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HomeMy WebLinkAbout08/26/1996/:dei �1►t 17:1 7:00 P.M. South Coast Air (duality Management Auditorium 21865 East Copley Drive Diamond Bar, California District -n b erg Joe Ruzicka Franklin Fong Joe McManus Its Schad Copies of staff reports or other written documentation. relating to agenda items are on file in the Community Development Office, located at 21660 E. Copley Drive, Suite 190, and are available for public inspection. If you have questions regarding an agenda item, please call (909) 396-5676 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accomodation(s) in order to communicate at a City public meeting must inform the Community Development Department at (909) 396-5676 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, rating or drinking in the Auditorium �i The City of Diamond Bar uses recycled paper and encourages you to do the same. 0 CITY OF DIAMOND BAR PLANNING COMMISSION AGEND,-1 Monday, August 26, 1996 Next Resolution No. 96-13 CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: 1. ROLL CALL: COMMISSIONERS: Chairman Mike Goldenberg, Vice Chairman Joe Ruzicka, Franklin Fong, Joe McManus and Don Schad 2. DEVELOPMENT CODE PUBLIC WORKSHOP - a workshop for community residents and business owners to help identify issues related to how the City regulates/oversees future development in concert with the recently adopted General Plan. This is the first in a series of public workshops being held to receive citizen's ideas about how to better serve the public's interests in matters of property development. Future workshops will be announced. 3. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: This is the time and place for the general public to address the members of the Planning Commission on any item that is within their jurisdiction, allowing the public an opportunity to speak on non-public hearing and non -agenda items. Please complete a Speaker's Card for the recording�Secretary (Completion of this form is voluntary). There is a five minute maximum time limit when addressing the Planning, Commission. 4. CONSENT CALENDAR: The following items listed on the consent calendar are considered routine and are approved by a single motion. Consent calendar items may be removed from the agenda by request of the Commission only: 3.1 Minutes of August 12, 1996 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. PUBLIC HEARING: 7.1 Conditional Use Permit No. 93-7 (3), (pursuant to Code Chapter 22.56.- Part 1) is an extension of time request for an existing temporary telecommunication facility. The project's original approval was on December 13, 1993 for the purpose, of restoring communication service to the area. A permanent site was approved at Diamond Bar High School by the Planning Commission on October 9, 1995. The Extension of Time is needed until the school site is completed. Project Address: 21,308 Pathfinder Road, Diamond Bar, CA 91765 Owner: Rhinehart Management Co., P.O. Box 4428, Covina, CA 91723 Applicant: L.A. Cellular, 17785 Center Court Dr. N., Cerritos, CA 90701 OR Environmental Determination: Pursuant to the provisions of the California Environmental Quality Act (CEQA), the City has determined that this project is Categorically Exempt § 15301 (b). RECOMMENDATION: Staff recommends that the Planning Commission approve Conditional Use Permit No. 93-7(3) for a six month extension of time, Findings of Fact and conditions as listed within the attached resolution. 7.2 Conditional Use- Permit No. 96-11 and. Development Review No. 96-10: is a request (pursuant to Code Chapter 22.56 - Part 1, and Section 22.72.020.h) for an unmanned, wireless telecommunications transmission facility at an existing self -storage facility located at 275 South Prospectors (south side, east of the 60 Fwy.). The facility consists of 3 antenna assemblies to be roof -mounted behind a single screening structure designed to match the existing architecture and ground level equipment cabinets to be screened behind a walled enclosure. Project Address: 275 South Prospectors Rd., Diamond Bar, CA 91765 Owner: NSS So. Calif. L.P., 17 West Wetmore Rd., #302, Tucson AZ 85705 Applicant: Cox Calif. PCS, Inc., 2381 Morse Avenue, Irvine CA 92714-6233 Environmental Determination: Pursuant to the provisions of the California Environmental Quality Act (CEQA), the City has determined that this project is Categorically Exempt pursuant to Section 15301 (e). RECOMMENDATION: Staff recommends that the Planning Commission approve Conditional Use Permit No. 96-11 and Development Review No. 96-10, Findings of Fact, and conditions as listed within the attached resolution. 