HomeMy WebLinkAbout04/26/2018 PRC Agenda - Regular MeetingPARKS & RECREATION
COMMISSION
AGENDA
April 26, 2018
7:00 PM
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL — Ist FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson
Vice Chairperson
Commissioner
Commissioner
Commissioner
Benny Liang
Manisha Sulakhe
Andrew Chou
Kim Hsieh
Tommy Orona
Written materials distributed to the Parks and Recreation Commission within 72 hours of
the Parks and Recreation Commission meeting are available for public inspection
immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar,
California, during normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in
the Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060
during regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act
of 1990, the City of Diamond Bar requires that any person in need of any type of special
equipment, assistance or accommodation (s) in order to communicate at a City public
meeting must inform the Community Services Department at 909.839.7060 a minimum of 72
hours prior to the scheduled meeting.
Please refrain from smoking, eating or The City of Diamond Bar uses recycled
drinking in the Windmill Community Room paper and encourages you to do the same
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
Thursday, April 26, 2018
THE WINDMILL ROOM AT DIAMOND BAR CITY HALL
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally
accessible to all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 P.M.
PLEDGE OF ALLEGIANCE:
ROLL CALL: Parks and Recreation Commissioners Chou,
Hsieh, Orona, Vice -Chair Sulakhe, and Chairman
Liang
MATTERS FROM THE AUDIENCE:
This time is reserved on each agenda to provide an opportunity for members of the
public to directly address the Commission on items or matters of interest to the public
that are not already scheduled for consideration on this agenda. Those who wish to
speak on Agenda Subjects or Matters from the Audience may complete voluntary
Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five
(5) minutes.
CALENDAR OF EVENTS:
APRIL 26, 2018 PAGE 2 PARKS AND RECREATION COMMISSION
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3.
Tuesday, May 1
City Council Meeting - 6:30pm - AQMD Main
Auditorium, 21865 Copley Drive, Diamond Bar
Saturday, May 12 Senior Excursion - 11:00am - 6:30pm - West Side
Story - Level 2-3 - Departs the Diamond Bar
Center at 11:00am
Tuesday, May 15 City Council Meeting - 6:30pm - AQMD Main
Auditorium, 21865 Copley Drive, Diamond Bar
Thursday, May 24 Senior Excursion - 8:30am - 6:00pm - Valley View
Casino - Level 1-2 - Departs the Diamond Bar
Center at 8:30am
Thursday, May 24 Parks and Recreation Commission Meeting -
7:00pm - The Windmill Room - Diamond Bar City
Hall - 21810 Copley Drive - Diamond Bar
Monday, May 28 CITY HALL OFFICES CLOSED - In observance of
Memorial Day
CONSENT CALENDAR:
1.1. Approval of Minutes for February 22, 2018 Regular Meeting
1.2. Approval of Minutes for March 22, 2018 Regular Meeting
INFORMATION ITEMS:
2.1. April Recreation Program Update
Recommended Action: Receive and file
2.2. April Maintenance Report
Recommended Action: Receive and file.
2.3. Sycamore Canyon Park Project Update
Recommended Action: Receive and file.
OLD BUSINESS: NONE
4. NEW BUSINESS: NONE
APRIL 26, 2018 PAGE 3 PARKS AND RECREATION COMMISSION
4.1. Discussion of Parks & Recreation Commission Letter of Recognition
Recommended Action: Discuss and provide direction to staff.
5. ANNOUNCEMENTS:
Commissioners may briefly respond to public comments, make
announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request
that a matter of business be placed on a future agenda.
6. ADJOURNMENT:
1.1
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 22, 2018
CALL TO ORDER:
Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Lew Herndon, Kim
Hsieh, Vice -Chair Benny Liang and Chair Manisha
Sulakhe
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent, and Debbie
Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: Incoming Commissioner Andrew Chou introduced
himself and said he was present to observe tonight's meeting, and meet the
commissioners and staff.
CALENDAR OF EVENTS: As presented by ACM/McLean
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the January 25, 2018 Regular Meeting.
C/Grundy moved, C/Hsieh seconded to approve the January 25, 2018
Regular Meeting Minutes. Without objection, the motion was so ordered
with C/Herndon abstaining.
2. INFORMATIONAL ITEMS:
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.2 MAINTENANCE REPORT — PMS/Jordan
2.2.1 Power Point Presentation — Summitridge Park — PMS/Jordan
C/Hsieh asked if the tree roots were coming to the surface due to lack of
water. PMS/Jordan responded that trees and lawns have different
watering requirements and in order to keep the turf alive, it has to be
watered which creates water at the surface and causes the roots to
absorb surface water rather than searching downward for moisture. As
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FEBRUARY 22, 2018 PAGE 2 P&R COMMISSION
such, trees in lawns will have a higher occurrence of surface roots.
C/Grundy recalled that there was a problem in the past with people using
the lower parking lot for carpooling and wanted to know if that problem
had gone away. PMS/Jordan said that it has subsided because signs
were posted stating that parking in that area was for park patrons only as
well as, continued monitoring by the Sheriff's Department.
C/Herndon asked if staff was planning on planting some "nasty' plants to
mitigate people walking in the wrong area and PMS/Jordan responded
that in similar situations staff has had great success with the Pyracantha
which is a very attractive plant with nice green foliage and attractive small
orange berries. The plant has thorns and once those plants are
established it seems to cut down on people cutting through the area.
2.3 C. LP Projects — ACM/McLean
a) FY 2018-19 CIP Budget Discussion
In preparation for the budget process, the City Council approved the mid-
year budget adjustments which allows staff to move forward with the FY
2018-19 budget, a several month process that considers every account
and line -item in the budget. The City Council's Strategic Plan is used as
the basis for setting policy and development of the Capital Improvement
Project budget which includes all of the items from parks facilities to
streets and any other infrastructure the City manages through the CIP
process. The goal tonight is that following staff's presentation, the matter
will be turned back to the Commission for thoughts, comments, and
advisement so that the projects prioritized by the Commission will be
considered by the City Manager as the budget is developed.
Projects that have been included in the current Fiscal Year 2017-18
include the DBC Roof Rehab Phase 2 - $100,000 project (expected
completion by June 30, 2018); Longview S. Park Improvement $276,792
project completed; Longview S. Park ADA $132,727 project completed;
Pantera Park Lighting -Design $30,000 project expected to be completed
by June 30, 2018; Starshine Park Playground Resurfacing/ADA
Improvement $82,564 project is in design and completion is expected by
June 30, 2018; and, Sycamore Canyon Park Trail Storm Damage —
Design and Construction project with an amount to be determined, is in
design and completion is expected by June 30, 2018 which is a project
staff is currently working on with FEMA to make sure the City can be
reimbursed to the maximum amount. The repair is anticipated to be
substantial and expensive and staff wants to make sure the City is eligible
for whatever reimbursement is attainable.
