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Home My WebLink About03/22/2018 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MARCH 22, 2018 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Chou led the Pledge of Allegiance. OATH OF OFFICE FOR COMMISSIONERS: CC/Cribbins administered the oath of office to the Parks and Recreation Commissioners. ROLL CALL: Present: Commissioners Andrew Chou, Tommy Orona, Vice - Chair Benny Liang and Chair Manisha Sulakhe Absent: Commissioner Kim Hsieh was excused Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Williams, Recreation Supervisor; Ramiro Valderamma, Recreation Specialist and Debbie Gonzales, Administrative Coordinator. PRESENTATION OF 2018 YOUTH BASKETBALL SPORTSMANSHIP AWARDS — Presentations by RS/Valderamma. RECESS: Chair/Sulakhe recessed the Parks and Recreation Commission meeting at 7:19. RECONVENE: Chair/Sulakhe reconvened the Parks and Recreation Commission meeting at 7:28 p.m. SELECTION OF CHAIR AND VICE -CHAIR: VC/Liang proposed that he could assume the Chairmanship and Chair/Sulakhe could serve as Vice -Chair in order to give the two new Commissioners time to become familiar with the Commission's role in the City government. C/Chou moved, C/Sulakhe seconded, to approve C/Liang to serve as Chair of the Parks and Recreation Commission and C/Sulakhe to serve as Vice -Chair for the Parks and Recreation Commission for the current year. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Chou, Liang, Orona, Sulakhe NOES: COMMISSIONERS: None MARCH 22, 2018 PAGE 2 P&R COMMISSION ABSENT: COMMISSIONERS: Hsieh Chair/Liang thanked new Commissioners Chou and Orona for joining the Recreation Commission and encouraged them to participate in as many City possible. He encouraged PMS/Jordan begin scheduling park visits Commissioner. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean CONSENT CALENDAR: Parks and events as for each 1.1 Approval of Minutes for the February 22, 2018 Regular Meeting — Continued to the April 26, 2018 meeting. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey Chair/Liang said he believed the Senior Excursions were very popular and always sold out. RS/Murphy responded that it is always a challenge for staff to provide excursions the seniors are interested in and they are not always sold out. In fact, because events have had to be canceled, staff is recommending that for the upcoming fiscal year the events be cut back by four excursions per year and include a quarterly visit to casinos and two regular destination excursions. C/Chou asked if the City promoted its events through social media, email or letters. RS/Murphey responded that the excursions are listed in the Recreation Guide and flyers are provided at the Diamond Bar Center and passed out to participants. Occasionally, there are mailings to past participants. Staff has begun using social media to a greater degree and for The Getty Center excursion for example, there was an unexpected group of 10 women from one of the senior clubs who signed up together, which may be a sign for staff to increase promotion with the various senior clubs. 2.2 MAINTENANCE REPORT — PMS/Jordan C/Chou asked if all of the reported work and repairs PMS/Jordan spoke about were done within the past month and PMS/Jordan responded "yes." Chair/Liang asked if the County or City paid for maintenance for the library and PMS/Jordan responded that it is taken from the City's budget. 2.2.1 Power Point Presentation — Sycamore Canyon Park Walkthrough - PMS/Jordan MARCH 22, 2018 PAGE 3 P&R COMMISSION VC/Sulakhe asked about the status of the steps going from Diamond Bar Boulevard down into the park and PMS/Jordan responded that staff is working with FEMA to secure the funding. The project is currently in the design phase and hopes to complete the project by the end of this summer if the FEMA issues can be resolved properly. 2.3 C.I.P Projects - ACM/McLean 2.3.1 Larkstone Park — This is the City's newest park and is substantially complete. The park is located across the street from South Pointe Middle School and immediately adjacent to the Lennar Housing Development. This week Lennar installed a pedestal from Southern California Edison which is used to provide electricity to the park and power to the systems that are in place including the irrigation system. There will be a couple of weeks testing on the irrigation system to make sure everything is properly up and running and at that point, enter the maintenance period. Staff is working with the developer given the delays that were caused during the process to try to expedite the opening of the park to the public, which should be within the next couple of months. When the park is ready for opening there will be a park dedication event likely to be held on a Saturday for which all Commissioners will be notified in advance. 2.3.2 Pantera Park Walkway Lighting — This is a project that has been funded for design during the current fiscal year. The design process is underway, the contract has been awarded and once the design is completed, the project will move on to the construction phase following the public bid process which will likely take place in the next fiscal year (after July 1). Once the project has been completed, the item will be brought back to the Commission for update. VC/Sulakhe said she addressed the Traffic and Transportation Commission about Southern California Edison lighting installations being delayed by two months. She recommended to her colleagues that if they see anything in the community that does not look right such as a lack of lighting, those are red flag issues that need to be addressed. Southern California Edison seems to be behind on some of their projects. ACM/McLean said he would speak with the Public Works Department regarding any street lighting outages so they can refer those items to the source at Edison for repair. 3. OLD BUSINESS: None 4. NEW BUSINESS: None MARCH 22, 2018 PAGE 4 P&R 5. ANNOUNCEMENTS: VC/Sulakhe said that staff has always done an excellent job. Their work is beyond par and they always keep the Commissioners updated on matters relating to parks and recreation. She welcomed C/Chou and C/Orona to the Commission. It is a happy Commission as witnessed by the presentation to the kids during the meeting. The kids look forward to their activities and positivity from their parents and coaches and from this Commission. She hopes this will continue through Commission teamwork. He congratulated Chair/Liang on his appointment. C/Chou said that during his first meeting it was very welcoming to him to see all of the kids and be able to shake hands and meet local community members. He is very excited to serve on the Commission. He met with ACM/McLean to learn more about the Commission and looks forward to the opportunity of doing a walkthrough of some of the parks with PMS/Jordan and looks forward to talking with RS/Williams and RS/Murphy about upcoming events. It is his honor to serve on the Commission and looks forward to working with his colleagues over the next two years. C/Orona said he looks forward to meeting his colleagues privately to introduce himself. It is an honor to serve on the Commission and appreciates the warm welcomes from his colleagues. He looks forward to doing walkthroughs of the parks with PMS/Jordan to get a better idea of what staff does on a daily basis. He thanked everyone for their hard work and said he looks forward to attending future meetings and receiving information and updates from staff. Chair/Liang thanked staff for their diligence in providing updates, staff reports and PowerPoint presentations which are very informational. He thanked AC/Gonzales for her constant reminders. He reminded everyone that the City Birthday Party would take place on April 14 and hoped that everyone would gather together at that event. He requested that PMS/Jordan commence scheduling park walkthroughs. He welcomed the two new Commissioners and said it was always good to have new blood bringing new perspectives to the Commission. ADJOURNMENT: Upon motion by C/Chou seconded by VC/Sulakhe and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Liang adjourned the meeting at 8:08 p.m. The foregoing minutes are hereby approved this 26 day of Aprio 2018. RYAN Attest: — I- BENNY VANG, CHAT