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HomeMy WebLinkAbout05/24/1992 Minutes -Study SessionLE 2. MINUTES OF THE CITY COUNCIL STUDY SESSION OF THE CITY OF DIAMOND BAR MARCH 24, 1992 CALL TO ORDER: M/Kim called the meeting to order at 6:07 p.m. in AQMD Board Room CC -8, 21865 E. Copley Dr. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by M/Kim. ROLL CALL: Mayor Kim, Mayor Pro Tem Papen, Councilmen Werner and Miller. C/Forbing was excused. Also present were Terrence L. Belanger, Assistant City Manager; Andrew V. Arczynski, City Attorney; James DeStefano, Director of Community Development; Sid Mousavi, Public Works Director/City Engineer and Lynda Burgess, City Clerk. ROLL CALL - PARKS AND RECREATION COMMISSION - Commissioners Medina, Plunk, Vice -Chairman Ruzicka and Chairman Whelan. Mr. Schey was excused. 2.1 COMMISSION CONDUCT/HANDBOOK - ACM/Belanger stated that the Commission Handbook was discussed by each Commission and was provided for Council review and comment. In response to C/Miller's question, ACM/Belanger stated that there were conflicts between the appointment date and reorganization dates due to change of election dates. He recommended that the Council consider resolving this conflict. CA/Arczynski stated that staff would present Ordinances at a future Council meeting to amend the requirement for annual Commission reorganizations from July to March. 2.2 PARKS & RECREATION COMMISSION WHITE PAPER - C/Whelan stated that when the Commission was first appointed, it was charged with developing open communication between sports organizations and the community and to insure that there was a balance of field scheduling among all groups. A sports use sub -committee was formed for this purpose. The Commission was also charged with evaluating and reviewing existing programs and recommending improvements to the recreation offerings in the City. The Commission has developed a park use policy to be used as a guideline for staff and the community in utilizing park space in a safe and organized manner. He further reported that the recreation program has met the current needs of the community --fees have exceeded revenue projections and enrollment has included over 21,000 participants. The Commission recently reviewed the Resource Management Element of the General Plan and concerns were expressed regarding preservation of open space, provision of MARCH 24, 1992 PAGE 2 adequate park lands and other recreational facilities. These goals could be accomplished by maximizing development of existing parks and acquiring additional park land and other recreational facilities. He stated that the Commission's highest priority was to develop a master plan of parks and recreation which would include a needs assessment. The Commission recommended that a "line item" be added to the budget for receipt of donations for recreation purposes. This would assure the public that their donations would be used specifically for that purpose. In addition, an " adopt- a -park" program was proposed whereby civic organizations would be responsible for the maintenance of a particular park. C/Miller suggested that the Commission look into opportunities for the 50 undeveloped acres at Sycamore Canyon Park. There being no further business to discuss, C/Whelan adjourned the Parks and Recreation Commission meeting to March 26, 1992 at 4:30 p.m. at City Hall, 21660 E. Copley Drive, Suite 100. RECESS: M/Kim recessed the meeting at 6:55 p.m. RECONVENE: M/Kim reconvened the meeting at 7:05 p.m. 3. ROLL CALL - TRAFFIC AND TRANSPORTATION COMMISSION - commissioners Beke, Ury, Cheng, Vice -Chairman Gravdahl and Chairman Chavers. 3.1 COMMISSION CONDUCT/HANDBOOK - MPT/Papen requested clarification from the City Attorney regarding sections entitled "failure to vote" and "reconsideration" on Page 17 of all three Handbooks. C/Chavers stated that line 3 on Page 8, Item 2 regarding transportation systems was a very broad statement which could lead to questions as to the Council's direction to the Commission. 3.2 TRAFFIC & TRANSPORTATION COMMISSION WHITE PAPER - C/Chavers stated that the Commission sorted its issues into three categories: 1) those that the Commission would like to see go forward and require no immediate attention; 2) ones that may require some immediate attention, but are not considered a "crisis;" and 3) those that the Commission would like to have addressed immediately including conclusion of the Circulation Element; protecting Tonner Canyon as a transportation corridor pending further engineering, environmental and economic evaluation; a policy regarding funding traffic of signals for intersections of private streets with public thoroughfares; and adoption of a policy regarding application of speed humps. MARCH 24, 1992 4. PAGE 3 C/Werner made the following comments: 1) on Item 6 add "subject to available funding;" 2) on Item 7, add the word "comprehensive;" 3) agreed with Item 15 but recommended inclusion of all schools. MPT/Papen stated that the Circulation Element would be revised by the Commission prior to the Planning Commission's hearings and recommended that light rail in Tonner Canyon along the 57 freeway be included. Regarding Item 3, a policy would be needed due to unequal funding on Gas Tax allocations for private streets. She felt that speed humps should not be used in areas that have limits over 15 mph and suggested striping the middle of the lane be considered. C/Werner recommended that requirements to construct medians should become a matter for City Council approval rather than granting them administratively and requested the Commission to draft a policy. C/Chavers stated that he would like to see more communication between the Commission and Council to generate discussion of roles and prioritization of issues. There being no further business to discuss, C/Chavers adjourned the Traffic and Transportation Commission portion of the meeting. ROLL CALL - PLANNING COMMISSION - Commissioners Li, Meyer, Flamenbaum, Chairman Grothe. Vice -Chairman MacBride was excused. 4.1 COMMISSION CONDUCT/ HANDBOOK - C/Meyer made the following comments: 1) Page 4, Membership, terms expiration dates should be changed; 2) Page 6, Agenda for Meetings, should be specific on who can place items on the agenda; 3) Page 7, Consent Calendar, should a member of the audience be able to pull matters off the Calendar; 4) Page 17, Staff Responsibilities --he understood that staff was to report the essence of the Commission's deliberations and present them to Council as well as their comments, if they are different from the Commissions. CDD/DeStefano stated that the policy is for staff to forward Commission recommendations and/or decisions to the Council. C/Meyer also felt that the word "Planning" should be inserted in the last paragraph on Page 17 regarding adoption of rules and procedures. 4.2 PLANNING COMMISSION WHITE PAPER - C/Grothe expressed the Commission's desire for more guidelines and direction from the City Council and an upgrade in standards from MARCH 24, 1992 PAGE 4 those previously set by the County, i.e., parking spaces in shopping centers, landscape ordinances. Following discussion, C/Grothe adjourned the meeting to April 13, 1992 at 6:00 p.m. for a study session on the General Plan leading to a 7:00 p.m. Public Hearing. 5. ANNOUNCEMENTS: CA/Arczynski announced that the Council would recess to Closed Session for matters of Personnel and Litigation, specifically City of Diamond Bar v. County of Los Angeles. M/Kim recessed the meeting at 9:20 p.m. to Closed Session. 7. CLOSED SESSION: Personnel - Section 54957.6 Litigation - Section 54956.9 6. ADJOURNMENT: M/Kim reconvened the meeting at 10:07 p.m. and announced that ACM/Terrence Belanger had been appointed Acting City Manager due to CM/Van Nort's resignation. There being no further business to conduct, M/Kim adjourned the meeting at 1.0:08 p.m. ATTEST: May ` 4LYA BURGESS, City Clerk