HomeMy WebLinkAbout032216 - Regular MeetingCity of
Diamond Bar
City Council Agenda
Tuesday, March 22, 2016
5:30 p.m. Study Session - Room CC -8
6:30p.m. - Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Nancy A. Lyons
Mayor
Carol Herrera
Council Member
Ruth M. Low
Council Member
Jimmy Lin
Mayor Pro Tem
Steve Tye
Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 22, 2016
Next Resolution No. 2016-07
Next Ordinance No. 05 (2016)
1. CLOSED SESSION: None.
Public Comments on Closed Session Agenda
► Government Code Section
2. STUDY SESSION: 5:30 p.m., Room CC -8
1. Goals and Objectives for FY 16-17 — Discussion and Action
2. Waste Haulers Contract Negotiations — Discussion and Action
Public Comments
3. REGULAR MEETING:
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Randy Lanthripe, Pastor
Church in the Valley
Council Members Herrera, Low, Tye,
Mayor Pro Tem Lin, Mayor Lyons
Mayor
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
MARCH 22, 2016 PAGE 2
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to Diamond Bar High School
Student, Hailey Shi, for her Participation and Winning 151 Place in the 17"'
Annual Holocaust Art & Writing Contest at Chapman University.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the CitV Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — March 24, 2016 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Annual Easter Egg Hunt - March 26, 2016 — 10:00 a.m. — Pantera Park,
738 Pantera Drive. (Pancake Breakfast hosted by Fire Explorers Post 19
beginning at 8:30 a.m.)
5.3 State of the City — March 30, 2016 — 6:00 p.m., Diamond Bar
Center, 1600 Grand Avenue.
5.4 City Council Meeting — April 5, 2016 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 Waive reading in full of all ordinances and resolutions and adopt the
Consent Calendar.
MARCH 22, 2016 PAGE 3
6.2 City Council Minutes:
(a) Study Session of March 1, 2016.
(b) Regular Meeting of March 1, 2016.
Recommended Action: Approve.
Requested by: City Clerk
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
January 28, 2016.
Recommended Action: Receive and File.
Requested by: Community Services Department
6.4 Planning Commission Minutes:
(a) Regular Meeting of January 26, 2016.
(b) Regular Meeting of February 23, 2016.
Recommended Action: Receive and File.
Requested by: Community Development Department
6.5 Ratification of Check Register - Dated February 25, 2016 through
March 16, 2016 totaling $1,680,851.92.
Recommended Action: Ratify.
Requested by: Finance Department
6.6 Second Reading and Adopt Ordinance No 04(2016): Amending
Sections 2.20.040 and 2.20.070 of Chapter 2 of the Diamond Bar
City Code Relating to the Administration of Personnel System.
Recommended Action: Approve for Second Reading by Title Only, Waive
Full Reading and Adopt.
Requested by: Human Resources Division
MARCH 22, 2016 PAGE 4
6.7 (a) Authorize the City Manager to Enter into a Memorandum of
Understanding (MOU) with the City of Industry Establishing a
Reimbursement Agreement for Consultant Costs Related to the
Preparation of Joint Fastlane and Tiger Transportation Funding
Grant Applications.
Recommended Action: Authorize.
(b) Approval of a Budget Transfer of $66,462 from the Economic
Development — Professional Services Account to the City
Manager/City Clerk — Professional Services Account and Approval
of the First Amendment to a Consulting Services Agreement with
WKE, Inc. for Transportation Engineering Consulting Services.
Recommended Action: Approve.
Requested by: City Manager
6.8 Approve Maintenance Agreement for Lemon Avenue Undercrossing
with the State of California through the Department of Transportation
(Caltrans) Related to the Construction of a New Freeway Interchange
at Lemon Avenue on State Route 60.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 Appropriate $180,000 from General Fund Reserves and Approval of
Contract with Public Finance Strategies, LLC, dba TBWB Strategies
for $150,000 Plus a $30,000 Contingency for a Total Not -to -Exceed
cost of $180,000.
Recommended Action: Appropriate and Approve.
Requested by: City Manager
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Study Session 1
� Vi N 11161
To: Honorable Mayor and Members of the City Council
From: Ryan McLean, Deputy City Manager
CC: James DeStefano, City Manager
Date: March 16, 2016
Re: FY 2016-17 City Council Goals & Objectives — 3/22/16 Study Session
At the March 1 Study Session, the City Council began to discuss the draft FY
2016-17 Goals & Objectives. This discussion was continued to the March 22
Study Session, Any Council direction provided to staff at the March 1
meeting has been incorporated in the draft Goals & Objectives attached to
this memo.
Following the discussion at the March 22 Study Session and at the direction
of the Council, staff will bring a final version to the City Council at the April 5
meeting for consideration and adoption.
City Council Goals & Objectives/Strategic Plan FY 2016-17
1. Develop and implement responsible fiscal policy that ensures long-term financial
sustainability.
1.1 Secure additional long-term General Fund revenues by enhancing and diversifying the City's
sales tax base. -
1.2 Develop and consider options to increase the City's Transient Occupancy Tax (TOT or "hotel
room tax") rate.
1.3 Prepare a long-term fiscal sustainability report with strategies to meet future community
needs and associated maintenance, renovation, and improvement costs.
1.4 Conduct a City-wide User Fee Study to determine full cost recovery levels of all City services.
1.5 Identify subsidized programs and consider policy options to eliminate or reduce subsidies.
1.6 Prepare a use analysis for the Diamond Bar Center to determine historical trends and
identify revenue -generating opportunities, including actively marketing the facility to the
business community for weekday conference use.
1.7 Return maintenance responsibilities to the five homeowner's associations in Lighting &
Landscape Assessment District (LLAD) #41.
2. Pursue transportation infrastructure improvements that mitigate traffic congestion in
Diamond Bar.
2.1 In cooperation with the City's project partners, -complete the 57/60 Confluence Project.
2.1.1 Complete construction of the westbound SR -60 on-ramp from Grand Avenue (Phase
One).
2.1.2 Commence construction of the westbound SR -60 off -ramp and auxiliary lane to
Grand Avenue (Phase Two).
2.1.3 Complete design of local improvements at Grand/Golden Springs and Diamond Bar
Golf Course frontage and prepare for construction (Phase Three).
2.1.4 Secure Construction funding for the 57/60 freeway mainline improvements, bypass
connectors, and Grand Avenue bridge widening project (Phase Four).
2.2 In cooperation with the City's project partners, secure funding and complete the 57/60 "big
fix" project, which includes missing connectors and carpool lanes.
2.1.1 Complete a feasibility study to determine the preferred and most effective options.
2.1.2 Continue federal advocacy efforts necessary to secure funding.
2.3 In cooperation with the City's project partners, complete the Lemon Avenue on/off ramp
project. -
2.3.1 Commence construction 1st Qtr. FY 2016-17.
2.4 Advocate for transportation solutions that are equitable in distribution of goods movement
traffic and maintain opposition to SCAG's proposed east/west freight corridor in the San
Jose Creel< Wash.
2.5 Optimize traffic flow on the City's arterial streets (Grand Ave., Diamond Bar Blvd., and
Golden Springs Dr.).
2.5.1 Implement the adaptive traffic control system.
3. Implement a long-term economic development policy strategy that attracts and retains
quality small businesses and national/regional credit tenants.
3.1 In cooperation with the property owners, redevelop the K -mart site to include new retail
and restaurant options.
3.2 Pursue a well-qualified developer and begin construction on a hotel project at the former
Honda property and/or Brea Canyon Road trailer/storage site.
3.3 In cooperation with the Regional Chamber of Commerce —San Gabriel Valley, establish an
annual Diamond Bar Restaurant Week to promote local businesses.
3.4 Launch the Dining Diamond Bar media campaign to promote local restaurant options.
3.5 Continue the Mayor's monthly meetings with local business leaders.
4. Maintain a safe, sustainable and healthy community.
4.1 Complete a comprehensive update to the City's General Plan
4.1.1 Approve a contract with the consulting firm.
4.1.2 Form General Plan Advisory Committee and associated subcommittees.
4.1.3 Begin the public engagement process.
4.2 Encourage participation in Neighborhood/Business Watch groups and enhance
communication to groups already in place.
4.3 Maintain and enhance the City's emergency response readiness/preparedness through staff
training/exercises/simulations, policy development and public education.
4.4 Begin waste hauler franchise review and negotiation process.
4.5 Update the City's ADA self-evaluation and transition plan.
4.6 Secure funding partners/sponsors to fund a "quiet zone" on the MetroLinl<train line at
Lemon Avenue near Walnut Elementary.
5. Provide an open, efficient and responsive local government.
5.1 Launch a redesigned City website that includes the latest technologies, streamlines the user
experience, enhances public engagement, communication and reporting opportunities, and
expands access to public information and documents.
5.2 Complete and launch a comprehensive update to the City's smartphone application.
5.3 Upon launch of the new website and smartphone application, conduct a marketing
campaign to promote the new website and application as the primary sources of City
information and news.
5.4 Make a live stream of the DBty Government Access Channel available on the City's website.
5.5 Continue efforts to image and catalogue public records across departments.
5.6 Expand online permit and business license application portals.
5.7 Develop an updated e -government plan.
6. Provide and maintain high quality public facilities, infrastructure, and equipment.
6.1 Develop and consider options for a property -based assessment to fund parks and recreation
and athletic field capital improvement projects.
6.2 Complete annual fiscal year Capital Improvement Plan (CIP) projects on time and within
budgets.
6.3 Develop plans to incorporate the streetscape features of the Grand Avenue Beautification
project at other arterial intersections and City entry points.
6.4 Complete a parks and facilities infrastructure inventory and maintenance schedule.
6.5 Review all current landscape maintenance contracts and update associated scope of work as
necessary to meet current needs and standards.
6.6 Develop a fleet management and replacement plan.
7. Provide high quality community and recreation programs and services that meet the needs of
the diverse Diamond Bar community.
8. Develop and maintain a professional and effective workforce to serve the public.
8.1 Conduct succession planning efforts to prepare for a transitioning workforce.
8.2 Implement a new employee performance management system, including a revised
evaluation process, form and training.
8.3 Expand employee training and leadership opportunities that result in improved customer
service.
City of Diamond Bar
CITY COUNCIL STUDY SESSION
SOLID WASTE CONTRACT DISCUSSIONS
MARCH 22, 2016
Background
July 2009 - City Council Approved Exclusive Franchise Agreements
Waste Management — Residential Waste Hauling
Valley Vista - Commercial Waste Hauling
Exclusive Negotiations led by staff and a contracted
consultant/expert resulted in the existing eight (8) year franchise
agreements effective August 2010.
Current Solid Waste Contracts expire August 2018
City Council Options
Options for procurement of solid waste services include:
Exclusive negotiations with current haulers
Competitive Bid Process
Option 1. Exclusive Negotiations
6 month negotiation timeframe
Ensures continued services
Avoids transitional issues
Fewer adjustments for customers
Opportunity to improve existing service
Note: May transition to competitive bid if negotiations are not
resolved in appropriate timeframe
Option 2. Competitive Bid Process
Ensures services are competitively priced
May result in new and innovative programs
Allows for open competition between service
providers
Opportunity to improve existing service
Next Steps
City Council chooses preferred option (exclusive negotiation or
competitive bid process) and provides direction to staff.
At a future Council meeting, staff will recommend entering into
a contract with a consultant to assist with the chosen process.
Based on Council direction, staff will move forward with the
objective to have the new agreement(s) in place by the August
151 2018 expiration date.
Staff will provide progress updates to the City Council at future
Study Session meetings.
Discussion/Questions?
Agenda No. 6.1
• .� a t • s • r •i
There is no report for this agenda item.
Agenda No. 6.2(a)
CITY OF DIAMOND BAR @9AVY
CITY COUNCIL STUDY SESSION
MARCH 1, 2016
STUDY SESSION: M/Tye called the Study Session to order at 6:00 p.m.
in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley
Drive, Diamond Bar, CA 91765.
Present: Council Members Carol Herrera, Ruth Low,
Steve Tye, Mayor Pro Tem Jimmy Lin, and Mayor Nancy Lyons.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Deputy City Manager; Bob Rose, Community Services
Director; David Liu, Public Works Director; Greg Gubman, Community Development
Director; Dianna Honeywell, Finance Director; Ken Desforges, IS Director; Amy Haug,
Human Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos,
Senior Management Analyst; Marsha Roa, Public Information Manager; and, Tommye
Cribbins, City Clerk.
FY 2016-17 CITY COUNCIL GOALS AND OBJECTIVES — Discussion and
Action
DCM/McLean stated that the Goals and Objectives identify a strategic plan for
the upcoming year so as the goals are prepared and adopted, budget and
planning decisions can move forward. The goals are followed by objectives
which are intended to be measureable.
1. Develop and implement responsible fiscal policy that ensures long term
financial sustainability.
1.1 Secure additional long term General Fund revenues by enhancing and
diversifying the City's sales tax base. Much of the City's sales tax is
generated through gas stations and with the changes in the market
means the City's revenues based off of gas prices are low and the goal is
to try to diversify by bringing in other national/regional tenants that have a
broader sales tax base to bolster the City's long-term financial
sustainability.
1.2 Develop and consider options to increase the City's Transient
Occupancy Tax (TOT or Hotel Room Tax) rate. Staff would like to
research options for increasing the TOT in the future to diversify revenue
sources. TOT generally ranges from 10% to 16%. The current rate is
10% which is on the lower end of the scale for Southern California.
MPT/Lin asked what the current rate was.
DCM/DeStefano reiterated that the current rate is 10% and according to
the mid -year adjusted budget process it is likely that the TOT will
generate about $950,000 this fiscal year. DCM/DeStefano said he did
not believe the rate had been changed since incorporation and with
MARCH 1, 2016 PAGE 2 CC STUDY SESSION
opportunities for new hotels coming to the City it may be time to
reconsider a rate adjustment. For Diamond Bar the issue is that this is a
revenue source that while it is a tax and requires a vote of the people, it is
one that is not paid for by the residents and the City is substantially
behind what other cities are doing. It is a fairly easy source of revenue.
If the rate were changed from 10% to say 14% it would generate
$350,000 or more. Whether or not more hotels come into the City it
should be considered.
M/Lyons asked if the goal was to implement these things by the end of
the next fiscal year.
DCM/McLean said that some of the items are long-term projects,
particularly in the transportation infrastructure area (SR57/60; Lemon
Avenue). On this particular item, staff would like to get it completed by
the end of this fiscal year.
M/Lyons suggested the objectives contain a timeframe for completion.
C/Low asked if there was a way to capture Internet commerce sales tax
MPT/Lin said "not yet."
CA/DeBerry said that at this time the warehouse location/point of sale is
the point at which sales tax revenue is captured.
1.3 Prepare a long-term fiscal sustainability report with strategies to
meet future community needs and associated maintenance,
renovation and improvement costs. This has been a goal of the City
Council in past years which has been combined so that staff can look at
doing a fiscal sustainability report to bring back to the City Council with
some long-term planning, forecasting, etc. and use it as a tool for the
future.
1.4 Conduct a Citywide User Fee Study to determine full -cost recovery
levels of all City services. Staff is preparing an RFP to hire a consulting
firm to look into the City's fees across the board which is something that
has not been done in about seven (7) years in most cases.
1.5 Identify subsidized programs and consider policy options to
eliminate or reduce subsidies. As part of this process staff wants to
find out where the City is subsidizing programs with General
Fund/Special Revenue dollars to allow for good policy decisions going
forward for fiscal sustainability.
MARCH 1, 2016 PAGE 3 CC STUDY SESSION
1.6 Prepare a use analysis for the Diamond Bar Center to determine
historical trends and identify revenue -generating opportunities,
including actively marketing the facility to the business community
for weekday conference use.
In this instance, staff is looking to determine historical trends, identify
revenue generating opportunities and actively market the facility to the
business community for weekday use where appropriate. The Diamond
Bar Center has existed for more than a decade and staff would like to
look back on this period of time to gain information for moving forward to
appropriately utilize that asset.
1.7 Return maintenance responsibilities to the five homeowner's
associations in Lighting & Landscape Assessment District (LLAD)
#41.
This is a carryover from the past. An adjustment was completed for
District #39 and this year staff is looking forward to making adjustments
to District #41.
M/Lyons felt this had been discussed.
DCM/McLean said this has been discussed and staff had direction from
the City Council for District #41. It is a matter of carrying that through
with the necessary steps to get it approved.
2. Pursue transportation infrastructure improvements that mitigate traffic
congestion in Diamond Bar.
DCM/McLean stated that these items refer to the long-term transportation
projects, particularly with respect to the SR57/60 and Lemon Avenue which
remain ongoing. Construction on both of these projects will begin this year.
Work on these projects is more than a decade in the making for which
Diamond Bar has spent a lot of time and money that is now moving to actual
construction phases.
MPT/Lin asked if the westbound off ramp had been designed (Phase II).
PWD/Liu responded that it had been and that Phase II is fully funded.
Construction of the onramp is scheduled to begin March 16 and Phase II
construction will begin six months later (September 2016).
M/Lyons referred to 2.5.1 (implement the adaptive traffic control system)
asked if it was a series of traffic signals or a software system.
PWD/Liu responded that it is a software system that will tie all of the major
signals along the freeway arterials.
MARCH 1, 2016 PAGE 4 CC STUDY SESSION
M/Lyons asked if this item should be further quantified.
PWD/Liu said this includes the three major arterials that were identified in the
application.
CM/DeStefano asked if 2.5.1 could be reworded as follows: "Implement the
adaptive traffic control system on Diamond Bar Boulevard, Golden Springs
and Pathfinder Road".
DCM/McLean said staff would note the inclusion of the three arterials.
3. Implement a long-term economic development policy strategy that
attracts and retains quality small businesses and national/regional
credit tenants.
DCM/McLean stated that many of the sub items will be familiar including
pursuing a well-qualified developer and begin construction on a hotel project
for which two sites have been identified — the former Honda property and the
Brea Canyon Road trailer/storage site. CM/DeStefano is working with a
couple of developers to get the hotel built. Staff is working with the Kmart
property owner to include new retail and restaurant options at that site.
3.3 Launch the Dining Diamond Bar media campaign to promote local
restaurant options is being pursued through the Public Information
Division and will be a component of the Mayor's State of the City this
year which promotes local shopping and restaurants.
C/Herrera asked when the State of the City is being held.
CM/DeStefano responded that it will take place on March 30.
MPT/Lin asked how much sales tax the City lost when Kmart closed.
CM/DeStefano responded "hardly anything." Toward the end it was probably
$80,000 a year. When gas prices were higher the City had gas stations that
out -performed Kmart in sales tax production.
3.4 Continue the Mayor's monthly meetings with local business leaders.
This is a program the Mayor started this year which will continue so that
the City can interface with local businesses to learn more about them.
4. Maintain a safe, sustainable and healthy community.
DCM/McLean referred to 4.1 Complete a comprehensive update to the City's
General Plan. This is a multi-year project. The sub objectives under 4.1 are
items staff is looking to complete this year. All three of these items should be
well underway this coming fiscal year.
MARCH 1, 2016 PAGE 5 CC STUDY SESSION
C/Low asked about the timeframe for completing the General Plan update
from getting a consultant to a final product.
DCM/McLean said it would likely take a couple of years.
CM/DeStefano said it would more likely be two to three years and that much
of the timeframe would depend on the public engagement process and how
much the public is interested in participating which would determine the
number of meetings, etc.
4.2Encourage participation in Neighborhood/Business Watch groups
and enhance communication to groups already in place. Staff will be
rolling out a plan for the public safety subcommittee of the City
Council working on a marketing and outreach campaign in an effort
to increase participation in the Neighborhood Watch Program. The
goal is to increase participation in the next year.
Staff plans to continue the emergency response preparedness (Item 4.3).
There is a calendar for staff training and staff does regular exercises. In
addition, there will be more policy development and public education this
year. This is something that staff does to maintain readiness.
4.4 Begin waste hauler franchise review and negotiation process.
Another large item. The City's two waste haulers have contracts that run
through 2018 and the review process can be a long process that involves
bringing in a consultant, identifying needs for the next contract, making
sure that it meets all of the state and federal mandates related to waste
haulers which tend to change overtime. This process will begin in the next
few months.
4.5 Update the City's ADA self-evaluation and transit plan.
The City has a few new facilities that need ADA review and that process
will begin shortly.
4.6Establish a "quiet zone" on the Metrolink train line at Lemon Avenue
near Walnut Elementary (carryover from previous goals and objectives).
M/Lyons asked if this was something the City had control over.
DCM/McLean responded that this was an item in the stadium settlement
agreement for which the City of Industry would provide funds. It is a very
expensive process ($1 million).
C/Low asked what it is.
MARCH 1, 2016 PAGE 6 CC STUDY SESSION
DCM/McLean explained that it is a safety procedure that includes extra
arms, signage and the way the crossing is laid out. The process involves
federal agencies so the City would have to work through those processes
and pay for whatever modifications were necessary at the crossing.
C/Herrera asked if the City could ask ACE to adopt the project as they did
for Walnut.
CM/DeStefano said that City of Industry paid for the project. A local
example can be found at the intersection of Brea Canyon Road and Valley
Boulevard which has been turned into a so-called "quiet zone" which
means that horns will not be used as trains proceed through that area
because the intersection is secure from vehicles and pedestrians.
M/Lyons asked if the City intended to spend a million dollars on that
project.
CM/DeStefano said that there has been some discussion about the project
but not in any detail.
M/Lyons said that if the City had no intention of paying for the project it
should probably be removed from the goals and objectives.
C/Tye said he felt it should be a goal because ACE or some other entity
might pick up the tab.
MPT/Lin asked if it was still a consideration since there is no stadium
project and therefore the City is not obligated to do it.
CM/DeStefano explained that the "quiet zone" was under consideration
prior to the development of the settlement agreement for the stadium.
Because the railroad was going to be used for bringing customers into the
stadium Diamond Bar got the City of Industry, through the settlement
agreement, to pay the cost to build it with the stadium construction. So, it
is not an 'obligation" it is just a need to eliminate the train honking noise in
that part of the City. Staff would look to any and all entities for resources
to help contribute to it. It is not something the City has to do, it seemed to
be a good project for the community.
MPT/Lin said it is good to have it as a goal but he would look to some
other entity to finance it.
C/Herrera agreed that she would not want Diamond Bar to pay a million
dollars to do the project.
MARCH 1, 2016 PAGE 7 CC STUDY SESSION
DCM/McLean offered to edit the language to state: "Establish a quiet
zone and seek outside funding to complete the project." Council
concurred.
DCM/McLean said that in the interest of time he would hit the main points
of the next items.
5. Provide an open, efficient and responsive local government.
5.1 Includes "launch a redesigned City website" so staff has been looking at
modifying the existing site which was developed about 13 years ago.
Obviously, during that time technology changes and web design
improvements have been made and staff would like to go out to see what
the most up-to-date is and come back with a fully redesigned website that
includes all of the latest technologies to provide a good E Government
plan. When a website is redesigned a lot of the electronic pieces will feed
back into it including apps, resident reporting systems, etc.
C/Tye said the website needed to be user-friendly and cited his efforts to
retrieve tonight's agenda.
DCM/McLean said that staff has done a lot of work on records
management and a new website would allow for a front -facing access to
all agendas (search by year and date).
M/Lyons asked for a break to move to the regular meeting.
CM/DeStefano asked if anyone had items that might have budget
implications they wished to add to the list.
C/Herrera said it is such a huge list she does not want to add to it.
C/Tye said that one thing the Council approved was getting a consultant
for a fine -dining restaurant and asked if it could be added.
M/Lyons said there was a resolution to get more information.
CM/DeStefano said this has been a topic of "closed session discussions'
and discussions with the City Manager and if the Council would like to
raise it to the level of a Goal it can be done but this is not where the
discussion has been.
M/Lyons asked whether the Council wanted to reconvene following the
regular meeting or have another study session at the next meeting to
discuss Goals and Objectives.
C/Tye said he would like to continue it to the next meeting on March 22
MARCH 1, 2016 PAGE 8 CC STUDY SESSION
DCM/DeStefano asked if there were any items Council Members wished to
add for discussion at the next meeting.
C/Low said she would like a Diamond Bar app included.
Public Comments: None.
ADJOURNMENT: With no further business to come before the City Council,
M/Lyons adjourned the Study Session at 6:30 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of 2016.
NANCY LYONS, Mayor
Agenda No. 6.2(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 1, 2016
STUDY SESSION: 6:00 p.m., Room CC -8 PROV
► FY 2016-17 City Council Goals and Objectives — Discussion and Action.
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:35 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Lyons led the Pledge of Allegiance.
INVOCATION: Pastor Tim Park, Evangelical Free Church provided
the invocation.
ROLL CALL: Council Members Herrera, Low, Tye, Mayor Pro Tem
Lin and Mayor Lyons.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu,
Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human
Resources Manager; Marsha Roa, Public Information Manager; Kimberly Young, Senior
Civil Engineer; Anthony Santos, Senior Management Analyst; Cecilia Arellano, Public
Information Coordinator; and, Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Lyons and City Council Members presented a Certificate of Recognition
to "Report for Reward" recipient Charles Fisher. (Continued from
February 16, 2016).
1.2 M/Lyons and City Council Members presented City Tiles to outgoing
Planning Commissioner Bob Nishimura and Parks and Recreation
Commissioner Ted Owens. Mr. Nishimura was unable to attend.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Captain Scroggins introduced Lt. Phillip Marquez, the newest member of
the Diamond Bar Sheriff's Team who spoke briefly about his new
appointment and that he looked forward to working with the City.
MARCH 1, 2016 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Pui-Ching Ho, Diamond Bar Library, announced upcoming library events
including a Personal Safety Workshop for Teens ages 13 to 17 on Saturday,
March 5 at 2:00 p.m.; a College Prep SAT/ACT on Saturday, March 12 at 2:00
p.m.; and, a free presentation on Diabetes on March 23 at 6:30 p.m. For
additional information and programs check the website at www.colapublib.org .
Chia Teng spoke about protected trees on the Millennium project site. As
previously stated, in 2008 without the completion of any of the mitigation plan the
developer cut more than 900 trees which is a clear violation of the EIR, City
Resolution and violation of the City Ordinance. He has been unable to find any
documents to verify CM/DeStefano's statement that Millennium completed a
mitigation plan prior to removal of the trees nor could he locate a clear and grub
permit and the practice of clear and grubbing is not supposed to supersede any
of these items. He claimed that Millennium violated the environmental
requirement to remove the trees and has so inappropriately and illegally and has
damaged his neighborhood environment and land. He requested that the City
Council protect the residents and their land and immediately scrap this
development plan, impose a fine or penalty for their violations and to request this
developer to restore the damaged land and trees.
Theresa Lee said that as a member of the Board of Directors of The Country
Estates, she became aware that the Millennium Development is planning to
construct certain retaining walls and underground storm drain pipes that will
encroach upon the properties located on Kicking Horse Drive over lots #4
through 10. This property is located within The Diamond Bar Country Estate
Association and subject to The Country's CC&R's which is very specific that any
construction on property owned by The Country Estates needs to obey the
declaration of the CC&R's. The CC&R's specifically prohibit construction of any
property located within the development without obtaining the Association's prior
approval according to Article 3, Sec 21 and Article 14 Sec 1. In view of recorded
Tract Map No. 53430 it is going to be encroaching on the Kicking Horse Drive
property and it indicated that although certain offers of Dedication of Easement
Rights over the property were reserved in favor of the County of Los Angeles the
following offer of dedications were expressly rejected on March 25, 1982. The
dedications that were rejected are as follows: "That the private and future storm
drain easement and private and future street shown on said map and therein
offered for Dedication B and the same are hereby rejected and that the private
and future storm drain ingress and egress easement and the future street shown
on said map and therein and offered for dedication being the same, are hereby
rejected; that the offer of dedication for abandonment of the rights of ingress and
egress over those certain strips of land as future street within lots #4 to #10 be
the same, are hereby rejected." So basically, the dedication for street
easements, storm drain on Tract Map No. 32482 of which Millennium intends to
use show there is no easement. Therefore, please ensure the City does not
authorize Millennium's construction of improvement on the Kicking Horse Drive
MARCH 1, 2016 PAGE 3 CITY COUNCIL
properties without obtaining approval of the property owners and the association.
Cynthia Smith read from a prepared statement submitted to the City Council on
what she termed the dangers of Piecemealing in Urban Planning and Preserving
Natural Landscapes. She stated that her recent experience with the Diamond
Bar Planning Department brought to light a great concern about an important
topic, a regular practice of piecemealing projects. It was explained to her by an
assistant planner that it is a regular practice to focus only on the specific remodel
project on the property and not to take into account landscape and vegetation
located to the rear of the parcel over an incline or natural cliff and not send field
inspectors to evaluate environmental impacts on "half -acre or less" residential
properties. However, the plan report bore CEQA approval and exempting an
EIR.
Piecemealing, as applied to urban and environmental land use development, is
when the plan ignores the entire project's property and all aspects of it, including
environmental impacts the project might have to it and the adjacent lands.
Fragmenting a project in this manner is usually done to allow for budgetary
constraints and/or to "fast track" a project for various planning department
reasons.
Piecemeal planning is reactionary planning that often results from development
pressures that are translated into development needs by creating a multiplicity of
micro layout plans to cater for development initiatives like housing. While such
an approach to development planning is incremental, it is characterized by
sprawling urban environments, uncoordinated developments, disorderliness and
lack of harmony among adjacent land uses. With its main focus being on
addressing immediate urban development's demands, piecemeal planning is a
threat to sustainable urban settlements and to preserving the natural landscapes
they may overlay.
Ms. Smith further stated that she had contact Shirley Imsand, Sr. Biologist, for
Los Angeles Regional Planning, who had responded to her question as to how
and why Diamond Bar planning might apply CEQA approval with no due
diligence in the EIR process on a property overlaying oak woodland. Ms. Imsand
replied that "For California, the CEQA policy guidelines are opposed to
piecemealing. An applicant or jurisdiction could be sued for doing this and would
probably lose in the court decision. For example, PRC Section 15003, Policy (h).
