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HomeMy WebLinkAbout060617 - Agenda - Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, June 6, 2017 Closed Session - 5:00 p.m., - Room CC -8 Study Session - 5:15 p.m. - Room CC -8 Regular Meeting - 6:30 p.m. The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 JIMMY LIN RUTH M. LOW Mayor Mayor Pro Tem CAROL HERRERA NANCY A. LYONS STEVE TYE Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.diamondbarca.gov Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. DI11.►�fF�D B�1R DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier ROS television Channel 47 and on the City's website at www.diamondbarca.gov. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov General information: (909) 839-7010 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON SPECTRUM CABLE CHANNEL 3 AND FRONTIER ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW. D[AMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 06, 2017 CLOSED SESSION: GOVERNMENT COIDE APPOINTMENT Title: City Manager Next Resolution No. 2017-18 Next Ordinance No. 05(2017) 5:00 p.m., Room CC -8 SECTION 54967 - PUBLIC EMPLOYEE CONFERENCE WITH LEGAL COUNCIL PURSUANT TO GOVERNMENT CODE SECTION 54956.9 Name of Case: City of Diamond Bar v Young Mens Christian Association STUDY SESSION: Los Angeles County Superior Court Case No. KC069337 5:15 p.m., Room CC -8 City Manager's Recommended FY 2017-18 Budget - Discussion and Action. (Supporting Document under Council Consideration No. 8.2) PUBLIC COMMENTS: CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. JUNE 6, 2017 PAGE 2 1 2 3 4 11►1v[eZey_11 11011! 1 ROLL CALL: APPROVAL OF AGENDA: Shaykh Nomaan Beig, Institute of Knowledge. Herrera, Lyons, Tye, Mayor Pro Tem Low, Mayor Lin Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE. CITY MANAGER REPORTS AND RECOMMENDATIONS: PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 1:7 �91�1►I+9 ���ll�l-3 �L���1��il►�il � �� �� Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting - June 8, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled). 5.2 Planning Commission Meeting - June 13, 2017 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled). 5.3 Concerts in the Park - June 14, 2017 - 6:30 - 8:00 p.m., Bumptown (Latin) - Sycamore Canyon Park, 22930 Golden Springs Road 5.4 Movies "Under the Stars" - June 14, 2017 - Immediately following Concerts in the Park - Storks. 5.5 General Plan Advisory Committee Meeting (GPAC) - June 15, 2017 - 6:30 JUNE 6, 2017 PAGE 3 p.m., Windmill Community Room, 21810 Copley Drive. 5.6 City Council Meeting - June 20, 2017 - 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 WAIVE READING IN FULL FOR ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVAL OF CITY COUNCIL MINUTES: 6.2.a Joint Meeting with the Planning Commission of March 29, 2017. 6.2.b Study Session of May 16, 2017. 6.2.c Regular Meeting of May 16, 2017. Recommended Action: Approve. Requested by: City Clerk 6.3 RATIFICATION OF CHECK REGISTER DATED MAY 11, 2017 THROUGH MAY 31, 2017 TOTALING $ 988,823.92 Recommended Action: Ratify. Requested by: Finance Department 6.4 TREASURER'S STATEMENT FOR APRIL 2017 Recommended Action: Approve. Requested by: Finance Department 6.5 AWARD OF CONTRACT TO ADVANCED OFFICE SOLUTIONS FOR COPIER SERVICE IN AMOUNT NOT TO EXCEED $80,000 FOR THE PERIOD OF JULY 1, 2017 THROUGH JUNE 30, 2022 Recommended Action: Award. Requested by: Information Systems 6.6 ADOPT RESOLUTION NO. 2017 -XX APPROVING FINAL PARCEL MAP NO. 72730, TO SUBDIVIDE AIRSPACE FOR A 21 -UNIT OFFICE CONDOMINIUM ON A 3.59 ACRE COMMERCIAL LOT, LOCATED AT 1470 VALLEY VISTA DRIVE (A.P.N.: 8293-050-010) Recommended Action: Adopt. Requested by: Public Works Department JUNE 6, 2017 PAGE 4 6.7 AWARD A THREE-YEAR CROSSING GUARD SERVICES CONTRACT WITH AMERICAN GUARD SERVICES, INC., BEGINNING JULY 1, 2017 TO JUNE 30, 2020 WITH A NOT TO EXCEED AMOUNT OF $148,441 FOR FISCAL YEAR 2017-2018, $155,142 FOR FISCAL YEAR 2018-2019 AND $167,260 FOR FISCAL YEAR 2019-2020 Recommended Action: Award. Requested by: Public Works Department 6.8 RESOLUTION NO. 2017 -XX ACCEPTING A PORTION OF LARKSTONE DRIVE LOCATED WITHIN CITY -OWNED LOT 72 OF TRACT MAP NO. 32091 (A.P.N. 8763-026-901) INTO THE CITY'S SYSTEM OF STREETS Recommended Action: Adopt. Requested by: Public Works Department 6.9 APPROVAL OF NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE STEEP CANYON CONNECTOR TRAIL AND THE PANTERA PARK TRAIL PROJECT Recommended Action: Approve and file. Requested by: Public Works Department 6.10 ADOPT RESOLUTION 2017 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARD THE CONSTRUCTION CONTRACT FOR THE AREA 5 RESIDENTIAL AND COLLECTOR STREET REHABILITATION (SLURRY SEAL, CHIP SEAL & OVERLAY) AND BREA CANYON CUT- OFF ROAD DRAINAGE IMPROVEMENT AND PAVEMENT REHABILITATION PROJECT TO COPP CONTRACTING INC. IN THE AMOUNT OF $1,731,182.50 AND AUTHORIZE A CONTINGENCY AMOUNT OF $134,833.69 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,866,016.19. Recommended Action: Adopt and award. Requested by: Public Works Department 7. PUBLIC HEARINGS: NONE. 8. COUNCIL CONSIDERATION: 8.1 EMPLOYMENT CONTRACT WITH NEW CITY MANAGER DANIEL H. FOX, JR., TO BE EFFECTIVE JULY 10, 2017 Recommended Action: Approve. JUNE 6, 2017 PAGE 5 Requested by: City Attorney 8.2 ADOPT RESOLUTION 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH Recommended Action: Approve and adopt incorporating amendments, if any, made at this meeting. Requested by: Finance Department 8.3 RESOLUTION 2017 -XX ADOPTING THE FY 2017-18 STATEMENT OF INVESTMENT Recommended Action: Adopt. Requested by: Finance Department 8.4 RESOLUTION NO. 2017 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITIONS 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-2018 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE Recommended Action: Adopt. Requested by: Finance Department 8.5 RESOLUTION NO. 2017 -XX, ESTABLISHING A COMPENSATION PLAN INCORPORATING SALARY RANGES AND FRINGE BENEFITS FOR CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE JUNE 24, 2017 AND AMENDING RESOLUTION 2017-06. Recommended Action: Adopt. Requested by: City Manager 8.6 APPOINTMENT TO THE TRAFFIC AND TRANSPORTATION COMMISSION TO FILL THE UNEXPIRED TERM OF SHOKOUFEH M I RZAE I . Recommended Action: Appoint. Requested by: City Manager JUNE 6, 2017 PAGE 6 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: I n I L,J _L -� �F�. Council Appproved a CIP of 37 Projects with a total Budget of $19,596,44 for FYi6-17 Over the course of the year, the total number of projects increased to 47 includes private developer park projects (i.e., Diamond Canyon and Larkstone Park), other agency projects (i.e., SR6o at Grand improvements) emergency public property repairs related to storm darnage, neighborhood traffic management programs, and building maintenance projects (i.e., City Nall Server Room HVAC and Pantera Park Walkway Lighting) etc. To date a total of 15 projects completed for a total cost of $3,647,127.70 An additional 4 projects are expected to be completed before June 30 totaling 19 for the fiscal year Projects to date have been completed a total of $241,946.52 under Council authorized budget v+.roth additional savin s anticipated on the 6 projects that will be completed by?une 30 An additional ig pro .ects are currently either in design or under construction and wil�be carried over into FYI -7-18 2 - F ry - v J r Y • fy . s -r t � d - F -r Total Proposed Budget of $21,217,427 2 Projects Proposed but this does not include outside agency projects (SR 6o at Grand Improvements), private developer projects (i.e., Larl(stone Park) etc. Projects include Street Improvement Projects, Traffic Management/Safety Projects, Transportation Infrastructure Projects, Miscellaneous PW Improvements, and Facilities, Parks and Recreation Improvements Projects 3 J Viorning Canyon Parkway �rnprovernents (Carryover -under construction) Proposed Budget $ 5551100 Brea Canyon Cut-off/Area 5 Improvements (Carryover-outfor bids) Proposed Budget $21040,000 Pathfinder Road Rehab -West City limit to Peaceful Bills (LA County Project -Carryover) Proposed Budget$411,000 Diamond Bar Blvd. (Fwy- Sunset Crossing) (New Project) Proposed Budget $65o,000 Area 6 Improvements (New Project) Proposed Budget s6o,000 (design only) 4 0 Neighborhood Traffic Management Program (NTM P) (Carryover -waiting on Residents to submit petition and Project for new neighborhoods) Proposed Budget $6o,00( Traffic Signal 9nf rastructu Upgrades (Year 2 & 3) (Carryover—Year2 under construction &Yearn under design and New Project forYear3 Construction) Proposed Budget $799,2.50 Adaptive Traffic Contro➢ System (Carryover -RFP In Development) Proposed Budget $1,700, 000 Copley/Golden Springs Intersection Traffic Signal Modification (Carryover -under design) Proposed Budget $170,000 -ill IYi11YCabq - I -M ICiC.INdAY . k,! ra:*CVWJ .M IYLM1tl11.V J SR 6o at Lemon Ave. Interchange (ROW) (carryover- ROWTemporary Construction Easements in use) Proposed Budges. s6o60956 SR 6o at Lernon Ave. Interchange (Construction) (Carryover -Under Construction) Proposed Budget $90449.997 I„- VI �' , Y.�l I' '., r Proposed westbound nraml 3I I .ICY f ys�3'+���i174�111�7II t Proposed tb doff-rc WB off, amp not pursued due to xt none ROW Impacts �v 1 I.: _ fJ0° IYVC� "GS- a .p 'reposed eastbound on-ramp IM '`t r r i r Groundwater Drainage Oro-rpovernents PPhase ag: 2 (Carryover and new -RFP for both phases has been released) Proposed Budget $997,576 Sewer Systema Eva Duatporo & Capacity Assurance Nan (Carryover) Proposed Budget `$'71091000 City Entry Monus-nents (Carryover -Going out to bid byJune 30) Proposed Budget $425,525 Diamond Bar BOvd. Streetscape (Carryover -Design ConsulrantSelection underway) Proposed Budget s3oo,o00 Grand/GSD Mtersection Enhancement (New Project) Proposed Budget $:.,320,000 Lemon Ave. Quiet Zone (New Project) Proposed Budget $:L2.0,000 NO TRAIN HORN 7 Design of Heritage/Peterson Park Improvements (carryover) Proposed Budget s8o,000 Construct Longview Park South Improvements (carryover) Proposed Budget $175,560 Design of Canyon Loop Trail (Carryover -Design, NewProyect- Construction) Proposed Budget $53-5,000 Sycamore Canyon Park Slope Erosion Repairs (Carryover -Design Consultant Selection underway) Proposed Budget $50,000 Pantera Park Walkway Lightin Replacement (Carryover -Design Consultant Selection underway) Proposed Budget $30,000 Starshine Park In Project) Proposed ents (New s8z,564 HVAC Replacement for City Hall (New Project) Proposed Budget $1;00,000 DBC Roof Rehabilitation -Phase II (New Project) Proposed Budget $100,000 WX Total Proposed Budget oT' 21,217,42 General Fund Reserves 2,101,812 Sale of Prop A Funds 906,450 Measure M 672,576 Measure R - Local Return Fd 1:337,000 Gas Tax Fund 572,382 Prop A 170,000 Prop C 914,035 MAP 21 8,324,859 Traffic Mitigation 818,225 Sewer Improvement Fund 109,000 r - ;JlrJ,SIB AB 2766 228,970 821 Fund - Bike and Pedestrian Paths C (TDA) 73,903. MTA Grants 1477,094 Waste Hauler Fund 128,000 Quimby 274,56o Park Development Fund 55,000 CDBG Funds 338,564 Land & Water Conservation Grant 242,500 Habitat Conservation Grant 267,500 Cost Reimbursement (City of Industry) 55,000 --- ---- -- -- Building & Facility Maintenance 1001000 Developer Fees 501000 WX M CITY COUNCIL 6.1 Agenda #: 6.1 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: Tommye Cribbins, City Clerk TITLE: WAIVE READING IN FULL FOR ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. RECOMMENDATION: Approve. PREPARED BY: AAWPAWALO 49 T©mmye Cr ins, City Clerk 6/6/2017 Packet Pg. 9 Agenda #: 6.2 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: APPROVAL OF CITY COUNCIL MINUTES: RECOMMENDATION: Approve. 6.2 AGENDA REPORT Attachments: 1. 6.2.a Joint Meeting with the Planning Commission of March 29, 2017. 2. 6.2.b Study Session of May 16, 2017. 3. 6.2.c Regular Meeting of May 16, 2017. Packet Pg. 10 6.2.a MINUTES OF THE CITY OF DIAMOND BAR SPECIAL GENERAL PLAN UPDATE JOINT MEETING #2 OF THE CITY COUNCIL AND PLANNING COMMISSION MARCH 29, 2017 CALL TO ORDER: Mayor Lin called the Special General Plan Update Joint Meeting #2 of the City Council and Planning Commission to order at 6:33 p.m. in the City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, CA 9176 ROLL CALL: Present: Council Members: Carol Herrera, Nancy Lyons, Steve Tye, Mayor Pro Tem Ruth Low and Mayor Jimmy Lin. Commissioners: Naila Barlas, Frank Farago, Jennifer "Fred" Mahlke, Vice Chair Ken Mok and Chair Raymond Wolfe Also present: James DeStefano, City Manager; Ryan McLean, Assistant City Manager; Greg Gubman, Community Development Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner; Mayuko (May) Nakajima, Associate Planner; Natalie T. Espinoza, Assistant Planner; David Liu, Public Works Director; Marsha Roa, Public Information Manager; Alfredo Estevez, Help Desk Support Technician, and Tommye Cribbins, City Clerk. Consultants present: Sophie Martin, AICP, Project Manager and Eric Simundza, Dyett & Bhatia, Urban and Regional Planners; Yesenia Arias, Arellano Associates A) GENERAL PLAN UPDATE MEETING #2: CDD/Gubman stated that this is the second joint meeting. The first joint meeting was held nearly eight months ago when the City Council and Planning Commission convened on August 10, 2016 to receive staff's introduction of the General Plan Update Project and soon to follow First Phase including reconnaissance, fact- finding, scoping of the community) to identify opportunities, constraints, areas of interest, and areas the community would like for the City to focus on as it moves forward on this process. The purpose of tonight's meeting is to provide a recap of the tasks that were completed during the past eight months. Packet Pg. 11 6.2.a MARCH 29, 2017 PAGE 2 GP JOINT CC & PC MTG #2 Project Manager Sophie Martin, Dyett & Bhatia, Urban and Regional Planners, assisting the City with the update to its General Plan presented the following report. 1. PROJECT OVERVIEW: The General Plan can be thought of as a "constitution" for the Cities growth and development. It is a long-range document that looks out over a 20 -year period, sometimes longer. At its heart it is an expression of the community's vision for its future and it outlines specific steps in the form of Goals, Objectives and Policies in order to achieve that vision. The City's current General Plan dates back to 1995 and was prepared shortly after the City incorporated. Many who have lived in the City since that time know that while many things have remained the same, things have changed from 1995 to now and it is important that the City's General Plan reflect current conditions as well as, the current community's aspiration for the future. In short, this process is intended to update the document, make it relevant, keep it active and make sure it reflects the future that Diamond Bar wants to see for itself as it looks forward to the year 2040. This is a multi -phased process which will take a few years to get through. To date the first phase has been completed which included Project Initiation, going through an extensive period of issue identification and reaching out to the community to hear from them about what their goals and priorities are and, at the same time, conducting quite a bit of technical background research to ascertain what conditions are like in the City today so that there is a good understanding of the baseline from which to move forward. 2. REVIEW OF GPAC FORMATION AND MEETINGS: The GPAC is a 15 -member committee that was appointed by the City Council which plays a very important role of shepherding this process along. It reviews key project documents, provides input, helps guide the public outreach strategy and ultimately makes recommendations to the Planning Commission and the City Council at key milestones. Another important function of the GPAC members is to act as ambassadors for the project to the community at large and help the City in its efforts to hear not just from them, Councilmembers and Planning Commissioners, but from everybody in Diamond Bar— to spread the word and share with staff what they hear and help build enthusiasm and interest in the project. There have been two meetings with the GPAC to date, the first in October 2016 where there was a similar discussion with them as staff did with the Commission and Council at its first joint kickoff meeting in August 2016 in order to talk with them about their vision, their understanding of the City's opportunities and challenges and helped identify some issues the General Plan should address. The second meeting was held in January Packet Pg. 12 6.2.a MARCH 29, 2017 PAGE 3 GP JOINT CC & PC MTG #2 2017 where staff shared with them the results of the background research as well as, a report back on the first community workshop that was held in November 2016. 3. COMMUNITY OUTREACH EFFORTS TO DATE Staff has conducted a number of outreach efforts to hear from people what their ideas and concerns are and what they want this plan to focus on. Sophie Martin introduced Yesenia Arias, Arellano Associates, Chino Hills, sub -consultant who specializes in community outreach and has been playing a critical role in the process of helping to organize, host and publicize public events. Yesenia Arias, Arellano Associates and resident of Diamond Bar said this project has been near and dear to her heart because she lives in the City. Outreach strategies implemented on this project included making sure that there were three interactive opportunities for the community to participate in the entire program and at least in Phase I for now. She implemented a community workshop, held five pop- up workshops as well as, a very successful online survey. The community workshop was held on November 9 with about eight (8) community members participating. It was a very dynamic opportunity to meet one-on-one with residents to try and understand what their vision of the City is now and what they would like it to be in the future by identifying some of the opportunities and challenges that they see. Sophie Martin led the workshop which included two major activities, the first being nine different questions that focused on traffic, land use, development, open space. Attendees were asked to put answers on Post -it notes and paste them around the room. As people were able to put their Post -it notes around the room based on their perceptions or answers to questions Sophie asked, they were able to view what their peers were saying in response to the same questions which helped to develop ideas and thoughts that could be pushed forward to what their neighbors are thinking as well. Activity #2 was slightly more interactive. Attendees were provided blank covers to a magazine and asked them if this were the year 2040 and Diamond Bar was going to be featured on the cover of a magazine, what would it say and what would they want to highlight about Diamond Bar — what makes Diamond Bar the City that should be on the cover of a magazine? With this exercise, staff received a lot of good feedback. Many people who live in Diamond Bar feel that the City is a beautiful City that has beautiful scenery and a good history. Everyone seemed to be very proud to be a part of the City and a part of the update as well. Scenery came up over and over again as a matter of pride in living in Diamond Bar. She showed two examples 1) "Diamond Bar — The True Jewel of Los Angeles." Common themes "It's a small town feel" — "The Great Schools in the City of Diamond Bar" — the Single Family Living" and, "The Trees and The Scenery" and the different paths that are available to residents. Packet Pg. 13 6.2.a MARCH 29, 2017 PAGE 4 GP JOINT CC & PC MTG #2 Some of the common themes that came out of the workshop and surveys included: • Traffic vs. Development — While about 70 percent of the people who have participated in the different workshops want commercial uses and a town center so they can stop shopping in Chino Hills and instead shop in Diamond Bar, common concerns are the traffic residents are dealing with now and were not in favor of development that would impact open space. People love the open space and feel the City needs more fields. There is a lot of support for commercial uses but participants wanted to make sure that traffic impacts was something that would be taken seriously. • Aesthetics — This subject came up frequently and residents wanted to highlight how many years ago when the City was beginning to grow, homes had a different feel. There are many original homeowners living in the City that like to see their homes kept the same way. The talk about renters coming in and the upkeep associated with that is important to residents and they want to be sure that the City continues to keep that beautiful face that it has had, continue to improve shopping centers and beautify the City as a whole. • Elderly — similar comments were that they would like to see senior housing, senior center availability, better public transportation and walkability which was a very important topic. They would love a pedestrian path and feel safe when they are walking. • Youth — Likewise for youth, mobility is very important, sports fields, a teen center and every opportunity people had they talked about the high quality in standards that the schools in Diamond Bar have. School districts unification also came up as part of the conversation. The five pop-up workshops included participation at the Barktober Festival on October 15, 2016; Eco Expo Recycles Day, November 12, 2016; Quail Summit Elementary Carnival, October 28, 2016; Chaparral Middle School Concert, December 14, 2016 and Diamond Bar High School Food Festival, February 1, 2017. She is extremely proud of the five pop -ups because there was a really good cross- section of people throughout City that participated including seniors, adults, elementary and middle school and high schools. The reason there was a high level of participation from the high schoolers was because there was a raffle for a $25 Starbucks card. High schoolers will be living in Diamond Bar in the future and she feels the General Plan should really speak to their needs. There were Packet Pg. 14 6.2.a MARCH 29, 2017 PAGE 5 GP JOINT CC & PC MTG #2 approximately 300 visitors at the pop -ups and about 200 surveys were completed during those events. Questions from the pop-up workshops: People are starting to see changes in the City so there are questions about what happened to the Honda dealership and what is going to happen in that area; what is going to happen at the golf course or can we have the Shoppes similar to the Chino Hills Shoppes built in Diamond Bar. They saw that Kmart is empty and wanted to know what was happening there. And, the issue of traffic along the SR57/60 freeway came up frequently. 488 English and 13 Chinese surveys were completed or a total of 501 surveys which is very good. Korean was offered as well, but there were no takers. The survey was promoted through the City's Newsletter, Social Media (Facebook, Twitter, Instragram), Pop-up Workshops, Community Workshops, Church extended outreach and the City's General Plan website. The survey consisted of 16 questions. In retrospect, it may have been a little too long but people did complete the survey. The questions were multiple choice and open-ended and everyone was given an opportunity to give feedback under an "Other" option as well. SURVEY RESULTS: Sophie Martin said the survey results were really fascinating and would really help as the process moves forward. For the open ended questions it can be a little difficult to sort through all of the complex comments that people provide. Some write quite a bit and even when people are asked to define Diamond Bar in one word they provide a paragraph. Overwhelmingly words people use to describe Diamond Bar are very positive — safe, home, peaceful, clean, community, are all great things and it is good that this starts from such a positive place of how people feel about their City. That being said, there are a few words that sneak in that are not quite as positive such as bland, congested, and boring. The survey asked what place people like most in Diamond Bar and it is incredibly telling that people are so connected to and feel so strongly about the natural features, open space, parks, trails, nature, etc. This is a real theme. The survey then asked people more specific questions about different land uses. First, what types of housing people wanted to see in Diamond Bar and the survey also gave them the opportunity to say they did not want to see any more housing. Slightly more than 50 percent of the respondents provided that answer. Of those who did want to see more housing, the survey asked "what type?" About a third of the respondents said "more single-family Packet Pg. 15 6.2.a MARCH 29, 2017 PAGE 6 GP JOINT CC & PC MTG #2 detached homes" but also some support for Senior Housing, Townhouses, Condominiums, and Apartments. The survey asked if the City were to see additional housing, where should it be built and there was not as strong of a consensus on this particular topic. There was a fairly equal spread between areas that are currently outside off the City limits but still within its planning area, potential redevelopment of other older parts of town and taking a look at some of the vacant land between Diamond Bar and Chino Hills (Tres Hermanos). The survey then asked about what types of employment and commercial uses are needed in Diamond Bar. The most popular response over two-thirds talked about restaurants and beyond that, entertainment and family -friendly activities were the most popular responses. People were able to check multiple boxes here (up to 3) which is why the percentages add up to more than 100 percent. The survey then asked where these new commercial type uses should be located. And again, not as strong of a consensus. People had a lot of different ideas and preferences for where commercial development should be located. About a third or so talked about near the freeway exits, near the Metrolink station and around some major intersections such as Diamond Bar Boulevard and Grand Avenue which of course is where much of that development is seen at this time. Other responses people gave were potential growth areas potentially outside of the current City limits and entertaining the idea of redevelopment of the golf course. The people were asked whether they thought that Diamond Bar needed some kind of a downtown or town center and this could be interpreted however they wished. People have various ideas about what constitutes a town center or downtown. But however people interpreted did they think Diamond Bar needed a town center or downtown, about 70 percent of respondents said "yes." This same question was asked at the workshop and in fact, all of the survey questions very closely mirror the questions that went with the Post - it note activity so that it could be determined whether there were different responses from different groups of people across multiple venues. This was a question where the results of the workshop and the results on the survey were virtually identical — about 70 percent of people in both of those settings said they would like to see some kind of town center in Diamond Bar which leads to a more in depth question about what should be located at the town center? These results mirror very closely the types of comments said on what types of commercial uses they were interested in: Restaurants, entertainment activities such as a movie theater, activities and programming for families as well as, arts and cultural activities rounded out the top four choices. If Diamond Bar does need a town center, where should it be? Again, not a strong consensus on location for these different land uses. A very slight plurality of respondents said they thought the area near Diamond Bar Boulevard and the SR57/60 (the old Kmart site) might be a good location. There were similar amounts of support for around the intersection of Grand Avenue and Diamond Bar Boulevard where one might think of the City's town center currently. And just over Packet Pg. 16 6.2.a MARCH 29, 2017 PAGE 7 GP JOINT CC & PC MTG #2 20 percent of people also supported the idea of reusing the golf course for that town center. Transportation was another area of discussion in which people were asked to pick which top three transportation improvements they would most like to see. This should come as no surprise that there was very strong support for improving congestion, both on City streets and on the freeways. There was also a pretty good amount of support for making it safer and easier to walk around. Safety and comfort as a pedestrian is very important. Parks, Open Space and Recreational Opportunities top three picks resonated most with what they like about the City now. There was nearly an even split between four different options: Creating new and improving existing trails, Creating a new "grand" park similar to the Irvine Regional Park (a large community park with many amenities), Creating new and improving existing picnic areas and playgrounds (smaller parks) and Creating new and improve existing outdoor athletic fields. These are things that the General Plan can look into in more detail. The Golf Course has popped up on a number of different venues and people were asked directly what they thought about the golf course. Interestingly, about 30 percent of people said they would be okay with golf course being removed or relocated and being reused in some way. Almost a similar number of people said they had no opinion about the golf course. 22 percent said that it should be upgraded or renovated and another 22 percent said it should be left exactly the way it is. People were asked about their feelings about the Tres Hermanos property and over half of the respondents said that the land should remain the way it is, about one- third said that the land might be developed to serve the City's needs and the remaining 13 percent were not sure. This is obviously a tricky subject because the City has limited control over what happens there, but it is still important to understand what people's opinions about the property are. Finally, the survey was concluded with a handful of additional open-ended questions. And this was an opportunity for people to provide a little bit more detail in their own words on some of the responses they had given. People were asked what other important priorities or issues the General Plan should address and many people took the opportunity to again say that traffic was very important. Next they were asked if they would like to provide any more detail or clarification on another question or topic and again, traffic emerged as the issue people felt most passionately about. There were a lot of very specific recommendations about Packet Pg. 17 6.2.a MARCH 29, 2017 PAGE 8 GP JOINT CC & PC MTG #2 where and how much. While she did not want to downplay other issues, Sophie Martin wanted everyone to recognize what an important issue traffic was. And finally, what is the one thing you would do to most improve Diamond Bar over the next 20 years and again, traffic emerged as a major quality of life issue. Also, many of the same topics that came up through other questions resurfaced in more detail. In the summary report that analysis all of the survey responses, there is a very long appendix that includes every single free response that was received in response to all of the survey questions. CM*:/6"191� Levels] k,U7kIEel k,&I a41e]:49&*JljLTA lITA l_ wa This is an important task for consultants because while there is value in hearing a lot of the anecdotal and personal experience people have from living in the community, it is also important to get a thorough understanding of the data regarding the existing conditions i.e. what is actually on the ground, before beginning to plan for the future. There are a lot of topics to cover and the planners decided to split this research into three different volumes: The first takes a look at Land Use, Community Character & Design and Traffic and Transportation. The second focuses on Economic, Market and Fiscal conditions and the third volume focuses on our Environmental Resources and Constraints as well as, Public Facilities, Services and Utilities. The first volume focuses a lot of what planners think of as the bread and butter of planning — how land is currently being used, what the existing General Plan says, what types of land use designations, zoning districts it has, what development proposals are coming along and, the urban design characteristics of the City. How does it look and feel in its built form today and where are opportunities for future land uses as Diamond Bar looks to the future. As part of that a handful of places were identified where there is some opportunity for land use change, evolution, or transformation over time. Keeping in mind what the planners had heard from people about that interest in seeing some kind of a town center, they looked at where realistically, something like that could be developed. She again emphasized that this is a long-range plan, a long-range policy document that articulates a vision for a 20 -year timeframe. There are no specific development proposals associated with this plan. Nobody is coming in and developing any one of these sites tomorrow as part of this process — it is about visioning and it is about thinking long-term. In looking at these sites there was some spatial analysis done to get a better sense of how they are currently developed and what their prospects might be for the future — how likely are they to change and evolve over time, and if they do change, how could they best meet the community's needs. Packet Pg. 18 6.2.a MARCH 29, 2017 PAGE 9 GP JOINT CC & PC MTG #2 Diamond Bar does not really have a traditional downtown and if the community decides this is something that this plan should pursue or look into if it is a high priority, there are a lot of opportunity areas that can be looked at more closely. What that looks like and what form it takes is going to be something that needs to be studied closely and include a lot of options which will be an area of focus for the next phase. The City really does have potential to offer residents more options for local shopping, entertainment, dining and so on. The next section focused on Circulation and Mobility and traffic, level of service, and congestion, etc. which were studied in a holistic manner as well as, other aspects of the transportation system including goods movement, general transportation system performance, public transit and how easy it is to walk and bike around. And, regional traffic and the congestion that it produces on the freeways as well as, on the City's streets is a really significant problem. However, the City's ability to actually influence and control the traffic that is a result of regional growth patterns is very limited which will be a real challenge for this plan while looking at how the City can position itself to alleviate some of those impacts on residents while still making sure that regional traffic is able to move through the entire system. There may be some opportunities to alleviate congestion by strengthening some alternative modes of travel, by looking at traffic calming strategies to improve safety and discourage cut -through traffic and also to keep abreast of the future transportation projects that are occurring through Caltrans in other jurisdictions that will have impacts on the highways and roadways. The second volume focused on Economics, Market Conditions and various Fiscal topics. This is an exercise that begins to take a look at long-term planning for different uses such as how many new residential units, new square footage of various non-residential uses, is the City likely to see demand for over time. Even if the City continues to grow at a relatively slow pace there will be demand for these various uses. This is a combination of taking a look at socio-economic trends and projections as well as, capacity of the City to support new uses overtime. Planners looked at the City's current fiscal conditions to understand where its sources of revenue are coming from at this time and conditions of its budget. The City gets a pretty large percentage of discretionary revenue from property taxes and sales taxes and while it has enjoyed a surplus in recent years, it is still subject to the fluctuations of the regional and national economy as a whole. So taking a look at what land uses mean for the City's fiscal bottom line is an important part of the next phase of analysis. The City needs to look forward to some new development opportunities in order to maintain that long-term fiscal sustainability, to have a balanced mix of uses to Packet Pg. 19 6.2.a MARCH 29, 2017 PAGE 10 GP JOINT CC & PC MTG #2 support services that contribute so much to the City's quality of life. Another key finding that supports what is being discussed is that Diamond Bar does currently experience some pretty significant leakage in retail sales to other jurisdictions. And looking for ways that the City can capture where people that live here are spending their retail dollars — to have them spend locally, will really position the City more positively. The third volume focused on various environmental topics as well as, Public Facilities & Services. This covers the whole range of topics from Air Quality, Greenhouse Gases, Biological Resources, Plants and Animals, Hydrology, Fire Hazards and other types of hazards as well as, Noise. The issues that Diamond Bar faces from an environmental standpoint are not unique. They are shared by other communities nearby and by many communities throughout southern California and the state as a whole. Generally in this area, issues pertaining to air quality, wildfire hazards and water resources are the most pertinent and every one of those has the potential to be further exacerbated by a change in climate. For public facilities, planners looked at parks, trails, recreational opportunities, schools, public safety and utilities that are supplied to residences and businesses. What has emerged from this research is that while residents so value the parks, the open space, the recreational amenities that they have, the City is actually pretty under- served from both a total acreage perspective as well as, an access perspective. This looks not just at the total amount of parks acreage as a ratio to the population, but also how easy it is to get there and these areas around the parks show five and 10 minute walking distances. And there are a lot of residential areas that are not covered by these zones. There are a lot of neighborhoods where individuals are not within a 10 -minute walk of a park. And while people can certainly drive there, being able to take a family to a park in their neighborhood is something people really value. So, the total amount and access of established parkland is currently not meeting the City's standard for meeting the needs of the resident population. Along with the park space, there was a lot of interest in seeing more facilities for more community groups — youth, teens, and seniors. There are a lot of great facilities in Diamond Bar that people are fighting to get access to. They are limited and they are very popular. So looking for ways to increase that will be a high priority. And the schools are a tremendous asset, a pride of the community and something that brings a lot of people to the City and keeps them in the City. 5. REVIEW OF NEXT STEPS Sophie Martin said that the next steps in this process involve starting to move beyond the base understanding of what is currently existing and to begin planning for the future by coming up with a couple of different land use alternatives and Packet Pg. 20 6.2.a MARCH 29, 2017 PAGE 11 GP JOINT CC & PC MTG #2 diagrams that illustrate how the City might grow and change overtime in response to some of these opportunities, challenges and priorities that were heard in the first phase. From all of the background research and community input, planners will come up with a few different concepts, each of which will be evaluated to understand what the impacts of those choices would be on the circulation system, the City's infrastructure, the City's fiscal bottom line and other metrics to understand the implications of the choices. Those alternatives will again be shared with the community and there will be a similar round of outreach (workshop, survey, pop-up event) to let people know their priorities were heard and accordingly, here are three different ways in which that could play out and here are the implications of Choice a), Choice b) and Choice c) and what do you think? Which direction should be chosen? And from that the consultants will share those results with the GPAC, Planning Commission and City Council to ultimately arrive at a preferred land use plan which will form the basis of the rest of the General Plan. The General Plan has a lot of different topics (7 or so main chapters) and many people think of land use and the land use diagram being the heart of the document. Once the preferred land use plan is determined, it will serve as the basis for building the rest of the plan/policy document. The schedule is as follows: After this evening's meeting, consultants will dive into the alternatives analysis to take a close look at a few different concepts, go back out to the community to do that analysis over the course of the summer and hope to arrive at a preferred land use plan sometime in the fall. After that point, work will commence on writing the plan. 6. QUESTIONS, COMMENTS, DISCUSSION C/Tye asked how the different responses from different groups and how similar the responses were is validated. How does one assume it is not the same people providing the same information? Sophie Martin said that this was not a statistically valid survey. It is definitely possible and probable that some people did attend multiple events; however, she believes that by holding events at different settings, the process was able to reach out to a pretty broad spectrum of the community. There was a great diversity of people who attended the workshop, but there is no way to say that it was not precisely the same 60 people showing up time and time again. C/Tye asked if locations were suggested for a town center or downtown area. There was a map showing a Metrolink station which, if the City or its representatives suggested, made no sense to him because it is not in Diamond Bar. If someone that used the Metrolink station suggested it he would understand that because they Packet Pg. 21 6.2.a MARCH 29, 2017 PAGE 12 GP JOINT CC & PC MTG #2 use it and perhaps are not aware that they traveled through Diamond Bar and were actually in the City of Industry. Another was the old Honda property and he does not believe there is anything that could be at the outward most edge of the City limits. Sophie Martin responded that it came from numerous sources. The consultants heard firsthand from people that were asked where something like that could be located and people brought up a lot of different topics. The discussion involved staff members and the consultants did their own analysis of places where there is potential for redevelopment. She believed there was a bit of conflation in the maps and the way in which the outreach was characterized. This looked at not just where a potential for a town center might be but also places where there is the greatest opportunity for redevelopment of one sort or another. So while there is some overlap, they are not entirely the same thing. MPT/Low asked if the different sizes and colors of the words in the "cloud" slides was for artistic purposes or did it represent the strength of the issue being address and Sophie Martin said that the size of the word corresponds to how frequently it was mentioned in the survey responses. C/Lyons asked if in considering these ideas the cost came into focus or were these ideas without consideration to cost. Sophie Martin responded that generally speaking, people were encouraged to put anything and everything on the table. However, she recalls from some of the outreach (surveys and comments) that people are concerned about costs. They do not want to send the City down the path of financial ruin and they do want to know what the impacts are going to be. Consultants tried to encourage people to put out as many ideas as they wanted to at this stage in the process and that in the next stage the process would take a much closer look at the financial implications. C/Herrera asked at what point there would be discussion of the financial viability of some of these different sites and which might be achievable? The City does not own the Metrolink or any of the buildings that might be reused for some other purpose and if that was a consideration, where would the City get the finances to accomplish that. The Diamond Bar Honda site is only four acres and what is the feasibility of looking at that site for a town center/downtown development? At what point will this process look at the different sites to determine which are more financially feasible/achievable than other site? Sophie Martin responded that it is an important component of the next phase. The alternatives analysis will include a Financial Feasibility Assessment of up to five different prototypical developments that could take place on these sites. When town centers and development opportunities are talked about, there is not an assumption that it would be the City itself developing these properties in these ways. These are privately held properties Packet Pg. 22 6.2.a MARCH 29, 2017 PAGE 13 GP JOINT CC & PC MTG #2 and there may be some sites that are City -owned. Generally speaking, this is a discussion about actions that are taken by the private sector. Since Redevelopment no longer exists it is not an option. The General Plan, in contemplating these types of uses is taking the role of expressing a vision of how it would like development to occur in the future should people decide to redevelop land they own. As an example, the golf course would not be redeveloped by the City but should it change hands to an owner that is interested in developing it over time, the role of the General Plan is to articulate the land use parameters the City expects to see on a site like that. Again, the City would not be responsible for doing and paying for that development project. C/Herrera asked if the consultants were looking for feedback from the Council and Commission on those different sites or would that come at a future meeting. Sophie Martin said that if Councilmembers wished to provide feedback on which sites they believed to be viable, that information will be taken into consideration whenever it becomes available. C/Mahlke said that while reading the survey report she was struck by the inherent conflict of wanting resources, retail and availability, but not traffic which is difficult for Diamond Bar. From a curiosity standpoint, is that something the consultants see in their line of work. Secondly, will the alternative analysis attempt to figure out how those two things could happen and as this goes back out to the surveys and GPAC, will the questions be designated in a way to promote reckoning that has to be done between those two very conflicting ideas. Sophie Martin responded "definitely." The first answer is "yes" it is very common that everybody always wants the good stuff and doesn't want the bad stuff. Unfortunately, traffic is a way of life. The planners and staff will do their best to mitigate it to the greatest extent possible and try to make smart land use decisions that help alleviate traffic. One of the ways to start answering the second question, to help alleviate traffic is to start thinking about the types of trips that people are taking and what is the nature of those trips? What percentage of trips are occurring around town, running local errands, going to school, going to the grocery store? What percentage of them are going straight through Diamond Bar without stopping and what percentage of them are starting in Diamond Bar and ending somewhere else or vice versa, such as a commute trip. Where there is an opportunity to start cutting down on traffic, setting aside the pass through traffic as a different conversation, is taking a look at the mix of land uses within the City. If there is a certain percentage of trips that are occurring because people are unable to get the goods, services, recreation, entertainment, etc. here in town and they are taking car trips to Chino Hills, Brea, etc. to entertain those things and Diamond Bar can provide them with those amenities here in the City, then some of those longer trips will disappear or they may be shorter in length or rather Packet Pg. 23 6.2.a MARCH 29, 2017 PAGE 14 GP JOINT CC & PC MTG #2 than take multiple trips, take one trip and accomplish multiple goals at the same time. This process begins to look at some of those results reveal themselves as it looks closely at traffic modeling of some of these alternatives so that will be an interesting point of comparison to look at in the next phase. C/Farago asked why a developer has not come to Diamond Bar to develop a site into a downtown like they have in some of the surrounding communities. What is it about Diamond Bar that has not attracted that type of development now, because one would assume that some of this would have already occurred? Sophie Martin said that was a great question and she imagines that staff may be able to speak to that to some extent more than she can; however, there are a whole host of reasons people chose to develop one place versus another. One way in which her staff can try to take a look at some of those issues is to determine how conducive the City's current land use regulations and process are for producing that type of development and would the Diamond Bar land use districts and standards even permit that type of development? They may not. Is the process one that is onerous in some way or have other cities, for example, been able to, through various means, offer some kind of incentives for those types of developments to take place. Is it a matter of available land or available parcel sizes? Diamond Bar may have parcel sizes that are not really conducive to larger developments or maybe the parcels that are appropriate for that are owned by people who are not interested in doing anything with them. If older shopping centers have been around for a time and the property owners are perfectly happy with their revenue stream they have no incentive to change that up and why bother. A lot of what this is about is whether the City really wants to see some kind of change and it may involve taking steps to make it worth the property owner's while to change what they have in place. She would say that probably that inertia above anything else can be very difficult to overcome. C/Farago asked if generating that inertia was part of this plan/exercise and Sophie Martin said that property owners may see an update to a General Plan as a sign from a City that they may be interested in working with the property owner on something like that. Cities whose General Plans, Zoning or Development Standards have been in place for a long time and haven't really produced anything different and don't really indicate any great vision or initiative on the City's part, there is nothing that will make a property owner look at that and say, alright, I'm ready to play ball. Whereas, often a process like this can serve as a catalyst for getting people to think about what opportunities might be in play that they had not previously considered. Chair/Wolfe said that once he got past the big T -word (traffic) on the cloud site, some of the other words and thoughts that concerned him were "boring and bland" Packet Pg. 24 6.2.a MARCH 29, 2017 PAGE 15 GP JOINT CC & PC MTG #2 which he feels is why there is a conversation about community identity. Three of the examples that were suggested as possible things to aspire toward are Claremont, Monrovia and Brea and all of those communities had a historical downtown upon which they built up into something that many communities now look to as something they wished they could have. It is one thing this community has never really had. This is a much younger community and really, Diamond Bar's example is Chino Hills. But he believes the competition that Chino Hills has built will make it much more difficult for Diamond Bar to do something akin to that. So he wonders if there are other communities for which the team has worked on General Plan updates that are in a similar scenario to Diamond Bar where there are external pressures that might dictate having to look in a different direction. Diamond Barwill not be Claremont or have a downtown Claremont for a number of reasons, but primarily because the City does not have that "historic" center of town. It won't be Brea for the same reason and it won't be Monrovia, Pasadena, etc. Chino Hills has built a fantastic vibrant city community center with lots of shops, lots of restaurants, lots of opportunities for people to be outside and enjoy themselves and it is just down the road from us and easily accessible from this community. He thinks Diamond Bar would be hard pressed to replicate something like that which in his mind is what the City would have to be looking to do to create a community center. Certainly, we could try to build something that is slightly different but he does not know what that would be and he is wondering if in her experience doing this work in other communities that other cities have this same problem. Majestic Realty is going to build a bunch of stuff just to the west of the City on Grand Avenue which is going to further erode Diamond Bar's ability to attract the kinds of restaurants that some of the respondents were concerned about, whether it is high-end restaurants or a number of restaurants and some of the other activities. What have other communities done to create their own community identity and if they merely replicate what is being done east and west of a community, any such effort will likely fail. Sophie Martin said that no City exists in a vacuum. Even when she and her colleagues do work for cities that are a little bit more geographically isolated, they are always subject to outside pressures. More often than not, she and her colleagues work in communities that have very close neighbors. Here in the LA area and in the Bay area, San Francisco Peninsula and in the East Bay, it is city after city after city. They are all in a row and they cannot help what their neighbor does. The best they can do is be aware of it and react to it. It is very common. Ultimately, the market is really the primary determinate of what can happen and how many retail spaces a region can support. The region as a whole is continuing to grow, not just Diamond Bar but the whole of LA County and neighboring counties. There will always be some additional demand for these types of things generated purely by population growth. Beyond that, what is really challenging for cities is that economic development strategy and identifying what it is that is going to set the City Packet Pg. 25 6.2.a MARCH 29, 2017 PAGE 16 GP JOINT CC & PC MTG #2 apart and what the City is going to try to foster and brand and create that is different. If the neighbor to the west starts putting in big big -box stores, sure, that will take some of the market for some of those big uses for sure. What she believes is critical for Diamond Bar to consider getting to the Chino Hills example, is creating some kind of a space, should the City decide it wants to pursue, that is not just a collection of places for people to spend money, but a place where people actually want to spend time. That is really the critical element. When she said this City is not really going to be a master developer, she also said that the City will still play a large role in shaping what that place looks like and also shaping what the public realm looks and feels like. And having some role in how the streets are designed, how walkable the area is, if there is a community center integrated into part of that, if there is some kind of connection to the trails system. There is definitely a partnership there and she believes the challenge is to come up with what that identity is to make something really unique so that people will really want to stay here in town for or perhaps even attract people from Chino Hills to come to and to try and carve out that market niche and do it in a way that can be supported by the economy and market forces at -large. It is not easy, but lots of cities that are next to each other have town centers that are right next to each other. Chair/Wolfe said that part of the commentary was the lack/discontinuity for walking and cycling trails and he believes that for a community like this with its topography which is very similar to certain areas in the Bay area, in his mind, this City is built of many separate communities and he thinks the important thing for Diamond Bar as it looks to the future is not necessarily creating connectivity on the major thoroughfares and connecting bike routes on Grand Avenue so that people can travel through the region, it is more making sure that children can walk to and from school within their respective communities, that they can walk to and from their park areas, which in most of the communities are possible, but less, in his mind, a focus on creating this mass network of cycling and walking trails that threads throughout the City and connects to neighboring cities. He is just not sure that this community is that focused on that type of connectivity with the type of topography it has. MPT/Low asked if at some point demographics will be available to the study to compare demographics and economics that have been garnered during this phase. Sophie Martin responded that the second volume of the background report includes a lot of demographics, both of Diamond Bar and of some of its neighboring communities and when it comes to land use projections of how much growth it can support demographics and economics will play a role in that they will be able to equate acreage planned for single family homes to a certain number of people who would reside in those homes. Packet Pg. 26 6.2.a MARCH 29, 2017 PAGE 17 GP JOINT CC & PC MTG #2 M/Lin said that in any type of plan and studies that involve the public, when the study is concluded many say they were not aware of things and when a plan is formulated they may say it is not what they want. He is concerned that when a vocal minority comes to a meeting to voice their opinions, the silent majority does not have a say. Before the preferred plan is put on paper, will there be another round of a more comprehensive public input process such as a website or online survey where people can respond. Sophie Martin responded that a website exists and the survey was online. They continue to shape the outreach process based on what was successful and what was not successful from the first phase. The good news is that the list of people who have expressed interest in this process is growing. Whenever anyone comes to any of the events or logs onto the website and puts in their email address, etc. they become part of the mailing list and will receive notifications of every meeting, online survey, etc. There will be another complete round of public outreach during the next phase that will be multi -pronged. It will have both an in-person component as well as, an online component. They will be going to some of the same types of events that were mentioned before. They often find that the trouble with workshops is that it asks people to go to yet another "thing" that is not on their schedule. And so the advantage of going to an event that is already occurring is that people are already there and they do not have to attend a separate event. They have done mailers, advertised in various City publications and staff has been great at publicizing things and the Public Information team has a lot of really great ideas for how these things can be disseminated. The team is always open to suggestions from you and anyone in the community of how the team could better reach out. M/Lin asked if the GPAC members' input reflected on the results of these events. Sophie Martin responded that all of the meeting notes from the GPAC meetings are typed up separately so that anyone can see what members specifically had to say. She knows that there were a number of GPAC members who attended the workshop as observers rather than participating. Whether or not they responded to the survey, she cannot say. M/Lin said that Diamond Bar had a very successful Redevelopment Plan over the last couple of years. The Country Hills Town Center was a blighted retail location and a developer turned that around to be one of the more popular community centers. Based on the county statistics for 2016, the average per -family income was $118,000 which is higher than Beverly Hills which was $78,000. He believes there is money to be spent in Diamond Bar and what is needed is to find out what suits the residents as far as businesses and activities. C/Lyons asked if responses were from residents only or if there were responses Packet Pg. 27 6.2.a MARCH 29, 2017 PAGE 18 GP JOINT CC & PC MTG #2 from people who live in other communities. Yesenia Arias said that while she could not speak to other venues, the first question asked at pop-up events was whether they were residents. Events at the schools involved residents. C/Lyons said that the team might want to consider being a part of the Concerts in the Park events because many people attend those events. However, there are non-residents who attend as well so the team would want to be careful to determine residency. C/Tye felt the more immediate event was the City's Birthday Party which would afford a great outreach opportunity. Chair/Wolfe said that one of his colleagues informed him that the response rate is only about 8/10ths of one percent and to put that in context, LA County spent about $19 million for its last election at the beginning of this month and they had over 11 percent response which is dismal. While there is a lot of data in front of the Council and Commission he really thinks that what the City is trying to do is to look to what the future of this community should be and he thinks that not even having one percent of the population respond is inadequate at best and he does not believe it is a data sample set size the City should accept as the basis for moving forward. In short, he believes everyone needs to figure out some strategies for getting out into the community and being more proactive. This is a tough bedroom community and everybody is coming home after a long day of commuting and they really do not want to be bothered. But he believes it is a mistake to say well, this is the level of response the City can secure so we're going to move forward. Something different has to be figured out before the City can be done and he does not know the answer. In his daily job he works with Arellano and Associates on other things and they have a similar problem as M/Lin pointed out his firm has. It is very difficult, but he believes this is very critical to the future success of this community so that hopefully, our children will want to live in this community that we can't say "that's good enough." C/Herrera opined that this is quite a document with lots of information. She highlighted that people did not want the City to be harmed — they want fiscal sustainability and yet, they want ballfields, they want a senior center of their own, they want a youth center for teens, they want senior housing. We, the City, would like a hotel for fiscal sustainability and she believed a hotel on a 4 -acre site would not be feasible or realistic in the future. However, if we look at a piece of land where a lot of these things can be achieved, that is the golf course. And if there was a specific plan that included senior housing, walking trails, a small senior center adjacent to the senior housing, on the other side of Grand Avenue convert the club house into a Youth Center, put some ballfields in that area and leave the space closest to the homes a nine -hole golf course (mini-course/executive course) and a Packet Pg. 28 6.2.a MARCH 29, 2017 PAGE 19 GP JOINT CC & PC MTG #2 hotel. Restaurants would love to be in that location and visible from the freeway. There is a huge development going in on Grand Avenue but it will be hidden and not visible from the freeway. Businesses love visibility — they want to be seen from the freeway and have people leave the freeway to visit their businesses. The Diamond Bar Golf is going to be minimized when the SR57/60 Confluence becomes a reality because the project will take land away from the golf course. She does not know what the process would be to look at what is really realistic, feasible and viable and conversely, there could perhaps be a golf course on Tres Hermanos. Sophie Martin said that this type of analysis is exactly what the planners hope to get into in the next phase. And again, while it is a General Plan and not a Specific Plan, should the community decide that it is interested in repurposing the golf course in that way she believes a Specific Plan would be the appropriate tool and the role of the General Plan would be to specify what the Specific Plan would then need to include and could include some of those uses C/Herrera mentioned. M/Lin asked if the consultants would be presenting a single plan or if there would be a selection of plans. Sophie Martin explained that the alternatives analysis will look at three different scenarios. Ultimately, when this process gets to the preferred plan there will necessarily be a range of buildout that is possible according to that particular land use plan purely because, for every site land use designations are applied and typically, there is a range of development intensity that could occur i.e. single family 2-7 units per acre, and on non-residential sites FAR so there could be a real variety depending on the intensity of what occurs on any given site. They typically try to arrive at something that represents a reasonable mid -point for purposes of analysis and they will look at more of that range when this process gets to the EIR and are doing the analysis there, both on the preferred plan and on EIR alternatives. 7. PUBLIC COMMENTS: Lew Herndon has been a Parks and Recreation Commission for more than 10 years and for decades prior to that Diamond Bar has had a shortage of youth sports fields. The 2011 Parks Master Plan acknowledged the shortage of parks and sports fields. Tonight the documents before the Council and Commission further acknowledge the shortage of parks and sports fields. Why is this important? About three years ago The Daily Bulletin exposed that less than one in three of students in WVUFSD and PUSD can pass the basic California physical fitness test. A follow up article stated the problem was not improving, but getting worse and child diabetes, obesity and related illnesses were on the upswing. In his opinion, Diamond Bar needs to offer its children an incentive to play outdoor sports by providing them with sufficient lighted and up-to-date youth sports fields. He suggested that the planners talk to Packet Pg. 29 6.2.a MARCH 29, 2017 PAGE 20 GP JOINT CC & PC MTG #2 the youth sports board of directors who represent thousands of families in the City. Lee Paulson said the 1995 General Plan's stated goal is to "maintain the rural setting of the community through the retention and maintenance of extensive amounts of natural open space and hillside vegetation" and under the Land Use policies stated "design new subdivisions to minimize their impact on community character, surrounding neighborhoods and natural features." He realized that the southern part of Diamond Bar's Sphere of Influence in LA County is a significant ecological area #15 and LA County has specific language in their goals and policies for open space that says "prioritize open space acquisitions for available land that contain unique ecological features, streams, watersheds, habitat types, and/or offer linkages that enhance wildlife movements and genetic diversity." That area of the Boy Scout Ranch and the southern portion is one of the most ecologically diverse areas in the entire country and he would like to see the LA language which prioritizes those significant ecological areas placed into the updated Diamond Bar General Plan which offers a link between the pieces of Tres Hermanos and would allow the City to determine to a significant degree what happens in Tres Hermanos. Secondly, he understood that Diamond Bar allows developers to pay a mitigation fee for cutting down ecologically valuable trees and to reduce the amount of parkland in their developments but he was also told that that money goes into the General Fund for additional parks which he has not seen happen. He felt any mitigation fees should be required to create those things someplace else (replacement of trees or building of new parks. His understanding is that the Planning Commission is talking about passing an Ordinance that any request to build a granny flat does not need an environmental review. Jim Gallagher said he and his wife moved to Chino Hills in 1993 and at that time they were excited to be part of a new city and participated in its General Plan. Residents were proud of the fact that when their city was developed that foremost in the General Plan was the vision of an open space and a rural -like atmosphere. As a result, Chino Hills enjoys 3,000 acres of community -owned open space that is visible throughout the community, 39 miles of trails and 50 parks with a good economic base that sustains the community. He urged the City Council, Planning Commission and consultants to try to figure out how to work that formula into Diamond Bar's General Plan amendment to prevent urban sprawl. He is present tonight to express his concern about Tres Hermanos and believes Chino Hills and Diamond Bar should keep Tres Hermanos as open space. It is part of a natural watershed and part of the missing middle of the wildlife corridor that goes from the Cleveland National Forest to La Puente Hills. He envisions open space revenue sharing, a conservation easement or tax -based sharing between the two communities. Packet Pg. 30 6.2.a MARCH 29, 2017 PAGE 21 GP JOINT CC & PC MTG #2 M/Lin said by the way, a large part of the traffic problem in Diamond Bar is caused by the Chino Hills traffic. Robin Smith spoke about the Existing Conditions report and what she felt were its flaws and inconsistencies in the Biological Resources section. She summarized a document she provided to the Council and Commission. The map is incorrect on many levels. It is not a true representation of field surveys and it affects the health and well-being of the community, especially now when it is critical that any plan the City creates to mitigate the greenhouse gas emissions which the City is bound to do, if this opportunity of how the City can capitalize and partake of its natural resources, it will result in a huge loss. The City enjoys natural aquafers, clean ground water, and natural settings of trees on hills and in valleys that serve to clean the water and the air, which is a unique environmental situation to Diamond Bar. She wants tangible answers to her questions to learn what a corrective scenario would be on any subject in the Existing Conditions report because this report will change the baseline upon which all other work is based. For purposes of transparency and to inform the public, she would like the minutes of the GPAC meeting posted on the website two weeks after the event and not months after. Allen Wilson said that the survey said that people wanted more business but no more traffic and he believes to have a more healthy community there should be the opportunity for "walk and shop" days for Diamond Bar. Residents need to use their purchasing power. Before asking more businesses to come into Diamond Bar this process needs to look at the fact that many main street businesses have closed and more are closing every day. It is true this is a bedroom community, not a historical community. He lives within walking distance of the golf course and if anything if that property is developed it will impact his community. Residents want more walking areas and the bigger challenge is the topography. June Parish said she did not receive the survey and never saw a pop-up. Her kids do not go to DBHS. Is there a better way to reach out to get more people in the community to participate? None of her neighbors knew about it. She knew about the planning because she looks at the website on occasion. Bob Velker, a 30 -year resident, said he was very involved with the business community when the City was first incorporated. He has 25 years of helping nurture new business everywhere but Diamond Bar which is why he ran for Council and will run again. Something he heard that got him excited was the debate about the sampling and where the data came from. But when those who come from out of town are criticized that if this City is going to be built it should be thought of as a Packet Pg. 31 6.2.a MARCH 29, 2017 PAGE 22 GP JOINT CC & PC MTG #2 "destination" and if there are people responding to queries and are from out of town, seize that opportunity and find out why they are here. That is what Diamond Bar needs to build on. Paul Diebold, Wagon Trail Road, was a commuter and is now semi -retired and wanted to observe this process and become more involved in it. He gathers from the conversation this evening that there is a significant interest in establishing or improving on the unique identity of Diamond Bar or creating a "sense of place" and creating an identity for the community. One theme that seems to run through the comments this evening is the extent to which we have preserved natural resources and in that arena, the City has what might be referred to as a comparative advantage in natural resources that may be somewhat unique in terms of the region. Brea went the road of creating a downtown with theaters and associated retail uses. Chino Hills did something similar and they have plans to include residential. He believes Diamond Bar could look at the potential to build on Diamond Bar's natural resources as some sort of an "echo" community by looking to the future economy and what will happen 20 years from now. He believes there will be an even greater emphasis on environmental quality, health and well-being within the community and a lot of commercial activity in that sector that would sustain the community economically and environmentally. Another item has been what is around the City and he briefly looked at the slide presentations and all of the maps end at the boundaries of Diamond Bar. He believes the alternatives process should take into account and inform Diamond Bar residents as to what those adjacent land use and plans are in Industry and the south boundary of the City. Robert Manford, a 13 -year resident and a city planner. Diamond Bar's topography does not lend itself to a unified planning model, it is more to quality -centric or customer -centric. It would be good to look at sub -areas so that each sub -area can plan accordingly. Someone indicated that seems to be a conflict between adding business which would create additional traffic problems and he believes using sematic route strategies would be helpful to revitalization strategies. Another questioned why there are no developers interested in Diamond Bar? He believes public-private partnerships would be good and it would be good as part of the public outreach for the City to invite developers to come and look at Diamond Bar and the City needs to decide what it can do that would be helpful to the businesses. Mario Salas saw the notice for the Planning Commission was in The Windmill. He knows there will be construction in the area of the SR57/60 and wanted to know if that would include the SR57 to the SR60 east. He agrees with a previous speaker that Tres Hermanos should remain intact while allowing for the community to participate in that area with minimal to no developmental distress to the Packet Pg. 32 6.2.a MARCH 29, 2017 PAGE 23 GP JOINT CC & PC MTG #2 environment. He believes the City can have businesses without additional traffic impacts. He believes most of the City's traffic problems have to do with pass through traffic. If business is increased it may increase the amount of traffic to a slight degree but it is nota big deal. Fighting pass through traffic to get from home to the freeway is a problem. John Verdugo has children at Quail Summit, Chaparral and DBHS and is very aware of the traffic and other communities coming into the City's fields and Diamond Bar youth going out to other fields. He agreed with Mr. Herndon about field use and field allocations and what that will be in the future. He is on the board of Diamond Bar Go Softball (field manager) who is on the fields all of the time and his thought is that the fields and parking could be redesigned and buildings could be moved it would greatly enhance the sport fields. Because this is a good community and the fields are much better than fields in other cities the youth like to stay here and it will attract more youth from outside the City who want to be a part of the Diamond Bar leagues and the school districts. In his opinion, growth for Diamond Bar should be geared more toward families, family events such as Concerts in the Park and parks and recreation activities and the hills should be preserved. Peggy Jackson, a 40 -year resident, moved to Diamond Bar because the theme was "Diamond Bar Country Living" and it really was a beautiful town. She has seen it grow but as a previous speaker said, the thing that stood out to her from the presentation was that the City was boring and bland and in her words, ugly. The City has grown to not have the beauty the City used to have and she wanted to know if there were CC&R's for commercial properties in the City because she believed that if the look of the commercial properties were improved and especially if the Planning Commission and the people who have given this presentation will concentrate more on the look an environment and atmosphere can be created that will make people feel like she felt when she first moved to the City. RESPONSE TO PUBLIC COMMENTS: CDD/Gubman responded to a speaker that in coordination with the City's Public Information department, staff has identified several venues to advertise the various outreach efforts to encourage participation in the General Plan Update process which has included sending out individual mailers to all residents for the first and only workshop to date. The information is on the City's website and pop-up events where signage and other handout information has been provided to inform the community about the website where they can register and receive updates. Every month in the DBConnection City Newsletterthere is a small article that features the General Plan Update process. The City also uses its various social media tools Packet Pg. 33 6.2.a MARCH 29, 2017 PAGE 24 GP JOINT CC & PC MTG #2 which require community members to be registered. Staff and planners continue to work with Public Information staff to identify other opportunities and if there are specific segments of the community that are not being reached staff will look into the possibility of other outlets where the net can be widened to alert folks to all of the various activities that are part of the General Plan Update process. Chair/Wolfe reiterated that it would be incorrect for this process to proceed with such a small respondent list from the City. Everybody goes to the grocery store and the Girl Scouts are very successful in selling cookies and wondered if there were things that have not been done in the past that could be implemented to enhance the public outreach so that this process can garner a much higher percentage. In fact, he would argue that even 10 percent is not satisfactory for what the City is trying to accomplish but he would be happier with 10 percent than less than one percent. C/Mahlke looked through the Diamond Bar Facebook page and found no mention of tonight's meeting within the last week. She knows that it is difficult and that the City cannot make people like the City's Facebook page, but the reality is that as people scroll Diamond Bar is not being seen. There are less than 3,000 people that "like" the City's Facebook page which is a very small amount of people considering how many people likely are on Facebook. Perhaps Facebook needs to be approached with a different idea as well and perhaps by increasing input in terms of social networking and technology, it will provide a different cross-section as well which is vital input. Tomorrow night is the State of the City address and there is always a great video and fun things and why aren't we doing that for this? Make people want to be involved. She doesn't know what the answer is but if it is not being put on the City's Facebook page Diamond Bar is missing opportunities. Yesenia Arias said that in her experience in working with different cities on projects like this, bluntly speaking, General Plans are not sexy and there is not a lot of inertia at the beginning. But what she has found is that once the City establishes an "identity" for the project people begin to get involved and people are given the opportunity to provide feedback. And some of those ideas are reflected in the alternatives that are presented during phase 2. The number of respondents goes up. The number of people that are interested goes up. The discussions get a little healthier and meatier as the project moves forward. She is sorry that the Commissioners are discouraged by the numbers, but when she and her team are out in the community asking for people to complete a 16 -question survey, there is usually only one person in the household who will complete the survey. She believes that the comprehensive program the consultants have put together has a traditional base and it has a social media base and there are a lot of constituents Packet Pg. 34 6.2.a MARCH 29, 2017 PAGE 25 GP JOINT CC & PC MTG #2 that prefer to get their information in hardcover in the mail because they want to read it. And then there are individuals who would rather have the survey available. She has taken copious notes and the City did a really good job of putting signs up three weeks prior to the workshops so that people could have an idea of what was coming and how they could participate. She offered that this could be expanded to make sure to use Facebook more often because so many things come up on Facebook and Twitter so fast that people scroll to the latest news. She understands there is room for improvement, but she does not want anyone to be discouraged because she believes Phase 2 will spark more interest and be a little more entertaining. She is telling her neighbors about it and hopes that everyone here does the same. C/Tye asked how many surveys were taken, started to be filled out and did not get turned in or was every survey that was picked up returned completed? Yesenia Arias said that during the pop -ups iPads were available and if people were provided an iPad they completed the survey onsite. The surveys that were handed out were usually taken home. None were returned to her. She was told by people who took hard copies that they needed to take them home and formulate their ideas and that they would complete the survey online and return it to the City. She does not know how many people actually did that but she felt that regardless of whether they returned the survey that person was made aware of the project and what was coming. C/Tye asked because he felt 16 questions is a bit onerous and it might lose people's attention after 8 questions. Yesenia Arias said she received that feedback which was constructive criticism they received from the community that perhaps the survey was too long. Phase 2 includes another survey that is slightly more interactive (scenarios, trade-offs, priorities, costs, etc.) so they can select one priority over another, for example. It is more entertaining and dynamic over a Q&A situation which she hopes will result in more engagement and feedback. NEXT STEPS IN THE PROCESS: CDD/Gubman stated that from this point the next step is to embark on Phase 2 and there has been some groundwork done on that. There will be no joint meetings or GPAC meetings while staff and the consultants begin crafting the Alternatives Plan. This will not go into granular detail but will be in draft form and somewhat nebulous but detailed enough so that it can be presented to the GPAC and community to begin having some iterative feedback to better define the plan and make sure that as this process moves from a more bubbled diagram graphics to more specific graphic information that it will be done in an interactive way. It will probably be a Packet Pg. 35 MARCH 29, 2017 PAGE 26 GP JOINT CC & PC MTG #2 couple of months before the next GPAC meeting which does not mean that things have come to a standstill. There is a lot of data and feedback to work with which will be the basis for the next phase. Staff will continue to provide monthly updates in the DBConnection newsletter and will be re-evaluating other venues to keep the General Plan Update process in the public eye so that when the next round of public meetings is announced it will not come as a complete surprise. M/Lin said he sensed that the outreach process needed to be modified and he suggested that staff and the consultants could work toward a modified framework and present it to the Planning Commission and City Council so that the Council Members and Commissioners know what the next phase of outreach activity will be. CDD/Gubman responded that there is an outreach program that was mapped out at the beginning of this process and there has been discussion about what has worked and what has not worked so that the focus can be on those outlets that generate more response. Staff can provide the Councilmembers and Commissioners with the amended or updated or enhanced outreach program that results. ADJOURNMENT: With no further business before the joint session, M/Lin adjourned the General Plan Update Joint Meeting #2 at 8:41 p.m. The foregoing minutes are hereby approved this day of 2017. Attest: Respectfully Submitted, Greg Gubman Community Development Director Jimmy Lin, Mayor Raymond Wolfe, Planning Commission Chairman 6.2.a Packet Pg. 36 6.2.b CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 16, 2017 STUDY SESSION: M/Lin called the Study Session to order at 5:30 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Lyons, Tye, Mayor Pro Tem Low and Mayor Lin Absent: Council Member Herrera Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Anthony Jordan, Parks Maintenance Superintendent; Ken Desforges, IS Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. ����'�►�i/_LI_Tr]�:�'i�]:L1�i:7xd�]►til►�i1�►U7��1�'f���SFaiE:�-��UZr]�� FD/Honeywell provided Council with a PowerPoint of the City Manager's Draft recommended FY 2017-18 Budget. She provided an overview of The General Fund budget and indicated that it has been revised to show the increase of net excess resources under appropriations by about $35,000. The budget process begins in February. All departments prepare their budget requests and the City Manager's office looks at what was accomplished, what is yet to be accomplished and what the City wants to accomplish going forward. This helps the Finance Department know what needs to be budgeted in conjunction with the now -adopted Strategic Plan. Department heads then meet with the City Manager to determine if the proposed budget is in line with what Council wants to accomplish after which staff puts it together in written form for the Council. At Council's request during the May 2 Study Session, the Finance Department put the budget in a detailed line -item budget form to help the Council understand what is happening within each department. The draft budget is presented to the City Council during a couple of study sessions for Council's input. She reviewed highlights of projects including the General Plan Update process, citywide governmental reorganization, citywide fee study (under review by the Council subcommittee), and residential and commercial developments completed and under construction. The budget, as recommended, provides a General Fund Operating Reserves growth in the amount of nearly $461,000 while keeping levels of service the same. Packet Pg. 37 6.2.b MAY 16, 2017 PAGE 2 CC STUDY SESSION Total revenue for FY 2017/18 are about $78.3 million with the largest portion being the General Fund followed by the CIP and Special Revenue Funds. MPT/Low asked if $78.3 was the revenue available, not what would actually be apportioned to next year's expenditures. FD/Honeywell said that it is. The revenues and expenditures are equal and reserves are being used to fund one-time expenses. Reserves are for major maintenance such as replacing the HVAC system at City Hall. CM/DeStefano pointed out that there are carryover projects that will not be completed during the current fiscal year that will carry over into next fiscal year. At a moment in time, there are significantly more monies in reserves which is because those projects have not been completed. C/Lyons asked if the amount of reserves at the end of the fiscal year would be more or less than the prior year. FD/Honeywell said they would actually be more by about $1.4 million. FD/Honeywell continued with her PowerPoint presentation. MPT/Low asked where the revenues for the Balance Fund Reserves originate. FD/Honeywell explained that it is money the City saved in previous years since 1989. ($4 million for FY 2017-18). M/Lin asked if the State dictates a maximum General Fund Reserve amount. FD/Honeywell said no and that the City Council dictates how it would like to spend the reserve funds. As a general rule, it is usually one-time money that is set aside and it is a good idea to spend it on larger one-time items and not on ongoing operating expenses. M/Lin said he did not see a line item for large single events. CM/DeStefano agreed; however, as a policy the City Council has set aside about $4.5 million in reserves for "true" emergencies. The City does everything possible to protect its General Fund dollars which are the City's most sacred dollars. By example, later this evening he will be presenting an update on the Sycamore Canyon Park project and the damage the January storm caused where there is at least a million dollars of damage. Could the City afford to pay for that at this time? Yes. However, staff is working with FEMA to get 80-90 percent of that money. Packet Pg. 38 6.2.b MAY 16, 2017 PAGE 3 CC STUDY SESSION While it may take longer, the General Fund is being protected in a way that assures the City will get those FEMA dollars. C/Tye said that a good example of protecting the General Fund was utilizing MWD dollars for the medians which meant that it had to be done within a certain amount of time. CM/DeStefano responded to C/Tye that the overall project was about $600,000 and the City got back about $550,000 and reduced the water (usage) by a lot. M/Lin asked if the Public Safety increase of 10 percent was subject to change. CM/DeStefano said no, that the City is notified in February of each year what the change will be which is followed by an official notification letter about the end of March or middle of April. There may be a "fine tuning" difference, and staff already knows that it will be about the same amount of increase next year because it has everything to do with cases that are still pending that the County will have to defend that will be paid for out of the County managed liability trust fund. There will likely be a couple more years of this kind of increase before things begin to drop. C/Lyons asked for an explanation of inter -fund transfers. FD/Honeywell explained that those are transfers from the General Fund to other funds. For example, money is transferred from the General Fund to the Debt Service Fund in the amount of about $160,000 a year to make payment on the Diamond Bar Center. FD/Honeywell talked about the comparison of costs breakdown by department for the 2016-17 FY original budget, the mid -year adjusted budget and what is being proposed for 2017-18 FY. M/Lin asked if there was a line item for insurance. Following discussion about how it is currently detailed within the budget, CM/DeStefano stated that benefit allotments are shown by department and that staff will run an informational page that provides the Council with salary and benefit allotments for all employees to answer Council's questions about how much the City pays for salaries and benefit allotments, etc. FD/Honeywell continued explaining the budget items. MPT/Low asked what line item on Page 11 would show the purchase of a vehicle. Packet Pg. 39 6.2.b MAY 16, 2017 PAGE 4 CC STUDY SESSION CM/DeStefano reminded Council that staff tries to anticipate the timing for replacement of major capital items (truck, air conditioning at City Hall, software, etc.) for which internal funds are set aside to pay for these items. The vehicle Council is being asked to support the purchase of later this evening is coming out of the "Vehicle/Equipment Replacement Fund" which is another way of protecting resources by setting aside funds for future purchases. Another item in the budget is to begin setting aside money to replace the City's Finance System and the City's Parks and Recreation software system which are big-ticket items that will take a year or two to implement. These items come up every 10-15 years or so and because they are such large items monies will start to be set aside to deal with those issues now. Should an economic downturn begin to affect the City's operations money these funds can be pulled out and the City can delay purchasing the truck or whatever it might be to help the City keep going. C/Lyons asked how many reserve funds the City has. FD/Honeywell said there are lots of reserves and lots of different funds. There is about $32 million in the City's portfolio that it manages. CM/DeStefano said there are about a dozen different reserve funds in addition to the $20 million General Fund Reserves. The "other" reserves cannot be mingled with General Fund monies because certain funds such as Prop C monies for example, can only be used for certain transportation -related projects. FD/Honeywell said if it would be helpful to the Council she could put together a document that shows all funds in the reserves, what will be spent this year and what is set aside for the future. M/Lin said in reality the City has more money in the bank than $20 million. FD/Honeywell responded yes, the City has a total of $32 million in the bank. CM/DeStefano said that Council Members receive a copy of the investment portfolio every month that indicates FD/Honeywell's stewardship on the Council's behalf in investing all of those resources. The total amount hovers around $30-32 million and shows all of the different investment certificates and locations so that the Council can see what the earnings are. CM/DeStefano explained the Parks and Recreation budget and the results of moving all maintenance functions to Public Works. The remaining functions of the Parks and Recreation department budget include recreation, parks, Diamond Bar Center, etc. Conversely, the Public Works Department includes the offset of that reorganization. Last year the Council approved the reorganization plan as part of Packet Pg. 40 6.2.b MAY 16, 2017 PAGE 5 CC STUDY SESSION its budget. At that time staff explained that it would take about a year for everything to be worked out and that there would be refinements to personnel, maintenance, etc. Staff is almost at the conclusion of the fine-tuning process. Both departments have been reorganized, certain positions were added, others were reclassified and the costs for the maintenance operations have started to settled down as PWD/Liu's stewardship of that responsibility has gained ground. MPT/Low said it seemed to her that a lot was spent on the 4t" of July Celebration this year. CM/DeStefano explained that staff began bringing that concern to the City Council a few years ago. The City spends a tremendous amount of money on major public events that goes to benefit folks well beyond the City's borders. The Council, from a policy perspective, has overall been fine with that because the Council has not directed any changes. But as those events grow in popularity and cost, it becomes very expensive. The City Birthday Party is very expensive but is local. The Winter Snowfest is very expensive and many residents from nearby cities enjoy that event. The fireworks show is a very expensive event benefiting many cities in the area that do not provide fireworks events. FD/Honeywell referred the Council to Page 74. MPT/Low said that the fireworks show and the snowfest events are significant expenses which concerns her. In the prior years the Council has talked about the policy behind spending those monies. But this year in particular, the Council is talking about raising fees. So to her, the two things intersect and it seems like an appropriate time to come to a balance. M/Lin suggest implementing creative financing such as sponsorships. MPT/Low asked if it was an appropriate time to discuss this matter. CM/DeStefano said that the City needs revenues in order to continue to provide the basic staple of services (public safety, etc.). Council provides optional services like Parks and Recreation. Diamond Bar does not have to have a Parks and Recreation Department and the City needs money to feed all of those different beasts. There are only three ways to do it — one is to generate revenue from development (sales tax, property tax, developer fees, etc.) another is through taxing (property taxes, sales taxes, utility user taxes, etc.) or, reduce or change the level of services the City provides. There is nothing that says the City has to have a 4t" of July fireworks show at $129,000. Or, there could be six minutes of fireworks instead of 20 minutes the City typically provides. Council has a lot of options and if it wishes can adjust things. Last year staff recommended that the Halloween Haunt be eliminated Packet Pg. 41 MAY 16, 2017 PAGE 6 CC STUDY SESSION because it was a very expensive event for very few people and it was replaced with a Dog Park event which was half the price with five times the number of participants. Staff is recommending similar changes this year to the Candy Cane Craft Fair event which is another expensive event. There are some keystone events this and previous Councils have done year after year which does not necessarily mean the current Council owns those and has to move forward with them. Some of them are very expensive. Should there be a Birthday Party without carnival rides (saving $25,000), but the carnival rides add a particular element the public enjoys. These are financial and policy choices. FD/Honeywell said those particular items begin on Page 71 of the new budget document. C/Lyons felt that discussion of the programs would be a good Study Session topic. Council brought up the cost of the Bridal Show. CM/DeStefano said this is a different type of event because it actively promotes the Diamond Bar Center and is a huge marketing tool for the City where people are encouraged to come in and show their wares and the City gets about a third of the dollars it costs to put the show on. The rest of it should be considered marketing/advertising because there is a lot of wedding business generated as a result of the marketing efforts. M/Lin asked if there would be an opportunity for another study session on the budget. CM/DeStefano said that staff hoped the Council would adopt the budget on June 6. However, Council has the option of adopting it on June 20. CM/DeStefano said his suggestion would be because the Council is within 30 days of adopting the budget, that the Council conduct those study sessions and look at those items after the proposed budget is adopted. Council controls the budget expenditures. The only thing that will happen after the budget is adopted is what the City will be paying for the 4th Of July which will not be canceled. So the Council has plenty of time over the next few months to decide whether or not to have the Candy Cane Craft Fair in December, etc. Conveniently, that will be about the same time the Council will be looking at potential fees for recreation services so they will dovetail. CM/DeStefano said he would list this item for the June 6 Study Session and list it on the agenda for adoption or continuation to June 20. Public Comments: None 6.2.b Packet Pg. 42 MAY 16, 2017 PAGE 7 CC STUDY SESSION ADJOURNMENT: With no further business to come before the City Council, M/Lin recessed the Study Session at 6:33 p.m. to the Regular Meeting. Tommye Cribbins, City Clerk The foregoing minutes are hereby approved this day of 2017. Jimmy Lin, Mayor 6.2.b Packet Pg. 43 6.2.c MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 16, 2017 CLOSED SESSION: Public Comments: None. 5:00 p.m., Room CC -8 (Canceled) ► GOVERNMENT CODE SECTION 54967—PUBLIC EMPLOYEE APPOINTMENT Title: City Manager STUDY SESSION: 5:30 p.m., Room CC -8 ► CITY MANAGER'S DRAFT RECOMMENDED FY 2017-18 BUDGET - Discussion and Action CALL TO ORDER: Mayor Lin called the Regular City Council meeting to order at 6:38 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano reported that tonight's Study Session began at 5:30 p.m. The previously scheduled 5:00 p.m. Closed Session was canceled. Tonight was the second study session the City Council held regarding the proposed Fiscal Year 2017-18 budget, the details of which were presented by FD/Honeywell. The City Council asked many good questions, provided staff with homework and rescheduled the matter for another study session on June 6 as well as the potential for adoption that evening. PLEDGE OF ALLEGIANCE: C/Lyons led the Pledge of Allegiance INVOCATION: Pastor Luke Pamplin, Director of Young Adult Ministries, Evangelical Free Church of Diamond Bar, gave the invocation. ROLL CALL: Council Members Lyons, Tye, Mayor Pro Tem Low and Mayor Lin. Council Member Herrera was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Assistant City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Dianna Honeywell, Finance Director; Anthony Jordan, Parks Maintenance Superintendent; Ken Desforges, IS Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources/Risk Manager; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. Packet Pg. 44 6.2.c MAY 16, 2017 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano updated the Council on the Sycamore Canyon Park winter storm repair work. The January 18th through 23rd storm created significant damage to three portions of Sycamore Canyon Park. At the bottom of the park nearest the existing buildings the tot lot was flooded and the chips in that area were completely blown out by the creek overflowing with a lot of silt and dirt left behind. That significant rainfall which resulted in the creek bed overflowing also created a problem near the main bridge where part of the concrete was washed away. The upper part of Sycamore Canyon Park closer to Diamond Bar Boulevard suffered a major slope failure to the hillside trail and significant erosion under the stairway. Staff believes that the cost to repair all of the damage will be at least a million dollars. The total cost is under consideration based on design work and bids to complete the work. Since it was a result of the rainstorm and since the southern California area was declared a disaster area by the Governor and President, the City has been working with FEMA and the California Governor's Office of Emergency Services with respect to the restoration work. More importantly, the project would appear to be eligible for those federal dollars. The City has 60 days from about May 9 to submit the details and estimates of what staff believes it will require to fix the different parts of the park. Based on the conversations and regulations staff is hopeful that the City will receive a significant amount of the cost from the Federal government. Staff hopes to complete the playground area (lower portion of the park) by the end of this summer. The other two projects are more likely to be completed by mid to late 2018 once the design work, bid process and FEMA approval is obtained. While it can be a slow process, staff is working diligently to utilize the resources of the Federal government to protect the City's resources. C/Lyons agreed that the City should do everything possible to obtain FEMA money and wondered if the City needed contingency plans for the Concerts in the Park series. She is concerned about the playground area since it is heavily used by children during the concerts. CM/DeStefano said that staff is considering this issue. The concerts are scheduled to begin soon and depending upon the time within the Concerts in the Park season and when it gets dark, the area will not be able to be used due to damage. The area also tends to be a gathering spot for middle schoolers and teenagers. What staff will need to do is to secure that area and patrol the area to make sure people stay out of an area where they could be injured while the City is awaiting resources to repair the playground. Packet Pg. 45 MAY 16, 2017 3. PUBLIC COMMENTS: PAGE 3 CITY COUNCIL Pui Ching Ho, Diamond Bar Librarian, invited children to learn about the amazing lives of sea stars and hermit crabs as presented by the Blue Submarine on Saturday at 3:00 p.m. Space is limited so please register at the library. This program is sponsored by the Diamond Bar Friends of the Library. On Friday, May 26 at 11:00 a.m. the Library will offer a free ACT practice test to high school students. Exam results will be available on the day of the test. On Saturday, May 27 at 3:00 p.m. join in the celebration of Pacific -American Heritage Month with Hawaiian music. During the month of May all LA County libraries are waiving overdue fees and accumulated fines. To check out these and other programs, visit the website at www.colapublib.org. Many library programs are sponsored by The Friends of the Diamond Bar Library. 4. RESPONSE TO PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 City Council Special Closed Session — May 17, 2017 — 2:30 p.m., Public Employee Appointment (City Manager) Pursuant to Government Code Section 54957, Diamond Bar City Hall, Grand Conference Room, 21810 Copley Drive. 5.2 Planning Commission Meeting — May 23, 2017 — 7:00 p.m. — Windmill Community Room, 21810 Copley Drive. 5.3 Parks and Recreation Commission Meeting — May 25, 2017 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Memorial Holiday — City Offices closed Monday, May 29, 2017 in observance of the Memorial Holiday. City Offices reopen Tuesday, May 30, 2017 at 7:30 a.m. 5.5 City Council Meeting — June 6, 2017 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Lyons moved, MPT/Low seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera 6.2.c Packet Pg. 46 6.2.c MAY 16, 2017 PAGE 4 CITY COUNCIL 6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS AND ADOPT THE CONSENT CALENDAR. 6.2 APPROVED CITY COUNCIL MINUTES: (a) Study Session of May 2, 2017 (b) Regular Meeting of May 2, 2017 6.3 RATIFIED CHECK REGISTER DATED April 27, 2017 through May 10, 2017 totaling $933,328.82. 6.4 APPROPRIATED $57,083.41 OF VEHICLE MAINTENANCE AND REPLACEMENT FUND IN FY 2016-17 AND APPROVED THE PURCHASE OF ONE (1) 2017 FORD F-350XL CHASSIS CAB TRUCK WITH HARBOR TRADEMASTER BODY, TRUCK MOUNTED ARROW BOARD AND SAFETY LIGHTS, IN THE AMOUNT OF $57,083.41. 6.5 ADOPTED RESOLUTION NO. 2017-15(A), NO. 2017-16(B) AND NO. 2017-17(C) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICTS NO. 38, NO. 39 AND NO. 41 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 20, 2017 REGULAR MEETING. 6.6 APPROVED SECOND AMENDMENT TO CONTRACT WITH PUBLIC FINANCE STRATEGIES, LLC, DBA TBWB STRATEGIES. 7. PUBLIC HEARING: 7.1 SECOND READING OF ORDINANCE NO. 04(2017) AMENDING TITLE 15 OF THE DIAMOND BAR MUNICIPAL CODE TO ADOPT BY REFERENCE, TITLE 32, FIRE CODE, OF THE LOS ANGELES COUNTY CODE, AS AMENDED, WHICH CONSTITUTES AN AMENDED VERSION OF THE CALIFORNIA FIRE CODE, 2017 EDITION. BO/Tao stated that this is the follow up of the May 2 Council Meeting wherein the Fire Code was introduced for First Reading with the Public Hearing being scheduled for this evening. Every three years the Building Standards Codes are adopted from the State and in turn, any amendments that are scheduled from the cities are adopted locally. LA County is the City's fire authority and adopted their ordinance earlier this year. If these ordinances are not adopted, the City would have to adopt the State Code without modification which the County would then enforce. Staff recommends the City Council Open the Public Hearing, Receive Testimony, Close the Public Hearing and Approve for Second Reading by Title Only, waive full reading of the Ordinance and Adopt the Ordinance. Packet Pg. 47 6.2.c MAY 16, 2017 0 PAGE 5 M/Lin opened the Public Hearing at 6:56 p.m. CITY COUNCIL With no one present who wished to speak on this matter, M/Lin closed the Public Hearing at 6:56 p.m. C/Tye Moved, MPT/Low Seconded, To Approve Second Reading and Adopt Ordinance No. 04(2017) Amending Title 15 of the Diamond Bar Municipal Code to Adopt by Reference, Title 32, Fire Code of The Los Angeles County Code, as amended, which constitutes an amended version of the California Fire Code, 2017 Edition. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Lyons, Tye, MPT/Low, M/Lin NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera, COUNCIL CONSIDERATION: None. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lyons appreciates the work staff has done on the FY 2017-18 budget as well as, on the Fee Study as Council continues to ask for more details and clarification. On May 8 she and MPT/Low were pleased to represent the Council at the Charter ceremony of Diamond Bar's 4th Leo Club. Once again, the Diamond Bar Breakfast Lions have sponsored another Leo Club and the City appreciates the Lions Club for giving young people the opportunity to develop leadership skills and learn about community service. The community looks forward to the future contributions of the Leo's. Last Thursday she visited Armstrong Elementary School's program "A Walk through Time" where she enjoyed the many displays of student creativity. The fifth graders had displays of the American Revolution and the sixth graders had displays of Ancient Civilizations for truly significant learning. It was very enjoyable and a lot of fun. She congratulated the school principal Cynthia Sanchez, staff, parents and students on the event. Before Council meets again everyone will be celebrating Memorial Day and she encouraged everyone to remember Veterans and others who served our Country. She again spoke about "what's behind the fence" on Diamond Bar Boulevard because everyone is looking forward to the new Sprouts Market and the new Ross Clothing store and more restaurants, but the businesses behind the fence are still open and would appreciate continued patronage. C/Tye spent the weekend at a Contract Cities Seminar, the 58th Annual Municipal Seminar and 60th year of Contract Cities which was formed primarily to keep Sacramento out of the pockets of citizens by passing onerous legislation. There was a great presentation by Michele Hanisee, Deputy District Attorney and LA Sheriff's Department Chief Stephen Johnson regarding ramifications of AB 109, Packet Pg. 48 6.2.c MAY 16, 2017 PAGE 6 CITY COUNCIL Prop 57 and different things that have impacted these communities and filled the jails without the resources to take care of them. He believes that if Governor Brown continues to get his way things will continue to get worse before they get better and Contract Cities is on the watch and keeping track of things and holding legislators accountable for what is happening in this City. As a reminder, people are able to renew their passports at the Diamond Bar Library. He asked that tonight's meeting be adjourned in memory of Dave Spence, Councilman and former Mayor of La Ca6ada Flintridge who was very involved in the San Gabriel Valley. He was very involved for close to 30 years in his city, a past president of Contract Cities, involved in LAFCO, a representative to the JPIA, the Sanitation Districts, Vector Control, etc. He recently passed at the age of 80. MPT/Low echoed C/Lyons comments about the newly chartered Diamond Bar Leo's Club, which was a very fun event and a great opportunity to witness an additional service club being formed in the community. This particular Leo's Club is not tied to any school, so if there are any middle or high school students who want to get involved in public service, they can do so by joining this group. This particular Leo's Club takes kids from private schools, home schooling and both WVUSD and PUSD. A big shout out to leaders of the group who make it possible. She also attended the Armstrong School's open house activities. Principal Sanchez and her staff of dedicated teachers do a wonderful job with their students. As Pui Ching Ho reminded everyone, the month of May is the Asian -American and Pacific Islander Heritage month, a time when the achievements and contributions of Asian -Americans and Pacific Islanders are recognized. MPT/Low spoke about individuals who had overcome adversity and risen to be educated and productive citizens who gave back to their community. Thanks to all who have served and thanks to all Veterans who have served as we approach Memorial Day. M/Lin said he appreciates staff's hard work on the budget, especially, FD/Honeywell as the Council works its way through the process. It is always good to know that the City is in a healthy financial condition and in good hands. On May 4th he and C/Herrera attended the SCAG General Assembly in Palm Desert which was very interesting. The highlight was a driverless bus on its test run which he rode. On May 7 he attended the Diamond Bar High School Hand Bell Concert which was an amazing musical event. The highlight of the past two weeks was attending a breakfast at Maple Hill Elementary School which was a fun event. A five or six year-old boy sang the National Anthem. He was very impressed by how good he was and by the entire school, its teachers and students which gives him hope for Diamond Bar's future. ADJOURNMENT: With no further business to conduct, M/Lin adjourned the Regular City Council Meeting at 7:08 p.m. in memory of David Spence. Packet Pg. 49 MAY 16, 2017 PAGE 7 CITY COUNCIL Tommye Cribbins CITY CLERK The foregoing minutes are hereby approved this day of 2017. Jimmy Lin, MAYOR 6.2.c Packet Pg. 50 6.3 Agenda #: 6.3 Meeting Date: June 6, 2017 CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers {� TITLE: RATIFICATION OF CHECK REGISTER` DATED MAY 11, 2017 THROUGH MAY 31, 2017 TOTALING $ 988,823.92 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 988,823.92 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. DISCUSSION: The attached check register containing checks dated May 11, 2017 through May 31, 2017 for $ 988,823.92 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa On, -Ac c -of nti g ec nic n 6/612017 Packet Pg. 51 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 5!3112017 Attachments: 1. 6.3.a Check Register 6-6-17 2. 