HomeMy WebLinkAbout040516 - Agenda - Regular MeetingCity of
Diamond Bar
City Council Agenda
Tuesday, April 5, 2016
6:30 p.m. - Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Nancy A. Lyons
Mayor
Carol Herrera
Council Member
Ruth M. Low
Council Member
Jimmy Lin
Mayor Pro Tem
Steve Tye
Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 5, 2016
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2016-07
Next Ordinance No. 05 (2016)
6:30 p.m.
Mayor
Ab Kastl, Diamond Canyon Christian
Church
Council Members Herrera, Low, Tye,
Mayor Pro Tem Lin, Mayor Lyons
Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to William Wiggins on taking first
place in the 2015 Seal Beach 3 -Mile Ocean Swim Competition.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and -give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
APRIL 5, 2016 PAGE 2
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting, April 12, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive. (Cancelled).
5.2 Traffic and Transportation Commission Meeting, April 14, 2016 - 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.3 City Birthday Celebration — Saturday, April 16, 2016 — 11 am to 5 pm.
(Rides open until 6 pm) Pantera Park, 738 Pantera Drive.
5.4 City Council Meeting — April 19, 2016 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
6.2 City Council Minutes:
(a) Study Session of March 22, 2016.
(b) Regular Meeting of March 22, 2016.
Recommended Action: Approve.
Requested by: City Clerk
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
February 25, 2016.
Recommended Action: Receive and File.
Requested by: Community Services Department
6.4 Ratification of Check Register — Dated March 10, 2016 through March
30, 2016 totaling $1,935,544.31.
Recommended Action: Ratify.
Requested by: Finance Department
APRIL 5, 2016 PAGE 3
6.5 Treasurer's Statement — Month of February 2016.
Recommended Action: Approve.
Requested by: Finance Department
6.6 Approval of FY 2016-17 City Council Goals and Objectives.
Recommended Action: Approve.
Requested by: City Manager
6.7 Landscape District Numbers 38, 39 and 41:
(a) Adopt Resolution No. 2016 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Public
Improvements in the City Landscaping Assessment District No. 38
and Any Assessment Thereon for FY 2016-17.
Recommended Action: Adopt.
(b) Adopt Resolution No. 2016 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 39 and Any
Assessment Thereon for FY 2016-17.
Recommended Action: Adopt.
(c) Adopt Resolution No. 2016 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 41 and Any
Assessment Thereon for FY 2016-17.
Recommended Action: Adopt.
Requested by: Public Works Department
6.8 Authorization to Purchase One (1) Decorative Traffic Signal Pole
from South Coast Lighting & Design in the Amount of $7,764.07, for
the Diamond Bar Boulevard and Brea Canyon Road Intersection
Enhancement Project.
Recommended Action: Approve.
Requested by: Public Works Department
APRIL 5, 2016 PAGE 4
6.9 Approval of Amendment No. 5 to the Contract with West Coast
Arborists for City -Wide Tree Maintenance and Watering Services for
the 2016/17 Fiscal Year in the Amount Not -to -Exceed $233,675.
Recommended Action: Approve.
Requested by: Community Services Department
6.10 Approval of Professional Consulting Services Contract for Design of
Two Entry Monument Signs at Diamond Bar Boulevard/Temple
Avenue and Golden Springs Drive/Calbourne Drive to Integrated
Consulting Group (ICG) in the Amount of $46,100 and Authorize a
Contingency Amount of $5,000 for Change Orders to be Approved by
the City Manager, for a Total Authorization Amount of $51,100.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard.
7.1 Adopt Resolution No. 2016 -XX: Confirming a Cost Report for
Nuisance Abatement Costs Concerning 1162 Chisholm Trail Drive,
Diamond Bar, CA (APN: 8717-028-020) and Establishing a Special
Assessment and Lien Thereof.
Recommended Action: Receive Stafrs report; Open the Public Hearing,
Receive Public Testimony; Close the Public Hearing; Discuss and
Adopt.
Requested by: Community Development Department
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1
• .� a t • s • r •i
There is no report for this agenda item.
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MARCH 22, 2016
Agenda No. 6.2(a)
D -F
STUDY SESSION: M/Lyons called the Study Session to order at 5:33 p.m.
in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley
Drive, Diamond Bar, CA 91765.
Present: Council Members Carol Herrera, Ruth Low, Steve Tye,
Mayor Pro Tem Jimmy Lin, and Mayor Nancy Lyons
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Bob Rose, Community Services
Director; David Liu, Public Works Director; Greg Gubman, Community Development
Director; Dianna Honeywell, Finance Director; Kimberly Young, Senior Civil Engineer;
Ken Desforges, IS Director; Anthony Santos, Senior Management Analyst; Alfa Lopez,
Management Analyst; Amy Haug, Human Resources Manager; Mandy Jiang, Human
Resources Intern; and Tommye Cribbins, City Clerk.
HRM/Haug introduced Intern Mandy Jiang, who works in the City Manager's
Department.
► FY 2016-17 CITY COUNCIL GOALS AND OBJECTIVES — Discussion and
Action.
DCM/McLean confirmed Council's direction on Items 1 through 4 which were
discussed at the last Study Session on March 1. He stated that he made
adjustments based on Council's direction on the Item 2.5 wherein he noted the
arterial streets in detail including Grand Avenue, Diamond Bar Boulevard and
Golden Springs Drive to provide some clarity. For Item 4.6 staff edited the "quiet
zone" item to adjust it so that the goal was more to secure its funding partners and
sponsors to fund that quiet zone to seek out options rather than committing the
City to what could be a million dollar project.
DCM/McLean continued with his presentation with Item 5.
5. Provide an open, efficient and responsive local government.
Item 5.1 includes "launch a redesigned City website" — The City has had a City
website provided by a company known as Vision Internet for about 13 years
which has undergone cosmetic changes during that time. Because technology
changes so rapidly, staff believes it is time to go out to bid for a new and
complete renovation of the website.
C/Tye surmised that none of the website is done internally.
MARCH 22, 2016 PAGE 2 CC STUDY SESSION
DCM/McLean explained that staff manages the content but the website is
hosted off-site and the design is done by the private firm.
DCM/McLean continued by stating that staff wants to clean up the website,
modernize it and add new features to make it more user-friendly.
Item 5.2 is to "launch a comprehensive update to the City's smartphone
application." Apparently, inside the building wifi does not allow the Apple
Tunes store. The City has a Diamond Bar App that is available on the
Android store and the Apple itunes store. At this time it is functional and staff
is in the process of updating it but there will be more information and services
available moving forward. This app has information on City Hall and City
Council and has a reporting feature so that residents can take a picture of the
area of their concern and send it to City Hall.
C/Low asked if the Diamond Bar App required the user to provide their GPS
location.
CM/McLean responded that the individual can geo-tag his location for
identification.
C/Low asked if it was optional
DCM/McLean said he believed so but would defer to PIM/Roa who is currently
updating the system.
Item 5.3 is to "market the new website and application" to let people know that
this is the hub for the City's information on a 24/7 basis including services the
City provides electronically. Staff would want to develop a campaign to drive
users to those outlets because it provides instantaneous information about
nearly all of the services and information the City has available to the public.
Item 5.4 is to make DBty which is available on Time Warner and Verizon as a
live -stream on the City's website so that individuals can tune in in real time.
C/Tye said he thought that could be done now.
DCM/McLean said that there is live streaming of the Council meetings but the
on -demand channel is not available at this time.
DCM/McLean continued that with respect to Item 5.5, staff has been making
an effort to "image and catalogue the City's documents". Council has
authorized staff to purchase a new records management system which is a
MARCH 22, 2016 PAGE 3 CC STUDY SESSION
very in-depth and long process that includes the purging of files and setting
them up so that they are appropriate to be sent off-site to be scanned or to be
scanned in-house. This effort will continue at a faster pace during the next
year.
Item 5.6 — staff would like to "expand online services portals", particularly in
the Planning and Building and Safety world which would include "online
permits and business license applications". Staff will look into what other cities
are doing and what works in order to make this application as easy and user-
friendly for the public to move forward with their projects in the simplest and
most cost-effective way as possible. The City has a Business License renewal
portal which eliminates a lot of staff time and streamlines the process for the
public as well.
C/Tye asked if this online service would do away with counter service.
DCM/McLean responded "No" that the City would never do away with counter
service.
Item 5.7 — "develop an updated e -government plan". Staff would like to look at
all of the aforementioned items and strategize their rollout and do the same
with future items, whatever they may be and the IS Department will provide
their expertise in these areas by gathering information from other cities and
putting together a strategy for e -government apps.
C/Low asked if the system has provisions for safety.
DCM/McLean responded that the security on the City's e -government site is
beyond that of most cities.
ISD/Deforges said that the system is very secure. It is part of everything that
the City does and is ongoing. He further stated that the City does testing of its
own network and systems as well as vendor partner systems which is a part of
the vendor contract which insists that the City is allowed to test them as well
and let them know when they need to make corrections or updates on their
sites as well.
C/Low asked where the digitized records are stored.
DCM/McLean explained that they are stored on a City server.
MARCH 22, 2016 PAGE 4 CC STUDY SESSION
6. Provide and maintain high quality public facilities, infrastructure and
equipment.
6.1 Develop and consider options for a property -based assessment to fund
parks and recreation and athletic field capital improvement projects.
DCM/McLean stated that one of the items on Council's Agenda tonight is
to consider the hiring of a consultant that would kick off this process, do
some polling work to determine the level of support. The measure would
need a voter -approved measure in November if approved by the City
Council to go forward. The measure would generate some revenue to do
new construction of parks and recreation facilities and athletic fields as
well as, renovations to existing facilities.
6.2Complete annual fiscal year Capital Improvement Plan (CIP) projects on
time and within budget. DCM/McLean said that Council would consider
this item as part of its annual budget to make sure that any projects done
by the City which have variables that come up but staff will do its best to
make sure the full plan is in place in the next fiscal year.
6.3 Develop plans to incorporate the streetscape features of the Grand Avenue
Beautification project at other arterial intersections and City entry points.
DCM/McLean said this would be the next steps related to the Grand
Avenue project that was recently completed. There are a couple of
projects at the western side of Golden Springs that are on the CIP as well
as at Temple Avenue and staff would use the designs that were put in
place at Grand Avenue and Diamond Bar Boulevard to expand those to
other entry points throughout the City to unify the theme.
M/Lyons said she thought the City already had plans to do this.
PWD/Liu said that staff has the guideline to use the Grand Avenue project
as a format, but each location is unique in that staff has to look at the
existing right-of-way to make sure the ultimate improvements work within
those areas. The two locations at Diamond Bar Boulevard and Temple
Avenue and Golden Springs Drive at Calpet Drive are monument signs.
Other sections such as Brea Canyon Road at Diamond Bar Boulevard is in
process and the decorate poles have been ordered. Plans and specs are
being finished and bids will be solicited for construction within the next
month or so which will come back to the City Council for consideration.
CM/DeStefano stated that the median area in front of the Kmart from
Golden Springs Drive to the freeway will be designed to get ready for the
Kmart development to coincide with the physical development or start on
MARCH 22, 2016 PAGE 5 CC STUDY SESSION
the heels of the project in 2017. The project wants to be open by March
2017. Whether staff can do what it needs to do to meet the construction
schedule there is a lot to be determined.
C/Tye asked if the project would include improvements to Gentle Springs.
CM/DeStefano said it would not include the Grand Avenue style
beautification elements on Gentle Springs but Gentle Springs will have to
be developed to at least the centerline for what is the McDonald's and
Kmart property.
C/Low asked if pedestrian features could be included to encourage people
to walk across the street.
6AComplete a parks and facilities infrastructure inventory and maintenance
schedule. This item is currently in process.
6.5Review all current landscape maintenance contracts and update
associated scope -of -work necessary to meet current needs and
standards. Staff is planning to do this on a regular basis to make sure that
the City's contractors are meeting the needs. There are new facilities
coming online in the next couple of years including Diamond Canyon Park,
Larkstone Park and as of now other unnamed facilities.
C/Tye asked if the City had received adjustments from its landscape
contractors due to the fact that there are no more medians.
CSD/Rose responded that the City received a rebate during construction
and at this time the contractor is evaluating the amount of time they will
spend spraying for weeds, especially this time of year, as opposed to the
cost of mowing.
6.6 Develop a fleet management and replacement plan.
M/Lyons said that earlier for items 1 through 4 was there an item about
looking at pricing for contract classes.
DCM/McLean said he did not believe that was an item for that on this list
but there is a user -fee study which looks at all contract class fees.
7. Provide high quality community and recreation programs and services that
meet the needs of the diverse Diamond Bar community.
MARCH 22, 2016 PAGE 6 CC STUDY SESSION
8. Develop and maintain a professional and effective workforce to serve the
public.
8.1 Conduct succession planning efforts to prepare for a transitioning
workforce. DCM/McLean said that Diamond Bar is fortunate to have a
number of good people that stay with the City for a long time. At a certain
point there will be some transition and staff wants to make sure that it is
ready and able to serve the Council and the public so these efforts will be
conducted through the Human Resources Division and the City Manager's
Office.
8.2 Implement a new employee performance management system, including a
revised evaluation process, form and training. This is something that ties
into all of the objectives under this goal. Staff wants to make sure that it is
maintaining its performance standards and that supervisors are working
with staff on a regular basis to make certain that the City is providing good
performance and correcting any issues that need to be corrected. This will
fall under the performance management system that staff will roll out in the
next year.
8.3Expand employee training and leadership opportunities that result in
improved customer service. Staff is always looking to find ways to
improve service to the public whether learning to use new systems that
make it more efficient or learning how to do better performance
management. In addition, staff is working on a new training calendar that
will likely be rolled out for new employees in the next year which will
provide options for everyone to improve and continue offering good
service.
DCM/McLean concluded that once the City Council has set forth its
recommendations, staff will bring back an edited/revised version for
Council Consideration at its next meeting.
MPT/Lin stated that in the private sector one begins with a vision from
which one can work back to set goals for each department. As far as the
Goals and Objectives that have been discussed this year he has no issue
but suggested that perhaps next year the Council could start with a vision
first.
C/Herrera said the Council used to have a vision printed in the notebooks
the agendas were in which was the vision for Diamond Bar. However, the
Council no longer has notebooks for the agenda packets.
MARCH 22, 2016 PAGE 7 CC STUDY SESSION
CM/DeStefano recommended that the Council take action on the Goals
and Objectives before it so that staff can move forward with the current
year's budget and appropriate funding to match up with the Goals and
Objectives. That said, there is ample opportunity to work on a vision, a
mission statement, updated goals and objectives for Community Services
to provide overall. With respect to the items C/Herrera refers to, staff used
to provide the Council with a written copy of the Vision Statement and the
overarching goals that were within the 1995 General Plan which covered a
lot of territory but not everything such as the implementation through
Human Resources and others. There has never been that level of detail in
the Master Plan for Development and it would be very appropriate to take
some time over the balance of this year to begin looking at all of that and
get some contemporary thought as the General Plan document is gearing
up to go through its revision process and with that, the overarching value
statements, etc. that the Council has that lead to everything else the City
does. That stated, the Council could create a Goal/Objective within one of
the existing eight categories, or perhaps create a new category, to add the
discussion to the list.
Council Members concurred.
DCM/McLean said he would create some language and make sure to
include it in the revised version that comes back to the City Council for
consideration.
C/Low asked if there were state mandates included in the goals.
DCM/McLean said none in particular. There are always state mandates
that the City must conform to but none of these goals were created in
response to state mandates.
C/Low asked if the City was neglecting any of the mandates that had to be
done in this document.
DCM/McLean said "not that he is aware of."
CM/DeStefano said that probably the closest is Item 4 which discusses the
City's General Plan which is mandated by state law. Diamond Bar has a
General Plan which is going through an update process and as it proceeds
through that process staff will make sure that it meets the current and
anticipated future requirements of state law.
MARCH 22, 2016 PAGE 8 CC STUDY SESSION
CM/DeStefano confirmed to C/Low that the update of the General Plan is
included in the list of Goals and Objectives for FY 2016-17 and said that it
was a multi-year project that Council will see repeated next year.
CDD/Gubman said that as an example, one of the mandated elements is
the Circulation Mobility Element and there is a state mandate that requires
whenever a City goes through a General Plan update they need to
incorporate complete streets in their Roadway Master Plan. So the City
has to accommodate multiple modes of transportation including
automobiles.
C/Herrera said she felt the list was very busy and was more detailed this
year than ever before. In the past there would be just the bold section of
the goals and not all of the detail because it is up to staff to figure out how
to implement it. This year Council is being provided all of the detail and
she believes that if staff does all of this within a one year timeframe they
will be super busy.
C/Tye said it is never the goal to get all of this done within 12 months.
C/Herrera said that is true and many of these are multi-year. In short, she
approves the goals.
MPT/Lin reiterated that at the end of the year his company scores each of
the goals with a letter grade and input a champion's name after each of
the items but in this case, that will not work because multiple parties will
be responsible.
M/Lyons said she agreed with C/Herrera that there are a lot of items listed
and she wondered what would get accomplished so it seemed to her that
that the Council might want to add that every year when new goals are set
the Council look at what the City set out to accomplish the prior year and
score those items in some manner.
DCM/McLean said that he would be providing a matrix and staff would be
providing quarterly updates for each of the items to the City Council.
M/Lyons commented that during the year some items may no longer be
considered goals.
DCM/McLean reiterated that there will always be things that come up that
may change priorities and the Council will be updated on those items. In
MARCH 22, 2016 PAGE 9 CC STUDY SESSION
addition, staff can provide a summary at the end of the year as a report to
the City Council.
M/Lyons felt the Council should be able to view the report prior to
considering the next fiscal year's Goals and Objectives.
C/Tye asked about the schedule for replacing trees.
CSD/Rose said that tree replacement is done on a 6 -month basis because
the best time to plant trees is in the spring and fall.
WASTE HAULERS CONTRACT NEGOTIATIONS — Discussion and Action.
MA/Lopez presented staff's report stating that in 2009 the City Council approved
exclusive franchise agreements with Waste Management (residential) and Valley
Vista (commercial). Negotiations were led with the assistance of legal counsel
and a contract consultant which resulted in the existing eight year agreements
that became effective in August 2010 and are set to expire in August 2018. There
are two options for procurement of solid waste services. City Council can direct
staff to enter into exclusive negotiations with current haulers or seek competitive
bids through an RFP process.
MPT/Lin asked if it was legal for cities to enter into a single -source waste hauler
contract.
CM/DeStefano responded affirmatively. Some cities have a single -source, some
cities segregate it out like Diamond Bar does and in some cities it is chaos with
multiple haulers in the city.
MA/Lopez continued that the first option, exclusive negotiations, can typically be
completed within a six-month timeframe in which case the agreements would be
opened and negotiated exclusively with the current haulers. Some of the benefits
that often result with exclusive negotiations is general service continuity, fewer
interruptions to service, overall fewer adjustments for the community and
improvement to existing services. Should the City Council chose this option, if
favorable terms are not agreed upon, the City can switch to the competitive bid
process which offers considerable flexibility since there is slightly more than two
years prior to expiration of the current contracts.
The second option is to seek competitive bids through an RFP process which
ensures services are competitively priced, may result in new and innovative
MARCH 22, 2016 PAGE 10 CC STUDY SESSION
programs, allows for open competition between service providers and would seek
to provide an opportunity to improve existing service to the community. Due to
the complexity of securing competitive bids, this process requires more time (a
year or so) than the exclusive negotiation process.
Staff is seeking City Council's concurrence on its preferred option for securing
solid waste services in the City. Staffs recommendation is to bring back to the
City Council at a future date an agreement with a consulting expert to negotiate
solid waste contracts on behalf of the City. Based on City Council, staff will move
forward with the objective to have a new agreement in place prior to the August
2018 expiration date and the City Council will be provided updates during future
study sessions.
C/Tye asked if the same consultant as last time could be used.
CM/DeStefano said he would like to because they were outstanding.
C/Tye said he would go with CM/DeStefano's assessment. However, his
frustration was that they did not listen. He believes the City got a good contract
and that the City has good haulers but the one thing that stands out in his mind
was that it was brought to the City's attention that in the contract that it called for
all new bins and he feels as he felt at the time that if it still worked why would it be
replaced and that it was not necessary and should be taken out of the contract but
when the contract came back it was still there. It seemed to him that if their
business was confined to "consulting" it was all cookie cutter. He asked what it
cost the City last time for the consultant.
CM/DeStefano said he thought it was about $100-$150,000.
C/Tye said if it is that much and it costs $162,500 to see that it is unique to
Diamond Bar, would that be a choice?
CM/DeStefano said that HF&H was the consultant the City used. Diamond Bar
does this once every six, eight, ten years. The waste haulers do this a hundred
times a year and they have far more experience than Diamond Bar will ever have.
Diamond Bar needs an equal partner on its side to work with the waste haulers.
So, a company like HF&H which is absolutely outstanding, has done this
hundreds of times. To the point of the potential for a cookie cutter, they will look
at what all of the other cities are doing, what the regulations may require and
going forward, what Diamond Bar wants out of the contract for local purposes and
needs, so it will be a combination of some best standard practice for which they
are better equipped to know about as well as, local things this City wants to do.
There will be plenty of time to deal with any of those discretionary items and given
MARCH 22, 2016 PAGE 11 CC STUDY SESSION
that staff wants to start the process so early we are doing so deliberately as we
did the last time so that Diamond Bar will not be boxed in up against the deadline
of a contract expiration. There is plenty of time to sort all of this out and to make
sure that everything we ask for is covered.
C/Herrera said she agreed with CM/DeStefano's recommendation.
C/Tye asked how many consultants are in the waste hauler business.
CM/DeStefano said he did not know the number but he knows that there are not
very many and HF&H is the best which is why the haulers do not like HF&H.
Eight years ago there was pushback from both haulers about HF&H because they
know what they are doing and Diamond Bar wanted a level playing field with our
experts up against their contract negotiators. Going forward, the City will have to
hire a consultant which will be the decision of the Council and there will be
discussions, negotiations, policy choices, etc. that we want to make as we move
forward. Staff wants to start the process early as was previously done to put the
City at an advantage with time. Staff wants to start the process with Option 1
because the City has had great success with the City's and customer
relationships with Waste Management and Valley Vista and based on that
success, staff would like to offer an exclusive to those two firms to work with us to
work toward the best contract for this community. Should that not work out it will
be opened up to anyone else in the waste business that wants to bid. Through
that whole process there will still be plenty of time to get it all done. Nothing will
be done to box in the City and put it at a disadvantage. And the strategy worked
very well for the City in 2008-2009.
C/Low asked how the City would know what a competitive bid was unless it
released RFP's.
CM/DeStefano responded because the City would be hiring an outstanding
partner like HF&H who has done hundreds of these over the years and knows
what the best practices are, knows what the proper points and values are. They
helped Diamond Bar greatly last time because they know what everybody in the
industry is doing — what the haulers want, what cities are agreeing to, why those
things take place, what the City should be asking for and pushing for and what the
City might be more flexible with. Diamond Bar is not an expert in the waste hauler
negotiation business. Valley Vista and Waste Management are.
C/Tye said that residents pay $90 per quarter ($30 per month) and his fear is that
some haulers will come in at $40 per quarter, promise everything and Diamond
Bar could be stuck with a long-term agreement that the hauler did not live up to
and there are waste haulers that have behaved that way that are suing cities and
MARCH 22, 2016 PAGE 12 CC STUDY SESSION
the cities are suing the waste haulers. He believes that Diamond Bar has two of
the best haulers and thinking about three or four that are, in his opinion, not
reputable, it is a real risk for Diamond Bar to go the way of an RFP as its first
option.
MPT/Lin asked how many waste haulers there were.
MA/Lopez responded that she came from Costa Mesa and their commercial
business was split up among 10 haulers on an open permit system which created
somewhat of a nightmare with respect to projects, confirming who was providing
service, and managing reports, etc.
CM/DeStefano said that at one time Diamond Bar had 13 haulers in the City that
were fighting with each other and stealing customers. It was chaos.
CM/DeStefano said that staff believes that the City's success over the years will
prove once again that Diamond Bar can get the best hauler(s) and continue to
serve the customer base very well. One should be aware of how many customers
are served in the City and how few complaints are put forth. Both companies do a
really good job, are engaged in the community and do a variety of things for the
community including supporting events, etc. They have good price points, they
have good sales and service and it has worked for Diamond Bar. So the idea
through Option 1 is to give those two existing haulers an opportunity to come to a
successful conclusion with the City for X number of years going forward. And
again, if that does not work, we open it up to the other companies that might be
interested in a Diamond Bar contract. When Diamond Bar moved forward in
2008 with this same process it put a significant amount of pressure on those two
haulers. Diamond Bar did not have a deadline, they had a deadline.
Council directed staff to move forward with Option 1, which is to release the RFP
for the consultant, bring staff's recommendation for review and approval, and
move forward with an exclusive negotiation process with the two existing haulers.
Public Comments: None
ADJOURNMENT: With no further business to come before the City Council,
M/Lyons adjourned the Study Session at 6:24 p.m.
Tommye Cribbins, City Clerk
MARCH 22, 2016 PAGE 13 CC STUDY SESSION
The foregoing minutes are hereby approved this
Nancy Lyons, Mayor
day of 2016.
Agenda No. 6.2(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 22, 2016 �D
STUDY SESSION: 5:33 p.m., Room CC -8 MFY
► Goals and Objectives for FY 2016-17 — Discussion and Action.
► Waste Haulers Contract Negotiations — Discussion and Action.
Public Comments:
None
Recess: Study Session Recessed to the Regular Meeting at 6:24 p.m.
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:33 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CM/DeStefano stated that during tonight's Study Session, Council reviewed the second
half of the proposed FY 2016-17 Goals and Objectives which have been posted on the
City's website. Council proposed some changes and directed staff to bring the revised
document back to the City Council at its next meeting for formal adoption.
In addition, the Council received a report on the Waste Haulers contract negotiations
which is beginning well in advance of the 2018 contract expiration date. Council gave
direction to staff to commence the process which includes hiring a consultant to assist
the City in determining what type contract will come back to the City Council for formal
approval. This process includes first right of negotiation with the two existing waste
haulers.
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
Mayor Lyons led the Pledge of Allegiance.
Randy Lanthripe, Pastor, Church in the Valley
provided the invocation.
Council Members Herrera, Low, Tye, Mayor Pro Tem
Lin and Mayor Lyons.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; David
Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human
Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Senior
Management Analyst; Alfa Lopez, Management Analyst; Cecilia Arellano, Public
Information Coordinator; Mandy Jiang, Human Resources Intern, and Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
MARCH 22. 2016 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lyons and City Council Members presented a Certificate of Recognition
to Diamond Bar High School Student Hailey Shi, for her participation and
winning 15t Place in the 17th Annual Holocaust Art & Writing Contest at
Chapman University.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano reported that the First Phase of the SR57/60 Confluence Project
construction effort began recently in front of the former Honda and Burger King
property. The First Phase of this multi -phased project will take about 15 months
to complete and will provide a new westbound onramp to the SR57/60 under the
Honda Dealership sign which was removed about a week ago. In addition, the
center median is being removed to allow for striping of an additional
northbound/eastbound left -turn lane. This is a Caltrans project and Diamond Bar
will work with Caltrans to assist residents with their questions or concerns about
the project.
CM/DeStefano stated that at the end of last week Metro announced a $120
billion plan to generate resources for a wide variety of transportation
improvements in Los Angeles County and consider whether to put all of these
items before the voters with a ballot measure in November 2016 that would add
an additional sales tax percentage to the total percentage to generate funds to
build the infrastructure. Much of the infrastructure will be located a considerable
distance from Diamond Bar but serving Los Angeles County residents and
visitors, etc. If this measure passes, a large portion of the resources would come
to Diamond Bar including the $205 million necessary for the final phase of the
freeway improvement (confluence) project for the mainline improvements to
improve capacity and flow where the 57 and 60 now crossover. This will be an
important consideration for voters should this matter come before them for
consideration to decide whether an additional sales tax would be appropriate to
fund regional transportation improvements specific to Los Angeles County
including the SR57/60 portion in Diamond Bar.
CM/DeStefano said that last Wednesday the City saw the opening of Smart &
Final Extra. Vons was very successful over many years and was the "King" of
the grocery operators in Diamond Bar in overall volume. Vons was sold to
Haggen as a result of their merger with Albertson's which did not go well for
Haggen. Unfortunately, the Diamond Bar store closed a short time later. During
the bankruptcy process the City was actively marketing the site on behalf of
grocers that the City hoped would give consideration to that location and those
who labored tirelessly in this effort were able to talk Smart & Final Extra into
placing a bid for the Diamond Bar store. Fortunately, Smart & Final Extra was
the successful bidder and was awarded the store by the bankruptcy judge.
Smart & Final Extra has been in business for a week and has been very happy
with the public reaction and response. He encouraged residents to take
MARCH 22, 2016 PAGE 3 CITY COUNCIL
advantage of this business. Many of these types of decisions to place a
restaurant or retail operation come from the dedicated members of those private
companies who serve on the real estate side of the operation. These folks look
at the site, demographics, work the numbers and determine whether the site is
appropriate for their product. Pat Barber, VP of Real Estate for Smart & Final
happens to reside in a nearby city. Pat has been in that business for a very long
time and was very open to placing a store in Diamond Bar for which the City is
very grateful.
3. PUBLIC COMMENTS:
Theresa Lee spoke about Millennium and the extension of its Tract Map which
she believes was granted inappropriately. She cited state and local codes and
said the extension has a time limit and needs to be filed in writing which was not
done and therefore believes that the Map has expired and as a result, in order for
the developer to develop this particular piece of land they would need to bring a
new application, tender the appropriate fees, do a new EIR and then proceed.
Michelle Yi, DBCEA, spoke about what is happening between Millennium
representative Kurt Nelson and the homeowners association regarding Tentative
Tract Map 53430 and reiterated reasons she believes the Tract Map should not
be approved.
Chia Teng reiterated his concerns about what he felt was Millennium's
inappropriate cutting of trees and stockpiling, and what he considered to be
bogus documents and contradictory statements by City officials.
Rai Marwah reiterated his concerns about the Millennium Project and requested
the City to reconsider their approval.
