HomeMy WebLinkAbout120616 - Agenda - Regular MeetingCity of
Diamond
City Council Agenda
5:30 p.m. Study Session - Room CC -8
6:30 p.m. Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Nancy A. Lyons Jimmy Lin
Mayor Mayor Pro Tem
Carol Herrera Ruth M. Low Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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contact the City Clerk at (909) 839-7010 during regular business hours.
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requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast live on Time -Warner Cable Channel 3 and Frontier ROS television Channel 47. You are
invited to attend and participate.
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Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the agenda
and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a
speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should
be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity
of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of
the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted
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television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is
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Council may take action on any item listed on the agenda.
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HELPFUL PHONE NUMBERS
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Computer access to agendas: www.ci.diamond-bar.ca.us
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 6, 2016
Next Resolution No. 2016-40
Next Ordinance No. 11(2016)
STUDY SESSION: 5:30 p.m., Room CC -8
► Proposal to Authorize a $10,000 Reward for Information Leading to
the Arrest and Conviction Re: Death of Resident Cheng Long Wang
and Mei Chu Chung — Discussion and Action.
No. Statewide Election Legislative Update — SB 415 & 450 -
Discussion and Action.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Joseph Valenzuela, Youth Associate
Pastor
Diamond Canyon Church
ROLL CALL: Council Members Herrera, Low, Tye,
Mayor Pro Tem Lin, Mayor Lyons
APPROVAL OF AGENDA: Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
DECEMBER 6, 2016
PAGE 2
CITY COUNCIL REORGANIZATION
1. Selection of Mayor
2. Selection of Mayor Pro Tern
3. Presentation to Outgoing Mayor Nancy A. Lyons.
Recess/Reception
Reconvene City Council Meeting
-• r. [a] k, Rm 0.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary) There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may brief) respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 —
Free shuttle service to and from Diamond Bar Shopping Centers. For
ages 18 years and older.
5.2 Traffic and Transportation Commission Meeting — December 8, 2016 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled).
5.3 Planning Commission Meeting — December 13, 2016 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive. (Cancelled).
5.4 City Council Meeting — December 20, 2016 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
DECEMBER 6, 2016
6. CONSENT CALENDAR:
PAGE 3
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes — Regular Meeting of November 15, 2016.
Recommended Action: Approve.
Requested by: City Clerk
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
October 27, 2016
Recommended Action: Receive and File.
Requested by: Recreation Department
6.4 Traffic and Transportation Commission Minutes:
(a) Regular Meeting of July 14, 2016.
(b) Regular Meeting of September 8, 2016.
Recommended Action: Receive and File.
Requested by: Public Works Department
6.5 Planning Commission Minutes — Regular Meeting of October 11, 2016.
Recommended Action: Receive and File.
Requested by: Community Development Department
6.6 Ratification of Check Register — Dated November 10, 2016 through
November 30, 2016 totaling $2,597,356.20.
Recommended Action: Ratify.
Requested by: Finance Department
6.7 Treasurer's Statement — October, 2016.
Recommended Action: Approve.
Requested by: Finance Department
DECEMBER 6, 2016
PAGE 4
6.8 Approval of Adjourning the December 20, 2016 City Council Meeting
to January 17, 2017.
Recommended Action: Approve.
Requested by: City Manager
6.9 Adopt Resolution No. 2016 -XX: Amending 2016-17 Fiscal Year
Budget in the Public Works Department, Eliminating the Park
Maintenance Inspector Classification, and Establishing the Facilities
and Assets Maintenance Technician and Maintenance Worker Job
Classifications and Salary Grades Effective December 10, 2016, and
Amending Resolution No. 2016-20.
Recommended Action: Adopt.
Requested by: City Manager
6.10 Appropriation of $8,507 from the General Fund Reserves and
Approval of Amendment No. 8 to the Contract with Brightview
Landscape Services Inc. for Landscape Maintenance Services at
Diamond Canyon Park for the December 3, 2016 through June 30,
2017 Period in an Amount of $20,377, for a Total Contract Amount of
$428,493 for Fiscal Year 2016117.
Recommended Action: Appropriate and Approve.
Requested by: Public Works Department
6.11 Authorization by the City Council for Approval of Expenditures of up
to $60,000 Payable to Alliant Insurance Services for the Purchase of
Tenant User Liability Insurance and Special Event Insurance for FY
2016117.
Recommended Action: Approve.
Requested by: Recreation Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
DECEMBER 6, 2016
PAGE 5
RECESS TO PUBLIC FINANCING AUTHORITY:
1. CALL TO ORDER: Chairman Tye
ROLL CALL: Authority Members Herrera, Lin, Lyons, VC/Low,
C/Tye
2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Authority on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the Public Financing Authority values your comments, pursuant to the
Brown Act, the Authority generally cannot take any action on items not listed on
the posted agenda. Please complete a Speaker's Card and give it to the
Authority Secretary (completion of this form is voluntary). There is a five-minute
maximum time limit when addressing the Public Financing Authority,
3. CONSENT CALENDAR:
3.1 Public Financing Authority Minutes —Annual Meeting of December 1,
2015.
Recommended Action: Approve as submitted.
Requested by: Agency Secretary
3.2 Treasurer's Statement— November 1, 2015 through October 31, 2016.
Recommended Action: Approve.
Requested by: Finance Department
4. PUBLIC FINANCING AUTHORITY REORGANIZATION:
4.1 Selection of Chair
4.2 Selection of Vice Chair
5. AUTHORITY MEMBER COMMENTS: Items raised by individual
Authority Members are for Authority discussion. Direction may be given at
this meeting or the item may be scheduled for action at a future meeting.
ADJOURN PUBLIC FINANCING AUTHORITY MEETING:
RECONVENE CITY COUNCIL MEETING:
DECEMBER 6, 2016 PAGE 6
COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
CITY OF DIAMOND BAR
Item 1
Proposal - $10,000 Reward
City Council Study Session — December 6, 2016
Background
Los Angeles County Sheriff's Department is actively
investigating the October 2016 deaths of Cheng Long
Wang and Mei Chu Chung in Diamond Bar.
The Sheriff's Department has requested the City
provide a reward for information leading to the
apprehension of the person(s) involved in the deaths.
The City of Diamond Bar has offered rewards in the
past, ranging from $1,000 for vandalism at Sycamore
Canyon Park and $10,000 reward for a local murder.
Reward — Government Code
California Government Code Section 53069.5 (a)
provides the City with the ability to offer a monetary
reward for information leading to the determination of
the identify and apprehension of any person whose
conduct results in injury or death to any person.
Public agencies that offer rewards include:
• County of Los Angeles offers a reward of up to
$10,000.
• City of La Mirada offers a reward of up to
$5,000.
IIIAHW�11 BAR
Recommendation:
Staff recommends that the City Council consider a one-
time reward of up to $10,000 for information that
leads to the arrest and conviction of the person(s)
responsible for the October 2016 deaths.
Next Steps:
• Discuss this item and provide staff with direction.
• Schedule a Resolution for Council consideration at a
future City Council meeting. 44
INTEROFFICE
MEMORANDUM
TO: Mayor and City Council Members
FROM: James DeStefano, City Mana
Study Session No. 1
VIA: Anthony Santos, Assistant to the City Manager t't. (2
SUBJECT: Proposal to Authorize a $10,000 Reward for Information Leading to the
Arrest and Conviction re: Death of Residents Cheng Long Wang and
Mei Chu Chung.
DATE: December 2, 2016
The Los Angeles County Sheriff's Department has been actively investigating the
October 2016 murders of residents Mr. Cheng Long Wang and Mrs. Mei Chu Chung.
The Sheriff's Department has requested consideration of a monetary reward for
information leading to the arrest and conviction of the individual(s) responsible for the
homicides.
In general terms, California Government Code Section 53069.5 (a) provides the City
with the ability to offer a monetary reward for information that leads to the apprehension
of person(s) whose willful misconduct results in injury or death to any person as follows:
`A local agency, as defined in Section 54951, may offer and pay a reward, the
amount thereof to be determined by the local agency, for information leading to
the determination of the identity of, and the apprehension of, any person whose
willful misconduct results in injury or death to any person or who willfully
damages or destroys any property."
Pursuant to this authority, the City Council may offer a reward for information leading to
the identification and arrest of the person(s) who committed the murders. With City
Council direction staff will bring back a resolution establishing the parameters for
receiving the reward for City Council consideration.
The City has offered rewards for information in the past. A $10,000 reward was
established in 2007 seeking information regarding a local murder, a $5,000 reward was
set forth for a homicide in 2003, and a $1,000 reward was placed in 2008 regarding
significant vandalism at Sycamore Canyon Park.
1206327.1
Staff recommends that the City Council offer a one-time reward of up to $10,000 for
information that leads to the arrest and conviction of the person(s) responsible for the
deaths of Cheng Long Wang and Mei Chu Chung. The one-time reward would be valid
for up to one-year from the date of the Resolution and would be payable upon the arrest
and conviction of the person(s) responsible for the murders. It is recommended that the
Council direct staff to prepare a Resolution for consideration at an upcoming Council
meeting.
cc: AI Reyes, Diamond Bar/ Walnut Station Captain
David DeBerry, City Attorney
Ryan McLean, Assistant City Manager
12063271
CITY OF DIAMOND BAR
Item 2
Election Update — SB 415 & SB 450
City Council Study Session — December 6, 2016
Background — Elections
Since incorporation, City Council elections have bee
held November of odd number years.
Statewide elections generally held in June and
November of even number years.
Recent discussion on increasing voter turnout resulted it
passage of SB 415 and SB 450, which focus of
moving elections to even number years and provide fo
vote -by mail and voter center options for voting
respectively. .=NEW
Nov -16
Nov -14
Nov -12
Nov -10
29,310
31,552
30,897
30,307
30,517
14,575
9,634
20,783
15,783
15,194
49.73%
30.53%
67.27%
52.08%
49.79
Jun -16
Jun -14
Jun -12
Jun -10
28,132
31,476
30,133
30,869
30,153
11,003
5,711
7,083
7,325
7,781
39.11%
18.14%
23.51%
23.73%
25.80
Jun -16
Jun -14
Jun -12
Jun -10
28,721
31,514
30,515
30,588
30,335
12,789
7,673
13,933
11,554
11,487
44.53%
24.35%
45.66%
37.77%
37.87
Nov -15
Nov -13
Nov -11
Nov -09
30,924
31,989
29,842
29,877
30,658
4,464
5,174
4,936
5,830
5,101
14.44%
16.17%
16.54%
19.51%
16.64%
General v. City
66.58
Primary v. City
35.52
State v. City
56.06
12/5/2016
K
415 Options
r
12/5/2016
3
# Council
11
Election
Members
New Term
New Election
Term
Next Election
1 1 November 2017
3
3 Years
November 2020
4 Years
November 2024
November 2019
2
3 Years
November2022
4 Years
November 2026
d
12 'November2017
3
5Years
November2022
4Years
November2026
ANovember2019
2
5Years
November2024
4Years
November2028
13 November2017
3
4Years
November2021
3Years
November2024
A November2019
2
3Years
November2022
4years
November2026
13 November 2017
3
4 Years
November 2021
5 Years
November 2026
B November 2019
2
5 Years
November 2024
4 Years
November 2028
r
12/5/2016
3
SB 450 - Background
SB 450 requires any public agency that receives a
vote by mail ballot must forward to the issuing agency
within eight (8) days of receipt. Example, Diamond
Bar gets a Fresno County ballot and must send to
Fresno Clerks office within eight days.
SB 450 also enables all counties except LA County to
perform a vote by mail election, as well as authorizing
LA County to conduct any election as a vote center
election.
IHAMW�11 RAR
SB 450 - Analysis
The passage of SB 450 will not significantly impact the
City of Diamond Bar. There may be some ancillary
work regarding mailing ballots to the correct agency,
but staff is unaware if ballots have ever been
misdirected to Diamond Bar.
Since the City does consolidate with LA County, there
may be changes to the Diamond Bar pro rata share or
future election costs. It is unknown what financial
impact, if any, the City will incur as a result of SB 450.
12/5/2016
INTEROFFICE
MEMORANDUM
Study Session No. 2
TO: City Council
FROM: James DeStefano, City Ma
VIA: Anthony Santos, Assistant to the City Manager?}
SUBJECT: Statewide Election Legislative Update— SB 415 & SB 450
DATE: December 1, 2016
Since incorporation in 1989, City Council elections have been held on November of odd
numbered years. Statewide Primary and General Elections are held June and
November of even years respectively. Voter turnout at City Council elections has
historically been significantly lower than on the statewide election dates.
Within the last year, there has been significant discussion statewide about increasing
voter turnout by requiring those counties, cities and special districts which hold elections
in odd number years to move them to statewide election dates, which include June and
November of even numbered years. As a result of these discussions, the California
Legislature adopted SB 415 and SB 450. This memorandum discusses both pieces of
legislation, their impacts, and options for City Council consideration.
Senate Bill 415 (SB415), known as the California Voter Participation Rights Act
(California Elections Code Sections 14050-14057), was signed into law on
September 1, 2015. SB 415 prohibits a General Law City such the City of
Diamond Bar, from holding an election other than on a statewide election date if holding
an election on a non -concurrent date has previously resulted in a "significant decrease
in voter turnout", which is defined as at least 25% less than the average voter turnout
within the public agency for the previous four statewide general elections. In
jurisdictions with a significant decrease above 25%, SB 415 requires them to develop a
plan to move their elections to a statewide election date by January 1, 2018, and to hold
their elections on a statewide election date by November 8, 2022.
ANALYSIS
SB 415 will in effect move all county, city, and special district elections to even
numbered years if the respective agency has a more than 25% drop in voter
participation relative to the statewide general election. Staff reviewed voter data
1725672.1
comparing City registered voter participation for City Council elections with City
registered voter participation at the last four statewide elections. Attachment A contains
the voter data comparison. In summary, on average approximately 16.64% of City
registered voters have voted in odd number years from 2009 to 2015 at City Council
elections. City registered voter participation rates for the last four statewide election
dates averaged 37.87% from 2010 to 2016, a difference of 56.06% (37.87% - 16.64%)
37.87% = 56.06%. Because the voting differential is 56% and greater than the 25%
mandate, the City will be required to move its elections to a statewide election date.
SB 415 permits the City to continue to have elections in odd numbered years as long as
the City has adopted a plan to hold future elections on statewide election dates by
January 1, 2018, and that plan does in fact move future elections to a statewide election
date by November 8, 2022. Pursuant to Elections Code 10403.5, any City ordinance
requiring its City Council election to be held on a statewide election date, must be
approved by the Los Angeles County Board of Supervisors. In adopting such an
ordinance the City cannot increase or decrease any term of a Council Member's office
by more than 12 months. In the opinion of the City Attorney, any increase or decrease
in terms may only apply to newly elected or re-elected City Council Member terms, not
sitting Council Members. Therefore, in order to be compliant with SB 415 by the
November 8, 2022, deadline and the requirement to stagger terms, the following options
are presented for Council consideration:
Option 1:
In November of 2017 and 2019, shorten the term of office for the City Council to three
years. Council Members elected in 2017 would serve until November of 2020.
Thereafter the term would be four years. Council Members elected in 2019 would serve
until November of 2022. Thereafter the term would be four years. Terms of office could
not be shortened if the determination is to hold elections in June, because that would
result in councilmembers serving 2 '/ years terms. Since this is a decrease in the term
of more than 12 months, it is not permitted by Elections Code section 10403.5.
Option 2:
In November of 2017 and 2019, extend the term of office for the City Council to five
years. Council Members elected in 2017 would serve until November of 2022 and
Councilmembers elected in 2019 would serve until November of 2024. As above, in
2022 and 2024, respectively, the terms of office would thereafter be four years. If the
decision is to move the date to June, Council Members would serve 4 '/2 years terms,
i.e., respectively, from November of 2017 to June of 2022 and November of 2019 to
June of 2024.
Option 3:
In November of 2019 and 2021, shorten or extend the term of office for the City Council
to either three years or five years respectively. Council Members elected in 2019 would
either serve until 2022 if a three year term, or 2024 if a five year term. Council
Members elected in 2021 would either serve until 2024 for a three year term, or 2026 if
a five year term. The City Council would need to enact a change by the January 1,
2018 deadline. However, the election changes would not go into effect until the 2019
and 2021 elections respectively.
1205672.1
Staff requests the Council review the options contained in this memorandum for
discussion at the upcoming December 6, 2016 Study Session.
SENATE BILL 450
Senate Bill 450 (SB 450) was signed into law on September 29, 2016. SB 450 impacts
counties, cities, and special districts by: 1) requiring that any election official in the state
that receives a vote by mail ballot must forward that ballot to the agency that issued the
ballot within eight (8) days of receipt; 2) enabling any county except Los Angeles
County to conduct any election as an all -mailed ballot election; 3) authorizing Los
Angeles County to conduct any election as a vote center election, as well conduct a
special election as an all -mailed ballot election.
» .I,
While SB 450 is broad, the only item that impacts the City from an operational
standpoint is requiring the City Clerk to forward mail ballots to the agency that issued
them. As an example, if the City Clerk receives a ballot from Fresno County, that ballot
would need to be forwarded to their election official within eight (8) days of receipt.
Since the City consolidates elections with the County, any voting related changes the
County makes by going to a vote by mail or voting center election should not impact
City Clerk operations. However, any costs incurred by the County would be allocated
back to cities on a pro rata share. While elections can typically range from $100,000 to
$175,000 each election cycle, it is unknown what financial changes, if any, will be
passed down to cities based on SB 450 implementation.
Should you have any questions, I am available to discuss the findings and
recommendations in greater detail.
cc: Ryan McLean, Assistant City Manager
1205692.1
ATTACHMENT A
Diamond Bar Voter Election Turnout - Historical Comparison
Subtotal
Average
Voter %
% Difference
Statewide General Election
Nov -16
Nov -14
Nov -12
Nov -10
General v.
Cit
Registration
29,310
31,552
30,897
30,307
122,066
30,517
Ballots Cast
14,575
9,634
20,783
15,783
60,775
15,194
Vote Cast %
49.73%
30.53%
67.27%
52.08%
49.79%
49.79%
66.58%
Subtotal
Average
Voter %
% Difference
Statewide Primary Election
Jun -16
Jun -14
Jun -12
Jun -10
Primary v.
Cit
Registration
28,132
31,476
30,133
30,869
120,610
30,153
Ballots Cast
11,003
5,711
7,083
7,325
31,122
7,781
Vote Cast%
39.11%
18.14%
23.51%
23.73%
25.80%
25.80%
35.52%
Subtotal
Average
I Voter %
% Difference
Total Statewide last 4 Election
Jun -16
Jun -14
Jun -12
Jun -10
State v. Cit
Statewide Avg Registration
28,721
31,514
30,515
30,588
121,338
30,335
Statewide Avg Ballots Cast
12,789
7,673
13,933
11,554
45,949
11,487
Statewide Vote Cast %
44.53%
24.35%
45.66%
37.77%
37.87%
37.87%
56.06%
Subtotal
Average
Voter %
% Difference
City Election
Nov -15
Nov -13
Nov -11
Nov -09
Registration
30,924
31,989
29,842
29,877
122,632
30,658
Ballots Cast
4,464
5,174
4,936
5,830
20,404
5,101
Vote Cast %
14,44%
1 16.17%
16.54%
19.51%
16.64%
16.64%
1205672.1
CITY COUNCIL REORGANIZATION
NO DOCUMENTATION AVAILABLE
DISCUSSION AND ACTION
Agenda #6.1
6.1 Waive reading in full for all ordinances and resolutions and adopt the
Consent Calendar.
There is no report for this agenda item.
Agenda No. 6.2
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 15, 2016
10907
CLOSED SESSION: 5:30 p.m., Room CC -8
Government Code Section 54957 Public Employee —
City Manager Performance Evaluation
Public Comments: None.
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting to order at
6:34 p.m. in the South Coast Air Quality Management District/Government Center
Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Lyons.
INVOCATION: Associate Pastor Dale Chamberlain, Youth &
Administration, Evangelical Free Church.
ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem
Lin and Mayor Lyons.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Ken Desforges, IS Director; David Liu,
Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman, Community
Development Director; Raymond Tao, Building Official; Amy Haug, Human
Resources/Risk Manager; Anthony Santos, Assistant to City Manager; John Beshay,
Associate Engineer; Fabian Aoun, Associate Engineer; Cecelia Arellano, Public
Information Coordinator, and Tommye Cribbins, City Clerk.
M/Lyons reported that during tonight's Closed Session the City Council discussed the
City Manager's Evaluation with no reportable action taken.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lyons and Council Members presented Certificates of Recognition to
Evergreen Senior Citizens Club members for 25 years of service to the
community.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Presentation of the Diamond Bar Boulevard at Brea Canyon Road
Intersection Beautification Project.
AE/Beshay stated that the decorative crosswalk is currently under
construction at the intersection of Diamond Bar Boulevard and Brea
Canyon Road. The purpose of the project is to beautify and enhance
NOVEMBER 15, 2016 PAGE 2 CITY COUNCIL
pedestrian safety and accessibility of the intersection. The project
consists of curb ramp upgrades, decorative traffic signal poles and
interlocking paver crosswalks. Phase I of the crosswalk has been
completed. This coming Friday, November 18"' beginning at 7:00 p.m.,
Phase 11 will complete the crosswalk with demolition and grading for the
crosswalk along Diamond Bar Boulevard. Monday, November 215c
Diamond Bar Boulevard and Brea Canyon Road lanes will be reduced to
one through/right-turn, left -turn lanes in all directions. Public outreach
included sending notification letters to residents within a 1000 foot radius
of the intersection and installation of 14 portable message boards. In
addition, there was notification to residents and postings on the City's
website and social websites. Staff also met with the Sheriff's and Fire
Departments and posted a video showing the traffic impacts on DBTV.
2.2 Lemon Avenue at the SR60 Construction Update.
PWD/Liu reported that with the City Council approval of the three-way
betterment agreement with the Alameda Corridor East Construction
Authority (ACE) and City of Industry this has allowed ACE to construct the
Lemon Avenue interchange as a contract change order to the existing
Fairway Drive Grade Separation project that has been underway for
several months. Improvements include the westbound onramp,
eastbound off ramp and the eastbound onramp at Lemon Avenue above
the SR60.
PWD/Liu (power point presentation) during development of the project, it
was determined that the off ramp at the Lemon Avenue interchange would
not make sense since it would create extensive impacts to the right-of-
way. The existing eastbound off/onramp at Brea Canyon Road will be
removed toward the end of the project. Improvements will be done in
three stages. The total duration of the construction is 18 months with the
three stages contemplated to be completed in May/June 2018. Stage one
includes construction of the eastbound off ramp and westbound onramp
as well as, construction along Lemon Avenue and median work along
Golden Springs Drive at the Lemon Avenue intersection. Because of
these improvements and construction activities, lane closures along
Lemon Avenue and Golden Springs Drive are expected to last for the next
12 months beginning Friday, November 18. Southbound Lemon Avenue
will be narrowed to one combined through and left -turn lane as well as, a
dedicated right -turn lane. In both directions along Golden Springs Drive
both left -turn pockets will be eliminated and a dedicated through lane will
be used as a temporary left -turn pocket (turn left to go north or if coming
from the east to go left into the neighborhood) as well as, maintaining a
through and right -turn lane. Because of construction activities along
Lemon Avenue north of Golden Springs Drive, parking on the west side of
Lemon Avenue between Earlgate and the freeway on/off ramp areas will
NOVEMBER 15, 2016 PAGE 3 CITY COUNCIL
be temporary prohibited
Staff has analyzed a multitude of construction impacts to make sure to
coordinate with the school district so as not to impact the school district
offices and so their driveway will remain open at all times and not be
impacted or affected by the lane closures. The crossing guard at the
northeast corner that services school-age children at the Walnut
Elementary School will also be unaffected. Staff will continue to monitor
the area to make sure that the signal timing at Lemon Avenue and Golden
Springs Drive will be maintained to minimize congestion.
Stage 2 will entail construction of the eastbound onramp followed by
Stage 3 which is closure of the existing SR60 on/off ramp near the
intersection of Golden Springs Drive and Brea Canyon Road.
ACE sent out approximately 180 notices to all affected businesses and
residences and relevant construction information and activities were
posted on the City's website and social media outlets. Walnut Elementary
School and the School Districts have been notified and staff will continue
to maintain communication with those two offices. In addition, changeable
message boards have been posted on the roadways in the area of the
project.
M/Lyons said she was particularly pleased that the City would be working
with the school district to mitigate traffic and school bus issues.
M/Lyons welcomed Assistant Fire Chief Jeff Kaliher
3. PUBLIC COMMENTS:
Pui Ching Ho, Diamond Bar Library spoke about upcoming library events
including a special Thanksgiving story time for elementary school students that
will be presented by students from the Diamond Bar High School Honor Society
at the Library on Friday, November 18 at 3:30 pm. Students ages 5-10 are
invited to come to the library on Saturday, November 19 at 3:00 to learn how to
create their own story and how to make their own character puppets. This
workshop is sponsored by the Diamond Bar Friends of the Library. Children
ages 2-11 are invited to the library for holiday art activities on Saturday,
December 3 at 6:00 pm to decorate cookies like melting snowmen. Registration
begins on November 19 at the information desk. She thanked the Council and
staff for their continuing support of the Diamond Bar Library and wished everyone
a Happy Thanksgiving. Please check the library website at
http://colapublib.org/libs/diamondbar/index.php for additional programs and
events.
NOVEMBER 15. 2016 PAGE 4 CITY COUNCIL
Grace Lim -Hays, President, Hampton Court HOA, thanked the City for the
recently completed construction of the cul-de-sac project on Washington Street.
A couple of years ago she presented information to the Council about trucks
damaging their streets and this change is amazing and the community is very
grateful for it. She has had compliments from neighbors who love the stamped
driveway. Residents had questions at the last meeting including the lack of
visibility of the newly created driveway curb. She told them there would be
additional striping and they asked if there were plans for something reflective to
be installed to prevent someone from driving into the curb. In addition, someone
thought the curved area that was intended to be a turnaround for trucks would be
a nice parking space for him and she wanted to know if that would be acceptable
or if it would be painted red because someone parked there for several days and
one neighbor said he came close to hitting the parked vehicle.
Melita Kriske said she had addressed the Council two years ago and spoke on
behalf of the neighborhood concerned with the number of train horn blasts north
of the SR60 between Brea Canyon Road and Lemon Avenue. Two years ago
she provided information from her journal where she had logged times and
frequency of these blasts that average three trains an hour all day and through
the night. She and her neighbors knew about the trains but when she moved
here 27 years ago there were a lot less of them. The agreement to increase
commerce along the Alameda Corridor and the Metrolink has put this little
community in a rough spot. She spoke of the need of a "quiet zone" to silence
the train horn blasts. The sound wall built along the SR60 several years back
serves as a barrier to catch the train horn blasts and does improve the sound. At
that time the grade separation at Brea Canyon had been completed and Pomona
had recently acquired their "quiet zone" along the same corridor. It seemed an
easy fix to simply continue the quiet zone into Diamond Bar by installing quad
gates at the Lemon Avenue railroad crossing. This upgrade brings the safety
standards up to an acceptable "quiet zone" level. She spoke with Charles
Haygood of the Railroad Commission who noted that the grade separation at
Fairway and at Fullerton Road would be cause for even stricter guidelines with
respect to train blasts through a construction zone. She reported back to her
neighbors that the City of Diamond Bar had a lot of work to do first. At that time
she reported that it may happen but it would take years and to please be patient.
The grade separations at Fairway Road and Fullerton Road are about done. The
work done between the City of Industry and Diamond Bar here is very
impressive, bringing this entire area into the 21St Century to thousands of
commuters to help aid the growing congestion. Now work is about to begin at
the SR60 for a westbound onramp at Lemon Avenue. She feels that it is time to
come back to the City Council before the work begins on this project, to ask that
the railroad crossing gates not be left in sub -standard conditions. The railroad
crossing at Lemon Avenue is the only reason a train must blast its horn as it
makes its way from the City of Industry through Diamond Bar into quiet Pomona.
