCEPTING THEREFROM that portion of said Lot "A" lying easterly of the following described line: BEGINNING at the aforementioned Point "A"; thence continuing northeasterly along last -said curve having a radius of 314.00 feet though a central angle of 06°13'40" an arc length of 34.13 feet to the beginning point of a non -tangent line, a radial line passing through said point bears South 64°24'58" East; thence North 31°55'20" West, 69.39 feet; thence North 27°25'08" West, 47.67 feet; thence North 25°50'57" West, 25.79 feet to a point on the westerly line of said Lot "A", said point being the northeasterly terminus of that certain course described as "North 27°47'34" East, 44.14 feet" on said Tract No. 63623 and the POINT OF TERMINATION. As shown on Exhibit B, attached hereto and by this reference made a part hereof. Containing 1.68 acres, more or less. Sheet 1 of 2 Packet Pg. 151 PARCEL 2 All of the land described as "PARKSITE DEDICATION" in document filed as Instrument No. 20170629371, recorded June 7, 2017, Official Records of the County of Los Angeles, EXCEPTING THEREFROM that portion lying northwesterly of the following described line: BEGINNING at a point on the easterly line of Lot "A" of Tract No. 63623, filed in Book 1395, Pages 70 through 76, inclusive, of Maps, in the City of Diamond Bar, County of Los Angeles, State of California, in the office of the County Recorder of said county, said point being South 20°50'41" East 39.85 feet from the northwesterly terminus of a course described as "North 20°50'41" West 182.92 feet" on said Tract No. 63623, said point being the beginning of a non -tangent curve, concave southeasterly and having a radius of 92.50 feet, a radial line passing though said point bears North 44°19'23" West; thence departing said easterly line northeasterly along said curve through a central angle of 19°58'34" an arc length of 32.25 feet; thence North 65°39'11" East, 33.13 feet; thence North 61°43'23" East, 31.59 feet to the beginning point of a non -tangent curve, concave northwesterly and having a radius of 314.00 feet, a radial line passing through said point bears South 42°09'17" East; thence northeasterly along said curve through a central angle of 16°02'01" an arc length of 87.87 feet to a point on the southerly line of said Lot "A", said point being distant South 8540'23" East 71.08 feet from the northwesterly terminus of a course described as "North 85°40'23" West 154.79 feet" on said Tract No. 63623 and the POINT OF TERMINATION, hereafter referred to as Point "A". TOGETHER WITH that portion of Lot "A" of Tract No. 63623, filed in Book 1395, Pages 70 through 76, inclusive, of Maps, in the City of Diamond Bar, County of Los Angeles, State of California, in the office of the County Recorder of said county, lying easterly of the following described line: BEGINNING at the aforementioned Point "A"; thence continuing northeasterly along last -said curve having a radius of 314.00 feet though a central angle of 06°13'40" an arc length of 34.13 feet to the beginning point of a non -tangent line, a radial line passing through said point bears South 64°24'58" East; thence North 31°55'20" West, 69.39 feet; thence North 27°25'08" West, 47.67 feet; thence North 25°50'57" West, 25.79 feet to a point on the westerly line of said Lot "A", said point being the northeasterly terminus of that certain course described as "North 27°47'34" East, 44.14 feet" on said Tract No. 63623 and the POINT OF TERMINATION. As shown on Exhibit B, attached hereto and by this reference made a part hereof. Containing 6.78 acres, more or less. These legal descriptions were prepared by me or under my direction at the request of Lennar Homes in January, 2018. Date: 4-8-16 Robert N. Mim Mac[( -"'PLS 5314 My license expires 12/31/19 Sheet 2 of 2 \ No 53147U EXP. 12/31)) 6.6.b Packet Pg. 152 EXHIBIT "B" SKETCH TO ACCOMPANY LEGAL DESCRIPTION LOT LINE ADJUSTMENT No. LLA -18-37 CITY OF DIAMOND BAR, CALIFORNIA .� Q) PTN. SEC. 17 T.2S, R.9W, S.B.M. NORTH LINE LOT 49, TRACT NO. 32576, MB 927, PAGES 28-31 '/� "PARKSITE DEDICATION' - LOT 1 INST. NO. 20170629371, O.R. � LOT 2_ — 1 --EXISTING LOT LINE BEING — — — — I ADJUSTED. SEE SHEET 2 TRACT 63623 1 PROPOSED NEW ADJUSTED LOT LINE. SEE SHEET 2 MB 1395/70-76 LOT 49 LOT "A" TR 32576, MB 927/28-31 LEGEND EXISTING LOT LINE TO REMAIN — — — — EXISTING LOT LINE TO BE DELETED PROPOSED NEW LOT LINE LOT 8 \ r LOT "B" 6.6.b SHEET 1 OF 2 SCALE- l--120' EAST LINE LOT 49, TRACT N0. 32576, MB 927, PAGES 28-31 I Packet Pg. 153 EXHIBIT "B" SKETCH TO ACCOMPANY LEGAL DESCRIPTION LOT LINE ADJUSTMENT No. LLA -18-37 CITY OF DIAMOND BAR, CALIFORNIA �r9SSS8F ST 9803, SEE DETAIL A BELOW-�7 d=34'27'21 " R=16.82' L=10.12' 1^�� LOT 2 IPPY 6.6.b SHEET 2 OF 2 N79'48'28"E NO. 20170629371, O.R. 5.J8'1 N62' 11 32 "W 14.39' "PARKSITE DEDICATION" z\ P.O.T. �\ NEW LOT LINE NO3.19'17"W 7.98' f �6 ��, N59'06'55'[RL 0 -7- Q_ r O PG�(� N47'26' 16 "w� r0° bo, N10.30'05'E 6.12' �,r ��� LO , 2 \ N63`S2 T„A„ N45�4s'z3"wI 5 PARCEL i 2 ,�'j9 d=06'1340" d=11 '07'33" R=261.42' S64 24 58 E R L=34.13 _ I. to L=50.76 POINT "A" I N N27'38'40'E 3.83' N34'38'S0 "W( P.O.T. p0 I N34'08'41 "WEL i P.O.B. ___7_1.08' N85'40 :23 "-w - g/ X �5� 9 p"E S+S , 154.79' _ J PARCEL 1 N72.22 d=16'02'01 " �N °o �'�E �R /� \ �• L=87.87 �N � OW " \o� rr��� LOT LINE TO —� 'moo "�' �' W ~ BE DELETED I i°!i'cb g.553� \ � p Jw p�9255, INST.� NO. 20170629371, O.R. �o 8322 , E Ow NEW LOT LINE m q3 \ � N82'44'5911y LOT All o N CA SC4LE.• 1 "=50' LEGEND. P.O.B. INDICATES POINT OF BEGINNING. P.O.T. INDICATES POINT OF TERMINATION. INDICATES EXISTING LOT LINE TO REMAIN Vj0?o32 19 '57'5.57' t 9603, N08.54'01 "W 3.88' d=34'27'21 " R=16.82' L=10.12' '� 114.01' DETAIL A N.T.S. -N81 '42'14 "E 2.38' �N78' 15'01 "E (R) S67' 17'38 "E 1R) ,*,— P.O.T. LEGEND.• (CONT'D) - - - - INDICATES EXISTING L 0 T LINE TO BE DELETED. INDICATES NEW LOT LINE. Packet Pg. 154 s.7 Agenda #: 6.7 Meeting Date: May 15, 2018 CITY COUNCIL ®! AGENDA REPORT X959 .• TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager i TITLE: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NOS. 38, 39 AND 41 FOR FISCAL YEAR 2018-19. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Adopt Resolution Nos. 2018 -XX (No. 38), 2018 -XX (No. 39) and 2018 -XX (No. 41) declaring the City's intention to levy and collect assessments for Landscape Assessment District No. 38, No. 39 and No. 41 and directing City Clerk to advertise the Public Hearing to be set for June 19, 2018 regular meeting. FINANCIAL IMPACT: No increases to assessments are proposed for FY 2018/2019. District No. 38 As shown on the attached Engineer's Report, $274,170 of assessment generated by this District and $101,240 of the General Fund are proposed to pay for the operation and maintenance costs budgeted in special fund No. 138. District No. 39 As shown on the attached Engineer's Report, the $294,764 of assessment generated by this District and $245,500 of General Funds are proposed to pay for the operation and maintenance costs budgeted in special fund No. 139. District No. 41 As shown on the attached Engineer's Report, $122,157 of assessment generated by this District and $143,910 of General Funds are proposed to pay for the operation and maintenance costs budgeted in special fund No. 141. Packet Pg. 155 s.7 BACKGROUND/DISCUSSION: As part of these assessment district updates, the City must undergo a three-step process. This is the second part of the process. The report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Next, a Public Hearing is held at a City Council meeting where all three assessment districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy assessments. Throughout the entire process, all proceeding for the maintenance of improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 Division 15 of the Streets and Highways Code of the State of California and applicable provisions of Proposition 218, Article 10 XII D of the California Constitution. District No. 38 The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 18,278 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2017-18 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2018-19 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. District No. 39 The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of operation and maintenance, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,249 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2017-18 was $236.00 per parcel. The amount to be assessed for Fiscal Year 2018-19 is proposed to remain at $236.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a Packet Pg. 156 petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. District No. 41 The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2017-18 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2018-19 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. PREPARED BY: Da,fla /? & D d (G.TTU, Pu is orks Irdt-lor/07V Engineer 5/1512018 an*MnrayW'II, Finan i r e c t o r 5/8/2018 Attachments: 1. 6.7.a Resolution No. 2018 -XX (No. 38) - Exhibit A-1 & Exhibit B-1 2. 6.7.b Engineers Report - LLAD 38 3. 6.7.c Resolution 2018 -XX (No. 39) - Exhibit A-2 & Exhibit B-2 4. 6.7.d Engineers Report - LLAD 39 5. 6.7.e Resolution No. 2018 -XX (No. 41) - Exhibit A-3 & Exhibit B-3 6. 6.7.f Engineers Report - LLAD 41 6.7 Packet Pg. 157 RESOLUTION NO. 2018 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 19, 2018 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 ("District") was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) SCI Consulting Group, the Engineer of Work, has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the Engineer of Work relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2018-19 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 6.7.a Packet Pg. 158 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the Engineer's Report relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2018-19. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2017-18. 6. This Council hereby fixes 6:45 p.m. on June 19, 2018 in the Auditorium located at the AQMD/Government Center, 21865 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2018-19 and hereby gives notice of said hearing. 2 6.7.a Packet Pg. 159 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 15th day of May, 2018. Ruth M. Low, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 15th day of May, 2018, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 6.7.a Packet Pg. 160 Exhibit A-1 6.7.a SHEET 1 OF 1 SHEET 'WiMTMOMvuCiIUii7-1N oLTlt xali Kp� wiw�w�iuwaw-ws rM [�R � � Iwo oer.r wfW maw an weryor W00:1 Packet Pg. 161 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT FISCAL YEAR 2018-19 APRIL 2018 PURSUANT TOTHELAN DSCAPING AND LIGHTING ACT OF 1972, GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION ENGINEER OF WORK: SCIConsultingGroup 4745 MANGELS BOULEVARD FAIRFIELD, CALIFORNIA 94534 PHONE 707.430.4300 FAx 707.430.4319 WWW.SCI-CG.COM 6.7.b Packet Pg. 163 THIS PAGE INTENTIONALLY LEFT BLANK 6.7.b Packet Pg. 164 CITY OF DIAMOND BAR CITY COUNCIL Ruth M. Low, Mayor Carol Herrera, Mayor Pro Tem Jimmy Lin, Councilmember Nancy A. Lyons, Councilmember Steve Tye, Councilmember CITY MANAGER Dan Fox PUBLIC WORKS DIRECTOR I CITY ENGINEER David Liu CITY ATTORNEY David DeBerry ENGINEER OF WORK Jerry Bradshaw, P.E. SCI Consulting Group CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER's REPORT, FISCAL YEAR 2018-19 6.7.b PAGE SCIConsultingGroup Packet Pg. 165 (THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.b PAGE II SCIConsultingGroup Packet Pg. 166 6.7.b PAGE III TABLE OF CONTENTS INTRODUCTION....................................................................................................................... 5 OVERVIEW...................................................................................................................... 5 ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5 LEGISLATIVE ANALYSIS.................................................................................................... 6 PLANS & SPECIFICATIONS...................................................................................................... 9 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET ....................................................... 11 BUDGET FOR FISCAL YEAR 2018-19............................................................................... 11 METHOD OF ASSESSMENT APPORTIONMENT.......................................................................... 13 METHOD OF APPORTIONMENT........................................................................................ 13 DISCUSSIONOF BENEFIT................................................................................................ 13 SPECIALBENEFIT.......................................................................................................... 14 GENERAL VERSUS SPECIAL BENEFIT.............................................................................. 16 BENEFITFINDING........................................................................................................... 17 METHOD OF APPORTIONMENT........................................................................................ 20 ANNUAL ASSESSMENT CALCULATION.............................................................................. 21 DURATION OF ASSESSMENT........................................................................................... 21 APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 21 ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 21 ASSESSMENT...................................................................................................................... 22 ASSESSMENT DIAGRAM........................................................................................................ 24 ASSESSMENTROLL............................................................................................................. 26 CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 167 LIST OF TABLES TABLE 1 - FY 2018-19 ESTIMATE OF COSTS TABLE 2 - FY 2018-19 SUMMARY COST ESTIMATE CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT N0. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.b PAGE IV 22 SCIConsultingGroup Packet Pg. 168 INTRODUCTION 6.7.b OVERVIEW The City of Diamond Bar (the "City") services and maintains perimeter and median landscaping, and other improvements ("Improvements") to various parts of the City. In order to fund the maintenance and operation ("Services") of these projects and improvements, Landscaping Assessment District No. 38 ("District") was formed in 1984 by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in 1989, the City assumed jurisdiction over the District. This Engineer's Report ("Report") was prepared to establish the budget for the Improvements (as described below) that will be funded by the 2018-19 assessments and other revenue, and to determine the general and special benefits received from the Improvements by property within the District and the method of assessment apportionment to lots and parcels. This Report and the assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California Constitution (the "Article"). ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS The assessments have been continued for over 30 years. In each subsequent year for which the assessments will be continued, the Diamond Bar City Council (the "Council") must direct the preparation of an Engineer's Report, budgets, and proposed assessments for the upcoming fiscal year. After the report is completed, the City Council may preliminarily approve the Engineer's Report and the continued assessments and establish the date for a public hearing on the continuation of the assessments. Accordingly, this Engineer's Report (the "Report") was prepared pursuant to the direction of the City Council. As required by the Act, this Report includes plans and specifications, a diagram or map of the District, the benefits received by property from the Improvements within the District, and the method of assessment apportionment to lots and parcels within the District. If the Council approves this Engineer's Report and the continuation of the Assessments by resolution, a notice of public hearing must be published in a local newspaper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer's Report and establishing the date for a public hearing is typically used for this notice. Following the minimum 10 -day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the Assessments. This hearing is currently scheduled for June 19, 2018. At this hearing, the Council will consider approval of a resolution confirming the continuation of the Assessments for fiscal year 2018-19. If so confirmed and approved, the Assessments would be submitted to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal year 2018-19. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 169 6.7.b PAGE 6 Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District. To maintain an accurate reference and legally defensible record of the District, pertinent language used in previous engineer's reports has been retained herein and is cited in italics as appropriate. LEGISLATIVE ANALYSIS PROPOSITION 218 The Right to Vote on Taxes Act was approved by the voters of California on November 6, 1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218 provides for benefit assessments to be levied to fund the cost of providing services and improvements, as well as maintenance and operation expenses to a public improvement which benefits the assessed property. SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE AUTHORITY (2008) 44 CAL. 4TH 431 In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority ("SVTA"). This ruling is significant in that the Court clarified how Proposition 218 made changes to the determination of special benefit. The Court also found that: ■ Benefit assessments are for special, not general, benefit ■ The services and/or improvements funded by assessments must be clearly defined ■ Special benefits are directly received by and provide a direct advantage to property in the Improvement District ■ The assessment paid by property should be proportional to the special benefits it receives from the Improvements This Engineer's Report and the process used to establish the continuation of the assessments for fiscal year 2018-19 are consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution based on the following factors: 1. The District is drawn to include the entire City; although only parcels deriving special benefits are included in the assessment rolls. Thus, zones of benefit are not required and the assessment revenue derived from real property in the District is expended only on the Improvements in the District. 2. The Improvements which are constructed and maintained with assessment proceeds in the District are located in close proximity to the real property subject to the assessment. The Improvements provide landscaping and other services to the residents of such assessed property. The proximity of the Improvements to the assessed parcels provides a special benefit to the parcel being assessed pursuant to the factors outlined by the Supreme Court in that decision. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 170 6.7.b PAGE 7 3. Due to their proximity to the assessed parcels, the Improvements financed with assessment revenues in the District benefit the properties in that District in a manner different in kind from the benefit that other parcels of real property in the City derive from such Improvements, and the benefits conferred on such property in the District are more extensive than a general increase in property values. 4. The assessments paid in the District are proportional to the special benefit that each parcel within that Assessment District receives from the Improvements because: a. The specific landscaping Improvements and maintenance and utility costs thereof in the District are specified in this Report; and b. Such Improvement and maintenance costs in the District are allocated among different types of property located within the District, and equally among those properties which have similar characteristics, such as single-family residential parcels, multi -family residential parcels, commercial parcels, industrial parcels, etc. DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4T" 708 In Dahms v. Downtown Pomona Property ("Dahms") the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements funded by the assessments were directly provided to property in the assessment district. The Court also upheld discounts and exemptions from the assessment for certain properties. BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4T" 103 Bonander v. Town of Tiburon ("Bonander'), the 1St District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessments had been apportioned to assessed property based on the costs within sub -areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits. BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4T" 1516 Steven Beutz v. County of Riverside ("Beutz") the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits. GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4T" 416 On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 171 6.7.b PAGE 8 were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels. COMPLIANCE WITH CURRENT LAW This Engineer's Report is consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution because the Improvements to be funded are clearly defined; the benefiting property in the District enjoys close and unique proximity, access and views to the Improvements; the Improvements serve as an extension of usable land area for benefiting properties in the District and such special benefits provide a direct advantage to property in the District that is not enjoyed by the public at large or other property. This Engineer's Report is consistent with Beutz, Dahms and Greater Golden Hill because the Improvements will directly benefit property in the District and the general benefits have been explicitly calculated and quantified and excluded from the Assessments. The Engineer's Report is consistent with Bonander because the Assessments have been apportioned based on the overall cost of the Improvements and Services proportional special benefit to each property, rather than the proportional cost to the District to provide the Improvements to specific properties. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 172 6.7.b PAGE 9 PLANS & SPECIFICATIONS The City maintains landscaping and other improvements in locations within the District's boundaries. The work and improvements to be undertaken by Landscaping Assessment District No. 38, ("District"), and the cost thereof paid from the levy of the annual Assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessment herein. In addition to the definitions provided by the Landscaping and Lighting Act of 1972 (the "Act"), the work and improvements are generally described as follows: MEDIANS The landscaped islands to be maintained by the District are located as follows: ■ Diamond Bar Blvd ■ Grand Ave ■ Golden Springs Dr — 57 fwy overcrossing to West City Limits ■ Golden Prados Dr — Golden Springs Dr to Hopi St ■ Tin Dr — Great Bend Dr to Diamond Bar Blvd ■ Lemon Ave — Lycoming St to Golden Springs Dr ■ Sunset Crossing Rd — 57 fwy off -ramp to Prospectors Rd ■ Prospectors Rd — at Dry Creek Rd; at Palo Cedro Dr; and at Beaverhead Dr ■ Pathfinder Rd at Brea Canyon Rd (east of 57 fwy) PARKWAYS The landscaped parkways to be maintained by the District are located as follows: ■ Grand Ave — Summit Ridge to Diamond Bar Blvd, north side ■ Temple Ave — Diamond Bar Blvd to Golden Springs Dr, south side ■ Golden Springs Dr — Ballena Dr to End of cul-de-sac ■ Golden Springs Dr — EI Encino Dr to Platina Dr ■ Golden Springs Dr — Rancheria Rd to end of cul-de-sac ■ Diamond Bar Blvd — Mountain Laurel Way to Maple Hill Rd ■ Pathfinder Rd — Evergreen Springs Dr to end of cul-de-sac ■ Brea Canyon Rd — at Gerndal St ■ Golden Springs Dr — at Adel Ave ■ Brea Canyon Rd — South of Pathfinder Rd to southerly City Limits, both sides ■ Sunset Crossing Rd — Big Falls Dr to Chapparal Dr TURF AREAS The landscaped turf areas to be maintained by the District are located as follows: ■ Diamond Bar Blvd — at Gold Rush Dr ■ Grand Ave (east side) — from south of Rolling Knoll Dr to driveway at the Diamond Bar Center CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 173 6.7.b PAGE 10 Installation, maintenance and servicing of Improvements, may include, but are not limited to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems, lighting, fencing, entry monuments, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, at each of the locations owned, operated or maintained by the District. As applied herein, "Installation" means the construction of Improvements, including, but not limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping, irrigation systems, walkways and drainage and lights. "Maintenance" means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Servicing" means the furnishing of electric current, or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; or water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for collection of assessments; (d) compensation of any engineer or attorney employed to render services in proceedings pursuant to this part; (e) any other expenses incidental to the construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment (Streets & Highways Code §22526). Modifications to the District structure could include, but are not limited to, substantial changes or expansion of the Improvements provided, substantial changes in the service provided, modifications or restructuring of the District including annexation or detachment of specific parcels, revisions in the method of apportionment, or proposed new or increased assessments. The assessment proceeds will be exclusively used for Improvements within the District plus incidental expenses. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 174 6.7.b PAGE 11 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET BUDGET FOR FISCAL YEAR 2018-19 The 1972 Act provides that the total costs for providing the maintenance and servicing of the District Improvements and facilities can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing and all other costs identified with the District proceedings. An estimate of District costs for fiscal year 2018-19 for the maintenance and servicing of the Improvements is provided below. TABLE 1— FY 2018-19 ESTIMATE OF COSTS Expenditure Item Amount Salaries & Benefits (subsidized by General Fund) $ 37,636 Operating Expenses Advertising 5,000 Utilities $ 168,000 Maintenance of Grounds/Buildings 36,250 Professional Services 5,500 Contract Services 123,024 Capital Improvements 0 Estimated Expenditures $ 375,410 Revenue Item Amount Direct Benefit Assessments $ 274,170 General Fund Contribution $ 101,240 Estimated Revenues $ 375,410 Budget Allocation to Parcels Amount Total Assessment BudgetA $ 274,170 Total Assessable Parcels 18,278 Assessment per Parcel $ 15.00 CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 175 6.7.b PAGE 12 Notes to Estimate of Costs: A. The Act requires that proceeds from the assessments must be deposited into a special fund that has been set up for the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 176 6.7.b PAGE 13 METHOD OF ASSESSMENT APPORTIONMENT METHOD OF APPORTIONMENT This section of the Engineer's Report explains the benefits to be derived from the Improvements and the methodology used to apportion the total assessment to properties within the District. The District consists of certain assessor parcels within the boundaries as defined by the Assessment Diagram referenced in this report and the parcels identified by the Assessor Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly owned parcels as shown. The method used for apportioning the Assessment is based upon the relative special benefits to be derived by the properties in the District over and above general benefits conferred on real property or to the public at large. The Assessment is apportioned to lots and parcels in proportion to the relative special benefit from the Improvements. The apportionment of special benefit is a two-step process: the first step is to identify the types of special benefit arising from the Improvements and the second step is to allocate the Assessments to property based on the estimated relative special benefit for each type of property. DISCUSSION OF BENEFIT In summary, the Assessments can only be levied based on the special benefit to property. This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of 1972 states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that assessments must be based on the special benefit to property and that the value of the special benefits must exceed the cost of the assessment: "No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel. " The following benefit categories summarize the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the Improvements to be CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 177 6.7.b PAGE 14 provided with the assessment proceeds. These types of special benefit are summarized as follows: A. Proximity to Improved Landscaped Areas and Other Public Improvements within the District. B. Access to Improved landscaped areas and Other Public Improvements within the District. C. Improved Views within the District. D. Extension of a property's outdoor areas and green spaces for properties within close proximity to the Improvements. In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the definitions of special benefits to properties from similar improvements in three distinct areas: ■ Proximity ■ Expanded or improved access ■ Views The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment: The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district's property values). Proximity, improved access and views, in addition to the other special benefits listed herein further strengthen the basis of these assessments. Moreover, the Dahms decision further clarified that certain services and improvements funded by assessments, that are over and above what otherwise would be provided and that other property in general and the public do not share or receive are 100% special benefit. The assessment -funded services upheld by Dahms included streetscape maintenance and security services. SPECIAL BENEFIT The District was formed by a different engineer of record. From the original Engineer's Report, the primary special benefits on landscaping are as set forth below: CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 178 6.7.b PAGE 15 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. I In addition, SCI assessment engineers have identified the following special benefits: PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Only the specific properties within close proximity to the Improvements are included in the District. The District has been narrowly drawn to include the properties that receive special benefits from the Improvements. Therefore, property in the District enjoys unique and valuable proximity and access to the Improvements that the public at large and property outside the District do not share. In absence of the Assessments, the Improvements would not be provided and the public improvements funded in the District would be degraded due to insufficient funding for maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that are over and above what otherwise would be provided. Improvements that are over and above what otherwise would be provided do not by themselves translate into special benefits but when combined with the unique proximity and access enjoyed by parcels in the District, they provide a direct advantage and special benefit to property in the District. ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Since the parcels in the District are nearly the only parcels that enjoy close access to the Improvements, they directly benefit from the unique close access to improved landscaping areas and other public improvements that are provided by the Assessments. This is a direct advantage and special benefit to property in the District. IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICTS The City, by maintaining permanent public improvements funded by the Assessments in the District, provides improved views to properties in the District. The properties in the District enjoy close and unique proximity, access and views of the specific Improvements funded in the District; therefore, the improved and protected views provided by the Assessments are another direct and tangible advantage that is uniquely conferred upon property in the District. EXTENSION OF A PROPERTY'S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN CLOSE PROXIMITY TO THE IMPROVEMENTS In large part because it is cost prohibitive to provide large open land areas on property in the District, the residential, commercial and other benefiting properties in the District do not have large outdoor areas and green spaces. The Improvements within the District provide From the Engineer's Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 179 6.7.b PAGE 16 additional outdoor areas that serve as an effective extension of the land area for proximate properties because the Improvements are uniquely proximate and accessible to property in close proximity to the Improvements. The Improvements, therefore, provide an important, valuable and desirable extension of usable land area for the direct advantage and special benefit of properties in the District because such properties have uniquely good and close proximity to the Improvements. GENERAL VERSUS SPECIAL BENEFIT Article XIIIC of the California Constitution requires any local agency proposing to increase or impose a benefit assessment to "separate the general benefits from the special benefits conferred on a parcel." The rationale for separating special and general benefits is to ensure that property owners subject to the benefit assessment are not paying for general benefits. An assessment can fund special benefits but cannot fund general benefits. Accordingly, a separate estimate of the special and general benefit is given in this section. In other words: Total _ General Special Benefit — Benefit + Benefit There is no widely -accepted or statutory formula for general benefit. General benefits are benefits from improvements or services that are not special in nature, are not "particular and distinct" and are not "over and above" benefits received by other properties. SVTA vs. SCCCISA provides some clarification by indicating that general benefits provide "an indirect, derivative advantage" and are not necessarily proximate to the improvements. In this Report, the general benefit