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HomeMy WebLinkAbout081517 - Agenda Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, August 15, 2017 Closed Session - 5:30 p.m., Room CC -8 Study Session - 5:45 p.m., Room CC -8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN RUTH M. LOW Mayor Mayor Pro Tem CAROL HERRERA NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager Dan Fox • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW. D[AMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA August 15, 2017 CLOSED SESSION: Next Resolution No. 2017-29 Next Ordinance No. (06) 2017 5:30 p.m., Room CC -8 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - GOVERNMENT CODE SECTION 54956.9 - 1 POTENTIAL CASE STUDY SESSION: 5:45 p.m., Room CC -8 COMMUNICATION AND MARKETING DESIGN STANDARDS UPDATE. PUBLIC COMMENTS: CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. AUGUST 15, 2017 PAGE 2 1.1 Presentation of Certificate Plaque to Snowy Village Korean Dessert Cafe, 2761 South Diamond Bar Boulevard as New Business of the Month of August, 2017. 1.2 Presentation of Certificates of Recognition to the Diamond Bar Girls Softball 10U Gold All Star Team for taking 1 st place in the District C Championship and qualifying for the State Championship. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENTS: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting - August 22, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting - August 24, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Labor Day Holiday -September 4, 2017 -City offices will be closed in observance of the Labor Day Holiday. City offices will re -open Tuesday, September 5, 2017 beginning at 7:30 a.m. 5.4 City Council Meeting - September 5, 2017 - 6:30 p.m. AQMD Government Center Auditorium, 21865 Copley Drive 6. CONSENT CALENDAR: AUGUST 15, 2017 PAGE 3 6.1 WAIVE READING IN FULL FOR ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 CITY COUNCIL MINUTES. 6.2.a Regular Meeting Minutes of August 1, 2017. Recommended Action: Approve. Requested by: City Clerk 6.3 RATIFICATION OF CHECK REGISTER DATED JULY 27, 2017 THROUGH AUGUST 9, 2017 TOTALING $ 1,658,744.30 Recommended Action: Ratify. Requested by: Finance Department 6.4 CONSULTING SERVICES AGREEMENT WITH THE REGIONAL CHAMBER OF COMMERCE -SAN GABRIEL VALLEY FOR FY2017-18 IN AN AMOUNT NOT TO EXCEED $12,000. Recommended Action: Approve. Requested by: City Manager 6.5 DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS FROM THE CALIFORNIA EMPLOYERS' RETIREE BENEFIT TRUST (CERBT) ADMINISTERED BY CALPERS. Recommended Action: Approve. Requested by: Finance Department 6.6 NOTICE OF COMPLETION FOR THE CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT NO. 25816. Recommended Action: Approve. Requested by: Public Works Department 6.7 RESOLUTION NO. 2017 -XX GRANTING AN EASEMENT FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF SOUTHERN CALIFORNIA EDISON FACILITIES LOCATED ON LOT 49 OF TRACT 32576 COMMONLY REFERRED TO AS LARKSTONE PARK. Recommended Action: Adopt. Requested by: Public Works Department AUGUST 15, 2017 PAGE 4 6.8 CONCURRENCE LETTER TO LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) TRANSFERRING THE LEMON AVENUE INTERCHANGE PROJECT FUNDING TO THE CITY OF INDUSTRY. Recommended Action: Authorize the City Manager to sign the Concurrence Letter. Requested by: Public Works Department 6.9 FULL EXONERATION OF SURETY BOND NO 929582966 TO COMPLETE SEWER IMPROVEMENTS FOR TRACT MAP 72295 (WILLOW HEIGHTS RESIDENTIAL DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD. Recommended Action: Approve. Requested by: Public Works Department 6.10 ADJOURNING THE AUGUST 15, 2017 CITY COUNCIL MEETING TO SEPTEMBER 19, 2017. Recommended Action: Approve. Requested by: City Manager F�1�1-34[ON:Pr-11NIkiD •'i11111111►[s]►1:9 8. COUNCIL CONSIDERATION: 8.1 ORDINANCE XX (2017) OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.630, AND 8.16.640 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE. Recommended Action: Introduce and read by title only, waive full reading of Ordinance No. XX (2017), receive public testimony, and schedule the second reading and adoption at the next regularly scheduled City Council meeting. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: - TONIGHT'S MEETING WILL BE ADJOURNED IN MEMORY OF FORMER MAYOR AND CITY COUNCILMEMBER JACK TANAKA Agenda #: 1 Meeting Date: August 15, 2017 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager FROM Marsha Roa, Public Information Man&,, . TITLE: COMMUNICATION AND MARKETING DESIGN STANDARDS UPDATE. This is an informational item aimed at providing an update to the City Council on the City's Communication and Marketing Design Standards, with a focus on progress made and steps remaining toward its official rollout on October 1. BACKGROUND: Enhancing and strengthening communications has been a continuous priority of the Diamond Bar City Council, and the City's Administration takes pride in its multi -faceted communication approach which runs the gamut from print to digital. Communicating in this comprehensive manner is in line with City Council's goal of fostering an "Open, Engaged and Responsive Government" as specified in the City's 2017-2020 Strategic Plan. By communicating in a variety of formats and through a multitude of platforms - website, print and electronic newsletters, cable channel, signage, videos, and social media messages to name a few - the City demonstrates its commitment to keeping residents, businesses and the general public informed of City programs, services, projects and initiatives. However, without a Communication and Marketing Design Standards to guide the look, tone and style of these platforms, the effectiveness and impact of the messages is greatly diluted. The idea of creating standards as a means of presenting a consistent and unified City image was first introduced to the City Council as a study session item on July 19, 2016, with Public Information staff granted approval to initiate the process. This process began with commissioning the design of a logo to serve as the new identifying symbol for everyday City communication, with the idea of not replacing the City seal, but rather reserving it for official, legal, ceremonial or other purposes Packet Pg. 7 authorized by the City Council. Three logo concepts were presented to the City Council at the January 17, 2017 study session for review and feedback. Guided by the input received, the concepts were modified and brought back to the February 7 City Council study session where a preferred concept was selected. WORK IN PROGRESS: Identity System Using the logo approved by the City Council as the basis, complementary colors, typography and design elements were selected that together are known as the City of Diamond Bar's Identity System. This system (Attachment A) will bring unity, consistency and memorability to the City's internal and external communication and marketing efforts which, over time, will contribute positively to the City's brand. Communication, Marketing and Branding Standards: A Guide for Employees A guide for City employees that outlines standards and provides visual guidelines for the application of the new identity system on a variety of media, including print, electronic, digital, online, apparel, and products is also under development. This guide will provide the policy foundation for the system. Branded Templates As a means of encouraging and facilitating staff implementation of the new standards, a variety of communication templates (Attachment B) are also being created as examples of the many design possibilities that can be created based on the identity system. Comprehensive Branding Also, to further help ensure consistency and continuity in the look and design of all City communications, work is underway on branding the City's stationery, employee identification, uniforms, fleet vehicles newsletter masthead, social media pages and video programming. (Attachments C and D) NEXT STEPS: Direction and feedback from the Council is requested on the proposed communication materials. With early September as the targeted time frame to introduce the City's Communication, Marketing and Branding Initiative to City employees, components previously described will be finalized over the next few weeks. Prior to its official unveiling on October 1, the public will be informed via articles in DBConnection, press releases to local media outlets, posts on the City's social media pages, videos on Diamond Bar TV (DBtv), flyers on City facility public counters and bulletin boards, and a postcard that will be mailed to all Diamond Bar addresses (Attachment E). It is proposed that the rollout of the City's new identity system in phases rather than all at once - making it more manageable and cost effective. A comprehensive review of all City communications materials was used to prioritize essential and highly visible items that will be the first to receive the new look. Examples include new print documents and marketing materials, employee apparel and identification items, City vehicles, as well as Packet Pg. 8 digital platforms and electronic documents. Pre-printed stocks of documents, forms and materials such as permit applications, parking citations and code violation notices, will be used up before ordering new versions with the new identity. A majority of the expenditures for the initial rollout are currently contained within various department operating budgets. The City vehicle graphics are currently estimated at $350 to $500 per vehicle, which would be approximately $6,650 to $9,500 for the entire fleet (19 vehicles and trucks). CONCLUSION: Producing and displaying City communication in a visually unified and consistent manner across multiple and varied media is only the start of the City's Communication, Marketing and Branding Initiative. Future phases of this initiative will include key messages, editorial standards, photography and videography guidelines, and customer service best practices. Attachments: 1. 1.a Attachment A - City Identity System At -A -Glance Sheet 2. 1.b Attachment B - Examples of Branded Templates 3. 1.c Attachment C - Examples of Employee Apparel and Giveaways 4. 1.d Attachment D - Examples of Vehicle Identification 5. 1.e Attachment E - Postcard for Citywide Mailing Packet Pg. 9 1.a SEAL USAGE i Reserved for legal, official, dedicatory commemorative and ceremonial purposes, or as authorized by the C,.RF Diamond Bar City Council. Do not alter or embellish in 'gay any way. +Logo safe area = height of wordmark --------------- LOGO USAGE Employee identification as well as everyday City +II T communications, notification and marketing efforts across all media — print, online, electronic, video, DIAMOND BAR'. -------- CAL,FO-R 17I+,. and digital. CICIT� DIAMOND BAR DIAMOND BAR DIAMOND BAR DIAMOND BAR C A L I F O R N I A ---A F°"" A C A L I F O R N I A c A L I F o x N A PRIMARY LOGO (plefeNed) ARCKED I Pr PRIMARY LOGO BLK. STACKED LOGO BLK, CITY 1i CITY 01 DIAMOND BAR it DIAMOND BAR CALIFORNIA A CALIFORNIA SIMPLIFIED LOGO SIMPLIFIED LOGO BILK. SYMBOL ELK. LOGO SAFE AREA AND MINIMUM SIZE To ensure its visibility and distinction, a safe area equal to the height of the wordmark must always be maintained around the logo. No other elements — text, images or graphics — should encroach this area. The primary logo should appear no smaller than 1.5 inches, and the stacked version no smaller than .75 inch in size in any application. Always resize proportionally. If you have questions or need help determining which logo arrangement to use, please consult the Public Information Division. COLOR PALETTE As the primary colors, blue and green must almost always be the dominant colors in any design, however, secondary and accent colors as well as tints are available to provide flexibility and add dimension to city communication and marketing pieces. For the complete color palette and color specifications (PMS, RGB and CMYK) and Hex values, please refer to the standards guide. PRIMARY COLORS SECONDARY COLORS ACCENT COLORS W W W W TYPOGRAPHY The following fonts are approved for use on all internal and external communication. All four typeface families are highly legible, versatile, and come in a wide range of styles and weights. Franklin Gothic Demi I Perpetua Titling MT DBdb I ABCDEFGHIIKLMNOPQRSTUVWXYZ �� �� VBCDn Cd IIjXLN9NOPQRS7 lIAAC'S1Z abcdefghijklmnopgrstuvwxyz \PC1)1+0 IIJKI V1NOPQKS 1 1IA AA'Xl'Z 1234567890 113-+567890 Century GothicVerdana (web safe font) DBdbABC DEFGHIJKLMNOPQRSTUVWXYZ DBdb ABCDEFGHIJKLMNOPQRSTUVWXYZ abcdefghijklmnopgrstuvwxyz abcdefghijklmnopqrstuvwxyz 1234567890 1234567890 Packet Pg. 10 Attachment B: Examples of Branded Templates imt ""'m csum dolor stt amel, ►.. - TAX PREPARE 1 t oansectetur adr olor do eiusmod tempor InCidtaunt ut ASSISTANCE labore el dolore magna aliqua. Vl • : enim ad rnirihn Merriam, quis nnslrud exercirgtian ull'arnm i .. . � tl_�] f 1.b 31TtEHW*_ 'Loren Ipanrrdalar zit emeC: wnaes�atur - t adipisdng elft, sedao om,moa temper lncididurR g • ` _.. ' 1 t latme et dolore magna al qua. tJl em. ad a auls nes[ud ercitauon ulWmco �i, _ - Y �� tabd'a sl t al4utp ea c niodu eonsequet. y lk 11i l (11 751- t i f, i 7 \f Ouis aule Irure dolor In reprehentlCrlr m tiplup1ale vein ease cilium. Sed do eiusmod temlwr DWAOND BAR PARH iniclunI ul Lahore et dolore magna Win— In AUGUST 12 enim ad minim —am. qu-s;p_pp 8 SESSIONS A' MOND BAR dlamandA.ce.dor RESERtlEYOU SPA,, SOON „ DIAMOND BAR CENTER FeG. 12.2018 v$�� rwr nwrrc urro*,aLu eaz.ua.�eer r,1 y' -�.Half-Page Flyers/Notices Informational Sheets—Various Column Arrangements .. DF olannoN[? B.nR This Fact Sheet has two columns with one large image and one small. _ Thls Fact Sheet has one largo and smell Image wflh lhrce talumne Subheading goes here in Frank- lin Gothic 12 pt Second line goes here in Franklin Gothic Regular 10 pt �Tt�_ DIAMOND BAR dlamonttbarca.gav Report Cover Packet Pg. 11 Attachment D: Examples of Employee Identification Items and Giveaways 1.c 4 �F is a r t X020 P DIAMOND BAR Packet Pg. 12 Attachment E: Examples of Vehicle Identification r TY HALL \ � I ,1 INTRODUCING CITY OF DIAMOND BAR'S NEW IDENTITY Beginning in October, you will notice that the City's communication, identification and marketing efforts will begin to take on a more unified appear- ance. It is all part of a new initiative aimed at enhancing City communications, and it begins with the rollout of a new identity system consisting of three main elements: a logo, a color palette and typography. The goal is a comprehensive and cohesive visual identity consistently applied across all internal and external communication — print, electronic and digital media — as well as on City vehicles, staff identification products, and promotional items. With the introduction of this new identity system, the City will discontinue using the City seal for everyday communication or marketing, and instead reserve it for use only by the City Council for official, commemorative or legal purposes. Learn more online by going to or by calling the City's Public Information Division. (add QR Code) CITY COUNCIL 6.1 Agenda #: 6.1 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Tommye Cribbins, City Clerk TITLE: WAIVE READING IN FULL FOR ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. RECOMMENDATION: Approve. PREPARED BY: AAWPAWALO 49 T©mmye Cr ins, City Clerk $11512017 Packet Pg. 15 6.2 Agenda #: 6.2 Meeting Date: August 15, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES. Approve. aN49-1V411 W161 &fluTommye Cr' ins, City Clerk 8//512017 Attachments: 1. 6.2.a Regular Meeting Minutes of August 1, 2017. Packet Pg. 16 6.2.a MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AUGUST 1, 2017 CLOSED SESSION 6:00 p.m., Room CC -8 Conference with Legal Counsel — Anticipated Litigation Government Code Section 54956.9 One (1) Potential Case Public Comments: None Offered CALL TO ORDER: Mayor Pro Tem Low called the Regular City Council meeting to order at 6:39 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CA/DeBerry reported that no reportable action was taken during tonight's Closed Session. PLEDGE OF ALLEGIANCE: Councilmember Tye led the Pledge of Allegiance INVOCATION: None Offered. ROLL CALL: Council Members Herrera, Tye, and Mayor Pro Tem Low Absent: M/Lin was excused. Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager; Anthony Santos, Assistant to the City Manager; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Pui-Ching Ho, Library Manager, spoke about upcoming library events including a series of events on Solar Eclipse in August. On Tuesday, August 15 at 3:30 p.m. Dr. William Owen from JBL will discuss the Solar Eclipse. On Wednesday, August 16 at 3:30 p.m. teens are invited to the library to make box pinhole viewers for safe viewing of the eclipse. This program is sponsored by the Packet Pg. 17 AUGUST 1, 2017 PAGE 2 CITY COUNCIL Diamond Bar Friends of the Library. Join everyone in the Reading Garden to watch the Solar Eclipse on Monday, August 21 at 10:00 a.m. Special solar glasses will be provided for safe viewing and cold drinks and snacks will be provided while supplies last. Those wishing to obtain additional information can call the library at 909-861-4978 or go online to the Library's website at http://www.colapublib.org/libs/diamondbar/ Rainbow Young, SCAQMD Geographic Representative for the San Gabriel Valley cities including Diamond Bar, congratulated CM/Fox on his appointment and asked to meet with him and looks forward to working with his administration. She updated the Council and community on AQMD activities. She reminded the community about the 1800 -CUT SMOG (1-800-288-7664) air quality complaint hotline is available and anyone sensing an air quality problem should call the AQMD hotline first. Another website residents may wish to bookmark is www.airalerts.org which provides air quality information, alerts, advisories, and forecasts by email. Also on their website www.aqmd.gov one can type in their zip code and receive close to real-time air quality information. AQMD has its lawnmower rebate program going on at this time. This year you don't have to bring your old gas mower to a certain place and day for exchange. Now you can purchase the electric model online at any store, keep the receipt and bring their old mower to one of the vendors in exchange for a certificate for the mail -in rebate. For residential purchases between $251 and $400 participants will receive a rebate of $200. There is a program available for commercial gardeners and landscapers for leaf blower exchange programs as well. Ms. Young provided 2017 clean buying guide pamphlets. The MSRC (Mobile Source Air Pollution Reduction Review Committee) has two current funding opportunities for which local governments can apply, one of which is the Natural Gas Infrastructure Funding Opportunities (construction of new and expanded refueling facilities within the jurisdiction). Daniel Luevanos, Ambassador for One Legacy of Life provided an update on what the transplant community has been doing the past couple of months. To register for organ, eye and tissue donation visit www.donatelifecalifornia.org or www.donavidacalifornia.orq He thanked the City of Diamond Bar for contributing its City Proclamation for the organizations DMV Donate Life Campaign which was held in April. As a donor recipient, it is an honor for him to serve as a One Legacy Ambassador and invited individuals to participate in the many events including the annual Donate Life Run/Walk, the bi-annual Donate Life Transplant Games of America and the Donate Life Rose Parade Float showing that lives do matter. 