HomeMy WebLinkAbout02/22/2018 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, FEBRUARY 22, 2018 — 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall —1St Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
Li Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON,
HSIEH, VICE -CHAIR LIANG, AND CHAIRPERSON SULAKHE
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
FEBRUARY 22, 2018
CALENDAR OF EVENTS:
PAGE 2 PARKS & RECREATION COMMISSION
Tuesday, February 27 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:00pm —
The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar
Tuesday, March 6 — City Council Meeting — 6:30pm — AQMD Main Auditorium —
21865 Copley Drive — Diamond Bar
Saturday, March 10 — Senior Excursion — 74th Annual Orchid Show — Level 2-3
7:30am — 7:00pm — Departs the Diamond Bar Center at 7:30am
Wednesday, March 14 — Senior Special Event — Mardi Gras "Masquerade Ball"
6:00 — 9:00pm — The Diamond Bar Center — 1600 Grand Avenue —
Diamond Bar
Tuesday, March 20 — City Council Meeting — 6:30pm — AQMD Main Auditorium
21865 Copley Drive — Diamond Bar
Thursday, March 22 — Parks and Recreation Commission Meeting — 7:00pm —
The Windmill Room — 21810 Copley Drive — Diamond Bar
CONSENT CALENDAR
1.1 Approval of Minutes for January 25, 2018 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
2.2 Maintenance Report—Anthony Jordan, Parks and Maintenance Superintendent
2.3 C.I.P. Projects — Ryan McLean, Assistant City Manager
1. FY 2018-19 CIP Budget Discussion
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 25, 2018
CALL TO ORDER:
Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:02
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Kim Hsieh, Vice Chair Benny Liang and Chair
Manisha Sulahke
Absent: Commissioner Lew Herndon was excused.
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal
Knox, Recreation Supervisor, Monique Saliu, Recreation Coordinator, and Debbie
Gonzales, Administrative Coordinator.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by ACM/McLean
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the November 16, 2017 Special Meeting.
C/Grundy moved, VC/Liang seconded to approve the November 16, 2017
Special Meeting Minutes. Without objection, the motion was so ordered.
2. INFORMATIONAL ITEMS:
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.1.1 Bridal Show Update — RC/Saliu
C/Hsieh asked how many vendors this year compared to last year and
RC/Saliu said that last year 50 vendor spots (the maximum) were sold out.
This year there is a potential for having 54 vendors.
C/Hsieh asked how many could be accommodated (capacity) with all of
the vendors. RC/Saliu said that last year the average was about 320-375
throughout the day. Full room capacity seating accommodates 800
without the booth space and perhaps 300-350 standing room. Because
JANUARY 25, 2018 PAGE 2 P&R
the event is expanding to the entire facility it will be more spread out.
C/Hsieh felt that the fashion show would enhance the bridal show event.
ACM/McLean announced that the City's new website re -design went live
this afternoon. This is a work in progress and there will be a lot of new
content available. The new site is much more user-friendly and easy to
navigate. He encouraged Commissioners to look at the new website and
contact him with any questions or concerns. ACM/McLean thanked staff
for their work on a number of projects including the Fees and Policy
Document, the new pickleball program and the work that has been done
to make the bridal show even better.
Chair/Sulakhe said that she has visited a few bridal shows because her
daughter is getting married this year. The East Indian bridal shows
always include a fashion show and she is very glad staff is including the
fashion show in the bridal show events. Should staff need help with
vendors such as for henna which is becoming very popular let her know.
They need only two chairs.