6.3.b Check Register List 6-6-17 6.3 Packet Pg. 52 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 11, 2017 through May 31, 2017 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Descri tion Amount General Fund $576,329.99 General Plan Revision Fund $29,948.66 Prop A - Transit Fund $94,251.57 Prop C - Transit Tax Fund $28,869.00 Intergrated Waste Management Fund $17,621.04 Cora Dev Block Grant Fund $38,520.30 LLAD 38 Fund $23,274.56 LLAD 39 Fund $22,311.08 LLAD 41 Fund $10,180.89 Used Motor Oil Blk Grant $895.50 Beverage Ctnr Recy Grant $7,985.77 Capital Imp Projects Fund $136,193.68 Self Insurance Fund $1,715.00 Vehicle Maint/Repl Fund $726.88 $988,823.92 Signed: Dianna Honeywell ' Finance Director 6.3.a Packet Pg. 53 ri SUNGARD PENTAMATION INC PAGE NUMBER; DATE; 05/31/2017 CITY OF DIAMOND BAR ACCTPA21 TIME; 10;58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 I Lo a Y V m a FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 10100 TOTAL 120663 120663 CHECK 05/11/17 ACCESSCO 05/11/17 ACCESSCO ACCESS CONTROL SECURITY ACCESS CONTROL SECURITY 0015333 0015333 SECURITY SVCS --WK 3/17 SECURITY SVCS -WK 4/28 0.00 0.00 939.75 1,432.00 0.00 2,371.75 10100 120664 05/11/17 ADANIJAG JAGU ADAM 001 FACILITY REFUND --DBC 0.00 100.00 10100 10100 TOTAL 120665 120665 CHECK 05/1]./17 YBARRAAL 05/11/17 YBARRAAL ALBERT YBARRA ALBERT YBARRA 0014095 0014095 REIMS-SCAN-NATOA RRIMB-NAB CDNP 0.00 0.00 150.00 268.04 0.00 418.04 10100 120666 05/11/17 ESTEVEZA ALFREDO ESTEVEZ 001 EMPLOYEE COMP LOAN 0.00 563.76 10100 120667 05/11/17 ALORROAM AMADO ALORRO 001 FACILITY REFUND--PTRSN 0.00 50.00 10100 120668 05/11/17 ARAMARK ARAMARK WORK APPAREL L U 0015556 SUPPLIES-P/WORKS 0.00 69.56 10100 120669 05/11/17 ARCIMAGI ARC IMAGING RESOURCES 0014070 ANNE, MAINT-PRINTER 0.00 1,600.00 10100 120670 O5/11/17 BARRETTT THOMAS BARRETT 0015350 CONTRACT CLASS -WINTER 0.00 240.00 10100 120671 05/11/17 BIGSTUDI BIG STUDIO INC 0015333 SUPPLIES -DBC 0.00 1,262.59 10100 120672 05/11/17 BISHOPJO JOHN E BISHOP 0015350 CONTRACT CLASS -SPRING 0.00 309.60 10100 120673 05/11/17 BONANNOS STEPHANIE 13ONANNo 001 RECREATION REFUND 0.00 81.60 10100 10100 TOTAL 120674 120674 CHECK 05/11/17 BST730 05/11/17 BST730 BOY SCOUT TROOP 730 BOY SCOUT TROOP 730 0015350 0015350 PROCEEDS --CITY B/DAY PROCEEDS -CITY B/DAY 0.00 0.00 233.00 233.00 0.00 466.00 10100 10100 10100 TOTAL 120675 120675 120675 CHECK 05/11/17 VALLEYCR 05/11/17 VALLEYCR 05/11/17 VALLEYCR BRIGHTVIEW LANDSCAPE SER BRIGHTVIEW LANDSCAPE SER BRIGBTVIEW LANDSCAPE SER 0015350 0015350 0015556 ADDL MAINT-CITY B/DAY ADDL MAINT-E/EGG HUNT ADDL MAINT-P/GROW PK 0.00 0.00 0.00 1,020.00 420.00 501.88 0.00 1,941.88 101.00 120676 05/11/17 CPPFINC CAL POLY POMONA FOUNDATI 0015350 EXCURSTON-TINY TOTS 0.00 449.00 10100 120677 05/11/17 CAPLANFR FRANK CAPLAN 007. RECREATION REFUND 0.00 81.60 10100 120678 05/11/17 CAPPOTNC CAPPO INC 1155515 MEMBERSHIP DUES 0.00 130.00 10100 120679 05/11/17 CARLOSKA KARYNNA CARLOS 001 FACILITY REFUND-REAGA 0.00 50.00 10100 10100 TOTAL 120680 1.20680 CHECK 05/11/17 CDW-G 05/11/17 CDW-G CDW GOVERNMENT CDW GOVERNMENT 0014070 0014070 COMP MAINT-I.T, SUPPLIES-T.T. 0.00 0.00 1,800.00 153.34 0.00 1,953.34 10100 17.0687. 05/11/1_7 CHEKARD7 SOFIYA CHEKARDZHIKOVA 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 17.0682 05/11/17 CHIK2AMOR KARA CHIKAMORI 001 RECREATION REFUND 0.00 81.60 10100 120683 05/11/17 CONSTHAR CONSTRUCTION HARDWARE CO 0015333 SUPPLIES -DBC 0.00 396.00 I Lo a Y V m a ri SUNGARD PENTAMATION INC PAGE NUMBER: DATE; 05/31/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170511 00:00:00.000' and '20170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 FUND -- 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION-------- SALES TAX AMOUNT 10100 120684 05/11/17 CRISTERR TERRIQUEZ CRISTTNA 001 FACILITY REFUND-M/HLL 0.00 50.00 10100 120685 05/11/17 DEARAUJO MICHAEL VAN ZELLER DEARA 2505510 PROF'.SVCS-INSPECTIONS 0.00 770.00 10100 120686 05/11/17 DELGADOK KATHLEEN DELGADO 001 RECREATION REFUND 0.00 62.00 10100 120687 05/11/17 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 PROF.SVCS-H/R 0.00 352.00 10100 120688 05/11/17 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-C/HALL 0.00 550.00 10100 120686 05/11/17 DFSFLOOR DFS FLOORING LP 0014093 CARPET MAINT-LIBRARY 0.00 TOTAL CHECK 1,$60.00 0.00 2,410.00 10100 120689 05/11/17 DIANACHO DIANA CHO & ASSOCIATES 1255215 CDBG SVCS --SR PROG 0.00 82.00 10100 1.20689 05/11/17 DIANACHO DIANA CHO & ASSOCIATES 1255215 CDBG PROG-SR PROG 0.00 TOTAL CHECK 82.00 0.00 164.00 10100 120690 05/11/17 DISCOVER DISCOVERY SCIENCE CENTER 1155515 FROG DELIVERY -APR 17 0.00 2,784.26 10100 120691 05/11/17 ECOFERTI ECOIERT INC 0015556 FERTIGATION SVCS -APR 0.00 290.00 10100 120692 05/11/17 EXCELLAN EXCEL LANDSCAPE INC 0015556 MONTHLY MAINT--PARK 0.00 325.00 1010D 120692 05/11/17 EXCELLAN EXCEL LANDSCAPE INC 1415541 MONTHLY MAINT--#41 0.00 4,143.87 10100 120692 05/11/17 EXCELLAN EXCEL LANDSCAPE INC 1385538 MONTHLY KAINT--438 0.00 10,848.00 .10100 120692 05/11/27 EXCELLAN EXCEL LANDSCAPE INC 1395539 MONTHLY MAINT-#39 0.00 11,610.95 TOTAL CHECK 0.00 26,927.$2 1.0100 120693 05/11/17 EXPRESSM EXPRESS MAIL CORPORATE A 0015210 EXPRESS MAIL -GENERAL O.DO 42.36 10100 120693 05/11/17 EXPRESSM EXPRESS MAIL CORPORATE A 001 E/MAIL-PL 2016-031 TOTAL CHECK 0.00 42.36 0.00 84.72 10100 120694 05/11/17 FERMINBT BILI, FERMIN 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 120695 05/11/17 FOLEYAUD AUDREY FOLEY 001 RECREATION REFUND 0.00 31.00 10100 120695 05/11/17 FOLEYAUD AUDREY FOLEY 001 RECREATION REFUND 0.00 TOTAL, CHECK 45.00 0.00 76.00 10100 120696 05/11/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS--HERITAGE ALAR 0.00 55.91 10100 120696 05/11/17 FRONTIER FRONTIER COMMUNICATIONS 0014030 PH.SVCS--CMGR FAX 0.00 10100 120696 05/11/17 FRONTIER FRONTIER COMMUNICATIONS 0015556 PH.SVCS--HERITAGE FAX 0.00 86.96 10100 120696 05/11/17 FRONTIER FRONTIER COMMUNICATIONS 0014093 PH.SVCS-C/H ELEVATOR 0.00 94,49 TOTAL CHECK 160.46 0.00 397.02 10100 120697 05/11/17 GARCIATI TILLIE GARCIA 001 RECREATION REFUND 0.00 31.00 10100 120698 05/11/17 GERRARDC CURTIS GERRARD OOI RECREATION REFUND 0.00 81.60 1.0100 120699 05/11/17 GFOA GFOA 0014050 MEMBERSHIP DUES -17/18 0.00 745.00 10100 120700 05/11/17 HAFFNERD DOROTHY HAFFNER 001 RECREATION REFUND 0.00 62.00 10100 120701 05/11/17 HAPENNEY DAVID HAPENNEY 001 RECREATION REFUND 0.00 81.60 2 Lo a Y V m a SUNGARD PENTA14ATION INC DATE: 05/31/2017 PAGE NUMBER: CITY OF DIAMOND BAR ACCTPA21 TIME: 10;58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: trannact.ck_date between '20170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 3 LO a Y V M a FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------- SALES TAX AMOUNT 10100 120702 05/11/17 HDLCOREN HDL COREN & CONE 0014050 CONTRACT SVCS-P/TAX 0,00 3,060.00 10100 120703 05/11/17 WHITECAP HDS WHITE CAP CONST SUPP 0015556 SUPPLIES -PARKS 0.00 270.D7 10100 10100 TOTAL 120704 120704 CHECK 05/11/17 HERNANGE GEORGE HERNANDEZ 05/11/17 14ERNANGE GEORGE HERNANDEZ 001 001 FACILITY REFUND -DBC FACILITY REFUND -DBC 0.00 0.00 500.00 588.00 0.00 1,088.00 30100 10100 10100 TOTAL 120705 120705 120705 CHECK 05/11/17 140MEDEPO HOME DEPOT CREDIT SERVIC 0014093 05/11/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015333 05/11/17 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015556 SUPPLIES -CITY HALL SUPPLIES -DBC SUPPLIES -PARKS 0.00 0.00 0.00 120.07 171.88 362:50 0-00 654.55 10100 120706 05/11/17 HUTINA TINA HU 001 RECREATION REFUND 0.00 330.00 10100 120707 05/11/17 HUIMICHA MICHAEL HUI 001 RECREATION REFUND 0.00 81.60 10100 120708 05/11/17 JOHNSONK KEITH JOHNSON 0015350 D.J SVCS -SR DANCE 0.00 354). OG 10100 120709 05/11/17 JUNMURPH MURPHY JUN 001 FACILITY REFUND -DSC 0.00 400,00 10100 120710 05/11/17 KASTDIEU DIEUWERTJE KAST 1155515 REIMB-SUPPLIES E/DAY 0.00 32,94 10100 10100 10100 TOTAL 120711 120717, 120711 CHECK 05/11/17 KENSHARD KENS HARDWARE, 05/11/17 KENSHARD KENS HARDWARE 05/11/17 KENSHARD KENS HARDWARE 0015333 0015556 0015350 SUPPLIES -DBC SUPPLIES -PARKS SUPPLIES -RECREATION 0,00 0.00 0.00 187.31 436.83 12.98 0.00 637.12 10100 120712 05/11/17 KIMLILY LILY KIM 001 RECREATION REFUND 0.00 81.60 10100 10100 10100 TOTAL 120713 120713 120713 CHECK 05/11/17 KNIGHTSO KNIGHTS OF COLUMBUS 05/11/17 KNIGHTSO KNIGHTS OF COLUMBUS 05/11/17 KNIGHTSO KNIGHTS OF COLUMBUS 0015350 0015350 0015350 PROCEEDS -CITY B/DAY PROCEEDS --CITY B/DAY PROCEEDS -CITY B/DAY 0,00 0.00 0.00 233.00 233.00 233.00 0.00 699.00 10100 120714 05/11/17 KNIGHTSO KNIGHTS OF COLUMBUS 0015350 REIMB-STAFF LUNCHES 0.00 233.00 10100 120715 05/11/17 LAMEVA EVA LAM 001 RECREATION REFUND 0.00 62.00 10100 120716 05/11/17 LELOC LOC LE 001 RECREATION REFUND 0.00 81.60 10100 120717 05/11/17 LIRICHAR RICHARD LI 001 RECREATION REFUND 0.00 62.00 10100 120718 05/11/17 LIAOCHEH CHEF HUI LIAO 001 FACILITY REFUND -DBC 0.00 1,050.00 10100 120719 05/11/17 LISBESHE SHERI LIEEBE 0015350 CONTRACT CLASS -SPRING 0.00 196.20 10100 120720 05/11/17 LINGAYAT ANAND RAO LINGAYAT 001 FACILITY RCFUND-DBC 0.00 850.00 10100 10100 120721 120721 05/11/17 LOOMIS LOOMiS 05/11/17 LOOMIS Loomis 0014050 0015333 COURIER SVCS -FINANCE COURIER SVCS -DBC 0.00 0.00 519.91 519.91 3 LO a Y V M a ri 6 SUNGARD PENTAMATION INC DATE: 05/31/2017 PAGE NUMBER: CITY OF DIAMOND BAR ACCTPA21 TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 u 4 ti a a+ N Y V fC IL FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 1,039.82 10100 120722 05/11/17 LOPEZHOP HOPE LOPEZ 001 RECREATION REFUND 0.00 62.00 10100 120723 05/11/17 LACASSES LOS ANGELES COUNTY ASSES 0014070 SBF ABSTRACT DATA 0.60 64,00 10100 10100 TOTAL 120724 120724 CHECK 05/11/17 05/11/17 POSTNET POSTNET LW POSTNET INC LW POSTNET INC 1155515 1155515 PRINT SVCS -EARTH DAY PRINT SVCS -BANNERS 0.00 0.00 106.27 511.13 0.00 617.40 10100 10100 TOTAL 120725 120725 CHECK 05/11/17 05/11/17 MERCURYD MERCURYD MERCURY DISPOSAL SYSTEMS MERCURY DISPOSAL SYSTEMS 1155515 1155515 RECYCLING-BULBS/BTTRS RECYCLING-BULBS/BTTRS 0.00 0.00 60.06 421.95 0.00 982.01 10100 120726 05/11/17 MITCMARY MARY MITCHELL 001 REFUND -PL 2017-70 0.00 491.24 10100 120727 05/11/17 MMASC MMASC 0014030 MMASC MTG-STAFF 0.00 120.00 10100 1D1o0 TOTAL 120728 120728 CHECK 05/11/17 05/11/17 MOBILEIN MOBILEIN MOBILE INDUSTRIAL SUPPLY MOBILE INDUSTRIAL SUPPLY 0015556 0015350 CYLINDER ARGON SUPPLIES -HELIUM o,60 0,06 8,00 93.00 0.00 101.00 10100 120729 05/11/17 MORENOTA TAWNY MORENO 001 RECREATION REFUND 0.00 62.00 10100 120730 05/11/17 OFFICEOF OFFICE OF THE STATE CONT 0014411 OFFSETS PROG--JAN-DEC 0.00 171.14 1.0100 lo1UD 10100 TOTAL 120731 120731 120731 CHECK 05/11/17 05/11/17 05/11/17 ORKININC ORKININC ORKININC ORKIN PEST CONTROL INC ORKIN PEST CONTROL INC ORKIN PEST CONTROL INC 00155.56 0015556 0015556 PEST CONTROL--S/CYN PK PEST CONTROL-PANTERA PEST CONTROL-S/CYN 0.00 0.00 0.00 66.06 89.23 66.06 0.00 221.35 10100 120732 05/11/17 PAPERREC PAPER RECYCLING & SHREDD 1155515 SHREDDING SVCS-E/DAY 0.00 750.00 10100 120733 05/11/17 PATELHIN HINESH PATEL 001 FACILITY REFUND -DBC 0.00 966,00 10100 120734 05/11/17 PAULSONM MELONY PAULSON 001 RECREATION REFUND 0.00 81,60 10100 120735 05/11/17 PENCOENG PENCO ENGINEERING INC 0015551 PROF.SVCS-PLAN CHECK 0.00 157.55 10100 120736 05/11/17 POLLARDB BEVERLY POLLARD 001 RECREATION REFUND 0.00 62,00 10100 120737 10100 120737 TOTAL CHECK 05/11/17 05/11/17 PSI PSI PROTECTION ONE INC PROTECTION ONE INC 0015333 0015556 ALARM SVCS-S/CYN ALARM SVCS-S/CYN 0.00 0.00 37.85 103.27 0.00 141.12 10100 120738 05/11/17 PYROCOMM PYRO COMM SYSTEMS INC 0015333 ALARM SVCS -DBC 0.00 135.00 10100 120739 05/11/17 QUANDENI DENISE QUAN 001 FACILITY REFUND -DHC 0.00 100.00 10100 120740 10100 120740 TOTAL CHECK 05/11/17 05/11/17 REGIONAL REGIONAL REGIONAL CHAMBER OF COMM REGIONAL CHAMBER OF COMM 00146].0 0014096 MTG-COUNCIL CONTRACT SVCS -APR 17 0.00 O,OD 50.00 1,000.00 o,00 1,050.00 4 ti a a+ N Y V fC IL cri 6 SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR PAGE NUMBER: TIME: 10;58:00 CHECK REGISTER - DISBURSEMENT FUND ACCTPA21 SELECTION CRITERIA; ct.ck date ACCOUNTING PERIOD: 11/171/17 T between '20170511 00:00:00.000' and '20170531 00:00:00.000' 5 00 Lo a Y V R a FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVTSION ------DESCRIPTION------ SALES TAX AMOUNT 10100 120741 05/11/17 REUELGRE GREGORY C REUEL 0014096 PROF.SVCS-REPRT UPDTE 0.00 1,500.00 10100 120742 05/11/17 RIGGINSS SIERRA RIGGINS 001 RECREATION REFUND 0.00 31.00 10100 120743 05/11/17 RKACONSU RKA CONSULTING GROUP 0015220 10100 BLDG & SFTY SVCS -MAR 0.00 70,666.55 120744 05/11/17 RODRCONS CONSUELO RODRIGUEZ 001 10100 FACILITY REFUND -DBC 0.00 1,050.00 10100 120745 05/11/17 ROJVONGP BEN RO,TVONGPAISAL 001 TOTAL 120745 CHECK 05/11/17 ROJVONGP BEN ROJVONGPATSAL 001 FACILITY REFUND-HRTGE 0,00 495.00 FACILITY REFUND-FII2TGE 0,00 200.00 10100 120746 05/11/17 SANTOSNI NILDA SANTOSFACILITY 0,00 695.00 10100 TOTAL 120746 CHECK 05/11/17 SANTOSNI NILDA SANTOS 001 DD1 REFUND-HRTGE 0.00 200.00 FACILITY REFUND-HRTGE 0.00 300.50 10100 120747 05/11/17 SCFUELS SC FUELS 0.00 500.50 10100 120747 05/11/17 SCFUELS SC FUELS 5205554 FUEL -All MAINT 0.00 284.79 10100 120747 05/11/17 SCFUELS SC FUELS 5205556 FUEL-PARKS/AEC 0.00 294,15 10100 120747 05/11/17 SCFUELS SC FUELS 5204093 FUEL -POOL VEH 0.00 80.84 TOTAL CHECK 5205230 FUEL -CODE ENFOR 0.00 67.10 10100 120748 05/11/17 SIEMENS SIEMENS INDUSTRY INC 0.00 726.88 0015554 TRAFFIC SIGNAL MAINT 0.00 4,215,93 10100 10100 120749 120749 05/11/17 SJC3CONS 05/11/17 SJC3CONS SJC 3 CONSULTING INC 1255215 HIP PROG-FEB 20170.00 TOTAL CHECK SJC 3 CONSULTING INC 1255215 HIP SVCS -JAN 2017 1,040,00 0.00 1,560.00 10100 120750 05/11/17 SOCIALVO SOCIAL VOCATIONAL SERVIC 0.00 2,600,00 10100 0015558 LITTER REMOVAL -APR 17 0.00 2,181,04 10100 120751 120751 05/11/17 SCE 05/11/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 10100 120751 05/11/17 SCE SOUTHERN CALIFORNIA EDIS 0015556 E ELECT SVCS -T CONTROL 0,00 0.00 175,62 10100 120751 05/11/17 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0 00 59,67 10100 120751 05/11/17 SCE SOUTHERN CALIFORNIA EDIS SOUTHERN 0015510 E ELECT SVCS-T/CONTROL 0.00 25.82 10100 120751 05/11/1'7 SCE CALIFORNIA EDIS SOUTHERN CALIFORNIA 1385538 EL$CT SVCS -DIST 3$ 0.00 264.99 119.43 10100 10100 7.20751 05/11/7.7 SCE EDIS SOUTHERN CALIFORNIA EDIS 1415541 1385538 ELECT SVCS -DIST 41 0.00 241.77 10100 120751 05/11/17 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS -DIST 38 0.00 464.87 TOTAL CHECK 120751 05/11/17 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS -DIST 39 0.00 420.81 ELECT SVCS -DBC 0.00 5,482.39 10100 120752 05/11/17 SPARKLET SPARKLETTS 0.00 7,255.37 10100 120752 05/11/17 SPARKLET SPARKLETTS 0015556 SURCHARGE O,DO 3.20 10100 120752 05/11/17 SPARKLET SPARKLETTS 0015556 SUPPLIES -WATER 0.00 8.99 TOTAL CHECK 0015556 EQ RENTAL -S/ CYN PK 0.00 12.00 10100 120753 05/11/17 ADELPHIA SPECTRUM BUSINESS 0.00 24.19 10100 120753 05/11/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS -DBC 98,43 10100 120753 05/11/17 ADILPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-B/CYN 0.00 D.00 219.99 10100 120753 05/11/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-B/CYN 0.00 223.28 10100 120753 05/11/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL .00 569.80 0014070 INTERNET SVCS-C/BALL 0 0.00 1,040.00 5 00 Lo a Y V R a vi eo SUNGARD PENTAMATION INC PAGE NUMBER DATE: 05/31/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:58:00 CHECK REGISTER --DISBURSEMENT FUND SELECTION CRITERIA; traRBact.ck_date between 120170511 00:00;00.000' and '20170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 6 Lo a Y V m a FUND - 001 -- GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVTSION ------DESCRIPTION------ SALES TAX AMOUNT 10100 120753 05/11/17 ADELPHIA SPECTRUM BUSINESS 0014070 INTERNET SVCS-C/HALL TOTAL CHECK 0.00 71.96 0.00 2,223.46 10200 120754 05/11/17 STANTECC STANTEC CONSULTING SERVI 0015551 TRFFC ENG SVCS -DBS 0.00 1,157.50 10100 120755 05/11/17 STERICYC STERICYCLE INC 1155515 WASTE PICK UP --DBC 0.00 29D.42 10100 120756 05/11/17 TASC TASC 0014060 FLEX ADMIN SVCS 0.00 115.84 10100 120757 05/11/17 THECOMDY THE COMDYN GROUP INC 0014070 GIS SUPPORT SVCS -4/14 0.00 1,399.24 10100 10100 120758 05/11/17 TORRESLA LAURA TORRES 001 RECREATION REFUND 0.00 31,00 TOTAL 120758 CHECK 05/11/17 TORRESLA LAURA TORRES 00.1 RECREATION REFUND 0,00 30,00 0.00 61.00 10100 10100 120759 05/11/17 TRANS TRANE SERVICE GROUP INC 0015333 MAINT SVCS -DSC 0.00 1,855,07 TOTAL 120759 CHECK 05/11/17 TRANS TRANE SERVICE GROUP INC 0015333 MAINT SVCS -DSC 0.00 3,262,70 0.00 5,137,77 10100 10100 120760 05/11/17 TREMCO TREMCO 0014093 COMP ROOF SVCS-C/HALL 0.00 2,891.00 10100 120760 120760 05/11/17 TREMCO TREMCO 0015333 COMP ROOF SVCS -DBC 0.00 2,891.00 TOTAL CHECK 05/11/17 TREMCO TREMCO 0015556 COMP ROOF SVCS -PARKS 0.00 2,693.00 0.00 8,675.00 10100 120761 05/11/17 BST'13D TROOP 730 0015350 REIMB-STAFF LUNCHES 0.0D 9.00 10100 120762 05/11/17 USHEALTH US HEALTHWORkS MEDICAL G 0014060 PRE-EMLYMNT PHYSICAL 0.00 221.00 10100 120763 05/11/17 VASQUEZK KAREN VASQUEZ 001 RECREATION REFUND 0.00 81.60 10100 120764 05/11/17 VASQLAWR LAWRENCE VASQUEZ 001 RECREATION REFUND 0.00 45.00 10100 120765 05/11/17 VERIZONW VERIZON WIRELESS 0014070 CELL CHRGS--PW/CS/CD 0.00 1,162.46 10100 120766 05/11/17 VISIONIN VISION TECHNOLOGY SOLUTI 0014070 MONTHLY HOSTING-C/WEB 0.00 180.00 10100 120767 05/11/17 GRAINGER W.W. GRAINGER INC. 0015556 SUPPLIES -PARKS 0.00 53.37 10100 10100 120768 05/11/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0,00 406.25 10100 12076E 05/11/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DSC 0,00 353.61 10100 120768 05/11/17 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0,00 446.29 120768 TOTAL CHECK 05/11/27 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0,Q0 505.67 0.00 1,711.82 10100 10100 120769 05/11/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -APR 17 0.00 720,60 10100 1.20769 05/11/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MATNT-APR 17 0.00 1,577,48 10100 120769 05/11/17 WFSTCOAS WEST. COAST ARBORISTS INC 0015558 WATERING SVCS -APR 17 0.00 1,080,90 120769 05/11/17 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT--APR 17 TOTAL CHECK 0.00 4,333.91 0.00 7,712.89 10100 120770 05/11/3.7 WCMEDIA WEST COAST MEDIA 0014095 AD -DBC MAY 17 0.00 500.00 6 Lo a Y V m a SUNGARD PENTAMATION INC DATE: 05/31/2017 PAGE NUMBER CITY OF DIAMOND BAR ACCTPA21 TIME: I0:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact,ck date between 120170511 00:00;00.000' and 120170531 00;00.00.000' ACCOUNTING PERIOD: 11/17 7 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 120771 05/11/17 PAETECCO WINDSTREAM 0014070 LONG DIST PH. SVCS 0.00 1,919.39 10100 120772 05/11/17 WONGJENN JENNIE WONG 001 FACILITY REFUND -DSC 0.00 500.00 10100 120773 05/11/17 WOODSTEP STEPHANIE WOOD 001 FACILITY REFUND-PNTRA 0.00 100,00 10100 120774 OS/11/17 XIAOLIME LIMEI XIAO 0015350 CONTRACT CLASS --WINTER 0.00 456.00 10100 120775 05/11/17 XUYE YE XU 001 RECREATION REFUND 0.00 340.00 10100 120776 05/11/17 YUJERRY JERRY YU 001 FACILITY REFUND--HRTGE 0.00 50.00 10100 120782 05/18/17 AGGCOMWE AGRICULTURAL COM WGHTS & 0014431 COYOTE CONTROL SVCS 0.00 1,705.86 10100 120783 05/18/17 AJILONST AJILON STAFFING SERVICES 0015510 TEMP SVCS -WK 5/07 0.00 900.00 10100 120784 05/7,8/17 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING GUARD SVCS 0.00 5,576.40 10100 120785 05/1B/17 DRIVERAL ALLIANT INSURANCE SERVIC 5104081 CRIME INS RENEWAL 0.00 1,715.00 10100 120786 05/18/17 AMERICAB AMERICAN CAB LLC 1135553 DIAMOND RIDE SVCS -MAR 0,00 26,474.00 10100 120787 05/18/17 ARAMARK ARAMARK WORK APPAREL & U 0015510 SUPPLIES-P/WORKS 0.00 161.96 10100 120788 05/18/17 BARLASNA NATLA ASAD BARLAS 0015210 PLNG COMM -4/25 0.00 65.00 10100 .120789 05/18/17 CAPTREYE CAPT. AL REYES 0014030 REIMB-COCA ANNL CONF 0.00 680.44 10100 120790 10100 120790 10100 120790 TOTAL CHECK 05/18/17 05/1B/17 05/18/17 REINBERG REINBERG REINBERG CNC PRINTWERKS CNC PRINTWERKS CNC PRINTWERKS 0014030 0614030 0014030 PRINT SVCSBUSCARDS PRINT SVCS -BUS CARDS PRINT SVCS -BUS CARDS 0.00 0.00 0.00 65.00 141.70 70.69 0.00 277.39 10100 120791 10100 120791 TOTAL CHECK 05/18/17 05/18/17 DENNTSCA DENNISCA CAROL A DENNIS CAROL A DENNIS 0015210 0014030 PROF.SVCS-PLNG COMM PROF.SVCS-CNCL MTG 0.00 O.OD 150.00 306,00 0,00 450,00 10100 120792 05/18/17 DKS DKS ASSOCIATES 0015554 ENG SVCS-JAN/FEB/MAR 0.00 2,340,00 10100 120793 05/18/17 DUNNEDWA DUNN EDWARDS CORPORATION 0015333 PAINT -DBL' 0.00 54,55 10100 120794 10100 120794 10100 120794 10100 120794 7.0100 120794 10100 120794 10100 120794 TOTAL CHECK 05/18/17 05/18/17 05/18/17 05/18/17 05/18/17 05/18/17 05/18/17 EXTERMIN EXTERMIN EXTERMIN EXTERMIN EXTERMIN EXTERMIN EXTERMIN EXTERMINETICS OF SO CAL EXTERMINETICS OF SO CAL EXTERMINETICS OF SO CAL EXTERMINETICS OF SO CAL EXTERMINETICS OF SO CAI, EXTERMINETICS OF SO CAI, EXTERMINETICS OF SO CAL 0015556 0015556 0015333 0015556 0014093 0014093 0015333 PEST CONTROL-PANTERA PEST CONTROL -HERITAGE PEST CONTROL -DBC PEST CONTROL -PETERSON PEST CONTROL-C/HALL PEST CONTROL-C/HALL PEST CONTROL -DBC 0.00 0.00 0.00 0.00 0,00 0.00 0,00 30.00 40.00 40.00 50.00 50.00 65.00 75.00 0.00 350.00 10100 120795 05/16/17 FARAGOFR FRANK A FARAGO 0015210 PLUG COMM -4/25 0,00 65.00 7 ri 6 SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170511 00;00:00.000' and 120170531 00:00:00.000, ACCOUNTING PERIOD: 11/17 ------DESCRIPTION------ FUND - 001 - GENERAL FUND 0.00 E/MAIL-PL 2015-145 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 120796 05/18/17 FEDEX FEDEX 001 10100 120796 05/18/17 FEDEX FEDEX 001 10100 120796 05/18/17 FEDEX FEDEX 001 10100 120796 05/18/17 FEDEX FEDEX 0014030 TOTAL CHECK ENGRAVING SVCS -BADGE 0.00 CONTRACT CLASS -WINTER 10100 120797 05/18/17 HARDYHAR HARDY & HARPER INC 0015554 10100 10100 120798 05/18/17 HINDERLI HINDERLITER DE LLAMAS & 0014050 TOTAL 120798 CHECK 05/18/17 HINDERLI HINDERLITER DE LLAMAS & 0614050 10100 10100 120799 05/18/17 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 TOTAL 120799 CHECK 05/18/17 KIMLEYHO KIMLEY HORN AND ASSOCIAT 2505510 10100 120800 05/18/17 LEEMINGA MING ALLEN LEE 0015350 10100 120801 05/18/17 LESTERLI LESTER LITHOGRAPH INC 0014095 10100 120802 05/18/17 LEVYLOUI LOUISE L LEVY 0015350 10100 120B03 05/18/17 LEWISENG LEWIS ENGRAVING INC. 0014030 10100 120804 05/18/17 LIESESHE SHERI LIEGE 0015350 10100 10100 120805 05/18/17 LACMTA LOS ANGELES COUNTY MTA 1125553 TOTAL 120805 CHECK 05/18/17 LACMTA LOS ANGELES COUNTY MTA 1125553 10100 120806 05/18/17 POSTNET LW POSTNET INC 1155515 10100 120807 05/18/17 MAHLKEJE JENNIFER LYNN MAHLKE 0015210 10100 120808 05/18/17 MARCS140T MARC SHOT THIS PHOTOGRAP 0014095 10100 10100 120809 05/18/7.7 GMGENERA MC GENERAL CONTRACTORS I 125 TOTAL 120809 05/18/17 GMGENERA MC GENERAL CONTRACTORS 1 1255215 CHECK 10100 120810 05/18/17 MCCRORYC CHARLES D MCCRORY 0014060 10100 120811 05/18/17 MCECORPO MCE CORPORATION 0015554 10100 120811 05/18/17 MCECORPO MCE CORPORATION 0015554 TOTAL CHECK 10100 120817. 05/1B/17 MIFNA MIFNA 001 10100 120812 05/18/17 MIFNA MIFNA 001 TOTAL CHECK 10100 120813 05/18/17 MIGLIACC RENATO MIGLIACCIG 0015350 ------DESCRIPTION------ SALES TAX E/MAIL-PL 2015-144 0.00 E/MAIL-PL 2015-145 0.00 E/MAIL-PL 2015-034 D.00 EXPRESS MAIL -GENERAL 0.00 0.00 ROAD MAINT SVCS -FEB 0.00 SALES TAX -2ND QTR 0.00 AUDIT SVCS -SALES TAX 0.00 0.00 T/CONTROL SYS -APR 17 0.00 T/CONTROL SYS --JAN 0.00 0.00 CONTRACT CLASS -SPRING 0.00 PRINT SVCS-DBCONN 0.00 CONTRACT CLASS --SPRING 0.00 ENGRAVING SVCS -BADGE 0.00 CONTRACT CLASS -WINTER 0.00 MTA PASSES -MAY 2017 0.00 CITY SUBSIDY -MAY 207.7 0.00 0.00 PRINT SVCS -POSTERS 0.00 PING COMM ---4/25 0.00 PROF.SVCS-P/INFO 0.00 RETENTIONS PAYABLE 0.00 CDBG HIP --3129 F/FIELD 0.00 0.00 PROF.SVCS-H/R 0.00 RIGHT-OF-WAY MAINT 0.00 VEGETATION CONTROL 0.00 0.00 FACILITY REFUND -DHC 0.00 FACILITY REFUND -DEC 0.00 0.00 CONTRACT CLASS -SPRING 0.00 PAGE NUMBER; ACCTPA21 AMOUNT 44.26 44.26 1D6.9B 143.84 339.34 2,920.00 900.00 2,849.22 3,749.22 8,454.30 10,920.24 19,374.54 912.00 9,375.07 395.04 26.82 60.D0 947.20 236.80 1,184.00 224.03 65.00 1,625.00 -925.00 18,500.00 17,575.00 1,700.00 1,222.21 10,913.16 12,135.37 74.00 1,440.00 1,514.00 316.80 8 tO SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ck date between 120170511 00:00:00.000, and 120170531 00:00:00.000, ACCOUNTING PERIOD: 11/17 -----DESCRIPTION------- FUND - 001 - GENERAL FUND 0.00 CONTRACT CLASS -SPRING CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 120814 05/18/17 MOKKENNE KENNETH MOK 0015210 10100 120815 05/18/17 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 10100 120816 05/18/17 MCC MUNICIPAL CODE CORPORATT 0014030 10100 120817 05/18/17 OFFICESO OFFICE SOLUTIONS 0014030 10100 120817 05/18/17 OFFICESO OFFICE SOLUTIONS 001551.0 10100 120817 05/18/17 OFFICESO OFFICE SOLUTIONS 0015350 10100 120817 05/18/17 OFFICESO OFFICE SOLUTIONS 0014050 10100 120817 05/18/17 OFFICESO OFFICE SOLUTIONS 0015333 TOTAL CHECK 10100 120818 05/18/17 PENCOENG PENCO ENGINEERING INC 001 10100 120818 05/18/17 PENCOENG PENCO ENGINEERING INC 001 10100 120818 05/1B/17 PENCOENG PENCO ENGINEERING INC 001 .TOTAL CHECK 10100 120819 05/18/17 PSI PROTECTION ONE INC 0014093 10100 120820 05/18/17 RTSC REGIONAL TAP SERVICE CEN 1125553 10100 1.20820 05/18/17 RTSC REGIONAL TAP SERVICE CEN 1125553 10100 120820 05/18/17 RTSC REGIONAL TAP SERVICE CEN 1125553 10100 120820 05/18/17 RTSC REGIONAL TAP SERVICE CEN 1125553 TOTAL CHECK 10100 120821 05/18/17 RUIZESTA ESTABAN RUIZ 0015350 10100 120822 05/18/17 SCSIGNS S C SIGNS & SUPPLIES LLC 0015554 10100 120823 05/18/17 SASECOMP SASE COMPANY INC 0015554 10100 120824 05/18/17 SASSILAM LAMYAA SASSI 001 10100 120825 05/18/17 SILLETTO JAMIE SILLETTO 001 10100 120826 05/18/17 SCAQMD SO COAST AIR QUALITY MGT 0014030 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 10100 120827 05/18/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 TOTAL CHECK -----DESCRIPTION------- SALES TAX PING COMM -4/25 0.00 CONTRACT CLASS -SPRING 0.00 PUBLICATIONS-C/CLERK 0.00 SUPPLIES-CMGR 0.00 SUPPLIES-P/WORKS 0.00 SUPPLIES-REC 0,00 SUPPLIES -FINANCE 0.00 SUPPLIES -DBC 0 00 PROF.SVCS-PR 14-5020 ADMIN FEE -PR 14-5020 ADMIN FEE -PR 14-5020 ALARM SVCS-C/IIALL COMMTSSION-APR 2017 REFUND -APR 2017 TAP SVCS -APR 2017 CITY SUBSIDY -APR 2017 RENTAL -PHOTO BOOTH SUPPLIES -RD MAINT SIDEWALK MAINT--P/WKS RECREATION REFUND RECREATION REFUND MTG FACILITY RNT-STUN ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL ELECT SVCS-T/CONTROL 10100 05/18/17 THESAUCE THE SAUCE CREATIVE SERVI 0015510 SUPPLIES-P/WORKS 05/18/17 WINDMILL THE WINDMILL 0014095 AD-FEB/MAR 05/18/17 TIPPITOE TIPPI TOES WEST SAN GA3R 0015350 CONTRACT CLASS -SPRING 120828 10100 120829 10100 120830 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 G.00 0.00 0.00 0.00 0.00 PAGE NUMBER; ACCTPA21 AMOUNT 65.00 540.00 3,089.15 1,086.50 247.82 293.07 89.33 210.40 1,927.12 127.50 -22.95 22.95 127.50 28.96 -639.60 -170.00 17,145.80 4,344.20 20,680.40 350.00 1,137.53 4,994.91 320.00 42.00 2,319.38 457.23 825,27 2,527.37 52.92 198.19 81.81 4,142.79 182.70 400.00 1,812.00 9 04 CD aY a Y V m a SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR TIME; 10;58;00 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 FUND - 007. - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 120831 05/18/17 USHEALTH US HEALTIRVORKS MEDICAL G 0014060 10100 120832 05/18/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10100 120832 05/18/17 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 TOTAL CHECK 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 10100 120833 TOTAL, CHECK 10100 120834 10100 120835 10100 120837 10100 120838 10100 120839 10100 120840 10100 120840 10100 120840 TOTAL CHECK 10100 120841 1.0100 120847. 10100 120843 10100 120844 10100 120844 TOTAL CHECK 101_00 120845 10100 120846 10100 120846 TOTAL CHECK 10100 120847 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/16/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 00.1 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL, 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WILLDANG WILLDAN GEOTECHNICAL 001 05/18/17 WOLFERAY RAYMOND WALTER WOLFE 001521C 05/18/17 WRIGHTP PAUL WRIGHT 0014030 05/25/17 AFLAC AFLAC 001 05/25/17 AGIACADE AGI ACADEMY CORP 0015350 05/25/17 AJILONST AJILON STAFFING SERVICES 0015510 05/25/17 ALBERTSO ALBERTSONS LLC 0015333 05/25/17 ALBERTSO ALBERTSONS LLC 0015350 05/25/17 ALBERTSO ALBERTSONS LLC 0015350 05/25/17 ALFAROPA PATRICIA ALFARO 001 05/25/17 CENTERIC ARTESIA ICE SKATING TRAI 0015350 05/25/17 AWWALFAT FATEN AWWAL 001 05/25/17 BASHFORD BASHFORD ENTERPRISES 1255215 05/25/17 BASHFORD BASHFORD ENTERPRISES 125 05/25/17 BREAUXKA KATHY BREAUX 0015350 05/25/17 CTFINC C.T. & F., INC 2505510 05/25/17 CTFINC C.T. & F., INC 2505510 05/25/17 CASTOSCA OSCAR R CASTILLO 0014095 ------DESCRIPTION----- PRE-EMPLYMNT PHYSCL 5/19/17-P/R DEDUCTION 5/19/17 -LOAN REDUCTIO PROF.SVCS-PR 16-2882 PROF.SVCS-PR 16-2759 PROF.SVCS-PR 16-115 PROF.SVCS--PR 16-2759 ADMIN FEE -PR 16-2882 ADMIN FEE -PR 16-2759 ADMIN FEE -PR 16-115 ADMIN FEE -PR 16-2759 ADMIN FEE -PR 16-2759 ADMIN FEE -PR 16-2882 ADMIN FEE -PR 16-2759 ADMIN FEE -PR 16-115 PING COMM -4/25 A/V SVCS-CNCL MTC MAY 2017-SUPP INS PRE CONTRACT CLASS -SPRING TEMP SVCS -WK 5/14/17 SUPPLIES -DBC SUPPLIES -SR PROG SUPPLIES -CITY B/DAY FACILITY REFUND-PTRSN CONTRACT CLASS -SPRING FACILITY REFUND-REAGA CDBG PROG-417 D/HILL RETENTIONS PAYABLE CONTRACT CLASS -SPRING RETENTIONS PAYABLE MOD PROD-DBB/MAPLE HL PROF.SVCS-PHOTOGRAPHY PAGE NUMBER: 10 ACCTPA21 SALES TAX AMOUNT 0.00 663.00 0.00 6,108.30 0.00 3,454.90 0.00 9,563.20 0.00 800.00 0.00 600.00 0,00 400,00 0,00 1,000.Go 0.00 144.00 0.00 180.00 0.00 72.00 0.00 108.00 0.00 -180.00 0.00 -144,00 0.00 -108,00 0.00 -72.00 0.00 2,800,00 0.00 65,00 0.00 350.00 0.00 2,192.03 0.00 391.20 0.00 1,000.00 0.00 83.68 0.00 379.35 0.00 653.64 0.00 1,116.67 0.00 50,00 0.00 222.00 0,00 50.00 0.00 16,916.65 0.00 --890.35 0.00 16,026.30 0.00 103.20 0.00 -4,469,09 0,00 119,181,80 0.00 114,712,71 0.00 350.00 ri SUNGARD PENTAMATION INC DATE; 05/31/2017 PAGE NUMBER: 11 CITY OF DIAMOND BAR ACCTPA21 TIME: 3.0:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUN'T'ING PERIOD: 11/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -------DESCRIPTION------- SALES TAX AMOUNT 10100 120848 05/25/17 CHIANGHS HSIN JUNG CHIANG 001 RECREATION REFUND 0.00 52.00 10100 120849 05/25/17 CHOHYEON HYEON JU CHO 001 RECREATION REFUND 0.00 360.00 10100 120850 05/25/17 CHOUANDR ANDREW B CHOU 0015350 CONTRACT CLASS -SPRING 0.00 60.00 10100 10100 TOTAL 120851 120851 CHECK 05/25/17 05/25/17 REINBERG REINBERG CNC PRINTWERKS CNC PRINTWERKS 0014030 0014030 PRINT SVCS -BUS CARDS PRINT SVCS -CERT HLDRS 0.00 0.00 92.44 1,327,84 0.00 1,420.28 10100 120852 05/25/17 DELEONCY CYNTHIA DELEON 001 FACILITY REFUND -DBC 0.00 100.00 10100 10100 TOTAL 120853 120853 CHECK 05/25/17 05/25/17 DIANACHO DIANACHO DIANA CHO & ASSOCIATES DIANA CHO & ASSOCIATES 1255215 1255215 CDBG ADMIN SVCS -APR CDBG ADMIN-MIN1 PARKS 0.00 0.00 164.00 1,066.00 0.00 1,230.00 10100 120854 05/25/17 DKS DKS ASSOCIATES 250SSIO MEDIAN MOD-DBB/M/HILL 0.00 1,336.43 10100 120855 05/25/17 DMPR4LLC DMPR 4 LLC 0014030 STORAGE RENTAL -JUN 17 0.00 1,522.00 10100 10100 TOTAL 120856 120856 CHECK 05/25/17 05/25/17 EVERITTD EVERITTD DENISE EVERITT DENISE EVERITT 001 001 FACILITY REFUND-S/CYN FACILITY REFUND-S/CYN 0.00 0.00 25.00 50.00 0.00 75.00 10100 120857 05/25/17 FEDEX FEDEX 0014030 EXPRESS MAIL --GENERAL 0.00 30.29 10100 120858 05/25/17 FEHRPEER FEHR & PEERS 0015551 SIGNAL SYS-NOV 2016 0.00 2,535.98 101.00 120859 05/25/17 FELICCIA ANTHER FELICCIA 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 10100 TOTAL 120860 120860 CHECK 05/25/17 05/25/17 CATEWAYC CATEWAYC GATEWAY CORPORATE GATEWAY CORPORATE CENTER CENTER 0014093 0014093 CAPITAL CONTRIBUTION ASSOCIATION DUES 0.00 0.00 184.00 1,601.00 0.00 1,785.00 10100 120851 05/25/17 IVHS HUMANE SOCIETY OF POMONA 0014431 ANIMAL CONTROL, SVCS 0.00 13,333.33 10100 120862 05/2.5/17 IMPACTSI IMPACT SIGNS 0014095 PRINT SVCS -BANNERS 0.00 391.50 10100 120863 05/25/17 IROEC IROEC/OCBSA 0015350 EXCURSION -DAY CAMP 0.00 1,425.00 10100 120864 05/25/17 JIANGYAN YAN JIANG 001 RECREATION REFUND 0.00 690.00 10100 120865 10100 120865 TOTAL CHECK 05/25/17 05/25/17 JOEGONSA JOEGONSA JOE A. GONSALVES & JOE A. GONSALVES & SON I SON 10014030 0014030 LEGISLATIVE SVCS -JUN QUARTERLY FILING G. 00 0.00 3,000.00 45.00 0.00 3,045.00 10100 120866 10100 120866 TOTAL CHECK 05/25/17 05/25/17 LEEJINA LEEJINA JINA LEE JINA LEE 001 001 RECREATION REFUND RECREATION REFUND 0.00 0.00 855.00 192,00 0.00 1,047,00 10100 220867 05/25/17 WENDYLEU WENDY LEUNG 001 FACILITY REFUND --DBC 0.00 1,400.00 vi eo SUNGARD PENTAMATION INC PAGE NUMBER: 12 DATE: 05/31/2017 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:58:00 CHECK REGISTER -- DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 U) to 6 IL N Y V IL FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 120868 05/25/17 LIUYIHAN YIHANG LIU 001 RECREATION REFUND 0.00 165.00 10100 120869 05/25/17 LOERAMIC MICHELLE LOERA 001 FACILITY REFUND -DRC 0.00 400.00 10100 120870 05/25/1.7 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE SVCS 0.00 4,929.15 10100 120871 05/25/17 MANCIAAN ANITA MALACIA 001 RECREATION REFUND 0.00 165.00 10100 120872 05/25/17 MASSINTE MASS INTERACT 0015333 GOGGLE VIRTUAL TOUR 0.00 2,800.00 10100 120873 05/25/17 GMGENERA MC GENERAL CONTRACTORS I 1255215 RETENTIONS PAYABLE 0.00 925.00 10100 120874 05/25/17 METROLIN METROLINK 1125553 CITY SUBSIDY -MAY 17 0.00 13,610.80 10100 120874 05/25/17 METROLIN METROLINK 1125553 METROLINK PASSES -MAY 0.00 54,443.20 TOTAL, CHECK 0.00 68,054.00 10100 120875 05/25/17 ONGMIRAN MIRANDA ONG 001 FACILITY REFUND-HRTGE 0.00 200.00 10100 120876 05/25/17 PAPERREC PAPER RECYCLING & SHREDD 1155515 PAPER RECYCLING--C/HLL 0.00 55.00 10100 120877 05/25/17 PPINC PROJECT PARTNERS INC 0015551 ENG SVCS -APR 2017 0.00 15,950.00 10100 120878 05/25/17 PSTINC PUBLIC SAFETY TECHNOLOGI 0014411 RECERT-RADAR/LIDAR 0.00 75.00 10100 120879 05/25/17 PUBLICST PUBLIC STORAGF #23051 0014030 STORAGE RENTAL -JUN 17 0.00 350.00 10100 120880 05/25/17 RESPICIO KATRINA RESPICIO 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 120881 05/25/17 SIMPSONA SIMPSON ADVERTISING INC 0014095 GRAPHIC DESIGN SVCS 0.00 1,765.00 10100 120882 05/25/17 SCAG SOUTHERN CALIFORNIA ASSC 001 DUES ASSESSMNT-17/18 0.00 5,56(5.00 10100 120883 05/25/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 385.59 10100 120883 05/25/17 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 511.49 TOTAL CHECK 0.00 897.08 10100 120884 05/25/2.7 SPARKLET SPARKLETTS 0014030 WATER SUPPLIES-C/HLI 0.00 218.01 10100 120884 05/25/17 SPARKLET SPARKLETTS 0014030 EQ REN'T'AL-C/HALL 0.00 2.99 TOTAL CHECK 0.00 221.00 10100 120885 05/25/17 STANDARD STANDARD INSURANCE COMPA 001 JUNE 17-SUPP LIFE INS 0.00 618.00 10100 120885 05/25/17 STANDARD STANDARD INSURANCE COMPA 001 JUNE 17LIFEINS PREM 0.00 970.43 10100 120885 05/25/17 STANDARD STANDARD INSURANCE COMPA 001 JUNE 17-STD/LTD 0.00 2,129.28 TOTAL, CHECK 0.00 3,717.71 1.0100 120886 05/25/17 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS -SPRING 0.00 3,686.20 10100 120887 05/25/17 TAITDAVI THE TAIT GROUP INC 00I5551 ST FREIGHT PLN 57/60 0.00 2,800.00 10100 120888 05/25/17 THOMSONW THOMSON WEST 0014030 PUBLICA`T'IONS-CODE UPD 0.00 291.48 U) to 6 IL N Y V IL ai co SUNGARD PENTAMATION INC DATE: 05/31/2017 TIME: 10:58:00 CITY OF DIAMOND BAR CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact,ck date between 12017051.1 00:00:00.000' and 120170531 00:00;00.000' ACCOUNTING PERIOD: 11/17 PAGE NUMBER: 13 ACCTPA21 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------ SALES TAX AMOUNT 10100 120889 05/25/17 TIPPITOE TIPPI TOES WEST SAN CABR 0015350 CONTRACT CLASS -SPRING 0.00 720.00 10100 120890 05/25/17 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 291.00 10100 120691 05/25/17 WALNUTHS WALNUT HIGH SCHOOL CHOIR 001 FACILITY REFUND -DBC 0,00 350.00 101.00 10100 120892 05/25/17 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS -DIST 41 0.00 10100 120892 05/25/17 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS -DIST 39 0.00 5,315.46 10100 120892 05/25/17 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 0.00 9,799.53 10100 120892 120892 05/25/17 WVWATER WALNUT VALLEY WATER DIST 0015556 WATER SVCS -PARKS 0.00 10,236.60 25,168.10 10100 120892 05/25/17 05/25/17 WVWATER WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS -DBC 0.00 363,29 101D0 120892 05/25/17 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS -DIST 38 0.00 620.24 TOTAL CHECK WALNUT VALLEY WATER DIST 0014093 WATER SVCS -CITY HALL 0.00 505.36 0.00 52,008.58 10100 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COMM DEV 0.00 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16-221 0.00 748.86 932.26 10100 120893 120893 05/25/17 05/25/17 WOODRUFF WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 15-044 0.00 228.80 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 15-253 0,00 3.74 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 15-253 0.00 20,80 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 11-211 0.00 26.21 10100 120693 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16-174 0.00 26.21 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 13-138 0.00 29,85 10100 120B93 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 15-043 0.00 37.44 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 15-044 0.00 41.18 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -INFO SYS 0.00 41.60 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -FINANCE 0.00 62.40 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -B/R 0.00 104,00 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-C/GARDENA 0.00 127,00 10100 120893 05/2.5/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 16--174 0.00 145.60 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 11--211 0.00 145,60 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 13--138 0.00 166.40 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS -PL 15-043 0.00 208.00 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL I5-044 0.00 --41.18 10100 120893 05/25/17 WOODRi1FF WOODRUFF SPRADLING & SMA 001 ADMIN PEES -PL 15-043 O.OD -37.44 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 13-138 0.00 -29.95 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 11-211 0.00 -26.21 •10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16-174 0.00 -26.21 10100 120893 05/25/17 WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 15-253 0.00 -3,74 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 ADMIN FEES -PL 16-221 0.00 -932.26 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -GENERAL 0.00 3,036.80 10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-CMGR 0.00 3,307.20 .10100 120893 05/25/17 WOODRUFF WOODRUFF SPRADLING & SMA 001 LEGAL SVCS --PL 16-221 0.00 5,179,20 10100 120893 05/25/17 WOODRUFF WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -COUNCIL 0.00 1,809.60 10100 120893 05/25/17 WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-P/WORKS 0.00 1,497,60 10100 120893 05/25/17 WOODRUFF WOODRUFF. SPRADLING & SMA 001402.0 LEGAL SVCS -YMCA 0.00 1,663,40 TOTAL CHECK WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS-MILLENIUM 0.00 1,394.60 0.00 19,887,40 10100 120894 05/25/17 YOUNGREM YOUNG REMBRANDTS CORP 0015350 CONTRACT CLASS -SPRING 0.00 192.00 10100 120895 05/25/17 ZHANGSON SONJA ZHANG 001 RECREATION REFUND 0.00 855.00 ri 6 SUNGARD PENTAMATION INC DATE; 05/31/2017 CITY OF DIAMOND BAR PAGE NUM13ER: 14 TIME: 10:58:00 ACCTPA21 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ck date between 120170511 00:00:00.000' and '20170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 120896 05/25/17 ZHOUYAN YAN ZHOU 001 RECREATION REFUND 0.00 10100 120898 05/31/17 MAR`I'INCH MARTIN & CHAPMAN CO 0014030 POSTAGE -NOTICE OF CHG 0.00 1,030.00 10100 10100 PP10/17 PP10/17 05/18/17 05/18/17 PERSRETI PERSRETI PERS RETIREMENT 001 RETIRE CONTRIB--PEPRA 0.00 11,700.00 191,06 loloo PP10/17 05/18/17 PERSRETI PERS RETIREMENT PERS RETIREMENT 001 RETIRE CONTRIB-EE 0.00 229.42 TOTAL CHECK 001 SURVIVOR BENEFIT 0.00 8.00 0.00 428,48 10100 10100 10 -PP 17 10 -PP 17 05/18/17 05/18/17 PAYROLL PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-09/PP 17 0.00 168,781.44 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-09/PP 17 0.00 4,333.17 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-09/PP 17 0.00 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-09/PP 17 0.00 .3,567.47 11,754.98 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 136 P/R TRANSFER-09/PP 17 0,00 959.60 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-09/PP 17 0.00 479.79 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-09/PP 17 0.00 479.79 10100 10 -PP 17 05/18/17 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER--09/PP 17 0.00 1,172.47 TOTAL CHECK PAYROLL TRANSFER 113 P/R TRANSFER--09/PP 17 0.00 -1,172.47 0.00 190,356.24 10100 92503135 05/18/17 EDD EMPLOYMENT DEVELOPMENT D 0014060 UNEMPLOYMENT BENEFIT C 0.00 118.00 10100 PP 10/17 05/18/17 TASC TASC 001 P/R DEDUC-FLEX SPENDIN 0.00 1,252.78 10100 10100 PP 10-17 PP 10-17 05/18/17 05/18/17 PERSRETI PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 977.21 10100 PP 10-17 05/18/17 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE O.00 27,275.66 TOTAL CI4ECK PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 48.36 0.00 28,301.23 TOTAL CASH ACCOUNT 0.00 949,993.99 TOTAL FUND 0.00 949,993.99 ri 6 SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR PAGE NUMBER: 15ACCTPA21 TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact,ek_date between '20170511 00:00:00.000' and '20170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 00 to 6 IL N Y V IL FUND - 015 - GENERAL PLAN REVISION FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------- SALES TAX AMOUNT 10100 10100 120836 05/16/17 DYETTBHA DYETT & BHATIA, URBAN & 0155210 PROF,SVCS-GENERAL PLN 0.00 9,965,15 TOTAL CHECK 120836 05/18/17 DYETTBHA DYETT & BHATIA, URBAN & 0155210 PROF,SVCS-GENERAL PLN 0.00 19,983,51 0.00 29,948.66 TOTAL CASH ACCOUNT 0.00 29,948.66 TOTAL FUND 0.00 29,948,66 00 to 6 IL N Y V IL ai 6 SUNGARD PENTAMATION INC DATE: 05/31/2017 CITY OF DIAMOND BAR TIME: 10:58:00 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120170511 00:00:00.0001 and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 PAGE NUMBER; 16 ACCTPA21 SALES TAX FUND - 160 - USED MOTOR OIL BLK GRT 0.00 759.80 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION- 10100 120777 05/11/17 ADAPTCON ADAPT CONSULTING INC 1605516 SUPPLIES --USED OIL 10100 120778 05/11/17 GEOPLAST CEO PLASTICS 1605516 SUPPLIES --USED OIL TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER; 16 ACCTPA21 SALES TAX AMOUNT 0.00 135.70 0.00 759.80 0.00 895.50 0.00 B95.50 M 6 SUNGARD PENTAMATION INC NU GE PAMBER: 17 DATE: 05/31/2017 CITY OF DIAMOND BAR ACNUMBER: TIME: 10:58:00 CI4ECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact.ck_date between 120170511 00:00:00.000' and 120170531 00:00:00.000' ACCOUNTING PERIOD: 11/17 FUND - 161 - BEVERAGE CTNR RELY GRT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 120779 05/11/17 CIVICPUB CIVIC PUBLICATIONS INC 1615516 AD -BEVERAGE CNTR GRNT 0.00 4,9B7.00 10100 120780 05/11/17 ULINEINC ULINE INC 1615516 SUPPLIES -RECYCLING 0.00 1,701.86 10100 120781 05/11/17 WASTEZER WASTE ZERO INC 1615516 USE TAX O.OD 20.39 10100 TOTAL 12.0781 CHECK 05/11/17 WASTEZER WASTE ZERO INC 1615516 SUPPLIES --RECYCLING 0.00 333.50 0.00 353.89 10100 120897 05/25/17 ULINEINC ULINE INC 1615516 SUPPLIES -RECYCLING 0.00 943.02 TOTAL CASH ACCOUNT 0.00 7,985.77 TOTAL FUND 0.00 7,985.77 TOTAL REPORT 0.00 988,823.92 Agenda #: 6.4 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers {� TITLE: TREASURER'S STATEMENT FOR APRIL 2017 RECOMMENDATION: Approve. FINANCIAL IMPACT: No Fiscal Impact 6.4 AGENDA REPORT BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: REVIEWED BY: "a WAS frz Arm anna oneywell, Finan irector 5/3012017 Packet Pg. 71 Attachments: 1. 6.4.a April 2017 Treasurer's Report 2. 6.4.b April 2017 Investment Portfolio Summary 6.4 Packet Pg. 72 CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF APRIL 30, 2017 BEGINNING CASH BALANCE $32,270,864.98 CASH RECEIVED Cash Receipts $3,509,527.59 Total Cash Received $1,867,420.96 $3,509,527.59 $52,315.82 Change Fund $35,780,392.57 EXPENDITURES $500.00 Parking Account Minimum Checks Written ($1,517,413,67) $24.21 Payroll & Pers Transfers (493,761,60) Amount Unamortized on Investments Wire Transfers 0.00 $1,963,359.10 Returned Checks 0.00 Federal Credit Union Charge Card Fees & Other Adjustments _ (7,989,49) $3,958,708.65 Total Expenditures $1,901,258,49 ($2,019,164.76) CASH BALANCE AS OF: APRIL 30, 2017 Bank Negotiable CDs $33,761,227.81 TOTAL CASH BREAKDOWN Active Funds General Account $1,867,420.96 Payroll Account $52,315.82 Change Fund $1,40,00 Petty Cash Account $500.00 Parking Account Minimum $250.00 Cash With Fiscal Agent $24.21 Cash With OPEB Trust $76,608.17 Amount Unamortized on Investments ($35,160.06) Total Active Funds $1,963,359.10 Investment Funds: Federal Credit Union $248,000.00 Local Agency Investment Fund $3,958,708.65 Corporate Notes $1,901,258,49 Federal Agency Callable $9,490,548.83 Bank Negotiable CDs $8,876,000.00 Municipal Bonds $7,323,352,74 Wells Fargo Advantage Money Market Fund $0.00 Total Investment Funds 31,797,868.71 . CASH BALANCE AS OF: APRIL 30, 2017 $33,761,227.81 FY2016-17 Year -To -Date Effective Rate of Return 1.44% FY2016-17 Year -To -Date Interest Earnings $381,221.04 FY2016-17 Budgeted Annual Worest Earnings $434,500.00 r 6.4.a Packet Pg. 73 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of April 30, 2017 MONTH ENDING April 30, 2017 TOTAL INTEREST EARNED $41,237.14 FISCAL. YEAR-TO-DATE 2016-17 $381,221,04 I certify that this report accurately reflects all City pooled investments James DeStef,, and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file In the City Clerk's office. The investment program herein provides sufficient cash flaw liquidity to meet the next six months estimated expenditures. Date 6.4.a Page 1 Packet Pg. 74 PERCENT OF DAYS TO YIELD TO INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY MATURITY Federal Credit Union CD $248,000.00 0.78% 1,827 1,366 2.050 Local Agency Investment Fund $3,958,708.65 1245% 1 1 0,884 Corporate Notes $1,901,258.49 5,98% 1,643 1399 1.896 Federal Agency Issues - Callable $9,490,548.83 29.85% 1,651 332 1.262 Negotiable CO's - Banks $8,876,000.00 27.91% 1,693 1,204 1.733 Municipal Bonds $7,323,352.74 23.03% 1,585 1,270 1.950 Wells Fargo Sweep Account $0.00 0.00% 0 0 0.000 Total Investments and Averages 31,797,868.71 100.00% 1,443 822 1.549 MONTH ENDING April 30, 2017 TOTAL INTEREST EARNED $41,237.14 FISCAL. YEAR-TO-DATE 2016-17 $381,221,04 I certify that this report accurately reflects all City pooled investments James DeStef,, and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file In the City Clerk's office. The investment program herein provides sufficient cash flaw liquidity to meet the next six months estimated expenditures. Date 6.4.a Page 1 Packet Pg. 74 6.4.a CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of April 30, 2017 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Federal Credit Union CD $248,000,00 0.78% 1,827 1,366 2.050 Local Agency Investment Fund $3,958,708.65 12.45% 1 1 0.884 Corporate Notes $1,901,258.49 5.98% 1,643 1399 1.896 Federal Agency Issues - Callable $9,490,548.83 29.85% 1,651 332 1.262 Negotiable CD's - Banks $8,876,000,00 27,91% 1,693 1,204 1.733 Municipal Bonds $7,323,352.74 23.03% 1,585 1,270 1.950 Walls Fargo Sweep Account $0.00 0.00% 0 0 0.000 Total Investments and Averages TOTAL INTEREST EARNED James DeStef no City Treasurer 5/18/2017 Date 31,797,868.71 100.00% 1,443 822 1.549 MONTH ENDING April 30, 2017 .$41,237.14 FISCAL YEAR-TO-DATE 2016-17 $381,221.04 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy of the City of Diamond Bar approved by City Council and on file in the City Clerk's office. The investment program herein provides suffident cash flow liquidity to meet the next six months estlmated expenditures. Page 9 Packet Pg. 75 Par Investments Value Federal Credit Union CD Local Agency investment Funds Corporate Notes Federal Agency Callable Negotiabfe CD Municipal Bonds Investments Total Earnings Current Year Average Daily Balance Effective Rate of Return L�Pwl�� Hv--, Dianna Honeywell, Finance Director 248,000.00 3,958,708,65 1'900'000.00 9,500,000.00 6, 876, 000.00 7,280,600,00 31,762,708.65 April 30 Month Ending 41,237.14 31,671,125.08 1.58% Reporting period 0410112017-04130/2017 Run Date: 05111/2017 -14:29 6.4.b City of Diamond Bar City of Diamond Bar 21810 Copley Drive CA Management Portfolio Mana t Diamond Bar, g (909)839-705353 Portfolio Summary April 30, 2017 Market Book % of Days to YTMIC Value Value Portfolio Term Maturity 248,000.00 3,955r44(3.46 1,892,975,55 9,422,W.75 6,874, 527.90 7, 264, 753.25 31,657, 744.93 Fiscal Year To Date 381,221.04 31,741,235.36 1.44% 248,000.00 0.78 1,827 3,958,708.65 12.45 1 1,901,258.49 5.98 1,643 9,490,548.83 29.85 1,651 8,876,000.00 27.91 1,693 7,323,352.74 23.03 1,585 31,797,868.71 100.00% 1,443 9,366 2.050 1 0.884 1,399 1.896 332 1.262 1,204 1.733 1,270 1.950 822 1.549 Portfolio POOL AP PM (PRF_PM1) 7.3,0 Report Ver. 7.3.3b Packet Pg. 76 6.4.b City of Diamond Bar Portfolio Management page 1 Portfolio Details - Investments April 30, 2017 Average Purchase Stated Days to YTMIC Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Federal Credit Union CD CFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00 248,000,00 248,000.00 2.050 1,827 1,366 2.050 01/26/2021 Subtotal and Average 248,000.00 Local Agency Investment Funds LAIF 10028 Local Agency Investment Fund Subtotal and Average 4,105,076.50 Corporate Notes 037833BS8 10148 Apple Inc 037833AY6 10186 Apple Inc 166764BG4 10187 Chevron Corp., Corporate Bond 594918SP6 10172 Microsoft Corp 89233P6S0 10159 Toyota MTR Credit Corp 313382Y98 10057 Subtotal and Average 1,901,285.85 Federal Agency Callable 3133EC7A6 10043 Federal Farm Credit Bank 3133EC7134 10044 Federal Farm Credit Bank 3133ECNY6 10056 Federal Farm Credit Bank 3133EGAZB 10156 Federal Farm Credit Bank 3133EGLU7 10166 Federal Farm Credit Bank 313382Y98 10057 Federal Home Loan Bank 3133834Y4 10059 Federal Home Loan Bank 313381 G82 10118 -- - Federal Home Loan Bank 313OA7WW1 10155 Federal Home Loan Bank 313OA8PZO 10165 f=ederal Home Loan Bank 3130A8V75 10169 Federal Home Loan Bank 3134G7S77 10133 Federal Home Lean Mfg Corp 3134G9QH3 10157 Federal Home Loan Mtg Carp 3134G9XD4 10163 Federal Home Loan Mtg Corp 3134GBAF2 10189 Federal Home Loan Mtg Corp 3135GOSYD 10141 Federal National Mtg Assn 3136G3JY2 10152 Federal National Mtg Assn 3136G3ZY4 10167 Federal National Mtg Assn 3136G3XF7 10168 Federal National Mtg Assn Run Date: 0511 112017 -1 4:29 12/12/2012 248,000,00 248,000.00 248,000.00 0.820 1,827 1,366 2.050 12/1212017 12/13/2012 3,958,708.65 3,955,446.48 3,958,708.65 0.884 1 1 0.884 12/13/2017 0610812013 3,958,708.65 3,955,446.48 3,958,708.65 0.950 1 1 0.884 05/08/2018 03/01/2016 500,000.00 504,959.00 505,359.37 2.250 1,820 1,394 1,953 02/23/2021 02/09/2017 250,000,00 249,335,25 247,255.97 2.150 1,826 1,745 2.395 02/09/2022 02!0812017 500,000.00 498,585.00 497,161.90 2.100 1,558 1,476 2,248 05/16/2021 09!0212016 500,000.00 490,076.50 501,384.68 1.550 1,801 1,529 1482 08108/2021 05127/2016 150,000.00 150,019.80 150,096,57 1.250 496 157 1.098 10/05/2017 05/25/2016 1,900,000.00 1,892,975.55 1,901,258.49 1.250 1,643 1,399 1.896 05/25/2021 12/12/2012 1,000,000.00 998,797.00 999,877.22 0.820 1,826 225 0.840 12/1212017 12/13/2012 500,000.00 499,194.00 499,959,17 0.840 1,826 226 0.850 12/13/2017 0610812013 500,000.00 499,126.00 499,949.03 0.950 1,826 372 0.960 05/08/2018 05/1712015 500,000.00 496,831,50 500,000,00 1,580 1,737 1,388 1.580 02/1712021 07/14/2016 500,000.00 491,841.50 499,789.86 1.480 1,826 1,535 1.490 07114!2021 05/16/2013 500,000,00 496,508.00 500,000.00 1.000 1,826 380 1.000 05/1612018 05/29/2013 500,000.00 498,662.50 500,000.00 1,040 1,826 393 1.040 05129!2018 - - 07/13/2015 250,000.00 248,390.75 248,366.54 1.385 1,620 962 1.643 12/1912019 05/25/2016 500,000,00 495,145.00 500,000.00 1.250 1,828 24 1.250 05/25/2021 07/12/2016 500,000.00 498,018.50 500,000.00 0.840 730 437 0.840 07/12/2018 08/22/2016 500,000.00 499,266,50 500,000.00 1.050 730 21 1.050 08/22/2018 10/29/2015 500,000,00 495,898.00 500,000.00 1.125 1,827 89 1.125 10/29/2020 05/26/2016 500,000.00 497,790,00 500,000.00 1.125 914 25 1.125 11/26/2018 06/30/2016 500,000.00 493,787.00 500,000.00 1.250 1,826 60 1.250 06/30/2021 03/29/2017 500,000.00 499,190.50 496,218.44 2.000 1,826 151 2.163 03/29/2022 01/20/2016 500,000.00 495,605.00 499,074.83 1.600 1,800 54 1.778 12/24/2020 05/03/2016 500,000.00 487,847.00 498,999.30 1.500 1,821 88 1.671 04/26/2021 07127/2016 250,000.00 243,559.00 249,576.11 1,300 1,826 87 1.502 07/27/2021 07127/2016 500,000.00 484,584.00 498,728.33 1.250 1,826 87 1.553 07/27/2021 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Packet Pg. 77 6.4.b City of Diamond Bar Portfolio Management Page 2 Portfolio Details - Investments April 30, 2017 CUSIP Average Investment# Issuer Balance Purchase Date Par Value Market Value Book Value Stated Rate Days to Term Maturity YTM/G Maturity Date Subtotal and Average 9,490,442.32 9,500,000.00 9,422,041.75 9,490,548.83 1,651 332 1.262 Negotiable CD 020061-11-84 10174 Ally Bank UT 09/08/2016 248,000.00 244,871.73 248,000.00 1.350 1,096 861 1.161 09!0912019 020080AV9 10130 Alma Bank Astoria NY 10/01/2015 249,000,00 249,328,68 249,000.00 1.700 1,460 882 1.701 09/30/2019 02587DQ84 10192 American Express Bank 04/26/2017 247,000.00 247,407.55 247,000,00 2.400 1,826 1,821 2.401 04126/2022 D5765LALI 10194 Balboa Thrift & Loan 042812017 248,000.00 248,000.00 248,000.00 2.000 1,826 1,823 2,002 04!2812022 06740KHB6 10091 Barclays Bank 07!0212014 248,000.00 250,241.42 248,000.00 2.050 1,826 792 2.051 07/02/2019 06062QWG5 10179 flank of Baroda 10/31/2016 248,000.00 242,816,30 248,000.00 1.450 1,450 1,278 1.450 10130/2020 0568DAGEB 10188 BMW Bank 02/17/2017 248,000.00 246,459.67 248,000.00 2.150 1,826 1,753 2.151 02117/2022 14042E4P2 10120 Capital One Sank 07/15/2015 248,000.00 250,780.33 248,000.00 2.300 1,827 1,171 2.303 07/15/2020 140420XR6 10151 Capital One Bank 04/06/2016 248,000.00 247,609.65 248,000,00 1,700 1,826 1,436 1.701 04/06/2021 20033ALQ7 10117 Comenity Capital Bank 07/14/2015 248,000.00 250,791.24 248,000.00 2.350 1,826 1,169 2.355 07113/2020 254672X37 10182 Discover Bank 12/21/2016 248,000,00 247,226.98 248,000.00 2.150 1,826 1,695 2.151 12/21/2021 29266NG84 10107 EnerBank USA 01/29/2015 248,000.00 247,870.05 248,000.00 1.400 1,461 638 1.400 01/29/2019 29976DZD5 10119 EverbanklJacksonvilie FL 07/14/2015 248,006.00 249,249.42 248,000.00 2.000 1,827 1,170 2.002 07/14/2020 33767AVK4 10146 First Bank Puerto Rico 02/12/2016 248,000.00 247,364.62 248,000,00 1.850 1,827 1,383 1,850 02/12/2021 34387ABA6 10102 Flushing Savings Bank 12/10/2014 248,000.00 249,150.97 248,000.00 1.800 1,461 588 1.800 12/10/2018 306863AH2 10147 Farmers & Merch Savings Bank 02/29/2016 248,000,00 248,129.21 248,000.00 1.550 1,824 1,397 1.552 02/26/2021 38148J6MB 10142 Goldman Sachs Bank 01/2712016 246,000.00 251,451.66 248,000.00 2.100 1,827 1,367 2.102 01/27/2021 06251AK25 10131 Bank of Hapoalim NY 10/0912015 245,000,00 246,048.36 245,000.00 2.000 1,827 1,257 2.002 10/09/2020 40434YBK2 10171 HSBC Bank USA 08/3112016 248,000.00 248,000.00 248,000.00 1.250 1,826 1,583 0,000 08/31/2021 8562845Z3 10184 State Bank of India 01/26/2017 248,000.00 248,972.41 248,000.00 2.350 1,826 1,731 2.351 01/2612022 464209BR5 10054 Isabella Bank & Trust Company 05/30/2013 248,000.00 247,579,64 248,000.00 1,000 1,826 394 0.850 05/3012018 481.26XL69 10181 JP Morgan Chase 11/18/2016 248,000.00 240,545.37 248,000.00 1.800 1,825 1,662 1.801 11/18/2021 51210SITYB 10061 Lakeside Bank 05/17/2013 248,000.00 248,007.69 248,000.00 0.750 1,461 16 0.750 05/17/2017 538036CF9 10145 Live Oak Banking Ccompany 02/11/2016 248,000,00 249,506,60 248,000.00 1.500 1,460 1,015 1.468 02/1012020 58733ACY3. 10160 Mercantil Commerce Bank 06/24/2016 248,000.00 243;923.38 248,000.00 1,650 1,826 1,515 1.651 06/2412021 59013JJB6 10126 Merrick Bank 09/21/2015 248,000.00 251,162.74 248,000.00 1.850 1,827 1,239 1.850 09/21/2020 57116AMX3 10178 Marlin Business Bank 10/28/2016 248,000.0o 244,465.26 248,000.00 1.250 1,095 910 1.250 10/28/2019 70153RHEI 10076 Parkway Bank & Trust 03/19/2014 248,000.00 248,773.26 248,000,00 1.650 1,826 6B7 1.651 03/19/2019 71270QLS3 10105 People's United Bank 01/28/2015 248,000.00 251,016.18 248,000.00 1.750 1,826 1,002 1.751 01/28/2020 74267GVBO 10153 Privatebank & Trust Cc - CD 05/06/2016 248,000.00 245,995,91 248,000.00 1.500 1,826 1,466 1.501 05/06/2021 795450ZW8 10190 Sallie Mae Bank 03!2212017 247,000.00 247,284.30 247,000.00 2.350 1,826 1,786 2.350 03/22/2022 57164XPG5 10185 Synchrony Bank 02!0312017 248,000,00 247,761,92 248,000.00 2.250 1,826 1,739 2.251 02/03/2022 94986TYT8, 10154 Wells Fargo 05/10/2016 246,000.00 247,096.04 248,000.00 1,300 1,826 1,470 1.301 05/10/2021 981571BD3 10113 World's Foremost Bank 05/13/2015 200,000,00 200,808.20 200,000.00 2.000 1,827 1,108 2.002 05/13/2020 Portfolio POOL AP Run Daie: 0511 11201 7 -1 4:29 PM (PRF PM2) 7.3.0 Packet Pg. 78 City of Diamond Bar Portfolio Management Portfolio Details - Investments April 30, 2017 Page 3 CUSIP Investment# Issuer Average Purchase Balance Date Stated Par Value Market Value Book Value Rate Days to Term Maturity YTMlC Maturity Date Negotiable CD 1013112016 500,000.00 485,770.00 499,438.56 1.765 966594AYO 10191 Whitney Bank 04120/2017 248,000.00 248,638.10 248,000.00 1.650 732 721 1.650 04/22/2019 94768NJU9 10088 Webster Bank 07102/2014 248.000.00 250.193.06 248.000.00 1.900 1 826 792 1.901 07/02/2019 Municipal Bonds 032656CBS 13066YTY5 189849KY7 13034PYH4 13063DADO 283309KN1 455749BQ3 533018CZB 672211BF5 752111JW5 913366 H V5 913366 H V5 92603P ER9 10180 10175 10125 10164 10193 10134 10150 10177 10161 10176 10170 10173 10183 Wells Fargo Sweep Account SWEEP 10036 Run Dale: 05/11/2017 - 14:29 Subtotal and Average 8,818,966.67 Anaheim Calif HSG & Pub Auth Calif St Dept Wtr Res Power Coachella Valley School Dist California State HSG Fin AGY California State HSG Fin AGY EI Monte School District Indio CA Water Authority Lincoln Calif Pub Ling Auth Oakland Coliseum Rancho Calif Wtr Dist Fin Auth UC Rgts Med Ctr Rev Bonds UC Rgts Med Ctr Rev Bonds Victor My Cmnty CLG Dist Subtotal and Average 7,107,354.34 Wells Fargo Subtotal and Average Total and Average 07/01/2012 -0.59 31,671,125.08 7,280,000.00 7,264,753.25 7,323,352.74 0, 00 0.00 0.00 O.U0 1,693 1,204 1.733 1,796 1,614 1.792 10101/2021 1,676 1,461 1.713 05101/2021 1,782 1,188 2.665 08101/2020 1,492 1,188 1.980 08101/2020 1,800 1,796 2.367 04101/2022 1,272 730 1.850 05101/2019 1,461 1,066 2.000 04/01/2020 1,788 1,614 2.001 10/01/2021 959 641 1.559 02101/2019 1,748 1,553 1.500 08/01/2021 1,732 1,475 1,614 05/15/2021 1,711 1,475 1.515 05/15/2021 1,677 1,553 2,351 06/01/2021 1,585 1,270 1.950 0.00 0.010 1 1 0.010 0.00 0 0 0,000 31,762,708.65 31,657,744.93 31,797,868.71 1,443 822 1,549 Portfolio POOL AP PM (PRF PM2) Packet Pg. 79 8,876,000.00 8,874,527.90 8,876,000.00 1013112016 500,000.00 485,770.00 499,438.56 1.765 0912812016 750,000.00 749,467.50 750,000.00 1.713 09/1512015 880,000.00 895,171.20 885,863.33 2.885 07!0112016 500,000.00 499,59C.00 503,386.63 2.189 04/2712017 250,000.00 250,932,50 250,000.00 2.367 11/0612015 750,000.00 756,900.00 754,302.79 2.148 04/01/2016 980,000.00 990,652.60 1,002,416.48 2.820 11/08/2016 525,000.00 519,345.75 530,047.33 2.230 06/17/2016 500,000.00 503,325.00 506,506.89 2.321 10/18/2016 500,000.00 467,470,00 503,569.70 1.675 08/17/2016 145, 000.00 141,673.70 145,000.00 1.620 09IC712016 500,000.00 488,530,06 501,936.09 1.620 12/28/2016 500,000.00 495,925.00 490,882.94 1.896 07/01/2012 -0.59 31,671,125.08 7,280,000.00 7,264,753.25 7,323,352.74 0, 00 0.00 0.00 O.U0 1,693 1,204 1.733 1,796 1,614 1.792 10101/2021 1,676 1,461 1.713 05101/2021 1,782 1,188 2.665 08101/2020 1,492 1,188 1.980 08101/2020 1,800 1,796 2.367 04101/2022 1,272 730 1.850 05101/2019 1,461 1,066 2.000 04/01/2020 1,788 1,614 2.001 10/01/2021 959 641 1.559 02101/2019 1,748 1,553 1.500 08/01/2021 1,732 1,475 1,614 05/15/2021 1,711 1,475 1.515 05/15/2021 1,677 1,553 2,351 06/01/2021 1,585 1,270 1.950 0.00 0.010 1 1 0.010 0.00 0 0 0,000 31,762,708.65 31,657,744.93 31,797,868.71 1,443 822 1,549 Portfolio POOL AP PM (PRF PM2) Packet Pg. 79 CITY COUNCIL 6.5 Agenda #: 6.5 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: AWARD OF CONTRACT TO ADVANCED OFFICE SOLUTIONS FOR COPIER SERVICE IN AMOUNT NOT TO EXCEED $80,000 FOR THE PERIOD OF JULY 1, 2017 THROUGH JUNE 30, 2022 RECOMMENDATION: Award. FINANCIAL IMPACT: There are sufficient appropriated funds in the FY17-18 budget for this expenditure. Additional appropriations will be requested annually as part of the normal budget process. DISCUSSION: The City of Diamond Bar ("City") currently has six (6) copiers at City Hall and an additional one (1) copier at the Diamond Bar Center, for a grand total of seven (7) copiers. The intent of is to acquire a maintenance and supplies contract for all seven City copiers. In compliance with the City's purchasing ordinance, a Request for Proposal (RFP) package was sent to the following vendors: • AmeriComp • Ameritech Business Systems, Inc. • Advanced Office Solutions • Cal Tech Copier • Cell Business Equipment /CBE Office Solutions • CopyR / Document Systems • Office 1 Five responses were received by the requested due date, May 9, 2017 at 3:OOpm. IS staff reviewed the responses using a ranking system that takes into consideration a series of weighted variables, including: Packet Pg. 80 • Total Price (Maximum 45% weight) • Compliance with the RFP Submission Procedures and Comprehensiveness of the Response. If significant items are missing or out of compliance this could be instant disqualification. (Maximum 20% weight) • Reference Checks (Maximum 25% weight) • Prior Experience of the Firm with the City of Diamond Bar (Maximum 10% weight) ANALYSIS: Pricing for the copier service agreement is based on per copy charges that may differ by machine and by copy type (black and white or color). To compare how the proposed cost per copy rates translate into actual expenses we used historical data and estimated the future annual usage of each copier to calculate the estimate annual cost by machine. Then the total cost of each machine was added together to generate the total estimated annual cost from each firm, with the results as follows: • Advanced Office Solutions: $10,044. • CBE Office Solutions: $11,340 • AmeriComp: $13,050 • Document Solutions/CopyR: $13,500 • Cal Tech Copier: $23,400 It should be noted that the requested not -to -exceed amount of $80,000 is greater than the lowest estimated five-year cost due to the fact that the amount is an estimate only and future copier usage may be greater than historical averages. Applying the price estimates for each firm, staff ranked each proposal, as follows: Ranking Rubric Point Totals for Each Bidder Bidder Price Compliance References Prior Experience Total Advanced Office Solutions 45 20 25 10 100 AmeriComp 35 20 25 10 90 CBE Office Solutions 40 20 25 0 85 CopyR /Document Solutions 25 20 25 0 70 Cal Tech Copier 1 25 1 20 1 25 1 0 1 70 Using the ranking method outlined above, Advanced Office Solutions was selected as the most responsible bidder with a total score of 100. Therefore, it is recommended that the City Council approve the Copier Service Maintenance agreement with Advanced Office Solutions. IN xr7_1ls NAT/l4YA 6.5 Packet Pg. 81 The City Attorney has reviewed and approved the RFP document and the City standard Maintenance Services Agreement as to form. PREPARED BY: F 5&MZ Ifr d stevez, echnician 6/6/2017 jPrfAAW we; Leif SAWU D- .. /5125T2—o--17 —R"y—a7cLe'an 5/25/2017 Ara oneyweli, Fin nqfDirector 5/30/2017 Attachments: 1. 6.5.a Advance Office Solutions Response to Request for Proposal 2. 6.5.b Copy of City's Request for Proposal 6.5 Packet Pg. 82 R M Ui 00 a w 19 d U M a AdvancedOffice SMART OFFICE SOLUTIONS Proposal Prepared For: City of Diamond Bar RFP Copier Maintenance & supplies Prepared By: Christine Holley 5/9/2017 877-547-9500 Orange County • Los Angeles • Inland Empire • San Diego 1t Ui 00 (P000' so � AdvancedOffice 9 M A N T OFFICE SOLUTIONS M IL May 9, 2017 Ken Desforges Information Systems Director City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Thank you for inviting Advanced Office to participate in the bid for the Copier Maintenance and Supplies. We consider this opportunity a privilege and have worked diligently to meet all of the requirements. Below is the information you requested regarding the name address and phone number for our firm. Our background information is provided in the bid responses that follow. Proposer. Intergus, LLC DBA Advanced Office 1450-K Village Way Santa Ana CA 92705 (0) 714-547-9500 (F) 714-543-1479 Proposer Contact: Christine Holley, Regional Manager 1450-K Village Way Santa Ana CA 92705 (0)949-341-3352(F)949-341-3375 cholley cDgoadvanced.com When selecting a solution or equipment, there are many variables you consider: the company, the features of the product, the quality of the product, the financing available, the cost to obtain the equipment, and the service support you will receive. The City of Diamond Bar has its own criteria when making its decision, and we feel that Advanced Office can offer you a complete solution to your needs. Our Total Satisfaction Commitment is your assurance of receiving the highest quality hardware and software products supported by an old-fashioned work ethic and dedication to deliver customer service the way it was meant to be. I appreciate the opportunity to propose a solution and look forward to achieving your goals and objectives. I am looking forward to working with you on this project. cif cisfine Ho Regional Mi Prepared By Christine Holley Proposal Valid Until July1, 2017 ev LO Ui 00 `O a AdvancedOffice S M A R T OFFICESOLUTIONS U IL Table of Contents Background Information Response......... ................. .............. ................... ............. I ...... ,..,,,,....... ....... Page I Authority to Sign Letter About US Business License W-9 Scope of Services Response.....................................................................................................Page 2 Performance Guarantee About Our Maintenance Agreement Ricoh Circle of Excellence Award Proposed Fees for Services Response........ ................................... ......1.1 ............... I ........... ........... ............ Page 3 Maintenance and Service Agreement Attachment "B" Exhibit A: Service and Supply Maintenance Agreement Exhibit B: Proof of Insurance Coverage Request Project Team Response.........................................................................................................Page 4 References Response..............................................................................................,........Page 5 True and Correct Statement ................... ............ .........1.1 ... I ....... .......... ...... ......... Page 6 Prepared By Christine Holley Proposal Valid Until July1, 2017 ev m Ui 00 a. AdvancedOffice 1(pt B M A R T OFFICE SOLUTIONS M IL Background Information Response: Proposer: Intergus, LLC DBA Advanced Office 1430-K Village Way Santa Ana CA 92705 (0) 714-547-9500 (F) 714-543-1479 Principle Officers: Richard Van Dyke, President Tim Wickers, Vice President Michael Dixon, CEO Company Entity: Integrus LLC Incorporated: Advanced Office Employer Identification Number: 45-0851878 Proposer Authorized Contact: Christine Holley, Regional Manager 1430-K Village Way Santa Ana CA 92705 (0)949-341-3352(F)949-341-3375 cholley agoadvanced.com Mailing Address for Funds: Advance Office 1430-K Village Way Santa Ana CA 92705 Years in Business Under Current Legal Name: 6 Years Years Providing Related Products and Services: 40 Years Additional Information Attached: Letter of Authorization Business License W-9 included in this section as attachments. Information and "About Us" Page 1 Prepared By Christine Holley Proposal Valid Until July1., 2017 ea ti 00 a ® G— VnAR e 07 E P 0 0 M r50LU T Otis W 0 (D R a May 9, 2017 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 To Whom It May Concern, In regards to your Request for Proposal Copier Maintenance & Supplies - Christine Holley, our Regional Manager, has full authority to sign, authorize and bind Integrus LLC DBA: Advanced Office for the attached proposal for Copier Maintenance & Supplies. Integrus LLC DBA: Advanced Office is an authorized Ricoh reseller with factory trained technicians specializing in black & white and color systems; small, medium and large. If there are any questions you can reach me directly at 949.341.3310 or i-vandylEe@goadvaiieed.com goadvanced.com Thank you for the opportunity. Sincerely, �)gck QiLchar�d Van Dyke, President Integrus LLC DBA: Advanced Office Services Imaging Plus Santa Ana Rancho Cucamonga San Diego x43o-K Village Way 9333 Fairway View Place, #xo2 8445 Camino Santa Fe, #102 Santa Ana, CA 927oS Rancho Cucamonga, CA 9173o San Diego, CA 92x2.1 Ph: 714-547-9500 Ph: 909-484--2130 Ph: 858-558-2000 Fax: 714-543-1479 Fax: gag -484-2x36 Fax: 858-678-0744 Los Angeles 155 N. Lake Ave., 81h Floor Pasadena, CA 92122 Ph: 877-547-9500 Fax: 714-543-1479 ev 00 Ui 00 `Oa01 AdvancedOffice SMART OFFICE SOLUTIONS V M (P, t About Us Since 1977, Advanced Office has been one of Southern California's premiere office equipment solution providers. Our success is based solely on our customer first approach and best in class products and solutions, Customer service is our number one focus and priority. Anyone can sell a product, but repeat business and long-term business relationships are developed by having consistently satisfied customers. For four decades we've built our reputation through a commitment to providing 100% customer satisfaction. Products and Solutions: Multifunction Color and BW Copiers Printers, Fax, Scanners, Wide Format, Digital Duplicators Intelligent Scanning Solutions, Capture & Distribution Solutions Storage and Management Solutions, Output & Security Solutions Service: Average Technician Tenure of over 15 years Average Response Time of under 4 hours Every Technician is Factory Trained and Certified by the Manufacturer Support: Ownership is involved and accessible by phone, e-mail, or in person visits Live local customer service center IT Help Desk with remote support capabilities Serving Orange County, San Diego, Los Angeles, Riverside, and San Bernardino Testimonials: "We want to express our appreciation for your help with our office equipment needs and for MANY years of excellent customer service." -T.F. "Not only were we given better pricing on both the equipment and the maintenance agreements, but the customer service has been exceptional. We know we made the right decision..." -K.H. Prepared By Christine Holley Proposal Valid Until July1, 2017 M O' L 00 tG 6 a w d M a CITY OF SANTA ANA BUSINESS LICENSE TAX RECEIPT • This business license tax account is void upon sale or transfer of a business • Every business is responsible for the annual renewal of their business license tax account • It is the responsibility of the applicanYlicensee to ensure that the business complies with all applicable City codes, City zoning ordinances and all Local, State and Federal Laws. • Contact the Business License Tax Office at (714) 647-5447 prior to any of the following changes: • Name change • Location Change • Ownership or representative change • Business activity change • The business license tax receipt must be displayed at the place of business. See reverse side for posting requirements. Sec, 21-18. - No required permits waived. The business license issued pursuant to the provisions of this Chapter [Santa Ana Municipal Code (SAMC) Chapter 21] constitutes a receipt for the license fee paid and shall have no other legal effect. A business license is a requirement, not a permit, to transact and carry on any business activity within the city. The business license tax receipt is evidence only of the fact that such tax has been paid. Neither the payment of the tax nor the possession of the business tax receipt authorizes, permits or allows the doing of any act which the person paying or holding the same would not otherwise be entitled to do; and any permit, license, variance or other instrument of approval or evidence that any conditions exist as required by any other Section of this Code [SAMC] or by any statute or code provisions of the state must first be obtained or complied with before the doing of any act or thing for which it is required. (Ord. No. NS -1922, § 1, 7-20-87) The person, firm or corporation named below has been issued this business license tax receipt pursuant to the provisions of the Gly Business License Tax Code (SAMC Chapter 21). Issuance of this receipt for the business license tax paid shall have no other legal effect (SAMC Sec. 21-18) and is not an endorsement, nor certification of compliance with other ordinances or laws. It is the responsibility of the applicant/licensee to ensure that the business is operated in compliance with the laws, ordinances and regulations that are now or may hereafter be in force by the United States Government, State of California, and the City of Santa Ana pertaining to such business. In the event it is determined that the applicanYlicensee fraudulently applied for or renewed this business license tax account, the account may be suspended or revoked. This business license tax account is nontransferable. Please note that it is your responsibility to renew and update this license annually. CITY OF SANTA ANA - TREASURY M-15 20 CIVIC CENTER PLAZA -PO BOX 1964 SANTA ANA, CALIFORNIA 92702 PHONE (714) 847-5447 ADVANCED OFFICE ADVANCED OFF SRVIOFFISERVE INC 1430 S VILLAGE WY. #K SANTA ANA, CA 92705 THIS LICENSE MUST BE DISPLAYED AT THE PLACE OF BUSINESS BUSINESS TAX NO. 10592 TAX PERIOD: 4W2017 -W3112018 BUSINESS TYPE: EQUIPMENTSALES & RENTALS -SCHED3 BUSINESS ADDRESS: 1430 S VILLAGE WAY UNIT# K SANTA ANA, CA BUSINESS NAME. ADVANCED OFFICE OWNEPJREP: INTEGRUS, LLC EXPIRATION DATE: 0313112018 Form - Request for Taxpayer Give Form to the (Flay, Vecember 2014) identification Number and Certification requester. Do not Cepartmenlof the Treasury • Form 1098 (home mortgage Interest), 1098-F (student loan Interest), M84 send to the IRS. Internal ttevanju Service Section references are to the Internal Revenue Code unless otherwise noted. . Form 1099-C (canceled debt) Future developments. Information about developments affecting Form W-9 (such 1 Name (as shown on your income tax return). Name Is required on this line; do not leave this One blank, as legislation enacted after we reloaso It) Is at www.irs.gov1fw9. Integrus, LLC N 2 Business name/disregarded entity name, If different from above ro Advanced Office cL 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to certain antllles, not individuals; see N ❑ Individual/sole, proprietor or ❑ C Corporation ❑ $ Corporation ❑ Partnership ❑ Trust/estate Instructions on page 3): c $ � o single -member LLC ❑J Limited nobility company. Entarthe tax classification (C=C corporation, SSS corporation, P=partnership) ► P Exempt payee code (if any) to be issued), trLLO check the appropriate box In the Ilna above for tatl hmeirwed, do not check L Exemption from FATCA reporting hetax els slflcLC; n of thesingfamberone code (if any) U ❑Other(seeinstructions)► fappuesiae rrsmonteinecaunidGuous� 6 Address (number, street, and apt. or suite no,) Requester's name and addfess (optional) 1430-K Village Way 6 City, state, and ZIP code U) Santa Ana, CA 92705 7 List account numbor(s) here (optional) Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid social security number � — [11 — backup withholding, For individuals, this is generally your social security number ( page However, fora resident alien, sale proprietor, or disregarded entity, see the Part I Instructions on page 3- For other entities, It Is your employer Identification number (EIN). If you do not have a number, see Now to tet a TIN on page 3. or Note. If the account Is in'more than one name, see the Instructions for line 1 and the chart on page 4 for i Employer Identification number guidelines on whose number to enter. ���� 141 51 — 0 1 B 1 5 1 1 1 8 .7 1 8 J Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer Identiffoatlon number (or I am waiting for a number to be Issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. parson (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certifloation instructions, You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all Interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage Interest paid, acqulsitlon or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the oertifcatlon; but you must provide your correct TIN. See the Instructions on page 3. df2)_ aryu Here Signature of u,s, P- �,� Q applicable, you are also certifying that as a U.S. person, your allocable share of any partnershlp Income from a U.S. trade or business is not subject to the person Date► General Instructions • Form 1098 (home mortgage Interest), 1098-F (student loan Interest), M84 brokers) (tuition) Section references are to the Internal Revenue Code unless otherwise noted. . Form 1099-C (canceled debt) Future developments. Information about developments affecting Form W-9 (such • Form 1099-A (acquisition of abandonment of secured property) as legislation enacted after we reloaso It) Is at www.irs.gov1fw9. Use Form W-9 only if you are a U.S. person (including a resident ellen), to Purpose of Form provlde your correct TIN. An Individual or entity (Form W-9 requester) who is required to file an Information If you do nor rerum Farm W-9 to the requester with a TIN, you might be subject return with the IRS must obtain your correct taxpayer Identiffcatlon number (TIN) to backup wlthhofding, See What is backup withhotding7 on page 2. which may be your social security number (SSN), Individual taxpayer IdontIleatlon By signing the filled -out form, you: number (ITIN), adoption taxpayer Identtilcation number (PMN), or employer Identification number (EIN), to report on an Information return the amount paid to 1. Certify that the TIN you are giving Is correct (or you are waiting for a number you, or other amount reportable on an Information return. Fxamples of Information to be issued), returns Include, but are not limited to, the following; 2. CorMy that you are not subject to backup withholding, or • Form 1099 -INT (interest earned or paid) 3. Claim exemption from backup withholding if you are a U.S. exempt payee. Ir • Form 1099-bIV (dividends, Including those from stacks or mutual funds) applicable, you are also certifying that as a U.S. person, your allocable share of any partnershlp Income from a U.S. trade or business is not subject to the • Form 1099-MISC (various types of Income, prizes, awards, or gross proceeds) withholding tax on foreign partners' share of effectively connected Income, and • Form 1099-B (stock or mutual fund sales and certain other transactions by 4. Certify that FATCA code(s) entered on this form (If any) Indlcating that you are brokers) exempt from the FATCA reporting, Is correct. See What is FATCAreporting9 on • Form 1099-5 (proceeds from real estate transactions) page 2 for further Information. • Form 1099-K (merchant card and third party network tfansactions) Cat. No. 10231X Form W9 (Hev. 12-2014) M a" L6 IL AdvancedOffice 13 M A R T OFFICE SOLUTIONS a Scope of Services Response: Able to meet all Criteria set forth in Bid Requirements • Four (4) business hour response to all service calls, • Diagnosis and all inclusive repair of covered equipment including parts and labor, • Service to include 100% Coverage for toners and Maintenance Kits. • Supplies for all copiers must be Original Equipment Manufacturer (OEM). • One additional initial set of toners for each copier to be provided so that replacement toner is always on site. Page 2 Prepared By Christine Holley Proposal Valid Until July1, 2017 N ZSl a w d M a 00, AdvancedOffice (Aot SMART OFFICE B O I. I.I T I O N S The Advanced Office Performance Guarantee We are confident in our ability to deliver the highest level of service. Here is our guarantee to you! 4 Hour Average Response Time Guarantee Advanced Office averages 4 -hour response time from the time the call is placed until a technician arrives at your office during regular business hours. This is measured within calendar quarters. 98% Uptime Guarantee Advanced Office guarantees 98% uptime, to ensure your product is operable more than 98% of the time during regular business hours of Advanced Office, over the course of a calendar year. 5 Year Replacement Guarantee If your product cannot be repaired to manufacturer's specifications, Advanced Office will replace it with a like for like product. The product must be continuously covered by an Advanced Office all-inclusive maintenance contract. AdvancedOffice SMART Orr140 SOLUTIONS About our Maintenance Agreement What the Maintenance Agreement Includes • Unlimited Service Calls • All Parts, Labor, and Supplies o Toner, drums, rollers, etc. (everything except paper and staples) • Unlimited Training • Regular Firmware Updates • Help Desk Remote Troubleshooting • No Charge Loaner Equipment Haw Advanced Office Delivers Service • Under 4 hour average response time guaranteed o Actual 2016 average response time: 2.83 hoursl • Live local customer service representatives • Customer Info Portal for 24/7 access to account information and service call placement • Factory trained, certified, and experienced technicians that live and work In the local community • Vehicles stocked with all of the most common parts Haw Advanced Office Stands Apart • Response Time o We pickup the phone, we communicate our ETA, and we get to you fast. It's as simple as that. Most companies promise 4 hour average response time and can't deliver. We promise 4 hours and get there sooner. In fact, our actual 2016 average response time for over 15,000 service calls was 2.83 hours. • Parts and Supplies Availability o We know that if something goes wrong, you need your equipment back up and running quickly. Our central and local warehouses are managed by our state of the art software that tracks usage, current needs, and real time levels to ensure that we continually restock all of our tech vehicles and always have the needed parts and supplies on hand. • No Caps on Needed Toner or Parts o We never deny you the toner or parts needed to run your equipment, no matter what day of the month it is. Our technicians don't have a "parts budget" like other companies. If your machine needs a part or is out of toner, we make sure you get it. • Help Desk & Training o We provide unlimited ongoing phone, remote, and on-site training and troubleshooting. Whether you have new employees, need a refresher, have a complex print job, orjust can't figure something out, we are here to help. We want you to get the most out of your investment. • Nearly 40 Years of Positive Customer Experiences o We've been a member of the Southern California community since 1977 and we're proud to have so many customers that have been with us for decades. Over this time we've built our reputation for being reliable, knowledgeable, and true to our word. Learn more by visiting us online at F;z' C�. 4D H www.goadvanced.corn 877-547-950[} RFG Circle of E:;cellence Certified Dealership 2017 V MUi aD RICOF-1 a. d M RICOH USA, INC a 5 Dedrick Place West Caldwell, NJ 07006 November 15, 2016 Advanced Office 1430-K Village Way Santa Ana, CA 92705 Dear Richard Van Dyke, Ricoh recognizes that it has partnered with the best Dealer Network in the industry and we intend to reward the "Best of the Best". On behalf of Ricoh Americas Corporation, we are pleased to inform you that all Advanced Office authorized service locations (where applicable) have been recognized as a 2017 RFG Circle of Excellence Certified Dealership. RFG Circle Of '`Excellence Ricoh's RFG Circle of Excellence Certified for 2497 This program is designed to recognize Dealers who provide outstanding service and support in accordance with Ricoh's guidelines and Advanced Office has met or exceeded the requirements of the RFG Circle of Excellence Program in the following areas: ■ Phase 1 - Service Engineer Skills Assessment (Prestige) ■ Phase 2 - Service Operations Assessment which includes the following: ✓ Use of Genuine Ricoh Parts and Supplies ✓ Hardware & Solutions Training ✓ Relevant Industry Certifications ✓ Service Organization Structure ✓ Field Staff & Help Desk Productivity & Efficiency Measures ✓ Customer Satisfaction Measurement Process & System ✓ Effective Utilization of Ricoh Resources ✓ Business Plan Management & Process Improvement Again, we extend our congratulations to the entire Service Organization of Advanced Office for this outstanding achievement. Best regards, r i ! e :,D. Coriddi Vice President, Dealer Division Ricoh USA, Inc. Dan Piccoli Director, Dealer Services Managed and Technology Services Ricoh USA, Inc. M Ui as co � AdvancedOffice G M A N T CFFJCE SOLUTIONB a Proposed Fees for Services Response: See attached Maintenance and Service Agreement Attachment "B" Exhibit A: Advanced Office Maintenance Agreement Exhibit B: Proof of Insurance Coverage Prepared By Christine Holley Proposal Valid Until July1, 2017 Iq Ui cc Attachment B MAINTENANCE SERVICES AGREEMENT Draft THIS AGREEMENT (the "Agreement") is made as of May 9, 2017 , 20XX by and between the City of Diamond Bar, a municipal corporation ("City") and integrus LLC , a [Insert the type of entity of the Consultant, e.g., Inc., a California corporation; a California general partnership; a California limited liability company; a sole proprietor; etc.] ("Contractor"). 1. Contractor's Services. Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. [Insert Name and Position] Christine Holley (herein referred to as the "City's Project Manager"), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect July 1, 2017 , 20XX, and shall continue until Juno 30, 2018 unless earlier terminated pursuant to the provisions herein. This Agreement may be extended as provided herein. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed [Spell out dollar amount] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. City will pay Contractor the amount invoiced the City will pay Contractor the amount properly invoiced within 35 days of receipt. 95207&.1 M L6 D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor.. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with Workers' Compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable Worker's Compensation laws. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Contractor's failure to comply with this Section. 952078.1 M W 0 8. Standard of Performance. Contractor shall perform all work at the standard of a care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all a appropriate licenses during the performance of the work. 9. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Contractor's employees or Contractor's contractor's employees arising out of Contractor's work under this Agreement, and (2) Any and all claims arising out of Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and 952078.1 M L6 (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current. A.M. Best's rating of no less than A-, VII. E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor. I. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for 952078.1 M L6 review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 12. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the thirtieth (30th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services 952079.1 M L6 reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 16. Extension Options. [Revise per Proposal] A. The City shall have the option to extend this Agreement for no more than one year, subject to the same terms and conditions contained herein, by giving Contractor written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial term of this Agreement. B. In the event the City exercises its option to extend the term of this Agreement for more than one additional year, the Contractor's unit prices shall be subject to adjustment at the end of one-year extension and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the Contractor, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. Any increase in compensation, negotiated or based upon CPI, shall be subject to approval of the City Council if this Agreement was originally approved by the City Council. 17. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 952078.1 0 Cb a Y U R a <C G L6 The CONTRACTOR and any of its subcontractors must be registered with the a Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the a Department of Industrial Relations. 18. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 19. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work. 20 Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 21. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect 22. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of 952078.1 <C D L any other condition of performance under this Agreement. In no event shall the making by City a of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City a with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 25. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONTRACTOR" "CITY" Integrus LLC, dba Advanced Office 1430-K Village Way Santa Ana, CA 92705 Attn.: Christine Holley Phone: 949-341-3352 E -Mail. cholley@goadvanced.com City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Phone: E-mail: 27. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 28. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 29. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof 952078. M L6 waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Contractor" [insert Full Name of Contractor] By: Integrus LLC dba Advanced Office Printed Name: Christine Holley Titl R ional ger 6W411�1�� By: Printed Name: Title: Approved as to form: -02 City Attorney °City" CITY OF DIAMOND BAR By: [Insert Person authorized to sign, i.e., City Manager or Mayor] ATTEST: City Clerk State of California "CONTRACTOR'S" License No. . [If applicable] CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time. 952078.1 M L6 *NOTE. 952078.1 If Contractor is a corporation, the City requires the following signature(s): (9) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. if only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 0 Cb d m Y U M a AdvantedOffice 'Ai SMANT oFFltli SCILu71tl NIB 0-K Village Way • Santa Ana, CA, 92705 one: 877-547-9500 • Fax: 714.543-1479 Maintenance Agreement o T- 11 .., d Y V l4 d 'Bate: City of Diamond Bar Contact: Phone: Billing Contact: Phone: Customer Customer Bill To Number I Customer Ship to Number Contract NumberSales Rep I Terms I Billing Plan CSR Agreement Details INCLUDED: 4 -Hour Average Response Time, All Travel, Parts and Labor (including drum, PM kits, toner and developer) BASE CHARGE FREQUENCY Billed in Advance (MIQIA): n/a Print Scan Plus support: D ALTERNATE CONTACT FOR METER READS: NOT INCLUDED: Paper, Staples, Exterior Plastic, and Glass Name: Phone: PER PAGE OVERAGE FREQUENCY Billed in Arrears (M/Q): Email: Monthly BW Base Copies/Prints Included if Grouped: Calor Base Copies/Prints Included if Grouped: n/a BW Per CopylPrint Overage if Grouped: $0.0058 n/a Color Per CopylPrint Overage if Grouped: $0.0413 MakelModel Serial Number Start Meter Meter Copies/Prints Included (ft Not Grouped) Per CopylPrint Overage Base Amount Ricoh MP7503 0 See Above 0 Ricoh MP5500 0 0 Ricoh MPC5503 0 0 Ricoh MPC6501 0 0 Savin 816 0 0 Ricoh SP5200 0 0 Ricoh MP7502 0 0 Special Provisions: Equipment Subject to Inspection, Pricing good for renewal of year two and year three, Total Base Charge Option to renew year four and year five with annual increases as described in attachment B#16 Sec B of Bid 0 Start Date: Term of Agreement End Date: This agreement is between ADVANCED OFFICE and the CUSTOMER noted above. All charges and amounts subject to applicable taxes. The additional Terms and Conditions on Page 2 hereof are incorporated in and made part of this agreement. You agree to pay invoices according to Advanced Office's terms, which are C.O.D. unless otherwise stated above. In the event it becomes necessary for Advanced Office to file suit to enforce payment, you agree to pay per Advanced Office's terms all legal fees and/or related costs of collection. All financial and credit information you supply or have supplied on your behalf is a part of this agreement. Misreading or false information would constitute misrepresentation. Customer Authorization Office Authorization Customer Authorized Signature Print Name Title Advanced Office Authorized Signature hate Print Name Date' Form ID# AOCPC-MA Page 1 of 2 Rev. 1-15-15 eo 0 L? Iva nced Office (AD) agrees to perform maintenance service, with respect to the equipment on the reverse side, in accordance with the following terms and condition to � Acceptance - This order is subject to acceptance only by an authorized representative of AO. Notice of acceptance is hereby waived by Customer. a Condition - The equipment must be in good condition on the commencement date of this Agreement. AO shall charge for parts and tabor required to place the equipment In such condition unless covered under any applicable warranties or a continuous maintenance agreement with AD. AO will invoice the Customer for the v additional items. ra 3. Renewal and Meter Reads - For equipment on continuing maintenance, the Starting Meter shall be the last meter billed. For new equipment, the starting meter will d the count after setup and upon delivery. This agreement will be automatically renewed unless otherwise noted in writing by either party at least 30 days before the contract end date at AD rates and terms in effect at the time of renewal. In the case of overages and cost adjustments, customer agrees to comply with any billing procedures designated by A0, including notifying us of the meter reading at the end of each cycle. If meter reads are not obtained within the required time frame, AD reserves the right to estimate meters based on usage history. AD may provide and/or enable monitoring software/hardware for remote diagnostic purposes, firmware upgrades, meter count retrieval, or any other capability as determined by AD. At the end of the first year of this Agreement and once each successive twelve month period, we may increase the per copy/print charge to cover cost increases. A copy/print is defined as one side of one 8.5" x 11" sheet of paper. 4. Overages - The customer agrees to pay overage charges if the number of copies metered exceeds the maximum allowable listed on the reverse side. The customer's obligation to pay all charges which have accrued shall survive any termination of this agreement. if scan volumes exceed copy/print volumes, excess scans maybe billed at prevailing rate. 5. Business Hours - Necessary service calls performed during normal business hours are included in this Agreement. "Normal business hours" shall mean 8:00 a.m. to 5:00 p.m., Monday through Friday, exclusive of holidays. 6. Access - Customer agrees to provide a suitable environment for the equipment as specified by AO, including adequate space and accessibility, electrical power, temperature control, and to provide AD full and free access to the equipment to provide maintenance service. Customer shall provide free of charge or validated parking for service vehicles. AO reserves the right to bill Customer and Customer agrees to pay for parking charges not otherwise reimbursed. 7. Key Operator - Customer must provide AO with a "Key Operator" who will perform basic assignments and responsibilities as instructed by AD. This agreement will provide training of persons designated as Key Operators. 8. Consumable Supplies - When this agreement includes consumable supplies such as toner, developer and drums, the following conditions apply: a. It will be the manufacturer's average yields which are used to compute the amount of supplies provided to the customer with this agreement, b. When the consumption of supplies exceeds the manufacturer's average yields, then AD will, at their discretion, charge the customer for the consumable supplies required to complete the remaining copies/prints on this contract. c. To offset our costs for shiping, handling, and/or delivery of supplies, AD may charge a supply shipping charge not to exceed $7.95 per machine, per month, plus applicable taxes. The shipping charges will appear on the customer's regular billing statement. 9. Included Parts and Labor - AD will furnish all the parts and labor (as specified or excluded on the reverse side hereof) to keep the equipment in good working order. Maintenance will include lubrication, adjustments and preventative maintenance based upon the specific needs of the individual machine and the replacement of included parts and supplies, all as deemed necessary by AD. Parts required for repair may be recycled or reconditioned, and replaced parts become the property of AO at its option. 10. Exclusions - Separate charges for repairs or replacement of parts due to the following shall be paid for by the customer at the AO current rates for service and parts at time such service is performed: a. Repairs resulting from causes other than normal use; abuse or misuse by the operators (including without limitation damage to photo conductors); accident; theft; neglect; acts of third parties; fire; water; casualty or other natural force. b. Repairs made necessary by service performed by personnel other than AO. c. Repair of damage or increase in service time caused by the use of any supply item which causes machine damage or excessive service, or does not meet the manufacturer's minimum physical property guidelines or specifications. d. Repair of damage or increase in service time caused by the use of the equipment for purposes other than for which designed, or beyond manufacturer's recommended usage, specifications, or applications. e. Service connected with the replacement of paper and toner, and emptying of toner waste receptacles. f. Service connected with relocation of equipment. g. Adding or removing accessories. h. Service of accessories, attachments or devices not provided for under the terms of this agreement. I. Service calls resulting directly from operator error or neglect. j. Repair of damage or increase in service due to customer not replacing supplies or parts at required intervals. k. The discontinuation of parts support by the manufacturer or AO's inability to provide service due to any event beyond its control. I. Installing, removing, re -installing or maintenance of electrical, computer, cabling, software, and/or related equipment, accessories, attachments, options or other devices external to the Equipment. Refinishing the Equipment, inspecting altered Equipment or performing services connected with relocation of Equipment. Re -installation or addition of drivers. Troubleshooting, maintenance, or repair of Customer network issues. m. Overhaul or refurbishing of Equipment when, in Ao's expert opinion, the Equipment has reached a point where normal maintenance, as covered in this agreement, cannot maintain the Equipment in good working order. 11. Print Scan Plus Support - If selected (for an additional annual, quarterly, or monthly charge), includes phone, remote, and onsite troubleshooting, diagnosis, and repair of issues relating to printing, scanning and faxing. Covers reloading and adding of drivers, scan destinations,and address book entries. AD technicians must have access to customer representative that has the computer and network administrator passwords. Customer is responsible for creation and maintenance of network infrastructure to support desired network MFP functions. Full reconnect to print and scan after moving a machine is not covered. 12. Loaner Equipment - Should the covered Equipment require in -shop servicing or will be unusable for a period exceeding 24 hours, Customer may request loan Equipment, which, if available, will be provided at no additional cost. 13. Irreparable Equipment - When in AO's opinion, the machine is irreparable, AO reserves the right to cancel this contract (and/or the specific equipment) without penalty to either party. 14. Delinquency - If Customer's account with AD is not current, AO may 1) refuse to service equipment and/or 2) cancel this Agreement immediately. If Agreement is cancelled, any service, parts or supplies which were rendered during the Agreement period will be billed at AO's then current rates and terms. Any unused consumable items provided by AO under this agreement will remain the property of AO and be returned promptly upon termination of this agreement by either party. AO will invoice for, and Customer agrees to pay for, any unused consumable items not returned at contract termination. Customer agrees to pay all collection cnsts, court costs and reasonable attorney's fees incurred in enforcement of any obligations hereunder by AO or AD assignee. 15. Contract Termination - This agreement may be terminated effective at the end of the first year, or thereafter by either party without incurring any liability to the other party as a result of such termination provided thirty (30) days advance written notice of termination is given to the other party. Notwithstanding the above, either party may terminate this Agreement for failure of the otherto comply with any of its terms and conditions. Maintenance service performed by AO after the termination of the Agreement shall be charged to the Customer at AD's applicable time and material rate and terms then in effect. Rev. 8-4-16 Page 2 of 2 Initials M L6 6 Christine Holle From: Quyen Dang <QDang@empire-co.com> Sent: Friday, April 28, 2017 10;33 ANI To: KDesforges@DiamondBarCA.gov Cc: Al Sotelo Subject: Integrus, LLC, 72UUNGZ4829 Attachments: eForms PDF Attachment.PDF; Integrus Al, WOS, P -NC 16-17.pdf; Integrus auto Al, WOS, P -NC 16-17.pdf; Integrus WC WOS 16-17.pdf Good morning Ken, Please see the attached renewal certificate issued and refer to the attached blanket endorsement on page 10 for the additional insured status and page 14 for primary and noncontributory wording. Auto additional insured and primary and non-contributory wording can be found on page I & 2 of the attached endorsement. Workers camp waiver is also attached. Please let us know if you need anything else. Thanks, Quyen Dang Customer- Service Repi-esentative Did you know we also provide life and health insurance? ,rr E,MPIRE Insuring Peace of Mind Since 19 t 1 714-836-9945 ext. 115 714-836-9946 fax 550 North Park Center Drive, Suite 205 Santa Ana, CA 92705 Insurance License #01326430 wvwvwv.enrpire-co.com CONFID NTIAUTY NOTICE: This electronic message is intended to be viewed only by the individual or entity to which it is addressed. It may contain information that is privileged, confidential and exempt from disclosure under applicable law. Any dissemination, distribution or copying of this communication is strictly prohibited without our prior permission. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, or if you have received this communication in error, please notify us immediately by return e-mail and delete the original message and any copies of it from your computer system. 00 c Cb (L a) Y U M IL CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDDfYYY) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS (7� t4 INSR LTR 4/28/2017 O SUBR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. TH POLICY EFF MMIODfYYYY POLICY EXP MMIDDfYYYY CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICI d X COMMERCIAL GENERAL LIABILITY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEy REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. Y v IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject CLAIMS -MADE O OCCUR the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to t d certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Erica Hornada NAME: y MED EXP (Any one person) $ 10,000 The Empire Company PHONEo A Ext): X No 550 North Park Center Drive E-MAIL ADDRESS: ehornaday@empire-co.com 10/1/2016 Suite 205 INSURERS AFFORDING COVERAGE NAIC # PERSONAL & ADV INJURY $ 1,000,000 Santa Ana CA 92705 INSURER A:Hartford Ins. Co. of the Midwest 37478 INSURED INSURER D:Hartford Casualty Insurance Company 29424 Integrus, LLC, DBA: Advanced Office Services INSURER C: _ 1430 K Village Way INSURERD: Santa Ana CA 92705 1 INSURERF: _ COVERAGES CERTIFICATE NUM13ER-2016/2017 Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BELN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIODfYYYY POLICY EXP MMIDDfYYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A CLAIMS -MADE O OCCUR DAMAGE TO RENTED 300,000 PREMISES Ea occurrence)$ MED EXP (Any one person) $ 10,000 72UUNGZ4829 10/1/2016 10/1/2017 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER, GENERAL AGGREGATE $ 2 , 000 , 000 X POLICY ❑ PRO - LOC PRODUCTS - COMPIOPAGG $ 2,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 Ea accident BODILY INJURY (Per person) $ A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS 72UUNGZ4B29 10/1/2016 10/1/2017 BODILY INJURY (Per accident) $ PROPERTY DAMAGF $ Peraccidenl NON -OWNED HIRED AUTOS AUTOS X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 B EXCESS LIAB CLAIMS -MADE DED I X I RETENTION$ 10,000 $ 72RHUGZ4754 10/1/2016 10/1/2017 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY y I N X PER OTH- STATUTE I I ER ANY PROPRIETORIPARTNERIEXECUTIVE E.L. EACH ACCPDENT $ 1 000 000 A OFFICERIMEMHER EXCLUDED? (Mandatory in NH) NIA 72WEPI0641 10/1/2016 10/1/2017 F.L. DISEASE - EA FMPLOYFF $ 1,000,000 W yes, describe under DESCRIPTION OF OPERATIONS below F.L. DISEASE - POLICY LIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 909, Additional Remarks Schedule, may be attached if more space is required) KDesforges@DiamondBarCA.go City of Diamond Bar its officers, employees, attorneys, and volunteers 21810 Copley Drive Diamond Bar, CA 91.765 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE yen Dang/QUYEN © 9988-2014 ACORD CORPORATION. All rights reserved. ACORD 26 (2094109) The ACORD name and logo are registered marks of ACORD INS 025 1901 401 1 M L6 WORKERS' COMPENSATION BROAD FORM ENDORSEMENT Section II of this endorsement provides additional coverage usually only provided by endorsement. SECTION I B. We Will Pay E. Recovery From Others F. Employers' Liability Insurance EMPLOYERS'LIABILITY STOP GAP 06 Employers' Liability Stop Gap Process Date: 2 01 Employers' Liability Insurance 04 Foreign Voluntary Compensation 05 Longshore and Harbor Workers' SECTION III Policy Expiration Date: 4 ea L a m Y V R IL of (WORKERS' of (EMPLOYERS' Information Page, coverage will not be other amounts payable under this insurance, C. Transfer Of Your Rights and Duties Part 6 Your rights or duties under this policy may not If you die and we receive notice within 4. interest on a judgment as required by law 5, expenses we incur. VOLUNTARY COMPENSATION AND EMPLOYERS' 5. Voluntary Compensation Insurance This insurance applies to bodily injury by 4. Bodily injury by accident must occur workers' compensation law of any state 2. The bodily injury must arise out of and in M L6 tD officer's or employee's employment. The officer's or employee's last day of last your employees were subject to the workers' those amounts to the persons who would be 1. any obligation imposed by workers' not to be subject to the state workers' Endorsement. responsibility for the injury or death. others who may be responsible for the If the persons entitled to the benefits of this recovery and the benefits we paid. We will If the persons entitled to the benefits of this insurance make a recovery from others, they F. Employers' Liability Insurance Part Two (Employers' Liability Insurance) Employment was shown in Item 3.A. of the EMPLOYERS' LIABILITY STOP GAP COVERAGE 6. Employers' Liability Stop Gap Coverage B. Part One (Workers' Compensation Insurance) C. Part Two (Employers' Liability Insurance) Information Page. aggravated by you or in Ohio bodily injury the flying crew of any aircraft. under the provisions of the workers' E. This insurance applies to damages for which M L t0 d r+ d Y V R d 1. Employers' Liability Insurance 4. Foreign Voluntary Compensation and Employers' Liability Reimbursement B. Employers' Liability Insurance: Bodily injury includes resulting death. 2. The bodily injury must occur in the course $500,000 Each Accident 4. Bodily injury by disease must be caused employment. The officer or employee's B. We Will Reimburse This provision 1 of does not officers or employees were subject to any workers' compensation law of the state of 2. sums to which Part Two (Employers' existing hazards at the inception date of your 3. Waiver of Our Right To Recover From Others which is the subject of trade or economic perform work under a written contract that 2. any obligation imposed by a workers' B. This provision 3. does not apply in the states e� L Cb a m Foreign enemy, hostilities (whether war be U M IL exceed the normal cost of returning the be construed as overriding or waiving this persons entitled to them, you must have them: alive and in good health. dead or alive. The word "disease" includes any endemic were included in the provisions of the workers' 5. Longshore and Harbor Workers' Compensation General Section C. Workers' Compensation C. Workers' Compensation Law Workers' Compensation Law means the workers or workers' compensation law and territory named in Item 3.A. of the Information Page and the Longshore and Harbor Workers' laws that are in effect during the policy period. or workers' compensation law, other federal any law that provide nonoccupational disability Part Two (Employers' Liability Insurance), C. loss or expense. Workers' Compensation Act. Continental Shelf Lands Act, or the ea L a m Y V R IL effective date of this policy, this endorsement C. Schedule of Covered States: 1.1� COMMERCIAL AUTOMOBILE HA 99 16 03 12 Fc;o: U THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. a a Y V COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form, the provisions of this endorsement apply. 1. BROAD FORM INSURED A. Subsidiaries and Newly Acquired or Formed Organizations The Named Insured shown in the Declarations is amended to include: (1) Any legal business entity other than a partnership or joint venture, formed as a subsidiary in which you have an ownership interest of more than 50% on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that is an "insured" under any other automobile policy or would be an "insured" under such a policy but for its termination or the exhaustion of its Limit of Insurance. (2) Any organization that is acquired or formed by you and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (a) That is a partnership or joint venture, (b) That is an "insured" under any other policy, (c) That has exhausted its Limit of Insurance under any other policy, or (d) 180 days or more after its acquisition or formation by you, unless you have given us notice of the acquisition or formation. Coverage does not apply to "bodily injury" or "property damage" that results from an "accident" that occurred before you formed or acquired the organization. B. Employees as Insureds Paragraph A.1. - WHO IS AN INSURED - of SECTION II - LIABILITY COVERAGE is amended to add: d. Any "employee" of yours while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs. C. Lessors as Insureds Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: e. The lessor of a covered "auto" while the "auto" is leased to you under a written agreement if: (1) The agreement requires you to provide direct primary insurance for the lessor and (2) The "auto" is leased without a driver. Such a leased "auto" will be considered a covered "auto" you own and not a covered "auto" you hire. D. Additional Insured if Required by Contract (1) Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: f. When you have agreed, in a written contract or written agreement, that a person or organization be added as an additional insured on your business auto policy, such person or organization is an "insured", but only to the extent such person or organization is liable for "bodily injury" or "property damage" caused by the conduct of an "insured" under paragraphs a. or b. of Who Is An Insured with regard to the ownership, maintenance or use of a covered "auto." 02011, The Hartford (Includes copyrighted material Form HA 99 16 0312 of ISO Properties, Inc., with its permission.) Page 1 of 5 I' - The The insurance afforded to any such E. Primary and Non -Contributory if additional insured applies only if the Required by Contract Cb 0. "bodily injury" or "property damage" Only with respect to insurance provided to occurs: an additional insured in 1.D. - Additional 19 (1) During the policy period, and Insured If Required by Contract, the a (2) Subsequent to the execution of such following provisions apply: written contract, and (3) Primary Insurance When Required By (3) Prior to the expiration of the period Contract of time that the written contract This insurance is primary if you have requires such insurance be provided agreed in a written contract or written to the additional insured. agreement that this insurance be (2) How Limits Apply primary. If other insurance is also If you have agreed in a written contract primary, we will share with all that other or written agreement that another insurance by the method described in person or organization be added as an Other Insurance 5.d. additional insured on your policy, the (4) Primary And Non -Contributory To Other most we will pay on behalf of such Insurance When Required By Contract additional insured is the lesser of: If you have agreed in a written contract (a) The limits of insurance specified in or written agreement that this insurance the written contract or written is primary and non-contributory with the agreement; or additional insured's own insurance, this insurance is primary and we will not (b) The Limits of Insurance shown in seek contribution from that other the Declarations. insurance. Such amount shall be a part of and not Paragraphs (3) and (4) do not apply to other in addition to Limits of Insurance shown insurance to which the additional insured in the Declarations and described in this has been added as an additional insured. Section. When this insurance is excess, we will have no (3} Additional Insureds Other Insurance duty to defend the insured against any "suit" if If we cover a claim or "suit" under this any other insurer has a duty to defend the Coverage Part that may also be covered insured against that "suit". If no other insurer by other insurance available to an defends, we will undertake to do so, but we will additional insured, such additional be entitled to the insured's rights against all insured must submit such claim or "suit" those other insurers. to the other insurer for defense and When this insurance is excess over other indemnity. insurance, we will pay only our share of the However, this provision does not apply amount of the loss, if any, that exceeds the sum to the extent that you have agreed in a of: written contract or written agreement (1) The total amount that all such other that this insurance is primary and non- insurance would pay for the loss in the contributory with the additional insured's absence of this insurance, and own insurance. (2) The total of all deductible and self-insured (4) Duties in The Event Of Accident, Claim, amounts under all that other insurance. Suit or Loss We will share the remaining loss, if any, by the If you have agreed in a written contract method described in Other Insurance 5.d. or written agreement that another person or organization be added as an 2• AUTOS RENTED BY EMPLOYEES additional insured on your policy, the Any "auto" hired or rented by your "employee" additional insured shall be required to on your behalf and at your direction will be comply with the provisions in LOSS considered an "auto" you hire. CONDITIONS 2. - DUTIES IN THE The OTHER INSURANCE Condition is amended EVENT OF ACCIDENT, CLAIM , SUIT by adding the following: OR LOSS -- OF SECTION IV — BUSINESS AUTO CONDITIONS, in the same manner as the Named Insured. 02011, The Hartford (Includes copyrighted material Form HA 99 16 0312 of ISO Properties, Inc., with its permission.) Page 2 of 5 M If an "employee's" personal insurance also L6 applies on an excess basis to a covered "auto" hired or rented by your "employee" on your behalf and at your direction, this insurance will be primary to the "employee's" personal insurance, 3. AMENDED FELLOW EMPLOYEE EXCLUSION EXCLUSION 5. - FELLOW EMPLOYEE - of SECTION II - LIABILITY COVERAGE does not apply if you have workers' compensation insurance in -force covering all of your "'employees". Coverage is excess over any other collectible insurance. 