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HomeMy WebLinkAbout100317 - Agenda Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, October 3, 2017 Closed Session - 5:30 p.m., Room CC -8 Study Session - 5:45 p.m., Room CC -8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN RUTH M. LOW Mayor Mayor Pro Tem CAROL HERRERA NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca. General information: (909) 839-7010 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW. D[AMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA October 03, 2017 CLOSED SESSION: Next Resolution No. 2017-31 Next Ordinance No. 06(2017) 5:30 p.m., Room CC -8 1all :3I[41110Ze]&10&121►M•Kel•to] we] +y219Z011*&IEel ►1kA21► 601 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9 - 1 POTENTIAL CASE STUDY SESSION: 5:45 p.m., Room CC -8 CITY ENTRY MONUMENT SIGN DESIGN CONCEPTS PUBLIC COMMENTS: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: 6:30 p.m. Mayor Associate Pastor Sung Kim, Gateway Friends Church Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. OCTOBER 3, 2017 PAGE 2 APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. F Ya:141111441010111010=11111:0 4►1116'1 5.1 Diamond Bar Restaurant Week - October 6, 2017 through October 20, 2017. 5.2 Planning Commission Meeting - October 10, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Traffic and Transportation Commission Meeting - October 12, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Barktoberfest - October 14, 2017 - 9:00 a.m. - 1:00 p.m., Pantera Bark Park, 738 Pantera Drive. 5.5 City Council Meeting - October 17, 2017 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.6 General Plan Update Community Workshop (Land Use Alternatives) - October 19, 2017 - 6:30 p.m. - 8:30 p.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Avenue. 5.7 America Recycles Day - November 4, 2017 - 9:00 a.m. - 2:00 p.m., AQMD OCTOBER 3, 2017 PAGE 3 Parking Lot, 21865 Copley Drive. 6. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 6.1 APPROVAL OF CITY COUNCIL MINUTES 6.1.a Study Session of September 19, 2017. 6.1.b Regular Meeting of September 19, 2017. Recommended Action: Approve. Requested by: City Clerk 6.2 RATIFICATION OF CHECK REGISTER SEPTEMBER 8, 2017 THROUGH SEPTEMBER 27, 2017 TOTALING $ 1,958,362.65. Recommended Action: Ratify. Requested by: Finance Department 6.3 TREASURER'S STATEMENT FOR AUGUST 2017. Recommended Action: Approve. Requested by: Finance Department 6.4 FULL EXONERATIONS OF SURETY BOND NO. 929598541 TO COMPLETE LANDSCAPE AND IRRIGATION IMPROVEMENTS AND SURETY BOND NO. 929598538 FOR MONUMENTATION RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BLVD. AND BREA CANYON ROAD. Recommended Action: Approve the full exoneration of Bond No. 929598541 and Bond No. 929598538. Requested by: Public Works Department 6.5 CONTRACT AMENDMENTS FOR ONE (1) YEAR ON-CALL CIVIL ENGINEERING SERVICES WITH DAVID EVANS AND ASSOCIATES, INC., DMS CONSULTANTS, INC., ONWARD ENGINEERING, AND PENCO ENGINEERING, INC., IN A NOT TO EXCEED AMOUNT OF $50,000 FOR EACH CONTRACT. Recommended Action: Approve and authorize the Mayor to sign, Contract Amendments No. 1 with David Evans and Associates, Onward Engineering, and Penco Engineering, and Contract Amendment No. 3 OCTOBER 3, 2017 PAGE 4 with DMS Consultants, in a not to exceed amount of $50,000 for each contract. Requested by: Public Works Department 6.6 AUTHORIZATION TO SUBMIT A LIST OF PROJECTS TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, ESTABLISH A SEPARATE GENERAL LEDGER FUND TO ACCOUNT FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS AND TRANSFER FUNDS FROM THE GAS TAX FUND TO THE NEWLY CREATED RMRA FUND. Recommended Action: Adopt Resolution No. 2017-xx authorizing the submittal of the SB1 funded Project List, establishing a new general ledger fund for the accounting of RMRA funds and transferring funds from the Gas Tax Fund to the newly created RMRA Fund. Requested by: Finance Department 6.7 CONTINUED PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES FOR FISCAL YEAR 2017/18. Recommended Action: Adopt Resolution No. 2017-xx authorizing participation in the National Intergovernmental Purchasing Alliance to purchase janitorial supplies for City facilities in the amount not to exceed $65,000 for Fiscal Year 2017/18. Requested by: Parks & Recreation Department 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: NONE. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda #: 1 Meeting Date: October 3, 2017 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager LF FROM: David Liu, Public Works Director TITLE: CITY ENTRY MONUMENT SIGN DESIGN CONCEPTS The City Entry Monument Sign Project proposes to construct two (2) distinctive City entry monuments; one at the northerly City Limit near the Diamond Bar Boulevard & Temple Avenue intersection; and, one at the westerly City Limit near the Golden Springs Drive & Calbourne Drive intersection. These proposed monuments are intended to express and reflect the community's early ranch days/current-day character, as well as compliment the existing monuments at Grand Avenue/Longview Drive and at Diamond Bar Boulevard/Brea Canyon Road. The enhancements will welcome motorists/visitors to the Diamond Bar community as they enter the City Limits. The 2017-2020 Strategic Plan calls for the development of a plan that incorporates the features of the City-wide Streetscape Design Guidelines at other arterial intersections and City entry points. The FY 17/18 Capital Improvement Project Budget includes $425,525 for the City Entry Monument Signs at these two locations. The purpose of the Study Session is for the City Council to provide feedback on the preliminary concept plans, and to provide direction on the various project elements giving consideration to the preliminary cost estimates. The entry monument sign components include stone veneer, ledge stones, precast walls, decorative weathering steel panels with the iconic rolling hills/windmill, letters, and accent lighting. The related improvements are to be made within the existing median and parkway areas and will include modifications and additions to existing irrigation and landscape improvements. Two (2) alternatives have been prepared for consideration by the Council: 1. Alternative 1: New entry monument signs and parkway columns at the two locations. Limited landscaping improvements would be provided around the base Packet Pg. 7 of the monument sign and parkway columns (See Attachment A). The estimated total project cost is $425,000. 2. Alternative 2: New entry monument signs and NO parkway columns at the two locations. New landscaping improvements would be included in the full medians (See Attachment B). The estimated total project cost is $800,000. Prepared by: John Beshay, Associate Engineer Attachments: 1. 1.a Attachment A: Map of alternative 1- the construction of two new monument signs and parkway columns 2. 1.b Attachment B: Map of alternative 2- the construction of two new monument signs and full median improvements 3. 1.c City Entry Monument Sign Presentation Packet Pg. 8 Alternative 1: Diamond Bar Blvd at Temple Avenue t ' Rosa Floribunda Spreading Flowering Carpet "White" m, Nandina Domestica 'Firepower' r �...�� Heavenly Babboo , 1.a Monument Sign and Parkway Columns Packet Pg. 9 Alternative 1: Golden Springs Dr. at Calbourne Dr. Rosa Floribunda Spreading Flowering Carpet "White" Nandina Domestica 'Firepower' Heavenly Babboo , ---- ....................... City Entry Monument Sign and Parkway Columns 'i lIP91ie@ IIII;II nll ,Iillllll ism 7 Iif1 ili liltS3111 ; GOLDEN SPRINGS DRIVE • 1fi'�� �EII'91iit .Ilii;Il 191 I!:IIII ;iIIIP 'Ip., Packet Pg. 10 1 Alternative 2: Diamond Bar Blvd at Temple Avenue City Entry Monument Sign and Full Median Improvements ;�RF *081- _ - Alternative 2: Golden Springs Dr. at Calbourne Dr. Dietes Iridioes African Iris Red Flower Carpet Rose Hesperaloe R 'Yellow Yucca ItlHl9 iillhSlli S l sn'L!Ii91 W181 min � !ai Pusr. MIA_v Hesperaloe R 'Brakelights' I e uccq........--•.............. -- - -- ---- ------------------- ------------------- -_ _ _.. _�------------GOLDEN SPRINGS DRIVE •;R � - � ' '- � � sll ilii{ Idl I I'Il:::� III! VIII I i#ltil ilii I qs :;a �'' City Entry Monument Sign, Parkway Columns with Median Improvements 4 - CITY OF DIAMOND BAR CITY ENTRY MONUMENT SIGN DESIGN CONCEPTS Diamond Bar Blvd/ Temple Avenue Golden Springs Drive/ Calbourne Drive City Council Study Session October 3, 2017 1.c Packet Pg. 13 1 Monument Sign Locations 1.c Packet Pg. 14 Diamond Bar Blvd./ T Temple Avenue s �i&%rn; Rd �rw z [diamond Bar 0 Carlton J. Peterson Park z� h� ti 0 Pantera Park �o jh V'rs �r d Diamond Bar City Hall 57 C; Golden Springs Drive/ Existing Monument Sign Calbourne Driveat Grand Avenue/ Longview Drive Monument Sign Locations 1.c Packet Pg. 14 t Monument Sign— Front View e yY U �..�—�'+"`� `►j- � - may,- sy .�. - �.. fir,, x. VO, AParkway Column . . . . . . . . . . . . . . gi,iiiii !I --- I am"=. fi • f � �Ilf tlt� 111111111111'I��� Ili;'. ••. l� a Monument Sign— Street View at Diamond Bar Blvd. south of Temple Avent 1.c 1.c Uil OF' A r - �... -'r. - t-- - - -- r j., im Existing Median at Golden Springs Drive west of Calbourne Di oll I le Alternative 1: Diamond Bar Blvd at Temple Avenue l6yt <" Rosa Floribunda Spreading ` Flowering Carpet "White" I Nandina Domestica 'Firepower' Heavenly Babboo r rte. ................... ' Or ..................... f� .:-.-.-........ 1.c City Entry Monument Sign and Parkway Columns Packet Pg. 22 Alternative 1: Golden Springs Dr. at Calbourne Dr. Rosa Floribunda Spreading Flowering Carpet "White" Nandina Domestica 'Firepower' Heavenly Babboo 1 �alllliii14i15ifiSSJ,I .!r[r+sii9; � . unrn.!sr!rsirrrm+mn�ein:� GOLDEN SPRINGS DRIVE Im- ------------- _I ......... ....... City Entry Monument Sign and Parkway Columns Alternative 2: Diamond Bar Blvd at Dietes Iridioes African Iris Red Flower Carpet Rose Hesperaloe P. 'Yellow Yucca Hesperaloe P. 'Brakelights' Red Yucca Temple Avenue City Entry Monument Sign and Full Median Improvements 1.c Packet Pg. 24 1 Alternative 2: Golden Springs Dr. at Calbourne Dr. Dietes Iridioes African Iris Red Flower Carpet Rose Hesperaloe P. `Yellow Yucca Hesperaloe C r -• �i�lllni91�6°J�Iiib•:I [li`��69f lIIEkIS rrIIC�A101f!'�Irylnillll" VV*anaoo6oa�ao ��� � '''�'rrt GOLDEN SPRINGS DRIVE City Entry Monument Sign, Parkway Columns with Median Improvements W1111111: F Packet Pg. 25 ENTRY MONUMENT SIGNS PROJECT Diamond Bar Blvd/ Temple Avenue Alternative 1: $ 215,000 Alternative 2: $ 410,000 With Parkway $ 470,000 columns Golden Springs Drive/ Calbourne Drive $ 210,000 $ 390,000 $450,000 Total $ 425,000 $920,000 The total amount for each alternative includes estimated construction cost, construction contingency, construction management/ inspection and construction management/ inspection contingency 1.c Packet Pg. 26 6.1 Agenda #: 6.1 Meeting Date: October 3, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES Approve. aN49-10411 W161 &fluTommye Cr' ins, City Clerk 10/312017 Attachments: 1. 6.1.a Study Session of September 19, 2017. 2. 6.1.b Regular Meeting of September 19, 2017. Packet Pg. 27 6.1.a CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION SEPTEMBER 19, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:50 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Herrera, Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ken Desforges, IS Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Cecilia Arellano, Public Information Coordinator; Amy Haug, Human Resources Manager, and Tommye Cribbins, City Clerk. Also Present: Jared Boigon with TBWB and Richard Bernard with Fairbanks, Maslin, Maullin, Metz & Associates. ► PUBLIC OPINION SURVEY RESULTS DISCUSSION: Richard Bernard, with Fairbank, Maslin, Maullin, Metz & Associates, provided Council with a Power Point presentation outlining the survey results that were gathered of registered Diamond Bar voters. His firm conducted a Dual Mode Survey between August 4 and 13, 2017 among 473 persons both online and by telephone (350 online, 123 telephone) who are likely to vote in the November 2018 General Election. C/Tye asked if there was any overlap. Mr. Bernard stated that if individuals happened to respond more than once the first response was taken and in order to take the survey online you had to be invited. Mr. Bernard indicated that the overall margin of error was plus/minus 5.2% for a full sample and plus/minus 6.4% for half samples. The telephone survey was done in English, Chinese and Korean and people answered accordingly. Mr. Bernard summarized the survey results indicating that 45% of respondents felt the City was on the Right track, 1/3 were Mixed, 10% felt the City was on the Wrong track, about and, 12% did not know enough to offer an opinion. In this case, the Wrong Track is extremely low. He has seen that much higher in other surveys which to him speaks to the fact that people are generally happy. C/Tye asked what the average Wrong Track number might be. Mr. Bernard responded that he has seen it up to 45-50%. In the case of "Maintaining City Facilities" which are trails, parks, etc. 76% have a favorable view and 18% said fair/poor which suggests that some people who say Packet Pg. 28 SEPTEMBER 19, 2017 PAGE 2 CC STUDY SESSION only "fair" mean average and that it is not necessarily negative. Providing Services to Local Residents 65% favorable to 27% fair with 7% poor. Managing the City's budget and finances came in slightly lower than the others. However, only fair and poor are relatively low which indicates that a plurality do not know what the City is doing with the money. It does not matter that the City is transparent by putting everything online because people are busy and have to trust that the City will use its money correctly. 40% of respondents said they felt "very safe", 45% said "somewhat safe" for a total of 85% who responded "safe." Only 14% said "somewhat or very unsafe. He encouraged the City that while 85% is good, you would always want to strive for more with everyone feeling safe. These numbers are very high relative to many cities, certainly in LA County. C/Tye asked how people could answer questions if more funds are needed if people don't know what the City does with the funds. Mr. Bernard said that people can still have a perception. They may not know the details. In terms of Great need being at 10%, is extremely low. 35% said "some need and 45% said "great or some need" which says to him that while the City is looking for a 50 plus1 measure, residents don't believe the City needs money. It is important to present it as "maintaining or improving essential City of Diamond Bar services including Sheriff protection, traffic flow, safety improvements, neighborhood safety, local park trails, programs for youth and seniors and other services. M/Lin asked if the $1.3 million annual figure was total annual or additional revenue. ACM/McLean said that it was the total annual amount. M/Lin said the title should say how much additional would be generated annually. Mr. Bernard stated that the City Attorney will have to approve the final wording. Mr. Bernard continued by stating that after the resident hears the proposed ballot measure the surveyor then asks if on election day people would vote "yes in favor" or "no as opposed." At this point the survey 67% for "yes", 29% "no" and 4% "undecided." Mr. Bernard said that he is much more interested in the "definitely" being a probably because the "leans" will generally cut to the "no" — so the survey is at 67 percent on the definitely yes and probably yes and for a 50 plus 1. He would say that the Council needs to do its due diligence and listen to the experts about what to do, but it is a really promising start. C/Tye thought it needed a two-thirds vote to pass. 6.1.a Packet Pg. 29 6.1.a SEPTEMBER 19, 2017 PAGE 3 CC STUDY SESSION Mr. Bernard explained that it is two-thirds if it is a dedicated measure. However, this would be a consolidated measure for the November 2018 election which has public safety, roads, youth and senior programs and other services is 50 plus 1. The money can legally go into the General Fund and the Council will decide how the funds will be dispersed. These are items where the money "could" go because these are general fund projects and it is general tax as opposed to a special tax and it is coming on the City election which is critical. The surveyor then presented a list of 49 features or provisions that could be included in the ballot measure and said to the resident that regardless of whether you are voting yes or no, if the measure passes, how important would it be to include this item in the measure? Of the 49 features and provisions (accountability items) seven are in the 90's "Extremely or Very Important", 14 in the 80's, 11 in the 70's and what this tells him is that the City is very much on the same page as voters in terms of priorities. He pointed out that as one goes down the first list almost all but not all are disproportionately "Public Safety" related. Mr. Bernard reiterated that he rarely gets in the 90's and Diamond Bar has so many of these in the 90's and the intensity of the Extremely Important are in the 60's in some of these items. C/Tye said he sees rankings that lead him to think it is