is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. The starting point for evaluating general and special benefits is the current, baseline level of service. The Assessment will fund Improvements "over and above" this general, baseline level and the general benefits estimated in this section are over and above the baseline. A formula to estimate the general benefit is listed below: Benefit to Real Benefit to Real General _ Property Outside Property Inside the Benefit to Benefit — the Assessment + Assessment District + the Public District that is Indirect and at Large Derivative CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 180 6.7.b PAGE 17 Special benefit, on the other hand, is defined in the state constitution as "a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large." The SVTA v. SCCOSA decision indicates that a special benefit is conferred to a property if it "receives a direct advantage from the improvement (e.g., proximity to a park)." In these Assessments, as noted, properties in the District have close and unique proximity, views and access to the Improvements and uniquely improved desirability from the Improvements and other properties and the public at large do not receive significant benefits because they do not have proximity, access or views of the Improvements. Therefore, the overwhelming proportion of the benefits conferred to property is special and is only minimally received by property outside the Districts or the public at large. BENEFIT FINDING QUANTIFICATION OF GENERAL BENEFIT In this section, the general benefit from landscaping and other types of Improvements is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS Properties within the District receive almost all of the special benefits from the Improvements because properties in the District enjoy unique close proximity and access to the Improvements that is not enjoyed by other properties or the public at large. However, certain properties within the proximity/access radius of the Improvements, but outside of the boundaries of the District, may receive some benefit from the Improvements. Since this benefit is conferred to properties outside the District boundaries, it contributes to the overall general benefit calculation and will not be funded by the Assessments. The general benefit to property outside of the District is calculated with the parcel and data analysis performed by SCI Consulting Group. Since the properties outside the District but with frontage abutting the Improvements cannot be assessed by the District, this is a form of general benefit to other property. The primary way that parcels outside the district benefit by the Improvements is from views. Therefore, parcels that abut the landscape areas and are not separated from the Improvements by a privacy fence are counted for this general benefit. Since very few of the Improvements lie at the District boundary near occupied parcels, there are very few parcels in this category. The general benefit to property outside of the District is calculated as follows. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 181 6.7.b PAGE 18 Assumptions: 18 Parcels Outside District 18,278 Parcels In the District Calculation: General Benefit to Property Ouside the District 18 0.10% 18 + 18,278 BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE The "indirect and derivative" benefit to property within the District is particularly difficult to calculate. A solid argument can be presented that all benefit within the District is special, because the other Improvements are clearly "over and above" and "particular and distinct" when compared with the baseline level of service and the unique proximity, access and views of the other Improvements enjoyed by benefiting properties in the District. Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit "conferred on real property located in the district" A measure of the general benefits to property within the Assessment area is the percentage of land area within or directly abutting the District that is publicly owned and used for regional purposes such as major roads, rail lines and other regional facilities because such properties used for regional purposes could provide indirect benefits to the public at large. Approximately 4.43% of the land area in the District is used for such regional purposes, so this is a measure of the general benefits to property within the District. BENEFIT TO THE PUBLIC AT LARGE The general benefit to the public at large can be estimated by the proportionate amount of time that the District's Improvements are used and enjoyed by individuals who are not residents, employees, customers or property owners in the District. It should be noted that these Improvements do not attract the public at large in the same way as park improvements — and they confer far less benefit to the public at large than do similar park improvements. In essence, the public does not visit an area to enjoy landscaping in the same way as they may visit a park. One way to measure the special benefit to the general public is by the vehicle trips through an area with Improvements by people who are not residents within the District. Of the four ways benefits are conferred (proximity, access, views, extension of a property's green space, and creation of lots), the only benefit that is conferred by way of pass -by vehicle trips is views, which accounts for 25% of the total benefits. This is further reduced to 10% due the brevity of the views and because views are less critically important and are enjoyed much less often to the average non-resident driver than to a resident. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 182 6.7.b PAGE 19 Specific data is not available for the number of vehicle trips by non-residents of the District past the Improvements, which lie mostly on arterial roadways. A conservative estimate of vehicle trips by non-residents is 50% of all vehicle trips. Therefore (50% of 10% =) 5.00% of the benefits from the other Improvements are general benefits to the public at large. TOTAL GENERAL BENEFITS Using a sum of these three measures of general benefit, we find that approximately 9.53% of the benefits conferred by the Improvements may be general in nature and should be funded by sources other than the assessment. Landscaping General Benefit Calculation 0.10% Outside the District 4.43% Inside the District 5.00% Public At Large 9.53% Total General Benefit Although this analysis finds that Error! Not a valid link. of the assessment may provide general benefits from the Improvements, the Assessment Engineer establishes a requirement for a minimum contribution from sources other than the assessments of 10%. This minimum contribution above the measure of general benefits will serve to provide additional coverage for any other general benefits. CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY This general benefit cannot be funded from the Assessments; it must be funded from other sources such as the City's General Fund or other non -District funds. These contributions can also be in the form of in -lieu contributions to the installation and maintenance of the Improvements such as other City assets that support and protect the Improvements. The City of Diamond Bar will contribute both monetary and in -lieu resources to ensure that the general benefits conferred by the proposed Improvements are not funded by the District's Assessments. A summary and quantification of these other contributions from the City is discussed below: The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along the border of the District Improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the Improvements. The contribution from the City towards general benefit from the maintenance, rehabilitation, and replacement of the curb and gutter is conservatively estimated to be 5%. The City owns and maintains a storm drainage system along the border of the District Improvements. This system serves to prevent flooding and associated damage to the Improvements, and manage urban runoff including local pollutants loading from the CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 183 6.7.b PAGE 20 Improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 5%. The City owns and maintains local public streets along the border of the District Improvements. These public streets provide access to the Improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 5%. The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non -assessment funds, this "annuity" can be used to offset general benefit costs and is conservatively estimated to contribute 10%. The total General Benefit is liberally quantified at Error! Not a valid link. which is entirely offset by the conservatively quantified total non -assessment contribution towards general benefit described above of 25%. Therefore, no additional General Benefit must be funded by the City. METHOD OF APPORTIONMENT The development of an Assessment methodology requires apportioning to determine the relative special benefit for each property. As the District was formed by a different engineer of record, the precise language from the most recent Engineer's Report is included below: The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the Improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits on landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. The existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 184 6.7.b PAGE 21 apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment -I ANNUAL ASSESSMENT CALCULATION For fiscal year 2018-19 the amount of Assessments for the District is not increased from prior years. The assessment per parcel is $15.00. DURATION OF ASSESSMENT The District was formed or annexed in previous years. It is proposed that the Assessments be continued every year after their formation or annexation, so long as the public Improvements need to be maintained and improved, and the City requires funding from the Assessments for these Improvements in the District. As noted previously, the Assessment can continue to be levied annually after the City Council approves an annually updated Engineer's Report, budget for the Assessment, Improvements to be provided, and other specifics of the Assessment. In addition, the City Council must hold an annual public hearing to continue the Assessment. APPEALS OF ASSESSMENTS LEVIED TO PROPERTY Any property owner who feels that the Assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment may file a written appeal with the City of Diamond Bar City Manager or his or her designee. Any such appeal is limited to correction of an Assessment during the then -current Fiscal Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her designee will promptly review the appeal and any information provided by the property owner. If the City Manager or his or her designee finds that the Assessment should be modified, the appropriate changes shall be made to the Assessment Roll. If any such changes are approved after the Assessment Roll has been filed with the County for collection, the City Manager or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any dispute over the decision of the City Manager or his or her designee shall be referred to the Diamond Bar City Council, and the decision of the City Council shall be final. ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA The net available Assessment funds, after incidental, administrative, financing and other costs shall be expended exclusively for Improvements within the boundaries of the District or as described herein, and appropriate incidental and administrative costs as defined in the Plans and Specifications section. 2 From the Engineer's Report, Update of Assessment District No. 38, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 185 ASSESSMENT 6.7.b PAGE 22 WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare and file a report presenting an estimate of costs, a Diagram for the District and an assessment of the estimated costs of the Improvements upon all assessable parcels within the District; Now, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article XIIID of the California Constitution, and the order of the City of Diamond Bar City Council, hereby makes the following Assessment to cover the portion of the estimated cost of the Improvements, and the costs and expenses incidental thereto to be paid by the District. The amount to be paid for said Improvements and the expense incidental thereto, to be paid by the District for the Fiscal Year 2018-19 is generally as follows: TABLE 2 — FY 2018-19 SUMMARY COST ESTIMATE Salaries & Benefits $ 37,636 Operating Expenses & Services 337,774 Capital Expenses 0 Total for Services $ 375,410 Less General Fund Contribution (101,240) Less Other Revenue 0 Net Amount to Assessments $ 274,170 As required by the Act, an Assessment Diagram of the District is hereto attached and incorporated herein by reference. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll. I do hereby assess and apportion the net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the District, in accordance with the special benefits to be received by each parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost and Method of Assessment in the Report. The Assessment is made upon the parcels or lots of land within the District in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements. Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 186 6.7.b PAGE 23 2018-19. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County. I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the Fiscal Year 2018-19 for each parcel or lot of land within the District. Dated: April 30, 2018 BRI No. 4884 Exp. 9 Sa r I? �C/VIL ��a CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 0 Engineer of Work Jerry Bradshaw, License No. C48845 SCIConsultingGroup Packet Pg. 187 6.7.b PAGE 24 ASSESSMENT DIAGRAM The District boundary is conterminous with the City Limits. The parcels to be assessed in Landscaping Assessment District No. 38 are shown on the Assessment Diagram, which is on file with the City Clerk of the City of Diamond Bar and includes all those properties included in the original formation of the District and subsequent annexations. The following Assessment Diagram is for general location only and is not to be considered the official boundary map. The lines and dimensions of each lot or parcel within the District are those lines and dimensions as shown on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2018-19, and are incorporated herein by reference, and made a part of this Diagram and this Report. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 188 6.7.b PAGE 26 ASSESSMENT ROLL An Assessment Roll (a listing of all parcels assessed within the District and the amount of the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report and is available for public inspection during normal office hours at the City Hall at 21810 Copley Drive, 2nd floor, Diamond Bar, California 91765. Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference, made part of this Report. These records shall govern for all details concerning the description of the lots or parcels. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 38 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 190 6.7.c RESOLUTION NO. 2018 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 19, 2018 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) SCI Consulting Group, the Engineer of Work, has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows - 1 . ollows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the Engineer of Work relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2018-19 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 1078935.1 Packet Pg. 191 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the Engineer's Report relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2018-19. Said proposed assessment per lot is the amount of $236.00, the same amount which was levied in fiscal year 2017-18. 6. This Council hereby fixes 6:45 p.m. on June 19, 2018 in the Auditorium located at the AQMD/Government Center, 21865 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2018-19 and hereby gives notice of said hearing. 2 6.7.c Packet Pg. 192 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 15th day of May, 2018. Ruth M. Low, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 15th day of May, 2018, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 6.7.c Packet Pg. 193 Exhibit A-2 ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FOR 'NE CITY OF UAM OND BAR •t �r .rs..as *�.�.. t~� � ��r.ri x wrrK. a.r 6.7.c 1078935.1 Packet Pg. 194 �Au i im Ar CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEER'S REPORT FISCAL YEAR 2018-19 APRIL 2018 PURSUANT TOTHELAN DSCAPING AND LIGHTING ACT OF 1972, GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION ENGINEER OF WORK: SCIConsultingGroup 4745 MANGELS BOULEVARD FAIRFIELD, CALIFORNIA 94534 PHONE 707.430.4300 FAx 707.430.4319 WWW.SCI-CG.COM 6.7.d Packet Pg. 196 THIS PAGE INTENTIONALLY LEFT BLANK 6.7.d Packet Pg. 197 CITY OF DIAMOND BAR CITY COUNCIL Ruth M. Low, Mayor Carol Herrera, Mayor Pro Tem Jimmy Lin, Councilmember Nancy A. Lyons, Councilmember Steve Tye, Councilmember CITY MANAGER Dan Fox PUBLIC WORKS DIRECTOR I CITY ENGINEER David Liu CITY ATTORNEY David DeBerry ENGINEER OF WORK Jerry Bradshaw, P.E. SCI Consulting Group CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEER's REPORT, FISCAL YEAR 2018-19 6.7.d PAGE SCIConsultingGroup Packet Pg. 198 (THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.d PAGE II SCIConsultingGroup Packet Pg. 199 6.7.d PAGE III TABLE OF CONTENTS INTRODUCTION....................................................................................................................... 