Carryover (to FY 2018-19) projects include the following:
Canyon Loop Trail — Design & Construction $535,000 (carryover); DBC
Roof Rehab Phase 3 — budget TBD (new); Heritage Park Improvements —
Design $105,676 (carryover); Pantera Park Lighting — Construction —
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FEBRUARY 22, 2018 PAGE 3 P&R COMMISSION
budget TBD (new); Sunset Crossing Park — Design & Construction — up to
$5 million (new with design anticipated in FY 2018-19. Construction
schedule pending state grant application/award).
C/Herndon asked what the Washington Street Park project cost was and
ACM/McLean said he believed the property acquisition was approximately
$370,000 and construction of the park was in excess of $500,000. The
size of the Washington Street Park is much smaller than the Sunset
Crossing Park location and will have different and greater amenities.
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C/Grundy asked if the Heritage Park Improvements was for the design
only to be paid next year and ACM/McLean responded "yes."
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C/Herndon hoped that a large play field would be included in the Sunset
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Crossing Park design.
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Parks & Recreation Commissioner Requests:
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Pantera Park Trail Gazebo (Hsieh) TBD, estimated up to $40,000 —
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currently unfunded; Pantera Park Trail Bridge (Hsieh) TBD — currently
unfunded; and DBC Outdoor Lighting (Sulakhe) TBD — estimated up to
$10,000 — currently unfunded; Paul C. Grow Park access from the school
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(school district property — not city owned) — minimum $25,000.
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C/Grundy said he was glad to see the Heritage Park improvements are
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being considered for budget for design in the next fiscal year. As part of
the design there was supposed to be thought given to ADA accessibility to
the playground and he would like to see that carried out in consideration
of the design and construction. ACM/McLean said that in the grant
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application, staff put together a very high-level project summary of some
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items the new park at Sunset Crossing could include which had inclusive
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play equipment as a potential item for that park and that will be included in
the Heritage Park design as well.
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C/Herndon asked ACM/McLean to elaborate on the Paul C. Grow park a
access to the school. ACM/McLean said the City did not cut off any of the a
access but the school district did. Essentially, the agreement with the c
school district is for the park side only. Over the last couple of decades 'P
those that live in the neighborhood have become accustomed to being •0
able to cut through the campus and use whatever amenities are on the E
school campus which were never part of the park. Last year just prior to c
commencement of summer school, the school district put up fencing U
around the campus and the fencing closes off all access through the
campus. So, those that live on the Quail Summit side would have to walk
around the block to the main entrance to the park for access. There have
been requests from two residents to provide access through that side. It
is school district property — it is not City property and it would likely be
fairly expensive to accomplish and there would need to be a full public
process to do so. There is an opportunity to create a walkway on the
eastern side of the campus where there is a walkway that passes adjacent
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FEBRUARY 22, 2018 PAGE 4 P&R COMMISSION
to a trash enclosure that runs parallel to the property line where the
homes are located. It would require a good deal of fencing, installation of
gates and possibly concrete improvements to make sure the path of travel
is safe, etc. which is a pretty extensive solution to what is on school
district property. C/Herndon said that if only two families have spoken on
this matter the City should save the money and not proceed with the
process.
Chair/Sulakhe said she liked the Sunset Crossing Park project. The
number seems high and wondered if the project could be phased in.
ACM/McLean responded that because the City was applying for a grant
staff sought to maximize the amount of potential return. Obviously, when
this project is designed, it will be done in a cost-effective manner which
means there is a chance that it would come in lower than that number. As
the design is developed it will be brought forward to the Commission for
comment and input and it will go through a public process in which the
City will have meetings with the local community to gain feedback as to
what the residents would prefer to have at that facility. Chair/Sulakhe felt
that because the City owned the property it would offer an opportunity to
think outside the box and do something different. ACM/McLean said that
discussions have included the inclusive play equipment, providing a pickle
ball overlay on tennis courts to provide a Senior Pickle Ball program,
providing exercise equipment on a perimeter to promote a healthy and
active lifestyle, etc. and other new and different options for that park.
VC/Liang asked if Phase 3 DBC Roof Rehab would look like Phase 2 and
ACM/McLean responded that this is preventative maintenance work. The
maintenance department has tried to prevent replacement by providing
advanced maintenance. PMS/Jordan explained that a roofing consultant
gave the City recommendations for extending the life of the roof. There
are different types of roofing materials and staff has phased -out the
sections that have more immediate needs. The 10 -year roof was installed
when the building was built in 2004. The roof is holding up well and the
treatments that are being done will extend the life by 20 years and as
each subsequent year goes by sections of the roof will be phased off to
extend its life.
C/Herndon asked if there was a possibility of adding solar at the DBC.
PMS/Jordan said there is always a possibility, but given the actual layout
of the roof it would be quite complex and he is not sure the return would
be worth the expense.
C/Grundy asked if there was anything the City could determine regarding
Tres Hermanos that might determine any type of budget impact with
respect to the lawsuits and what will happen to see if the City has any kind
of influence over the area. Is there any budgetary consideration regarding
the lawsuits. ACM/McLean explained that there was an adjustment made
to the current budget to provide for special legal services associated with
that issue and it will be a part of any budgetary consideration going
forward. C/Grundy felt it was good to continue pushing back.
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FEBRUARY 22, 2018 PAGE 5 P&R COMMISSION
C/Sulakhe wondered if other improvements could be included in the DBC
Roof Rehabilitation project (a comprehensive phase 3) such as lighting,
carpeting and trash cans which are very small. ACM/McLean said that
because of the specialty of roof rehab it is not likely that the contractor that
would be bidding that job would be providing other such services and staff
would likely need to bid any electrical project separately. He does not see
how it would be done as a package. As far as buying equipment/capital
items such as trash cans, tables and chairs, is something that is budgeted
for on a regular basis as part of the annual budget.
C/Herndon suggested that while the roof rehab is underway staff might
consider running electrical lines off the side of the roof that would
accommodate the lights. He understands it would be two different
contractors, but he is sure there is electricity close to the roof.
ACM/McLean said it is a matter of making sure the City is compliant with
state public project law and when staff budgets it needs to make sure it is
producing bid documents that are compliant. If it is two separate projects
they would be budgeted accordingly.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
ACM/McLean thanked Commissioners Grundy and Herndon for their
longstanding service on the Parks and Recreation Commission, 14 years for Mr.
Grundy and 13 for Mr. Herndon, a lot of time spent trying to make Diamond Bar a
better place and staff appreciates their time and support. The City Council, at its
next meeting on March 6th would like to recognize both C/Grundy and
C/Herndon for their service.
C/Herndon thanked staff for the gracious exit. He has enjoyed his time on the
Commission and looks forward to turning it over to younger minds and those who
may have families who are actively involved in some of the programs offered by
the City. He thanked staff for doing such a great job. The programs the City
offers are well-received by the residents and he encouraged everyone to keep up
the good work. He feels like his job is done. When he came to the Commission
one of his goals was to have the softball teams and the soccer teams not have to
divide the fields and although it has happened in a way he did not anticipate, it
happened and he assumes credit for it happening.
C/Grundy thanked ACM/McLean and staff for the gracious words. He will miss
being part of the Commission. He has really enjoyed being a part of this
Commission and watching the City grow. He hopes to continue participating in
City activities and continued growth. To all staff who he has had the pleasure to
deal with over the years, thank -you for all of the support. Likewise with the
Commissioners. While it is bittersweet moving on, he, like C/Herndon, believes
there is an opportunity to bring in fresh perspectives and people who represent
the future of the community and recreation programs, particularly with the
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FEBRUARY 22, 2018 PAGE 6 P&R COMMISSION
younger kids. His kids are grown and living out-of-state and he feels it is time to
have other people with kids who are in the City helping to direct the future of the
recreation programs and the parks. He moves on feeling like things are in good
hands and thank you for all of the support over the years.
C/Hsieh said it is a great loss for the Commission and for her personally to see
both C/Grundy and C/Herndon leave. This body has become like a family to her
and Commissioners Grundy and Herndon will be missed. She thanked them for
helping her get adjusted to being a new Commissioner when she felt stuck.
Thanks to staff who always do a great job.
C/Liang said he is somewhat speechless. When he found out that both of his
fellow Commissioners were leaving he remembered the first time he met
C/Grundy which seems like yesterday. Commissioners have been through a lot
and have seen the City change demographically, watched the Diamond Bar
Center being built and attended the Grand Opening Ceremony. Later it was
C/Herndon and their visit to the Brea Canyon Park. He respects both C/Grundy
and C/Herndon who have great integrity and always ask the right questions.
This is what he will miss the most. It is very, very hard for him to see both
C/Grundy and C/Herndon exit simultaneously. This is the first time he feels he
is really getting old. He wished both C/Grundy and C/Herndon well because
whatever they do and wherever they go they will do well and enjoy time with
loved ones and family. In all things, he thanks staff. Commissioners just look at
the results on paper of what staff is doing daily and staff are the true heroes of
the City. Kudos to all.
C/Sulakhe thanked PMS/Jordan for his keen eye in looking after the parks. He
sees things she would never see. Thanks to RS/Murphey for managing
everything at the Diamond Bar Center and ACM/McLean who is always working
hard to get everything right and keep everyone happy and AC/Gonzales for
making sure everyone is here. She asked that staff convey her thanks to all who
were not present this evening. For 27 combined years of service to the City with
no expectations on their part, she saluted Mr. Grundy and Mr. Herndon. This is
work they have assumed without asking anything in return and without any
expectations. They are very ethical and great people who she salutes. It is very
difficult to find people in the community who are so committed to be present and
attending City functions and making sure to keep everyone engaged and this is
something very important she has learned from both individuals. Thank you for
all of the support and wished them the best in their new ventures. Have fun and
remain involved with the City.
ADJOURNMENT: With no one objecting and no further business before the
Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:57 p.m.
The foregoing minutes are hereby approved this _ day of 2018.
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FEBRUARY 22, 2018 PAGE 7 P&R COMMISSION
Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
MANISHA SULAKHE, CHAIR
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1.2
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
MARCH 22. 2018
CALL TO ORDER:
Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Chou led the Pledge of Allegiance.
OATH OF OFFICE FOR COMMISSIONERS: CC/Cribbins administered the oath of
office to the Parks and Recreation Commissioners.
ROLL CALL:
Present: Commissioners Andrew Chou, Tommy Orona, Vice -
Chair Benny Liang and Chair Manisha Sulakhe
Absent: Commissioner Kim Hsieh was excused
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee
Williams, Recreation Supervisor; Ramiro Valderamma, Recreation Specialist and
Debbie Gonzales, Administrative Coordinator.
PRESENTATION OF 2018 YOUTH BASKETBALL SPORTSMANSHIP AWARDS —
Presentations by RS/Valderamma.
RECESS: Chair/Sulakhe recessed the Parks and Recreation Commission meeting at
7:19.
RECONVENE: Chair/Sulakhe reconvened the Parks and Recreation Commission
meeting at 7:28 p.m.
SELECTION OF CHAIR AND VICE -CHAIR:
VC/Liang proposed that he could assume the Chairmanship and Chair/Sulakhe could
serve as Vice -Chair in order to give the two new Commissioners time to become
familiar with the Commission's role in the City government.
C/Chou moved, C/Sulakhe seconded, to approve C/Liang to serve as Chair of the Parks
and Recreation Commission and C/Sulakhe to serve as Vice -Chair for the Parks and
Recreation Commission for the current year. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Chou, Liang, Orona, Sulakhe
NOES: COMMISSIONERS: None
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MARCH 22, 2078 PAGE 2 P&R COMMISSION
ABSENT: COMMISSIONERS: Hsieh
Chair/Liang thanked new Commissioners Chou and Orona for joining the Parks and
Recreation Commission and encouraged them to participate in as many City events as
possible. He encouraged PMS/Jordan begin scheduling park visits for each
Commissioner.
MATTERS FROM THE AUDIENCE: None a
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CALENDAR OF EVENTS: As presented by ACM/McLean a
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1. CONSENT CALENDAR: z
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1.1 Approval of Minutes for the February 22, 2018 Regular Meeting — o
Continued to the April 26, 2018 meeting. 0
2. INFORMATIONAL ITEMS:
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
Chair/Liang said he believed the Senior Excursions were very popular and
always sold out. RS/Murphy responded that it is always a challenge for
staff to provide excursions the seniors are interested in and they are not
always sold out. In fact, because events have had to be canceled, staff is
recommending that for the upcoming fiscal year the events be cut back by
four excursions per year and include a quarterly visit to casinos and two
regular destination excursions.
C/Chou asked if the City promoted its events through social media, email
or letters. RS/Murphey responded that the excursions are listed in the
Recreation Guide and flyers are provided at the Diamond Bar Center and
passed out to participants. Occasionally, there are mailings to past
participants. Staff has begun using social media to a greater degree and
for The Getty Center excursion for example, there was an unexpected
group of 10 women from one of the senior clubs who signed up together,
which may be a sign for staff to increase promotion with the various senior
clubs.
2.2 MAINTENANCE REPORT — PMS/Jordan
C/Chou asked if all of the reported work and repairs PMS/Jordan spoke
about were done within the past month and PMS/Jordan responded "yes."
Chair/Liang asked if the County or City paid for maintenance for the library
and PMS/Jordan responded that it is taken from the City's budget.
2.2.1 Power Point Presentation — Sycamore Canyon Park Walkthrough -
PMS/Jordan
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3.
4.
VC/Sulakhe asked about the status of the steps going from
Diamond Bar Boulevard down into the park and PMS/Jordan
responded that staff is working with FEMA to secure the funding.
The project is currently in the design phase and hopes to complete
the project by the end of this summer if the FEMA issues can be
resolved properly.
2.3 C.I.PProjects —ACM/McLean
2.3.1 Larkstone Park — This is the City's newest park and is substantially
complete. The park is located across the street from South Pointe
Middle School and immediately adjacent to the Lennar Housing
Development. This week Lennar installed a pedestal from
Southern California Edison which is used to provide electricity to
the park and power to the systems that are in place including the
irrigation system. There will be a couple of weeks testing on the
irrigation system to make sure everything is properly up and
running and at that point, enter the maintenance period. Staff is
working with the developer given the delays that were caused
during the process to try to expedite the opening of the park to the
public, which should be within the next couple of months. When
the park is ready for opening there will be a park dedication event
likely to be held on a Saturday for which all Commissioners will be
notified in advance.
2.3.2 Pantera Park Walkway Lighting — This is a project that has been
funded for design during the current fiscal year. The design
process is underway, the contract has been awarded and once the
design is completed, the project will move on to the construction
phase following the public bid process which will likely take place in
the next fiscal year (after July 1). Once the project has been
completed, the item will be brought back to the Commission for
update.
VC/Sulakhe said she addressed the Traffic and Transportation
Commission about Southern California Edison lighting installations
being delayed by two months. She recommended to her
colleagues that if they see anything in the community that does not
look right such as a lack of lighting, those are red flag issues that
need to be addressed. Southern California Edison seems to be
behind on some of their projects. ACM/McLean said he would
speak with the Public Works Department regarding any street
lighting outages so they can refer those items to the source at
Edison for repair.
OLD BUSINESS: None
NEW BUSINESS: None
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MARCH 22, 2018 PAGE 4 P&R COMMISSION
5. ANNOUNCEMENTS:
VC/Sulakhe said that staff has always done an excellent job. Their work is beyond
par and they always keep the Commissioners updated on matters relating to parks
and recreation. She welcomed C/Chou and C/Orona to the Commission. It is a
happy Commission as witnessed by the presentation to the kids during the meeting.
The kids look forward to their activities and positivity from their parents and
coaches and from this Commission. She hopes this will continue through
Commission teamwork. He congratulated Chair/Liang on his appointment.
C/Chou said that during his first meeting it was very welcoming to him to see all of
the kids and be able to shake hands and meet local community members. He is
very excited to serve on the Commission. He met with ACM/McLean to learn more
about the Commission and looks forward to the opportunity of doing a walkthrough
of some of the parks with PMS/Jordan and looks forward to talking with
RS/Williams and RS/Murphy about upcoming events. It is his honor to serve on the
Commission and looks forward to working with his colleagues over the next two
years.
C/Orona said he looks forward to meeting his colleagues privately to introduce
himself. It is an honor to serve on the Commission and appreciates the warm
welcomes from his colleagues. He looks forward to doing walkthroughs of the
parks with PMS/Jordan to get a better idea of what staff does on a daily basis. He
thanked everyone for their hard work and said he looks forward to attending future
meetings and receiving information and updates from staff.
Chair/Liang thanked staff for their diligence in providing updates, staff reports and
PowerPoint presentations which are very informational. He thanked AC/Gonzales
for her constant reminders. He reminded everyone that the City Birthday Party
would take place on April 14 and hoped that everyone would gather together at that
event. He requested that PMS/Jordan commence scheduling park walkthroughs.
He welcomed the two new Commissioners and said it was always good to have
new blood bringing new perspectives to the Commission.
ADJOURNMENT: Upon motion by C/Chou seconded by VC/Sulakhe and with no one
objecting and no further business before the Parks and Recreation Commission,
Chair/Liang adjourned the meeting at 8:08 p.m.
The foregoing minutes are hereby approved this _ day of , 2018.
Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
Benny Liang, Chairman
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MARCH 22, 2018 PAGE 5 P&R COMMISSION
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2.1
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR -21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117
AGENDA ITEM NUMBER: 2.1
MEETING DATE: April 26, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Christy Murphey, Recreation Superintendent
SUBJECT: April Recreation Program Update
RECOMMENDATION: Receive and file
Community Recreation Guide
The Spring 2018 Recreation Guide is currently available at the Diamond Bar Center, City Hall
and online at www.CitvofDiamondBar.gov. The Summer 2018 Recreation Guide is in its final
draft phase and will be made available to the public come May.
Contract Classes
Winter Session -The winter session began on January 6 and concluded on March 30 with 588
students enrolled in 156 available classes.
Spring Session -The spring session began on April 7 and will run through June 15. Registration
began on March 1. As of April 11 there are 352 students enrolled in 153 available classes.
Packet Pg. 17
2.1
Senior Programs
Senior Classes – Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free
classes to seniors at the Diamond Bar Center and Heritage Park. The classes include exercise,
fine arts, and an ESL class —most are filled to capacity. The spring program began on February
26 and will conclude June 15.
Highlight class of the month – Mt SAC Sewing
On Tuesday April 10, 9 ladies from Mt. SAC's sewing class spent the day sewing pants for
children in Africa. The class wanted to give back by reaching out to "Sewn for Love", a non-
profit organization that sews dresses and pants for underprivileged children. These ladies were
able to make 45 pairs of pants in the course of just a few hours. They were very grateful for the
added use of the Grand View Ballroom, which helped them gather to make a difference.
Senior Seminars
4/9 Pre -Planning - 3 participants
4/10 Wills & Trusts - 3 participants
4/16 Benefits of Medication - 10 participants
4/17 Medical & Long Term Care - 2 participants
4/23 Medicare & Retirement - 3 participants
4/24 The Facts about Annuities - 0 participants
4/30 Alzheimer's Savvy Caregiver - 5 participants
Senior Activities and Services
• Bingo every Tuesday and Friday -175 per session average.
• Complimentary Legal Services 1st Wednesday of each month - 6 appointments were booked
for April
AARP Senior Taxes –The Diamond Bar Center has successfully completed another season of
AARP free tax services for the seniors! This was the fourth year that our tax preparers were able
to use the DBC's Wi-Fi to quickly and efficiently a -File the seniors' tax returns. We also were
able to use a wireless printer from IS, which helped with spacing out the volunteers. The team
of 3 volunteer seniors provided 12 appointments each Wednesday from February 7 through
April 11 from B:OOam to 1:OOpm. A total of 163 seniors received free tax assistance through this
year's program. Only a handful of appointments were no-shows. With another successful tax
season behind us, we are pleased with this year's participation and look forward to another
successful tax season next spring!
April 12, 2018– Mad Hatter Dance – Hat Night was the theme for Thursday's dance at the
Diamond Bar Center. There were 80 seniors in attendance wearing different hats and feasting
on food from Gary's Catering. DJ Keith Johnson provided a delightful mix of music keeping the
seniors on their feet all evening long. The event concluded with everyone's favorite: raffle
prizes!
Packet Pg. 18
21 -
Senior Excursions
April 19, 2018 — CA Science Center: King Tut — This was a full trip of 45 passengers who headed
to the California Science Center to see the King Tut exhibition. They were able to see over 150
authentic artifacts from King Tut's celebrated tomb and an IMAX movie featuring the legendary
king. After the tour everyone was able to explore the exhibit on their own. The fee for this
excursion was $55.
Facility Rentals
Diamond Bar Center — The Diamond Bar Center was the location for a total of 35 private,
business and non-profit rentals during the month of March. There were 3 church rentals, 1
Toastmasters meeting, 1 DBHS Sports Banquet, 5 seminars/lectures, 1 concert, and 1 Regional
Chamber of Commerce Breakfast. There were also 8 weddings, 8 birthday parties, 2 baby
showers, 2 bridal suite rentals, 1 retirement party, and 2 funeral receptions. A total of
$87,980.91 in rental fees was collected during the month of March for Diamond Bar Center
rentals. In March 2017 a total of $84,285.35 was collected.
Heritage Room — There was a total of 4 rentals at Heritage Park Community Center for the
month of March. Rentals included 2 birthday parties, a repast, and a baby shower. Total
revenue for these rentals is $1,520. The revenue for March 2017 was $2,190.
Pantera Room — There was 1 birthday party in the Pantera Park Activity Room for the month of
March. Total revenue for this rental was $164.50. The revenue for March 2017 was $210.
Picnic Reservations — As of April 10, there are a total of 17 picnic reservations reserved for the
month of April. There are 3 at Heritage Park, 3 at Pantera Park, 2 at Peterson Park, 2 at Ronald
Reagan Park, and 7 at Sycamore Canyon Park. The revenue of these picnic rentals is $850. The
revenue for April 2017 was $850.
Youth Programs
Tiny Tots —The Spring Session for Tiny Tots started on Monday, March 26 and will conclude on
Friday, May 25. There are 20 students enrolled in the 3-4 year old class offered Tuesday &
Thursday and 20 enrolled in the 4-5 year old class offered Monday, Wednesday, and Friday.
This session is titled "Watch Me Grow" and focuses on combing stories, songs, art projects and
playtime that will help foster growth and development. The 4-5 year old program will be
partaking in an educational excursion come Wednesday, May 16 to the Children's Museum at
La Habra.
Packet Pg. 19
2.1
DB 4Youth — March Meeting recap: A total of 45 members attended the monthly meeting on
Tuesday, March 27 held at the Diamond Bar Center. DB 4Youth officers hosted an important
guest speaker, Deputy Scheller from the LA. County Sheriffs Department. Deputy Scheller
covered important school related topics including safety on and off campus and reporting
school threats.
Volunteering: A total of 19 members volunteered at the City's Easter Egg Hunt event on March
31. They assisted recreation staff with set-up, egg hunt areas, Easter Bunny photos, pancake
breakfast area, and clean up. A total of 10 members volunteered at the senior Mad Hatter
Dance on Thursday, April 12. The youth had a great time volunteering and chatting with the
seniors. In addition, 25 members assisted at the City's Birthday Party on Saturday, April 14. DB
4Youth showcased its new logo to the public, members oversaw the DB 4Youth booth and
helped in the new Kiddie Land area.
Volunteens —The City of Diamond Bar's 2018 Youth Volunteen Program kicked off its
recruitment on Monday, February 5. Interested applicants were able to apply online from
February 5 until April 15, 11:59 p.m. The city's youth Volunteen program is a leadership training
program designed for ages 14-17. Volunteens will be assigned as assistants to summer
programs throughout the city. Program include: Summer Day Camp, Tiny Tots, Concerts in the
Park and Senior Programs. A total of 83 applications were submitted. Recreation staff is
currently reviewing all the applications and will be scheduling all participants for an interview.
Summer Day Camp — Recreation staff is actively gearing up for Summer Day Camp, this month
staff completed a full inventory over at Heritage Park to finalize all needed supplies such as arts
& crafts, sports equipment, board games, office supplies, and first aid. All day camp staff
trainings are finalized and scheduled for the last two weeks in May. Staff trainings will consist of
day camp operations, daily group rotation, activities on site, bus and excursion procedures.
Staff has scheduled a keynote speaker, Dr. Gale K. Gorke, from Kids Kan Inc. She will present on
inclusion, bullying, conflict resolution, peer mediation, leadership & teambuilding, and fitness &
enrichment activities. The Sheriff Department will also be attending on site trainings at Heritage
Park to review and oversee safety protocols for emergency and evacuation drills.
With Summer Day Camp a month away our overall enrollment is 70% full. Our most popular
week is week 10 with Disneyland & Corona Del Mar excursion filled up with 100 campers.
Summer Day Camp will be highlighted at the upcoming Connect with Rec event on Wednesday,
May 2.
Summer Day Camp is a 10 -week program designed to involve children ages 6-12 in a safe, fun
and active environment. Summer Day Camp is held at Heritage Park Community Center form
June 411 through August 10tH
Packet Pg. 20
Youth and Adult Sports
Youth Basketball —A full program evaluation and financial summary is included in this report.
Youth Soccer — Youth soccer has been in play for two weeks. Picture day took place on
Saturday, April 14, there were no games on picture day so that participants and their families
could enjoy the City Birthday Party. Also, recreation staff has reported very positive feedback
from coaches and parents about their interaction with children on the court. In addition to
officiating, staff has been assisting coaches with drills for practices, and substitutions during the
games
Youth Soccer is an eight-week program that offers children ages 3-8 an opportunity to play this
fun, fast -paced sport in an instructional and recreational atmosphere. This program is perfect
for beginning and young players. Games are played in the Mt. Calvary Lutheran School
gymnasium on Saturdays between 8 a.m. and 6 p.m., beginning on March 31 and concluding on
May 26.
Table Tennis —The Table Tennis program continues play at Heritage Park on Tuesday (average
of 7 participants) and Thursday (average of 8 participants) evenings. Open play takes place from
6-9:30 pm. There are three table tennis tables for any drop-in users. All ages are welcome to
come join.
Field Allocation — Field Allocation is in its fourth month of allocation and everything is running
smoothly. Staff is currently working on new allocation forms to be used in the upcoming
allocation taking place in July to correspond with our new athletic field and allocation policy.
User groups were notified of the new policy in January and were sent a copy. Throughout this
allocation staff has work diligently with user groups to answer additional questions and get
them ready for the new policy to take full effect in July.
Special Events
3511 Annual Easter Egg Hunt—The Easter Egg Hunt was a spectacular time for families. The day
included a pancake breakfast provided by Boy Scout Troop 730, photos with the Easter Bunny
himself, picture taking opportunities with the Peeps, and six egg hunt areas designated for
Parent Assisted, 4 years and younger, 5-6 year olds, 7-8 year olds, 9-10 year olds, and 11-12
year olds. After Mayor Low's welcome speech, the children entered their designated hunt areas
and the countdown began.
5 lucky children from each egg hunt area found special prize eggs, and they were able to go
home with a special item, including stuffed animals, bubble machines, dodgeballs, and giant
chocolate bunnies. Miss Diamond Bar and her court also raffled off two giant stuffed animals at
Packet Pg; 21
the end of the event.
A full Program Evaluation and Financial Summary will be included in the May report.
City Birthday Party — The City of Diamond Bar celebrated 29 years of incorporation on
Saturday, April 14! Considered the City's largest annual event, the party celebrated the cultural
diversity of the community and the red -white -and -blue "Spirit of Diamond Bar."
The event featured rides, games, food, entertainment, and birthday cake for everyone. This
year also included a Heritage display showcasing the 100 year anniversary of the Diamond Bar
Ranch. This area featured a short video, artifact display, and period entertainment. Additionally,
the event included Kiddie Land, an area filled with inflatables geared toward younger kids.
A full Program Evaluation and Financial Summary will be included in the May report.
Recreation Open House - Connect with Recl
Wednesday, May 2
Diamond Bar Center • 1600 Grand Ave
5 p.m. - 8 p.m.
Come experience what's NEW in Diamond Bar Parks and Recreation and get updates on your
favorite programs! Join us for class performances, children activities, Yoga and Tai Chi in the
Park, Summer Day Camp preview, docent -led hike, and much more. Information will be
available on the various programs, classes, excursions, and special events sponsored by the
City.
Attachments:
1. Program Evaluation Youth Basketball 2018
2. Financial Summary Youth Basketball FY 17-18
2.1
Packet Pg. 22
2.1.a
Program Evaluation and Financial Summary
Program Title: Youth Basketball
Date: April 11, 2018
Evaluation Prepared by: Ramiro Valderrama, Recreation Specialist
EVENT OVERVIEW
The Youth Basketball program is a 10 week season which started January 6, 2018 and continued
through March 10, 2018. The program was designed to teach the skills and fundamentals of
basketball to children ages 4-14 in a fun, safe, and recreational environment. The program was
divide into seven divisions 4-5, 6, 7, 8, 9-10, 11-12 and 13-14 years old. Practices were held in
three different locations South Pointe Middle School, Lorbeer Middle School and Mt. Calvary
Lutheran School. Games were played on Saturdays held at three different locations. The 4-8
year olds games were held at Chaparral Middle School. The 9-10 year olds games were held at
Mt. Calvary Lutheran School and the 11-14 year olds game were all held at South Pointe Middle
School. This year we had a total 398 participants that were divided into 50 teams in the
program with the 9-10 year old division being our largest division with 12 teams.
The preparation for this program started soon after the conclusion of the 2017 season. After
evaluation of the 2017 season, staff formed a list of recommendations to improve the program
for the following year. One of the main recommendation noted was that coaches were having
trouble with substitutions during the game and playing time was unbalanced between players.
This past year I am happy to report that staff addressed the concern and developed a
substitution sheet that was implemented to help coaches ensure that all players were given
equal and fair playing time during the games. The substitutions sheet was well received by
coaches and quickly became a helpful tool. Staff is planning on bring back the substation sheet
for the 2019 season. In addition, there were several other changes implemented this season
including, having staff form the teams. In the past there have been heavily unbalanced teams,
so in order to ensure that teams were fairly formed staff organized them. Another change was
to the rules, during the course of the season, staff eliminated pressing during the last two
minutes of the game. This change was mainly driven to ensure participant safety. This season
staff also encouraged each team to pick their own team name with the exception of picking
professional team names. This promoted team unity as players received an opportunity to
collaborate on a team name that represented their unique personalities. A few of the names
selected were the Cheeseburgers, Big Ballers, The Avengers, the Jedi's and The Hoopsters.
Lastly, there were a few minor changes made to skills day which included adjusting the skills
preformed during the skills day evaluation and having staff evaluate each participant.
Packet Pg. 23
2.1.a
FINANCIAL IMPACT
Fees for the Youth Basketball program are $89 per participant and $84 for an additional
participant in the same household. With 398 participants registered in this season, our revenue
totaled $34,988. As outlined in the attached financial summary, direct costs of $67,025.68 were
incurred, with the three largest cost centers being facilities (Walnut Unified School District,
Pomona Unified School District and Mt. Calvary Lutheran School), supplies (basketballs,
uniforms, medals, etc.), and personnel services.
STAFF OBSERVATIONS
Each year following the season, staff conducts a self-evaluation to identify areas in which the
program can be further improved. This year, staff noted the following:
City Staff Recommendations
1. Increasing the fees for each participant to $99 and nonresidents $104.
2. Utilizing contract officials for officiating all age divisions except for the 4-5 and 6-7.
3. Add an additional two players to each team to have a team roster often players instead
of 8.
4. Decreasing the program from seven divisions to five by combining age groups. (4-5, 6-7,
8-9, 10-11 and 12-13 year olds). However, keep the amount of participants at 400.
S. Eliminating the 14 year olds from the program —due to low enrollment.
Packet Pg. 24
CITY OF DIAMOND BAR
YOUTH BASKETBALL
FINANCIAL SUMMARY
FY 17/18
GENERAL FUND EXPENDITURES $ 67,025.68
REVENUE $ 34,988.00
DIFFERENCE $ (32,037.68)
REVENUE PROJECTION: (001.3470) $42,000
FEE PROGRAM $34,988.00
315 Participants x $89 $ 28,035.00
81 Participants x $84 $ 6,804.00
1 Participants x $80 $ 80.00
1 Participants x $69 $ 69.00
PFR3nNNPl RFRVICPS e .... ..... ....
Part- Time (001.5350.40030) $20,000 $ 22,833.66
Office Hours $ 2,547.57
(1) Recreation Leader III - 79 hours @ 18.03 $ 1,424.37
(1) Recreation Leader III - 80 hours @ 14.04 $ 1,123.20
Parents Orientation
$ 244.10
(1) Recreation Leader III - 2 hours @ 18.03
$
36.06
(0) Recreation Leader III - 3.5 hours @ 14.04
$
49.14
(4) Recreation Leader I - 14 hours @ 11.35
$
158.90
Coaches Meeting
$ 191.85
(1) Recreation Leader III - 2.5 hours @ 18.03
$
45.08
(0) Recreation Leader III -2.5 hours @ 14.04
$
35.10
(4) Recreation Leader I - 7.5 hours @ 11.35
$
85.13
(0) Recreation Worker - 2.5 hours @10.62
$
26.55
Meet and Greet
$ 238.50
(1) Recreation Leader III - 4 hours @ 18.03
$
72.12
(0) Recreation Leader III - 4.5 hours @ 14.04
$
98.28
(4) Recreation Leader 1- 6 hours @ 11.35
$
68.10
Skills Day
$ 854.98
(1) Recreation Leader III - 7 hours @ 18.03
$
126.21
(0) Recreation Leader III -7 hours @ 14.04
$
98.28
(4) Recreation Leader I - 49 hours @ 11.35
$
556.15
(0) Recreation Worker - 7 hours @10.62
$
74.34
Games
$ 9,932.23
(1) Recreation Leader III - 38 hours @ 18.03
$
685.14
(0) Recreation Leader III - 65.5 hours @ 14.04
$
919.62
(0) Recreation Leader II - 33 hours @ 16.50
$
544.50
(0) Recreation Leader II - 85.5 hours @ 13.58
$
1,161.09
(4) Recreation Leader I - 553.25 hours @ 11.35
$
6,279.39
(0) Recreation Worker 32.25 hours @10.62
$
342.50
Pactices
$ 7,600.54
(0) Recreation Leader II - 48 hours @ 16.50
$
792.00
(0) Recreation Leader 11- 51 hours @ 13.58
$
692.58
2.1.b
Packet Pg. 25
(1) Recreation Leader I - 465.40 hours @ 11.35 $ 5,282.29
(1) Recreation Worker - 78.5 hours @10.62 $ 833.67
Staff Training
$
$ 1,223.88
(1) Recreation Leader III -4.5 hours @ 18.03
$
81.14
(1) Recreation Leader III - 2 hours @ 14.04
$
28.08
(1) Recreation Leader II -1.5 hours @ 13.58
$
20.37
(1) Recreation Leader 1- 84.25 hours @ 11.35
$
956.24
(1) Recreation Worker- 13 hours @10.62
$
138.06
Personnel Full Time (001.5350.40020) $1,500
Parents Orientation $ 1,583.49
(1) Recreation Specialist (OT) - 39.5 hours @ 29.55 $ 1,167.23
(1) Recreation Specialist (OT) -13 hours @ 32.02 $ 416.26
Personnel Services (40000) $ 2,502.25
Worker's Compensation (40083) @ 3.0% $ 732.51
Medicare (40085) @ 1.45% $ 354.05
Social Security (40085) @ 6.2% $ 1,415.69
SUPPLIES (001.5350.41200) $11,200 $ 9,706.44
Basketballs
$
599.09
First Aid
$
139.96
Equipment
$
1,556.82
Uniforms
$
4,486.22
Trophies
$
2,184.53
Coaches Shirts
$
658.28
Misc. Supplies
$
81.54
PRINTING (001.5350.42110) $775.00 $ 219.00
P $ 219.00
Postcard
$ 219.00
FACILITY (001.5350.42140) Rental/Lease Real Property $34,000 $23,730.85
South Pointe Middle School $7,329.00
Practice 39 days x 3hrs x $21 $ 2,457.00
Custodial 3 days x 3hrs x 29.40 $ 264.60
Credit $ (42.00)
Games 10 days x 8 hrs x $31.50
$
2,520.00
Custodial 10 days x 9hrs x 29.40
$
2,646.00
Credit
$
(516.60)
Chaparral Middle School
Games 10 days x 9hrs x 31.50
$
2,835.00
Custodial 10 days x 10 x 29.40
$
2,940.00
Credit
$
(213.15)
Mt. Calvary
Practice 18 days x 3hrs x $50
$
2,700.00
Custodial 18 days x $50
$
900.00
Games 10 days x 7hrs x $50
$
3,500.00
Custodial 10 days x $50
$
500.00
$ 5,561.85
$ 7,600.00
2.1.b
Packet Pg. 26
2.1.b
Lorbeer Middle School
Practices 24 day x 3hrs x $45
$ 3,240.00
$ 3,240.00
CONTRACT SERVICES (001.5350.45300) $6,500 $ 6,450.00
Contract Officials $ 6,450.00
$25 per official x 2 per game x 13 games x 9 weeks $ 5,850.00
League Fee $ 500.00
Coaches Meeting $ 100.00
Packet Pg. 27
2.2
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR -21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060- FAX (909) 861-3117
AGENDA ITEM NUMBER: 2.2
MEETING DATE: April 26, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Anthony Jordan, Parks & Maintenance
Superintendent
SUBJECT: April Maintenance Report
RECOMMENDATION: Receive and file.
During the previous month, the Public Works Maintenance staff has been working on various
tasks throughout the City. The following is a brief recap of key maintenance items completed:
Diamond Bar Center
• Replaced filters on all HVAC units.
• Assembled two (2) new "Sanitaire" vacuums.
• Repaired security camera in the Maple room.
• Filled gaps in concrete along the patio with Sika flex caulk.
• Re-lamped three fixtures along the hallway.
• Removed a large fallen branch from the planter adjacent to the softball field.
• Replaced flush valve in the lower women's restroom.
Packet Pg. 28
• Replaced tail piece and vacuum breaker in upper men's restroom.
• Replaced batteries in upper women's restroom automatic door entry pad.
• Replaced exterior sconce light fixture outside of the Oak Room.
• Repaired damaged white boards.
• Repaired cam lock on toilet paper dispenser in lower women's restroom.
• Installed lock bolt on kitchen freezer.
• Adjust lock pin on lower storage doors.
• Serviced water feature weekly (contractor). Drained, cleaned and filled water feature
additionally as needed.
• Performed weekly test on wheelchair lift.
• Performed monthly emergency generator test and regularly scheduled maintenance.
• Performed monthly exterior lighting maintenance (Best).
Diamond Canyon Park
• Performed park/playground inspections.
• Performed irrigation PMI inspections (BV).
Heritage Park
• Re -tamped twenty-four (24) light fixtures throughout the facility.
• Cleared clogged drain line at drinking fountain adjacent to exterior restrooms.
• Reset time clocks for exterior lights.
• Treated areas for weed control (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Longview North Park
• Performed park/playground inspections.
2.2
Packet Pg. 29
Longview South Park
• Performed park/playground inspections.
Lorbeer Middle School
• Reset timeclock for sports field lighting.
• Treated for gopher control (BV).
• Treated areas for gopher control (BV).
• Performed irrigation PMI.
Maple Hill Park
• Replaced time clock for tennis courts.
• Reset time clocks for exterior and court lights. Checked operation of all lights.
• Prepped area and installed two (2) new solar powered "Big Belly" trash cans.
• Painted hand rails, bike rack and backflow devices.
• Treated areas for weed control (BV).