2.2 MAINTENANCE REPORT — PMS/Jordan
2.2.1 Power Point Presentation - Lorbeer Middle School & Paul C. Grow
Park — PMS/Jordan
C/Hsieh said that PMS/Jordan mentioned Bermuda grass. A lot of
homeowners are using Marathon and St. Augustine. But in the fields and
parks what type of grass is being used and why is that preferred over
others. PMS/Jordan said that for sports fields, Bermuda type grasses are
preferred because of growth habits. They have rhizomes and stolons
which are modified stems. The rhizomes are underground and the stolons
are above ground so that even if the top of the grass is sheared off, there
are viable root parts in the ground that can regenerate growth. Marathon
type sod has no rhizomes and stolons, just individual plants. As long as
there is a full stance of the individual plants it provides a nice playing
surface but once there is wear and tear which wears the grass off it is
unable to recover and leaves a bare spot. The problem with St.
Augustine is the above -ground stems which are a lot more fibrous and
heavy so a young person playing soccer, for example, might get his cleat
caught when attempting to kick the ball which leads to injuries.
2.3 C.I.PProjects —ACM/McLean
The Larkstone Park project is substantially complete. The developer
(Lennar) is also building the housing project immediately adjacent and
across the street from the school and is responsible for completing the
punch list items that remain for the park and are working with the County
to finalize the transfer of sewer and storm drain infrastructure. The City
may require a maintenance period on all of the onsite landscaping and
once the developer has completed the work for which they are responsible
JANUARY 25, 2018 PAGE 3 P&R COMMISSION
(punch list and transfer of infrastructure) the City will take over the
maintenance period. Once the project is complete the City will schedule a
park dedication event (date pending) similar to the one that was held for
Diamond Canyon Park. The dedication will likely be held on a Saturday
and will be a large event to celebrate the opening of this new park. Upon
visiting the site one realizes a great view down into Los Angeles on a clear
day and across the valley. The park has some very nice amenities which
will very likely see a lot of use.
The City purchased property located across the street from the YMCA on
Sunset Crossing Road last summer and is in the process of beginning its
design and looking at some very high-level conceptual plans for the site
while putting together a grant application to receive state funds to help
with the design and construction costs. This project will be brought to the
Commission as it proceeds for review of design and staff will be working
with the surrounding neighborhood to solicit their input and comments for
what they would like to see in their neighborhood park.
C/Grundy asked for an update on securing FEMA funds for Sycamore
Canyon Park remediation. ACM/McLean said that staff continues to work
with FEMA on that project. There has been some back and forth on the
status of the staircase and staff is working with State Office of Emergency
Services and FEMA on this issue. As previously stated, staff is working to
get that open by summer to make sure it is accessible for patrons who
attend Concerts in the Park and use the trail. At the same time, the City is
attempting to maximize the return from the federal government to make
sure the General Fund remains intact.
VC/Liang asked for an update on the Tres Hermanos project.
ACM/McLean responded that the City of Industry has not yet announced
what project they are pursuing at that location. Staff assumes and
believes that it is some type of solar energy project. Diamond Bar has
entered into two lawsuits related to that project on CEQA grounds and
procedural grounds related to the redevelopment agency and the
successor agency. At this point, this is a matter that rests with the Courts.
Chair/Sulakhe asked if the YMCA would be a park or some other type of
recreation and ACM/McLean reiterated that the project will be a
neighborhood park. Some of the amenities that have been discussed
include inclusive play equipment, hard courts, walking paths, exercise
equipment, etc. which will be determined through the design process and
neighborhood feedback.
VC/Liang asked if the YMCA site would be similar to Washington.
ACM/McLean explained that the YMCA site (2-3 acres) is larger and
provides more options than Washington which is a much smaller site.
JANUARY 25, 2018 PAGE 4 P&R COMMISSION
2.4 List of Pending Commission Requests — ACM/McLean
Regarding the request for special needs input prior to finalizing plans for
Heritage Park, this project is still in the works to secure a designer. As
previously mentioned, staff is looking into special needs programming
options for the YMCA Park which is a clean slate opportunity and at the
same time looking at redesigning options for Heritage, both of which will
be brought to the Commission.
ACM/McLean noted that at the next Commission meeting in February staff
is planning to bring forth a list of capital projects that are currently on the
books that will be items for the next fiscal year budget for the
Commission's review and prioritization. This will likely include items like
the YMCA design and construction as well as, other items staff has been
working on at various parks throughout the City.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Hsieh wished everyone a Happy 2018 and thanked staff for all they do. She is
very excited about the bridal show and other things that will be happening with all
of the new people who have been brought on. She feels an energy with the new
changes and new developments.
VC/Liang thanked staff for their informational reports. He attended SnowFest
last Saturday which was a total success. He had a good time watching the kids
enjoy themselves. Kudos to staff and the City for all they provide for the
community.
C/Grundy said he has been on the Commission for 16 years. He recently spoke
with Councilmember Lyons who appointed him to the Commission. As everyone
knows, the reappointment for Commissioners is upcoming. When he spoke to
C/Lyons he told her that while he enjoys serving on the Commission he would be
equally pleased to have someone else who may be more connected to the
current sports and recreation activities serve as well. He believe that having
fresh blood with different ideas is always a good thing. While C/Lyons did not
have a replacement in mind he told her he would use the opportunity to say that
if someone is interested in serving as the Parks and Recreation Commissioner
for Councilmember Lyons to let her know. He explained that if she did not have
someone to recommend in his stead, he would be happy to continue serving on
the Commission. C/Grundy thanked staff for their great reports and said he
loves the PowerPoint presentation and that he is looking forward to seeing the
new website.
Chair/Sulakhe thanked C/Grundy for his many years of service. She believes
that the current Commissioners are pretty dedicated and C/Grundy would be
JANUARY 25, 2018 PAGE 5 P&R COMMISSION
missed because the Commission needs his expertize. He thanked staff and
wished everyone a Happy New Year. The SnowFest brings smiles to a lot of
kids and is a lot of fun. She believes the bridal show will be another big success
and every year she sees additions and improvements. She is going to go home
and browse the new website. She thanked PMS/Jordan for explaining the
differences in grasses and staff for all they have done and are doing. She
wished everyone a great 2018.
ADJOURNMENT: Upon motion by Chair/Sulakhe, seconded by C/Grundy and with no
one objecting and no further business before the Parks and Recreation Commission,
Chair/Sulakhe adjourned the meeting at 7:40 p.m.
The foregoing minutes are hereby approved this _ day of 2018.
Respectfully Submitted,
RYAN MCLEAN, SECRETARY
Attest:
MANISHA SULAHKE, CHAIR
PARKS AND RECREATION COMMISSION
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: CHRISTY MURPHEY, RECREATION SUPERINTENDENT
SUBJECT: FEBRUARY 2018 RECREATION PROGRAM UPDATE
MEETING DATE: 2/22/2018
Community Recreation Guide
The Winter 2018 Recreation Guides are currently available at the Diamond Bar
Center, City Hall and online at www.CityofD!amondBar.gov. The Spring 2017
Recreation Guide is in its final draft phase and will be made available to the
public in March.
Contract Classes
Winter Session — The Winter Session began on January 6 and will run through March
30. As of February 13 there are 481 students enrolled in 160 available classes. Popular
classes this season include; Parent and Me Dance, Kidz Love Soccer, Tennis for all
ages, Gymnastics, Robotics, Elementary Drawing, Harmony Aikido, Pilates & Barre,
and Mature Zumba.
Senior Programs
Senior Classes — Mt. San Antonio College partners with the City of Diamond Bar to
offer 15 free classes to seniors at the Diamond Bar Center and Heritage Park. The
classes include exercise and fine arts with a new addition this season of an ESL class
—most are filled to capacity. The program began on January 8 and will conclude
February 16. The classes start up again on February 26.
Highlight of the Month: Mt. SAC ESL — This small, but quickly growing class is taking
place every Friday at the DBC. Students of all linguistic backgrounds are learning
beginning level English skills. They practice speaking and improving pronunciation,
while learning new vocabulary, and basic reading and writing skills.