8. PLANNING COMMISSION ITEMS: 9. INFORMATIONAL ITEMS: 10. ADJOURNMENT: September 9, 1996 TO: FROM: SUBJECT: DATE: Chairman and Planning Commissioners Catherine Johnson, Senior Planner C Development Code, Public Workshop August 22, 1996 Monday night's workshop marks an important step in the 18 month task of creating a comprehensive Development Code. The primary purpose of this workshop is to "kick-off" this process by providing a forum for public input and questions, introducing the consultant team to the Planning Commission and presenting a brief overview of the purpose and intent of the new Development Code and its importance as the primary implementing tool for the City'sGeneral Plan. Attached for your information is a copy of the workshop agenda and the project schedule as outlined by the consultant team. Also included is an additional copy of the original Request for Proposal, previously transmitted to the Commission several. months ago. This document has been included because it provides a general overview of the . Development Code process and identifies the major issues to be addressed by the new Code. City of Diamond Bar - Comprehensive Development Code Project Schedule 4. PROPOSED PROJECT SCHEDULE Our proposed time schedule for the Diamond Bar Development Code anticipates completion of the administrative draft Development Code within approximately 9 months from a notice to proceed from the City (see next page). Our experience with other similar projects suggests that the critical path in meeting this schedule is the time required by City staff to review the individual segments of the administrative draft in order to provide direction to the consultants for any desired changes. Adoption of the Code and the preparation of final documents is dependent upon the scheduling of Planning Commission and City Council workshops and hearings, but could be completed within a total of 18 months. Page 2e 2 A co t G a o S S 'w t Oi • 'O U pA N rr E r i °" m v CA yy > U .s4 o b cpv Q W t t d v0 CUtn cn Q� p G = U u UU(w, d bo •w U w U Ca cn �, U V .d ,u. W d a � '-i N cq � vi tc) tri eM 1!) o � c9 � ►Yi y O V m � w S Q` >' pp ED O ,per+ y En in U Q A N U U cn A 4! e~ N c! er Lq �q Lam; 'L3 ,-+ N t*') dt m Z N fV N N [V N C r•i N t t G S S 'w t Oi • 'O U pA N rr E r °" m v CA yy > .s4 o b cpv Q W t d v0 CUtn cn Q� p G = U u UU(w, d bo •w U w U Ca cn �, U V .d ,u. W d a � '-i N cq i M vi tc) tri eM 1!) j■ 9 A (U 0 V o u O > cn Q) > CA CU m o 0 P4 U 0 k P-4 co 00 Ln E- Z 0 C4 H T-4 U Cd w y to G > t10 bo 0)> in w 0 r. W 04 U 0 0 ?, u =4 tn T; En (1) Q & bo 'o -0 >o wlW22a) o(d o4 > ; �: V.- o. *r, 0 In r. 4 :M .0 0 > > X lz 0 't .(2 .2 > = 0 0 c6 0 0 u gj m . A P. 0 -0 = 4 Pw 0 .0 in Ln to CI. U 00- A o > 0 -a; 0 > o o w ul bo U u vW , o cu a,)- m 4 w o > 1.4 U j Z �4 * 1 0 . 0 W 0 0=(4 — C 5; W co bD 0 w to 44 tZ U ou —as cn 0 0 W :j 0) 0 u N u Q w to In N Lq q ts cq C'i Cl? Z 4 r. H e 4 r-; Q CV N N F. vi vi vi m un Lo Ln ri 4. to IN (1) CowREHENswE MvEiLopmmw CoDE I Planning Commission Workshop August 26, 1996 7:00 P.M. 1. Welcome, Introductions, Purpose of the Workshop 2. What is a Development Code? .3. Development Code Preparation process and Schedule 4. Approach to'Diawond Bar's Development Code (Contents of the Code) 5. Questions and Comments 6. Topics for Discussion A. Hillside development B. Tree preservation C. Density ranges for residential development D. Parking and access E. Signs F. Home-based businesses G. Development review and approval process H. Certificate of Occupancy I. Public notice requirements J. Zoning district consolidation K. Other issues or concerns 7. Questions and Comments 8. Conclusions and Next Steps COMPREHENSIVE DEVELOPMENT CODE REQUEST FOR PROPOSALS The City of Diamond Bar is seeking proposals from qualified consulting firms to prepare a ,comprehensive Development Code. The City's goal is a user friendly document consisting of updated and expanded zoning, subdivision, and design standards with improved definitions, standards and clarity, updated to reflect current law which will be responsive to the newly adopted General Plan, goals and policies. 1. PROJECT BACKGROUND The City of Diamond Bar is located in the southeast corner of Los Angeles County, at the intersection of Los Angeles, Orange and San Bernardino Counties. Situated at the C� t:1 eastern end of the San Gabriel Valley, the City is located at the junction of the 57 and 60 freeways. Characterized by rolling hills and valleys, Diamond Bar is well known as a hillside residential community with outstanding views of natural -slopes and ridgelines. The City of Diamond Bar began as "Rancho Los Nogales" after a Spanish land grant in 1840 and at its height was one of the largest cattle and walnut ranches in Southern California. In 1956, the .ranch was purchased by the Christiana Oil Corporation and the