• Treated areas for fire ants (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Paul C. Grow
• Removed graffiti from various surfaces.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Pantera Park
• Cut off broken concrete bench ends to create smooth surfaces. Measured areas for
installation of new site furnishings.
• Reset time clocks for sports and security lighting.
Packet Pg.30
• Cleaned storage area adjacent to basketball courts. Moved supplies to Sycamore
storage.
• Replaced two (2) tennis nets. Installed new top caps.
• Replaced flush valve assembly and push button actuator in men's restroom stall.
• Assisted with the setup and operation of the Easter Egg Hunt event.
• Treated areas for weed control (BV).
• Performed irrigation PMI (BV).
• Treated areas for gopher control (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Peterson Park
• Reset timeclocks for sports and security lighting.
• Removed rust stains from skate park walls.
• Performed park/playground inspections.
• Repaired broken irrigation mainline (BV).
• Treated areas for fire ants (BV).
• Performed irrigation PMI (BV).
• Performed monthly exterior lighting maintenance (Best).
Ronald Reagan Park
• Adjusted newly installed cable basketball nets for ease of use.
• Cleared clogged drinking fountain drain line.
• Reset time clocks for exterior lights. Checked operation of all lights.
• Removed graffiti from picnic tables and benches.
• Performed irrigation PMI (BV).
Packet Pg. 31
• Treated areas for fire ants (BV).
• Treated areas for gopher control (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Silvertip Park
• Performed park/playground inspections.
Stardust Mini -Park
• Performed park/playground inspections.
Starshine Park
• Painted all site furnishings.
• Re -anchored all tables and benches.
• Removed rust stains from concrete surfaces.
• Treated areas for fire ants (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Steep Canyon Trailhead
• Serviced solar powered "Big Belly" trashcan.
Summitridge Park
• Performed park inspections.
• Treated areas for fire ants (BV).
• Treated areas for gopher control (BV).
Sycamore Canyon Park
• Installed new screws in drinking fountain sand trap lid.
• Installed new wheel stop in upper parking lot.
2:2
Packet Pg. 32
• Dropped off and picked up trailers for game repair and trailer cleaning in anticipation of
the City Birthday event.
• Adjusted visqueen and sandbags at damaged slope (BV).
• Treated park and trail for ground squirrels (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
Washington Park
• Treated areas for weed control (BV).
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance (Best).
City Hall/Library
• Maintenance staff attended Time Management and Effective Listening training.
• Prepared and submitted aerial park maps for L.A. County Agricultural Department.
Needed for issuance of annual restricted materials permit.
• Repaired damaged kitchen counter.
• Re-lamped two (2) light fixtures in the entry lobby.
• Cleared three (3) toilet clogs in the upper women's restroom.
• Cleaned monument sign and bollards. Sprayed for spiders and insects.
• Performed monthly emergency generator test and regularly scheduled maintenance.
• Performed monthly carpet cleaning in City Hall and Library spaces (DFS).
• Performed monthly exterior lighting maintenance (Best).
• Performed quarterly upholstery cleaning (DFS).
Citywide
• Pressure washed all park playgrounds and picnic shelters.
Packet Pg. 33
• Removed balloons and various illegally posted signs along Diamond Bar BI.
• Cut back trees from street name signs at 1030 Summitridge, 24405 Eastgate, Radbury &
Highcrest and along Cromarty Drive.
• Assisted with traffic collision at Golden Springs and Prospectors.
• Removed debris from the roadway along Brea Canyon Rd.
• Removed discarded boxes from the sidewalk at 328 Carpio.
• Hung banners for Easter Egg hunt event.
• Washed, fueled and serviced City vehicles.
• Inspected fire extinguishers and first aid kits at all City facilities.
• Re -stocked pet bags throughout the City. Serviced trash cans at trailheads.
• Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway
(Best).
2:2 -
Packet Pg. 34
2.3
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 - TEL. (909) 839-7060 -FAX (909) 861-3117
AGENDA ITEM NUMBER: 2.3
MEETING DATE: April 26, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Ryan McLean, Assistant City Manager
SUBJECT: Sycamore Canyon Park Project Update
RECOMMENDATION: Receive and file.
In early 2017, a series of strong winter storms brought significant rainfall to the Southern
California region in a very short period of time. The volume of water that fell on Diamond bar
during that period resulted in a slope failure at the Sycamore Canyon Park trailhead adjacent to
the Diamond Bar Boulevard public parking lot and access area. A series of stairways connecting
portions of the trail along the slope were damaged and deemed unsafe. Subsequent
geotechnical analysis revealed that extensive slope stability remediation work would be
required to restore public access. The trailhead portion of the Sycamore Canyon Park trail
remains closed.
Following the storms, the City issued a local state of emergency. State and Federal authorities
also declared the storms an emergency, making the remediation of damages eligible for Federal
reimbursement funds. At the time, the Federal Emergency Management Agency (FEMA)
indicated that the project would likely be reimbursed up to 93% of what FEMA deemed to be
an appropriate scope. Despite the City's thorough geotechnical analysis recommending that the
damaged stairways be completely replaced, FEMA has determined that the most appropriate
scope is to keep the damaged stairways in place with surrounding slope repairs. This difference
in opinion would result in significantly less reimbursement funding to the City and a deliver
project that does not return the stairways to an appropriate condition. This dispute is at the
Packet Pg. 35
core of the project delays. The City, CalOES, and FEMA are continuing talks to resolve this
dispute to ensure the best possible project and to protect the City's General Fund dollars to the
greatest extent.
The Public Works Department is now proceeding with the project on the following timeline:
• April 2018—Advertise project/collect bids
• June 2018 —Award Contract
• July 2018 -November 2018 —Construction (120 working days)
The accompanying presentation will provide additional details and images.
Attachments:
1. Sycamore Canyon Park Trail Project Update
2.3
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4.1
PARKS AND RECREATION COMMISSION
AGENDA REPORT
CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7060 - FAX (909) 861-3117
AGENDA ITEM NUMBER: 4.1
MEETING DATE: April 26, 2018
TO: Honorable Chairman and Members of the Parks and
Recreation Commission
VIA: Ryan McLean, Assistant City Manager
FROM: Ryan McLean, Assistant City Manager
SUBJECT: Discussion of Parks & Recreation Commission Letter
of Recognition
RECOMMENDATION: Discuss and provide direction to staff.
Historically, the Parks & Recreation Commission has recognized significant contributions of
Diamond Bar residents with a letter of recognition or thanks. Commissioner Chou has
requested that staff prepare such recognition to a Diamond Bar resident that has taken the
initiative to pick up trash along City trails. Because this recognition would be produced on
behalf of the Parks & Recreation Commission, the matter has been brought to the Commission
for discussion.
It is recommended that the Commission receive Commissioner Chou's request, discuss the
matter as necessary, and provide direction to staff.
Packet Pg. 53