"The lead agency must consider the whole of an action, not simply its constituent
parts, when determining whether it will have a significant environmental effect".
(Citizens Assoc. For Sensible Development of Bishop Area v. County of Inyo
(1985) 172 Cal.App.3d 151) Exhibit 3.
"Any parcel overlaying an oak woodland eco -region should never be
piecemealed in the plan report, allowing CEQA stamping, without proper due
diligence in conducting all pertinent EIR studies, including bat activity, bird nest
and migratory bird reports".
MARCH 1, 2016 PAGE 4 CITY COUNCIL
Ms. Smith stated that it is her observation that Diamond Bar Planning has
demonstrated piecemealing in the plan report (related to our case), rubber
stamping CEQA, ignoring the entire property, including the environmental
impacts connected to the full plan of development. Given a frank admission of
piecemealing by a DB planner, citing "this is what we do" (we meaning the
planning department) — we are greatly concerned about our community and the
negative consequences already incurred by such a policy. Therefore, we ask
Diamond Bar City Council to explore this serious matter.
Fernando Lorenzo said he was born and raised in Diamond Bar. He runs a small
3D printing company and is currently working on a project with NASA to develop
rovers for a Mars Mission. He proposed an amendment for police officers to
wear body cameras at all times in the City when they are working to keep track of
evidence at the scene. He said that although technology still has its flaws he
believes that law enforcement officers should be able to wear cameras on their
uniforms because there are so many benefits to using them. We should emulate
departments that have adopted body worn cameras such as the Los Angeles
Police Department.
Tharina Lin, 2708 Rocky Trail said that the original owners of Millennium, Stanley
and Grace Chung had financial difficulties for many years and then sold 50
percent of the development and shares to Joaquin Enterprises and the working
capital is 100 percent by a company based in China. Kurt Nelson is working for
Joaquin Enterprises and has bragged that his employer is very rich and wealthy.
Millennium has bridged the Annexation Agreement with The Diamond Bar
Country Estates Homeowner's Association first and filed a lawsuit against
DBCHA secondly and lately Millennium has sent out threatening and insulting
mail to the homeowners, one of which she read.
Dave Reynolds spoke about turf removal rebates which he spoke about a year
ago at which time a mandate came down from the State where water needed to
stop wherever there was grass in median strips. After he addressed the Council
he spoke with CSD/Rose and was able to get the application just under the
deadline. Since that time the results of the planting are evident. DM/DeStefano
said that the City was limited to the funds it had and would keep the project to
those funds and not extend any monies beyond the rebate grant money. As the
plants are now established it is rather a hodgepodge design and he was hoping
that within the limit of the plants that would be counted out and looking through
the median strips to do more of a standard design. Instead, he sees where there
are straight lines down the center of the median and others where it is random
and others where it is staggered, the look he likes. Then half of the strips are
completely bare of any plants where mulch has been placed. He is glad that this
was a win-win for the City but was hoping that going forward that sooner rather
than later as CM/DeStefano said it would be monitored and would come back to
the Council as to what needed to be addressed in the budget to finish the job.
Median strips in this City make up an important category of curb appeal and the
way it is looking now it is rather chaotic. He hoped Council would set aside funds
MARCH 1, 2016 PAGE 5 CITY COUNCIL
to work around what is in place to make it well-planned. Additionally, grass and
weeds are starting to come up through the mulch and he was speaking with
PMS/Jordan about this issue when he was told that the City's landscape
company is watching this unfold and spraying as needed. He hoped the contract
was revised to keep the cost the same and to offset the cost of mowing with
spraying and other measures. He has always appreciated how this City is so
well run financially and the fiscal responsibility exhibited by all former and current
Council Members. It always blows him away that a bedroom community with a
small tax base has a City that looks as nice as it does and is so well maintained.
He understands that this is not the end product and hoped there could be two
phases in the near term to try to make it look better planned out.
Kurt Nelson speaking on behalf of Millennium Diamond Road and Wah Ching,
said that CM/DeStefano has responded to allegations about tree removal and
grubbing many times over. He will give the speaker the benefit of the doubt and
assume that he is genuinely concerned about replacement of all of the trees and
other vegetation that will be removed when the Millennium project is graded. The
Conditions of Approval, the bonds, Letters of Credit and the Development
Agreement will require that they be replaced, in many cases, at multiple ratios of
2:1 or 3:1 as stipulated. Theresa Lee speaking on behalf of the Board pulled out
references to old maps, as most know, when maps are recorded offers
dedications routinely made and generally always rejected, has nothing to do with
slope easements and other easements and as she knows, all of the easements
including pipes, retaining walls and all of the infrastructure that goes into the
Millennium Tract has been vetted again and again and again by staff and the
City's consultants. Architectural review citations and development CC&R's are
not meant to apply to such improvements and do not trump easements in favor of
the utilities. Wah Ching is a separate entity from other entities cited. The lady he
works for has a great deal of money which he brought up only because of the
mudslinging. To the last speaker, Mr. and Mrs. Chung could have been
interpreted to have financial difficulties when they dug into their pockets and
purchased the bankrupt, long -gone Millennium partner's share. Wah Ching
came on the scene years later.
Mr. Nelson referred to a letter that was read. He said that someone took his
letterhead and put the letter on it. By the way, everyone associated with
Millennium speaks fluent Chinese except for him and if anyone believes he was
responsible for writing such a poorly composed and written letter that is fraud and
it points to the intent and veracity of the testimony the Council is hearing.
Michelle Yi, 2865 Woodbridge Court (The Diamond Bar Country Estates) said
she was concerned about Kurt Nelson always having the last word. He issued
his phone number to all of the DBCA members several times over and she bets
he never got a single call. If he ever wanted to speak with any of us, this is not
the place. We are talking to them through our lawyers. That's what has to
happen and that's what is happening because they sued us. Last time he
mentioned that he did not sue our members, he sued the organization of DBCA.
MARCH 1, 2016 PAGE 6 CITY COUNCIL
890 homeowners are the DBCA and she does not understand how he sees a
difference between DBCA and 890 members who support membership in their
organization. Kurt Nelson claimed that they had a right to build the road,
retaining wall and underground pipe. She asked staff what would happen if
Millennium placed a pipe under the road and the retaining wall had a crack. It is
sitting on our homeowner's property and what if those underground pipes burst?
It would undermine those seven homes and the homes would slide down. Who
would be responsible? Not the county and not the City because this is a private
matter. According to the California Subdivision Map Act, local agencies can
grant extensions up to five years and state government could exercise their right
to extend the map by declaring a moratorium of a maximum of five years so that
totals 10 years. Millennium's Tentative Tract Map was approved on February 21,
2006. Today is March 1 so it is past 10 years so it means that the Tentative
Tract Map for Millennium has expired and now the DBCA asks what government
agency allows a sixty day extension. She quoted Section 66452.24 of the
Subdivision Map Act. This extension is only possible when the Subdivision
(Millennium) put on the application to extend the Map. Because there is no Map
to extend you cannot grant Millennium a sixty day extension. It is clear as day.
She read "prior to the expiration of an approved or a conditionally approved
Tentative Map upon application by the sub divider to extend that Map, the Map
shall automatically be extended for 60 days or until the application or the
extension is approved. Again, this 60 days could only be extended when sub
divider put up an extension to that Map. The extension could not be granted so
therefore we could come to only one conclusion which is that the Map has
expired.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano said the first speaker spoke to the issue of Oak trees, Walnut
trees, Coastal Sage Scrub, etc. and was concerned about the grubbing that took
place back in 2008. The gentleman and another member of the public spoke to
that matter August/September of 2015. At that time, staff put together a
memorandum that answered all of the questions and outlined all of the issues
which was provided to the City Council in October 2015. The Country Estates
membership including one or more of the speakers tonight are very well aware of
the memorandum that outlined all of the issues that tonight's first speaker
discussed because The Country Estates Board of Directors have a copy of the
October 6, 2015 memorandum. That matter continues to arise and staff has
continued to answer questions since October 2015.
The second speaker referred to concerns regarding the project and raised
comments regarding the project's compliance with the private CC&R's that are
within The Country Estates Homeowners Association and the member who
spoke happens to also be a member of that Board. That is a private party matter
which the City has said for many years regarding any project within a private
homeowner association, gate -guarded or not. Those issues are private party
matters. If the speaker as a Board Member has a concern regarding the
MARCH 1, 2016 PAGE 7 CITY COUNCIL
appropriateness of the developer's activity and/or the possibility of that activity
being on property that is governed by the private homeowner's association
board, they need to discuss these matters and sort the issues out to assure that
the proper steps have been undertaken. It is a private party matter. City
governments do not enforce private CC&R's. City governments were not a party
to the creation of private CC&R's and whether they are for residential or
commercial properties, cities do not enforce private CC&R's.
The third speaker spoke to a project while not identified by name is the same
project she spoke about at the last City Council meeting. There is a project
before the Planning Commission that requires public discourse and Planning
Commission decision-making. The speaker has concerns about components of
the project before the Planning Commission and the project has not yet reached
a decision level. It is pending before the Planning Commission. So, the
appropriate forum for the discussion and communication is at the Planning
Commission when the matter comes before the Planning Commission again for
Planning Commission decision making. There is no benefit at this point for
discussing the matter with the City Council since the project is before the
Planning Commission. The City Council should not engage in any discussion
regarding that project because it may come to the City Council as a result of an
appeal by a concerned party.
The fourth speaker referred to body cameras on police and sheriffs personnel.
Coincidentally he was with city manager colleagues last Thursday and received a
detailed presentation by Sheriff Jim McDonald regarding the Sheriff's
Department's testing and evaluation of body camera systems throughout the
department. This is part of a very extensive effort currently underway by the
Sheriff's Department for which there is no answer at this time and no decisions
forthcoming.
A couple of further comments regarding the Millennium Project. Again, that is a
Tract Map that was approved by the City Council in February 2006. As the last
speaker indicated there are provisions within the State Subdivision Map Act that
gives life to a decision such as that of 2006. That life for this project is 10 years.
As the speaker mentioned and cited to some extent, there are provisions in the
Map Act that allow for an Extension of Time to be granted and also for that
request to automatically add at least 60 additional days of life. That is what the
developer has done implementing their right to do so as outlined by the State's
Subdivision Map Act. At some point the developer will come before the City
Council which is likely to be in April or later. That project has a way to go and at
its current pace is headed for the City Council. As previously mentioned, a more
appropriate venue for communication on that project's decision making will be
when it is officially on the agenda before the City Council.
MARCH 1, 2016 PAGE 8 CITY COUNCIL
CM/DeStefano responded to Dave Reynolds that as a result of Governor Brown's
declaration of significant water reduction policies and the drought, MWD put forth
a major program wherein private property owners and public entities could,
through an application process, secure resources to change out water -thirsty
landscaping for drought tolerant and related landscaping. Mr. Reynolds happens
to be associated with a major homeowners association and he and his
association afforded themselves of that opportunity and did a great job in the
process. The City Council, through instruction to staff did the same thing and
staff applied for a $550,000 grant to basically remove all of the turf on the three
miles of Diamond Bar Boulevard and replace it with drought -tolerant landscaping
and mulching that would be fully covered by the grant. The project was
completed about 60 days ago and although no additional dollars were added to
the program he believes that may happen sometime in the future once it is
determined how the landscaping matures. Initially, the goal was to use the
program to swap out the landscaping without dipping into Diamond Bar funds
which has resulted in about a 50 percent reduction in the City government's
water usage.
MPT/Lin said he was interested in understanding Ms. Yi's quote regarding the 60
day extension.
CM/DeStefano said he could not speak to her quote or what was out of context in
her statement; however, the State Subdivision Map Act allows for the Map to
have a certain amount of life and based on a number of State actions over the
recessionary years, the Map has been given a life of about 10 years. There are
long standing provisions in the State Subdivision Map Act that allow for an
extension of 60 days or more at the very end of the process as long as the
applicant has sought that permission. That was done. The Millennium applicant
did so in January or February and by State law has that additional 60 days or
more in order to have consideration of the project.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — March 8, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — March 10, 2016 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.3 City Council Meeting — March 15, 2016 — 6:30 p.m., AQMD Government
Center Auditorium, 21865 Copley Drive (adjourned to March 22, 2016 by
unanimous approval of Agenda Item 8.2).
5.4 Planning Commission Meeting — March 22, 2016 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive. (Canceled)
MARCH 1, 2016 PAGE 9 CITY COUNCIL
5.5 City Council Meeting — March 22, 2016 — 6:30 p.m., AQMD Government
Center Auditorium, 21865 Copley Drive
5.6 Parks and Recreation Commission Meeting — March 24, 2016 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.7 State of the City — March 30, 2016 — 6:00 p.m., Diamond Bar Center, 1600
Grand Avenue.
6. CONSENT CALENDAR: MPT/Lin moved, C/Herrera seconded, to approve the
Consent Calendar with MPT/Lin abstaining from approval of Item 6.7 and, MPT
Lin removing Item 6.9 for separate consideration. Motion carried by the following
Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin, M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
AND ADOPT THE CONSENT CALENDAR.
6.2 APPROVED CITY COUNCIL MINUTES — Regular Meeting of February
16, 2016 —As presented.
6.3 RATIFIED CHECK REGISTER — Dated February 11, 2016 through
February 24, 2016 totaling $762,553.58.
6.4 APPROVED TREASURER'S REPORT — Month of January 2016.
6.5 APPROVED AGREEMENT WITH EXTERIOR PRODUCTS
CORPORATION FOR SERVICES RELATED TO VERTICAL STREET
POLE BANNERS, IN AN AMOUNT NOT -TO -EXCEED $50,000
ANNUALLY FOR THE TERM OF 3/1/2016 THROUGH 6/30/2019.
6.6 AWARDED DESIGN AND CONSTRUCTION ADMINISTRATION/
INSPECTION SERVICES CONTRACT FOR AREA 4 RESIDENTIAL AND
COLLECTOR STREET REHABILITATION TO ONWARD ENGINEERING,
INC. IN THE AMOUNT OF $119,753 AND AUTHORIZED A
CONTINGENCY AMOUNT OF $12,000 FOR CHANGE ORDERS TO BE
APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION
AMOUNT OF $131,753.
6.7 APPROVED CONTRACT AMENDMENT NO. 5 WITH FEHR & PEERS
FOR THE DEVELOPMENT OF THE ADAPTIVE TRAFFIC CONTROL
SYSTEM REQUEST FOR PROPOSAL (RFP) AND TRAVEL TIME DATA
COLLECTION IN THE AMOUNT OF $26,900; PLUS, A CONTINGENCY
AMOUNT OF $3,000, FOR A TOTAL AUTHORIZATION OF $29,900.
MARCH 1, 2016 PAGE 10 CITY COUNCIL
6.8 ADOPTED RESOLUTION NO, 2016-05: AUTHORIZING
PARTICIPATION IN THE MICTA MASTER SERVICES AGREEMENT
(CONTRACT NUMBER 155AN-FBOS2014-037) GOVERNMENT
PURCHASING PROGRAM AND AUTHORIZED THE CITY MANAGER
TO ENTER INTO A SEVEN YEAR AGREEMENT WITH TIME WARNER
CABLE TO PURCHASE INCREASED INTERNET BANDWIDTH FOR A
TOTAL NOT -TO -EXCEED AMOUNT OF $87,360 ($12,480 ANNUALLY).
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.9 ADOPT RESOLUTION NO. 2016-06: AMENDING THE CITY'S
PERSONNEL RULES AND REGULATIONS EFFECTIVE MARCH 2,
2016; AND, REPEALING RESOLUTION NO. 2008-34 IN ITS ENTIRETY.
MPT/Lin said he read the Resolution in its entirety. It was a very well
written document and he wanted to express his appreciation.
MPT/Lin moved, C/Herrera seconded, to Adopt Resolution No. 2016-06:
Amending the City's Personnel Rules and Regulations effective March 2,
2016: and, repealing Resolution No. 2008-34 in its entirety. Motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
Herrera, Low, Tye, MPT/Lin,
M/Lyons
None
None
8.1 APPROVE FIRST READING OF ORDINANCE 04 (2016) OF THE CITY
OF DIAMOND BAR AMENDING SECTIONS 2.20.040 AND 2.20.070 OF
CHAPTER 2 OF THE DIAMOND BAR CITY CODE RELATING TO THE
ADMINISTRATION OF A PERSONNEL SYSTEM.
CM/DeStefano introduced HRM/Haug who authored Item 6.9 and agreed
with MPT/Lin about her excellent work. In addition, she is the author of
Item 8.1 and will provide staff's report.
HRM/Haug stated that the item before the City Council is First Reading of
an Ordinance amending Sections 2.20.040 and 2.20.070 of the City's
Municipal Code. Chapter 2.20 entitled Personnel provides guidance
regarding the administration of a personnel system, which positions are in
the competitive service of the City and those that are in the at -will
employment relationship. It also outlines the process for adopting and
amending Personnel Rules and Regulations, contracting for special
MARCH 1, 2016 PAGE 11 CITY COUNCIL
services and the prohibition of discriminatory practices. The last update to
Chapter 2.20 was on March 1, 2005 and in the preceding 11 years there
have been legal updates and changes to the City's personnel practices.
The proposed changes to the City's Municipal Code will simplify the
current language regarding at -will employment and make the necessary
legal updates concerning anti -discriminatory practices.
Section 2.20.040 currently entitled Competitive Service lists all of the
positions that are outside the competitive service of the City. In other
words, the positions listed in this section are in an at -will relationship with
the City. This means that the City can terminate the employment
relationship without cause or right -of -appeal at any time which is a distinct
difference from those positions in the competitive service. In an effort to
more accurately describe the meaning of this particular section of the
chapter, the title has been changed to read At -Will Employment since that
is the significance of this section. Additionally, the permissible number of
hours that seasonal or intermittent part-time employees can work has
been changed from 1,040 to less than a 1,000 hours per year since that is
the City's current practice.
Section 2.20.070 entitled Discrimination has been completely rewritten in
order to comply with the current legal standards and to properly represent
the protected classifications from illegal discrimination. Additionally, the
definition of who is protected from illegal discrimination has broadened its
coverage to include not only City employees and applicants for City
employment, but also to volunteers, interns, City elected and appointed
officials, members of Commissions, Boards and Task Forces, Contractors,
Consultants and other non -employees doing business with and for the
City.
The proposed changes to Chapter 2.20 of the City's Municipal Code and
attached Ordinance were reviewed by the City Attorney.
C/Low asked if there are employees or others that fall within the "at -will"
employment categories, does this apply to new employees or to existing
employees.
HRM/Haug explained that the status of at -will employment is established
per job classification so it would apply to those incumbents in the identified
job classifications as well as, new employees who would be hired into
those job classifications identified in Section 2.20.040.
C/Herrera moved, to Approve First Reading of Ordinance 04 (2016) of The
City of Diamond Bar amending Sections 2.20.040 and 2.20.070 of Chapter
2 of the Diamond Bar City Code Relating to the Administration of a
Personnel System. Motion carried by the following Roll Call vote:
MARCH 1, 2016 PAGE 12 CITY COUNCIL
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.2 APPROVAL OF ADJOURNING THE MARCH 1, 2016 CITY COUNCIL
MEETING TO MARCH 22, 2016.
M/Lyons explained that several members of the City Council and staff will
be in Washington DC meeting with legislators for a transportation event
where City officials will attempt to secure additional funds for the Big Fix
(SR57/60).
C/Low moved, C/Tye seconded to adjourn the March 1, 2016 City Council
meeting to March 22, 2016. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Low, Tye, MPT/Lin,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera welcomed Lt. Phillip Marquez to the Diamond Bar family. Everyone
looks forward to working with him and she knows he will do a great job serving
the residents of Diamond Bar. She thanked outgoing Parks and Recreation
Commissioner Ted Owens for his many years of service as a Commissioner. All
of the City's Commissions play important roles and are great advisors to the City
Council Members on items that come before the Council. Mr. Owens will be
missed. There is a new store coming to Diamond Bar. What used to be Vons
and then became Haggen's is now going to be Smart & Final Extra and their
Grand Opening will be held on March 15. She asked everyone to visit the store
and welcome them to the community.
C/Low welcomed Lt. Marquez and said the City looked forward to working with
him. She hoped he would enjoy the City. Residents are very proud of this City
and all of the work the Sheriff's Team has provided. She thanked Commissioner
Ted Owens for his long service to the Parks and Recreation Commission. On
February 18 the Evergreen Chinese Association continued their celebration of
Chinese Lunar New Year with music, dancing, line -dancing, singing, and a
wonderful lunch. It was an honor for her to be a part of their celebration. She
wished Mr. Chi and his Board a Happy and Prosperous New Year, the Year of
the Monkey. She was happy to join Boy Scout Troop 737 for their Gold and Blue
Banquet. They have been in Diamond Bar close to 50 years and on this
occasion there were about 20 young Cub Scouts that were moving into the Boy
MARCH 1, 2016 PAGE 13 CITY COUNCIL
Scouts. It was a fun event and great to witness the excitement, energy and
innocence of the youth. Thank you to all of the adult leaders and the scout
masters and in particular Mr. Diego Calvera, for their leadership and for teaching
them life -skills, character development, conservation, love and enjoyment and
protection of the environment. She thanked staff for their efforts and was
especially grateful for Item 6.7 this evening which will allow for MTA approval of
the City's traffic signals and traffic. She looks forward to solving a myriad of
problems over the next three years. She thanked PWD/Liu and his staff for all of
their efforts on behalf of the City every day.
C/Tye thanked Fernando Lorenzo for his outstanding presentation and for taking
the time to come to the City Council to share his thoughts. NASA could learn a
lot from him. He congratulated Diamond Ranch High School Boys Varsity
Basketball team for winning their semi-final game by three points last Friday
against Beverly Hills High School. It was a very, very exciting game. The team
now goes on to face Chaminade on Friday evening at APU. Anyone who is
interested can call and request tickets to support the team. It is great that the
City has such great high school sports teams. Today he heard from Sheriff Jim
McDonnell and his vision for the department. It was terrific to hear from Sheriff
McDonnell about his vision for the department and the challenges they face. It is
a unique opportunity that this is the right guy in the right job at the right time.
MPT/Lin said that on Thursday he and M/Lyons attended the Annual Hero's
Prayer Breakfast. He was very touched to witness the event. Last Saturday he,
C/Low and M/Lyons attended the Boy Scout Troop 737 Annual Dinner. It was
very interesting to see so many fine youngsters and know that they are the future
of Diamond Bar. Saturday evening he welcomed the International Chinese
Transportation Professional Association's annual meeting held at the Heritage
Park Community Center on behalf of the City. This is the second consecutive
year they held their meeting in this great City.
M/Lyons said it has been a busy two weeks between the Boy Scouts and new
businesses opening and planning for the Smart & Final Extra Grand Opening.
The Regional Chamber held the Salute to Hero's Breakfast and at that breakfast
two Diamond Bar residents were honored, former Mayor Jack Tanaka and
firefighter Philip Olivas. Another event she attended that was notable was a
ceremony at South Pointe Middle School where they received a very prestigious
award called Middle Schools to Watch which puts them in a position to be asked
to go to Washington D.C. to train other middle schools throughout the country on
how to do things they do so well such as their STEM and Arts Education
program. She congratulated Principal Arzola, faculty and staff.
MARCH 1, 2016 PAGE 14 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 8:00 pm to March 22, 2016.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2016.
NANCY LYONS, MAYOR
Agenda No. 6.3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
JANUARY 28, 2016
CALL TO ORDER:
Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at
7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, Vice
Chairman Lew Herndon and Chairwoman Kim Hsieh
Absent: Benny Liang was excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Monique
Saliu, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the October 22, 2015 Regular Meeting.
Chair/Hsieh moved, C/Grundy seconded, to approve the Minutes of the
October 22, 2015 regular meeting as presented. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Grundy, Owens, Chair/Hsieh
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: VC/Herndon
ABSENT: COMMISSIONERS: Liang
1.2 Approval of Minutes for November 19, 2015 Regular Meeting.
VC/Herndon moved, C/Owens seconded to approve the November 19,
2015 regular meeting as presented.
AYES: Grundy, Owens, VC/Herndon
None
Chair/Hsieh
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
JANUARY 28, 2016 PAGE 2 P&R COMMISSION
ABSENT: COMMISSIONERS: Liang
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
C/Grundy said that the additional snow (Snow Fest) for the playfield was
successful because it allowed people to build snowmen which gave more
of a feeling of actually playing in the snow.
VC/Herndon said he heard one of the Council Members comment that
there were not quite as many people at the Snow Fest event as last year.
RS/Murphey said that according to sledding wristbands and game cards
there was a $300 difference in the revenue which was not significant but
indicates the count may have been a little bit less. However, it was a
pretty busy day.
C/Owens asked how many teams there were for adult basketball and
CS/Murphey responded "22". C/Owens asked what time the youth
basketball games start and RS/Murphey said she believed they started at
8:00 o'clock.
2.1.1 PowerPoint Presentation on Bridal Show Preview— CSC/Saliu
VC/Herndon said he understood the value of this event was that it
brings potential brides to the Diamond Bar Center and that the city
is attempting to increase its rental numbers through this type of
activity. CSC/Saliu explained that the Diamond Bar Center is
booked until 2017 so it appears that these types of events are
boosting the rental numbers.
C/Owens asked what the city's policy was on cost versus revenue
for the bridal show because the bridal show indicates a revenue
loss of $3,000. CSD/Rose explained that during the bridal show
the facility is not available to be rented by a third party ($3,400) for
their event which accounts for the lost revenue. Staff sees this
event as a marketing tool for future rentals of the facility and it is
also support for people who already rent the Diamond Bar Center
which allows them to meet different caterers who have already
catered at the Diamond Bar Center which provides for smoother
events and further benefits the event beyond the cost/revenue.
C/Owens asked if the caterers were recommended to the renters
and CSD/Rose said that staff does not "recommend" caterers but
provides a list of caterers that are available. RS/Murphey further
explained that there is a book with business cards of caterers and
vendors and renters ask if those service organizations have been
to the center before and staff will explain that the caterers are
generally at the center once a month and do a great job but there is
JANUARY 28, 2016 PAGE 3 P&R COMMISSION
no `official' recommended list.
Chair/Hsieh asked if weddings were held on weekdays in addition
to Saturdays and Sundays and CSC/Saliu responded that Fridays,
Saturdays and Sundays are usual bridal event days. There have
been a couple of weekday weddings. However, there are more
corporate rentals during the weekdays so the weekday rentals are
improving as well. Chair/Hsieh asked if the rental amount was
different and CSC/Saliu responded that there are weekday prices
and weekend prices. Business rates are higher than non -business
rates. Residents usually book private events on the weekends
which is about a $900 difference between resident and non-
residents and businesses. Non -profits and the city pay a
proportionately lower rate. Chair/Hsieh asked what she would.pay
at this time if she were to hold an event at the center and
CSC/Saliu responded that a resident has to rent at least two-thirds
of the ballroom which would be $1,980 for the six -hour base rate
and $165 for every additional hour. The full ballroom runs about
$2,640 for the six -hour base rate and $220 for additional hours
along with deposits. There is an additional fee for outdoor usage
as well. When one rents the Grandview Ballroom it includes the
kitchen rental. Chair/Hsieh said the cleaning was included and
CSC/Saliu responded no, that there is a $500 cleaning deposit for
the full Ballroom which is refunded but the contract says that the
renter is responsible for leaving the Ballroom in the condition they
found it in. Whether the renter does the cleanup or hires someone
to do the cleanup the deposit will not be refunded until all of the
cleanup policies have been followed and completed.
VC/Herndon asked when the bond for the Diamond Bar Center will
be paid in full. CSD/Rose said it was a 30 -year bond which was
refinanced from a variable rate to a fixed-rate bond and he is not
sure whether it was for the remaining years on the original note or
for a new 30 -year period.
2.2 Parks Report — PMS/Jordan
There was discussion of vandalism in parks. The young man was
arrested and his father paid the city for repair of the damage done
by his son.
Chair/Hsieh asked what caused the death of the shrubs at Pantera
Park and PMS/Jordan responded that staff believes it is a
possibility that a ground squirrel burrowed into the slope and
damaged the roots of the Acacia shrub along Pantera Drive
causing it to die. He instructed his crew to paint it green until the
city can get some large enough plants to replace it.
JANUARY 28, 2016 PAGE 4 P&R COMMISSION
C/Owens asked what a straw -waddle is and PMS/Jordan
responded that they are nylon tubes filled with straw that are laid
across slopes in 25 foot lengths and staked in place to filter
sediment out of the water flowing down the slope as well as,
prevent erosion.
C/Owens asked if the city sent a thank -you to the Girl Scouts for
their volunteer services and PMS/Jordan said that one had not
been sent but that it could and will be done.
2.2.1 Power Point Presentation on Lorbeer Middle School and Paul C.
Grow Parks — PMS/Jordan
2.3 CIP Projects — CSD/Rose
A Pantera Park Trail & Steep Canyon Trail - Plans were returned
to the consultant for additional corrections.
B. Diamond Canyon Park Construction — Under construction. Play
equipment has been installed. Based on the rate of construction
the park should be open to the public by summer, weather
permitting.
C. Design of Heritage Park Community Center Improvements —
nothing new to report.
E. Design of Longview Park South & Star Dust Park — Staff has
reviewed the value engineering and asked the consultant to make a
few more adjustments.
F. Heritage Park Rubber Surfacing Replacement — Work has been
completed.
G. Peterson Park Rubber Surfacing & Playground Equipment
Replacement Staff sent out an RFP, received proposals and
conducted interviews. All information has been submitted to the
City Manager's office with a recommendation. As soon as the
recommendation is approved staff will -move forward with play
equipment and new rubber surfacing at Peterson.