She admires the Diamond Bar City Council and the important work it does to help
the community and businesses thrive and there is no doubt about its intention to
be significant in California and provide a gateway to nearby counties. She is very
NOVEMBER 15, 2016 PAGE 5 CITY COUNCIL
proud to live here and she asked what she could report to her community about
the "quiet zone" upgrades at the Lemon Avenue railroad crossing.
Allen Wilson said he appreciated the General Plan workshop that was attended
by more than 100 residents. He checked the Treasurer's report and questioned
the Money Market account with Wells Fargo. Wells Fargo has been in the news
for a couple of months and he urged the City Council to look into switching the
Money Market account to another financial institution because the public has lost
trust with Wells Fargo and how they manage their relationship with their
customers. In addition, the Council is being asked to approve an amendment
contract under Item 6.4 with Public Finance Strategies and the City of Diamond
Bar voted "no" on Proposition 51. Diamond Bar voted in favor of Measure M but
it would not reach the two-thirds necessary for approval. The Diamond Bar
portion of Measure P got 65.7 percent and it was not passed. Measure WV was
not passed with the two-thirds threshold. He does not know why the
recommendation by staff to spend another $140,000 would be considered
because that money should be used in other areas.
Daniel Luevanos, City Ambassador for One Legacy/Donate Life, an organ
procurement organization spoke about his organization and how it assists
individuals to receive organ, tissue and cornea donations. Over 100,000 men,
women and children are waiting for the "gift of life" with 22,000 in California.
Sadly, about 22 patients are lost daily waiting for the "gift of life" and every ten
minutes someone is added to the list of potential recipients. This year's Rose
Parade float will be propelled by a team of 24 organ, eye and tissue transplant
recipients and will include features that highlight donors and recipients. He
received his "gift of life" on December 27, 2003 and as Ambassador for One
Legacy/Donate Life, extended invitations to civic leaders of Diamond Bar to
attend the rose dedication ceremony on December 30, 2016 between 5:00 and
6:00 p.m. at the Rose Bowl and asked for RSVPs by December 9.
Brandon Tang, Chairman, D134 -Youth in Action, spoke about his group's mission.
DB4-Youth was founded in 2005 to assist the City with its planning and creating
of events in the City for its youth to interact and give back to the community. In
this spirit, DB4-Youth has been attempting to stomp out hunger by hosting
annual food drives and working at local food banks. This is the 4th year that the
group will be collecting non-perishable food items for its Annual Holiday Food
Drive. He invited the City Council and community members to participate by
dropping off non-perishable food items in boxes placed throughout the City
including City Hall, Library, two at Heritage Park (one in the Center and one in
the Tiny Tots facility). At the end of the event the items will be delivered to the
Inland Valley Hope Partners that serves surrounding communities. He provided
flyers on the entry table in the event that any residents wish to acquire
information about the food drive.
M/Lyons asked Mr. Tang to provide information about the amount of food
collected following the event.
NOVEMBER 15, 2016 PAGE 6 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano asked PWD/Liu to speak to the curb parking/curb painting issue
on Washington Street. CM/DeStefano reported that the train horn noise is an
issue that has been before Diamond Bar for many years. At present, trains are
permitted and required to blow the horns at Lemon Avenue, at a private crossing
behind Kohl's off of Valley Boulevard and at Temple Avenue. Other locations
have installed separations or have a "quiet zone" that was funded by the City of
Industry, for example at Brea Canyon Road at Valley Boulevard. Diamond Bar's
location was scheduled to be constructed into a "quiet zone" as a result of
funding the City was anticipating from a settlement agreement with the City of
Industry that was tied to the stadium project which will not happen in this area.
Cities that still confront this issue including Claremont, Pomona, La Verne, San
Dimas and others, are now getting together to reconsider this issue because they
and Diamond Bar have been advised that to try to secure "quiet zones" through
the railroads and through the federal agencies that oversee the railroads,
individually and independently is pretty much a fruitless act. The idea is that a
group of cities and representatives have now been formed to attack this issue
collectively in order to do a dozen or so in four or five cities at one time. The idea
is that a lot more will get done more quickly by joining together and putting
pressure on the railroads to get it done. A principle issue is not only interest from
the railroads that tend to operate independently, but also the funding which is
very difficult to get from the railroads. While this is not a direct answer to the
specific inquiry at Lemon, it is an answer to the fact that this issue is being
worked on with a broader coalition.
CM/DeStefano responding to Mr. Wilson's comments about the City's investment
at Wells Fargo stated that at any given point this year the City has about $32
million invested for which about $900,000 is in an "overnight" account with Wells
Fargo. It is a sweeps account/checking account/overnight money market
account that earns extremely low interest and is the City's most liquid money.
The City has operated in this manner for 27-28 years in its relationship with Wells
Fargo. This has been a very good relationship over the years. At the same time,
staff periodically tests the market to see who else can provide services that the
City needs and will be doing so as part of the City's regular routine in April 2017.
By the end of Fiscal Year 2017 staff will be forwarding a recommendation to
continue services with Wells Fargo based on the services and rate structure or
moving to a different provider within Diamond Bar.
Regarding Mr. Wilson's referencing staff's recommendation that the contract with
Public Finance Strategies be continued, a company that the City engages to help
with polling work for potential 2016 Parks and Recreation Measure, the speaker
indicated that Diamond Bar may not support taxing measures along that line and
that is exactly what the City learned in 2016 when the City surveyed a variety of
folks with professional assistance to try and figure out whether there was support
for improvements at a variety of public parks — capital improvements at ball
NOVEMBER 15, 2016 PAGE 7 CITY COUNCIL
fields, hard courts, etc. The idea was that the City would move forward with a
bond measure to support capital improvement growth over the next decade or so
that would be financed by some sort of an assessment/tax on properties. The
result from the survey indicated that there was not enough support for such a
measure to pass. So obviously, the City did not put such a measure on the
ballot. Part of the concern was that there were a lot of measures on the 2016
ballot and with the county's measures, school measures, etc. the Diamond Bar
measure might get lost and there would be further erosion of support for a city -
specific measure so it was tabled. What Item 6.4 asks Council to do is to simply
extend the life of the contract for a year so that the Council can consider whether
to take a look at whether or not it would wish to pursue a Parks Capital
Improvement ballot measure for 2017 or beyond. If the Council chooses to
extend the contract the City has the ability to do so with this particular company.
If the Council chooses not to do it, the contract will die at the end of this calendar
year.
PWD/Liu stated that with respect to Mrs. Lim -Hayes questions and concerns,
while the Washington Street cul-de-sac was completed as a separate standalone
project, it was part of the overall area for slurry seal and the neighborhood and
surrounding streets have received a brand new coat of slurry seal with localized
reconstruction work. There are remaining miscellaneous work items such as
striping and marking and items that require follow up around the newly installed
cul-de-sac area including reflective paint and markings. The area shown in the
photo where the vehicle is parked will be a red curb area with no parking allowed
and there will be further markings, striping, lane markings, etc. to help facilitate
motorists as they access the neighborhood. He anticipated the remaining work
would be completed within the next two weeks.
C/Tye said that if the City Council decided it wanted to do the quad gates, what
would the price tag be and if the City was willing to pay it, could it be done
without the railroad's okay?
CM/DeStefano responded that the City cannot pursue the project without the
railroad's permission, regardless of who pays. It is highly likely that the railroad
is going to push away any responsibility for payment and liability to the entity that
does pay. A few years ago the range was about $1 million for an intersection like
Lemon Avenue at the railroad crossing so arbitrarily he would estimate the cost
to be $1 to 1.5 million to do Lemon.
C/Tye thanked Ms. Lim -Hayes and the Board which has been very diligent over
the years in bringing the City its concerns. He appreciates their diligence and he
is sure that the rest of the Council appreciates her input this evening and thanks
for the work the City has done.
M/Lyons echoed C/Tye's statements and looked forward to everything being
done in the near future.
NOVEMBER 15, 2016 PAGE 8 CITY COUNCIL
C/Low stated with respect to Item 6.4 if no further work is done and the contract
is extended, the $130,000 plus remaining would go back into the City's budget.
CM/DeStefano responded that C/Low was correct.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — November 17, 2016 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting — November 22, 2016 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive (canceled).
5.3 Thanksgiving Holiday — City Offices closed November 24 and 25, 2016 in
observance of the Thanksgiving Holiday. City offices reopen on Monday,
November 28, 2016 at 7:30 a.m.
5.4 Holiday Diamond Ride — November 25, 2016 through January 1, 2017 —
Free shuttle service to and from Diamond Bar Shopping Centers for Ages
18 and older. To book a ride call 1-800-578-6555.
5.5 Candy Cane Craft Fair — December 3, 2016 9:00 a.m. to 2:00 p.m.,
Diamond Bar Center, 1600 Grand Avenue
5.6 City Council Meeting — December 6, 2016 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive,
6. CONSENT CALENDAR: C/Low moved, MPT/Lin seconded, to approve
the Consent Calendar as presented with MPT/Lin recusing himself from approval
of Item 6.3 check #118516 in the amount of $852.50 payable to KOA
Corporation, a business for which he serves as President. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin, M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of November
1, 2016.
6.3 RATIFICATION OF CHECK REGISTER — Dated October 27, 2016
through November 3, 2016 totaling $1,546,240.48.
NOVEMBER 15, 2016 PAGE 9 CITY COUNCIL
6.4 APPROVED AMENDMENT OF CONTRACT WITH PUBLIC FINANCE
STRATEGIES, LLC, DBA TBWB STRATEGIES, FOR POTENTIAL
FUTURE BOND BALLOT MEASURE.
6.5 TRANSMITTED COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
THE YEAR ENDED JUNE 30, 2016.
6.6 AWARDED DESIGN AND CONSTRUCTION MANAGEMENT SERVICES
CONTRACT TO ITERIS, INC. FOR THE TRAFFIC SIGNAL
INFRASTRUCTURE UPGRADES PROJECT — PHASE III IN THE
AMOUNT OF $91,985 PLUS A CONTINGENCY AMOUNT OF $10,000
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER
FOR A TOTAL AUTHORIZATION AMOUNT OF $101,985.
7.1 SECOND READING OF ORDINANCE NO. 10 (2016): AMENDING
CALIFORNIA TITLE 15 OF THE DIAMOND BAR CITY CODE AND
ADOPT BY REFERENCE, THE 2016 CALIFORNIA BUILDING CODE,
VOLUMES 1 AND 2, INCLUDING APPENDICES C, I AND J THERETO;
CHAPTER 1 DIVISION 22 OF THE 2016 CALIFORNIA BUILDING CODE
AS THE ADMINISTRATION CODE; THE 2016 CALIFORNIA
MECHANICAL CODE, AND THE APPENDICES THERETO; THE 2016
CALIFORNIA PLUMBING CODE, AND THE APPENDICES THERETO;
THE 2016 CALIFORNIA ELECTRICAL CODE, AND THE APPENDICES
THERETO; THE 2016 CALIFORNIA RESIDENTIAL CODE, INCLUDING
APPENDICES H, J, K AND O THERETO; AND, THE 2016 CALIFORNIA
GREEN BUILDING CODE, WITHOUT THE APPENDICES THERETO,
TOGETHER WITH CERTAIN AMENDMENTS, ADDITIONS, DELETIONS
AND EXCEPTIONS.
CM/DeStefano stated that this is a suggested adoption of an ordinance
that would approve all of the new development codes by the State of
California for the City of Diamond Bar including Building, Plumbing,
Electrical, Mechanical, Administration, etc. Codes as detailed in the title of
the report.
BO/Tao stated that this is the adoption of the Building Code and local
amendments to the Building Code. Last Council meeting staff presented
its report for First Reading which required clarification of certain
modifications. This Item is being presented to adopt the 2016 Building
Codes along with local amendments adopted for local climatic,
topographical and geologic reasons. There are three new changes in the
Grading Ordinance, four items have been deleted which leaves a large
volume of information in the ordinance which consists of multiple and
cumbersome pages which is, for the most part, a carryover of the prior
code to the new code.
NOVEMBER 15. 2016 PAGE 10 CITY COUNCIL
The three changes and four deletions are indicated in staff's report and
are as follows: Two of the three items of the appendix of the Building
Code are changes relate to grading and definition of "engineers" which
attempts to give more responsibility for the project engineer rather than
just another engineer because there has been some difficulty with other
engineers being hired on and being the civil engineer or soils engineer on
a different project that might not know about the original design. The third
change deals with "rough" grading requirements. This indicates that the
rough grade is part of the engineer's responsibility for up to six months
after the date of his final signature approving the rough grade so that he
cannot relieve his responsibility to make sure that all of his measures are
implemented into the grading provisions.
The four items that are deleted are 1) Building Code Official which no
longer exists in the code; 2) removal of some landscaping requirements
that are part of rough grading requirements which are contained in the
grading requirement and no longer applicable because it gets taken care
of by aversion control measures and is looked at on final inspection for
planning and other purposes. 3 & 4) References to Appendix G which no
longer exists in the past form as a pool requirement. It is now a flood
resistant measure requirement and is referred back to the Building Code.
Staff requests that the City Council open the Public Hearing, Approve
Second Reading by Title Only and Waive Further Reading, and Adopt the
Ordinance.
M/Lyons opened the Public Hearing at 7:39 p.m.
With no one present who wished to speak on this matter, M/Lyons closed
the Public Hearing at 7:40 p.m.
C/Low thanked CDD/Gubman and BO/Tao for consolidating the
information into a very helpful report. She asked that if with these
changes and the existing code, if someone were to build something and
needed a building permit, would they be able come to City Hall and get
information about the intricacies of what they needed to do to accomplish
what they wanted to do on their property.
BO/Tao said that individuals could come to City Hall or contact his
department by phone or email and staff can explain any and all of the
amendments to the Code along with any of the requirements. People
typically do that quite often and there are handouts that spell out the
general requirements.
C/Low thanked BO/Tao for his work and said she understood that while
the City has unique and special geologic requirements and concerns for
NOVEMBER 15, 2016 PAGE 11 CITY COUNCIL
the City's landscape, people are spending their hard-earned dollars to
build their dream homes and the City should make the procedure as
smooth as possible.
MPT/Lin moved, C/Herrera seconded, to Approve for Second Reading
Ordinance No. 10 (2016): Amending California Title 15 Of The Diamond
Bar City Code and Adopt By Reference, the 2016 California Building
Code, Volumes 1 And 2, including Appendices C, I And J Thereto;
Chapter 1 Division 22 of the 2016 California Building Code as the
Administration Code; The 2016 California Mechanical Code, and the
Appendices Thereto; The 2016 California Plumbing Code, and the
Appendices Thereto; The 2016 California Electrical Code, and the
Appendices Thereto; The 2016 California Residential Code, including
Appendices H, J, K And O Thereto; and, The 2016 California Green
Building Code, without the Appendices Thereto, together with certain
Amendments, Additions, Deletions and Exceptions.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera congratulated the Diamond Bar Evergreen Seniors on celebrating 25 -
years. All of the senior groups are very active in the community and it is always
a delight for her to see all of the seniors doing all of the activities. She wished
everyone a Happy Thanksgiving.
C/Low stated that last week's General Plan Workshop was a wonderful and well -
attended event. She understands there are a couple more workshops and she
encouraged everyone to attend if they can. Translations are provided and if
anyone needs translation in Korean or Chinese translators are available during
the workshop. In addition, the City's website is in a foreign language and this is a
very inclusive effort for the entire community. Thank you and congratulations to
the Veterans who were honored at the Veteran's Day Recognition. Their service
and presence is appreciated by this community.
C/Tye said that to him, one of the most moving things this City does is recognize
its Veterans and to present banners to the returning servicemen and women.
During the first General Plan Workshop there was great participation from the 60-
NOVEMBER 15, 2016 PAGE 12 CITY COUNCIL
70 participants who had an opportunity to say what they would like the
community to look like and where a "downtown" could be fashioned, if desired,
and what can be done about traffic. He understands there will be two or three
more workshops and he would encourage anybody, especially the young people
in the audience, to make sure their voices are heard. It is an opportunity to
participate in crafting the plan for the City moving forward over the next .15-20-25
years so as not to have to come and attempt to fix something after -the -fact.
"Puffin on the Hits" for the 19th year in a row at Mt. SAC will be this Friday at 7:30
and Saturday at 7:00 p.m. It is outstanding entertainment and students with ID
can get in for $10. For anyone who wants the opportunity to see Trustee David
Hall dressed up as Rod Stewart or Rosanne Boehner as Cher, this is the event.
The faculty gets together along with Board Members, Faculty, Students,
Professors, Administrators and staff to raise money they put back into
scholarships for students and over 18 years they have put back over $200,000.
It is a great cause and a lot of fun for $20. If interested, call the box office at 909-
468-4050 or purchase tickets at www.fortix.org Hope to see everyone there and
have a wonderful Thanksgiving.
MPT/Lin also congratulated the Evergreen Seniors Club. He has known
Chairman Shi for more than 14 years and during those years he has helped grow
the membership and provide more services and has not aged a day. He was
very impressed with CM/DeStefano and his staff for the responses to Public
Comments. Even though the comments are random, staff is always well-
prepared to fully respond and answer the questions, which MPT/Lin appreciates.
He and M/Lyons were in two subcommittee meetings last week. One was a
Finance Audit Committee during which they received a report from an outside
auditor and he is pleased to inform the community that the City is in very good
and clean financial condition. The second meeting was the Public Safety
Committee meeting with Captain Reyes and Lt. Marquez during which they
received crime statistics for the past 20 years and contrary to popular belief,
Diamond Bar's crime rate has dropped almost 100 percent since 1995. He was
very surprised by that statistic and knows that Diamond Bar is in the good hands
with the Sheriff's Department and that the City will continue to maintain good
crime statistics in the future.
M/Lyons thanked staff led by CSC/Tarazon for the very meaningful Veteran's
Day Celebration and echoed other Council Members who attended, that it was a
great celebration of the City's Veterans. There was video, music, speeches and
photographs all of which was very well done for the Veterans and their families.
Diamond Bar appreciates and loves its Veterans and she believes that was
shown during the event. She recognized Miranda Tejeda, one of the winners of
the Read Together Diamond Bar Essay Contest. Miranda is a Diamond Bar High
School student who wrote an essay on "How the book Lord of the Rings changed
her life." Her very good essay is at the library for all to read. As MPT/Lin
reported, they met last week with the City's external auditors to go over the
findings of the City's annual audit. The audit came out great and it was an
"unmodified opinion" which is the best result a City can get. The auditors also
NOVEMBER 15, 2016 PAGE 13 CITY COUNCIL
reported that the City's internal controls were strong and that the financial
statements are correct. Congratulations to FD/Honeywell and her staff! They
also participated in a Public Safety Committee meeting with the Diamond Bar
Station Captain and Lieutenant and learned that the City's stats are very, very
good and continue to get better. Diamond Bar values public safety and should
individuals wish to do something more for their community they can participate in
Neighborhood Watch. She congratulated Diamond Bar's Public Works
Department led by PWD/Liu upon notification that the City of Diamond Bar has
been chosen to receive a 2016 Project of the Year Award from the Southern
California Chapter of American Public Works Association for the Grand Avenue
Beautification Project. Excellent work PWD/Liu and staff. Everyone is very
proud of you. M/Lyons wished everyone a Happy Thanksgiving.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:51 p.m.
TOMMYE CRIBBINS. CITY CLERK
The foregoing minutes are hereby approved this day of
NANCY LYONS, MAYOR
2016.
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSIO
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE,DIAMOND B 91765
O
-
O2016
ISTMINWOM03V JAM i
Chair/Grundy called the Parks and Recreation Commission meeting to order at 7:03
p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Hsieh led the Pledge of Allegiance.
Present: Commissioners Kim Hsieh, Vice Chair Manisha
Sulakhe and Chair Dave Grundy
Absent: Commissioners Lew Herndon and Benny Liang were
excused
Staff Present: Ryan McLean, Assistant City Manager; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey
McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator.
CALENDAR OF EVENTS: As presented by ACM/McLean.
i. CONSENT CALENDAR.
1.1 Approval of Minutes for the September 22, 2016 Regular Meeting
(continued to the November 17, 2016 meeting for corrections).
R k. `—R �-
2.1 Recreation Program Update — RS/Murphey
VC/Sulakhe said she believes the Sunshine Seniors meet on Friday,
Saturday and Sunday mornings.
C/Hsieh asked if the Armed Forces banners were slated to be removed.
RS/Murphey responded that there are no immediate plans to remove
them. People can still fill out applications for family members who are
serving.
2.1.1 Power Point Presentation — City of Diamond Bar outh Baseball -
Summer 2016 — RS/McKitrick
OCTOBER 27, 20iS NAGE 2 P& -R COMMISSION
Chair/Grundy noted a dramatic decline in the number of Girls
Softball participants and asked if it was more of a reporting
anomaly or an actual decline. RS/McKitrick said he believed it was
both. Depending on who completes the forms, some are more
realistic about their predictions. In real numbers, it has taken a
substantial hit over the years. Chair/Grundy asked if there were
any thoughts on how participation could be encouraged and
RS/McKitrick said he has not seen the total numbers, but it has
been his perception over the years the City's population is aging
and there are not as many young families residing in the
community.
ACM/McLean felt that some of the shifts in "preferred sports" have
changed. There has been a significant increase in court sports
such as basketball and tennis participation as opposed to the field
sports. Some things he has heard from the community as well as,
trends for the baseball, softball and soccer programs indicate a
reduction in participation.
Chair/Grundy said he was interested in learning whether the City
sees a decline in participation that indicates a lessening in sports
overall or as mentioned, a migration from one sport to another or
demographics (age). RS/McKitrick said he believed it was "all of
the above." For this area, years ago baseball was the biggest sport
the City offered. Prior to indoor soccer there was flag football.
When it was football, basketball and baseball only, baseball was by
far the City's biggest program with 500 kids versus 160 now. For
the basketball program, the City used to be in the high 200's — low
300's and with two months to go before the beginning of the
season, the count is at 320. Staff has it capped out at 464 and last
year the number was fairly close to that figure. While basketball is
growing, he believes there is less overall participation.
Chair/Grundy felt that it does not matter what sport the kids are
playing but that it is good for the City to want to offer a variety of
programs that encourages activity and participation across the
board and it would be good to track that so that if the City is seeing
overall participation going down across a broad spectrum of sports,
perhaps there could be consideration to what could be offered to
bump up the participation. It is good to have people out, interested
and active.
ACM/McLean said he believed RS/McKitrick's presentation was
very good and demonstrates what the City is doing across the
board on all of the programs. The City is attempting to look at all of
the programs with respect to trends and data that may not have
been considered in the past. It is pretty evident that when one
looks at a 10 -year window like RS/McKitrick did in his presentation,
OCTOBER 27, 2016 PAGE 3 P &R COMMISSION
that there has been a change and staff will use this data to look at
Diamond Bar Center usage and baseball program participation, etc.
so that the City can step back and make decisions that can provide
the maximum benefit to those who participate. In short, staff
shares Chair/Grundy's thoughts on his "food for thought" issue.
2.2 Maintenance Report— PMS/Jordan
Chair/Grundy asked what "raise Elm trees" at Peterson Park means and
PMS/Jordan said it was indicated to be a light pruning to raise up the
lower branches that are impeding with walkways — essentially, raising the
canopy.
2.2.1 Washington Street Park— PMS/Jordan.
Chair/Grundy asked how the tiles that were done by the kids were
holding up and PMS/Jordan responded that they are holding up
very well. in fact, when he and C/Herndon walked the park he was
very pleased to see that they are in pristine condition. They are
contained in two seating walls directly adjacent to the play area.
2.3 CIP Projects —ACM/McLean
2.3.1 Stardust Park — This grant funded project that must be completed
by the end of December is on schedule and will likely be completed
by the end of November or sooner. New concrete has been laid
down, new play equipment has been installed and some of the
landscaping was done when last observed. The drainage and
landscaping is substantially complete with the process scheduled to
wrap up next week.
2.3.2 Peterson Park Playground Equipment— This is a very heavily used
park with youth sports. Due to the age of that equipment, the City
chose to replace it. The fencing surrounding the play area has
been installed and painted. The equipment is on-site and will be
installed beginning next week. This area should be completed and
opened to the public by the end of November.
2.3.3 Diamond Canyon Park — This new neighborhood park will be open
to the community in December. The community dedication event is
scheduled for Saturday, December 31d. Staff has conducted its
second punch walk and is following up on a few outstanding items.
The wrought iron fence has been installed. Placement of trash
cans, tables and other minor amenities is forthcoming. The fence,
the bridge, replacement of the power pole and installation of the
monument signage is complete and ready for the December
opening.
OCTOBER 27, 2016 PAGE 4 P&R COMMISSION
2.3.4 Longview South Improvements/Longview (North Swing Sei Projects
— These items are in the bid process package which should be out
for response the middle of November. Staff anticipates taking its
recommendation to the City Council for award of construction
contracts in November and once completed, the projects will
proceed in the first quarter of 2017.
2.4 List of pending Commission requests — ACM/McLean
Regarding concern about the need for additional stairs at the dog park,
the Pantera Park Trail and Steep Canyon Trail projects will address that
issue. Bids have gone out and staff anticipates taking the contract award
recommendation to the City Council in the next month or so and if all goes
according to schedule, the project will move forward the early part of
2017.
The request for a breakdown of the number of events at the Diamond Bar
Center is underway as staff proceeds with its Use Analysis for the facility.
Staff has completed data collection for fiscal year 2015-16 and the
analysis will begin next week. The data will be analyzed for observations
and recommendations.
Additional fencing at Brea Canyon Road and Diamond Canyon Park has
been installed and the item will be eliminated from the list of pending items
for the next meeting.
The request at the last Commission meeting about placement of
advertising under the Diamond Canyon. Park sign has been considered
and at this time, staff has no recommendation to move forward with any
advertisement or video boards at Diamond Canyon. The City's Public
Information office is looking into other electronic signage options at other
locations in town, one being improvement of existing signage at the former
library site near the fire station.
Staff completed a letter of appreciation requested by C/Herndon to the
Diamond Bar Community Foundation for their donation to the Concerts in
the Park event.
Chair/Grundy said that based on community input he was pleased to hear
that the additional stairs at the dog park project was moving forward.
4. NEW BUSINESS: None
C/Hsieh thanked staff for the great reports and said she is so proud to be a
OCT (}BER 275 2016
PAGE s
P&P C'GATEIz✓E£SSI:ii'
Diamond Bar resident and having such great staff members. She thanked
RS/McKitrick for "loving our children" and said he should keep up the good work.
VC/Sulakhe is very proud of the City's parks and recreation department. She
thanked ACM/McLean for taking on responsibility for these areas and thanked
RS/Murphy, RS/McKitrick, and FMS/Jordan for doing a great job which she
greatly appreciates.
Chair/Grundy commended staff for the very informative reports and for providing
good visuals of what is going on in the City. Lately he has seen some of these
things firsthand. Lorbeer has been a perennial trouble spot but when he recently
visited a couple of weeks ago he found the field to be in good shape compared to
other years. The Restaurant Week was fun. He appreciates that the City joined
in sponsoring this type of event and that the City has future Restaurant Weeks.
He is looking forward to the opening dedication of Diamond Canyon Park on
December 3.
ADJOURNMENT: Chair/Grundy moved, C/Hsieh seconded to adjourn the meeting.
With no one objecting and no further business before the Parks and Recreation
Commission, Chair/Grundy adjourned the meeting at 7:55 p.m.
The foregoing minutes are hereby approved this 27 day of OCTOBER 2016.
Respectfully S
RYAN €VtCLEAN, SECRETARY
Agenda No
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JULY 14, 2016
6.4(a)
Vice-Chair/Mehta called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall
Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Garg led the Pledge of Allegiance.
ROLL CALL: Commissioners Mahendra Garg, Shokoufeh
Mirzaei, Cynthia Quan, and Vice -Chair Surendra
Mehta
Absent: Chairman Ed Pechy was excused
Also Present: David Liu, Public Works Director, Kimberly Young,
Senior Civil Engineer; Christian Malpica, Associate
Engineer; Fabian Aoun, Assistant Engineer; and
Marcy Hilario, Administrative Coordinator.
