HomeMy WebLinkAbout12/18/2012�. x
City of
Diamond Bar
City Council Agenda
Tuesday, December 18, 2012
6:00 p.m. Closed Session — Room CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Jack Tanaka Ron Everett
Mayor Mayor Pro Tem
Ling -Ling Chang Carol Herrera Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
December 18, 2012
Next Resolution No. 2012-52
Next Ordinance No. 12 (2012)
CLOSED SESSION: 6:00 p.m., Room CC -8
Public Comments on Closed Session Agenda
► Government Code Section 54956.9(a) Pending Litigation
City of Diamond Bar v. Sheikhpour, et al.
Los Angeles Superior Court, Case No. KC064161
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Monsignor James Loughnane,
St. Denis Catholic Church
ROLL CALL: Council Members Chang, Herrera, Tye,
Mayor Pro Tem Everett, Mayor Tanaka
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
December 18, 2012 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Holiday Diamond Ride — November 23, 2012 through Tuesday, January 1
2013 — Free shuttle services to and from Diamond Bar Shopping Centers.
For residents 18 years of age and older.
5.2 Christmas Holiday — December 24 and 25, 2012 - City Offices will be
closed in observance of the Christmas Holiday. City Offices will re -open
Wednesday, December 26, 2012 at 7:30 a.m.
5.3 Holiday Tree Curbside Collection Program — December 26, 2012 through
January 11, 2013. Trees free of decorations and flocking may be left at
the curb. Any tree over 6 ft. must be cut in half.
5.4 Late Night Transit Pass Sale — Wednesday, December 26, 2012 until 7:00
p.m. Diamond Bar City Hall, 21810 Copley Drive.
5.5 New Year's Holiday — January 1, 2013 — City Offices will be closed
Tuesday, January 1, 2013 in observance of New Year's Day. City Offices
will reopen, Wednesday, January 2, 2013 at 7:30 a.m.
5.6 City Council Meeting -- January 15, 2013 — 6:30 p.m., AQMD/Government
Center, 21865 Copley Drive.
5.7 Winter Snow Fest — January 19, 2013 — 10:00 a.m. -- 4:00 p.m. — Pantera
Park, 738 Pantera Drive.
December 18, 2012 PAGE 3
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of December 4, 2012 — Approve
as submitted.
6.2 Planning Commission Minutes:
(a) Regular Meeting of October 23, 3012 — Receive and File.
(b) Regular Meeting of November 13, 2012 — Receive and File.
6.3 Ratification of Check Register — Dated December November 29, 2012
through December 12, 2012 totaling $1,019,792.94.
Requested by: Finance Department
6.4 Treasurer's Statement of October 2012, and Revised Treasurer's
Statements of June, July, August and September 2012.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Approval of Adjourning the January 1, 2013 City Council Meeting to
January 15, 2013.
Recommended Action: Approve.
Requested by: City Manager
6.6 Diamond Bar Center Improvement Project.
Recommended Action: Authorize, Award and Appropriate.
Requested by: Community Services Department
6.7 Approve Amendment No. 1 to the Cooperative Agreement with the
County of Los Angeles to Procure Traffic Control System Software,
and Authorize the Reimbursement Request, in the Amount of $37,495
for the Procurement and Installation of the Traffic Management
Center Video Wall Monitor System.
Recommended Action: Approve and Authorize.
Requested by: Public Works Department
December 18, 2012 PAGE 4
6.8 Appropriate $14,775 from Prop C Fund Balance Reserves and
Approve Contract Amendment with Local Agency Engineering (LAE)
Associates, Inc. in the Amount of $14,775 for Preparation of Los
Angeles County Metro's 2013 Call for Projects Funding Application
for an Adaptive Traffic Control System,
Recommended Action: Appropriate and Approve.
Requested by: Public Works Department
6.9 Approval Contract Amendment in the Amount of $50,000 with RKA
Consulting Group for Public Works/Engineering Staff Support
Services.
Recommended Action: Approve.
Requested by: Public Works Department
6.10 Authorization to Purchase Ten (10) Closed -Circuit Television (CCTV)
Cameras from COHU in the Amount of $74,062.50.
Recommended Action: Approve.
Requested by: Public Works Department
6.11 Approval of Notice of Completion for Residential Area 1A and
Arterial Zone 6 Road Maintenance Project.
Recommended Action: Approve.
Requested by: Public Works Department
6.12 Adopt Resolution No. 2012 -XX: Approving the Application for Grant
Funds from the Recreational Trails Program Moving Ahead for
Progress in the 21St Century Act (MAP 21) Fund for the Pantera Park
Trail Access.
Recommended Action: Adopt.
Requested by: Community Services Department
7. PUBLIC HEARINGS: None.
December 18, 2012 PAGE 5
8. COUNCIL CONSIDERATION:
8.1 Ratify City Council Committee Appointments and Adopt Resolution
No. 2012 -XX: Confirming the Appointment of Specific
Representatives to the San Gabriel Valley Council of Governments.
Recommended Action: Ratify and Adopt.
Requested by: Mayor Tanaka
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
DECEMBER 4, 2012
CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City
Council meeting to order at 6:32 p.m. in the South Coast Air Quality Management
District Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: MPT/Jack Tanaka led the Pledge of Allegiance.
INVOCATION: Pastor Mark Hopper, Evangelical Free Church of
Diamond Bar gave the invocation.
ROLL CALL: Council Members Ron Everett, Carol Herrera, Steve
Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; David Liu, Public Works
Director; Ken Desforges, IT Director; Bob Rose, Community Services Director; Dianna
Honeywell, Finance Director; Ryan McLean, Assistant to the City Manager; Cecilia
Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: Approved as presented.
CITY COUNCIL REORGANIZATION:
1. Selection of Mayor:
M/Chang nominated MPT/Tanaka to serve as Mayor. C/Everett seconded the
nominations. No other nominations were offered. MPT/Tanaka was declared
Mayor by acclamation.
2. Selection of Mayor Pro Tem:
C/Chang nominated C/Everett to serve as Mayor Pro Tem. M/Tanaka seconded
the nomination. C/Everett was declared Mayor Pro Tem by acclamation.
3. Presentations to Outgoing Mayor
The following presentations were made to outgoing Mayor Chang: M/Tanaka
presented a Certificate on behalf of Congressman Gary Miller's Office; Jody
Roberto representing Senator Bob Huff, as well as congratulating her on behalf
of Congressman Ed Royce's office. Angie Valenzuela representing Supervisor
Don Knabe's Office; Frank Guzman, Board Member representing the Pomona
Unified School District; Assistant Fire Chief Dave Stone representing the LA
County Fire Department; Lt. Steve Katz, representing the DB/Walnut Sheriff's
Station, and Sam Olivito, Executive Director, California Contract Cities.
M/Tanaka and the DB City Council presented outgoing Mayor Chang with a
ceremonial gavel.
December 4, 2012 PAGE 2 CITY COUNCIL
C/Tye stated that outgoing Mayor Chang was the only Cougar of the Month that
ever served on the City Council; the first and only DB Brahma graduate to ever
serve on the City Council; and, the first female Asian -American not only to serve
on the City Council but to serve as Mayor. Therefore, it seems appropriate that
she receive something that is one and only for her to remember her Council
colleagues by. On behalf of the City Council, C/Tye presented her with the one
and only Ling -Ling Chang Bobble Head Doll which read "Ling -Ling Chang,
Diamond Bar Mayor, 2012". This reminds C/Tye as one previously stated,
"When you were born, not only did they break the mold but they beat the
daylights out of the mold maker".
Mayor Chang said it was her tremendous honor to serve as the City's Mayor and
spoke about the accomplishments during her tenure: the opening of the new
Civic Center including the City Hall and Library; two parks (Washington Mini Park
and the Bark Park); making improvements to Silver Tip Park and Trails
Improvement. She congratulated staff and the City Council for a job well-done in
2012 and again thanked residents, her colleagues, the League and Contract
Cities and staff, for their support.
RECESS: M/Tanaka recessed the City Council meeting at 6:52 p.m.
RECONVENE: M/Tanaka reconvened the City Council meeting at 7:15 p.m.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano announced that the December issue of the City News is in print
and should arrive in mailboxes soon. In addition to the contents that specifically
call out the winter 2013 Recreation Guide, there is information and
advertisements of more than 150 opportunities for residents to participate in City
offerings including programs, classes and entertainment. The December issue of
City News also includes the new restaurant guide as previously mentioned,
which illustrates some 90 restaurants within the community and presents an
opportunity to learn more about these local restaurants, where to dine in DB and
to support the local business community. As the previous and current editions
focus on these guides, residents need to be mindful that a portion of the sales tax
dollars they pay when purchasing meals or products come back to the City.
Dollars which are needed to help support funding for public safety, roadway and
park improvements, etc. including those 150 opportunities listed in the December
City News.
3. PUBLIC COMMENTS:
Robert Deerfield, 23612 Jubilee Lane, asked if the City planned to take a stand
on the Clean Water project tax assessment which would place a further burden
on the residents of DB.
December 4, 2012 PAGE 3 CITY COUNCIL
Lew Herndon, Chairman, Parks and Recreation Commission, representing the
Diamond Bar Community Foundation, pointed out that the adopted Parks Master
Plan speaks to insufficient fields for sports organizations in DB. There are
approximately 6000 kids who play youth sports and the Diamond Bar Community
Foundation appointed him as the Sports Fields Committee Chairman. The
Foundation has been conducting fundraising events throughout the year to raise
funds to donate to the City to help alleviate the shortage. He announced that the
local Rotary Club has teamed up with the Foundation and are sponsoring a car
raffle. The prizes include two cars, two 47 inch TV's, two iPads, two iPods and a
visa cards. The committee is seeking a donation of $25 per ticket. Many of the
sports organizations, the Rotary, and the Foundation are selling these tickets.
Anyone who cannot find a ticket can call him on his cell phone at 909-437-6366.
Eileen Ansari, 1823 Cliffbranch Drive, congratulated M/Tanaka and MPT/Everett
and thanked outgoing Mayor Ling -Ling Chang and Council Members. She
thanked the City Council for the lovely bouquet and well -wishes on the occasion
of her accident. She thanked Jack Tanaka and Ron Everett for their visits,
bouquets and well -wishes and the many residents who sent cards and well -
wishes during her three month hospital stay and long recovery. She wished
everyone a nice holiday.
Allen Wilson thanked outgoing Ling -Ling Chang for her time and congratulated
Mayor Tanaka and Mayor Pro Tem Everett on their appointments. He asked for
a couple of corrections to the Restaurant Guide and spoke about a "home
birthing center" in Chino Hills and asked the City Manager to comment on the
process if one were to apply here.
Angela Schmidt, student from Diamond Bar High School asked if the City Council
was aware of the tragedy involving Danika Tibayan. The entire experience
brought the community together. Her "Pray for Danika" site received over 10,000
hits locally and throughout the world.
4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to Mr.
Wilson that from time to time staff learns of land uses within residential properties
located in residential neighborhoods that may seem inappropriate. Staff looks at
each situation very carefully to determine whether they are approved land uses
for home occupations typically approved for residential neighborhoods or
whether it is a different type of business that generates different impacts. Home
occupation use is something that is usually very limited, such as an Avon
salesperson. Other types of home based businesses that are not permissible are
the types that generate employees at the site as well as, trips bringing in and out
products, goods and services. Generally speaking, a birthing center does not
sound like an appropriate residential land use and should staff hear of a land use
that is allegedly taking place in the City it would be carefully examined to
determine whether or not it is appropriate. Following determination that it was
not appropriate, staff would work with the City Attorney and Prosecutor to send
out the appropriate notices putting the property owners on notice and asking
December 4, 2012 PAGE 4 CITY COUNCIL
61
n.
them to cease and eliminate the land use staff believed was inappropriate.
Failing for this process to be successful, the City Prosecutor and court system
would then be called upon to gain compliance.
SCHEDULE OF FUTURE EVENTS:
5.1 Holiday Diamond Ride — November 23 through January 1, 2013 for
residents 18 and over. For more information or to schedule a ride call
1-800-578-6555.
5.2 Planning Commission Meeting — December 11, 2012 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.3 Traffic and Transportation Commission Meeting — December 13, 2012 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.4 Home Holiday Decorating Contest Entry Submittal Deadline — December
7, 2012.
5.5 City Council Meeting — December 18, 2012 - 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive.
5.6 Christmas Holiday — December 24 and 25, 2012 — City Offices closed in
observance of the Christmas Holiday. City Offices reopen Wednesday,
December 26, 2012 at 7:30 a.m.
5.7 Holiday Tree Curbside Collection Program — December 26, 2012 through
January 11, 2013. Trees free of decorations and flocking may be left at
the curb. Any tree in excess of 6 feet in height must be cut in half.
5.8 Late Night Transit Pass Sale — Wednesday, December 26, 2012 until 7:00
p.m., Diamond Bar City Hall, 21810 Copley Drive.
5.9 New Year's Holiday — January 1, 2013 — City Offices closed Tuesday,
January 1, 2013 in observance of New Year's Day. City Offices reopen
Wednesday, January 2, 2013 at 7:30 a.m.
CONSENT CALENDAR: C/Tye moved, C/Chang seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett,
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES - Regular Meeting of November 20, 2012 —
Approved as corrected.
December 4, 2012 PAGE 5 CITY COUNCIL
6.2 RATIFIED CHECK REGISTER — Dated November 15, 2012 through
November 28, 2012 totaling $357,193.73.
6.3 APPROVED A SECOND AMENDMENT TO THE LICENSE AGREEMENT
WITH LOS ANGELES SMSA PARTNERSHIP (DBA) VERIZON
WIRELESS, TO EXPAND AN EXISTING WIRELESS COMMUNICATION
SITE BY APPROXIMATELY 53.85 SQUARE FEET CORRECTING THE
AGREEMENT APPROVED ON NOVEMBER 20.
6.4 APPROVED PLANS AND SPECIFICATIONS AND AWARDED
CONSTRUCTION CONTRACT FOR THE 2012-2013 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION
PROJECT TO TSR CONSTRUCTION AND INSPECTION IN THE
AMOUNT OF $123,280 AND AUTHORIZED A CONTINGENCY AMOUNT
OF $9,000 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY
THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF
$132,280.
7. PUBLIC HEARING:
7.1 ADOPT RESOLUTION NO. 2012-51: APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION INCLUDING
$205,301 IN FISCAL YEAR 2013-14 FUNDS AND $92,543 FROM
UNALLOCATED BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF
$297,844.
ACM/Doyle reported that this public hearing is for the allocation of
Community Development Block Grant funding for the year 2013-14.
Community Development Block Grants are Federal Funds which are
passed through LA County's Community Development Commission to the
City. These funds are intended to meet certain national objectives for
projects and those national objectives are benefiting low and moderate
income persons, addressing slums or blight or meeting a particular urgent
community development need. In addition to meeting those national
objectives, each individual project must meet one of the eligible criteria or
categories as determined by LA County CDC which includes acquisition of
real property for an eligible use, acquisition, construction or rehabilitation
of public facilities, demolition and clearance of deteriorated buildings,
community services for low and moderate income households, removal of
barriers that restrict the mobility for elderly or disabled persons or special
economic development activities. Typically, because DB has no slums or
blight the City uses these funds for community services that benefit low
and moderate income households and for public work projects that
remove barriers for the disabled. During the past several years the
allocation the City receives has been reduced. Each year the funding for
this program continues to decline. Last year, the LA CDC eliminated
program administration costs as being eligible for funding, further reducing
December 4, 2012 PAGE 6 CITY COUNCIL
the City's amount of available funds for CDBG. This year the allocation for 2013
is estimated to be $205,301. In addition, the City has unallocated prior funds
(savings from projects that have been budgeted but not spent or savings from
projects that came in under budget as well as, repayment of home improvement
loans originally funded through the City's Home Improvement Program in the
amount of $92,543 for a total of available funds in the amount of $297,844. Of
that, only 15 percent of the $205,301 or $13,795 can be used to fund public
services. This money has been split evenly between the YMCA and the City's
Senior's programs with each recommended to receive an allocation of $15,397.