H. Longview Park North — This project is on hold until funding for
Peterson Park has been verified. Peterson is a priority and funding
for Longview could get moved to the next fiscal year if another
appropriation is required. Rubber surfacing at Longview Park North
has been completed.
G. Larkstone Park Design — The first round of plan check was
completed and has gone back to the developer. Staff is waiting to
JANUARY 28, 2016 PAGE 5 P&R COMMISSION
get the corrected plans back.
VC/Herndon asked if the design for Larkstone is based on the
design in which the Commission was involved or is this a new
design. CSD/Rose responded that it is essentially the same
design. The only change has been that staff asked for exercise
equipment to be installed similar to what was requested at
Diamond Canyon Park. Because of the ancient landslide
remediation a new grading plan was submitted which resulted in
the park being larger than what was originally planned.
VC/Herndon asked if the Commission recommended swings for the
park and CSD/Rose responded that staff asked for swings. There
are swings coming in at Diamond Canyon Park and this park is
similar. When the development was in the process of being sold
the landscape architect asked staff what changes they should
consider and as a result, everything was updated to current
operating standards.
2.4 List of pending Commission requests — CSD/Rose updated the
Commission on pending Commission requests.
The number of girls in this year's youth basketball program is 58. Last
year there were 50.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
VC/Herndon wanted to find out about the LA County Parks Needs Assessment
meeting held last Thursday and whether it was a "face dressing" meeting or
would the results be seriously considered. CSD/Rose responded that the
information put forth by Diamond Bar residents will be considered by the County
and by the City for consideration of future Diamond Bar projects. The number
one item was "acquiring and developing lighted athletic facilities at the YMCA
Pony League Facility" for which there were 55 votes. The second highest vote
getter was "developing the Lorbeer Middle Field as a lighted athletic field" for
which there were 28 votes. The third was "to develop the facilities at South Point
Middle School as lighted athletic facilities" which received about 20 votes. The
common theme is that the City of Diamond Bar needs more lighted athletic
facilities for its sports programs. In fact, the City Manager has been having
Closed Session meetings with the City Council to discuss acquiring and possibly
developing the YMCA Pony facility for which he has no additional information.
The results of the parks needs meeting were forwarded to the City Manager and
included in the weekly report that goes to the City Council tomorrow.
JANUARY 28, 2016 PAGE 6 P&R COMMISSION
C/Grundy concurred that more lighted fields are needed. The sentiment of the
audience was very obvious that any attempt to get more play space for the kids
should be a priority for the city and he hopes that the City Council takes the
proposal to consider the acquisition of the Pony fields and others seriously and
he hopes the city works aggressively with the county on the list to see if they
honestly want to help the city with its needs.
VC/Herndon reiterated that the County got Diamond Bar in the situation of having
insufficient parks and sports fields.
Chair/Hsieh thanked staff for what they do because even with the Snow Fest she
is always in awe of all that staff does for the city. Kudos to staff for all they do.
CSD/Rose further stated that at Thursday night's meeting a representative of
Girls Softball presented him with a list of what they felt needed to be improved on
in the ballfields. PMS/Jordan visited those facilities and found that there were
some issues that needed to be dealt with; however, the majority of the other
concerns were somewhat exaggerated. For the most part, staff found the
facilities to be in very good condition.
ADJOURNMENT: With no one objecting and no further business before the Parks and
Recreation Commission, Chair/Hsieh adjourned the meeting at 8:09 p.m.
The foregoing minutes are hereby approved this 25 day of February , 2016.
Attest:
i
KIM HSrEH, CHAIRWOMAN
Agenda No. 6. 4 (a)
MINUTES OF THE CITY OF DIAMOND BAR
EETING OF THE PLANNING COMMISSION
. JANUARY 26, 2016
CALL TO ORDER:
Vice Chair Mahlke called the meeting
eting. to order at 7:01 p:m. in the City Hall. Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Farago led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Frank Farago, Bob Nishimura,
Raymond Wolfe, Vice Chair Jennifer."Fred" Mahlke
Also present:.. Greg Gubman, Community Development. Pirector;
James Eggart, Assistant City Attorney; Grace Lee, Senior' Planner; Natalie T. Espinoza,
Assistant Planner; Mayuko .(May)'Nakajima, Associate Planner:, and Stella Marquez,
Administrative Coordinator.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None..
3. APPROVAL OF AGENDA: As presented
4. 'CONSENT CALENDAR:.
4.1 Minutes of the Regular Meeting of January 12, 2016.
C/Wolfe moved, VC/Mahlke seconded, to approve the Minute . s of the January 12,
2016, Meeting asptesente'd.. Motion carried by the following Roll.CMI vote:
AYES: COMMISSIONERS: Farago, Wolfe, VC/Mahlke
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Nishimura
ABSENT: COMMISSIONERS: None
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. PUBLIC HEARING(S):
7.1 Development Review No. PL2015-464 - Under the authority ' of Diamond Bar
Municipal Code (DBMC) Section 22.48, the property owner and applicant
requested a Development Review to add 4,464 square feet to the first floor of an
existing single family residence on a 0.54 gross acre lot. The subject property is
zoned Low Density Residential (RL) with an underlying General Plan land use
designation of Low Density Residential (RL).
PROJECT ADDRESS:
PAGE 2 PLANNING COMMISSIOR
21458 Cold Spring Lane
Diamond Bar, CA 91765
Adam Hui Gu and Zhi Jun Mo
21458 Cold Spring Lane
Diamond Bar, CA 91765
APPLICANT: Jason Sun
2275 Huntington Drive #347
San Marino, CA 91108
AP/Nakjima presented staffs . report and recommended Planning Commission
approval of Development Review No. PL ' 2015-464, based on the Findings of Fact
and subject to the conditions of approval as listed within the Resolution.
VC/Mahlke opened the public hearing.
Jason Sun, project architect, said he was available to answer Commission
questions.
C/Nishimura said that basically, the applicant was adding an entryway and room
to the front of the house and Mr. Sun responded "yes."
VC/Mahlke closed the public hearing.
CMolfe moved, C/Nishimura seconded, to approve Development Review
No. PL2015-464, based on the Findings of Fact and subject to the conditions of
approval as listed within the Resolution. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Farago, Nishimura, Wolfe,
VC/Mahlke
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.2 Development Review and Minor Conditional Use Permit No. PL2015-98 -
Under the authority of Diamond Bar Municipal Code Section 22.48 and 22.56, the
applicant and property owner requested Development Review approval to
construct a 1,249 square foot,. two-story addition, 298 square foot balcony and a
63 square foot porch to an existing 1,555 square foot, two story single family
residence with an attached Use
square -foot two -car garage on a 0.35 gross acre
lot. A Minor Conditional Use Permit was requested to allow a second story
addition to a nonconforming structure with a pre-existing 11 -foot building
JANUARY 26, 2016 PAGE. 3 PLANNING COMMISSION
separation to the house on the adjacent I . ot to the south where 15 feet is required.'.
The subject property is zoned Low Medium Density Residential (RIM) with an'
underlying General Plan land use designation of Low Density Residential.
PROJECT ADDRESS:
PROPERTY OWNER/
APPLICANT:
--505 Bellows Court
Diamond Bar, CA 91765
Justin Lee
505 Bellows Court
Diamond Bar, CA 91765
AP/Espinoza presented staffs report and . recommended Planning Commission
approval of Development Review and Minor Conditional Use Permit No. PL20 15--
98, based on the Findings of Fact, and subject to the conditions of approval as
listed within the resolution.
VC/Mahlke opened the'public hearing.
Justin Lee, applicant, said he would respond to questions from Commissioners.
Cynthia Smith, 500 Bellows Court
rt (north side of the project) said she read the
documents and disagrees with all of the items that refer to when
privacy not being
very significantly impacted. She..wanted assurance of when mature landscaping
would be installed because staffs report says that since this property was
previously developed, landscape plans are not required for this project which she
said was not true because there is no landscaping on the property currently.
There are protected trees (California Chaparral Oaks) on the property directly
behind the project that create the stability of the hillside and if those trees are
touched their house will slide down the slope. In fact, there will be beautifully
arched, windows overlooking her patio which will impede the privacy of her back
yard. She said she talked with 'the neighbor (Richard) at 511 (Bellows Court)
which is on the south side of the project who is sick with the flu and he is very
concerned about the development being so close to his property and wanted to..
know if he could speak with someone about his concerns at a later date. 'Mrs.
Smith showed photos that spoke to her concerns regarding privacy issues. .- -
Gerald Heath, 552 Topside Place said he purchased his home new ' in 1987 and
paid a premium for a "view" lot and now comes to find that someone wants to
block that view. The request before the Planning Commission cannot be
.approved for a number of reasons but most importantly because the application
does not meet the definition of what is allowed for consideration, as a Minor
Conditional Use Permit as set forth in the Diamond Bar Municipal Code 'and
required Findings cannot be determined based on the facts at hand. In order to
grant a Minor Conditional Use Permit it must be shown that the application must
meet certain standards, standards which he recited frorn- the code: 1) The
JANUARY i PLANNING
design, location, size and operating characteristics of the proposed use are
compatible with the existing and future land uses within the vicinity; 2) The
subject site is physically suitable.for the type and intensity of use being proposed,
including access provision of utilities and compatibility with* adjoining land uses
and the absence of physical constraints;. 3y Granting the Minor Conditional Use
Permit will not be detrimental to thy: public interest, health, safety, convenience
or welfare or materially injurious to. persons, property or improvements in the
vicinity and zoning district in. which this property is located; 4) The proposed
project has been reviewed in compliance with the provisions of the California
Environmental Quality Act (SEQA).:
He stated that the proposed addition would nearly double. the exterior/interior of
the already existing non -conforming property. The design and size of this
proposal are not compatible with* the existing use and it most certainly is
incompatible with the use of his property and other residential uses in the vicinity.
The expansion would detrimentally impact the view from his home and. the
balcony addition would allow the applicant or future owner an unobstructed view
into his home and backyard which will interfere with the quiet enjoyment of his
property and diminish the value of.his property. The subject site is not suitable
for the type and intensity of use because the proposed use is not compatible with
adjoining land uses. It is incompatible with his property and all other properties
adjacent to the subject property and adjacent to his home. An additional
requirement in evaluating this a'plication -is that the granting of the Minor
Conditional Use Permit will not be detrimental to the public interest, health, safety,
convenience or welfare or be materially injurious to persons, property or
improvements in the vicinity in which this property is located. As he previously
stated, the application cannot be granted because the expansion of the non-
conforming use by nearly doub.ling the size and intensity of the property does
significantly and detrimentally impact his welfare and convenience and welfare
and public interests of his neighbors. The proposed property does not meet the
attempt to find it categorially exempt Under 14CQR15301 because the project
does not involve a negligible environmental impact and does involve a substantial
expansion of the existing residential use at a consequential environmental. impact
on such elements as view, services and other environmental concerns. Any
consideration of this application requires a further review in order to comply with
the provisions of the California Environmental Quality Act (CEQA). For the
reasons he has stated, the Commission must deny this application and it should
also be mentioned that the applicant has not resided at the property for quite
some time, if at all. It is highly probable that all that is intended is that he will sell
the residence and the intensity of use and doubling of the square footage will
likely result in more than one family inhabiting this single family residence. For
the reasons stated, please deny the application.
JANUARY 26, 2016 PAGE 5' PLANNING COMMISS101
Mr. Heath presented to the Commission a photo that overlooked the subject
property, taken from his rear yard; on which he sketched the proposed addition
to demonstrate how his view would be obstructed.
Mr. Lee thanked AP/Espinoza and said he could understand how concerned
residents value the quality of life in Diamond Bar and as a family of four, his family
values the quality of life in Diamond Bar as well and has been a resident since
1999. When the opportunity existed for him to better the quality of life for' his
family by creating a better home for his- family, this property came -up and his
family chose Diamond Bar as the place to live and retire. The picture Mr. Heath'
presented is m ' isleading and does not adequately depict the project. It is not
-professionally drawn to scale. The home was built in 1987 and the owner did
nothing to update the property and he felt his family would be providing a service
to the community by updating the property. Before the design was formulated he
looked at the neighboring properties and their design in. order to conform his
project to the neighborhood. He worked with AP/Espinoza for a year and a half
plus through many changes to get the add- ' on properly designed and conform to
the code requirements. He feels the design will enhance the community. He
understands the neighbors' concerns about the landscaping. The home has
'been neglected for many years and his first concern is to upgrade the home after
which he will be adding landscaping and plants. He knows in his heart it will look
and feel better when it is finished. This is not an improvement to sell the property,
he and his family are here for life.* . His kids have grown up here and .his' family
will remain here in Diamond Bar and he'is 100 percent involved in the project as.
a.property owner, not an investor. He agrees that Diamond Bar has a unique.
landscape and the view is whatmakesDiamond Bar unique and he can be in LA
in 30 minutes or in *the mountains in 30 minutes which is why he chose to live.
here. He will strive to. do everything possible to make a. balanced project for
everyone within the City's guidelines.
VC/Mahlke closed the public hearing..
CNVoIfe asked staff to display the aerial and highlight the 552 Topside property..
He said he believed the project's property owner was correct that the image was
a rough sketch and he is not comfortable moving this project* forward tonight
without having more of a scaled view of the potential impact to the 552 Topside
property. He also asked that the matter of project site windows looking down into
and onto the property to the north be addressed. He recommended that this item
be continued to a future meeting for further review.
C/Farago asked staff what the code states with respect to rights to view.
AP/Espinoza responded that the Residential Design Guidelines speak to view
protection and provides criteria for analyzing projects based on view protection
and the Code specifically states that there may be a panoramic view as long as
there is no complete loss of a view, a partially obstructed view is allowed.
JANUARY 26, 2016 PAGE 6 PLANNING COMMISSION
CDD/Gubman clarified that .the Residential Design Guidelines include view
conservation language that requires a project to be designed to take neighboring
views into account. The guidelines also state that properties do not have the right
to an unobstructed panoramic view and that it is understood and accepted that
there may be intervening obstructions within a viewshed and new development
may encroach into what might be currently an unobstructed or panoramic view.
While it is certainly appropriate for staff to come back and provide the
Commission with additiona
*1 photo simulations so that the Commissioners can
perhaps more measurably assess the potential view impact, the answer to view
*protection is that property owners are not entitled to having their current view
completely preserved without possibility of any encroaching into.it in the future.
Further viewshed analysis will bring to bear what exactly the amount of the
current vista would be obstructed to help the Commission determine whether the
proposed addition is conforming with the intent of those guidelines and how they
describe "view protection" and retention of certain viewsheds.
C/Farago asked about the measurement from the view is within the dwelling itself
through a window, in the rear yard or something else. CDD/Gubman responded
that the code does not get to that granular level of detail and staff would need to
review the design guidelines as'the Commission continues- to evaluate this
question, but it does not say from "ground level" certain considerations should be
taken into account, or that if the upper story views are unaffected then everything
is good, as an example. There is no sort ,of distinction as such. The code -is more
qualitatively providing the Commission with guidance to assess the impact.
C/Farago said his reason for asking this question is, depending on where one is
on the property whether one has put together of what the future state would be
the impact could be minimized or maximized. He is thinking aloud that if the
Commission does so it has to settle on what point they are to determine what the
actual impact would be. Otherwise, one could take any perspective from any of
the properties and say -move one foot in one direction and totally wipe out a view
and move one foot in -another direction and the view is still there. As long as
there is clarification on assessing it from a. particular point* from neighboring
properties, he is not certain how beneficial such an exercise would be.
SP/Lee pointed out a section in the Residential Guidelines that states that
although views should be preserved as much as possible, there- are certain
"ceremonial' rooms that provide. a little bit more importance and those would be
"living, dining, kitchen and deck" as opposed to secondary rooms.
C/Farago said he did not see that any of the landscaping was being removed and
SP/Lee said that C/Farago was correct. The proposed addition is not within the
limits of the existing natural vegetation along the slope. C/Farago asked about
JANUARY . 26, 2016 PAGE PLANNING COMMISSION
the large tree on the north 'tide property line within the front . yard and SP/Lee said
yes, it is a Pepper tree.
C/Wolfe said there is an oak tree behind the pool that is being removed and
AP/Espinoza responded that C/Wolfe was correct,-. there is an oak tree on the
slope that is being removed. VC/Mahlke asked if that was the tree Mrs. Smith
talked about and AP/Espinoza said yes, it is on the site plan. SP/Lde explained
that the oak -tree is not considered a "protected" tree because the lot does. not
exceed a -half acre in size.
C/Nishimura asked to seethe picture with the view from Mr. Heath's property at.
522 Topside Place. He noted that the tree on Mrs. Smith's property that is in the
middle of the proposed view restriction is a lot smaller in the photo than it normally
is. This tree has been pruned back significantly and when it is in full bloom the
tree canopy is a lot. bigger and not as thin so there will be a. lot more view
obstructed. There was talk about the scale and size of the proposed project. He
believes that there are more than a few other houses on this cul-de-sac that have
been improved and expanded so this is not the only house that is being added
on to. The Minor Conditional Use Permit shows that this is anon -conforming
piece of land in that it shows an 11 foot setback between the two. buildings which
he believes to be in error and asked AP/Espinoza to explain where the 11 feet
comes from. AP/Espinoza stated that this afternoon she contacted 'the. property
owner who spoke to the designer to ask him to ' he said that the angle from verify the 11 feet* between the.
-
subject property and the property to the south an
which he took the measurement it was 11 feet and staff based that figure off of
.
the plans that were submitted to the Planning Department. She further
responded to C/Nishimura that the measurement she took was 15. feet but her',
measurement was not taken from corner to corner.
VC/Mahlke asked staff to address the "privacy" issue. The plan calls for ' frosted
glass but she is not sure that the plan ensures privacy for the neighbors.-
AP/Espinoza stated that based on the design guidelines there is a privacy section
which includes that the second story windows facing close neigh ' boring properties
are minimized to provide privacy. In this case, on the south side elevation the
proposed second story window is a bedroom window and staff spoke with the
property owner to let him know that there could be potential privacy . concerns.
Because the property owner wanted light coming into his bedroom he opted for
the frosted glass to help with the privacy issue. In addition, because of the
balcony, staff recommended tall trees to be placed along the property lines to
help screen for privacy issues and the applicant decided he wanted bamboo
which will be maintained ' to 18 feet to address the privacy issues. AP/Espinoza
said she understood the neighbor's concern about bamboo but this is a bamboo
that is called "clumping bamboo" which is not as invasive as other bamboos.
0
04
PAGE 8 PLANNING COMMISSION
SP/Lee referred the Commissioners to the site plan which proposes a number of
trees along the north and south property lines to help minimize views into
neighboring rear yards for possible privacy concerns.
CNVolfe said if those trees are not planted and maintained over time, what is the
remedy? SP/Lee responded that the city can require the property owner to
maintain them and a condition can be added that they maintain the height and .
number of trees along both sides of the property line.
C/Wolfe moved to continue Development Review and Minor Conditional Use
Permit No. PL2015-98 to allow for the development of renderings depicting the
loss of a view shed, in particular for the 552 Topside property.
C/Farago asked how long it would take to put renderings together and bring it
back to the Commission and how would the timing impact the development?
SP/Lee said that staff would not want to. continue to a date certain and would
want to check with the applicant to see when he might be able to provide the
requested information and re -notice the project to notify the neighbors.
VC/Mahlke seconded C/Wolfe's motion to continue the item.
Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: 'Farago, Nishimura, Wolfe,
VC/Mahlke
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
VC/Mahlke thanked everyone for their participation.
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
VC/Mahlke welcomed AP/Nakajima. and said the Commissioners looked forward to
working with her.
STAFF COMMENTS/INFORMATIONAL ITEMS:.
9.1 Public Hearing dates for future proiec
CDD/Gubman reported that the next Planning Commission meeting is scheduled
for February 9 with one item on the agenda; a Conditional Use Permit request for.
an educational use called "Nobel University", a post baccalaureate school located
in the two-story office building at the comer of Pathfinder and Brea Canyon
Roads.
JANUARY 26, 2016 PAGE 9 PLANNING COMMISSION
11. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
VC/Mahlke adjourned the regular meeting at 7:55 p.m.
The foregoing minutes are hereby approved this 9th day of February, 2016.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
6 oA
nifer a 1ke,�V—iceCha`irperson
Agenda No. 6.4(b)
MINUTES OF THE CITY OF DIAMOND BAR
MEETING OF THE PLANNING COMMISSION
FEBRUARY 23, 2016
CALL TO ORDER:
Vice Chair Mahlke called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar,.CA 91765.
PLEDGE OF ALLEGIANCE: Vice Chair Mahlke led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Frank Farago, Raymond Wolfe,
Vice Chair Jennifer "Fred" Mahlke
Absent: Commissioner Bob Nishimura
Also present: Greg Gubman, Community Development
Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner;
Natalie T. Espinoza, Assistant Planner; and Stella Marquez, Administrative
Coordinator.
2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None
3. APPROVAL OF AGENDA: As presented
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of January 26, 2016.
C/Wolfe moved, C/Farago seconded, to approve the Minutes of the
January 26, 2016, Meeting as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Farago, Wolfe, VC/Mahlke
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nishimura
5. OLD BUSINESS: None
6. NEW BUSINESS: None
FEBRUARY 23, 2016
7. PUBLIC HEARING(S):
PAGE 2
PLANNING COMMISSION
7.1 Conditional Use Permit No. PL2015-427 - Under the authority of Diamond
Bar,Municipal Code (DBMC) Sections 22.58 and 22.30.050, the applicant
and property owner requested a Conditional Use Permit to operate a 6,352
square foot postsecondary school within a 70,757 square foot multi -tenant
commercial center. A Parking Permit was requested for a reduction in the
required number of parking spaces. The subject property is zoned
Community Commercial (C-2) with an underlying General Plan land use
designation of Professional Office (OP)
PROJECT ADDRESS:
PROPERTY OWNER:
APPLICANT:
2040 Brea Canyon Road #100
Diamond Bar, CA 91765
Plaza Diamond Bar Partners
Holding LLC
3029 Wilshire Boulevard #202
Santa Monica, CA 90403
Nobel University
505 Shatto Place #300
Los Angeles, CA 90026
AP/Espinoza presented staffs report and recommended Planning
Commission approval of Development Review No. PL2015-427, based on
the Findings of Fact and subject to the conditions of approval as listed within
the Resolution.
VC/Mahlke opened the public hearing.
With no one present who wished to speak on this item, VC/Mahlke closed
the public hearing.
VC/Mahlke asked if the accommodations utilizing the ITE rates had been
made elsewhere in Diamond Bar and CDD/Gubman responded that he did
not recall using the ITE methodology for other parking permits in the city but
it is a generally accepted methodology and the Trip Generation Manual is
an industrywide reference tool. More frequently, parking demand analyses
for discretionary projects have used what is called the ULI Shared Parking
methodology which is a different approach but basically looks at the
fluctuations and peak demands and finds where the worst-case
scenario/highest parking demand is. Both methodologies are reasonable
FEBRUARY 23, 2016 PAGE 3 PLANNING COMMISSION
and based on past practice and sample data from observations of parking
and trip generation.
C/Farago asked why the parking study analysis uses 17 parking spaces if
there are concurrent classes. AP/Espinoza explained that 17 spaces are
used in the parking study analysis because most of the businesses in the
center are open during the day before 6:30 p.m. when there is only one
class in session at a time and the two concurrent classes are in session in
the evening when most of the other businesses are closed.
C/Wolfe moved, C/Farago seconded, to approve Conditional Use Permit
No. PL2015-427, based on the Findings of Fact and subject to the
conditions of approval as listed within the Resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Farago, Wolfe, VC/Mahlke
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Nishimura
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Wolfe welcomed Ken Mok to the Planning Commission. Ken spent about
10 years on the Traffic and Transportation Commission and is well -versed in all
matters similar to what the Planning Commission deals with.
VC/Mahlke said she was excited to learn that Ken would be serving on the
Commission. She worked with Ken on the Traffic and Transportation Commission
and he helped VC/Mahlke gain her footing as a newcomer to that Commission.
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future proiects.
CDD/Gubman reported that the next Planning Commission meeting is
scheduled for March 8 and two new Planning Commissioners will be coming
on board at that time, Ken Mok and Naila Barlas. Naila Barlas is new to the
Commissions and because the Traffic and Transportation Commission has
been an excellent springboard to the Planning Commission, staff looks
forward to welcoming Ken Mok. Also on March 8, the Planning Commission
will formally reorganize during which a Chairperson and Vice Chairperson
will be appointed for the coming year.
FEBRUARY 23, 2016 PAGE 4 PLANNING COMMISSION
There are three hearing items scheduled for March 8. There will be the
continued review of a residential addition at 1606 Ana Nuevo which was
continued due to concerns about the scale and incompatibility with the scale
of the neighborhood; a proposed addition at 21618 Lost River; and a new
single family residence at 2651 Braided Main within the Diamond Bar
Country Estates.
The March 22 Planning Commission meeting will be canceled to allow the
City Council to hold its special scheduled meeting and the Planning
Commission meeting schedule will be resumed on April 12.
C/Wolfe stated that for the April 12 meeting he will be in Washington D.C.
11. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
VC/Mahlke adjourned the regular meeting at 7:17 p.m.
The foregoing minutes are hereby approved this 8th day of March, 2016.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
runif e M h ke, Chairp rson
Agenda # 6.5
Meeting Date: March 22, 2016
CITY COUNCIL "INI!AGENDA REPORT
�a
TO: Honorable Mayor and Members of the City Council
FROM: lames DeStefano, City Managep�y
TITLE: Ratification of Check Register dated February 25, 2016 through March 16,
2016 totaling $ 1,680,851.92
10041611711175121011Il I Rw
FINANCIAL IMPACT:
Expenditure of $ 1,680,851.92 in City funds.
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated February 25, 2016 through March
16, 2016 for $ 1,680,851.92 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments have
been reviewed and approved by the appropriate departmental staff and the attached
Affidavit affirms that the check register has been audited and deemed accurate by the
Finance Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
t--,�/ 1
Finance Director
Attachments: Affidavit and Check Register — 02/25/16 through 03/16/16.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated February 25, 2016 through March 16, 2016 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$1,422,104.81
Com Org Support Fund
$1,700.00
Prop A - Transit Fund
$78,654.83
Prop C - Transit Tax Fund
$26,366.34
Intergrated Waste Management Fund
$18,256.99
Community Dev Block Grant Fund
$12,741.50
PEG Fees Fund
$347.71
LLAD 38 Fund
$61,695.51
LLAD 39 Fund
$5,648.74
LLAD 41 Fund
$2,211.13
Beverage Ctnr Recy Grant
$162.69
Capital Imp Projects Fund
$20,991.40
Vehicle Maint/Repl Fund
$29,970.27
$1,680,851.92
Signed:
Dianna Honeywell U
Finance Director
SUNGARD PENTAMATION INC PAGE NUMBER: 1
DATE: 03/16/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - D01 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115501
02/25/16 4IMPRINT 4IMPRINT INC
0014095
PROMO ITEMS-P/INFO
0.00
995.10
10100
115502
02/25/16 ACCESSCO ACCESS CONTROL SECURITY
0015333
SECURITY GUARD SVCS
0.00
1,030.90
10100
115503
02/25/16 AGIACADE AGI ACADEMY CORP
0015350
CONTRACT CLASS -WINTER
0.00
453.60
10100
115504
02/25/16 ALLCITYM ALIS CITY MANAGEMENT SERV
0014411
CROSSING GUARD SVCS
0.00
7,853.43
10100
115505
02/25/16 AMERICOM AMERICOMP GROUP
0014070
PRINTER -TONERS
0.00
512.29
10100
115505
02/25/16 AMERICOM AMERICOMP GROUP
0014070
PRINTER -TONERS
D.00
1,603.32
10100
115505
02/25/16 AMERICOM AMERICOMP GROUP
0014070
PRINTER -TONERS
0.00
164.58
10100
115505
02/25/16 AMERICOM AMERICOMP GROUP
0014070
PRINTER -TONERS
0.00
392.18
TOTAL
CHECK
0.00
2,672.37
10100
115506
02/25/16 AMIRAZOD GHOLAM R AMIRAZODI
0015510
CONSULTANT SVCS -2/12
0.00
3,024.00
10100
115507
02/25/16 ARCIMAGI ARC IMAGING RESOURCES
0014070
PRIPTTER MAINT-I.T.
0.00
9.05
10100
115508
02/25/16 BESTBAGC BEST BAG COMPNAY
1155515
DOGGIE BAGS -JAN 16
0.00
938.60
1D100
115508
02/25/16 BESTBAGC BEST BAG COMPNAY
1155515
DOGGIE BAGS -FEB 16
0.00
938.60
TOTAL
CHECK
0.00
1,877.20
10100
115509
02/25/16 BESTLTG BEST LIGHTING PRODUCTS
0014093
MONTHLY MAINT-FEB 16
0.00
85.00
10100
115509
02/25/16 BESTLTG BEST LIGHTING PRODUCTS
0015333
SUPPLIES -DBC
0.00
197.95
TOTAL
CHECK
0.00
282.95
10100
115510
02/25/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-43
0.00
-61.88
10100
115510
02/25/16 BONTERRA BONTERRA PSOMAS
001
ADMIN FEE -PL 2015-43
0.00
61.88
10100
115510
02/25/16 BONTERRA BONTERRA PSOMAS
001
PROF.SVCS-PL 2015-43
0.00
343.75
TOTAL
CHECK
0.00
343.75
10100
115511
02/25/16 BST730 BOY SCOUT TROOP 730
0015350
PROCEEDS -SNOW FEST
0.00
20D.00
10100
115512
02/25/16 CDW-G CDW GOVERNMENT
1354095
GLASS BOARD-P/INFO
0.00
347.71
10100
115512
02/25/16 CDW-G CDW GOVERNMENT
0014070
COMP MAINT-I.T.
0.00
1,917.44
10100
115512
02/25/7.6 CDW-G CDW GOVERNMENT
001.4070
COMP MAINT-I.T.