4. HIRED AUTO PHYSICAL DAMAGE COVERAGE If hired "autos" are covered "autos" for Liability Coverage and if Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form for any "auto" you own, then the Physical Damage Coverages provided are extended to "autos" you hire or borrow, subject to the following limit. The most we will pay for "loss" to any hired "auto" is: (1) $100,000; (2) The actual cash value of the damaged or stolen property at the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property, whichever is smallest, minus a deductible. The deductible will be equal to the largest deductible applicable to any owned "auto" for that coverage. No deductible applies to "loss" caused by fire or lightning. Hired Auto Physical Damage coverage is excess over any other collectible insurance. Subject to the above limit, deductible and excess provisions, we will provide coverage equal to the broadest coverage applicable to any covered "auto" you own. We will also cover loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actual financial loss, subject to a maximum of $1000 per "accident". This extension of coverage does not apply to any "auto" you hire or borrow from any of your '"employees", partners (if you are a partnership), members (if you are a limited liability company), or members of their households. 5. PHYSICAL DAMAGE - ADDITIONAL °r° TEMPORARY TRANSPORTATION EXPENSE COVERAGE a Paragraph AA.a. of SECTION III - PHYSICAL DAMAGE COVERAGE is amended to provide a a limit of $50 per day and a maximum limit of $1,000. 6. LOAN/LEASE GAP COVERAGE Under SECTION III - PHYSICAL DAMAGE COVERAGE, in the event of a total "loss" to a covered "auto", we will pay your additional legal obligation for any difference between the actual cash value of the "auto" at the time of the "loss" and the "outstanding balance" of the loan/lease. "Outstanding balance" means the amount you owe on the loan/lease at the time of "loss" less any amounts representing taxes; overdue payments; penalties, interest or charges resulting from overdue payments; additional mileage charges; excess wear and tear charges; lease termination fees; security deposits not returned by the lessor; costs for extended warranties, credit life Insurance, health, accident or disability insurance purchased with the loan or lease; and carry-over balances from previous loans or leases. 7. AIRBAG COVERAGE Under Paragraph B. EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: The exclusion relating to mechanical breakdown does not apply to the accidental discharge of an airbag. 8. ELECTRONIC EQUIPMENT - BROADENED COVERAGE a. The exceptions to Paragraphs B.4 - EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE are replaced by the following: Exclusions 4.c. and 4..d. do not apply to equipment designed to be operated solely by use of the power from the "auto's" electrical system that, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto"; (2) Removable from a housing unit which is permanently installed in or upon the covered "auto"; (3) An integral part of the same unit housing any electronic equipment described in Paragraphs (1) and (2) above; or 2011, The Hartford (Includes copyrighted material Form HA 99 16 03'12 of ISO Properties, Inc., with its permission.) Page 3 of 5 M (4) Necessary for the normal L6 operation of the covered "auto" or the monitoring of the covered "auto's" operating system. b. Section III — Version CA 00 01 03 10 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, Paragraph C.2 and Version CA 00 01 10 01 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, Paragraph C are each amended to add the following: $1,500 is the most we will pay for "loss" in any one "accident" to all electronic equipment (other than equipment designed solely for the reproduction of sound, and accessories used with such equipment) that reproduces, receives or transmits audio, visual or data signals which, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto" in a housing, opening or other location that is not normally used by the "auto" manufacturer for the installation of such equipment; (2) Removable from a permanently installed housing unit as described in Paragraph 2.a. above or is an integral part of that equipment; or (3) An integral part of such equipment. For each covered "auto", should loss be limited to electronic equipment only, our obligation to pay for, repair, return or replace damaged or stolen electronic equipment will be reduced by the applicable deductible shown in the Declarations, or $250, whichever deductible is less. 9. EXTRA EXPENSE - BROADENED COVERAGE Under Paragraph A. - COVERAGE - of SECTION III - PHYSICAL DAMAGE COVERAGE, we will pay for the expense of returning a stolen covered "auto" to you. 10. GLASS REPAIR - WAIVER OF DEDUCTIBLE Under Paragraph D. - DEDUCTIBLE - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: If another Hartford Financial Services Group, Inc. company policy or coverage form that is not an automobile policy or coverage form applies to the same "accident", the following applies: (1) If the deductible under this Business Auto Coverage Form is the smaller (or smallest) deductible, it will be waived; (2) If the deductible under this Business Auto Coverage Form is not the smaller (or smallest) deductible, it will be reduced by the amount of the smaller (or smallest) deductible. 12. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS The requirement in LOSS CONDITIONS 2.a. - DUTIES IN THE EVENT OF ACCIDENT,CLAIM, SUIT OR LOSS - of SECTION IV - BUSINESS AUTO CONDITIONS that you must notify us of an "accident" applies only when the "accident" is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) A member, if you are a limited liability company; or (4) An executive officer or insurance manager, if you are a corporation. 13. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Form because of such failure, 14. HIRED AUTO - COVERAGE TERRITORY Paragraph e. of GENERAL CONDITIONS 7. - POLICY PERIOD, COVERAGE TERRITORY - of SECTION IV - BUSINESS AUTO CONDITIONS is replaced by the following: e. For short-term hired "autos", the coverage territory with respect to Liability Coverage is anywhere in the world provided that if the "insured"s" responsibility to pay damages for "bodily injury" or "property damage" is determined in a "suit," the "suit" is brought in the United States of America, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to. No deductible applies to glass damage if the 15. WAIVER OF SUBROGATION glass is repaired rather than replaced, TRANSFER OF RIGHTS OF RECOVERY 11. TWO OR MORE DEDUCTIBLES AGAINST OTHERS TO US - of SECTION IV - Under Paragraph D. - DEDUCTIBLE - of SECTION BUSINESS AUTO CONDITIONS is amended by III - PHYSICAL DAMAGE COVERAGE, the adding the following: following is added: 02011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 4 of 5 as IL m Y U M a M We waive any right of recovery we may have L6 against any person or organization with whom t6 you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form. 16. RESULTANT MENTAL ANGUISH COVERAGE The definition of "bodily injury" in SECTION V - DEFINITIONS is replaced by the following: "Bodily injury" means bodily injury, sickness or disease sustained by any person, including mental anguish or death resulting from any of these. 17. EXTENDED CANCELLATION CONDITION Paragraph 2. of the COMMON POLICY CONDITIONS - CANCELLATION - applies except as follows: If we cancel for any reason other than nonpayment of premium, we will mail or deliver to the first Named Insured written notice of cancellation at least 60 days before the effective date of cancellation. 18. HYBRID, ELECTRIC, OR NATURAL GAS VEHICLE PAYMENT COVERAGE In the event of a total loss to a "non -hybrid" auto for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended as follows: a.lf the auto is replaced with a "hybrid" auto or an auto powered solely by electricity or natural gas, we will pay an additional 10%, to a maximum of $2,500, of the "non -hybrid" auto's actual cash value or replacement cost, whichever is less, b.The auto must be replaced and a copy of a bill of sale or new lease agreement received by us within 60 calendar days of the date of "loss," c. Regardless of the number of autos deemed a total loss, the most we will pay under this Hybrid, Electric, or Natural Gas Vehicle Payment Coverage provision for any one "loss" is $10,000. For the purposes of the coverage provision, a.A "non -hybrid" auto is defined as an auto that uses only an internal combustion engine to move the auto but does not include autos powered solely by electricity or natural gas. b.A "hybrid" auto is defined as an auto with an internal combustion engine and one or more electric motors; and that uses the internal combustion engine and one or more electric motors to move the auto, or the internal combustion engine to charge one or more electric motors, which move the auto. 19. VEHICLE WRAP COVERAGE In the event of a total loss to an "auto" for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended to add the following: In addition to the actual cash value of the "auto", we will pay up to $1,000 for vinyl vehicle wraps which aro displayed on the covered "auto" at the time of total loss. Regardless of the number of autos deemed a total loss, the most we will pay under this Vehicle Wrap Coverage provision for any one "loss" is $5,000. For purposes of this coverage provision, signs or other graphics painted or magnetically affixed to the vehicle are not considered vehicle wraps. 02011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 5 of 5 0 N Cb a m Y a <p N L6 tD � d r+ d Y V R d COMMERCIAL GENERAL LIABILITY COVERAGE FORM Various provisions in this policy restrict coverage. Read (2) The "bodily injury" or "property damage" occurs the entire policy carefully to determine rights, duties and during the policy period; and what is and is not covered. (3) Prior to the policy period, no insured listed Throughout this policy the words "you" and "your" refer to udder Paragraph 1. of Section II — Who Is An the Named Insured shown in the Declarations, and any Insured and no "employee" authorized by you to other person or organization qualifying as a Named give or receive notice of an 'occurrence" or Insured under this policy. The words "we", "us" and "our" claim, knew that the "bodily injury" or "property refer to the stock insurance company member of The damage" had occurred, in whole or in part. If Hartford providing this insurance. such a listed insured or authorized "employee" The word "insured" means any person or organization knew, prior to the policy period, that the "bodily qualifying as such under Section II —Who Is An Insured. injury" or "property damage" occurred, then any Other words and phrases that appear in quotation marks continuation, change or resumption of such "bodily injury" or "property damage" during or have special meaning. Refer to Section V—Definitions. after the policy period will be deemed to have SECTION I — COVERAGES been known prior to the policy period, COVERAGE A BODILY INJURY AND PROPERTY c. "Bodily injury" or "property damage" will be deemed DAMAGE LIABILITY to have been known to have occurred at the 1. Insuring Agreement earliest time when any insured listed under a. We will pay thane sums that the insured becomes Paragraph 1. of Section II — Who Is An Insured orany "employee" authorized by you to give or legally obligated to pay as damages because of receive notice of an "occurrence"' or claim: "bodily injury" or "property damage" to which this insurance applies. We will have the right and duty (1) Reports all, or any part, of the "bodily injury" or to defend the insured against any "suit" seeking "property damage" to us or any other insurer; those damages. However, we will have no duty to (2) Receives a written or verbal demand or claim defend the insured against any "suit" seeking for damages because of the "bodily injury" or damages for "bodily injury" or "property damage" to "property damage"; or which this insurance does not apply. We may, at (3) Becomes aware by any other means that our discretion, investigate any "occurrence" and "bodily injury" or "property damage" has settle any claim or "suit" that may result. But: occurred or has begun to occur. (1) The amount we will pay for damages is limited d. Damages because of "bodily injury" include as described in Section III — Limits Of damages claimed by any person or organization for Insurance; and care, loss of services or death resulting at any time (2) Our right and duty to defend ends when we from the "bodily injury". have used up the applicable limit of insurance in e. Incidental Medical Malpractice the payment of judgments or settlements under Coverages A or B or medical expenses under (1) "Bodily injury" arising out of the rendering of or Coverage C. failure to render professional health care No other obligation or liability to pay sums or services as a physician, dentist, nurse, perform acts or services is covered unless explicitly emergency medical technician or paramedicshall be deemed to be caused by an provided for under Supplementary Payments — "occurrence", but only if: Coverages A and B. b. This insurance applies to "bodily injury" and {a) The physician, dentist, nurse, emergency "property damage" only if: medical technician or paramedic is employed by you to provide such services; (1) The "bodily injury" or "property damage" is and caused by an "occurrence" that takes place in (b) You are not engaged in the business or the "coverage territory"; occupation of providing such services. HG 00 01 06 05 Page 1 of 18 O 2005 The Hartford (Includes copyrighted material of Insurance Services Office, Inc. with its permission.) M L6 (2) For the purpose of determining the limits of insurance for incidental medical malpractice, any act or omission together with all related acts or omissions in the furnishing of these services to any one person will be considered one "occurrence". 2. Exclusions This insurance does not apply to: a. Expected Or Intended Injury "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. b. Contractual Liability "Bodily injury" or "property damage" for which the insured is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages: (1) That the insured would have in the absence of the contract or agreement; or (2) Assumed in a contract or agreement that is an "insured contract", provided the "bodily injury" or "property damage" occurs subsequent to the execution of the contract or agreement. Solely for the purposes of liability assumed in an "insured contract", reasonable attorney fees and necessary litigation expenses incurred by or for a party other than an insured are deemed to be damages because of "bodily injury" or "property damage", provided: (a) Liability to such party for, or for the cost of, that party's defense has also been assumed in the same "insured contract"; and (b) Such attorney fees and litigation expenses are for defense of that party against a civil or alternative dispute resolution proceeding in which damages to which this insurance applies are alleged. c. Liquor Liability "Bodily injury" or "property damage" for which any insured may be held liable by reason of: (1) Causing or contributing to the intoxication of any person; (2) The furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol; or (3) Any statute, ordinance or regulation relating to the sale, gift, distribution or use of alcoholic beverages. This exclusion applies only if you are in the business of manufacturing, distributing, selling, serving or furnishing alcoholic beverages. N N d. Workers' Compensation And Similar Laws Cb Any obligation of the insured under a workers' a compensation, disability benefits or unemployment Y compensation law or any similar law. evo a e. Employer's Liability "Bodily injury" to: (1) An "employee" of the insured arising out of and in the course of: (a) Employment by the insured; or (b) Performing duties related to the conduct of the insured's business; or (2) The spouse, child, parent, brother or sister of that "employee" as a consequence of Paragraph (1) above. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. This exclusion does not apply to liability assumed by the insured under an "insured contract". f. Pollution (1) "Bodily injury" or "property damage" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants": (a) At or from any premises, site or location which is or was at any time owned or occupied by, or rented or loaned to, any insured. However, this subparagraph does not apply to: (i) "Bodily injury" if sustained within a building and caused by smoke, fumes, vapor or soot produced by or originating from equipment that is used to heat, cool or dehumidify the building, or equipment that is used to heat water for personal use, by the building's occupants or their guests; (i1) 'Bodily injury" or "property damage" for which you may be held liable, if you are a contractor and the owner or lessee of such premises, site or location has been added to your policy as an additional insured with respect to your ongoing operations performed for that additional insured at that premises, site or location and such premises, site or location is not and never was owned or occupied by, or rented or loaned to, any insured, other than that additional insured; or Page 2 of 18 HG 00 01 06 05 M L6 (iii) "Bodily injury" or "property damage" arising out of heat, smoke or fumes from a "hostile fire"; (b) At or from any premises, site or location which is or was at any time used by or for any insured or others for the handling, storage, disposal, processing or treatment of waste; (c) Which are or were at any time transported, handled, stored, treated, disposed of, or processed as waste by or for: (i) Any insured; or (ii) Any person or organization for whom you may be legally responsible; (d) At or from any premises, site or location on which any insured or any contractors or subcontractors working directly or indirectly on any insured's behalf are performing operations if the "pollutants" are brought on or to the premises, site or location in connection with such operations by such insured, contractor or subcontractor. However, this subparagraph does not apply to: (i) "Bodily injury" or "property damage" arising out of the escape of fuels, lubricants or other operating fluids which are needed to perform the normal electrical, hydraulic or mechanical functions necessary for the operation of "mobile equipment" or its parts, if such fuels, lubricants or other operating fluids escape from a vehicle part designed to hold, store or receive them. This exception does not apply if the "bodily injury" or "property damage" arises out of the intentional discharge, dispersal or release of the fuels, lubricants or other operating fluids, or if such fuels, lubricants or other operating fluids are brought on or to the premises, site or location with the intent that they be discharged, dispersed or released as part of the operations being performed by such insured, contractor or subcontractor; (ii) "Bodily injury" or "property damage" sustained within a building and caused by the release of gases, fumes or vapors from materials brought into that building in connection with operations being performed by you or on your behalf by a contractor or subcontractor; or (iii) "Bodily injury" or "property damage" arising out of heat, smoke or fumes from a "hostile fire"; or HG 00 01 06 05 M N (e) At or from any premises, site or location on which any insured or any contractors or a subcontractors working directly or indirect) Y on any insured's behalf are performing u operations if the operations are to test for, a monitor, clean up, remove, contain, treat, detoxify or neutralize, or in any way respond to, or assess the effects of, "pollutants". (2) Any loss, cost or expense arising out of any: (a) Request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, contain, treat, detoxify or neutralize, or in any way respond to, or assess the effects of, "pollutants"; or (b) Claim or suit by or on behalf of a governmental authority for damages because of testing for, monitoring, cleaning up, removing, containing, treating, detoxifying or neutralizing, or in any way responding to, or assessing the effects of, "pollutants". However, this paragraph does not apply to liability for damages because of "property damage" that the insured would have in the absence of such request, demand, order or statutory or regulatory requirement, or such claim or "suit" by or on behalf of a governmental authority. g. Aircraft, Auto Or Watercraft "Bodily injury" or "property damage" arising out of the ownership, maintenance, use or entrustment to others of any aircraft, "auto" or watercraft owned or operated by or rented or loaned to any insured. Use includes operation and "loading or unloading". This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the "occurrence" which caused the "bodily injury" or "property damage" involved the ownership, maintenance, use or entrustment to others of any aircraft, "auto" or watercraft that is owned or operated by or rented or loaned to any insured. This exclusion does not apply to: (1) A watercraft while ashore on premises you own or rent; (2) A watercraft you do not own that is: (a) Less than 51 feet long; and (b) Not being used to carry persons for a charge; (3) Parking an "auto" on, or on the ways next to, premises you own or rent, provided the "auto" is not owned by or rented or loaned to you or the insured; Page 3 of 18 M L6 (4) Liability assumed under any "insured contract" for the ownership, maintenance or use of aircraft or watercraft; (5) "Bodily injury" or "property damage" arising out of the operation of any of the equipment listed in Paragraph f.(2) or f.(3) of the definition of "mobile equipment"; or (6) An aircraft that is not owned by any insured and is hired, chartered or loaned with a paid crew. However, this exception does not apply if the insured has any other insurance for such "bodily injury" or "property damage", whether the other insurance is primary, excess, contingent or on any other basis. h. Mobile Equipment "Bodily injury" or "property damage" arising out of: (1) The transportation of "mobile equipment" by an "auto" owned or operated by or rented or loaned to any insured; or (2) The use of "mobile equipment" in, or while in practice for, or while being prepared for, any prearranged racing, speed, demolition, or stunting activity. i. War "Bodily injury" or "property damage", however caused, arising, directly or indirectly, out of: (1) War, including undeclared or civil war; (2) Warlike action by a military force, including action in hindering or defending against an actual or expected attack, by any government, sovereign or other authority using military personnel or other agents; or (3) Insurrection, rebellion, revolution, usurped power, or action taken by governmental authority in hindering or defending against any of these. j. Damage To Property "Property damage" to: (1) Property you own, rent, or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another's property; (2) Premises you sell, give away or abandon, if the "property damage" arises out of any part of those premises; (3) Property loaned to you; (4) Personal property in the care, custody or control of the insured; (5) That particular part of real property on which you or any contractors or subcontractors Page 4 of 18 v N working directly or indirectly on your behalf are cb performing operations, if the "property damage" 0 - arises arises out of those operations; or Y (6) That particular part of any property that must be restored, repaired or replaced because "your La work" was incorrectly performed on it. Paragraphs (1), (3) and (4) of this exclusion do not apply to "property damage" (other than damage by fire) to premises, including the contents of such premises, rented to you for a period of 7 or fewer consecutive days. A separate limit of insurance applies to Damage To Premises Rented To You as described in Section III — Limits Of Insurance. Paragraph (2) of this exclusion does not apply if the premises are "your work" and were never occupied, rented or held for rental by you. Paragraphs (3) and (4) of this exclusion do not apply to "property damage" arising from the use of elevators. Paragraphs (3), (4), (5) and (6) of this exclusion do not apply to liability assumed under a sidetrack agreement. Paragraphs (3) and (4) of this exclusion do not apply to "property damage" to borrowed equipment while not being used to perform operations at the job site. Paragraph (6) of this exclusion does not apply to "property damage" included in the "products - completed operations hazard". k. Damage To Your Product "Property damage" to "your product" arising out of it or any part of it. I. Damage To Your Work "Property damage" to "your work" arising out of it or any part of it and included in the "products - completed operations hazard". This exclusion does not apply if the damaged work or the work out of which the damage arises was performed on your behalf by a subcontractor. m. Damage To Impaired Property Or Property Not Physically Injured "Property damage" to "impaired property" or property that has not been physically injured, arising out of: (1) A defect, deficiency, inadequacy or dangerous condition in "your product" or "your work"; or (2) A delay or failure by you or anyone acting on your behalf to perform a contract or agreement in accordance with its terms. This exclusion does not apply to the loss of use of other property arising out of sudden and accidental physical injury to "your product" or "your work" after it has been put to its intended use. HG 00 01 06 05 M L6 n. Recall Of Products, Work Or Impaired Property Damages claimed for any loss, cost or expense incurred by you or others for the loss of use, withdrawal, recall, inspection, repair, replacement, adjustment, removal or disposal of: (1) "Your product"; (2) "Your work"; or (3) "Impaired property"; if such product, work, or property is withdrawn or recalled from the market or from use by any person or organization because of a known or suspected defect, deficiency, inadequacy or dangerous condition in it. o. Personal And Advertising Injury "Bodily injury" arising out of "personal and advertising injury" p. Electronic Data Damages arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to manipulate electronic data. As used in this exclusion, electronic data means information, facts or programs stored as or on, created or used on, or transmitted to or from computer software, including systems and applications software, hard or floppy disks, CD- ROMS, tapes, drives, cells, data processing devices or any other media which are used with electronically controlled equipment. q. Employment -Related Practices "Bodily injury" to: (1) A person arising out of any "employment— related practices"; or (2) The spouse, child, parent, brother or sister of that person as a consequence of "bodily injury" to that person at whom any "employment- related practices" are directed. This exclusion applies: (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to repay someone else because of the injury. r. Asbestos share damages with or who must pay damages (1) "Bodily injury" or "property damage" arising out of the "asbestos hazard". (2) Any damages, judgments, settlements, loss, costs or expenses that: (a) May be awarded or incurred by reason of any claim or suit alleging actual or threatened injury or damage of any nature or HG 00 01 06 05 Damage To Premises Rented To You — Exception For Damage By Fire, Lightning Or Explosion Exclusions c. through h. and j. through n. do not apply to damage by fire, lightning or explosion to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in Section III — Limits Of Insurance. COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY 1. Insuring Agreement a. We will pay those sums that the insured becomes legally obligated to pay as damages because of "personal and advertising injury" to which this insurance applies. We will have the right and duty to defend the insured against any "suit" seeking those damages. However, we will have no duty to defend the insured against any "suit" seeking damages for "personal and advertising injury" to which this insurance does not apply. We may, at our discretion, investigate any offense and settle any claim or "suit" that may result. But: (1) The amount we will pay for damages is limited as described in Section III — Limits Of Insurance; and (2) Our right and duty to defend end when we have used up the applicable limit of insurance in the payment of judgments or settlements under Coverages A or B or medical expenses under Coverage C. No other obligation or liability to pay sums or perform acts or services is covered unless explicitly provided for under Supplementary Payments — Coverages A and B. b. This insurance applies to "personal and advertising Injury" caused by an offense arising out of your business but only if the offense was committed in the "coverage territory" during the policy period. Page 5 of 18 N kind to persons or property which would not have occurred in whole or in part but for the a °asbestos hazard"; Y (b) Arise out of any request, demand, order or statutory or regulatory requirement that any a - insured or others test for, monitor, clean up, remove, encapsulate, contain, treat, detoxify or neutralize or in any way respond to or assess the effects of an "asbestos hazard"; or (c) Arise out of any claim or suit for damages because of testing for, monitoring, cleaning up, removing, encapsulating, containing, treating, detoxifying or neutralizing or in any way responding to or assessing the effects of an "asbestos hazard". Damage To Premises Rented To You — Exception For Damage By Fire, Lightning Or Explosion Exclusions c. through h. and j. through n. do not apply to damage by fire, lightning or explosion to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in Section III — Limits Of Insurance. COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY 1. Insuring Agreement a. We will pay those sums that the insured becomes legally obligated to pay as damages because of "personal and advertising injury" to which this insurance applies. We will have the right and duty to defend the insured against any "suit" seeking those damages. However, we will have no duty to defend the insured against any "suit" seeking damages for "personal and advertising injury" to which this insurance does not apply. We may, at our discretion, investigate any offense and settle any claim or "suit" that may result. But: (1) The amount we will pay for damages is limited as described in Section III — Limits Of Insurance; and (2) Our right and duty to defend end when we have used up the applicable limit of insurance in the payment of judgments or settlements under Coverages A or B or medical expenses under Coverage C. No other obligation or liability to pay sums or perform acts or services is covered unless explicitly provided for under Supplementary Payments — Coverages A and B. b. This insurance applies to "personal and advertising Injury" caused by an offense arising out of your business but only if the offense was committed in the "coverage territory" during the policy period. Page 5 of 18 M L6 2. Exclusions This insurance does not apply to: a. Knowing Violation Of Rights Of Another "Personal and advertising injury" arising out of an offense committed by, at the direction or with the consent or acquiescence of the insured with the expectation of inflicting "personal and advertising injury". b. Material Published With Knowledge Of Falsity "Personal and advertising injury" arising out of oral, written or electronic publication of material, if done by or at the direction of the insured with knowledge of its falsity. c. Material Published Prior To Policy Period "Personal and advertising injury" arising out of oral, written or electronic publication of material whose first publication took place before the beginning of the policy period. d. Criminal Acts "Personal and advertising injury" arising out of a criminal act committed by or at the direction of the insured. e. Contractual Liability "Personal and advertising injury" for which the insured has assumed liability in a contract or agreement. This exclusion does not apply to liability for damages that the insured would have in the absence of the contract or agreement. f. Breach Of Contract "Personal and advertising injury" arising out of a breach of contract, except an implied contract to use another's "advertising idea" in your "advertisement". g. Quality Or Performance Of Goods -- Failure To Conform To Statements "Personal and advertising injury" arising out of the failure of goods, products or services to conform with any statement of quality or performance made in your "advertisement". h. Wrong Description Of Prices "Personal and advertising injury" arising out of the wrong description of the price of goods, products or services. I. Infringement Of Intellectual Property Rights "Personal and advertising injury" arising out of any violation of any intellectual property rights such as copyright, patent, trademark, trade name, trade secret, service mark or other designation of origin or authenticity. However, this exclusion does not apply to infringement, in your "advertisement", of: (1) Copyright; However, this exclusion does not apply to Paragraphs 17.a., b. and c. of "personal and advertising injury" under the Definitions Section. For the purposes of this exclusion, placing an "advertisement" for or linking to others on your web site, by itself, is not considered the business of advertising, broadcasting, publishing or telecasting. k. Electronic Chatrooms Or Bulletin Boards "Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns, or over which the insured exercises control. I. Unauthorized Use Of Another's Name Or Product "Personal and advertising injury" arising out of the unauthorized use of another's name or product in your e-mail address, domain name or metatags, or any other similar tactics to mislead another's potential customers. m. Pollution "Personal and advertising injury" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants" at any time. n. Pollution -Related Any loss, cost or expense arising out of any: (1) Request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, contain, treat, detoxify or neutralize, or in any way respond to, or assess the effects of, "pollutants"; or (2) Claim or suit by or on behalf of a governmental authority for damages because of testing for, monitoring, cleaning up, removing, containing, treating, detoxifying or neutralizing, or in any way responding to, or assessing the effects of, "pollutants". Page 6 of 18 HG 00 01 06 05 N (2) Slogan, unless the slogan is also a trademark, trade name, service mark or other designation a of origin or authenticity; or Y (3) Title of any literary or artistic work. U j. Insureds In Media And Internet Type a Businesses "Personal and advertising injury" committed by an insured whose business is: (1) Advertising, broadcasting, publishing or telecasting; (2) Designing or determining content of web sites for others; or (3) An Internet search, access, content or service provider. However, this exclusion does not apply to Paragraphs 17.a., b. and c. of "personal and advertising injury" under the Definitions Section. For the purposes of this exclusion, placing an "advertisement" for or linking to others on your web site, by itself, is not considered the business of advertising, broadcasting, publishing or telecasting. k. Electronic Chatrooms Or Bulletin Boards "Personal and advertising injury" arising out of an electronic chatroom or bulletin board the insured hosts, owns, or over which the insured exercises control. I. Unauthorized Use Of Another's Name Or Product "Personal and advertising injury" arising out of the unauthorized use of another's name or product in your e-mail address, domain name or metatags, or any other similar tactics to mislead another's potential customers. m. Pollution "Personal and advertising injury" arising out of the actual, alleged or threatened discharge, dispersal, seepage, migration, release or escape of "pollutants" at any time. n. Pollution -Related Any loss, cost or expense arising out of any: (1) Request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, contain, treat, detoxify or neutralize, or in any way respond to, or assess the effects of, "pollutants"; or (2) Claim or suit by or on behalf of a governmental authority for damages because of testing for, monitoring, cleaning up, removing, containing, treating, detoxifying or neutralizing, or in any way responding to, or assessing the effects of, "pollutants". Page 6 of 18 HG 00 01 06 05 M L6 o. War "Personal and advertising injury", however caused, arising, directly or indirectly, out of: (1) War, including undeclared or civil war; (2) Warlike action by a military force, including action in hindering or defending against an actual or expected attack, by any government, sovereign or other authority using military personnel or other agents; or (3) Insurrection, rebellion, revolution, usurped power, or action taken by governmental authority in hindering or defending against any of these. p. Internet Advertisements And Content Of Others "Personal and advertising injury" arising out of: (1) An "advertisement" for others on your web site; (2) Placing a link to a web site of others on your web site; (3) Content, including information, sounds, text, graphics, or images from a web site of others displayed within a frame or border on your web site; or (4) Computer code, software or programming used to enable: (a) Your web site; or (b) The presentation or functionality of an "advertisement" or other content on your web site. q. Right Of Privacy Created By Statute "Personal and advertising injury" arising out of the violation of a person's right of privacy created by any state or federal act. However, this exclusion does not apply to liability for damages that the insured would have in the absence of such state or federal act. r. Violation Of Anti -Trust law "Personal and advertising injury" arising out of a violation of any anti-trust law. S. Securities "Personal and advertising injury" arising out of the fluctuation in price or value of any stocks, bonds or other securities. t. Discrimination Or Humiliation "Personal and advertising injury" arising out of discrimination or humiliation committed by or at the direction of any "executive officer", director, stockholder, partner or member of the insured. u. Employment -Related Practices "Personal and advertising injury" to: (1) A person arising out of any "employment— related practices'; or HG 00 01 06 05 ti N (2) The spouse, child, parent, brother or sister of that person as a consequence of "personal and a advertising injury" to that person at whom any Y "employment-related practices" are directed. U This exclusion applies: a- (1) Whether the insured may be liable as an employer or in any other capacity; and (2) To any obligation to share damages with or repay someone else who must pay damages because of the injury. v. Asbestos (1) "Personal and advertising injury" arising out of the "asbestos hazard". (2) Any damages, judgments, settlements, loss, costs or expenses that: (a) May be awarded or incurred by reason of any claim or suit alleging actual or threatened injury or damage of any nature or kind to persons or property which would not have occurred in whole or in part but for the "asbestos hazard"; (b) Arise out of any request, demand, order or statutory or regulatory requirement that any insured or others test for, monitor, clean up, remove, encapsulate, contain, treat, detoxify or neutralize or in any way respond to or assess the effects of an "asbestos hazard"; or (c) Arise out of any claim or suit for damages because of testing for, monitoring, cleaning up, removing, encapsulating, containing, treating, detoxifying or neutralizing or in any way responding to or assessing the effects of an "asbestos hazard". COVERAGE C MEDICAL PAYMENTS 1. Insuring Agreement a. We will pay medical expenses as described below for "bodily injury" caused by an accident: (1) On premises you own or rent; (2) On ways next to premises you own or rent; or (3) Because of your operations; provided that: (1) The accident takes place in the "coverage territory" and during the policy period; (2) The expenses are incurred and reported to us within three years of the date of the accident; and (3) The injured person submits to examination, at our expense, by physicians of our choice as often as we reasonably require. Page 7 of 18 <C N L6 b. We will make these payments regardless of fault. e. All costs taxed against the insured in the "suit". Cb These payments will not exceed the applicable limit f. Prejudgment interest awarded against the insured a of insurance. We will pay reasonable expenses for: on that part of the judgment we pay. If we make an Y (1) First aid administered at the time of an accident; offer to pay the applicable limit of insurance, we willDa (2) Necessary medical, surgical, x-ray and dental not pay any prejudgment interest based on that services, including prosthetic devices; and period of time after the offer. (3) Necessary ambulance, hospital, professional g• All interest on the full amount of any judgment that nursing and funeral services. accrues after entry of the judgment and before we 2. Exclusions have paid, offered to pay, or deposited in court the part of the judgment that is within the applicable We will not pay expenses for "bodily injury": limit of insurance. a. Any Insured These payments will not reduce the limits of insurance. To any insured, except "volunteer workers". 2. If we defend an insured against a "suit" and an b. Hired Person 'indemnitee of the insured is also named as a party to To a person hired to do work for or on behalf of any the "suit", we will defend that indemnitee if all of the insured or a tenant of any insured. following conditions are met: C. Injury On Normally Occupied Premises a. The "suit" against the indemnitee seeks damages for which the insured has assumed the liability of To a person injured on that part of premises you the indemnitee in a contract or agreement that is an own or rent that the person normally occupies. "insured contract"; d. Workers Compensation And Similar Laws b. This insurance applies to such liability assumed by To a person, whether or not an "employee" of any the insured; insured, if benefits for the "bodily injury" are payable c. The obligation to defend, or the cost of the defense or must be provided under a workers" compensation of, that indemnitee, has also been assumed by the or disability benefits law or a similar law. insured in the same "insured contract"; e. Athletics Activities d. The allegations in the "suit" and the information we To a person injured while practicing, instructing or know about the "occurrence" are such that no participating in any physical exercises or games, conflict appears to exist between the interests of sports, or athletic contests. the insured and the interests of the indemnitee; f. Products -Completed Operations Hazard e. The indemnitee and the insured ask us to conduct Included within the "products -completed operations and control the defense of that indemnitee against hazard". such "suit" and agree that we can assign the same counsel to defend the insured and the indemnitee; g. Coverage A Exclusions and Excluded under Coverage A. f. The indemnitee: SUPPLEMENTARY PAYMENTS — COVERAGES (1) Agrees in writing to: A AND B (a) Cooperate with us in the investigation, 1. We will pay, with respect to any claim we investigate or settlement or defense of the "suit"; settle, or any "suit" against an insured we defend: (b) Immediately send us copies of any a. All expenses we incur. demands, notices, summonses or legal b. Up to $1,000 for cost of bail bonds required papers received in connection with the "suit"; because of accidents or traffic law violations arising (c) Notify any other insurer whose coverage is out of the use of any vehicle to which the Bodily available to the indemnitee; and Injury Liability Coverage applies. We do not have (d) Cooperate with us with respect to to furnish these bonds. coordinating other applicable insurance c. The cost of appeal bonds or bonds to release available to the indemnitee; and attachments, but only for bond amounts within the (2) Provides us with written authorization to: applicable limit of insurance. We do not have to furnish these bonds. (a) Obtain records and other information related d. All reasonable expenses incurred by the insured at to the "suit'; and our request to assist us in the investigation or (b) Conduct and control the defense of the defense of the claim or "suit", including actual loss indemnitee in such "suit". of earnings up to $500 a day because of time off So long as the above conditions are met, attorneys' from work. fees incurred by us in the defense of that indemnitee, Page 8 of 18 HG 00 01 06 05 M L6 co necessary litigation expenses incurred by us and necessary litigation expenses incurred by the indemnitee at our request will be paid as Supplementary Payments. Notwithstanding the provisions of Paragraph 2.b.(2) of Section l — Coverage A — Bodily Injury And Property Damage Liability, such payments will not be deemed" to be damages for "bodily injury" and "property damage" and will not reduce the limits of insurance. Our obligation to defend an insured's indemnitee and to pay for attorneys' fees and necessary litigation expenses as Supplementary Payments ends when: a. We have used up the applicable limit of insurance in the payment of judgments or settlements; or b. The conditions set forth above, or the terms of the agreement described in Paragraph f. above, are no longer met. SECTION II WHO IS AN INSURED 1. If you are designated in the Declarations as: a. An individual, you and your spouse are insureds, but only with respect to the conduct of a business of which you are the sole owner. b. A partnership or joint venture, you are an insured. Your members, your partners, and their spouses are also insureds, but only with respect to the conduct of your business. c. A limited liability company, you are an insured. Your members are also insureds, but only with respect to the conduct of your business. Your managers are insureds, but only with respect to their duties as your managers, d. An organization other than a partnership, joint venture or limited liability company, you are an insured. Your "executive officers" and directors are insureds, but only with respect to their duties as your officers or directors. Your stockholders are also insureds, but only with respect to their liability as stockholders. e. A trust, you are an insured. Your trustees are also insureds, but only with respect to their duties as trustees. 2. Each of the following is also an insured: a. Employees and Volunteer workers Your "volunteer workers" only while performing duties related to the conduct of your business, or your "employees", other than either your "executive officers" (if you are an organization other than a partnership, joint venture or limited liability company) or your managers (if you are a limited liability company), but only for acts within the scope of their employment by you or while performing duties related to the conduct of your business. HG 00 01 06 05 M N However, none of these "employees" or "volunteer cb workers" are insureds for: a (1) "Bodily injury" or "personal and advertising Y injury": a (a) To you, to your partners or members (if you are a partnership or joint venture), to your members (if you are a limited liability company), to a co -"employee" while in the course of his or her employment or performing duties related to the conduct of your business, or to your other "volunteer workers" while performing duties related to the conduct of your business; (b) To the spouse, child, parent, brother or sister of that co -"employee" or that "volunteer worker" as a consequence of Paragraph (1)(a) above; (c) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraphs (1)(a) or (b) above; or (d) Arising out of his or her providing or failing to provide professional health care services. If you are not in the business of providing professional health care services, Paragraph (d) does not apply to any nurse, emergency medical technician or paramedic employed by you to provide such services. (2) "Property damage" to property: (a) Owned, occupied or used by, (b) Rented to, in the care, custody or control of, or over which physical control is being exercised for any purpose by you, any of your "employees", "volunteer workers", any partner or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). b. Real Estate Manager Any person (other than your "employee" or "volunteer worker"), or any organization while acting as your real estate manager. c. Temporary Custodians of Your Property Any person or organization having proper temporary custody of your property if you die, but only: (1) With respect to liability arising out of the maintenance or use of that property; and (2) Until your legal representative has been appointed. d. Legal Representative If You Die Your legal representative if you die, but only with respect to duties as such. That representative will Page 9 of 18 M have all your rights and duties under this Coverage Part. e. Unnamed Subsidiary Any subsidiary, and subsidiary thereof, of yours which is a legally incorporated entity of which you own a financial interest of more than 50% of the voting stock on the effective date of the Coverage Part. The insurance afforded herein for any subsidiary not named in this Coverage Part as a named insured does not apply to injury or damage with respect to which an insured under this Coverage Part is also an insured under another policy or would be an insured under such policy but for its termination or the exhaustion of its limits of insurance. 3. Newly Acquired or Formed Organization Any organization you newly acquire or form, other than a partnership, joint venture or limited liability company, and over which you maintain financial interest of more than 50% of the voting stock, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only until the 180th day after you acquire or form the organization or the end of the policy period, whichever is earlier; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. 4. Mobile Equipment With respect to "mobile equipment" registered in your name under any motor vehicle registration law, any person is an insured while driving such equipment along a public highway with your permission. Any other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the equipment, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person driving the equipment; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. Page 10 of 18 The following person(s) or organization(s) are an additional insured when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement. A person or organization is an additional insured under this provision only for that period of time required by the contract or agreement. However, no such person or organization is an insured under this provision if such person or organization is included as an insured by an endorsement issued by us and made a part of this Coverage Part. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products - completed operations hazard". (1) The insurance afforded the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; HG 00 01 06 05 0 M 5. Nonowned Watercraft With respect to watercraft you do not own that is less Cb a than 51 feet long and is not being used to carry Y persons for a charge, any person is an insured while operating such watercraft with your permission. Any a - other person or organization responsible for the conduct of such person is also an insured, but only with respect to liability arising out of the operation of the watercraft, and only if no other insurance of any kind is available to that person or organization for this liability. However, no person or organization is an insured with respect to: a. "Bodily injury" to a co -"employee" of the person operating the watercraft; or b. "Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. 6. Additional Insureds When Required By Written Contract, Written Agreement Or Permit The following person(s) or organization(s) are an additional insured when you have agreed, in a written contract, written agreement or because of a permit issued by a state or political subdivision, that such person or organization be added as an additional insured on your policy, provided the injury or damage occurs subsequent to the execution of the contract or agreement. A person or organization is an additional insured under this provision only for that period of time required by the contract or agreement. However, no such person or organization is an insured under this provision if such person or organization is included as an insured by an endorsement issued by us and made a part of this Coverage Part. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products - completed operations hazard". (1) The insurance afforded the vendor is subject to the following additional exclusions: This insurance does not apply to: (a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; HG 00 01 06 05 M (b) Any express warranty unauthorized by you; (c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; (g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (h) "Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i) The exceptions contained in Sub- paragraphs (d) or (f); or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors of Equipment (1) Any person or organization from whom you lease equipment; but only with respect to their liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. (2) With respect to the insurance afforded to these additional insureds this insurance does not apply to any "occurrence" which takes place after the equipment lease expires. d. Architects, Engineers or Surveyors Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (1) In connection with your premises; or (2) In the performance of your ongoing operations performed by you or on your behalf. With respect to the insurance afforded these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: 1. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or 2. Supervisory, inspection, architectural or engineering activities. e. Permits Issued By State Or Political Subdivisions Any state or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. With respect to the insurance afforded these additional insureds, this insurance does not apply to: (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (2) "Bodily injury" or "property damage" included within the "products -completed operations hazard". HG 00 01 06 05 Page 11 of 18 M Lessors of Land or Premises Cb Any person or organization from whom you lease a land or premises, but only with respect to liability Y arising out of the ownership, maintenance or use of a that part of the land or premises leased to you. With respect to the insurance afforded these additional insureds the following additional exclusions apply: This insurance does not apply to: 1. Any "occurrence" which takes place after you cease to lease that land; or 2. Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers or Surveyors Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (1) In connection with your premises; or (2) In the performance of your ongoing operations performed by you or on your behalf. With respect to the insurance afforded these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services by or for you, including: 1. The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or 2. Supervisory, inspection, architectural or engineering activities. e. Permits Issued By State Or Political Subdivisions Any state or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit. With respect to the insurance afforded these additional insureds, this insurance does not apply to: (1) "Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or (2) "Bodily injury" or "property damage" included within the "products -completed operations hazard". HG 00 01 06 05 Page 11 of 18 M L6 f. Any Other Party Any other person or organization who is not an insured under Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (1) In the performance of your ongoing operations; (2) In connection with your premises owned by or rented to you; or (3) In connection with "your work" and included within the "products -completed operations hazard", but only if (a) The written contract or agreement requires you to provide such coverage to such additional insured; and (b) This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products -completed operations hazard". With respect to the insurance afforded to these additional insureds, this insurance does not apply to: "Bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (1) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2) Supervisory, inspection, architectural or engineering activities. N M c. Persons or organizations making claims or bringing "suits". a 2. General Aggregate Limit Y The General Aggregate Limit is the most we will pay a for the sum of: a. Medical expenses under Coverage C; b. Damages under Coverage A, except damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard"; and c. Damages under Coverage B. 3. Products -Completed Operations Aggregate Limit The Products -Completed Operations Aggregate Limit is the most we will pay under Coverage A for damages because of "bodily injury" and "property damage" included in the "products -completed operations hazard". 4. Personal and Advertising Injury Limit Subject to 2. above, the Personal and Advertising Injury Limit is the most we will pay under Coverage B for the sum of all damages because of all "personal and advertising injury" sustained by any one person or organization. S. Each Occurrence Limit 6. The limits of insurance that apply to additional insureds under this provision is described in Section III — Limits Of Insurance. How this insurance applies when other insurance is available to the additional insured is described in the Other Insurance Condition in Section IV — Commercial General Liability Conditions. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. SECTION III -- LIMITS OF INSURANCE 7 1. The Most We will Pay The Limits of Insurance shown in the Declarations and the rules below fix the most we will pay regardless of the number of: a. Insureds; b. Claims made or "suits" brought; or Page 12 of 18 Subject to 2. or 3. above, whichever applies, the Each Occurrence Limit is the most we will pay for the sum of: a. Damages under Coverage A; and b. Medical expenses under Coverage C because of all "bodily injury" and "property damage" arising out of any one "occurrence". Damage To Premises Rented To You Limit Subject to 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning or explosion, while rented to you or temporarily occupied by you with permission of the owner, In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To You Limit applies to all damage proximately caused by the same event, whether such damage results from fire, lightning or explosion or any combination of these. Medical Expense Limit Subject to 5. above, the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person. 8. How Limits Apply To Additional Insureds If you have agreed in a written contract or written agreement that another person or organization be HG 00 01 06 05 M L6 added as an additional insured on your policy, the most we will pay on behalf of such additional insured is the lesser of: a. The limits of insurance specified in the written contract or written agreement; or b. The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. The Limits of Insurance of this Coverage Part apply separately to each consecutive annual period and to any remaining period of less than 12 months, starting with the beginning of the policy period shown in the Declarations, unless the policy period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding period for purposes of determining the Limits of Insurance. SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS 1. Bankruptcy Bankruptcy or insolvency of the insured or of the insured's estate will not relieve us of our obligations under this Coverage Part. 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit a. Notice Of Occurrence Or Offense You or any additional insured must see to it that we are notified as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, notice should include: (1) How, when and where the "occurrence" or offense took place; (2) The names and addresses of any injured persons and witnesses; and (3) The nature and location of any injury or damage arising out of the "occurrence" or offense. b. Notice Of Claim If a claim is made or "suit" is brought against any insured, you or any additional insured must: (1) Immediately record the specifics of the claim or "suit" and the date received; and (2) Notify us as soon as practicable. You or any additional insured must see to it that we receive written notice of the claim or "suit" as soon as practicable. c. Assistance And Cooperation Of The Insured You and any other involved insured must: (1) Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the claim or "suit"; (2) Authorize us to obtain records and other information; HG 00 01 06 05 M M (3) Cooperate with us in the investigation or settlement of the claim or defense against the a "suit"; and Y (4) Assist us, upon our request, in the enforcement of any right against any person or organization which a may be liable to the insured because of injury or damage to which this insurance may also apply. d. Obligations At The Insureds Own Cost No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. e. Additional Insureds Other Insurance If we cover a claim or "suit" under this Coverage Part that may also be covered by other insurance available to an additional insured, such additional insured must submit such claim or "suit" to the other insurer for defense and indemnity. However, this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance. f. Knowledge Of An Occurrence, Offense, Claim Or Suit Paragraphs a. and b. apply to you or to any additional insured only when such "occurrence", offense, claim or "suit" is known to: (1) You or any additional insured that is an individual; (2) Any partner, if you or an additional insured is a partnership; (3) Any manager, if you or an additional insured is a limited liability company; (4) Any "executive officer" or insurance manager, if you or an additional insured is a corporation; (5) Any trustee, if you or an additional insured is a trust; or (6) Any elected or appointed official, if you or an additional insured is a political subdivision or public entity. This duty applies separately to you and any additional insured. 3. Legal Action Against Us No person or organization has a right under this Coverage Part: a. To join us as a party or otherwise bring us into a "suit" asking for damages from an insured; or b. To sue us on this Coverage Part unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured; but we will not be liable for damages that are not payable under the terms of this Coverage Part or Page 13 of 18 <C M L6 that are in excess of the applicable limit of insurance. (7) When You Add Others As An Additional t° An agreed settlement means a settlement and release Insured To This Insurance a of liability signed by us, the insured and the claimant or Any other insurance available to an additional m the claimant's legal representative. insured. 19 4. Other Insurance However, the following provisions apply to other a If other valid and collectible insurance is available to insurance available to any person or the insured for a loss we cover under Coverages A or organization who is an additional insured under B of this Coverage Part, our obligations are limited as this coverage part. follows: (a) Primary Insurance When Required By a. Primary Insurance Contract This insurance is primary except when b. below This insurance is primary if you have agreed applies. If other insurance is also primary, we will in a written contract or written agreement share with all that other insurance by the method that this insurance be primary. If other described in c. below. insurance is also primary, we will share with b. Excess Insurance all that other insurance by the method This insurance is excess over any of the other described in c. below. insurance, whether primary, excess, contingent or (b) Primary And Non -Contributory To Other on any other basis: Insurance When Required By Contract (1) Your Work If you have agreed in a written contract, That is Fire, Extended Coverage, Builder's Risk, written agreement, or permit that this insurance is primary and non-contributory Installation Risk or similar coverage for "your with the additional insured's own insurance work"; this insurance is primary and we will not (2) Premises Rented To You seek contribution from that other insurance. That is fire, lightning or explosion insurance for Paragraphs (a) and (b) do not apply to other premises rented to you or temporarily occupied insurance to which the additional insured has by you with permission of the owner; been added as an additional insured. (3) Tenant Liability When this insurance is excess, we will have no That is insurance purchased by you to cover duty under Coverages A or B to defend the insured your liability as a tenant for "property damage" against any "suit" if any other insurer has a duty to to premises rented to you or temporarily defend the insured against that "suit". If no other occupied by you with permission of the owner; insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all (4) Aircraft, Auto Or Watercraft those other insurers. If the loss arises out of the maintenance or use When this insurance is excess over other of aircraft, "autos" or watercraft to the extent not insurance, we will pay only our share of the amount subject to Exclusion g. of Section I — Coverage of the loss, if any, that exceeds the sum of: A — Bodily Injury And Property Damage Liability; (1) The total amount that all such other insurance (5) Property Damage to Borrowed Equipment Or would pay for the loss in the absence of this Use Of Elevators insurance; and If the loss arises out of "property damage" to (2) The total of all deductible and self-insured borrowed equipment or the use of elevators to amounts under all that other insurance. the extent not subject to Exclusion j. of Section - Coverage A - Bodily Injury And Property We will share the remaining loss, if any, with any Damage Liability; other insurance that is not described in this Excess Insurance provision and was not bought specifically (8) When You Are Added As An Additional to apply in excess of the Limits of Insurance shown Insured To Other Insurance in the Declarations of this Coverage Part. Any other insurance available to you covering c. Method Of Sharing liability for damages arising out of the premises or operations, or products and completed If all of the other insurance permits contribution by operations, for which you have been added as equal shares, we will follow this method also. Linder an additional insured by that insurance; or this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. Page 14 of 18 HG 00 01 06 05 M L6 If any of the other insurance does not permit. contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 5. Premium Audit a. We will compute all premiums for this Coverage Part in accordance with our rules and rates. b. Premium shown in this Coverage Part as advance premium is a deposit premium only. At the close of each audit period we will compute the earned premium for that period and send notice to the first Named Insured. The due date for audit and retrospective premiums is the date shown as the due date on the bill. If the sum of the advance and audit premiums paid for the policy period is greater than the earned premium, we will return the excess to the first Named Insured. c. The first Named Insured must keep records of the information we need for premium computation, and send us copies at such times as we may request. 6. Representations a. When You Accept This Policy By accepting this policy, you agree: (1) The statements in the Declarations are accurate and complete; (2) Those statements are based upon representations you made to us; and (3) We have issued this policy in reliance upon your representations. b. Unintentional Failure To Disclose Hazards If unintentionally you should fail to disclose all hazards relating to the conduct of your business that exist at the inception date of this Coverage Part, we shall not deny coverage under this Coverage Part because of such failure. 7. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this insurance applies: a. As if each Named Insured were the only Named Insured; and b. Separately to each insured against whom claim is made or "suit" is brought. 8. Transfer Of Rights Of Recovery Against Others To Us a. Transfer of Rights Of Recovery If the insured has rights to recover all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the M insured will bring "suit" or transfer those rights to us and help us enforce them. a b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) a If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. 9. When We Do Not Renew If we decide not to renew this Coverage Part, we will mail or deliver to the first Named Insured shown in the Declarations written notice of the nonronewal not less than 30 days before the expiration date. If notice is mailed, proof of mailing will be sufficient proof of notice. SECTION V — DEFINITIONS 1. "Advertisement" means the widespread public dissemination of information or images that has the purpose of inducing the sale of goods, products or services through: a. (1) Radio; (2) Television; (3) Billboard; (4) Magazine; (5) Newspaper; or b. Any other publication that is given widespread public distribution. However, "advertisement" does not include: a. The design, printed material, information or images contained in, on or upon the packaging or labeling of any goods or products; or b. An interactive conversation between or among persons through a computer network. 2. "Advertising idea" means any idea for an "advertisement". 3. "Asbestos hazard" means an exposure or threat of exposure to the actual or alleged properties of asbestos and includes the mere presence of asbestos in any form. 4. "Auto" means a land motor vehicle, trailer or semitrailer designed for travel on public roads, including any attached machinery or equipment. But "auto" does not include "mobile equipment". 5. "Bodily injury" means physical: a. Injury; b. Sickness; or c. Disease sustained by a person and, if arising out of the above, mental anguish or death at any time. HG 00 01 06 05 Page 15 of 18 M L6 6. "Coverage territory" means: a. The United States of America (including its territories and possessions), Puerto Rico and Canada; b. International waters or airspace, but only if the injury or damage occurs in the course of travel or transportation between any places included in a. above; or c. All other parts of the world if the injury or damage arises out of: (1) Goods or products made or sold by you in the territory described in a. above; (2) The activities of a person whose home is in the territory described in a. above, but is away for a short time on your business; or (3) "Personal and advertising injury" offenses that take place through the Internet or similar electronic means of communication provided the insured's responsibility to pay damages is determined in the United States of America (including its territories and possessions), Puerto Rico or Canada, in a "suit" on the merits according to the substantive law in such territory or in a settlement we agree to. 7. "Employee" includes a "leased worker". "Employee" does not include a "temporary worker". 8. "Employment -Related Practices" means: a. Refusal to employ a person; b. Termination of a person's employment; or c. Employment-related practices, policies, acts or omissions, such as coercion, demotion, evaluation, reassignment, discipline, defamation, harassment, humiliation or discrimination directed at a person. 9. "Executive officer" means a person holding any of the officer positions created by your charter, constitution, by-laws or any other similar governing document. 10."Hostile fire" means one which becomes uncontrollable or breaks out from where it was intended to be. 11."Impaired property" means tangible property, other than "your product" or "your work", that cannot be used or is less useful because: a. It incorporates "your product" or "your work" that is known or thought to be defective, deficient, inadequate or dangerous; or b. You have failed to fulfill the terms of a contract or agreement; if such property can be restored to use by: a. The repair, replacement, adjustment or removal of "your product" or "your work"; or b. Your fulfilling the terms of the contract or agreement. 12. "Insured contract" means: a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning or explosion to premises while e. An elevator maintenance agreement; f. That part of any other contract or agreement pertaining to your business (including an indemnification of a municipality in connection with work performed for a municipality) under which you assume the tort liability of another party to pay for "bodily injury" or "property damage" to a third person or organization, provided the "bodily injury" or "property damage" is caused, in whole or in part, by you or by those acting on your behalf. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. Paragraph f. includes that part of any contract or agreement that indemnifies a railroad for "bodily injury" or "property damage" arising out of construction or demolition operations, within 50 feet of any railroad property and affecting any railroad bridge or trestle, tracks, road -beds, tunnel, underpass or crossing. However, Paragraph f. does not include that part of any contract or agreement: (1) That indemnifies an architect, engineer or surveyor for injury or damage arising out of: (a) Preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (2) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in (1) above and supervisory, inspection, architectural or engineering activities. 13."Leased worker" means a person leased to you by a labor leasing firm under an agreement between you and the labor leasing firm, to perform duties related to the conduct of your business. "Leased worker" does not include a "temporary worker". 14."Loading or unloading" means the handling of property: a. After it is moved from the place where it is accepted for movement into or onto an aircraft, watercraft or "auto' Page 16 of 18 HG 00 0106 05 M rented to you or temporarily occupied by you with permission of the owner is subject to the Damage Cb a - to Premises Rented To You Limit described in m Section III — Limits of Insurance; U b. A sidetrack agreement; a. c. Any easement or license agreement, including an easement or license agreement in connection with construction or demolition operations on or within 50 feet of a railroad; d. An obligation, as required by ordinance, to indemnify a municipality, except in connection with work for a municipality; e. An elevator maintenance agreement; f. That part of any other contract or agreement pertaining to your business (including an indemnification of a municipality in connection with work performed for a municipality) under which you assume the tort liability of another party to pay for "bodily injury" or "property damage" to a third person or organization, provided the "bodily injury" or "property damage" is caused, in whole or in part, by you or by those acting on your behalf. Tort liability means a liability that would be imposed by law in the absence of any contract or agreement. Paragraph f. includes that part of any contract or agreement that indemnifies a railroad for "bodily injury" or "property damage" arising out of construction or demolition operations, within 50 feet of any railroad property and affecting any railroad bridge or trestle, tracks, road -beds, tunnel, underpass or crossing. However, Paragraph f. does not include that part of any contract or agreement: (1) That indemnifies an architect, engineer or surveyor for injury or damage arising out of: (a) Preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (b) Giving directions or instructions, or failing to give them, if that is the primary cause of the injury or damage; or (2) Under which the insured, if an architect, engineer or surveyor, assumes liability for an injury or damage arising out of the insured's rendering or failure to render professional services, including those listed in (1) above and supervisory, inspection, architectural or engineering activities. 13."Leased worker" means a person leased to you by a labor leasing firm under an agreement between you and the labor leasing firm, to perform duties related to the conduct of your business. "Leased worker" does not include a "temporary worker". 14."Loading or unloading" means the handling of property: a. After it is moved from the place where it is accepted for movement into or onto an aircraft, watercraft or "auto' Page 16 of 18 HG 00 0106 05 M L6 b. While it is in or on an aircraft, watercraft or "auto"; or c. While it is being moved from an aircraft, watercraft or "auto" to the place where it is finally delivered; but "loading or unloading" does not include the movement of property by means of a mechanical device, other than a hand truck, that is not attached to the aircraft, watercraft or "auto". 15."Mobile equipment" means any of the following types of land vehicles, including any attached machinery or equipment: a. Bulldozers, farm machinery, forklifts and other vehicles designed for use principally off public roads; b. Vehicles maintained for use solely on or next to premises you own or rent; c. Vehicles that travel on crawler treads; d. Vehicles, whether self-propelled or not, maintained primarily to provide mobility to permanently mounted: (1) Power cranes, shovels, loaders, diggers or drills; or (2) Road construction or resurfacing equipment such as graders, scrapers or rollers; e. Vehicles not described in a., b., c. or d. above that are not self-propelled and are maintained primarily to provide mobility to permanently attached equipment of the following types: (1) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment; or (2) Cherry pickers and similar devices used to raise or lower workers; f. Vehicles not described in a., b., c. or d. above maintained primarily for purposes other than the transportation of persons or cargo. However, self-propelled vehicles with the following types of permanently attached equipment are not "mobile equipment" but will be considered "autos": (1) Equipment, of at least 1,000 pounds gross vehicle weight, designed primarily for: (a) Snow removal; (b) Road maintenance, but not construction or resurfacing; or (c) Street cleaning; (2) Cherry pickers and similar devices mounted on automobile or truck chassis and used to raise or lower workers; and (3) Air compressors, pumps and generators, including spraying, welding, building cleaning, geophysical exploration, lighting and well servicing equipment. HG 00 01 06 05 ti M 16. "Occurrence" means an accident, including continuous or repeated exposure to substantially the same general a harmful conditions. Y 17. "Personal and advertising injury" means injury, u including consequential "bodily injury", arising out of a one or more of the following offenses: a. False arrest, detention or imprisonment; b. Malicious prosecution; c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room, dwelling or premises that a person occupies, committed by or on behalf of its owner, landlord or lessor; d. Oral, written or electronic publication of material that slanders or libels a person or organization or disparages a person's or organization's goods, products or services; e. Oral, written or electronic publication of material that violates a person's right of privacy; f. Copying, in your "advertisement", a person's or organization's "advertising idea" or style of "advertisement"; g. Infringement of copyright, slogan, or title of any literary or artistic work, in your "advertisement"; or h. Discrimination or humiliation that results in injury to the feelings or reputation of a natural person. 18."Pollutants" mean any solid, liquid, gaseous or thermal irritant or contaminant, including smoke, vapor, soot, fumes, acids, alkalis, chemicals and waste. Waste includes materials to be recycled, reconditioned or reclaimed. 19. "Products -completed operations hazard": a. Includes all "bodily injury" and "property damage" occurring away from premises you own or rent and arising out of "your product" or "your work" except: (1) Products that are still in your physical possession; or (2) Work that has not yet been completed or abandoned. However, "your work" will be deemed completed at the earliest of the following times: (a) When all of the work called for in your contract has been completed. (b) When all of the work to be done at the job site has been completed if your contract calls for work at more than one job site. (c) When that part of the work done at a job site has been put to its intended use by any person or organization other than another contractor or subcontractor working on the same project. Work that may need service, maintenance, correction, repair or replacement, but which is otherwise complete, will be treated as completed. Page 17 of 18 M L6 b. Does not include "bodily injury" or "property damage" arising out of: (1) The transportation of property, unless the injury or damage arises out of a condition in or on a vehicle not owned or operated by you, and that condition was created by the 'loading or unloading" of that vehicle by any insured; (2) The existence of tools, uninstalled equipment or abandoned or unused materials; or (3) Products or operations for which the classification, listed in the Declarations or in a policy schedule, states that products - completed operations are subject to the General Aggregate Limit, 20. "Property damage" means: a. Physical injury to tangible property, including all resulting loss of use of that property. All such loss of use shall be deemed to occur at the time of the physical injury that caused it; or b. Loss of use of tangible property that is not physically injured. All such loss of use shall be deemed to occur at the time of the 'occurrence" that caused it. As used in this definition, computerized or electronically stored data, programs or software are not tangible property. Electronic data means information, facts or programs: a. Stored as or on; b. Created or used on; or c. Transmitted to or from; computer software, including systems and applications software, hard or floppy disks, CD- ROMS, tapes, drives, cells, data processing devices or any other media which are used with electronically controlled equipment. 21. "Suit' means a civil proceeding in which damages because of "bodily injury", "property damage" or "personal and advertising injury" to which this insurance applies are alleged. "Suit" includes: a. An arbitration proceeding in which such damages are claimed and to which the insured must submit or does submit with our consent; or b. Any other alternative dispute resolution proceeding in which such damages are claimed and to which the insured submits with our consent. Page 18 of 18 00 M 22. "Temporary worker" means a person who is furnished to you to substitute for a permanent c "employee" on leave or to meet seasonal or short - CD term workload conditions. '9 U 23. "Volunteer worker" means a person who a a. Is not your "employee'; b. Donates his or her work; c. Acts at the direction of and within the scope of duties determined by you; and d. Is not paid a fee, salary or other compensation by you or anyone else for their work performed for you. 24. "Your product": a. Means: (1) Any goods or products, other than real property, manufactured, sold, handled, distributed or disposed of by: (a) You; (b) Others trading under your name; or (c) A person or organization whose business or assets you have acquired; and (2) Containers (other than vehicles), materials, parts or equipment furnished in connection with such goods or products. b. Includes (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your product'; and (2) The providing of or failure to provide warnings or instructions. c. Does not include vending machines or other property rented to or located for the use of others but not sold. 25."Your work": a. Means: (1) Work or operations performed by you or on your behalf; and (2) Materials, parts or equipment furnished in connection with such work or operations. b. Includes (1) Warranties or representations made at any time with respect to the fitness, quality, durability, performance or use of "your work", and (2) The providing of or failure to provide warnings or instructions. HG 00 01 06 05 <p M L tD AdvancedOffice Y SMART OFFICE SOLUTIONS V i a Project Team Response: Christine Holley Regional Manager/ Account Manager 31 years of Industry Experience, 8 Years with Integrus LLC, Experience: Sales, Major Account Sales, State and Local Government Sales, Sales Management Training: Professional Selling Skills III, Sandler Selling, "Power' Selling, Power Selling Trainer, Calor Management Training, Behavioral Interviewing, Ricoh Sales and Management Classes, Document Management Solutions Selling Our Team's Roles and Responsibilities A summary of key account team roles and responsibilities follows: Account Manager The Account Manager is the single point of contact responsible for our relationship. This individual manages new business development, serves as a liaison to all of our resources and addresses any issues. Following contract award, the Account Manager aids order placement by coordinating the receipt, processing and tracking of orders to ensure timely delivery and accurate configurations. The Account Manager can accept orders from various customer locations, ensure that orders are processed into our system and track orders through delivery to City of Diamond Bar. In addition, the Account Manager can provide information regarding machine upgrades, updated pricing and equipment inventory. The Account Manager has complete authority over all project resources and has direct access to Top Management levels and the Operations Support Group. it Customer Service Team The customer service team consists of: •: Customer care specialists—customer call support Customer service tech nicians—preventivelcorrective maintenance Professional Services personnel—equipment connectivity The Operations Support Group selects customer service team members using a matrix management arrangement. Service technicians and other technical support resources are assigned to multiple accounts based on geographic territories. These individuals become members of the City of Diamond Bar's customer service team. ■ Vice President of Sales Our account team includes a VP of Sales, who functions as a further liaison among our management team, operations team and the customer service team when situations arise that are beyond the scope of the Account Manager. Management Operations Support The management operations support group provides specialized support from management personnel who control operations, sales, service and technical resources. Page 4 Prepared By Christine Holley Proposal Valid Until Julyl, 2017 tv U 6 Cb 101, AdvancedOffice Y SMART OFFICE SOLUTIONS R d References Response: Sullivan Curtis and Monroe Insurance Services Leslie Simmons, VP of IT Irvine, CA Direct (949) 852-4845 Leslie Simmons <Isimmons@sullicurt.com> Orange Coast Title Company Ray Zubiate, Operations Manger Anaheim CA 714-822-3399 Ray Zubiate - Orange Coast Title Company <rayz@octitle.com> City of Fountain Valley Lee Pratt, Director of IT Fountain Valley CA 714-593-4400 Lee Pratt <Lee.Pratt@fountainvalley.org> Saddleback Valley School District Thomas Finley, Sr. Buyer Mission Viejo CA 949-580-3255 Applied Medical Tom Capote, IT Santa Margarita CA 949-719-8000 Capote, Thomas <tcapote@appliedmedical.com> Prepared By Christine Halley Proposal Valid Until July1, 2017 M L6 `° AdvancedOffice SMART OFFIOIH 60LUTIONN All information in this proposal is true and correct /.Christine Holley Regional Manger Advanced Office Services Page 5 Prepared By Christine Holley Proposal Valid Until July., 2017 6.5.b �CITY� REQUEST FOR PROPOSAL Copier Maintenance & Supplies The City of Diamond Bar is seeking responses from qualified firms to provide Maintenance and Supplies to all city copiers. GENERALBACKGROUND The City of Diamond Bar ("City") currently has six (6) copiers at City Hall and an additional one (1) copier at the Diamond Bar Center, for a grand total of seven (7) copiers. By this request for proposal ("RFP") the City is seeking a maintenance and supplies contractor for all copiers owned by the City. The new maintenance and supplies contract will need to be implemented by July 1, 2017 at the beginning of the next fiscal year (FY 2017/18). This will be a 3 year contract that provides the City with the right to renew for up to two additional one- year terms for a total of five years. Price proposals should reflect a set annual cost for the first three years and should reflect the proposed pricing for the fourth and fifth years. SCOPE OF SERVICES • Four (4) business hour response to all service calls. • Diagnosis and all inclusive repair of covered equipment including parts and labor. • Service to include 100% Coverage for toners and Maintenance Kits. • Supplies for all copiers must be Original Equipment Manufacturer (OEM). • One additional initial set of toners for each copier to be provided so that replacement toner is always on site. ITEMIZATION OF COPIERS • An itemized list of all copiers has been included as attachment A to the RFP. Page 1 City of Diamond Bar Request For 1081538.1 Packet Pg. 142 SUBMISSION PROCEDURES 6.5.b The proposal must include the following: Cover letter including firm name, address and telephone number, background information and the name of the contact person. 1. Name(s) of the project member(s) that will be providing the services. 2. Scope of services. 3. Proposed fees for services. 4. A list of at least 5 references for similar work; including contact person, his or her phone number and email address. SUBMITTAL DEADLINE Interested firms must submit a copy of the proposal via mail or email to: Mail: Ken Desforges, Information Systems Director City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Email: KDesforges DiamondBarCA.gov Note: Optional site visit on Tuesday May 2, 2017; for those interested in a site visit and walk through, please contact Alfredo Estevez. AEstevez(c-)Diamond BarCA.gov. The envelope shall be clearly marked with the notation "DO NOT OPEN — PROPOSAL." The proposal shall be delivered to the addressee on or before 3:00 P.M. on Tuesday May 9, 2017. SELECTION CRITERIA Selection of the firm will be done on a competitive basis. In reviewing and evaluating the response to this RFP, City staff will consider the following: 1. Responsiveness and comprehensiveness of the response to this RFP. Page 2 City of Diamond Bar Request For 1081538.1 Packet Pg. 143 6.5.b 2. Experience of the firm. Proposer must have three (3) years' experience, within the last five (5) years, providing copier maintenance and related services and supplies equivalent or similar to the services being requested by this RFP. 3. Related experience and qualifications of technicians. 4. Information obtained from references. 5. Reasonableness of the proposed fee. 6. Ability to meet City contract requirements a form of which is attached hereto as Attachment B. The criteria should not be construed so as to limit other considerations which may become apparent during the review and selection process. INSURANCE/INDEMNITY REQUIREMENTS The City requires contractors doing business with it to obtain insurance, and proof of insurance must be provided within 30 days of notice of selection and prior to the commencement of any work on the project. The indemnity and insurance requirements are as follows. Indemnification. Contractor agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Contractor, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder, excluding liability caused by the sole negligence or wrongful acts or omissions of City. Insurance. A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect the following insurance (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance, with minimum combined single limits coverage of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) workers' compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. The City, its officers, employees, attorneys, and volunteers shall be named as additional Page 3 City of Diamond Bar Request For 1081538.1 Packet Pg. 144 6.5.b insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. B. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. C. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A VII. D. Contractor shall submit to City: (1) insurance certificates evidencing the required insurance and (2) insurance policy endorsements executed on City's appropriate standard forms entitled "Additional Insured Endorsement," or on a substantially similar form which the City approves in writing or a copy of the policy evidencing that the City, its officers, agents, volunteers, employees, and attorneys are additional insureds. LEGAL REQUIREMENTS The selected proposer must comply with all Federal, State and Local laws and regulations including obtaining a City Business License. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the service contract prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City shall only provide the staff assistance and documentation specifically referred to herein and shall not be responsible for any other cost or obligation of any kind which may be incurred by the proposing firm. All proposals submitted to the City in response to this RFP shall become property of the City. Page 4 City of Diamond Bar Request For 1081538.1 Packet Pg. 145 QUESTIONS 6.5.b All questions concerning this RFP should be directed to Ken Desforges, Information Systems Director at 909.839.7080 or by email (KDesforges@DiamondBarCA.gov). Page 5 City of Diamond Bar Request For 1081538.1 Packet Pg. 146 Copier List Attach 6.5.b Copier Additional Parts Type Location Ricoh MP7503 Copier Large Capacity Tray & Finisher (31-lole punch & Stapler, Booklet) Black & White City Hall Ricoh MP5000 Copier Large Capacity Tray & Finisher (31-lole punch & Stapler, Booklet) Black & White DBC Ricoh C5503 Large Capacity Tray & Finisher (31-lole punch & Stapler, Booklet) Color City Hall Ricoh MP C6501 Color Copier Large Capacity Tray & Finisher (31-lole punch & Stapler, Booklet) Color City Hall Savin 816 Desktop Copier Extra paper Tray Black & White City Hall Ricoh SP5200S Desktop Copier Extra paper Tray Black & White City Hall Ricoh MP7502 Large Capacity Tray & Finisher (31-lole punch & Stapler, Booklet) Black & White City Hall * The city reserves the right to replace copiers on this list with newer similar models as units reach their replacement date based on the City's copier replacement schedule. Packet Pg. 147 Attachment B MAINTENANCE SERVICES AGREEMENT Dr THIS AGREEMENT (the "Agreement") is made as of 20XX by and between the City of Diamond Bar, a municipal corporation ("City") and , a [Insert the type of entity of the Consultant, e.g., Inc., a California corporation; a California general partnership; a California limited liability company, a sole proprietor, etc.] ("Contractor"). 1. Contractor's Services. Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. [Insert Name and Position] (herein referred to as the "City's Project Manager"), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, and that all performances required hereunder by Contractor shall be performed to the satisfaction of the City's Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect , 20XX, and shall continue until unless earlier terminated pursuant to the provisions herein. This Agreement may be extended as provided herein. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed [Spell out dollar amount] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. City will pay Contractor the amount invoiced the City will pay Contractor the amount properly invoiced within 35 days of receipt. 952078.1 Packet Pg. 148 6.5.b D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Contractor. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with Workers' Compensation laws regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable Worker's Compensation laws. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Contractor's failure to comply with this Section. 952078.1 Packet Pg. 149 6.5.b 8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Worker's Compensation acts and other employee benefit acts with respect to Contractor's employees or Contractor's contractor's employees arising out of Contractor's work under this Agreement; and (2) Any and all claims arising out of Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non -owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and 952078.1 Packet Pg. 150 6.5.b (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self -Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor's due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor. I. Contractor shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for 952078.1 Packet Pg. 151 6.5.b review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 12. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the "records") pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Contractor's records regarding the services provided under this Agreement. Contractor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Contractor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 13. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the thirtieth (30th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, unless the notice provides otherwise, except those services 952078.1 Packet Pg. 152 6.5.b reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 16. Extension Options. [Revise per Proposal] A. The City shall have the option to extend this Agreement for no more than one year, subject to the same terms and conditions contained herein, by giving Contractor written notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial term of this Agreement. B. In the event the City exercises its option to extend the term of this Agreement for more than one additional year, the Contractor's unit prices shall be subject to adjustment at the end of one-year extension and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the Contractor, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. Any increase in compensation, negotiated or based upon CPI, shall be subject to approval of the City Council if this Agreement was originally approved by the City Council. 17. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 952078.1 Packet Pg. 153 6.5.b The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 18. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 19. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work. 20 Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 21. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 22. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of 952078.1 Packet Pg. 154 6.5.b any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 24. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 25. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 26. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONTRACTOR" "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: Phone: Phone: E -Mail: E-mail: 27. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 28. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 29. Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof 952078.1 Packet Pg. 155 6.5.b waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Contractor" [Insert Full Name of Contractor] Bv: Printed Name: Title: By: Printed Name: Title: Approved as to form: City Attorney "City" CITY OF DIAMOND BAR By: [Insert Person authorized to sign, i.e., City Manager or Mayor] ATTEST: City Clerk State of California "CONTRACTOR'S" License No. [If applicable] CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time. 952078.1 Packet Pg. 156 6.5.b *NOTE: If Contractor is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 952078.1 Packet Pg. 157 CITY COUNCIL 6.6 Agenda #: 6.6 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: ADOPT RESOLUTION NO. 2017 -XX APPROVING FINAL PARCEL MAP NO. 72730, TO SUBDIVIDE AIRSPACE FOR A 21 -UNIT OFFICE CONDOMINIUM ON A 3.59 ACRE COMMERCIAL LOT, LOCATED AT 1470 VALLEY VISTA DRIVE (A.P.N.: 8293-050-010) RECOMMENDATION: Adopt. FINANCIAL IMPACT: There is no financial impact to the City. BACKGROUND: The tentative map application was made to the Planning Commission by 1470 Valley Vista LLC, c/o CB Commercial at a duly noticed public hearing on February 25, 2014 at which time the Planning Commission concluded its review of the application and adopted Resolution No. 2014-06 recommending Council to approve Tentative Parcel Map No. 72730. The City Council conducted a duly noticed public hearing on this tentative map application on March 18, 2014 and adopted Resolution No. 2014-13 approving Tentative Parcel Map No. 72730. DISCUSSION: The Final Parcel Map will subdivide airspace for the existing office building to create 21 office condominiums for individual sale. The applicant will retain the 2 existing tenants (CalUniversity and Colen & Lee). The existing office building is a two-story, 51,232 square foot structure located in the northern corner of the lot. Surrounding it are the parking and driving areas, landscaping and the common open areas, all of which will remain unchanged as a result of the Final Packet Pg. 158 uM The Final Parcel Map 72730 has been reviewed by the appropriate agencies and has been found to be technically correct and conforms substantially to the approved tentative parcel map. Furthermore the final map meets the requirements of the conditions of approval related to final map approval. PREPARED BY: • bian u stat aglinHrl 6/612017 REVIEWED BY: J11 • Aqr"Zfflarv�_r yffar I Va&" W D12 Kimberly Young, Sorior Ci it Engi r 5/30/2017 id i i ector 5/30/2017 Attachments: 1. 6.6.a RESOLUTION NO. 2017 -XX 2. 6.6.b Final Parcel Map No. 72730 6.6 Packet Pg. 159 6.6.a RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING FINAL PARCEL MAP 72730, FOR THE SUBDIVISION OF AIR SPACE FOR A 21 -UNIT OFFICE CONDOMINIUM, LOCATED AT 1470 VALLEY VISTA DRIVE IN THE CITY OF DIAMOND BAR, CALIFORNIA RECITALS (i) On February 25, 2014 the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing to consider the application of 1470 Valley Vista LLC, c/o CB Commercial (the "Applicant' hereinafter) for approval of Tentative Parcel Map No. 72730 at which time the Planning Commission adopted its Resolution No. 2014-06 recommending that the City Council approve Tentative Parcel Map 72730. (ii) On March 18, 2014 the City Council of the City of Diamond Bar conducted a duly noticed public hearing to consider Tentative Parcel Map No. 72730 and, upon conclusion of said public hearing on March 18, 2014 the City Council adopted its Resolution No. 2014-13 approving Tentative Parcel Map No. 72730. (iii) On March 27, 2017 the Applicant filed an application for approval of Final Parcel Map No 72730 (the "Application" hereinafter), as described in the title of this Resolution. (iv) Pursuant to Municipal Code Section 21.22.090, the City Engineer has reviewed Final Parcel Map No. 72730 and determined that the map is technically correct, conforms to the approved Tentative Parcel Map and is in compliance with applicable provisions of Title 21 of the Municipal Code and of the Subdivision Map Act. (v). All legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: This City Council hereby specifically finds that all of the facts set forth in the Recitals of this Resolution are true and correct. 2. Pursuant to Section 21.22.100 of the Diamond Bar Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with the Tentative Parcel Map, with Title 7, Division 2, Chapter 3 of the California Government Code and with the applicable provisions of Title 21 of the Municipal Code. Based on the foregoing finding, the Council hereby conditionally approves Final Parcel Map 72730. 3. The City Clerk is hereby directed to: a. Certify to the adoption of this Resolution; and b. Transmit a certified copy of this Resolution to 1470 Valley Vista LLC, c/o CB Commercial Packet Pg. 160 6.6.a PASSED, APPROVED AND ADOPTED this 6t" day of June, 2017. Jimmy Lin, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 6t" day of June, 2017, by the following vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABESENT: COUNCIL MEMBERS ABSTAINED COUNCIL MEMBERS ATTEST: City Clerk, City of Diamond Bar Packet Pg. 161 6.6.b 1 NUMBERED PARCEL 3.59 ACRES PARCEL MAP NOO 72730 IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STA TE OF CALIFORNIA BEING A SUBDIVISION OF LOT 10 OF TRACT NO. 39679 AS PER MAP RECORDED IN BOOK 1083, PAGES 14 THROUGH 21, INCLUSIVE OF MAPS, RECORDS OF THE COUNTY OF LOS ANGELES CESAR S BREGAUDI T, L.S. 8382 JUNE, 2014 FOR CONDOMINIUM CONVERSION PURPOSES OWNERS' S TA TEMEN T.• WE HEREBY STATE THAT WE ARE THE OWNERS OF THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WI THIN THE DIS77NC77VE BORDER UNESy AND WE CONSENT TO THE PREPARA TION AND RUNG OF SAID MAP AND SUBDIVISION. OWNER. 1470 S VALLEY VISTA DRIVE; LLC; A DELAWARE LIMITED LIABILITY COMPANY BY •:. TH15 SHU-rill CHEN TSAI BENEFICIARY FIRST GENERAL BAND BENEFICIARY, UNDER A DEED OF TRUST RECORDED AUGUST 3!f 2010 AS INSTRUMENT N0. 2010-1210987, OFFICIAL RECORDS ► BY BY.• PRINT NAME- LorS R. C a1) PR/NT NAME IVT iA1414$ AN%1410:5 PRINT TITLE FY P/Cr• Adl%ih=f Myer PR/NT ATLE s,/?1 9(Is0W 0 p CoMMVitt; *L-f)Awr-jM(a A CKNO WLEDGMEN T A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES ) ON Feb At -**0j#7 BEFORE ME, 4EY�n Sen oisty LR�1L PERSONALLY APPEARED .Shm 1751 C/1i-wn , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. 1 CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND. SIGNATURE: I i fft4 ,... PRINTED NAME: a 0f&lle-7 _� 9 MY COMMISSION EXPIRES: i ZD /el. ,odd MY COMMISSION NUMBER: MY PRINCIPAL PLACE OF BUSINESS IS IN e�4S :}/1gcI.es COUNTY A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT. STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES) / ON fj 1/ �b�% BEFORE ME,/If �Ol►'!A �iDf/ [�/U�G � c�ti GIi a•+ �' , PERSONALLY APPEARED /UJS , WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THE PERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT. WITNESS MY HAND. SIGNATURE: PRINTED NAME: C t/1 T OIt�// MY COMMISSION EXPIRES:: F� /7'. 10.\0 MY COMMISSION NUMBER: 7. 3 MY PRINCIPAL PLACE OF BUSINESS IS IN LAS ,�lS COUNTY I HEREBY CERI7FY THAT THE SECURITY /N THE AMOUNT OF: HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF TAXES AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND SHOWN ON MAP OF PARCEL MAP NO. 72730 AS REQUIRED BY LAW. EXECU77W OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STA 7E OF CALIFORNIA BY DEPUTYA l HEREBY CERTIFY THA T ALL CERT (FICA TES HA VE BEEN FILED AND DEPOSI TS HA VE BEEN MADE THA T ARE REQUIRED UNDER THE PROVISIONS OF SEC7701V 66492 AND 66493 OF THE SUBDIVISION MAP ACT. EXECU77W OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES% STATE OF CALIFORNIA BY. DEPUTY DATE SHEET 1 OF 2 SHEETS SUR VEYOR'S S TA TEMEN T THIS MAP WAS PREPARED BY ME OR UNDER MY DIREC77ON AND IS BASED UPON A FIELD SURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCES AT THE REQUEST OF 1470 S VALLEY VISTA DRIVE LLC. A DELAWARE UM/TED LIABILITY COMPANY, ON JUNE; 2014. I HEREBY STA TE THAT THIS PARCEL MAP SUBSTAN77ALL Y CONFORMS TO THE APPROVED OR COND177ONALL Y APPROVED TENTA 77VE MAP, IF ANY; THA T ALL THE MONUMENTS ARE OF THE CHARACTER ANO OCCUPY THE POSITIONS INDICATED OR THAT IT WILL BE SET IN THE PO-777ONS WlTHIN TWENTY-FOUR, MONTHS FROM THE RUNG DA 7E OF THIS MAP; THAT THE MONUMENTS ARE, OR WILL BE, SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED, AND THAT AE NOTES FOR ALL CENTERLINES MONUMENTS SHOWN "TO BE SETS WILL BE ON FILE /N THE OFFICE OF THE CITY ENGINEER WITHIN TWENTY FOUR MONTHS FROM INE f1 TE OWN HEREON. A-113 7 LA LSA8382 R AUDI �7E yy�� �S. BRFc sG� � WP 9v c * N0. 8382 OF BASIS OF BEARINGS THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING NORTH 40'J7' 03' EAST OF THE CENTERLINE OF VALLEY VISTA DRIVE PER TRACT MAP NO. 39679, FILED IN BOOK 1083, PAGES 14 THROUGH 21, INCLUSIVE OF MAPS, RECORDS OF THE COUNTY OF LOS ANGELES CITY ENGINEER'S CER TIFICA TE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP, THAT IT CONFORMS SUBSTANTIALLY TO THE 7ENTA77VE MAP AND ALL APPROVED ALTERA77ONS THEREOF, • THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY OF DIAMOND BAR APPLICABLE AT THE 77ME OF APPROVAL OF THE 7FNTA77VE MAP HAVE B ED WITH AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT SEC77ON 66450 (2) AN , 3) HAVE BEEN COMPLIED WI7H. �S•�tS•17 �oQaofEsDAj;R0V W- 4P - so! CITY ENG/NEER, CITY OF DIAMOND BAR y OPJ�O G' �iG y2 R. C.E. NO. 44053 to EXP/REE 06/30/2017 ¢ N O. 44053 m EXP. a�� o•/ CITY SURVEYOR'S CER TIFICA TE: REVIEWED BY THE CITY OF DIAMOND BAR BY HALL & FOREMAN, INC I HEREBY CERTIFY TNA T I HA VE EXAMINED THIS MAP, THA T IT COMPLIES WITH ALL PROVISIONS OF STA TE LAW APPLICABLE AT THE 77ME OF APPROVAL OF THE TENTATIVE MAP; ANO THAT I AM SATISR7ED THAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CER700 TO BY THE CITY ENGINEER. 190 vk�Sip VND SUA`y AM HO Al LSO6N.685 F ro WILLIAM G. EXPIRES- 06/30/2018 HOFF * No. 6685 OP CITY CLERKS CER TIFICA TE: OF CAoF I, TOMMYE CR/BB/NS, CITY CLERK OF THE C/TY OF DIAMOND BAR DO HEREBY STATE THAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE DIAMOND BAR CITY COUNCIL AT A REGULAR MEE77NG THEREOF, HELD ON THE— DAY OF 2017 AN THAT THEREUPON SAID COUNCIL DID, BY ORDER DULY PASSED AND ENTERED, APPROVE SAID MAP. TOMMYE CR/BB/NS ATE CITY CLERK, CITY OF DIAMOND BAR SPECIAL ASSESSMEN T CER TIFI CA TE.- I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDICTION OF THE CITY OF DIAMOND BAR, TO WHICH THE LAND INCLUDED IN THE WI7HIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MA Y BE PAID IN FULL, HA VE BEEN PAID IN FULL TOMMYE I --D;47 CITY CLERK, CITY OF DIAMOND BAR SIGNA TURE OMISSIONS: THE SIGNATURES OF 7HE PARTIES NAMED HEREINAFTER AS OWNERS OF THE INTEREST SET FORTH MAY BE OMITTED UNDER THE PROVISIONS OF SECTION 66436 (a)(3)(A)(i-viii) OF THE SUBDIVISION MAP ACT, AS THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN INTO FEE TITLE AND SAID SIGNATURES ARE NOT REQUIRED BY THE LOCAL AGENCY. INTEREST IN ALL 0/L, GAS AND OWER HYDROCARBONS AND MINERALS AS RESERVED IN A DEED FROM 7RANSAMER/CA DEVELOPMENT COMPANY, A CORPORATION, RECORDED MARCH 29, 1968 /N BOOK D 3955, PAGE 185 OMCIAL RECORDS OF SAID COUNTY AND RE-RECORDED ON JUNE 19, 1969 /N BOOK D 4407, PAGE 591, OFFICIAL RECORDS OF SAID COUNTY. INTEREST IN ALL 0/L, GAS AND CASINGHEAD GAS AND OTHER HYDROCARBON SUBSTANCES AND MINERALS AS RESERVED IN A DEED FROM THE UNI VERS/ TY OF REDLA NDS, A CORPORA TION, RECORDED DECEMBER 28, 1950, IN BOOK 35179, PAGE 74 OFFICIAL RECORDS OF SAID COUNTY. INTEREST IN ALL 0/L, GAS AND OTHER HYDROCARBONS AND MINERALS AS RESERVED IN A DEED FROM TRANSAMERICA DEVELOPMENT COMPANY, A CORPORA TION, FORMALLY CAPITAL COMPANY, A CORPORA TION, BY DEED RECORDED JUNE 30, 1964, AS INSTRUMENT NO. 1027, IN BOOK D 2959, PAGE 114, OFFICIAL RECORDS OF SAID COUNTY. THE SIGNATURE OF SOUTHERN CALIFORNIA EDISON COMPANY, AS HOLDER OF AN EASEMENT FOR ELECTR/CAL, COMMUNICATION AND INCIDENTAL RIGHTS BY A DOCUMENT RECORDED OCTOBER 29, 1987, AS INSTRUMENT N0. 87-1732624 OFFICIAL RECORDS OF SAID COUNTY. Packet Pg. 162 1 NUMBERED PARCEL 3.59 ACRES (GROSS) PARCEL MAP N0. 72730 IN THE Cl TY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STA TE OF CALIFORNIA BEING A SUBDIVISION OF LOT 10 OF TRACT NO. 39679 AS PER MAP RECORDED IN BOOK 1083, PAGES 14 THROUGH 21, INCLUSIVE OF MAPS, RECORDS OF 7HE COUNTY OF LOS ANGELES, FOR CONDOMINIUM CONVERSION PURPOSES N / 1p �V SCALE l--50' 0 50 100 150, 200 LINE TABLE NO. BEARING DISTANCE L 1 N40'37'03'E 12.00' L2 06149109"t 63.76' 0 (po. LOT 24 TRACT NO. 39679 / 1 • M.B. 1083/14-21 / So c N O l •'� . Q a IC W � ti�Cdq oma., 8> 1 1-4 %dry oh' PARCEL 1 Q 3.59-1 ACRES (GROSS) ' N II I ado Z i `N8777'19 7,,,/R) 7"3'S80'E3980(N8023 I I o ; h PRC o i owl 1 Q- 1 l 1 '• 1 1 .31 X , LOT 11 1 ► f TRACT NO. 39679 1 0 0 0 l M.B. 1083/14-21 h' % 1 1 -h Cl 1 101 1 1 L_ 1 �1 29"E 3 8 9 6.6.b SHEET 2 OF 2 SHEETS BASIS OF BEARINGS: THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING NORTH 40' 37' 03" EAST OF THE CENTERLINE OF VALLEY VISTA DRIVE PER TRACT NO. 39679, FILED IN BOOK 1083, PAGES 14 THROUGH 21, INCLUSIVE OF MAPS, RECORDS OF THE COUNTY OF LOS ANGELES. SURVEYOR'S NOTES: INDICA TES FOUND S. W. &T., R. C.E. 28022 PER PWFB 1133, PAGES 509, 510 AND 512 O INDICA TES SET LEAD TACK & TAG, PLS 8382 ON TOP OF CURB, A T P/L PROD () INDICATES RECORD DATA PER TRACT NO. 39679, M.B. 1083/14-21. ALL MONUMENTS SHOWN "SET" ARE IN ACCORDANCE WITH THE MONUMENT AGREEMENT FOR THE MAP, UNLESS OTHERWISE NOTED. EASEMENT N07ES.- AAN EASEMENT IN FA VOR OF SOUTHERN CALIFORNIA EDISON COMPANY FOR ELECTRICAL COMMUNICATION AND INCIDENTAL PURPOSES PER DOCUMENT RECORDED OCTOBER 29, 1987 AS INSTRUMENT NO. 87-1732623, O.R. LEGEND: LOT 9 TRACT NO. 39679 M.B. 1083/14-21 �No INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED 6Y THIS MAP. 44 c 1 ��0� ' 1 Ohl / ti ti �h h• Ch1. LOT 16 ,j 4 TRACT NO. 39679 ,,1-b o . / M.B. 1083/14-21 a o • opo ANCIV OWN ,(b(b C h h '52 o I ' � I W I LOT 15 TRACT NO. 39679 I M.B. 1083 14 21 I I I^ ^^ I ICN (a I I� v- I SIr IN N� ���N I Iz zo I I ? I I I I 6' I I 31' 35' I I I I I I I Packet Pg. 163 Agenda #: 6.7 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager 6.7 AGENDA REPORT TITLE: AWARD A THREE-YEAR CROSSING GUARD SERVICES CONTRACT WITH AMERICAN GUARD SERVICES, INC., BEGINNING JULY 1, 2017 TO JUNE 30, 2020 WITH A NOT TO EXCEED AMOUNT OF $148,441 FOR FISCAL YEAR 2017-2018, $155,142 FOR FISCAL YEAR 2018-2019 AND $167,260 FOR FISCAL YEAR 2019-2020 RECOMMENDATION: Award. FINANCIAL IMPACT: The Fiscal Year 2017-2018 includes a proposed budget amount of $150,000 for crossing guard services. An hourly rate of $16.17 for the 2017-2018 school year, $16.90 and $18.22 for the subsequent two fiscal years is being proposed by American Guard Services. The City anticipates an annual expenditure of $148,441 for FY2017- 2018, $155,142 for FY2018-2019, and $167,260 for FY2019-2020 for crossing guard services covering seventeen (17) locations. This estimate does not include summer school services. BACKGROUND: Crossing guard services are provided to assist with the safety of school -aged children, pedestrians, parents, and others when crossing streets utilizing crosswalks in the vicinity of their respective schools. The City requires all crossing guards to be properly trained and supervised in order to carry out their responsibilities. It is expected that crossing guards will provide three hours of service per day for each intersection. The following is a list of locations for schools within the Walnut Valley and Pomona Unified School Districts currently being served by Diamond Bar crossing guards. Walnut Valley Unified School District 1. Castle Rock Elementary Cold Springs Lane & at front of school Packet Pg. 164 2. Castle Rock Elementary 3. Evergreen Elementary 4. Evergreen Elementary 5. Maple Hill Elementary 6. Walnut Elementary 7. Walnut Elementary 8. Quail Summit Elementary 9. Quail Summit Elementary 10. Chaparral Middle School Pomona Unified School District 11. Diamond Point Elementary 12. Diamond Point Elementary 13. Golden Springs Elementary 14. Golden Springs Elementary 15. Neil Armstrong Elementary 16. Neil Armstrong Elementary 17. Lorbeer Middle School DISCUSSION: Castle Rock Road & Cold Springs Lane Harmony Hill Drive & Evergreen Springs Pathfinder Road & Evergreen Springs Maple Hill Park & Maple Hill Road (in front of school) Golden Springs Drive & Lemon Avenue Glenwick Drive & Lycoming Drive Quail Summit Drive & Winterwood Lane Forrest Canyon near Park (mid -block) Diamond Bar Blvd & Mountain Laurel Golden Springs & Sunset Crossing Road Sunset Crossing Road & Del Sol Lane Ballena Drive & Meadow Falls Drive EI Encino Drive & Prospect Valley Drive Beaverhead Dr. & Cottonwood Cove Dr. Clearview Crest Drive & Chicora Drive Diamond Bar Blvd. & Golden Springs The City's agreement for crossing guard services with our current contractor, All City Management Services, Inc., will expire on June 30, 2017. Prior to this expiration date, staff determined that the Request for Proposals (RFP) process would provide the City the best opportunity to receive contemporary proposals from current as well as new prospective contractors. Additionally, the proposals would give the City an appropriate indication of the current market rates for crossing guard services. On April 4, 2017, the Public Works Department issued the RFP for a new crossing guard services contract. The RFP was advertised on the City's website, and qualified contractors had until April 17, 2017 to submit a proposal. The City received two (2) proposals for consideration, in alphabetical order: All City Management Services, Inc. and America Guard Services, Inc. The minimum requirements were as follow: • The Contractor's demonstrated understanding of the needs of the City. • The Contractor's financial stability • The Contractor's pre-employment screening program • The Contractor's local experience, expertise and knowledge particular to the City's needs in providing services of a similar nature. • The proposed organization structure of the project team. • References. • Cost. Staff evaluated the fee proposals summarized below: 6.7 Packet Pg. 165 Fiscal Year Anticipate 2017-2018 d Proposed $163,312 Proposed $148,441 Period Annual Hourly Rate Annual Hourly Rate Annual 2018-2019 9,180 All City $179,744 $16.90 $155,142 Fiscal Year Management American Guard 2019-2020 Hours Services Fees Services Fees Fiscal Year 2017-2018 9,180 $17.79 $163,312 $16.17 $148,441 Fiscal Year 2018-2019 9,180 $19.58 $179,744 $16.90 $155,142 Fiscal Year 2019-2020 9,180 $21.29 $195,442 $18.22 $167,260 The abovementioned two (2) contractors are all full service crossing guard services contractors with experiences providing similar crossing guard management and services to other municipalities. While both proposals demonstrated basic competencies in providing the required services, American Guard Services, Inc. was selected based on the strength and thoroughness of their proposal as well as their competitive pricing. Key consideration used to select American Guard Services, Inc. are as follow: • Comprehensive training program • Completeness of the proposal as required by the RFP • Technical ability and experience similar to the scope of work • A comprehensive work plan • Company's history with providing quality services • Ability to maintain a contingency of personnel on-call to replace no shows or call -ins and remove and/or replace personnel/individual at no extra cost to City. • Company capability and adequate financial resources • Ability to meet with City insurance requirements Upon review of the submitted references, staff received favorable comments from all references for American Guard Services, Inc. It is recommended that City Council approve the three-year agreement with American Guard Services, Inc. to provide crossing guard services with the City. Staff believes that American Guard Services, Inc. will provide the City, the schools, the children, and the parents with safe and reliable crossing guards services. PREPARED BY: 6.7 Packet Pg. 166 i I ristian Ta1pica, ssociate Etglnppr 6/6/2017 REVIEWED BY: Kimberly Young, Sorlor CAI Engi r 5/30/2017 0 42 14A ArW " "'r'2 Manna oneywell, Finan irector 5/30/2017 Attachments: 1)1211w;l 11�'f idi i ector 5130/2017 1. 