Kurt Nelson spoke regarding the past speakers and their efforts to defeat a
project which has been approved and which is meeting all of the conditions of
that approval and that this is a private matter between the association and the
developer and is not the concern of the City Council.
Lew Herndon said he understood that students from Diamond Bar High School
would be present this evening to accept a $5,000 check from the Diamond Bar
Community Foundation to the Diamond Bar High School Music Department for
their upcoming production. Mr. Herndon recited the mission of the Foundation
and propounded about their support of community groups and City events and
activities. For more information or to participate in the Foundation's efforts, go to
www.thedbcf.org. Approximately 90 percent of the Foundation's programs are
youth oriented.
MARCH 22. 2016 PAGE 4 CITY COUNCIL
4. RESPONSE TO PUBLIC COMMENTS:
M/Lyons thanked Mr. Herndon on behalf of the Council for all that the Diamond
Bar Community Foundation does, especially for the youth.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — March 24, 2016 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.2 Annual Easter Egg Hunt — March 26, 2016 — 10:00 a.m., Pantera Park,
738 Pantera Drive. (Pancake Breakfast hosted by Fire Explorers Post 19
beginning at 8:30 a.m.)
5.3 State of the City — March 30, 2016 — 6:00 p.m., Diamond Bar Center, 1600
Grand Avenue.
5.4 City Council Meeting — April 5, 2016 — 6:30 p.m., AQMD Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Tye moved, C/Low seconded, to approve the
Consent Calendar with MPT/Lin abstaining from approval of Item 6.5 (Warrant
Numbers 115551 and 115637). Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
Herrera, Low, Tye, MPT/Lin, M/Lyons
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES:
6.2.1 Study Session of March 1, 2016 — As presented.
6.2.2 Regular Meeting of March 1, 2016 —As presented.
6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES — Regular Meeting of January 28, 2016.
6.4 RECEIVED AND FILED PLANNING COMMISSION MINUTES:
6.4.1 Regular Meeting of January 26, 2016.
6.4.2 Regular Meeting of February 23, 2016.
6.5 RATIFIED CHECK REGISTER — Dated February 25, 2016 through March
16, 2016 totaling $1,680,851.92.
MARCH 22, 2016 PAGE 5 CITY COUNCIL
6.6 SECOND READING AND ADOPTION OF ORDINANCE NO. 04(2016):
AMENDING SECTIONS 2.20.040 AND 2.20.070 OF CHAPTER 2 OF
THE DIAMOND BAR CITY CODE RELATING TO THE
ADMINISTRATION OF ITS PERSONNEL SYSTEM.
6.7 a) AUTHORIZED THE CITY MANAGER TO ENTER INTO A
MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF
INDUSTRY ESTABLISHING A REIMBURSEMENT AGREEMENT FOR
CONSULTANT COSTS RELATED TO THE PREPARATION OF JOINT
FASTLANE AND TIGER TRANSPORTATION FUNDING GRANT
APPLICATIONS.
b) APPROVED A BUDGET TRANSFER OF $66,462 FROM THE
ECONOMIC DEVELOPMENT — PROFESSIONAL SERVICES ACCOUNT
TO THE CITY MANAGER/CITY CLERK — PROFESSIONAL SERVICES
ACCOUNT AND APPROVED THE FIRST AMENDMENT TO A
CONSULTING SERVICES AGREEMENT WITH WKE, INC. FOR
TRANSPORTATION ENGINEERING CONSULTING SERVICES.
6.8 APPROVED MAINTENANCE AGREEMENT FOR LEMON AVENUE
UNDERCROSSING WITH THE STATE OF CALIFORNIA THROUGH
THE DEPARTMENT OF TRANSPORTATION (CALTRANS) RELATED
TO THE CONSTRUCTION OF A NEW FREEWAY INTERCHANGE AT
LEMON AVENUE ON STATE ROUTE 60 (ESTIMATED TO BE $10,000
OR LESS PER YEAR).
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 APPROPRIATE $180,000 FROM GENERAL FUND RESERVES AND
APPROVE CONTRACT WITH PUBLIC FINANCE STRATEGIES, LLC
DBA TBWB STRATEGIES FOR $150,000; PLUS, A $30,000
CONTINGENCY FOR A TOTAL NOT -TO -EXCEED COST OF $180,000.
DCM/McLean presented staffs report stating that tonight's discussion is
about the contract with TBWB Strategies for potential pre-election
consulting services for a parks and recreation infrastructure revenue
measure that would generate funds to construct new parks, renovate
existing parks, recreation facilities and athletic fields in Diamond Bar. If
ultimately approved by the City Council, the measure would likely be
placed on the November ballot for consideration by the voters. The City
received five responses from the RFP that was released in late January
2016 and responses included the following firms: SCI Consulting Group,
Sorrell and Associates, LLC, TBWB Strategies, Lew Edwards Group and
Forde & Mollrich. Depending on the different options (base price plus
options), prices range from a low of $79,000 plus reimbursable expenses
MARCH 22, 2016 PAGE 6 CITY COUNCIL
to as high as about $380,000
These responses came from five well-qualified firms, each of which
provided many examples of their work on successful ballot measures in
cities around the State as well as, special districts, school districts and
other government agencies. Each of the proposers follows a similar
approach which includes direct polling of local voters, telephone surveys,
on line surveys, analysis of the polling results which develops the
measure, and scope and scale of the measure and, if the measure is
placed on the ballot, an informational campaign to voters.
CM/DeStefano and staff reviewed the five proposals and narrowed the
pool to three finalists based on their experience, makeup of the team
proposed to work with City staff and the proposed price. Of the finalists,
the review team found that TBWB's proposal stood out from the rest due
to the following factors: Since 2006, TBWB has had over 200 successful
measures with an 88 percent overall success rate; their team has worked
extensively on local revenue measures including Walnut Valley Unified
School District's recent bond measure which provides them with a good
foundation of Diamond Bar knowledge going into this process — they will
have a head start on the preferences of likely voters, the local climate for
ballot measures, the overall approval of local government and programs in
town and effective methods for communicating with voters of this
community. Staff also followed up review of TBWB's proposal with
reference checks, all of which turned up very positive reviews including
some from closely trusted sources.
If the contract is approved, TBWB will begin the process by engaging its
subcontractor, FM3 Marketing, to begin a feasibility study based on polling
data and research to evaluate the community support for local park
facilities and the proposed measure. FM3 and TBWB will then analyze
the data collected and present ballot measure options to the City Council
for consideration. At that point, the City Council will make a selection from
the options and determine whether or not to call an election. If an election
is called, TBWB will create an informational campaign designed to
educate voters about the proposed measure. The voters would then
decide the outcome in the November 2016 election.
Staff recommends that the City Council appropriate $180,000 from the
General Fund Reserves and approve a contract with Public Finance
Strategies, LLC DBA TBWB Strategies in the amount of $150,000 plus a
contingency of $30,000 for a total of $180,000.
C/Herrera asked that when making calls to residents to determine the
measure of support she hoped that the consultant would balance the
individuals with an adequate number of younger families with children who
use the parks and fields who would support this measure because
MARCH 22, 2016 PAGE 7 CITY COUNCIL
Diamond Bar has a large percentage of seniors who may not wish to
support this effort. She said she understood it was important to get
people's opinion and test their thinking but she was not sure that many
people would stay on the phone for a 20 minute survey. She probably
would not stay on the phone with someone asking her to answer survey
questions for 20 minutes and she was concerned that there would be a lot
of hang ups.
DCM/McLean responded that staff would work very closely with the
consultant while relying on their expertise. They know what it takes to
conduct these types of surveys and are professionals in doing so. Staff
will certainly provide information and guidance to them to that end. They
will do a large sample (minimum 400 respondents) and get complete
interviews to make sure the sample is accurate and valid. They noted in
their proposal that most of those who are likely to respond to a telephone
survey are those over 50 and they are proposing a multi -phase approach
which includes online surveys as well as, telephone surveys. Their notes
indicate that the younger generation tends to be more receptive to the
online while those over 50 are more likely to respond to the telephone
surveys. Staff is confident the consultant will obtain a good balanced
survey of residents that will represent the City well and will be conducting
interviews in alternate languages including Mandarin and Korean as well
as Spanish, if necessary.
C/Herrera thanked DCM/McLean for his presentation and asked what time
period the survey would be conducted.
DCM/McLean responded that the survey would be the first step and the
goal is to get the full 400 samplings which is not necessarily limited to a
particular time schedule. Obviously, there will be timeframes in order to
meet the November election and given their professional background and
given they have done this on a regular basis across the state they should
be able to complete the task within their timeframes.
MPT/Lin asked if this proposal was designed to escalate the sales tax or
property tax and if there is a measure, what magnitude of funding will the
measure seek?
DCM/McLean responded that at this time there is no set preference for the
type of measure it would be. It could be a parcel based revenue measure
or it could be a community facilities district. The data and the polling
results will have a large impact on the options that will be presented to the
City Council. They ask questions to get an idea of the viability of different
options based on the likelihood of voters and once the information has
been gathered they will present options to the City Council to consider for
placement on the ballot. The magnitude would also be a result of the data
and the consultant would gauge different options to their respondents and
MARCH 22, 2016 PAGE 8 CITY COUNCIL
would determine the type of measure and the magnitude of funding that
could be generated.
C/Low asked if at some point the Council feels the process needs to be
terminated is the City bound to pay the entire contract amount or is this a
"pay as you go" contract.
DCM/McLean responded that in such an instance, the City would pay as
the services were rendered.
C/Tye asked if the online survey provided protection from abuse such as
vote and vote often.
DCM/McLean responded that the survey would be targeted based on the
Registrars voter records which provide emails for Diamond Bar voters and
they would likely ask for City records as well. It is not like one could go on
the City's website and vote 20 times a day.
C/Tye asked if it was correct that if the City is looking for 400 respondents
it will be a cross-section of the community.
M/Lyons asked if the survey would be directly emailed to specific voters
giving them the ability to complete and return the survey.
DCM/McLean said that M/Lyons was correct in her assumption.
M/Lyons asked what percent of the voters have email addresses.
DCM/McLean said he could not tell the Council the exact percentage. The
consultant has indicated that there are records on file with the Registrar of
Voters they would use as well as any commercially available databases of
emails that can be cross-checked with the Registrar of Voters. This is the
primary introduction of the data collection process after which they would
move on to the more intensive phone interviews.
M/Lyons said she too was concerned that older residents who may not
have children that were using the parks would be more likely to have
home phones and younger residents would be more likely not to have a
home phone. In order to get a good cross-section email addresses would
be needed for them and the Council wants a very accurate survey as to
whether or not this should go on the ballot. M/Lyons then asked if this
process of using both emails and phone numbers had been used before.
DCM/McLean responded yes, they have
MARCH 22. 2016 PAGE 9 CITY COUNCIL
C/Tye asked how the consultant would be able to determine that someone
who had responded online would be protected from being contacted by
phone and vice versa.
DCM/McLean said he would imagine they would check their voter records
since they will be reaching out to voters and have the ability to check to
see if it matches the contact information with the Registrar of Voters data.
M/Lyons asked if the consultant would be able to make a recommendation
regarding whether or not there would be so many items on the ballot that it
might be a good idea but that the measure might not pass due to fatigue.
DCM/McLean said that would be part of their analysis as well as, part of
the options they would bring back to the Council. The data polling
collection would be completed and that data would then be used to create
the options. Staff would then come back to the City Council with those
results and then Council would have the opportunity to choose what
option, to choose none of the options, and to continue or halt the process.
M/Lyons asked what the drop -dead date was to decide whether or not the
measure would go on the ballot if Council so decided.
DCM/McLean responded June 30.
C/Herrera moved, MPT/Lin seconded, to appropriate $180,000 from the
General Fund Reserves and approve the contract with Public Finance
Strategies, LLC DBA TBWB Strategies in the amount of $150,000 plus a
contingency of $30,000 for a total of $180,000. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
M/Lyons thanked DCM/McLean for his presentation and Council for their
thoughtful discussion of this item.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera said that it had been a busy couple of weeks. She is extremely proud
of the City of Diamond Bar and the leadership staff members and the City
Council showed in lobbying for funds for the SR57/60 Confluence Project (Big
Fix). She thanked CM/DeStefano and PWD/Liu for the folders of information
they prepared for the team that went to Washington D.C. She thanked M/Lyons
MARCH 22, 2016 PAGE 10 CITY COUNCIL
and MPT/Lin for visiting all of the offices of Congressional Representatives
including Congresswoman Grace Napolitano, Congresswoman Judy Chu, Caitlin
Hughes Rayman, Director of Office of Freight Management and the US
Department of Transportation, Kyle Chapman, Legislative Assistant, Office of
Senator Barbara Boxer, Trevor Higgins, Office of Senator Dianne Feinstein and
Congressman Ed Royce. She felt the trip and visits were very productive and
Council Members and staff were told that the project qualifies for Fastlane Grants
as well as, Tiger Grants and that they are issuing another round of Tiger monies
for which Diamond Bar was encouraged to apply. Again, this goes to the
outstanding leadership of the City of Diamond Bar and she is very proud of all
who participated and very proud of staff. She feels everyone did a very good job
of convincing people about the project that is already started and that Phase I
and II are fully funded and that the City is seeking money for Phase III.
Everybody has heard about this project and its importance to Diamond Bar.
Everyone was very encouraging and wished Diamond Bar good luck moving
forward. C/Herrera stated that the City Council has sat at many meetings
listening to residents of "The Country" and that the same comments have been
made at every meeting. CM/DeStefano responds to their questions and
concerns. She asked CA/DeBerry at what point City Council can explain to this
group of residents that unless there is new information to be presented that the
City Council needs to conduct its business.
CA/DeBerry said there can be a point at which the City Council can limit the total
amount of time being spoken on a particular item if it has been redundant.
However, the Council cannot preclude people from coming to the podium to talk
about it time and time again. The City's policy at this time is to provide every
individual five minutes to speak. However, the mayor has some discretion on
how to handle public comments in that regard, which he will discuss with the
mayor.
C/Low thanked her colleagues and M/Lyons for taking that great trip to
Washington D.C. and thanked staff for their hard work in pitching the cause of
Diamond Bar traffic with the nation's leaders. Residents have their fingers
crossed for additional monies coming to Diamond Bar. While her colleagues
were gone she and C/Tye held the fort welcoming spring into Diamond Bar and
as part of that welcome, they welcomed the start of the Diamond Bar Pony
League baseball season. She and M/Lyons were there to throw out the opening
pitch. Kudos to Board President Bryan Bernardino and his staff and great team
of volunteers and parents who make the sports program a success in Diamond
Bar. She and MPT/Lin thanked the outgoing Miss Diamond Bar Court who
served the City very well last year and welcomed in the new Court. For friends
and families in Diamond Bar who celebrate Easter and Good Friday may it be a
happy time for all.
C/Tye said it was 10 years ago when representatives of Diamond Bar first went
to Washington D.C. to talk about the problems with the SR57/60 Confluence and
he remembers they were told that they needed to get on this and that list. At this
MARCH 22. 2016 PAGE 11 CITY COUNCIL
point 10 years later it reminds him of Butch Cassidy and the Sundance Kid riding
as they look over their shoulders saying "who are those guys?" because the City
just kept going and going and going until finally there was success.
Congratulations. He is grateful for that success. He welcomed Smart & Final
Extra to town. What a store! For those who have not been there they need to go
just to see it. He was pretty impressed with Haggen but that was nothing like
this. The store is completely redone and these folks know how to operate a
grocery store. It was very exciting to be there and see his neighbors. It was a
week ago today that he represented the City in presenting recognition to Chad
Holland, Deputy of the Year and Captain Paul Russian, Firefighter of the Year at
the Walnut Valley Rotary Club. Last Wednesday he attended the monthly
Directors Meeting of Contract Cities at NBC Universal where the slate of officers
for the next fiscal year were presented. Voting will take place at the April
meeting. There was a wonderful Evening of Colors celebration of the Third
Annual SAPA at Diamond Bar High School. Congratulations to President
Deepam Shah and her team who put the event together. The Diamond Bar
Community Foundation's/City's inaugural 1k/5k Fun/Run/Walk was a terrific
event. None of that happens without a special leader and Krystal Spindler did a
spectacular job. He looks forward to hearing how much the event raised for
"Fields for Kids."
MPT/Lin spoke about the Washington DC trip and felt the City was getting closer
to realizing its dream for the SR57/60 Confluence. Someone asked him how
long it would take to be built and he guessed it would take 7 to 10 years. On
March 9 and 10 he was in Sacramento attending the League of Cities Public
Works Outreach workshop and learned a lot about how to manage angry citizens
during construction. One of these days perhaps he can pass on to PWD/Liu
some of the experiences of the northern California cities and how to outreach to
people before, during and after construction. The Keynote Speaker was the
Editor and Chief of the Sacramento Bee who commented that high speed rail
proposal is sexier than potholes on the street. "if you put up a measure for $70
billion to fix potholes it would never pass. Frankly, there is no traffic problem
between San Francisco and Los Angeles and California is spending $70 billion to
fix a problem that the State does not have." MPT/Lin said he wished there was
$70 billion to fix the SR57/60 in a year or two. Also, he and C/Low attended the
Miss Diamond Bar Pageant a week ago Sunday. He wished everyone could be
a winner and wear a crown but all of the contestants appeared to be very happy.
This was a very good event for the City.
M/Lyons stated that it was the first time she had gone to Washington DC and felt
it was very beneficial and a good strategy that CM/DeStefano and PWD/Liu used
which was to first thank the elected officials for all of the funds that Diamond Bar
had received to date and explain that the project had moved forward with
commencement of construction for Phase I. The team did a very good job of
explaining why Diamond Bar needed the funding. On her way home from the
airport she was delayed because there was yet another accident on the
confluence. The Fun/Run/Walk was very good and the Foundation does so
MARCH 22, 2016 PAGE 12 CITY COUNCIL
many things for which they don't received credit. She participated with
Armstrong Elementary in the Read Across America event and was able to read
to a full classroom of first graders which was a lot of fun for her. She asked
everyone to attend the State of the City address on Wednesday, March 30 which
begins at 6:00 p.m. at the Diamond Bar Center.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 7:53 pm.
Tommye Cribbins, CITY CLERK
The foregoing minutes are hereby approved this day of 2016.
Nancy Lyons, MAYOR
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 25. 2016
CALL TO ORDER:
Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at
7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice
Chairman Lew Herndon and Chairwoman Kim Hsieh
Commissioner Benny Liang arrived at 7:10 p.m.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Cloris
Vargas, Community Services Specialist, and Debbie Gonzales, Administrative
Coordinator
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the January 28, 2016 Regular Meeting.
C/Owens moved, VC/Herndon seconded, to approve the Minutes of the
January 28, 2016 regular meeting as presented. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
Grundy, Owens, VC/Herndon,
Chair/Hsieh
None
Liang
1.2 Acknowledged Transmittal of Thank -You letter to Girl Scout Troop 2864
and Cub Scout Pack 703 for painting project at Ronald Reagan Park — by
unanimous consent with C/Liang being absent.
FEBRUARY 25, 2016 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
2.1.1 PowerPoint Presentation on Senior Programming — CSSNargas
VC/Herndon asked for the number of seniors the program provides
services to which CSSNargas said she would get the number for
the Commission.
C/Owens asked if some of the seniors participate in other senior
clubs and CSSNargas responded that the Evergreen, Diamond
Age Seniors and Super Diamond Age tend to rotate while the
others tend to stay within their groups.
2.2 Parks Report— PMS/Jordan
VC/Herndon talked about meeting with the Lorbeer Middle School
Principal and happened to mention that he served on the Parks and
Recreation Commission and had done a walk-through of the athletic field
with PMS/Jordan earlier. The Principal questioned whose responsibility it
was to take care of the trees. PMS/Jordan stated that he had a
conversation with Leonard Hernandez, PUSD as well as one of their
supervisors about that issue. He presented them with a copy of the Joint
Use Agreement that does not include trees and it was expressed to those
individuals at that time that essentially, everything except the trees on the
football field within the fenced area is included.
2.2.1 Power Point Presentation on Summitridge Park — PMS/Jordan
VC/Herndon asked if there was any way to save the remaining
Alder trees. PMS/Jordan said that once the trees begin their
decline there is nothing that can be done except to replace them
when they die. Spraying is ineffective on these trees because
insects bore to the inside which would require a systemic chemical
that would be placed at the base of the tree or injected into the tree
but once the metabolism of the tree starts declining it does not
move the materials efficiently throughout the tree.
C/Grundy asked if the mistletoe was a concern for any of the other
trees and PMS/Jordan said yes, that it will be seen in the Ash and
Sycamore trees during the fall when the green foliage falls off.
When tree trimmers are trimming they are instructed to cut the
mistletoe out. If PMS/Jordan sees a tree that is quite infested he
will do a special trim to remove all of the mistletoe. Mistletoe is one
of two parasitic plants that produce seed and when they are alive
they will drop seeds on the trees which will sprout in those areas as
well.
FEBRUARY 25, 2016 PAGE 3 P&R COAUMSSION
2.3 CIP Projects — CSD/Rose
A. Pantera Park Trail & Steep Canyon Trail — Staff received the
plans from the consultant for another plan check and hopes this is
the final plan check so that the project can go out to bid. This is the
longest plan check process he has been involved in and he
expressed to the Public Works Department that for whatever
reason the consultant they are using takes about a month to plan
check a design whereas most people take about a week. In
addition, this consultant. finds things they fail to catch during
previous plan checks and the plans keep going back and forth
which is very frustrating.
B. Diamond Canyon Park Construction — Construction continues
and the park should be open by next summer or sooner.
VC/Herndon was concerned about landscaping that would provide
a barrier between the houses and the park and CSD/Rose
responded that a six-foot vinyl fence will be installed along the top
of the slope and staff is considering it as a "temporary" fence to
allow the foliage the opportunity to reach maturity to serve as the
buffer between the park and residential yards.
CSD/Rose stated that the above two items are the only projects
that have anything new to report.
2.4 List of pending Commission requests — CSD/Rose updated the
Commission on pending Commission requests.
CSD/Rose addressed the question of swings being a part of the Larkstone
Park Project and stated that yes, swings are included in the plans.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Presentation of Plaque from Commission to outgoing Commissioner Ted
Owens.
5. ANNOUNCEMENTS:
CSD/Rose stated that Manisha Sulakhe who currently serves on the Traffic and
Transportation Commission has been appointed to serve on the Parks and
Recreation Commission and will join the Commission in March.
C/Grundy thanked staff for the reports which are always informative and help the
Commissioners understand all of the services and activities staff performs.
VC/Herndon said he always appreciates staffs work and reports and for keeping
FEBRUARY 25, 2016 PAGE 4 P&R COMMISSION
the Commissioners informed. He announced that on March 20 the Diamond Bar
Community Foundation will hold its inaugural 1 K -5K Walk/Run. Anyone who is
interested in participating can go to www.dbcf.org and sign up online.
C/Liang thanked staff for their. PowerPoint presentations and for all of their hard
work. His group uses the Diamond Bar Center almost every other month and all
of the comments are that it is the best place to hold a meeting and staff is very
polite and very, very helpful.
Chair/Hsieh thanked staff for doing an outstanding job. She is so proud of staff
for all they do. It is a lot of work and residents enjoy the fruits of staffs labors.
ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Hsieh adjourned the meeting at 8:02 p.m.
The foregoing minutes are hereby approved this 24 day of March 2016.
Attest:
KIM IRStEff, CHAIRWOMAN
Agenda # 6.4
Meeting Date: April 5, 2016
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City M�
TITLE: Ratification of Check Register da d March 10, 2016 through March 30,
2016 totaling $ 1,935,544.31
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,935,544.31 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated March 10, 2016 through March 30,
2016 for $ 1,935,544.31 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director,
PREPARED BY:
Luisa Allen
Accounting Technician
OMNI
11 LII ,� l 111 Wit
Attachments: Affidavit and Check Register — 03/10/16 through 03/30/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 10, 2016 through March 30, 2016 has been audited and
is certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
General Fund
Com Org Support Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Intergrated Waste Management Fund
Community Dev Block Grant Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Beverage Ctnr Racy Grant
Capital Imp Projects Fund
Vehicle Maint/Repl Fund
Signed:
D6nna Honeywell
Finance - .
