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101717 - Agenda - Regular Meeting
City of Diamond Bar City Council Agenda Tuesday, October 17, 2017 Closed Session - 5:00 p.m., Room CC -8 Study Session - 5:30 p.m., Room CC -8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN RUTH M. LOW Mayor Mayor Pro Tem CAROL HERRERA NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca. General information: (909) 839-7010 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW. D[AMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA October 17, 2017 CLOSED SESSION: Next Resolution No. 2017-33 Next Ordinance No. 06(2017) 5:00 p.m., Room CC -8 1all :3I[41110Ze]&10&121►1907ilk [4aWe�y'2191&1X&yEel ilk /,Te121►117-1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9 - 1 POTENTIAL CASE STUDY SESSION: 5:30 p.m., Room CC -8 THREE-YEAR ECONOMIC DEVELOPMENT ACTION PLAN. PUBLIC COMMENTS: CALL TO ORDER: PLEDGE OF ALLEGIANCE INVOCATION: ROLL CALL: 6:30 p.m. Mayor Monsignor James Loughnane, St. Denis Catholic Church Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. OCTOBER 17, 2017 PAGE 2 APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: Presentation of City Tile to Old Chengdu, 1220 S. Diamond Bar Boulevard, Unit D as Business of the Month for October, 2017. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 General Plan Update Community Workshop (Land Use Alternatives) - October 19, 2017 - 6:30 p.m. - 8:30 p.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Avenue. 5.2 Planning Commission Meeting - October 24, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Parks and Recreation Commission - October 26, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Fall Fun Festival - October 31, 2017 - 4:30 p.m. - 8:30 p.m. - Heritage Park, 2900 Brea Canyon Road. 5.5 America Recycles Day - November 4, 2017 - 9:00 a.m. - 2:00 p.m., AQMD/Government Center Parking Lot, 21865 Copley Drive. 5.6 City Council Meeting - November 7, 2017 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. OCTOBER 17, 2017 PAGE 3 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 APPROVAL OF CITY COUNCIL MINUTES. 6.1.a Study Session Minutes of October 3, 2017. 6.1.b Regular Meeting Minutes of October 3, 2017. Recommended Action: Approve. Requested by: City Clerk 6.2 MINUTES OF PARKS AND RECREATION COMMISSION. 6.2.a Minutes of the August 24, 2017 Regular Meeting. Recommended Action: Receive and file. Requested by: Parks & Recreation Department 6.3 RATIFICATION OF CHECK REGISTER DATED SEPTEMBER 28, 2017 THROUGH OCTOBER 12, 2017 TOTALING $ 2,005,519.14. Recommended Action: Ratify. Requested by: Finance Department 6.4 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH FEHR & PEERS FOR THE UPDATE OF THE DIAMOND BAR ARTERIAL PERFORMANCE REPORT CARD. Recommended Action: Approve, and Authorize the Mayor to sign, Amendment No. 3 to Consultant Services Agreement with Fehr & Peers for a Total Authorization not -to -exceed $123,160. Requested by: Public Works Department 6.5 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH ITERIS, INC. FOR ON-CALL TRAFFIC SIGNAL TIMING AND COMMUNICATION NETWORK SUPPORT. Recommended Action: Approve, and Authorize the Mayor to sign, Amendment No. 3 to Consultant Services Agreement with Iteris for a Total Authorization not -to -exceed $85,000. Requested by: Public Works Department OCTOBER 17, 2017 PAGE 4 6.6 CONSULTANT SERVICES AGREEMENT WITH IMEG CORPORATION FOR THE SYCAMORE CANYON PARK SLOPE EROSION AND TRAIL REPAIRS PROJECT. Recommended Action: A. Approve, and Authorize the Mayor to sign, a Consultant Services Agreement with IMEG in the Amount of $111,400, plus a Contingency Amount of $11,000 to be Approved by the City Manager for a Total Authorization Amount of $122,400; and, B. Appropriate $56,500 from the Quimby Fund Reserves to the CIP Budget for this project. Requested by: Public Works Department 6.7 CONSULTANT SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (EIS) TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR A PROPOSED HOTEL/OFFICE/RETAIL DEVELOPMENT AT 850 S. BREA CANYON ROAD (CURRENT SITE OF BREA CANYON BOAT AND RV STORAGE). Recommended Action: Approve, and Authorize the Mayor to sign, the Consulting Services Agreement with EIS for a not -to -exceed Amount of $79,980. Requested by: Community Development Department 7. PUBLIC HEARINGS: 7.1 TENTATIVE PARCEL MAP NO. 74368 (PLANNING CASE NO. PL2017- 25) PROPOSED THREE -LOT SUBDIVISION AT 21680-21688 GATEWAY CENTER DRIVE (LOS ANGELES COUNTY ASSESSOR'S PARCEL NUMBER 8293-050-002). Recommended Action: Receive the staff report; Open the Public Hearing; Receive Public Testimony; Close the Public Hearing; and, Adopt Resolution No. 2017 -XX. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: 8.1 REQUEST TO JOIN THE TAKING BACK OUR COMMUNITY COALITION TO SUPPORT PUBLIC SAFETY RELATED LEGISLATIVE ADVOCACY EFFORTS. Recommended Action: (A) Adopt Resolution 2017 -XX Authorizing the City of Diamond Bar to join the Taking Back Our Community Coalition; and, (B) Select a delegate and alternate delegate to represent the City on the Coalition. Requested by: City Manager OCTOBER 17, 2017 PAGE 5 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 1 Meeting Date: October 17, 2017 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council FROM: Dan Fox, City Manager TITLE: THREE-YEAR ECONOMIC DEVELOPMENT ACTION PLAN. On June 20, 2017, the City Council held a Study Session and was provided with an update on various economic development initiatives. The Study Session also included a presentation by Barry Foster from HdL Companies on a Draft Economic Development Action Plan for Diamond Bar. Based on comments received at that Study Session, there was interest to have a subsequent Study Session regarding the Action Plan. Mr. Foster has prepared an updated Action Plan for Council discussion. The Council Economic Development Subcommittee comprised of Council Members Herrera and Lyons also meet on August 29, 2017 to review the Draft Action Plan. The Draft Action Plan (Attachment 1) has been prepared to focus on a variety of near- term actions and initiatives that can be taken by the City, particularly over the next three years, to provide a strong business climate in Diamond Bar. The Action Plan identifies seven (7) Opportunity areas with specific tasks to undertake in each area. The Action Plan also identifies a number of other initiatives that apply equally throughout the City. Many of these items are already underway and on-going. The action items are also intended to provide flexibility to respond to the market and individual development proposals. Mr. Foster will be in attendance at the October 17, 2017 Study Session to discuss the Three -Year Economic Development Action Plan in more detail. It is requested that the City Council provide any additional feedback and accept the Three -Year Economic Development Action Plan, as submitted or revised. Attachments: 1. 1.a Diamond Bar EDAP_Sept20l7_Compressed Packet Pg. 8 1.a HdLl- CC) M PAN I ES NS01Uti*ons By HdL Development Driven By Data CITY OF DIAMOND BAR 3 -yea r Economic Development Action Plan ECONSolutions by HdL 1340 Valley Vista Dr., Suite 200 Diamond Bar, CA 91765 www.hdicompanies.com www.econsolutionsbyhdi.com Contact: Barry Foster 909.861.4335 bfoster@hdlcompanies.com Packet Pg. 9 ECONSolutions 'a By HdL Introduction Successful economic development calls for creating an environment that supports and strengthens existing business areas, attracts new businesses, and creates employment opportunities in the community, while also enhancing city revenues. Actions by the City of Diamond Bar aimed at enhancing the business climate and establishing Diamond Bar as a "BEST PLACE TO DO BUSINESS" should include: • Ensure an effective and consistent business and development permitting process that also integrates innovation and technology • Encourage activities that attract both residents and visitors from surrounding communities • Create commercial districts that have a sense of place and provide quality shopping, dining, and entertainment possibilities • Support community investment that creates employment opportunities and enhances city revenues • Strengthen and diversify the City's sales tax base while preserving Diamond Bar's unique culture and superior quality of life The overall economic development goals include a combination of: • Business Retention & Expansion • Business Attraction • Business Support Services Framework and Vision An Economic Development Action Plan (EDAP) has been formulated to capitalize on near-term opportunities in the City of Diamond Bar during a three-year period. The EDAP helps provide a framework of the City of Diamond Bar's vision for advancing economic development efforts during the coming three- year period. Once adopted, the EDAP becomes the vision for Diamond Bar for economic development success and must be embraced by all including the City Council and City staff. Success should be measured by specific projects and aggregate results over time. 1 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 10 ECONSolutions 'a By HdL ii Diamond Bar Key Facts* Some key facts about Diamond Bar that will help generate new economic development opportunities include: • Diamond Bar has a population of nearly 60,000 within a geographic area of 14.9 square miles, and is near the neighboring communities of Walnut, Chino Hills, West Covina, Covina, Industry, and Pomona. • Diamond Bar has an Average Household Income of $108,887, which is the third largest in the broader trade area. • Diamond Bar has a strategic location on the eastern border of Los Angeles County and near portions of the Inland Empire region, providing easy access to the greater Los Angeles marketplace as well as San Bernardino and Riverside counties. • Diamond Bar is home to the South Coast Air Quality Management District, which employs a workforce of more than 800 and develops, implements, and manages an Air Quality Management Plan for the second most populated area in the United States that is home to over 16.8 million people. • Strong daytime population with significant office development, business parks and employment centers. • Diamond Bar has a mix of established community and neighborhood shopping centers situated throughout the community. *Sources — SiteSeer Professional and Department of Finance 2 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 11 Background Diamond Bar was incorporated in 1989 and provides quality public infrastructure and an exceptional quality of life to live, work, shop, and visit. Diamond Bar offers a strategic location with easy access to SR60 and SR57 along with close proximity to 1-10 and SR71 providing accessibility to Los Angeles, Orange, Riverside, and San Bernardino counties. ECONSolutions 'a By HdL FMi—d nve b�`�Y' Qnra��rCe Pomona R '�- Ta�pek6e 'b 661 Valinda f>^1er Rd � Temm,,,J:ve � arRd Wal nut s� R1VCr5id2 South San Jose Hills Chino Mee c EVafJey. wVd ismond bar Chino Hills mvi d 0'r ` Heights10 faiima Rd d epi �a v �a '004a Los Serra 4 = ell Diamond Bar's main arterial thoroughfares include Diamond Bar Boulevard, Golden Springs Drive, and Grand Avenue. Diamond Bar contains an interesting ethnic and cultural diversity created by large Hispanic and White segments along with a sizeable Asian American base that makes up more than half of the city's population. Commercial retail areas and shopping centers remain important to a community. Recent trends to consider include: • Changes in shopping behavior including the impact of e-commerce • Shrinking size of store and restaurant footprints • Changes in shopping center design and amenities • Designing effective mixed-use development projects Brick and mortar retail stores and restaurants still have a strong position. However, given the impact of competition from e-commerce and online retailing, it is important for shopping centers to create environments that offer quality sense of place and superior customer service. Opportunities for Diamond Bar • Established Community with a Strategic Location and Safe Environment • Quality Infrastructure including Streets, Parkways & Utilities • Close proximity to California Polytechnic State University Campus in Pomona, along with other education institutions including Mt. San Antonio College, Azusa Pacific, CSU Fullerton, and the Claremont Colleges • Strong Demographic Composition including High Income Levels • Commitment to Being'Business Friendly' Challenges for Diamond Bar • Primarily a Built -out Community that Requires Infill Development or Reuse of Properties • Lack of a Major Shopping Center or Focal Point for Destination Retail Shopping • Many Shopping Centers have Fragmented Ownership • Competition from Larger Shopping Centers in nearby cities such as Chino Hills, Industry and Brea 3 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 12 ECONSolutions 'a By HdL Economic Development Programs and Incentives With the demise of redevelopment in California, there are fewer ways for cities to provide economic incentives to facilitate development. In September 2014, legislation in California authorized the creation of Enhanced Infrastructure Financing Districts (EIFDs) to allow local government to use tax increment financing for a broad range of infrastructure improvements including; roads, bridges, and other traditional public works projects in certain areas. However, the use of EIFDs can be a very cumbersome process and will only generate tax increment from local agencies that voluntarily contribute towards those funds. Given all of this, many cities have looked into EIFDs, but none have actually been created. Some have considered them in conjunction with large scale master -planned projects that has one developer. Initial reviews indicate that Diamond Bar would not likely be a good fit from a project size perspective and in terms of cost effectiveness. Another common economic development incentive program are sales tax sharing agreements. In 2015, California legislation (SB 533) was enacted that generally prohibits a local agency from entering into a sales tax sharing agreement that would result in payment or rebate of sales tax when it causes a reduction of sales tax revenue received by another local agency. There are however, opportunities where such agreements can be executed legally to the benefit of the local agency. Other incentives that can be used are the creation of Operating Covenants, Disposition & Development Agreements and Development Agreements that can be executed between the City and businesses that provide new sales tax revenue and/or jobs. The incentive the business receives can be assistance with permits and approvals, crediting a portion of their development fees based on potential sales tax revenue or even deferring a portion of their development fees. City staff must continue to explore possible tools, programs, and incentives available to encourage and assist with infrastructure and development improvements, along with redevelopment opportunities. City's Role in Economic Development The City's role in business attraction and economic development is generally focused on the following two purposes: 1. Define and Manage Expectations a. Establish appropriate land use guidance b. Confirm trade area demand 2. Involve and Work with Property Owners a. Limited success without the cooperation and participation b. Discuss market analytics c. Communicate the positives of collaboration d. Have a vision, but also be realistic in expectations 4 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 13 ECONSolutions 'a By HdL Consumer Demand & Market Supply Assessment A Consumer Demand & Market Supply Assessment report for Diamond Bar identifies unfulfilled market supply for consumer demand within Diamond Bar in the following business categories: • Full Service Restaurants • Grocery Stores • Automotive Parts/Accessories/Tires/Auto Services • Clothing Stores • Home Improvement Stores • Specialty Beverage Stores Void Analysis Results The following are possible national and regional targets from a Void Analysis on retailers and restaurants not in the trade area as well as those active in trade areas similar in make-up to Diamond Bar. BURLINGTON COAT FACTORY ROSS STORES (COMING) DRESSBARN DOLLAR TREE LES SCHWAB TIRES DISCOUNT TIRE CAFE RIO FIREHOUSE SUBS FIVE GUYS BLAZE PIZZA MOD PIZZA THE HABIT BURGER (COMING) CHIPOTLE (COMING) Z -PIZZA TAP ROOM THE BROKEN YOKE THE ORIGINAL PANCAKE HOUSF ONO HAWAIIAN BBQ KIRKLAND'S TUESDAY MORNING ORCHARD SUPPLY HARDWARE ALDI GROCERY OUTLET BIG 5 SPORTING GOODS PETCO SPROUTS (COMING) DUNKIN' DONUTS SONIC COFFEE BEAN ( COMING) ROSS DRESS FOR LESS (COMING) 99 RANCH MARKET 5 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 14 ECONSolutions 1a By HdL Focus Areas of Opportunity The EDAP helps establish a framework for pursuing opportunities within seven areas of focus in Diamond Bar during a 3 -year period. The EDAP includes the overall economic development goals, along with a variety of specific objectives in the following seven areas of focus: 1. Grand Ave./S. Diamond Bar Blvd. 2. SR60/Brea Canyon Rd. 3. SR60/Golden Springs Dr./Diamond Bar Blvd. 4. Village Center (Target) 5. Gateway Corporate Center 6. SR57 Corridor/Diamond Hills Plaza 7. N. Diamond Bar Blvd. E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com 0 Packet Pg. 15 ECONSolutions 1a By HdL Focus Area 1 - Grand Ave./S. Diamond Bar Blvd Actively work with brokerage community and property owners to fill vacant spaces within the Diamond Bar Town Centers area specifically at the intersection of S. Diamond Bar Blvd & Grand Ave. These four corners make up what is one of the City's busiest intersections. OVERALL OBJECTIVES: • Work to ensure the long-term success of selecting tenants to attract to the centers based on trade area analytics and void analysis information. • Pro -actively work with the real estate brokerage community to understand the level of interest they are receiving from potential tenants. SPECIFIC TASKS: • Create marketing packages for specific retailers that are expanding in Southern California and looking for space in Los Angeles County. • Regular meetings between City of Diamond Bar (and/or their consultants) and real estate representatives to ensure proper communication on assisting with implementing City's business attraction vision. • Provide marketing that presents shopping and dining opportunities in Diamond Bar to increase daily trips to the shopping centers. • Work with the property owner (and real estate representative) on new retail opportunities for the former Big Lots building. Note: Opportunities for new user(s) in former Big Lots building. 7 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 16 ECONSolutions 1a By HdL Focus Area 2 - SR60/13rea Canyon Road Work towards the enhancement of the SR60 Corridor and Brea Canyon Road to make the area into a place to shop, dine, visit, and do business. OVERALL OBJECTIVES: • Work with property owners and real estate professionals to facilitate the reuse of vacant commercial properties along the SR60 Corridor. • Help redevelop or reposition older shopping centers and retail areas along the SR60 Corridor to be more productive in serving the needs of Diamond Bar residents. SPECIFIC TASKS: • Work with the property owners to help reposition and enhance the existing retail areas at the intersection of SR60/Brea Canyon Rd as well as the retail along Golden Springs Dr. running parallel to the SR60. • Assist with plans to redevelop the vehicle storage area with a new mixed-use development at the NEC of SR60 and Brea Canyon Rd that could include a new hotel, Class A office space and retail/restaurant uses. 0 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 17 ECONSolutions 'a By HdL Focus Area 3 —SR60/Diamond Bar Blvd./Golden Springs Dr. SR60/Diamond Bar Blvd./Golden Springs Dr. Help enhance the retail and restaurant marketplace in the planned redevelopment of the former Kmart building with a new 139,000 SF shopping center, to be called Diamond Bar Ranch Center, adjacent to SR60 and SR57 interchanges. Build on the recent attraction of Sprouts, Ross, Smart & Final Extra, Habit, Coffee Bean & Tea Leaf, and Chipotle to add additional soft goods retailers and fast -casual restaurants in the area. OVERALL OBJECTIVE: • Work with the Charles Company and Cypress Retail Group to continue to attract quality retailers to the Diamond Bar Ranch Center. SPECIFIC TASKS: • Work with the Charles Company and Cypress Retail Group representatives to facilitate new casual or fast/casual restaurant uses at the Diamond Bar Ranch Center. • Work with Cypress Retail Group on developing ways to create special events aimed at generating activity and bringing customers to the community shopping center. I { GJ' �• �� `• Ig lr � �� s7 Q y _ - SITE E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com V% Packet Pg. 18 w MAJOR fZT,6i$ 4 RETIAL SF. RE NL 5.r. .. -AI il. i�ilIIIIIIIII .,. s.. tnawunss..axat, ovt�. .4�v SITE E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com V% Packet Pg. 18 RUA& fZT,6i$ N�1K ' S -F. �eiSAW 'V .. -AI il. i�ilIIIIIIIII SITE E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com V% Packet Pg. 18 Focus Area 4 - Village Center (Target) & SR60/Grand Ave. Facilitate opportunities to enhance commercial development opportunities near the SWC of Grand Ave/Golden Springs and SR60/Grand Ave. OVERALL OBJECTIVES: • Work with Calvary Chapel Church, Target, and Chili's to maximize the centers retail and/or restaurant potential. • Work with the property owner on the redevelopment of the former Honda site at the NW corner of SR60/Grand Ave with a new mixed- use development project ECONSolutions 1a By HdL SPECIFIC TASKS: • Look for development sites within and around the center to add additional full service restaurants or niche retail concepts. 10 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 19 ECONSolutions 1a By HdL Focus Area 5 - Gateway Corporate Center Continue to help facilitate a strong daytime population in Diamond Bar in the Gateway Corporate Center. Facilitate opportunities to attract quality office users to the area including outreach to those businesses outgrowing offices in Los Angeles and Orange counties those in the Inland Empire looking to have greater access to the SR60, 57, 71 and I- 10. OVERALL OBJECTIVES: • Work with property owners and real estate representatives to attract quality office users and point-of-sale businesses to the site that are looking to expand into the region. • Ensure regional amenities are being marketed to potential users including its proximity to Ontario International and John Wayne airports, numerous business class hotels in the immediate area not to mention the various current and soon to be added full-service and fast -casual restaurant options. SPECIFIC TASKS: • Work with brokerage community to get an understanding on potential expiring leases to help facilitate with bringing users to sites prior to vacancy. 11 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 20 ECONSolutions 1a By HdL Focus Area 6 - SR57 Corridor and Diamond Hills Plaza Seek ways to further expand retail opportunities within Diamond Hills Plaza and the surrounding area as appropriate. Currently, Diamond Hills Plaza is a 155,000 SF neighborhood center anchored by H -Mart. OVERALL OBJECTIVE: • Work with Retail Opportunity Investment Corporation on ways to ensure that maximum efficiency is being met at the Center with its current retail mix. SPECIFIC TASKS: • Build on the highly visible shopping centers attributes of having strong fundamentals, a dedicated customer base and institutional players including H -Mart, Rite Aid, and Chase Bank. • Secure a retail tenant for the vacant 76 service station site (Diamond Bar Blvd./Cold Springs). CALIFORNIA STATE ROUTE 57 IS I -- m. ffFr>Tzrm+Tr�7'I�rrrr�rliTrTlTrlr� - 6 -f --Ti L I MARTUIT, r r Hill 1 p 11 p..., Mill I'll .... --�- . - ... '+" y - 'T-,IfILFFIIIiI C7 0 LLLUILILU ul I I DIAMOND BAR BOULEVARD 0 12 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 21 ECONSolutions 1a By HdL Focus Area 7 - N. Diamond Bar Blvd. Corridor Seek ways to further expand retail and office users to the north Diamond Bar Blvd corridor opportunities within including within the Oaktree Plaza, Ranch Center and adjacent Professional Center, Diamond Bar Executive Park. The entire corridor encompasses approximately 25 acres of horizontally mixed uses. OVERALL OBJECTIVE: • Work with StoneWood Properties representing the Ranch Center and OakTree Plaza on ways to ensure that maximum efficiency is being met at the Center with its current retail and office mixes. SPECIFIC TASKS: • Build on the excellent exposure being just off the 57 & 60 freeways. • Work with StoneWood to assess what tenant types have been targeted and any potential impediments to attraction of new office and retail uses to these sites. 13 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 22 ECONSolutions 'a By HdL Other Economic Development Activities The commitment to support and strengthen existing local businesses, attract new businesses and community investment, and create employment opportunities will help maintain the quality of life and enhance the long term economic viability of the City. The following strategies are some of the key initiatives and actions that can be taken to encourage and facilitate economic development efforts in the community. These items are not all inclusive, and may even change over time as dictated by market conditions beyond the control of the City. 1. Promote priority economic development efforts and activities within the identified Opportunity Areas: a. Actively pursue the revitalization of existing properties to encourage and improve market competitiveness and reduce sales tax leakage within the Opportunity Areas. b. Pursue opportunities to secure new hotel(s) developments. c. Continually seek quality developments that create a strong sense of place through high quality development, strong community aesthetics, consistent design standards, and enhanced public space and site amenities. d. Leverage the City's Capital Improvement Program to help facilitate community investment and property improvement that accommodates and supports desired economic development efforts. e. Establish a "Team Diamond Bar" comprised of key City staff to support and advance new development and revitalization opportunities, including providing for ombudsman or concierge type services for high priority projects. 2. Promote inclusion of sound economic development policies through the City's general plan update process: a. Ensure land use policies and development potential are appropriate for future revitalization or reposition of property aimed at ensuring longterm economic viability for the community. b. Ensure circulation, infrastructure and other community policies are consistent with and reflect the identified economic development efforts. 3. Enhance retail, restaurant, and corporate job growth opportunities: a. Continue to promote the City's history, cultural diversity, corporate destination, and other positive attractions and attributes of the community, focusing on public safety, location, and convenience. b. Actively pursue quality small and nationally recognized retail and restaurant tenants through partnerships with commercial property owners, the real estate broker community and professional trade associations. 14 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 23 ECONSolutions 'a By HdL c. Develop a "Shop & Dine Diamond Bar" campaign. 4. Ensure that existing businesses have access to resources and services needed to do business and proposer in Diamond Bar: a. Partner with organizations such as the San Gabriel Valley Regional Chamber of Commerce and San Gabriel Valley Economic Partnership to facilitate business networking and retention efforts. b. Maintain a menu of City and regional services, information, and incentives available to businesses to help facilitate growth and expansion. c. Encourage opportunities for small business to receive needed technical assistance and education. d. Continue to highlight and provide special recognition to businesses through the new business of the month and restaurant of the month programs. e. Establish programs where key City officials and staff can visit or host events with major businesses and the real estate broker community on a regular basis to identify opportunities and solicit feedback on the local business climate. f. Leverage the City's website, mobile app and social media channels to provide information on city businesses, such as the restaurant guide and business directory. 5. Support local businesses through community and special events: a. Continue to support and grow "Diamond Bar Restaurant Week" into multiple weekends. b. Encourage greater participation by local businesses, particularly restaurants, at City events such as, 4t" of July and City Birthday Celebrations, Summer Concert/Movie in the Park Series, and other events. c. Explore ways to create additional special events to help support existing businesses through sponsorship opportunities or participation in programs that enhance the experience and sense of place for the community, such as Farmer's Markets, Business Expo, collaborating with Cal Poly Pomona/Mt. San Antonio College, Taste of Diamond Bar and others. 15 E C 0 N Solutions By HdL 909.861.4335 www.ECONSolutionsbyHdL.com Packet Pg. 24 6.1 Agenda #: 6.1 Meeting Date: October 17, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES. Approve. aN49-10411 W161 &fluTommye Cr' ins, City Clerk 10/17/2017 Attachments: 1. 6.1.a Study Session Minutes of October 3, 2017. 2. 6.1.b Regular Meeting Minutes of October 3, 2017. Packet Pg. 25 6.1.a CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 3, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:57 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Anthony Jordan, Parks Maintenance Superintendent; John Beshay, Associate Engineer; Cecilia Arellano, Public Information Coordinator; Amy Haug, Human Resources/Risk Manager, and Tommye Cribbins, City Clerk. ► CITY ENTRY MONUMENT SIGN PROJECT: CM/Fox explained that this City Entry Monument Sign project is in its conceptual stage and is being presented to the City Council at this time for their feedback. This is part of this year's CIP project and City's strategic plan. PW/Liu introduced AE/Beshay who provided a report along with PowerPoint presentation of the City Entry Monument Sign project. The presentation highlighted the proposed locations, the monument sign design, the existing medians at the proposed locations (Diamond Bar Boulevard south of Temple Avenue and the westerly entrance of the City along Golden Springs Drive west of Calbourne Drive) and the two project alternatives and cost comparisons. AE/Beshay described the new monument sign design that was constructed in 2015 as part of the Grand Avenue Beautification project along Grand Avenue west of Longview Drive. AE/Beshay showed a rendering of the monument sign post construction at Diamond Bar Boulevard south of Temple Avenue. C/Lyons asked if the existing median would be bigger than it is now and if the proposed monument sign would be a bit smaller than the one on Grand Avenue. AE/Beshay responded that both the median and monument sign would remain the same size. MPT/Low asked if the trees would be removed. AE/Beshay stated that one tree may be removed due to the location of the monument sign. Packet Pg. 26 OCTOBER 3, 2017 PAGE 2 CC STUDY SESSION C/Lyons asked if the proposed monument would have the lights and everything behind it as well. AE/Beshay responded affirmatively. The second proposed location is the existing median at Golden Springs Drive west of Calbourne Drive which also has the old monument sign. The old sign would be removed during construction. This median has one tree and mostly turf. C/Lyons asked if it was the same size. AE/Beshay said that it is and that it is 10 feet wide and 10 feet high. MPT/Low asked how long the old sign had been at that location. PWD/Liu responded at least 20 years if not longer. CM/Fox said there are four or five locations throughout the City that could be candidates for the new signs as well. PWD/Liu said that other proposed locations include Lemon Avenue at the City of Industry and Brea Canyon Road City limits. Currently programmed into the CIP are the two proposed locations. AE/Beshay continued by showing Alternative 1 at Diamond Bar Boulevard south of Temple Avenue which consists of three elements: The monument sign in the center median, the two parkway columns on each side of the street and landscape around the monument sign and in front of the parkway columns. Similar to the first location, Alternative 1 for Golden Springs Drive west of Calbourne Drive will consist of the same three elements. C/Lyons asked if staff was proposing drought tolerant plantings. PWD/Liu responded affirmatively. Alternative 2 concentrates on just the median which would consist of the entry monument sign and full median improvements similar to what was done at Grand Avenue at Diamond Bar Boulevard and at Longview Drive with post and rail and decorative skip panels, as well as, full landscape improvement including the accent border. AE/Beshay explained in detail what is intended to be included in Alternative 1 and Alternative 2 explaining the cost comparison and reason for the extra cost for Alternative 2. M/Lin asked how much the original beautification project cost for all four legs. 6.1.a Packet Pg. 27 6.1.a OCTOBER 3, 2017 PAGE 3 CC STUDY SESSION SCE/Young responded that the cost was $2.5 million including both intersections along Grand Avenue as well as the traffic signal improvements. C/Lyons asked if Council liked Alternative 2, would it go out for bid. PWD/Liu explained that when public works projects are put together it depends on supply and demand. Something with this complexity and especially the electrical complexity, there are several disciplines involved, from electrical to irrigation and landscape improvements as well as, the hardscape. There is concrete and asphalt work involved in hardscapes and since it is not that big of a project the profit margins are low. These costs include 10% contingencies and construction management costs that will be contracted out. Before this is funded as a package, staff will make sure to be comfortable with the numbers prior to releasing the bid. These numbers are conservative but staff wants to consider all of the other variables. M/Lin asked if staff could request Alternative 1 as the main bid and Alternative 2 as the optional bid so the Council and staff can determine which is better. PWD/Liu said that is one of the options under consideration. That while staff wants to look at both opportunities it must be careful because the optional bid items cannot be more than 25% of the main bid. M/Lin said he was asking for two different bids. PWD/Liu acknowledged that two different bids could be prepared to give the Council an opportunity to compare each alternative. PWD/Liu said that only about $425,000 was budgeted in the CIP. MPT/Low said she was fine with Alternative 1. C/Lyons said she was fine with it too but thought it would be a good idea to get bids before making a final decision. MPT/Low said at those prices she cannot see Alternative 2 for twice the price of Alternative 1. AE/Beshay reiterated that the cost comparison includes the $215,000 per location No.1 that includes construction cost, contingency, construction management and construction management contingency so it might be less when bids are received. C/Lyons agreed with M/Lin that staff should obtain separate bids for each alternative and from that point make a choice. The proposed designs are beautiful and would be quite acceptable. Packet Pg. 28 6.1.a OCTOBER 3, 2017 PAGE 4 CC STUDY SESSION PWD/Liu said that when the Council included this in the strategic plan, they wanted more of these elements at entry points or at arterial intersections. While the Council might want to see more features, the reality is that as a standalone project it does not get less expensive but in fact, gets more expensive. AE/Beshay responded to M/Lin that Alternative 1 has been designed and is ready to go out to bid. Additional plans and specs would need to be prepared for Alternative 2. C/Tye asked if Alternative 1 would be backlit. PWD/Liu said yes. C/Tye said there would be no landscaping. PWD/Liu said there would be at the entry monument surrounding the two columns. C/Lyons talked about an accident last year when a young man ran into the wall on Grand Avenue and asked if staff had replanted the tree that was taken out. PMS/Jordan explained that West Coast Arborist is doing all of the arterials, some of which have been done. That area should be on the list for replacement. C/Lyons said that every time she drives by it she is reminded about the fatality and wondered if it could be done this year. PWD/Liu said that it should be done this year. M/Lin asked if Council concurred to go out to bid for both Alternatives and bring the results back to the Council for a final decision. C/Tye asked what the cost would be if the post and rail was eliminated. AE/Beshay stated that the cost for the post and rail is about $20,000. M/Lin said the electrical could be bored under the street which would save time and money. AE/Beshay said that over the past two years construction costs have been increasing and staff has been surprised that some of the engineering estimates have been under the actual bid amount. Council concurred to get bids for each Alternative and come back to the Council for a final decision. Packet Pg. 29 OCTOBER 3, 2017 PAGE 5 CC STUDY SESSION MPT/Low felt it was overkill to have monument signs everywhere when the City is not that big. C/Lyons felt it was good to have them at these proposed areas. PWD/Liu confirmed that both Alternatives would go out for bid and the numbers would come back to Council for a final decision. Public Comments: None. ADJOURNMENT: With no further business to come before the City Council, M/Lin recessed the Study Session at 6:22 p.m. to the Regular Meeting. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of 12017. Jimmy Lin, Mayor 6.1.a Packet Pg. 30 6.1.b MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 3, 2017 CLOSED SESSION: Public Comments: STUDY SESSION: Public Comments: 5:30 p.m., Room CC -8 Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9 One (1) Potential Case None Offered 5:57 p.m., Room CC -8 City Entry Monument Sign Project None Offered. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:32 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/Fox stated there was no reportable action taken during Closed Session. CM/Fox reported that during tonight's Study Session, Council received a report on the City Entry Monument Sign Project. The City's CIP Project and Strategic Plan calls for landscape improvements and community identity elements throughout the City. The Council received a report on the potential for two new entry monument signs to be located on Diamond Bar Boulevard near Temple Avenue and Golden Springs Drive near Calbourne Drive. Council reviewed alternative landscaping options and staff will be preparing plans to go out to bid for two alternatives at each location to allow Council to consider cost at a future date. PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance. INVOCATION: Mayor Lin asked for a moment of silence for the individuals and family members involved in the Las Vegas Route 91 Harvest Festival tragedy. ROLL CALL: Council Members Herrera, C/Lyons, Tye, and Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Amy Haug, Human Resources/Risk Manager; Anthony Santos, Assistant to the City Manager; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. Packet Pg. 31 6.1.b OCTOBER 3, 2017 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox reminded Council and the public that Sprouts Farmers Market, 239 S. Diamond Bar Boulevard, is scheduled to celebrate its Grand Opening next Wednesday, October 11 that 7:00 a.m. 3. PUBLIC COMMENTS: Eileen Ansari, representing Pomona Valley Habitat for Humanity invited the Council to attend the Gala on Friday, November 3rd at the Doubletree in Claremont. She stated that Diamond Bar has been a part of the organization which has been in existence since 1976. During that time, the Pomona Valley Habitat has built 47 new homes as well as, refurbished homes. Currently, the organization is working to acquire land in Chino Hills to build two homes. There are vacant lots in Diamond Bar which have become vacant due to fire and tear downs and she would like to know who owns these properties so they can be approached to see if they would like to have a Habitat home built on the lot. Teresa Wang spoke against the possibility of the City of Industry using the Tres Hermanos property as a solar farm and felt that both the cities of Diamond Bar and Chino Hills have the ultimate say in in the development in Tres Hermanos. She would like to see a regional park on the property. Ms. Wang then went on to ask Council to respond to the following questions via email by the end of Friday, October 13th: 1) Why wasn't the Former Site D (Willow Heights) with its relatively flat terrain designated as a park and 2) While attending the last Tres Hermanos Conservation Authority meeting, Chino Hills City Councilmember Peter Rogers asked why the Conservation Authority exists and she wanted to know if the Board Members had any intention of preserving the Tres Hermanos Ranch; 3) Chino Hills has Measure U to protect against increased density regarding open space development and can Diamond Bar initiate a similar measure and what tangible legislation has Diamond Bar enacted to prevent over -densification of the City's portion of Tres Hermanos. Daniel Luevanos, One Legacy city ambassador from Donate Life, stated that One Legacy is a non-profit organization dedicated to saving lives through organ, eye and tissue donation serving seven southern California counties. He then showed a picture of the Donate -Life's 15th annual Rose Parade float entitled "The Gift of Time." This year's theme is "Making a Difference. The Rose Dedication ceremony is scheduled for December 29, 2017 and invited a City official to place a rose on the Gift of Time float. Packet Pg. 32 6.1.b OCTOBER 3, 2017 PAGE 3 CITY COUNCIL Robin Smith asked if the City Council had seen the flyer/press release from the City of Industry regarding exploring management of open space and recreation for the Tres Hermanos Ranch indicating they were seeking counsel from the LA County Parks and Recreation Department for the handling of land and learning about different uses for public and recreation use. She stated that while attending the Conservation Authority meeting she heard the Chino Hills City Manager talk about how they are protecting their interests and she was very encouraged by his confidence and the plan Chino Hills has in place. She wants to know what Diamond Bar has in place to protect its interests and way of life. What kind of laws are in place and if there are none, why not? She also wants to know if the Conservation Authority that MPT/Low said would continue especially in light of Councilmember Roger's comments about the purpose of the Conservation Authority. And is it a conservation group and do they have any true authority? Pui-Ching Ho, Diamond Bar Library Manager, invited everyone to attend the Library's Birthday Party on October 7t" at 2:00 p.m. and announced the many events scheduled for the month of October [A Zj �9 Z$] j1,[+9 =&>t9lljl 3 jL0K@jS]jTil&I =I LII &S CM/Fox thanked former Mayor Eileen Ansari for speaking tonight about the Habitat for Humanity. Staff will be available to work with her. If there are properties the group is interested in staff will provide whatever information is available to point them in the right direction. CM/Fox responded to Ms. Wang that staff will do its best to respond to her three questions by Friday. As to Ms. Smith comments about Tres Hermanos, he believes the Council has been doing an incredible amount of work to try to figure out what is happening with the Tres Hermanos property and what the City of Industry is doing. The City has retained special legal counsel to advise the City on those items. Information coming out of Industry is relatively non-existence. Diamond Bar continues to request information in an attempt to figure out what their plan is which has been very frustrating to everyone. The City and City Council is prepared to protect its residents and as more information becomes available it will be made available to the public. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Diamond Bar Restaurant Week — October 6, 2017 through October 20, 2017. For a list of participating restaurants, visit www.dbrestaurantweek.com or check the link on the City's homepage. 5.2 Planning Commission Meeting — October 10, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. Packet Pg. 33 6.1.b OCTOBER 3, 2017 PAGE 4 CITY COUNCIL 5.3 Traffic and Transportation Commission Meeting — October 12, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Barktoberfest — October 14, 2017 — 9:00 a.m. to 1:00 p.m., Pantera Bark Park, 738 Pantera Drive. 5.5 City Council Meeting — October 17, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.6 General Plan Update Community Workshop (Land Use Alternatives) — October 19, 2017 — 6:30 p.m. to 8:30 p.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Avenue. 5.7 America Recycles Day — November 4, 2017 — 9:00 a.m. to 2:00 p.m., AQMD Parking Lot, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Lyons moved, MPT/Low seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES 6.1a Study Session of September 19, 2017—as presented. 6.1b Regular Meeting of September 19, 2017—as amended. 6.2 RATIFICATION OF CHECK REGISTER DATED September 8, 2017 through September 27, 2017 totaling $1,958,362.65. 6.3 APPROVED TREASURER'S STATEMENT FOR AUGUST 2017. 6.4 APPROVED FOR FULL EXONERATIONS SURETY BOND NO. 929598541 TO COMPLETE LANDSCAPE AND IRRIGATION IMPROVEMENTS AND, SURETY BOND NO. 929598538 FOR MONUMENTATION RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD. 6.5 APPROVED CONTRACT AMENDMENTS FOR ONE (1) YEAR ON-CALL CIVIL ENGINEERING SERVICES WITH DAVID EVANS AND ASSOCIATES, INC., DMS CONSULTANTS, INC., ONWARD ENGINEERING, AND PENCO ENGINEERING, INC., IN A NOT -TO - EXCEED AMOUNT OF $50,000 FOR EACH CONTRACT. Packet Pg. 34 6.1.b OCTOBER 3, 2017 PAGE 5 CITY COUNCIL 6.6 ADOPTED RESOLUTION NO. 2017-31: AUTHORIZING THE SUBMITTAL OF THE LIST OF PROJECTS TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, ESTABLISH A SEPARATE GENERAL LEDGER FUND ACCOUNT FOR ROAD MAINTENANCE AND REHABILITATION (RMRA) FUNDS AND TRANSFER OF FUNDS FROM THE GAS TAX FUND TO THE NEWLY CREATED RMRA FUND. 6.7 ADOPTED RESOLUTION NO. 2017-32: AUTHORIZING CONTINUED PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES FOR FISCAL YEAR 2017-18. 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons reported that fall has arrived and Council's calendar continues to get increasingly busier. She and MPT/Low continue to work with staff regarding City Fees with the hope that this matter can be brought back to the entire City Council prior to the end of this calendar year. Last week she attended the Diamond Bar Evergreen Club's Quarterly Birthday Celebration. There were many birthday cakes and a lot of fabulous entertainment by the senior groups that performed. Last Thursday she attended the Ribbon Cutting/Grand Opening of the NextGen Wealth Management, a new financial services business that just opened in Diamond Bar. On a serious note, she is the City's representative to the San Gabriel Valley Council of Governments which meets the third Thursday of every month. At the last meeting there was discussion about some of the San Gabriel Valley cities banding together along with law enforcement agencies to form a group called "Taking Back our Community Coalition" whose purpose is to communicate the effects of some legislation that is causing crime to increase in all communities and work together to pressure state legislators to get the legislation modified so that repeat offenders are dealt with more seriously as opposed to what is happening now which is termed "catch and release would like Diamond Bar to consider joining with the other cities and this coalition and would like to have this item placed on the next Council agenda. C/Lyons then displayed a flyer and asked residents to support the current Miss Diamond Bar, Natalie Swartout, in her effort to become Miss Teen California by eating at Chili's on Wednesday, October 11 th. Natalie is also taking private contributions to help offset the costs. Diamond Bar Restaurant Week starts this Friday, October 6th with 19 restaurants having signed up to participate to date. She plans on eating at every participating restaurant! Packet Pg. 35 6.1.b OCTOBER 3, 2017 PAGE 6 CITY COUNCIL M/Lin asked that staff place the matter of whether it would like to participate in the "Taking Back our Community Coalition" on the next City Council agenda for discussion. C/Herrera went to Sacramento with City staff in August. State Senator Josh Newman invited various individuals from the San Gabriel Valley to come and talk to him about the different issues in the San Gabriel Valley regarding water and transportation. C/Herrera spoke on Transportation and specifically the SR57/60. She thanked PWD/Liu for all of his work in putting together all of the information as well as, PIM/Roa and her staff for the brochures with candy bars stapled to them which were handed out. Everyone was very impressed with the City of Diamond Bar and its "swag." This City has outstanding staff and C/Herrera thanked them for helping the City shine very brightly that day. Senator Newman intends to champion the SR57/60 project to see that it gets funding through the State's new gas tax if possible. C/Tye reported that on September 27 he attended the Open House at Lorbeer for the Streetscape program which was attended by 30-40 people who weighed in on the subject and talked about the different design treatments. It is very exciting to see what is going to happen on Diamond Bar Boulevard at the "center of town" as it gets a makeover with Sprouts, Smart & Final, etc. He appreciates everyone who took time to participate. He thanked M/Lin for having a moment of silence regarding the tragedy in Las Vegas that was perpetrated by a madman. It was eerily silent in this auditorium and he does not know if it struck anyone else as to how quiet it was in what was a marked contrast to what was experienced in Las Vegas. Daniel Luevanos spoke tonight about Donating Life and giving life to somebody else as a recipient of a liver transplant. It makes one realize that when something like this happens how precious life really is and how it should never be taken for granted. Life is so precious, as 59 families found out two days ago. The victims and folks that are still in the hospital are in everyone's thoughts and prayers. MPT/Low said that September was a very busy month. Last Friday she attended the Brahma Foundation Casino Night which was a fundraising opportunity for raising funds for a large electronic video piece of equipment for the football field. To donate to this project fundraising, individuals can contact the Brahma Foundation at the Diamond Bar High School. On Saturday, September 23rd she attended the Chinese Institute of Engineers, Southern California Chapter to join in the celebration of their 1001h anniversary. Something she witnessed that she felt was very creative was a solar car that was built by Diamond Bar High School and Walnut Valley High School students which won first prize. The car is drivable and they plan to drive it from Texas to California next summer. Hopefully the students can be invited to attend a City Council meeting to show a video of what they are able to do. She also attended the Evergreen Seniors Group Birthday Party and Harvest Moon Festival which was a lot of fun and was an opportunity for her to speak with local representatives from Congressman Royce's office, Supervisor Hahn's office as well as, Senator Josh Newman an Packet Pg. 36 OCTOBER 3, 2017 PAGE 7 CITY COUNCIL advocate for Diamond Bar by discussing projects that are in the works related to transportation, signage and Tres Hermanos. The City is sponsoring Barktoberfest on October 14th at Pantera Bark Park from 9:00 a.m. to 1:00 p.m. and is thrilled to be able to be there for the Halloween themed event for dogs and their owners which will include a costume, contest, dog games, music, a photo station and various vendors offering goods and services. She thanked M/Lin for the moment of silence tonight. In the wake of that horrible shooting in Las Vegas deepest sympathies of the entire community go out to those who have lost loved ones and suffered injuries. One of her colleagues lost his daughter who was a recent college graduate and they are heartbroken and sympathies go out to them. The community is heartbroken and everyone holds them in their thoughts and prayers. If you know anyone who has been a victim, please have them reach out for help. M/Lin attended the same events MPT/Low attended. In addition, he was at the three separate Mid -Autumn Festivals (Moon Festival). He was invited to Walnut's Chinese Club's Moon Festival. He also attended the Diamond Bar Chinese-American Association's Moon Festival Celebration at Pantera Park on Sunday. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:28 p.m. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of , 2017. Jimmy Lin Mayor 6.1.b Packet Pg. 37 6.2 Agenda #: 6.2 Meeting Date: October 17, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: MINUTES OF PARKS AND RECREATION COMMISSION. N*eel LT4IIT, l;IZIUL11Eel ►A Receive and file. aC74UTG1V411__ylq �� I A �_ ebbie Gonzales f 10/17/2017 Attachments: 1. 6.2.a Minutes of the August 24, 2017 Regular Meeting. Packet Pg. 38 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 24, 2017 CALL TO ORDER: Chair/Sulakhe called the Parks and Recreation Commission meeting to order at 7:04 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Vice Chair Benny Liang, and Chair Manisha Sulakhe Absent: Commissioner Dave Grundy was excused Staff Present: Ryan McLean, Assistant City Manager; Andee Tarazon, Recreation Supervisor; Jason Williams, Facility and Asset Maintenance Technician; Andrea Nino, Recreation Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by ACM/McLean. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for July 27, 2017 Regular Meeting. C/Herndon moved, C/Hsieh seconded, to approve the Minutes of the July 27, 2017 Meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Herndon, Hsieh, VC/Liang NOES: COMMISSIONERS: None ABSTAIN: COMMISSINOERS: Chair/Sulakhe ABSENT: COMMISSIONERS: Grundy 2. INFORMATIONAL ITEMS: 2.1 RECREATION PROGRAM UPDATE — RS/Tarazon ClHerndon asked why was staff requiring that the 3 on 3 participants attend school in Diamond Bar and not be residents only. RS/Tarazon said the program includes ages up to 18 and the City would not want participants that are 18 and have graduated high school. 2.1.1 4th of July Evaluation and Financial Summary — RC/Nino 6.2.a Packet Pg. 39 6.2.a AUGUST 24, 2017 PAGE 2 P&R COMMISSION Chair/Sulakhe said she attended the July 4th event. She was accompanied by a handicapped guest and they had to use an elevator to get to the event. Going down was fine but coming up was not fine. No one mentioned the 3-D glasses and associated costs. RSITarazon explained there was no cost because the 3-D glasses that were handed out this year were left over from last year. ChairlSulakhe said she heard from other people that the event was a little too long -and monotonous. ACM/McLean said staff: would take that comment under advisement. ChairlSulakhe said she saw a lot of people enjoying the event. She felt the shuttle cost was a little high. RS/Tarazon said the high cost is due to the fact that is run on the 4th of July Holiday which means the City is paying a higher price than it.would for the same shuttle service on a regular non -holiday. In addition, their drivers are paid overtime for working on a holiday. This is part of running this type of operation .on the actual day of the event which is a holiday. There were slightly more than 100 cars parked at South Pointe Middle School and estimating 3-4 passengers per car that would mean that 300 to 400 people use the shuttles. In addition, all of the shuttles are handicap accessible for which the City paid an extra fee. ChairlSulakhe said her concern was that when handicapped individuals are dropped off" at the high school they have to walk down to the elevator. RSITarazon said there are two different access points that have access with ramps from the elevator excluding the one ChairlSulakhe used going from the elevator. Entering off of Brea Canyon Road there is a ramp from the football field. Also, anyone dropped off in front of the high school can walk toward the tennis court onto the field via a flat surface. Shuttles are stationed on Diamond Bar Boulevard which allows for access via a flat surface through to the field. 2.2 MAINTENANCE REPORT — FAMTNVilliams C/Hsieh asked if the City paid for repair of the guard rail and ACM/McLean explained that the City's Risk Manager negotiates with the at -fault driver's insurance companies to recover funds after staff completes the repairs. ClHsieh said that it appeared to her that the light fixtures on the bottom where the concrete is were taken out and she wondered if the concrete would be filled in because water is pooling in a couple of the fixtures. FAMTNVilliams responded that the light poles are part of a future CIP for which staff. is preparing the design phase to correct that problem which is an issue that has been ongoing for a number of years which is a result of the way the poles were installed. The footings were installed below -grade which creates a ponding effect at all times. The problem can be mitigated by redoing the footings to bring them above -grade to create a watershed which is a project that is currently being worked on by the Public Works Department. Packet Pg. 40 6.2.a AUGUST 24, 2017 PAGE 3 P&R COMMISSION 2.2.1 Power Point Presentation -- Summitridge Trail — FAMT/Williams 2.3 LIST OF PENDING COMMISSION REQUESTS —ACM/McLean In response to C/Herndon regarding issues on Diamond Bar Boulevard near the Albertson's Shopping Center which included some sidewalk displacement as well as, graffiti, the Public Works staff checked the site and noted the issues and repaired them. Last week the City closed escrow on two parcels adjacent to the Pony League property and directly across the street from the YMCA facility, the location that has been designated for a Neighborhood Park by the City Council. With the close of escrow staff can now begin the process of design that will likely include some neighborhood meetings, presentations to the Commission and so forth which will be forthcoming in the next year or so. C/Hsieh requested that the V -Ditch is very inconvenient to walk down the shorter stairs at Pantera Park and wondered if it was possible to have a bridge across the V -Ditch. ACM/McLean said that staff would look into the matter and report back to the Commission. Chair/Sulakhe said she requested an item on April 28th and there has been no action. ACM/McLean said that Chair/Sulakhe was correct. There is not currently money budgeted for that item and it is not currently on the CIP list. Staff looked at that item last year as part of a lighting project, but it exceeded the cost of that lighting project which means that funds would have to be available which are not available in the current budget. It would require action to get the funding and staff can look at reviewing this matter again to determine whether it could become part of a standalone project. ChairlSulakhe asked if ACM/McLean had an estimate for the cost and ACM/McLean said he did not. When the City does public works projects this type of item is a new project that requires bids and staff must go through the process to acquire those bids. It is not a maintenance option where it can be installed by staff. ChairlSulakhe felt it would enhance events at the Diamond Bar Center if it were lighted up in the area and that it would also help with safety issues. ChairlSulakhe again voiced her desire to have lighting in that area for safety reasons. 3, OLD BUSINESS: None 4, NEW BUSINESS: None 5, ANNOUNCEMENTS: ClHsieh thanked staff for their presentations and for the outstanding work with the Volunteens and support to the Commission. VC/Liang said he was unable to attend the July 4t" Blast. Based on comme packet Pg. 41 AUGUST 24, 2017 PAGE 4 P&R COMMISSION made this evening he commented that to set up such a large event that hosts about 7,000 viewers is a huge event that requires a lot of coordination, especially with public safety agencies including the Sheriff's and Fire Departments. His hat is off to all who participated and did such a great job in putting the event together. Of course, it is impossible to please everybody. He too, is a public servant. For his smaller events he has a much larger staff he can utilize and he believes City staff is very, very efficient. He was at Diamond Bar Center last week and it continues to be a very good facility. His colleagues tell him it is the best place to have a meeting and the customer service is excellent and the facility is always well maintained. Thank -you to staff for all of their hard work. ClHerndon complimented staff. He feels that the 4th of July is a great event and he is disappointed that the costs keep going up which seems to be an ongoing problem with most efforts these days. Let's try to keep "the costs under control as much as possible -- great job on everyone's part. VCILiang said that costs go up due to inflation. Chair/Sulakhe thanked staff for the great meeting tonight. She missed the last meeting which was Concerts in the Park which was excellent. A lot of families participated. The Steep Canyon Trail is awesome. She has not tried all of the trails but intends to do so. She would like to see a small disposal area for cigarette butts which can be a fire hazard. The rattlesnake advisory is on the website which is great. She thanked backup staff members RSITarazon and FAMTMIilliams for their participation and presentations. She looks forward to the basketball season. ADJOURNMENT: Upon motion by ClHerndon, seconded by C/Hsieh and with no one objecting and no further business before the Parks and Recreation Commission, Chair/Sulakhe adjourned the meeting at 7:58 p.m. The foregoing minutes are hereby approved this 24 day of August , 2017. Respectfully S,m' ted, RYAN,MgLEA-N, SECRETARY Attest: MANISHA SULAKHE, CHAIRPERSON 6.2.a Packet Pg. 42 6.3 Agenda #: 6.3 Meeting Date: October 17, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: RATIFICATION OF CHECK REGISTER DATED SEPTEMBER 28, 2017 THROUGH OCTOBER 12, 2017 TOTALING $ 2,005,519.14. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 2,005,519.14. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated September 28, 2017 through October 12, 2017 for $ 2,005,519.14 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa 1en, cco nti g ec nicra n 10/1712017 Packet Pg. 43 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 10!1212017 Attachments: 1. 6.3.a Check Register Affidavit 10-17-17 2. 6.3.b Check Register 10-17-17 6.3 Packet Pg. 44 •� • -F'''. :� �. ,All.. ♦ L" IMIAKIAN *C] RIN The attached listings of demands, invoices, and claims in the form of a check register including checks dated September 28, 2017 through October 12, 2017 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Descri tion General Fund Comm Org Support Fund General Pian Revision Fund OPEB Reserve Fund Prop A - Transit Fund Prop C - Transit Tax Fund Intergrated Waste Management Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund Vehicle Maint/Repi Fund Equip Maint/Repl Fund Signed: Dianna Honeywell Finance Director Amount $1,339,526.48 $387.31 $36,591.70 $1,152.00 $7,635.40 $32,180.05 $19,684.55 $3,089.26 $1,283,63 $21,835.68 $479,121.30 $55,831.78 $7,200.00 $2,005,519.14 6.3.a Packet Pg. 45 SUNGARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ek date between 120170928 00:00:00.000' and 120171012 00:00:00,DOD' ACCOUNTING PERIOD: 4/18 -----DESCRIPTION-------- FUND - 001 - GENERAL FUND 0.00 SEPT 17-SUPP INS PREM CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122213 09/28/17 2145000L 21450 GOLDEN SPRINGS LLC 001 10100 122214 09/28/17 AFLAC AFLAC 001 10100 122215 09/28/17 ALLIANCE ALLIANCE BUS LINES 1125350 10100 122216 09/26/17 AMERICAS AMERICAN CAB LLC 1135553 10100 122217 09/28/17 ASCE AMERICAN SOCIETY OF CIVI 0015551 16100 122218 09/28/17 ASCE AMERICAN SOCIETY OF CIVI 0015551 10100 122219 09/28/17 ARCHTERR ARCHITERRA DESIGN GROUP 0015556 10100 122219 09/26/17 ARCHTERR ARCHITERRA DESIGN GROUP 0015556 10100 127.7.19 09/28/17 ARCHTERR ARCHITERRA DESIGN GROUP 0015556 101DO 122219 09/28/17 ARCHTERR ARCHITERRA DESIGN GROUP 0015556 TOTAL CHECK 10100 122220 09/26/17 ARONDELE DE LEON ARON 001 10100 122221 09/28/17 BEARSTAT BEAR STATE AIR CONDITION 0015556 10100 122221 09/28/17 BEARSTAT BEAR STATE AIR CONDITION 0015556 10100 122221 09/28/17 BEARSTAT BEAR STATE AIR CONDITION OOI5333 TOTAL CHECK 10100 122222 09/28/17 BECERRAI ISRAEL BECERRA 003 10100 122223 09/28/17 BESTLTG BEST LIGHTING PRODUCTS 0014093 10100 122223 09/28/17 BESTLTG BEST LIGHTING PRODUCTS 0015333 10100 122223 09/28/17 BESTLTG BEST LIGHTING PRODUCTS 1385538 10100 122223 09/28/17 BESTLTG BEST LIGHTING PRODUCTS 0015556 TOTAL CHECK 10100 122224 09/28/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 10100 122224 09/28/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 TOTAL CHECK 10100 122225 09/28/17 CPPFINC CAL POLY POMONA FOUNDATI 0015350 10100 122226 09/28/17 CALVERAA AKIKO CALVERA 001 10100 122227 09/28/17 CDW-G CDW GOVERNMENT 0014070 10100 122228 09/28/17 CHANGYUN YUNG CHANG 001 10100 122229 09/28/17 CHEVRONS CHEVRON STATION 001 10100 7.22230 09/28/17 CCNA CHINA CACHE ORTH AMERICA OU1 10100 122231 09/28/17 CHOAHOLL HOLLY CHOA 001 10100 122232 09/26/17 CLARYCOR CLARY CORPORATION 0015554 -----DESCRIPTION-------- SALES TAX REFUND -TEMP SIGNS 0.00 SEPT 17-SUPP INS PREM 0.00 EXCURSIONS -TINY TOTS 0.00 DIAMOND RIDE SVCS-JUL 0.00 MEMBERSHIP RENEWAL 0.00 MEMBERSHIP RENEWAL 0.00 CONSULTANT SVCS-JUL 0.00 CONSULTATN SVCS -JUN 0.00 CONSULTANT SVCS --JUN 0.00 CONSULTANT SVCS -JUN 0.00 0.00 RECREATION REFUND 0.00 HVAC MAINT-PANTERA 0.00 HVAC MAINT-HERITAGE 0.00 MONTHLY MAINT DBC -SEP 0.00 0.00 FACILITY REFUND-S/CYN 0.00 MAINT SVCS -CITY HALL 0.00 MAINT SVCS -DBC 0.00 MAINT SVCS -DIST 38 0.00 MAINT SVCS -PARKS 0.00 0.00 LANDSCAPE MAINT-SEPT 0.00 LANDSCAPE MAINT-SEPT 0.00 0.00 EXCURSION ---TINY TOTS 0.00 FACILITY REFUND-S/CYN 0.00 ANNUAL SUPPORT -IS 0.00 RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND--S/CYN 0.00 FACILITY REFUND-S/CYN 0.00 TRAFFIC SIGNAL REPAIR 0.00 PAGE NUMBER ACCTPA21 AMOUNT 100.00 2,057.87 325,81 28,255.80 300.00 300,00 972.00 1,215.00 10.60 10.60 2,208.20 107.00 85.00 168.05 773.00 1,026.05 50.00 130.49 270.35 368.59 2,057.83 2,827.26 5,645.47 29,261.53 34,907.00 220.00 50.00 2,149.00 32,00 500,00 50.00 50.00 233.68 1 I 6.3.b 11 Packet Pg. 46 1 SUNOARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 122233 09/28/17 CMSCHOOL CM SCHOOL SUPPLY CO 0015350 SUPPLIES -TINY TOTS 0.00 215.48 10100 122234 09/28/17 COBOSCHR CHRISTINA COBOS 001 RECREATION REFUND 0.00 32.00 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 14-36B7 0.00 -84.87 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-1210 0.00 24.30 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-1210 0.00 -24,30 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 14-3687 0.00 84.87 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PLAN CHECK -PR 16-1210 0,00 135.00 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-2461 0.00 -46.17 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-2461 O.DD 46.17 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 16-2461 0.00 256.50 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0615551 ENG INSPECTIONS 0.00 540.00 10100 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 ENG - PLAN CHECK 0.00 360.70 101DO 122235 09/28/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 GRDNG INSP-PR 14-3687 0.00 471.50 TOTAL CHECK 0.00 1,763.70 10100 122236 09/28/17 DELTADEN DELTA DENTAL 001 OCT 17 --DENTAL PREMIUM 0.00 4,478.98 10100 122237 09/28/17 DELTACAR DELTA DENTAL INSURANCE C 001 OCT 17 -HMO DENTAL PRE 0.00 410.15 10100 122238 09/28/17 PTMDOCUM DELUXE SMALL BUSINESS SA 0014050 PRINT SVCS -1099 FORMS 0.00 112.56 10100 122239 09/28/17 DENNISCA CAROL A DENNIS 0015210 MINUTES-PLNG COMM 0.00 75.00 10100 122240 09/28/17 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL -OCT 17 0.00 1,644.00 10100 122241 09/28/17 ECSIMAGI ECS IMAGING INC 0014070 ANNL RNWL-LASERFISCHE 0.00 10,480.00 10100 122242 09/28/17 ELECNORB ELECNOR BELCO ELECTRIC I 250 RETENTIONS PAYABLE 0.00 -9,286.85 10100 122242 09/28/17 ELECNORB ELECNOR BELCO ELECTRIC I 2505510 T/SIGNAL UPGRADES 0.00 185,737.00 TOTAL CHECK 0.00 176,450.15 10100 1.222.43 09/28/17 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 135.91 10100 3.22243 09/26/17 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 240.71 10100 122243 09/28/17 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 88.02 10100 122243 09/28/17 FEDEX FEDEX 001 E/MAIL-PL 2015-317 0.00 27.85 10100 122243 09/28/17 FEDEX FEDEX 001 E/MAIL-PL 2015-03 0.00 27.92 10100 122243 09/28/17 FEDEX FEDEX 001 E/MAIL-PL 2016-105 0.00 35.49 10100 122243 09/28/17 FEDEX FEDEX 001 E/MAIL-PL 2014-425 0.00 35.57 10100 122243 09/28/17 FEDEX FEDEX 001 9/MAIL-PL 2016-214 0.00 28.33 10100 122243 09/28/17 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 23.86 10100 122243 09/28/17 FEDEX FEDEX 001 E/MAIL-GENERAL 0.00 48.74 TOTAL CHECK 0.00 592.40 10100 122244 09/28/17 FRANTONE FRANTONE INC 0015350 SR DANCE -MEALS 0.00 2,458.13 10100 122245 09/28/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 184.00 10100 122245 09/28/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES 0.00 1,601.00 TOTAL CHECK 0.00 1,785.00 2 I 6.3.b I Packet Pg. 47 SUNGARD PENTAMATION INC DATE; 10/12/2017 CITY OF DIAMOND BAR TIME; 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170928 00:00;00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 -------DESCRIPTION------ FUND - 001 - GENERAL FUND 0.00 FACILITY REFUND -DBC CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122246 09/28/17 GELETVIC VICKI GELET 001 10100 122247 09/28/17 GONZAJOS JOSEPH GONZALES 001 10100 122248 09/28/17 GORSLINE CHRISTINE GORSLINE 001 10100 122249 09/28/17 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 10100 122250 09/28/17 GRIFFITH SHANNON GRIFFITHS 0015350 10100 122251 09/20/17 HOFFMANS HOFFMAN SOUTHWEST CORP 0015333 10100 122251 09/28/17 HOFFMANS HOFFMAN SOUTHWEST CORP 0014093 TOTAL CHECK VEH MAINT-P/WORKS 0.00 VEH MAINT-P/WORKS 0.00 lo100 122252 09/28/17 HUARONGL LU HUARONG 001 1olo0 122253 09/28/17 HUNGYILI YILING HUNG 001 10100 122253 09/28/17 HUNGYILI YILING HUNG 001 TOTAL CHECK 10100 122254 09/28/17 JOHNSONK KEITH JOHNSON 01)15350 10100 122255 09/28/17 KORPALMA MARIE KORPAL 001 10100 122256 09/28/17 LINGAYAT ANAND RAO LINGAYAT 001 10100 122256 09/28/17 LINGAYAT.' ANAND RAO LINGAYAT 001 TOTAL CHECK 10100 122257 09/28/17 LIUGILY LILY LIU 001 10100 122258 09/28/17 LACPUBWK LOS ANGELES COUNTY PUBLI 0015556 10100 122259 09/28/17 THEKOSMO KOSMONT & ASSOCIATES, IN 0014096 10100 122260 09/28/17 MANAGEDH MANAGED HEALTH NETWORK 001 10100 122261 09/28/17 MAYORGAY YOLANDA MAYORGA 001 10100 122262 09/28/17 MCCOYMIL MCCOY MILLS FORD 5204090 10100 122263 09/28/17 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 10100 122264 09/28/17 MICHELSH HELEN MICHELS 001 10100 122265 09/28/17 MOBILERE MOBILE RELAY ASSOCIATES 0014440 10100 122266 09/28/17 JIFFYLUB MY FLEET CENTER 520S5S4 10100 122266 09/28/17 JIFFYLUB MY FLEET CENTER 5205333 TOTAL CHECK 10100 122267 09/28/17 NAMHYE HYE NAM 001 -------DESCRIPTION------ SALES TAX RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 RECREATION REFUND 0.00 GRAFFTTI ABATEMNT-AUG 0.00 CONTRACT CLASS -SUMMER 0.00 PLUMBING -DBC 0.00 PLUMBING -CITY HALL 0.00 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 REISSUING FEES 0.00 0.00 P.J. SVCS -SR DANCE 0.00 RECREATION REFUND 0.00 FACILITY CHRGS-DBC 0.00 FACILITY REFUND --DBC 0.00 0.00 RECREATION REFUND 0.00 SUMP PUMP MAINT--AUG 0.00 ECON DEV SVCS --AUG 0.00 OCT 17 -EAP PREMIUMS 0.00 FACILITY REFUND --DBC 0.00 VEH-P/iYORKS MAINT 0.00 RECYCLING SVCS -BULBS 0.00 RECREATION REFUND 0.00 REPEATER SVCS -OCT 17 0.00 VEH MAINT-P/WORKS 0.00 VEH MAINT-P/WORKS 0.00 0.00 FACILITY REFUND-PNTRA 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 32.00 400.00 32.00 2,912.00 172.80 330.00 165.00 495.00 104.00 168.00 -25.00 143.00 350.00 32,00 -120.00 1,Soo.00 1,380.00 107.00 935.44 1,176.50 148.80 1,050.00 49,083.41 1,137.68 128.00 78.75 43.73 40.72 84.45 50.00 3 I 6.3.b II Packet Pg. 48 11 SUNGARD PENTAMATION INC PAGE NUMBER; DATE: 10/12/20.17 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:33;37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 4 I 6.3.b I Packet Pg. 49 1 FOND - 001 W GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -------DESCRIPTION------- SALES TAX AMOUNT 10100 122268 09/28/17 NVWMREAL NVWM REALTY 001 FACILITY REFUND -DBC 0.00 100.00 10100 122269 09/28/17 OKORIEAY AYUMI OKORIE 001 RECREATION REFUND 0.00 215.00 10100 122270 09/28/17 OLGINPAT PATRICIA OLGIN 001 RECREATION REFUND 0.00 32.00 10100 122271 09/28/1.7 ONWARDEN ONWARD ENGTNEERING 2505510 CONSTRUCTION-B/CYN 0.00 10,170.00 10100 122271 09/28/17 ONWARDEN ONWARD ENGINEERING 2505510 CONSTRUCTION --AREA 5 0.00 15,772.50 TOTAL CHECK 0.00 25,942.50 10100 122272 09/28/17 PTS PACIFIC TELEMANAGEMENT S 0015556 PARK PAY PHONES SVCS 0.00 390,00 10300 122273 09/28/17 PALEOIDA IDANELIS PALED 001 RECREATION REFUND 0.00 107.00 10100 1.22274 09/28/17 PARRYSAR SARAH PARRY 001 FACILITY REFUND -DBC 0.00 510.00 10100 122274 09/28/17 PARRYSAR SARAH PARRY 001 FACILITY REFUND -DSC 0.00 770.00 TOTAL CHECK 0.00 1,280,00 10100 122275 09/28/17 PEEVYORE ORELIOUS PEEVY 001 RECREATION REFUND 0.00 107.00 10100 122276 09/28/17 RANCETHR RANCE THRALL B & T CATTL 1415541 GOATS -BRUSH CONTROL 0.00 19,540.00 10100 122277 09/28/17 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT-JUL 0.00 1,000.00 10100 122278 09/28/17 SIEMENS SIEMENS INDUSTRY INC 0015554 SIGNAL MAINT-G/S/GRND 0.00 1,263.08 10100 122278 09/28/17 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-JUL 0.00 5,044.00 10160 122278 09/28/17 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-JUL 0.00 6,743.83 TOTAL CHECK 0.00 13,050.91 10100 122279 09/28/17 SOLARWTN SOLARWINDS.NET INC. 0014070 COMP MAINT SVCS-I.T. 0.00 1,495.00 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 834.35 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 452.59 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 196.20 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 80.99 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 58.79 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 69.28 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 72.81 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECT SVCS--T/CONTROL 0.00 30.37 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 48.90 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 25.69 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 25.69 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 25.82 10100 122280 09/28/17 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS -CITY HALL 0.00 19,810.99 TOTAL CHECK 0.00 21,732.47 10100 122281 09/28/17 STANDARD STANDARD INSURANCE COMPA 001 OCT 17-SUPP LIFE INS 0.00 618.00 10100 1227.81 09/28/17 STANDARD STANDARD INSURANCE COMPA 001 OCT 17 -LIFE INS PREM 0.00 1,041,68 10100 122281 09/28/17 STANDARD STANDARD INSURANCE COMPA 001 OCT 17-STD/LTD 0.00 2,324.16 TOTAL CHECK 0.00 3,983.84 10100 122282 09/28/17 TAMAYOGL GLOANNE TAMAYO 001 FACILITY REFUND -DBC 0.00 1,000.00 4 I 6.3.b I Packet Pg. 49 1 SUNGARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck date between 120170928 00:00:00.000' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 - FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION - DESCRIPTION------ SALES TAX 10100 122283 10100 122284 10100 122285 10100 122286 10100 122286 10100 122286 TOTAL CHECK 10100 122287 10100 122288 10100 122289 10100 122290 10100 122290 TOTAL CHECK 10100 122291 10100 122292 10100 122293 10100 122293 TOTAL CHECK 10100 122294 10100 122294 10100 122294 TOTAL CHECK 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 10100 122295 09/28/17 TANLINH LINH TAN 001 09/28/17 T'HECHURC THE CHURCH IN DIAMOND BA 001 09/28/17 THECOMDY THE COMDYN GROUP INC 0014070 09/28/17 SCGAS THE GAS COMPANY 0015333 09/28/17 SCGAS THE GAS COMPANY 0015556 09/28/17 SCGAS THE GAS COMPANY 0014093 09/28/17 THOMSONW THOMSON WEST 0014030 09/28/17 JACKSONS TRADITIONAL AUTO SUPPLY 5205310 09/28/17 USHEALTH US HEALTHWORKS MEDICAL G 0014060 09/28/17 VILLKRIS KRISTINA VILLARUZ 001 09/28/17 VILLKRIS KRISTINA VILLARUZ 001 09/28/17 VSP VISION SERVICE PLAN 001 09/28/17 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 09/28/17 WAHBAJAC JACY WAHBA 001 09/28/17 WAHBAJAC JACY WAHBA 001 09/28/17 WESTCOAS WEST COAST ARBORISTS INC 1385538 09/26/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 09/28/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMR 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 09/28/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 FACILITY REFUND -DBC FACILITY REFUND-REAGA GIS SVCS -9/15 GAS SVCS -DBC GAS SVCS -HERITAGE GAS SVCS -CITY HALL CA CODE UPDATES VEH MAINT-P/WORKS PRE-EMPLYMNT PHYSICAL FACILITY REFUND-HRTGE FACILITY REFUND-HRTGE OCT 17 -VISION PREMIUM MONTHLY HOSTING -SEPT FACILITY REFUND-HRTGE FACILITY REFUND-HRTGE MAINT SVCS -DIST 38 WATERING SVCS -AUG 17 TREE MAINT SVCS -AUG LEGAL SVCS -GENERAL LEGAL SVCS-CMGR LEGAL SVCS -MILLENNIUM LEGAL SVCS -COUNCIL LEGAL SVCS-H/R LEGAL SVCS -COMM DEV LEGAL SVCS--P/WORKS LEGAL SVCS --PL 16-161 ADMIN FEES --PL 16-161 LEGAL SVCS -YMCA PRPTY LEGAL SVCS -PL .16-105 LEGAL SVCS -PL 17-45 LEGAL SVCS -PL 17-41 LEGAL SVCS -INFO SYS ADMIN FEES -PL 17-45 ADMIN FEES -PL 17-41 ADMIN FEES -PL 16-161 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 100.00 81.00 3,912.46 83.57 37.15 415.66 536.38 439.20 124.75 28.00 60.00 200.00 260.00 1,874.16 180.00 200.00 60.00 260.00 339.90 369.00 9,16I.01 9,869.91 2,300.4o 11,402.89 5,537.90 1,320.60 511.20 852.00 873.30 958.50 172.53 215.80 255.60 85.20 85.20 85.20 -15.34 -15.34 -172.53 5 I 6.3.b II Packet Pg. 50 1 SUNGARPPENTAMATION INC DATE; IO /12/2017 PAGE NUMBER: CITY OF DIAMOND BAR ACCTPA21 TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck_date between 120170928 00:00:00.000' and 120171012 00:00;00.000, ACCOUNTING PERIOD: 4/18 6 I 6.3.b I Packet Pg. 51 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ---------DESCRIPTION------ SALES TAX AMOUNT 10100 10100 10100 10100 TOTAL 122295 122295 122295 122295 CHECK 09/28/17 09/28/17 09/28/17 09/28/17 WOODRUFF WOODRUFF WOODRUFF WOODRUFF WOODRUFF SPRADLING & SMA 001 WOODRUFF SPRADLING & SMA 001 WOODRUFF SPRADLING & SMA. 001 WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16--105 ADMIN FEES -PL 17--41 ADMIN FEES -PL 17-45 ADMIN FEES -PL 16--105 0.00 0.00 0.00 0.00 -46.01 1.5.34 15.34 46.010.00 24,483.79 10100 122296 09/28/17 YUHENRY HENRY YU 001 RECREATION REFUND 0.00 140.00 10100 122298 10/05/17 4IMPRINT 4IMPRINT INC 0014096 PROMO STEMS-RSTRNT WK 0.00 893.20 10100 101DO 10100 10100 TOTAL 122299 122299 122299 122299 CHECK 10/05/17 10/05/17 10/05/17 10/05/17 EVERGREE EVERGREE EVERGREE EVERGREE ROBYN A BECKWITH ROBYN A BECKWITH ROBYN A BECKWITH ROBYN A BECKWITH 0014093 0014093 0015556 0015333 PLANT SVCS ---CITY HALL PLANT SVCS --LIBRARY PLANT SVCS -HERITAGE PLANT SVCS -DBC 0.00 0.00 0.00 0.00 325.00 107.00 135.00 200.00 0.00 767.00 10100 10100 TOTAL 122300 122300 CHECK 10/05/17 10/05/.17 BESTLTG BESTLTG BEST LIGHTING PRODUCTS BEST LIGHTING PRODUCTS 0015333 0015556 SUPPLIES -DBC SUPPLIES -PARKS 0.00 0 .00 183.19 427.99 0.00 611.18 10100 122301 10/05/17 BIRDROCK BIRD ROCK SYSTEMS, INC. 5304070 MIGRATION OF C/SERVER 0.00 7,200.00 10200 122302 10/05/17 BONTERRA BONTERRA PSOMAS 001 MITIGATION MONITORING 0.00 1,128.54 10100 122303 10/05/17 BRAHMA BRAHMA FOUNDATION 0014010 CASINO NIGHT-CNCL 0.00 150.00 10100 122304 10/05/17 BREAUXKA KATHY BREAUX 0015350 CONTRACT CLASS -FALL 0.00 154.80 10100 10100 10100 TOTAL 122305 122305 122305 CHECK 10/05/17 10/05/17 10/05/17 VALLEYCR VALLEYCR VALLEYCR BRIGHTVIEW LANDSCAPE SER BRIGHTVIEW LANDSCAPE SER BRIGHTVIEW LANDSCAPE SER 0015556 0015556 0015556 MAINTLINE REPAIR IRRIGATION REPAIR IRRIGATION REPAIR 0.00 0.00 0.00 428,24 527.32 1,184 29 0.00 2,149.85 10100 122306 10/05/17 CHS CALIFORNIA HISTORIAL SOC 0014095 WORKSHOP REGISTRATION 0.00 20.00 10100 10100 10100 10100 TOTAL 122307 122307 122307 122307 CHECK 10/05/17 10/05/17 10/05/17 10/05/17 CAWATERS CAWATERS CAWATERS CAWATERS CALIFORNIA WATERS LLC CALIFORNIA WATERS LLC CALIFORNIA WATERS LLC CALIFORNIA WATERS LLC 0015333 0015333 0015333 0015333 CPI INCREASE --CONTRACT MONTHLY MAINT--STREAM MONTHLY MAINT-STREAM MONTHLY MAINT-STREAM 0.00 0.00 0.00 0.00 22.80 380.00 380.00 380.00 0.00 1,182.80 10100 122308 10/05/17 CDW-G CDW GOVERNMENT 1125553 TAPS PRINTER PAPER 0.00 60.09 10100 122309 10/05/17 CHEMPROL CHEM PRO LABORATORY INC 0015556 WATER TREATMNT SVCS 0.00 135.00 10100 122310 10/05/17 CHENJESS JESSICA CHEN 001 FACILITY REFUND -DBC 0.00 45.00 10100 122311 1D/05/17 CLEARCHA CLEAR CHANNEL OUTDOOR IN 0014096 ADS --BUS SHELTER 0.00 763.00 10100 122312 10/05/17 COLLEYFO COLLEY FORD 5205230 VEH MAINT-P/WORKS 0.00 63.44 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 16-105 0.00 120.00 6 I 6.3.b I Packet Pg. 51 SUNGARD PENTAMATION INC DATE: 10/12/2017 PAGE NUMBER CITY OF DIAMOND BAR ACCTPA21 TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120170928 00:00:00.000' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 7 I 6.3.b II Packet Pg. 52 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------ SALES TAX AMOUNT 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-144 0.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 75-528 0.00 11,46 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-49 0.00 11.46 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-317 0.00 11,46 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-528 0.00 770.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 17-1063 0.00 937,42 107.00 122313 10/OS/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-528 0.00 1,444,81 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 15-2416 0.00 1,873.38 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF,SVCS-INSPECTIONS 0.00 3,225.20 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-528 0.00 233.04 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 14-425 0.00 5,944.50 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 16-2446 0.00 240.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS--PR 16-2446 0.00 169.46 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 16-161 337.50 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS--PL 13-221 0.00 0.00 420.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS---PL 17-52 480.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS--PL 1.5-528 0.00 0.00 480.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 15-03 0.00 560.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 17-52 0.00 560.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCTAT 001 PROF.SVCS-PR 15-2416 0.00 550.00 10100 122313 10/05/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN 619.50 TOTAL CHECK CHECK 0.00 177,00 0.00 19,184.19 10100 122314 10/05/17 DELALARR LARRY DELA ROSA 001 FACILITY REFUND -DBC 0.00 20100 122314 20/05/17 DELALARR LARRY DELA ROSA 001 FACILITY CHRGS-DSC 850,00 TOTAL CHECK 0.00 -34.00 0.00 816.00 10100 122315 10/05/17 DENNISCA CAROL A DENNIS 0014030 MINUTES--TRES HERMANOS 0.00 10100 122315 10/05/17 DENNISCA CAROL A DENNIS 0014030 MINUTES MTG 75.00 TOTAL CHECK -COUNCIL 0.00 175.00 0.00 250.00 10100 122316 10/05/17 DBMOBIL DIAMOND BAR MOBIL 5205554 VER SMOG INSPECT 0.00 10100 122316 10/05/17 DBMOBIL DIAMOND BAR MOBIL 5205333 VEH SMOG INSPECT 49.95 10100 122316 10/05/17 DBMOBIL DIAMOND BAR MOBIL 5205554 VEH SMOG INSPECT 0.00 49.95 10100 122316 10/05/17 DBMOBIL DIAMOND BAR MOBIL 5205556 VEH SMOG INSPECT 0,00 49.95 TOTAL CHECK 0.00 59.95 0,00 209.80 10100 122317 10/05/17 DIRECTCO DIRECT CONNECTION INCORP 0014095 PRINT SVCS -OPEN HOUSE 0.00 417.10 10100 122318 10/05/17 DOGGIEWA DOGGIE WALK BAGS INC 1155515 SUPPLIES -DOGGIE BAGS 0.00 895,65 10100 122319 10/05/17 EXPRESSM EXPRESS MAIL CORPORATE A 001 EXPRESS MAIL --PL 17-45 0.00 10100 122319 10/05/17 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 EXPRESS MAIL --GENERAL 0.00 42.36 1.0100 122319 10/05/17 EXPRESSM EXPRESS MAIL CORPORATE A 001 EXPRESS MAIL -PL 17-41 0.00 42.36 101[)0 122319 10/05/17 EXPRESSM EXPRESS MAIL CORPORATE A 001 EXPRESS MAIL -PL 17-94 0.00 42.36 10100 122319 10/05/17 EXPRESSM EXPRESS MAIL CORPORATE A 001 EXPRESS MAIL 21.18 TOTAL CHECK -PL 16-16 0.00 21,18 0.00 7.69,44 10100 122320 10/05/17 FAIRDOMI MARJORIE FAIR DOMINGUEZ 001 RECREATION REFUND 0.00 22,00 10100 122321 10/05/17 FEDEX FEDEX 001 EXPRESS MAIL-PL17--128 0.00 10100 122321 10/05/17 FEDEX FEDEX 001 EXPRESS MAIL-PL17-133 26.98 0.00 27.11 7 I 6.3.b II Packet Pg. 52 SUNGARDPENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 -----DESCRIPTION------ SALES TAX EXPRESS MAIL-PL17-167 FUND - 001 - GENERAL FUND EXPRESS MAIL -PL 15-03 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122321 10/05/17 FEDEX FEDEX 001 10100 122321 10/05/17 FEDEX FEDEX 001 10100 122321 10/05/17 FEDEX FEDEX 001 10100 122321 10/05/17 FEDEX FEDEX 0014030 10100 122321 10/05/17 FEDEX FEDEX 007.4030 10100 122321 10/05/17 FEDEX FEDEX 0014030 TOTAL CHECK SUPPLIES --SAMPLE SHIRT 0.00 0.00 10100 122322 10/05/17 FLASHBAY FLASHBAY INC 0014095 10100 122323 10/05/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 10100 122323 10/05/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 I0100 122323 10/05/17 FRONTIER FRONTIER COMMUNICATIONS 0015333 TOTAL CHECK 10100 122324 10/05/17 GERGUISS SHADY GERGUIS 0014070 10100 122325 10/05/17 GRIFFITH SHANNON GRIFFITHS 0015350 10100 122326 10/05/17 HDLCOREN HDI, COREN & CONE 0014096 10100 122326 V 10/05/17 HDLCOREN HPI, COREN & CONE 0014096 TOTAL CHECK 10100 122327 10/05/17 HIWAYSAF HI WAY SAFETY INC 0015556 10100 122327 10/05/17 HIWAYSAF HI WAY SAFETY INC 5205556 TOTAL CHECK 10100 122328 10/05/17 HOFFMANS ROFFMAN SOUTHWEST CORP 0015556 10100 122329 10/05/17 INLAEMPI INLAND EMPIRE MAGAZINE 0014095 10100 122330 10/05/17 KARTANIT ANITA KARTAWIDJAJA 001 10100 122331 10/05/17 LAI4DSEND LANDS' END INC 0014095 10100 122331 10/05/17 LANDSEND LANDS' END INC 0014095 TOTAL CHECK 10100 122332 10/05/17 LOPEZALF ALFA LOPEZ 0014096 10100 122333 10/05/17 LACMTA LOS ANGELES COUNTY MTA 1125553 10100 122333 10/05/17 LACMTA LOS ANGELES COUNTY MTA 1125553 TOTAL CHECK 10100 122334 10/05/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 122334 10/05/17 LASHERIF LOS ANGELES COUNTY SHERI 0015350 10100 122334 10/05/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 122334 10/05/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 TOTAL CHECK 10100 122335 10/05/17 LOWES LOWE'S BUSINESS ACCOUNT 0015350 10100 122335 10/05/17 LOWES LOWE'S BUSINESS ACCOUNT 0015556 TOTAL CHECK -----DESCRIPTION------ SALES TAX EXPRESS MAIL-PL17-167 0.00 EXPRESS MAIL -PL 15-03 0.00 EXPRESS MAIL-PL16-161 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL -GENERAL 0.00 0.00 SUPPLIES-P/INFO 0,00 PH,SVCS--HERITAGE PARK 0.00 PH,SVCS-SRST CH 1 0.00 PH,SVCS--DBC EMERGENCY 0.00 0.00 REIMB-CISCO CONF 0.00 CONTRACT CLASS -FALL 0.00 ECON DEV ACTION PLAN 0.00 ECON DEV ACTION PLAN 0.00 0.00 SUPPLIES-P/WORKS 0.00 EQ MOUNTED -CITY VEH 0.00 0.00 REPAIR WORK -PETERSON 0.00 AD --RESTAURANT WEEK 0.00 FACILITY REFUND-PNTRA 0.00 NEW CITY LOG SET UP 0.00 SUPPLIES --SAMPLE SHIRT 0.00 0.00 REIMB-DBRW POSTERS 0.00 CITY SUBSIDY -SEPT 17 0.00 MTA PASSES -SEPT 17 0.00 0.00 ST SWEEPER SVCS -AUG 0.00 SPCL SVCS -CONCERTS 0.00 CALVARY CHAPEL -AUG 17 0.00 CONTRACT SVCS -AUG 17 0.00 0.00 SUPPLIES-REC 0.00 TOOLS/EQ-P/WORKS 0.00 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 29,08 29,16 36.09 40.67 56.07 105.64 350.80 814.53 176.55 154.96 355.24 686.75 85.25 183.15 12,800.00 -12,800.00 0.00 624.95 4,269.89 4,894.84 386.88 995.00 81.00 95.00 775.81 870.81 156.10 184.40 737.60 922.00 754.31 944.59 8,207.08 515,253.73 525,159.71 305.04 864.04 1,169.08 a I 6.3.b I Packet Pg. 53 1 SUNGARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ckWdate between 120170928 00:00:00.000' and 12017IG12 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION-------- SALES TAX 10100 122336 10100 122337 10100 122338 10100 122339 10100 122339 TOTAL CHECK 10100 122340 10100 122341 10100 122341 10100 122341 10100 122341 TOTAL CHECK 10100 122342 10100 122343 10100 122344 10100 122344 10100 122344 10100 122344 TOTAL CHECK 10100 122345 10100 122346 10100 122346 10100 122346 TOTAL CHECK 10100 122347 10100 122348 10100 122348 10100 122348 10100 122346 10100 122348 10100 122348 10100 122348 10100 17.2348 10100 122348 10100 122.348 10100 122348 TOTAL CHECK 10/05/17 POSTNET LW POSTNET INC 0014096 10/05/17 MMASC MMASC 0014030 10/05/17 MMASC MMASC 0014030 10/05/17 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015556 10/05/17 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 10/05/17 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 10/05/17 PEOPLERE PEOPLEREADY INC 0015333 10/05/17 PEOPLERE PEOPLEREADY INC 0015333 10/05/17 PEOPLERE PEOPLEREADY INC 0015333 10/05/17 PEOPLERE PEOPLEREADY INC 0015333 10/05/17 RELIABLE RELIABLE IT, LLC 0014070 10/05/17 RKACONSU RKA CONSULTING GROUP 0015220 10/05/17 SCFUELS SC FUELS EDIS. 5205556 10/05/17 SCFUELS SC FUELS CALIFORNIA 5205554 10/05/17 SCFUELS SC FUELS SOUTHERN 5205230 10/05/17 SCFUELS SC FUELS SCE 5204093 10/05/17 SHEPPARD SHEPPARD, MULLIN, RICHTE 0014020 10/05/17 SIEMENS SIEMENS INDUSTRY INC 0015554 10/05/17 SIEMENS SIEMENS INDUSTRY INC 0015554 10/05/17 SIEMENS SIEMENS INDUSTRY INC 0015554 10/05/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 10/05/17 SCE SOUTHERN CALIFORNIA EDIS. 