A. Minutes of the June 9, 2016 Regular Meeting
C/Quan moved, C/Mirzaei seconded, to approve the Regular Meeting Minutes
of the June 9, 2016. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
Garg, Quan, VC/Mehta
NOES:
COMMISSIONERS:
None
ABSTAIN:
COMMISSIONERS:
Mirzaei
ABSENT:
COMMISSIONERS:
Chair/Pechy
li. PUBLIC COMMENTS: None
A. Receive and File Traffic Enforcement Updates for:
1. Citations: April, May and June 2016
2. Collisions: April, May and June 2016
3. Street Sweeping: April, May and June 2016
JULY 14, 2016
PAGE 2 T&T COMMISSION
C/Quan noted the trend in increasing number of parking citations for street
sweeping. PWD/Liu responded that there is additional parking enforcement
support, which results in more citations issued this year. Typically, 200 to 300
tickets were issued each month by one parking enforcement officer.
VC/Mehta asked if people could be educated more to reduce the amount of
citations. PWD/Liu explained that when it comes to enforcement or any
services that involve programs in the City, education is an on-going process.
He further added that staff regularly reminds the public about street sweeping
schedules, as well as working with the City to remain vigilant about obstructing
these services by parking on the streets. PWD/Liu said he believes the fine
amount for street sweeping violations is comparatively lower than other
communities, which may be a reason that residents continue to pay the fine of
$40 rather than comply. In addition, violations are issued to only those
vehicles that are obstructing the street sweeper. If a vehicle is parked on the
street during that four-hour window, but is not obstructing the street sweeper,
that vehicle will not be cited. This is about working with residents to help keep
their streets clean and free of debris, all of which are explained on a regular
basis.
C/Garg asked how much revenue the City collects from street sweeping
parking citations. PWD/Liu replied that he would provide that information at
the next meeting.
VC/Mehta moved, C/Quan seconded, to receive and file the Traffic
Enforcement Updates for April, May and June 2016. Motion carried by the
following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
OLD BUSINESS: None
NEW BUSINESS: None
Garg, Mirzaei, Quan, VC/Mehta
None
Chair/Pechy
STATUS OF PREVIOUS ACTION ITEMS: None
INFORMATIONAL ITEMS:
A. Traffic Signal Infrastructure Upgrades Project, Phase I & Phase If —
AE/Malpica reported that sixty percent (60%) of the Phase I project has been
completed, including 90 percent (90%) of fiber optic cable installation, with the
exception of a portion along Pathfinder Road. The project has been placed on
hold, awaiting delivery of additional communication equipment expected by
JULY 14, 2016 PAGE 3 T&T COMMISSION
July 28th. Traffic will continue to be monitored once work resumes. The
project is scheduled to be completed by the end of August. Also, our traffic
engineering consultant has completed 90 percent (90%) of the Phase II draft
design plans, which are scheduled to be delivered to staff next week.
B. Adaptive Traffic Control Signal System — RFP — AE/Malpica shared that
staff has reviewed proposals from five (5) consultants. Based on the review,
three (3) consultants were invited for interviews on July 11 at City Hall. These
interviews will allow staff to ask additional detailed questions related to the
consultant's scope of work, which will allow staff to select the final consultant
to assist staff in the procurement/implementation plan for the system. Once
the consultant has been selected, the contract will be presented to the City
Council at its meeting of August 16.
C. Copley Drive/Golden Springs Drive Intersection Enhancements —
AE/Malpica stated that The Request for Proposal will be sent out to
consultants by next week, with a due date of August 10tH
D. Edison Project at Diamond Bar Boulevard/Golden Springs Drive —
AE/Malpica indicated that the Edison contractor has completed the backfill of
the trenches and sidewalk restoration along Diamond Bar Boulevard, south of
Golden Springs Drive. The work area along Golden Springs Drive, at the
Diamond Bar Boulevard intersection, is on hold until the final power outage is
conducted on July 20th, after which final restoration work will be completed.
The following week, travel lanes are scheduled to be re -opened prior to the
opening of the school year.
E. Area 4 Road Maintenance Project— PWD/Liu reported that the contract for
this project has been agendized for the City Council's July 19th meeting. Staff.
is recommending award of construction contract to All American Asphalt for
this neighborhood which lies north of Pathfinder Road and west of the SR -57
(north western portion of the City). The goal is to complete the portion around
the Walnut Elementary School area priorto the beginning of the school year or
on weekends if school has resumed fall session.
SCE/Young introduced Assistant Engineer, Fabion Aoun, who comes from..
David Evans & Associates and is in his third week with the City. AE/Aoun has
a great depth of experience in engineering, which has already come into vital
importance and play in one of the City's critical projects. Staff is excited to
have AE/Aoun on board and will he be a great addition to the Diamond Bar
staff.
F. Willow Heights Update — SCE/Young shared that this project is nearing
completion. The developer is looking to obtain final approval on the last three
units within the development and is also working on all final "punch list" items
with respect to sidewalks, pavement, etc. The park is also nearing completion.
The pedestrian bridge that provides a path overthe flood control channel, from
one side of the park to the trail area, and tot lot play equipment has been
JULY 14, 2016 PAGE 4 T&T COMMISSION
permitted and is under construction. Once completed, this will conclude
construction. However, the maintenance period required for the landscape
improvements will remain underway and while the park may appear to be
completed, it will need to proceed through the mandatory maintenance period
prior to the City accepting the park. The off-site street improvements are`, .
awaiting the Edison utility pole relocations and removals. Once the poles are
removed, final roadway widening along Brea Canyon Road and Diamond Bar
Boulevard will be completed.
VC/Mehta asked about an opening date for the park. SCE/Young responded
that staff is working with the developer to determine whetherthe park will open
in August/September.
G. Entry Monuments at Diamond Bar Boulevard/Temple Avenue and Golden
Springs Drive/Calbourne Drive — SCE/Young indicated that these
monuments are currently under design. Completion is anticipated shortly so
that plans and specs can be finalized and go out to bid. The goal is to
maintain the current design; however, because it is a different location with
different median widths and roadway curvature, the architect needs to find the
most ideal positioning for the monument and depending on the width of the
median, alterations may be needed to accommodate the width of the median.
In addition, the electrical wiring and irrigation needs to be designed to
accommodate the new lighting and plants that will be installed.
H. Morning Canyon Road Rehabilitation Project— PWD/Liu relayed that plans
and specs are being finalized and staff intends to begin advertising in the next
week or two. It is anticipated that Council can award the construction contract
at their August 16th meeting. Construction is slated to begin in September,
with completion prior to Thanksgiving. Staff will be communicating with the
church and neighborhood residents as this project moves forward.
VC/Mehta asked how much of the street would be reduced due to
construction. PWD/Liu responded about 16 feet from the parking area. A two-
lane road will remain.
L Lemon Avenue Interchange Project— SCE/Young reported that overthe last
month, there have been developments with respect to getting this project
underway. Staff was approached by the Alameda Corridor East Construction
Authority (ACE), the agency that has been tasked with constructing the San
Gabriel Valley grade separation projects, asking to take over the project rather
than the proposal to have Caltrans administer the project. This would be
beneficial because ACE needs the interchange constructed before they can
close Fairway Drive for the grade separation project. By ACE taking over the
project with their current contractor doing the Fairway Grade Separation, staff
was able to expedite getting the plans approved. All that is needed at this
point is a permit from Caltrans rather than all of the additional approvals and
reviews that would have been warranted had Caltrans administered the .
project. Staff submitted the application for the Caltrans permit and expects to
JULY 14, 2016 PAGE 5 T&T COMMISSION
receive the permit within the next couple of weeks rather than months. In the
meantime, the cities of Diamond Bar and Industry and ACE will be working on
a three party agreement to have ACE formally take over the project for
construction. PWD/Liu added that the project will likely commence
February/March 2017 and conclude in about a year and a half. SCE/Young
further explained that the current designation of the truck route along Golden
Springs Drive between Brea Canyon Road and Lemon Avenue will be
removed once the interchange is constructed so trucks will no longer be
permitted to use Golden Springs Drive between Brea Canyon Road and
Lemon Avenue.
J. SR -57/60 Confluence Project — SCE/Young reported that construction
continues on the westbound on-ramp on the freeway side and within the
vacant parcel adjacent to the vacant Honda parcel. Striping along Grand
Avenue remains and congestion continues to occur along Grand Avenue for
southbound vehicles because of the phasing. Caltrans is attempting to
manage the signal tinning; however, because of the split phase requirement,
they are restricted to having one leg of the intersection at a time with a green
light. The westbound off -ramp phase of the project is in the process of getting
Caltrans approval to proceed with construction because it is funded by the
federal TIGER grant. Once the authorization is received, construction will
begin.
K' TR 63623 — South Pointe Residential Development — SCE/Young stated
that the project continues with grading, storm drain and sewer improvements.
The model homes will be submitted shortly. Lennar is looking to get the
building plan check expedited in order to have the models open by the end of
2016. The park precise grading plans are under review and nearing
completion so that grading for Larkstone Park can begin. The goal is to have
the park constructed during the selling of the units as an amenity for families
with children to consider the residential development even though it will be a
public park. The developer is eager to push this development forward to
buildout and sell out as soon as possible.
L. Grand Avenue/Golden Springs Drive Intersection Improvements Update—
SCE/Young shared that this project continues in the design phase. Staff is
working closely with the landscape architect to bring the same elements atthe
Grand Avenue/Diamond Bar Boulevard intersection to the Grand
Avenue/Golden Springs Drive intersection including pavers, traffic signal poles
and other landscape and hardscape features.
M. Washington Street Cul -de -Sac at Lincoln Avenue Project - PWD/Liu
reported that this afternoon, the plans and specifications were approved for
this project, which will discourage truckers from turning into Washington Street,
which is a cul-de-sac. The project will go out to bid next week with
construction commencing in early September. Staff hopes to complete the
construction sometime in October.
JULY 14. 2016 PAGE 6 T&T COMMISSION
C/Quan asked if the K -mart property was under development. PWD/Liu replied that
the Community Development Department received plans for the site last week and
staff is working closely with the developer. Further details will be available once the
project goes to the Planning Commission for consideration.
V%. SCHEDULE OF FUTURE CITY EVENTS:
As presented in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, VC/Mehta adjourned the meeting at 8:00 p.m.
The foregoing minutes are hereby approved this g T� day of SE -0 SCC 2016.
Respectfull mated,
Z4
Davi-6. Liu, Secretary
Attest.
Vice -Chaim n Surendra Mehta
Agenda No. 6.4(b)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
SEPTEMBER 8, 2016
CALL TO ORDER:
Chair Pechy called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Quan led the Pledge of Allegiance.
ROLL CALL: Commissioners Mahendra Garg, Cynthia Quan,
Vice -Chair Surendra Mehta and Chairman Ed
Pechy
Absent:
Also Present:
= jff •
Commissioner Shokoufeh Mirzaei was excused
David Liu., Public Works Director; Kimberly Young,
Senior Civil Engineer; Fabian Aoun, Assistant
Engineer; Christian Malpica, Associate Engineer
(Traffic); John Beshay, Associate Engineer, and
Debbie Gonzales, Administrative Coordinator.
A. Minutes of the July 14, 2016 Regular Meeting
VC/Mehta moved, C/Quan seconded, to approve the Regular Meeting Minutes
of the July 14, 2016. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Garg, Quan, VC/Mehta
None
Chair/Pechy
Mirzaei
II. PUBLIC COMMENTS: None
III. ITEMS FROM STAFF:
A. Receive and File Traffic Enforcement Updates for:
1. Citations: June, July and August 2016
2. Collisions: June, July and August 2016
3. Street Sweeping: June, July and August 2016
C/Quan moved, VC/Mehta seconded, to receive and file the Traffic
Enforcement Updates for June, July and August 2016. Motion carried bythe
following Roll Call vote:
SEPTEMBER 8, 2016 PAGE 2 T&T COMMISSION
AYES:
NOES:
ABSENT
COMMISSIONERS
COMMISSIONERS
COMMISSIONERS
IV. OLD BUSINESS: None
V. NEW BUSINESS: None
Garg, Quan, VC/Mehta, Chair/Pechy
None
Mirzaei
VI. STATUS OF PREVIOUS ACTION ITEMS: None
C/Quan commented on and complimented the Diamond Barentry monument sign
at the Willow Heights/Diamond Canyon Park location and the cattle associated
with the sign.
VC/Mehta inquired about a traffic accident that occurred at the intersection of
Golden Springs Drive and Copley Drive on September 2nd. He also inquired
about the lack of street lights along Diamond Bar Boulevard passed the Willow
Heights community.
mfflmfffn�;.
A. Traffic Signal Infrastructure Upgrades Project, Phase I — AE/Malpica — All
communication units have been configured by our traffic signal communication
consultant. The contractor is currently completing the final fiber connections in
the traffic signal cabinets, getting ready for communication units to be installed
starting next week. We continue to be on schedule for this project to be
completed by the end of this month.
Traffic Signal Infrastructure Upgrades Project, Phase II —This phase is a
continuation of the improvements to the overall communication network
infrastructure by replacing 4.3 miles of existing copper cable with fiber optic
cable, rewire of three (3) intersections to improve wiring connections,
replacement of thirty (30) traffic signal controllers, and upgrading any as -
needed signal components/units to improve reliability and functionality. Plans
and specs are currently under review by staff.
Traffic Signal Infrastructure Upgrades Project, Phase III — This phase will
be the final phase of the improvements to the overall communication network
infrastructure. This phase will include replacing 4.3 miles of existing copper
cable with fiber optic cable, rewire of two (2) intersections to improve wiring
connections, replacement of twenty (20) traffic signal controllers, and
Upgrading as -needed traffic signal components/units to improve reliability and
functionality. Request for Proposals (RFP) is under development.
SEPTEMBER 8 2016 PAGE 3 T&T COMMISSION
B. Adaptive Traffic Control Signal System — RFP — AE/Malpica — Design
contract was awarded to Kimley-Horn at the August 16th City Council meeting.
The kick-off meeting is scheduled for the week of September 26t"
C. Copley Drive/Golden Springs Drive Intersection Enhancements —
AE/Malpica — Staff received one proposal during the week of August 8th. The
proposal is currently under evaluation.
D. Edison Project at Diamond Bar Boulevard/Golden Springs Drive —
AE/Malpica — Final striping was completed during the week of August 29th
E. Battery Backup Project (BBS) Project— Phase 11 — AE/Malpica — Phase I
project was completed in 2015, including installation of fourteen (14) new
battery back-up units. Phase II will include the installation of twenty (20) new
battery back-up units along Diamond Bar Boulevard, Golden Springs Drive,
Brea Canyon Road, and Pathfinder Road. The new units will provide back-up
power service to continue operating the signal in the event of an outage.
Plans and specs are currently under review.
F. Area 4 Road Maintenance Project —AE/Beshay — All American Asphalt has
already started construction prep and concrete removal in the Washington
Street and Brea Canyon Road vicinity as of August 31, 2016. The overall work
schedule has been mailed to residents within Area 4. Detailed construction
schedule will be provided to impacted residents by contractor 1-2 weeks prior
to commencement of street closures due to the slurry seal/cape seal. Slurry
seal operations will start mid-October.
G. Diamond Bar Boulevard/Grand Avenue Clock & Median improvements
Project —AE/Beshay—The bid opening was held Thursday, September 8th. A
total of two (2) bids were received. The lowest apparent bidder was CEM
Construction, with a total bid of $64,770. Stall will begin checking the lowest
bidder's proposal to verify the responsiveness of their bid. The bid award is
scheduled for the first City Council meeting in October, with construction
anticipated to start by late October.
H. Willow Heights Construction Update/Diamond Bar Boulevard/Brea
Canyon Road Intersection Enhancements AE/Beshay— The removal and
replacement of curb and gutter of the curb ramps have been completed. Staff
is coordinating with SCE and Crown Castle Communication for the removal of
two (2) power poles at the southeast corner of Diamond Bar Boulevard and
Brea Canyon Road. Lennar's contractor will then complete the street widening
at that location. This project consists of and includes rehabilitation of asphalt
pavement; the construction of interlocking pavers for the crosswalks similar to
the Grand Avenue/Diamond Bar Boulevard intersection, reconstruction of color
concrete curb ramps, and installation of decorative traffic signal poles.
1. Entry Monuments at Diamond Bar Boulevard/Temple Avenue and Golden
Springs Drive/Calbourne Drive —AE/Beshay — Two monument signs similar
SEPTEMBER 8, 2016 PAGE 4
T&T COMMISSION
to the monument sign installed at the Grand Avenue/Longview Drive Citv limit
will be constructed at Diamond Bar Boulevard/Temple Avenue and Golden
Springs Drive/Calbourne Avenue. The project is currently in design, with
construction anticipated to start this fall.
J. Lemon Avenue Interchange Project— SCE/Young discussed the progress of
the Lemon Avenue Interchange Project with execution of the Betterment
Agreement that the City Council approved in August with the Alameda Corridor
Construction Authority (ACE) and the City of Industry. With the approval of the
Agreement, ACE will be moving forward with the construction as part of the
Fairway Drive Grade Separation Project that is already under construction.
The Lemon Avenue Interchange will be added to the Fairway Drive
Interchange Project as a change order. Construction is targeted to begin in
March 2017, with completion scheduled for Fall, 2018.
K. SR -57160 Confluence Project — SCE/Young indicated that the construction
for the WB on-ramp phase of the project had been stalled due to the
designated nesting season. Construction was expected to resume in the next
few weeks. The type of bird that was nesting and being protected had not
been identified. For the WB -off ramp phase of the project, SCE/Young
indicated that final approval of the contract award was underway with
construction targeted to begin in the next few months.
L. TR 63623—South Pointe Residential Development—SCE/Young reported
that rough grading of the development was near completion while the storm
drain and sewer construction continues. The developer has submitted precise
grading plans for their model homes and is hoping to have the models under
construction by the end of the calendar year. The developer is currently
working with the Planning Division staff on proposed design changes to the
housing units. C/Garg inquired if Larkstone Drive would be the main entrance
to the community and SCE/Young confirmed that it would be. C/Quon inquired
about school related traffic and residential traffic during morning rush hour.
SCE/Young indicated that the Traffic Impact Analysis that was completed as
part of the Environmental Impact Report at the time the development was
approved did not indicate that there would be a need for any traffic mitigation
measures other than the fair share fees that are required to be paid. However,
the project was conditioned to review traffic patterns after construction was
completed to determine if traffic measures would be warranted along
Larkstone Drive. Additionally, there is an approximate four (4) acre public park
that will be constructed as part of the development along Larkstone Drive
across from Southpointe Middle School. The precise grading plans have been
approved and the developerwill likely begin construction in the next month so
the park can be completed during the sales of the residential units as an
amenity to the community.
M. Grand Avenue/Golden Springs Drive Intersection Improvements Update—
SCE/Young reported that the design of the intersection improvements
continues with Industry's design engineer, WKE. This intersection will be
SEPTEMBER B, 2016 PAGE 5 T&T COMMISSION
enhanced similar to the improvements for the Grand Avenue/Diamond Bar
Boulevard intersection.
N. Neighborhood Traffic Management Program (NTMP) — SCE/Young
indicated that there are two (2) neighborhoods that are currently undergoing
the NTMP process. The first is along Armitos Drive. This neighborhood first
began the process in June of 2015. The conceptual plan has been completed
and the second meeting is scheduled to take place on Sept. 29th at the
Pantera Park Community Room. The first meeting had low participation,
therefore, staff is hoping that by moving the meeting closer to the
neighborhood, this will allow for additional participation from residents. The
second neighborhood is Castle Rock Road off of Diamond Bar Boulevard.
Traffic counts are scheduled to be collected this week and a meeting will be
scheduled for the beginning of October.
O. Washington Street Cul -de -Sac at Lincoln Avenue Project — PWD/Liu
shared that a construction contract was awarded to CT&T on August 16, 2016.
Construction is anticipated to begin September 2016.
P. Morning Canyon Road Rehabilitation Project — AE/Beshay reported that
specifications for this project are being reviewed. Construction is anticipated
to begin in March, 2017 with a proposed completion date of June 30, 2017.
VI. SCHEDULE OF FUTURE CITY EVENTS:
As presented in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Pechy adjourned the meeting at 7:45 p.m.
The foregoing minutes are hereby approved this day of ; I; ifcf`;'[ r''- 2016.
Respectfully Su ed,
David G. Liu,cretary
Attest,
Vice -Chair Surendra Mehta
MINUTES OF THE CITY OF DIAMOND} BAR
MEETING OF THE PLANNING COMMISSION
OCTOBER 11, 2016
CALL TO ORDER:
Agenda No. 6.5
Chair/Mahlke called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Vice Chair/Wolfe led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Naila Barlas, Frank Farago, Ken
Mok, Vice Chair Raymond Wolfe and Chair Jennifer
"Fred" Mahlke
Also present: James Eggart, Assistant City Attorney, Greg
Gubman, Community Development Director; Grace Lee, Senior Planner, David Liu,
Public Works Director; Fabian Aoun, Assistant Engineer; and Stella Marquez,
Administrative Coordinator.
Others present:
Steve Sasaki, Traffic Consultant
2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS:
Dr. Donna Earnhart asked about the property for sale between the on and off ramp of
the SR/60 near Der Wienerschnitzel. About 20 years ago she was considering moving
her veterinary hospital to that property which she learned, according to the geological
survey, was unfit to build on because of potential landslides and wanted that information
on the record.
CDD/Gubman responded to the speaker that the site has geological issues.
3. APPROVAL OF AGENDA: As presented
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of September 27, 2016:
C/Farago moved, C/Barlas seconded to approve the Minutes of the Regular
Meeting of September 27, 2016.
OCTOBER 11, 2016
AYES:
NOES:
ABSTAINED:
5. OLD BUSINESS:
7
NEW BUSINESS
PUBLIC HEARING(S):
COMMISSIONERS
COMMISSIONERS:
COMMISSIONERS:
None
None
PLANNING COMMISSION
Barlas, Farago, Mok,
Chair/Mahlke
None
VC/Wolfe
7.1 Development Review Conditional Use Permit, Minor Conditional Use
Permit and Comprehensive Sign Program No. PL2016-105 — Under the
authority of Diamond Bar Municipal Code Sections 22.48, 22.58 and 22.36.060,
the applicant requested Planning Commission approval of the following land use
applications:
1. Development Review:
® Kmart building renovation
o Demolish the existing 9,210 square foot outdoor garden center.
o Partition the existing 84,245 square foot building into three inline retail
tenant spaces to accommodate a grocery store (approximately 29,365
square feet), an apparel and home fashion retailer (approximately
27,262 square feet) and approximately 27,618 of available retail space.
o Construct an addition of approximately 12,155 square feet to the north
end of the former Kmart building to accommodate a pet store.
o Construction of a 4,200 square foot freestanding building ("outparcel")
to accommodate two fast casual food service tenants. The new
building is proposed to be located at the front of the property
(i.e., toward Diamond Bar Boulevard), between the signalized
driveway and the existing McDonald's restaurant.
o Renovation of the parking lot, including resurfacing and striping, new
lighting, landscaping and accessibility upgrades in compliance with the
Americans with Disabilities Act (ADA). In addition to the subject
property, the applicant proposes to renovate the parking lot of the
neighboring Ace Hardware/Auto Zone/Dilliwala restaurant -anchored
shopping center.
OCTOBER 11, 2016 PAGE 3 PLANNING COMMISSION
2, Conditional Use Permit:
o Drive-thru service for one of the two proposed outparcel tenants
o Establishment of a veterinary clinic within the proposed pet store.
3. Minor Conditional Use Permit:
o To authorize the sale of beer and wine for onsite consumption in
conjunction with onsite food service for one of the two proposed outparcel
tenants (the tenant not proposing drive-thru service)
o To establish outdoor dining areas for both outparcel tenants.
4. Comprehensive Sign Program:
All Diamond Bar shopping centers are required to establish design criteria for
all building -mounted and free-standing signs. The applicant has thus
submitted a proposed Comprehensive Sign Program as part of the overall
project.
The subject property consists of approximately 8.14 acres located on the
westerly side of Diamond Bar Boulevard, directly south of Gentle Springs
Drive as shown on the illustration of the property boundaries provided in staff's
report. The subject property is zoned C-3 with an underlying General Plan
Designation of General Commercial.
PROJECT ADDRESS:
PROPERTY OWNER/
APPLICANT:
249 S. Diamond Bar Boulevard
Diamond Bar, CA 91765
Diamond Springs, LLC
9304 W. Sunset Boulevard
West Hollywood, CA 90069
CDD/Gubman presented staff's report stating that the proposed project is
comprised of various components. The later portion of the presentation
included analysis and recommendations, as well as corrections for which
errata slides and sheets have been provided to the Commission. In addition,
errata sheets have been provided for audience members, as well as a copy
of the revised Traffic Study that includes recommendations for the signalized
left turn pocket at the project entrance which will be discussed during staff's
presentation.
OCTOBER 11, 2016 PAGE 4 PLANNING COMMISSION
CDD/Gubman stated that the drive-thru lane width needs to meet the Code's
12 foot minimum requirement and was not included in the draft resolution,
therefore, he is recommending that if the Planning Commission decides to
approve this project that it include in the motion the addition of Condition F 9
as written in the errata sheet. To address the left turn pocket improvements,
the Condition in the resolution is proposed to be replaced with the language
contained in the errata sheets, which in summary replaces the requirement
for the dual left turn lane and associated signal upgrades and modifications
by changing it to allow it remain as a single left -turn pocket with a length of
250 feet with signal phasing. And, this would need to be evaluated and
modified, with the provision that the developer would have to work with the
Public Works Department to ensure that the phasing of the signal was still
optimal for the length of the left -turn pocket.
CDD/Gubman concluded that staff is recommending Planning Commission
approval of Development Review, Conditional Use Permit, Minor Conditional
Use Permit, and Comprehensive Sign Program No. PL2016-105, based on
the Findings of Fact, and subject to the conditions of approval as listed within
the Resolution.
C/Farago asked if the signal phasing study would include the signal at Golden
Springs and Gentle Springs Lane and CDD/Gubman said that yes, the study
would need to look at the series of signals from Golden Springs and Gentle
Springs-. What the study cannot do is work to improve the signalization at the
freeway onramps because that signal is under the control of Caltrans.
PWD/Liu has been working diligently to address some of those signalization
issues which is a separate standalone task the City has been working on to
deal with some of the congestion that the Caltrans signals are causing along
Diamond Bar Boulevard. PWD/Liu said that the short answer is "yes" that
staff will make sure that the main driveway signalization is in sync with the
rest of the signals along Diamond Bar Boulevard, specifically the signals at
Golden Springs (main driveway) and Palomino/Gentle Springs. As stated, the
tricky part of this effort is the Caltrans on and off ramps. A fact well known to
the Commission is that Diamond Bar Boulevard is a major cut -through
boulevard for residents as well as commuters on a daily basis. The worst time
is the afternoon peak traffic hours and at the eastbound on-ramp, Caltrans
has an active "ramp meter" in place to assure freeway mainline efficiency
which allows only a certain number of cars to access the "mainline"/freeway.
Unfortunately, when Caltrans adjusts the meter they do not communicate the
adjustment to the City which is typical throughout California. In any case, the
City makes an effort to initiate a discussion with Caltrans on at least a
OCTOBER 11, 2016 PAGE 5 PLANNING COMMISSION
quarterly basis to see if they will make any adjustments. Bottom line is that
Diamond Bar wants all four signals to be synchronized beginning frorn the
ramps to Golden Springs Drive.
Chair/Mahlke thanked CDD/Gubman for his very complete and thorough
presentation.
C/Farago asked for verification that if the Council approved the project it would
have to include in its motion the change to F9 as well as the revision to K1
and CDD/Gubman responded affirmatively.