4. RESPONSE TO PUBLIC COMMENTS: None 6.2.a Packet Pg. 18 6.2.a AUGUST 1, 2017 PAGE 3 5. SCHEDULE OF FUTURE EVENTS: CITY COUNCIL 5.1 Final in the summer series of Concerts in the Park/National Night Out — August 2, 2017 — 6:30 p.m. to 8:00 p.m. — Mark Wood and the Parrot Head Band (Tribute to Jimmy Buffet), Sycamore Canyon Park, 22930 Golden Springs Drive. 5.2 Movies "Under the Stars" — August 2, 2017 - (Moana) - immediately following the Concert — Sycamore Canyon Park, 22930 Golden Springs Drive. 5.3 Planning Commission Meeting — August 8 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Traffic & Transportation Commission Meeting — August 10, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.7 City Council Meeting — August 15, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, C/Lyons seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: M/Lin 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES - Regular Meeting of July 18, 2017 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of May 11, 2017 6.4 RATIFICATION OF CHECK REGISTER DATED July 13, 2017 through July 26, 2017 totaling $2,351.733.91. 6.5 APPROVED TREASURER'S STATEMENT FOR JUNE 2017. 6.6 APPROVED REDUCTION OF 75% OF SURETY BOND NO. 24058526 TO COMPLETE ROUGH GRADING AND EROSION CONTROL IMPROVEMENTS, SURETY BOND NO. 24058527 TO COMPLETE IN - TRACT PRIVATE SEWER IMPROVEMENTS, SURETY BOND NO. 24058528 TO COMPLETE IN -TRACT PRIVATE STREET Packet Pg. 19 6.2.a AUGUST 1, 2017 PAGE 4 CITY COUNCIL IMPROVEMENTS, AND SURETY BOND NO. 24058529 TO COMPLETE IN -TRACT PRIVATE STORM DRAIN IMPROVEMENTS FOR TRACT MAP 63623 (SOUTH POINTE RESIDENTIAL DEVELOPMENT LOCATED SOUTH OF LARKSTONE DRIVE). 6.7 AWARDED A THREE-YEAR CONTRACT WITH THE POTENTIAL FOR AN ADDITIONAL THREE, ONE-YEAR EXTENSIONS, TO BEST LIGHTING PRODUCTS, INC. FOR MONTHLY LIGHTING INSPECTIONS AND MAINTENANCE SERVICES WITHIN CITY PARKS, CIVIC CENTER, DIAMOND BAR CENTER AND LIGHTING AND LANDSCAPE MAINTENANCE DISTRICT NO. 38 IN THE NOT -TO -EXCEED ANNUAL AMOUNT OF $40,000. 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: %jI kelIMIlei 6yW-AllIa,W_1I1101 OTA ATCM/Santos Stated that the Platform was last viewed when adopted in 2008. Staff currently monitors Legislative Alerts issued by the League of California Cities, Contract Cities Association and Professional Associations, and staff prefers letters that are consistent with that platform. The Legislative Subcommittee comprised of MPT/Low and C/Tye met on June 2nd and June 21St to discuss the current platform procedures and to discuss potential changes. As a result of that meeting, the subcommittee members requested that revisions to the Platform be considered to ensure the flexibility of the Platform, but consistency with the Council's priorities. The proposed changes to the Platform are as follows: 1A has been revised to streamline the definition of local control and proposed measures that reduces local control. Item 3C has been removed (Four Corners Transportation Coalition) because it has completed its mission and is being dissolved. Item 5A has been removed since General Law Cities can use design build contracts and Item 8C has been added to support funding for Storm Water Quality Mandates. The Administrative changes are the changes that the City uses to guide how it interprets the Platform. The first item that has been added is the entire Administrative Procedures which were included in the text of the Platform are now at the end of the Platform. More specifically, as requested by the subcommittee, is the addition of the following wording: "Legislative proposals with tax implications of any kind shall be reviewed by the Legislative Subcommittee and approved by the City Council." And further, "Legislative proposals that conflict in two or more categories shall be reviewed by the Legislative Subcommittee and approved by the City Packet Pg. 20 6.2.a AUGUST 1, 2017 0 Council." PAGE 5 CITY COUNCIL Staff recommends that the City Council approve the Legislative Platform with the revisions as requested by the subcommittee and if approved, that Platform would go into effect immediately and would be brought back to the subcommittee annually for review and City Council adoption as needed. C/Herrera thanked the subcommittee for their efforts in updating this nine year-old policy. C/Lyons seconded her admiration for the subcommittee for going through this timely effort. C/Herrera moved, C/Lyons seconded, to approve the 2017 Legislative Platform as recommended by staff and the Legislative Subcommittee. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lyons, Tye, MPT/Low NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: M/Lin COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons stated that like everyone who has attended, she too has enjoyed the Concerts in the Park and movies shown following the concert. She asked everyone to join in the last concert of the series tomorrow night which will be fun as always. Last week she attended the Grand Opening of the Proterra Electric Bus Factory in the City of Industry because Foothill Transit uses these buses. C/Herrera was unable to attend because she was at a different bus tour. The buses are clean and green and very quiet and are also very economical. She is very pleased that Foothill Transit has made an effort to purchase these buses which will better serve the community. She reminded everyone that in less than two weeks the school year begins and please be careful when driving, especially, during the morning commute hours. C/Herrera thanked C/Lyons for attending the Proterra Electric Bus Factory Grand Opening in the City of Industry. She was in Chicago where she attended a Transportation Conference. Foothill Transit has made the decision to have as its goal to convert all of their buses to 330 electric buses by the year 2030 which is an admirable goal. The City is very proud of Foothill Transit and LA Metro which, not to be outdone, just placed an order for 300 electric buses from a different manufacturing company. She is pleased that many agencies in the Diamond Bar area are going electric which will do a great deal to clean up the environment and reduce pollution. Packet Pg. 21 6.2.a AUGUST 1, 2017 PAGE 6 CITY COUNCIL C/Tye congratulated MPT/Low on doing a good job tonight. C/Tye said that he would like to say, that especially for the senior citizens, that they pay attention to the City Council meetings and to be aware of the scam that is being perpetrated upon them. Actually, anyone who has a cellphone is at risk. Even his son was contacted. If one receives a phone call from someone claiming they are calling on behalf of the United States Treasury and wants to make them aware of a complaint that has been filed in their name in your county, it is very important to understand that the IRS does not make phone calls. Individuals can call them, but they do not make phone calls to alert people they have a fine or outstanding balance. C/Tye suggested that something be put on the City website to make people aware so that they are alerted to that scam which happens from time to time. C/Tye asked that tonight's meeting be adjourned in memory and in honor of Tiffany Ching, the wife of Walnut Councilmember Eric Ching who tragically lost her life in a car accident two weeks ago. It is very, very sobering to attend a memorial which was a wonderful celebration of her life, and to see how many people thought the world of her whether it was people from Walnut or her employer and co-workers or high school peers. She leaves her husband Eric and two young daughters. C/Lyons suggested the information regarding the latest scam be put in the City Newsletter because everybody reads that publication cover to cover. MPT/Low stated that southern California is experiencing extreme heat this summer and yesterday in Diamond Bar there was report of a brush fire on the Pomona border near the SR 60 just east of Diamond Bar Boulevard. She was pleased to report that the Fire Chief and firefighters were able to contain the fire with no loss of life or structures. Residents are very grateful for the hard work and diligence the firefighters provide to this community every day. Please take extra precautions to remove hazardous materials in light of these freaky lightning storms and extreme heat. She thanked staff for their excellent work as seen by the work done on the City Budget. Earlier this year the Council adopted a very fiscally balanced and conservative budget and during that process FD/Honeywell and her team produced a budget book which is a compilation and explanation of the City's budget and is presented in an easy -to -read and understandable format. For that effort, FD/Honeywell and her team received a Special Recognition from the www.opengov.com July 2017 customer newsletter. She encouraged everyone to take a look at the book which can be accessed through the City's website and shows the City's fiscal prudence and transparency. As C/Lyons said, tomorrow night is the final of the season Concerts in the Park. Everyone please come and enjoy the concert and the Disney movie Moana. Packet Pg. 22 AUGUST 1, 2017 PAGE 7 CITY COUNCIL ADJOURNMENT: With no further business to conduct, MPT/Low adjourned the Regular City Council Meeting at 7:08 p.m. in memory of Tiffany Ching. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of , 2017. Ruth M. Low, Mayor 6.2.a Packet Pg. 23 6.3 Agenda #: 6.3 Meeting Date: August 15, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: RATIFICATION OF CHECK REGISTER DATED JULY 27, 2017 THROUGH AUGUST 9, 2017 TOTALING $ 1,658,744.30 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $1,658,744.30 BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated July 27, 2017 through August 9, 2017 for $1,658,744.30 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 11 olt 6A .,4M.7 LIC I Luisa len, Acco nti g ec nic n 8/1512017 Packet Pg. 24 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 8!912017 Attachments: 1. 6.3.a Check Register Affidavit 8-15-17 2. 6.3.b Check Register 8-15-17 6.3 Packet Pg. 25 CITY OF DIAMOND RAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated July 27, 2017 through August 9, 2017 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund -- $1,329,921.12 General Plan Revision Fund $720.00 OPEB Reserve Fund $1,024.00 Prop A - Transit Fund $78,130.65 Prop C - Transit Tax Fund $38,168.65 Intergrated Waste Management Fund $29,403.03 LLAD 38 Fund $3,345.49 LLAD 39 Fund $1,230.15 LLAD 41 Fund $1,265.89 Beverage Ctnr Recy Grant $392.59 Capital Imp Projects Fund $174,168.48 Vehicle Maint/Repl Fund $974.25 $1,658,744-30 Signed: Dianna Honeywell Finance Director 6.3.a Packet Pg. 26 SUNGARD PENTAMATION INC DATE: 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19441 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tranaact.ck date between 120170727 00:00:00.000` and 120170809 00:00:00.0001 ACCOUNTING PERIOD: 2/18 T -----DESCRIPTION------ SALES TAX AARP MATURE DRIVING 0.00 TEMP SVCS -WK 7/16 FUND - 001 - GENERAL FUND 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 121606 07/27/17 AARP AARP 0015350 10100 121607 07/27/17 AJILONST AJILON STAFFING SERVICES 0015510 10100 121607 07/27/17 AJILONST AJILON STAFFING SERVICES 0015510 TOTAL CHECK 0.00 RETENTION-S/CYN 0.00 RETENTION--PANTERA 10100 121608 07/27/17 ALBERTSO ALBERTSONS LLC 0015333 10100 121608 07/27/17 ALBERTSO ALBERTSONS LLC 0015350 10100 121608 07/27/17 ALBERTSO ALBERTSONS LLC 0015350 TOTAL CHECK 10100 121609 07/27/17 DRIVERAL ALLIANT INSURANCE SERVIC 001 10100 121610 07/27/17 DRIVERAL ALLIANT INSURANCE SERVIC DO1 10100 121611 07/27/17 APEXUNIV APEX UNIVERSAL INC 0015554 10100 121612 07/27/17 PLAYWELL TIMOTHY DANA BOWEN 0015350 10100 121613 07/27/17 CMTA CALIFORNIA MUNICIPAL TRE 0014050 10100 121614 07/27/17 CDW-G CDW GOVERNMENT 0014070 10100 121614 07/27/17 CDW-G CDW GOVERNMENT 0014070 10100 121614 07/27/17 CDW-G CDW GOVERNMENT 0015210 TOTAL CHECK 10100 121615 07/27/17 CEMCONST CEM CONSTRUCTION CORPS 250 10100 121615 07/27/17 CEMCONST CEM CONSTRUCTION CORPS 250 TOTAL CHECK 10100 121616 07/27/17 COLDDUCK COLD DUCK PRODUCTIONS IN 0015350 10100 121617 07/27/17 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 103.00 121618 07/27/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 . 10100 121619 07/27/17 DDSYSTEM DD SYSTEMS INC 250 10100 121619 07/27/17 DDSYSTEM DD SYSTEMS INC 250 10100 121619 07/27/17 DDSYSTEM DD SYSTEMS INC 2505310 10100 121619 07/27/17 DDSYSTEM DD SYSTEMS INC 2505310 TOTAL CHECK 10100 121620 07/27/17 DIANACHO DIANA CHO & ASSOCIATES 2505310 10100 121621 07/27/17 DUNNEDVIA DUNN EDWARDS CORPORATION 0015556 10100 121622 07/27/17 EXECUTIV EXECUTIVE PROMOTIONAL PR 0014095 10100 121623 07/27/17 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 10100 121624 07/27/17 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 -----DESCRIPTION------ SALES TAX AARP MATURE DRIVING 0.00 TEMP SVCS -WK 7/16 0.00 TEMP SVCS -WK 7/23 0.00 0.00 SUPPLIES -DBC 0.00 SUPPLIES -CONCERTS 0.00 SUPPLIES -SR PROG 0.00 0.00 SPL EVENT INS -APR -JUN 0.00 SPL EVENT INS -JAN -MAR 0.00 SUPPLIES -RD MAINT 0.00 CONTRACT CLASS -SUMMER 0.00 INVESTMENT POLICY CRT 0.00 COMP EQ-T.T. 0.00 COMP EQ-T.T. 0.00 GLASS BOARD -COM DEV 0.00 0.00 RETENTION-S/CYN 0.00 RETENTION--PANTERA 0.00 0.00 BAND -CONCERT PARK 0.00 LEGAL SVCS -MAY 17 0.00 ARCHITECT SVCS -GRAND 0.00 RETENTIONS PAYABLE 0.00 RETENTION PAYABLE 0.00 CONSTRUCTION -LONGVIEW 0.00 CONSTRUCTION -LONGVIEW 0.00 0.00 CDBG ADMIN SVCS -JUN 0.00 SUPPLIES-S/CYN PK 0.00 PROMO ITEMS-P/INFO 0.00 SUPPLIES-SAND/BAGS 0.00 GRAFFITI REMOVAL SVCS 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 130.00 937.50 1,000.00 1,937.50 17.91 24.95 112.66 155.52 12,642.00 10,601.00 1,606.24 798.00 195.00 493.19 141.38 401.29 1,035.86 4,424.05 20,954.66 25,378.91 1,700.00 3,245.09 1,862.43 -3,387.10 -726.45 14,529.06 67,741.94 78,157.45 2,747.00 175.75 1,072.34 617.05 2,912.00 1 6.3.b Packet Pg. 27 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 08/09/2017 CITY OF DIAMOND BAR ACCTPA21 TIMR: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tranaact.ck data between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 2 6.3.b Packet Pg. 28 FUND - 001 -- GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 121625 07/27/17 GRIFFITH SHANNON GRIFFITHS 0015350 CONTRACT CLASS -SUMMER 0.00 108,00 10100 121626 07/27/17 WHITECAP HDS WHITE CAP CONST SUPP 0015554 TOOLS/EQ--RD MAINT 0.00 402.09 10100 121627 07/27/17 JIANCHEN JIAN CHENG FU & JUAN TAN 001 REFUND -PL 2015-392 0.00 1,999.84 10100 121628 07/27/17 JOHNLHUN JOHN L HUNTER & ASSOC. 10015510 PROF.SVCS-STORMWATER 0.00 3,407.00 10100 121629 07/27/17 DESFORGE KENNETH DESFORGES 0014070 REIMB-CISCO LIVE CONF 0.00 325.34 10100 121630 07/27/17 LIUHUI HUI LIU 001 RECREATION REFUND 0.00 125.00 10100 121631 07/27/17 LOPEZALF ALFA LOPEZ 0014096 REIMB-SUPPLIES 0,00 245.70 10100 121631 07/27/17 LOPEZALF ALFA LOPEZ 1155515 REIMB-MMASC S/SESSION 0,00 95,00 TOTAL CHECK 0,00 340.70 10100 121632 07/27/17 THEKOSMO KOSMONT & ASSOCIATES, IN 0014096 CONSULTING SVCS-E/DEV 0,00 317,20 10100 121633 07/27/17 MARIPOSA MARIPOSA LANDSCAPES INC 2505310 REMOVAL-SAND/MULCH 0.00 24,445.00 10100 121634 07/27/17 MASTERBU MASTER BUILDERS AMERICA 001 REFUND -PL 2009-29 0.00 2,781.66 10100 121634 07/27/17 MASTERBU MASTER BUILDERS AMERICA 001 REFUND -EN 09-663 0.00 540.81 10100 121634 07/27/17 MASTERBU MASTER BUILDERS AMERICA 001 REFUND -PL 2014-235 0.00 42.40 TOTAL CHECK 0.00 3,364.87 10100 121635 07/27/17 MCECORPO MCE CORPORATION 0015554 RIGHT-OF-WAY MAINT 0.00 264.37 10100 121635 07/27/17 MCECORPO MCE CORPORATION 0015554 VEGETATION CONTROL 0.00 11,659.76 TOTAL CHECK 0.00 11,924.13 10100 121636 07/27/17 MBCLLC MICHAEL BALLIET CONSULTI 1155515 CNSLTNT SVCS -MAR -JUN 0.00 3,776.25 10100 121637 07/27/17 MPLC MOTION PICTURE LICENSING 0015350 LICENSE-MOVIES/HRTGE 0.00 586.50 10100 121638 07/27/17 KIDZLOVE NORTH AMERICAN YOUTH ACT 0015350 CONTRACT CLASS -SPRING 0.00 1,663.20 10100 121639 07/27/17 ONWARDEN ONWARD ENGINEERING 2505510 REHAB PROS-B/CYN C/OF 0.00 574.50 10100 121639 07/27/17 ONWARDEN ONWARD ENGINEERING 2505510 REHAB PROJ-AREA 5 0.00 322.50 TOTAL CHECK 0.00 897.00 10100 121640 07/27/17 PPINC PROJECT PARTNERS INC 0015551 ENG PROJ MGMT SVCS-JU 0.00 18,810.00 10100 121641 07/27/17 RODRGUAD GUADALUPE D RODRIGUEZ 0014095 DESIGN -57/60 PROD 0.00 54.62 10100 121641 07/27/17 RODRGUAD GUADALUPE D RODRIGUEZ 0014095 PROF.SVCS-P/INFO 0.00 901.31 TOTAL CHECK 0.00 955,93 10100 121642 07/27/17 ROSSCREA ROSS CREATIONS 0015350 SOUND -CONCERTS IN PK 0.00 750,00 10100 121643 07/27/17 SGVCSC SAN GABRIEL VALLEY CONSE 0015558 BRUSH CLEARANCE--NOV 0.00 2,677,82 10100 121644 07/27/17 SCFUELS SC FUELS 5205556 FUEL --PARKS & REC 0.00 585,66 10100 121644 07/27/17 SCFUELS SC FUELS 5204093 FUEL -POOL VEH 0.00 82,88 10100 121644 07/27/17 SCFUELS SC FUELS 5205230 FUEL -CODE ENFOR 0.00 122.03 2 6.3.b Packet Pg. 28 SUNGARD PENTAMATION INC DATE: 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transaCt.Ck date between 120170727 00:00:00.000' and '20170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 m FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 121644 07/27/17 SCFUELS SC FUELS 5205554 TOTAL CHECK 10100 121645 07/27/17 SIEMENS SIEMENS INDUSTRY INC 0015554 10100 121645 07/27/17 SIEMENS SIEMENS INDUSTRY INC 0015554 10100 121645 07/27/17 SIEMENS SIEMENS INDUSTRY INC 0015554 TO'T'AL CHECK 10100 121646 10100 121647 10100 121647 TOTAL CHECK 10100 121648 10100 121648 10100 121648 TOTAL CHECK 10100 121649 10100 121650 10100 121651 10100 121652 10100 121653 10100 121654 10100 121654 TOTAL CHECK 10100 121655 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 10100 121656 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 121657 07/27/17 SMARTFIN SMART & FINAL 0015350 07/27/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 07/27/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 07/27/17 STANDARD STANDARD INSURANCE COMPA 001 07/27/17 STANDARD STANDARD INSURANCE COMPA 001 07/27/17 STANDARD STANDARD INSURANCE COMPA 001 07/27/17 STERICYC STERICYCLE INC 1155515 07/27/17 SUNBELTR SUNBELT RENTALS 0015554 07/27/17 SWANKMOT SWANK MOTION PICTURES 0015350 07/27/17 TUCKERRA RAYMOND MICHAEL TUCKER 0015350 07/27/17 USHEALTH US HEALTHWORKS MEDICAL G 0014060 07/27/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 07/27/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 07/27/17 VSP VISION SERVICE PLAN 001 07/27/.17 WANGWET14 WEIHONG WANG 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 -----DESCRIPTION-------- SALES TAX FUEL -RD MAINT T/CONTROL SVCS--B/CYN T/CONTROL SVCS -JUN T/CONTROL SVCS-G/S SUPPLIES -DAY CAMP ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL AUG 17-SUPP LIFE INS AUG 17 -LIFE INS PREM AUG 17-STD/LTD WASTE PICK UP-C/HALL EQ LEASE -RD MAINT MOVIE RENTAL -7/26/17 CONTRACT CLASS -SUMMER PRE-EMPLYMNT PHYSICAL 7/28/17 --LOAN DEDUCTIO 7/28/17--P/R DEDUCTION AUG 17 -VISION PREMIUM RECREATION REFUND LEGAL SVCS --FINANCE LEGAL SVCS--H/R LEGAL SVCS-C/GARDENA LEGAL SVCS -PL 15-44 ADMIN FEES -PL 15-44 ADMIN FEES -PL 16-216 ADMIN FEES -PL 17-14 ADMIN FEES -PL 16-221 LEGAL SVCS -INFO SYS LEGAL SVCS -PL 16-216 LEGAL SVCS -PL 17-14 LEGAL SVCS-P/WORKS LEGAL SVCS -COMM DEV ADMIN FEES -PL 15-44 ADMIN FEES -PL 16-221 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER ACCTPA21 AMOUNT 183.68 974.25 1,362.70 3,803.31 6,811.90 11,977.91 256.65 70.90 146.71 217.61 618.00 1,013.18 2,181.51 3,812.69 290.38 282.69 650.00 600.00 221.00 3,387.07 5,699.27 9,086.34 1,828.34 175.00 228.80 374.40 395.40 291.20 -52.42 -26.21 -26.21 -3.74 20.80 145.60 145.60 728.00 769.60 52.42 3.74 3 6.3.b Packet Pg. 29 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 08/09/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:19:41 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 l FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISS€iE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 16-221 0.00 20.80 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16-216 0.00 26,21 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 17-14 0.00 26.21 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -YMCA 0.00 1,230.90 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COUNCIL 0.06 2,036,40 10100 121657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 3,619.20 10100 3.21657 07/27/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -MILLENNIUM 0.00 11,009.70 TOTAL CHECK 0,00 20,918.40 10100 121658 07/27/17 ZUMARIND ZUMAR INDUSTRIES INC 0015554 SUPPLIES -RD MAINT 0.00 1,762.27 10100 121661 08/03/17 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY SVCS -DBC 0.00 572.80 10100 121661 08/03/17 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY SVCS --WK 6/30 0.00 895.00 10160 121661 08/03/17 ACCESSCO ACCESS CONTROL SECURITY 0025333 SECURITY SVCS --DBC 0.00 993.45 TOTAL CHECK 0.00 2,461.25 10100 121662 08/03/27 CLICKAMA ADVANCE TUTORING 0015350 CONTRACT CLASS -SUMMER 0.00 1,042.80 10100 121663 08/03/17 AFLAC AFLAC 001 JUL 17-SUPP INS PREM 0.00 2,057.87 10200 121664 08/03/17 AJILONST AJILON STAFFING SERVICES 0015510 TEMP SVCS -WK 4/30 0.00 25.00 10100 121665 08/03/17 ALLIEDRE ALLIED RESTORATION 001 FACILITY REFUND --DSC 0.00 81.00 10100 121665 08/03/17 ALLIEDRE ALLIED RESTORATION 001 FACILITY REFUND --DSC 0.00 100.00 TOTAL CHECK 0.00 181.00 10100 121666 08/03/17 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS --JUN 0.00 27,551,00 10100 121667 08/03/37 ATLASENV ATLAS ENVIRONMENTAL SERV 2505510 ARBORIST SVCS-JUL 17 0.00 907.50 10100 121668 08/03/17 BAILEYMI MITZIE BAILEY 001 FACILITY REFUND -DBC 0.00 825.00 10100 121669 08/03/17 BENTMFG BENT MANUFACTURING COMPA 0015554 SUPPLIES -RD MAINT 0.00 107.69 10100 121669 08/03/17 BENTMFG BENT MANUFACTURING COMPA 0015554 TRAFFIC BARRICADE-P/W 0.00 2,909.60 TOTAL CHECK 0.00 3,017.29 10100 121670 08/03/17 BLACKBOA 13LACKE0ARD INC 0014440 ANNL RENWL-ALERT SYS 0.00 31,583.00 10100 121671 08/03/17 BREAUXKA KATHY BREAAUX 0015350 CONTRACT CLASS -SUMMER 0.00 387.00 10100 121672 08/03/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015350 MAINT SVCS -JULY 4TH 0.00 750.00 10100 121672 08/03/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015333 LANDSCAPE MAINT-JUL 0.06 5,645.47 10100 121672 08/03/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 LANDSCAPE MAINT-JUL 0.00 29,261,53 10100 121672 08/03/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT-P GROW PK 0.00 481.36 10100 121672 08/03/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER 0015556 ADDL MAINT--PANTERA 0,00 720,60 TOTAL CHECK D,DO 36,858,96 10100 121673 08/03/17 CDW-G CDW GOVERNMENT 0014070 COMP MAINT--I.T. 0.00 2,316.00 10100 121673 08/03/17 CDW-G CDW GOVERNMENT 0014070 SUPPLIES-I.T. 0.00 289,89 TOTAL CHECK 0.00 2,605,89 10100 121674 08/03/17 CERTITRA CERTIFIED TRANSPORTATION 1125350 SR EXCURSION --TRANS 0.00 817,06 4 6.3.b Packet Pg. 30 SUNGARD PENTAMATION INC DATE: 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170727 00:00:00.000' and '20170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 FUND - 001 -- GENERAL FUND CASH ACCT 'CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER; ACCTPA21 AMOUNT 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 16-1499 0.00 592.37 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-1499 0.00 106.63 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 17-520 0.00 94.50 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 17-520 0.00 17.01 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 16-1499 0.00 -106.63 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -PR 17-520 0.00 -17.01 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 ARCHITECT SVCS -GRAND 0.00 1,305.00 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS--PLAN CHECK 0.00 100.71 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-INSPECTIONS 0.00 11595.00 10100 121675 08/03/17 DAVIDEVA DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 382.77 TOTAL CHECK 0.00 4,070.35 10100 121676 08/03/17 DAVIDGRA GRACE DAVID 001 FACILITY REFUND--HRTGE 0.00 200.00 10100 121677 08/03/17 DCINTEGR DC IN`iEGRATE INC 250 RETENTIONS PAYABLE 0.00 -1,319.00 10100. 121677 08/03/17 DCINTEGR DC INTEGRATE INC 2505510 REPLACE HVAC-C/HALL 0.00 26,385.00 TOTAL CHECK 0.00 25,066.00 10100 121678 08/03/17 DELTADEN DELTA DENTAL 001 AUG 17 -DENTAL PREMIUM 0.00 4,362.75 10100 121679 08/03/17 DELTACAR DELTA DENTAL INSURANCE C 001 AUG 17 -HMO DENTAL PRE 0.00 449.06 10100 121680 08/03/17 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 100.00 10100 121681 08/03/17 DESIGNWE DESIGN WEST ENGINEERING 0014093 DESIGN SVCS -HVAC C/H 0.00 4,440.00 10100 12.1682 08/03/17 DKS DKS ASSOCIATES 2505510 NTMP SVCS-FEB/MAR 17 0.00 4,940.00 10100 121683 08/03/17 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL -AUG 0.00 1,522.00 10100 127684 08/03/17 DMSCONSU DMS CONSULTANTS CIVIL EN 0015551 ADDL ENG SVCS-S/CYN 0.00 960.00 10100 121684 08/03/17 DMSCONSU DMS CONSULTANTS CIVIL EN 0015551 ENG SVCS-S/CYN PARK 0.00 490.00 10100 121684 08/03/17 DMSCONSU DMS CONSULTANTS CIVIL EN 0015551 ENG SVCS-S/CYN PARK 0.00 1,260.00 TOTAL CHECK 0.00 2,710.00 10100 121685 08/03/17 DOGGIEWA DOGGIE WALK BAGS INC 1155515 DOGGIE BAGS -PARKS 0.00 1,134.27 10100 121686 08/03/17 EMERALD EMERALD LANDSCAPE SFRVIC 0014093 MONTHLY MAINT-C/HALL 0.00 910.00 10100 121687 08/03/17 ENRIHEAT HEATHER ENRIQUEZ 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 121688 08/03/17 EXTERMIN EXTERMINETICS OF SO CAT, 0014093 PEST CONTROL-PANTERA 0.00 30.00 10100 121688 08/03/17 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL -HERITAGE 0.00 40.00 10100 121688 08/03/17 EXTERMIN EXTERMINETICS OF SO CALL 0014093 RODENT CONTROL -DBC 0.00 40.00 10100 121688 08/03/17 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL --PETERSON 0.00 50.00 10100 121688 08/03/17 EXTERMIN EXTERMINETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 50.00 10100 121688 08/03/17 EXTERMIN EXTERMTNETICS OF SO CAL 0014093 PEST CONTROL-C/HALL 0.00 65.00 10100 121688 08/03/17 EXTERMIN EXTERMTNETICS OF SO CAL 0014093 RODENT CONTROL --DBC 0.00 75.00 TOTAL CHECK 0.00 350.00 10100 121689 08/03/17 FEDEX FEDEX 0014030 EXPRESS MAIL -GENERAL 0.00 11.84 5 6.3.b Packet Pg. 31 SUNGARD PENTAMATION INC DATE: 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170727 00:00:00.000' and '20170809 00:00;00.000' ACCOUNTING PERIOD: 2/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 121690 08/03/17 FERNOSCA OSCAR FERNANDEZ 001 FACILITY REFUND-REAGA 0,00 50.00 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-HERITAGE 0.00 185.44 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0015333 PH.SVCS-DBC EMER 0.00 363.83 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0014093 PH.SVCS-C/H ELEVATOR 0.00 160,46 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS-HRTGE ALARM 0.00 57,08 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0014030 PH.SVCS-CMGR FAX LINE 0.00 86,34 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS-HERITAGE FAX 0.00 96,08 10100 121691 08/03/17 FRONTIER FRONTIER COMMUNICATIONS 0014070 PH.SVCS-SRST CH 1 0.00 794,69 TOTAL CHECK 0.00 1,745.92 10100 121692 08/03/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 CAPITAL CONTRIBUTION 0.00 184.00 10100 121692 08/03/17 GATEWAYC GATEWAY CORPORATE CENTER 0014093 ASSOCIATION DUES 0.00 1,601.00 TOTAL CHECK 0.00 1,785,00 10100 121693 08/03/17 GLENNSRE GLENN'S REFRIGERATION CO 0015333 MAINT SVCS -DBC 0.00 750.00 10100 121693 08/03/17 GLENNSRE GLENN'S REFRIGERATION CO 0015333 MAINT SVCS -DBC 0.00 225.00 TOTAL CHECK 0.00 975.00 10100 121694 08/03/17 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 PROF.SVCS-CITY VIEW 0.00 6,915.00 10100 121695 08/03/17 GOVCONNE GOVCONNECTION INC 2505510 SERVER RACKS/PANELS 0.00 122.05 10100 121695 08/03/17 GOVCONNE GOVCONNECTION INC 2505510 C/H HVAC REPLACEMENT 0.00 261.05 10100 121695 08/03/17 GOVCONNE GOVCONNECTION INC 2505510 SERVER RACKS/PANELS 0.00 274.76 10100 121695 08/03/17 GOVCONNE GOVCONNECTION INC 2505510 MAINT SVCS -A/C SYS 0,00 1,547.30 TOTAL CHECK 0,00 2,205.16 10100 121696 08/03/17 GJSINC GUARANTEED JANITORIAL SE 0015350 MAINT SVCS -JULY 4TH 0,00 288,00 10100 121697 08/03/17 HARMONYA HARMONY ARTISTS INC 0015350 BAND -CONCERT IN PARK 0.09 2,000.00 10100 121698 08/03/17 HUGHESDA DAVID HUGHES 001 FACILITY REFUND -DBC 0.00 300.00 7.0100 121699 08/03/17 HUYNHKAT KATEY HUYNH 001 RECREATION REFUND 0.00 112.00 10100 121700 08/03/17 IMPACTSI IMPACT SIGNS 0015556 PLAQUE DEDICATION 0.00 1,723.69 10100 121701 08/03/17 JACKSONK KEENAN JACKSON 001 FACILITY REFUND -DBC 0.00 400.00 10100 121702 08/03/17 KENSHARD KENS I)ARDWARE 0014093 SUPPLIES -CITY HALL 0.00 1,63 10100 121702 08/03/17 KENSHARD KENS HARDWARE 0015556 SUPPLIES -PARKS 0.00 384,39 10100 121702 08/03/17 KENSHARD KENS HARDWARE 0015350 SUPPLIES-REC 0.00 15.20 TOTAL CHECK 0.00 401,22 10100 121703 08/03/17 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 T/CONTROL SYS -JUN 17 0.00 9,424,46 10100 121704 08/03/17 LINGAOEL ELAINE LINGAO 001 FACILITY REFUND -DBC 0.00 350,00 10100 121705 08/03/17 LIUALBER ALBERT LIU 001 FACILITY REFUND -DHC 0.00 100.00 10100 121705 08/03/17 LIUALBER ALBERT LIU 001 FACILITY REFUND -DBC 0.00 1,050.00 TOTAL CHECK 0.00 1,150.00 6 6.3.b Packet Pg. 32 SUNGARD PENTAMATION INC PAGE NUMBER: 7 DATE; 08/09/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:19;41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170727 00;00;00.000' and '20170809 00;00:00.000' ACCOUNTING PERIOD: 2/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 121706 08/03/17 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY -JULY 17 0.00 184.40 10100 121706 08/03/17 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES -JULY 17 0.00 737.60 TOTAL CHECK 0.00 922.00 10100 121707 08/03/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS -JUNE 17 0.00 493,988.45 10100 121707 08/03/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPER -JUNE 17 0.00 708.91 10100 121707 08/03/17 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL -JUNE 0.00 7,426.31 10100 121707 08/03/17 LASHERIF LOS ANGELES COUNTY SHERI 0015350 SPCL SVCS -CONCERTS 0.00 2,441.46 TOTAL CHECK 0.00 504,565.13 10100 121708 08/03/17 MANAGEDH MANAGED HEALTH NETWORK 001 AUG 17 --EAP PREMIUMS 0.00 148.80 10100 121709 08/03/17 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHOTOGRAPHY --CONCERTS 0.00 500.00 10100 121709 08/03/17 MARCSHOT MARC SHOT THIS PHOTOGRAP 0014095 PHOTOGRAPHY -CONCERTS 0.00 1,125.00 TOTAL CHECK 0.00 1,625.00 10100 121710 08/03/17 MARTMARI MARIA MARTINEZ 001 FACILITY REFUND --DBC 0.00 100.00 10100 121711 08/03/17 MATTIERI RICK RAYMOND MATTIE 0014095 PHOTOGRAPHY -CONCERTS 0.00 900.00 10100 121712 08/03/17 MCCARTYM MEGHAN MCCARTY 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 121713 08/03/17 MEDINAGE GEORGIA MEDINA 001 FACILITY REFUND-HRTGE 0.00 100.00 10100 121714 08/03/17 METROLIN METROLINK 1125553 CITY SUBSIDY-JUL 17 0.00 11,809.70 10100 121714 08/03/17 METROLIN METROLINK 1125553 METROLINK PASSES-JUL 0.00 47,238.80 TOTAL CHECK 0.00 59,048.50 10100 121715 08/03/17 MEYERSJE JEFF MEYERS 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 121716 08/03/17 MIGLIACC RENATO MIGLIACCIO 0015350 CONTRACT CLASS -SUMMER 0.00 194.40 10100 121717 08/03/17 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS -AUG 0.00 78.75 10100 12171.8 08/03/17 NEXUSIS NEXUS IS INC 0014070 VIDEO SURVLLNCE SVCS 0.00 121.50 10100 121719 08/03/17 NGUYENPH PHUONG NGUYEN 001 FACILITY REFUND-HRTGE 0.00 50.00 10100 121719 08/03/17 NGUYENPH PHUONG NGUYEN 001 FACILITY REFUND-HRTGE 0.00 100.00 TOTAL CHECK 0.00 150.00 10100 121720 08/03/17 NIELSENR ROBERT LEE NIELSEN 0014095 PHOTOGRAPHY -CONCERTS 0.00 800.00 10100 121721 OB/03/17 PTS PACIFIC TELEMANAGEMENT S 0015556 PARK PAY PHONES -AUG 0.00 390.00 10100 121722 08/03/17 PACWESTA PACWEST AIR FILTER LLC 0015333 SUPPLIES -DBC 0.00 302.83 10100 121722 08/03/17 PACWESTA PACWEST AIR FILTER LLC 0014093 SUPPLI2S-C/HALL 0.00 559.52 TOTAL CHECK 0.00 862.35 10100 121723 08/03/17 PROIPRIN PROIPRINT LLC 0014095 PRINT SVCS-P/INFO O.OD 131.10 10100 121724 08/03/17 PYROCOMM PYRO COMM SYSTEMS INC 0014093 ALARM SVCS--C/HALL 0.00 135,00 6.3.b Packet Pg. 33 SUNGARD PENTAMATION INC DATE; 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: trannact.ck_date between 120170727 00:00:00.000' and '20170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 FUND -- 001 -- GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION-------DESCRIPTION------ SALES TAX PAGE NUMBER: ACCTPA21 AMOUNT 10100 121725 08/03/17 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS --JUN 0.00 11,948.76 10100 121726 08/03/17 RELIABLE RELIABLE IT, LLC 0014070 PH.SVCS-I.T. 0.00 508.75 10100 121727 08/03/17 RBMARQIN REMARQ INC 001 FACILITY REFUND-PNTRA 0.00 200.00 10100 121728 08/03/17 ROSALESC CF EN ROSALES 001 FACILITY REFUND --DBC 0.00 1,000.00 10100 121729 08/03/17 ROSSCREA ROSS CREATIONS 0015350 SOUND SYS -CONCERTS 0.00 750.00 10100 121730 08/03/17 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-MAY 0.00 4,274.71 10100 121730 08/03/17 SIEMENS SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-MAY 0.00 16,444.64 TOTAL CHECK 0.00 20,719.35 10100 121731 08/03/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 900.00 10100 121731 08/03/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,650.00 10100 121731 08/03/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,765.00 10100 121731 08/03/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,675.00 TOTAL CHECK 0.00 5,990.00 10100 121732 08/03/17 SKATEEXP SKATE EXPRESS INC 0015350 EXCURSION -DAY CAMP 0.00 821.50 10100 121733 08/03/17 SOLARWIN SOLARWINDS.NET INC. 0014070 COMP MAINT SVCS-I.T, 0.00 1,757.00 10100 121734 08/03/17 SOTOROSA ROSALINDA SOTO 001 FACILITY REFUND-REAGA 0.00 50.00 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS--T/CONTROL 0.00 26.34 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 88.67 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS---T/CONTROL 0.00 167.35 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 235.54 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-C/HALL 0.00 18,147.09 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 80.49 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-T/CONTROL 0.00 26.00 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 518.44 10100 121735 08/03/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 346.19 TOTAL CHECK 0.00 19,636.11 10100 121736 08/03/17 SOUTHSAL SOUTHWEST SALES INC 0015350 SUPPLIES --DAY CAMP 0.00 254.48 10100 121737 08/03/17 SQBOXSOL SQBOX SOLUTIONS LTD 0014070 COMP MAINT SVCS-I.T. 0.00 3,100.00 10100 121738 08/03/17 SULLIVAC CHRIS SULLIVAN 001 FACILITY REFUND --DBC 0.00 1,050.00 10100 121739 08/03/17 SWANKMOT SWANK MOTION PICTURES 0015350 MOVIE RENTAL -CONCERTS 0.00 565.00 10100 121740 08/03/17 THECHURC THE CHURCH IN DIAMOND BA 001 FACILITY REFUND-REAGA 0.00 50.00 10100 121741 08/03/17 SCGAS THE GAS COMPANY 0015556 GAS SVCS -HERITAGE 0.00 36.43 10100 121741 08/03/17 SCGAS THE GAS COMPANY 0015333 GAS SVCS -DBC 0.00 106.64 TOTAL CHECK. 0.00 143.07 8 6.3.b Packet Pg. 34 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 08/09/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tranaact.ck_date between 120170727 00:00:00.000' and '20170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 9 6.3.b Packet Pg. 35 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ---------DESCRIPTION------ SALES TAX AMOUNT 10100 121742 08/03/17 TIPPITOE TIPPI TOES WEST SAN GABR 0015350 CONTRACT CLASS -SUMMER 0.00 912.00 10100 121743 08/03/17 TREADWAY HANNAH TREADWAY 001 RECREATION REFUND 0.00 84.00 10100 121744 08/03/17 USBANK US BANK 0014050 CITY CREDIT CARD -JULY 0,00 22,064,68 10100 121745 08/03/17 VERIZONW VERIZON WIRELESS 0014070 WIRELESS SVCS-JUL/AUG 0.00 1,127,53 10100 121746 06/03/17 VERMONTS VERMONT SYSTEMS INC 0014070 ANNL MAINT SVCS --17/18 0.00 4,953,66 10100 121747 OB/03/17 VIDRIOSM MAYRA VIDRIOS 001 FACILITY REFUND -BSC 0.00 1,050,00 10100 121748 08/03/17 VISSERBU VISSER BUS SERVICES INC 1125350 TRANS -DAY CAMP EXCURS 0.00 1,975.00 10100 121748 08/03/17 VISSERBU VISSER BUS SERVICES INC 1125350 TRANS -DAY CAMP EXCURS 0.00 2,000.00 10100 121748 08/03/17 VISSERBU VISSER BUS SERVICES INC 1125350 TRANS -DAY CAMP EXCURS 0.00 3,165.00 10100 121748 08/03/17 VISSERBU VISSER BUS SERVICES INC 1125350 TRANS -DAY CAMP EXCURS 0.00 2,720.00 TOTAL CHECK 0.00 9,860.00 10100 121749 08/03/17 GRAINGER W.W. GRAINGER INC. 0015556 SUPPLIES -PARKS 0,00 122.41 10100 121750 08/03/17 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -RECYCLED 0,00 1,051.16 10100 121751 08/03/17 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-C/HALL 0.00 1,212.49 10100 123.751 08/03/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DSC 0.00 70.01 10100 121751 08/03/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 7.32 TOTAL CHECK 0.00 1,289.82 10100 121752 08/03/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS-JUL 17 0.00 369.00 10100 121752 08/03/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT SVCS-JUL 0.00 4,078.60 10100 121752 08/03/17 WESTCOAS WEST COAST ARBORISTS INC 1415541 MAINT SVCS -DIST 41 0.00 214.65 10100 121752 08/03/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -JUN 17 0.00 720,60 10100 121752 08/03/17 WESTCOAS WEST COAST ARBORISTS INC 0015550 TREE MAINT-SUN 17 0.00 1,541.50 TOTAL CHECK 0.00 6,924.35 10100 121753 08/03/37 WCMEDIA WEST COAST MEDIA 0014095 AD --DHC AUG 17 0.00 500.00 10100 121754 08/03/17 WUPETER PETER PENGTE WU 0015350 CONTRACT CLASS --SUMMER 0.00 96.00 10100 121755 08/03/17 YOOEDMUN EDMUND YOO 001 FACILITY REFUND --DBC 0.00 100.00 10100 121755 08/03/17 YOOEDMUN EDMUND YOO 091 FACILITY REFUND -DBC 0.00 500.00 TOTAL CHECK 0.00 600.00 10100 121756 08/03/17 ZHANXINY XIIVYU ZHANG 001 RECREATION REFUND 0.00 207.00 10100 PP14/15 07/27/17 PERSHEAL PERS HEALTH 001 AUG 17 -HEALTH INS PREM 0.00 48,344.44 10100 PP14/15 07/27/17 PERSHEAL PERS HEALTH 0014060 AUG 17 -HEALTH INS PREM 0.00 174.65 TOTAL CHECK 0.00 48,519,09 10100 PP15/17 07/27/17 PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB-PEPRA 0.00 190,74 10100 PP15/17 07/27/17 PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 230,04 10100 PP15/17 07/27/17 PERSRETI PERS RETIREMENT 001 SURVIVOR BENEFIT 0.00 8,00 TOTAL CHECK 0.00 428.78 9 6.3.b Packet Pg. 35 SUNGARD PENTAMATION INC PACE NUMBER: 10 DATE: 08/09/2017 CITY OF DIAMOND RAR ACCTPA21 TIME: 08:19:41 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transaCt.Ck date between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 T FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION--------DESCRIPTION------ SALES TAX AMOUNT 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 232.25 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 431.18 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 173.33 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 173.33 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 285.50 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 483.08 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 128.50 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 128.57 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 106.08 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 165.03 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 236.44 10100 14.995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 236.44 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 152,35 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 148.82 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 236.44 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 146.82 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 236.44 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 148,B2 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 288.25 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 9015350 ANNL ACCRUED L/PREPAYM 0.00 268.25 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 136.87 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 363,93 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 1,177.11 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 232.25 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 637.91 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 738.40 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0,00 186.37 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0,00 782.27 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL. RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0,00 89.13 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0.00 267.23 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 ANNL ACCRUED L/PREPAYM 0,00 251.56 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015510 ANNL ACCRUED L/PREPAYM 0,00 12,404.62 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015551 ANNL ACCRUED L/PREPAYM 0.00 5,281.83 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 ANNL ACCRUED L/PREPAYM 0.00 10,559.97 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015556 ANNL ACCRUED L/PREPAYM 0.00 9,432.67 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 1125553 ANNL ACCRUED L/PREPAYM 0.00 3,596.01 7.0100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 1135553 ANNL ACCRUED L/PREPAYM 0.00 5,756.76 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN3 1155515 ANNL ACCRUED L/PREPAYM 0.00 11,512.55 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 1385538 ANNL ACCRUED L/PREPAYM 0.00 996.79 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 1395539 ANNL ACCRUED L/PREPAYM 0.00 558.51 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 1415541 ANNL ACCRUED L/PREPAYM 0.00 486.76 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 ANNL ACCRUED I,/PREPAYM 0.00 1,736.06 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 ANNL ACCRUED L/PREPAYM 0.00 27,246.92 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014050 ANNL ACCRUED L/PREPAYM 0.00 15,549.16 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014060 ANNL ACCRUED L/PREPAYM 0.00 10,315.04 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014070 ANNL ACCRUED L/PREPAYM 0.00 14,486.44 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014093 ANNL ACCRUED L/PREPAYM 0,00 2,385.32 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014095 ANNL ACCRUED L/PREPAYM 0.00 9,656.46 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014096 ANNL ACCRUED L/PREPAYM 0.00 3,566.34 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015210 ANNL ACCRUED L/PREPAYM 0.00 16,624.68 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015220 ANNL ACCRUED L/PREPAYM 0.00 3,699.76 6.3.b Packet Pg. 36 SUNGARD PENTAMATION INC DATE: 08/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170727 00;00:00.000' and '20170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015230 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 10100 14995402 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 TOTAL CHECK 10100 14995419 10100 14995419 10100 14995419 10100 14995419 10100 14995419 10100 14995419 10100 14995419 10100 14995419 TOTAL CHECK 10100 15 -PP 17 10100 15 -PP 17 10100 15 -PP 17 10100 15 -PP 17 10100 15 -PP 17 10100 15 -PP 17 10100 15 -PP 17 TOTAL CHECK 10100 PP 15/17 10100 PP 15-17 10100 PP 15-17 10100 PP 15-17 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015333 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015350 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015556 D7/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014070 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015554 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0015510 07/27/17 CALPERS CA PUBLIC EMPL RETIREMEN 0014010 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 PAYROLL PAYROLL TRANSFER 07/27/17 TASC TASC 07/27/17 PERSRETI PERS RETIREMENT FUND 07/27/17 PERSRETI PERS RETIREMENT FUND 07/27/17 PERSRETI PERS RETIREMENT FUND --------DESCRIPTION----------- SALES TAX ANNI, ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 ANNL ACCRETED L/PREPAYM 0.00 ANNL ACCRUED L/PREPAYM 0.00 001 RETIRE CONTRIB-EE 0.00 113 P/R TRANSFER-15/PP 17 115 P/R TRANSFER-15/PP 17 139 P/R TRANSFER-15/PP 17 141 P/R TRANSFER-15/PP 17 138 P/R TRANSFER-15/PP 17 001 P/R TRANSFER-15/PP 17 112 P/R TRANSFER-15/PP 17 001 7/28/17--P/R DEDUCTIONS 001 RETIRE CONTRIB-PEPRA 001 RETIRE CONTRIB-EE 001 SURVIVOR BENEFIT PAGE NUMBER: 11 ACCTPA21 AMOUNT 7,237.40 6,617.49 573.37 9,264.80 130.82 287.83 224.49 199,480.00 22.80 11.10 7.60 7.60 7.60 7.60 7.60 4.10 76.00 0.00 4,860.89 0.00 12,594.58 0.00 671.64 0.00 564.48 0.00 1,164.71 0.00 195,834.57 0.00 3,887.08 0.00 219,577.95 0.00 1,286.11 0.00 2,103.25 0.00 27,763.48 0.00 53.01 0.00 29,919.74 0.00 1,656,607.71 0.00 1,656,507.71 6.3.b Packet Pg. 37 SUNGARD PENTAMATION INC PAGE NUMBER: 12 DATE: 08/09/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/lB FUND - 015 - GENERAL PLAN REVISION FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 121659 07/27/17 MAGNUSIN MAGNUS INTERNATIONAL 0155210 INTERPRETER-GPAC 0.00 720.00 TOTAL CASH ACCOUNT 0.00 720.00 TOTAL FUND 0.00 720.00 6.3.b Packet Pg. 38 SUNGARD PENTAMATION INC DATE: OB/09/2017 CITY OF DIAMOND BAR TIME: 08:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ck date between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 m FUND - 020 - OPES RESERVE FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 PP14/15 07/27/17 PERSHEAL PERS HEALTH TOTAL CASH ACCOUNT TOTAL FUND FEIND/DIVISION--------DESCRIPTION------ SALES TAX 0204060 AUG 17 -RETIREE HEAL'T'H 0.00 0.00 0.00 PAGE NUMBER: 13 ACCTPA21 AMOUNT 1,024.00 1,024.00 1,024.00 6.3.b Packet Pg. 39 SUNGARD PENTAMATION INC DATE: OB/09/2017 CITY OF DIAMOND BAR TIME: 06:19:41 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170727 00:00:00.000' and 120170809 00:00:00.000' ACCOUNTING PERIOD: 2/18 FUND - 161 - BEVERAGE CTNR RECY GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME 10100 121660 07/27/17 ULINEINC ULINE INC 10100 121660 07/27/17 ULINEINC ULINE INC TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 14 ACCTPA21 FUND/DIVISION -----DESCRIPTION--------- SALES TAX AMOUNT 1615516 SUPPLIES -RECYCLING 0.00 155.08 1615516 SUPPLIES -RECYCLING 0.00 237.51 0.00 392.59 0.00 392.59 0.00 392.59 0.00 1,656,744.30 6.3.b Packet Pg. 40 CITY COUNCIL 6.4 Agenda #: 6.4 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager F TITLE: CONSULTING SERVICES AGREEMENT WITH THE REGIONAL CHAMBER OF COMMERCE -SAN GABRIEL VALLEY FOR FY2017-18 IN AN AMOUNT NOT TO EXCEED $12,000. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Approve. FINANCIAL IMPACT: Funds are included in the adopted FY 2017-18 budget for these services. BACKGROUND: The Regional Chamber of Commerce—San Gabriel Valley (Chamber) continues to serve the Diamond Bar business community. Under the existing agreement with the City, the Chamber continues to provide the following services: • Free small business development workshops, including partnerships with Pasadena City College and La Verne Small Business Development Center. • Local advertising opportunities on the Chamber website. • Ribbon cuttings at new Diamond Bar businesses, similar to those held at Guac's Mexican Grill, World Financial Group, and Pho Ha Plus during the past year. • Promotion of the City's annual Restaurant Week, including recruitment and posting of information on the Chamber website. • Annual Business Expo during the City Birthday Party. • Submittal of an annual report to the City (Attachment 3). DISCUSSION: The Chamber proposes to provide similar services to the City and business community during FY 2017-18 (Attachment 2). The Annual Report demonstrates the Chamber's commitment to providing business outreach and retention services, ribbon cutting ceremonies to new businesses, and continued participation in the City's annual Restaurant Week. Packet Pg. 41 Expanding on the success of the first annual event, the 2017 Diamond Bar Restaurant Week (DBRW) is a collaboration between the Chamber and City to highlight the cuisine of many of Diamond Bar's dining establishments from Friday, October 6 through Friday, October 20, 2017. Restaurant Week is a component of the City and Chamber's continued efforts to promote economic development and synergy within the Diamond Bar business community. The City has historically utilized the services of the Chamber as a component of its overall economic development strategy. Therefore, it is recommended that the City Council continue its association with the Chamber and approve, and authorize the City Manager to sign, the Agreement in an amount not to exceed $12,000 for FY 2017-18. LEGAL REVIEW: The City Attorney has reviewed and approved the agreement. PREPARED BY: n t hf I Santos, As ' ant tote ity Manager 8115/2017 REVIEWED BY: ,r,o A AW Aff") /9 A,1W D, AA 1"OU 140" ya cLean, A sistant City Manager 8/712017 Attachments: 1. 6.4.a Regional Chamber Agreement FY2017-18 2. 6.4.b Exhibit A FY2017-18 3. 6.4.c 2016-2017 End of the Year Report 6.4 Packet Pg. 42 6.4.a CONSULTING SERVICES AGREEMENT THIS AGREEMENT (the "Agreement") is made as of August 15 , 2017 by and between the City of Diamond Bar, a municipal corporation ("City") and _ Regional Chamber of Commerce—San Gabriel Valley, a California nonprofit benefit corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. City Manager James DeStefano (herein referred to as the "City's Project Manager"), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect August 15--L 2017, and shall continue until June 30, 2018, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Twelve Thousand dollars ($12,000) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. Consultant shall submit to City an invoice monthly for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. Packet Pg. 43 6.4.a C. City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing Packet Pg. 44 6.4.a requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant's failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers' Compensation Act and other employee benefit acts with respect to Consultant's employees or Consultant's contractor's employees arising out of Consultant's work under this Agreement; and (2) Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: Packet Pg. 45 6.4.a (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of Packet Pg. 46 6.4.a this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant Packet Pg. 47 6.4.a shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to Packet Pg. 48 6.4.a this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Time of Completion. Reserved. 18. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 19. Delays and Extensions of Time. Reserved. 20. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 21. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 23. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. Packet Pg. 49 6.4.a 24. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONSULTANT" Regional Chamber of Commerce—SGV 1722 Desire Avenue, Suite 207 Rowland Heights, CA 91748 Attn.: Executive Director Phone: (626) 810-8476 E -Mail: info()regionalchambersgv.com "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Dan Fox, City Manager Phone: (909) 839-7010 E-mail:citymanagerp_diamondbarca.gov 26. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 27. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 28. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. Packet Pg. 50 IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" Regional Chamber of Commerce — CITY OF DIAMOND BAR San Gabriel Valley By: Printed Name: Title: By: Printed Name: Title: Approved as to form: By: City Attorney in Jimmy Lin, Mayor FAV j0jX3§ City Clerk 6.4.a Packet Pg. 51 6.4.b EXHIBIT "A" FY 2017-2018 CONSULTING SERVICES CONTRACT REGIONAL CHAMBER OF COMMERCE OF THE SAN GABRIEL VALLEY SCOPE OF SERVICES July 1, 2017 through June 30, 2018 A. Administrative Support: Monthly support for services to the City for promotion of City services, informational distribution and efforts to enhance the development of programs for the public benefit. Included in these programs are: Small Business Seminars, Business Expo, City Birthday Party, Business visitations and community outreach. B. City shall have a liaison position on the Chamber of Commerce Board of Directors. This position shall be appointed by the Mayor and shall either be a City Council Member including the Mayor or a City staff member. This position shall be a non-voting member of the Board for as long as the contract remains in effect. C. City shall be provided, at no cost, the following: Second Tier Banner Advertising on the Chamber website for as long as the contract remains in effect; and two complimentary passes to each Breakfast and Luncheon event for as long as the contract remains in effect. D. Chamber shall continue development of the "Diamond Bar Business to Business" program to encourage Diamond Bar businesses to purchase items from other businesses in Diamond Bar. At a minimum the program should contain the following elements: marketing information about existing businesses in Diamond Bar that can provide services to other businesses; and/or educational information about how sales tax dollars benefit the community. This program must be available to all businesses in Diamond Bar not just members of the Chamber of Commerce. There may be some difference in level of service for the program between Chamber and non - Chamber businesses. Chamber shall provide the City with quarterly reports indentifying all Diamond Bar Chamber and non -Chamber member businesses participating in the program. Upon request, the City will provide a list of active City businesses to the Chamber twice a year in order to support and enhance economic growth within the City of Diamond. E. In a continued effort to promote businesses in Diamond Bar to the community and surrounding region, the Chamber shall conduct a minimum of three (3) grand opening ribbon cutting events in Diamond Bar. F. The Chamber shall conduct at least five (5) meetings/workshops to promote small business development, which may include one-on-one meetings with licensed business counselors, or partnerships with other agencies. The meetings/workshops will be open to the public, widely advertised, and of no charge to participants. The meetings/workshops should provide participants with information about writing a business plan, Small Business Administration financing, and developing a marketing plan. G. The Chamber, through its members and contacts in the commercial real estate business, shall use its best efforts to be knowledgeable of all available commercial and office space in the City. To the extent possible, this commercial space availability shall be provided to the City Manager on a monthly basis. I Packet Pg. 52 6.4.b H. The Chamber, through its Professional Development Network, will conduct quarterly training and educational opportunities in Diamond Bar for Diamond Bar businesses. These opportunities shall be available for Chamber and non -Chamber members. Within thirty (30) days following these meetings, the Chamber shall cause a written report to be developed and submitted to the City identifying each concern/issue raised by the business community and the individual or business which raised the issue. The Chamber will work collaboratively with the City to promote the annual Diamond Bar Restaurant Week (DBRW) in Diamond Bar, which will take place October 6-20, 2017. The Chamber will promote DBRW via membership and networking events and may assist with administrative functions associated with DBRW including processing of application and distribution of marketing materials. The restaurant participation fees shall be retained by the Chamber. J. Communications: Executive Director and City Manager and/or their designee will meet no less than quarterly to discuss issues impacting the business community including any information on specific businesses leaving the City, ideas to promote business retention and expansion in the City and opportunities to promote Diamond Bar and Diamond Bar businesses. 2 Packet Pg. 53 ail REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com 2016-2017 YEAR-END REPORT FOR THE CITY OF DIAMOND BAR The Regional Chamber of Commerce -San Gabriel Valley (RCCSGV) is proud to have been a provider of another year of services on behalf of the City of Diamond Bar. As our current 2016- 2017 Service Contract comes to an end, I would like to provide you with an update on the work we have done over the past year. In addition to the services in the contract, the RCCSGV is always striving to be a "Voice for Business" in the City of Diamond Bar, the Regional Chamber continues to support local non- profits and the Miss Diamond Bar Scholarship Pageant and is the sponsor of the MVP Award & Scholarship. For 2017, the Regional Chamber is partnering with the Diamond Bar Library to bring a Job & Resource Fair to the Diamond Bar community in October. The Regional Chamber of Commerce—San Gabriel Valley was proud to partner with the City of Diamond Bar in 2016 to launch the inaugural Diamond Bar Restaurant Week. The event showcased Diamond Bar as a premier dining destination offering diners a wide variety of culinary experiences. Participating restaurants offered a special prix -fixe menu with breakfast, lunch and dinner specials available. 20 Diamond Bar restaurants participated and the Regional Chamber held three events during Diamond Bar Restaurant Week at a local restaurant to show support. The RCCSGV has taken thousands of phone calls this past year in regards to the City of Diamond Bar. These phone calls have been about businesses, business referrals, city events, city services, and chamber events in Diamond Bar. We gladly help the callers or redirect them to the right place to get their answers, either to the city's website or by giving out the correct departments' phone number at the city. The Regional Chamber looks forward to continuing it's support of the local economic development of the business community of our region, which includes the City of Diamond Bar. The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 54 ail REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com Diamond Bar Birthday Celebration Business Expo, Business visitations, and community outreach The 28th Annual City of Diamond Bar Birthday Celebration Business Expo was once again one of our most popular events. The regional chamber continued with the city staff's recommendations from last year when it was restructured how the business expo is operated. Costs remained lower for Diamond Bar businesses, location of the business expo was moved, and set up was aligned with the rest of the celebration. The Diamond Bar businesses enjoyed having their presence at this event. We are honored that the City of Diamond Bar continues to give the Regional Chamber the opportunity to serve the businesses at the Birthday Party. The RCCSGV's Ambassador Committee and staff have made in-person visits the past year to businesses thanking them for doing business in the Diamond Bar area. We will continue this process annually, touching base with the businesses to get an idea of what is going on in the business communities we serve, including Diamond Bar. Regional Chamber Staff has been attending various events in the City of Diamond Bar including State of the City, Diamond Bar Friends of the Library Wine Soiree, Miss Diamond Bar Scholarship Pageant, and Diamond Bar Community Foundation Gala. RCCSGV believes that the chamber should play a more significant role in the community and help build a stronger Diamond Bar community. liaison to the Board of Directors and Government Affairs Committee The Regional Chamber continues to invite and welcome the city's representative to participate and be active as a member of the Board of Directors. This representative serves as an Ex -Officio member of the Board. The City of Diamond Bar also provides a representative to serve on the Government Affairs Committee. This representative provides a monthly update on issues and events in the City of Diamond Bar. Complimentary passes to Regional Chamber events Diamond Bar Councilmembers and staff continue to be invited to participate in the regional chamber's events for free, as guests of the Regional Chamber. The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 55 ail REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com Diamond Bar Business to Business Program The Regional Chamber continues to find opportunities to promote business growth in Diamond bar. The Regional Chamber's website continues to have a "Business to Business" section located on it. Also, the Chamber's Ambassador Committee continues to support businesses by sending out "Thank You" postcards to Diamond Bar businesses. These postcards have upcoming events, or pertinent information that target small businesses in the City of Diamond Bar. The postcards also have a personal touch like a special note and signatures of our Ambassadors. We send these out monthly. The Regional Chamber has a very active lobby area with information about local attractions and businesses in the City of Diamond Bar. We have a Diamond Bar Only area along with space for businesses to leave any marketing material that they have. The Regional Chamber typically has about 10-15 people a week that visit our office and they are exposed to this information. Ribbon cuttings in the City of Diamond Bar The Regional Chamber of Commerce -San Gabriel Valley conducts Ribbon Cutting Ceremonies as a free service to new Diamond Bar Businesses. Ceremonies are performed as a part of an open house, grand opening, or grand re -opening. We bring the camera, official scissors and, of course, the ribbon! We work with city staff to have city representatives present at all Ribbon Cuttings. We also connect the businesses to local legislative offices who typically provide businesses with a certificate to commemorate the event. This past year, the regional chamber welcomed 36 new members, of which approximately 20% were Diamond Bar Businesses. Partnerships to help promote small business development and one-on-one counseling with licensed business counselors The Regional Chamber has established partnerships with the Pasadena City College SBDC, University of La Verne SBDC; Minority Business Development Agency, U.S. Small Business Administration, PACE Business Development Center, County of Los Angeles Office of Consumer & Business Affairs, and many other agencies. We partner with these agencies to offer small business seminars and one-on-one consulting with a Small Business Development Counselor for local businesses. Representatives from the various partners utilize the chamber office to meet with small business owners to provide services. All of the above mentioned organizations have partnered up with the Regional Chamber to establish a better relationship for businesses in the Diamond Bar area and the areas we serve. The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 56 ail REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com Asian Business Seminar The Regional Chamber once again held our annual Asian Business Seminar in May 2017. The Asian Business Seminar is a FREE event that targets the Asian Business Community in Diamond Bar and surrounding area to provide resources to our business community. This year, opening remarks were provided by Congressman Ed Royce, 39th District followed by presentations by: U.S. Immigration and Customs Enforcement; U.S. Citizenship and Immigration Services; U.S. Department of Labor, U.S. Small Business Administration; Asian Pacific Islander Small Business Program Women's Business Center; Los Angeles County Department of Consumer & Business Affairs; University of La Verne Small Business Development Center; and Pacific Asian Consortium in Employment. We had almost 200 attendees. Chamber Events for Professional Development and Business Development The Regional Chamber continues to provide monthly programs and seminars that help business development. • HR Seminar Series is provided by one of the top HR Law Firms in the state. Each HR Seminar Series has a new topic that is pertinent to the workforce today, such as new health care laws, minimum wage laws, overtime laws, etc. • NET 60 Networking Luncheon supports local restaurant chamber members. Businesses come and enjoy what local venues have to offer while making valuable connections with other members of the Regional Chamber. Coffee Talk is an early morning interactive networking event to connect businesses. • Networking Mixers are held at chamber members locations to highlight the member's business while providing an opportunity for businesses to connect. These events are an excellent opportunity for businesses to help grow their business. These meetings/events are open to all Diamond Bar businesses, regardless if they are members of the Regional Chamber or not. Communications The RCCSGV chamber's mission is to be transparent to the City of Diamond Bar. The regional chamber meets monthly with city staff to be sure that we are providing a service that is valuable to the businesses in the City of Diamond Bar. Report Submitted by: Anthony Duarte, CEO Regional Chamber of Commerce -San Gabriel Valley The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 57 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 = O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com REGIONAL CHAMBER OF COMMERCE 2017-2018 BOARD OF DIRECTORS SAN GABRIEE VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board EXECUTIVE COMMITEE Dr. David Hall Puente Hills Toyota President/Chairperson of the Board Dan Arrighi San Gabriel Valley Water Company CFO Jillian Reiff Luis Cetina Metropolitan Municipal Water District Vice President Business Advocacy Joseph Raquel Foothill Transit Vice President Special Events Bruce Lazenby Valley Vista Services Rose Hills Memorial Park & Mortuary Vice President Membership Development Vice President Economic Development Ken Liebman AMR Immediate Past President 2017-2018 BOARD OF DIRECTORS Amber Solana AALRR John Hsu STC Management David Malkin Hacienda Heights Kiwanis Club Reyna Del Haro Kaiser Permanente Mark Podolski Pacific Palms Resort Bryan Urias Upper San Gabriel Valley Municipal Water District Nef Cortez ReMax 100 Valerie Munoz Dr. Hernandez Optometry Lee Salas Massage Envy Diamond Bar Jane Wibowo First Way Insurance The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 58 REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com 111111111109 ��,mal Chamh¢r���V Lul I.Mntact the ble sefectrOn. ryatiar+, entsecures t� 5e�ur8 yr,gr rte° Wis- pay ORIEL VALLEY ore ir�fon"atian or � cam�f �rrsr-se M BC Form ,1�abi�iry�n4firsr-D icrBieaHAW�OF a IonalChamaerSG'C4n' REGJONAL s+376 . �n �@Rharnber5 � comAd The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 59 REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board If 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com RMu- qR E PS" 6 . �?D p V R Rom ® The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 60 REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com 2x162017 Events The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 61 REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com 2x162017 Events The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 62 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 ail O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY I 201ram2017 Events Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 0 The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 63 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board �il61 71 L :L The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 64 REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY Anthony Duarte Chief Executive Officer EXECUTIVE COMMITTEE Dr. David Hall Puente Hills Toyota Chairman 2017-2018 Dan Arrighi San Gabriel Valley Water Company Chief Financial Officer Joseph Raquel Foothill Transit Vice President Special Events Jillian Reiff Valley Vista Services Vice President Membership Development Luis Cetina Metropolitan Water District Vice President Business Advocacy Bruce Lazenby Rose Hills Memorial Park Vice President Economic Development Ken Liebman American Medical Response Immediate Past Chairman of the Board 6.4.c 1722 Desire Avenue, Suite 207, Rowland Heights, California 91748 O: (626) 810-8476 • E: info@regionalchambersgv.com • www.RegionalChamberSGV.com DIAMOND BAR RESTAURANT � WEEK ) OCTOBER 6 - 20, 2017 Diamond Bar Restaurant Week is a 15 day dining event that showcases an assortment of eateries, restaurants, and places to go for customers to enjoy a favorite entree, beverage, or dessert. Participating restaurants offer special lunch and dinner menus introducing diners to the diversity of culinary experiences throughout the City of Diamond Bar. www.DBRestaurantWeek.com The Regional Chamber of Commerce - San Gabriel Valley shall be a premier organization providing advocacy, education, and networking resources for a better business and communit packet Pg. 65 CITY COUNCIL 6.5 Agenda #: 6.5 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager F TITLE: DELEGATION OF AUTHORITY TO REQUEST DISBURSEMENTS FROM THE CALIFORNIA EMPLOYERS' RETIREE BENEFIT TRUST (CERBT) ADMINISTERED BY CALPERS. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: None. T_T43 Xel:loll] Z 1171 Q 60111:14 IC ki F On December 15, 2015, the City Council adopted Resolution 2015-48 which authorized the City Manager to enter into an agreement for Other Post -Employment Benefits (OPEB) trust administration with the California Employees Retirement System (CaIPERS). By setting up this irrevocable trust, funds are being set aside annually for the purpose of funding the City's OPEB liability. Over the long term, having these assets in a trust and earning a higher rate of return will help lower the annual ongoing operating costs of the retiree health program. Establishing this trust has allowed for retiree medical benefit commitments to be paid from trust assets which has taken the burden off of the General Fund. When the trust was initially set up, the City Council designated the authority to request disbursements for the payment of the medical benefit costs to the City Manager, Deputy City Manager and Finance Director. Since that time the "Deputy City Manager" designation was replaced with the title "Assistant City Manager". As such, the "Delegation of Authority to Request Disbursements" form must be updated to reflect the current titles of the designees. This action must be taken in a public meeting such as a City Council meeting. Packet Pg. 66 It is recommended that the City Council approve, and authorize the Mayor to sign, a new CaIPERS "Delegation of Authority to Request Disbursements" form to include the City Manager, Assistant City Manager and Finance Director. PREPARED BY: fl1anrra-FWeywE511,-Finan qfDirector 8/15/2017 REVIEWED BY: r canna oneywell, Finan Director 814/2017 Attachments: 1. 6.5.a Delegation of Authority FY17.18 6.5 Packet Pg. 67 DELEGATION OF AUTHORITY \\III TO REQUEST DISBURSEMENTS Ca1PERS RESOLUTION OF THE CITY COUNCIL (GOVERNING BODY) OF THE CITY OF DIAMOND BAR (NAME OF EMPLOYER) The City of Diamond Bar delegates to the incumbents (GOVERNING BODY) in the positions of City Manager, Assistant City Manager and (i1TLE) Finance Director (TITLE) (-nTLE) and/or authority to request on behalf of the Employer disbursements from the Other Post Employment Prefunding Plan and to certify as to the purpose for which the disbursed funds will be used. a Title Mayor Witness Date OPER Delegation of Authority (1113) 6.5.a Packet Pg. 68 6.6 Agenda #: 6.6 Meeting Date: August 15, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: NOTICE OF COMPLETION FOR THE CITY HALL SERVER ROOM HVAC REPLACEMENT PROJECT NO. 25816. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to DC Integrate, Inc. on December 20, 2016 in an amount not to exceed $78,585 with a contingency amount of $11,787 for a total authorization amount of $90,372. The City authorized the Notice to Proceed for the construction on March 16, 2017. The improvements in this project included: replacement of two (2) existing 3 -ton air conditioning units with two (2) new 6 -ton units. Due to the age of the original air conditioning equipment and an increasing heat load inside the City Hall Server Room, it was determined that these upgrades would ensure that the proper operating temperature for the City's network systems/equipment will be maintained. The new air conditioning system not only safeguards the appropriate temperature for the network equipment, this new system also has the ability to share the load requirements between the two (2) new units. This will allow staff to perform preventative maintenance on the system without disruption of service. Furthermore, in the event of an equipment failure, the secondary unit will automatically take over maintaining the desired temperature while repairs are being performed. DC Integrate, Inc. has completed all work required of this project. The final construction cost of the project is $78,585. The project was completed $11,787 under the overall Packet Pg. 69 6.6 authorized construction budget. No contract change orders were issued for this project. UN4J-11N411MA Ja n s, aci pies & s t aintena ee ch is n 8/15/2017 N ATAI ATITA=1 o1 W1F ,4,yt-iA o,,. 17,,'edtw nth y Jordan, ark ainte ance uperin ende t T-3-1/2017 Attachments: r r ft id i i WT9 rMector 8/7/2017 6.6.a Notice of Completion - City Hall Server Room HVAC Replacement Project #25816 Packet Pg. 70 6.6.a RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on July 27, 2017. The work done was: City Hall Server Room HVAC Replacement Project #25816. 7. The name of the contractor, if any, for such work of improvement was DC Integrate, Inc. (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows. Diamond Bar City Hall, 21810 Copley Dr. Diamond Bar CA 91765 9. The street address of said property is 21810 Copley Drive, Diamond Bar CA., 91765 Dated: (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Verification for Individual Owner Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works/City Engineer the declarant of the foregoing ("resident of', "Manager of," "A partner of," "Owner of," etc.) notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 , at Diamond Bar California. (Date of signature) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co-owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: Packet Pg. 71 6.6.a (1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvement'); (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need be given if there is no general contractor, e.g., on so-called "owner -builder jobs." In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. Packet Pg. 72 CITY COUNCIL 6.7 Agenda #: 6.7 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager LF TITLE: RESOLUTION NO. 2017 -XX GRANTING AN EASEMENT FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF SOUTHERN CALIFORNIA EDISON FACILITIES LOCATED ON LOT 49 OF TRACT 32576 COMMONLY REFERRED TO AS LARKSTONE PARK. STRATEGIC GOAL: Open, Engaged & Responsive Government :1*461kh1IT, l;IZIUL11Is] ►A Adopt. FINANCIAL IMPACT: None. BACKGROUND/ DISCUSSION: As part of the conditions of approval for Tract 63623 commonly known as the South Pointe residential development, the developer was required to construct a new public park (referred to as Larkstone Park) and turn it over to the City. In order to provide power to the upper portion of the park, certain electrical supply systems and communication systems were required to be installed along Larkstone Drive. Due to the size of the equipment and space limitations, a portion of this equipment and the required setback will encroach into Larkstone Park (City owned Lot 49 of Tract 32576). The attached Exhibits A and B show the limits of this encroachment and requested easement. This easement area was determined by the Public Works Department to be outside of the active park area (i.e., parking lot, playground area, park bench area, etc.). The City Engineer recommends the granting of the easement to SCE. Packet Pg. 73 • gAllf 44AAfArAf bian u stat gine r 8/15/2017 REVIEWED BY: Kimberly Young, Sorlor CAI Enginar 8/3/2017 Attachments: 1. 6.7.a Resolution 2017 -XX 2. 6.7.b Exhibit A 3. 6.7.c Exhibit B 4. 6.7.d Grant of Easement 6.7 Packet Pg. 74 RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR GRANTING AN EASEMENT FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF SOUTHERN CALIFORNIA EDISON FACILITIES LOCATED IN LARKSTONE PARK WHEREAS, Southern California Edison Company, a corporation, is requesting the City of Diamond Bar to grant an exclusive easement more particularly described in the Grant of Easement for the Construction, Operation and Maintenance of Southern California Edison Facilities, attached hereto as Exhibit "I"; WHEREAS, the City Engineer has reviewed, approved and recommends granting of the Grant of Easement for the Construction, Operation and Maintenance of Southern California Edison Facilities; and WHEREAS, all legal prerequisites to the grant of the easement and the adoption of this resolution have occurred. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Diamond Bar does hereby find and determine as follows: That all of the facts set forth in the recitals of this resolution are true and correct. 2. The City Council of the City of Diamond Bar does hereby grant an easement for the construction, operation and maintenance of Southern California Edison facilities in the form attached hereto as Exhibit "I" and consents to recordation of this Grant of Easement for the Construction, Operation and Maintenance of Southern California Edison Facilities. 3. The City Manager is authorized to execute the Grant of Easement. APPROVED AND ADOPTED this 15th day of August, 2017. Jimmy Lin, Mayor Attest: Tommye Cribbins, City Clerk 6.7.a 1075317.1 Packet Pg. 75 6.7.a I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of August, 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar 1075317.1 Packet Pg. 76 EXHIBIT A north SCALE: 1" = 20' LEN N AR HOMES OF CALIFORNIA PARK SITE LARKSTONE DRIVE EDISON EASEMENTS 0 rn 11� CITY PARK PROPERTY moriow� management EXHIBIT B (f north SCALE: 1" - 100' LEN N AR HOMES OF CALIFORNIA PARK SITE LARKSTONE DRIVE EDISON EASEMENTS (614��os 1117"k 10.XIt Morrow Management - 1130 Via Callejon . San Clemente, CA 92673 - 949.218.8500 - Fax 949.218.8585 to Topaz Ln s71 one r 7 5F Chuck E. Cheese's 0 morrow management RECORDING REQUESTED BY .j SOWHERN CALIFORNIA EDISON An Er SON f.\'TE:..:ATIONAL C�-mpsny WHEN RECORDED MAIL TO SOUTHERN CALIFORNIA EDISON COMPANY 2 INNOVATION WAY, 2nd FLOOR POMONA, CA 91768 Attn: Title and Real Estate Services SCE Doc. No. GRANT OF EASEMENT SPACE ABOVE THIS LINE FOR RE DOCUMENTARY TRANSFER TAX $ NONE VALUE AND CONSIDERATION LESS THAN $100.0M Covina TD 1170687 SCE Company FfM 109-4332-0 AFWKUVtU: BY TF SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME APN 8763-026-908 REAL PROPERTIES DEPARTMENT SLS/BT 07/21/2017 CITY OF DIAMOND BAR, a municipal corporation, (hereinafter referred to as "Grantor"), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as "Grantee"), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as "systems"), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including aboveground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence, data and/or communications (eg. through fiber optic cable), in, on, over, under, across and along that certain real property in the County of Los Angeles, State of California, described as follows: TWO STRIPS OF LAND LYING WITHIN THE SOUTHWEST QUARTER OF SECTION 17, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO MERIDIAN, THE CENTERLINES OF SAID STRIPS ARE DESCRIBED AS FOLLOWS: STRIP #1 (10.00 FEET WIDE) COMMENCING AT THE MOST SOUTHERLY CORNER OF LOT 72 OF TRACT NO. 32091, AS PER MAP FILED IN BOOK 897, PAGES 72 THROUGH 78 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY; THENCE ALONG THE SOUTHWESTERLY LINE OF SAID LOT 72, NORTH 58°39'40" WEST 6.25 FEET TO THE TRUE POINT OF BEGINNING; THENCE LEAVING THE SOUTHWESTERLY LINE OF SAID LOT 72, SOUTH 31'20'20" WEST 6.50 FEET TO A POINT OF ENDING. STRIP #2 (6.00 FEET WIDE) COMMENCING AT THE MOST SOUTHERLY CORNER OF SAID LOT 72, SAID CORNER BEING THE BEGINNING OF A CURVE, CONCAVE NORTHERLY AND HAVING A RADIUS OF 390.00 FEET, A RADIAL LINE PASSING THROUGH SAID BEGINNING BEARS SOUTH 31°02'20" WEST; THENCE SOUTHEASTERLY AND EASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 34°30'50" AN ARC DISTANCE OF 234.93 FEET; THENCE NORTH 86°31'30" EAST 39.50 FEET TO TRUE POINT OF BEGINNING; THENCE SOUTH 03°28'30" EAST 4.50 FEET TO A POINT OF ENDING. This legal description was prepared pursuant to Sec. 8730(c) of the Business & Professions Code. 6.7.d Packet Pg. 79 6.7.d It is understood and agreed that the purpose of the easement is to provide electricity to Grantor's adjacent park facility. For the purposes set forth in this Grant of Easement, Grantor further grants, bargains, sells and conveys unto the Grantee the right of assigmnent, in whole or in part, to others, without limitation, and the right to apportion or divide in whatever manner Grantee deems desirable, any one or more, or all, of the easements and rights, including but not limited to all rights of access and ingress and egress granted to the Grantee by this Grant of Easement. Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee and its contractors, agents and employees, shall have free access to the systems and every part thereof, at all times, for the purpose of exercising the rights herein granted, including cutting or trimming of trees or tree roots that encroach upon the easement area and endanger or interfere with Grantee's systems. In the event of excavation within the easement area, Grantee shall perform the work in a manner to cause the least injury to the ground and restore it to as near the same condition as practicable as it was prior to such excavation. EXECUTED this day of , 20 GRANTOR CITY OF DIAMOND BAR, a municipal corporation Signature Print Name Title A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On before me, a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) DSE801584861 TD 1170687 Packet Pg. 80 EXECUTED this day of , 20_. GRANTEE SOUTHERN CALIFORNIA EDISON COMPANY, a corporation Signature Print Name Title A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California ) County of ) On before me, , a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose riame(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal. Signature (Seal) 6.7.d 3 DSE801584861 TD 1170687 Packet Pg. 81 CITY COUNCIL 6.8 Agenda #: 6.8 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: CONCURRENCE LETTER TO LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) TRANSFERRING THE LEMON AVENUE INTERCHANGE PROJECT FUNDING TO THE CITY OF INDUSTRY. RECOMMENDATION: Authorize the City Manager to sign the Concurrence Letter. FINANCIAL IMPACT: The current cost to construct the Lemon Avenue Interchange Project (Project) is estimated at just over $22 Million. The Project has a balance of $2,112,923 in Metro Call for Project funding and $7,466,428 in defederalized SAFETEA-LU funds now termed local transportation funding obtained by the City of Diamond Bar. The City of Industry through the Successor Agency of the Industry Urban Development Agency (Agency) has committed $8.21 Million to the Project. The City of Diamond Bar and the San Gabriel Valley Council of Governments (SGVCOG) were also able to secure an additional $5.3 Million in Measure M funds to fully fund the Project. In July, Metro informed staff that the local transportation funds and Measure M funds would be added to the Call funds and an amended Memorandum of Understanding between Metro and the City of Diamond Bar would need to be executed identifying a total funding commitment of $14,879,351 for construction. Upon recent discussions with Metro and the City of Industry, to limit Diamond Bar's outlay due to the cash flow required for the reimbursable funds, the three (3) public agencies proposed the transfer of all the Metro administered funding to the City of Industry for implementation. To begin this process of transferring the funds, Metro is requesting that a Concurrence Letter be submitted by both Cities as a first step. By authorizing the City Manager to sign the Concurrence Letter, $14,879,351 in Metro's reimbursable funding would be transferred to the City of Industry, as the new sponsor, to administer the construction of Packet Pg. 82 6.8 the Project and be responsible for the implementation of all activities. Below is a funding table to identify all funding in the Lemon Ave. Interchange Project. The Capital Improvement Program Budget for Fiscal Year 2017-2018 currently identifies an amount of $40,000 of Traffic Improvement Funds that would remain in the project account for change orders related to City desired changes to the Project within our jurisdiction such as traffic signals, roadway design, striping, landscape, etc. Lemon Ave. Project Funding Diamond Bar/Local Transportation Funds to be provided by Metro's exchange program $ 7,466,428 Diamond Bar/Metro Call For Projects Funds $ 2,112,923 Measure M Funding $ 5,300,000 Industry Successor Agency Funding Committed $ 8,210,000 Diamond Bar Local Traffic Improvement Funding $ 40,000 Total Available Funding $ 23,129,351 BACKGROUND/DISCUSSION: On August 16, 2016 the City Council approved a Betterment Agreement with the Alameda Corridor -East Construction Authority (ACE) and the City of Industry which authorized ACE to construct the Lemon Avenue Interchange Project as a construction contract change order to the ongoing Fairway Drive Grade Separation Project. The 3 - way Betterment Agreement identified all funding commitments by Industry and Diamond Bar for the construction of the Project. ACE authorized the contractor on the Fairway Drive Grade Separation Project, OHL USA, to proceed with the Lemon Ave. Interchange Project and construction began shortly thereafter. Construction continues and full project completion is expected by early to mid -2018. In June of 2017 Metro informed staff that $5.3 Million from the new Measure M funds would be granted to the Project. Additionally, the local transportation funds in the amount of $7,466,428 would also be issued through Metro as reimbursable funds to the Project. Metro requested that the Measure M and local transportation funds in a total estimated amount of $12,766,428 be added to the existing MOU Agreement for the Call for Projects funds with Diamond Bar increasing the overall funding commitment by Diamond Bar to $14,879,351. In an effort to maintain efficiency in the Project with respect to the timeliness for all funding administration required under the various agreements, and given the rather large dollar amount of Metro funding now in consideration, it was agreed that it would be Packet Pg. 83 most appropriate to transfer the sponsorship of the Project to the City of Industry that would allow Industry to implement the construction of the Project and be fully responsible for all activities related to funding. Metro is requesting that the Cities sign the Concurrence Letter to begin the transferring process. The City of Industry City Council approved this letter at their August 10th meeting. Upon submission of the fully executed letter, a new Memorandum of Understanding (MOU) between Metro and City of Industry for the Lemon Avenue Interchange Project funding will be executed and the existing MOU between Metro and the City of Diamond Bar will be terminated. Furthermore, the 3 -way Betterment Agreement between ACE, Industry and Diamond Bar will be amended identifying Industry as the main funding partner. All agreements to be amended for the Lemon Avenue Interchange Project will be forthcoming to the Council. Staff recommends the Council authorize the City Manager to execute the Letter of Concurrence to Metro transferring the Lemon Avenue Interchange Project Sponsorship to the City of Industry. U:742_1N411WIF Kimberly Young, Sorlor Wil Engi r 8/1512017 r • id i , P i i ector 8/8/2017 anna oneywell, Finan irector 8Jg12017 Attachments: 1. 6.8.a Lemon Avenue Concurrence Letter 8/10/17 6.8 Packet Pg. 84 6.8.a �A August 10, 2017 Ms. Therese W. McMillan CITY OF INDUSTRY Incorporated June 18, 1957 Chief Planning Officer Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012-2932 Attention: Ms. Fanny Pan Dear Ms. McMillan: STATE ROUTE 60/LEMON AVENUE PARTIAL INTERCHANGE (ON & OFF -RAMPS) PROJECT PROJECT NO. F1121 On September 27, 2007, your Board approved funding in the amount of $2,294,000 for the subject project as part of the 2007 Call for Projects. The project was applied for by the City of Diamond Bar with support from the City of Industry. The City of Diamond Bar and the City of Industry have agreed that project will be transferred to the City of Industry for implementation. The City of Industry, as the new sponsor, will administer the construction of the project and will be responsible to implement all activities related to securing the local funds from the respective agencies. In order to facilitate the transfer, Industry, Diamond Bar and Metro will work cooperatively to draft the agreements necessary to allow Industry to administer the project. All new agreements will be submitted to the parties for review and approval by their respective legislative bodies. P.O. Box 3366, City of Industry, California 91744-0366 • Administrative Offices: 15625 E. Stafford St. • (626) 333-2211 • Fax (626) 961-6795 Packet Pg. 85 If you have any questions, please contact meat (626) 333-2211 or your staff may call Josh Nelson, Project Manager, at (626) 956-8038 or Lissette Calleros, Funding Manager, at (909) 979-6587. Sincerely, PAUL PHILIPS City Manager ALEX GONZALEZ Director of Development Services & Administration cc: Los Angeles County Metropolitan Transportation Authority (Brian Lam, Fanny Pan, Will Ritter) City of Diamond Bar (Kimberly Young, David Liu) Concur: Daniel Fox City Manager City of Diamond Bar 6.8.a Packet Pg. 86 CITY COUNCIL 6.9 Agenda #: 6.9 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City ManagerF TITLE: FULL EXONERATION OF SURETY BOND NO 929582966 TO COMPLETE SEWER IMPROVEMENTS FOR TRACT MAP 72295 (WILLOW HEIGHTS RESIDENTIAL DEVELOPMENT) LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD. RECOMMENDATION: Approve. FINANCIAL IMPACT: None. 1_T61:(r]:29111kiIDim 1]6*401 111@]ZA In accordance with Section 66462 of the Subdivision Map Act, the City entered into an agreement with the subdivider, Lennar Homes of California, Inc., to complete various improvements for Tract Map 72295, commonly known as Willow Heights located at the southeast corner of Diamond Bar Blvd. and Brea Canyon Road. The subdivider guaranteed faithful performance of said agreement by posting with the City various surety bonds for rough grading, erosion control, private storm drain improvements, private/public street improvements, sewer improvements, landscape and irrigation, and private/public street lights. Staff has confirmed that the sewer improvements have been completed and are acceptable to the City. The County of Los Angeles Department of Public Works has annexed and accepted maintenance of the sewer lines within Tract Map 72295 into Los Angeles County Sanitation District (District). With the acceptance of the sewer improvements into the District, the subdivider has requested a full exoneration of the sewer improvements bond. On September 20, 2016, a reduction of 90% of the surety bond from $399,187 to $39,918.70 for the completion of the in -tract sewer improvements was approved by City Packet Pg. 87 Council. A written request from Lennar Homes of California, Inc. was received on March 27, 2017 for the sewer improvements bond exoneration. The surety bond to be recommended for full exoneration is: Surety Bond No. 929582966 in the amount of $39,918.70 for in -tract sewer improvements. PREPARED BY: 7A -ml -Ar R. oZt2,.e. El QM1194W John Beshay, Associate EngineeLIF 811512017 REVIEWED BY: s • yffar I Va&" W D12 imberly Young, S for Ci it Engi r 813/2017 is i i ector 8/8/2017 Attachments: 1. 6.9.a Sewer bond exoneration request signed 6.9 Packet Pg. 88 6.9.a " :4 ON 110 rAl-I March 27, 2017 Via Email Kimberly Young Senior Civil Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Re: Sewer Bond Dear Ms. Young, On September 7, 2016, Lennar Homes had requested the release of the sewer bond # 92958966. To date, the City of Diamond Bar has not released this bond. I understand from Mr. Beshay that the city needs a confirmation letter from Los Angeles Sanitation to confirm that they will maintain the sewer for the city. Please coordinate with LA County to obtain the letter, then Lennar would expect a timely release. Let me know if Lennar can be of assistance. We appreciate your attention to this matter. Sewer Bond Number: 929582966 in the amount of $399,187.00 for labor, materials and faithful performance. Sincerely, Pkt.-, ho-0-40�� Bob Duennerman LENNAR HOMES OF CALIFORNIA, INC. Community Development Manager 949-349-8213 cc: Jamison Nakaya Project Manager Lennar Homes of California, Inc. 25 Enterprise • Suite 410 • .Aliso Viejo, CA 92656 LE N NA R .COM IPacket Pg. 89 6.10 Agenda #: 6. 10 Meeting Date: August 15, 2017 CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ADJOURNING THE AUGUST 15, 2017 CITY COUNCIL MEETING TO SEPTEMBER 19, 2017. RECOMMENDATION: Approve. BACKGROUND: It has been suggested that the Council consider the cancellation of the City Council Meeting scheduled for September 5, 2017. There will be no pressing matters or public hearings scheduled and therefore adjourning the meeting will not cause the City any hardship. DISCUSSION: Should the City Council concur, it is recommended that the Mayor, at the end of the August 15, 2017 City Council Meeting adjourn said Council Meeting to September 19, 2017. PREPARED BY: Tommye C! rns, City Clerk d 1 8/15/2017 Packet Pg. 90 REVIEWED BY: ,r,f A Aw &.3 la A AV 9 ya cLean, A sistant City Manager 8/4/2017 6.10 Packet Pg. 91 CITY COUNCIL 8.1 Agenda #: 8.1 Meeting Date: August 15, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ORDINANCE XX (2017) OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.630, AND 8.16.640 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Introduce and read by title only, waive full reading of Ordinance No. XX (2017), receive public testimony, and schedule the second reading and adoption at the next regularly scheduled City Council meeting. FINANCIAL IMPACT: None. BACKGROUND: CalRecycle estimates that construction and demolition (C&D) waste represents 21-25% of the total waste stream in California, and its diversion from landfills helps the City meet the state mandated diversion goals. In 2010, the Diamond Bar City Council adopted the Solid waste Recycling and Materials Management Ordinance, which established a comprehensive set of requirements and standards related to solid waste collection and recycling. Division 6, Construction and Demolition of the City Municipal Code, requires certain projects to divert a minimum of seventy five (75%) of C&D waste from landfills. To monitor compliance with diversion goals, the City Code established specific requirements prior to the issuance of any building, grading or demolition permit for Covered Projects. These "Covered Projects", are defined as any demolition, remodel or construction project of 1,000 square feet or more that generates construction and demolition debris. The following provides a general description of those requirements: Packet Pg. 92 8.1 1. Limited Collection Permit — A temporary hauling permit required of homeowners/contractors, to haul C&D from a Covered Project to a recycling facility. 2. Deposit - The deposit amounts are set at $1,500-$5,000 depending on estimated tonnage generated on the job site. The deposit is refundable, but may be reduced, pending documentation demonstrating a 75% diversion, or reduced based on a pro -rated formula when the diversion target is not met. 3. Waste recycling and reduction plans — Required at the beginning and at the end of the project, and outlines the type of project and materials generated on site, with tonnage estimates and names of the proposed facilities being used for recycling and disposal. With a few years into the implementation, there are sections within Division 4, Limited Collection Permits and Division 6, Construction and Demolition, of the City Code that can be amended to improve services provided to the community while achieve the established diversion goals. The review time for Limited Collection permit applications can take up to ten business days. Evaluation of the City Code revealed that the minimum deposit amounts place a burdensome financial impact on smaller projects. It is also recommended that construction permittees utilizing a City approved waste hauler be exempt from the 75% diversion requirement and receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. The following discussion will summarize the proposed changes to reduce the administrative review time, and lower the financial impact for homeowners and contractors working on smaller projects. DISCUSSION: Limited Collection Permits. Homeowners and contractors seeking permits for a demolition, remodel or construction project must arrange for C&D hauling and recycling services through one of the City approved franchise haulers or secure a Limited Collection Permit. Limited Collection Permit applications, when approved, are issued for a term of no more than one year, expire December 31, and have an annual fee of $200, pro -rated based on the effective date. There are monthly compliance reports and facility receipts submitted by permittees to confirm the disposal and recycling tonnage from the locations serviced. Additional permittee obligations include: collector's liability insurance, worker's compensation insurance, and an office for inquiries and complaints. The review time for Limited Collection permit applications can take up to ten business days. The requirement of a Limited Collection Permit in Sec.8.16.630 is intended for businesses wishing to provide recurring hauling services, not for one-time hauling. For example, for a residential roof project, the contractor hauls material from the job site as an auxiliary service, the contractor is not a hauler and would not service customers on a weekly or monthly basis. This additional requirement puts the project on hold until the application is approved, and delays the project start date. The Limited Collection Permit requirement can often discourage compliance with the C&D ordinance, and can Packet Pg. 93 8.1 result in illegal hauling. Modifying the City Code to eliminate the Limited Collection permit requirement for Covered Projects, would allow City staff to expedite the issuance of C&D permits. The proposed amendments, would eliminate the delays imposed by the application and review process. This exemption would be limited to owners or contractor self -haul, utilizing their own equipment to transport C&D to a recycling facility. Third -party subcontractors whose primary services is waste hauling would not be eligible, as it would infringe on the existing franchise agreements with Waste Management and Valley Vista. Deposits Section 8.16.640 established that all Covered Project permittees post a deposit to ensure the diversion goals are met. The deposit amount is calculated based on $50 per ton rate. The minimum deposit amount is $1,500 and the maximum is $5,000. The deposit is returned upon proof that no less than 75% of C&D waste has be diverted from the landfill. If the diversion does not meet the requirement, a proportionate share of the deposit is returned. Evaluation of the City Code revealed that the minimum deposit amounts place a burdensome financial impact on smaller projects. If the minimum deposit threshold of $1,500 is divided by the $50 per ton rate, the result is 30 tons. Therefore the established $1,500 minimum based on 30 tons of C&D debris generated from a project site, is not representative of the smaller covered projects. The median project value in the City based on 2017 data, is approximately $12,500 generating between 3-5 tons of C&D. Therefore, it is recommended that the deposit threshold be lowered to a minimum of $250 to account for those Covered Projects with minimal waste generation. The table below illustrates the differences between C&D projects with various tonnages: 5 $250 10 $500 20 $1,000_ 30 $1,500 _ 50 $2,500 80 $4,000 The City of Diamond Bar franchise waste haulers, Waste Management and Valley Vista help the City meet the 75% diversion for C&D. In 2016, WM and VVS diverted more than 1,300 tons of C&D and approximately 900 tons, of the total were generated from residential projects. To incentivize the use of the City's exclusive franchise haulers, it is recommended that construction permittees receive a full refund of the deposit amount upon showing proof of utilizing a City franchise hauler. Packet Pg. 94 8.1 Deposit Method Section 8.16.640 contains language about the method of payment for the deposit that does not reflect current practice. Permittees "shall post a cash deposit, letter, or credit or cashier's check". The two methods of payments currently accepted by the City are cash and check. It is recommended to revising the language to include cash, check or any other form accepted per the City of Diamond Bar Finance policies. The proposed amendments are summarized in the table below: Section Existing Language Summary Recommendation: Sec.8.16.460 Add Language Add language to confirm this section does Limited Collection not apply to Division 6, Covered Projects Permit Sec.8.16.490- Language clarification Replace the word "chapter" with Division 4 Permit Terms Add the word "limited" and Sec.8.16.500- Sec.8.16.630 Transfer of Permit Revise the Limited Collection Permit Sec.8.16.510- Language clarification Replace the word "chapter" with Division Denial of Permit 4. Add language for written mail notification Sec. 8.16.530 Language clarification Add the word "limited" Prohibited Acts Sec.8.16.630 No person or solid waste Revise the Limited Collection Permit Hauling Permit enterprise shall remove requirement to exempt Covered Projects. construction/demolition waste within the City Add language to require proof of self -haul without first obtaining a with own equipment, no 3rd party haulers Limited Collection Permit allowed. Add language to allow for one time projects to haul the C&D Debris, with a deposit to ensure the 75% diversion requirement. Sec. 8.16.640 Prior to the issuance of Lower the minimum deposit amount from Deposit Amount any building, grading or $1,500 to $250 to account for smaller demolition permit for a projects. covered project, every construction permittee shall post a deposit no less than $1,500 and not to exceed $5,000. Sec. 8.16.640 Add language for construction permittees Deposit Amount utilizing a City approved waste hauler to be exempt from the 75% diversion requirement and receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. Sec. 8.16.640 Every construction Revise the language referring to the Packet Pg. 95 8.1 Deposit Method permittee shall post a cash deposit, letter of credit or cashier's check in the amount of $50 for each estimated ton of construction/demolition waste, but not less than $1,500 and not to exceed $5,000. current method payments allowed by City. LEGAL REVIEW The City Attorney has reviewed the proposed amendments to the ordinance and approved as to form and content. PREPARED BY: 744(a lo2jv.4 -0 Alfa Lop Senior Ma gement Analyst 8/15/2017 REVIEWED BY: AW AW AAdrW J-0 AA 0%4a 11 &Ma fflgo ya clean, A sistant City Manager 8/4/2017 07anna oneywell, Finan Director 8/8/2017 Attachments: 1. 8.1.a Draft Ordinance No. xx(2017) Limited Collection Permit and Demolition Waste- Final Draft Redline 2. 8.1.b City of Diamond Bar Construction and Demolition Municipal Code (existing language) Packet Pg. 96 8.1.a ORDINANCE NO. XX (2017) AN ORDINANCE OF THE CITY OF DIAMOND BAR AMENDING SECTIONS 8.16.460, 8.16.480, 8.16.490, 8.16.500, 8.16.510, 8.16.530, 8.16.540 8.16.630, 8.16.640, AND 8.16.660 OF TITLE 8, CHAPTER 8.16 OF THE DIAMOND BAR MUNICIPAL CODE PERTAINING LIMITED COLLECTION PERMIT AND CONSTRUCTION AND DEMOLITION WASTE WHEREAS, the State of California through the California Waste Management Act of 1989, requires that each local jurisdiction in the state divert 50% of discarded materials from landfill garbage disposal on a per capita basis; and WHEREAS, according to CalRecycle, Construction and Demolition materials are estimated to account for 21.7 to 25.5 percent of California's total waste disposal, indicating that such waste has a significant potential for reduction and recycling; and. WHEREAS, the City of Diamond Bar continues to make progress in maintaining the disposal reduction requirements of the state recycling law, but additional efforts are needed to encourage the recycling of construction and demolition waste, which represents a large portion of the total waste stream by weight and the diversion of which from landfills helps the City meet the state mandated diversion goals; and WHEREAS, the purpose of this Ordinance is to update the existing permitting procedure and deposit requirements associated with the removal of construction and demolition waste in the City in order to further encourage compliance with recycling and diversion requirements for such waste. NOW, THEREFORE, the City Council of the City of Diamond Bar hereby ordains as follows.. SECTION 1. Section. 8.16.460 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethrou text; additions in ,;nderlinL text): Section. 8.16.460 -Limited collection permit requirements. No person, other than a franchisee, permitted self -hauler or commercial recycler, shall collect solid waste in the city without having first been issued a limited collection permit. Such permit shall be in addition to any business license or permit otherwise required by the city. The director of public works is authorized to promulgate administrative policies and procedures for issuing such permits. I his Division 4 shall not apply to the self -haul of construction and demolition wastes, which are governed by Division 6 of this chapter entitled -"Construction and Demotion \nia-,tP „ 1262699.1 Packet Pg. 97 8.1.a SECTION 2. Section 8.16.480 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro in" text; additions in underline text): Sec. 8.16.480. - Permit fees. Each G^"men permittee shall pay a yearly fee in an amount determined by resolution of the city council. SECTION 3. Section. 8.16.490 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro irvh text; additions in unulenin text): Section. 8.16.490. - Permit terms Any permit issued under this Division 4Ghapte shall be for a term of not more than one year and shall expire December 31 of each year. SECTION 4. Section. 8.16.500 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro inh text; additions in 7nderlin(- text): Section. 8.16.500. - Transfer of Permit A permit issued under this ivision shall not be transferred, delegated or assigned. No permittee shall sell, assign, hypothecate, relinquish, surrender or transfer its interest in a permit to any person or collector or allow another person or entity to use its permit in any act for which a permit is required without the prior written consent of the city council. SECTION 5. Section. 8.16.510 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in striket"ro irr" text; additions in .inderlim, text): Section. 8.16.510. - Denial of Permit After review of the permit application, the city manager, or designee, may deny the issuance of an annual collection permit based on information disclosed in the permit application. Denial of an annual mited coilection permit may be based on an incomplete application, failure to demonstrate qualifications or financial responsibility necessary to comply with the requirements of this chapter, failure to supply required reports or previous violations of any provision of this .J,visiuk rhe. Upon denial, the city manager shall provide the iH ilHW,,A �Ui t��AiUl + PUI i-nitteec Hefter written notification of the reasons therefore and shall include the effective date of such denial. Written notification of denial shall be delivered by first-class mail, postage pre -paid in-perSOR or certified first Glass mail -eturn receipt requester' to the Gel!eGt„r SECTION 6. Section. 8.16.530 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro urrh text; additions in underline text): Section. 8.16.530. - Prohibited Acts 1262699.1 Packet Pg. 98 8.1.a No limited collection permittee shall perform solid waste collection services otherwise provided for in a solid waste franchise agreement. No Jted cr' action permittee shall collect a fee for recyclable material collection services provided to residential premises. SECTION 7. Section. 8.16.540 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethroi i^" text; additions in iinderline text): Section. 8.16.540. - Additional permittee obligations A collection permittee shall also be subject to the following provisions of this chapter 8.16: Section 8.16.150, collector's liability insurance, provided that the amount of insurance shall be determined by administrative policy promulgated by the director; Section 8.16.160, worker's compensation insurance; Section 8.16.170, city to be free from liability; Section 8.16.190, office for inquiries and complaints; Section 8.16.200, permits and licenses; Section 8.16.210, responsibility for damages; Section 8.16.220, city inspection authority; Section 8.16.330, hours of collection; Section 8.16.380, trespass; Section 8.16.390, noise; Section 8.16.400, ownership; Section 8.16.410, collection vehicle identification; Section 8.16.420, operation of equipment; Section 8.16.440, resource recovery; and mall other applicable provisions of this Municipal Code. rn^Stri intinr,/demnli+inn haulers must also r+mmnhi lniith division 6 of this nhantor SECTION 8. Section. 8.16.630 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro irvh text; additions in underlin4 text): Sec. 8.16.630. - Construction/demolition ontractor selt hauling, permit. (a) No person or solid waste enterprise ether than the City s exclusive franchise waste haho,;, � shall remove construction/demolition waste within the GCity without first obtaining a limited ^^Ilentien contractor self -haul permit as provided in this Division 6 ('hereafter, C&D Permit"). under .division it of this Chanter. The remit„ shall maintain -a 1262699.1 Packet Pg. 99 8.1.a • I R add itiOR te the FGGItAiFeM8RtS OR SeGtOGR 8.16.470above.. ited Gel !eGt'E)R Pe an application for: e waste shall •- the following • • (1) The type and amount of materials and waste material that the hauler is variable of trariSoortin (2) The number of vehicles that theep rmitt eR�t ,eFPFOSe utilizes and the types of containers t e "awler uses hat will be use to collect construction/demolition waste. (3) The name, address and contact information for the construction and demolition remiclinn facilities ar, waste disposal facilities where the hauler rmittee will take diverted material and where the hauler will talo waste. (4) Such other pertinent facts or information as the director may require, anrd rderrreRstratien of reliable anrd cafe equipment. (c) In order to be legally qualified to obtain limited elle^tion C&D p ermit te�G GGRStFUGtiGRidemolitien waste, the applicant shall: (1) Be willing and able to comply with the provisions of this Code, applicable law, and all requirements of the . P' p` ermit; a -Rd (2) Have demonstrated ability to remove and transport the required construction/demolition waste to the appropriate ec'dcim(.J ang waste disposal facilities; a —. (3) Present evidence satisfactory to the director that the applicant, or a duly licensed construction company contracted with the applicant, will be performing the hauling work with its own equipment and will not contract with another entity or person to perform the service. SECTION 9. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro ioh text; additions in underline text): Section. 8.16.640. — Deposit required for covered projects As a part of any application for, and prior to the issuance of, any building, grading or demolition permit for a covered project, every construction permittee shall post a Gash deposit, letter of nreidit er nashiero Ghent in the amount of $50.00 for each estimated ton of construction/demolition waste, but not less than $4,51-.9827" .00 and not to exceed $5,000.00. The deposit shall be returned, without interest, in total or in proportion, upon proof to the satisfaction of the director, that no less than 75 percent of construction/demolition waste has been diverted. If a lesser percentage is diverted, a proportionate share of the deposit will be returned in accordance with a formula established by the city manager. The deposit shall be forfeited entirely if there is a failure 1262699.1 Packet Pg. 100 8.1.a to comply with the requirements of this section. Construction permittees utilizing a City approved waste hauler are exempt from the 75% diversion requirement and shall receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. SECTION 10. Section. 8.16.640 of Title 8, Chapter 8.16 of the Diamond Bar Municipal Code is amended as follows (deletions in strikethro in" text; additions in .inderlin, text): r -• • r r r•r r• • • •• r -•rr •• r - UN.- AQUE •r •- •r • •- r -r • • r •- • r r • • r JAY • - • -NO I The director may a4se revoke a C&D Permit for failure to jomply with any provisions ei 11115 UIVISIUTi 0 Of 01.11ei" dPPIIC;d0ie=Pioyibio i 'ei tm6y,ou, . moot the requiremeRtc in SeGtiGRS 8.16.520 and 8.16.630. SECTION 11. Severability. If any section, clause, phrase, word or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each other section, clause, phrase, word or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, words or portions thereof be declared invalid or unconstitutional. SECTION 12. The Mayor shall sign this ordinance and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to applicable provisions of law and this Ordinance shall take effect thirty (30) days after adoption. Jimmy Lin, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2017 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on day of , 2017, by the following vote: /_\'/2 01[a]10A1aIA1121:-R l 1262699.1 Packet Pg. 101 NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk 8.1.a 1262699.1 Packet Pg. 102 8.1.b DIVISION 4. - LIMITED COLLECTION PERMITS Sec. 8.16.460. - Limited collection permit requirement. No person, other than a franchisee, permitted self -hauler or commercial recycler, shall collect solid waste in the city without having first been issued a limited collection permit. Such permit shall be in addition to any business license or permit otherwise required by the city. The director of public works is authorized to promulgate administrative policies and procedures for issuing such permits. This Division 4 shall not apply to the self -haul of construction and demolition wastes, which are governed by Division 6 of this chapter entitled "Construction and Demotion Waste." (Ord. No. 04(2010), § 1,11-2-10) Sec. 8.16.470. - Permit requirement. Applications shall include, but not be limited to: (a) Name of applicant. (b) Business address, and addresses where all vehicles will be stored. (c) A description of each vehicle and other equipment that the applicant owns or has under its control. (d) A list of customers which the collector will service in the city. (e) Proposed collection rates to be charged by the applicant. (f) Detailed information regarding services offered to customers and a listing of customers currently receiving collection service. (g) Any other information requested by the city manager. (Ora. No. 04(2010), § 1, 11-2-10) Sec. 8.16.480. - Permit fees. Each permittee shall pay a yearly fee in an amount determined by resolution of the city council. (Ora. No. 04(2010), § 1, 11-2-10) Sec. 8.16.490. - Permit terms. Any permit issued under this Division 4 shall be for a term of not more than one year and shall expire December 31 of each year. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.500. - Transfer of permit. A permit issued under this Division 4 shall not be transferred, delegated or assigned. No permittee shall sell, assign, hypothecate, relinquish, surrender or transfer its interest in a permit to any person or collector or allow another person or entity to use its permit in any act for which a permit is required without the prior written consent of the city council. 1253424.1 Packet Pg. 103 (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.510. - Denial of permit. After review of the permit application, the city manager, or designee, may deny the issuance of an annual limited collection permit based on information disclosed in the permit application. Denial of an annual limited collection permit may be based on an incomplete application, failure to demonstrate qualifications or financial responsibility necessary to comply with the requirements of this chapter, failure to supply required reports or previous violations of any provision of this Division 4. Upon denial, the city manager shall provide the limited collection permittee written notification of the reasons therefore and shall include the effective date of such denial. Written notification of denial shall be delivered by first-class mail, postage pre -paid or certified mail, return receipt requested. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.520. - Revocation, suspension, appeal. The city manager may revoke or suspend any permit pursuant to the provisions of sections 8.16.100- 8.16.140, inclusive. The collector may appeal the denial, revocation, or suspension of a permit pursuant the procedures set forth in subsections 8.16.100(b) through (d), inclusive. It is unlawful for any person to operate under a permit which has been revoked or suspended. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.530. - Prohibited acts. No limited collection permittee shall perform solid waste collection services otherwise provided for in a solid waste franchise agreement. No limited collection permittee shall collect a fee for recyclable material collection services provided to residential premises. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.540. - Additional permittee obligations. A collection permittee shall also be subject to the following provisions of this chapter 8.16: Section 8.16.150, collector's liability insurance, provided that the amount of insurance shall be determined by administrative policy promulgated by the director; Section 8.16.160, worker's compensation insurance; Section 8.16.170, city to be free from liability; Section 8.16.190, office for inquiries and complaints; Section 8.16.200, permits and licenses; Section 8.16.210, responsibility for damages; Section 8.16.220, city inspection authority; Section 8.16.330, hours of collection; Section 8.16.380, trespass; 1253424.1 Packet Pg. 104 Section 8.16.390, noise; Section 8.16.400, ownership; Section 8.16.410, collection vehicle identification; Section 8.16.420, operation of equipment; Section 8.16.440, resource recovery; and all other applicable provisions of this Municipal Code. (Ora. No. 04(2010), § 1,11-z-10) DIVISION 5. - SOLID WASTE ACTIVITIES AND EXCLUSIONS Sec. 8.16.550. - Placement of containers for collection. It shall be the duty of every person having charge and control of any residential or commercial premises to set out or place containers for the collection of solid waste, as follows: (a) Containers shall be placed at the curb in front of residential premises, or the alley in the rear of residential premises, except where alleys having access to public highways at each end exist. Collections shall be made from such alleys provided that this provision shall not apply to a blind alley or alley the width of which will not accommodate the vehicle used for collection. (b) No person shall place, or cause to be placed any container from a commercial premises on any public street, alley or thoroughfare or in any public place without first obtaining an encroachment permit from the city's public works department for each day the container is placed there. Any container placed on the public street, alley, or thoroughfare shall be properly barricaded against traffic, and all debris resulting from the location and use of the container shall be removed at the end of the day in which it was placed in the public street, alley or thoroughfare. (c) No person shall place any container of solid waste to be collected by the collector, in any public highway or in any place or in any manner other than hereinabove provided, or at any time other than the days established by the city for the collection of such solid waste on the particular route involved, earlier than sunset of the day preceding the day designated for collection, and all containers shall be removed from the place of collection prior to 10:00 p.m. on the day the containers have been emptied. (d) Should any container not be emptied and the contents removed on the date and time scheduled by the collector, customer should immediately notify the collector or the city, and it shall be the duty of the collector to arrange for the collection and disposal of the solid waste. (e) Occasional loads of solid waste not susceptible to placement in a container may be placed for collection at the same place and time as the container if securely tied in sturdy bags or bundles not heavier than 70 pounds, not more than four feet in length, nor more than 18 inches in diameter. Wooden boxes, crates, or cardboard boxes must be broken down and stacked neatly at the customer's collection point. No cardboard box, paper bag or oil drum may be used as a container for solid waste. (f) Solid waste not susceptible to placement in a container may, in the discretion of the collector, be scheduled for special collection upon the application of the customer of the premises. Special collection charges may be assessed by the collector for this service with prior approval of above- mentioned customer of the premises and subject to any requirements set forth in a franchise agreement. 1253424.1 Packet Pg. 105 (g) Except when placed out for collection purposes, containers shall be kept and maintained only in storage locations permitted by title 22 of this Code, as may be amended from time to time, or as specified by use permit or other entitlement for use. In addition, container lids shall be kept closed at all times to avoid the propagation of flies or other vectors and to control odors and the potential for wind-blown litter. (ora. No. 04(2010), § 1,11-2-10) Sec. 8.16.560. - Prohibited acts. It shall be unlawful for any customer or person to do the following: (a) For any customer or person owning, managing or having the control of any premises or vacant lot within the city to permit an accumulation of solid waste to become or remain offensive, unsightly or unsafe to the public health or safety or hazardous from fire. (b) To deposit, keep or accumulate, or permit or cause any solid waste to be deposited, kept or accumulated, upon any property, lot or parcel of land, or any public or private place in the city except as provided in this chapter. (c) To permit solid waste to accumulate, or to blow about in a manner that creates an unsightly appearance, or a health hazard, or to fail to immediately clean up, or arrange for the immediate cleanup, of any waste released, spilled or dumped into the environment during removal or transport within the city by such person. (d) To dispose his or her solid waste into containers at locations other than those that are located upon property which they own or occupy or where they work. (e) To engage in the following activities unless the individual is the property owner or occupant, person in charge of the day-to-day activities of the place or premises or agents of the collector authorized to collect from that premises: (1) Remove or move any container from the location where the container was placed for storage or collection; (2) Remove any solid waste or recyclable material from any container; (3) Apply any paint or markings (commonly known as "graffiti" or "tagging") to any container without the prior written approval of the owner of the container. (f) To place bulky items adjacent to a street or public right-of-way without first having made arrangements with the city, a collector, or other person for the prompt pickup of the bulky items. (g) To burn solid waste within the city, except in an approved incinerator or transformation facility or other device for which a permit was issued and which complies with all applicable permit and other regulations of air pollution control authorities and provided any such act of burning in all respects complies with all other laws, rules and regulations. (h) To bury or dump any solid waste within the city. (i) To set out or cause to be set out for regular solid waste collection by a collector: (1) Any solid waste not generated on the premises; or (2) Any electronic waste, hazardous waste, or any other form of waste that does not meet the definition of solid waste, provided that electronic waste may be collected as a bulky item if provided for in a franchise agreement. (ora. No. 04(2010), § 1, 11-2-10) Sec. 8.16.570. - Backyard residential composting. 1253424.1 Packet Pg. 106 (a) Notwithstanding any other provision of this chapter, residents are encouraged to compost green wastes, including grass clippings, leaves, plant trimmings, wood ashes and vegetable kitchen scraps or manure (but not including other household garbage or animal waste). The following composting conditions must be met: (1) Compost piles or bins shall not be visible from the street or neighboring properties; (2) The compost piles or bins shall not be located next to a stream or drainage course; (3) Compost piles and bins are maintained so that they do not generate an offensive odor or harbor rodents; (4) The compost is enclosed, screened or otherwise maintained to minimize insects and pests; and (5) The pile or container shall not permit surface run-off or leachate to other property or to drainage courses, waterways or streams. (b) No composting shall be permitted at any location that is determined to be a fire hazard by the Los Angeles County Fire Department or any location that is determined by any other regulatory body to be a threat to the public health, safety or welfare or if such activity violates any applicable local, state or federal law. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.580. - Self -haulers. (a) In lieu of utilizing the services of the franchisee, customers at residential or commercial premises may choose instead to self -haul regular and routine solid waste generated or accumulated on premises of which they are in charge after first obtaining a self -haul permit from the city pursuant to this chapter. The director of public works is authorized to promulgate administrative policies and procedures for issuing such permits. This section does not apply to construction/demolition waste. (b) Self -haulers must deposit solid waste only at a properly licensed waste disposal facilities including without limitation a landfill, recycling center, recyclable material purchasing center, compostable materials handling facility, transfer station, green material composting facility or other facility permitted to accept such material. Each self -hauler must report to the city, at a frequency and in a manner determined by the director of public works, the type, quantity, volume, weight and destination of solid waste collected in the city and transported from the city, and present gate tickets or receipts to substantiate its disposal reports. Failure to submit required reports to the city is a basis for revocation of a "self -hauler" permit. Self -haulers must haul waste from the property at a frequency comparable to the service provided by the collector. Failure to do so is a basis for revocation of a "self -haul" permit. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.590. - Gardener's exclusion. (a) A franchise or limited collection permit shall not be required for the occasional removal of green waste as a result of significant tree trimming, gardening or landscaping activities generating waste beyond that which can be placed in a container. (b) City contractors conducting landscaping and tree trimming activities are not eligible for the gardener's exclusion and shall divert all green waste from the landfill and dispose of the waste in a legitimate composting or alternative fuel facility or use the waste as cover material at a landfill. City contractors shall report such diversion activities to the city, as further specified in the services agreement. (Ord. No. 04(2010), § 1, 11-2-10) 1253424.1 Packet Pg. 107 Sec. 8.16.600. - Commercial recycler exclusion for source -separated recyclables No provisions of this chapter shall prevent a recycling business from contracting to collect source - separated recyclables that are donated or sold to that recycling business by a customer. "Source -separated recyclables" within the meaning of this subsection means recyclables that have been separated from solid waste for the purpose of sale or donation, that have not been mixed with or contain more than incidental or minimal solid waste, and that do not have a negative market value inclusive of collection, transportation, and disposition costs. This exclusion does not apply if the material collected is hauled for a net fee. (Ord. No. 04(2010), § 1, 11-2-10) DIVISION 6. - CONSTRUCTION AND DEMOLITION WASTE Sec. 8.16.610. - Construction or demolition waste. Every covered construction project shall divert at least 75 percent, measured by weight, of all construction/demolition waste generated by the covered construction project. Construction permittees working on exempt projects are encouraged to divert as much construction/demolition waste as practicable and to report the diversion back to the city. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.620. - Covered projects. (a) The diversion and reporting requirements of this division apply to construction, demolition or remodel projects of 1,000 square feet or more. (b) The diversion and reporting requirements of this section shall not apply to the following exempt projects: (1) Any construction, demolition or remodel project of less than 1,000 square feet; and (2) Any construction, demolition or remodel project that does not require a building permit and does not generate construction/demolition waste; and (3) Any project that requires emergency demolition in order to protect the public health or safety as determined by the manager prior to the issuance of a demolition permit; and (4) City public works projects. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.630. - Construction/demolition contractor self -haul permit. (a) No person or solid waste enterprise other than the City's exclusive franchise waste haulers shall remove construction/demolition waste within the City without first obtaining a contractor self -haul permit as provided in this Division 6 ('hereafter, C&D Permit")_ (b) , An application for a C&D Permit shall include -the following information: (1) The type and amount of materials . (2) The number of vehicles that the permittee utilizes and the types of containers that will be used to collect construction/demolition waste. 1253424.1 Packet Pg. 108 (3) The name, address and contact information for the construction and demolition recycling facilities and waste disposal facilities where the permittee will take diverted material and waste. (4) Such other pertinent facts or information as the director may require. (c) In order to be legally qualified to obtain a C&D Permit the applicant shall: (1) Be willing and able to comply with the provisions of this Code, applicable law, and all requirements of the C&D Permit; (2) Have demonstrated ability to remove and transport the required construction/demolition waste to the appropriate recycling and waste disposal facilities; and (3) Present evidence satisfactory to the director that the applicant will be performing the hauling work itself and will not contract with another entity or person to perform the service. Debris should be removed by a duly -licensed construction or demolition company, where the licensed company utilizes its own equipment. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.640. - Deposit required for covered projects. As a part of any application for, and prior to the issuance of, any building, grading or demolition permit for a covered project, every construction permittee shall post a deposit, in the amount of $50.00 for each estimated ton of construction/demolition waste, but not less than $250.00 and not to exceed $5,000.00. The deposit shall be returned, without interest, in total or in proportion, upon proof to the satisfaction of the director, that no less than 75 percent of construction/demolition waste has been diverted. If a lesser percentage is diverted, a proportionate share of the deposit will be returned in accordance with a formula established by the city manager. The deposit shall be forfeited entirely if there is a failure to comply with the requirements of this section. Construction permittees utilizing a City approved waste hauler are exempt from the 75% diversion requirement and shall receive a refund of the entire deposit amount upon showing proof of utilizing a City franchise hauler. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.650. - Condition precedent to issuance of building or demolition permit. As a part of any application for, and prior to the issuance of, any building, grading or demolition permit for a covered project, the construction permittee shall submit to the director of public works a properly completed 'recycling and waste reduction application" on a form prescribed by the manager. The application shall contain an estimate of the weight of construction/demolition waste to be generated from the proposed covered project and identify the permitted construction/demolition hauler for the project. The city shall not issue a building or demolition permit until the director of public works accepts the recycling and waste reduction application as complete and accurate. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.660. - Revocation. (a) Failure by a permitted hauler to comply with the diversion and/or reporting requirements of this section will result in automatic revocation of the limited collection permit. A hauler whose permit has been revoked shall not be eligible to reapply for a new permit for a period of three years from the date of revocation. (b) The director may also revoke a permit for failure to meet the requirements in sections 8.16.520 and 8.16.630. 1253424.1 Packet Pg. 109 (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.670. - Records. During the term of any covered project, the permitted hauler shall keep records of the amount of waste disposed and diverted in tonnage or in other measurements approved by the director that can be converted to tonnage. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.680. - Reporting. (a) Within 30 calendar days following the completion of any covered construction project, the construction permittee shall submit under penalty of perjury, and as a condition precedent to final inspection and issuance of any certificate of occupancy, documentation to the satisfaction of the director establishing compliance with the requirements of this division. The documentation shall consist of a completed "recycling and waste reduction final compliance report" showing the weight of materials disposed and diverted, supported by evidence satisfactory to the director, which may include originals or photocopies of receipts and weight tickets/invoices or other records of measurement from recycling companies and/or landfill and disposal companies. Receipts and weight tickets may be required by the director to verify the amount of construction or demolition waste generated from the site that has been diverted. (b) If a project involves issuance of more than one permit, demolition, grading or building permit, the report and documentation for the demolition and/or grading permits shall be submitted to and approved by the director before issuance of a building permit. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.690. - Monitoring responsibility of director. The director, or designee, shall monitor each covered construction project for compliance with this section. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.700. - Permitted waste. Only construction and demolition waste shall be placed in construction/demolition waste containers. The construction/demolition waste hauler shall be responsible for ensuring that solid waste from non - construction activities is not placed on the construction/demolition waste containers. If non -construction solid waste is being generated at a construction site, a solid waste container from the city's franchised hauler authorized to collect solid waste at the premises shall be placed on the property and used for collection. (Ord. No. 04(2010), § 1, 11-2-10) Sec. 8.16.710. - Implementing regulations. The director of public works shall have the authority to establish regulations for the implementation of this section, and when duly established, such regulations shall be in full force and effect. (Ord. No. 04(2010), § 1, 11-2-10) 1253424.1 Packet Pg. 110 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: N c WEN A01-195 DATE: 2�O 1 ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: AGENDA#/SUBJECT: C C0VAM�Ff I expect to address the Council on the subject agenda/subject i ` . Please have the Counc reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 1J `' 1�J A �' DATE:' t ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: r r� �Li- 1yv �2 AGENDA#/SUBJECT: `I I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. L0-1\� b (?--- This document is a public record subject to disclosure under the Public Records Act.