Capital Oil Company. Although conceived as one of the first master -planned communities in the County, Diamond Bar has developed primarily as individual and unrelated residential tracts, with minimal commercial 'and. other non-residential land uses. After developing tinder the jurisdiction of the County for nearly 30 years, Diamond Bar incorporated in 1989. The City is currently operating under the Los' Angeles County Code which was adopted upon incorporation. Since that time the City modified and expanded this Code to reflect local issues and the mandates of recent State legislation. This has included a major revision to the Commercial Manufacturing Zone, and several additions adopted as ordinances addressing development review, expanded sign regulations, hillside management, congestion management, water efficient landscaping, property maintenance and revised sideyard setback requirements. 1 After a lengthy effort the City adopted a General Plan on July 25, 1995. The General Plan establishes goals and strategies to implement the community's vision for its future. This vision includes as its priorities the retention of the hillside community character, the preservation of open space, the reduction of regional traffic impacts on local streets, the promotion of viable- commercial activity, the provision of well- maintained and attractive horsing and the creation of a community environment which nurtures social, cultural, religious, educational and recreational opportunities for its citizens. As a result of this effort, it became apparent that the existing zoning code is outdated and ill-suited to meet the City's needs in terms of the type and quality of development that is the community's goal. A comprehensive Development Code is required which can facilitate the implementation of the General Plan's goals and strategies. It is envisioned that this Code will include quality graphics, charts and tables to summarize and clarify information, presented in a format that allows the integration of existing development related policies and standards. The ultimate goal is the creation of a single "development services" related volume which replaces all. existing ordinances and includes zoning and subdivision regulations, development standards and design guidelines. Accordingly, the successful firm will need to demonstrate a variety of attributes, including strong physical planning skills, a thorough knowledge of State law, strong writing and graphic skills, experience and effectiveness in working with diverse groups in the public arena and an intimate knowledge of land use, -development practices and design. It is anticipated that this will become a working partnership between the consultant and the Community Development Department, including staff from the Planning and Building and Safety Divisions and the Engineering Department. II. SCOPE OF SERVICES A. In order to be successful, the process of creating a comprehensive Development Code must be a collaborative effort between the consultant, City staff, legal staff, local decision makers and the community. To this end, it is anticipated that the process will involve numerous public meetings with the purpose of informing and guiding local decision makers and citizenry. A public outreach program, utilizing the City's resources to advertise through informational brochures, surveys and handouts, is planned to encourage and promote public input and participation. . Using the existing zoning code as a starting point, it is the City's intent to subdivide this process into manageable steps. It is the City's goal to adopt and implement individual chapters of the code addressing specific topic areas such as commercial and.residential development, which will ultimately be integrated into a single comprehensive volume. A program to achieve these ends might be structured as follows: 2 FA Phase I. Attend an initial Planning Commission meeting and present an overview of the proposed Comprehensive Development Code and its preparation process. Prepare informational handouts and surveys seeking public input and participation. Review the existing zoning code for compliance with State law, case laws, statutes, professional practices, conformity with current standards including adopted ordinances and. General Plan goals and strategies. Prepare . report including findings . and recommendations; Phase H. Working with City staff, develop upgraded standards where needed and create new standards where needed or desirable. It is anticipated that this phase will entail public workshops with representatives of the development community, Planning Commission and possibly City Council; Phase IIt. Develop format, charts and graphics and prepare drafts of specific chapters. Prepare