Amount
1,703,021.22
$1,700.00
$29,974.01
$26,558.31
$31,873.75
$40,628.40
$72,904.81
$14,972.56
$6,645.30
$162.69
$4,404.96
$2,698.30
$1,935,544.31
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between 120160310 00:00:00.000' and 120160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
1
FUND - 001 -
GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115676
03/10/16 ACCESSCO ACCESS CONTROL SECURITY
0015333
SECURITY GUARD SVCS
0.00
633.75
10100
115677
03/10/16 DRIVERAL ALLIANT INSURANCE SERVIC
0014095
SPCL EVENT INS -MORGAN
0.00
367.00
10100
115678
03/10/16 ALVARITA TAHEREH ALVARI
001
FACILITY REFUND-REAGA
0.00
50.00
10100
115679
03/10/16 AMERICAB AMERICAN CAB LLC
1135553
DIAMOND RIDE -JAN 16
0.00
25,019.25
10100
115680
03/10/16 APOLLC AMERICAN PAPER OPTICS LL
0014095
SUPPLIES-P/INFO
0.00
1,077.00
10100
115681
03/10/16 AMERICOM AMERICOMP GROUP
0014070
TONERS --PRINTER
0.00
119.90
10100
115681
03/10/16 AMERICOM AMERICOMP GROUP
0014070
TONERS -PRINTER
0.00
366.24
TOTAL
CHECK
0.00
486.14
10100
115682
03/10/16 ANZALDOM MARIA ANZALDO
001
FACILITY REFUND -DBC
0.00
350.00
10100
115683
03/10/16 BARAJASL LEONOR BARAJAS
001
FACILITY REFUND -DBC
0.00
400.00
10100
115684
03/10/16 BESTBAGC BEST BAG COMPNAY
1155515
SUPPLIES-DOGGIR BAGS
0.00
938.60
10100
115685
03/10/16 BONTERRA BONTERRA PSOMAS
001
PROF.SVCS-PL 2015-44
0.00
1,123.75
10100
115685
03/10/16 BONTERRA 13ONTERRA PSOMAS
001
PROF.SVCS-PL 2015-43
0.00
1,946.25
10100
115685
03/10/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-43
0.00
350.33
10100
115685
03/10/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-44
0.00
202.2.8
10100
115685
03/10116 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-43
0.00
-350.33
10100
115685
03/10/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-44
0.00
-202.26
TOTAL
CHECK
0.00
3,070.00
10100
115686
03/10/16 BREAUXKA KATHY BREAUX
0015350
CONTRACT CLASS -WINTER
0.00
129.00
10100
115687
03/10/16 CARDIACS CARDIAC SCIENCE CORP
0014440
ELECTRODE REPLACEMENT
0.00
874.50
10100
115687
03/10/16 CARDIACS CARDIAC SCIENCE CORP
0014440
ELECTRODE REPLACEMENT
0.00
123.67
TOTAL
CHECK
0.00
998.17
10100
115688
03/10/16 CARROLMA MAX CARROL
001
FACILITY REFUND -DSC
0.00
100.00
10100
115689
03/10/16 CHANJENN JENNY CHAN
001
FACILITY REFUND-HERIT
0.00
200.00
10100
115690
03/10/16 CHARTER CHARTER OAK GYMNASTICS,
0015350
CONTRACT CLASS -WINTER
0.00
324.00
10100
115691
03/10/16 CHEUNGWA WALTER CHEUNG
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
115692
D3/10/16 C'ITYOFIN CITY OF INDUSTRY
2505510
METRO FUNDS REIMBURSEM
0.00
3,525.96
10100
115693
03/10/16 COMMDEVE COMMUNITY DEVELOPMENT CO
125
HIP LOAN -P MANALAC
0.00
10,000.00
10100
115694
03/10/16 CORDOVAG GLORIA CORDOVA
001
FACILITY REFUND-HERIT
0.00
200.00
10100
115695
03/10/16 DENNISCA CAROL A DENNIS
0015310
PROF.SVCS-P&R COMM
0.00
100.00
10100
115695
03/10/16 DENNISCA CAROL A DENNIS
0014030
PROF.SVCS-SS/CC MTG
0.00
200.00
TOTAL
CHECK
0.00
300.00
1
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20160310 00:00:00.000' and 120160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
-------DESCRIPTION-------
SALES TAX
AMOUNT
10100
115696
03/10/16
DEPTOFTU DEPARTMENT OF JUSTICE
0014060
PROF.SVCS-H/R
0.00
160.00
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-555
0.00
18.11
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-464
0.00
20.66
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-393
0.00
36.22
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-55
0.00
36.22
30100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-317
0.00
36.22
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-370
0.00
36.22
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
0014090
E/MAIL-PC PACKET
0.00
36.60
10100
115697
03/10/16
EXPRESSM EXPRESS MAIL CORPORATE A
001
E/MAIL-PL 2015-98
0.00
41.32
TOTAL CHECK
0.00
261.57
10100
115698
03/10/16
FARAGOFR FRANK A FARAGO
0015210
P & R COMM -JAN
0.00
130.00
10100
115699
03/10/16
FEDEX FEDEX
0014090
E/MAIL-GENERAL
0.00
98.53
10100
115699
03/10/16
FEDEX FEDEX
001
E/MAIL-PL 2015-550
0.00
25.64
TOTAL CHECK
0.00
124.17
10100
115700
03/10/16
FLORSCOT SCOTT FLORES
001
FACILITY REFUND -PANTE
0.00
200.00
10100
115701
03/10/16
GATEWAYC GATEWAY CORPORATE CENTER
0014093
CAPITAL CONTRIBUTION
0.00
184.00
10100
115701
03/10/16
GATEWAYC GATEWAY CORPORATE CENTER
0014093
ASSOCIATION DUES
0.00
1,601.00
TOTAL CHECK
O.00
1,785.00
10100
115702
03/10/16
GRAFFITI GRAFFITI CONTROL SYSTEMS
0015230
GRAFFITI REMOVAL SVCS
0.00
2,912.00
10100
115703
03/10/16
HARDYHAR HARDY & HARPER INC
0015554
ROAD PAVEMENT MAINT
0.00
73,930.70
10100
115704
03/10/16
HIROSEJE JEFFREY HIROSE
0015350
CONTRACT CLASS -WINTER
0.00
378.00
10100
115705
03/10/16
SUSTAINA HULS ENVIRONMENTAL MAXAG
1155515
REVIEW-ANNL REPORT
0.00
825.00
10100
115706
03/10/16
IBARRAEL ELIZABETH IBARRA
001
FACILITY REFUND -PANTE
0.00
100.00
10100
115707
03/10/16
AZIZISAA ISAAC AZIZ
0014060
TUITION REIMB
0.00
1,500.00
10100
115708
03/10/16
ITALKAMI, KAMLESH ITALIA
001
FACILITY REFUND-REAGA
0.00
50.00
10100
115709
03/10/16
JOHNSONK KEITH JOHNSON
0015350
D.J. SVCS -SOCK HOP
0.00
350.00
10100
115710
03/10/16
JUKELLY KELLY JU
001
FACILITY REFUND-REAGA
0.00
25.00
10100
115711
03/10/16
LANCESOL LANCE, SOLL & LUNGHARD L
0014050
AUDIT SVCS -FINAL
0.00
3,592.00
10100
115712
03/10/16
LEEANNIE ANNIE LEE
001
FACILITY REFUND -PANTE
0.00
100.00
10100
115713
03/10/16
LIWE WEI LI
001
FACILITY REFUND -DHC
0.00
275.00
10100
115714
03/10/16
LOMHASAM SAMUEL LOMBA
001
PROF.SVCS-S/CYN PK
0.00
200.00
10100
115715
03/10/16
LOOMIS LOOMIS
0014090
COURIER SVCS -FEB 2016
0.00
935.36
2
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact,ok_date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT
10100
115716
03/10/16
LASHERIF LOS ANGELES COUNTY SHERI
0014411
ST SWEEPER SVCS -JAN
0.00
1,359.83
10100
115716
03/10/16
LASHERIF LOS ANGELES COUNTY SHERI
0014411
CALVARY CHAPEL -JAN 16
0.00
9,072.57
10100
115716
03/.10/16
LASHERIF LOS ANGELES COUNTY SHERI
0014411
CONTRACT SVCS -JAN 16
0.00
466,228.86
10100
115716
03/10/16
LASHERIF LOS ANGELES COUNTY SHERI
0014411
STAR PROG-JAN 2016
0.00
8,173.33
TOTAL CHECK
0.00
484,834.59
10100
115717
03/10/16
POSTNET LW POSTNET INC
1155515
PRINT SVCS -EARTH DAY
0.00
223.47
10100
115717
03/10/16
POSTNET LW POSTNET INC
1155515
PRINT SVCS -EARTH DAY
0.00
95.92
TOTAL CHECK
0.00
319.39
10100
115718
03/10/16
MAEDGAR EDGAR MA
001
FACILITY REFUND-HERIT
0.00
200.00
10100
115719
03/10/16
MAHLKEJE JENNIFER LYNN MAHLKE
0015210
P & R COMM -JAN
0.00
130.00
10100
115720
03/10/16
ROAMARSH MARSHA ROA
0014095
REIMB-A MORGAN
0.00
69.94
10100
115720
03/10/16
ROAMARSH MARSHA ROA
0014095
REIMB-SUPPLIES
0.00
3.26
TOTAL CHECK
0.00
73.20
10100
115721
03/10/16
MCECORPO MCE CORPORATION
0015554
STORM DRAIN MAINT
0.00
2,483.91
10100
115721
03/10/16
MCECORPO MCE CORPORATION
0015554
RIGHT OF WAY MATNT
0.00
1,536.31
10100
115721
03/10/16
MCECORPO MCE CORPORATION
0015554
VEGETATION CONTROL
0.00
8,451.19
10100
115721
03/10/16
MCECORPO MCE CORPORATION
0015350
ADDL MAINT-SNOW FEST
0.00
569.76
TOTAL CHECK
0.00
13,041.17
10100
115722
03/10/16
MERCURYD MERCURY DISPOSAL SYSTEMS
1155515
RECYCLING SVCS -ACE
0.00
746.83
10100
115723
03/10/16
MISSDBSP MISS DIAMOND BAR SCHOLAR
0114010
COMM ORG SUPPORT FUND
0.00
1,500.00
10100
115724
03/10/16
MOONEYMA MARLENE RAMIREZ MOONEY
0015350
CONTRACT CLASS -WINTER
0.00
752.40
10100
115725
03/10/16
NESTLEPU NESTLE P17RE LIFE DIRECT
0015333
EQ RENTAL -DSC
0.00
11.98
10100
115725
03/10/16
NESTLEPU NESTLE PURE LIFE DIRECT
0015333
WATER SUPPLIES -DBC
0.00
48.35
TOTAL CHECK
0.00
60.33
10100
115726
03/10/16
NISHIMUR ROBERT S NISHIMURA
0015210
P & R COMM -JAN
0.00
130.00
10100
115727
03/10/16
PAETECCO PAETEC COMMUNICATIONS IN
0014090
LONG DIST PH SVCS -FEB
0.00
1,772.02
10100
115728
03/10/16
PAREKHIR IRFAN PAREKH
001
FACILITY REFUND--REAGA
0.00
50.00
10100
115729
03/10/16
PATELTUS TUSHAR PATEL
001
FACILITY REFUND -DBC
0.00
695.00
10100
115730
03/10/15
PINEDALI LIZETTE PINEDA
0015350
CONTRACT CLASS -WINTER
0.00
295.20
10100
115731
03/10/16
REBAYAEL ELEWIN C REBAYA
1125553
REIMB-METROLINK PASS
0.00
190.40
10100
115732
03/10/16
REECEROS ROBERT REECE
001
FACILITY REFUND -BBC
0.00
600.00
10100
115733
03/10/16
RKACONSU RKA CONSULTING GROUP
0015220
BLDG & SFTY SVCS -DEC
0.00
51,697.02
10100
115733
03/10/16
RKACONSU RKA CONSULTING GROUP
0015220
BLDG & SFTY SVCS -Nov
0.00
51,842.41
TOTAL CHECK
0.00
103,539.43
3
SUNGARD PENTAMATION INC PAGE NUMBER:
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115734
03/10/16
ROTARYWV
ROTARY CLUB OF WALNUT VA
001
FACILITY REFUND -DBC
0.00
500.00
16100
115735
03/10/16
SCFUELS
SC FUELS
5204090
FUEL -FEB 2016
0,00
618.04
10100
115736
03/10/I6
SCMAF
SCMAF
001535.0
CONTRACT CLASS INS
0.00
160.00
10100
1.15737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
137.23
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
124.23
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
26.69
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015340
ELECT SVCS--T/CONTROL
0.00
40.19
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0,00
275.49
TOTAL CHECK
0.00
603.82
10100
115738
03/10/16
SPARKLET
SPARKLETTS
0014090
WATER SUPPLIES-C/HALL
0.00
174.56
10100
115738
03/10/16
SPARKLET
SPARKLETTS
0014090
E4 RENTAL-C/HALL
0.00
2.99
TOTAL CHECK
0.00
177.55
10100
115739
03/10/16
STAGINGC
STAGING CONCEPTS
0015350
PORTABLE STAGE-CNCRTS
0.00
8,970.00
10100
115740
03/10/I6
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTING SVCS --2/19
0.00
1,329.48
10100
115741
03/10/16
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
PRINT SVCS -SCHOOL DNC
0.00
729.21
10100
115742
03/10/16
SWANA
THE SOLID WASTE ASSC OF
1155515
ANNL MEMBERSHIP DUE$
0.00
287,00
10100
115743
03/10/16
THESTANE
THE STANLEY LOUIS COMPAN
0014093
ANNI, BOILER MAINT-C/H
0.00
495.00
10100
115744
03/10/16
ADELPHIA
TIME WARNER CABLE
0014070
INTERNET SVCS-COPLEY
0.00
189.95
10100
115745
03/10/16
TRIFYTTS
TRIFYTT SPORTS LLC
0015350
CONTRACT CLASS -WINTER
0.00
938.40
10100
115746
03/10/16
TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
CONTRACT CLASS -WINTER
0.00
480.00
10100
115747
03/10/16
UNITEDDA
UNITED DATA SERVICES INC
0014070
STORAGE SVCS -TAPES
0.00
517.50
10100
115748
03/10/16
US13ANK
US BANK
0014050
CITY CREDIT CARD -FEB
0.00
15,834.22
10100
115749
03/10/16
VALLEYCR
VALLEY CREST LANDSCAPE M
1385538
RETENTION -MEDIANS DB
0.00
53,946.54
10100
115750
03/10/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
3/11/16 -LOAN DEDUC
0.00
3,541.37
10100
115750
03/10/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
3/11/16-P/R DEDUC
0.00
31,422.86
TOTAL CHECK
0.00
34,964.23
10100
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0015333
PH.SVCS-DBC EMER
0.00
404.61
10160
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0014090
PH.SVCS-HERITAGE
0.00
177,37
10100
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0014090
PH.SVCS-SRST CHI
0.00
158.04
TOTAL CHECK
0.00
740.02
10100
115752
03/10/16
WCMEDIA
WEST COAST MEDIA
0014095
AD -MAR ISSUE
0.00
1,000.00
10100
115753
03/10/16
WOLFERAY
RAYMOND WALTER WOLFE
0015210
P & R COMM -JAN
0.00
130.00
4
SUNGARD PENTAMATION INC PAGE NUMBER; 5
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160310 OD:00:00.000' and 120160330 00:00:00.000•
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL, FUND
115760
10100
115761
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
115769
FUND/DIVISION
10100
115754
03/10/16
WONGTHOM
THOMAS KONG
0015350
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
10100
11.5755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
4 SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
101DO
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING
& SMA 0014020
TOTAL CHECK
1010D
115756
03/10/16
WRZGHTP
PAUL WRIGHT
0014090
10100
115757
03/10/16
XIAOLIME
LIMEI XIAO
001535D
10100
115758
10100
115760
10100
115761
10100
115762
10100
115763
10100
115764
10100
115765
10100
115766
10100
115767
10100
115768
10100
115769
10100
115770
10100
115771
10100
115772
10100
115773
10100
115773
TOTAL CHECK
001
03/10/16 YEHKAOFA KAOFANG YEH
001
03/17/I6 1DBRETRO 10-B RETROFIT INC
5205310
03/17/16 ACCESSCO ACCESS CONTROL SECURITY
OD15333
03/17/16 ALEXANDE ALEXANDER & LYNN INC
0015350
03/17/16 ALLCITYM ALL CITY MANAGRMENT SERV
0014411
03/17/16 AMERICOM AMERICOMP GROUP
0014070
03/17/16 ARAGOCAR CARMEN ARAGO
001
03/17/16 CENTERIC ARTESIA ICE SKATING TRAI
0015350
03/17/16 BENESYST BENESYST
0014060
03/17/16 CACOMMER CALIFORNIA RETROFIT INC
0015333
03/17/16 CENTRALP CENTRAL POWDER COATING
007.5340
03/17/16 CHANGSAM SAM CHANG
001
03/17/16 CHICAGOT CHICAGO TITLE
1255215
03/17/16 CHINOHIL CHINO HILLS FORD
5205310
03/17/16 DAPEERRO DAPEER ROSENBLIT & LITVA
0014020
03/17/16 DAPEERRO DAPEFR ROSENBLIT & LITVA
0014020
-----DESCRIPTION------ SALES TAX
CONTRACT CLASS -WINTER 0.00
LEGAL SVCS -COMM SVCS
0.00
LEGAL SVCS-H/R
0.00
LEGAL SVCS -COMM DEV
0.00
LEGAL SVCS-P/WORKS
0.00
LEGAL SVCS-CMGR
0.00
LEGAL SVCS -COUNCIL
0.00
LEGAL, SVCS-SANCHEZ
0.00
DAVID
0.00
A/V SVCS-CNCL MTG
CONTRACT CLASS -WINTER
FACILITY REFUND -DBC
VEH MAINT-COMM SVCS
SECURITY GUARD SVCS
CONTRACT CLASS -WINTER
CROSSING GUARD SVCS
TONERS -PRINTER
RECREATION REFUND
CONTRACT CLASS -WINTER
FLEX ADMIN SVCS
SUPPLIES -DBC
MAINT SVCS -COMM SVCS
RECREATION REFUND
TITLE RPT --2989 C/CRK
VEH MAINT-COMM SVCS
LEGAL SVCS-DECORM
LEGAL SVCS -JAN 2016
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
240.00
854.42
248.40
2,339.10
1,573.20
1,490.40
931.50
126.00
7,563.02
150.00
336.60
400.00
473.75
954.85
972.00
7,047.95
316.09
40.00
132.00
100.00
518.84
189.00
236.00
0.00 54.00
0.00 49.03
0.00 528.11
0.00 5,258.37
0.00 5,786.48
10100
115774
03/17/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEE -PR
15-2722
0.00
103.05
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR
11-0044
0.00
210.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR
11-377
0.00
547.50
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR
15-2722
0.00
572.50
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF,SVCS-PR
11-0044
O.OD
315.DO
SUNC=ARD PENTAMATION INC PAGE NUMBER:
DATE: 03/30/2016 CITY OF DIAMOND EAR ACCTPA21
TIME: 11.33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION-------
SALES TAX
AMOUNT
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-FLAN CHECK
0.00
227.53
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-0044
0.00
37.80
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR
15-2073
0.00
42.47
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR
11--377
0.00
16.05
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-0044
0.00
56.70
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-377
0.00
98.55
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-FPL
13-229
0.00
5,01-1.06
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PL
15-528
0.00
400.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF SVCS -PL
13-465
0.00
714.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL
13--229
0.00
901.99
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PL
15-43
0.00
1,020.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
15-2722
0.00
-103.05
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-377
0.00
-96.55
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-0044
0.00
-56.70
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-0044
0.00
-37.80
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FES -PR
15-2073
0.00
-7.64
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-377
0.00
2.89
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS ANI? ASSOCIAT
001
ADMIN FES -PR
15-2073
0.00
7.64
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR
11-377
0.00
-2.89'
1D100
115774
03/17/1.6
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
12-164
0.00
-21.95
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-22.9
0.00
-901.99
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-43
0.00
-183.60
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
13-465
0.00
-128.52
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-528
0.00
-72.00
10100
115774
03/17/16
DAVIDEVA
DAVTD
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
13-300
0.00
-55.25
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
14-238
0.00
-49.13
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL
13-229
0.00
-48.17
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PL
12-164
0.00
121.94
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
13-465
0.00
128.52
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN EEE -PL
15-43
0.00
1B3.60
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
48.17
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
14-238
0.00
49.13
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
13-300
0.00
55.25
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
-4.14
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-48
0.00
-3.58
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-528
0.00
-2.34
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-528
0.00
2.34
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-48
0.00
3.58
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
4.14
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PL
15-528
0.00
13.01
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS--PI,
15-48
0.00
19.89
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
12-164
0.00
21.95
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF -SVCS -FPL
13-229
0.00
23.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL
15-528
0.00
72.00
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF -SVCS -FPL 13-229
0.00
267.60
10100
115774
03/17/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PL
14-236
0.00
272.94
10100
115774
03/17/16
DAVIDEVA
DAVID
FVANS AND ASSOCIAT
001
PROF.SVCS--PL
13-300
0.00
306.94
TOTAL CHECK
0.00
10,101.43
10100
115775
03/17/16
HALLFORE
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
375.45
10100
115775
03/17/16
HALLFORE
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
742.50
10100
115775
03/17/16
HALLFORE
DAVID
EVANS AND ASSOCIAT
0015551
PROF.SVCS-PLAN CHECK
0.00
194.61
SUNGARD PENTAMATION TNC PAGE NUMBER: 7
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20160310 00:00:00.000' and 120160330 00:00:00.000'
ACCOUnTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
TOTAL CHECK
10100 115776
10100 115776
10100 115776
TOTAL CHECK
10100 115777
10100 115778
10100 115778
10100 115778
TOTAL CHECK
10100 115779
10100 115779
TOTAL CHECK
10100 115780
10100 115781
10100
115782
10100
115782
TOTAL CHECK
115785
10100
115783
10100
115783
10100
115783
10100
115783
TOTAL CHECK
0015210
10100 115784
10100
115785
10100
115785
10100
115785
10100
115785
10100
115785
TOTAL CHECK
10100 115786
10100 115787
16100 115787
10100 115787
TOTAL CHECK
FUND/DIVISION -----DESCRIPTION------- SALES TAX
03/17/16
DAYNITEC
DAY & NITE COPY CENTER
0015230
03/17/16
DAYNITEC
DAY & NITE COPY CENTER
0014060
03/17/16
DAYNITEC
DAY & NITE COPY CENTER
001
03/17/16
DENNISCA
CAROL A DENIMS
0015210
03/17/16
DHMAINTE
DH MAINTENANCE
0015340
03/17/16
DHMAINTE
DH MAINTENANCE
0014093
03/17/16
DHMAINTE
DH MAINTENANCE
0015333
03/17/16 DBHANDCA DIAMOND BAR HAND CAR WAS 5205554
03/17/16 DBHANDCA DIAMOND BAR HAND CAR WAS 5204090
03/17/16 DIANACHO DIANA CHO & ASSOCIATES 2505310
03/17/16 ECOFERTI ECOFERT INC 0015340
03/17/16 EMERALD EMERALD LANDSCAPE SERVIC 0014093
03/17/16 EMERALD EMERALD LANDSCAPE SERVIC 0015230
03/17/16 EXCELLAN EXCEL LANDSCAPE INC 0015340
03/17/16 EXCELLAN EXCEL LANDSCAPE INC 1415541
03/17/16 EXCELLAN EXCEL LANDSCAPE INC 1385538
03/17/16 EXCELLAN EXCEL LANDSCAPE INC 1395539
03/17/16 FARAGOFR FRANK A FARAGO
03/17/16 FEDEX
FEDEX
03/17/16
FEDEX
FEDFX
03/17/16
FEDEX
FEDEX
03/17/16
FEDEX
FEDEX
D3/17/16
FEDEX
FEDEX
03/17/16 FEHRPEER FEHR & PEERS
03/17/16 FELTERMA MARIA FELTER
03/17/16 FELTERMA MARIA FELTER
03/17/16 FELTERMA MARTA FELTER
10100 115788 03/17/15 FRESCASI IRENE FRESCAS
10100 115789 03/17/16 GARYSMIN GARY'S MINI MARKET
PRINT SVCS -CODE ENFOR
PRINT SVCS-H/R
PRINT SVCS -PR 13-1701
PRINT SVCS-PLNG COMM
MONTHLY MAINT-PARKS
MONTHLY MAINT-C/HALL
MONTHLY MAINT-DBC
CAR WASH-P/WORKS
CAR WASH -POOL VEH
CDBG SVCS -MINI PARKS
FERTIGATION SVCS -FEB
MONTHLY MAINT-MAR
ABATEMENT FEES -FEB 16
MONTHLY MAINT-PARK
MONTHLY MAINT-DIST 41
MONTHLY MAINT-DIST 38
MONTHLY MAINT-DIST 39
0015210 PING COMM -FEB 2016
0014090 EXPRESS MAIL -GENERAL
001 EXPRESS MAIL --PL 15-45
001 EXPRESS MAIL-PL13-104
001 EXPRESS MAIL -PL 16-31
001 EXPRESS MAIL-PL12-164
0015551 PROF.SVCS-JUN--MAR 16
001 FACILITY REFUND -DBC
001 FACILITY REFUND -DBC
001 FACILITY REFUND -DBC
041 FACILITY REFUND -DBC
0015350 SR DANCE -50'S DINNERS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.OD
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.OD
0.00
AMOUNT
1,312.76
948.30
1,510.74
87,20
2,546.24
25.00
735.17
6,500.00
12,250.83
19,486.00
105.42
193.65
299.27
779.00
290.00
910.00
1,119.00
2,029.00
325.00
4,143.87
10,84B.00
11,610.95
26,927.82
65.00
98.61
25.64
26.85
26.85
33.68
211.63
2,980.08
599.96
-203.50
-12.66
383.82
400.00
1,273.50
SUNGARD PENTAMATION INC PAGE NUMBER; 8
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160310 00:00:00.000' and 120160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
115798
CASH ACCT
CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
10100
115790
03/17/16
GFOA GFOA
OD14050
10100
115791
03/17/16
GLADWELL GLADWELL GOVERNMENTAL SV
0014030
10100
115792
03/17/16
GOODWINL LANA GOODWIN
DO1
10100
115793
03/17/16
HARDYHAR HARDY & HARPER INC
0015554
10100
115794
03/17/16
HINDERLI HINDERLITER DE LLAMAS &
0014050
10100
115794
03/17/16
HINDERLI HINDERLITER DE LLAMAS &
0014050
TOTAL CHECK
10100
115795
03/17/16
HOMEDEPO HOME DEPOT CREDIT SERVIC
0015340
10100
115796
03/17/16
JIMEJUAN JUAN CARLOS JIMENEZ
1255215
10100
115796
03/17/16
JIMEJUAN JUAN CARLOS JIMENEZ
125
TOTAL CHECK
10100
115797
10100
115798
10100
115799
10100
115800
10100
115801
10100
115802
10100
115603
10100
115803
TOTAL
CHECK
10100
115804
10100
115805
10100
115806
10100
115806
10100
115806
TOTAL
CHECK
03/17/16 JOUCECIL CECILIA JOU
001
03/17/16 KENSHARD KENS HARDWARE
0015340
03/17/16 KLEINGAB GABRIELA KLEIN
0015350
03/17/16 LAPHILHA LA PHILHARMONIC
0015350
03/17/16 LEVYLOUI LOUISE L LEVY
0015350
03/17/16 LINJIMMY JIMMY LIN
0014030
03/17/16 LACPUBWK LOS ANGELES COUNTY PUBLI
0015510
03/17/16 LACPUEWK LOS ANGELES COUNTY PUBLI
0015510
03/17/16 MAGICALS MAGICAL STEPS ACADEMY 0015350
03/17/16 MAHLKEJE JENNIFER LYNN MAYLKE 0015210
03/17/16 MCECORPO MCE CORPORATION 0015554
03/17/16 MCECORPO MCE CORPORATION 0015554
03/17/16 MCECORPO MCE CORPORATION 0015554
10100
115807
03/17/16
ODRIOZOL MARYANN ODRIOZOLA
001
10100
115808
03/17/16
PUSD POMONA UNIFIED SCHOOL DI
0015340
10100
115809
03/17/16
REGIONAL REGIONAL CHAMBER OF COMM
0015333
10100
115810
03/17/16
RTSC REGIONAL TAP SERVICE CEN
1125553
10100
115810
03/17/16
RTSC REGIONAL TAP SERVICE CEN
1125553
10100
115810
03/17/16
RTSC REGIONAL TAP SERVICE CEN
1125553
-------DESCRIPTION------ SALES TAX
GAAFR SUPPLEMENT FBK 0.00
PROF.SVCS-RECORDS RET 0.00
RECREATION REFUND 0.00
CONCRETE WORK -FEB 16 0.00
AUDIT SVCS -SALES TAX
CONTRACT SVCS -IST QTR
SUPPLIES -PARKS
CDBG PROJ-21305 TAMBO
RETENTIONS PAYABLE
RECREATION REFUND
SUPPLIES -PARKS
CONTRACT CLASS -WINTER
EXCURSION -4TH OF JULY
CONTRACT CLASS -WINTER
RETMB-LEAGUE MTG
INDSTRL WASTE-NOV/DEC
INDSTRL WASTE-DEC/JAN
CONTRACT CLASS -WINTER
PING COMM -FEB 2016
RIGHT OF WAY MAINT
STORM DRAIN MAINT
STORM DRAIN MAINT
FACILITY REFUND -DBC
B/FIELD LIGHTS-LORBR
BUSINESS EXPO BOOTH
CITY SUBSIDY -SAN 16
TAP MONTHLY SVCS -JAN
COMMISSION -JAN 16
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.0c
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
246.73
250.00
37.00
14,987.91
3,320.16
900.00
4,220.16
440.89
16,075.00
-4,675.00
11,400.00
170.00
302.77
750.00
535.00
734.40
244.40
1,015.53
2,061.01
3,076.54
162.00
65.00
2,207.47
1,185.63
7,989.81
11,382,91
700.00
2,433.50
250.00
4,291.80
13.786.20
-542.34
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 03/30/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
TOTAL CHECK
10100
115811
10100
115811
10100
115811
TOTAL,
CHECK
10100
115812
10100
115813
10100
115814
10100
115814
10100
115814
TOTAL
CHECK
10100
115615
10100
115815
10100
115815
10100
115815
TOTAL
CHECK
10100
115816
10100
115816
TOTAL
CHECK
10100 115817
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
10100
115818
TOTAL CHECK
10100
115819
10100
115819
10100
115619
TOTAL CHECK
FUND/DIVISION
03/17/16 RKACONSU RKA CONSULTING GROUP 0015333
03/17/16 RKACONSU RKA CONSULTING GROUP 0015551
03/17/16 RKACONSU RKA CONSULTING GROUP 0015220
03/17/16 SASECOMP SASE COMPANY INC 0015554
03/17/16 SHEPHERD SHERI SHEPHERD 0015350
03/17/16
SIEMENS
SIEMENS INDUSTRY
INC
0015554
03/17/16
SIEMENS
SIEMENS INDUSTRY
INC
0015554
03/17/16
SIEMENS
SIEMENS INDUSTRY
INC
0015554
03/17/16
SJC3CONS
SJC 3 CONSULTING
INC
1255215
03/17/16
SJC3CONS
SJC 3 CONSULTING
INC
1255215
03/17/16
SJC3CONS
SJC 3 CONSULTING
INC
1255215
03/17/16
SJC3CONS
SJC 3 CONSULTING
INC
1255215
03/17/16
SMARTFIN
SMART & FINAL
SOUTHERN CALIFORNIA EDIS
0015333
03/17/16
SMARTFIN
SMART & FINAL
1385538
0015333
03/17/16 SOCIALVO SOCIAL VOCATIONAL SERVIC 0015558
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015333
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015340
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
1395539
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
0.3/17/16
SCE
SOUTHERN CALIFORNIA EDIS
001.5510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
03/17/16
SCE
SOUT14ERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
138553B
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
03/17/16 SPARKLET SPARKLETTS
03/17/16 SPARKLET SPARKLETTS
03/17/16 SPARKLET SPARKLETTS
------DESCRIPTION------
SALES TAX
0.00
PROF.SVCS-PLAN CHECK
0.00
CONSULTING SVCS-FFC
0.00
BLDG F. SFTY SVCS -JAN
0.00
0.00
SUPPLIES -ROAD MAINT
0.00
CONTRACT CLASS -WINTER
0,00
TRAFFIC SIGNAL MAINT
TRAFFIC SIGNAL MAINT
TRAFFIC SIGNAL MAINT
HIP FROG ADMIN -DEC 15
HIP PROG ADMIN -JAN 16
HIP PROG ADMIN-NOV 15
HIP FROG ADMIN --OCT 15
SUPPLIES -DE BRIDAL SH
SUPPLIES -DBC
LITTER REMOVAL -FEB I6
ELECT SVCS -DSC
ELECT SVCS-T/CONTROL
ELECT SVCS -PARKS
ELECT SVCS-T/CONTROL
ELECT SVCS-T/CONTROL
ELECT SVCS-T/CONTROL
ELECT SVCS -DIST 38
ELECT SVCS -DIST 39
ELECT SVCS--T/CONTROL
ELECT SVCS-T/CONTROL
ELECT SVCS -DIST 38
ELECT SVCS-T/CONTROL
ELECT SVCS -DIST 38
ELECT SVCS-T/CONTROL
ELECT SVCS-T/CONTROL
0015340 EQ RENTAL-SYC CYN PK
0015340 WATER SUPPLIES-S/CYN
0015340 ENERGY SURCHARGE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.04
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
17,535.66
75.00
2,746.25
35,917.27
38,738.52
572.76
356.40
2,073.64
3,318.44
4,160.00
9,552.06
1,200.00
1,440.00
1,440.00
1,600.00
5,680.00
137.69
45.02
182.71
2,181.04
4,988.66
2,406.32
4,279.64
842.71
162.22
184.84
575.97
479.16
374.02
51.90
51.96
52.29
25.73
76.38
89.50
14.641.32
12.00
14.98
2.04
29.02
10100 115620 03/17/16 STEVEPRO STEVE'S PROFESSIONAL GLA 0014093 MAINT SVCS-C/HALL 0.00 330.34
SUNGARD PENTAMATION INC
DATE_ 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20160310 00:00:00.000' and '20160330 00:00:00.000=
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
115832
10100
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
115821
03/17/16