Packet Pg. 4
Senior Seminars
2/6 Wills and Trust — 7 participants
2/13 Medical & Long Term Care — 10 participants
Senior Activities and Services
Mahjong every Wednesday — Averages 40 per session
Bingo every Tuesday and Friday — Averages 165 per session
Senior Special Events
February 12, 2018 — Diamond Bar Senior Club
Children from Quail Summit Elementary visited the DB Senior Club for an early
Valentine's Day treat. They presented members with a video and a personal message
read aloud by the students, as well as the students passed out hand -made Valentine
cards.
February 14, 2018 — Valentine's Dinner Dance
This is an exciting annual event because so many people attend. This year was no
exception with 217 people enrolled. Dinner was catered by Tiscareno's Catering and
music was provided by DJ Keith Johnson. There were a dozen raffle prizes given away
as well.
February 18, 2018 — Sunshine Seniors Valentine's Dinner Dance
This is a first for the Sunshine Seniors. 200 guests will enjoy a nice dinner, drinks and
dancing.
February 22, 2018 — Evergreen Senior Club
400 attendees will help the Evergreen Senior Club ring in the Chinese New Year and
celebrate the anniversary of the club on Thursday, February 22. There will be dignitaries
present for acknowledgements, entertainment and a luncheon.
Senior Excursions
February 7, 2018 — Fantasy Springs Casino — A group of 45 seniors spent the day at
Fantasy Springs Casino in Indio. The $22 trip included $30 in slot play provided by the
casino plus a $5 food voucher.
Facility Rentals
Diamond Bar Center — The Diamond Bar Center was the location for a total of 31
private, business and non-profit rentals during the month of January. There were 4
church rentals, 1 Toastmasters meeting, 1 Sunshine Seniors event, 3
seminars/workshops, 4 real estate meetings, 1 MTAC meeting, 1 candidate forum, 1
company party and 1 retirement party. There were also 4 weddings, 1 bridal suite, 1
Debut, 2 baby showers, 2 celebrations of life, 1 Quinceanera, 1 Gala and 2 birthday
parties. A total of $70,971.16 in rental fees was collected during the month of January
for Diamond Bar Center rentals. In January 2017 a total of $91,453.75 was collected.
On January 16, 2018 Diamond Bar City Council approved changes the Facility Use
Policies and fee schedule. On January 17, those policies and fees were put into effect.
As of February 13 we have signed 17 contracts under the newly established rates. Total
revenue collected for these 17 contracts is $27,349.75. Under the previous policy the
revenue collected for these rentals would have been $8,500.00.
Heritage Room — There are a total of four rentals at Heritage Park Community Center
for the month of February. Rentals include 3 birthday parties, and a chess tournament.
Total revenue for these rentals is $1,350. The revenue for February 2017 was $1,315.
Pantera Room — There are two rentals of Pantera Park Activity Room for the month of
February. Rentals include one birthday party and one baby shower. Total revenue for
these rentals is $329. The revenue for February 2017 was $245.
Picnic Reservations — There are a total of 16 picnic reservations for the month of
February. There are two at Heritage Park, one at Maple Hill, six at Pantera Park, two at
Ronald Reagan Park and five at Sycamore Canyon Park. The revenue of these picnic
rentals is $875. The revenue for January 2017 was $150.
Youth Programs
Tiny Tots -- The Winter Session for Tiny Tots started on Monday, January 2, and will
conclude on Friday, March 23. No classes were held on February 19 in observation of
Presidents Day. There are 20 students enrolled in the 3 -4 -year-old class offered
Tuesday & Thursday and 20 enrolled in the 4 -5 -year-old class offered Monday,
Wednesday, and Friday. This session is titled "Exploring Together" and focuses on
combing stories, songs, art projects and playtime that will help foster growth and
development.
The Spring Session will start on Monday, March 26 and continue through Friday, May
25. Registration opened on Monday, February 5 for Diamond Bar residents. Both
programs are full with 20 per class. A waitlist will be kept for interested participants. The
spring session theme is "Watch Me Grow."
DB 4Youth -- On Tuesday, January 30, a total of 43 DB 4Youth members attended the
monthly meeting to review the quarterly calendar which includes meetings, special
events, and community services/volunteering opportunities. In addition, there was a
discussion on nominations for the new 2018-2019 board, including positions and duties.
The meeting also covered topics on volunteering at monthly senior dances at the
Diamond Bar Center, a preview of the new DB 4Youth shirt, and lastly topics for a guest
speaker for the March meeting.
Volunteering: This month, a total of 15 members assisted at the City's Winter Snow Fest
event on Saturday, January 20. They helped Recreation staff throughout the day at the
waiver booth, prize booth, craft booths, and the sledding hill.
Volunteens -- The City of Diamond Bar's 2018 youth Volunteen program kicked off its
recruitment on Monday, February 5. Applications for the Volunteen program are
available on the City website. Interested applicants may apply online from February 5
until April 15, 11:59 p.m. The City's youth Volunteen program is a leadership training
program designed for ages 14 -17 who reside in the City of Diamond Bar. Volunteens
will be assigned as assistants to summer programs throughout the City, including:
Summer Day Camp, Tiny Tots, Concerts in the Park and Senior Programs.
Youth and Adult Sports
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 9 participants) and Thursday (average of 9 participants) evenings. Open
play takes place from 6-9:30 pm. There are three table tennis tables for any drop-in
users. All ages are welcome to come join.
Adult Co -Ed Volleyball -- The Winter season for adult volleyball started January 22,
2018, and concludes on March 26, 2018. The City staff and Walnut Unified School
District came together to ensure the public received a full 9 week program in for the
winter season. A prorated registration is still available for those wishing to join in with
the remaining weeks. There are currently 18 participants enrolled in the Winter Session.
Youth Basketball -- Youth Basketball program is midway through the season. This
year we have 400 participants in the program with our 9-10 year old division being our
largest with 12 teams. Staff is evaluating the basketball program weekly to make sure
that we are providing great service to the community and to make sure all the
participants are having a positive experience. The last day of games is scheduled for
Saturday, March 10.
Youth Soccer -- Youth Soccer is an eight-week program that offers children ages 3-8
an opportunity to play this fun, fast -paced sport in an instructional and recreational
atmosphere. Games are played in the Mt. Calvary Lutheran School gymnasium on
Saturdays between 8 a.m. and 6 p.m., beginning on March 31 and concluding on May
26. No games will be played on April 14 due to the City Birthday Party. The fee to
participate is $89 per participant, and $84 for each additional child from the same family.
The fee includes eight games, a team jersey, and a participation medal. Registration will
not be accepted without a signed waiver, signed parent's code of ethics and verification
of age for each child. The current program has 61 participants registered with nine in
the 3-4 year old division, 29 in the 5-6 and 23 in the 7-8 divisions. Recreation staff is
currently in the process of promoting the program to get to our goal enrollment number
of 144.
Field Allocation -- The current field allocation started on January 1, 2018 and will go
through June 30, 2018. This allocation has 8 allocated user groups with the largest
organizations being AYSO, DBSL and Girls Softball. This allocation staff was able to
accommodate all groups to have a full field to themselves without sharing, thus
eliminating the "buffer zone". In addition, all the user groups were -mailed a copy of the
new athletic facility use & allocation policy for reference and were informed that the new
policy will be in effect for the next allocation period starting in July. Staff as already
started a discussion with several of the user groups and how we can help with the
transition.
Special Events
Winter Snow Fest -- Pantera Park was a flurry of cheer as an estimated 3,000 people
attended the Winter Snow Fest on Saturday, January 20, 2018. Mayor Ruth Low kicked
off the event on stage with a welcome speech. Children of all ages sledded down 4
snow hills and frolicked in a snow play area. This year a 100 tons of snow was used to
make the snow hills and large play area. The event also featured 3 children's craft
booths, 24 games booths, local and professional entertainment on stage, food booths
and of course, lots of fun! By the end of the day, 1,278 wristbands and 2,471 activity
cards were purchased by happy attendees.