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 20/05/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10/05/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122349 10/05/17 ADELPHIA SPECTRUM BUSINESS 0014070 POSTCARDS --REST WEEK MEMBERSHIP RENEWAL MEMBERSHIP RENEWAL CYLINDER ARGON SUPPLIES -HELIUM CONTRACT CLASS --SUMMER TEMP STAFF -DBC TEMP STAFF -DBC TEMP STAFF -DBC TEMP STAFF -DBC PH. SVCS --1.T. BLDG & SFTY SVCS -AUG FUEL-PKS & FACILITIES FUEL -RD MAINT FUEL -CODE ENFOR FUEL -POOL VEH LEGAL SVCS-T/HERMANOS CITY --WIDE T/SIGNAL CITY-WIDE T/SIGNAL CITY-WIDE T/SIGNAL GRAPHIC DESIGN SVCS ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS -DIST 38 ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL PH.SVCS-DATA EQUIP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PACE NUMBER: ACCTPA21 AMOUNT 111.97 85.00 85.00 8.00 93.00 101.00 1,062.60 608.00 609.05 760.00 912.00 2,889.05 508.75 52,111.48 629.37 462.60 67.05 96.37 1,255.39 11,655.30 4,000.00 4,554.00 8,115.16 16,669.16 555.00 90.57 120.41 62.03 83.23 24.45 348.21 517.15 235.62 165.75 944.B8 2,371.28 4,963.58 83.29 9 6.3.b Packet Pg. 54 SUNGARD PENTAMATION INC PAGE NUMBER: 10 DATE: 10/12/2017 CTTY OF DIAMOND BAR ACCTPA21 TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact_ck_date between 120170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 122349 10/05/.17 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-CITY HALL 0,00 105.88 10100 122349 10/05/17 ADELPHIA SPECTRUM BUSINESS 0014070 PH.SVCS-COAX ACCT 0.00 582.79 TOTAL CHECK 0.00 771.96 10100 122350 10/05/17 STANTECC STANTEC CONSULTING SERVI 001 PROF.SVCS-PLAN REVIEW 0.00 800,00 10100 122351 10/05/17 TRANE TRANE SERVICE GROUP INC 0015556 HVAC SYS UPGRADE-HRTG 0.00 22,136.00 10100 122352 10/05/17 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 CONTRACT CLASS -SUMMER 0.00 780.00 10100 122353 10/05/17 ULINEINC ULINE INC 0014096 MAILING SUPPLIES 0.00 20.56 10100 122353 10/05/17 ULINEINC ULINE INC 0014096 MAILING SUPPLIES 0.00 97.18 TOTAL CHECK 0.00 117.74 10100 122354 10/05/17 USBANK US BANK 0014050 CITY CREDIT CARD --SEPT 0.00 19,642.62 10100 122355 10/05/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/6/17-P/R DEDUCTION 0.00 36,268.06 10100 3.22355 10/05/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/6/17 -LOAN DEDUCTTO 0.00 3,967.93 TOTAL CHECK 0.00 40,235.99 10100 122356 10/05/17 VERIZONW VERTZON WIRELESS 0014070 CELL CHRGS-PW,CS,CD 0.00 1,169.22 10100 122357 10/05/17 WVUSD WALNUT VALLEY UNIFIED SC 0015350 RENTAL -GYM REC 0.00 661.50 10100 122358 10/05/17 WEDDING WEDDINGWIRE INC 0014095 AD -DEC BROCHURE 0.00 3,805.00 10100 122359 10/05/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -SEPT 17 0.00 738,00 10100 122359 10/05/17 WESTCOAS WEST COAST ARBORISTS INC 1415541 TREE MAINT SVCS -#41 0.00 1,274,53 10100 122359 10/05/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS -SEPT 0.00 11,175,85 TOTAL CHECK 0.00 13,1BB.48 10100 122360 10/05/17 WCMEDIA WEST COAST MEDIA 0014095 AD--P/INFO OCT 17 0.00 1,000.00 10100 122361 10/05/17 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS--PR 17-0734 0.00 500.00 10100 122361 10/05/17 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 17-520 0.00 500.00 10100 122361 10/05/17 WILLDANG WILLDAN GEOTECHNICAL 001 PROF,SVCS-PR 17-1063 0.00 400.00 10100 122361 10/05/17 WILLDANG WILLDAN GEOTECHNICAL 001 PROF,SVCS-PR 17-998 0.00 400.00 10100 122361 10/05/17 WILLDANG WILLDAN GEOTECHNICAL 001 PROF,SVCS-PR 16-2446 0.00 400.00 TOTAL CHECK 0.00 2,200.00 10100 122362 10/05/17 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS -SUMMER 0.00 336.00 10100 122364 10/12/17 ABCPUBLI ABC PUBLIC RELATIONS 0014095 AD -SPECIAL EVENTS -OCT 0.00 4,465.00 10100 122365 10/12/17 AGUSTINV VIRGINIA AGUSTIN 001 FACILITY REFUND -BBC 0,00 600.00 10100 122366 10/12/17 ALBOBOAM AMINA AL BOBO 001 FACILITY REFUND-REAGA 0,00 50.00 10100 122367 10/12/17 ALVACARO CAROLINE ALVAREZ 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 122368 10/12/17 CENTERIC ARTESIA ICE SKATING TRAT 0015350 CONTRACT CLASS -SUMMER 0.00 222.00 I 6.3.b II Packet Pg. 55 11 SUNGARD PENTAMATION INC GE NUMBER: 11 DATE: 10/12/2017 CITY OF DIAMOND BAR PACE TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170928 OD:00:O0,ODO' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 I 6.3.b II Packet Pg. 56 1 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------ SALES TAX AMOUNT 10100 122369 10/12/17 ASCENCIO GRACE ASCENCIO 001 RECREATION REFUND 0.00 65.00 10100 122370 10/12/17 AVILAEDW EDWARD AVILA 001 FACILITY REFUND-PTRSN 0.00 50.00 10100 122371 10/12/17 BALDWINC CAROLE BALDWIN 0015350 CONTRACT CLASS -FALL 0.00 303.00 10100 122372 10/12/17 BARRETTT THOMAS BARRETT 0015350 CONTRACT CLASS -FALL 0,00 390.00 10100 10100 10100 10100 10100 TOTAL 122373 122373 122.373 122373 122373 CHECK 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 BESTLTG BESTLTG BESTLTG BESTLTG BESTLTG BEST LIGHTING PRODUCTS BEST LIGHTING PRODUCTS BEST LIGHTING PRODUCTS BEST LIGHTING PRODUCTS BEST LIGHTING PRODUCTS 1385538 0014093 0015333 0015556 0015556 ADDL MAINT-DIST # 38 ADDL MAINT-CITY HALL ADDL MAINT-DSC ADDL MAINT-PARKS ADDL MAINT-PARKS 0.00 0.00 0.00 0.00 0.00 203,04 233,21 259.99 396.50 3,222.17 0.00 4,314.91 10100 122374 10/12/17 BLUESKY CALIFORNIA DINING SERVIC 0014060 MTG SUPPLIES -14/R 0.00 386,42 10100 122375 10/12/17 CARRCARL CARLOS CARRILLO 001 FACILITY REFUND---M/HLL 0.00 50,00 10100 122375 10/12/17 CDW-G CDW GOVERNMENT 0014070 CONTRACT RENEWAL-I.T, 0.00 1,349,00 10100 122377 10/12/17 CHARTER CHARTER OAK GYMNASTICS, 0015350 CONTRACT CLASS -SUMMER 0.00 529.20 10100 122378 10/12/17 CHIAOCHI CBINYU CHIAO 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 122379 10/12/17 CMSCHOOL CM SCHOOL SUPPLY CO 0015350 SUPPLIES -TINY TOTS 0.00 180,92 10100 122380 10/12/17 COLLEYFO COLLEY FORD 5205230 VEH MAINT-P/WORKS 0.00 54.40 10100 10100 TOTAL 122381 122381 CHECK 10/12/17 10/12/17 CRUZHERR CRUZHERR TAMRA CRUZ HERRERA TAMRA CRUZ HERRERA 001 001 FACILITY REFUND-PNTRA FACILITY REFUND -DBC O,o0 0,00 100,00 100.00 0,00 200.00 10100 10100 TOTAL 122382 122382 CHECK 10/12/17 10/12/17 DENNISCA DENNISCA CAROL A DENNIS CAROL A DENNIS 0015310 0014030 MTG MINUTES -P & R COM MTG MINUTES-CNCL 0.00 0.00 100.00 150.00 0.00 250.00 10100 122383 10/12/17 DIDONATO ANGELA DI DONATO 001 FACILITY REFUND -DBC 0.00 100.00 10100 10100 10100 10100 TOTAL 122384 122384 122384 122384 CHECK 10/12/17 10/22/17 10/12/17 10/12/17 DBHANDCA DBHANDCA DBHANDCA DBHANDCA DIAMOND BAR HAND CAR WAS DIAMOND BAR HAND CAR WAS DIAMOND BAR HAND CAR WAS DIAMOND BAR HAND CAR WAS 5205333 5205556 5205230 5204090 CAR WASH-PKS & REC CAR WASII-P/WORKS CAR WASH -CODE ENFOR CAR WASH -POOL VEH 0.00 0.00 0.00 0.00 131.93 129.43 37,98 247,86 0.00 547.20 10100 122385 10/12/17 DBMOBIL DIAMOND BAR MOBIL 52D5556 VEH SMOG CK INSPECT 0.00 49,95 10100 122386 10/12/17 DREWJOHN JOAN T DREW 001 FACILITY REFUND--M/FILL 0.00 50.00 10100 122387 10/12/17 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS -SEPT 0,00 290.00 10100 122388 10/12/17 EXTERMIN EXTERMINETICS OF SO CAL 0015556 PEST CONTROL-PANTERA 0,00 125.00 I 6.3.b II Packet Pg. 56 1 SUNGARD PENTAMATION INC DATE; 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33;37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck date between 120170928 00:00:00.000' and 120171012 00:00;00.000' ACCOUNTING PERIOD: 4/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -------DESCRIPTION------ SALES TAX 10100 122389 10100 122390 10100 122390 10100 122390 10100 122390 10100 122390 TOTAL CHECK 10100 122391 10100 122392 10100 122393 10100 122393 10100 122393 TOTAL CHECK 10100 122394 10100 122395 10100 122396 10100 122396 10100 122396 10100 122396 10100 122396 10100 122396 TOTAL CHECK 10100 122397 10100 122397 10100 122397 TOTAL CHECK 10100 122398 10100 122398 10100 122398 TOTAL CHECK 10100 122399 10100 122400 10100 122401 10100 122401 10100 122401 TOTAL CHECK 10100 122402 10/12/17 FLORALIU LIU FLORA 001 10/12/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 10/12/17 FRONTIER FRONTIER COMMUNICATIONS 0014030 10/12/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 10/12/17 FRONTIER FRONTIER COMMUNICATIONS 0014093 10/12/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 10/12/17 GLADWELL GLADWELL GOVERNMENTAL SV 0014030 10/12/17 GORAYACH CHANDON GORAYA 001 10/12/17 GJSINC GUARANTEED JANITORIAL SE 0015556 10/12/17 GJSINC GUARANTEED JANITORIAL SE 0015333 10/12/17 GJSINC GUARANTEED JANITORIAL SE 0014093 10/12/17 HAIATTA ATTA HAI 001 10/12/17 HDLCOREN HDL COREN & CONE 0014050 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 10/12/17 WHITECAP HDS WHITE CAP CONST SUPP 0015333 10/12/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 5205556 10/12/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015333 10/12/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 10/12/17 HYMENGIN HYM ENGINERING 2505510 10/12/17 HYMENGIN HYM ENGINERING 2505510 10/12/17 HYMENGIN HYM ENGINERING 250 10/12/17 IIMC I= 0014030 10/12/17 AOS INTEGRUS LLC 0014070 10/12/17 ISONANGE ANGELITA ISON 001 10/12/17 ISONANGE ANGELITA ISON 001 10/12/17 ISONANGE ANGELITA ISDN 001 10/12/17 KANWARRU RUBY KANWAR 001 FACILITY REFUND-S/CYN PH.SVCS-HERITAGE PH.SVCS-CMGR FAX PH.SVCS-HERITAGE FAX PH.SVCS-C/H ELEVATOR PH.SVCS-SRST CH1 RECORDS MGMT-LASERFIS FACILITY REFUND -DBC JANITORIAL--HRTGE/PNTR JANITORIAL -DBC JANI'T'ORIAL SVCS-C/ALL FACILITY REFUND --DBC CONTRACT SVCS-PRTY TX SUPPLIES -RD MAINT SUPPLIES -RD MAINT SUPPLIES -RD MAINT SUPPLIES -RD MAINT SUPPLIES -RD MAINT SUPPLIES --DBC VEH SUPPLIES SUPPLIES -RBC SUPPLIES -PARKS REHAB PRJ-MORNING CYN REHAB PRJ--MORNING CYN RETENTIONS PAYABLE MEMBERSHIP CITY CLERK RICOH COPY CHARGES FACILITY REFUND -DEC FACILITY REFUND -DEC FACILITY REFUND -DBC FACILITY REFUND -DSC 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 O.OD 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 12 ACCTPA21 AMOUNT 50.00 57.23 88.61 95.61 161.00 796.81 1,199.26 712.50 1,200.00 1,327.10 3,777,54 6,713.34 11,817.98 500.00 3,060.00 188.99 369.42 46.97 67.71 74.27 326.76 1,074.12 89.10 85.99 132.50 307.59 109,768.91 128,135.09 -11,895.20 226,008.80 200.00 750.61 458.00 200,00 113.00 771.00 100.00 I 6.3.b I Packet Pg. 57 SUNGARD PENTAMATION INC DATE: 10/12/2017 PAGE NUMBER: 13 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:33;37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170928 00:00;00.000' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 I 6.3.b II Packet Pg. 58 1 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 122403 10/12/17 DBDELI JENNY Y KIM 001441.1 MTG SUPPLIES -SHERIFF 0.00 122.91 10100 122404 10/12/17 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 ADAPTIVE T/CONTROL 0.00 6,715.62 10100 122405 10/12/17 KWAKJANE JANE KWAK 001 RECREATION REFUND 0.00 35.00 10100 122406 10/12/17 LANCESOL LANCE, SOLI, & LUNGHARD L 0014050 AUDIT SVCS -YEAR END 0.00 12,750.00 10100 122407 10/12/17 LANDSEND LANDS' END INC 0014095 SUPPLIES -PROMO ITEMS 0.00 215.62 10100 10100 10100 TOTAL 122408 122408 122408 CHECK 10/12/17 10/12/17 10/12/17 LEEJENN LEEJENN LEEJENN JENNIFER LEE JENNIFER LEE JENNIFER LEE 001 001 001 FACILITY REFUND-PNTRA FACILITY REFUND-PNTRA FACILITY CHRGS-PNTRA 0.00 0.00 0.00 100.00 200.00 -51.00 0.00 249.00 10100 122409 10/12/17 LEWISENG LEWIS ENGRAVING INC. 0014030 CITY TILE -BUS OF MNTH 0.00 19.67 10100 122410 10/12/17 LINSHUHU SHU HUNG LIN 001 FACILITY REFUND-S/CYN 0.00 50.00 10.100 10100 10100 10100 TOTAL 122411 122411 122411 122411 CHECK 10/12/17 10/12/17 10/12/17 10/12/17 LOOMIS LOOMIS LOOMIS LOOMIS LOOMIS LOOMIS LOOMIS LOOMIS 0014050 0015333 0014050 0015333 COURIER SVCS -FINANCE COURIER SVCS -DBC COURIER SVCS --FINANCE COURIER SVCS -DBC 0.00 0.00 0.00 O.DO 519.91 519.91 571.84 571.84 0.00 2,183.50 10100 122412 10/17./17 MARISJOH JOHN MARIS 001 FACILITY REFUND -DBC 0.00 2,050.00 10100 20100 10100 10100 10100 10100 TOTAL 122413 122413 122413 122413 122413 122413 CHECK 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 MCECORPO MCECORPO MCECORPD MCECORPO MCECORPO MCECORPO MCE CORPORATION MCE CORPORATION MCE CORPORATION MCE CORPORATION MCE CORPORATION MCE CORPORATION 0015554 0015554 0015554 0015554 0015554 0015554 RIGH OF WAY -JULY 17 RIGHT OF WAY -SEPT 17 RIGHT OF WAY -AUG 17 VEG CONTROL -AUG 17 VEG CONTROL -SEPT 17 VEG CONTROL -JULY 17 0.00 0.00 0.00 0.00 0.00 0.00 2,517.19 2,788.84 5,827.56 8,011.50 8,283.77 9,298.56 0.00 36,727.42 10100 17.2414 10/12/17 MNSENGIN MNS ENGINEERS INC 2505510 DESIGN-DBB STREETSCAP 0.00 44,004.23 10100 122415 10/12/17 MORENOMI MICHAEL MORENO 001 FACILITY REFUND-REAGA 0.00 50.00 10100 122416 10/12/17 MCC MUNICIPAL CODE CORPORATI 0014030 PUBLICATIONS--C/CLERK 0.00 3,187,52 10100 122417 10/12/17 NGUYENVY VY NGUYEN 001 FACILITY REFUND -DBC 0.00 1,200.00 10100 122418 10100 122418 10100 122418 10100 122418 10100 122418 10100 122418 10100 122418 TOTA TOTAL CHECK 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 10/12/17 OFFICESO OFFICESO OFFICESO OFFICESO OFFICESO OFFICESO OFFICESO OFFICE SOLUTIONS OFFICE SOLUTIONS OFFICE SOLUTIONS OFFICE SOLUTIONS OFFICE SOLUTIONS OFFICE SOLUTIONS OFFICE SOLUTIONS 0015333 0014050 0014060 0014095 0015350 0015210 0014030 SUPPLIES -DBC SUPPLIES -FINANCE SUPPLIES-H/R SUPPLIES-P/INFO SUPPLIES-REC SUPPLIES -PLANNING SUPPLIES-CMGR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 366.48 84.54 150.98 155.46 313.86 458.72 971.13 0.00 2,501.17 I 6.3.b II Packet Pg. 58 1 SUNGARD PENTAMATION INC DATE; 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170928 00:00:00.000, and 120171012 00:00:00.000, ACCOUNTING PERIOD: 4/18 ------DESCRIPTION------ SALES TAX TEMP STAFFING -DHC FUND - 001 - GENERAL FUND 0.00 0.0D CASH ACCT CHECK NO ISSUE DT VENDOR NAME ALARM SVCS --CITY HALL FUND/DIVISION 10100 122419 10/12/17 PEOPLERE PEOPLEREADY INC 0.00 0015333 10100 122419 10/12/17 PEOPLERE PEOPLEREADY INC SERVICE CONTRACT -SEPT 0015333 TOTAL CHECK DESIGN SVCS -CITY LOGO 0.00 FACILITY REFUND-S/CYN 0.00 FACILITY REFUND -DBC 10100 122420 10/12/17 PEREZIVA IVANIA PEREZ FACILITY REFUND -DBC 001 10100 122421 10/12/17 PSI PROTECTION ONE INC 0.00 0015556 10100 122422 10/12/17 PYROCOMM PYRO COMM SYSTEMS INC 0014093 10100 122422 10/12/17 PYROCOMM PYRO COMM SYSTEMS INC 0015333 TOTAL CHECK 0.00 ELECT SVCS-T/CONTROL 0.00 0.00 10100 122423 10/12/17 RFDICKSO R F DICKSON COMPANY INC 0015554 10100 122424 10/12/17 RAMOSMAR MARTHA RAMOS 001 10100 122425 10/12/17 RAMOSRAQ RAQUEL RAMOS 001 10100 122426 10/12/17 REGIONAL REGIONAL CHAMBRR OF COMM 0014096 10100 122426 10/12/17 REGIONAL REGIONAL CHAMBER OF COMM 0014096 TOTAL CHECK 10100 122427 1.0/12/17 RODRGUAD GUADALUPE D RODRIGUEZ 0014095 1.0100 122428 10/12/17 SAEIDIAR ARDALAN SAEIDT 001 10100 122429 10/12/17 SALDCHAZ CHAZ SALDANA 001 10100 122430 10/12/17 SAMSONWI WINSTON SAMSON 001 10100 122431 10/12/17 SGVCMA SAN GABRIEL VALLEY C/MAN 001.4030 10100 122432 10/12/17 SMITHSHE SHELDON SMITH 001 10100 122433 10/12/17 SOCALSAN SO CAL INDUSTRIES 0214010 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 1395539 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 1415541 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 1.22434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 10100 1.22434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 10100 122434 10/12/17 SCE SOUTHERN CALIFORNIA EDIS 0015333 TOTAL CHECI( 10100 122435 10/12/17 SPARKLET SPARKLETTS 0014030 10100 122435 10/12/17 SPARKLET SPARKLETTS 0014030 10100 122435 10/12/17 SPARKLET SPARKLETTS 0015556 ------DESCRIPTION------ SALES TAX TEMP STAFFING -DHC 0.00 TEMP STAFFING -DSC 0.00 0.0D FACILITY REFUND -DBC 0.00 ALARM SVCS -HERITAGE 0.00 ALARM SVCS --CITY HALL 0.00 SERVICE CALL --DBC 0.00 0.00 ST SWEEPING SVCS -SEPT 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 SERVICE CONTRACT -AUG 0.00 SERVICE CONTRACT -SEPT 0.00 0.00 DESIGN SVCS -CITY LOGO 0.00 FACILITY REFUND-S/CYN 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND-S/CYN 0.00 SGVCMA MTG-FOX/MCLEAN 0.00 FACILITY REFUND -DBC 0.00 EQ RENTAL -MEMORIAL SV 0.00 ELECT SVCS -DOST 939 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS -DIST #38 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS-T/CONTROL 0.00 ELECT SVCS -PARKS 0.00 ELECT SVCS-T/CONTROL 0.00 0.00 WATER SUPPLIES-C/HALL 0.00 EQ RENTAL-C/HALL 0.00 SUPPLIES --WATER 0.00 PAGE NUMBER: 14 ACCTPA21 AMOUNT 760.00 874.00 1,634.00 400.00 156.54 135.00 185.00 320.00 17,648.88 1,000.00 100.00 1,000.00 1,000.00 2,000.00 3,911.15 50.00 1,000.00 50.00 60.00 1,150.00 387.31 429.21 846.61 488.67 244.82 162.63 133.26 96.75 78.68 24.49 4,832,88 10,458.39 17,796.59 256.70 3.99 26.97 I 6.3.b II Packet Pg. 59 1 SUNGARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tranzact.Ck date between 120170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 10100 FUND - 001 - GENERAL FUND 122444 10100 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122435 10/12/17 SPARKLET SPARKLETTS 0015556 10100 122435 10/12/17 SPARKLET SPARKLETTS 0015556 TOTAL CHECK 001 10/12/17 WUTINA TINA WU 10100 122436 10/12/17 ADELPHIA SPECTRUM BUSINESS 0014070 10100 122437 10/12/17 STAANAME MELEEZA STAANA 001 10100 122438 10/12/17 STANTECC STANTEC CONSULTING SERVI 0015551 10100 122439 10/12/27 THECHURC THE CHURCH IN DIAMOND BA 001 10100 122439 10/12/17 THECHURC THE CHURCH IN DIAMOND BA 001 TOTAL CHECK 10/05/17 PAYROLL PAYROLL TRANSFER 10100 122440 10/12/17 THECOMDY THE COMDYN GROUP INC 0014070 10100 122440 10/12/17 THRCOMDY THE COMDYN GROUP INC 0014070 TOTAL CHECK 10100 122441 10/12/17 THRELITE THE ELITE GROUP PROPERTY 001 10100 122442 10/12/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 10100 122442 10/12/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 10100 122442 10/12/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 10100 122442 10/12/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 TOTAL CHECK 10100 122443 10100 122444 10100 122445 103.00 122446 10100 122447 10100 122448 10100 122449 10100 122450 10100 20 -PP 17 10100 20 -PP 17 10100 20 -PP 17 10100 20 -PP 17 10100 20 -PP 17 10100 20 -PP 17 10100 7.0 -PP 17 TOTAL CHECK 10100 PP 18-19 10/12/17 THESTANE THE STANLEY LOUIS COMPA14 0014093 1D/12/17 TONGZHUM ZHUMING TONG 001 10/12/17 VELASCOR RUTH VELASCO 001 10/12/17 VERMONTS VERMONT SYSTEMS INC 0014070 10/12/17 WESTERNA WESTERN AUDIO VISUAL COR 0014070 10/12/17 PAETECCO WINDSTREAM 0014070 10/12/17 WOODJENN JENNIFER WOODBURN 001 10/12/17 WUTINA TINA WU 001 10/05/17 PAYROLL PAYROLL TRANSFER 001 10/05/17 PAYROLL PAYROLL TRANSFER 112 10/05/17 PAYROLL PAYROLL 'TRANSFER 113 10/05/17 PAYROLL PAYROLL TRANSFER 115 10/05/17 PAYROLL PAYROLL TRANSFER 138 10/05/17 PAYROLL PAYROLL, TRANSFER 139 10/05/17 PAYROLL PAYROLL TRANSFER 141 09/28/17 PERSHEAL PERS HEALTH 001 ------DESCRIPTION------ SALES TAX ENERGY SURCHARGE 0,00 EQ RENTAL -WATER SVCS 0.00 0.00 INTERNET SVCS-HERITAG 0.00 FACILITY REFUND-HRTGE TRAFFIC ENG ON CALL FACILITY REFUND-HRTGE FACILITY REFUND-HRTGE TAPE STORAGE-I.T. GIS SVCS -WK 9/22/17 FACILITY REFUND --DBC BANNERS-BARKTOBER POST CARDS -VET DAY POST CARDS-BARKTOBER FALL FUN FESTIVAL MAINT INSPECTIONS -AUG FACILITY REFUND-PTRSN FACILITY REFUND -DSC PH WEBER TRNG-I.T. COMP MAINT-I.T. LAND LINE PH SVCS -SPT FACILITY REFUND-REAGA RECREATION REFUND P/R TRANSFER-20/PP 17 P/R TRANSFER-20/PP 17 P/R TRANSFER-20/PP 17 P/R TRANSFER-20/PP 17 P/R TRANSFER-20/PP 17 P/R TRANSFER-20/PP 17 P/R TRANSVER--20/PP 17 OCT 17 --HEALTH INS PREM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 15 ACCTPA21 AMOUNT 3.20 12.00 302.86 206.28 200.00 1,243,00 200.00 81.00 281.00 568.50 1,823.28 2,391.78 100.00 198.87 319.05 382.38 444.69 1,344.99 205.20 1,050.00 1,200.00 262.50 360.00 2,048.89 50.00 104.00 182,840.78 6,327.50 3,924.25 17,651.02 1,492.72 854.42 724.72 213,815.41 48,564.43 I 6.3.b I Packet Pg. 60 1 SUNCARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME; 08:33:37 CHECK REGISTER - DISBiJRSEMENT FUND SELECTION CRITERIA: transact.ck date between 120170928 00:00:00.000' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 PP 18--19 09/28/17 PERSHEAL PERS HEALTH TOTAL CHECK 10100 PP 20/17 10/05/17 TASC TASC 10100 PP 20-17 10/05/17 PERSRETI PERS RETIREMENT FUND 10100 PP 20-17 10/05/17 PERSRETI PERS RETIREMENT FUND 10100 PP 20-17 10/05/17 PERSRETI PERS RETIREMENT FUND TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND FUND/DIVISION -----DESCRIPTION------ SALES TAX 0014060 OCT 17 -HEALTH INS PREM 0.00 0.00 001 P/R DEDUCTIONS -FLEX SP 0.00 001 RETIRE CONTRIB-PEPRA 0.00 001 RETIRE CONTRIB-EE 0.00 001 SURVIVOR BENEFIT 0.00 0.00 0.00 0.00 PAGE NUMBER; 16 ACCTPA21 AMOUNT 178.93 48,743.36 1,286.11 2,183.59 27,622.08 53.01 29,858.68 1,967,775.44 1,967,775.44 6.3.b Packet Pg. 61 SUNGARD PENTAMATION INC DATE: 10/12/2017 CITY OF DIAMOND BAR TIME: 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170928 00:00:00.000' and '20171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND - 015 - GENERAL, PLAN REVISION F9 CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX 10100 122297 09/28/17 DYETTBHA DYETT & BHATIA, URBAN & 0155210 GEN PLAN UPDATE -AUG 0.00 10100 122363 10/05/17 MAGNUSIN MAGNUS INTERNATIONAL 0155210 TRANSLATION SVCS-P/I 0.00 10100 122451 10/12/17 MAGNUSIN MAGNUS INTERNATIONAL 0155210 'TRANSLATION SVCS 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 PAGE NUMBER: 17 ACCTPA21 AMOUNT 34,491.70 734.00 1,366.00 36,591.70 36,591.70 6.3.b Packet Pg. 62 SUNGARD PENTAMATION INC DATE; 10/12/2017 CITY OF DIAMOND BAR TIME; 08:33:37 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck date between 12DI70928 00:00:00.00D' and 120171012 00:00:00.000' ACCOUNTING PERIOD: 4/18 FUND - 020 - OPEB RESERVE FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 PP 18-19 09/28/17 PERSHEAL PERS HEALTH TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT FUND/DIVISION ------DESCRIPTION----- 0204050 OCT 17 --RETIREE HEALT}I PAGE NUMBER: 18 ACCTPA21 SALES TAX AMOUNT 0.00 1,152.00 0.00 1,152.00 0.00 1,152.00 0.00 2,005,519.14 I 6.3.b II Packet Pg. 63 1 CITY COUNCIL 6.4 Agenda #: 6.4 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerL - TITLE: AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH FEHR & PEERS FOR THE UPDATE OF THE DIAMOND BAR ARTERIAL PERFORMANCE REPORT CARD. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and Authorize the Mayor to sign, Amendment No. 3 to Consultant Services Agreement with Fehr & Peers for a Total Authorization not -to -exceed $123,160. FINANCIAL IMPACT: Approval of Contract Amendment No. 3 will increase the total fiscal year authorization contract amount for Fehr & Peers by $23,160 to $123,160. Fehr & Peers was authorized a total amount of $100,000 for Lemon Ave. Interchange Construction Project Management Services and SR57/60 Congestion Relief Strategy Services from the Public Works Operating Budget for Contract Engineering Services in this current fiscal year. The total approved Fiscal Year 2017-2018 Public Works Operating Budget for Traffic Engineering Services is $215,000. To date, $70,000 has been encumbered for on-call consultant traffic engineering services by Stantec Consulting Services, Inc., DKS Associates, Iteris, Inc., and Kimley-Horn. There are sufficient funds in the Public Works Operating Budget to cover the expenditure. BACKGROUND: To augment the City's professional services, multiple traffic and transportation engineering consultants have been utilized by staff on an as needed basis. A three (3) year contract for on-call traffic and transportation engineering services was approved at the October 4, 2016 City Council meeting for Fehr & Peers. Amendment No.1 and Amendment No. 2 were approved at the December 2016 and May 2017 City Council Packet Pg. 64 meetings for on-call support services, respectively. The first Arterial Performance Report Card (Report Card) was completed by Fehr & Peers in 2015 and presented at the July 21, 2015 City Council Study Session. This Report Card was developed to identify the citywide arterial performance and measure the ongoing effectiveness of the Traffic Management System (TMS) that was deployed in 2009. There was a commitment to update the Report Card bi-annually. The proposed Report Card Update for 2017 will include the following: • Re-evaluate the arterial street system, • Analyze congestion reduction saving or "Benefit" in comparison to the investment or "Cost" over time, • Citywide and corridor -wide operational performance updates, • Vehicle delay and fuel consumption updates, • Corridor -level evaluation, • Speed and travel time, • Intersection queue lengths, • Hot spot/bottlenecks, and • Safety assessment on key arterial corridors PREPARED BY: ristian alpica, stE ate gineer 10/17/2017 REVIEWED BY: + 1912 24 CIA A& " A- s s imberly Young, S for Civil Enginor 1012/2017 idi , P i WTV IMIllector 10/9!2017 canna oney-WEN, Finan cifD irector 10/10/2017 Attachments: 1. 6.4.a Amendment No. 3 to Consultant Services Agreement 2. 6.4.b EXHIBIT A, Scope of Work 6.4 Packet Pg. 65 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 3 to Consultant Services Agreement ("Amendment No. 3") is made and entered into as of October 17, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and Fehr & Peers, (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A" the Consultant's Proposals, dated September 6, 2017 respectively. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit °A". 4. Integration. This Amendment No. 3 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 3 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 3 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 3 shall control. IN WITNESS hereof, the parties enter into this Amendment No. 3 on the year and day first above written. I 6.4.a Packet Pg. 66 "CONSULTANT" "CITY" Fehr & Peers CITY OF DIAMOND BAR By: .- By: Printed Name: 5�y�,7v I- Jimmy Lin, Mayor Title: 5 2 f/P By: ATTEST: Printed Name Title: Tommye A. Cribbins, City Clerk I►.lwZ!0WV1: a97_V21Is] 7ffl VLVAI David A. DeBerry, City Attorney 6.4.a Packet Pg. 67 FEHRtPEERS PROPOSAL Date: September 6, 2017 To: Christian Malpica, City of Diamond Bar From: Anna Luo Subject: Proposal to Provide On-call Support to City of Diamond Bar P17-1295 Fehr & Peers is pleased to support the City of Diamond Bar in providing on-call transportation planning/engineering services. Similar to the services we provided to the City previously, we will respond to City's requests and provide transportation services on a time and materials basis. We recommend a $23,160 budget to provide on-call services on the following tasks. • Complete an updated Report Card to monitor the performance of transportation system for the City of Diamond Bar • Prepare a safety assessment on key arterial corridors within the City of Diamond Bar Billing Rates Fehr & Peers will provide services to the City of Diamond Bar on an as -needed basis. A 10% discount rate will be applied to our standard billing rates (see attached) for this proposal. Anna Luo, P.E. Senior Associate 8141 E. Kaiser Boulevard I Suite 110 1 Anaheim, CA 92808 1 (714) 941-8800 1 Fax (949) 859-3209 www.fehrandpeers.com 6.4.b Packet Pg. 68 FEHR�PEERS 2017-2018 (July 2017 through June 2018) Hourly Billing Rates Classification Hourly Rate • Principal $220.00 - $330.00 • Senior Associate $170.00 - $325.00 • Associate $145.00 - $225.00 • Senior Engineer/Planner $130.00 - $185.00 • Engineer/Planner $110.00 - $150.00 • Senior Technical Support $130.00 - $190.00 • Senior Administrative Support $115.00 - $150.00 • Administrative Support $80.00 - $135.00 • Technician $105.00 - $145.00 • Intern $80.00 - $100.00 • Other Direct Costs /Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (53.5 cents per mile as of Jan 2017). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. Fehr & Peers reserves the right to change these rates at any time with or without advance notice. 6.4.b Packet Pg. 69 CITY COUNCIL 6.5 Agenda #: 6.5 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerL - TITLE: AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH ITERIS, INC. FOR ON-CALL TRAFFIC SIGNAL TIMING AND COMMUNICATION NETWORK SUPPORT. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve, and Authorize the Mayor to sign, Amendment No. 3 to Consultant Services Agreement with Iteris for a Total Authorization not -to -exceed $85,000. FINANCIAL IMPACT: Approval of Contract Amendment No. 3 will increase the total fiscal year authorization contract amount for Iteris, Inc. by $60,000 to $85,000. The total approved Fiscal Year 2017-2018 Public Works Operating Budget for Traffic Engineering Services is $215,000. To date, $70,000 has been encumbered for on-call consultant traffic engineering services with Stantec Consulting Services, Inc., DKS Associates, Iteris, Inc., and Kimley-Horn. Of that $70,000 encumbered, $25,000 was approved for Iteris, Inc. under the City Manager's authority in this current fiscal year. There are sufficient funds available in the Public Works budget to cover the expenditure. BACKGROUND/DISCUSSION: To augment the City's professional services, multiple traffic and transportation engineering consultants have been utilized by staff on an as needed basis. A three (3) year contract for on-call traffic and transportation engineering services was awarded to Iteris at the October 4, 2016 City Council meeting. Amendment No.1 and Amendment No. 2 were approved at the December 2016 and April 2017 City Council meetings for additional on-call support services, respectively. To ensure the City's traffic system operates efficiently and effectively, staff interviewed Iteris, Kimley-Horn and Stantec to review/discuss their experiences in providing support Packet Pg. 70 services for an Adaptive Traffic Control System, signal network communication and communication troubleshooting, and signal timing support. Based on these interviews, Iteris was determined to be most qualified to perform the services for the successful maintenance and operations of the updated City's traffic management system. In FY 17-18, Iteris has been authorized an amount of $25,000 to provide the following on-call support services: • Plan check support, • As -needed traffic analysis prompted by community requests, • IP addresses assignments for various traffic signal devices (BBS, Video Detection, etc.), • Field assessments, and • As needed construction management services. Amendment No. 3 is being requested to provide the following additional support tasks: • Traffic signal timing support, • Assistance during the deployment of the Adaptive Traffic Control System, • Communication network and troubleshooting support, • As needed ITS/Traffic System communication maintenance services, • Traffic control equipment configuration/integration, and • As needed TMC/Traffic Management System support. PREPARED BY: wqj& ristian Tafpica, s ociate Qkgineer 10117/2017 REVIEWED BY: Kimberly Young, sorior CAI Enginar 9/28/2017 Pamrnla oneywell, Finan irector 10/10/2017 Attachments: 1. 6.5.a Amendment No. 3 to Consultant Services Agreement 6.5 Packet Pg. 71 2. 6.5.b EXHIBIT A, Scope of Work 6.5 Packet Pg. 72 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 3 to Consultant Services Agreement ("Amendment No. 3") is made and entered into as of October 17, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and Iteris, Inc., (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 4, 2016, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A" the Consultant's Proposals, dated September 20, 2017 respectively. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit "A". 4. Integration. This Amendment No. 3 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 3 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 3 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 3 shall control. IN WITNESS hereof, the parties enter into this Amendment No. 3 on the year and day first above written. 1 6.5.a Packet Pg. 73 "CONSULTANT" Iteris, Inc. By: _ IZ4 Printed Name: Bernard K. Li Title: Assoc. Vice President By: Printed Name: Title: 2 "CITY" CITY OF DIAMOND BAR By: Jimmy Lin, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David A. DeBerry, City Attorney 6.5.a Packet Pg. 74 6.5.b *Iteris September 20, 2017 Mr. Christian Malpica Associate Engineer 21810 Copley Drive Diamond Bar, CA 91765 RE: 2017-2018 On -Call Timing and Communication Network Support Dear Christian, Iteris, Inc. (Iteris) is pleased to submit this proposal to the City of Diamond Bar in support of the City's ITS and traffic management needs. Iteris previously completed the design and integration of the City's ITS Phase 1 and completed the design of ITS Phase 2 projects. Iteris staff know the City of Diamond Bar infrastructure, traffic patterns and operations needs through our on-going projects forming a strong partnership to ensure Diamond Bar's traffic system operates efficient and effectively. Effective use of the ITS and traffic management systems requires proactive and routine maintenance of hardware and communication systems as well as the fine tuning of timing patterns throughout the City. For this reason, the City is requesting this proposal from Iteris to continue providing timing and communication support. Iteris is the most experienced transportation engineering firm specializing in the fields of traffic engineering, Traffic Signal Systems, Intelligent Transportation Systems (ITS) and transportation planning, headquartered in Southern California. The firm's knowledge of traffic engineering and operations enables staff to design and implement transportation solutions that help public agencies reduce traffic congestion, enhance system reliability and improve mobility. Iteris proposes Mr. Gabe Murillo, TE as the Project Manager for this project. He will be the principal contact with the City and other entities per the City's direction. As Project Manager, Mr. Murillo will respond to City requests to provide ongoing support for the City's timing and communication infrastructure. Mr. Murillo will be supported by several Iteris staff with expertise in ITS and traffic management as well as Transportation Engineering services and Operation and Maintenance support. Traffic systems have transitioned from stand-alone intersections that manage traffic entering an intersection to the high tech systems deployed today with advanced detection equipment and state-of- the-art communication systems. The traffic control devices consisted solely of devices that connected to equipment on the street through copper wires. These devices were maintained by City maintenance staff or private maintenance companies that typically employ electricians. The advanced traffic systems today require expertise that is not typically available with traffic signal electricians. Iteris Staff have the expertise to address the timing and communication issues that arise with today's modern systems. Packet Pg. 75 iteris SCOPE OF WORK Signal Timing Support As the City and neighboring Cities grow, so does traffic congestion and the amount of pedestrians out and about in neighborhoods and business centers. This along with the City's proximity to highly congested freeways and construction projects results in the need for routine fine tuning of signal timing as well as temporary adjustments for temporary planned or unplanned activities. There are instances where the City will need to construct a new intersection and developing effective timing for it is essential. Iteris has provided this support for the City of Diamond Bar over the course of the past 6 months. The following are a few examples of Iteris' support of the City: 1. Diamond Bar & Brea Canyon: Temporary timing modifications during construction, turn -on support, and final timing revisions after construction 2. Golden Springs & Lemon: Timing support 3. Diamond Bar Upgrades Phase 1: Timing conversions to D4 and controller swap outs 4. Pathfinder & Fernhollow: Timing adjustment in response to resident complaint regarding left turn 5. Brea Canyon & Silver Bullet: Timing adjustment in response to resident complaint regarding early green time out. 6. Lemon & Walnut: New signal Timing Plan procurement, controller configuration and signal turn - on support. 7. Grand Avenue ramp closure detour timing Future traffic control optimizations include the following: 1. Signal timing modifications along GS between Adel to Lavender 2. Signal timing modifications along DBB between Grand to Maple Hill Iteris also has a timing team capable of evaluating existing timing along a corridor and produce updates to better synchronize the intersections and increase traffic flow. This is a service that Iteris proposes to provide along corridors where intersections are clustered together such as around Diamond Bar & Grand should the City desire. Iteris will also be available to assist during the deployment of the adaptive system. The deployment should include update of signal timing parameters and optimization of coordination signal timing plans so that the adaptive system operation can be evaluated against optimal traffic signal operations. Adaptive Traffic Operations Support As the City ventures into the most technological advanced operations related to traffic control, it is essential to ensure the system is adequately monitored and maintained to provide optimum traffic operations on day 1 and years after the system is deployed. Iteris staff are experts with advanced traffic operations including adaptive traffic control operations and will provide the City of Diamond Bar with the necessary regular monitoring and maintenance for the on-going operation of the adaptive system. Many adaptive systems in the country are disabled primarily due to the inability of an agency to maintain the brain trust to continue to support and keep operational the advanced traffic system. Through this on-call, Iteris staff will regularly remotely access the traffic system and evaluate the operation to ensure any deficiencies are remedied as soon as identified. 6.5.b Packet Pg. 76 6.5.b iteris ITS and Traffic Control Equipment Configuration The latest ITS hardware and traffic control equipment requires careful configuration to ensure proper operation within the existing traffic system and within the communication framework as defined and managed by the City IT staff. The City is currently deploying an advanced traffic controller and will also deploy an extremely complex and specific controller software for the adaptive traffic system that will require experienced staff local to the City of Diamond Bar to support conversion of traffic controller parameters from existing controller to the next generation traffic controllers that will be deployed. The latest ITS hardware includes next generation HD CCTV cameras, Bluetooth traffic performance monitoring hardware, connected vehicle equipment and other future equipment that will support autonomous vehicles technology and Smart City technology. Iteris possesses the expert staff that will continue to ensure Diamond Bar is on the leading edge of traffic control technologies. Communication Support Maintaining timing requires tools and one of the best tools to quickly access and correct timing issues is the Traffic Control System (TCS). The City currently uses TransCore's TransSuite system which provides the ability to view current signal phases, cycles and a tool to revise them from the comfort of the City's Traffic Management Center (TMC). The system also updates all the signals clocks so that timing is synchronized throughout the City. The problem is that the TCS requires a well maintained communication network to collect the data it requires and carryout scheduled changes and on the spot modifications. Iteris' Staff have been responsible for the City's communication integration from its initiation to the current improvements that have been deployed as part of The City's Phase 1, Phase 2, and Phase 3 improvements. Our knowledge of the City's ITS equipment and the network that supports them is second to none. Under the proposed communication system support project, Iteris will be able to provide routine maintenance as well as emergency incident maintenance. This support will assure that all ITS equipment will be accessible and effective in serving the City's Engineering Staff. Packet Pg. 77 6.5.b iteris COST AND TERMS This On -Call support will be based on a time and material basis billed monthly with a Not -to -Exceed fee of $60,000. This amount is based on Iteris' support over the past six (6) months. Note that not all construction, development and incidents can be predicted and therefore the amount is an estimate of the support the City will require over a year. Should support needs be minimal, then there will be a surplus at the end of the year. Iteris will only provide support as requested and approved by the City's staff. The following are the standard rates that will be in effect for the duration of this contract for assigned staff and general staff categories. 2016-2017 Rates Staff Rates Gabe Murillo $280 Bernard li $290 Erlan Gomez $205 Alicia Yang $200 Braulio Ramirez $160 Al Admin $ 115 E1 Assistant I: Eng/Planner/Sys/Software $ 100 E2 Assistant II: Eng/Planner/Sys/Software $ 125 E3 Associate I: Eng/Planner/Sys/Software $ 145 E4 Associate II: Eng/Planner/Sys/Software $ 175 E5 Eng/Planner/Sys/Software $ 185 E6 Senior I: Eng/Planner/Sys/Software $ 195 E7 Senior II: Eng/Planner/Sys/Software $ 245 V1 Associate VP/VP 1 $ 215 V2 Associate VP/VP II $ 260 V3 Associate VP/VP III $ 290 V4 VP/Senior VP $ 340 Standard Terms and Conditions • Billings will be monthly at the individual Categories and Maximum Rates for the persons actually performing the work during the performance period and are subject to annual adjustments. • Expenses will be billed at cost plus 10 percent for services and handling. Expenses include project -related costs, such as subcontractor services, traffic counts, postage/delivery service, reproduction, transportation, and subsistence. Packet Pg. 78 iteris Thank you very much. Iteris looks forward to this opportunity to continue assisting the City on important and successful ITS planning, design and deployment projects. Please feel free to call me at 949-270- 9578, should you have any questions. Sincerely, Iteris, Inc. Gabe Murillo Associate Vice President Transportation Systems 6.5.b Packet Pg. 79 CITY COUNCIL 6.6 Agenda #: 6.6 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerL - TITLE: CONSULTANT SERVICES AGREEMENT WITH IMEG CORPORATION FOR THE SYCAMORE CANYON PARK SLOPE EROSION AND TRAIL REPAIRS PROJECT. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: A. Approve, and Authorize the Mayor to sign, a Consultant Services Agreement with IMEG in the Amount of $111,400, plus a Contingency Amount of $11,000 to be Approved by the City Manager for a Total Authorization Amount of $122,400; and, B. Appropriate $56,500 from the Quimby Fund Reserves to the CIP Budget for this project. FINANCIAL IMPACT: The total design cost, including contingency, is $122,400. The FY 2017-2018 Capital Improvement Program Budget has a current appropriation of $65,900 for the Sycamore Canyon Park Slope Erosion and Trail Repairs Project. An appropriation of $56,500 from the Quimby (Parks) Fund reserves to the FY17-18 CIP Budget is requested to cover the design costs for this project. The project is approved by the Federal Emergency Management Agency's (FEMA) Public Assistance Program which will reimbursement the City 75% of the total cost. In addition, the State will fund on a reimbursement basis 18.75% of the total cost. Based on these amounts, the City will ultimately be reimbursed an estimated $114,750 of the total $122,400 in design costs. BACKGROUND: As the result of heavy rains in January 2017, severe slope erosion occurred in Sycamore Canyon Park along an actively used trail within the park, west of the trail head along Diamond Bar Boulevard. Significant erosion also occurred adjacent to an LA Packet Pg. 80 County storm drain easement and under the exiting concrete stairs which are used by both trail enthusiasts and LA County Flood Control District for maintenance purposes. With these damages, the City performed emergency protective measures and closed the trail. The slope has been covered with visqueen and sandbags for erosion control purposes and there has been no further expansion of the failure area since the original event. In July 2017, a Request for Proposals (RFP) for the Sycamore Canyon Park Slope Erosion and Trail Repairs Project was released for engineering design services. City staff invited eight (8) consulting firms to submit proposals. On August 21, 2017 one (1) proposal was submitted by IMEG Corporation (IMEG). Staff consulted with the City Attorney and FEMA regarding the sole proposal and both indicated that it was acceptable to consider as long as the proposal meets all the City requirements. An evaluation committee met to review and evaluate the proposal using the following criteria: • Staff Qualifications • Approach/Methodology • Level of Effort (Staffing commitment and time allocation) • Ability to meet City's schedule and expectations • Relevant References (Record of performance) Given the evaluation criteria above, and based on IMEG qualifications, their understanding of the scope of work, technical expertise, and their relevant experience, staff is confident that IMEG will meet the demands of the project scope and schedule. The project schedule is tentatively set as follows: Award Design Contract October 17, 2017 Design Completed January 2018 Bid/Award Construction Contract March 2018 Begin Construction April 2018 Construction Completed June/July 2018 The proposed services also include the following optional services which will ultimately be required to implement the project: • Preparation of the a Storm Water Pollution Prevention Program (SWPPP)/Water Quality Documentation as required by the California MS4 Permit • Construction Support/Assistance PREPARED BY: 6.6 Packet Pg. 81 i I ristian Ta1pica, ssociate Ftg1neer 10/17/2017 REVIEWED BY: Kimberly Young, Sorlor CAI Enginar 10/312017 0 42 14A ArW " "'r'2 Manna oneywell, Finan irector 10/10/2017 Attachments: 1)1211w;l 11�'f idi i ector 10110/2017 1. 6.6.a Consultant Services Agreement 2. 6.6.b EXHIBIT A, RFP 3. 6.6.c EXHIBIT B, Proposal/Scope of Work 6.6 Packet Pg. 82 CONSULTING SERVICES AGREEMENT Design Professional 6.6.a THIS AGREEMENT (the "Agreement") is made as of October 17, 2017 by and between the City of Diamond Bar, a municipal corporation ("City") and IMEG Corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Christian Malpica, Associate Engineer (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect October 17, 2017 and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed One Hundred Eleven Thousand and Four Hundred Dollars ($111,400) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 1 I Page Packet Pg. 83 6.6.a C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 5% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing 2Page Packet Pg. 84 6.6.a requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. To the maximum extent permitted by Civil Code section 2782.8, Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Consultant's employees or Consultant's contractors; (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind; and (3) Any and all claims for loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined 3 1 P a g e Packet Pg. 85 6.6.a single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater; and (5) Professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a combined single limit of $1,000,000. If such insurance is on a claims made basis, Consultant agrees to keep such insurance in full force and effect for at least five years after termination or date of completion of this Agreement. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and except for professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. 4 1 P a g e Packet Pg. 86 6.6.a F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 5 1 P a g e Packet Pg. 87 6.6.a 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project Manager, Charles W. Lockman shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance 6 1 P a g e Packet Pg. 88 6.6.a of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within 130 calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 18. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 19. Reserve. 20. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the 7 1 P a g e Packet Pg. 89 Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 21. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 22. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 25. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" "CITY" 6.6.a 8Page Packet Pg. 90 IMEG Corporation 901 Via Piemonte, Suite 400 Ontario, CA 91764 Attn.: Charles W. Lockman City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: City Clerk 6.6.a 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" IMEG Corporation _,..m tr - if By: Printed Name: Title: Approved as to form: M David A. DeBerry, City Attorney "City" CITY OF DIAMOND BAR ATTEST: Tommye Cribbins, City Clerk *NOTE: If Consultant is a corporation, the City requires the following signature(s): 9 1 P a g e Packet Pg. 91 6.6.a -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 101Page Packet Pg. 92 DEPARTMENT OF PUBLIC WORDS CITY OF DIAMOND BAR CALIFORNIA REQUEST FOR PROPOSALS SYCAMORE CANYON TRAIL REPAIR ENGINEERING DESIGN SERVICES July 25, 2017 6.6.b Packet Pg. 93 CITY OF DIAMOND BAR Request for Proposals (RFP) and Specifications For 6.6.b SYCAMORE CAPON TRAIL REPAIR ENGINEERING DESIGN SERVICES Date: July 24, 2017 Department: Public Works Project Name: Sycamore Canyon Trail Repair Design Services Pre -Proposal Meeting: August 4, 2017 Time: 10:00 a.m. Proposal Due Date: August 21, 2017 Time: 2:00 p.m. Proposals must be submitted to the: City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, California 91765 Attn: Christian Malpica, Associate Engineer 1. GENERAL BACKGROUND As the result of heavy rains in January 2017, severe slope erosion occurred in Sycamore Canyon Park along an actively used trail within the park, west of the trail head along Diamond Bar Boulevard in Diamond Bar, California. Significant erosion also occurred adjacent to an LA County easement and under the exiting concrete stairs which are used by both trail enthusiasts and LA County Flood Control District for maintenance purposes. It was determined that the condition of the slope erosion posed an immediate hazardous condition to the public (trail enthusiasts), as such, the City performed emergency protective measures to reduce this condition. The slope has been covered with visqueen and sandbags for erosion control purposes. There has been no further expansion of the failure area since the original event. The project is approved and will be funded by the Federal Emergency Management Agency's (FEMA) Public Assistance Program. This project is to be in compliance with the applicable Federal, State, and Local laws and regulations. The City contracted with Ninyo & Moore to provide a geotechnical evaluation for the repair of the slope and concrete stairs. Their report presents their findings, conclusions 21Page Packet Pg. 94 6.6.b and recommendation regarding the repair of the slope. Ninyo & Moore's Report, dated March 23, 2017, is attached as Exhibit "A" to this RFP and any proposed slope repair design shall follow the recommendations outlined in the report. 11. PROPOSAL REQUIREMENTS A. General Invitation of Proposals The City of Diamond Bar is inviting qualified engineering firms to submit proposals for the Sycamore Canyon Trail Repair Engineering Design Services. The purpose of this Request for Proposals (RFP) is to have a qualified, professional and responsive firm to provide the engineering design services to the City of Diamond Bar. The Public Works Department will administer this Agreement. Copies of the Request for Proposals may be obtained from the Public Works Department and questions shall be directed to Christian Malpica, Associate Engineer, at (909) 839- 7042. B. Scope of Work The professional firm's services will be employed to provide high quality and, timely, expertise. The scope of work includes, but is not limited to the following tasks: 1. Project research, including utility research to obtain as -built plans and record data, grading plans, drainage plans, and irrigation plans. This will include the review of the Ninyo & Moore Geotechnical Report provided by City for grading purposes. 2. Obtain and secure permits from LA County Flood Control District. 3. Topographic survey to include top and toes of slopes, flowline of the slope terrace drains, locations of existing drainage inlets, top and bottom of stairs including landings, and locations of all tress (tree type, trunk diameter greater than 3") within the survey area. 4. Prepare preliminary demolition, grading & drainage plans for the slope recons- truction to show key spot elevations, approximate gradients and locations of swales and drainage inlets, limits of work and sections are required. 5. Prepare final grading & drainage plans at a scale of 1" = 20' with 1 -foot contours. Grading plan to include Title sheet and details, construction details and drainage modifications. 6. Prepare a landscape repair/remediation plan specifying planting and/or hydroseed applications for the slopes damaged by the recent storms. This will include 31Pa()c Packet Pg. 95 6.6.b landscape and irrigation plans prepared by a landscape architect. 7. Using City's boilerplate, prepare cost estimates and specifications, including Engineer's Quantity/Cost Estimates at time of initial plan check submittal and revised at the conclusion of plan check. Prepare Technical Specifications for civil, landscape and irrigation portions. 8. Conduct site visits and verify field conditions with the information provided in the Ninyo & Moore Report. 9. The Consultant shall prepare and submit a cost estimate in tabular form showing quantity, unit price and total cost. 10. Provide assistance during the bidding period. The Consultant shall provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, the Consultant shall make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. 11. It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition), the Standard Plans for Public Works Construction (latest edition), the California on Uniform Traffic Control Devices (MUTCD), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the Director of Public Works or his designee. C. Examination of Work Area A mandatory pre -proposal meeting will be held on Friday, August 4, 2017 at 10:00 a.m. at the project site for all interested proposers. Attendance at this meeting is a prerequisite to submit a proposal to the City. Proposers are responsible for familiarizing themselves with the work area. Submission of a proposal shall be deemed conclusive evidence that such that attendance to the meeting has been made by each proposer and shall constitute a waiver by each of all claims of error in the proposal, withdrawal of the proposal, or combination thereof, under the executed agreement, or any revision thereof. Please RSVP via email to cmalpica@diamondbarca.gov by no later than Wednesday, August 2, 2017 to confirm your attendance. 4 1 P a g e Packet Pg. 96 D, Project Schedule The following is the expected schedule for the project: Milestone Pre -Proposal Meeting Proposals Due Award Design Contract Design Competed Construction Contract Award Construction Begin Construction Completed E. Basis of Award Date August 4, 2017 August 21, 2017 September 19, 2017 November 2017 6.6.b January 2018 February 2018 (upon weather condition) April 2018 City Council is not obligated to award a contract and reserves the right to reject all proposals. If City Council determines to award a contract, it is not obligated to make the award to the low proposer. The award, if given, will be within ninety (90) calendar days after evaluation of proposals. The City will evaluate the information submitted. The evaluation will consider but not limited to the following criteria: 1. Consultant's demonstrated understanding of the scope of work. 2. Completeness of proposal. 3. Firm's track record and key project team members' experience and record in performing similar work. 4. Timeliness in accomplishing the design work assignment. 5. Approach to the work including task breakdown and staffing. 6. Reports of references, and the willingness to agree to all terms of the Professional Services Agreement. 7. References 8. Fees. The City of Diamond Bar reserves the right to accept or reject any or all proposals or to waive any defects or irregularities in the proposals or selection processes. F. Execution of Agreement The agreement shall be signed by the successful proposer and returned with the required insurance within ten (10) days, not including Sundays and legal holidays, after the City has provided written notice that the contract has been awarded. Failure to execute agreement and file acceptable insurance documents as provided herein shall be just cause, at City option, for annulment of the contract award. 51Pa-c Packet Pg. 97 6.6.b Should the successful proposer decline to execute a contract, City Council has the option to either reject all proposals and call for new proposals or accept one of the other proposals. G. Qualifications of Proposers All proposers shall furnish satisfactory evidence to the City that they have similar design and construction experience to the operation described herein. If they have not sufficient experience, they must show that they have had sufficient experience in comparable fields or employ qualified personnel to comply with the requirements of this agreement. H. Proposal Format and Content In addition to reading and understanding the requirements of Proposal Requirements, A -G, each proposal shall contain the following and be submitted using the same sequence: 1. All submittals must meet the requirements set forth in the Request for Proposal. 2. All proposals must be submitted in a sealed envelope, addressed to the City at the above -referenced address. Each sealed envelope containing an Original Proposal and three (3) copies must be plainly marked on the outside as "Sycamore Canyon Trail Repair Engineering Design Services" with Consultant's name, address, and his/her license number, if applicable. If forwarded by mail, the sealed envelope containing the Proposal must be enclosed in another envelope addressed to the City of Diamond Bar, c/o Department of Public Works, 21810 E. Copley Drive, Diamond Bar, California, 91765. 3. A statement that this RFP shall be incorporated in its entirety as a part of the Consultant's quote. 4. A written statement of your firm's willingness to accept the terms of the agreement. 5. A statement that the services to be provided, and fees therein, will be in accordance with the City's RFP. 6. A single and separate section with the heading "Exceptions to the City's Request for Proposals" containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Consultant's proposal is contingent and which shall take precedent over this RFP. 7. A written statement by the Consultant that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. 8. A written statement by the Consultant shall allow all authorized federal, state, county, and the City of Diamond Bar officials access to place of work, books, 61Pa-c Packet Pg. 98 6.6.b documents, papers, fiscal, payroll materials, and other relevant contract. records pertinent to this project. All relevant records shall be retained for at least five (5) years. 9. A written statement that the Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. 10.A written statement that the Consultant shall comply with the California Labor Code. 11.A written statement that the Consultant shall comply with the Copeland Anti - kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. Consultant shall limit their proposal up to twenty (20) pages, excluding cover and resumes. Consultant shall review the City's standard Consulting Services Agreement, attached as Exhibit B to this RFP. The Consultant shall submit (if applicable) any requested contract modifications as an attachment to their proposal (not counted in the 20 page limit) A brief cover letter summarizing key points of the proposal that must be signed by an individual with authority to bind the Consultant and should state all conditions proposed are valid for a period of at least ninety (90) calendar days. I. Project Understanding Discuss the methodology and approaches that will be used in the development of the alternatives and design options. Discuss key design features and concepts and how they are employed for the slope repair. Also identify any potential concerns or considerations and recommendations for further course of actions. J. Project Team Provide an organization chart indicating principals and key project team members with their areas of expertise. Also provide resumes of the key personnel involved with this project including personnel from sub -consultants. For the project manager, include information for three recent projects on his/her records of completion compared to the original project schedule. K. Relevant Experience List a maximum of three (3) projects of similar scope with contract amounts which your firm as the primary has designed for other public agencies. For each project, provide the following information: agency, project cost, project completion year, project manager's name, and sub -consultant. 7 1 P a e Packet Pg. 99 L. Program Scheduling 6.6.b Provide a project Gantt chart identifying milestones for the major tasks in the development of the Plans and Specifications, beginning with the Notice to Proceed. The goal of the overall project is to have all the repairs completed by April 2018. M. Resource Requirements/Fee Schedule Provide a man-hour and fee estimate. Also provide a "Not to Exceeds' fee for the project and all assumptions upon which the estimates are based in a separate sealed envelope labeled "FEE PROPOSAL." Provided the hourly rates of all personnel assigned to the project. These rates will used to negotiate any additional work the City may request. N. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the contract. The selected Consultant must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant and sub -consultant (if any), and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in the consultant's disqualification. Q. References List of references for similar projects must be provided. Include contact person, addresses, and telephone numbers. M. SUBMITTAL OF PROPOSAL To be eligible for consideration, interested firms must submit four (4) proposals to the City of Diamond Bar no later than 2:00 p.m. MondaV, August 21 2017. The envelope shall be clearly marked with the notation "DO NOT OPEN — PROPOSAL FOR THE SYCAMORE CANYON TRAIL REPAIR ENGINEERING DESIGN SERVICES." 81Pa(-)c Packet Pg. 100 6.6.b Enclosed is a copy of the consulting services agreement for your information. If you have any questions regarding this request, please contact Christian Malpica, Associate Engineer, at (909) 839-7042. Sincerely, David . Li .E. Director of Public Works/City Engineer Attachments; Exhibit "A" - Geotechnical Report from Ninyo & Moore Exhibit "B" - Consulting Services Agreement 91Pac Packet Pg. 101 EXh GeotechnlcaP and Environmental Scrences Consultants GEOTECHNICAL EVALUATION SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD DIAMOND BAR, CALIFORNIA PREPARED FOR: City of Diamond Bar 21810 Copley Drive Diamond Bar, California 91765 Ninyo & Moore Geotechnical and Environmental Sciences Consultants 475 Goddard Suite 200 Irvine, California 92618 March 23, 2017 Project No. 208460006 475 Goddard, Suite 700 • lrmne, California 92618 Phone (949) 753-7070 • Fax(949)753-7071 41flyu.* t+r1. San Dego• IMne • tosAngeles • rtarKWCucarnonga Oakland • SanFrandsco • San Jose • Samwento tyoYEhna '4 Vegas • R)"ix • Tucson - ftscottvauey+ Flagstaff • Denver • Broomfield • Housron u�"' Packet Pg. 102 Geotechnical and Environmental Sciences Consukants March 23, 2017. Project No. 208460006 Ms. Kimberly Young City of Diamond Bar 21810 Copley Drive Diamond Bar, California 91765 Subject: Geotechnical Evaluation Sycamore Canyon Trail repair South Diamond Bar Boulevard Diamond Bar, California Dear Ms. Young: In accordance with your request and authorization, we have performed a geotechnical evaluation for the repair of the slope and concrete stairs located within the Sycamore Canyon Park, west of South Diamond Bar Boulevard in Diamond Bar, California. Our study was conducted in general accordance with the scope of services presented in our proposal dated February 2, 2017. This report presents our findings, conclusions and recommendations regarding the repair of the slope. We appreciate the opportunity to be of service on this project. Sincerely, NINYO & MOORE Q 9 James J. Barton, PG, CEG cx3rs r ,� " l ! Senior Geologist j,, �{y i� I1•r• nay\ JJB/DBCfKSY/sc/mlc Distribution: (1) Addressee (via e-mail) No.GE209S UP, 3-34�Iq Daniel Chu, PhD, PE, GE Chief Geotechnical Engineer 6.6.b 475 Goddard, Suite 200 • Irvine. California 92618 • Phone {949( 753-7070 - Fax (949) 753-7071ce ndnyu•hlyonre Sanolego • wre • imAngem • RanchoCueamonga - Oakland SanFrarx= • Sanlose • Summento 19nOAn�nlh Packet PgLasVegas - Phoenix • Tucson - Prescott Valkp • Flagstaff c)enver • BroomfWkl • HOUSIOn ., - . a• .-- 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 TABLE OF CONTENTS Paye 1. INTRODUCTION ..................................................................................................................1 2. SCOPE OF SERVICES............................................................................................................1 Figure 2 3. PROJECT BACKGROUND....................................................................................................2 Aerial Photograph 4. SITE CONDITIONS................................................................................................................3 Figure 5 5. SUBSURFACE EVALUATION AND LABORATORY TESTING......................................4 — RegionaI Geology 6. GEOLOGIC AND SUBSURFACE CONDITIONS................................................................5 Figure 8 — Typical Reconstructed Slope Profile 6.1. Regional Geologic Setting............................................................................................5 6.2. Site Geology.................................................................................................................5 7. GROUNDWATER ...................................................................................................................5 8. SLOPE EROSION....................................................................................................................6 9. DISCUSSION AND CONCLUSIONS....................................................................................E 10. RECOMMENDATIONS..........................................................................................................7 10.1. Earthwork.....................................................................................................................7 10.1.1. Pre -Construction Conference............................................................................... 8 10.1.2. Clearing and Grubbing........................................................................................ 8 10.1.3. Excavation...........................................................................................................8 10.1.4. Materials for Fill ..................... ............................................................................ 9 10.1.5. Slope Reconstruction..........................................................................................9 10.1.6. Surficial Slope Stability....................................................................................10 10.1.7. Fill Placement and Compaction........................................................................11 10.1.8. Corrosivity........................................................................................................11 10.1.9. Concrete Type and Placement...........................................................................12 10.1.10. Drainage............................................................................................................13 11. CONSTRUCTION OBSERVATION....................................................................................13 12. LIMITATIONS.......................................................................................................................14 13. REFERENCES.......................................................................................................................16 Figures Figure 1 — Site Location Figure 2 —1980 Grading Plan Figure 3 --a Aerial Photograph Figure 4 2001 Typical Repair Section Figure 5 Boring Locations Figure 6 — RegionaI Geology Figure 7 — Repair Plan Figure 8 — Typical Reconstructed Slope Profile ff!! Packet Pg. 104 209460006 R Gw Eval i �'� y������J��� 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 Appendices Appendix A— Photographic Documentation Appendix B — Boring Logs Appendix C — Laboratory Testing /�/In 2084e0006 x yea eves Packet Pg. 105 ya 6.6.b South Diamond Bar Boulevard Diamond Bar, California 1. INTRODUCTION March 23, 2017 Project No. 208460006 In accordance with your request, we have performed a geotechnical evaluation for the repair of the slope and concrete stairs located within Sycamore Canyon Park, west of South Diamond Bar Boulevard in Diamond Bar (Figure 1). The concrete stairs are located within a storm drain easement of the Los Angeles County Flood Control District. The stairs trend down a relatively steep graded fill slope to a storm drain outlet at Sycamore Canyon Creek. We understand that during the rains in January, 2017, significant erosion occurred adjacent to and under the concrete stairs. The purpose of our geotechnical services was to evaluate the soil and geologic conditions within the eroded area adjacent to the concrete stairs in order to develop geotechnical recommendations for the repair of the stairs. and slope. 2. SCOPE OF SERVICES Our scope of services was performed in accordance with our proposal dated February 2, 2017 and included the following: Review of geotechnical reports for the adjacent subdivision including grading plans and geotechnical reports for the existing slope, as well as coordination with representatives of the City on access and planning. Review of in-house published geologic -maps and literature, groundwater data, topographic maps, and stereoscopic aerial photographs. • A site reconnaissance to document the surface conditions and to mark out boring locations for clearance from Underground Service Alert. • Subsurface exploration consisting of the excavation, sampling, and logging of three, hand - auger borings in the eroded areas up to a depth of approximately 11 feet. • Laboratory testing including an evaluation of in-situ moisture and density, percentage of particles finer than the No. 200 sieve, Atterberg limits, Proctor density, shear strength, and soil corrosivity. a Data compilation and engineering analysis of the information obtained from our background review, subsurface evaluation, and laboratory testing. • Preparation of this report including our findings, conclusions, and recommendations regarding the geotechnical aspects of the project. 203460006 R Geo Evai Packet Pg. 106 1 %Y%/H�1.ti 6.6.b South Diamond Bar Boulevard Diamond Bar, California 3. PROJECT BACKGROUND March 23, 2017 Project No. 208460006 The project area is situated on a P/2 to 1 (horizontal to vertical) graded fill slope up to approximately 110 feet high. The slope was graded around 1980 to 1982. The grading was observed and field density testing was performed by Lockwood -Singh & Associates (LSA) as part of a mass residential development for Unit 1 of Tract 37034 (LSA, 1982). Based on a review of the report dated October 29, 1982 by LSA, the project area was previously a northerly trending drainage tributary. Fill soils up to approximately 100 feet deep were placed in the vicinity of the existing stairs (Figure 2). Prior to the placement of fill soils, existing alluvial soils were removed and recompacted (LSA, 1982). The fill soils were generally compacted to 90 percent or more relative compaction. In areas where the fill slope was higher than 75 feet, the fill was reportedly compacted to 95 percent relative compaction. A subsurface drain was reportedly installed near the center of the pre-existing drainage tributary. In addition, an approximate 5 -foot -diameter storm drain was installed at a relatively shallow depth within a 15 -foot -wide easement above the pre-existing tributary (Figure 2). Details regarding the storm drain construction were not available at the time of this report. In 1999, Converse Consultants (CC) evaluated two shallow slope failures along the slope. One of the failures, referred to as Slide No. 2, was near the current area of erosion (Figure 3). At that time, CC hand-augered three borings up to a depth of approximately 61/2 feet in the area of the pre-existing failure (CC, 1999). According to the report by CC, the near surface soils were subject to wetting and drying resulting in expansion of the soils which impacted the shear strength of the soils (CC, 1999). The weakening of the soils and relatively steep slope inclination reportedly resulted in a shallow surficial slope failure. In addition, plugged down drains and animal burrows reportedly contributed to the shallow failures. Repair recommendations were provided which included removal and recompacting up to approximately 6 feet of the existing fill soils (CC, 1999). Prior to the placement of fill soils, recommendations were provided to construct a keyway excavation of approximately 8 feet wide and two feet deep into firm ground at the toe of the failure. In addition, recommendations were provided to reinforce the fill with geogrid layers (9 -feet -wide) at one foot vertical intervals. A Packet Pg // . 107 JV/172484GOQQb R Clea F.val 2y0 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 subdrain was recommended at the heel of the excavation. A typical repair section as presented in the report by CC is presented in Figure 4 In 2001, Leighton and Associates (LA), was onsite to observe and provide field density testing during the repair of the slope in the vicinity of the stairs. The appropriate limits of the reconstructed slope are presented on Figure 5. The results of LA's observation and testing services were presented in their report dated July 6, 2001. According to the report, the slope repairs occurred during the period of May 16 and June 8, 2001 by Brongo Construction (LA, 2001). The onsite soils were reportedly used to reconstruct the slope. Some imported soils consisting of silty sand with gravel and cobbles were also used. The reconstruction was performed in general accordance with the recommendations presented in CC report dated November 3, 1999. The fill was reportedly compacted to 90 percent relative compaction or more (LA, 2001). A 4 -inch -diameter subdrain with gravel and fabric was also installed near the heel of the toe key excavation as recommended by CC. In January 2017, significant erosion occurred below the upper drainage terrace located above the storm drain (Figure 5). According to Mr. Anthony Jordan, representative for the City of Diamond Bar Parks and Maintenance, a significant amount of debris flowed down from the upper drainage terrace drain and clogged the inlet pipe, resulting in an overflow and erosion of the slope adjacent to and under the stairs. 4. SITE CONDITIONS On February 1, 2017, our representative was on site to meet with Mr. Chris Malpica, Engineer with City of Diamond Bar, and Anthony Jordan, Parks and Maintenance Supervisor, to review the site conditions. The concrete stairs are situated on a relatively steep graded fill slope up to about 110 feet in height (Figure 2). The slope includes three concrete lined drainage terraces (upper, middle and lower) with a concrete platform at each terrace level adjacent to the stairs. On each side of the platform, an inlet drain of approximately 18 to 24 inches in diameter is present. No distress was observed in the concrete platforms or within the concrete stairs. The drains connect to an approximately 60 -inch -diameter reinforced concrete pipe (RCP) which is roughly 6 // Packet Pg. 108 2OS460006 R Geo Eval 3 ��ryInB0 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 or more feet below the stairs. The RCP outlets at the base of the slope through a relatively large outlet structure which drains to Sycamore Creep. At the time of our site visit, photographs were taken to document the site conditions. Selected photographs are presented in Appendix A. A brief description of the site conditions is presented below. • Evidence of soil and debris layers was observed adjacent to the drain inlet along the upper drainage terrace (Photographs 1 and 2). • Erosion and undermining of the concrete stairs were observed below the upper drainage terrace (Photographs 3-6). The undermining of the stairs resulted in a cavity of approximately 8 feet in depth. • The storm drain and portions of the previously placed geogrid layers were partially exposed along the east side of the stairs (Photograph 5). The vertical spacing of the exposed geogrid layers is approximately 20 inches. • The subdrain outlet from the previous slope repair between the upper and middle drainage terraces is exposed near the level of the middle drainage terrace (Photograph 7). • Erosion up to about 4 feet deep was observed below the middle drainage terrace (Photographs 8 and 9). • Sorne relatively shallow erosion gulleys were observed below the lower drainage terrace and adjacent to the storm drain headwall structure at the base of the slope (Photographs 10 through 14). 5. SUBSURFACE EVALUATION AND LABORATORY TESTING Our subsurface evaluation was conducted on February 9, 2017, and consisted of excavation, logging, and sampling of three hand -auger borings up to a depth of approximately 11 feet. The approximate locations of the borings are shown on Figure 5. The purpose of the borings was to evaluate the subsurface conditions and to collect samples for laboratory testing. Logs of the exploratory borings are presented in Appendix B. Laboratory testing was performed to evaluate in-situ moisture and density, Proctor density, percentage of particles Ener than the No. 200 sieve, Atterberg limits, Proctor density, shear Pa=ket. 109 208466095 R Geo Eval 4 6.6.b South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 strength, and soil corrosivity. Our laboratory test results are presented on the boring logs in Appendix B and in Appendix C. 6. GEOLOGIC AND SUBSURFACE CONDITIONS 6.1. Regional Geologic Setting The project site is located within the Peninsular Range Geomorphic Province. The Peninsular Ranges consist of a northwest -southeast oriented complex of blocks separated by similar trending faults (Norris and Webb, 1990). No active faults are known to be in close proximity to the site. Based on a review of geologic literature and the as -built report by LSA (1982), the site is underlain by interbedded marine sediments of the Soquel member of the Miocene age Puente Formation (Figure 6). The geologic structure in the area can be characterized as undulating beds of sandstone and siltstone with varying bedding attitudes ranging from approximately 4 degrees to 24 degrees from the horizontal. No landslides or adverse bedding within the slope area were documented by LSA. 6.2. Site Geology The materials encountered in the borings generally consisted of loose to medium dense clayey and silty sand fall soils with some siltstone fragments to the depths explored. In addition, some layers of sandy clay and silt were also encountered. Based on a review of the grading plan, we anticipate the fill soils in the area of the erosion extend to depths of up to about 80 feet below the concrete stairs. The loose and disturbed soils from the erosion are generally about 2 feet deep. 7. GROUNDWATER Groundwater or groundwater seepage was not encountered during the excavations of the borings or in the slope area. Variations in the location and level of groundwater in the project area will occur due to irrigation, seasonal precipitation, and other factors which may not have been evident at the time of field evaluation. [:E=ketPg. 110 20846GOo6 a Geo evwi �Ay� 6.6.b South Diamond Bar Boulevard Diamond Bar, California S. SLOPE EROSION March 23, 2017 Project No. 208460006 Based on our observations and subsurface evaluation, erosion gullet's were generated along the edge of the stairs up to approximately 8 feet deep as a result of excessive water overflowing the concrete lined terrace drainages. Relatively near vertical slopes were exposed in the galleys. No significant surficial slumping or evidence of global instability was observed along the slope adjacent to the concrete stairs such as scarps, significant bulges of the slope near the toe, and horizontal and vertical movements near the top of the slope. Accordingly, the slope is considered to have performed well for the past 35 years. 9. DISCUSSION AND CONCLUSIONS Erosion of a relatively steep graded fill slope occurred during the rains in January, 2017. The erosion resulted in cavities up to approximately 8 feet deep adjacent to and partially under concrete stairs within the Los Angeles County Flood Control District storm drain easement. The purpose of our geotechnical services was to evaluate the subsurface soil and geologic conditions associated with the erosion and to provide recormnendations for repair of the slope and associated concrete stairs. Our work included reviewing geotechnical reports associated with the as -built construction in 1982 of the slope by LSA, an evaluation of a prior surficial slope failure in the area of the concrete stairs by CC in 1999, and the repair of the surficial slope failure by LA in 2001 as well as performing a subsurface evaluation associated with the existing eroded slope. According to the report by CC, a previous surficial slope failure occurred near the east side of the stairs in the upper portion of the slope. The failure was reportedly due to a combination of weakening of the fill soils fiom wetting and drying of the soils on a relatively steep slope as well as excessive storm runoff from the drainage terraces and clogged drainages. Based on our observations and subsurface evaluation, the erosion of the slope was primarily the result of excessive runoff from the upper- concrete line drainage terrace. The inlet drain at the Lipper drainage terrace above an existing 60 -inch -diameter storm drain had been clogged forcing water to run off the terrace and down the slope adjacent to the stairs. In addition,.inlet drains near Pg. 111 208460006 R Gca Eval 6 //nyo[:Ek:e:t 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 the middle drainage terrace adjacent to the stairs contained debris which partially diverted the drain flow. No significant surficial slumping or gross instability of the slope was observed. 10. RECOMMENDATIONS Based on our site reconnaissance, subsurface exploration, and evaluation of existing site conditions, the eroded slope area should be repaired and reconfigured so as to provide access. along the storm drain easement and park trails. In order to repair the slope, we recommend removing and recompacting the disturbed fill adjacent to an under the concrete stairs with limited access equipment or manual labor. Prior to excavating, the concrete stairs between the lower and upper drainage terraces should be removed. The recompaction of the existing soils should include reinforcing the fill with a geogrid fabric generally placed horizontally at approximately 1 to 2 -foot vertical intervals to provide an adequate factor of safety for the relatively steep reconstructed slope. In the area of the previous repaired slope, the layers of the geogrid should overlap at the elevation of the existing geogrid. The existing storm drain below the stairs should be protected in-place. Detailed repair recommendations are provided in the following sections of this report. We recommend that a licensed civil engineer review this report and prepare a reconstruction plan with as -built topographic information for permitting and bidding purposes. The civil engineer should evaluate the existing drainage facilities and provide update design, if appropriate. When repair plans are prepared, we recommend we review the plans for conformance to our recommendations. 