C/Mok said that he too appreciated the thorough and complete presentation
from CDD/Gubman. He asked if the 250 foot left turn pocket would provide
18 -wheelers appropriate access to the main driveway or would the trucks
enter via Gentle Springs. He was concerned about cars stacking up behind
trucks. When Kmart was in operation did trucks use the main driveway or
come into the center via Gentle Springs. CDD/Gubman referred C/Mok to the
applicant. The plans show that there are provisions for the entrance to have
adequate width for vehicles to maneuver turning to the right and the way the
loading docks are oriented, it is difficult for him to speculate on whether trucks
would try to make the left turn. C/Mok said that in an ideal world the trucks
would come down Gentle Springs and approach the loading docks from that
direction. Can the Commission suggest that option? CDD/Gubman said that
Gentle Springs is a private street and he would say that if the property owners
objected to that (method of entry) they could restrict it so that the project would
take access off of the Diamond Bar Boulevard driveways.
C/Mok asked if traffic lanes in the parking lot would be blocked off during
construction which would impact the current operating businesses and
CDD/Gubman said that the project will be phased and the property owner,
architect and project manager would be able to provide additional information
about how the phasing would occur. There would be short-term impacts to
the existing tenants because the neighboring property is requesting that the
developer improve his portion of that shared parking lot at the same time.
While there would be short term impacts, normally there are provisions so that
businesses can remain open.
C/Mok asked who was responsible for temporary signage to let the public
know that businesses are open and are invited to shop during construction.
CDD/Gubman said that it is the property owner's responsibility to provide that
notification.
OCTOBER 11, 2016 PAGE 6 PLANNING COMMISSION
C/Mok said it would make sense to him that the design and theme should be
carried throughout the entire area including the current businesses so that the
project did not appear to be an "after -thought." He asked if the developer
attempted to coordinate with the other property owner to see if the theme
could be carried throughout the center and CDD/Gubman responded that the
parking lot improvements will be consistent and uniform for the shared
reciprocal parking (landscaping, lighting, trees, upgrading paving surface) and
the applicant is taking that step to complete those improvements. With
respect to a separate property, it would be an arrangement between the two
property owners.
C/Farago said he remembered that when Kmart was open the trucks came in
from Diamond Bar Boulevard and circled around to the east side of the
property to enter at the rear. The new plan appears to show parking spaces
which would be the same route. He asked if there would be enough room for
trucks to be able to service the building. CDD/Gubman said he saw some
truck turning templates that show trucks would be able to clear that row of
parking.
Chair/Mahlke opened the public hearing.
Dr. Douglas Barcon, a Diamond Bar resident (North Rock River Drive) said
he saw the notification sign posted a few days ago. One thing he noticed was
the garden center. Looking at the drawings something thatjumped out at him
was the pet store and the veterinary services inside the store because there
is another veterinarian not too far away from this location and he feared it
would impact that business as well. The shell for the future tenant was not
specified at this point. There is a fitness center to the left of Kmart and he
wanted to know if there was the possibility for another fitness center going
into the spot. If so, the parking lot will be filled up. He said he would like to
see a market that is conducive to the entire community and not just an
ethically targeted market. McDonald's has coffee and a coffee house will
impact McDonald's too. He was also concerned that the 390 parking spots
would each be too narrow. Is a projection of 290 vehicles per hour for peak -
times or for the entire day and does it include the future tenant? Gentle
Springs is a private street and if this project is going to impact that street with
truck travel will the company pay its fair -share to maintain the street? If trucks
enter on Gentle Springs they will block traffic at the intersection.
Tanya Jacobsen, 23855 Bower Cascade Place said that in looking at the site
plan the U-turn at the entry portal seems odd to her and the signage program
did not show the location of the order point for the drive-thru so she was not
sure how the calculation was made from the pickup window to the order point
OCTOBER 11, 2016 PAGE i PLANNING COMMISSION
and then to the end of the drive-thru. It appears the main ingress to the
shopping center is one lane in and one lane out and with the traffic coming in
from the left turn lane northbound and right turn coming southbound and a
perpendicular drive aisle for main parking lot traffic flow which seems to her
that the U-turn will cause a backup at that point. If the building was reoriented
so that the drive-thru entry point was along the other side of the parking area
or if the building is located closer to McDonald's it might help alleviate some
of the left -turn lane backup. Regarding the continuity of the center, Smart &
Final has already done a major remodel and Kmart is now going to be doing
that as well and can the Planning Commission encourage the other owners
to apply for future permits to build in a phased approach to update the entire
center.
Dr. Donna Earnheart said she is the owner and veterinarian at Village Animal
Hospital on Golden Springs Drive, a stone's throw from where this project
plans to open a Petco. On behalf of herself and her colleagues, Dr. Michael
Tracy, Dr. Thomas Bigley and Dr. Charles Mintzer, all of whom have been
serving the Diamond Bar community, because they will be impacted by this
corporate veterinary clinic. She has been in practice in Diamond Bar since
March 1983 and has been involved in Diamond Bar and surrounding
communities and she is concerned.
Mary Power said her main concern is the traffic because on a good day, one
is lucky to make a left tum from Gentle Springs and now there will be more
Lorbeer kids picked up at that shopping center. Good luck with traffic flow
exiting the shopping center. She knows it is a Caltrans light because she
talked with the City numerous times about that light. The kids walk between
cars because the cars do not stop behind the lines. Traffic has become more
of a problem in Diamond Bar over the past few years and this new shopping
center will make it even more difficult.
Mary Wehmeier, North Rock River Drive, asked if Diamond Bar signage
requires English only. She does not want this project to change the
demographic of the City which she believes would be detrimental. There is a
six foot barrier wall proposed between the condos and the back of the project
and she believes a six foot wall may not be tall enough. She is not a condo
owner but has been to the back sides of the buildings on business over the
years and the issue is that now there will be three or four loading areas at the
back of the building where there was only one when Kmart was open. When
Kmart was open semi tractor -trailers came in off of Diamond Bar Boulevard
through the main entrance and went around to the left to the back side or
around to the right at the front of the building and then around to the back side
of the building. Nightly deliveries are made to Ace Hardware and two or three
OCTOBER 11, 2016 PAGE 8 PLANNING COMMISSION
other major businesses. Between the condominium complex and the loading
bays for the new project she does not believe the side of the wall will be
sufficient to mitigate the noise that will affect the condos bedroom areas.
Delivery truck drivers can be told to tamp down the noise but they are only
concerned with offloading the merchandise and leaving the area as quickly as
possible. She is also concerned about Dr. Earnhart, Dr. Mintzer and the other
local veterinarians. The veterinary business has seen a large influx of
"corporate veterinary franchised veterinary clinics" and those clinics do not
service the population in the local area in the same manner because they are
"daytime" clinics. While Petco may want to have a veterinary clinic, the state
board may say "no."
Barbara Kesel, 1632 Acacia Hill Road, said that Diamond Bar has lost a
significant amount of mature tree coverage and wanted to know if there was
a minimum diameter and height for each of the new trees that will be planted
and how they would be maintained. She wants to see something dynamic for
this center and she likes a lot of what is there and what is proposed. She
wanted to know where there was an area set aside in the parking lot to walk
pets.
Gene Detchemendy, property owner, said his firm (The Charles Company)
bought the Kmart property about seven or eight years ago hoping that Kmart
would eventually shut down. As the neighboring property owner, they were
very excited when Kmart came to them about two years ago with an option to
purchase them out which was concluded in order to develop the shopping
center. He has been working with the City for the past 10 years trying to figure
out how both properties could be put together and have probably made 10
different offers to the other property owner (Ace and Auto Zone) to purchase
that property in order to bring the two properties together. The other property
owner is 85 years old. He has done everything possible to try and bring these
two properties together and although they have not been successful, they
have met with him, his architects and consultants multiple times over the past
six months to try to arrange and phase the parking lot in because his
customers do not have any parking spaces and do the best possible to reline
the parking lot, bring in the LED lights and new landscaping. The owner
suffered through the Kmart tenure which controlled the parking area that
unfortunately was operated at a level not up to the City's standards and having
come in behind that it has become his company's job to fix it. His firm has
had multiple meetings with the City Manager trying to figure out what the best
use of the property would be. They have been fortunate to execute a lease
with a major organic grocer, not a discount or ethnic grocer. He plans to make
that announcement with that grocer when they have decided they have
cleared a couple of hurdles including tonight's hearing. This is very exciting
OCTOBER 11, 2016 PAGE 9 PLANNING COMMISSION
for him because retailing today is stressed with many businesses closing
down. This is a great community and retailers understand there is income
here. In addition to the major organic box, there is a clothing box and a coffee
shop which he believes is one of the best in the community. He does not
believe there is another "Coffee Bean" in the City and he is very excited to
bring that into Diamond Bar. His firm has been able to pre -lease a lot of the
shopping center and now he is in a rush to move forward and get it open as
quickly as possible. The City has been fantastic to work with — from the City
Manager to CDD/Gubman with three to four conversations a week to try and
get this project to where it is, to make the donation to the streetscape with the
City's vision to looking at the traffic study. In response to concerns, the traffic
count took into account a full retail user in the empty space. In addition, his
firm is also excited because there is a lack of food on Diamond Bar Boulevard
and Chipotle and others will be a nice addition. Also, there is a complete truck
turnaround on his property. There was concern that in the past the trucks had
done turnarounds on the neighboring property so there was a complete truck
turnaround drawn in at the rear of the building so that it remains within his
property and does not conflict with the neighboring property. There is an
agreement for cross (shared) parking but because they do not own that
property his firm wanted to be able to control its own destiny by having a
complete truck turnaround on their property. His firm is very excited to be in
Diamond Bar and before the Planning Commission. They are happy they
bought the property about 10 years ago and are happy that they can eliminate
the fapade of Kmart so the community can move on to something that will
bring people in.
Chair/Mahlke closed the public hearing.
CDD/Gubman responded to speaker comments. Regarding the comments
about the vet clinic and the potential impact to other vet businesses, the City
cannot make a land use decision based on a type of business. If it is a use
that has potential compatibility issues - proposing a bar or tavern next to a
daycare center for instance - that is something that would be taken into
consideration. But if it is a use that is not going to create a compatibility impact
the City cannot look at whether it is going to affect the competition in that
marketplace.
There was a question about the possibility of a fitness center going into the
27,500 square foot shell that does not currently have a tenant commitment, a
fitness center like Crunch Fitness or LA Fitness or Cross Fit, they are required
to have a Conditional Use Permit under which one of the potential
compatibility issues that is addressed is parking. He does not know if the
applicant is contemplating a fitness center or something that will generate
OCTOBER 11, 2016 PAGE 10 PLANNING COMMISSION
more sales tax revenue for the City, but it would be subject to a Conditional
Use Permit and they would not be able to occupy the premises without a
Public Hearing before the Planning Commission.
Regarding the question about what clientele the market would be catering to,
the City has no discretion to exclude what kind of market wants to come in; if
it is in the right zoning district, it has to be allowed. Having said that, based
on what the applicant has said, it appears that it is a major retailer that has
other locations in the region and other states.
Concern was raised about the coffee house and he believes he heard
confirmation that it is a Coffee Bean. Yes, McDonald's sells coffee, as well
as, the 7 -Eleven across the street, Carl's Junior, Starbucks, etc., and their
reliance on the coffee revenue is outside of the scope of the City's
discretionary review.
There was a question about whether the 239 vehicles are contemplated for
the afternoon peak hours or for the entire day: It is the hourly estimate for
afternoon peak periods.
Regarding whether the applicant would upgrade the street, the City has
facilitated at least two meetings with all of the property owners along Gentle
Springs including the applicant, and staff will continue to facilitate those
discussions. There is no Property Owner's Association or maintenance
agreement in place. What happened years ago without any forethought about
maintenance and upkeep is a problem and to have the Kmart fix its own piece
does not really solve the overall problem, thus there needs to be ongoing
meetings with all of the property owners. The City has come up with a cost
estimate for repairing that roadway. There is a condition in the resolution
which does not obligate all of the property owners to come to an agreement
to do the repairs, but itfurther emphasizes that the applicant needs to continue
working in good faith with their neighbors to make those much-needed repairs
to that private street.
Tanya Jacobson made suggestions about the site plan and perceived issues
with the turn that would have to be made from the main driveway to enter the
drive-thru which is obviously not a turning movement that can be made. He
cannot say it is appropriate to require some reconfiguration of the building or
site so that a vehicle can immediately turn in from the Diamond Bar entry
when they could easily access the drive-thru lane by entering Diamond Bar
Boulevard and proceeding up the drive aisle to make a loop maneuver
OCTOBER 11, 2016 PAGE 11 PLANNING COMMISSION
through the drive aisles to enter if they did not otherwise enter from Gentle
Springs or any of the other driveways that provide access to the shopping
center.
There was a good question about what could be done about surrounding
properties that have not made a commitment to upgrade to the standards of
this project. The City does not have a lot of leverage. If a tenant or property
owner wanted to add on to their property or build a new building on the under
developed area between Smart & Final and CVS, for example, this would give
the City some leverage to require some upgrades. Prior to his time with the
City, CDD/Gubman said that Vons renovated their store which went from their
store to Taco Bell, the Shell Station upgraded; and more recently, the Sizzler
was upgraded for the East 180 Restaurant and now with Encore Teppan
which topped what East 180 did. There are opportunities and when the City
can seize on those opportunities it does so. Otherwise, it is more a matter of
Code Enforcement such as when building exteriors are not maintained.
Recently, Torito Plaza at the corner of Torito Lane and Golden Springs was
found to have suffered significant deferred maintenance in its parking lot
which became a Code Enforcement issue where the Code Enforcement staff
required the property owner to resurface, restripe and re -landscape their
parking lot. The City does not have a Redevelopment Agency and does not
have an incentive program or monies for facade upgrades that some
communities have had in the past, particularly in their downtown areas where
they might be able to offer matching funds. While there are no such programs
currently, it is a possibility for the future and in the meantime, as far as
mandating certain things there are only certain circumstances under which
that can be done.
Regarding signage and whether the City has an English -only requirement, it
is unconstitutional for the City to mandate that. The City can and does require
that English be included on a sign, but the City is forbidden to limit the content
of a sign based on language.
A speaker raised the question about whether or not a six-foot wall would be
tall enough. Currently, there is no wall and a six-foot masonry wall is the Code
requirement. The Noise Analysis took into account all of the physical
characteristics including the design components of the project that includes
that the loading docks be ramped down so that the trucks descend the ramp
to provide some shielding. If there are noise issues that arise that are
unforeseen in the Traffic Study, it is not something that the City would discuss
with the property owner. However, there are several properties in the City
OCTOBER 11, 2016 PAGE 12 PLANNING COMMISSI(:&
that back up to residential that have similar layouts and the City is confident
that the existing. conditions and design parameters including the required
block wall will improve the noise impacts this project would potentially impose.
Whether the state board would veto the vet clinic that is proposed, the
operator is subject to other agencies and their requirements. As an example,
even if the Planning Commission grants the Conditional Use Permit for the
beer and wine sales at Chipotle, they must still go before the Department of
Alcoholic Beverage Control to get their Beer and Wine License. Accordingly,
there will be other autonomous agencies that will impose requirements such
as the Health Department.
With respect to parking space dimensions and configurations, as the site plan
shows, the current angled parking would be reoriented to 90 degree parking
which are more efficient (allow for more parking spaces) and the Code
requires a minimum parking stall dimension of nine (9) feet wide by 19 feet
deep and this project is required to meet this requirement for their parking.
The site is able to yield the parking spaces with the drive -aisle minimum width
of 26 feet. In addition, although the City's parking requirement for a shopping
center of this size is one (1) parking space for every 300 square feet of floor
area, staff has found that the national retailers often demand more parking
than what the City requires. One example is Target whose corporate
philosophy is five (5) spaces per thousand square feet. In this case, the code
requirement is one (1) space per 300 square feet of floor area.
Regarding trees, the Code requirements calls for a minimum of 20 percent of
the trees must be 24 -inch box and 80 percent have to be 15 -gallon which is
the ratio this project's landscape plan proposes. As the site plan shows, the
parking lot has some sparse tree coverage around the edges of the retail
spaces but it is essentially a sea of asphalt. The Diamond Bar Code requires
incorporating within a parking bay one tree for every 10 spaces and this
project meets that requirement. Obviously, a 15 -gallon tree will be somewhat
spindly when planted but the smaller trees are more resilient and more quickly
adapt to a larger specimen tree. One can see that if a 15 -gallon tree is planted
next to a 36 -inch box tree that in a couple of years the 15 -gallon tree will be
the same size because a younger tree is more adaptable than an older tree
that has been cultivated in a container.
CDD/Gubman concluded his responses responding to the final question about
water usage that the state has mandated very strict water use standards in
2009 for new or rehabilitated development which was fairly draconian.
Governor Brown then passed an Executive Order in 2015 which was followed
by even more restrictive landscape standards. Water usage is subject to very
OCTOBER 11, 2016 PAGE 13 PLANNING COMMISSION
detailed formulas. Projects are allocated a "water budget' and they have to
design their irrigation systems and select plant materials that stay within that
water budget. This project will be plan checked by a licensed landscape
architect that is under contract to the City to ensure it meets those Water
Budget and other water efficiency requirements. The City is also potentially
subject to audit if it does not enforce these Water Efficiency Standards. Water
conservation is a big priority when dealing with new development. Moreover,
this project is subject to low impact development standards and in addition to
minimal water usage, the project will have within its design, water storage
capacity and as such, this project will be severely restricted on how much
water can exit the site and enter the storm drain system which means this site
has to retain a significant amount of any storm water runoff within the site
itself. This project will actually incorporate an underground basin to which
water runoff is directed from which it would have to percolate into the ground
and eventually reach the aquifers. Merely by being proposed, this project is
subject to very demanding sustainable development practices that did not
exist when this site was originally developed.
Chair/Mahlke thanked CDD/Gubman for his responses and pointed out that it
is helpful that his responses were clear on how the scope of the Commission's
decisions are delineated with the Code about what the City is allowed to
approve based upon what is allowed and what is not allowed for projects.
VC/Wolfe said in follow up to Ms. Jacobsen's comment, while it is not a
traditional move that somebody might make, undoubtedly somebody will
make it and what that will do is impact the main entry off of Diamond Bar
Boulevard when they get stuck trying to make that maneuver. He believes it
is just the outbuilding that is supposed to be the coffee house which is closest
to Diamond Bar Boulevard which is the only business that will be operating as
a drive-thru. He believes there is something that could be done to further
discourage people from making a U-turn out the throat to access the area.
C/Farago asked if the City had an Ordinance that restricted tractor -trailers
from loading and unloading in commercial areas during certain times,
especially when adjacent to residential areas. CDD/Gubman said there are
no restrictions on vehicle delivery hours per se. However, there are noise
limitations. The Noise Ordinance has some technical provisions that are
rather detailed in that regard, but essentially, the maximum exterior noise level
(exterior wall of a residence) is 65 decibels and there are technical definitions
about how those noise levels are determined i.e., what metrics are used to
measure those noise levels. The Noise Analysis for this project concluded
that the worst case would be 59 decibels at the exterior wall of the nearest
residential building.
OCTOBER 11, 2016 PAGE 14 PLANNING COMMISSION
E
VCNVolfe moved, C/Farago seconded, to approve Development Review,
Conditional Use Permit, Minor Conditional Use Permit and Comprehensive
Sign Program No. PL2016-105 with the inclusion of errata F9 and revision of
Condition K 1 as stated in the errata sheet as well as, direct staff to continue
working with the developer to do more to prevent or dissuade drivers from
making the U-turn movement into the queueing area for the drive-thru. Motion
carried by the following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
Barlas, Farago, Mok, VC/Wolfe
Chair/Mahlke
None
None
Chair/Mahlke congratulated Mr. Detchemendy and said he would be bringing
this building substantially away from 1975 when it was built and although this
City struggles with its balance of country roots, its history and the traffic that
flows through the City, she believes that this project beautifully embraces the
recent City branding and incorporating the "Diamond Bar feel" while providing
opportunity and options for appropriate growth to build on the traffic that is
beyond the City's control.
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Barlas asked if the City was looking at further development in the area of McDonald's.
CDD/Gubman responded that just last week, McDonald's at the corner of Diamond Bar
Boulevard and Gentle Springs submitted an application to tear down the existing
building and reconstruct on the same site with a building that meets the corporate
prototype requirements. C/Barlas said she took that as a good sign.
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
CDD/Gubman stated that tomorrow night in this same room the inaugural
meeting of the General Plan Advisory Committee will take place. The GPAC will
convene at 6:30 p.m. Everyone is invited and welcome to attend. There is no
new business for October 25 so the meeting will go dark. However, there are
items tentatively slated for November 8.
OCTOBER 11, 2016 PAGE 15 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
Chair/Mahlke highlighted the Barktober event happening this Saturday at the Pantera
Dog Park and the Fall Fun Festival on Halloween Day. This is the mid -point for
Restaurant Week and there is still time to participate.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Mahlke adjourned the regular meeting at 9:10 p.m.
The foregoing minutes are hereby approved this 8th day of November, 2016.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
i t
e nife( I' Ike, Chairperson
CITY COUNCIL
Agenda # 6.6
Meeting Date: December 6, 2016
TO: Honorable Mayor and Members of the City Council
of
FROM: James DeStefano, City Ma
TITLE: Ratification of Check Register dat d November 10, 2016 through
November 30, 2016 totaling $ 2,597,356.20
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 2,597
BACKGROUND:
356.20 in City funds.
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 10, 2016 through
November 30, 2016 for $ 2,597,356.20 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
Y\ j,% 1A.
Finance Director
Attachments: Affidavit and Check Register — 11/10/16 through 11/30/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 10, 2016 through November 30, 2016 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
Amount
General Fund
$938,304.42
General Plan Revision Fund
$80,839.59
Prop A - Transit Fund
$20,791.42
Prop C - Transit Tax Fund
$8,977.53
Intergrated Waste Management Fund
$24,981.70
Com Dev Block Grant Fund
$3,362.00
LLAD 38 Fund
$33,635.16
LLAD 39 Fund
$30,852.96
LLAD 41 Fund
$12,868.20
Used Motor Oil Bilk Grant
$800.00
Beverage Ctnr Recy Grant
$873.69
Capital Imp Projects Fund
$1,210,900.77
PFA - Debt Service Fund
$227,924.36
Vehicle Maint/Repl Fund
$1,118.43
Equip Maint/Rept Fund
$1,125.97
$2,597,356.20
Signed:
Dianna Honeywell
Finance Director
SUNGARD PENTAMATION INC PAGE NUMBER: 1
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 -
GENERAL FUND
CONSTRUCTION - AREA 4
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118562
11/10/16
ABCPUBLI
ABC PUBLIC RELATIONS
1155515
10100
118563
11/10/16
ACCESSCO
ACCESS CONTROL SECURITY
0015333
10100
118564
11/10/16
AJILONST
AJILON STAFFING SERVICES
0015510
10100
118565
11/10/16
AAA
ALL AMERICAN ASPHALT
250
10100
118565
1.1/10/16
AAA
ALL AMERICAN ASPHALT
250551.0
TOTAL
CHECK
10100
118566
11/10/16
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
10100
118567
11/10/16
AMERICOM
AMERICOMP GROUP
0014070
10100
118568
11/10/16
AMIRAZOD
CHOLAM R AMIRAZODI
0015551
10100
118569
11/10/16
14AUGAMY
AMY HAUG
0014060
10100
118569
11/10/16
HAUGAMY
AMY HAUG
0014060
TOTAL
CHECK
10100
118570
11/10/16
AVILARAY
RAYMOND AVILA -
001
10100
118571
11/10/16
BALDWINP
BALDWIN PUBLICATIONS INC
0014050
10100
118572
11/10/16
BANKERSA
BANKERS ADVERTISING COMP
001
10100
118572
11/10/16
BANKERSA
BANKERS ADVERTISING COMP
1155515
10100
118572
11/10/16
BANKERSA
BANKERS ADVERTISING COMP
1155515
TOTAL
CHECK
10100
118573
11/10/16
BARLASNA
NAILA ASAD BARLAS
0015210
10100
118574
11/10/16
BONTERRA
BONTERRA PSOMAS
001
10100
118574
11/10/16
BONTERRA
BONTERRA PSOMAS
001
10100
118574
11/10/16
BONTERRA
BONTERRA PSOMAS
001
TOTAL
CHECK
10100
118575
11/10/16
CDW-G
CDW GOVERNMENT
5304070
10100
118575
11/10/16
CDW-G
CDW GOVERNMENT
5304070
10100
118575
11/10/16
CDW-G
CDW GOVERNMENT
5304070
TOTAL
CHECK
10100
118576
11/10/16
COMMBANK
COMMUNITY BANK
250
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
1.1,/10/1.6
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
118577
11/10/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
-----DESCRIPTION----- SALES TAX
WEEKLY NEWS E WASTE 0.00
DIAMOND BAR CENTER FAC 0.00
TEMP SVCS -10/30 0.00
RETENTIONS PAYABLE
0.00
CONSTRUCTION - AREA 4
0.00
0.00
0.00
CROSSING GUARD SERVICE
0.00
TONER FOR PRINTERS
0.00
CONSULTANT SVCS -11/4
0.00
REIMB-LODGING
0.00
REIMB-MILEAGE
0.00
0.00
0.00
RECREATION REFUND
0.00
PRINT SVCS-A/P CHECKS
0.00
USE TAX
0.00
USE TAX
0.00
RECYCLED BAGS-DBRW
0.00
0.00
PING COMM -OCT 16
0.00
MITIGATION MONITORING
0.00
ADMIN FEE
0.00
ADMIN FEE
0.00
0.00
CISCO SIP PHONE 0.00
CISCO IP PHONE. 0.00
COMP EQ -HARDWARE 0.00
0.00
RETENTIONS PAYABLE 0.00
PROF.SVCS-PR 14-5021
0.00
ADMIN FEE -PR 14-5021
0.00
GRADING INSPECTION
0.00
LANDSCAPE PLAN CHECK S
0.00
LANDSCAPE PLAN CHECK S
0.00
LANDSCAPE PLAN CHECK S
0.00
LANDSCAPE PLAN CHECK S
0.00
LANDSCAPE PLAN CHECK S
0.00
LANDSCAPE PLAN CHECK S
0.00
AMOUNT
700.00
1,470.30
600.00
-28,176.67
563,533.39
535,356.72
7,899.90
159.12
2,646.00
216.50
31.21.
247.71
168.00
680.68
-146.70
146.70
1,675.83
1,675.83
65.00
575.10
103.52
-103.52
575.10
70. 85
467.61
587.51
1,125.97
28,176.67
3,943.66
709.86
250.00
280.00
380.00
500.14
540.00
592.14
610.14
SUNGARD PENTAMATION INC PAGE NUMBER: 2
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION-----
SALES TAX
AMOUNT
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
LANDSCAPE PLAN CHECK S
0.00
755.00
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
LANDSCAPE PLAN CHECK S
0.00
1,022.50
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN PEE -PR 14-5021
0.00
-709.86
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
90.03
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
68.40
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
97.20
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
106.59
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
109.83
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
GRADING INSPECTION
0.00
125.00
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
135.90
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
184.05
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-97.20
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-90.03
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-68.40
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-50.40
10100
118577
11./10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
SOILS/MISC
0.00
-45.00
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
SOILS/MISC
0.00
-22.50
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001.