SUNSSENI
SUNSHINE SENIOR ASSOCIAT
1255215
10100
115822
03/17/15
TAMSIUKI
SIU KI TAM
0015350
10100
115823
03/17/16
TELEPACI
TELEPACIFIC COMMUNICATIO
0014070
10100
115824
03/17/16
SGVT
THE SAN GABRIEL VALLEY N
001
10100
115825
03/17/16
TAITDAVI
THE TAIT GROUP INC
0015551
10100
115826
03/17/16
JACKSON$
TRADITIONAL AUTO SUPPLY
5205554
10100
115626
03/17/16
JACKSONS
TRADITIONAL AUTO SUPPLY
5245554
10100
115826
03/17/16
JACKSON$
TRADITIONAL AUTO SUPPLY
0015340
10100
115826
03/17/16
JACKSON$
TRADITIONAL AUTO SUPPLY
5205310
TOTAL CHECK
10100 115827
10100 115828
10100 115829
30100 115829
10100 115829
10100 115829
TOTAL CHECK
10100 115830
10100 115830
TOTAL CHECK
10100 115831
10100
115832
10100
115832
10100
115632
10100
115632
1.0100
115832
TOTAL CHECK
0015350
10100 115833
10100 115834
10100 115835
10100 115836
10100 115836
10100 115836
TOTAL CHECK
03/17/16 TREMCO TREMCO 0014093
03/17/16 TRENCHPL TRENCH PLATE RENTAL CO 0015554
03/17/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340
03/17/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340
03/17/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015333
03/17/16 VALLEYCR VALLEY CREST LANDSCAPE M 0015340
03/17/16 VARDHANS SUMERMAL M VARDHAN 001
03/17/16 VARDHANS SUMERMAL M VARDHAN 001
03/17/16 VARGASKO KOSETTE VARGAS
03/17/16 VERIZONC VERIZON CALIFORNIA
03/17/16 VERIZONC VERIZON CALIFORNIA
03/17/16 VERIZONC VERIZON CALIFORNIA
03/17/16 VERIZONC VERIZON CALIFORNIA
03/1.7/16 VERIZONC VERIZON CALIFORNIA
-----DESCRIPTION-----
REIMS-LIABILITY INS
CONTRACT CLASS -WINTER
T-1 INTERNET SVCS -MAR
LEGAL AD -PL 2015-393
CONSULTANT SVCS -57/60
SUPPLIES -COMM SVCS
MEMO CREDIT
SUPPLIES -COMM SVCS
SUPPLIES -COMM SVCS
REPAIR SVCS-C/HALL
EQUIPMENT RENTAL -FEB
ADDL MAINT-MAPLE HILL
ADDL MAINT-LORBEER
LANDSCAPE MAINT-MAR
LANDSCAPE MAINT-MAR
REFUND -PR 2013-768
REFUND -GRADING BOND
001 RECREATION REFUND
0014093
PH-SVCS-C/HALL
0014090
PF.SVCS-PARKS
0015340
PH.SVCS-HERITACE FAX
0014030
PH.SVCS-CMGR FAX
0015340
PH.SVCS-HERITAGE ALAR
03/17/16
BOOSTERC
WALNUT/DIAMOND BAR SHERI
0114010
03/17/16
WAXIESAN
WAXIE SANITARY SUPPLY
0014093
03/17/16
WESTONDA
DANIEL JOSEPH WESTON
0015350
03/17/16
WILLDANG
WILLDAN GEOTECHNICAL
001
03/17/16
WILLDANG
WILLDAN GEOTECHNICAL
001
03/17/16
WILLDANG
WILLDAN GEOTECHNICAL
001
COMM ORG FUND SUPPORT
JANITORIAL SUPPLIES
CONTRACT CLASS -WINTER
PROR.SVCS-PR 15--2589
ADMIN FEE -PR 15-2589
ADMIN FEE -PR 15-2589
PAGE NUMBER: 10
ACCTPA21
SALES 'TAA
AMOUNT
0.00
563.00
0.00
403.20
0.00
871.63
0.00
479.20
0.00 3,500.00
0.00
127.80
0.00
-19.44
0.00
8.45
0.00
88.55
0.00
205.36
0.00
4,410.00
0.00
294.00
0.00
402.35
0.00
543.41
0.00
5,645.47
0.00
25,504.11
0.00
32,095.34
0.00
1,818.78
0.00
19,550.89
0.00
21,369.67
0.00 82.00
0.00
163.84
0.00
675.67
0.00
92.66
0.00
35.61
0.00
43.61
0.00
1,011.39
0.00 200.00
0.00 802.51
0.00 72.00
0.00 800.00
0.00 144.00
0.00 144.00
0.00 800.00
10100 115837 03/17/16 WOLFERAY RAYMOND WALTER WOLFE 0015210 PLNG COMM -FEB 2016 0.40 65.00
SUNGARD PENTAMATION INC
DATE: 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between 120160310 00:00:00.000' and 120160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
0.00
CASH ACCT
CHECK NO
ISSUE DT 'VENDOR NAME
FUND/DIVISION
10100
115838
03/17/16 XUJIAHUI JIAHUT XU
001
10100
115839
03/17/16 XUEBINBI BIN BIN XUE
001
10100
115840
03/17/16 YOUNGREM YOUNG REMBRANDTS CORP
0015350
10100
115841
03/17/16 ZHUANGEL ANGELA ZHU
001
10100
1.15842
03/24/16 ALBANOVA VALERIE ALBANO
001
10100
115843
03/24/16 ALLGREEN ALL GREEN ELECTRONICS RE
1155515
10100
115844
03/24/16 AMERICOM AMERICOMP GROUP
0014070
10100
115845
03/24/16 AMERITEC AMERITECH BUSINESS SYSTE
0014090
10100
115646
03/24/16 AMIRAZOD GHOLAM R AMIRAZODI
0015510
10100
115847
03/24/16 HAUGAMY ANY HAUG
001
10100
115848
03/24/16 BACHAO BACHAO
001
10100
115849
03/24/16 BARBIANN NANCY BARBIAN
001
10100
115850
03/24/16 BARRETTT THOMAS BARRETT
0015350
10100
115851
03/24/16 BASHFORD BASHFORD ENTERPRISES
125
10100
115851
03/24/16 BASHFORD BASHFORD ENTERPRISES
1255215
TOTAL CHECK
10100
115852
03/24/16 BEARSTAT BEAR STATE AIR CONDITION
0015340
10100
115852
03/24/16 BEARSTAT BEAR STATE AIR CONDITION
0015333
TOTAL CHECK
10100
115853
03/24/16 BESTLTG BEST LIGHTING PRODUCTS
0014093
10100
115653
03/24/16 BESTLTG BEST LIGHTING PRODUCTS
0015333
TOTAL CHECK
10100
115854
03/24/16 BISHOPJO JOHN E BISHOP
0015350
10100
115855
03/24/16 ROSEBOB BOBBY ROSE
0015310
10100
115856
03/24/16 TONTHATC CAROLINE TONTHAT
001
10100
115857
03/24/16 CARRCLOR CLORIS CARRILLO
001
10100
115858
03/24/16 CMAGNETS CMAGNETS.COM
1155515
10100
115858
03/24/16 CMAGNETS CnaAMETS.COM
115
10100
115858
03/24/16 CMAGNETS CMAGNETS.COM
1155515
TOTAL CHECK
10100
115859
03/24/16 COLLICUT COLLICUTT ENERGY
0014093
-----DESCRIPTION------
SALES TAX
RECREATION REFUND
0.00
RECREATION REFUND
0.00
CONTRACT CLASS -WINTER
0.00
RECREATION REFUND
0.00
FACILITY REFUND-S/CYN
0.00
E -WASTE SVCS -BANNER
0.00
TONERS -PRINTER
0.00
COPIER MAINT-I-T_
0.00
CONSULTANT SVCS -3/11
0.00
EMP COMPUTER LOAN
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND-REAGA
0.00
CONTRACT CLASS --WINTER
0.00
RETENTIONS PAYABLE
0.00
HIP PROG-23918 PALOMI
0.00
0.00
HVAC SVCS-PANTERA
0.00
HVAC SVCS -DBC
0.00
0.00
MONTHLY MAINT-C/HALL
0.00
MONTHLY MAINT--DBC
0.00
0.00
CONTRACT CLASS -WINTER
0.00
REIMS -CPRS CONF
0.00
EMP COMPUTER LOAN
0.00
FACILITY REFUND-HERIT
0.00
SALES TAX
0.00
SALES TAX PAYABLE
0.00
ST SWEEPING MAGNETS
0.00
0.00
GENERATOR SVCS -JAN -DE
0.00
PAGE NUMBER: 11
ACCTPA21
AMOUNT
170.00
170.00
360.00
41.00
50.00
675.24
556.76
1,193.12
2,961.00
775.35
900.00
50.00
120.00
-680.60
13,612.00
12,931.40
85.00
773.00
858.00
176.23
331.73
507.96
232.20
169.14
1,636.54
200.00
99.00
-99.00
1,100.00
1,100.00
240.48
SUNGARD PENTAMATION INC
DATE: 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.Ck_date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
PAGE NUMBER: 12
ACCTPA21
FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT
10100
115860
03/24/16 LAS14ERIF
COUNTY OF LOS ANGELES SH
0014411
BUS CARDS -SHERIFF
0.00
52.32
10100
115861
03/24/16
DAYNITEC
DAY & NITE COPY CENTER
0014090
PRINT SVCS-C/CLERK
0.00
716.78
10100
115862
03/24/16
DBHSGSOC
DB HIGH SCHOOL GIRLS SOC
001
FACILITY REFUND -DBC
0.00
350.00
10100
115863
03/24/16
DIRECTCO
DIRECT CONNECTION INCORP
0014095
MAILING -ST OF THE CTY
0.00
2,122.18
10100
115864
03/24/16
DIVEPRIN
DIVERSIFIED PRINTERS
0014095
PRINT SVCS-REC GUIDE
0.00
8,142.00
10100
115865
03/24/16
EKEEMMAN
EMMANUEL OSAGE EKE
001
FACILITY REFUND -DEC
0.00
700.00
10100
115866
03/24/16
PROFORMA
ELEMENT 7, LLC
1155515
TOTE BAGS -CITY B/DAY
0.00
2,569.95
10100
115867
03/24/16
FEDEX
FEDEX
0014090
EXPRESS MAIL -GENERAL
0.00
68.76
10100
115868
03/24/16
GOLIVETE
GO LIVE TECHNOLOGY INC
0014070
CONSULTANT SVCS -FEB
0.00
3,828.00
10100
115869
03/24/16
HOFFMANS
HOFFMAN SOUTHWEST CORP
0014093
MAINT SVCS-C/HALL
0.00
229.50
10100
115870
03/24/16
HUNGYILI
PILING HUNG
001
iRECREATION REFUND
0.00
168.00
10100
115871
03/24/16
INLANDEM
INLAND EMPIRE STAGES
0015350
SR EXCURSION-V/CASINO
0.00
337.60
10100
115871
03/24/16
INLANDEM
INLAND EMPIRE STAGES
1125350
TRANS -EXCURSION
0.00
717.40
10100
115871
03/24/16
INLANDEM
INLAND EMPIRE STAGES
1125350
TRANS -EXCURSION
0.00
1,142.31
10100
115871
03/24/16
INLANDEM
INLAND EMPIRE STAGES
0015350
EXCURSION-S/BARBARA
0.00
170.69
TOTAL
CHECK
0.00
2,368.00
10100
115872
03/24/16
JUNGLENH
LENHI JUNG
001
RECREATION REFUND
0.00
52.00
10100
115873
03/24/16
LIEBERTC
LIEBERT CASSIDY WHITMORE
0014020
LEGAL SVCS-H/R
0.00
1,828.50
10100
115874
03/24/16
LINGAYAT
ANAND RAO LINGAYAT
001
FACILITY REFUND -DBC
0.00
500.00
10100
115875
03/24/16
LONDONAN
ANDREA LONDON
001
RECREATION REFUND
0.00
100.00
10100
115876
03/24/16
LACASSES
LOS ANGELES COUNTY ASSES
0014070
GIS PARCEL DATA-I.T.
0.00
768.45
10100
115877
03/24/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
CITY SUBSIDY -FEB 2016
0.00
437.00
10100
115877
03/24/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
MTA PASSES -FEE 2016
0.00
1,559.00
TOTAL
CHECK
0.00
1,996.00
10100
115878
03/24/16
LACPUBWK
LOS ANGELES COUNTY PUBLI
0015340
SUMP PUMP MAINT-FES
0.00
281.31
10100
115879
03/24/16
COUNTYLA
LOS ANGELES COUNTY RECOR
0014030
2013 MUNICIPAL ELECT
0.00
169,343.45
10100
115880
03/24/16
LOWES
LOWE'S BUSINESS ACCOUNT
0015340
SUPPLIES -PARKS
O.OG
173.19
10100
115880
63/24/16
LOWES
LOWE'S BUSINESS ACCOUNT
0015350
SUPPLIES -RECREATION
0.00
39.59
TOTAL
CHECK
0.00
212.78
10100
115861
03/24/16
LUADONNA
DONNA LUA
001
FACILITY REFUND-HERIT
0.00
200.00
SUNGARD PENTAMATION INC
DATE: 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact_ck_date between '20160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
PAGE NUMBER. 13
ACCTPA21
FUND/DIVISION -----DESCRIPTION------- SALES TAX AMOUNT
10100
115882
03/24/16 MMASC
MMASC
0014030
MMASC PROF DEVELOPMNT
0,00
120.00
10100
115883
03/24/16
MOBILEIN
MOBILE INDUSTRIAL, SUPPLY
0/015340
CYLINDER ARGON
0.00
8100
10100
115883
03/24/16
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015340
SUPPLIES -HELIUM
0.00
24.00
TOTAL CHECK
0.00
32,00
10100
115884
03/24/16
NEWDIMEN
NEW DIMENSIONS
001
FACILITY REFUND-PTRSN
0.00
200.00
10100
115885
03/24/16
KIDZLOVE
NORTH AMERICAN YOUTH ACT
0015350
CONTRACT CLASS -WINTER
0,00
2,019.60
10100
115886
03/24/16
ORKININC
ORKIN PEST CONTROL INC
1385538
PEST CONTROL-E/CYN
0.00
63.37
10100
115686
03/24/15
ORKININC
ORKIN PEST CONTROL INC
0015340
PEST CONTROL-S/CYN
0.00
66.06
TOTAL CHECK
0.00
129.43
10100
115BB7
03/24/16
PTS
PACIFIC TELEMANAGEMENT S
0015340
PARK PAY PHONES
0.00
495.84
10100
115888
03/24/16
PSI
PROTECTION ONE INC
0014093
ALARM SVCS -CITY HALL
0.00
27.85
10100
115888
03/24/16
PSI
PROTECTION ONE INC
0015333
ALARM SVCS -DSC
0.00
43.54
10100
115888
03/24/16
PSI
PROTECTION ONE INC
0015340
ALARM SVCS-S/CYN
0.00
45.24
10100
115888
03/24/16
PSI
PROTECTION ONE INC
0015340
ALARM SVCS -HERITAGE
0.00
116.51
TOTAL CHECK
0.00
233.14
10100
115889
03/24/16
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
FIRE ALARM TEST -DBC
0,00
585.00
10100
115890
03/24/16
QURESHIM
MUHAMMAD QURESHI
001
F'ACILIT'Y REFUND -DBC
0.00
200,00
10100
115891
03/24/16
SALUMBID
JOSEPHINE SALUMBIDFS
001
FACILITY REFUND -DBC
0.00
1,136.50
10100
115892
03/24/16
SCFUELS
SC FUELS
5204090
FUEL --MAR 2016
0.00
1,061.30
10100
115893
03/24/16
SCHULTZM
MITCHEL SCHULTZ
001
FACILITY REFUND -PANTE
0.00
100.00
10100
115894
03/24/16
SHARPSEA
SHARP SEATING
0015350
DEP-ROSE PARADE 2017
0.00
679.00
10100
1151395
03/24/16
STMPSONA
SIMPSON ADVERTISING INC
0014095
GRAPHIC DESIGN SVCS
0.00
47S.00
10100
115896
03/24/16
SCE
SOUTHERN CALIFORNIA EDIS
0014093
ELECT SVCS -CITY HALL
0.00
10,044.76
10100
115896
03/24/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
80.31
10100
115896
03/24/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
70.90
10A00
115696
03/24/16
SCE
SOUTHERN CALIFORNIA EDIS
138553B
ELECT SVCS -DIST 38
0.00
74.67
10100
115896
03/24/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
27.40
TOTAL CHECK
0,00
10,298.04
10100
115897
03/24/16
SUNSU
SU SUN
001
RECREATION REFUND
0.00
160.00
10100
115898
03/24/16
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTING SVCS -3/4
0.00
1,557.39
10100
115899
03/24/15
SCGAS
THE GAS COMPANY
0015333
GAS SVCS -DBC
0.00
1,141.32
10100
115899
03/24/15
SCGAS
THE GAS COMPANY
0014093
GAS SVCS -CITY HALL
0.00
1,136.98
10100
115899
03/24/16
SCGAS
THE GAS COMPANY
0015340
GAS SVCS-FES/MAR
0.00
149.45
TOTAL CHECK
0.00
2,427.75
SUNGARD PENTAMATION
INC
PAGE NUMBER: 14
DATE:
03/30/2016
CITY OF DIAMOND BAR
ACCTPA21
TIME:
11:33:12
CHECK REGISTER - DISBURSEMENT FUND
SELECTION -CRITERIA:
transact.ck_date
between '20160310 00:00:00.000' and '20160330
00:00:00.000'
ACCOUNTING PERIOD:
9/16
FUND - 001 - GENERAL FUND
CASH
ACCTCHECK NO
ISSUE DT VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115900
03/24/16 THESAUCE
THE SAUCE CREATIVE SERVI
0014095
PRINT SVCS -MAGNETS
0.00
1,226.25
10100
115901
03/24/16 ADELPHIA
TIME WARNER CABLE
0014070
INTERNET SVCS-COPLEY
0,00
950.00
10100
115902
03/24/16 TRANE
TRANE SERVICE GROUP INC
0014093
BLDG MAINT-OCT-DEC
0.00
1,046.50
10100
115902
03/24/16 TRANE
TRANE SERVICE GROUP INC
0014093
BLDG MAINT-JAN-MAR
0.00
1,046.50
10100
115902
03/24/16 TRANE
TRANE SERVICE GROUP INC
0014093
HVAC EQ MAINT-OCT-DEC
0.00
1,319.00
10100
115902
03/24/16 TRANE
TRANE SERVICE GROUP INC
0014093
HVAC EQ MAINT-JAN-MAR
0.00
1,319.00
1.9100
115902
03/24/16 TRANE
TRANS SERVICE GROUP INC
0015333
HVAC SVCS -OCT -DEC
0.00
1,047.00
10100
115902
03/24/16 TRANE
TRANE SERVICE GROUP INC
0015333
HVAC SVCS -JAN -MAR
0.00
1,047.00
10100
115902
03/24/16 TRANE
TRANS SERVICE GROUP INC
0014093
MEMO CREDIT -COMM SVCS
0.00
-63.77
TOTAL
CHECK
0.00
6,761.23
10100
115903
03/24/16 USPSBULK
UNITED STATES POSTAL SEA
0014095
BULK MAIL A/C -#3339
0.00
17,500.00
10100
115904
03/24/16 VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
3/25/16 -LOAN DEDUCTIO
0.00
3,541.37
10100
115904
03/24/16 VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
3/25/16-P/R DEDUCTION
0.00
5,642.74
TOTAL
CHECK
0.00
9,184.11
10100
115905
03/24/16 VISIONIN
VISION TECHNOLOGY SOLUTI
0014070
MONTHLY HOSTING SVCS
0.00
180.00
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
1385538
WATER SVCS-DIST 38
0.00
3,824.68
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
0015340
WATER SVCS -PARKS
0.00
8,435.12
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
1395539
WATER SVCS-DIST 39
0.00
1,509.78
10100
115906
03/24/16 WVKATER
WALNUT VALLEY WATER DIST
1415541
WATER SVCS-DIST 41
0.00
1,039.26
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
0015333
WATER SVCS -DSC
0.00
277.26
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
1385538
WATER SVCS-DIST 38
0.00
389.02
10100
115906
03/24/16 WVWATER
WALNUT VALLEY WATER DIST
0014093
WATER SVCS -CITY HALL
0.00
419.1,4
TOTAL
CHECK
0.00
15,894.26
10100
115907
03/24/16 WAXIESAN
WAX1E SANITARY SUPPLY
0015340
SUPPLIES -PARKS
0.00
166.37
10100
115907
03/24/16 WAXIESAN
WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DBC
0.00
915.46
TOTAL
CHECK
0.00
1,081.83
10100
115908
03/24/16 WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE WATERING -FEB 16
0.00
349.50
10100
11590B
03/24/16 WESTCOAS
WEST COAST ARBORTSTS INC
1385538
TREE MAINT-DIST 38
0.00
563.85
10100
115908
03/24/16 WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE MAINT-JAN/FEB 16
0.00
22,839.20
TOTAL
CHECK
0.00
23,752.55
10100
115909
03/24/16 WRIGANGE
ANGELA WRIGHT
001
FACILITY REFUND -DBC
0.00
500.00
10100
115910
03/24/16 ZHUANGEL
ANGELA ZHU
001
RECREATION REFUND
0.00
304.00
10100
PP07/16
03/.24/16 PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-PEPRA
0.00
186.32
10100
PP07/16
03/24/16 PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-EE
0.00
223.84
10100
PP07/16
03/24/16 PERSRETI
PERS RETIREMENT
001
SURVIVOR BENEFIT
0.00
8.00
TOTAL
CHECK
0.00
418.16
10100
06 -PP 16
03/10/16 PAYROLL
PAYROLL TRANSFER
001
P/R TRANSFER-O6/PP 16
0.00
175,370.58
10100
06 -PP 16
03/10/16 PAYROLL
PAYROLL TRANSFER
112
P/R TRANSFER-06/PP 16
0.00
5,411.34
10100
06 -PP 16
03/10/16 PAYROLL
PAYROLL TRANSFER
113
P/R TRANSFER-06/PP 16
0.00
842.68
SUNGARD PENTAMATION INC
DATE: 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tTansact_ck_date between '2016031D 00:00:00.000' and 120160330 00:00:00.00D'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100
06 -PP
16
03/10/16
PAYROLL
PAYROLL
TRANSFER
10100
06 -PP
16
D3/10/16
PAYROLL
PAYROLL
TRANSFER
101DO
06 -PP
16
03/10/16
PAYROLL
PAYROLL
TRANSFER
10100
06 -PP
16
03/10/16
PAYROLL
PAYROLL
TRANSFER
TOTAL
CHECK
112
P/R
TRANSFER-07/PP
16
0.00
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
10100
07 -PP
16
03/24/16
PAYROLL
PAYROLL
TRANSFER
TOTAL
CHECK
FUND/DIVISION -----DESCRIPTION------ SALES TAX
115
P/R
TRANSFER-06/PP
16
0.00
138
P/R
TRANSFER--06/PP
16
0.00
139
P/R
TRANSFER-06/PP
16
0.00
141
P/R
TRANSFER-06/PP
16
0.00
0.00
001
P/R
TRANSFER-07/PP
16
0.00
112
P/R
TRANSFER-07/PP
16
0.00
113
P/R
TRANSFER-07/PP
16
0.00
115
P/R
TRANSFER-07/PP
16
0,00
138
P/R
TRANSFER -07/P?
16
0.00
139
P/R
TRANSFER--07/PP
16
0.00
141
P/R
TRANSFER-07/PP
16
0.00
0.00
10100 PP 06/16 03/10/16 PERSRETI PERS RETIREMENT FUND 001
10100 PP 06/16 03/10/16 PERSRETI PERS RETIREMENT FUND 001
10100 PP 06116 03/10/16 PERSRETI PERS RETIREMENT FUND 001
TOTAL CHECK
10100 PP 07/16 03/24/16 PERSRETI PERS RETIREMENT FUND 001
10100 PP 07/16 03/24/16 PERSRETI PERS RETIREMENT FUND 001
10100 PP 07/16 03/24/16 PERSRETI PERS RETIREMENT FUND 001
TOTAL CHECK
RETIRE CONTRIB-PEPRA
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
RETIRE CONTRIB-P$PRA
RETIRE CONTRIB-EE
SURVIVOR BENEFIT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE NUMBER: 15
ACCTPA21
AMOUNT
14,057.61
1,362.35
786.41
660.09
198,491.06
171,918.61
2,980.90
696.38
10,354.13
1,027.46
5B6.26
499.20
188,062.94
491.05
27,123.52
48.36
27,662.93
491.05
26,869.62
48.36
27,409.03
TOTAL CASH ACCOUNT 0.00 1,935,381.62
TOTAL FUND 0.00 1,935,381.62
SUNGARD PENTAMATION INC
DATE: 03/30/2016 CITY OF DIAMOND BAR
TIME: 11:33:12 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between 120160310 00:00:00.000' and '20160330 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 161 - BEVERAGE CTNR RECY GRT
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION--------
10100 115759 03/10/16 ULINEINC ULINE INC 1615516 PROMO ITEMS -RECYCLING
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
PAGE NUMBER: 16
ACCTPA21
SALES TAX
AMOUNT
0.00
162.69
0.00
162.69
0.00
162.69
0.00
1,935,549.31
Agenda # 6.5
Meeting Date: Apr. 5, 2016
CITY COUNCIL AGENDA REPORT
74"74'�-OR 11-
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
TITLE: Treasurer's Statement — February 016
RECOMMENDATION:
Approve the February 2016 Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
amfljg-,�c ttxj 'gyp
Dianna Honeywell, Financ irector
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF FEBRUARY 29, 2016
BEGINNING CASH BALANCE $30,533,460.94
CASH RECEIVED
Cash Receipts $2,047,813.04
Total Cash Received $2,047,813.04
$32,581,273.98
EXPENDITURES
Checks Written ($1,645,545.53)
Payroll & Pers Transfers (483,337.03)
Wire Transfers (1,992.70)
Returned Checks 0.00
Charge Card Fees & Other Adjustments (3,010.99)
Total Expenditures ($2,133,886.25)
CASH BALANCE AS OF: FEBRUARY 29, 2016 $30,447,387.73
TOTAL CASH BREAKDOWN
Active Funds
General Account
($252,028.58)
Payroll Account
$52,415.82
Change Fund
$1,400.00
Petty Cash Account
$500.00
Parking Account Minimum
$250.00
Cash With Fiscal Agent
$0.92
Amount Unamortized on Investments
$1,729.68
Total Active Funds
($195,732.16)
Investment Funds
Federal Credit Union
$248,000.00
Local Agency Investment Fund
$4,722,383.68
Federal Agency Callable
$12,278,815.17
Bank Negotiable CDs
$9,625,674.29
Municipal Bonds
$1,644,780.86
Wells Fargo Advantage Money Market Fund
$2,123,465.89
Total Investment Funds
$30,643,119.89
CASH BALANCE AS OF: FEBRUARY 29, 2016 $30,447,387.73
Average Yield to Maturity 1.208%
FY2015-16 Year -To -Date Interest Earnings $222,256.96
FY2015-16 Budgeted Annual Interest Earnings $332,800.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of February 29, 2016
INVESTMENTS
BOOK VALUE
PERCENT OF
PORTFOLIO
TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD
$248,000.00
0.81%
1,827
1,792
2.050
Local Agency Investment Fund
$4,722,383.68
15.41%
1
1
0.446
Federal Agency Issues - Callable
$12,278,815.17
40.07%
1,465
414
1.280
Negotiable CD's - Banks
$9,625,674.29
31.41%
1,633
1,109
1.549
Municipal Bonds
$1,644,780.86
5.37%
1,547
1,403
2.290
Wells Fargo Sweep Account
$2,123,465.89
6.93°%
1
1
0.010
Total Investments and Averages
$30,643,119.89
100.00%
1,198
604
1.208
TOTAL INTEREST EARNED
MONTH ENDING
February 29, 2016
$36,859.52
FISCAL YEAR-TO-DATE
2015-16
$222,256.96
I certify that this report accurately reflects all City pooled investments
Ja DeStefano and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
3/21/2016
Date
Page 1
Investments
City of Diamond Bar
Portfolio Management
Portfolio Summary
February 29, 2016
Par Market
Value Value
Federal Credit Union CD
248,000.00
Local Agency Investment Funds
4,722,383.68
Federal Agency Cal€able
12,295,000.00
Negotiable CD
9,626,000.00
Municipal Bonds
1,630,000.00
Wei Is Fargo Sweep Account
2,123,465.89
1,644,780.86
30,644,849.57
Investments
2,123,465.89
Total Earnings
February 29 Month Ending
Current Year
36,859.52
Average Daily Balance
31,017,999.91
Effective Rate of Return
1.50%
6M&tLt- fiMyAyC
EHoneywell, Finance Director
248,000.00
4,718,544.21
12, 292, 871.04
9,699,098.64
1,668, 000.20
2,123,465.89
30,749,979.98
Fiscal Year To Date
222,256.96
30,668,482.82
1.08%
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Book % of Days to YTMIC
Value Portfolio Term Maturity
248,000.00
0.81
1,827
4,722, 383.68
15.41
1
12,278,815.17
40.07
1,465
9,625,674.29
31.41
1,633
1,644,780.86
5.37
1,547
2,123,465.89
6.93
1
30,643,119.89 900.00% 1,198
1,792 2.050
1 0.446
414 1.280
1,109 1.549
4,403 2.290
1 0.010
604 1.208
Reporting period 02/0112016-0212912016
Portfolio POOL
AP
Run date: 0310912016 - 11:29
PM (PRF_PMi ) 7.3.0
Report Ver. 7.3.3b
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
February 29, 2016
Page 1
Report Ver. 7.3.35
Average
Purchase
Stated
Days to
YTM/C Maturity
CUSIP
Investment # Issuer Balance
Date
Par Value
Market Value
Bonk Value
Rate
Term Maturity
Date
Federal Credit Union
CD
CFCU2099
10144
Citadel Federal Credit Union
01/26/2016
248,000.00
248,000.00
248,000.00
2.050
1,827
1,792
2.050 01/26/2021
Subtotal and Average 248,000.00
248,000.00
248,000.00
248,000.00
1,827
1,792
2.050
Local Agency Investment Funds
LAIF
10028
Local Agency Investment Fund
4,722,383.68
4,718,544.21
4,722,383.68
0.446
1
1
0.446
Subtotal and Average 4,722,383.68
4,722,383.68
4,718,54431
4,722,383.68
1
1
0.446
Federal Agency Callable
3133EC7A6
10043
Federal Farm Credit Bank
12/1212012
1,000,000.00
998,105.00
999,643.89
0.820
1,825
651
0.840 12/1212017
3133EC734
10044
Federal Farm Credit Bank
12/13/2012
500,000.00
498,522.00
499,910.83
0.840
1,826
652
0.850 12/13/2017
3133ECMZ4
10051
Federal Farm Credit Bank
05/0112013
500,000.00
499,075.50
500,000.00
0.690
1,461
426
0.690 05/0112017
3133FCNY6
10056
Federal Farm Credit Bank
05/08/2013
500,000.00
500,038.00
499,890.69
0.950
1,826
798
0.960 05/08/2018
3133ECP40
10060
Federal Farm Credit Bank
05/09/2013
500,000,00
498,264.50
499,777.08
0.640
1,461
434
0.678 05109/2017
3133EFFC6
10129
Federal Farm Credit Bank
09/30/2015
500,000.00
500,009,50
500,000.00
1.530
1,461
1,308
1.530 09/30/2019
313382Y98
10057
Federal Home Loan Bank
05116/2013
500,000.00
497,744.00
500,000.00
1.000
1,826
806
1,000 05/16!2018
3133834Y4
10059
Federal Home Loan Bank
0512912013
500,000.00
500,005.00
500,000.00
1.040
1,826
819
1.040 05/29/2018
313379EE5
10083
Federal Home Loan Bank
06/19/2014
500,000.00
508,101.50
497,528.55
1.625
1,821
1,200
1.783 06/14/2019
313381 G82
10118
Federal Home Loan Bank
07/13/2015
250,000.00
249,446.75
247,642.86
1.385
1,620
1,388
1.643 12/1912019
313DA5X61
10122
Federal Home Loan Bank
07/29/2015
500,000.00
501,589.00
500,000.00
1.125
1,827
150
2.026 07/29/2020
313DA2MW3
10132
Federal Home Loan Bank
10/09/2015
500,000.00
501,452.50
502,646.23
1.250
1,399
344
1.895 08/08/2019
313OA6XG7
10137
Federal Home Loan Bank
12/28/2015
500,000.00
500,888.50
500,000.00
0.750
366
302
0.750 12/28/2016
3130A6WL7
10138
Federal Home Loan Bank
12/2912015
500,000.00
500,326.00
500,000.00
1.300
913
120
1.300 06/29/2018
3130A6JJ7
10139
Federal Home Loan Bank
01/0612016
500,000.00
499,713.00
498,056.77
0.810
652
49
1.061 10/19/2017
3130A72E4
10140
Federal Home Loan Bank
01/11/2016
500,000.00
500,107.50
499,957 75
0.500
171
121
0.526 06/30/2016
3134G3S50
10040
Federal Horne Loan Mtg Corp
10/26/2012
500,000.00
499,653.50
499,958.48
0.625
1,467
245
0.638 11101/2016
3134G7JQ5
10121
Federal Home Loan Mtg Corp
07/29/2015
500,000.00
500,657.00
500,000.00
1.000
1,461
59
1.000 07129/2019
3134G33E8
10124
Federal Home Loan Mtg Corp
09/02/2015
500,000.00
498,637.50
497,342.47
1.500
1,591
40
2.211 01110/2020
3134G7S77
10133
Federal Home Loan Mtg Corp
1012912015
500,000.00
500,079.00
500,000.00
1.125
1,827
59
2,015 1012912020
3134G45V6
10143
Federal Home Loan Mtg Corp
01/21/2016
500,000.00
499,005.50
499,516.41
1.250
1,236
101
1,280 06/1012019
3135GOTPO
10079
Federal National Mtg Assn
03/1912014
500,000.00
498,771.00
495,057.54
1.250
1,778
60
1.968 01130/2019
3136GOR37
10127
Federal National Mtg Assn
09/24/2015
245,000.00
245,027,69
243,898.29
1.500
1,583
54
2.107 01/24/2020
3136G02H3
10128
Federal National Mtg Assn
09/24/2015
300,000.00
300,009.60
299,208.44
1.350
1,321
67
1.838 05107/2019
3135GOSYO
10141
Federal National Wg Assn
01/20/2016
500,000.00
497,642.00
498,778.89
1.600
1,800
23
1.653 12124/2020
Subtotal and Average 13,335,824.11
12,295,000.00
12,292,871.04
12,278,815.17
1,465
414
1.280
Portfolio POOL
AP
Run Date0310912016 - 11 29
PM (PRF_PIv12) 7.3.0
Report Ver. 7.3.35
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
February 29, 2016
Page 2
CUSIP
Investment #
Average
Issuer Balance
Purchase
Date
Par Value
Market Value
Book Value
Stated
Mate
Days to
Term Maturity
YTMIC Maturity
Date
Negotiable CD
02006LNF6
10108
Ally Bank UT
0112912015
248,000.00
248,348.94
248,000.00
1.250
1,096
699
1,045 01/2912018
020080AV9
10130
ALMA Bank Astoria NY
10101/2015
249,000.00
252,166.78
249,000.00
1.700
1,460
1,308
1.701 09/30/2019
02587DMV7
10052
American Express Centurion Bk
05102/2013
248,000.00
248,787.15
2413,000.00
1.100
1,826
792
1.101 05!02!2018
02587CAWO
10098
Amer€can Express Centurion Bk
08121/2014
248,000.00
252,063.48
248,000.00
2.100
1,826
1,268
2.101 08/2112019
06740KH86
10091
Barclays Bank
0710212014
248,000.00
251,190.52
248,000.00
2.050
1,826
1,218
2.051 07/02/2019
05568P7A9
10081
BMW Bank
04/2512014
248,000.00
251,376.02
248,000.00
1.900
1,826
1,150
1.901 04/25/2019
140420PC8
10100
Capital One Bank
09/1712014
248,000.00
249,142.29
248,000.00
1.550
1,461
930
1.551 09/1712018
14042E4P2
10120
Capital One Bank
07115/2015
248,000.00
251,353,70
248,00400
2.300
1,827
1,597
2.303 07/15/2020
20033ALQ7
10117
Comenity Capital Bank
07/14/2015
248,000.00
251,372.55
248,000.00
2.350
1,826
1,595
2.355 07/1312020
20451PBV7
10066
Compass Bank
08/0712013
248,000.00
251,549.13
248,000.00
1.750
1,826
889
1.751 08/07/2018
23204HBHO
10089
Customers Bank
06130/2014
248,00400
248,376.96
247,674.29
0.950
1,085
475
0.764 06/19/2017
254671653
10075
Discover Bank
02120/2014
248,000.00
250,560.10
248,00400
1.850
1,826
1,086
1.851 02120/2019
29266NGB4
10107
EnerBank USA
01/29/2015
248,000.00
251,235.16
248,000.00
1.400
1,461
1,064
0,000 01/29/2019
29976DZD5
10119
Everbank/JacksonviIle FL
0711412015
248,000.00
251,382.22
248,000.00
2.000
1,827
1,596
2.002 07114/2020
33767AVK4
10146
First Bank Puerto Rico
02112/2016
248,000.00
248,690.18
248,000.00
1.850
1,827
1,809
1.8-52 02/12/2021
34387ABA6
10102
Flushing Savings Bank
12110/2014
248,000.00
249,586.70
248,000,00
1.800
1,461
1,014
1.800 12110/2018
3208213CY3
10078
First Merchants Bark
03121/2014
248,000.00
249,074.83
246,000.00
1.000
1,280
569
1.002 09121/2017
308863AH2
10147
FARMERS&MERCH SAVINGS BK
02129/2016
248,000.00
248,000.00
248,000.00
1.550
1,824
1,B23
1.550 02126/2021
32114LAF6
10093
First National Bank
07116/2014
248,000.00
248,318.43
248,000.00
0.800
916
322
0.803 01/17/2017
3616OWK57
10026
GE Capital Financial Inc.