environmental documentation, public hearing notices and final drafts of completed chapters. Attend and present recommendations at Planning Commission and City Council public hearings. Prepare draft chapters as adopted. Note: there will be several public hearing during .this phase as individual chapters are adopted. Phase IV. Prepare public hearing notices, final draft of completed document and staff reports. Attend and present recommendations at Planning Commission and City Council public hearings. Prepare final integrated draft document as adopted. B. The, existing zoning code consists of two chapters, the Subdivision Code and the Planning and Zoning Code. With regard to these two chapters, needs identified to date include the following; 1. Subdivision Ordinance. Adopted in 1989 with no amendments to the document, it needs to be updated for conformance with the State Subdivision Map Act. Additionally, if necessary, the City's lot line adjustment procedure and Certificate of Conformance procedures need to be reviewed and updated; and 2. Zoning Ordinance. This chapter will essentially be replaced by the new Development Code. The new code will need to address the following: a. Home occupations; b. Second dwelling units; C. Expanded definitions; d. Adoption of FAR's, lot coverage standards and applicable density ranges;. e. Revised parking standards; f. Revised sign standards; g. Standards for multi -building projects; h. Standards for rear yard encroachments; K i. Temporary use permits; j. Development standards for specific uses such as fast food restaurants, car washes, gas stations, etc.; k. Administration and appeals provisions; 1. Establishment of an overlay district or specific development standards for the hillside residential development known as "The Country;" m. Establish residential wall and fencing standards for hillside areas addressing grade differentials, retaining walls; n. Revise administrative development review process to include square footage thresholds allowing certain residential developments to be approved at the staff level; o. Noise standards for all zones; P. Revise "administrative exceptions" section; and q. Adult business regulations. C. The Development Code, consisting of the two chapters previously cited, will need to be integrated into the City's Municipal Code as Title 21 and 22. In addition, the City's desires include, in the same binder or format, other design and development standards including but not limited to the following: 1. Slope density ordinance; 2. Landscaping standards; 3. Development security standards; 4. Tree Preservation Ordinance; 5. Satellite dishes, communication towers, antennas and other communication devices; 6. Lighting standards for commercial, residential and industrial development (ie. parking lots, tennis courts, security lighting); 7. Businesses dispensing alcoholic beverages; 8. Design review standards for residential, commercial and industrial land uses; and 9. Standards to implement the City's redevelopment philosophy. D. The consultant will be responsible for the following: 1. Phase I report: findings and recommendations of review, ten (10) copies; 2. Phase II and III reports: draft reports and recommended text and graphics as prepared, for staff/workshop review, twenty copies (20) copies; 3. Draft documents for public .hearing purposes .in three ring binder format, fifty (50) copies. 4. Fifty (50) copies of replacement pages necessitated by changes occurring as a result of the public hearing process, if any; 5. Final document to be provided in a format compatible with municipal code publisher, City's electronic bulletin board and City's web page on the Internet. 4 "11 IV. V. QUALIFICATIONS Consultants will be expected to demonstrate writing and graphic skills, a thorough knowledge of State planning laws, the Subdivision Map Act, and professional planning practices and procedures. The consultant may be requested to commit to in- house availability by principal project personnel for regularly scheduled periods to be negotiated. SUBMITTAL REQUIREMENTS Proposals submitted in response. to this RFP should be bound, and contain the following minimum information: A. Cover letter including name, address, and telephone number of the firm, background information and the name of the contact person; B. Names and qualifications of the project team that will be providing the services, including resumes and qualifications of the assigned staff.; C. Experience of the assigned team members with similar work; D. Scope of services; E. Proposed fee; F. Proposed hourly billing for each project team member that would be assigned and any expected additional expenditures. G.. Knowledge and understanding of applicable planning laws; H. Demonstration of strong writing and graphic skills; I. Funis capabilities relative to 'performing the required, work within . very reasonable time frames; J. At least three references for similar work; and K. Schedule of required time line to complete the project. SELECTION CRITERIA Selection of the firm will be done on a competitive basis. An oral interview may be required before a review team which may include,City staff and decision makers. In reviewing and evaluating the response to this RFP, City staff will consider the following: A. Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposals (RFP); B. Experience of the firm; C. The project manager's related experience and project team's qualifications; D. The project team's availability and ability to complete this project in a timely manner; E. Information obtained from references; F. Proof of insurance as required in the City of Diamond Bar's standard Consulting Services Agreement prior to entering into a contract; and G. Reasonableness of the proposed fee. R The criteria should not be construed so as to limit other considerations which may become apparent during the review and selection process. The City reserves the right to reject any or all proposals and may elect to make a decision without . further discussion or negotiation. This solicitation for proposals is not to be construed as a contract of any kind. The City is not liable for any cost or expenses incurred in the preparation of the proposal. VI. POTENTIAL ALTERNATE SCENARIO On March 26, 1996, "Measure D," will be before the voters at a special municipal election. Measure D proposes the adoption of an alternate version of a general plan for the City. It would repeal and replace the City's existing General Plan. If this measure passes, the City will need a development code which reflects the policies of the new General Plan. This code must be completed within 180 days as mandated by the initiative In the event that Measure D is adopted, you will be mailed a supplemental Request for Proposal, outlining the City's amended requirements on March 27, 1996. VII. SUBMISSION DEADLINE Five (5) copies of the proposal should be submitted and received no later than 5:00 p.m. on April 15, 1996. Submit the proposal to the attention of: James DeStefano, Community Development Director City of Diamond Bar 21660 E. Copley Drive, Suite 190 Diamond Bar, CA 91765-4177 All Questions concerning this RFP.should be directed to Catherine Johnson at (909) 396-5676. Attachments: 0 City of Diamond Bar's General Plan adopted July 25, 1995 ® General Plan Initiative, "Measure D" ® Consulting Services Agreement A MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION AUGUST 12, 1996 CALL TO ORDER: Chairman Goldenberg called the meeting to order at 7:04 p.m. at the South -Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF.ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner McManus. ROLL CALL: Present: Chairman Goldenberg,. Vice Chairman Ruzicka, McManus and Schad. C/Fong arrived at 7:17 p.m. Also Present: Community Development Director James DeStefano; Senior Planner Catherine Johnson, and Recording Secretary Carol Dennis ' MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of July 22, 1996. VC/Ruzicka made a motion, seconded by C/McManus to approve the minutes of July 22, 1996 as presented. Without objections, the motion was so ordered. OLD BUSINESS - None NEW BUSINESS - None PUBLIC HEARING: 1. Conditional Use Permit 96-8 and Development Review 96-7, a request for a 106 room, 3 story hotel (Countryside Suites) on a 4.7 acre site located at 22000 Golden Springs Drive (north. side of Golden Springs between Copley Drive and Gateway Center Drive). Applicant: Doug Ayres, Ayres Group,' 355 Bristol Street #A, Costa Mesa, CA -Property Owner: FDIC, P.O. Box 7549, Newport Beach, CA 92658-7549 I August 12, 1996 Page.2 Planning SP/Johnson read the staff report into the record. Staff recommends that the Planning Commission approve Conditional Use Permit No. 96-8 and Development Review No. 96-7, Findings of Fact, and conditions as listed within the attached resolution. SP/Johnson responded to VC/Ruzicka that the dining room will be for the exclusive use of the hotel residents and not for public use. Chair/Goldenberg opened the public hearing. Doug Ayres, applicant, -stated he has read the 'staff report and agrees with the recommended conditions. Mr. Ayres responded to C/McManus that his firm will finalize purchase of the property site from FDIC upon approval of the project. Mr. Ayres confirmed to VC/Ruzicka that the dining room will be for the exclusive use of the hotel's guests. Mr.. Ayres presented corporate brochures to the Commission. C/Schad stated he is pleased that 20 percent of the subject property will be landscaped. He asked what type of general use area lighting will be utilized. Mr. Ayres responded that the applicant will conform to the City's ordinance for parking lot lighting of one foot candle throughout the parking area. The light fixtures will focus toward the ground. Mr. Ayres responded to C/Schad that the facility has two small conference rooms available to the general public. He indicated his group has a unique bed and breakfast product. The group currently owns and operates nine properties which enjoy an eighty percent occupancy factor. Two additional properties are presently under construction. 