ADMIN FEE
0.00
22..50
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
45.00
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
50.40
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-135.90
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-109.83
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-106.59
10100
118577
11/10/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE
0.00
-184.05
TOTAL
CHECK
0.00
8,998.58
10100
118578
11/10/1.6
DENNISCA
CAROL
A DENNIS
0015310
Be 16-17 - MINUTE SECR
0.00
100.00
10100
118578
11/10/16
DENNISCA
CAROL
A DENNIS
0015210
MINUTES TRANSCRIBER
0.00
200.00
10100
118578
11/10/16
DENNISCA
CAROL
A DENNIS
0015210
MINUTES TRANSCRIBER
0.00
200.00
10100
118578
11/10/16
DENNISCA
CAROL
A DENNIS
0014030
SECRETARIAL SERVICES F
0.00
125.00
TOTAL
CHECK
0.00
625.00
10100
118579
11/10/16
DEPTOFJU
DEPARTMENT
OF JUSTICE
0014060
PROF SVCS
0.00
32.00
10100
118580
11/10/16
DFSFLOOR
DFS FLOORING
LP
0014093
CARPET MAINT-C/HALL
0.00
550.00
1.0100
118580
11/10/7.6
DFSFLOOR
DFS FLOORING
LP
0014093
CARPET MAINT-LIBRARY
0.00
3,1.45.00
TOTAL
CHECK
0.00
3,695.00
10100
118581
11/10/16
ECOFERTI
ECOFERT INC
0015556
FERTIGATION SVCS -OCT
0.00
290.00
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
0015556
MONTHLY MAINT-PARK
0.00
325.00
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
1415541
MONTHLY MAINT-DIST 41
0.00
4,143.87
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE 1NC
1385538
MONTHLY MAINT-DIST 38
0.00
10,848.00
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
1395539
MONTHLY MAINT-DIST 39
0.00
11,610.95
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
1385538
VANDALISM REPAIRS
0.00
39.56
10100
118582
11./10/16
EXCELLAN
EXCEL
LANDSCAPE INC
147.5541
VANDALISM REPAIRS
0.00
60.67
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE TNC
1385538
IRRIGATION REPAIRS
0.00
130.27
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
1385538
IRRIGATION REPAIRS
0.00
130.79
10100
118582
11/10/16
EXCELLAN
EXCEL
LANDSCAPE INC
1385538
IRRIGATION REPAIRS
0.00
286.88
TOTAL
CHECK
0.00
27,575.99
10100
118583
11/10/16
FAIRCHIL
RAYMOND F'Ai RCHILD
001
FACILITY REFUND -DBC
0.00
1,200.00
SUNGARD PENTAMATION
INC
PAGE NUMBER:
DATE:
11/30/2016
CITY
OF
DIAMOND BAR
ACCTLIA21
TIME:
10:32:01
CHECK
REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20161110
00:00:00.000'
and '20161130
00:00:00.000'
ACCOUNTING PERIOD:
5/17
FUND
- 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR. NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
118584
11/10/16
FARAGOFR FRANK A FARAGO
0015210
PLNG COMM -OCT 16
0.00
65.00
10100
118585
11/10/16
FEDEX FEDEX
001
EXPRESS MAIL
0.00
80.86
10100
118586
11/10/16
FRONTIER FRONTIER COMMUNICATIONS
0014030
TELEPHONE UTLITY
0.00
85.57
10100
118586
11/10/16
FRONTIER FRONTIER COMMUNICATIONS
0015556
TELEPHONE UTILITY
0.00
56.1.8
10100
118586
11./10/16
FRONTIER FRONTIER COMMUNICATIONS
0015556
TELEPHONE UTILITY
0.00
94.61
10100
118586
11/10/16
FRONTIER FRONTIER COMMUNICATIONS
0014093
TELEPHONE UTILITY
0.00
161.72
10100
118586
11/10/16
FRONTIER FRONTIER COMMUNICATIONS
0014090
TELEPHONE UTILITY
0.00
790.90
TOTAL
CHECK
O.DO
1,188.98
10100
118587
11/10/16
GRUNDYDA DAVID J. GRUNDY
0015350
P & R COMM -OCT 16
0.00
45.00
10100
118588
11/10/16
GUHAIYIN 14AIYING GU
001
FACILITY REFUND-S/CYN
0.00
20.00
10100
11.8589
11/10/16
GJSINC GUARANTEED JANITORIAL
SE
0015556
JANITORIAL SVCS -PARKS
0.00
1.,296.00
10100
118589
11/10/16
GJSINC GUARANTEED JANITORIAL
SE
0015333
JANITORIAL SVCS -DBC
0.00
3,689.00
10100
118589
11/10/16
GJSINC GUARANTEED JANITORIAL
SE
0014093
JANITORIAL SVCS-CH/LB
0.00
6,556.00
TOTAL
CHECK
0.00
11,541.00
10100
118590
11/10/16
GUSMANDR DRAKE GUSMAN
001
FACILITY REFUND
0.00
45.00
10100
118591
11/10/16
HALLOLIV OLIVIA HALL
001
FACILITY REFUND-HERIT
0.00
200.00
10100
118592.
11/10/16
HSIEHKIM KIM HSIEH
0015350
P & R COMM -OCT 16
0.00
45.00
10100
118593
11/10/16
IMPACTSI IMPACT SIGNS
0015556
WILDLIFE SIGNS
0,00
1.,255.68
10100
118594
11/10/16
INTERIOR INTERIOR OFFICE
SOLUTION
0014093
OFFICE CHAIR RPLACMNT
0.00
928.68
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 14-3687
0.00
85.05
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF.SVCS-PL 16-105
0.00
135.00
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 14-3687
0.00
154.31
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PL 16-105
0.00
182.25
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 1.5-2255
0.00
249.08
I.D100
118595
11/1.0/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEF -PR 15-2255
0.00
-249.08
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
1001
ADMIN FEE -PL 16-105
0.00
-182.25
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
0015510
ENVIRONMENTAL SERVICES
0.00
2,841.25
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 14-3687
0.00
-154.31
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC,
I
001
ADMIN FEE -PR 14-3687
0.00
-85.05
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC,
I
001
ADMIN FEE -PL 16-105
0.00
-24.30
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 14-3687
0.00
-6.08
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
ADMIN FEE -PR 14-3687
0.00
-6.08
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC,
1001
ADMIN FEE -PL 16-105
0.00
24.30
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF.SVCS-PR 14-3687
0.00
33.75
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
0015510
ENVIRONMENTAL SVC -JUN
0.00
1,798.37
10100
118595
11./10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF.SVCS-PL 16-105
0.00
1,015.50
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF SVCS -PR 15-2255
0.00
1,383.75
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF.SVCS-PR 14-3687
0.00
857.25
10100
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
001
PROF.SVCS-PR 14-3687
0.00
472.50
1010D
118595
11/10/16
JOHNLHUN JOHN L HUNTER &
ASSOC.
I
0015510
ENVIRONMENTAL SVC -JUN
0.00
1,589.38
3
SUNGARD PENTAMATION
INC
PAGE NUMBER:
4
DATE:
11/30/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
10:32:01
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
tYansaCt.ek_date
between '20161110 00:00:00.000'
and '20161130
00:00:00.000'
ACCOUNTING
PERIOD:
5/17
FUND - 001 - GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
- AMOUNT
10100
118595
11/10/16
JOHNLHUN
JOHN L HUNTER & ASSOC, I
0015510
ENVIRONMENTAL SVC-SPT
0.00
2,286.25
10100
118595
11/10/16
JOHNLHUN
JOHN L HUNTER & ASSOC. I
0015510
ENVIRONMENTAL SVC-AUG
0.00
2,377.00
TOTAL
CHECK
0.00
14,790.00
10100
118596
11/10/16
JUGANNAN
NANCY JUGAN
001
CLASS REFUND
0.00
27.00
10100
118597
11/10/16
KIMKYUSO
KYUNG BOOK KIM
001
FACILITY REFUND-DBC
0.00
1,300.00
10100
118598
11/10/16
LEECHWOO
CHANG WOO LEE
001
FACILITY REFUND
0.00
500.00
10100
118598
11/10/16
LEECHWOO
CHANG WOO LEE
001
FACILITY REFUND-DBC
0.00
550.00
TOTAL
CHECK
0.00
1,050.00
10100
118599
11/10/16
POSTNET
LW POSTNET INC
0014411
PRINT SVCS-POSTCARD
0.00
148.29
10100
118600
11/10/16
MAGNUSIN
MAGNUS INTERNATIONAL
0014095
TRANSLATION-GEN PLAN
0.00
169.00
10100
11.8600
11/10/16
MAGNUSIN
MAGNUS INTERNATIONAL
001.4095
TRANSLATION-GEN PLAN
0.00
584.00
TOTAL
CHECK
0.00
753.00
10100
118601
11/10/16
MAHLKEJE
JENNIFER LYNN MAHLKE
0015210
PING COMM-OCT 16
0.00
65.00
10100
118602
11/10/16
ROAMARSH
MARSHA ROA
0014095
SUPPLIES REIMBURSEMNT
0.00
614.40
10100
118603
11/10/16
MATTIERI
RICK RAYMOND MATTIE
0014095
PROF.SVCS-BARKTOBER
0.00
250.00
10100
118604
11/10/16
MCECORPO
MCE CORPORATION
0015554
STRIPING & SIGNING SER
0.00
540.76
10100
118604
11/10/16
MCECORPO
MCE CORPORATION
0015554
RIGHT-OF-WAY MAINTENAN
0.00
2,347.71
10100
118604
11/10/16
MCECORPO
MCE CORPORATION
0015554
STORM DRAINAGE MAINTEN
0.00
313.92
10100
118604
11/10/16
MCECORPO
MCE CORPORATION
0015554
VEGETATION CONTROL FOR
0.00
10,163.39
TOTAL
CHECK
0.00
13,365.78
10100
118605
11/10/16
MENDOZAE
ERIC MENDOZA
001
FACILITY REFUND-DBC
0.00
600.00
10100
118606
11/10/16
XIASC
MMASC
0014030
ANNL CONF-A LOPEZ
0.00
355.00
10100
118606
11/10/16
MMASC
MMASC
0014030
ANNL COME- D ALLEN
0.00
355.00
10100
118606
11/10/16
MMASC
MMASC
0014030
ANNL CONF A SANTOS
0.00
355.00
TOTAL
CHECK
0.00
1,065.00
10100
118607
11/10/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
5205556
SUPPLIES-PARKS & REC
0.00
317.62
10100
118607
11/10/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015350
SUPPLIES-HELIUM
0.00
90.00
10100
118607
11/10/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015556
CYLINDER ARGON
0.00
8.00
TOTAL
CHECK
0.00
415.62
10100
118608
11/10/16
MOKKENNE
KENNETH MON
0015210
PING COMM-OCT 16
0.00
65.00
10100
118609
11/10/16
OCONDAVI
DAVID FRANCIS O'C0NNOR
0014093
MAINT SVCS-HVAC C/HLL
0.00
2,030.62
10100
118610
11/10/16
PANGSHIH
SHIN HAO PANG
001
RECREATION REFUND
0.00
84.00
10100
118611
11/10/16
RELIABLE
RELIABLE IT, LLC
0014070
TELEPHONE SUPPORT
0.00
185.00
10100
118612
11/10/16
SGVCSC
SAN GABRIEL VALLEY COPSE
0015558
BRUSH CLEARANCE-PARK
0.00
5,540.64
SUNGARD PENTA14ATION INC PAGE NUMBER: 5
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100 118613 11/10/16 SAVAGEOL OLIVIA SAVAGE
10100 118614 11/10/16 SCFUELS SC FUELS
10100 118614 11/10/16 SCFUELS SC FUELS
10100 118614 11/10/16 SCFUELS SC FUELS
TOTAL CHECK
FUND/DIVISION -----DESCRIPTION—
0015350 CONTRACT CLASS INST
5205554 FUEL -RD NiAINE
5204093 FUEL -POOL VEH
5205556 FUEL-PKS & FAC
10100
118615
11/10/16
SHAPIROJ
JEANETTE SHAPIRO
001
10100
118616
11/10/16
SHARPSEA
SHARP SEATING
0015350
10100
118617
11/10/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
10100
118618
11/10/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
10100
118618
11/10/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
TOTAL
CHECK
10100
1.18619
11/10/16
SJC3C0NS
SJC 3 CONSULTING INC
1255215
10100
118619
11/10/16
SJC3CONS
SJC 3 CONSULTING INC
1255215
TOTAL
CHECK
10100
118620
11/10/16
SOLANKIN
NEETA SOLANKI
001
10100
118620
11/10/16
SOLANKIN
NEETA SOLANKI
001
TOTAL
CHECK
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
1395539
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015556
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118621
11/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
TOTAL
CHECK
10100
118622
11/10/16
SCM
SOUTHERN CALIFORNIA MUNI
0015350
10100
118623
11/10/16
SPARKLET
SPARKLETTS
0015556
10100
118623
11/10/16
SPARKLET
SPARKLETTS
0015556
10100
118623
11/10/16
SPARKLET
SPARKLETTS
0015556
TOTAL
CHECK
10100
118624
11/10/16
SULAKHEM
MANISHA SULAKHE
0015350
10100
118625
11/10/16
PENTAINAT
SUNGARD PUBLIC SECTOR PE
0014050
10100
1.18626
11/10/1.6
TFNNISAN
TENNIS ANYONE INC
0015350
10100
118627
11/10/16
TENSAEWB
BINIAM TENSAEW
001
10100
118627
11/10/16
TENSAEWB
BINIAM TENSAEW
001
10100
118627
11/10/16
TENSAEWB
BINIAM TENSAEW
001
10100
118627
11/10/16
TENSAEWB
BINIAM TENSAEW
001
RECREATION REFUND
EXCURSION -ROSE PARADE
TRAFFIC SIGNAL MAINE
DBCONN-NOV 2016
ST SWEEPING MAGNETS
HIP ADMIN SVCS -AUG 16
HIP ADMIN SVCS-JUL 16
FACILITY CHRGS-DBC
FACILITY REFUND -DBC
ELECT SVCS -DIST 39
ELECT SVCS -DIST 38
ELECT SVCS -PARKS
ELECT SVCS -DIST 41
ELECTRIC UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
CONTRACT CLASS -SUMMER
WATER SUPPLIES
WATER SUPPLIES
WATER SUPPLIES
P& R COMM -OCT 16
WEB CONF-FINANCE
CONTRACT CLASS -FALL
FACILITY REFUND -DBC
FACILITY REFUND -DBC
FACILITY REFUND -DBC
FACILITY REFUND -DBC
SALES TAX AMOUNT
0.00 600.00
0.00
272.07
0.00
0.00
67.34
4,019.15
0.00
461.40
0.00
0.00
800.81
52.51
0.00
38.00
0.00
0.00
2,297.00
6,173.27
0.00
4,185.66
0.00
0.00
1,765.00
0.00
0.00
870.00
4,019.15
0.00
2,635.00
0.00
0.00
1,520.00
52.51
0.00
1,760.00
0.00
0.00
3,280.00
6,173.27
0.00
-55.00
0.00
0.00
350.00
12.00
0.00
295.00
0.00
0.00
427.55
0.00
523.87
0.00
4,019.15
0.00
244.55
0.00
25.94
0.00
52.51
0.00
50.25
0.00
829.45
0.00
6,173.27
0.00
371 00
0.00
2.57
0.00
12.00
0.00
17.98
0.00
32.55
0.00
45.00
0.00 160.00
0.00 4,004.00
0.00 500.00
0.00 500.00
0.00 500.00
0.00 500.00
SUNGARD PENTAMATION INC PAGE NUMBER: 6
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: txanSdet.Ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE IT VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
118627
11/10/16 TENSAEWB
BINIAM TENSAEW
001
FACILITY REFUND -DBC
0.00
350.00
10100
118627
11/10/16 TENSAEWB
BINIAM TENSAEW
001
FACILITY REFUND -DBC
0.00
350.00
10100
118627
11/10/16 TENSAEWB
BINIAM TENSAEW
001
FACILITY CHRGS-DBC
0.00
-51.00
10100
118627
11/10/16 TENSAEWB
BINIAM TENSAEW
001
FACILITY CHRGS-DBC
0.00
-165.00
TOTAL
CHECK
0.00
2,484.00
10100
118628
11/10/1,6 THECOMDY
THE COMDYN GROUP INC
0014070
GIS CONSULTING SERVICE
0.00
1,595.37
10100
118629
11/10/16 ADELPHIA
TIME WARNER CABLE
0014070
100M DATA LINE - BOURG
0.00
219.99
10100
118630
11/10/16 ULITHEUR
ULI THE URBAN LAND INSTI
0015210
'17 MEMBERSHIP GUBMAN
0.00
220.00
10100
118631
11/10/16 WAXIESAN
WAXIE SANITARY SUPPLY
0014093
SUPPLIES -CITY HALL
0.00
15.57
10100
118632
11/10/16 WOLFERAY
RAYMOND WALTER WOLFE
0015210
PING COMM -OCT 16
0.00
65.00
10100
118633
11/10/16 XIAOLIME
LIMEI XIAO
0015350
CONTRACT CLASS INSTRUC
0.00
1,132.20
10100
118634
11/10/16 YAMBOAMI
MICHAEL YAMBOA
001
FACILITY REFUND-PNTRA
0.00
25.00
10100
118635
11/17/16 4IMPRINT
4IMPRINT INC
115
USE TAX
0.00
-58.81
10100
118635
11/17/16 4IMPRINT
4IMPRINT INC
1155515
USE TAX
0.00
58.81
10100
118635
11/17/16 4IMPRINT
4IMPRINT INC
1155515
PROMO ITEMS -RECYCLED
0.00
710.68
TOTAL
CHECK
0.00
710.68
10100
118636
11/17/16 AIPHUONG
PHUONG KELLY AI
001
FACILITY REFUND -DBC
0.00
150.00
10100
118636
11/17/16 AIPHUONG
PHUONG KELLY AI
001
FACILITY REFUND -DBC
0.00
1,485.00
TOTAL
CHECK
0.00
1,635.00
10100
118637
11/17/16 AAA
ALL AMERICAN ASPHALT
250
RETENTIONS PAYABLE
0.00
-31,462.02
10100
118637
11/17/16 AAA
ALL AMERICAN ASPHALT
2505510
CIP PROG-AREA 4 REHAB
0.00
629,240.41
TOTAL
CHECK
0.00
597,776.39
10100
118638
11/17/16 URIVERAL
ALLIANT INSURANCE SERVIC
0015350
INS -CONCERTS JUL/AUG
0.00
1,980.00
10100
118639
11/17/16 ALUNTNGG
GODOFREDO ALUNING
001
FACILITY REFUND -DBC
0.00
850.00
101.00
118640
11/17/16 ALVARITA
TAHEREH ALVARI
001
FACILITY REFUND-REAGA
0.00
50.00
10100
118641
11/17/16 AMERICOM
AMERICOMP GROUP
0014070
TONERS -PRINTER
0.00
257.23
10100
118642
11/17/16 ARCHTERR
ARCHITERRA DESIGN GROUP
2505310
DESIGN SVCS -PETERSON
0.00
126.36
10100
118642
11/17/16 ARCHTERR
ARCHI'PERRA DESIGN GROUP
2505310
DESIGN SVCS -PETERSON
0.00
1,750.00
10100
118642
11/17/16 ARCHTERR
ARCHITERRA DESIGN GROUP
2505310
DESIGN SVCS -PETERSON
0.00
3,102.10
TOTAL
CHECK
0.00
4,978.46
10100
118643
11/17/16 ARRIAZAS
SYLNIA ARRIA7,A
1155515
SUPPLIES -RENTAL
0.00
215.82
10100
11.8643
11/17/16 ARRIAZAS
SYLNIA ARRTAZA
11.55515
MEMO CREDIT
0.00
-5.00
TOTAL
CHECK
0.00
210.82
10100
118644
11/17/16 CENTERIC
ARTESIA ICE SKATING TEAI
0015350
CONTRACT CLASS -FALL
0.00
90.00
SUNGARD PENTAMATION
INC
PAGE NUMBER:
DATE:
11/30/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
10:32:01
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
tsansact.ck_date
between '20161110 00:00:00.000'
and '20161130 00:00:00.000'
ACCOUNTING PERIOD:
5/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION- ----
SALES
TAX
AMOUNT
10100
118645
11/17/16
BACONDOR
DOROTHY BACON
001
RECREATION REFUND
0.00
22.00
10100
118646
11/17/16
BANOSOBI
SOBIA BANO
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
118647
11/17/16
EVERGREE
ROBYN A BECKWITH
0014093
PLANT MAINT-CITY HALL
0.00
325.00
10100
118647
11/17/16
EVERGREE
ROBYN A BECKWITH
0014093
PLANT MAINT-LIBRARY
0.00
107.00
TOTAL
CHECK
0.00
432.00
10100.
118648
11/17/16
BRANSTAD
YUMI BRANSTAD
001
RECREATION REFUND
D.00
22.00
10100
118649
11/17/16
CHANGLIN
LING LING CHANG
001
FACILITY REFUND-PNTRA
0.00
100.00
10100
118650
11/17/16
CHENSA14A
SAMANTHA CHENG
001
FACILITY REFUND-PNTRA
0.00
50.00
10100
118651
11/17/16
CHOWMOHA
MOHAMMED CHOWDHURY
001
RECREATION REFUND
0.00
22.00
10100
118652
11/17/16
CISNJOSE
JOSE CISNEROS
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
118653
11/17/16
CMAGNETS
CMAGNETS.COM
1155515
USE TAX
0.00
153.00
10100
118653
11/17/16
CMAGNETS
CMAGNETS.COM
115
USE TAX
0.00
-153.00
10100
118653
11/17/16
CMAGNETS
CMAGNETS.COM
1155515
ST SWEEPING MAGNETS
0.00
1,700.00
TOTAL
CHECK
D.00
1,700.00
IOIDO
118654
11/17/16
COMMBANK
COMMUNITY BANK
250
RETENTIONS PAYABLE
0.00
31,462.02
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 15-2722
0.00
-97.20
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 15-2255
0.00
-85.05
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3687
0.00
-72.90
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 15-2255
0.00
85.05
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 15-2722
0.00
97.20
1O1D0
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -PR 15-2722
0.00
41.40
10100
11865$
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -PR 15-2722
0.00
-41.40
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3687
0.00
72.90
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR 15-2722
0.00
230.00
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-3687
0.00
405.00
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR 15-2255
0.00
472.50
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-PR IS -2722
0.00
540.00
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
270.00
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-INSPECTIONS
0.00
997.50
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-INSPECTIONS
0.00
1,185.00
10100
118655
11/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
386.50
TOTAL
CHECK
0.00
4,486.50
10100
118656
11/17/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015510
PROF.SVCS-INSPECTIONS
0.00
157.50
10100
118657
11/17/16
DHILLONB
BAHADUR DHILLON
001
FACILITY REFUND -DBC
0.00
1,200.00
10100
718657
11/17/16
DHILLONB
BAHADUR DHILLON
001
FACILITY REFUND -OBC
0.00
300.00
TOTAL
CHECK
0.00
1,500.00
10100
118658
11/17/16
DIANACHO
DIANA CHO & ASSOCIATES
2505310
CDBG SVCS -MINI PARKS
0.00
1,148.00
10100
118658
11/17/16
DIANACHO
DIANA CHO & ASSOCIATES
1255215
CDBG SVCS -SR PROG
0.00
82.00
TOTAL
CHECK
0.00
1,230.00
7
SUNGARD PENTAMATION INC PAGE NUMBER: 8
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 OO:D0:00.000'
ACCOUNTING PERIOD: 5/17
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION----
SALES TAX
AMOUNT
10100
118659
11/17/16
DIRECTCO
DIRECT CONNECTION INCORP
0014095
PRINT SVCS-NEWSLTTR
0.00
1,198.04
10100
118659
11/17/16
DIRECTCO
DIRECT CONNECTION INCORP
0014095
PRINT SVCS-NEWSLTTR
0.00
2,805.99
0.00
4,004.03
TOTAL CHECK
101.00
118660
11/17/16
DOUGJENN
JENNIFER DOUGLAS
001
FACILITY REFUND-HRTGE
0.00
200.00
10100
118661
11/17/16
EDD
EMPLOYMENT DEVELOPMENT D
0014060
UNEMPLOYMENT INS-3RDQ
D.00
434.00
10100
118662
11/17/16
ESRIINC
SSRI INC
1135553
ANNL SOFTWARE MAINT
0.00
51200.00
1D100
118662
11/17/16
ESRIINC
ESRI INC
0014070
ANNL SOFTWARE MAINT
0.00
6,400.00
0.00
11,600.00
TOTAL CHECK
10100
118663
11/17/16
ESTRADAF
FRANCIS ESTRADA
001
RECREATION REFUND
0.00
2200.
10100
118664
11/17/16
EXCELLAN
EXCEL LANDSCAPE INC
0015556
MONTHLY MAINT-PARKS
0.00
325.00
10100
118664
11/17/16
EXCELLAN
EXCEL LANDSCAPE INC
1415541
MONTHLY MAINT-DIST 41
0.00
4,143.87
10100
118664
11/1.7/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
MONTHLY MAINT-DIST 38
0.00
- 10,848.00
10100
118664
11/17/16
EXCELLAN
EXCEL LANDSCAPE INC
1395539
MONTHLY MAINT-DIST 39
0.00
11,610.95
0.00
26,927.82
TOTAL CHECK
10100
118665
11/17/16
EXECUTIV
EXECUTIVE PROMOTIONAL PR
0014095
PROMO ITEMS-SLNG B/PK
0.00
2,110.45
10100
118666
11/17/16
FANGLARR
LARRY FANG
001
REFUND -PLAN CHECK
0.00
324.62
10100
118667
11/17/16
GRAFFITI
GRAFFITI CONTROL SYSTEMS
0015230
GRAFFITI REMOVAL SVCS
0.00
2,912.00
10100
118668
11/17/16
GUERCHRI
CHRISTINA GUERRA
001
FACILITY REFUND-REAGA
0.00
50.00
10100
118669
11/17/16
HDLCOREN
HDL COREN & CONE
0014050
PROPERTY TAX -OCT -DEC
0.00
3,060.00
10100
118670
11/17/16
HERNCYNT
CYNTHIA HERNANDEZ
001
FACILITY REFUND-HRTGE
0.00
50.00
10100
118671
11/17/16
HIL'TONFA
HE & H CONSULTANTS LLC
1155515
PROF.SVCS-WASTE HAULE
0.00
5,568.50
].D100
118672
11/17/16
HOLGUINE
EVANGELINA HOLGUTN
001
RECREATION REFUND
0.00
163.00
10100
118673
11/17/16
HOMEDEPO
HOME DEPOT CREDIT SERVIC
0015333
SUPPLIES -DBC
0.00
347.19
10100
118674
11/17/16
IVDB
INLAND VALLEY DAILY BULL
0014030
LEGAL ADS -OCT 2016
0.00
2,284.18
10100
118675
11/17/16
INLINETR
INLINE TRANSLATION SERVI
0014095
TRANSLATION SVCS
0.00
245.00
10100
118676
11/17/16
INNERCIT
INNER CITY SKYLINE
001
REFUND-SMIP
D.00
0.40
10100
118676
11/17/16
INNERCIT
INNER CITY SKYLINE
001
REFUND-BSAF
0.00
0.80
10100
118676
11/1,7/16
INNERCIT
INNER CITY SKYLINE
001
REFUND -RET
0.00
1.60
10100
118676
1.1./17/16
INNERCIT
INNER CITY SKYLINE
001
REFUND -PERMIT
0.00
81..95
TOTAL CHECK
0.00
84.75
10100
118677
11/17/16
JURADOAN
ANNA JURADO
001
RECREATION REFUND
0.00
44.00
10100
118678
11/17/16
KARNADII
IWAN KARNALI
ODI
FACILITY REFUND-PNTRA
0.00
50.00
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 11/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansa Ct.Ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
10100
118679
11/17/16
KARTANIT ANITA KARTAWIDJAJA
001
FACILITY REFUND-HRTGE
0.00
200.00
10100
118680
11/17/16
KIMSEUNG
SEUNG KI KIM
001
FACILITY REFUND -DBC
0.00
670.00
10100
118680
11/17/16
KIMSEUNG
SEUNG KI KIM
001
FACILITY REFUND -DBC
0.00
276.50
TOTAL
CHECK
0.00
946.50
10100
118681
11/17/16
KIMLEYHO
KIMLEY HORN AND ASSOCIAT
2505510
ADAPTIVE T/CONTROL
0.00
3,854.51
10100
118682
11/17/16
LAILINDA
LINDA LAI
001
FACILITY REFUND-HRTGE
0,00
200.00
10100
118683
11/17/16
LLAMASSI
SIMEON LLAMAS
001
RECREATION REFUND
0.00
105,00
10100
118684
11/17/16
LOOMIS
LOOMIS
0014050
COURIER SVCS -FIN
0.00
476.98
10100
118684
11/17/16
LOOMIS
LOOMIS
0015333
COURIER SVCS -DBC
0.00
476.98
TOTAL
CHECK
0.00
953.96
10100
118685
11/17/16
LOPEZALF
ALFA LOPEZ
1155515
REIMB-SUPPLIES
0.00
387.70
10100
118686
11/17/16
LOPEZJAL
J ALICIA LOPEZ
001
FACILITY REFUND -DBC
0.00
400.00
10100
118687
11/17/16
LOPEZMA
MARGARITA LOPEZ
001
RECREATION REFUND
0.00
22.00
10100
118688
11/17/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
ST SWEEPER -SEPT 16
0.00
344.43
10100
118688
11/17/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
ST SWEEPER -AUG 2016
0.00
689.77
10100
118688
11/17/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CALVARY CHAPEL -AUG 16
0.00
7,411.36
10100
118688
11/17/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
STAR PROS SVCS -SEPT
0,00
9,768.96
10100
118688
11/17/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CONTRACT SVCS -SEPT 16
0.00
493,807.62
TOTAL
CHECK
0.00
512,022.14
10100
118689
11/17/16
POSTNET
LW POSTNET INC
1155515
PRINT SVCS -RECYCLING
0.00
608.22
10100
118689
11/17/16
POSTNET
LW POSTNET INC
1155515
PRINT SVCS -ECO EXPO
0.00
615.00
TOTAL
CHECK
0.00
1,223.22
10100
118690
11/17/16
MAGNUSIN
MAGNUS INTERNATIONAL
0014095
TRANSLATION SVCS
0.00
629.00
10100
118690
11/17/16
MAGNUSIN
MAGNUS INTERNATIONAL
0014095
PRINT SVCS -GENERAL PL
0.00
275.00
TOTAL
CHECK
0.00
904.00
10100
118691
11/17/16
MCCALLRO
RONALD MCCALL
001
RECREATION REFUND
0.00
66.00
10100
118692
11/17/16
MEYERSLU
LUCY MEYERS
001
RECREATION REFUND
0.00
44.00
10100
118693
11/17/16
NGUYTRAM
TRAM NGUYEN
001
FACILITY REFUND-PNTRA
0.00
100.00
10100
118694
11/17/16
OGAOCHRI
CHRISTOPHER OGAO
001
FACILITY REFUND-HRTGE
0.00
200.00
10100
118695
11/17/16
ORKININC
ORKIN PEST CONTROL INC
1385538
PEST CONTROL -SEPT 1.6
0.00
63.37
10100
118696
11/17/16
OVIEDOTE
TERRI OVIEDO
001
RECREATION REFUND
0.00
83.00
10100
118697
11/17/16
PACEEDNA
EDNA PACE
001
RECREATION REFUND
0.00
22.00
SUNGARD PENTAMATION INC
DATE: 11/30/2016 CITY OF DIAMOND BAR
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND
- 001 -
GENERAL FUND
PROF.SVCS-PLAN CHECK
0.00
CASH ACCT.