0510412012
246,000.00
250,131.81
248,000.00
1.750
1,826
429
1.751 05/0412017
36160KZK4
10073
GE Capital Retail Bank
01/31/2014
248,000.00
251,549.38
248,000.00
1.900
1,826
1,066
1.901 01/3112019
38148J6M8
10142
Goldman Sachs Bank
01/2712016
24B4O00,00
251,679,08
248,000.00
2.100
1,827
1,793
2.102 01/27/2021
06251AK25
10131
Bank of Hapoalim NY
10109/2015
245,000.00
248,541.97
245,000.00
2.000
1,827
1,683
2.002 10109!2020
40434ASZ3
10112
HSBC Bank USA
03/30/2015
248,000,00
247,553.10
248,000.00
1.250
1;827
1,490
2.223 03/30/2020
45383UPJ8
10077
Independent Bank CD
0311412014
248,000.00
249,685.99
24B4O00.00
0.900
1,280
562
0.902 09/1412017
856284X58
10094
State Bank of India
07/2212014
248,000.00
251,110.66
248,000.00
2.000
1,826
1,238
2.001 07/2212019
464209BR5
10054
Isabella Bank & Trust Company
05/30/2013
248,000.00
246,498.61
248,000.00
1.000
1,825
820
0.900 05130/2018
48125TU86
10110
JP Morgan Chase
0210612015
500,000.00
500,869.00
500000.00
1.000
1,461
1,072
1.856 02/06/2019
51210SITY6
10061
Lakeside Bank
05117/2013
248,000.00
247,535.00
248,000.00
0.750
1,461
442
0.750 05/1712017
538036CF9
10145
LIVE OAK BANKING COMPANY
02110/2016
248,000.00
249,765.51
248,000.00
1.500
1,461
1,441
1.501 02/10/2020
58403BK62
10080
Medallion Bank
03/28/2014
248,000.00
248,138.88
248,000.00
1.250
1,461
757
1.254 03/2812018
59013JJB6
10126
Merrick Bank
09/2112015
248,00400
251,680.07
248,000.00
1.850
1,827
1,665
0.000 09121/2020
686184TK8
10055
Oriental Bank & Trust
05/1672013
246,000.00
248,021.82
248,000.00
0.650
1,096
76
0.651 05/16/2016
70153RHEI
10076
Parkway Bank &Trust
03/1912614
248,000.00
248,991.75
248,000.00
1.650
1,826
1,113
1.651 03119/2019
71270QLS3
10105
People's United Bank
01/2812015
248,000.00
251,912.20
248,000.00
1.750
1,826
1,428
1.751 01128/2020
795450SF3
10097
Sallie Mae Bank
08/06/2014
248,000.00
251,457.37
248,000.00
2.050
1,826
1,253
2.051 08/06/2019
Portfolio POOL
AP
Run Date: 03/09120/6 -11:29
PM (PRP_PM2) 7.3.0
City of Diamond Bar
Run Date: 03109/2016 - 11:29
Total and Average 31,017,999.91 30,644,849.57 30,749,979.98 30,643,119.89 1,198 604 1.208
Portfolio POOL
AP
PM (ARF PM2) 7,3,0
Portfolio Management
page 3
Portfolio Details - Investments
February 29, 2016
Average
Purchase
Stated
Days to
YTM/C Maturity
CUSIP
Investment # Issuer
Balance
Date Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Negotiable CD
981571 BD3
10113
World's Foremost Bank
05/13/2015 200,000.00
200,862,20
200,000.00
2.000
1,827
1,534
2.002 05113/2020
94768N,IU9
10088
Webster Bank
07/02/2014 248,000.00
251,119.10
248,000.00
1.900
1,826
1,218
1.901 07/02/2019
Subtotal and Average
9,497,388.82
9,626,000.00
9,699,098.64
9,625,674.29
1,633
1,109
1.549
Municipal Bonds
169849KY7
10125
Coachella Valley School Dist
09/15/2015 880,000.00
904,455.20
887,968.11
2.885
1,782
1,614
2.665 08/0112020
283309KN1
10134
EI Monte School District
11106/2015 750,000.00
763,545.00
756,812.75
2.148
1,272
1,156
1.850 05/0112019
Subtotal and Average
1,644,945.29
1,630,000.00
1,668,000.20
1,644,780.86
1,547
1,403
2.290
Wells Fargo Sweep Account
SWEEP
10036
Wells Fargo
07/0112012 2,123,465.89
2,123,465.89
2,123,465.89
0.010
1
1
0.010
Subtotal and Average
1,569,458.01
2,123,465.89
2,123,465.89
2,123,465.89
1
1
0,010
Run Date: 03109/2016 - 11:29
Total and Average 31,017,999.91 30,644,849.57 30,749,979.98 30,643,119.89 1,198 604 1.208
Portfolio POOL
AP
PM (ARF PM2) 7,3,0
CITY COUNCIL
r98g
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma tRb
TITLE: Approval of FY 2016-17 City Counit Goals & Objectives
RECOMMENDATION:
Approve.
FISCAL IMPACT:
None.
Agenda # 6.6
Meeting Date: April 5 2016
AGENDA REPORT
BACKGROUND / DISCUSSION:
Each year, concurrent with the review and adoption of the municipal budget, the City Council develops its
Goals & Objectives. These items reflect the projects, challenges, and legislative matters deemed by the
Council to be among the most important of the fiscal year and beyond.
At the March 151 and 22°d, 2016 study sessions, the City Council -reviewed the proposed 2015-16 Goals &
Objectives, debated each item, recommended adjustments, and directed staff to bring an updated list forward
for approval. The recommended list identifies eight primary goals, as follows:
1. Develop and implement responsible fiscal policy that ensures long-term financial sustainability.
2. Pursue transportation infrastructure improvements that mitigate traffic congestion in Diamond Bar.
3. Implement a long-term economic development policy strategy that attracts and retains quality small
businesses and national/regional credit tenants.
4. Maintain a safe, sustainable and healthy community.
5. Provide an open, efficient and responsive local government.
6. Provide and maintain high quality public facilities, infrastructure, and equipment.
7. Provide high quality community and recreation programs and services that meet the needs of the
diverse Diamond Bar community.
8. Develop and maintain a professional and effective workforce to serve the public.
Each goal is followed by a series of specific objectives/tasks meant to further the ultimate accomplishment of
the goal.
Staff recommendgthe)City Council approve the Goals & Objectives as presented.
Ryan Mc[ba`ti, Deputy City Manager
Attachment: FY 2016-17 City Council Goals & Objectives
City Council Goals & Objectives FY 2016-17
1. Develop and implement responsible fiscal policy that ensures long-term financial sustainability.
1.1 Secure additional long-term General Fund revenues by enhancing and diversifying the City's sales tax base.
1.2 Develop and consider options to increase the City's Transient Occupancy Tax (TOT or "hotel room tax") rate.
1.3 Prepare a long-term fiscal sustainability report with strategies to meet future community needs and
associated maintenance, renovation, and improvement costs.
1.4 Conduct a City-wide User Fee Study to determine full cost recovery levels of all City services.
1.5 Identify subsidized programs and consider policy options to eliminate or reduce subsidies.
1.6 Prepare a use analysis for the Diamond Bar Center to determine historical trends and identify revenue -
generating opportunities, including actively marketing the facility to the business community for weekday
conference use.
1.7 Return maintenance responsibilities to the five homeowner's associations in Lighting & Landscape
Assessment District (LLAD) #41.
2. Pursue transportation infrastructure improvements that mitigate traffic congestion in Diamond Bar.
2.1 In cooperation with the City's project partners, complete the 57/60 Confluence Project.
2.1.1 Complete construction of the westbound SR -60 on-ramp from Grand Avenue (Phase One).
2.1.2 Commence construction of the westbound SR -60 off -ramp and auxiliary lane to Grand Avenue
(Phase Two).
2.1.3 Complete design of local improvements at Grand/Golden Springs and Diamond Bar Golf Course
frontage and prepare for construction (Phase Three).
2.1.4 Secure Construction funding for the 57/60 freeway mainline improvements, bypass connectors, and
Grand Avenue bridge widening project (Phase Four).
2.2 In cooperation with the City's project partners, secure funding and complete the 57/60 "big fix" project,
which includes missing connectors and carpool lanes.
2.1.1 Complete a feasibility study to determine the preferred and most effective options.
2.1.2 Continue federal advocacy efforts necessary to secure funding.
2.3 In cooperation with the City's project partners; complete the Lemon Avenue on/off ramp project.
2.3.1 Commence construction 1" Qtr. FY 2016-17.
2.4 Advocate for transportation solutions that are equitable in distribution of goods movement traffic and
maintain opposition to SCAG's proposed east/west freight corridor in the San Jose Creek Wash.
2.5 Optimize traffic flow on the City's arterial streets (Grand Ave., Diamond Bar Blvd., and Golden Springs Dr.),
2.5.1 Implement the adaptive traffic control system.
3. Implement a long-term economic development policy strategy that attracts and retains quality small
businesses and national/regional credit tenants.
3.1 In cooperation with the property owners, redevelop the K -mart site to include new retail and restaurant
options.
3,2 Pursue a well-qualified developer and begin construction on a hotel project at the former Honda property
and/or Brea Canyon Road trailer/storage site.
3.3 In cooperation with the Regional Chamber of Commerce — San Gabriel Valley, establish an annual Diamond
Bar Restaurant Week to promote local businesses.
3.4 Launch the Dining Diamond Bar media campaign to promote local restaurant options.
3.5 Continue the Mayor's monthly meetings with local business leaders.
4. Maintain a safe, sustainable and healthy community.
4.1 Create a community vision statement and strategic plan to guide future goals and objectives.
4.2 Complete a comprehensive update to the City's General Plan
4.2.1 Approve a contract with the consulting firm.
4.2.2 Form General Plan Advisory Committee and associated subcommittees.
4.2.3 Begin the public engagement process.
4.3 Encourage participation in Neighborhood/Business Watch groups and enhance communication to groups
already in place.
4.4 Maintain and enhance the City's emergency response readiness/preparedness through staff
training/exercises/simulations, policy development and public education.
4.5 Begin waste haulerfranchise review and negotiation process.
4.6 Update the City's ADA self-evaluation and transition plan.
4,7 Secure funding partners/sponsors to fund a "quiet zone' on the Metrolink train line at Lemon Avenue near
Walnut Elementary.
5. Provide an open, efficient and responsive local government.
5,1 Launch a redesigned City website that includes the latest technologies, streamlines the user experience,
enhances public engagement, communication and reporting opportunities, and expands access to public
information and documents.
5.2 Complete and launch a comprehensive update to the City's smartphone application.
5.3 Upon launch of the new website and smartphone application, conduct a marketing campaign to promote
the new website and application as the primary sources of City information and news.
5.4 Make a live stream of the DBty Government Access Channel available on the City's website.
5.5 Continue efforts to image and catalogue public records across departments.
5.6 Expand online permit and business license application portals.
5.7 Develop an updated e -government plan.
6. Provide and maintain high quality public facilities, infrastructure, and equipment.
6.1 Develop and consider options for a property -based assessment to fund parks and recreation and athletic
field capital improvement projects.
6.2 Complete annual fiscal year Capital Improvement Plan (CIP) projects on time and within budgets.
6.3 Develop plans to incorporate the streetscape features of the Grand Avenue Beautification project at other
arterial intersections and City entry points.
6.4 Complete a parks and facilities infrastructure inventory and maintenance schedule.
6.5 Review all current landscape maintenance contracts and update associated scope of work as necessary to
meet current needs and standards.
6.6 Develop a fleet management and replacement plan.
7. Provide high quality community and recreation programs and services that meet the needs of the diverse
Diamond Bar community.
8. Develop and maintain a professional and effective workforce to serve the public.
8.1 Conduct succession planning efforts to prepare for a transitioning workforce.
8.2 Implement new employee performance management system, including revised evaluation process, form
and training.
8.3 Expand employee training and leadership opportunities that result in improved customer service.
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
Agenda # 6.7 (a)
Meeting Date: April 5, 2016
AGENDA REPORT
TITLE: ADOPT RESOLUTION NO. 20 6 -XX ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY
OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT
NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2016-2017.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2015-2016, a total budget of $5,500 has been approved for the
assessment engineering services needed for District No. 38.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments upon
lands within the City. Funds must be provided to enable each District to continue their
operation during the 2016-2017 Fiscal Year. Of the City's three Districts, District 38
encompasses the whole City and is illustrated on Exhibit "A-1" Map.
As part of this assessment district update, the City must undergo a three-step process.
First, the City initiates the process by adopting resolutions ordering the City Engineer to
prepare and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY:
David - iu, Director of Public Works
Attachment: Exhibit "A-1" Map
Resolution No. 2016 -XX
pursuant to the
15 of the Streets
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS
IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND
ANY ASSESSMENT THEREON FOR FISCAL YEAR 2016-17
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500,
et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or substantial
changes in existing improvements in such a district and ordering the City Engineer to
prepare and file a report related to annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 38.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District No.
38 for Fiscal Year 2016-17.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2016.
Nancy A. Lyons, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
day of , 2016, by the
CITY COUNCIL
Agenda # 6.7 (b)
Meeting Date: April 5, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: ADOPT RESOLUTION NO. 20 6 -XX ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2016-2017.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2015-2016, a total budget of $5,500 has been approved for the
assessment engineering services needed for District No. 39.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments upon
lands within the City. Funds must be provided to enable each District to continue their
operation during the 2016-2017 Fiscal Year. Of the City's three Districts, District 39
encompasses a specific part of the City as illustrated on Exhibit "A-2" Map.
As part of this assessment district update, the City must undergo a three-step process.
First, the City initiates the process by adopting resolutions ordering the City Engineer to
prepare and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY -
David . Li , Director of Public Works
Attachment: Exhibit "A-2" Map
Resolution No. 2016 -XX
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY
OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2016-17.
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500,
et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or substantial
changes in existing improvements in such a district and ordering the City Engineer to
prepare and file a report related to annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District No.
39 for Fiscal Year 2016-17.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2016.
Nancy A. Lyons, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of
the City Council of the City of Diamond Bar held on the _ day of , 2016, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
FA
Agenda # 6.7 ( c
Meeting Date: April 5, 2016
CITY COUNCIL N AGENDA REPORT
1989
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man 0
TITLE: ADOPT RESOLUTION 2016- ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND
BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2016-2017.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2015-2016, a total budget of $5,500 has been approved for the
assessment engineering services needed for District No. 41.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments upon
lands within the City. Funds must be provided to enable each District to continue their
operation during the 2016-2017 Fiscal Year. Of the City's three Districts, District 41
encompasses the southwesterly part of the City as illustrated on Exhibit "A-3" Map.
As part of this assessment district update, the City must undergo a three-step process.
First, the City initiates the process by adopting resolutions ordering the City Engineer to
prepare and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY:
David G. LK, Director of Public Works
Attachment: Exhibit 'A -T Map
Resolution No. 2016 -XX
2
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY
OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2016-17
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 41 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500,
et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or substantial
changes in existing improvements in such a district and ordering the City Engineer to
prepare and file a report related to annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District No.
41 for Fiscal Year 2016-17.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2016.
Nancy A. Lyons, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at a regular meeting of
the City Council of the City of Diamond Bar held on the day of , 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAINED
ATTEST:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Tommye A. Cribbins, City Clerk
E
EXHIBIT 4A-3" ! aF 7 sHEEi
ASSESSMENT DIAGRAM
ASSESSMENT. DISTRICT N0. 41
FISCAL YEAR 2016-2017
FOR 7HE
CITY OF DIAMOND BAR
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CITY COUNCIL
Agenda # 6.8
Meeting Date: Apri[ 5 2016
AGENDA REPORT
TO: Honorable Mayor and Members f the City Council
VIA: James DeStefano, City Man
TITLE: AUTHORIZATION TO PURCHA E ONE (1) DECORATIVE TRAFFIC
SIGNAL POLE FROM SOUTH COAST LIGHTING & DESIGN IN THE
AMOUNT OF $7,764.07, FOR THE DIAMOND BAR BOULEVARD AND
BREA CANYON ROAD INTERSECTION ENHANCEMENT PROJECT
RECOMMENDATION:
Approve.
FISCAL IMPACT:
As part of the FY 2015-2016 Capital Improvement Program (CIP), $67,580.00 of Prop C
Funds, $248,730.00 of Traffic Mitigation Funds, $153,690.00 of Prop A Funds were
budgeted for the Diamond Bar Boulevard and Brea Canyon Road Intersection Enhancement
Project for a total allocation of $470,000.00.
On September 15, 2015, the City Council approved the purchase of five (5) decorative traffic
signal poles for the Diamond Bar Boulevard and Brea Canyon Road Intersection
Enhancement Project in the amount of $58,378.22. After further review of the vendor's
quote, it was revealed that the $58,378.22 was quoted for only four (4) poles. Therefore, in
an effort to advance project delivery and avoid order delays of the poles, staff is
recommending the purchase of the 5th pole from South Coast Lighting & Design in the
amount of $7,764.07.
Project funding will be allocated as follow:
Budget
Design
Approved Pole
Traffic Signal
Balance
Pole
Cost to Complete PS &E
Procurement 9/15/15
Procurement
$470,000
$3,180
$58,378.22
$7,764.07
$400,677.71
BACKGROUND/DISCUSSION:
The Willow Heights development (also known as Site D, TR 72295) was approved at the
December 17, 2013 City Council Meeting to allow the subdivision for the development of
182 dwelling units and a 2.5 net acre neighborhood public park by Lennar Homes. As part
of the Development Agreement dated May 30, 2012 between the City and Lennar, Lennar
was required to incorporate mitigations as part of the Environmental Impact Report (EIR)
dated July 18, 2013 which included traffic improvements and a public park dedication.
The required traffic mitigation improvements at the intersection of Diamond Bar Boulevard/
Brea Canyon Road include replacing three (3) traffic signal poles with decorative poles;
constructing new curb and gutter, color concrete sidewalks, two (2) decorative paver
crosswalks, and ADA compliant curb ramp at the southeast corner of the intersection;
widening and re -striping the northbound approach on Brea Canyon Road to provide a
second dedicated right turn lane; and restriping westbound approach on Diamond Bar
Boulevard to provide a second left turn lane. Currently, the construction of the intersection
widening including the new curb and gutter is underway at the Diamond Bar Boulevard/Brea
Canyon Road intersection. Three (3) decorative traffic signal poles were installed by Lennar
in March 2016. Additionally, the new traffic signal at Diamond Bar Boulevard and Cherrydale
Drive/Willow Heights Drive was installed and completed last July by Lennar and it is in full
operation.
As part of the FY 2015-2016 CIP, the City will replace the remaining five (5) traffic signal
poles with decorative poles, constructing three (3) ADA compliant curb ramps, two (2)
decorative paver crosswalks, and preparing updated traffic signal timing plans at Brea
Canyon Road and Diamond Bar Boulevard to complete the overall enhancements to the
intersection (See attached Exhibit "A" for City/Lennar Improvements). Our design has been
completed and the project is ready for advertising during the month of April 2016. To
minimize material availability delays and the need to ensure that the work is completed in a
timely manner during the construction phase, staff recommended that the City purchase
(lead time of about 14 to 16 weeks) the traffic signal poles directly from the manufacturer
and for the successful contractor to install after the public bidding process.
South Coast Lighting & Design (SCL) is the sole contracted manufacturer's representative
for Valmont Industries and King Luminaire in Southern California, specifically for Valmont's
decorative signal pole product and King Luminaries' decorative fixtures. Any bid by
distributor, contractor, or other to procure these custom Valmont or King products must be
priced and purchased through SCL as sole agent to the manufacturer. For this reason the
City was able to procure with Council's approval the decorative signal poles directly from
SCL as a sole source item.
In accordance with the City's Purchasing Ordinance, award for purchases from any single
vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $40,000
without prior approval from the City Council. Per the attached vendor quote, an expenditure
of $7,764.07 for one (1) decorative traffic signal pole is being requested for approval. With
this approval, a total authorized expenditure amount of $66,142.29 will be used towards the
purchase of five (5) decorative traffic signal poles.
2
PREPARED BY:
Christian Malpica, Associate Engineer
NA91 ArJl :1131Wiil
X;Z"' A�
David GLiu, P.E.
Director of Public Works
ATTACHMENT(S):
Joy—A IM UN=12_1N2113
dlFfMeM.M11[:1
FinanceDianna Honeywell
Director
Exhibit "A" — City/Lennar Improvements.
Vendor Quote, dated 3/24/16
�. i
56al by Lennar
%i V 1 _
40 1
NFL -
7N
; t 3�"� .. /
Quote # 888-4502A DIAMOND BAR-BREA CANYON DECO TRAF Date: 3/24/2016 Page 1
SOUTH COAST LIGHTING & DESIGN
www.southcoastlighting.com
232 Avenida Fabricante #109 949-276-8850 ph
San Clemente, CA 92672 949-276-8855 fx
quotes@southcoastitg.com
To: Public Works
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765
PH: (909)839-7040
Job/Project Name:
DIAMOND BAR-BREA CANYON DECO TRAF
DIAMOND BAR, CA
Remarks: CREDIT CARDS ARE ACCEPTED - VISA, MASTERCARD, AMEX
Qty Type Mfg
Description
Unit Price Extd.Price
QUOTING OUT PER PLANS & SPECS
ALL PRODUCT HAS BEEN REVIEWED &
APPROVED BY THE CITY OF
DAIMOND BAR
BELOW INCLUDES THE FOLLOWING
SPECIAL FLTD POLE
KING LED FIXTURE (APPROVED BY SCE)
DECO COMPONENTS
ANCHOR BOLTS
QUOTED OUT PER CT2010
DIAMOND BAR BLVD & BREA CYN RD
1 SCL
BCNHQ1735-FL4S-15TS(MOD)-15LMA-
K828-250WHPS-FPGV
$7,123.00 $7,123.00
1 VALM
FLTD TYPE 15TS(MOD)-15'LMA-BC-FPGV
1 KING
K828-HGSA-III-250(MOG)HPS-120(MT)-KPL21-PR
1 SOUT
RIPLEY 639OTF (LONG LIFE LED P/C)
1 SCL
DECO BASE T15TS(MOD) & COMPONENTS
1 SCL
SALES TAX 9%
$641.07 $641.07
1 SCL
MOD = 8.5" BASE OD, 7 GAUGE POLE
TOTAL:
$7,764.07
MFG Code TERMS
Lead Time
Prices firm for entry by: 30 Days Shipment by: PER QUOT Lead Time:
14-16 WEEKS
Page 1 of 2
iF t5tS1J-46VZA UTAMUNU t$AK-t$KtA GANYUN ULGU I KAI- Date: 3/24/2016 Pape 2
PLEASE SEND ORDERS TO: NEWORDER@SOUTHCOASTLIGHTING.COM
1. SOUTH COAST LIGHTING & DESIGN, INC (SCL) OR ITS MANUFACTURERS WILL NOT ASSUME RESPONSIBILITY IF YOU DO NOT VERIFY
YOUR WRITTEN REQUEST WITH THIS QUOTED BILL OF MATERIALS.
2. SALES TAX IS NOT INCLUDED UNLESS STATED ON QUOTE. IF SALES TAX IS TO BE ADDED ATTIME OF THE ORDER THEN A NEW QUOTE
WILL BE ISSUED. -
3. THIS QUOTATION IS SUBJECT TO MANUFACTURER'S TERMS AND CONDITIONS,
4. THIS QUOTATION IS MADE WITHOUT BENEFIT OF COMPLETE PLANS AND SPECIFICATIONS. IT IS YOUR RESPONSIBILITY TO INSURE THIS
QUOTE ACCURATELY REPRESENTS YOUR BILL OF MATERIAL. IF A SUBSTITUTION IS QUOTED, SCL WILL NOT GUARANTEE APPROVAL
UNLESS STATED ON THE QUOTE. THE QUOTE IS BASED ON PART NUMBERS.