'He stated he feels the hotel will be well received in the community and enjoy a very good occupancy rate. C/Fong arrived at 7:17 p.m. Responding to C/McManus, Mr. Ayres stated the facility will run a shuttle bus service to Ontario airport. He further stated that the hotel services the airlines industry, Mr. Ayres stated the applicant is a family owned and run business (father, two brothers and sister). The facilities are well maintained and the management caters August 12, 1996 Page 3 Planningssion �'A AR401 V-11rd 14- Is to its clientele. The group requires: that all owners/managers visit a certain number of facilities each month. He indicated his great grandfather started the company in 1905. Mr. Ayres responded to C/McManus that his firm completed a demographics study of the area prior to proposing the project. Although the Radisson Hotel has experienced problems in the past, the occupancy rate is higher this year and he feels the competition will benefit both facilities which will in turn benefit the community. C/McManus made a motion, seconded by C/Schad to approve Conditional Use Permit 96-8 and Development Review 96-7, Findings of Fact, And conditions as listed within the resolution. The motion was carried 5-0. I PLANNING COMMISSION ITEMS: C/Fong stated he will be absent for the August 26, .1996 Planning Commission meeting. C/Schad reported he attended an environmental issues meeting in Hemet today. He stressed the need for agreement between developers and conservationists. CDD/DeStef ano responded to Chair/ Goldenberg that staff's conclusion was that the antenna project previously presented to the Commission was the best solution for the community. Each project must be evaluated on.a case by case basis. Projects can be reconsidered upon request by the applicant for a modification, or through code enforcement hearing. INFORMATIONAL ITEMS: CDD/DeStefano reported the University of Phoenix has appealed the Sign'Variance denial.- The item is scheduled for the September 3, 1996 City Council meeting. CDD/DeStef ano referred the Commissioner's Redevelopment information pertaining to introductory and legal issues and to Assembly Bill 1290 Redevelopment Reform Act. CDD/DeStefano pointed out the City Council's list of Goals and Objectives. CDD/DeStef ano referred the Commissioner's to a meeting matrix which indicates increased Planning Commission activity. CDD/DeStefano indicated the Parks and Recreation Commission is preparing a Parks Master Plan. City council will award the consultants contract about September 17. The Planning commission will ultimately hold Public Hearings on the Parks Master Plan's August 12,r .1996 Page 4 Planning Co Aon conformity to the City's General Plan and send its recommendation for adoption to the City council. CDD/DeStefano reminded the Commission that August 26 is the Development Code introductory workshop. He indicated the meeting will be video taped. Surveys have been mailed to approximately 400 individuals and organizations. CDD/DeStef ano responded to, C/Schad that the Parks Master Plan will refer to Larkstone Park as a general discussion item. CDD/DeStefano responded to C/Schad that the mat i ter of the red curbing on Fountain Springs Road at Diamond Bar Boulevard is rescheduled for City Council. Responding to C/Fong, CDD/DeStefano stated Arciero & Sons received approval for a 90 unit project off of Brea Canyon Road north of Pathfinder Road. Mr. Arciero is interested in pursuing a subdivision of six acres (Lots 92 and 93) into 16 lots. The matter will come before the Planning Commission in September. ADJOURNMENT: At 7:50 p.m., there being no further business to come before the Planning Commission, VC/Ruzicka moved, C/McManus seconded, to adjourn the meeting to August 26, 1996. There being no objections, Chair/Goldenberg adjourned the meeting. Respectfully Submitted, James DeStefano Community Development Director Attest: Michael Goldenberg Chairman Agenda Item 7.1 — CUP No. 93-7(3), 21308 Pathfinder Staff Report and attachments in project file File revi we by on I O and is reedy fdt scanning File revie a Ib -- ora destructipn and is ready for Y City Clerk