6.7.a REQUEST FOR PROPOSALS (RFP) 2. 6.7.b CONTRACT AGREEMENT 3. 6.7.c PROPOSAL 6.7 Packet Pg. 167 REQUEST FOR PROPOSALS CROSSING GUARD SERVICES April 4, 2017 6.7.a Packet Pg. 168 CITY OF DIAMOND BAR Request for Proposals (RFP) and Specifications Date: Department: Project Name.- Proposal ame.Proposal Due Date: For CROSSING GUARD SERVICES April 4, 2017 Public Works Crossing Guard Services April 17, 2017 Proposals must be submitted to the: City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, California 91765 Attn: Christian Malpica, Associate Engineer PROPOSAL REQUIREMENTS A. General Invitation of Proposals 6.7.a Time: 10:00 a.m. The City of Diamond Bar is inviting qualified firms to submit proposals for Crossing Guard Services for a period of three (3) years commencing July 1, 2017, with the option, at the City's sole discretion, to extend two (2) additional years upon successful demonstration of exemplary contract performance. The purpose of this Request for Proposals (RFP) is to have a qualified, professional and responsive firm to provide the Crossing Guard Services to the City of Diamond Bar. The Public Works Department will administer this Agreement. Copies of the Request for Proposals may be obtained and questions directed to Christian Malpica, Associate Engineer, at (909) 839-7042. Proposals will be received by the City of Diamond Bar, hereinafter called the "City," at the office of the Public Works Department, 21810 Copley Drive, Diamond Bar, California 91765, until 10:00 a.m., April 17, 2017. 2 1 P a g e Packet Pg. 169 B. Scope of Work 6.7.a The professional firm's services will be employed to provide high quality, timely, expertise where needed. The scope of work includes, but is not limited to the monitoring, supervising and assuring the safety of school children pedestrians who utilize street intersections and crosswalks to and from school. Contractor shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his designee. C. Examination of Work Area Prior to submitting a proposal, proposers are responsible for familiarizing themselves with the applicable schools and locations in order to understand the site and determine the range of hours for crossing guard services. Per location, the City will compensate up to a maximum of three (3) hours per guard. Should the hours for the crossing guard services exceed the maximum, the firm must obtain prior approval from the City. Submission of a proposal shall be deemed conclusive evidence that such a tour has been made by each proposer and shall constitute a waiver by each of all claims of error in the proposal, withdrawal of the proposal, or combination thereof, under the executed agreement, or any revision thereof. As a part of its specifications, the City will provide upon request all available information, which it deems, may be of assistance to perspective proposers. It should be noted that street intersections that are to receive school crossing guard services will be determined at the sole discretion of the City of Diamond Bar. D. Basis of Award City Council is not obligated to award a contract and reserves the right to reject all proposals. If City Council determines to award a contract, it is not obligated to make the award to the low proposer. Other factors will be considered by the City Council, such as evidence of satisfactory performance under other contracts, financial condition, and such other evidence as might convince City Council that any one proposal would provide the most effective, economic and reliable service to the City. The award, if given, will be within ninety (90) calendar days after evaluation of proposals. The City will evaluate the information submitted. The evaluation will consider but not limited to the following criteria: 1. Approach to the work including task breakdown and staffing. 2. Experience and technical competence of your firm and key people on similar projects. 3 1 P a g e Packet Pg. 170 6.7.a 3. Reports of references, and the willingness to agree to all terms of the Professional Services Agreement. 4. Fee. The City of Diamond Bar reserves the right to accept or reject any or all proposals or to waive any defects or irregularities in the proposals or selection processes. E. Execution of Agreement The agreement shall be signed by the successful proposer and returned with the required insurance within ten (10) days, not including Sundays and legal holidays, after the City has provided written notice that the contract has been awarded. Failure to execute agreement and file acceptable insurance documents as provided herein shall be just cause, at City option, for annulment of the contract award. Should the successful proposer decline to execute a contract, City Council has the option to either reject all proposals and call for new proposals or accept one of the other proposals. F. Qualifications of Proposers All proposers shall furnish satisfactory evidence to the City that they have operated or are presently operating a crossing guard service of the type similar to the operation described herein. If they have not operated such a system, they must show that they have had sufficient experience in comparable fields or employ qualified personnel to comply with the requirements of this agreement. Work History/Experience: In order to determine the eligibility of the proposers, proposers shall submit a work history listing of other public entities for whom the proposer has performed similar work, including names, addresses, fax and telephone numbers. Existing services will be subject to inspection by the City. Proposers without the experiences herein described but with sufficient experience in a comparable field should show that they will have responsible management personnel who are qualified to plan, supervise, direct, and operate the service delineated in the specifications and contract. 2. Key Personnel: As an attachment to the proposal, all proposers shall include a listing, with qualifications, of personnel who have had experience in supervising, school crossing guards, and other employees who will be associated with the service. Also provide resumes of the key personnel involved with this service. For the project manager, include information for three (3) recent services. 3. Services: Discuss the methods and procedures that will be used in providing the service and also as required in Other Specifications on page 5. 4 1 P a g e Packet Pg. 171 6.7.a 4. Equipment: As an attachment to the proposal, all proposers shall provide a list of all equipment to be used by the crossing guards. The City requires that the Contractor furnishes safety-reflectorized vests, stop signs, whistles, rain gear and identification badges. The City of Diamond Bar requires three cones per the crosswalk, one in the middle and one at each curb. 5. Employees: Contractor agrees that all individuals employed in this program will be employees of Contractor and Contractor will provide recruitment, hiring, and firing of employees. A Pre-employment Screening Program shall include: • Employment reference check • No prior felony convictions • Criminal background check/fingerprinting service for school crossing guards to be performed • Social security verification • Only documented, authorized Contractor employees are eligible to work or permitted on or in City facilities (Verification of INS 9 forms must be approved by City upon request) Contractor will ensure each individual is able to effectively comprehend and communicate in English; be in good physical and mental health (a medical history questionnaire is completed); individual is to provide his/her own transportation and work flexible hours. Employees are required to wear safety-reflectorized vests (provided by Contractor) while on duty. The Contractor shall investigate all public complaints concerning crossing guard services. In the event of a complaint, the Contractor shall contact the City of Diamond Bar, Public Works Department, at (909) 839-7040, within two (2) hours to advise status of remedy/resolution of said complaint. Contractor shall furnish a written report of the incident to City of Diamond Bar Public Works Department within five (5) business days after the occurrence. 6. Payroll: Contractor, including the actual processing/distribution of payroll checks, processing payroll reports, etc. will handle all payroll services. 7. Training Session: The Contractor shall provide a minimum of three (3) one hour training sessions for all employees hired as crossing guards for the City of Diamond Bar in traffic measures to be used in conjunction with their crossing guard duties. Contractor must provide all employees a Training Manual that governs the Crossing Guard Program and a copy to the City of Diamond Bar. A signed Affidavit by each employee shall be forwarded to the City at the end of the training. A copy of the training manual shall be included in the Proposal. 5 1 P a g e Packet Pg. 172 6.7.a 8. Financial Responsibility: All proposers shall be required to demonstrate to the satisfaction of the City that they have adequate financial resources to perform the services required by these specifications. No contract will be awarded to any proposer who, as determined by the City, has an unsatisfactory performance record or inadequate experience, or who at any time lacks the necessary financial resources to provide the services in strict accordance with the specifications. G. Other Specifications Depending on each school's schedule, the Contractor is expected to assure and enforce safety and proper street crossing of school children. 2. Contractor shall designate one (1) of the guards as a Supervisor and provide names, addresses and telephone numbers of at least one (1) Alternate during the term of the Agreement. Contractor must provide names, addresses and telephone numbers of all guards. 3. On a quarterly basis, the City of Diamond Bar requires the Supervisor to meet with school representatives for evaluation and comments, and City staff to assess and discuss existing problems that may have occurred. A quarterly report, to be approved by the City, is to be submitted at the end of each quarter. 4. Contractor shall schedule an orientation meeting with the City of Diamond Bar Public Works staff to coordinate the requirements of the Agreement no later than one week prior to the commencement of the Contract. Contractor shall contact Christian Malpica, Associate Engineer, at (909) 839-7042. 5. Contractor agrees to permit City of Diamond Bar to inspect its records with respect to services performed pursuant to the Agreement upon giving reasonable notice. 6. The Contractor must perform drug -screening test, and incorporate a written Corporate Policy on your organization's "Drug and Alcohol Free Environment." 7. Locations: Per the locations below, the City will compensate up to a maximum of three (3) hours per guard. Should the hours for the crossing guard services exceed, the firm must obtain prior approval from the City. 6 1 P a g e Packet Pg. 173 Diamond Bar Crossing Guard Locations School Walnut Valley Unified School District 1. Castle Rock Elementary 2. Castle Rock Elementary 3. Evergreen Elementary 4. Evergreen Elementary 5. Maple Hill Elementary 6. Walnut Elementary 7. Walnut Elementary 8. Quail Summit Elementary 9. Quail Summit Elementary 10. Chaparral Middle School Pomona Unified School District 11. Diamond Point Elementary 12. Diamond Point Elementary 13. Golden Springs Elementary 14. Golden Springs Elementary 15. Neal Armstrong Elementary 16. Neal Armstrong Elementary 17. Lorbeer Middle School Location 6.7.a Cold Springs Lane & at front of school Castle Rock Road & Cold Spring Lane Harmony Hill Drive & Evergreen Springs Pathfinder Road & Evergreen Springs Maple Hill Park & Maple Hill Road (front of school at midblock xing) Golden Springs Drive & Lemon Avenue Glenwick Drive & Lycoming Drive Quail Summit Drive & Winterwood Lane Forrest Canyon near Park (mid -block) Diamond Bar Blvd & Mountain Laurel Way Golden Springs Drive & Sunset Crossing Road Sunset Crossing Road & Del Sol Lane Ballena Drive & Meadows Falls Drive EI Encino Drive & Prospect Valley Drive Beaverhead Drive & Cottonwood Cove Drive Clearview Crest Drive & Chicora Drive Diamond Bar Boulevard & Golden Springs Drive 8. Added and Deleted Locations: It is the intent of this contract to provide for school day coverage of the listed locations. Other additions and/or deletions of locations will be at the same hourly rate and daily hours allowed per location and the City Manager or his designee will allow appropriate adjustments subject to approval. H. Claim for Payment The Contractor shall submit a claim for payment to the City Manager or his designee every fourth week commencing with the fifth week for work completed during the previous 4 -week period. The claim shall enumerate the crossing guard services with supporting documents indicating the crossing guard the location and hours worked, any authorized additions and deletions (holidays) or additional work ordered by the City Manager or his designee. The claim, when submitted by the 7 1 P a g e Packet Pg. 174 6.7.a Contractor, shall constitute certification under penalty of perjury that the work claimed for payment was completed in accordance with the terms of the contract. I. Term of Aareement This Contract shall take effect July 1, 2017, and shall continue until June 30, 2020, with the option, at the City's sole discretion, to extend two (2) additional years upon successful demonstration of exemplary contract performance, unless earlier terminated pursuant to the provisions herein. However, this contract will be subject to annual reviews prior to commencement of work for the following year. This review will evaluate work performed and level of service provided. Renewal is at the City's discretion. J. Termination of Contract Notwithstanding any other provision(s) of the Agreement, the City may terminate this Agreement with or without cause upon thirty (30) days written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the thirtieth day (30th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily completed and approved prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. Contractor may terminate this Agreement, or any program or service provided hereunder, at least ninety (90) days in advance of such termination. If the Contractor terminates this Agreement, the Contractor shall be compensated for services satisfactorily completed and approved prior to the effective date of termination. K. Indemnification/Insurance See attached Agreement. L. Proposal Format and Content Proposals should be limited to thirty (30) pages (including cover letter and excluding the required of: agreement, Compensation Schedule and Workman's Compensation/Insurance Statement). In addition to reading and understanding the requirements of Proposal Requirements, A through K, each proposal shall contain the following and be submitted using the same sequence. To preserve uniformity and to facilitate the award of a contract, all proposals must include the "Proposal Form" provided (Appendix "A"). However, supplementary sheets should be added as necessary to supplement and clarify responses to this Request for Proposal. Failure to use 8 1 P a g e Packet Pg. 175 6.7.a City form shall be grounds for non -consideration of the proposal. In addition, all proposals must comply with the following: 1. All submittals must meet the requirements set forth in the Request for Proposal. 2. All proposals must be submitted in a sealed envelope, addressed to the City at the above -referenced address. Each sealed envelope containing an Original Proposal and three (3) copies must be plainly marked on the outside as "DO NOT OPEN: PROPOSAL FOR CROSSING GUARD SERVICES" with Contractor's name, address, and his/her license number, if applicable. If forwarded by mail, the sealed envelope containing the Proposal must be enclosed in another envelope Attention to Chris, City of Diamond Bar, c/o Public Works Department, 21810 Copley Drive, Diamond Bar, California, 91765. 3. A statement that this RFP shall be incorporated in its entirety as a part of the Contractor's quote. 4. A statement that this RFP with all of it's Appendices and the Contractor's proposal will jointly become the Scope of Work (Exhibit "A" and Exhibit "B" of the contract agreement) for this project. 5. A written statement of your firm's willingness to accept the terms of the agreement. 6. A statement that the services to be provided, and fees therein, will be in accordance with the City's RFP. 7. A single and separate section with the heading "Exceptions to the City's Request for Proposals" containing a complete and detailed description of all of the exceptions to the provisions and conditions of this RFP upon which the Contractor's proposal is contingent and which shall take precedent over this RFP. 8. A written statement by the Contractor that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. 9. A written statement by the Contractor shall allow all authorized federal, state, county, and the City of Diamond Bar officials access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least five (5) years. 10.A written statement that the Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. 11. A written statement that the Contractor shall comply with the California Labor Code. 12.A written statement that the Contractor shall comply with the Copeland Anti - kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. 13.A copy of the Training Manual shall be included in the Proposal. 9 1 P a g e Packet Pg. 176 6.7.a 14.A Statement of Qualifications as explained in Proposal Requirements, F and G, incorporated into the completed Attachment "A." All figures and notations must be typed or written in ink. Penciled proposals are not acceptable. 101Page Packet Pg. 177 Appendix "A" PROPOSAL FORM CROSSING GUARD SERVICES 6.7.a The undersigned as proposer declares that he has carefully examined the location of the proposed work, that he has examined the Specifications and read the accompanying instructions to proposers, and hereby proposes and agrees, if the proposal is accepted, to furnish all labor and equipment and do all work required by Specifications and Agreement. Name of Company- ompany: Address- Address: Phone/fax- Phone/fax: Contact Contact Person: Years in business: The undersigned proposer further understands that the City of Diamond Bar, California reserves the right to award all or any part of this bid without any obligation to the City. The City also reserves the right to waive any informality in proposals. Name of Contractor By: Print Signature of Contractor 1. Approach to the work including task breakdown and staffing. Date: 2. Experience and technical competence of your firm and key people on similar projects of equal complexity. 3. References: List of Three (3), including Agency, contact person, address, and phone number. 4. Resource Requirements and Fee Schedule/Hourly Rate 5. Provide a man-hour and fee estimate for locations identified and hourly rates of all personnel assigned to the project. These rates will be used to negotiate any additional work the City may request. 11 (Page Packet Pg. 178 Appendix "B" CROSSING GUARD AGREEMENT 6.7.a THIS AGREEMENT (the "Agreement") is made as of , 2017by and between the City of Diamond Bar, a municipal corporation ("City") and a [Insert the type of entity of the Contractor, e.g., Inc., a California corporation; a California general partnership; a California limited liability company; a sole proprietor; etc] ("Contractor"). 1. Contractor's Services. Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. The City Manager and/or his designee (herein jointly referred to as the "City's Project Manager"), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor's performance hereunder shall be under the supervision of the City's Project Manager, that Contractor shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, that Contractor shall keep the City's Project Manager informed on a regular basis as to the status and progress of its performance under this Agreement and that all performance required of Contractor shall be performed to the satisfaction of the City's Project Manager. 2. Term of Agreement. This Agreement shall take effect July 1, 2017, and shall continue until June 30, 2020, unless earlier terminated pursuant to the provisions herein. At the City's sole, discretion, the City may extend two (2) additional years upon successful demonstration of exemplary contract performance. This Agreement will be subject to annual reviews by the City. 3. Compensation. City agrees to compensate Contractor for services which Contractor performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A" and the compensation schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed [Spell out dollar amount] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 121Page Packet Pg. 179 4. Payment. 6.7.a A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C. City will pay Contractor the amount invoiced within thirty-five (35) days after the approval of the invoice. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or as required, by the City Council, as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time for preparation and adjustment of the fee to be paid by City to Contractor. 6. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and the attached Exhibits "A or B", the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal, State or other agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and findings of an employee relationship and any appeals relating thereto. 131Page Packet Pg. 180 6.7.a C. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with Section 6. 8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers (the "Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's performance of work hereunder, including any and all claims under Workers' Compensation laws and other employee benefit laws by Contractor's employees or subcontractors, or by its failure to comply with any of its obligations contained in this Agreement, excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's legal counsel unacceptable and need to retain its own legal counsel, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; 141Page Packet Pg. 181 6.7.a (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance with a minimum limit of $1,000,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement, shall be issued by an insurance company which is authorized to do business in the State of California and shall be placed with a current A.M. Best's rating of no less than A -VII, unless otherwise approved in writing by the City. E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing that the additional insured requirements in this Agreement, in a form which is acceptable to the City. F. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 151Page Packet Pg. 182 6.7.a G. Subrogation. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees which in any way arising out of performance of this Agreement. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor. This is not intended to limit the City's ability to terminate this Agreement due to Contractor's failure to maintain the required insurance. 11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor's work includes documents or software of a proprietary nature specifically set forth in this Agreement, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials/Records Retention. Except as specifically provided in this Agreement, all materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. Contractor shall keep all records and invoices created in connection with this Agreement, including complete and accurate records supporting costs incurred for a period of five years from the date of final payment under this Agreement. Upon 24 hours notices, Contractor shall permit inspection of such records during normal business hours by a City representative. 13. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City 161Page Packet Pg. 183 6.7.a as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to the Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the thirtieth (30th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services except those services reasonably necessary to effectuate the termination. Contractor may terminate this Agreement, or any program or service provided hereunder, at least ninety (90) days in advance of such termination. If the Contractor terminated this agreement, the Contractor shall be compensated for services satisfactorily completed and approved prior to the effective date of termination. 15. Personnel/Designated person. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's premises. 16. Time of Completion. Contractor agrees to commence the work provided for in this Agreement upon the effective date of this Agreement and to diligently prosecute completion of the work during its entire term. 17. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work and specifically, shall provide services hereunder in strict accordance with any scheduling set forth by the City. 18. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 171Page Packet Pg. 184 6.7.a 19. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 20. Financial Condition. Prior to entering this Agreement, Contractor has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement and each year thereafter throughout the term of this Agreement, Contractor shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Contractor remains financially solvent to perform the services required. Such financial information shall be returned to Contractor after review and not retained by the City. 21. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 181Page Packet Pg. 185 6.7.a B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 22. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments that in any manner affect the performance of services under this Agreement. Contractor represents that all personnel engaged under this Agreement shall be fully qualified and are authorized under federal, state and local law to perform such services and further that it has, and will maintain throughout the term of this Agreement, all licenses, permits, and qualifications necessary to provide such services. To the extent any of the services described herein are or may be funded from sources other than the City, Contractor shall comply with all applicable rules and regulations applicable to such funding. 24 Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision 191Page Packet Pg. 186 6.7.a shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. This Section shall not be interpreted as imposing any limitations on the City's ability to instead forego such mediation and terminate this Agreement with or without cause. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONTRACTOR" "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Phone: Phone: E -Mail: E-mail: Attn.: Attn.: 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or when required, by the Mayor. 201Page Packet Pg. 187 6.7.a IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Contractor" [Insert Full Name of Contractor] Bv: Printed Name: Title: By: Printed Name: Title: "City" CITY OF DIAMOND BAR Bv: Jimmy Lin, Mayor ATTEST: Tommye Cribbins, City Clerk Approved as to form: David DeBerry, City Attorney *NOTE: The City requires the following signature(s) on behalf of the Contractor: -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 21 Wage Packet Pg. 188 6.7.b CROSSING GUARD AGREEMENT THIS AGREEMENT (the "Agreement") is made as of June 6, 2017 by and between the City of Diamond Bar, a municipal corporation ("City") and American Guard Services, Inc. ("Contractor"). 1. Contractor's Services. Subject to the terms and conditions set forth in this Agreement Contractor shall provide to the reasonable satisfaction of the City the services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Contractor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Contractor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Christian Malpica, Associate Engineer (herein jointly referred to as the "City's Project Manager"), shall be the person to whom the Contractor will report for the performance of services hereunder. It is understood that Contractor's performance hereunder shall be under the supervision of the City's Project Manager, that Contractor shall coordinate its services hereunder with the City's Project Manager to the extent required by the City's Project Manager, that Contractor shall keep the City's Project Manager informed on a regular basis as to the status and progress of its performance under this Agreement and that all performance required of Contractor shall be performed to the satisfaction of the City's Project Manager. 2. Term of Agreement. This Agreement shall take effect July 1, 2017, and shall continue until June 30, 2020, unless earlier terminated pursuant to the provisions herein. At the City's sole, discretion, the City may extend two (2) additional years upon successful demonstration of exemplary contract performance. This Agreement will be subject to annual reviews by the City. 3. Compensation. City agrees to compensate Contractor for services which Contractor performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. 4. Payment. A. As scheduled services are completed, Contractor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. Packet Pg. 189 6.7.b C. City will pay Contractor the amount invoiced within thirty-five (35) days after the approval of the invoice. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or as required, by the City Council, as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time for preparation and adjustment of the fee to be paid by City to Contractor. 6. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and the attached Exhibits "A, the provisions of this Agreement shall control. 7. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal, State or other agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and findings of an employee relationship and any appeals relating thereto. C. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with Section 6. Packet Pg. 190 6.7.b 8. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers (the "Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's performance of work hereunder, including any and all claims under Workers' Compensation laws and other employee benefit laws by Contractor's employees or subcontractors, or by its failure to comply with any of its obligations contained in this Agreement, excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's legal counsel unacceptable and need to retain its own legal counsel, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the Indemnitees covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. 10. Insurance. A. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance, with minimum combined single limits coverage of $1,000,000.00; and Packet Pg. 191 6.7.b (4) Worker's Compensation insurance with a minimum limit of $1,000,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California and shall be placed with a current A.M. Best's rating of no less than A -VII, unless otherwise approved in writing by the City. E. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing that the additional insured requirements in this Agreement, in a form which is acceptable to the City. F. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees which in any way arising out of performance of this Agreement. H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary Packet Pg. 192 6.7.b insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts may be deducted from any payments due Contractor. This is not intended to limit the City's ability to terminate this Agreement due to Contractor's failure to maintain the required insurance. 11. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor's work includes documents or software of a proprietary nature specifically set forth in this Agreement, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials/Records Retention. Except as specifically provided in this Agreement, all materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. Contractor shall keep all records and invoices created in connection with this Agreement, including complete and accurate records supporting costs incurred for a period of five years from the date of final payment under this Agreement. Upon 24 hours notices, Contractor shall permit inspection of such records during normal business hours by a City representative. 13. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 14. Termination. The City may terminate this Agreement with or without cause upon thirty (30) days' written notice to the Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the thirtieth (30th) day following delivery of the notice. In the event of Packet Pg. 193 6.7.b such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services except those services reasonably necessary to effectuate the termination. Contractor may terminate this Agreement, or any program or service provided hereunder, at least ninety (90) days in advance of such termination. If the Contractor terminated this agreement, the Contractor shall be compensated for services satisfactorily completed and approved prior to the effective date of termination. 15. Personnel/Designated person. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right in its sole discretion to require Contractor to exclude any employee from performing services on City's premises. 16. Time of Completion. Contractor agrees to commence the work provided for in this Agreement upon the effective date of this Agreement and to diligently prosecute completion of the work during its entire term. 17. Time Is of the Essence. Time is of the essence in this Agreement. Contractor shall do all things necessary and incidental to the prosecution of Contractor's work and specifically, shall provide services hereunder in strict accordance with any scheduling set forth by the City. 18. Delays and Extensions of Time. Contractor's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Contractor must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Contractor's control. If Contractor believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 19. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of Packet Pg. 194 6.7.b California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. The CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 20. Financial Condition. Prior to entering this Agreement, Contractor has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement and each year thereafter throughout the term of this Agreement, Contractor shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Contractor remains financially solvent to perform the services required. Such financial information shall be returned to Contractor after review and not retained by the City. 21. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Packet Pg. 195 6.7.b C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 22. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments that in any manner affect the performance of services under this Agreement. Contractor represents that all personnel engaged under this Agreement shall be fully qualified and are authorized under federal, state and local law to perform such services and further that it has, and will maintain throughout the term of this Agreement, all licenses, permits, and qualifications necessary to provide such services. To the extent any of the services described herein are or may be funded from sources other than the City, Contractor shall comply with all applicable rules and regulations applicable to such funding. 24 Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. This Section shall not be interpreted as imposing any limitations on the Packet Pg. 196 6.7.b City's ability to instead forego such mediation and terminate this Agreement with or without cause. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. "CONTRACTOR" American Guard Services, Inc. 1299 E. Artesia Blvd., Suite 200 Carson, CA 90746 Phone: (424) 213-4090 E -Mail: alyshia@americanguardservices.com Attn.: Sherif Assal, President "CITY" City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Phone: 909 839-7040 E-mail: Publicworks@diamondbarca.gov Attn.: David G. Liu 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 29 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or when required, by the Mayor. Packet Pg. 197 6.7.b IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Contractor" American Guard Services, Inc. By: Printed Name: Title: By: Printed Name: Title: "City" CITY OF DIAMOND BAR By: Jimmy Lin, Mayor ATTEST: Tommye Cribbins, City Clerk Approved as to form: By: David A. DeBerry, City Attorney *NOTE: If Contractor is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. Packet Pg. 198 Uorporate Headquarters 1299 E. Artesia Blvd. mm Suite 200 Carson, CA 90746 Phone: (424) 2I3-4090 Fax: (310) 645-6233 Attention to Chris City of Diamond Bar, c/o Public Works Department 21810 Copley Drive Diamond Bar, California, 91765 April 17, 2017 On behalf of all our employees, American Guard Services, Inc. (AGS) is pleased to submit this response to the City of Diamond Bar's (City) RFP for Crossing Guard Services. American Guard Services has been providing security and Crossing Guard Services for the education sector since 2009, and we are confident you will find our firm is duly qualified and a superior match for the City. We believe that the key to success is forming a partnership with each and every one of our valued clients, thereby creating exceptional working relationships and lines of communication between our security professionals and our clients' representatives. AGS has a clean record, completely void of any liens, litigation, or bankruptcies, and is in good standing as a vendor for all federal, state, and local entities. AGS also has no known conflicts of interest in violation with the City's requirements. AGS has read the solicitation in its entirety and understands and accepts the requirements made within. We are committed to providing the most effective safety measures, along with unparalleled customer service levels. Thank you for your consideration of our qualifications. We look forward to the opportunity to demonstrate the value we are certain we can provide to your City. In the event that you require further information, please contact me at any time. r. � fir.. Assaf, resi€den Amerin Guard Services, Inc. 1.299 E. Artesia Blvd. Suite 200 Carson, CA 90746 Phone: (424) 213 4090 Fax: (310) 645 6233 al Shia a)american uardservices.com Packet Pg. 199 iraasA� X -i %-If JIL' %_1 %-.li® JLA-r1® x1.7 QUALIFICATIONS.......................................................................................................3 WORK TIIST®RVEXPERIENCE............................................................................ 3 Experienceand Past Performance........................................................................................................ 3 Overview of Organization......................................................................................................................... 4 OrganizationalChart.................................................................................................................................. 5 References...................................................................................................................................................... 6 KeyPersonnel...................................................................................................................................... 7 Services................................................................................................................................................14 ProjectUnderstanding.............................................................................................................................14 24 -Hour Communications Center........................................................................................................14 Quality Assurance/Control Program..................................................................................................15 ImplementationSchedule.......................................................................................................................17 Equipment...........................................................................................................................................18 Employees...........................................................................................................................................18 Recruitingand Hiring...............................................................................................................................18 BackupPlan.................................................................................................................................................18 GuardChecks...............................................................................................................................................19 BackgroundChecks...................................................................................................................................19 DrugFree Policy.........................................................................................................................................19 Classroom and Meeting Discussions (Mandatory Participation).............................................19 EqualOpportunity.....................................................................................................................................20 Payroll.................................................................................................................................................. 20 TrainingSession................................................................................................................................20 TrainingOverview.....................................................................................................................................20 Classroom Instruction (4-Hours).........................................................................................................21 FieldTraining., . . .......................... . . .......................................................................................................... 24 On-site Observation (2 hours)..............................................................................................................25 RecommendedProcedures: ................................................................................................................... 25 HeavyTraffic Procedure: ...................................................................... ................................................. 26 DividedHighways: .................................................................................................................................... .26 OtherIntersection Configurations:.....................................................................................................27 FinancialResponsibility..................................................................................................................27 STATEMENTS............................................................................................................ 27 EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSALS ................. 27 TRAINING MANUAL............................................................................................... 27 Packet Pg. 200 QUALIFICATIONS IT WORK HISTORV/EXPERIENCE Founded in California in 1997, American Guard Services is a qualified firm, with more than the required years of experience in crossing guard management and services. AGS is entirely capable of supplying all fully -trained crossing guards. Currently, AGS performs the following and beyond: • Maintains numerous regional offices throughout California, Arizona, Hawaii, Louisiana, Nevada, Texas, and Florida. • Provides high-quality security services for major seaports, airports, educational institutions, grocery & retail chains, etc. • Continually evaluates and tailors its services to the specific needs of our customers, regulatory requirements and industry evolutions and innovations. • Provides security and Crossing Guard/traffic control services to school districts in the City of Davis, the City of San Juan Capistrano, and the City of Mission Viejo, as well as the University of Southern California. AGS offers a broad range of industry -specific security guard services and we take great pride in our rigorous hiring, training, and performance standards. We believe that the key to success is forming a partnership with each and every one of our valued clients, thereby creating exceptional working relationships and lines of communication between our security professionals and our clients' representatives. American Guard Services (AGS) is a national, California Corporation founded in 1997 by siblings Sherine and Sherif Assal, who are the acting Chief Executive Guard and President. AGS is a Woman -Owned and Operated, Full -Service Private Security Company, recognized under the NAICS Code 561612: Security Guards and Patrol Services. AGS is a Prime Government Contractor, approved under the Federal Supply System as a Security Contractor, as well as Woman -Owned, Small Business under the criteria established by the U.S. Small Business Administration. AGS currently has more than thirteen (13) comparable Crossing Guard contracts, approximately 789 Crossing Guards on staff, more than 6,000 Security and Support Personnel, and has been providing Crossing Guard services since 2009. Our primary office is located in Carson, CA, and we have other office locations in California, Florida, Hawaii, and Nevada. Experience and Past Performance A team of unparalleled experts has been assembled by AGS to ensure that the best possible services are provided to the City. AGS places great emphasis on hiring qualified people and providing them with the very best training available. At 20 percent, our turnover ratio is one of the lowest in the security industry. We offer secure wages and superior training to our personnel. We demand the highest performance from our Guards, and we provide a stable work environment with the potential for additional training and advancement within our company. As our references will attest, we are very committed to hiring only the very best; we provide uniforms free of charge and insist our Guards maintain a professional appearance, and utilize high-quality, state-of-the-art equipment. We have served cities such as San .Tuan Capistrano, Anaheim, the County of Orange, and more with traffic control and crossings for eight (8) years. All AGS contracts have gone to term without complaints or filings. Packet Pg. 201 AGS provides a full range of performance -specific training, both as a requirement for employment and in addition to periodic refresher training, and new information, so that our personnel perform their duties in a superior manner with modem technology. A well-trained, professional employee is a credit to AGS, our clients, and to himself or herself. We accept nothing less. We offer our clients an experienced, proven provider, highly capable of delivering low risk, high quality Crossing Guards. We possess and maintain all necessary licenses, permits, certificates, and credentials required by the laws of the United States, the State of California, the City, and all other appropriate governmental agencies, including any additional certification and credentials required by the state and City. AGS observes and complies with all applicable Federal, State, and City Iaws, regulations, and ordinances. With our corporate office based in Carson, dedicated corporate reach -back, and proven performance, the City can be certain of a low risk transition, proven security solutions, and an effective supervision plan that provides thorough oversight of contract operations. Overview of Organization Sherif Assal, who co-founded American Guard Services, is the driving force behind differentiating American Guard Services from its competitors and building the brand. He oversees our logistics and transportation Contracts in conjunction with Regional Managers, and has years of experience with air, ground, sea transit, and logistics. Our Vice President, Adolfo Avendano, is responsible for all non -maritime security operations in the United States for AGS, ranging from retail to Government accounts. He oversees a vast network of trained Guards, including his Operations Management Team. The AGS Upper Management Team's extensive experience is illustrated by its use of vendors that support the security industry, such as Target Solutions, a company which provides online security training, and M1TC, our workforce management support in the industry. Our decades of experience have taught us to efficiently and effectively utilize vendors that act as partners and assist us in providing well-trained, competent Guards for our clients. The City and AGS management share complementary objectives and long-term goals that converge on the provision, implementation, and retention of qualified and proficient Security Guards. As such, AGS underscores several core elements for a successful partnership with the City in terms of a clear purpose and intent with respect to primary staffing and the City's performance goals; a clear division of roles, responsibilities, and accountability; direct modes of communication; flexibility to respond to changing circumstances, and incorporate new information and experiences that become available over time; openness to learn and change to promote an environment of mutual trust and rapport; and persistence to facilitate successful implementation and retention efforts as reflected through systematic monitoring and evaluation. Our systematic training program, management staff, and assigned Security Guards have a proven track record that will meet these operational challenges and provide a security service to exceed your requirements. Specifically, AGS's Management Team has a successful track record; we are capable of providing the highest level of services that the City requires. Packet Pg. 202 1 Upper Management hopes their attention to the City's needs signals a new era in crossing guard operations for years to come. Portof Port at sante Barbara, C:a. ChandraEduards NO Port of Huston a, Organizational Chart American Guard Services, Inc. DemianCas#,T CharEesl'esnick COrparat! CAan341 Ge¢erx€ CoansFl ®among 1111 Rnew. \faridme ® rafio¢s ip CaIInieCooper ' ern 1. 3'fGRP., Paea OPfrre 1iCR EsY des PoM of ?Ifiami, F7. blith Aare Dirertor, Fjsk lfaaagemeal RagerAores IiirFetar Operailani 1aeLopee 1[anager Emudsr{ire Sire President, Ram is sand Director, tFtgber {ire Presid4at ( 6 ., . Carla O'Bannon Eretutire llanager 1Frriam Esquivel Ezernthe;issisfanf joanyiforgan Eaecutire.kssisranr Adolfo Avandana AIIerror {fandnFOpFraboII', irainla NfGR West Cuff Coag, For, fS-mpai PatEdwards FT FSO, Pott of -.New 3 Orleans, EA Hariam Bekhit PortafCape Aagela{{'atsaa Caaarerai, FG (CR Parr of Hasa Portof Port at sante Barbara, C:a. ChandraEduards NO Port of Huston a, Organizational Chart American Guard Services, Inc. DemianCas#,T CharEesl'esnick COrparat! CAan341 Ge¢erx€ CoansFl ®among 1111 Rnew. \faridme ® rafio¢s ip CaIInieCooper ' ern 1. 3'fGRP., Paea OPfrre 1iCR EsY des PoM of ?Ifiami, F7. blith Aare Dirertor, Fjsk lfaaagemeal RagerAores IiirFetar Operailani 1aeLopee 1[anager Emudsr{ire Sire President, Ram is sand Director, tFtgber {ire Presid4at ( 6 ., . Carla O'Bannon Eretutire llanager 1Frriam Esquivel Ezernthe;issisfanf joanyiforgan Eaecutire.kssisranr Adolfo Avandana Alxdl¢ Hamid Controller L Rudy Barrow Iafosnadan ►ire President •Feelmology 3 Hariam Bekhit Arcoanr Payable dabn Ffetcber Roger Ceroalo .a8oef, la3 {re�85 fe4on �lab¢SOII Anney Cocoa Human Resource Lsiorsaatio-n Tetbaolog;• ){. eraflonsl[anag4 g&hneOrtega Amur Payable ingridl[eadon IfR Assistant I.By Jwwn ,4ceount Rerrlrable 5asieRamirer fiRAssistant Rosie Raala Coordinator I FraakBraro I rr dwoBeaaef ar,_— s 9orauntmanag � 1fa¢ag4r Breda Gulapa Payroll I Pamela Res-eles Pa}roH NNW !I amain6.7.c Em wom;�-- References Crossing Guards Services have been perfected at AGS. AGS is one of the two of firms in the US that deploy the vital services with excellence. First AGS hires only mature, local community members. Recruiting efforts starts at the neighborhoods where we work, AGS scouts go door to door. Orange County Sheriff's Department 320 N. Flower St., 2nd Floor, Santa Ana, CA 92703 Provide crossing Guard Services for 25 schools in 13 Cities. Lieutenant Jeff Puckett JTPUCKETT cr,OCSD.ORG 714-647-4094 Start: 2016 - Ongoing KIPP LA Schools 3601 E. 1st Sheet, Los Angeles, CA 90063 Provide crossing guard for 24 locations Nicole Scott, Chief of Employee Solutions & Legal nscott a,kippla.or� Affairs (323) 630-1030 City of Mission Viejo AGS provides School Safety Program using traffic 200 Civic Center, Mission Viejo, CA 92691 control devices and local traffic regulations, as well as plan emergency procedures Mark Chagnon, Director of Public Works mchagnon@cityofmissionviejo.com 949-470-3091 Anaheim Police Department 200 S Anaheim Blvd. Ste. 620, Anaheim, CA 92805 Provide crossing guard for 62 locations Karla Santillan, Office Specialist ksantillan@analleim.net 714-765-1808 City of San Juan Capistrano 32499 Paseo Adelanto, San Juan Capistrano, CA 92675 Provide crossing guard services for 7 locations. Tom Bokosky tbokosky a,sanjuancapistrano.org Phone: (949) 443 —6321 Ongoing UPS Freight Log tractor truck trailers in and out of facilities and 3050 Teagarden St., San Leandro CA 94577 ensure all freight is secure and accounted for; Monitor employee and visitor traffic in and out of truck gate entrance Ramon Baez Us.eom i-baez@Us.com 909-879-7427 Start 2010 Ongoing DHL 401 23rd St., San Francisco CA 94107 Provide security, cargo screenings and access control services for ramp locations and loading docks R.C. Candia, Corporate Security & Investigations Robert.candia@dhl.com 310-961-8413 Ralphs/Food Co PO Box 54143 Los Angeles CA 90054 Provide Security services for over 120 distribution and retail facilities Miguel Melborne, Regional Security Manager ralphs.com Miguel.melbome@ralphs.com 310-900-3671 Start 2001 current Packet Pg. 204 Personnel SHERINE ASSAL -- CHIEF EXECUTIVE OFFICER Overview: Ms. Assal has over 21 years' experience in the ownership, management, and operations of security services companies. She started the company in 1997 and helped it grow to $45 million in sales. Ms. Assal is involved in every aspect of the company, such as Operations, Scheduling and Accounting. Ms. Assal oversees new client business to ensure strong growth, existing client accounts to ensure contract requirements are met, and suggests Oenhancements and modifications that will better serve the needs of our clients. Ms. Assal oversees all employees to ensure high levels of training, consistency, and professionalism in our Guard Force. Employment History: 1997 Present American Guard Services, Inc. 1989-1996 International Services, Inc. Professional Affiliations: Cruise Lines International Association Maritime Security Council Florida Caribbean Cruise Association International Cargo Security Council American Society for Industrial Security Chief Executive Guard Senior Vice President, Operations Education: Bachelors in Business Administration, American University of Cairo Packet Pg. 205 SHERIF ASSAL - PRESIDENT Overview: Mr, Assal co-founded American Guard Services in 1997 and has been responsible for all aspects of the business along with his sister, Ms. Sherine Assal. Mr. Assal oversees all operations, marketing, legal, M&A and HR functions and represents the company at a variety of trade and industry associations. Mr. Assal is the driving force behind differentiating American Guard Services from its competitors and building the brand. Mr. Assal has been ultimately responsible for a variety of highly successful acquisitions throughout the United States as well as their subsequent integration into the AGS organization. Employment History: 1997 — Present American Guard Services, Inc. 1992-1997 International Services, Inc. Licenses & Certificates: Private Investigator, Patrol and Guard Operator Professional Affiliations: Cruise Lines International Association Maritime Security Council Florida Caribbean Cruise Association International Cargo Security Council American Society for Industrial Security President, Operations Vice President, Marketing Education: Graduated from Venice High School, CA. Completed various courses and seminars in Security, Supervision, Management, Law Enforcement, Seaport Security Antiterrorism Training Program with the Federal Law Enforcement Training Academy, Train -the -Trainer Program, and Security Screener Training. GERALD GREGORY - EXECUTIVE VICE PRESIDENT Overview: Gerald A. Gregory brings 30 years of security/investigations and public law enforcement experience. Mr. Gregory began his career in New York City, as an undercover investigator also performing street surveillance operations. Today, a Licensed Private Detective and security professional, Mr. Gregory has extensive industry experience in both the private and public sectors. His widespread capacities in the private sector include Guard, Investigator, Scheduling and Operations Manager, Branch Manager, Regional and National Operations Director, Vice President, Executive Vice President, President, and Chief Executive Guard. In the public law enforcement sector, he successfully completed his duty as an Essex City Constable, Police Guard, Sergeant, Lieutenant, and Captain of a police department Emergency Management Division. Employment History: 2009 — Present American Guard Services, Inc. Executive Vice President 2007 —2009 Beau Security & Investigations, Inc. President of Internal Intelligence Service 1990 —2007 Internal Intelligence Service Chief Executive Guard and President Licenses & Certificates: Private Investigator Awards: 1998: Received the national leadership award from the National Republican Congressional Committee and was appointed Honorary Co -Chairman of the Business Advisory Council. 1999: Named "Businessman of the Year" by the National Republic Committee. Listed in USA Today. 2003: Was awarded the Republican Senatorial Medal of Freedom, the highest honor a Republican member of the US Senate can bestow. Education: Criminal Justice Associates Degree, John Jay College of Criminal Justice Essex City Police Academy, Graduate Packet Pg. 207 KEITH DOVE - DIRECTOR, RISK MANAGEMENT Overview: Mr. Dove possesses over 30 years of progressive experience in law enforcement and security in a variety of capacities ranging from Deputy Sheriff for the City of Los Angeles to Law Enforcement Director in the private sector. Mr. Dove is currently responsible for the risk management administration for AGS as well as creating and maintaining safety policies and procedures, use of force guidelines, reporting procedures, etc. Mr. Dove previously was in charge of maritime operations including security services in the Ports of Los Angeles, Long Beach, Miami and others. Employment History: 2011 — PresentAmerican Guard Services Director, Risk Management 2007-2011 American Guard Services Director, Maritime Operations 2004— 2007 ADT I Bel -Air Patrol Team manager 1997— 2004 L.A. City Sheriff's Dept. Deputy Sheriff (Custody Asst.) Education: Microsoft Certified System Engineer, Software Education of America Los Angeles City Sheriff Academy US Air Force Law Enforcement Academy US Air Force Non -Commissioned Guard Academy Community College of the US Air Force, Criminal Justice ADOLFO AVENDANO — VICE PRESIDENT Overview: Mr. Avendano has worked in the security industry for over 15 years. He joined American Guard Services, Inc. in February of 2011 after eight years with Guard Systems, Inc, out of Monterey Park, CA. where he was the Regional Manager. Prior to this he worked for American Protective Services out of Covina, California. Mr. Avendano is responsible for all non -maritime security operations in the western United States for American Guard Services ranging from retail to government accounts. Currently he oversees approximately 1,400 staff, including his Operations Management Team. Specific responsibilities include: Operations Management, Business Development, Quality Control, and Training & Development. Employment History: 2011 — Present American Guard Services Vice President 2008-2011 GSI, MBM, MLS, Reedley Project Manager 2000 —2008 Guard Systems, Inc. (GSI) Operations Manager 1989-2000 American Protective Services Scheduling Manager Education and Certifications: AA Criminal justice, Rio Hondo Community College LAPD "Community Police Academy" Training American Society for Industrial Security (A.S.I.S. International) Certified Protection Professional (CPP) Packet Pg. 209 Overview: Mr. Weissman has 15 years' experience in the security and investigative industry. His expertise includes Contract compliance and management and operational guidance. In addition, his investigative experience includes conducting financial review audits, financial fraud examinations, due diligence investigations, and the corporate restructuring of several companies. His career includes b years in the corporate office of Beau Dietl & Associates as Vice President of the White Collar Division, managing a staff of analysts and investigators. As an investigator, he has provided risk assessment and competitive intelligence to help clients make strategic business decisions. In addition, Mr. Weissman has been a Certified Fraud Examiner since 2004. As granted by the Association of Certified Fraud Examiners, a Certified Fraud Examiner credential denotes proven expertise in fraud prevention, detection, and deterrence. Mr. Weissman graduated from George Washington University with a Bachelors of Science in Economics. His specific responsibilities include operations management/guidance, business development, and compliance. Employment History: March 2008 — Present American Guard Services Vice President 2001 —2008 Beau Dietl & Associates Vice President Education and Certifications: BS Economics, George Washington University Certified Fraud Examiner (CFE) JOE R. RODRIGUEZ - CROSSING GUARD ACCOUNT MANAGER Overview: Mr. Rodriguez has been a security professional for 18 years throughout the Greater Los Angeles area. He has served in a variety of capacities ranging from shift Supervisor to security director, and he transitioned into the specialized field of crossing guards in 2010. Mr. Rodriguez is considered the subject matter expert on Crossing Guard matters for American Guard Services and he has been instrumental in the continuous development of staff and supervision, applicable training programs, and manuals. Employment History: 2010 — Present American Guard Services Crossing Guard Account Manager 2004-2010 Guard Systems, Inc. Security Director 2002— 2004 California Mart Lead Lieutenant 2001 — 2002 Martial Security Lead Guard 1999— 2001 Buchalter, Nemer, Field & Co. Mailroom Security Supervisor 1997 —1999 American Protection Svcs. Shift Supervisor Education and Certifications: Graduated from Benjamin Franklin High School, Los Angeles, CA Video & Audio Conferencing Systems Certification (Siemens — Policom) OSHA certified AED / CPR / Basic First Aid Certified (current) Lenel / On Guard System certified Services AGS provides an array of security services, from maritime security to loss prevention, and investigations to risk management, all while providing superior customer service. AGS is confident in its abilities, and continues to provide award-winning services to clients in both the public and private sectors, serving medical facilities, academic institutions, industrial manufacturers, residential and retail giants, and major cruise ship lines. AGS provides a myriad of services on comparable projects, including but not limited to: • Uniformed Guards • Surveillance • Loss Prevention • Security Technology • Guest Services • Off Duty Police Guards • Emergency Response • Revenue Collection/Fare Enforcement • Mobile Patrol • Investigation • Risk Management • Event Security • Maritime Operations • Crossing Guards • On -Demand Security AGS will treat this contract with the same attention to detail and customer satisfaction that all of our clients enjoy with their Contracts. It is understood that AGS is an independent contractor with the City. The City deserves and will receive full organization support and attention, from our President/CEO to each assigned Crossing Guard. Project Understanding AGS understands the services required under this contract and is prepared to offer the listed services and beyond as necessary. AGS will perform for this Contract as required by the City. 24 -Hour Communications Center AGS has established and provides a Communications Center that is open and staffed 24/7 and continuously able to submit any request for service to a top management representative. In addition, AGS will provide a Project Manager assigned to this contract that will provide supervision of all Guards assigned to this contract and will be accessible 24/7 via an iPhone and Wad equipped with email and text messaging capabilities. This member of AGS management will return calls to the City administration within the necessary time allotted, report any changes in personnel, and assume all responsibility in communicating orders, chain of command, and procedures to AGS Security Guards. Our Management Team's years of experience with a 24 -Hour Centralized Comrununications Center has allowed us to constantly upgrade and develop the capability to receive and dispatch calls in the states in which we are licensed to provide security services. The dispatchers utilize computerized systems that allow them quick access to a cellular phone number, thereby permitting effective communication with emergency contact personnel at local law enforcement agencies, state law enforcement agencies, and emergency responders such as medical first aid, fire departments, emergency client contact names, and their vendors in the states within our operational arena. All assigned Guard information is also available, including their working schedules, availability, certification expiration dates, and emergency contact information. Packet Pg. 212 Similarly, all assigned Guards are able to contact the 24 -Hour Communications Center by push - to -talk radio or cellular phone, which allows the on -duty dispatcher to assist them immediately, who in -turn assures clients that a top management executive will return their call within minutes. AGS's key management's Law Enforcement and Military backgrounds have provided training and understanding of the crucial role the dispatch center has in making the security program a success. Quality Assurance/Control Program As part of our retention policy, AGS has taken strategic steps to ensure that each new hire completes the term of their assignment. We have designed our recruiting methodology to include the interview/hiring process and utilizing a recruiter's applicant screening checklist. The checklist questions are geared toward determining whether a candidate has similar past employment experience and whether he or she fully understands the position and its environment, such as whether they have any previous security or military experience, and if they have any applicable training or experience, as well as whether the applicant understands the significance of the safety measures for which they will be responsible. Additionally, part of our retention policy involves conducting pre -exit interviews with those employees who have submitted resignation notices. Upon receiving a resignation notice, AGS will contact the employee. This procedure has been particularly successful in solving many issues, often resulting in rescinded resignations, a lower resignation rate, and thus lower turnover. Consistent supervision and unannounced inspections are crucial; accordingly, AGS's normal procedures exceed the minimum requirements of this bid. • Planned (Routine) Inspections: Used to evaluate tasks or performance processes. • Unscheduled (No -Notice) Inspections: Used to supplement planned inspections and effective in evaluating work of a routine or repetitive nature (e.g., entry control inspections, post observations, and log entries made by AGS personnel for accuracy and completeness). • Random Sampling: Used to evaluate a portion of a task to estimate overall performance (e.g., post briefings requests, training verification compliance and equipment checks). AGS Corporate Quality Control personnel will provide training in procedures to AGS personnel assigned to the support contract. Training will consist of sub -areas to include but not limited to: Basic, Intermediate, and Advanced procedures. Formal and informal (on -the -job -training) will facilitate continuous improvement and rectify any negative trends. Remedial actions will consist of identifying and documenting negative trends and implementing suitable, additional training to ensure AGS Personnel understand each task breakdown and overall mission. AGS will focus primarily on Duty Knowledge, Skills Training, Lateral Training, and Report Writing. A wide variety of logs, records, and reports will be in use throughout the support effort. They are designed to be customized document trails for maintaining accountability within individual areas of concern; as such, they play an important role in the Quality Control of operations. These logs will be monitored by the Quality Control/Contract Guards to determine their accuracy, evaluate them for modification, or determine their continued need. Recommendations will be discussed with the individual support personnel. Daily security reports will be submitted to designated staff, advising of any emergencies or incidents to which the Guard responded. AGS will monitor and inspect all work performed to ensure a consistently superior level of service in compliance with contract requirements. AGS has a comprehensive, well-established Quality Assurance Plan (QAP) to ensure, with the highest degree of confidence, that work objectives will be achieved as planned and that items and processes will be performed in accordance with valid professional requirements and standards. This QAP framework was developed utilizing the principles of AGS Total Quality Management (TQM) philosophy and culture of continuous improvement with an emphasis on meeting and exceeding Contract performance requirements. In particular, TQM envisions Quality Control as the responsibility of every AGS employee; therefore, every employee is charged with successfully completing his/her duties while continuously searching for, and recommending ways to, improve existing processes. Experience has proven that this approach ensures employee accountability; improves task efficiencies; increases customer satisfaction; and promotes cost control on a contract-wide basis. Activities affecting quality will be planned and documented to achieve a systematic approach to all tasks. Planning includes consideration of such items as mission objectives, budget, performance objectives, acceptance criteria, risk analysis, and regulatory compliance requirements. In accordance with the Contract timeframe, planning documents (e.g., work plans, QA project plans, and administrative procedures) will be completed at the beginning of this project and be consistent with the schedule for accomplishing these activities. Project-specific planning documents are developed as tailored specifically to the requirements of this QA Program and other pertinent contract requirements. Similarly, planning documents will utilize a common vocabulary consistent with the work performed, and all key terminology will be clearly defined. AGS senior management retains the primary responsibility for the scope and implementation of this QA Program. However, each individual employed by AGS is responsible for achieving and maintaining the desired quality of his or her assigned activities. AGS management promotes quality objectives and continuous improvement in job performance through the principles and procedures outlined herein. AGS respects the City's right to review the credentials and qualifications of any AGS personnel providing services pursuant to this Contract, and to instruct AGS not to use for such purposes any individual who is determined to be unqualified to perform the requisite services. AGS will adhere to City's requirements for dismissal of Guards whose performance is less than satisfactory according to AGS and/or City. In compliance with all terns and conditions of this Agreement, AGS shall provide those services specified in the "Scope of Services," and beyond as necessary. AGS will provide Crossing Guard training and services for the City. We will make sure that each employee is able to effectively comprehend and communicate in English, is in good physical and mental health, can provide their own transportation, and can work flexible hours. Guards will wear safety-reflectorized vests (provided by AGS) while on duty. AGS will investigate all public complaints concerning services and adhere to requirements for reporting complaints and incidents. AGS assures and enforces safety and Proper Street crossing of pedestrians in accordance with the schedules. At least one person will serve as a Supervisor for all locations in the City and will meet quarterly with school representatives and the City staff. A quarterly report will be submitted at the end of each quarter. AGS will also schedule an orientation meeting with the City no later than one week prior to the commencement of the Contract. AGS agrees to permit the City to inspect its records with respect to services performed. AGS understands the exceptionally crucial roles Guards perform in support of the City's vital mission. We will provide our clients with properly trained, qualified, and fully supervised Crossing Guards to safeguard assets and provide a secure environment for students and visitors to attend class and conduct business. Implementation Schedule This schedule is tentative and will be revised according to Contract requirements. Prior to Service Start Post — On -Site Evaluation by Management Meetings to Critique Service Post -Orders/ Security Manual Review Master Schedule Revisions Crossing Guards Reassessment Evaluation of Inspection Plans Confirm Lines of Communication Training Curriculum Revisions Quality Control Plan Submitted Finalization of Site Survey Results Report Writing Procedures Reviewed Service Standards Evaluated Equipment AGS understands we are responsible for being familiar with the applicable locations in order to understand the site{s} and determine the range of hours for Crossing Guard services. We will furnish reflective vests, stop signs, whistles, rain gear, ID badges, and any other required equipment not already furnished by the City. AGS agrees that all individuals employed in this program will be AGS employees, and AGS will provide the HR function of recruitment, hiring, and firing of employees. AGS ensures that the pre-employment screening program will adhere to all of the City requirements. Employees Recruiting and Hiring AGS provides hiring and training to new Crossing Guards in order to supply the best possible services. We have fully -trained alternatives available when necessary. Our Field Supervisors will be in the area as well, and we will make certain every post is filled in the rare event that a Guard is unable to perform. We understand that uninterrupted service and staffing at all times is essential for safety of the children and those using the crosswalk. We begin by interviewing the current AGS Guards who may be under the employ of the City to be certain they have a history of satisfactory performance. Any incumbent or new hires will be thoroughly vetted and trained to meet all state, AGS, and the City standards. We will undertake and intensive recruiting effort to secure personnel who meet the standards set forth by AGS and the City, which includes the additional selection procedures listed in the RFP. Backup Pian In the rare instance that a Guard is unable to perform his or her duties, AGS will maintain a contingency of personnel on call to replace no shows or call -ins. These Guards will also be properly trained and vetted. AGS will work with and take direction from City Representative with respect to personnel files, review, removal, assignment, and orders. AGS will avoid making changes in personnel when at all possible. AGS will immediately remove and/or replace an individual at no extra cost to City when necessary. Packet Pg. 216 AGS also respects the City's right to dismiss and replace any Guard or staff who, in City's sole discretion, is not performing in a satisfactory manner according to City's specifications or the Guard Procedures. AGS will supply the necessary additional Guards) as a replacement as soon as possible, at no extra cost to City. Additionally, we respect City's right to conduct personal interviews, drug tests, and drug screens of any or all potential AGS employees prior to selection, and we will not hold City liable for any costs incurred by AGS in connection with such procedures. Guard Checks Guards must pass background checks (as detailed below), and annual re-checks as requested by the City. Guards must demonstrate excellent character and dependability possess normal vision and adequate hearing, be in good health, as well as be knowledgeable of traffic rules and regulation, and have the ability to communicate clearly and concisely. On-call Guards will follow the same background and training requirements as assigned Guards, and will be fully familiar with crossing locations. All such checks will be conducted at the expense of AGS. Background Checks AGS screens each candidate's criminal history, inclusive of any sex offenses prior to employ. AGS does not employ anyone convicted of a felony or of a crime involving moral turpitude. Criminal history record checks (Live Scans) are instituted through the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) to determine the absence of state and national disqualifying offenses in every case. All assigned Crossing Guards will be fingerprinted and registered with the State of California, pass a full and complete understanding of the English language, and be subject to random drug and alcohol testing. Drug Free Policy AGS is committed to enforcing a zero tolerance, drug free workplace and conducts periodic, comprehensive drug and alcohol testing on all employees. Any employee refusing this test will be terminated. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in AGS workplaces. A single violation of such prohibition will result in the offending individual being removed from the job-site and recommended his or her participation in an approved drug abuse assistance or rehabilitation program. AGS's ongoing drug-free awareness training program includes the following: Classroom and Meeting Discussions (Mandatory Participation) • The dangers of drug abuse in the workplace. • Distribution and discussion of AGS's policy of maintaining a drug-free workplace. • Any available drug counseling, rehabilitation, and employee assistance programs. • Penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. • Intervention Procedures-Employee and Supervisor • Identification-Signs and Symptoms • Corrective actions • Personnel actions-program enforcement, disciplinary options, and employee assistance. • Legal or criminal actions. • Disciplinary actions up to and including termination. n­_ n1-. _ nr nrnarnm --1 _.._._.. _" 1_ j_ y AGS seeks and promotes qualified, under -represented and disadvantaged individuals from diverse backgrounds. AGS recruits for all job classifications without regard to race, color, creed, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief; to ensure that all personnel actions such as compensation, benefits, transfers, layoffs, return from layoff, company sponsored training, education, tuition assistance, and social and recreational programs will also be administered without regard to the above listed. AGS agrees and assures the City that we will comply with all applicable federal, state, and local anti -discrimination laws, regulations, and ordinances. Payroll AGS uses MITC System for payroll based on check in and check out through the phone system to create the time check. A payroll check is bi-weekly. Training Session Training Overview All School Crossing Guards will be trained in the skills that they need to perform their job before being assigned to actual duty. Training will also include, or be modified to include, all elements required by the City. All Crossing Guards must successfully complete the four-hour classroom instruction and the 4 -hour field instruction prior to the beginning of the school year (award of the contract). The Crossing Guard will be issued a company certificate once he or she passed with at least an 80% grade on the post-test. The performance checklist must be passed with 100% accuracy before leaving the field training portion of the course. The performance checklist will also be used with the on-site observation by the Supervisor and must be passed with 100% accuracy by the second observation. If there are items on the checklist that still need work after the first observation, a second observation will be scheduled within the next two weeks, with 100% accuracy required. Anyone who does not meet these performance standards will be suspended until he or she has successfully completed the standards, or terminated. All Crossing Guards who are hired after the training course has been held must receive a minimum of 6 hours of supervised work at their primary post or a combination of 6 hours of classroom training and supervised work before working the post alone. This applies to full-time Crossing Guards and substitutes. This taskforce suggests that substitutes train at all posts at which they may be working. All Crossing Guards will be retrained annually. This retraining will include a minimum of 2 hours of supervised work. AGS recommends that all Crossing Guards complete the entire training course annually. Since the certificate will be issued following the uniform training outlined in these guidelines, it is our intent that the certificate be accepted as valid proof of training. In the event the Crossing Guard move from one city to another during the school year, he would only need the orientation and onsite training to begin working in the new city. For liability purposes, it is important for the Crossing Guard Supervisor to retain copies of the annual training records and annual performance evaluations. Packet Pg. 218 In addition to developing these training guidelines, AGS also makes some recommendations on hiring practices. We strongly recommend that each prospective Crossing Guard be given a basic physical examination, including agility, blood pressure, and vision and hearing tests. This type of basic physical examination is given by walk-in medical centers. The 6 hours in-service training program for Crossing Guards will consist of 4 hours of classroom instruction and 2 hours of field training. Classroom Instruction (4 -Hours) 1. Purpose and Goals of an Adult Crossing Guard Program A. Overview of the Job: The overview will include the guard's job description, its requirements and compensation. B. Discussion of the Student Pedestrian and Bicyclist Crash Problem: A brief discussion will be held on the wiry, when and how student pedestrian and bicyclists crashes and the role played by Crossing Guards in the total school crossing protection program. The Crossing Guard will play an active role in reinforcing safe crossing practices, including reminding students of the proper search pattern—left, right, left and over their shoulder for turning vehicles. C. Warrants for Use of Adult Crossing Guards: Guards will be given a brief presentation that explains why School Crossing Guards are placed at certain locations. 2. Extent of Responsibilities: This is one of the most important phases of the training program. The exact responsibilities of the job will be spelled out clearly and specifically. All Crossing Guards will fully understand that their duty is to use safe gaps and when necessary create safe gaps in traffic to help students cross the street safely, not to expedite motor vehicle traffic. 3. Orientation to the Organization: The Crossing Guards will understand the organization of which they are a part. Typical examples include the Police Department, the Sheriff's Department, the School Board, Traffic Engineering Department or other governmental agencies. The Crossing Guards will know the phone number to the law enforcement agency that has jurisdiction over their assigned site. 4. Professional Guidelines: These will include a discussion of rules and regulations, legal aspects of the job and uniform requirements. Crossing Guards are required to wear the following three uniform items as needed, and/or any items required by tine City, which will be issued by their urgencies: • Fluorescent and reflective vest • Reflective stop paddle • Whistle Reflective materials listed above will be visible at night from a distance of 300 feet. AGS recornrnends that fluorescent materials also be visible during the day from a distance of 300 feet. Crossing Guards will wear or use the following additional items: • Uniform patch worn on the left sleeve • Uniform slacks, skirts or shorts, color to be determined by the agency • Light colored shirt • Bali cap or hat Packet Pg. 219 Raincoat and/or windbreaker. These outer garments will always be worn with the fluorescent and retro -reflective vest on the outside. The "public image" created by the Crossing Guards will be an exemplary one. Guards will be on time and appear neat. if sickness or other unforeseen circumstances require a guard to be late or absent, the Crossing Guard will contact his Supervisor as soon as possible so that alternate arrangements can be made. Guards will not sit in their cars, do personal business or use tobacco in any form (cigarettes, cigars, pipes or smokeless tobacco) while on duty. They will not patronize liquor establishments or engage in any other actions that would reflect badly on the professional image of the School Crossing Guard while on duty or in uniform. 5. Knowledge of Local Traffic Regulations: Crossing Guards will become familiar with local traffic regulations, especially regulations pertaining to motorist, bicyclist and pedestrian responsibilities in relation to school crossings, parking and yielding rights-of- way. 6. Knowledge of School Zone Signage and Pavement Markings: The Crossing Guard will be familiar with the school zone signage and pavement markings around the school area. He or she will be instructed to check the post area at the beginning of every school year, and periodically during the year, to make sure that no signs are missing or damaged, and that all crosswalks are highly visible and well maintained. The Crossing Guard will report missing, damaged or inadequate signs and markings to his Supervisor. 7. Traffic Control Devices: In order to work effectively at school crossings, Crossing Guards will understand the principles behind the use of such traffic control devices as stop signs, signalization for motor vehicles and pedestrians, channelization and street markings. Crossing Guards will not be expected to become experts on signal timing or traffic engineering. However, their understanding on how these aids are used will enable them to recognize patterns and irregularities in these devices that could result in poor conditions for crossing the students. Crossing Guards will specifically know the meanings of the walk, flashing don't walk and solid don't walk phases of the pedestrian crossing signal. 8. Traffic Hazard Identification: Obstructions and unusual circumstances can lead to high- risk vehicle/pedestrian conflicts. Inoperative or missing traffic control devices, roadway or sidewalk construction hazards, sight obstructions and other conditions such as recurring standing water or mud in the pedestrian's path may cause her/hire to detour in the vehicular right-of-way. While mud or standing water are not hazards which would necessitate busing, they are also possible sources of danger which require attention. The Crossing Guard will report all dangerous conditions to his Supervisor as soon as possible. The Supervisor will follow the established procedure for reporting these conditions. If it is not possible for the Crossing Guard to report dangerous conditions prior to his shift, the Crossing Guard will work around them in the safest way possible.; I� Packet Pg. 220 If a traffic signal is not functioning, the Crossing Guard will call his office immediately upon arrival to obtain police assistance in directing traffic. Guards will also take precautions to park their own vehicles so they do not obstruct visibility to approaching cars or students. 9. Vehicle Identification: It is sometimes necessary for Crossing Guards to be able to adequately describe and identify a vehicle which is endangering the safety of the students. Examples of situations requiring vehicle identification include harassment, traffic crashes and speeding or suspicious vehicles. Guards will be taught how to identify vehicles by body style, color and license tag number. It is advisable for the Crossing Guard to be able to memorize the license tag of cars committing speeding or other traffic violations on a recurring basis. The Crossing Guard will wait until the motorist has left and there is a break in pedestrian traffic to write down the license number and car description. This information will be turned over to the Crossing Guard Supervisor, who can take follow-up actions. While a law enforcement Guard must personally witness a moving violation, the information provided by a Crossing Guard will help to identify the offender in future violations. 10. Emergency Procedures: Crossing Guards will be instructed in emergency situation procedures. A. How to Get Help: Guards should not leave their post. They should call 911 or ask a bystander to call for help. Remind the Crossing Guards that emergency vehicles have the right of way. B. First Aid Information: This information will be kept simple. The Crossing Guard will not attempt to do anything he or she is not trained or equipped to do. The instructor will briefly discuss the "Good Samaritan Law." Crossing Guards should be informed where they can get additional training on this topic if they want it. Suggested sources include the American Red Cross and the American Lung Association which offer first aid and CPR instruction. 11. Filing Reports: If a crash involving students which occur in the vicinity of the Crossing Guard's location, he will ask someone to call 911 immediately. In this way, a crash report can be filed by law enforcement authorities and any injured persons can be examined by paramedics. Crashes involving students will also be reported to the Crossing Guard Supervisor and the School Principal in case the student experiences unusual symptoms in the days following the crash. The Crossing Guard will be familiar with the type of information that is needed to aid in fully describing a crash. The Crossing Guard will be available for questioning by appropriate law enforcement, risk management and school officials. AGS recommends that any communication with the media will be through the Crossing Guard Supervisor only. 12. Bad Weather: Rain, thunder, lightning, sleet and other extreme weather conditions have a direct effect on safe street crossing. Vehicle traction, stopping distance and motorist's ability to see are adversely affected by bad weather. Visibility and traction are also problems for the adult guard and students. Increased alertness and caution are necessary. Guards will not use umbrellas or other devices that would impede their hearing or vision. Any raincoats used must be covered by a fluorescent/ reflective vest. 13. Additional Considerations: A. If the Crossing Guard must use a personal vehicle, it will be parked in an approved parking space and not on the sidewalk or bicycle path. If on -street parking is allowed, the vehicle will be parked on at least 60 inches back from the crossing and will not block the Crossing Guard's view of the approach to the intersection in any direction. B. The Crossing Guard will not sit down while on duty. Sitting down would block the peripheral view of the Crossing Guard and give the public a poor impression of the Crossing Guard. He also needs to be ready to act quickly in case of any unexpected event. C. The Crossing Guard will not use tobacco products in any form, use foul language or conduct activities inappropriate to his position while on duty. D. The Crossing Guard will not use radios or headphone (other than two-way communication radios) nor read books, magazines, newspapers or any other material. The Crossing Guard needs to focus full attention on the job at hand. E. At crossings where traffic cones are use, the Crossing Guard will be instructed on the proper placement and removal of the cones. Guards will not respond to requests or directives by school personnel, either to change or add to their duties. All requests or directives will come from the Crossing Guard Supervisor, J. The Crossing Guard will be informed by his immediate Supervisor of any school schedule changes and/or special school functions that would affect his work schedule. K. The Crossing Guard will report to his immediate Supervisor of any unusual situations. Examples are irresponsible motorists, adults harassing students or students harassing other students. Field Training The major function of Crossing Guards is to help students cross the street safely and correctly. It is important that this responsibility be carried out properly. The second part of the training for School Crossing Guards is a minimum of 2 hours of on-the-job training at various intersection locations or simulated intersection types. At the time of the training, if the Crossing Guard knows the intersection he will be assigned to, the training agency might decide to do the training at the actual intersection so that all elements of the task can be practiced. Each intersection present unique situations and this type of training allows the guard to be comfortable and competent in a variety of situations, in case there is a need to move him to a new location during the school year. The procedures described below will be practiced during the field training, which will be given each year. Before the Crossing Guard leaves the field training, he will pass the performance checklist with 100% accuracy. A School Crossing Guard's action will be uniform, crisp and clearly informative so that both motorists and pedestrians will know what is expected of them. The second part of the Crossing Guard's field training will be at least 2 hours of supervised observation and work with students present, at the Crossing Guard's assigned post. New and reassigned Crossing Guards will be observed for part or all of this 2 -hour period during the first month of employment or reassignment, so that any incorrect procedures can be corrected as soon as possible. Permanently assigned Crossing Guards will be observed as early in the year as possible after all new and reassigned Crossing Guards have been observed. The 2 hours of required observation/instruction can be broken into shorter time periods such as 15-30 minutes per observation/instruction period, and be completed in a timely manner for certification purposes. The Crossing Guard will be able to pass the performance checklist with 100% accuracy by the second observation. It is recommended that monthly or other regularly scheduled field inspections be made by the Supervisor during the school year. Recommended Procedures: Un -signaled, Undivided Highways: The Crossing Guard will follow the steps listed below: • Stand on curb or edge of roadway on the side of the street where students are approaching. • If possible, wait until a small group of students has assembled. • Students are to wait at least one step back from the curb or roadway edge. If Student Safety Patrols are used at the intersection, they will stop the students at this position. Instruct the students not to move until you give them a signal and they have completed their own search. Instruct students to walk their bicycles or scooters and carry skates or skateboards. • Enter the street according to the following sequence: 1. Wait for a gap in traffic on your side of the street. 2. face closest oncoming traffic. 3. Alert oncoming traffic, using your whistle and your hand or stop paddle. Where there are more than two lanes, enter the street and alert the traffic one lane at a time if traffic conditions require this. 4. When safe to do so, step off curb or leave roadway edge. 5. After traffic stops, walk to the center of the street and stand at the edge of the crosswalk nearest the center of the intersection. 6. Face opposite approaching traffic, if any. Alert opposite approaching traffic as described above. 7. Confirin that all traffic has stopped, including any turning vehicles. Do not allow any cars to cross the crosswalk until you are finished crossing the students. 8. Face intersection on the crosswalk line nearest to the center of the street. 9. Turn your head toward students and verbally signal them to begin their search pattern (left, right, left and over their shoulder for turning traffic) and proceed when it is safe to do so. After searching, student will proceed within the marked crosswalk. Students will not be allowed to run, ride their bikes, skates, scooters or skateboards across the street. 10. Wait until the last student of the released group has reached the opposite curb or roadway �a T� 11. Walk back to the roadway edge or curb, lower your hand(s) and allow traffic to resurne. 12. Remain on the curb for the next group of students to assemble. 13. Repeat steps 1 through 12 for each group of students. Heavy Traffic Procedure: When unusually heavy traffic situations exist, the Crossing Guard will inform his immediate Supervisor so that a traffic study can be performed to determine if additions or changes to the existing traffic control devices or additional Crossing Guards are necessary. While you are waiting for the study and improvements to be done, use the same procedure listed above. 1. After a Guard has completed the search and determined that is safe to do so, he or she will enter street with "fresh" green or "WALK" signal. Face intersection on the crosswalk line nearest the center of the street. 2. Alert oncoming traffic as described above. Alert attention of motorists maneuvering to make right or left turns. Do not allow any cars to cross the crosswalk until you are finished crossing the students. 3. When the traffic stops, verbally signal the students to begin their search (left, right, left and over their shoulder for turning traffic) and cross when safe. Instruct the students to continue walking if the signal changes to flashing "Don't Walk" (FDW). Help students learn the FDW means "Don't Walk." 4. Wait until students have finished crossing the road. 5. Return to the edge of the road curb, lower your hand(s) and allow the traffic to resume. Note: You and your Supervisor may need to work with a local traffic engineer to assure adequate signal clearance time to finish crossing the students before the solid "Don't Walk" (FDW) comes one. Divided Highways: Whenever possible, two Crossing Guards should be assigned at divided highways to become a team working together for crossing children safely. When Crossing Guards are assigned in pairs, one will stop one stream of traffic while the other stops traffic in the opposite lanes. It is important here to coordinate the signaling so that one makes the decisions and the other takes his cue from the first. The Crossing Guard on the side from which children are approaching should be in charge. Since the children are coming from the opposite side in the afternoon the roles would be reversed. Guards will not cross students during the protected turn phase. They will also ensure that all right turning vehicles yield while students are crossing. Do not allow any cars to cross the crosswalk while you are crossing the students. Note: If the need for Crossing Guards occurs at a divided highway, the Supervisor should coordinate with the traffic engineers on long-term improvements/solutions. These could include installing a pedestrian walk/don't walk signal, lengthening the walk phase or widening the median and placing a pedestrian call button in the median. If your jurisdiction contains other intersection configurations such as T -intersections, roundabouts or free flow right turn lanes at School Crossing Guard locations, special consideration will be given to address the differences in crossing students at these types of intersections. These differences will be thoroughly discussed and practiced in the field at the actual intersections or simulated intersection. Financial Responsibility Please find the attached This RFP shall be incorporated in its entirety as a pari of AGS's quote. This RFP with all of its Appendices and AGS's proposal will jointly become the Scope of Work (Exhibit "A" and Exhibit "B" of the contract agreement) for this project. AGS is willing to accept the terms of the agreement. The services to be provided, and fees therein, will be in accordance with the City's RFP. All federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. AGS shall allow all authorized federal, state, county, and the City of Diamond Bar officials access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least five (5) years. AGS will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. AGS shall comply with the California Labor Code. AGS shall comply with the Copeland Antikickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. EXCEPTIONS TO THE CITY'S REQUEST FOR PROPOSALS AGS claims no exceptions. Please see the attached Cosi Price Crossing Guard Services for City of .diamond Bar Dote: The rate for the additional years will be negotiated. Anticipated Period Position annual Hourly Rate hours July 2017 Crossing Guard 9,180.00 $ 16.17 June 2018 July 2018: Crossing Guard 9,180.00 $ 16.90 June 2019 July 2019: Crossing Guard 9,180.00 $ 18.22 June 2020 Dote: The rate for the additional years will be negotiated. ' Appendix "A" PROPOSAL FORM CROSSING GUARD SERVICES The undersigned as proposer declares that he has carefully examined the location of the proposed work, that he has examined the Specifications and read the accompanying instructions to proposers, and hereby proposes and agrees, if the proposal is accepted, to furnish all labor and equipment and do all work required by Specifications and Agreement. Name of Company: American Guard Services, Inc. Address: 1299 E Artesia Blvd. Ste, 200, Carson, CA 90746 Phone/fax: 424-213-4090 /310-645-6233 Contact Person: Alyshia Assal Years in business: 10/1/1997 The undersigned proposer further understands that the City of Diamond Bar, California reserves the right to award all or any part of this bid without any obligation to the City. The City also reserves the right to waive any informality in proposals. Name of Contractor Sheaf Rssal By: _ /� j �--Date. 4/12/2017 Print �. Signa ure o Contractor 1. Approach to the work including task breakdown and staffing. 2. Experience and technical competence of your firm and key people on similar projects of equal complexity. 3. References: List of Three (3), including Agency, contact person, address, and phone number. 4. Resource Requirements and Fee Schedule/Hourly Rate 5. Provide a man-hour and fee estimate for locations identified and hourly rates of all personnel assigned to the project. These rates will be used to negotiate any additional work the City may request. Page 1© 6.7.c Packet Pg. 227 American Guard Services, Inc. 1299 I:. Artesia Blvd, Suite 200 Carson CA 90746 P. 310.645.6200 F. 310645.6233 CLIENT ADDRESS POST OFF-DUTY SIO NAME EMPLOYEE # EQUIPMENT CUSTODY FACILITY KEYS PATROL CLOCK HAND- HELD RADIO FLASHLIGHT DISPATCH DAILY ACTIVITY REPORT BY SHIFT DAY SHIFT SHIFT START TIME SHIFT END TIME SWING GRAVEYARD SHIFT 1:1 SHIFT DATE DATE ON -DUTY SIO NAME EMPLOYEE # ACCEPTED: ON -DUTY 5I0 SIGNATURE COMMENT CALL-IN LOG PATROL ROUNDS LOG TIME SIO CALLED INITIALS TIME TIME ROUND ROUND INTIALS IF KEY STATION MISSED-- EXPLAIN STARTED ENDED REVERSE SIDE RECORD ALL SIGNIFICANT EVENTS Packet Pg. 228 6.7.c DAILY ACTIVITIES RECORD ALL ACTIVITIES SUCH AS: - ALL DUTIES AS REQUIRED BY POST ORDERS t . - EQUIPMENT/PACKAGESIFURNITURE REMOVED OR BROUGHT IN - AUTOMOBILES OR TRUCKS ENTERING OR LEAVING PROPERTY - VISITORS OR REPAIRMENT OR EMPLOYEES NOT NORMALLY ON PROPERTY ALSO, LOG EVENT AND PREPARE INCIDENT REPORT IF THERE IS ANY: - FIRE — POLICE ACTION — MEDICAL INCIDENT — TRESPASSER — COMPANY SECURITY VIOLATION - INJURY TO PERSON — PROPERTY DAMAGE IF TIME `EVENT DESCRIPTION INCIDENT INITIAL Packet Pg. 229 6.7.c IR# Incident Day/Date Incident Time (24 firs,) Type of Incident Location of Incident PRIMARY INVOLVED PARTY ❑ Suspect ❑ Victim ❑ Witness Q Guest 0 Employee Name {Last, First, Middle) DOB Race Sex Age Weight Height Address City State Zip Home Phone Alt. Phone ID Document / # State/Country Employee's Shift started at (injmy report onl)) Dept. 'Title Guest Room # CI/CO Date Function/Event VEHICLE INVOLVED Make Model j License Sta#e Year Body Style Color Additional Description/Distinetive Equipment OTHER INVOLVED PARTY ❑ Suspect 0 Victim ❑ Witness Guest Employee Name (Lost, First, Middle) DOB Raced Scx Agc Dept. Address City State Zip Home Phone Alt. Phone ID Document / # StatelCoun#�;v MISSING PROPERTY Item Qty. Article Description, Brand, Model Serial # Value PRELIMINARY INVESTIGATION FACTORS Physical Evidence Area Checked Injpn;y / First Aid Guest contacted ® Photographs taken Assault Refused Medical Aid i Lock Interrogation Diagram Illegal Substances Paramedics called 86 List Intoxication Firearm Police I Fire on Property Follow-up needed Reporting Officer Serial # Date/Time Report Was Taken Signature DISTRIBUTION General Mana er Human Resources Other Packet Pg. 230 6.7.c IR# Packet Pg. 231 Financial Stability, Capacity and Resources A GS Financial Statementsfor Packet Pg. 232 s American Guard Services saw significant growth of both market share and revenues in 2016. Revenues topped which represented a 21 % increase year versus 2015, The cost of service as well as the sales, general and administrative expenses have remained in line with 2015 ratios resulting in a roughly 21 % increase in Net Income as well, The strategic plan for the company during 2017 calls for 21 % growth and while it is early in the year, current forecasts show that we are on track to significantly exceed this goal, We have invested heavily in creating the infrastructure that allows us to pursue our significant expansion, specifically in the following areas: 10 Gore Management, during 2016 we expanded our ranks with several highly experienced individuals in areas of operations, strategic planning, legal and IT Recruitment: we have actively reorganized our Human Resources Department and aligned their activities with the operational needs so that we have the ability to properly staff new accounts while without detracting from existing operations. Specifically we have introduced new software and technology allowing for real-time centralized reporting of incidents, coverage and scheduling Physical Assets: we have reviewed the allocation of our assets throughout the nations and re- deployed numerous assets (vehicles, X-ray equipment, magnetometers, etc.) so as to enable us to focus on our selected core markets and areas We currently have all required equipment and infrastructure available in order to properly execute the requirements described in the RI=P. Our Operations Manager, Joe R Rodriguez, will act as the Executive Manager of the Project. Roles will be transparent under a Contract with the City of Diamond Ear, The following is a sketch of each key personnel, and their associated responsibility under this assignment, All team members will dedicate their full attentions to transitioning AGS and City into a lasting, mutual partnership, Joe R Rodriguez, jrodriguez@americanguardservices.com, 323-240-5455 Sherine Assal, our Chief Executive Officer, will oversee the development of this Contract and execute Contract Lifecycle Management techniques in order to follow all aspects of the project closely, Sherif Assal, AGS's President, oversees our Governmental clients and provides On -Demand logical expertise, risk and safety monitoring consulting, and more, He will ensure the Regional Manager has the necessary tools, follows protocol, and meets the City of Diamond Bar's needs. Gerald Gregory, our Executive Vice President, will ensure quality control and staffing procedures meet their targets, and brings logistical, technical, and technological expertise to the project. Adolfo Avendano will be AGS's Regional Manager—connecting operations and management needs to the right people, ensuring proper supervision, training, and overall contract compliance. Joe Rodriguez will be AGS's Execute Manager -- providing coverage for all stated facilities and needs of the City of Diamond Bar. Primary contact for this account. Keith Dove operates as Director of Risk Management, utilizing his years of experience to apply safety procedures, reporting guidelines, and administer low risk plans Contract -wide. Craig Weissman, AGS's Vice President of Contract Compliance, will guarantee our conformity with all LA County specifications, and oversee other operations and deployment measures to make for an exceptional security response. The key individuals listed and identified will be performing the work and will not be substituted with other personnel or reassigned to another project without the City of Diamond Bar's prior approval. American Guard Services, Inc. Financial Report December 31, 2013 6.7.c Packet Pg. 235 6.7.c TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT 1 FINANCIAL STATEMENTS Balance Sheet 2 Statement of Operations 3 Statement of Stockholders' Equity 4 Statement of Cash Flows 5 Nates to Financial Statements 6-11 Packet Pg. 236 HUTCHNSON and I.00 00D LI -P C ITMIF.O 1111 IC ACCOUNTANTS AND CONSUI.7AW-S INDEPENDENT AUDITORS' REPORT To the Stockholders of: American Guard Services, Inc., Carson, California Report on the Financial Statements PKC" n PKF 141LMI3E.k rIRM We have audited the accompanying financial statements of American Guard Services, Inc., (the Company), which comprise the balance sheet as of December 31, 2013, and the related statements of operations, stockholders' equity and cash flows for the year then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit Involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Company's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion in our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of American Guard Services, Inc. as of December 31, 2013, and the results of its operations and cash flows for the year then ended in accordance with accounting principles generally accepted in the United States of America. November 6, 2014 Hutchinson and Bloodgood LLP f 550 N. Brand Blvd., 14"' Floor [ Glendale I CA 91203 Telephone: (818) 637-5000 1 Fax: (818) 240-0949 1 www.hbllp.com Hutchinson and Bloodgaod LLP is a member firm of the PKF International Limited network of legally independent firms. 6.7.c Packet Pg. 237 6.7.c AMERICAN GUARD SERVICES, INC. Balance sheet December 31, 2013 ASSETS Current assets Cash and cash equivalents $ 664,386 Accounts receivable, net of allowance of $75,000 5,956,207 Total current assets 6,620,593 Related party receivables, net 1,634,808 Property and equipment, net 1,371,067 Intangible assets, net 721,224 Other assets 444,131 Total assets $ 10,791,823 LIABILITIES AND STOCKHOLDERS' EQUITY Current liabilities Accounts payable $ 625,559 Accrued wages and other current liabilities 1,423,415 Debt obligations - current portion 4,402,406 Capital leases - current portion 163,038 Total current liabilities 6,614,418 Debt obligations - net of current portion 127,159 Capital leases - net of current portion 50,585 Total liabilities 6,792,162 Commitments and contingencies (Note 7) Stockholders' equity Common stock, authorized 1,000 shares; issued and outstanding 1,000 shares 30,000 Additional paid -in capital 500,000 Retained earnings 3,469,661 Total stockholders' equity 3,999,661 Total liabilities and stockholders' equity $ 10,791,823 The Accompanying Nates are an integral part of this financial statement. 2 Packet Pg. 238 6.7.c AMERICAN GUARD SERVICES, INC. Statement of Operations Year Ender{ December 31, 2013 Service revenue $ 36,235,503 Cost of service 26,561,133 Gross profit 9,574,370 Selling, general and administrative expenses 7,840,950 Operating income 1,833,420 other (income) expenses Depreciation 583,940 Amortization 90,660 Interest expense 257,933 Gain on sale of property and equipment (796) Net other expenses 931,737 Income hefore provision for income taxes 901,683 Provision for income taxes 55,548 Net income $ 846,135 The Accompanying Notes are an Integral part of this financial statement. 