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
118698
11/17/16
PENCOENG
PENCO ENGINEERING INC
0015510
10100
118699
11/17/16
PIPERJOS
JOSEPH PIPER
001
10100
118700
11/17/16
PSI
PROTECTION ONE INC
0015556
10100
118701
11/17/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
10100
118702
11/17/16
RISC
REGIONAL TAP SERVICE CEN
1125553
10100
118702
11/17/16
RISC
REGIONAL TAP SERVICE CEN
1125553
10100
118702
11/17/16
RISC
REGIONAL TAP SERVICE CEN
1125553
TOTAL CHECK
PRINT SVCS -BRIDAL SEW
0.00
ELECT SVCS -DBC
0.00
10100
118703
11/17/16
RICOYOLA
YOLANDA RICO
001
10100
118704
11/17/16
ROBERTSP
PHILIP ROBERTS
001
10100
118705
11/17/16
RODRYEID
YEIDA RODRIGUEZ
001
10100
118706
11/17/16
ROSANORO
ROSALIND ROSANO
001
10100
118707
11/17/16
RUNGPIPA
JAYNE RUNGPIPAT
001
10100
118708
11/17/16
SGVCSC
SAN GABRIEL VALLEY CORSE
0015558
10100
118709
11/17/16
SANLUISH
HEATHER SAN LUIS
001
10100
118710
11/17/16
SANCFLOR
FLORINA SANCHEZ
001
10100
118711
11/17/16
SCHUHMAR
MARGARET SCHUH
001
10100
118712
11/17/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
10100
118713
11/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015333
10100
118713
11/17/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
118713
11/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
118713
11/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
TOTAL CHECK
10100
118714
11/17/16
SCSHREDD
SOUTHERN CALIFORNIA SHRE
1155515
10100
118715
11/17/16
SPAULDIN
ANNA MARIE SPAULDING
001
10100
118716
11/17/16
STEINRUT
RUTH STEIN
001
10100
118717
11/17/16
PENTAMAT
SUGA FINANCIAL SERVICES
0014050
10100
118718
11/17/16
SUNGPACI
SUNG PACIFIC INC
001
10100
118718
11/17/16
SUNGPACI
SUNG PACIFIC INC
001
10100
118718
11/17/16
SUNGPACI
SUNG PACIFIC INC
001
10100
118718
11/17/16
SUNGPACI
SUNG PACIFIC INC
001
10100
118718
11/17/16
SUNGPACI
SUNG PACIFIC INC
001
-----DESCRIPTION- ----
SALES
TAX
PROF.SVCS-PLAN CHECK
0.00
RECREATION REFUND
0.00
ALARM SVCS-S/CYN PK
0.00
ALARM SVCS -DBC
0.00
CITY SUBSIDY -OCT 2016
0.00
TAP SVCS -OCT 2016
0,00
COMMISSION -OCT 2016
0.00
0.
00
RECREATION REFUND
0.00
FACILITY REFUND -013C
0.00
FACILITY REFUND -DBC
0.00
RECREATION REFUND
0.00
FACILITY REFUND-PNTRA
0.00
BRUSH CLEARANCE -OCT
0.00
FACILITY REFUND -DRC
0.00
FACILITY REFUND -DBC
0.00
RECREATION REFUND
0.00
PRINT SVCS -BRIDAL SEW
0.00
ELECT SVCS -DBC
0.00
ELECT SVCS -DIST 38
0.00
ELECT SVCS-T/CONTROL
0.00
ELECT SVCS-T/CONTROL
0.00
0.00
SHREDDING SVCS-E/EXPO
0.00
RECREA'T'ION REFUND
0.00
RECREATION REFUND
0.00
MEMBERSHIP DUES-D/H
0.00
REFUND -ELECT
0.00
REFUND -RET
0.00
REFUND-SMIP
0.00
REFUND -PERMIT
0.00
REFUND-BSAF
0.00
PAGE NUMBER: 10
ACCTPA21
AMOUNT
193.34
22.00
107.87
135.00
3,762.40
14,587.60
-550.50
17,799.50
22.00
1,000.00
1,000.00
44.00
150.00
11,525.36
550.00
1,000.00
22.00
1,020.00
5,990,42
52.56
184.48
425.41
6,652.87
500.00
22.00
22.00
195.00
46.24
73.60
7.80
855.99
0,80
SUNGARD PENTAMATION INC
DATE: 11/30/2016 CITY OF DIAMOND BAR
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00.:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
TOTAL
CHECK
0.00
10100
118719
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND-BSAF
0.00
10100
118719
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND-SMIP
0.00
10100
118719
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -RET
0.00
10100
11871.9
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -ELECT
0.00
10100
118719
11/17/16
SUNRUNIN.
SUNRUN INC
001
REFUND -PERMIT
0.00
TOTAL
CHECK
0.00
10100
118720
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -PERMIT
0.00
10100
118720
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -ELECT
0.00
10100
118720
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -RET
0.00
10100
118720
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND-SMIP
0.00
10100
118720
11/17/16
SUNRUNIN
SUNKEN INC
001
REFUND-BSAF
0.00
TOTAL
CHECK
0.00
10100
118721
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND-SMIP
0.00
10100
1.18721
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND-BSAF
0.00
10100
118721
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -RET
0.00
10100
118721
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -ELECT
0.00
10100
118721
11/17/16
SUNRUNIN
SUNRUN INC
001
REFUND -PERMIT
0.00
TOTAL
CHECK
0.00
10100
118722
11/17/16
'TAKALIND
LINDA TAKAHASHI
001
RECREATION REFUND
0.00
10100
118723
11/17/16
TAMSIUKI
SIU KI TAM
0015350
CONTRACT CLASS -FALL
0.00
10100
118724
11/17/16
TANDARRE
DARREN TAN
001
FACILITY REFUND -DBC
0.00
10100
118725
11/17/16
TELEPACI
TELEPACIFIC COMMUNICATIO
0014070
T1 INTERNET SVCS-NOV
0.00
10100
118726
11/1'7/16
SGVT
THE SAN GABRIEL VALLEY N
0014030
LEGAL AD -OCT 2016
0.00
10100
118727
11/17/16
WINDMILL
THE WINDMILL
0014095
AD-SEPT/OCT 2016
0.00
10100
11.8728
11/17/16
ULINEINC
ULINE INC
1155515
SUPPLIES -SHARPS CTNRS
0.00
1.0100
118729
11/17/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
11/18/16-P/R DEDUCTIO
0.00
10100
118729
11/17/16
VANTAGEP
VANTAGEPOINT TRNSFR AUNT
001
11/18/16 -LOAN DEDUCTI
0.00
TOTAL
CHECK
0.00
10100
118730
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
10100
118730
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND-BSAF
0.00
10100
118730
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND-SMIP
0.00
10100
118730
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND -RET
0.00
TOTAL
CHECK
0.00
10100
118731
11./1.7/16
VERENGOS
VERENGO SOLAR
001
REFUND-SMIP
0.00
10100
118731
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND-BSAF
0.00
10100
118731
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND -PERMIT
0.00
10100
118731
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND -ELECT
0.00
10100
118731
11/17/16
VERENGOS
VERENGO SOLAR
001
REFUND -RET
0.00
PAGE NUMBER: 11
ACCTPA21
AMOUNT
984.43
0.80
1.09
24.00
76.38
192.18
294.45
192.06
76.38
24.00
1.21
0.80
294.45
1.14
0.60
32.00
76.38
184.13
294.45
22.00
522.60
100.00
871.42
1,784.32
825.00
183.38
5,578.74
3,062.81
8,641.55
111.34
0.80
0.47
1.60
114.21
2.86
1.60
181.61
104.33
32.00
SUNGARI PENTAMATION
INC
PAGE NUMBER:
12
DATE:
11/30/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
10:32:01
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20161110 00:00:00.000'
and '20161130
00:00:00.000'
ACCOUNTING PERIOD:
5/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
TOTAL
CHECK
0.00
322.40
10100
118732
11/17/16
VILMARIA
MARIAN VILLAMATER
001
RECREATION REFUND
0.00
44.00
10100
118733
11/17/16
WVWATER
WALNUT VALLEY WATER DIST
2505310
METER SVCS-STARDUST
0.00
8,146.00
10100
118734
11/17/16
WAXIESAN
WAXIE SANITARY SUPPLY
001.5333
CREDIT MEMO
0.00
-402.02
10100
118734
11/17/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
SUPPLIES-DBC
0.00
380.45
10100
118734
11/17/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
SUPPLIES-DBC
0.00
511.48
TOTAL
CHECK
0.00
489.91
10100
118735
11/17/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
WATERING SVCS-OCT 16
0.00
720.60
10100
118735
11/17/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE MAINT-OCT 16
0.00
9,357.90
TOTAL
CHECK
0.00
10,078.50
10100
118736
11/17/16
WCMEDIA
WEST COAST MEDIA
0014095
AD-DBRW/DBC
0.00
500.00
10100
118736
11./17/16
WCMEDIA
WEST COAST MEDIA
0014095
AD-NOV 2016
0.00
500.00
10100
118736
11/17/16
WCMEDIA
WEST COAST MEDIA
0014095
AD-OCT 2016
0.00
250.00
TOTAL
CHECK
0.00
1,250.00
10100
118737
11/17/16
WONGTHOM
THOMAS WONG
0015350
CONTRACT CLASS-FALL
0.00
192.00
10100
118738
11/17/16
YONJOANN
JOANNE YON
001
RECREATION REFUND
0.00
22.00
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
0015333
WATER SVCS-DBC
0.00
402.56
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
0014093
WATER SVCS-CITY HALL
0.00
675.94
1.0100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
1385538
WATER SVCS-DIST 38
0.00
2,179.84
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
1415541
WATER SVCS-DIST 41
0.00
3,795.23
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
1395539
WATER SVCS-DIST 39
0.00
6,723.50
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
1385538
WATER SVCS-DIST 38
0.00
7,572.00
10100
118742
11/22/16
WVWATER
WALNUT VALLEY WATER DIST
0015556
WATER SVCS-PARKS
0.00
16,319.64
TOTAL
CHECK
0.00
37,668.71
10100
PP24/16
11/17/16
PERSRETI
PERS RETIREMENT FUND
001
RETIRE CONTRIB-PEPRA
0.00
559.45
10100
PP24/16
11/17/16
PERSRETI
PERS RETIREMENT FUND
001
RETIRE CONTRIB-EE
0.00
27,530.24
10100
PP24/16
11/17/16
PERSRETI
PERS RETIREMENT FUND
001
SURVIVOR BENEFIT
0.00
47.43
TOTAL
CHECK
0.00
28,137.12
10100
PP24-16
11/17/16
FAST
CAST
001
11/18/16-P/R DEDUCTION
0.00
901.90
10100
24-PP 16
11/17/16
PAYROLL
PAYROLL TRANSFER
001
P/R TRANSFER-24/PP 16
0.00
177,151.88
10100
24-PP 16
11/17/16
PAYROLL
PAYROLL TRANSFER
112
P/R TRANSFER-24/PP 16
0.00
2,991.92
10100
24-PP 16
11/17/16
PAYROLL
PAYROLL TRANSFER
113
P/R TRANSFER-24/PP 16
0.00
3,77/.53
10100
24-PP 16
11/1'7/16
PAYROLL
PAYROLL TRANSFER
115
P/R TRANSFER-24/PP 16
0.00
11,974.87
10100
24-PP 16
11/17/16
PAYROLL
PAYROLL TRANSFER
138
P/R TRANSFER-24/PP 16
0.00
960.02
10100
24-PP 16
11/1.7/1.6
PAYROLL
PAYROLL TRANSFER
1.39
P/R TRANSFER-24/PP 16
0.00
480.01
10100
24-PP 16
7.1./17/16
PAYROLL
PAYROLL TRANSFER
141
P/R TRANSFER-24/PP 16
0.00
480.01
TOTAL
CHECK
0.00
197,816.24
10100
PP 24/16
11/17/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-PEPRA
0.00
191.06
10100
PP 24/16
11/17/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-EE
0.00
229.42
10100
PP 24/16
11/17/16
PERSRETI
PERS RETIREMENT
001
SURVIVOR BENEFIT
0.00
8.00
SUNGARD PENTAMATION
INC
PAGE NUMBER:
13
DATE: 11/30/2016
CITY OF DIAMOND BAR
ACCTPA21
TIME: 10:32:01
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA:
transact.ck_date
between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD:
5/17
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME FUND/DIVISION -----DESCRIPTION— ----
SALES TAX
AMOUNT
TOTAL CHECK
0.00
428.48
TOTAL CASH ACCOUNT
0.00
2,286,918.56
TOTAL FUND
0.00
2,286,918.56
SUNGARD PENTAMATION INC
DATE: 11/30/2016 CITY OF DIAMOND BAR
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 015 - GENERAL PLAN REVISION FD
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX
10100 118739 11/17/16 DYETTBHA DYETT & BHATIA, URBAN & 0155210 CONSULTANT SVCS -OCT 0.00
TO'T'AL CASH ACCOUNT 0.00
TOTAL FUND 0.00
PAGE NUMBER: 14
ACCTPA21
AMOUNT
80,839.59
80,839.59
80,839.59
SUNGARI PENT AMA TION INC
DATE: 11/30/2016 CITY OF DIAMOND BAR
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 160 - USED MOTOR
OIL SLK
GRT
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION-----
SALES TAX
10100 118740
11/17/16
RSM
RECYCLE
STRATEGIC MARKET 1605516
ECO EXPO -USED OIL
0.00
10100 118740
11/17/16
RSM
RECYCLE
STRATEGIC MARKET 1605516
ECO EXPO -USED OIL
0.00
TOTAL CHECK
0.00
TOTAL CASH ACCOUNT
0.00
TOTAL FUND
0.00
PAGE NUMBER: 15
ACCTPA21
AMOUNT
400.00
400.00
800.00
800.00
800.00
SUNGARD PENTAMATION INC
DATE: 11/30/2016 CITY OF DIAMOND BAR
TIME: 10:32:01 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20161110 00:00:00.000' and '20161130 00:00:00.000'
ACCOUNTING PERIOD: 5/17
FUND - 161 - BEVERAGE CTNR RELY GRT
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100 118741 11/17/16 ULINEINC ULINE INC
TOTAL CASH ACCOUNT
TOTAL FUND
FUND/DIVISION -----DESCRIPTION------ SALES TAX
1615516 RECYCLING CONTAINERS 0.00
0.00
0.00
PAGE NUMBER: 16
ACCTPA21
AMOUNT
673.69
673.69
873.69
SUNGARD PENTAMATION
INC
PAGE NUMBER:
17
DATE: 11/30/2016
CITY OF DIAMOND BAR
ACCTPA21
TIME: 10:32:01
CHECK REGISTER - DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck_date between
'20161110 00:00:00.000' and '20161130
00:00:00.000'
ACCOUNTING PERIOD:
5/17
FUND - 370 - PFA - DEBT SERVICE FD
CASH ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100 11012016
11/10/16 UNIONSAN UNION
BANK OF CALIFORNIA 3704090
BOND
INTEREST
0.00
227,953.13
10100 11012016
11/10/16 UNIONBAN UNION
BANK OF CALIFORNIA 370
LESS
BAL W/FA
0.00
-28.77
TOTAL CHECK
0.00
227,924.36
TOTAL CASH ACCOUNT
0.00
227,924.36
TOTAL FUND
0.00
227,924.36
TOTAL REPORT
0.00
2,597,356.20
CITY COUNCIL -"11� '
Iv,IiP(lR�'Svao
� rsag
TO: Honorable Mayor and Members he City Council
VIA: James DeStefano, City Man g
4
TITLE: Treasurer's Statement — October 2016
RECOMMENDATION:
Approve the October 2016 Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
MONTHS* ►1
Agenda # 6.7
Meeting Date: Dec. 6, 2016
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Ryan McLean, Assistant City Manager
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF OCTOBER 31, 2016
BEGINNING CASH BALANCE $31,418,954.52
CASH RECEIVED
Cash Receipts $1,365,696.87
Total Cash Received
$1,365,696.87
$32,784,651.39
EXPENDITURES
Checks Written
($1,077,561.39)
Payroll & Pers Transfers
(428,463.05)
Wire Transfers
0.00
Returned Checks
(65.00)
Charge Card Fees & Other Adjustments
(4,765.80)
Total Expenditures
($1,510,855.24)
CASH BALANCE AS OF: OCTOBER 31, 2016
$31,273,796.15
TOTAL CASH BREAKDOWN
Active Funds
General Account
($141,546.99)
Payroll Account
$52,315.82
Change Fund
$1,400.00
Petty Cash Account
$500.00
Parking Account Minimum
$250.00
Cash With Fiscal Agent
$28.77
Cash With OPEB Trust
$76,572.58
Amount Unamortized on Investments
($58,840.46)
Total Active Funds
($69,320.28)
Investment Funds:
Federal Credit Union
$248,000.00
Local Agency Investment Fund
$3,595,415.38
Corporate Notes
$1,007,609.35
Federal Agency Callable
$10,794,802.17
Bank Negotiable CDs
$9,278,209.43
Municipal Bonds
$6,061,219.51
Wells Fargo Advantage Money Market Fund
$357,860.59
Total Investment Funds
31,343,116.43
CASH BALANCE AS OF: OCTOBER 31, 2016 $31,273,796.15
FY2016-17 Year -To -Date Effective Rate of Return 1.39%
FY2016-17 Year -To -Date Interest Earnings $151,404.50
FY2016-17 Budgeted Annual Interest Earnings $330,200.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of October 31, 2016
INVESTMENTS
BOOK VALUE
PERCENT OF
PORTFOLIO
TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD
$248,000.00
0.79%
1,827
1,547
2.050
Local Agency Investment Fund
$3,595,415.38
11.47% -
1
1
0.634
Corporate Notes
$1,007,609.35
3.21%
1811
1642
1.719
Federal Agency Issues - Callable
$10,794,802.17
34.44%
1,605.
289
1.275
Negotiable CD's - Banks
$9,278,209.43
29.60%
1,682
1,105
1.657
Municipal Bonds
$6,061,219.51
19.34%
1,550
1,376
1.896
Wells Fargo Sweep Account
$357,860.59
1.14%
1
1
0.010
Total Investments and Averages
TOTAL INTEREST EARNED
31,343,116.43 100.00% 1,423 758 1.441
MONTH ENDING
October 31, 2016
$36,264.91
FISCAL YEAR -T
2016-17
$151,404.50
I certify that this report accurately reflects all City pooled investments
9affies DeStefa o and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
11/29/2016
Date
Page 1
City of Diamond Bar
Portfolio Management
Portfolio Summary
October 31, 2016
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Par Market Book % of Days to YTM/C
Investments Value Value Value Portfolio Term Maturity
Federal Credit Union CD 248,000.00
Local Agency Investment Funds 3,595,415.38
Corporate Notes 1,000,000.00
Federal Agency Callable 10,800,000.00
Negotiable CD 9,278,000.00
Municipal Bonds 6605,000.00
Wells Fargo Sweep Account 357,860.59
Investments 31,284,275.97
Total Earnings October 31 Month Ending
Current Year 36,264.91
Average Daily Balance 31,236,616.93
Effecrve a �¢ a urn 1.37%
Dia�4a oneywell, Finnce Director
248,000.00
3,596,515.58
1,004,084.50
10,768,129.30
9,440,634.53
6,084,491.95
357,860.59
31,499,716.45
Fiscal Year To Date
151,404.50
32,308,931.13
1.39%
248,000.00
0.79
11827
3,595,415.38
11.47
1
1,007,609.35
3.21
1,811
10,794,802.17
34.44
1,605
9,278,209.43
29.60
1,682
6, 061, 219.51
19.34
1,550
357,860.59
1.14
1
31,343,116.43 100.00% 1,423
1,547
2050
1
0.634
1,642
1.719
289
1.275
1,105
1657
1,376
1896
1
0.010
758 1.441
Reporting period 10/01/2016-10/31/2016 Portfolio POOL
AP
Run Date: 11012016-1514 PM (PRF_PM1) 73 0
Report Ver 72 3b
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
October 31, 2016
Page 1
Average Purchase Stated Daysto YTM/C Maturity
CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date
Federal Credit Union CD
GFCU2099 10144 Citadel Federal Credit Union 01/26/2016 248,000.00 248,000.00 248,000.00 2.050 1,827 1,547 2.050 01/26/2021
Subtotal and Average 248,000.00
Local Agency Investment Funds
LAIF 10028 Local Agency Investment Fund
Corporate Notes
037833BS8
594918BPB
Subtotal and Average 4,135,307.87
10148 Apple Inc
10172 Microsoft Corp
Subtotal and Average
Federal Agency
Callable
3133EC7A6
10043
3133EC7134
10044
3133ECNYG
10056
3133ECP40
10060
3133EGAZB
10156
3133EGLU7
10166
313382Y98
10057
3133834Y4
10059
313381 G82
10118
3130A2MW3
10132
3130A7W W1
10155
3130A8PZ0
10165
3130A8V75
10169
3134G3S50
10040
3134G7377
10133
3134G9QH3
10157
3134G9XD4
10163
3136G02H3
10128
3135GOSY0
10141
3136G3JY2
10152
3136G3ZY4
10167
313GG3XF7
10168
Run Date: 11/2V2016- 15:14
248,000.00 248,000.00 248,000.00 1,827 1,547 2.050
3,595,415.38
3,595,415.38
3,596,515.58 3,595,415.38 0.634 1 1 0,634
3,596,515.58 3,595,415.38 1 1 0.634
03/01/2016 500,00000
509,166.00
506,062.50 2.250
1,820
1,575
1.953 02/23/2021
09/02/2016 500,000.00
494,918.50
501,546.85 1.550
1,801
1,710
1.482 08/08/2021
1,007,676.80 1,000,000.00
1,004,084.50
1,007,609.35
1,811
1,642
1.719
Federal Farm Credit Bank
12/12/2012
1,000,000.00
998,217.00
999,777.22
0.820
1,826
406
0.840
12/12/2017
Federal Farm Credit Bank
12/13/2012
500,000.00
499,908.00
499,944.17
0.840
1,826
407
0.850
12/13/2017
Federal Farm Credit Bank
05/08/2013
500,000.00
498,72150
499,924.03
0.950
1,826
553
0.960
05/08/2018
Federal Farm Credit Bank
05/09/2013
500,000.00
499,410.00
499,902.08
0.640
1,461
189
0.678
05/09/2017
Federal Farm Credit Bank
05/17/2016
500,000.00
496 ,611 00
500,000.00
1.580
1,737
16
1.580
02/17/2021
Federal Farm Credit Bank
07/14/2016
500,000.00
495,424.00
499,764.86
1.480
1,826
1,716
1.490
07/14/2021
Federal Home Loan Bank
05/16/2013
500,000.00
499,752.00
500,000.00
1.000
1,826
561
1.000
05/16/2018
Federal Home Loan Bank
05/29/2013
500,000.00
499,485.50
500,000.00
1.040
1,826
574
1.040
05/29/2018
Federal Home Loan Bank
07/13/2015
250,000.00
248,831.75
248,056.39
7 385
1,620
1,143
1.643
12/19/2019
Federal Home Loan Bank
10/09/2015
500,000.00
500,486.00
502,132.81
1.250
1,399
99
1 895
08/08/2019
Federal Home Loan Bank
05/25/2016
500,000.00
499,661.50
500,000 00
1.250
1,826
24
2091
05/25/2021
Federal Home Loan Bank
07/12/2016
500,000.00
498,702.00
500,000.00
0.840
730
72
0.840
07/12/2018
Federal Home Loan Bank
08/22/2016
500,000.00
499,303.50
500,000.00
1.050
730
21
1.050
08/22/2018
Federal Home Loan Mtg Corp
10/26/2012
500,000.00
500,000.00
500,000.00
0.625
1,467
0
0.638
11/0V2016
Federal Home Loan Mtg Corp
10/29/2015
500 000.00
498,265.00
500,000.00
1125
1,827
89
1,125
10/29/2020
Federal Home Loan Mtg Corp
05/26/2016
500,000.00
499,907.50
500,000.00
1.125
914
206
1.125
11/26/2018
Federal Home Loan Meg Carp
06/30/2016
500,000 00
499,099.00
500,000.00
1.250
1,826
59
2.091
06/30/2021
Federal National Mtg Assn
09/24/2015
300,000.00
300,001.80
299,374.21
1.350
1,321
6
1.621
05/07/2019
Federal National Mtg Assn
01/20/2016
500,000.00
498,214.00
498,948.00
1 600
1,800
53
1.873
12/24/2020
Federal National Mtg Assn
05/03/2016
500,000.00
497,131 50
498,873.96
1.500
1,821
88
1.757
04/28/2021
Federal National Mtg Assn
07/27/2016
250,000.00
246,811,75
249,526.11
1.300
1,826
87
1.341
07/27/2021
Federal National Mtg Assn
07/27/2016
500,000.00
494,185.00
498,578.33
1 250
1,826
87
1 312
07/27/2021
Portfolio POOL
AP
PM (PRF PW) 7.3 0
Reporl Ver. 7.3.31,
City of Diamond Bar
Portfolio Management Page 2
Portfolio Details - Investments
October 31, 2016
Average
Purchase
Stated
Days to
YTMIC
Maturity
CUSIP
Investment# Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Subtotal and Average 10,794,739.70
10,800,000.00
10,768,129.30
10,794,802.17
1,605
289
1.275
Negotiable CD
02006LL84
10174
Ally Bank UT
09/08/2016
248,000.00
247,960.57
248,000.00
1.350
1,096
1,042
1.161
09/09/2019
020080AV9
10130
ALMA Bank Astoria NY
10/01/2015
249,000.00
253,335.34
249,000.00
1.700
1,460
1,063
1.701
09/30/2019
02587DMV7
10052
American Express Centurion Bk
05/02/2013
248,000.00
250,025.42
248,000.00
1.100
1,826
547
1.101
05/02/2018
02587CAW0
10098
American Express Centurion Bk
08/21/2014
248,000.00
255,165.71
248,000.00
2.100
1,826
1,023
2.101
08/21/2019
06740KHB6
10091
Barclays Bank
07/02/2014
248,000.00
254,058.14
248,000.00
2.050
1,826
973
2.051
07/02/2019
06062QWG5
10179
Bank of Baroda
10/31/2016
248,000.00
247,622.54
248,000.00
1.450
1,460
1,459
1.450
10/30/2020
05568P7A9
10081
BMW Bank
04/25/2014
248,000.00
253,709.70
248,000.00
1.900
1,826
905
1.901
04/25/2019
14042E4P2
10120
Capital One Bank
07/15/2015
248,00000
256,556.00
248,000.00
2.300
1,827
1,352
2.303
07/15/2020
140420XR6
10151
Capital One Bank
04/06/2016
248,000.00
253,475.10
248,000.00
1.700
1,826
1,617
1.701
04/06/2021
20033ALQ7
10117
Comem y Capital Bank
07/14/2015
248,00000
256,570.14
248,000.00
2.350
1,826
1,350
2.355
07/13/2020
20451 PBV7
10066
Compass Bank
08/07/2013
248,000.00
251,663.70
248,000.00
1.750
1,826
644
1.751
08/07/2018
254671G53
10075
Discover Bank
02/20/2014
248,000.00
252,71423
248,000.00
1.850
1,826
841
1.851
02/20/2019
29266NG84
10107
EnerBank USA
01/29/2015
248,00000
250,198.77
248,000.00
1,400
1,461
819
1.400
01/29/2019
29976DZD5
10119
Everbank/Jacksonville FL
07/14/2015
248,000.00
254786.02
248,00000
2.000
1,827
1,351
2.002
07/14/2020
33767AVK4
10146
First Bank Puerto Rico
02/12/2016
248,000.00
253,075.32
248,000.00
1.850
1,827
1,564
1,850
02/12/2021
34387ABA6
10102
Flushing Savings Bank
12/10/2014
248,000.00
251,596.00
248,000.00
1.800
1,461
769
1.800
12/10/2018
308863AH2
10147
FARMERS&MERCH SAVINGS BK
02/29/2016
248,000.00
254,013.75
248,000.00
1.550
1,824
1,578
1.552
02/26/2021
36160KZK4
10073
GE Capital Retail Bank
01/31/2014
248,000.00
253,383.34
248,000.00
1.900
1,826
821
1.901
01/31/2019
38148J6108
10142
Goldman Sachs Bank
01/27/2016
248,000.00
257,723.58
248,000.00
2.100
1,827
1,548
2.102
01/27/2021
06251AK25
10131
Bank of Hapoalim NY
10/09/2015
245,000.00
251,66376
245,00000
2.000
1,827
1,438
2,002
10/09/2020
40434YBK2
10171
HSBC Bank USA
08/31/2016
248,000.00
248,00000
248,00000
1.250
1,826
1,764
0.961
08/31/2021
45383UPJS
10077
Independent Bank CD
03/14/2014
248,000.00
249,449.56
248,000.00
0.900
1,280
317
0.902
09/14/2017
856284X58
10094
State Bank of India
07/22/2014
248,000.00
254,148.91
248,000.00
2.000
1,826
993
2.001
07/22/2019
464209BR5
10054
Isabella Bank & Trust Company
05/30/2013
248,000.00
248,103.42
248,000 00
1.000
1,826
575
0.850
05/30/2018
48125TU86
10110
JP Morgan Chase
02/06/2015
250 000.00
250,327.75
250,000.00
1000
1,461
827
1.856
02/06/2019
51210SITY6
10061
Lakeside Bank
05/17/2013
248,000.00
248,023.31
248,000.00
0.750
1,461
197
0.750
05/17/2017
538036CF9
10145
LIVE OAK BANKING COMPANY
02/11/2016
248,000.00
254,526.62
248,000.00
1.500
1,460
1,196
1.468
02/10/2020
58733ACY3.