5 OVERVIEW...................................................................................................................... 5 ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5 LEGISLATIVE ANALYSIS.................................................................................................... 6 PLANS & SPECIFICATIONS...................................................................................................... 9 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET ....................................................... 11 BUDGET FOR FISCAL YEAR 2018-19............................................................................... 11 METHOD OF ASSESSMENT APPORTIONMENT.......................................................................... 13 METHOD OF APPORTIONMENT........................................................................................ 13 DISCUSSIONOF BENEFIT................................................................................................ 13 SPECIALBENEFIT.......................................................................................................... 14 GENERAL VERSUS SPECIAL BENEFIT.............................................................................. 16 BENEFITFINDING........................................................................................................... 17 METHOD OF APPORTIONMENT........................................................................................ 20 ANNUAL ASSESSMENT CALCULATION.............................................................................. 21 DURATION OF ASSESSMENT........................................................................................... 21 APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 21 ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 22 ASSESSMENT...................................................................................................................... 23 ASSESSMENT DIAGRAM........................................................................................................ 25 ASSESSMENTROLL............................................................................................................. 27 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 200 LIST OF TABLES TABLE 1 - FY 2018-19 ESTIMATE OF COSTS TABLE 2 - FY 2018-19 SUMMARY COST ESTIMATE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.d PAGE IV 23 SCIConsultingGroup Packet Pg. 201 INTRODUCTION 6.7.d OVERVIEW The City of Diamond Bar (the "City") services and maintains mini -parks, slopes and open space areas and other improvements ("Improvements") in the Diamond Bar Hills area of the City. In order to fund the maintenance and operation ("Services") of these projects and improvements, Landscaping Assessment District No. 39 ("District") was formed in 1985 by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in 1989, the City assumed jurisdiction over the District. This Engineer's Report ("Report") was prepared to establish the budget for the Improvements (as described below) that will be funded by the 2018-19 assessments and other revenue, and to determine the general and special benefits received from the Improvements by property within the District and the method of assessment apportionment to lots and parcels. This Report and the assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California Constitution (the "Article"). ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS The assessments have been continued for 30 years. In each subsequent year for which the assessments will be continued, the Diamond Bar City Council (the "Council") must direct the preparation of an Engineer's Report, budgets, and proposed assessments for the upcoming fiscal year. After the report is completed, the City Council may preliminarily approve the Engineer's Report and the continued assessments and establish the date for a public hearing on the continuation of the assessments. Accordingly, this Engineer's Report (the "Report") was prepared pursuant to the direction of the City Council. As required by the Act, this Report includes plans and specifications, a diagram or map of the District, the benefits received by property from the Improvements within the District, and the method of assessment apportionment to lots and parcels within the District. If the Council approves this Engineer's Report and the continuation of the Assessments by resolution, a notice of public hearing must be published in a local newspaper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer's Report and establishing the date for a public hearing is typically used for this notice. Following the minimum 10 -day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the Assessments. This hearing is currently scheduled for June 19, 2018. At this hearing, the Council will consider approval of a resolution confirming the continuation of the Assessments for fiscal year 2018-19. If so confirmed and approved, the Assessments would be submitted to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal year 2018-19. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 202 6.7.d PAGE 6 Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District. To maintain an accurate reference and legally defensible record of the District, pertinent language used in previous engineer's reports has been retained herein and is cited in italics as appropriate. LEGISLATIVE ANALYSIS PROPOSITION 218 The Right to Vote on Taxes Act was approved by the voters of California on November 6, 1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218 provides for benefit assessments to be levied to fund the cost of providing services and improvements, as well as maintenance and operation expenses to a public improvement which benefits the assessed property. SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE AUTHORITY (2008) 44 CAL. 4TH 431 In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority ("SVTA"). This ruling is significant in that the Court clarified how Proposition 218 made changes to the determination of special benefit. The Court also found that: ■ Benefit assessments are for special, not general, benefit ■ The services and/or improvements funded by assessments must be clearly defined ■ Special benefits are directly received by and provide a direct advantage to property in the Improvement District ■ The assessment paid by property should be proportional to the special benefits it receives from the Improvements This Engineer's Report and the process used to establish the continuation of the assessments for fiscal year 2018-19 are consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution based on the following factors: 1. The District is drawn to include the entire City; although only parcels deriving special benefits are included in the assessment rolls. Thus, zones of benefit are not required and the assessment revenue derived from real property in the District is expended only on the Improvements in the District. 2. The Improvements which are constructed and maintained with assessment proceeds in the District are located in close proximity to the real property subject to the assessment. The Improvements provide landscaping and other services to the residents of such assessed property. The proximity of the Improvements to the assessed parcels provides a special benefit to the parcel being assessed pursuant to the factors outlined by the Supreme Court in that decision. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 203 6.7.d PAGE 7 3. Due to their proximity to the assessed parcels, the Improvements financed with assessment revenues in the District benefit the properties in that District in a manner different in kind from the benefit that other parcels of real property in the City derive from such Improvements, and the benefits conferred on such property in the District are more extensive than a general increase in property values. 4. The assessments paid in the District are proportional to the special benefit that each parcel within that Assessment District receives from the Improvements because: a. The specific landscaping Improvements and maintenance and utility costs thereof in the District are specified in this Report; and b. Such Improvement and maintenance costs in the District are allocated among different types of property located within the District, and equally among those properties which have similar characteristics, such as single-family residential parcels, multi -family residential parcels, commercial parcels, industrial parcels, etc. DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4TH 708 In Dahms v. Downtown Pomona Property ("Dahms") the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements funded by the assessments were directly provided to property in the assessment district. The Court also upheld discounts and exemptions from the assessment for certain properties. BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4TH 103 Bonander v. Town of Tiburon ("Bonander'), the 1St District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessments had been apportioned to assessed property based on the costs within sub -areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits. BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4TH 1516 Steven Beutz v. County of Riverside ("Beutz") the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits. GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4TH 416 On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 204 6.7.d PAGE 8 were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels. COMPLIANCE WITH CURRENT LAW This Engineer's Report is consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution because the Improvements to be funded are clearly defined; the benefiting property in the District enjoys close and unique proximity, access and views to the Improvements; the Improvements serve as an extension of usable land area for benefiting properties in the District and such special benefits provide a direct advantage to property in the District that is not enjoyed by the public at large or other property. This Engineer's Report is consistent with Beutz, Dahms and Greater Golden Hill because the Improvements will directly benefit property in the District and the general benefits have been explicitly calculated and quantified and excluded from the Assessments. The Engineer's Report is consistent with Bonander because the Assessments have been apportioned based on the overall cost of the Improvements and Services proportional special benefit to each property, rather than the proportional cost to the District to provide the Improvements to specific properties. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 205 6.7.d PAGE 9 PLANS & SPECIFICATIONS The City maintains landscaping and other improvements in locations within the District's boundaries. The work and improvements to be undertaken by Landscaping Assessment District No. 39, ("District"), and the cost thereof paid from the levy of the annual Assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessment herein. In addition to the definitions provided by the Landscaping and Lighting Act of 1972 (the "Act"), the work and improvements are generally described as mini -parks, slopes and open space areas within the District. The Assessment Diagram shows the location and extent of the Improvements to be installed, maintained or serviced by the proceeds from this Assessment District. Installation, maintenance and servicing of Improvements, may include, but are not limited to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems, sidewalks, parking lots, lighting, fencing, entry monuments, basketball courts, tennis courts, other recreational facilities, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, at each of the locations owned, operated or maintained by the District. As applied herein, "Installation" means the construction of Improvements, including, but not limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping, irrigation systems, walkways and drainage, lights, playground equipment, play courts, playing fields, recreational facilities and public restrooms. "Maintenance" means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Servicing" means the furnishing of electric current, or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; or water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for collection of assessments; (d) compensation of any engineer or attorney employed to render services in proceedings pursuant to this part; (e) any other expenses incidental to the construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 206 6.7.d PAGE 10 to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment (Streets & Highways Code §22526). Modifications to the District structure could include, but are not limited to, substantial changes or expansion of the Improvements provided, substantial changes in the service provided, modifications or restructuring of the District including annexation or detachment of specific parcels, revisions in the method of apportionment, or proposed new or increased assessments. The assessment proceeds will be exclusively used for Improvements within the District plus incidental expenses. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 207 6.7.d PAGE 11 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET BUDGET FOR FISCAL YEAR 2018-19 The 1972 Act provides that the total costs for providing the maintenance and servicing of the District Improvements and facilities can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing and all other costs identified with the District proceedings. An estimate of District costs for fiscal year 2018-19 for the maintenance and servicing of the Improvements is provided below. TABLE 1— FY 2018-19 ESTIMATE OF COSTS Expenditure Item Amount Salaries & Benefits $ 21,453 Operating Expenses Advertising 5,000 Utilities 133,035 Maintenance of Grounds/Buildings 34,500 Professional Services 5,500 Contract Services Landscape Maintenance 208,476 Tree Maintenance 95,400 Weed/Pest Abatement 36,900 Capital Improvements 0 Estimated Expenditures $ 540,264 Revenue Item Amount Direct Benefit Assessments $ 294,764 Carryover from Fund Balance 0 General Fund Contribution 245,500 Estimated Revenues $ 540,264 Budget Allocation to Parcels Amount Total Assessment BudgetA $ 294,764 Total Assessable Parcels 1,249 Assessment per Parcel $ 236.00 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 208 6.7.d PAGE 12 Notes to Estimate of Costs: A. The Act requires that proceeds from the assessments must be deposited into a special fund that has been set up for the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 209 6.7.d PAGE 13 METHOD OF ASSESSMENT APPORTIONMENT METHOD OF APPORTIONMENT This section of the Engineer's Report explains the benefits to be derived from the Improvements and the methodology used to apportion the total assessment to properties within the District. The District consists of certain assessor parcels within the boundaries as defined by the Assessment Diagram referenced in this report and the parcels identified by the Assessor Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly owned parcels as shown. The method used for apportioning the Assessment is based upon the relative special benefits to be derived by the properties in the District over and above general benefits conferred on real property or to the public at large. The Assessment is apportioned to lots and parcels in proportion to the relative special benefit from the Improvements. The apportionment of special benefit is a two-step process: the first step is to identify the types of special benefit arising from the Improvements and the second step is to allocate the Assessments to property based on the estimated relative special benefit for each type of property. DISCUSSION OF BENEFIT In summary, the Assessments can only be levied based on the special benefit to property. This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of 1972 states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that assessments must be based on the special benefit to property and that the value of the special benefits must exceed the cost of the assessment: "No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel. " The following benefit categories summarize the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the Improvements to be provided with the assessment proceeds. These types of special benefit are summarized as follows: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 210 6.7.d PAGE 14 A. Proximity to Improved Landscaped Areas and Other Public Improvements within the District. B. Access to Improved landscaped areas and Other Public Improvements within the District. C. Improved Views within the District. D. Extension of a property's outdoor areas and green spaces for properties within close proximity to the Improvements. E. Safety and Security within the District F. Creation of individual lots for residential and commercial use that, in absence of the Assessments, would not have been created. In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the definitions of special benefits to properties from similar improvements in three distinct areas: ■ Proximity ■ Expanded or improved access ■ Views The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment: The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district's property values). Proximity, improved access and views, in addition to the other special benefits listed herein further strengthen the basis of these assessments. Moreover, the Dahms decision further clarified that certain services and improvements funded by assessments, that are over and above what otherwise would be provided and that other property in general and the public do not share or receive are 100% special benefit. The assessment -funded services upheld by Dahms included streetscape maintenance and security services. SPECIAL BENEFIT The District was formed by a different engineer of record. From the original Engineer's Report, the primary special benefits on landscaping are as set forth below: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 211 6.7.d PAGE 15 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. 