5. ANY CHANGES WILL REQUIRE A NEW QUOTE, IF THE COMPLETE QUOTE IS NOT USED THEN A NEW QUOTE WILL BE NEEDED.
6. A SEPARATE P.O. MAY BE REQUIRED FOR EACH MANUFACTURER AT TIME OF THE ORDER. SOUTH COAST LIGHTING WILL COORDINATE
ALL DELIVERIES TO OCCUR WITHIN A 30 DAY TIME FRAME.
7. SOURCE INSPECTIONS OR OUT OF STATE INSPECTION CHARGES ARE NOT INCLUDED UNLESS SPECIFICALLY SPELLED OUT ON THIS
QUOTE. THESE CHARGES ARE THE RESPONSIBILITY OF OTHERS.
8. CAL -TRANS. PROJECTS WILL REQUIRE DESIGN YEAR, LUMINAIRE MAST ARM LENGTH, SIGNAL MAST ARM LENGTH., TENON LOCATIONS,
ETC., ETC., PRIOR TO ORDER. ORDERS CANNOT BE RELEASED WITHOUT THIS INFORMATION. 8.3 REQUIREMENTS ARE NOT INCLUDED
UNLESS STATED ON THIS QUOTE.
9. LAMPS, PHOTOCELLS, FUSES., SPARE PARTS, OR SPECIAL PRODUCT REQUIREMENTS ARE NOT INCLUDED UNLESS STATED ON QUOTE.
10. ANCHOR BOLTS RELEASED PRIORTO ORDER WILL HAVE FREIGHT ADDED TO INVOICE.
11. ACCEPTANCE OF ORDER IS CONTINGENT UPON CREDIT APPROVAL.
12. THE RESPONSIBILITY OF SETTING UP ANY AND ALL INSPECTIONS WITH THE CIN OF LA OR ANY OTHER CITIES REQUIRING
INSPECTIONS, IS UP TO THE ELECTRICAL OR GENERAL CONTRACTOR AND IS NOT THE RESPONSIBILITY OF SCL & MFG. IF THE
CONTRACTOR WOULD LIKE SCL TO HELP ARRANGE THESE INSPECTIONS, SCL WILL NEED A WRITTEN LETTER AUTHORIZING US TO DO SO.
ANY AND ALL COSTS ABOVE ANY ALLOWANCE GIVEN IN A QUOTE ARE THE RESPONSIBILITY OF THE CONTRACTOR.
13. FREIGHT ALLOWED QUOTES INCLUDE TWO HOURS OF OFFLOADING TIME. ADDITIONAL CHARGES AT $200 PER HOUR APPLY IF
DELIVERY OFFLOADING TIME EXCEEDS THE MAXIMUM TWO HOUR LIMIT.
Printed: 03/24/16 17:40:36 Per: MATT KELLER Email: mattk@southcoastlighting.com
CITY COUNCIL
Agenda # 6 - A
Meeting Date: 4/5/16
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
TITLE: APPROVAL OF AMENDMENT 5 TO CONTRACT WITH WEST COAST ARBORISTS
FOR CITY-WIDE TREE MAINTENANCE AND WATERING SERVICES IN THE CITY
OF DIAMOND BAR FOR THE 2016/17 FISCAL YEAR IN THE AMOUNT NOT TO
EXCEED $233,675.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Funds totaling $233,675 for this contract are included in the proposed 2016/17
fiscal year budget, $209,932 from the General Fund, $5,315 from LLAD #39, and $18,428 from LLAD
#41. Following is the breakdown of costs per service category:
Tree Maintenance - 5 year cycle
Area 5 — 2,509 trees
LLAD #41 Slopes (Trim trees over a 5 -year period)
Service Requests and As Needed Work
Emergency Call Out Services
Arborist Inspections
Tree Planting
Tree/Stump Removals/Replacements for
Sidewalk Repairs and Pro -Active Risk Management
Remove 3 and Replace 6 Stone Pines on
Morning Canyon Road
Annual Supply of Tree Stakes & Ties
Bee Hive Removals from City Trees
Remove Dead Alders/Eucs at Pathfinder Slope -- LLAD #41
(4 man crew -- $28,355 over a 5 -year period)
LLAD #39 Tree Trimming on Slopes
(4 man crew -- $26,575 over a 5 -year period)
Tree Watering
Total
$104,751
$12,754
$7,574
$3,200
$11,100
$11,733
$48,200
$3,966
$1,050
$525
$5,671
$5,315
$17,836
$233,675
BACKGROUND: On June 7, 2011, the City Council awarded a contract to West Coast Arborists for
city-wide tree maintenance services for the 2011/12 FY. The City Council approved amendment #4
on June 17, 2014 to extend the contract through June 30, 2016. Section 14 of the agreement
authorizes the City Council to extend the agreement if doing so is deemed to be in the best interest of
the City. Staff believes West Coast Arborists has done an excellent job maintaining the City's trees.
West Coast Arborists has agreed to a one-year contract extension with a 3.1% CPI increase in the
unit prices. The unit prices for the 2016/17 fiscal year are provided in Attachment A of Amendment
#5. This extension includes the quantity of trees necessary to accomplish the City's standard of a
five-year trimming cycle for all City trees. Please note that due to recent changes in the State of
California prevailing wages for tree trimming work, the increase for the 2017/18 FY could be as much
as 31.5% higher than the unit prices for the 2016/17 FY.
DISCUSSION: This contract includes a $5,550 increase in Arborist Inspections and a $24,100
increase in Tree/Stump Removals/Replacements for Sidewalk Repairs and Pro -Active Risk
Management. This increase is due to the accelerated program for sidewalk repairs requested by the
California Joint Powers Insurance Authority that has been implemented by the Public Works
Department. Twice as many sidewalks are scheduled to be repaired during the 2016/17 FY as
compared to the current FY. Trees have to be inspected by an arborist to determine if they have to be
removed in order to fix the sidewalk, and removed trees are then replaced. This program reduces the
City's liability from damaged sidewalks, and by removing offending trees, staff ensures that the new
sidewalks will remain in good condition for many years to come.
The Tree Maintenance Services contract includes the following services in Diamond Bar: tree -
trimming, tree planting, tree and stump removal, emergency work and watering of trees along the
major arterials not serviced by irrigation systems. The contract also provides for an automatic up -date
of the City's tree inventory as services are performed. Services are provided in the following areas of
the city: along the major boulevards, medians & parkways, residential neighborhoods, lighting and
landscape maintenance districts and City Parks. West Coast Arborists has successfully provided tree
maintenance services in Diamond Bar for 27 years.
Attachments:
Amendment #5 to Agreement dated April 5, 2016.
Unit Prices for the 2016/17 Fiscal Year dated April 5, 2016.
Letter from West Coast Arborists dated 3/13/16 seeking a one-year contract extension with a 3.1 %
CPI increase.
Tree Maintenance Services Agreement dated June 7, 2011,
PREPARZEQ,&REVIEWED BY:
Bob`Rose
Community Services Director
AMENDMENT#5
TO TREE MAINTENANCE SERVICES AGREEMENT
THIS CONTRACT AMENDMENT #5 is made this 5th day of April, 2016 by and between the CITY OF
DIAMOND BAR, a municipal corporation of the State of California ("CITY") and WEST COAST ARBORISTS,
INC, ("CONTRACTOR")
Recitals:
a. CONTRACTOR entered into a 1 -year AGREEMENT with CITY on June 7, 2011 ("the
AGREEMENT") to provide City-wide Tree Maintenance Services in the amount of $181,700 for
the term of July 1, 2011 — June 30, 2012 (the AGREEMENT).
b, Amendment 41 was approved on March 6, 2012 to add $30,000 to the AGREEMENT for a total
authorized amount not to exceed $211,700 for the 2011/12 FY.
C. Amendment #2 to was approved on June 19, 2012 in the amount of $215,685 for the term of
July 1, 2012 through June 30, 2013.
d. Amendment #3 was approved on June 4, 2013 in the amount of $201,300 for the term of July 1,
2013 through June 30, 2014.
e. Amendment #4 was approved on June 17, 2014 in the amount of $201,300 for the term of July
1, 2014 through June 30, 2016. Amendments 1, 2, 3 and 4 are collectively referred to herein as
the "Amendments".
f. Parties desire to amend the AGREEMENT and Amendments to extend the term for one year
from July 1, 2016 through June 30, 2017 in the amount not to exceed $233,675.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — The term of this Amendment 45 shall be from July 1, 2016, to June 30, 2017,
Section 2 — City shall pay Contractor for the furnishing of all material and services the total not to
exceed amount of $233,675 for the 2016/17 FY.
Except as specifically provided in this Amendment#5, the AGREEMENT and the Amendments shall in all
other respects remain in full force and effect. If there is a conflict between this Amendment #5 on the one hand
and the Agreement and the Amendments on the other, then this Amendment #5 shall control.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #5 TO AGREEMENT on the
date and year first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
of the State of California
Signed
Nancy A. Lyons
Title: Mayor
APPROVED TO FORM:
Attorney
WEST COAST ARBORISTS, INC.
Contractor
Signed
Title Patrick Mahoney, President
City Clerk
Attachment "Au Amendment #5
April 5, 2016
Proposed Price Schedule for Fiscal Year 2016-2017
Tree Maintenance Services provided by INCA, Inc.
Iteml Description Unit
1 Annual Tree Trimming Each
Current
Prices
$ 40.50
Proposed
Unit Prices
for FYI 6-17
$
41.75
2
Service Request Trimming 0-6" dsh
Each
$
40.50
$
41.75
3
Service Request Trimming 7-16" dsh
Each
$
75.15
$
77.50
4
Service Request Trimming 17-24" dsh
Each
$
81.15
$
83.65
5
Service Request Trimming 25-36" dsh
Each
$
192.50
$
198.45
6
Service Request Trimming over 37" dsh
Each
$
197.95
$
204.00
7
Coco Palm Trimming
Each
$
40.50
$
41.75
8
Fan Palm Trimming
Each
$
40.50
$
41.75
9
Date Palm Trimming
Each
$
139.80
$
144.10
10
Tree and Stump Removal under 36" dsh
Inch
$
16.70
$
1720
11
Tree and Stump Removal over 36" dsh
Inch
$
23.30
$
24.00
12
Stump Only Removal
Inch
$
5.80
$
6.00
13
Plant 15 gallon tree
Each
$
103.30
$
106.50
14
Plant 24" Box tree
Each
$
208.20
$
214.65
15
Plant 36" Box tree
Each
$
757.20
$
780.65
16
Crew Rental - 3 -man crew
Hourly
$
161.10
$
166.05
17
Crew Rental - 2 -man crew
Hourly
$
107.40
$
110.70
18
Crew Rental - 1 -man crew
Hourly
$
53.70
$
55:35
19
Emergency Crew Rental
Hourly
$
232.35
$
239.55
20
Watering
Day
$
349.50
$
360.30
21
GPS Tree Inventory
Per tree site
$
2.35
$
2.40
22
Slope Tree Pruning
Hourly
$
161.10
$
166.05
The proposed unit prices reflect an increase of 3.1% based on the Consumer Prices Index for the
Los Angeles -Orange -Riverside area.
Tree Care ProfessiwealsServi7zgCorrea;zuatitiesWlio CaredboutTrees www.WCAINC.com
March 13, 2016
City of Diamond Bar
ATTN. Bob Rose, Director of Community Services
21810 Copley Drive
Diamond Bar, CA 91765
RE: Tree Maintenance Services
Dear Mr. Rose,
With this fiscal year coming to a close, West Coast Arborists, Inc. would like to take a moment
to thank you and the City for another successful year. Together we have worked diligently to
ensure that our mutual goal of Improving the City's urban forest is being achieved each day.
The purpose of this letter is to express our interest in continuing with the agreement for an
additional year with an increase in cost. Over the course of the year, the cost of operating has
continued to increase particularly in labor, with the latest prevailing wage determination. For
this reason, we respectfully request a cost adjustment of 3.1% based on the Consumer Price
Index (CPI) for the Los Angeles -Orange -Riverside region. Attached for your review is our
proposed Schedule of Compensation for 2016-2017.
We appreciate your consideration in this matter. We look forward to continuing our successful
business relationship. Should you have any questions or require additional information, please
do not hesitate to call me at (800) 521-3714.
Sincerely,
Victor M. Gonzalez
Vice President, Marketing
MAINTENANCE SERVICES AGREEMENT FOR
TREE MAINTENANCE SERVICES
THIS AGREEMENT is made as of, �u E2 _ , 2011 by and between the City of Diamond
Bar, a municipal corporation ("City") and West Coast Arborists ("Contractor"),
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide
city-wide tree maintenance services.
B. Contractor represents that it is fully qualified to perform such services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials,
appliances, and equipment for and do the work for Tree Maintenance Services in the City of Diamond
Bar. The work to be performed shall be in accordance with the Request For Proposals (RFP) dated
April 28, 2011.
2. Incorporated Documents To Be Consi 6md domptementary. The RFP (Exhibit"A") is
incorporated herein by reference and made a part hereof with like force and effect as if set forth in full
herein. The RFP, CONTRACTOR'S Proposal dated May 18, 2011 (Exhibit "B"), together with this
written agreement, shall constitute the contract between the parties. Should it be ascertained that
any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this
Agreement shall control.
3. Term of Agreement. This Contract and unit prices shall take effect July 1, 2011, and
remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until .lune
30, 2012. This Agreement may be extended as set forth in Section 14.
4. Compensation. City shall pay to the Contractor for furnishing all material and doing the
prescribed work an amount not to exceed the grand total of one hundred eighty-one thousand,
seven hundred dollars ($181,700.00D in accordance with the unit rates set forth in the
Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference.
Payment will be made only after submission of proper invoices in the form specified by City.
Addresses.
City: James DeStefano, City Manager Contractor: West Coast Arborists, Inc.
City of Diamond Bar 2200 E. Via Burton Street
21825 Copley Drive Anaheim, CA 92806
Diamond Bar, CA 91765-4178
G. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control
over the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Contractor and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Contractor, then Contractor agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and
any appeals relating thereto.
C. Contractor shall fully comply with the workers' compensation law regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Contractor under this Agreement
any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
D. Contractor shall, at Contractor's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing requirements, including
but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and
California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from
any failure of Contractor to comply with the requirements in this Section 6. Additionally, the City shall
have tire right to offset against the amount of any fees due to Contractor under this Agreement for
any amount or penalty levied against the City for Contractor's failure to comply with this Section 6.
y. Standard of Performance. Contractor shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
8. 1ndemnif!cation. Contractor shall indemnify, defend with counsel approved by City,
and hold harmless City, its officers, officials, employees and volunteers from and against all liability,
loss, damage, expense, cost (including without, limitation reasonable attorneys fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's
negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to
comply with any of its obligations contained in this Agreement, except such loss or damage which is
caused by the sole active negligence.or willful misconduct of the City (meaning that Contractor shall
indemnify and defend City notwithstanding any alleged or actual passive negligence of City which
may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find
Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of
defense, including without limitation reasonable attorneys fees, expert fees and all other costs and
fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and
its officers, officials, employees and volunteers) with respect to clairns determined by a trier of fact to
have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and inclusive- as is
permitted by the law of the State of California and will survive termination of this Agreement.
9. insurance. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do business in
the State of California and approved by the City (1) a policy or policies of broad-form comprehensive
general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage
against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its
officers, employees, agents, and independent contractors in performance of services under this
Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive
liability insurance, with minimum combined single limits coverage of $500,000.00; (4) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insured on the policy(ies) as to comprehensive general liability, property damage, and
automotive liability. The policy(ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage
shall not be nom-renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty
(30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise
modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor
pursuant to the terms of this Agreement; shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by the City; and
shall be placed with a current A.M. Best's rating of no less that A VII
C. Contractor shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above, and (2)
insurance policy endorsements indicating compliance with all other minimum insurance requirements
above, not less than one (1) day prior to beginning of performance under this Agreement.
Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured
Endorsement", or a substantially similar form which the City has agreed in writing to accept.
D. All policies'required by this Agreement shall allow City, as additional insured, to
satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the
named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR
or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner
understands and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible
constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's
behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as
an additional insured under the policy, City may include such amounts as damages in any action
against Owner for breach of this Agreement in addition to any other damages incurred by City due to
T he breach.
10. GrLfMcnn�.eaiMv. Contractor in the course of its duties may have access to confidential
data of City, private- individuals, or ernployees of the City. Contractor covenants that all data,
3
documents, discussion, or other information developed or received by Contractor or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Contractor
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Contractor's prior written consent, use
the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Contractor in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Contractor may, however, make and retain such copies of said documents
and materials as Contractor may desire.
12. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the services to be performed by Contractor under
this Agreement, or which would conflict in any manner with the performance of its services hereunder.
Contractor further covenants that, in performance of this Agreement, no person having any such
interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any
interest which would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
13. Termination. This agreement may be terminated by the City, without cause, upon the
giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date
of termination specified in the notice. in the event of such termination, CONTRACTOR shall only be
paid for services rendered and expenses necessarily incurred prior to the effective date of
termination.
14. Extension Option. The City Council shall have the option to extend this Agreement up to
six (G) additional one (1) year periods, subject to the same terms and conditions contained herein, by
giving Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the
expiration of the initial term of this Agreement, or of any additional one (1) year extensions.
In the event the City Council exercises its option to extend the term of this Agreement for one or more
additional one year periods, the Contractor's unit prices shall be subject to adjustment at the
commencement of the extended term and annually thereafter ("the adjustment date") as follows:
Any increase in compensation will be negotiated between the City and the contractor, with the
limits being no increase to a maximum of the cost of living.
The increase, if any, will be calculated with reference to cost of living during the previous year.
If the increase is approved by the City Council, the increase will be calculated by adding [Ile
COuiraCtOl-'S monthly compensation, the amount, if any, obtained by multiplying the contractor's
compensation as of the adjustment dare by the percentage by which the Consumer Price
A
Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month
immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of
Labor Statistics of the United States Department of Labor, has increased over the CPI for the
month one year prior to the Index Month. If the Index is discontinued, the Director's office
shall, at its discretion, substitute for the Index such other similar index as it may deem
appropriate.
15. Personnel. Contractor represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Contractor reserves the right to determine the
assignment of its own employees to the performance of Contractor's services under this Agreement,
but City reserves the right, for good cause, to require Contractor to exclude any employee from
performing services on City's premises.
15. Prevailing Wage. Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to
pay not less than the general prevailing rate of per diem wages for work of a similar character in the
locality in which the public works is performed, and not less than the general prevailing rate of per
diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial
Relations of the State of California is required to and has determined such general prevailing rates of
per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City or Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are
available to any interested party on request. City also shall cause a copy of such determinations to
be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars
($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if
such laborer, workman or mechanic is paid less than the general prevailing rate of wages
hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor
under him.
17. Rion -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or
on behalf of Contractor state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
5
18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor
the performance of any of Contractor's obligations hereunder, without the prior written consent of City,
and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
19. Compliance with Paws. Contractor shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
20. bion -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Contractor, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
21. Mediation, Any dispute or controversy arising under this Agreement, or in connection
with any of the terms and conditions hereof, shall be referred by the parties hereto for irradiation. A
third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs
and expenses thereof shall be borne equally by the parties hereto. In the event the parties are
unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select
such a neutral, third party mediation serrce and the City Council's decision shall be final. The parties
agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that referral of any such
dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions
precedent to the institution of any action or proceeding, whether at law or in equity with respect to any
such dispute or controversy.
22. notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to fime, designate in writing pursuant to the
provisions of this section.
23. Governing Paw. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
24. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
sarne instrument.
25. Records and Audits. The Contractor shall maintain accounts and records, including
personnel, property and financial records, adequate to identify and account for all costs pertaining to
this Agreement and such other records as may be deemed necessary by the City to assure proper
accounting. These records will be made available for audit purposes to the City or any authorized
representative, and will be retained five years after final payments are issued and other pending
matters are closed.
26. Entire Aprreenientt. This Agreement, and any other documents incorporated herein by
specific_reierenco, represent the eni.ire and integrated agreement between Contractor and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City
will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
27, Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
"City"
ATTEST:
J
Tommye drib�`;ns, G�ty,Cierk
Approved as to for ;r
t
By.
ichael Jenkins, City "torney
TITLE
CITY OF MOND BAR
By:-
ve T4e�yor
State of California "CONTRACTOR'S" License No. 366764
CONTRACTOR'S Business Phone _(714) 991-1900
Emergency Phone (866) LIMB -DOWN OR (866)546-2369
at which CONTRACTOR can be reached at any time.
7
City of Diamond Bar
Community Services Department
Schedule of Compensation
In conformity with the terms and conditions of the Tree Maintenance Contract,
WEST COAST ARBORISTS, INC. hereby proposes to the City of Diamond Bar the
following schedule of compensation:
DESCRIPTION
Annual Tree Trimming
(Minimum 500 trees)
UNIT
on Area basis -- per tree
SERVICE REQUESTS — Work performed on an individual basis
FULL TRIM
10 Trees within '/z Mile Radius
0-6" dbh
per tree
7-16" dbh
per tree
17-24" dbh
per tree
25-36" dbh
per tree
37" dbh & over
per tree
QUANTITY DISCOUNT
10 Trees within '/z Mile Radius
per tree
50 Trees within '/z Mile Radius
per tree
100 Trees within'/ Mile Radius
per tree
PALM TREE TRIMMING
Coco palm, any size per tree
Washingtonia palm, any size per tree
Canary Island Date Palm, any size per tree
TREE REMOVAL
Tree and stump removal
Tree removals over 36" dbh
Stump only removal
PLANTING
15 gallon tree
24 inch box tree
36 inch box tree
TREE WATERING
per diameter inch
per diameter inch
per inch
par tree
per tree
per tree
per day
UNIT PRICE
$ 40.00
$ 40.00
$ 74.20
$ 30.10
$190.00
$195.40
$ 40.00
$ 40.00
$138.00
$ 16.50
$ 23.00
$ 5.75
$102.00
$ 205.50
$ 747.50
$ 345.00
City of Diamond Dar Tree Maintenance Services RFP — 4/28/11
City of Diamond Bar
Tree Maintenance Contract
Paye 2
CREW RENTAL
3 rnan crew with equipment per hour $159.00
2 man crew with equipment per hour $ 106.00
1 man crew with equipment per hour $ 53.00
EMERGENCY RESPONSE
3 -man crew with equipment
(Evening, weekend, or holiday call -out) per hour $ 229.35
TREE INVENTORY AND per tree site $ 1.00
SOFTWARE PACKAGE
GPS INVENTORY (Optional) per tree site $ 2.30
TREE INVENTORY UPDATES per tree site $ -0-
SLOPE TREE PRUNING 3 -Man Crew per hour $159.00
WEST COAST ARBORISTS, INC. 5/23111
Name of Company Date Submitted
It is intended that any other public agency (e.g., city, county district, public agency,
municipality, and other political subdivision or public corporation) shall have the
option to participate in any award made as a result of this solicitation at the same
prices. The City shall incur no financial responsibility In connection with any
purchase by another public agency. The public agency shall accept sole
responsibility for placing orders and making payments to the vendor.
1e
City of Diarnond Bar Tree Maintenance Seiv{ces RFP — 4/28111
CITY COUNCIL
Agenda #
Meeting Date:
fi_ln
April b, 2U1ti
AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City M
TITLE: APPROVAL OF PROFESSIO AL CONSULTING SERVICES CONTRACT
FOR DESIGN OF TWO ENTRY MONUMENT SIGNS AT DIAMOND BAR
BLVD./ TEMPLE AVENUE AND GOLDEN SPRINGS DRIVE/ CALBOURNE
DRIVE TO INTERGRATED CONSULTING GROUP (ICG) IN THE AMOUNT OF
$46,100.00, AND AUTHORIZE A CONTINGENCY AMOUNT OF $5,000.00 FOR
CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A
TOTAL AUTHORIZATION AMOUNT OF $51,100.00.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
In Fiscal Year 15/16, the CIP budget includes General Funds in the amount of $55,000.00 for
the development of two new entry monument signs.
BACKGROUND:
The goal of the project is to create a distinctive entry sign/monument for the north and West
entrances into the City. The entry sign will not only identify the City by name, but will also
express and reflect the community's early ranch days/ current -day character. The monument
design will include the hills, windmill, weathering steel panels and natural earth -tone palette —
enhancing the visual image of the Diamond Bar community and pay homage to its ranch
heritage.
As shown in Exhibit "A", the new monument sign design will include or compliment all of the
components on the recently installed entry monument sign at Grand Avenue/ Longview Drive.
City entry monument sign components will include stone veneer, ledge stone, precast walls,
decorative steel panels, letters, and accent lighting. The related improvements are to be made
within the existing median and parkway area and will include modifications and additions to
existing irrigation and landscape improvements.
DISCUSSION:
The development of these two new entry monument signs are in in line with the 2015-2016
City Council Goals and Objectives that call for the development of a city-wide branding plan
that incorporates standard design elements with a unifying theme that reflects the image of
Diamond Bar for the purpose of incorporating the features of the Grand Avenue Beautification
Project at other major arterial intersections and at City entry points.
A Request for Proposal (RFP) was sent out to four (4) consulting firms for landscape
architectural services to prepare plans; construction cost estimates, drawings & specifications;
and to provide all required services for two new entry monument signs and adjacent landscape
improvements at the Diamond Bar Blvd/ Temple Avenue and Golden Springs Drive/ Calbourne
Drive intersections.
Three (3) consulting firms submitted proposals and their fees are follows:
No.
Consulting Firm
Cost Based on Hourly Rates
1.
David Evans and Associates Inc.
$24,760
2.
Integrated Consulting Group (ICG)
$46,100
3.
David Volz Design (DVD)
$47,670
All three (3) proposals were reviewed and evaluated by a panel of three staff members using
a selection process that included the evaluation of the consulting firms' work methodology,
estimated project completion time, past experience, and cost.
Upon evaluation of the proposals by the selection committee, Integrated Consulting Group
(ICG) was deemed as the most qualified to meet or exceed the City's requirements and
expectations for various levels of qualification and cost as well as approaches and methodology
that best fits the City's needs.
ICG detailed scope of work will include the following tasks:
• Demolition plan
• Grading plan
• Structural calculations
• Irrigation plans
• Landscape plans
• Project specifications
• As -built review and plans
The project is tentatively scheduled to be completed by end of June.
2
PREPARED BY:
DATE PREPARED:
John Beshay, Associate Engineer March 29, 2016
REVIEWED
71� —
David . Li , Director of Public Works
Attachments:
Exhibit A- Entry Monument Sign of Grand Avenue/ Longview Drive
Exhibit B- Consulting Services Agreement
Exhibit C- Integrated Consulting Group, Inc. Proposal Scope of Work & Fee Schedule
Exhibit "A"
10'fi"
DESIGN FEATURES
a 'DIAMOND BAR" LETTERS TO BE B' HIGH,
DARK BRONZE FINISH. LETTERS TO BE
ATTACHED TO ACCENT BAR OF FS ET FROM
FACE OF WALL
D 9=m teG1989" LETTER5TOBE3JHIGH,
UPPER&LOWERCASE. DARKBRUSH
BRONZE FINISH, LETTERS TO BE OFFSET
FROM FACE OF WALL
c PRECAST SIGN WALL WITH LIGHT SANDBLAST DIAMOND
PATTERN ON FRONT AND BACK (TWO WALLS)
B PRECASTCOLUMN CAP
e CORTEN STEEL PANEL WITH LASER CUT OUTS OF
CITYINSPIRED"WINDMILL"IMAGES ATTACHE
CORTENPANELTOCOLUMN FACE WITH STAND-OFF
PWS. PANEL TO BE ILLUMINATED FROM BACKSIDE TO
HIGHLIGHT IMAGE. (TWO SIDES)
I DIMENSIONAL CUT, NATURAL STONE VENEER
TO FRAME CORTEN PANEL
9 NATURAL STONE VENEER. SELECTED STONE AND
STONEWORK TO RESEMBLE THE STONEWORK AT
h IN -GROUND UPLIGHTS, FRONT ONLY
1 (3) SEPARATE CORTEN STEEL PANELS SYMBOLIZING
DIAMOND BAR'S ROLLING HILLS. ATTACHEOPANELS
TO FACE OF WALL WITH STANDOFF PMS AND 1'GAP
BETWEEN EACH PANEL
Entry Monument Sign of Grand Avenue/ Longview Driv
Exhibit "N'
Side View
Front View
Parkway Column
Exhibit `B"
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of April 5, 2016, by and
between the City of Diamond Bar, a municipal corporation ("City") and Integrated
Consulting Group, Inc., ("Consultant').
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "C", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
David G. Liu, Director of Public Works and/or his designee shall be the person to
whom the Consultant will report for the performance of services hereunder. It is
understood that Consultant shall coordinate its services hereunder with the City's
Project Manager to the extent required by the City's Project Manager, and that all
performances required hereunder by Consultant shall be performed to the satisfaction
of the City's Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect April 5, 2016, and
shall continue unless earlier terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "C". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed Forty six thousand one hundred dollars and zero cents
($46,100.00) without the prior written consent of the City. The above not to exceed
amount shall include all costs, including, but not limited to, all clerical, administrative,
overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
1141965.1
Exhibit `B"
C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 30% of any invoice until all work is completed, which sum
shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board.
z
1141965.1
Exhibit `B"
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant's failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. Consultant shall indemnify, defend with counsel
approved by City, and hold harmless City, its officers, officials, employees and
volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost
(including without limitation reasonable attorneys' fees, expert fees and all other costs
and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker's Compensation acts and other employee
benefit acts with respect to Consultant's employees or Consultant's contractor's
employees arising out of Consultant's work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement,
regardless of City's passive negligence, but excepting such loss or damage which is
caused by the sole active negligence or willful misconduct of the City. Should City in its
sole discretion find Consultant's legal counsel unacceptable, then Consultant shall
reimburse the City its costs of defense, including without limitation reasonable attorneys'
fees, expert fees and all other costs and fees of litigation. The Consultant shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed
to extend to any third party indemnification rights of any kind.