extremely important to maintain 911 services and rankings that neighborhoods need to be kept safe. Why in the world would one of the questions be "increasing the Transient Occupancy Tax paid only by hotel guests from 10 to 14 percent?" Mr. Bernard responded by stating that what he tries to see how and why they are reacting the way they are. Clearly, everyone wants something but they don't want the "tax" and that's not the strongest component. With the package of things the Council could potentially fund overwhelms the fact that they do not like the tax which they are not paying. C/Tye said that what he outlined that is extremely important could be funded. Increasing the Transient Occupancy Tax is not being "funded." Mr. Bernard said it is "features and provisions" of the measure so while it includes accountability and the tax portion it also talks about the "features" as part of the data collection exercise. He said he rarely sees a high number on "tax" when it is isolated, but sandwiched around all of the things the residents will get for it with the accountability, it does quite well. Maintaining roads and preventing potholes" and clearly, transportation is an important issue in this community. Maintaining essential City services was at 83%. Half the sample preferred that. The other half of the sample were "improving essential City services" which is at 67%. There is a 16% differential in terms of "extremely" and "very important" in terms of maintaining or improving. This is not unique to Diamond Bar. Particularly in cities where people are happy with what is going on they think well, there are Packet Pg. 30 6.1.a SEPTEMBER 19, 2017 PAGE 4 CC STUDY SESSION things that can be improved, but I don't want you to spend the emphasis on "improving" because it sounds extravagant. They want to make sure that what they have is maintained which is important for this Council to know. Some of the lower scoring items such as "providing additional tennis and basketball courts for youth sports and senior recreation" is a factor based on whether or not you have kids and "building an additional community center" clearly in their minds is not a big item. Council cannot advocate, it can only educate. So the surveyor introduced some education statements that staff felt comfortable with that could be said in terms of talking about what is going on in the City and any kind of ballot measure. Property Crime was number one along with making sure Quality of Life is good and ensuring property values. Those are important to this community. After hearing what the money could be used for and the accountability provisions that could be included, the surveyor re -asks the question. The response moves up 6 points overall for the total "yes" but what is really great is that the "definitely yes" moves up to 52 percent! Diamond Bar needs a 50 plus 1 measure and it is at 52 percent "definitely yes" is amazing. C/Lyons said she felt that the positive results had to do with that people would not be paying for the tax. Mr. Bernard agreed and stated that he does not minimize that at all, but he has also seen some TOT's that have not been successful. C/Tye asked for more detail on the number of surveys. Through this process, 473 individuals were contacted and he asked if 10 times that amount could be contacted without the results varying that much. Mr. Bernard stated that Diamond Bar contracted for between 300-400 surveys and he wasn't sure he could get many more than that because of the small population compared to other cities. Diamond Bar residents wanted to give their opinion. MPT/Low asked if 400 was a reliable sample. Mr. Bernard said yes because it is random and because they are monitoring the demographics to make sure they match the likely November voters. If the Council is concerned or worried about the margin -of -error, look at the fact that the survey is at 67%. So with a margin of error of plus/minus 5.2 or 6.0 that equates to 61 % which puts the City in a very comfortable position and that as he previously stated, he feels that if the City does the right things it can be there. Packet Pg. 31 6.1.a SEPTEMBER 19, 2017 PAGE 5 CC STUDY SESSION If it was 50%, he would say it could go either way and the City would be taking an even greater chance. Cities are always taking a chance but the risks are minimized by doing this type of survey. C/Tye asked how the Council could rebut opposition from individuals who might use this as a "candidate for Council" issue. Mr. Boigon with TBWP said that as critics pop up there will be strong City information to support the need. Timeline moving forward to the November 2018 election: Mr. Boigon provided a timeline and overview to help ready the ballot measure which includes public education and information and providing help to prepare an actual ballot measure. The Feasibility Study has been completed by FM3 and tells the Council that clearly, a TOT Measure is feasible with a high probability for a successful measure. Between now and the time the Council needs to make its final decision by next summer about placing this measure on the November 2018 ballot, there is time to communicate to voters and to build a measure/ordinance that matches priorities consistent with the law of a general tax. The immediate next steps through fall, winter and into the spring include public education and engagement where the City begins to lay out in a factual way why the City has some need for money and what the City would do with the money. His team will begin working with ACM/McLean and his team to put together fact - based informational materials to begin filling in some of the blanks for the residents so that when Council Members are asked questions they can refer to the material and provide handouts to answer questions. Going into the spring of 2018 the City will conduct informational outreach and gather feedback from residents. An informational mailer will be sent to all registered voters in Diamond Bar outlining the City's needs which will include a tear -off and online survey to get residents' feedback on spending priorities. This process is not looking for statistically valid data but for conversations with the community to hear people's concerns so that if it might become a big problem Council would want to know about it prior to making its final decision as to whether to put this on the ballot. About the beginning of the next fiscal year the ordinance calling the November election will be finalized and prior to August 10, 2018 the City Council will vote to adopt an ordinance placing the TOT measure on the November 6, 2018 ballot. C/Tye asked what that means for Diamond Bar's TOT measure being at the end of the November 2018 ballot. Mr. Boigon stated that is why all of the information imparted and energy spent over the next few months is so important. Diamond Bar needs to do a good job educating and having those conversations with its voters so that this ballot becomes a very easy, obvious choice. There are a lot of early voters in this community and if Packet Pg. 32 SEPTEMBER 19, 2017 PAGE 6 CC STUDY SESSION Diamond Bar does a good job with education and information it will be non- controversial so the voter can act on the measure and move to other more complex questions. Mr. Bernard stated that the other advantage is that when the measure is at the end of the ballot it is easy to direct people there. It is harder to direct people if you're #8 or #9 and there are ways to make sure that is done correctly. Mr. Boigon thanked CA/DeBerry for reviewing the guidelines for City involvement. Campaigns can advocate — cities cannot advocate so the educational materials that go out to voters will follow appropriate guidelines to be consistent with the law of city involvement regarding ballot measures. M/Lin asked about the TOT going from 10 to 20% instead of 10 to 14% and whether the survey would get the same answer. Mr. Bernard said he was not comfortable to say it would result in the same answers because for some people there is a "tax tolerance" and he would say that would have needed to be tested. 20% sounds like a lot even if residents are not paying for it. ACM/McLean added that such an increase would outpace surrounding areas. C/Tye asked how staff came up with 14%. ACM/McLean said that it varies from city to city and that was a number that is on the mid to high range. The idea was that it would give the Council an opportunity to pick within the range. Diamond Bar is currently at 10% and 14% is a 40% increase in revenue which gives the Council room to work should it decide to be somewhere in the middle. Mr. Boigon said he believes the polling suggests that the percentage could go higher but he believed that 20% was a big jump and there is a psychological effect about something doubling. Mr. Bernard felt that there would be some loss with every percentage increase but he would also look comparatively at rates in neighboring cities. Public Comments: None. ADJOURNMENT: With no further business to come before the City Council, M/Lin recessed the Study Session at 6:34 p.m. to the Regular Meeting. Tommye Cribbins, City Clerk 6.1.a Packet Pg. 33 SEPTEMBER 19, 2017 PAGE 7 CC STUDY SESSION The foregoing minutes are hereby approved this day of 12017. Jimmy Lin, Mayor 6.1.a Packet Pg. 34 6.1.b MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR SEPTEMBER 19, 2017 CLOSED SESSION: 5:15 p.m., Room CC -8 Conference with Legal Counsel — Anticipated Litigation, Government Code Section 54956.9 One (1) Potential Case Public Comments: None Offered. STUDY SESSION: 5:50 p.m.., Room CC -8 Public Opinion Survey Results Discussion: Public Comments: None Offered. CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:39 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CA/DeBerry stated no reportable action was taken during tonight's Closed Session. However, he noted that there is an item 6.8 on the City Council's agenda wherein a request is being made that the City Council retain the law firm of Sheppard, Mullin, Richter & Hampton to look into whether or not the City of Industry's proposed purchase of the Tres Hermanos property, much of which lies within the City of Diamond Bar's jurisdictional limits is in compliance with state law, determine how that purchase might impact the City's interest and, if necessary, to file litigation challenging that approval. CM/Fox then reported that during tonight's Study Session, Council received a report on the results of a Public Opinion Survey that was conducted by TBWB Strategies, the City's consultant team, which was engaged to do a scientific survey related to the potential for a ballot measure being placed on the November 2018 election for an increase to the Transient Occupancy Tax (TOT). The results of the survey generally indicated that there was broad support for such a ballot measure. The survey was conducted between August 4th and August 131h of this year and was completed by random surveys of persons that are most likely to vote in the November 2018 election. Based upon that result, staff will continue to put together educational materials and provide information to the community moving forward to the election. No decision on a ballot measure is before the City Council at this time. The Council has until August of 2018 to determine the contents of a ballot measure. Council will be updated as staff moves forward. PLEDGE OF ALLEGIANCE: Councilmember Lyons led the Pledge of Allegiance. INVOCATION: Cantor Paul Buch, Temple Beth Israel Church provided the invocation. ROLL CALL: Council Members Herrera, C/Lyons, Tye, and Mayor Pro Tem Low and Mayor Lin Packet Pg. 35 6.1.b SEPTEMBER 19, 2017 PAGE 2 CITY COUNCIL Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources/Risk Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Alfa Lopez, Sr. Management Analyst; Danette Allen, Management Analyst; Cecilia Arellano, Public Information Coordinator and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 M/Lin and Councilmembers presented a Certificate Plaque to Owner Jung Shug and his daughter Min Shum recognizing B.R.B. Restaurant, 1361 S. Diamond Bar Boulevard as New Business of the Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/Fox announced that Sprouts is scheduled to open on October 11 th. The City welcomes Sprouts and wishes them much success. 3. PUBLIC COMMENTS: Pui Ching Ho, Diamond Bar Library, announced that the library will have a series of events celebrating 40 years of service to the City of Diamond Bar. On September 30th at 3:00 p.m. the Harbor Jazz Ensemble's Little Big Band will provide an engaging concert for all ages. Please join the library for its birthday party on Saturday, October 7th at 2:00 p.m. with many activities and historical photo presentation. Exhibits will run during library hours from October 7th to October 14th. These programs are sponsored by the Diamond Bar Friends of the Library which will hold their annual book sale on Saturday, September 23 from 9:00 a.m. to 3:00 p.m. in the Windmill Room next to the Library. Books will sell for $1 per bag and participants are asked to provide their own bags. C/Lyons mentioned that currently, the Diamond Bar Library is the busiest library with the most circulation in the entire Los Angeles County. Pui Ching Ho manages a very busy library and always finds time to come to a Council meeting to let everyone know what is going on and the City appreciates her service to the community. Congratulations to Pui Ching Ho and the Diamond Bar Library! Ivan De Herrera, International Brotherhood of Electricians Local 11 Los Angeles stated that he had read recently about a possible solar field being built in this area and felt it was very important that Diamond Bar pass resolutions to create jobs and not lawsuits. Packet Pg. 36 6.1.b SEPTEMBER 19, 2017 PAGE 3 CITY COUNCIL Francisco Arago, IBEW Local #11 said that his union has existed since 1891 and have over 900,000 members and is looking forward to a solar project. Mario Barragan, a 23 -year member of IBEW, an organization that represents over 12,000 members in LA County Local #47 is located off of Diamond Bar Boulevard and represents about 10,000 members and is also in favor of a solar field in the area and would like to see the Council pass a resolution creating jobs, not a lawsuit. 4. RESPONSE TO PUBLIC COMMENTS: CM/Fox responded that there is no resolution before the City Council this evening that could be acted on related to what the speakers were requesting. The item that is on the Consent Calendar is related to a letter of engagement with Sheppard, Mullin, Richter and Hampton to find out what the City of Industry plans for that property. Staff believes there may be interest in a solar farm and if the speakers know that to be a fact, staff would be happy to discuss the matter with them, but up to this point, the City has not been provided any information from the City of Industry about exactly what they are proposing to do, which is part of the City's concern with this matter. The City retains special legal counsel from time -to -time in order to protect the interest of the community. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — September 26, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive (Canceled) 5.2 Public Open House: Diamond Bar Boulevard Streetscape Project — September 27, 2017 — 6:30 p.m. to 8:30 p.m., Lorbeer Middle School, 501 S. Diamond Bar Boulevard. 5.3 Parks and Recreation Commission Meeting — September 28, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — October 3, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None Packet Pg. 37 6.1.b SEPTEMBER 19, 2017 7 PAGE 4 6.1 APPROVED CITY COUNCIL MINUTES 6.1 a Study Session of August 15, 2017 6.1b Regular Meeting of August 15, 2017 —as amended. CITY COUNCIL 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES: 6.2a Regular Meeting of June 22, 2017 6.2b Regular Meeting of July 27, 2017 6.3 RATIFICATION OF CHECK REGISTER DATED August 10, 2017 through September 7, 2017 Totaling $2,787,642.76 6.4 APPROVED TREASURER'S STATEMENT OF JULY 2017 AND REVISED TREASURER'S STATEMENT OF JUNE 2017. 6.5 APPROVED AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT WITH DAVID EVANS & ASSOCIATES, INC. (DEA) FOR LANDSCAPE CONSTRUCTION MANAGEMENT & INSPECTION SERVICES FOR THE SR 60 AT LEMON AVENUE INTERCHANGE PROJECT IN THE AMOUNT OF $13,700 FOR A TOTAL CONTRACT AUTHORIZATION OF $216,845. 6.6 ADOPTED ORDINANCE 05(2017) AMENDING THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE. 6.7 AUTHORIZED THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO CDWG FOR TEN (10) NEW HEWLETT PACKARD SERVERS IN THE AMOUNT OF $129,009.49. 6.8 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE LETTER OF ENGAGEMENT WITH SHEPPARD, MULLIN, RICHTER & HAMPTON, LLP AND APPROPRIATION FOR SPECIAL LEGAL SERVICES. 