4. The enhancement of the value of property which results from the foregoing benefits.1 In addition, SCI assessment engineers have identified the following special benefits: PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Only the specific properties within close proximity to the Improvements are included in the District. The District has been narrowly drawn to include the properties that receive special benefits from the Improvements. Therefore, property in the District enjoys unique and valuable proximity and access to the Improvements that the public at large and property outside the District do not share. In absence of the Assessments, the Improvements would not be provided and the public improvements funded in the District would be degraded due to insufficient funding for maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that are over and above what otherwise would be provided. Improvements that are over and above what otherwise would be provided do not by themselves translate into special benefits but when combined with the unique proximity and access enjoyed by parcels in the District, they provide a direct advantage and special benefit to property in the District. ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Since the parcels in the District are nearly the only parcels that enjoy close access to the Improvements, they directly benefit from the unique close access to improved landscaping areas and other public improvements that are provided by the Assessments. This is a direct advantage and special benefit to property in the District. IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT The City, by maintaining permanent public improvements funded by the Assessments in the District, provides improved views to properties in the District. The properties in the District enjoy close and unique proximity, access and views of the specific Improvements funded in the District; therefore, the improved and protected views provided by the Assessments are another direct and tangible advantage that is uniquely conferred upon property in the District. From the Engineer's Report, Update of Assessment District No. 39, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 212 6.7.d PAGE 16 EXTENSION OF A PROPERTY'S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN CLOSE PROXIMITY TO THE IMPROVEMENTS In large part because it is cost prohibitive to provide large open land areas on property in the District, the residential, commercial and other benefiting properties in the District do not have large outdoor areas and green spaces. The Improvements within the District provide additional outdoor areas that serve as an effective extension of the land area for proximate properties because the Improvements are uniquely proximate and accessible to property in close proximity to the Improvements. The Improvements, therefore, provide an important, valuable and desirable extension of usable land area for the direct advantage and special benefit of properties in the District because such properties have uniquely good and close proximity to the Improvements. SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT The City, through proper installation, maintenance and servicing of permanent public improvements funded by the Assessments in the District, provides increased security and safety by preventing crime and suppressing fire. For parks and recreation Improvements, proper lighting and well -kept landscapes help to deter crime and vandalism. Other landscaped area activities such as slope maintenance and brush clearing provide critical fire suppression. CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL AND COMMERCIAL USE THAT, IN ABSENCE OF THE ASSESSMENTS, WOULD NOT HAVE BEEN CREATED In most of the District, the original owner/developer(s) of the property within the District agreed unanimously to the Assessments. The Assessments provide the necessary funding for public improvements that were required as a condition of development and subdivision approval. Therefore, such Assessments allowed the original property to be subdivided and for development of the parcels to occur. As parcels were sold, new owners were informed of the Assessments through the title reports, and in some cases, through Department of Real Estate "White Paper" reports that the parcels were subject to assessment. Purchase of property was also an "agreement" to pay the Assessment. Therefore, in absence of the Assessments, the lots within most of the District would not have been created. These parcels, and the improvements that were constructed on the parcels, receive direct advantage and special benefit from the Assessments. GENERAL VERSUS SPECIAL BENEFIT Article XIIIC of the California Constitution requires any local agency proposing to increase or impose a benefit assessment to "separate the general benefits from the special benefits conferred on a parcel." The rationale for separating special and general benefits is to ensure that property owners subject to the benefit assessment are not paying for general benefits. An assessment can fund special benefits but cannot fund general benefits. Accordingly, a separate estimate of the special and general benefit is given in this section. In other words: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 213 6.7.d PAGE 17 Total _ General Special Benefit — Benefit + Benefit There is no widely -accepted or statutory formula for general benefit. General benefits are benefits from improvements or services that are not special in nature, are not "particular and distinct" and are not "over and above" benefits received by other properties. SVTA vs. SCCOSA provides some clarification by indicating that general benefits provide "an indirect, derivative advantage" and are not necessarily proximate to the improvements. In this Report, the general benefit is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. The starting point for evaluating general and special benefits is the current, baseline level of service. The Assessment will fund Improvements "over and above" this general, baseline level and the general benefits estimated in this section are over and above the baseline. A formula to estimate the general benefit is listed below: Benefit to Real General _ Property Outside + Benefit the Assessment District Benefit to Real Property Inside the Benefit to Assessment District + the Public that is Indirect and at Large Derivative Special benefit, on the other hand, is defined in the state constitution as "a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large." The SVTA v. SCCOSA decision indicates that a special benefit is conferred to a property if it "receives a direct advantage from the improvement (e.g., proximity to a park)." In these Assessments, as noted, properties in the District have close and unique proximity, views and access to the Improvements and uniquely improved desirability from the Improvements and other properties and the public at large do not receive significant benefits because they do not have proximity, access or views of the Improvements. Therefore, the overwhelming proportion of the benefits conferred to property is special, and is only minimally received by property outside the Districts or the public at large. BENEFIT FINDING QUANTIFICATION OF GENERAL BENEFIT In this section, the general benefit from landscaping and other types of Improvements is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 214 6.7.d PAGE 18 BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS Properties within the District receive almost all of the special benefits from the Improvements because properties in the District enjoy unique close proximity and access to the Improvements that is not enjoyed by other properties or the public at large. However, certain properties within the proximity/access radius of the Improvements, but outside of the boundaries of the District, may receive some benefit from the Improvements. Since this benefit is conferred to properties outside the District boundaries, it contributes to the overall general benefit calculation and will not be funded by the Assessments. The general benefit to property outside of the District is calculated with the parcel and data analysis performed by SCI Consulting Group. Since certain properties outside the District enjoy close proximity and access to the Improvements cannot be assessed by the District, this is a form of general benefit to other property. There are eight parcels outside the District that lie within a half mile travel distance of one of mini -parks within the District. In addition, there are 79 parcels outside the District that are directly adjacent to areas where brush clearing activity is performed by the District. The benefits conferred to these properties do not include the Lot Creation benefit factor, therefore the benefit is reduced by half. The general benefit to property outside of the District is calculated as follows. Assumptions: 87 Parcels Outside District 1,251 Parcels In the District 50% Benefit Factor Calculation: General Benefit to Property Ouside the District 87 x 50% = 3.25916" 87 + 1,251 BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE The "indirect and derivative" benefit to property within the District is particularly difficult to calculate. A solid argument can be presented that all benefit within the District is special, because the other Improvements are clearly "over and above" and "particular and distinct" when compared with the baseline level of service and the unique proximity, access and views of the other Improvements enjoyed by benefiting properties in the District. Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit "conferred on real property located in the district" A measure of the general benefits to property within the Assessment area is the percentage of land area within or directly abutting the District that is publicly owned and used for regional purposes such as regional parks, major roads, rail lines and other regional facilities because such properties used for regional purposes could provide indirect benefits to the public at large. Approximately 1.51% of the CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 215 6.7.d PAGE 19 land area in the District is used for such regional purposes, so this is a measure of the general benefits to property within the District. BENEFIT TO THE PUBLIC AT LARGE The general benefit to the public at large can be estimated by the proportionate amount of time that the District's Improvements are used and enjoyed by individuals who are not residents, employees, customers or property owners in the District. There are two ways in which the public at large can enjoy the improvements, with each counting for half of the general benefit: use of parks, and pass -by trips where landscaped areas can be viewed. In the case of the mini -parks that serve primarily the neighborhood, City staff estimate that approximately 10% of the users do not live, work or own property in the District. The general landscape improvements are typically along slopes and open space areas, out of view of the general public; no general benefit is conferred for views of landscaping. Finally, the general benefits conferred to the public at large does not include the benefit of lot creation, so this benefit is further reduced by half. Therefore we find that ((50% of 10%) x 50% _) 2.50% of the benefits from the Improvements are general benefits to the public at large. TOTAL GENERAL BENEFITS Using a sum of these three measures of general benefit, we find that approximately 7.26% of the benefits conferred by the Improvements may be general in nature and should be funded by sources other than the assessment. Landscaping General Benefit Calculation 3.25% Outside the District 1.51% Inside the District 2.50% PublicAtLarge 7.26% Total General Benefit Although this analysis finds that 7.26% of the assessment may provide general benefits from the Improvements, the Assessment Engineer establishes a requirement for a minimum contribution from sources other than the assessments of 8%. This minimum contribution above the measure of general benefits will serve to provide additional coverage for any other general benefits. CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY This general benefit cannot be funded from the Assessments; it must be funded from other sources such as the City's General Fund or other non -District funds. These contributions can also be in the form of in -lieu contributions to the installation and maintenance of the Improvements such as other City assets that support and protect the Improvements. The City of Diamond Bar will contribute both monetary and in -lieu resources to ensure that the general benefits conferred by the proposed Improvements are not funded by the District's Assessments. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 216 6.7.d PAGE 20 A summary and quantification of these other contributions from the City is discussed below: The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and gutter along the border of the District Improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the Improvements. The contribution from the City towards general benefit from the maintenance, rehabilitation, and replacement of the curb and gutter is conservatively estimated to be 5%. The City owns and maintains a storm drainage system along the border of the District Improvements. This system serves to prevent flooding and associated damage to the Improvements, and manage urban runoff including local pollutants loading from the Improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 5%. The City owns and maintains local public streets along the border of the District Improvements. These public streets provide access to the Improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 5%. The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non -assessment funds, this "annuity" can be used to offset general benefit costs and is conservatively estimated to contribute 10%. The total General Benefit is liberally quantified at 8% which is entirely offset by the conservatively quantified total non -assessment contribution towards general benefit described above of 25%. Therefore, no additional General Benefit must be funded by the City. METHOD OF APPORTIONMENT The development of an Assessment methodology requires apportioning to determine the relative special benefit for each property. As the District was formed by a different engineer of record, the precise language from the most recent Engineer's Report is included below: The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the Improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 217 6.7.d PAGE 21 The primary benefits on landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. The existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment.2 ANNUAL ASSESSMENT CALCULATION For fiscal year 2018-19 the amount of Assessments for the District is not increased from the prior year. The assessment per parcel is $236.00. DURATION OF ASSESSMENT The District was formed or annexed in previous years. It is proposed that the Assessments be continued every year after their formation or annexation, so long as the public Improvements need to be maintained and improved, and the City requires funding from the Assessments for these Improvements in the District. As noted previously, the Assessment can continue to be levied annually after the City Council approves an annually updated Engineer's Report, budget for the Assessment, Improvements to be provided, and other specifics of the Assessment. In addition, the City Council must hold an annual public hearing to continue the Assessment. APPEALS OF ASSESSMENTS LEVIED TO PROPERTY Any property owner who feels that the Assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment may file a written appeal with the City of Diamond Bar City Manager or his or her designee. Any such appeal is limited to correction of an Assessment during the then -current Fiscal Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her designee will promptly review the appeal and any information provided by the property owner. If the City Manager or his or her designee finds that the Assessment should be modified, the appropriate changes shall be made to the Assessment Roll. If any such changes are approved after the Assessment Roll has been filed with the County for collection, the City Manager or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any dispute over the decision of the City 2 From the Engineer's Report, Update of Assessment District No. 39, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 218 6.7.d PAGE 22 Manager or his or her designee shall be referred to the Diamond Bar City Council, and the decision of the City Council shall be final. ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA The net available Assessment funds, after incidental, administrative, financing and other costs shall be expended exclusively for Improvements within the boundaries of the District or as described herein, and appropriate incidental and administrative costs as defined in the Plans and Specifications section. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 219 ASSESSMENT 6.7.d PAGE 23 WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare and file a report presenting an estimate of costs, a Diagram for the District and an assessment of the estimated costs of the Improvements upon all assessable parcels within the District; Now, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article XIIID of the California Constitution, and the order of the City of Diamond Bar City Council, hereby makes the following Assessment to cover the portion of the estimated cost of the Improvements, and the costs and expenses incidental thereto to be paid by the District. The amount to be paid for said Improvements and the expense incidental thereto, to be paid by the District for the Fiscal Year 2018-19 is generally as follows: TABLE 2 — FY 2018-19 SUMMARY COST ESTIMATE Salaries & Benefits $ 21,453 Operating Expenses & Services 518,811 Capital Expenses 0 Total for Services $ 540,264 Less General Fund Contribution (245,500) Less Carryover 0 Net Amount to Assessments $ 294,764 As required by the Act, an Assessment Diagram of the District is hereto attached and incorporated herein by reference. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll. I do hereby assess and apportion the net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the District, in accordance with the special benefits to be received by each parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost and Method of Assessment in the Report. The Assessment is made upon the parcels or lots of land within the District in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements. Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 3CIConsultingGroup Packet Pg. 220 6.7.d PAGE 24 2018-19. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County. I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the Fiscal Year 2018-19 for each parcel or lot of land within the District. Dated: April 30, 2018 BRI � Z No, 4884 Exp, 9 so QVIL OF r. nI CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 Engineer of Work Jerry Bradshaw, License No. C48845 SCIConsultingGroup Packet Pg. 221 6.7.d PAGE 25 ASSESSMENT DIAGRAM The District boundary and the parcels to be assessed in Landscaping Assessment District No. 39 are shown on the Assessment Diagram, which is on file with the City Clerk of the City of Diamond Bar and includes all those properties included in the original formation of the District and subsequent annexations. The following Assessment Diagram is for general location only and is not to be considered the official boundary map. The lines and dimensions of each lot or parcel within the District are those lines and dimensions as shown on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2018-19, and are incorporated herein by reference, and made a part of this Diagram and this Report. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 222 ekzIen, X. L& '41 I 6.7.d PAGE 27 ASSESSMENT ROLL An Assessment Roll (a listing of all parcels assessed within the District and the amount of the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report and is available for public inspection during normal office hours at the City Hall at 21810 Copley Drive, 2nd floor, Diamond Bar, California 91765. Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference, made part of this Report. These records shall govern for all details concerning the description of the lots or parcels. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 224 RESOLUTION NO. 2018 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JUNE 19, 2018 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) SCI Consulting Group, the Engineer or Work, has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows - 1 . ollows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the Engineer of Work relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2018-19 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 6.7.e Packet Pg. 225 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2018-19. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2017-18. 6. This Council hereby fixes 6:45 p.m. on June 19, 2018 in the Auditorium located at the AQMD/Government Center, 21865 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2018-19 and hereby gives notice of said hearing. 2 6.7.e Packet Pg. 226 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 15th day of May, 2018. Ruth M. Low, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 15th day of May, 2018, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 6.7.e Packet Pg. 227 A 7 ASSESSMEN f DIAGRAM ASSESSMENT T DI STRICT _ 41 FW THE WY OF 4rWMa BAR �� i111�IL �1 111tirrrar I��IIxIF ��# &"Iffi' lurl �r� tir 'ice' ..R rw•� w�• M � � � 6.7.e Packet Pg. 228 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 ENGINEER'S REPORT FISCAL YEAR 2018-19 APRIL 2018 PURSUANT TOTHELAN DSCAPING AND LIGHTING ACT OF 1972, GOVERNMENT CODE AND ARTICLE XIIID OF THE CALIFORNIA CONSTITUTION ENGINEER OF WORK: SCIConsultingGroup 4745 MANGELS BOULEVARD FAIRFIELD, CALIFORNIA 94534 PHONE 707.430.4300 FAx 707.430.4319 WWW.SCI-CG.COM 6.7.f Packet Pg. 230 THIS PAGE INTENTIONALLY LEFT BLANK 6.7.f Packet Pg. 231 CITY OF DIAMOND BAR CITY COUNCIL Ruth M. Low, Mayor Carol Herrera, Mayor Pro Tem Jimmy Lin, Councilmember Nancy A. Lyons, Councilmember Steve Tye, Councilmember CITY MANAGER Dan Fox PUBLIC WORKS DIRECTOR I CITY ENGINEER David Liu CITY ATTORNEY David DeBerry ENGINEER OF WORK Jerry Bradshaw, P.E. SCI Consulting Group CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEER's REPORT, FISCAL YEAR 2018-19 6.7.f PAGE ConsultingGroup Packet Pg. 232 (THIS PAGE INTENTIONALLY LEFT BLANK CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.f PAGE II ConsultingGroup Packet Pg. 233 6.7.f PAGE III TABLE OF CONTENTS INTRODUCTION....................................................................................................................... 5 OVERVIEW...................................................................................................................... 5 ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS .............................................. 5 LEGISLATIVE ANALYSIS.................................................................................................... 6 PLANS & SPECIFICATIONS...................................................................................................... 9 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET ....................................................... 11 BUDGET FOR FISCAL YEAR 2018-19............................................................................... 11 METHOD OF ASSESSMENT APPORTIONMENT.......................................................................... 13 METHOD OF APPORTIONMENT........................................................................................ 13 DISCUSSIONOF BENEFIT................................................................................................ 13 SPECIALBENEFIT.......................................................................................................... 14 GENERAL VERSUS SPECIAL BENEFIT.............................................................................. 16 BENEFITFINDING........................................................................................................... 18 METHOD OF APPORTIONMENT........................................................................................ 20 ANNUAL ASSESSMENT CALCULATION.............................................................................. 21 DURATION OF ASSESSMENT........................................................................................... 21 APPEALS OF ASSESSMENTS LEVIED TO PROPERTY........................................................... 22 ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA ............................. 22 ASSESSMENT...................................................................................................................... 23 ASSESSMENT DIAGRAM........................................................................................................ 25 ASSESSMENTROLL............................................................................................................. 27 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 234 LIST OF TABLES TABLE 1 - FY 2018-19 ESTIMATE OF COSTS TABLE 2 - FY 2018-19 SUMMARY COST ESTIMATE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 6.7.f PAGE IV 23 .1—ConsultingGroup Packet Pg. 235 INTRODUCTION 6.7.f OVERVIEW The City of Diamond Bar (the "City") services and maintains mini -parks, slopes and open space areas and other improvements ("Improvements") in the Diamond Bar High Country area of the City. In order to fund the maintenance and operation ("Services") of these projects and improvements, Landscaping Assessment District No. 41 ("District") was formed in 1985 by the County of Los Angeles prior to the incorporation of the City of Diamond Bar. Upon incorporation in 1989, the City assumed jurisdiction over the District. This Engineer's Report ("Report") was prepared to establish the budget for the Improvements (as described below) that will be funded by the 2018-19 assessments and other revenue, and to determine the general and special benefits received from the Improvements by property within the District and the method of assessment apportionment to lots and parcels. This Report and the assessments have been made pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the "Act") and Article XIIID of the California Constitution (the "Article"). ENGINEER'S REPORT AND CONTINUATION OF ASSESSMENTS The assessments have been continued for 30 years. In each subsequent year for which the assessments will be continued, the Diamond Bar City Council (the "Council") must direct the preparation of an Engineer's Report, budgets, and proposed assessments for the upcoming fiscal year. After the report is completed, the City Council may preliminarily approve the Engineer's Report and the continued assessments and establish the date for a public hearing on the continuation of the assessments. Accordingly, this Engineer's Report (the "Report") was prepared pursuant to the direction of the City Council. As required by the Act, this Report includes plans and specifications, a diagram or map of the District, the benefits received by property from the Improvements within the District, and the method of assessment apportionment to lots and parcels within the District. If the Council approves this Engineer's Report and the continuation of the Assessments by resolution, a notice of public hearing must be published in a local newspaper at least 10 days prior to the date of the public hearing. The resolution preliminarily approving the Engineer's Report and establishing the date for a public hearing is typically used for this notice. Following the minimum 10 -day time period after publishing the notice, a public hearing is held for the purpose of allowing public testimony about the proposed continuation of the Assessments. This hearing is currently scheduled for June 19, 2018. At this hearing, the Council will consider approval of a resolution confirming the continuation of the Assessments for fiscal year 2018-19. If so confirmed and approved, the Assessments would be submitted to the Los Angeles County Auditor/Controller for inclusion on the property tax rolls for fiscal year 2018-19. CITY OF DIAMOND BAR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT N0.41 ENGINEER'S REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 236 6.7.f PAGE 6 Beginning in 2015, SCI Consulting Group became the Assessment Engineer for the District. To maintain an accurate reference and legally defensible record of the District, pertinent language used in previous engineer's reports has been retained herein and is cited in italics as appropriate. LEGISLATIVE ANALYSIS PROPOSITION 218 The Right to Vote on Taxes Act was approved by the voters of California on November 6, 1996 and is now Article XIIIC and XIIID of the California Constitution. Proposition 218 provides for benefit assessments to be levied to fund the cost of providing services and improvements, as well as maintenance and operation expenses to a public improvement which benefits the assessed property. SILICON VALLEY TAXPAYERS ASSOCIATION, INC. V SANTA CLARA COUNTY OPEN SPACE AUTHORITY (2008) 44 CAL. 4TH 431 In July of 2008, the California Supreme Court issued its ruling on the Silicon Valley Taxpayers Association, Inc. v. Santa Clara County Open Space Authority ("SVTA"). This ruling is significant in that the Court clarified how Proposition 218 made changes to the determination of special benefit. The Court also found that: ■ Benefit assessments are for special, not general, benefit ■ The services and/or improvements funded by assessments must be clearly defined ■ Special benefits are directly received by and provide a direct advantage to property in the Improvement District ■ The assessment paid by property should be proportional to the special benefits it receives from the Improvements This Engineer's Report and the process used to establish the continuation of the assessments for fiscal year 2018-19 are consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution based on the following factors: 1. The District is drawn to include the entire City; although only parcels deriving special benefits are included in the assessment rolls. Thus, zones of benefit are not required and the assessment revenue derived from real property in the District is expended only on the Improvements in the District. 2. The Improvements which are constructed and maintained with assessment proceeds in the District are located in close proximity to the real property subject to the assessment. The Improvements provide landscaping and other services to the residents of such assessed property. The proximity of the Improvements to the assessed parcels provides a special benefit to the parcel being assessed pursuant to the factors outlined by the Supreme Court in that decision. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 237 6.7.f PAGE 7 3. Due to their proximity to the assessed parcels, the Improvements financed with assessment revenues in the District benefit the properties in that District in a manner different in kind from the benefit that other parcels of real property in the City derive from such Improvements, and the benefits conferred on such property in the District are more extensive than a general increase in property values. 4. The assessments paid in the District are proportional to the special benefit that each parcel within that Assessment District receives from the Improvements because: a. The specific landscaping Improvements and maintenance and utility costs thereof in the District are specified in this Report; and b. Such Improvement and maintenance costs in the District are allocated among different types of property located within the District, and equally among those properties which have similar characteristics, such as single-family residential parcels, multi -family residential parcels, commercial parcels, industrial parcels, etc. DAHMS V. DOWNTOWN POMONA PROPERTY (2009) 174 CAL. APP. 4T" 708 In Dahms v. Downtown Pomona Property ("Dahms") the Court upheld an assessment that was 100% special benefit (i.e. 0% general benefit) on the rationale that the services and improvements funded by the assessments were directly provided to property in the assessment district. The Court also upheld discounts and exemptions from the assessment for certain properties. BONANDER V. TOWN OF TIBURON (2009) 180 CAL. APP. 4T" 103 Bonander v. Town of Tiburon ("Bonander'), the 1St District Court of Appeal overturned a benefit assessment approved by property owners to pay for placing overhead utility lines underground in an area of the Town of Tiburon. The Court invalidated the assessments primarily on the grounds that the assessments had been apportioned to assessed property based on the costs within sub -areas of the assessment district instead of the overall cost of the improvements and the overall proportional special benefits. BEUTZ V. COUNTY OF RIVERSIDE (2010) 184 CAL. APP. 4T" 1516 Steven Beutz v. County of Riverside ("Beutz") the Court overturned an assessment for park maintenance in Wildomar, California, primarily because the general benefits associated with improvements and services were not explicitly calculated, quantified and separated from the special benefits. GOLDEN HILL NEIGHBORHOOD ASSOCIATION V. CITY OF SAN DIEGO (2011) 199 CAL. APP. 4T" 416 On September 22, 2011, the San Diego Court of Appeal issued a decision on the Golden Hill Neighborhood Association v. City of San Diego appeal. This decision overturned an assessment for street and landscaping maintenance in the Greater Golden Hill neighborhood of San Diego, California. The court described two primary reasons for its decision. First, like in Beutz, the court found the general benefits associated with services CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 238 6.7.f PAGE 8 were not explicitly calculated, quantified and separated from the special benefits. Second, the court found that the City had failed to record the basis for the assessment on its own parcels. COMPLIANCE WITH CURRENT LAW This Engineer's Report is consistent with the SVTA decision and with the requirements of Article XIIIC and XIIID of the California Constitution because the Improvements to be funded are clearly defined; the benefiting property in the District enjoys close and unique proximity, access and views to the Improvements; the Improvements serve as an extension of usable land area for benefiting properties in the District and such special benefits provide a direct advantage to property in the District that is not enjoyed by the public at large or other property. This Engineer's Report is consistent with Beutz, Dahms and Greater Golden Hill because the Improvements will directly benefit property in the District and the general benefits have been explicitly calculated and quantified and excluded from the Assessments. The Engineer's Report is consistent with Bonander because the Assessments have been apportioned based on the overall cost of the Improvements and Services proportional special benefit to each property, rather than the proportional cost to the District to provide the Improvements to specific properties. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 239 6.7.f PAGE 9 PLANS & SPECIFICATIONS The City maintains landscaping and other improvements in locations within the District's boundaries. The work and improvements to be undertaken by Landscaping Assessment District No. 41, ("District"), and the cost thereof paid from the levy of the annual Assessment provide special benefit to Assessor Parcels within the District as defined in the Method of Assessment herein. In addition to the definitions provided by the Landscaping and Lighting Act of 1972 (the "Act"), the work and improvements are generally described as mini -parks, slopes and open space areas within the District. The Assessment Diagram shows the location and extent of the Improvements to be installed, maintained or serviced by the proceeds from this Assessment District. Installation, maintenance and servicing of Improvements, may include, but are not limited to, turf and play areas, landscaping, ground cover, shrubs and trees, irrigation systems, sidewalks, lighting, fencing, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, at each of the locations owned, operated or maintained by the District. As applied herein, "Installation" means the construction of Improvements, including, but not limited to, land preparation (such as grading, leveling, cutting and filling), sod, landscaping, irrigation systems, walkways and drainage, lights, playground equipment, play courts, playing fields, recreational facilities and public restrooms. "Maintenance" means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including repair, removal or replacement of all or any part of any improvement; providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste, and the cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti. "Servicing" means the furnishing of electric current, or energy, gas or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; or water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Incidental expenses include all of the following: (a) The costs of preparation of the report, including plans, specifications, estimates, diagram, and assessment; (b) the costs of printing, advertising, and the giving of published, posted, and mailed notices; (c) compensation payable to the County for collection of assessments; (d) compensation of any engineer or attorney employed to render services in proceedings pursuant to this part; (e) any other expenses incidental to the construction, installation, or maintenance and servicing of the Improvements; (f) any expenses incidental to the issuance of bonds or notes pursuant CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 240 6.7.f PAGE 10 to Streets & Highways Code Section 22662.5; and (g) costs associated with any elections held for the approval of a new or increased assessment (Streets & Highways Code §22526). Modifications to the District structure could include, but are not limited to, substantial changes or expansion of the Improvements provided, substantial changes in the service provided, modifications or restructuring of the District including annexation or detachment of specific parcels, revisions in the method of apportionment, or proposed new or increased assessments. The assessment proceeds will be exclusively used for Improvements within the District plus incidental expenses. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 241 6.7.f PAGE 11 FISCAL YEAR 2018-19 ESTIMATE OF COST AND BUDGET BUDGET FOR FISCAL YEAR 2018-19 The 1972 Act provides that the total costs for providing the maintenance and servicing of the District Improvements and facilities can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing and all other costs identified with the District proceedings. An estimate of District costs for fiscal year 2018-19 for the maintenance and servicing of the Improvements is provided below. TABLE 1— FY 2018-19 ESTIMATE OF COSTS Expenditure Item Amount Salaries & Benefits $ 21,353 Operating Expenses 122,157 Advertising 5,000 Utilities 71,138 Maintenance of Grounds/Buildings 20,000 Professional Services 5,500 Contract Services Amount Landscape Maintenance 68,076 Tree Maintenance 23,400 Weed/Pest Abatement 51,600 Capital Improvements 0 Estimated Expenditures $ 266,067 Revenue Item Amount Direct Benefit Assessments $ 122,157 General Fund Contribution 143,910 Estimated Revenues $ 266,067 Budget Allocation to Parcels Amount Total Assessment BudgetA $ 122,157 Total Assessable Parcels 554 Assessment per Parcel $ 220.50 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 242 6.7.f PAGE 12 Notes to Estimate of Costs: A. The Act requires that proceeds from the assessments must be deposited into a special fund that has been set up for the revenues and expenditures of the District. Moreover, funds raised by the assessment shall be used only for the purposes stated within this Report. Any balance remaining at the end of the Fiscal Year, June 30, must be carried over to the next Fiscal Year. The District may also establish a reserve fund for contingencies and special projects as well as a capital improvement fund for accumulating funds for larger capital improvement projects or capital renovation needs. Any remaining balance would either be placed in the reserve fund or would be used to reduce future years' assessments. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 243 6.7.f PAGE 13 METHOD OF ASSESSMENT APPORTIONMENT METHOD OF APPORTIONMENT This section of the Engineer's Report explains the benefits to be derived from the Improvements and the methodology used to apportion the total assessment to properties within the District. The District consists of certain assessor parcels within the boundaries as defined by the Assessment Diagram referenced in this report and the parcels identified by the Assessor Parcel Numbers listed with the levy roll. The parcel list includes all privately and publicly owned parcels as shown. The method used for apportioning the Assessment is based upon the relative special benefits to be derived by the properties in the District over and above general benefits conferred on real property or to the public at large. The Assessment is apportioned to lots and parcels in proportion to the relative special benefit from the Improvements. The apportionment of special benefit is a two-step process: the first step is to identify the types of special benefit arising from the Improvements and the second step is to allocate the Assessments to property based on the estimated relative special benefit for each type of property. DISCUSSION OF BENEFIT In summary, the Assessments can only be levied based on the special benefit to property. This benefit is received by property over and above any general benefits. With reference to the requirements for assessments, Section 22573 of the Landscaping and Lighting Act of 1972 states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." Proposition 218, as codified in Article XIIID of the California Constitution, has confirmed that assessments must be based on the special benefit to property and that the value of the special benefits must exceed the cost of the assessment: "No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel. " The following benefit categories summarize the types of special benefit to residential, commercial, industrial and other lots and parcels resulting from the Improvements to be provided with the assessment proceeds. These types of special benefit are summarized as follows: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 244 6.7.f PAGE 14 A. Proximity to Improved Landscaped Areas and Other Public Improvements within the District. B. Access to Improved landscaped areas and Other Public Improvements within the District. C. Improved Views within the District. D. Extension of a property's outdoor areas and green spaces for properties within close proximity to the Improvements. E. Safety and Security within the District F. Creation of individual lots for residential and commercial use that, in absence of the Assessments, would not have been created. In this case, the recent SVTA v. SCCOSA decision provides enhanced clarity to the definitions of special benefits to properties from similar improvements in three distinct areas: ■ Proximity ■ Expanded or improved access ■ Views The SVTA v. SCCOSA decision also clarifies that a special benefit is a service or improvement that provides a direct advantage to a parcel and that indirect or derivative advantages resulting from the overall public benefits from a service or improvement are general benefits. The SVTA v. SCCOSA decision also provides specific guidance that park improvements are a direct advantage and special benefit to property that is proximate to a park that is improved by an assessment: The characterization of a benefit may depend on whether the parcel receives a direct advantage from the improvement (e.g. proximity to a park) or receives an indirect, derivative advantage resulting from the overall public benefits of the improvement (e.g. general enhancement of the district's property values). Proximity, improved access and views, in addition to the other special benefits listed herein further strengthen the basis of these assessments. Moreover, the Dahms decision further clarified that certain services and improvements funded by assessments, that are over and above what otherwise would be provided and that other property in general and the public do not share or receive are 100% special benefit. The assessment -funded services upheld by Dahms included streetscape maintenance and security services. SPECIAL BENEFIT The District was formed by a different engineer of record. From the original Engineer's Report, the primary special benefits on landscaping are as set forth below: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 245 6.7.f PAGE 15 1. Beautification of the streets which are used by all the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. 4. The enhancement of the value of property which results from the foregoing benefits.1 In addition, SCI assessment engineers have identified the following special benefits: PROXIMITY TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Only the specific properties within close proximity to the Improvements are included in the District. The District has been narrowly drawn to include the properties that receive special benefits from the Improvements. Therefore, property in the District enjoys unique and valuable proximity and access to the Improvements that the public at large and property outside the District do not share. In absence of the Assessments, the Improvements would not be provided and the public improvements funded in the District would be degraded due to insufficient funding for maintenance, upkeep and repair. Therefore, the Assessments provide Improvements that are over and above what otherwise would be provided. Improvements that are over and above what otherwise would be provided do not by themselves translate into special benefits but when combined with the unique proximity and access enjoyed by parcels in the District, they provide a direct advantage and special benefit to property in the District. ACCESS TO IMPROVED LANDSCAPED AREAS WITHIN THE DISTRICT Since the parcels in the District are nearly the only parcels that enjoy close access to the Improvements, they directly benefit from the unique close access to improved landscaping areas and other public improvements that are provided by the Assessments. This is a direct advantage and special benefit to property in the District. IMPROVED VIEWS WITHIN THE ASSESSMENT DISTRICT The City, by maintaining permanent public improvements funded by the Assessments in the District, provides improved views to properties in the District. The properties in the District enjoy close and unique proximity, access and views of the specific Improvements funded in the District; therefore, the improved and protected views provided by the Assessments are another direct and tangible advantage that is uniquely conferred upon property in the District. From the Engineer's Report, Update of Assessment District No. 41, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 246 6.7.f PAGE 16 EXTENSION OF A PROPERTY'S OUTDOOR AREAS AND GREEN SPACES FOR PROPERTIES WITHIN CLOSE PROXIMITY TO THE IMPROVEMENTS In large part because it is cost prohibitive to provide large open land areas on property in the District, the residential, commercial and other benefiting properties in the District do not have large outdoor areas and green spaces. The Improvements within the District provide additional outdoor areas that serve as an effective extension of the land area for proximate properties because the Improvements are uniquely proximate and accessible to property in close proximity to the Improvements. The Improvements, therefore, provide an important, valuable and desirable extension of usable land area for the direct advantage and special benefit of properties in the District because such properties have uniquely good and close proximity to the Improvements. SAFETY AND SECURITY WITHIN THE ASSESSMENT DISTRICT The City, through proper installation, maintenance and servicing of permanent public improvements funded by the Assessments in the District, provides increased security and safety by preventing crime and suppressing fire. For parks and recreation Improvements, proper lighting and well -kept landscapes help to deter crime and vandalism. Other landscaped area activities such as slope maintenance and brush clearing provide critical fire suppression. CREATION OF INDIVIDUAL LOTS FOR RESIDENTIAL AND COMMERCIAL USE THAT, IN ABSENCE OF THE ASSESSMENTS, WOULD NOT HAVE BEEN CREATED In most of the District, the original owner/developer(s) of the property within the District agreed unanimously to the Assessments. The Assessments provide the necessary funding for public improvements that were required as a condition of development and subdivision approval. Therefore, such Assessments allowed the original property to be subdivided and for development of the parcels to occur. As parcels were sold, new owners were informed of the Assessments through the title reports, and in some cases, through Department of Real Estate "White Paper" reports that the parcels were subject to assessment. Purchase of property was also an "agreement" to pay the Assessment. Therefore, in absence of the Assessments, the lots within most of the District would not have been created. These parcels, and the improvements that were constructed on the parcels, receive direct advantage and special benefit from the Assessments. GENERAL VERSUS SPECIAL BENEFIT Article XIIIC of the California Constitution requires any local agency proposing to increase or impose a benefit assessment to "separate the general benefits from the special benefits conferred on a parcel." The rationale for separating special and general benefits is to ensure that property owners subject to the benefit assessment are not paying for general benefits. An assessment can fund special benefits but cannot fund general benefits. Accordingly, a separate estimate of the special and general benefit is given in this section. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 247 In other words: Total _ General Special Benefit — Benefit + Benefit 6.7.f PAGE 17 There is no widely -accepted or statutory formula for general benefit. General benefits are benefits from improvements or services that are not special in nature, are not "particular and distinct" and are not "over and above" benefits received by other properties. SVTA vs. SCCOSA provides some clarification by indicating that general benefits provide "an indirect, derivative advantage" and are not necessarily proximate to the improvements. In this Report, the general benefit is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. The starting point for evaluating general and special benefits is the current, baseline level of service. The Assessment will fund Improvements "over and above" this general, baseline level and the general benefits estimated in this section are over and above the baseline. A formula to estimate the general benefit is listed below: Benefit to Real General _ Property Outside + Benefit — the Assessment District Benefit to Real Property Inside the Benefit to Assessment District + the Public that is Indirect and at Large Derivative Special benefit, on the other hand, is defined in the state constitution as "a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large." The SVTA v. SCCOSA decision indicates that a special benefit is conferred to a property if it "receives a direct advantage from the improvement (e.g., proximity to a park)." In these Assessments, as noted, properties in the District have close and unique proximity, views and access to the Improvements and uniquely improved desirability from the Improvements and other properties and the public at large do not receive significant benefits because they do not have proximity, access or views of the Improvements. Therefore, the overwhelming proportion of the benefits conferred to property is special and is only minimally received by property outside the Districts or the public at large. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 248 6.7.f PAGE 18 BENEFIT FINDING QUANTIFICATION OF GENERAL BENEFIT In this section, the general benefit from landscaping and other types of Improvements is liberally estimated and described, and then budgeted so that it is funded by sources other than the Assessment. BENEFIT TO PROPERTY OUTSIDE THE ASSESSMENT DISTRICTS Properties within the District receive almost all of the special benefits from the Improvements because properties in the District enjoy unique close proximity and access to the Improvements that is not enjoyed by other properties or the public at large. However, certain properties within the proximity/access radius of the Improvements, but outside of the boundaries of the District, may receive some benefit from the Improvements. Since this benefit is conferred to properties outside the District boundaries, it contributes to the overall general benefit calculation and will not be funded by the Assessments. The general benefit to property outside of the District is calculated with the parcel and data analysis performed by SCI Consulting Group. Since certain properties outside the District enjoy close proximity and access to the Improvements cannot be assessed by the District, this is a form of general benefit to other property. There are 23 parcels outside the District that are directly adjacent to areas where slopes are maintained by the District. The benefits conferred to these properties do not include the Lot Creation benefit factor, therefore the benefit is reduced by half. The general benefit to property outside of the District is calculated as follows. Assumptions: 23 Parcels Outside District 554 Parcels In the District 50% Benefit Factor Calculation: General Benefit to Property Ouside the District 23 x 50% = 1.99% 23 + 554 BENEFIT TO PROPERTY INSIDE THE ASSESSMENT DISTRICTS THAT IS INDIRECT AND DERIVATIVE The "indirect and derivative" benefit to property within the District is particularly difficult to calculate. A solid argument can be presented that all benefit within the District is special, because the other Improvements are clearly "over and above" and "particular and distinct" when compared with the baseline level of service and the unique proximity, access and views of the other Improvements enjoyed by benefiting properties in the District. Nevertheless, the SVTA vs. SCCOSA decision indicates there may be general benefit "conferred on real property located in the district" A measure of the general benefits to CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 249 6.7.f PAGE 19 property within the Assessment area is the percentage of land area within or directly abutting the District that is publicly owned and used for regional purposes such as regional parks, major roads, rail lines and other regional facilities because such properties used for regional purposes could provide indirect benefits to the public at large. The District boundaries are narrowly drawn to include only the residential areas within the neighborhood, and there are no regional facilities within the District. Therefore, the indirect and derivative general benefits to property within the District are zero. BENEFIT TO THE PUBLIC AT LARGE The general benefit to the public at large can be estimated by the proportionate amount of time that the District's Improvements are used and enjoyed by individuals who are not residents, employees, customers or property owners in the District. It should be noted that these Improvements do not attract the public at large in the same was as park improvements, and they confer far less benefit to the public at large than do similar park improvements. In essence, the public does not visit an area to enjoy slope improvements in the same way as they may visit a park. However, certain slopes maintained by the District may provide some enhancement to views enjoyed by the public as they drive past. Approximately 25% of the slopes and linear green areas maintained by the District lie along arterial roadways that carry a high percentage of traffic not associated with people who are not residents or property owners within the District. While there are not statistics available as to what percentage of pass -by vehicle trips are by non-residents or non -property owners, a liberal factor of 90% is assumed. Finally, of all the types of benefits conferred by the Improvements, passersby only benefit from views, which are estimated at 10% of the total benefits. Therefore we find that ((90% of 25%) x 10% _) 2.25% of the benefits from the Improvements are general benefits to the public at large. TOTAL GENERAL BENEFITS Using a sum of these three measures of general benefit, we find that approximately of the benefits conferred by the Improvements may be general in nature and should be funded by sources other than the assessment. Landscaping General Benefit Calculation 1.99% Outside the District 0.00% Inside the District 2.25% PublicAtLarge 4.24% Total General Benefit Although this analysis finds that 4.24% of the assessment may provide general benefits from the Improvements, the Assessment Engineer establishes a requirement for a minimum contribution from sources other than the assessments of 5%. This minimum contribution above the measure of general benefits will serve to provide additional coverage for any other general benefits. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 250 6.7.f PAGE 20 CURRENT GENERAL BENEFIT CONTRIBUTION FROM THE CITY This general benefit cannot be funded from the Assessments; it must be funded from other sources such as the City's General Fund or other non -District funds. These contributions can also be in the form of in -lieu contributions to the installation and maintenance of the Improvements such as other City assets that support and protect the Improvements. The City of Diamond Bar will contribute both monetary and in -lieu resources to ensure that the general benefits conferred by the proposed Improvements are not funded by the District's Assessments. A summary and quantification of these other contributions from the City is discussed below: The City of Diamond Bar owns, maintains, rehabilitates and replaces curb and putter along the border of the District Improvements. This curb and gutter serves to support, contain, retain, manage irrigation flow and growth, and provide a boundary for the Improvements. The contribution from the City towards general benefit from the maintenance, rehabilitation, and replacement of the curb and gutter is conservatively estimated to be 5%. The City owns and maintains a storm drainage system along the border of the District Improvements. This system serves to prevent flooding and associated damage to the Improvements, and manage urban runoff including local pollutants loading from the Improvements. The contribution from the City towards general benefit from the maintenance, and operation of the local storm drainage system is conservatively estimated to be 5%. The City owns and maintains local public streets along the border of the District Improvements. These public streets provide access to the Improvements for its enjoyment as well as efficient maintenance. The contribution from the City towards general benefit from the maintenance of local public streets is conservatively estimated to be 5%. The value of the construction of the improvements can be quantified and monetized as an annuity. Since this construction was performed and paid for by non -assessment funds, this "annuity" can be used to offset general benefit costs and is conservatively estimated to contribute 10%. The total General Benefit is liberally quantified at 8% which is entirely offset by the conservatively quantified total non -assessment contribution towards general benefit described above of 25%. Therefore, no additional General Benefit must be funded by the City. METHOD OF APPORTIONMENT The development of an Assessment methodology requires apportioning to determine the relative special benefit for each property. As the District was formed by a different engineer of record, the precise language from the most recent Engineer's Report is included below: CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 251 6.7.f PAGE 21 The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the Improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits on landscaping are as set forth below: 1. Beautification of the streets which are used by all the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. The existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment.2 ANNUAL ASSESSMENT CALCULATION For fiscal year 2018-19 the amount of Assessments for the District is not increased from prior years. The assessment per parcel is $220.50. DURATION OF ASSESSMENT The District was formed or annexed in previous years. It is proposed that the Assessments be continued every year after their formation or annexation, so long as the public Improvements need to be maintained and improved, and the City requires funding from the Assessments for these Improvements in the District. As noted previously, the Assessment can continue to be levied annually after the City Council approves an annually updated Engineer's Report, budget for the Assessment, Improvements to be provided, and other specifics of the Assessment. In addition, the City Council must hold an annual public hearing to continue the Assessment. 2 From the Engineer's Report, Update of Assessment District No. 41, Fiscal Year 2014-15, City of Diamond Bar, dated June 3, 2014 CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 252 6.7.f PAGE 22 APPEALS OF ASSESSMENTS LEVIED TO PROPERTY Any property owner who feels that the Assessment levied on the subject property is in error as a result of incorrect information being used to apply the foregoing method of assessment may file a written appeal with the City of Diamond Bar City Manager or his or her designee. Any such appeal is limited to correction of an Assessment during the then -current Fiscal Year and applicable law. Upon the filing of any such appeal, the City Manager or his or her designee will promptly review the appeal and any information provided by the property owner. If the City Manager or his or her designee finds that the Assessment should be modified, the appropriate changes shall be made to the Assessment Roll. If any such changes are approved after the Assessment Roll has been filed with the County for collection, the City Manager or his or her designee is authorized to refund to the property owner the amount of any approved reduction. Any dispute over the decision of the City Manager or his or her designee shall be referred to the Diamond Bar City Council, and the decision of the City Council shall be final. ASSESSMENT FUNDS MUST BE EXPENDED WITHIN THE DISTRICT AREA The net available Assessment funds, after incidental, administrative, financing and other costs shall be expended exclusively for Improvements within the boundaries of the District or as described herein, and appropriate incidental and administrative costs as defined in the Plans and Specifications section. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 253 ASSESSMENT 6.7.f PAGE 23 WHEREAS, the City of Diamond Bar directed the undersigned engineer of Work to prepare and file a report presenting an estimate of costs, a Diagram for the District and an assessment of the estimated costs of the Improvements upon all assessable parcels within the District; Now, THEREFORE, the undersigned, by virtue of the power vested in me under the Act, Article XIIID of the California Constitution, and the order of the City of Diamond Bar City Council, hereby makes the following Assessment to cover the portion of the estimated cost of the Improvements, and the costs and expenses incidental thereto to be paid by the District. The amount to be paid for said Improvements and the expense incidental thereto, to be paid by the District for the Fiscal Year 2018-19 is generally as follows: TABLE Z — FY 2018-19 SUMMARY COST ESTIMATE Salaries & Benefits $ 21,353 Operating Expenses & Services 244,714 Capital Expenses 0 Total for Services $ 266,067 Less General Fund Contribution (143,910) Net Amount to Assessments $ 122,157 As required by the Act, an Assessment Diagram of the District is hereto attached and incorporated herein by reference. The distinctive number of each parcel or lot of land in the District is its Assessor Parcel Number appearing on the Assessment Roll. I do hereby assess and apportion the net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within the District, in accordance with the special benefits to be received by each parcel or lot, from the Improvements, and more particularly set forth in the Estimate of Cost and Method of Assessment in the Report. The Assessment is made upon the parcels or lots of land within the District in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements. Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Los Angeles for the Fiscal Year CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 254 6.7.f PAGE 24 2018-19. For a more particular description of the property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County. I hereby will place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the Fiscal Year 2018-19 for each parcel or lot of land within the District. Dated: April 30, 2018 �Q??0FESSjON a: No. 4884 M (P CIVIL F r. t CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 a Engineer of Work ill &_ Jerry Bradshaw, License No. C48845 ConsultingGroup Packet Pg. 255 6.7.f PAGE 25 ASSESSMENT DIAGRAM The District boundary and the parcels to be assessed in Landscaping Assessment District No. 39 are shown on the Assessment Diagram, which is on file with the City Clerk of the City of Diamond Bar and includes all those properties included in the original formation of the District and subsequent annexations. The following Assessment Diagram is for general location only and is not to be considered the official boundary map. The lines and dimensions of each lot or parcel within the District are those lines and dimensions as shown on the maps of the Assessor of the County of Los Angeles, for Fiscal Year 2018-19, and are incorporated herein by reference, and made a part of this Diagram and this Report. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 ConsultingGroup Packet Pg. 256 ASSESSMENT DISTRICT NO. 41 >� for the �..�. 8 i CITY OF DIAMOND t nL- .a A. q`�t - h� ;s3 v 1 , i ], N' .• Fiat>�, a t � r 'tea'. � � y �.� T�'� A '"iI� �N ' � - •:.. � �-.� � � 1,h- `_MF,.� I \ '�'r - + Kim '.� IL 1.:. ,� sr s, ,. +s-s�'*.x c '• +u4 t r!' Ilk ♦ \ n - jF l r 4 � )�, ' a ' � `,' �sf �� ,• � � �r. r - � `�,'� ria ( V i f i' qr i �'e cin � ,Z+►�' �' 1 � WI �9 � F _ 6.7.f PAGE 27 ASSESSMENT ROLL An Assessment Roll (a listing of all parcels assessed within the District and the amount of the Assessment) will be filed with the City Clerk and is, by reference, made part of this Report and is available for public inspection during normal office hours at the City Hall at 21810 Copley Drive, 2nd floor, Diamond Bar, California 91765. Each lot or parcel listed on the Assessment Roll is shown and illustrated on the latest County Assessor records and these records are, by reference, made part of this Report. These records shall govern for all details concerning the description of the lots or parcels. CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT N0.41 ENGINEERS REPORT, FISCAL YEAR 2018-19 SCIConsultingGroup Packet Pg. 258 TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: !.::a I'r. _ DATE: �p Jnr_ PHONE: 7N3 0 3 - E�33 AGENDA#ISUBJECT: �q_,? "�e, v n ` expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act.