0.00
4,200.50
10100
115512
02/25/16 CDW-G CDW GOVERNMENT
0014070
ANNL MAINT-I.T.
0.00
6,915.99
10100
115512
02/25/16 CDW-G CDW GOVERNMENT
0014070
CONTRACT SVCS-I.T.
0.00
1,244.00
TOTAL
CHECK
0.00
14,625.64
1010D
115513
02/25/16 CHANGJUD JUDY CHADIG
001
FACILITY REFUND-REAGA
0.00
25.00
10100
115514
02/25/16 C14APARRA CHAPARRAL MIDDLE SCHOOL
0015350
PROCEEDS -SNOW FEST
0.00
200.00
10100
115514
02/25/16 CHAPARRA CHAPARRAL MIDDLE SCHOOL
0015350
PROCEEDS -SNOW FEST
0.00
200.00
TOTAL
CHECK
0.00
400.00
1.01.00
115515
02/25/16 CHRISTIN CHRISTIAN LIFE CENTER
0015350
PROCEEDS -SNOW FEST
0.00
200.00
1.0100
115515
02/25/16 CHRISTIN CHRISTIAN LIFE CENTER
0015350
PROCEEDS -SNOW FEST
0.00
200.00
TOTAL
CHECK
0.00
400.00
10100
115516
02/25/16 CCLS CONFUCIUS CHINESE LANGUA
0015350
PROCEEDS -SNOW FEST
0.00
200.00
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 - GENERAL FUND
AMOUNT
PROCEEDS -SNOW FEST
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
0.00
FUND/DIVISION
10100
115517
02/25/16
CUBS768
CUB SCOUT
PACK #788
0015350
10100
115518
02/2S/16
DAPEERRO
DAPPER ROSENBLIT & LITVA
0014020
10100
115518
02/25/16
DAPEERRO
DAPPER ROSENBLIT & LITVA
0014020
TOTAL
CHECK
PROF.SVCS-PLNG COMM
0.00
150.00
10100
115519
02/25/16
DENNISCA
CAROL A
DENNIS
0015210
10100
115519
02/25/16
DENNISCA
CAROL A
DENNIS
0015210
10100
115519
02/25/16
DENNISCA
CAROL A
DENNIS
0015210
10100
115519
02/25/16
DENNISCA
CAROL A
DENNIS
0014030
TOTAL
CHECK
0.00
19,486.00
10100
115520
02/25/16
DEVIMAYA
MAYA DEVI
0015350
10100
115521
02/25/16
DHMAINTE
DH MAINTENANCE
0015340
10100
115521
02/25/16
DHMAINTE
DH MAINTENANCE
0014093
10100
115521
02/25/16
DHMAINTE
DH MAINTENANCE
0015333
TOTAL
CHECK
29.98
0.00
10100
115522
02/25/16
DBAYSO
DIAMOND
BAR AYSO
0015350
10100
115522
02/25/16
DBAYSO
DIAMOND
BAR AYSO
0015350
TOTAL
CHECK
PROCEEDS -SNOW FEST
0.00
200.00
10100
115523
02/25/16
DBHANDCA
DIAMOND
BAR HAND CAR WAS
5205554
10100
115523
02/25/16
DBHANDCA
DIAMOND
BAR HAND CAR WAS
5204090
10100
115523
02/25/1.6
DBHANDCA
DIAMOND
BAR HAND CAR WAS
5205230
TOTAL
CHECK
400.00
PROCEEDS -SNOW FEST
0.00
10100
115524
02/25/16
DBBREAKF
DIAMOND
BAR HIGH BREAKFA
0015350
10100
115524
02/25/16
DBBREAKF
DIAMOND
BAR HIGH BREAKFA
0015350
TOTAL
CHECK
-799.50
CDBG SVCS -DAY CAMP
0.00
10100
115525
02/25/16
DBHSLEOC
DIAMOND
BAR HIGH SCHOOL
0015350
10100
115525
02/2S/16
DBHSLEOC
DIAMOND
BAR HIGH SCHOOL
0015350
TOTAL
CHECK
10100
115526
02/25/1.6
DBHSCHEE
DIAMOND
BAR HIGH SCHOOL
0015350
10100
115526
02/25/16
DBHSCHEE
DIAMOND
BAR HIGH SCHOOL
0015350
TOTAL
CHECK
10100
115527
02/25/16
DBWOMANS
DIAMOND
BAR WOMAN'S CLUB
0015350
10100
115528
02/25/16
DBAAUW
DIAMOND
BAR/WALNUT AAUW
0015350
10100
115529 V
02/25/16
YMCA
DIAMOND
BAR/WALNUT YMCA
1255215
1.0100
115529 V
02/25/16
YMCA
DIAMOND
BAR /WALNUT YMCA
1255215
10100
115529
02/25/16
YMCA
DIAMOND
BAR /WALNUT YMCA
1255215
10100
115529
02/25/16
YMCA
DIAMOND
BAR/WALNUT YMCA
1255215
TOTAL
CHECK
10100
115530
02/25/16
DRHSPANT
DIAMOND
RANCH HIGH SCHOO
0114010
PAGE NUMBER: 2
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
PROCEEDS -SNOW FEST
0.00
200.00
LEGAL SVCS-DECORAH
0.00
1,903.10
LEGAL SVCS -DEC 15
0.00
3,719.90
0.00
5,623.00
PROF.SVCS-ADMN HRNG
0.00
25.00
PROF.SVCS-PLNG COMM
0.00
100.00
PROF.SVCS-PLNG COMM
0.00
150.00
PROF.SVCS-CNCL MTG
0.00
100.00
0.00
375.00
CONTRACT CLASS -FALL
0.00
217.80
MONTHLY MAINT-PARKS
0.00
735.17
MONTHLY MAINT-C/HALL
0.00
6,500.00
MONTHLY MAINT-DBC
0.00
12,250.83
0.00
19,486.00
PROCEEDS -SNOW FEST
0.00
200.00
PROCEEDS -SNOW FEST
0.00
200.00
0.00
400.00
CAR WASH-P/WORKS
0.00
110.44
CAR WASH -POOL VEH
0.00
135.70
CAR WASH -CODE ENFOR
0.00
29.98
0.00
276.12
PROCEEDS -SNOW FEST
0.00
200.00
PROCEEDS -SNOW FEST
0.00
200.00
0.00
400.00
PROCEEDS -SNOW FEST
0.00
200.00
PROCEEDS -SNOW FEST
0.00
200.00
0.00
400.00
PROCEEDS -SNOW FEST
0.00
200.00
PROCEEDS -SNOW FEST
0.00
2.00.00
0.00
400.00
PROCEEDS -SNOW FEST
0.00
200.00
PROCEEDS -SNOW FEST
0.00
200.00
CDBG SVCS -DAY CAMP
0.00
-184.50
CLOG SVCS -DAY CAMP
0.00
-799.50
CDBG SVCS -DAY CAMP
0.00
184.50
COBS SVCS -DAY CAMP
0.00
799.50
0.00
0.00
COMM ORG SUPPORT FUND
0.00
200.00
SUNGARD PENTAMATION INC PAGE NUMBER: 3
DATE: 03/16/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYanSact.Ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 - GENERAL FUND
10100
115534
10100
115535
10100
115536
10100
115538
10100
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
10100
115538
FUND/DIVISION
-----DESCRIPTION------
10100
SALES TAX
AMOUNT
115538
10100
115531
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
1255215
CDBG
SVCS -SR PROD
0.00
266.50
10100
10100
115531
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
2505310
CDBG
SVCS -MINI PARKS
0.00
635.50
10100
115531
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
2505310
CDBG
SVCS -MINI PARKS
0.00
1,845.00
10100
115531 V
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
1255215
CDBG
SVCS -SR PRIG
0.00
-266.50
10100
115531 V
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
2505310
CDBG
SVCS -MINI PARKS
0.00
-635.50
10100
115531 V
02/25/16
DIANACHO
DIANA
CHO
& ASSOCIATES
2505310
CDBG
SVCS -MINI PARKS
0.00
-1,845.00
TOTAL CHECK
0.00
0.00
10100 115532
10100
115533
10100
115534
10100
115535
10100
115536
10100
115538
10100
115538
10100
115538
10100
115536
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
10100
115538
TOTAL CHECK
02/25/16
DISCOVER
DISCOVERY SCIENCE
CENTER 1155515
02/25/16
DOGDEALE
DOG DEALERS INC
0015350
02/25/16
DONAROBE
ROBERT DONAHUE
001
02/25/16
ECOFERTI
ECOFERT INC
0015340
02/25/16 ECSIMAGI ITS IMAGING INC 0014030
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0014093
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 001.5340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/1.6 EXTERMIN EXTERMINETICS OF SO CAL 0015333
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015340
02/25/16 EXTERMIN EXTERMINETICS OF SO CAS 0015333
02/25/16 EXTERMIN EXTERMINETICS OF SO CAL 0015333
10100
115539
02/25/16
FEDEX
FEDEX
0014090
10100
1.15540
02/25/16
FEHRPEER
FEHR & PEERS
0015551
10100
115541
02/25/16
FRANCHIS
FRANCHISE TAX BOARD
001
10100
115542
02/25/16
FUNEXPRE
FUN EXPRESS LLC
0015350
10100
115542
02/25/16
FUNEXPRE
FUN EXPRESS LLC
0015350
ECO CHALLENGE PROG
CONTRACT CLASS -WINTER
FACILITY REFUND -DBC
MAINT SVCS-LORBEER
LASERFICHE LICENSES
PEST CONTROL -OCT
PEST CONTROL -OCT
PEST CONTROL-NOV
RODENT CONTROL-NOV +
PEST CONTROL-NOV
PEST CONTROL -DEC
RODENT CONTROL -DEC
RODENT CONTROL -OCT
RODENT CONTROL-NOV
PEST CONTROL -OCT
RODENT CONTROL-NOV
PEST CONTROL -DEC
PEST CONTROL-NOV
FIRE ANTS-LORBEER SCH
FIRE ANTS -PAUL GROW
PEST CONTROL -OCT
PEST CONTROL-NOV
PEST CONTROL -DEC
PEST CONTROL -DEC
PEST CONTROL -DEC
PEST CONTROL -OCT
PEST CONTROL-NOV
PEST CONTROL-NOV
RODENT CONTROL -OCT
EXPRESS MAIL -GENERAL
ENG SVCS -JAN 2016
WITHHOLDING ORDER
SUPPLIES -TINY TOTS
SUPPLIES -DB 4YOUTH
0.00
2,469.75
0.00
204.00
0.00
100.00
0.00
290.00
0.00
1,980.00
.00
.00
.00
00
.00
.00
.00
.00
00
00
00
00
.00
.00
.00
.00
.00
.00
.00
.00
.00
DD
00
00
00
0.00
0.00
D.00
0.00
0.00
50.00
50.00
50.00
50.00
50.00
50.00
65.00
65.00
65.00
75.00
75.00
75.00
225.00
275.00
375.00
30.00
30.00
30.00
40.00
40.00
40.00
40.00
40.00
40.00
1,925.00
131.50
3,260.25
108.16
21.20
61.39
SUNGARD PENTAMATION
INC
PAGE NUMBER:
4
DATE:
03/16/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
14:12:36
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between
'20160225 00:00:00.000'
and '20160316 00:00:00.000'
ACCOUNTING PERIOD:
9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115542
02/25/16
FUNEXPRE
FUN EXPRESS LLC
0015350
SUPPLIES-DB 4YOUTH
0.00
280.00
TOTAL
CHECK
0.00
362.59
10100
115543
02/25/16
GARCMARG
MARGARITA GARCIA
001
FACILITY REFUND-HRTG
0.0D
240.00
10100
115543
02/25/16
GARCMARG
MARGARITA GARCIA
001
FACILITY REFUND-HRTG
0.00
250.00
TOTAL
CHECK
0.00
490.00
1D1D0
115544
02/25/16
GFOA
GFOA
0014050
CERT REVIEW FEE-2015
0.00
70.00
10100
115545
02/25/16
GOMARTER
TERESA GOMAR
001
FACILITY REFUND-DBC
0.00
1,662.00
1D100
115546
02/25/16
GRAFFITI
GRAFFITI CONTROL SYSTEMS
0015230
GRAFFITI REMOVAL SVCS
0.00
2,912.00
10100
115547
02/25/16
IVES
HUMANE SOCIETY OF POMONA
0014431
ANIMAL CONTROL SVCS
0.00
10,273.50
10100
115548
02/25/16
ITALIANC
ITALIAN CATHOLIC FEDERAT
0015350
PROCEEDS-SNOW FEST
0.00
200.00
10100
115549
02/25/16
JEUNGJON
JONG JEUNG
001
FACILITY REFUND-DBC
0.00
100.00
10100
115550
02/25/16
JOBSAVAI
JOBS AVAILABLE
0014060
ANEU, RENEWAL SUBSCRIB
0.00
45.80
10100
115551
02/25/16
KATZOKIT
KOA CORPORATION
0015554
TRFFC ENG ON CALL-AUG
0.00
9,S75.DD
10100
115552
02/25/16
LANDSEND
LANDS' END BUSINESS OUTF
0014095
STAFF POLO SHIRTS
0.00
1,807.80
10100
115552
02/25/16
LANDSEND
LANDS' END BUSINESS ONCE
0014095
LOGO APP FEE
0.00
358.07
TOTAL
CHECK
0.00
2,165.87
10100
115553
02/25/16
LMSLC
LORBEER MIDDLE SCHOOL LE
0015350
PROCEEDS-SNOW FEST
0.00
200.00
10100
115553
02/25/16
LMSLC
LORBEER MIDDLE SCHOOL LE
0015350
PROCEEDS-SNOW FEST
0.00
200.00
TOTAL
CHECK
0.00
400.00
10100
115554
02/25/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
MTA PASSES-JAN 16
0.00
1,714.00
10100
115554
02/25/16
LACMTA
LOS ANGELES COUNTY MTA
1125553
CITY SUBSIDY-JAN 16
0.00
460.00
TOTAL
CHECK
0,00
2,174.00
10100
115555
02/25/16
YMCAAG
MAPLE HILL YMCA
0015350
PROCEEDS-SNOW FEST
0.00
200.00
10100
115556
02/25/16
ROAMARSH
MARSHA ROA
0014095
REIMB-PHOTOS/PSTCRDS
0.00
52.90
10100
115556
02/25/16
ROAMARSH
MARSHA ROA
0014095
REIMB-A MORGAN
0,00
327.00
TOTAL
CHECK
D.00
379.90
10100
115557
02/25/16
NORTHMIN
NORTHMINISTER PRESBYTERI
0015350
PROCEEDS-SNOW FEST
0.00
200.00
10100
115556
02/25/16
ONWARDEN
ONWARD ENGINEERING
2505510
BEAUTIFICATION-GRAND
0.00
1,437.50
10100
115558
02/25/16
ONWARDEN
ONWARD ENGINEERING
2505510
BEAUTIFICATION-GRAND
0.00
10,698.44
TOTAL
CHECK
0.00
12,135.94
10100
115559
02/25/16
ITS
PACIFIC TELEMANAGEMENT S
0015340
PARK PAY PHONES-MAR
0.00
495.84
1D100
115560
02/25/16
PATTONCA
CAMERON PATTON
0015350
OFFICIAL SVCS-2/20/16
'0.00
546.00
10100
115561
02/25/16
RFDICKSO
R F DICKSON COMPANY INC
0015554
STREET SWEEPING SVCS
0.00
21,635.25
SUNGARD PENTAMATION INC PAGE NUMBER: 5
DATE: 03/16/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
1D100
115562
02/25/16
ROTARYWV
ROTARY CLUB OF WALNUT VA
0015350
PROCEEDS -SNOW FEST
0.00
200.00
10100
115562
02/25/16
ROTARYWV
ROTARY CLUB OF WALNUT VA
0015350
PROCEEDS -SNOW FEST
0.00
200.00
TOTAL CHECK
0.00
400.00
10100
115563
02/25/16
SGVCMA
SAN GABRIEL VALLEY CITY
0014030
MTG-MCLEAN,CMGR
0.00
90.00
10100
115564
02/25/1.6
SBIOS
SANTA BARBARA INTL ORCHI
0015350
EXCURSION -ORCHID SHOW
0.00
432.00
10100
115565
02/25/16
SCFUELS
SC FUELS
5204090
FUEL -FEB 2016
0.00
803.70
10100
115566
02/25/16
SCORINDU
SCOR INDUSTRIES
001
REFUND -RECYCLING DEP
0.00
5,000.00
10100
115567
02/25/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL FAINT
0.00
1,671.13
10100
115567
02/25/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
4,471.24
10100
115567
02/25/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
23,985.44
TOTAL CHECK
0.00
30,1.27.81
10100
115568
02/25/16
SIMMONSR
RICX LEE SIMMONS
0015340
INSTALL SVCS-S/CYN PK
0.00
3,935.00
10100
115569
02/25/16
SIMPSONA
SIMPSON ADVERTISING INC
0014093
C/HALL LOBBY DISPLAY
0.00
1,058.75
10100
115569
02/25/16
SIMPSONA
SIMPSON ADVERTISING INC
0014095
DESIGN SVCS-DBCONN
0.00
4,825.00
TOTAL CHECK
0.00
5,883.75
10100
115570
02/25/16
SOLARWIN
SOLARWINDS.NET INC.
0014070
ANNE FAINT RENEWAL
0.00
1,448.00
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
529.67
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
001.5510
ELECT SVCS-T/CONTROL
0.00
447.26
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
371.05
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
24.89
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
24.69
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0014093
ELECT SVCS-C/HALL
0.00
10,359.52
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
D.00
61.17
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
82.32
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 3B
0.00
27.66
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
001.5340
ELECT SVCS-T/CONTROL
0.00
27.87
10100
115571.
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
1.385538
ELECT SVCS -DIST 38
0.00
25.15
10100
11.5571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
183.37
10100
115571
02/25/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
127.27
TOTAL CHECK
0.00
12,292.09
10100
115572
02/25/16
STDENISC
ST DENIS CATHOLIC COMMON
0015350
PROCEEDS -.SNOW FEST
0.00
200.00
10100
115573
02/25/16
STDENISC
ST DENIS KNIGHTS OF COLU
0015350
PROCEEDS -SNOW FEST
0.00
200.00
10100
115574
02/25/16
STDENISC
ST DENIS KNIGHTS OF COLU
0015350
PROCEEDS -SNOW FEST
0.00
200.00
10100
115575
02/25/16
STDENISC
ST DENIS KNIGHTS OF COLU
0015350
PROCEEDS -SNOW FEST
0.00
200.00
10100
115576
02/25/16
PENTAMAT
SUNGARD PUBLIC SECTOR PE
0014070
TRNG-FINANCEPLUS
0.00
640.00
10100
115577
02/25/16
TENNISAN
'TENNIS ANYONE INC
0015350
CONTRACT CLASS -WINTER
0.00
3,753.40
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND/DIVISION -----DESCRIPTION
0014070 CONSULTANT SVCS -2/5
0014093
FUND - 001 -
GENERAL FUND
GAS SVCS -HERITAGE
0015333
CASH
ACCT CHECK NO
ISSUE DT VENDOR
NAME
INTERNET SVCS-C/HALL
10100
115578
02/25/16 THECOMDY
THE
COMDYN GROUP INC
10100
115579
02/25/16 SCGAS
THE
GAS COMPANY
10100
115579
02/25/16 SCGAS
THE
GAS COMPANY
10100
115579
02/25/16 SCGAS
THE
GAS COMPANY
TOTAL
CHECK
VANTAGEPOINT TRNSFR AGNT
001
TOTAL
10100
115580
02/25/16 TAITDAVI
THE
TAIT GROUP INC
10100
115581
02/25/16 ADELPHIA
TIME
WARNER CABLE
10100
115581
02/25/16 ADELPHIA
TIME
WARNER CABLE
10100
115581
02/25/16 ADELPHIA
TIME
WARNER CABLE
TOTAL
CHECK
0015333
TOTAL
CHECK
FUND/DIVISION -----DESCRIPTION
0014070 CONSULTANT SVCS -2/5
0014093
GAS SVCS -CITY HALL
0015340
GAS SVCS -HERITAGE
0015333
GAS SVCS -DBC
0015551
CONSULTANT SVCS -JAN
0014070
INTERNET SVCS-C/HALL
0014070
INTERNET SVCS-C/HALL
0014070
INTERNET SVCS-COPLEY
10100
115582
02/25/16 UNITEDDA UNITED DATA SERVICES INC
0014070
10100
115583
02/25/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015333
10100
115583
02/25/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
TOTAL
CHECK
0.00
79.86
10100
115584
02/25/16
VANTAGEP
VAN'PAGEPOINT TENSER AGNT
001
10100
115584
02/25/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
TOTAL
CHECK
10100
115565
02/25/1.6
VARDANSU
SUMERAL VARDAN
001
10100
115586
02/25/16
GRAINGER
W.W. GRAINGER INC.
0015333
10100
115586
02/25/16
GRAINGER
W.W. GRAINGER INC.
0015333
TOTAL
CHECK
10100
115587
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
0015333
10100
115567
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
1385538
10100
115587
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
0015340
10100
115587
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
1415541
10100
17.5567
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
1395539
10100
115587
02/25/16
WVWATER
WALNUT VALLEY WATER DIST
001,4093
TOTAL
CHECK
10100
115588
02/25/16
YMCA
DIAMOND BAR/WALNUT YMCA
1255215
10100
115588
02/25/16
YMCA
DIAMOND BAR/WALNUT YMCA
1255215
10100
115588 V
02/25/16
YMCA
DIAMOND BAA/WALNUT YMCA
1255215
10100
115588 V
02/25/16
YMCA
DIAMOND BAA/WALNUT YMCA
1255215
TOTAL
CHECK
10100
115589
02/25/16
DIANACHO
DIANA CEO & ASSOCIATES
1255215
2.0100
115589
02/25/16
DIANACHO
DIANA CHO & ASSOCIATES
2505310
101.00
115589
02/25/16
DIANACHO
DIANA CEO & ASSOCIATES
2505310
10100
115589 V
02/25/16
DIANACHO
DIANA CHO & ASSOCIATES
1255215
10100
115589 V
02/25/16
DIANACHO
DIANA CEO & ASSOCIATES
2505310
10100
115589 V
02/25/16
DIANACHO
DIANA CEO & ASSOCIATES
2505310
TOTAL
CHECK
STORAGE SVCS -TAPES
LANDSCAPE MAINT-FEB
LANDSCAPE MAINT-FEB
2/26/16 -LOAN LEDUC
2/26/16-P/R DEDUC
DEV DEP RFND-PL10-407.
SUPPLIES -DBC
SUPPLIES -DBC
WATER SVCS -DBC
WATER SVCS -DIST 38
WATER SVCS -PARKS
WATER SVCS -DIST 41
WATER SVCS -DIST 39
WATER SVCS -CITY HALL
CDBG ADMIN -DAY CAMP
CDBG ADMIN -DAY CAMP
CDBG ADMIN -DAY CAMP
CDBG ADMIN -DAY CAMP
CDBG ADMIN -SR PROD
CDBG ADMIN -MINI PARKS
CDBG ADMIN -MINI PARKS
CDBG ADMIN -SR PROG
CDBG ADMIN -MINI PARKS
CDBG ADMIN -MINI PARKS
PAGE NUMBER: 6
ACCTPA21
SALES TAX AMOUNT
0.00 1,652.73
0.00 1,561.56
0.00 235.13
0.00 1,147.60
0.00 2,944.29
0.00 2,561.61
0.00 67.97
0.00 320.74
0.00 950.00
0.00 1,338.71
0.00 517.50
0.00 5,645.47
0.00 25,504.11
0.00 31,149.58
0.00
3,541.37
0.00
0.00
5,642.74
8,573.68
0.00
9,184.11
0.00
0.00
9,934.28
618.16
0.00
27.29
0.00
52.57
0.00
79.86
0.00
323.80
0.00
5,442.70
0.00
8,573.68
0.00
2,382.15
0.00
3,021.42
0.00
618.16
0.00
20,361.91
0.00
184.50
0.00
799.50
0.00
-184.50
0.00
-799.50
0.00
0.00
0.00
266.50
0.00
635.50
0.00
1,845.00
0.00
-266.50
0.00
-635.50
0.00
-1,845.00
0.00
0.00
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
PAGE NUMBER: 7
ACCTPA21
FUND/DIVISION -----DESCRIPTION----- SALES TAX AMOUNT
10100
115590
02/26/16
DIANACHO
DIANA CHO & ASSOCIATES
1255215
CDBG ADMIN -DAY CAMP
0.00
184.50
10100
115590
02/26/16
DIANACHO
DIANA CHO & ASSOCIATES
1255215
CDBG ADMIN -DAY CAMP
0.00
799.50
1D100
115590
02/26/16
DIANACHO
DIANA CHO & ASSOCIATES
1255215
CDBG ADMIN -SR PROD
0.00
266.50
10100
115590
02/26/16
DIANACHO
DIANA CHO & ASSOCIATES
2505310
CDBG ADMIN -MINI PARKS
0.00
635.50
10100
115590
02/26/16
DIANACHO
DIANA CHO & ASSOCIATES
2505310
CDBG ADMIN -MINS PARKS
0.00
1,845.00
TOTAL
CHECK
0.00
3,731.00
10100
115591
02/29/16
CERRDODG
CERRITOS DODGE INC
5204090
TOW HITCH
0.00
867.54
10100
115591
02/29/16
CERRDODG
CERRITOS DODGE INC
5204090
NEW 2016 JEEP CHEROKEE
2,262.79
27,404.87
TOTAL
CHECK
2,262.79
28,272.41
10100
115592
03/03/16
AIPARTYR
Al PARTY RENTALS
0015350
EQ -SNOW FEST
0.00
324.19
10100
115593
03/03/16
AFLAC
AFLAC
001
FEB 16-SUPP INS PREM
0.00
1,766.80
10100
115594
03/03/16
ACGCOMWE
AGRICULTURAL COM WGHTS &
1395539
WEED ABATEMENT -DST 39.
0.00
1,892.87
10100
115595
03/03/16
ALBERTSO
ALBERTSONS LLC
0015333
SUPPLIES -DBC
0.00
62.63
10100
115595
03/03/16
ALBERTSO
ALBERTSONS LLC
0015350
SUPPLIES-REC
0.00
143.39
TOTAL
CHECK
0.00
206.02
1DIOD
115596
03/D3/16
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
CROSSING GUARD SVCS
0.00
6,762.62
10100
115596
03/03/16
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
CROSSING GUARD SVCS
0.00
7,489.42
TOTAL
CHECK
0.00
14,252.04
10100
115597
03/03/16
AMEZQUIT
YADIRA AMEZQUITA
001
FACILITY REFUND -DHC
0.00
350.00
10100
115598
03/03/16
AMIRAZOD
GHOLAM R AMIRAZODI
0015510
CONSULTANT SVCS -2/26
0.00
3,087.00
10100
115599
03/03/16
ANAGLASS
ANAHEIM GLASS INC
0014095
EQ-P/INFO
0.00
550.13
10100
115600
03/03/16
BARAJASL
LEONOR BARAJAS
001
FACILITY REFUND -DBC
0.00
400.00
10100
115601
03/03/16
BEARSTAT
BEAR STATE AIR CONDITION
0015340
REG MAINT SVCS -DEC
0.00
85.00
1.0100
115601
03/03/16
BEARSTAT
BEAR STATE AIR CONDITION
0015340
REQ MAINT SVCS -DEC
0.00
155.00
10100
115601
03/03/16
BEARSTAT
BEAR STATE AIR CONDITION
0015333
REG MAINT SVCS -DEC
0.00
997.28
TOTAL
CHECK
0.00
1.,237.28
10100
115602
03/03/16
EVERGREE
ROBYN A BECKWITH
0015340
PLANT MAINT-PARKS
0.00
135.00
10100
115602
03/03/16
EVERGREE
ROBYN A BECKWITH
0015333
PLANT MAINT-OBC
0.00
177.00
10100
115602
03/03/16
EVERGREE
ROBYN A BECKWITH
0014093
PLANT MAINT-CITY HALL
0.00
325.00
1D100
115602
03/03/16
EVERGREE
ROBYN A BECKWITH
0014093
PLANT MAINT-LIBRARY
D.00
107.00
1D100
115602
03/03/16
EVERGREE
ROBYN A BECKWITH
0014093
REPLANT -LIBRARY
D.00
100.00
TOTAL
CHECK
0.00
844.00
10100
17.5603
03/03/16
BENMEADO
BEN MEADOWS
0015340
SUPPLIES -PARKS
0.00
198.45
10100
115603
03/03/16
BENMEADO
BEN MEADOWS
0015350
SUPPLIES-E/EGG HUNT
0.00
211.56
TOTAL
CHECK
0.00
41D.01
10100
115604
03/03/16
BMCSOFTW
BMC SOFTWARE INC
0014070
COMP MAINT-I.T.
0.00
2,304.86
SUNGARD PENTAMATION INC PAGE NUMBER: 8
DATE: 03/16/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
115605
03/03/16
BOWMJEFF
JEFFREY BOWMAN
001
RECREATION REFUND
0.00
106.00
10100
115606
03/03/16
CARRCARL
CARLOS
CARRILLO
001
FACILITY REFUND -DBC
0.00
60.00
10100
115607
03/03/16
CHAVIRAE
ERICA
CHAVIRA
001
FACILITY REFUND -DBC
0.00
500.00
10100
115608
03/03/16
CHENJA
JAMES
CHEN
007.