10160
Mercantil Commerce Bank
06/24/2016
248,000.00
249,890.75
248,000.00
1 650
1,826
1,696
1.651
06/24/2021
59013JJB6
10126
Merrick Bank
09/21/2015
248,000.00
257,197.33
24800000
1.850
1,827
1,420
1.850
09/21/2020
57116AMX3
10178
Marlin Business Bank
10/28/2016
248,000.00
247,862.61
248,000.00
1.250
1,095
1,091
1250
10/28/2019
70153RHEI
10076
Parkway Bank &Trust
03/19/2014
248,000.00
251,618.07
248,000.00
1.650
1,826
868
1.651
03/19/2019
71270QLS3
10105
People's United Bank
01/28/2015
248,000.00
256,248.23
248,000.00
1.750
1,826
1,183
1,751
01/28/2020
74267GVB0
10153
Privatebank & Trust Cc - CO
05/06/2016
248,000.00
251,776.54
248,000.00
1.500
1,826
1,647
1.501
05/06/2021
795450SF3
10097
Sallie Mae Bank
08/06/2014
248,000.00
254,548.69
248,000.00
2.050
1,826
1,008
2.051
08/06/2019
Portfolio
POOL
AP
Run Date: 11121J2016-1514
PM (PRF_PM2)
7 3.O
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
October 31, 2016
Page 3
Run Date: 11/2112016-15:14
Portfolio POOL
AP
PM (PRF_PM2) 7.3.0
Average
Purchase
Stated
Days to
YTM/C Maturity
CUSIP
Investment# Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Negotiable CD
89233P6S0
10159
Toyota MTR Credit Corp
05/27/2016
150,000.00
150,489.60
150,209.43
1.250
496
338
1.098
10/05/2017
94986TYT8.
10154
Wells Fargo
05/10/2016
248,000.00
249,990.45
248,000.00
1.300
1,826
1,651
1 301
05/10/2021
981571 BD3
10113
World's Foremost Bank
05/13/2015
200,000.00
205,129.00
21
2.000
1,827
1,289
2.002
05/13/2020
94768NJU9
10088
Webster Bank
07/02/2014
248,000.00
254,006.56
248,000.00
1.900
1,826
973
1.901
07/02/2019
Subtotal and Average 9,143,508.56
9,278,000.00
9,440,634.53
9,278,209.43
1,682
1,105
1.657
Municipal Bonds
032556CB6
10180
Anaheim Calif HSG & Pub Auth
10/31/2016
500,000.00
499,375.00
499,375.00
1.765
1,796
1,795
1.792
10/01/2021
13066YTY5
10175
Calif St Dept Wtr Res Power
09/28/2016
750,000.00
750,450.00
750,000.00
1.713
1,676
1,642
1.713
05/01/2021
189849KY7
10125
Coachella Valley School Dist
09/15/2015
880,000.00
913,765,60
886,765.38
2.885
1,782
1,369
2.665
08/01/2020
13034PYH4
10164
California State HSG Fin AGY
07/01/2016
500,000.00
500,870.00
503,907.65
2.189
1,492
1,369
1,980
08/01/2020
283309KN1
10134
EI Monte School District
11/06/2015
750,000.00
763,290.00
755,378.49
2.148
1,272
911
1.850
05/01/2019
455749BQ3
10150
INDIO CA WATER AUTHORITY
04/01/2016
980,000.00
1,009,302.00
1,006,259.30
2.820
1,461
1,247
2.000
04/01/2020
672211BF5
10161
Oakland Coliseum
06/17/2016
500,000.00
506,860.00
508,366.00
2,321
959
822
1.559
02/01/2019
752111 JW5
10176
Rancho Calif Wtr Dist Fin Auth
10/18/2016
500,000.00
496,205.00
503,989.67
1,675
1,748
1,734
1.500
08/01/2021
913366HV5
10170
UC ROTS MED CTR REV BONDS
08/17/2016
145,000.00
144,859.35
145,000.00
1.620
1,732
.1,656
1.614
05/15/2021
913366HV5
10173
UC ROTS MED CTR REV BONDS
09/07/2016
500,000.00
499,515.00
502,178.02
1.620
1,711
1,656
1.515
05/15/2021
Subtotal and Average 5,302,235.82
6,005,000.00
6,084,491.95
6,061,219.51
1,550
1,376
1.896
Wells Fargo Sweep Account
SWEEP
10036
Wells Fargo
07/01/2012
357,860.59
357,860.59
357,860.59
0.010
1
1
0.010
Subtotal and Average 605,148.19
357,860.59
357,860.59
357,860.59
1
1
0.010
Total and Average 31,236,616.93
31,284,275.97
31,499,716.45
31,343,116.43
1,423
758
1.441
Run Date: 11/2112016-15:14
Portfolio POOL
AP
PM (PRF_PM2) 7.3.0
Agenda # 6.8
Meeting Date. December 6, 2016
CITY COUNCIL' ® AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
t1to
FROM: James DeStefano, City MaTITLE: Adjourn the December 20, the City Council Meeting of January 17, 2017.
RECOMMENDATION: Approve.
BACKGROUND: It has been suggested that the Council consider the cancellation of the City
Council Meeting scheduled for January 3, 2017. There will be no pressing matters or public hearings
scheduled and therefore adjourning the meeting will not cause the City any hardship.
Should the City Council concur, it is recommended that the Mayor, at the end of the December 20,
2016 City Council Meeting adjourn said Council Meeting to January 17, 2017.
Pr ared by
QL
Tommy Crib ins, City Clerk
Reviewed by:
Ryan McLean, Assistant City Manager
CITY COUNCIL
Agenda # 6 . g
Meeting Date: December 6, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: Resolution 2016 -XX Amending 2 16-17 Fiscal Year Budget in the Public
Works Department, eliminating the Parks Maintenance Inspector
classification, and establishing the Facilities and Asset Maintenance
Technician and Maintenance Worker Job Classifications and Salary
Grades Effective December 10, 2016, and Amending Resolution 2016-20.
RECOMMENDATION:
Adopt Resolution 2016 -XX.
FINANCIAL IMPACT:
Due to offsets resulting from known and expected salary savings, there is no financial
impact in (FY) 2016-17. It is anticipated that the fully burdened cost in the FY 2017-18
budget is approximately $74,000.
BACKGROUND/DISCUSSION:
The transfer of the parks and facilities maintenance staff and operations from the former
Community Services Department to the Public Works Department took place via the
adoption of the FY 2016-17 budget. The remaining Community Services Recreation
Services staff and operations was renamed to the Parks and Recreation Department.
The centralization of maintenance staff and operations became effective on July 1, 2016,
and since that time, the Public Works Director/City Engineer has been reviewing and
evaluating all maintenance contracts, operations and personnel.
The review of existing maintenance contractors started in July 2016, when staff met with
all of the major maintenance contractors in the three functional areas: streets, grounds,
and facilities. Through those contract review sessions, staff clearly discussed the scope
of services/work in order to improve the overall efficiency of the work and to enhance
customer service. At the same time, during their day-to-day operation whether out in the
field or at our facilities, our contractors are requested to serve as our "eyes and ears" for
any other non -routine or unscheduled maintenance related issues/tasks. To get things
done proactively and timely, both the contractor and staff agreed that we need to bring
forth more accountability to the day-to-day process and to work on the culture so that
there is a stronger communication factor. As part of the Public Works maintenance team,
our contractors understood what our goals are, what our objectives are, and how we are
getting results by improving our productivity. Knowing the needs of our community and
the expectations of our professional staff will ensure that the City has the most effective
maintenance program.
The review of maintenance operations started in the Public Works Department with an
internal review of the departmental maintenance standards and specifications with the
ultimate goal of producing a Maintenance Strategic Plan that addresses all City-wide
maintenance needs based on our current complement of parks, facilities, assets and
roadways. Further, over the course of the next six months, the maintenance staff will
advertise a Request for Proposal (RFP) for maintenance services and bring back a
recommendations) to the City Council for an award of contract(s) before the close of the
2016-17 fiscal year. The goal of this RFP process is to ensure that the City is receiving
the most responsive, productive, technically -competent, efficient and cost-effective
contract maintenance services.
In addition to an ongoing review of existing contract maintenance service providers, the
Public Works Department has been conducting an internal audit to ensure services are
provided efficiently and at the highest quality. A 90 -day review concluded that a more
proactive and preventative approach to parks and facility maintenance is required, and
should include revisions to current specifications, inspections, scheduling, and strategic
plans. To provide this approach requires adjustments to the current staffing structure
within the Parks and Facilities maintenance group. Currently, there is a vacant Parks &
Maintenance Inspector position due to a retirement that took place in August 2016 whose
duties and responsibilities centered on performing a variety of skilled maintenance tasks
involving the inspection and general maintenance of public facilities, buildings, and
landscaped areas. While those job functions are important and still needed, the
maintenance needs have evolved over time to warrant a position that has a more diverse
set of duties and responsibilities offering more flexibility to departmental operations and
improved service delivery. To apply the most efficient and cost-effective manner possible,
with direct supervision of both the Parks and Maintenance Supervisor/Superintendent,
staff is proposing that the Parks & Maintenance Inspector positon be re -designed. The
proposed new position, Facilities and Asset Maintenance Technician, will include broader
operating and maintenance job duties by having direct day-to-day and frequent contacts
with all maintenance staff including the contractors as opposed to a more narrow scope
of inspection and maintenance duties than the Parks & Maintenance Inspector.
The proposed Facilities and Asset Maintenance Technician will be tasked with performing
more wide-ranging duties across two maintenance functional areas as opposed to the
specialized function that the Parks & Maintenance Inspector performed. The Facilities
and Asset Maintenance Technician position will provide optimum evaluation and
monitoring of our public assets. These assets include but are not limited to: building
structures, carpentry, doors and hardware, electrical, elevators, fire alarms, flooring,
111
heating and air conditioning system, lighting, plumbing, roofing, security system, vehicle
fleet, etc. To get better at planning for the future, staff needs to determine how to best
manage and maintain these assets. In other words, knowing what we've got is not
enough. Staff needs to know how much it costs to run it, at what standard of service and
how do we repair and maintain it in a cost-effective manner going forward. Taking a
preventative or proactive approach of applying maintenance and replacement efforts is
not only a best practice in the industry but also long-term cost-effective management
strategy.
Therefore, staff is recommending that the Parks and Maintenance Inspector classification
be deleted and the Facilities and Asset Maintenance Technician classification be added
to Schedule C of the City's classification and compensation plan. The Parks and
Maintenance Inspector position is currently funded in the FY 2016-17 budget and has
been vacant since the incumbent retired in August 2016. There is no financial impact to
replace the Parks and Maintenance Inspector with the Facilities and Asset Maintenance
Technician since the salary range Grade 19NE ($51,251.58 — $68,682.03) and
associated benefits would remain the same. The Public Works Department has salary
savings of approximately $30,000 since the position was vacated on August 6, 2016.
In addition to the four budgeted full-time positions in parks and facilities maintenance,
there are four part-time non -benefitted (PTNB) positions. This budgeted staffing level has
largely remained unchanged for several years despite the addition of new parks and fleet
vehicles. The PTNB Maintenance Workers are limited to working under 1,000 hours per
fiscal year so they do not gain eligibility for pension benefits. Pension benefits for PTNB
employees is not an expense or benefit that has been historically budgeted for or granted
to that employee benefit status. Also, internal control and budgeting measures have been
implemented so that the PTNB positions do not work over 940 hours per fiscal year.
Currently, three of the four PTNB Maintenance Worker positions are filled, with each of
them working varying hours and days during the week. In brief, their job responsibilities
include assisting with parks/building/facilities maintenance, routine monthly parks and
facilities inspections and fleet maintenance.
Efforts to recruit and hire PTNB Maintenance Workers have been challenging in addition
to the limited number of hours they can work each fiscal year. A large majority of the
candidates, when interviewed, cannot meet the requirements of the schedule, have
limited experience or are interested in full-time work. Two of the PTNB Maintenance
Workers vacancies went unfilled, due to recruitment challenges, for nearly two years.
This recruitment has been run three times, from June 2014 — June 2016, with an average
of 91 applications per job posting. These recruitment challenges are unique to this
classification of position as the average number of applications received for all other
posted positions is 152 during that same time period.
Because of the limited number of hours that PTNB Maintenance Workers employees can
work, the aforementioned recruitment challenges, and belief that there can be greater
productivity with a full-time position, staff is recommending that a full-time Maintenance
Worker position be funded. The full-time Maintenance Worker will be able to complete all
3
of the current job responsibilities that the three PTNB Maintenance Workers are assigned
with greater efficiency and flexibility that a full-time schedule has to offer. To fund the full-
time position, the Maintenance Worker classification first needs to be established since
the current classification and compensation plan does not have one. For years, a gap
has existed between the PTNB Maintenance Worker positions and the full-time Senior
Maintenance Worker. In order to bridge the classification and career path gap, and to
more importantly increase efficiency and productivity in maintenance operations, staff is
recommending that a full-time entry level Maintenance Worker classification be
established as a non-exempt FLSA position (overtime eligible) at Salary Grade 6NE with
an annual salary range of $37,178.96 - $49,823.36.
In summary, it is recommended that the City Council delete the Parks Maintenance
Inspector classification and add the new Facilities and Asset Maintenance Technician
position at Salary Grade 19NE in its place. The Parks Maintenance Inspector position was
already approved and funded in the FY 2016-17 budget so this recommended action is
negligible. Additionally, staff recommends that the City Council establish a full-time
Maintenance Worker classification at Salary Grade 6NE and amend the FY 2016-17
budget to fund the position. It is anticipated, that once the new full-time Maintenance
Worker position is filled that the cost to fund the position will be offset through a significant
reduction in PTNB Maintenance Worker hours through spring 2017 and salary savings
from the vacant Parks Maintenance Inspector. Due to the aforementioned offsets resulting
from known and expected salary savings, there is no financial impact in FY 2016-17. It is
anticipated, by adding the full-time Maintenance Worker position, that the fully burdened
cost in the FY 2017-18 budget is approximately $74,000.
If approved by the City Council, these actions will be effective at the beginning of the next
pay period which is December 10, 2016.
Prepared By:
Amy Haug, Human Resources & Risk Manager
Reviewed By:
Ryan McLean, Assistant City Manager
David Li ,City Engineer/PW Director
Attachment: Resolution 2016 -XX Amending 2016-17 Fiscal Year Budget in the Public
Works Department and City of Diamond Bar Compensation Plan effective
December 10, 2016
4
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE
FY16-17 MUNICIPAL BUDGET AND THE CITY OF
DIAMOND BAR COMPENSATION PLAN EFFECTIVE
DECEMBER 10, 2016.
WHEREAS, the City Council has adopted Resolution No. 2016-17, A Resolution
of the City Council of the City of Diamond Bar approving and adopting a budget for the
City of Diamond Bar for the Fiscal Year commencing July 1, 2016 and ending June 30,
2017 including maintenance and operations, special funds and capital improvements and
appropriating funds for accounts departments, divisions, object and purposes therein set
forth (herein referred to as the "Budget") and adopted Resolution No. 2016-20 amending
the City of Diamond Bar's Compensation Plan (hereafter, the "Plan") effective June 25,
2016; and
WHEREAS, the City Council may choose to amend the Budget and Plan from time
to time throughout the fiscal year, and
WHEREAS, the City Council desires to delete the Parks Maintenance Inspector
classification: and
WHEREAS, the City Council desires to add a new full-time FLSA non-exempt
classification titled, Facilities and Asset Maintenance Technician, at salary grade
19NE as listed in "Exhibit A"; and
WHEREAS, the City Council desires to add a new full-time FLSA non-exempt
classification titled, Maintenance Worker, at salary grade 6NE as listed in "Exhibit
A"; and
WHEREAS, the City Council desires to amend the Public Works Department's
FY16-17 Annual Budget to include the addition of and funding for one full-time
Maintenance Worker: and
WHEREAS, the Budget Amendment to the Public Works Department's FY 16-17
Annual Budget was presented to the City Council at its meeting of December 6,
2016; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. That the City of Diamond Bar's Compensation Plan Resolution 2016-20 be
amended to delete the Parks Maintenance Inspector classification and to add two new
full-time FLSA non-exempt classifications: Facilities and Asset Maintenance Technician
at salary grade 19NE and Maintenance Worker at salary grade 6NE.
Section 2. The City Council hereby finds and determines that the FY16-17 Annual Budget
Public Works Department's budget be amended to include the addition of and funding for
one full-time Maintenance Worker position.
PASSED, APPROVED AND ADOPTED this 6th day of December 2016.
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the 6th day of December, 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
City of Diamond Bar
EXHIBIT "A"
19NE
$24.64
$25.87
$27.17
$28.52
$29.95
$31.45
Schedule C
Facilities& Asset Maintenance Tech.
$1,971.21
CITY OF DIAMOND
BAR
$2,281.93
$2,396.02
$2,515.83
$2,641,62
COMPENSATION
PLAN BY
POSITION
$4,944.18
$5,191.39
$5,450.95
$5,723.50
FY
2016 - 2017
$56,504.87
$59,330.12
$62,296.62
$65,411.45
$68,682.03
21NE Administrative Coordinator
FULL-TIME
NON-EXEMPT
BENEFITED
POSITIONS
$31.47
$33.04
$34.69
GRADE
CLASSIFICATION
A
B
C
D
E
F
G
6NE
Maintenance Worker
$17.87
$18.77
$19.71
$20.69
$21.73
$22.81
$23.95
$56,538.51
$59,365.44
$1,429,96
$1,501.46
$1,576.53
$1,655.36
$1,738.13
$1,825.03
$1,916.28
$3,098.25
$3,253.16
$3,415.82
$3,586.61
$3,765.94
$3,954.24
$4,151.95
$37,178,96
$39,037.91
$40,989.80
$43,039.29
$45,191.26
$47,450.82
$49,823.36
7NE
Recreation Specialist
$18.32
$19.24
$20.20
$21.21
$22.27
$23,38
$24.55
Senior Office Specialist
$1,465.71
$1,538.99
$1,615.94
$1,696.74
$1,781.58
$1,870.66
$1,964.19
$3,175.70
$3,334.49
$3,501.21
$3,676.27
$3,860.09
$4,053.09
$4,255,75
$38,108.43
$40,013.85
$42,014.55
$44,115.27
$46,321.04
$48,637.09
$51,068.94
10NE
Senior Maintenance Worker
$19.73
$20.72
$21.75
$22.84
$23.98
$25.18
$26.44
$1,578.41
$1,657.33
$1,740.19
$1,827.20
$1,918.56
$2,014.49
$2,115.22
$3,419.88
$3,590.88
$3,770.42
$3,958.94
$4,156.69
$4,364.74
$4,582.97
$41,038.61
$43,090.54
$45,245.07
$47,507.32
$49,882.69
$52,376.82
$54,995.66
14NE
Administrative Assistant
$21.78
$22.87
$24.01
$25.21
$26.47
$27.80
$29.19
Permit Technician
$1,742.27
$1,829.38
$1,920.85
$2,016.89
$2,117.74
$2,223.62
$2,334,80
$3,774.91
$3,963.66
$4,161.84
$4,369.93
$4,588.43
$4,817.85
$5,058.74
$45,298.94
$47,563.89
$49,942.09
$52,439.19
$55,061.15
$57,814.21
$60,704.92
17NE
Accounting Technician
$23.45
$24.63
$25.86
$27.15
$28.51
$29.93
$31.43
Recreation Coordinator
$1,876.23
$1,970.04
$2,068.54
$2,171.97
$2,280.57
$2,394.60
$2,514.33
Planning Technician
$4,065.17
$4,268.43
$4,481.85
$4,705.94
$4,941.24
$5,188.30
$5,447.71
Senior Administrative Assistant
$48,782.01
$51,221.11
$53,782.16
$56,471.27
$59,294.84
$62,259.58
$65,372.56
Human Resources Technician
18NE
Neighborhood Improvement Officer
$24.04
$25.24
$26.50
$27.83
$29.22
$30.68
$32.21
Media Specialist
$1,923.14
$2,019.29
$2,120.26
$2,226.27
$2,337.58
$2,454.46
$2,577.19
$4,166.80
$4,375.14
$4,593.89
$4,823.59
$5,064.77
$5,318.00
$5,583.90
$50,001.55
$52,501.63.
$55,126.71
$57,883.04
$60,777.20
$63,816.06
$67,006.86
19NE
$24.64
$25.87
$27.17
$28.52
$29.95
$31.45
$33.02
Facilities& Asset Maintenance Tech.
$1,971.21
$2,069.78
$2,173.26
$2,281.93
$2,396.02
$2,515.83
$2,641,62
$4,270.97
$4,484.51
$4,708.74
$4,944.18
$5,191.39
$5,450.95
$5,723.50
$51,251.58
$53,814.16
$56,504.87
$59,330.12
$62,296.62
$65,411.45
$68,682.03
21NE Administrative Coordinator
$25.89
$27.18
$28.54
$29.97
$31.47
$33.04
$34.69
Executive Assistant
$2,071.01
$2,174.56
$2,283.29
$2,397.45
$2,517.32
$2,643.19
$2,775.35
Accountant
$4,487.18
$4,711.54
$4,947.12
$5,194.48
$5,454.20
$5,726.91
$6,013.26
$53,846.20
$56,538.51
$59,365.44
$62,333.71
$65,450.39
$68,722.91
$72,159.06
23NE Assistant Engineer $27.20 $28.56 $29.99 $31.49 $33.06 $34.71 $36.45
Assistant Planner $2,175.85 $2,284.65 $2,398.88 $2,518.82 $2,644.76 $2,777.00 $2,915.85
$4,714.35 $4,950.07 $5,197.57 $5,457.45 $5,730.32 $6,016.84 $6,317.68
$56,572.18 $59,400.78 $62,370.82 $65,489.37 $68,763.83 $72,202.03 $75,812.13
29NE Help Desk Support Technician $31.54 $33.12 $34.77 $36.51 $38.34 $40.26 $42.27
$2,523.32 $2,649.49 $2,781.96 $2,921.06 $3,067.11 $3,220.47 $3,381.49
$5,467.20 $5,740.56 $6,027.59 $6,328.97 $6,645.41 $6,977.68 $7,326,57
$65,606.38 $68,886,70 $72,331.03 $75,947.58 $79,744.96 $83,732.21 $87,918.82
Effective December 10, 2016
Approved by City Council on December 6, 2016
CITY COUNCIL
Agenda # 6 . i o
Meeting Date: 12/6/16
AGENDA REPORT
TO: Honorable Mayor and Membe s the City Council
f.N
VIA: James DeStefano, Cit M a trr
Y 9
TITLE: APPROPRIATION OF $8,507 FROM THE GENERAL FUND RESERVES AND
APPROVAL OF AMENDMENT #8 TO THE CONTRACT WITH BRIGHTVIEW
LANDSCAPE SERVICES, INC. FOR LANDSCAPE MAINTENANCE SERVICES AT
THE DIAMOND CANYON PARK FOR THE DECEMBER 3, 2016 THROUGH JUNE 30,
2017 PERIOD IN AN AMOUNT OF $20,377, FOR A TOTAL CONTRACT AMOUNT OF
$428,493 FOR THE 2016/17 FY.
iW K871TIIIT1:1il1 N7 0 10 • - . a
FINANCIAL IMPACT: Approval of this eighth amendment will authorize staff to expend an additional
amount of $20,377 for the maintenance needs at Diamond Canyon Park. This amount is based on
Brightview's proposal of $2,911 per month times the seven remaining months in the fiscal year.