10.1, Earthwork Based on our understanding of the project, the earthwork at the site is expected to consist of excavation and removal of accumulated debris and loose soils, and excavation and compaction of earth materials for the slope reconstruction and support of new concrete stairs. Import soils are anticipated to attain the planned finish grade elevation. l Packet Pg. 112 209460006 R Geo Eval '] ��nB 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 10.1.1. Pre -Construction. Conference We recommend that a pre -construction conference be held. The owner and/or their representative, the governing agencies' representatives, the civil engineer, the geotechnical engineer, and the contractor should be in attendance to discuss the work plan and project schedule. 10.1.2. Clearing and Grubbing Prior to excavating or other carthwork, the site should be cleared of vegetation and existing concrete stairs from the upper to lower drainage terraces. No significant erosion was present below the lower drainage terrace or in the area of the concrete platforms at the terrace levels. Limits of removal of the stairs and/or platforms should be evaluated at the time of construction by the geotechnical consultant. Materials generated from the clearing operations should be removed from the project site and disposed at a legal dump site. Obstructions which extend below the planned improvements should be removed and replaced with compacted fill. 1.01.3. Excavation Based on our observation during our subsurface exploration at the site, we anticipate that excavations in the existing fill should be feasible with the use of hand labor and limited access earthmoving equipment in good working order. The site soils are comprised predominately of clayey and silty sand with some gravel and cobbles. Due to the generally cohesionless nature of the soils, relatively steep excavations may be subject to sloughing or caving. In our opinion, temporary slopes excavated to a depth of up to approximately 10 feet should be stable at a slope gradient of 1:1 (horizontal to vertical) or flatter. Some surficial sloughing may occur and temporary slopes should be evaluated in the field by the geotechnical consultant. Trench excavations should conform with the Occupational Safety and Health Administration (OSHA) regulations and guidelines. Packet Pg. 113 2OS460006 R Geo Fval 8 N.ny 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 10.1.4. Materials for Fill In general, we anticipate that the existing on --site materials will be suitable for re -use as fill. Import fill materials, if any, should consist of granular soil with very low to low expansion potential (expansion index ranging between 0 and 50). Imported soil should be evaluated by the geotechnical consultant prior to importing to the site. On-site and import fill material should be free of trash, debris, roots, vegetation, or other deleterious materials. Fill should generally be free of rocks or hard lumps of material in excess of 4 inches in diameter. Earth materials that do not conform to our recommended specifications for fill should be selectively removed from the project site and disposed of at a legal dump site. 10.1.5. Slope Reconstruction The eroded slope area should be repaired and reconfigured to restore access along the storm drain easement. Prior to reconstructing the slope, the concrete stairs should be removed from the upper to lower drainage terraces (Figure 7). Depending on the erosion at each of the drainage terraces, some repair of the concrete platform at each terrace landing may be appropriate. The extent of the reconstruction near the concrete platforms at the drainage terrace levels should be evaluated by the geotechnical consultant at the time of construction. The existing loose fill soils adjacent to and under the concrete stairs should be removed down to the firm and unyielding fill soils. Based on our evaluation, we anticipate the loose soils are on the order of approximately 2 feet deep. The existing subdrain from the previous slope repair (if exposed) and the existing storm drain should be protected during the remedial grading. In addition, some of the existing geotextile fabric from the previous repair will be exposed in the temporary cut along the upper slope area. The geogrid should also be protected during the removal of the loose soils. In order to reconstruct the slope, bi-axial geogrid reinforcements (Tcnsar BX1200 or equivalent) should be incorporated into the compacted fill zone as presented in Figure 8. Appropriate geogrid reinforcement design and placement recommendations are Packet Pg. 114 708460006 R Geo Eval 9 Vo 6.6.6 South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 presented in Section 10.1.6. The fill materials should be compacted in accordance with the recommendations presented in Section 10.1.7. The slope repair should be performed under the observation and testing of the geotechnical consultant and should conform to local grading codes. It is imperative that the repaired slope areas be adequately vegetated and maintained to reduce the likelihood of future erosion or surficial failures. We recommend that slope landscaping consist of a mixture of both shallow and deep-rooted plant varieties in accordance with the recommendations of a landscape architect. Drought tolerant vegetation should be considered. Plastic. sheeting should be readily available to cover the slope in the event of rainfall until the landscaping is established. 10.1.6. Surfi'rcial Slope Stability Surficial stability analysis of the subject slope area was perforined to 1) assess the suitability of a slope repair technique that incorporates the use of bi-axial geogrids in a compacted fill mass, and 2) develop design parameters for the slope repair (including reconstructed slope gradient, and length, spacing, and strength of geogrids). The intent of the surficial stability analysis was to evaluate the surficial erosion potential of the reconstructed slope areas above and below the drainage terraces. In light of the relatively steep slope gradient and the granular fill soils, the surficial stability of the slope is less than 1.5 when analyzed for the occurrence of a 4 -foot zone of saturation beneath the slope face. Our analysis indicates that by placing approximately 7 feet long biaxial geogrids at a uniform vertical' spacing of approximately 1 to 2 feet, the factor of safety against surficial instability can be enhanced to 1.5 or greater. The long term design strength of such geogrids should be 450 pounds per linear foot or higher. We estimate that a 11/2 foot spacing, 25 layers of geogrids can generally be accommodated within the upper slope (between the upper and middle drainage terrace) and 20 layers of geogrids can be placed within the lower slope (between the middle and lower drainage terrace). �ket. 115 209460006 R Geo Eval 10 #117BE 6.6.b South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 In the area of the existing geogrid layers between the upper and middle drainage terraces (Figure 5), the geogrid layers for the reconstructed slope should be placed at the elevation of the existing geogrid. The geogrid layers should overlap one foot or more in accordance with the manufacturer specifications. Based on our observations, we anticipate the existing geogrid layers are at a spacing of approximately 1'!2 to 2 feet. In the area below the lower drainage terrace (Figure 5), the erosion is relatively minor with erosion gullet's less than approximately X % feet deep. The limits of the repair work and extent" of the geogrid layers should be evaluated by the geotechnical consultant at the time of construction. Subsurface drainage should be provided at the base of each section of reconstructed slope as presented on Figure 8. 10.1.7. Fill Placement and Compaction Fill should be placed and compacted in accordance with project specifications and sound construction practices. Fill materials should be compacted to a relative compaction of 90 percent as evaluated by ASTM International (ASTM) test method D 1557. Fill materials should be moisture -conditioned to near the optimum laboratory moisture content. The lift thickness for fill soils will vary depending on the type of compaction equipment used, but should generally be placed in horizontal lifts not exceeding 8 inches in loose thickness. Fill should be tested for specified compaction level by the geotechnical consultant. 10.1.8. Corrosivity The corrosion potential of the site soils was evaluated using the results of a selected, representative sample. Laboratory testing was performed to evaluate pH, minimum electrical resistivity, soluble sulfate, and chloride content. Soluble sulfate content is addressed in the following section of this report. The soil pH and minimum resistivity tests were performed in accordance with California Test Method (CT) 643. The test for chloride content of the soils was performed using CT 422. Sulfate testing was performed in general accordance with CT 417. The laboratory test results are presented in Appendix C. Pg208460006 R Gca Fval 1 t //y[Hk:e:1 6.6.b South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 The chloride content of the soil sample was approximately 45 parts per million (ppm). The sulfate content of the tested sample was approximately 0.003 percent. The value of soil pH was approximately 7.5 for the tested soil sample, and the electrical resistivity measured in the laboratory was approximately 1,628 ohm -centimeters (ohm -cm). Based on the laboratory test results and California Department of Transportation (2012) corrosion criteria, the soils at the project site can be classified as non -corrosive, which is defined as having earth materials with less than 500 ppm chlorides, less than 0.20 percent sulfates (i.e., 2,000 ppm), a pH of 5.5 or more or an electrical resistivity of 1,000 ohm -cm or more. 10.1.9. Concrete Type and Placement Concrete in contact with soil or water that contains high concentrations of water-soluble sulfates can be subject to premature chemical and/or physical deterioration. The samples tested during this evaluation indicated a water-soluble sulfate content of approximately 0.003 percent (i.e., about 3 ppm). Based on the California Building; Code (CBC) criteria (CBC, 2013), the potential for sulfate attack is negligible fo'r water- soluble sulfate contents in soils ranging from 0.00 percent to 0.10 percent by weight (0 to 1,000 ppm), indicating that the on-site soils may be considered to have a negligible potential for sulfate attach. Therefore, based on a CBC criteria (CBC, 2013), Type 11 cement may be used for concrete construction. The concrete should have a water - cement ratio no higher than 0.50 by weight for normal weigh aggregate concrete and a 28 -day compressive strength of 3,000 psi or more. in order to reduce the potential for shrinkage cracks in the concrete during curing, we recommend that the concrete be placed with a slump of 4 inches based on ASTM C 143. The slump should be checked periodically at the site prior to concrete placement. We also recommend that crack control joints be provided in slabs in accordance with the recommendations of the structural engineer to reduce the potential for distress due to minor soil movement and concrete shrinkage. We firrther recommend that concrete cover over reinforcing steel for slabs -on -grade and foundations be provided in Packet Pg. 117 20M60006 R Ge� eval 12 #- 117 6.6.b South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 accordance with CBC (2013). The structural engineer should be consulted for additional. reinforced concrete specifications. 10.1.10. Drainage Good surface drainage is imperative for satisfactory site performance. Positive drainage should be provided and maintained to transport surface water away from top of the slope. Positive drainage is defined as a slope of 2 percent or more over a distance of 5 feet or more away from top of slopes. Surface waters should not be allowed to flow over slope face. A licensed civil engineer should evaluate and update the design of the existing drainage facilities, if appropriate. Routine maintenance of the drainage facilities should be performed, including removing accumulated debris prior to anticipated storms, as well as cleaning accumulated debris between heavy rainfall events during the rainy season. 11. CONSTRUCTION OBSERVATION The recommendations provided in this report are based on our understanding of the proposed project and our evaluation of the data collected based on subsurface conditions disclosed by widely spaced borings. It is imperative that the interpolated subsurface conditions be checked by the geotechnical consultant during construction. Observation and testing of compacted fill should also be performed by the geotechnical consultant during construction. We further recommend that the project plans and specifications be reviewed by this office prior to construction. In addition, we should review the plans and specifications prior to construction. It should be noted that, upon review of these documents, some recommendations presented in this report might be revised or modified. During construction, we recommend that the duties of the geotechnical consultant include, but not be limited to: • Observing clearing, grubbing, and removals, if appropriate. Observing excavation bottoms and the placement and compaction of fill, if appropriate. Packet Pg. 118 208460006 R Geo Lval 13 N%I1 1v , E_,,--- 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 • Evaluating imported materials prior to their use as fill, as appropriate. • Performing field tests to evaluate fill compaction, as appropriate. The recommendations provided in this report assume that Ninyo & Moore will be retained as the geotechnical consultant during the remedial work for this project. If another geotechnical consultant is selected, we request that the selected consultant indicate to the City and to our firm in writing that our recommendations are understood and that they are in full agreement with our recommendations. 12. LIMITATIONS The geotechnical evaluation presented in this report has been conducted in general accordance with current practice and the standard of care exercised by geotechnical consultants performing similar tasks in the project area. No warranty expressed or implied, is made regarding the conclusions, recommendations, and opinions presented in this report. There is no evaluation detailed enough to reveal every surface and/or subsurface condition. Variations may exist and conditions not observed or described in this report may be encountered during construction. Uncertainties relative to subsurface conditions can be reduced through subsurface exploration. This document is intended to be used only in its entirety No portion of the document, by itself, is designed to completely represent any aspect of the project described herein. Ninyo & Moore should be contacted if the reader requires additional information or has questions regarding the content, interpretations presented, or completeness of this document. This report is intended for planning only. Our conclusions, recommendations, and opinions are based on an analysis of the observed site conditions. if geotechnical or environmental conditions different from those described in this report are encountered, our office should be notified, and additional recommendations, if warranted, will be provided upon request. It should be understood that the conditions of a site could change with time as a result of natural processes or the activities of man at the subject site or nearby sites. In addition, changes to the applicable laws, regulations, codes, and standards of practice may occur due to government action or the i -lff� Packet Pg. 119 208460006 R Geo 6val ] [} %Y 6.6.6 South Diamond Bar Boulevard Diamond Bar, California March 23, 2017 Project No. 208460006 broadening of knowledge. The findings of this report may, therefore, be invalidated over time, in part or in whole, by changes over which Ninyo & Moore has no control. This report is intended exclusively for use by the client. Any use or reuse of the findings, conclusions, and/or recommendations of this report by parties other than the client is undertaken at said parties' sole risk. ���� Packet Pg. 120 208460006 R ce® Evai l 5 6.6.b South Diamond Bar Boulevard March 23, 2017 Diamond Bar, California Project No. 208460006 13. REFERENCES California Building Standards Commission, 2013, California Building Code: California Code of Regulations, Title 24, Part 2, Volumes 1 and 2, based on the 2012 international Building Code. California Department of Conservation, Division of Mines and Geology, State of California, 1998, Seismic Hazard Zone Report for the San Dimas 7.5 Minute Quadrangle, Los Angeles County, California, Seismic Hazard Zone Report 032. California Department of Conservation, Division of Mines and Geology, State of California, 1999, Seismic Hazard Zones Official Map, San Dimas Quadrangle, 7.5 -Minute Series, Open -File Report 98-23, Scale 1:24,000, dated March 25. California Department of Transportation, 2012, Corrosion Guidelines, Version 2.0, dated November. City of Diamond Bar, 1999, Report to FEMA Regarding Landslide at Sycamore Canyon Park 22930 E. Golden Springs Drive, Diamond Bar, CA 91765, dated July 20. City of Diamond Bar, 2001, Contract Documents and Specifications for Landslide Repair at Sycamore Canyon Park, dated March 12. CONNECTExplorer, 2017, explorer.pictometry.com, Oblique Aerial Photograph, dated March 9, 2011. Converse Consultants, 1999, Preliminary Geotechnical Investigation Report, Surficial Slope Failures, Sycamore Canyon Park, 22930 Golden Springs Road, Diamond Bar, California, Converse Project Number 98-31-144-01, dated November 3. Dibblee, Thomas W. Jr., 2002, Geologic Map of the San Dimas and Ontario Quadrangles, Los Angeles and San Bernardino Counties, California, Map # DF -91, Scale 1:24,000. Google Earth, 2017, Site Location at 34.005872 degrees North, -117.809677 degrees West, http://earth.google.com, historical images reviewed include years 1994, 1995, 2002 through 2009, 2011, and 2013 through 2016, accessed January 8. Historical Aerials, 2017, http://www.historicacrials.com/, accessed February 8. Leighton and Associates, Inc., 2001, Geotechnical Report of Slope Repairs, Sycamore canyon Park, 22930 Golden Springs Road, City of Diamond Bar, California, Project Number 2910164-153, dated July 6. Lockwood -Singh & Associates, 1982, As -Built Compaction, As -Built Geologic Report, Lots 1- 42, Tract No. 37034 (Unit 1), Diamond Bar Area (Los Angeles County), California, dated October 29. Ninyo & Moore, 2017, Proposal for Geotechnical Evaluation, Sycamore Canyon Trail Repair, South Diamond Bar Boulevard, Diamond Bar, California, dated February 2. United States Geological Survey, 1966 (Photorevised 1981), San Dimas, California Quadrangle Map, 7.5 Minute Series: Scale 1:24,000. 2V 11 0%460006 R (iea Evnl 1 (j Nfnya Packet Pg. 121 South Diamond Bar Boulevard Diamond Bar, California Source USDA Date 1-2-53 AERIAL PHOTOGRAPHS Flight AXJ-9K March 23, 2017 Project No. 208460006 Numbers 106 and 107 Scale 1: 20,000 6.6.b �kel. 122 2.09460006 R Geo Eval 17 IV" .9A 6.6.b oy - uRr crseex kn f !VRflCKpI• �j � j .YE. q 1l 1 i •. � `- J J , 4p 8clf OR IS ren- y`V 9 -BALCFNA`fl �tc44h� Com! �a � l� � r \ �4H'•'S',ft; \�r��, �1 - ; 'tiu J r ' 'I � } ,1,�----.. I F AR IT4 �\ {' I a '(� • Tib�oa _. r� P,INTENn ,ZR J� tid® 1 1p try A�f 1 J-7011 rmollf CANS SITEkir. `S �, ;II,I, y yr O �__ kE . r7f _ n o i'. Breaell I=a �1L p Can J Q01,01 4, Q�J _ sG04 � �i f �� $ ,-._� � ...� � E` •1 •'�: ..�F - /`Q�,Y � 11� Oc I jr '.�� 77 coy f !!O( v 1 1 OUNTAIN tAuRcLi wa _ /.. i ,ISANJ" `A ,; 1, {-R/fJGE1.4t3f- REFERENCE: 7.5 MINUTE USGS TOPOGRAPHIC MAP OF SAN DIMAS AND YORBA LINDA, CALIFORNIA QUADRANGLES, DATED 2.015, SCALE. 1:24000. N Y 17 SCALE IN FEET N N 0 2,000 4,000 NOTE: DIMENSIONS, DIRECTIONS AND LOCATIONS ARE APPROXIMATE Q N N J /�/iny►o/� jjaare SITE LOCATION Co 41 PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR o SOUTH DIAMOND BAR BOULEVARD DIAMOND BAR, CALIFORNIA m 205460006 4 3117 _ FIGURE Packet Pg. 123 6.6.b STORM DRAIN EASEMENT YI 1 .Q• I I p P \ } '.r5 1 5/`.t(�111111° i f _ I �) IP/•'�-. t .� • . _ rY, \S Y }� + 1 � `' 1, �\ \ 5 s� r a—�4• s5 �54i �' '�� '4 �'1'r Ir f t/ f i.�'_'.-.1'�, ,��y4J'.( +;' . j 1 \ 3 1 JJJI/l P -T V 4—�IJ! 7r; l�I�sf ,,1 � ..f•.�,. Imm 1 ,ASTORM D JrY \ �"�' �•? `', �if lJ,t 1 f :; '"7' � - II : . , .I' r �. r''- I- :11 �. Y. r 1♦ � 9d J x,Jr•c • �- .]� J � ` r rte, � `y N SCALE IN FEET 0 40 80 REFERENCE: LANCO EMGINEERING, 1960, GRADING PLAN FOR TRACT NOTE: DIMENSIONS, DIRECTIONS AND LOCATIONS AFIE APPROXIMATE, NOS. 37034, 37873, 37874 AND 32457, PATEN JANUARY 1S. /%/II�O�/jeare 1980 GRADING PLAN FIGURE PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR - SOUTH DIAMOND BAR BOULEVARD Packet Pg. 124 208460006 3117 DIAMOND BAR, CALIFORNIA ij 1 1• � i 5 t I I � f 77, •: { rl i I 1 I i t f.o JrY \ �"�' �•? `', �if lJ,t 1 f :; '"7' � - II : . , .I' r �. r''- I- :11 �. Y. r 1♦ � 9d J x,Jr•c • �- .]� J � ` r rte, � `y N SCALE IN FEET 0 40 80 REFERENCE: LANCO EMGINEERING, 1960, GRADING PLAN FOR TRACT NOTE: DIMENSIONS, DIRECTIONS AND LOCATIONS AFIE APPROXIMATE, NOS. 37034, 37873, 37874 AND 32457, PATEN JANUARY 1S. /%/II�O�/jeare 1980 GRADING PLAN FIGURE PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR - SOUTH DIAMOND BAR BOULEVARD Packet Pg. 124 208460006 3117 DIAMOND BAR, CALIFORNIA _RIO LOBOS ROAD r , �m 7 • i" ` „ 4h a 6.6.b LEGEND �* REFERENCE: CONNECT EXPLORER, 2017, EXPLORER. PICTOMETRY.COM, OBLIQUE AERIAL PHOTOGRAPH, Q APPROXIMATE AHEA OF PREVIOUS m 0 DATED MARCH 8, 2011. SLOPE FAILURE AND REPAIR GENERAL AREA OF CURRENT °i NOT TO SCALE EROSION, FEBRUARY 2017 0 NOTE:DIMENSIONS, DIRECTIONS AND LOCATIONS ARFAPPROXIFATE, - AERIAL PHOTOGRAPH FIGURE ©I PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD 208464006 3117DIAMOND BAR, CALIFORNIA Packet Pg. 125 N W ,... x LUZ SLOPE r= U. (Slide Na. 2) N 0 a w3!S PIPE PILE TO BE REMOVED (Slide No. 1) GEOGRID 9' LONG AT 1 FOOT EXISTING Slide No. - / VERTICAL INTERVALS TERRACE (Slide No, 2) — ORIGINAL SLOPE FACE (Approx. 1.6 TO 1) SLIDE SURFACE REMOVE S MATERIAL COMPETENT r / SOIL BE - w 4 ar iC w 2 UITABLE z w SUBDRAIN OUTLET PIPE 2' DEEP REFERENCE: CONVERSE CONSULTANTS, 1999, PREUWNARY GEOTECHNICAL INVESTIGATION REPORT, SURFICIAL SLOPE FAILURES, SYCAMORE CANYON PARK, 22930 GOLDEN SPRINGS ROAD, DIAMOND BAR, CALIFORNIA, CONVERSE PROJECT NO. 99-31-144-01, DATED NOVEMBER 3. /fftl�D� nnre 2001 TYPICAL REPAIR SECTION NOT TO SCALE PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD NOTE: DIMENSIONS, DIRECTIONS AND LOCATIONS ARE APPROXIMATE. ,208460006 3117 DIAMOND BAR, CALIFORNIA FIGURE `7 co N r 11 d Y v a. REFERENCE: CONVERSE CONSULTANTS, 1999, CONSTRUCTION PLAN, SYCAMORE CANYON PARK IN THE ti CITY OF DAMOND BAR, 22930 GOLDEN SPRINGS ROAD, DATED NOVEMBER 3. 770 - - S1arm Droiq out t ` SYCAMORE CANYON CREEK r:PD �y s �pf^ d00 TD -11.0r O (lAWer) Terrace Gunite Drainage c9c?0 ' —Limits of Compact Fill Slap 431� t D \ _ _- �--- -ter-• - - . _v_ - �Q�yra/ `c' BBQ Gunite Drainage Terrace middle) aa� . BH -3 "'L SBH -2 �. -TS6DE NO. 2 (19 8 f nu ed Drainage. Terrace 8' x 2' Ke a - -- = — Dralrlage Terrace (Dlril fr BH -5 - - Seo r- ' ',-Sub rain Pipe 890 - i QI Ai O 1� 0 M 790 �-�- 800 - Gunite Drainage Terrace ,.S\O ` C, 8101- 1 �+ p '" V% ON ! TD -1-4 5tadrs 820 ----� 830 BH -1 Gur,ire Drainage ` �.t 'b { 8' x 2' Keyway er+oce fF 1340-,Bc.f / 3 ni TDD -112 Subdrain Pipe 860` ---� 880 _ GL'tWe Dr t arRaQe TCrraaC 870 ``- ti N T -- ch d d v d LEGEND LIMITS OF SLOPE DISTRESS AS OF JULY, 2000; B-3 BORING BY NINYO & MOORE (2017); REPAIRED JULY, 2001 (LEIGHTON AND ASSOCIATES) ' TO_11.2 TD=TOTAL DEPTH IN FEET APPROXIMATE LIMITS OF EROSION AS OF BH -5 BORING BY CONVERSE (1999); FEBRUARY 9, 2017 TD=TOTAL DEPTH IN FEET 0 J SCALE IN FEET tfiW7ff9 arfa BORING LOCATIONS PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR of 0 50 100 SOUTH DIAMOND BAR BOULEVARD c NOTE: DIMENSIONS, DIREC7ONSAND LOCATIONSARE APPROXIMATE, n 208460006 3117 DIAMOND BAR, CALIFORNIA FIGURE 5 6.6.b 7. NY' Mia•{FV. f�•!• TC}lV aQ �Y► l` i l s ly. vQ / j •,• l ;9 1 J''+� idJi ill •4f1 • II - .i4f• �,. n •' ~ L � ''per � . ,. Ei r:.' ,l � :•..~ :' (Fl �: < v t � - a \ - - � i ri 74 r5. _N. {J' 4 ! j „ s�Y 1C+uJtlsm got 10 sQ{S ! •,.� ` ' {' t it• •)/ _ - ro, � val $; �,✓� ,'� �� 1' 0 J l IIT^r - iJ i �, �•Q my 4 a Is Oa y1/My ek ! `2 10 00E -, Tmy Qr's r t' 1 <.1 1111 .w�, 1 - Tiny c TI11C(1 a ai � C la 12 14 15 14) � -f _1. 1 Tmy ` mcg -', , �/ Tiny Tl) to ' SITE ba T�nr~ _ ick- lan I < < i RtCCI T 1: ! X20ri TBS TV _s f :Trig S REFERENCE: DIBBLEE, T.W., JR., 2002, GEOLOGIC MAP OF THE SAN DIMAS AND ONTARIO QUADRANGLES, LOS ANGELES AND SAN BERNARDINO COUNTIES, CALIFORNIA, MAP #DF -91, SCALE: 1:24,000. LEGEND N IQ—a—] ALLUVIUM a. PUENTE FORMATION Y Tmy (YORBA SHALE MEMBER) ti PUENTE FORMATION N SCALE IN FEET Tmc (CONGLOMEHATF FACIES) - - (SOUELSANDSTONE) UENTE FORMATION p 2,400 4,eaa FT -sl Q m NOTE: DIMENSIONS, DIRECTIONS AND LOCA -110N5 AREAPPROXIMATE. GECILOC7IC CONTACT o r //11 O� �Qr '" REGIONAL GEOLOGY FIGURE L'1 oI PROJECT NO, DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD 208460006 3/17 DIAMOND BAR, CALIFORNIA Packet Pg. 128 a) 04 REFERENCE: CONVERSE CONSULTANTS, 1999, CONSTRUCTION PLAN, SYCAMORE CANYON PARKIN THE CITY OF CAMOND BAR, 22930 GOLDEN SPRINGS ROAD, DATED NOVEMBER S. -no Storm Vzom Ou SYCAMORE CANYON CREEK (D 190 % (L AR, 790- Boo G �_cwer Dra ma UrWerOde 411 ce t C,,,p,,L FW SIOPe 820 1940 83D QA 4110f 's", Middle DT8:lr"ag'- Terrace x 2-' Key-w,-cy 84C 850 --'1LSL!DF- NO. 2 ff Subdrain Pire :% Sao Tvrace UpperDrainageETO nrcQge 6 x 2' Kewway 880 Drainage Terrace (Dfzt) Sao '�—Subdrain Pipe 890 LEGEND IL C REMOVE AND REOMPACT SLOPE REMOVE CONCRETE It STAIRS O #07 REPAIR PLAN FIGURE V417 IL SCALE IN FEET oI 0 50 100 PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD o NOTE: DIMENSIONS. DIRECTIONS AND -OrATICNS ARE APPROXIMATE. 208460006 3117 DIAMOND BAR, CALIFORNIA F FILL SLOPE PROJECTED PLANE GEOGRID BX 1200, T LONG AT APPROXIMATELY 1.b' VERTICAL INTERVALS EXISTING GROUND 1 TO 1 MAXIMUM FROM r r TOE OF SLOPE TO APPROVED GROUND rr DRAINAGE TERRACE OUTLET PIPE r r r' 2 M rrr � r 2% MIN. i J� — I �- _ KEY DEPTH 8' MIN. 2 MIN` 1 LOWEST BENCH (KEY) PERFORATED PIPE, 4 INCHES OR LARGER SCHEDULE 40 PVC OR EQUAL WITH CRUSH STRENGTH OF 1000 PSI OR MORE INSTALLED WITH PERFOHATIONS DOWN. r 4' MIN. DRAINAGE TERRACE f COMPACTED FILL _ r• r� r •fir-- rr rrrrr T7�+� r BENCH INCLINED SLIGHTLY INTO SLOPE (TYPICAL) SUBDRAIN DETAIL 314 -INCH OPEN -GRADED GRAVEL WRAPPED IN AN APPROVED GEOFABRIC 1 �� T -CONNECTION BENCH HEIGHT VARIES r rr �ir�iri,� ,rte —Ilf_ REMOVE UNSUITABLE MATERIAL NOTES: 1) THE EXTENT OF BENCHING AND REMOVAL OF DRAINAGE TERRACE SHOULD BE EVALUATED AT TIME OF CONSTRUCTION. 2) THE PLACEMENT OF THE GFOGRID SHOULD BE PER THE MANUFACTURER SPECIFICATIONS. (SEE DETAIL) f wo pk imp NON PERFOFIATED OUTLET PIPE 2 FILTER MATERIAL FILTER MATERIAL SHALL BE CLASS II PERMEABLE MATERIAL PER STATE OF CALIFORNIA STANDARD SPECIFICATION OR APPROVED GRAVEL AND FILTER FABRIC WRAP ALTERNATIVE CLASS II GRADATION GEOFABRIC �► • 12 INCHES OR MORE -1► i / 4 INCHES OR MORE T -CONNECTION DETAIL PERFORATED PIPE SLOPED AT I% OR MORE TOWARD 10 FEET OUTLETPIPE ---\ OR MORE EACH SIDE CAP NOTE: 1AS AN ALTERNATIVE, AN APPROVED GEOCOMPOSITE DRAIN SYSTEM MAY BE USED 6.6.b %lJ��a�e TYPICAL RECONSTRUCTED SLOPE PROFILE FIGURE PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD 208460006 3117 DIAMOND BAR, CALIFORNIA Packet Pg. 130 luu 314" 90100 I� 31B" 40-100 No. 4 25-40 No. 8 18-33 NON-PEHFORATED No. 30 5-15 OUTLET PIPE — NOTE: 1AS AN ALTERNATIVE, AN APPROVED GEOCOMPOSITE DRAIN SYSTEM MAY BE USED 6.6.b %lJ��a�e TYPICAL RECONSTRUCTED SLOPE PROFILE FIGURE PROJECT NO. DATE SYCAMORE CANYON TRAIL REPAIR SOUTH DIAMOND BAR BOULEVARD 208460006 3117 DIAMOND BAR, CALIFORNIA Packet Pg. 130 South Diamond Bar Boulevard Diamond Bat, California APPENDIX A PHO'T'OGRAPHIC DOCUMENTATION March 23, 2017 Project No. 208460006 6.6.6 208d60GO6RGeoLTva� Ar�T��®, Packet Pg. 131 South Diamond Bar Boulevard Diamond Bar, California Photograph 1: Photograph 2: Appendix A Project No. 208460006 Remnants of a soil layer above inlet drain at upper drainage terrace. Remnants of soil and debris layers upgradient of the upper drainage terrace. 6.6.6 208460006 a I Packet Pg. 132 9 South Diamond Bar Boulevard Diamond Bar, California Photograph 3: Photograph 4: Appendix A Project No. 208460006 Drain Inlet Upper drainage terrace; undermining of drainage swale and stairs Undermining of the stairs below the upper drainage terrace. 6.6.b 208460006APacket Pg. 133 2 South Diamond Bar Boulevard Diamond Bar, California Storm Drain Photograph 5: Photograph 6: Appendix A Project No. 208460006 Gcogi id !• ,J 1 r j� i� 4 -V;( iaw� Erosion adjacent to storm drain below the upper drainage terrace. Some erosion on west side of stairs below upper drainage terrace. 6.6.b 208460006A 3 1 Packet Pg. 134 South Diamond Bay Boulevard Diamond Bar, California Photograph 7: Photograph 8: Appendix A Project No. 208460006 Existing subdrain outlet at middle drainage terrace. Erosion below the middle drainage terrace. 6.6.6 M460006APacket Pg. 135 4 South Diamond Bar Boulevard Diamond Bar, California Photograph 9: Photograph 10: Appendix A Project No. 208460006 Erosion and undermining of stairs below middle drainage terrace. Erosion below the lower terrace. 6.6.b 2084ON06 hPacket Pg. 136 5 South Diamond Bar Boulevard Diamond Bar, California Photograph 11: Photograph 12: Appendix A Project No. 208460006 Some erosion on the west of the stairs below the lower terrace. •r 7 Storm drain headwall structure at base of slope. 6.6.b 208460006 n 6 1 Packet Pg. 137 South Diamond Bar Boulevard Diamond Bar, California Photograph 13: Photograph 14: Appendix A Project No. 208460006 Some erosion on the west side of headwall structure. Erosion near the northwest side of the headwall structure. 6.6.b 208460006 APacket Pg. 138 7 6.6.b South Diamond Bar Boulevard Diamond Bar, California APPENDIX B BORING LOGS March 23, 2017 Project No. 208460006 Field Procedure for the Collection of Disturbed Samples Disturbed soil samples were obtained in the field using the following methods. Bulk Samples Bulk samples of representative earth materials were obtained from the exploratory excavations. The samples were bagged and transported to the laboratory for testing. Field Procedure for the Collection of Relatively Undisturbed Samples Relatively undisturbed soil samples were obtained in the field using the following methods. The Split -Barrel knocker Bar Sampler The sampler, with an external diameter of 3.0 inches, was lined with 1 -inch long, thin brass rings with inside diameters of approximately 2.4 inches. The sampler was manually driven into the ground with a hammer weighing approximately 35 pounds. The samples were removed from the sample barrel in the brass rings, sealed, and transported to the laboratory for testing. 208460006 R Geo Eva] /4/ o Packet Pg. 139 J/ SOIL CLASSIFICATION SPOOLING CABLE OR CATHEAD I CHART PER ASTM D 2488 GRAIN AUTOMATIC TRIP HAMMER M ODIFIED SPT SPLIT BARREL DESCRIPTION SECONDARY DIVISIONS PRIMARY DIVISIONS Very Loose � 4 5 8 5 3 Loose 5-10 9-21 GROUPSYMBOL.•. Medium 11-30 22-63 B-20 15-42 Dense 6-10 ;f GW well -graded GRAVEL Dense 31 -50 64-105 CLEAN GRAVEL Very Dense f� GP poorly graded GRAVEL > 26 Thumb -sized to less than 5% fine Coarse 3/4 - 3" 314 - 3° S' GW -GM well -graded GRAVEL with silt GRAVEL GRAVEL with Pea-sized to more than DUAL #4 - 3/4" GP -GM poorly graded GRAVEL with silt 50% of coarse CLASSIFICATIONS GW -GC well -graded GRAVEL with clay Coarse fraction 5% to 12% fine ► GP -GC poorly graded GRAVEL with clay retained on Sugar -sued to Sand No. 4 sieve #40 - #10 0.017 - 0.079" rock -salt -sized GRAVEL with Flour -sized to GM silty GRAVEL #200 #4Q GC clayey GRAVEL COARSE- FINES; GRAINED Fines more than 3' smaller GC -Glut silty, clayey GRAVEL SOILS 12% fine more than 50% retainedCLEAN SAND SW well -graded SAND SP poorly graded SAND on No. 200 less than 5%p fine sieve SW -SM well -graded SAND with silt SAND with SP -SM poorly graded SAND with silt °SAND 50% or moreDUAL SW -SC well -graded SAND with clay of coarse CLASSIFICATIONS SP -SC poorly graded SAND with clay passes No. 4 sieve Stu! silty SAND SAND with FINES v'•' SC clayey SAND more than 12% fine SC -SM silty, clayey SAND CL lean CLAY SILT and INORGANIC ML SILT CL -ML silty CLAY CLAY liquid limit OL (PI > 4) organic CLAY FINE- less than 50°/. GRAINED ORGANIC SOILS ' ` OL (PI < 4) organic SILT 50% or CH fat CLAY more passes SILT and INORGANIC No. 200 sieve CLAY MH elastic SILT OH (plots on or organic CLAY liquid limit 50% or more ORGANIC above WA line) OH (plots below organic SILT A"line) Highly Organic Soils PT Peat APPARENT DENSITY - COARSE-GRAINED SOIL SIZE SPOOLING CABLE OR CATHEAD I AUTOMATIOTRIPHAMMER GRAIN AUTOMATIC TRIP HAMMER M ODIFIED SPT SPLIT BARREL DESCRIPTION SIZE SIZE JPPROXIMATE L SIZE 14 Very Loose � 4 5 8 5 3 Loose 5-10 9-21 4-7 6-14 Medium 11-30 22-63 B-20 15-42 Dense 6-10 Fist -sized to Dense 31 -50 64-105 21-33 43-70 Very Dense >50 > 105 > 33 > 70 Burp. 6.6.b GRAIN SIZE SIEVE GRAIN AUTOMATIC TRIP HAMMER M ODIFIED SPT SPLIT BARREL DESCRIPTION SIZE SIZE JPPROXIMATE L SIZE 14 Soft 2-4 3-5 1-3 Larger than Boulders > 17' > 12^ basketball -sized Stiff 9-15 11-20 6-10 Fist -sized to Cobbles 3 -12' 3-12" basketball -sized Hard >30 > 39 > 20 > 26 Thumb -sized to Coarse 3/4 - 3" 314 - 3° fist -size Gravel Pea-sized to Fine #4 - 3/4" 0.19 - 0.75" thumb -sized Rock -salt -sized to Coarse #10 - #4 0.079 0.19" pea-sized Sugar -sued to Sand Medium #40 - #10 0.017 - 0.079" rock -salt -sized 0,0029- Flour -sized to Fine #200 #4Q 0.017" sugar -sized Flour sized and Fines Passing #200 < 0.0029" smaller PLASTICITY CHART 70 0 60 d 50 Lu CH or OH O 40 oil 2 � 30 ~ CL or OL MH or OH u F.. 20 to Q J t0 CL 7 4 CL -ML ML or OL 0 0 10 20 30 40 50 60 70 80 50 100 LIQUID LIMIT (LL), % .1&1144.`■1yi191:[il1111lUM.`iUIW"W-11-111.112LOY-llIL01 01 Explanation of USCS Method of Soil Classification CONSISTENCY - FINE-GRAINED SOIL ly TENG SPOOLING CABLE OR CATHEAD MODIFIED SPT SPLIT BARREL .. .+ AUTOMATIC TRIP HAMMER M ODIFIED SPT SPLIT BARREL Very Soft <2 <3 <1 <2 Soft 2-4 3-5 1-3 2-3 Firm 5-8 6-10 4-5 4-6 Stiff 9-15 11-20 6-10 7-13 Very Stiff 16-30 21-39 11-20 14-26 Hard >30 > 39 > 20 > 26 .1&1144.`■1yi191:[il1111lUM.`iUIW"W-11-111.112LOY-llIL01 01 Explanation of USCS Method of Soil Classification 6.6.b W d E Z U) CS Q US BORING LOG EXPLANATION SHEET _ ~ O _U; �_ Z W U) C6 to 0 W C) '5> CO J m 0Of d 0 0 Bulk sample. Modified split -barrel drive sampler. No recovery with modified split -barrel drive sampler. Sample retained by others. Standard Penetration Test (SPT). 5 No recovery with a SPT. xxrxx Shelby tube sample. Distance pushed in inches/length of sample recovered in inches. No recovery with Shelby tube sampler. Continuous Push Sample. Seepage. to 7 — Groundwater encountered during drilling. i Groundwater measured after drilling. SM MAJOR MATERIAL TYPE (SOIL): Solid line denotes unit change. -- — -- --- CL --------------------------- Dashed line denotes material change.. Attitudes: Strike/Dip b: Bedding c: Contact 15 j: Joint f: Fracture F: Fault es: Clay Seam s: Shear bss: Basal Slide Surface sf: Shear Fracture sz: Shear Zone sbs: Shear Bedding Surface The total depth line is a solid line that is drawn at the bottom of the boring. BORING LOG Explanation of Boring Log Symbols 07 PROJECT NO. DATE FIGURE Packet Pg. 141 6.6.b Lu DATE DRILLED 2/9/17 BORING NO. Br1 LL U Z as < p 4 0. GROUND ELEVATION 798'± (MSL) SHEET 1 OF 1 0 w p CO Qui F ua METHOD OF DRILLING Hand Auger e o m 0 } ¢ DRIVE WEIGHT 35 lbs. (Slide Hammer) DROP 30" p [Y U SAMPLED BY CG LOGGED BY CG REVIEWED BY JJB DESCRIPTIONIINTERPRETATION 0 SM FILL: Light brown, moist, loose to medium dense, silty SAND. 36 18.6 97.0 SC Brown, moist, loose to medium dense, clayey SAND; few silt; few gravel size clasts of reddish yellow, moist, sandy siltstone, 22 17.7 5 85 16.0 L05.3 ' 59 Medium dense. 10- 91 13.9 Light brown. Total Depth � 11.0 feet. Groundwater was not encountered during drilling. Backfilled with cuttings on 2/9/17. Notes: Groundwater, though not encountered at the time of drilling, may rise to a higher level. due to seasonal variations ut precipitation and several other factors as discussed in the report. The ground elevation shown above is an estimation only. It is based on our interpretations l5 of published maps and other documents reviewed for the put -poses of this evaluation. It is not sufficiently accurate for preparing construction bids and design documents. BORING LOG SI CAtBO CANYON T AII. REPAIR SOUTH DIAMOND BAR BOULEVARD, DIAMOND BAR, CALIFORNIA, PROJECT NO. DATE FIGURE 208460006 3/17 F Packet Pg. 142 6.6.b Exhibit "B" CONSULTING SERVICES AGREEMENT Design Professional THIS AGREEMENT (the "Agreement") is made as of = 20XX by and between the City of Diamond Bar, a municipal corporation ("City") and a [insert the type of entity of the Consultant, e.g., Inc., a California corporation; a California general partnership; a California limited liability company; a sole proprietor; etc.] ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Christian Ma{pica, Associate Engineer (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. 20XX, and shall continue until provisions herein. This Agreement shall take effect , unless earlier terminated pursuant to the 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed [Spell out dollar amount] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. 1 IPagc Packet Pg. 143 6.6.b B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. 21 Page Packet Pg. 144 6.6.b D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. To the maximum extent permitted by Civil Code section 2782.8, Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Consultant's employees or Consultant's contractors; (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind; and (3) Any and all claims for loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 3JPaoc Packet Pg. 145 6.6.b (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater; and (5) Professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a combined single limit of $1,000,000. If such insurance is on a claims made basis, Consultant agrees to keep such insurance in full force and effect for at least five years after termination or date of completion of this Agreement. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and except for professional liability insurance, shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance, such coverage shall be issued by companies either licensed or admitted to conduct business in the State of California so long as such insurers possesses the aforementioned Best's rating. 4 1 P a - e Packet Pg. 146 6.6.b E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement 51Pagc Packet Pg. 147 6.6.b shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as otherwise authorized by the City's Project b1P�le Packet Pg. 148 6.6.b Manager, [if applicable, name of designated person] shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. [Optional] 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. D. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within (_) calendar days from such date or as may otherwise be agreed to by and between the Project Manager and the Consultant. 18.. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 19. Reserve. 20. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay 7 1 P a g e Packet Pg. 149 6.6.b has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 21. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 22. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 25. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 81Page Packet Pg. 150 "CONSULTANT" Attn.: Phone: E -Mail "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Phone - E -mail: 6.6.b 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" [insert Full Name of Consultant] Bv: Printed Name: Title: By: Printed Name: Title: Approved as to form: AO - David A. DeBerry, City Attorney 11C ity" CITY OF DIAMOND BAR Bv: Jimmy Lin, Mayor ATTEST: Tommye Cribbins, City Clerk 9 1 P a g e Packet Pg. 151 6.6.b *NOTE: If Consultant is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 101Pa e Packet Pg. 152 6 SX.�r iia ff AN \ I IEMS 11INg : J - _ I T �r 3 . mAauiNn BAN WILDLIFE -- WILDLIFE AREA MOUNTAIN LIONS BOBCATS, COYOTES, , 31 gSNAKES AND OTHER WILD ANIMALS MAY BE PRESENT REMAIN CAUTIOUS & ALERT y,r INFORMATION "?.a w•; I a s_� :-. - WWW.diamondbarca.gov A. ' > 909-839-7000 City of Diamond Bar Request for Proposals (RFP) Sycamore Canyon Trail Repair Engineering Design Services August 21, 2017 .� +b++. } f• II• T * �� it i� 1 � �'�-` —� � "��`-�..��E Table of Contents _ t S1VC oiO v C r h f FFClaC s �" 1. Cover Letter 2. Project Understanding 3. Project Team 4. Relevant Experience 5. Program Scheduling 6. Resources Requirements/Fee Schedule 7. Insurance 8. References 9. Exceptions to the City's Request for Proposals 6.6.c **MEG 0 RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 154 1. Cover Letter August 21, 2017 Christian Malpica Associate Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Subject: Request for Proposal (RFP) Sycamore Canyon Trail Repair Engineering Design Services Dear Christian, 6.6.c *IMEG IMEG Corp. (dba TTG Engineers), is pleased to submit to you (City of Diamond Bar) our proposal for engineering services in response to the above referenced request for proposals. We have assembled an experienced project team specifically designed to provide professional civil engineering consulting services to effectively carry out the repairs to the Sycamore Canyon Trail systems. We are confident that the team we have assembled has the technical expertise, experience, resources and knowledge to complete the projects on time and within budget. Myself, Charles "Chuck" W. Lockman (RCE 4248) will be the principal -in -charge for this project. As a principal with the firm, I will have full contractual authority and shall be the main contact representative. All of the work effort shall be performed in our Ontario office located at 901 Via Piemonte, Suite 400. WHY WE ARE UNIQUELY QUALIFIED: 1. The Strength of our Project Team: IMEG has assembled an internal team that is highly qualified with many years of experience in municipal engineering and grading design with landslide remediation. The IMEG team has extensive grading experience within the City of Diamond Bar as well as other municipalities throughout the San Gabriel Valley. The team assembled is able to work on this project and meet the demands of the requested project schedule. • Charles "Chuck" W. Lockman, PE, project principal/ project manager, has 38 years of experience in municipal engineering and hillside grading design. As a manager with the civil engineering group and as a principal of the firm, I have the authority to adjust man -power resources on this project to insure that the project is getting the attention it deserves. I am very familiar with the project area and have personal knowledge of the grading challenges in the City. As indicated above, I will manage the team and serve as the City's contact representative. 2. IMEG's Qualifications: IMEG is a full service civil engineer & land survey firm along with, mechanical, electrical, plumbing, structural, construction / project management, telecom, security, fire & life safety, and sustainable engineering firm. All the work associated with this contract will be performed from our office located in Inland Empire, just 30 minutes from the City of Diamond Bar. 3. IMEG's Experience: IMEG has an in depth knowledge of municipal engineering, public works and private grading design projects. IMEG and its sub consultants understand that this project must be cost-effective without compromising on quality. Our history is one of consistent high-quality projects and budget maintenance, justifying our reputation as a preferred consultant for various cities and municipalities throughout Southern California. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 155 6.6.c 1. Cover Letter *IMEG SOME OF THE KEY POINTS OF THE PROPOSAL ARE: ✓ Hyrologic calculations need to be performed so that we can evaluate terrace drain capacity ✓ Construction Access— Construction access will be difficult based upon improvements in the trail head area that were not in place during prior operations and could be disruptive to the use of the park. ✓Slope Replacement at a 1'/z to 1 gradient for stability will require geogrid material, "pipe and board" and/or other options that need to be evaluated as part of our efforts. ✓The tributary drainage area to the terraces exceed that as permitted per code, terrace drains with adequate capacity and emergency overflow down drains need to be incorporated with the reconstruction of the stairs. ✓A project schedule has been presented that coordinates with City Council Meetings, this schedule is tight but achievable. This schedule needs to be discussed and finalized at the begging of the contract and maintained throughout the project. REQUIRED STATEMENTS 1. This proposal is incorporated in its entirety as part of IMEG's quote. 2. We have reviewed the terms of the City's agreement and agree with no exceptions 3. Our fees will be in accordance with the City's RFP 4. We agree and state that all federal, state and local laws and regulations shall be adhered to. In the event that a conflict should arise between federal, state or local laws and regulations, we shall adhere to the strictest as determined by the team. 5. We state that all federal, state, county and city officials shall be granted access to the site, documents, payroll materials, contract records and any other documentation completed by our firm. Additionally, we will retain these records for a minium of five years. 6. IMEG holds a current non-discrimination policy which is followed by all employees. This policy prohibits any discrimination of employment due to race, color, religion, sex or national origin. 7. IMEG shall comply with all current California labor codes. 8. IMEG shall comply with the Copeland Antikickback Act and implement any and all regulations issued pursuant thereto (29 CRF 3) Furthermore, this proposal and all conditions shall remain valid for 90 days from the date of this submittal. I, as a Principal with the firm, have authorization to bind this proposal to the terms and conditions of our contract with the City. We look forward to working with the City of Diamond Bar on successful and cost -effect design for the Sycamore Canyon Trail. Sincerely Submitted by, Charles "Chuck" W. Lockman, PE Principal -In -Charge RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 156 2. Project Understanding INTRODUCTION 6.6.c *IMEG It is our understanding that it is the City's desires to enter into a contractual agreement with an engineering consulting firm to perform design development, design and construction administrative services as necessary to repair the slope failure(s) for the Sycamore Park Canyon Trail system. The latest failures occurring in January 2017, just west of the trail head area off of South Diamond Bar Boulevard. The recent failures were most likely caused by the overtopping of the terrace drainage system as a result of the plugging of the storm drain inlets associated with the terrace drainage. Generally speaking, the slope area currently in question has now failed at least on two know occurrences. The first in 1999 which was evaluated by Converse Consultants and the repair of which was performed under the direction of Leigh- ton and Associates, and now again in January 2017 Based upon our cursory review of the available information and discussions with both Converse Consulting and Leighton and Associates, both failures have most likely occurred as a result of inadequate inlet capacity/plugged storm drain inlets resulting in the overtopping of storm waters at the slope/ edge of terrace drains in the location of the concrete stairs. These are constructed at the low point in the terrace drain- age system. Having performed civil engineering design activities relative to hillside grading and hillside slope repair systems throughout the San Gabriel Valley area for more than 37 years it is obvious that the failures that have occurred are due to an originally improperly designed slope/terrace/storm drain storm water collection system. To correct this situation is relatively simple, the new design must include 1) modifications to the storm drain inlets from the terrace drains resulting in a condition that is somewhat self-cleaning and can handle the miscellaneous debris that reach the inlets, 2) an emergency overflow down drain surface system to handle emergency overflows needs to be incorporated into the replacement of the stairways and 3) the slope repair itself. If these solutions are implemented the conditions which we are now experience no longer exist. The good news is that the failures that have occurred are surface failures and that the overall slope from a gross stability standpoint is stable. tom. Poor Drainage Inlet Design The slope and drainage system was designed and constructed back in 1981/1982 by the adjoining Tract No. 37034. In order to service the drainage from this tract and the adjoining tributary area a storm drain system was constructed beneath the slope in question. Said storm drain system also being designed to intercept the runoff from the terrace drains and eventually discharge all storm waters into the bottom of Sycamore Canyon/ Creek. Being that the creek bottom is environmentally sensitive all construction activities associated with the slope repair should at all cost avoid disturbing any of the natural creek bed so that we can avoid Army Corp of Engineers and Fish and Wildlife permitting requirements. The slope repair also has to take into account insuring stabilization of the existing storm drain as the erosion has exposed the storm drain and is jeopardizing its stability. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 157 2. Project Understanding INTRODUCTION (continued) 6.6.c *IMEG With all that said as we move forward on this project, the project approach must include a design that accomplishes all of our following goals: • Modifications to the Terrace Drain(s) Storm Drain inlets so that they function efficiently, are somewhat self- cleaning from moderate debris flow, have sufficient capacity to effectively intercept storm water flow and convey it safely into the storm drain system. • Perform a hydrologic analysis to quantify the Los Angeles County Department of Public Works, Flood Control Divisions (LACDPWFCD), 50 -year storm event on the catchment area that is tributary to the terraces and their corresponding inlet to ensure that the design of the terraces and inlets have the matching capacities equal to the 50 -year event. • Provide for proper emergence overflow down drains should the storm drain inlets fail due to lack of maintenance or other unforeseen situations. This is to be performed in junction with removal and replacement of the existing stairway system. • Repair the slope area that has eroded by using Geogrid and compacting that area back at a 1:1.5 foot slope angle matching the existing slope or to use other methods of slope stability that are applicable to the situation. • Stabilize the existing storm drain system that was constructed within the slope area and that has been exposed and slightly undermined as a result of the erosion that occurred in January 2017 Construction over the top of the existing drain will be sensitive and difficult. • The environmentally sensitive areas within Sycamore Creek/Canyon area must be addressed within the design so that all of the construction activities avoid these areas as well as all erosion control efforts need to be established so that no sediments are discharged into this area occur during construction activities. • Construction accessibility is difficult, access and staging either needs to come from the Sycamore Park and the lower trail system off of Golden Springs Drive, which will impact park usage, or in lieu thereof remove additional existing stairways from the Trail Head to the upper parking lot, use the trail head area for staging and then after the slope remediation replace those facilities removed (most likely the less intrusive and possibly the most cost effective alternative) • Coordination with the County of Los Angeles, being that the construction is associated with their maintenance easement for the storm drain system, as well as the storm drain itself, the design must be coordinated with and approved simultaneously with the County's Department of Public Works. • Develop a design so that inclement weather and interim drainage can be included so that construction activities can continue during the 2017-2018 rainy season. • Develop a design so that the desired project schedule as published in the Request for Proposals (RFP) can be accomplished so that the construction can be completed within designated time frames. • Develop a design that is cost effective and efficient that meets the Federal Emergency Management Agency (FEMA) requirements and complies with all reporting requirements. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 158 2. Project Understanding PROJECT APPROACH 6.6.c *IMEG It is IMEG's desire and goal to perform all of the desired and necessary professional design, construction and general consulting services in such a manner as to perform these services as an extension of City staff and in partnership with the City of Diamond Bar. Our approach will be to provide value -based and cost-effective engineering services to the problem at hand. The team will be proactive to the City's desires and wishes, coordinate with all necessary shareholders to ensure that the project is performed in an efficient manner, and that the final product will address every issue so that it will minimize the risk of this situation occurring in the future. This will be accomplished by implementing at a minimum the following tasks. I. Project Research. IMEG representatives will meet with designative City representatives (project kick-off meeting) to generally discuss the project. This will be performed in an effort to develop all project concerns and desires of the City. Additional meeting(s) and/or efforts will be performed with the City of Diamond Bar and/or the County of Los Angeles to ensure that we are coordinated with all agencies relative to the project approach and to researching all available cadastral information as on file with said agencies. To develop information on existing utilities, as -built plans and record data for Tract 37034 as well as Sycamore Park relative to the existing grading, drainage and irrigation systems. This effort will include a meeting with the City of Diamond Bar as well as Ninyo & More Geological Consultants to discuss their Geological Report and findings as prepared for the City dated March 23, 2017 II. Meeting with Los Angeles County Department of Public Works Flood Control Division (LACDPWFCD). In addition to the initial meeting with LACDPWFCD as indicated in task I above, additional meetings as necessary we be held with said agency to make sure that the proper protocol is established relative to review of the project drawings and the necessary permit process for issuance of all necessary permits to performed the necessary construction work effort. This will include filing all necessary paper work with the County at the beginning of the project. This is essential to be performed at the beginning of the project so that when the contract is awarded to the selected contractor the only thing we have to do for issuance of the necessary permits is to provide the Contractors information, the necessary insurance certificates and if necessary bonds for the work. This will insure that we have no project delays for construction. III. Topographic Field Surveys. In preparation of this proposal two different means of developing topography of the site (project area) for design purposes have been evaluated. The first being aerial topography at a scale of either 1 "=10' or 1 "=20' supplemented by ground control surveys. Based upon review of the site by our aerial photogrammetrist it was concluded that the existing vegetation in the area was too dense to enable the area to be mapped effectively using aerial photogrammetric methods. The second method, and really only viable alternative, is to perform ground -controlled surveys. These surveys shall be performed utilizing Global Positioning Satellites (GPS) based on NAD83 control as available in the area. For vertical control, the City's Bar Bench Mark Datum or as a an alternative, County of Los Angeles Vertical Datum. This survey will include locating top and toes of slopes, terrace flowline information as well as all flow lines of either natural or manufactured slopes and terrace drains. Locations of existing storm drain inlets, top and bottom for stairs including the landings and alignment thereof. Locations of all significant tress and or that may have to be replaced or mitigated (tree type & trunk diameter if greater than 3") within the project area. All data will be collected in digital format and imported into our Autodesk CIVIL3D platform. A digital terrain model (DTM) will then be generated of the project area. This will allow for a topographic map to be prepared at an anticipated scale of 1"= 20' with one -foot contours and spot elevations based upon the actual survey data points. Note based upon the steepness of the terrain, slope areas may be shown with two -foot contour intervals while the terrace drains themselves depicting with one -foot contour intervals. RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 159 6.6.c 2. Project Understanding *IMEG PROJECT APPROACH (continued) III. Topographic Field Surveys (continued) In actuality in the creation of a DTM our design can be based upon any contour interval, the determination of what interval to show will be based upon graphic representation and the desire of the City of Diamond Bar. IV. Topographic Map Verification. Upon completion of the topographic map of the project area, the site will be field walked by the IMEG design team with the topographic map in hand. This will be done to ensure that the topographic map is correctly depicting the project area. Any adjustments and or additional areas to be surveyed will be noted and the final topographic map adjusted and finalized accordingly. The City will be informed of this effort and are more than welcome to participate in this task. This effort actually accomplishes two things. First, it insures the accuracy of the topographic map. Second, familiarizes the entire design team with the project site, gives them a visual prospective of the project area. V. Hydrologic Study. Upon completion of the topographic map a hydrologic study/calculation will be performed on the catchment area. These calculations will be performed to quantify Los Angeles County's 50 -year design storm runoff from the associated catchment area. This effort is being performed so that we can insure that the terrace drains and the storm drain inlets are designed accordingly to safely intercept the 50 -year event and convey and discharge the appropriate storm water runoff into the existing storm drain facility. VI. Preliminary Construction Documents. IMEG will prepare for the City's review and input, preliminary demolition, grading & drainage plans for the slope reconstruction project. The purpose of these plans will be to identify key design areas with associated spot elevations, slope gradients and locations of the proposed drainage swales, drainage inlets, terrace drains & other key design points for consideration will also be identified. This will also identify limits of work and be the basis for discussion relative to alternative design options, key design features, design concepts and how they are integrated into the slope repair mitigation. For example, in preparation of this proposal, we have identified a few potential concerns, recommendations, and plan of actions for construction items that will be have to be addressed as part of this effort. These and other issues will be identified and addressed under this task. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 160 2. Project Understanding Recommendations/ Alternatives 1) Access and staging area in Construction Access & Staging Sycamore Canyon Park Area 2) Access and staging area located at trail head of Sycamore Canyon Park 1) Use of Geogrid requires back cut, benching and keys for adequate embedment for stability for Slope Repair Construction Items reconstruction of a 1.5 to 1 slope 2) Piles and cross member support (rail and timber) design alternative possible more cost effect and less intrusive 6.6.c <:IMEG Utilize Sycamore Canyon Park Trail Head, remove and replace concrete stairs and construct access path for construction equipment These and other options for slope repair need to be discussed and evaluated. To replace the slope at 1.5:1 will require geogrid which requires substantial grading, embedment resulting in significant R&R efforts. Piles with cross member if geotechnically sound may be more of a cost-effective solution Use of Geogrid slope repair directly Construct slope anchors around the over the storm drain system will be storm drain that will prevent movement Storm Drain Area Repair impossible or very expensive from a and subterrain water piping, reconstruct construction stand point for numerous stairs directly over storm drain for reasons finished slope repair VII. Preparation of Construction Documents (Drawings). After completion of the above stated task, preparation of the actual construction drawings will commence. It is our recommendation that the project drawings be prepared and submitted to the City for review and comment at the 30%, 60%, 90%, 100% and final mylar completeness level. In the interest of time it is assumed that this will be a very quick review process by the City. It should consist of an in house review of no more than two days, then a joint meeting between the vested parties at the City and the design team to discuss and address question and concerns. The construction drawings shall include: 1) Title sheet(s) with vicinity map, construction notes and quantities 2) Detail sheet(s) as necessary to delineate items such as storm drain inlet modifications, terrace drain improvements, storm drain stabilization, grading details etc. 3) Grading and drainage plan(s) prepared at the appropriate scale (1 "=20') with appropriate contour interval (1 foot) and spot elevations, 4) Plans indicating staging area and removal and replacement of existing improvements that will have to be removed and replaced in order to provide adequate construction access 5) Erosion control plan with erosion control notes, and recommend 6) Additional sheets as necessary to include special provisions and specification as prepared based upon the Standard Specifications for Public Works Construction latest addition and supplements thereto (SSPWC). RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 161 6.6.c 2. Project Understanding *IMEG PROJECT APPROACH (continued) VII. Preparation of Construction Documents (Drawings) (continued) In addition to the aforementioned project drawings, additional landscape drawing as discussed below will be included within the project construction documents. It is essential that these construction documents (project drawings) not only identify and adequately address all construction issues necessary for the slope repair and drainage waters remediation, but these project drawings mustidentifythe existing improvements that are either to be protected in place or as to how they are to be repaired properly after all construction activity is completed by the contractor. This will prevent any surprises such as expensive change orders (extra services) submittals by the contractor during and after construction activities VIII. Preparation of Landscape Repair and Replacement/ Remediation Plans. IMEG, with assistance from Doug Grove, Principal of RHA Landscape Architects -Planners, Inc. and his staff shall prepare the necessary landscape planting plans and specification for the project. These construction documents shall specify the planting and/or hydro - seed applications for planting of the slope area that has been damaged as a result of the recent storms, as well as the additional area that may be disturbed as a result of the grading and repair activities. The sys- tem currently is designed for recycled water (purple pipe). As such all of the new design shall be compliant, and if practical as much of the existing system will be maintained and protected in place. We have over 20 years' of experience working with RLA. IX. Specifications and Engineer's Estimate (Cost Estimate) IMEG, working in conjunction with the City shall prepare the project bid package and contract documents for the project. This shall consist of, but not be limited to, utilizing and editing as necessary the City's boiler plate specification for the "General Provisions" portion of the specification. In addition thereto, preparation of the technical specifications for the civil engineering, landscape and irrigation aspects of the project shall also be performed. This shall also include preparation of the engineer's estimate both in quantities and associated cost. Said estimate will be prepared in tabular form (Excel) indicating quantities, unit pricing and estimated project cost. The unit cost will be based upon current cost based upon similar project experience, RS Means as adjusted for the City of Diamond Bar and/or the Dodge Green Sheet. The technical specifications shall be based upon the Standard Specifications for Public Works Construction, latest edition and supplements thereto (SSPWC) ("Greenbook"). IMEG Corporation is very familiar with the "GreenBook,' our project principal Charles "Chuck" W. Lockman has been performing consulting services to many municipalities throughout the San Gabriel Valley utilizing the "Greenbook" since 1976. This effort shall also include utilization of their standard drawing for public works construction (Standard Plans). All standard drawings utilized for this project shall be included on the project drawings detail sheet(s) as described in the proceeding task VI I. As part of this effort determination will have to be made as to if the City wishes to proceed with this project as a lump sum or as a measurement of quantities for unit payment of work. This will be explored and evaluated as we go through the design process as the nature of the design usually will indicate which method is preferable for the project. Consideration must also be given to this determination as to any (if any) stipulations/terms of funding as stipulated in the Federal Emergency Management Agency's (FEMA) Public Assistance Program effects this decision. IMEG is comfortable as either 1) preparing this package as a separate document for bidding and contracting purposes or as 2) preparing the general provisions and engineer's estimate as a standalone document and including the technical specification and any special provisions within the set of construction drawings. RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 162 2. Project Understanding 6.6.c *IMEG PROJECT APPROACH (continued) IX. Specifications and Engineer's Estimate (Cost Estimate) (continued) It has been our experience on similar project to this slope repair project that the later may be the preferred option. This tends to create a scenario where being that the contractor is always required to have a set of project drawings on site, it enables us to have the specifications available at all times. Secondly the type of contractor(s) that will normally be bidding this project are not your normal "Public Works" contractor by nature of the work. While they will have public works experience it has been our experience that by including the specifications on the project drawings tends to simplify the project, enables us to communicate better with the contractor, all of which result in a more competitive bid and a smoother construction process. X. Conduct Site Visits and Verify Field Conditions: As indicated in task IV, Topographic Map Verifications described above it is anticipated that site visit(s) will be performed to verify field conditions and to verify that the information in Ninyo & Moore's report Dated March 23, 2017 In addition it is anticipated that Ninyo and Moore will be involved with us in task VI. Preliminary Construction Documents. We anticipate by separate contract with the City of Diamond Bar that Ninyo and Moore will be available to discuss, review and comment on all of our work as part of the project team in developing the design alternative and implementation of the Construction Drawings. We are also assuming that pursuit to the City of Diamond Bar's requirements that Ninyo and Moore will be signing the final grading plans indicating that the grading work indicated for the project drawings is in conformance with their project report as prepared on said date. XI. Preparation of a SWPPP and Water Quality Documentation (Optional). Even though it was not specifically requested it is our estimate at this time that compliance with the California MS4 Permit Storm Water Pollution Prevention Program may be required. This will be required if the total aggreagate area disturbed as a result of this project equates to more than an acre of disturbance, or if the project has direct linkage to waters of the US. It is anticipated that the natural stream flow within Sycamore Canyon will qualify as such at a minimum. If this is the case our staff has several individuals that are certified as Qualified SWPPP Developers (QSD) and Qualified SWPPP Practitioners (QSP), we will prepare all the necessary supporting documentation as required by the State of California Regional Water Control Board, Los Angeles Division, as well as the City of Diamond Bar being the Local Agency. XII. Assistance During Construction Bidding. IMEG shall work with and provide technical assistance to the City of Diamond Bar during the project bidding process. This shall include but not be limited to 1) attendance at the pre-bid meeting (if any), 2) clarification to bidders in response to any and all Request for Information (RFI's) during the bid process, 3) assistance in evaluation of the lowest responsible bidder and 4) other miscellaneous assignment(s) that the City wishes us to perform during this process. This effort shall also include modifications, if required, to the project drawings and or project specifications (if any) during this phase of the project. It is understood that should changes be required that these changes will be made promptly and in a timely manner. Should this scenario arise we will also assist the City in issuance of the appropriate addendum to all bidders. XIII. Construction Support/Assistance (Optional). During the actual construction phase of the project it is IMEG's recommendation that our services be retained to provide construction support observations, attendance to field meetings and overall general project support. This effort shall include as -built efforts for the project and project closeout as normally required and as stipulated in the Federal Emergency Management Agency's (FEMA) Public Assistance Program. This effort shall also include assistance in the project close out with the Contractor and assistance during the warranty period. RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 163 2. Project Understanding PROJECT APPROACH (continued) 6.6.c *IMEG Items that will be required as part of the project as specifically requested in the Department of Public Works, City of Diamond Bar's Request for Proposals for Sycamore Canyon Trail Repair Engineering Design Services, as expressly indicated within section II B. Scope of Work, that have not been addressed in the project approach as numerated above and or that need specific mention are as follow: • Item No. 9. The Consultant shall prepare and submit a cost estimate in tabular form showing quantity, unit price and total cost —This item of work has been included and with detailed efforts in task IX. Specifications and Engineer's Estimate (Cost Estimate) above. • Item No. 11 — As indicated above in our project approach, it is understood that it is the City's intention to use the Standard Specifications for Public Works Construction (Latest Edition) and Supplements thereto, and the Standard Plans for Public Works Construction (Latest Edition) as the governing source for project documentation. This is also consistent with the Requirement of the Los Angeles County Department of Public Works. • Item No. 11 —As stated in this item we understand it is the intention to utilize the City of Diamond Bar's Standard Specifications and Plans. These will be incorporate to the maximum extent possible and as applicable to the project. All items as applicable will be included within the project drawings. • Item No. 11—As stated in this item it is the City intent to use the California Uniform Traffic Control Devices (MUTCD) in conjunction with this project. While this document does not have a lot of application to this project it is assumed that a traffic control plan will have to be prepared in conjunction with the construction effort. As this item goes to means and methods associated with the Construction Contractor it would be our intention to include within the project specifications that the contractor as part of his bid provide a traffic control plan prepared in compliance with said document and submit it to the City of Diamond Bar for review and approval at project notification and prior to contract award. Conclusion It is understood that all of our professional civil engineering and consulting services will be performed to the highest professional standards consistent to the standards in the industry and that our service shall be performed in a manner reasonably satisfactory to the Director of Public Works or his designee. It is our goal to perform our services in such a manner as to be and become your preferred consultant. We are not just interested in performing these services for you on this project. We are looking to continue our established Professional Relationship with the City of Diamond Bar and look forward to many future associations with the City. So why IMEG Corp.? ................... _> Local presence, our Inland Empire office is within 20 minutes of City Hall _> Existing professional relationship with the City from several projects completed in the jurisdiction _> Knowable of the County of Los Angeles Department of Public Works requirements & permitting process _> Professional engineers with mature judgement and skills to present innovative design solutions _> Experts in hillside grading and landslide repair solutions _> Proactive and responsive to the City's requests _> Knowledgeable of project requirements and creative enough to provide cost effective solutions Thank you for this opportunity. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 164 Christian Malpica City of Diamond Bar Associate Engineer Principal -in -Charge I Project Manager Charles "Chuck" W. Lockman, PE PROJECT TEAM John Thompson, PE, QSD/P Johnathan Giang, EIT Alberto DeSantiago, EIT Robert "Bob" Urbatsch, PLS Doug Grove, RLA Assistant Project Manager/ Senior Civil Project Engineer Civil Project Engineer Civil Project Engineer Land Surveyor Landscape Architect => No members of our team will be replaced for the duration of the project without prior approval of the City. => IMEG has available resources to add additional teams members as necessary or to adjust the team members as necessary based on project needs. 3. Key Personnel 6.6.c *IMEG A Superior Team Companies don't prepare improvement plans, people do. At IMEG, we understand that the right people make all the difference in delivering project excellence. That's why we have assembled some of the most highly regarded professionals in their industries for the City of Diamond Bar's slope repair and terrace drainage improvement project. Following is our proposed key personnel, their role in this project and the qualifications they have to offer. Charles "Chuck" W. Lockman, PE Principal -in -Charge, CE, CA #C42485 38 Project Manager Charles "Chuck" W. Lockman, PE - Principal -In -Charge Chuck is a Principal in the civil engineering group. He has over 38 years of engineering experience and oversees the civil engineering operation in the Southern California area, particularly in the San Gabriel Valley and Inland Empire Area. His experience has included several municipal projects for many of the local municipalities and private sector clients throughout Southern California. These projects have consisted of rough grading design, slope stabilization as well as numerous municipal improvement projects., Chuck has also performed professional consulting services for master planning of overall public works infrastructure. In addition, Chuck has a thorough understanding of the Title 24 Grading Ordinance(s) and the Public Contracting Code. This unique understanding along with a thorough understanding of the jurisdictional requirements of local municipalities and technical expertise enables Chuck to be a valuable leader of the project team. The following is a partial list of similar projects successfully completed by Chuck. 1. Larkstone Park Rough Project Principal responsible for being the lead Grading and Precise designer, project leader and project manager for the Grading improvements, rough grading and precise grading for the Larkstone City of Diamond Bar Park Improvements and construction observation 2. New Model Colonies Principal/Project Manager responsible for Improvement Plans for overseeing master improvement plans and design Edison Avenue & Haven support services for public works improvements Avenue, Ontario, CA (streets, sewer, water, and storm drain improvements) across 8,200 acres. 