RECREATION REFUND
0.00
79.00
10100
115609
03/03/16
CHEN,TU
JUDY CHEN
001
RECREATION REFUND
0.00
84.00
10100
115610
03/03/16
CLARYCOR
CLARY
CORPORATION
0015554
COOLING FAN ASSEMBLY
0.00
279.94
10100
115611
03/03/16
CONSTHAR
CONSTRUCTION
HARDWARE CO
0015333
SUPPLIES -DBC
0.00
144.97
10100
115612
03/03/16
CPRSXIII
CPRS DISTRICT XIII
0015350
TRNG-RECREATION
0.00
105.00
10100
115613
03/03/16
CSOFNE
CREATIVE
SERVICES OF NEW
0014095
STICKERS -JR DEPUTY
0.00
353.95
10100
115613
03/03/16
CSOFNE
CREATIVE
SERVICES OF NEW
001
SALES & USE TAX
0.00
-31.85
10100
115613
03/03/16
CSOFNE
CREATIVE
SERVICES OF NEW
0014095
SALES & USE TAX
0.00
31.85
TOTAL CHECK
0.00
353.95
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 13-1851
0.00
36.45
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3896
0.00
-48.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3930
0.00
-48.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 13-1851
0.00
-36.45
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-5021
0.00
-487.28
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
-414.00
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
-252.81
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4152
0.00
-91.52
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 15-528
0.00
-86.40
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 13-300
0.00
-86.40
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 13-1701
0.00
-85.05
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 15-43
0.00
-75.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 14-23B
0.00
-64.80
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 14-238
0.00
64.80
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 15-43
0.00
75.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3896
0.00
48.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-3930
0.00
48.60
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-4152
0.00
508.46
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 13-1701
0.00
85.05
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 13-300
0.00
86.40
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PL 15-528
0.00
86.40
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-4152
0.00
91.52
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
0015510
PROF.SVCS-INSPECTIONS
0.00
99.04
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF -SVCS -PR 13-1851
0.00
202.50
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -FPL 13-229
0.00
252.81
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEF, -FPL 13-229
0.00
414.00
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 13-1701
0.00
472.50
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
ADMIN FEE -PR 14-5021
0.00
487.28
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-3896
0.00
270.00
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-3930
0.00
270.00
10100
115614
03/03/16
DAVIDEVA
DAVID
EVANS AND ASSOCIAT
001
PROF.SVCS-PR 14-5021
0.00
2,707.12
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION
10100
115614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
115614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
115614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
115614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
115614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
1.15614
03/03/16
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
PROF.SVCS-PLAN CHECK
0.00
119.06
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015551
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015510
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
0015551
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
001
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
001
10100
115615
03/03/16
HALLFORE
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
4,538.10
CARPET MAINT-NOV
10100
115616
03/03/16
DELTACAR
DELTA CARE PMI
001
10100
115617
03/03/16
DELTADEN
DELTA DENTAL
001
10100
115618
03/03/16
DFSFLOOR
DFS FLOORING LP
0014093
10100
115618
03/03/16
DFSFLOOR
DFS FLOORING LP
0014093
10100
115618
03/03/16
DFSFLOOR
DFS FLOORING LP
0014093
10100
115618
03/03/16
DFSFLOOR
DFS FLOORING LP
0014093
TOTAL
CHECK
TEMP SIGN REFUND
0.00
10100
115619
03/03/16
DHMAINTE
DH MAINTENANCE
0015333
10100
115620
03/03/16
CARO
DIAMOND AGE SENIOR CLUB
1255215
10100
115621
03/03/16
DBSENIOR
DIAMOND BAR SENIOR CITIZ
1255215
10100
115622
03/03/16
DCD
DIAMOND CREEK DENTAL
001
10100
115623
03/03/16
DMPR4LLC
DMPR 4 LLC
0014090
10100
11.5624
03/03/16
DMSCONSU
DMS CONSULTANTS CIVIL EN
001.551.0
10100
115624
03/03/16
DMSCONSU
DMS CONSULTANTS CIVIL EN
2505510
TOTAL
CHECK
43.36
ADDL MAINT-DIST 39
10100
115625
03/03/16
EMERALD
EMERALD LANDSCAPE SERVIC
0014093
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1395539
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1415541
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1395539
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
10100
115626
03/03/16
EXCELLAN
EXCEL LANDSCAPE INC
1385538
TOTAL
CHECK
PAGE NUMBER: 9
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
PROF.SVCS-PL 13-300
0.00
480.00
PROF.SVCS-FPL 13-229
0.00
1,404.48
PROF.SVCS-FPL 13-229
0.00
2,300.00
PROF.SVCS-PL 14-238
0.00
360.00
PROF.SVCS-PL 15-43
0.00
420.00
PROF.SVCS-PL 15-528
0.00
480.00
0.00
9,974.10
PROF.SVCS-PLAN CHECK
0.00
119.06
PROF.SVCS-INSPECTION
0.00
405.00
PROF.SVCS-PLAN CHECK
0.00
221.56
PROF.SVCS-PR 14-4573
0.00
283.50
ADMIN FEE -PR 14-4573
0.00
51.03
ADMIN FEE -PR 14-4573
0.00
-51.03
0.00
1,029.12
MAR 16 -HMO DENTAL PAM
0.00
262.24
MAR 16 -DENTAL PREMIUM
0.00
4,538.10
CARPET MAINT-NOV
0.00
385.00
CARPET MAINT-HERITAGE
0.00
385.00
CARPET MAINT-PANTERA
0.00
385.00
CARPET MAINT-C/HALL
0.00
550.00
0.00
1,705.00
ADDL MAINT-DBC
0.00
500.00
REIMB-LIABILITY INS
0.00
985.00
REIMB-LIABILITY INS
0.00
506.00
TEMP SIGN REFUND
0.00
100.00
STORAGE RENTAL -MAR 16
0.00
1,411.00
ENG SVCS-WSHNGTN ST
0.00
4,660.00
ENG SVCS-DB/B/CYN
0.00
480.00
0.00
5,140.00
ADDL MAINT-CITY HALL
0.00
18.51
ADDL MAINT-DIST 38
0.00
23.46
ADDL MAINT-DIST 39
0.00
27.82
ADDL MAINT-DIST 41
0.00
29.85
ADDL MAINT-DIST 38
0.00
43.36
ADDL MAINT-DIST 39
0.00
120.38
ADDL MAINT-DIST 38
0.00
182.16
ADDL MAINT-DIST 38
0.00
209.59
ADEL MAINT-DIST 38
0.00
352.16
0.00
988.78
SUNGARI PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
PEST CONTROL -PARKS
0.00
PEST CONTROL -PARKS
CASH ACCT
CHECK NO
ISSUE IT
VENDOR
NAME
PEST CONTROL -PARKS
0.00
FUND/DIVISION
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0014093
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/D3/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015333
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAI,
0015333
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0014093
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015340
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0014093
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0014093
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0014093
10100
115627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015333
10100
1..15627
03/03/16
EXTERMIN
EXTERMINETICS
OF
SO CAL
0015333
TOTAL CHECK
10100
115628
03/03/16
GRUNDYDA
DAVID J. GRUNDY
0015350
10100
115629
03/D3/16
HERNDONL
LEW HERNDON
0015350
10100
115630
03/03/16
HERRADRI
ADRIANA HERRERA
001
10100
115631
03/03/16
HOLIDAYG
HOLIDAY GOO
0015350
10100
115632
03/03/16
HORIZON?
HORIZON PACIFIC
001
10100
115633
03/03/16
HSIEHKIM
KIM HSIEH
0015350
10100
115634
03/03/16
INLANDEM
INLAND EMPIRE
STAGES
1125350
10100
115634
03/03/16
INLANDEM
INLAND EMPIRE
STAGES
0015350
TOTAL CHECK
10100
115635
03/03/16
IVES
INLAND VALLEY
DAILY
BULL
0014090
10100
115636
03/03/16
ITERIS
ITERIS INC
0015554
10100
115637
03/03/16
KATZOKIT
EGA CORPORATION
0015554
10100
115638
03/03/16
LEWISENG
LEWIS ENGRAVING
INC.
0014090
10100
115639
03/03/16
LIANGBEN
BENNY LIANG
0015350
10100
115640
03/03/16
LACPUBWK
LOS ANGELES COUNTY
PUBLI
0015340
10100
115640
03/03/16
LACPUBWK
LOS ANGELES COUNTY
PUBLI
0015510
TOTAL CHECK
10100
115641
03/D3/16
MANAGEDH
MANAGED HEALTH NETWORK
001
10100
115642
03/03/16
METROLIN
METROLINK
1125553
10100
115642
03/03/16
METROLIN
METROLINK
1125553
-DESCRIPTION------ SALES TAX
PEST CONTROL-C/HALL
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL -DBC
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL -DBC
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL-C/HAL L
0.00
PEST CONTROL -PARKS
0.00
PEST CONTROL-C/1ALL
0.00
RODENT SVCS -CITY HALL
0.00
PEST CONTROL-C/HALL
0.00
PEST CONTROL -DBC
0.00
PEST CONTROL -DBC
0.00
0.00
P & R COMM -FEB 16
0.00
P & R COMM -FEB 16
0.00
REFUND -TEMP SIGN
0.00
SUPPLIES -EASTER EGGS
0.00
REIMB-PERMIT FEE
0.00
P & R COMM -FEB 16
0.00
TRANS -ADULT EXCURSION
0.00
EXCURSION -CAMELOT
0.00
0.00
LEGAL ADS -FEB 2016
0.00
ENG SVCS -AUG -JAN 16
0.00
ENG SVCS -JAN 2016
D.00
ENGRAVING SVCS -GEN
O.OD
P & R COMM -FEB 16
0.00
SUMP PUMP MAINT-JAN
0.00
INDUSTRIAL WASTE SVCS
0.00
0.00
EAP PREMIUMS -MAR 16
0.00
CITY SUBSIDY -JAN 16
D.00
METROLINK PASSES -JAN
D.00
PAGE NUMBER: 10
ACCTPA21
195UD1➢M1
125.00
225.00
30.00
30.00
40.00
40.00
40.00
40.00
50.00
50.00
50.00
50.00
65.00
65.00
75.00
75.00
1,050.00
45.00
45.00
100.00
1,313.89
214.46
45.00
932.50
1, 540.D0
2,472.50
1,536.52
2,515.00
1,650.00
82.84
45.00
344.08
2,871.63
3,215.71
136.80
14,624.40
58,497.60
SUNGARD PENTAMATION
INC
PAGE NUMBER:
11
DATE:
03/16/2016
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
14:12:36
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20160225 00:00:00.000'
and '20160316 00:00:00.000'
ACCOUNTING PERIOD:
9/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE IT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION-----
SALES
TAX
AMOUNT
TOTAL
CHECK
0.00
73,122.00
10100
115643
03/03/16
MOBILERE
MOBILE RELAY ASSOCIATES
OD14440
REPEATER SVCS-MAR 16
0.00
78.75
10100
115644
03/03/16
LYONSNAN
NANCY LYONS
0014030
REIMB-CONF DC
0.00
548.20
1.0100
115645
03/03/16
NICHOLSC
NICHOLS CONSULTING ENGIN
0015510
CONSULTANT SVCS-JAN
0.00
1.,242.50
10100
115646
03/03/16
ONWARDEN
ONWARD ENGINEERING
2505510
CONSULTANT SVCS-JAN
0.00
190.00
10100
115646
03/03/16
ONWARDEN
ONWARD ENGINEERING
0015554
CONSULTANT SVCS-JAN
0.00
3,32D.00
10100
115646
03/03/16
ONWARDEN
ONWARD ENGINEERING
2505510
CONSULTANT SVCS-JAN
0.00
2,079.00
TOTAL
CHECK
-
0.00
5,589.00
10100
115647
03/03/16
OWENSTED
TED OWENS
0015350
P & R CONN?-FEB 16
0.00
45.00
10100
115648
03/03/16
PFPETTIB
P F PETTIBONE & CO
001
SALES TAX
0.00
-57.47
10100
115648
03/03/16
PFPETTIB
P F PETTIBONE & CO
001.4090
SALES TAX
0.00
57.47
10100
115648
03/03/16
PFPETTIB
P F PETTIBONE & CO
0014090
SUPPLIES-CITY CLERK
D.00
638.55
TOTAL
CHECK
0.00
638.55
10100
115649
03/03/16
PATTONCA
CAMERON PATTON
0015350
OFFICIAL SVCS-FEB
0.00
1,092.00
10100
115650
03/03/16
PUSD
POMONA UNIFIED SCHOOL DI
0015350
FACILITY RENTAL-NOV -
0.00
660.00
10100
115650
03/03/16
PUSD
POMONA UNIFIED SCHOOL DI
0015350
FACILITY RENTAL-SEPT
0.00
990.00
10100
115650
03/D3/16
PUSD
POMONA UNIFIED SCHOOL DI
0015350
FACILITY RENTAL-OCT
0.00
1,320.00
101.00
115650
03/03/16
PUSD
POMONA UNIFIED SCHOOL DI
0015350
FACILITY RENTAL-JAN
0.00
2,310.00
10100
115650
03/03/1.6
PUSD
POMONA UNIFIED SCHOOL DI
0015350
FACILITY RENTAL-FEB
0.00
3,570.00
TOTAL
CHECK
0.00
8,850.00
10100
115651
03/03/16
QUINNREN
QUINN RENTAL SERVICES
0015340
EQ RENTAL-PARKS
0.00
613.40
10100
115652
03/03/16
RKACONSU
RKA CONSULTING GROUP
0015551
CONSULTANT SVCS-JAN
0.00
6,552.50
10100
115653
03/03/16
SGVCSC
SAN GABRIEL VALLEY CONSE
0014440
WINTER STORM PREP
0.00
4,272.90
10100
115654
03/03/16
SANCBEAT
BEATRIZ SANCHEZ
001
FACILITY REFUND-DHC
0.00
1,000.00
10100
115655
03/03/16
SANTMARG
MARGARITA SANTIAGO
001
RECREATION REFUND
0.00
84.00
10100
115656
03/03/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
240.OD
10100
115656
03/03/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
528.15
10100
115656
03/03/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
2,691.26
ID100
115656
D3/03/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
4,790.00
10100
115656
03/03/16
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
5,450.00
TOTAL
CHECK
0.00
13,699.41
1D100
115657
03/03/16
SOCALSAN
SO CAL INDUSTRIES
0015350
EQ RENTAL-SNOW FEST
0.00
1,184.00
10100
115657
03/03/1.6
SOCALSAN
SO CAL INDUSTRIES
0015340
EQ RENTAL-PETERSON
0.00
194.00
TOTAL
CHECK
0.00
1,378.00
10100
115658
03/03/16
SOCIALVO
SOCIAL VOCATIONAL SERVIC
0015558
WEED AND LITTER HEMVL
0.00
1,982.76
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
TOTAL
FUND - 001 -
GENERAL FUND
84.00
10100
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
115659
03/03/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
115659
03/03/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
TOTAL
CHECK
94.44
D.00
10100
115660
03/03/16
STANDARD
STANDARD INSURANCE COMPA
001
iD100
115660
03/03/16
STANDARD
STANDARD INSURANCE COMPA
001
10100
115660
03/D3/16
STANDARD
STANDARD INSURANCE COMPA
001
TOTAL
CHECK
1,284.47
0.00
10100
115661
03/03/16
PENTAMAT
SUNGARD PUBLIC SECTOR PE
0014070
10100
115662
03/03/16
SGVT
THE SAN GABRIEL VALLEY N
0014090
10100
115663
03/03/16
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
10100
115663
03/03/16
THESAUCE
THE SAUCE CREATIVE SERVI
0014095
10100
115663
03/03/16
THESAUCE
THE SAUCE CREATIVE SERVI
0014095
103.00
115663
03/03/16
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
10100
115663
03/03/16
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
TOTAL
CHECK
10100
115664
03/03/16
ADELPHIA
TIME WARNER CABLE
0014070
10100
115665
03/03/16
TNTPRINT
TNT PRINTING
0015350
10100
115666
03/03/16
TRENCHED
TRENCH PLATE RENTAL CO
0015554
1D100
115667
03/03/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
10100
115667
03/D3/16
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
10100
115667
03/D3/16
VALLEYCR
VALLEY CREST LANDSCAPE M
1385538
TOTAL
CHECK
10100
115668
03/03/16
VERIZONW
VERIZON WIRELESS
0014090
10100
115669
03/03/16
VSP
VISION SERVICE PLAN
001
10100
115670
03/03/1.6
WVUSD
WALNUT VALLEY UNIFIED SC
0015350
1.0100
115671
03/03/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
10100
115671
03/03/16
WAXIESAN
WAXIE SANITARY SUPPLY
0014093
1D100
115671
03/03/16
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
TOTAL
CHECK
10100
115672
03/03/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
10100
115672
03/03/16
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TOTAL
CHECK
2,417.27
84.00
10100
1.3.5673
03/03/16
WILSONKE KENDRA WILSON
10100
115674
03/03/16
YILIAN LIAN YI
10100
115675
03/03/16
ZEENIINC ZEENI INC
-----DESCRIPTION----
ELECT SVCS-T/CONTROL
ELECT SVCS-T/CONTROL
MAR 16-SUPP LIFE INS
MAR 16 -LIFE IS PREM
MAR 16-STD/LTD
TRNG-BUDGET
LEGAL ADS -FEB 2016
PRINT SVCS -BANNERS
PRINT SVCS -A MORGAN
PRINT SVCS -A MORGAN
PRINT SVCS -BANNERS
PRINT SVCS -POST CARDS
INTERNET SVCS-C/HALL
PRINT SVCS -DAY CAMP
EQ RENTAL-DBB/C/CREEK
ADDL MAINT-PARK
ADDL MAINT-PARK
ADDL MAINT-DIST 36
CELL CHRGS-PW,CS,CD
MAR 16 -VISION PREMIUM
FACILITY RNTL-AUG-NOV
SUPPLIES -DBC
SUPPLIES -CITY HALL
SUPPLIES -DBC
ARBORIST SVCS -FEB
WATERING SVCS -FEB
001 FACILITY REFUND -DBC
001 RECREATION REFUND
0015350 UNIFORMS -YOUTH ESKBLL
PAGE NUMBER: 12
ACCTPA21
SALES TAX AMOUNT
D.00 182.82
0.00 315.14
0.00 497.96
0.00 525.00
0.00 989.43
0.00 2,051.46
0.00 3,565.89
0.00 640.00
0.00 2,340.80
0.00
550.00
2,417.27
84.00
0.00
5,359.04
500.00
0.00
175.00
0.00
1,100.00
0.00
1,536.35
0.00
5,728.62
0.00
94.44
D.00
775.61
0.00
598.50
0.00
431.60
0.00
544.78
0.00
308.09
0.00
1,284.47
0.00
1,228.68
0.00
1,721.50
0.00
6,699.00
0.00
515.07
0.00
667.39
0.00
2,045.11
0.00
3,227.57
0.00
1,503.60
0.00
699.00
0.00
2,202.60
0.00
550.00
0.00
84.00
0.00
5,359.04
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FOND
- 001 -
GENERAL FUND
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
10100
115676
03/10/16
ACCESSCO ACCESS CONTROL SECURITY
0015333
10100
115677
03/10/16
DRIVERAL ALLIANT INSURANCE SERVIC
0014095
10100
115678
03/10/16
ALVARITA TAHEREH ALVARI
001
10100
115679
03/10/16
AMERICAS AMERICAN CAB LLC
1135553
10100
115680
03/10/16
APOLLO AMERICAN PAPER OPTICS LL
0014095
10100
115681
03/10/16
AMERICOM AMERICOMP GROUP
0014070
10100
115681
03/10/16
AMERICOM AMERICOMP GROUP
0014070
TOTAL
CHECK
0.00
ADMIN FEE -PL 2015-43
10100
115682
03/10/16
ANZALDOM MARIA ANZALDO
001
10100
115683
03/10/16
BARAJASL LEONOR BARAJAS
001
10100
115684
03/10/16
BESTBAGC BEST BAG COMPNAY
1155515
10100
115685
03/10/16
BONTERRA BONTERRA PSOMAS
001
10100
115685
03/10/16
BONTERRA BONTERRA PSOMAS
001
10100
115685
03/10/16
BONTERRA BONTERRA PSOMAS
001
10100
115685
03/10/16
BONTERRA BONTERRA PSOMAS
001
10100
115685
03/10/16
BONTERRA BONTERRA PSOMAS
001
10100
115685
03/10/16
BONTERRA 13ONTERRA PSOMAS
001
TOTAL
CHECK
0.00
10100
115686
03/10/16
BREAUXKA KATHY BREAUX
0015350
10100
115687
03/10/16
CARDIACS CARDIAC SCIENCE CORP
0014440
10100
115687
03/10/16
CARDIACS CARDIAC SCIENCE CORP
0014440
TOTAL
CHECK
10100
115688
03/10/16
CARROLMA MAX CARROL
001
10100
115689
03/10/16
CHANJENN JENNY CHAN
001
10100
115690
03/10/16
CHARTER CHARTER OAK GYMNASTICS,
0015350
10100
115691
03/10/16
CHEUNGWA WALTER CHEUNG
001
10100
115692
03/10/16
CITYOFIN CITY OF INDUSTRY
2505510
10100
115693
03/10/16
COMMDEVE COMMUNITY DEVELOPMENT CO
125
10100
115694
03/10/16
CORDOVAG GLORIA CORDOVA
001
10100
115695
03/10/16
DENNISCA CAROL A DENNIS
0015310
10100
115695
03/10/16
DENNISCA CAROL A DENNIS
0014030
TOTAL
CHECK
-----DESCRIPTION----
SALES TAX
SECURITY GUARD SVCS
0.00
SPCL EVENT INS -MORGAN
0.00
FACILITY REFUND-REAGA
0.00
DIAMOND RIDE -JAN 16
0.00
SUPPLIES-P/INFO
0.00
TONERS -PRINTER
0.00
TONERS -PRINTER
0.00
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND -DBC
0.00
SUPPLIES -DOGGIE BAGS
0.00
ADMIN FEE -PL 2015-43
0.00
ADMIN FEE -PL 2015-44
0.00
PROF.SVCS-PL 2015-44
0.00
PROF.SVCS-PL 2015-43
0.00
ADMIN FEE -PL 2015-43
0.00
ADMIN FEE -PL 2015-44
0.00
0.00
CONTRACT CLASS -WINTER
0.00
ELECTRODE REPLACEMENT
0.00
ELECTRODE REPLACEMENT
0.00
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND-HERIT
0.00
CONTRACT CLASS -WINTER
0.00
FACILITY REFUND-S/CYN
0.00
METRO FUNDS REIMBURSEM
0.00
HIP LOAN -P MANALAC
0.00
FACILITY REFUND-HERIT
0.00
PROF.SVCS-P&R COMM
0.00
PROF.SVCS-SS/CC MTC
0.00
0.00
PAGE NUMBER: 13
ACCTPA21
AMOUNT
633.75
367.00
50.00
25,019.25
1,077.00
366.24
119.90
486.14
350.00
400.00
938.60
350.33
202.26
1,123.75
1,946.25
-350.33
-202.28
3,070.00
129.00
874.50
123.67
998.17
100.00
200.00
324.00
50.00
3,625.96
10,000.00
200.00
100.00
200.00
300.00
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK. REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
-----DESCRIPTION----
FUND - 001 -
GENERAL FUND
0.00
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
115696
03/10/16
DEPTOFJU
DEPARTMENT OF JUSTICE
0014060
10100
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
115697
03/1.0/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
1.1.5697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
001
IDIOD
115697
03/10/16
EXPRESSM
EXPRESS MAIL CORPORATE A
0014090
TOTAL
CHECK
0.00
FACILITY REFUND -PANTE
0.00
10100
115698
03/10/16
FARAGOFR
FRANK A FARAGO
0015210
10100
115699
03/10/16
FEDEX
FEDEX
0014090
10100
115699
03/10/16
FEDEX
FEDEX
001
TOTAL
CHECK
0.00
PROF.SVCS-S/CYN PK
0.00
10100
115700
03/10/16
FLORSCOT
SCOTT FLORES
001
10100
115701
03/10/16
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
10100
115701
03/10/16
GATEWAYC
GATEWAY CORPORATE CENTER
0014093
TOTAL
CHECK
10100
115702
03/10/16
GRAFFITI
GRAFFITI CONTROL SYSTEMS
0015230
10100
115703
03/10/16
HAADYHAR
HARDY & HARPER INC
0015554
10100
115704
03/10/16
HIROSEJE
JEFFREY HIROSE
0015350
10100
115705
03/10/16
SUSTAINA
RULE ENVIRONMENTAL MANAG
1155515
10100
115706-
03/10/16
IBARRAEL
ELIZABETH IBARRA
001
10100
115707
03/10/16
AZIZISAA
ISAAC AZIZ
0014060
10100
115708
03/10/1.6
ITALKAML
KAMLESH ITALIA
001
10100
115709
03/10/16
JOHNSONK
KEITH JOHNSON
0015350
10100
115710
03/10/16
JUKELLY
KELLY JU
001
10100
115711
03/10/16
LANCESOL
LANCE, SOIL & LUNGHARD L
0014050
10100
115712
03/10/16
LEEANNIE
ANNIE LEE
001
10100
1.15713
03/10/16
LINE
WEI LI
001
10100
115714
03/10/16
LOMBASAM
SAMUEL LOMBA
001
10100
115715
03/10/16
LOOMIS
LOOMIS
0014090
-----DESCRIPTION----
SALES TAX
PROF.SVCS-H/R
0.00
E/MAIL-PL 2015-555
0.00
E/MAIL-PL 2015-464
0.00
E/MAIL-PL 2015-98
0.00
E/MAIL-PL 2015-393
0.00
E/MAIL-PL 2015-55
0.00
E/MAIL-PL 2015-317
0.00
E/MAIL-PL 2015-370
0.00
E/MAIL-PC PACKET
0.00
0.00
P & R COMM -JAN
0.00
E/MAIL-GENERAL
0.00
E/MAIL-PL 2015-550
0.00
0.00
FACILITY REFUND -PANTE
0.00
CAPITAL CONTRIBUTION
0.00
ASSOCIATION DUES
0.00
0.00
GRAFFITI REMOVAL SVCS
0.00
ROAD PAVEMENT MAINT
0.00
CONTRACT CLASS -WINTER
0.00
REVIEW-ANNL REPORT
0.00
FACILITY REFUND -PANTE
0.00
TUITION REIMB
0.00
FACILITY REFUN D-REAGA
0.00
D.J. SVCS -SOCK HOP
0.00
FACILITY REFUND-REAGA
O.DO
AUDIT SVCS -FINAL
0.00
FACILITY REFUND -PANTE
0.00
FACILITY REFUND -DBC
0.00
PROF.SVCS-S/CYN PK
0.00
COURIER SVCS -FEB 2016
0.00
PAGE NUMBER: 14
ACCTPA21
AMOUNT
160.00
18.11
20.66
41.32
36.22
36.22
36.22
36.22
36.60
261.57
130.00
98.53
25.64
124.17
200.00
184.00
1,601.00
1,785.00
2,912.00
73,930.70
378.00
825.00
100.00
500.00
50.00
350.00
25.00
3,592.00
100.00
275.00
200.00
935.36
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
DESCRIPTION------ SALES TAX
ST SWEEPER SVCS -JAN
FUND - 001 -
GENERAL FUND
CALVARY CHAPEL -JAN 16
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
115716
03/10/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
10100
115716
03/10/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
10100
115716
03/10/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
10100
115716
03/10/16
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
TOTAL
CHECK
0.00
ADDL MAINT-SNOW FEST
0.00
10100
11.5717
03/10/16
POSTNET
LW POSTNET INC
1155515
10100
115717
03/10/16
POSTNET
LW POSTNET INC
11.55515
TOTAL
CHECK
0.00
COMM ORG SUPPORT FUND
0.00
10100
115718
03/10/16
MAEDGAR
EDGAR MA
001
10100
115719
03/10/16
MAHLKEJE
JENNIFER LYNN MAHLKE
0015210
10100
115720
03/10/16
ROAMARSH
MARSHA ROA
0014095
10100
115720
03/10/16
ROAMARSH
MARSHA ROA
0014095
TOTAL
CHECK
0.00
REIMB-METROLINK PASS
0.00
10100
115721
03/10/16
MCECORPO
MCE CORPORATION
0015350
10100
115721
03/10/16
MCECORPO
MCE CORPORATION
0015554
10100
115721
03/10/16
MCECORPO
MCE CORPORATION
0015554
10100
115721
03/10/16
MCECORPO
MCE CORPORATION
0015554
TOTAL
CHECK
10100
115722
03/10/16
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
10100
115723
03/10/16
MISSDBSP
MISS DIAMOND BAR SCHOLAR
0114010
10100
115724
03/10/16
MOONEY14A
MARLENE RAMIREZ MOONEY
0015350
10100
115725
03/10/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
10100
115725
03/10/16
NESTLEPU
NESTLE PURE LIFE DIRECT
0015333
TOTAL
CHECK
10100
115726
03/10/16
NISHIMUR
ROBERT S NISHIMURA
0015210
10100
115727
03/10/16
PAETECCO
PAETEC COMMUNICATIONS IN
0014090
10100
115728
03/10/16
PAREKHIR
IRFAN PAREKH
001
10100
115729
03/10/16
PATELTUS
TUSHAR PATEL
001
10100
115730
03/10/16
PINEDALI
LIZETTE PINEDA
0015350
10100
115731
03/10/16
REBAYAEL
ELEWIN C REBAYA
1125553
10100
115732
03/10/16
REECEROB
ROBERT REECE
001
10100
115733
03/10/16
RKACONSU
RKA CONSULTING GROUP
0015220
10100
115733
03/10/16
RKACONSU
RKA CONSULTING GROUP
0015220
TOTAL
CHECK
DESCRIPTION------ SALES TAX
ST SWEEPER SVCS -JAN
0.00
CALVARY CHAPEL -JAN 16
0.00
CONTRACT SVCS -JAN 16
0.00
STAR PROG-JAN 2016
0.00
0.00
PRINT SVCS -EARTH DAY
0.00
PRINT SVCS -EARTH DAY
0.00
0.00
FACILITY REFUND-HERIT
0.00
P & R COMM -SAN
0.00
REIMB-SUPPLIES
0.00
REIMB-A MORGAN
0.00
0.00
ADDL MAINT-SNOW FEST
0.00
STORM DRAIN MAINT
0.00
RIGHT OF WAY MAINT
0.00
VEGETATION CONTROL
0.00
0.00
RECYCLING SVCS -ACE
0.00
COMM ORG SUPPORT FUND
0.00
CONTRACT CLASS -WINTER
0.00
EQ RENTAL -DBC
0.00
WATER SUPPLIES -DBC
0.00
0.00
P & R COMM -JAN
0.00
LONG DIST PH SVCS -FEB
0.00
FACILITY REFUND-REAGA
0.00
FACILITY REFUND -DBC
0.00
CONTRACT CLASS -WINTER
0.00
REIMB-METROLINK PASS
0.00
FACILITY REFUND -DBC
0.00
BLDG & SFTY SVCS -DEC
0.00
BLDG & SFTY SVCS-NOV
0.00
0.00
PAGE NUMBER: 15
ACCTPA21
mocolliami
1,359.83
9,072.5'7
466,228.86
8,173.33
464,834.59
223.47
95.92
319.39
200.00
130.00
3.26
69. 94
73.20
569.76
2,483.91
1,536.31
8,451.19
13,041.17
746.83
1,500.00
752.40
11.98
48.35
60.33
130.00
1,772.02
50.00
695.00
295.20
190.40
600.00
51,697.02
51,842.41
103,539.43
SUNGARD PENTAMATION INC PAGE NUMBER: 16
DATE: 03/16/2016 CITY OF DIAMOND BAR ACCTPA21
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: Lransact.ck_date between '20160225 00:00:OD.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND
- 001 -
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
115734
03/10/16
ROTARYWV
ROTARY CLUB OF WALNUT VA
001
FACILITY REFUND -DBC
0.00
500.00
10100
115735
03/10/16
SCFUELS
SC FUELS
5204090
FUEL -FEB 2016
0.00
618.04
10100
115736
03/10/16
SCMAF
SCMAF
0015350
CONTRACT CLASS INS
0.00
160.00
1.0100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
137.23
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
124.23
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015340
ELECT SVCS-T/CONTROL
0.00
40.19
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
26.69
10100
115737
03/10/16
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
275.48
TOTAL
CHECK
0.00
603.82
10100
115738
03/10/16
SPARKLET
SPARKLETTS
0014090
WATER SUPPLIES-C/HALL
D.00
174.56
10100
115738
03/10/16
SPARKLET
SPARKLETTS
0014090
EQ RENTAL-C/HALL
0.00
2.99
TOTAL
CHECK
0.00
177.55
1D100
115739
03/10/16
STAGINGC
STAGING CONCEPTS
OD15350
PORTABLE STAGE-CNCRTS
0.00
8,97D.00
10100
115740
03/10/16
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTING SVCS -2/19
0.00
1,329.48
10100
115741
03/10/16
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
PRINT SVCS -SCHOOL DNC
0.00
729.21
10100
115742
03/10/16
SWANA
THE SOLID WASTE ASSC OF
1155515
ANNL MEMBERSHIP DUES
0.00.