3 Packet Pg. 239 AMERICAN GUARD SERVICES, INC. Statement of Stockholders' Equity Year Ended December 31, 2013 Balances at December 31, 2012 Dividends Net income Balances at December 31, 2013 6.7.c The Accompanying Notes are on integral part of this financial staternent. 4 Packet Pg. 240 Total Common Additional Retained Stockholders' Stock Paid -in Capital Earnings Equity $ 30,000 $ 500,000 $ 3,423,526 $ 3,953,526 - - (800,000) (800,000) -- 846,135 846,135 $ 30,000 $ 500,000 $ 3,469,661 $ 3,999,661 The Accompanying Notes are on integral part of this financial staternent. 4 Packet Pg. 240 6.7.c AMERICAN GUARD SERVICES, INC. Statement of Cash Flows Year Ended December 31, 2013 CASH FLOWS FROM OPERATING ACTIVITIES Net income $ 846,135 Adjustments to reconcile net income to net cash provided by operating activities: Depreciation 583,940 Amortization 90,660 Gain on sale of property and equipment (796) Changes in operating assets and liabilities Accounts receivable (808,598) Other receivables 64,862 Prepaid expenses and other current assets 92,550 Accounts payable (30,670) Accrued wages and other current liabilities (24,093) Total adjustments (32,145) Net cash provided by operating activities 813,990 CASH FLOWS FROM INVESTING ACTIVITIES Additions to property and equipment (34,531) Proceeds from sale of property and equipment 2,600 Net change to other assets 6,124 Net cash used in investing activities (25,807) CASH FLOWS FROM FINANCING ACTIVITIES Net change in related party receivables (558,783) Net change to line of credit 1,480,786 Borrowings from notes payable 13,517 Payments on automobile loans (67,691) Payments on capital leases (333,695) Dividends (800,000) Net cash used in financing activities (265,866) Net change in cash and cash equivalents 522,317 Cash and cash equivalents, beginning of year 142,069 Cash and cash equivalents, end of year $ 664,386 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid for interest $ 257,933 Cash paid for taxes $ 800 The Accompanying Nates are an Integral part of this flnancd! statement. 5 Packet Pg. 241 AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 1. NATURE OF OPERATIONS 6.7.c American Guard Services, Inc. (the Company) was incorporated in 1997 under the laws of the state of California. The Company's primary business is to assist its clients in the development and implementation of their security programs. The Company's customer base includes both the private and the governmental sectors. The Company provides uniformed and plain -clothed security officers to more than 200 industrial, commercial, public and government sector customers. As of December 31, 2013, the Company provides services in the states of California, Arizona, Nevada, Florida, Hawaii, Louisiana, Texas, and Washington. NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Cash and Cash Equivalents: For financial statement purposes, the Company considers all highly -liquid investments with a maturity of three months or less, at the time of purchase, to be cash equivalents. Accounts Receivable: The Company records receivables at the amount invoiced to customers for services rendered. Management determines the allowance for doubtful accounts by regularly evaluating individual customer receivables by considering a customer's financial condition, credit history and current economic conditions. Accounts receivable are written off when deemed uncollectible. Recoveries of accounts receivables previously written off are recorded as gains when received. Property and Equipment: Property and equipment are stated at cost. When units of property are disposed of, cost and accumulated depreciation are removed from the respective asset and accumulated depreciation accounts with any resulting gain or loss included in operations. Leasehold improvements are to be amortized over the shorter of the useful life of the assets or a term that includes required lease periods and renewals that are deemed to be reasonably assured. The Company calculates depreciation using the straight line method over the estimated useful lives ranging from 3 to 15 years. Expenditures for maintenance and repairs are charged to costs and expensed as incurred. Expenditures for renewals and betterments are capitalized. Intangible Assets: Intangible assets consist of customer relationships which are amortized using the straight-line method over their estimated useful lives of 15 years. The Company evaluates the remaining useful lives of intangible assets each reporting period to determine whether events and circumstances warrant a revision to the remaining period of amortization. Impairment of Long -Lived Assets; The Company reviews its long-lived assets for impairment whenever an event occurs that Indicates impairment may exist. The carrying value of intangible assets is based on management's current assessment of recoverability. The Company evaluates recoverability using both objective and subjective factors. objective factors include management's best estimates of projected future earnings, cash flows, analysis of recent sales and earnings trends. Subjective factors include competitive analysis and the Company's strategic focus. R Packet Pg. 242 AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Revenue Recognition: The Company recognizes fees for services rendered to the customer, at contractual hourly rates. Service fees recognized but unbilled totaled approximately $153,000 at December 31, 2013 were included in accounts receivable in the accompanying balance sheet. Income Taxes. The Company has elected to be taxed as an S Corporation, whereby the income or loss of the corporation is passed through to the shareholders on an individual basis. A provision for state taxes has been included in the accompanying financial statements. The Company's policy is to recognize tax positions in the financial statements when it is mare-like[y- than-not the position will be sustained upon examination by the tax authorities. As of December 31, 2013, the Company had no uncertain tax positions that qualify for either recognition or disclosure in the financial statements. As of December 31, 2013, the Company's annual tax filings for the prior three years are open for examination by Federal agencies and up to four years by state tax agencies. Use of Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during reporting period. Actual results could differ from those estimates. Subsequent Events: The Company has evaluated subsequent events through November 6, 2014, which is the date the financial statements were available to be issued and has determined that no events or transactions, except as disclosed elsewhere in the financial statements and notes, need to be recognized or disclosed herein. NOTE 3. PROPERTY AND EQUIPMENT Property and equipment, at cost, and related accumulated depreciation consist of the following at December 31, 2013: Leasehold improvements $ 221,915 Furniture and fixtures 126,648 Equipment 5,581,883 Vehicles 747,877 6,678,323 Less accumulated depreciation 5.307,256 S 1,371.067 6.7.c Packet Pg. 243 AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 4. INTANGIBLE ASSETS 6.7.c As of December 31, 2013, intangible assets consist of the customer relationships with an original cost of $1,349,406 net of related accumulated amortization of $628,182. Amortization expense for the year ended December 31, 2013 was approximately $90,000. Amortization of the intangible assets in future years is expected to approximate the following: Years Ending 2014 $ 83,695 2015 83,695 2016 83,695 2017 83,695 2018 83,695 Thereafter 302.749 Total S 721.224 NOTE S. DEBT OBLIGATIONS Debt obligations consist of the following as of December 31, 2013: Factoring agreement with RTS Financial Service, Inc. (RTS) commencing in December 2013 and ending in December 2014. The credit line accrues interest at RTS' Prime Rate (3.25% at December 31, 2013) plus 6%. The agreement calls for 90% advances on eligible receivables. Balance is classified as a current maturity pending term $ 4,365,466 Revolving credit line with Dell Business Credit accrues interest at 12.99% with principal and interest due on a monthly basis. The credit line has a $100,000 limit and has no specified expiration date. 54,750 Auto loans, maturing between fiscal years 2014 and 2017, accrue interest at rates between 2.90% and 9.59%. Auto loans are collateralized by the related equipment. 109,349 4,529,565 Less current maturities 4,402,406 $ 127,159 8 Packet Pg. 244 6.7.c AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 5. DEBT OBLIGATIONS (Continued) Principal maturities of debt are as follows: Years Ending December 31: 2014 $ 4,402,406 2015 19,463 2016 37,255 2017 15,691 2018 -- Thereafter 54,750 Total 4 529 565 NOTE 6. CAPITAL LEASES The Company has entered into various capital lease agreements, primarily for equipment. The terms of the lease agreements range between 3 and 5 years. Total equipment costs under capital leases as of December 31, 2013 was approximately $1,182,000 with accumulated depreciation of approximately $518,000. Future minimum lease payments under the capital lease obligations as of December 31, 2013 are as follows: Years Ending 2014 $ 199,159 2015 66,575 Total minimum lease payments 265,734 Less amount representing interest 5 Present value of future minimum lease payments 213,623 Less current portion 163,038 $ 513,585 NOTE 7. COMMITMENTS AND CONTINGENCIES Legal Matters: The Company is a defendant in a combined class action lawsuit related to employment issues. While the Company believes it has meritorious defenses to the suit, the ultimate resolution of the matter, which is expected to occur by 2015, could result in a loss of an indeterminate amount. Due to the uncertainty of the outcome, the Company has not accrued a loss provision. Operating Leases: The Company leases certain operating facilities and is also committed under various leases with respect to its operations. The facility leases expire between April 2014 and August 2017. Monthly payments are fixed, totaling approximately $32,000 for all leases. Packet Pg. 245 AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 7. COMMITMENTS AND CONTINGENCIES (Continued) 6.7.c Future minimum payments under noncancelable operating leases at December Al, 2013 excluding leases from related parties (see Note 8) are as follows: Years Ending 2014 $ 162,536 2015 55,242 2016 45,725 2017 30,484 Total293 987 Rent expense for the year ended December 31, 2013 was approximately $214,000. NOTE 8. RELATED PARTY TRANSACTIONS The following loans receivable as of December 31, 2013 represent advances to related parties as follows: Due from stockholders $1,910,070 Due from S&S Entities LLC 662,703 Due from S&S Management Services, LLC 119,678 Due to Vescom Corporation (112,292) Due to AGS Maritime (958,285) Others 12.934 $ 1634,808 The above obligations are interest free and have no stated due date. Management fees paid to Worldwide Sourcing Group Inc. (WSG), a related party through common ownership, for the year ended December 31, 2013 were approximately $895,000 and included in selling, general and administrative expenses in the accompanying statement of operations. The Company leases its primary facility from S&S Entities LLC, an entity under common control with the Company, at approximate market rates. The leased property is located in Carson, California and is currently maintained on an annual basis. S&S Entities LLC's primary business is the rental of office space to third parties, the Company and its affiliates. The Company does not consider S&S Entities LLC to be a variable interest entity. 10 Packet Pg. 246 AMERICAN GUARD SERVICES, INC. Notes to Financial Statements December 31, 2013 NOTE 8. RELATED PARTY TRANSACTIONS (Continued) Future minimum rental payments due to S&S Entities LLC are as follows: Years Ending December 31: 2014 $ 159,900 2015 159,900 2016 53,300 Total 373,100 6.7.c Total rent paid to S&S Entities LLC for the year ended December 31, 2013 amounted to approximately $1-90,000. NOTE 9. CONCENTRATIONS OF CREDIT RISK The Company's financial instruments that: are potentially subject to concentrations of credit risk consist primarily of cash, cash equivalents and accounts receivable. These instruments are short-term in nature and bear minimal risk. To date, the Company has not experienced any significant losses on these instruments. The Company has cash deposits in local domestic bank accounts and deposits are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000. Periodically, the Company may maintain balances in excess of insured amounts for interest bearing deposit accounts. The Company has not experienced any losses on any deposits. The Company monitors the financial stability and credit worthiness of the financial institution. The Company performs ongoing credit evaluations of its customers' financial condition and collateral is not required. Accounts receivable with these clients were current at December 31, 2013 and management believes that they have adequate reserves in place against open receivables as of December 31, 2013. As of December 31, 2013, the Company maintained ten customers that represented 54% of the Company's revenues and 56% of the Company's accounts receivable balance. 11 Packet Pg. 247 American Guard Services, Inc. and Subsidiary Consolidated Financial Report Years Ended December 31, 2015 and 2014 6.7.c Packet Pg. 248 6.7.c TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT 1 FINANCIAL STATEMENTS Consolidated Balance Sheets 2 Consolidated Statements of Operations 3 Consolidated Statements of Stockholders' Equity (Deficiency) 4 Consolidated Statements of Cash Flows 5 Notes to Consolidated Financial Statements 6-13 Packet Pg. 249 6.7.c Fri" HUTCHINSON and low BLOODGOOD LLP C;FRTEfIFFJ Pt!!3{„IC A("(;fx1�1"{'A �`3'FS Fly,'() C,(11JSl13.TI11ViS INDEPENDENT AUDITORS' REPORT To the Stockholders of American Guard Services, Inc., Carson, California Report on the Financial Statements A PKF hVW: GIFR I IN1111 We have audited the accompanying consolidated financial statements of American Guard Services, Inc. and Subsidiary (the Company) which comprise the consolidated balance sheets as of December 31, 2015 and 2014, and the related consolidated statements of operations, stockholders' equity (deficiency) and cash flows for the years then ended, and the related notes to the consolidated financial statements. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation and maintenance of internal control relevant to the preparation and fair presentation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards ,- require that we plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Company's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the consolidated financial position of American Guard Services, Inc. and Subsidiary as of December 31, 2015 and 2014, and the consolidated results of their operations and their cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. August 5, 2016 Hutchinson and Bloodgood LLP 1550 N. Brand Blvd., 14`" Floor I Glendale I CA 91203 Telephone: (818) 637-5000 1 Fax: (818) 240-0949 ( www.hblip.com Hutchinson and Bloodgood LLP is a member firm of the PKF International Limited network of legally independent firms. Packet Pg. 250 6.7.c AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Consolidated Balance Sheets December 31, 2015 and 2014 $ 417,920 $ Accounts payable 2015 2014 ASSETS 4,022,268 2,909,594 Current assets 5,614,789 4,855,462 Cash and cash equivalents $ -- $ 57,520 Accounts receivable (net of allowance for doubtful accounts 10,536,487 8,200,622 of $75,000 for 2015 and 2014) 7,643,419 7,189,672 Total current assets 7,643,419 7,247,192 Related party receivables, net 5,334,291 72,510 Property and equipment, net 1,544,555 1,347,201 Intangible assets, net 546,834 631,229 Other assets 35,142 30,010 Total assets $ 15,104,241 $ 9,328,142 LIABILITIES AND STOCKHOLDERS' EQUITY (DEFICIENCY) Current liabilities Bank overdraft and outstanding checks $ 417,920 $ Accounts payable 337,754 368,901 Accrued wages and other current liabilities 4,022,268 2,909,594 Debt obligations - current portion 5,614,789 4,855,462 Capital leases - current portion 143,756 66,665 Total current liabilities 10,536,487 8,200,622 Debt obligations - net of current portion 368,565 388,280 Capital leases - net of current portion 361,023 1,340 other liabilities 1,175,000 792,813 Total liabilities 12,441,075 9,383,055 Commitments and contingencies (Notes 7, 9, and 10) STOCKHOLDERS' EQUITY (DEFICIENCY) Common stock, authorized, issued and outstanding 1,000 shares 30,000 30,000 Additional paid -in capital 500,000 500,000 Retained earnings (deficit) 2,133,166 (584,913) Total stockholders' equity (deficiency) 2,663,166 (54,913) Total liabilities and stockholders' equity (deficiency) $ 15,104,241 $ 9,328,142 The accompanying notes are an integral part of these consolidated financial statements. 2 Packet Pg. 251 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Consolidated Statements of Operations Years Ended December 31, 2015 and 2014 Service revenue Cost of service Gross profit Selling, general and administrative expenses Operating income Other (income) expenses Depreciation Amortization Interest expense Gain on sale of property and equipment Other expenses, net Income Before provision for income taxes Provision for income taxes Net income The accompanying notes are an integral pari of these consolidated financial statements. 6.7.c 2015 $ 54,568,510 42,497,172 12,071,338 8,229,122 3,842,216 2014 $ 46,058,019 34,281,783 11,776,236 10,428,163 1,348,073 531,412 564,743 84,395 84,395 527,020 497,486 (75,741) (70,592) 1,067,086 1,076,032 2,775,130 272,041 57,051 46,010 $ 2,718,079 $ 226,031 3 Packet Pg. 252 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Consolidated Statements of Stockholders' Equity (Deficiency) Years Ended December 31, 2015 and 2014 Balances at December 31, 2013 Stockholder distributions Net income Balances at December 31, 2014 Net income Balances at December 31, 2015 6.7.c The accompanying notes are an integral part of these consolidated financial statements. 4 Packet Pg. 253 Total Common Additional Retained Stockholders' Stock Paid -in Capital Earnings (Deficit) Equity (Deficiency) $ 30,000 $ 500,000 $ 3,269,056 $ 3,799,056 - - (4,080,000) (4,080,000) -- 226,031 226,031 30,000 500,000 (584,913) (54,913) -- -- 2,718,079 2,718,079 $ 30,000 $ 500,000 $ 2,133,166 $ 2,663,166 6.7.c The accompanying notes are an integral part of these consolidated financial statements. 4 Packet Pg. 253 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Consolidated Statements of Cash Flows Years Ended December 31, 2015 and 2014 CASH FLOWS FROM INVESTING ACTIVITIES 2015 2014 CASH FLOWS FROM OPERATING ACTIVITIES (164,755) (510,272) Net income $ 2,718,079 $ 226,031 Adjustments to reconcile net income to net cash (5,132) 419,721 provided by operating activities: (78,539) (18,402) Depreciation 531,412 564,743 Amortization 84,395 84,395 Gain on sale of property and equipment (75,741) (70,592) Changes in operating assets and liabilities 770,658 402,386 Accounts receivable (453,747) (272,485) Accounts payable (31,147) (256,658) Accrued wages and other current liabilities 1,112,674 461,268 Other liabilities 382,187 792,813 Total adjustments 1,550,033 1,303,484 Net cash provided by operating activities 4,268,112 1,529,515 CASH FLOWS FROM INVESTING ACTIVITIES Additions to property and equipment (164,755) (510,272) Proceeds from sale of property and equipment 91,348 72,149 Net change to other assets (5,132) 419,721 Net cash used in investing activities (78,539) (18,402) CASH FLOWS FROM FINANCING ACTIVITIES Net change in bank overdraft and outstanding checks 417,920 -- Net change in related party receivables (5,261,781) 1,542,604 Net change to line of credit 770,658 402,386 Borrowings from notes payable 90,480 23,138 Borrowings from automobile loans -- 364,833 Payments on automobile loans (121,526) (76,180) Payments on capital leases (142,844) (177,780) Stockholder distributions (4,080,000) Net cash used in financing activities (4,247,093) (2,000,999) Net change in cash and cash equivalents (57,520) (489,886) Cash and cash equivalents, beginning of year Cash and cash equivalents, end of year SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid for interest Cash paid for taxes NON CASH FINANCING AND INVESTING ACTIVITIES Assets acquired through capital leases The accompanying notes are an integral part of these consolidated financial statements. 57,520 547,406 $ -- $ 57,520 $ 527,020 $ 497,486 $ 1,600 $ 1,600 $ 579,618 $ 32,162 A 6.7.c Packet Pg. 254 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 1. NATURE OF OPERATIONS 6.7.c American Guard Services, Inc. (AGS) was incorporated in 1997 under the laws of the state of California. AGS' primary business is to assist its clients in the development and implementation of their security programs. The customer base includes both the private and the governmental sectors. AGS provides uniformed and plain -clothed security officers to more than 300 industrial, commercial, public and government sector customers. As of December 31, 2015, AGS provides services in the states of Arizona, California, Florida, Hawaii, Louisiana, Nevada, New Orleans, Texas, and Washington. American Guard Services Maritime, Inc. (AGSM) was incorporated under the laws of the state of Florida in January 2012, and since January 30, 2012, the inception date of operations, has been engaged in the business of providing payroll processing services to AGS. NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Principles of Consolidation: The accompanying consolidated financial statements, which have been prepared in accordance with accounting principles generally accepted in the United States of America, includes the accounts of American Guard Services Inc. and American Guard Services Maritime, Inc., (collectively, the Company). Under FASB ASC 840, Consolidation, a business enterprise should evaluate whether it has a controlling financial interest in an entity through means other than voting rights and accordingly should consolidate the entity when the entity meets the definition of a variable ' interest entity. Due to payroll processing services AGSM provides to AGS, AGS has been determined to be the primary beneficiary of the AGSM. See also Note 6. All significant, intercompany accounts have been eliminated in consolidation. Cash and Cash Equivalents: For financial statement purposes, the Company considers all highly -liquid investments with a maturity of three months or less, at the time of purchase, to be cash equivalents. Accounts Receivable: The Company records receivables at the amount invoiced to customers for services rendered. Management determines the allowance for doubtful accounts by regularly evaluating individual customer receivables by considering a customer's financial condition, credit history and current economic conditions. Accounts receivable are written off when deemed uncollectible. Recoveries of accounts receivables previously written off are recorded as gains when received. Property and Equipment: Property and equipment are stated at cost. When units of property are disposed of, cost and accumulated depreciation are removed from the respective asset and accumulated depreciation accounts with any resulting gain or loss included in operations. Leasehold improvements are to be amortized over the shorter of the useful life of the assets or a term that includes required lease periods and renewals that are deemed to be reasonably assured. The Company calculates depreciation using the straight line method over the estimated useful lives ranging from 3 to 15 years. Expenditures for maintenance and repairs are charged to costs and expensed as incurred. Expenditures for renewals and betterments are capitalized. 6 Packet Pg. 255 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 6.7.c Intangible Assets: Intangible assets consist of customer relationships which are amortized using the straight-line method over their estimated useful lives of 15 years. The Company evaluates the remaining useful lives of intangible assets each reporting period to determine whether events and circumstances warrant a revision to the remaining period of amortization. Impairment of Long -Lived Assets: The Company reviews its long-lived assets for impairment whenever an event occurs that indicates impairment may exist. The carrying value of intangible assets is based on management's current assessment of recoverability. The Company evaluates recoverability using both objective and subjective factors. Objective factors include management's best estimates of projected future earnings, cash flows, analysis of recent sales and earnings trends. Subjective factors include competitive analysis and the Company's strategic focus. No impairment loss has been identified for 2015 and 2014. Revenue Recognition: The Company recognizes fees for services rendered to the customer, at contractual hourly rate and rental of equipment. Service fees recognized but unbilled of $478,588 and $528,883 at December 31, 2015 and 2014, respectively, were included in accounts receivable in the accompanying balance sheets. Income Taxes: AGS and AGSM have elected to be taxed as an S Corporation, whereby the income or loss of the corporation is passed through to the shareholders on an individual basis. A provision for state taxes has been included in the accompanying financial statements. The Company's policy is to recognize tax positions in the financial statements when it is more -likely - than -not the position will be sustained upon examination by the tax authorities. As of December 31, 2015, the Company had no uncertain tax positions that qualify for either recognition or disclosure in the financial statements. As of December 31, 2015, the Company's annual tax filings for the prior three years are open for examination by Federal agencies and up to four years by state tax agencies. Use of Estimates: The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during reporting period. Actual results could differ from those estimates. Subsequent Events: The Company has evaluated subsequent events through August 5, 2016, which is the date the consolidated financial statements were available to be issued, and has determined that no events or transactions need to be recognized or disclosed in these consolidated financial statements. 7 Packet Pg. 256 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 3. PROPERTY AND EQUIPMENT Property and equipment consist of the following at December 31: 2015 Leasehold improvements $ 221,915 Furniture and fixtures 136,983 Equipment 6,335,733 Vehicles 744,549 7,43 9,180 Less accumulated depreciation 5,894,625 S 1.544,555 2014 $ 221,915 127,016 5,603,625 963.666 6,916,222 5,569,021 $ 1,347,201 6.7.c Assets under capital leases totaled approximately $1,794,000 and $1,215,000 less accumulated depreciation of approximately $905,000 and $691,000 at December 31, 2015 and 2014, respectively. NOTE 4. INTANGIBLE ASSETS Intangible assets consist of the customer relationships with an original cost of $1,349,406 net of related accumulated amortization of $802,572 and $718,177, at December 31, 2015 and 2014 respectively. Amortization expense was approximately $84,000 for 2015 and 2014. Amortization of the intangible assets in future years is expected to approximate the following: Years Ending December 31: 2016 $ 83,695 2017 83,695 2018 83,695 2019 83,695 2020 83,695 Thereafter 128.359 Total S 546,834 NOTE S. BANK OVERDRAFT AND OUTSTANDING CHECKS During the years ended December 31, 2015, the Company maintained zero balance sweep accounts linked to its lines of credit (see also Note 7). Funds automatically transfer from the lines of credit to cover Company checks presented for payment. NOTE 6. VARIABLE INTEREST ENTITY The Company consolidates accounts of American Guard Services Maritime, Inc., which is under common ownership control with American Guard Services, Inc. The only activities of AGSM are to provide payroll processing services to AGS. 8 Packet Pg. 257 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 6. VARIABLE INTEREST ENTITY (Continued) The following table summarizes the activities of the AGSM entity as of and for the years ended December 31, 2015 and 2014: Due from AGS (eliminated in consolidation) Other current assets Other assets Liabilities Charges to AGS (eliminated in consolidation) $ 3,578,827 $ 4,790 $ 221,827 $ 4,016,433 $ 45.335.319 $ 694,562 $ 3.840 $ 134,577 $ 917,646 $ 33.868.571 Other than the obligation to pay for the payroll and benefit costs of AGS employees, the Company does not anticipate any additional obligations as a result of the activities of AGSM. NOTE 7. DEBT OBLIGATIONS Debt obligations consist of the following as of December 31: Factoring agreement with RTS Financial Service, Inc. (RTS) was renewed in December 2014 and expired December 2015. The agreement was extended to December 2016. The credit line accrues interest at RTS' Prime Rate (3.50% and 3.25% at December 31, 2015 and 2014, respectively) plus 6%. The agreement calls for 90% advances on eligible receivables. Balance is classified as a current maturity pending term extension or refinancing. Revolving credit line with Dell Business Credit accrues interest at 12.99% with principal and interest due on a monthly basis. The credit line has a $165,000 limit and has no specified expiration date. Auto loans, maturing between fiscal years 2015 and 2019, accrue interest at rates between 2.90% and 5.59%. Auto loans are collateralized by the related equipment. Less current maturities 2015 2014 $ 5,538,510 $ 4,767,852 168,368 276,476 5,983,354 5,614,789 $ 368,565 6.7.c 77,888 398,002 5,243,742 4,855,462 $ 388,280 9 Packet Pg. 258 6.7.c AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 7. DEBT OBLIGATIONS (Continued) Principal maturities of debt are as follows: Years Ending December 31: 2016 $ 5,614,789 2017 90,349 2018 77,408 2019 32,440 2020 -- Thereafter 168,368 Total S 5.983.354 NOTE 8. CAPITAL LEASES Assets under capital leases are included in property and equipment (see also Note 3) and consist of the following as of December 31: Capital equipment leases with implicit interest rates of 4.83% - 8.00%, aggregate monthly payments of approximately $11,000. Secured by related equipment; maturing 2020 Current portion of capital lease obligation Capital lease obligation, net of current portion 2015 $ 504,779 143,756 2014 $ 68,005 66,665 5 361.023 $ 1,340 Future minimum lease payments required under the capital lease obligations are as follows December 31: Years Ending December 31: 2016 $ 163,888 2017 150,211 2018 110,262 2019 86,443 2020 65,367 Total minimum lease payments 576,171 Less amount representing interest 71,392 Present value of future minimum lease payments 504,779 Less current portion 143,756 $ 361023 10 Packet Pg. 259 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 9. COMMITMENTS AND CONTINGENCIES Litigation 6.7.c The Company is a defendant in a combined class action lawsuit related to an employment issue. The Company has denied the allegations and has been vigorously defending itself. In July 2015, the Company received an order granting motion for final approval of class action settlement and related attorney fees, enhancement awards, and reimbursement of litigation expenses. The maximum gross settlement amount is $1,500,000, including attorney fees of $500,000, attorney costs of $50,000, enhancement awards of $40,000, and administration expenses of $33,750. Additionally, there is a 25% payment floor. Payments to claimants will be increased pro rata until the payment floor is reached if claims are less than 25% of the net settlement amount. As a result, in 2014, the Company accrued the above mandatory payments of approximately $843,000. In 2015, the Company accrued the remaining settlement amount of $657,000. The monthly installments of $25,000 are due from December 2015 to November 2020. The unpaid settlement of approximately $1,475,000 and $843,000 was included in other current liabilities and other liabilities as of December 31, 2015 and 2014, respectively. Periodically, the Company is involved in litigation in the normal course of business. The Company believes that the result of any potential or pending litigation will not have a material adverse effect on the Company's financial condition. Due to the uncertainty of the outcome, the Company has not accrued any loss provision as of December 31, 2015. Operating Leases The Company leases certain operating facilities and is also committed under various leases with respect to its operations. The Company also leases various automobiles in connection with its operations and accounts for these leases as operating leases. The facility and automobile leases expire during 2018. Future minimum payments under non -cancelable operating leases at December 31 excluding leases from related parties (see Note 10) are as follows: Years Ending 2016 2017 2018 Total $ 303,602 101,042 2,970 407.614 Rent expense for the years ended December 31, 2015 and 2014 was approximately $291,000 and $267,000, respectively. 11 Packet Pg. 260 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 10. RELATED PARTY TRANSACTIONS 6.7.c The following loans receivable as of December 31, 2015 and 2014 represent advances to and from related parties as follows: 2015 2014 Due from stockholders $ 2,615,963 $ 214,516 Due from (to) World Wide Sourcing Group (WSG) 1,252,319 (121,668) Due from United Stevedoring of America, Inc. 803,825 -- Due from (to) S&S Management Services, LLC 627,512 (20,338) Due from Vescom Corporation 34,672 -- 5,334,291 72.510 The above obligations are interest free and have no stated due date. The Company and WSG, a related party through common ownership, have a mutual client. The billing is handled by WSG and the Company changed WSG for its portion. Management fees paid to WSG for the year ended December 31, 2014 were approximately $1,584,000, and included in selling, general and administrative expenses in the accompanying consolidated statement of operations. Effective in 2015, the American Guard Service group's operations were structured in such a way that significant direct and indirect administrative functions were provided by the Company. These services include operational personnel to assist the affiliated entities with executive administration and bookkeeping services. The other entities in the group reimburse the Company for the expenses. For the year ended December 31, 2015, $1,927,546 was reimbursed by these entities, and included in selling, general and administrative expenses in the accompanying consolidated statement of operations. The Company leases its primary facility from S&S Entities LLC, an entity under common control with the Company, at approximate market rates. The leased property is located in Carson, California and is currently maintained on an annual basis. S&S Entities LLC's primary business is the rental of office space to third parties, the Company and its affiliates. The Company does not consider S&S Entities LLC to be a variable interest entity. Future minimum rental payments due to S&S Entities LLC are as follows: Year Ending December 31: 2016 S 113,300 Total rent paid to S&S Entities LLC for the years ended December 31, 2015 and 2014 was approximately $340,000. 12 Packet Pg. 261 AMERICAN GUARD SERVICES, INC. AND SUBSIDIARY Notes to Consolidated Financial Statements December 31, 2015 and 2014 NOTE 11. CONCENTRATIONS OF CREDIT RISK 6.7.c The Company's financial instruments that are potentially subject to concentrations of credit risk consist primarily of cash, cash equivalents and accounts receivable. These instruments are short-term in nature and bear minimal risk. To date, the Company has not experienced any significant losses on these instruments. The Company has cash deposits in local domestic bank accounts and deposits are insured by the Federal Deposit Insurance Corporation (FDIC) up to $250,000. Periodically, the Company may maintain balances in excess of the insured amount. The Company has not experienced any losses on any deposits. The Company monitors the financial stability and credit worthiness of the financial institution. The Company performs ongoing credit evaluations of its customers' financial condition and collateral is not required. Accounts receivable with these clients were current at December 31, 2015 and management believes that they have adequate reserves in place against open receivables as of December 31, 2015. For the year ended December 31, 2015, approximately 56% of the Company's revenues were from the top ten customers. The accounts receivable balance from these customers as of December 31, 2015 represented 72% of the Company's accounts receivable balance. 13 Packet Pg. 262 I. r Attached is AGS's Policy and Procedures handbook. American Guard Services conducts tailored training to fulfil the specific security needs of each client. Should AGS receive this award and evaluation and plan of action will be -)rovided to the City of Diamond Bar. AMERICAN GUARD SERVICES POLICYAND PROCEDURES INVOLVEMENT AND USE OF FORCE UNIFORMED SERVICES ® COPYRIGHT 2015, AMERICAN GUARD SERVICES, INC.AU. RIGHTS RESERVED, 6.7.c Packet Pg. 264 POLICY AND PROCEDURES USE OF FORCE Involvement All security agents must keep in mind that they have a contractual obligation to provide service to AGS clients. Agents shall limit their involvement to AGS client related incidents only, and their primary responsibility is to observe and report. The only exception is in the eventthe Security Officer observes an assault likely to lead to grave bodily injury or death to our client or themselves. For public occurrences that do not involve an assault likely to result in death or great bodily injury, the Security Officer's actions must be limited to observe and reporting the incident to the appropriate law enforcement agency. The Security Officer shall carefully assess the risk involved in providing security services and shall not jeopardize their safety or the safety of others. All Security Officers will always call for assistance deemed necessary to protect the safety and property of the AGS client. If possible, the Security Officer will not involve themselves in dangerous situations nor shall they attempt dangerous arrests without first calling and waiting for assistance. Use of Force The Use of Force may only be used to repel an unlawful attack against you, a client, or other innocent person or to overcome the unlawful resistance or threat of resistance while making a lawful Private Person's arrest in accordance with California penal code 837. The Use of Force by an AGS Security Officer must always be reasonable and must cease once the resistance has been overcome. Any suspect who unlawfully uses force or violence upon the person of an AGS Security Officer should be arrested for the committed crime. Levels of Force — Pyramid of Escalation These are 6 levels of force recognized by AGS. 1. The professional presence of a uniformed security officer. 2. The use of verbal commands. 3. The use of empty-handed arrest/control techniques. 4. The use of aerosol weapons, when authorized. 5. The use of an impact weapon, when authorized. 6. The use of deadly force and/or a firearm, when authorized. Refer to AGS situational "Use of Force Continuum" for an expanded explanation of available force options based on objective reasonableness and the totality of the situation during the incident. Officers shall use the least amount of force necessary to safely overcome an assault or to make a lawful Private Person's arrest in accordance with California penal code 837. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 1 of 11 ® COPYRIGHT 2015.AMEWCAN GUARD SERMCES,INC.ALLRnKTS RESERVED. 6.7.c Packet Pg. 265 BERM W, POLICY AND PROCEDURES USE OF FORCE USE OF FORCE CONTINUUM SITUATIONAL. USE OF FORCE THE SECURITY OFFICER'S DECISION MEETS THE OBJECTIVE REASONABLE STANDARD AND IS BASED UPON THE TOTALITY OF THE CIRCUMSTANCES. USE OF FORCE MODEL �Ac!lrc� `lkchniquea Risk Perception Categories Subject Action Officer Response Categories Categories ISSUED AGS BY EFFECTIVE1 SEPTEMBER 27D2 015 1 ALL OTHER POLICIESTE I I2 ofC�1E ® COPYRIGHT 2015, AMERICAN GVARD SERVICES, INC. ALL RIGHTS RESERVED. 6.7.c Packet Pg. 266 POLICY AND PROCEDURES USE OF FORCE Security Presence — No force is used. Considered the best way to resolve a situation Security Officers must be aware that the mere presence of an armed uniformed security officer may cause others to believe they are under arrest. To detain a subject in any way, for any length of time against their will is considered an arrest. No person will be made to feel by words or actions that they are not free to leave unless a criminal offense has been committed and an arrest is imminent. Verbalization — Force is not -physical Security Officers shall not make any disparaging remarks to individuals or engage in verbal arguments. In all field contacts, the Security Officers shall display a sincere, friendly, and helpful mannerto minimize client complaints and the possibility of an unlawful detention. Empty -Hand Control — Security Officer use bodily force to gain control of a situation Security Officers shall not touch or make any threatening motions to individuals unless making a lawful arrest. Neck control holds designed to cut off blood/oxygen flow are strictly forbidden to restrain a subject. Less -Lethal Methods — Security Officer use less -lethal technologies to gain control of a situation Suspects shall only have aerosol weapons applied to repel an unlawful attack on an AGS Security Officer, client, or other innocent person. Suspects who are sprayed with an aerosol weapon shall be arrested. Drawing the aerosol weapon for protection without its actual use may not require an arrest. All suspects who are sprayed with an aerosol weapon shall be decontaminated when it is safe to do so. The AGS Dispatch Center must be notified for any use of an aerosol weapon as soon as practical after application. In addition, Security Officer utilizing aerosol (pepper) spray must complete an AGS Use of Force Report and applicable Incident Report. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 3 of 11 O COPYRIGHr2015, AMERICAN GUARD SERVICES, INC.AI.I. RiGHi5 RESERVED 6.7.c Packet Pg. 267 Aft POLICY AND PROCEDURES USE OF FORCE Use of an Impact Weapon Impact weapons shall only be used to repel an unlawful attack on an AGS Security Officer, client, and/or an innocent person when other levels of force have no effect or are inappropriate. Even after the baton has been drawn, security officers should continue giving verbal commands when appropriate to control the situation. Justification for use: As the suspect's actions vary, security officers must constantly reevaluate the situation and escalate or deescalate the amount of force used. The following chart illustrates possible conditions where officers are justified to use their baton. Possible General Target Areas: When using the baton, the security officer's primary goal is to obtain compliance and control of the suspect and the situation. Target areas on a suspect's person should be selected carefully to avoid areas that may either be ineffective or present the danger of causing more extreme injury than was intended. Possible target areas include: ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 4 of 11 ®CDPYRIGHi2015,AMERKAN GUARD SERVICES, INC.ALL RIGHTS RESERVED. CONDITION � '; �' "IUSTIFICATiON FOR115E OF)3AFON - � Size of the suspect compared with the Officers reasonably believe they cannot overcome the size of the officer resistance of assault or gain compliance of the suspect by using lesser levels of force. Suspect exhibits a trained fighting Stance or action of the suspect leads officers to believe skill they cannot overcame the assault or gain compliance of the suspect by use of weaponless control tactics. Multiple suspects Officer is faced with several unarmed suspects who are threatening and capable of carrying out the throat, or who make an overt act to carry outthe 6.7.c Packet Pg. 268 threat. Control needed due to tactical Officer is involved in a crowd control or riot situation (to considerations move, separate, disperse, or deny access). Officer is attacked by suspect who is armed (to disarm, distract, or disable the suspect). 6.7.c Packet Pg. 268 POLICY AND PROCEDURES USE OF FORCE Lower -' Abdomen (10) Knee Joint (12) Shin (13) (f�7l��ll/1�CKYM Hollow behind ISSAGS BY SEPTE B R 277, 20 5 ALL OTHER POLICIES I 5 of 1 ® COPYRIGHT2015,AMERFCAN GUARD SERVICES, INC. ALL RIGHTS RESERVED. 6.7.c Packet Pg. 269 ^ POLICY '• Ii OF f' 0• \l� Vulnerable Areas: When the baton is used against certain parts of the human body, it can cause serious injury. It is up to the security officerto use skill and caution to avoid the areas and parts of the body that are particularly vulnerable. {1) Hollow behind Temple T p Ear (161 Eyes (3) Back of --Upper Jaw j5j Neck (15) Throat (71 Upper Arm Shoulder Shoulder Kidney (18) Blade (17j Rib Cage Solar Inside of t Plexus (9) Wrist (21( Elbow Rib Cage Joint (22) Lowl Abd( Knee . Sh FRONT Back of Hand (23) / Buttock Achilles Und6ft (201 ",Tail Bone Coccyx (19) BACK The flashlight shall not by used as an impact weapon, unless it is the only equipment available to defend against an unlawful attack. At the first opportunity, the security officer MUST disengage and deploy another appropriate force option. AGS Dispatching Center must be notified of any use of an impact weapon as soon as possible after it is used. In addition, Security Officer utilizing impact weapon must complete an AGS Use of Force Report and applicable Incident Report. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES d of 11 O COPYRIGHT2635, AMERICAN GUARD SERVICES. INC -ALL RIGHTS RESERVED. 6.7.c Packet Pg. 270 POLICY AND PROCEDURES USE OF FORCE Use of Deadly Force or Firearm Two of the following three elements shall exist before drawing a firearm: when a suspect has the ABILITY, the OPPORTUNITY, and/or the INTENT to initiate an attempt to use deadly force against an AGS Security Officer, client, or innocent person. There are only two circumstances where discharging a firearm will be justified; 1. To defend against deadly force directed at oneself or 2. To defend against deadly force directed at another. The threat of deadly force must be clear to any reasonable person. Fear alone, without supporting evidence, will notjustify the use of deadly force or a firearm. A clear imminent threat shall include: 1. The ability to Kill or inflict great bodily injury, 2. The opportunity to use the weapon, and 3. The intent to kill or inflict great bodily injury. NOTE: Great bodily injury shall include severe tissue damage, broken bones, major disfigurement, permanent paralysis, or impairment that could lead to the death of the victim. When deadly force is justified, any force option to protect life is appropriate. This may be, but not limited to, the use of impact weapons directed to the "Red Zones" or an edged weapon. The Security Officer utilizing Deadly Force or a Firearm immediately report the incident to the AGS Dispatch Center; Field Supervisor; Operations Manager; Director of Operations; VP Operations; Sr. Vice President and the Risk Manager immediately. In addition, Security Officers must complete an AGS Use of Force Report and applicable Incident Report. A weapon may never be removed from it holster to intimidate or scare someone. In addition, warning shots are strictly forbidden at any time, and any violation of the aforementioned is grounds for immediate termination. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 7 of 11 0 COPYRIGHT2015, AMERICAN GUARD SERVICES, INC.ALL RIGHTS RESERVED. 6.7.c Packet Pg. 271 POLICY AND PROCEDURES USE OF FORCE Reporting Use of Force All use of force and arrest activities requires a written Incident Report to be submitted before going off duty. Any situation requiring the use of an aerosol or impact weapon and/or the use of the firearm is considered a use of force. An arrest is required as well as an Incident Report. An arrest report must incorporate the elements of the crime committed and the acts observed by the Officer. Drawing the firearm when there is no suspect or circumstance that would cause an average Security Officer to believe that there is no suspect exists may result in termination. Any removal of the firearm from the holster once it has been loaded and placed there for duty until such time as it is unloaded at the end of the shift or when directed to do so by a Supervisor, must be followed by an Incident Report directed to the Director of Operations. A full written report shall be submitted from the Director of Operations to the VP Operations by the end of the shift and to the State Department of Consumer Affairs, Bureau of Security and Investigative Services, on the state approved form, within seven (7) days of any of the incidents listed below: Any discharge of a firearm, other than at the range, must be followed by a full written report within one (1) hour after the discharge of the firearm. This report must be handed directly to a Supervisor, who will notify the Director of Operations immediately in person or by telephone no matter the time of day or night. Any physical altercation that results in any of the following: 1. Arrest of the AGS Security Officer. 2. The filing of a police report by a member of the public. 3. Injury to a member of the public that requires medical attention. 4. The discharge, suspension, or reprimand of an AGS Security Officer by the company. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 8 of 11 O COPYRIGHT2915, AMERICAN GUARD SERVICES, INC. ALL RIGHTS RESERVED. 6.7.c Packet Pg. 272 n -f POLICY AND PROCEDURES USE OF FORCE 1, W— Security Officer involved in a Discharge of Firearm AGS because of its unique position in the security industry and in the public must be sensitive to the publicity that a use of force incident may cause. This is especially true when it comes to the use of the Officer's firearm. Therefore, all incidents must be carefully investigated and handled in a responsible manner in an attempt to mitigate any criticism that might arise from our customers and the public. Officers must be aware of this fact and should understand that actions following an incident of deadly force are taken to protectthe reputation and image of both the Officer and the Company. 1. The police department shall be notified and dispatched. 2. The Operations Manager and/or Director of Operations shall respond to the scene. 3. The Director of Operations or VP Operations shall be notified immediately. If there are injuries to an Officer or another party as a result of the shooting, the Director of Operations or VP Operations and Risk Manager shall respond to the scene. If there are no injuries or property damage, it is up to the Director of Operations whether or not to respond. The Director of Operations is responsible for notifying the Risk Manager, VP Operations and the Sr. Vice President immediately in the event of any injuries. If there are no injuries, all must be notified in writing within 24 hours of the discharge. Protect the scene of the shooting until the police arrive. All reports and logs detailing the incident are to be completed and approved prior to any involved parties being relieved from duty. Following review of all documents and reports, it is AGS policy to cooperate with investigating law enforcement agencies. This communication can be implemented at the level designated by management. The Risk Manager; Director of Operations or VP Operations and Sr. Vice President shall be notified of any press contacts. All statements to the media/press shall be coordinated through the Sr. Vice President. Immediately following the completion of their reports and investigative inquiries, the Officer(s) involved in the incident will be placed on administrative leave until all investigations are complete and/or until the situation has been internally and externally closed by management. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 9 of 11 (OCOPYRIGHT2015, AMERICAN GUARD SERVICES, INC.AL€RIGHTS RESERVED. 6.7.c Packet Pg. 273 POLICY AND PROCEDURES USE OF FORCE Security Officer or Citizen Killed or Seriously Injured 1. A Field Supervisor will be dispatched immediately to the scene; 2. The Director of Operations or VP Operations & Risk Manager shall be notified as soon as possible and shall respond to the scene, 3. The Director of Operations or VP Operations shall notify the Sr. Vice President and relate as many details of the incident as soon as possible. 4. If necessary, the Sr. Vice President will respond to the scene of the incident. Every effort must be made to protect the scene of the occurrence until the police arrive. AGS Dispatch must verify that the police have been notified. All reports and logs pertaining to the incident are to be protected and given to the Director of Operations or VP Operations prior to any involved parties being relieved from duty. They in turn will turn all reports and documents to the Risk Manager. Security Officer involved in a (physical) Altercation Should a Security Officer become involved in an altercation of any type, a Field Supervisor is to be sent to the scene. If the altercation is serious, the Director of Operations or VP Operations is to also be notified. When a Security Officer is injured due to an altercation, applicable procedures in accordance with on duty injuries must adhered to AGS company policy and the Risk Manager must be notified. All altercation must be investigated by an Operations Manager, and the Security Officer should be removed from security duties or suspended pending the outcome of the investigation. ISSUED BY EFFECTIVE DATE SUPERSEDES PAGE AGS SEPTEMBER 27, 2015 ALL OTHER POLICIES 10 of 11 ® COPYRIGHT 2015, AMERICAN GUARD SERVICES, INC ALL RIGHTS RESERVED. 6.7.c Packet Pg. 274 POLICY AND PROCEDURES USE OF—FO-RCE— Acknowledgement F FORCE Acknowledgement of Use of Force Policy/Training I, the undersigned, have read, understand and agree to abide by American Guard Services, Inc. Involvement and Use of Force dated September 27, 2015. 1 understand that my failure to do so may result in administrative action, to include suspension or termination of employment By my signature, I affirm I have received and/or have been given an opportunity to review the involvement and Use of Force policy. Employee Name (Please Niat) Date Employee Signature AGS Representative Name (Please Print) AGS Representative Signature Date EFFECTIVE TE SUPERSEDES PAGE ISSUED BY I SEPTEMBER 27D2 015 I ALL OTHER POLICIES 11 of 11 ®COPYRIGHT 2045, AMERICAN GUARD $ERViCES, INC. ALL RIGHTS RESERVED. 6.7.c Packet Pg. 275 CITY COUNCIL 6.8 Agenda #: 6.8 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers { TITLE: RESOLUTION NO. 2017 -XX ACCEPTING A PORTION OF LARKSTONE DRIVE LOCATED WITHIN CITY -OWNED LOT 72 OF TRACT MAP NO. 32091 (A.P.N. 8763-026-901) INTO THE CITY'S SYSTEM OF STREETS RECOMMENDATION: Adopt. FINANCIAL IMPACT: The portion of Larkstone Drive being accepted to the City (See attached Vicinity Map) will be incorporated into the City's seven year roadway maintenance cycle with an approximate maintenance cost of $6,400 every seven years. 1_T63 Xci ZT9111 Z I DIP As part of the approved Tract Map 63623 commonly referred to as the South Pointe residential development, the requirement to dedicate a public park and the associated Larkstone Drive fronting the newly created park was imposed as a condition of approval in City Council Resolution 2007-18. A portion of Larkstone Drive was dedicated to the City by the Walnut Valley Unified School District per Resolution 2016-15 approved by Council on May 3rd, 2016. There is a portion of Larkstone Drive that is located within City -owned property legally known as Lot 72 of Tract 32091 but has not been accepted into the City's system of streets as a public right-of-way and is labeled as a future street shown on the Assessor's Map. This portion of Larkstone Drive has been open to public use for school access and is being requested to be formally accepted into the City's system of streets and will become public right-of-way. DISCUSSION: In order for the park and associated access through Larkstone Drive to be opened to public use, the City must accept this portion of Larkstone Drive into the City's system of streets. Additionally, utilities will need to be installed within this portion of the street in order to complete construction of the park. Once the roadway is designated as public Packet Pg. 276 right-of-way, utilities can install their facilities for public use through the City's encroachment permit process. The developer of approved Tract Map 63623, Lennar Homes, intends to complete construction of Larkstone Park in the summer of 2017. PREPARED BY: • 12 2 AV 441illAf ig biastat gine r n u 6/6/2017 REVIEWED BY: A"AFA- Da A, Kimberly Young, Sorlor CAI Enginar 5130/2017 id M i ector 5/30/2017 *iw.eywell, Finan irector 5/30/2017 Attachments: 1. 6.8.a Vicinity Map 2. 6.8.b Resolution No. 2017 -XX 3. 6.8.c Exhibits A and B - Legal Descrpition and Plat 6.8 Packet Pg. 277 I Packet Pg. 278 1 Walnut Valley Unified School DI strict MOOTOVe5k VM95 D, Sed Diamond Fresh n Storage Etc, 0 Diamond Bar atiQ McDonald'sQ Farmers Market 4 01 0 institute of Knowledge % GJack in the Box \ 5- -el a VetIOV4 FV41 LA Fitness() P.,fjQj)3 Got Goodwillo EA eopYBBQ Paper Pot Shabu Q n STOPQ M ro Glejibi`00c tie �a �Q- ro o0 GD Limits of eStreet sa 5? S /South Acceptance South Pointe CD a Topaz Ln J' Middle School p Ct 4-1 0 Jade 01. Park Crest Ln Diamc,%r Ivo 4; South Pointe T CD TR 63623 sr car 90 I Bella Pine or CS, Ir -1116 All Zi!:cra Chuck E. Cheese's Q C? I%0? W2 Stalshin Gary M Souza Associates 0 Diamond Bar International Delicatessen 0 1 e Rd& ATraw 0% a0 Missionary Ridge c�nca'� 0 Nexen Tire America Inc Pathfinder Rd I Packet Pg. 278 1 RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ACCEPTING A PORTION OF LARKSTONE DRIVE INTO THE CITY'S SYSTEM OF STREETS PURSUANT TO STREETS AND HIGHWAYS CODE SECTION 1806 WHEREAS, the improvements to Larkstone Drive within City -owned Lot 72 of Tract Map No. 32091 have been completed and such street is open to and have been opened to public use; and WHEREAS pursuant to Streets and Highways Code section 1806 the City desires to formally accept such street into the City's system of streets. NOW THEREFORE, the City Council of the City of Diamond Bar hereby resolves as follows: Section 1. The above recitals are true and correct. Section 2. The City Council finds it necessary and convenient that public streets be opened on and over certain property belonging to and situated in the City. Section 3. That the street shown on the map attached hereto as Exhibit "A", namely Larkstone Drive within City -owned Lot 72 of Tract Map No. 32091, be accepted into the City's system of streets and hereby designated by such name(s). PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Diamond Bar, California, held on the 6th day of June 2017. Jimmy Lin, Mayor ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar 6.8.b 905217.1 Packet Pg. 279 I, , City Clerk of the that the foregoing resolution was duly adopted by t meeting held on the 6th day of June, 2017, and tha vote: COUNCILMEMBER AYES: COUNCILMEMBER NOES: COUNCILMEMBER ABSTAINED: COUNCILMEMBER ABSENT: Tommy A. Cribbins, City Clerk City of Diamond Bar City of Diamond Bar, hereby certify he City of Diamond Bar at its regular t it was so adopted by the following 6.8.b 9052 17.1 Packet Pg. 280 EXHIBIT "A" LEGAL DESCRIPTION FOR ROAD DEDICATION THAT PORTION OF LOT 72 OF TRACT NO. 32091 AS RECORDED IN BOOK 897 OF MAPS, PAGES 72 THROUGH 78, INCLUSIVE, IN SECTION 17, TOWNSHIP 2 SOUTH, RANGE 9 WEST, SAN BERNARDINO MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND, ALL IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: THE SOUTHERLY 60.00 FEET OF SAID LOT 72, MEASURED AT RIGHT ANGLES, SHOWN ON SAID TRACT NO. 32091 AS "FUTURE STREET". CONTAINS 0.456 ACRES, MORE OR LESS AS MORE PARTICULARLY SHOWN ON EXHIBIT "B" (SKETCH), ATTACHED HERETO AND MADE A PART HEREOF. THIS LEGAL DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION IN MAY, 2017, AT THE REQUEST OF LENNAR HOMES OF CALIFORNIA, INC. Robert N. Mim Mack PLS 5314 My license expires: December 31, 2017 Dated: ✓r" Z5 — 17 TTG Engineers — Ontario Office L:\0215568.00\production\exhibits\Exhibit A -Road Legal doc 6.8.c Packet Pg. 281 SCALE. 1 =100' EXHIBIT "B" SKETCH TO ACCOMPANY LEGAL DESCRIPTION FOR ROAD DEDICATION �5 oN SEC. 17 LLA T2S, R9W S.B.M. p N48'59'28"W ao 96.03' 6.8.c LA L 1 J LOT 72 U' EXISTING TRACT 32091 2 t DEDICATION 7- MB 897/72-78 CP CoN L" Lp� (P" A-=13'29'02" I R=280.00' L=65.89' LP TRACT NO. 30893 Cp. \�� 558 39, 40 MB 954/16-19 01 EXISTING 1p �, 269.51 DEDICATION 0 3g'4 S31 *20'20"W 60.00' S'LY. LINE LOT 72 MB 897, 72-78 \ A--13'29'02" R=220.00' L=51.77' \ \\ SEC. 17 ` N72`08'42"W T2S, R9W 5.26' S.B.M. \ ►� 0 / TRACT NO. 30893 MB 954/16-19 \ LEEN P.O.B. INDICATES POINT OF BEGINNING. � ALL DATA SHOWN IS RECORD PER TRACT 32091, M.B. 897, 72-78 Packet Pg. 282 CITY COUNCIL 6.9 Agenda #: 6.9 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers { TITLE: APPROVAL OF NOTICE OF COMPLETION FOR THE CONSTRUCTION OF THE STEEP CANYON CONNECTOR TRAIL AND THE PANTERA PARK TRAIL PROJECT RECOMMENDATION: Approve and file. FINANCIAL IMPACT: There is no financial impact. BACKGROUND: The City Council awarded a construction contract to CEM Construction on November 1, 2016 in an amount not to exceed $390,837.25 with a contingency amount of $39,083.00 for the Pantera Park Trail and, in an amount not to exceed $80,503.50 with a contingency amount of $8,052.00 for the Steep Canyon Loop Connector Trail. The total authorization amount for the entire contract which included both trails was $518,475.75. The City authorized the Notice to Proceed for the construction project on December 13, 2016. CEM Construction has completed all work required of this project including all punch list items on May 26, 2017. The final construction cost for the Pantera Park Trail is $419,097.25 which includes $28,259.75 in change orders to furnish and install metal trail directional signs that conform to current standards and to furnish and install additional timber steps. The final construction cost for the Steep Canyon Loop Connector Trail is $88,481.00 which includes $7,255.00 in change orders to construct timber steps and trail bridge over an existing concrete v -ditch to enhance the trail for hikers and ensure proper drainage of hillside. The project was completed $10,897.50 under the overall authorized contract amount. PREPARED BY: Packet Pg. 283 TALM Rw dw'tlf. John Beshay, Associate Enginee 6/6/2017 REVIEWED BY: Kimberly Young, Sorlor Ci i1 Engi r 5/30/2017 Attachments: 1. 6.9.a NOTICE OF COMPLETION 6.9 Avial 11�'f idi i ector 5130/2017 Packet Pg. 284 6.9.a RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive Diamond Bar, CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on May 26, 2017. The work done was: The Steep Canyon Loop connector Trail and Pantera Park Trail Project; Projects NO. 25514 & 25416 7. The name of the contractor, if any, for such work of improvement was CEM Construction, Inc. November 29, 2016 (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows. The Steep Canyon Loop connector Trail and Pantera Park Trail Project; Projects NO. 25514 & 25416 9. The street address of said property is Dated: Verification for Individual Owner (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing ("resident of', "Manager of," "A partner of," "Owner of," etc.) notice of completion; I have read said notice of completion and know the contests thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 , at Diamond Bar California. (Date of signature) (City where signed) Packet Pg. 285 6.9.a (Personal signature of the individual who is swearing that the contents of the notice of completion are true) DO NOT RECORD REQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co- owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co- owners must be stated in paragraph 5 of the form. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or transferors. In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvement"); (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's name need be given if there is no general contractor, e.g., on so-called "owner -builder jobs." In paragraph 8, insert the full legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. Packet Pg. 286 CITY COUNCIL 6.10 Agenda #: 6.10 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: ADOPT RESOLUTION 2017 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARD THE CONSTRUCTION CONTRACT FOR THE AREA 5 RESIDENTIAL AND COLLECTOR STREET REHABILITATION (SLURRY SEAL, CHIP SEAL & OVERLAY) AND BREA CANYON CUT-OFF ROAD DRAINAGE IMPROVEMENT AND PAVEMENT REHABILITATION PROJECT TO COPP CONTRACTING INC. IN THE AMOUNT OF $1,731,182.50 AND AUTHORIZE A CONTINGENCY AMOUNT OF $134,833.69 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,866,016.19. RECOMMENDATION: Adopt and award. FINANCIAL IMPACT: The proposed FY 17-18 Capital Improvement Project budget for the Area 5 Residential and Collector Street Rehabilitation Project includes $1,025,000 of Measure R Funds, $169,000 of Gas Tax Funds, $290,790 of Traffic Improvement Funds, $141,740 of Prop A Exchange Funds, $68,000 of Hauler Fees, and $5,470 of General Funds for a total allocation of $1,700,000 for construction and construction administration. Area 5 Residential Budget Encumbrance/ Balance Rehabilitation Expenses Measure R Funds $1,025,000.0 $1,025,000.0 0 0 Gas Tax Funds $169,000.00 $1,194,000.0 0 Traffic Improvement Funds $290,790.00 $1,484,790.0 0 Packet Pg. 287 6.10 Prop A Exchange Funds $141,740.00 Encumbrance $1,626,530.0 Improvement /Expenses 0 Hauler Fees $68,000.00 $1,694,530.0 0 General Funds $5,470.00 ($199,800.00) $1,700,000.0 Construction Contingency (10%) ($19,980.00) 0 Construction (Estimated) ($1,531 382.50 $168,617.50 Construction Contingency ($114,853.69) $53,763.81 (7.5%) Balance to be reserved for CM/ Inspection $53,763.81 services The proposed FY 17-18 Capital Improvement Project budget for the Brea Canyon Cut- off Road Drainage Improvement and Pavement Rehabilitation Project includes $340,000 of Prop A Exchange Funds for construction and construction administration. Brea Canyon Cut-off Budget Encumbrance Balance Improvement /Expenses Prop A Exchange $340,00 3400 00.0 $340,000.00 Construction (Estimated) ($199,800.00) $140,200.00 Construction Contingency (10%) ($19,980.00) $120,220.00 Balance to be reserved for $120,220.0 CM/ Inspection services 0 The contingency amount of $134,833.69 for Copp Contracting, Inc. will only be used in the event of unforeseen circumstances that will warrant a contract change order. BACKGROUND/DISCUSSION: The project objective is to rehabilitate approximately 16.6 centerline miles of residential & collector roadways with slurry seal/chip seal or grind and overlay application and to remove/repair isolated damaged AC pavement in Area 5 as shown in the attached Exhibit A. The current Pavement Management System Report identified several streets including cul-de-sacs within Area 5 to be in substandard condition. Due to these pavement conditions, using slurry seal alone will not be an effective pavement maintenance treatment. Therefore, these identified roadway segments will receive a Packet Pg. 288 chip seal treatment in addition to the normal slurry treatment which, when combined, is referred to as a "cape seal". Other roadway segments will receive an edge grind and AC overlay treatment or slurry seal. In August 2015, a Citywide Comprehensive Drainage Study was prepared to analyze the cause and conceptual solution for 11 locations throughout the City that have been experiencing groundwater discharge onto the public sidewalk and/or roadways. Based on this Drainage Study, the sub -drain improvements at the intersection of Brea Canyon Cut-off Road and Oak Crest Drive will be incorporated as part of the street rehabilitation improvements along Brea Canyon Cut-off Road between the City Limit and Fallow Field Drive. With the completion of the plans and specifications, the project was advertised for bids on May 8, 2017 with a bid opening on May 25, 2017. Five (5) bid proposals were received. Copp Contracting, Inc. was the lowest responsible bidder with a base bid in the amount of $1,731,182.50. The project specifications included two bid schedules. The first bid schedule, Schedule "A", is for all work to complete the roadway rehabilitation project within Area 5. The second bid schedule, Schedule "B", is for the drainage improvements and street rehabilitation along Brea Canyon Cut-off Road between the City Limit and Fallow Field Drive. The lowest responsible bidder was determined based on the sum of Base Bid "A" schedule and Base Bid "B" schedule. The results for the sum of Base Bid Schedule "A" and Schedule "B" are shown below: Company Bid Amount 1. Copp Contracting, Inc. $1,731,182.50 2. Sully- Miller Contracting Co. $1,793,230.00 3. The R.J. Noble Co. $1,863,266.00 4. Hardy & Harper, Inc. $1,888,000.00 5. PALP, Inc. DBA Excel Paving Co. $1,988,201.00 The engineer's estimate was $1,828,520. Staff has verified the contractor state license for Copp Contracting, Inc. to be valid. Copp Contracting, Inc. also has performed other similar projects in this City satisfactorily. The project schedule is tentatively set as follows: Award of Contract June 6, 2017 Start of Construction July 2017 Completion of Construction September 2017 a049 -11S433 YA 6.10 Packet Pg. 289 24-2ml-w R,_t7m1_,o7,, John Beshay, Associate Enginee 6/612017 REVIEWED BY: REVIEWED BY: 41"jr Vw /VrA"W imberly Young, S for Civil Engi r 5/30/2017 imberly Young, Sdrior Civil Engi r 5/31/2017 anraoneywell, Fin nqfDirector 5/31/2017 Attachments: 1. 6.10.a Exhibit A_ Area Map 2. 6.10.b CONSTRUCTION AGREEMENT -Copp Contracting 3. 6.10.c Form Reso for Specs - Copp Contracting 6.10 Packet Pg. 290 Exhibit A 1 6.10. a Cltp'14de Res:-,zldent'J'a0 Murry Seal Frog rim AREA 5 k. BREA CYN CUT-OFF CITY LIMIT AND FALLOW FIELD AREA 7 DIAMOND BAR I Packet Pg. 291 1 6.10. b AGREEMENT The following agreement ("AGREEMENT") is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between COPP CONTRACTING INC. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY". WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, CITY accepted the bid of CONTRACTOR COPP CONTRACTING INC. and; WHEREAS, CITY has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the AREA 5 RESIDENTIAL AND COLLECTOR STREET REHABILITATION (SLURRY SEAL, IMPROVEMENT AND PAVEMENT REHABILITATION PROJECTS in the City Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the AREA 5 RESIDENTIAL AND COLLECTOR STREET REHABILITATION (SLURRY SEAL, CHIP SEAL & OVERLAY) AND BREA CANYON CUT-OFF ROAD DRAINAGE IMPROVEMENT AND PAVEMENT REHABILITATION PROJECT in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated May 4, 2017 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 25, 2017, together with this AGREEMENT, shall constitute the contract between the parties. This AGREEMENT is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this AGREEMENT, the provisions of this AGREEMENT shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the Packet Pg. 292 aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: CONTRACTOR agrees to complete the work within Sixty (60) working days from the date of the notice to proceed. CONTRACTOR agrees further to the assessment of liquidated damages in the amount of seven hundred fifty ($750) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. CITY may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this AGREEMENT. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to CITY nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the CITY a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the CITY a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) General Liability - $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit 2 6.10. b Packet Pg. 293 6.10. b shall apply separately to this AGREEMENT or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile - $1,000,000 per accident for bodily injury and property damage. 3) Employer's Liability - $1,000,000 per accident for bodily injury or disease. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by CITY, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by CITY of a written notice of such cancellation or reduction of coverage." 5) Otherwise be in form satisfactory to the CITY. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to CITY. e. The CONTRACTOR shall, prior to performing any work under this AGREEMENT, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. Packet Pg. 294 Self Insured Retention/Deductibles. All policies required by this AGREEMENT shall allow CITY, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should CONTRACTOR fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONTRACTOR understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this AGREEMENT. Failure by CONTRACTOR as primary insured to pay its SIR or deductible constitutes a material breach of this AGREEMENT. Should CITY pay the SIR or deductible on CONTRACTOR's behalf upon the CONTRACTOR's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONTRACTOR for breach of this AGREEMENT in addition to any other damages incurred by CITY due to the breach. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. CITY also shall cause a copy of such determinations to be posted at the job site. CONTRACTOR shall forfeit, as penalty to CITY, not more than two hundred dollars ($200.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this AGREEMENT, by him or by any subcontractor under him. CONTRACTOR and any of its subcontractors must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract for a public work on any public works project awarded after April 1, 2015. This Agreement is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. 4 6.10. b Packet Pg. 295 Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The CITY and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of CITY. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. R 6.10. b Packet Pg. 296 C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of CITY under any provision of this AGREEMENT, Contractor shall not be required to indemnify and hold harmless CITY for liability attributable to the active negligence of CITY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where CITY is shown to have been actively negligent and where CITY active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of CITY. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by CITY may be retained by CITY until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the AGREEMENT and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this AGREEMENT or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this AGREEMENT because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this AGREEMENT. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR 6 6.10. b Packet Pg. 297 will not be entitled to payment. The availability of money in this fund, and CITY's ability to draw from this fund, are conditions precedent to CITY's obligation to make payments to CONTRACTOR. 13. TERMINATION: This AGREEMENT may be terminated by the CITY, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination and those reasonably necessary to effectuate the termination. CONTRACTOR shall not be entitled to any claim for lost profits. State of California "CONTRACTOR'S" License No. 326135 CONTRACTOR'S Business Phone: (714) 522-7754 CONTRACTOR'S emergency phone which can be reached at any time: IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT with all the formalities required by law on the respective dates set forth opposite their signatures. By: Title: Date: By: Title: Date: Date Date CITY OF DIAMOND BAR, CALIFORNIA By: JIMMY LIN, MAYOR ATTEST: By: TOMMYE CRIBBINS, CITY CLERK 7 6.10. b Packet Pg. 298 APPROVED AS TO FORM: DAVID A. DEBERRY, CITY ATTORNEY Date *NOTE: If Contractor is a corporation, the City requires the following signature(s): -- The Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 9 6.10. b Packet Pg. 299 6.10.c RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE AREA 5 RESIDENTIAL AND COLLECTOR STREET REHABILITATION (SLURRY SEAL, CHIP SEAL & OVERLAY) AND BREA CANYON CUT-OFF ROAD DRAINAGE IMPROVEMENT AND PAVEMENT REHABILITATION PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained Onward Engineering, Inc. ("Consultant") as the engineer to design and prepare the plans for the Area 5 Residential and Collector Street Rehabilitation and Brea Canyon Cut-off Road Drainage Improvement and Pavement Rehabilitation Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. Packet Pg. 300 SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 6th day of June, 2017. Jimmy Lin, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2017 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 6th day of June, 2017, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: 2 Tommye A. Cribbins, City Clerk 6.10.c Packet Pg. 301 8.1 Agenda #: 8.1 Meeting Date: June 6, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: EMPLOYMENT CONTRACT WITH NEW CITY MANAGER DANIEL H. FOX, JR., TO BE EFFECTIVE JULY 10, 2017 RECOMMENDATION: Approve. FINANCIAL IMPACT: There is no cost to implement this action in the 2016/17 fiscal year budget. Sufficient funds have been requested and appropriated in the 2017/18 fiscal year budget. BACKGROUND: In December 2016, following City Manager Jim DeStefano's announcement that he intended to retire in July 2017, the City Council directed staff to prepare a comprehensive recruitment and selection plan. The recruitment plan included advertisements in trade journals and publications, online websites and targeted e-mail outreach. The recruitment period ran from February 1, 2017 through March 12, 2017. The City was fortunate to receive a lot of interest in the position as the online recruitment brochure was viewed on the City's website over 1,500 times and a total of 67 candidates submitted their application materials for consideration. After an extensive recruitment and selection process, the City Council selected Dan Fox to replace current City Manager Jim DeStefano who is retiring from the City effective July 7, 2017. The City Council directed City staff to negotiate an employment agreement with Mr. Fox. Pursuant to Government Code § 54953, the City Council is required to orally report a summary of a recommendation concerning the salary and compensation paid in the form of fringe benefits to the City Manager. That summary is as follows: • Mr. Fox would become the City Manager effective July 10, 2017. • His salary would be $210,000 annually. Packet Pg. 302 • He would receive a $500 per month car allowance and $7,500 in deferred compensation the first year and $15,000 the second year. • He would receive an additional 40 hours in vacation and sick leave his first year only. • He otherwise will receive the same retirement, vacation, and medical benefits provided to other City executive management employees. Mr. Fox currently serves as the Assistant City Manager in Laguna Niguel and has been in that position since January of 2014. In his role he serves as the primary liaison between the City Manager's Office and the various city departments. As a city which contracts with private and public entities for many services, Laguna Niguel is operationally similar to Diamond Bar. Prior to becoming Assistant City Manager, Mr. Fox served as Laguna Niguel's Community Development Director. He served in the same position for the City of Walnut from 2004-2009. LEGAL REVIEW: The City Attorney has reviewed the employment agreement with Mr. Fox and approved as to form and content. UN4:7-104 Q Yis lnn�Y4 &491 MviidA. e e�iiy Attorney j7 6/6/2017 A,F�f A AW &I �ea AAWW " Aff . 1 wr ( f &M4 It Alry A110.662 yacLean 5/3112017 anna oneywelI, Finan Director 5/3112017 Attachments: 1. 8.1.a Employment Agreement with Dan Fox 8.1 Packet Pg. 303 8.1.a CITY OF DIAMOND BAR CITY MANAGER EMPLOYMENT AGREEMENT This Employment Agreement ("Agreement") is made and entered into as of this day of June, 2017, by and between the CITY OF DIAMOND BAR, a general law city and municipal corporation (hereinafter "City"), and DANIEL H. FOX, JR. (hereinafter "Employee"), both of whom understand as follows: RECITALS A. City desires to engage the services of Employee, and Employee desires to accept employment as City Manager of the City. B. The City Council desires to: (1) Encourage the highest standards of fidelity and public service on the part of Employee; and (2) Provide a just means for terminating Employee's services at such time as he may be unable fully to discharge his duties, or when City may desire otherwise to terminate his employment. C. The parties further desire to establish certain benefits and certain conditions of Employee's employment. NOW, THEREFORE, in consideration of the mutual covenants hereinafter contained the parties agree as follows: 1. Duties. City appoints Employee as City Manager of City to perform the functions and duties specified in City's Municipal Code and the Government Code of the State of California, and to perform such other legally permissible and proper duties and functions as the City Council may from time to time assign. Employee shall not consult or engage in other non -City connected business or employment without the prior knowledge and express written approval of the City Council. 2. Term. This Agreement is effective as of July 10, 2017 (the "Effective Date") and shall continue in effect unless terminated as provided in Section 3 herein. 3. Termination and Resi nation. A. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council to terminate, by a majority vote of the City Council, the Packet Pg. 304 8.1.a services of Employee without cause, at any time, subject only to the City providing written notice to Employee, and complying with paragraph D of this Section 3. Notice of termination shall not be given during or within a period of ninety (90) days succeeding any general municipal election held in the City at which members of the City Council are elected or when a new city councilmember is appointed. B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Employee to resign at any time from his position with City, subject only to Employee providing thirty (30) days prior written notice to the City. C. Notwithstanding the provisions of Paragraph A of this Section 3, in the event Employee is terminated by City for "cause," then City may terminate this Agreement immediately and Employee shall be entitled to only the compensation accrued up to the date of termination. As used in this section, "cause" shall mean any of the following: (1) Conviction of any felony. (2) Conviction of a misdemeanor arising directly out of the City Manager's duties pursuant to this Agreement. (3) Conviction of any crime involving moral turpitude. (4) An indictment is brought by the Grand Jury. (5) Willful abandonment of duties. (6) A pattern of repeated, willful and intentional failure to carry out clear, unambiguous, materially significant and legally constituted policy decisions of the City Council made by the City Council as a body. D. In the event Employee is terminated by the City Council at any time that Employee is still willing and able to perform the duties of City Manager, and the termination is without cause as "cause" is defined in Paragraph C above, then, subject to the limitations set forth in Government Code Section 53260, the City shall pay Employee a lump sum cash payment equal to six (6) month's aggregate salary and benefits. The word "termination" in this paragraph shall include a reduction in salary (other than an across- the-board reduction applicable to all Executive Management employees) or other financial benefits of Employee or Employee's resignation, if preceded by a formal request by a majority of the City Council that he resign. Packet Pg. 305 8.1.a E. Effect of Payment of Severance/Release. (1) This Section applies only to the following matters: (a) any rights of Employee to receive severance benefits under this Agreement, (b) any right of employee to continued employment with City, and (c) any claim, demand, or cause of action or damages for wrongful termination (collectively the "Released Matters"). (2) This Section does not otherwise affect, waive, nor release any other rights Employee may have under this Agreement, or applicable law. (3) Upon City's full payment of severance benefits to Employee and Employee's acceptance thereof, Employee (a) releases and discharges City and its elected officials, appointed officers, employees, sub -contractors, agents, accounts, attorneys, successors and all other persons acting for, under, or in concert with City both past and present from any and all personal claims, demands, actions, causes of action, obligations, damages, liabilities, losses, costs and expenses, including attorney's fees of any kind or nature whatsoever, past, present and future, arising from, relating to or in connection with the Released Matters, and (b) agrees to waive any and all claims, demands, actions, causes of action, obligations, liabilities, claims of credits or offsets, costs and expenses, including attorney's fees, of any kind or nature whatsoever as to the Released Matters. As to the Released Matters only, Employee acknowledges that he has read and understands California Civil Code § 1542 which states: "A general release does not extend to the claims which a creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him, must have materially affected his settlement with the debtor." The parties agree that full payment of the severance benefits in this Agreement and Employee's acceptance thereof, acts as a complete and total release of all future claims which may arise out of the Released Matters whether such claims are currently known or unknown, foreseen or unforeseen, contingent or absolute; and as to the Released Matters the parties intentionally and Packet Pg. 306 8.1.a specifically waive any rights they may have under the provisions of Civil Code § 1542, as well as under any other statutes or common law principles of similar effect, and each party assumes full responsibility for such injuries, damages, losses or liabilities that any of them may hereafter incur with respect to the Released Matters. This section will survive termination of the Agreement. Pursuant to Government Code §§ 53243 et seq., any severance provided Employee under this Agreement must be reimbursed to City if Employee is convicted of a crime involving abuse of his City Manager position as defined by Government Code § 53243.4. Pursuant to Government Code § 53243, if the City Council determines, in its sole discretion, to place Employee on paid leave pending an investigation and such which investigation results in Employee being convicted of a crime involving abuse of his office, Employee shall fully reimburse the City all such paid leave within six months of the conviction. 4. Revolving Door. Employee must comply with Government Code § 87406.3 for a period of one year after separating from service with City. This section will survive termination of this Agreement. 5, Salary. Effective July 10, 2017, the City agrees to pay Employee an annual base salary of $210,000.00 (Two Hundred Ten Thousand Dollars), prorated and paid on the City's normal paydays for its employees. Employee's salary shall be reflected in the City's employee salary schedule. The City agrees to maintain Employee's salary in an amount which is at least 15% higher than the salary for the Assistant City Manager. City agrees to pay Employee a monthly car allowance of Five Hundred Dollars ($500) per month. The car allowance is intended to reimburse Employee for the use of his private vehicle for City business. Employee must provide his own autoinobile for his use in performing his duties and is responsible for all maintenance, repair, fuel and insurance expenses for said vehicle. Recognizing that Employee's duties require him to be available to respond 24 hours a day seven days a week, including to emergencies, upon Employee's one-year anniversary from the Effective Date, the City shall, upon Employee's request, provide Employee with the use of a vehicle and shall pay for all costs and expenses of the maintenance and operation of said vehicle other than fuel. Employee shall have unrestricted use of the vehicle. Employee's monthly car allowance will be terminated upon the City's provision of the vehicle. Packet Pg. 307 8.1.a At the time of his annual evaluation, City agrees to evaluate Employee's salary and/or any other benefits Employee receives under this Agreement and to make modifications in such amounts and to such an extent as City Council in its discretion may determine that it is desirable to do so. 6. Hours of Work. Employee shall work a 9180 -work schedule, meaning that he is entitled to be off work on alternate Fridays. That notwithstanding, Employee's duties may involve expenditures of time in excess of nine (9) hours per day, eighty (80) hours per two week period, and will also include time outside normal office hours such as attendance at City Council and other meetings. Employee shall be exempt from paid overtime compensation. 7. Retirement and Benefits. A. Retirement. During the term of this Agreement, City shall contribute to employer's and Employee's portion of Employee's membership in the Public Employees Retirement System. Employee shall pay any legally required Social Security withholding. B. Medical and Other Insurance. City shall provide Employee with the same health insurance, disability insurance and life insurance benefits as is provided to Executive Management employees of the City to be applied towards a cafeteria plan for purchase of health, dental, vision, life insurance and other similar benefits at Employee's election. C. Other Insurance. City shall provide and pay for all other insurance mandated by State law. D. Deferred Compensation. City shall contribute $7,500 to the City's 457 ICMA- RC Deferred Compensation Plan during the first year of this Agreement. After Employee's first annual anniversary, City shall contribute $15,000 per year to the City's ICMA-RC Deferred Compensation Plan on behalf of Employee. E. Termination of Benefits. Notwithstanding the foregoing, City's obligation to pay Employee health benefits, including dependents, terminates upon the employment of Employee by another employer on the date such benefits are effective for Employee. 8. Sick Leave, Vacation and Holidays. A. Leave. Employee shall be entitled to sick leave, vacation leave, administrative leave, floating holiday and bereavement leave in the same manner as Executive Management Packet Pg. 308 8.1.a employees of the City. Employee shall accrue leave time at the same monthly rate as provided to Executive Management employees with Employee's tenure. Notwithstanding the foregoing, Employee shall be credited with an additional 40 hours of sick leave upon the Effective Date for the first year of this Agreement only. Employee shall be credited with an additional 40 hours of vacation leave, upon the Effective Date for the first year of this Agreement only. B. Holidays. Employee shall be entitled to the same number of paid holidays per year as provided to other City employees. 9. Professional Development. City agrees to budget for and pay travel and subsistence expenses of Employee for professional travel, official travel, meetings necessary to pursue official and other functions for the City and to continue professional development of Employee, to the extent deemed reasonable by the City Council. 10. Memberships. City agrees to pay Employee's membership dues in the International City Management Association ("ICMA"), California League of Cities and other similar organizations to which City is a member, at City expense with prior City approval. Employee shall have a reasonable right to attend meetings of such organizations. City agrees to pay for such other professional membership dues and subscriptions as are approved in advance by the City Council. 11. General Expenses. City recognizes that certain extraordinary expenses of a nonpersonal and job affiliated nature may be incurred by Employee. City agrees to reimburse Employee for reasonable expenses which are submitted to the City Council within thirty (30) days for approval and which are supported by expense receipts, statements or personal affidavits, and an audit thereof in like manner as other demands against the City. 12. Evaluation of Performance. On or about the twelfth (12th) -month anniversary of the commencement of this Agreement, the City Council shall review and provide Employee with an evaluation of his performance based on criteria established by the Council with Employee's assistance. The City Council shall conduct such evaluation annually thereafter. Notwithstanding the foregoing, the City Council may evaluate Employee at any time. 13. Other Terms and Conditions of Employment. The City Council may from time to time fix other terms and conditions of employment relating to the performance of Employee provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Municipal Code, or other applicable law. Packet Pg. 309 14. General Provisions. A. The text herein shall constitute the entire agreement between the parties. B. If Employee dies or becomes incapacitated during the term of this Agreement, any accrued and unpaid wages provided by the terms of this Agreement shall be paid by City to Employee's spouse. C. If any provision or portion hereof contained in this Agreement is held to be unconstitutional, invalid or unenforceable the remainder of this Agreement or portion thereof shall be deemed severable and shall not be affected and shall remain in full force and effect. D. City agrees to defend and indemnify Employee in accordance with the California Government Code. E. City shall bear the cost of any fidelity or other bonds required of Employee under any law or ordinance. This Agreement may be changed or amended by the mutual written consent of City and Employee. Any benefits to Employee under this Agreement may be increased or added to by motion of the City Council without formal amendment to the Agreement. F. Employee is expected to conform to the ICMA Code of Ethics and must comply with all applicable provisions of the City's conflict of interest code_ IN WITNESS WHEREOF the parties have executed this Agreement as of the day and year first above written. EMPLOYEE CITY OF DIAMOND BAR JIMMY LIN MAYOR ATTEST: CITY CLERK, TOMMYE CRIBBINS APPROVED AS TO FORM: 8.1.a Packet Pg. 310 DAVID DEBERRY, CITY ATTORNEY 8.1.a Packet Pg. 311 Agenda #: 8.2 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers {� 8.2 AGENDA REPORT TITLE: ADOPT RESOLUTION 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $29.7 million with appropriations of $29.2 million. This results in an increase of nearly $447,000 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $4.3 million. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $18.8 million. If approved, the FY17-18 Municipal Budget anticipates an ending General Fund reserves of $17.7 million based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $21.2 million and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council during a study sessions held on May 2, 2017, May 16, 2017 and June 6, 2017. Presented for your consideration, discussion and approval, the City's FY 2017-18 Packet Pg. 312 8.2 budget. This budget implements the City Council's priorities and strategic goals, provides a financial plan that continues the delivery of first-rate services to the community and is responsive to the needs of our residents. The three overarching goals found in the newly adopted Strategic Plan of (1) responsible stewardship of public resources, (2) open, engaged & responsive government and (3) safe, sustainable & healthy community guide the allocation of resources to meet the demands of a now mature City. Through the City Council's forward -thinking leadership, we continue to maintain a strong fiscal position and reputation for excellence. The economic growth in the area continues to accelerate for another year. The City of Diamond Bar has benefitted from this regional economic growth. Leading economic indicators such as employment, consumer confidence and housing remain strong. Home prices have surpassed previous peak levels and demand is high. There has been an expanded effort in economic development endeavors on the part of City Council and City staff in order to diversify the sales tax base of the City and offer more options for residents to shop and dine in the City of Diamond Bar. Items of Note Included in the Budget: GENERALFUND Resources The draft FY 2017-18 General Fund Budget estimates resources for the fiscal year in the amount of $29.7 million. Budgeted revenues for FY 2017-18 are expected to be up approximately 15.3% (up 1.3% excluding the use of reserves) over FY 2016-17 projected revenues. This increase in revenue is due primarily to the use of reserves being used to fund capital improvement projects. Property Taxes — Property tax revenues are estimated at $5.1 million. The FY 2017-18 projections assume a 4.0% growth in secured property taxes based upon the continuing rise in real estate values and home sales in the Los Angeles Area. The growth in the property tax roll for the current year is 6.4% Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to decrease 1.5% during FY 2017-18 due to the receipt of one- time adjustments to sales tax revenue in FY 2016-17. State Subventions — There is an estimated increase of $200,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. From Other Agencies — Included in the proposed budget is the sale of Prop A funds in exchange for General Fund revenue. The sale of this restricted funding source in exchange for General Fund money gives the City more flexibility to use the funds at its discretion. This exchange would result in an additional $225,000 in unrestricted funds. Current Service Charges — Estimated resources in this category are up approximately $411,000 over FY 2016-17 projections to $3.2 million. This category reflects planning, Packet Pg. 313 8.2 building, engineering and recreation fees. The increase is due primarily to the one time receipt of developer fees related to the South Pointe housing project. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $4.3 million in General Fund reserves to fund the following appropriations: • Capital Improvement Projects (CIP) $2.78 million — During previous years, the City sold its restricted Prop A funds in exchange for General Fund funds. Four projects funded by this exchange are being carried over into FY 17-18 resulting in the remaining funds going into General Fund reserves at the end of FY 16-17. The remaining proceeds from this sale will be used to complete the Arterial Street Rehab & Drainage Improvement at Brea Canyon Cut -Off ($340,000), Residential and Collector Street Rehab — Area 5 Construction ($141,740), Pathfinder Road Rehab — West City Limit to Peaceful Hills ($166,825) and Traffic Signal Infrastructure Upgrades — Year 2 Design ($32,885). Also funded by these exchange funds is a new project in FY 17-18 which is the Arterial Street Rehab (Diamond Bar Blvd) Freeway to Sunset Crossing ($225,000). Other projects that will use General Fund reserves include Groundwater Drainage Improvements — Phase 1 (GSD @ Rancheria, BCR @ Sapphire) ($225,000), City Entry Monuments (GSD/Calbourne & DBB/Temple) ($416,625) Lemon Avenue Quiet Zone ($55,000) and Grand/GSD Intersection Enhancement ($867,670). • Professional Services — Ballot Measure $130,000 — On March 22, 2016, the City Council approved the use of reserves to hire TBWB Strategies to explore its options for a variety of funding mechanisms that would provide the City with a more robust, diverse and consistent revenue stream that are not subject to State siphoning during economic downturns. This amount represents a carryover of the remaining funds available for this project. • Economic Development - $361,835 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites on an as needed basis. • Transfer Out — LLADS $302,250 — The City Council has started taking steps toward recovering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADs). After successfully returning to the original property tax levy in District 39 at $236 per parcel, last year the General Fund no longer has to subsidize District 39. In fact, for the first time in several years there was a slight surplus that was carried over to help offset rising costs in the future. During FY 17-18 due to some deferred maintenance to be performed, the surplus in District 39 will be used and again need to be subsidized by the General Fund. In FY 17-18, it is anticipated that a total of $302,250 ($157,154 for District 38, $33,257 for District 39 and $111,839 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $146,800 more than the anticipated reserve contribution in FY 2017-18. Packet Pg. 314 8.2 • Purchase of New Finance and Recreation Systems - $700,000 - Both of these aging systems need to be replaced. The City purchased the finance system from SunGard Pentamation 20 years ago. There have been no significant upgrades made by SunGard in the past 12 years. Although the company has not announced an "end of life" date, it has encouraged the transition to a different product within the SunGard family. The current version of the software does not fully integrate with our Recreation (RecTrac), Land Management (City View), or Online Portals including our Transit Pass System. This creates significant additional staff costs to compensate for that lack of integration. The City will benefit from necessary upgrades to the financial system, which will include full integration between all other current and planned software the city organization uses. The implementation of a new finance system along with updates to methods of payment accepted online and in person at City Hall will help streamline the resident's experience when purchasing transit passes or paying for building permits. The City will conduct a detailed Request for Proposal (RFP) process which will explore SunGard product options and other vendor products. We expect that the Functional Requirements, RFP, Vendor Selection, Contract Negotiation, and Implementation Kick-off can be accomplished within the next Fiscal Year. $300,000 of the anticipated $750,000 cost of this system will be funded by the existing Technology Reserve Fund with the remaining $450,000 being funded by the General Fund reserves. The same limitations are present with the 20 -year old Recreation Department software system known as "RecTrac". When considering an upgrade to the most current version of the software there appears to be significant limitations resulting in significant staff time working on a manual process. Some of the issues that are present with this software include how members of a household are maintained and linked together for class registrations, facility rentals and credit card processing. A new system that would integrate with the Finance system would allow a seamless experience for residents when registering for classes or reserving City facilities. Similar to the purchase of a new Finance system, staff will complete a detailed procurement process to select the appropriate vendor for the new system. The anticipated replacement cost for this system is $250,000 and will be fully funded by General Fund reserves. Appropriations The draft FY 2017-18 General Fund Budget estimates appropriations in the amount of $29.2 million. Every effort has been made to keep appropriations at or near the FY 2016-17 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: • Cost of Living Adjustment/Benefit Allotment — Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 2.42%. As presented in the budget, the Packet Pg. 315 8.2 recommendation is a 2.4% COLA for all benefitted employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,270 and full-time exempt staff and City Council Members will receive $1,300 to be used towards health benefits. This action has an approximate cost of $179,000. • Personnel — Via the adopted FY 2017-18 Strategic Plan, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, the City Manager has identified the following as the first phase of objectives in meeting this goal: 1. Establish a Senior Neighborhood Improvement Officer job classification as a full-time non-exempt position at salary grade 23NE ($27.85 — $37.32). The current staffing structure includes two Neighborhood Improvement Officers (NIO) that geographically patrol the city for code violations. This model has worked well for many years; however, the last couple of years have consistently noted an increase in the number of complex nuisance abatement cases that have involved close coordination with the City prosecutor's office. While there is still merit to continue routine patrol of the City to resolve and respond to enforcement issues, there has been and will be a growing need to have staff available to deal with more complex issues. The newly established Senior Neighborhood Improvement Officer will be distinguished from the NIO by taking the lead in the investigation and coordination of enforcement efforts to close down illegal uses such as boarding houses, marijuana dispensaries and illicit massage establishments, manage all aspects of nuisance abatements, coordinate efforts with other agencies when needed for certain code cases and coordinate voluntary compliance activities involving multiple property owners such as parking lot and common drive/roadway maintenance and slope landscape maintenance. If approved by the City Council, the City Manager will re-classify one existing NIO to this senior -level position and not backfill the resulting vacancy. This action results in a cost of approximately $6,500. 2. Establish a Permit Services Coordinator job classification as a full- time non-exempt position at salary grade 21 NE ($26.51 — $35.52). Currently, there is one City employee that acts as a liaison between our contract Building and Safety staff, City staff and the development community. The Permit Technician's workload over the last few years has risen not only in volume but also in complexity. Chief among these changes include more responsibility and coordination with the building and Packet Pg. 316 8.2 safety consulting services provider; training and oversight of contract permit services staff; review of minor construction plans for code compliance and completeness; assistance in the development and implementation of City View updates; and assistance in the implementation of an electronic records management system for building permits. These additional duties performed by the incumbent are at a level beyond that of Permit Technicians in other municipalities. To best serve the long-term customer service interests of our residents and the development community, in an efficient and economically manner, it is recommended that the City Council reclassify the Permit Technician to Permit Services Coordinator position. This action results in a cost of approximately $6,100. 3. Delete the Permit Technician job classification. Upon the re- classification of the current Permit Technician to the Permit Services Coordinator, this classification will be vacant and no longer needed. 4. Establish a part-time non -benefitted Recreation Leader III job classification at salary grade H8 ($14.04 — $18.81). Staff is recommending that the City Council establish a part-time non -benefitted Recreation Leader III job classification and salary plan. The establishment of the Recreation Leader III position would be complimentary to the existing Recreation Leader I and Recreation Leader II job classifications that are already a part of the City's classification plan. The Recreation Leader III position would require candidates to have two to three years of recreation specific experience and be expected to provide lead and on-site supervision to other less experienced part-time recreation staff. Staff believes that by adding this position in the part-time recreation staffing structure that it will provide additional oversight to recreation staff and service to community programs and events. The Recreation Leader III will also provide progressive career opportunities within the part-time non - benefitted recreation series which will in turn build bench strength for full- time job opportunities. Staff is recommending that the City Council establish the classification and salary grade at H8 ($14.04 — $18.81). There is no approximate annual cost to implement this action as the Parks and Recreation Department will fill positions within the approved budgeted resources as they continue to examine their operational and staffing needs. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2017-18 law enforcement contract will be 3.872% for a total Law Enforcement budget of $6,659,600. This is an increase of $243,600 over the anticipated costs for FY 2016-17. The increase to the Law Packet Pg. 317 Enforcement budget also includes a payment of 10% or $585,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. • Recreation Program Special Events — The Parks and Recreation Department will be implementing several new programs and activities for FY 17-18. A Holiday themed Movie in the Park event for a Friday or Saturday evening in December is being planned. This free family event will include showing a holiday movie, free hot chocolate, children's craft area and other holiday activities at Sycamore Canyon Park. This new event will take the place of the Candy Cane Craft Fair. In addition, a Parks and Recreation Department Open House is being planned for spring 2018 on a weekday late afternoon/early evening to reintroduce the community to our programs. The event will feature free trial classes and demonstrations for youth and adults, a preview of our summer offerings and general information about Recreation and City services. Finally, Recreation staff is in the beginning stages of developing a "Healthy Diamond Bar" program. Initially the program will encompass many existing programs by branding them in the Recreation Guide and other promotions as "Healthy" options. The program will include social media platforms encouraging residents to engage in healthy activities. The program will include all aspects of wellness including physical health, mental health, emotional health, healthy diets, etc. It will offer new healthy opportunities to support families in Diamond Bar. This program will be grown each year with different activities and branding. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is proposed that City Council establish a new fund which is described below: Measure M Fund (Fund 109) — It is proposed that this fund be created during FY 17- 18. On November 8, 2016, Los Angeles County voters approved a half -cent sales tax increase that will improve local streets, repair potholes and improve traffic flow/safety. During FY 17-18 the City will receive approximately $672,600 and will use this revenue source to partially fund a groundwater drainage improvement, a streetscape project on Diamond Bar Blvd and intersection enhancements at Grand/Golden Springs Drive. Other Special Revenue Funds 8.2 Packet Pg. 318 8.2 Measure R Fund (110) — Los Angeles County voters passed Measure R which is a'/2% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $658,800 which will be used to help fund street improvement projects. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $1,030,000. In addition, the Gas Tax fund will pay for street improvement projects and miscellaneous Public Works improvements in the amount of $572,400. Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. It is also being used to fund traffic management and safety projects and miscellaneous Public Works improvements. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds for traffic management and safety projects and miscellaneous Public Works improvements. Moving Ahead for Progress in the 21St Century (MAP -21) Fund (114) — The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include Arterial Street Rehab and Drainage Improvement at Brea Canyon Cut-off and the SR-60/Lemon Ave. Interchange. Integrated Waste Management Fund (115) — This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. A portion of the Willow Heights developer fees ($300,000) were transferred to this fund during FY 2015-16 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. There are several road rehabilitation as well as intersection modification and enhancement projects which will be completed during FY 2017-18 with these funds. Sewer Mitigation Fund (117) — This fund was established as a result of developer impacts to existing sewer facilities in the City. Funds are received from development projects and will be used for sewer facility mitigation and improvement projects. FY 2017-18 will see a sewer system evaluation and capacity assurance plan developed using these funds. Packet Pg. 319 8.2 Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used for projects that will reduce vehicle emissions. This year the fund will provide resources for various traffic management and safety projects. MTA Grants Fund (120) — LACMTA Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans and other public agencies. The City has received grants to be used for The SR 60/Lemon Ave. Interchange and the Adaptive Traffic Control System. Waste Hauler Fund (121) — This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Park Fees Fund (Quimby) (122) — This fund collects the required fees set forth within the Subdivision Map Act of the California State Constitution. Developers are required to either contribute land or pay these fees to the local government to provide recreational facilities within a development area. These funds will be used to fund a variety of park improvement projects. Prop A — Safe Neighborhood Parks Fund (123) — The County of Los Angeles allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. Park & Facility Development Fund (124) — One-time developer fees from the Willow Heights housing development had been transferred to this fund in previous years. The remaining funds will be used for a variety of park and trail improvements. Landscape Assessment District Funds 38, 39, and 41 (138, 139,141) As previously mentioned above, the General Fund continues to subsidize the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with rising costs and the deferred maintenance required in District 39, a subsidy of $302,250 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY 2017-18 Capital Improvement Projects List includes projects amounting to $21.2 million of which $16.1 million are project carryovers from FY 2016-17 and the balance of $5.1 million is either new projects or additional appropriations on existing projects. Included in the new projects for FY 2017-18 are two street improvement projects, two traffic management projects, phase two of a groundwater drainage project, the Grand/Golden Springs Drive intersection enhancement, Lemon Avenue quiet zone, the construction of the Canyon Loop Trail, playground surfacing replacement and ADA improvements at Starshine Park, the HVAC replacement project at City Hall and the next phase of the Diamond Bar Center roof replacement. Planning Commission Resolution No. 2017-12 ratifies that the proposed CIP plan is consistent with the City's General Plan. Packet Pg. 320 Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 2017-18 is estimated to be $859,406. Self Insurance Fund (510) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 2017-18 to cover these costs is $538,950. Vehicle Maintenance & Replacement Funds (520) In FY 2015-16 the City implemented the centralization of the fleet management function. The City's fleet has aged, with many vehicles going several years past their useful lives. There has been two vehicles purchased so far in FY 2016-17. It is staff's recommendation that the City purchase three additional vehicles during FY 2017-18 to replace the 1998 Dodge Caravan, the 2000 Ford Econoline Van and the 1997 Ford F- 250. Equipment Maintenance & Replacement Fund (530) This fund was established to help fund various equipment replacement and/or enhancements. Purchases from this fund during FY 2017-18 are exclusively computer hardware & software. The transfer from the General Fund to fund a variety of printers, laptops, copiers and a portion of the new Finance and Recreation systems is $988,500 with the remaining $300,000 being transferred from the Technology Reserve Fund. Building Facility & Maintenance Fund (540) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. $200,000 of one-time Willow Heights development fees were transferred to this fund during FY 2015-16 to help replenish this fund. These funds will be used for Phase II of the Diamond Bar Center Roof Replacement project. PREPARED BY: canna oneywell, Finan irector 6/6/2017 8.2 Packet Pg. 321 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 6!112017 Attachments: 1. 8.2.a Budget Resolution 17.18 2. 8.2.b FY18 Budget Book final 8.2 Packet Pg. 322 A. Recitals 8.2.a RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2017-2018, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2017-2018 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2017-18 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 1 Packet Pg. 323 8.2.a 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2017 and ending June 30, 2018 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification 2 Packet Pg. 324 8.2.a of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 2017. Jimmy Lin, Mayor 3 Packet Pg. 325 8.2.a I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2016, by the following vote: AYES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: 4 Tommye Cribbins, City Clerk of the City of Diamond Bar Packet Pg. 326 8.2.b City of Diamond Bar ANNUAL BUDGET Fiscal Year 2017 - 2018 21810 Copley Drive, Diamond Bar, CA 91756 * p: 909.839.7000 ® www.diamondbarca.gov Packet Pg. 327 TABLE OF CONTENTS 8.2.b Section 1: Introduction ........................................................................ 5 City Manager's Budget Message........................................................... 6 City Council's Budget Resolution............................................................ 15 Organizational Structure................................................................... 18 Diamond Bar City Officials................................................................. 19 Section 2: Community Profile................................................................... 20 Diamond Bar ata Glance................................................................. 21 Demographics........................................................................... 22 Section 3: Strategic Plan....................................................................... 23 2017-2018............................................................................... 24 Section 4: Guide to the Budget................................................................. 34 What is the Budget?...................................................................... 35 Basis of Budgeting........................................................................ 36 BudgetProcess........................................................................... 37 FundStructure........................................................................... 38 FinancialPolicies......................................................................... 39 Section 5: Financial Summaries................................................................. 41 Consolidated Financial Schedule........................................................... 42 Three Year Consolidated and Fund Financial Schedules ........................................ 43 FundBalance............................................................................ 45 Section 6: Revenue Overview.................................................................. 46 General Fund Revenue Overview........................................................... 47 Section 7: Expenditure Overview................................................................ 51 Expenditure Summary ..................................................................... 52 Departmental City Administration ..................................................................... 54 CityCouncil......................................................................... 55 CityAttorney........................................................................ 57 City Manager/City Clerk.............................................................. 59 Administration & Support................................................................ 61 Finance............................................................................ 62 Human Resources & Risk Management ................................................. 64 Health & Safety Program.............................................................. 66 Information Systems.................................................................. 68 General Government................................................................ 70 CivicCenter ........................................................................ 72 Public Information................................................................... 74 Economic Development.............................................................. 76 Public Safety.......................................................................... 78 Law Enforcement.................................................................... 79 VolunteerPatrol..................................................................... 81 Fire Protection....................................................................... 83 AnimalControl ...................................................................... 85 Emergency Preparedness............................................................. 87 City of Diamond Bar, California 2 FY 2017/18 Ad Packet Pg. 328 TABLE OF CONTENTS 8.2.b Community Development............................................................... 89 Planning............................................................................ 90 Building and Safety.................................................................. 92 Neighborhood Improvement.......................................................... 94 Parks & Recreation..................................................................... 96 Parks & Recreation Administration...................................................... 97 Diamond Bar Center Operations....................................................... 99 Parks & Facility Maintenance.......................................................... 101 Recreation.......................................................................... 103 Program Summaries.................................................................. 104 PublicWorks........................................................................... 150 Public Works Administration............................................................ 152 Engineering......................................................................... 153 Road Maintenance.................................................................. 154 Parks & Facilities Maintenance......................................................... 155 Landscape Maintenance............................................................. 156 TransfersOut........................................................................... 157 Citywide Personnel....................................................................... 158 Personnel Summary ..................................................................... 158 Full -Time Benefited Personnel Summary .................................................... 159 Part -Time Benefited Personnel Summary ................................................... 161 Section 8: Special Fund Overview............................................................... 162 011 - Community Organization Support Fund ................................................. 163 012 -Law Enforcement Fund............................................................... 164 015 - General Plan Revision Fund............................................................ 165 018 -Technology Reserve Fund............................................................. 166 020 - Other Post Employment Benefits Fund ................................................... 167 Section 9: Special Revenue Fund Overview...................................................... 168 109- Measure M.......................................................................... 169 110- Measure R.......................................................................... 170 111- Gas Tax............................................................................. 171 112 -Prop A Transit........................................................................ 172 113 -Prop C Transit........................................................................ 173 114- MAP 21 Fund........................................................................ 174 115 - Integrated Waste Management Fund ................................................... 175 116 -Traffic Imp Fund...................................................................... 177 117 -Sewer Mitigation Fund................................................................ 178 118 - AB2766 Fund ........................................................................ 179 119-SB821 Fund.......................................................................... 180 120- MTA Grants Fund..................................................................... 181 121- Waste Hauler Fund................................................................... 182 122- Quimby Fees Fund................................................................... 183 123 - Prop A -Safe Neighborhood Parks ....................................................... 184 124 - Park & Facility Development........................................................... 185 125 - Community Development Block Grant Fund ............................................. 186 126 - Citizens Option for Public Safety Fund ................................................... 187 City of Diamond Bar, California 3 FY 2017/18 Ad Packet Pg. 329 TABLE OF CONTENTS 8.2.b 128 - CA Law Enforcement Equipment Program (CLEEP)........................................ 188 135 - Public Educational Governmental Fees Fund ............................................. 189 138- Dist 38.............................................................................. 190 139- Dist 39.............................................................................. 191 141- Dist 41.............................................................................. 192 160 -Use Oil Grant........................................................................ 193 161 -Beverage Recycling Grant............................................................ 194 Section 10: Capital Improvement Projects Fund ................................................... 195 250 - Capital Improvement Project List ....................................................... 196 250 - Capital Improvement Project Detail ..................................................... 199 250 - Capital Improvement Projects Fund ..................................................... 231 Section 11: Debt Service Fund Overview......................................................... 232 370- Debt Service........................................................................ 233 Section 12: Internal Service Fund Overview....................................................... 234 510 -Self Insurance Fund................................................................... 235 520 - Vehicle Replacement Fund............................................................ 236 530 -Equip Replacement Fund............................................................. 237 540 - Building Facility & Maintenance Fund ................................................... 238 Section 13: Fiduciary Fund..................................................................... 239 620 - Other Post Employment Benefits Trust Fund ............................................... 240 Appendix................................................................................... 241 Glossary................................................................................. 242 City of Diamond Bar Appropriation Limit Calculation ........................................... 244 City of Diamond Bar, California 4 FY 2017/18 Ad Packet Pg. 330 INTRODUCTION 8.2.b Packet Pg. 331 CITY MANAGER'S BUDGET MESSAGE June 6, 2017 Honorable Mayor Jimmy Lin and City Council Members City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 City Manager's Recommended Budget for Fiscal Year 2017-2018 Mayor and City Council Members: 8.2.b Presented for your consideration, discussion and approval, the City's FY 2017-18 budget. This budget implements the City Council's priorities and strategic goals, provides a financial plan that continues the delivery of first-rate services to the community and is responsive to the needs of our residents. The three overarching goals found in the newly adopted Strategic Plan of (1) responsible stewardship of public resources, (2) open, engaged & responsive government and (3) safe, sustainable & healthy community guide the allocation of resources to meet the demands of a now mature City. Through the City Council's forward -thinking leadership, we continue to maintain a strong fiscal position and reputation for excellence. The economic growth in the area continues to accelerate for another year. The City of Diamond Bar has benefited from this regional economic growth. Leading economic indicators such as employment, consumer confidence and housing remain strong. Home prices have surpassed previous peak levels and demand is high. There has been an expanded effort in economic development endeavors on the part of City Council and City staff in order to diversify the sales tax base of the City and offer more options for residents to shop and dine in the City of Diamond Bar. The following highlights FY 2016-17 accomplishments: Highlights of FY 2016-17 Kickoff of the General Plan Update A comprehensive update to the General Plan commenced in FY 16-17. New opportunities and challenges have emerged in the years since the current General Plan was adopted in 1995. The General Plan Update project is a unique and important opportunity for community members to participate and share their ideas in a collaborative setting about the City's future. A General Plan Advisory Committee (GPAC) was assembled and several community workshops have been held during the current fiscal year. The General Plan Update will continue throughout FY 17-18 with additional community workshops, a draft environmental impact report and the review of a draft General Plan. The project is scheduled to wrap up in FY 18-19 with public hearings and City Council adoption of a new General Plan expected in early 2019. City of Diamond Bar, California 6 FY 2017/18 A Packet Pg. 332 CITY MANAGER'S BUDGET MESSAGE 8.2.b Citywide Reorganization At the end of last fiscal year City Staff began examining the delivery of certain programs and services to its residents. FY 16-17 saw the consolidation of the maintenance services function under the Public Works Department umbrella. This departmental reorganization has produced efficiencies in the planning and execution of both maintenance and capital improvement projects. As a result, more projects are being completed on time and under budget. There has also been a very comprehensive look as to how the City delivers Recreation services to residents. Under the new direction of the Assistant City Manager, the Parks & Recreation Department was reorganized. Two Recreation Supervisors were added, each of which has a focus on specific programs throughout the City. This reorganization has allowed for the best utilization of City staff for community events, sports programs, contract classes and operations at the Diamond Bar Center. Citywide Fee Study It has been several years since the City has developed a comprehensive, citywide fee study for services. It is important to periodically review fees for services to make sure they are in line with the cost that it takes to provide the services. If not adjusted, "personal choice" services such as fees charged for construction permits (excluding Recreation fees) will be subsidized by the General Fund in FY 17-18 in the amount of approximately $650,000. This item is currently being reviewed by the City Council and staff is expected to be given policy direction prior to the adoption of the FY 17-18 budget. Economic Development The former K -Mart retail store site has seen significant development during FY 16-17. With the addition of several nationally recognized stores and restaurants scheduled to open in fall of this year and into next spring of FY 17-18, the City stands to receive an additional $275,000 in sales tax revenue. This figure will increase as additional retailers and restaurant operators commit to signing leases in the near future and additional construction concludes. There is a development project in the works at the site of the former Honda dealership which will include a hotel and office suites. There is another project at the site of the existing Brea Canyon Road Trailer Storage site which will include a hotel, offices and restaurants. It is estimated that these two hotel anchored projects, when constructed, will bring approximately $400,000 each in new TOT revenue in future fiscal years. There is a new 99 home single family residence project under construction known as the South Pointe development. It is anticipated that the project will be completed during FY 17-18 and will result in "one time" developer fee revenue of approximately $500,000 by June 30, 2018. City Manager's Draft Recommended Budget The City Managers Draft Recommended FY 17-18 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining all existing service levels to the community. Using FY 16-17 mid -year budget levels as a baseline, FY 17-18 City of Diamond Bar, California 7 FY 2017/18 A Packet Pg. 333 CITY MANAGER'S BUDGET MESSAGE expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $29,689,178 with anticipated appropriations of $29,242,428, resulting in a surplus of $446,750. The draft budget includes a use of $4,277,346 in General Fund reserves for several Capital Improvement carryover projects and for new appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $21,525,508 at the end of FY 16-17 year end to $17,694,912 at the end of FY 17-18. Goals and Assumptions in the FY 2017-18 Budget: Estimated General Fund Resources - $29,689,178 The current proposed FY 17-18 General Fund Budget estimates resources to increase approximately 1.3% over the FY 16-17 projected revenues (not including the use of fund balance reserves). Property Taxes - Property tax revenues continue to rise and are estimated to be $5,122,000 in FY 17-18. The FY 17-18 projections assume a 4% growth in the secured property taxes based on the continued increase in real estate values and home sales in Los Angeles County. Other Taxes & Fees - The revenues in this category, which includes sales tax, transient occupancy tax, franchise fees and property transfer tax, is down slightly during FY 17-18 as compared to FY 16-17 due to a large, one-time payment of sales tax revenue during the current fiscal year. There have been no adjustments to the sales tax revenue during FY 17-18 related to the new store openings expected in the upcoming fiscal year. Once the retailers confirm their opening dates (Kmart site project anticipated opening in October 2017), revenue projections can be adjusted at the mid -year budget review. State Subventions - There is an estimated increase of $200,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. • From Other Agencies - Included in the proposed budget is the sale of Prop A transportation funds in exchange for unencumbered General Fund revenue. The sale of this restricted funding source in exchange for General Fund money gives the City more flexibility to use the funds at its discretion. This exchange would result in an additional $225,000 in unrestricted funds. • Current Service Charges -Estimated resources in this category are up approximately $527,000 over FY 16-17 projections. This is primarily due to the collection of development fees related to the 99 -home South Pointe housing development. The City of Diamond Bar, California 8 FY 2017/18 A Packet Pg. 334 CITY MANAGER'S BUDGET MESSAGE 8.2.b conclusion of the fee study could result in an additional $650,000 in this category for FY 17-18 depending on the outcome of the Council's policy deliberations. Estimated General Fund Appropriations - $29,242,428 The following are items of significance which have been incorporated into the FY 17-18 proposed General Fund budget: • Law Enforcement - The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 17-18 law enforcement contract will be 3.872%. This is an increase of $243,600 over the anticipated costs for FY 16-17. The FY 17-18 Sheriff's Department contract budget increase also includes a payment of 10%or$585,000 into the Sheriff's Liability Trust Fund which is established by the County to offset costs associated with liability claims filed against the Sheriff's Department. The FY 17-18 Law Enforcement budget totals $6,659,596. • Parks and Recreation - The Parks and Recreation Department will be implementing several new programs and activities for FY 17-18. A Holiday themed Movie in the Park event for a Friday or Saturday evening in December is being planned. This free family event will include showing a holiday movie, free hot chocolate, children's craft area and other holiday activities at Sycamore Canyon Park. This new event will take the place of the Candy Cane Craft Fair. In addition a Parks and Recreation Department Open House is being planned for spring 2018 on a weekday late afternoon/early evening to reintroduce the community to our program. The event will feature free trial classes and demonstrations for youth and adults, a preview of our summer offerings and general information about Recreation and City services. Finally, Recreation staff is in the beginning stages of developing a `Healthy Diamond Bar' program. Initially the program will encompass many existing programs by branding them in the Recreation Guide and other promotions as 'Healthy' options. The program will include a social media platforms encouraging residents to engage in healthy activities. The program will include all aspects of wellness: physical health, mental health, emotional health, healthy diets, etc. It will offer new healthy opportunities to support families in Diamond Bar. This program will be grown each year with different activities and branding. • Cost of Living Adjustment/Benefit Allotment - Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/ Orange Counties. This year's CPI for the established period is 2.42%. As presented in the budget, the recommendation is a 2.4% COLA for all benefited classifications of employment including the City Manager position. In addition, it is recommended that a $50 per month increase to the Benefit Allotment be approved for all benefited classifications of employment including the members of the City Council to keep up with corresponding health premium rate increases. With the monthly Benefit City of Diamond Bar, California 9 FY 2017/18 A Packet Pg. 335 CITY MANAGER'S BUDGET MESSAGE 8.2.b Allotment increase, full-time non-exempt staff will receive $1,270 and full-time exempt staff and City Council Members will receive $1,300 to be used towards health benefits. This action has an approximate cost of $179,000. • Personnel - Via the adopted FY 2017-18 Strategic Plan, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, the following actions are recommendations as continued effort in meeting this goal: Establish a Senior Neighborhood Improvement Officer job classification as a full-time non-exempt position at salary grade 23NE ($27.85 - $37.32). The current staffing structure includes two Neighborhood Improvement Officers (NIO) that geographically patrol the city for code violations. This model has worked well for many years; however, the last couple of years have consistently noted an increase in the number of complex nuisance abatement cases that have involved close coordination with the City prosecutor's office. While there is still merit to continue routine patrol of the City to resolve and respond to enforcement issues, there has been and will be a growing need to have staff available to deal with more complex issues. The newly established Senior Neighborhood Improvement Officer will be distinguished from the NIO by taking the lead in the investigation and coordination of enforcement efforts to close down illegal uses such as boarding houses, marijuana dispensaries and illicit massage establishments, manage all aspects of nuisance abatements, coordinate efforts with other agencies when needed for certain code cases and coordinate voluntary compliance activities involving multiple property owners such as parking lot and common drive/roadway maintenance and slope landscape maintenance. If approved by the City Council, the City Manager will re-classify one existing NIO to this senior -level position and not backfill the resulting vacancy. This action results in a cost of approximately $6,500. 2. Establish a Permit Services Coordinator job classification as a full-time non-exempt position at salary grade 21 NE ($26.51 - $35.52). Currently, there is one City employee that acts as a liaison between our contract Building and Safety staff, City staff and the development community. The Permit Technician's workload over the last few years has risen not only in volume but also in complexity. Chief among these changes include more responsibility and coordination with the building and safety consulting services provider; training and oversight of contract permit services staff; review of minor construction plans for code compliance and completeness; assistance in the development and implementation of CityView updates; and assistance in the implementation of an electronic records management system for building permits. These additional duties performed by the incumbent are at a level beyond that of Permit Technicians in other municipalities. To best serve the City of Diamond Bar, California 10 FY 2017/18 A Packet Pg. 336 CITY MANAGER'S BUDGET MESSAGE 8.2.b long-term customer service interests of our residents and the development community, in an efficient and economically manner, it is recommended that the City Council reclassify the Permit Technician to Permit Services Coordinator position. This action results in a cost of approximately $6,100. 3. Delete the Permit Technician job classification. Upon the re-classification of the current Permit Technician to the Permit Services Coordinator, this classification will be vacant and no longer needed. 4. Establish a part-time non -benefited Recreation Leader III job classification at salary grade H8 ($14.04 - $18.81). Staff is recommending that the City Council establish a part-time non -benefited Recreation Leader III job classification and salary plan. The establishment of the Recreation Leader III position would be complimentary to the existing Recreation Leader I and Recreation Leader II job classifications that are already a part of the City's classification plan. The Recreation Leader III position would require candidates to have two to three years of recreation specific experience and be expected to provide lead and on-site supervision to other less experienced part-time recreation staff. Staff believes that by adding this position in the part-time recreation staffing structure that it will provide additional oversight to recreation staff and service to community programs and events. The Recreation Leader III will also provide progressive career opportunities within the part-time non -benefited recreation series which will in turn build bench strength for full-time job opportunities. Staff is recommending that the City Council establish the classification and salary grade at H8 ($14.04- $18.81). There is no approximate annual cost to implement this action as the Parks and Recreation Department will fill positions within the approved budgeted resources as they continue to examine their operational and staffing needs. • Transfers Out - This category has increased nearly $3.8 million over the current fiscal year due primarily to the carryover of unfinished Capital Improvement projects and the use General Fund reserves to fund those projects. Details of the fund's uses are summarized in the next section of this report. Use of Fund Balance Reserves - S4.277.346 The proposed FY 17-18 General Fund Budget includes the following use of reserves to fund the following expenditures: Capital Improvement Projects (CIP) $2,783,261 - There are several CIP projects that are anticipated to be in progress but not complete by 6/30/17. Appropriated funds forthese projectswill need to be "carried over" into FY 17-18resulting in the remaining funds ($1.7 million) going back into General Fund reserves at the end of FY 16-17. $1.5 million in General Fund reserves will be used to fund new projects in FY 17-18. The remaining proceeds from the sale of exchanged Proposition A funds will be used to complete four street improvement projects (totaling $873,565) and one traffic management project ($32,885). Other projects that will use General Fund reserves City of Diamond Bar, California 1 1 FY 2017/18 A Packet Pg. 337 CITY MANAGER'S BUDGET MESSAGE 8.2.b include two street improvement projects (totaling $137,516), four miscellaneous public works projects (totaling $1,564,295) and the replacement of the HVAC system at City Hall and the Library ($400,000). • Economic Development - $361,835 - This year's recommended amount is allocated as needed for economic development consultants, marketing and other related work for a number of potential sites. Specifically, consultant assistance will be necessary for the former Honda/ Burger King site development, the expansion of the Kmart area project development, restaurants and related retail and hotel development efforts citywide. • Transfer Out - LLADS $302,250 - As in previous years, the General Fund has subsidized the Lighting and Landscape Assessment Districts. Every effort was made to keep costs down but with rising costs and a fixed amount of property tax assessment revenue available, General Fund reserves are required to fund the deficit in each district. To balance these budgets a transfer of $302,250 from General Fund reserves is required. It should be noted that although District 39 increased its assessment a couple of years ago, a transfer of $33,257 will be required during FY 17-18. • Transfer Out -Technology Reserve Fund $100,000 -This fund was established in order to prefund the anticipated replacement of aging software programs used citywide. This is the annual allocation toward funding future projects • New Finance & Recreation Systems - $700,000 - Both of these aging systems need to be replaced. The City purchased the finance system from SunGard Pentamation 20 years ago. There have been no significant upgrades made by SunGard in the past 12 years. Although the company has not announced an "end of life" date, it has encouraged the transition to a different product within the SunGard family. The current version of the software does not fully integrate with our Recreation (RecTrac), Land Management (CityView), or Online Portals including our Transit Pass System. This creates significant additional staff costs to compensate for that lack of integration. The City will benefit from necessary upgrades to the financial system, which will include full integration between all other current and planned software the city organization uses. The implementation of a new finance system along with updates to methods of payment accepted online and in person at City Hall will help streamline the resident's experience when purchasing transit passes or paying for building permits. The City will conduct a detailed Request for Proposal (RFP) process which will explore SunGard product options and other vendor products. We expect that the Functional Requirements, RFP, Vendor Selection, Contract Negotiation, and Implementation Kick-off can be accomplished within the next Fiscal Year. $300,000 of the anticipated $750,000 cost of this system will be funded by the existing Technology Reserve Fund with the remaining $450,000 being funded by the General Fund reserves. The same limitations are present with the 20 -year old Recreation Department software system known as "RecTrac". When considering an upgrade to the most current version of the software there appears to be significant limitations resulting in significant staff time working on a manual process. Some of the issues that are present with this software include how members of a household are City of Diamond Bar, California 12 FY 2017/18 A Packet Pg. 338 CITY MANAGER'S BUDGET MESSAGE 8.2.b maintained and linked together for class registrations, facility rentals and credit card processing. A new system that would integrate with the Finance system would allow a seamless experience for residents when registering for classes or reserving City facilities. Similar to the purchase of a new Finance system, staff will complete a detailed procurement process to select the appropriate vendor for the new system. The anticipated replacement cost for this system is $250,000 and will be fully funded by General Fund reserves. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond was refinance into a fixed rate bond during FY 1 1-12. The debt service payment during FY 17-18 will be $855,906. Internal Service Funds These funds are used to track the City's shared costs such as liability and worker's compensation insurance, vehicle maintenance and replacement, equipment maintenance and replacement and building and facility maintenance. These internal service funds generally receive their funds from a transfer in from the General Fund. The Building Facility & Maintenance Fund also receives solar incentive revenue from Southern California Edison from the solar panels installed on the roof at City Hall. Capital Improvement Fund The FY 17-18 Capital Improvement Projects (CIP) list includes projects that total $21.2 million of which $16.1 million are project carryovers from FY 16-17 and the balance of $5.1 million is either new projects or additional appropriations on existing projects. Included in the new projects for FY 17-18 are two street improvement projects, two traffic management projects, phase two of a groundwater drainage project, the Grand/Golden Springs Drive intersection enhancement, Lemon Avenue quiet zone, the construction of the Canyon Loop Trail, playground surfacing replacement and ADA improvements at Starshine Park, the HVAC replacement project at City Hall and the next phase of the Diamond Bar Center roof replacement. The CIP was reviewed for consistency with the City's General Plan at the May 23, 2017 Planning Commission meeting. City of Diamond Bar, California 13 FY 2017/18 A Packet Pg. 339 CITY MANAGER'S BUDGET MESSAGE Looking Forward 8.2.b Each year, the budget is developed through thoughtful and judicious planning by the executive management team. Preparation of the fiscal year 2017-18 budget culminates a complex process undertaken by all City departments to ensure that the funding plan meets the City Council's policy directives and public service priorities. I would like to thank the employees of the City of Diamond Bar for their hard work and ongoing dedication and the City Council for its inspirational and effective policy leadership and support as we work together to ensure Diamond Bar's continued prominence in responsible stewardship of public resources, open, engaged & responsive government and a safe and sustainable community. James DeStefano City Manager City of Diamond Bar, California 14 FY 2017/18 A Packet Pg. 340 CITY COUNCIL'S BUDGET RESOLUTION RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. 8.2.b A. Recitals (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2017-2018, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2017-2018 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2017-18 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Barfor the fiscal year commencing July 1, 2017 and ending June 30, 2018 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. City of Diamond Bar, California 15 FY 2017/18 A Packet Pg. 341 CITY COUNCIL'S BUDGET RESOLUTION 8.2.b 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 2017. Jimmy Lin, Mayor City of Diamond Bar, California 16 FY 2017/18 A Packet Pg. 342 CITY COUNCIL'S BUDGET RESOLUTION 8.2.b I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2017, by the following vote: AYES: NOES: ABSENT: ABSTAINED: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar City of Diamond Bar, California 17 FY 2017/18 A Packet Pg. 343 ORGANIZATIONAL STRUCTURE City Commissions Traflic & Transportation Park & Recreation Planning Ass i5ta ni Ci ty M a n a ger Diamond Bar Residents City Council City Manager Strategic Plan rowornio Development Public Financi ng Authority City Attorney Public Safety • LA County Fire • L4 County Sheriff 8.2.b City of Diamond Bar, California 18 FY 2017/18 A Packet Pg. 344 Public Melts; City Clerk Public Information Assistant to the Human Resources Information Parks & Recreation Community Finance Engineering City Manager & Risk Mgmt. Systems Development • Council Support • Marketing • 013 Center -Accounting • CIP • Elections • Public Education • Emergency Prep • Recruitment ' IT Infrastructure • Contract Classes ' Planning • Budget • Davelapment & • Records Mgmt, • Public Relations • Envirc Svcs • Benefits Admin ' E -Government • Senior Services • Building & Safety • Financial Reporting. Engineering Plan • Pubbo RecoWS • Website • Legislalive Adv ' Risk Mgmt. ' GIS • Speolal Evanta ' Neighborhood • Payroll CheCkllnspecli©n • Contract Mgmr • Dial-A•Ride • EE Relations • Tel • Youth Sports & Improvements • Transit Sales • Street, Parks & •Annual%mWS *Training &Dev. Reorealion •Falsa Alarms Pacilny Mainlerwoe -Finance Projects -class/Comp • Parking Gitations • Traffic. & TrenSpertalipn Public Safety • LA County Fire • L4 County Sheriff 8.2.b City of Diamond Bar, California 18 FY 2017/18 A Packet Pg. 344 DIAMOND BAR CITY OFFICIALS Jimmy Lin Mayor Ruth M. Low Mayor Pro Tem Carol Herrera Nancy A. Lyons Steve Tye Council Member Council Member Council Member City Manager s James DeStefano Assistant City Manager, Ryan McLean Assistant to the City Manager, Anthony Santos City Clerk, Tommye Cribbins Community Development Director, Greg Gubman Finance Director, Dianna Honeywell Human Resources and Risk Manager, Amy Haug Information Systems Director, Ken Desforges Public Information Manager, Marsha Roa Public Works Director, David Liu 8.2.b City of Diamond Bar, California 19 FY 2017/18 Ad Packet Pg. 345 COMMUNITY PROFILE 8.2.b Packet Pg. 346 DIAMOND BAR AT A GLANCE 8.2.b Nearly six decades after the first houses were build in the northern section of town the first residents moved in and called Diamond Bar "home", this Southern California community continues to be one of the most desired cities to live in. Among its many attributes are its well-maintained neighborhoods, roads and public areas; its low crime incidence; its quality public schools; its abundance of open spaces and natural areas; and its year-round opportunities for organized and spontaneous recreation. Incorporation April 18, 1989 Award-winning School Districts Pomona Unified School District Walnut Valley Unified School District Population Approximately 57,000 Local Colleges and Universities Mt. San Antonio Community College California State University, Fullerton California State Polytechnic University, Pomona Location The City of Diamond Bar is located on the eastern edge of Los Angeles County within minutes of Orange, Riverside and San Bernardino counties. Government The City of Diamond Bar is a general law city and is governed by the City Council/City Manager form of government. A five -member City Council is elected by the residents, and a mayor is elected annually by the council to serve a one-year term. The City Manager is appointed by the council to oversee the daily activities of the City. City of Diamond Bar, California 0 FY 2017/18 A Packet Pg. 347 2017 DEMOGRAPHICS 8.2.b POPULATION Total Population: 57,094 Growth Rate 2010-2017 2.79% Average Household Size: 3.07 Median Age: 42.9 Average Household Income: $117,031 HOUSING Number of Dwelling Units: 19,179 Owner Occupied: 15,020 Renter Occupied: 3,506 Median Home Price: $651,413 Median Rental Rate: $1,574 BUSINESS Total Employed: 28,841 Available Labor Force: 17,791 Unemployment Rate: 4.5377. EDUCATION Some College: 18.230 Associate Degree: 8.770 Bachelor's Degree: 32.01% Master's Degree: 11.31% Doctorate Degree: 2.07% City of Diamond Bar, California 22 FY 2017/18 Ad Packet Pg. 348 9 =j 0 4L Ll -Rik- -ell Packet Pg. 349 Introduction This Strategic Plan is a dynamic roadmap to help realize our community's future and will provide us with the tools to identify and evaluate City goals and align our strategic priorities into our vision - "Celebrating our Roots, Building a Thriving Future". This document is intended to be a concise tool for implementing the strategic priorities of the Diamond Bar City Council. The framework for this Strategic Plan was achieved by defining the City's vision statement and identifying broad -overarching goals, all of which can be aligned with categorized strategic priorities. City of Diamond Bar, California 24 FY 2017/18 A Packet Pg. 350 Vision Celebrating our Roots, Building a Thriving Future Goals Priorities Our vision is supported by three overarching goals Our goals are aligned with six strategic priorities. a Responsible Stewardship of Public Resources Open, Engaged & Responsive Government Safe, Sustainable & Healthy Community Together, the goals and priorities are intended to take initiatives, programs, and projects from vision to action. Specific and measurable departmental objectives will be incorporated in the Strategic Plan and each objective will have a target "Implementation Timeframe". Implementation strategies will be developed based on the City Council's adopted budget and in conjunction with departmental business plans. City of Diamond Bar, California 25 Community Livability Transparency Accountability Mobility Service FY 2017/18 A Packet Pg. 351 CITY OF DIAMOND BAR ONE VISION - THREE GM - Strategic Strategic PIan: 2017-2020 REPSONSIBLE STEWARDSHIP OF PUBLIC RESOURCES CITY MANAGER'S OFFICE 1 Develop and consider options to increase the City's Transient Occupancy Tax (TOT or "hotel room tax") rate. 2 Complete a long-term fiscal sustainability report with strategies to meet future community needs and associated maintenance, renovation, and improvement costs. 3 Develop quarterly financial reports to monitor budgetary performance. FINANCE 1 Implement a new budget development tool that will create efficiencies in the budget preparation process. 2 Create a new municipal budget document to modernize the formal presentation of the budget. 3 Complete the California Municipal Treasurers Investment Policy Certification program to demonstrate due diligence was performec on the City's Investment Policy. 4 Refine and update Finance policies to mirror the Government Finance Officers Association (GFOA) recommended best practices. INFORMATION SYSTEMS 1 Conduct review the City's software applications to maximize efficiency and performance for internal and external users. 2 Develop a long-term upgrade and replacement plan for the City's software applications. 3 Integrate departmental software applications with the City's finance system. Timeframe Priorities City of Diamond Bar, California 26 FY 2017/18 A Packet Pg. 352 CITY OF DIAMOND BAR ONE VISION - THREE Strategic Plan: 2017-2020 PARKS AND RECREATION 1 Update the Park, Athletic and Facility Use Policy. 2 Update the Diamond Bar Center Use Policy. PUBLIC WORKS 1 Complete an inventory/maintenance/replacement schedule for Parks & facility infrastructure. 2 Develop a fleet management/maintenance/replacement plan. 3 Return maintenance responsibilities to the five homeowner's associations in Lighting & Landscape Assessment District (LLAD) #41. City of Diamond Bar, California 27 FY 2017/18 A Packet Pg. 353 Timeframe OPEN, ENGAGED AND RESPONSIVE GOVERNMENT °° � Go U- U - CITY MANAGER'S OFFICE 1 Revise City e -newsletters and the Mayor's Corner to enhance the manner in which information is being presented. ■ 2 Complete the "Let's Talk Public Safety" meeting series, with invitations reaching all residential addresses. ■ 3 Develop plans for the next phase of public safety community meetings/events. ■ 4 Expand Restaurant Week to take place across multiple weekends. ■ ■ 5 Develop a Diamond Bar Day of Service event. I 6 Expand the scope of Mayor's Business Meetings offered to the community. ■ CITY CLERK'S OFFICE 1 Develop a records management plan that includes measurable goals for digitizing records across all City departments. ■ 2 Establish and expand online public document database to make commonly requested public documents more accessible (Council ■ & Commission documents, building permits, etc.). HUMAN RESOURCES AND RISK MANAGEMENT 1 Implement an employee performance management system that includes a revised evaluation process, form, tracking of employee ■ evaluations, training, and other improvements. 2 Expand employee training, leadership, and customer service training opportunities. ■ ■ 3 Conduct succession planning efforts to prepare for a transitioning workforce. ■ 4 Develop a City-wide volunteer program. ■ 5 Roll out an employee health and wellness initiative. ■ City of Diamond Bar, California 00 'riorifies U C U N } a Q :E Packet Pg. 354 ✓ Packet Pg. 354 City of Diamond Bar, California 29 FY 2017/18 A Packet Pg. 355 Timeframe Priorities OPEN, ENGAGED AND RESPONSIVE GOVERNMENT °° °% 2 n G a EQ Oj O— U U U_ U_ � O U 0, F Q O vi INFORMATION SYSTEMS 11 1 Develop an updated e -Government Strategic Plan that focuses on public service delivery through technology avenues. ■ ■ ✓ ✓ all 2 Develop a new Geographic Information System (GIS) Strategic Plan that will aide in effectively and methodically managing the ■ ✓ ✓ City's geospatial capabilities and tools. PARKS AND RECREATION 1capabilities and streamline online registration capabiltiesties a se overall online registrations. ■ ✓ 2 Develop a marketing plan to attract and increase weekday corporate/non-profit rentals. ■ ✓ 3 Conduct quarterly electronic customer service/satisfaction surveys of facility rental customers, and contract class participants. ■ ■ ■ ✓ ✓ 4 Conduct customer service/satisfaction surveys at the end of each youth and adult sports program. ■ ■ ■ ✓ ✓ ✓ City of Diamond Bar, California 29 FY 2017/18 A Packet Pg. 355 CITY OF DIAMOND BAR ONE VISION - THREE Strategic Plan: 2017-2020 OPEN, ENGAGED AND RESPONSIVE GOVERNMENT PUBLIC INFORMATION 1 Launch and market a redesigned City website. 2 Expand and improve the City's online presence by participating in various social media platforms and messaging in popular multimedia methods. 3 Leverage technological tools such as subscription -based text messaging and email or electronic newsletters in order to widen the reach of communication efforts and drive more visitors to the City website. 4 Establish a program where the City can solicit and gather regular input and feedback of community members regarding general programs, services and initiatives through online polls, print and electronic surveys, and phone or in-person interviews. 5 Develop an online -based business directory and resource program. 6 Create a mobile history display to be used at City events. 7 Develop a master calendar for each department (city-wide) for events, programs, and projects to assist with community engagement and outreach. 8 Develop a City-wide communications strategic plan and branding guide to ensure consistent messaging across all departments. 9 Centralize access to public records via an online transparency portal. Timeframe Priorities City of Diamond Bar, California 30 FY 2017/18 A Packet Pg. 356 SAFE, SUSTAINABLE AND HEALTHY COMMUNITY CITY MANAGER'S OFFICE 1 Attract and retain quality small businesses and national/regional credit tenants that diversify and increase the City's sales tax base. 2 Encourage participation in Neighborhood/ Business Watch groups and enhance communication to groups already in place. 3 Offer new and enhance existing programs to encourage and increase community recycling. 4 Maintain and enhance the City's emergency response readiness/preparedness through staff training/exercises/simulations, policy development and public education. 5 Develop Public Art program alternatives for Council consideration. COMMUNITY DEVELOPMENT ,"pdate the City's Development Code and Design Guidelines. 2 Secure a development agreement for a new hotel project. 3 Implement a system that allows for the electronic submission of permits. Update and adopt the City's General Plan - Creating a vision and blueprint for development through 2040 1 Draft recommended preferred plan and identify key goals 2 Prepare an administrative/public draft of the General Plan for review via community workshops. 3 Prepare final draft of the General Plan and Environmental Impact Report for publievie 4 Adopt the City's updated General Plan. City of Diamond Bar, California 31 Timeframe Priorities T U + 00 0• o E Q 00 C 0 U- U- U- � Q UJE vi Packet Pg. 357 ■ ✓ ✓ ✓ Packet Pg. 357 SAFE, SUSTAINABLE AND HEALTHY COMMUNITY PARKS AND RECREATION 1 Develop a parks facility inventory and maintenance plan. 2 Implement a "Healthy/Active Diamond Bar" program to encourage community health through an active lifestyle. 3 Complete construction of Larkstone Park and open facility to the public. 4 Develop uniform design guidelines for City park features. 5 Working with Walnut Valley Unified School District and Pomona Unified School District, expand access to athletic facilities, including gymnasiums and fields. IIAL PUBLIC WORKS 1 Develop a City Active Transportation Program to be implemented in coordination with surrounding jurisdictions. 2 Develop plans to incorporate the design features of the City-wide Streetscape Design Guidelines at other arterial intersections and City entry points. 3 Develop a strategy for addressing the sewer system ownership issue 4 Secure funding partners/sponsors to fund a "Quiet Zone" on the Metrolink train line at Lemon Avenue. 5Eva�luate alternative methods of transportation to enhance mobility throughout the City. 57/60 Confluence Project 1 Complete construction of the westbound SR -60 on-ramp from Grand Avenue (Phase One). 2 Complete construction of the westbound SR -60 off -ramp and auxiliary lane to Grand Avenue (Phase Two). 3 Complete design and begin construction of local improvements and streetscape enhancements at Grand/Golden Springs Intersection and Diamond Bar Golf Course frontage (Phase Three). 4 Complete local improvements at Grand/Golden Springs Intersection and Diamond Bar Golf Course frontage (Phase Three). 5 Continue advocacy efforts to accelerate construction funding for the 57/60 mainline improvements, bypass connections, and Grand Avenue bridge widening project (Phase Four). City of Diamond Bar, California 32 Timeframe Priorities T U + 0o a o } Q 00 C 0 U U_ U_ U_U Q JE vi ■ ✓ ✓ ■ ✓ ■ ■ ✓ ✓ ✓ ■ ■ ■ ✓ ✓ ✓ ■ ■ ■ ✓ ✓ ✓ FY 2017/18 A Packet Pg. 358 CITY OF DIAMOND BAR ONE VISION - THREE Strategic Plan: 2017-2020 City of Diamond Bar, California 33 FY 2017/18 A Packet Pg. 359 Timeframe Priorities T U T SAFE, SUSTAINABLE AND HEALTHY COMMUNITY °° 01 o T � } C �' 7 °- U- U- U- O U > U Q� U vi 6 Complete design engineering work for the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase Four). ■ ✓ ✓ ✓ 7 Complete construction of the 57/60 freeway mainline improvements, bypass connectors, and Grand Avenue bridge widening project (Phase Four). ■ ✓ ✓ ✓ 57/60 'Big Fix" Project 1 Complete feasibility study to determine the preferred and most effective options. ■ ✓ ✓ ✓ 2 Continue federal advocacy efforts necessary to secure funding. ■ ■ ■ ✓ ✓ ✓ Traffic Congestion Mitigation Strategies - City Arterial Streets 1 Adopt and implement a Complete Streets Policy on arterial roadways. ■ ✓ ✓ 2 Complete the adaptive traffic management system. ■ ✓ ✓ ✓ ✓ 3 Actively promote the Neighborhood Traffic Management Program (NT MP ■ ✓ ✓ ✓ ✓ 4 Advocate for regional transportation solutions that are equitable in the distribution of goods movement traffic. ■ ✓ ✓ ✓ ✓ Ir ir ir w 5 Actively oppose proposals that include a freight corridor on SR -60 or the San Jose Creek wash. ■ ✓ ✓ ✓ ✓ City of Diamond Bar, California 33 FY 2017/18 A Packet Pg. 359 GUIDE TO THE BUDGET 8.2.b Packet Pg. 360 WHAT IS THE BUDGET? 8.2.b The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of municipal services to be provided in the coming year and reflects strategic priorities set by the City Council. The City of Diamond Bar's budget is designed to serve five major purposes: �r 1. Definition ofop licy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. 2. Prepare the budget inconformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. 3. Utilization as an operations guide for administrative staff in the management and control of fiscal resources. 4. Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. 5. Illustration as a communications document for citizens who wish to understand the operations and costs of City services. City of Diamond Bar, California 35 FY 2017/18 A Packet Pg. 361 BASIS OF BUDGETING 8.2.b The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self - balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty five Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: • Legislative • Administration & Support • Public Safety • Community Development • Parks & Recreation • Public Works City of Diamond Bar, California 36 FY 2017/18 A Packet Pg. 362 BUDGET PROCESS SETTING PRIORITIES The City Council develops spending priorities as outlined in the City's adopted strategic plan forth e current fiscal year, BUDGET DEVELOPMENT City departments begin their budgeting by taking the most recently adopted budget and adjusting for anticipated needs and changes. This may entail new programs, major cost items or reductions in programs. The Capital Improvement Project list is also completed. INTERNAL BUDGET REVIEW All budgetary information is compiled by the Finance Department and presented to the City Manager. The City Manager then reviews and discusses the proposed budget with departmental management -this may result in recommended revisions or changes to arrive at a more balanced budget. BUDGET REVIEW A study session is held to discus. the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, the City Council takes into consideration any testimony from the public regarding the budget. BUDGET APPROVAL & ADOPTION Once the preliminary budget is fi nalized, it is thein presented to the City Council for approval and adoption. Once adopted, the budget is put into place for the new fiscal year on July 1- copies are printed and distributed to the City Council, city staff and made available to the public. BUDGET AMENDMENT PROCESS 8.2.b The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to ensure authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: - If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. - Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. - During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. City of Diamond Bar, California 37 FY 2017/18 A Packet Pg. 363 FUND STRUCTURE DESCRIPTIONS General Fund is the most versatile fund and is used to account for any legal budgetary purpose not accounted for elsewhere in the budget. Debt Service Funds are used to account for debt payments owed by the City. Capital Improvement Project Funds are used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds. Special Revenue Funds are used to account for certain funds, which are legally restricted to certain purposes. Internal Service Funds account for a department of a governmental agency, which provides services to other departments of the agency. The costs of all or a part of the operations and the provision of services are recovered through fees charged to the user departments. Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency for individuals, private organizations, other governments, and/or other funds. 8.2.b City of Diamond Bar, California 38 FY 2017/18 A Packet Pg. 364 FINANCIAL POLICIES 8.2.b The City's budget development is shaped by several financial and operational polices. These policies promote and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This section identifies some of the major short and long- term planning documents, financial and operational policies, and fiscal management tools that the City of Diamond Bar employs in order to guarantee fiscal and programmatic integrity and to guide the development of the City's budget. Annual Budget and Financial Reporting Policy The purpose of this policy is to ensure a balanced annual operating budget and reporting procedures to safeguard public funds and maximize resources available for use by the City in delivering programs and services. CAL Card Use Policy The City of Diamond Bar has joined the CAL Card program which is administered through the State General Services Division and US Bank. This program provides a mechanism for government agencies to provide purchasing cards to their employees to expedite purchases of goods and services. This policy sets forth policies and procedures for CAL Card usage. Compensation for City Commissioners/Committee Members The purpose of this policy is to establish compensation for attendance at Commission/ Committee Meetings for City Commissioners/Committee Members. Drawing Warrants and Checks Upon City Funds California State law requires the Mayor and City Clerk to execute and countersign all warrants and checks issued for payment from City funds. Government Code Section 37203 provides that the City Council may prescribe an alternative method for drawing warrants and checks. Through adoption of this Policy, the City Council established an alternative method to insure the timely drawing of warrants and checks upon City funds. Travel, Expense and Reimbursement Policy The City of Diamond Bar recognizes the value of attendance by City officials and employees at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the provisions of this policy and in compliance with California Government Code Sections 53232.2 and 53232.3. Fixed Asset Capitalization and Inventory Control Policy The purpose of this policy is to ensure adequate control and appropriate use of City fixed assets. The procedures are intended to define fixed assets and to establish guidelines for budgeting, purchasing and disposing fixed assets. This policy does not apply to infrastructure assets. City of Diamond Bar, California 39 FY 2017/18 Ad Packet Pg. 365 FINANCIAL POLICIES Anti -Fraud Policy 8.2.b To establish policy and procedures for clarifying acts that are considered to be fraudulent, describing the steps to be taken when fraud or other related dishonest activities are suspected, and providing procedures to follow in accounting for missing funds, restitution and recoveries. Cash Handling Policy The purpose of this policy is to safeguard public funds and also to maximize resources available for use by the City in delivering programs and services. These policies recognize the decentralized nature of the receipting and depositing process, while providing for standardized procedures. Fund Balance and Reserves Policy The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur for unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund balance also provides cash flow liquidity for the City's general operations. Capital Financing and Debt Management Policy The purpose of this policy is to provide guidelines for the City's utilization of capital financing and debt for capital improvement projects, property acquisition, and projects whose useful life will exceed the term of the financing. Unclaimed Funds Policy The purpose of this policy is to establish the proper disposition and accounting for unclaimed money in accordance with Government Code Sections 50050 through 50056. City of Diamond Bar, California 40 FY 2017/18 Ad Packet Pg. 366 FINANCIAL SUMMARIES 8.2.b Packet Pg. 367 EST. FUND BAL @ 6/30/17 Estimated Revenues Property Taxes Other Taxes State Subventions From Other Agencies Fines & Forfeitures Current Service Charges Use Of Money & Property Cost Reimbursements Transfers In Use of Reserves Total Revenue Expenditures by Function City Administration Administration & Support Public Safety Community Development Parks & Recreation Public Works Capital Projects Debt Service Internal Service Transfers Out CONSOLIDATED FINANCIAL SCHEDULE SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS 8.2.6 General Fund Special Funds Special Revenue Funds Capital Projects Fund Debt Service Internal Fund Service Funds Fiduciary Funds Total $ 21,525,508 $ 2,422,710 $ 4,787,332 $ 18,048 $ - $ 2,542,308 $ 161,868 $ 31,457,774 5,122,000 - 689,538 - - - - 5,811,538 7,802,100 - 9,135,494 - - - - 16,937,594 5,991,053 - - - - - - 5,991,053 225,000 - 8,372,134 615,000 - - - 9,212,134 438,000 - $ (7,761,097) 438,000 3,212,195 - 1,91 1,562 - - - - 5,123,757 1,320,150 32,000 73,850 - - 39,500 1,000 1,466,500 103,400 14,580 117,980 1,197,934 148,007 302,250 20,602,427 859,406 1,827,450 85,000 25,022,474 4,277,346 - 1,932,022 - - 549,700 - 6,759,068 $ 29,689,178 $ 194,587 $ 22,416,850 $ 21,217,427 $ 859,406 $ 2,416,650 $ 86,000 $ 76,880,098 $ 1,945,104 $ 15,000 $ - $ - $ - $ - $ - $ 1,960,104 4,062,016 14,580 350,000 - - - - 4,426,596 6,927,793 - 21,500 - - - - 6,949,293 1,844,395 702,003 130,002 - - - - 2,676,400 3,279,608 - 72,750 - - - - 3,352,358 5,338,138 - 3,844,281 - - - - 9,182,419 - - - 21,217,427 1,423,500 - 22,640,927 - - - - 859,406 - - 859,406 - - - - - 812,150 - 812,150 5,845,374 385,000 18,692,100 - - 100,000 - 25,022,474 Total Expenditures $ 29,242,428 $ 1,116,583 $ 23,110,633 $ 21,217,427 $ 859,406 $ 2,335,650 $ - $ 77,882,127 Use of Reserves $ 4,277,346 $ - $ 1,932,022 $ - $ - $ 549,700 $ - $ 6,759,068 EST. FUND BAL @ 6/30/18 $ 17,694,912 $ 1,500,714 $ 2,161,527 $ 18,048 $ - $ 2,073,608 $ 247,868 $ 23,696,677 Net Change In Fund Balance $ (3,830,596) $ (921,996) $ (2,625,805) $ - $ - $ (468,700) $ - $ (7,761,097) Percentage of Change -17.8% -38.06% -54.85% -18.44% -% -24.67% City of Diamond Bar, California 42 Packet Pg. 368 THREE YEAR CONSOLIDATED AND FUND FINANCIAL SCHEDULE 82.6 SUMMARY OF ESTIMATED FINANCIAL SOURCES & USES - ALL FUNDS (in Thousands of Dollars) City of Diamond Bar, California 43 FY 2017/18 A Packet Pg. 369 Governmental Funds Proprietary Funds Fiduciary Funds Total All Funds General Fund (1) MAP -21 Fund (1) CIP Fund (1) Non -Major Funds (2) Internal Service Funds OPEB Trust Fund 2016 2017 Est 2018 2016 2017 Est 2018 2016 2017 Est 2018 2016 2017 Est 2018 2016 2017 Est 2018 2016 2017 Est 2018 2016 2017 Est 2018 Actual Actual Budget Actual Actual Budget Actual Actual Budget Actual Actual Budget Actual Actual Budget Actual Actual Budget Actual Actual Budget Financial Sources Property Taxes $ 4,635 $ 4,829 $ 5,122 $ - $ - $ - $ - $ - $ - $ 683 $ 687 $ 689 $ - $ - $ - $ - $ - $ - $ 5,318 $ 5,516 $ 5,811 Other Taxes 8,265 7,923 7,802 - - 225 - - 3,979 3,910 8,911 - - - - - - 12,244 11,833 16,938 State Subventions 5,442 5,791 5,991 - - - - - - - - - - - - - 5,442 5,791 5,991 From Other Agencies 675 225 531 924 8,100 101 390 615 460 710 272 1,092 2,699 9,212 Fines & Forfeitures 471 435 438 - - - - - - - - - - - - - - 471 435 438 Current Service Charges 3,925 2,801 3,212 - - - - - - 2,458 1,515 1,912 - - - - - - 6,383 4,316 5,124 Use Of Money & Property 1,438 1,292 1,320 - - - - - - 117 130 106 32 39 40 - 2 1 1,587 1,463 1,466 Cost Reimbursements 143 155 104 - - - 549 11 15 9 - - - 701 166 119 Transfers In 1,199 1,193 1,198 4,832 4,607 20,602 1,770 1,167 1,310 711 584 1,827 85 85 85 8,597 7,636 25,022 Use of Reserves 1,869 658 4,277 520 2,568 1,932 172 282 550 2,561 3,508 6,759 Total Financial Sources $ 27,387 $ 25,752 $ 29,689 $ 531 $ 924 $ 8,325 $ 4,933 $ 4,997 $ 21,217 $ 10,536 $ 10,698 $ 15,147 $ 924 $ 905 $ 2,417 $ 85 $ 87 $ 86 $ 44,396 $ 43,363 $ 76,880 Financial Uses City Administration $ 1,671 $ 1,874 $ 1,945 $ $ - $ $ - $ - $ - $ 14 $ 15 $ 15 $ - $ - $ - $ - $ - $ - $ 1,685 $ 1,889 $ 1,960 Administration & Support 3,699 3,753 4,062 27 81 365 10 3,736 3,834 4,427 Public Safety 6,204 6,663 6,928 - - - - - - - 19 21 - - - - - - 6,204 6,682 6,949 Community Development 1,635 1,838 1,845 - - - - - - 72 436 832 - - - - - - 1,707 2,274 2,677 Parks & Recreation 4,184 3,041 3,280 - - - - - - - - 73 - - - - - - 4,184 3,041 3,353 Public Works 3,134 5,145 5,338 - - - - - - 3,614 4,124 3,844 - - - - - - 6,748 9,269 9,182 Capital Projects - - - - - - 4,844 4,997 21,217 - - - - - 1,424 - - - 4,844 4,997 22,641 Debt Service 847 857 859 847 857 859 Internal Service - - - - - - - - - - - 710 1,070 812 - - - 710 1,070 812 Transfers Out 3,750 2,051 5,845 1,455 - 8,325 - - - 3,402 5,426 10,752 - - 100 - - - 8,607 7,477 25,022 Total Financial Uses $ 24,277 $ 24,365 $ 29,243 $ 1,455 $ - $ 8,325 $ 4,844 $ 4,997 $ 21,217 $ 7,976 $ 10,958 $ 16,761 $ 710 $ 1,070 $ 2,336 $ 10 $ - $ - $ 39,272 $ 41,390 $ 77,882 Surplus (Deficit) $ 3,110 $ 1,387 $ 446 $ (924) $ 924 $ - $ 89 $ - $ - $ 2,560 $ (260) $ (1,614) $ 214 $ (165) $ 81 $ 75 $ 87 $ 86 $ 5,124 $ 1,973 $ (1,002 Fund Balance Beginning Balance $ 19,556 $ 20,797 $ 21,526 $ - $ (924) $ - $ (71) $ 18 $ 18 $ 7,998 $ 10,038 $ 7,210 $ 2,947 $ 2,989 $ 2,542 $ - $ 75 $ 162 $ 30,430 $ 32,993 $ 31,458 Surplus (Deficit) 3,110 1,387 446 (924) 924 - 89 - - 2,560 (260) (1,614) 214 (165) 81 75 87 86 5,124 1,973 (1,002) Use of Reserves (1,869) (658) (4,277) - (520) (2,568) (1,932) (172) (282) (550) (2,561) (3,508) (6,759) Ending Balance 20,797 21,526 17,695 (924) 18 18 18 10,038 7,210 3,664 2,989 2,542 2,073 75 162 248 32,993 31,458 23,697 Change in Balance $ 1,241 $ 729 $ (3,831) $ (924) $ 924 $ - $ 89 $ - $ - $ 2,040 $ (2,828) $ (3,546) $ 42 $ (447) $ (469) $ 75 $ 87 $ 86 $ 2,563 $ (1,535) $ (7,761) %Change 6.35% 3.51% -17.80% 100.00% -100.00% 0.00% 125.35% 0.00% 0.00% 1 25.51% -28.17% -49.18% 1.43% -14.95% -18.45% 100.00% 116.00% 53.09% 8.42% -4.65% -24.67% City of Diamond Bar, California 43 FY 2017/18 A Packet Pg. 369 FUND BALANCE WHAT IS FUND BALANCE? 8.2.b Fund balance reflects the net financial resources of a fund - in other words, assets minus liabilities - in simpler terms, dollars available to spend. If some of the funds' resources are not available to spend, this would be indicated by "restricting" or "reserving" a portion of fund balance. The Governmental Accounting Standards Board (GASB) Statement Number 54, Fund Balance Reporting and Governmental Fund Type Definitions, is effective for fiscal years beginning after June 15, 2010. The objective of the statement is to improve the usefulness and understandability of governmental fund balance information. The statement provides clearly defined categories of fund balance to make the nature and extent of the constraints placed on a government's fund balance more transparent. GASB 54 classifications of fund balance are as follows: Nonspendable - The net current financial resources that cannot be spent because they are either not in spendable form or are legally or contractually required to be maintained intact. Generally, not in spendable form means that an item is not expected to be converted to cash. Examples include inventory, prepaid amounts, long-term amounts of loans and notes receivable and property acquired for resale. • Restricted - The portion of fund balance on which constraints have been placed by creditors, grantors, contributors, laws or regulations of other governments, constitutional provisions or enabling legislation. • Committed - The portion of fund balance that can only be used for specific purposes pursuant to constraints imposed by formal action of the highest level of decision-making authority i.e. the City Council. These amounts cannot be used for any other purpose unless the City Council removes or changes the specified use by taking the same action it employed to previously commit the amounts. • Assigned -The portion of fund balance that is intended to be used for specific purposes, but is neither restricted nor committed. Such intent needs to be established at either the highest level of decision-making i.e. City Council or by an official designated for that purpose i.e. City Manager and/or Finance Director. • Unassigned - The portion of fund balance that represents amounts that are not nonspendable, restricted, committed or assigned to specific purposes. The General Fund is the only fund that should report this category of fund balance. The City will strive to maintain an unassigned fund balance of 3 months of the budgeted operational expenditures in the City's General Fund. The purpose of this unassigned balance is to alleviate significant unanticipated budget shortfalls and to ensure the orderly provisions of services to citizens. GASB 54 classification is only required for governmental funds. Therefore, no presentation is included on Internal Service Funds or Agency Funds - those balances are restricted by their individual purposes 100%. City of Diamond Bar, California 44 FY 2017/18 Ad Packet Pg. 370 FUND BALANCE 8.2.6 Fund # Fund Title FB Reserves @ 06/30/17 Resources Revenues Transfers In Total Resources Uses Expenditures Transfers Out FB Reserves @06/30/18 % Change in FB Reserves Explanation of Change in FB Reserves Greater Than 10% GF Reserves are being used primarily for CIP projects 001 General Fund $ 21,525,508 $24,213,898 $ 1,197,934 $ 46,937,340 $ 23,397,054 $ 5,845,374 $ 17,694,912 -17.8% and other Council approved uses of reserves 011 Com Organization Support Fund - - 15,000 15,000 15,000 - - -% 012 Law Enforcement Reserve Fund 1,017,868 13,000 - 1,030,868 - - 1,030,868 1.3% 015 General Plan Revision Fund 658,996 10,000 33,007 702,003 702,003 - - -100.0% Money set aside for GP will be expended 018 Technology Reserve Fund 303,000 3,000 100,000 406,000 - 300,000 106,000 -65.0% Money set aside for new systems will be expended 020 OPEB Reserve Fund 442,846 20,580 - 463,426 99,580 - 363,846 -17.8% Reserves are being invested into OPEB Trust 109 Measure R Fund - 672,576 - 672,576 - 672,576 - -% 110 Measure R Fund 670,868 666,812 - 1,337,680 - 1,337,000 680 -99.9% Reserves are being used for CIP projects 111 Gas Tax Fund - 1,602,566 - 1,602,566 - 1,602,382 184 -% 112 Prop A - Transit Fund 76,594 2,143,982 - 2,220,576 1,907,360 170,000 143,216 87.0% Reserves are being built up for future projects 113 Prop C - Transit Fund 688,435 887,398 - 1,575,833 562,665 914,035 99,133 -85.6% Reserves are being used for CIP projects 114 MAP -21 Fund 143 8,324,859 - 8,325,002 - 8,324,859 143 0.0% 115 Integrated Waste Mgt Fund 1,057,885 556,000 - 1,613,885 660,995 30,000 922,890 -12.8% Reserves are being used for expanded programs 116 Traffic Mitigation Fund 943,606 176,562 - 1,120,168 - 818,225 301,943 -68.0% Reserves are being used for CIP projects 117 Sewer Mitigation Fund 111,006 1,500 - 112,506 - 109,000 3,506 -96.8% Reserves are being used for CIP projects 118 Air Quality Improvement Fd 167,470 73,000 - 240,470 10,000 228,970 1,500 -99.1% Reserves are being used for CIP projects 119 SB821 Trails (TDA) 36,901 37,000 - 73,901 - 73,901 - -100.0% Reserves are being used for CIP projects 120 MTA Grants Fund - 3,477,094 - 3,477,094 - 3,477,094 - -% 121 Waste Hauler Fund (649) 129,000 - 128,351 - 128,000 351 -154.1% Reserves are being used for CIP projects 122 Park Fees (Quimby) Fd 448,629 2,500 - 451,129 - 274,560 176,569 -60.6% Reserves are being used for CIP projects 123 Prop A - Safe Neighborhood Pks Fd - 35,000 - 35,000 - 35,000 - -% 124 Park & Facility Development Fd 85,923 2,000 - 87,923 - 55,000 32,923 -61.7% Reserves are being used for CIP projects 125 Community Dev Block Grant Fd - 468,566 - 468,566 130,002 338,564 - -% 126 Citizens Option for Public Sfty Fd 194,011 102,400 - 296,411 11,500 102,934 181,977 -6.2% 128 CA Law Enforcement Eq Fund 20,344 250 - 20,594 10,000 - 10,594 -47.9% We no longer receive this funding source 135 PEG Fees Fund 196,599 103,000 - 299,599 50,000 - 249,599 27.0% The annual allocation is more that expenses this year 138 Landscape Maint Dist -38 - 272,145 157,154 429,299 429,299 - - -% 139 Landscape Maint Dist - 39 43,223 295,236 33,257 371,716 371,716 - - -100.0% Reserves are being used for maintenance 141 Landscape Maint Dist -41 - 122,157 111,839 233,996 233,996 - - -% 160 Used Oil Grant 15,071 15,800 - 30,871 16,700 - 14,171 -6.0% 161 Beverage Recycling Grant 31,273 15,175 - 46,448 24,300 - 22,148 -29.2% Reserves are being used for expanded programs 250 Capital Improvement Project Fd 18,048 615,000 20,602,427 21,235,475 21,217,427 - 18,048 0.0% 370 Debt Service Fund - - 859,406 859,406 859,406 - - -% 510 Self Insurance Fund 1,000,000 8,500 538,950 1,547,450 547,450 - 1,000,000 0.0% 520 Vehicle Maint & Replacement Fund 606,692 8,000 - 614,692 240,000 - 374,692 -38.2% No transfer in this FY so expenses are funded w/reserves 530 Equipment Maint & Repl Fd 505,597 5,000 1,288,500 1,799,097 1,438,500 - 360,597 -28.7% Reduction in reserves is due to depreciation expense 540 Building Facility & Maint Fund 430,019 18,000 - 448,019 9,700 100,000 338,319 -21.3% No transfer in this FY so expenses are funded w/reserves 620 OPEB Trust Fund 161,868 1,000 85,000 247,868 - - 247,868 53.1% Contribution being made from OPEB Reserve Fund Grand Totals $ 31,457,774 $45,098,556 $25,022,474 $ 101,578,804 $ 52,944,653 $ 24,937,474 $ 23,696,677 City of Diamond Bar, California 45 FY 2017/18 A packet pg. 371 REVENUE OVERVIEW 8.2.b Packet Pg. 372 GENERAL FUND REVENUE OVERVIEW 8.2.6 Subventions - State 31340 Homeowners Exemption $ FY 15/16 $ FY 16/17 $ FY 16/17 $ FY 17/18 31700 Motor Vehicle in Lieu (VLF) $ 450,164 $ Actual 503,196 $ Adjusted 34120 Projected 103,226 Adopted Property Taxes 34130 5,388,278 92,137 5,731,852 72,667 5,731,852 34140 5,960,553 30010 Current Secured $ 4,318,667 $ 4,505,700 $ 4,540,000 $ 4,802,000 30020 Current Unsecured $ 177,685 $ 182,000 $ 182,000 $ 185,000 30050 Supplemental Roll 34310 129,744 28,518 101,530 32,738 105,000 34350 122,000 30100 Prior Year Property Tax - (9,377) 450,000 (10,000) 675,000 (15,000) 225,000 (10,000) 30200 Misc. Property Taxes - 493 450,000 2,000 675,000 500 225,000 1,000 30250 Interest Penalties & Delinquencies 17,467 20,000 17,000 32150 22,000 $ Total Property Taxes $ 4,634,679 $ 4,801,230 $ 4,829,500 $ 5,122,000 Other Taxes 14,387 17,000 17,000 18,000 32210 31010 Sales Tax $ 4,506,938 $ 4,907,000 $ 5,237,800 $ 5,162,100 31011 Sales Tax Compensation Fund 212,144 906,885 200,000 - 200,000 - 200,000 - 31200 Transient Occupancy Tax 11,200 994,476 10,000 950,000 10,000 975,000 10,000 950,000 31210 Franchise Tax 24,500 1,431,513 20,000 1,430,000 18,000 1,410,000 20,000 1,390,000 31250 Property Transfer Tax 470,722 425,129 422,000 300,000 435,000 300,000 438,000 300,000 Total Other Taxes $ 8,264,940 $ 7,587,000 $ 7,922,800 $ 7,802,100 Subventions - State 31340 Homeowners Exemption $ 30,461 $ 33,300 $ 33,300 $ 30,500 31700 Motor Vehicle in Lieu (VLF) $ 450,164 $ 22,865 503,196 $ 25,571 34120 25,571 103,226 - 31701 VLF - Property Tax in Lieu 34130 5,388,278 92,137 5,731,852 72,667 5,731,852 34140 5,960,553 31860 Traffic Signal Maintenance 38,393 783 34200 - 103,897 - 98,034 - 34250 Total Subventions - State $ 5,442,386 $ 5,790,723 $ 5,790,723 $ 5,991,053 From Other Agencies 544,557 34310 Plan Retention Fee 28,518 18,826 32,738 27,829 34350 31900 Intergovt Revenue - Other Cities $ - $ 450,000 $ 675,000 $ 225,000 1,901 Total From Other Agencies $ - $ 450,000 $ 675,000 $ 225,000 Fines & Forfeitures 1,469,171 $ 1,248,885 32150 Vehicle Code Fines $ 196,568 $ 170,000 $ 185,000 $ 185,000 32200 General Fines 14,387 17,000 17,000 18,000 32210 Municipal Code Fines 11,923 5,000 5,000 5,000 32230 Parking Fines 212,144 200,000 200,000 200,000 32250 Vehicle Impound Fees 11,200 10,000 10,000 10,000 32270 False Alarm Fees 24,500 20,000 18,000 20,000 Total Fines & Forfeitures $ 470,722 $ 422,000 $ 435,000 $ 438,000 Current Service Charges Building Fees: 34110 Building Permits $ 450,164 $ 451,516 $ 503,196 $ 427,744 34120 Plumbing Permits 103,226 52,327 66,362 56,412 34130 Electrical Permits 92,137 55,938 72,667 61,780 34140 Mechanical Permits 46,045 36,336 38,393 32,636 34200 Permit Issuance Fee 103,897 63,108 98,034 83,334 34250 Inspection Fees 37,486 6,789 9,279 7,888 34300 Plan Check Fees 421,120 540,230 640,614 544,557 34310 Plan Retention Fee 28,518 18,826 32,738 27,829 34350 SMTP Fees 5,563 5,293 5,652 4,804 34355 Building Standards Adm Fee 2,177 1,830 2,236 1,901 34415 Waste Reduction Fees 903 - - - Sub -Total $ 1,291,235 $ 1,232,193 $ 1,469,171 $ 1,248,885 City of Diamond Bar, California 47 FY 2017/18 A Packet Pg. 373 GENERAL FUND REVENUE OVERVIEW 8.2.6 City of Diamond Bar, California 48 FY 2017/18 A Packet Pg. 374 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted Planning Fees: 34430 Current Planning Fees $ 152,173 $ 200,000 $ 200,000 $ 200,000 34435 Planning Admin Fees 3,207 - 200 - 34550 Developer Fees 423,385 25,000 - - 34552 Willow Heights Developer Fees 705,000 - - - 34554 Willow Heights Park Impr Fees 180,769 - 136,500 - 34556 South Pointe Developer Fees - 250,000 - 500,000 34560 Business License Fees 20,186 18,000 18,000 20,000 34561 Business License Late Fees 3,200 3,000 2,000 2,000 34562 Business License -SB1186 702 1,800 1,800 2,000 Sub -Total $ 1,488,623 $ 497,800 $ 358,500 $ 724,000 Engineering Fees: 34610 Engr - Plan Check Fees $ 84,796 $ 30,000 $ 43,000 $ 40,000 34620 Engr - Address Change Fee 2,526 2,500 2,500 2,500 34630 Engr - Encroachment Fees 85,503 60,000 60,000 50,000 34640 Engr - Inspections Fees 68,459 180,000 15,000 180,000 34650 Soils/Traffic/Misc Engring Fees 35,333 20,000 20,000 25,000 34662 Waste Hauler Fees 90,934 92,780 92,780 190,000 34665 Industrial Waste Fees 36,040 30,000 30,000 30,000 Sub -Total $ 403,591 $ 415,280 $ 263,280 $ 517,500 Recreation Fees: 34720 Community Activities $ 64,157 $ 71,745 $ 60,000 $ 60,250 34730 Senior Activities 44,115 52,680 50,000 57,580 34740 Athletics 88,185 97,079 90,000 101,960 34760 Fee Programs 176,170 243,028 250,000 242,020 34780 Contract Classes 272,488 275,000 260,000 260,000 34800 Special Event Fees 96,555 - - - Sub -Total $ 741,669 $ 739,532 $ 710,000 $ 721,810 Total Current Service Charges $ 3,925,118 $ 2,884,805 $ 2,800,951 $ 3,212,195 Use of Money and Property Misc Use of Money & Property 36600 Returned Check Charges $ 71 $ 150 $ 150 $ 150 36630 Sale of Fixed Assets - 500 - - 36637 Film Permits 4,083 3,000 - 2,500 36660 Donations - - 3,650 4,000 36900 Miscellaneous Revenue 10,757 8,000 10,000 10,000 Sub -Total $ 14,910 $ 11,650 $ 13,800 $ 16,650 Investments 36100 Investment Earnings $ 236,896 $ 270,000 $ 300,000 $ 325,000 36110 Unrealized Gain/(Loss) on Invests 229,072 36120 Gain/Loss On Sale of Investments 10,480 5,000 6,000 5,000 Sub -Total $ 476,448 $ 275,000 $ 306,000 $ 330,000 City of Diamond Bar, California 48 FY 2017/18 A Packet Pg. 374 GENERAL FUND REVENUE OVERVIEW Rents & Concessions 36610 Rents & Concessions 36615 DB Center Rental 36618 Facility Security 36620 Heritage Pk Bldg Rental 36625 Parks & Fields Rental Projected Sub -Total Taxable Sales 36640 City Store Sales 36650 Sale of Printed Material Sub -Total Property Damage 36800 Property Damage - Pub Wks 36810 Property Damage - Parks 167,000 Sub -Total 147,000 Total Use of Money and Property Cost Reimbursements 36950 Cost Reimbursements 700,000 Total Cost Reimbursements Transfers In -Other Funds: 39012 Transfer In - Law Enforcement Fund 391 1 1 Transfer In - Gas Tax Fund 39115 Transfer In - Int. Waste Mgt. Fd 39116 Transfer In - Traffic Mitigation Fund 39123 Transfer In - Safe Parks Fd 39126 Transfer In - COPS Fund 25,000 Total Transfers In -Other Funds Fund Balance Reserves 16,000 Use of Fund Balance Reserves GENERAL FUND TOTAL 8.2.6 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 184,979 $ 176,000 $ 167,000 $ 147,000 695,056 670,000 700,000 730,000 26,981 27,500 30,000 30,000 21,657 20,000 25,000 25,000 14,471 16,000 16,000 16,000 $ 943,144 $ 909,500 $ 938,000 $ 948,000 $ 431 $ - $ 30 $ - 2,457 4,000 4,000 2,500 $ 2,888 $ 4,000 $ 4,030 $ 2,500 $ 338 $ 21,701 $ 25,000 $ 15,000 111 8,000 5,000 8,000 $ 449 $ 29,701 $ 30,000 $ 23,000 $ 1,437,839 $ 1,229,851 $ 1,291,830 $ 1,320,150 $ 143,342 $ 155,000 $ 155,000 $ 103,400 $ 143,342 $ 155,000 $ 155,000 $ 103,400 $ - $ 290,000 $ - $ - 998,826 902,202 906,012 1,030,000 60,066 112,220 112,220 30,000 9,195 - - - 43,145 40,900 82,388 35,000 87,783 92,935 92,935 102,934 $ 1,199,015 $ 1,438,257 $ 1,193,555 $ 1,197,934 $ 1,869,283 $ 1,974,750 $ 657,838 $ 4,277,346 $ 27,387,325 $ 26,733,616 $ 25,752,197 $ 29,689,178 City of Diamond Bar, California 49 FY 2017/18 A Packet Pg. 375 FY 2017/18 GENERAL FUND RESOURCES Fund Balance Reserves 4,277,346 1 a A01 - Transfers In -Other Funds: 1,197, 934 4.0% Cost Reimbursements 103,400 0.3% Use of Money and Property 1,320,150 4.4% Current Service Charges 3,212,195 10.8% Fines & Forfeitures 438,000 1.5% From Other Agencies 225,000 0.8% City of Diamond Bar, California Property Taxes 5,122,000 Subventions - State 5,991,053 20.20 Total Resources: $29,689,178 50 8.2.6 Other Taxes 7,802,100 26.3% FY 2017/18 A Packet Pg. 376 EXPENDITURE OVERVIEW 8.2.b Packet Pg. 377 FY 2017/18 GENERAL FUND APPROPRIATIONS Personnel Operating Professional Contract Capital Department Services Supplies Expenditures Services Services Outlay Transfers Total Percentage Community Administration City Council $ 135,747 $ 500 $ 41,150 $ - $ - $ - $ - $ 177,397 0.61% City Attorney - - - 230,000 - - - 230,000 0.79% City Manager/Clerk 986,487 23,500 225,720 301,000 - 1,000 - 1,537,707 5.26% Finance 560,205 4,000 42,250 151,450 - - - 757,905 2.59% Human Resources 359,385 3,000 44,290 2,000 - - - 408,675 1.40% Safety Program 13,000 5,500 9,000 27,500 0.09% Information Systems 513,190 29,300 437,550 156,000 28,000 43,300 - 1,207,340 4.13% Civic Center 89,625 41,500 399,936 1,500 - 2,000 - 534,561 1.83% Public Information 355,810 37,750 228,545 1 1 1,150 30,945 764,200 2.61% Economic Development 117,835 - 2,000 230,000 12,000 - - 361,835 1.24% Law Enforcement - 5,000 18,500 - 6,636,093 - - 6,659,593 22.77% Community Volunteer Patrol - 1,000 5,000 - - - - 6,000 0.02% Fire - - - - 7,500 7,500 - 15,000 0.05% Animal Control - - - - 174,500 - - 174,500 0.60% Emergency Preparedness - 20,000 20,700 32,000 - - - 72,700 0.25% Transfers Out - - - - - - 5,845,374 5,845,374 19.99% Community Development Planning 607,375 3,000 25,900 35,500 - 1,000 - 672,775 2.30% Building and Safety 136,650 3,200 5,700 - 701,000 - - 846,550 2.89% Neighborhood Improvement 272,920 650 10,900 - 40,600 - - 325,070 1.11 % Parks & Recreation - Admin - - 2,600 5,440 - - - 8,040 0.03% Diamond Bar Center 633,125 75,700 220,220 7,200 155,080 112,200 - 1,203,525 4.12% Recreation Services 1,217,800 136,262 301,046 2,700 410,235 - - 2,068,043 7.07% Public Works -Admin 440,815 5,000 124,300 289,500 30,000 - - 889,615 3.04% Engineering 194,830 - 4,250 - 705,400 - - 904,480 3.09% Road Maintenance 396,430 83,500 10,000 115,000 1,255,000 - - 1,859,930 6.36% Parks & Facilities Maintenance 398,400 42,000 435,775 - 420,478 60,000 - 1,356,653 4.64% Landscape Maintenance - - - - 327,460 - - 327,460 1.12% GENERAL FUND TOTAL $ 7,416,629 $ 527,862 $ 2,611,832 $ 1,679,440 $10,934,291 $ 227,000 $ 5,845,374 $29,242,428 100.00% Percentage of Total 25.36% 1.81% 8.93% 5.74% 37.39% 0.78% 19.99% 100.00% City of Diamond Bar, California 52 FY 2017/18 A Packet Pg. 378 FY 2017/18 GENERAL FUND APPROPRIATIONS Public Works 5,338,138 18.3% Parks & Recreation 3,279,608 11.2% City of Diamond Bar, California Com Develor_______ 1,844,395 6.3% Transfers Out 5,845,374 20.0% Public Safety 6,927,793 23.7% Total Appropriations: $29,242,428 53 8.2.b City Administration 1,945,104 6.7% Administration & Support 4,062,016 13.9% FY 2017/18 A Packet Pg. 379 CITY ADMINISTRATION ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4010 through 001-4030 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES $ 917,627 $ 1,036,677 $ 1,015,660 $ 1,122,234 SUPPLIES 2,367 26,000 26,000 24,000 OPERATING EXPENDITURES 255,535 321,290 291,090 266,870 PROFESSIONAL SERVICES 495,714 541,309 541,309 531,000 DEPARTMENT TOTAL $ 1,671,243 $ 1,925,276 $ 1,874,059 $ 1,945,104 DEPARTMENT INCLUDES: 4010 City Council $ 177,397 4020 City Attorney 230,000 4020 City Manager/City Clerk's Office 1,534,207 Total Department Expenditures $ 1,945,104 FY 17/18 Adopted Expenditures City AttornPv 230,C 11. City Council 177,397 9.1 City Manager/ City Clerk's Office 1,534,207 79.0% 8.2.b City of Diamond Bar, California 54 FY 2017/18 A Packet Pg. 380 CITY COUNCIL DIVISION NO. 4010 8.2.b The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council sets policy and establishes quality of municipal services for the community by determining service levels and revenue obligations through the adoption of an annual budget, authorizing City contracts and expenditures, and adopting necessary regulatory measures. Council members represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. I&I", I I L City of Diamond Bar, California 11 55 FY 2017/18 A Packet Pg. 381 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Benefit Allotment 42320 Total Personnel SUPPLIES CITY COUNCIL FY 15/16 Actual $ 46,414 $ 2,602 5,538 14 3,467 73,450 $ 131,485 $ 41200 Operating Supplies $ 3,000 Total Supplies $ OPERATING EXPENDITURES 42112 Photography $ 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training Total Operating Expenditures $ DIVISION TOTAL $ 315 $ 315 $ 462 $ 2,638 1,113 958 10,821 17,283 33,275 $ 165,075 $ 8.2.6 City DEPARTMENT: Administration DIVISION: City Council ORGANIZATION #: 001-4010 FY 16/17 Adjusted 44,760 $ 5,929 5,691 358 2,630 75,000 134,368 $ 500 $ 500 $ 750 $ 2,700 2,000 500 200 1,000 16,000 18,000 41,150 $ 176,018 $ FY 16/17 FY 17/18 Projected Adopted 44,760 $ 44,760 3,000 6,010 5,700 5,318 - 358 3,000 1,301 75,000 78,000 131,460 $ 135,747 500 $ 500 500 $ 500 750 $ 2,700 2,000 500 1,000 12,000 18,000 36,950 $ 168,910 $ 750 2,700 2,000 500 200 1,000 16,000 18,000 41,150 177,397 City of Diamond Bar, California 56 FY 2017/18 A Packet Pg. 382 CITY ATTORNEY DIVISION NO. 4020 8.2.b The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements, and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City periodically has the need for legal service related to personnel issues and code enforcement prosecution. The budgets for these services are contained within this Division. Under special legal circumstances, the City may be required or choose to contract with another firm. Services required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues related to code enforcement. W City of Diamond Bar, California 57 FY 2017/18 A Packet Pg. 383 CITY ATTORNEY FY 15/16 FY 16/17 Actual Adjusted PROFESSIONAL SERVICES City DEPARTMENT: Administration DIVISION: City Attorney ORGANIZATION #: 001-4020 44020 Prof Svcs - General Legal $ 114,871 $ 140,000 $ 44021 Prof Svcs - Special Legal 5,385 15,000 44023 Prof Svcs - Sp Lgl Code Enf 98,994 75,000 Total Personnel $ 219,250 $ 230,000 $ DIVISION TOTAL $ 219,250 $ 230,000 $ FY 16/17 FY 17/18 Projected Adopted 140,000 $ 140,000 15,000 15,000 75,000 75,000 230,000 $ 230,000 230,000 $ 230,000 8.2.b City of Diamond Bar, California 58 FY 2017/18 A Packet Pg. 384 CITY MANAGER / CITY CLERK DIVISION NO. 4030 8.2.b The City Manager/City Clerk's Office budget provides administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel and establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally, the City Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. City of Diamond Bar, California 59 FY 2017/18 A Packet Pg. 385 CITY MANAGER / CITY CLERK City DEPARTMENT: Administration City Manager/ DIVISION: Clerk ORGANIZATION #: 001-4030 8.2.6 OPERATING EXPENDITURES FY 15/16 FY 16/17 FY 16/17 FY 17/18 Printing $ - Actual 11,000 Adjusted 11,000 Projected 11,000 Adopted PERSONNEL SERVICES 20 2,000 2,000 2,500 40010 Salaries $ 572,183 $ 638,163 $ 639,500 $ 702,500 40020 Over -Time Wages 270 1,000 500 1,000 40030 Part Time Wages 20,922 36,885 20,000 36,875 40070 City Paid Benefits 5,367 7,336 6,500 7,592 40080 Retirement 97,535 115,038 114,000 126,500 40083 Worker's Comp. Exp. 5,671 10,061 6,000 10,360 40084 Short/Long Term Disability 2,789 3,692 3,300 3,890 40085 Medicare 10,470 9,580 11,400 13,530 40090 Benefit Allotment 70,935 80,554 83,000 84,240 42325 Total Personnel $ 786,142 $ 902,309 $ 884,200 $ 986,487 SUPPLIES Travel -Conferences 15,471 12,000 12,000 13,500 41200 Operating Supplies $ 2,052 $ 18,000 $ 18,000 $ 18,000 41300 Small Tools & Equipment - 500 500 500 41400 Promotional Supplies - 7,000 7,000 5,000 Total Supplies $ 2,052 $ 25,500 $ 25,500 $ 23,500 OPERATING EXPENDITURES 42110 Printing $ - $ 11,000 $ 11,000 $ 11,000 42113 Engraving Services 20 2,000 2,000 2,500 42115 Advertising 6,635 17,500 17,500 17,500 42120 Postage - 47,000 47,000 30,000 42124 Technology 3,000 4,500 4,500 4,500 42125 Telephone 978 1,100 1,100 1,100 42130 Rental/Lease of Equipment - 500 500 500 42140 Rental/Lease of Real - 52,000 52,000 52,680 42200 PE i} Lnt Maintenance - - - 500 42315 Membership & Dues 720 40,100 40,100 40,000 42320 Publications 7,696 9,000 9,000 9,000 42325 Meetings 2,043 5,000 5,000 5,000 42330 Travel -Conferences 15,471 12,000 12,000 13,500 42335 Travel -Mileage & Auto Allow 10,501 10,440 10,440 10,440 42340 Education & Training 425 2,000 2,000 2,000 42390 Elections 174,771 66,000 40,000 22,000 Total Operating Expenditures $ 222,260 $ 280,140 $ 254,140 $ 222,220 PROFESSIONAL SERVICES 44000 Professional Services $ 276,464 $ 311,309 $ 311,309 $ 301,000 Total Professional Svcs. $ 276,464 $ 311,309 $ 311,309 $ 301,000 CAPITAL OUTLAY 46220 Furniture $ - $ - $ - $ 1,000 Total Capital Outlay $ - $ - $ - $ 1,000 DIVISION TOTAL $ 1,286,917 1 $ 1,519,258 $ 1,475,149 $ 1,534,207 City of Diamond Bar, California 60 FY 2017/18 A Packet Pg. 386 ADMINISTRATION & SUPPORT ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4050 through 001-4096 8.2.6 DEPARTMENT INCLUDES: 4050 FY 15/16 FY 16/17 FY 16/17 FY 17/18 408,675 Actual Adjusted Projected Adopted PERSONNEL SERVICES $ 1,799,620 $ 1,857,277 $ 1,744,040 $ 1,996,050 SUPPLIES 119,559 114,100 105,300 128,550 OPERATING EXPENDITURES 1,077,495 1,117,985 1,091,140 1,160,071 PROFESSIONAL SERVICES 405,130 839,821 627,511 661,100 CONTRACT SERVICES 28,150 59,500 51,500 70,945 CAPITAL OUTLAY 148,900 141,293 133,353 45,300 DEPARTMENT TOTAL $ 3,578,854 $ 4,129,976 $ 3,752,844 $ 4,062,016 DEPARTMENT INCLUDES: 4050 Finance $ 757,905 4060 Human Resources 408,675 4065 Safety Program 27,500 4070 Information Systems 1,207,340 4093 Civic Center 534,561 4095 Public Information 764,200 4096 Economic Development 361,835 Total Department Expenditures $ 4,062,016 FY 17/18 Adopted Expenditures Public Information Economic Development 764,200 361,835 Civic Center 534,561 13.2% Information S 1,207,340 29.70 Finance 757,905 18.77o y Program 2/,5u0 Human Resources 0.7% 408,675 10.1% City of Diamond Bar, California 61 FY 2017/18 A Packet Pg. 387 FINANCE DIVISION NO. 4050 8.2.b The Finance Division administers the financial affairs of the City of Diamond Bar. The department manages the City's revenues, expenditures, budget, investments, purchasing, accounting and transit activities. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, banking services, issuance of Metrolink train and Foothill Transit bus passes, budget preparation, audits, financial reporting, issuance and management of City debt and financial administration of grants. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. 08 6 zZ SQA b`� �717 j`.1Z 9;2..9 -p6.•'�Qg �3 1,�"i4��1 69 3 ,� Z�a,n9 g� ? gi "X4 1013- 70 =fi g 6 g 1 �pS d( . S, as City of Diamond Bar, California 62 FY 2017/18 A Packet Pg. 388 FINANCE 8.2.6 DEPARTMENT: DIVISION: ORGANIZATION #: Admin & Support Finance 001-4050 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 403,539 $ 389,536 $ 398,000 $ 400,900 40020 Over -Time Wages 103 1,000 500 1,000 40070 City Paid Benefits 5,041 5,485 5,100 5,380 40080 Retirement 69,750 73,174 72,000 78,560 40083 Worker's Comp. Exp. 3,384 3,080 3,100 3,170 40084 Short/Long Term Disability 2,146 2,349 2,200 2,415 40085 Medicare 6,279 6,096 6,300 6,390 40090 Benefit Allotment 62,276 59,958 64,500 62,390 Total Personnel $ 552,518 $ 540,678 $ 551,700 $ 560,205 SUPPLIES 41200 Operating Supplies $ 1,805 $ 3,000 $ 3,000 $ 3,000 41300 Small Tools & Equipment - 1,000 500 1,000 Total Supplies $ 1,805 $ 4,000 $ 3,500 $ 4,000 OPERATING EXPENDITURES 42110 Printing $ 3,068 $ 3,850 $ 3,850 $ 3,700 42124 Technology 1,200 1,200 1,200 1,200 42128 Banking Charges - 19,000 17,000 21,000 42200 Equipment Maintenance - 500 500 950 42315 Membership & Dues 1,375 1,750 1,750 1,400 42320 Publications 247 500 500 500 42325 Meetings 83 500 250 500 42330 Travel -Conferences 2,971 3,500 2,000 4,000 42335 Travel -Mileage & Auto Allow 3,254 3,500 3,500 3,500 42340 Education & Training 3,802 3,000 3,000 5,500 Total Operating Expenditures $ 16,000 $ 37,300 $ 33,550 $ 42,250 PROFESSIONAL SERVICES 44000 Professional Services $ 14,095 $ 87,200 $ 87,200 $ 73,950 44010 Prof Svcs-Acctg & Auditing 77,160 77,500 77,500 77,500 Total Professional Svcs. $ 91,255 $ 164,700 $ 164,700 $ 151,450 DIVISION TOTAL $ 661,578 $ 746,678 $ 753,450 $ 757,905 City of Diamond Bar, California 63 FY 2017/18 A Packet Pg. 389 HUMAN RESOURCES & RISK MANAGEMENT 82.b DIVISION NO. 4060 The Human Resources and Risk Management Division provides for the management of personnel services and risk management. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training, employee relations, employee safety, worker's compensation and general liability claims. The Human Resources and Risk Management staff also act in an advisory capacity to the City Executive team on administrative matters that impact the workforce. IA E�9 �NFOdt rr-N oll S, ECE IYr TED' r , YEAR.cw eel 4 C1e < City of Diamond Bar, California 64 FY 2017/18 A Packet Pg. 390 a�vsaes`s G4 � 4 eel 4 C1e < City of Diamond Bar, California 64 FY 2017/18 A Packet Pg. 390 HUMAN RESOURCES & RISK MANAGEMENT PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40093 Benefits Administration 42325 Total Personnel SUPPLIES FY 15/16 Actual 179,560 $ 1,976 31,577 1,501 1,065 2,730 28,440 8,358 $ 255,207 $ 41200 Operating Supplies $ 41400 Promotional Supplies 1,500 Total Supplies $ OPERATING EXPENDITURES 42110 Printing $ 42115 Advertising 42124 Technology 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel-Mileage/Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screening 42346 Misc Employee Benefits 42347 Employee Recognition Prgm. Total Operating Expenditures $ PROFESSIONAL SERVICES 44000 Professional Services $ Total Professional Svcs. $ DIVISION TOTAL $ 558 $ 1,379 1,937 $ 1,517 $ 1,845 1,200 4,609 288 1,215 80 1,490 5,772 3,000 7,035 1,492 2,383 31,926 $ 1,043 $ 1,043 $ 290,113 $ Admin & DEPARTMENT: Support Human Resources & Risk DIVISION: Management ORGANIZATION #: 001-4060 FY 16/17 Adjusted 261,472 $ 2,671 49,578 2,087 1,139 3,966 29,640 10,500 361,053 $ 1,000 $ 1,500 2,500 $ 1,000 $ 3,000 1,200 5,660 900 3,500 2,500 1,690 10,000 3,000 7,000 1,500 3,000 43,950 $ 2,000 $ 2,000 $ 409,503 $ FY 16/17 FY 17/18 Projected Adopted 200,000 $ 265,950 2,000 2,705 40,000 52,575 1,500 2,120 1,139 1,170 3,000 4,025 29,640 30,840 5,500 - 282,779 $ 359,385 1,000 $ 750 1,000 2,000 1,750 $ 3,000 - $ 500 3,000 3,000 1,200 1,200 5,000 5,700 450 900 3,500 3,500 2,000 2,500 1,500 1,740 5,000 10,000 1,500 3,000 7,000 7,500 1,500 1,500 3,000 3,250 34,650 $ 44,290 2,000 $ 2,000 $ 321,179 $ 2,000 2,000 408,675 City of Diamond Bar, California 65 FY 2017/18 A Packet Pg. 391 HEALTH & SAFETY PROGRAM DIVISION NO. 4065 8.2.b The Human Resources Division provides for the centralized management of all personnel services. Primary functions include the development, modification and management of employee recruitment and selection, benefit programs, classifications, compensation, education/training, employee relations, worker's compensation program and employee safety. In order to promote employee safety and reduce the number of workplace injuries or illness, a Safety Committee was established as part of the Injury Illness Prevention Program (IIPP). The Human Resources Manager is the designated Safety Officer to oversee and implement the IIPP and the designated departmental Safety Committee members are responsible for conducting worksite inspections, employee training and recommending policy as well as solutions to correct safety deficiencies in the workplace. It is the mission of the Employee Relations Committee and the Wellness Initiative to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well- being of the City of Diamond Bar work force. City of Diamond Bar, California 66 FY 2017/18 A Packet Pg. 392 HEALTH & SAFETY PROGRAM FY 15/16 Actual FY 16/17 Adjusted Admin & DEPARTMENT: Support DIVISION: HR - Safety Prog ORGANIZATION #: 001-4065 SUPPLIES $ 9,000 500 5,900 $ $ 9,000 27,500 41200 Operating Supplies $ - $ 500 $ 41300 Small Tools & Equip 7,081 10,450 41400 Promotional Supplies Total Supplies $ 7,081 $ 10,950 $ OPERATING EXPENDITURES 42315 Membership & Dues $ - $ 500 $ 42320 Publications - 500 42325 Meetings - 1,000 42340 Education & Training 2,417 2,500 42347 Employee Recognition Prgm. - 500 Total Operating Expenditures $ 2,417 $ 5,000 $ PROFESSIONAL SERVICES 44000 Professional Services $ 1,449 $ 1,500 $ Total Professional Svcs. $ 1,449 $ 1,500 $ DIVISION TOTAL $ 17,450 $ $ 10,947 FY 16/17 Projected FY 17/18 Adopted 2,400 $ 1,000 1,000 10,000 2,000 3,400 $ 13,000 1,000 500 500 2,000 $ 500 500 1,500 2,500 500 5,500 8.2.6 500 $ 9,000 500 5,900 $ $ 9,000 27,500 City of Diamond Bar, California 67 FY 2017/18 A Packet Pg. 393 INFORMATION SYSTEMS DIVISION NO. 4070 8.2.b The Information Systems Division is responsible for the management and enhancement of the City's information technology including the evaluation, procurement, implementation, and maintenance of computer / network systems and software; including ongoing technical and software support/training to all the departments of the City. The service areas consist of: Telephone & Mobile Systems Commercial and/or private voice communications systems and devices, including fixed telephones, cellular phones, mobile devices (iPads, etc.), satellite phones and voice mail. Network Services All network services from wall -plug to server, including wide area network (WAN) and local area network (LAN) components, broadband cabling, internet service providers, gateways, firewalls, security servers, domain name system (DNS), dynamic host configuration protocol (DHCP), file servers, print servers, and wireless network connections; including Network/Cyber Security. Application Services Application services, including typical data processing functions like Financial Systems, Land Management Systems, Recreation and Facilities Management Systems, electronic mail, Geographic Information Systems (GIS), database servers, application programming resources, client/server applications and application -related training; including Application Security. Desktop Services Desktop services, including functions that directly support the desktop including applications software that resides and runs on desktops, desktop administration tools, hardware maintenance, desktop/personal productivity tools (e.g., word processing and spreadsheet software), and training related to those desktop applications, and support for all of these as commonly provide by a "Help Desk". Copier and Printer/Plotter services are also provided. Digital Access Controls/Cameras Physical Security including Digital Access Control/Cameras systems used at City Facilities. E -Government Using Internet technologies, to extend City services to the Internet for constituent access 24/7. City of Diamond Bar, California 68 FY 2017/18 A Packet Pg. 394 INFORMATION SYSTEMS PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 3,300 Total Personnel SUPPLIES DEPARTMENT: Admin & Support DIVISION: Info Systems ORGANIZATION #: 001-4070 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 354,313 $ 920 3,144 56,122 5,469 1,679 5,024 38,257 $ 464,928 $ 302,575 $ 1,000 3,329 58,615 4,268 1,882 4,472 36,617 412,758 $ 275,000 $ 750 2,800 52,000 4,000 2,100 4,000 35,000 375,650 $ 373,500 1,000 4,800 65,950 4,450 2,225 5,425 55,840 513,190 8.2.6 41200 Operating Supplies $ 21,121 $ 24,000 $ 24,000 $ 25,000 41300 Small Tools & Equipment 3,438 3,300 3,300 4,300 Total Supplies $ 24,559 $ 27,300 $ 27,300 $ 29,300 OPERATING EXPENDITURES 42100 Phtocopying $ - $ 16,000 $ 16,000 $ 16,000 42124 Technology 2,400 2,400 2,400 2,400 42125 Telephone 874 58,400 58,400 71,800 42200 Equipment Maintenance - 5,000 500 3,500 42205 Computer Maintenance 274,073 294,300 294,300 330,750 42315 Membership & Dues 1,002 1,900 1,500 1,900 42320 Publications 45 200 100 200 42325 Meetings - 1,000 800 1,000 42330 Travel -Conferences 2,277 4,200 4,200 4,200 42335 Travel -Mileage & Auto Allow 3,101 3,200 3,200 3,200 42340 Education & Training 1,789 2,600 2,600 2,600 Total Operating Expenditures $ 285,561 $ 389,200 $ 384,000 $ 437,550 PROFESSIONAL SERVICES 44000 Professional Services $ 1 1 1,329 $ 155,359 $ 155,359 $ 66,500 44030 Prof Svcs -Data Processing 57,890 83,500 83,500 89,500 Total Professional Svcs. $ 169,219 $ 238,859 $ 238,859 $ 156,000 CONTRACT SERVICES 45000 Contract Services $ 15,202 $ 27,000 $ 27,000 $ 28,000 Total Contract Svcs. $ 15,202 $ 27,000 $ 27,000 $ 28,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware $ 121,921 $ 36,258 $ 36,258 $ 23,300 46235 Computer Equip -Software - 83,787 83,787 20,000 Total Capital Outlay $ 121,921 $ 120,045 $ 120,045 $ 43,300 DIVISION TOTAL $ 1,081,390 $ 1,215,162 $ 1,172,854 $ 1,207,340 City of Diamond Bar, California 69 FY 2017/18 A Packet Pg. 395 GENERAL GOVERNMENT DIVISION NO. 4090 8.2.b The expenditures that were previously tacked in this division have been moved to a variety of other divisions within Administration. City of Diamond Bar, California 70 FY 2017/18 A Packet Pg. 396 GENERAL GOVERNMENT PERSONNEL SERVICES 40086 Post Retirement Benefits 40093 Benefits Adm/Unemploymt TOTAL PERSONNEL SUPPLIES TOTAL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL FY 15/16 Actual $ 16,342 $ 1,085 $ 17,427 $ $ 14,270 $ 11,241 876 6,696 24,728 51,091 13,204 3,221 50,970 585 93 35,620 1,637 5,815 77 $ 220,124 $ $ 106,205 $ $ 106,205 $ $ 343,756 $ City of Diamond Bar, California 71 FY 16/17 Adjusted Admin & DEPARTMENT: Support DIVISION: General Govt ORGANIZATION #: 001-4090 E FY 16/17 Projected FY 17/18 Adopted 8.2.6 FY 2017/18 A Packet Pg. 397 TOTAL SUPPLIES OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42113 Engraving Svcs 42115 Advertising 42120 Postage 42125 Telephone 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel - Conferences 42395 Misc Expenditures TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44010 Prof Svcs-Acctg & Auditing TOTAL PROF SVCS CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL FY 15/16 Actual $ 16,342 $ 1,085 $ 17,427 $ $ 14,270 $ 11,241 876 6,696 24,728 51,091 13,204 3,221 50,970 585 93 35,620 1,637 5,815 77 $ 220,124 $ $ 106,205 $ $ 106,205 $ $ 343,756 $ City of Diamond Bar, California 71 FY 16/17 Adjusted Admin & DEPARTMENT: Support DIVISION: General Govt ORGANIZATION #: 001-4090 E FY 16/17 Projected FY 17/18 Adopted 8.2.6 FY 2017/18 A Packet Pg. 397 CIVIC CENTER DIVISION NO. 4093 8.2.b The Civic Center Division has been set up to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. City of Diamond Bar, California 72 FY 2017/18 A Packet Pg. 398 CIVIC CENTER DEPARTMENT: Admin & Support DIVISION: Civic Center ORGANIZATION #: 001-4093 8.2.6 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 61,283 $ 61,920 $ 62,500 $ 61,500 40020 Over -Time Wages 1,642 2,500 2,500 2,500 40070 City Paid Benefits 955 997 975 1,010 40080 Retirement 10,483 11,378 11,500 9,100 40083 Worker's Comp. Exp. 1,998 1,796 2,000 1,780 40084 Short/Long Term Disability 362 365 495 365 40085 Medicare 966 969 1,015 1,030 40090 Benefit Allotment 11,876 11,856 12,360 12,340 Total Personnel $ 89,565 $ 91,781 $ 93,345 $ 89,625 SUPPLIES 41200 Operating Supplies $ 20,976 $ 35,650 $ 35,650 $ 39,500 41300 Small Tools & Equip - 1,500 1,500 2,000 Total Supplies $ 20,976 $ 37,150 $ 37,150 $ 41,500 OPERATING EXPENDITURES 42125 Telephone $ 1,957 $ 2,000 $ 2,000 $ 2,000 42126 Utilities 180,553 192,440 192,440 202,500 42130 Rental/Lease of Equipment - 4,500 4,500 4,500 42210 Maint. of Grounds/Bldgs 195,313 214,080 214,000 190,936 42310 Fuel - 2,000 2,000 - Total Operating Expenditures $ 377,823 $ 415,020 $ 414,940 $ 399,936 PROFESSIONAL SERVICES 44000 Professional Services $ 11,855 $ 1,500 $ 1,500 $ 1,500 Total Professional Svcs. $ 11,855 $ 1,500 $ 1,500 $ 1,500 CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele $ 4,425 $ 2,000 $ 2,000 $ 2,000 46410 Capital Improvements 22,554 7,940 - - Total Capital Outlay $ 26,979 $ 9,940 $ 2,000 $ 2,000 DIVISION TOTAL $ 527,198 $ 555,391 $ 548,935 $ 534,561 City of Diamond Bar, California 73 FY 2017/18 A Packet Pg. 399 PUBLIC INFORMATION DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community 8.2.b DB CON IBJ ECTIOf``J DB.FTIONand Summer Recreation Culde ,b E Oiamtind 6arG4.gow Published Quarterly by the City of Diamond Bar Outdoor Conr t !ral Plan Advisory mittee Meeting #; Land Uw Map Alternatives �w wak.«orrw..anreigerc+m, ne.bx.4w.ran lans...uwe.nrd.ra..f 9we4 fo-w.+eiww...Ywr-wW .�xr+e 4 City of Diamond Bar, California 74 FY 2017/18 A Packet Pg. 400 PUBLIC INFORMATION Admin & DEPARTMENT: Support DIVISION: Public Information ORGANIZATION #: 001-4095 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 PERSONNEL SERVICES 40010 Salaries $ 240,095 $ 243,292 $ 238,000 $ 248,970 40020 Overtime Wages 4,262 6,900 6,000 6,900 40070 City Paid Benefits 3,035 3,276 3,100 3,320 40080 Retirement 41,313 44,690 43,000 47,790 40083 Worker's Comp. Exp. 5,027 5,018 4,800 4,820 40084 Short/Long Term Disability 1,325 1,434 1,420 1,470 40085 Medicare 3,840 3,658 3,600 3,860 40090 Benefit Allotment 35,828 37,176 37,176 38,680 Total Personnel $ 334,726 $ 345,444 $ 337,096 $ 355,810 SUPPLIES 41200 Operating Supplies $ 5,669 $ 4,500 $ 4,500 $ 5,500 41300 Small Tools & Equipment 2,147 3,500 3,500 4,750 41400 Promotional Supplies 37,957 24,200 24,200 27,500 Total Supplies $ 45,773 $ 32,200 $ 32,200 $ 37,750 OPERATING EXPENDITURES 42110 Printing $ 70,154 $ 99,500 $ 99,500 $ 99,500 42112 Photography 783 7,300 5,300 8,500 42115 Advertising 22,352 49,500 49,500 49,500 42120 Postage 58,513 58,500 58,500 58,500 42124 Technology 1,200 1,200 1,200 1,200 42315 Membership & Dues 1,405 1,735 1,500 2,655 42320 Publications 80 150 - 350 42325 Meetings - - - 150 42330 Travel -Conferences 1,958 5,450 2,500 5,950 42335 Travel -Mileage & Auto Allow 1,440 1,790 1,700 1,790 42340 Education & Training 30 390 300 450 Total Operating Expenditures $ 157,915 $ 225,515 $ 220,000 $ 228,545 PROFESSIONAL SERVICES 44000 Professional Services $ 92,851 $ 144,952 $ 144,952 $ 1 1 1,150 Total Professional Svcs. $ 92,851 $ 144,952 $ 144,952 $ 111,150 CONTRACT SERVICES 45000 Contract Services $ 948 $ 20,500 $ 12,500 $ 30,945 Total Contract Svcs. $ 948 $ 20,500 $ 12,500 $ 30,945 CAPITAL OUTLAY 46250 Misc Equipment $ - $ 11,308 $ 11,308 $ - Total Capital Outlay $ - $ 11,308 $ 11,308 $ - DIVISION TOTAL $ 632,213 $ 779,919 $ 758,056 $ 764,200 City of Diamond Bar, California 75 FY 2017/18 A Packet Pg. 401 ECONOMIC DEVELOPMENT DIVISION NO. 4096 8.2.b The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. Hotel/RetaillCommercial•mr 'ImUnity Profile NOW Development Opportunity www.diamondbarca,gov Raged Top Ten Besl Places to dive in the USA, Since Ineviouatng in 1S1i9„ the Cly d Diamond Bar has odepRy bc$wo&d small hovm Brea Canyon Business Park 5.73 acres charm w%hihe ehol" of a big airy. CaMmmly rated one of#* bot atie5 to do bushess,ftCilyboastslousio sch friendlyIrocilaes,suasshectmincdpemlttng Brea Canyon Road at Pomona (b0) Freeway process. no uW rmes, and low b snemfees. in Diamond Bar, CA 91765 Retail Sub -Lease Opportunity? within National Anchor Tenant City of Diamond Bar, California t 17,798 sq. ff. ; Sub -Lease Space A Available within CVS Store 300 S. Dicmond Bar BCulevdrd • Oiarmoad ft r, CA 91TFArte of the Taj] Three 76 FY 2017/18 A Packet Pg. 402 iatest Cities fa . Co0ol"exLi%g50,Is[10sq.B.CVSskxe, inclurling phorMocy and mir rep clinic, oterA on ei 00W wbreuse ion Gobriel Vdiey per Capita oppatuni y. he ON contracts w 1 h the Cotariy of Los Angeles fv • 10.090 sq. ft. immediate availabllty with the he provisbnof all fire, ernergency in Wool and krw Possibility or Increosirg io I?,M8 sq. fl, Inforcemenl services. • high visibility loc atlon with occesstrDm the city's tread heavilylravelled busnam 2ecreation lhoroughrares.Diamond Bor muWafa I More than 3611 ocresdRwoled to public greenspace • Sluated d a major gah mW entrance to city 11 Role champicn5h ip pubic got comae • Slgna9ipetl arivewayaaaeSs 1 Nine parks with a variety of recreational amenihiei • Ample parking lot I Miles of baclftaunlry hiking bats • Aci a"nl propeey tenons nclvdo 'jltariiidtidel Smart & Final ural, Chase Bank, 2 Service Stations, and muttiplenationol :onhact Gaeg Gubmcn, fostiood wie s. 'ammunity Development Director �M.W703D • gguhrnari0diomondlogmagov • W'&& minutesofPomona (61)) and Orange (517 freeways ...-- -, ......_.. 76 FY 2017/18 A Packet Pg. 402 ECONOMIC DEVELOPMENT PERSONNEL SERVICES 40010 Salaries $ 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Total Personnel $ OPERATING EXPENDITURES 42315 Membership & Dues $ Total Operating Expenditures $ PROFESSIONAL SERVICES 44000 Professional Services $ Total Professional Svcs. $ CONTRACT SERVICES 45000 Contract Services $ Total Contract Svcs. $ DIVISION TOTAL $ FY 15/16 Actual 80,726 $ 552 13,611 747 303 1,168 5,571 102,678 $ 37,458 $ 37,458 $ 12,000 $ 12,000 $ 152,136 $ Admin & DEPARTMENT: Support Econ DIVISION: Development ORGANIZATION #: 001-4096 FY 16/17 Adjusted 81,207 $ 618 14,613 1,538 469 1,118 6,000 105,563 $ 2,000 $ 2,000 $ 286,310 $ 286,310 $ 12,000 $ 12,000 $ 405,873 $ FY 16/17 FY 17/18 Projected Adopted 8.2.6 80,000 $ 91,950 500 - 600 625 14,000 15,625 800 1,575 400 480 1,170 1,340 6,000 6,240 103,470 $ 117,835 2,000 $ 2,000 2,000 $ 2,000 75,000 $ 230,000 75,000 $ 230,000 12,000 $ 12,000 12,000 $ 12,000 192,470 $ 361,835 City of Diamond Bar, California 77 FY 2017/18 A Packet Pg. 403 PUBLIC SAFETY 8.2.6 ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4411 through 001-4440 FY 15/16 FY 16/17 FY 16/17 Actual Adjusted Projected SUPPLIES $ 24,440 $ 22,500 $ 16,200 $ OPERATING EXPENDITURES 32,225 44,400 40,210 PROFESSIONAL SERVICES 31,583 32,000 31,583 CONTRACT SERVICES 6,109,037 6,622,691 6,568,000 CAPITAL OUTLAY 6,403 7,500 7,500 DEPARTMENT TOTAL $ 6,203,688 $ 6,729,091 $ 6,663,493 $ DEPARTMENT INCLUDES: 4411 Law Enforcement $ 6,659,593 4415 Volunteer Patrol 6,000 4421 Fire Protection 15,000 4431 Animal Control 174,500 4440 Emergency Preparedness 72,700 Total Department Expenditures $ 6,927,793 FY 17/18 Adopted Expenditures Law Enforcement 6,659,593 96.1 FY 17/18 Adopted 26,000 44,200 32,000 6,818,093 7,500 6,927,793 Protection 15,000 0.20 Volunteer Patrol 6,000 0.1% Animal Control 174,500 2.5% Emergency Preparedness 72,7001.0% City of Diamond Bar, California 78 FY 2017/18 A Packet Pg. 404 LAW ENFORCEMENT DIVISION NO. 4411 8.2.b The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. General law enforcement provides an assortment of deputies to provide law enforcement services including crime prevention and traffic enforcement, specialized suppression patrols and undercover operations, neighborhood watch and community relations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for additional as -needed special operations, use of mobile ALPR vehicles, as -needed aero bureau patrols, the City's fingerprint program, and funding for the City's Report for Reward program. . This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE NUMBER General Law Units: One -Man 56 Hour 10 One -Man 40 Hour 1 One -Man 40 Hour Non -Relief (Special Problems) 5 Community Service Assistant w/vehicle 1 Law Enforcement Technician 1 Narcotics Deputy (STAR) 1 Special Investigations As Requested Helicopter Patrol 4 hours per month DB Fingerprint Program As Required City of Diamond Bar, California 79 FY 2017/18 A Packet Pg. 405 LAW ENFORCEMENT DEPARTMENT: Public Safety Law DIVISION: Enforcement ORGANIZATION #: 001-4411 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies $ 562 $ 3,500 $ 3,500 $ 4,000 41300 Small Tools & Equipment - 1,000 1,000 1,000 Total Supplies $ 562 $ 4,500 $ 4,500 $ 5,000 OPERATING EXPENDITURES 42200 Equipment Maintenance $ 300 $ 1,000 $ 1,000 $ 1,000 42325 Meetings 2,146 5,000 5,000 2,500 42330 Travel-Conference/Research - - - - 42361 Criminal Apprehension Awd 1,250 5,000 5,000 5,000 42363 Public Safety Outreach 7,948 7,500 7,500 10,000 Total Operating Expenditures $ 11,644 $ 18,500 $ 18,500 $ 18,500 CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff /Special Evts 45405 CS -Parking Citation Admin 45410 CS -Crossing Guard Svcs 6,447,691 $ Total Contract Services DIVISION TOTAL $ 5,650,840 $ 6,104,691 $ 135,367 165,000 29,299 30,000 142,112 148,000 $ 5,957,618 $ 6,447,691 $ 6,470,691 $ $ 5,969,823 $ 6,060,000 $ 6,289,593 155,000 166,500 30,000 30,000 148,000 150,000 6,393,000 $ 6,636,093 6,416,000 $ 6,659,593 City of Diamond Bar, California 80 FY 2017/18 A Packet Pg. 406 VOLUNTEER PATROL DIVISION NO. 4415 8.2.b The Community Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol include vacation and business security checks, park and special event security, graffiti watch, community relations, and other non -hazardous duties. City of Diamond Bar, California 81 FY 2017/18 A Packet Pg. 407 VOLUNTEER PATROL DEPARTMENT: Public Safety DIVISION: Volunteer Patrol ORGANIZATION #: 001-4415 8.2.6 City of Diamond Bar, California 82 FY 2017/18 A Packet Pg. 408 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies $ 802 $ 1,000 $ 1,000 $ 1,000 41300 Small Tools & Equipment Total Supplies $ 802 $ 1,000 $ 1,000 $ 1,000 OPERATING EXPENDITURES 42325 Meetings $ 3,836 $ 5,000 $ 5,000 $ 5,000 Total Operating Expenditures $ 3,836 $ 5,000 $ 5,000 $ 5,000 DIVISION TOTAL $ 4,638 $ 6,000 $ 6,000 $ 6,000 8.2.6 City of Diamond Bar, California 82 FY 2017/18 A Packet Pg. 408 FIRE PROTECTION DIVISION NO. 4421 8.2.b The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. City of Diamond Bar, California 83 FY 2017/18 A Packet Pg. 409 FIRE PROTECTION DEPARTMENT: Public Safety DIVISION: Fire Protection ORGANIZATION #: 001-4421 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept $ 7,359 $ 7,500 $ 7,500 $ 7,500 Total Contract Services $ 7,359 $ 7,500 $ 7,500 $ 7,500 CAPITAL OUTLAY 46250 Misc Equipment $ 6,403 $ 7,500 $ 7,500 $ 7,500 $ 6,403 $ 7,500 $ 7,500 $ 7,500 DIVISION TOTAL $ 13,762 $ 15,000 $ 15,000 $ 15,000 City of Diamond Bar, California 84 FY 2017/18 A Packet Pg. 410 ANIMAL CONTROL DIVISION NO. 4431 8.2.b Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes within the City. Additional funding has been included to fund these activities. City of Diamond Bar, California 85 FY 2017/18 A Packet Pg. 411 ANIMAL CONTROL FY 15/16 FY 16/17 Actual Adjusted CONTRACT SERVICES 8.2.6 DEPARTMENT: Public Safety DIVISION: Animal Control ORGANIZATION #: 001-4431 45403 Contract Svcs -Animal Cntrl $ 123,282 $ 160,000 $ 45406 CS - Wild Animal Control 6,892 167,500 $ 7,500 Total Contract Services $ 130,174 $ 167,500 $ DIVISION TOTAL $ 130,174 $ 167,500 $ FY 16/17 FY 17/18 Projected Adopted 160,000 $ 167,000 7,500 7,500 167,500 $ 174,500 167,500 $ 174,500 City of Diamond Bar, California 86 FY 2017/18 A Packet Pg. 412 EMERGENCY PREPAREDNESS DIVISION NO. 4440 8.2.b The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis forthe City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the face of any disaster. WE City of Diamond Bar, California 87 FY 2017/18 A Packet Pg. 413 EMERGENCY PREPAREDNESS SUPPLIES 41200 Operating Supplies $ 41300 Small Tools & Equipment 20,000 Total Supplies $ OPERATING EXPENDITURES 42125 Telephone $ 42126 Utilities 42130 Rental/Lease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment Maintenance 42315 Membership & Dues 42340 Education & Training Total Operating Expenditures $ PROFESSIONAL SERVICES 44000 Professional Services $ Total Professional Services $ CONTRACT SERVICES 45500 Contract Services $ Total Contract Services $ DIVISION TOTAL $ FY 15/16 Actual 21,594 $ 1,483 23,077 $ 7,831 $ 250 1,873 150 3,500 2,866 275 16,745 $ 31,583 $ 31,583 $ 13,885 $ 13,885 $ 85,290 $ DEPARTMENT: Public Safety Emergency DIVISION: Prep ORGANIZATION #: 001-4440 FY 16/17 FY 16/17 FY 17/18 Adjusted Projected Adopted 8.2.b 17,000 $ 10,700 $ 20,000 17,000 $ 10,700 $ 20,000 5,700 $ 5,700 $ 6,000 4,350 250 4,350 2,000 2,000 1,000 150 150 150 3,500 3,500 4,000 3,200 3,110 3,200 2,000 2,000 2,000 20,900 $ 16,710 $ 20,700 32,000 $ 31,583 $ 32,000 32,000 $ 31,583 $ 32,000 69,900 $ 58,993 $ 72,700 City of Diamond Bar, California 88 FY 2017/18 A Packet Pg. 414 COMMUNITY DEVELOPMENT ESTIMATED EXPENDITURES SUMMARY Organization #: 001-5210 through 001-5230 8.2.6 DEPARTMENT INCLUDES: 5210 Planning $ 672,775 5220 Building and Safety 846,550 5230 Neighborhood Improvement 325,070 Total Department Expenditures $ 1,844,395 FY 17/18 Adopted Expenditures Planning 672,775 36.5°0 Neighborha Improvem 325J I - 17.6% City of Diamond Bar, California Building and Safety 846,550 45.97 FY 2017/18 A Packet Pg. 415 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES $ 937,486 $ 970,628 $ 946,266 $ 1,016,945 SUPPLIES 4,655 3,450 3,450 6,850 OPERATING EXPENDITURES 13,809 36,900 32,313 42,500 PROFESSIONAL SERVICES 17,516 30,500 22,500 35,500 CONTRACT SERVICES 661,832 628,100 832,173 741,600 CAPITAL OUTLAY — 1,000 1,000 1,000 DEPARTMENT TOTAL $ 1,635,298 $ 1,670,578 $ 1,837,702 $ 1,844,395 DEPARTMENT INCLUDES: 5210 Planning $ 672,775 5220 Building and Safety 846,550 5230 Neighborhood Improvement 325,070 Total Department Expenditures $ 1,844,395 FY 17/18 Adopted Expenditures Planning 672,775 36.5°0 Neighborha Improvem 325J I - 17.6% City of Diamond Bar, California Building and Safety 846,550 45.97 FY 2017/18 A Packet Pg. 415 PLANNING DIVISION NO. 5210 8.2.b The Planning Division is responsible for the functions related to current and long-term ("advance") planning, and economic development. The Planning Division prepares and updates the City's General Plan to guide Diamond Bar's long-term growth and preservation of the community's quality of life. The Division administers and updates the zoning and subdivision ordinances, which are the primary tools used to implement the General Plans land use and development goals, objectives and policies. The planners provide information and assistance to the public by explaining the City's zoning regulations, and reviewing all land use, development and business license applications, and performing inspections to ensure compliance with regulations and conditions of approval. For projects requiring Planning Commission and City Council review, the Planning Division serves as those bodies' technical staff, and provides recommendations based on analyses of environmental, land use compatibility and design factors. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. DIAMOND BAR BLVDI I I f II v f I I I I 315 DIAMOND wrawnc. ..m BAR BLVD. RETAIL AND E%14TING SERVICE STA, -. I I E N.A P. A. RESTAURANT 7.890 Oar N. o� ..� � I � i \.. •` � n g� 303 DItRMOND BAR OLYD t .C,� °71f t. fa -..� RETAIL All; SH 0 SF qHT-01RESTAURANT28.598 CM—TIN UhE - 91 WE1 P-04 ' CITY OF 01 A MpmNO BAR - "tom= PRELIMINARY GRADING PLAN o -s City of Diamond Bar, California 90 FY 2017/18 A Packet Pg. 416 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Total Personnel SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment $ Total Supplies OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42120 Postage 42124 Technology 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Research 42335 Travel -Mileage & Auto Allow 42340 Education & Training 5,235 Total Operating Expenditures PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects Total Professional Svcs. CAPITAL OUTLAY 46200 Office Equipment DIVISION TOTAL City of Diamond Bar, California PLANNING Com DEPARTMENT: Development DIVISION: Planning ORGANIZATION #: 001-5210 8.2.6 939 1,200 1,395 933 910 359 3,000 $ 8,736 $ 2,000 $ 4,000 1,200 2,000 1,000 1,000 9,000 3,500 800 24,500 $ 2,000 $ 1,000 300 2,000 1,500 1,000 1,000 9,000 3,000 400 21,200 $ 2,000 1,500 1,000 1,200 2,000 1,000 1,200 12,000 3,500 500 25,900 $ (1,979) $ 18,500 $ 18,500 $ 18,500 4,030 5,000 4,000 5,000 15,465 6,000 - 12,000 - 1,000 - - $ 17,516 $ 30,500 $ 22,500 $ 35,500 $ - $ 1,000 $ 1,000 $ 1,000 $ - $ 1,000 $ 1,000 $ 1,000 $ 594,298 $ 643,564 $ 617,645 $ 672,775 91 FY 2017/18 A Packet Pg. 417 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 406,863 $ 415,747 $ 405,000 $ 428,635 3,502 4,500 4,000 4,500 143 - - - 5,235 5,810 5,700 5,710 69,201 78,153 75,000 84,160 7,659 7,445 7,400 7,685 2,339 2,508 2,400 2,590 6,279 6,145 6,145 6,495 63,920 64,956 65,000 67,600 $ 565,139 $ 585,264 $ 570,645 $ 607,375 $ 2,907 $ 2,300 $ 2,300 $ 3,000 $ 2,907 $ 2,300 $ 2,300 $ 3,000 939 1,200 1,395 933 910 359 3,000 $ 8,736 $ 2,000 $ 4,000 1,200 2,000 1,000 1,000 9,000 3,500 800 24,500 $ 2,000 $ 1,000 300 2,000 1,500 1,000 1,000 9,000 3,000 400 21,200 $ 2,000 1,500 1,000 1,200 2,000 1,000 1,200 12,000 3,500 500 25,900 $ (1,979) $ 18,500 $ 18,500 $ 18,500 4,030 5,000 4,000 5,000 15,465 6,000 - 12,000 - 1,000 - - $ 17,516 $ 30,500 $ 22,500 $ 35,500 $ - $ 1,000 $ 1,000 $ 1,000 $ - $ 1,000 $ 1,000 $ 1,000 $ 594,298 $ 643,564 $ 617,645 $ 672,775 91 FY 2017/18 A Packet Pg. 417 BUILDING & SAFETY DIVISION NO. 5220 8.2.b The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. City of Diamond Bar, California 92 FY 2017/18 A Packet Pg. 418 BUILDING & SAFETY Com DEPARTMENT: Development Building & DIVISION: Safety ORGANIZATION #: 001-5220 8.2.6 City of Diamond Bar, California 93 FY 2017/18 A Packet Pg. 419 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 87,802 $ 88,336 $ 88,000 $ 95,390 40020 Over -Time Wages 288 500 - 500 40070 City Paid Benefits 861 1,477 1,000 1,500 40080 Retirement 15,259 16,530 16,000 18,660 40083 Worker's Comp. Exp. 1,054 997 1,000 1,060 40084 Short/Long Term Disability 470 531 500 575 40085 Medicare 1,207 1,261 1,200 1,385 40090 Benefit Allotment 16,094 16,890 16,890 17,580 Total Personnel $ 123,035 $ 126,522 $ 124,590 $ 136,650 SUPPLIES 41200 Operating Supplies $ 880 $ 500 $ 500 $ 3,200 Total Supplies $ 880 $ 500 $ 500 $ 3,200 OPERATING EXPENDITURES 42110 Printing $ 3,036 $ 2,500 $ 2,500 $ 2,500 42128 Banking Charges - - 500 1,000 42200 Equipment Maintenance - 1,200 - 1,200 42330 Travel-Conference/Research - - - - 42340 Education & Training - 600 - 1,000 Total Operating Expenditures $ 3,036 $ 4,300 $ 3,000 $ 5,700 CONTRACT SERVICES 45201 CS -Building & Safety $ 622,070 $ 587,500 $ 794,673 $ 701,000 Total Contract Services $ 622,070 $ 587,500 $ 794,673 $ 701,000 DIVISION TOTAL $ 749,021 $ 718,822 $ 922,763 $ 846,550 City of Diamond Bar, California 93 FY 2017/18 A Packet Pg. 419 NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 8.2.b The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. IN City of Diamond Bar, California 94 FY 2017/18 A Packet Pg. 420 NEIGHBORHOOD IMPROVEMENT Com DEPARTMENT: Development Neighborhood DIVISION: Imp ORGANIZATION #: 001-5230 8.2.6 SUPPLIES 41200 Operating Supplies FY 15/16 FY 16/17 FY 16/17 FY 17/18 $ 650 Actual Adjusted Projected Adopted PERSONNEL SERVICES $ 650 $ 650 40010 Salaries $ 174,440 $ 177,849 $ 173,000 $ 186,600 40020 Over -Time Wages 1,026 1,500 1,000 1,500 40070 City Paid Benefits 2,335 3,097 2,500 3,140 40080 Retirement 30,585 33,387 32,500 36,710 40083 Worker's Comp. Exp. 3,374 3,234 3,200 3,415 40084 Short/Long Term Disability 981 1,072 1,050 1,130 40085 Medicare 2,752 2,781 2,781 3,025 40090 Benefit Allotment 33,819 35,922 35,000 37,400 250 Total Personnel $ 249,312 $ 258,842 $ 251,031 $ 272,920 SUPPLIES 41200 Operating Supplies $ 866 $ 650 $ 650 $ 650 Total Supplies $ 866 $ 650 $ 650 $ 650 OPERATING EXPENDITURES 42110 Printing $ 948 $ 2,000 $ 2,000 $ 2,000 42200 Equipment Maintenance - 2,000 2,000 2,000 42310 Fuel - - - - 42315 Membership & Dues 170 200 250 300 42325 Meetings - 100 100 100 Travel -Conferences/ 42330 Research 918 3,100 3,063 4,000 42335 Travel -Mileage and Auto - 500 500 500 42340 Education & Training - 200 200 2,000 Total Operating Expenditures $ 2,036 $ 8,100 $ 8,113 $ 10,900 CONTRACT SERVICES 45213 CS -Code Enforcement $ 2,227 $ 2,000 $ 1,000 $ 2,000 45214 CS - Property Abatement 2,592 3,600 1,500 3,600 45520 CS -Graffiti Removal 34,944 35,000 35,000 35,000 Total Contract Services $ 39,763 $ 40,600 $ 37,500 $ 40,600 DIVISION TOTAL $ 291,978 $ 308,192 $ 297,294 $ 325,070 City of Diamond Bar, California 95 FY 2017/18 A Packet Pg. 421 PARKS & RECREATION ESTIMATED EXPENDITURES SUMMARY Organization #: 001-5310 through 001-5350 FY 15/16 Actual PERSONNEL SERVICES $ 2,459,096 $ SUPPLIES 221,851 OPERATING EXPENDITURES 742,605 PROFESSIONAL SERVICES 7,038 CONTRACT SERVICES 972,973 CAPITAL OUTLEY 32,144 DEPARTMENT TOTAL $ 4,435,707 $ DEPARTMENT INCLUDES: 5310 Community Services Administration 5333 Diamond Bar Center 5350 Recreation Total Department Expenditures FY 16/17 FY 16/17 FY 17/18 Adjusted Projected Adopted 8.2.6 1,627,162 $ 1,600,950 $ 1,850,925 218,160 216,926 211,962 476,928 428,556 523,866 34,400 13,750 15,340 680,978 630,458 565,315 150,139 150,139 112,200 3,187,767 $ 3,040,779 $ 3,279,608 $ 8,040 1,203,525 2,068,043 $ 3,279,608 FY 17/18 Adopted Expenditures Diamond Bar Center 1,203,525 36.7% Community Service! Administratior 8,04( 0.2% City of Diamond Bar, California Recreation 2,068,043 63.1 FY 2017/18 A Packet Pg. 422 PARKS & RECREATION DEPARTMENT NO. 5310-5350 The Parks & Recreation Department administers the City's community recreation program, including community events, enrichment programs, athletics, excursions, activities, and facilities for residents of all ages. The Parks & Recreation Department also oversees the operation of the Diamond Bar Center, a facility offering public programs and private meeting and event space. 8.2.b City of Diamond Bar, California 97 FY 2017/18 A Packet Pg. 423 PARKS & RECREATION FY 15/16 Actual PERSONNEL SERVICES 540 500 1,400 40010 Salaries $ 231,843 $ 40020 Over -Time Wages 21,200 $ 1,850 40070 City Paid Benefits $ 2,265 40080 Retirement 37,208 40083 Worker's Comp. Exp. 4,510 40084 Short/Long Term Disability 1,144 40085 Medicare 3,481 40090 Benefit Allotment 29,442 Total Personnel $ 311,743 $ SUPPLIES 41200 Operating Supplies $ 1,372 $ Total Supplies $ 1,372 $ OPERATING EXPENDITURES 42124 Technology $ 1,200 $ 42200 Equipment Maintenance - 42210 Maint. of Grounds/Bldgs - 42315 Membership & Dues 2,395 42320 Publications 538 42325 Meetings 300 42330 Travel -Conferences 2,380 42335 Travel -Mileage & Auto Allow 3,199 42340 Education & Training 800 Total Operating Expenditures $ 10,812 $ PROFESSIONAL SERVICES FY 16/17 Adjusted Parks & DEPARTMENT: Recreation Parks & Rec DIVISION: Admin ORGANIZATION #: 001-5310 FY 16/17 Projected W FY 17/18 Adopted 1,500 $ 266 $ - 1,500 $ 266 $ - 500 540 500 1,400 226 1,400 400 530 100 300 - 300 300 - 300 2,900 $ 1,296 $ 2,600 44000 Professional Services $ 5,193 $ 21,200 $ Total Professional Svcs. $ 5,193 $ 21,200 $ DIVISION TOTAL $ 329,120 $ 25,600 $ 550 $ 550 $ 2,112 $ 5,440 5,440 8,040 8.2.6 City of Diamond Bar, California 98 FY 2017/18 A Packet Pg. 424 DIAMOND BAR CENTER OPERATIONS Parks & DEPARTMENT: Recreation DIVISION: D -Bar Center ORGANIZATION #: 001-5333 8.2.6 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 144,476 $ 140,775 $ 144,000 $ 185,400 40020 Over -Time Wages 3,291 7,000 7,000 7,000 40030 Part -Time Salaries 255,017 273,687 308,000 325,000 40070 City Paid Benefits 2,689 2,598 2,600 3,675 40080 Retirement 23,766 19,701 22,000 24,050 40083 Worker's Comp. Exp. 11,684 12,066 13,000 14,500 40084 Short/Long Term Disability 856 837 850 1,125 40085 Medicare 21,894 23,143 26,000 27,850 40090 Benefit Allotment 31,765 30,246 31,000 44,525 Total Personnel $ 495,437 $ 510,053 $ 554,450 $ 633,125 SUPPLIES 41200 Operating Supplies $ 60,836 $ 89,800 $ 89,800 $ 73,700 41300 Small Tools & Equipment - 2,000 2,000 2,000 Total Supplies $ 60,836 $ 91,800 $ 91,800 $ 75,700 OPERATING EXPENDITURES 42110 Printing $ 3,569 $ 17,500 $ 17,600 $ 18,500 42124 Technology 600 600 600 1,800 42125 Telephone 4,759 5,000 5,000 5,000 42126 Utilities 99,434 92,100 92,100 97,600 42130 Rental/Lease - Equip 1,530 4,200 4,200 5,000 42141 Rental/Lease - Exhibit Sp 276 2,000 2,000 2,000 42200 Equipment Maintenance 1,865 5,700 5,700 20,800 42210 Maint. of Grounds/Bldgs 49,043 42,455 42,455 67,020 42330 Travel - Conferences - 2,500 2,500 2,500 Total Operating Expenditures $ 161,076 $ 172,055 $ 172,155 $ 220,220 PROFESSIONAL SERVICES 44000 Professional Services $ - $ 10,500 $ 10,500 $ 7,200 Total Professional Svcs. $ - $ 10,500 $ 10,500 $ 7,200 CONTRACT SERVICES 45010 CS -Security $ 61,005 $ 30,000 $ 30,000 $ 30,000 45300 CS -Parks & Recreation 246,832 272,281 272,281 125,080 Total Contract Svcs. $ 307,837 $ 302,281 $ 302,281 $ 155,080 CAPITAL OUTLAY 46250 Misc Equipment $ 3,774 $ 27,939 $ 27,939 $ 42,000 46410 Capital Improvements 19,400 120,200 120,200 70,200 Total Capital Outlay $ 23,174 $ 148,139 $ 148,139 $ 112,200 DIVISION TOTAL $ 1,048,361 $ 1,234,828 $ 1,279,325 $ 1,203,525 City of Diamond Bar, California 99 FY 2017/18 A Packet Pg. 425 BRIDAL SHOW 8.2.6 DEPARTMENT: Parks & 40010 Recreation DIVISION: Recreation PROG NAME: Bridal Show PROG NUMBER: PR301 40080 Retirement FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ 12,000 $ 12,105 $ 12,000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment $ Total Personnel SUPPLIES 1,301 $ 201 930 34 104 57 10 95 409 3,141 $ 41200 Operating Supplies $ 1,411 $ Total Supplies $ 1,411 $ OPERATING EXPENDITURES $ 7,500 42110 Printing $ 1,850 $ 42130 Rental/Lease Equipment $ 385 Total Operating Expenditures $ 1,850 $ CONTRACT SERVICES $ 1,800 45300 CS - Contract Services $ 1,660 $ Total Contract Services $ 1,660 $ 1,175 6,250 55 225 205 10 455 450 8,825 $ 2,500 $ 2,500 $ 7,500 $ 2,500 10,000 $ 1,000 $ 1,000 $ 1,313 $ 660 731 25 198 48 9 77 321 3,382 $ 14,783 1,000 3,000 315 1,979 438 90 463 3,846 25,914 1,500 $ 1,500 1,500 $ 1,500 7,500 $ 7,500 3,500 4,000 11,000 $ 11,500 1,000 $ 1,800 1,000 $ 1,800 Lost Rental Revenue TOTAL PROGRAM COSTS $ 8,062 $ 22,325 $ 16,882 $ 40,714 City of Diamond Bar, California 100 FY 2017/18 A Packet Pg. 426 PARKS & FACILITIES MAINTENANCE DEPARTMENT NO. 5340 Moved to Public Works as of FY 16/17. City of Diamond Bar, California w 8.2.b FY 2017/18 A Packet Pg. 427 PARKS & FACILITIES MAINTENANCE FY 15/16 Actual PERSONNEL SERVICES 40010 Salaries $ 103,571 $ 40020 Over -Time Wages 3,545 40030 Part -Time Salaries 137,948 40070 City Paid Benefits 1,596 40080 Retirement 17,929 40083 Worker's Comp. Exp. 7,635 40084 Short/Long Term Disability 598 40085 Medicare 11,718 40090 Benefit Allotment 19,660 TOTAL PERSONNEL $ 304,200 $ SUPPLIES 41200 Operating Supplies $ 37,996 $ TOTAL SUPPLIES $ 37,996 $ OPERATING EXPENDITURES 42125 Telephone $ 7,727 $ 42126 Utilities 236,793 42130 Rental/Lease of Equipment 1,761 42210 Maint. of Grounds/Bldgs 1 12,1 16 42330 Travel -Conferences — TOTAL OPERATING EXP. $ 358,397 $ CONTRACT SERVICES 45300 CS -Park & Facility Maint $ 309,949 $ TOTAL CONTRACT SVCS. $ 309,949 $ CAPITAL OUTLAY 46250 Misc Equipment $ — $ 46410 Capital Improvements — DIVISION TOTAL $ 1,010,542 $ Parks & DEPARTMENT: Recreation Parks & Facility DIVISION: Maint ORGANIZATION #: 001-5340 FY 16/17 FY 16/17 Adjusted Projected FY 17/18 Adopted 8.2.6 City of Diamond Bar, California 102 FY 2017/18 A Packet Pg. 428 RECREATION Parks & DEPARTMENT: Recreation DIVISION: Recreation ORGANIZATION #: 001-5350 8.2.6 City of Diamond Bar, California 103 FY 2017/18 A Packet Pg. 429 FY 16/17 FY 16/17 FY 17/18 FY 15/16 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 489,483 $ 463,583 $ 445,000 $ 495,000 40020 Over -Time Wages 24,397 18,530 10,000 25,000 40030 Part -Time Salaries 313,556 356,900 325,000 394,000 40070 City Paid Benefits 8,255 10,871 9,000 12,500 40080 Retirement 96,884 95,722 90,000 93,000 40083 Worker's Comp. Exp. 20,081 19,903 17,500 21,000 40084 Short/Long Term Disability 2,977 3,075 3,000 3,300 40085 Medicare 28,887 31,351 29,000 35,000 40090 Benefit Allotment 111,466 117,174 118,000 139,000 Total Personnel $ 1,095,986 $ 1,117,109 $ 1,046,500 $ 1,217,800 SUPPLIES 41200 Operating Supplies $ 118,630 $ 117,610 $ 117,610 $ 129,762 41210 Car Show Supplies 3,017 3,400 3,400 3,400 41300 Small Tools & Equipment - 3,850 3,850 3,100 Total Supplies $ 121,647 $ 124,860 $ 124,860 $ 136,262 OPERATING EXPENDITURES 42110 Printing $ 8,396 $ 17,325 $ 17,325 $ 22,643 42115 Advertising - 200 200 200 42120 Postage Charges 11 250 250 200 42126 Utilities - 195 195 - 42128 Banking Charges 27,800 24,000 24,000 24,000 42130 Rental/Lease of Equipment 33,030 36,450 36,450 44,050 42140 Rental/Lease of Real Prop 51,994 122,338 75,000 113,408 42145 Rental/Lease Rides & Attract 34,913 42,400 42,400 42,400 42315 Membership & Dues 2,495 2,320 2,320 2,410 42325 Meetings 1,783 1,690 1,690 1,500 42330 Travel - Conferences 5,596 6,500 6,500 2,500 42340 Education & Training 165 1,020 1,020 1,020 42353 City Birthday Party 230 - 470 - 42410 Admissions -Youth Activities 45,907 47,285 47,285 46,715 Total Operating Expenditures $ 212,320 $ 301,973 $ 255,105 $ 301,046 PROFESSIONAL SERVICES 44100 Commission Compensation $ 1,845 $ 2,700 $ 2,700 $ 2,700 Total Professional Svcs. $ 1,845 $ 2,700 $ 2,700 $ 2,700 CONTRACT SERVICES 45300 CS -Parks & Rec $ 124,642 $ 118,972 $ 118,972 $ 173,900 45305 CS -Concerts in the Park 24,339 29,375 29,375 30,000 45306 CS -City Birthday 12,722 1,975 1,975 1,975 45310 CS -Excursions 18,735 28,000 4,610 28,000 45320 CS -Contract Classes 164,872 177,130 150,000 153,000 45402 CS -Sheriff's Dept Special Events 9,878 23,245 23,245 23,360 Total Contract Svcs. $ 355,188 $ 378,697 $ 328,177 $ 410,235 CAPITAL OUTLAY 46250 Misc Equipment $ 8,970 $ 2,000 $ 2,000 $ - Total Capital Outlay $ 8,970 $ 2,000 $ 2,000 $ - DIVISION TOTAL $ 1,795,956 $ 1,927,339 $ 1,759,342 $ 2,068,043 City of Diamond Bar, California 103 FY 2017/18 A Packet Pg. 429 PROGRAM SUMMARIES 8.2.b Packet Pg. 430 ADULT EXCURSIONS 8.2.b Packet Pg. 431 ADULT EXCURSIONS 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Community Excursions PROG NUMBER: PR310 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ 11,500 PERSONNEL SERVICES 40010 Salaries $ 3,056 $ 6,600 $ 2,000 $ 3,373 40020 Over -Time Wages 35 — — — 40030 Part -Time Salaries 359 1,740 310 500 40070 City Paid Benefits 49 125 50 76 40080 Retirement 216 1,250 200 669 40083 Worker's Comp. Exp. 69 250 50 67 40084 Short/Long Term Disability 16 40 15 21 40085 Medicare 75 230 75 50 40090 Benefit Allotment 595 1,465 100 918 Total Personnel $ 4,470 $ 11,700 $ 2,800 $ 5,674 SUPPLIES 41200 Operating Supplies $ 2,016 $ 630 $ 350 $ 350 Total Supplies $ 2,016 $ 630 $ 350 $ 350 TOTAL GENERAL FUND $ 6,486 $ 12,330 $ 3,150 $ 6,024 PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ 13,500 $ 10,000 $ 10,000 Total Prop A Fund $ — $ 13,500 $ 10,000 $ 10,000 DIVISION TOTAL $ 6,486 $ 25,830 $ 13,150 $ 16,024 City of Diamond Bar, California 106 FY 2017/18 A Packet Pg. 432 COMMUNITY EVENTS 8.2.b Packet Pg. 433 4TH OF JULY 8.2.6 DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: 4th of July PROG NUMBER: PR302 PERSONNEL SERVICES PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted - $ FY 16/17 Projected - $ FY 17/18 Adopted - PERSONNEL SERVICES Total Supplies $ 1,314 $ 1,700 $ 1,700 40010 Salaries $ 5,786 $ 6,600 $ 6,600 $ 7,421 40020 Over -Time Wages Printing 62 - 1,500 950 500 950 800 40030 Part -Time Salaries Rental/Lease of Equipment 3,812 9,893 3,600 12,600 3,600 8,758 3,600 40070 City Paid Benefits Facility Rental 31 1,056 125 2,000 125 - 153 40080 Retirement Total Operating Expenditures 424 10,949 1,500 15,550 1,000 9,708 1,473 40083 Worker's Comp. Exp. 229 300 300 256 40084 Short/Long Term Disability $ 11 $ 40 $ 40 $ 45 40085 Medicare 383 410 410 390 40090 Benefit Allotment $ 380 $ 1,500 $ 1,500 $ 1,861 Total Personnel $ 11,118 $ 15,575 $ 14,075 $ 15,999 SUPPLIES 41200 Operating Supplies $ 1,314 $ 1,700 $ 1,700 $ 1,700 Total Supplies $ 1,314 $ 1,700 $ 1,700 $ 1,700 OPERATING EXPENDITURES 42110 Printing $ - $ 950 $ 950 $ 1,100 42130 Rental/Lease of Equipment 9,893 12,600 8,758 13,200 42140 Facility Rental 1,056 2,000 - 2,000 Total Operating Expenditures $ 10,949 $ 15,550 $ 9,708 $ 16,300 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 22,114 $ 28,900 $ 23,400 $ 31,900 45402 CS - Sheriff's Dept Special Events 4,528 9,285 5,232 9,285 Total Contract Services $ 26,642 $ 38,185 $ 28,632 $ 41,185 TOTAL GENERAL FUND $ 50,023 $ 71,010 $ 54,115 $ 75,184 TOTAL PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 5,900 $ 6,500 $ 6,195 $ 6,500 Total Prop A Fund $ 6,500 $ 6,500 $ 6,500 $ 6,500 TOTAL PROGRAM COSTS $ 55,923 $ 77,510 $ 60,310 $ 81,684 City of Diamond Bar, California 108 FY 2017/18 A Packet Pg. 434 ARMED FORCES BANNERS 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Armed Forces Banners PROG NUMBER: PR303 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries $ 1,022 $ 6,600 $ 2,000 $ 5,788 40020 Over -Time Wages — 685 — — 40030 Part -Time Salaries 119 125 125 125 40070 City Paid Benefits 24 125 75 152 40080 Retirement 87 1,250 750 590 40083 Worker's Comp. Exp. 24 220 100 135 40084 Short/Long Term Disability 8 40 25 35 40085 Medicare 26 160 75 86 40090 Benefit Allotment 294 1,465 750 1,848 Total Personnel $ 1,604 $ 10,670 $ 3,900 $ 8,759 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 10,555 $ 18,900 $ 10,000 $ 18,900 Total Contract Services $ 10,555 $ 18,900 $ 10,000 $ 18,900 TOTAL PROGRAM COSTS $ 12,159 $ 29,570 $ 13,900 $ 27,659 City of Diamond Bar, California 109 FY 2017/18 A Packet Pg. 435 CITY BIRTHDAY PARTY 8.2.6 DEPARTMENT: Parks & FY 15/16 Actual - Recreation DIVISION: Recreation PROG NAME: City Birthday FY 17/18 Adopted - Party PROG NUMBER: PR304 PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted 16,300 $ FY 16/17 Projected - $ FY 17/18 Adopted - PERSONNEL SERVICES 41200 Operating Supplies $ 6,159 $ 20,650 $ 20,650 40010 Salaries $ 6,162 $ 6,570 $ 2,000 $ 1 1,1 17 40020 Over -Time Wages 41400 3,838 3,600 2,000 4,000 40030 Part -Time Salaries 4,953 $ 7,300 $ 4,000 $ 7,300 40070 City Paid Benefits OPERATING EXPENDITURES 181 125 100 253 40080 Retirement Printing 765 600 1,250 2,000 750 2,000 1,947 40083 Worker's Comp. Exp. Advertising 326 - 550 200 250 200 461 40084 Short/Long Term Disability Rental/Lease of Equipment 36 16,814 50 17,350 25 17,350 68 40085 Medicare Rental/Lease Rides/Attractions 541 34,913 710 42,400 350 42,400 780 40090 Benefit Allotment Total Operating Expenditures 2,203 52,327 2,000 61,950 250 61,950 3,071 63,750 Total Personnel $ 19,005 $ 22,155 $ 9,725 $ 28,997 SUPPLIES 41200 Operating Supplies $ 6,159 $ 20,650 $ 20,650 $ 20,650 41210 Car Show Supplies 864 3,400 3,400 3,400 41400 Promotional Supplies 2,358 - 2,358 Total Supplies $ 9,381 $ 24,050 $ 24,050 $ 26,408 OPERATING EXPENDITURES 42110 Printing $ 600 $ 2,000 $ 2,000 $ 2,000 42115 Advertising - 200 200 42130 Rental/Lease of Equipment 16,814 17,350 17,350 19,350 42145 Rental/Lease Rides/Attractions 34,913 42,400 42,400 42,400 Total Operating Expenditures $ 52,327 $ 61,950 $ 61,950 $ 63,750 CONTRACT SERVICES 45306 CS - City Birthday Party $ 12,722 $ 1,975 $ 1,975 $ 1,975 45402 CS - Sheriff's Dept Special Events - 5,000 5,000 5,000 Total Contract Services $ 12,722 $ 6,975 $ 6,975 $ 6,975 TOTAL GENERAL FUND $ 93,435 $ 115,130 $ 102,700 $ 126,130 TOTAL PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 3,456 $ 3,600 $ 3,600 $ 3,600 Total Prop A Fund $ 3,456 $ 3,600 $ 3,600 $ 3,600 TOTAL PROGRAM COSTS $ 96,891 $ 118,730 $ 106,300 $ 129,730 City of Diamond Bar, California 0 FY 2017/18 A Packet Pg. 436 CANDY CANE CRAFT FAIR 8.2.b DEPARTMENT: Parks & FY 15/16 Actual — Recreation DIVISION: Recreation PROG NAME: Candy Cane PERSONNEL SERVICES Craft PROG NUMBER: PR305 PROJECTED REVENUE $ FY 15/16 Actual — $ FY 16/17 Adjusted 4,375 $ FY 16/17 Projected — FY 17/18 Adopted $ — PERSONNEL SERVICES 40010 Salaries $ 1,982 $ 3,300 $ 1,863 $ — 40020 Over -Time Wages 341 605 — — 40030 Part -Time Salaries 1,140 3,100 1,244 — 40070 City Paid Benefits 38 65 26 — 40080 Retirement 140 625 403 — 40083 Worker's Comp. Exp. 81 210 75 — 40084 Short/Long Term Disability 13 20 9 — 40085 Medicare 124 295 125 — 40090 Benefit Allotment 465 1,500 340 — Total Personnel $ 4,324 $ 9,720 $ 4,085 $ — SUPPLIES 41200 Operating Supplies $ 816 $ 1,100 $ 1,078 $ — Total Supplies $ 816 $ 1,100 $ 1,078 $ — OPERATING EXPENDITURES 42110 Printing $ 800 $ 950 $ 643 $ — Total Operating Expenditures $ 800 $ 950 $ 643 $ — CONTRACT SERVICES 45306 CS - City Birthday Party $ 172 $ 1,400 $ 1,400 $ — Total Contract Services $ 172 $ 1,400 $ 1,400 $ — TOTAL PROGRAM COSTS $ 6,112 $ 13,170 $ 7,206 $ — City of Diamond Bar, California 1 1 1 FY 2017/18 A Packet Pg. 437 CONCERTS/MOVIES 8.2.b DEPARTMENT: Parks & FY 15/16 Actual - Recreation DIVISION: Recreation PROG NAME: Concerts/ PERSONNEL SERVICES Movies PROG NUMBER: PR306 PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted 2,000 FY 16/17 Projected $ - $ FY 17/18 Adopted - PERSONNEL SERVICES Total Supplies $ 1,416 $ 2,375 $ 2,375 40010 Salaries $ 6,066 $ 3,300 $ 3,300 $ 4,469 40020 Over -Time Wages 42110 Printing 2,793 - 1,815 1,815 $ 2,000 40030 Part -Time Salaries Total Operating Expenditures 6,482 - 9,200 7,000 $ 9,200 40070 City Paid Benefits CONTRACT SERVICES 102 65 65 89 40080 Retirement 45300 CS - Parks & Recreation 587 6,426 650 650 $ 887 40083 Worker's Comp. Exp. 45305 CS - Concerts in the Park 442 26,877 430 430 365 40084 Short/Long Term Disability 45402 CS - Sheriff's Dept Special Events 27 4,731 20 20 27 40085 Medicare Total Contract Services 809 38,034 780 780 $ 800 40090 Benefit Allotment TOTAL GENERAL FUND 1,250 58,008 750 750 $ 1,086 $ Total Personnel $ 18,558 $ 17,010 $ 14,810 $ 18,923 SUPPLIES 41200 Operating Supplies $ 1,416 $ 2,375 $ 2,375 $ 2,500 Total Supplies $ 1,416 $ 2,375 $ 2,375 $ 2,500 OPERATING EXPENDITURES 42110 Printing $ - $ 1,075 $ 1,075 $ 1,200 Total Operating Expenditures $ - $ 1,075 $ 1,075 $ 1,200 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 6,426 $ 3,700 $ 3,700 $ 3,900 45305 CS - Concerts in the Park 26,877 29,375 29,375 29,375 45402 CS - Sheriff's Dept Special Events 4,731 6,300 6,300 6,300 Total Contract Services $ 38,034 $ 39,375 $ 39,375 $ 39,575 TOTAL GENERAL FUND $ 58,008 $ 59,835 $ 57,635 $ 62,198 TOTAL PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 14,248 $ 11,000 $ 11,000 $ 11,000 Total Prop A Fund $ 14,248 $ 11,000 $ 11,000 $ 11,000 TOTAL PROGRAM COSTS $ 72,256 $ 70,835 $ 68,635 $ 73,198 City of Diamond Bar, California 112 FY 2017/18 A Packet Pg. 438 FALL FUN FESTIVAL 8.2.6 DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Fall Fun $ Festival PROG NUMBER: PR307 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ - $ 2,500 $ - $ - PERSONNEL SERVICES 40010 Salaries $ 2,322 $ 3,300 $ 1,064 $ 4,469 40020 Over -Time Wages 3,011 2,350 165 1,000 40030 Part -Time Salaries 7,075 10,450 2,022 4,000 40070 City Paid Benefits 84 65 17 89 40080 Retirement 164 650 338 887 40083 Worker's Comp. Exp. 301 485 84 209 40084 Short/Long Term Disability 24 25 6 27 40085 Medicare 626 900 174 392 40090 Benefit Allotment 1,029 750 219 1,086 Total Personnel $ 14,636 $ 18,975 $ 4,089 $ 12,159 SUPPLIES 41200 Operating Supplies $ 5,069 $ 4,325 $ 3,096 $ 3,100 Total Supplies $ 5,069 $ 4,325 $ 3,096 $ 3,100 OPERATING EXPENDITURES 42110 Printing $ 800 $ 1,550 $ 1,690 $ 1,700 Total Operating Expenditures $ 800 $ 1,550 $ 1,690 $ 1,700 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 2,354 $ 1,675 $ 875 $ 1,100 45402 CS - Sheriff's Dept Special Events - 1,000 - 100 Total Contract Services $ 2,354 $ 2,675 $ 875 $ 1,200 TOTAL PROGRAM COSTS $ 22,859 $ 27,525 $ 9,750 $ 18,159 City of Diamond Bar, California 113 FY 2017/18 A Packet Pg. 439 WINTER SNOWFEST 8.2.6 DEPARTMENT: Parks & FY 15/16 Actual - Recreation DIVISION: Recreation PROG NAME: Winter FY 17/18 Adopted - Snowfest PROG NUMBER: PR308 PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted 7,250 $ FY 16/17 Projected - $ FY 17/18 Adopted - PERSONNEL SERVICES $ 7,244 $ 7,500 $ 729 $ 7,500 40010 Salaries $ 3,309 $ 3,468 $ 708 $ 7,361 40020 Over -Time Wages 1,584 2,400 - 42110 Printing 2,400 40030 Part -Time Salaries 1,350 4,156 518 5,900 1,350 231 6,000 40070 City Paid Benefits 22 125 42140 Facility Rental 4 - 152 40080 Retirement - 232 200 1,250 $ 390 $ 1,461 40083 Worker's Comp. Exp. $ 212 CONTRACT SERVICES 450 21 147 40084 Short/Long Term Disability 8 $ 40 $ 1 $ 45 40085 Medicare 45402 CS - Sheriff's Dept Special Events 391 - 590 1,000 28 - 603 40090 Benefit Allotment $ 273 $ 1,500 $ 47 $ 1,848 TOTAL GENERAL FUND Total Personnel $ 10,187 $ 15,723 $ 1,430 $ 20,017 SUPPLIES 41200 Operating Supplies $ 7,244 $ 7,500 $ 729 $ 7,500 Total Supplies $ 7,244 $ 7,500 $ 729 $ 7,500 OPERATING EXPENDITURES 42110 Printing $ 950 $ 1,350 $ 518 $ 1,350 42130 Rental/Lease of Equipment 6,228 5,500 - 5,500 42140 Facility Rental - 200 - 200 Total Operating Expenditures $ 7,178 $ 7,050 $ 518 $ 7,050 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 25,159 $ 27,100 $ 680 $ 27,100 45402 CS - Sheriff's Dept Special Events - 1,000 - 1,000 Total Contract Services $ 25,159 $ 28,100 $ 680 $ 28,100 TOTAL GENERAL FUND $ 49,768 $ 58,373 $ 3,357 $ 62,667 TOTAL PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 1,550 $ 1,600 $ - $ 1,600 Total Prop A Fund $ 1,550 $ 1,600 $ - $ 1,600 TOTAL PROGRAM COSTS 64,267 $ 51,318 $ 59,973 $ 3,357 $ City of Diamond Bar, California 1 14 FY 2017/18 A Packet Pg. 440 MISCELLANEOUS SPECIAL EVENTS 8.2.b DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Misc Special $ Events PROG NUMBER: PR309 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ - $ - $ - $ - PERSONNEL SERVICES 40010 Salaries $ 5,844 $ 9,900 $ 6,000 $ 12,455 40020 Over -Time Wages 810 1,000 500 1,500 40030 Part -Time Salaries 2,731 4,350 2,090 4,350 40070 City Paid Benefits 149 190 100 266 40080 Retirement 508 1,875 1,500 2,472 40083 Worker's Comp. Exp. 213 460 250 380 40084 Short/Long Term Disability 46 60 30 76 40085 Medicare 319 495 350 540 40090 Benefit Allotment 1,832 2,200 1,000 3,220 Total Personnel $ 12,452 $ 20,530 $ 11,820 $ 25,259 SUPPLIES 41200 Operating Supplies $ 12,450 $ 10,950 $ 8,000 $ 10,950 Total Supplies $ 12,450 $ 10,950 $ 8,000 $ 10,950 OPERATING EXPENDITURES 42110 Printing $ 866 $ 2,375 $ 1,750 $ 2,375 42130 Rental/Lease of Equip - 6,000 6,000 6,000 42140 Facility Rental - 100 - 100 Total Operating Expenditures $ 866 $ 8,475 $ 7,750 $ 8,475 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 3,947 $ 5,900 $ 4,010 $ 5,900 Total Contract Services $ 3,947 $ 5,900 $ 4,010 $ 5,900 TOTAL PROGRAM COSTS $ 29,715 $ 45,855 $ 31,580 $ 50,584 City of Diamond Bar, California 115 FY 2017/18 A Packet Pg. 441 BARKTOBERFEST 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Barktoberfest PROG NUMBER: PR311 — $ — $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 3,313 40020 Over -Time Wages — — — 1,000 40030 Part -Time Salaries — — — 1,000 40070 City Paid Benefits — — — 64 40080 Retirement — — — 657 40083 Worker's Comp. Exp. — — — 96 40084 Short/Long Term Disability — — — 20 40085 Medicare — — — 150 40090 Benefit Allotment — — — 781 Total Personnel $ — $ — $ — $ 7,081 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 3,500 Total Supplies $ — $ — $ — $ 3,500 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 1,100 42140 Facility Rental — — — 200 Total Operating Expenditures $ — $ — $ — $ 1,300 CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ 12,500 Total Contract Services $ — $ — $ — $ 12,500 TOTAL PROGRAM COSTS City of Diamond Bar, California 116 FY 2017/18 A Packet Pg. 442 HOLIDAY MOVIE 8.2.6 DEPARTMENT: Parks & FY 16/17 Adjusted $ — Recreation DIVISION: Recreation PROG NAME: Holiday — $ Movie PROG NUMBER: PR312 PROJECTED REVENUE FY 15/16 Actual $ — FY 16/17 Adjusted $ — FY 16/17 Projected $ — $ FY 17/18 Adopted — PERSONNEL SERVICES $ — $ — $ — $ 1,000 40010 Salaries $ — $ — $ — $ 3,315 40020 Over -Time Wages — — — 500 40030 Part -Time Salaries — — — — $ 2,000 40070 City Paid Benefits — — — — 65 40080 Retirement — — — — $ 660 40083 Worker's Comp. Exp. — — — 145 40084 Short/Long Term Disability — — — — $ 20 40085 Medicare — — — — $ 245 40090 Benefit Allotment — — — 781 Total Personnel $ — $ — $ — $ 7,731 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 1,000 Total Supplies $ — $ — $ — $ 1,000 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 750 42140 Facility Rental — — — — Total Operating Expenditures $ — $ — $ — $ 750 CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ 6,600 Total Contract Services $ — $ — $ — $ 6,600 TOTAL PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ 1,500 Total Prop A Fund $ — $ — $ — $ 1,500 TOTAL PROGRAM COSTS $ — $ — $ — $ 16,081 City of Diamond Bar, California 117 FY 2017/18 A Packet Pg. 443 HEALTHY DB 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Healthy DB PROG NUMBER: PR313 — $ — $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 2,735 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 2,000 40070 City Paid Benefits — — — 55 40080 Retirement — — — 545 40083 Worker's Comp. Exp. — — — 115 40084 Short/Long Term Disability — — — 20 40085 Medicare — — — 200 40090 Benefit Allotment — — — 630 Total Personnel $ — $ — $ — $ 6,300 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 2,000 Total Supplies $ — $ — $ — $ 2,000 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 750 42140 Facility Rental — — — — Total Operating Expenditures $ — $ — $ — $ 750 CONTRACT SERVICES 45300 CS - Community Services $ — — $ — $ 500 Total Contract Services $ — $ — $ — $ 500 TOTAL PROGRAM COSTS City of Diamond Bar, California 118 FY 2017/18 A Packet Pg. 444 PARKS & RECREATION OPEN HOUSE 8.2.b DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: P&R Open Over -Time Wages House PROG NUMBER: PR314 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries 4,255 40020 Over -Time Wages — — — 500 40030 Part -Time Salaries — — — 1,000 40070 City Paid Benefits — — — 80 40080 Retirement — — — 845 40083 Worker's Comp. Exp. — — — 130 40084 Short/Long Term Disability — — — 30 40085 Medicare — — — 185 40090 Benefit Allotment — — — 945 Total Personnel $ — $ — $$ — $ 7,970 SUPPLIES 41200 Operating Supplies $ $$ — $ 1,500 Total Supplies $ — $ — $ — $ 1,500 OPERATING EXPENDITURES 42110 Printing $ — $,$ — $$ — $ 750 42140 Facility Rental — — — — Total Operating Expenditures $ — $ — $ — $ 750 CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — Total Contract Services $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 10,220 City of Diamond Bar, California 119 FY 2017/18 A Packet Pg. 445 YOUTH SPORTS 8.2.b Packet Pg. 446 YOUTH SPORTS 8.2.6 DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Youth Sports PROG NUMBER: PR322 PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted - $ FY 16/17 Projected - $ FY 17/18 Adopted 5,000 PERSONNEL SERVICES Small Tools/Equip - 1,350 - 40010 Salaries $ 16,665 $ 28,250 $ 17,000 $ 6,096 40020 Over -Time Wages 1,110 1,250 - 2,000 40030 Part -Time Salaries $ 36,945 $ 32,780 $ 46,000 $ 8,000 40070 City Paid Benefits 447 685 500 152 40080 Retirement 1,673 5,365 4,000 610 40083 Worker's Comp. Exp. $ 1,463 $ 1,870 $ 1,870 $ 362 40084 Short/Long Term Disability 116 175 175 37 40085 Medicare 3,025 2,950 4,000 731 40090 Benefit Allotment 5,830 8,100 6,000 1,848 Total Personnel $ 67,274 $ 81,425 $ 79,545 $ 19,836 SUPPLIES 41200 Operating Supplies $ 8,657 $ 26,885 $ 11,665 $ 12,500 41300 Small Tools/Equip - 1,350 - 750 Total Supplies $ 8,657 $ 28,235 $ 11,665 $ 13,250 OPERATING EXPENDITURES 42110 Printing $ 751 $ 2,075 $ 1,500 $ 1,500 42126 Lights - 195 195 195 42140 Rental/Lease Real Property 30,459 37,390 37,390 10,000 Total Operating Expenditures $ 31,210 $ 39,660 $ 39,085 $ 11,695 CONTRACT SERVICES 45300 CS - Parks & Recreation $ - $ 5,460 $ 5,460 $ - Total Contract Services $ - $ 5,460 $ 5,460 $ - DIVISION TOTAL $ 107,141 $ 154,780 $ 135,755 $ 44,781 City of Diamond Bar, California 121 FY 2017/18 A Packet Pg. 447 YOUTH BASKETBALL 8.2.b DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Youth Over -Time Wages Basketball PROG NUMBER: PR323 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ 42,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 6,096 40020 Over -Time Wages — — — 1,500 40030 Part -Time Salaries — 20,000 40070 City Paid Benefits — — — 152 40080 Retirement — — — 610 40083 Worker's Comp. Exp. — — — 722 40084 Short/Long Term Disability — — — 37 40085 Medicare — — — 1,620 40090 Benefit Allotment — — — 1,848 Total Personnel $ — $ — $ — $ 32,585 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 11,200 41300 Small Tools/Equip — — — Total Supplies $ — $ — $ — $ 11,200 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 775 42126 Lights — — — — 42140 Rental/Lease Real Property — — — 34,000 Total Operating Expenditures $ — $ — $ — $ 34,775 CONTRACT SERVICES 45300 CS - Parks & Recreation $ — $ — $ — $ 6,500 Total Contract Services $ — $ — $ — $ 6,500 DIVISION TOTAL $ — $ — $ — $ 85,060 City of Diamond Bar, California 122 FY 2017/18 A Packet Pg. 448 YOUTH SOCCER 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Youth Soccer PROG NUMBER: PR324 — $ — $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ 16,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 3,928 40020 Over -Time Wages — — — 1,000 40030 Part -Time Salaries — — — 6,000 40070 City Paid Benefits — — — 91 40080 Retirement — — — 479 40083 Worker's Comp. Exp. — — — 259 40084 Short/Long Term Disability — — — 24 40085 Medicare — — — 518 40090 Benefit Allotment — — — 1,105 Total Personnel $ — $ — $ — $ 13,404 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 4,000 41300 Small Tools/Equip — — — 1,000 Total Supplies $ — $ — $ — $ 5,000 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 600 42126 Lights — — — — 42140 Rental/Lease Real Property — — — 5,500 Total Operating Expenditures $ — $ — $ — $ 6,100 CONTRACT SERVICES 45300 CS - Parks & Recreation $— Total Contract Services DIVISION TOTAL $ — $ — $ — $ 24,504 City of Diamond Bar, California 123 FY 2017/18 A Packet Pg. 449 ADULT SPORTS 8.2.b Packet Pg. 450 ADULT SPORTS 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Adult Sports PROG NUMBER: PR325 PERSONNEL SERVICES PROJECTED REVENUE FY 15/16 Actual FY 16/17 Adjusted FY 16/17 Projected FY 17/18 Adopted PERSONNEL SERVICES 40010 Salaries $ 6,062 $ 7,700 $ 7,700 $ 3,837 40020 Over -Time Wages - - - - 40030 Part -Time Salaries 17,230 23,125 18,000 2,000 40070 City Paid Benefits 125 190 190 89 40080 Retirement 539 1,470 1,200 461 40083 Worker's Comp. Exp. 653 925 750 77 40084 Short/Long Term Disability 34 50 50 23 40085 Medicare 1,443 1,885 1,500 58 40090 Benefit Allotment 1,540 2,200 1,600 1,086 Total Personnel $ 27,626 $ 37,545 $ 30,990 $ 7,631 SUPPLIES 41200 Operating Supplies $ 2,879 $ 3,840 $ 3,840 $ 500 41300 Small Tools & Equip - 2,500 - - Total Supplies $ 2,879 $ 6,340 $ 3,840 $ 500 OPERATING EXPENDITURES 42110 Printing $ - $ - $ - $ 500 42126 Lights - - - - 42140 Rental/Lease Real Property 20,478 51,410 25,000 - Total Operating Expenditures $ 20,478 $ 51,410 $ 25,000 $ 500 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 376 $ 1,190 $ 1,800 $ - Total Contract Services $ 376 $ 1,190 $ 1,800 $ - TOTAL PROGRAM COSTS $ 51,359 $ 96,485 $ 61,630 City of Diamond Bar, California 125 FY 2017/18 A Packet Pg. 451 ADULT BASKETBALL FY 15/16 Actual PROJECTED REVENUE $ — $ PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment $ Total Personnel SUPPLIES 8.2.6 DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Adult Basketball PROG NUMBER: PR326 — $ — $ FY 16/17 FY 16/17 FY 17/18 Adjusted Projected Adopted — $ — $ 34,560 6,096 500 16,500 152 610 617 37 1,355 1,848 27,715 41200 Operating Supplies $ — $ — $ — $ 3,250 Total Supplies $ — $ — $ — $ 3,250 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — 42126 Lights 42140 Rental/Lease Real Property — — — 42,768 Total Operating Expenditures $ — $ — $ — $ 42,768 CONTRACT SERVICES 45300 CS - Contract Services $ — $ — $ — $ 2,000 Total Contract Services $ — $ — $ — $ 2,000 TOTAL PROGRAM COSTS $ — $ — $ — $ 75,733 City of Diamond Bar, California 126 FY 2017/18 A Packet Pg. 452 ADULT VOLLEYBALL 8.2.b DEPARTMENT: Parks & $ Recreation DIVISION: Recreation PROG NAME: Adult Over -Time Wages Volleyball PROG NUMBER: PR327 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ 6,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 3,837 40020 Over -Time Wages — — — 250 40030 Part -Time Salaries — — — 1,800 40070 City Paid Benefits — — — 89 40080 Retirement — — — 461 40083 Worker's Comp. Exp. — — — 131 40084 Short/Long Term Disability — — — 23 40085 Medicare — — — 198 40090 Benefit Allotment — — — 1,086 Total Personnel $ — $ — $ — $ 7,875 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 500 Total Supplies $ — $ — $ — $ 500 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — 42126 Lights — — — — 42140 Rental/Lease Real Property — — — 8,640 Total Operating Expenditures $ — $ — $ — $ 8,640 CONTRACT SERVICES 45300 CS - Contract Services $ — $ — $ — $ — Total Contract Services $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 17,015 City of Diamond Bar, California 127 FY 2017/18 A Packet Pg. 453 FIELD ATTENDANT 8.2.b DEPARTMENT: Parks & FY 16/17 Adjusted $ — Recreation DIVISION: Recreation PROG NAME: Field Attendant PROG NUMBER: PR328 PROJECTED REVENUE FY 15/16 Actual $ — FY 16/17 Adjusted $ — FY 16/17 Projected $ — $ FY 17/18 Adopted — PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 6,096 40020 Over -Time Wages — — — 500 40030 Part -Time Salaries — — — 54,000 40070 City Paid Benefits — — — 152 40080 Retirement — — — 610 40083 Worker's Comp. Exp. — — — 1,822 40084 Short/Long Term Disability — — — 37 40085 Medicare — — — 4,290 40090 Benefit Allotment — — — 1,848 Total Personnel $ — $ — $ — $ 69,355 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 1,000 Total Supplies $ — $ — $ — $ 1,000 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — 42126 Lights — — — — 42140 Rental/Lease Real Property — — — — Total Operating Expenditures $ — $ — $ — $ — CONTRACT SERVICES 45300 CS - Contract Services $ — $ — $ — $ — Total Contract Services $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 70,355 City of Diamond Bar, California 128 FY 2017/18 A Packet Pg. 454 TABLE TENNIS 8.2.6 DEPARTMENT: Parks & FY 15/16 Actual Recreation DIVISION: Recreation PROG NAME: Table Tennis PROG NUMBER: PR329 PROJECTED REVENUE FY 15/16 Actual FY 16/17 Adjusted FY 16/17 Projected FY 17/18 Adopted PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 3,837 40020 Over -Time Wages — — — 500 40030 Part -Time Salaries — — — 8,200 40070 City Paid Benefits — — — 89 40080 Retirement — — — 461 40083 Worker's Comp. Exp. — — — 327 40084 Short/Long Term Disability — — — 23 40085 Medicare — — — 708 40090 Benefit Allotment — — — 1,086 Total Personnel $ — $ — $ — $ 15,231 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 250 41300 Small Tools & Equip — — — 2,500 Total Supplies $ — $ — $ — $ 2,750 OPERATING EXPENDITURES 42110 Printing $- 42126 Lights — — — — 42140 Rental/Lease Real Property — — — — Total Operating Expenditures CONTRACT SERVICES 45300 CS - Contract Services $— Total Contract Services TOTAL PROGRAM COSTS $ — $ — $ — $ 17,981 City of Diamond Bar, California 129 FY 2017/18 A Packet Pg. 455 FEE PROGRAMS 8.2.b Packet Pg. 456 DAY CAMP 8.2.6 DEPARTMENT: Community 40010 Svcs DIVISION: Recreation FROG NAME: Day Camp PROG NUMBER: PR331 40080 Retirement FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ - $ - $ 179,500 $ 176,500 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 698 Total Personnel SUPPLIES 41200 Operating Supplies $ 10,300 $ Total Supplies $ OPERATING EXPENDITURES 42110 Printing $ 42340 Education & Training 42410 Admissions - Youth Activities 87,543 Total Operating Expenditures $ CONTRACT SERVICES 9,577 $ 10,364 $ 10,300 $ 7,432 139 500 500 500 70,117 84,731 84,731 87,543 131 190 200 216 1,029 1,865 1,865 698 2,654 2,750 2,750 2,857 44 60 80 45 6,436 6,615 6,615 6,810 1,514 2,200 2,500 2,610 91,641 $ 109,275 $ 109,541 $ 108,711 6,651 $ 6,651 $ 776 $ 45,745 11,025 $ 11,025 $ 800 $ 760 45,535 46,521 $ 47,095 $ 11,025 $ 10,784 11,025 $ 10,784 1,432 $ 1,000 350 $ 760 45,535 3,500 44,465 47,317 $ 46,225 45300 CS - Parks & Recreation $ 3,054 $ 3,500 $ 3,500 $ 3,500 Total Contract Services $ 3,054 $ 3,500 $ 3,500 $ 3,500 TOTAL GENERAL FUND $ 147,867 $ 170,895 $ 171,383 $ 169,220 PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 11,654 $ 30,000 $ 27,200 $ 27,200 Total Prop A Fund $ 11,654 $ 30,000 $ 27,200 $ 27,200 TOTAL PROGRAM COSTS $ 159,521 $ 200,895 $ 198,583 $ 196,420 City of Diamond Bar, California 131 FY 2017/18 A Packet Pg. 457 TINY TOTS 8.2.6 DEPARTMENT: Community 40010 Svcs DIVISION: Recreation FROG NAME: Tiny Tots PROG NUMBER: PR332 40080 Retirement FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ - $ - $ 63,028 $ 65,520 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Total Personnel SUPPLIES 41200 Operating Supplies $ 390 Total Supplies $ OPERATING EXPENDITURES 42110 Printing $ 42340 Education & Training 42410 Admissions - Youth Activities 950 Total Operating Expenditures $ CONTRACT SERVICES 45300 CS - Parks & Recreation $ Total Contract Services $ TOTAL GENERAL FUND $ 8,158 $ 13,820 $ 20,003 52,390 390 2,120 2,805 12,015 605 1,835 115 390 596 950 5,735 21,230 38,407 $ 104,750 $ 3,035 $ 4,000 $ 3,035 $ 4,000 $ 868 868 $ 500 $ 260 500 1,260 $ 276 $ 800 $ 276 $ 800 $ 42,586 $ 110,810 $ - $ 7,432 255 - - 53,094 - 2,741 - 11,497 - 2,835 - 359 - 5,076 - 21,679 255 $ 104,713 3,000 $ 4,000 3,000 $ 4,000 $ 500 260 486 550 486 $ 1,310 800 $ 1,000 800 $ 1,000 4,541 $ 111,023 PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ 307 $ 850 $ 710 $ 850 Total Prop A Fund $ 307 $ 850 $ 710 $ 850 TOTAL PROGRAM COSTS $ 42,893 $ 111,660 $ 5,251 $ 111,873 City of Diamond Bar, California 132 FY 2017/18 A Packet Pg. 458 VOLUNTEER PROGRAMS 8.2.b Packet Pg. 459 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 620 Total Personnel VOLUNTEENS 8.2.b DEPARTMENT: Community 3,455 $ Svcs DIVISION: Recreation PROG NAME: Volunteens PROG NUMBER: PR341 3,200 3,200 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 3,783 $ 3,455 $ 3,455 $ 3,529 116 550 150 150 1,810 3,200 3,200 3,200 76 65 65 89 436 620 620 441 133 180 180 186 24 20 20 22 205 305 305 303 872 735 735 1,086 $ 7,455 $ 9,130 $ 8,730 $ 9,006 SUPPLIES 41200 Operating Supplies $ 163 $ 300 $ 325 $ 625 Total Supplies $ 163 $ 300 $ 325 $ 625 OPERATING EXPENDITURES 42410 Admissions - Youth Activities $ — $ — $ — $ — Total Operating Expenditures CONTRACT SERVICES 45300 CS - Parks & Recreation $ 2,500 $ 2,500 $ 2,300 $ 2,300 Total Contract Services $ 2,500 $ 2,500 $ 2,300 $ 2,300 TOTAL PROGRAM COSTS $ 10,118 $ 11,930 $ 11,355 $ 11,931 City of Diamond Bar, California 134 FY 2017/18 A Packet Pg. 460 DB 4 Youth 8.2.6 DEPARTMENT: Community $ Svcs DIVISION: Recreation PROG NAME: DB 4 Youth PROG NUMBER: PR342 PERSONNEL SERVICES PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted - $ FY 16/17 Projected - $ FY 17/18 Adopted - PERSONNEL SERVICES 40010 Salaries $ 10,575 $ 13,820 $ 10,000 $ 9,383 40020 Over -Time Wages 2,274 4,360 2,000 2,000 40030 Part -Time Salaries 8,485 7,500 7,500 8,500 40070 City Paid Benefits 212 250 250 279 40080 Retirement 1,078 2,485 2,200 826 40083 Worker's Comp. Exp. 493 705 500 521 40084 Short/Long Term Disability 58 80 80 57 40085 Medicare 810 805 800 813 40090 Benefit Allotment 2,277 2,930 2,500 3,372 Total Personnel $ 26,262 $ 32,935 $ 25,830 $ 25,751 SUPPLIES 41200 Operating Supplies $ 5,129 $ 5,780 $ 5,780 $ 6,000 Total Supplies $ 5,129 $ 5,780 $ 5,780 $ 6,000 OPERATING EXPENDITURES 42110 Printing $ 1,970 $ 2,750 $ 2,750 $ 3,050 42410 Admissions - Youth Activities - 1,250 - 1,760 Total Operating Expenditures $ 1,970 $ 4,000 $ 2,750 $ 4,810 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 6,879 $ 9,473 $ 9,473 $ 10,000 45402 CS - Sheriff's Dept Special Events 619 660 Total Contract Services $ 7,498 $ 10,133 $ 9,473 $ 10,000 TOTAL GENERAL FUND $ 40,859 $ 52,848 $ 43,833 $ 46,561 PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ - $ 1,700 $ - $ 1,700 Total Prop A Fund $ - $ 1,700 $ - $ 1,700 TOTAL PROGRAM COSTS $ 40,859 $ 54,548 $ 43,833 $ 48,261 City of Diamond Bar, California 135 FY 2017/18 A Packet Pg. 461 YOUTH AT RISK 8.2.b DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME: Youth at Risk PROG NUMBER: PR343 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — SUPPLIES 41200 Operating Supplies $ — $ 1,500 $ 1,500 $ 1,500 Total Supplies $ — $ 1,500 $ 1,500 $ 1,500 TOTAL GENERAL FUND $ — $ 1,500 $ 1,500 $ 1,500 PROP A FUND 112-5350-45300 CS - Parks & Recreation $ — $ 35,000 $ 35,000 $ 35,000 Total Prop A Fund $ — $ 35,000 $ 35,000 $ 35,000 TOTAL PROGRAM COSTS $ — $ 36,500 $ 36,500 $ 36,500 City of Diamond Bar, California 136 FY 2017/18 A Packet Pg. 462 CONTRACT CLASSES 8.2.b Packet Pg. 463 CONTRACT CLASSES 8.2.6 DEPARTMENT: Parks & FY 15/16 Actual - Recreation DIVISION: Recreation PROG NAME: Contract FY 17/18 Adopted 260,000 Classes PROG NUMBER: PR352 PROJECTED REVENUE $ FY 15/16 Actual - $ FY 16/17 Adjusted - $ FY 16/17 Projected 250,000 $ FY 17/18 Adopted 260,000 PERSONNEL SERVICES Total Supplies $ 381 $ 1,600 $ 1,600 $ 40010 Salaries $ 15,235 $ 26,300 $ 15,000 $ 30,349 40020 Over -Time Wages $ 526 $ 1,000 $ 200 $ 500 40030 Part -Time Salaries 1,367 1,675 1,000 1,000 40070 City Paid Benefits 323 500 300 505 40080 Retirement 1,353 5,000 2,500 6,023 40083 Worker's Comp. Exp. $ 355 $ 870 $ 500 $ 637 40084 Short/Long Term Disability 104 160 100 185 40085 Medicare 164,307 361 177,130 525 142,500 250 150,000 558 40090 Benefit Allotment 164,307 3,949 177,130 8,100 142,500 5,000 150,000 6,240 Total Personnel $ 23,573 $ 44,130 $ 24,850 $ 45,997 SUPPLIES 41200 Operating Supplies $ 381 $ 1,600 $ 1,600 $ 1,600 Total Supplies $ 381 $ 1,600 $ 1,600 $ 1,600 OPERATING EXPENDITURES 42110 Printing $ - $ 500 $ - $ 500 42140 Rental/Lease of Real Property - 10,000 - 10,000 42315 Membership & Dues - 580 - - 42325 Meetings - 160 20 - Total Prop A Fund $ - $ 11,240 $ 20 $ 10,500 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 164,307 $ 177,130 $ 142,500 $ 150,000 Total Contract Services $ 164,307 $ 177,130 $ 142,500 $ 150,000 DIVISION TOTAL $ 188,261 $ 234,100 $ 168,970 $ 208,097 City of Diamond Bar, California 138 FY 2017/18 A Packet Pg. 464 SENIOR PROGRAMS 8.2.b Packet Pg. 465 SENIOR EXCURSIONS DEPARTMENT: Parks & — $ Recreation DIVISION: Recreation PROG NAME: Senior Excursions PROG NUMBER: PR355 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.b PROJECTED REVENUE $ — $ — $ — $ 24,480 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 5,988 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 2,200 40070 City Paid Benefits — — — 139 40080 Retirement 1,188 40083 Worker's Comp. Exp. — — — 186 40084 Short/Long Term Disability 37 40085 Medicare — — — 263 40090 Benefit Allotment 1,680 Total Personnel $ — $ — $ — $ 11,681 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 1,000 Total Supplies $ — $ — $ — $ 1,000 CONTRACT SERVICES 45310 CS - Excursions $ — $ — $ — $ 14,500 Total Contract Services $ — $ — $ — $ 14,500 TOTAL GENERAL FUND $ — $ — $ — $ 27,181 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services TOTAL CDBG FUND $ — $ — $ — $ — PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ 16,000 Total Prop A Fund $ — $ — $ — $ 16,000 TOTAL PROGRAM COSTS $ — $ — $ — $ 43,181 City of Diamond Bar, California 140 FY 2017/18 A Packet Pg. 466 SENIOR DANCES 8.2.b DEPARTMENT: Parks & FY 15/16 Actual Recreation DIVISION: Recreation FROG NAME: Senior Dances PROG NUMBER: PR356 — $ — $ PROJECTED REVENUE— FY 15/16 Actual FY 16/17 Adjusted FY 16/17 Projected FY 17/18 Adopted PERSONNEL SERVICES $ — $ — $ — $ 4,025 40010 Salaries $ — $ — $ — $ 5,988 40020 Over -Time Wages — — — 2,000 40030 Part -Time Salaries — — — — $ 2,000 40070 City Paid Benefits $ — $ — $ — $ 139 40080 Retirement — — — 1,188 40083 Worker's Comp. Exp. $ — $ — $ — $ 180 40084 Short/Long Term Disability — — — — $ 37 40085 Medicare $ — $ — $ — $ 243 40090 Benefit Allotment — — — 1,680 Total Personnel $ — $ — $ — $ 13,455 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 4,025 Total Supplies $ — $ — $ — $ 4,025 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ 500 Total Operating Expenditures $ — $ — $ — $ 500 CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ 35,000 Total Contract Services $ — $ — $ — $ 35,000 TOTAL GENERAL FUND $ — $ — $ — $ 52,980 TOTAL PROGRAM COSTS $ — $ — $ — $ 52,980 City of Diamond Bar, California 141 FY 2017/18 A Packet Pg. 467 SENIOR PROGRAMS 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation FROG NAME: Senior Programs PROG NUMBER: PR357 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ - $ - $ - $ - PERSONNEL SERVICES 40010 Salaries $ 24,337 $ 30,800 $ 30,800 $ 16,447 40020 Over -Time Wages 284 - 200 500 40030 Part -Time Salaries 6,881 7,780 7,780 750 40070 City Paid Benefits 444 750 750 391 40080 Retirement 3,541 5,850 5,850 3,264 40083 Worker's Comp. Exp. 976 1,160 1,160 329 40084 Short/Long Term Disability 200 190 190 100 40085 Medicare 1,066 1,050 1,050 239 40090 Benefit Allotment 9,282 8,800 8,800 4,728 Total Personnel $ 47,011 $ 56,380 $ 56,580 $ 26,748 SUPPLIES 41200 Operating Supplies $ 11,310 $ 9,100 $ 4,300 $ 4,300 Total Supplies $ 11,310 $ 9,100 $ 4,300 $ 4,300 OPERATING EXPENDITURES 42110 Printing $ - $ 450 $ 450 $ 500 Total Operating Expenditures $ - $ 450 $ 450 $ 555 CONTRACT SERVICES 45300 CS - Parks & Recreation $ 24,787 $ - $ - $ - 45310 CS - Excursions 22,374 16,000 - - Total Contract Services $ 47,161 $ 16,000 $ - $ - TOTAL GENERAL FUND $ 105,482 $ 81,930 $ 61,330 $ 31,603 CDBG FUND 40010-40093 Salaries/Benefits 41200 Supplies $ - $ - $ - $ 5,900 44000 Professional Services - - - 5,000 TOTAL CDBG FUND $ - $ - $ - $ 10,900 PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ - $ - $ - $ - Total Prop A Fund $ - $ - $ - $ - TOTAL PROGRAM COSTS $ 105,482 $ 81,930 $ 61,330 $ 42,503 City of Diamond Bar, California 142 FY 2017/18 A Packet Pg. 468 ROOM RESERVATIONS 8.2.b Packet Pg. 469 HERITAGE PARK 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Heritage Park PROG NUMBER: PR360 — $ — $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ 20,000 $ 25,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 19,038 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 50,000 40070 City Paid Benefits 517 40080 Retirement — — — 2,046 40083 Worker's Comp. Exp. — — — 433 40084 Short/Long Term Disability 116 40085 Medicare — — — 286 40090 Benefit Allotment — — — 6,252 Total Personnel $ — $ — $ — $ 78,688 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ 2,000 Total Supplies $ — $ — $ — $ 2,000 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures— PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS— CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions Total Contract Services $ — $ — $ — $ — TOTAL GENERAL FUND $ — $ — $ — $ 80,688 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services — — — — TOTAL CDBG FUND— PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 80,688 City of Diamond Bar, California 144 FY 2017/18 A Packet Pg. 470 a 1A 8.2.b DEPARTMENT: Parks & FY 15/16 Actual Recreation DIVISION: Recreation PROG NAME: Pantera Park PROG NUMBER: PR361 PROJECTED REVENUE FY 15/16 Actual FY 16/17 Adjusted FY 16/17 Projected $ FY 17/18 Adopted 16,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 4,805 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 7,500 40070 City Paid Benefits 126 40080 Retirement — — — 555 40083 Worker's Comp. Exp. — — — 107 40084 Short/Long Term Disability 29 40085 Medicare — — — 73 40090 Benefit Allotment — — — 1,528 Total Personnel $ — $ — $ — $ 14,723 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ — Total Supplies $ — $ — $ — $ 500 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures— PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS— CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions Total Contract Services $ — $ — $ — $ — TOTAL GENERAL FUND $ — $ — $ — $ 15,223 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services — — — — TOTAL CDBG FUND— PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund TOTAL PROGRAM COSTS $ — $ — $ — $ 15,223 City of Diamond Bar, California 145 FY 2017/18 A Packet Pg. 471 WINDMILL ROOM 8.2.6 DEPARTMENT: Parks & FY 16/17 Recreation DIVISION: Recreation PROG NAME: CH Windmill Adjusted Room PROG NUMBER: PR362 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 20,169 40020 Over -Time Wages — — — — 40030 Part -Time Salaries 25,000 40070 City Paid Benefits — — — 468 40080 Retirement — — — 2,926 40083 Worker's Comp. Exp. 423 40084 Short/Long Term Disability — — — 123 40085 Medicare — — — 304 40090 Benefit Allotment 5,694 Total Personnel $ — $ — $ — $ 55,107 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ — Total Supplies $ — $ — $ — $ — OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures $ — $ — $ — $ — PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS $ — $ — $ — $ — CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions — — — — Total Contract Services $ — $ — $ — $ — TOTAL GENERAL FUND $ — $ — $ — $ 55,107 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — 44000 Professional Services TOTAL CDBG FUND $ — $ — $ — $ — PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 55,107 City of Diamond Bar, California 146 FY 2017/18 A Packet Pg. 472 WILLOW ROOM 8.2.6 DEPARTMENT: Parks & Recreation DIVISION: Recreation PROG NAME: Willow Rom PROG NUMBER: PR363 — $ — $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PROJECTED REVENUE $ — $ — $ — $ — PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 2,298 40020 Over -Time Wages — — — 40030 Part -Time Salaries — — — 250 40070 City Paid Benefits 50 40080 Retirement — — — 352 40083 Worker's Comp. Exp. — — — 46 40084 Short/Long Term Disability 14 40085 Medicare — — — 35 40090 Benefit Allotment — — — 617 Total Personnel $ — $ — $ — $ 3,662 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ — Total Supplies $ — $ — $ — $ 2,500 OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures— PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS— CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions Total Contract Services $ — $ — $ — $ — TOTAL GENERAL FUND $ — $ — $ — $ 6,162 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services — — — — TOTAL CDBG FUND— PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 6,162 City of Diamond Bar, California 147 FY 2017/18 A Packet Pg. 473 PICNIC RENTALS 8.2.b DEPARTMENT: Parks & FY 15/16 Actual $ — Recreation DIVISION: Recreation FROG NAME: Picnic Rentals FROG NUMBER: PR364 PROJECTED REVENUE FY 15/16 Actual $ — FY 16/17 Adjusted $ — $ FY 16/17 Projected 10,000 $ FY 17/18 Adopted 10,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 6,890 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 1,000 40070 City Paid Benefits 189 40080 Retirement — — — 692 40083 Worker's Comp. Exp. — — — 154 40084 Short/Long Term Disability 42 40085 Medicare — — — 104 40090 Benefit Allotment — — — 2,290 Total Personnel $ — $ — $ — $ 11,361 SUPPLIES 41200 Operating Supplies $— Total Supplies $ — $— OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures $ — $ — $ — $ — PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS $ — $ — $ — $ — CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions Total Contract Services $ — $— TOTAL GENERAL FUND $ — $ — $ — $ 11,361 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services — — — — TOTAL CDBG FUND $ — $ — $ — $ — PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 11,361 City of Diamond Bar, California 148 FY 2017/18 A Packet Pg. 474 FIELD RENTALS 8.2.b DEPARTMENT: Parks & FY 15/16 Actual $ — Recreation DIVISION: Recreation PROG NAME: Field Rental PROG NUMBER: PR365 PROJECTED REVENUE FY 15/16 Actual $ — FY 16/17 Adjusted $ — $ FY 16/17 Projected 10,000 $ FY 17/18 Adopted 10,000 PERSONNEL SERVICES 40010 Salaries $ — $ — $ — $ 6,486 40020 Over -Time Wages — — — — 40030 Part -Time Salaries — — — 1,000 40070 City Paid Benefits 165 40080 Retirement — — — 636 40083 Worker's Comp. Exp. — — — 130 40084 Short/Long Term Disability 40 40085 Medicare — — — 96 40090 Benefit Allotment — — — 2,000 Total Personnel $ — $ — $ — $ 10,553 SUPPLIES 41200 Operating Supplies $ — $ — $ — $ — Total Supplies $ — $ — $ — $ — OPERATING EXPENDITURES 42110 Printing $ — $ — $ — $ — Total Operating Expenditures $ — $ — $ — $ — PROFESSIONAL SERVICES 44000 Professional Services $ — $ — $ — $ — TOTAL PROF SVCS $ — $ — $ — $ — CONTRACT SERVICES 45300 CS - Community Services $ — $ — $ — $ — 45310 CS - Excursions Total Contract Services $ — $ — $ — $ — TOTAL GENERAL FUND $ — $ — $ — $ 10,553 CDBG FUND 40010-40093 Salaries/Benefits $ — $ — $ — $ — 41200 Supplies — — — — 44000 Professional Services — — — — TOTAL CDBG FUND $ — $ — $ — $ — PROP A FUND 112-5350-45310 CS -Excursions (Shuttles) $ — $ — $ — $ — Total Prop A Fund $ — $ — $ — $ — TOTAL PROGRAM COSTS $ — $ — $ — $ 10,553 City of Diamond Bar, California 149 FY 2017/18 A Packet Pg. 475 PUBLIC WORKS DEPARTMENT NO. 4093, 5333, and 5510-5558 8.2.b The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City's roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts' medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City's robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). The Department budget consists of Public Works Administration, Engineering, Road Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public Works is also actively involved in representing community's interests on significant regional issues, such as storm water and transportation. Together, these programs provide a wide variety of vital services to Diamond Bar. The Department is committed to providing high-quality professional services to the community and works diligently to ensure that our infrastructure and facilities are well-designed, engineered and constructed properly, and maintained and/or modified in professional and safe conditions. City of Diamond Bar, California 150 FY 2017/18 A Packet Pg. 476 PUBLIC WORKS ESTIMATED EXPENDITURES SUMMARY Organization #: 001-4010 through 001-4030 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENT INCLUDES: 5510 PW Administration 5551 Engineering 5554 Road Maintenance 5556 Parks & Facilities Maintenance 5558 Landscape Maintenance Total Department Expenditures Engineering 9041 4A 16.5 PW Administration 889,615 16.7% Landscape Maintenanc 327,46., 6.1 City of Diamond Bar, California 8.2.6 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 953,248 $ 1,446,640 $ 1,368,500 $ 1,430,475 55,211 124,100 86,600 130,500 104,613 745,606 633,681 574,325 267,791 380,175 380,174 404,500 1,684,966 3,012,723 2,666,323 2,738,338 67,500 24,650 10,000 60,000 $ 3,133,329 $ 5,733,893 $ 5,145,278 $ 5,338,138 FY 17/18 Adopted 151 $ 889,615 904,480 1,859,930 1,356,653 327,460 $ 5,338,138 Road Maintenance 1,859,930 34.8% acilities Maintenance 1,356,653 25.4% FY 2017/18 A Packet Pg. 477 PUBLIC WORKS ADMINISTRATION DEPARTMENT: Public Works Public Wks DIVISION: Admin ORGANIZATION #: 001-5510 8.2.6 City of Diamond Bar, California 152 FY 2017/18 A Packet Pg. 478 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted PERSONNEL SERVICES 40010 Salaries $ 306,391 $ 310,832 $ 305,000 $ 319,825 40020 Over -Time Wages 489 2,000 1,000 2,000 40030 Part -Time Wages 1,102 - - - 40070 City Paid Benefits 3,271 3,659 3,650 3,635 40080 Retirement 52,259 57,328 55,000 61,620 40083 Worker's Comp. Exp. 5,819 5,427 5,700 5,590 40084 Short/Long Term Disability 1,599 1,840 1,800 1,895 40085 Medicare 4,518 4,448 4,500 4,685 40090 Benefit Allotment 41,858 39,942 47,000 41,565 Total Personnel $ 417,306 $ 425,476 $ 423,650 $ 440,815 SUPPLIES 41200 Operating Supplies $ 4,185 $ 4,500 $ 4,500 $ 4,500 41300 Small Tools & Equipment - 500 500 500 Total Supplies $ 4,185 $ 5,000 $ 5,000 $ 5,000 OPERATING EXPENDITURES 42110 Printing $ 6,052 $ 8,000 $ 8,000 $ 8,000 42115 Advertising 402 4,000 2,000 22,000 42124 Technology 1,800 1,800 1,800 1,800 42125 Telephone 375 - - - 42126 Utilities 73,826 80,000 80,000 80,000 42315 Membership & Dues 510 1,000 1,000 1,000 42320 Publications 1,364 1,000 1,000 1,000 42325 Meetings 1,030 2,000 2,000 2,000 42330 Travel -Conferences 1,684 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 2,545 1,500 1,500 1,500 Total Operating Expenditures $ 92,588 $ 106,300 $ 104,300 $ 124,300 PROFESSIONAL SERVICES 44000 Professional Services $ 4,320 $ 1,500 $ 1,500 $ 1,500 44100 Commissioner Comp 1,395 3,000 3,000 3,000 44240 Prof Svcs -Environmental 220,491 289,798 289,798 285,000 Total Professional Svcs. $ 226,206 $ 294,298 $ 294,298 $ 289,500 CONTRACT SERVICES 45221 CS - Engineering $ 56,642 $ - $ - $ - 45227 CS - Inspection 28,743 - - - 45530 CS - Industrial Waste 16,263 53,938 53,938 30,000 Total Contract Svcs. $ 101,648 $ 53,938 $ 53,938 $ 30,000 DIVISION TOTAL $ 841,934 $ 885,012 $ 881,186 $ 889,615 City of Diamond Bar, California 152 FY 2017/18 A Packet Pg. 478 PERSONNEL SERVICES 40010 Salaries 40020 Over -time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 45222 Total Personnel OPERATING EXPENDITURES 42315 Membership & Dues 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,895 Total Operating Expenditures CONTRACT SERVICES 45221 CS - Engineering 45222 CS - Traffic 45223 CS - Plan Checking 45224 CS - Soils 45226 CS - Surveying 45227 CS - Inspection 2,055 Total Contract Svcs. DIVISION TOTAL ENGINEERING FY 15/16 Actual 8.2.6 DEPARTMENT: DIVISION: ORGANIZATION #: Public Works Engineering 001-5551 165,000 $ 136,180 FY 16/17 FY 16/17 FY 17/18 Adjusted Projected Adopted $ 150,179 $ 131,069 $ 165,000 $ 136,180 363 1,500 1,000 1,500 1,456 1,931 2,000 1,895 23,349 24,614 26,000 26,695 3,123 2,590 3,200 2,690 807 790 950 825 2,203 1,999 2,500 2,055 22,834 22,086 28,500 22,990 $ 204,314 $ 186,579 $ 229,150 $ 194,830 730 $ 550 177 161 1,618 $ 1,500 $ 750 500 500 1,000 4,250 $ 1,500 $ 750 500 500 1,000 4,250 $ 1,500 750 500 500 1,000 4,250 $ 86,875 $ 471,135 $ 471,135 $ 395,000 54,215 149,741 149,741 100,000 15,437 70,410 - 32,800 3,802 5,000 5,000 15,000 1,050 7,500 7,500 15,000 - 198,435 60,000 147,600 $ 161,379 $ 902,221 $ 693,376 $ 705,400 $ 367,311 $ 1,093,050 $ 926,776 $ 904,480 City of Diamond Bar, California 153 FY 2017/18 A Packet Pg. 479 ROAD MAINTENANCE PERSONNEL SERVICES 40010 Salaries $ 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Total Personnel $ SUPPLIES 41200 Operating Supplies $ 41250 Road Maintenance Supplies 41300 Small Tools & Equipment Total Supplies $ OPERATING EXPENDITURES 42130 Rental/Lease of Equip $ 42200 Equipment Maintenance 42310 Fuel Total Operating Expenditures $ PROFESSIONAL SERVICES 44520 Prof Svcs - Engineering $ Total Professional Svcs. $ CONTRACT SERVICES 45501 CS -Street Sweeping $ 45502 CS -Road Maintenance 45504 CS -Sidewalk Insp & Repair 45506 CS -Striping & Signing 45507 CS -Traffic Signal Maint 45508 CS - Vegetation Control 45512 CS -Storm Drainage 45522 CS -Right of Way Maint Total Contract Svcs. $ CAPITAL OUTLAY 46410 Capital Improvements $ Total Capital Outlay $ DIVISION TOTAL $ FY 15/16 Actual 234,631 $ 1,129 3,407 39,013 6,971 1,288 3,503 41,687 331,629 $ 43,816 7,210 51,025 $ 7,289 $ 3,030 87 10,406 $ 41,585 $ 41,585 $ 134,108 $ 220,753 412,333 10,107 250,502 106,907 24,861 26,936 1,186,507 $ 67,500 $ 67,500 $ 1,688,653 $ DEPARTMENT: Public Works Road DIVISION: Maintenance ORGANIZATION #: 001-5554 FY 16/17 Adjusted 217,864 $ 2,500 3,529 39,387 5,919 1,263 3,172 37,162 310,796 $ 2,500 $ 65,000 18,000 85,500 $ 4,000 $ 6,000 10,000 $ 85,876 $ 85,876 $ 190,000 $ 250,000 448,933 50,000 241,256 120,000 15,000 50,000 1,365,189 $ 1,857,361 $ FY 16/17 Projected 210,000 $ 1,000 3,000 38,000 5,700 1,200 3,100 37,000 299,000 $ 500 $ 40,000 7,500 48,000 $ 4,000 $ 2,500 6,500 $ 85,876 $ 85,876 $ 190,000 $ 240,000 425,000 25,000 235,000 120,000 15,000 30,000 1,280,000 $ 1,719,376 $ FY 17/18 Adopted 272,265 3,000 4,700 46,320 7,540 1,595 4,190 56,820 396,430 500 65,000 18,000 83,500 4,000 6,000 10,000 115,000 115,000 190,000 250,000 330,000 50,000 230,000 125,000 30,000 50,000 1,255,000 1,859,930 8.2.6 City of Diamond Bar, California 154 FY 2017/18 A Packet Pg. 480 PARKS & FACILITIES MAINTENANCE PERSONNEL SERVICES 40010 Salaries $ 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment Total Operating Expenditures $ Total Personnel $ SUPPLIES 41200 Operating Supplies $ 41300 Small Tools & Equip $ Total Supplies $ OPERATING EXPENDITURES 42125 Telephone $ 42126 Utilities 42130 Rental/Lease of Equipment 42210 Maint. of Grounds/Bldgs 42330 Travel -Conferences 36,050 Total Operating Expenditures $ CONTRACT SERVICES 45300 CS -Park & Facility Maint $ Total Contract Svcs. $ CAPITAL OUTLAY 46250 Misc Equipment $ 28,000 Total Capital Outlay $ DIVISION TOTAL $ DEPARTMENT: Public Works Parks & Facility DIVISION: Maint ORGANIZATION #: 001-5556 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 - $ 234,580 $ 160,000 $ 243,200 - 3,500 3,500 4,500 - 168,803 168,000 36,050 - 3,588 2,000 4,150 - 42,807 28,000 45,500 - 10,228 9,000 6,700 - 1,374 1,200 1,450 - 16,458 15,000 6,550 - 42,451 30,000 50,300 - $ 523,789 $ 416,700 $ 398,400 - $ 33,600 $ 33,600 $ 37,000 - - - 5,000 - $ 33,600 $ 33,600 $ 42,000 - $ 8,110 $ 8,110 $ 8,110 - 246,321 246,321 247,115 - 2,200 2,200 2,750 - 361,465 250,000 165,800 - 6,960 12,000 12,000 - $ 625,056 $ 518,631 $ 435,775 - $ 377,266 $ 325,000 $ 420,478 - $ 377,266 $ 325,000 $ 420,478 - $ 24,650 $ 10,000 $ 60,000 - $ 24,650 $ 10,000 $ 60,000 $ 1,584,361 $ 1,303,931 $ 1,356,653 City of Diamond Bar, California 155 FY 2017/18 A Packet Pg. 481 LANDSCAPE MAINTENANCE CONTRACT SERVICES 45500 CS - Public Works 45503 CS - Parkway Maint 45509 CS - Tree Maintenance 45510 CS - Tree Watering 26,173 Total Contract Svcs. DIVISION TOTAL DEPARTMENT: Public Works Landscape DIVISION: Maint ORGANIZATION #: 001-5558 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 $ 23,350 $ 35,000 $ 35,000 $ 35,000 24,785 26,173 26,173 27,000 166,677 235,099 235,000 247,060 20,621 17,836 17,836 18,400 $ 235,433 $ 314,108 $ 314,009 $ 327,460 $ 235,433 $ 314,108 $ 314,009 $ 327,460 City of Diamond Bar, California 156 FY 2017/18 A Packet Pg. 482 TRANSFERS OUT 8.2.6 DEPARTMENT: Transfers -Out DIVISION: Transfers -Out ORGANIZATION #: 001-9915 City of Diamond Bar, California 157 FY 2017/18 A Packet Pg. 483 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd $ 14,430 $ 15,000 $ 15,000 $ 15,000 49012 Transfer Out -Law Enforce Fund 69,105 - - - 49015 Transfer Out - Gen Plan 240,000 33,700 33,700 33,007 49018 Transfer Out - IS Replcmt Fund 200,000 100,000 100,000 100,000 49020 Transfer Out - OPEB Fund - - - - 491 16 Transfer Out - Traffic Mit 300,702 49118 Transfer Out - AB2766 Fund - - - - 49124 Transfer Out - Park Dev Fund - - - - 49250 Transfer Out - CIP 225,000 49370 Transfer Out -Debt Service Fd 856,887 860,606 856,906 859,406 49510 Transfer Out -Self Ins Fund 412,204 441,316 436,501 538,950 49520 Transfer Out - Vehicle Replace 49530 Transfer Out -Equip Replcmt 100,000 147,400 147,400 988,500 49540 Transfer Out -Bldg Maint 200,000 - - - $ 2,393,328 $ 1,598,022 $ 1,589,507 $ 2,759,863 USES OF FUND BALANCE RESERVES 49124 Transfer Out -Park Dev Fund $ - $ - $ - $ - 49135 Transfer Out -PEG Fees Fund - - - - 49138 Transfer Out-LLAD #38 70,550 113,453 78,728 157,154 49139 Transfer Out-LLAD #39 33,257 49141 Transfer Out-LLAD #41 28,246 83,094 81,714 1 1 1,839 49250 Transfer Out-CIP Fund 1,258,092 3,776,896 301,419 2,783,261 $ 1,356,888 $ 3,973,443 $ 461,861 $ 3,085,511 TOTAL $ 3,750,216 $ 5,571,465 $ 2,051,368 $ 5,845,374 City of Diamond Bar, California 157 FY 2017/18 A Packet Pg. 483 PERSONNEL SUMMARY 8.2.6 * Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week, 52 weeks per year. CITYWIDE AUTHORIZED PERSONNEL FY 2017/18 Parks and Recreation: 54.5% nformation 0ySLe111s: 4.0% Finance: 5.1% Public Information: 3.0% Public Works: 15.2% 31ity Manager's Office: LO. 1% Community Development: 8.1% City of Diamond Bar, California 158 FY 2017/18 A Packet Pg. 484 Budget FY 2015/16 Budget FY 2016/17 Budget FY 2017/18 Full Part Full Part Full Part % of Department Time Time* Total Time Time* Total Time Time* Total Total City Manager's Office 9.00 0 9.00 10.00 0 10.00 10.00 0 10.00 10% Community Development 8.00 0 8.00 8.00 0 8.00 8.00 0 8.00 8% Community Services 14.00 38.00 52.00 0 0 0 0 0 0 0 Finance 5.00 0 5.00 5.00 0 5.00 5.00 0 5.00 5% Information Systems 3.00 0 3.00 3.00 0 3.00 4.00 0 4.00 4% Parks and Recreation 0 0 0.00 10.00 35.90 45.90 11.00 42.50 53.50 54% Public Information 3.00 0 3.00 3.00 0 3.00 3.00 0 3.00 3% Public Works 9.00 0 9.00 13.00 0 13.00 15.00 0.90 15.90 16% Total 51.00 38.00 89.00 52.00 35.90 87.90 56.00 43.40 99.40 1007o * Part-time staff hours are converted to full-time equivalencies (FTEs) - one FTE equals 40 hours per week, 52 weeks per year. CITYWIDE AUTHORIZED PERSONNEL FY 2017/18 Parks and Recreation: 54.5% nformation 0ySLe111s: 4.0% Finance: 5.1% Public Information: 3.0% Public Works: 15.2% 31ity Manager's Office: LO. 1% Community Development: 8.1% City of Diamond Bar, California 158 FY 2017/18 A Packet Pg. 484 FULL-TIME BENEFITTED PERSONNEL SUMMARY Fiscal Year 2017/18 CITY MANAGER'S OFFICE Job Title Authorized AL Filled City Manager 1 1 Assistant City Manager 1 1 City Clerk 1 1 Administrative Assistant 1 1 Senior Office Specialist 1 1 Human Resources & Risk Manager 1 1 Human Resources Technician 1 1 Assistant to the City Manager 1 1 Senior Management Analyst 1 1 Management Analyst 1 1 10 10 PUBLIC INFORMATION Job Title Authorized Filled Public Information Manager 1 1 Public Information Coordinator 1 1 Media Specialist 1 1 Total: 3 3 PARKS AND RECREATION Job Title Authorized Filled Parks and Recreation Director 1 0 Administrative Assistant 1 1 Recreation Supervisor 2 2 Recreation Coordinator 2 1 Recreation Specialist 4 2 Recreation Superintendent 1 1 Total: 11 7 FINANCE Authorized Fille Finance Director 1 1 Senior Accountant 1 1 Accountant 1 1 Accounting Technician 2 2 Total: 5 5 City of Diamond Bar, California 159 FY 2017/18 A Packet Pg. 485 FULL-TIME BENEFITTED PERSONNEL SUMMARY INFORMATION SYSTEMS Job Title Aut ized Filled Information Systems Director 1 1 Network Systems Administrator 1 1 Information Systems Analyst 1 1 Network/Systems Technician 1 1 Total: 4 4 COMMUNITY DEVELOPMENT Job Title Community Development Director 1 1 Administrative Coordinator 1 1 Senior Planner 1 1 Associate Planner 1 1 Assistant Planner 1 1 Permit Services Coordinator 1 1 Senior Neighborhood Improvement Officer 1 1 Neighborhood Improvement Officer 1 1 Total: 8 8 PUBLIC WORKS Job Title ANdE i Public Works Director 1 1 Administrative Coordinator 2 2 Senior Civil Engineer 1 1 Assistant Engineer 1 1 Associate Engineer 2 2 Street Maintenance Superintendent 1 1 Senior Maintenance Worker 3 2 Parks Maintenance Superintendent 1 1 Facilities Maintenance Supervisor 1 1 Facilities & Asset Maintenance Tech. 1 1 Maintenance Worker 1 0 Total: Total Full -Time Benefitted Positions: 15 13 56 50 City of Diamond Bar, California 160 FY 2017/18 A Packet Pg. 486 PART-TIME BENEFITTED PERSONNEL SUMMARY Fiscal Year 2017/18 PARKS AND RECREATION Job Title Authorized Filled Pre -School Teacher 1 1 Assistant Pre -School Teacher 1 1 Total: 2 2 Total Part -Time Benefitted Positions: 2 2 City of Diamond Bar, California a 8.2.b FY 2017/18 A Packet Pg. 487 SPECIAL FUND OVERVIEW 8.2.b Packet Pg. 488 COMMUNITY ORGANIZATION SUPPORT FUND FUND TYPE: General Fund Com Org FUNCTION: Support FUND # oil FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 15/16 Actual FY 16/17 FY 16/17 FY 17/18 Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ — $ — $ — $ — 39001 Transfer -in General Fund 14,430 15,000 15,000 15,000 TOTAL $ 14,430 $ 15,000 $ 15,000 $ 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups $ 14,430 $ 15,000 $ 15,000 $ 15,000 $ 14,430 $ 15,000 $ 15,000 $ 15,000 TOTAL $ 14,430 $ 15,000 $ 15,000 $ 15,000 City of Diamond Bar, California 163 FY 2017/18 A Packet Pg. 489 LAW ENFORCEMENT RESERVE FUND FUND TYPE: General Fund FUNCTION: Public Safety FUND # 012 FUND DESCRIPTION: This fund was established in FY 12-13 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $ 923,553 $ 1,003,368 $ 1,003,368 $ 1,017,868 36100 Investment Earnings 10,710 14,500 14,500 13,000 39001 Transfer In - General Fund 69,105 — — — TOTAL $ 1,003,368 $ 1,017,868 $ 1,017,868 $ 1,030,868 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $ — $ 290,000 $ — $ 290,000 $ FUND BALANCE RESERVE 25500 Unrestricted Fund Balance $ 1,003,368 $ Total Fund Balance Res. $ 1,003,368 $ 727,868 $ 1,017,868 $ 1,030,868 727,868 $ 1,017,868 $ 1,030,868 TOTAL $ 1,003,368 $ 1,017,868 $ 1,017,868 $ 1,030,868 City of Diamond Bar, California 164 8.2.6 FY 2017/18 A Packet Pg. 490 GENERAL PLAN UPDATE FUND FUND TYPE: General Fund General Plan FUNCTION: Update FUND # 015 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 8.2.6 25500 Unrestricted Fund Balance $ 754,601 $ 1,003,496 $ 1,003,496 $ 658,996 36100 Investment Earnings - 8,895 13,000 13,000 5210-42115 10,000 39001 Transfer In - General Fund 5,000 240,000 6,500 33,700 6,500 33,700 Postage 33,007 - TOTAL $ 1,003,496 $ 1,050,196 $ 1,050,196 $ 702,003 OPERATING SUPPLIES 1,000 2,000 $ - $ 5210-41200 Operating Supplies $ - $ 1,200 $ 1,200 $ 1,200 5210-41400 Promotional Supplies - 5210-44000 7,000 $ 7,000 12,000 7,000 12,000 $ $ - $ 8,200 $ 8,200 $ 8,200 OPERATING EXPENDITURES 5210-42100 Photocopying $ - $ - $ 1,000 $ 2,000 5210-42110 Printing - 7,500 7,500 8,000 5210-42115 Advertising - 5,000 6,500 6,500 5210-42120 Postage - - 5,000 4,000 5210-42325 Meetings - 1,000 1,000 2,000 $ - $ 13,500 $ 21,000 $ 22,500 PROFESSIONAL SERVICES 5210-44000 Professional Services $ - $ 12,000 $ 12,000 $ 12,000 5210-44220 PS - Planning General Plan - 1,009,303 350,000 659,303 $ - $ 1,021,303 $ 362,000 $ 671,303 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance $ 1,003,496 $ 7,193 $ 658,996 $ - Total Fund Balance Res. $ 1,003,496 $ 7,193 $ 658,996 $ - TOTAL 7,193 $ 658,996 $ - $ 1,003,496 $ City of Diamond Bar, California 165 FY 2017/18 A Packet Pg. 491 TECHNOLOGY RESERVE FUND FUND TYPE: General Fund Technology FUNCTION: Reserve FUND # 018 FUND DESCRIPTION: This fund was created in FY15-16 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 8.2.b 25500 Unrestricted Fund Balance $ — $ 200,000 $ 200,000 $ 303,000 36100 Investment Earnings — 3,000 3,000 3,000 39001 Transfer In - General Fund 200,000 100,000 100,000 100,000 TOTAL $ 200,000 $ 303,000 $ 303,000 $ 406,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $ CAPITAL OUTLAY 4093-46410 Capital Improvements $ FUND BALANCE RESERVE 25500 Restricted Fund Balance $ 25500 Unrestricted Fund Balance — $ — $ — $ 300,000 — $ 300,000 200,000 303,000 303,000 106,000 Total Fund Balance Res. $ 200,000 $ 303,000 $ 303,000 $ 106,000 TOTAL $ 200,000 $ 303,000 $ 303,000 $ 406,000 City of Diamond Bar, California 166 FY 2017/18 A Packet Pg. 492 OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUN 8.2.6 FUND TYPE: General Fund FUNCTION: OPEB Fund FUND # 020 FUND DESCRIPTION: This fund was created in FY 14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPER) unfunded liability. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $ 596,261 $ 520,846 $ 520,846 $ 442,846 36100 Investment Earnings 6,863 6,000 7,000 6,000 39001 Transfer In - General Fund 9,893 - 10,900 14,580 TOTAL $ 613,017 $ 526,846 $ 538,746 $ 463,426 PERSONNEL SERVICES 4060-40086 Post Retirement Benefits $ 7,410 $ 10,500 $ 10,900 $ 14,580 $ 7,410 $ 10,500 $ 10,900 $ 14,580 TRANSFERS OUT 9915-49620 Contribution To - OPEB Trust $ 84,761 $ - $ 85,000 $ 85,000 84,761 $ - $ 85,000 $ 85,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance $ 520,846 $ 516,346 $ 442,846 $ 363,846 Total Fund Balance Res. $ 520,846 $ 516,346 $ 442,846 $ 363,846 TOTAL $ 613,017 $ 526,846 $ 538,746 $ 463,426 City of Diamond Bar, California 167 FY 2017/18 A Packet Pg. 493 8.2.b SPECIAL REVENUE FUND OVERVIEW Packet Pg. 494 MEASURE M FUND 8.2.b Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 109 FUND DESCRIPTION: The Measure M Fund is new in FY 2017-18. Approved by the voters on November 8, 2016, this half -cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ — $ — $ — $ — 31323 Measure M Revenue 672,576 36100 Investment Earnings TOTAL $ — $ — $ — $ 672,576 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover _ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL — $ — $ — $ 672,576.00 — $ 672,576 City of Diamond Bar, California 169 FY 2017/18 A Packet Pg. 495 672,576 City of Diamond Bar, California 169 FY 2017/18 A Packet Pg. 495 MEASURE R FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 110 FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31325 Measure R Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Carryover Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 $ 717,620 $ 728,689 $ 728,689 $ 670,868 633,707 645,877 654,000 658,812 7,735 11,000 11,000 8,000 $ 1,359,062 $ 1,385,566 $ 1,393,689 $ 1,337,680 $ 630,373 $ 1,484,821 $ 722,821 $ 575,000 — — — 762,000 $ 630,373 $ 1,484,821 $ 722,821 $ 1,337,000 $ 728,689 $ (99,255) $ 670,868 $ 680 $ 728,689 $ (99,255) $ 670,868 $ 680 $ 1,359,062 $ 1,385,566 $ 1,393,689 $ 1,337,680 City of Diamond Bar, California 170 FY 2017/18 A Packet Pg. 496 GAS TAX FUND Special DEPARTMENT: Revenue Street Maint/ DIVISION: Const ORGANIZATION #: 1 1 1 FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gas Tax funds. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gas Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 31732 Road Maint Rehab A/C (RMRA) 31734 Loan Repayment 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL City of Diamond Bar, California 8.2.6 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 774,586 $ 369,601 $ 369,601 $ - 318,162 333,463 333,463 331,769 191,385 206,189 206,189 205,178 414,291 430,741 430,741 428,597 7,500 7,500 7,500 7,500 291,101 136,898 136,898 228,540 - - - 329,170 - - - 65,312 6,169 7,500 7,000 6,500 $ 2,003,194 $ 1,491,892 $ 1,491,392 $ 1,602,566 $ 998,826 $ 982,202 $ 906,012 $ 1,030,000 634,767 560,465 585,380 563,482 8,900 $ 1,633,593 $ 1,542,667 $ 1,491,392 $ 1,602,382 $ 369,601 $ (50,775) $ - $ 184 $ 369,601 $ (50,775) $ - $ 184 $ 2,003,194 $ 1,491,892 $ 1,491,392 $ 1,602,566 171 FY 2017/18 A Packet Pg. 497 PROPOSITION A FUND Special DEPARTMENT: Revenue Public DIVISION: Transportation ORGANIZATION #: 112 FUND DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 ESTIMATED RESOURCES 25500 Approp Fund Balance $ 402,596 $ 961,323 $ 961,323 $ 76,594 31310 Transportation Tax 1,018,034 1,038,288 1,040,000 1,058,982 34850 Transit Subsidy Prgrm Rev 881,565 1,075,000 850,000 1,075,000 36100 Interest Revenue 8,751 10,000 10,000 10,000 TOTAL $ 2,310,946 $ 3,084,611 $ 2,861,323 $ 2,220,576 PERSONNEL SERVICES 5553-40010 Salaries $ 69,579 $ 87,953 $ 75,000 $ 92,715 5553-40020 Over -Time Wages - 1,500 1,000 1,000 5553-40070 City Paid Benefits 862 1,634 1,000 1,720 5553-40080 Retirement Benefits 12,979 16,503 15,500 18,310 5553-40083 Workers Comp Expense 885 747 975 835 5553-40084 Short/Long Term Disability 413 530 450 565 5553-40085 Medicare Expense 1,000 1,332 1,150 1,565 5553-40090 Cafeteria Benefits 12,966 19,050 15,000 20,600 Total Personnel $ 98,685 $ 129,249 $ 110,075 $ 137,310 OPERATING SUPPLIES 5553-41200 Supplies $ 989 $ 1,200 $ 1,200 $ 1,200 Total Operating Supplies $ 989 $ 1,200 $ 1,200 $ 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges $ 12,853 $ 15,000 $ 13,000 $ 15,000 5553-42205 Computer Maintenance - 2,100 2,100 2,100 5553-42315 Membership & Dues 17,000 18,860 18,851 20,000 Total Operating Expenditures $ 29,853 $ 35,960 $ 33,951 $ 37,100 CONTRACT SERVICES 5350-45310 CS -Excursions $ 71,626 $ 81,250 $ 70,000 $ 72,750 5553-45533 Transit Subsidy Program 230,244 268,750 225,000 268,750 5553-45535 Transit Subsidy -Fares 903,727 1,075,000 850,000 1,075,000 Total Contract Svcs. $ 1,205,596 $ 1,425,000 $ 1,145,000 $ 1,416,500 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware $ 14,500 $ 14,500 $ 14,500 $ 14,500 5553-46235 Computer Equip -Software - 750 750 750 Total Capital Outlay $ 14,500 $ 15,250 $ 15,250 $ 15,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds $ - $ 600,000 $ 900,000 $ 300,000 Total Misc Expenditures $ - $ 600,000 $ 900,000 $ 300,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $ - $ 760,155 $ 579,253 $ - 9915-49250 Transfer Out - CIP Carryover - - - 170,000 Total Transfers $ - $ 760,155 $ 579,253 $ 170,000 FUND BALANCE RESERVES 25500 Reserve $ 961,323 $ 117,797 $ 76,594 $ 143,216 Total Fund Balance Res. $ 961,323 $ 117,797 $ 76,594 $ 143,216 TOTAL $ 2,310,947 $ 3,084,611 $ 2,861,323 $ 2,220,576 City of Diamond Bar, California 172 FY 2017/18 A Packet Pg. 498 PROPOSITION C FUND 8.2.6 City of Diamond Bar, California 173 FY 2017/18 A Packet Pg. 499 DEPARTMENT: DIVISION: ORGANIZATION #: Special Revenue Str Maint/Const 113 FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ 404,805 $ 665,015 $ 665,015 $ 688,435 31320 Transportation Tax 847,210 861,232 870,000 878,398 36100 Interest Revenue 6,673 9,000 9,000 9,000 TOTAL $ 1,258,687 $ 1,535,247 $ 1,544,015 $ 1,575,833 PERSONNEL SERVICES 5553-40010 Salaries $ 38,664 $ 141,920 $ 70,000 $ 148,425 5553-40070 City Paid Benefits 509 1,794 750 1,840 5553-40080 Retirement Benefits 11,298 26,562 15,000 29,025 5553-40083 Workers Comp Expense 772 2,463 1,000 2,535 5553-40084 Short/Long Term Disability 292 853 450 900 5553-40085 Medicare Expense 556 2,027 1,100 2,165 5553-40090 Benefit Allotment 6,606 20,818 7,500 21,775 Total Personnel $ 58,697 $ 196,437 $ 95,800 $ 206,665 OPERATING EXPENDITURES 5553-42205 Computer Maintenance $ 5,200 $ 5,200 $ 5,200 $ 6,000 Total Operating Expenditures $ 5,200 $ 5,200 $ 5,200 $ 6,000 PROFESSIONAL SERVICES 5510-44000 Professional Services $ 25,000 $ - $ - $ - Total Prof. Svcs. $ 25,000 $ - $ - $ - CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab $ 297,591 $ 350,000 $ 315,000 $ 350,000 Total Contract Svcs. $ 297,591 $ 350,000 $ 315,000 $ 350,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 207,185 $ 1,003,458 $ 439,580 $ 341,740 9915-49250 Transfer to CIP Fund carryovers - - - 572,295 Total Transfers $ 207,185 $ 1,003,458 $ 439,580 $ 914,035 FUND BALANCE RESERVES 25500 Reserve $ 665,014 $ (19,848) $ 688,435 $ 99,133 Total Fund Balance Res. $ 665,014 $ (19,848) $ 688,435 $ 99,133 TOTAL $ 1,233,687 $ 1,535,247 $ 1,544,015 $ 1,575,833 City of Diamond Bar, California 173 FY 2017/18 A Packet Pg. 499 MOVING AHEAD FOR PROGRESS IN THE 21ST CENTURY (MAP -21) Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 114 FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 CIP Reserve 31331 Federal - STPL Revenue 31845 MAP -21 Revenue 31846 SAFETEA-LU Demo Revenue 36100 Investment Earnings _ TOTAL $ TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover _ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve $ 363 $ (923,982) $ (923,982) 143 — 225,000 527,885 225,000 — — 396,240 — 531,298 7,496,103 — 8,099,859 531,661 $ 6,797,121 $ 143 $ 8,325,002 1,455,643 $ 7,721,103 $ — $ 225,000 8,099,859 1,455,643 $ 7,721,103 $ — $ 8,324,859 (923,982) $ (923,982) $ 143 $ 143 Total Fund Balance Res. $ (923,982) $ (923,982) $ 143 $ 143 TOTAL $ 531,661 $ 6,797,121 $ 143 $ 8,325,002 City of Diamond Bar, California 174 FY 2017/18 A Packet Pg. 500 INTEGRATED WASTE MANAGEMENT FUND 82.6 Special DEPARTMENT: Revenue DIVISION: Waste Mgmt ORGANIZATION #: 115 FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 34820 AB939 Admin Fees 36100 Interest Revenue 530,210 TOTAL PERSONNEL SERVICES 5515-40010 Salaries 5515-40020 Over -Time Wages 5515-40030 Part Time Wages 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40083 Worker's Comp. Exp. 5515-40084 Short/Long Term Disability 5515-40085 Medicare 5515-40090 Benefit Allotment $ Total Personnel SUPPLIES $ 1,169,523 $ 1,222,312 $ 1,222,312 $ 1,057,885 530,210 OPERATING 540,000 5515-42110 540,000 5515-42115 540,000 12,808 Postage 16,000 Membership/Dues 16,000 Publications 16,000 $ 1,712,540 $ 1,778,312 $ 1,778,312 $ 1,613,885 $ 257,588 $ 282,950 $ 260,000 $ 296,825 565 9,438 $ 1,000 26,915 $ 1,000 1,000 466 4,000 1,500 4,000 3,037 3,515 3,500 3,830 45,115 51,798 47,000 57,125 4,941 3,441 3,550 3,600 1,389 1,663 1,550 1,760 3,960 4,348 4,000 4,875 36,817 40,618 40,000 44,280 $ 353,878 $ 393,333 $ 362,100 $ 417,295 5515-41200 Operating Supplies $ 5515-41300 Small Tools & Equipment 5515-41400 Promotional Supplies 8,192 Total Supplies $ OPERATING EXPENDITURES 5515-42110 Printing $ 5515-42115 Advertising 5515-42120 Postage 5515-42315 Membership/Dues 5515-42320 Publications 5515-42325 Meetings 5515-42330 Travel-Conf & Meetings 5515-42340 Education & Training 5515-42355 Contributions -Com. Groups - Total Operating Expenditures $ PROFESSIONAL SERVICES 5515-44000 Professional Services $ 1,000 Total Prof. Svcs. $ 12,484 $ 17,000 $ 17,000 $ 24,000 2,694 11,000 8,192 13,000 19,286 20,000 20,000 26,500 34,464 $ 48,000 $ 45,192 $ 63,500 6,994 $ 30,000 $ 16,815 $ 25,000 1,450 6,000 5,000 3,000 7 8,000 4,000 8,000 963 1,000 600 1,000 - 200 - 200 25 500 - 1,000 - 1,000 - 2,000 - 2,500 - 2,500 - 1,000 500 500 9,438 $ 50,200 $ 26,915 $ 43,200 13,562 $ 133,624 $ 13,562 $ 133,624 $ City of Diamond Bar, California 175 130,000 $ 54,000 130,000 $ 54,000 FY 2017/18 A Packet Pg. 501 INTEGRATED WASTE MANAGEMENT FUND Special DEPARTMENT: Revenue DIVISION: Waste Mgmt ORGANIZATION #: 115 8.2.b CONTRACT SERVICES 5515-45500 CS $ 18,820 $ 61,106 $ 42,000 $ 39,800 Total Contract Svcs. $ 18,820 $ 61,106 $ 42,000 $ 39,800 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment $ 824 $ — $ — $ 40,500 Total Capital Exp. $ 824 $ — $ — $ 40,500 INSURANCE EXPENSE 5515-47220 Insurance Expense $ 306 $ 2,700 $ 2,000 $ 2,700 Total Insurance Svcs. $ 306 $ 2,700 $ 2,000 $ 2,700 TRANSFERS OUT 9915-49001 Transfer Out - General Fund $ 60,066 $ 112,220 $ 112,220 $ 30,000 Total Transfers $ 60,066 $ 112,220 $ 112,220 $ 30,000 FUND BALANCE RESERVES 25500 Reserve $ 1,221,182 $ 977,130 $ 1,057,885 $ 922,890 Total Fund Balance Res. $ 1,221,182 $ 977,130 $ 1,057,885 $ 922,890 TOTAL $ 1,712,540 $ 1,778,312 $ 1,778,312 $ 1,613,885 City of Diamond Bar, California 176 FY 2017/18 A Packet Pg. 502 TRAFFIC MITIGATION FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 116 FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 ESTIMATED RESOURCES $ 166,715 $ 943,606 25500 Reserve $ 1,330,925 $ 1,519,316 $ 1,519,316 $ 943,606 34562 Business License - SB1 186 669 $ 1,714,805 $ 1,702,878 34660 Traffic Mitigation Fees - Eng 67,681 168,562 — 168,562 36100 Investment Earnings 14,828 15,000 15,000 8,000 39001 Transfer In - General Fund 300,702 — 1,005 — TOTAL $ 1,714,805 $ 1,702,878 $ 1,535,321 $ 1,120,168 PROFESSIONAL SERVICES 5510-44000 Professional Svcs $ Total Professional Svcs $ TRANSFERS OUT 9915-49001 Transfer Out to General Fund $ 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Carryovers _ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL $ 16,465 $ $ 16,465 $ 9,195 $ 186,294 1,519,698 195,489 $ 1,519,698 $ $ 1,519,316 $ 166,715 $ 3,695 $ 3,695 $ — 588,020 110,000 — 708,225 588,020 $ 818,225 943,606 $ 301,943 $ 1,519,316 $ 166,715 $ 943,606 $ 301,943 $ 1,714,805 $ 1,702,878 $ 1,535,321 $ 1,120,168 City of Diamond Bar, California 177 FY 2017/18 A Packet Pg. 503 SEWER MITIGATION FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 117 FUND DESCRIPTION: This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 8.2.6 25500 Reserve $ 108,251 $ 109,506 $ 109,506 $ 1 1 1,006 34668 Sewer Fees — — — — 36100 Investment Earnings 1,255 1,500 1,500 1,500 TOTAL $ 109,506 $ 111,006 $ 111,006 $ 112,506 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ — $ 109,000 $ — $ — 9915-49250 Transfer to CIP Fund - Carryover — — — 109,000 Total Transfers $ — $ 109,000 $ — $ 109,000 FUND BALANCE RESERVES 25500 Reserve $ 109,506 $ 2,006 $ 1 1 1,006 $ 3,506 Total Fund Balance Res. $ 109,506 $ 2,006 $ 111,006 $ 3,506 TOTAL $ 109,506 $ 111,006 $ 111,006 $ 112,506 City of Diamond Bar, California 178 FY 2017/18 A Packet Pg. 504 AIR QUALITY IMPROVEMENT FUND Special DEPARTMENT: Revenue DIVISION: Air Quality ORGANIZATION #: 118 FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 ESTIMATED RESOURCES 10,000 5098-46100 Auto Equipment $ Total Capital Outlay 25500 Approp Fund Balance $ 207,205 $ 267,984 $ 267,984 $ 167,470 31810 Pollution Reduction Fees 72,066 65,000 65,000 70,000 36100 Interest Revenue 2,460 2,800 2,800 3,000 39001 Transfer In - GF - - - - TOTAL $ 281,731 $ 335,784 $ 335,784 $ 240,470 CAPITAL OUTLAY 10,000 5098-46100 Auto Equipment $ Total Capital Outlay $ TRANSFERS OUT 149,705 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover Total Transfers $ FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL 13,747 $ 325,958 $ 13,747 $ 325,958 $ $ 267,984 $ 9,826 $ - $ 10,000 - $ 10,000 168,314 $ 79,265.00 - 149,705 168,314 $ 228,970 167,470 $ 1,500 $ 267,984 $ 9,826 $ 167,470 $ 1,500 $ 267,984 $ 335,784 $ 335,784 $ 240,470 City of Diamond Bar, California 179 FY 2017/18 A Packet Pg. 505 SB 821 FUND - BIKE AND PEDESTRIAN PATHS (TDA) Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 119 FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S6821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ — $ — $ — $ 36,901 117,497 36,901 36,901 37,000 $ 117,497 $ 36,901 $ 36,901 $ 73,901 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover Total Transfers $ FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL City of Diamond Bar, California 117,497 $ 12,524 $ — $ 37,848.00 — — — 36,053 117,497 $ 12,524 $ — $ 24,377 $ — $ 73,901 36,901 $ — $ — $ 24,377 $ 36,901 $ — $ 117,497 $ 36,901 $ 36,901 $ 73,901 0 FY 2017/18 A Packet Pg. 506 MTA GRANTS FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 120 FUND DESCRIPTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signficant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 8.2.6 25500 Reserve $ — $ — $ — $ — 31332 MTA Grant Revenue 78,502 3,517,094 40,000 3,477,094 36100 Investment Earnings — — — — TOTAL $ 78,502 $ 3,517,094 $ 40,000 $ 3,477,094 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 78,502 $ 3,561,663 $ 40,000 $ — 9915-49250 Transfer to CIP Fund - Carryover — — — 3,477,094 Total Transfers $ 78,502 $ 3,561,663 $ 40,000 $ 3,477,094 FUND BALANCE RESERVES 25500 Reserve $ — $ (44,569) $ — $ — Total Fund Balance Res. $ — $ (44,569) $ — $ — TOTAL $ 78,502 $ 3,517,094 $ 40,000 $ 3,477,094 City of Diamond Bar, California 181 FY 2017/18 A Packet Pg. 507 WASTE HAULER FUND Special DEPARTMENT: Revenue Street/Paths DIVISION: Impr ORGANIZATION #: 121 FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 ESTIMATED RESOURCES $ (649) $ (649) $ 25500 Fund Balance Reserve $ 122,978 $ 77,818 $ 77,818 $ (649) 34662 Solid Waste Impact Fees 123,028 125,490 125,490 128,000 36100 Investment Earnings 1,052 1,000 1,000 1,000 TOTAL $ 247,058 $ 204,308 $ 204,308 $ 128,351 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover _ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 169,240 $ 204,957 $ 204,957 $ 128,000 169,240 $ 204,957 $ $ 77,818 $ (649) $ 204,957 $ 128,000 (649) $ 351 $ 77,818 $ (649) $ (649) $ 351 $ 247,058 $ 204,308 $ 204,308 $ 128,351 City of Diamond Bar, California 182 FY 2017/18 A Packet Pg. 508 PARK FEES FUND (QUIMBY) Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 122 FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 34555 Quimby Fees 36100 Interest Revenue TOTAL TRANSFERS OUT 9915-49250 Transfer Out - CIP 9915-49250 Transfer Out - CIP carryovers Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL City of Diamond Bar, California 8.2.b $ — $ 748,811 $ 748,811 $ 448,629 746,560 — — — 2,251 10,000 10,000 2,500 $ 748,811 $ 758,811 $ 758,811 $ 451,129 $ — $ 537,117 $ 310,182 $ 80,000.00 — — — 194,560 $ — $ 537,117 $ 310,182 $ 274,560 $ 748,811 $ 221,694 $ 448,629 $ 176,569 $ 748,811 $ 221,694 $ 448,629 $ 176,569 $ 758,811 $ 451,129 $ 748,811 $ 758,811 183 FY 2017/18 A Packet Pg. 509 PROP A - SAFE NEIGHBORHOOD PARKS FUND Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 123 FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the construction of improvements at Stardust Park. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ (81,565) $ — $ — $ — 31815 Prop A -Safe Nghbrhd Pks 125,018 345,900 447,107 35,000 36100 Investment Earnings — 500 500 — TOTAL $ 43,453 $ 346,400 $ 447,607 $ 35,000 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49141 Transfer to LLAD 41 9915-49250 Transfer to CIP Fund Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL $ 43,145 $ 308 $ 43,453 $ 40,900 $ 5,000 365,219 411,119 $ 82,388 $ 35,000.00 365,219 — 447,607 $ 35,000 $ — $ (64,719) $ — $ — $ — $ (64,719) $ — $ — $ 43,453 $ 346,400 $ 447,607 $ 35,000 City of Diamond Bar, California 184 FY 2017/18 A Packet Pg. 510 PARK & FACILITY DEVELOPMENT FUND Special DEPARTMENT: Revenue Park DIVISION: Improvement ORGANIZATION #: 124 FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ 241,504 $ 171,638 $ 171,638 $ 85,923 39001 Transfer In - General Fund 36100 Interest Revenue 2,300 2,500 2,500 2,000 TOTAL $ 243,804 $ 174,138 $ 174,138 $ 87,923 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 9915-49250 Transfer to CIP Fund - Carryover _ Total Transfers $ FUND BALANCE RESERVES 25500 Reserve - Restricted Total Fund Balance Res. TOTAL 72,166 $ 197,964 $ 88,215 $ — 55,000 72,166 $ 197,964 $ $ 171,638 $ (23,826) $ 88,215 $ 55,000 85,923 $ 32,923 8.2.6 $ 171,638 $ (23,826) $ 85,923 $ 32,923 $ 243,804 $ 174,138 $ 174,138 $ 87,923 City of Diamond Bar, California 185 FY 2017/18 A Packet Pg. 511 COMMUNITY DEVELOPMENT BLOCK GRANT FUND Special DEPARTMENT: Revenue DIVISION: Community Dev ORGANIZATION #: 125 FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. City of Diamond Bar, California 186 FY 2017/18 A Packet Pg. 512 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over $ 7 $ - $ - $ - 31630 CDBG Revenue 80,482 429,096 101,285 468,566 TOTAL $ 80,489 $ 429,096 $ 101,285 $ 468,566 PERSONNEL SERVICES 5515-40010 Salaries $ 12,609 $ 10,895 $ 10,895 $ 10,602 Total Personnel $ 12,609 $ 10,895 $ 10,895 $ 10,602 SUPPLIES 5215-41200 Operating Supplies $ 674 $ 2,400 $ 500 $ 2,400 Total Supplies $ 674 $ 2,400 $ 500 $ 2,400 OPERATING EXPENDITURES 5215-42115 Advertising $ - $ - $ - $ - 5215-42355 Contributions -Com Groups 10,313 10,016 10,016 - Total Operating Expenditures $ 10,313 $ 10,016 $ 10,016 $ - PROFESSIONAL SERVICES 5215-44000 Professional Services $ 48,386 $ 106,829 $ 23,500 $ 117,000 Total Prof. Svcs. $ 48,386 $ 106,829 $ 23,500 $ 117,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund $ 8,507 $ 362,801 $ 56,374 $ 338,564 Total Transfers $ 8,507 $ 362,801 $ 56,374 $ 338,564 $ - $ (63,845) $ - $ - CDBG Carry Over $ - $ (63,845) $ - $ - TOTAL $ 80,489 $ 429,096 $ 101,285 $ 468,566 City of Diamond Bar, California 186 FY 2017/18 A Packet Pg. 512 CITIZENS OPTION FOR PUBLIC SAFETY FUND Special DEPARTMENT: Revenue DIVISION: Public Safety ORGANIZATION #: 126 FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve $ 140,350 $ 161,996 $ 161,996 $ 194,011 31855 Public Safety Grant - State 114,618 100,000 130,000 100,000 36100 Interest Revenue 2,076 3,000 3,000 2,400 TOTAL $ 257,044 $ 264,996 $ 294,996 $ 296,411 SUPPLIES 441 1-41 200 Operating Supplies $ - $ 1,000 $ - $ 1,000 Total Supplies $ - $ 1,000 $ - $ 1,000 OPERATING EXPENDITURES 4411-42200 Equipment Maintenance $ - $ 500 $ 250 $ 500 Total Operating Expenditures $ - $ 500 $ 250 $ 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs $ 4,700 $ 4,700 $ 4,800 $ 5,000 Total Prof. Svcs. $ 4,700 $ 4,700 $ 4,800 $ 5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment $ 2,565 $ 5,000 $ 3,000 $ 5,000 Total Capital Outlay $ 2,565 $ 5,000 $ 3,000 $ 5,000 TRANSFERS OUT 9915-49001 Transfer Out -General Fund $ 87,783 $ 92,935 $ 92,935 $ 102,934 Total Transfers $ 87,783 $ 92,935 $ 92,935 $ 102,934 FUND BALANCE RESERVE 25500 Fund Balance Reserve $ 161,996 $ 160,861 $ 194,011 $ 181,977 Total Fund Balance Reserve $ 161,996 $ 160,861 $ 194,011 $ 181,977 TOTAL $ 257,044 $ 264,996 $ 294,996 $ 296,411 City of Diamond Bar, California 187 FY 2017/18 A Packet Pg. 513 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Special DEPARTMENT: Revenue DIVISION: Public Safety ORGANIZATION #: 128 FUND DESCRIPTION: During FY 1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 31857 CA Law Enf Equip Pgm 36100 Interest Revenue TOTAL CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Res TOTAL City of Diamond Bar, California $ 31,578 $ 31,944 $ 31,944 $ 20,344 366 400 400 250 $ 31,944 $ 32,344 $ 32,344 $ 20,594 $ — $ 10,000 $ 12,000 $ 10,000 $ — $ 10,000 $ 12,000 $ 10,000 $ 31,944 $ 22,344 $ 20,344 $ 10,594 $ 31,944 $ 22,344 $ 20,344 $ 10,594 $ 31,944 $ 32,344 $ 32,344 $ 20,594 FY 2017/18 A Packet Pg. 514 PEG FEES FUND Special DEPARTMENT: Revenue Public DIVISION: Information ORGANIZATION #: 135 FUND DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling 1 % of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures ESTIMATED RESOURCES 25500 Fund Balance Reserve 31857 CA Law Ent Equip Pgm 36100 Interest Revenue TOTAL CAPITAL EXPENDITURES 46250 Miscellaneous Equipment Total Capital Expenditures FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Res TOTAL City of Diamond Bar, California FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted 8.2.6 $ 94,316 $ 173,899 $ 173,899 $ 196,599 97,886 100,000 90,000 100,000 1,310 2,700 2,700 3,000 $ 193,512 $ 276,599 $ 266,599 $ 299,599 $ 19,613 $ 115,000 $ 70,000 $ 50,000 $ 19,613 $ 115,000 $ 70,000 $ 50,000 $ 173,899 $ 161,599 $ 196,599 $ 249,599 $ 173,899 $ 161,599 $ 196,599 $ 249,599 $ 193,512 $ 276,599 $ 266,599 $ 299,599 FY 2017/18 A Packet Pg. 515 LANDSCAPE MAINTENANCE - DIST. #38 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 138 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ - $ - $ - $ - 30300 Prop Tx -Sp Assessment 265,540 272,145 272,145 272,145 36950 Cost Reimbursement 539,465 - - - 39001 Transfer in - General Fund 70,550 113,453 78,728 157,154 TOTAL $ 875,555 $ 385,598 $ 350,873 $ 429,299 PERSONNEL SERVICES 40010 Salaries $ 24,778 $ 25,607 $ 23,000 $ 25,700 40020 Over Time Wages 160 200 100 200 40070 City Paid Benefits 263 311 250 315 40080 Retirement 4,292 4,625 4,000 4,850 40083 Worker's Comp. Exp. 747 730 675 735 40084 Short/Long Term Disability 131 148 140 150 40085 Medicare 356 457 325 375 40090 Benefit Allotment 3,293 3,732 3,300 3,900 Total Personnel $ 34,020 $ 35,810 $ 31,790 $ 36,225 OPERATING EXPENDITURES 5538-42115 Advertising $ - $ 5,000 $ 5,000 $ 5,000 5538-42126 Utilities 100,109 132,000 115,000 139,900 5538-42210 Maint. of Grounds/Bldgs 7,294 22,200 20,000 31,250 Total Operating Expenditures $ 107,403 $ 159,200 $ 140,000 $ 176,150 PROFESSIONAL SERVICES 5538-44000 Professional Services $ 2,552 $ 8,583 $ 8,583 $ 5,500 Total Prof. Svcs. $ 2,552 $ 8,583 $ 8,583 $ 5,500 CONTACT SERVICES 5538-45500 Contract Services $ 135,156 $ 186,942 $ 170,000 $ 206,424 5538-45509 Tree Maintenance 56,959 - 500 5,000 Total Contract Svcs $ 192,115 $ 186,942 $ 170,500 $ 211,424 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects $ 539,465 $ - $ - $ - Total Capital Improvements $ 539,465 $ - $ - $ - FUND BALANCE RESERVE 25500 Reserve $ - $ (4,937) $ - $ - Total Fund Balance Reserve $ - $ (4,937) $ - $ - TOTAL $ 841,535 $ 385,598 $ 350,873 $ 429,299 City of Diamond Bar, California 0 FY 2017/18 A Packet Pg. 516 LANDSCAPE MAINTENANCE - DIST. #39 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 139 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. City of Diamond Bar, California H FY 2017/18 A Packet Pg. 517 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ - $ 33,753 $ 33,753 $ 43,223 30300 Prop Tx -Sp Assessment 295,466 295,000 295,000 295,236 39001 Transfer In - General Fund - - - 33,257 TOTAL $ 295,466 $ 328,753 $ 328,753 $ 371,716 PERSONNEL SERVICES 40010 Salaries $ 14,122 $ 14,553 $ 13,000 $ 14,400 40020 Over Time Wages 160 200 100 200 40070 City Paid Benefits 158 125 125 130 40080 Retirement 2,446 2,639 2,300 2,750 40083 Worker's Comp. Exp. 427 417 400 425 40084 Short/Long Term Disability 75 85 75 85 40085 Medicare 207 305 200 225 40090 Benefit Allotment 1,969 2,232 2,000 2,325 Total Personnel $ 19,564 $ 20,556 $ 18,200 $ 20,540 OPERATING EXPENDITURES 5539-42115 Advertising $ - $ 5,000 $ 5,000 $ 5,000 5539-42126 Utilities 55,382 72,300 68,000 76,700 5539-42210 Maint. of Grounds/Bldgs 8,652 24,100 24,100 32,500 Total Operating Expenditures $ 64,034 $ 101,400 $ 97,100 $ 114,200 PROFESSIONAL SERVICES 5539-44000 Professional Services $ 11,529 $ 8,583 $ 8,583 $ 5,500 Total Prof. Svcs. $ 11,529 $ 8,583 $ 8,583 $ 5,500 CONTACT SERVICES 5539-45500 Contract Services $ 139,331 $ 139,332 $ 139,332 $ 208,476 5539-45509 Tree Maintenance 3,464 5,315 5,315 5,000 5539-45519 Weed Abatement 23,791 33,195 17,000 18,000 Total Contract Svcs $ 166,586 $ 177,842 $ 161,647 $ 231,476 FUND BALANCE RESERVE 25500 Reserve - Future Capital Imp $ 33,753 $ 20,372 $ 43,223 $ - Total Fund Balance Reserve $ 33,753 $ 20,372 $ 43,223 $ - TOTAL $ 275,902 $ 308,197 $ 310,553 $ 371,716 City of Diamond Bar, California H FY 2017/18 A Packet Pg. 517 LANDSCAPE MAINTENANCE - DIST. # 41 FUND Special DEPARTMENT: Revenue DIVISION: Landscape ORGANIZATION #: 141 FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ - $ - $ - $ - 30300 Prop Tx -Sp Assessment 122,340 122,157 120,000 122,157 39001 Transfer in - General Fund 28,246 83,094 81,714 1 1 1,839 39123 Transfer in - Prop A - 5,000 - - TOTAL $ 150,586 $ 210,251 $ 201,714 $ 233,996 PERSONNEL SERVICES 40010 Salaries $ 12,042 $ 12,453 $ 11,500 $ 12,550 40020 Over Time Wages 64 100 100 100 40070 City Paid Benefits 126 149 140 155 40080 Retirement 2,085 2,247 2,100 2,365 40083 Worker's Comp. Exp. 363 355 350 375 40084 Short/Long Term Disability 64 72 72 75 40085 Medicare 172 276 276 185 40090 Benefit Allotment 1,582 1,793 1,793 1,865 Total Personnel $ 16,498 $ 17,445 $ 16,331 $ 17,670 OPERATING EXPENDITURES 5541-42115 Advertising $ - $ 5,000 $ 5,000 $ 5,000 5541-42126 Utilities 33,692 49,724 45,000 52,750 5541-42210 Maint. of Grounds/Bldgs 3,018 17,000 17,000 20,000 Total Operating Expenditures $ 36,709 $ 71,724 $ 67,000 $ 77,750 PROFESSIONAL SERVICES 5541-44000 Professional Services $ 2,552 $ 8,583 $ 8,583 $ 5,500 Total Prof. Svcs. $ 2,552 $ 8,583 $ 8,583 $ 5,500 CONTACT SERVICES 5541-45500 Contract Services $ 49,726 $ 49,800 $ 49,800 $ 68,076 5541-45509 Tree Maintenance 11,494 18,425 10,000 18,000 5541-45519 CS-Weed/Pest Abatement 33,607 80,166 50,000 47,000 Total Contract Svcs $ 94,827 $ 148,391 $ 109,800 $ 133,076 FUND BALANCE RESERVE 25500 Reserve - Future Capital Imp $ - $ (35,892) $ - $ - Total Fund Balance Reserve $ - $ (35,892) $ - $ - TOTAL $ 134,089 $ 192,806 $ 185,383 $ 233,996 City of Diamond Bar, California 192 FY 2017/18 A Packet Pg. 518 USED OIL BLOCK GRANT FUND Special DEPARTMENT: Revenue DIVISION: Grant Fund ORGANIZATION #: 160 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 8.2.6 25500 Approp Fund Balance $ 14,526 $ 15,571 $ 15,571 $ 15,071 31870 Used Motor Oil Block Grant 15,700 15,700 15,700 15,700 36100 Interest Revenue 126 100 100 100 TOTAL $ 30,352 $ 31,371 $ 31,371 $ 30,871 OPERATING EXPENDITURES 5516-41200 Operating Supplies $ - $ 3,000 $ 3,000 $ 3,000 5516-42115 Small Tools and Equipment - 6,000 6,000 8,400 5516-42110 Printing 3,001 1,200 1,200 1,200 5516-42115 Advertising 7,568 4,300 4,300 1,400 5516-42120 Postage - 300 300 200 Total Operating Expenditures $ 10,569 $ 14,800 $ 14,800 $ 14,200 PROFESSIONAL SERVICES 5516-44000 Professional Services $ 1,764 $ 500 $ 500 $ 1,500 Total Prof. Svcs. $ 1,764 $ 500 $ 500 $ 1,500 CONTACT SERVICES 5516-45500 Contract Services $ 2,448 $ 1,000 $ 1,000 $ 1,000 Total Contract Svcs $ 2,448 $ 1,000 $ 1,000 $ 1,000 FUND BALANCE RESERVE 25500 Reserve $ 15,571 $ 15,071 $ 15,071 $ 14,171 Total Fund Balance Reserve $ 15,571 $ 15,071 $ 15,071 $ 14,171 TOTAL $ 30,351 $ 31,371 $ 31,371 $ 30,871 City of Diamond Bar, California 193 FY 2017/18 A Packet Pg. 519 BEVERAGE CONTAINER RECYCLING GRANT FUND Special DEPARTMENT: Revenue DIVISION: Grant Fund ORGANIZATION #: 161 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ 44,211 $ 51,569 $ 51,569 $ 31,273 31875 Beverage Container Grant 15,079 14,604 14,604 14,575 36100 Interest Revenue 667 500 600 600 TOTAL $ 59,957 $ 66,673 $ 66,773 $ 46,448 OPERATING EXPENDITURES 5516-41200 Supplies $ 2,212 $ 11,000 $ 11,000 $ 15,000 5516-42110 Printing 262 1,000 1,000 1,000 5516-42115 Advertising - 5,000 5,000 1,800 5516-42120 Postage - 500 500 5,000 Total Operating Expenditures $ 2,474 $ 17,500 $ 17,500 $ 22,800 PROFESSIONAL SERVICES 5516-44000 Professional Services $ 5,694 $ 23,000 $ 17,000 $ 500 Total Prof. Svcs. $ 5,694 $ 23,000 $ 17,000 $ 500 CONTACT SERVICES 5516-45500 Contract Services $ 220 $ 1,000 $ 1,000 $ 1,000 Total Contract Svcs $ 220 $ 1,000 $ 1,000 $ 1,000 FUND BALANCE RESERVE 25500 Reserve $ 51,569 $ 25,173 $ 31,273 $ 22,148 Total Fund Balance Reserve $ 51,569 $ 25,173 $ 31,273 $ 22,148 TOTAL $ 59,957 $ 66,673 $ 66,773 $ 46,448 City of Diamond Bar, California 194 FY 2017/18 A Packet Pg. 520 8.2.b CAPITAL IMPROVEMENT PROJECTS FUND Packet Pg. 521 CAPITAL IMPROVEMENT PROJECT LIST (001) (001) M(11u)re (111) (113) (114) (119) (121) (125) (116) Project # Project Description Total Budget General Prop A R Local Gas Tax Prop C STPL TDA Hauler CDBG Traffic Fund Exchange Return Imp Fund Street Improvement Projects 24414 * Morning Canyon Parkway Improvements (DB Blvd * Neighborhood Traffic Management Program to Stonepine) $ 330,100 $ 132,047 $ - $ 162,000 $ - $ - $ - $ 36,053 $ $ $ 601832-16 * ADA - Morning Canyon Parkway Improvements 225,000 - - - - - - 225,000 24316 * Arterial Street Rehab & Drainage Improvement - - - - 30,000 - - 24516 (Brea Canyon Cut-off) 340,000 - 340,000 - - - - - - 01417 * Residential and Collector Street Rehab.- Area 5 * Traffic Signal Infrastructure Upgrades -YR 2 Const. 492,000 - - 372,295 (Const.) 1,700,000 5,470 141,740 1,025,000 169,000 - 68,000 - 290,790 24416 * Pathfinder Road Rehab (West City Limit to 75,000 - - Traffic Signal Infrastructure Upgrades -YR 3 Const. Peacefull Hills) 411,000 - 166,825 - - - - - - 244,175 24616 Arterial Street Rehab (Diamond Bar Blvd.) Fwy to 1,700,000 - 170,000 170,000 - - 1,360,000 - Sunset Crossing 650,000 - 225,000 - - 200,000 225,000 - - - - Residential and Collector Street Rehab.- Area 6 Modification 170,000 (Design) 60,000 - - - 60,000 Total - Street Improvement Projects $ 3,716,099 $ 137,517 $ 873,565 $1,187,000 $ 169,000 $ 200,000 $ 225,000 $ 36,053 $ 128,000 $ 225,000 $ 534,965 (110) (112) (11"' (116) (118) (120) (001) Project # Project Description Total Budget Measure prop A Prop C Traffic AB2766 MTA Prop A Aft.R Imp Fund Grant Exchange 8.2.6 Traffic Management/Safety Projects 22316 * Neighborhood Traffic Management Program (Crooked Creek & Armitos) $ 30,000 $ $ - $ $ - $ 30,000 $ $ - Neighborhood Traffic Management Program 30,000 - - - - 30,000 - - 24516 * Traffic Signal Infrastructure Upgrades -YR 2 Design 32,885 - - - - - - 32,885 24517 * Traffic Signal Infrastructure Upgrades -YR 2 Const. 492,000 - - 372,295 - 119,705 - - 24017 * Traffic Signal Infrastructure Upgrades -YR 3 Design 75,000 - - - 75,000 - - Traffic Signal Infrastructure Upgrades -YR 3 Const. 199,265 150,000 - - - 49,265 - - 24616 * Adaptive Traffic Control System 1,700,000 - 170,000 170,000 - - 1,360,000 - 24716 * Copley/Golden Springs Drive Intersection Modification 170,000 - 111,740 58,260 - - - Total - Traffic Projects $ 2,729,150 $ 150,000 $ 170,000 $ 654,035 $ 133,260 $ 228,970 $1,360,000 $ 32,885 Project # Project Description ' Transportation Infrastructure Improvements 23313 * Lemon Ave. Interchange Project - ROW 23316 * Lemon Ave. Interchange Project - CON Total -Transportation Infrastructure Improvements City of Diamond Bar, California Total Grants $ 806,956 $ 578,432 $ 228,524 $ - 9,449,997 7,521,427 1,888,570 40,000 $ 10,256,953 $8,099,859 $2,117,094 $ 40,000 196 Packet Pg. 522 CAPITAL IMPROVEMENT PROJECT LIST 8.2.6 am (001) Project # Project Description Total Budget General (109) (111) (112) Measure Gas Tax Prop A (113) (116) Prop C Traffic Imp (117) (119) City of Sewer TDA Industry Fund M Fund Imp Fund Miscellaneous PW Improvements 26016 * Groundwater Drainage Improvements -Phase 1 $ 80,000 $ - $ 80,000 $ - $ - $ - $ - $ - $ - 25116 (GSD@ Platina, BCR@Sapphire) $ 225,000 $ 225,000 $ - $ $ $ $ - $ $ - $ - 601721-15 Groundwater Drainage Improvements -Phase 2 31,000 - - - 31,000 - - - 25517 (Hipass@ Castle Rock) 372,576 - 372,576 - - - 26116 * Sewer System Evaluation & Capacity Assurance 485,000 - - - - - 242,500 242,500 - 25917 Plan 109,000 - - - - - - 109,000 - - 26516 * City Entry Monuments (GSD/Calbourne & DBB/ 50,000 - 50,000 - - - - XXX17 Temple) 425,525 416,625 - 8,900 - - - - - - 26217 * Diamond Bar Blvd. Streetscape (GSD - 60FWY)- Design 300,000 - 300,000 - - - - - - - XXX17 Grand/GSD Intersection Enhancement 1,520,000 918,434 - 394,482 60,000 110,000 - 37,084 - Lemon Avenue Quiet Zone 110,000 55,000 - - - - - 55,000 Total -Miscellaneous PW Improvements $ 3,062,101 $1,615,059 $ 672,576 $ 403,382 $ - $ 60,000 $ 110,000 $ 109,000 $ 37,084 $ 55,000 Land & TOMT Habitat Building (123) (124) Water (122) (125) Conserv Facility & Project # Project Description Total Budget GF Quimby Prop A Park Dev CDBG Grant Conserv Maint Reserves Safe Parks Fund (31814) Grant (540) (31820) IF Parks and Rec Improvements 25414 * Design of Heritage/Peterson Park Improvements $ 80,000 $ - $ 80,000 $ - $ - $ - $ - $ - $ - 25116 * Construct Longview Park South Improvements 144,560 - 144,560 - - - - - 601721-15 * ADA Improvements at Longview Park South 31,000 - - - 31,000 - - - 25517 * Design of Canyon Loop Trail 50,000 - - - 25,000 - 25,000 - - Construction of Canyon Loop Trail 485,000 - - - - - 242,500 242,500 - 25917 * Sycamore Canyon Park Slope Erosion Repairs - Design 50,000 - 50,000 - - - - XXX17 * Pantera Park Walkway Lighting Replacement 30,000 - - - 30,000 - - - - Playground Surfacing Replacement and ADA Improvements @ Starshine Park 82,564 - - - - 82,564 - - - XXX17 HVAC Replacement for City Hall 400,000 400,000 - - - - - DB Roof Replacement (Phase II -Section F&I) 100,000 - - - - - 100,000 TOTAL $ 1,453,124 $ 400,000 $ 274,560 $ - $ 55,000 $ 113,600 $ 267,500 $ 242,500 $ 100,000 FY 17-18 CIP Projects Grand Total 21,217,428 * Indicates carryover of project from FY 16-17 City of Diamond Bar, California 197 FY 2017/18 A Packet Pg. 523 CAPITAL IMPROVEMENT PROJECT LIST Funding Source Totals 001 General Fund Reserves 2,101,812 001 Sale of Prop A Funds 906,450 109 Measure M 672,576 110 Measure R - Local Return Fd 1,337,000 111 Gas Tax Fund 572,382 112 Prop A 170,000 113 Prop C 914,035 114 MAP 21 8,324,859 116 Traffic Mitigation 818,225 117 Sewer Improvement Fund 109,000 118 AB 2766 228,970 119 SB 821 Fund - Bike and Pedestrian Paths (TDA) 73,901 120 MTA Grants 3,477,094 121 Waste Hauler Fund 128,000 122 Quimby 274,560 124 Park Development Fund 55,000 125 CDBG Funds 338,564 250 Land & Water Conservation Grant 242,500 250 Habitat Conservation Grant 267,500 250 Cost Reimbursement (City of Industry) 55,000 540 Building & Facility Maintenance 100,000 50,000 21,217,428 CIP Project Type Totals Street Improvements 3,716,100 Traffic Control Improvements 2,729,150 Transportation Infrastructure Improvements 10,256,953 Miscellaneous Improvements 3,062,101 Park and Rec. Improvements 1,453,124 21,217,428 8.2.6 City of Diamond Bar, California 198 FY 2017/18 A Packet Pg. 524 8.2.b Morning Canyon Parkway Improvements, Project #24414 & CDC Proj #601832-16 Description The work to be performed includes removing and replacing PCC sidewalk, removing and replacing PCC curb and gutter, removing two Los Angeles County owned catch basins and constructing three new catch basins, construction of ADA curb ramps and rehabilitation of the roadway. In order to save twelve trees, the curb and gutter will be shifted north by an additional 8' reducing the roadway width (from 40' curb to curb to 32' curb to curb) for Morning Canyon Road. Location Morning Canyon Road between Diamond Bar Blvd. to Stonepine Dr. Timeline Est. Cost Project Start Date July 2015 General Fund $132,047 Measure R $162,000 Construction Start June 2017 TDA $36,053 CDBG $225,000 Completion Date September 2017 Total Budget $555,100 City of Diamond Bar, California 199 FY 2017/18 A Packet Pg. 525 8.2.b Brea Canyon Cut off Rehabilitation and Drainage, Project # 24316 Description Brea Canyon Cut-off between Pathfinder Road and Fallow Field Drive will be improved by cold milling and resurfacing the roadway with AC pavement. Designs will include adding inlets and storm drain laterals to provide for the proper conveyance of groundwater into the existing storm drain system. City of Diamond Bar, California Location Brea Canyon Cut-off Timeline Est. Cost Project Start Date March 2017 Prop A Exchange $340,000 Construction Start July 2017 Total Budget $340,000 Completion Date October 2017 200 FY 2017/18 a Packet Pg. 526 Area 5 Residential and Collector Street Rehabilitation, Project #01417 Description This work includes the application of cape seal and slurry seal over the existing pavement, AC edge grind and overlay and ADA curb ramp improvements. This type of maintenance activity is applied annually to residential streets and arterial roadways on an eight-year cycle per neighborhood to extend the life of the roadways. Location Area 5 is located south of the 60 freeway & North of Armitos Place t"r Pl ;LL, r�S *14 DIAMOND DAR 8.2.b Timeline'qp Est. Cost Project Start Date January 2017 General Fund $5,470 Prop A Exchange $141,740 Construction Start July 2017 Measure R $1,025,000 Gas Tax $169,000 Completion Date October 2017 Hauler Feeds $68,000 Traffic Imp Fund $290,790 Total Budget $1,700,000 City of Diamond Bar, California 201 FY 2017/18 A Packet Pg. 527 Pathfinder Road Rehabilitation Project, Project # 24416 Description Pathfinder Road between Peaceful Hills Road and Canyon Ridge Lane, within City of Diamond Bar jurisdictional limits, will be cold milled and resurfaced with AC pavement. This project is being completed in conjunction with LA County as a cost savings measure since they are rehabilitating Pathfinder Road within their jurisdictional limits �OCatlOn Pathfinder Road between Peaceful Hills Road and Canyon Ridge Lane 8.2.b Timeline Est. Cost Project Start Date February 2016 Prop A Exchange $166,825 Construction Start May 2017 Traffic Imp Fund $244,175 Completion Date August 2017 Total Budget $411,000 City of Diamond Bar, California 202 FY 2017/18 A Packet Pg. 528 8.2.b Diamond Bar Blvd. Rehabilitation Project, Project #24318 Description This work will include the complete rehabilitation of the Diamond Bar Blvd. between the SR 60 Freeway and Sunset Crossing Road. Based on existing pavement conditions it is likely that the treatment will include AC edge grind or ful width grind and overlay and ADA curb ramp improvements. Location Diamond Bar Blvd. From SR 60 Freeway to Sunset Crossing I Timeline V Est. Cost Project Start Date November 2017 Prop A Exchange $225,000 Pro C $200,000 Construction Start June 2018 STPL $225,000 Completion Date August 2018 Total Budget $650,000 City of Diamond Bar, California 203 FY 2017/18 A Packet Pg. 529 8.2.b Area 6 Residential Street Rehabilitation Project (Design), Project # 01418 Description This work includes the application of cape seal and slurry seal over the existing pavement, AC edge grind and overlay and ADA curb ramp improvements. This type of maintenance activity is applied annually to residential streets on an eight- year cycle per neighborhood to extend the life of the roadways. City of Diamond Bar, California Location North of SR 60 Freeway and � 4 .v6wi L 1 TimelineIF F"IMW7sr- cost Project Start Date November 2017 Hauler Fees $60,000 Construction Start June 2018 Total Budget $60,000 Completion Date August 2018 204 FY 2017/18 a Packet Pg. 530 8.2.b Neighborhood Traffic Management Program (NTMP), Project# 22316 Description The Neighborhood Traffic Management Program (NTMP) is provided for our residents to address speeding and cut - through traffic in the neighborhoods. A variety of traffic calming tools are used, including speed cushions, specialized lane striping, signage and other methods to reduce speeding and cut -through traffic. Two neighborhood have begun the process in FYI 6-17 and will be carried into FYI 7-18 pending approval of construction of the proposed tools by the affected neighborhood. City of Diamond Bar, California Armitos Place between Top Court and Carpio and Location Crooked Creek Between Diamond Bar Blvd. and Cold Spring Lane WATCH YOUR PEED rC�v E .Do Timeline Est. Cost Project Start Date September 2016 Completion Date June 2018 AB2766 $30,000 Total Budget $30,000 205 FY 2017/18 a Packet Pg. 531 Neighborhood Traffic Management Program (NTMP), Project# 22318 Description The Neighborhood Traffic Management Program (NTMP) is provided for our residents to address speeding and cut - through traffic in the neighborhoods. A variety of traffic calming tools are used, including speed cushions, specialized lane striping, signage and other methods to reduce speeding and cut -through traffic. Additional budget is being set aside for new neighborhoods that may request traffic calming tools Location Various Locations WET I tNW-WI 8.2.b Timeline170' Est. Cost Project Start Date July 2017 Completion Date June 2018 AB2766 $30,000 Total Budget $30,000 City of Diamond Bar, California 206 FY 2017/18 A Packet Pg. 532 Traffic Signal Infrastructure Upgrades—Phase II (Design), Project #24516 Description Phase II design will include the rewiring of three (3) intersections and replacing 4.3 miles of copper cable with fiber optic cable at the north side of the City. This project will enhance timing coordination by updating traffic signal components/ units such as signal relays, conflict monitors, traffic signal cabinets, pedestrian countdown signal indications, video detection cameras, and replacement of thirty (30) traffic signal controllers. Video Detection Screens icr::.a.an ar a :moi n�:a:.:a.an :n a Location Various Locations '�F Proposed f LbUl- UP114 Cabie 8.2.b Timeline Est. Cost Design Start Date May 2016 Prop A Exchange $32,885 Design Completion November 2016 Construction Start May 2017 Construction Total Budget $32,885 Completion August 2017 City of Diamond Bar, California 207 FY 2017/18 A Packet Pg. 533 Traffic Signal Infrastructure Upgrades—Phase II (Construction), Project #24517 Description Phase II construction will include the rewiring of three (3) intersections and replacing 4.3 miles of copper cable with fiber optic cable at the north side of the City. This project will enhance timing coordination by updating traffic signal components/units such as signal relays, conflict monitors, traffic signal cabinets, pedestrian countdown signal indications, video detection cameras, and replacement of thirty (30) traffic signal controllers. Location Various Locations lz� Proposed Fiber Optic L able i'ltase 1[) 8.2.b Timeline Est. Cost Project Start Date May 2016 Prop C $372,295 Construction Start May 2017 AB2766 $119,705 Completion Date August 2017 Total Budget $492,000 City of Diamond Bar, California 208 FY 2017/18 A Packet Pg. 534 8.2.b Traffic Signal Infrastructure Upgrades—Phase III (Design), Project #24017 Description Phase III design will include the rewiring of two (2) intersections and replacing 4.3 miles of copper cable with fiber optic cable at various locations Citywide. This project will enhance timing coordination by updating traffic signal components/ units such as hardware/software and replacement of nineteen (19) traffic signa controllers. Video Detection Cameras Location lVarious Locations Proposed 1-*ibrar Opiic Cable — Map (phase 111) Timeline Est. Cost Project Start Date January 2017 Design Completion May 2017 Traffic Imp Fund $75,000 Total Budget $75,000 City of Diamond Bar, California 209 FY 2017/18 A Packet Pg. 535 8.2.b Traffic Signal Infrastructure Upgrades—Phase III (Construction), Project #24018 Description Phase III design will include the rewiring of two (2) intersections and replacing 4.3 miles of copper cable with fiber optic cable at various locations Citywide. This project will enhance timing coordination by updating traffic signal components/ units such as hardware/software and replacement of nineteen (19) traffic signa controllers. Video Detection Cameras City of Diamond Bar, California Location Various Locations Proposed 1-*ibrar Optic Cable — Map (phase 111) Timeline Est. Cost Construction Start Date August 2017 AB2766 $49,265 Construction Completion November 2017 Measure R $150,000 Total Budget $199,265 210 FY 2017/18 Al Packet Pg. 536 8.2.b Adaptive Traffic Control System—Project #24616 Description The Adaptive Traffic Control System design will enhance the signal timing at 47 signalized intersections by automatically adjusting cycles, splits, offsets and timing to optimize traffic flow based on real time traffic conditions Location Various Locations THE (CENTRAL CON T RAIL SYSTEM Timeline MEt. Cost Project Start Date July 2016 MTA Grant $1,360,000 Prop A $170,000 Construction Start June 2017 Prop C $170,000 Completion Date February 2018 Total Budget $1,700,000 City of Diamond Bar, California 211 FY 2017/18 A Packet Pg. 537 8.2.b Copley Drive/Golden Springs Drive, Project #24716 Description This project will modify the existing traffic signal at the Golden Springs Dr./ Copley Dr. intersection. Currently, vehicles traveling westbound on Golden Springs Dr. are permitted to turn left onto Copley Dr. with a green arrow or green "ball" indication. Review of the signal operations indicated that a protected left turn on green arrow only may be warranted for vehicles turning left onto Copley Dr. thereby eliminating the permitted left turn on green "ball" indications.. Location Golden Springs Drive/ Copley Drive Timeline Est. Cost Project Start Date June 2016 Prop C $1 1 1,740 Construction Start July 2017 Traffic Imp Fund $58,260 Completion Date August 2017 Total Budget $170,000 City of Diamond Bar, California 212 FY 2017/18 A Packet Pg. 538 Lemon Avenue Interchange -ROW, Project # 23313 Description The newly created Lemon Ave. interchange at SR 60 will provide for a 3/4 interchange that includes eastbound on and off -ramps and a westbound on-ramp. The project is currently under construction using the Right -of -Way (ROW) that was acquired from nine residential properties and four commercial properties for partial property acquisition and temporary construction easements (TCE). The TCE for one parcel is being extended to facilitate construction of the eastbound onramp. City of Diamond Bar, California Location Lemon Ave. @ SR 60 FWY 4 z' 8.2.b Timeline Est. CoSr Project Start Date (ROW) September 2011 Map 21 Grand Funds $578,432 Completion Date (ROW) December 2017 MTA Grant Funds $228,524 Total Budget $806,956 213 FY 2017/18 a Packet Pg. 539 8.2.b Lemon Avenue Interchange -Construction, Project # 23316 Description The newly created Lemon Ave. interchange at SR 60 will provide for a 3/4 interchange that includes eastbound on and off -ramps and a westbound on-ramp. The project is currently under construction with completed expected in Spring 2018. City of Diamond Bar, California Location 7w� ^UaM1g aL. r? u Aar a hN igjy due to t ve Pow pacFs 'i ��- May 21 Grant (CON) September 2016 Exchange $7,521,427 s MTA Grant Funds $1,888,570 Completion Date Propo d eN6ound --p (CON) March 2018 Traffic Imp Fund $40,000 Total Budget $9,449,997 «A NI • r ti v EI�IIN6�#EB �OFFJAND ONJs -t RAMP%Sl 7 BREA O N Timeline Est. Cost Project Start Date May 21 Grant (CON) September 2016 Exchange $7,521,427 MTA Grant Funds $1,888,570 Completion Date (CON) March 2018 Traffic Imp Fund $40,000 Total Budget $9,449,997 214 FY 2017/18 a Packet Pg. 540 8.2.b Groundwater Drainage Improvements, Project #26016 Description In FY 14-15 a comprehensive groundwater drainage study was completed identifying and evaluating 1 1 locations with groundwater conditions that warrant drainage improvements. Two locations out of 1 1 being carried over from FYI 6-17 are: Golden Springs Drive west of Platina Drive and Brea Canyon Road north of Sapphire Lane. Location Golden Springs Dr. W/ of Platina & Brea Canyon Rd. N/ of Sapphire Brea Canyon Road North of Sapphire Lane Timeline Est. Cost City of Diamond Bar, California 215 General Fund $225,000 Total Budget $225,000 FY 2017/18 a Packet Pg. 541 Groundwater Drainage Improvements, Project #26018 Description In FY 14-15 a comprehensive groundwater drainage study was completed identifying and evaluating 1 1 locations with groundwater conditions that warrant drainage improvements. One additional location will be completed for design and construction in FY 17-18: Hipass at Castle Rock. This location will total four locations completed out of the 1 1 that were studied. Location Hipass at Castle Rock 8.2.b Timeline Est. Cost Project Start Date July 2017 General Fund $372,576 Construction Start January 2018 Total Budget $372,576 Completion Date June 2018 City of Diamond Bar, California 216 FY 2017/18 A Packet Pg. 542 8.2.b Sewer System Evaluation & Capacity Assurance Plan, Project # 26116 Description As required by the Waste Discharge Requirements for Sanitary Sewer Systems Water Quality Order No. 2006-003-DWQ issued by the State Water Quality Resources Control Board, a Sewer System Master Plan must be completed for the City's sewer system. This plan will provide a comprehensive evaluation of the City's public sewer system including 10 pump stations. Current conditions and maintenance operations, as performed by the County of Los Angeles Consolidated Sewer Maintenance District will be examined. Location Citywide Timeline Est. Cost Project Start Date May 2017 Sewer Imp Fund $109,000 Completion Date June 2018 Total Budget $109,000 City of Diamond Bar, California 217 FY 2017/18 A Packet Pg. 543 City Entry Monuments, Project # 26516 Description Two Monument Signs similar to the monument sign in -stalled at the Grand Avenue/ Longview Drive City limit will be constructed at the Diamond Bar Blvd./ Temple Ave. and Golden Springs Drive/ Calbourne Ave. City limits. Each location will have one median and two parkway elements. City of Diamond Bar, California 8.2.b �OCgtion Diamond Bar Blvd @ Temple Golden Springs Drive@ Calbourne a 'Rsn�hera� s .,clf Course aRV4yn Timeline Est. Cost Project Start Date April 2016 Gas Tax $8,900 General Fund $416,625 Construction Start April 2016 Completion Date October 2017 Total Budget $425,525 218 Fv 2017/18 a Packet Pg. 544 8.2.b Diamond Bar Blvd. Streetscape (Design), Project # 26217 Description The corridor of Diamond Bar Blvd. between Golden Springs Drive and the 60 Freeway will be improved to implement landscape and hardscape elements as well as decorative traffic signals that have been incorporated at the Grand Ave./Diamond Bar Blvd. and Grand Ave./Longview Dr. intersections. In addition, Green Street design will also be included to meet the stormwater compliance criteria required by the current stormwater permit. LocationDiamond Bar Blvd. (Golden Springs Dr. to ISR 60 FWY) ff- Timeline Est. Cost Project Start Date June 2017 Measure M $250,000 Developer Fees $50,000 Completion Date June 2019 Total Budget $300,000 City of Diamond Bar, California 219 FY 2017/18 A Packet Pg. 545 Grand Ave./ Golden Springs Drive Intersection Enhancement, Project # 22818 Description In conjunction with the City of Industry's traffic mitigation which requires the widening of the Grand/Golden Springs Drive intersection, streetscape elements implemented for the Grand Avenue Beautification Project, such as decorative crosswalks, curb ramps, traffic signals and enhanced parkway landscape will be implemented at the intersection. Location Grand Ave./Golden Springs Dr. Diamond Bar Golf Course X �. Target 8.2.6 F77 Timeline Est. Cost Project Start Date June 2017 General Fund $867,670 Measure M $50,000 Construction Start July 2018 Gas Tax $394,482 Prop C $60,000 Traffic Imp Fund $110,000 TDA $37,848 Completion Date November 2018 Total Budget $1,520,000 City of Diamond Bar, California 220 FY 2017/18 Ar Packet Pg. 546 8.2.b Lemon Ave. Quiet Zone, Project # 23318 Description A quiet zone at the Lemon Ave. railroad crossing owned by the Union Pacific Railroad Company (UPRR) and used by Southern California Regional Rail Road Authority (Metrolink) is to be studied in mutual effort between the City of Diamond Bar and the City of Industry. A quiet zone is a section of rail line at least 1/2 mile in length that contains one or more consecutive public highway -rail grade crossings that will reduce the use of train horns near the crossing. NO TRAIN HORN Location Lemon Ave. Rail Crossing School «�•• Timeline Est. Cos . Project Start Date June 2017 General Fund $55,000 $55,000 Completion Date July 2018 City of Industry Total Budget $110,000 City of Diamond Bar, California 221 FY 2017/18 A Packet Pg. 547 Design of Heritage and Peterson Park Improvements, Project # 25414 Description This project will explore, evaluate and prioritize a variety of needs and opportunities to improve/upgrade/ enhance the Heritage Park and Peterson Park buildings, facilities, fields and where applicable play equipments. z .,N— .,r,K f INf eF� Location Heritage Park and Peterson Park Peterson Park Heritage Park 114 07-- Timeline11 Est. Cost City of Diamond Bar, California Project Start Date June 2017 Completion Date July 2018 222 8.2.b Quimby $80,000 1 Total Budget $80,000 FY 2017/18 a Packet Pg. 548 8.2.b Construct Longview Park South Improvements, Project # 25116 & CDC Project# 601721-15 Description Improvements to this park include the construction of ADA accessible play equipment and improvements to ADA access by removing architectural barriers. City of Diamond Bar, California Location Longview Park South Timeline Est. Cost Project Start Date May 2017 Quimby $144,560 Completion Date October 2017 CDBG $31,000 Total Budget $175,560 223 FY 2017/18 Ar Packet Pg. 549 Design of Canyon Loop Trail (Design), Project # 25517 Description Design a loop trail in the open space adjacent to the Diamond Bar Center that can be access from the Grandview Trail and the Steep Canyon Trail. City of Diamond Bar, California 'N Location Open Space Adjacent to DBC Project Start Date June 2017 Park Dev. Fund $25,000 $25,000 CAIV Completion Date July 2018 F !fes .r , Y .� ;. v Al ti 8.2.b F77 Timeline Est. Cost os , Project Start Date June 2017 Park Dev. Fund $25,000 $25,000 Habitat Conserv. Completion Date July 2018 Grant Total Budget $50,000 224 FY 2017/18 Ar Packet Pg. 550 8.2.b Design of Canyon Loop Trail (Construction), Project # 25517 Description Construction of the designed loop trail in the open space adjacent to the Diamond Bar Center that can be access from the Grandview Trail and the Steep Canyon Trail. City of Diamond Bar, California Location Open Space Adjacent to DBC Timeline Est. , ost Land & Water Project Start Date June 2017 Conserv. Grant $242,500 Habitat Conserv. Completion Date July 2018 Grant $242,500 Total Budget $485,000 225 FY 2017/18 a Packet Pg. 551 8.2.b Design of Sycamore Canyon Park Slope Erosion Repairs, Project # 25917 Description During the storm of January 20-22, 2017 severe erosion occurred at the Sycamore Canyon Park Trail head at Diamond Bar Blvd. This project will develop the full engineering design required to fully restore the hillside and associated trail. Location Sycamore Canyon Park Trail Head Timeline Est. Cost Project Start Date January 2017 Completion Date June 2018 Quimby $50,000 Total Budget $50,000 City of Diamond Bar, California 226 FY 2017/18 A Packet Pg. 552 8.2.b Pantera Park Walkway Lighting Replacement -Design, Project # 24917 Description Replacement of underground electrical, footings, light poles and fixtures for the pathway lighting around Pantera Park. This project will create the full engineering design plans and specs with construction to follow in FYI 8-19. Location Pantera Park Timeline Est. Cost Project Start Date July 2017 Completion Date June 2018 Park Dev. Fund $30,000 Total Budget $30,000 City of Diamond Bar, California 227 FY 2017/18 Ar Packet Pg. 553 8.2.6 Starshine Park Playground Surfacing Replacement and ADA Enhancements, Project # 601866-17 Description The rubberized surfacing of the playground will be replaced and associated ADA improvements will be made at Starshine Park. This project is proposed to be designed and constructed in FYI 7-18. City of Diamond Bar, California Location Starshine Park Timeline Est. Cost Project Start Date July 2017 Completion Date June 2018 CDBG $82,564 Total Budget $82,564 228 FY 2017/18 a Packet Pg. 554 8.2.b City Hall HVAC Replacement, Project # 25818 Description The Civic Center Building housing City Hall and the LA County Library has two original 90 -ton HVAC units. The existing system has been requiring supplemental maintenance and repairs in addition to the normal preventative maintenance. This project will replace both units with new modern HVAC system units. ism Est. Cost __ General Fund $400,000 Total Budget $400,000 Location City Hall Timeline Est. Cost Project Start Date July 2017 Completion Date June 2018 General Fund $400,000 Total Budget $400,000 City of Diamond Bar, California 229 FY 2017/18 A Packet Pg. 555 DBC Roof Replacement (Phase II), Project # 25618 Description The second phase of a four phase plan, this project will rehabilitate the entirety of the Diamond Bar Center's roof to ensure the longevity of the overall roof structure for an additional 20 years. UtV� 4pk ii 1� , ��i ,'�-� .,.fit;• ,k,,, ��t � ... ��., �., `�� _,� Location Diamond Bar Center 8.2.b A Timeline Est. Cost Project Start Date June 2017 Build. Fac. Maint. $100,000 Fund Total Budget $100,000 Completion Date July 2018 City of Diamond Bar, California 230 FY 2017/18 A Packet Pg. 556 8.2.6 City of Diamond Bar, California 231 FY 2017/18 A Packet Pg. 557 DEPARTMENT: DIVISION: ORGANIZATION #: Capital Project Capital Project 250 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Appropriated Fund Balance $ (71,560) $ 18,048 $ 18,048 $ 18,048 31814 Habitat Conservation Grant - 206,579 181,579 267,500 31820 Land & Conservation Grant 89,608 116,497 3,642 242,500 31821 Recreation Trails Grant 11,233 119,775 89,664 - 36950 Cost Reimb - Various Funds - 503,000 115,243 105,000 39001 Sale of Prop A 906,450 39001 Transfer in - General Fd 1,258,092 - - - 39001 Transfer in - General Fd Res - 2,643,376 301,419 2,101,811 39109 Transfer in - Measure M 672,576 39110 Transfer in - Measure R 630,373 1,322,821 722,821 1,337,000 391 1 1 Transfer in - Gas Tax 634,767 560,465 585,380 572,382 39112 Transfer in - Prop A - Trans - 760,155 579,253 170,000 39113 Transfer in - Prop C Transit 207,185 1,003,458 439,580 914,035 39114 Transfer in - MAP -21 1,455,643 7,721,103 - 8,324,859 39116 Transfer in - Traf Mit Fund 186,294 1,519,698 588,020 818,225 39117 Transfer in - Sewer Mit Fund - 109,000 - 109,000 39118 Transfer in - AB2766 13,747 325,958 168,314 228,970 39119 Transfer in - Trails Fd 117,497 12,524 - 73,901 39120 Transfer in - MTA Grants Fd 78,502 3,561,663 40,000 3,477,094 39121 Transfer in - Waste Hauler Fund 169,240 204,957 204,957 128,000 39122 Transfer in - Quimby - 507,117 310,182 274,560 39123 Transfer in - Prop A - SPks 308 365,219 365,219 - 39124 Transfer in - Park Developmt 72,166 197,964 88,215 55,000 39124 Transfer in - CDBG 8,507 362,801 12,874 338,564 39540 Transfer in - Build & Fac Maint - 137,500 157,500 100,000 TOTAL $ 4,861,602 $ 22,279,678 $ 4,971,910 $ 21,235,475 CAPITAL OUTLAY 5310-46415 Park & Rec Improvements $ 173,503 $ 1,992,431 $ 1,093,094 $ 1,453,124 5510-46411 Street Improvements 1,628,074 4,718,614 1,783,523 3,716,099 5510-46412 Traffic Mgt Improvements 58,747 3,448,408 904,797 2,729,150 5510-46413 Transportation Infrastructure 372,023 10,097,767 - 10,256,953 5510-46420 Misc. Capital Improvements 2,611,207 2,034,410 978,893 3,062,101 Total Capital Outlay $ 4,843,554 $ 22,291,630 $ 4,760,307 $ 21,217,427 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp $ 18,048 $ (11,952) $ 211,603 $ 18,048 Total Fund Balance Reserves $ 18,048 $ (11,952) $ 211,603 $ 18,048 DIVISION TOTAL $ 4,861,602 $ 22,279,678 $ 4,971,910 $ 21,235,475 City of Diamond Bar, California 231 FY 2017/18 A Packet Pg. 557 8.2.b DEBT SERVICE FUND OVERVIEW Packet Pg. 558 DEBT SERVICE FUND FUND TYPE: Debt Service FUNCTION: Debt Service FUND #: 370 FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. 8.2.6 City of Diamond Bar, California 233 FY 2017/18 A Packet Pg. 559 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ 4 $ 4 $ 4 $ — 36100 Investment Earnings 7 — — — 39001 Transfer from General Fund 846,649 857,141 856,902 859,406 TOTAL $ 846,660 $ 857,145 $ 856,906 $ 859,406 OTHER EXPENDITURES 4090-42128 Banking Charges $ 3,250 $ 3,500 $ 3,300 $ 3,500 4090-44010 Accounting & Auditing — 1,185 1,150 — 4090-47050 Bond Principal 365,000 385,000 385,000 420,000 4090-47100 Interest Expense 478,406 467,456 467,456 435,906 $ 846,656 $ 857,141 $ 856,906 $ 859,406 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp $ 4 $ 4 $ — $ — Total Fund Balance Reserves $ 4 $ 4 $ — $ — DIVISION TOTAL $ 846,660 $ 857,145 $ 856,906 $ 859,406 City of Diamond Bar, California 233 FY 2017/18 A Packet Pg. 559 8.2.b INTERNAL SERVICE FUND OVERVIEW Packet Pg. 560 SELF INSURANCE FUND FUND TYPE: Internal Scv FUNCTION: Self Insurance FUND #: 510 FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self -assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue 39001 Transfer in - General Fund TOTAL OTHER EXPENDITURES 4081-47200 Insurance Expenditures 4081-47210 Insurance Deposits Total Transfers FUND BALANCE RESERVES 25500 Fund Balance Reserve Total Fund Balance Res TOTAL City of Diamond Bar, California 8.2.6 235 FY 2017/18 A Packet Pg. 561 FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted $ 1,007,034 $ 1,002,281 $ 1,002,281 $ 1,000,000 6,378 8,000 8,500 8,500 412,204 441,316 436,501 538,950 $ 1,425,616 $ 1,451,597 $ 1,447,282 $ 1,547,450 $ 14,984 $ 21,600 $ 21,566 $ 21,600 408,351 425,716 425,716 525,850 $ 423,335 $ 447,316 $ 447,282 $ 547,450 $ 1,002,281 $ 1,004,281 $ 1,000,000 $ 1,000,000 $ 1,002,281 $ 1,004,281 $ 1,000,000 $ 1,000,000 $ 1,425,616 $ 1,447,282 $ 1,451,597 $ 1,547,450 235 FY 2017/18 A Packet Pg. 561 VEHICLE MAINTENANCE & REPLACEMENT FUND FUND TYPE: Internal Scv Equip Maint/ FUNCTION: Repl FUND #: 520 FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 15/16 Actual ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year $ 830,246 $ 36100 Investment Revenue 749,892 7,145 36950 Cost Reimbursement 9,000 39001 Transfer in - General Fd - TOTAL $ 846,391 $ OPERATING EXPENSE 4090-42310 Fuel - General Government $ 11,431 $ 4093-42310 Fuel - Pool Cars - 5310-42310 Fuel - Parks & Rec Admin 7,487 5333-42310 Fuel - DBC - 5230-42310 Fuel - Neighborhood Improv 1,244 5556-42310 Fuel - Parks & Facilities - 5554-42310 Fuel - Road Maintenance 5,110 4090-42203 Vehicle Maint - General Gov't 9,872 4093-42203 Vehicle Maint - Pool Cars - 5230-42203 Vehicle Maint - NI 190 5310-42203 Vehicle Maint - Parks & Rec Admin 15,420 5556-42203 Vehicle Maint -Parks & Facilities - 5554-42203 Vehicle Maint - Road Maint 3,935 4090-42215 Depreciation Expense 36,534 Total Operating Exense $ 91,223 $ CAPITAL OUTLAY 4090-46100 Auto Equipment Total Transfers FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res TOTAL City of Diamond Bar, California FY 16/17 Adjusted FY 16/17 Projected FY 17/18 Adopted 741,892 8,000 $ 741,892 8,000 $ 606,692 8,000 749,892 $ 749,892 $ 614,692 15,000 I off 10,000 2,000 11,500 2,000 n r nnn 85,500 $ $ 13,276 $ 55,200 $ $ 13,276 $ 55,200 $ $ 741,892 $ 609,192 $ $ 741,892 $ 609,192 $ 5,000 5,000 1,000 18,000 1,000 38,000 88,000 $ 17,000 500 2,000 10,000 8,000 10,000 2,500 11,000 4,000 40,000 105,000 55,200 $ 135,000 55,200 $ 135,000 606,692 $ 374,692 606,692 $ 374,692 $ 846,391 $ 749,892 $ 749,892 $ 614,692 236 FY 2017/18 A Packet Pg. 562 EQUIPMENT MAINTENANCE & REPLACEMENT FUND FUND TYPE: Internal Scv FUNCTION: Equip Maint/Rpl FUND #: 530 FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 15/16 Actual ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year $ 729,510 $ 36100 Investment Revenue 3,455 39001 Transfer in - General Fund 100,000 39001 Transfer in - Tech Reserve Fund FY 16/17 FY 16/17 Adjusted Projected 650,597 $ 5,000 147,400 650,597 $ 5,000 147,400 FY 17/18 Adopted 505,597 5,000 988,500 300,000 TOTAL $ 832,965 $ 802,997 $ 802,997 $ 1,799,097 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense $ 149,609 $ 135,000 $ 150,000 $ 150,000 Total Operating Exp $ 149,609 $ 135,000 $ 150,000 $ 150,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware $ 32,759 $ 134,400 $ 134,400 $ 288,500 46235 Computer Equip -Software - 13,000 13,000 1,000,000 46235 Comp Equip - Software C/O - Total Capital Outlay $ 32,759 $ 147,400 $ 147,400 $ 1,288,500 FUND BALANCE RESERVES 25500 Reserve $ 650,597 $ 520,597 $ 505,597 $ 360,597 Total Fund Balance Res. $ 650,597 $ 520,597 $ 505,597 $ 360,597 TOTAL $ 832,965 $ 802,997 $ 802,997 $ 1,799,097 City of Diamond Bar, California 237 FY 2017/18 A Packet Pg. 563 BUILDING FACILITY & MAINTENANCE FUND FUND TYPE: Internal Scv FUNCTION: Equip Replacemt FUND #: 540 FUND DESCRIPTION: This fund was established in FYI 2-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Unrestricted Fund Balance $ 379,892 $ 594,519 $ 594,519 $ 430,019 36100 Interest Income 4,579 8,000 8,000 8,000 36760 Solar Incentive Revenue 10,048 10,000 10,000 10,000 39001 Transfer In - General Fund 200,000 - - - TOTAL $ 594,519 $ 612,519 $ 612,519 $ 448,019 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense $ - $ - $ - $ - Total Operating Exp CAPITAL OUTLAY 4093-46410 Capital Improvements $ - $ 61,200 $ 25,000 $ 9,700 $ - $ 61,200 $ 25,000 $ 9,700 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund $ - $ 157,500 $ 157,500 $ 100,000 9915-49250 Transfer Out - CIP Fund Carryover - - - - Total Capital Outlay $ - $ 157,500 $ 157,500 $ 100,000 FUND BALANCE RESERVES 25500 Restricted Fund Balance $ - $ - $ - $ - 25500 Unrestricted Fund Balance 594,519 393,819 430,019 338,319 Total Fund Balance Res. $ 594,519 $ 393,819 $ 430,019 $ 338,319 TOTAL $ 594,519 $ 612,519 $ 612,519 $ 448,019 City of Diamond Bar, California 238 FY 2017/18 A Packet Pg. 564 FIDUCIARY FUND OVERVIEW 8.2.b Packet Pg. 565 OTHER POST EMPLOYMENT BENEFITS TRUST FUND TYPE: Fiduciary Funds FUNCTION: OPEB Trust FUND #: 620 FUND DESCRIPTION: This fund was established in accordance with the GASB Statement 43 for Post Employment Benefit Plans Other Than Pension Plans. $ FY 15/16 FY 16/17 FY 16/17 FY 17/18 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance $ — $ 74,868 $ 74,868 $ 161,868 36100 Interest Revenue — 500 2,000 1,000 39020 Contr from OPEB Resery 84,761 — 85,000 85,000 TOTAL $ 84,761 $ 75,368 $ 161,868 $ 247,868 OTHER EXPENDITURES 4090-40086 OPEB Expenditure $ 9,893 $ — $ — $ — Total Other Exp. $ 9,893 FUND BALANCE RESERVE 25500 Fund Balance Reserve $ 74,868 $ 75,368 $ 161,868 $ 247,868 Total Fund Balance Res. $ 74,868 $ 75,368 $ 161,868 $ 247,868 TOTAL $ 84,761 $ 161,868 $ 247,868 $ 75,368 City of Diamond Bar, California 240 FY 2017/18 A Packet Pg. 566 APPENDIX 8.2.b Packet Pg. 567 GLOSSARY 8.2.b City of Diamond Bar, California 242 FY 2017/18 A Packet Pg. 568 The set of records and procedures that are used to Accounting System record, classify, and report information of the financial status and operations of an entity. Appropriation Money set aside (by the legislative body) for a specific purpose. The calculated dollar amount that restricts the Appropriation Limit ability to receive and appropriate proceeds of taxes. The City's financial plan for the 12 month period Budget through June, which details spending priorities for the year and how the City will pay for them. Balanced Budget A budget in which sources of income (revenue) is equal to spending uses (expenditures). Beginning/Ending Unencumbered resources available in a fund from Fund Balance the prior/current year after payment of the prior/ current year expenses. Any improvement or acquisition of major facilities Capital Project with a useful life of at least five years such as roads, bridges, buildings, or land. Funds used to account for the purchase or Capital Improvement construction of major capital projects, which are Program (CIP) not financed by proprietary, special assessment or trust funds. Expenditures for the acquisition of capital assets. Capital Outlays Carry-over A quantity left over or held for future use. A method used to charge general fund overhead Cost Allocation costs to other funds such as an Internal Service Fund. Debt An obligation resulting from the borrowing of money or fro the purchase of goods and services. Debt Service Interest and principal payments on debt issued for major projects Department An organizational unit comprised of programs or divisions. Encumbrance A legal obligation to pay funds, an expenditure of which has not yet occurred. Expense A cost incurred for operations, maintenance, interest or other charges. City of Diamond Bar, California 242 FY 2017/18 A Packet Pg. 568 Fiscal Year Franchise Fees GLOSSARY A 12 -month accounting period that doesn't necessarily correspond to the calendar year. Diamond Bar's fiscal year starts on July 1 and in any given year and ends on June 30 of the following year. Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV/Verizon FIOS, Bus Benches, Street Sweeping and Waste Hauler. 8.2.b Fund A self -balancing set of accounts. General Fund A general fund typically is the chief operating fund of a government. Interfund Transfers Payments from one fund to another fund, primarily for work or services provided. A fund accounting for centralized services provided Internal Service Fund to various City departments where the cost is reimbursed. Operating Costs Estimated expenses that can be expected to occur. Revenue Sources of income that finance the operations of government. Restricted Fund The part of a fund that is legally limited to a specific Balance use. As a result of the Bradley -Burns Local Sales and Use Sales and Use Tax tax law, 1 % of the Sales & Use Tax is to be distributed to the City. A fund that collects revenues that are restricted by Special Revenue Funds the City, State or federal government as the method by which they may be spent. These revenues are received on a monthly basis Transient Occupancy from the hotels in the Clty. The hotels are required to Tax pay a 10% tax based on the amount of their room rental revenues. Unrestricted Fund The part of a fund not restricted for a specific use Balance and available for general use. City of Diamond Bar, California 243 FY 2017/18 A Packet Pg. 569 APPROPRIATION LIMIT CALCULATION 2017-2018 California Per Capita Income Change over Prior Year Population Change Change over Prior Year (County) Per Capita converted to a Ratio Population converted to a Ratio Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 2016-2017 Appropriations Limit 2017-2018 Appropriations Limit (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 3.690 0.57% 1.0369 1.0057 1.0428 42,563,150 $44,385,292 8.2.b City of Diamond Bar, California 244 FY 2017/18 A Packet Pg. 570 APPROPRIATION LIMIT CALCULATION 8.2.b 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 2017-18 Adjusted Base 44,385,292 City of Diamond Bar, California 245 FY 2017/18 A Packet Pg. 571 8.3 Agenda #: 8.3 Meeting Date: June 6, 2017 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: RESOLUTION 2017 -XX ADOPTING THE FY 2017-18 STATEMENT OF INVESTMENT RECOMMENDATION: Submitted for Council's review and approval is the FY 2017-18 Investment Policy and the accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City is allowed to invest its funds and the reporting requirements. The only change from the FY 2016-17 policy is to add back "Local Agency Obligations" and "Money Market Funds" which were inadvertently deleted last year. The FY 2017-18 Investment Policy was prepared in accordance with the provisions outlined in the California Municipal Treasurer's Association (CMTA) Investment Policy Certification Program. CMTA is solely focused on public agency treasury management in the State of California which lends itself more closely to the City's investment requirements and goals. It is the intention of staff to submit the attached policy to CMTA for certification of the Investment Policy after City Council adoption. PREPARED BY: AW Panr"a-Hoo�neyyw(911, Finan irector 6/612017 Packet Pg. 572 REVIEWED BY: Via-nw- . 11FA anna oneywell, Fin incLfDirector 5/3012017 Attachments: 1. 8.3.a Investment Policy 17.18 2. 8.3.b Investment Policy Reso 17.18 8.3 Packet Pg. 573 CITY OF DIAMOND BAR INVESTMENT POLICY— FY 2017-18 1.0 POLICY: This Statement is intended to provide guidelines for the prudent investment of the City of Diamond Bar's ("City") temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws, It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. � r - This investment policy applies to all financial assets of the City of Diamond Bar. The Policy applies to the following funds and is accounted for in the City's annual audited financial statements. A. General Fund B. Special Revenue Funds C. Debt Service Funds D. Capital Improvement Fund E. Internal Service Funds The City Treasurer (or Finance Director) authorized to make investment decisions on behalf of the City of Diamond Bar investing public funds pursuant to this policy are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, the City Treasurer or Finance Director is authorized to acquire investments as authorized by law. 4.0 INVESTMENT OBJECTIVES: The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53600, et. seq. 1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the City of Diamond Bar shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City of Diamond Bar will diversify its investments by investing funds among a variety of securities with independent returns. . The City will operate only in those investments that are considered very safe. 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets or local government investment pools which offer same-day liquidity for short-term funds. 3. Yield. The investment portfolio shall be designed with the objective of achieving a competitive market rate of return or yield, while taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to safety and liquidity. The core investments shall be Limited to low risk securities to be held to maturity with the following exceptions: A security with declining credit may be sold early to minimize loss of principal A security swap would improve the quality, yield or target duration of the portfolio. The liquidity needs of the portfolio require security to be sold. Authority to manage the City of Diamond Bar's investment program is derived from Section 2.16.210 of the City of Diamond Bar's Municipal Code which designates the City Manager to perform all duties associated with the legal function of the treasurer position. Management responsibility is hereby delegated to the City Treasurer who shall be responsible for all transactions undertaken and for establishing a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer. 6.0 ETHICS AND CONFLICTS OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to file annual disclosure statements as required for "public officials who manage public investments" (as defined and required by the Political Reform Act and related regulations, being Government Code Sections 81000 and the Fair Political Practices Commission [FPPC]). 2 7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The Treasurer (or Finance Director) will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. A determination should be made to insure that all approved broker/dealer firms and individuals covering the City of Diamond Bar are reputable and trustworthy. In addition, the broker/dealer firms should have the ability to meet all of their financial obligations in dealing with the City of Diamond Bar. The firms and individuals covering the City of Diamond Bar should be knowledgeable and experienced in Public Agency investing and the investment products involved. No public deposit shall be made except in a qualified public depository as established by State law. All financial institutions and broker/dealers who desire to conduct investment transactions with the City of Diamond Bar must supply the City Treasurer or the Finance Director with the following: audited financial statements, proof of NASD certification, trading resolution, proof of State of California registration, completed broker/dealer questionnaire, certification of having read the City of Diamond Bar's investment policy and depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or the Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Diamond Bar invests. List of Authorized Broker/Dealers Broker/Dealer Under Contract Since BOSC, Inc. September 2014 First Empire Securities March 2012 Great Pacific Securities September 2005 Time Value Investments August 2012 Wells Fargo Institutional Securities June 2005 Mutual Securities January 2016 The City's investments are governed by the California Government Code (CGC). Specific types of investments are defined in CGC 53635. Also, CGC 53635.2 permits the use of CGC 53601 investment instruments, therefore, both CGC 53601 et seq. and CGC 53635 et seq. are the governing sections pertaining to legal investments. Investments will only be made in authorized securities with a maturity date of five (5) years or less from the transaction settlement date. For the purpose of these investments, the compliance with the investment percentage(s), in regards to the total investment portfolio, shall be calculated on the date the investment is acquired. If the percentage is legally compliant on the date of purchase, then compliance with the law shall have been met. 3 Investment California Legal Requirements City of Diamond Bar Requirements Government Obligations: Authorized by CGC 53601(b), (f) U.S. Treasury and Agency Obligations (U.S. Treasury obligations are bills, notes 1. No limit on amount in the portfolio and bonds issued by and direct obligations of the U.S. Government. Agency obligations are notes and bonds of Federal agencies and government sponsored enterprises, although not direct obligations of the Treasury, they involve federal sponsorship or guarantees) Bankers Acceptances Authorized by CGC 53601(g) (A draft or bill of exchange accepted by a bank or trust company and brokered to 1. Not to exceed 180 days investors in a secondary market. Its 2. Not to exceed 40% of portfolio purpose is to facilitate trade and provide 3. Not to exceed 30% of portfolio if done liquidity to the import-export markets). with one bank. Commercial Paper Authorized by CGC 53601 (h), CGC (Short term, unsecured, promissory notes 53601.2 & CGC 53635 (a) issued by firms in the open market. These notes are generally backed by a bank 1. Not to exceed 270 days credit facility, guarantee/bond of indemnity 2, Not to exceed 25% of portfolio or some other support agreement. 3. No more than 10% of portfolio may be invested in a single issuer 4. Must be rated P-1 by Moody's Investors Service or A-1 by Standard and Poor's Medium Term Notes Authorized by CGC 53601 (k), CGC (Corporate notes, deposit notes and bank 53601.2 notes sold by an agent in the open market on a continually offered basis. These 1. Must have an minimum "A" rating notes are debt obligations generally 2. Not to exceed 30% of portfolio unsecured, although some issues come to 3. Not to exceed 5% of portfolio with single market on a collateralized or securitized issuer basis. Negotiable Certificates of Deposit Authorized by CGC 53601 (i), GCC 53638 (Issued by commercial banks and thrift institutions against funds deposited for 1. Not to exceed 30% portfolio specified periods of time and earn 2. All purchases must be from institutions specified or variable rates of interest. rated by a nationally recognized rating NCD's differ from other CD's because of organization as designated by the Security their increased liquidity as they are actively and Exchange Commission. traded on the secondary market. These deposits are uninsured and u ncol lateral ized promissory notes. 4 Certificates of Deposit Authorized by CGC 53635, 53635.2, (Unsecured, direct obligations of a U.S. 53635.8, 53636, 53637, 53638, 53641 bank or savings & loan association. Federal Deposit Insurance Corporation 1. Must not exceed 30% of portfolio (FDIC) coverage is provided for 2. Deposits in excess of the $250,000 government deposits, but limited to the first FDIC insured limit shall be collateralized at $250,000 on deposit on behalf of a given a level of 110% of market value of principal entity at a single financial institution. and accrued interest. California law requires that deposits of public funds shall be collateralized if not insured). Repurchase Agreement Authorized by CGC 53601 Q) (These are agreements between an investor (the pool) who agrees to purchase 1. Market value of the security must be securities and a seller (broker/dealer) who 102% or greater, and adjusted quarterly. commits to repurchase these securities at 2. The minimal market value of 102% can't a later date at the same price, plus be established by more than the next interest). business day. 3. Requires a signed Master Repurchase Agreement from the participating bank or broker/dealer. Local Agency Obligations Authorized by CGC 53601(a)(c)(d) (Bonds, notes warrants or other evidences of indebtedness of any local agency or by 1. Must comply with the financial a department, board or authority of any requirements pertaining to temporary local agency within the 50 United States). borrowing (TRANS, BANS, GANS) as shown in CGC 53820 — 53858. 2. Minimum credit requirement — Issuers must be at or above the following investment grade from one of these rating firms: Standard & Poors — Sp -1 or A; Fitch — F-1 or A; Moody's — MIG 1 or A Money Market Funds Authorized by CGC 53601 (1) Shares of beneficial interest issued by management companies. Shares 1. The pooled investments that comprise represent ownership of diversified portfolio these funds must comply with 53601 and securities, which are redeemable at their 53630 inclusive. net asset value). Local Agency Investment Fund (LAIF) Authorized by CGC 16429.1 (b) Provides high liquidity allowing deposits to be credited to the City's checking account 1. No more than 60% or $50 million within twenty-four (24) hours. State Pool whichever is less shall be invested in LAIF. funds are operated directly by the Office of the State Treasurer, who commingles state and local funds. Supranational United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter -American Bank. Authorized by CGC 53601 (q) 1. Maximum maturity of five years or less 2. Eligible for purchase and sale within the United States 3. "AX rated or better by an NRSRO 4. Not to exceed 30% of the portfolio 9.0 PROHIBITED AND RESTRICTED CATEGORIES OF INVESTMENTS The following investments are either prohibited by law or authorized by law and prohibited by the City Treasurer. Inverse Floaters Prohibited by CGC 53601.6 Range Notes Prohibited by CGC 53601.6 Mortgage Derived, Interest -only Strips Prohibited by CGC 53601.6 Zero "Strip") Coupons Prohibited by CGC 53601.6 Futures Market Allowable by CGC 53601.6 Prohibited by City Treasurer Options Market Allowable by CGC 53601.6 Prohibited by City Treasurer Priority Obligations Allowable by CGC 53601 (n) Prohibited by City Treasurer The securities held by the City of Diamond Bar must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 subsequent to the date of purchase the City Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the City Council major and critical incidences of noncompliance identified through the review of the portfolio. Should any investment listed in Section 8 exceed a percentage -of -portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer shall consider rebalancing the portfolio after evaluating the expected length of time that it will be imbalanced. ' Portfolio percentage limits are in place in order to ensure diversification of the City investment portfolio; a small temporary imbalance will not significantly impair that strategy. 11.0 COLLATERALIZATION Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The City Treasurer, at his/her discretion may waive the collateral 6 requirement for deposits up to the maximum dollar amount which are covered by the Federal Deposit Insurance Corporation, currently $250,000. 12.0 SAFEKEEPING AND CUSTODY All security transactions, including collateral for repurchase agreements, entered into by the City of Diamond Bar shall be conducted on a delivery versus payment (DVP) basis.. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. 13.0 MAXIMUM MATURITIES To the extent possible the City of Diamond Bar will attempt to match its investments with anticipated cash flow requirements. The prescribed method of the City of Diamond Bar shall be referred to as "layering" the investments. Monies not needed to cover immediate operating costs may be invested up to a five year maturity. 14.0 INTERNAL CONTROLS The City Treasurer and the Finance Director shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an independent, external auditor shall be conducted periodically to review internal controls, account activity and compliance with policies and procedures. W1011:14 as] ;4el le As required by California Government Code Section 53607, a monthly report of investments will be provided to the City Council. The required elements of this report are as follows: a) Type of investment b) Issuer c) Date of Maturity d ) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. 16.0 Investment Policy Adoption The City of Diamond Bar's investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council. 7 Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Glossary of Cash and Investment Management Terms Appendix C - Local Agency Investment Fund Description Itl APPENDIX A CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: ( ) ( ) 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: ( ) 5. Manager/Partner-in-Charge (attach resume): Name: 11111103 Telephone: ( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( ) ( ) 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No 9 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): CMO's Bank CD's S&LCD's Repos Reverse Repos Other (specify): 11. References --Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone ( ) ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 10 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21 . Does your firm offer investment training to your clients? _Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. `CERTIFICATION` I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Title Countersignature* Title Date Date Company president or person in charge of government securities operations. 12 Appendix B Glossary of Cash and Investment ManaLyement Terms Accrued Interest. Interest earned but which has not yet been paid or received Agency. See "Federal Agency Securities." Ask Price. Price at which a broker/dealer offers to sell a security to an investor. Also known as "offered price." Asset Backed Securities (ABS). A fixed-income security backed by notes or receivables against assets other than real estate. Generally issued by special purpose companies that "own" the assets and issue the ABS. Examples include securities backed by auto loans, credit card receivables, home equity loans, manufactured housing loans, farm equipment loans and aircraft leases. Average Life. The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and accepted by a bank. Frequently used to finance shipping of international goods. Used as a short-term credit instrument, bankers' acceptances are traded at a discount from face value as a money market instrument in the secondary market on the basis of the credit quality of the guaranteeing bank. Basis Point. One hundredth of one percent, or 0.01%. Thus 1 % equals 100 basis points. Bearer Security. A security whose ownership is determined by the holder of the physical security. Typically, there is no registration on the issuer's books. Title to bearer securities is transferred by delivery of the physical security or certificate. Also known as "physical securities." Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills program, a short- term debt securities issuance program to supplement its existing discount note program. The program includes a schedule of larger, weekly issues in three- and six-month maturities and biweekly issues in one-year for Benchmark Bills. Each issue is brought to market via a Dutch (single price) auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and accepts both competitive and non-competitive bids through a web based auction system. This program is in addition to the variety of other discount note maturities, with rates posted on a daily basis, which FNMA offers. FNMA's Benchmark Bills are unsecured general obligations that are issued in book- entry form through the Federal Reserve Banks. There are no periodic payments of interest on Benchmark Bills, which are sold at a discount from the principal amount and payable at par at maturity. Issues under the Benchmark program constitute the same credit standing as other FNMA discount notes; they simply add organization and liquidity to the short- term Agency discount note market. BenchmarkNotes[Bonds: Benchmark Notes and Bonds area series of FNMA "bullet" maturities (non -callable) issued according to a pre -announced calendar. Under its Benchmark Notes/Bonds program, 2, 3, 5, 10 and 30- year maturities are issued each quarter. Each Benchmark Notes new 13 issue has a minimum size of $4 billion, 30- year new issues having a minimum size of $1 billion, with re -openings based on investor demand to further enhance liquidity. The amount of non -callable issuance has allowed FNMA to build a yield curve in Benchmark Notes and Bonds in maturities ranging from 2 to 30 years. The liquidity emanating from these large size issues has facilitated favorable financing opportunities through the development of a liquid overnight and term repo market. Issues under the Benchmark program constitute the same credit standing as other FNMA issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Benchmark. A market index used as a comparative basis for measuring the performance of an investment portfolio. A performance benchmark should represent a close correlation to investment guidelines, risk tolerance and duration of the actual portfolio's investments. Bid Price. Price at which a broker/dealer offers to purchase a security from an investor. Bond Market Association (BMA). The bond market trade association representing the largest securities markets in the world. In addition to publishing a Master Repurchase Agreement, widely accepted as the industry standard document for Repurchase Agreements, the BMA also recommends bond market closures and early closes due to holidays. Bond. Financial obligation for which the issuer promises to pay the bondholder (the purchaser or owner of the bond) a specified stream of future cash flows, including periodic interest payments and a principal. repayment. Book Entry Securities. Securities that are recorded in a customer's account electronically through one of the financial markets electronic delivery and custody systems, such as the Fed Securities wire, DTC and PTC (as opposed to bearer or physical securities). The trend is toward a certificate -free society in order to cut down on paperwork and to diminish investors" concerns about the certificates themselves. The vast majority of securities are now book entry securities. Book Value. The value at which a debt security is reflected on the holder's records at any point in time. Book value is also called "amortized cost" as it represents the original cost of an investment adjusted for amortization of premium or accretion of discount. Also called "carrying value." Book value can vary over time as an investment approaches maturity and differs from "market value" in that it is not affected by changes in market interest rates. Broker/Dealer. A person or firm transacting securities business with customers. A "broker" acts as an agent between buyers and sellers, and receives a commission for these services. A "dealer" buys and sells financial assets from its own portfolio. A dealer takes risk by owning inventory of securities, whereas a broker merely matches up buyers and sellers. See also "Primary Dealer." Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are non -callable. California Local Agency Bonds: Bonds that are issued by a California county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. Call Date. Date at which a call option may be or is exercised 14 Call Option. The right, but not the obligation, of an issuer of a security to redeem a security at a specified value and at a specified date or dates prior to its stated maturity date. Most fixed- income calls are a par, but can be at any previously established price. Securities issued with a call provision typically carry a higher yield than similar securities issued without a call feature. There are three primary types of call options (1) European - one-time calls, (2) Bermudan - periodically on a predetermined schedule (quarterly, semi-annual, annual), and (3) American - continuously callable at any time on or after the call date. There is usually a notice period of at least 5 business days prior to a call date. Callable Bonds/Notes. Securities, which contain an imbedded call option giving the issuer, the right to redeem the securities prior to maturity at a predetermined price and time. Certificate of Deposit (CD). Bank obligation issued by a financial institution generally offering a fixed rate of return (coupon) for a specified period of time (maturity). Can be as long as 10 years to maturity, but most CDs purchased by public agencies are one year and under. Collateral. Investment securities or other property that a borrower pledges to secure repayment of a loan, secure deposits of public monies, or provide security for a repurchase agreement. Collateralization. Process by which a borrower pledges securities, property, or other deposits for securing the repayment of a loan and/or security. Collateralized Mortgage Obligation (CMO). A security that pools together mortgages and separates them into short, medium, and long-term positions (called tranches). Tranches are set up to pay different rates of interest depending upon their maturity. Interest payments are usually paid monthly. In "plain vanilla" CMOs, principal is not paid on a tranche until all shorter tranches have been paid off. This system provides interest and principal in a more predictable manner. A single pool of mortgages can be carved up into numerous tranches each with its own payment and risk characteristics. Commercial Paper. Short term unsecured promissory note issued by a company or financial institution. Issued at a discount and matures for par or face value. Usually a maximum maturity of 270 days, and given a short-term debt rating by one or more NRSROs. Convexity. A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Corporate Note. A debt instrument issued by a corporation with a maturity of greater than one year and less than ten years. Counterparty. The other parry in a two party financial transaction. "Counterparty risk" refers to the risk that the other party, to a transaction, will fail in its related obligations. For example, the bank or broker/dealer in a repurchase agreement. Coupon Rate. Annual rate of interest on a debt security, expressed as a percentage of the bond's face value. Current Yield. Annual rate of return on a bond based on its price. Calculated as (coupon rate / price), but does not accurately reflect a bond's true yield level. 15 Custody. Safekeeping services offered by a bank, financial institution or trust company, referred to as the "custodian." Service normally includes the holding and reporting of the customer's securities, the collection and disbursement of income, securities settlement and market values. Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP). Settlement procedure in which securities are delivered versus payment of cash, but only after cash has been received. Most security transactions, including those through the Fed Securities Wire system and DTC, are done DVP as a protection for both the buyer and seller of securities. Depository Trust Company (DTC). A firm through which members can use a computer to arrange for securities to be delivered to other members without physical delivery of certificates. A member of the Federal Reserve System and owned mostly by the New York Stock Exchange, the Depository Trust Company uses computerized debit and credit entries. Most corporate securities, commercial paper, CDs and BAs clear through DTC. Derivatives. For hedging purposes, common derivatives are options, futures, swaps and swaptions. All Collateralized Mortgage Obligations ("CMOs") are derivatives. (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Derivative Security. Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Designated Bond. FFCB's regularly issued, liquid, non-callable securities that generally have a 2 or 3 year original maturity. New issues of Designated Bonds are $1 billion or larger. Re- openings of existing Designated Bond issues are generally a minimum of $100 million. Designated Bonds are offered through a syndicate of two to six dealers. Twice each month the Funding Corporation announces its intention to issue a new Designated Bond, reopen an existing issue, or to not issue or reopen a Designated Bond. Issues under the Designated Bond program constitute the same credit standing as other FFCB issues; they simply add organization and liquidity to the intermediate-'and long-term Agency market. Discount Notes. Unsecured general obligations issued by Federal Agencies at a discount. Discount notes mature at par and can range in maturity from overnight to one year. Very large primary (new issue) and secondary markets. Discount Rate. Rate charged by the system of Federal Reserve Banks on overnight loans to member banks. Changes to this rate are administered by the Federal Reserve and closely mirror changes to the "fed funds rate." Discount Securities. Non-interest bearing money market instruments that are issued at discount and redeemed at maturity for full face value. Examples include: U.S. Treasury Bills, Federal Agency Discount Notes, Bankers' Acceptances and Commercial Paper. Discount. The amount by which a bond or other financial instrument sells below its face 16 value. See also 'Premium." Diversification. Dividing investment funds among a variety of security types, maturities, industries and issuers offering potentially independent returns. Dollar Price. A bond's cost expressed as a percentage of its face value. For example, a bond quoted at a dollar price of 95 '/2, would have a principal cost of $955 per $1,000 of face value. Duff & Phelps. One of several NRSROs that provide credit ratings on corporate and bank debt issues. Duration. The weighted average maturity of a security's or portfolio's cash flows, where the present values of the cash flows serve as the weights. The greater the duration of a security/portfolio, the greater its percentage price volatility with respect to changes in interest rates. Used as a measure of risk and a key tool for managing a portfolio versus a benchmark and for hedging risk. There are also different kinds of duration used for different purposes (e.g. MacAuley Duration, Modified Duration). Fannie Mae. See 'Federal National Mortgage Association." Fed Money Wire. A computerized communications system that connects the Federal Reserve System with its member banks, certain U. S. Treasury offices, and the Washington D.C. office of the Commodity Credit Corporation. The Fed Money Wire is the book entry system used to transfer cash balances between banks for themselves and for customer accounts. Fed Securities Wire. A computerized communications system that facilitates book entry transfer of securities between banks, brokers and customer accounts, used primarily for settlement of U.S. Treasury and Federal Agency securities. Fed. See "Federal Reserve System." Federal Agency Security. A debt instrument issued by one of the Federal Agencies, Federal Agencies are considered second in credit quality and liquidity only to U.S. Treasuries. Federal Agency. Government sponsored/owned entity created by the U.S. Congress, generally for the purpose of acting as a financial intermediary by borrowing in the marketplace and directing proceeds to specific areas of the economy considered to otherwise have restricted access to credit markets. The largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and TVA. Federal Deposit Insurance Corporation (FDIC). Federal agency that insures deposits at commercial banks, currently to a limit of $250,000 per depositor per bank. Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system that is a network of cooperatively -owned lending institutions that provides credit services to farmers, agricultural cooperatives and rural utilities. The FFCBs act as financial intermediaries that borrow money in the capital markets and use the proceeds to make loans and provide other assistance to farmers and farm -affiliated businesses. Consists of the consolidated operations of the Banks for Cooperatives, Federal Intermediate Credit Banks, and Federal Land Banks. Frequent issuer of discount notes, agency notes and callable agency securities. FFCB debt is not an obligation of, nor is it guaranteed by 17 the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and agricultural industry. Also issues notes under its "designated note" program. Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by depository institutions in excess of current reserve requirements, and frequently loaned or borrowed on an overnight basis between depository institutions. Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository institution lending Federal Funds to another depository institution. The Federal Reserve influences this rate by establishing a "target" Fed Funds rate associated with the Fed's management of monetary policy. Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system, consisting of wholesale banks (currently twelve district banks) owned by their member banks, which provides correspondent banking services and credit to various financial institutions, financed by the issuance of securities. The principal purpose of the FHLB is to add liquidity to the mortgage markets. Although FHLB does not directly fund mortgages, it provides a stable supply of credit to thrift institutions that make new mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes and callable agency securities. Also issues notes under its "global note" and "TAP" programs. Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides stability and assistance to the secondary market for home mortgages by purchasing first mortgages and participation interests financed by the sale of debt and guaranteed mortgage backed securities. FFILMC debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its "reference note" program. Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides liquidity to the residential mortgage market by purchasing mortgage loans from lenders, financed by the issuance of debt securities and MBS (pools of mortgages packaged together as a security). FNMA debt is not an obligation of, nor is it guaranteed by the U.S, government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its "benchmark note" program. Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve Systern. Federal Reserve System (the Fed). The independent central bank system of the United States that establishes and conducts the nation's monetary policy. This is accomplished in three major ways: (1) raising or lowering bank reserve requirements, (2) raising or lowering the target Fed Funds Rate and Discount Rate, and (3) in open market operations by buying and selling government securities. The Federal Reserve System is made up of twelve Federal Reserve District Banks, their branches, and many national and state banks throughout the nation. It is headed by the seven member Board of Governors known as the "Federal Reserve Board" and headed by its Chairman. Financial Industry Regulatory Authority, Inc (F1NRA). A private corporation that acts as a self-regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD). Though sometimes mistaken for a government agency, it is a non-governmental organization that performs financial regulation of member brokerage firms and exchange markets. The government also has a regulatory arm for investments, the Securities and Exchange Commission. Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust agreement with a corporation or municipality, in the capacity of general treasurer. The agent performs such duties as malting coupon payments, paying rents, redeeming bonds, and handling taxes relating to the issuance of bonds. Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Floating Rate Security (FRN or "floater"). A bond with an interest rate that is adjusted according to changes in an interest rate or index. Differs from variable-rate debt in that the changes to the rate take place immediately when the index changes, rather than on a predetermined schedule. See also "Variable Rate Security." Freddie Mac. See 'Federal Home Loan Mortgage Corporation" Ginnie Mae. See "Government National Mortgage Association" Global Notes: Notes designed to qualify for immediate trading in both the domestic U.S. capital market and in foreign markets around the globe. Usually large issues that are sold to investors worldwide and therefore have excellent liquidity. Despite their global sales, global notes sold in the U.S. are typically denominated in U.S. dollars. Government National Mortgage Association (GNMA or "-Ginnie Mae"). One of the large Federal Agencies. Government-owned Federal Agency that acquires, packages, and resells mortgages and mortgage purchase commitments in the form of mortgage-backed securities. Largest issuer of mortgage pass-through securities. GNMA debt is guaranteed by the full faith and credit of the U.S. government (one of the few agencies that is actually full faith and credit of the U.S.). Government Securities. An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, Bonds, and SLGS." Government Sponsored Enterprise (GSE). Privately owned entity subject to federal regulation and supervision, created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy such as students, farmers, and homeowners. GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government. For this reason, these securities will offer a yield premium over U.S. Treasuries. Some consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs include: 19 FHLB, FHLMC, FNMA and SLMA Government Sponsored Enterprise Security. A security issued by a Government Sponsored Enterprise. Considered Federal Agency Securities. Index. A compilation of statistical data that tracks changes in the economy or in financial markets. Interest -Only (10) STRIP. A security based solely on the interest payments from the bond. After the principal has been repaid, interest payments stop and the value of the security falls to nothing. Therefore, IOs are considered risky investments. Usually associated with mortgage- backed securities. Internal Controls. An internal control structure ensures that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book -entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third -party custodian - The designated official should ensure that an agreement will be entered into and will address the following points:controls, security provisions, and responsibilities of each party making and receiving wire transfers. 20 Inverse Floater. A floating rate security structured in such a way that it reacts inversely to the direction of interest rates. Considered risky as their value moves in the opposite direction of normal fixed-income investments and whose interest rate can fall to zero. Investment Advisor. A company that provides professional advice managing portfolios, investment recommendations and/or research in exchange for a management fee. Investment Adviser Act of 1940. Federal legislation that sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Grade. Bonds considered suitable for preservation of invested capital; bonds rated a minimum of Baa3 by Moody's, BBB- by Standard & Poor's, or BBB- by Fitch. Although "BBB" rated bonds are considered investment grade, most public agencies cannot invest in securities rated below "A." Liquidity. Relative ease of converting an asset into cash without significant loss of value. Also, a relative measure of cash and near -cash items in a portfolio of assets. Also, a term describing the marketability of a money market security correlating to the narrowness of the spread between the bid and ask prices. Local Agency Investment Fund (LAIF): A voluntary investment fund open to state and local government entities and certain non-profit organizations in California in which organization pools their funds for investment. LAIF is managed by the State Treasurer's Office. Long -Term Core Investment Program. Funds that are not needed within a one year period. Market Value. The fair market value of a security or commodity. The price at which a willing buyer and seller would pay for a security. Mark -to -market. Adjusting the value of an asset to its market value, reflecting in the process unrealized gains or losses. Master Repurchase Agreement. A widely accepted standard agreement form published by the Bond Market Association (BMA) that is used to govern and document Repurchase Agreements and protect the interest of parties in a repo transaction. Maturity Date. Date on which principal payment of a financial obligation is to be paid. Medium Term Notes (MTN's). Used frequently to refer to corporate notes of medium maturity (5 -years and under). Technically, any debt security issued by a corporate or depository institution with a maturity from 1 to 10 years and issued under an MTN shelf registration. Usually issued in smaller issues with varying coupons and maturities, and underwritten by a variety of broker/dealers (as opposed to large corporate deals issued and underwritten all at once in large size and with a fixed coupon and maturity). Money Market. The market in which short-term debt instruments (bills, commercial paper, bankers' acceptance, etc.) are issued and traded. Money Market Mutual Fund (MMT). A type of mutual fund that invests solely in money 21 market instruments, such as: U.S. Treasury bills, commercial paper, bankers' acceptances, and repurchase agreements. Money market mutual funds are registered with the SEC under the Investment Company Act of 1940 and are subject "rude 2a-7" which significantly limits average maturity and credit quality of holdings. MMF's are managed to maintain a stable net asset value (NAV) of $1.00. Many MMFs carry ratings by a NRSRO. Moody's Investors Service. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Mortgage Backed Securities (MBS). Mortgage-backed securities represent an ownership interest in a pool of mortgage loans made by financial institutions, such as savings and loans, commercial banks, or mortgage companies, to finance the borrower's purchase of a home or other real estate. The majority of MBS are issued and/or guaranteed by GNMA, FNMA and FHLMC. There are a variety of MBS structures, some of which can be very risky and complicated. All MBS have reinvestment risk as actual principal and interest payments are dependent on the payment of the underlying mortgages which can be prepaid by mortgage holders to refinance and lower rates or simply because the underlying property was sold. Mortgage Pass -Through Securities. A pool of residential mortgage loans with the monthly interest and principal distributed to investors on a pro -rata basis. Largest issuer is GNMA. Municipal Note/Bond. A debt instrument issued by a state or local government unit or public agency. The vast majority of municipals are exempt from state and federal income tax, although some non-qualified issues are taxable. Mutual Fund. Portfolio of securities professionally managed by a registered investment company that issues shares to investors. Many different types of mutual funds exist (bond, equity, money fund); all except money market funds operate on a variable net asset value (NAV). Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs ($100,000 and larger) that are issued in bearer form and can be traded in the secondary market. Net Asset Value. The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) NRSRO. A "Nationally Recognized Statistical Rating Organization." A designated rating organization that the SEC has deemed a strong national presence in the U.S. NRSROs provide credit ratings on corporate and bank debt issues. Only ratings of a NRSRO may be used for the regulatory purposes of rating. Includes Moody's, S&P, Fitch and Duff & Phelps. Offered Price. See also "Ask Price." Open Market Operations. Federal Reserve monetary policy tactic entailing the purchase or sale of government securities in the open market by the Federal Reserve System from and to primary dealers in order to influence the money supply, credit conditions, and interest rates. 22 Par Value. Face value, stated value or maturity value of a security. Physical Delivery. Delivery of readily available underlying assets at contract maturity Portfolio. Collection of securities and investments held by an investor. Premium. The amount by which a bond or other financial instrument sells above its face value. See also "Discount." Primary Dealer. Any of a group of designated government securities dealers designated by to the Federal Reserve Bank of New York. Primary dealers can buy and sell government securities directly with the Fed. Primary dealers also submit daily reports of market activity and security positions held to the Fed and are subject to its informal oversight. Primary dealers are considered the largest players in the U.S. Treasury securities market. Prime Paper. Commercial paper of high quality. Highest rated paper is A -1+/A-1 by S&P and P-1 by Moody's. Principal. Face value of a financial instrument on which interest accrues. May be less than par value if some principal has been repaid or retired. For a transaction, principal is par value times price and includes any premium or discount. Prudent Investor Standard. Standard that requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. More stringent than the "prudent person" standard as it implies a level of knowledge commensurate with the responsibility at hand. Range Note. A type of structured note that accrues interest daily at a set coupon rate that is tied to an index. Most range notes have two coupon levels; a higher accrual rate for the period the index is within a designated range, the lower accrual rate for the period that the index falls outside the designated range. This lower rate may be zero and may result in zero earnings. Rate of Return. Amount of income received from an investment, expressed as a percentage of the amount invested. Realized Gains (Losses). The difference between the sale price of an investment and its book value. Gains/losses are "realized" when the security is actually sold, as compared to "unrealized" gains/losses which are based on current market value. See "Unrealized Gains (Losses)." Reference Bills: FHLMC's short-term debt program created to supplement its existing discount note program by offering issues from one month through one year, auctioned on a weekly or on an alternating four-week basis (depending upon maturity) offered in sizeable volumes ($1 billion and up) on a cycle of regular, standardized issuance. Globally sponsored and distributed, 23 Reference Bill issues are intended to encourage active trading and market-making and facilitate the development of a term repo market. The program was designed to offer predictable supply, pricing transparency and liquidity, thereby providing alternatives to U.S. Treasury bills. FHLMC's Reference Bills are unsecured general corporate obligations. This program supplements the corporation's existing discount note program. Issues under the Reference program constitute the same credit standing as other FHLMC discount notes; they simply add organization and liquidity to the short-term Agency discount note market. Reference Notes: FHLMC's intermediate-term debt program with issuances of 2, 3, 5, 10 and 30 - year maturities. Initial issuances range from $2 - $6 billion with re -openings ranging $1 - $4 billion. The notes are high-quality bullet structures securities that pay interest semiannually. Issues under the Reference program constitute the same credit standing as other FHLMC notes; they simply add organization and liquidity to the intermediate- and long-term Agency market. Repurchase Agreement (Repo). A short-term investment vehicle where an investor agrees to buy securities from a counterparty and simultaneously agrees to resell the securities back to the counterparty at an agreed upon time and for an agreed upon price. The difference between the purchase price and the sale price represents interest earned on the agreement. In effect, it represents a collateralized loan to the investor, where the securities are the collateral. Can be DVP, where securities are delivered to the investor's custodial bank, or "tri -party" where the securities are delivered to a third party intermediary. Any type of security can be used as "collateral," but only some types provide the investor with special bankruptcy protection under the law. Repos should be undertaken only when an appropriate BMA approved master repurchase agreement is in place. Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view of the original seller of securities. Used by dealers to finance their inventory of securities by essentially borrowing at short-term rates. Can also be used to leverage a portfolio and in this sense, can be considered risky if used improperly. i Safekeeping. Service offered for a fee, usually by financial institutions, for the holding of securities and other valuables. Safekeeping is a component of custody services. Secondary Market. Markets for the purchase and sale of any previously issued financial instrument. Securities Lending. An arrangement between and investor and a custody bank that allows the custody bank to "loan" the investors investment holdings, reinvest the proceeds in permitted investments, and shares any profits with the investor. Should be governed by a securities lending agreement. Can increase the risk of a portfolio in that the investor takes on the default risk on the reinvestment at the discretion of the custodian. Sinking Fund. A separate accumulation of cash or investments (including earnings on investments) in a fund in accordance with the terms of a trust agreement or indenture, funded by periodic deposits by the issuer (or other entity responsible for debt service), for the purpose of assuring timely availability of moneys for payment of debt service. Usually used in connection with term bonds. 24 Spread. The difference between the price of a security and similar maturity U.S. Treasury investments, expressed in percentage terms or basis points. A spread can also be the absolute difference in yield between two securities. The securities can be in different markets or within the same securities market between different credits, sectors, or other relevant factors. Standard & Poor's. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. STRIPS (Separate Trading of Registered Interest and Principal of Securities). Acronym applied to U.S. Treasury securities that have had their coupons and principal repayments separated into individual zero-coupon Treasury securities. The same technique and "strips" description can be applied to non -Treasury securities (e.g. FNMA strips). Structured Notes. Notes that have imbedded into their structure options such as step-up coupons or derivative- based returns. Supranational Debt. The debt of an international or multi -lateral financial agency used to finance economic and infrastructure development, environmental protection, poverty reduction and renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO's as these entities are well -capitalized, have significant capital commitments from a diverse capital base, conservative lending and risk management practices and strong supervision. Swap. Trading one asset for another TAP Notes: Federal Agency notes issued under the FHLB TAP program. Launched in 6/99 as a refinement to the FHLB bullet bond auction process. In a break from the FHLB's traditional practice of bringing numerous small issues to market with similar maturities, the TAP Issue Program uses the four most common maturities and reopens them up regularly through a competitive auction. These maturities (2, 3, 5 and 10 year) will remain open for the calendar quarter, after which they will be closed and a new series of TAP issues will be opened to replace them. This reduces the number of separate bullet bonds issued, but generates enhanced awareness and liquidity in the marketplace through increased issue size and secondary market volume. Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly owned corporation of the United States government that was established in 1933 to develop the resources of the Tennessee Valley region in order to strengthen the regional and national economy and the national defense. Power operations are separated from non -power operations. TVA securities represent obligations of TVA, payable solely from TVA's net power proceeds, and are neither obligations of nor guaranteed by the United States. TVA is currently authorized to issue debt up to $30 billion. Under this authorization, TVA may also obtain advances from the U.S. Treasury of up to $150 million. Frequent issuer of discount notes, agency notes and callable agency securities. Total Return. Investment performance measured over a period of time that includes coupon interest, interest on interest, and both realized and unrealized gains or losses. Total return includes, therefore, any market value appreciation/depreciation on investments held at period end. Treasuries. Collective term used to describe debt instruments backed by the U.S. Government and issued through the U.S. Department of the Treasury. Includes Treasury bills, 25 Treasury notes, and Treasury bonds. Also a benchmark term used as a basis by which the yields of non -Treasury securities are compared (e.g., "trading at 50 basis points over Treasuries"). Treasury Bills (T -Bills). Short-term direct obligations of the United States Government issued with an original term of one year or less. Treasury bills are sold at a discount from face value and do not pay interest before maturity. The difference between the purchase price of the bill and the maturity value is the interest earned on the bill. Currently, the U.S. Treasury issues 4 - week, 13 -week and 26 -week T -Bills Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S. Government and issued with maturities of ten years and longer by the U.S. Department of the Treasury. The Treasury stopped issuing Treasury Bonds in August 2001. Treasury Dotes. Intermediate interest-bearing debt securities backed by the U.S. Government and issued with maturities ranging from one to ten years by the U.S. Department of the Treasury. The Treasury currently issues 2 -year, 5 -year and 10 -year Treasury Notes. Trustee. A bank designated by an issuer of securities as the custodian of funds and official representative of bondholders. Trustees are appointed to insure compliance with the bond documents and to represent bondholders in enforcing their contract with the issuer. Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net capital ratio (ratio of indebtedness to net Liquid capital) of member firms and non-member broker/dealers. Unrealized Gains (Losses). The difference between the market value of an investment and its book value. Gains/losses are "realized" when the security is actually sold, as compared to "unrealized" gains/losses which are based on current market value. See also "Realized Gains (Losses)." Variable -Rate Security. A bond that bears interest at a rate that varies over time based on a specified schedule of adjustment (e.g., daily, weekly, monthly, semi-annually or annually). See also "Floating Rate Note." Weighted Average Maturity (or just "Average Maturity"). The average maturity of all securities and investments of a portfolio, determined by multiplying the par or principal value of each security or investment by its maturity (days or years), summing the products, and dividing the sum by the total principal value of the portfolio. A simple measure of risk of a fixed-income portfolio. Weighted Average Maturity to Call. The average maturity of all securities and investments of a portfolio, adjusted to substitute the first call date per security for maturity date for those securities with call provisions. Yield Curve. A graphic depiction of yields on like securities in relation to remaining maturities spread over a time line. The traditional yield curve depicts yields on U.S. Treasuries, although yield curves exist for Federal Agencies and various credit quality corporates as well. Yield curves can be positively sloped (normal) where longer-term investments have higher yields, or "inverted" (uncommon) where longer-term investments have lower yields than shorter ones. 26 Yield to Call (YTC). Same as "Yield to Maturity," except the return is measured to the first call date rather than the maturity date. Yield to call can be significantly higher or lower than a security's yield to maturity. Yield to Maturity (YTM). Calculated return on an investment, assuming all cash flows from the security are reinvested at the same original yield. Can be higher or lower than the coupon rate depending on market rates and whether the security was purchased at a premium or discount. There are different conventions for calculating YTM for various types of securities. Yield. There are numerous methods of yield determination. In this glossary, see also "Current Yield," "Yield Curve," "Yield to Call" and "Yield to Maturity." Appendix C ProgramDescription The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer John Chiang's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. 27 Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,447 participants and $23.0 billion at the end of May 2017. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www.treasurer.ca.gov/pmia-laif 28 • WHEREAS, it is the City's policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. SECTION 1. That the City Council of the City of Diamond Bar adopts the attached Statement of Investment Policy (Exhibit A). PASSED, APPROVED AND ADOPTED THIS 6th Day of June, 2017. Jimmy Lin, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk 71=7 Agenda #: 8.4 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager 8.4 AGENDA REPORT TITLE: RESOLUTION NO. 2017 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITIONS 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-2018 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE 0*ole]►yilLy, 14011m7-AIIs] ►A Adopt. FINANCIAL IMPACT: There is no financial impact, since the City's total appropriations subject to limitation is $35,050,383 which falls below the Gann limit of $44,385,292 for fiscal year 2017-18. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: • Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of change in the City's nonresidential new construction valuation and the change in the County or City population. Packet Pg. 610 DISCUSSION: The recommended factor to compute the appropriation limit is based the growth factor of change in the County population change over the prior year and the change in the California per capital income over the prior year. By using this factor the City will have an appropriation limit of $44,385,292 for Fiscal Year 2017-2018. PREPARED BY: ,efa.elrw.A—IFAIT ��� � �,�1 �1�,lIIIR1��11. �a�1i1�1Rf11G.111 6/6/2017 REVIEWED BY: Panr"a-Honevywill, Fin nqfUrector 5/30/2017 Attachments: 1. 8.4.a Appropriation Limit Resolution - FY2018 2. 8.4.b Appropriation Limit Worksheet - FY2018 8.4 Packet Pg. 611 8�4,a RESOLUTION NO. 2017 - XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017- 2018 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2017-2018 for the City of Diamond Bar. Packet Pg. 612 8.4.a NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2017-2018 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of the County population change over the prior year and the change in the California per capita income as the annual adjustment growth factor for use in calculating the Fiscal Year 2017-2018 Appropriations Limit, Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902,6 of the California Government Code is $44,385,292 for fiscal year 2017-2018. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2017-XXXX PASSED, APPROVED AND ADOPTED this Jimmy Lin, Mayor day of , 2017. Packet Pg. 613 8.4.a I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the AYES: NOES: ABSENT: ABSTAINED: day of COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: , 2017, by the following vote: Tommye Cribbins, City Clerk City of Diamond Bar Packet Pg. 614 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (1) 2017-2018 California Per Capita Income 3.69% % Change over Prior Year Population Change 0.26% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0369 Population converted to a Ratio 1.0026 Calculation of Growth Factor 1.0396 (Growth Factor = Per Capita Ratio x Population Ratio) 2016-2017 Appropriations Limit 42,563,150 2017-2018 Appropriations Limit $44,248,478 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (2) 2017-2018 California Per Capita Income % Change over Prior Year Population Change % Change over Prior Year (County) Per Capita converted to a Ratio Population converted to a Ratio Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 3.69% 0.57% 1.0369 1.0057 1.0428 2016-2017 Appropriations Limit 42,563,150 ... .............. . 2017-2018 Appropriations Limit $44,385,292 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 8.4.b Packet Pg. 615 CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (3) 2017-2018 % Change Non Residential 0.99% New Construction (City) Population Change 0.26% % Change over Prior Year (City) Nonresidential converted to a Ratio 1.0099 Population Converted to a Ratio 1.0026 Calculation of Growth Factor 1.0125 2016-2017 Appropriations Limit 42,563,150 2017-2018 Appropriations Limit $43,229,537 2017-2018 Appropriations Limit $43,096,285 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET (4) CITY OF DIAMOND BAR % Change Non Residential 0.99% New Construction (City) Population Change 0.57% % Change over Prior Year (County) Nonresidential converted to a Ratio 1.0099 Population Converted to a Ratio 1.0057 Calculation of Growth Factor 1.0157 2016-2017 Appropriations Limit 42,563,150 2017-2018 Appropriations Limit $43,229,537 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 8.4.b Packet Pg. 616 CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 20172018 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30, 379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 2017-18 Adjusted Base 44,385,292 8.4.b Packet Pg. 617 CITY OF DIAMOND BAR Annual Appropriations Subject to Gann Limit Fiscal Year 2017-18 Appropriations Subject to Limitation Fiscal year 2018 adopted revenue Allowable exclusions: Qualified Capital Outlay Qualified Debt Service 52,944,653 (17, 034,864) (859,406.00) Total Appropriations Subject to Limitation $ 35,050,383 8.4.b Packet Pg. 618 CITY COUNCIL 8.5 Agenda #: 8.5 Meeting Date: June 6, 2017 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Managers { TITLE: RESOLUTION NO. 2017 -XX, ESTABLISHING A COMPENSATION PLAN INCORPORATING SALARY RANGES AND FRINGE BENEFITS FOR CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE JUNE 24, 2017 AND AMENDING RESOLUTION 2017-06. RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this action is approximately $191,600 of additional personnel costs which has been incorporated into the Fiscal Year 2017-2018 Budget. This includes a 2.4% cost of living adjustment (COLA) and an increase to the Benefit Allotment of $50.00 per month along with a few updates to the City's classification and compensation system. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 2.42%. As presented in the budget, the recommendation is a 2.4% COLA for all benefitted classifications of employment including all executive positions such as Department Heads, Assistant City Manager and the City Manager position. In addition, it is recommended that a $50 per month increase to the Benefit Allotment be approved for all benefitted classifications of employment including the executive positions and the members of the City Council to keep up with corresponding health premium rate increases. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,270 and full-time exempt staff and City Council Members will receive $1,300 to be used towards health benefits. The approximate annual cost to implement this action is $179,000. Packet Pg. 619 8.5 Via the adopted FY 2016-17 City Council Goals and Objectives and subsequent 2017- 18 Strategic Plan, the City Council has made the development and maintenance of a professional and effective workforce to serve the public a priority. It is then the duty and responsibility of the City Manager to periodically review departmental operations and staffing structures for efficient, cost effective, and economical delivery of services to the public and to conduct long-term organizational and succession planning. Therefore, the following actions are recommendations as continued effort in meeting this goal: 1. Establish a Senior Neighborhood Improvement Officer job classification as a full-time non-exempt position at salary grade 23NE ($27.85 — $37.32). The current staffing structure includes two Neighborhood Improvement Officers (NIO) that geographically patrol the city for code violations. This model has worked well for many years; however, the last couple of years have consistently noted an increase in the number of complex nuisance abatement cases that have involved close coordination with the City prosecutor's office. While there is still merit to continue routine patrol of the City to resolve and respond to enforcement issues, there has been and will be a growing need to have staff available to deal with more complex issues. The newly established Senior Neighborhood Improvement Officer will be distinguished from the NIO by taking the lead in the investigation and coordination of enforcement efforts to close down illegal uses such as boarding houses, marijuana dispensaries and illicit massage establishments, manage all aspects of nuisance abatements, coordinate efforts with other agencies when needed for certain code cases and coordinate voluntary compliance activities involving multiple property owners such as parking lot and common drive/roadway maintenance and slope landscape maintenance. If approved by the City Council, the City Manager will re-classify one existing NIO to this senior -level position and not backfill the resulting vacancy. The approximate annual cost to implement this action is $6,500. 2. Establish a Permit Services Coordinator job classification as a full-time non-exempt position at salary grade 21 NE ($26.51 — $35.52). Currently, there is one City employee that acts as a liaison between our contract Building and Safety staff, City staff and the business community. The Permit Technician's workload over the last few years has risen not only in volume but also in complexity. Chief among these changes include more responsibility over operations following the transition to the current building and safety consulting services provider; training and oversight of contract permit services staff; review of minor construction plans for code compliance and completeness; assistance in the development and implementation of CityView updates; and assistance in the implementation of an electronic records management system for building permits. These additional duties performed by the incumbent are at a level beyond that of Permit Technicians in other municipalities. To best serve the long-term customer service interests of our residential and commercial building community, in an efficient and economically manner, it is recommended that the City Council reclassify the Permit Technician to Permit Services Coordinator position. The approximate annual cost to implement this action is $6,100. 3. Establish a part-time non -benefitted Recreation Leader III job classification at salary grade H8 ($14.04 — $18.81). Staff is recommending that the City Packet Pg. 620 Council establish a part-time non -benefitted Recreation Leader III job classification and salary plan. The establishment of the Recreation Leader III position would be complimentary to the existing Recreation Leader I and Recreation Leader II job classifications that are already a part of the City's classification plan. The Recreation Leader III position would require candidates to have two to three years of recreation specific experience and be expected to provide lead and on-site supervision to other less experienced part-time recreation staff. Staff believes that by adding this position in the part-time recreation staffing structure that it will provide additional oversight to recreation staff and service to community programs and events. The Recreation Leader III will also provide progressive career opportunities within the part-time non - benefitted recreation series which will in turn build bench strength for full-time job opportunities. Staff is recommending that the City Council establish the classification and salary grade at H8 ($14.04 — $18.81). There is no approximate annual cost to implement this action as the Parks and Recreation Department will fill positions within the approved budgeted resources as they continue to examine their operational and staffing needs. If approved by City Council, these actions will be effective at the beginning of the first pay period closest to July 1, 2017 which is June 24, 2017. PREPARED BY: A wa 114w Arny_Ha4L7HUMan Resouels Manager 6!612017 a 40nKrA &W4 If L, Osdva*ff ya cLean 5/2512017 Orlanna FWeywill, Finan Director 5/30/2017 Attachments: 1. 8.5.a Resolution 2017- Amending City of Diamond Bar Compensation Plan and Fringe Benefits effective June 24, 2017 8.5 Packet Pg. 621 8.5.a Resolution No. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN AND FRINGE BENEFITS EFFECTIVE JUNE 24, 2017 WHEREAS, the City Council of the City of Diamond Bar adopted and amended the City of Diamond Bar Compensation Plan (hereafter, the "Plan") by adoption of Resolution No. 2017-06, which became effective March 4, 2017; and WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2017-2018; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2017-06, to include a 2.4% cost of living adjustment for all benefitted classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) as reflected in the attached compensation plan as "EXHIBIT A"; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $50 to the benefit allotment for all benefited classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar desires to establish a full-time benefitted Senior Neighborhood Improvement Officer job classification as a non-exempt position at salary grade 23NE ($27.85 — $37.32); and WHEREAS, the City Council of the City of Diamond Bar desires to establish a full-time benefitted Permit Services Coordinator job classification as a non-exempt position at salary grade 21 NE ($26.51 — $35.52); and WHEREAS, the City Council of the City of Diamond Bar desires to delete the Permit Technician classification; and WHEREAS, the City Council of the City of Diamond Bar desires to establish a part-time non -benefitted Recreation Leader III classification as a non-exempt position as salary grade H8 ($14.04 — $18.81); and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2017-06 effective June 24, 2017 as cited above. PASSED, APPROVED AND ADOPTED this day of June 2017. Jimmy Lin, Mayor Packet Pg. 622 I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of June 2017, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar 8.5.a Packet Pg. 623 8.5.a Effective June 24, 2017 Approved by City Council on June 6, 2017 Packet Pg. 624 Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017 - 2018 PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G H1 Recreation Worker $9.63 $10.11 $10.62 $11.15 $11.70 $12.29 $12.90 H4 Recreation Leader $10.81 $11.35 $11.92 $12.51 $13.14 $13.79 $14.48 H6 Administrative Intern 1 $12.32 $12.93 $13.58 $14.26 $14.97 $15.72 $16.50 Facility Attendant I Recreation Leader II Maintenance Worker I H8 Recreation Leader III $14.04 $14.74 $15.48 $16.25 $17.06 $17.92 $18.81 H12 Facility Attendant II $16.40 $17.22 $18.08 $18.99 $19.94 $20.93 $21.98 Maintenance Worker II H14 Recreation Specialist $18.03 $18.93 $19.88 $20.87 $21.92 $23.01 $24.16 Effective June 24, 2017 Approved by City Council on June 6, 2017 Packet Pg. 624 8.5.a Schedule B CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017 - 2018 PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F H8 Asst. Pre -School Teacher $13.72 $14.40 $15.12 $15.88 $16.67 $17.51 H10 Pre -School Teacher $15.11 $15.86 $16.66 $17.49 $18.36 $19.28 Effective June 24, 2017 Approved by City Council on June 6, 2017 G $18.38 $20.24 Packet Pg. 625 Schedule C CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017 - 2018 FULL-TIME NON-EXEMPT BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G 6NE Maintenance Worker $18.30 $19.22 $20.18 $21.19 $22.25 $23.36 $24.53 $1,464.28 $1,537.49 $1,614.37 $1,695.09 $1,779.84 $1,868.83 $1,962.27 $3,172.60 $3,331.23 $3,497.80 $3,672.69 $3,856.32 $4,049.14 $4,251.59 $38,071.25 $39,974.82 $41,973.56 $44,072.23 $46,275.85 $48,589.64 $51,019.12 7NE Recreation Specialist $18.76 $19.70 $20.68 $21.72 $22.80 $23.94 $25.14 Senior Office Specialist $1,500.89 $1,575.93 $1,654.73 $1,737.46 $1,824.34 $1,915.55 $2,011.33 $3,251.92 $3,414.52 $3,585.24 $3,764.50 $3,952.73 $4,150.36 $4,357.88 $39,023.03 $40,974.18 $43,022.89 $45,174.04 $47,432.74 $49,804.38 $52,294.59 10NE Senior Maintenance Worker $20.20 $21.21 $22.27 $23.39 $24.56 $25.79 $27.07 $1,616.29 $1,697.10 $1,781.96 $1,871.06 $1,964.61 $2,062.84 $2,165.98 $3,501.96 $3,677.06 $3,860.91 $4,053.96 $4,256.66 $4,469.49 $4,692.96 $42,023.53 $44,124.71 $46,330.95 $48,647.49 $51,079.87 $53,633.86 $56,315.56 14NE Administrative Assistant $22.30 $23.42 $24.59 $25.82 $27.11 $28.46 $29.89 Permit Technician $1,784.08 $1,873.29 $1,966.95 $2,065.30 $2,168.56 $2,276.99 $2,390.84 $3,865.51 $4,058.79 $4,261.72 $4,474.81 $4,698.55 $4,933.48 $5,180.15 $46,386.12 $48,705.43 $51,140.70 $53,697.73 $56,382.62 $59,201.75 $62,161.84 17NE Accounting Technician $24.02 $25.22 $26.48 $27.80 $29.19 $30.65 $32.18 Recreation Coordinator $1,921.26 $2,017.32 $2,118.19 $2,224.10 $2,335.30 $2,452.07 $2,574.67 Planning Technician $4,162.73 $4,370.87 $4,589.41 $4,818.88 $5,059.83 $5,312.82 $5,578.46 Senior Administrative Assistant $49,952.78 $52,450.42 $55,072.94 $57,826.59 $60,717.92 $63,753.81 $66,941.50 Human Resources Technician Network/Systems Technician 18NE Neighborhood Improvement Officer $24.62 $25.85 $27.14 $28.50 $29.92 $31.42 $32.99 Media Specialist $1,969.29 $2,067.76 $2,171.14 $2,279.70 $2,393.69 $2,513.37 $2,639.04 $4,266.80 $4,480.14 $4,704.15 $4,939.35 $5,186.32 $5,445.64 $5,717.92 $51,201.59 $53,761.67 $56,449.75 $59,272.24 $62,235.85 $65,347.64 $68,615.02 19NE Facilities & Asset Maintenance Tech. $25.23 $26.49 $27.82 $29.21 $30.67 $32.20 $33.81 $2,018.52 $2,119.45 $2,225.42 $2,336.69 $2,453.53 $2,576.21 $2,705.02 $4,373.47 $4,592.14 $4,821.75 $5,062.84 $5,315.98 $5,581.78 $5,860.87 $52,481.63 $55,105.71 $57,860.99 $60,754.04 $63,791.74 $66,981.33 $70,330.40 21NE Administrative Coordinator $26.51 $27.83 $29.23 $30.69 $32.22 $33.83 $35.52 Executive Assistant $2,120.71 $2,226.75 $2,338.08 $2,454.99 $2,577.74 $2,706.63 $2,841.96 Accountant $4,594.88 $4,824.62 $5,065.85 $5,319.14 $5,585.10 $5,864.36 $6,157.57 Permit Services Coordinator $55,138.51 $57,895.44 $60,790.21 $63,829.72 $67,021.20 $70,372.26 $73,890.88 23NE Assistant Engineer $27.85 $29.24 $30.71 $32.24 $33.85 $35.55 $37.32 Assistant Planner $2,228.07 $2,339.48 $2,456.45 $2,579.27 $2,708.24 $2,843.65 $2,985.83 Sr. Neighborhood Improvement Officer $4,827.49 $5,068.87 $5,322.31 $5,588.43 $5,867.85 $6,161.24 $6,469.30 $57,929.91 $60,826.41 $63,867.73 $67,061.11 $70,414.17 $73,934.88 $77,631.62 Effective June 24, 2017 Approved by City Council on June 6, 2017 8.5.a Packet Pg. 626 Schedule D CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017-2018 FULL-TIME EXEMPT BENEFITED POSITIONS GRADE CLASSIFICATION A B C D E F G 24E Management Analyst $28.55 $29.97 $31.47 $33.05 $34.70 $36.43 $38.26 $2,283.73 $2,397.92 $2,517.81 $2,643.70 $2,775.89 $2,914.68 $3,060.42 $4,948.08 $5,195.49 $5,455.26 $5,728.03 $6,014.43 $6,315.15 $6,630.91 $59,377.02 $62,345.87 $65,463.16 $68,736.32 $72,173.14 $75,781.79 $79,570.88 28E Recreation Supervisor $31.51 $33.09 $34.74 $36.48 $38.30 $40.22 $42.23 $2,520.86 $2,646.90 $2,779.25 $2,918.21 $3,064.12 $3,217.33 $3,378.19 $5,461.86 $5,734.96 $6,021.71 $6,322.79 $6,638.93 $6,970.88 $7,319.42 $65,542.37 $68,819.49 $72,260.47 $75,873.49 $79,667.16 $83,650.52 $87,833.05 29E Information Systems Analyst $32.30 $33.91 $35.61 $37.39 $39.26 $41.22 $43.28 $2,583.88 $2,713.08 $2,848.73 $2,991.17 $3,140.72 $3,297.76 $3,462.65 $5,598.41 $5,878.33 $6,172.25 $6,480.86 $6,804.90 $7,145.15 $7,502.41 $67,180.93 $70,539.98 $74,066.98 $77,770.32 $81,658.84 $85,741.78 $90,028.87 30E Associate Planner $33.11 $34.76 $36.50 $38.32 $40.24 $42.25 $44.37 Senior Accountant $2,648.48 $2,780.90 $2,919.95 $3,065.95 $3,219.24 $3,380.20 $3,549.21 Senior Management Analyst $5,738.37 $6,025.29 $6,326.55 $6,642.88 $6,975.03 $7,323.78 $7,689.97 $68,860.45 $72,303.47 $75,918.64 $79,714.57 $83,700.30 $87,885.32 $92,279.58 32E Facilities Maintenance Supervisor $34.78 $36.52 $38.35 $40.26 $42.28 $44.39 $46.61 $2,782.56 $2,921.69 $3,067.77 $3,221.16 $3,382.22 $3,551.33 $3,728.89 $6,028.88 $6,330.32 $6,646.84 $6,979.18 $7,328.14 $7,694.54 $8,079.27 $72,346.50 $75,963.83 $79,762.02 $83,750.12 $87,937.63 $92,334.51 $96,951.23 34E Associate Engineer $36.54 $38.37 $40.29 $42.30 $44.42 $46.64 $48.97 Public Information Coordinator $2,923.43 $3,069.60 $3,223.08 $3,384.23 $3,553.44 $3,731.11 $3,917.67 $6,334.09 $6,650.79 $6,983.33 $7,332.50 $7,699.12 $8,084.08 $8,488.28 $76,009.05 $79,809.50 $83,799.98 $87,989.98 $92,389.48 $97,008.95 $101,859.40 36E Parks & Maintenance Supt. $38.39 $40.31 $42.33 $44.44 $46.67 $49.00 $51.45 Recreation Services Supt. $3,071.42 $3,224.99 $3,386.24 $3,555.56 $3,733.33 $3,920.00 $4,116.00 Senior Planner $6,654.75 $6,987.49 $7,336.86 $7,703.71 $8,088.89 $8,493.34 $8,918.00 Street Maintenance Supt. $79,857.01 $83,849.86 $88,042.35 $92,444.47 $97,066.69 $101,920.03 $107,016.03 37E Network/Systems Administrator $39.35 $41.32 $43.39 $45.56 $47.83 $50.23 $52.74 $3,148.21 $3,305.62 $3,470.90 $3,644.45 $3,826.67 $4,018.00 $4,218.90 $6,821.12 $7,162.17 $7,520.28 $7,896.30 $8,291.11 $8,705.67 $9,140.95 $81,853.43 $85,946.10 $90,243.40 $94,755.58 $99,493.35 $104,468.02 $109,691.42 41E Assistant to the City Manager $43.44 $45.61 $47.89 $50.28 $52.80 $55.44 $58.21 $3,475.03 $3,648.79 $3,831.22 $4,022.79 $4,223.93 $4,435.12 $4,656.88 $7,529.24 $7,905.70 $8,300.99 $8,716.04 $9,151.84 $9,609.43 $10,089.90 $90,350.88 $94,868.42 $99,611.84 $104,592.43 $109,822.05 $115,313.16 $121,078.81 44E Senior Civil Engineer $46.78 $49.12 $51.57 $54.15 $56.86 $59.70 $62.69 $3,742.23 $3,929.34 $4,125.81 $4,332.10 $4,548.71 $4,776.14 $5,014.95 $8,108.17 $8,513.58 $8,939.25 $9,386.22 $9,855.53 $10,348.30 $10,865.72 $97,298.01 $102,162.91 $107,271.05 $112,634.60 $118,266.33 $124,179.65 $130,388.63 Effective June 24, 2017 Approved by City Council on June 6, 2017 8.5.a Packet Pg. 627 8.5.a Schedule E CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017 - 2018 FULL-TIME EXEMPT MANAGEMENT POSITIONS GRADE CLASSIFICATION A B C D E F G 40E Public Information Manager $42.38 $44.50 $46.72 $49.06 $51.51 $54.09 $56.79 Recreation Svcs. Manager $3,390.28 $3,559.79 $3,737.78 $3,924.67 $4,120.90 $4,326.95 $4,543.30 $7,345.60 $7,712.88 $8,098.52 $8,503.45 $8,928.62 $9,375.05 $9,843.81 $88,147.19 $92,554.55 $97,182.28 $102,041.40 $107,143.47 $112,500.64 $118,125.67 41E City Clerk $43.44 $45.61 $47.89 $50.28 $52.80 $55.44 $58.21 $3,475.03 $3,648.79 $3,831.22 $4,022.79 $4,223.93 $4,435.12 $4,656.88 $7,529.24 $7,905.70 $8,300.99 $8,716.04 $9,151.84 $9,609.43 $10,089.90 $90,350.88 $94,868.42 $99,611.84 $104,592.43 $109,822.05 $115,313.16 $121,078.81 44E Human Res. & Risk Manager $46.78 $49.12 $51.57 $54.15 $56.86 $59.70 $62.69 $3,742.23 $3,929.34 $4,125.81 $4,332.10 $4,548.71 $4,776.14 $5,014.95 $8,108.17 $8,513.58 $8,939.25 $9,386.22 $9,855.53 $10,348.30 $10,865.72 $97,298.01 $102,162.91 $107,271.05 $112,634.60 $118,266.33 $124,179.65 $130,388.63 Effective June 24, 2017 Approved by City Council on June 6, 2017 Packet Pg. 628 Schedule F CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2017 - 2018 FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS 8.5.a GRADE CLASSIFICATION A B C D E F G 51E Parks & Rec Director $55.57 $58.35 $61.27 $64.33 $67.55 $70.92 $74.47 $12,630.93 $4,445.56 $4,667.83 $4,901.23 $5,146.29 $5,403.60 $5,673.78 $5,957.47 $159,149.75 $9,632.04 $10,113.64 $10,619.32 $11,150.29 $11,707.81 $12,293.20 $12,907.86 $82.35 $115,584.48 $121,363.71 $127,431.89 $133,803.49 $140,493.66 $147,518.35 $154,894.26 52E Deputy City Manager $56.99 $59.84 $62.84 $65.98 $69.28 $72.74 $76.38 $15,736.80 $4,559.55 $4,787.52 $5,026.90 $5,278.24 $5,542.16 $5,819.26 $6,110.23 NIA City Manager $107.02 $9,879.02 $10,372.97 $10,891.61 $11,436.20 $12,008.01 $12,608.41 $13,238.83 $118,548.19 $124,475.60 $130,699.38 $137,234.35 $144,096.06 $151,300.87 $158,865.91 55E Community Dev. Director $61.38 $64.45 $67.67 $71.05 $74.60 $78.33 $82.25 Finance Director $4,910.13 $5,155.64 $5,413.42 $5,684.09 $5,968.30 $6,266.71 $6,580.05 Info. Systems Director $10,638.62 $11,170.55 $11,729.08 $12,315.53 $12,931.31 $13,577.87 $14,256.77 $127,663.43 $134,046.60 $140,748.93 $147,786.38 $155,175.70 $162,934.48 $171,081.21 58E City Engineer/PW Director $66.10 $69.40 $72.87 $76.51 $80.34 $84.36 $88.57 $5,287.67 $5,552.06 $5,829.66 $6,121.14 $6,427.20 $6,748.56 $7,085.99 $11,456.63 $12,029.46 $12,630.93 $13,262.48 $13,925.60 $14,621.88 $15,352.98 $137,479.54 $144,353.52 $151,571.20 $159,149.75 $167,107.24 $175,462.60 $184,235.74 59E Assistant City Manager $67.75 $71.14 $74.69 $78.43 $82.35 $86.47 $90.79 $5,419.87 $5,690.86 $5,975.40 $6,274.17 $6,587.88 $6,917.28 $7,263.14 $11,743.04 $12,330.20 $12,946.71 $13,594.04 $14,273.74 $14,987.43 $15,736.80 $140,916.54 $147,962.36 $155,360.48 $163,128.51 $171,284.93 $179,849.18 $188,841.64 NIA City Manager $107.02 $8,561.47 $18,549.84 $222,598.11 Effective June 24, 2017 Approved by City Council on June 6, 2017 Packet Pg. 629 Agenda #: 8.6 Meeting Date: June 6, 2017 CITY COUNCIL TO: Honorable Mayor and Members of the City Council 8.6 AGENDA REPORT FROM: James DeStefano, City Managers { TITLE: APPOINTMENT TO THE TRAFFIC AND TRANSPORTATION COMMISSION TO FILL THE UNEXPIRED TERM OF SHOKOUFEH MIRZAEI. RECOMMENDATION: Appoint. On April 11, 2017, Shokoufeh Mirzaei resigned her position on the Traffic and Transportation Commission. During the City Council Meeting of April 18, 2017, Mayor Lin announced the vacancy and requested that any interested parties submit applications; following that, City staff posted a Vacancy Notice. Mayor Lin received 2 applications from the following candidates to fill the vacancy: Lisa Washington and Liang Zhou. During the June 6, 2017 City Council Meeting, Mayor Lin will announce the name of his appointee and ask for approval of the appointment to fill the unexpired term. PREPARED BY: r • Tommye Cr ins, City Clerk 6/6/2017 Packet Pg. 630 TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL QATY CLERK LOCI 0 �9 Vg DATE: (Optional) ramf (Optional) I expect to address the Council on the subject agenda/subject item. Pleasehave the Council Minutes reflect, my name and address as written above. This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: DATE: c' ADDRESS: PHONE: (Optional), (Optional) ORGANIZATION: AGENDA#ISUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address.as written above. Signature This document is a public record subject to disclosure under the Public Records Act. I I J ........ ....... 11 1111 :1111 116 • .5 1 TO: CITY CLERK a FROM: ADDRESS: PHONE: (Opti (Optional) ORGANIZATION: AGENDA#/SUBJECT: W\ I expect to address the Council on the subject agenda/subject item. Please have the CounciWIinutes reflect my name and address as written',above. 'Ask 9= This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: (Optional) AGENDA#/SUBJECT: Cz (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect, my name and address as written -above. Signature This document is a public record subject to disclosure under the Public Rec6rds Act. DIAl�IO�TD BAR M11111111111HUZA I TO: CITY CLERK FROM: -D Off,aLrclol ri DATE: 616 /17 ADDRESS: we Dy. PHONE: (Optional) (Optional) ORGANIZATION: 'll AGENDA#/SUBJECT: -P-rX I I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my pame and address as written above. ZF�1, A-� V- Signature This document is a public record subject to disclosure under the Public Records Act. TO: FROM: ADDRESS: I L" I ORGANIZATION: AGENDA#/SUBJECT: DATE: - 21WIlffle 111 (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signkdre This document is a public record subject to disclosure under the Public Records Act.