3. Schleisman Road & Project Principal/Project Manager/Senior Project Hellman Avenue Public Engineer responsible for overseeing street Improvements, County improvement plans, traffic signal construction, of Riverside, CA centerline medians, street lighting, and striping.This project included 10,000 -If of street improvements for a major and secondary arterial and constructing 4,000 -If of storm drains. Original Completion Date: June 2017 Actual Completion Date: August 2017 Original Completion Date: March 2016 Actual Completion Date: March 2016 Original Completion Date: June 2008 Actual Completion Date: June 2008 Chuck, as well as the balance of the project team, shall be available during the duration of the project. Their current workload will allow for individual assignments on the project. No key personnel will be replaced from the project until completion. Other key personnel on the project include: • John M. Thompson, PE, Assistant Project Manager I Senior Civil Project Engineer • Johnathan Giang, EIT, Civil Project Engineer • Alberto De Santiago, EIT, Civil Project Engineer • Robert "Bob" Urbatsch, PLS, Land Surveyor RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 166 3. Project Team RESUMES 6.6.c >IMEG CHARLES "CHUCK" W. LOCKMAM PE Principal -in -Charge I Project Manager Chuck has over 38 years of civil engineering experience. He oversees the civil engineering operation in the Southern California/Inland Empire area and is a "hands-on" engineer. His experience includes plan review services, project coordination/management and overall project design/ technical assistance. He is also an expert in hillside grading and landslide remediation projects. In fact, he performed the design and construction observation for the Larkstone Park and Landslide remediation project in the City as well as the Southpoint Development Project. He is also redesigning the Crooked Creek Project within the City of Diamond Bar which is requiring geogrid reinforcement and other structural elements to stabilize historic landslides. With a combination of his municipal and private engineering services in conjunction with his project management expertise, Chuck is able to provide his clientele with civil engineering solutions which are innovative, cost effective and performed in a timely manner consistent to the client's schedule and budget. PROJECT EXPERIENCE City of Diamond Bar, Larkstone Park • Preparation of the Rough Grading Plan, and Precise Grading Plan for the improvement of Larkstone Park in the City of Diamond Bar. This project called for the stabilization of an historic landslide and superficial slope fail- ures. The historic landslide remediation involved removing a portion of the historic landslide and replacing it with compacted buttress fills. The superficial surfaces failures were remediated by back cutting into the existing slope and keying in and placing compacted fill. The project also called for the removal and re -compaction of approximately 100,000 cubic yards of material (the project balanced). The project also called for the design and construction of terrace drains, down drains and interceptor drains as well as storm drain improve- ments. The plans and specifications were processed through the City of Dia- mond Bar Public Works/Engineering Department as well as the County of Los Angeles Department of Public Works Flood Control Division for all necessary approvals and issuance of construction permits City of Diamond Bar, South Pointe Development • Improvement Plans and Rough Grading Plan for the South Pointe Development City of Diamond Bar, required geogrid design, soil retention wall design, ter- race drain improvements, storm drain design, processing and permitting with the City of Diamond Bar and the County of Los Angeles Department of Public Works City of Diamond Bar, Crooked Creek Development • Preparation of the rough grading plan and public improvement plans for a 12 - lot subdivision in the City of Diamond Bar. Currently working with the City of Diamond Bar on the re -design and entitlement process City of Monterey Park, Monterey Views • Preparation Improvement and rough grading plans, project required geogrid 1'/2 to 1 slopes, keystone walls with geogrid and slope stabilization RFP - Sycamore Canyon Trail Repair - Engineering Design Services Per Packet Pg. 167j to 3. Project Team RESUMES 6.6.c >IMEG JOHN THOMPSON, PE, QSD/P Assistant Project Manager I Senior Civil Project Engineer John has over 15 years of experience in civil engineering. He has extensive design experience in various types of projects including preparation of rough grading design and slope repair, street improvements, water distribution, water storage, storm drain, drainage and flood control facilities, storm water storage, sanitary sewer infrastructure, site development, planning studies, project management assistance, client consultation, project coordination and construction management. John is active in all phases from project development and analysis for feasibility studies to final design, construction support and inspection services. His experience includes municipal projects, private development projects (commercial and residential development), public and private education facilities, power and water utilities, private, flood control and sanitation districts improvements and others. PROJECT EXPERIENCE City of Diamond Bar, Larkstone Drive • Widening & resurfacing of existing street, pavement evaluation and design, project management services, design surveys, geometric analysis, modifica- tion of sanitary sewer, storm drain, and street lights City of Diamond Bar, South Pointe Development • Improvement Plans and Rough Grading Plan for the South Pointe Development City of Diamond Bar, required geogrid design, Soil Retention wall design, ter- race drain improvements, storm drain design, processing and permitting with the City of Diamond Bar and the County of Los Angeles Department of Public Works City of Diamond Bar, Larkstone Park • Preparation of the Rough Grading Plan, and Precise Grading Plan for the Improvement of Larkstone Park in the City of Diamond Bar. This project called for the stabilization of an historic landslide and superficial slope fail- ures. The historic Landslide remediation involved removing a portion of the historic landslide and replacing it with compacted buttress fills. The superficial surfaces failures were remediated by back cutting into the existing slope and keying in and placing compacted fill. The project also called for the removal and re -compaction of approximately 100,000 cubic yards of material (the project balanced). The project also called for the design and construction of terrace drains, down drains and interceptor drains as well as storm drain improve- ments. The plans and specifications were processed through the City of Dia- mond Bar Public Works/Engineering Department as well as the County of Los Angeles Department of Public Works Flood Control Division for all necessary approvals and issuance of construction permits City of Diamond Bar, Crooked Creek Development • Preparation of the rough grading plan and public improvement plans for a 12 - lot subdivision in the City of Diamond Bar. Currently working with the City of Diamond Bar on the re -design and entitlement process Per RFP - Sycamore Canyon Trail Repair - Engineering Design Services to packet Pg. 168j 3. Project Team RESUMES 6.6.c >IMEG JOHNATHAN GIANG, EIT Civil Project Engineer Johnathan has over three years of professional engineering experience and has just completed his professional engineering examination as a civil engineer and awaiting his results. He has strong experience as a project engineer in the field of engineering and has been involved in site development projects for both the private and public sectors. He has also been involved with municipal capital work improvement projects for various municipalities. His responsibilities include assisting in the preparation of rough grading plans, performing hydrologic calculations assisting in planning and development final designs for street improvements, sanitary sewer improvements and mathematical modeling, utility planning, mapping. Many of his projects include ADA compliance upgrades and path of travel improvements. Johnathan also has extensive knowledge of AutoCAD and Civil 3D design software. PROJECT EXPERIENCE City of Diamond Bar, South Pointe Development • Improvement Plans and Rough Grading Plan for the South Pointe Development City of Diamond Bar, required geogrid design, Soil Retention wall design, ter- race drain improvements, storm drain design, processing and permitting with the City of Diamond Bar and the County of Los Angeles Department of Public Works City of Diamond Bar, Crooked Creek Development • Preparation of the rough grading plan and public improvement plans for a 12 - lot subdivision in the City of Diamond Bar. Currently working with the City of Diamond Bar on the re -design and entitlement process City of EI Monte, Ramona Boulevard Rehabilitation • Engineering design provided for utility search and mapping fo street rehabilita- tion project on Ramona Boulevard a major street in the City City of Pasadena • Engineering design, utility search and mapping for a new street sidewalk and lighting along two frontages on San Pasqual Avenue • Utility search and mapping for Fair Oaks Avenue including street improvements along frontages of a housing development CA State University Channel Islands • Geographic Information System and Three Dimensional Mapping CA State University System • Provided civil engineering design for utility infrastructure assessment and planning for eight campus in the CA State University system. Responsibilities included creating computer models of storm drain, sanitary sewer, domestic water and fire protection systems. These studies were to determine potential system weaknesses and deficiencies and develop new projects to eliminate and reduce the identified areas of concern Per packet Pg. 169 RFP - Sycamore Canyon Trail Repair - Engineering Design Services to 3. Project Team RESUMES 6.6.c >IMEG ALBERTO DE SANTIAGO, EIT Civil Project Engineer Alberto has two years experience and has been working with the firm since June 2015. During this time he has worked on a number of projects that he has gained experience on many different aspects of civil engineering design and consulting services. These skills include assisting in rough grading design, developing site/grading details and terrace drainage design details. Alberto also assists in the preparation of hydraulics/ hydrology calculations and reports, erosion control plans, storm water quality (LID, WQMP SLISMP), field visits, sewer line video inspections, utility design. His project experience ranges from private development projects, municipal improvement projects to government facility improvements. Alberto is a young and enthusiastic design engineer with a lot of energy and eagerness to learn. Alberto also has extensive knowledge of AutoCAD and Civil 3D design software. Working in conjunction with other staff members he has proven that he is a valuable team member PROJECT EXPERIENCE City of Diamond Bar, Larkstone Drive • Widening & resurfacing of existing street, pavement evaluation and design, project management services, design surveys, geometric analysis, modifica- tion of sanitary sewer, storm drain, and street lights City of Diamond Bar, South Pointe Development • Improvement Plans and Rough Grading Plan for the South Pointe Development City of Diamond Bar, required geogrid design, Soil Retention wall design, ter- race drain improvements, storm drain design, processing and permitting with the City of Diamond Bar and the County of Los Angeles Department of Public Works City of Diamond Bar, Larkstone Drive • Widening & resurfacing of existing street, pavement evaluation and design, project management services, design surveys, geometric analysis, modifica- tion of sanitary sewer, storm drain, and street lights City of Diamond Bar, Crooked Creek Development • Preparation of the rough grading plan and public improvement plans for a 12 - lot subdivision in the City of Diamond Bar. Currently working with the City of Diamond Bar on the re -design and entitlement process Lockheed Martin, Palmdale, CA • Conducted field inspection and locations for wet and dry utilities Per RFP - Sycamore Canyon Trail Repair - Engineering Design Services packet Pg. 170 to 3. Project Team RESUMES 6.6.c >IMEG Robert "Bob" Urbatsch, PLS Land Surveyor Bob has more than 19 years experience in all aspects of land surveying. He has considerable experience working with public agencies and private developers throughout Southern California. He has prepared topographic field surveys, boundary surveys, right-of-way mapping. Bob has also provited construction staking services for grading operations, municipal improvements and subdivisions improvements. He has conducted research throughout multiple agencies throughout Southern California. Bob has managed multiple field crews overseeing all aspects of their daily assignments. PROJECT EXPERIENCE City of Diamond Bar, South Pointe Development • Improvement Plans and Rough Grading Plan for the South Pointe Development City of Diamond Bar, required geogrid design, Soil Retention wall design, ter- race drain improvements, storm drain design, processing and permitting with the City of Diamond Bar and the County of Los Angeles Department of Public Works City of Diamond Bar, Larkstone Drive • Widening & resurfacing of existing street, pavement evaluation and design, project management services, design surveys, geometric analysis, modifica- tion of sanitary sewer, storm drain, and street lights City of Diamond Bar, Larkstone Park • Preparation of the Rough Grading Plan, and Precise Grading Plan for the Improvement of Larkstone Park in the City of Diamond Bar. This project called for the stabilization of an historic landslide and superficial slope fail- ures. The historic Landslide remediation involved removing a portion of the historic landslide and replacing it with compacted buttress fills. The superficial surfaces failures were remediated by back cutting into the existing slope and keying in and placing compacted fill. The project also called for the removal and re -compaction of approximately 100,000 cubic yards of material (the project balanced). The project also called for the design and construction of terrace drains, down drains and interceptor drains as well as storm drain improve- ments. The plans and specifications were processed through the City of Dia- mond Bar Public Works/Engineering Department as well as the County of Los Angeles Department of Public Works Flood Control Division for all necessary approvals and issuance of construction permits City of Corona • Directed field crews for the construction of 30 miles of recycled water pipe line • Waste WaterTreatment Plant: Design surveys U.S. Army Engineers District Los Angles Corps of Engineers • Santa Ana River Main Stem Lower Santa River Channel: Staking of 2.5 miles of the Santa Ana River Channel Per RFP - Sycamore Canyon Trail Repair - Engineering Design Services to packet Pg. 171 4. Relevant Experience CIVIL L Larkstone Park Rough Grading Plan City of Diamond Bar IMEG (d/b/a TTG Engineers) working for Lewis Management Corp and in conjunction with The City of Diamond Bar Department of Public Works, prepared the technical plans, specifications, bid documents and performed construction observations for the rough grading and precise grading for the Larkstone Park improvements. This consisted of addressing the geotechnical issues for the stabilization of an historic landslide and superficial slope failures on the site. The historic Landslide remediation involved removing a portion of the landslide and replacing it with compacted buttress fills. The superficial surfaces failures were remediated by back cutting into the existing slope and keying in and placing compacted fill. The project also called for the removal and re -compaction of approximately 100,000 cubic yards of earth material (the project balanced). The project also called for the design and construction of concrete terrace drains, concrete down drains and interceptor storm drains as well as storm drain improvements to the storm drain system in Larkstone Drive. The project also called for the technical plans and specifications to be processed through the City of Diamond Bar Public Works/Engineering Department as well as the County of Los Angeles Department of Public Works Flood Control Division for all necessary approvals and issuance of construction permits. The project also called for the preparation of an engineer's estimate for bonding purposes 6.6.c >IMEG LA ; yrt=_ " - Location Diamond Bar, CA Agency City of Diamond Bar Project Cost $700,000 Project Completion Year 2015 Project Manager Charles "Chuck" W. Lockman, PE Sub -Consultants None RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 172 6.6.c 4. Relevant Experience <:IMEG CIVIL 0 South Pointe Development Rough Grading City of Diamond Bar IMEG (d/b/a TTG Engineers) working for Lennar Homes and in conjunction with The City of Diamond Bar Department of Public Works, prepared the technical plans, specifications, bid documents and performed construction observations for the rough grading, precise grading and public improvements for the South Pointe development project Tract 63623. As it relates to the rough grading operation for this project, we were required to provide assistance in the geogrid design, and soil retention retaining walls necessary for slope stabilization and project design. We also performed the design services and consulting services for the, terrace drain improvements, storm drain interception and storm drain system design, as well as processing and permitting with the City of Diamond Bar Department of Public Works and the County of Los Angeles Department of Public Works Land Development and Permit Divisions. The project specifications were prepared based upon the requirements of the City of Diamond Bar as well as the Standard Specifications for Public Works Construction "Greenbook': A construction cost estimate was also prepared for Bonding Purposes. The project grading and infrastructure improvements are all completed with no changes to the plans. The final home construction and precise grading for individual lots is still on going. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Location Diamond Bar, CA Agency City of Diamond Bar Project Cost in excess of $15M Project Completion Year 2018 Project Manager Charles "Chuck" W. Lockman, PE Sub -Consultants None Packet Pg. 173 4. Relevant Experience Monterrey Views Development City of Monterey Park Charles "Chuck" W. Lockman P.E. prior to working for IMEG%fTG Engineers as Lockman & Associates performed all of the professional engineering and consulting services for development of the residential community of Monterey Views in the City of Monterey Park. This project is significant as it is a hillside grading project and the one single project that utilized the most geogrid (Tensar) reinforcement, and Keystone walls with geogrid reinforcement to date in all of Southern California. In fact, without it this project could not have been constructed. The project utilized geogrid reinforcement to create slopes as steep as 1:1 for the new construction of fill slopes. Geogrid was also utilized as a cut slope operation with back cut fill, keying into existing slopes to stabilize existing natural slopes from prior surface erosion. The project also called for the design and construction of terrace drains, down drains and storm drain system to handle surface water runoff. Hydrology studies were performed to quantify the storm water runoff for LACFCD 50 -year storm to ensure that the terrace drains had adequate conveyance capacity. Chuck is please to state to the City of Diamond Bar that there has been no slope failures on the project and that all improvements are still in place as constructed and have functioned as designed 6.6.c >IMEG Location Monterey Park, CA Agency City of Monterey Park Project Cost $20M Project Completion Year 1999 Project Manager Charles "Chuck" W. Lockman, PE Sub -Consultants None RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 174 5. Program Scheduling RFP - Sycamore Canyon Trail Repair - Engineering Design Services 6.6.c *IMEG Packet Pg. 175 6.6.c 6. Resource Requirements/Fee <:IMEG It is IMEG. Corp.'s understanding that the City of Diamond Bar, in complying with California law, will be basing the consultant selection on qualifications. As such and as indicated in the Request for Proposal (RFP), our professional fee for the scope of service stated herein and our corporate fee schedule for this project is included in a separate -sealed envelope. It is also our understanding that upon review of this submittal that both our scope of work and professional fee may be subject to further discussions and negotiations. Thank you for this opportunity. Very truly yours, IMEG Corp. RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 176 7. Insurance 6.6.c *IMEG Below please find evidence and a statement certifying that IMEG can provide the required insurance as stated in the RFP A6 12/30RQ_ CERTIFICATE OF LIABILITY INSURANCE DATE30/2016 /2016 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-800-527-9049 CONTACT NAME: Linda Bomarito/Traci Stoecker Holmes Murphy and Associates PHONE C FAX AIC No Ext: 800-527-9049 A/No: - Peoria E-MAIL 311 S.W. Water Street ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC # Suite 211 INSURERA: EMPLOYERS MUT CAS CO 21415 Peoria, IL 61602-4108 INSURED INSURER B: CONTINENTAL INS CO 35289 IMEG Corp. / INSURER C: XL SPECIALTY INS CO 37885 KJWW Corp. / TTG Engineers, Inc. 300 N. Lake Avenue 14th Floor INSURER D: INSURER E : INSURER F: Pasadena, CA 91101 COVERAGES CERTIFICATE NUMBER: 46827693 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DDIYYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIALGENERALLIABILITY 5D58254 01/01/17 01/01/18 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE FxI OCCUR DAMAGE TO RENTED 1,000,000 PREMISES occurrence)_ $ MED EXP (Any one person) $ 10,000 X Contractual Liability XCU Included PERSONAL &ADV INJURY $ 1,000,000 X AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 GENT POLICY [ PRO JECT X❑ LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY 5E58254 01/01/17 01/01/18 COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY (Per person) $ X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ PROPERTYDAMAGE Per accident $ NON -OWNED X HIRED AUTOS X AUTOS B X UMBRELLA LAB X OCCUR CUE6045796968 01/01/17 01/01/18 EACH OCCURRENCE $ 10,000,000 AGGREGATE $ 10,000,000 EXCESS LIAB CLAIMS -MADE DED 'Y RETENTION$ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) N/A 5H58254 01/01/17 01/01/18 X STATUTE OERH E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 C Professional Liability DPR9909933 01/18/17 01/18/18 Each Claim 5,000,000 (Claims Made) Aggregate 10,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD lbomaritoil 48827693 RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 177 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Proposal Purposes THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD lbomaritoil 48827693 RFP - Sycamore Canyon Trail Repair - Engineering Design Services I Packet Pg. 177 8. References 6.6.c *IMEG 1. City of Pasadena Yannie Wu, PE Principal Engineer 175 North Garfield Avenue Pasadena, CA 91101 P: (626) 744-3762 E: ywu@cityofpasadena.net 2. City of Ontario Louis Abi-Younes City Engineer 303 East "B" Street Ontario, CA 91764 P: (909) 395-2025 E: labi-younes@ci.ontclair.ca.us 3. City of Alhambra Dennis Ahlen Deputy Director of Utilities 111 S. First Street Alhambra, CA 91801 P: (626) 570-3274 E: dahlen@cityofalhambra.org On-call engineering design, project manangement and construction administration services On-call plan review services (mapping) Engineering design, project management and construction administration services Engineering design, project management and construction administration services 9. Exception to the City's RFP We have reviewed the RFP and all supplemental materials provided by the City and find no exceptions. RFP - Sycamore Canyon Trail Repair - Engineering Design Services Packet Pg. 178 6.6.c 4* - MEG City of Diamond Bar Sycamore Canyon Trail Repair Project Sheet 1 oft Fly: C.W.L. ID Task Mode J tom} 0 W. u; Ei W r �, r +�, �� tR Task Name Proposal Review and Contract Award Proposal Submittal Date City Review of Proposals Contract Negotiations (if any) Preparation of Staff Report City Council/Contract Award Preliminary Design Services I. Project Research II. Meeting with Los Angeles County DWPFCD Initial Project Meeting Project Research Permit Preparation and Processing III. Topographic Field Surveys Field Surveys Topographic Map Preparation IV. Topographic Map Verification V. Hydrologic Study VI. Preliminary Construction Documents Alternative Analysis Development Meeting with City/Design Team Alternative Selection Preparation of Construction Documentation VII. Preparation of Construction Documents (Drawings) 30% Submittal Review By City 60% Submittal Review By City 90% Submittal Review By City 100% Submittal Review By City Submittal of Final Mylars VIII. Preparation of Landscape Plans IX. Specifications and Engineer's Estimate (Cost Estimate) Construct Site Visits and Verify Field Conditions XI. Preparation of a SWPPP/Water Quality Docs. Construction & Construction Services City of Diamond Bar Preparation of Bid Package City of Diamond Bar Advertisement of Bid Bidding Period XII. Assistance During Construction Bidding City of Diamond Bar Bid Review & Selection City Council Contract Award Contract Negotiations & Mobilization Commencement of Construction Construction Activities XIII. Construction Support/Assistance (Optional) Duration _ 22 days 1 day 11 days 3 days 5 days 1 day 93 days 1 wk 92 days 1 day 4 days 73 days 10 days 10 days 5 days 1 day 5 days 10 days 10 days 1 day 37 days 30 days 2 days 2 days 2 days 2 days 1 day 30 days 15 days 1 wk 2 wks 101 days 13 days 1 day 14 days 14 days 5 days 1 day 8 days 1 day 60 days 60 days Start Mon 8/21/17 Mon 8/21/17 Mon 8/21./17 Tue 9/5/17 Fri 9/8/17 Tue 9/19/17 Wed 9/20/17 Wed 9/20/17 Thu 9/21/17 Thu 9/21/17 Thu 9/21/17 Wed 10/18/17 Wed 9/20/17 Wed 9/20/17 Wed 9/27/17 Wed 10/4/17 Wed 10/4/17 Wed 10/4/17 Wed 10/4/17 Tue 10/17/17 Wed 10/11/17 Wed 10/18/17 Tue 10/31/17 Mon 11/13/17 Fri 11/24/17 Wed 11/29/17 Thu 11/30/17 Wed 10/18/17 Wed 11/8/17 Wed 10/11/17 Wed 1.1/15/17 Fri 12/1/17 Fri 12/1/17 Wed 12/20/17 Thu 12/21/17 Thu 12/2,1/17 Wed 1/10/18 Tue 1/16/18 Wed 1/17/18 Mon 1/29/18 Mon 1/29/18 Mon 1/29/18 Finish Tue 9/19/17 Mon 8/21/17 Mon 9/4/17 Thu 9/7/17 Thu 9/14/17 Tue 9/19/17 Fri 1/26/18 Tue 9/26/17 Fri 1/26/18 Thu 9/21/17 Tue 9/26/17 Fri 1/26/18 Tue 10/3/17 Tue 10/3/17 Tue 10/3/17 Wed 10/4/17 Tue 10/10/17 Tue 10/17/17 Tue 10/17/17 Tue 10/17/17 Thu 11/30/17 Tue 11/28/17 Wed 11/1/17 Tue 11/14/17 Mon 11/27/17 Thu 11/30/17 Thu 11/30/17 Tue 11/28/17 Tue 11/28/17 Tue 10/17/17 Tue 11/28/17 Fri 4/20/18 Tue 12/19/1712/19 Wed 12/20/17 Tue 1/9/18 Tue 1/9/18 Tue 1/16/18 Tue 1/16/18 Fri 1/26/18 Mon 1/29/18 Fri 4/20/18 Fri 4/20/18 gust 8/6 8 September 13 8/2018/271 9/ 3 19,1,19/1719/24L1.0/110 IOctober 8i0 1�0 November December January I February March p 2 ll S 1 1 1 1 1 2d123�-2 1 2 1� 2 3i 1 1 141 2i 1 28 4 2 11 1$ 25 3 4 3 1i 3 183 25 April Ma 4 1 4 8 4 5 224129 1 2 8/21 3 19/4 4 9/7 5 14 6 9/19 7 8 9 9/26 10 0 9/21 11 9/26 12 1/26 13 14 10/3 15 16 - 10/3 10/4 17 10/1 18 19 0/17 20 10/17 21 22 1/28 23 71/7 24 11/14 2S /27 26 1/30 27 J11/30 28 1/28 29 I �/ 1/28 I 30 0/17 31 1/28 32 33 34 12/20 35 36 - , 119 1/9 37 /16 38 1/16 39 11/26 40 1/29 41 14120 42 / i 4/20 dole I evel - Proposal Date Revised Packet Pg. 179 6.6.c *1M G August 16, 2017 City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, CA 91765 Attn: Mr. Christian Malpica Associate Engineer RE: Request for Proposal, Sycamore Canyon Trail Repair Engineering Design Services — Fee Proposal In accordance with the Request for Proposals (RFP) for the Sycamore Canyon Trail Repair Project, IMEG Corporation is please to present to you this "Not to Exceed Fee Proposal". This fee proposal is based upon the scope of services as delineated in our firms accompany submittal for the Sycamore Canyon Trail Repair Project. This proposed fee is also based on the attached man-hour projections for the project. The proposed Professional Fee is also based upon our firm's standard rate schedule as attached below. Comoensation It is our recommendation that a project budget in the amount of $ 93,100 dollars be established to cover our professional fee for the requested services for the project. If the proposed optional services are selected, an additional fee of $ 18,300 should be budgeted to cover the cost for these additional task, or a total contract Fee of $ 111,400. Our services shall be performed on an hourly basis equal to those hour rates as specified in the attached fee schedule. IMEG Corporation shall submit monthly progress invoices as work is performed on this project. The fee for our services shall not exceed the amounts indicated herein for the designated task. Said fees are inclusive of miscellaneous out of pocket expenses, that will be included as a separate line item on our monthly invoices statements. It is also understood that all services shall be performed pursuant to the terms and conditions, and in accordance with, the City of Diamond Bar's Standard Contract Agreement for Consulting Services. In addition, it is understood that both our Scope of Services and Corresponding Professional Fee may be subject to further discussions and negotiations upon review of the submitted materials by the City. Conclusion Thank you for allow IMEG Corporation this opportunity to submit to you the subject professional proposal and this associated fee proposal. We looking forward to working with the City of Diamond Bar on a successful, and expeditious project. A project that we all will be proud of and is of benefit to the residence of the City of Diamond Bar. Very truly yours: IMEG Corporation Charles "Chuck" W. Lockman P.E. Principal 901 Via Piemonte, Suite 400, Ontario, CA 91764 > 909.477.6915 > Fax: 909.477.6916 Packet Pg. 180 *Ir IMEG 2017 SCHEDULE OF CHARGES FOR ENGINEERING SERVICES Sycamore Canyon Trail Repair Engineering Design Services Fee Proposal August 16, 2017 The fee for our services will be based on the charges listed below. All fee quotations are applicable for a period of 90 days from the date of the proposal to which this schedule is attached. The fee for our services shall be based upon these rates for the duration of the project. PERSONNEL HOURLY RATES Principal........................................................$212 Designer ................................................. $134 Project Manager...........................................$192 CADD Operator ...................................... $ 96 Project/Senior Engineer...............................$176 Construction Administrator..................... $148 Engineer .......................................................$148 Word Processor/Clerical......................... $ 75 Two (2) Man Survey Crew ...................... $240 Three (3) Man Survey Crew .................. $310 Survey Crew Drive Time ..........................$130 These rates apply to regular time and travel time in the continental United States. A maximum travel time of eight hours will be charged in any day. Overtime, if required in the interest of the project, will be charged at the above rates for professional personnel and at 1.5 times the above rates for other personnel. Overtime will apply to time in excess of forty hours per week and all time on Saturdays, Sundays, and holidays. In the event of adverse weather conditions or other factors beyond our control, a standby charge of four hours per weekday will be made for field personnel. Reimbursable expenses are in addition to personnel rates. Reimbursable cost will be billed at cost except as noted below. MISCELLANEOUS CHARGES Passenger Car ................ Plotting (except for in-house use) ANNUAL ADJUSTMENT $0.55/mile with minimum of $3.50/sheet Photo Copy These rates will be adjusted annually effective the beginning of each year. INSURANCE $ 35/day $ 0.15/page TTG Engineers maintains Professional Liability, Auto and General Liability Insurances and will furnish certificates of such insurances upon request. Page 12 6.6.c Packet Pg. 181 401MEG PROFESSIONAL SERVICES PROPOSAL CIVIL ENGINEERING & LAND SURVEYING SERVICES PROFESSIONAL FEE ESTIMATE Sheet 1 of 5 Date Prepared :08/16/2017 Date Revised : 8/16/2017 By: C.W.L. File: Sycamore Canyon Professional Fee Proposal 08.16.17 Sheet Index : Fee Summary 6.6.c Packet Pg. 182 City of Diamond Bar Sycamore Canyon Trail Repair Fee Proposal - Summary Engineering Design Services _ Estimated Fee Scope of Services I. Project Research = $ 3,100 II.Meeting with Los Angeles County DPW Flood Control Division = 5,500 III. Topographic Field Surveys = 13,700 IV. Topographic Map Verification = 2,600 V. Hydrologic Study = 4,100 VI. Preliminary Construction Documents = 8,500 VII. Preparation of Construction Documents (Drawings) = 26,700 VIII. Preparation of Landscape Repair & Replacement/Remediation Plans = 13,700 IX. Specifications and Engineer's Estimate (Cost Estimate) = 7,600 X. Construction Site Visits and Verify Field Conditions = 1,800 XI. Preparation of SWPPP and Water Quality Documentation (Optional) = See Below XII. Assistance During Construction Bidding = 3,100 XIII. Construction Support/Assistance (Optional) = See Below Estimated Professional Fee = $ 90,400 Estimated Out of P{pocket Cost @ 3% = 2,700 Total Estimated Consulting Fee = $ 93,100 Optional Services XI. Preparation of SWPPP and Water Quality Documentation (Optional) = 7,000 XIII. Construction Su pport/Ass!stance (Optional) = 11,300 Total Optional Services = $ 18,300 Total Consulting Fee with Options = $ 111,400 File: Sycamore Canyon Professional Fee Proposal 08.16.17 Sheet Index : Fee Summary 6.6.c Packet Pg. 182 401MEG PROFESSIONAL SERVICES PROPOSAL CIVIL ENGINEERING & LAND SURVEYING SERVICES PROFESSIONAL FEE ESTIMATE Sheet 2 of 5 Date Prepared : 08/16/17 Date Revised : 8/16/2017 By: C.W.L. Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 183 Estimated man-hours By Discipline Q c a` m o a 5 d a0i c o rn a w d c a� w 4) rn rn o o 0 v 3 L U 0 3 f- R v � _0 0 0 a w 2 0 F- i 0 c M E Proposed ProfessionalN Estimated Scope of Services Professional Fee I. Project Research Project Management 1 1 2 = $ 400 Research 4 8 12 = 1,900 Client Consultation 2 2 4 = 800 Task Subtotal = 3 3 41 8 0 0 0 0 18 =$ 3,100 II.Meeting with Los Angeles County DPW Flood Control Division Project Management 1 2 4 = $ 700 Research 8 12 20 = 3,200 Client Consult./Meetings 4 4 8 = 1,600 Task Subtotal = 51 6 8 12 0 0 0 0 32 =$ 5,500 III. Topographic Field Surveys Project Management 3 6 9 = $ 1,800 Field Surveys 40 40 = 9,600 Topo Map Preparation 8 12 20 = 2,300 Task Subtotal = 3 6 0 8 0 12 40 0 69 = $ 13,700 IV. Topographic Map Verification Project Management 1 1 2 = $ 300 Field Verification 2 2 2 6 = 800 Topo Map Revisions 16 16 = 1,500 Task Subtotal = 1 1 2 2 0 18 0 0 24 =$ 2,600 Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 183 401MEG PROFESSIONAL SERVICES PROPOSAL CIVIL ENGINEERING & LAND SURVEYING SERVICES PROFESSIONAL FEE ESTIMATE Sheet 3 of 5 Date Prepared : 08/16/17 Date Revised : 8/16/2017 By: C.W.L. Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 184 Estimated man-hours By Discipline Q c a` 5 m a0i o o a a d c rn w d 4) c rn a� rn w o o 0 < 3 L U 0 3 f- R v � CD 0 0 a w 2 0 F- i 0 r- E Estimated Professional Fee Proposed ProfessionalN Scope of Services V. Hydrologic Study Project Management 1 2 3 = $ 500 Hydrology Calcs. 2 4 12 18 = 2,100 Letter Report 2 4 6 = 700 Client Consultation 2 2 4 = 800 Task Subtotal = 3 4 4 4 0 12 0 4 31 =$ 4,100 VI. Preliminary Construction Documents Project Management 2 3 1 61 = $ 1,100 Design/Drafting 4 16 8 16 44 = 5,700 Calculations 2 4 6 = 900 Client Consult./Meetings 2 2 4 = 800 Task Subtotal = 4 5 6 20 8 16 0 0 60 = $ 8,500 VII. Preparation of Construction Documents (Drawings) Project Management 7 11 17 = $ 3,500 Design/Drafting 4 8 13 20 22 47 114 = 15,100 Calculations 2 3 5 9 10 20 49 = 6,500 Client Consult./Meetings 4 4 8 = 1,600 Task Subtotal = 16 26 18 29 32 67 0 0 188 = $ 26,700 VIII. Preparation of Landscape Repair & Replacement/Remediation Plans Project Management 3 6 9 = $ 1,800 Design/Drafting 4 8 12 8 60 92 = 10,800 Meetings 6 6 = 1,100 Task Subtotal = 3 10 14 12 8 60 0 0 107 = $ 13,700 Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 184 401MEG PROFESSIONAL SERVICES PROPOSAL CIVIL ENGINEERING & LAND SURVEYING SERVICES PROFESSIONAL FEE ESTIMATE Sheet 4 of 5 Date Prepared : 08/16/17 Date Revised : 8/16/2017 By: C.W.L. Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 185 Estimated man-hours By Discipline Q c a` m o a 5 d d a0i c c o rn a� a w w 4) rn rn o o 0 < 3 L U 0 3 f- R v � CD 0 0 a Proposed ;n w 0 2 r- 0 M F- E ProfessionalN Estimated Scope of Services Professional Fee IX. Specifications and Engineer's Estimate (Cost Estimate) Project Management 2 3 5 = $ 1,000 Specifications 2 4 12 18 = 3,300 Engineers Cost Est. 2 4 12 18 = 3,300 Task Subtotal = 6 11 24 0 0 0 0 0 41 = $ 7,600 X. Construction Site Visits and Verify Field Conditions Project Management 0 1 1 = $ 200 Field Observation 2 2 2 6 = 1,200 Client Consult./Meetings 1 1 2 = 400 Task Subtotal = 3 4 2 0 0 0 0 0 9= $ 1,800 XI. Preparation of SWPPP and Water Quality Documentation (Optional) Project Management 2 3 5 = $ 900 Documentation Prep. 4 12 20 36 = 4,400 Calculations 2 4 6 = 900 Client Consult./Meetings 2 2 4 = 800 Task Subtotal = 4 5 6 16 0 20 0 0 51 = $ 7,000 XII. Assistance During Construction Bidding Project Management 1 1 2 = $ 400 Response to RFI's 2 4 6 = 1,100 Client Consult./Meetings 4 4 8 = 1,600 Task Subtotal = 5 7 4 0 0 0 0 0 16 =$ 3,100 Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 185 401MEG PROFESSIONAL SERVICES PROPOSAL CIVIL ENGINEERING & LAND SURVEYING SERVICES PROFESSIONAL FEE ESTIMATE Sheet 5 of 5 Date Prepared : 08/16/17 Date Revised : 8/16/2017 By: C.W.L. Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 186 Estimated man-hours By Discipline Q c a` m o a 5 d d a0i c c o rn a� a w w 4) rn rn o o 0 < 3 L U 0 3 f- R v � aD 0 0 a w 2 0 F- i 0 r- E Proposed ProfessionalN Estimated Scope of Services Professional Fee XIII. Construction Support/Assistance (Optional) Project Management 3 5 7 = $ 1,500 Field Meetings 2 4 16 22 = 4,000 Client Consult./Meetings 4 8 12 = 2,400 As -Built Drawings 2 4 8 12 26 = 3,400 77777777 Task Subtotal = 9 19 20 8 0 12 0 0 67 = $ 11,300 Total Estimated Professional Consulting Fee = 108,700 Fee By Discipline hrs. % Fee % 65 107 112 119 48 217 40 4 712 108,800 I. Project Research Principal 65 9% $ 13,700 13% Project Manager 107 15% 20,500 19% Project/Senior Engineer 112 16% 19,800 18% Engineer 119 17% 17,600 16% Designer 48 7% 6,400 6% CADD Operator 217 31% 20,900 19% Two -Man Survey Crew 40 6% 9,600 9% Word Processor/Clerical 4 1% 300 0% Subtotal = 712 100% $ 108,800 100% Flle : Sycamore Ganyon Protesslonal Fee Proposal 08.16.1 i Sheet Index : Fee Detail 6.6.c Packet Pg. 186 CITY COUNCIL 6.7 Agenda #: 6.7 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: CONSULTANT SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (EIS) TO PREPARE A MITIGATED NEGATIVE DECLARATION FOR A PROPOSED HOTEL/OFFICE/RETAIL DEVELOPMENT AT 850 S. BREA CANYON ROAD (CURRENT SITE OF BREA CANYON BOAT AND RV STORAGE). STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Approve, and Authorize the Mayor to sign, the Consulting Services Agreement with EIS for a not -to -exceed Amount of $79,980. FINANCIAL IMPACT: None. All costs associated with the preparation of the Mitigated Negative Declaration shall be borne by the applicant for the proposed project. The applicant will be required to submit the full contract amount to the City prior to the start of services. Consultant invoices will be paid out of the developer deposit account. The proposed Consultant Services Agreement authorizes the Consultant to submit invoices to the City for a not - to -exceed amount of $79,980. 1_T93111(ci 216111 ki I DIP The subject property consists of approximately 5.7 acres, on the east side of S. Brea Canyon Road between Lycoming Street and SR -60 freeway and is identified as the Brea Canyon Road Boat and RV Storage Facility. An aerial view of the subject property and a preliminary site plan for the proposed project are provided below. Packet Pg. 187 Aerial View On September 19, 2017, the applicant submitted an application to the Planning Division requesting approval of a General Plan amendment, zone change and land use entitlements necessary to facilitate the development of a hotel, office and retail complex on the subject property. r1 —rFFFFFFFFFFFFP yypm®® Nyr„ l TABULATIONS &TE RIFA � KRE9 SR0339REIPFn 5f16F 0®K;RiION Ntl}3a tl ST3 000 MET &1EPPEA eulmixo ua9 xma Sp,U! RErm arP1u ST! mru le.A+ LElfl.r LEu89 LktiA9 ,ipoo ,SpOP 15p10 ,bp]0 Rsw aa.9oR E0,E0a ]O,CW fisc uAa9 ]5.99tl 'ISl99 MUBUWXO�SFw P�iNiXRREtleRIO. Mi6 6PW 9,sOP So,WE ,AAe PR9f RLW pp9tl Mj 1eru9marom oRPx:e 19>IWO en9R9 ,reap !X m ,itl m a iso SaRrOT4-PEPUINW PMryOXG lEL1PaS1GK PlWMTaGPRRXXp1A 35A% ap E4 1R9 919 �9 muafou�amawloao wana¢9!mlRom KCE39B1ESTNLs CONBrcT srmEs SlA4Dl(�.STh15 9tIIC s11e 91110' mx m 12 ss 21, TtlT11 PMMbl6PR01b® OR\ERAOE OTI 1T9Y, �T�--�� — A _1 LJ I ll LF1rr m L IFFb 0 F1 49TOXY _ _ _ _ a �. OFf-RAtlaf°' OVEWasR ROUTE BO '0"'N Flit r-WFl" Preliminary Site Plan s.7 Packet Pg. 188 The proposed project is subject to the California Environmental Quality Act (CEQA). The scope of the proposed project indicates that a Mitigated Negative Declaration (MND) is likely to be the environmental document necessary to appropriately evaluate and mitigate the project's potential environmental impacts to less -than -significant levels. CONSULTANT SELECTION PROCESS: On May 4, 2017, the City sent a detailed RFP (Attachment 2) to three planning and environmental consulting firms, inviting them to submit proposals to prepare the environmental document for the Brea Canyon RV Storage Lot project. The City received a proposal from only one firm, Environmental Impact Sciences (EIS). EIS has provided excellent consulting services to the City on a variety of projects in the past, including the EIR for the Site D Specific Plan. EIS principal Peter Lewandowski will prepare the MND for the proposed project. Mr. Lewandowski's demonstrated expertise in preparing defensible environmental documents for the City leaves staff confident that he will again deliver a high-quality work product. :Jz74:7-1 411 YA - A A Afl Z7 t7 0�j CO ZZ Grfcj Leel—Se lilo Planner 10/17/2017 :7 WHAT01=111 WA - A0_'A A A Z7 1k#7 1?J f dam 641dru Grfcj Leel -Senior Planner 1014/2017 Gre (��,bn,a ommuni Development Director 10W2017 Attachments: 1. 6.7.a Consulting Services Agreement Dated October 18, 2017 2. 6.7.b Request for Proposals 3. 6.7.c Proposal from EIS Dated May 26, 2017 6.7 Packet Pg. 189 6.7.a CONSULTING SERVICES AGREEMENT ENVIRONMENTAL CONSULTING SERVICES THIS AGREEMENT (the "Agreement") is made as of October 18, 2017 by and between the City of Diamond Bar, a municipal corporation ("City") and Environmental Impact Sciences ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", Consultant's Proposal dated May 26, 2017. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A" the Consultant's Proposal, which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. The Community Development Director, Greg Gubman or his designee (herein referred to as the "City's Project Manager", shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager. 2. Term of Agreement. This Agreement shall take effect October 18, 2017 and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed seventy nine thousand nine hundred eighty dollars ($79,980.00) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. Packet Pg. 190 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. City will pay Consultant the amount properly invoiced within 35 days of receipt, but in no event shall City pay to Consultant more than 90 percent of the not to exceed amount set forth in Section 3 of this Agreement or as it may be amended, until completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. K 6.7.a Packet Pg. 191 C. Consultant shall fully comply with the Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. City have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 7. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: A. Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and B. Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgement rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination 3 6.7.a Packet Pg. 192 of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. C. To the fullest extent permitted by law, Consultant agrees to indemnify and hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury to or death of persons or damage to property caused by the negligent professional act or omission in the performance of professional services pursuant to this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) professional liability insurance covering errors and omissions arising out of the performance of this Agreement with a combined single limit of $1,000.000. If such insurance is on a claims made basis, Consultant agrees to keep such insurance in full force and effect for at least five years after termination or date of completion of this Agreement. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability and property damage. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. 4 6.7.a Packet Pg. 193 D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primarily insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due to Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically 0 6.7.a Packet Pg. 194 6.7.a for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonable full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonable necessary to effectuate the termination. The City shall not be liable for any claim of lost profits. Packet Pg. 195 6.7.a 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, with or without cause, to require Consultant to exclude any employee from performing services on City's premises. 17. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement upon being notified by the City to proceed and to diligently prosecute completion of the work as agreed to by and between the Project Manager and the Consultant. 19. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of the City. Any extensions granted shall be limited to the length of the delay outside Consultant's control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time and delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. Packet Pg. 196 20. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any Consultant's obligation hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 21. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 23. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 24. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" "CITY" Environmental Impact Sciences City of Diamond Bar Peter Lewandowski 21810 Copley Drive 26051 Via Concha Diamond Bar, CA 91765-4178 s 6.7.a Packet Pg. 197 Mission Viejo, CA 92691 Phone: 949-837-1195 E -Mail: environment@cox.net Attn.: Dan Fox Phone: 909-839-7010 E -Mail: DFox@DiamondBarCA.gov 26. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 27. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 28. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. 29. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" ENVIRONMENTAL IMPACT SCIENCES CITY OF DIAMOND BAR Peter Lewandowski, Principal IGIIIIIIIIII121101115 Tommye Cribbins, City Clerk Approved as to form: -31 41 in Jimmy Lin, Mayor 6.7.a Packet Pg. 198 David DeBerry, City Attorney *NOTE: If Consultant is a corporation, the City requires the following signatures(s): -- (1) The Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. Me] 6.7.a Packet Pg. 199 Exhibit A — Consultant's Proposal 6.7.a Packet Pg. 200 6.7.b �cp� REQUEST FOR PROPOSALS TO PREPARE AN ENVIRONMENTAL DOCUMENT PROJECT NAME: BREA CANYON RV STORAGE LOT PROJECT LOCATION: 850 S. BREA CANYON ROAD PROPOSAL SUBMISSION DEADLINE: FRIDAY, MAY 26, 2017, BY 4:00 P.M. PDT PIIPPORF The City of Diamond Bar is seeking proposals from environmental consulting firms for preparation of an environmental document related to a 5.7 -gross acre property involving a Specific Plan, General Plan Amendment, Zone Change and related entitlements for the development of hotel, office, and retail uses as detailed in the project description below. The scope of work may include any and all work efforts related to the analysis, preparation, community outreach and related compliance with CEQA. This will include the preparation of an initial study, the appropriate environmental document such as a mitigated negative declaration or environmental impact report with necessary technical studies, on-call consulting on as needed basis, and attendance at public hearings. CITY BACKGROUND The City of Diamond Bar is a primarily residential community with a current population of approximately 60,000 residents. Diamond Bar covers nearly 15 square miles and is located in southeastern Los Angeles County. PROJECT DESCRIPTION The property owner ("Applicant") has submitted a conceptual proposal to the City for the development of a 110 -room, four-story hotel, one three-story office building totaling 53,900 square feet, and one 9,500 square -foot retail building with drive-thru restaurant on approximately on 5.7 acres of land. The proposed project is located on the east side of S. Brea Canyon Road between Lycoming Street and SR -60 freeway. Currently, the site is utilized as a recreational vehicle storage yard. The site is primarily surrounded by existing single-family residential development to the north, east, and west, the 60 freeway to the south, and existing commercial development to the northwest. The northerly and easterly residential properties are separated by the Los Angeles County flood control channel and the westerly residential properties are separated by Brea Canyon Road. The abutting Packet Pg. 201 property to the north is developed with a drive-thru restaurant. The Los Angeles County Assessor's Parcel Number associated with the project site is: 8719-01-3017. The property is located within the Light Industry (1) zoning district, with the underlying General Plan land use designation as Professional Office (OP). The Applicant is requesting the following discretionary approvals for this project: • Specific Plan — A specific plan is a focused, comprehensive planning document, encompassing a specific geographical area, that incorporates land use, design and development standards tailored to the specific characteristics of a project and its context. Specific plans are typically utilized for complex projects, or those which contain design and land use components which are not fully defined or contemplated by a jurisdiction's standardized zoning regulations. • General Plan Amendment — The 5.7 -acre property is located within the Professional Office (OP) land use designation of the Diamond Bar General Plan, adopted in 1995. The Land Use element describes the OP areas to provide for the establishment of office -based working environments for general, professional, and administrative offices, as well as support uses. The allowable floor area ratio for the nonresidential development is 0.25 to 1.00. The General Plan Amendment would propose amending the land use designation from OP to Specific Plan (SP). • Zone Change — The project site is zoned Light Industry (1) in the Diamond Bar zoning map, which is inconsistent with the general plan designation. The I zoning district is intended for areas appropriate for light industrial/manufacturing uses including research and development, office -based industrial uses in an "industrial park" setting, business support services, and commercial uses requiring larger sites than are available in the commercial zoning districts. The allowable floor area ratio for nonresidential development is 0.25 to 1.00. The Zone Change would propose amending the zoning from I to SP. • Development Review — The site and architectural designs of the new buildings to ensure consistency with the General Plan, Development Code, Specific Plan and compliance with all applicable design guidelines and standards. In addition to the discretionary actions listed above, the applicant will apply for the review and consideration of a Development Agreement with the City. SCOPE OF WORK The City has not determined whether a Mitigated Negative Declaration or an EIR is the appropriate environmental document for the proposed project. The City is thus seeking proposals from qualified environmental consulting firms whose scopes of work will describe a recommended approach for reaching the appropriate environmental determination. Proposals may also include professional opinions as to which environmental document would most likely be warranted based on the information provide in this RFP. 2 6.7.b Packet Pg. 202 6.7.b The project's scope of work shall include the following: 1. Kick-off Meeting. Following the City Council's approval of a Consulting Services Agreement, the selected consultant will meet with City staff and the Applicant. At this meeting, data sources will be identified, roles and responsibilities will be clarified, and communication protocols will be established. 2. Project Description. The consultant shall prepare a detailed project description to establish the basis and parameters for the environmental analysis of the Project. 3. Technical Studies. Technical studies shall be prepared and provided by the selected consultant that, at a minimum, are those listed in CEQA Appendix G: Environmental Checklist Form of the CEQA Guidelines, including but not limited to a noise assessment; air quality assessment; greenhouse gas assessment; biological resources survey; and archaeological survey. The applicant will be providing the traffic study, subject to peer review by the City. 4. Preparation of the environmental documents appropriate for the project. The consultant will prepare the environmental document for the project. This will include meeting with the City for the purpose of obtaining information necessary for preparation a project description, establishing early communications among the various team members, and familiarizing the consultant with the issues and concerns identified for analysis. The initial study and notices of environmental documents shall be included as part of this task. 5. Preparation of the final environmental document. The consultant shall prepare a final environmental document that is consistent with all applicable provisions of the California Environmental Quality Act. This will include any response to comments, findings of fact, statement of overriding considerations the mitigation monitoring reporting program, notice of determination and all other related documents, as applicable. 6. Attendance at Meetings. The scope of services requires the selected consultant to work closely with staff in preparing the environmental document. The consultant shall budget (at minimum) attendance at the following meetings: • One kick-off meeting with City staff. • Up to five (5) additional meetings with City staff to discuss work program and progress, resolve issues, review comments on administrative documents and/or receive any necessary direction from City staff. Up to six (6) public meetings (including one (1) Community Workshop, Public Scoping Meeting, Planning Commission and City Council meetings, including possible continuances). 3 Packet Pg. 203 7. Deliverables. The proposal should include cost estimates to address the following scenarios: Mitigated Negative Declaration • Administrative Draft Initial Study and Initial Study (five hard copies, one electronic copy) • Draft Mitigated Negative Declaration (five hard copies, 20 CD's with electronic copy) • Notice of Completion/Notice of Availability and Distribution List (one electronic copy) • Draft Response to Comments, if any (one electronic copy) • Final Response to Comments, if any (one electronic copy) • Draft Mitigation Monitoring Reporting Program (one electronic copy) • Final Mitigated Negative Declaration (five hard copies, 20 CD's with electronic copies) • Notice of Determination (one electronic copy) Environmental Impact Report • Administrative Draft Initial and Initial Study (five hard copies, one electronic copy) • Notice of Preparation/Public Scoping Meeting Notice and Distribution List (one electronic copy) • Administrative Draft EIR (five hard copies, one electronic copy) • Draft EIR (five hard copies, 20 CD's with electronic copy) • Notice of Completion/Notice of Availability and Distribution List (one electronic copy) • Draft Response to Comments, if any (one electronic copy) • Final Response to Comments, if any (one electronic copy) • Draft Mitigation Monitoring Reporting Program (one electronic copy) • Final EIR (five hard copies, 20 CD's with electronic copies) • Notice of Determination (one electronic copy) Electronic versions of all documents (Print quality PDF, web ready PDF, editable file) The consultant shall submit the necessary environmental documents (NOP, NOC, Draft EIR) to the State Clearinghouse, all applicable Trustee and Responsible Agencies, neighboring local agencies and unincorporated community coordinating councils, as applicable. 4 6.7.b Packet Pg. 204 6.7.b Note: Prior to start of work, software and programs used for data collection, documentation and mapping shall be approved by City staff to confirm compatibility with City systems. SUBMITTAL REQUIREMENTS, FORMAT AND CONTENT 1. Cover Letter. Include an understanding of the work to be performed, signed by a principal or authorized officer who may make legally binding commitments for the entity. 2. Qualifications. This portion should include a profile of the consulting firm's experience in producing environmental documents. The Project Manager's contact information for the proposed work shall be identified, the associates in -charge when the Project Manager is absent, and for that of other key personnel. An organization chart identifying only those who will perform work for the proposed project and their brief resume is also required. The Project Manager shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. The consulting firm shall list the time availability of the Project Manager and the key personnel on a percentage basis to provide the services requested. Sub -consultants, if any, shall be identified and are subject to the same requirements as for the prime consultant. At least three references of cities served within the past five (5) years must be provided. The list shall include the name of the contact person and the telephone number for which the firm has recently or currently provides services as outlined under the Scope of Work. 3. Project List and Schedule. List of projects, which your firm or personnel have completed within the last 5 years, similar to the proposed project. Project information should include project description, year completed, client name, along with a person to contact and their telephone number. 4. Scope of Work. The firm shall describe the proposed work by task. 5. Budget Estimated. The firm shall furnish an estimated budget with tasks and hours. The budget shall depict the hourly rates for the prime consultant and any sub - consultants with an hourly billing rate for each personnel category to be used on the project. Personnel hourly rates shall reflect all costs for office overhead, including phones, cellular phones, vehicles, mileage and other direct and indirect costs. This fee schedule shall reflect all anticipated fee increases. 6. Acceptance of Conditions. This section will be a statement offering the firm's acceptance of all conditions listed in the RFP document. Any exceptions or suggested changes to the RFP or any contractual obligations, including the suggested change, the reasons therefore and the impact it may have on cost or other considerations on the firm's behalf must be stated in the proposal. Unless specifically noted by the firm, the City will assume that the proposal is in compliance with all aspects of the RFP. 5 Packet Pg. 205 PROPOSAL SCHEDULE (ESTIMATED) • RFP Mailing Date..........................................................Thursday, May 4, 2017 • Proposals Due.............................................Friday, May 26, 2017, 4:00 p.m. PDT • Interviews (Optional).....................................Thursday, June 1, 2017 (time TBD) • Award of Contract..............Tuesday, June 20, 2017, City Council Meeting (tentative) Deadline for submittal is Friday, May 26, 2017, on or before 4:00 p.m. PDT. Late submittals or electronically submitted copies will not be accepted. Please deliver proposals to: City of Diamond Bar, City Hall Attn: Grace S. Lee, Senior Planner 21810 Copley Drive Diamond Bar, CA 91765 CONSULTANT SELECTION PROCESS Proposal Review: Each proposal will be reviewed to determine if it meets the RFP requirements. Failure to meet the requirements of the RFP will be cause for rejection. The City will consider the following in selecting a firm: • Response to requested Scope of Work and this RFP; • Qualifications and experience of consultant firm; • Budget/Costs; • Schedule; and • Professional Reputation/References provided. ACCEPTANCE OF TERMS AND CONDITIONS Submission of a proposal pursuant to this RFP shall constitute acknowledgement and acceptance of all the terms and conditions set forth in the RFP, unless otherwise expressly stated in the proposal. 1. Inclusion of Proposal - The proposal submitted in response to this RFP will be included as part of the final contract with the selected consultant firm. 2. Accountability — The consultant firm will be required to submit monthly status reports covering such items as the progress of work, milestones achieved, resources expended, problems encountered, and corrective action taken. 3. Project Status Meetings — The Project Manager shall attend project status meetings, or as otherwise determined necessary by the City, during the course of the project. 4. Insurance — The consultant firm shall not start work until all required insurance documentation is submitted to the City. The primary consultant shall be responsible for submitting insurance documentation for all sub -consultants. 0 6.7.b Packet Pg. 206 5. Acceptance and Payment Terms — Payments for the work performed shall be based on defined deliverables such as technical studies, draft EIR, and final documents. 6. Costs — All costs shall be stated as "not to exceed" amounts. The costs must be detailed specifically in the cost summary section of the proposal and include billing rates for personnel, printing, attendance of a public meeting, and any other cost anticipated. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless these are specifically included in the proposal. The cost information should be written so that it may be incorporated, as modified during the contract negotiation meetings, as an attachment to the Consulting Services Agreement. CONTRACTUAL REQUIREMENTS Prior to the award of any work, the City and the selected consultant firm shall enter into a written contract. The City will negotiate the contract with the preferred team of consultants based upon the team's proposal. The contract will be presented to the City Council for approval. If the City and the prospective consultant team fail to reach a contractual agreement, the City may negotiate with any other top -selected consultant team. A copy of the City's Consulting Services Agreement is attached (Attachment 2). The consultant firm proposal, this RFP, and all subsequent modifications to either document will be included as appendices to the contract. The consultant firm must identify and explain any proposed changes or exceptions to the language and content of the Agreement in the response submitted. If no changes or exceptions are noted by the consultant firm, then the consultant firm agrees to be bound by, and thereby represents its ability to satisfy all terms of the Agreement, if selected. ATTACHMENTS: 1. Location Map, Aerial Map, Site Aerial 2. Standard Consulting Services Agreement 3. Conceptual Site Plan (Brea Canyon RV Storage Lot) 7 6.7.b Packet Pg. 207 Attachment 1 Location Map "Brea Canyon Road RV Storage Lot" im EL M. 6.7.b DIAMOND BAR Packet Pg. 208 s en rt r.+PILI l7 k c, it A .W 14L alms 85C .Bi Yandef-D, * . W - -4- F"'Al 71 -M A. 4 -4- HOTEL 4-STORYO ,0 RETAIL . . . . . . PAD OFFICE 3 -STORY 192' SSSITEAREA EE_f DEDICATION SITE AREA .DING AREA 91LE71911rillo BUILDING ARI=A HOTEL RETAIL OFF 15,000 9,500 18 17 18 60,000 9,500 53 v-71 PARKING REQUIRED RATIO HOTEL tj I10ROOIVIS 1/Room 110 PAST FOOD (3,000 sQ 1011000 30 ;w RETAIL (6,500 sf) 411000 26 OFFICE 411000(1) 105 OFFICE -MEDICAL 5/1000(1) 131 SUBTOTPL - REQUIRED PARKING lic 66 236 RECIPROCAL PARKING WITH HOTEL 95% TOTAL REQUIRED PARKING '(`I)Rased oa Rentable Building sf(Appro)dmateIy96.5%) 77-7- PARKING PROVIDED COVERAGE FAR a /777� ---------------------- __+1444H I H-ALIL_ I-1 I- I] -n- I- H 4-1211- - t +14 izi ----------- - - - - - - - - r. x- 't t:w ERP) !A7 L3,-)M0JdA FREEWAY' - Attachment 3 ACRES 5.73 0.00 5.73 TOTAL 42,800 110 30 26 105 131 402 -105 297 290 17.2% 49.51/6 I Packet Pg. 211 11 A. 4 HOTEL 4-STORYO ,0 RETAIL . . . . . . PAD OFFICE 3 -STORY 192' SSSITEAREA EE_f DEDICATION SITE AREA .DING AREA 91LE71911rillo BUILDING ARI=A HOTEL RETAIL OFF 15,000 9,500 18 17 18 60,000 9,500 53 v-71 PARKING REQUIRED RATIO HOTEL tj I10ROOIVIS 1/Room 110 PAST FOOD (3,000 sQ 1011000 30 ;w RETAIL (6,500 sf) 411000 26 OFFICE 411000(1) 105 OFFICE -MEDICAL 5/1000(1) 131 SUBTOTPL - REQUIRED PARKING lic 66 236 RECIPROCAL PARKING WITH HOTEL 95% TOTAL REQUIRED PARKING '(`I)Rased oa Rentable Building sf(Appro)dmateIy96.5%) 77-7- PARKING PROVIDED COVERAGE FAR a /777� ---------------------- __+1444H I H-ALIL_ I-1 I- I] -n- I- H 4-1211- - t +14 izi ----------- - - - - - - - - r. x- 't t:w ERP) !A7 L3,-)M0JdA FREEWAY' - Attachment 3 ACRES 5.73 0.00 5.73 TOTAL 42,800 110 30 26 105 131 402 -105 297 290 17.2% 49.51/6 I Packet Pg. 211 11 PROPOSAL PREPARATION / PROCESSING ENVIRONMENTAL DOCUMENTS BREA CANYON ROAD BOAT AND RV STORAGE LOT 850 S. Brea Canyon Road Diamond Bar, California Lead Agency: City of Diamond Bar Community Development Department 21810 Copley Drive Diamond Bar, California 91765 Prepared by: Environmental Impact Sciences 26051 Via Concha Mission Viejo, California 92691 May 26, 2017 6.7.c Packet Pg. 212 6.7.c EnvlronmeMal lmpact 5dcriceo 26051 Via Concha Miooion Viejo, California 92691.5614 f 949.837.1195 949.837.3935 Fax May 26, 2017 Grace S. Lee, Senior Planner City of Diamond Bar Community Development Department 21810 Copley Drive Diamond Bar, California 91765-4178 Proposal: Brea Canyon Boat and RV Storage Lot (850 S. Brea Canyon Road) But the mild voice of reason, pleading the cause of an enlarged and permanent interest, is but too often drowned, before public bodies as well as individuals, by the clamors of an impatient avidity for immediate and immoderate gain. James Madison, 4th American President Dear Grace: Environmental Impact Sciences (EIS or Consultant) appreciates the opportunity to response to the City of Diamond Bar's (City or Lead Agency) "Request for Proposals for the Preparation of an Environmental Document for Brea Canyon Road RV Storage Lot" (RFP). Presented herein and in the accompanying attachments is our firm's combined technical and cost proposal provided in response to that solicitation. The uniqueness and complexity of the proposed project relates less to the requested entitlements and more to the need to find a successful balance between the landowner's expectations regarding the site's development and the expectations of those residents located along Lycoming Street and Dryander Drive for retention of their existing levels of privacy and long established assumptions concerning future scenarios for the Brea Canyon and Boat Storage" property. It is not the Consultant's role to determine the manner in which that scale is balanced but only to provide the City's advisory and decision-making bodies and the community at large with sufficient objective information to allow those decisionmakers and those residents the ability to frame their own set of values and to articulate their own vision. The United States Supreme Court has held that "[t]he concept of the public welfare is broad and inclusive. The values it represents are spiritual as well as physical, aesthetic as well as monetary. It is within the power of the legislature to determine that the community should be beautiful as well as healthy, spacious as well as clean, well balanced as well as carefully patrolled" (Berman v. Parker [1954]). Introduction The roles that subjectivity and objectivity play in the planning process constitute competing themes, traditionally with project proponents and opponents expressing conflicting viewpoints based on each party's perspective. In these modern times where "news" and "false news" have worked their way into the public lexicon, the distinction has become blurred and information supporting ones inherent bias often given greater credence that factual and balanced analysis. Packet Pg. 213 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 2 Unless bastardized by self -promotion, one of the remaining bastions of independency in governmental accountability remains evident under the California Environmental Quality Act (CEQA) and the Guidelines for the Implementation of the California Environmental Quality Act (Guidelines). The State Legislature has, in fact, expressly mandated that, under CEQA, "decisions be informed and balanced" and "not subverted into an instrument for the oppression and delay of social, economic, or recreational development or advancement." To the extent that the CEQA process is a beacon illuminating objectivity and accountability in the decision-making process, by maintaining credibility in the eyes of both elected officials and the community they serve, local planning departments are the bearers of that torch. Credibility (best built on respect, honest dealings, competency, and accountability) takes time to become establish but only moments to flitter away. The project described in the RFP and the work plan associated therewith represents the most recent example where the Department's credibility may again be put to the test in the eyes of the constituency which the Department serves. State planning law (Section 65450, California Government Code [CGC]) has created "specific plans" as a vehicle for the establishment of site-specific development policies, negating the enforcement of certain policies otherwise applicable to comparable properties absent those plans. While a valuable tool in a planner's arsenal, the project -level application of that tool should not occur in a vacuum. Just as automobile come equipped with rear-view mirrors, any view of the road ahead should also maintain an eye of what was behind. A viable ecosystem relies on the interdependence of its component parts. Radical changes thereto can often result in catastrophic consequences to that system's viability. Conversely, recognizing the inevitability of change, efforts expended to retain the system's fundamental characteristics allow for growth, adaptation, evolution, and the establishment of new symbioses. In that context, with regards to the proposed project, a number of key CEQA-based issues immediately surface. The following issues, in part, constitute the rationale for the recommendations presented herein. Land Use. According to the Urban Land Institute (ULI), "mixed-use development" is a single physically and functionally integrated development of three or more revenue-producing uses developed in conformance with a coherent plan. The Institute of Transportation Engineers (ITE) suggests that two interacting land uses compose a "mixed-use development." Mixed-use developments have internal pedestrian connectivity and share parking among uses. In accordance with those descriptions, based on the inclusion of a hotel, office building, and retail uses, the proposed project constitutes a proposal for a mixed-use development. EIS believes that the primary focus of the CEQA analysis needs to be directed toward: (1) the assessment of land -use compatibility, not with regards to the different internal land uses but in the context of the project's potential impacts on other proximal uses; and (2) impacts to and upon the adjacent single-family neighborhood relative to the corresponding changes in the development standards (from "Light Industry" to "Specific Plan") governing the project site. Packet Pg. 214 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 3 Existing public policies, as articulated in the "City of Diamond Bar General Plan" (DBGP) and "City of Diamond Bar Municipal Code" (DBMC), already provide a framework for assessing land -use compatibility. Because each of the City's zoning districts include both a list of "permitted" and "conditionally permitted" uses, the City Council has articulated the range of uses allowable therein. Additional complexity is, however, added when a project also includes a general plan amendment (GPA) and zone change, such that: (1) the underlying land -use designations no longer serve as the arbiter of the site's development potential; and (2) a "specific plan" designation does not neatly fit into any existing land -use designation but rather allows for the establishment of unique site-specific standards. Although "compatibility" should be viewed as a variable scale, the assessment of land -use compatibility will, among other things, introduce the concepts of "compatible" and "incompatible" land uses, "separation distances," and "sensitive" uses. Since different uses may not be either 100 percent compatible or incompatible, with regards to the proposed project, the City's decisionmakers will need to define the "acceptable" level of compatibility or incompatibility for the affected community. Individuals and family living along Lycoming Street and Dryander Drive who purchased and who have resided in their homes likely never assumed that "Brea Canyon Boat and RV Storage" would always be there but that any future use of that property would subsequently conform to the development standards allowable in the "Light Industry District." The redesignation of the project site to "Specific Plan" negates those standards and thereby both directly and indirectly affects those residents. While made irrelevant through the proposed amendment of the DBGP and proposed revisions to the DBMC, "hotels," "drive-through sales," "restaurants," and "offices" are all not presently listed as "permitted" or "conditionally permitted" uses within the "Light Industrial District" (Section 22.10.034, Table 2-6, DBMC). As defined in the DBMC, the term "hotel" means "[f]acilities with guest rooms or suites, provided with or without kitchen facilities, rented to the general public for transient lodging (less than 30 days). Hotels provide access to most guest rooms from an interior walkway, and typically include a variety of services in addition to lodging; for example, restaurants, meeting facilities, personal services" and "accessory guest facilities such as swimming pools, tennis courts, indoor athletic facilities, accessory retail uses, etc." (Section 22.80.020, DBMC). Left unspecified in the RFP is whether the proposed "hotel" is intended to also include "restaurants," "meeting rooms," and other "accessory guest facilities." As illustrated, the project includes the placement of a 4 -story hotel (including the hotel's swimming pool, pool cabanas, loading docks, and trash dumpsters), 24-hour operations, and parking within 60 -feet of the rear yards of existing single -story residences located in the general vicinity of 21052-21076 Lycoming Street and 807-843 Dryander Drive. The maximum height limit in the City's "Light Industrial District" is 35 feet (Section 22.10.040, Table 2-7, DBMC). The unspecified height of the 4 -story hotel (estimated to be approximately 60 -feet tall absent any associated architectural projections and roof -mounted HVAC equipment) and the 3 -story office building will inevitably exceed that limit. Security lighting and closed-circuit television cameras (CCTV), often included in hotel projects as a deterrent to criminality, may constitute additional sources of "visual intrusion." As a result, independent of any discussion concerning the existence of any established rights associated therewith, a "reasonable expectation of privacy," both with regards to those proximal single-family Packet Pg. 215 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 4 residences and their associated "curtilage" (i.e., the land immediately outside a home ordinarily consisting of the front, back, and side yards, plus the driveway) is presently enjoyed by proximal single-family residences. By creating a condition whereby the occupants of those hotel rooms would directly overlook existing residential yard areas, the level of privacy now experienced by those residents would be diminished. The project is thus analogous to authorizing an unmanned aerial system (UAS) (drone) to hover near the rear property line of a homeowner on a 24/7 basis. It is neither known whether the existing landscaping located along the northern property line of "Brea Canyon Boat and RV Storage" can be retained nor the efficacy of that landscaping to impede line -of -sight observations from the hotel and office buildings into those residences. It can, however, be assumed that the removal of that vegetation will eliminate an existing natural feature which presently offers those residents some level of privacy. Shadow -sensitive uses include but are not limited to routinely useable outdoor spaces associated with residential, recreational, or institutional uses. Shadows are cast in a clockwise direction from west/northwest to east/northeast from the morning to afternoon. Generally, the shortest shadows are cast during the Summer Solstice (June 21) and grow increasingly longer until the Winter Solstice (December 21). During the Winter Solstice, the sun is lower in the sky and shadows are at their maximum lengths. With the exception of shadows cast by the existing landscaping, existing single-family dwelling located to the north of the subject property do not currently receive a large amount of shadow coverage in the afternoon due to the absence of tall buildings on the project site. The introduction of the proposed 4 -story hotel approximately 60 feet to the southwest may cast shadows into the rear year areas of those single-family residences and could affect the ability of some homeowners to install or effectively operate roof -top solar systems. With the exception of spill lighting (light pollution) associated with street lighting at the SR -60 Freeway westbound off -ramp and parking lot lighting at Farmer Boys (810 S. Brea Canyon Road), there is no apparent evidence of pole -mounting lighting on the project site. Once developed, the project will include the exterior lighting of the hotel and a minimum of 25 -foot - tall pole -mounted lighting placed throughout the parking area. Since parking lot lighting is often located along the lot's perimeter, overhead lighting will be introduced in close proximity to those single-family dwelling north of the Los Angeles County Flood Control District's (LACFCD) existing 50 -foot -wide, reinforced cement concrete (RCC) flood control channel (Tract 33069; PD 1445). Reflective glare occurs when light rays bounce off a surface and luminance is perceived from the angle of incidence of the reflection. The orientation of the 4 -story hotel relative to the adjacent single -story residence could produce reflective glare perceptible to those residents. The "conceptual" site plan included in the RFP does not suggesting any planning or design - related consideration of: (1) the view of the project site from the descending SR -60 Freeway westbound off -ramp at S. Brea Canyon Road and from the elevated SR-57/SR-60 Freeway northbound to westbound interchange; and (2) the project's potential for enhancing the abutting California Department of Transportation (Caltrans) right-of-way (ROW). The Applicant may have the opportunity to utilize a portion of that public ROW to provide supplemental parking and/or to incorporate decorative landscaping through the issuance of an encroachment permit from Caltrans for the private use of that ROW. Packet Pg. 216 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 5 As indicated in Caltrans' "Initial Study/ Environmental Assessment and Section 4(f) Evaluation: Construct a New Interchange on State Route 60 at Lemon Avenue PM 2.5/23.0 (K.P. 34.6/37.0) in the City of Diamond Bar" (SR-60/Lemon Avenue Interchange EA) (January 8, 2008), addressing an area that extended westward from S. Brea Canyon Road but did not include the project's freeway frontage: "If the City of Diamond Bar chooses to landscape the are in the project limits and/or interchange, a revised maintenance agreement between Caltrans and the City is required to define maintenance responsibilities of the new landscaped area" (SR-60/Lemon Avenue Interchange EA, p. 35). As a component of the proposed project, both the project proponent (Applicant) and the City have the opportunity to replace a barren and all but discarded piece of earth within the SR -60 Freeway right-of-way with enhanced landscaping. In accordance with the City's "development review" process, the City is required to adopt specific "quasi-judicial" findings, including the determination that the "design and layout of the proposed development will not interfere with the use and enjoyment of neighboring existing or future developments" (Section 22.48.040, DBMC). Based on the existing "conceptual" site plan, it is uncertain whether the CEQA analysis would support such findings. Even if the proposed project's operational impacts are found to be fully mitigable, the Department should anticipate and prepare for neighborhood opposition and ensure that those residences are provided the opportunity to fully engage in the decision-making process. The proposed project is identified, in pertinent part, as a "specific plan." Other than as specified in Section 65451 of the CGC, State planning law does not provide a template for the format or level of specificity required therein. Since no "draft" specific plan was disseminated with the RFP, it is neither possible to determine the precise nature of the proposed project nor whether the "conceptual" site plan included therein is merely a representation of one possible development option or the development scheme that the Applicant seeks to process and subsequently advance. The distinction is critical to both an understanding of the proposed project and the formulation of recommendations concerning the appropriate manner of CEQA response. While life at the Department's front counter may be best characterized as "reactive," CEQA provides public agencies the unique opportunity to be "proactive." As specified therein: 0 "With private projects, the lead agency shall encourage the project proponent to incorporate environmental considerations into project conceptualization, design, and planning at the earliest feasible time." 0 "Choosing the precise time for CEQA compliance involves a balancing of competing factors. EIRs and negative declarations should be prepared as early as feasible in the planning process to enable environmental considerations to influence project program Packet Pg. 217 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 6 and design and yet late enough to provide meaningful information for environmental assessment." The inclusion of environmental consideration early in the planning process can have major implications with regards to the advancement of the proposed project. The early integration of architecture, engineering, and community-based planning can: (1) determine the manner in which the Department proceeds under CEQA (i.e., MND or EIR); (2) affect the public and private costs and time incurred in pursuit of the requested entitlements; (3) alter the eventual content of the CEQA findings, including the determination whether impacts are mitigable and the nature of any mitigation measures resulting therefrom; (4) influence the acceptability of the proposed project to its Lycoming Street and Dryander Drive neighborhoods; and (5) change the ultimate outcome of the decision-making process, including the requisite "quasi-judicial" findings associated with each of the identified entitlement. Based on the "conceptual" site plan's readily discernible impacts, under CEQA, it is UNLIKELY that the proposed project would support processing through the use of a mitigated negative declaration (MND); however, it is conceivable that an alternative development plan could potentially support the use of a MND. Circulation. Because the Institute of Transportation Engineers' (ITE) "Trip Generation Manual" includes five separate trip generate rates for hotels (i.e., hotels [310], all suites [311], business [312], motel [320], and resort [330]), additional information on the precise nature of the proposed hotel is required. No dedicated use -specific or activity -specific parking appears to be provided for any of the proposed uses. As indicated in the "conceptual" site plan, the project may be under -parked by 106 or more parking spaces. Of those, not all the spaces illustrated appear functional. Additionally, the stated parking requirement itself appears to be potentially based on incorrect assumptions. 0 Retail Pad. From the "conceptual" site plan, it is apparent that all or part of the "retail pad" is, in reality, a drive-through fast-food restaurant (Section 22.42.050, DBMC). The DBMC states that parking for fast-food restaurants shall be based on the provision of one space for every 100 square feet (SF) of gross floor area, plus one space for each 100 SF of outdoor dining area (Section 22.30.040, Table 3-10, DBMC). Declared parking demand for that "retail" space is, however, based on the provision of four spaces for every 1,000 SF of floor area. With regards to that use alone, parking demands may be under -counted by as many as 40 parking spaces ("The provision of drive-through service facilities shall not justify a reduction in the number of required off-street parking spaces," Section 22.42.050[4], DBMC). 