287.00
10100
115743
03/10/16
THESTANE
THE STANLEY LOUIS COMPAN
0014093
ANNL BOILER MAINT-C/H
0.00
495.00
10100
115744
03/10/16
ADELPHIA
TIME WARNER CABLE
0014070
INTERNET SVCS-COPLEY
0.00
189.95
1010D
115745
03/10/16
TRIFYTTS
TRIFYTT SPORTS LLC
0015350
CONTRACT CLASS -WINTER
O.OD
938.40
10100
115746
03/10/16
TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
CONTRACT CLASS -WINTER
0.00
480.00
10100
115747
03/10/16
UNITEDDA
UNITED DATA SERVICES INC
0014070
STORAGE SVCS -TAPES
0.00
517.50
10100
115748
03/1.0/16
USBANK
US BANK
0014050
CITY CREDIT CARD -FEB
0.00
15,834.22
10100
115749
03/10/16
VALLEYCR
VALLEY CREST LANDSCAPE M
1385538
RETENTION -MEDIANS DB
0.00
53,946.54
10100
115750
03/10/16
VANTAGEP
VANTAGEPOINT TENSER AGNT
001
3/11/16 -LOAN DEDUC
0.00
3,541.37
10100
115750
03/10/16
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
3/11/16-P/R DEDUC
D.00
31,422.86
TOTAL
CHECK
0.00
34,964.23
10100
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0014090
PH.SVCS-SRST CHI
0.00
158.04
10100
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0015333
PH.SVCS-DBC EMER
0.00
404.61
1.0100
115751
03/10/16
VERIZONC
VERIZON CALIFORNIA
0014090
PH.SVCS-EFRITAGE
0.00
177.37
TOTAL
CHECK
0.00
740.02
10100
115752
03/10/16
WCMEDIA
WEST COAST MEDIA
0014095
AD -MAR ISSUE
0.00
1,000.00
10100
115753
03/10/16
WOLFERAY
RAYMOND WALTER WOLFE
0015210
P & R COMM -JAN
0.00
130.00
SUNGARD PENTAMATION INC
DATE: 03/16/2016
TIME: 14:12:36
SELECTION CRITERIA: transact.ck_date between
ACCOUNTING PERIOD: 9/16
CITY OF DIAMOND BAR
CHECK REGISTER - DISBURSEMENT FUND
20160225 00:00:00.000' and '20160316 00:00:00.000'
FUND - 001 -
GENERAL FUND
04-05
10100
PP
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
001
FUND/DIVISION
10100
115754
03/10/16
WONGTHOM
THOMAS WONG
0015350
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
10100
1.15755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 001.4020
10100
115755
03/10/16
WOODRUFF
WOODRUFF
SPRADLING &
SMA 0014020
TOTAL CHECK
10100 115756 03/10/16 WRIGHTP PAUL WRIGHT
10100 115757 03/10/16 XIAOLIME LIMES XIAO
10100 115758
10100 PPO5/16
10100 PP05/16
10100 PPOS/16
TOTAL CHECK
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
10100 05 -PP 16
TOTAL CHECK
10100
PP
04-05
10100
PP
04-05
10100
PP
04-05
TOTAL CHECK
001
10100
PP
05/16
10100
PP
05/16
10100
PP
05/16
TOTAL CHECK
PAYROLL
PAYROLL TRANSFER
03/10/16 YEHKAOFA KAOFANG YEN
02/25/16 PERSRETI PERS RETIREMENT FUND
02/25/16 PERSRETI PERS RETIREMENT FUND
02/25/16 PERSRETI PEAS RETIREMENT FUND
-----DESCRIPTION------ SALES TAX
CONTRACT CLASS -WINTER
LEGAL SVCS-H/R
LEGAL SVCS -COMM SVCS
LEGAL SVCS-P/WORKS
LEGAL SVCS-CMGR
LEGAL SVCS -COUNCIL
LEGAL SVCS -COMM DEV
LEGAL SVCS-SANCHEZ
0014090
A/V SVCS-CNCL MTG
0015350
CONTRACT CLASS -WINTER
001
FACILITY REFUND -DBC
001
RETIRE CONTRIB-PEPRA
001
RETIRE CONTRIB-EE
001
SURVIVOR BENEFIT
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
o.OD
0.00
PAGE NUMBER: 17
ACCTPA21
AMOUNT
240.00
248.40
854.42
1,573.20
1,490.40
931.50
2,339.10
126.00
7.563.02
150.00
336.60
400.00
426.73
27,136.96
48.36
27.612.05
02/25/16
PAYROLL
PAYROLL TRANSFER
001
P/R TRANSFER-05/PP
16
0.00
172,401.67
02/25/16
PAYROLL
PAYROLL TRANSFER
112
P/R TRANSFER-05/PP
16
0.00
2,235.93
02/25/16
PAYROLL
PAYROLL TRANSFER
113
P/R TRANSFER-05/PP
16
0.00
347.09
02/25/16
PAYROLL
PAYROLL TRANSFER
115
P/R TRANSFER-05/PP
1.6
0.00
10,793.2.2
02/25/16
PAYROLL
PAYROLL TRANSFER
138
P/R TRANSFER-05/PP
16
0.00
1,027.43
02/25/16
PAYROLL
PAYROLL TRANSFER
139
P/R TRANSFER-05/PP
16
0.00
586.25
02/25/16
PAYROLL
PAYROLL TRANSFER
141
P/R TRANSFER-05/PP
16
0.00
499.23
02/25/16
PAYROLL
PAYROLL TRANSFER
113
ADJ FROM PP 02/16
0.00
1,000.00
02/25/16
PAYROLL
PAYROLL TRANSFER
141
ADJ FROM PP 02/16
0.00
-1,000.47
0.00
187,890.35
03/03/16
PERSHEAL
PERS HEALTH
001
MAR 16 -HEALTH SNS PREM
0.00
42,666.66
03/03/16
PERSHEAL
PERS HEALTH
0014090
MAR 16 -RETIREE HEALTH
0.00
625.00
03/03/16
PERSHEAL
PERS HEALTH
0014060
MAR 16 -HEALTH ADMIN
FE
0.00
146.32
0.00
43,437.98
02/25/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-PEPRA
0.00
186.32
02/25/16
PERSRETI
PERS RETIREMENT
001
RETIRE CONTRIB-EE
0.00
223.84
02/25/16
PERSRETI
PERS RETIREMENT
001
SURVIVOR BENEFIT
0.00
8.00
0.00
418.16
TOTAL CASH ACCOUNT 2,262.79 1,680,689.23
TOTAL FUND 2,262.79 1,680,689.23
SUNGARD PENTAMATION INC
DATE: 03/16/2016 CITY OF DIAMOND BAR
TIME: 14:12:36 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20160225 00:00:00.000' and '20160316 00:00:00.000'
ACCOUNTING PERIOD: 9/16
FUND - 161 - BEVERAGE CTNR RELY GRT
CASH ACCT CHECK NO ISSUE IT VENDOR NAME
10100 115759 03/10/16 ULINEINC HEINE INC
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
PAGE NUMBER: 18
ACCTPA21
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
1615516 PROMO ITEMS -RECYCLING 0.00
162.69
0.00
162.69
0.00
162.69
2,262.79
1,680,851.92
CITY COUNCIL
Agenda # 6.6
Meeting Date: March 22, 2016
Honorable Mayor and Membthe City Council
JamesDeStefano, -
TITLE: ADOPT ORDINANCE NO. 04(2016) OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING SECTIONS 2.20.040 AND 2.20.070 OF
CHAPTER 2 OF THE DIAMOND BAR CITY CODERELATING
ADMINISTRATION OF A PERSONNEL
RECOMMENDATION:
Approve second reading by title only, waive full reading and adopt.
BACKGROUND/DISCUSSION:
The City Council approved the first reading of Ordinance No. 04(2016) at their meeting on March
1, 2016. This ordinance updates two sections of Chapter 2.20 entitled, "Personnel', of the
Diamond Bar Municipal Code.
Section 2.20.040 identifies the various positions in the City that are in an "at -will' employment
relationship. This means that they are not in the competitive service of the City and can be
separated from employment without cause, at any time, and without right of appeal. Because
of the nature of their employment relationship, there are certain provisions of personnel
administration that do not apply to those serving in an at -will capacity. Ordinance No. 04(2016)
more clearly identifies offices, positions and employments that are in at -will employment
relationship with the City.
Since the last amendment to Chapter 2.20 of the Diamond Bar Municipal Code on March 1,
2005, there have been additional classifications and characteristics protected by federal and
state law from illegal discrimination. Ordinance No. 04(2016) updates Section 2.20.070 to meet
the federal and state legal standards as it relates to unlawful discrimination for those employed
by the City or seeking employment with the City, including volunteers, interns, City elected and
appointed officials, members of City commissions, Boards and Task Forces, contractors,
consultants, and/or other non -employees doing business with or for the City.
It is requested that the City adopt Ordinance No. 04(2016).
Amy Haug
Human Resources Manager
Attachment: Ordinance 04(2016)
ORDINANCE NO. 04 (2016)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AMENDING CHAPTER 2.20 ESTABLISHING A PERSONNEL SYSTEM
WHEREAS, the City has established a personnel system by adoption of Chapter 2.20 of
the Diamond Bar Municipal Code and implementing regulations adopted by way of resolution of
the City Council; and
WHEREAS, the City Council desires to amend Chapter 2.20 to conform definitions
contained therein with existing law and make other modifications to bring greater clarity to the
regulations.
NOW, THEREFORE, the City Council of the City of Diamond Bar does ordain as follows:
SECTION 1.
Section 2.20.040, entitled "Competitive Service" and Section 2.20.070 entitled
"Discrimination", of Chapter 2, entitled "Personnel", shall be amended to read as follows:
Sec. 2.20.040 At -will Employment.
The following offices, positions, and employments are not in the competitive service of the
City and are considered to be "at -will':
(1) Elective Officers;
(2) The City Manager and any assistants or deputies to the City Manager;
(3) The City Attorney and any assistants or deputies to the City Attorney;
(4) Members of appointive boards, commissions, and committees;
(5) Department heads and other management positions so designated by the City
Manager;
(6) Persons engaged under contract to supply expert, professional, technical or any
other services for a definite period of time;
(7) Volunteer personnel, who receive no regular compensation from the City;
(8) All council -appointed city officers;
(9) Emergency employees who are hired to meet the immediate requirements of an
emergency condition, such as extraordinary fire, flood, or earthquake which
threatens life or property;
(10) Employees hired for an indefinite term into a budgeted position to work less than
1,000 hours per year;
(11) Seasonal part-time employees are employees who work on a seasonal or partial
year basis, but less than 1,000 per fiscal year;
(12) Intermittent part-time employees are employees who work less than 1,000 hours
per fiscal year;
(13) Part-time employees working 20 hours or more per week, hired after February 15,
2005; and
(14) Any new position created by the City Council, unless declared by the City Council
to be in the competitive service at the time of creation or thereafter.
(15) Employees under this section shall serve at the will of their appointing authority
and either the employee or city may terminate the employment relationship without
cause or right to appeal, at any time.
Sec. 2.20.070 Discrimination.
No City employee or applicant for employment, volunteers, interns, City elected and
appointed officials, members of City Commissions, Boards and Task Forces, contractors,
consultants, and/or other non -employees doing business with or for the City shall be
discriminated against in recruitment, examination, appointment, selection, training,
promotion, retention, wages, benefits, discipline, or any other aspect of employment
because of race, color, religion, national origin, ancestry, marital status, sex (including
gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding),
age, physical or mental disability, sexual orientation (including homosexuality, bisexuality,
or heterosexuality), genetic characteristics or information, political or religious opinions or
affiliations, union activities or affiliations, taking of FMLA or pregnancy disability leave,
religious creed, medical condition, citizenship status, military and veteran status or any
other characteristic protected by law. Individuals are protected from discrimination
because of familial status or association with, an individual in any of the protected
classifications listed above. Other forms of discrimination prohibited by this policy include
retaliating against someone for filing a charge of discrimination, participating in an
investigation, or opposing discriminatory practices.
SECTION 2. Severability. If any part of this Ordinance or its application is deemed
invalid by a court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to this end,
the provisions of this Ordinance are severable.
SECTION 3. The City Clerk shall certify the adoption of this Ordinance and shall cause
a certified copy of this Ordinance to be posted within fifteen (15) days after this Ordinance
is passed and adopted in the office of the City Clerk and two additional public places,
including the vote for and against the same, in accordance with Government Code section
36933.
SECTION 4. This Ordinance will become effective 30 days after the date of its adoption
ADOPTED this _ day of March 2016.
Nancy Lyons, Mayor
APPROVED AS TO FORM:
David DeBerry, City Attorney
I, Tommye Cribbins, the City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Diamond Bar, California, held on the 1st day of March, 2016, and was finally passed
at a regular meeting of the City Council of the City of Diamond Bar, held on the 22nd
day of March, 2016, by the following vote:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
City of Diamond Bar
ofy V -
DIAMOND BAR
CITY COUNCIL
Agenda # 6 . y ( a )
Meeting Date: March 22, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a
TITLE: AUTHORIZE THE CITY MANAG R TO ENTER INTO A MEMORANDUM OF
UNDERSTANDING (MOU) WITH THE CITY OF INDUSTRY ESTABLISHING A
REIMBURSEMENT AGREEMENT FOR CONSULTANT COSTS RELATED TO THE
PREPARATION OF JOINT FASTLANE AND TIGER TRANSPORTATION FUNDING GRANT
APPLICATIONS
RECOMMENDATION:
Approve.
BUDGET/FINANCIAL IMPACT:
If approved, the MOU would memorialize the City of Industry's commitment to reimburse Diamond Bar 50% of
the total consultant costs related to the preparation of the 2016 FASTLANE and TIGER grant applications. The
total reimbursement to Diamond Bar is estimated to be approximately $30,210.
BACKGROUND / DISCUSSION:
The City of Diamond Bar and its project partner, the City of Industry, have agreed to pursue a joint application
for federal funding under the competitive FASTLANE and TIGER grants. Given the significant technical
requirements of each grant and the rapidly approaching application deadline (April 14, 2016 and April 29,
2016, respectively), the cities have agreed to enlist the services of professional transportation engineering firm
WKE, Inc. to develop a competitive proposal for each grant opportunity.
Diamond Bar and Industry have agreed in concept to equally split the consultant's cost, as memorialized in the
attached MOU. Staff recommends the City Council approve the MOU and authorize the City Manager to enter
into the agreement on behalf of the City.
Prepared by:
City Manager
Attachment: Memorandum of Understanding
Exhibit A: WKE, Inc. Proposal
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING ("Memorandum") is executed as of March 22, 2016 by
and between the City of Diamond Bar, California, a municipal corporation ("Diamond Bar") and the
City of Industry, a municipal corporation ("Industry"), hereinafter together occasionally referred to as
"the parties".
RECITALS
A. The parties have acknowledged that the reconfiguration and reconstruction of the 57/60
freeway interchange/confluence is a top traffic and transportation priority by adopting a joint resolution
(Diamond Bar City Council Resolution 2009-10, Industry -City Council Resolution 2266) in support of
interchange improvements.
B. In December 2015, President Obama signed the "Fixing America's Surface Transportation Act
(FAST Act)", a five year authorization of highway, transit, safety and rail program funding. The FAST
Act includes a grant opportunity known as FASTLANE, which was announced on March 2, 2016.
FASTLANE applications are due April 14, 2016.
C. The 2016 federal TIGER discretionary transportation grants were announced on March 8,
2016, with applications due April 29, 2016.
D. The 57/60 freeway mainline improvement project, which requires $205 million in funding, is
eligible for funding under the competitive FASTLANE and TIGER grant programs.
E. The parties have agreed to complete and submit FASTLANE and TIGER grant applications.
NOW THEREFORE, in consideration of the foregoing, the parties hereby agree as follows:
Diamond Bar has entered into a professional services agreement with WKE, Inc., a
professional engineering consultant, to develop and submit joint 2016 FASTLANE and TIGER
federal transportation grant applications (hereinafter referred to as "project") on behalf of the
parties.
As the party to this agreement, Diamond Bar will process and pay all project -related invoices
received from WKE, Inc.
3. The parties agree to split the total cost of WKE, Inc.'s project -related services preparation of,
with each paying 50% of the total cost. The total cost shall be defined as the final direct cost of
WKE Inc.'s services as estimated in the attached cost proposal (Exhibit A).
4. Industry shall reimburse Diamond Bar within thirty (30) days of request.
IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding as of the
date and year first written above.
Dated: 12016
Dated: 12016
M
0
3
CITY OF DIAMOND BAR
James DeStefano
City Manager
CITY OF INDUSTRY
Paul Phillips
City Manager
CITY COUNCIL
Agenda # 6 .7 (b)
Meeting Date: March 22, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City -Council
VIA: James DeStefano, City Man g
TITLE: APPROVAL OF A BUDGET TRA SFER OF $66,462 FROM THE ECONOMIC
DEVELOPMENT — PROFESSIONAL SERVICES ACCOUNT TO THE CITY
MANAGER/CLERK — PROFESSIONAL SERVICES ACCOUNT AND APPROVAL OF
THE FIRST AMENDMENT TO A CONSULTING SERVICES AGREEMENT WITH WKE,
INC. FOR TRANSPORTATION ENGINEERING CONSULTING SERVICES
RECOMMENDATION:
Approve.
BUDGET/FINANCIAL IMPACT:
Staff is proposing that the project be funded by transferring unspent professional services dollars from
the Economic Development division to the City Manager/Clerk's division. This transfer of previously
budgeted dollars will result in no additional appropriation of resources.
The recommended amendment increases the authorized contract from $40,000 to $60,420 with
10% contingency, for a total of $66,462. Therefore, this amendment represents an increase of
$26,462 over the original contract amount.
BACKGROUND / DISCUSSION:
Since 2008, the Cities of Diamond Bar and Industry have partnered to secure funding and complete
improvements to the 57/60 confluence and mainline. With the first two phases of the confluence
project funded and construction of Phase One underway, closing the $205 million (Phase Three)
funding gap for the mainline improvements is the final step in reaching the Council's goal of a fully
reconstructed interchange.
In December 2015, President Obama signed the "Fixing America's Surface Transportation Act"
(FAST Act), providing long-term funding for local and state transportation infrastructure projects. The
FAST Act contains provisions establishing new funding opportunities, including the FASTLANE grant.
The FASTLANE grant, which was announced March 8, 2016, is a competitive grant with a minimum
project award of $25 million. Applications are due April 14, 2016.
Concurrently, the Department of Transportation has issued a Notice of Funding Opportunity for the
2016 round of TIGER discretionary grants, with applications due April 29, 2016. The 2014 TIGER
application submitted by Diamond Bar and Industry resulted in a $10 million award. This $10 million
has been programmed and obligated for Phase Two of the confluence project.
Given the national and regional significance of the 57/60 mainline improvement project on long-term
good movements and commuter traffic, staff anticipates that the project would be very competitive
under both the FASTLANE and TIGER grants. Due to the highly technical nature and the very short
timeframe to complete each application, the City Manager has enlisted the services of WKE, Inc., a
professional transportation infrastructure engineering firm with experience in drafting successful
federal transportation grant applications, including the City's 2014 TIGER grant award.
WKE Inc.'s required work is expected to exceed the City Manager's spending authority of $40,000.
Therefore, staff recommends that the City Council approve the First Amendment to the Consulting
Services Agreement with WKE Inc., increasing the contract amount to $60,420 with a 10%
contingency, for a total authorization of $66,462.
Prepared by:
Ryan`Nfcl�ean, Deputy City Manager
v --
Attachment: First Amendment to Consulting Services Agreement with WKE, Inc.
FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT
THIS FIRST AMENDMENT TO CONSULTING SERVICES AGREEMENT ("Amendment') is executed
as of March 22, 2016 by and between the City of Diamond Bar, California, a municipal corporation
("City") and WKE Inc., ("Consultant'), hereinafter together occasionally referred to as "the parties".
RECITALS
A. On March 9, 2016 Consultant entered into a Consulting Services Agreement ("Agreement')
with the City to provide engineering services.
B. The parties desire to amend the Agreement to increase the contract to $60,420 with a 10%
contingency for a total contract amount of $66,462.
NOW THEREFORE, in consideration of the foregoing, City and Consultant hereby agree to amend
the Agreement and the First Amendment as follows:
1. Paragraph 3 is amended to read as follows:
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City in compliance with the scope of services set
forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed
Sixty Six Thousand Four Hundred Sixty Two Dollars ($66,462) without the prior written
consent of the City. The above not to exceed amount shall include all costs, including, but
not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses.
IN WITNESS WHEREOF, the parties have executed this Amendment as of the date and year first
written above.
ATTEST:
M
Tommye Cribbins, City Clerk
Approved as to form:
0
David DeBerry, City Attorney
CITY OF DIAMOND BAR
la
Nancy Lyons, Mayor
"CONSULTANT"
0
Its:
It
Agenda # 6.8
Meeting Date: March 22,201
CITY COUNCIL AGENDA REPORT
`�umroR-��'9i
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TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City ManagerFl\-k
TITLE: APPROVE MAINTENANCE AGREEMENT FOR LEMON AVENUE
UNDERCROSSING WITH THE STATE OF CALIFORNIA THROUGH THE
DEPARTMENT OF TRANSPORTATION (CALTRANS) RELATED TO THE
CONSTRUCTION OF A NEW FREEWAY INTERCHANGE AT LEMON
AVENUE ON STATE ROUTE 60
RECOMMENDATION:
Approve.
FISCAL IMPACT:
The total cost of the project is currently estimated at $22.34 Million which includes $2.78
Million for the Environmental and Design Phase, $2.24 Million ($597,200 in Caltrans support
costs and $1,640,000 in acquisition costs) for the Right-of-way Phase and $17.32 Million for
Construction and Construction Management.
To date, the City of Diamond Bar has secured a total of $11.3 Million in funding which
includes $8.63 Million in Federal SAFETEA-LU funds for the Lemon Ave. Interchange
Project, $2.294 Million in Metro Prop C funds and $0.4 Million in Highway Safety
Improvement Program (HSIP) funds. Additionally, the City of Industry has committed
approximately $7.3 Million towards the construction of project, funded the environmental and
design phase, and has also agreed to backfill the estimated project shortfall in the amount
of $3.74 Million.
BACKGROUND/DISCUSSION:
On December 7, 2010 the City Council approved a Freeway Agreement with the State of
California to construct a new partial diamond interchange on SR -60 Freeway at Lemon
Avenue. The project will consist of a three legged interchange, hence the term partial
diamond interchange, consisting of a westbound on-ramp, eastbound on-ramp and
eastbound off -ramp.
On September 20, 2011 the City Council approved the Right -of -Way Co-operative
Agreement with the City of Industry and the State of California (Caltrans) for the partial
acquisition of property and temporary construction easements from nine (9) residential
properties along Flintgate Drive and four (4) commercial properties. On September 16, 2014
the City Council approved an amendment to the Right -of -Way Cooperative Agreement
_t_
which increased the capital cost to $1,640,000 and support cost to $597,200. The
Amendment No. 1 also identified the use of Metro Prop C funds for the right-of-way phase
of the project, which had not originally been included. The right-of-way phase continues with
utility relocations while all partial property acquisitions have been acquired. This phase is
expected to be completed by the end of the fiscal year.
Also on September 16, 2014 the City Council approved the Advertise, Award and Administer
(AAA) Co-operative Agreement with the City of Industry and the State of California (Caltrans)
essentially contracting with the State to advertise the project for contractor's bids, award the
project to the successful low bidder, and administer the contract in terms of construction
administration services (i.e., inspection services).
The final design plans are under review by the Office of the Engineer (OE) and once the OE
has determined that the project is Ready to List (RTL) it will be sent to Caltrans Headquarters
in Sacramento for a final quality review before it is advertised and awarded. It is expected
that construction will begin by the end of the calendar year with a completion date of June
2018.
The maintenance agreement being presented to Council is an agreement between the State
of California through the Department of Transportation (Caltrans) and the City delineating
the maintenance responsibilities within the State right-of-way which includes the area of
Lemon Ave. under the freeway mainline. This maintenance area is similar to all other
roadways within State right-of-way such as Prospectors Road, Brea Canyon Road and
Golden Springs Drive among other over and under -crossings throughout the City.
PREPARED BY: DATE PREPARED:
Kimberly M. Young, Senior Civil Engineer March 11, 2016
REVIEWE D -B (:1
David G. Liu,
Director of Public Works
ATTACHMENTS: Project Specific Maintenance Agreement
1W=
City of Diamond Bar, LA 060, PM 21.5/23, February 17, 2016, TR 07-05-0028
PROJECT SPECIFIC MAINTENANCE AGREEMENT
FOR LEMON AVENUE IN THE CITYOF DIAMOND BAR
THIS AGREEMENT is made effective this day of 20_, by and
between the State of California, acting by and through the Department of Transportation,
hereinafter referred to as "STATE" and the CITY of Diamond Bar; hereinafter referred to as
"CITY" and collectively referred to as "PARTIES".
SECTION I
RECITALS
WHEREAS, Cooperative Agreements Numbers 07-4832 and 07-4832A-1 were executed
between CITY and STATE to construct an Interchange project from Fairway Drive UC to Brea
Canyon Road on State Route (SR) 060, hereinafter referred to as "PROJECT", and
2. WHEREAS, in accordance with the said agreement, it was agreed by PARTIES that prior to or
upon PROJECT completion, CITY and STATE will enter into a Maintenance Agreement, and
3. WHEREAS, the PARTIES hereto mutually desire to clarify the division of maintenance
responsibility as defined in Section 27 of the California Streets and Highways Code and
their respective responsibilities as to PROJECT constructed under the Cooperative
Agreements Numbers 07-4832 and 07-4832A-1.
NOW THEREFORE, IT IS AGREED AS FOLLOWS:
SECTION II
AGREEMENT
4. Exhibit A consists of plan drawings that delineate the areas within STATE right of way
which are the responsibility of the CITY to maintain in accordance with this Agreement.
5. If there is mutual agreement on the change in the maintenance duties between PARTIES,
the PARTIES may revise Exhibit A to reflect this change by executing a formal -
amendment to this Agreement.
6. CITY must obtain the necessary Encroachment Permits from STATE's District 07
Encroachment Permit Office prior to entering STATE right of way to perform CITY
maintenance responsibilities. This permit will be issued at no cost to CITY.
7. VEHICULAR AND PEDESTRIAN UNDER -CROSSINGS
7.1. STATE will maintain the structure proper of all STATE -constructed vehicular and
pedestrian under -crossings. The roadway sections, including the traveled way,
shoulders, curbs, sidewalks, wall surfaces (including eliminating graffiti), drainage
City of Diamond Bar, LA 060, PM 21.5/ 23.0, February 17, 2016, TR 07-05-0028
installations, lighting installations and traffic service facilities that may be required for
the benefit or control of traffic using this under -crossing will be maintained by CITY.
7.2. CITY will request STATE's District Encroachment Permit Engineer to issue the
necessary Encroachment Permit for any CITY proposed change in minimum vertical
clearances within the traveled way portion of the under roadway surface. If the planned
modifications will result in a reduction in the minimum clearance within the traveled
way, an estimate of the clearance reduction must be provided to STATE's
Transportation Permit Engineer in the Office of Truck Services prior to starting work.
Upon completion of that work, a clearance diagram will be furnished to STATE's
Transportation Permit Engineer in the Office of Truck Services that shows revised
minimum clearances for all affected movements of traffic, both at the edges of the
traveled way and at points of minimum clearance within the traveled way.
8. SOUNDWALLS - Responsibility for debris removal, cleaning and painting to keep
CITY's side of any sound wall structure free of debris, dirt, and graffiti shall lie with CITY.
9. LEGAL RELATIONS AND RESPONSIBILITIES
9.1. Nothing within the provisions of this Agreement is intended to create duties or
obligations to or rights in third parties not parties to this Agreement or to affect the
legal liability of a PARTY to the Agreement by imposing any standard of care with
respect to the operation and maintenance of STATE highways and local facilities
different from the standard of care imposed by law.
9.2. Neither CITY nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by,
under or in connection with any work, authority or jurisdiction conferred upon STATE
under this Agreement. It is understood and agreed that STATE shall fully defend,
indemnify and save harmless CITY and all of their officers and employees from all
claims, suits or actions of every name, kind and description brought forth under,
including, but not limited to, tortious, contractual, inverse condemnation or other
theories or assertions of liability occurring by reason of anything done or omitted to
be done by STATE under this Agreement.
9.3. Neither STATE nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by
CITY under or in connection with any work, authority or jurisdiction conferred upon
CITY under this Agreement. It is understood and agreed that CITY shall fully defend,
indemnify and save harmless STATE and all of its officers and employees from all
claims, suits or actions of every name, kind and description brought forth under,
including but not limited to, tortious, contractual, inverse condemnation or other
theories or assertions of liability occurring by reason of anything done or omitted to
be done by CITY under this Agreement.
2
City, of Diamond Bar, LA 060, PM 21.5/ 23.0, February 17, 2016, TR 07-05-0025
10. PREVAILING WAGES:
10.1. Labor Code Compliance- If the work performed on this Project is done under contract
and falls within the Labor Code section 1720(a)(1) definition of a "public work" in
that it is construction, alteration, demolition, installation, or repair; or maintenance
work under Labor Code section 1771. CITY must conform to the provisions of Labor
Code sections 1720 through 1815, and all applicable provisions of California Code of
Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to
include prevailing wage requirements in its contracts for public work. Work performed
by CITY's own forces is exempt from the Labor Code's Prevailing Wage requirements.
10.2. Requirements in Subcontracts - CITY shall require its contractors to include
prevailing wage requirements in all subcontracts funded by this Agreement when the
work to be performed by the subcontractor is a "public work" as defined in Labor Code
Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all
prevailing wage requirements set forth in CITY's contracts
11. INSURANCE - CITY and its contractors shall maintain in force, during the term of this
agreement, a policy of general liability insurance, including coverage of bodily injury
liability and property damage liability, naming the STATE, its officers, agents and
employees as the additional insured in an amount of $1 million per occurrence and $2
million in aggregate and $5 million in excess liability. Coverage shall be evidenced by a
certificate of insurance in a form satisfactory to the STATE that shall be delivered to the
STATE with a signed copy of this Agreement. CITY may satisfy this requirement through
self-insurance or provide coverage through a joint power insurance authority ("JPIA") duly
formed under the laws of the State of California or utilize a combination of self-insurance
and JPIA coverage.
12. TERMINATION - This Agreement may be terminated by timely mutual written consent
by PARTIES, and CITY's failure to comply with the provisions of this Agreement may be
grounds for a Notice of Termination by STATE.
13. TERM OF AGREEMENT - This Agreement shall become effective on the date first shown
on its face sheet and shall remain in full force and effect until amended or terminated at
any time upon mutual consent of the PARTIES or until terminated by STATE for cause.
PARTIES are empowered by Streets and Highways Code Section 114 and 130 to enter into
this Agreement and have delegated to the undersigned the authority to execute this Agreement
on behalf of the respective agencies and covenants to have followed all the necessary legal
requirements to validly execute this Agreement.
3
City of Diamond Bar, LA 060, PM 21.5/ 23.0, February 17, 2016, TR 07-05-0028
IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and
year first above written.
THE CITY OF DIAMOND BAR
By:
Mayor
ATTEST:
By:
CITY Clerk
LIZ
CITY Attorney
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
MALCOLM DOUGHERTY
Director of Transportation
By:
Deborah Wong, Deputy District Director
Maintenance District 7
As to Fo and Procedure:
By: G'I—e
Attorney
Department of Transportation
4
CITY OF
DIAMOND BAR
LEGEND:
®
TO BE MAINTAINED BY CITY OF DIAMOND BAB AT CITY EXPENSE
-
EXISTING STATE RIGHT OF WAY LINE
PROPOSED STATE RIGHT OF WAY LINE
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(ROUTE 60-LEMON-Memed.dOn 613120153:07:13 PM
CITY COUNCIL
Agenda # 8.1
Meeting Date: March 22, 2016
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City ManageclL
TITLE: APPROPRIATE $180,000 FROM GENERAL FUND RESERVES AND APPROVAL OF
CONTRACT WITH PUBLIC FINANCE STRATEGIES, LLC, DBA TBWB STRATEGIES FOR
$150,000 PLUS A $30,000 CONTINGENCY FOR A TOTAL NOT -TO -EXCEED
AUTHORIZATION OF $180,000.
RECOMMENDATION:
Appropriate and approve.
FINANCIAL IMPACT:
Funding is not included in the adopted FY2015-16 budget. Therefore, it is necessary to authorize $180,000 in
general fund reserves for the project that will commence in FY2015-16 and conclude in FY2016-17.
DISCUSSION:
The City of Diamond Bar, similar to many municipalities throughout the state, is evaluating funding
mechanisms that provide the City with a more robust, diverse, and consistent revenue stream that are not
subject to State siphoning during economic downturns. Staff has begun to evaluate potential revenue
measures that would provide the City Council with options that would, if approved by the voters, fund new
parks and recreation infrastructure and/or improve existing facilities. The City released a Request for Proposals
for a potential revenue measure in February 2015. Five firms responded, including Cerrell Associates, Forde
Mollrich, Lew Edwards Group, SCI Consulting, and TBWB Strategies.
Once the consultant is on board, the first phase of the project would be to develop a list of potential revenue
options for consideration, including but not limited to a bond or other parcel -based measure, facilities district, or
other revenue generating options. The second phase would include polling and outreach of the Diamond Bar
community to determine what measure(s), if any, residents would likely support. Based on pre and post survey
work, potential revenue generating measures will be brought back to the City Council for discussion and
consideration. The City Council will have an opportunity at that time to continue with the placement of a
revenue generating measure on the ballot, which must be done by late June 2016. Once a determination is
made, City staff will work in coordination with TBWB Strategies to perform a comprehensive public information
campaign in English, Chinese, and Korean. The City will also be required to consolidate the election with the
County Registrar of Voters, and will incorporate the estimated cost into the FY2016-17 budget.
Based on the proposals, TBWB Strategies provided the most responsive proposal at approximately $150,000.
TBWB Strategies will utilize polling services of Fairbank, Maslin, Maullin, Metz & Associates (FM3). With a
November election less than eight months away, time is of the essence to begin work as soon as the contract
is awarded.
It is recommended the City Council appropriate $180,000 in general fund reserves, approve the agreement
with TBWB Strategies for a total cost not -to -exceed $180,000, and provide the City Manager to direct the firm
with the ultimate goal being the placement of a revenue measure on the November 2016 ballot.
Prepared by. -
Anthony Santos
Sr. Management Analyst
Reviewed by
r-�
Rya clean
Depu ity Manager
Attachments:
1. Consulting Services Agreement/Exhibit A.
2. TBWB Strategies Proposal.
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of March 22 , 2016 by and
between the City of Diamond Bar, a municipal corporation ("City") and Public Finance
Strategies, LLC dba TBWB Strategies a California limited liability company
("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
Deputy City Manager Ryan McLean (herein referred to as the "City's Project
Manager'), shall be the person to whom the Consultant will report for the performance
of services hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City's Project Manager to the extent required by the City's Project
Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City's Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect March 22 , 2016,
and shall continue until November 30, 2016 unless earlier terminated pursuant to the
provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed One Hundred Eighty Thousand Dollars ($180,000)
without the prior written consent of the City. The above not to exceed amount shall
include all costs, including, but not limited to, all clerical, administrative, overhead,
telephone, travel and all related expenses.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 30% of any invoice until all work is completed, which sum
shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent, except as
specifically provided herein. Neither City nor any of its agents shall have control over
the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any
of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant's failure to comply with this
Section.
a. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
Consultant shall indemnify, defend with counsel approved by City, and hold
harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation) of every nature
arising out of or in connection with:
(1) Any and all claims under Workers' Compensation Act and other employee
benefit acts with respect to Consultant's employees or Consultant's contractor's
employees arising out of Consultant's work under this Agreement; and
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement,
regardless of City's passive negligence, but excepting such loss or damage which is
caused by the sole active negligence or willful misconduct of the City. Should City in its
sole discretion find Consultant's legal counsel unacceptable, then Consultant shall
reimburse the City its costs of defense, including without limitation reasonable attorneys'
fees, expert fees and all other costs and fees of litigation. The Consultant shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed
to extend to any third party indemnification rights of any kind.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad -form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all non -owned and hired automobiles, with minimum combined single limits coverage of
$1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater.
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Consultant agrees that it
will not cancel, reduce or otherwise modify the insurance coverage and in the event of
any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self -Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
("SIR") and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
1. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the "records") pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services.
17. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work within Two Hundred Fifty L25-0--)
)
calendar days from such date or as may otherwise be agreed to by and between the
Project Manager and the Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant's control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
21. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
22. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
23. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
24. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
25. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
26. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
"CONSULTANT"
Public Finance Strategies, LLC
dba TBWB Strategies
400 Montgomery St., 7th Floor
San Francisco CA 94104
Attn.: Jared Boigon
Phone: 415.291.1894 x226
E -Mail: jboigon@tbwb.com
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: James DeStefano, City Manager
Phone: 909.839.7010
E-mail: jdestefano@diamondbarca.gov
27. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
28. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance,
IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant"
PUBLIC FINANCE STRATEGIES, LLC
dba TBWB Strategies
By:
Printed Name:
Title:
By:
Printed Name:
Approved as to form:
0
City Attorney
"City"
CITY OF DIAMOND BAR
Mayor Nancy A. Lyons
ATTEST:
Tommye Cribbins, City Clerk
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
(1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
1.
Cover Letter................................................................................................pp.3-4
2.
About TBWB.....................................................................::....:A.......................
p.5
3.
About FM3..................................................................................................pp.
6-7
4.
TBWB: Team .....................................................................................................p.8
S.
TBWB: Lead Partner..........................................................................................p.
9
6.
FM3: Project Manager .......... .........................................................................
p. 10
7.
FM3: Strategic Consultant...............................................................................p.
11
8.
Approach................................................................................................pp.
12-22
9.
Suggested Timeline..................................................................................pp.23-24
10.
Fees........................................................................................................
pp. 25-26
11.
References..............................................................................................pp.
27-28
12.
TBWB Client List......................................................................................pp.
29-30
Public Vmpositions
February 12, 2015
Anthony Santos, Senior Management Analyst
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Dear Mr. Santos,
Thank you for the opportunity to present our proposal to the City of Diamond Bar. Following this
letter is a proposal outlining the services we offer to help you engage with your community
regarding your facility needs and prepare a potential local funding measure for the ballot.
TBWB is a different kind of political consulting firm. We specialize in bonds and tax measures.
We don't work on candidate elections, and therefore we avoid many of the conflicting priorities
and demands for attention that other political consultants will face in the lead -up to a busy
Presidential election year.
We created TBWB because passing bonds and taxes is very different from electing candidates.
Candidates aim to distinguish themselves and stand out from the crowd, but passing taxes
requires uniting voters around common values. We take full advantage of modern
communication tactics, including social media, and help you leverage your existing channels of
communication to engage community allies and voters.
Our prior clients will tell you that our commitment to personal attention, client responsiveness
and the unique details of your political environment set us apart from others in our industry.
Specifically for the City of Diamond Bar, we believe that TBWB is uniquely qualified to lead your
local funding measure for the following reasons:
Unmatched Funding Measure Experience. Since 2006, we've passed over 200 bond and
tax measures in California with an 88% success rate.
• California's Leader in Securing Local Funding for Parks and Open Space. TBWB has
passed more local funding measures for parks and open space in the past three years
than any other firm. We understand how voters look at these important measures
relative to other public needs, and what the hurdles and obstacles are for cities, park
and recreation districts, and others in trying to pass them.
Extensive City Revenue Experience. TBWB has helped, cities throughout California
design and pass successful local funding measures. These successes include general
taxes, special taxes, sales taxes, transient occupancy taxes (TOTS), utility taxes (UUTs)
and parcel taxes. Recent successes include measures for the cities of Palmdale, Fairfield,
Vacaville, Palo Alto, Redwood City and San Rafael. We understand the unique issues and
challenges that cities face when they go to the ballot seeking support for additional
revenue.
Pubk Cons ensu Winning Propositions
Capacity and Infrastructure to Serve You in a Busy Election Year. All qualified political
firms will be busy in 2016. Unlike our competitors whose firms are comprised of one or
two principal consultants, TBWB has a team of professionals to ensure your project
receives the attention it deserves. Jared Boigon, one of TBWB's six practicing partners
and one of nine members of our management team, will serve as your day-to-day point
of contact. Jared and the management team are supported by a staff of nearly 30,
including an in-house graphic design department and production coordination team to
ensure your messaging materials are of the highest quality and value.
Given the importance of obtaining an accurate reading of local voter opinions and priorities to
help shape your finance proposal, we are proud to include Fairbank, Maslin, Maullin, Metz &
Associates (FM3) as our partner to survey voters in your community.
Our firms have partnered successfully on dozens of projects throughout California, and are
currently working together on behalf of the Los Angeles County Regional Parks and Open Space
District as well as the City of Glendale and the Glendale and Chabot- Los Positas Community
College Districts. Together, our firms approach to uniting voters through public engagement and
building consensus has helped secure over $71 billion in voter -approved public funding.
The remainder of this proposal provides detailed information about our firm and FM3, the
services our firms provide, our approach to passing successful funding measures and a list of
clients we have worked with, including references. Please don't hesitate to contact me at (415)
816-3412 or via email atjboigon@tbwb.com if you have any questions or need additional
information. Thank you again for the opportunity.
Sincerely,.
Jared Boigon
Partner, TBWB Strategies
Public Consensus Winning Propositions
TBWB Strategies is a non-partisan strategy and communications consulting firm specializing in
bond, parcel tax and other public finance ballot measures supporting public programs, services
and facilities. TBWB launched in 2005 as an offshoot of Terris Barnes & Walters Political Media,
which has been winning campaigns in California since 1988.
Public Consensus 4 Winning Propositions
Passing taxes and assessments is different from typical political efforts. For example, candidates
run campaigns to differ from their opponents and stand out from the crowd. When the issue is
taxes, however, winning requires consensus: uniting people around shared priorities and values.
We believe public consensus leads to winning propositions, especially for tax measures.
Commitment to Client Service
A close partnership with attention to daily details is essential. We know public finance
measures, and you know your community. We also understand that the reputation of your
agency is at stake every time you seek funding from your community: it's not enough just to
"win", but the campaign and the measure must help you strengthen your relationship with your
community.
Partner -level Attention
When you hire us you work directly with our firm's partners. Unlike consulting firms with just
one or two principals, we have six experienced partners dedicated to client service. Your lead
partner will be your principal contact throughout your project to give your ballot measure the
attention it deserves. Support will always be available from another partner in the event a need
arises.
Experience
The partners and consultants at TBWB have experience on over 200 successful public finance
ballot measures that have raised billions in voter -approved revenue for public programs,
services and facilities. The successful measures include bonds, parcel taxes, sales taxes, transient
occupancy taxes, utility users taxes, assessments and fees. We help school districts, community
colleges, cities, counties, parks, water and open space districts, fire districts, libraries, healthcare
districts, transportation authorities and others.
In -House Design and Production
TBWB is one of the few firms in our industry that maintains an in-house Art Department and
Production Department, to produce award-winning, creative concepts and attend to all the
details required for efficient and timely delivery of printed materials. During a busy election
season, our team will make sure your materials are given the necessary attention to deliver your
message to your voters effectively and on time.
Public Consen5I,, aVfmning Propositions
About FM3
FM3 and its antecedent companies have been offering public opinion research services since
1981. The company has no financial interest in any other line of business and has never failed to
complete an engagement. FM3 has been in business under its current name, Fairbank, Maslin,
Maullin, Metz & Associates (FM3), since 2009. Prior to 2009, the company operated under the
names of Fairbank, Maslin, Maullin & Associates (1994-2009), Fairbank, Maullin & Associates
(1990-1994), Fairbank, Bregman & Maullin (1985-1990) and Fairbank, Canapary & Maullin
(1981-1985).
FM3 specializes in public policy -oriented opinion research and offers a full range of opinion
research and communications strategy consulting services. FM3 opinion research and marketing
services include:
• Random -Digit -Dial (RDD) and listed sample (including voter sample) public opinion
telephone surveys in English, Spanish and other languages
• Focus groups in English, Spanish and other languages
• Internet surveys, including ad and video testing
• Intercept surveys in English and Spanish
Public opinion mail surveys in English, Spanish and other languages
• In-depth executive interviews
Product testing and consumer market research
• Advertising testing using Audience Response System (ARS) "Perception Analyzer'
technology
• Communications and public opinion strategy consulting
To achieve these goals, FM3's 24 -person staff is multi -talented and works in inter -disciplinary
teams to assure the completion of quality opinion analysis in a timely manner. All key FM3 staff
members have advanced degrees in public policy, research methods, and/or extensive
experience working in state and local government. In addition, FM3's data collection and
sampling subcontractors are closely supervised and pre -qualified by FM3 to render immediate,
high-quality service. On an annual basis, FM3 conducts as many as 300 surveys and 160 focus
groups, in addition to providing ongoing strategic consulting for key clients. FM3 research and
analysis frequently focuses on issues of major economic and social concern such as budgetary
issues and taxation, education, energy development, transportation planning, health care,
environmental protection, natural resource conservation and development, growth and
property development, communications technology, and organizational branding.
Experience
FM3 has provided research in support of over 500 ballot measure campaigns dealing with issues
relating to public safety, libraries, infrastructure, education, health care, open space, social
services, and transportation for cities, counties, school districts, and other local and state service
providers. Historically, over 95 percent of local revenue measures placed on the ballot by FM3
clients have been approved by voters. Our firm provided research for the City in 2006 to
evaluate the viability of a proposed parcel tax measure to finance the creation of a new
Diamond Bar Library, and we regularly conduct research among Diamond Bar residents and
Public Consensus -Winning Propositions
voters for overlapping agencies and jurisdictions including the Mt. San Antonio Community
College District, the Los Angeles County Parks & Open Space District, and the Los Angeles County
Metropolitan Transportation Authority (METRO), among numerous others. In addition, FM3
regularly surveys Diamond Bar voters as part of our research for local elected officials, political
candidates and committees, including or work with Los Angeles County Supervisor Don Knabe.
Public Consensus aW nning
Unlike consulting firms with just one or two principal consultants, TBWB has
nine experienced members of our management team. In a busy election year,
our size ensures that your project receives the devoted senior -level attention
that it deserves. Your project will not be handed off to inexperienced staff
once the contract is signed. When you hire us you work directly with our firm's
senior management. Our direct and personal "in the trenches" experience
guiding recent successful bond and tax measures offers a keen understanding
of the nuances in messaging and strategy required to win.
Management Team
Barry Barnes
Jared Boigon
Charles Heath
Sarah Stern -Benoit
Joy Tatarka
Michael Terris
Erica Walters
CLIENT SERVICES
Sabrina Kochprapha
Senior Consultant
TBWB is one of the few firms in our industry that maintains an
Jeremy Hauser
in-house Art Department. Our full-time Art Director and team of graphic
Consultant
designers produce award-winning creative concepts, while our Production
Director ensures efficient and timely delivery of materials. This in-house
Mia Hodge
capacity allows us to meet the rapid -response demands of our clients 24 hours
Consultant
a day and 7 days a week.
Amanda Sintes
In addition, TBWB provides extensive staff support, under close management
supervision, to your project. We keep the largest full-time support staff of any
firm in our industry, because effective strategic planning and implementation
requires the attention and involvement of many professionals, including the
lead partner.
Our clients tell us that what sets us apart from the competition is our hands-on
approach and attention to every detail in the process.
Following is the biography for the partner who will personally manage your
project. Visit TBWB.com for biographies of our entire team.
Consultant
Matt Maltbie
Senior Associate
Jake Martin
Associate
Kevin Fong
Associate
CREATIVE
Maximillian Medina
Art Director
Erin Henry
Graphic Designer
PRODUCTION
Dan Dimendherg
Partner/Production Director
ADMINISTRATION
David Tick
Partner/Business Manager
Brandon Moss
Office Manager
William Jensen
System Administrator
Public Consensus- Winning Propositions
Partner
Jared Boigon joined TBWB's parent firm, Terris Barnes & Walters, in
2001, and joined TBW's partners to create TBWB Strategies in 2005.
Today, TBWB is one of California's top public revenue campaign firms in
overall winning percentage and number of projects, having raised more
than $10 billion in local revenue for schools, colleges, cities, counties,
special districts and other public programs in California and a half-dozen
other states.
Jared began working in grassroots campaigns in the early 1990s. He
later worked in a congressional office and as a policy analyst for then -
Colorado Governor Roy Romer. He also helped pass over a dozen local
public finance ballot measures in his home state of Colorado before
coming to join the firm in California.
(415) 291-1894 ext. 226
EI (415) 816-3412
jboigon@tbwb.com
Jared's extensive experience in political campaigns, from volunteer organizer and campaign
manager to media consultant, helped him guide his mother's successful citywide election to the
Denver City Council in Spring 2003, where she outpaced six competitors to win an open seat in
her first ever bid for elected office. (She retired from City Council in 2011.)
Jared and his wife Kimberly live in San Francisco with their two little girls.
Public Consensus ,Winning Propositions
Richard Bernard, PhD — Partner & Senior Vice President — Project Manager
Dr. Richard Bernard joined FM3 after being on the faculty at the
University of Toronto from 1999 to 2002. Dr. Bernard has written
surveys, conducted focus groups and provided strategic advice for a
diverse set of clients including government agencies, non-profit groups,
for-profit firms, and labor unions.
Dr. Bernard has worked extensively with California cities and counties
seeking to identify residents' concerns, opinions and priorities to
determine the feasibility of passing ballot measures for government
revenue enhancements. His research for government agencies also
includes evaluating public perceptions of public safety-related issues
and services, government-sponsored social service programs, parks,
water, transportation, and good government -related issues.
Dr. Bernard's research with FM3 has helped shape successful special parks and open space tax
and bond measures for numerous California cities, counties and special districts from San Juan
Capistrano to Wildomar, and he is currently leading the firm's research on behalf of the Los
Angeles County Parks & Recreation District and the Desert Recreation District in Riverside
County to assess the viability of a new finance measures for parks in 2016. His research has
contributed to the success of dozens of general fund revenue measures in communities across
California where a significant amount of new funding was utilized for parks and recreation
services. Dr. Bernard's research also contributed to the approval in 2006 of Proposition 84, a
statewide bond measure which allocated significant funding for parks.
Dr. Bernard also has extensive experience providing research for the cities of the San Gabriel
Valley, including La Canada Flintridge, Pasadena, South EI Monte and Walnut, and he has
conducted research for numerous cities to aid in their parks and recreation planning, including
the Los Angeles County community of Rancho Palos Verdes.
Additional former and/or current clients have included the Adelanto Elementary School District,
Fontana Unified School District, Los Angeles Police Protective League, California Federation of
Teachers, California Transit Association, Dignity Health, First 5 Fresno, L.A. Care Health Plan, Los
Angeles County Metropolitan Transportation Authority (Metro), the Los Angeles County Flood
Control District, NBC/Universal, Ocean Conservancy, Southern California Association of
Governments (SCAG), Service Employees International Union, Trust of Public Land, The Nature
Conservancy, Ventura County Environmental and Energy Resources Department, Walt Disney
Company, and Waste Management.
While at the University of Toronto, Dr. Bernard taught research methods and statistics, and
within his research dealt frequently with issues related to cities, employment, ethnicity, and
families. He has published in such journals as East Asian Pacific Migration Journal, International
Migration Review, and the Canadian Journal of Sociology. Prior to joining the faculty at
University of Toronto, Dr. Bernard was a post -doctoral fellow at The University of Chicago where
he both designed and tested quantitative and qualitative surveys related to family, work and
educational issues. Richard Bernard received an Honors B.A. at York University, a M.A. at McGill
University and a Ph.D. at UCLA in Sociology.
Public Consen,.,— Winning Propositions
John Fairbank, Principal —Strategic Consultant
John Fairbank is a nationally -renowned polling expert with over thirty-five
years' experience in public opinion research and policy analysis, including
advising candidates on national, state and local levels. As a founding
partner of Fairbank, Maslin, Maullin, Metz & Associates, Mr. Fairbank has
consulted for some of the most influential clients, both nationally and
internationally, in the areas of government, politics, education, business,
non-profit and labor.
John Fairbank works extensively on ballot propositions—particularly local
and state bond and special tax measures that focus on public safety,
parks and recreation, conservation, transportation, education, health care, and local
government finance. In recent years Mr. Fairbank has been instrumental in statewide campaigns
throughout the country that have resulted in public approval of billions of dollars' worth in
bonds for clean water, parks and open space. He has also been the principal voter opinion
research consultant to campaigns winning public support for gas tax transportation funding and
reform of the public education finance process. His work on behalf of California cities has
resulted in voter approval of billions of dollars in capital improvements and hundreds of millions
more in ongoing operational funds raised by both dedicated and general-purpose tax measures.
Mr. Fairbank's research has also helped shape some of the largest and most influential special
public safety tax and bond measures to he approved by voters at the city level in California
history. His record includes providing research for some of the most high-profile parks and
recreation special tax and bond measures in California history, including the Los Angeles County
Parks & Open Space District's Measure "baby" A in 1996, the East Bay Regional Park District's
Measure CC in 2004, and six statewide bond measures for parks and open space among dozens
of other successful measures. Mr. Fairbank also served as Project Manager for FM3's 2006
research for the City of Diamond Bar.
In addition to his work conducting research on behalf of state and local government revenue
measures, Mr. Fairbank has consulted for both the business and non-profit sectors, and for
organized labor. He has provided research for many leading companies and organizations
including Nuevo Energy, Visa Credit Card, and Corbis. In the non-profit sector, Mr. Fairbank h�
advised such organizations as The Nature Conservancy, the Hewlett Foundation, the Packard
Foundation, the Automobile Club of Southern California (AAA), the League of Conservation
Voters and the American Lung Association. He has also worked for numerous organized labor
groups including the Writers Guild of America, SEIU, AFSCME and CSEA.
When Mr. Fairbank is not consulting for his clients, he is very actively involved in sharing his
expertise through invited talks and various speaking engagements across the country. His
knowledge in the areas of local government issues and finances, public safety, education, and
conservation have given rise to presentations for organizations such as the League of California
Cities, the Council of Great City Schools in Washington DC and The Nature Conservancy, among
others. John Fairbank graduated from UCLA with a BA in Political Science and serves as a Senior
Fellow at the UCLA Luskin School of Public Affairs.
Over time, we've found that meeting a few essential benchmarks is critical to success.
Every agency approaches these benchmarks in its own way. TBWB will help you craft and
implement a unique plan that meets your needs, makes sense in your community and meets
these essential benchmarks.
Benchmark 1: Feasibility study to determine if, and under what conditions, the city can pass a
local funding measure- and if so, what type of measure is feasible.
Benchmark 2: Build consensus with outreach, awareness -building and public input strategies
that position your measure for success.
Benchmark 3: Build a strong measure by aligning the measure's features with the community's
priorities and sensitivities.
Benchmark 4: Campaign for the win by efficiently getting your message out to persuade voters
and mobilize your base of support.
Benchmark S: Bridge to the next election by continuing positive and transparent community
dialogue about how voter -approved funding is being utilized.
Public Conscusus�Winning Propositions
TBWB will help you assess the basic viability of a finance measure in your community. We would
work closely with you and FM3, our survey research partner, to develop a questionnaire and
voter sampling strategy that will help you tackle the key strategic questions that must be
answered in order to set your measure on a path to victory.
TBWB and FM3 will help you answer:
• Is it reasonable to think that a funding measure can achieve the needed support from
voters?
• What projects and services are voters most likely to fund?
• What is the optimal timing for an election? What level of voter turnout helps maximize
support?
• What tax rate and or bond amount will voters support?
• Does sufficient community awareness of your needs already exist or is proactive
outreach required to build awareness?
How might specific accountability protections be included in a successful measure?
• What controversies or competing issues must be considered before moving forward?
We often like to involve key stakeholders from the community in the process of developing the
survey so that they become invested in the finance measure process from the very beginning.
Once the survey data is collected and analyzed, we will provide detailed recommendations to
you and your City Council for moving forward with a funding measure.
Methodology
FM3 recommends conducting this survey using our firm's dual -mode telephone/internet data
collection methodology. Utilizing this approach will provide City of Diamond Bar voters with the
greatest number and variety of opportunities to participate in the survey, significantly
increasing the likelihood of ultimately completing interviews with the desired sample of
voters who are likely to vote in the November 2016 general election.