A full program evaluation and financial summary will be included in March's commission
report.
35th Annual Easter Egg Hunt
Co-sponsored by the City of Diamond Bar and the Diamond Bar Breakfast Lions Club
Saturday, March 31, 2018 • 10 a.m.
Pantera Park • 738 Pantera Drive
Cash only event
The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite
you and your family to join us at our 35th Annual Easter Egg Hunt on Saturday, March
31, 2018. This FREE Egg Hunt starts at 10am at Pantera Park (738 Pantera Drive).
Separate egg hunting areas will be set up for different age ranges. Children should
remember to bring their own basket to carry their eggs, and to be on the lookout for a
special appearance by the Easter Bunny and his friends the "Peeps." Don't miss this
opportunity to enjoy a pancake breakfast and pictures with the Easter bunny starting at
8:30 a.m. Participation in the egg hunt is free, but breakfast and pictures are available
for a nominal fee (cash only, no bills larger than $20).
MORE INFO: Call 909.839.7070 or visit www.DiamondBarCA.gov
City Birthday Party
Saturday, April 14, 2018 • 11: 00 a.m. — 5:00 p.m.
Pantera Park • 738 Pantera Drive
Cash only event, no bills larger than $20 accepted
Packet Pg. 8
Join us in celebrating 29 years of incorporation! Considered the City's largest annual
event, the party celebrates the cultural diversity of the community and the red -white -
and -blue "Spirit of Diamond Bar." The event features rides, games, food, entertainment,
and birthday cake for everyone.
Birthday Party Logo:
Birthday Party Creates Fundraising Opportunities: Attention non- profit service
organizations! If you are seeking a fun way to raise money for your group, participate as
a game booth operator, carnival ride operator, or bring awareness to the community
about your organization with an information booth. The deadline for applications is
Friday, March 2. For more information please contact Andrea Nino, Recreation
Coordinator at 909.839.7073 or anino(a)diamondbarca.gov
NEW — Save the Date!
Recreation Open House - Connect with Rec!
Wednesday, May 2
Diamond Bar Center • 1600 Grand Ave
5 P.M. - 8 P.M.
Come experience what's NEW in Diamond Bar Parks and Recreation and get updates
on your favorite programs! Join us for class performances, children activities, Yoga and
Tai Chi in the Park, Summer Day Camp preview, docent -led hike, and much more.
Information will be available on the various programs, classes, excursions, and special
events sponsored by the City.
Packet Pg. 9
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS & MAINTENANCE
SUPERINTENDENT
SUBJECT: FEBRUARY MAINTENANCE REPORT
MEETING DATE: 2/22/2018
During the previous month, the Public Works Maintenance staff has been working on
various tasks throughout the City. The following is a brief recap of key maintenance
items completed:
Diamond Bar Center
• Patched, textured and painted damaged drywall throughout the facility.
• Replaced batteries in automatic flush valve in upper women's restroom.
• Assembled new dance floor storage/transport carts.
• Repaired bottle holder on portable bar.
• Repaired umbrella bag dispenser stand.
• Replaced rollup shade hardware in the Maple room.
• Cleaned coil and replaced filters on AC -10 package unit.
• Cleaned tank trap in Maple room sink.
• Re -anchored stair treads and header boards along the Grand View trail.
• Removed fallen tree at lower parking lot.
Packet Pg. 10
• Re-lamped eleven (11) light fixtures and replaced two (2) lighting ballasts.
• Serviced water feature weekly (contractor). Drained cleaned and filled water
feature additionally as needed.
• Performed weekly test on wheelchair lift.
• Performed monthly emergency generator test and regularly scheduled
maintenance.
• Performed monthly exterior lighting maintenance. (Best)
Diamond Canyon Park
Adjusted drinking fountain water pressure.
• Performed park/playground inspections.
• Performed irrigation PMI inspections (BV).
Heritage Park
Removed payphone tower and installed junction box for power.
• Re-lamped six (6) light fixtures.
• Adjusted drinking fountain water pressure.
• Cleared toilet drain line in Tiny Tot classroom.
• Cleared sink clogs in men's (2X) and women's (2X) restroom sinks. Sinks were
clogged with sand.
• Re-lamped three (3) light fixtures in lobby reception area.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
Longview North Mini -park
Packet Pg. 11
• Performed park/playground inspections.
Longview South Mini -park
• Performed park/playground inspections.
Lorbeer Middle School
• Treated for gopher control. (BV/APM)
• Treated for fire ants (BV/APM).
• Performed irrigation PMI. (BV)
Maple Hill Park
• Cleared clogged drinking fountain drain line.
• Installed four (4) new test cocks on the backflow prevention device.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
• Treated for ground squirrels (APM).
• Performed irrigation PMI. (BV)
Paul C. Grow
• Installed new automatic hand dryer hoses in men's and women's restrooms.
• Cleared sand from drinking fountain adjacent of parking lot.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
• Treated park for fire ants. (BV/APM)
Pantera Park
• Assisted with the setup and operation of the Winter Snow Fest Event.
Packet Pg. 12
• Installed two (2) new dugout shade covers.
• Removed chain-link skate stopper from flood control basin. Maintenance staff will
install bots dots to deter skating activity.
• Removed rusted out walkway lighting pole. Re -wired two (2) additional fixtures to
restore lighting.
• Cleared clogged water bowl drains in doggy drinking fountains at dog park.
• Performed irrigation PMI (BV).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
Peterson Park
• Sports field renovations were completed and the fields were opened to all users
commencing February 5th.
• Snaked men's room urinal drain.
• Installed new flush valve in men's room urinal.
• Cleared men's room toilet main line.
• Cleared clogged drinking fountain adjacent to batting cages (2X).
• Performed irrigation PMI (BV).
• Performed monthly exterior lighting maintenance. (Best)
• Performed park/playground inspections.
Ronald Reagan Park
• Cleared clogged sink in men's restroom.
• Treated for gopher activity (BV/APM).
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
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Silvertip Park
• Adjusted drinking fountain water pressure.
• Performed Park/playground inspections.
Stardust Mini -Park
• Performed park/playground inspections.
Starshine Park
• Cleared sand from drinking fountain drain line and adjusted water pressure.
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
Steep Canyon Trailhead
• Serviced solar powered "Big Belly" trash can.
Summitridge Park
• Performed park inspections.
• Treated park for fire ants. (BV/APM)
Sycamore Canyon Park
• Inspected and cleaned V -ditches for storm preparation.
• Adjusted water pressure and cleared debris from drain lines of all drinking
fountains.
• Re -anchored stair treads and header boards along the Mesa Trail.
• Performed irrigation PMI (BV).
• Treated for gopher and ground squirrel activity (BV/APM).
• Performed Park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
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Washington Park
• Performed park/playground inspections.
• Performed monthly exterior lighting maintenance. (Best)
City Hall/Library
• Re-lamped ten (10) fixtures in the City Hall spaces and seven (7) in the Library
spaces.
• Replaced zero (0) ballast in City Hall spaces and one (1) ballast in the Library.
• Painted fire hydrants throughout the facility.
• Reinstalled damaged door weather stripping.
• Removed damaged awning from the Reading Garden.
• Cleaned monument sign and bollards. Sprayed for spiders and insects.
• Performed monthly emergency generator test and regularly scheduled
maintenance.
• Performed monthly carpet cleaning in City Hall and Library spaces. (DFS)
• Performed monthly exterior lighting maintenance. (Best)
• Performed quarterly upholstery cleaning. (DFS)
Citywide
• Inspected Diamond Bar and Brea Canyon for installation of electrical meter.