Funds are included in the 2016/17 FY operating budget for maintenance of thirteen locations;
however, only $11,870 is included in the current budget for the maintenance of Diamond Canyon
Park (13th location). An additional appropriation of $8507 from the developer fees paid to the City
from Lennar Homes is required to meet the maintenance needs of this new park.
BACKGROUND: The locations currently maintained by BrightView Landscape Services, Inc. are:
1. Diamond Bar Center— 1600 S. Grand Ave.
2. Paul C. Grow Park — 23281 Forest Canyon Drive
3. Heritage Park — 2900 Brea Canyon Road
4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar
Blvd.
5. Maple Hill Park — 1309 S. Maple Hill Road
6. Pantera Park — 738 Pantera Drive
7. Peterson Park — 24142 E. Sylvan Glen Drive
8. Ronald Reagan Park — 2201 Peaceful Hills Road
9. Starshine Park — 20839 Starshine Road
10.Summitridge Park— 1425 Summitridge Drive
11. Sycamore Canyon Park — 22930 Golden Springs Drive
12. Sycamore Canyon Mesa Trail & Trail Head
1157039.1
Diamond Canyon Park will be the 13th location maintained by BrightView Landscape.
DISCUSSION: In anticipation of the opening of Diamond Canyon Park, staff solicited proposals for
maintenance from three of our current service providers. BrightView Landscape Services
($2,911/mo.), Emerald Landscape Services ($3,500/mo.) and Excel Landscape ($4,800/mo.) all
submitted proposals for maintenance with BrightView being the lowest at $2,911 per month.
The scope of work for the new park will include mowing and edging turf, trimming and pruning trees
and shrubs, irrigation system inspections and maintenance, fertilization, pest control, weed control,
litter removal and monthly Quality Site Assessment inspections.
BrightView has been providing landscape maintenance service at Peterson and Pantera Parks since
April, 2003. Summit Ridge Park and the Diamond Bar Center grounds were added in October, 2004
and Lorbeer Middle School was added in July, 2006. Seven (7) additional locations were added to
BrightView's contract for the 2007/08 FY: Paul C. Grow, Heritage, Maple Hill, Ronald Reagan,
Starshine, Sycamore Canyon, plus the Trail & Trail Head at Sycamore Canyon Park. The Mesa Trail
at Sycamore Canyon Park was added in July, 2012.
PREPARED BY:
Anthony Jordan
Parks and Maintenance Superintendent
REVIEWED BY:
David iu, P.E.
Director of Public Works/City Engineer
�A`;C,4XiJ, Gi n 1 v��4)11 to tea
Dianna Honeywell
Director of Finance
Attachments: Amendment #8 dated December 6, 2016.
Proposal from BrightView Landscape Services Inc. dated
November 30, 2016.
7757039.7
AMENDMENT #8 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT ("Eighth Amendment') is made this 6th day of December, 2016 by and between the CITY
OF DIAMOND BAR, a municipal corporation of the State of California ("CITY') and BRIGHTVIEW LANDSCAPE
SERVICES, INC., ("CONTRACTOR")
Recitals:
a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the Original
Agreement'), which is incorporated herein by reference, for Landscape Maintenance at locations listed in
Exhibit A, which is attached hereto and incorporated herein by reference.
b. Pursuant to Section 14 of the Original Agreement, the City Council has exercised its option to extend the
term of the Original Agreement through June 30, 2017, by way of seven amendments to the Original
Agreement (the "Amendments"). The Amendments and the Original Agreement are collectively referred to
herein as the "Agreement'.
c. Parties desire to amend the Agreement to include the maintenance of Diamond Canyon Park as
referenced in Exhibit B, for an additional authorization amount of $20,377, for a not to exceed total contract
amount of $428,493.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — The compensation as provided in Section 4 of the Original Agreement and as amended by the
Amendments, shall be increased to the not to exceed amount of $428,493 for all work performed during the term of
this Eighth Amendment, with an authorized amount of $15,250 (included) for as needed work as assigned.
Section 2 — CONTRACTOR acknowledges that it and any subcontractors it may use, are required to be registered
with the Department of Industrial Relations pursuant to Labor Code § 1725.5 prior to the effective date of this Eighth
Amendment. CONTRACTOR is registered under DIR # 1000005364 and represents that it will not be utilizing any
subcontractors in performing this Eighth Amendment, which are also required to be registered. This Eighth
Amendment is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Section 3 — This Eighth Amendment integrates all of the terms and conditions referenced herein, and supersedes
all negotiations with respect thereto. This Eighth Amendment amends, as set forth herein, the Agreement and
except as specifically amended herein, the Agreement shall remain in full force and effect. To the extent there is
any conflict between this Eighth Amendment and the terms and provisions of the Agreement, the terms and
provisions of this Eighth Amendment shall control.
973895.1
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #8 TO AGREEMENT on the date and year
first written above.
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Title: Mayor
APPROVED TO FORM:
David DeBerry, City Attorney
973895.1
BRIGHTVIEW LANDSCAPE SERVICES, INC.
Contractor
Signed
Title
ATTEST:
Tommye Cribbins, City Clerk
Exhibit A
BRIGHTVIEW LANDSCAPE SERVICES, INC.
Landscape Maintenance Locations
1. Diamond Bar Center — 1600 S. Grand Ave.
2. Paul C. Grow Park — 23281 Forest Canyon Drive
3. Heritage Park — 2900 Brea Canyon Road
4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd.
5. Maple Hill Park — 1309 S. Maple Hill Road
6. Pantera Park — 738 Pantera Drive
7. Peterson Park— 24142 E. Sylvan Glen Drive
8. Ronald Reagan Park -2201 Peaceful Hills Road
9. Starshine Park — 20839 Starshine Road
10. Summitridge Park — 1425 Summitridge Drive
11. Sycamore Canyon Park — 22930 Golden Springs Drive
12. Sycamore Canyon Mesa Trail & Trail Head
13. Diamond Canyon Park — 3338 Brea Canyon Road'
"Pending Council Authorization
2016/17 Contract Amount: $408,116
2016/17 FY Amendment #8 Authorization 20,377
Total $428,493
973895.1
Exhibit B
1659 W. Ninth Street
Upland CA 91786
T. 909 946 3196
w erightview.com
BrightView
November 16, 2016
Anthony Jordan
City of Diamond Bar
Parks & Maintenance Superintendent
21825 Copley Drive
Diamond Bar, CA 91765
Re: City of Diamond Bar— Landscape Maintenance Addendum to Current Contract
(Job# 322603601)
Mr. Jordan,
Thank you for the opportunity to supply the city with the addendum per your request to the current
landscape maintenance contract for City of Diamond Bar. Addendum consists of the addition of a new
park for landscape maintenance named Diamond Canyon Park located on Diamond Bar Blvd. and Brea
Canyon Road. Billing for this new request and addendum will begin on December 1, 2016, and will
result in a total monthly increase of additional cost of $2,911.00.
1. Request for Additional Landscape Maintenance at new
of Diamond Bar park - Diamond Canyon Park
New
Monthly
Price
$2,911.00
Please approve and provide addendum so we can make the necessary contract changes. If additional
information is necessary please contact us via email or give us a call at the information listed below.
Sincerely,
Brian Henry Y
Business Developer
BrightView Landscape Services
(909)210-7875
brian. henrvna.brightview.com
� tj
Leon Vitort
Branch Manager
BrightView Landscape Services
(909)322-9966
l e o n. v i t o rtCa� b r i g h tv i ew. c o m
Agenda # ti _ > >
Meeting Date: 12/06/2016
CITY COUNCIL ®�� ` AGENDA REPORT
j99q®
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang '
U :
TITLE: AUTHORIZATION BY THE CITY COUNCIL FOR APPROVAL OF EXPENDITURES OF
UP TO $60,000 PAYABLE TO ALLIANT INSURANCE SERVICES FOR THE
PURCHASE OF TENANT USER LIABILITY INSURANCE AND SPECIAL EVENT
INSURANCE FOR THE 2016/17 FY
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Special Events insurance costs approximately $10,000 per year and is
included in the approved FY 2016-17 budget. Tenant User Insurance costs are fully borne by facility
users via rental fees. The rental fee revenue is then used by the City to cover the costs of Tenant
User Insurance from Alliant without impacting the General Fund.
BACKGROUND: Per best practices recommended by the Southern California Joint Powers
Insurance Authority, the City of Diamond Bar purchases two types of insurance to cover general
liability and property damage risks related to the special events it conducts and the rental of City
facilities. Special Event insurance provides coverage for the 16 special events the City conducts each
year, which include, among others, the Fireworks Show, City Birthday Party, and Winter Snowfest.
The City requires all users of City facilities to provide their own insurance to cover liability and
property damage risks related to their rental of City -owned buildings and parks. In many cases, the
user does not have access to insurance (those that do usually make use of their homeowner's
insurance policies), so the City provides the insurance through the Tenant User Insurance policy,
which is paid for by the user of the facility. Typical events conducted at City facilities include picnics,
weddings & wedding receptions, proms, quinceaneras, and business meetings.
To obtain a company to provide Special Event Insurance and Tenant User Insurance, staff solicited
bids and received three written responses from Aliant Insurance Services, Specialty Risk Insurance,
and SCMAF Special Event Insurance. Staff used the two most common rental events to compare the
bids, with the following results:
Picnic or Party with less than 100
in attendance and no alcohol
Wedding with 350 in
attendance with alcohol
Alliant Insurance Services $81.00
$173.00
Specialty Risk Insurance $95.00
$250.00
SCMAF Special Event Ins. $128.17
$223.30
DISCUSSION: Staff recommends that the City Council authorize staff to use Alliant Insurance
Services, the low bidder, for the purchase of Special Event Insurance and Tenant User Insurance
during the 2016/17 fiscal year. Diamond Bar has been using Alliant Insurance Services for over ten
years as an option for renters of City facilities.
Per the City's Purchasing Ordinance, an award for services to a single vendor in a fiscal year shall
not exceed the City Manager's purchasing authority of $40,000 without prior approval from the City
Council. Staff anticipates expenditures of $60,000 for Alliant Insurance Services during the 2016/17
FY.
PREPARED BY: Christy Murphey, Recreation Superintendent
Ryan McLean
Assistant City Manager
Attachments: Request for Proposals
Tenant/User Program from Aliant Insurance Services
REQUEST FOR PROPOSAL
Tenant and Special Event Insurance for Activities and Events at
City of Diamond Bar Facilities
Proposals are due by Friday, June 17 by 4:00pm
The City of Diamond Bar is seeking responses from qualifiedinsurance companies to provide
Tenant and Special Event Insurance for activities and events at City of Diamond Bar Facilities
Program Description:
The City of Diamond Bar conducts 16 special events each year and host hundreds of events that are
conducted by private parties at City facilities. The attached list provides the types of Special Events
conducted by the City and examples of activities conducted by private parties at City facilities.
Special Event or Tenant User Insurance is required for each event.
All users of the facility must procure and maintain for the duration of their event comprehensive
general liability and property damage liability insurance, again all claims for injuries against persons
or damages to property which may arise from or in connection with the use of the facility by the user,
it agents, representatives, or employees in the amount of one million dollars ($1,000,OOo,000.00),
combined single limit. (If alcohol is served, insurance coverage must include coverage for serving
alcohol beverages.)
Submission Procedures:
The proposal must include the following:
■ Cover Letter including name, address, and telephone number for the firm and the name of the
contact person.
r fees for the types of activities and special events listed as examples.
Examples of Special Events conducted by the City of Diamond Bar:
Bridal Show
4t" of July Fireworks Show
Craft Fair
City Birthday Party with Carnival Rides
Summer Concerts/Movies in the Park (seven nights of concert/movies)
Haunted House/Fall Fun Festival carnival (no rides)
Winter Snowfest with sledding on man-made hills
Easter Egg Hunt
Examples of Activities Conducted by third parties at City Facilities:
Family Picnics
Weddings
Wedding Receptions with Liquor
Quinceaneras with Liquor
Banquets
Dances
Film Productions
High School Proms
Seminars
Business Meetings
Interested firms must submit one copy of the proposal to:
Christy Murphey, Recreation Superintendent
City of Diamond Bar
21810 Copley Drive
[diamond Bar, CA 91765
Fax 909.1112.4580
cmurphey(a-)diamondbarca.gov
Submittal Deadline — Proposals are due by Friday; June 17 by 4:00pm.
Selection Criteria:
Selection of the firm will be made on a competitive basis. The review and evaluation of each firm's
response to this RFP will include the consideration for the following criteria:
1. Responsiveness and comprehensiveness of the proposal with respect to this Request for
Proposals (RFP).
2. Experience of the firm.
1 Fees for the types of activities and special events listed as examples.
4. Reasonableness of the fees.
The City Reserves the right to reject any or all proposals submitted: and no representation is made
hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise.
All costs incurred in the preparation of the proposal will be borne by the proposer.
City staff will also be seeking Special Event and Tenant Use Insurance providers by searching the
web to compete with proposals submitted by firms in response to this RFP.
Questions:
All questions concerning this RFP should be directed to Christy Murphey, Recreation Superintendent,
at 909.839.7074 or by email at cmurohev�a7diamondbarca aov.
Submittal Deadline — Proposals are due by Friday, June 17 by 4:00pm.
1
w
Allium lncuranceRn
Scr�'ices, Inc. rr �
i.
Special Fvcnl
PO Box 6450
Ne%vPort Beach. CA 92658
Tull t'r�e 1 S00 -N21.9283 " i!
w�ow.alliunt.com
TFNANT/VSER PROGRAM
HAZARD SCHEDULE
(A "Tenant/User Event" is un event that is held or sponsored by companies,
Organisations, or individuals that have been permitted to use your premises)
--l' 'syulres. prior cpin
• Liquar Liegal 11n6Jlitt forHaza rd Group 11 must (Yany appru*'at and signed eniver(s)
for r s he.submitwul for Under%riter Approval. See page 16
Special Event Policy Term: January I, 2016 to January 1, 2017
TENANT/USER PROGRAM
HAZARD SCHEDULE (Continued)
(A "Tenant/User Event" is an event^that is held or sponsored
or Cudbg:cototlatties, arganizuYions,
RitlualsChaf have been permitted to use your premised
• Litfor rails l:iabilityfur Hnza rd Grnpptl l rmnt 110 subIn tted forprovill atindL,01 rater App, 01111. Ste P'g' IG
for details
Special Event Policy Term: Jaaualy L 271'6 to January I. ?0l7—�
TENANT/USER PROGRAM
HAZARD SCHEDULE (Continued)
(A "Tenant/User Event" is an event that is held or sponsored by companies, organizations,
or individuals that have been permitted to use
,ynur premises)
.r••••, + "'ernge requires prior campany approval and s,gned.wniver(s).
Tor dermis
-Liquor Legal Liability nir Hazard Group 11 must besubmitted for Under% ritg, Approval, flee Page 16
Januafy 1. 2016 to.Ianunry—i,
10
TENANT/USER PROGRAM
HAZARD SCHEDULE (Continued)
"Tenan(/User Fvent" is an event that is held Or sponsored by companies, organizations,
or individuals that have heett permitted to use your premises)
r.Eq r rail Liability for Hazard Croup It must 1, 11bneuny heed`For t udend gned
rwrilel �pprucuL See Page IG
For dcrnil
Special Event p0licy'i"erm; Janclary l.2pifi tvJanuary 1, 2019 " — —
II
TENANT/USER PROGRAM
HAZARD SCHEDULE (Continned)
(A "Tenant/User Event" is an event that is held or sponsored by companies, organizations,
or indh iduais that have been permitted to use your premises)
• uecnitanon of Es- eats. could be ttue to the atteadance size or ievel or perforntet's
• Athletic Participa,nt`s,coverttge requli'es prig r cGmpanp a Purim, I and Ago "I waher(s)
•Liquor Legal Llahnitr for Hazard Group [I toast be mtbmfitted for Cpdeewritcr Approval, See Page 16.
for detalls
}'vent Policy Tenn: Januaq- —12o 19 to January L 2017
12
TENANT USER FVENT PREMIUMS
January 1, 2016 to January 1, 2017
PREMIUMS:
NOTE; Increase
Itmitc
areavailable please sec ulmhurgu chap
t on page 14
HAZARD 11
AITGtdhl"TEN.I7ANlE
HAZARD III*
1-100
7�HAZARDI
04
t�R1-�btl1t
ATTLNDANC'LPRE6111r�Yt
101-500
1-100
101-500
S 119:00w
i-100
S
189.00
501-150
701-1500
S 207.00
141-500
S
332.00
1501-30
3501-31501-3000
S245.00301.1500
$ 408.00
S
439.00
5000+
To Be
,3001-5000
$ 521,00
1501-3000.0
300 I -.5500
$
�
690.10
Determined
5000 +
To Be
ne.
5000+
1;`17.00
To Be
ARE ONLY VALID FROM 1/1716 U
PREMIUMS INCLUDE ALL TAXES & FEES
PREMIUMS ARE APPLICABLE PER TOTAL ATTENDANCE.
FOR NILILTIPLE DA
• Total the attendance for all days of the event, Refer to premiums schedule and charge the
premium corresponding m the total attendance, Events lasting over five days require
underwriting approval. Please submit information to Alliant Insurance Services, fic.
• Alcoholic Beverage premiums are to be =Alrafttll calculated for each da .
Liability is included in the policy by separate endorsement Liquor Legal
• Liquor Legal Liability for Hazard Groups 11 and III require underwriter approval. See
Page 15 for details
• Multiple Day Evonts: List the Event days that are used exclusively for "setting up" or
"taking down" on the Quarterly Report as a'"set up" or "take down" clay. 'rhesc are
considered insured days on tie coverage certificate
Special Event policy Term: January I, ?016 to January t, 2017
i3
TENANT USER EVENT PREMIUMS
January t, 2016 to January 1, 2017
AFTER MIDNIGHT EVEN'r4:
• (f the event extends beyond Midniuht and ends before 2:00 ANi the event is considered
one day
• If an event With Liquor extends beyond Midnight and ends before 2:00 AM (exchtdine
take down days) you can check rhe appropriate box on the certificate and add a ding
surcharge #o the Liquor premium (Example: $200.00 x 15% 5230,00)
• If the event goes beyond 2:00 AM, an additional day will to be charged for the event
and liquor
Y Increase Limits Table
Per occurrence /
per occarrcnce /
Lxample' T'ota.l event premium is $220:93 increase limits requested i, $L000,000 per
occurrence and $'3.000:000 general aggregate, S220,93 ,X L 11 =-$245.23
Example: `['oral event premium is $220.93 increase limits requested is $2.000.000 per
occurrence and $2,000.000 general aggregate. $220.93 k I ,1911267.91
Property Aamuge
Term: January1, 2016 tpjanuaU 1, 2017'
TENANT USER EVENT PREMIUMS
January 1, 2016 to January 1, 2017
EXHIBITORS AND CONCESSIONAIRE PREMIUt'4ISi
Exhibitors - Nogales $29.00 PcrpayiperExhibitor
Concessionaires - Non Food Sales $A00
Concessionaires - Per Dar/Per Concessionaire
Food Sales
$44.00 Per Day/Per Concessionaire
Prern'iuntsInclude All -Faxes & Fees
Exhibitors and Concessionaires coverage is only available in cog
event. juoction with a Scheduled
LIQUOR LEGAL LIABILITY PREMIUMS:
HAZARD GROUP I ONLY:
Alcahuiic'bcverages ser,_ ved charge $60.00 premium for each day of the event.
HAZARDPROUIsS E^.ND IiI
Require prior company approval -'rhe premiums below are fbr quote purposes onto
150 $121
151.300 _ $146
301-500 �.
$ I 4
500 * I'o Be Determined
Premium include all taxes and fees
Liquor Legal Liability coverage is only avuilablc in conjunction with a scheduled event
LIQUOR CHARGES ,AFTER MIDNIGHT EVENTS:
If an event With Liquor extends beyond Midnight and ends before 2:00 ANI (excluding
take down days) you can check the appropriate box on the certificate and add a 15%
surcharge to the. Liquor premium (L'xarnple: $194.00 x 15%= $22.3.00)
If the event groes beyond 2:00 AM an additional clay will to he charged for the event
and liquor
special nVenrl'olicy'lerni: January (.2016 tolanuary 1.2032
15
TENANT USER EVENT PREMICJMS
January t 2016 to ,lanuary 1, 2017
EXAMPLES:—
SAMPLE EVENT PRF,MTL`NI CAL-CULATION
ONE DAY' EVENT RATING!
Refer to Hazard Schedule I "Weddings & I Attendance Categn �; Total remiam
Receptions" 101-500 5113.00
MULTIPLE DAY .EVENT RATING (P,vbnt3 ofttcoo}more consecuttredays):
5 Day Dog Shoyu �yith 100 people each day ,-
Vocal to Mayance500: Attendancefateaory; Total Prei--- njum
Refer t� o }{yard Schedule It
"Do S foul- 01-500
-- —,.— $207.00
TWO DAV EVENT WITH LIQUOR: ----- -—
2 Day Celebration With nwith 20-0people Attendance Category: Total Premium:
each day _To[al Attendancece ,1 4tJt,11
Cc.iCelero HSchedule II "Paities; $20790
cbratfons W With Liquor"
1 Day set up and I day'l ear down with IS
- . 111.1111111 applies Tor each day of the - —
event and requires approval - Attendance each Liquor Hai Group }j
F NEW Total Prr'
day 200 (S 150 x 2 S300). Liquor Premium: 151-300
'Y. "An. t $507.00
AFTER MIDNIGHT 6;11'1'11 LIQUOR:
If the last d¢v of the actual event, eseluding :take down (lay"goes 11ev0110 "Midnight" but ands )at,
2.00AM you can check the apprnroriate box on die yei nricate and adtl a I /a surcharge to the Liquoore
r
be charged
dfort le: S300,00.y. 15°•0 = $345,00) If the event goes beyond 2:00 AM a third day needs to
be charged for the Brent:
-- ,..uµror-L'\tends __Auendanc�ory,:
beyoncl 2:00 AM Event is now 3 t'ays with 150 S Tutal Prem;
people each da} Total Attendance <150; OI.500 5'_45.00
Refer to Hazard Schedule I I -Parties 1
Celebrations Widt Liquor"
I Day set up and I day Tear down with 10
eo le each da -New Total Attendance 470
Liquor Premium applies for each day _
Of' LiquorltayGrou 11
event and requires approval -Attendance. each p NEW 1oia1 Pre
day150(SI?5x3-S375).LiquorArenimn. - 1.-150 $630.00
33375
Special Event Policy Term; January 1. 2016 to January 1, 2017
16
Agenda No. PFA 3.1
DIAMOND BAR PUBLIC FINANCING AUTHORITY
MINUTES OF THE ANNUAL MEETING DECEMBER 1, 2015 @Mlply
1. CALL TO ORDER: C/Lyons called the meeting to order at 7:38
p.m. in the South Coast Air Quality Management District/Government Center
Auditorium, 21865 Copley Dr., Diamond Bar, CA.
ROLL CALL: Authority Members Lin, Low, Tye, VC/Herrera,
and Chair/Lyons
Staff Present: James DeStefano, City Manager; David
DeBerry, City Attorney; Ryan McLean, Deputy City Manager; David Liu, Public
Works Director; Bob Rose, Community Services Director; Greg Gubman,
Community Development Director; Dianna Honeywell, Finance Director; Kimberly
Young, Senior Civil Engineer; Ken Desforges, IS Director; Marsha Roa, Public
Information Manager; Anthony Santos, Senior Management Analyst; J.R. Ybarra,
Media Specialist, and Tommye Cribbins, City Clerk.
2. PUBLIC COMMENTS: None
3. CONSENT CALENDAR:
AM/Tye moved, AM/Lin seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES:
AUTHORITY MEMBERS:
Lin, Low, Tye, VC/Herrera, Chair/Lyons
NOES:
AUTHORITY MEMBERS:
None
ABSENT:
AUTHORITY MEMBERS:
None
3.1 PUBLIC FINANCING AUTHORITY MINUTES — Annual Meeting of
December 2, 2014 — Approved as submitted.
3.2 APPROVED TREASURER'S STATEMENT — November 1, 2014 through
October 31, 2015.
4. PUBLIC FINANCING AUTHORITY REORGANIZATION:
4.1 SELECTION OF CHAIR:
AM/Herrera nominated AM/Tye to serve as Chair. The nomination was
seconded by AM/Lin. There were no other nominations offered. AM/Tye
was elected Chair of the Public Financing Authority by the following Roll
Call vote:
AYES: AUTHORITY MEMBERS: Lin, Low, Tye, VC/Herrera,
C/Lyons
NOES: AUTHORITY MEMBERS: None
ABSENT: AUTHORITY MEMBERS: None.
DECEMBER 1, 2015 PAGE 2 PUBLIC FINANCE AUTHORITY
4.2 SELECTION OF VICE CHAIR:
AM/Herrera nominated AM/Low to serve as Vice Chair of the Public
Financing Authority. C/Lin seconded the nomination. AM/Low was
elected Vice Chair by the following Roll Call vote:
AYES: AUTHRITY MEMBERS: Herrera, Lin, Low, Lyons, C/Tye
NOES: AUTHORITY MEMBERS: None.
ABSENT: AUTHORITY MEMBERS: None.
5. AUTHORITY MEMBER COMMENTS: None Offered
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further
business to conduct, Chair/Lyons adjourned the Public Financing Authority meeting at
7:42 p.m. back to the Regular City Council meeting.
TOMMYE CRIBBINS, Authority Clerk
ATTEST:
STEVE TYE, Chairperson
AUTHORITY
Agenda # PFA 3.2
Meeting Date: December 6, 2016
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City M1ri
TITLE: Public Financing Authority Treasure's Statement for Nov 1, 2015 through Oct 31, 2016
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
None
BACKGROUND:
In 2002 the City of Diamond Bar, through the Public Financing Authority, issued Variable Rate Lease
Revenue Bonds in the principal amount of $13,755,000 for the purpose of building the Diamond Bar
Center. On December 1, 2011 the City of Diamond Bar, through the Public Financing Authority,
refinanced and converted the remaining principal amount of $11,790,000 to Fixed Rate Lease
Revenue Bonds. The interest rates paid to the bondholders range from 3.00% to 5.00% throughout
the life of the bond from December 1, 2011 to June 1, 2033. As of October 31, 2016, the remaining
principal amount of the bond was $10,035,000.00.
The Public Financing Authority bank account which reflects the principal and interest payment
activities is included in this Treasurer's Statement. Although the Public Financing Authority's fund has
been incorporated into the City's monthly Treasurer's Statement, a separate Treasurer's Statement
has been prepared for review and approval. This statement shows the cash and cash equivalent
balance with the fiscal agent.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Assistant City Manager
City Manager
Attachments:
Treasurer's Cash Statement—November 1, 2015 through October 31, 2016
PFA - Lease Payment Account
CASH WITH FISCAL AGENT:
Diamond Bar Public Financing Authority
Treasurer's Cash Statement
10/31116
BEGINNING ENDING
SAL @ 11101/15 RECEIPTS DISBURSEMENTS. DIVIDEND BAL.@ 10/31/16 <
3.06 852,452.28 (852,456.26) 29.69 28.77
$3.06 $852,452.28 ($852,456.26) $29.69 $28.77
US TREASURY Money Market Account
$28.77
$28.77
The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California.
Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight
in a pool of US Treasury Notes.
Union Bank Money Mkt - Effective Yield - October 2016
0.210%
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
Jann DeSteeffaan , Tr asurer
AGENDA NO. 4
PUBLIC FINANCING REORGANIZATION
NO DOCUMENTATION AVAILABLE
DISCUSSION AND ACTION
IT
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:
ADDRESS:
61vac-f- DATE:
2 �3 Ce
rt6AqnQJ LA PHONE: ?Oct (Optional)
(Optional) A t L --A
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signatur
This document is a public record subject to disclosure under the Public Records Act.
TO: CITY CLERK
U1 I V—DATE:
FROM: vc�
PHONE:
ADDRESS: (Optional) (Optional)
ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature