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HomeMy WebLinkAbout03/22/2018 PRC Agenda - Regular MeetingParks & Recreation Commission MEETING AGENDA Thursday, March 22, 2018 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL -1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Manisha Sulakhe Vice -Chair Benny Liang Commissioner Andrew Chou Commissioner Kim Hsieh Commissioner Tommy Orona Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting.a Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public: A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. - ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and.7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MARCH 22, 2018 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: A. OATH OF OFFICE AND SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION ROLL CALL: PARKS & RECREATION COMMISSIONERS CHOU, HSIEH, ORONA, VICE -CHAIR LIANG, AND CHAIRPERSON SULAKHE B. PRESENTATION OF 2018 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth basketball season. Seven teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well-being of the children ahead of a personal desire to win. MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters MARCH 22, 2018 PAGE 2 PARKS & RECREATION COMMISSION of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Tuesday, February 27 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:OOpm — The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, March 6 — City Council Meeting — 6:30pm — AQMD Main Auditorium — 21865 Copley Drive — Diamond Bar Saturday, March 10 — Senior Excursion — 74th Annual Orchid Show — Level 2-3 7:30am — 7:OOpm — Departs the Diamond Bar Center at 7:30am Wednesday, March 14 — Senior Special Event — Mardi Gras "Masquerade Ball" 6:00 — 9:OOpm — The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, March 20 — City Council Meeting — 6:30pm — AQMD Main Auditorium 21865 Copley Drive — Diamond Bar Thursday, March 22 — Parks and Recreation Commission Meeting — 7:OOpm — The Windmill Room — 21810 Copley Drive — Diamond Bar Wednesday, March 28 — 2018 State of the City Address — 6:OOpm — The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Saturday, March 31 — 35th Annual Easter Egg Hunt— 8:30am Pancake Breakfast — 10:00am — Egg Hunt — Pantera Park — 738 Pantera Drive — Diamond Bar CONSENT CALENDAR 1.1 Approval of Minutes for February 22, 2018 Regular Meeting INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 2.2 Maintenance Report—Anthony Jordan, Parks and Maintenance Superintendent 2.3 C.I.P. Projects — Ryan McLean, Assistant City Manager 1. Larkstone Park 2. Pantera Park Walkway Lighting MARCH 22, 2018 3. 4. OLD BUSINESS — None NEW BUSINESS — None PAGE 3 PARKS & RECREATION COMMISSION ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 22, 2018 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, Vice -Chair Benny Liang and Chair Manisha Sulakhe Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: Incoming Commissioner Andrew Chou introduced himself and said he was present to observe tonight's meeting, and meet the commissioners and staff. CALENDAR OF EVENTS: As presented by ACM/McLean 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 25, 2018 Regular Meeting. C/Grundy moved, C/Hsieh seconded to approve the January 25, 2018 Regular Meeting Minutes. Without objection, the motion was so ordered with C/Herndon abstaining. 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Murphey 2.2 MAINTENANCE REPORT — PMS/Jordan 2.2.1 Power Point Presentation — Summitridge Park — PMS/Jordan C/Hsieh asked if the tree roots were coming to the surface due to lack of water. PMS/Jordan responded that trees and lawns have different watering requirements and in order to keep the turf alive, it has to be watered which creates water at the surface and causes the roots to absorb surface water rather than searching downward for moisture. As FEBRUARY 22, 2018 PAGE 2 P&R COMMISSION such, trees in lawns will have a higher occurrence of surface roots. C/Grundy recalled that there was a problem in the past with people using the lower parking lot for carpooling and wanted to know if that problem had gone away. PMS/Jordan said that it has subsided because signs were posted stating that parking in that area was for park patrons only as well as, continued monitoring by the Sheriff's Department. C/Herndon asked if staff was planning on planting some "nasty" plants to mitigate people walking in the wrong area and PMS/Jordan responded that in similar situations staff has had great success with the Pyracantha which is a very attractive plant with nice green foliage and attractive small orange berries. The plant has thorns and once those plants are established it seems to cut down on people cutting through the area. 2.3 C.I.P Projects — ACM/McLean a) FY 2018-19 CIP Budget Discussion In preparation for the budget process, the City Council approved the mid- year budget adjustments which allows staff to move forward with the FY 2018-19 budget, a several month process that considers every account and line -item in the budget. The City Council's Strategic Plan is used as the basis for setting policy and development of the Capital Improvement Project budget which includes all of the items from parks facilities to streets and any other infrastructure the City manages through the CIP process. The goal tonight is that following staff's presentation, the matter will be turned back to the Commission for thoughts, comments, and advisement so that the projects prioritized by the Commission will be considered by the City Manager as the budget is developed. Projects that have been included in the current Fiscal Year 2017-18 include the DBC Roof Rehab Phase 2 - $100,000 project (expected completion by June 30, 2018); Longview S. Park Improvement $276,792 project completed; Longview S. Park ADA $132,727 project completed; Pantera Park Lighting -Design $30,000 project expected to be completed by June 30, 2018; Starshine Park Playground Resurfacing/ADA Improvement $82,564 project is in design and completion is expected by June 30, 2018; and, Sycamore Canyon Park Trail Storm Damage — Design and Construction project with an amount to be determined, is in design and completion is expected by June 30, 2018 which is a project staff is currently working on with FEMA to make sure the City can be reimbursed to the maximum amount. The repair is anticipated to be substantial and expensive and staff wants to make sure the City is eligible for whatever reimbursement is attainable. Carryover (to FY 2018-19) projects include the following: Canyon Loop Trail — Design & Construction $535,000 (carryover); DBC Roof Rehab Phase 3 — budget TBD (new); Heritage Park Improvements — Design $105,676 (carryover); Pantera Park Lighting — Construction — FEBRUARY 22, 2018 PAGE 3 P&R COMMISSION budget TBD (new); Sunset Crossing Park — Design & Construction — up to $5 million (new with design anticipated in FY 2018-19. Construction schedule pending state grant application/award). C/Herndon asked what the Washington Street Park project cost was and ACM/McLean said he believed the property acquisition was approximately $370,000 and construction of the park was in excess of $500,000. The size of the Washington Street Park is much smaller than the Sunset Crossing Park location and will have different and greater amenities. C/Grundy asked if the Heritage Park Improvements was for the design only to be paid next year and ACM/McLean responded "yes." C/Herndon hoped that a large play field would be included in the Sunset Crossing Park design. Parks & Recreation Commissioner Requests: Pantera Park Trail Gazebo (Hsieh) TBD, estimated up to $40,000 — currently unfunded; Pantera Park Trail Bridge (Hsieh) TBD — currently unfunded; and DBC Outdoor Lighting (Sulakhe) TBD — estimated up to $10,000 — currently unfunded; Paul C. Grow Park access from the school (school district property — not city owned) — minimum $25,000. C/Grundy said he was glad to see the Heritage Park improvements are being considered for budget for design in the next fiscal year. As part of the design there was supposed to be thought given to ADA accessibility to the playground and he would like to see that carried out in consideration of the design and construction. ACM/McLean said that in the grant application, staff put together a very high-level project summary of some items the new park at Sunset Crossing could include which had inclusive play equipment as a potential item for that park and that will be included in the Heritage Park design as well. C/Herndon asked ACM/McLean to elaborate on the Paul C. Grow park access to the school. ACM/McLean said the City did not cut off any of the access but the school district did. Essentially, the agreement with the school district is for the park side only. Over the last couple of decades those that live in the neighborhood have become accustomed to being able to cut through the campus and use whatever amenities are on the school campus which were never part of the park. Last year just prior to commencement of summer school, the school district put up fencing around the campus and the fencing closes off all access through the campus. So, those that live on the Quail Summit side would have to walk around the block to the main entrance to the park for access. There have been requests from two residents to provide access through that side. It is school district property — it is not City property and it would likely be fairly expensive to accomplish and there would need to be a full public process to do so. There is an opportunity to create a walkway on the eastern side of the campus where there is a walkway that passes adjacent FEBRUARY 22, 2018 PAGE 4 P&R COMMISSION to a trash enclosure that runs parallel to the property line where the homes are located. It would require a good deal of fencing, installation of gates and possibly concrete improvements to make sure the path of travel is safe, etc. which is a pretty extensive solution to what is on school district property. C/Herndon said that if only two families have spoken on this matter the City should save the money and not proceed with the process. Chair/Sulakhe said she liked the Sunset Crossing Park project. The number seems high and wondered if the project could be phased in. ACM/McLean responded that because the City was applying for a grant staff sought to maximize the amount of potential return. Obviously, when this project is designed, it will be done in a cost-effective manner which means there is a chance that it would come in lower than that number. As the design is developed it will be brought forward to the Commission for comment and input and it will go through a public process in which the City will have meetings with the local community to gain feedback as to what the residents would prefer to have at that facility. Chair/Sulakhe felt that because the City owned the property it would offer an opportunity to think outside the box and do something different. ACM/McLean said that discussions have included the inclusive play equipment, providing a pickle ball overlay on tennis courts to provide a Senior Pickle Ball program, providing exercise equipment on a perimeter to promote a healthy and active lifestyle, etc. and other new and different options for that park. VC/Liang asked if Phase 3 DBC Roof Rehab would look like Phase 2 and ACM/McLean responded that this is preventative maintenance work. The maintenance department has tried to prevent replacement by providing advanced maintenance. PMS/Jordan explained that a roofing consultant gave the City recommendations for extending the life of the roof. There are different types of roofing materials and staff has phased -out the sections that have more immediate needs. The 10 -year roof was installed when the building was built in 2004. The roof is holding up well and the treatments that are being done will extend the life by 20 years and as each subsequent year goes by sections of the roof will be phased off to extend its life. C/Herndon asked if there was a possibility of adding solar at the DBC. PMS/Jordan said there is always a possibility, but given the actual layout of the roof it would be quite complex and he is not sure the return would be worth the expense. C/Grundy asked if there was anything the City could determine regarding Tres Hermanos that might determine any type of budget impact with respect to the lawsuits and what will happen to see if the City has any kind of influence over the area. Is there any budgetary consideration regarding the lawsuits. ACM/McLean explained that there was an adjustment made to the current budget to provide for special legal services associated with that issue and it will be a part of any budgetary consideration going forward. C/Grundy felt it was good to continue pushing back. FEBRUARY 22, 2018 PAGE 5 P&R COMMISSION C/Sulakhe wondered if other improvements could be included in the DBC Roof Rehabilitation project (a comprehensive phase 3) such as lighting, carpeting and trash cans which are very small. ACM/McLean said that because of the specialty of roof rehab it is not likely that the contractor that would be bidding that job would be providing other such services and staff would likely need to bid any electrical project separately. He does not see how it would be done as a package. As far as buying equipment/capital items such as trash cans, tables and chairs, is something that is budgeted for on a regular basis as part of the annual budget. C/Herndon suggested that while the roof rehab is underway staff might consider running electrical lines off the side of the roof that would accommodate the lights. He understands it would be two different contractors, but he is sure there is electricity close to the roof. ACM/McLean said it is a matter of making sure the City is compliant with state public project law and when staff budgets it needs to make sure it is producing bid documents that are compliant. If it is two separate projects they would be budgeted accordingly. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: ACM/McLean thanked Commissioners Grundy and Herndon for their longstanding service on the Parks and Recreation Commission, 14 years for Mr. Grundy and 13 for Mr. Herndon, a lot of time spent trying to make Diamond Bar a better place and staff appreciates their time and support. The City Council, at its next meeting on March 6th would like to recognize both C/Grundy and C/Herndon for their service. C/Herndon thanked staff for the gracious exit. He has enjoyed his time on the Commission and looks forward to turning it over to younger minds and those who may have families who are actively involved in some of the programs offered by the City. He thanked staff for doing such a great job. The programs the City offers are well-received by the residents and he encouraged everyone to keep up the good work. He feels like his job is done. When he came to the Commission one of his goals was to have the softball teams and the soccer teams not have to divide the fields and although it has happened in a way he did not anticipate, it happened and he assumes credit for it happening. C/Grundy thanked ACM/McLean and staff for the gracious words. He will miss being part of the Commission. He has really enjoyed being a part of this Commission and watching the City grow. He hopes to continue participating in City activities and continued growth. To all staff who he has had the pleasure to deal with over the years, thank -you for all of the support. Likewise with the Commissioners. While it is bittersweet moving on, he, like C/Herndon, believes there is an opportunity to bring in fresh perspectives and people who represent the future of the community and recreation programs, particularly with the FEBRUARY 22, 2018 PAGE 6 P&R COMMISSION younger kids. His kids are grown and living out-of-state and he feels it is time to have other people with kids who are in the City helping to direct the future of the recreation programs and the parks. He moves on feeling like things are in good hands and thank you for all of the support over the years. C/Hsieh said it is a great loss for the Commission and for her personally to see both C/Grundy and C/Herndon leave. This body has become like a family to her and Commissioners Grundy and Herndon will be missed. She thanked them for helping her get adjusted to being a new Commissioner when she felt stuck. Thanks to staff who always do a great job. C/Liang said he is somewhat speechless. When he found out that both of his fellow Commissioners were leaving he remembered the first time he met C/Grundy which seems like yesterday. Commissioners have been through a lot and have seen the City change demographically, watched the Diamond Bar Center being built and attended the Grand Opening Ceremony. Later it was C/Herndon and their visit to the Brea Canyon Park. He respects both C/Grundy and C/Herndon who have great integrity and always ask the right questions. This is what he will miss the most. It is very, very hard for him to see both C/Grundy and C/Herndon exit simultaneously. This is the first time he feels he is really getting old. He wished both C/Grundy and C/Herndon well because whatever they do and wherever they go they will do well and enjoy time with loved ones and family. In all things, he thanks staff. Commissioners just look at the results on paper of what staff is doing daily and staff are the true heroes of the City. Kudos to all. C/Sulakhe thanked PMS/Jordan for his keen eye in looking after the parks. He sees things she would never see. Thanks to RS/Murphey for managing everything at the Diamond Bar Center and ACM/McLean who is always working hard to get everything right and keep everyone happy and AC/Gonzales for making sure everyone is here. She asked that staff convey her thanks to all who were not present this evening. For 27 combined years of service to the City with no expectations on their part, she saluted Mr. Grundy and Mr. Herndon. This is work they have assumed without asking anything in return and without any expectations. They are very ethical and great people who she salutes. It is very difficult to find people in the community who are so committed to be present and attending City functions and making sure to keep everyone engaged and this is something very important she has learned from both individuals. Thank you for all of the support and wished them the best in their new ventures. Have fun and remain involved with the City. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:57 p.m. The foregoing minutes are hereby approved this _ day of 2018. FEBRUARY 22, 2018 PAGE 7 P&R COMMISSION Respectfully Submitted, RYAN MCLEAN, SECRETARY Attest: Manisha Sulakhe, Chair PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR -21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117 AGENDA ITEM NUMBER: MEETING DATE: March 22, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan McLean, Assistant City Manager FROM: Christy Murphey, Recreation Superintendent SUBJECT: March 2018 Recreation Program Update RECOMMENDATION: Receive and File Community Recreation Guide The Spring 2018 Recreation Guide is currently available at the Diamond Bar Center, City Hall and online at www.CitvofDiamondBar.gov. The Summer 2018 Recreation Guide is in its final draft phase and will be made available to the public come May. Contract Classes Winter Session -The winter session began on January 6 and will run through March 30. As of March 13 there are 586 students enrolled in 156 available classes. Spring Session -The spring session will begin on April 7 and will run through June 15. Registration began on March 1. As of March 13 there are 97 students enrolled in 163 available classes. Senior Programs Packet Pg. 5 Senior Classes — Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center and Heritage Park. The classes include exercise, fine arts, and a new addition this winter of an ESL class —most are filled to capacity. The spring program began on February 26 and will conclude June 15. Highlight class of the month: Healthy Aging, Posture and Flexibility (Senior Yoga) Currently there are 30 seniors registered in this popular Mt. SAC class. Twenty typically attend each class meeting. Class is held at Heritage Park from 7:30-8:30 am Tuesdays and Thursdays and at the Diamond Bar Center from 4:30-6:30 pm on Thursdays. Seniors who take this class say that the class has reduced stress levels, improved their balance, agility and so much more. These types of classes include the most recommended exercises for seniors, teaching them to relax and ultimately improve their overall health. Senior Seminars 3/8 Series on Dementia (Early Symptoms) - 8 participants 3/12 Eating Healthy with Meal Prep - 7 participants 3/19 Legal Seminar II -12 participants Senior Activities and Services • Bingo every Tuesday and Friday - 175 per session average • Complimentary Legal Services 1st Wednesday of each month - 5 appointments were booked for March March 14, 2018 — Mardi Gras Dance — Mardi Gras was the theme for Wednesday's dance at the Diamond Bar Center. There were 130 seniors in attendance wearing masks and feasting on Wood Ranch BBQ. DJ Keith Johnson provided a delightful mix of music keeping the seniors on their feet all evening long. The event concluded with everyone's favorite: raffle prizes! Senior Excursions March 12, 2018 - Orchid Show —This trip of 35 passengers headed to Santa Barbara for the annual Orchid Show at the Earl Warren Fairgrounds. There were hundreds of orchids on display and many more were available for purchase. There were demonstrations and speakers as well. After the show everyone enjoyed free time in Downtown Santa Barbara. The fee for this excursion was $38 per person. Community Excursion March 24, 2018 - Getty Center & Picnic Lunch — Currently we have 28 signed up. We need a minimum of 35 to run the trip. We will continue to make announcements and post flyers to advertise. This trip includes a 45 -minute tour of the unique architecture and gardens of the Getty Center. Tours will be followed by a casual, picnic lunch of a choice of turkey or veggie sandwich along with chips, cookie and drink. Participants will have the rest of the afternoon to spend perusing the museum's art galleries, architecture, gardens and shop. This excursior includes roundtrip transportation, Getty tour, box lunch and a snack on the way home for $45/person Facility Rentals Diamond Bar Center —The Diamond Bar Center was the location for a total of 41 private, business and non-profit rentals during the month of February. There were 12 church rentals, 1 Toastmasters meeting, 1 Sunshine Seniors Valentines event, 4 seminars/workshops, 3 meetings, 2 social security meetings and 1 convention. There were also 6 weddings, 4 birthday parties, 1 baby shower, 2 celebrations of life, 1 banquet, 1 Chinese New Year event and 2 fundraisers. A total of $94,313.50 in rental fees was collected during the month of February for Diamond Bar Center rentals. In February 2017 a total of $61,944.25 was collected. Diamond Bar Center Bridal Show—The 5 1 Annual Bridal Show took place at the Diamond Bar Center on Sunday, February 25, 2018. This year's show had a variety of new additions that contributed to its success. We utilized Eventbrite for the registration portion of the event which cut down staff time for preparation as well as streamlined the check in process for guests the day of the event. This also increased our registration to 445 (364 brides/grooms) preregistered with an additional 56 who signing up at the door. We also partnered with a bridal boutique, Simply Bridal. They were able to provide an onsite bridal boutique where brides were able to try on dresses and accessories and they presented a fashion show in the main ballroom. Heritage Room — There was a total of 4 rentals at Heritage Park Community Center for the month of March. Rentals included 2 birthday parties, a repast and a baby shower. Total revenue for these rentals is $1,455.00. The revenue for March 2017 was $2,550. Pantera Room — There was 1 birthday party in the Pantera Park Activity Room for the month of March. Total revenue for this rental was $164.50. The revenue for March 2017 was $210.00. Picnic Reservations — As of March 10, there are a total of 14 picnic reservations for the month of March. There were 2 at Maple Hill, 5 at Pantera, 2 at Peterson, and 5 at Sycamore Canyon Park. The revenue of these picnic rentals is $850. The revenue for March 2017 was $500. Youth Programs Tiny Tots -- The Winter Session for Tiny Tots started on Monday, January 2, and will conclude on Friday, March 23. No classes were held on February 19 in observation of Presidents Day. There are 20 students enrolled in the 3 -4 -year-old class offered Tuesday & Thursday and 20 enrolled in the 4 -5 -year-old class offered Monday, Wednesday, and Friday. This session is titled "Exploring Together" and focuses on combing stories, songs, art projects and playtime. During this session the 3 & 4 year old Tiny Tot program received a special visit from Deputy Scheller, Special Projects from the Los Angeles County Sheriffs Department. Deputy Scheller spoke to the children about the importance of healthy eating and balanced nutrition. They also received an opportunity to tour his patrol vehicle and hear the siren. The Spring Session will start on Monday, March 26 and continue through Friday, May 25. Registration opened on Monday, February 5 for Diamond Bar residents and Tuesday, February 20 for non -Diamond Bar residents. Currently, the 4-5 program is full with a waiting list and the 3-4 program is full with a waiting list. The spring session theme is "Watch Me Grow" and the participants will be working on special projects to fit the theme. In addition, this session they will be taking a field trip to the Children's Museum at La Habra. DB 4Youth -- February Meeting recap: On Tuesday, February 27, a total of 30 DB 4Youth members attended the monthly meeting to review the quarterly calendar which includes monthly meetings, special events, and any upcoming community service opportunities. Other discussion topics included nominations for the new 2018-2019 board, volunteering at monthly senior dances, and lastly inviting a guest speaker to the March meeting. March Meeting: This month's meeting will have an important guest speaker, in an effort to create a conversation with our Diamond Bar youth and law enforcement. Deputy Scheller will be attending the next DB 4Youth meeting on Tuesday, March 27, 6:00 p.m. -7:00 p.m. at the Diamond Bar Center. The idea behind his attendance is for him to gain knowledge about students comfort level with reporting other students who could be at risk to themselves and or the school student body. This could also lead to creating a reporting system within the school if none are in place, and lastly how the incident in Florida has affected the schools here in Diamond Bar. Volunteering: A total of 10 members assisted with the monthly senior dance on Wednesday, March 14, and 20 members signed up to volunteer at the City's Easter Egg Hunt event on Saturday, March 31. Volunteens -- The Volunteen program kicked off its recruitment on Monday, February 5 and has currently received 30 applications. Applications will be available until April 15, online on the City's website. The city's youth Volunteen program is a leadership training program designed for ages 14-17. Volunteens will be assigned as assistants to summer programs throughout the city. Programs include: Summer Day Camp, Tiny Tots, Concerts in the Park and Senior Programs. Recreation staff is currently reviewing all the applications and will be scheduling all participants for an interview. Summer Day Camp -- Day Camp is offered for ten weeks, starting June 4 and concluding August 10. Each week has its own theme and focuses on different activities and excursions. Day camp is held at Heritage Park which offers the ability to have both indoor and outdoor fun. This program is designed for children ages 6-12 who can thrive in an exciting setting, cooperate with others, and participate in a group environment. Our recreation staff to camper ratio is 1:10 (1 Packet Pg. 8 recreation staff for every 10 campers) and is limited to 100 campers per week. Weekly camp activities include two excursions per week except week 5, one pool or hike plus daily activities such as arts and crafts, indoor and outdoor sports, games and much more. Registration opened on Monday, March 12 for Diamond Bar residents and will open on Monday, March 26 for non- residents. There are currently 196 participants enrolled. Full time staff is busy planning activities, excursions and exciting new games. Also, training for Part time staff and volunteens is being scheduled. In addition, staff has made a few procedure changes such as having a one staff each day be dedicated to monitor the health of all campers and staff, their job will be to ensure that everyone is staying hydrated, applying sunscreen and taking the proper rest and cool down periods to avoid heat related illness. Overall the program planning is well underway and recreation staff is eager to have an amazing summer. Youth and Adult Sports Youth Basketball -- Youth Basketball wrapped up its last game on Saturday March 10. This season offered its participants a 10 weeks of practices and 9 weeks of games that started January 6. The program was divided into seven divisions 4-5, 6, 7, 8, 9-10, 11-12 and 13-14 years old. The majority of the games took place at Chaparral middle school, which provided space for the 4-5, 6, 7, and 8 year olds divisions. Mt. Calvary Lutheran held the 9-10 division and South Pointe Middle School housed the 11-12 and 13-14 year old divisions. In addition, on the last day of games staff awarded a sportsmanship winner to one team in every division. Awards will be presented during the March commission meeting. This season recreation staff implanted many new guidelines to the program including a new substitution sheet to make sure all participants received equal playing time and updated program rules. Lastly, recreation staff emailed out a program survey to parents and coaches asking for their feedback and comments. The survey was made available on March 1 and will close on April 1. So far approximately 30 surveys have been received and overall the comments have great. Staff will continue to encourage parents and coaches to take the survey by sending out reminder e-mails. A full program evaluation and financial summary will be available in the April commission report. Youth Soccer -- Youth Soccer is an eight-week program that offers children ages 3-8 an opportunity to play this fun, fast -paced sport in an instructional and recreational atmosphere. This program is perfect for beginning and young players. Games are played in the Mt. Calvary Lutheran School gymnasium on Saturdays between 8 a.m. and 6 p.m., beginning on March 31 and concluding on May 26. No games will be played on April 14 due to the City Birthday Party. The fee to participate is $89 per participant, and $84 for each additional child from the same family. The fee includes eight games, a team jersey, and a participation medal. The current program has 122 participants registered. This month registered participants and parents have been busy with attending a parent's informational meeting on Wednesday, March 14 and skills day on Saturday, March 24. The purpose of skills day is to evaluate each participant which will help make all teams equally competitive. Once skills day has passed, staff will be organizing all participants into teams and sending out game and practice schedules. Table Tennis --The Table Tennis program continues play at Heritage Park on Tuesday (average of 7 participants) and Thursday (average of 9 participants) evenings. Open play takes place from 6-9:30 pm. There are three table tennis tables for any drop-in users. All ages are welcome to come join. Adult Co -Ed Volleyball --The winter season for adult volleyball will conclude on March 26. The spring season will start on Monday, April 2 and continue through June 4. All games are played at South Pointe Middle School from 7-9pm Monday nights. This is a great way for players to improve their skills in a recreational setting. This drop-in program is designed for players who want to get on the court and play. There are no officials, no strict rules, and teams are formed informally as players arrive. Special Events Winter Snow Fest Program evaluation and financial summary attached. 351h Annual Easter Egg Hunt Co-sponsored by the City of Diamond Bar and the Diamond Bar Breakfast Lions Club Saturday, March 31, 20181710 a.m. Pantera Park M 738 Pantera Drive The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 35th Annual Easter Egg Hunt on Saturday, March 31, 2018. This FREE Egg Hunt starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for different age ranges. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "Peeps." Don't miss this opportunity to enjoy a pancake breakfast and pictures with the Easter bunny starting at 8:30 a.m. Participation in the egg hunt is free, but breakfast and pictures are available for a nominal fee (cash only, no bills larger than $20). MORE INFO: Call 909.839.7070 or visit www.DiamondBarCA.gov City Birthday Party Saturday, April 14, 2018 M 11: 00 a.m. — 5:00 p.m. Pantera Park M738 Pantera Drive Cash only event, no bills larger than $20 accepted Join us in celebrating 29 years of incorporation! Considered the City's largest annual event, the party celebrates the cultural diversity of the community and the red -white -and -blue "Spirit of Diamond Bar." The event features rides, games, food, entertainment, and birthday cake for everyone. This year will also include a Heritage display showcasing the 100 year celebration of the Diamond Bar Ranch. This area is looking to feature a short video, artifact display, and period entertainment such as rope and adobe brick making, and a blacksmith. Additionally, the event will have a new area named kiddie land. This area will be geared to younger kids 36" plus (2-6 years in age) and have an assortment of jumpers and inflatables. Lastly, the welcome speech and introductions time has been changed to fpm. Commissioners will need to be on the Main Stage (near carnival rides) for introductions, Outstanding Diamond Bar Volunteer awards, and the cake -cutting ceremony at fpm. Please check in with city staff by 12:45pm at the stage. Don't forget to wear your 29th Birthday Party Shirt! Additional information will be forthcoming via e-mail. MORE INFO: Call 909.839.7070 or visit www.DiamondBarCA.gov Recreation Open House - Connect with Rec! Wednesday, May 2 Diamond Bar Center • 1600 Grand Ave 5 p.m. - 8 p.m. Come experience what's NEW in Diamond Bar Parks and Recreation and get updates on your favorite programs! Join us for class performances, children activities, Yoga and Tai Chi in the Park, Summer Day Camp preview, docent -led hike, and much more. Information will be available on the various programs, classes, excursions, and special events sponsored by the City. Attachments: 1. Program Evaluation Winter Snow Fest 2018 2. Financial Summary Winter Snow Fest 2018 Program Evaluation and Financial Summary Program: Winter Snow Fest Event Date: January 20, 2018 Evaluation Prepared by: Andrea Nino, Recreation Coordinator Event Overview Pantera Park was a flurry of cheer as an estimated 3,000 people attended the Winter Snow Fest on Saturday, January 20, 2018. Children of all ages sledded down 4 snow hills and frolicked in a large snow play area. 100 tons of snow was used to make the snow hills and enhance the play area this year. The event also featured children's craft and game booths, local and professional entertainment on stage, food booths and of course, lots of fun! The event offered 3 large runs and 1 mini run that started half way up the hill. The mini run provided an opportunity for younger children and first time riders a chance to experience sledding without the fear of the big hill. For only $5 children could purchase a wristband for unlimited sledding and for $1 they could play 4 games or crafts. Sleds were provided for the runs, but children were encouraged to wear gloves and closed toed shoes. A total of 1,278 wristbands and 2,471 activity cards were sold this year. Non-profit community service organizations participated by operating food, game and craft booths. There were 24 game booths, 3 craft and 6 food booths registered. All games and craft booth operators will receive a portion of the proceeds from the wristband and game/craft card sales. A total of 147 youth volunteers assisted in the operation of the Winter Snow Festl The volunteers assisted in the operation of the snow sledding hills, snow play area, food booth seating area, kid's craft area, stage, as well as the game area. The youth volunteers were from Diamond Bar and Diamond Ranch High Schools. The volunteers were a big part of the success of this event. Special Note: During the event, a signed waiver was required for sledding. Once the event was concluded staff tallied the waivers and found that 1437 waivers were signed. 592 signed were for Diamond Bar residents and 845 were for non-residents. This concludes that 40% were Diamond Bar residents and 60% were non-residents. STAFF RECOMMENDATIONS • Add a separate snow section for a Snowman Building Contest • Schedule an additional staff member for the ticket booths • Arrange food trucks to provide food on the event day instead of booths • Change sledding hill from 4 side by side runs to smaller, more spread out runs 2.a Winter Snow Fest Revenue and Expenditure Recap 2010 Revenue: $6,714.00 2010 Expenditures: $32,106.54 2011 Revenue: $8,925.00 2011 Expenditures: $36,226.74 2012 Revenue: $7,502.75 2012 Expenditures: $35,193.93 2013 Revenue: $7,100.00 2013 Expenditures: $34,644.93 2014 Revenue: $7215-10 2014 Expenditures: $37,291.84 2015 Revenue: $7,396.00 2015 Expenditures: $38,288.85 2016 Revenue: $7,099.00 2016 Expenditures: $47,323.60 2017 Revenue: $0.00 (event canceled) 2017 Expenditures: $1,197.70 (event canceled) 2018 Revenue: $8,861.00 2018 Expenditures: $44,755.08 Financial Impact This event generated $10,511.00 in revenue from the sale of booths, wristbands, and activity cards. As outlined in the attached Financial Summary, the total direct cost of the event is $36,488.57 The largest spending center for the event was contract services ($25,016.09) which included 100 tons of snow, sound, and signage. The next largest spending center was rental equipment ($7,135.63) which included restrooms, tables, chairs, and canopies. Revenue Sharing Agreements with Diamond Bar based non-profit organizations. For operating a game/craft booths, non-profit organizations received a portion of the funds from the wristband and activity card sales. $6,000 was budgeted for this purpose - $6,000 divided by 27 equaled $220.00 allotted to each booth that participated. City checks were cut shortly after the event and mailed to the organizations. CITY OF DIAMOND BAR WINTER SNOW FEST BUDGET DETAIL As of 03.01.2018 PROJECTED GENERAL FUND EXPENDITURES $ 51,172.00 PROJECTED PROP A EXPENDITURES $ 1,600.00 PROJECTED REVENUE $ 7,250.00 PROJECTED PROGRAM COST $ 45,522.00 ACTUAL GENERAL FUND EXPENDITURES $ 45,761.72 ACTUAL PROP A EXPENDITURES $ 1,237.85 ACTUAL REVENUE $10,511.00 ACTUAL PROGRAM COST $ 36,488.57 Food Booths 6 @ $50 $ 300.00 Game Booths 24 @ $50 $ 1,200.00 Craft Booths 3 @ $50 $ 150.00 Wristband Sales 1278 @ $5 $ 6,390.00 Activity Card Sales 2471 @ $1 $ 2,471.00 Part- Time (001.5350.40030) Part-time Salaries $ 3,682.63 Event Marketing $ 104.99 (1) Leader I - 1.25 hours @ $11.35 $ 14.19 (4) Leader I - 2 hours @ $11.35 $ 90.80 Pre Event Meeting $ 159.47 (1) Leader 11 - 1 hour @ $12.32 $ 12.32 (11) Leader I - 1 hour @ $11.35 $ 124.85 (2) Worker -1 hour @ $11.15 $ 22.30 Event Set Up $ 858.69 (1) Leader III - 7 hours @ $18.03 $ 126.21 (1) Leader III - 7 hours @ $14.04 $ 98.28 (7) Leader I - 7 hours @ $11.35 $ 556.15 (1) Worker - 7 hours @ $11.15 $ 78.05 Event Day $ 2,559.48 (1) Leader III - 10.5 hours @ $18.03 $ 189.32 (1) Leader III - 10.5 hours @ $14.04 $ 147.42 (3) Leader II - 10.5 hours @ $12.32 $ 388.08 (1) Leader II -10.5 hours @ $16.50 $ 173.25 (9) Leader I - 10.5 hours @ $11.35 $ 1,072.58 (1) Leader I - 10.25 hours @ $11.35 $ 116.34 (2) Leader I - 9.5 hours @ $11.35 $ 215.65 (1) Leader I - 2 hours @ $11.35 $ 22.70 (2) Worker - 10.5 hours @ $11.15 $ 234.15 Full -Time (001.5350.40020) Packet'Pg_ 14 Overtime Event set up (1) Specialist - 8.5 hours @ $29.55 $ 251.18 Event Day (1) Coordinator - 12.5 hours @ $37.83 $ 472.88 (2) Specialist - 12.5 hours @ $29.55 $ 738.75 (1) Admin. Asst.- 8.5 hours @ $36.89 $ 313.57 Personnel Services (001.5350.4000) $ $ $ Worker's Compensation (40083) @ 3.0% $ 163.77 Medicare (40085) @ 1.45% $ 79.16 Social Security (40085) @ 6.2% $ 228.32 $ 1,776.37 $ 251.18 $ 1,525.19 $ 471.25 SUPPLIES (001-535041200) - $7,500.00 $ 5,927.81 Table Covers and Skirting $ 600.00 Game Materials $ 11.97 Event Supplies $ 932.73 Wristbands $ 333.98 Hay Bales Game Prizes Flurry Costume Cleaned Craft Booth Miscellaneous $ 1,656.80 $ 1,705.25 $ 58.92 $ 170.60 $ 457.56 PRINTING (001 -5350-42110) - $1,350.00 Flyers/Promo Numbered Wristband Vouchers/Game Cards Ad Design $ $ $ $ 1,751.95 448.95 1,218.00 85.00 CONTRACT SERVICES (001-5350-45300) - $27,100.00 $ 25,016.09 Organization Booth Split $ 5,940.00 100 Tons of Snow $ 15,877.50 Sound $ 850.00 Event Security $ 446.64 Valley Crest $ - MCE $ - Banners/Signage $ 572.95 Special Event Insurance $ 569.00 Entertainment $ 625.00 Porter $ 135.00 EQUIPMENT RENTAL (001-5350-42130) - $5,500.00 $ 7,135.63 Sink/Restrooms $ 1,509.53 Tables/Chairs/Canopies $ 5,626.10 Pantera Elementry School Parking Lot SHUTTLES (112-5350.45310) - $1,600.00 $ 1,237.85 Shuttles $ 1,237.85 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7060 -FAX (909) 861-3117 AGENDA ITEM NUMBER: MEETING DATE: March 22, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan McLean, Assistant City Manager FROM: Anthony Jordan, Parks & Maintenance Superintendent SUBJECT: March Maintenance Report RECOMMENDATION: Receive and file. During the previous month, the Public Works Maintenance staff has been working on various tasks throughout the City. The following is a brief recap of key maintenance items completed: Diamond Bar Center • Repaired broken coffee maker. • Installed three (3) new cam locks on the flag poles. Fabricated/retrofitted lock enclosures with redundant padlocks due to malfunctioning lock ware. • Re -tamped one hundred eighty four (184) light fixtures and replaced (0) lighting ballasts. • Repaired panic bar to pine room. • Replaced PTZ camera in the parking lot. • Serviced water feature weekly (contractor). Drained cleaned and filled water feature additionally as needed. PacketPg.17 • Performed weekly test on wheelchair lift. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly exterior lighting maintenance. (Best) Diamond Canyon Park • Performed park/playground inspections. • Performed irrigation PMI inspections (BV). Grand View Trail • Repaired ruts along the trail. • Cleared downed tree from the trail. • Removed and replaced broken post on the trail fence. Replaced two (2) broken rails. Heritage Park • Cleared clog in kitchen sink drain line. • Replaced concrete irrigation boxes with updated plastic units. Set to proper elevation. (BV) • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Longview North Park • Adjusted leaning park rules sign. • Performed park/playground inspections. Longview South Park Packet Pg. 18 • Installed volleyball net. • Performed park/playground inspections. Lorbeer Middle School • Installed new GFI plug at fertigation controls. • Replaced damaged irrigation boxes along western slope and playfield. (BV) • Treated for gopher control. (BV/APM) • Treated for fire ants (BV/APM). • Performed irrigation PMI. (BV) Maple Hill Park • Installed new basketball net. • Fabricated and welded skate stopper tabs along the handrail leading to the tennis courts. Sanded and painted rail. • Installed new tennis net top tape. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) • Treated for ground squirrels (APM). • Performed irrigation PMI. (BV) Paul C. Grow • Installed two (2) new dugout shade covers. • Removed and replaced park rules sign with updated park use hours. • Performed park/playground inspections. Packet Pg. 19 • Performed monthly exterior lighting maintenance. (Best) • Treated park for fire ants. (BV/APM) Pantera Park • Installed new "end of trail" sign at north end of trail. • Repaired damaged spring rider in 2-5 year old playground. • Painted and installed three (3) new steel trash cans. • Installed two (2) new dugout shade covers. • Installed two (2) basketball nets. • Performed irrigation PMI (BV). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Peterson Park • Installed new flush valve in men's room urinal. • Replaced one (1) dugout shade cover. • Performed irrigation PMI (BV). • Installed four (4) 1-25 heads. (BV) • Performed monthly exterior lighting maintenance. (Best) • Performed park/playground inspections. Ronald Reagan Park • Cleared clogged sewer lines in men's and women's restrooms. • installed new coated -cable basketball nets. These new nets are being tested at this location to determine their performance and durability and will be installed at other locations if testing goes well. Staff hopes the new nets will reduce the amount of time Packet Pg. 20 staff spends changing nets. • Treated for gopher activity (BV/APM). • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Silvertip Park • Performed Park/playground inspections. Stardust Mini -Park • Performed park/playground inspections. Starshine Park • Inspected park benches for new coating application. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) Steep Canyon Trailhead • Serviced solar powered "Big Belly" trash can. Summitridee Park • Installed new backflow prevention device and protective enclosure. (BV/DB) • Performed park inspections. • Treated park for fire ants. (BV/APM) Sycamore Canyon Park • Repaired electrical outlet in women's restroom. • Rearranged barricade fencing at slope failure sight to preclude unauthorized access. • Installed new visqueen plastic and sandbags to protect slope failure from further damage. • Performed irrigation PMI (BV). • Treated for gopher and ground squirrel activity (BV/APM). • Performed Park/playground inspections • Performed monthly exterior lighting maintenance. (Best) Washington Park • Removed graffiti stickers from park rules sign. • Performed park/playground inspections. • Performed monthly exterior lighting maintenance. (Best) City Hall/Library • Repaired damaged parapet along the northwest corner of the facility. Damage was caused by overgrown tree limbs impacting the building. • Installed new filters in 90 ton AC units. • Replaced one (1) 6" retrofit can light in the lobby. • Cleared clogged sewer line in the women's restroom. • Cleaned storage room 101. • Re-lamped eighteen (18) fixtures in the City Hall spaces and three (3) in the Library spaces. • Replaced zero (0) ballast in City Hall spaces and three (3) ballasts in the Library. • Cleaned monument sign and bollards. Sprayed for spiders and insects. • Performed monthly emergency generator test and regularly scheduled maintenance. • Performed monthly carpet cleaning in City Hall and Library spaces. (DFS) • Performed monthly exterior lighting maintenance. (Best) • Performed quarterly upholstery cleaning. (DFS) Citywide • Maintenance staff attended office professionalism training as well as blood borne pathogen and hearing conservation training. • Installed new lock for maintnenance access at Brea Canyon grade separation. • Installed new Edison meter pedestal and reinstalled Calsense irrigation control pedestal at Golden Springs east of Lemon. • Removed fallen limb from the street at Diamond Bar BI. and Shadow Canyon. • Filled vacant tree well at Grand Ave. and Rolling Knoll. • Removed glass from the intersection of Armitos Place and Dole Court. • Installed new Edison meter pedestal at Diamond Bar BI. and Brea Canyon Rd. • Wash, fuel and service City vehicles. • Inspected fire extinguishers and first aid kits at all City facilities. Re -stocked as needed. • Re -stocked pet bags throughout the City. Serviced trash cans at trail heads. • Performed monthly exterior lighting maintenance along Brea Canyon Rd. walkway. (Best) Packet Pg. 23 PARKS AND RECREATION COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7060 - FAX (909) 861-3117 AGENDA ITEM NUMBER: MEETING DATE: March 22, 2018 TO: Honorable Chairman and Members of the Parks and Recreation Commission VIA: Ryan McLean, Assistant City Manager FROM: Ryan McLean, Assistant City Manager SUBJECT: Capital Improvement Project (CIP) Update - March 2018 RECOMMENDATION: Receive and file. Larkstone Park While the construction of the City's newest neighborhood park has been substantially complete for some time, a number of outstanding contractor and utility issues have delayed its public opening. The delay is primarily related to the installation of the electrical meter pedestal by Southern California Edison that has prevented irrigation to the site. Staff expects the pedestal to be installed this week, at which point irrigation pumps will be tested and certified. At that point the City will enter the landscaping establishment and maintenance period to ensure the park is in proper condition when it is turned over to the City. It is likely that the project will now open in late spring/early summer. Pantera Park Walkway Lighting This project will replace existing lighting along the walkway paths that travel the perimeter of the park. A design contract has been awarded, with construction expected in Fiscal Year 2018- 19. Packet Pg. 16