0 Hotel. As specified in the DBMC, hotel parking requirements include one space for each guest room plus one space for each two employees on the largest shift plus required spaces for accessory uses (Section 22.30.040, Table 3-10, DBMC). As indicated in the "conceptual" site plan, only 110 parking spaces have been identified for the 110 -room hotel. Since no associated employee numbers and no additional uses accessory to the hotel are provided, hotel parking requirements remain undefined but would exceed the 110 spaces specified therein. Packet Pg. 218 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 7 If tied to a shuttle or transit system, the site's proximity to the Industry Metrolink Station (600 S. Brea Canyon Road), located less than 0.5 miles to the north of the project site, could influence (reduce) vehicular parking demand and increase the need for on-site bicycle parking. Since the "conceptual" site plan only broadly depicts on-site circulation, no information is presented concerning the location, number, configuration, and dimensions of the project's required preferential or bicycle parking facilities. Because peak -period parking demands for the hotel, office, and retail uses vary, potentially subject to the issuance of a "parking permit" (Section 22.30.050, DBMC), some reciprocal parking credits appear warranted and will need to be determined through detailed analyses (e.g., ULI hourly parking demand rates). Prior to consideration of any possible off -sets, the proposed project may be under -parked by up to 150 parking spaces. Use -based parking deficiencies typically translate into both increased use of on -street parking (prohibited along S. Brea Canyon Road and prohibited, in part, along Lycoming Street) and congestion in the off- street parking area. With regards to driveway design, one general objective is to avoid or reduce the potential queuing of inbound and outbound vehicles at the driveway interface. In part, this is accomplished through design of an adequate throat length. "Throat length" is defined as the distance from the outer edge of the travel way of the intersecting roadway to the first point along the driveway at which there are conflicting vehicular traffic movements. Here, only four or fewer vehicles can safely clear busy S. Brea Canyon Road before accessing the hotel entrance and the limited shared parking provided for both the hotel and retail uses. Similarly, only four vehicles can queue to exit the project site before impeding access to the hotel entrance. While queuing of traffic exiting the project site does not affect the operation of the adjoining public roadway, it can adversely affect on-site circulation and accessibility to parking provided within the throat length. The "conceptual" site plan indicates that turning movements at the project's single driveway accommodates both right -in and right -out and left -in and left -out. With a single means of ingress and egress to the project site, the functionality of the project's driveway is critical both to the site's operation and to larger public safety concerns. Although a raised median prevents southbound motorists traveling along S. Brea Canyon Road from turning left into Farmer Boys (810 S. Brea Canyon Road), potential turning conflicts may surface with regards to northbound motorists seeking to turn left into the Discovery World Preschool and Private Elementary School (801 S. Brea Canyon Road) driveway or onto westbound Lycoming Street. As a result, the duel functionality of the entirety of the existing center median located along S. Brea Canyon Road, from the proposed project driveway northward to Lycoming Road, needs to be examined in order to ensure that thru-traffic is no impeded. Brea Canyon Road, north of the SR -60 Freeway, is a City -designated "truck route" (Figure V- 6, Circulation Element, DBGP). Truck traffic adds to street congestion and contributes to ambient noise. Trucks queuing along the shared turning lane (extending between the project's driveway and Lycoming Street) needs to be considered in assessing turning movements. Absent from the RFP is any reference to any comments from the Los Angeles County Fire Department (LACFD) concerning the need for secondary emergency access. Based on reoccurring congestion along S. Brea Canyon Road, the adjacency of the SR -60 Freeway ramps, and the inclusion of a proposed hotel, secondary access may be required or deemed beneficial by the LACFD. Packet Pg. 219 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 8 Presently, residences located along Dryander Drive are provided a view of the project site through a chain-link fence. If emergency access is to be provided, that access would likely involve a bridge spanning the LACFCD's existing flood control channel. As evident in the "conceptual" site plan, the easternmost portion of the project site appears unusable for any functional purpose. In a fashion similar to Willow Heights, subject to the findings of a detailed hydrology analysis, an unexplored opportunity may exist to span the existing channel, provide emergency -only access from the project site to Dryander Drive, regulate non-residential parking thereupon, and convert the residual lands (inclusive of the air rights above the channel) to a "pocket" park benefiting that neighborhood. Alternatively, the Applicant could seek to integrate that LACFCD property into the "conceptual" site plan. In response to requests for discretionary entitlements, municipalities are provided broad authority to request supplemental information from a project proponent. In that context, the Department should not be perceived as either acting in the role of the Applicant's advocate for (in the absence of a specific plan) a parking variance or endorsing an internal circulation system potentially fraught with operational problems. In order to maintain the independence and objectivity of the Department, certain studies (e.g., traffic analysis) which have been prepared by or on half of the City in the past should be relegated to the Applicant. In all areas where a deviation from public policy is requested, the onerous for the advocacy of a set of alternative policies should rightfully rest solely with the Applicant and subject to independent third -party review by the City. Cumulative Impacts. Two previous environmental assessments authored by Caltrans are relevant to an understanding of the project's existing environmental setting. The "Initial Study/Environmental Assessment and Section 4(f) Evaluation — State Route 57/60 Weave Improvement Project in the City of Diamond Bar and the City of Industry, Los Angeles County" (April 17, 2000) (SR-57/SR-60 Weave EA) examined the area east of S. Brea Canyon Road, including the "RV Sales and Service Center" (SR-57/SR-60 Weave EA, p. 19). The "Initial Study/Environmental Assessment and Section 4(f) Evaluation — Construct a New Interchange on State Route 60 at Lemon Avenue PM 2.5/23.0 (K.P. 34.6/37.0) in the City of Diamond Bar" (SR-60/Lemon Avenue Interchange EA) (January 8, 2008) examined the area west of S. Brea Canyon Road. As indicated in the SR-60/Lemon Avenue Interchange EA: "Segments of Brea Canyon Road (north of SR -60) and Golden Springs Drive (wet of Brea Canyon Road) currently operate at LOS F. The existing (2006) peak -hour traffic volumes for these two local arterials were 2,257 and 2,579 vehicles per hour (vph), respectively. The projected volumes on these street segments in 2030 are 3,112 and 3,150 vph, respectively. The nearly 40 percent increase in 2030 for Brea Canyon Road and 22 percent increase for Golden Springs Drive will further deteriorate the already poor traffic operating conditions on these street segments" (SR- 60/Lemon Avenue Interchange EA, p. 9). Although it may not be the most recent traffic analysis of the general project area, as noted in the City of Industry's "Draft Industry East — Draft Environmental Impact Report — Industry East, SCH No. 99101072" (2000) (Industry East DEIR), as a result of the additional traffic anticipated from that near -site development, relative to S. Brea Canyon Road/Lycoming Street intersection, the City of Industry concluded: 0 "Brea Canyon Road would be widened by one additional through lane in both the northbound and southbound direction and by one turn lane for the northbound approach. Packet Pg. 220 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 9 Lycoming Street would require one additional turning lane at both the eastbound and westbound approaches" (Industry East DEIR, p. 9-42); 0 "Brea Canyon Road would require widening ... by approximately three to ten feet in both the northbound and southbound direction, with the final determination dependent on the final roadway alignment. Eastbound and westbound improvements could probably be accommodated by re -striping" [emphasis added] (Industry East DEIR, p. 9-42); 0 "[T]his intersection is targeted for future improvements to accommodate cumulative growth, including the proposed project" (Industry East DEIR, p. 9-41); 0 "[W]hile existing commercial structures and some residences would be encroached upon, the need for physical removal of buildings cannot be currently established, and this determination should wait until design studies have been prepared. For purposes of this analysis, it should be assumed that one or two businesses, including the daycare facility, could be affected" (Industry East DEIR, p. 9-42); 0 "[T]he permanent loss of businesses would. . .be a significant impact" (Industry East DEIR, p. 9-34); 0 "[I]ncreased traffic noise and the potential for increased exposure to air pollutants could also significantly impact the daycare center and residences. These secondary impacts could be mitigated fully or partially with the construction of noise walls and/or landscape buffers. Prior to the start of construction, detailed studies should be completed to evaluate access issues and other potential impacts" (Industry East DEIR, p. 9-42); and 0 "[I]t is possible that adequate mitigation could be developed to address impacts related to encroachment of uses, and that measures could reduce impacts, although the extent of mitigation cannot be conclusively determined. Until such time that specific mitigation measures have been developed, impacts related to improvements at this intersection are potentially significant, even with mitigation" (Industry East DEIR, p. 9-42). Each of the above declarations are attributable to a separate agency (i.e., City of Industry) and may, therefore, not be indicative of the City's preliminary determination. Any resulting traffic analysis should, however, ascertain the current status of the Industry East project and discuss the relevancy, need for, and the status of those identified street improvements. Tribal Consultation Based on the highly disturbed nature of the project site and the general project area, the Consultant does not believe that there exists any reasonable potential for the discovery of Native American features or objects on the project site. The Lead Agency, however, has a statutory obligation to initiate consultation with tribal organizations. Pursuant to Section 65352.3 of the CGC: "(a) (1) Prior to the adoption or any amendment of a city or county's general plan, proposed on or after March 1, 2005, the city or county shall conduct consultations with California Native American tribes that are on the contact list maintained by the Native American Heritage Commission for the purpose of preserving or mitigating impacts to places, features, and objects described in Sections 5097.9 and 5097.993 of the Public Resources Code that are located within the city or county's jurisdiction. (2) From the date on which a California Native American tribe is contacted by a city or county pursuant to this subdivision, the tribe has 90 days in which to request a consultation, unless a shorter timeframe has been agreed to by that tribe. (b) Consistent with the guidelines developed and adopted by the Office of Planning and Research pursuant to Section 65040.2, the city or county shall protect the confidentiality of information concerning the specific identity, location, character, and use of those places, features, and objects." Packet Pg. 221 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 10 Based on the 90 -day comment period specified therein, in order to reduce possible delays, the Lead Agency should initiate the required outreach efforts as early as possible in the entitlement process. Additionally, the Department should anticipate correspondence from one or more tribal organizations seeking concessions from the City. Programmatic versus Project -Level Analysis The proposed project includes both program -level and project -level (as well as legislative and quasi -legislative) components, such that, based on the RFP, there is uncertainty as to whether the Department seeks to categorize the resulting CEQA documentation as a programmatic or project - level assessment. The Department's processing of a GPA, zone change (including the adoption of a specific plan), and development agreement does not, in and of itself, directly translate to a physical change in the environment. Similarly, the categorization of the site plan as "conceptual" neither obligates the City nor the Applicant to proceed with the project illustrated therein. Conversely, "discretionary approvals" being requested by the Applicant include, but may not be limited to, "development review." Although not explicitly identified, it is assumed that the proposed project also involves the approval of a tentative parcel map (allowing for the independent financing and conveyance of the project's separate component parts). Subdivision and development review approvals constitute project -level actions, predicting a more detailed level of analysis. Based on the inclusion of "development review" as part of the CEQA process, the "conceptual" site plan included in the RFP constitutes the graphic representation of the project being made subject to environmental review. From an analytical perspective, as a project -level EIR, the analysis needs to reflect the corresponding level of detail. As noted in the Guidelines: "An EIR on a construction project will necessarily be more detailed in the specific effects of the project than will be an EIR on the adoption of a local general plan or comprehensive zoning ordinance because the effects of the construction can be predicted with greater accuracy" (Section 15146[a], Guidelines). Focusing only on geotechnical considerations as an example of the project -level implications thereof, it is not sufficient to base the EIR on a regional assessment of geotechnical feasibility; rather, an Applicant - submitted site-specific geotechnical investigation is required to address potential construction -level impacts. Sustainable Groundwater Management Act In the context of the "Sustainable Groundwater Management Act" (SGMA), left unspecified in the RFP is whether the proposed action constitutes a "substantial amendment" to the DBGP (see Sections 65350.5, 65352[a], and 65352.5[c] and [d], CGC). The term "substantial amendment" is not explicated defined therein. The SGMA, which became effective January 1, 2015, amended California's Planning and Zoning Law to require increased coordination between land -use planning agencies and "groundwater sustainability agencies" (GSAs). Specifically, the SGMA requires that the City, before the adoption or any "substantial amendment" of the DBGP: (1) review and consider "groundwater sustainability plans" (GSP) or other groundwater plans and court orders affecting the groundwater basin (Section 65350.5, CGC); and (2) refer the proposed action to local groundwater agencies (Section 65352, CGC). If notified of a proposed GPA, groundwater agencies must provide the City with the following information: (1) the current version of its GSP or alternative and other information if the basin is managed by court order, judgment, or decree; and (2) a report on the anticipated effect of the Packet Pg. 222 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 11 proposed GPA on the implementation of its GSP. Project -level CEQA reviews are authorized to rely on GSPs for environmental "baseline" and impact assessment. A determination whether the proposed action constitutes a "substantial amendment" has direct relevancy to both the Department's outreach efforts and to the contents of the EIR. For example, as specified in Section 65352.5(c) of the CGC, pursuant to Section 65352 therein, after receiving notification of the City's proposed action to adopt or "substantially amend" its general plan, a "public water system" shall, among other disclosures, provide the City with detailed information concerning the current "urban water management plan" (UWMP), the current version of its capital improvement program or plan, a description of the source(s) of the total water supply currently available to the water supplier, and a description of: (1) the quantity of surface water that was purveyed by the water supplier in each of the previous five years; (2) the quantity of groundwater that was purveyed by the water supplier in each of the previous five years; (3) any proposed additional sources of water supply available to the water supplier; (4) the total number of customers currently served by the water supplier; and (5) a quantification of the expected reduction in total water demand associated with future implementation of any water use reduction measures identified in the current UWMP. In addition, after receiving notification of the City's proposed action to adopt or "substantially amend" the DBGP, the applicable GSA shall, among other disclosures, provide the City with detailed information concerning the current GSP. If the GSA manages groundwater pursuant to a court order, judgment, decree, or agreement among affected water -rights holders or if the State Water Resources Control Board (SWRCB) has adopted an interim plan, the GSA shall provide the City with maps of recharge basins and percolation ponds, extraction limitations, and other relevant information of the court order, judgment, or decree and prepare a report on the anticipated effect of proposed GPA on the implementation of the GSP. Beyond its context with regards to the SGMA, a determination whether the proposed action constitutes a "substantial amendment" has direct relevancy with regards to the City's outreach obligations under Section 65352(a) of the CGC. As specified therein: Before a legislative body takes action to adopt or substantially amend a general plan, the planning agency shall refer the proposed action to all of the following entities: (1) A city or county, within or abutting the area covered by the proposal, and any special district that may be significantly affected by the proposed action, as determined by the planning agency. (2) An elementary, high school, or unified school district within the area covered by the proposed action. (3) The local agency formation commission. (4) An areawide planning agency whose operations may be significantly affected by the proposed action, as determined by the planning agency. (5) A federal agency, if its operations or lands within its jurisdiction may be significantly affected by the proposed action, as determined by the planning agency. (6) (A) The branches of the United States Armed Forces that have provided the Office of Planning and Research with a California mailing address pursuant to subdivision (d) of Section 65944, if the proposed action is within 1,000 feet of a military installation, or lies within special use airspace, or beneath a low-level flight path, as defined in Section 21098 of the Public Resources Code, and if the United States Department of Defense provides electronic maps of low-level flight paths, special Packet Pg. 223 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 12 use airspace, and military installations at a scale and in an electronic format that is acceptable to the Office of Planning and Research. (B) Within 30 days of a determination by the Office of Planning and Research that the information provided by the Department of Defense is sufficient and in an acceptable scale and format, the office shall notify cities, counties, and cities and counties of the availability of the information on the Internet. Cities, counties, and cities and counties shall comply with subparagraph (A) within 30 days of receiving this notice from the office. (7) A public water system, as defined in Section 116275 of the Health and Safety Code, with 3,000 or more service connections, that serves water to customers within the area covered by the proposal. The public water system shall have at least 45 days to comment on the proposed plan, in accordance with subdivision (b), and to provide the planning agency with the information set forth in Section 65352.5. (8) Any groundwater sustainability agency that has adopted a groundwater sustainability plan pursuant to Part 2.74 of Division 6 of the Water Code or local agency that otherwise manages groundwater pursuant to other provisions of law or a court order, judgment, or decree within the planning area of the proposed general plan. (9) The State Water Resources Control Board, if it has adopted an interim plan pursuant to Chapter 11 of Part 2.74 of Division 6 of the Water Code that includes territory within the planning area of the proposed general plan. (10) The Bay Area Air Quality Management District for a proposed action within the boundaries of the district. (11) A California Native American tribe that is on the contact list maintained by the Native American Heritage Commission and that has traditional lands located within the city's or county's jurisdiction. (12) The Central Valley Flood Protection Board for a proposed action within the boundaries of the Sacramento and San Joaquin Drainage District, as set forth in Section 8501 of the Water Code. For the purposed of this proposal, in that it constitutes a parcel -specific and not a City-wide action, EIS has assumed that: (1) the proposed action does not constitute a "substantial amendment" to the DBGP; (2) the consultation and disclosure requirements of the SGMA are not applicable to the proposed project; and (3) the analysis of the sufficiency of water supply and availability to meet project -specific requirements can be effectively demonstrated through the Applicant's delivery of a current "will serve" letter from the Walnut Valley Water District (WVWD). It is further assumed that the City's independent "City of Diamond Bar General Plan Update" does constitute a "substantial amendment" of the DBGP; however, since that document (and its accompanying program -level EIR) will not likely be completed prior to the certification of this project -level EIR, compliance with the SGMA will occur through a separate and later action which is independent from the current project. Requisite Findings The culmination of the CEQA process represents that point in time when the environmental process and the planning process must most be in harmony. A number of the discretionary actions contemplated herein require the project's decision-making body to make specific "quasi-judicial" findings, supported by factual information in the project's administrative records. When performed correctly, the information and analyses presented in the project's CEQA documentation plays a critical role in determining whether those legislative findings can, in fact, be made. Packet Pg. 224 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 13 In drafting CEQA documents, EIS understands the criticality of those findings in the entitlement process (i.e., if the decision-making body cannot make each of the required findings, the corresponding discretionary action cannot be approved). In addition to a myriad of other inquires, the Department benefits when the CEQA documentation includes sufficient detail to support a determination whether those findings can be made. The CEQA findings (Section 21081 and 21081.5, CEQA; Section 15091, Guidelines) are thus not merely superfluous but become the factual basis for those separate "quasi-judicial' findings required under State planning law As specified in the DMBC, a public decision to adopt a GPA must be supported by specific findings (Sections 21.20.080[d], 22.60.050[4][a] -[b], and 22.62.030[e], DBMC). Since those findings constitute the rationale for either approving or conditionally approving the requested action, an initial understanding of their precise nature is important in order to create a scenario whereby the project has the ability to be approved or conditionally approved. Although not intended to be inclusive, the following legislative findings are required to support those discretionary actions outlined below and provide, at least, a general overview of some of the broad-based questions that will be answered in the upcoming CEQA process. General Plan Amendment 0 "If it deems it to be in the public interest, the legislative body may amend all or part of an adopted general plan" (Section 65358[a], CGC). 0 Amending the DBGP is a "legislative" action; however, to the extent that the proposed project also includes a "quasi-judicial action" (e.g., site development), specific findings would be required. ♦ "If amending the general plan is a legislative function there would be no need for findings unless required by statute" (Mountain Defense League v. Board of Supervisors [1977]). ♦ "Findings are required in actions to review quasi-judicial activities of administrative agencies pursuant to Code of Civil Procedure Section 1094.5 (administrative mandamus). The zoning of real property by a city, however, is a legislative function, not a quasi-judicial activity, and is therefore reviewable by ordinary, or so-called traditional, mandamus pursuant to Code of Civil Procedure Section 1085. As to these legislative functions of an administrative agency, findings are not required" (Ensign Bickford Realty Corporation v. City Council [1977]). Zone Change 0 "No local public works project may be approved, no tentative map or parcel map for which a tentative map was not required may be approved, and no zoning ordinance may be adopted or amended within an area covered by a specific plan unless it is consistent with the adopted specific plan" (Section 65455, CGC). 0 "County or city zoning ordinances shall be consistent with the general plan of the county or city by January 1, 1974. A zoning ordinance shall be consistent with a city or county general plan only if both of the following conditions are met: (1) The city or county has officially adopted such a plan. (2) The various land uses authorized by the ordinance are compatible with the objectives, policies, general land uses, and programs specified in the plan" (Section 65860[a], CGC). Packet Pg. 225 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 14 Specific Plan 0 "No specific plan may be adopted or amended unless the proposed plan or amendment is consistent with the general plan" (Section 65454, CGC). Development Agreement 0 "(a) A development agreement is a legislative act that shall be approved by ordinance and is subject to referendum. (b) A development agreement shall not be approved unless the legislative body finds that the provisions of the agreement are consistent with the general plan and any applicable specific plan. (c) A development agreement that includes a subdivision, as defined in Section 66473.7, shall not be approved unless the agreement provides that any tentative map prepared for the subdivision will comply with the provisions of Section 66473.7" (Section 65867.5, CGC). Subdivision 0 "No local agency shall approve a tentative map, or a parcel map for which a tentative map was not required, unless the legislative body finds that the proposed subdivision, together with the provisions for its design and improvement, is consistent with the general plan required by Article 5 of Chapter 3 of Division 1, or any specific plan adopted pursuant to Article 8 of Chapter 3 of Division 1. A proposed subdivision shall be consistent with a general plan or a specific plan only if the local agency has officially adopted such a plan and the proposed subdivision or land use is compatible with the objectives, policies, general land uses, and programs specified in such a plan" (Section 65473.5, CGC). 0 "A legislative body of a city or county shall deny approval of a tentative map, or a parcel map for which a tentative map was not required, if it makes any of the following findings: (a) That the proposed map is not consistent with applicable general and specific plans as specified in Section 65451. (b) That the design or improvement of the proposed subdivision is not consistent with applicable general and specific plans. (c) That the site is not physically suitable for the type of development. (d) That the site is not physically suitable for the proposed density of development. (e) That the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. (f) That the design of the subdivision or type of improvements is likely to cause serious public health problems. (g) That the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision. In this connection, the governing body may approve a map if it finds that alternate easements, for access or for use, will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision" (Section 65474, CGC). 0 "The review authority may require any of the dedications or exactions through conditions of approval of a proposed tentative map only after first making findings which: (1) Identify the purpose for the dedication or exaction; and (2) Demonstrate that there is a Packet Pg. 226 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 15 reasonable relationship between the need for the dedication or exaction and the characteristics and impacts of the subdivision from which the dedication or exaction is required" (Section 21.32.030, DBMC). Development Review 0 "A development review application shall be reviewed by the applicable review authority identified in Section 22.48.050 below and shall not be approved, with or without conditions, unless all of the following findings are made: (1) The design and layout of the proposed development are consistent with the general plan, development standards of the applicable district, design guidelines, and architectural criteria for special areas; (2) The design and layout of the proposed development will not interfere with the use and enjoyment of neighboring existing or future developments, and will not create traffic or pedestrian hazards; (3) The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain and enhance the harmonious, orderly and attractive development contemplated by this chapter, the general plan, or any applicable specific plan; (4) The design of the proposed development will provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture and color, and will remain aesthetically appealing; (5) The proposed development will not be detrimental to the public health, safety or welfare or materially injurious (e.g., negative effect on property values or resale(s) of property) to the properties or improvements in the vicinity; and (6) The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act" (Section 22.48.040, DBMC). Fair -Argument Standard Issues relating to privacy protection, visual intrusion, shade and shadow (e.g., loss of sunlight), and light and glare may predominately impact only a small number of "particular persons" and not all "persons in general" and/or the "environmental of persons in general" (Association for Protection Etc. Values v. City of Ukiah [1991]). Independent of the any determination concerning how wide- ranging those impacts may be, the reasonable foreseeability of those environmental effects constitute a "fair argument" that the advancement of the proposed project necessitates the Department's preparation of an EIR. In Pocket Protectors v. City of Sacramento (2004), a California appellate court held: With certain limited exceptions, a public agency must prepare an EIR whenever substantial evidence supports a fair argument that a proposed project "may have a significant effect on the environment." "'Significant effect on the environment' means a substantial, or potentially substantial, adverse change in the environment." If there is substantial evidence in the whole record supporting a fair argument that a project may have a significant non-mitigable effect on the environment, the lead agency shall prepare an EIR, even though it may also be presented with other substantial evidence that the project will not have a significant effect. "May" means a reasonable possibility. "Substantial evidence" means "enough relevant information and reasonable inferences from this information that a fair argument can be made to support a conclusion, even though other conclusions might also be reached." Substantial evidence "shall include facts, reasonable assumptions predicated upon facts, and expert opinion supported by facts." The fair argument standard is a "low threshold" test for requiring the preparation of an EIR. It is a question of law, not fact, whether a fair argument exists, and the courts Packet Pg. 227 6.7.c Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 16 owe no deference to the lead agency's determination. Review is de novo, with a preference for resolving doubts in favor of environmental review. ..Relevant personal observations of area residents on nontechnical subjects may qualify as substantial evidence for a fair argument. So may expert opinion if supported by facts, even if not based on specific observations as to the site under review. The proposed project satisfies the "fair argument" standard that its approval and implementation may result in the project -specific generation of one or more significant environmental effects. CEQA, therefore, mandates that an EIR be prepared for the proposed project. Preliminary Recommendation The Department states that proposals may "include professional opinions as to which environmental document would most likely be warranted based on the information provide[d] in this RFP." At issues in the current proceedings before the United States Court of Appeals (4th Circuit) is the admissibility of evidence beyond the "four corners of the document." Here, as admonished by the Department, this proposal is based solely on the information presented in the RFP and not an alternative thereto. From a real estate appraisal perspective, the project site can be characterized as being "under- utilized." Neither the City nor the residents along Lycoming Street should, therefore, have any long- term expectation that the existing land use will either remain unchanged or that "boat and RV storage" constitutes the highest and best use for that freeway -accessible 5.7 -acre site. Based on the information presented above, the environmental impacts attributable to the proposed project appear potentially significant and, absent the Applicant's submittal of more detailed information, appears to predicate the need for a project -level EIR. Based on the limited information contained in the RFP, prior to consideration of potential air quality and acoustic impacts, the project's CEQA-based "Initial Study" would likely conclude that the proposed project has the potential to: (1) "substantially degrade the existing visual character or quality of the site and its surroundings"; (2) "conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project adopted for the purpose of avoiding or mitigating an environmental effect"; (3) "substantially increase hazards due to a design feature or incompatible uses"; (4) "result in inadequate emergency access"; and (5) "have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly" (Appendix G, Guidelines). When presented with only a single development concept, no basis exists to compare and contrast the merits of one choice against another. Only through the preparation of an EIR can the Department require the Applicant to submit an "alternative" site plan for consideration by the City and other stakeholders. Without substantially diminishing the level of development now proposed, an "alternative" site plan, responding to the issues raised herein, might allow for the avoidance of an EIR. As such, there may be a public and private benefit to delay commencement of the CEQA process pending further discussions between the Department and the Applicant as to whether those environmental concerns could be ameliorated through the submission of a revised development plan. Packet Pg. 228 Grace S. Lee, Senior Planner Brea Canyon Road Boat and RV Storage Lot May 26, 2017 Page 17 Focusing Environmental Impact Report The Guidelines introduce the concept of "focused EIR" in the context of Article 11.5 (Master Environmental Impact Report) and identify a set of specific criteria allowing for its project -level application. The proposed project does not, however, appear to satisfy the criteria allowing for its application herein (e.g., "The project is consistent with a general plan, specific plan, community plan, or zoning ordinance for which an EIR was prepared within five years of certification of the focused EIR," Section 15179.5[1][a], Guidelines). While the terminology is imprecise and is used herein for descriptive purposes only, if an EIR is determined to be the appropriate manner of CEQA compliance, that document could be broadly described as a "focused EIR" (e.g., focusing on a limited range of relevant environmental issues). A number of topical issues listed in the CEQA "environmental checklist" and often included in a project -level EIR do not appear particularly relevant to this environmental assessment and, absence of substantial evidence to the contrary, can likely be eliminated from further technical analyses based on information to be presented in the "Initial Study." General topical issues that do not appear germane to the proposed project and thus can be eliminated from the EIR include, but may not be limited to: (1) agricultural and forestry resources; (2) biological resources; (3) cultural resources; (4) health risks; (5) mineral resources; (6) population and housing; and (7) recreation. V v v EIS wishes to extend its appreciation to the Department for the opportunity to respond to the Department's RFP. In addition to this cover letter, the following attachments (included hereto and made a part hereof) address each of the additional "submittal requirements, format, and content" specified in the RFP: Attachment A (Recommended Scope of Services [Environmental Impact Report]); Attachment B (Alternative Scope of Services [Mitigated Negative Declaration]); and Attachment C (Statement of Qualifications and Project List). Should you have any questions concerning EIS' response to the Department's RFP, require any additional information about our firm's general qualifications or our prior experience in processing large-scale development projects in the City, please contact me at (949) 837-1195. Sincerely, Peter Lewandowski Principal Attachments: A - Recommended Scope of Services (Environmental Impact Report) B - Alternative Scope of Services (Mitigated Negative Declaration) C - Statement of Qualifications and Project List 6.7.c Packet Pg. 229 6.7.c Attachment A Recommended Scope of Services Environmental Impact Report Packet Pg. 230 6.7.c Attachment A RECOMMENDED SCOPE OF SERVICES ENVIRONMENTAL IMPACT REPORT 1.0 INTRODUCTION This scope of services, inclusive of its accompanying letter of transmittal, dated May 26, 2017, is submitted to the City of Diamond Bar (City or Lead Agency) in response to the Community Development Department's (Department) dissemination and Environmental Impact Sciences' (EIS or Consultant) receipt of a "Request for Proposals to Prepare an Environmental Document," dated May 4, 2017 (RFP) for the Brea Canyon Road RV Storage Lot (850 S. Brea Canyon Road). The City's election to prepare and disseminate the RFP was predicated upon receipt of a development application from an unspecified party (Applicant) for the approval of an amendment to the "City of Diamond Bar General Plan" (DBGP) from "Professional Office" to "Specific Plan," change to the City's "Official Zoning Map," rezoning of the project site from "Light Industry" to "Specific Plan," the adoption of a specific plan, and the approval of a development agreement. In compliance with the provisions of the California Environmental Quality Act (CEQA) and the Guidelines for the Implementation of the California Environmental Quality Act (Guidelines), the following scope of services is submitted by the Consultant based solely on the information presented in the RFP. Unless subsequently modified, the following scope of services is limited to those consulting services explicitly delineated herein. If, following the Lead Agency's review of this work program, changes to the recommended scope of services are identified or if information is subsequently developed through the performance of the specific activities outlined herein that would suggest the need for a modified level of analysis, to the extent that any such modifications were to expand this work plan and/or increase the projected total cost associated therewith, the Consultant reserves the right to process and the City, acting through the Department, agrees not to unreasonably withhold approval of a reasonable and appropriate change order reflecting that modified scope of services. The Consultant is neither a law firm nor is its principal an attorney. In addition, the Consultant has not sought to augment its project team with an attorney with either land -use or CEQA-related expertise. Because the legal defensibility of the process is critical to both the City's CEQA-mandated obligations and the perfection of the Applicant's requested entitlements, the Department is encouraged to involve the City Attorney in all aspects of this project assignment. Similarly, the Applicant is encouraged to seek competent legal counsel with relevant land -use and CEQA experience. Without guarantee or representation, the Consultant shal use its best efforts to delivery to the Lead Agency an adequate and defensible CEQA document. 2.0 SCOPE OF SERVICES Proposed herein is the preparation of a project -level "environmental impact report" (EIR). The components of this work program have been categorized under the following eight (8) major tasks: ■ Major Task 1.0: Project Description ■ Major Task 2.0: Initial Study and Pre -Circulation Scoping Activities ■ Major Task 3.0: Technical Studies ■ Major Task 4.0: Draft Environmental Impact Report ■ Major Task 5.0: Final Environmental Impact Report ■ Major Task 6.0: Environmental Notices ■ Major Task 7.0: Departmental and Public Meetings ■ Major Task 8.0: CEQA Support Activities Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-1 Packet Pg. 231 6.7.c Where relevant, for the purpose of describing the separate analytical and outreach activities and/or deliverables associated therewith, each of these "major tasks" have been further divided into individual "tasks" and "subtasks." The sequencing and categorization of those major tasks, tasks, and subtasks identified herein is presented for descriptive purposes only and is not intended to directly correspond with either the order of their commencement or their completion. Major Task 1.0: Prosect Description CEQA defines a "project," in part, to constitute "the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment." Based on that definition, although counter -intuitive, often the "project" which is examined under CEQA differs, either minimally or substantively, from both the project proponent's actual development plan and the precise nature of the development application submitted to the local permitting agency. California courts have indicated that that "the statute requires the impact of any proposed project to be evaluated against the baseline of existing environmental conditions, which is the only way to identify the environmental effects specific to the project alone" (Sunnyvale West Neighborhood Association v. City of Sunnyvale City Council [20101). In Smart Rail v. Exposition Metro Line Construction Authority (2013), the California Supreme Court recently held that the lead agency "enjoys discretion to decide ... exactly how the existing physical conditions without the project can most realistically be measured, subject to review for support by substantial evidence." While acknowledging that the project site is presently being utilized as a "boat and RV storage" facility, the existing impacts of that use, as primarily measured in average daily and peak -hour vehicle trips, is not considered substantial enough to warrant either detailed assessment herein or to constitute a quantifiable off -set against those impacts attributable to the proposed land uses. This major task serves as the foundational basis upon which all later actions and activities will be derived. To ignore its importance as a stand-alone action places the proposed project at greater risk than if a definable and static "project description," mutually agreed upon by all parties, was developed at the onset of the CEQA process. At this stage, the "project description" is not a formal CEQA document but an internal document used for planning and descriptive purposes only. With regards to the "project description," in describing the proposed project deliverables, the terms "draft," "revised draft," and "final" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. Task 1.1: "Draft" Project Description. Under CEQA, the "project description" constitutes one of the requisite components of a valid EIR (Section 15124 Guidelines). Because the "project" subject to environmental review often extend beyond the physical confines envisioned by the Applicant, the Consultant shall, within the limits and limitations of this proposal, engage in foundational discussions and attend meetings with City representatives and the Applicant's development team for the purpose of: (1) gaining greater understanding the proposed project and each of its physical and procedural facets; (2) identifying possible impediments to the project's effectuation; (3) gaining additional information concerning relevant off-site activities and proximal development activities that may influence or effect the proposed project; (4) identifying infrastructure constraints and associated capital improvement requirements; (5) identifying anticipated requisite local, County, State, and federal entitlements that may be needed for project effectuation; (6) discussing how and when to involve other agencies from whom discretionary approval may be required; (7) obtaining Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-2 Packet Pg. 232 6.7.c copies of existing documents germane to the proposed project; (8) discussing role assignments and work delegation; (9) describing, to the uninitiated, CEQA's purpose, function, procedures, and pitfalls; and (10) addressing such other matters as may be directly or indirectly related to the proposed project. Since the "project description" cannot be prepared by the Consultant acting in isolation, both the Department and the Applicant will need to play a substantial role in its formulation. The Consultant shall provide both the Department will a list of documents and other materials (e.g., title report, tentative parcel map) required or requested from the Department and the Applicant which, in the sole opinion of the Consultant, may be critical with regards to the formulation of a comprehensive and defensible "project description" (Section 15124, Guidelines). For those documents in the possession of or obtainable by the Applicant, the Department shall seek to obtain all such documents and shall timely delivered same to the Consultant. The Department and the Applicant recognize and acknowledge that added difficulties are imposed on the Consultant when materials requested by the Consultant and deemed to be either critical or important to the CEQA analysis cannot be timed obtained. Additionally, the Department and the Applicant acknowledge that the collection, assemblage, and/or generation of the requested material, in combination with such additional obligations as may be specified herein, will necessitate the expenditure of substantial time and other resources by each of the project participants. Without reserve or reservation, the Department and the Applicant agree to commit such time and resources as may be requested or required to allow the Consultant to faithfully and expeditiously complete this project site. Because the project includes an amendment of the DBGP, zone change, and the adoption of a specific plan, that planning document and the precise nature of all requested text and graphic changes to the DBGP and "City of Diamond Bar Municipal Code" (DBMC) need to be clearly specified and neither deferred to an unspecified future date nor left to the Consultant's imagination. With regards to the specific plan, the proposed specific plan shall include each of the elements identified in Section 65450 of the California Government Code (CGC). At a minimum, if a draft development agreement has not yet been prepared, requisite documentation shall include a detail outline or narrative of the key provisions of the City's and the Applicant's obligations and commitments thereunder. In order to correctly describe the proposed project, all required City -required applications for discretionary approvals being sought by the Applicant from the City shall have been completed. These and other relevant documents shall be promptly delivered to the Consultant by the Department following the execution of contract documents. Following those discussions and receipt of the request information, the Consultant shall, within the limits and limitations of this proposal, prepare and submit a "'Draft' Project Description" (DPD), examining the "whole of the action," to the Department for internal review. To the extend deemed applicable by the Consultant, the DPD will include but may not be limited to: (1) a description of the physical and operational characteristics of the existing use; (2) a detailed description and graphic representation of the proposed project, inclusive of both the project's physical and operational attributes; (3) a description of each of the responsible agencies and entitlements associated with the proposed project; (4) any proposed phasing plans; and (5) infrastructure improvement plans, including both on-site and, where applicable, off-site improvements and upgrades. The assessment of construction (short-term) and operational (long-term) impacts present different challenges. Project applications seldom include a "construction management plan" (describing the nature of the construction process, including equipment usable) as part of a development application. If submitted, that document allows the Consultant to input project - Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-3 Packet Pg. 233 6.7.c specific parameters into the computer models upon which quantitative impact estimates are derived rather than relying upon those "default" values established by the South Coast Air Quality Management District (SCAQMD). Applicant -submitted information shall be considered in formulating the "project description." Task 1.2: "Revised Draft" Project Description. Upon receipt of any comments from the Department on the DPD, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the DPD as may, in the sole judgment of the Consultant, be required to respond to any first-round comments received; (2) produce and submit a "'Revised Draft' Project Description" (Revised DPD) to the Department for second -round review; and (3) discuss with the Department the nature and extent of any changes to the Revised DPD undertaken by the Consultant in response to any comments received thereupon. Concurrently, the Consultant shall, within the limits and limitations of this proposal, provide the Department with recommendations concerning potential "environmental enhancements" (e.g., impact avoidance or reduction strategies) that, should they be incorporated into the project's design and development, would have the potential to reduce otherwise "significant" environmental impacts to a less -than -significant level. Prior to the completion of this assessment, it is not possible to ascertain the precise nature or palatability of any such recommendations that may be forthcoming or the Applicant's response thereto. Acting as an independent contractor, the Consultant serves in the limited role as an advisor to and extension of the Department relative to the CEQA process. In that role, the Department retains full discretion to either accept or reject any recommendations and to alter or otherwise modify any work products and preliminary conclusions provided by the Consultant. Task 1.3: "Final" Project Description / Project Description. Upon receipt of any comments from the Department, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the Revised DPD as may, in the sole judgment of the Consultant, be required to respond to any second -round comments received; (2) produce and submit a "'Final' Project Description" (FPD) to the Department for the Department's third -round review. Upon acceptance by the Department, the FPD shall become the "Project Description" (PD) and shall: (1) forms the basis for the preparation of the "Initial Study" (Task 2.1) and the "Notice of Preparation" (Task 6.1); (2) constitute, in its entirety, the "project description" (Section 15124, Guidelines); and (3) serve as the basis for all subsequent CEQA analyses. The criticality of the PD cannot be over -emphasized. All subsequent work performed by the Consultant under this work assignment shall emanated from this PD. For the purpose of this proposal, it is assumed that the PD remains "static" (i.e., will neither be revised nor otherwise altered) throughout the remainder of the CEQA process. Typically, even relatively minor changes to the PD require that all analyses derived therefrom be reexamined and potentially revised as a result of any subsequent changes or modifications thereto. Any such changes or modifications have neither been budgeted nor accounted for herein and are, therefore, not included within this scope of services. The Department and the Applicant collectively acknowledge that any and all costs associated therewith and resulting therefrom shall constitute a change to this scope of services and, without limitation, will be billed on a time -and -materials and cost-plus basis in accordance with the Consultant's "Standard Rate Schedule," independent of whether concurrence therewith has been first received by the Department and/or agreed to by the Applicant. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-4 Packet Pg. 234 6.7.c Manor Task 2.0: Initial Study and Pre -Circulation Scoping Activities Scoping activities shall be conducted for the purpose of both identifying those environmental impacts that may occur directly, indirectly, or cumulatively as a result of the project's implementation and soliciting the issues, concerns, and recommendations of other responsible agencies and other stakeholders with regards to the recommended manner of mitigating or avoiding those environmental effects. Task 2.1: Initial Study. Under this task, the Consultant shall prepare an "Initial Study" which will serve as a scoping document for the project's EIR. With regards to the "Initial Study," in describing the proposed project deliverables, the terms "draft," "revised draft," and "final" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. ♦ Subtask 2.1.1: "Draft" Initial Study. Following the Department's acceptance of the FPD (Task 1.3), under this subtask, the Consultant shall, within the limits and limitations of this proposal, prepare and provide the Department with a "'Draft' Initial Study" (DIS), presented in the form of the current CEQA "environmental checklist" or in such other form as may be identified by the Department. As stipulated under CEQA, at a minimum, the DIS shall include: (1) a description of the project including its location; (2) an identification of the environmental setting; (3) an identification of environmental effects by use of a checklist, matrix, or other method, provided that entries on a checklist or other form are briefly explained to indicate that there is some evidence to support the entries; the brief explanation may be either through a narrative or a reference to another information; (4) a discussion of the ways to mitigate the "significant" effects identified, if any; (5) an examination of whether the project would be consistent with existing zoning, plans, and other applicable land -use controls; and (6) the name of the person or persons who prepared or participated in the document's preparation (Section 15063[d], Guidelines). Sections 15064 and 15064.4 of the Guidelines set forth the manner in which the Lead Agency should determine the potential significance of impacts attributable to the proposed project. At this stage in the CEQA process, responses to those inquires contained in the CEQA "environmental checklist" are intended to be cursory in nature. No detailed technical studies will be undertaken by the Consultant as the technical basis for any responses thereto. Where supported based on information available or made available to the Consultant, in the sole judgment of the Consultant, those topical issues deemed not to be relevant to the proposed project (e.g., not elevated to a potential level of significance) will be eliminated from further CEQA-based analyses and the rationale for that determination presented therein. Subtask 2.1.2: "Revised Draft" Initial Study. Upon receipt of any comments from the Department on the DIS, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the DIS as may, in the sole judgment of the Consultant, be required to respond to any first-round comments received; (2) produce and submit a "'Revised Draft' Initial Study" (Revised DIS) to the Department for second - round review; and (3) discuss with the Department the nature and extent of any changes to the DIS undertaken by the Consultant in response to any comments received from the Department thereupon. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-5 Packet Pg. 235 6.7.c Subtask 2.1.3: "Final" Initial Study / Initial Study. Upon receipt of any comments from the Department, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the Revised DIS as may, in the sole judgment of the Consultant, be required to respond to any second -round comments received; and (2) produce and submit a "'Final' Initial Study" (FIS) to the Department for third -round review. Upon acceptance by the Department, the FIS shall constitute the "Initial Study" and, in combination with the "Notice of Preparation" (Task 6.1), serve as the scoping document for the pre -circulation solicitation of public and agency comments. For the purpose of this proposal, it is assumed that the document provided to the Department in this third -round review will be accepted without the need for further revisions. Except in those circumstances where further revisions may be required based on an identified defect attributable solely to the Consultant, any further revisions thereto constitute "out -of -scope" services and will be invoiced, on a time -and -material and cost- plus basis, in accordance with the Consultant's "Standard Rate Schedule." Although no "decision points" are specifically called out in this scope of services, based on the information presented in the FIS, prior to any formal dissemination of the "Initial Study," both the Department and the Applicant have the opportunity to reflect on the subsequent advancement of the proposed project and its accompanying CEQA process and suggest either the cessation or the alteration of any contracted path forward. Task 2.2: Tribal Consultation. As mandated under Senate Bill 18 (Chapter 905, Statutes of 2004) and Assembly Bill 52 (Chapter 532, Statutes of 2014) (Section 21080.3.1, CEQA), certain consultation requirements apply when adopting or amending general and specific plans. Prior to the adoption of or a "substantial amendment" to a general or specific plan, the Lead Agency must refer the proposed action to those tribes on the Native American Heritage Commission's (NAHC) contact list and have traditional lands located within the City's jurisdiction. The referral must allow a 45 day comment period (Section 65352, CGC). Under this task, the Consultant shall submit a tribal consultation list request, soliciting from the NAHC a list of Native American tribes with whom the City may need to provide notice. The principal objective of Senate Bill 18 is the preservation and protection of "cultural places" of California Native Americans, as defined in Sections 5097.9 and 5097.993 of the Public Resources Code (PRC). Prior to the adoption or amendment of a general or specific plan, the local government must: (1) notify the appropriate Native American tribe of the opportunity to conduct consultation for the purpose of preserving or mitigating impacts to cultural places; (2) refer the proposed action to those tribes that are on the NAHC contact list that have traditional lands within the agency's jurisdiction; and (3) send notice of a public hearing to tribes that have filed a written request for such notice. With regards to Assembly Bill 52, following receipt of NAHC's contact list, invitations for tribal consultation will be provided to each of the Native American groups and organizations listed thereupon. The consultation may include discussion concerning the type of environmental review necessary; the identification, presence and significance of "tribal cultural resources" (TCRs); the significance of the project's potential impacts on those resources; and, as warranted, recommendations concerning mitigation measures and alternatives. Additional unbudgeted activities and reimbursable costs would be incurred if any Native American tribes receiving notice were to formally requests consultation. All costs incurred in the performance of those efforts shall be reimbursed on a time -and -materials and cost-plus basis, in accordance with the Consultant's "Standard Rate Schedule." Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-6 Packet Pg. 236 6.7.c Task 2.3: State Clearinghouse Noticing and Coordination. Under CEQA, the Lead Agency must send environmental documents, including all "Notices of Preparation" (NOP) and selected draft negative declarations and draft EIRs, to the State Clearinghouse (SCH). The purpose is of this notification is to allow State agencies the chance to review and comment on these documents and provide permit information for permits that may be needed for proposed projects. The SCH must receive all of the following types of environmental documents: (1) all NOPs; (2) draft EIRs and negative declarations prepared by State agencies; (3) draft EIRs and negative declarations prepared by any public agency where a State agency is a "responsible agency," "trustee agency," or otherwise has jurisdiction by law with respect to a proposed project; (4) draft EIRs and negative declarations on projects identified as being of "Statewide, regional, or areawide significance" (Section 15206, Guidelines); (5) draft environmental impact statements, environmental assessments, and "findings of no significant impact" (FONSI) prepared pursuant to the National Environmental Protection Act (40 CFR, Part 1500); (6) "Notices of Determination" (NODs) for any projects where the lead agency is a State agency and for local projects where a State agency is a "responsible agency"; and (7) "Notices of Exemption" (NOEs) for projects using statutory exemptions (Sections 21159.22 thru 21159.24, CEQA). For the purpose of this proposal, it is assumed that: (1) no entitlements from any State agency will be required for the project's approval and effectuation; and (2) the project is not a project of "Statewide, regional, or areawide environmental significance." With the exception of the "Notice of Preparation" (Task 6.1), the Lead Agency is not required to provide copies of environmental notice and documents to the SCH. The preparation and delivery of any other environmental notices and/or the submission of other environmental documents to the SCH has, therefore, neither been assumed nor budgeted herein. Manor Task 3.0: Technical Studies Information presented in an EIR, as well as statements presented in support of the Lead Agency's ultimate "findings," must be supported by "substantial evidence." Referencing the Guidelines, "substantial evidence" is defined as containing "enough relevant information and reasonable inference from this information that a fair argument can be made to support a conclusion, even though other conclusions might also be reached." In order to provide a factual and supportable basis for the Department's environmental documentation and preliminary determination, detailed engineering and/or scientifically -based assessments of a broad array of topical issues will be required. Presented herein are separate outlines of those activities to be performed by or under the supervision of the Consultant, identified as "Consultant -prepared" technical analyses" (CTAs) (Task 3.1), and those additional activities, identified as "Applicant -prepared" technical analyses" (ATAs) (Task 3.2), to be performed by or on behalf of Applicant. All ATAs provided to the Consultant shall have first been reviewed by the Department and/or by the City Engineer as to the acceptability and adequacy of those studies (including the information and analyses presented therein and any conclusions or recommendations derived therefrom) by the City. The Consultant's receipt thereof from the City shall constitute evidence of that acceptance. Task 3.1: "Consultant -Prepared" Technical Analyses. In order to provide a supportable basis for the Department's preliminary impact determination, a number of topic -specific technical analyses will be performed by the Consultant. Unless otherwise directed by the Department, it is not the Consultant's intend to include the following analyses as "stand alone" studies therein but to incorporate the information generated into the text EIR. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-7 Packet Pg. 237 6.7.c Each of the CTAs shall include a description of the existing environmental and regulatory setting (environmental setting), identify the threshold of significance criteria used to assess significance (significance criteria), provide a description of relevant construction and operational effects (environmental impacts), present reasonable and appropriate mitigation measures (mitigation measures), and conclude whether each post -mitigated effect is deemed to be "significant" (level of impact after mitigation). Since the RFP did not include a definitive list of those technical studies comprising the EIR, prior to the formulation of the FPD (Task 1.3), completion of the FIS (Subtask 2.1.3), and receipt of scoping comments following the dissemination of the NOP (Task 6.1), a definitive listing of those technical studies cannot be presented herein. The Consultant has, however, utilized its best judgment as to the identification of those topical issues to be addressed and the level of analyses required therein. In combination with the information gleamed from the ATAs (Task 3.2), those CTAs assumed to be required to demonstrate the presence or absence of "significant" environmental effects are separately described below. Subtask 3.1.1: Land Use and Planning. As proposed, among other discretionary actions, project implementation will necessitate an amendment to the DBGP, a revision to the City's "Official Zoning Map," and the adoption of a specific plan. It is assumed that all such actions are limited to the project site and do not have application, either directly or indirectly, beyond the site's boundaries. "The EIR shall discuss any inconsistencies between the proposed project and applicable general plans, specific plans, and regional plans. . .Where a proposed project is compared with an adopted plan, the analysis shall examine the existing physical conditions at the time the notice of preparation is published, or if no notice of preparation is published, at the time environmental analysis is commenced as well as the potential future conditions discussed in the plan" (Section 15125[d] -[e], Guidelines). The Applicant shall provide the Consultant with a copy of a preliminary title report or similar document identifying and depicting the location of any utility easements on the project site and, if not already illustrated on the tentative parcel map, an overlay or other depiction illustrating the location of those easement in relationship to the proposed improvements. Additionally, the Applicant shall provide the Consultant with: (1) the proposed specific plan document (inclusive of both text and graphics) being made subject to action by the City's advisory and decision-making bodies; (2) information concerning the precise nature of all requested text and graphic changes to the DBGP and DBMC; and (3) an outline of the key provisions of the City's and the Applicant's obligations and commitments comprising the requested development agreement. ♦ Subtask 3.1.2: Air Quality. Existing air quality conditions in the project area will be characterized and historical air quality data from the nearest monitoring station will be compiled for the past five years. The closest sensitive receptors will be identified and evaluated. To provide a regional context, the most recent attainment and non -attainment status designations of the South Coast Air Basin (SCAB) will be identified and applicable California Air Resources Board (CARB) and SCAQMD regulations will also be discussed. Both regional and localized air quality impacts will be evaluated for the construction and operations phases of the proposed project and compared to the significance thresholds established by the SCAQMD. With regards to construction emissions, the project will generate localized air pollution from construction vehicle exhausts, fugitive dust from grading and excavation activities, Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-8 Packet Pg. 238 6.7.c and from demolition and site clearance activities. Localized air quality modeling will be conducted to determine concentrations of carbon monoxide (CO), nitrogen oxides (NOx), particulate matter of less than 10 microns (PM,o), and particulate matter of less than 2.5 microns (PM2.5). With regards to operational emissions, based on information presented in the Applicant's traffic study (Subtask 3.2.5) and phasing plan, the Consultant shall present an estimate of long-term air pollutant emissions associated with operation of the proposed project. CO, volatile organic compounds (VOC), NOx, PM,o, and PM2.5 emissions will be quantified using the CaIEEMod emissions inventory model. Mobile and stationary emissions for criteria pollutants will be examined in the context of SCAQMD's regional operational significance thresholds. In addition, the air quality analysis will provide an analysis of the project's consistency with SCAQMD's "Air Quality Management Plan." Subtask 3.1.3: Greenhouse Gases. The Natural Resources Agency has adopted amendments to the Guidelines to address greenhouse gas (GHG) emissions. The Consultant shall prepare a GHG analysis consistent with those amendments. The GHG analysis will include a discussion of potential global climate change impacts. Modeling of GHG emissions will be based on the Applicant's traffic study (Subtask 3.2.5) and phasing plan. Area source and transportation emissions will be quantified using the CaIEEMod computer model. ♦ Subtask 3.1.4: Noise. The existing noise environmental will be quantified based on field measurements. Noise levels during construction activities will be quantified. Emphasis will be placed on the identification of impacts upon any sensitive receptors located in proximity to the project site. Traffic -related noise impacts will be quantified using the Federal Highway Administration's (FHWA) Traffic Noise Prediction Model (CALVENO Version), calibrated with measured noise levels and simultaneous traffic counts. CNEL levels will be modeled based on existing and project -related traffic volumes and projected future year traffic conditions as identified in the Applicant's traffic study (Subtask 3.2.5). ♦ Subtask 3.1.5: Public Services. Police and fire protection services are provided within the City under contract to the County of Los Angeles Sheriff's Department (LACSD) and LACFD, respectively. The CEQA documentation will include an analysis of impacts upon existing LACSD and LACFD services and facilities, assessment of emergency response times, and compliance with any applicable design standards, requirements, or recommendations. The Applicant shall deliver to the Consultant copies of the most recent LACSD's and LACFD's "development review" comments received from those entities. The project site is located within the Walnut Valley Unified School District (WVUSD). As authorized under Sections 53080 and 65995 of the CGC, the WVUSD has established separate student generation rates for both residential and non-residential development projects within its jurisdiction and currently collects school facility impact fees for all new development projects. Based on those student generation rates and, if deemed relevant, subsequent consultation with representatives of the WVUSD, employment-related student generation projections and corresponding fees will be identified. ♦ Subtask 3.1.6: Aesthetics. Project implementation will produce changes to the existing character of the project site. As a result, the EIR will identify, categorize, and describe the existing visual characteristics of both the project site and general project area. Physical changes to the project site will be described and the project's potential short- term and long-term visual changes evaluated. Proposed improvements will be described and engineering cross-sections and architectural rendering and elevations (by others) Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-9 Packet Pg. 239 6.7.c will be included. Photographic exhibits will be developed illustrating existing site conditions as observed from a number of key off-site viewpoints. Landform and associated changes will be described. If provided, computer simulations (by others) depicting post -project conditions will be incorporated. To the extent that the Department elects to include in the EIR computer simulations and/or other graphic representations of the proposed project depicting views thereof from off-site public and/or private view points, all such simulations and/or graphics shall be prepared by the Applicant and submitted to the Department. Additionally, to the extent that the Department elects to include in the EIR any graphic representation of the likely off-site shade and/or shadow cast by the proposed project, all such simulations and/or graphics shall be prepared by the Applicant and submitted to the Department. Upon acceptance by the Department, those simulations and/or graphics shall be provided to the Consultant along with any associated orientation maps (e.g., depicting the associated vantage point, dates and times the photographs were taken, and the dates and times being simulated). ♦ Subtask 3.1.7: Energy Resources. As stipulated in Appendix F (Energy Conservation) of the Guidelines, "[t]he goal of conserving energy implies the wise and efficient use of energy. The means of achieving this goal include: (1) decreasing overall per capita energy consumption, (2) decreasing reliance on natural gas and oil, and (3) increasing reliance on renewable energy resources. In order to assure that energy implications are considered in project decisions, CEQA requires that EIRs include a discussion of the potential energy impacts of proposed projects, with particular emphasis on avoiding or reducing inefficient, wasteful and unnecessary consumption of energy. Energy consumption, supplies, delivery systems, and conservation efforts (including the "California Green Building Standards Code" and the "Green Building Action Plan") will be discussed. As part of this analysis, the following energy-related issues will be evaluated: (1) land use and transportation; (2) petroleum consumption; (3) electricity; and (4) natural gas. Energy consumption and conservation will also be evaluated in the context of GHG emission reduction strategies. Task 3.2: "Applicant -Prepared" Technical Analyses. In addition to those CTAs identified above (Task 3.1), it is assumed that a number of other technical studies will be prepared by the Applicant or by other parties operating under contract to the Applicant. Recognizing that the determination of "significance" is purely a CEQA matter, technical reports by other engineers and non-CEQA consultants are neither typically prepared in a style nor format consist with CEQA's disclosure requirements. For example, in order to determine whether a particular impact is "significant," that impact must be examined in the context of quantitative or qualitative threshold standards. As a result, from an engineering perspective, notwithstanding the technical adequacy of each of the ATAs relative to the issues examined therein, the information and analysis presented therein will not likely fully substitute for a CEQA-based analysis independent of further augmentation by the Consultant. Although each of the technical studies listed herein are assumed to be provided by or on behalf of the Applicant, the integration of those studies into the project's CEQA documentation will require the Consultant's expenditure of time and labor -based resources. The line -item costs identified herein are limited to those efforts expended by the Consultant for document integration only and are not inclusive of any additional efforts that may be expended by the Consultant to address any aspect of those studies which, in the Consultant's independent judgment fails to: (1) examine the most current iteration of the proposed project; (2) sufficiently address each of the corresponding issues raised in the CEQA "environmental checklist"; (3) Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-10 Packet Pg. 240 6.7.c provide sufficient information and analysis to derive supportable conclusions relative to the nature and magnitude of the project's potential environmental effects; and/or (4) present the information and topic -specific analysis in a suitable CEQA-compliant format. The Department acknowledges that the adequacy and defensibility of all ATAs rest solely with the Applicant and not with the Consultant. Should any issues arise thereto, the Applicant shall defend those documents, the analyses and methodologies upon which any conclusions and/or recommendations were derived, and the conclusions and/or recommendations presented thereof. To the extent that those conclusions and/or recommendations include further site- specific investigations and/or project -specific design revisions or other actions, the Applicant voluntarily agrees to commit thereto. It is the Consultant's intent to physically include copies of each of the ATAs into the project's CEQA documentation. In furtherance thereof, the Applicant shall bear all costs associated with the preparation, production, reproduction, and transmittal of all ATA documents, including all associated graphics and appendices, in the number and manner specified by the Department (Task 8.2). That number shall, in no instance, be less than the number of printed copies of the EIR indicated by the Department and shall be provided in a format suitable for physical incorporation into the printed version of the EIR. Additionally, all ATA documents, inclusive of all associated graphics and appendices, shall be provided to the Department and the Consultant in electronic (pdf) format. In recognition of the criticality that all technical studies examine precisely the same project, the Consultant recommends that individual ATAs not be finalized until the FPD (Task 1.3) has been accepted by the Department. To the extent that any deviation therefrom exists, the Applicant shall provide the Department and the Consultant with additional supplemental topic - specific analyses to ensure internal consistency between those ATAs and the FPD. Additionally, for those projects producing "significant" environmental effects, CEQA requires that the Lead Agency consider a reasonable range of alternatives thereto. To the extent that the analysis of those alternatives predicates the need for additional alternative -specific analysis (e.g., alternative -specific traffic study), the Applicant shall provide the Department with such additional technical analyses as may be specified by the Department in order to provide a comparable level of analysis. Those ATAs assumed to be required to demonstrate the presence or absence of "significant" environmental effects are separately described below. ♦ Subtask 3.2.1: Geology and Soils. Because the project's CEQA documentation is identified herein as a "project -level" EIR, unless a lesser level of analysis is authorized in writing by the Department or the City Engineer, a corresponding "project -level" technical investigation of this topical issue is required. Preparation of this technical analysis requires receipt of an adequate geologic, geotechnical, seismic, and soils investigation by a reputable engineering geology or geotechnical engineer. For the purpose of this proposal, it is assumed that, following the City's review and acceptance, an adequate geologic, geotechnical, seismic, and soils investigation (suitable for CEQA-compliance purposes) shall be provided to the Department by the Applicant (Sections 21.20.080[3][g] and 21.22.110[2][e], DBMC) for incorporation into the project's CEQA documentation. The findings presented in that geologic, geotechnical, seismic, and soils investigation shall be presented documenting (through appropriate boring and other subsurface investigations) existing surface and subsurface conditions (with particular emphasis on Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-11 Packet Pg. 241 6.7.c any deleterious conditions that may be identified or suspected) and demonstrating (through the formulation of appropriate conditions and other actions) the proposed project's feasibility from a geologic, geotechnical, seismic, and soils perspective, within a reasonable factor of safety. Any potentially unstable soils conditions, including potential liquefaction hazards, shall be identified, reasonable and appropriate remedial actions formulated, and grading plans shall be presented and evaluated (by others). Subtask 3.2.2: Hydrology and Water Quality. Because the project's CEQA documentation is identified herein as a "project -level" EIR, unless a lesser level of analysis is authorized in writing by the Department or the City Engineer, a corresponding "project -level" technical investigation of this topical issue is required. Preparation of this technical analysis requires receipt of an adequate hydrology and water quality investigation by a reputable civil engineer. For the purpose of this proposal, it is assumed that, following the City's review and acceptance, an adequate study (suitable for CEQA-compliance purposes) will be provided to the Consultant for incorporation into the project's CEQA documentation. Issues relating to surface hydrology, groundwater hydrology, and water quality shall be examined therein. This ATA shall analyze existing and post -project drainage and hydrologic conditions; determine how the project impacts the quantity of water to determine such things as increased flows, impacts on storm drain systems, and sizing of on-site retention basins; and identify any reasonable and appropriate conditions formulated to reduce project -related impact associated with changes to on-site discharge. Conceptual plans shall be identified and evaluated to determine effects on historical flows. Preliminary calculations shall be presented evaluating increased and altered drainage flows caused by landform alterations and the changes to the site coverage by impervious surfaces. With regards to water quality, under the provisions of the federal Clean Water Act, storm water runoff pollution discharged to the municipal separate storm sewer system (MS4) must be controlled to the maximum extent practicable (MEP). This ATA shall identify pollutants and hydrologic conditions of concern and outline the Applicant's proposed conceptual water quality management plan and associated site design and source control and treatment Best Management Practices (BMPs). Surface and groundwater quality shall be addressed and National Pollutant Discharge Elimination System (NPDES) permit compliance shall be evaluated. Subtask 3.2.3: Water and Wastewater. Because the project's CEQA documentation is identified herein as a "project -level" EIR, unless a lesser level of analysis is authorized in writing by the Department, a corresponding "project -level" technical investigation of this topical issue is required. Existing site-specific and proposed project -related water and wastewater generation rates shall be calculated, localized and system -wide capacities determined, and any associated project -related improvements thereto shall be identified. Water delivery and sanitary sewer systems shall be evaluated relative to flow characteristics and line capacity. The availability of existing capacity at the receiving sewerage treatment facilities shall be assessed. The feasibility of delivery of reclaimed water shall be evaluated. A "sewer area study," prepared by a licensed civil engineer, shall be submitted to the City Engineer and to the Los Angeles County Department of Public Works (LACDPW). The Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-12 Packet Pg. 242 6.7.c sewer area study shall include sewer flow monitoring at specific locations, as determined by the City Engineer and the LACDPW. The sewer flow analysis shall include calculations for the quantities of sewer flow for the pre -development and post - development conditions and determine the impact on all affected City and County - operated sewerage facilities. Should project -related sewer flows be determined to impact the sewer capacity of any City or County system or component thereof downstream from the development, the Applicant shall identify mitigation and/or such other actions as may be required to address any potential capacity deficiency by a method approved by the City Engineer or the LACDPW, based on corresponding jurisdictional authorities. With regards to water supply, the EIR shall determine whether adequate water supplies, existing delivery systems, and proposed infrastructure improvements are adequate to service projected average and peak -day demands and LACFD fire -flow requirements. Subtask 3.2.4: Hazardous Materials. The proposed project includes both the demolition of the existing on-site building and the removal of existing impervious surfaces located throughout the project site. Buildings constructed or renovated prior to 1981 may contain "asbestos -containing materials" (ACM) and "asbestos -containing building materials" (ACBM). Similarly, building constructed or renovated prior to 1978 may contain "lead-based paint" (LBP). Based on the age of the site's existing building, the potential exists for hazardous materials to exist thereupon. In addition, based on the site's existing use as a storage lot for motor vehicles and boats, the potential exists for contaminated soils and fuel storage facilities to exist on the project site. At a minimum, a Phase I environmental site assessment (ESA), conducted in accordance with the "Standards and Practices for All Appropriate Inquiries" (40 CFR 312), shall be performed in order to identify the presence or potential presence of any such hazards. The conclusions presented in the Phase I ESA shall be presented along with any recommendations for supplemental investigations and remediation efforts. Based on the information presented in that investigation, the location of any known on-site contaminants shall be identified and recommendations formulated for their removal or remediation. In the addition, the Applicant should discuss plans for compliance with SCAQMD's Rule 1403 (Asbestos Removal from Demolition/Renovation Activities). Subtask 3.2.5: Traffic Impact Analysis. Because the project's CEQA documentation is identified herein as a "project -level" EIR, unless a lesser level of analysis is authorized in writing by the Department, a corresponding "project -level" technical investigation of this topical issue is required. Because the Applicant seeks the approval of site-specific development standards that deviate from existing City policies, the obligation to provide substantial evidence supporting those deviations should rest with the Applicant, otherwise, the City is placed in the position of becoming the advocate from revisions. If subsequent problems ensure, the fault would then solely rest with the City's decision-making body and the defects in the City's own analysis. The Consultant believes that it is the Applicant's responsibility to make the case and to provide credible evidence, subject to the Department's review, in support thereof. It is anticipated that most of the trips to/from the project site will be destined to/from the SR -57 and SR -60 Freeways. Given this likely travel pattern, the project's traffic impact analysis (TIA) should focus on the following freeway ramps: (1) Brea Canyon Road/SR- Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-13 Packet Pg. 243 6.7.c 60 Freeway eastbound/westbound ramps; and (2) Pathfinder Road/SR-57 Freeway northbound/ southbound ramps. In addition, at a minimum, the following five intersections should be considered: (1) Brea Canyon Road/Golden Springs Drive; (2) Brea Canyon Road/Lycoming Street; (3) Brea Canyon RoadNalley Boulevard; (4) Lycoming Street/ Lemon Avenue; and (5) Golden Springs Drive/Lemon Avenue. The "conceptual" site plan and other pertinent project information should be reviewed and a site reconnaissance performed, along with field data collection at each of the study area intersections. New intersection turning movement counts should be performed at locations where data is unavailable. Intersection capacity calculations should be conducted at the selected intersections to indicate existing levels of service and volume -to -capacity ratios. This analysis should be performed using the standard intersection calculation methodology required by the City. The California Department of Transportation (Caltrans) intersections should also be studied using the "Highway Capacity Manual" (HCM) methodology. As a result of Sunnyvale West Neighborhood Association v. City of Sunnyvale City Council (2010), an existing -plus -project scenario is required under CEQA. The following additional traffic impact scenarios should also evaluated: (1) project opening year; and (2) opening year -plus -project. In addition to off-site traffic impacts, based on concerns regarding site access and intern circulation, the Applicant's TIA needs to also include a detailed evaluation of the adequate of the proposed throat length, driveway queuing, turning radii, parking layout, reciprocal parking, and emergency access. Under the assumption that the specified scope is sufficient to fully address all environmental and entitlement obligations as may be imposed by the City and Caltrans, the Consultant shall defer to the City Engineer the determination of the appropriate scope and content of the Applicant -prepared traffic impact analysis. Once submitted, the Consultant recommends that this ATA be subjected to independent third -party technical review (by others). Task 3.3: Third -Party Review (Optional). As specified in the Guidelines: "Any person, including the applicant, may submit information or comments to the Lead Agency to assist in the preparation of the draft EIR. The submittal may be presented in any format, including the form of a draft EIR. The Lead Agency must consider all information and comments received. The information or comments may be included in the draft EIR in whole or in part" (Section 15084[c], Guidelines). "Before using a draft prepared by another person, the Lead Agency shall subject the draft to the agency's own review and analysis. The draft EIR which is sent out for public review must reflect the independent judgment of the Lead Agency. The Lead Agency is responsible for the adequacy and objectivity of the draft EIR" (Section 15084[e], Guidelines). It is often the practice of public agencies to accept technical documents submitted by project proponents. Prior to their incorporation into CEQA documents, those studies need to be reviewed internally by agency personnel or are subjected to independent, third -party technical review by either the environmental consultant or by other parties operating under contract to the public agency. Under this optional task, prior to the incorporation of the ATAs, State - licensed professionals and/or other senior managers will review those ATAs in detail to determine their adequacy, objectivity, and applicability. As part of this review, the Consultant shall: (1) independently ascertain the technical adequacy of those ATAs and identify any areas Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-14 Packet Pg. 244 6.7.c where further augmentation may be required; (2) work cooperatively with the Department to formulate a work plan for the generation of any requested information; (3) expedite the assemblage of any requisite material, either by independently completing those studies or by working cooperatively with the Department and, as authorized, the Applicant's technical consultants; (4) document the City's independent evaluation of all ATAs; and (5) formulate independent conclusions relative to the project's potential impacts, available mitigation measures, and post -mitigated levels of significance. Major Task 4.0: Draft Environmental Impact Report This major task encompasses all efforts required to prepare the "Draft Environmental Impact Report" (DEIR), including each of the mandatory elements identified in CEQA and the Guidelines. With regards to the DEIR, in describing the proposed project deliverables, the terms "administrative" and "revised administrative" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the first and second rounds of Departmental review associated therewith. Task 4.1: "Administrative" Draft Environmental Impact Report. The subtasks closely correspond to what the Consultant currently envisions to be the presentation format for the "'Administrative' Draft Environmental Impact Report" (ADEIR). Subtask 4.1.1: Introduction. An introductory section shall be provided containing the following components: (1) purpose for producing the EIR; (2) identification of the statutory and regulatory authority; (3) list of the documents incorporated by reference, if any, including a discussion of their relevancy to the proposed project; and (4) project approvals, including a listing of those responsible agencies that may be required to utilize the EIR as the environmental basis for any later discretionary actions by those agencies. The introduction shall further describe scoping activities undertaken by the Department. Copies of all correspondence received in response to the dissemination of the NOP (Task 6.1) will be incorporated in a technical appendix. Subtask 4.1.2: Summary. The summary shall include: (1) a summary of the FPD (Task 1.3); (2) a matrix outlining all identified impacts and mitigation measures recommended to reduce or avoid those effects; (3) the Department's preliminary conclusions regarding the level of significance of each impact after application of those mitigation measures; (4) areas of controversy known to the Lead Agency, including issues raised by the public and commenting agencies; and (5) issues to be resolved, such as the choice among alternatives and whether or how to mitigate the project's "significant" effects (Section 15123, Guidelines). ♦ Subtask 4.1.3: Project Description. The proposed project shall be described in that manner outlined in Task 1.3 ("Final" Project Description) herein. Subtask 4.1.4: Related Projects and Cumulative Impacts. When evaluating the potential environmental effects of a proposed activity, the Lead Agency is also required to examine potential cumulative impacts "when they are significant" (Section 15130, Guidelines). As stipulated, the discussion of cumulative impacts "should be guided by the standards of practicality and reasonableness." When assessing cumulative effects, CEQA affords agencies the opportunity to conduct the analyses in accordance with either of the following methodologies: (1) a list of past, present, and reasonably anticipated future projects producing related or cumulative impacts; or (2) a summary of projections contained in an adopted planning document designed to evaluate regional or areawide conditions. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-15 Packet Pg. 245 6.7.c In response to the City's receipt of a site-specific development application, the entitlements which will be required for the project's implementation and the anticipated duration of construction activities, the Consultant recommends that the cumulative impact analysis be based on an inventory of planned, pending, and proposed development projects known to and to be supplied by the Lead Agency that can reasonably be expected to be developed during that time frame consistent with the proposed project. It is anticipated that a list of relevant related projects will be developed as part of the Applicant's traffic study (Subtask 3.2.5). Subtask 4.1.5: Impact Analysis. This subtask includes and is limited to the incorporation of those CTAs (Task 3.1) and ATAs (Task 3.2) identified herein. As required under Section 15126.2 of the Guidelines: "[a]n EIR shall identify and focus on the significant environmental effects of the project. In assessing the impact of a proposed project on the environment, the lead agency should normally limit its examination to changes in the existing physical conditions in the affected area as they exist at the time the notice of preparation is published ... Direct and indirect significant effects of the project on the environment shall be clearly identified and described, giving due consideration to both the short-term and long-term effects." Construction -term and operational impacts will be separately examined. Cumulative impacts may be addressed under each topical heading or separately addressed herein. Unless otherwise expanded into more or consolidated into fewer, the analyses of each of the impact categories examined herein shall be divided into the following six sections, many of which may themselves include separate subsections focusing upon distinct aspects of the specific issue being presented or evaluated: (1) existing regional and local setting (Section 15125, Guidelines); (2) regulatory setting; (3) thresholds of significance (Section 15064.7, Guidelines); (4) impact analysis (Section 15126, Guidelines); (5) recommended mitigation measures (Section 15126.4, Guidelines); and (6) significance of impact with mitigation (Section 15126.2, Guidelines). Subtask 4.1.6: Alternatives Analysis. The EIR will include a discussion of a "reasonable range" of alternatives to the proposed action. For the purpose of this proposal, it is assumed that the EIR will evaluate the following alternatives: (1) a "no project" alternative where no physical changes to the subject property is assumed to occur; (2) a development scenario based on existing zoning; and (3) a third alternative (e.g., "alternative conceptual" site plan) to be development in consultation with Department staff. In addition, CEQA requires that EIRs disclose other alternatives initially identified by the Lead Agency but subsequently rejected, including the reasons for their rejection. The ADEIR shall explain the Department's rationale for evaluating only those alternatives presented therein. For each alternative examined, the Consultant shall provide a brief topic -specific quantitative or qualitative analysis comparing the proposed project's effects against those of each alternative. If deemed appropriate, the Department may direct the Applicant to provide additional or supplemental ATAs addressing one or more of those topical issues identified under Task 3.2 (Applicant -Managed Technical Analyses) herein. Subtask 4.1.7: Growth Inducement. The assessment of growth -inducing impacts will consider whether the proposed project: (1) produces a potential for in -migration to fill employment opportunities associated with the project's construction and operation; (2) results in an increased localized demand for goods and services; (3) results in the Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-16 Packet Pg. 246 6.7.c removal of economic, physical, or political constraints; and/or (4) facilitates peripheral development through the expansion of services and/or utilities. ♦ Subtask 4.1.8. Significant Irreversible Environmental Changes. Potential "significant irreversible environmental changes" will be identified and discussed, including the project's use of nonrenewable resources during the initial and continued phases of the project (Sections 15126.2[c] and 15127, Guidelines). ♦ Subtask 4.1.9: List of Preparers and Consultation. This task includes compliance with applicable CEQA disclosure requirements. ♦ Subtask 4.1.10: References. In order to facilitate independent public review, were applicable, all documents cited in the EIR shall be listed in a bibliography. ♦ Subtask 4.1.11: Mitigation Reporting and Monitoring Program. Pursuant to Assembly Bill 3180 (Statutes of 1988), based on any identified mitigation measures, the Consultant shall, within the limits and limitations of this proposal, prepare and transmit to the Department a "'Draft' Mitigation Reporting and Monitoring Program" (Draft MRMP) specifying: (1) the party or agency responsibility for each mitigation measure's implementation; (2) the timing for implementation, keyed to a specific event, milestone, or corresponding permit obligation; and (3) the frequency, contact, and format for associated compliance reporting. Upon acceptance by the Department, the Draft MRMP shall become the "Mitigation Reporting and Monitoring Program" (MRMP) and shall provide a listing of those mitigation measures upon which the proposed project shall be conditioned (Section 21081.6[a][1], CEQA; Section 15073[d] and 15091 [d], Guidelines). The budget allocated to this subtask assumes only two rounds of review prior to the Department's acceptance. Subtask 4.1.12: Technical Appendices. It is assumed that the appendix will include: (1) NOP and "Initial Study," including any written responses received by the Department in response thereto which were provided to the Consultant; (2) any technical appendixes, including computer model runs, associated with CTAs; (3) copies of ATAs; and (4) such other documents as may be directed by the Department or whose inclusion is deemed beneficial by the Consultant. Task 4.2: "Revised Administrative" Draft Environmental Impact Report. Based on the information and analysis presented in the ADEIR, the Department acknowledges that the Applicant may not fully support the Consultant's preliminary findings and recommendations, inclusive of both any preliminary determinations of the presence of "significance" environmental effects and any mitigation measures formulated in response thereto. To avoid the prospects of any conflicting directions resulting therefrom, the Department concurs that the Consultant should not be the recipient of any comments on the ADEIR directly from the Applicant. To the extent that the Department elects to provide the Applicant with the opportunity to submit pre -circulation comments addressing either the ADEIR or any other aspect of this work program, any such comments shall be submitted solely to the Department and shall not be delivered directly to the Consultant. The Department will independently consider any such comments so received and direct the Consultant in such manner as may be determined by the Department in response thereto. Upon receipt of all comments from the Department on the ADEIR, the Consultant shall: (1) undertake all necessary actions and allocate all appropriate resources, within the limits and Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-17 Packet Pg. 247 6.7.c limitations of this proposal, required to respond to those comments and make those revisions identified by the Department; and (2) submit a"'Revised Administrative' Draft Environmental Impact Report" (Revised ADEIR) to the Department for its second -round review. ■ Task 4.3: Draft Environmental Impact Report. Upon receipt of any comments from the Department following the Department's review of the Revised ADEIR, the Consultant shall, within the limits and limitations of this proposal, revise that document to incorporate those changes, corrections, or revisions identified by the Department, prepare a revised document, and submit the "Draft Environmental Impact Report" (DEIR) to the Department for final review. For the purpose of this proposal, it is assumed that the document provided to the Department in this third -round review will be accepted without the need for further revisions. Except in those circumstances where further revisions may be required based on an identified defect attributable solely to the Consultant, any further revisions thereto constitute "out -of -scope" services and will be invoiced, on a time -and -material and cost-plus basis, in accordance with the Consultant's "Standard Rate Schedule." Major Task 5.0: Final Environmental Impact Report This major task encompasses all efforts required to prepare the "Final Environmental Impact Report" (FEIR), including the preparation of "Findings of Fact" (FOF or Findings) and, if required, a "Statement of Overriding Considerations" (SOQ or Overriding Considerations). Task 5.1: Response to Comments. The full extent of the comments that may be received from the public and from governmental agencies following the dissemination of the DEIR and "Notice of Completion" (NOC) cannot be known at this time and will likely be influenced by a wide -range of factors outside the Consultant's control (e.g., neighborhood support or opposition). As such, for the purpose of this proposal, the Consultant has allotted a minimum number of labor hours for the sole purpose of reviewing those comments received by the Department and which have been transmitted to the Consultant. Based on that review, the Consultant shall provide the Department with: (1) the Consultant's preliminary recommendations whether the nature of the comments and anticipated responses warrant any substantial revisions to or predicate the recirculation of the EIR; and (2) an estimate of the number of labor hours and other associated costs required to formally respond thereto, including (a) the identification of an additional technical analyses that may be needed in order to present an adequate technical response and (b) the party or parties appropriately bearing responsibility for the preparation of draft responses. All additional incurred costs will be billed, on a time -and -material and cost-plus basis, in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." To the extent that the Consultant and/or the Department independently identify any changes or other revisions that might be appropriate or beneficial (e.g., provide further clarification) to the text or graphics presented in the published DEIR, those changes or revisions will be included in separate "errata" and "revisions" sections of the "Response to Comments" (RTC). With regards to the RTC, in describing the proposed project deliverables, the terms "draft, "revised draft," and "final" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. Subtask 5.1.1: "Draft" Response to Comments. The Consultant shall, within the limits and limitations of this proposal, review all comments received by the Department and Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-18 Packet Pg. 248 6.7.c submitted to the Consultant. Based on that review, the Consultant shall provide the Department will recommendations concerning the preparation of responses thereto and, as warranted, provide the Department with a budget to complete that undertaking. Upon receipt of the Department's authorization, the Consultant shall prepare a "'Draft' Response to Comments" (DRTC) addressing any environmentally -based comments received by the Lead Agency during the noticed comment period following the dissemination of the DEIR. The DRTC will include: (1) a written response to all relevant written comments, as well as a copy of each communique (inclusive of both letters and emails) in their original form; (2) an introduction describing the document's contents, statutory authority, and relationship to the DEIR; and (3) copies of any additional technical studies that the Applicant and/or the Department may elect to enter into the project's administrative record. Subtask 5.1.2: "Revised Draft" Response to Comments (Optional). Upon receipt of any comments from the Department on the DRTC, the Consultant shall, within the limits and limitations of this proposal: (1) undertake all necessary actions and allocate all appropriate resources, within the scope and limitations of this proposal, required to respond to those comments; and (2) submit a "'Revised Draft' Response to Comments" (Revised DRTC) to the Department for second -round review. Subtask 5.1.3: "Final" Response to Comments / Response to Comments (Optional). Upon receipt of any comments from the Department following the Department's review of the Revised DRTC, the Consultant shall, within the limits and limitations of this proposal, revise that document to incorporate those changes, corrections, or revisions identified by the Department and submit a "'Final' Response to Comments" to the Department for final review. Upon the Department's acceptance, the "'Final' Response to Comments" shall become the "Response to Comments" (RTP) and, in combination with the DEIR (Task 4.3) and such additional documents as may be identified by the Department, constitute the "Final Environmental Impact Report" (FEIR) (Section 15089[a] and 15132, Guidelines) for the proposed project. Task 5.2: Findings of Fact and Statement of Overriding Consideration. Should the City approve or conditionally approve the proposed project, the Lead Agency is required to prepare specific "Findings of Fact" (FOF or Findings) (Sections 21081 and 21081.5, CEQA; Section 15091, Guidelines) and, in the event that any "significant" impacts remain, a "Statement of Overriding Considerations" (SOC or Overriding Considerations) (Section 15093, Guidelines). With regards to the FOF and SOQ, in describing the proposed project deliverables, the terms "draft," "revised draft," and "final" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. Subtask 5.2.1: "Draft" Findings and Overriding Considerations. In compliance with CEQA requirements, as a combined document, the Consultant shall, within the limits and limitations of this proposal, prepare and submit a "'Draft' Findings of Fact/Statement of Overriding Considerations" (DFOF/SOC) for the Department's review. Because of the critical role that the FOF/SOQ plays with regards to the CEQA process, at a minimum, the Consultant recommends that the Department provide copies of the DFOF/SOC to the City Attorney for review. Subtask 5.2.2: "Revised Draft" Findings and Overriding Considerations. Upon receipt of any comments from the Department on the DFOF/SOC, the Consultant shall: Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-19 Packet Pg. 249 6.7.c (1) undertake all necessary actions and allocate all appropriate resources, within the limits and limitations of this proposal, required to respond to those comments; and (2) submit a "'Revised Draft' Findings of Fact/Statement of Overriding Considerations" (Revised DFOF/SOC) to the Department for second -round review. Because of the critical role that the FOF/SOQ plays with regards to the CEQA process, at a minimum, the Consultant recommends that the Department provide copies of the Revised DFOF/SOC to the City Attorney for review. ♦ Subtask 5.2.3: "Final" Findings and Overriding Considerations / Findings and Overriding Considerations. Upon receipt of any comments from the Department following the Department's review of the Revised DFOF/SOC, the Consultant shall, within the limits and limitations of this proposal, revise that document to incorporate those changes, corrections, or revisions identified by the Department and submit the "'Final' Findings and Overriding Consideration" to the Department for final review. Upon the Department's acceptance, the "'Final' Findings and Overriding Consideration" shall become the "Findings of Fact and Statement of Overriding Considerations" (FOF/SOQ) and serve as the CEQA basis for subsequent actions by the City's decision-making body. For the purpose of this proposal, it is assumed that the document provided to the Department in this third -round review will be accepted without the need for further revisions. Except in those circumstances where further revisions may be required based on an identified defect attributable solely to the Consultant, any further revisions thereto constitute "out -of -scope" services and will be invoiced, on a time -and -material and cost- plus basis, in accordance with the Consultant's "Standard Rate Schedule." Major Task 6.0: Environmental Notices Included under this major task is the preparation of the "Notice of Preparation" (NOP), "No Effect Determination Request" (NED), "Notice of Completion" (NOC), "Notice of Determination" (NOD), as well as the 10 -day notice to those governmental entities commenting on the DEIR. This proposal does not include any costs associated with dissemination, newspaper publication, posting, or the payment of any filing or other fees as may be imposed by the County Clerk and by the California Department of Fish and Wildlife (CDFW). Task 6.1: Notice of Preparation. Following the Department's acceptance of the "Initial Study (Task 2.1), a "'Draft' Notice of Preparation" (DNOP) will be prepared and forwarded to the Department for execution. Upon its execution, the DNOP shall become the NOP and will be used by the Department to announce the Lead Agency's commencement of an EIR for the proposed project. If the project requires a discretionary approval from any State agency, the Lead Agency is also required (within five working days of approval) to file a copy of the NOP with the Governor's Office of Planning and Research, in that agency's role as the State Clearinghouse (SCH). Task 6.2: No Effect Determination Request. Using Form DFW 866, concurrent with the dissemination of the NOP, the Consultant shall prepare, for transmittal by the Department to the CDFW, a "'Draft' No Effect Determination Request" (DNED). Upon its execution, the DNED shall become the "No Effect Determination Request" (NED) and will be used by the Department to request the CDFW's concurrence with the Lead Agency's determination that the proposed project will not adversely impact any fish or wildlife resources. A project shall not be operative, vested, or final, and local government permits for the project shall not be valid, until the requisite filing fees are paid to the CDFW (Section 711.4[c][(3], California Fish and Game Code [CFGC]); however, all projects found by the CDFW to have Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-20 Packet Pg. 250 6.7.c no effect on fish and wildlife resources shall incur no CDFW-imposed fee (Section 753.5[c], CFGC). Effective January 1, 2017, CDFW filing fees shall be $1,046.50 for an EIR and $2,216.25 for an MND, plus an additional $50 County Clerk filing fee. Task 6.3: Notice of Completion. Concurrent with the dissemination of the DEIR, the Lead Agency is obligated to prepare and disseminate a "Notice of Completion" (NOC), including posting in the office of the County Clerk. Based on the format presented in the Guidelines (Appendix C, Guidelines), the Consultant shall prepare a "'Draft' Notice of Completion" (DNOC) and transmit that document to the Department for execution. Upon its execution, the DNOC shall become the NOC and shall be used to announce the City's release of the DEIR. The Department may also elect to prepare and publish a separate "Notice of Availability" (NOA) announcing the availability of the DEIR. Since a NOA is not specifically required under CEQA, as a document separate from the NOC, its preparation has not been included herein. Task 6.4: Ten -Day Notice. As required under Section 21092.5(a) of CEQA, the Lead Agency is required to provide all public agencies submitting comments on the DEIR with a minimum 10 -day period to review the Lead Agency's draft response to those comments prior to taking any action on the FEIR. Under this subtask, the Consultant shall disseminate copies of the RTC (Task 5.1) or portions thereof to those agencies that are required to receive notice. For the purpose of this proposal, it is assumed that no more than five (5) public agencies will elect to comment on the DEIR. It is further assumed that each commenting agency will be provided only the Lead Agency's response to each agency's specific comments rather than the totality of the RTC. Task 6.5: Notice of Determination. As required under CEQA, in order to shorten the statute of limitations on subsequent legal challenges to the Lead Agency's CEQA process, the Lead Agency is allowed to file a "Notice of Determination" (NOD) with the County Clerk within five working days after deciding to carry out or approve the project. Should the City elect to approve or conditionally approve the proposed project, the Consultant shall prepare a "Draft Notice of Determination" (DNOD) and transmit that document to the Department for execution. Upon its execution, the DNOD shall become the NOD and will be used to announce the Lead Agency's certification of the EIR. If the project requires a discretionary approval from any State agency, the Lead Agency is required (within five working days of approval) to file a copy of the NOD with the SCH. Major Task 7.0: Departmental and Public Meetings Presented under this major task are those additional outreach and coordination efforts associated with the proposed project, including meetings with Department staff and other public meetings. Task 7.1: Departmental Meetings. At project commencement, the Consultant's Project Director (Lewandowski) will attend a "kick-off' meeting involving key project participants. The purpose of this meeting is to establish an open avenue of communication between all parties, obtain additional information concerning the proposed project, obtain copies of applicable documents, and finalize any outstanding issues concerning scope and schedule. In addition, the Consultant's Project Director (Lewandowski) will attend up to five (5) additional meetings with Department staff corresponding with key elements/milestones of this work program. Throughout the term of this project assignment, the Consultant shall be available to participate in conference calls to address outstanding issues and/or to keep Department staff fully informed about project status and deliverables. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-21 Packet Pg. 251 6.7.c Task 7.2: Project Status Meetings (Optional). Although the RFP identifies the need for "project status meetings," the number or frequency of those meetings are not specified therein. As such, it is not possible to assign a specific budget thereto. For the purpose of this proposal, it has been assumed that the "departmental meetings" (Task 7.1) identified herein serve that dual purpose. Task 7.3: Public Meetings. As specified in Section 22.60.030 in Chapter 22.60 of the DBMC: "Before the preparation of the specific plan, the City shall hold at least one public meeting to identify potential community impacts and concerns relating to the proposed plans." The Consultant's Project Director (Lewandowski) will attend up to six (6) public meetings, including a community workshops, scoping meetings, and noticed public hearings before the Planning Commission (Commission) and City Council (Council). The Consultant shall be available to make technical presentations and assist Department staff in the preparation of staff reports and other presentation materials for those meetings. The Department acknowledges that travel time incurred in attending public meetings, the placement of any item on the Commission's and Council's agenda, the nature of any agenda items proceeding the project, the level of public participation at public meetings, and the extend of deliberations by the Commission and the Council are all outside the Consultant's control. As a result, it is not possible to precise budget the performance of this task; therefore, for budgetary purposes, a specified number of labor hours and a preliminary line -item budget has been established for travel and attendance. Should the number of meetings and/or number of labor hours assigned thereto exceed those assumed limits, any and all additional efforts in excess of the hours and costs budgeted herein will be invoiced, on a time -and -materials and cost-plus basis, in accordance with the rates and terms in the Consultant's "Standard Rate Schedule." Not budgeted herein are any labor or other direct costs that may be incurred to prepare presentation materials, including, but not limited to, the preparation or participation in the preparation of agendas, staff reports, graphics, and/or other materials for use and/or dissemination at any public meetings. Major Task 8.0: CEQA Support Activities This major task includes those activities required to support the Department's preparation and processing of the DEIR (Major Task 4.0), the RTC (Major Task 5.0), and associated environmental notices (Major Task 6.0). For the purposed of this proposal, other than the NOP (Task 6.1), it is assumed that no other environmental notices and/or environmental documents will be prepared for or transmitted to the SCH. Task 8.1: Preliminary Mailing List. In consultation with Department staff, the Consultant shall prepare a preliminary mailing list of appropriate local, State, and federal agencies and tribal organizations known to the Consultant that, pursuant to CEQA requirements, should be contacted as part of the Lead Agency's public noticing obligations. Not included herein is the preparation of any radius maps and/or review of any Los Angeles County Assessor's rolls for the purpose of identify and listing those property owners and tenants located in proximity to the project site. This task is limited to the preparation of a preliminary mailing list and does not included any actual mailings or other associated activities. Task 8.2: Reprographic Support Services. CEQA documents are typically large and unwieldly, incorporating information from a variety of sources. Included herein are those labor hours associated with the preparation and assemblage of documents for publication, delivery Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-22 Packet Pg. 252 6.7.c of "camera-ready" documents for printing, and the proofing of finish work products prior to either delivery to the Department for the Department's dissemination. As specified in the RFP, the following documents will, upon their acceptance by the Department, be transmitted to the City by the Consultant: (1) "'Draft' Initial Study" (Subtask 2.1.1): 5 printed/one electronic; (2) "Initial Study" (Subtask 2.1.3): 5 printed/one electronic; (3) "Notice of Preparation" (Task 6.1): one electronic; (4) "Preliminary Mailing List" (Task 8-1): one electronic; (5) "'Administrative' Draft Environmental Impact Report" (Task 4.1): 5 printed/one electronic; (6) "Mitigation Monitoring Reporting Program" (Subtask 4.1.11): one electronic; (7) "Draft Environmental Impact Report" (Task 4.3): 5 printed/20 electronic copies; (8) "Notice of Completion" (Task 6.3): one electronic: (9) "'Draft' Response to Comments" (Subtask 5.1.1): one electronic; (10) "Response to Comments" (Subtask 5.1.3): one electronic; (11) "Notice of Determination" (Task 6.5): one electronic; and (12) "Final Environmental Impact Report" (Tasks 4.3/Subtask 5.1.3): 5 printed/20 electronic. Except where otherwise noted, only one electronic copy of any additional documents referenced herein or subsequently added hereto by the Department will be provided the Lead Agency. From the documents cited, the Department shall be responsible for any dissemination of those documents to the Applicant. Should the Department request any greater number of documents beyond the number expressly indicated herein, any and all additional efforts beyond those budgeted herein will be invoiced, on a time -and -materials and cost-plus basis, in accordance with the rates and terms in the Consultant's "Standard Rate Schedule." Task 8.3: Monthly Status Reports. Unless otherwise directed, the Consultant shall submit monthly status reports to the Department covering such items as work progress, milestones, resource expenditures, problems encountered, and corrective actions taken. For the purpose of this proposal, based on an estimated twelve (12) month completion schedule, not more than twelve (12) monthly progress reports will be filed with the Department. In the event of any modifications to this scope of service, whether directed by the Department or attributable to events outside the Consultant's control, any substantive deviations from the authorized budget will be noted so that reasonable change orders can be timely processed. Task 8.4: Mailings and Deliveries. The Consultant shall be responsible for the mailing and delivery of the following CEQA documents: (1) "Notice of Preparation" (Task 6.1); (2) "Notice of Completion" (Task 6.3); (3) 10 -Day Notice" (Task 6.4); and (4) "Notice of Determination" (Subtask 6.5). Not included herein is the mailing and delivery of environmental notices and other environmental documents to: (1) those parties identified on any City -generated "radius map" identifying property owners and tenants upon and within a specific radius around the subject property; (2) general mailings including, but not limited to, announcement regarding scheduled public meetings; (3) the physical posting of any notices; and (4) preparation and publication of any newspaper announcements. Performance of this task does not obligate the Consultant to prepare, produce, or reproduce a greater number of environmental notices and environmental documents that specified in Task 7.2 (Reprographic Support Services). Task 8.5: Other Direct Costs. This task includes all other incidental expenses related to the implementation of this work program including, but not limited to, travel, photo processing, postage, and deliveries. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-23 Packet Pg. 253 6.7.c 3.0 PERFORMANCE SCHEDULE Because the RFP does not specify the inclusion of a project schedule, no performance schedule is included herein. The Consultant is, however, committed to the expeditious completion of the CEQA process and will allocate all necessary resources as may be required to complete the project's CEQA documentation within the shortest possible time frame. The completion of this work effort is, however, dependent upon the Consultant's receipt of specific information from the Department and the Applicant and is dependent upon the Department's timely review and acceptance of those work products identified herein. The time period required for the delivery of that information and the performance of those reviews is beyond the Consultant's control and, unless expeditiously performed, would be expected to add to the timeframe required to complete the major tasks, task, and subtasks presented in this scope of services. Much of the CEQA process is controlled by statutorily -defined time periods, agency -established outreach efforts, and public hearings before the Commission and the Council. The Consultant shall endeavor to complete the EIR in nine (9) months of receipt of the requested materials. 4.0 NOT -TO -EXCEED COST PROPOSAL Table El R-1 (Environmental Impact Report— Not -to -Exceed Cost) is an itemized not -to -exceed cost proposal for those major tasks, tasks, and subtasks outlined herein. All authorized project -related costs will be invoiced in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule" (Table EIR-2). The Consultant reserves the right to internally adjust individual line - items and to internally alter the itemized line -item cost projections presented herein. Should the City elect to delete or modify any of the individual components comprising this work program, to the extent that the deleted or modified work element is a precursor to other activities or is deemed by the Consultant to be critical to the completion of the stated work products, the Consultant reserves the right to submit a revised cost proposal and process associated change orders to reflect any such those changes. Unless explicitly identified herein or in any supplements hereto, all additional efforts, burdened costs, and other expenditures that may be incurred as a result of written or oral requested by the Department are beyond the scope of this work program and constitute "out of scope" activities that will be billed in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." Neither the City nor the Applicant shall unreasonably withhold or delay processing or payment of any change order requests for work authorized by or directed by the City or by the Applicant for any additional consulting services not explicitly identified herein. Should a dispute arise as to appropriateness, amount, and/or nature of any payment and/or change order request that may be submitted to the Department by the Consultant, the Consultant reserves the right to stop work pending the resolution of any such disputes. Any resulting cessation of work shall not be deemed a contract violation or justification for contract termination. 5.0 CONSULTING SERVICES AGREEMENT The Consultant has reviewed the City's "Consulting Services Agreement" (Agreement) and can fully perform thereunder. The accompanying "design" notation on the Agreement's title page, however, appears a misnomer and suggests a potential level of liability inconsistent with the tasks outlined in the RFP. No "design -level" architectural or engineering analyses is proposed and none will be undertaken hereunder. If retained, this proposal assumes that the term "design" is neither directly applicable to this agreement nor to the services being provided by the Consultant. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-24 Packet Pg. 254 6.7.c Prior RFPs have noted that "[p]ayments for the work performed shall be based on defined deliverables such as technical studies, draft EIR, and final documents." To the extent that those payment provisions are intended to also be applicable to the proposed project, the Consultant seeks the following modification thereto: (1) invoices will be submitted to the Department on a month basis for those activities conducted during the prior 30 -day billing cycle; (2) unless issues are raised by the Department within fifteen (15) days of the Department's receipt thereof, payments to the Consultant shall be due and payable within thirty-five (35) days of the invoice's receipt by the Department (3) no contingency or other withholdings shall be subtracted therefrom; (4) payment to the Consultant for invoiced work performed hereunder shall not be dependent upon the status of any funding agreements between the City and the Applicant, the Applicant's acceptance of any work products produced on behalf of the City, and/or the outcome of the entitlement process contemplated herein; and (5) payment for the Consultant's work efforts hereunder shall, at all times, be in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." In addition, the Agreement states that "[n]o payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid to the Consultant" (Paragraph 5). In order to avoid the cessation of work, when deemed appropriate, it has been the Department's prior practice to verbally authorize the assignment of additional or expanded work in exceedance of existing budgetary limits prior to such time as Council authorization for a budget augmentation can be processed. Operating in good faith, in response to any such verbal authorization and independent of whether precise accounting of supplemental costs have been specified and mutually negotiated, the Consultant agrees to undertake such additional or expanded actions under the premise that the Department will timely prepare such documentation as may be required to fairly compensate the Consultant for such services and shall support such requests before the Council. Such good -faith efforts on the part of the Consultant shall neither be deemed a violation of the Agreement nor rationale for the non-payment thereof. 6.0 INFORMATION REQUIRED FROM THE DEPARTMENT AND/OR THE APPLICANT Because only minimal information concerning the proposed project is disclosed in the RFP, following contract award, additional information germane to an understanding of the proposed project and the project site shall be required from the Department and/or the Applicant. The following listing may not be inclusive of all such information that may be requested by the Consultant for the performance of those services outlined herein. The Consultant, based on its independent judgment, reserves the right to request such additional information as may be reasonably required to prepare and process the project's CEQA documentation. ■ "City of Diamond Bar General Plan" (1995) and "2013-2021 Housing Element" (2014); ■ "Final Environmental Impact Report - City of Diamond Bar General Plan" (1992) (PFEIR), "Master Environmental Assessment" (1992), and the resolution certifying the PFEIR; ■ "Source Reduction and Recycling Element," "Household Hazardous Waste Element," "Non - Disposal Facility Element," and most recent documentation, as provided to the California Integrated Waste Management Board, describing the status of the City's source reduction and recycling efforts; ■ "Draft Brea Canyon Road RV Storage Lot Specific Plan," inclusive of the information required under Section 22.60.040 of the DBMC, namely: Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-25 Packet Pg. 255 6.7.c 0 Proposed land uses (i.e., the distribution, location and extent of land uses proposed within the area covered by the specific plan, including open space areas); 0 Listing of all "permitted" and "conditionally permitted" uses; 0 Infrastructure (i.e., the proposed distribution, location, extent and intensity of major components of public and private drainage, energy, sewage, solid waste disposal, circulation/transportation, water and other essential facilities proposed to be located within the specific plan area and needed to support the proposed land uses); 0 Land use and development standards (i.e., standards, criteria and guidelines by which development will proceed, and standards for the conservation, development and utilization of natural resources, where applicable); 0 Implementation measures (i.e., a program of implementation measures, including regulations, programs, public works projects and financing measures necessary to carry out the proposed land uses, infrastructure and development and conservation standards and criteria); 0 Relationship to the DBGP (i.e., relationship between the specific plan and DBGP); and 0 Any additional information determined to be necessary by the Department based on the characteristics of the area to be covered by the specific plan, applicable policies of the DBGP, and such other issues determined by the Department. ■ Proposed text and graphic revisions to the DBGP and, if applicable, the DBMC; ■ Title report or preliminary title report; ■ American Land Title Association/American Congress on Surveying and Mapping (ALTA/ ACSM) survey map, if available; ■ Tentative parcel map; ■ Conceptual grading plan; ■ Draft development agreement or outline of both parties expectations with regards thereto; ■ All technical studies in the possession of the Department and/or the Applicant germane to the project site and/or the proposed project; ■ Any comments in the possession of the Department and/or the Applicant concerning the review, by any public agency, of the proposed project, including, but not limited to, those provided by: (1) California Department of Transportation; (2) Los Angeles County Fire Department; (3) Los Angeles County Department of Public Works; (4) City of Diamond Bar Community Development Department and City of Diamond Bar Public Works Department; and (5) Walnut Valley Unified School District development review comments (Section 21.20.030[C], DBMC); ■ Construction management plan describing the nature of the construction process and phasing plan, including identification and quantification of proposed equipment usage; ■ Architectural, engineering, environmental, and entitlement drawing and documents; and ■ Square foot -based itemization and categorization of all proposed land uses. 7.0 ASSUMPTIONS AND LIMITATIONS At project commencement, the Applicant shall provide the Department and the Department shall provide the Consultant with an Applicant -prepared "project description," including both text and graphics, sufficient to allow for a reasonable analysis of the potential impacts of the proposed project. The "project description" shall, among other items, include: Delineation of the precise project boundaries, including any areas outside the Applicant's ownership or control (including existing ownership interests) subject to any physical changes associated, either directly or indirectly, with the proposed project; Clear and concise narrative describing the Applicant's proposed "project objectives" (Section 15124[b], Guidelines); Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-26 Packet Pg. 256 6.7.c ■ Detailed information concerning the content of the proposed GPA and specific plan, including any corresponding text or graphic revisions associated with both the DBGP and the DBMC; ■ Complete and comprehensive listing of those land uses that would be authorized under the specific plan; ■ All applicable development standards relating thereto; ■ Architectural plans, including 4 -sided building elevations, sufficiently detailed to allow for project -level analysis; ■ Scaled depiction of internal circulation, identifying the number, size, and location of on-site parking spaces, proposed access controls and devices, and design vehicle minimum turning radii on dimensioned site plans; ■ Reciprocal access and parking plans; ■ Tentative parcel map; ■ Such additional information as may be reasonably required to adequate describe the proposed project and the discretionary actions required for the project's effectuation. All parties acknowledge that post -commencement changes to the "project description," including the specific plan document and tentative parcel map, or any aspect thereof and the assumptions upon which the CEQA analysis is based would predicate the need for unbudgeted consideration of those changes in order to ensure that the environmental analysis accurately reflects the revised project. The Consultant's response to subsequent project changes predicating revisions to the documents and/or the technical analyses identified herein has not been accounted for herein and is not included within this scope of services and its attendant budget. By delivering project revisions to the Consultant, both the Department and the Applicant acknowledge the Consultant's right, whether then immediately exercised or deferred, to process a change order in response thereto. For the purpose of this proposal, the Consultant has made certain assumptions concerning the required content of the EIR, the studies that will be prepared under any resulting professional services agreement, the studies that will be provided by others for the Consultant's use, and the efforts comprising the Consultant's recommended scope of services. It is assumed that the Consultant's scope of work does not include: ■ Planning -related or environmental activities not explicitly described herein; ■ Independent geologic, geotechnical, seismic, and soils investigations; ■ Surface or subsurface investigations; ■ Soil or water sampling or other laboratory analyses; ■ Environmental site assessments, record searches, or other investigations conducted to assess the presence or absence of toxic or hazardous materials and petroleum products upon or within one-quarter mile of the project site; ■ Health risk screening analyses and/or health risk assessments (HRA); ■ Hydrologic and hydraulic analyses; ■ Water supply assessments; ■ Civil or other engineering studies documenting the adequacy of water, sanitary sewer, and storm drain supplies, services, and systems; ■ Dry utilities analyses; ■ Architectural plans, renderings, computer simulations, or physical or analytical models. This scope of service does not include the formulation or technical review of any project -specific Best Management Practices (BMPs), urban storm water management plans (SUSMP), storm water pollution prevention plans (SWPPPs), or any quantitative or qualitative assessment or modeling of any water quality constituents. Unless tasked and adequately budgeted to complete an independent third -party review, the Consultant makes no representation concerning the quality and/or accuracy of any work products Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-27 Packet Pg. 257 6.7.c provided to the Consultant by the Department or by the Applicant for incorporation into the project's CEQA documentation. Should any issues arise with regards thereto, the Consultant shall not be responsible for any inaccuracies contained therein and shall not be required to defend those documents or to respond to any comments that may be raised with regards thereto. It is assumed that a number of technical studies will be prepared by the Applicant or by others and will be provided to the Consultant following review and acceptance by the Department. Those studies are assumed to include, but may not be limited to: (1) a geologic, geotechnical, seismic, and soils investigation; (2) surface hydrology and water quality assessment; (3) a Phase I ESA; (4) sewer area study; and (5) traffic impact analysis. Each technical study is assumed to include the following elements: (A) description of the environmental and regulatory setting; (B) thresholds of significance criteria used to assess the significance of the project's direct, indirect, and cumulative effects; (C) description and analysis of associated construction, operational, and cumulative impacts relating thereto; (D) statement of the whether each identified impact is "significant" based on the identified thresholds; (E) listing of appropriate mitigation measures and/or conditions of project approval; and (F) a clear and definitive statement whether each post -mitigated effect is "significant." All text shall be provided in both printed (unbound, single -sided, hard -copy) and electronic (Word) format and all accompanying graphics shall be provided to the Consultant as pdf orjpg files. The information, analyses, and preliminary findings presented by the Consultant shall be based on available studies and other readily available data and, excerpt where otherwise noted, will neither involve the independent generation of new technical data nor the generation of data or the performance of technical analyses not readily accessible from available published reports. As required under CEQA, the project's environmental documentation must reflect the independent judgment of the Lead Agency. As such, in fulfillment of the Lead Agency's CEQA obligations, the Department must allocate sufficient personnel and other resources to adequately and timely review all administrative draft documents provided by the Consultant, including, as appropriate, review by the City Attorney. The Department's review and acceptance is required in order to ensure that those documents and the statements presented therein are, in fact, the Lead Agency's documents and adequately and accurately reflect the level of analysis deemed appropriate by and the positions and preliminary conclusions of the Department with regards to each of the issues examined therein. The Department's acceptance and dissemination of those documents shall serve to demonstrate the Lead Agency's acceptance and adequacy of each associated work product. The terms "EIS" and "Consultant," as those terms are used herein, are intended to be inclusive of all employees, independent contractors, subcontractors, and other parties (independent of their affiliation) operating under the Consultant's supervision. The Consultant is neither a law firm nor is its principal an attorney. As such, any statements presented herein by the Consultant or in any subsequent work product resulting from his proposal shall not be construed by the City, by the Applicant, or by any other party as a legally -based interpretation of existing local, State, or federal statutes, rules, or regulations. With regards to CEQA compliance, the Lead Agency is encourages to actively involve the City Attorney and the Applicant is encouraged to seek early and effective involvement by independent and competent legal counsel. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-28 Packet Pg. 258 6.7.c Table EIR-1 ENVIRONMENTAL IMPACT REPORT NOT -TO -EXCEED COST Major Task/Task/Subtask Est. Hours Budgeted ($) Major Task 1.0: Project Description Task 1.1: "Draft" Project Description 36 5,400.00 Task 1.2: `Revised Draft" Project Description 16 2,400.00 Task 1.3: "Final' Project Description / Project Description 8 1,200.00 Subtotal 60 9,000.00 Major Task 2.0: Initial Study and Pre -Circulation Scoping Activities Task 2.1: Initial Study - - Subtask 2.1.1: "Draft" Initial Study 24 3,600.00 Subtask 2.1.2: "Revised Draft" Initial Study 8 1,200.00 Subtask 2.1.3: "Final' Initial Study / Initial Study 4 600.00 Task 2.2: Tribal Consultation 8 1,200.00 Task 2.3: State Clearinghouse Noticing and Coordination 2 300.00 Subtotal 46 6,900.00 Major Task 3.0: Technical Studies Task 3.1: "Consultant -Prepared" Technical Analyses - - Subtask 3.1.1: Land Use and Planning 36 5,400.00 Subtask 3.1.2: Air Quality 32 4,800.00 Subtask 3.1.3: Greenhouse Gas Emissions 16 2,400.00 Subtask 3.1.4: Noise 36 5,400.00 Subtask 3.1.5: Public Services 24 3,600.00 Subtask 3.1.6: Aesthetics 32 4,800.00 Subtask 3.1.7: Energy Resources 8 1,200.00 Task 3.2: "Applicant -Prepared" Technical Analyses - - Subtask 3.2.1: Geology and Soils 24 3,600.00 Subtask 3.2.2: Hydrology and Water Quality 24 3,600.00 Subtask 3.2.3: Water and Wastewater 16 2,400.00 Subtask 3.2.4: Hazardous Materials 16 2,400.00 Subtask 3.2.5: Traffic Impact Analysis 26 3,900.00 Task 3.3: Third -Party Review (Optional) Not Bid Not Bid Subtotal 290 43,500.00 Major Task 4.0: Draft Environmental Impact Report Task 4.1: "Administrative" Draft Environmental Impact Report - - Subtask 4.1.1: Introduction 16 2,400.00 Subtask 4.1.2: Executive Summary 8 1,200.00 Subtask 4.1.3: Project Description(a) 8 1,200.00 Subtask 4.1.4: Related Projects and Cumulative Impacts 12 1,800.00 Subtask 4.1.5: Impact Analysis - - Subtask 4.1.6: Alternatives Analysis 36 5,400.00 Subtask 4.1.7: Growth Inducement 6 900.00 Subtask 4.1.8. Significant Irreversible Environmental Changes 6 900.00 Subtask 4.1.9: List of Preparers and Consultation 2 300.00 Subtask 4.1.10: References 2 300.00 Subtask 4.1.11: Mitigation Reporting and Monitoring Program 4 600.00 Subtask 4.1.12: Technical Appendices 4 600.00 Task 4.2: 'Revised Administrative" Draft Environmental Impact Report 24 3,600.00 Task 4.3: Draft Environmental Impact Report 16 2,400.00 Subtotal 144 21,600.00 Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-29 Packet Pg. 259 6.7.c Table EIR-1 (Continued) ENVIRONMENTAL IMPACT REPORT NOT -TO -EXCEED COST Major Task/Task/Subtask Est. Budgeted Hours ($) Major Task 5.0: Final Environmental Impact Report Task 5.1: Response to Comments(b) - - Subtask 5.1.1: "Draft" Response to Comments 36 5,400.00 Subtask 5.1.2: "Revised Draft" Response to Comments (Optional) Not Bid Not Bid Subtask 5.1.3: "Final" Response to Comments / Response to Comments (Optional) Not Bid Not Bid Task 5.2: Findings/Statement of Overriding Considerations - - Subtask 5.2.1: "Draft" Findings/Statement of Overriding Considerations 36 5,400.00 Subtask 5.2.2: "Revised Draft" Findings/Statement of Overriding 12 1,800.00 Subtask 5.3.3: "Final" Findings and Statement of Overriding Considerations / 4 600.00 Findings and Statement of Overriding Considerations Subtotal 88 13,200.00 Major Task 6.0: Environmental Notices Task 6.1: Notice of Preparation 2 300.00 Task 6.2: No Effect Determination Request 2 300.00 Task 6.3: Notice of Completion 2 300.00 Task 6.4: Ten -Day Notice 6 900.00 Task 6.5: Notice of Determination 2 300.00 Subtotal 14 2,100.00 Major Task 7.0 Departmental and Public Meetings Task 7.1: Departmental Meetings 42 6,300.00 Task 7.2: Project Status Meetings (Optional) Not Bid Not Bid Task 7.3: Public Meetings 48 7,200.00 Subtotal 90 13,500.00 Major Task 8.0: CEQA Support Services Task 8.1: Preliminary Mailing List 2 300.00 Task 8.2: Reprographic Support Services 16 2,400.00 Task 8.3: Monthly Status Reports 24 3,600.00 Task 8.4: Mailings and Deliveries 8 1,200.00 Task 8.5: Other Direct Costs - 2,500.00 Subtotal 50 10,000.00 Total(') 782 $ 119,800.00 Notes: (a) The "project description" derived through the performance of Major Task 1.0 (Project Description) will serve, in its entirety, as the "project description" for the EIR. The minimum additional costs assigned to this task are associated with the incorporation of that information into an EIR format and does not include any further elaboration of or to that "project description." (b) Based on uncertain as to the number of nature of any comments that may be submitted to the Lead Agency following the dissemination of the "Notice of Completion," it is not presently possible to reasonably predict the level of endeavor that may be required to complete this task and its associated subtasks. As a result, the budget assigned hereto is limited to a review of any comments so received and, following that review, the preparation of recommendations concerning a reasonable course of action that the Department may elect to undertake in response thereto. Any additional expenditure beyond the labor hours and costs so specified would constitute "out -of -scope" work and shall be billed in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." (c) The Consultant reserves the right to internally adjust all line -item costs and to reassign all associated labor hours and allocated costs as the Consultant may deem appropriate. Source: Environmental Impact Sciences Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-30 Packet Pg. 260 6.7.c Table EIR-2 ENVIRONMENTAL IMPACT SCIENCES STANDARD RATE SCHEDULE (January 2017) Position Rates Professional Principal....................................................................................................$185.00 SeniorEngineer..........................................................................................175.00 Senior Planner/Scientist..............................................................................150.00 Associate Engineer.....................................................................................125.00 Associate Planner/Scientist........................................................................100.00 Planner/Scientist...........................................................................................85.00 Assistant Planner/Scientist...........................................................................75.00 Support WordProcessor............................................................................................65.00 Technician.................................................................................................... 50.00 SupportServices..........................................................................................35.00 All direct costs will be billed at cost -plus -twenty (20) percent. Automobile mileage will be billed at $0.575 per mile and travel time will be billed at the designated rate. All invoices are payable within thirty-five (35) days of receipt and, unless an alternative billing plan is specified, will be submitted monthly for all work in progress. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page EIR-31 Packet Pg. 261 6.7.c Attachment B Alternative Scope of Services Mitigated Negative Declaration Packet Pg. 262 6.7.c Attachment B ALTERNATIVE SCOPE OF SERVICES MITIGATED NEGATIVE DECLARATION 1.0 INTRODUCTION This scope of services, inclusive of its accompanying letter of transmittal, dated May 26, 2017, is submitted to the City of Diamond Bar (City or Lead Agency) in response to the Community Development Department's (Department) dissemination and Environmental Impact Sciences' (EIS or Consultant) receipt of a "Request for Proposals to Prepare an Environmental Document," dated May 4, 2017 (RFP) for the Brea Canyon Road RV Storage Lot (850 S. Brea Canyon Road). The City's election to prepare and disseminate the RFP was predicated upon receipt of a development application from an unspecified party (Applicant) for the approval of an amendment to the "City of Diamond Bar General Plan" (DBGP) from "Professional Office" to "Specific Plan," change to the City's "Official Zoning Map," rezoning of the project site from "Light Industry" to "Specific Plan," the adoption of a specific plan, and the approval of a development agreement. In compliance with the California Environmental Quality Act (CEQA) and the Guidelines for the Implementation of the California Environmental Quality Act (Guidelines), the following scope of services is submitted by the Consultant based solely on the information presented in the RFP. Unless subsequently modified, the following scope of services is limited to those consulting services explicitly delineated herein. If, following the Lead Agency's review of this work program, changes to the recommended scope of services are identified or if information is subsequently developed through the performance of the specific activities outlined herein that would suggest the need for a modified level of analysis, to the extent that any such modifications were to expand this work plan and/or increase the projected total cost associated therewith, the Consultant reserves the right to process and the City, acting through the Department, agrees not to unreasonably withhold approval of a reasonable and appropriate change order reflecting that modified scope of services. The Consultant is neither a law firm nor is its principal an attorney. In addition, the Consultant has not sought to augment its project team with an attorney with either land -use or CEQA-related expertise. Because the legal defensibility of the process is critical to both the City's CEQA-mandated obligations and the perfection of the Applicant's requested entitlements, the Department is encouraged to involve the City Attorney in all aspects of this project assignment. Similarly, the Applicant is encouraged to seek competent legal counsel with relevant land -use and CEQA experience. Without guarantee or representation, the Consultant shall use its best efforts to delivery to the Lead Agency an adequate and defensible CEQA document. 2.0 SCOPE OF SERVICES Proposed herein is the preparation of a project -level "mitigated negative declaration" (MND). The components of this work program have been categorized under the following seven (7) major tasks: ■ Major Task 1.0: Project Description ■ Major Task 2.0: Pre -Circulation Scoping Activities ■ Major Task 3.0: Expanded Initial Study ■ Major Task 4.0: Technical Studies ■ Major Task 5.0: Mitigated Negative Declaration ■ Major Task 6.0: Departmental and Public Meetings ■ Major Task 7.0: CEQA Support Activities Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -1 Packet Pg. 263 6.7.c Where relevant, for the purpose of describing the separate analytical and outreach activities and/or deliverables associated therewith, each of these major headings have been further divided into individual tasks and subtasks. The sequencing and categorization of those major tasks, tasks, and subtasks identified herein is presented for descriptive purposes only and is not intended to directly correspond with the order of their commencement or completion. Major Task 1.0: Project Description CEQA defines a "project," in part, to constitute "the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment." Based on that definition, although counter -intuitive, often the "project" which is examined under CEQA differs, either minimally or substantively, from both the project proponent's actual development plan and the precise nature of the development application submitted to the local permitting agency. California courts have indicated that that "the statute requires the impact of any proposed project to be evaluated against the baseline of existing environmental conditions, which is the only way to identify the environmental effects specific to the project alone" (Sunnyvale West Neighborhood Association v. City of Sunnyvale City Council [2010]). In Smart Rail v. Exposition Metro Line Construction Authority (2013), the California Supreme Court recently held that the lead agency "enjoys discretion to decide ... exactly how the existing physical conditions without the project can most realistically be measured, subject to review for support by substantial evidence." While acknowledging that the project site is presently being utilized as a "boat and RV storage" facility, the existing impacts of that use, as primarily measured in average daily and peak -hour vehicle trips, is not considered substantial enough to warrant either detailed assessment herein or to constitute a quantifiable off -set against those impacts attributable to the proposed land uses. This major task serves as the foundational basis upon which all later actions and activities will be derived. To ignore its importance as a stand-alone action places the proposed project at greater risk than if a definable and static "project description," mutually agreed upon by all parties, was developed at the onset of the CEQA process. At this stage, the "project description" is not a formal CEQA document but an internal document used for planning and descriptive purposes only. With regards to the "project description," in describing the proposed project deliverables, the terms "draft," "revised draft," and "final" (including their associated acronyms) are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. Task 1.1: "Draft" Project Description. Because the "project" subject to environmental review often extend beyond the physical confines envisioned by the Applicant, the Consultant shall, within the limits and limitations of this proposal, engage in foundational discussions and attend meetings with City representatives and the Applicant's development team for the purpose of: (1) gaining greater understanding the proposed project and each of its physical and procedural facets; (2) identifying possible impediments to the project's effectuation; (3) gaining additional information concerning relevant off-site activities and proximal development activities that may influence or effect the proposed project; (4) identifying infrastructure constraints and associated capital improvement requirements; (5) identifying anticipated requisite local, County, State, and federal entitlements that may be needed for project effectuation; (6) discussing how and when to involve other agencies from whom discretionary approval may be required; (7) obtaining copies of existing documents germane to the proposed project; (8) discussing role assignments and work delegation; (9) describing, to the uninitiated, CEQA's Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -2 Packet Pg. 264 6.7.c purpose, function, procedures, and pitfalls; and (10) addressing such other matters as may be directly or indirectly related to the proposed project. Since the "project description" cannot be prepared by the Consultant acting in isolation, both the Department and the Applicant will need to play a substantial role in its formulation. The Consultant shall provide both the Department will a list of documents and other materials (e.g., title report, tentative parcel map) required or requested from the Department and the Applicant which, in the sole opinion of the Consultant, may be critical with regards to the formulation of a comprehensive and defensible "project description" (Section 15124, Guidelines). For those documents in the possession of or obtainable by the Applicant, the Department shall seek to obtain all such documents and shall timely delivered same to the Consultant. The Department and the Applicant recognize and acknowledge that added difficulties are imposed on the Consultant when materials requested by the Consultant and deemed to be either critical or important to the CEQA analysis cannot be timed obtained. Additionally, the Department and the Applicant acknowledge that the collection, assemblage, and/or generation of the requested material, in combination with such additional obligations as may be specified herein, will necessitate the expenditure of substantial time and other resources by each of the project participants. Without reserve or reservation, the Department and the Applicant agree to commit such time and resources as may be requested or required to allow the Consultant to faithfully and expeditiously complete this project site. Because the project includes an amendment of the DBGP, zone change, and the adoption of a specific plan, that planning document and the precise nature of all requested text and graphic changes to the DBGP and "City of Diamond Bar Municipal Code" (DBMC) need to be clearly specified and neither deferred to an unspecified future date nor left to the Consultant's imagination. With regards to the specific plan, the proposed specific plan shall include each of the elements identified in Section 65450 of the California Government Code (CGC). At a minimum, if a draft development agreement has not yet been prepared, requisite documentation shall include a detail outline or narrative of the key provisions of the City's and the Applicant's obligations and commitments thereunder. In order to correctly describe the proposed project, all required City -required applications for discretionary approvals being sought by the Applicant from the City shall have been completed. These and other relevant documents shall be promptly delivered to the Consultant by the Department following the execution of contract documents. Following those discussions and receipt of the request information, the Consultant shall, within the limits and limitations of this proposal, prepare and submit a "'Draft' Project Description" (DPD), examining the "whole of the action," to the Department for internal review. To the extend deemed applicable by the Consultant, the DPD will include but may not be limited to: (1) a description of the physical and operational characteristics of the existing use; (2) a detailed description and graphic representation of the proposed project, inclusive of both the project's physical and operational attributes; (3) a description of each of the responsible agencies and entitlements associated with the proposed project; (4) any proposed phasing plans; and (5) infrastructure improvement plans, including both on-site and, where applicable, off-site improvements and upgrades. The assessment of construction (short-term) and operational (long-term) impacts present different challenges. Project applications seldom include a "construction management plan" (describing the nature of the construction process, including equipment usable) as part of a development application. If submitted, that document allows the Consultant to input project - specific parameters into the computer models upon which quantitative impact estimates are derived rather than relying upon those "default" values established by the South Coast Air Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -3 Packet Pg. 265 6.7.c Quality Management District (SCAQMD). Applicant -submitted information shall be considered in formulating the "project description." Task 1.2: "Revised Draft" Project Description. Upon receipt of any comments from the Department on the DPD, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the DPD as may, in the sole judgment of the Consultant, be required to respond to any first-round comments received; (2) produce and submit a "'Revised Draft' Project Description" (Revised DPD) to the Department for second -round review; and (3) discuss with the Department the nature and extent of any changes to the Revised DPD undertaken by the Consultant in response to any comments received thereupon. Concurrently, the Consultant shall, within the limits and limitations of this proposal, provide the Department with recommendations concerning potential "environmental enhancements" (e.g., impact avoidance or reduction strategies) that, should they be incorporated into the project's design and development, would have the potential to reduce otherwise "significant" environmental impacts to a "less -than -significant" level. Prior to the completion of this assessment, it is not possible to ascertain the precise nature or palatability of any such recommendations that may be forthcoming or the Applicant's response thereto. Acting as an independent contractor, the Consultant serves in the limited role as an advisor to and extension of the Department relative to the CEQA process. In that role, the Department retains full discretion to either accept or reject any recommendations and to alter or otherwise modify any work products and preliminary conclusions provided by the Consultant. Task 1.3: "Final" Project Description / Project Description. Upon receipt of any comments from the Department, the Consultant shall, within the limits and limitations of this proposal: (1) make such revisions to the Revised DPD as may, in the sole judgment of the Consultant, be required to respond to any second -round comments received; (2) produce and submit a "'Final' Project Description" (FPD) to the Department for the Department's third -round review. Upon acceptance by the Department, the FPD shall become the "Project Description" (PD) and shall: (1) forms the basis for the preparation of the "Expanded Initial Study" (Task 3.1); and (2) serve as the basis for all subsequent CEQA analyses. The criticality of the PD cannot be over -emphasized. All subsequent work performed by the Consultant under this work assignment shall emanated from this PD. For the purpose of this proposal, it is assumed that the PD remains "static" (i.e., will neither be revised nor otherwise altered) throughout the remainder of the CEQA process. Typically, even relatively minor changes to the PD require that all analyses derived therefrom be reexamined and potentially revised as a result of any subsequent changes or modifications thereto. Any such changes or modifications have neither been budgeted nor accounted for herein and are, therefore, not included within this scope of services. The Department and the Applicant collectively acknowledge that any and all costs associated therewith and resulting therefrom shall constitute a change to this scope of services and, without limitation, will be billed on a time -and -materials and cost-plus basis in accordance with the Consultant's "Standard Rate Schedule," independent of whether concurrence therewith has been first received by the Department and/or agreed to by the Applicant. Task 1.4: Screening -Level Assessment (Decision Point No. 1) (Optional). A "decision point" represents a definable event or milestone when the Department may elect to reexamine its environmental review strategy and reassess the merits of continuance along its existing course of action or alter that course of action relative to the appropriate manner of CEQA compliance. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -4 Packet Pg. 266 6.7.c In recognition of the huge differential in cost and time required to prepare an environmental impact report (EIR) versus a MND, the Consultant shall conduct a "screening -level" environmental analysis of the critical environmental variables to ascertain the feasibility of mitigating, at least with regards to those variables, potential project -related impacts to a "less - than -significant" level. The screening -level environmental analysis is not intended to serve as a substitution for an adequate CEQA-based assessment but will be prepared for the purpose of providing the Department with an early indication of the potential environmental significance of the proposed project. Based on that screening -level assessment, the Consultant shall provide recommendations to the Department regarding the continuing course of CEQA- compliant actions. Based on the information presented therein, the Department will independently determine whether to continue to proceed with the preparation and processing of a MND or terminate the MND and commence the preparation of an EIR. Although represented as a single -point in time, in reality, throughout this scope of services, the Consultant shall keep its eye on the CEQA barometer for the purpose of ascertaining the perceived appropriateness of continuing this course of action. Major Task 2.0: Pre -Circulation Scoping Activities Scoping activities shall be conducted for the purpose of both identifying those environmental impacts that may occur directly, indirectly, or cumulatively as a result of the project's implementation and soliciting the issues, concerns, and recommendations of other responsible agencies and other stakeholders with regards to the recommended manner of mitigating or avoiding those environmental effects. In addition to the dissemination of the "Expanded Initial Study" and that community workshop described in Task 6.2 (Public Meetings) herein, the following additional outreach efforts will be conducted in compliance with the provisions of Senate Bill 18 (Chapter 905, Statutes of 2004) and Assembly Bill 52 (Chapter 532, Statutes of 2014). Task 2.1: Tribal Consultation. As mandated under Senate Bill 18 (Chapter 905, Statutes of 2004) and Assembly Bill 52 (Chapter 532, Statutes of 2014) (Section 21080.3.1, CEQA), certain consultation requirements apply when adopting or amending general and specific plans. Prior to the adoption of or a "substantial amendment" to a general or specific plan, the Lead Agency must refer the proposed action to those tribes on the Native American Heritage Commission's (NAHC) contact list and have traditional lands located within the City's jurisdiction. The referral must allow a 45 day comment period (Section 65352, CGC). Under this task, the Consultant shall submit a tribal consultation list request, soliciting from the NAHC a list of Native American tribes with whom the City may need to provide notice. The principal objective of Senate Bill 18 is the preservation and protection of "cultural places" of California Native Americans, as defined in Sections 5097.9 and 5097.993 of the Public Resources Code (PRC). Prior to the adoption or amendment of a general or specific plan, the local government must: (1) notify the appropriate Native American tribe of the opportunity to conduct consultation for the purpose of preserving or mitigating impacts to cultural places; (2) refer the proposed action to those tribes that are on the NAHC contact list that have traditional lands within the agency's jurisdiction; and (3) send notice of a public hearing to tribes that have filed a written request for such notice. With regards to Assembly Bill 52, following receipt of NAHC's contact list, invitations for tribal consultation will be provided to each of the Native American groups and organizations listed thereupon. The consultation may include discussion concerning the type of environmental review necessary; the identification, presence and significance of "tribal cultural resources" Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -5 Packet Pg. 267 6.7.c (TCRs); the significance of the project's potential impacts on those resources; and, as warranted, recommendations concerning mitigation measures and alternatives. Additional unbudgeted activities and reimbursable costs would be incurred if any Native American tribes receiving notice were to formally requests consultation. All costs incurred in the performance of those efforts shall be reimbursed on a time -and -materials and cost-plus basis, in accordance with the Consultant's "Standard Rate Schedule." Task 2.2: State Clearinghouse Noticing and Coordination. Under CEQA, the Lead Agency must send environmental documents, including all "Notices of Preparation" (NOP) and selected draft negative declarations and draft EIRs, to the State Clearinghouse (SCH). The purpose is of this notification is to allow State agencies the chance to review and comment on these documents and provide permit information for permits that may be needed for proposed projects. The SCH must receive all of the following types of environmental documents: (1) all NOPs; (2) draft EIRs and negative declarations prepared by State agencies; (3) draft EIRs and negative declarations prepared by any public agency where a State agency is a "responsible agency," "trustee agency," or otherwise has jurisdiction by law with respect to a proposed project; (4) draft EIRs and negative declarations on projects identified as being of "Statewide, regional, or areawide significance" (Section 15206, Guidelines); (5) draft environmental impact statements, environmental assessments, and "findings of no significant impact" (FONSI) prepared pursuant to the National Environmental Protection Act (40 CFR, Part 1500); (6) "Notices of Determination" (NODs) for any projects where the lead agency is a State agency and for local projects where a State agency is a "responsible agency"; and (7) "Notices of Exemption" (NOEs) for projects using statutory exemptions (Sections 21159.22 thru 21159.24, CEQA). For the purpose of this proposal, it is assumed that: (1) no entitlements from any State agency will be required for the project's approval and effectuation; and (2) the project is not a project of "Statewide, regional, or areawide environmental significance." With the exception of the "Notice of Intent to Adopt a Mitigated Negative Declaration" (Task 5.1.1), the Lead Agency is, therefore, not required to provide copies of environmental notice and documents to the SCH. The preparation and delivery of any other environmental notices and/or the submission of environmental documents to the SCH has neither been assumed nor budgeted herein. Major Task 3.0: Expanded Initial Study As specified in Section 15063(a)(3) of the Guidelines: "An initial study may rely upon expert opinion supported by facts, technical studies or other substantial evidence to document its findings. However, an initial study is neither intended nor required to include the level of detail included in an EIR." As further indicated in Sections 15063(c), among other purposes, the "initial study" shall: (1) enable the Applicant or Lead Agency to modify a project, mitigating adverse impacts before an EIR is prepared, thereby enabling the project to qualify for a MND; (2) provide documentation of the factual basis for the finding in a MND that a project will not have a significant effect on the environment; and (3) eliminate unnecessary EIRs. The term "expanded initial study" is a term of art and not of statutory construct. As used herein, an "expanded initial study" is distinguishable from the more cursory "initial study" which typically predates the preparation of an EIR in that: (1) it provides a greater degree of substantial evidence in support of its preliminary conclusions; and (2) does not seek to defer the presentation of those conclusions until later in the CEQA process. Often agencies commence the preparation of EIRs because they do not yet know the answers to those inquires raised in the CEQA "environmental checklist." By deriving supportable conclusions early in the CEQA process, an "expanded initial study" fulfills the Legislative mandate that CEQA documents should "be prepared as early as Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -6 Packet Pg. 268 6.7.c feasible in the planning process to enable environmental considerations to influence project program and design and yet late enough to provide meaningful information for environmental assessment" (Section 15004[b], Guidelines). If the findings of the "screening -level analysis" (Task 1.4) appear to demonstrate that the specified project -related environmental impacts either do not elevate to a level of significance or can be mitigated to a "less -than -significant" level, pending receipt of a "fair argue" to the contrary, the Department can presuppose that the project may qualify for processing through the adoption of a MND. This supposition does not constitute a final determination regarding the continuing existence of unmitigable significant environmental effects, which cannot be made until the more detailed technical analyses (Major Task 4.0) have been completed and opportunities for public participation (Manor Task 6.0) have been provided, but could alter the timing and sequencing of later events. Under this major task, prepared in conjunction with the preparation of those technical studies identified in Major Task 4.0 (Technical Studies), based on the precise nature of the FPD (Task 1_3), the Consultant shall prepare a "'Draft' Expanded Initial Study, a "'Revised Draft' Expanded Initial Study," and a "'Final' Expanded initial Study" utilizing, as a format, either the current CEQA "environmental checklist" form contained in the Guidelines or such other form as may be identified by the Department. All the work performed hereunder remains relevant notwithstanding whether a MND or EIR is ultimately prepared by the Department. Task 3.1: Expanded Initial Study. Under this task, the Consultant shall, within the limits and limitations of this proposal, prepare an "Expanded Initial Study" which will serve as a scoping document for the project's MND. With regards to the "Expanded Initial Study," in describing the proposed project deliverables, the terms "draft," "revised draft," and "final" are not derived from established CEQA parlance but serve only to describe the three separate tiers of Departmental review associated therewith. Subtask 3.1.1: "Draft" Expanded Initial Study. Following the Department's acceptance of the FPD (Task 1.3), the Consultant shall prepare and provide the Department with a "'Draft' Expanded Initial Study," presented in the form of the current CEQA "environmental checklist" or in such other form as may be identified by the Department. As stipulated under CEQA, at a minimum, the "Draft Expanded Initial Study" shall include: (1) a description of the project including its location; (2) an identification of the environmental setting; (3) an identification of environmental effects by use of a checklist, matrix, or other method, provided that entries on a checklist or other form are briefly explained to indicate that there is some evidence to support the entries; the brief explanation may be either through a narrative or a reference to another information; (4) a discussion of the ways to mitigate the significant effects identified, if any; (5) an examination of whether the project would be consistent with existing zoning, plans, and other applicable land -use controls; and (6) the name of the person or persons who prepared or participated in the document's preparation (Section 15063[d], Guidelines). In addition to the incorporation of the information derived through the preparation of project -specific technical studies (Major Task 4.0), the "Draft Expanded Initial Study" will include a brief explanation why those additional environmental factors identified in the CEQA "environmental checklist" form are not relevant to this project analysis. ♦ Subtask 3.1.2: "Revised Draft Expanded" Initial Study. Upon receipt of any comments from the Department on the "Draft Expanded Initial Study," the Consultant shall: (1) undertake all necessary actions and allocate all appropriate resources, within Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -7 Packet Pg. 269 6.7.c the scope and limitations of this proposal, required to respond to those comments and make those revisions identified by the Department; and (2) submit a "'Revised Draft' Expanded Initial Study" to the Department for second -round review. Subtask 3.1.3: "Final" Expanded Initial Study / Expanded Initial Study. Upon receipt of any comments from the Department following the Department's review of the "'Revised Draft' Expanded Initial Study," the Consultant shall revise that document to incorporate those changes, corrections, and revisions identified by the Department, prepare a revised document, and submit an "'Final' Expanded Initial Study" final review. Upon the Department's acceptance, the "'Final' Expanded Initial Study" will constitute the "Expanded Initial Study" and serve as the scoping document for the solicitation of public and agency comments relating to the proposed project's potential environmental effects. At this stage, prior to the Department's authorization, the "Expanded Initial Study" has neither been publically circulated nor released by the Department. For the purpose of this proposal, it is assumed that the document provided to the Department in this third -round review will be accepted without the need for further revisions. Except in those circumstances where further revisions may be required based on an identified defect attributable solely to the Consultant, any further revisions thereto constitute "out -of -scope" services and will be invoiced, on a time -and -material and cost- plus basis, in accordance with the Consultant's "Standard Rate Schedule." Task 3.2: Screening -Level Assessment (Decision Point No. 2) (Optional). As a California court has noted, if "'the initial study identifies potentially significant effects on the environment but revisions in the project plans `would avoid the effects or mitigate the effects to a point where clearly no significant effect on the environment would occur' and there is no substantial evidence that the project as revised may have a significant effect on the environment, a mitigated negative declaration may be used"' (Keep Our Mountains Quiet v. County of Santa Clara [2015]). Based on the information presented in or derived from the "Expanded Initial Study," the Consultant shall provide the Department with a screening -level analysis, including recommendation regarding the further course of action. Either following or independent of any discussions with the Applicant, the Department shall independently determine whether to continue to proceed with the processing of a MND or terminate the MND and commence the preparation of an EIR. Task 3.3: Applicant -Nominated Actions. Sections 15064 and 15064.4 of the Guidelines set forth the manner in which the Lead Agency should determine the potential significance of impacts attributable to a development project. During or immediately after preparation of the "Expanded Initial Study" for a private project, the Lead Agency may consult with the project proponent to determine if the project proponent is willing to modify the project to reduce or avoid the "significant" effects identified in the "Expanded Initial Study" (Section 15063[g], Guidelines). Should the "Expanded Initial Study" identifies the continuing presence of "significant" environmental effects, the Lead Agency is directed to cease processing of the MND and commence the preparation of an EIR; however, prior to the initiation of an such change, the Consultant recommends that the Department meet with the Applicant in order to ascertain whether the Applicant: (1) elects to withdraw the proposed development application and resubmit at a later date; (2) commence the preparation and processing of an EIR; and/or (3) modify the proposed project in a material fashion so as to potentially reduce any "significant" environmental effects to a "less -than -significant" level. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -8 Packet Pg. 270 6.7.c Under this task, the Consultant shall: (1) provide the Department with recommendations concerning potential "environmental enhancements" and other actions which, should they be incorporated into the project's design and development, have the potential to reduce otherwise "significant" impacts to a "less -than -significant" level; and (2) meet with Department staff and the Applicant to discuss possibly beneficial actions allowing for the attainment of the project's objectives while producing a smaller environmental impact "footprint." Prior to the completion of this assessment, it is not possible to ascertain the precise nature or palatability of any recommendations that may be forthcoming. The Department and the Applicant acknowledge that any "Applicant -nominated actions" could predicate a change to the FPD (Task 1.3). Any subsequent changes thereto have neither been budgeted nor accounted for herein and are, therefore, not included within this scope of services. Any and all costs associated therewith and resulting therefrom shall constitute a change to this scope of services and shall be billed on a time -and -materials and cost-plus basis in accordance with the Consultant's "Standard Rate Schedule." Major Task 4.0: Technical Studies Information presented in a MND, as well as statements presented in support of the Lead Agency's ultimate "findings," must be supported by "substantial evidence." Referencing the Guidelines, "substantial evidence" is defined as containing "enough relevant information and reasonable inference from this information that a fair argument can be made to support a conclusion, even though other conclusions might also be reached." In order to provide a factual and supportable basis for the Department's environmental documentation and preliminary determination, detailed engineering and/or scientifically -based assessments of a broad array of topical issues will be required. Presented herein are separate outlines of those activities to be performed by or under the supervision of the Consultant, identified as "Consultant -prepared" technical analyses (CTAs) (Task 4.1), and those additional activities, identified as "Applicant -prepared" technical analyses (ATAs) (Task 4.2), to be performed by or on behalf of Applicant. All ATAs provided to the Consultant shall have first been reviewed by the Department and/or by the City Engineer as to the acceptability and adequacy of those studies (including the information and analyses presented therein and any conclusions or recommendations derived therefrom) by the City. The Consultant's receipt thereof from the City shall constitute evidence of that acceptance. Task 4.1: "Consultant -Prepared" Technical Analyses. In order to provide a supportable basis for the Department's preliminary "significant" or "less -than -significant" impact determination, a number of topic -specific technical analyses will be performed by the Consultant. Unless otherwise directed by the Department, it is not the Consultant's intend to include the following analyses as "stand alone" reports but to incorporate the information generated through these studies into the "Expanded Initial Study" (Task 3.1). Each of the CTAs shall include a description of the existing environmental and regulatory setting (environmental setting), identify the threshold of significance criteria used to assess significance (significance criteria), provide a description of relevant construction and operational effects (environmental impacts), present reasonable and appropriate mitigation measures (mitigation measures), and conclude whether each post -mitigated effect is deemed to be "significant" (level of impact after mitigation). Since the RFP did not include a definitive list of those technical studies comprising the MND, prior to finalizing the FPD (Task 1.3), completion of the "Expanded Initial Study" (Subtask Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -9 Packet Pg. 271 6.7.c 3.1.3), and receipt of scoping comments following the dissemination of the "Notice of Intent to Adopt a Mitigated Negative Declaration" (Task 5.1.1), a definitive listing of those technical studies cannot be presented herein. The Consultant has, however, utilized its best judgment as to the identification of those topical issues to be addressed and the level of analyses required therein. In combination with the information gleamed from the ATAs (Task 4.2), those CTAs assumed to be required to demonstrate the presence or absence of "significant" environmental effects are separately described below. ♦ Subtask 4.1.1: Land Use and Planning. As proposed, among other discretionary actions, project implementation will necessitate an amendment to the DBGP, a revision to the City's "Official Zoning Map," and the adoption of a specific plan. It is assumed that all such actions are limited to the project site and do not have application, either directly or indirectly, beyond the site's boundaries. The Applicant shall provide the Consultant with a copy of a preliminary title report or similar document identifying and depicting the location of any utility easements on the project site and, if not already illustrated on the tentative parcel map, an overlay or other depiction illustrating the location of those easement in relationship to the proposed improvements. Additionally, the Applicant shall provide the Consultant shall: (1) the proposed specific plan document (inclusive of both text and graphics) being made subject to action by the City's advisory and decision-making bodies; (2) information concerning the precise nature of all requested text and graphic changes to the DBGP and DBMC; and (3) an outline of the key provisions of the City's and the Applicant's obligations and commitments comprising the requested development agreement. Subtask 4.1.2: Air Quality. Existing air quality conditions in the project area will be characterized and historical air quality data from the nearest monitoring station will be compiled for the past five years. The closest sensitive receptors will be identified and evaluated. To provide a regional context, the most recent attainment and non -attainment status designations of the South Coast Air Basin (SCAB) will be identified and applicable California Air Resources Board (CARB) and SCAQMD regulations will also be discussed. Both regional and localized air quality impacts will be evaluated for the construction and operations phases of the proposed project and compared to the significance thresholds established by the SCAQMD. With regards to construction emissions, the project will generate localized air pollution from construction vehicle exhausts, fugitive dust from grading and excavation activities, and from demolition and site clearance activities. Localized air quality modeling will be conducted to determine concentrations of carbon monoxide (CO), nitrogen oxides (NOx), particulate matter of less than 10 microns (PM,o), and particulate matter of less than 2.5 microns (PM2.5). With regards to operational emissions, based on information presented in the Applicant's traffic study (Subtask 4.2.5) and phasing plan, the Consultant shall present an estimate of long-term air pollutant emissions associated with operation of the proposed project. CO, volatile organic compounds (VOC), NOx, PM,o, and PM2.5 emissions will be quantified using the CalEEMod emissions inventory model. Mobile and stationary emissions for criteria pollutants will be examined in the context of SCAQMD's regional operational significance thresholds. In addition, the air quality analysis will provide an analysis of the project's consistency with SCAQMD's "Air Quality Management Plan." Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -10 Packet Pg. 272 6.7.c Subtask 4.1.3: Greenhouse Gases. The Natural Resources Agency has adopted amendments to the Guidelines to address greenhouse gas (GHG) emissions. The Consultant shall prepare a GHG analysis consistent with those amendments. The GHG analysis will include a discussion of potential global climate change impacts. Modeling of GHG emissions will be based on the Applicant's traffic study (Subtask 4.2.5) and phasing plan. Area source and transportation emissions will be quantified using the CaIEEMod computer model. ♦ Subtask 4.1.4: Noise. The existing noise environmental will be quantified based on field measurements. Noise levels during construction activities will be quantified. Emphasis will be placed on the identification of impacts upon any sensitive receptors located in proximity to the project site. Traffic -related noise impacts will be quantified using the Federal Highway Administration's (FHWA) Traffic Noise Prediction Model (CALVENO Version), calibrated with measured noise levels and simultaneous traffic counts. CNEL levels will be modeled based on existing and project -related traffic volumes and projected future year traffic conditions as identified in the Applicant's traffic study (Subtask 4.2.5). ♦ Subtask 4.1.5: Public Services. Police and fire protection services are provided within the City under contract to the County of Los Angeles Sheriff's Department (LACSD) and LACFD, respectively. The CEQA documentation will include an analysis of impacts upon existing LACSD and LACFD services and facilities, assessment of emergency response times, and compliance with any applicable design standards, requirements, or recommendations. The Applicant shall deliver to the Consultant copies of the most recent LACSD's and LACFD's "development review" comments received from those entities. The project site is located within the Walnut Valley Unified School District (WVUSD). As authorized under Sections 53080 and 65995 of the CGC, the WVUSD has established separate student generation rates for both residential and non-residential development projects within its jurisdiction and currently collects school facility impact fees for all new development projects. Based on those student generation rates and, if deemed relevant, subsequent consultation with representatives of the WVUSD, employment-related student generation projections and corresponding fees will be identified. ♦ Subtask 4.1.6: Aesthetics. Project implementation will produce changes to the existing character of the project site. As a result, the MND will identify, categorize, and describe the existing visual characteristics of both the project site and general project area. Physical changes to the project site will be described and the project's potential short- term and long-term visual changes evaluated. Proposed improvements will be described and engineering cross-sections and architectural rendering and elevations (by others) will be included. Photographic exhibits will be developed illustrating existing site conditions as observed from a number of key off-site viewpoints. Landform and associated changes will be described. If provided, computer simulations (by others) depicting post -project conditions will be incorporated. To the extent that the Department elects to include in the MND computer simulations and/or other graphic representations of the proposed project depicting views thereof from off-site public and/or private view points, all such simulations and/or graphics shall be prepared by the Applicant and submitted to the Department. Additionally, to the extent that the Department elects to include in the MND any graphic representation of the likely off-site shade and/or shadow cast by the proposed project, all such simulations and/or graphics shall be prepared by the Applicant and submitted to the Department. Upon acceptance by the Department, those simulations and/or graphics shall be provided to the Consultant along with any associated orientation maps (e.g., depicting the associated Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -11 Packet Pg. 273 6.7.c vantage point, dates and times the photographs were taken, and the dates and times being simulated). Task 4.2: "Applicant -Prepared" Technical Analyses. In addition to those CTAs identified above (Task 4.1), it is assumed that a number of other technical studies will be prepared by the Applicant or by other parties operating under contract to the Applicant. Recognizing that the determination of "significance" is purely a CEQA matter, technical reports by other engineers and non-CEQA consultants are neither typically prepared in a style nor format consist with CEQA's disclosure requirements. For example, in order to determine whether a particular impact is "significant," that impact must be examined in the context of quantitative or qualitative threshold standards. As a result, from an engineering perspective, notwithstanding the technical adequacy of each of the ATAs relative to the issues examined therein, the information and analysis presented therein will not likely fully substitute for a CEQA-based analysis independent of further augmentation by the Consultant. Although each of the technical studies listed herein are assumed to be provided by or on behalf of the Applicant, the integration of those studies into the project's CEQA documentation will require the Consultant's expenditure of time and labor -based resources. The line -item costs identified herein are limited to those efforts expended by the Consultant for document integration only and are not inclusive of any additional efforts that may be expended by the Consultant to address any aspect of those studies which, in the Consultant's independent judgment fails to: (1) examine the most current iteration of the proposed project; (2) sufficiently address each of the corresponding issues raised in the CEQA "environmental checklist"; (3) provide sufficient information and analysis to derive supportable conclusions relative to the nature and magnitude of the project's potential environmental effects; and/or (4) present the information and topic -specific analysis in a suitable CEQA-compliant format. The Department acknowledges that the adequacy and defensibility of all ATAs rest solely with the Applicant and not with the Consultant. Should any issues arise thereto, the Applicant shall defend those documents, the analyses and methodologies upon which any conclusions and/or recommendations were derived, and the conclusions and/or recommendations presented thereof. To the extent that those conclusions and/or recommendations include further site- specific investigations and/or project -specific design revisions or other actions, the Applicant voluntarily agrees to commit thereto. It is the Consultant's intent to physically include copies of each of the ATAs into the project's CEQA documentation. In furtherance thereof, the Applicant shall bear all costs associated with the preparation, production, reproduction, and transmittal of all ATA documents, including all associated graphics and appendices, in the number and manner specified by the Department (Task 7.2). That number shall, in no instance, be less than the number of printed copies of the MND indicated by the Department and shall be provided in a format suitable for physical incorporation into the printed version of the MND. Additionally, all ATA documents, inclusive of all associated graphics and appendices, shall be provided to the Department and the Consultant in electronic (pdf) format. In recognition of the criticality that all technical studies examine precisely the same project, the Consultant recommends that individual ATAs not be finalized until the FPD (Task 1.3) has been accepted by the Department. To the extent that any deviation therefrom exists, the Applicant shall provide the Department and the Consultant with additional supplemental topic - specific analyses to ensure internal consistency between those ATAs and the FPD. Additionally, for those projects producing "significant" environmental effects, CEQA requires that the Lead Agency consider a reasonable range of alternatives thereto. To the extent that the analysis of those alternatives predicates the need for additional alternative -specific Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -12 Packet Pg. 274 6.7.c analysis (e.g., alternative -specific traffic study), the Applicant shall provide the Department with such additional technical analyses as may be specified by the Department in order to provide a comparable level of analysis. Those ATAs assumed to be required to demonstrate the presence or absence of "significant" environmental effects are separately described below. Subtask 4.2.1: Geology and Soils. Preparation of this technical analysis requires receipt of an adequate geologic, geotechnical, seismic, and soils investigation by a reputable engineering geology or geotechnical engineer. For the purpose of this proposal, it is assumed that, following the City's review and acceptance, an adequate geologic, geotechnical, seismic, and soils investigation (suitable for CEQA-compliance purposes) shall be provided to the Department by the Applicant (Sections 21.20.080[3][g] and 21.22.110[2][e], DBMC) for incorporation into the project's CEQA documentation. The findings presented in that geologic, geotechnical, seismic, and soils investigation shall be presented documenting (through appropriate boring and other subsurface investigations) existing surface and subsurface conditions (with particular emphasis on any deleterious conditions that may be identified or suspected) and demonstrating (through the formulation of appropriate conditions and other actions) the proposed project's feasibility from a geologic, geotechnical, seismic, and soils perspective, within a reasonable factor of safety. Any potentially unstable soils conditions, including potential liquefaction hazards, shall be identified, reasonable and appropriate remedial actions formulated, and grading plans shall be presented and evaluated (by others). Subtask 4.2.2: Hydrology and Water Quality. Preparation of this technical analysis requires receipt of an adequate hydrology and water quality investigation by a reputable civil engineer. For the purpose of this proposal, it is assumed that, following the City's review and acceptance, an adequate study (suitable for CEQA-compliance purposes) will be provided to the Consultant for incorporation into the project's CEQA documentation. Issues relating to surface hydrology, groundwater hydrology, and water quality shall be examined therein. This ATA shall analyze existing and post -project drainage and hydrologic conditions; determine how the project impacts the quantity of water to determine such things as increased flows, impacts on storm drain systems, and sizing of on-site retention basins; and identify any reasonable and appropriate conditions formulated to reduce project -related impact associated with changes to on-site discharge. Conceptual plans shall be identified and evaluated to determine effects on historical flows. Preliminary calculations shall be presented evaluating increased and altered drainage flows caused by landform alterations and the changes to the site coverage by impervious surfaces. With regards to water quality, under the provisions of the federal Clean Water Act, storm water runoff pollution discharged to the municipal separate storm sewer system (MS4) must be controlled to the maximum extent practicable (MEP). This ATA shall identify pollutants and hydrologic conditions of concern and outline the Applicant's proposed conceptual water quality management plan and associated site design and source control and treatment Best Management Practices (BMPs). Surface and groundwater quality shall be addressed and National Pollutant Discharge Elimination System (NPDES) permit compliance shall be evaluated. Subtask 4.2.3: Water and Wastewater. Existing site-specific and proposed project - related water and wastewater generation rates shall be calculated, localized and system - Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -13 Packet Pg. 275 6.7.c wide capacities determined, and any associated project -related improvements thereto shall be identified. Water delivery and sanitary sewer systems shall be evaluated relative to flow characteristics and line capacity. The availability of existing capacity at the receiving sewerage treatment facilities shall be assessed. The feasibility of delivery of reclaimed water shall be evaluated. A "sewer area study," prepared by a licensed civil engineer, shall be submitted to the City Engineer and to the Los Angeles County Department of Public Works (LACDPW). The sewer area study shall include sewer flow monitoring at specific locations, as determined by the City Engineer and the LACDPW. The sewer flow analysis shall include calculations for the quantities of sewer flow for the pre -development and post - development conditions and determine the impact on all affected City and County - operated sewerage facilities. Should project -related sewer flows be determined to impact the sewer capacity of any City or County system or component thereof downstream from the development, the Applicant shall identify mitigation and/or such other actions as may be required to address any potential capacity deficiency by a method approved by the City Engineer or the LACDPW, based on corresponding jurisdictional authorities. With regards to water supply, the MND shall determine whether adequate water supplies, existing delivery systems, and proposed infrastructure improvements are adequate to service projected average and peak -day demands and LACFD fire -flow requirements. ♦ Subtask 4.2.4: Hazardous Materials. The proposed project includes both the demolition of the existing on-site building and the removal of existing impervious surfaces located throughout the project site. Buildings constructed or renovated prior to 1981 may contain "asbestos -containing materials" (ACM) and "asbestos -containing building materials" (ACBM). Similarly, building constructed or renovated prior to 1978 may contain "lead-based paint" (LBP). Based on the age of the site's existing building, the potential exists for hazardous materials to exist thereupon. In addition, based on the site's existing use as a storage lot for motor vehicles and boats, the potential exists for contaminated soils and fuel storage facilities to exist on the project site. At a minimum, a Phase I environmental site assessment (ESA), conducted in accordance with the "Standards and Practices for All Appropriate Inquiries" (40 CFR 312), shall be performed in order to identify the presence or potential presence of any such hazards. The conclusions presented in the Phase I ESA shall be presented along with any recommendations for supplemental investigations and remediation efforts. Based on the information presented in that investigation, the location of any known on-site contaminants shall be identified and recommendations formulated for their removal or remediation. In the addition, the Applicant should discuss plans for compliance with SCAQMD's Rule 1403 (Asbestos Removal from Demolition/Renovation Activities). Subtask 4.2.5: Traffic Impact Analysis. Because the Applicant seeks the approval of site-specific development standards that deviate from existing City policies, the obligation to provide substantial evidence supporting those deviations should rest with the Applicant, otherwise, the City is placed in the position of becoming the advocate from revisions. If subsequent problems ensure, the fault would then solely rest with the City's decision-making body and the defects in the City's own analysis. The Consultant believes that it is the Applicant's responsibility to make the case and to provide credible evidence, subject to the Department's review, in support thereof. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -14 Packet Pg. 276 6.7.c It is anticipated that most of the trips to/from the project site will be destined to/from the SR -57 and SR -60 Freeways. Given this likely travel pattern, the project's traffic impact analysis (TIA) should focus on the following freeway ramps: (1) Brea Canyon Road/SR- 60 Freeway eastbound/westbound ramps; and (2) Pathfinder Road/SR-57 Freeway northbound/ southbound ramps. In addition, at a minimum, the following five intersections should be considered: (1) Brea Canyon Road/Golden Springs Drive; (2) Brea Canyon Road/Lycoming Street; (3) Brea Canyon Road/Valley Boulevard; (4) Lycoming Street/Lemon Avenue; and (5) Golden Springs Drive/Lemon Avenue. The "conceptual" site plan and other pertinent project information should be reviewed and a site reconnaissance performed, along with field data collection at each of the study area intersections. New intersection turning movement counts should be performed at locations where data is unavailable. Intersection capacity calculations should be conducted at the selected intersections to indicate existing levels of service and volume -to -capacity ratios. This analysis should be performed using the standard intersection calculation methodology required by the City. The California Department of Transportation (Caltrans) intersections should also be studied using the "Highway Capacity Manual" (HCM) methodology. As a result of Sunnyvale West Neighborhood Association v. City of Sunnyvale City Council (2010), an existing -plus -project scenario is required under CEQA. The following additional traffic impact scenarios should also evaluated: (1) project opening year; and (2) opening year -plus -project. In addition to off-site traffic impacts, based on concerns regarding site access and intern circulation, the Applicant's TIA needs to also include a detailed evaluation of the adequate of the proposed throat length, driveway queuing, turning radii, parking layout, reciprocal parking, and emergency access. Under the assumption that the specified scope is sufficient to fully address all environmental and entitlement obligations as may be imposed by the City and Caltrans, the Consultant shall defer to the City Engineer the determination of the appropriate scope and content of the Applicant -prepared traffic impact analysis. Once submitted, the Consultant recommends that this ATA be subjected to independent third -party technical review (by others). Task 4.3: Third -Party Review (Optional). It is often the practice of public agencies to accept technical documents submitted by project proponents. Prior to their incorporation into CEQA documents, those studies need to be reviewed internally by agency personnel or are subjected to independent, third -party technical review by either the environmental consultant or by other parties operating under contract to the public agency. Under this optional task, prior to the incorporation of the ATAs, State -licensed professionals and/or other senior managers will review those ATAs in detail to determine their adequacy, objectivity, and applicability. As part of this review, the Consultant shall: (1) independently ascertain the technical adequacy of those ATAs and identify any areas where further augmentation may be required; (2) work cooperatively with the Department to formulate a work plan for the generation of any requested information; (3) expedite the assemblage of any requisite material, either by independently completing those studies or by working cooperatively with the Department and, as authorized, the Applicant's technical consultants; (4) document the City's independent evaluation of all ATAs; and (5) formulate independent conclusions relative to the project's potential impacts, available mitigation measures, and post -mitigated levels of significance. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -15 Packet Pg. 277 6.7.c Major Task 5.0: Mitigated Negative Declaration As defined in Section 21064.5 of CEQA: "'Mitigated negative declaration' means a negative declaration prepared for a project when the initial study has identified potentially significant effects on the environment, but (1) revisions in the project plans or proposals made by, or agreed to by, the applicant before the proposed negative declaration and initial study are released for public review would avoid the effects or mitigate the effects to a point where clearly no significant effect on the environment would occur, and (2) there is no substantial evidence in light of the whole record before the public agency that the project, as revised, may have a significant effect on the environment." Prior to approving or conditionally approving the proposed project, the Lead Agency's decision- making body shall consider the proposed MND, together with any comments received during the public review process. The decision-making body shall adopt the proposed MND only if it finds, on the basis of the whole record before it, that there is no substantial evidence that the project will have a significant effect on the environment and that the MND reflects the Lead Agency's independent judgment and analysis (Section 15074[b], Guidelines). Included under this major task is the preparation of associated environmental notices, including consideration of any written comments that may be submitted to the Lead Agency in response to those notices, and a "mitigation reporting and monitoring program" (MRMP). This proposal does not include any costs associated with notice dissemination, newspaper publication, posting, or the payment of any filing or associated fees as may be imposed by the County Clerk or by the California Department of Fish and Wildlife (CDFW). Task 5.1: Environmental Notices. Included under this task is the preparation of a "Notice of Intent to Adopt a Mitigated Negative Declaration" (NOI) and a "No Effect Determination Request" (NED). Following adoption of the MND, a "Notice of Determination" (NOD) shall be prepared. The Consultant shall work cooperatively with the Department to ensure compliance with all applicable CEQA-obligated notice requirements. Subtask 5.1.1: Notice of Intent to Adopt a Mitigated Negative Declaration. Under CEQA, the Lead Agency is required to provide a public review period of its intent to adopt a MND of not less than 21 days. When the proposed MND is submitted to the State Clearinghouse (SCH) for review by State agencies, the public review period will not be less than 30 days, unless a shorter period is approved by the SCH. As required, the City must give notice of its intent to adopt a MND by at least one of the following procedures: (1) publication of a legal notice in a newspaper of general circulation; (2) posting of notices on and off the project site; and/or (3) direct mailing to the owners and occupants of property contiguous to the project site. In compliance with those obligations, the Consultant shall prepare a "Draft Notice of Intent to Adopt a Mitigated Negative Declaration" (Draft NOI) and transmit that document to the Department for execution. Upon its execution, the Draft NOI will become the "Notice of Intent to adopt a Mitigated Negative Declaration" (NOI) and will be used to announce the Lead Agency's intent to adopt a MND (Sections 15072 and 15703, Guidelines). The Consultant shall provide a copy of the NOI to the SCH. Subtask 5.1.2: No Effect Determination Request. Using Form DFW 866, concurrent with the dissemination of the NOP, the Consultant shall prepare, for transmittal by the Department to the CDFW, a "No Effect Determination" (NED) request. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -16 Packet Pg. 278 6.7.c A project shall not be operative, vested, or final, and local government permits for the project shall not be valid, until the requisite filing fees are paid (Section 711.4[c][(3], California Fish and Game Code [CFGC]); however, all projects found by the CDFW to have no effect on fish and wildlife resources shall incur no CDFW-imposed fee (Section 753.5[c], CFGC). Effective January 1, 2017, CDFW filing fees shall be $1,046.50 for an EIR and $2,216.25 for an MND, plus an additional $50 County Clerk filing fee). Subtask 5.1.3: Notice of Determination. As required under CEQA, in order to shorten the statute of limitations on subsequent legal challenges to the Lead Agency's CEQA process, the Lead Agency is required to file a "Notice of Determination" (NOD) with the County Clerk within five working days after deciding to carry out or approve the project. If the project requires a discretionary approval from any State agency, the Lead Agency is also required, within five working days of approval, to file a copy of the NOD with the State Clearinghouse (SCH). Should the City elect to approve or conditionally approve the proposed project, the Consultant shal prepare and transmit to the Department a "Draft Notice of Determination" (Draft NOD). Upon its execution, the "Draft NOD" will become the "Notice of Determination" (NOD) and will be used to announce the Lead Agency's adoption of a MND (Section 15075, Guidelines). The NOD shall include: (1) an identification of the project, including its common name and location; (2) a brief description of the project; (3) the date on which the agency approved or conditionally approved the project; (4) the Lead Agency's determination that the project will not have a significant effect on the environment; (5) a statement that a MND has been prepared pursuant to the provisions of CEQA; and (6) the address where a copy of the MND may be examined. For the purpose of this proposal, it is assumed that the proposed project is neither a project of possible "Statewide, regional, or areawide environmental significance" (Section 15206, Guidelines) nor will require any permits or approvals from State agencies; therefore, the Lead Agency is not required to provide a copy of the NOD to the SCH. The preparation and delivery of environmental notices and/or the submission of documents to the SCH has, therefore, neither been assumed nor budgeted herein. Task 5.2: Mitigation Reporting and Monitoring Program. Pursuant to Assembly Bill 3180 (Statutes of 1988), based on the presence of any mitigation measures identified in the "Expanded Initial Study" (Subtask 3.1.3), the Consultant shall prepare and transmit to the Department a "Draft Mitigation Reporting and Monitoring Program" (Draft MRMP) specifying: (1) the party or agency responsibility for each mitigation measure's implementation; (2) the timing for implementation, keyed to a specific event, milestone, or permit obligation; and (3) the frequency, contact, and format for compliance reporting. Upon acceptance by the Department, the Draft MRMP shall become the "Mitigation Reporting and Monitoring Program" (MRMP) and shall provide a listing of those mitigation measures upon which the proposed project shall be conditioned (Section 21081.6[a][1], CEQA; Section 15073[d] and 15091[d], Guidelines). The budget allocated to this task assumes only two rounds of review prior to the Department's acceptance. Task 5.3: Response to Comments. Written responses to comments received by the Lead Agency are not required and are not typically prepared for projects eligible for processing under a MND. Under CEQA, however, the Lead Agency is required to "consider" any comments received during the noticed comment period (Section 15074[b], Guidelines). Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -17 Packet Pg. 279 6.7.c For the purpose of this proposal, the Consultant has allotted a minimum number of labor hours for the sole purpose of reviewing those comments which have been received and which have been transmitted to the Consultant. Based on that review, the Consultant shall provide the Department with preliminary recommendations whether the nature of the comments: (1) warrants a written response; (2) predicates the need for any substantial changes to the "Expanded Initial Study"; and/or (3) potentially requires the recirculation of the MND. If the need for a written response or recirculation appears warranted, the Consultant shall provide the Department with an estimate of the number of labor hours and other associated costs required to formally respond thereto, including (a) the identification of an additional technical analyses that may be needed in order to present an adequate technical response and (b) the party or parties appropriately bearing responsibility for the preparation of draft responses. The Lead Agency may be required to recirculate the MND if the document must be substantially revised after public notice of its availability has been provided but prior to its adoption (Section 15073.5, Guidelines). A "substantial revisions" shall mean: (1) a new, avoidable significant effect is identified and mitigation measures or project revisions must be added in order to reduce the effect to a "less -than -significant" level; or (2) the Lead Agency determines that the proposed mitigation measures or project revisions will not reduce potential effects to less than significance and new measures or revisions must be required. Recirculation is not required under the following circumstances: (1) mitigation measures are replaced with equal or more effective measures; (2) new project revisions are added in response to comments on the project's effects identified in the proposed MND which are not new avoidable significant effects; (3) measures or conditions of approval are added after circulation of the MND which are not required by CEQA, which do not create new significant environmental effects, and which are not necessary to mitigate an avoidable significant effect' and (4) new information is added to the MND which merely clarifies, amplifies, or makes insignificant modifications thereto (Section 15073.5, Guidelines). If prepared, to the extent that the Consultant and/or the Department independently identify any changes or other revisions that might be appropriate or beneficial (e.g., provide further clarification) to the text or graphics presented in the published MND, those changes or revisions will be included in separate "errata" and "change and revisions" sections thereof. All incurred costs will be billed, on a time -and -material and cost-plus basis, in accordance with the rates and terms specified in the Consultant's Standard Rate Schedule Major Task 6.0: Departmental and Public Meetings Presented under this major task are those additional outreach and coordination efforts associated with the proposed project, including meetings with Department staff and other public meetings. Task 6.1: Departmental Meetings. At project commencement, the Consultant's Project Director (Lewandowski) will attend a "kick-off' meeting involving key project participants. The purpose of this meeting is to establish an open avenue of communication between all parties, obtain additional information concerning the proposed project, obtain copies of applicable documents, and finalize any outstanding issues concerning scope and schedule. In addition, the Consultant's Project Director (Lewandowski) will attend up to five (5) additional meetings with Department staff corresponding with key elements/milestones of this work program. Throughout the term of this project assignment, the Consultant shall be available to participate in conference calls to address outstanding issues and/or to keep Department staff fully informed about project status and deliverables. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -18 Packet Pg. 280 6.7.c Task 6.2: Project Status Meetings (Optional). Although the RFP identifies the need for "project status meetings," the number or frequency of those meetings are not specified therein. As such, it is not possible to assign a specific budget thereto. For the purpose of this proposal, it has been assumed that the "departmental meetings" (Task 6.1) identified herein serve that dual purpose. Task 6.3: Public Meetings. As specified in Section 22.60.030 in Chapter 22.60 of the DBMC: "Before the preparation of the specific plan, the City shall hold at least one public meeting to identify potential community impacts and concerns relating to the proposed plans." The Consultant's Project Director (Lewandowski) will attend up to six (6) public meetings, including a community workshops, scoping meetings, and noticed public hearings before the Planning Commission (Commission) and City Council (Council). The Consultant shall be available to make technical presentations and assist Department staff in the preparation of staff reports and other presentation materials for those meetings. The Department acknowledges that travel time incurred in attending public meetings, the placement of any item on the Commission's and Council's agenda, the nature of any agenda items proceeding the project, the level of public participation at public meetings, and the extend of deliberations by the Commission and the Council are all outside the Consultant's control. As a result, it is not possible to precise budget the performance of this task; therefore, for budgetary purposes, a specified number of labor hours and a preliminary line -item budget has been established for travel and attendance. Should the number of meetings and/or number of labor hours exceed those assumed limits, any and all additional efforts beyond the hours and costs budgeted herein will be invoiced, on a time -and -materials and cost-plus basis, in accordance with the rates and terms in the Consultant's "Standard Rate Schedule." Not budgeted herein are any labor or other direct costs that may be incurred to prepare presentation materials, including, but not limited to, the preparation or participation in the preparation of agendas, staff reports, graphics, and/or other materials for use and/or dissemination at any public meetings. Major Task 7.0: CEQA Support Activities This major task includes those activities required to support the Department's preparation and processing of the MND. For the purposed of this proposal, other than the NOI (Subtask 5.1.3), it is assumed that no other notices and/or documents will be prepared for or transmitted to the SCH. Task 7.1: Preliminary Mailing List. In consultation with Department staff, the Consultant shall prepare a preliminary mailing list of appropriate local, State, and federal agencies and tribal organizations known to the Consultant that, pursuant to CEQA requirements, should be contacted as part of the Lead Agency's public noticing obligations. Not included herein is the preparation of any radius maps and/or review of any Los Angeles County Assessor's rolls for the purpose of identify and listing those property owners and tenants located in proximity to the project site. This task is limited to the preparation of a preliminary mailing list and does not included any actual mailings or other associated activities. Task 7.2: Reprographic Support Services. CEQA documents are typically large and unwieldly, incorporating information from a variety of sources. Included herein are those labor hours associated with the preparation and assemblage of documents for publication, delivery of "camera-ready" documents for printing, and the proofing of finish work products prior to either delivery to the Department for the Department's dissemination. As specified in the RFP, Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -19 Packet Pg. 281 6.7.c the following documents will, upon their acceptance by the Department, be transmitted to the City by the Consultant: (1) "'Draft' Expanded Initial Study" (Subtask 3.1.1): 5 printed/one electronic; (2) "'Revised Draft' Expanded Initial Study" (Subtask 3.1.2): 5 printed/20 electronic; (3) "Expanded Initial Study" (Subtask 3.1.3): 5 printed/20 electronic; (4) ""Notice of Determination" (Subtask 5.1.3): one electronic; and (5) "'Draft' Mitigation Monitoring Reporting Program" (Task 5.2): one electronic. Except where otherwise noted, only one electronic copy of any additional documents referenced herein or subsequently added hereto by the Department will be provided the Lead Agency. From the documents cited, the Department shall be responsible for any dissemination of those documents to the Applicant. Should the Department request any greater number of documents beyond the number expressly indicated herein, any and all additional efforts beyond those budgeted herein will be invoiced, on a time -and -materials and cost-plus basis, in accordance with the rates and terms in the Consultant's "Standard Rate Schedule." Task 7.3: Monthly Status Reports. Unless otherwise directed, the Consultant shall submit monthly status reports to the Department covering such items as work progress, milestones, resource expenditures, problems encountered, and corrective actions taken. For the purpose of this proposal, based on an estimated nine (9) month completion schedule, not more than nine (9) monthly progress reports will be filed with the Department. In the event of any modifications to this scope of service, whether directed by the Department or attributable to events outside the Consultant's control, any substantive deviations from the authorized budget will be noted so that reasonable change orders can be timely processed. ■ Task 7.4: Mailings and Deliveries. The Consultant shall be responsible for the mailing and delivery of the following CEQA documents: (1) "Notice of Intent to Adopt a Mitigated Negative Declaration" (Subtask 5.1.1); and (2) "Notice of Determination" (Subtask 5.1.3). Not included herein is the mailing and delivery of environmental notices and other environmental documents to: (1) those parties identified on any City -generated "radius map" identifying property owners and tenants upon and within a specific radius around the subject property; (2) general mailings including, but not limited to, announcement regarding scheduled public meetings; (3) the physical posting of any notices; and (4) preparation and publication of any newspaper announcements. Performance of this task does not obligate the Consultant to prepare, produce, or reproduce a greater number of environmental notices and environmental documents that specified in Task 7.2 (Reprographic Support Services). Task 7.5: Other Direct Costs. This task includes all other incidental expenses related to the implementation of this work program including, but not limited to, travel, photo processing, postage, and deliveries. 3.0 PERFORMANCE SCHEDULE Because the RFP does not specify the inclusion of a project schedule, no performance schedule is included herein. The Consultant is, however, committed to the expeditious completion of the CEQA process and will allocate all necessary resources as may be required to complete the project's CEQA documentation within the shortest possible time frame. The completion of this work effort is, however, dependent upon the Consultant's receipt of specific information from the Department and the Applicant and is dependent upon their timely review and acceptance of those work products identified herein. The time period required for the delivery of that information and the performance of those reviews is beyond the Consultant's control and, unless expeditiously Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -20 Packet Pg. 282 6.7.c performed, would be expected to add to the timeframe required to complete the major tasks, task, and subtasks presented in this scope of services. Much of the CEQA process is controlled by statutorily -defined time periods, agency -established outreach efforts, and public hearings before the Commission and the Council. The Consultant shall endeavor to complete the MND in six (6) months of receipt of the requested materials. 4.0 NOT -TO -EXCEED COST PROPOSAL Table MND -1 (Mitigated Negative Declaration - Not -to -Exceed Cost) is an itemized not -to -exceed cost proposal for those major tasks, tasks, and subtasks outlined herein. All authorized project - related costs will be invoiced in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule" (Table MND -2). The Consultant reserves the right to internally adjust individual line -items and to internally alter the itemized line -item cost projections presented herein. Should the City elect to delete or modify any of the individual components comprising this work program, to the extent that the deleted or modified work element is a precursor to other activities or is deemed by the Consultant to be critical to the completion of the stated work products, the Consultant reserves the right to submit a revised cost proposal and process associated change orders to reflect any such those changes. Unless explicitly identified herein or in any supplements hereto, all additional efforts, burdened costs, and other expenditures that may be incurred as a result of written or oral requested by the Department are beyond the scope of this work program and constitute "out of scope" activities that will be billed in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." Neither the City nor the Applicant shall unreasonably withhold or delay processing or payment of any change order requests for work authorized by or directed by the City or by the Applicant for any additional consulting services not explicitly identified herein. Should a dispute arise as to appropriateness, amount, and/or nature of any payment and/or change order request that may be submitted to the Department by the Consultant, the Consultant reserves the right to stop work pending the resolution of any such disputes. Any resulting cessation of work shall not be deemed a contract violation or justification for contract termination. 5.0 CONSULTING SERVICES AGREEMENT The Consultant has reviewed the City's "Consulting Services Agreement" (Agreement) and can fully perform thereunder. The accompanying "design" notation on the Agreement's title page, however, appears a misnomer and suggests a potential level of liability inconsistent with the tasks outlined in the RFP. No "design -level" architectural or engineering analyses is proposed and none will be undertaken hereunder. If retained, this proposal assumes that the term "design" is neither directly applicable to this agreement nor to the services being provided by the Consultant. Prior RFPs have noted that "[p]ayments for the work performed shall be based on defined deliverables such as technical studies, draft EIR, and final documents." To the extent that those payment provisions are intended to also be applicable to the proposed project, the Consultant seeks the following modification thereto: (1) invoices will be submitted to the Department on a month basis for those activities conducted during the prior 30 -day billing cycle; (2) unless issues are raised by the Department within fifteen (15) days of the Department's receipt thereof, payments to the Consultant shall be due and payable within thirty-five (35) days of the invoice's receipt by the Department (3) no contingency or other withholdings shall be subtracted therefrom; (4) payment to the Consultant for invoiced work performed hereunder shall not be dependent upon the status of any funding agreements between the City and the Applicant, the Applicant's acceptance of any Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -21 Packet Pg. 283 6.7.c work products produced on behalf of the City, and/or the outcome of the entitlement process contemplated herein; and (5) payment for the Consultant's work efforts hereunder shall, at all times, be in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." In addition, the Agreement states that "[n]o payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid to the Consultant" (Paragraph 5). In order to avoid the cessation of work, when deemed appropriate, it has been the Department's prior practice to verbally authorize the assignment of additional or expanded work in exceedance of existing budgetary limits prior to such time as Council authorization for a budget augmentation can be processed. Operating in good faith, in response to any such verbal authorization and independent of whether precise accounting of supplemental costs have been specified and mutually negotiated, the Consultant agrees to undertake such additional or expanded actions under the premise that the Department will timely prepare such documentation as may be required to fairly compensate the Consultant for such services and shall support such requests before the Council. Such good -faith efforts on the part of the Consultant shall neither be deemed a violation of the Agreement nor rationale for the non-payment thereof. 6.0 INFORMATION REQUIRED FROM THE DEPARTMENT AND/OR THE APPLICANT Because only minimal information concerning the proposed project is disclosed in the RFP, following contract award, additional information germane to an understanding of the proposed project and the project site shall be required from the Department and/or the Applicant. The following listing may not be inclusive of all such information that may be requested by the Consultant for the performance of those services outlined herein. The Consultant, based on its independent judgment, reserves the right to request such additional information as may be reasonably required to prepare and process the project's CEQA documentation. ■ "City of Diamond Bar General Plan" (1995) and "2013-2021 Housing Element" (2014); ■ "Final Environmental Impact Report - City of Diamond Bar General Plan" (1992) (PFEIR), "Master Environmental Assessment" (1992), and the resolution certifying the PFEIR; ■ "Source Reduction and Recycling Element," "Household Hazardous Waste Element," "Non - Disposal Facility Element," and most recent documentation, as provided to the California Integrated Waste Management Board, describing the status of the City's source reduction and recycling efforts; ■ "Draft Brea Canyon Road RV Storage Lot Specific Plan," inclusive of the information required under Section 22.60.040 of the DBMC, namely: 0 Proposed land uses (i.e., the distribution, location and extent of land uses proposed within the area covered by the specific plan, including open space areas); 0 Listing of all "permitted" and "conditionally permitted" uses; 0 Infrastructure (i.e., the proposed distribution, location, extent and intensity of major components of public and private drainage, energy, sewage, solid waste disposal, circulation/transportation, water and other essential facilities proposed to be located within the specific plan area and needed to support the proposed land uses); Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -22 Packet Pg. 284 6.7.c 0 Land use and development standards (i.e., standards, criteria and guidelines by which development will proceed, and standards for the conservation, development and utilization of natural resources, where applicable); 0 Implementation measures (i.e., a program of implementation measures, including regulations, programs, public works projects and financing measures necessary to carry out the proposed land uses, infrastructure and development and conservation standards and criteria); 0 Relationship to the DBGP (i.e., relationship between the specific plan and DBGP); and 0 Any additional information determined to be necessary by the Department based on the characteristics of the area to be covered by the specific plan, applicable policies of the DBGP, and such other issues determined by the Department. ■ Proposed text and graphic revisions to the DBGP and, if applicable, the DBMC; ■ Title report or "preliminary title report; ■ American Land Title Association/American Congress on Surveying and Mapping (ALTA/ ACSM) survey map, if available; ■ Tentative parcel map; ■ Conceptual grading plan; ■ Draft development agreement or outline of both parties expectations with regards thereto; ■ All technical studies in the possession of the Department and/or the Applicant germane to the project site and/or the proposed project; ■ Any comments in the possession of the Department and/or the Applicant concerning the review, by any public agency, of the proposed project, including, but not limited to, those provided by: (1) California Department of Transportation; (2) Los Angeles County Fire Department; (3) Los Angeles County Department of Public Works; (4) City of Diamond Bar Community Development Department and City of Diamond Bar Public Works Department; and (5) Walnut Valley Unified School District development review comments (Section 21.20.030[C], DBMC); ■ Construction management plan describing the nature of the construction process and phasing plan, including identification and quantification of proposed equipment usage; ■ Architectural, engineering, environmental, and entitlement drawings and documents; and ■ Square foot -based itemization and categorization of all proposed land uses. 7.0 ASSUMPTIONS AND LIMITATIONS At project commencement, the Applicant shall provide the Department and the Department shall provide the Consultant with an Applicant -prepared "project description," including both text and graphics, sufficient to allow for a reasonable analysis of the potential impacts of the proposed project. The "project description" shall, among other items include: ■ Delineation of the precise project boundaries, including any areas outside the Applicant's ownership or control (including existing ownership interests) subject to any physical changes associated, either directly or indirectly, with the proposed project; ■ Detailed information concerning the content of the proposed GPA and specific plan, including any corresponding text or graphic revisions associated with both the DBGP and the DBMC; ■ Complete and comprehensive listing of those land uses that would be authorized under the specific plan; ■ All applicable development standards relating thereto; ■ Architectural plans, including 4 -sided building elevations, sufficiently detailed to allow for project -level analysis; Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -23 Packet Pg. 285 6.7.c ■ Scaled depiction of internal circulation, identifying the number, size, and location of on-site parking spaces, proposed access controls and devices, and design vehicle minimum turning radii on dimensioned site plans; ■ Reciprocal access and parking plans; ■ Tentative parcel map; and ■ Such additional information as may be reasonably required to adequate describe the proposed project and the discretionary actions required for the project's effectuation. All parties acknowledge that post -commencement changes to the "project description," including the specific plan document and tentative parcel map, or any aspect thereof and the assumptions upon which the CEQA analysis is based would predicate the need for unbudgeted consideration of those changes in order to ensure that the environmental analysis accurately reflects the revised project. The Consultant's response to subsequent project changes predicating revisions to the documents and/or the technical analyses identified herein has not been accounted for herein and is not included within this scope of services and its attendant budget. By delivering project revisions to the Consultant, both the Department and the Applicant acknowledge the Consultant's right, whether then immediately exercised or deferred, to process a change order in response thereto. For the purpose of this proposal, the Consultant has made certain assumptions concerning the required content of the MND, the studies that will be prepared under any resulting professional services agreement, the studies that will be provided by others for the Consultant's use, and the efforts comprising the Consultant's recommended scope of services. It is assumed that the Consultant's scope of work does not include: ■ Planning -related or environmental activities not explicitly described herein; ■ Independent geologic, geotechnical, seismic, and soils investigations; ■ Surface or subsurface investigations; ■ Soil or water sampling or other laboratory analyses; ■ Environmental site assessments, record searches, or other investigations conducted to assess the presence or absence of toxic or hazardous materials and petroleum products upon or within one-quarter mile of the project site; ■ Health risk screening analyses and/or health risk assessments (HRA); ■ Hydrologic and hydraulic analyses; ■ Water supply assessments; ■ Civil or other engineering studies documenting the adequacy of water, sanitary sewer, and storm drain supplies, services, and systems; ■ Dry utilities analyses; and • Architectural plans, renderings, computer simulations, or physical or analytical models. This scope of service does not include the formulation or technical review of any project -specific Best Management Practices (BMPs), urban storm water management plans (SUSMP), storm water pollution prevention plans (SWPPPs), or any quantitative or qualitative assessment or modeling of any water quality constituents. Unless tasked and adequately budgeted to complete an independent third -party review, the Consultant makes no representation concerning the quality and/or accuracy of any work products provided to the Consultant by the Department or by the Applicant for incorporation into the project's CEQA documentation. Should any issues arise with regards thereto, the Consultant shall not be responsible for any inaccuracies contained therein and shall not be required to defend those documents or to respond to any comments that may be raised with regards thereto. It is assumed that a number of technical studies will be prepared by the Applicant or by others and will be provided to the Consultant following review and acceptance by the Department. Those Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -24 Packet Pg. 286 6.7.c studies are assumed to include, but may not be limited to: (1) a geologic, geotechnical, seismic, and soils investigation; (2) surface hydrology and water quality assessment; (3) a Phase I ESA; (4) sewer area study; and (5) traffic impact analysis. Each technical study is assumed to include the following elements: (A) description of the environmental and regulatory setting; (B) thresholds of significance criteria used to assess the significance of the project's direct, indirect, and cumulative effects; (C) description and analysis of associated construction, operational, and cumulative impacts relating thereto; (D) statement of the whether each identified impact is "significant" based on the identified thresholds; (E) listing of appropriate mitigation measures and/or conditions of project approval; and (F) a clear and definitive statement whether each post -mitigated effect is "significant." All text shall be provided in both printed (unbound, single -sided, hard -copy) and electronic (Word) format and all accompanying graphics shall be provided to the Consultant as pdf orjpg files. The information, analyses, and preliminary findings presented by the Consultant shall be based on available studies and other readily available data and, excerpt where otherwise noted, will neither involve the independent generation of new technical data nor the generation of data or the performance of technical analyses not readily accessible from available published reports. As required under CEQA, the project's environmental documentation must reflect the independent judgment of the Lead Agency. As such, in fulfillment of the Lead Agency's CEQA obligations, the Department must allocate sufficient personnel and other resources to adequately and timely review all administrative draft documents provided by the Consultant, including, as appropriate, review by the City Attorney. The Department's review and acceptance is required in order to ensure that those documents and the statements presented therein are, in fact, the Lead Agency's documents and adequately and accurately reflect the level of analysis deemed appropriate by and the positions and preliminary conclusions of the Department with regards to each of the issues examined therein. The Department's acceptance and dissemination of those documents shall serve to demonstrate the Lead Agency's acceptance and adequacy of each associated work product. The terms "EIS" and "Consultant," as those terms are used herein, are intended to be inclusive of all employees, independent contractors, subcontractors, and other parties (independent of their affiliation) operating under the Consultant's supervision. The Consultant is neither a law firm nor is its principal an attorney. As such, any statements presented herein by the Consultant or in any subsequent work product resulting from his proposal shall not be construed by the City, by the Applicant, or by any other party as a legally -based interpretation of existing local, State, or federal statutes, rules, or regulations. With regards to CEQA compliance, the Lead Agency is encourages to actively involve the City Attorney and the Applicant is encouraged to seek early and effective involvement by independent and competent legal counsel. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -25 Packet Pg. 287 6.7.c Table MND -1 MITIGATED NEGATIVE DECLARATION NOT -TO -EXCEED COST Major Task/Task/Subtask Est. Hours Budgeted ($) Major Task 1.0: Project Description Task 1.1: "Draft" Project Description 36 5,400.00 Task 1.2: "Revised Draft" Project Description 16 2,400.00 Task 1.3: "Final" Project Description / Project Description 8 1,200.00 Task 1.4: Screening -Level Assessment (Decision Point No. 1) (Optional) Not Bid Not Bid Subtotal 60 9,000.00 Major Task 2.0: Pre -Circulation Scoping Activities Task 2.1: Tribal Consultation 8 1,200.00 Task 2.2: State Clearinghouse Noticing and Coordination 2 300.00 Subtotal 10 1,500.00 Major Task 3.0: Expanded Initial Study Task 3.1: Expanded Initial Study - - Subtask 3.1.1: "Draft' Expanded Initial Study(') 36 5,400.00 Subtask 3.1.2: "Revised Draft' Expanded Initial Study 12 1,800.00 Subtask 3.1.3: "Final' Expanded Initial Study / Expanded Initial Study 6 1,200.00 Task 3.2: Screening -Level Analysis (Decision Point No. 2) (Optional) Not Bid Not Bid Task 3.3: Applicant -Nominated Actions 6 900.00 Subtotal 60 9,000.00 Major Task 4.0: Technical Studies Task 4.1: "Consultant -Prepared" Technical Analyses - - Subtask 4.1.1: Land Use and Planning 36 5,400.00 Subtask 4.1.2: Air Quality 32 4,800.00 Subtask 4.1.3: Greenhouse Gas Emissions 16 2,400.00 Subtask 4.1.4: Noise 36 5,400.00 Subtask 4.1.5: Public Services 24 3,600.00 Subtask 4.1.6: Aesthetics 32 4,800.00 Task 4.2: "Applicant -Prepared" Technical Analyses - - Subtask 4.2.1: Geology and Soils 16 2,400.00 Subtask 4.2.2: Hydrology and Water Quality 16 2,400.00 Subtask 4.2.3: Water and Wastewater 12 1,800.00 Subtask 4.2.4: Hazardous Materials 12 1,800.00 Subtask 4.2.5: Traffic Impact Analysis 20 3,000.00 Task 4.3: Third -Party Review (Optional) Not Bid Not Bid Subtotal 252 37,800.00 Major Task 5.0: Mitigated Negative Declaration Task 5.1: Environmental Notices - - Subtask 5.1.1: Notice of Intent to Adopt a Mitigated Negative Declaration 2 300.00 Subtask 5.1.2: No Effect Determination Request 2 300.00 Subtask 5.1.3: Notice of Determination 2 300.00 Task 5.2: Mitigation Reporting and Monitoring Program 4 600.00 Task 5.3: Response to Comments(b) 4 600.00 Subtotal 14 2,100.00 Major Task 6.0 Departmental and Public Meetings Task 6.1: Departmental Meetings 42 6,300.00 Task 6.2: Project Status Meetings (Optional) Not Bid Not Bid Task 6.3: Public Meetings 48 7,200.00 Subtotal 90 13,500.00 Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -26 Packet Pg. 288 6.7.c Table MND -1 (Continued) MITIGATED NEGATIVE DECLARATION NOT -TO -EXCEED COST Major Task/Task/Subtask Est. Hours Budgeted ($) Senior Planner/Scientist..............................................................................150.00 Major Task 7.0: CEQA Support Services Associate Planner/Scientist........................................................................100.00 Task 7.1: Preliminary Mailing List 2 300.00 Task 7.2: Reprographic Support Services 8 1,200.00 Task 7.3: Monthly Status Reports 18 2,700.00 Task 7.4: Mailings and Deliveries 8 1,200.00 Task 7.5: Other Direct Costs - 1,680.00 Subtotal 36 6,900.00 Total(0) 522 $ 79,980.00 Notes: (a) The "project description" derived through the performance of Major Task 1.0 (Project Description) will serve, in its entirety, as the "project description" for the MND. The minimum additional costs assigned to this task are associated with the incorporation of that information into the "Expanded Initial Study" format and does not include any further elaboration of or to that "project description." (b) The budget assigned hereto is limited to a review of any comments received by the Lead Agency following the dissemination of the "Notice of Intent to Adopt a Mitigated Negative Declaration" and, following that review, the preparation of recommendations concerning a reasonable course of action in response thereto. Any additional expenditure beyond the labor hours so specified would constitute "out -of -scope" work and will be billed in accordance with the rates and terms specified in the Consultant's "Standard Rate Schedule." (c) The Consultant reserves the right to internally adjust all line -item costs and to reassign all associated labor hours and allocated costs as the Consultant may deem appropriate. Source: Environmental Impact Sciences Table MND -2 ENVIRONMENTAL IMPACT SCIENCES STANDARD RATE SCHEDULE (January 2017) Position Rates Professional Principal....................................................................................................$185.00 SeniorEngineer..........................................................................................175.00 Senior Planner/Scientist..............................................................................150.00 Associate Engineer.....................................................................................125.00 Associate Planner/Scientist........................................................................100.00 Planner/Scientist...........................................................................................85.00 Assistant Planner/Scientist...........................................................................75.00 Support WordProcessor............................................................................................65.00 Technician.................................................................................................... 50.00 SupportServices..........................................................................................35.00 All direct costs will be billed at cost -plus -twenty (20) percent. Automobile mileage will be billed at $0.575 per mile and travel time will be billed at the designated rate. All invoices are payable within thirty-five (35) days of receipt and, unless an alternative billing plan is specified, will be submitted monthly for all work in progress. Environmental Impact Sciences May 26, 2017 Brea Canyon Boat and RV Storage Page MND -27 Packet Pg. 289 6.7.c Attachment C Statement of Qualifications and Project List Environmental Impact Sciences Packet Pg. 290 w Statement of Qualifications J Planning and Environmental Consultant ENVIRONMENTAL IMPACT SCIENCES Peter Lewandowski, Principal 26051 Via Concha Mission Viejo, California 92691-5614 949.837.3935 FAX 949.837.1195 environment@cox.net Environmental Impact Sciences (EIS) is a full- service planning and environmental consulting firm with extensive experience in preparing and processing planning, environmental, and other entitlement documents for public and private -sector projects located throughout the southern California area. Recent projects have including the preparation of environmental -compliance documents for residential, commercial, and mixed-use projects; transit -oriented development (TOD); regional commercial centers; manufacturing, warehouse, and distribution facilities; park and recreational facilities; governmental and institutional facilities; historic preservation projects; energy generation and transmission facilities; water and wastewater systems; street and infrastructure improvement projects. EIS has prepared and processed general plan amendments; specific plans; zoning amendments; conditional use permits; variances; and has drafted municipal ordinances, resolutions, and findings. Environmental compliance activities are routinely conducted in compliance with the California Environmental Quality Act, National Environmental Policy Act, Federal and State Clean Water Acts; and Federal Endangered Species Act and include: (1) CEQA/NEPA documentation; (2) Focused technical studies; (3) Mitigation reporting and monitoring programs; (4) Permit preparation and processing; (5) Regulatory compliance; and (6) Third -party technical reviews. State and federal regulatory requirements have become increasingly more detailed and individual projects are subject to a greater level of scrutiny. The general public and special interest groups are more sophisticated relative to project challenges and each project must be conducted in a fashion that best represents and protects our client's immediate and long-term interests and which ensures reasonable defense against possible litigation and other challenges. Environmental Impact Sciences Statement of Qualifications and Project List 6.7.c Delegating management responsibilities to junior staff allows other firms to accept a greater workload but generally does not best serve a client's interests relative to goals attainment, project advancement, problem solving, and the quality of professional representation. EIS' Principal possesses more than 35 years of experience as an environmental professional, receiving both a "Recognition for Environmental Excellence" from the United States Congress and a "City Tile" from the City of Diamond Bar City Council. Consulting services and client representations are conducted using a "hands-on" approach involving the direct management and supervision of all work assignments by the firm's Principal. While seeking economies relative to the use of support staff and subcontractors, this oversight produces the highest professional standards in the industry and results in the production of high-quality reports, publications, and other compliance documents. In that fashion, our planning and environmental documents exhibit a consistently high quality and success rate. EIS provides each project with the personal attention that our clients deserve and with the senior -level management required to ensure the greatest level of client support. Based on each project's permitting needs, EIS augments its project team with specifically selected professionals possessing the technical experience, expertise, and acumen required to solve the problems impeding the attainment of our clients' goals and objectives. For our private -sector clients, the goal of any planning and environmental process is not document preparation but project approval, including expedited entitlements and lower front-end costs. By formulating innovative and cost-effective solutions, EIS works closely with our clients to best meet their development and financial needs. EIS strives to be a valued member of each project team by bringing tangible cost -benefits to each project. EIS' goal is to minimize front-end investment and back -end costs to ensure the profitability of our client's development projects. EIS recognizes that it is our objective to: (1) Add value to our clients' endeavors, reduce entitlement costs, and improve profitability; (2) Develop cost-effective and implementable solutions to potential project impediments; (3) Deliver work products on-time and within budgetary parameters; (4) Pursue expedited processing options; (5) Seek early buy -ins from regulators; May 26, 2017 Page C-1 Packet Pg. 291 (6) Reduce mitigation costs through reasonable and feasible measures; (7) Promote project -related benefits; and (8) Avoid duplication and pursue entitlement efficiencies wherever possible. With regards to our public -sector clients, EIS' goal is to fully support and assist governmental efforts to advance local land -use and sustainable objectives and other public policies, including environmental protection and enhancement. In addition to timely performance, it is EIS' objective to: (1) Serve as an extension of agency staff; (2) Minimize public and private costs; (3) Maximize community benefits; (4) Protect, defend, and support the credibility of agency commissions, councils, and staffs before local officials and the general public; (5) Faithfully address community concerns; (6) Facilitate informed decisionmaking; and (7) Maintain high ethical and professional standards so as to ensure the defensibility of all steps in the entitlement process. The goals of public and private sectors are often at odds. EIS has a proven record of reconciling those divergent goals, promoting economic development and demonstrating environmental protection. EIS provides its diverse client -base with a wide variety of professional and technical services, including the preparation of planning -related and environmental compliance documents, technical studies addressing a wide range of scientific and engineering disciplines, and securing local, State, and federal entitlements. Some of the consulting services EIS offers are briefly outlined below. All the representative projects cited herein were performed or managed directly by the firm's Principal. PLANNING For each assignment, through close communication and direct hands-on involvement with agency representatives and other stakeholders, EIS works cooperatively with members of the project team to further the attainment of our clients' goals, maximize the value of our clients' holdings, and minimize front- end costs in securing requisite entitlements. This "team approach" is integrated all our work efforts and serves to enhance the quality of the EIS' resulting work products since planning documents must draw upon a variety of architectural, engineering, and other disciplines in order to overcome technical and design -related impediments. Environmental Impact Sciences Brea Canyon Road Boat and RV Storage Specific Plan Preparation 6.7.c Specific plans create opportunities for design and development flexibility through the creation of site- specific standard and can be used to define and direct all aspects of future development, including the siting and distribution of uses and the phasing of infrastructure. In addition, specific plans provide the basis for amending and/or implementing an agency's general plan by creating a bridge between existing public policies and the applicant's development plans. Since the goal of any plan extends beyond the plan itself, the resulting document paves the path for all subsequent entitlements. Both planning and environmental documents are typically prepared concurrently so as to reduce delays and minimize up- front costs. Recent Projects: ■ Specific plan for a 988 -acre, 1,020 -unit mixed-use project, including three Pete Dye -designed golf courses (Country Club of the Desert, La Quinta) ■ Specific plan for a 30 -acre mixed-use project including over 200 units and 150,000 square feet of commercial use (Site D Specific Plan, Diamond Bar) Land -Use Studies EIS performs detailed opportunity and constraints and land -use compatible analyses assessing the feasibility of or document the impacts from the conversion of development sites from one land use to another. This is particularly important where land uses exhibit different operational characteristics and where sites are subjected to specific environmental and other physical constraints. This analysis can be conducted either in concert with or independent of other environmental compliance efforts. Recent Projects: ■ Land -use analysis for a 160 -acre downtown core area, providing program -level entitlements for 800 new dwelling units and 490, 000 square feet of retail and office -related use (Town Center Specific Plan, Covina) ■ Hazards assessment for a housing shelter located in close proximity to existing above -ground petroleum storage tanks (Mercy House, Ontario) ■ Opportunities/constraints analyses (Riverside County) Other Planning -Related Activities As a precursor to real property acquisition and/or the formulation of detailed development plans, EIS prepares technical studies to address specific environmental concerns and to assess development opportunities and environmental constraints affecting site development. May 26, 2017 Page SOQ-2 Packet Pg. 292 Recent Projects: ■ Photometric lighting studies conducted for the purpose of establishing outdoor lighting standards and quantifying light trespass for public park projects and recreational facilities (La Habra and Glendale) ■ Public transit ridership and travel patterns for multi- modal transit facilities (Thousand Oaks) ENVIRONMENTAL COMPLIANCE EIS provides our public and private -sector clients with a broad array of entitlement services, including the preparation and processing of environmental documents. Support services include compliance determinations, management of community outreach efforts, litigation support, opportunities and constraints analyses, environmental monitoring, regulatory compliance, and third -party reviews. EIS works cooperatively with local agency staffs, resource agencies, builders' representatives, and legal counsels to create high-quality environmental documents that fulfill statutory and regulatory requirements and provide decision makers with an informed basis for sound governmental actions. In addition to the need to prepare documents that can successful withstand legal challenge and peer review, the successful completion of the entitlement process is dependent upon strict compliance with specific noticing and related disclosure and outreach requirements. An agency's failure to fully comply with those obligations can result in project delays and increase up -front costs. EIS recognizes that since procedural defects can often derail a project, compliance with all statutory and regulatory requirements is as important to a project's success as the quality of the documents themselves. Recent Projects: ■ Lytle Creek Ranch Specific Plan (Rialto) ■ Lytle Creek North Master Plan (San Bernardino County) ■ Willow Heights/Site D Specific Plan (Diamond Bar) ■ South Pointe West Specific Plan (Diamond Bar) ■ Tapia Canyon Ranch (Los Angeles County) ■ Park Place/Tick Canyon (Los Angeles County) ■ Town Center Specific Plan (Covina) ■ Walnut Hills Master Plan (Walnut) TECHNICAL ANALYSES Focused stand-alone technical studies and topic - specific analyses have included but are not limited to: Acoustical Analysis Based on information obtained through field surveys and traffic studies, existing noise conditions can be Environmental Impact Sciences Brea Canyon Road Boat and RV Storage 6.7.c documented and project -induced impacts predicted using a variety of computer models. Mitigation for noise impacts are formulated to demonstrate compliance with applicable noise ordinance and general plan requirements. Recent Projects: ■ Big -box retail centers (Huntington Beach and La Quinta) ■ Industrial and warehousing projects (Irwindale) ■ Solid waste transfer stations (Azusa and Diamond Bar) ■ Water/sewer system improvements (Riverside County) ■ Sewer treatment plants (Riverside County) ■ Civic auditorium (Glendale) ■ Parks and other public facilities (Glendale) ■ School expansion projects (Los Angeles) Air Quality and Climate Change Typically through the use of computer modeling, air quality assessments and greenhouse gas (GHG) emissions analyses are conducted to demonstrate regulatory compliance, assess baseline conditions, quantify project -related and cumulative impacts, and evaluate the net change in criteria and GHG emissions resulting from a project's or a facility's construction and operation. Studies routinely include the characterization of the project setting, quantification of construction and operational emissions, identification of mitigation measures, consistency assessments with applicable air quality management plans, and determinations of environmental significance. Recent Projects: ■ Freeway improvement projects and public right-of-way encroachment permits (Caltrans) ■ Regional shopping centers (San Bernardino County) ■ Big -box retail (Huntington Beach and La Quinta) ■ Industrial and warehousing projects (Irwindale) ■ Multi -family housing (Riverside) ■ Federally -assisted housing (Compton and Ontario) Biological Resource Assessment In order to demonstrate compliance with California and federal Endangered Species Acts (ESA), consulting biologists conduct general and focused species-specific studies to identify existing biotic resources, terrestrial and aquatic ecosystems, develop mitigation and compliance strategies, and formulate impact -avoidance strategies. Project biologists consult with State and federal regulators and prepare and process State and federal permits. Biological assessments include field surveys to fully characterize existing resources, identify vegetation communities, and determine the presence/absence of sensitive species and natural communities, and wildlife movement corridors. May 26, 2017 Page SOQ-3 Packet Pg. 293 If sensitive habitat areas are identified, additional field surveys are conducted to evaluate quantity, quality, composition, viability, and extent. EIS has successful managed general biological and habitat assessments, springtime biological and zoological surveys, focused species-specific surveys, and the delineation of State and federal jurisdictional waters. Recent Projects: ■ Resource assessments (Diamond Bar and Rialto) ■ Energy generation/transmission facilities (Escondido, Riverside County, and San Diego County) Cultural and Historic Resources Cultural resource assessments are performed to identify the presence or absence and to assess the potential significance of historic, prehistoric, and paleontological resources, demonstrate compliance with National Historic Preservation Act, and determine eligibility under the National Register of Historic Places. These studies routinely include records searches and field studies to identify the presence of known resources and assess the potential sensitivity of project sites. For projects located in culturally significant areas, impacts are identified and mitigation measures developed. During construction, EIS performs monitoring to ensure avoidance and facilitate salvage. Pursuant to Senate Bill 18 (Chapter 905, Statutes of 2004) and Assembly Bill 52 (Chapter 532, Statutes of 2014), EIS routinely performs outreach efforts and conducts consultation with the California Native American Heritage Commission and with applicable Native American tribal groups. Recent Projects: ■ National Register eligibility assessments (Yorba Linda) • Historic building demolition assessments (Los Angeles County, Diamond Bar, Whittier) ■ Park improvements projects (Glendale) Traffic Engineering EIS' consulting traffic engineers offer public and private -sector clients comprehensive range of engineering services, including the preparation of traffic impact assessments (TIA) conducted in accordance with the applicable congestion management programs (CMP) and TIA guidelines and recent CEQA-related court rulings, traffic and transportation modeling, traffic counts and transportation surveys, and parking demand studies. At a project level, EIS evaluates internal vehicular and pedestrian circulation patterns, parking layouts, neighborhood traffic intrusion, and transportation demand management (TDM). Environmental Impact Sciences Brea Canyon Road Boat and RV Storage 6.7.c EIS is familiar with the provisions of existing legislation (Senate Bill 743), requiring a significantly change in CEQA-based traffic analysis. As required thereunder, transportation impacts are assessed based on changes in vehicle miles traveled (VMT) rather than changes in the level of service (LOS). Recent Projects: ■ Industrial and warehouse projects (Irwindale) ■ Residential development (Diamond Bar) ■ Senior centers (Orange County) ■ Transit facilities (Covina) ■ Community facilities (Santa Ana) Visual Resource Analysis EIS prepares aesthetic analyses and visual resource assessment to assess project -induced changes to existing natural and altered landscapes. Photometric surveys are performed and computer -simulations presented. Studies have been performed to determine the intensity of lighting required for specific tasks and to evaluate the adequacy of ambient lighting relative to the visual acuity required for specific uses activities. EIS has contributed technical analysis to facility design and layout and establish operational parameters and lighting levels to minimize potential safety risk. Recent Projects: ■ Residential development (Azusa, Rialto, and Walnut) ■ Industrial and warehousing projects (Irwindale) ■ School projects (Los Angeles) ■ Recreational facilities (Glendale) ENVIRONMENTAL PERMITTING Most projects will require some level of consultation with resource agencies, including consultation and coordination as part of a project's environmental compliance program. EIS has extensive experience working with a broad array of local, State, and federal agencies to obtain discretionary project -level permits and approvals, including water quality and pollution discharge permits, endangered species "take" authorizations, and oak tree permits. THIRD -PARTY PEER REVIEWS EIS is often called upon to conduct detailed technical reviews of environmental compliance documents prepared by other consulting firms. Third -party reviews are conducted to assist public agencies demonstrate their independent judgment relative to information submitted by project proponents, to identify and correct potential deficiencies with those documents, to supplement the work performed by other consultants, and to support legal challenges to May 26, 2017 Page SOQ-4 Packet Pg. 294 environmental compliance activities conducted either by other jurisdictions or by the agency in which our clients have vested interests. Recent Projects: ■ General plan updates (Cypress) ■ Freeway widening projects (Seal Beach) ■ Residential development (Coachella) ■ Energy transmission facilities (Jurupa Valley) ■ Senior housing projects (Orange County) ■ Airport development and expansion projects (Irvine) ■ Sports facilities (Diamond Bar and Walnut) REPRESENTATIVE PROJECTS EIS has a proven track record in preparing planning studies and environmental documents for major planning, development, and infrastructure projects. A representative sampling illustrating the diversity of EIS' experience is presented below. Lytle Creek Ranch Specific Plan Prepared environmental documents for a 2,447 -acre specific plan located, in part, in unincorporated San Bernardino County and City of Redlands, authorizing 8,400 dwelling units, 850,000 square feet of commercial, office, and light industrial use, public recreational facilities, elementary and middle school sites, open space and biological resource conservation areas, and associated infrastructure facilities. The project includes the construction of revetments along Lytle Creek, spanning a distance of seven miles affecting sensitive habitats and species. City of Rialto Community Development Department Planning Division 150 South Palm Avenue Rialto, California 92376 (909) 421-7246 Lytle Creek North Master Plan Prepared environmental documents for a 650 -acre master plan project, authorizing the construction of 2,466 units, 678,500 square feet of commercial and industrial uses, and a 5 -million gallon/day wastewater treatment plant near Devore, including improvements to existing freeway ramps. County of San Bernardino Land User Services Department 385 N. Arrowhead Avenue, Third Floor San Bernardino, California 92415-0182 (909) 387-4124 Environmental Impact Sciences Brea Canyon Road Boat and RV Storage IKEA Superstore 6.7.c Prepared environmental documents for a 330,000 square foot multi-level retail store and warehouse facility, operated as a furniture and home accessories store and including an on-site restaurant. The project involved the demolition of an existing 180,000 square foot facility, allowing the project to be defined as the net physical change between the cessation of impacts attributable to one use and the new impacts attributable to the proposed use. The project included a detailed traffic study addressing on-site circulation patterns and impacts to local streets and freeway segments. City of Covina Community Development Department 848 South Barranca Avenue Covina, California 91723-2199 (626) 858-7214 Citrus Plaza/Mountain Grove Regional Mall Prepared environmental documents for a 1.85 million square foot regional mall on a 125 -acre site in unincorporated San Bernardino County and a Supplemental EIR for the provision of an on-site package water and wastewater treatment facility. The provision of a potable on-site water system required extensive analysis of impacts to groundwater resources, including groundwater contamination. Development activities included street improvements and consultation with Caltrans. County of San Bernardino Land Use Services 385 N. Arrowhead Avenue San Bernardino, California 92415 (909) 387-8311 Town Center Specific Plan Prepared environmental documents for the City of Covina's downtown core area. The specific plan created six new zoning districts and promoted mixed- use and transit -oriented development. In the absence of specific uses and/or pending development applications, a "trip budget" was established allowing for the development of 800 dwelling units and 490,000 square feet of mixed commercial, office, and light industrial development. The "trip budget" establishes an overall "trip cap" which offerred developers and local officials the flexibility to determine individual site-specific land uses, thus allowing market forces to dictate how and where development would occur and vehicle trips assigned. May 26, 2017 Page SOQ-5 Packet Pg. 295 City of Covina Community Development Department 125 East College Street Covina, California 91723-2199 (626) 858-7231 Park Place Specific Plan Prepared environmental documents for a 522 -acre specific plan located within a designated critical habitat for a federally -listed endangered species (coastal California gnatcatcher). The project included 492 dwelling units, a 34 -acre neighborhood park, two potable water storage reservoirs, and the off-site extension of an arterial highway in accordance with the "Los Angeles County Master Plan of Highways." Project implementation included the approval of a vesting tentative map, issuance of a conditional use permit and oak tree permit, annexation into a County maintenance district, and the formation of a County lighting and landscape district for the maintenance of lighting, open space, and recreational areas. In addition, the project included amendments to the "Los Angeles County General Plan and "Santa Clarita Valley Area Plan" and changes to the "General Development Policy Map" and "Land Use Policy Map."" Permits and approvals were also required from the United States Army Corps of Engineers, United States Fish and Wildlife Service, Regional Water Quality Control Board, State Water Resources Control Board, California Departments of Fish and Wildlife, William S. Hart Union School District, Sulfur Springs Union School District, Local Agency Formation Commission, and City of Santa Clarita. County of Los Angeles Department of Regional Planning 320 West Temple Street Los Angeles, California 90012 (213) 974-6461 Mountain Cove Prepared environmental documents for a 260 -acre master plan, including associated entitlements authorizing 350 units adjacent to the San Gabriel River and located within the inundation areas for Cogswell, Morris, and San Gabriel Reservoirs. The project included construction of two new bridge crossings, revetments and abutments, new flood control facilities, a one -million gallon water storage reservoir, and two sewer pump stations. EIS' technical analyses were subsequently incorporated by the City of Azusa into a comprehensive update to the "City of Azusa General Plan." Environmental Impact Sciences Brea Canyon Road Boat and RV Storage 6.7.c City of Azusa Community Development Department 213 E. Foothill Boulevard Azusa, California 91702 (626) 812-5247 Walnut Hills Master Plan Prepared environmental documents for a 550 -acre master -plan, hillside development, authorizing 268 single-family dwelling units, an 18 -hole golf course, and a one -million gallon water reservoir. The project, located adjacent to an operating landfill, included major landform alterations. City of Walnut Community Development Department 21201 La Puente Road Walnut, California 91789-2018 (909) 595-7543 EI Toro Reservoir Prepared environmental documentation for a dam enlargement project, increasing the existing 233 - million gallon capacity of the EI Toro Reservoir (Mission Viejo) by 52 million gallons. The project included the installation of an impervious linear system, replacement of the existing floating cover with a new impervious geo-membrane liner system, and the upsizing of the existing outlet system and transmission pipeline, including outlet facilities, a 4,200 -foot 24 -inch pipeline, disinfection chemical injection pumps, and 24 -inch pipeline from the inlet/ outlet facility to a point of connection with the Santa Margarita Water District's pipeline booster station. EI Toro Water District 24251 Los Alisos Boulevard Lake Forest, California 92630 (949) 837-7050 Park and Recreational Facilities Prepared numerous environmental documents for both new and expanded parks and other public facilities. Projects have included the formulation of noise mitigation for improvements to the Glendale Civic Auditorium, the formulation of lighting standards for individual recreational facilities, permitting of new neighborhood parks, and improvements to existing local and regional parks. Additional park and recreation -related environmental consulting services have included the preparation of historic resource assessments, construction -term May 26, 2017 Page SOQ-6 Packet Pg. 296 archaeological monitoring, resource recovery, and the performance of sports lighting analyses from park and other open space areas. City of Glendale Parks, Recreation and Community Services 1621 Canada Boulevard Glendale, California 91206-4393 (818) 548-6421 REFERENCES Joe Kulilowski, President GENTERRA Consultants 15375 Barranca Parkway, Building L Irvine, California 92618 (949)753-8766 Deborah Linn, Principal Linn & Associates 826 Molino Avenue Long Beach, CA 90804-4767 (562)433-9444 The following individuals can be contacted to obtain Hardy Strozier, Esq. comments and critiques regarding our firm's work The Planning Associates products, understanding of the regulatory process, 110 N. Lincoln Avenue, Suite 302 and professionalism of client representations: Corona, California 92882 (951)444-5600 James DeStefano, City Manager City of Diamond Bar Office of the City Manager 21810 E. Copley Drive Diamond Bar, California 91765-4178 (909) 860-2489 David Doyle, City Manager City of Aliso Viejo Office of the City Manager 12 Journey, Suite 100 Aliso Viejo, California 92656 (949) 425-2500 Edison Jaffery, Air Quality Specialist California Department of Transportation District 8 - Office of Encroachment Permits 464 W. 4th Street, MS 619 San Bernardino, California 92401-1400 (909) 383-6903 Sean Crumby, City Engineer City of Long Beach Department of Public Works 333 W. Ocean Boulevard Long Beach, California 90802 (562) 570-6383 Gus Romo, Director City of Irwindale Community Development Department 5050 North Irwindale Irwindale, California 91706 (626) 430-2206 Geoffrey Smith, Director of Operations Lennar Homes of California 980 Montecito Drive, Suite 302 Corona, California 92879 (951) 817-3517 Environmental Impact Sciences Brea Canyon Road Boat and RV Storage M. Katherine Jenson, Attorney Rutan & Tucker 611 Anton Boulevard, Suite 1400 Costa Mesa, California 92626-1998 (714) 641-3413 Susan Hori, Attorney Manatt, Phelps & Phillips, LLC 695 Town Center Drive, 14th Floor Costa Mesa, California 92626 (714) 371-2528 Michelle Ouellette, Attorney Best Best & Krieger 3390 University Avenue, 5th Floor Riverside, California 92501 (951)826-8373 STANDARD RATE SCHEDULE Position Principal Senior Engineer Senior Planner/Scientist Associate Engineer Associated Planner/Scientist Assistant Engineer Planner/Scientist Word Processor Technician Support Services 6.7.c Rates $185.00 175.00 150.00 125.00 100.00 75.00 85.00 65.00 50.00 35.00 All direct costs will be billed at cost-plus twenty (20) percent. Automobile mileage will be billed at a rate of $0.575 per mile and travel time for personnel will be billed at the designated rate. All invoices are payable within thirty (30) days of receipt and, will be submitted monthly for all work in progress. May 26, 2017 Page SOQ-7 Packet Pg. 297 CURRICULUM VITAE Peter Lewandowski, Principal Areas of Expertise • Urban and Regional Planning • Entitlement Services • CEQA/NEPA Documentation • Regulatory Compliance • Mitigation Monitoring • Public Participation Years of Experience • 35+ Years Licensing and Affiliations • American Institute of Certified Planners • California Real Estate Broker (Inactive) Education • Master's Degree, Urban & Regional Planning California State Polytechnic University, Pomona • Master's Degree, Architecture (IP) California State Polytechnic University, Pomona • Construction Management Certificate University of California, Irvine • Bachelors of Arts Degree, Social Ecology University of California, Irvine Awards • Congressional Award of Professional Recognition United States Congress, Washington DC • City Tile (Outstanding Public Service Award) City of Diamond Bar ■ Professional Proclamation EI Toro Reuse Planning Authority Experience ■ Ultrasystems Engineers & Constructors, Inc. LG&E Power Systems, Inc. (Fortune 500) Director or Planning/Environmental Services ■ Ultrasystems Environmental, Inc. Founder / Principal / Chairman of the Board ■ The Nevada Hydro Company, Inc. President ■ Environmental Impact Sciences (EIS) Founder/ Principal Environmental Impact Sciences Brea Canyon Road Boat and RV Storage 6.7.c Mr. Lewandowski routinely works with local agencies, developers, merchant builders, and both public and private legal counsels in the preparation and processing of high-quality environmental documents that fulfill statutory and regulatory requirements, secure added value, overcome environmental constraints, incorporate reasonable environmental protection, and provide a legally defensible and informative basis for sound public action. Mr. Lewandowski is responsible for securing requisite entitlements for both public and private - sector projects. Public -sector projects have included general/specific/precise plans, major public projects, and regional/local infrastructure improvements. Mr. Lewandowski has prepared a wide array of planning documents, including general plan amendments, zone changes, conditional use permits and variances and has drafted general plan elements, ordinances, and resolutions for adoption by local municipalities. For the private section, Mr. Lewandowski has prepared and processed environmental documents and secured regulatory permits for a wide range of project. Residential experience has included single - and multi -family residential, mixed-use, and transit - oriented development, and historic preservation. Non-residential projects have included regional malls, downtown revitalization projects, big -box commercial development and offices, distribution centers, warehouse, manufacturing, industrial, and institutional projects. Infrastructure projects have included regional infrastructure improvements, sewer treatment plants, water storage facilities, energy generation, and high-voltage transmission projects. Recreational facilities have included regional parks, bicycle trails, sports complexes, and public auditoriums. Mr. Lewandowski has authorized literally hundreds of impact reports/statements, negative declarations, and environmental assessment, including the preparation of all corresponding notices, findings, and statements of overriding consideration. Mr. Lewandowski has authorized community-based and project -specific technical studies encompassing such diverse disciplines as acoustics, air quality, climate change, agricultural resources, biological resources, planning and land use, mineral resources, public services, and community facilities. Mr. Lewandowski is often called upon by public agency attorneys and by private counsel to conduct independent technical analyses, to perform third - party reviews, and to provide CEQA-based litigation support services. May 26, 2017 Page SOQ-8 Packet Pg. 298 Environmental Impact Sciences 26051 Via Concha Mission Viejo, California 92691-5614 (949) 837-1195 6.7.c Packet Pg. 299 CITY COUNCIL 7.1 Agenda #: 7.1 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: TENTATIVE PARCEL MAP NO. 74368 (PLANNING CASE NO. PL2017-25) PROPOSED THREE -LOT SUBDIVISION AT 21680-21688 GATEWAY CENTER DRIVE (LOS ANGELES COUNTY ASSESSOR'S PARCEL NUMBER 8293-050-002). STRATEGIC GOAL: Open, Engaged & Responsive Government :1*461kh1IT, l;IZIUL11Is] ►A Receive the staff report; Open the Public Hearing; Receive Public Testimony; Close the Public Hearing; and, Adopt Resolution No. 2017 -XX. SUMMARY: The applicant is requesting approval of a Tentative Parcel Map to subdivide a 13.35 - acre parcel, developed as a two -building office complex, into three separate parcels. No physical changes to the subject property are proposed. The proposed subdivision will result in the creation of separate parcels for each building, and a third parcel to create a common -interest lot encompassing the existing parking and other common areas. BACKGROUND: The subject property is located within the Gateway Corporate Center ("Gateway"). It is a peninsular parcel, bounded on three sides by Gateway Center Drive and Copley Drive, and by the AQMD Government Center to the east. The subject property is zoned Business Office (OB) with underlying General Plan designation of Professional Office. On September 12, 2017, the Planning Commission, by a 5-0 vote, adopted Resolution No. 2017-25 (Attachment 3) recommending that the City Council approve the proposed Tentative Parcel Map, subject to conditions. Packet Pg. 300 7.1 Project Description As stated, and illustrated below, the proposed subdivision will result in the creation of three separate parcels. Parcels 1 and 2 are intended to sequester the buildings to facilitate their individual sale or financing. Parcel A is intended to be recorded as a common -interest lot with undivided ownership between the owners of Parcels 1 and 21. CC&Rs would be recorded concurrently with the final parcel map to establish property management and financial obligations for the maintenance of the subject property in perpetuity. 1 Common -interest parcels are designated by letters (referred to as "lettered" lots), while individually -owned parcels are numerically designated. Packet Pg. 301 7.1 4�„ i 1.I Wez.eawirrawmdF' uiov.xiart I i.. TYPICAL ROADWAY SECTION sxfff� T �� PARCEL 2 I/ PARCEL 1 C ..x... d'E PARCEL "A" X�/ Ladaoxwr �E I _f 90 r f .St-SEQ!' tom' R ea2m — — Wf 4 .iiL ;qH Rlf �, xixG 6PKE Proposed Tentative Parcel Map ANALYSIS: The Subdivision Process The division of land for the purpose of sale, lease or financing is governed by the Subdivision Map Act and DBMC Title 21 ("Subdivision Code"). A tentative map prescribes how the land is to be subdivided. The Subdivision Code establishes the minimum standards for the design of the lots, and the public improvements which serve them. When the City considers a tentative map request, it must make findings mandated by state law for approval or denial of the map. The City Council is the final decisionmaking body for tentative map applications. Before the Council may consider a tentative map request, the Planning Commission must first conduct a public hearing, and adopt a resolution recommending that the Council approve or deny the request. Packet Pg. 302 After a tentative map is approved, a precisely -surveyed final map is prepared. If the City Engineer finds the final map to be in substantial conformance with the tentative map, and all conditions of tentative map approval have been fulfilled, the City Council is required to approve the final map as a ministerial action. The final map is then recorded with the Los Angeles County Recorder's Office. Conformance with Subdivision Design Standards The proposed tentative map is in conformance with the Subdivision Code's design standards. A detailed analysis of its conformity with the Subdivision Code is provided in the attached Planning Commission staff report (Attachment 4). NOTICE OF PUBLIC HEARING: Public hearing notices were mailed to property owners within a 700 -foot radius of the project site on October 6, 2017, and the notice was published in the Inland Valley Daily Tribune and San Gabriel Valley Tribune newspapers on October 6, 2017. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. No public comments or inquiries pertaining to this matter were received up to the time that this staff report was published. ENVIRONMENTAL ASSESSMENT: This project is Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15301(k) of the CEQA Guidelines. Section 15301(k) expressly states that no environmental review is required for the subdivision of existing commercial buildings where no physical changes occur. PREPARED BY: ayu akajima, Associat fanner 10/17/2017 REVIEWED BY: 1,09,4 f 6mlla etJJ~, Grfcj Lee, enior Planner 9/26/2017 Gr Gubma ommuni Development Director 101212017 Attachments: 1. 7.1.a City Council Resolution No 2017 -XX 7.1 Packet Pg. 303 2. 7.1.b Tentative Parcel Map No. 74368 3. 7.1.c Planning Commission Resolution No. 2017-25 4. 7.1.d Planning Commission Staff Report dated September 12, 2017 7.1 Packet Pg. 304 7.1.a CITY COUNCIL RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING TENTATIVE PARCEL MAP NO. 74368 TO SUBDIVIDE AN EXISTING 13.35 GROSS ACRE LOT CONSTRUCTED WITH TWO EXISTING 3 -STORY OFFICE BUILDINGS INTO THREE SEPARATE PARCELS LOCATED AT 21680 AND 21688 GATEWAY CENTER DRIVE, DIAMOND BAR, CALIFORNIA (APN 8293-050-002). A. RECITALS 1. The property owner, BSP Senita Gateway Center LLC, and applicant, Fuscoe Engineering, have filed an application for Tentative Parcel Map No. PL2017-25 to create a three -lot commercial office subdivision from a single parcel. Hereinafter in this resolution, the subject Tentative Parcel Map shall be referred to as the "Project." 2. The subject property consists of 581,483 square feet (13.35 acres), and is fully developed with two 3 -story office buildings, an 864 -space parking lot, and associated improvements. The subject property is located in the Business Office (OB) zone with an underlying General Plan land use designation of Professional Office. 3. The current legal description of the subject property is Lot 2 of Tract No. 39679. The Assessor's Parcel Number is 8293-050-002. 4. Because the subject property is already developed, the primary intent of the proposed subdivision is to enable the lease, sale or financing of individual buildings. No new construction will take place and there will be no physical changes to the building and property. The proposed subdivision will result in the creation of separate parcels for each building, and the third parcel is for the associated parking lot and other common areas which will continue to serve both buildings under a shared use agreement controlled by Covenants, Conditions, and Restrictions (CC&Rs). 5. Notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers on September 1, 2017. Public hearing notices were mailed to property owners within a 700 -foot radius of the project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board and the notice was posted at three other locations within the project vicinity. 6. On September 12, 2017, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the Planning Commission recommended that the City Council approve the Project, subject to conditions. Packet Pg. 305 7.1.a 7. On October 17, 2017, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. 8. The documents and materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21810 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 1. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct; and 2. The Project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of 15301 (k) (Subdivision of Existing Commercial Buildings, Where No Physical Changes Occur) of the CEQA Guidelines. No further environmental review is required. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 21.20.080, this City Council hereby makes the following findings: 1. The City Council hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before this City Council that the project proposed herein will have the potential of an adverse effect on wild life resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5(d) of Title 14 of the California Code of Regulations; Tentative Map Findings: Pursuant to Subdivision Code Section 21.20.080 of the City's Subdivision Ordinance, the City Council makes the following findings: a. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the general plan and any applicable specific plan: The Project involves the subdivision of an existing 581,483 square -foot (13.35 acre) lot developed with two existing 3 -story office buildings into three separate parcels. No new construction will take place and there will be no physical changes to the building and property. The proposed 2 City Council Resoluti Packet Pg. 306 7.1.a subdivision will result in the creation of separate parcels for each building, and the third parcel is for the associated parking lot and other common areas which will continue to serve both buildings under a shared use agreement controlled by Covenants, Conditions, and Restrictions (CC&Rs). The property is zoned Business Office (OB), and the underlying General Plan land use designation is Professional Office. The site is already developed and the proposed subdivision is in compliance with the City's General Plan, Design Guidelines and development standards. b. The site is physically suitable for the type and proposed density of development: The subject property is already improved with existing buildings. No new construction will take place, no physical changes to the buildings or property are proposed, and no changes in land use are proposed. C. The design of the subdivision or the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat: As stated, the subject property is already developed. The act of creating parcels on the subject property for the purpose of lease, sale or financing will have no material effect on fish, wildlife or their habitats. d. The design of the subdivision or type of improvements will not cause serious public health or safety problems: The proposed subdivision will not interfere with vehicular or pedestrian movements, such as access or other functional requirements of the existing commercial buildings. The site is already developed and there will be no physical changes to the building and property. The Project is required to comply with all conditions within the approved resolution, and the Building and Safety Division and Public Works Departments, and Los Angeles County Fire Department requirements. Through the permit and inspection process, the referenced agencies will ensure that the Project is not detrimental to the public health, safety or welfare or materially injurious to the properties or improvements in the vicinity. e. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large for access through or use of, property within the proposed subdivision: The proposed subdivision will not interfere with existing access from the intersection at Corporate Center Drive and Valley Vista Drive. Access to Parcels 1 and 2 will be provided through Parcel A. Parcel A will provide reciprocal use and control, and shall have common ownership between the proposed Parcels 1 and 2. The applicant is required to record a Reciprocal Easement Agreement for parking, access, landscaping and drainage purposes with the Los Angeles County Recorder's Office prior 3 City Council Resoluti Packet Pg. 307 7.1.a to final map approval. f. The discharge of sewage from the proposed subdivision into the community sewer system would not result in violation of existing requirements prescribed by the California Regional Water Quality Control Board: The project site shall continue to be served by a separate sewer lateral which shall not cross any other lot lines. In the event that it is determined that the lot is not serviced by a separate independent sewer lateral, joint sewer maintenance and sewer line easements which cross the lot lines shall be identified in the joint agreements between properties. Therefore, no further environmental review is required. g. A preliminary soils report or geologic hazard report does not indicate adverse soil or geologic conditions: The property is already improved with existing buildings, therefore, no soils report or geologic reports are required. h. The proposed subdivision is consistent with all applicable provisions of the City's Subdivision Ordinance, the Development Code, and the Subdivision Map Act: The proposed subdivision is consistent with the City's Subdivision Ordinance, Subdivision Map Act, and applicable Development Code. The existing buildings comply with all required setbacks and development code regulations. 2. Based on the findings and conclusions set forth herein, the City Council hereby approves Tentative Parcel Map No. 74368, subject to the following conditions and the attached Standard Conditions of Approval: a. GENERAL 1. The approval of Tentative Parcel Map No. PL2017-25 expires within three years from the date of approval if the use has not been exercised as defined per Diamond Bar Municipal Code Section (DBMC) 21.20.140. The applicant may request in writing for a three year time extension if submitted to the City no less than 60 days prior to the approval's expiration date, subject to DBMC 21.20.150 for City Council approval; 2. The applicant shall comply with the requirements of City Planning, Building and Safety Divisions, Public Works Department, and the Los Angeles County Fire Department; 3. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Tentative Parcel Map 4 City Council Resoluti Packet Pg. 308 :7 The City Clerk shall: No. 74368, at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicant pay the remaining City processing fees, school fees and fees for the review of submitted reports; 4. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations; and 5. Standard Conditions. The applicant shall comply with the standard development conditions attached hereto. TENTATIVE PARCEL MAP CONDITIONS 1. Approval of the Tentative Parcel Map is for subdivision of land only. No land use or development entitlements are expressed or implied; 2. Prior to final map approval, the CC&Rs or other governing document shall include an agreement that the three parcels shall continue to operate as an integrated development (i.e., a single "site"); and 3. Approval of Tentative Parcel Map No. 74368 shall not be interpreted as repealing, abrogating, or annulling any private easement, covenant, or dual restriction imposed on the subject property. (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution, by certified mail, to: Kimberly Kanen, BSP Senita Gateway Center, LLC, 3501 Jamboree Road, #4200, Newport Beach, CA 92660, and Kurt Troxell, Fuscoe Engineering, 16795 Von Karman #100, Irvine, CA 92606 APPROVED AND ADOPTED THIS 17TH DAY OF OCTOBER 2017, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. Jimmy Lin, Mayor 7.1.a 5 City Council Resoluti Packet Pg. 309 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the City Council of the City of Diamond Bar, at a regular meeting of the City Council held on the 17th day of October 2017, by the following vote: AYES: Commissioners: NOES: Commissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 7.1.a 6 City Council Resoluti Packet Pg. 310 7.1.a l TY,. I Irl COMMUNITY DEVELOPMENT DEPARTMENT 1989 STANDARD CONDITIONS USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW AND REMODELED STRUCTURES PROJECT #: Tentative Parcel Map No. PL 2017-25 SUBJECT: To subdivide an existing 581,483 square -foot (13.35 gross acre) lot constructed with two existing 3 -story office buildings into three separate parcels. PROPERTY Kimberly Kanen OWNER(S): BSP Senita Gateway Center, LLC 3501 Jamboree Road, #4200 Newport Beach, CA 92660 APPLICANT: Kurt Troxell Fuscoe Engineering 16795 Von Karman #100 Irvine, CA 92606 LOCATION: 21680 and 21688 Gateway Center Drive, Diamond Bar, CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS 1. In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Tentative Parcel Map No. PL2017-25 brought within the time period provided by Government Code Section 66499.37 or any claim, action or proceeding alleging subdivision of the property is prohibited by contract, Covenants, Conditions, and Restrictions, or similar instruments. In the event the city and/or its officers, agents and employees are made a party of any such action: 7 City Council Resoluti Packet Pg. 311 7.1.a (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. The subdivider/applicant shall remove the public hearing notice board within three days of this project's approval. 3. Approval of this request shall not waive compliance with all sections of the Development Code, all applicable City Ordinances, and any applicable Specific Plan in effect at the time of grading and building permit issuance. B. FEES/DEPOSITS 1. Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, and Public Works Department) at the established rates, prior to issuance of building or grading permit (whichever comes first), as required by the City. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to issuance of grading or building permit, whichever comes first. C. SOLID WASTE 1. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. 2. Trash receptacles are required and shall meet City standards. The final design, locations, and the number of trash receptacles shall be subject to Planning Division review and approval prior to the issuance of building permits. 3. If no centralized trash receptacles are provided, all trash pick-ups shall be for individual units with all receptacles shielded from public view. 4. Central trash enclosures shall be equipped with recycling receptacles. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839-7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. All existing ADA parking, curb ramps, and paths of travel shall be maintained. 2. Any alterations to the parking area shall be subject to upgrades of existing ADA features to current Building Code. 8 City Council Resoluti Packet Pg. 312 7.1.a APPLICANT SHALL CONTACT THE PUBLIC WORKS/ENGINEERING DEPARTMENT AT (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS 1. A title report/guarantee showing all fee owners, interest holders, and nature of interest shall be submitted for final map plan check. An updated title report/guarantee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval. 2. Prior to final map approval, written certification that all utility services and any other service related to the site shall be available to serve the proposed project and shall be submitted to the City. Such letters shall be issued by the district, utility and cable television company, within thirty (30) days prior to final map approval. 3. Prior to final map approval surety shall be posted guaranteeing completion of monumentation as deemed applicable. 4. Easements for disposal of drainage water onto or over adjacent parcels shall be delineated and shown on the final map, or addressed in the CC&R's or other governing document, as approved by the City Engineer. 5. Applicant shall label and delineate on the final map, or within the CC&R's or other governing document, any private drives or fire lanes to the satisfaction of the City Engineer. 6. The Final Map, CC&R's or other governing document shall address reciprocal access and parking for all property owners. 7. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map. Permission shall be obtained from each utility company for any grading or construction over existing easements. 8. After the final map records, applicant shall submit to the Public Works/Engineering Department, at no cost to the City, a reproducible PDF copy of the recorded map. Final approval of the public improvements shall not be given until the copy of the recorded map is received by the Public Works/Engineering Department. 9. Applicant shall contribute funds to a separate engineering trust deposit against which charges can be made by the City or its representatives for services rendered. Charges shall be on an hourly basis and shall include any City administrative costs. 10. All activities/improvements proposed for Tentative Tract 74368 shall be wholly contained within the boundaries of the map. Should any off-site activities/ 9 City Council Resoluti Packet Pg. 313 7.1.a improvements be required, approval shall be obtained from the affected property owner and the City as required by the City Engineer. 11. Addresses for each lot shall be submitted for review and approval by the Public Works/Engineering Department prior to Final Map Approval. 12. Parcels 1 and 2 shall have separate addresses. Apply for a change of address with the Public Works Department prior to Final Map Approval. B. DRAINAGE 1. Maintenance plan/program of all on-site facilities shall be incorporated into the CC&R's or other governing document. END 10 City Council Resoluti Packet Pg. 314 R/W R/W (LOT 2) 6.0' 6.0' 12' PAINTED MEDIAN LANE EXISTING FIRE HYDRANT TYPICAL ROADWAY SECTION A=22°39'14" L=214.30' EXISTING GATEWAY CENTER DRIVE/COPLEY DRIVE R=542.00' PUBLIC STREET T=108.60' EXISTING FIRE HYDRANT_ — — — — / EXISTING UTILITY LID - / EXISTING R SER EXISTING STAIRS -\ EXISTING FIRE HYDRANT i 0 L 3 I I EXISTING FIRE DCA & FDC I EXISTING FIRE HYDRANT A=218`02'25" L=1172.10' R=308.00' T=893.50' .,,, II �==Jhlhk FUSCOE E N G I N E E R I N G 16795 Von Karman, Suite 100, Irvine, California 92606 tel 949.474.1960 o fax 949.474.5315 o www.fuscoe.com EXISTING FIRE HYDRANT / "-EXISTING FIRE HYDRANT ?"X °D 111w 60' 0' 30' 60' SCALE: 1 " = 60' i eb �i EXISTING FIRE HYDRANT D=12`58'04" L=82.61' / R=365.00' / T=41.50'-\ GOLDEN SPRINGS ROAD Jam% Off\/ SOUTH COAST AIR QUAILITY MANAGEMENT DISTRICT PARCEL NO. 8293-050-900 I k r'�"-/ te l 1 — — 181 .Uv pRIVE / Ngo°34 13 RING COPEEY / BASIS OF BEAR — A=26°20' 10" L=210.52' R=458.00' T=107.20' PARCEL AREA / EXISTING FIRE AVERAGE � �s, GROSS (AC) HYDRANT PARCEL WIDTH A=31 °36'25" LEGEND: PARCEL 1 L=332.09' 328' 52,143 PROPOSED PROPERTY LINE / R=602.00' 159' - - EXISTING BOUNDARY LINE (LOT 2) T=170.40' PARCEL A EXISTING CENTERLINE - - - - - - - - - EXISTING EASEMENT LINE / 477,329 10.95 ADJACENT STREET R/W EXISTING RED CURB (NO FIRE SIGNS ON SITE) TOTAL PARCEL (R1) INDICATES RECORD PER TRACT 39679 13.35 AREA (k HANDICAP PARKING SPACE (13.35)R1 � AREA LIGHT PARCEL AREA PARCEL AVERAGE AVERAGE GROSS (SF) GROSS (AC) GROSS FLOOR AREA — PARCEL 2 PARCEL WIDTH PARCEL DEPTH * NET FLOOR AREA — PARCEL 1 87,069 PARCEL 1 159' 328' 52,143 1.20 PARCEL 2 159' 328' 52,143 1.20 PARCEL A (PARKING LOT N/A N/A 477,329 10.95 RECIPROCAL USE) TOTAL PARCEL 581,483 13.35 AREA (13.35)R1 P pR P� GENS SITE OWNER: BSP SENITA GATEWAY CENTER, LLC c/o BUCHANAN STREET PARTNERS, L.P. 3501 JAMBOREE RD., STE. 4200 NEWPORT BEACH, CA 92660 SURVEYOR'S STATEMENT: THIS MAP WAS PREPARED BY ME UNDER MY DIRECTION AND WAS COMPILED FROM RECORD DATA IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES AT THE REQUEST OF BSP SENITA GATEWAY CENTER, LLC, IN JANUARY 2017. �' v 8/10/2017 KURT R. TROXELL, LS 7854 DATE PURPOSE: -1kXXy- '-- THIS PROPOSAL SEEKS ENTITLEMENT FOR THE SUBDIVISION OF LOT 2 (TRACT NO. 39679) OF THE GATEWAY CORPORATE CENTER PLANNED DEVELOPMENT SITE INTO 3 PARCELS. TWO OF THE PARCELS (PARCEL 1 AND 2) ARE FOR THE SEPARATION OF THE TWO EXISTING 89,500 SF (GROSS) OFFICE BUILDINGS FOR SALE, LEASE, AND FINANCING PURPOSES. THE THIRD PARCEL (PARCEL A) IS TO PROVIDE FOR RECIPROCAL USE AND CONTROL, AND COMMON OWNERSHIP BETWEEN PARCELS 1 & 2, OVER THE EXISTING SURROUNDING PARKING LOT AND EXISTING SINGLE ENTRY DRIVE FROM CORPORATE CENTER DRIVE LOCATED ON WESTERLY SIDE OF THE SITE. NO NEW CONSTRUCTION WILL TAKE PLACE. AND THERE WILL BE NO PHYSICAL CHANGES TO THE BUILDINGS OR PROPERTY WITH THIS PROPOSAL. NO IMPROVEMENTS ARE TO TAKE PLACE AS PART OF THIS PROPOSAL. THEREFORE IMPROVEMENT PLANS, PADS, GRADING, CONTOURS, DRAINAGE, BUILDING/FLOOR PLANS, ELEVATIONS, MATERIALS, OR LANDSCAPING PLANS ARE NOT APPLICABLE AND ARE NOT PROVIDED HEREWITH. ALL TREES WITHIN THIS PROJECT ARE TO BE PRESERVED. EXISTING PROPERTY USAGE: EXISTING LAND USE: OB—OFFICE/BUSINESS PROPOSED LAND USE: PARCEL 1: OB—OFFICE/BUSINESS PARCEL 2: OB—OFFICE/BUSINESS PARCEL A: OB—OFFICE/BUSINESS SITE IS DESIGNATED AS LOT 2 AS GOVERNED UNDER THE GATEWAY CORPORATE CENTER DESIGN GUIDELINES. EASEMENT NOTES: O1 STORM DRAIN & STORM DRAIN INGRESS/EGRESS EASEMENT PER MAP BOOK 1083, PAGE 14 BASIS OF BEARING: BEARINGS ARE BASED ON THE CENTERLINE OF COPLEY DRIVE AS BEING N80°34'13"E PER TRACT NO. 39679 LEGAL DESCRIPTION: LOT 2, OF TRACT NO. 39679, IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 1083 PAGES 14 TO 23 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. ACCESS: A JOINT ACCESS AGREEMENT RUNNING WITH THE LAND SHALL BE RECORDED BY THE OWNERS OF ALL PARCELS. PARKING: A JOINT PARKING AGREEMENT RUNNING WITH THE LAND SHALL BE RECORDED BY THE OWNERS OF ALL LOTS. BUILDING AREA TOTAL PARKING STALLS 864 STALLS GROSS FLOOR AREA — PARCEL 1 89,495 SF GROSS FLOOR AREA — PARCEL 2 89,499 SF * NET FLOOR AREA — PARCEL 1 87,069 SF * NET FLOOR AREA — PARCEL 2 86,977 SF PARKING TOTAL PARKING STALLS 864 STALLS TOTAL PARKING REQUIREMENT OFFICE/INDUSTRIAL (1/250 SF NET) 696 STALLS a Q * NET FLOOR AREA IS DEFINED AS THE AREA WITHIN THE EXTERIOR BUILDING FACADE EXCLUSIVE OF AIR SHAFTS, E ELEVATOR SHAFTS, RESTROOMS AND 1ST FLOOR LOBBY a (PER GATEWAY CORPORATE CENTER DESIGN GUIDELINES) TENTATIVE C, 0 7) PARCEL MAP i NO. 743680 c BEING ALL OF LOT 2 TRACT NO. 39679, BOOK 1083, PAGE 14 IN THE CITY OF DIAMOND BAR, IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, IN THE OFFICE OF THE COUNTY RECORDER IN SAID COUNTY M FOR FINANCE/CONVEYANCE PURPOSES ONLY .a 07/12/2017 Packet Pg. 315 7.1.c PLANNING COMMISSION RESOLUTION NO. 2017-25 -- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL- APPROVE TENTATIVE PARCEL MAP NO. 74368 TO SUBDIVIDE AN EXISTING 13.36 GROSS ACRE LOT CONSTRUCTED WITH TWO EXISTING 3 -STORY OFFICE BUILDINGS INTO THREE SEPARATE PARCELS LOCATED AT 21680 AND 21688 GATEWAY CENTER DRIVE, DIAMOND BAR, CALIFORNIA (APN 8293-050-002). A. RECITALS The property owner, BSP Senita Gateway Center LLC, and applicant, Fuscoe Engineering, have filed an application for Tentative Parcel Map No. PL2017-25 to create a three -lot commercial office subdivision from a single parcel. Hereinafter in this resolution, the subject Tentative Parcel Map shall be referred to as the "Project." 2. The subject property consists of 581,483 square feet (13.35 acres), and is fully developed with two 3 -story office buildings, an 864 -space parking lot, and associated improvements. The subject property is located in the Business Office (OB) zone -with an underlying General Plan land use designation of Professional Office. 3. The current legal description of the subject property is Lot 2 of Tract No. 39679 The Assessor's Parcel Number is 8293-050-002. 4. Because the subject property is already developed, the primary intent of the proposed subdivision is to enable the lease, sale or financing of individual buildings. No new construction will take place and there will be no physical changes to the building and property. The proposed subdivision will result in the creation of separate parcels for each building, and the third parcel is for the associated parking lot and other common areas which will continue to serve both buildings under a shared use agreement controlled by Covenants, Conditions, and Restrictions (CC&Rs). 5. Notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers on September 1, 2017. Public hearing notices were mailed to property owners within a 700 -foot radius of the project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board and the notice was posted at three other locations within the project vicinity; 6. On September 12, 2017, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date; and Packet Pg. 316 7.1.c 7. The documents and materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21810 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. The Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct; and 2. The Project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of 15301 (k) (Subdivision of Existing Commercial Buildings, Where No Physical Changes Occur) of the CEQA Guidelines. No further environmental review is required. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 21.20.080, this Planning Commission hereby recommends that the City Council make the following findings: 1. The Planning Commission hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before this Planning Commission that the project proposed herein will have the potential of an adverse effect on wild life resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5(d) of Title 14 of the California Code of Regulations; Tentative Map Findings: Pursuant to Subdivision Code Section 21.20.080 of the City's Subdivision Ordinance, the Planning Commission recommends that the City Council make the following findings: a. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the general plan and any applicable specific plan: The Project involves the subdivision of an existing 581,483 square -foot (93.35 acre) lot developed with two existing 3 -story office buildings into three separate parcels. No new construction will take place and there will be no physical changes to the building and property. The proposed subdivision will result in the creation of separate parcels for each 2 PC Resoluti Packet Pg. 317 7.1.c building, and the third parcel is for the associated parking lot and other common areas which will continue ,to serve both buildings under a shared use agreement controlled by Covenants, Conditions, and Restrictions (CC&Rs). The property is zoned Business Office (OB), and the underlying General Plan land use designation is Professional Office. The site is already developed and the proposed subdivision is in compliance with the City's General Plan, Design Guidelines and development standards. b. The site is physically suitable for the type and proposed density of development: The subject property is already improved with existing buildings. No new construction will take place, no physical 'changes to the buildings or property are proposed, and no changes in land use are proposed. C. The design of the subdivision cause substantial environmental habitat: or the proposed improvements will not damage or injure fish or wildlife or their As stated, the subject property is already developed. The act of creating parcels on the subject property for the purpose of lease, sale or financing will have no material effect on fish, wildlife or their habitats. d. The design of the subdivision or type of improvements will not cause serious public health or safety problems: The proposed subdivision will not interfere with vehicular or pedestrian movements, such as access or other functional requirements of the existing commercial buildings. The site is already developed and there will be no physical changes to the building and property. The Project is required to comply with all conditions within the approved resolution, and the Building and Safety Division and Public Works Departments, and Los Angeles County Fire Department requirements. Through the permit and inspection process, the referenced agencies will ensure that the Project is not detrimental to the public health, safety or welfare or materially injurious to the properties or improvements in the vicinity. e. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large for access through or use of, property within the proposed subdivision: The proposed subdivision will not interfere with existing access from the intersection at Corporate Center Drive and Valley Vista Drive. Access to Parcels 1 and 2 will be provided through Parcel A. Parcel A will provide reciprocal use and control, and shall have common ownership between the proposed Parcels 1 and 2. The applicant is required to record a Reciprocal Easement Agreement for parking, access, landscaping and drainage purposes with the Los Angeles County Recorders Office prior to final map approval. 3 PC Resolution Packet Pg. 318 7.1.c f. The discharge of sewage from the proposed subdivision into the community sewer system would not result in violation of existing requirements prescribed by the California Regional Water Quality Control Board: The project site shall continue to be served by a separate sewer lateral which shall not cross any other lot lines. In the event that it is determined that the lot is not serviced by a separate independent sewer lateral, joint sewer maintenance and sewer line easements which cross the lot lines shall be identified in the joint agreements between properties. Therefore, no further environmental review is required. g. A preliminary soils report or geologic hazard report does not indicate adverse soil or geologic conditions: The property is already improved with existing buildings, therefore, no soils report or geologic reports are required. h. The proposed subdivision is consistent with all applicable provisions of the City's Subdivision Ordinance, the Development Code, and the Subdivision Map Act: The proposed subdivision is consistent with the City's Subdivision Ordinance, Subdivision Map Act, and applicable Development Code. The existing buildings comply with all required setbacks and development code regulations. 2. Based on the findings and conclusions set forth herein, the Planning Commission hereby recommends that the City Council approve Tentative Parcel Map No. 74368, subject to the following conditions and the attached Standard Conditions of Approval: 1. The approval of Tentative Parcel Map No. PL2017-25 expires within three years from the date of approval if the use has not been exercised as defined per Diamond Bar Municipal Code Section (DBMC) 21.20.140. The applicant may request in writing for a three year time extension if submitted to the City no less than 60 days prior to the approval's expiration date, subject to DBMC 21.20.150 for City Council approval; 2. The applicant shall comply with the requirements of City Planning, Building and Safety Divisions, Public Works Department, and the Los Angeles County Fire Department; 3. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Tentative Parcel Map No. 74368, at the City of Diamond Bar Community Development 4 PC Resoluti Packet Pg. 319 Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicant pay the remaining City processing fees, school fees and fees for the review of submitted reports; 4. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations; and 5. Standard Conditions. The applicant shall comply with the standard development conditions attached hereto. b. TENTATIVE PARCEL MAP CONDITIONS 1. Approval of the Tentative Parcel Map is for subdivision of land only. No Land use or development entitlements are expressed or implied; 2. Prior to final map approval, the CC&Rs or other governing document shall include an agreement that the three parcels shall continue to operate as an integrated development (i.e., a single "site"); and 3. Approval of Tentative Parcel Map No. 74368 shall not be interpreted as repealing, abrogating, or annulling any private easement, covenant, or dual restriction imposed on the subject property. The Planning Commission shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution, by certified mail, to: Kimberly Kanen, BSP Senita Gateway Center, LLC, 3501 Jamboree Road, #4200, Newport Beach, CA 92660, and Kurt Troxell, Fuscoe Engineering, 16795 Von Karman #100, Irvine, CA 92606 APPROVED AND ADOPTED THIS 12TH DAY OF SEPTEMBER 2017, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. By: /�, Ray o d Wolfe, Chairperson 7.1.c 5 TP Packet Pg. 320 I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at a regular meeting of the Planning Commission held on the 12th day of September, 2017, by the following vote: AYES: Commissioners: Barlas, Farago, Mah-11e"7VC/Mok , Chair/wolfe NOES: Commissioners: None ABSENT: Commissioners: None ABSTAIN: Commissioners: None ATTEST: Greg Gubman, AICP, Secretary 7.1.c Packet Pg. 321 7.1.c USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW AND REMODELED STRUCTURES PROJECT #: Tentative Parcel Map No. PL 2017-25 SUBJECT: To subdivide an existing 581,483 square -foot (13.35 gross acre) lot constructed with two existing 3 -story office buildin sinto three separate parcels. PROPERTY Kimberly Kanen OWNER(S): BSP Senita Gateway Center, LLC 3501 Jamboree Road, #4200 Newport Beach, CA 92660 APPLICANT: Kurt Troxell Fuscoe Engineering 16795 Von Karman #100 Irvine. CA 92606 LOCATION: 21680 and 21688 Gateway Center Drive Diamond Bar CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS 1. In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claire, action, or proceeding to attack, set-aside, void or annul, the approval of Tentative Parcel Map No. PL2017-25 brought within the time period provided by Government Code Section 66499.37 or any claim, action or proceeding alleging subdivision of the property is prohibited by contract, Covenants, Conditions, and Restrictions, or similar instruments. In the event the city and/or its officers, agents and employees are made a party of any such action: 7 PC Resolution Packet Pg. 322 7.1.c (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. The subdividerlapplicant shall remove the public hearing notice board within three days of this project's approval. 3. Approval of this request shall not waive compliance with all sections of the Development Code, all applicable City Ordinances, and any applicable Specific Plan in effect at the time of grading and building permit issuance. B. FEES/DEPOSITS 1. Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, and Public Works Department) at the established rates, prior to issuance of building or grading permit (whichever comes first), as required by the City. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to issuance of grading or building permit, whichever comes first. C. SOLID WASTE Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. 2. Trash receptacles are required and shall meet City standards. The final design, locations, and the number of trash receptacles shall be subject to Planning Division review and approval prior to the issuance of building permits. 3. If no centralized trash receptacles are provided, all trash pick-ups shall be for individual units with all receptacles shielded from public view. 4. Central trash enclosures shall be equipped with recycling receptacles. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839-7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. All existing ADA parking, curb ramps, and paths of travel shall be maintained. 2. Any alterations to the parking area shall be subject to upgrades of existing ADA features to current Building Code. PC Resduti Packet Pg. 323 7.1.c APPLICANT SHALL CONTACT THE PUBLIC WORKS/ENGINEERING DEPARTMENT AT (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS A title report/guarantee showing all fee owners, interest holders, and nature of interest shall be submitted for final map plan check. An updated title report/guarantee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval. 2. Prior to final map approval, written certification that all utility services and any other service related to the site shall be available to serve the proposed project and shall be submitted to the City. Such letters shall be issued by the district, utility and cable television company, within thirty (30) days prior to final map approval. 3. Prior to final map approval surety shall be posted guaranteeing completion of monumentation as deemed applicable. 4. Easements for disposal of drainage water onto or over adjacent parcels shall be delineated and shown on the final map, or addressed in the CC&R's or other governing document, as approved by the City Engineer. 5. Applicant shall label and delineate on the final map, or within the CC&R's or other governing document, any private drives or fire lanes to the satisfaction of the City Engineer. B.' The Final Map, CC&R's or other governing document shall address reciprocal access and parking for all property owners. 7. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map. Permission shall be obtained from each utility company for any grading or construction over existing easements. 8. After the final map records, applicant shall submit to the Public Works/Engineering Department, at no cost to the City, a reproducible PDF copy of the recorded map. Final approval of the public improvements shall not be given until the copy of the recorded map is received by the Public Works/Engineering Department. 9. Applicant shall contribute funds to a separate engineering trust deposit against which charges can be made by the City or its representatives for services rendered. Charges shall be on an hourly basis and shall include any City administrative costs. 10. All activities/improvements proposed for Tentative Tract 74368 shall be wholly contained within the. boundaries of the map. Should any off-site activities/ 9 PC Resolution Packet Pg. 324 7.1.c improvements be required, approval shall, be obtained from the affected property owner and the City as required by the City Engineer. 11. Addresses for each lot shall be submitted for review and approval by the Public Works/Engineering Department prior to Final Map Approval. 12. Parcels 1 and 2 shall have separate addresses. Apply for a change of address with the Public Works Department prior to Final Map Approval. B. DRAINAGE 1. Maintenance plan/program of all onsite facilities shall be incorporated into the CC&R's or other governing document. END 10 Pc Resoiuti Packet Pg. 325 7.1.d PLANNING COMMISSION CITY OF DIAMOND BAR - 21810 COPLEY DRIVE -DIAMOND BAR, CA 91765 -TEL. (909) 839-7030 -FAX (909) 861-3117 AGENDA ITEM NUMBER: MEETING DATE: CASE/FILE NUMBER: PROJECT LOCATION: Z! APPLICANT: SUMMARY: 7.2 September 12, 2017 Tentative Parcel Map No. 74368 (Planning Case No. PL 2017-25) 21680 and 21688 Gateway Center Drive Diamond Bar, CA 91765 (Los Angeles County Assessor's Parcel No. 8293-050-002) Kimberly Kanen BSP Senita Gateway Center, LLC 3501 Jamboree Road, #4200 Newport Beach, CA 92660 Kurt Troxell Fuscoe Engineering 16795 Von Karman #100 Irvine, CA 92606 The applicant is requesting approval of a Tentative Parcel Map to subdivide an existing 581,483 square -foot (13.35 acre) lot developed with two 3 -story office buildings into three separate parcels. No new construction will take place and there will be no physical changes to the building and property. The proposed subdivision will result in the creation of separate parcels for each building, and the third parcel is for the associated parking lot and other common areas which will continue to serve both buildings under a shared use agreement controlled by Covenants, Conditions, and Restrictions (CC&Rs). The property is located within the Gateway Corporate Center and zoned Business Office (OB) with an underlying General Plan land use designation of Professional Office. Packet Pg. 326 7.1.d RECOMMENDATION: Staff finds that the proposed Tentative Parcel Map complies with the City's Subdivision Ordinance and that the subdivision findings required pursuant to Diamond Bar Municipal Code Section 21.20.080 can be made. Therefore, staff recommends that the Planning Commission adopt the attached resolution recommending that the City Council approve Tentative Parcel Map No. 74368, subject to the conditions of approval contained in the Resolution. BACKGROUND: The subject property is located within the Gateway Corporate Center, which was established prior to the City's incorporation under the jurisdiction of Los Angeles County as a master planned business park. The Gateway Corporate Center is a large-scale business park located along the westerly confluence of the Orange (SR57) and Pomona (SR60) freeways, south of Golden Springs Drive, encompassing Gateway Center Drive, Copley Drive, Valley Vista Drive, and Bridge Gate Drive. The business park is comprised of approximately 255 acres of land, including 80 acres with 23 developed lots and 175 acres maintained as hillside open space. All proposed land uses within this area are subject to the provisions of the Gateway Corporate Center Design Guidelines. The project site consists of a bulb shaped lot and is developed with two 3 -story office buildings. On October 13, 1998, the Planning Commission approved Development Review No. 98-10 for the development of two office buildings (totaling approximately 166,000 square feet) and associated onsite improvements at the project site. Thirteen tenants currently occupy these buildings. The site is legally described as Lot 2 of Tract No. 39679, and the Assessor's Parcel Number (APN) is 8293-050-002. Site and Surrounding General Plan, Zoning and Land Uses The following table provides the surrounding land uses located adjacent to the subject property. Site General Plan Designation Professional Office Zoning District Land Use OB Professional Office Building North South Professional Office Professional Office OB Professional Office Building OB Professional Office Building and Medical Office East Professional Office OB Professional Office Building [:Wes( Professional Office OB Professional Office Building Tentative Parcel Map No. 74368 PL 2017-25 Page 2 of 9 Packet Pg. 327 5WIl" � I, 77 ,I LOCATION 7.1.d Project Description The proposed three -lot subdivision will subdivide an existing 581,483 square -foot (13.35 -acre) lot into three separate parcels. Parcels 1 and 2 are for the separation of the existing office buildings for sale, lease and financing purposes. Parcel A is to provide for reciprocal use and control over the existing surrounding parking lot and single entry drive from the intersection at Corporate Center Drive and Valley Vista Drive, located on the westerly side of the site. Parcel A will have common ownership between Parcels 1 and 2.1 No new construction will take place and there will be no physical changes to the buildings or property. The gross lot size of each parcel is provided in the table below: Lot Size 52,143 SF (1.2 AC) 52,143 SF (1.2 AC) 477,329 SF (10.95 AC) P� E L;T"nJ 43 Ezlm syn / / A B•ISBBO/ uEOYN UBIE T-41. ,• TYPICAL ROADWAY SECTION ;,T,'b'� u�su.c o Puwc sl Bav[/cav¢r BPrrt B-s4i.W- A[[EMImNG FlRE Ex N EBBE +. I Icvlsik W—Y P ARCEL 2 R PARCEL 1 p t R�oOI I s % 1 •\E\�N PARCEL "A" \\fa-fi4p021 r%\ ' (eS.oB• ... R.IBB.( _� BNSRi^+�MA•UfAKPINO COP[£ �l . --------- RR WYBRLY�. .NL RET LINL - - - 15'rv0 BWNOPRY IiN'E (IOi OJ - - N. � CEN-FRYN- --------- I B s wN,N� [ — — — �,R9 �o TIRE BwN ,RIJ - . �BB —A IIBN, .I. NE - NB E: P IR .R�,,I.:INR' PROJ TO - .c' a ONIED. Ro P Irscn Cl—s w+R-so"rvER src eP[ o. PARCEL AREA P.RMCEL P —F RBBB ,B[J BRRBB (BB). N 11141 �:I , SIB• 1.10 R -I O.P Bi Proposed Tentative Parcel Map 1 Common -interest parcels are designated by letters (referred to as "lettered" lots), while individually -owned parcels are numerically designated. Tentative Parcel Map No. 74368 PL 2017-25 Page 4 of 9 Packet Pg. 329 7.1.d ANALYSIS: Review Authority (Diamond Bar Municipal Code Section 21.011 Section 21.02.040 of the City's Municipal Code requires all subdivision applications to be reviewed and approved by the City Council. Therefore, the Planning Commission will be forwarding a recommendation to the City Council for this request. Tentative Map: A tentative map is a map approving the division of land for the purpose of sale, lease, or financing, and is governed by the Subdivision Map Act. A tentative map prescribes how the land is to be subdivided. The City of Diamond Bar's Subdivision Ordinance establishes the minimum standards for the design of the lots, and the public improvements which serve them. When the City considers a tentative map request, it must make findings mandated by state law for approval or denial of the map. Once the tentative map is approved, the refined final map is approved by the City Council if deemed by the City Engineer to be in substantial conformance with the tentative map. The final map is then recorded with the Los Angeles County Recorder's Office. Development Standards: The following table compares the proposed project with the City's Subdivision and development standards for commercial development in the OB zone, and the Gateway Corporate Center Design Guidelines. The Gateway Corporate Center Design Guidelines was established to maintain a level of quality of development and site design that maintains the visual quality of the surrounding area. The "guidelines serve as a control on the individual parcel development to provide consistency and a cohesive distinguishable character." Although the Design Guidelines are referenced in the City's Development Code, the Design Guidelines are not codified in the City's Municipal Code and was not subsequently amended to reflect changes in administrative responsibilities following the City's incorporation. Therefore, the City's Development Standards prevail over the Design Guidelines. Tentative Parcel Map No. 74368 PL 2017-25 Page 5 of 9 Packet Pg. 330 7.1.d The development standards are based on the "site" as described in the paragraphs below. *Requirement applies to "sites,"not individual lots The maximum allowable floor area ratio (FAR) for the Professional Office General Plan land use designation is 1.0. Section 22.80.020 of the Development Code defines FAR as: The floor area ratio (FAR) is the ratio of floor area to total lot area. FAR restrictions are used to limit the maximum floor area allowed on a site (including all structures on the site). The maximum floor area of all Tentative Parcel Map No. 74368 PL 2017-25 Pag Packet Pg. 331 Parcel 1- 1.2 AC Minimum Lot Area 6,000 sq. ft. N/A Parcel 2- 1.2 AC Yes Parcel A- 13.35 AC Parcel 1- 159' Parcel Width Minimum 50' N/A Parcel 2- 159' Yes Parcel A- N/A Minimum 80'/ Parcel 1- 328' Parcel Depth 3x average width N/A Parcel 2- 328' Yes maximum Parcel A- N/A Building; FrontCopley Dr- 209.4' Setback 30' 25' Gateway Center Dr -76.9' Yes (no change) Side Setbacks 20' 10' building & East side- 272.8' West side- 137.3' Yes 5 parking lot (no change) Rear Setback 30' 15' N/A Yes Maximum Floor 0.25 to 1.0 N/A 0.3* Yes Area Ratio (FAR) (no ) Maximum Lot No development° 37%* Coverage standard 50% (no change) Yes Building -Height 6 to 8 stories 9 stories (150') 3 stories Yes (no change) Parking & Loading 664 parking spaces 415 parking spaces 864* (no change) Yes Minimum 20% 15% 18-22%* Yes Landscaping (no change) *Requirement applies to "sites,"not individual lots The maximum allowable floor area ratio (FAR) for the Professional Office General Plan land use designation is 1.0. Section 22.80.020 of the Development Code defines FAR as: The floor area ratio (FAR) is the ratio of floor area to total lot area. FAR restrictions are used to limit the maximum floor area allowed on a site (including all structures on the site). The maximum floor area of all Tentative Parcel Map No. 74368 PL 2017-25 Pag Packet Pg. 331 7.1.d structures (measured from exterior wall to exterior wall) permitted on a site (including carports) shall be determined by multiplying the floor area ratio (FAR) by the total net area of the site (FAR x net site area = maximum allowable floor area). The first part of the definition states that FAR is the ratio of floor area to total lot area. The second part of the definition explains the intent of limiting FAR, as it uses the word "site" instead of the word "lot". In this case, the project site is comprised of three lots totaling 10.95 acres. The tentative map has a statement that reads: "The third parcel (Parcel A) is to provide for reciprocal use and control, and common ownership between parcels 1 and 2..." If Parcel A is restricted in this way, it is staff's opinion that the three parcels combined comprise the "total lot area" as stated in the definition, and there is no reasonable basis for requiring Parcels 1 and 2 to stand on their own with respect to FAR. Therefore, the proposed project is in compliance with the City's General Plan with regards to FAR. As part of the subdivision review, staff sent notices to all public utility companies and service agencies regarding the proposed subdivision request. All agencies, including providers of gas, electrical, water, sewer, and cable television services, did not have any objections to the request. As set forth in the above analysis, the proposed subdivision is in conformance with the City's General Plan and zoning, and all applicable requirements of the Subdivision Map Act. The project complies with the minimum lot area, setbacks and FAR. No variances or exceptions are requested, and all public utilities and services will continue to service the project. Access and Circulation The project site is located within the Gateway Corporate Center, a master -planned business park served by fully improved public streets. The proposed subdivision will not interfere with the existing access from the intersection at Corporate Center Drive and Valley Vista Drive. Access to Parcels 1 and 2 will be provided through Parcel A. Parcel A is to provide for reciprocal use and control, and shall have common ownership between the proposed Parcels 1 and 2. The applicant has submitted a draft Reciprocal Easement Agreement for parking, access, landscaping and drainage purposes. The final agreement shall be submitted for review and approval by the Planning Division, Public Works/Engineering Department and City Attorney and recorded with the Los Angeles County Recorder's Office prior to recording the final map. Compatibility with Surrounding Area The proposed project complies with the goals and objectives as set forth in the adopted General Plan in terms of land use. The project site is located within an existing master - Tentative Parcel Map No. 74368 PL 2017-25 Page Packet Pg. 332 7.1.d planned business park. Business park -related land uses abut the property on the north, south, west and east. There will be no changes to the existing office use and therefore will maintain the operational characteristics and compatibility with the surrounding uses. Furthermore, there will be no physical changes to the existing office buildings, and therefore, will maintain the visual character of the Gateway Corporate Center. Gateway Corporate Center Association Each owner of a lot within the Gateway Corporate Center is a member of the Gateway Corporate Center Association. On November 22, 2016, the applicant received a letter from the Association's legal counsel of the requirements for amending the existing Covenants, Conditions, and Restrictions (CC&Rs) and bylaws of the Association (Attachment 3). Once the entitlement is secured, the applicant is required to obtain approval from the Association to amend the private contract. Additional Review The Public Works Department and Building and Safety Division reviewed this project and included their comments in the attached resolution as conditions of approval. NOTICE OF PUBLIC HEARING: Public hearing notices were mailed to property owners within a 700 -foot radius of the project site on September 1, 2017, and the notice was published in the Inland Valley Daily Tribune and San Gabriel Valley Tribune newspapers on September 1, 2017. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. Public Comments Received At the time the staff report was published, staff had not received any comments from the public. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of 15301 (k) (Subdivision of Existing Commercial Buildings, Where No Physical Changes Occur) of the CEQA Guidelines. No further environmental review is required. tentative Parcel Map No. 74368 PL 2017-25 Page Packet Pg. 333 7.1.d RECOMMENDATION: Staff recommends that the Planning Commission adopt the attached Resolution (Attachment 1) recommending the approval of Tentative Parcel Map No. 74368 for Planning Case No. PL 2017-25 to the City Council, to allow a subdivision of an existing lot into three separate lots, based on the findings, subject to conditions of approval as listed within the draft resolution. Prepared by: Mayuko Nakajima Associate Planner Attachments: Reviewed by: Grace L Senior Planner 1. Draft Planning Commission Resolution No. 2017 -XX and Conditions of Approval 2. Proposed Tentative Parcel Map No. 74368 3. Letter from Gateway Corporate Center Association Legal Counsel Dated November 22, 2016, and Response Letter from Applicant Dated December 21, 2016 euiauve rarcei map ivo. /43613 PL 2017-25 Page Packet Pg. 334 CITY COUNCIL 8.1 Agenda #: 8.1 Meeting Date: October 17, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager F TITLE: REQUEST TO JOIN THE TAKING BACK OUR COMMUNITY COALITION TO SUPPORT PUBLIC SAFETY RELATED LEGISLATIVE ADVOCACY EFFORTS. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: (A) Adopt Resolution 2017 -XX Authorizing the City of Diamond Bar to join the Taking Back Our Community Coalition; and, (B) Select a delegate and alternate delegate to represent the City on the Coalition. FINANCIAL IMPACT: The City will incur annual costs of $1,500 by joining the Taking Back Our Community Coalition. The adopted FY 2017-18 budget includes sufficient funding for such membership. BACKGROUND/DISCUSSION: At the October 3, 2017 City Council Meeting, Council Member Lyons requested that this item be placed on the agenda for consideration. The passage of Assembly Bill 109, Proposition 47, and Proposition 57 has reshaped the criminal justice system in California, with unintended consequences that have led to significant public safety challenges. Most notably, cities across California are reporting increases in crime that law enforcement experts believe to be related to the legislative changes that have been enacted over the past several years. Taking Back Our Community is a new coalition of Southern California cities advocating for solutions to address the unintended increase in crime related to these legislative acts. Approximately 20 agencies, including cities, public safety agencies, and the San Gabriel Valley Council of Governments, have joined the Taking Back Our Community Coalition to initiate and facilitate further discussion between State policymakers and local stakeholders. The Coalition is led by the Cities of Arcadia, Glendora, and Packet Pg. 335 Monrovia, with Monrovia acting as the lead administrative agency. The Taking Back Our Community Coalition Objectives are to raise public awareness of why crime is increasing in our state, provide a consistent message surrounding the facts and impacts of recent legislation and propositions, and advocate for legislative changes to improve law enforcement's ability to reduce crime. While the Sheriff's Department has not taken an official position on the Coalition, it is supportive of factual efforts to reduce crime and improve public safety. Benefits of becoming a Coalition Member include: • Official Taking Back Our Community branding will include the City's logo. • Infographic video summarizing the issue along with impactful video stories. • In-depth legislative tracking and analysis related to proposed State legislation. • Access to customizable outreach material to share with community members. • Opportunity to regularly meet with regional members and guest speakers to further the Coalition's objectives Attachment 1 includes a draft resolution to adopt should the Council wish to participate in the Coalition. Additionally, it would be appropriate to select a Council Member delegate and alternate delegate to represent the City on the Coalition. PREPARED BY: '02 Aff Am 4hf I Santos, As ' ant tote ity Manager 10/17/2017 REVIEWED BY: A,r,f A AW &,a /2 A Ar a",a �-o Z 1 9"a Urt &Ora ya clean, A sistant City Manager 10/5/2017 anna oneywell, Finan Director 10/1012017 Attachments: 1. 8.1.a Resolution No. 2017 -XX - Taking Back Our Community 2. 8.1.b Letter Inviting You to Join the Coalition 3. 8.1.c Join the Coalition Flyer 8.1 Packet Pg. 336 RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING ITS ENTRY INTO THE TAKING BACK OUR COMMUNITY COALITION (HEREINAFTER, THE "COALITION") BY AND AMONG MUNICIPALITIES AND AGENCIES WITHIN THE STATE OF CALIFORNIA ("MEMBERS) FOR THE PURPOSE OF ESTABLISHING A UNIFIED MESSAGE FOR COMMON SENSE CHANGES TO CALIFORNIA'S CRIMINAL JUSTICE SYSTEM WHEREAS, Coalition members agree that recent State legislative changes — namely Assembly Bill 109, Proposition 47, and Proposition 57 — made some changes to California's criminal justice system that were needed and necessary; and WHEREAS, Assembly Bill 109, Proposition 47, and Proposition 57, have had negative public safety impacts that have affected cities, counties, and other public safety organizations throughout California; and WHEREAS, through a collaborative effort, the Coalition seeks to advocate for common sense legislative solutions that will enhance the criminal justice system in California more equitably. NOW, THEREFORE, the Taking Back Our Community Coalition Members agree as follows: 1. The City of Monrovia shall act as the lead agency with respect to the administration of the Coalition, and shall act as treasurer for the Coalition, responsible for the collection of fees from Coalition members and the payment of costs incurred on behalf of the Coalition; and 2. In order to achieve the objectives of the Coalition, each Member agrees to pay one thousand five hundred dollars ($1,500.00) on an annual basis to the lead agency as long as the Member wishes to remain in the Coalition; and 3. Each Member shall designate one or more representatives to be an active participant in Coalition meetings, and facilitate the exchange and dissemination of information to further the Coalition's objectives. PASSED, APPROVED, AND ADOPTED this 17t" day of October, 2017. Jimmy Lin, Mayor 8.1.a Packet Pg. 337 Resolution No. 2017 -XX I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2017 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 17th day of October, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: 2 Tommye A. Cribbins, City Clerk 8.1.a Packet Pg. 338 TARINO OUCpgI COMMUNITY September 13, 2017 Hello! Thank you for your interest in joining an important new statewide coalition called Taking Back Our Community. Taking Back Our Community is a growing coalition of California cities coming together to establish a unified message to advocate for common sense changes to California's criminal justice system to help address the public safety impacts resulting from Assembly Bill 109, Proposition 47, and Proposition 57. This coalition aims to engage and educate our constituents on the reasons why crime is increasing and build public support for legislative changes at the State level. Similar to many jurisdictions in the San Gabriel Valley, the cities of Arcadia, Glendora, and Monrovia have all been experiencing significant increases in crime during the past few years. As we worked to develop a response to the public safety issues at hand, we came to the conclusion that unless State legislative changes are made, we are facing an uphill climb when it comes to reducing crime levels — no matter how many more police officers we hire. Given the scale and scope of the public safety challenges we face in California, we felt it was important to invite all cities and other stakeholders across California to join our efforts. Included on this USB drive is a flyer with more information on reasons to join the Taking Back Our Community Coalition (see "Join the Coalition Flyer"). There are two ways a city may join the Taking Back Our Community coalition, depending on whether or not City Council authorization is required. To assist you in your review of the program, we have prepared the following template documents for your consideration: Sign the Taking Back Our Community Coalition Agreement (see "City Manager Authorization — TBOC Agreement"); or Ask your City Council to adopt a formal resolution authorizing your City to join the coalition. A sample staff report and related attachment is included for your reference and use (see "Sample Staff Report — TBOC" and "Sample Staff Report - Exhibit A - TBOC Resolution"). Cities wishing to join the coalition will be mailed an invoice for $1,500 / year to further the coalition's objectives. These membership dues will be used to coordinate the development of an overall public education and outreach campaign. Currently, the majority of the funds will be used to fund our initial outreach efforts through a public relations firm to create the following: An infographic video that provides an overview of the public safety issues impacting communities and directs individuals to the www.TakingBackOurCommunityCA.com website that will have Calls to Action to contact your State representatives Packet Pg. 339 • Multiple in-depth videos interviewing individuals and businesses impacted by the adverse effects related to this legislation • A stand-alone coalition website for residents and businesses to learn about these issues to ensure consistent, fact -based messaging across agencies • A coalition logo • Setting up social media accounts on Facebook, Twitter, and YouTube, and organizing campaign posts to raise awareness Additionally, the funds will be used for outreach materials to assist at future conferences and related events. The Taking Back Our Community Coalition is quickly growing to include many cities in our region, as the response to the initiative has been overwhelming and positive. To date, we have 19 agencies that have agreed to join the coalition, including: 1. Alhambra 2. Arcadia 3. Claremont 4. Covina 5. Duarte 6. Glendora 7. Irwindale 8. La Canada Flintridge 9. La Verne 10. Monrovia 11. Monterey Park 12. Pasadena 13. San Marino 14. Sierra Madre 15. West Covina 16. Whittier 17. San Gabriel Valley Council of Governments 18. California Police Chiefs 19. Association of Deputy District Attorneys You can learn more about this coalition by visiting www.TakingBackOurCommunityCA.com. If you have any questions, please feel free to let us know directly, or you can contact Brittany Mello, Senior Management Analyst, at bmello anci.monrovia.ca.us or (626) 932-5571. We hope that you will be interested in participating in this important venture, and appreciate your time and consideration! Best regards, Chris Jeffers City Manager City of Glendora cieffersaci.alendora.ca.us (626) 914-8201 Dominic Lazzaretto City Manager City of Arcadia domlazz anarcadiaca.aov (626)574-5401 Oliver Chi City Manager City of Monrovia ochi@ci.monrovia.ca.us (626) 932-5585 Packet Pg. 340 STATE CHANGES AFFECTING OUR COMMUNITY INCLUDES: 3 'd N h� 0 ASSEMBLY BILL 109 COALITION OBJECTIVES • To raise public awareness of why crime is increasing in our state. • To provide a consistent message surrounding the facts and impacts of AB 109, Prop 47, and Prop 57. • To advocate for State legislative changes to improve law enforcement's ability to respond to crime. HOW TO JOIN I� PROPOSITION 47 8.1.c PROPOSITION 57 REASONS TO JOIN • Official Taking Back Our Community branding with your agency's logo • Infographic video summarizing the issue and impactful stories told by the community • In-depth legislative tracking • Customizable outreach material including: • Comprehensive Fact Sheet • Sample letter to State legislators • Informational brochure Contact the City of Monrovia at (626) 932-5571 or email bmello@ci.monrovia.ca.us for more information on how to join. MEMBERSHIP DUES $1,500 per year Find out more at www.TakingBackOurCommunityCA.com COALITION MEMBERS C�C • Aitca�iA city of o� GLe�, 1 T r O t MONROVIA n..." �PpORA,EF,p t ltlC a a s VER C SGVCOG Packet Pg. 341 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: c`a?'S DATE: Q.) ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: PHONE: expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. This document is a public record subject to disclosure under the Public Records Act. IIDIA�IO�D BALI TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK ff deain-&L-Ea he.&ri DATE: 1 l c 33-71 G-o'cten S� r'PHONE: (Optional) (Optional) I expect to address the Council on the subject t reflect my name and address as written above. item. Pleasehave the Council Minutes This document is a public record subject to disclosure under the Public Records Act. :0 IN TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ORGANIZATION: AGENDA#/SUBJECT: Tei MVc;oe DATE: PHONE: G .�Ie /°- (Optiona� '` tet t�irx.(3�' ✓Y1��.'l� lo'i-7-1-7 (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: (0—d:7' F�L ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: AGENDA#/SUBJECT: P'la,\ SynLLII I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature 1W TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ORGANIZATION: AGENDA#/SUBJECT: E lAa DATE: PHONE: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. , Signature This document is a public record subject to disclosure under the Public Records Act. DW10INTD BAR VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO`. CITY CLERK FROM: �,/'/ DATE: ADDRESS: PHONE: nal) (Optional) ORGANIZATION: AGENDA#/SUBJECT: NN -11 expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. .T 2989 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ��1 �� �hl c DATE: /0 ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: / AGENDA#/SUBJECT: (� expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act.