6.9 APPROVED AN APPROPRIATION ADJUSTMENTS TO THE GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL IMPROVEMENT PROJECT CARRYOVERS, AND FISCAL YEAR 2016-17 ADJUSTMENTS (AS AMENDED). PUBLIC HEARINGS: 7.1 ADOPTION OF RESOLUTION 2017-30: ASSESSING A NUISANCE ABATEMENT LIEN/SPECIAL ASSESSMENT AGAINST 1162 CHISOLM TRAIL DRIVE. Packet Pg. 38 6.1.b SEPTEMBER 19, 2017 PAGE 5 CITY COUNCIL CDD/Gubman reported that tonight staff is recommending that the City Council approve a third special assessment against the subject property to cover all staff and attorney expenses associated with the most recent weed abatement the City performed at this unoccupied residence. The property in question is located at 1162 Chisolm Trail Drive in the Stonegate neighborhood which is located off of Grand Avenue at Cahill Place. CDD/Gubman presented the code enforcement history dating back to March 2014. To date, staff has performed three Nuisance Abatements and have thus far collected over $14,100 for the first two lien reimbursements paid through property tax bills. Costs incurred for the most recent abatement performed total nearly $5,300. For the most recent work performed, the City obtained an Abatement Warrant on April 27th and on May 5, 2017, the City's contractor performed a thorough cleanup of weeds, overgrowth and debris as shown in a series of slides presented to the City Council. Council is being asked to approve a Special Assessment of $5,286.93 as detailed in the slide presentation. The Resolution staff is recommending for Council adoption provides an itemized accounting of staff hours that were expended during the abatement effort. The purpose of tonight's hearing is to present to the City Council staff's accounting of the costs to the City and associated Attorney's Fees, allow the representatives of the property owner to be heard and for the City Council to then render its decision on whether or not to impose the assessment and if so, to set the amount to be assessed. On August 21, 2017, the City attempted to notify the owner of tonight's hearing via Certified and First Class US Mail, physical posting of the Notice on the subject property and via email to the email addressed used in prior communications. All attempts to contact persons affiliated with the property were met without response. C/Tye asked if staff attempted to reach the property owner at his last known address outside of the US. CDD/Gubman responded that for a time staff was in communication with the owner's son and the son was responsive to staff's requests to keep the property maintained. However, at a certain point the son stopped responding which was accompanied by a lack of continued maintenance of the property. From that point in mid -year 2015 staff has moved forward with the property abatements. C/Tye asked if the son was taking care of the property. CDD/Gubman responded that the son was in India and was making arrangements with persons in Diamond Bar for the care of the property. Packet Pg. 39 6.1.b SEPTEMBER 19, 2017 PAGE 6 CITY COUNCIL C/Tye asked if it might make more sense for the City to have a gardener tend to the property so that the neighbors do not have to put up with the nuisance. CDD/Gubman explained that the City does not have a simple streamlined way to accomplish that and it has to be court-ordered. C/Herrera said this is not the first instance where the City has had to go in and clean up this property and has the City been able to recover expenses the City has made? CDD/Gubman responded yes and although the property owner is out -of - reach they have been paying their property tax bills at which time the liens have been satisfied. MPT/Low asked if the ownership has remained unchanged. CDD/Gubman said it has. C/Lyons asked how long this can go on because as C/Tye stated, no one wants to live next door to that kind of nuisance. Can the property owner continue on this path until the property sells or is there a certain point when it ceases? CDD/Gubman said that for all practical purposes the most workable solution is to continually go forward with abatements. If the property owner started becoming delinquent in their tax payments, the County could seize the property. In this case, the City cannot proceed with criminal prosecution because of its inability to reach the property owner who is out of the country. The only other potential option is to request a receivership so that a court-appointed receiver takes possession of the property, maintains it and eventually sells the property to recoup the costs. That may be too draconian of a measure to take on a property that essentially is overgrown with weeds. The City could ask a judge to appoint a receiver, but the likelihood of that being approved is probably low. C/Lyons said if they are paying their property taxes it probably means they are probably receiving a tax bill at their current address and wondered if the City was mailing its communications to that same address. CDD/Gubman responded that the City is mailing letters to the property address which is also the mailing address on the tax rolls. M/Lin asked how tall the grass/weeds have to be before the property is considered to be in violation of the City's Code. Packet Pg. 40 6.1.b SEPTEMBER 19, 2017 w7 PAGE 7 CDD/Gubman said he believes it is six inches. CITY COUNCIL M/Lin stated that in the photo it appeared the growth was two to two and one-half feet tall suggested that Code Enforcement visit the site more frequently so that the violation and fees become higher which might motivate the owner to comply. CDD/Gubman said that staff could do so. M/Lin opened the Public Hearing at 7:24 p.m. With no one present who wished to speak on this matter, M/Lin closed the Public Hearing at 7:24 p.m. C/Lyons moved, C/Herrera seconded, to Adopt Resolution 2017-30: Assessing a Nuisance Abatement Lien/Special Assessment against 1162 Chisolm Trail Drive in the amount of $5,286.93 as stated in the Resolution. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None COUNCIL CONSIDERATION: None. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons reported that City staff is continuing to work very hard on Diamond Bar's Restaurant Week. She understands that to date 17 restaurants have signed up including four restaurants that were not on the roster last year which includes the new Bento Rolls Bowls (B.R.B.) that was tonight's Business of the Month as well as, King Bap, Snowy Village Korean Dessert Caf6, and It's a Grind Coffee House. C/Lyons then reported that everyone is looking forward to October when the Read Together Diamond Bar program begins. There will be many programs and activities to take part in and one can look at the Library's onsite menu of programs and activities for more information. The book for adults to read is Rise of the Rocket Girls by Nathalia Holt. For those who enjoyed the movie Hidden Figures you will definitely enjoy this book which is a true story of women who helped launch America into space in the 1940's and 50's. Finally, last Thursday, she enjoyed Diamond Bar Day at the Los Angeles County Fair and the highlight of the day was congratulating our Diamond Bar Community Heroes, senior hero J.K. Chun, adult hero, Linda Headlee, and young adult hero Rhiston Yu. M/Lin did a terrific job talking about their accomplishments and presenting the awards. It was exceptionally well -organized this year. She thanked the Fair Committee Packet Pg. 41 6.1.b SEPTEMBER 19, 2017 PAGE 8 CITY COUNCIL and City staff for a job very well-done. C/Herrera congratulated New Business of the Month B.R.B. Restaurant and hoped that residents would give them a chance to be successful and sample their very good food. There is a lot of excitement about what is going up at the old Kmart Center and Sprouts, one of the major anchors plans to open on October 11 if all goes well. She hopes the community will support these new businesses and wishes them a lot of success. C/Tye hoped everyone would take the opportunity to participate in the Open House for the Streetscape Project on September 27th. Many people see things and wonder where it came from and why they didn't hear about it so put it on your calendar — a week from tomorrow (September 27th) from 6:30 to 8:30 p.m. at Lorbeer Middle School at the corner of Golden Springs Drive and Diamond Bar Boulevard. It is a great opportunity for folks to see what the City has in mind and a great opportunity to weigh-in and see what is scheduled for the renovation of that part of town. It is very exciting that it is getting spruced up. As C/Herrera said, October 11th will be the Grand Opening of Sprouts if everything goes as planned. Based on the number of people he sees at Sprouts in Chino Hills, this store should do very well. The number of neighbors and Diamond Bar residents he sees there, it should do very, very well. And as an added bonus, Ron Rios, who used to manage the Von's Store across the street which is now the Smart & Final Extra will be the manager of the Sprouts Store. Go in and say hello to Ron and welcome him back to the community. MPT/Low welcomed Miss Laura Hyakamuso, Representative for Supervisor Janice Hahn and asked her to convey the Council's greetings to the Supervisor. It has been a busy month for Council Members. Earlier she and C/Lyons attended the Fee Subcommittee meeting with staff which was formed to study Diamond Bar's assets, facilities and fees that are charged. The City is constantly reviewing the fees and updating the uses of the facilities to make sure the City is charging the correct fees and keeping everything looking spic and span. Kudos to staff for their efforts. M/Lin, C/Tye and she were at the Contract Cities Board Meeting that was held at the Diamond Bar Center and received a lot of compliments about the center, how it looked, the tremendous views, etc. and there were a lot of people present who had never been there and it was a good opportunity for the City to showcase its Center. She appreciates the way staff takes care of that facility. Some of the speakers spoke about a solar farm on the Tres Hermanos property between Diamond Bar and Chino Hills and other items on the Consent Calendar which is an area of interest for everyone in Diamond Bar. Unfortunately, Diamond Bar has received no information from the successful bidder of that property which as everyone knows is the City of Industry. The City Council wishes it had information to share with the public but no information has been forthcoming. As soon as the Council and staff become aware of any information it will be shared with the public. She and C/Herrera are delegates to the Tres Hermanos Conservation Authority. The members met earlier this week and last month and hope to continue the monthly meetings. For Packet Pg. 42 SEPTEMBER 19, 2017 PAGE 9 CITY COUNCIL anyone interested, they can attend those meetings and the City hopes to have relevant and pertinent information on the website. Bottom line is that the Council and Authority want to protect Diamond Bar's interest and whenever and whatever information becomes available will be passed along to residents. She encouraged everyone to join in the library events that were announced. Another upcoming event is the Moon Festival Celebration sponsored by the Diamond Bar Chinese-American Association on Sunday, October 1St at Pantera Park free and open to the public. To Jewish friends and neighbors Rash Hashanah and Shanah tovah. M/Lin said that a lot of things have happened since the last City Council meeting. Last Thursday it was the Diamond Bar Community's Day at the LA County Fair at the Fairplex which was a very interesting event. He was told that the Fair is the largest if not one of the largest county fairs in the United States. There were performances by both the Diamond Ranch High School Choir and the Diamond Bar High School Drill Team and Marching Band performed. It was a fantastic parade. For those unable to attend the Fair there is still time because the last day is September 24th. He encouraged everyone to attend and enjoy the feast. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:34 p.m. Tommye Cribbins, CITY CLERK The foregoing minutes are hereby approved this day of Jimmy Lin MAYOR 2017. 6.1.b Packet Pg. 43 6.2 Agenda #: 6.2 Meeting Date: October 3, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: RATIFICATION OF CHECK REGISTER SEPTEMBER 8, 2017 THROUGH SEPTEMBER 27, 2017 TOTALING $1,958,362.65. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,958,362.65 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated September 8, 2017 through September 27, 2017 for $1,958,362.65 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa On, -Ac c -of nti g ec nic n 10/3/2017 Packet Pg. 44 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incdUrector 9/27/2017 Attachments: 1. 6.2.a Check Register Affidavit 10-3-17 2. 6.2.b Check Register 10-3-17 6.2 Packet Pg. 45 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated September 8, 2017 through September 27, 2017 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Gomm Org Support Fund Prop A - Transit Fund Prop C - Transit Tax Fund Intergrated Waste Management Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund Self Insurance Fund Vehicle Maint/Repl Fund Equip Maint/Repl Fund Signed: Dianna Honeywell Finance Director Amount $1,076,409.38 $200.00 $2,851.54 $3,653.61 $19,470.78 $13,359.21 $11,245.62 $5,042.34 $812,130.44 $3,659.00 $1,008.43 $9,332.30 $1,958,362.65 6.2.a Packet Pg. 46 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND -- 001 - GENERAL FUND 0.00 I)TONER FOR PRINTERS CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122089 09/14/17 41MPRINT 4IMPRINT INC 0014096 10100 122090 09/14/17 AARBFCHA AARBF CHARITY GOLF TOURN 0114010 10100 122091 09/14/17 AMERICOM AMERICOMP GROUP 0014070 10100 122091 09/14/17 AMERICOM AMERICOMP GROUP 6014070 10100 122091 09/14/17 AMERICOM AMERICOMP GROUP 0014070 TOTAL CHECK MAINT/SUPP-SEC CAMERA 0.00 GARDENING WORKSHOP 0.00 10100 122092 09/14/17 AMERITEC AMERITECH BUSINESS SYSTE 0014070 10100 122093 09/14/17 ARNOKEIT KEITH ARNOLD 001 10100 122094 09/14/17 BAIDOOTH THERESA BAIDOO 001 10100 122095 09/14/17 BANKERSA BANKERS ADVERTISING COMP 001 10160 122095 09/14/17 BANKERSA BANKERS ADVERTISING COMP 1155515 10100 122095 09/14/17 BANKERSA BANKERS ADVERTISING COMP 1155515 TOTAL CHECK 10100 122096 09/14/17 BARBIANN NANCY BARBIAN 001 10100 122097 09/14/17 EVERGREE ROBYN A BECKWITH 0015556 10100 122097 09/14/17 EVERGREE ROBYN A BECKWITH 0015333 10100 122097 09/14/17 EVERGREE ROBYN A BECKWITH 0014093 10100 122097 09/14/17 EVERGREE ROBYN A BECKWITH 0014093 10100 122097 09/14/17 EVERGREE ROBYN A BECKWITH 0014093 TOTAL CHECK 10100 122098 09/14/17 BEEREMOV BEE REMOVERS 0015333 10100 122099 09/14/17 BESTLTG BEST LIGHTING PRODUCTS 0014093 10100 122100 09/14/17 BEYONDTR BEYOND TRUST SOFTWARE IN 0014070 10100 122101 09/14/17 BIOCONTR BIO CONTRACTORS INC 1155515 10160 122102 09/14/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 10160 122102 09/14/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 TOTAL CHECK 10100 122103 09/14/17 BUCKLEYP PRESCILLA BUCKLEY 001 10100 122104 09/14/17 CAJPIA CALIFORNIA JPIA 5104081 10100 122105 09/14/17 CARDIACS CARDIAC SCIENCE CORP 0014440 10100 122106 09/14/17 CDW-G CDW GOVERNMENT 0014070 10100 122106 09/14/17 CDW-G CDW GOVERNMENT 0014070 10100 .122106 09/14/17 CDW-G CDW GOVERNMENT 0014070 10100 122106 09/14/17 CDW-G CDW GOVERNMENT 0014070 10100 122106 09/14/17 CDW-G CDW GOVERNMENT 5304070 ---------DESCRIPTION------ SALES TAX COASTERS-DBRW 0.00 TEE SPONSOR FY 17-18 0.00 1)TONER FOR PRINTERS 0.00 I)TONER FOR PRINTERS 0.00 1)TONER FOR PRINTERS 0.00 0.00 COPY SERVICES 0.00 FACILITY REFUND-REAGN 0.00 FACILITY REFUND-PNTRA 0.00 USE TAX ACCRUAL 0.00 USE TAX ACCRUAL 0.00 RECYCLED BAGS-DBRW 0.00 0.00 RECREATION REFUND 0.00 FY.17-18: INTERIOR PL 0.00 FY 17-18: INTERIOR PL 0.00 MAINTENANCE OF PLANTS 0.00 MAINTENANCE OF PLANTS 0.00 MAINTENANCE OF PLANTS 0.00 0.00 REMOVAL SVC -IRR VALVE 0.00 FY 17-18: MONTHLY MAI 0.00 MAINT/SUPP-SEC CAMERA 0.00 GARDENING WORKSHOP 0.00 FY 17-18; "AS -NEEDED" 0.00 FY 17-18; "AS -NEEDED" 0.00 0.00 RECREATION REFUND 0.00 POLLUTION LIAB INS 0.00 PY2017-19 MEDICAL 0.00 ANNL RENWL IND WEAPON 0.00 BARRACUDA 1 YR UPDATE 0.00 BATTERIES LS700 0.00 NUANCE POWER PDF 2.0 0.00 FELLOWS 48SCI SHREDDER 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 501.98 200.00 37.50 283.94 2,660.61 2,982.05 2,648.72 so.00 20.00 -326.99 326.99 3,756.76 3,756.76 98.00 135.00 287.20 107.00 152.60 325.00 1,006.80 115.00 675.26 3,240.96 716.91 530.61 552.06 1,082.67 16.00 3,659.00 1,788.00 3,595.00 2,460.62 491.63 251.28 2,761.26 1 6.2.b Packet Pg. 47 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 09/27/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION---------- SALES TAX AMOUNT 10100 222106 09/14/17 CDW-G CAW GOVERNMENT 5304070 HP LASERJET M506X PRIN 0.00 4,950.66 10100 122106 09/14/17 CDW-G CDW GOVERNMENT 0014070 PROJECTOR LIGHT BULB 0.00 196.65 TOTAL CHECK 0.00 14,707.10 10100 122107 09/14/17 CORNWCHR CHRISTINE CORNWELL 001 FACILITY REFUND-HRTG 0.00 81.00 10100 122108 09/14/17 CIEUSASO CIE-USA/SOCAL 0014010 SEMINAR -MAYOR LIN 0.00 50.00 10100 122109 09/14/17 CONSTHAR CONSTRUCTION HARDWARE CO 0015333 REPAIR/REPLACE DOORS 0.00 526.00 10100 122109 09/14/17 CONSTHAR CONSTRUCTION HARDWARE CO 0015556 F/Y 16-17 - REPAIR/REP 0.00 50.00 10100 122109 09/14/17 CONSTHAR CONSTRUCTION HARDWARE CO 0014093 F/Y 16-17 REPAIR/REP 0.00 482.56 10100 122109 09/14/17 CONSTHAR CONSTRUCTION HARDWARE CO 0015333 F/Y 16-17 - REPAIR/REP 0.00 24,491.44 TOTAL CHECK 0.00 25,550.00 10100 122110 09/14/17 COFLADPW COUNTY OF LOS ANGELES 0015554 CATCH BASIN CLEAN OUT 0.00 8,050.00 10100 122111 09/14/17 CUBARRUK KAREN CUBARRUBIAS 001 FACILITY REFUND-HRTGE 0.00 50.00 10100 122111 09/14/17 CUBARRUK KAREN CUBARRUBIAS 001 FACILITY REFUND-HRTG 0.00 50.00 10100 122111 09/14/17 CUBARRUK KAREN CUBARRUBIAS 001 FACILITY REFUND-HRTGE 0.00 20.00 TOTAL CHECK 0.00 120.00 10100 122112 09/14/17 DELAOSSA JOANN DE LA OSSA 001 FACILITY REFUND -DBC 0.00 850.00 10100 122113 09/14/17 DENNISCA CAROL A DENNIS 0015310 FY 17-18: MINUTE SECR 0.00 100.00 10100 122124 09/14/17 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROFESSIONAL SERVICES 0.00 192.00 10100 122115 09/14/17 DFSFLOOR DFS FLOORING LP 0015333 FY 17-18: CITY HALL/L 0.00 150.00 10100 122115 09/14/17 DFSFLOOR DFS FLOORING LP 0015333 FY 17-18: CITY HALL/L 0.00 150.00 10100 122115 09/14/17 DFSFLOOR DFS FLOORING LP 0015556 FY 17-18: CITY HALL/L 0.00 385.00 10100 122115 09/14/17 DFSFLOOR DFS FLOORING LP 0015556 FY 17-18: CITY HALL/L 0.00 385.0D 10100 122115 09/14/17 DFSFLOOR DFS FLOORING LP 0015556 FY 17-18: CITY HALL/L 0.00 385.00 10100 122125 09/14/17 DFSFLOOR DFS FLOORING LP 0015556 FY 17-18: CITY HALL/L 0.00 385.00 10100 122125 09/14/17 DFSFLOOR DFS FLOORING LP 0014093 FY 17--18: CITY HALL/L 0.00 3,690.00 TOTAL CHECK 0.00 5,530.00 10100 122116 09/14/17 ECOFERTI ECOFERT INC 0015556 FERTIGATION SVCS -AUG 0.00 290.00 10100 122117 09/14/17 EDUCATIO EDUCATION TO GO 0015350 COMP SKILLS/BLDG TEAM 0.00 130.00 10100 122117 09/14/17 EDUCATIO EDUCATION TO GO 0015350 DIGITAL PHOTO 0.00 65.00 TOTAL CHECK 0.00 195.00 10100 122118 09/14/17 ELECNORE ELECNOR BELCO ELECTRIC I 250 5"s RETENTION 0.00 -9,286.85 10100 122118 09/14/17 ELECNORE ELECNOR BELCO ELECTRIC I 2505510 FY 16--17: C.I.P. #245 0.00 185,737.00 TOTAL CHECK 0.00 176,450.15 10100 122119 09/14/17 SHABAZZF FELICIA SHABAZZ 001 FACILITY REFUND-SYCMR 0.00 50.00 10100 122120 09/14/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 ALARM LINE 0.00 57.23 10100 122120 09/14/17 FRONTIER FRONTIER COMMUNICATIONS 0014030 FAX LINE 0.00 88.60 10100 122120 09/14/17 FRONTIER FRONTIER COMMUNICATIONS 0014093 ELEVATOR/ALRM ER LINE 0.00 161.00 10100 122120 09/14/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 FAX LINE 0.00 95.46 6.2.b Packet Pg. 48 1 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transaot.ck date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122120 09/14/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 TOTAL CHECK 0.00 FY 17-18: JANITORIAL 0.00 FY 17-18: JANITORIAL 10100 122121 09/14/17 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 10100 122122 09/14/17 GJSINC GUARANTEED JANITORIAL SE 0015556 10100 122122 09/14/17 GJSINC GUARANTEED JANITORIAL SE 0015333 10100 122122 09/14/17 GJSINC GUARANTEED JANITORIAL SE 0014093 TOTAL CHECK 10100 122123 09/14/17 HANJANH HARBHAYAN HANJAN 001 10100 122124 09/14/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 10100 122124 09/14/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015333 10100 122124 09/14/1,7 HOMEDEPO HOME DEPOT CREDIT SERVIC 0014093 10100 122124 09/14/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 TOTAL CHECK 10100 122125 09/14/17 HYMENGIN HYM ENGINERING 250 10100 122125 09/14/17 HYMENGIN HYM ENGINERING 2505510 10100 122125 09/14/17 HYMENGIN HYM ENGINERING 2505510 TOTAL CHECK 10100 122126 09/14/17 AOS INTEGRUS LLC 0014070 10100 122127 09/14/17 LEDTRONI LEDTRONICS INC 0015333 10100 122127 09/14/17 LEDTRONI LEDTRONICS INC 0015333 TOTAL CHECK 10100 122128 09/14/17 LEWISENG LEWIS ENGRAVING INC. 0014030 10200 122129 09/14/17 LINEFFIE EFFIE LIN 001 10100 122130 09/14/17 LOPEZHOP HOPE LOPEZ 001 10100 122131 09/14/17 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 10100 122131 09/14/17 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 TOTAL CHECK 10100 122132 09/14/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 122132 09/14/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 10100 122132 09/14/17 LASHERIF LOS ANGELES COUNTY SHERI 0015350 10100 122132 09/14/17 LASHERIF LOS ANGELES COUNTY SHERI 0015350 10100 122132 09/14/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 TOTAL CHECK 10100 122133 09/14/17 POSTNET LW POSTNET INC 0014096 10100 122134 09/14/17 MAGNOMAR MARIEN MAGNO 001 10100 122135 09/14/17 MAYHEWAS ASHLEY MAYHEW 001 ---------DESCRIPTION------ SALES TAX SRST CH LINE 0.00 LIGHTING SUPPLIES --DBC 0.00 PROJECT MANAGEMENT SER 0.00 FY 17-18: JANITORIAL 0.00 FY 17-18: JANITORIAL 0.00 FY 17-18: JANITORIAL 0.00 RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 STAFF TOOLS 0.00 OPERATNG SUPPLIES -BBC 0.00 OPERATNG SUPPLIES -CH 0.00 EAGLE SCOUT PROJECT 0.00 0.00 0.00 55k RETENTION 0.00 CONSTRUCTION CONTRACT 0.00 CONSTRUCTION CONTRACT 0.00 0.00 RICOH COPY CHARGES - I 0.00 LIGHTING SUPPLIES --DBC 0.00 LIGHTING SUPPLIES -ABC 0.00 0.00 0.00 NAME PLATE -MAYOR LIN 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 INDUSTRIAL WASTE SERVI 0.00 INDUSTRIAL WASTE SERVI 0.00 0.00 FY2017-18 SHERIFF LAW 0.00 FY2017-18 LAW ENFORCEM 0.00 FY2017-18 LAW ENFORCEM 0.00 FY2017-18 LAW ENFORCEM 0.00 FY2017-18 LAW ENFORCEM 0.00 0.00 PRINTING/RESTAURNT WK 0.00 RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 796.98 1,199.27 3,306.00 1,327.10 3,777.54 6,713.34 11,817.98 1,000.00 1,472.66 298.36 207.62 161.09 2,139.73 -4,670.85 43,102.56 50,314.34 88,746.05 812.29 3,953.32 1,055.40 5,008.72 15.44 309.00 32.00 1,641.28 5,948.22 7,589.50 515,253.73 375.84 2,755.72 6,800.35 9,684.91 534,870.55 118.52 92.00 850.00 3 I 6.2.b II Packet Pg. 49 1 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND - 001 -- GENERAL FUND 0.00 OFFICE SUPPLIES-WM CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122136 09/14/17 MITYLITE MITY LITE INC 0015333 10100 122136 09/14/17 MITYLITE MITY LITE INC 0015333 TOTAL CHECK 0.00 FY 16-17: NEW SITE FU 0.00 10100 122137 09/14/17 MMASC MMASC 0014030 10100 122137 09/14/17 MMASC MMASC 0014030 TOTAL CHECK 0.00 0.00 FACILITY REFUND -DBC 10100 122138 09/14/17 MNSENGIN MNS ENGINEERS INC 2505510 10100 122139 09/14/17 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015350 10100 122139 09/14/17 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015556 TOTAL CHECK 10100 122140 09/14/17 MURILLOB BIANCA MURILLO 001 10100 122141 09/14/17 NGSHUISH SHUT SHA NG 001 10100 122142 09/14/17 NGUYEKIM KIMBERLY NGUYEN 001 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0014030 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0015510 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 1155515 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0015333 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0014060 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0025210 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0024050 10100 122143 09/14/17 OFFICESO OFFICE SOLUTIONS 0014070 TOTAL CHECK 10100 122144 09/14/17 ONWARDEN ONWARD ENGINEERING 2505510 10100 122144 09/14/17 ONWARDEN ONWARD ENGINEERING 2505510 10100 122144 09/14/17 ONWARDEN ONWARD ENGINEERING 2505510 TOTAL CHECK 10100 122145 09/14/17 OUTDOORC OUTDOOR CREATIONS 0015556 10100 122146 09/14/17 PACWESTA PACWEST AIR FILTER LLC 0014093 10100 122147 09/14/17 PANSURAS ASHIL PANSURIA 001 10100 122147 09/14/17 PANSURAS ASHIL PANSURIA 001 TOTAL CHECK 10100 122148 09/14/17 PAPERREC PAPER RECYCLING & SHREDD 1155515 10100 122149 09/14/17 PEOPLERE PEOPLEREADY INC 0015333 10100 122149 09/14/17 PEOPLERE PEOPLEREADY INC 0015333 TOTAL CHECK 10100 122150 09/14/17 PHUJACEL JACELYN PHU 001 10100 122151 09/14/17 PSI PROTECTION ONE INC 0014093 --------DESCRIPTION--------- SALES TAX REPLACEMENT TABLES FOR 0.00 REPLACEMENT TABLES FOR 0.00 0.00 ALFA LOPEZ-2017 CONF 0.00 D. ALLEN -2017 CONF 0.00 0.00 DIAMOND BAR BLVD. STRE 0.00 HELIUM {ULTRA HIGH} 0.00 CYLINDER ARGON 0.00 0.00 DEPOSIT REFUND -DBC 0.00 RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 OFFICE SUPPLIES -CMO 0.00 OFFICE SUPPLIES -PW 0.00 OFFICE SUPPLIES-WM 0.00 OFFICE SUPPLIES -DBC 0.00 OFFICE SUPPLIES -HR 0.00 OFFICE SUPPLIES-PLNG 0.00 OFFICE SUPPLIES -FIN 0.00 OFFICE SUPPLIES -IS 0.00 0.00 CONSTRUCTION MGMT AND 0.00 CONSTRUCTION MGMT AND 0.00 CONSTRUCTION MGMT AND 0.00 0.00 FY 16-17: NEW SITE FU 0.00 PANELS -CH SERVER ROOM 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 0.00 CH PAPER RECYCLING 0.00 TEMP STAFF TO WORK AT 0.00 TEMP STAFF TO WORK AT 0.00 0.00 FACILITY REFUND -DBC 0.00 FY 17-18 - ALARM SERVI 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 2,000.00 14,208.14 16,208.14 375.00 375.00 750.00 17,045.08 93.00 8.00 101.00 1,000.00 57.00 1,050.00 882.17 412.89 244.67 246.97 71.93 50.55 171.65 186.14 2,266.97 1,286.25 2,283.75 16,110.00 19,680.00 114.71 57.59 200.00 100.00 300.00 55.00 606.48 760.00 1,366.48 1,150.00 28.96 4 I 6.2.b I Packet Pg. 50 1 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: trausact.ck date between 120170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER ACCTPA21 AMOUNT 10100 122152 09/14/17 PUBLICST PUBLIC STORAGE #23051 0014030 MONTHLY PAYMENT FOR ST 0.00 384,00 10100 122153 09/14/17 PYROCOMM PYRO COMM SYSTEMS INC 0015333 FY 17-18: SEMI-ANNUAL 0.00 585.00 10100 122154 09/14/17 RAYCHRIS CHRISTINE RAY 001 FACILITY REFUND -DBC 0.00 100.00 10100 122155 09/14/27 SALDUABE BENJAMIN SALDUA 001 FACILITY REFUND -DBC 0.00 45.00 10100 122156 09/14/17 SCFUELS SC FUELS 5205230 FUEL -CODE ENFORCEMENT 0.00 119.29 10100 122156 09/14/17 SCFUELS SC FUELS 5204093 FUEL -POOL VEHICLES 0.00 107.62 10100 122156 09/14/17 SCFUELS SC FUELS 5205556 FUEL -PARKS & FAC 0.00 558.90 10100 122156 09/14/17 SCFUELS SC FUELS 5205554 FUEL -ROAD MAINT 0.00 222.62 TOTAL CHECK 0.00 1,008.43 10100 122157 09/14/17 SCAQMD SO COAST AIR QUALITY MGT 0014030 AQMD FACILITIES LEASE 0.00 2,319.38 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 ELECTRICITY SERVICE 0.00 4,452.77 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECTRICITY SERVICE 0.00 10,020.48 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECTRICITY SERVICE 0.00 249.95 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECTRICITY SERVICE 0.00 438.71 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECTRICITY SERVICE 0.00 497.22 10100 122158 09/14/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECTRICITY SERVICE 0.00 23.52 TOTAL CHECK 0.00 15,682.65 10100 122159 09/14/17 SPARKLET SPARKLETTS 0015556 WATER/COOLER RENTAL 0,00 12.00 10300 122159 09/14/17 SPARKLET SPARKLETTS 0015556 ENERGY SURCHARGE 0,00 3.14 10100 122159 09/14/17 SPARKLET SPARKLETTS 0015556 5 --GAL WATER BOTTLES 0,00 80.91 10100 122159 09/14/17 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES FOR CIT 0,00 211.06 10100 122159 09/14/17 SPARKLET SPARKLETTS 0014030 COOLER RENTAL EQUIPMEN 0,00 2.99 TOTAL CHECK 0.00 310.10 10100 122160 09/14/17 STERICYC STERICYCLE INC 1155515 PICK UP OF WASTE HHW 0.00 537.01 10100 122161 09/14/17 PENTAMAT SUPERION LLC 0014070 WEB CONF-GERGUIS 0.00 80.00 10100 122162 09/14/17 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS INSTRUC 0.00 3,681.30 10100 122163 09/14/17 TODAMICH MICHELLE TODA 001 FACILITY REFUND-SYCMR 0.00 50.00 10100 122164 09/14/17 TORRESPH PHILLIP TORRES 001 FACILITY REFUND-REAGN 0.00 50.00 10100 122164 09/14/17 TORRESPH PHILLIP TORRES 001 DEP REFUND -SYCAMORE 0.00 50.00 TOTAL CHECK 0.00 100.00 10100 122165 09/14/17 TELEPACI TPX COMMUNICATIONS 0014070 7MB DATA LINE - SOURCE 0.00 898,84 10100 122165 09/14/17 TELEPACI TPX COMMUNICATIONS 0014070 7MB DATA LINE -- SOURCE 0.00 898.85 10100 122165 09/14/17 TELEPACI TPX COMMUNICATIONS 0014070 7MB DATA LINE - SOURCE 0.00 912.38 TOTAL CHECK 0.00 2,710.07 10100 122166 09/14/17 TRAVELER TRAVELERS INSURANCE 001 DEPOSIT REFUND -DBC 0.00 100.00 10100 122167 09/14/17 URMINC UNITED RECORDS MANAGEMEN 0014070 OFF-SITE STORAGE OF BA 0.00 568.50 5 I 6.2.b II Packet Pg. 51 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact,ck date between 120170908 00:00:00.000' and 1201.70927 00:00:00.000' ACCOUNTING PBRIOD: 3/18 FUND - 001 - GENERAL FUND COPPCONT COPP CONTRACTING INC CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 122167 09/14/17 URMINC UNITED RECORDS MANAGEMEN 0014070 TOTAL CHECK 09/21/17 10100 122177 09/21/17 10100 122168 09/14/17 USHEALTH US HEALTHWORKS MEDICAL G 0014060 10100 122169 09/14/17 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 10100 122169 09/14/17 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 TOTAL CHECK 122178 09/21/17 DENNISCA 10100 122170 09/14/17 WVWATER WALNUT VALLEY WATER DIST 1385538 10100 122171 09/21/17 DRIVERAL ALLIANT INSURANCE SERVIC 1155515 10100 122172 09/21/17 ACNLLC AMERICA CHUNG NAM LLC 001 10100 122172 09/21/17 ACNLLC AMERICA CHUNG NAM LLC 001 TOTAL CHECK MONTHLY MAINT-C/HLL 0.00 MONTHLY MAINT-C/HLL 10100 122173 09/21/17 BISHOPJO JOHN E BISHOP 0015350 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 0014093 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 0015333 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 001 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 001 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 0014093 10100 122174 09/21/17 CARROTTO CARROT TOP INDUSTRIES IN 0015333 TOTAL CHECK 10100 122175 09/21/17 CDW-G CDW GOVERNMENT 0014070 10100 122176 09/21/17 COPPCONT COPP CONTRACTING INC 250 10100 122176 09/21/17 COPPCONT COPP CONTRACTING INC 2505510 TOTAL CHECK 0014093 10100 122179 09/21/17 10100 122177 09/21/17 DANNYLET DANNY LETNER INC 250 10100 122178 09/21/17 DENNISCA CAROL A DENNIS 0015210 10100 122178 09/21/17 DENNISCA CAROL A DENNIS 0015210 101.00 122178 09/21/17 DENNISCA CAROL A DENNIS 0015210 TOTAL CHECK 10100 122179 09/21/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 122179 09/21/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 122179 09/21/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 122179 09/21/17 EMERALD EMERALD LANDSCAPE SERVIC 0014093 TOTAL CHECK 0.00 USE TAX 0.00 USE TAX 0.00 USE TAX 10100 122180 09/21/17 FEDEX FEDEX RETENTIONS PAYABLE 0014030 10100 122180 09/21/17 FEDEX FEDEX 0.00 001 10100 122180 09/21/17 FEDEX FEDEX 001 TOTAL CHECK 0.00 ADDL MAINT-C/HALL 0.00 MONTHLY MAINT-C/HLL 0.00 MONTHLY MAINT-C/HLL 10100 122181 09/21/17 FEHRPERR FEHR & PEERS EXPRESS MAIL-PL15-253 0015551 -----DESCRIPTION------ SALES TAX OFF-SITE STORAGE OF BA 0.00 0.00 PRE EMPLOYMENT PHYSCL 0.00 WEBSITE HOSTING-7ULY 0.00 WEBSITE HOSTING -AUG 0.00 0.00 RECYCLED WATER 0.00 SPCL INS -RECYCLES DAY 0.00 FACILITY REFUND-PNTRA 0.00 FACILITY REFUND-PNTRA 0.00 0.00 CONTRACT CLASS -SUMMER 0.00 SUPPLIES -CITY HALL 0.00 SUPPLIES -DBC 0.00 USE TAX 0.00 USE TAX 0.00 USE TAX 0.00 USE TAX 0.00 0.00 COMP EQ-I.T. 0.00 RETENTIONS PAYABLE 0.00 RD REHAB PROD -AREA 5 0.00 0.00 RETENTIONS PAYABLE 0.00 PROF.SVCS--ADMIN REV 0.00 PROF.SVCS-PLNG COMM 0.00 PROF.SVCS-PLNG COMM 0.00 0.00 ADDL MAINT-C/HALL 0.00 ADDL MAINT-C/HALL 0.00 MONTHLY MAINT-C/HLL 0.00 MONTHLY MAINT-C/HLL 0.00 0.00 EXPRESS MAIL -GENERAL 0.00 EXPRESS MAIL-PL15-253 0.00 E/MAIL-PL 2015-405 0.00 0.00 LEMON AVE CONSTRCTN 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 568.50 1,137.00 884.00 180.00 180.00 360,00 1,194.80 1,073.00 100.00 200,00 300,00 412.80 741.20 741.20 -64.44 -64.44 64.44 64.44 1,482.40 169.78 -25,125.62 502,512.48 477,386.86 7,650.00 25.00 150.00 200.00 375.00 27.60 524.00 910.00 910.00 2,371.60 24.72 27.92 35.57 88.21 2,631.16 C I 6.2.b I Packet Pg. 52 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39;25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION--------DESCRIPTION------- SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 122162 09/21/17 GHOURYSH SHAHNAZ GHOURY 001 FACILITY REFUND -DBC 0.00 415.00 10100 122183 09/21/17 HUETERAU RAUL HUETE 002 FACILITY REFUND-M/HLL 0.00 25.00 10100 122183 09/21/17 HUETERAU RAUL HUETE 001 FACILITY REFUND-M/HLL 0.00 50.00 TOTAL CHECK 0.00 75.00 10100 122184 09/21/17 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL -OCT 17 0.00 14,161.50 10100 122185 09/21/17 IMMUNITY IMMUNITY SOLUTIONS 0014070 SOFTWARE LICENSE RENW 0.00 3,500.00 10100 122186 09/21/17 AOS INTEGRUS LLC 5304070 COPIER SERVICES 0.00 1,620,38 10100 122187 09/21/17 INTEDEMO INTERIOR DEMOLITION 001 REFUND-CONST/DEMO 0.00 5,000,00 10100 122188 09/21/17 JOEGONSA JOE A. GONSALVES & SON 1 0014030 LEGISLATIVE SVCS -OCT 0.00 3,000.00 10100 122189 09/21/17 JONESKEV KEVIN D JONES 0015551 SR 57/60 PRJ ADVOCACY 0.00 3,600.00 10100 122190 09/21/17 FUALUISA LUISA FUA 001 ICMA LOAN REFUND 0.00 42.21 10100 122191 09/21/17 MACIELES ESPERANZA MACIEL 001 FACILITY REFUND -DBC 0.00 500.00 10100 122192 09/21/17 NGUYMELL MELLANIE NGUYEN 001 RECREATION REFUND 0.00 639.00 10100 122193 09/21/17 MOONJEEH JEE HYAE MOON 001 RECREATION REFUND 0.00 100.00 10100 122194 09/21/17 OTISELEV OTIS ELEVATOR COMPANY 0014093 ELEVATOR SVCS-C/HALL 0.00 5,034.48 10100 122194 09/21/17 OTISELEV OTIS ELEVATOR COMPANY 0015333 WHEEL CHAIR LIFT -DBC 0.00 682.80 TOTAL CHECK 0.00 5,717.28 10100 122195 09/21/17 PANSURAS ASHIL PANSURIA 001 FACILITY REFUND -DBC 0.00 403.77 10100 122196 09/21/17 PAPERREC PAPER RECYCLING & SHREDD 1155515 PAPER RECYCLING-C/HLL 0.00 55.00 10100 122197 09/21/17 PUSD POMONA UNIFIED SCHOOL DI 001 FACILITY REFUND 0.00 700.00 10100 122198 09/21/17 RFDICKSO R F DICKSON COMPANY INC 0015554 STREET SWEEPING SVCS 0.00 11,765.92 10100 122199 09/21/17 RKACONSU RKA CONSULTING GROUP 0015220 BLDG & SFTY SVCS-JUL 0.00 71,491.82 10100 122200 09/21/17 SOLARWIN SOLARWINDS.NET INC. 0014070 ANNL MAINT RENEWAL 0.00 1,495.00 10100 122202 09/21/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-B/CYN 0.00 1,045.00 10100 122202 09/21/17 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 100.00 10100 122203 09/21/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN -BANNERS FAIR 0,00 616,63 10100 122203 09/21/17 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS --REG FLYER 0.00 225,00 TOTAL CHECK 0.00 841,63 10100 122204 09/21/17 TUMANUTC CONNIE TUMANUT 001 FACILITY REFUND --DSC 0.00 100,00 7 I 6.2.b I Packet Pg. 53 1 SUNGARD PENTAMATION INC PAGE NUMBER; DATE: 09/27/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck_date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION---------- SALES TAX AMOUNT 10100 122205 09/21/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 9/22/17 -LOAN DEDUCTIO 0.00 3,344.86 10100 122205 09/21/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 9/22/17-P/R DEDUCTION 0.00 5,749.27 TOTAL CHECK 0.00 9,094.13 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS -DIST 41 0.00 4,240.56 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS -DIST 39 0.00 10,166.98 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 0.00 10,510.70 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS -PARKS 0.00 28,587.47 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS -DBC 0.00 425.17 10100 122206 09/21/17 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS -CITY HALL 0.00 927.86 TOTAL CHECK 0.00 54,858.74 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 302.01 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 193.91 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 139.00 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 67.52 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 33.58 10100 122207 09/21/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 1,456.26 TOTAL CHECK 0.00 2,192.28 10100 122208 09/21/17 WRIGHTP PAUL WRIGHT 0014030 A/V SVCS-CNCL MTG 0.00 150.00 10100 122209 09/21/17 ZHUANGEL ANGELA ZHU 001 RECREATION REFUND 0.00 178.00 10100 122210 09/21/17 DCINTEGR DC INTEGRATE INC 2505510 HVAC REPLACEMENT PROD 0.00 1,000.00 10100 122210 09/21/17 DCINTEGR DC INTEGRATE INC 250 RETENTIONS PAYABLE 0.00 3,879.00 TOTAL CHECK 0.00 4,879.00 10100 122211 09/21/17 GOVCONNE GOVCONNECTION INC 0014411 LICENSE PLATE CAMERAS 0.00 5,118.34 10100 12221.1 09/21/17 GOVCONNE GOVCONNECTION INC 0014070 SERVER RACK PANELS 0.00 301.61 TOTAL CHECK 0.00 5,419.95 10100 122212 09/21/17 ONWARDEN ONWARD ENGINEERING 2505510 M/CANYON ROAD REHAB 0.00 20,292.50 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 MEETINGS 0.00 25.00 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 MEETINGS 0.00 40.00 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 PARKING 0.00 6.00 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0014096 SUPPLIES 0.00 72.63 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 SUPPLIES 0.00 15.00 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 SUPPLIES 0.00 17.91 10100 PC0922 09/22/17 PETTYCAS PETTY CASH/DIANNA HONEYW 1155515 SUPPLIES 0.00 27.98 TOTAL CHECK 0.00 204.52 10100 PP19/17 09/21/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 2,343.71 10100 PP19/17 09/21/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 27,763,54 10100 PP19/17 09/21/17 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 53.01 TOTAL CHECK 0.00 30,160.26 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER--19/PP 17 0.00 182,220.84 10100 19 --PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER--19/PP 17 0.00 2,851.54 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-19/PP 17 0.00 3,653.61 a I 6.2.b II Packet Pg. 54 SUNGARD PENTAMATION INC DATE: 09/27/2017 CITY OF DIAMOND BAR TIME: 12:39:25 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170908 00:00:00.000' and '20170927 00:00:00.000' ACCOUNTING PERIOD: 3/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER 10100 19 -PP 17 09/21/17 PAYROLL PAYROLL TRANSFER TOTAL CHECK 001 ADJ FROM PP 17/17 0.00 10100 PP 19/17 09/21/17 TASC TASC 10100 PP 19/17 09/21/17 TASC TASC 10100 PP 19/17 09/21/17 TASC TASC TOTAL CHECK 10100 PP 19-17 09/21/17 PERSRETI PERS RETIREMENT 10100 PP 19-17 09/21/17 PERSRETI PERS RETIREMENT 10100 PP 19-17 09/21/17 PERSRETI PERS RETIREMENT TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT FUND/DIVISION---------DESCRIPTION------ SALES TAX 115 P/R TRANSFER-19/PP 17 0.00 138 P/R TRANSFER-19/PP 17 0.00 139 P/R TRANSFER-19/PP 17 0.00 141 P/R TRANSFER-19/PP 17 0.00 0.00 001 9/22/17-P/R DEDUCTIONS 0.00 001 ADJ FROM PP 17/17 0.00 001 ADJ FROM PP 17/17 0.00 0.00 001 RETIRE CONTRIB-PRPRA 0.00 001 RETIRE CONTRIB--EE 0.00 001 SURVIVOR BENEFIT 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 12,677.46 1,132.97 639.93 551.83 203,728.18 1,286.11 -1,286.11 1,286.11 1,286.11 190.74 230.04 8.00 428.78 1,958,362.65 1,958,362.65 1,958,362.65 9 I 6.2.b I Packet Pg. 55 1 6.3 Agenda #: 6.3 Meeting Date: October 3, 2017 CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT FOR AUGUST 2017. RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Cff-twur /�,Ffflo ffr MTWMor 4COUIrLdIR 10/3/2017 REVIEWED BY: amed 611 Ph-nin-Rolheywell, Finan irector 9125/2017 Packet Pg. 56 Attachments: 1. 6.3.a August 2017 Treasurer's Report 2. 6.3.b August 2017 Investment Portfolio 6.3 Packet Pg. 57 CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF AUGUST 31, 2017 BEGINNING CASH BALANCE $33,848,966.73 CASH RECEIVED Cash Receipts $2,437,518.12 Total Cash Received ($180,864.59) $2,437,518.12 $52,315.82 Change Fund $36,286,484.85 EXPENDITURES $500,00 Parking Account Minimum Checks Written ($2,738,476.07) $80.35 Payroll & Pers Transfers (532,885.03) Amount Unamortized on Investments Wire Transfers (736,260.00) $6,599,97 Returned Checks (2,212.62) Federal Credit Union Charge Card Fees & Other Adjustments (3,641.74) $3,195,672.47 Total Expenditures $2,150,144.25 $4,013,475.46 CASH BALANCE AS OF: AUGUST 31, 2017 Bank Negotiable CDs $32,273,009.39 TOTAL CASH BRLAKDOWN Active Funds Generai Account ($180,864.59) Payrod Account $52,315.82 Change Fund $1,400.00 Petty Cash Account $500,00 Parking Account Minimum $250.00 Cash With Fiscal Agent $80.35 Cash With OPEB Trust $162,315.22 Amount Unamortized on Investments ($29,396.83) Total Active Funds $6,599,97 Investment Funds; Federal Credit Union $248,000.00 Local Agency Investment Fund $3,195,672.47 Corporate Notes $2,150,144.25 Federal Agency Callable $9,491,430.39 Bank Negotiable CDs $9,615,000.00 Municipal Bonds $7,566,162,31 Wells Fargo Advantage Money Market Fund $0.00 Total Investment Funds 32,266,409.42 CASH BALANCE AS OF: AUGUST 31, 2017 $32,273,009.39 FY2017-18 Year -To -Date Effective Rate of Return 1.59% FY2017-18 Year -To -Date Interest Earnings $90,044.52 FY2017-18 Budgeted Annual Interest Earnings $466,350.00 6.3.a Packet Pg. 58 6.3.a CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of August 31, 2017 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Federal Credit Unlon CD $248,000,00 0.77% 1,827 1,243 2.050 Local Agency Investment Funs{ $3,195,672.47 9.90% 1 1 1.084 Corporate Nates $2,150,144.25 6.66% 1,615 1281 1.909 Federal Agency Issues - Callable $9,491,430.39 29.42% 1,651 284 1.252 Negotiable CD's - Banks $9,615,000.00 29.80% 1,664 1,236 1.623 Municipal Bonds $7,566,162.31 23.45% 1,580 1,154 1.957 Wells Fargo Sweep Account $0.00 0.00% 0 0 0.000 Total Investments and Averages TOTAL INTEREST EARNED Daniel Fox City Treasurer 9/20/2017 Date 32,266,409.42 100.00% 1,474 MONTH ENDING August 31, 2017 $44,149.93 817 1.561 FISCAL YEAR -TC -DATE 2017-18 $90,044.52 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy of the City of Diamond Bar approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Page 1 Packet Pg. 59 Investments Par Value Federal Credit Union CD Local Agency Investment Funds Corporate Notes Federal Agency Callable Negotiable CD Municipal Bonds 248,000,00 3,195,672.47 2,150,000.00 B'500,000,00 9,615, 000.00 7, 528, 340.12 Investments 32,237, 012.59 Total Earnings August 31 Month Ending Current Year 44,149,93 Average Daily Balance 32,626,356.48 Effective Rate of Return 1.59% Dianna Honeywell, Finance Director Reporting period 0810112017.0813112017 Run Date: 09113/2017 - 16.48 Market Book % of Days to YTMIC Value Value Portfolio Term Maturity 248,000.0C 3,192,287.20 2,151,944.35 9,449,746.00 9,617,505.49 7,536,171.20 32,195,654.24 Fiscal Year To Date 90,044.52 33,345,027.54 1.59% 248,000.00 6.3.b 1,827 City of Diamond Bar City of Diamond Bar 21810 Copley Drive Portfolio Management Diamond Bar, CA (909)839-7053 Portfolio Summary 1.084 August 31, 2017 6.66 Market Book % of Days to YTMIC Value Value Portfolio Term Maturity 248,000.0C 3,192,287.20 2,151,944.35 9,449,746.00 9,617,505.49 7,536,171.20 32,195,654.24 Fiscal Year To Date 90,044.52 33,345,027.54 1.59% 248,000.00 0.77 1,827 1,243 2.050 3,195,672.47 9.90 1 1 1.084 2,150,144.25 6.66 1,615 1,281 1.909 9,491,430,39 29.42 1,651 284 1,252 9,615,000.00 29.80 1,664 1,236 1.623 7,566,162.31 23.45 1, 580 1,154 1.957 32,266,409.42 100.00% 1,474 817 1.561 Portfolio POOL AP PM (PRF_PM1) TID Report Ver_ 7.3.3b Packet Pg. 6 6.3.b City of Diamond Bar Portfolio Management Page 1 Portfolio Details - Investments August 31, 2017 Average Purchase Stated Days to YTMIC Maturity CUSIP Investment # Issuer Balance bate Par Value Market Value Book Value Rate Term Maturity Date Federal Credit Union CD CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00 248,000.00 248,000.00 2.050 1,827 1,243 2.050 01/26/2021 Subtotal and Average 248,000.00 Local Agency Investment Funds LAW 16028 Local Agency Investment Fund Corporate Notes 037833BS8 10148 037833AYG 10186 16676413G4 10187 594918BP8 10172 89233P6SO 10159 89236TCZ6 10200 Federal Agency Callable 3133EC7A6 10043 3133EC7134 10644 3133ECNY6 10056 3133 EGAZ8 10155 3133EGLU7 10166 313382Y98 10057 3133834Y4 10059 313381G82 10118 3130A7W W1 10155 3130ABPZO 10165 3130A8V75 10169 3134G7577 10133 3134G9QH3 10157 3134G9XD4 10163 3134GBAE2 10189 3135GOSY0 10141 3136G3JY2 10152 3136G3ZY4 10167 Run rale: ()9/1312017 - 16:45 Subtotal and Average 3,658,575.70 Apple fro Apple fro Chevron Corp., Corporate Bond Microsoft Corp Toyota MTR Credit Corp Toyota MTR Credit Corp Subtotal and Average 2,159,160.59 03/01/2016 02/09/2017 02/08/2017 09/02/2016 05/27/2016 06101/2017 248,000.00 248,000.00 248,000.00 1,827 1,243 2.050 3,195,672.47 3,192,287.20 3,195,672.47 1.084 1 1 1.084 102 3,195,672.47 3,192,287.20 3,195,672.47 500,000.00 1 1 1.084 1,826 500,000.00 505,627.00 504,890.62 2.250 9,820 1,271 1.953 02/23/2021 250,000.00 250,524.00 247,447.64 2.150 1,826 1,622 2.395 02/09/2622 500,060.00 503,326.50 497,395.97 2.100 1,558 1,353 2.248 05/16/2021 500,000.00 492,985.50 501,276.58 1.550 1,801 1,406 1.4B2 08/08/2021 150,000.00 150,003.60 150,021.32 1,250 496 34 1.098 10/05/2017 250,000.00 249,477.75 249,112.12 1.900 1,407 1,315 2.003 04/08/2021 2,150,000.00 2,151,944.35 2,150,144.25 248,573.91 .1,615 1,281 1.909 1.643 12/19/2019 Federal Farm Credit Bank 12/12/2012 1,000,000.00 999,596.00 999,943.89 0.820 1,826 102 0.840 12/1212017 Federal Farm Credit Bark 12/1312012 500,000.00 499,555.50 499,985.83 0.840 1,826 103 0,850 12/13/2017 Federai Farm Credit Bank 05/06/2013 500,000,00 498,976.00 499,965.69 0.950 1,826 249 0.960 05/08/2018 Federal Farm Credit Bank 05/17/2016 500,000.00 498,700,50 500,000.00 1.580 1,737 1,265 1.580 02/17/2021 Federal Farm Credit Bank 07/14/2016 500,000.00 494,539.50 499,806.53 1.480 1,826 1,412 1.490 07/14/2021 Federal Home Loan Bank 05/16/2013 500,000.06 499,134.50 506,000.00 1.000 1,826 257 1.000 05/16/2018 Federal Home Loan Bank 05/29/2013 500,000.00 498,971.50 500,000.00 1.040 1,826 270 1.040 05/29/2018 Federal Home Loan Hank 07/13/2015 250,000.00 248,374.50 248,573.91 1,385 1,620 839 1.643 12/19/2019 Federal Home Loan Bank 05/25/2016 500,000.00 497,104.00 500,006.00 1.250 1,826 85 1.260 05/25/2021 Federal Home Loan Bank 07/1212016 500,000.00 498,190,00 500,000.00 0.840 730 314 0.840 07/1212018 Federal Home Loan Bank 08/22/2016 500,000.00 499,308.50 500,000.00 1.050 730 62 1.050 08122/2018 Federal Home Loan Mtg Corp 1012912015 500,000.00 499,163.00 500,000.00 1.125 1,827 5B 1.1.25 10129/2020 Federaf Home Loan Mtg Carp 05/26/2016 500,000.00 498,975.00 500,000,00 1,125 914 451 1.125 11/26/2018 Federal Home Loan Mtg Corp 06/30/2016 500,000.00 495,928.00 500,000.00 1.250 1,826 29 1.250 06/30/2021 Federal Homo Loan Mtg Corp 03/2912017 500,000.00 500,027,50 496,475.11 2.000 1,826 28 2.163 03/2912022 Federal National Mtg Assn 01/20/2016 506,000.00 497,043.00 499,159.39 1.600 1,800 23 1.732 12/24/2020 Federal National Mtg Assn 05/03/2016 500,000.00 490,723.50 499,082.87 1.500 1,821 57 1.671 04/28/2021 Federal National Mtg Assn 07/27/2016 250,000A0 245,073.50 249,609.44 1.300 1,826 56 1.435 07/27/2021 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Packet Pg. 61 City of Diamond Dar Portfolio Management Portfolio Details - Investments August 31, 2017 Average Purchase CUSIP investment# Issuer Balance Date Par Value Market Value Federal Agency Callable 3136G3XF7 10168 Negotiable CD 02006LL84 020080AV9 02587DQ84 02587CEM8 05765LAL1 06740KKD8 06062Q WG5 05580AGE8 140420XR6 14042RFLO 20033AUBO. 254672X37 29266 N G84 87270LAJ2 319141 GI -5 33767AV K4 308863AH2 38148JBM8 06251AK25 40434YBK2 856284523 464209BR5 48126XLBO 538036CF9 5840386R2 58733ACY3. 59013JJB6 57116AMX3 68621KAY7 70153RHEl 71270 QLS3 Run Date: 09!1312017- 16:48 Federal National Mtg Assn Subtotal and Average 9,491,327,31 07/27/2016 500,000.00 490,362.00 9,500,000.00 9,449,746.00 Page 2 Stated Days to YTMIC Maturity Book Value Rate Term Maturity Date 498,828.33 1.250 1,826 56 1.453 07/27/2021 9,491,430.39 1,651 284 1.252 10174 Ally Bank UT 09/08/2016 246,000.00 244,952.82 248,000.00 1.350 1,096 738 1.161 09/09/2019 10130 Alma Sank Astoria NY 10/01/2015 249,000.00 246,943.96 249,000.00 1.700 1,460 759 1.701 09/30/2019 10192 American Express Bank 04126!2017 247,000.00 248,965.87 247,000.00 2.400 1,826 1,698 2.401 04126/2022 10195 American Express Bank 05/03/2017 247,000.00 248,401.48 247,000.00 2.354 1,826 1,705 2,351 05103/2022 10194 Balboa Thrift & Loan 04/28/2017 248,000.00 246,528,37 248,000,00 2.000 1,826 1,700 0.000 04/28/2022 10204 Barclays Bank 07/12/2017 247,000.00 246,861.19 247,000.00 2.200 1,826 1,775 2.201 07/12/2022 10179 Bank ofBaroda 10/31/2016 24B4O00,0C 243,438.04 248,000.00 1.450 1,460 1,155 9.450 10/30/2020 10188 BMW Bank 02/17/2017 248,000.00 248,937.19 248,000.00 2.150 1,820 1,630 2.151 02/17/2022 10151 Capital One Bank 04106/2016 248,000.00 248,233.86 248,000.00 1,700 1,826 1,313 1.701 04/0612021 10196 Capital One Bank 05/10/2017 247,000.00 248,683.31 247,000,00 2.300 1,826 1,712 2.301 05110/2022 10198 ComenityCapital Bank 05131/2017 248,000.00 250,033.10 248,000.00 2.350 1,826 1,733 0.000 0513112Q22 10182 Discover Bank 1212112016 248,000.00 249,519,74 248,000.00 2.150 1,826 1,572 2.151 12/21/2021 10107 EnerBank USA 01/29/2015 248,000.00 247,349.25 248,000.00 1.400 1,461 515 1.400 01/2912019 10205 EverbanklJacksonville FL 08/16/2017 247,000.00 246,439,56 247,000.00 2.200 1,826 1,810 2.201 08/1612022 10202 First Bank of Highland Park 06!21!2017 247,000.00 245,985.57 247,000.00 2.100 1,826 1,754 2.101 06/21/2022 10146 First Bank Puerto Rico 02/12/2016 248,000.00 247,845.74 248,000.00 1.850 1,827 1,260 1,850 02/1212021 10147 Farmers & Merch Savings Bank 02/29/2016 248,000.00 248,593.46 248,000,00 1.550 1,824 1,274 1.552 02/26/2021 10142 Goldman Sachs Bank 01/27/2016 248,000.QO 247,450.43 248,000.00 2.100 1,827 1,244 2.102 01/2712021 10131 Bank ofHapoalimNY 10/09/2015 245,000.00 246,036.84 245,000.00 2.000 1,827 1,134 2.002 10/09/2020 10171 HSBC Bank USA 08/31/2016 248,000.00 248,000.00 248,000.00 1.250 1,826 1,460 0.000 08/31/2021 10184 State Bank of India 0112612017 248,000.00 251,244.83 248,000.00 2.350 11826 1,608 2.351 01/26/2022 10054 Isabella Bank & Trust Company 05/30/2013 248,000.00 247,345.53 248,000.00 1.000 1,826 271 0.850 05/30/2018 10181 JP Morgan Chase 11/18/2016 248,000.00 243,175.16 248,000.00 1.800 1,826 1,539 1.801 11/18/2021 10145 Live Oak Banking Ccompany 02/11/2016 248,000,00 249,201.31 248,000.00 1.500 1,460 892 1.468 02/10/2020 10199 Medallion Bank 06/09/2017 248,000.00 247,690.00 248,000,00 2,150 1,826 1,742 0.000 06/09/2022 10160 Mercantil Commerce Bank 06/24/2016 248,000.00 245,463.46 248,000,00 1.650 1,826 1,392 1.651 06/24/2021 10123 Merrick Hank 09/21/2015 248,000.00 250,909,04 248,OOC.00 1.850 1,627 1,116 1.850 09121/2020 10178 Marlin Business Bank 10128/2016 248,000.00 244,636.62 248,000.00 1.250 1,095 787 1.250 10/28/2019 10197 Oriental Bank & Trust 05/24/2017 248,000.00 248,234.11 248,000.00 1.850 1,098 998 1.852 05/26/2020 10076 Parkway Bank & Trust 03/1912014 248,000.00 248,139,38 248,000.00 1.650 1,826 564 1.651 03/19/2019 10105 People's United Bank 01128/2015 248,000.00 250,509.76 248,000.00 1.760 1,826 879 1.751 01128/2020 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Packet Pg. 62 City of Diamond Bar Portfolio Management Portfolio Details - Investments August 31, 2017 Page 3 6.3.b Municipal Bonds 032556CB6 10180 Anaheim Calif HSG & Pub Auth Average Purchase 489,230.00 499,480.93 1.765 Stated 1,491 Days to YTMlC Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity 1.713 Date Negotiable CD 10125 Coachella Valley School Dist 09/15/2015 880,000,00 895,400.00 885,261.96 2.885 1,782 1,065 2,665 08/0112020 13034PYH4 74267GVBO 10153 Privatebank & Trust Co - CD 500,000.00 05/06/2016 248,000.00 246,893.18 248,000.00 1.500 1,826 1,343 1.501 05/06/2021 795450ZWB 10190 Sallie Mae Bank 253,525.00 03/22/2017 247,000.00 249,720.95 247,D00,60 2,350 1,826 1,663 2.350 03122/2022 857894TU3 10203 Stearns Bank 753,585.66 06!2312017 248,000.00 247,876.50 248,000.00 1.200 273 203 1.200 03123/2018 87164XPG5 10185 Synchrony Bank 2.820 02103/2017 248,000.00 250t127.34 248,000.00 2.250 1,826 1,616 2.251 02/03/2022 94986TYT8. 10154 Wells Fargo 1,788 05/10/2016 248,000.00 246,869.12 248,000,00 1.300 1,826 1,347 1.301 05/10/2021 981571BD3 10113 World's Foremast Bank 518 05/13/2015 200,000.00 200,745.20 200,000.00 2.000 1,827 985 2.002 05113/2020 966594AY9 10191 Whitney Sank 1.500 0412012017 248,000.00 248,076.38 248,000.00 1.650 732 598 1.650 04!2212019 94768NJU9 10088 Webster Bank 06/01/2021 07/0212014 248,000.00 249,447.82 246,000.00 1,900 1,826 669 1.901 07102/2019 1,352 1.814 Subtotal and Average 9,511,483.87 10173 9,615,000.00 9,617,505.49 9,615,000.00 492,905,00 1,664 1,236 4.623 1,352 Municipal Bonds 032556CB6 10180 Anaheim Calif HSG & Pub Auth 10/31/2016 500,000.00 489,230.00 499,480.93 1.765 1,796 1,491 1.792 10/01/2021 13066YTY5 10175 Calif St Dept Wtr Res Power 09/28/2016 738,340.12 736,147.25 738,340.12 1.713 1,676 1,338 1.713 05/01/2021 189849KY7 10125 Coachella Valley School Dist 09/15/2015 880,000,00 895,400.00 885,261.96 2.885 1,782 1,065 2,665 08/0112020 13034PYH4 10164 California State HSG Fin AGY 07/01/2016 500,000.00 499,940,00 503,039.29 2.189 1,492 1,065 1.980 08/01/2020 13063DADO 10193 California State HSG Fin AGY 04/27/2017 250,D00.00 253,525.00 250,000.00 2.367 1,800 1,673 2.367 04/01/2022 283309KN1 10134 EI Monte School District 11!0612015 750,000.00 755,272,50 753,585.66 2.148 1,272 607 1.850 05/01/2019 455749BQ3 10150 Indio CA Water Authority 04/01/2016 980,000.00 997,414.60 999,854.60 2.820 1,461 943 2,000 04/01/2020 533018CZ8 10177 Lincoln Calif Pub Fing Auth 11/08/2016 525,000.00 522,312.00 529,666.40 2.230 1,788 1,491 2.001 10/01/2021 672211 RF -5 10161 Oakland Coliseum 06!1712016 500,000.00 503,160.00 505,267.48 2.321 959 518 1.559 02/0112019 752111JW5 10175 Rancho Calif Wtr Dist Fin Auth 10!1812016 500,000.00 490,200.00 503,289.73 1.675 1,748 1,430 1.500 08/01/2021 769036BAl 10201 Riverside CA Pension OBI.G 06!0112017 260,000.00 258,957.40 260,000,00 2,125 1,461 1,369 2.126 06/01/2021 913366HV5 10170 LIC Rgts Med Ctr Rev Bonds 08/17/2016 145,000.00 142,942.45 145,000.00 1.620 1,732 1,352 1.814 05/15/2021 913366HV5 10173 UC Rgts Med Ctr Rev Bonds 09/07/2016 500,000.00 492,905,00 501,778.14 1.620 1,711 1,352 1.515 05/15/2021 92603PER9 10183 Victor Vly Cmnty CLG Dist 12/28/2016 500,000.00 498,765.00 491,598,00 1.B96 1,677 1,430 2.351 08/01/2021 Subtotal and Average 7,566,809.01 7,528,340.12 7,536,171.20 7,566,162.31 1,580 1,154 1.957 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo 07/0112012 0.00 0.00 0.00 0.010 1 1 0.010 Subtotal and Average 0.00 0.00 0.00 0.00 0 0 0.000 Run Date: 0911312017 - 16748 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Packet Pg. 63 6.3.b City of Diamond Dar Portfolio Management Portfolio Details - Investments August 31, 2017 Average Purchase States[ Days to YTMIC CUSIP Investment Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Total and Average 32,626,356.48 32,237,612.59 32,195,654.24 32,266,409.42 9,474 817 1.561 Page 4 Portfolio POOL AP Run Data: 09113!2017 - 16:48 PM (PRF_PM2) 7.3.0 Packet Pg. 64 CITY COUNCIL 6.4 Agenda #: 6.4 Meeting Date: October 3, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: FULL EXONERATIONS OF SURETY BOND NO. 929598541 TO COMPLETE LANDSCAPE AND IRRIGATION IMPROVEMENTS AND SURETY BOND NO. 929598538 FOR MONUMENTATION RELATED TO TRACT MAP 72295 (WILLOW HEIGHTS DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BLVD. AND BREA CANYON ROAD. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the full exoneration of Bond No. 929598541 and Bond No. 929598538. FINANCIAL IMPACT: This action has no financial impact on the City. BACKGROUND/DISCUSSION: In accordance with Section 66462 of the Subdivision Map Act, the City entered into agreement with the subdivider, Lennar Homes of California, Inc., to complete various improvements for Tract Map 72295. The subdivider guaranteed faithful performance of said agreement by posting with the City a surety bond for rough grading, erosion control, private storm drain improvements, private street improvements, public street improvements, sewer improvements, landscape and irrigation, private street lights and public street lights. On September 20, 2016, a reduction of 75% of the surety to complete the landscape improvements within Diamond Canyon Park was approved by the City Council. To date, all landscape improvements within Diamond Canyon Park have been completed and accepted by the City. Written requests from Lennar Homes of California, Inc. were received on September 20, 2017 for the full exoneration of the Landscape Improvements and Monumentation Packet Pg. 65 Bonds. Staff has verified that the improvements related to the bonds have been completed. The following surety bonds are recommended for full exoneration: Surety Bond No. 929598541 in the amount of $448,347.15 Surety Bond No. 929598538 in the amount of $4,800.00 a:14:7_VV411 YF imberly Young, S for Civil Engi r 10/312017 WIZA'SAYOF tni. "I ector 9/20/2017 Attachments: 1. 6.4.a Lennar Landscape Bond Exoneration Request 2. 6.4.b Lennar Monument Bond Exoneration Request 6.4 Packet Pg. 66 6.4.a LENNAR` September 20, 2017 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Landscape Improvements Dear Mr. Beshay; Please accept this letter as our request to exonerate our bond for the above mentioned project. This project is 100% complete. Bond Number: 929598541 rider for $448, 347.15, for labor and materials and faithful performance. Please feel free to contact me at (949) 349-8213 should you have any question.Thank you in advance for your assistance and consideration, Sincerely, Bob Duennerman LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 949-349-8213 25 Enterprise • Suite 410 * Aliso Viejo, CA 92656 LENNAR . C Q M IPacket Pg. 67 6.4.b LENNAR' September 20, 2017 Via Email John Beshay Chief Public Work Inspector City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Willow Heights Dear Mr. Beshay; Please accept this letter as our request to exonerate the Monument bond for the above mentioned project. The monuments are 100% complete. Monument Bond 929598538 in the amount of $4,800.00 for labor, materials and faithful performance. Please feel tree to contact me at (949) 349-8213 should you have any questions.. Thank you in advance for your assistance and consideration. Sincerely, Bob Duennerman LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 25 Enterprise • Suite 410 • Aliso Viejo, CA 92656 LENNAR.COM IPacket Pg. 68 CITY COUNCIL 6.5 Agenda #: 6.5 Meeting Date: October 3, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: CONTRACT AMENDMENTS FOR ONE (1) YEAR ON-CALL CIVIL ENGINEERING SERVICES WITH DAVID EVANS AND ASSOCIATES, INC., DMS CONSULTANTS, INC., ONWARD ENGINEERING, AND PENCO ENGINEERING, INC., IN A NOT TO EXCEED AMOUNT OF $50,000 FOR EACH CONTRACT. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve and authorize the Mayor to sign, Contract Amendments No. 1 with David Evans and Associates, Onward Engineering, and Penco Engineering, and Contract Amendment No. 3 with DMS Consultants, in a not to exceed amount of $50,000 for each contract. FINANCIAL IMPACT: For development related projects, funding is provided through developer fees and deposits paid by the applicant prior to the plan/report review stage. The Fiscal Year 2017-2018 Budget includes $38,000 for contract plan check services and $147,000 for contract inspection services. There is a balance of $30,000 for contract engineering services in the Public Works Operating Budget. Each consultant will be authorized a not to exceed amount of $50,000 for the one year contract extension. BACKGROUND/DISCUSSION: To supplement the City's professional capabilities, civil engineering services have been utilized by the City on an as -needed basis. The current consultant service agreements are set to expire on October 18, 2017. DEA, DMS, Onward and Penco were awarded a three (3) year contract, with an option for a contract extension, to provide on-call civil engineering services. In order to provide timely and responsive review of development projects and complete other as -needed Packet Pg. 69 6.5 engineering services, it is beneficial to retain multiple firms to provide the desired services necessary to maintain the operations within the Public Works Department. During the contract term, each of the consultants has worked successfully to deliver projects on time and staff has been pleased with overall performance of these consultants. Each consultant has submitted a letter of intent which indicates their commitment to meet all of the terms and conditions of the original agreement and expresses their desire to continue providing services to the City for the one (1) year extension period. The scope of services to be provided include: review and recommendation of various grading plans, hydrology and hydraulic reports, sewer, storm drain, street improvement and other civil engineering plans which pertain to development and capital projects, inspection services, construction management, and other related services as requested by the City. Compensation will be in accordance with the current City Fee Schedule and the appropriate classification of service provided pursuant to each consultant's fee schedule referenced in their respective letters of intent. Deposits are received at the time of project submittal and consultant fees are drawn from the deposit account on an actual cost basis pursuant to the Fee Schedule. PREPARED BY: imberly Young, Serior Civil Engi r 10/3/2017 1?12,fAjw A;I AAffW " &Ma Ir dy 64IMM id 1%*'P-TjM W179 i ector 9/20/2017 anna oOeywell., Finan Director 912512017 Attachments: 1. 6.5.a DEA Amendment No. 1 2. 6.5.b DMS Amendment No. 3 3. 6.5.c Onward Amendment No. 1 4. 6.5.d Penco Amendment No. 1 Packet Pg. 70 AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 1 to Consultant Services Agreement ("Amendment No. 1") is made and entered into as of October 3, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and David Evans and Associates, Inc. (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 7, 2014, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Term of Agreement. This Amendment shall take effect October 18, 2017, and shall continue until October 18, 2018 unless earlier terminated pursuant to the provisions in the Original Agreement. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A. 4. Integration. This Amendment No. 1 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 1 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 1 shall control. 973895.1 6.5.a Packet Pg. 71 IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and day first above written. "CONSULTANT" David Evans and Associates, Inc. By: Printed Name: Title: "CITY" CITY OF DIAMOND BAR Jimmy Lin, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney 6.5.a Packet Pg. 72 August 25, 2017 Ms. Kimberly Young, PE Senior Civil Engineer City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, CA 91765 Subject: City of Diamond Bar Contract to Provide On-call Civil Engineering and Plan Checking Services Dear Ms. Young, 6.5.a Exhibit A After review of our current on-call contract for Civil Engineering and Plan Check services with the City of Diamond Bar, David Evans and Associates (DEA) is acceptable to extending the services for an additional 1 year term as requested by the City. DEA has prepared an updated fee rate schedule for on-call engineering services for the period from October 18, 2017 through October 18, 2018. The fee rate schedule shall be for all on-call services and Time and Material work performed under the current agreement. Our team looks forward to continuing our services to the City under this contract. Please let nae know what documents or information you will require to complete and process the contract amendment. Sincerely, David Evans and Associates David Stuetzel, PE Project Manager Attachment: DEA Fee Rate Schedule October 2017 cc: Mark Miner, DEA 17782 171h Street, Suite 200, Tustin, CA 92780 714.665,4500 fax 714,665.4501 Packet Pg. 73 OFFICE Principal Project Manager Senior Engineer GIS Programmer Staff Engineer Designer Assistant Engineer GIS Analyst Project Assistant Administrative EXPERT WITNESS Preparation for Depositions/Court Appearances Depositions/Court Appearances FIELD SURVEY 1 Person Survey Crew 2 Person Survey Crew 3 Person Survey Crew 2 Person Nigh Definition Survey Crew CONSTRUCTION Resident Engineer Senior inspector Inspector 6.5.a Rev. August 25, 2017 Billing Rates/Nr Jan -14 Oct -17 $ 215.00 $ 225.00 $ 190.00 $ 200.00 $ 150.00 $ 168.00 $ 140.00 $ 148.00 $ 125,00 $ 132.00 $ 115.00 $ 125.00 $ 100,00 $ 110.00 $ 100.00 $ 105.00 $ 90.00 $ 95.00 $ 72.00 $ 85.00 $ 255.00 $ 300.00 $ 450.00 $ 450.00 $ 155.00 $ 175.00 $ 205.00 $ 265.00 $ 250.00 n/a $ 230.00 $ 265.00 $ 135.00 $ 150.00 n/a $ 135.00 $ 115.00 $ 125.00 Notes: 1. Client shall pay the cost plus 15% for any applicable governmental fees, title company charges well monuments, outside vendor reproduction costs, in house reproduction costs, plotting cost, mileage and delivery or messenger services incurred on Clients behalf. If requested, DEA will provide a computer printout of these costs. DEA does not typically provide any additional backup for these generally nominal expenses as part of our fee. 2. In the event Consultant's fee schedule changes due to increase of costs such as the granting of wage increases and or other employee benefits, to field or office employees due to terms of any labor agreement or increase in the cost of living, during the lifetime of this agreement, a percentage increase shall be applied to all remaining fees and charges to reflect the increased costs. 17782 171h Street, Suite 200, Tustin, CA 92780 714,665.4500 fax 714.665.4501 Packet Pg. 74 6.5.a Rev. August 25, 2017 W OM-th (= 3. The fee stated herein does not Include any sales or use tax. In the event that a sales and/or use tax is Imposed by local or federal authority upon the services rendered hereunder, such sale or use tax shall be in addition to said fee herein and shall be the full responsibility of the Client. 4. Depositions and Court appearances shall be billed at the above noted rate, with a four hour minimum. 17782 1 P Street, Suite 204, Tustin, CA 92786 714.665.4500 fax 714.665.4601 Packet Pg. 75 AMENDMENT NO. 3 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 3 to Consultant Services Agreement ("Amendment No. 3") is made and entered into as of October 3, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and DMS Consultants, Inc. (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 7, 2014, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Term of Agreement. This Amendment shall take effect October 18, 2017, and shall continue until October 18, 2018 unless earlier terminated pursuant to the provisions in the Original Agreement. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A. 4. Integration. This Amendment No. 3 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 3 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 3 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 3 shall control. 973895.1 6.5.b Packet Pg. 76 IN WITNESS hereof, the parties enter into this Amendment No. 3 on the year and day first above written. "CONSULTANT" DMS Consultants, Inc. By: Printed Name: 1 Title: VICPS -PN "CITY" CITY OF DIAMOND BAR Jimmy Lin, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney 6.5.b Packet Pg. 77 CONSULTANTS, INC . C I V I L E N G I N E E R S September 14, 2017 Kimberly M. Young, P.E. Senior Civil Engineer City of Diamond Bar Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 SUBJECT: On Call Civil Engineering/ Plan Checking/ Public Works Services Dear Ms. Young: This is to indicate that we are interested and will appreciate an extension of our present On Call Civil Engineering Services contract which expires in October of 2017 Sincerely, DMS Consultants, Inc. Surender Dewan, P.E. President 6.5.b 12371 Lewis Street, Suite 203, Garden Grove, CA 92840 714.740.8840 1 fax: 714.740.8842 Packet Pg. 78 6.5.b ®IVIS Consultants, Inc. Project Manager ..................... Project Engineer ..................... Design Engineer ..................... Senior Plan Checker .............. Construction Administrator..... Construction Inspector........... Building Plan Check Engineer Two -Man Field Party .............. Three -Man Field Party ........... Survey Manager ..................... Clerical ................................... .... $160.00 .... $125.00 .... $105.00 ...... $70.00 ...... $95.00 ...... $85.00 ...... $95.00 .... $195.00 .... $225.00 .... $115.00 ...... $55.00 Packet Pg. 79 AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 1 to Consultant Services Agreement ("Amendment No. 1") is made and entered into as of October 3, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and Onward Engineering (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 7, 2014, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Term of Agreement. This Amendment shall take effect October 18, 2017, and shall continue until October 18, 2018 unless earlier terminated pursuant to the provisions in the Original Agreement. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A. 4. Integration. This Amendment No. 1 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 1 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 1 shall control. 973895.1 6.5.c Packet Pg. 80 IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and day first above written. "CONSULTANT" Onward Engineering °CITY" CITY OF DIAMOND BAR 1�t— By: By: Printed Na ,U1 Title: 11-We,S'/ �-,yl ATTEST: Jimmy Lin, Mayor Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney 6.5.c Packet Pg. 81 ONWARD ENGINEERING design smarter. build better. September 14, 2017 Attn: Kimberly Molina Young Senior Civil Engineer City of Diamond Bar Public Works Department 21810 Copley Dr. Diamond Bar, CA 91765 300 S. Harbor Blvd. Suite 814 Anaheim, CA. 92805 p: 714.033.3050 f: 714.948.8978 www.oe--eng.com SUBJECT: Professional Service Agreement for On -Call Civil Engineering, Plan -Checking, and Public Works Construction Management and Inspection Services in the City of Diamond Bar Hello Kimberly, The Professional Service Agreement (PSA) for On -Call Civil Engineering, Plan -Checking, and Public Works Construction Management and Inspection Services expires on October 18, 2017. OE proposes to extend that contract for an additional year (October 18, 2018). OE has provided the City design engineering, construction management, inspection, plan - checking, and even staff augmentation. Our firm understands the City's expectations and we look forward to continuing serving the City of Diamond Bar and its constituents. Our rate sheet is attached to this letter and amends our original rate sheet submitted in 2014. If any additional information is required, please feel free to contact me at (714) 553-3050 or email me at mataya@oe-eng.com. Best regards, _?�� . . - A---,— — Majdi Ataya, Presid Onward Engineering 6.5.c Packet Pg. 82 ONWARD ENGINEERING FEE SCHEDULE 6.5.c h� Classification Hourly RaWA QA/QC Manager $120 Project Manager $110 Construction Manager $110 Sr. Plan -Checker $100 Project Engineer $95 Construction Inspector $95 Community Coordinator $75 Clerical Staff $55 *Costs include office overhead and are fully burdened and include all mileage and reimbursable expenses. OE pays all inspectors prevailing wage rates in compliance with the Department of Industrial Relations for Inspection. Packet Pg. 83 AMENDMENT NO. 1 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 1 to Consultant Services Agreement ("Amendment No. 1") is made and entered into as of October 3, 2017, by and between the City of Diamond Bar, a municipal corporation ("City"), and Penco Engineering, Inc. (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of October 7, 2014, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Term of Agreement. This Amendment shall take effect October 18, 2017, and shall continue until October 18, 2018 unless earlier terminated pursuant to the provisions in the Original Agreement. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit A. 4. Integration. This Amendment No. 1 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 1 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 1 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 1 shall control. 973895.1 6.5.d Packet Pg. 84 IN WITNESS hereof, the parties enter into this Amendment No. 1 on the year and day first above written. "CONSULTANT" Penco Engineering, Inc. By: r Printed Na .Je I, Title: tl i_a Pr -P, "CITY" CITY OF DIAMOND BAR Jimmy Lin, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney 6.5.d Packet Pg. 85 6.5.d RENC©ENG Client Success is Our Success Cs September 8, 2017 Mr. John Beshay Associate Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Subject: On -Call Civil Engineering / Plan Checking / Public Works Inspection Services Dear John, Our Consulting Services Agreement dated October 7, 2014 for the subject services will expire on October 18, 2017. We request that our agreement be renewed so we can continue to provide professional services to the City of Diamond Bar. We appreciate being of service to the City. Sincerely, Jffrey M. Cooper, PE Vice President INLAND EMPIRE IRVINE SAN DIEGO 255 E. Rincon Street, Suite 114 16842 Von Karman Avenue, Suite 150 11440 West Bernardo Court, Suite 300 Corona, CA 92879 Irvine, CA 92606 San Diego, CA 92127 951-736-2040 - Fax 951-736-5292 949-753-8111 - Fax 949-753-0775 858-753-1800 - Fax 8 www.pencoeng.com Packet Pg. 86 6.5.d PENCOENG Client Success is Our Success Cs FEE SCHEDULE Effective January 1, 2017 through December 31, 2017 DFRCnIUIUC:I LAnl IRI V QATG Principal $ 225.00 Engineering Manager $ 200.00 Survey Manager $ 200.00 Senior Project Manager $ 190.00 Project Manager $ 180.00 Senior Project Engineer $ 160.00 Project Engineer $ 150.00 Senior Design Engineer $ 135.00 Design Engineer $ 120.00 Associate Engineer $ 100.00 Engineering Technician $ 90.00 Project Assistant $ 95.00 Processor $ 95.00 Senior Project Surveyor $ 155.00 Project Surveyor $ 130.00 Senior Survey Technician $ 115.00 Survey Technician $ 90.00 2 -Man Survey Crew $ 220.00 2 -Man Survey Crew Prevailing Wage $ 270.00 1 -Man Survey Crew $ 170.00 Any work performed after the above date shall be billed under new fee schedule rates at a 3% increase. A new fee schedule will be issued on or before December 31" of each year. REIMBURSABLE COSTS Reproductions; deliveries; travel; meals and lodging; facsimiles; models, renderings and photos; Mylars; and CDs, not included in scope of work. All reimbursable costs shall be billed at cost plus 15% Mileage shall be billed at the current IRS standard mileage rate All accounts are due net 30 days from the date of invoice Outstanding accounts shall be charged 1.0% per month All required overtime work shall be billed at 150% of the hourly rate Packet Pg. 87 CITY COUNCIL 6.6 Agenda #: 6.6 Meeting Date: October 3, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: AUTHORIZATION TO SUBMIT A LIST OF PROJECTS TO BE FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, ESTABLISH A SEPARATE GENERAL LEDGER FUND TO ACCOUNT FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS AND TRANSFER FUNDS FROM THE GAS TAX FUND TO THE NEWLY CREATED RMRA FUND. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Adopt Resolution No. 2017-xx authorizing the submittal of the SB1 funded Project List, establishing a new general ledger fund for the accounting of RMRA funds and transferring funds from the Gas Tax Fund to the newly created RMRA Fund. FINANCIAL IMPACT: Sufficient funds are included in the FY 17/18 adopted budget in the amount of $329,170 for Road Repair and Accountability Act of 2017 funded capital improvement projects. BACKGROUND: On April 28, 2017 the Governor signed Senate Bill (SB) 1 which is known as the Road Repair and Accountability Act of 2017. In order to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registrations fees. These taxes will be deposited into the newly created Road Maintenance and Rehabilitation Account (RMRA). SB 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs. Therefore, in order to be eligible for RMRA funding, statute requires cities and counties to provide annual RMRA project reporting to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city must submit to the CTC a list of projects proposed to be funded with these funds. Packet Pg. 88 All projects proposed to receive funding must be included in the budget and adopted by resolution by the City Council in a public meeting. Once the CTC receives the project list from the City, it will report to the Controller that the list of projects have been submitted and are therefore eligible to receive an apportionment of RMRA funds for the applicable fiscal year. Attached to this report is the project list that will be submitted to the CTC by October 16, 2017. DISCUSSION: As set forth in the FY 17/18 adopted budget, the City has allocated $329,170 funds for the Grand Ave/Golden Springs Drive Intersection Enhancement project. At the time that the budget was adopted the details of the SB 1 program were not clear so all the funds were programed in the existing Gas Tax Fund. As more details of the program have emerged it has been determined that the RMRA funds must be accounted for in a separate fund in the general ledger. It is recommended that the Council authorize the creation of a new Fund 108, RMRA, and transfer the existing appropriation of $329,170 from the Gas Tax Fund to the new RMRA fund to segregate and account for these funds. A city receiving an apportionment of RMRA funds is required to sustain a maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009-10, 2010-11 and 2011-12 fiscal years for street, road and highway purposes from the City's general fund. This amount for the City of Diamond Bar has been determined to be $467,701. This MOE will be easily met each fiscal year. PREPARED BY: anna oneywell, Finan Director 10/3/2017 REVIEWED BY: Pnir;�-pnneywjll,-Fini!nVFDirector 9/26/2017 Attachments: 1. 6.6.a SB 1 Resolution 17.18 6.6 Packet Pg. 89 6.6.a RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING A PROJECT LIST OF ROAD PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, ESTABLISHING A SEPARATE FUND TO ACCOUNT FOR ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS AND TRANSFERRING FUNDS FROM THE GAS TAX FUND TO THE NEWLY CREATED RMRA FUND WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide; and WHEREAS, SB 1 emphasizes the importance of accountability and transparency in the delivery of California's transportation programs; and WHEREAS, the City of Diamond Bar must submit a project list on an annual basis to the California Transportation Commission in order to be eligible for Road Maintenance and Rehabilitation Account (RMRA) funding; and WHEREAS, statute requires the City to include the project list in the budget and adopt the list by resolution of the City Council in a public meeting; and WHEREAS, The City of Diamond Bar will receive an estimated $329,170 in Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2017-18; and WHEREAS, RMRA funds must be accounted for in a separate fund in the City's general ledger and such a fund needs to be established. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the City Council of the City of Diamond Bar adopts the attached project list of road projects funded by RMRA funds (Exhibit A). SECTION 2. That the City Council of the City of Diamond Bar establishes a separate fund in the general ledger in order to segregate and account for RMRA funds. Packet Pg. 90 Resolution #2017 -XX SECTION 3. That the City Council of the City of Diamond Bar transfers funds from the Gas Tax Fund to the newly created RMRA Fund. PASSED, APPROVED AND ADOPTED THIS 3rd Day of October, 2017. Jimmy Lin, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 3rd day of October, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Tommye Cribbins, City Clerk 2 6.6.a Packet Pg. 91 Exhibi STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Part 1: General Information Local Streets and Roads Program *Agency Name: (Select from dropdown list) LoCode' Diamond Bar 5455 *Agency Address: *City: *ZIP Code: 21810 Copley Drive JDiamond Bar CA 192832 *Agency Contact: *Agency Contact Title: David Liu Pulic Works Director/City Engineer *Agency Contact Phone No.: (i.e. 1234567890) *Agency Contact Email Address: (909) 839-7041 DIiu@diamondbarca.gov Funding for Fiscal Year: I FYI 17/18 *Budget Support Documentation:? Please briefly describe the budget support documentation being provided. Resolution adopted at the Regular City Council Meeting of October 3, 2017. This resolution outlines the project(s) to be funded by SB -1 funds. (Month) (Year) Average Network PCI: 77 Measurement Date: 02 2015 Additional Information: ? Project Flexibility: Pursuant to SHC Section 2034(x)(1), this project list shall not limit the flexibility of an eligible city or county to fund projects in accordance with local needs and priorities, so long as the projects are consistent with SHC Section 2030(b). After submittal of the project list to the Commission, in the event a city or county elects to make changes to the project list pursuant to the statutory provision noted above, formal notification of the Commission is not required. However, the Project Expenditure Report form that is due to the Commission by October 1st each year, will provide an opportunity for jurisdictions to annually communicate such changes to the Commission as part of the regular reporting process. * Required information Packet Pg. 92 STATE OFLA—PNIA--IFORNIATI—SPORT4TON COMM senate 3111 isal 1 Proposed Preled Dst r— • Required Fart 2: Project Information Local Streets and Roads Program additional Pro)ed Elements PYm�ed T d ype • Estimated ' Esiimatatl )Dou iha prefect indude elemenC�s)aa described In SHC 20301c]-lfl7 7 tem pleu-Dare D'elaul Ellie 14gislati iStriptfs) (sele�ty/x fiom d,.pd..Ihll Proposed •Prpjed Titla - Pr Jed Letode pra"ed ID 1 ° Pre)ed DessripGon ° ProJed Wratrop jppoi (if arty) Explanation 7 ? Cemplete Type lif"tither° Is selected, Pre- Lenstrudlen scare glmdie 5usralnabllity Teehnalpgies streets DesdipHan ad jsalecl lrom drepdwvn list) please explain} Lenstruttfen im+•/YYYY1 Mln. Maa. Slate Sead32 asfembly T 7 Change. glements Elements 7 Immlwrrl 7 7 rand nvefGolden "..r, 22818 Mher Padesirlan psaresult ofthewidening of the GrandfGoldm Spring, Int—aion of Grand Arc. and Golden pedestrian sa(ery Drive lnle¢edipn enhancements along wlmlersectien being per(ormedbvthe City oY springs Drive project MI 5455 EnNanpemenf sidewalk, parkway and Ind-ry, pestr edian harduape and landscape i010/2M7"..r, S]J11t19 1➢ 30 Yes ssv akFs enhan�cmenis aysa I-dwlIn prpsswalks.sidewalks IY 1111L i47 6.6.a frit Packet Pg. 93 6.6.a STATE OF CALIFORN[A • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form Local Streets and Roads Program Agency Name: Agency Contact: Diamond Bar David Gu (909) 839-7041 LoCode: 5455 Ditu@diamondbarca.gov FY 17/18 Project No. Project Title Summary of Proposed Project List Project Description Project Location Estimated Completion Date (mmldd/) Pre - Construction Construction Estimated Useful Life lu of yyyyyrs) Min. Max. PPD1 Grand Ave/Golden Springs Drive Intersection Enhancement As a result ofthe widening of the Grand/Golden Springs Intersection of Grand Ave. and Golden Drive intersection being performed by the City of Springs Drive Industry, pedestrian hardseape and landscape enhancements associated with crosswalks, sidewalks and parkways are being implemented. 10/2017 12/2019 10 20 PP02 PP03 PP04 PP05 PP06 PP07 PP08 PP09 PP10 PP11 PP12 PP13 PP14 PP15 PP16 PP17 PP18 PP19 PP20 PP21 PP22 PP23 PP24 PP25 PP26 PP27 PP28 PP29 PP30 PP31 PP32 PP33: - — - --- PP34 PP35 PP36 PP37 PP38 PP39 PP40 PP41 PP42 PP43 PP44 PP45 PP46 PP47 PP48 PP49 PPSO 1of1 Packet Pg. 94 CITY COUNCIL 6.7 Agenda #: 6.7 Meeting Date: October 3, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: CONTINUED PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES FOR FISCAL YEAR 2017/18. STRATEGIC GOAL: Safe, Sustainable & Healthy Community :1*461kh1IT, l;lZIUL-IIs] ►A Adopt Resolution No. 2017-xx authorizing participation in the National Intergovernmental Purchasing Alliance to purchase janitorial supplies for City facilities in the amount not to exceed $65,000 for Fiscal Year 2017/18. FINANCIAL IMPACT: Funds for these supplies are included in the adopted Fiscal Year 2017/18 budgets for the Civic Center, Diamond Bar Center, and Parks. BACKGROUND/DISCUSSION: The City has been using Waxie Sanitary Supply for over ten years to supply janitorial items for City facilities. Waxie provides high quality product and years of responsive customer service that staff has come to rely on. On February 17, 2015 the City Council authorized the use of the National Intergovernmental Purchasing Alliance (NIPA) for purchases of Waxie products for FY 2014/15. The City Council has also authorized the use of the NIPA for purchases of Waxie products for FYs 2015/16 and 2016/17. When comparing last year's NIPA prices to this year's there have very minor price increases. Staff is seeking authorization to use the NIPA for purchases of Waxie products again for FY 2017/18. The City's purchasing ordinance, codified in Chapter 3.24 of the Diamond Bar Municipal Code, generally requires the use of formal bidding procedures for procurement of goods and services that cost in excess of $40,000. Section 3.24.070(b)(4) provides an exception as follows: "When in the opinion of the Purchasing Manager or Purchasing Agent supplies, materials, personal property or equipment can be more efficiently or more cheaply obtained if acquired on behalf the City by the State Department of General Services or other government purchasing program, the Purchasing Manager or Purchasing Agent shall so advise the City Council. Acquisition of any such supplies, Packet Pg. 95 materials, personal property or equipment by the State Department of General Services or other government purchasing program may be authorized by resolution of the City Council. " Staff recommends that the City forgo its own bidding process and utilize the bidding process conducted by the City of Tucson, Arizona, which served as the Principal Procurement Agency (lead agency) for the NIPA and negotiated a contract with Network Services Company to obtain discounted pricing for about 1,400 Waxie products. These products may be purchased under the agreement by members of the NIPA, including the City of Diamond Bar, from Waxie Sanitary Supply as the local distributor for the Network Services Company. The NIPA is an intergovernmental cooperative purchasing alliance that procures contracted goods and services thorough a Request for Proposal (RFP) competitive solicitation process conducted by a public agency/governmental entity. The procurement process employed by the NIPA includes the following: 1. The lead agency prepares a competitive solicitation, incorporating language to make the agreement accessible nationally to agencies in states that allow intergovernmental (i.e.: "piggyback") contract usage. 2. The lead agency issues the solicitation and any required amendments and notifications, and conducts pre—proposal conferences/meetings. 3. Interested suppliers respond to the solicitation. 4. The lead agency evaluates the responses, negotiates the final terms and conditions and ultimately awards the master agreement. The NIPA procurement process is similar to the City's formal bidding procedures, which makes master agreements appropriate for "piggybacking" for purchases of Waxie products included in the City of Tucson and Network Services Company master agreement. As a participant, the City will receive the "NIPA" prices shown on the attached Waxie Price List, as opposed to the "Current" prices shown on the same Price List. Per the City's Purchasing Ordinance, participation in a governmental purchasing program must be authorized by resolution of the City Council. The Purchasing Ordinance also requires City Council approval for purchases from a single vendor in a fiscal year in excess $40,000. Staff anticipates expenditures of $65,000 for Waxie products during Fiscal Year 2017/18. PREPARED BY: P1 AV61 2, Christy Murphe76FRe3r,ation S erinte nt 10!3!2017 6.7 Packet Pg. 96 NATA 1ATITI:40lWO )"AAW 10024AAW AAAM e.e. -Cold[ ya cLean, A sistant City Manager 9/26/2017 anna Oeywell, Finan 'rector 9/27/2017 Attachments: Ii MMA M -TIM. razen><a0159MGr�:�:� 2. 6.7.b Waxie Price Comparison List — Current Prices, FY 16.17 prices and FY 17.18 prices 3. 6.7.c Janitorial & Sanitation Supplies Executive Summary 4. 6.7.d Renewal Amendment extending the contract from 8.2.17-8.1.18 6.7 Packet Pg. 97 6.7.a RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES FROM WAXIE SANITARY SUPPLY AS DISTRIBUTOR FOR THE NETWORK SERVICES COMPANY IN THE AMOUNT NOT TO EXCEED $65,000 FOR FISCAL YEAR 2017/18 WHEREAS, the City Council has established a purchasing system for the efficient purchase of supplies, services, personal property and equipment at the lowest cost commensurate with the quality needed and to buy without favor or prejudice; and WHEREAS, the City Manager, acting in the role of Purchasing Manager, directs and supervises the acquisition of all goods and services under the authority of Diamond Bar Municipal Code Section 3.24.040 (a); and WHEREAS, Diamond Bar Municipal Code Section 3.24.070(b)(4) authorizes the Purchasing Manager to dispense with formal bidding when, in the opinion of the Purchasing Manager, supplies, personal property, services or equipment can be more efficiently or more cost efficient obtained if acquired on behalf of the city by the state department of general services or other government purchasing program, and the City Council authorizes the "piggyback" procurement by resolution; and WHEREAS, the Purchasing Manager has determined that certain supplies, materials, personal property and equipment can be more efficiently and more cheaply obtained if acquired on behalf the City as a participant of the National Intergovernmental Purchasing Alliance, an intergovernmental cooperative purchasing alliance that procures contracted goods and services thorough a request for proposal competitive solicitation process conducted by a public agency/governmental entity; and WHEREAS, acquisition of any such supplies, materials, personal property or equipment as a participant of a government purchasing program must be authorized by resolution of the City Council; and WHEREAS, the Purchasing Agent and Purchasing Delegates have evaluated the janitorial products provided by Waxie Sanitary Supply as the local distributor pursuant to a master contract between the City of Tucson, the Network Services Company, and the National Intergovernmental Purchasing Alliance, and have determined that Waxie provides high quality product and responsive customer service, and recommends Waxie Sanitary Supply as the provider of janitorial supplies for city facilities. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby: 1 Packet Pg. 98 Resolution No. 2017 -XX 6.7.a 1. Recognizes that certain supplies, materials, personal property and equipment can be obtained more efficiently and at a more cost effective price if acquired on behalf the City as a participant of a government purchasing program; 2. Authorizes the City of diamond Bar to participate in the National Intergovernmental Purchasing Alliance; 3. Appoints the City Manager of the City of Diamond Bar to direct and supervise the acquisition of all goods and services as a participant in the National Intergovernmental Purchasing Alliance; and, 4. Authorizes the City Manager to purchase janitorial supplies for City facilities from Waxie Sanitary Supply as a participant in the National Intergovernmental Purchasing Alliance in the amount not to exceed $65,000 during Fiscal Year 2017/18. Approved and Adopted on the 3rd day of October, 2017. Jimmy Lin Mayor Attest: Tommye Cribbins, City Clerk I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 3rd day of October, 2017 by the following vote: AYES: NOES: ABSENT: ABSTAINED: Tommye Cribbins, City Clerk City of Diamond Bar 2 Packet Pg. 99 WAME�"` $.pmlTanv $µ PPLi• Guy Fiandaca Account Executive 909-938-9416 PLEASE FAX YOUR ORDER TO: 7 6.7.b 9 City of Diamond Bar Account Number: 146239 Ship To: Please note WAXIE Sanitary Supply will honor these prices until Thursday, May 31, 2018 At which time they will subject to manufacturer price increases. Proof of increase will be provided upon request. Purchase Order: Ordered by: Item Number Description U/M Regular Price NIPA Price Last Year NIPA Price 1030400 WAXIE-Green SolSta Nonacid Bathroom Cleaner 4/3L CS $ 76.99 $ 56.85 $ 57.42 1030837 WAXIE Drainzyme HD Drain Maintainer quarts QT $ 6.50 $ 4.55 $ 4.60 1070400 Folex Spotter Quart CS 1 $ 79.99 $ 59.35 $ 59.35 1070451 WAXIE Gum Away II 6oz CS $ 52.99 $ 43.55 $ 43.55 1070663 WAXIE-Green Encapsulating Pre -Spray gallons CS $ 112.50 $ 86.92 $ 87.79 160161 Aim Deod Screen w/ Block CS $ 75.00 $ 44.88 $ 45.55 160911 WAXIE Time Metered Mango Air Freshener 6.8oz BX $ 24.99 $ 22.19 $ 22.41 160980 WAXIE 9000 -Shot Clean & Fresh Refill CS $ 45.00 $ 39.00 $ 39.39 164011 WAXIE Mango Dry Air Freshener 10 -oz net CS $ 52.99 $ 46.91 $ 47.38 164012 Timemist Mango Premium Hand -Held Air Freshener 12/10oz CS $ 77.99 $ 70.77 $ 70.77 170018 WAXIE Germicidal Ultra Bleach gallons CS $ 8.52 $ 6.83 $ 6.89 170200 SolSta 320 Disinfectant Bathroom Cleaner CS $ 65.99 $ 57.63 $ 58.21 170700 SolSta 764 Lemon Quat Disinfectant Cleaner 3L CS $ 69.99 $ 51.36 $ 51.87 180020 4600 Feather Duster -12" EA $ 7.75 $ 6.54 $ 6.60 180060 4603 Feather Duster -23" EA $ 10.40 $ 8.80 $ 8.88 180105 Round Wall Duster Brush Head Only EA $ 4.50 $ 3.58 $ 3.61 290060 16" Brass Channel w/ Rubber EA $ 8.50 $ 7.28 $ 7.28 290120 4" Brass Squeegee Handle EA $ 6.99 $ 6.01 $ 6.01 290430 18" Refill Squeegee Rubber EA $ 2.99 $ 2.45 $ 2.45 320200 SolSta 210 Neutral Cleaner CS $ 62.99 $ 51.58 $ 52.10 350474 WAXIE W74 Medium Duty Scrubbing Sponge CS $ 23.47 $ 18.36 $ 18.54 350632 Mr. Clean Magic Eraser CS $ 33.53 $ 28.75 $ 28.75 380395 11280 KC In Counter Kleenex Luxury Foam Skin Cleanser w/ Moi CS $ 51.00 $ 36.52 $ 34.77 380397 11331 KC Kleenex Counter Mount Skin Care Dispenser EA $ - $ - $ - 381663 2120 Space Saver Dispenser 1000ml EA $ - $ - $ - 381680 Purell Instant Hand Sanitizer 1000ml CS $ 57.41 $ 45.13 $ 31.65 385905 WAXIE Grand Touch 1000 ml Dispenser Black EA $ - $ - $ - 388084 White Lanolin Hand Soap CS $ 25.62 $ 20.12 $ 20.32 573130 ProTeam Antimicrobial Micro Filter Bags for Super Coach Vac PK $ 23.99 $ 20.80 $ 20.80 573765 Windsor 12' Vacuum & Solution Hose EA $ 227.00 $ 199.35 $ 199.35 574140 16-1919 Belt EA $ 1.99 $ 1.19 $ 1.19 574355 Paper Filter Bags & Pre -Filter for Spectrum 12P and 15P PK $ 15.00 $ 11.16 $ 11.16 574820 886A Sanitaire EA $ 249.99 $ 226.55 $ 226.55 577261 3M 4500 Floor Sweeper EA $ 250.00 $ 195.14 $ 138.74 650350 WAXIE Blue Wonder Wet Mop Janitor CS $ 138.62 $ 123.45 $ 124.69 650821 Big Mo #524 Dust Mop Head CS $ 122.61 $ 93.23 $ 94.17 650822 WAXIE Dust Mop Frame 524 EA $ 5.50 $ 4.31 $ 4.35 651171 60" Wood Snap-On Handle EA $ 9.99 $ 8.66 $ 8.74 703084 40 x 47 1.5 mil Black Max Liner, 100/cs CS $ 36.29 $ 22.54 $ 24.11 704525 30 x 37 1 ON Coreless Roll Liner CS $ 32.00 $ 22.09 $ 21.95 750016 WAXIE-Green Bar Top Furniture Polish 16 -oz CS $ 50.99 $ 45.47 $ 45.92 750321 WAXIE-Green Metal Brite Stainless Steel Cleaner Polish 16oz CS $ 54.99 $ 48.85 $ 49.34 750860 3M SS Cleaner & Polish 21 oz CS $ 180.00 $ 101.30 $ 101.30 770080 New Polishing Diapers Clothes CS $ 122.13 $ 99.67 $ 100.67 770100 New White Bar Towels CS $ 49.99 $ 34.91 $ 35.26 8/15/2017 1 of 2 1 Packet Pg. 100 JA WAME�"` $.pmlTanv $µ PPLi• Guy Fiandaca Account Executive 909-938-9416 PLEASE FAX YOUR ORDER TO: 7 6.7.b 9 City of Diamond Bar Account Number: 146239 Ship To: Please note WAXIE Sanitary Supply will honor these prices until Thursday, May 31, 2018 At which time they will subject to manufacturer price increases. Proof of increase will be provided upon request. Purchase Order: Ordered by: Item Number Description U/M Regular Price NIPA Price Last Year NIPA Price 770166 WAXIE NewGold Striped Cln Towels Conv Pack BX $ 54.99 $ 51.00 $ 51.51 770186 WAXIE New Blue Striped Cln Towels Conv Pack BX $ 56.99 $ 53.00 $ 53.53 770325 Green Microfiber Dusting Sleeve 3 per pk CS 1 $ 47.00 $ 33.92 $ 34.26 791255 8644 Nitrile Disposable Powder Free GP Gloves - Blue- Medium CS $ 84.50 $ 73.71 $ 81.08 791320 ProGuard 8606 GP Vinyl Powdered Gloves M CS $ 49.99 $ 40.60 $ 44.66 791325 ProGuard 8606 GP Vinyl Powdered Gloves L CS $ 49.99 $ 40.60 $ 44.66 791855 ProGuard 8625 Powder free Latex GP Gloves Medium CS $ 74.10 $ 65.10 $ 71.61 791860 ProGuard 8625 Powder free Latex GP Gloves Large CS $ 74.10 $ 65.10 $ 71.61 792362 Disposable Dust and Mist Respirator CS $ 151.03 $ 121.61 $ 121.61 820765 Waxed Kraft Liners for Wall Unit CS $ 20.00 $ 17.14 $ 15.86 850232 2001 Clean & Soft White Mlt-fold Towel CS $ 26.99 $ 21.69 $ 21.90 850235 21000 Signature Premium Multifold Towel CS $ 27.05 $ 16.43 $ 16.96 850572 3600 Clean & Soft White Roll Towels CS $ 56.99 $ 47.65 $ 48.13 851127 18280/01 Preference White 2 -Ply Toilet Tiss CS $ 48.05 $ 38.93 $ 40.36 851178 1855 Clean & Soft White 2 -ply Toilet Tissue CS $ 48.15 $ 38.98 $ 39.37 851530 041 WAXIE Seat Cover CS $ 39.99 $ 35.64 $ 36.00 851900 283-604 Theft Resistant Spindle EA $ 5.98 $ 4.98 $ 4.98 851915 283-504 Chrome Standard Spindle EA $ 2.99 $ 1.61 $ 1.61 870530 Speedball 2000 Cleaner quarts CS $ 51.03 $ 42.39 $ 42.82 890040 Trigger Sprayer 22-32oz EA $ 0.99 $ 0.52 $ 0.52 890050 WAXIE Spray Bottle - 32oz EA $ 1.05 $ 0.67 $ 0.67 932294 Speedtrack Clean/Burnish Fragrance Free CS $ 65.02 $ 55.18 $ 55.18 950110 SolSta 543 WAXIE-Green Glass and Surface Cleaner CS $ 67.50 $ 47.83 $ 48.31 950144 WAXIE Sparkle Liquid Glass & Surface Cleaner CS $ 19.99 $ 14.90 $ 15.05 950151 WAXIE Sparkle Glass Cleaner Aero 19oz CS $ 39.99 $ 33.45 $ 33.78 8/15/2017 2 of 2 1 Packet Pg. 101 JA a FMM 1101 a IM411,1kMai Janitorial and Sanitation Supplies, Equipment and Related Services Executive Summary Lead Agency: City of Tucson, Arizona RFP Issued: January 23, 2015 Response Due Date: February 20, 2015 Awarded to: network Of 5TR1B11ifON 8Y DESfGN Solicitation: 151148 Pre -Proposal Date: February 5, 2015 Proposals Received: 3 The City of Tucson, Arizona Department of Procurement issued Request for Proposal # 151148 on January 23, 2015, to establish a national contract for janitorial and sanitation supplies, equipment and related services. Notice of the solicitation was sent to potential offerors, as well as advertised in the following: • City of Tucson, AZ website • Hawaii Tribune—Herald, HI • Daily Journal of Commerce, OR • The State, SC • The Olympian, WA • Times Union, NY • National IPA website On February 20, 2015 proposals were received from the following offerors: • Office Depot • SMA • Network Services Company The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in the RFP, the committee elected to enter into negotiations with Network Services Company and proceeding with contract award upon successful completion of negotiations. The City of Tucson, AZ, National IPA and Network Services Company successfully negotiated a contract and the City of Tucson executed the agreement with a contract effective date of August 3, 2015. Contract Includes: Pagel of 2 6.7.c Packet Pg. 102 All janitorial and sanitation product and supply needs are available via the City of Tucson, AZ national cooperative award. Term: Initial two-year agreement from August 3, 2015 through August 2, 2017 with the option to renew for three (3) additional one-year periods through August 2, 2020. Pricing/Discount: The National Core List of items represent the high use items nationwide offered by Network Services Company at a discounted net price. This is NOT the complete list of janitorial and sanitation products available under the contract. Agency -Specific Custom Core Lists are available to accommodate the diverse specific products needs of agencies nationwide. Each agency has the opportunity to build a list of their most highly utilized items and brands. These items are priced based on regional market conditions in order to drive additional savings. Large volume discounts are available. Your agency's local Network Services distributor will work with you to ensure your savings are maximized via the cooperative contract. Page 2 of 2 6.7.c Packet Pg. 103 CITY OF TUCSON DEPARTMENT OF PROCUREMENT 255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 P.O. BOX 27210, TUCSON, AZ 85726 PHONE: (520) 837-41261 FAX: (520) 791-4735 Krlstina.TeauidaGtucsonaz aov ISSUE DATA: FEBRUARY 10, 2017 CONTRACT #151148-01 CONTRACT AMENDMENT NUMBER: TWO (2) PAGE 1 of 1 KT/Ir CONTRACT OFFICER: KRISTINATEQUIDA JANITORIAL AND SANITATION SUPPLIES, EQUIPMENT AND RELATED SERVICES THIS CONTRACT IS AMENDED AS FOLLOWS: ITEM ONE (1): RENEWAL Pursuant to Contract No. 151148, Special Terms and Conditions, Term and Renewal, the City is hereby exercising its option to renew the contract for the period of August 2, 2017 through August 1, 2018. ALL OTHER PROVISIONS OF THE CONTRACT SHALL REMAIN IN THEIR ENTIRETY. CONTRACTOR: Network Services Company CITY OF TUCSON: CONTRACTOR HEREBY ACKNOWLEDGES RECEIPT OF AND UNDERSTANDING OF THE ABOVE AMENDMENT, Z4 W9G%Ll Signature of person authorized to sig Date Kevin L. Rudd, CSMO Name and Title (typed or printed legibly) Network Services Company Company Name 1100 E Woodfield Road Address krudd@networkdistribution.com Email Address Schaumburg, IL 60173 City State Zip Contact information for Sales/Account Representative for daily business operations: George A. Leventis, Sr. Name and Title (typed or printed legibly) 224,361. 2012 Phone Number gleventis@networkdistribution.eom Email Address THE ABOVE REFERENCED CONTRACT AMENDMENT IS HEREBY EXECUTED THIS _ DAY OF a6L(ti 2017, AT TUCSON, ARIZONA. Marcheta Gillespie, CPPO, C.P.M., CPPB, CPM as Director of Procurement and not personally 6.7.d Packet Pg. 104 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM:y��t� L��a� DATE ADDRESS: PHONE: ORGANIZATION: AGENDA#/SUBJECT: /®_3-t-�- 6u, LIP Wzk . (Optional) �-� P (�� (.Optional) I expect to address the Council on the subject agenda/subject item. Ple se have the Council Minutes reflect my name and address as written above. S1 ature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �21 e DATE: '�" +_ _7 � ADDRESS: L1 FFX-;5��, Cdr /)/P H ON E:�a 1 7d Z -z— (Optional)/ (Optional) ORGANIZATION: �2 4fbr /-7-q7-250� ell *,q, AGENDA#/SUBJECT: -/a -C,, cc) /�?!0"a--6 ` expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address.as written above. A", /-,� At,� -t� Signature This document is a public record subject to disclosure under the Public Records Act. DI�TOlI� BAR TO: CITY CLERK FROM: IA' T i �., DATE: ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: Na -- U- n:!�!a 1 AGENDA#/SUBJECT:i�, expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. oz. � \J ignature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: T76 -f -le -5 ell DATE: in ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: I DATE: ADDRESS: PHONE: ORGANIZATION: (Optional) (.Optional) U ) —, ` AGENDA#/SUBJECT: �� �—cuAd v SQ nUK I `c`��; Q, I expect to address the Council on the subject agenda/subject item.qPekalselhave the Counci Minutes reflect my name and address as written above. 6;;�ignature This document is a public record subject to disclosure under the Public Records Act.