The last few years have seen significant changes in the ways that many Americans use
telephones and other communications technology. The dramatic rise in the use of caller I.D. and
similar features has led to an unprecedented increase in individuals screening their calls. At the
same time, the use and prevalence of the internet has exploded as an increasingly greater
Public Consensus aWinning Propositions
proportion of the population has access through their smartphone or other mobile device.
These changes have had a significant effect on the discipline of public opinion research.
The traditional methodology of conducting randomized telephone surveys continues to provide
highly accurate data on public sentiments in a cost-effective manner and FM3 would be happy
to complete the project with this methodology if the City prefers. However, the rise of call -
screening behavior presents growing challenges for survey projects attempting to achieve
generalizable results within small populations, such as those the size of the City of Diamond Bar
electorate.
The contemporary approach to gathering statistically -reliable data is to employ both the
traditional telephone survey methodology alongside the latest online survey applications. While
many respondents are willing to offer their opinion through a telephone survey, there are
several identifiable segments of the sample that would be more likely to respond to an online
version of the survey. Combining the telephone and online data will result in an all-inclusive,
representative sample of the City's likely voters. Using this modern dual -mode survey
methodology, FM3 collects data in two phases:
Phase 1. Online Interviews:
During this initial phase, FM3 will pull a randomized sample of the City's likely November 2016
general election voters. FM3 will collect email addresses for respondents in this sample from
three sources:
(1) The Registrar of Voters
(2) The City's own records (if available)
(3) Matching the names of those who do not have an email address on file with the
Registrar with a list of email addresses from commercially -available consumer records
Once FM3 has identified email addresses for the largest possible number of respondents
desired, an invitation will be sent to the individuals for whom an email address is available. To
encourage the greatest possible level of participation in the survey, we recommend using the
City's electronic stationery for the email invitation—to be electronically signed by the City
Manager—explaining that the City of Diamond Bar has hired an independent public opinion
research firm to conduct a survey on issues that are relevant to local residents. The email
invitation will provide a link for the voter to take the survey online. Within three to four days
after the first email invitation is sent, a second reminder email will be directed to recipients who
have not yet taken the survey, requesting that they do so.
Phase ll: Telephone Interviews:
Within a week of this initial email, FM3 will conduct a thorough examination of the demographic
characteristics of those who have taken the survey online. By comparing the demographics of
those who have completed an online survey with the attributes of the City's desired audience,
FM3 will note specific subsets that are either overrepresented or underrepresented in the
online sample. In many communities, those who opt to take a survey online tend to be both
younger and more recent registrants than the broader population.
Public Consensus aWinoing Propositions
FM3 will then conduct further interviews with additional respondents by telephone. The
telephone interviews will be concentrated among respondents who were underrepresented in
the online sample, thereby producing an overall survey sample using both methodologies
(online and telephone) that is representative of the City's likely voter universe. Given the
composition of those who generally opt to take surveys online, it is likely that the telephone
interviews will be heavily concentrated among respondents 50 and over, and other groups that
are less likely to have an email address on public record.
FM3 will also conduct a smaller number of telephone interviews among individuals whose
demographic profile matches that of the online survey participants, but for whom no email
address is available, to ensure the accuracy of the data produced by the online portion of the
survey.
Using both telephone and online surveys will provide:
1) The ability to complete a greater number of interviews, thereby decreasing the survey's
margin -of -error, and;
2) The ability to capture opinions from a pool of respondents who are representative of
the City's desired audience.
In summary, FM3 recommends using the dual -mode methodology outlined above for this
project because it provides specific benefits not attainable using a traditional telephone -only
survey methodology.
Questionnaire Design
FM3 provides opinion research that is tailored to meet the specific needs of its clients. FM3
does not believe in the use of a "cookie -cutter" questionnaire.
Therefore, the research process will begin with a detailed conversation with City of Diamond Bar
staff to understand specific needs, priorities and expectations. Next, the survey questionnaire is
constructed based on input from City staff and TBWB, other project team members and our own
experience and knowledge on municipal finance measures.
Following this initial discussion, FM3 will draft the questionnaire and present it to the project
team for review and comment. After collecting comments and suggestions, FM3 will revise and
refine the survey questionnaire. It is common to go through several iterations of a questionnaire
to ensure it is the best possible research instrument. Before the actual survey begins, FM3
obtains approval from the City of Diamond Bar on the final version of the questionnaire.
In order to test different ballot measure options (including ballot language wording alternatives,
various dollar amounts, and sunset clause lengths), consider potential uses of funds, and
determine the most effective thematic and strategic approach, we recommend a survey that will
take approximately 20 minutes for the average respondent to complete. While a shorter survey
could be conducted, it will not provide the ability to test the range of ideas that we believe is
necessary to pass a finance measure at the necessary two-thirds supermajority threshold.
Public Consen,u,- Winning Propositions
FM3's finance measure viability research for local government agencies does far more than
simply determine overall support for a proposed ballot measure. In particular, our opinion
research services and methods will:
Determine voters' perception of the direction of the City;
• Determine voters' overall satisfaction with living in the City;
Gauge voters' overall attitudes towards potential City taxes;
Identify voter perceptions of the City's financial management;
Obtain input from citizens on the current quality of park and recreational facilities in
Diamond Bar;
Explore citizens' perceptions of the importance of the City's parks and recreation
facilities to the community;
• Gauge voters' level of support for park infrastructure projects, improvements and
acquisitions;
• Assess voters' sense of the City's fiscal needs — both generally and specific needs
related to City parks in particular;
• Test specific ballot language for a City of Diamond Bar bond and/or parcel tax
measure;
• Assess what dollar amount of additional taxation Diamond Bar voters are willing to
tolerate, including various combinations of tax rates and durations that would meet
the City's needs;
Understand how voter support for a City of Diamond Bar finance measure is
affected by the inclusion of additional accountability provisions, such as
independent annual financial audits, a citizen's oversight committee, sunset clause,
senior and/or low-income exceptions, etc.;
® Explore the implications of various election dates and voter turnout scenarios and
the impact of sharing the ballot with other finance measures on the County and
State levels;
• Identify themes and messaging that are most effective at persuading a sufficient
percentage of undecided voters to support the measure;
• Test the impact of various oppositional messages against the proposed measure
that are likely to be utilized by opponents, with the objective of understanding and
inoculating voters against such sentiments;
• Identify specific individuals and organizations that would have the greatest
credibility to speak out in favor of a local revenue measure; and
Identify the demographic characteristics of voters and other population subsets for
detailed survey analysis.
In addition, the survey instrument will gather relevant demographic information from
respondents to analyze responses by gender, age, party registration, ethnicity and other
pertinent demographic groupings. This data will help identify consistent supporters and
opponents of the measure, as well as those who can potentially be persuaded to support the
measure after additional education. Relevant geographic data about survey respondents will be
provided by the voter file, as all voters are required to provide a current residential address
when they register to vote.
Public Consensus aW inning I
Sample Selection
FM3 proposes conducting a 20 -minute baseline survey of approximately 400 City of Diamond
Bar registered voters likely to participate in the November 2016 general election, via landline
and cellular telephones and online. The margin of error for a full sample of 400 is plus or minus
4.9 percent at the 95 percent confidence level. Regardless of total sample size, the margin of
error for population subgroups will be higher.
FM3 will utilize Statewide Information Systems (SIS) as its sample vendor. FM3 has worked with
SIS, the leading voter sample vendor in California, for the last two decades. SIS provides the
most up-to-date lists of voter names, addresses, telephone numbers (listed, unlisted and cell
phones), email addresses, voter party registration, and past voter history (in which past
elections individuals have voted). The voter sample will consist of landline and cell phone
numbers as well as email addresses used by City residents when they registered to vote in
Diamond Bar. Additionally, FM3 will work with SIS to match names and addresses with other
vendor lists of all Diamond Bar voters to ensure those telephone numbers are up-to-date. FM3
is one of few public opinion research firms to use this technique to ensure that all eligible voters
have the same likelihood of being called, regardless of whether they have changed their phone
number to another landline or cell phone since registering to vote.
Survey Pre -Testing
Once approved for fielding, the survey questionnaire will be pre -tested with a sufficient number
of respondents to assure ease of administration and flow. Such testing will also verify the length
of the questionnaire and the survey questions' clarity and comprehensibility. The results of the
pre-test will be reviewed with City staff in order to determine if any adjustments need to be
made before interviewing proceeds.
Translation
According to FM3's analysis of voter file data compiled by the Los Angeles County Registrar of
Voters, approximately 20 percent of the likely City of Diamond Bar electorate will be of Latino
ancestry in November 2016, while a further 15 percent and 4 percent are likely to be Chinese-
American and Korean -American, respectively. Therefore, FM3 anticipates that a random sample
of 400 will provide about 80 interviews among Latino voters, 60 among Chinese-American
voters and 16 interviews among Korean -American voters. In order to ensure that primary
language is not a barrier for these voters' participation in the City's survey, FM3 recommends
translating the survey instrument into Spanish, Mandarin and Korean, and conducting
interviews' with multilingual interviewers.
1 Fl recommends translating only the telephone portion of the survey into Spanish, Mandarin, and Korean and
interviewing by phone in those languages. We base this recommendation on our experience with dual mode
methodology, which indicates that deploying the online portion of the dual mode survey in multiple languages is
not a cost-effective strategy because respondents that opt to take the survey online overwhelmingly prefer to do
so in English.
Public Consensus aWinnfng Propes[th
Industry standard practice involves providing language options for all cultural -linguistic groups
that comprise more than 10-15 percent of the total population of interest for the study. We
anticipate that providing linguistic inclusiveness will prove to be particularly critical for the City
of Diamond Bar's project because the small size of the City's pool of likely voters makes
completing a statistically -reliable number of interviews more challenging.
FM3 routinely conducts surveys in Spanish, Mandarin and Korean as well as English, and has the
capability to translate and provide the survey in these or other languages at the request of the
City. Kandi Reyes of Reyes & Associates (a small woman -owned business) will translate the
questionnaire into Spanish under the supervision of FM3 Partner Dr. Richard Maullin, who is
also fluent in Spanish. Ms. Reyes' native language is Spanish; she is a certified translator by the
State of California as well as the University of Mexico, and she has translated hundreds of survey
instruments for FM3 over the last 20 years. Mandarin and Korean translation of the survey
questionnaire will he provided by the Los Angeles -based firm WorldBridge Language Services, a
company specializing in intercultural communication that FM3 has worked with for more than
15 years.
Data Analysis
Response data will be analyzed by FM3's in-house Data Processing and Analysis Department
staff using Survey System software, a well-documented and widely used data analysis software
package. As needed, FM3 may augment Survey System with its own custom-designed statistical
analysis program to report the tabulation and cross -tabulation of data.
The day after interviewing has completed, FM3 will provide the City with a draft "topline" survey
results. These results will present the overall percentage of respondents that chose each answer
to all of the survey's individual questions.
Within 36 to 48 hours from completion of the last interview, FM3 will provide the City with a
comprehensive set of draft cross -tabulated results. The cross -tabulated results will include a
table for each question or demographic variable in the survey, with a series of up to 200
columns indicating how various subgroups of the population responded to each question. The
cross -tabulated results will make it possible to detect differences in responses to each survey
question among subsets of the electorate: for example, it will be possible to compare men and
women; voters under age 50 and age 50+; ethnicity/race; households with and without people
under the age of 18; homeowners and renters; different income groups; long-time residents and
more recent arrivals; and many more subgroups of the City's population.
The Data Processing and Analysis Department staff employs a data checking and editing system
to eliminate errors and document the handling of data received from the interviewers. FM3's
custom-designed data processing software package can convert data to ASCII format or virtually
any other format commonly used.
Public Consensus- Winning Propositions
Reports and Presentations
FM3 will present the findings to the Diamond Bar City Council and other interested parties on
dates to be determined by the City. After Fl report and presentation have been completed,
FM3 will remain available to answer follow-up questions from City staff. FM3 views its survey
responses as an ongoing data resource. Should the need arise, FM3 can do further analysis to
provide answers to follow-up questions that may be posed by the City.
Deliverables: Upon conclusion of the survey project, the City will have received from FM3 all of
the documents listed below. All documents can be provided in hard -copy and electronic formats.
✓ Final survey questionnaire
✓ Topline survey results (the survey questionnaire with response percentages for each
response code)
✓ Cross -tabulated results (responses to all survey questions segmented by demographic,
geographic, attitudinal and behavioral subgroups of Diamond Bar voters)
✓ PowerPoint presentation of key findings (color slides highlighting important findings
and conclusions)
✓ Raw data from the survey in electronic form (delivered in a file format chosen by the
City)
Public Consensus- Wlnning Propositions
Build Consensus
start C -A for Flection Election Day
If the Feasibility Study results in a green light for moving forward with a funding measure, we
generally recommend a public information and outreach program to educate the community
about your needs and build broad consensus around a solution.
• Develop information -only messaging and a plan for getting the message out to key
audiences
• Provide information to be added to your website, distributed through social media and
included in newsletters
• Prepare presentations and talking points for community meetings
• Write, design and produce informational mailings to educate, inform and engage voters
• Develop strategies and plans to inform and engage key internal stakeholder groups
within your agency
• Develop strategies and plans to inform and engage influential external groups including
current and former elected leaders, local business and industry leaders, key
neighborhood leaders, faith community leaders and others
Publlc Consensus -,Winning Propositions
Once we know what a viable, winnable funding measure looks like, TBWB will work with you,
your financial advisors and your legal advisors to develop the specific details of your measure
and qualify for the ballot.
Specifically, TBWB will:
Work with you and your financial team to finalize amounts, tax rates and the structure
of your measure
• Refine your project list, facility plans and/or program budgets to make sure they are
written in clear and understandable language and feature projects and programs that
are high priorities for voters
• Work with you and your legal counsel to develop important taxpayer accountability
protections, including an independent citizens' oversight committee and public
reporting process
• Work with you and your legal counsel to develop all resolutions required for calling the
election
• Develop the critical ballot question that will appear on ballots
• Develop and refine the full text of the measure, project list, tax rate statement and
other materials that will appear in the ballot pamphlet mailed to all voters
• Present recommendations and documents to your City Council for formal approval
• Work with the City Clerk and elections officials in your area to qualify for the ballot
Public Consensus aWinning Propositions
The next step in the process is to mount a strategic advocacy campaign to secure the votes
needed to win on Election Day. This is the only step in the process that cannot be funded by the
City or with public funds. While the City can continue to provide information to residents about
the measure, only a privately funded campaign committee can advocate for the measure. We
will work with the City to identify leaders who might volunteer to step forward to run such an
effort. Typically, as a consultant to volunteer campaign committees, we build campaign plans
with the following elements to ensure the best possible chance of success on Election Day:
• Unique. We won't rely on a "cookie -cutter" campaign plan, but rather work with your
volunteers to develop a winning plan that makes sense for your community.
• Effective messaging and materials. Campaign logos, brochures, websites, social media
and other materials must be eye-catching and have a local feel in order to persuade and
motivate voters effectively.
• Avoiding controversy and obstacles. We can't take anything for granted in today's
economic and political environment. To win, it is important to run an organized
campaign that avoids controversy and neutralizes opposition to the extent possible.
• Good teamwork. Above all, winning campaigns take good teamwork. We work closely
with pollsters, professionals, committee members and other local partners.
• Efficient grassroots organizing. The time and energy of your volunteers are precious
resources. We'll work with you to develop a plan that maximizes the impact of their
efforts on the outcome of the election.
• Strong fundraising. Fundraising for local ballot measures can be a challenge. It takes
resources to get your message out to the voters who will determine the outcome of
your election. We can help you create a fundraising plan to help you raise the resources
needed to win.
• Guidance for committee treasurer. Navigating the waters of campaign finance
requirements can he tricky. We will provide advice and a detailed memo to help your
Treasurer through the process of setting up the committee with the Fair Political
Practices Commission (FPPC), provide a timeline for filing dates with the County and
answer any questions they may have during the campaign.
Public Consensus- Winning Propositions
Elf
February 2016
• Create initial public materials regarding the need for funding
• City staff conduct stakeholder meetings and presentations to key groups
Public information goes out to citizens through existing City communications
March -April 2016
• First mailer to voters, with tear -off reply card and online survey to gather community
input and achieve transparency
• Analyze stakeholder input
• Develop a draft of the proposed ballot measure
• Conduct survey to test the proposed measure and present results to City Council
• Create/update public informational materials regarding proposed ballot measure
May -July 2016: Extended public outreach and engagement
Second round of stakeholder meetings and presentations, this time regarding the
proposed measure
Include direct outreach and one-on-one conversations where needed
• Additional direct mail and outreach to voters about the proposed ballot measure
July -November 2016
• Tracking survey, if needed
• Create ballot measure ordinance, resolution and other required materials
• Additional public engagement to keep voters up-to-date and ensure transparency
• Council adoption of measure at least 88 days before November 2016 Election*
*To be confirmed with Los Angeles County Registrar of Voters
Nblic Consensus Winning Propositions
Suggested
kesearch T+,celive
FEBRUARY 18 — FEBRUARY 24
• Kick-off meeting
• Review and modify scope of work
• Confirm choice of survey length, sample size, languages and methodology
• Finalize sample specifications and acquire the survey sample
• Develop questions for the survey
• Draft and seek approval for online survey invitation letter
FEBRUARY 25 - MARCH 2
• Circulate survey draft for comment
• Edit and refine survey, as needed
• Finalize survey draft
MARCH 3 — MARCH S
Program online survey
• Pre-test online survey
Revise survey in consultation with City team and TBWB, as necessary
Begin online survey
• Translate survey
• Analyze demographics of online survey respondents
• Program telephone survey
• Pre-test telephone survey
MARCH 10—MARCH 16
Begin telephone survey
Complete telephone survey
Produce draft topline results
• Produce draft survey cross -tabulation reports
• Conduct statistical analysis
MARCH 17 — MARCH 23
• Produce PowerPoint presentation with key findings, conclusions and
actionable recommendations
ONGOING
• FM3 remains available to present findings to staff, consultants, elected officials or other
stakeholders as needed
Public Con,e,,., >Winning Propos
TBWB Fees and Costs
TBWB's standard fee for City consulting is $6,500/month. Out of pocket expenses would be reimbursed
at cost, including travel.
Production and mailing of external materials is priced separately. Sample pricing is below. Actual pricing
depends on actual specifications and quantity.
TO
City of Diamond Bar
FROM
TBWB
DATE
February 12, 2016
RE
Informational mailer pricing
Estimated quantity of all voter households: 15,000
11x17 or equivalent, 1 or 2 -fold, 804 matte book $14,305
11x17 or equivalent 7 pt. stock with perforated tear -off reply card $15,966
Pricing includes design, pre -press, printing, labels, labeling, photography, shipping
and sales tax and postage. Actual price depends on actual quantity.
FM3 Fees and Costs
FM3 is prepared to conduct the research outlined in this proposal for a total cost of between
$34,750 and $40,850 as shown in Table 1 below. While FM3 recommends conducting a 400 -
interview, 20 -minute survey in order to test the range of ideas that we believe are necessary to
pass a finance measure at the required two-thirds supermajority threshold, the table also
provides costs for a 15 -minute survey as a basis for comparison. All prices provided below are
comprehensive — reflecting all costs for questionnaire development, Spanish, Mandarin and
Korean translations, web hosting and email, multilingual telephone interviewing, data entry,
cross -tabulation, data analysis, and preparation and presentation of survey results. Direct
incidental expenses, such as extra reproduction of reports and travel, are not included but
would be billed at cost if incurred.
Public Consensus aWinning Propositions
Table 1
City of Diamond Bar 400 -Interview Voter Survey Cost by Average Interview Length
Of course, alternative survey structures are possible, which may result in higher or lower costs.
FM3 is committed to working with you to tailor the research plan to fit your budget and meet
your research needs. FM3 will be happy to bill the project in phases; we will charge half of the
total amount for the initial development of the questionnaire, and bill the remainder once you
have received complete survey results.
Public Consensus- Winning Propositions
Cost
Cost
Average i
English, Chinese
English, Chinese,
Interview Length
& Korean
Korean & Spanish
15 Minutes
$34,750
$39,500
20 Minutes
$37,500
$40,850
Of course, alternative survey structures are possible, which may result in higher or lower costs.
FM3 is committed to working with you to tailor the research plan to fit your budget and meet
your research needs. FM3 will be happy to bill the project in phases; we will charge half of the
total amount for the initial development of the questionnaire, and bill the remainder once you
have received complete survey results.
Public Consensus- Winning Propositions
City of Chula Vista
Amanda Mills, Performance and Organizational Development Manager
276 Fourth Avenue
Chula Vista, CA 91910
(619)409-5948
amills@ci.chula-vista.ca.us
City of Salinas
Matt Pressey, Finance Director
200 Lincoln Avenue
Salinas, CA 93901
(831) 758-7420
mattp@ci.salinas.ca.us
City of Palo Alto
Claudia Keith, Chief Communications Officer
250 Hamilton Avenue
Palo Alto, CA 94301
(650)329-2607
claudia.l<eith@cityofpaloalto.org
City of Watsonville
Carlos Palacios, Former City Manager, Watsonville
Current Deputy County Administrative Officer, Santa Cruz County
701 Ocean Street, Room 520
Santa Cruz, CA 95060
(831) 454-3402
carlos.palacios@santacruzcounty.us
City of San Rafael
Nancy Mackie, City Manager
1400 Fifth Avenue
San Rafael, CA 94901
(415)485-3070
nancy.mackle@cityofsanrafael.org
Walnut Valley Unified School District
Dr. Robert Taylor, Superintendent
880 S. Lemon Avenue
Walnut, CA 91789
(909) 444-3422
rtayl or@ wvusd.l<12.ca. u s
Public ConsensusaW[
Jane Beesley, District Administrator
Los Angeles County Regional Park & Open Space District
433 S. Vermont Avenue
Los Angeles, CA 90020
(213) 738-2981
jbeesley@parks.lacounty.gov
Elena Brokaw, Director, Parks, Recreation & Community Partnerships
City of Ventura
501 Poli Street, Room 226
Ventura, CA 93002
(805)658-4731
ebrol(aw@cityofvermont.net
Julie A. Gutierrez, Assistant City Manager
City of Pasadena
100 N. Garfield Avenue
Pasadena, CA 91109
(626)744-7371
jgutierrez@cityofpasadena.net
Kevin Kalman, General Manager
Desert Recreation District
45-305 Oasis Street
Indio, CA 92201
(760)347-3484
kkalman@drd.us.com
Brian Strong, Director
San Francisco Capitol Planning Program
30 Van Ness, Suite 4100
San Francisco, CA 94102
(415)558-4558
Brian.Strong@sfdpw.org
Pnblk Consensus -3 Win Hing Propositions
COMBINER EXPERIENCE OF TBWB'S PARTNERS
With experience on over 200 successful local funding
measures for all types of public agencies, TBWB has
worked in virtually all parts of our home state.
We've passed measures in sparsely populated rural
areas, suburban communities in Northern and Southern
California as well as the urban neighborhoods of
California's biggest cities.
Community College Districts
Allan Hancock College
Antelope Valley College
Cabrillo College
College of the Canyons
College of Marin
College of the Sisldyous
Contra Costa CCD
Foothill -De Anza CCD
Lane Community College (Oregon)
Mendocino College
Napa Valley College
Peralta CCD
Mt. San Jacinto CCD
Rancho Santiago CCD
San Joaquin Delta College
San Mateo CCD
Santa Barbara City College
Santa Rosa Junior College
Sierra College
Yuba College
Hospitals andHealthcare Districts
Alameda County Medical Center*
Cascade Valley Hospital (WA)*
Daughters of Charity Health System
Plumes Healthcare District*
Save Laguna Hospital
Seven Medical Center
Tahoe Forest Hospital District*
Valley Medical Center (Washington)*
West Contra Costa Healthcare District*
Valley Health System
Fire. Districts
East Contra Costa Fire Protection District
Fresno County Fire Protection District
Marin County Fire Department
North Tahoe Fire Protection District
Oakland Wildfire District*
Santa Cruz County Fire District - CSA48
Truckee Fire Protection District
(ParfialList)
'Pro)eets managed by Charles Heath while at aprimfii in _
high School Districts
Campbell Union High SD
Choffey Joint Union High SD
Delano Joint Union High SD
East Side Union High SD
Fremont Union High SD*
Fullerton Joint Union High SD
Jefferson Union High SD
Los Gatos -Saratoga Union High SD
Mountain View Los Altos High SD
Oxnard Union High SD
Perris Union High SD
Petaluma Joint Union High SD
Roseville Joint Union High SD
San Benito High SD
San Dieguito Union High SD
San Mateo Union High SD
San Rafael High School SD
Santa Cruz City High SD
Santa Rosa High SD
Sequoia Union High SD
William S. Hart Union High SD
Public Consensus- Winniag Propositions
Cities, Counties and Special Districts Elementary School Districts Unified School Districts
Proposition 39 (Statewide)
Adelonto SD
Alameda USD*
AC Transit District*
Alisal Union SD
Arcadia USD
Alameda Free Library*
Alpine Union SD
Azusa USD
Citizens for Carmel Valley
Alum Rock Union SD
Bear Valley USD
City of Colton*
Anaheim City SD
Beverly Hills USD
Town of Corte Madera
Auburn Union SD
Cabrillo USD
City of Fairfield
Beardsley SD
Charter Oak USD
City of Fremont
Belmont -Redwood Shores SD
Claremont USD
City of Gustine
Berryesso Union SD
Colton Joint USD
City of Lafayette
Buena Porl<SD
Conejo Valley USD
City of Los Altos
Burlingame SD
Corona -Norco USD
City of Merced
Cambrian SD
Cotati-Rohnert Park USD
City of Morgan Hill
Campbell Union SD
Culver City USD
City of Pacifica
Castaic Union SD
Downey USD
City of Palmdale
Central SD
Dublin USD
City of Palo Alto
Cupertino Union SD
Emery USD*
City of Pleasant Hill
Del Mar Union SD
Evansville-Vanderburgh School Corporation (Indiana)
City of Port Hueneme*
Dixie SD
Folsom -Cordova USD
City of Redwood City
- Franklin -McKinley SD
Fremont USD
City of Salinas
Fruitvale SD
Glendale USD
Town of San Anselmo
Hermosa Beach City SD
Hayward USD
City of Santa Cruz
Jefferson Elementary SD (Daly City)
Irvine USD
City of Son Jose
Jefferson SD (Tracy)
Jumpe USD
City of San Rafael
Lafayette SD*
to Canada USD
City of San Bernardino*
Lakeside Joint Union SD
Las Virgenes USD
City of Son Gabriel*
Lakeside Union SD (San Diego)
Lake Elsinore USD
City of Santa Rosa
Larkspur -Coke Madera SD
Madera USD
City of South Lake Tahoe
Live Oak So
Milpitas USD
City of Union City*
Lama Prieto Joint Union Elementary SD
Monterey Peninsula USD
City of Vacaville
Los Altos SD
Moreno Valley USD
City of Watsonville
Los Gatos Union SD
Morgan Hill USD
Town of Windsor
Millbrae SD
Mount Diablo Unified SD
Yuba City- Hillcrest Water System
Moreland SD
Mountain Empire USD
Alameda County Clean Water Program
Mount Pleasant Elementary SD
Napa Valley USD
Camden Water
Mountain View Whisman SD
New Haven USD
Fresno County Transportation Authority
Norris SD
Newark USD
Greater Vallejo Recreation District
North Sacramento SD
Novato USD
Hayward Area Recreation District
Pacifica SD
Oakland USD*
Marin Agricultural Land Trust
Palmdale SD
Oak Park USD
Marin County
Perris Elementary SD
Orange USD
Marin County Free Library
Petaluma City Elementary SD
Pojaro Valley USD
Merced County Transportation Alliance
Portola Valley SD
Palo Alto USD
Mideeninsula Regional Open Space District
Ravenswood City SD
Palos Verdes Peninsula USD*
Missoula Open Space (Montana)
Reed Union SD
Patterson Joint USD
Monterey Salinas Transit
Redwood City SD
Piedmont USD*
Napa Valley Transportation Authority
Roseville City SD
Pleasanton USD
North Tahoe Fire Protection District
Rosemead SD
Poway USD*
Oakland Public Library*
Ross Valley SD
San Jose USD
Palo Alto Libraries
San Carlos SD
San Lorenzo Valley USD
Placer County
San Mateo -Faster City SD
San Marcos USD
Pleasant Hill Paris and Recreation District*
San Rafael Elementary SD
Son Marino USD*
San Mateo County
Santa Cruz City Elementary SD
San Ramon Valley USD
Santa Clore County
Santa Rita Union SD
Santa Clara USD
Santa Clara County BART
Santa Rosa Elementary SD
Santa Monica -Malibu USD
Santa Clara County Libraries*
Saratoga Union SD
Snowline Joint USD
Santa Clara County Open Space Authority
Saugus Union SD
South Pasadena USD
Santa Clara Valley Water District
Sausalito Marin City SD
South Son Francisco USD
Santa Cruz County
Savanna SD
St. Helena USD '-
Save the Bay
Sequel Union SD
Tahoe Truckee USD
Sonoma County Agricultural Preservation
Stanislaus Union SD
Torrance USD*
and Open Space District
Sulphur Springs SD
Tustin USD
Sonoma County Transportation Authority
Sunnyvale SD*
Val Verde USD
Stanislaus County Transportation
Union SD
Walnut Valley USD
Transportation Agency of Monterey County
Washington Union SD
West Contra Costa USD
Town of Truckee
Westside School District 66 (Nebraska)
Truckee Donner Recreation and Park District
Woodland Joint USD
Truckee Fire Protection District
Yucaipa-Calimeso Joint USD
Truckee/North Tahoe Transportation Agency
Zone 7 Water Agency (Alameda County)
(Partlal Lis) *Projects ma aged by Charles Heath while at a prior to nu
Public Consensus Winning Propositions