(3) To the fullest extent permitted by law, Consultant agrees to indemnify and
hold Indemnitees entirely harmless from all liability arising out of any claim, loss, injury
to or death of persons or damage to property caused by the negligent professional act
or omission in the performance of professional services pursuant to this Agreement.
3
1141965.1
Exhibit `B"
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non -owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
4
1141965.1
Exhibit `B"
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
5
1141965.1
Exhibit `B"
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the "records") pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
13. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
15. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
6
1141965.1
Exhibit `B"
qualified to perform such services. Except as otherwise authorized by the City's Project
Manager, David G. Liu, Director of Public Works and/or his designee shall be the
person who primarily performs the work provided under this Agreement. Except as
provided in this Agreement, Consultant reserves the right to determine the assignment
of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right in its sole discretion to require Consultant to exclude any
employee from performing services on City's premises.
16. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
17. Prevailing Wage. Notice is hereby given that in accordance with the
provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the
Contractor is required to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public works is performed, and
not less than the general prevailing rate of per diem wages for holiday and overtime
work. In that regard, the Director of the Department of Industrial Relations of the State
of California is required to and has determined such general prevailing rates of per diem
wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California,
and are available to any interested party on request. City also shall cause a copy of
such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five
dollars ($25.00) for each laborer, workman or mechanic employed for each calendar
day or portion thereof, if such laborer, workman or mechanic is paid less than the
general prevailing rate of wages hereinbefore stipulated for any work done under this
Agreement, by him or by any subcontractor under him.
1141965.1
Exhibit "B"
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which
precludes the award of a contract for a public work on any public works project awarded
after April 1, 2015. This Agreement is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work within two hundred forty five (245) calendar
days from such date or as may otherwise be agreed to by and between the City's
Project Manager and the Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant's control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
21. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
22. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
24. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
s
1141965.1
Exhibit `B"
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
25. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
26. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
"CONSULTANT"
Integrated Consulting Group, Inc.
4195 Chino Hills Pkwy, Suite 222
Chino Hills, CA 91709
Attn.: Jeffrey F. Scott
Phone: (909)203-7995
E -Mail: iscott icq-inc.orq
"CITY"
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: David G. Liu, P.E.
Phone: (909)839-7040
E-mail: DLiu@DiamondBarCA.Gov
27. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
28. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
9
1141965.1
Exhibit `B"
IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant"
"City"
Integrated Consulting Group, Inc. CITY OF DIAMOND BAR
By:
Printed Name:
Title:
By:
Printed Name:
Title:
Approved as to form:
M
City Attorney
Bv:
Nancy A. Lyons, Mayor
ATTEST:
Tommye Cribbins, City Clerk
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
(1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
10
1141965.1
Exhibit "C"
T C G
Integrated Consulting Group
January 21, 2016
Mr. John Beshay, Associate Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Subject: Proposal for Two Monument Signs at Diamond Bar Blvd./Temple Ave.
and Golden Springs Drive/Calbourne Ave.
Dear Mr. Beshay:
ICG Inc. is pleased to present the following scope of services related to the Two Monument Signs at
Diamond Bar Blvd./Temple Ave. and Golden Springs Drive/Calbourne Ave. project. Each location will
have one median and two parkway signage. The following represents ICG's scope of work:
Task 1 — Project Kick Off and Council Meetings
ICG will attend one (1) kick off meeting with City staff which will establish the program and basis for
the overall design. ICG will obtain information in relation to the Two Monument Signs at Diamond
Bar Blvd./Temple Ave. and Golden Springs Drive/Calbourne Ave.. project. TGC will also attend two
(2) council meetings to present the monument signs.
Task 2 — Research
PBLA will conduct record research with the City of Diamond Bar and the County of Los Angeles for
existing improvements and mapping on and adjacent to the site. They will compile relevant data
and input for a basis of design.
Task 3 — Utility Look Up
PBLA will conduct record utility look up research with the City of Diamond Bar and the County of Los
Angeles for existing utilities on and adjacent to the site. They will compile relevant data and input
for a basis of design.
Task4 — Field Topography
PBLA will provide Field Topography at,a scale of 1" = 40' with 1 ft. contours, spot elevations, and all
visible man made features. PBLA will perform a detailed topo of physical join points for horizontal
and vertical control.
Task 5 — Demolition Plan
ICG will provide a 1"=20' demolition plan depicting the removals and items to remain protected in
place. Existing site features for removal might include, but are not limited to:
• Concrete paving
• Soil removal
• Irrigation
• Landscape material
4't95 Chino Hills Pkwy, Suite 222 Chino Hills, California 91709
Ph. ( 9 0 9 ) 203-9993
I C G
Integrated Consulting group
Task 6 - Grading Plan
PBLA will prepare a grading plan including pad grades and limits; all slopes, rates of grades, high
and low points; all existing and proposed contours. Earthwork quantities are also included.
Task 7 - Construction Plan / Details
This plan shall designate the final placement of proposed site features. References to construction
details and paving types shall be depicted as well as dimensioning as needed to relay the intention
of the design and enable the selected contractor to construct the project.
Task 8 — Structural Calculations
ISE will provide structural engineering design and construction support services. The structural
design service will include the creation of structural construction drawings and supporting
calculations for the project described above. The construction support services will include the
response to all RFI's and client/contractor clarifications.
Task 9 — Electrical Plans
JCA will perform the following services:
• Design new metered power pedestals to meet minimum owner's standards electrical
requirements.
• Process all required paperwork with local utility company planner, dry utility planner service
requirements for new point of connection.
• Design of power distribution from pedestal to new sub -panel and each new light fixture
including electrical controls.
• Design of up lighting for two median signs.
• Design of up lighting for four parkway signs.
• Provide book specifications, as required.
• Provide Outdoor Title 24 calculations to meet current codes for sign illumination, as required.
• Provide revisions necessary as a part of Building Department review; submit construction
documents for bid issue and construction.
• Respond to requests for information and prepare any addenda as necessary.
• Review all shop drawings related to the electrical work for compliance with the construction
documents.
• Final site visit review and final electrical punch off list, as required.
Task 10 — Irrigation Plans
The irrigation plan will identify the point of connection and meter location, irrigation equipment
location and type (backflow preventer, controller, gate valves, remote control valves, main line,
lateral lines, sleeves, and irrigation heads), irrigation equipment legend, and construction notes.
The irrigation system will be designed with different types of water efficient zones from the leading
irrigation manufacturers.
Task 11 — Landscape Plans
The planting plan shall indicate location of proposed trees, shrubs, ground cover and turf. A planting
legend will denote symbols, botanical and common names, size, quantities, and remarks. Planting
notes and details shall also be included as necessary.
4 1 9 5 Chino Il: ills P k. t% . Suite 2 2 2 Chino Hills., California 9 1 7 0 9
Ph. ( 9 0 9 ) 202-7995
I C G
Integrated Consulting C rqup
Task 12 - Specifications
Technical specifications shall be prepared in the desired format. These specifications will be
provided in a "boiler plate" format and ICG shall modify the document accordingly. A complete bid
list of quantities shall be provided indicating item descriptions, unit costs and totals.
Task 13 — Preliminary Opinion of Probable Costs
ICG will prepare a construction cost estimate including a minimum of a 10% contingency for
budgetary purposes, The estimate will include all proposed items, units, unit costs, quantities and
overallproject costs as it relates to the monument signs.
Task 14 — As Builts Review
ICG shall review any as-builts prepared by the contractor following the completion of the project
pending any field revisions which are installed. ICG shall modify the sheets to depict these revisions.
Task 15 — Color Board for City Council Meetings — (Optional)
ICG will prepare a 24 x 36 color board for each monument sign location. The color board will consist of a
plan view image and locations as well as a color elevation image of the monument signage.
Excluded services:
• Geotechnical Reports
• Construction Administration
• Construction Management
• Reproduction Cost (cost plus 10%)
ICG proposes to complete the project tasks listed above Not including optional Task 15 for
a fixed fee of $46,100. Including Optional Task 15 would be an additional $5,000 for a
fixed fee of $51,100. ICG is additionally available to provide an expanded scope of services as the
project progresses or the need arises. If you have any questions or require additional information,
please feel free to contact myself at your earliest convenience.
Kin Regards,
Ie rey Scott, ASLA
President of ICG, Inc.
The City of Diamond Bar acknowledges and agrees to the conceptual design services proposed by
ICG, as listed above, and hereby enters into contract with ICG by signing below.
Date
John Beshay
For
The City of Diamond Bar
4195. Chino hills PkwN. Suite 222 Chino 11 ,ills. California 91709
Ph. (909) 203-7995
CITY COUNCIL
Agenda # 7 , 1
Meeting Date: April 5, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City M a r
TITLE: ADOPTION OF RESOLUTION 016 -XX ASSESSING A NUISANCE
ABATEMENT LIEN/SPECIAL ASSESSMENT AGAINST 1162 CHISOLM
TRAIL DRIVE.
RECOMMENDATION:
Receive staff report, open public hearing, receive public comment, close the public
hearing, and adopt Resolution No. 2016 -XX.
FINANCIAL IMPACT:
The City has incurred nuisance abatement and administrative costs in the amount of
$8,291.92. Recordation of a lien/special assessment with the County Assessor's Office
will enable the City to fully recover these costs.
BACKGROUND:
The City's Neighborhood Improvement Division works both proactively responsively to
enforce the Municipal Code and ensure that property maintenance standards remain
high.
City documentation of property maintenance violations at the subject property began on
March 20, 2014. Staff later learned that the property owner had vacated the property to
seek medical treatment outside of the country, and placed their adult son, Saikat Sen, in
charge of the property's maintenance. Mr. Sen was initially responsive to the City's
requests to maintain the weeds and overgrowth, and to remove an inoperative vehicle.
Over time, Mr. Sen became less responsive to City Courtesy Notices, and the City
began to issue administrative citations. Then, on March 13, 2015, the Community
Development Director declared the property a public nuisance, issued a 10 -day Notice
and Order to Abate. Mr. Sen voluntarily complied with this first Notice and Order.
However, the pattern of neglect eventually resumed, and Mr. Sen stopped responding
to subsequent communications from City staff and the City Prosecutor.
The Community Development Director issued a second Notice and Order to Abate on
October 15, 2015. As before, the notice was sent to the property owner via US Mail and
physically posted on the property, indicating that if the violations were not abated within
the 10 -day period, the City would complete the work with all related costs of work
assessed against the property. The property owner failed to comply or respond to the
second Notice of Abatement.
On November 3, 2015, the City obtained an Abatement Warrant (Warrant No. 757 from
the Los Angeles Superior Court, East Judicial District/Pomona Branch), enabling the
City or its agent to perform nuisance abatement at the property. City staff and
contractors entered the property on November 5, 2015 to perform the work authorized
by the Superior Court, which included removal of all weeds, dead/dying/overgrown trees
and vegetation from the front and rear yards. On November 12, 2015, the City filed a
Return on Abatement Warrant to record the City's abatement of the nuisance.
On March 17, 2016, the City issued a written notice to the property owner that the City
Council would hold a public hearing at the regularly scheduled April 5, 2016 City Council
meeting to consider placing a lien/special assessment in the amount of $8,291.92 to
recover full abatement costs that are itemized in the attached Cost Report (Attachment
2) and summarized below to include:
• Abatement labor costs for Emerald Landscaping Services totaling $1,119.00.
Staff time of 41 hours, as itemized in the Cost Report totaling $1,874.71.
• City Prosecutor costs totaling $5,298.21.
The hearing before the City Council provides the property owner or their representative
the opportunity to present written or oral protests or objections. Pursuant to
Government Code Section 38773.5(c), "the property may be sold after three years by
the tax collector for unpaid delinquent assessments." Notice of the public hearing was
posted on the property and sent to the owner via US Mail, certified return receipt
requested. The notice was returned to sender on March 21, 2016. On March 24, 2016,
City staff also sent the notice of public hearing to Saikat Sen via email. All attempts to
contact persons affiliated with the property were met without response. Notice of the
hearing did not require advertisement in local newspapers as the Report of Abatement
Costs and Notice of Public Hearing posted on the property and mailed to the owner on
record fully satisfy the notification requirements set forth under Section 22.34.070 of the
Diamond Bar Municipal Code.
Staff continues to monitor the subject property, and although the overall condition of the
rear yard and rear slope is not as poor as it was prior to the abatement performed last
November, weeds and general overgrowth in the front yard are at the point where the
City will to perform a follow-up abatement will likely commence in April of this year,
unless the property owner's agents voluntarily remove the overgrown vegetation.
Nuisance Abatement Lien/Special Assessment 11162 Chisolm Trail Drive Page 2
Pursuant to Diamond Bar Municipal Code Section 22.34.070 and Government Code
Section 38773.5, the City Council has the authority to assess a lien/special assessment
on property where the City incurred costs to abate a public nuisance. Staff
recommends that the City Council consider this report, open the public hearing, receive
public comment, close the public hearing and consider adoption of the Resolution and
Cost Report for recovery of nuisance abatement costs in the amount of $8,291.92.
Upon approval, the appropriate documentation will be certified and filed with the County
of Los Angeles as required.
Prepared by:
Amy -K eimeier
Planning Intern
Attachments:
Reviewed by:
Greg Gubman, AICP
Community Development Director
1. City Council Resolution No. 2016 -XX.
2. Notice of City Council Hearing and Report of Abatement Costs dated March 17, 2016.
3. Los Angeles County Superior Court Abatement Warrant dated November 3, 2015.
4. Emerald Landscaping Services Invoice dated February 23, 2016.
5. Notice and Order to Abate a Public Nuisance dated March 13, 2015 and October 15, 2015.
6. Photographs dated November 5, 2014 through November 6, 2015, and March 28, 2016.
7. Diamond Bar Municipal Code Section 22.34.070.
Nuisance Abatement Lien/Special Assessment 11162 Chisolm Trail Drive Page 3
Attachment 1
RESOLUTION NO. 2016 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR CONFIRMING A COST REPORT FOR
NUISANCE ABATEMENT COSTS CONCERNING
1162 CHISOLM TRAIL DRIVE, DIAMOND BAR, CA
[APN: 8717-028-020] AND ESTABLISHING A SPECIAL
ASSESSMENT AND LIEN THEREOF
WHEREAS, the Diamond Bar Community Development Department (hereafter
the "Department'), pursuant to the procedures set forth in Section 22.34.070 of the
Diamond Bar Municipal Code (hereafter, "Code"), caused the abatement of public
nuisance conditions at 1162 Chisolm Trail Drive, Diamond Bar, CA 91765 (hereafter the
"Subject Property") on November 5, 2015 with an Abatement Warrant from the Los
Angeles Superior Court [Warrant No. 757].
WHEREAS, on March 17, 2016, the Department duly served Tapan T. Sen, the
record owner of the Subject Property, with a Cost Report (containing an account of
abatement costs totaling $8,291.92) and a Notice of City Council Hearing on
Assessment on April 5, 2016 at 6:45 p.m. in the South Coast Air Quality Management
District Main Auditorium, located at 21865 Copley Drive, Diamond Bar, CA. Said notice
also informed Tapan T. Sen, and other interested persons, of the right to present a
written or oral protest to the Cost Report.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. Having considered the Cost Report and any oral and written
protests or objections thereto, the City Council hereby confirms the Cost Report totaling
$8,291.92 in abatement costs.
Section 2. Tapan T. Sen is liable for the confirmed abatement costs of
$8,291.92 pursuant to Section 22.34.070 (g) of the Code. The confirmed abatement
costs of $8,291.92 also constitute a special assessment and lien against the Subject
Property described below pursuant to Section 22.34.070 0)(3) of the Code. Pursuant to
Government Code Section 38773.5(c) "the property may be sold after three years by
the tax collector for unpaid delinquent assessments."
Street Address: 1162 Chisolm Trail Drive, Diamond Bar, CA 91765
L.A. County Assessor Parcel No.: 8717-028-020
Legal Description: Lot 15 of Tract No. 37874, as per Map recorded in Book 978
of maps, pages 6 to 8 inclusive, in the office of the Los Angeles County Recorder.
1042068.1
Section 3. A certified copy of the Cost Report shall be attached to this
Resolution and constitute a part hereof.
Section 4. A certified copy of the Resolution shall be mailed via certified mail
to the property owner.
Section 5. The City Clerk shall attest and certify to the passage and adoption
of this Resolution.
PASSED, APPROVED, AND ADOPTED this 5th day of April 2016.
Nancy A. Lyons, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby
certify that the foregoing Resolution No. 2016 -XX was duly and regularly passed and
adopted by the City Council of the City of Diamond Bar, California, at its adjourned
regular meeting held on the 5th day of April, 2016, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
10420681
Tommye A. Cribbins, City Clerk
Nancy A. Lyons
Mayor
Jimmy Lin
Mayor Pro Tem
Carol Herrera
Council Member
Ruth M. Low
Council Member
Steve Tye
Council Member
March 17, 2016
Attachment 2
1
21810 Copley Drive • Diamond Bar, CA 91765-4178
(909) 839-7000 . Fax (909) 861-3117
www.DiamondBarCA.gov
Sensed via Certified Mail/Return Receipt Requested
Copies Served by First Class Mail and Posting at Premises
Tapan T. Sen (Property Owner)
1162 Chisolm Trail Drive
Diamond Bar, CA 91765-1885
Re: Report of Abatement Costs ("Cost Report")
For Abatement Actions at 1162 Chisolm Trail Drive, Diamond Bar
L.A. County Assessor Parcel No. 8717-028-020
Notice of City Council Hearing on Assessment
Dear Mr. Sen:
The City of Diamond Bar (hereafter "City") caused the abatement of
nuisance conditions at the above -referenced premises on November 5,
2015. The abatement actions were performed pursuant to Abatement
Warrant No. 757, as issued by the Los Angeles County Superior Court/
Pomona Branch on November 3, 2015. The abatement actions
consisted of: (i) Removal of weeds; (ii) Skirting of bushes/shrubs/trees;
(iii) dead tree removal; and, (iv) Clean up, removal and disposal of
debris.
The account of abatement costs (hereafter the "Account') that the City
incurred for the above -referenced actions are set forth in Attachment 1:
Abatement Cost Report. You are liable for all costs of abatement,
including all administrative and inspection costs which total $8,291.92,
pursuant to Section 1.04.010(e) of the Diamond Bar Municipal Code.
Pursuant to Diamond Bar Municipal Code Section 22.34.070 and
Government Code Section 38773.5, the City Council has the authority to
assess a lien/special assessment on property where the City incurred
costs to abate a public nuisance. Pursuant to Government Code
March 17, 2016
Page 2
Section 38773.5(c) "the property may be sold after three years by the tax
collector for unpaid delinquent assessments." This Cost Report will be
presented to the City Council for its consideration as follows:
Date: April 5, 2016
Time: 6:45 p.m.
Location: South Coast Air Quality Management District
Main Auditorium
21865 Copley Drive
Diamond Bar, CA 91765
Please also be advised that any owner of the land or other interested persons
may present a written or oral protest to this Cost Report for consideration by
the City Council at the hearing.
Upon the City Council's confirmation of this Cost Report, or any portion
thereof, said amount shall also constitute a special assessment and a lien
against the above -referenced property.
Sincerely,
cy,
Tommyd Cribbins
Diamond Bar City Clerk
Enc.
CITY OF DIAMOND BAR
ABATEMENT COST REPORT
Property Address: 1162 Chisolm Trail, Diamond Bar, CA 91765 h
APN:8717-028-020
ABATEMENT CONTRACTOR I Total:
Emerald Landscape Services Inc.: Labor for Weed & Debris
Removal, and Landfill Disposal Fees. $ 1,119.00
Hourly
Rate: Total Hrs Total:
NEIGHBORHOOD IMPROVEMENT OFFICER
.Inspections: Visiting location; taking photos; issuing courtesy
notices;posting court documents; and abatement monitoring
Paperwork: Letters to owner; correspondence with City Prosecutor; current
file upkeep (both paper and CityView computer log entries)
Court aopearance: Abatement warrant and return
$ 45.17 20 $ 903.40
PARKS AND MAINTENANCE SUPERINTENDENT AND STAFF
Inspections: initial inspection of property, assist with access to the site,
abatement, follow up inspection
STAFF $ 38.90 4 $ 155.60
SUPERINTENDENT $ 67.91 5 $ 339.55
COMMUNITY DEVELOPMENT DIRECTOR
Review case file; communications with Neighborhood Improvement Officer
and City Prosecutor; review and approve correspondence; attendance at
City Council meeting
$ 106.46 2 $ 212.92
COMMUNITY DEVELOPMENT INTERN
Preparation of the Cost Report and Public Hearing Notice;
Preparation of the City Council Report
$ 14.26 8 $ 114.08
CITY CLERK
Preparation of correspondence and certification of documents to be filed
with the County to record the special assessment
$ 74.58 2 $ 149.16
CITY PROSECUTOR
Firm: Dapeer, Rosenblit & Litvak, LLP
$ 5,298.21
TOTAL ABATEMENT COSTS: $ 8,291.92
City of Diamond Bar City Hall 21810 Copley Drive Diamond Bar CA. 91765
909.839.7015 Fax: 909.861.3117 www.diamondbarCA.gov
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Steven H. Rosenblit, SBN 72435
Kenneth B. Dapeer, SBN 70575
Dapeer, Rosenblit & Litvak, LLP
11500 W. Olympic Blvd., Suite 550
Los Angeles, CA 90064
Telephone: (310) 477-5575
Diamond Bar City Prosecutors
LOS ANGELES COUNTY SUPERIOR COURT
EAST JUDICIAL DISTRICT / POMONA BRANCH
IN THE MATTER OF THE
APPLICATION OF THE CITY OF
DIAMOND BAR FOR A WARRANT TO
ABATE NUISANCE CONDITIONS ON
REAL PROPERTY AT 1162 CHISOLM
TRAIL DR., DIAMOND BAR,
CALIFORNIA
[APN 8717-028-020]
TO: TAPAN T. SEN:
NOTICE IS HEREBY GIVEN
eoe 6 e *6CA'&-556
Attachment 3
WARRANT NO. DS--�
NOTICE OF ISSUANCE OF
ABATEMENT WARRANT
DATE: NOVEMBER.3 , 2015
TIME. �% --0 0
DEPT.:
that on November -3- 2015,
of the Los Angeles County Superior
Court (Pomona Branch) issued an abatement warrant ordering the City of
Diamond Bar ("City") to enter these premises in order to remove prohibited
vegetation [to wit, weeds, and overgrown/dead/dying vegetation (which
includes lawns, trees and bushes)] from the front and rear yards.
OF
oil
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NOTICE IS HEREBY FURTHER GIVEN that the abatement warrant is
sought for the purpose of protecting public health, safety and welfare.
NOTICE IS HEREBY FURTHER GIVEN that the City will proceed with the
execution of this warrant in the absence of you or your agents.
NOTICE IS HEREBY FURTHER GIVEN that the Court has authorized the
City, if necessary, to utilize forcible entry (by locksmith or other means) into
enter side and rear yards if, after proper service of this Notice of Issuance of
Abatement Warrant, you or your representatives are unwilling or otherwise are
unable for any reason to provide access to said areas when the warrant is
executed.
NOTICE IS HEREBY FURTHER GIVEN that the warrant will be executed
on November -s!� 2015, at approximately
9"00
Dated: November, 2015
Ken(::Z,
th B. apeer
Diamond Bar City Prosecutor
NOTICE OF ISSUANCE OF ABATEMENT WARRANT
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Steven H. Rosenblit, SBN 72435
Kenneth B. Dapeer,.SBN 70575
Dapeer, Rosenblit & Litvak, LLP
11500 W. Olympic Blvd., Suite 550
Los Angeles, CA 90064
Telephone: (310) 477-5575
Diamond Bar City Prosecutors
LOS ANGELES COUNTY SUPERIOR COURT
EAST JUDICIAL DISTRICT / POMONA BRANCH
IN THE MATTER OF THE APPLICATION
OF THE CITY OF DIAMOND BAR FOR A
WARRANT TO ABATE NUISWNCE
CONDITIONS ON REAL PRO)PERTY AT
1162 CHISOLM TRAIL DR., DIAMOND
BAR, CALIFORNIA
[APN 8717-028-020]
WARRANT NO. l
ABATEMENT WARRANT
DATE: November -3,2015 ,
TIME:.
DEPT:
THE PEOPLE OF THE STATE OF CALIFORNIA, TO ANY SHERIFF'S.
DEPUTY, AUTHORIZED NEIGHBORHOOD IMPROVEMENT OFFICER, ' OR
OTHER AUTHORIZED REPRESENTATIVE FOR THE CITY OF DIAMOND BAR,
STATE OF CALIFORNIA:
Upon the ex parte application of,the City of Diamond Bar and for good
cause shown to the court:
YOU ARE HEREBY COMMANDED to enter the premises described as
1162 Chisolm Trail Dr., Diamond Bar, California (Assessor Parcel No. 8717-
028-0205) within fourteen (14) days from the date of this Warrant, and you are
directed to undertake the actions stated below in order to abate public
nuisance conditions thereon.
ABATEMENT WARRANT
-1-
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(i) Remove all weeds in the front and rear yards; and,
(ii) cut/trim all dead/dying/overgrown vegetation (whether lawns,
trees and bushes or other plant material) in the front and rear
yards,
YOU ARE HEREBY COMMANDED to make a return to this court
according to Section 1822.55 of the Code of Civil Procedure.
EXECUTION OF THIS WARRANT may not be made between the hours of
6:00 p.m. and 8:00 a.m. of the succeeding day. The property owner and/or
agents need not be present when the warrant is executed.
FORCIBLE ENTRY into side and rear yards is authorized in the event
that no one is present, willing or otherwise able (for any reason) to provide
access to these areas to City officials (or agents) when the warrant is executed.
SAID ABATEMENT may be done by or in the company of contractors,
technical assistants and other service providers whose professional experience
or expertise is necessary in order to complete the work required, and/or
representatives of any department of the City of Diamond Bar.
NOTICE OF ISSUANCE of this abatement warrant shall be served [at
least twenty-four (24) hours prior to execution] in the following manner:
(i) By causing a copy of said notice to be delivered by the
U.S. Postal Service (via first class mail) to Tapan T. Sen at 1162 Chisolm Trail
Dr., Diamond Bar, CA 91765-4103; and,
(ii) By posting a copy of said notice on a structure at
1162 Chisolm Trail Dr., Diamond Bar, CA 91765-4103; and,
ABATEMENT WARRANT
-2-
1 (iii) Emailing a copy of said notice to Tapan T. Sen, c/o
2 Saikat Sen at saikat.r.senagmail.com.
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5 GIVEN UNDER MY HAND and dated November -S , 2015.
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9 °r ` U GE OFT E SUPERIOR COURT
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ABATEMENT WARRANT
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Steven H. Rosenblit, SBN 72435
Kenneth B. Dapeer, SBN 70575
Dapeer, Rosenblit & Litvak, LLP
11500 W. Olympic Blvd., Suite 550
Los Angeles, CA 90064
Telephone: (310) 477-5575
Diamond Bar City Prosecutors
LOS ANGELES COUNTY SUPERIOR COURT
EAST JUDICIAL DISTRICT / POMONA BRANCH
IN THE MATTER OF THE
APPLICATION OF THE CITY OF
DIAMOND BAR FOR A WARRANT TO
ABATE NUISANCE CONDITIONS ON
REAL PROPERTY AT 1162 CHISOLM
TRAIL DR., DIAMOND BAR,
CALIFORNIA
[APN 8717-028-0201
WARRANT NO. -1 S
RETURN ON ABATEMENT WARRANT
DATE: November 12, 2015
TIME: 1:30 p.m.
DEPT.: 1_=
I, the undersigned, make this Return to the within Abatement Warrant,
and under its authority I and the city's contractor entered the premises stated
below on the 5"' day of November, 2015 between 9:30 a.m. and 2:30 p.m. to
undertake the abatement action, as well as on November 6, 2015 at 7:30 a.m.
for one hour to complete the abatement action.
SERVICE OF NOTICE OF ISSUANCE OF ABATEMENT WARRANT:
On November 3, 2015 at approximately 3:00 p.m., I served a Notice of
Issuance of Abatement Warrant (hereafter "Notice") by certified mail and first
RETURN 0
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class mail on Tapan T. Sen, the property owner, at 1162 Chisolm Trail Dr.,
Diamond Bar, CA 91765. I also posted a copy of the Notice on the garage door
of the residence on November 3, 2015 at 3:30 p.m. On November 4, 2015 at
7:08 a.m., I also sent a copy of the Notice to Tapan T. Sen, c/o Saikat Sen, via
email at: saikat.r.sen@gmail.com.
The Notice advised the owner that the warrant would be executed on
November 5, 2015 at approximately 9:00 a.m.
AREAS ENTERED ON PREMISES:
The front yard, the side yard, and the rear yard of real property
located at 1162 Chisolm Trail Dr., Diamond Bar California.
PERSONS PARTICIPATING IN EXECUTION OF THE WARRANT:
Diamond Bar City Official(s): Richard Freiholtz.
Community Services Supervisor: Anthony Jordan.
Contractor (City Agent): Emerald Landscaping.
ACTIONS TAKEN:
I entered the premises and tried to make contact with the property
owner by knocking on the front door of the residence several times. No one
responded. I concluded no persons were present. I then directed the contractor
to proceed with this project. It was necessary to cut a lock that was on a side
yard gate in order to gain access to the rear yard. I installed a new lock on the
gate. I took several photos of the premises.
RETURN ON ABATEMENT WARRANT
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I declare under penalty of perjury that the foregoing is true and
Executed on November 62 , 2015, in the County of Los Angeles, State
of California.
RICHARD FRE
Neighborhood Improveme Officer
City of Diamond Bar
RETURN APPROVED.
Subscribed and sworn to me on this L day of NO J 2015.
/ANN N. PARK
Judge of the Superior Court
RETURN ON ABATEMENT WARRANT
3
EMERALD LANDSCAPE SERVICES, INC
1041 N. KEMP STREET
ANAHEIM, CA 92801
714 844-2200 FAX: 714 844-2275
BILL TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
ATTN: ANTHONY E JORDAN
Attachment 4
Invoice
DATE
INVOICE 4
2/23116
81754
PONVORK ORD
TERMS
DUE DATE
REP
PROPERTY NAME
Net 30
3/24/16
21810 EAST COPLEY DRIVE
QUANTITY
DESCRIPTION
RATE
AMOUNT
COST TO PERFORM A ONE TIME CLEAN-UP AT 1162 CHISOLM TRAIL, DIAMOND
BAR, AS PER OUR CONVERSATION QUOTE #3097-1
1
LABOR TO CLEAN UP PROPERTY+ DUMP FEE
739.00
739.00
1
DEAD TREE REMOVED (FLUSH CUT) ON SLOPE
380.00
380.00
Total
$1,119.00
Balance Due $1,119.00
Please remit to the above address.
Thank you for choosing
Emerald Landscape Services, Inc.
Attachment 5
City ®f Diamond Bar
21810 Copley Drive Diamond Bar, CA 91765-4178
(909) 839-7000 • Fax (909) 861.3117
w .DiamondiiarCA.gov
NOTICE AND ORDER TO ABATE PUBLIC NUISANCE CONDITIONS
Assessor Parcel No.: 8717-028-020
Common Address: 1162 Chisolm Trail Drive, Diamond Bar, CA
91765
Legal Description: See Exhibit "A" attached hereto.
Owner(s) of Record: Tapan Tanay Sen, a/k/a Tapan T. Sen
1162 Chisolm Trail Drive, Diamond Bar, CA
91765
Interested Parties: Parsons FCU (Legal Owner: 1987 Honda)
100 W. Walnut Street, Pasadena, CA 91124
Steve Tye
Mayor
Nancy A. Lyons
Mayor Pro Tem
Section 1. Prohibited Nuisance Conditions.
Carol Herrera
This Notice and Order to Abate Public Nuisance Conditions is issued
Council Member
to Section 22.34.070 (a)(2)(b) of the Diamond Bar Municipal Code
pursuant
("DBMC"). The undersigned has determined that several prohibited public
Jimmy Lin
Council Member
nuisance conditions are present at the above -referenced premises as
follows:
Jack Tanaka
Council Member
1.1 Failure to Maintain Landscape in a Neat and Orderly Manner.
(a) Weeds, as well as dead/dying vegetation (whether trees,
shrubs; or other plant material), are present in the front and
rear yards (including the slope that adjoins Grand Avenue).
(b) Vegetation is overgrown in the front and rear yards (including
the slope that adjoins Grand Avenue).
These conditions violate Section 22.34.030 (d) of the DBMC.
Notice and Order to Abate Public Nuisance Conditions
1.2 Maintaining Prohibited Storage (Inoperable Vehicle).
(a) A Honda motor vehicle [License Plate No. 2EIP438;VIN:
JHMEC4639HS019571] has one or more flat tires. It is, therefore, inoperable. The
vehicle is parked in the driveway and is visible from the adjoining public right-of-way.
This vehicle violates Section 22.34.030 (a)(1) of the DBMC.
Section 2. Prior Attempts to Obtain Voluntary Compliance.
The issuance of this Notice and Order to Abate Public Nuisance Conditions is
due to the property owner's failure to comply with the following city communications:
2.1 Landscape Maintenance.
• Courtesy Notice to Correct Violation dated November 5, 2014.
Letter Requesting Compliance dated November 24, 2014.
• Courtesy Notice to Correct Violation dated December 29, 2014.
• Administrative Citation dated January 20, 2015.
2.2 Inoperative Vehicle.
• Courtesy Notice to Correct Violation dated June 25, 2014.
Letter Requesting Compliance dated July 9, 2014..
Courtesy Notice to Correct Violation dated July 29, 2014.
Administrative Citation dated January 20, 2015.
• Administrative Citation dated February 12, 2015.
Section 3. Orders to Abate Public Nuisance Conditions.
3.1 Landscape Maintenance.
(a) You are ordered to remove all weeds, as well as all dead/dying vegetation
from the front and rear yards and lawfully dispose of this plant material. You are
ordered to complete this action by March 23, 2015.
(b) You are ordered to trim all overgrown vegetation (whether trees, shrubs,
or other plant material) in the front and rear yards and lawfully dispose of all cuttings.
You are ordered to complete this action by March 23, 2015.
(c) You are, effective immediately, ordered to care for all vegetation in the
front and rear yards on an ongoing basis so that healthy/neet/orderly plant material is
present at all times, thereby preventing prohibited public nuisance conditions in the
future. This proactive maintenance program must include regular watering and feeding.
You also are ordered to inspect the front and rear yards at least once a week and
remove all weeds and dead/dying vegetation (with lawful disposal), as well as trim all
overgrown vegetation therein. This is a continuing order, which is subject to continuing
enforcement by the city.
Notice and Order to Abate Public Nuisance Conditions
3.2 Inoperable Vehicle.
You are ordered to complete one of the following actions by March 23, 2015:
(a) Repair the vehicle and pass a city inspection to confirm its operability.
(i) Please contact Code Enforcement Officer Richard Freiholtz at
(909) 839-7026 to schedule an appointment.
(b) Place the vehicle inside the garage. Do not place it outdoors on your
premises so long as it is inoperable.
(c) Remove the vehicle from the premises and place it in a lawful location.
You may not place the vehicle on public property in Diamond Bar. If you do so, it would
be subject to the abatement action in Subsection 4.2 (a).
Section 4. Consequences for Inaction.
4.1 Landscape Maintenance.
(a) City or contract forces would, upon obtaining an abatement warrant from
the Los Angeles Superior Court', enter the premises to: (i) remove all weeds, as well as
all dead/dying vegetation from the front and rear yards; and, (ii) trim all overgrown
vegetation (whether trees, shrubs, or other plant material) in the front and rear yards.
(b) Subsequent violations of the continuing order in Subsection 3.1 (c) may
result in the City entering the premises on additional occasions with an abatement
warrant to perform the same landscape corrective actions.
(c) You are liable for the City's abatement costs, which will also be assessed
against the subject property.
4.2 Inoperable Vehicle.
(a) City or contract forces would, upon obtaining an abatement warrant from
the Los Angeles Superior Court, enter the premises, remove the vehicle and cause its
destruction by a vehicle salvage yard or other facility without regard to its actual or
salvage value and the value of any personal property therein.
(b) You are liable for the City's abatement costs, which will.also be assessed
against the subject property.
Section 5. Right to Request a Hearing.
Any person having an interest in the real property or the vehicle may, pursuant to
Section 22.34.070 (a)(2)(f) of the DBMC, request a hearing within tan (10) calendar
days of the date of this Notice and Order to Abate Public Nuisance Conditions (which is
the date of service) by filing a written request with the City Clerk's Office (Diamond Bar
Notice and Order to Abate Public Nuisance Conditions
City Hall, 21810 Copley Drive, Diamond Bar CA 91765-3117). Failure of the City Clerk
to receive a timely written request shall constitute a waiver of your right to a hearing, in
which case this Notice and Order to Abate Public Nuisance Conditions shall be final. In
that event the city would proceed with the actions stated in Section 4. The request for a
hearing should include the requestor's, name, address, telephone number, email
address and reasons for the request.
If a timely request for a hearing is made, you will be sent a notice of the date,
time and place for a hearing before the undersigned. The undersigned would issue a
written notice of decision at the conclusion. of the hearing.
Section 6. Recordation.
A copy of this Notice and Order to Abate Public Nuisance is, pursuant to
Section 22.34.070 (a)(2)(g) of the DBMC, being sent to the Los Angeles County
Recorder's Office for recordation.
Section 7. Service.
This Notice and Order to Abate Public Nuisance is being served via certified mail
(return receipt requested) and first class mail to Tapan Tanay Sen and Parsons FCU.
A dated/signed copy of this Notice and Order to Abate Public Nuisance shall
constitute an original for all purposes.
Section 8. Fees and Costs.
Notice is hereby given that the city is electing to seek recovery of the attorney
fees it is incurring in connection with this administrative action, as well city staff costs.
These fees and costs are in addition to the costs, charges, expenses the city would
incur if it completes the abatement actions that are set forth In Section 4 above.
Sincerely,
March l3 , 2015
Greg Gubman, Community Development Director
Notice and Order to Abate Public Nuisance Conditions
EXHIBIT "A"
Lot 15, Tract No. 37874, as per map recorded in Book 978, Pages 6 to 8
Inclusive, of maps in the office of the County Recorder of said County.
EXCEPT TH96=01f.all all, gas and other hydrocarbon's and minerals now or at
any time hereafter situated tberein and.thereunder or producible therefrom,
tosether with the free and unlimited right to mine, store, drill and bore
beneath the surface of said hand at any level or levels 500'feer or more below
tbe'surface of said land for the -purpose of development or removal of such
substances, provided that the surface opening of such well and all other surface
facilities shall be located on' land other than that described herein, and shall
not penetrate any part or portion of the above described -real property within
500 feet of the surface thereof, ata all of the rights so to remove such sub-.
stances,are hereby specifically reserved, including the iight to drill for,
pro6aee and use water from saia real. property in connection with such operation,
as reserved by Transamerica Development Company,. in deed recoxdt4 January 4,
1979, as Instrument Bo. 79-13982, official. Records.
ALM EXCEPT THER MON all oil, gas and other hydrocarbons and minerals now or at
any time hereafter situated tberein and thereunder, together., with the exclusive
right to drdl:l fur, produce, extract, take and mine therefrom, such oil, gas
and other hydrocarbons and minerals, and to store the same upon the surface of
said land, or below the surface o£ said land, together with the right to store
upon the aerface of said land, oil, gas and other hydrocarbons and minerals which
may be produced from other lands, with the right'of entry thereon for said purposes,
and with the right to construct, use, maintain, erect, repair, replace and remove
thereon and therefrom all pipe lines, telephone lines, tants, machinery, buildings
and telegraph lines, and other stractares, which may be necessary and requisite
to carry on operations on said Iliad; with the further'right'to erect, maintain,
operate and remov* a plant, 11th al_ -necessary appurtenances for the extraction.
of, gasoline from gas, inclvding all rights necessary or convenient tbereto, as
reserved In deed from Traa«*er'tca Development CompauY, a Corporation, recorded
ffareb 29,•196$, 3n Book D-3955, Page 185, Official Records, and re -recoiled' Jane
19, 1964, in Book D-44077; Page 59.1, official Records, by Instrument dated December
28; M3, execated by Transa erica,Devetoprent Company, a corporation, €orserly
Capirag Campaag, a corporation, an rigbts to use the surface of sold land and the
subsurface to a depth -of 500 feel, measured vertically from the present surface
thereof, sere gnftclatmed 6 the record owner of said land, recorded January 2,
1975. as Instrument Wo. 1824.
The conveyance is made md. accepted and said realty is hereby granted upon the
covenants, condition and restriction's set forth in that certain Declaration of
Restrictions recorded January 4, 1979, as 'Instrument Xo. 79-13981, Offitiai
Records, and any amts thereto, all of Madch by this diRect reference thereto
are incorporated in this canvaysnre and made a part hereof as though set out in-
fall-
Steve Tye
Mayor
Nancy A. Lyons
Mayor Pro Tem
Carol Herrera
Council Member
Jimmy Lin
Council Member
Jack Tanaka
Council Member
City of Diamond Bar
21810 Copley Drive . Diamond Bar, CA 91765-4178
(909) 839-7000 . fax (909) 861.3117
www.DiamondBarCA.gov
NOTICE AND ORDER TO ABATE PUBLIC NUISANCE CONDITIONS
Assessor Parcel No.: 8717-028-020
Common Address: 1162 Chisolm Trail Dr., Diamond Bar, CA 91765
Legal Description: See Exhibit "A" attached hereto.
Owner(s) of Record: Tapan Tanay Sen, a/k/a Tapan T. Sen
1162 Chisolm Trail Dr., Diamond Bar, CA 91765
Section 1. Prohibited Nuisance Conditions.
This Notice and Order to Abate Public Nuisance Conditions is issued pursuant
to Section 22.34.070 (a)(2)(b) of the Diamond Bar Municipal Code ("DBMC").
The undersigned has determined that prohibited public nuisance conditions
are present at the above -referenced premises as follows:
1.1 Failure to Maintain Landscape in a Neat and Orderly Manner..
(a) Weeds, as well as dead/dying vegetation (whether trees, shrubs,
or other plant material), are present in the front and rear yards (including the
slope that adjoins Grand Avenue).
(b) Vegetation is overgrown in the front and rear yards (including the
slope that adjoins Grand Avenue).
These conditions violate Section 22.34.030 (d) of the DBMC
Section 2. Prior Attempts to Obtain Voluntary Compliance.
The issuance of this Notice and Order to Abate Public Nuisance
Conditions is due to the property owner's failure to comply with the following
city communications:
Notice and Order to Abate Public Nuisance Conditions
2.1 Landscape Maintenance.
• Courtesy Notice to Correct Violation dated November 5, 2014.
• Letter Requesting Compliance dated November 24, 2014.
• Courtesy Notice to Correct Violation dated December 29, 2014.
• Administrative Citation dated January 20, 2015.
• City Prosecutor Notice of Violation dated September 12, 2015.
Section 3. Orders to Abate Public Nuisance Conditions.
3.1 Landscape Maintenance.
(a) You are ordered to remove all weeds, as well as all dead/dying vegetation
from the front and rear yards and lawfully dispose of this plant material. You are ordered to
complete this action by DC -12-5 _, 2015.
(b) You are ordered to trim all overgrown vegetation (whether trees, shrubs, or
other plant material) in the front and rear yards and lawfully dispose of all cuttings. You are
ordered to complete this action by OC? o�2,er2 25 , 2015.
(c) You are, effective immediately, ordered to care for all vegetation in the front
and rear yards on an ongoing basis so that healthy/neat/orderly plant material is present at
all times, thereby preventing prohibited public nuisance conditions in the future. This
proactive maintenance program must include regular watering and feeding. You also are
ordered to inspect the front and rear yards at least once a week and remove all weeds and
dead/dying vegetation (with lawful disposal), as well as trim all overgrown vegetation
therein. This is a continuing order, which is subject to continuing enforcement by the city.
Section 4. Consequences for Inaction.
4.1 Landscape Maintenance.
(a) City or contract forces would, upon obtaining an abatement warrant from the
Los Angeles Superior Court, enter the premises to: (i) remove all weeds, as well as all
dead/dying vegetation from the front and rear yards; and, (ii) trim all overgrown vegetation
(whether trees, shrubs, or other plant material) in the front and rear yards.
(b) Subsequent violations of the continuing order in Subsection 3.1 (c) may
result in the City entering the premises on additional occasions with an abatement warrant
to perform the same landscape corrective actions.
(c) You are liable for the City's abatement costs, which will also be assessed
against the subject property.
2
Notice and Order to Abate Public Nuisance Conditions
Section 5. Right to Request a Hearing.
Any person having an interest in the real property or the vehicle may, pursuant to
Section 22.34.070 (a)(2)(f) of the DBMC, request a hearing within ten (10) calendar days
of the date of this Notice and Order to Abate Public Nuisance Conditions (which is the date
of service) by filing a written request with the City Clerk's Office (Diamond Bar City Hall,
21810 Copley Drive, Diamond Bar, CA 91765-3117). Failure of the City Clerk to receive a
timely written request shall constitute a waiver of your right to a hearing, in which case this
Notice and Order to Abate Public Nuisance Conditions shall be final. In that event the city
would proceed with the actions stated in Section 4. The request for a hearing should
include the requestor's, name, address, telephone number, email address and reasons for
the request.
If a timely request for a hearing is made, you will be sent a notice of the date, time
and place for a hearing before the undersigned. The undersigned would issue a written
notice of decision at the conclusion of the hearing.
Section 6. Recordation.
A copy of this Notice and Order to Abate Public Nuisance is, pursuant to
Section 22.34.070 (a)(2)(g) of the DBMC, being sent to the Los Angeles County
Recorder's Office for recordation.
Section 7. Service.
This Notice and Order to Abate Public Nuisance is being served via certified mail (return
receipt requested) and first class mail to Tapan Tanay Sen. A copy is also being posted at
the property. A copy is also being served on Property Owner Tapan Tanay Sen,
a/k/a Tapan T. Sen, via email care of Saikat Sen, his son, at saikat.r.sen@gmail.com.
A dated/signed copy of this Notice and Order to Abate Public Nuisance shall
constitute an original for all purposes.
Section 8. Fees and Costs.
Notice is hereby given that the city is electing to seek recovery of the attorney fees it
is incurring in connection with this administrative action, as well city staff costs. These fees
and costs are in addition to the costs, charges, expenses the city would incur if it
completes the abatement actions that are set forth in Section 4 above.
Sincerely,
OctoberI � , 2015
Greg Gubman, Community Development Director
3
Notice and Order to Abate Public Nuisance Conditions
EXHIBIT "A"
Lot 25. Tract No. 37874. as per, mp recardeA Lo MOOk 97$:, Pftvs; 6 W
Inclusive, oaf saps in the afflot of the Couary , ReeOT&r of said County.
EWUr TUMMH.all-oil, gas. =d other aad millerals'6w or at
apy tf�e bervalter:situated therein and thareued'ar or producible ihorefrm,
to&thcr Vttb the ftae god + ftW right to aine. store, drill :144 buTc
bqmsatb the nux1ace of said Pad at may le�rtj or levels Sid feet or toure b4oa
the "warfmcv at sold land Evr the, purpose of development ar re:oaval of "rh
provided that the surface opoalps of sti01 veU and' all other surface
facilities s4*12. be lazated am .trod athar tha& that desezl&W- beorain, and sbiLll
not peoetmte, &oy part Or portift at the above described -Vol p1m0ert34 -1001-
500 fact v F the surface rhir&df, , read all of the rl&te r;a to rez t such sub,-,
lwrolT xPcciflesIly reserved., ibcltdius the ks4t; to drill; #qr,
produce fid u*o water:frau "if real propercy it, commactionvith such qpcvstios.
as reserved by T,�'Vlw Development 0=Pmw-,. An deed rccarl%" jaboavy 6,
I379. as lastrumeawt 116. *. "ficial xcizards.
AM E= 7r TIEWIKK All PU. Flu azat other hydrocarboos cad 7iiortal,0 mm or he
any tjxe bere�kfter s±rmute4 rhe e.,Ju and Akq1qejvv
riot; to dTlU far,.produce, exrr6tE,, TA'ke aftalold& therefrom.. Vl=b OU. SWA
and other Wr*=;t*wi o4d minerals. and toy store tha mazair upop the vogf=o Of
Said land, or ix-aw rtwe Anrf:4ca of said land, tP$vztwr vlov tEle ag4t 'tooTmra
4m the aurfave of :sstd land, oil, gas axul arber hydrocarbons sod wL�rals which
w be proa-b-a: fry =44 X
pt -PA.. wlib am rightofsntxy tic -r fbr a&'4 wrpoaes..
-oW -ith tba right to construct, use, —4 "In trtct repair. replace aid rCCK'ft
tbert,an and4U p4pe vo1cpw;;, ibtp: Maka, wuEhiattjr, bmiadIMUN
..d tnIggrapl) 11�m, azd other ahich way be rLectsuary wad requiatte
to carxT on qpvcatfaux an said 2410d. with the fuxrber'r#ht' to cgrPt. mlliatwLu,
operate =d resat a, ptaot, vitt: A-- macenzary gar ttk excxAc Mow
of V&.11W'Fri JPs. JmcJUJJMZ, all rights oetessrry or qW..d�t U.
. ttt..
rcoorftd a deed from trar"maritt a c*rporwticok, zocOrdod
MaMh 29,.' %9,r in Dov)p D--3955, ?azq 185, Official R -car", =;A re-Mcoyded Juxo
1%, 1969. in 1,,?. 079A07, TI., 5911, offitlEa. R� rds, by lwttaaaat dated Dectmbat
T8, 1973, ee s 1,7 rrac-"-elcabmt1op-- mt Ougp-un a totpomtloa, fortarly,
Capital CSS. a carpoxatim, an xft6ta to use the W=-faeu of ma•1d law sad. Mv
sabswrface to a depth of $W fter, sr,•gamted VCrtjCAljY fk1W. the j?rttftt dOxfMCC
themeof, Imft quLtualned to this record cwmtr of said 2=,L, rm-ardled jabtm� Z.
2978. as lnurroo*nr No. 2224.
The rutixVey=" 1&A"& and ftotcvtoa =68 sMd MPIUY to 4eray xratrd: up ou the
apaditlow md' reatrIctizams set forth in that cez"ft Tjuc�tivu of
k_
t
_tr,ct,rn rOMTdcff _IMMM.!y jna"^ t 1;0. 74-'l'3981, fiff'Lc al
Recorft, =Ad asp ame#&*mto there -to, all. of which IbT, this &I ct rqffcvoocc thcmita
¢-e tuvrgoratod ib this. ZOMWZYaaee good U2L" lif&ct terle0f 0-s though Set OUt id'
4
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Attachment 7
Sec. 22.34.070. -Abatement procedures.
(a) Public nuisance and nuisance per se.
(1) The authority to abate and impose sanctions. Enforcement of this chapter shall be
accomplished by the director in any manner authorized by law. The procedures identified in this
chapter shall not be exclusive and shall not, in any manner, limit or restrict the city from
enforcing other ordinances or abating public nuisances in any other manner provided by law.
Whenever the director determines that any condition exists in violation of this chapter, the
officer shall take appropriate enforcement action in compliance with this chapter.
Notwithstanding the public nuisance abatement procedures, criminal and/or civil remedies may
be employed as determined to be necessary and provided by law.
(2) Written notice. Whenever the director has inspected the location of the alleged violation and it
has been found or determined that conditions constituting a nuisance exist, the director shall
prepare a notice and order and cause the owner of the property and the person, if other than
the landowner occupying or otherwise in charge or control of property, to be notified in writing of
the existence of the condition and/or require an appearance before the director at a stated time
and place to show why the condition should not be abated by the city at the person's expense.
The notice and order to abate the determined public nuisance shall contain the following
information:
a. The street address and a legal description sufficient for identification of the property on
which the condition exists;
b. A statement that the director has determined that a public nuisance is being maintained on
the property with a brief description of the conditions which render the property a public
nuisance;
c. An order to secure all appropriate permits and to physically commence, within a certain
time from the date of service of the notice and order, and to complete within that
reasonable and established time and date, the abatement of the described conditions,
d. A statement advising that the disposal of any material involved in public nuisances shall be
conducted in a legal manner;
e. A statement advising that if the required work is not commenced within the time specified,
the director will proceed to cause the work to be done, and bill the persons named in the
notice for the abatement costs and/or assess the costs against the property;
f. A statement advising that a person having an interest or record title in the property may
request consideration of the notice and order or any action of the enforcement within ten
days from the date of service of the notice and order; and
g. A statement advising that the notice and order will be recorded against the property in the
office of the county recorder.
(b) Manner of notice. The notice and order, and any amended notice and order, shall be mailed by first
class mail, postage prepaid, to each person as required in compliance with subsection (a)(2) above
at the address of the violation as it appears on the latest equalized assessment roll of the county, or
as known to the director. The address of owners shown on the assessment roll shall be conclusively
deemed to be the property address for the purpose of mailing the notice.
The failure of the director to make or attempt service on a person required in this chapter to be
served shall not invalidate any proceedings hereunder as to any other person duly served. Service by
mail, in compliance with this chapter, shall be effective on the date of mailing. The failure of any person
entitled to receive notice shall not affect the validity of any proceedings taken under this chapter. Proof of
service of the notice and order shall be documented at the time of service by a declaration under penalty
of perjury executed by the person effecting service, declaring the time and manner in which service was
made.
Page 1
At the time the notice and order is served, the director shall file in the office of the county recorder a
certificate legally describing the property and certifying that a public nuisance exists on the property and
that the owner has been so notified. The director shall file a new certificate with the county recorder that
the nuisance has been abated whenever the following actions occur:
(1) Corrections ordered have been completed so that a public nuisance no longer exists on the
subject property as described in the original certificate;
(2) The notice and order is rescinded upon appeal; or
(3) Whenever the city abates the nuisance and the abatement costs have been paid.
(c) Extension of time to perform work. Upon receipt of a written request from any person required to
comply with the order, the director may grant an extension of time within which to complete the
abatement, if the director determines that an extension of time will not create or perpetuate a
situation imminently dangerous to life or property. The director shall have the authority to place
reasonable conditions on any extensions.
(d) Hearing. The director may set a date, time and place to hear any relevant evidence concerning the
existence of the alleged public nuisance and the question of whether the expense of abating the
public nuisance, if determined to exist, should be made a lien on the property.
If, at the conclusion of the hearing, the director is satisfied that the condition exists and concludes
that it should be abated at the expense of the landowner, the director shall advise the person in writing in
the same manner as provided in subsection (b), above. The notice shall also inform the landowner of the
right of appeal as provided in subsection (h), below. In the event any person given notice of hearing, as
shown by the evidence of mailing, should fail to appear at the hearing, then the evidence available to the
director shall be sufficient evidence of the existence of facts in support of the conclusion.
(e) Request for reconsideration. Any person aggrieved by the action of the director in issuing a notice
and order in compliance with this chapter may request a hearing before the council in compliance
with subsection (h), below. If no appeal is fled within the time prescribed, the action of the director
shall be final.
(f) Council hearing. A request for a council hearing shall be made in compliance with the following
provisions:
(1) Hearing on director's decision. Any person entitled who is dissatisfied with a public nuisance
determination of the director may request a hearing before the council within seven days from
the date of mailing of the decision of the director. The written request shall be filed with the
department.
(2) Request for hearing. The request for a council hearing shall specify the following
a. The legal description and street address of the property;
b. The determination that is the basis of the hearing request;
c. The person's legal interest in the property;
d. A statement of disputed and undisputed facts; and
e. A signed verification of the truth of all stated matters.
(3) Processing of requests for hearings. Requests for hearings shall be processed in the following
manner:
a. Upon the timely fling of a request for a hearing, the director shall place the matter on a
regular meeting of the council scheduled to be held not less than 30 days after the appeal
is received,
b. The council may reverse or modify the decision of the director and/or remand the matter to
the director for further consideration. If the council does not take any action reversing,
modifying and/or remanding of the decision of the director within 30 days after the filing of
Page 2
the request for a hearing, the director's action on the matter shall be final and conclusive.
Notice of a final determination shall be sent in the same manner as after the director's
determination.
(g) Abatement of nuisance(s). If the nuisance is not completely abated by the owner as directed within
the abatement period, the city shall immediately cause the same to be abated by city personnel or
private contract and the personnel or persons under contract are expressly authorized to enter upon
the subject premises for these purposes. The owner of the premises shall be liable to the city for all
costs of abatement, including all administrative and inspection costs.
(h) Proceedings for abatement of imminently dangerous public nuisances. Whenever the director
determines that a public nuisance is so imminently dangerous to life or adjacent property that the
condition shall be immediately corrected, or isolated, the following procedures shall be instituted:
(1) Personal interview. The director shall attempt to make contact through a personal interview, or
by telephone with the landowner or the person, if any, occupying or otherwise in real or
apparent charge and control of the subject property. In the event contact is made, the director
shall notify the person(s) of the danger involved and require that the condition be immediately
removed, repaired or isolated to preclude harm to any person or property;
(2) Removal of the dangerous condition(s). In the event the director is unable to make contact, or if
the appropriate persons, after notification by the director, do not take action as specified by the
officer, within the time frame requested, then the director may, with the approval of the city
manager, take all steps deemed necessary to remove or isolate the dangerous condition(s),
with the use of city personnel or a contractor retained in compliance with the provisions of the
Municipal Code; and
(3) Account of the costs. The director shall keep an itemized account of the costs incurred by the
city in removing or isolating the condition(s). These costs may be recovered in the same
manner that abatement costs are recovered, in compliance with this chapter.
(i) Costs of inspection. Whenever a public nuisance as defined in this chapter is found to exist as a
result of the inspection, the reasonable costs for the inspection, as set by the council's fee resolution,
shall be paid by the landowner.
Q) Assessment of costs against real property. The following provisions shall apply
(1) Cost assessment. The director, personnel or persons who abate the nuisance shall keep an
account of the cost of abatement. The personnel or persons shall submit an itemized written
report showing the costs to the director for transmittal to the council.
(2) Hearing on assessment. The city clerk shall set the report and account for hearing by the
council at the first regular meeting which will be held at least seven days after the date of filing,
and shall post a copy of the report and account and notice of the date, time and place of the
hearing in a conspicuous place. The owner who is affected by the report and account shall be
served a notice containing the date, time and place of the hearing.
(3) Tax lien. The council shall consider the report and account at the time set for hearing, together
with any objections or protests by any interested parties. Any owner of land or interested person
may present a written or oral protest or objections to the report and account. The council may
modify the report if it is deemed necessary, and shall then confirm the report by motion or
resolution. In compliance with state law (Government Code §§ 25845 and 38773.5), the total
costs of abatement, including all administrative costs, shall constitute a special assessment
against the subject parcel. After the assessment is made and confirmed, it shall become a lien
on the subject parcel.
(4) Cost report. After confirmation of the report, a certified copy shall be filed with the county auditor
on or before August 10th of each year and the auditor shall be requested to enter the amounts
of the respective assessments on the county tax roll.
(5) Special assessment. The special assessment shall be collected at the same time and in the
same manner as ordinary property taxes are collected and shall be subject to the same
Page 3
penalties and the same procedures and sale in case of delinquency as provided for ordinary
property taxes.
(6) Refunds. The council may order refunded all or part of an assessment paid in compliance with
this chapter, if it finds that all or part of the assessment has been erroneously levied. An
assessment or any part thereof shall not be refunded unless a claim is filed with the city clerk on
or before December 1 st after the assessment becomes due and payable. The claim shall be
verified by the person who paid the assessment, or the responsible administrator, executor or
guardian.
(k) Enforcement. Enforcement of the provisions of this chapter shall be in compliance with chapter 22.78
(Enforcement).
(ora. No.. 02(1998), § 2, 11-3-99)
Page 4
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