• Repaired potholes along Diamond Bar BI.
• Cleared mud flow from the street at Steep Canyon cul-de-sac.
• Inspected street lights along Sunset Crossing.
• Inspected sidewalks for replacement along Brea Canyon Cutoff.
• Installed and replaced Neighborhood Watch signs.
• Wash, fuel and service City vehicles.
• Inspected fire extinguishers and first aid kits at all City facilities. Re -stocked as
needed.
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• Re -stocked pet bags throughout the City. Serviced trash cans at trail heads.
• Performed monthly exterior lighting maintenance along Brea Canyon Rd.
walkway. (Best)
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PARKS AND RECREATION COMMISSION
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: RYAN MCLEAN, ASSISTANT CITY MANAGER
SUBJECT: FY 2018-19 CIP BUDGET DISCUSSION
MEETING DATE: 2/22/2018
BACKGROUND
Each year, the City Manager develops a recommended budget document applying to
the next fiscal year for City Council consideration and adoption. This recommendation
includes a City-wide Capital Improvement Program (CIP) budget that includes design
and/or construction of projects, including streets, roads, parks, trails, and facilities.
The Fiscal Year 2018-19 budget process is now underway with the process of analyzing
fiscal health, setting priorities, and developing recommendations for the Council to
consider and debate. It is requested that the Parks & Recreation Commission review
and discuss the contents of this report and provide input so that it may be considered as
the FY 2018-19 CIP budget for parks and recreation facilities is developed.
DISCUSSION
As shown in the following table, a number of significant parks and recreation -related
CIP projects have been completed or are otherwise expected to be finalized by the end
of the current FY 2017-18 fiscal year.
FY 2017-18
Project
Budget
Status
DBC Roof Rehab. Phase 2
$100,000
Expected completion by 6/30/18
Longview S. Park Improve.
$276,792
Complete
Longview S. Park ADA
$132,727
Complete
Pantera Park Lighting -
Design
$30,000
Expected completion by 6/30/18
Starshine Park Playground
Resurfacing/ADA Improve.
$82,564
In design, expected completion by 6/30/18
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Sycamore Canyon Park TBD In design, expected completion by 6/30/18
Trail Storm Damage -
-Design and Construction
The following projects are project carry-overs from the current budget year or are
preliminary staff recommendations for consideration in FY 2018-19. This preliminary list
is subject to change as the budget development process continues.
FY 2018-19
Project
Bud et
Status
Canyon Loop Trail — Design
$535,000
Carry over from FY 2017-18
& Construction
up to $40,000
footings, pouring of concrete, all of which
DBC Roof Rehab. Phase 3
TBD
New project
Heritage Park
$105,676
Carry over from FY 2017-18
Improvements - Design
equipment/machinery would likely result in
Pantera Park Lighting -
TBD
New project, will commence upon
Construction
completion of design process.
Sunset Crossing Park —
Up to $5
New project with design anticipated in FY
Design & Construction
million
18-19. Construction schedule pending
Bridge(C/Hsieh)
state rant a lication/award.
The following projects have been requested by Commissioners in the past year. They
are included here for discussion.
Parks & Recreation Commissioner Requests
Project
Budget
Status
Pantera Park Trail
TBD, estimated
Currently unfunded. Requires grading,
Gazebo (C/Hsieh)
up to $40,000
footings, pouring of concrete, all of which
require heavy equipment/machinery.
Providing access to location with heavy
equipment/machinery would likely result in
destruction of recently completed trail
improvements, such developed trails,
stairs, swales, natural/native vegetation.
Pantera Park Trail
TBD
Currently unfunded. Requires engineered
Bridge(C/Hsieh)
solution for stability and hydrology.
DBC Outdoor Lighting
TBD, estimated
Currently unfunded.
C/Sulahke
up to $10,000
RECOMMENDATION
It is recommended that the Commission consider the information and provide input and
budgetary priorities for FY 2018-19 park and facility -related CIP projects.
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