Included in the senior program is $1700 dedicated for each senior group and
$6800 for DB Senior Program costs used by the City to partially offset the cost of
the Senior Coordinator. The remaining 85 percent of the FY 2013-14 allocation
as well as, 100 percent of the estimated unallocated funds are available for
public works projects. It is recommended the City's Home Improvement Program,
which provides no interest loans for low and moderate income families up to
$5,000 for improvements to their homes, be allocated $150,000; $57,050 is
allocated or the Sidewalk ADA Improvements; and $60,000 is allocated to the
Bark Park to extend the walkway to the park entrance. LACDC requires the City
to approve the funding request and funding allocations before the City is told how
much money it will actually receive. As in past years, if the funding amount is
less than anticipated the City would reduce appropriately and proportionally
across all projects that same amount.
M/Tanaka opened the Public Hearing.
With no one present who wished to speak on this matter, M/Tanaka closed the
Public Hearing.
C/Tye moved, C/Herrera seconded, to adopt Resolution No. 2012-51: Approving
the Community Development Block Grant Program Allocation including $205,301
in FY 2013-14 funds and $92,543 from unallocated balance of funds for the total
amount of $297,844. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
RECESS TO PUBLIC AUTHORITY MEETING: M/Tanaka recessed the regular City
Council Meeting to the Public Financing Authority at 7:42 p.m.
RECONVENE: M/Tanaka reconvened the regular City Council Meeting at 7:43
p.m.
December 4, 2012 PAGE 7 CITY COUNCIL
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye thanked Mr. Deerfield for bringing the Clean Water tax assessment to the
attention of DB residents. He hopes residents pay attention to the mail and to
something that he thought was junk mail. The cover read "Official Notice to
Property Owners of Public Hearing". In the upper right box it reads that this is a
notice to property owners of a public hearing for the Los Angeles Clean
Water/Clean Beaches measure. The box says that for each property there is an
appropriate amount. For his property the proposed clean water fee for his
property is $78. He had just paid his property tax bill and realized that other than
voted indebtedness for PUSD bonds, etc. this will be the third largest item on
property owner's tax bills if this goes unchallenged. He highly recommended that
this matter be challenged. He is concerned that anything that comes in the mail
that talks about a fee for things that can be considered pollutants and that talks
about resources that this will raise is stated as "the project and programs that
could be funded include: multi -benefit projects can combine fee revenues". At
some point we have to tell them that enough is enough. He plans to go to the
County and say just that — that enough is enough. He congratulated outgoing
Mayor Chang on a year well-done. He thanked her for her stewardship of the City
and congratulated M/Tanaka on his second term as Mayor and that he looks
forward to serving with M/Tanaka in the coming year.
C/Herrera congratulated M/Tanaka on his election and thanked outgoing Mayor
Chang for the great job she did during 2012. Being Mayor is not easy and
M/Chang was in multiple cities on single days, and that M/Chang represented DB
admirably. C/Herrera said that she too, was concerned about the Clean Water
assessment notice she received from the County. When homeowners receive
the notice there is a separation protest card for them to tear off and she
recommended each homeowner fill out the card and return it. If more than 50
percent of property owners protest this hearing perhaps the Board of Supervisors
will decide not to approve this tax. She believes that if 50 percent do not protest
it will go to an election. Since they are calling it a "fee" they may have the ability
to assess the fee on their own authority. She again urged everyone to fill out the
protest section and mail it back.
C/Chang thanked her colleagues for their kind words. She thanked school
member Frank Guzman and Assistant Fire Chief Dave Stone for mentioning her
Facebook, Twitter and Foursquare accounts that she hoped would help residents
follow her in terms of promoting the City. She attended the ribbon -cutting of the
Parker Canyon Recycles Water Reservoir in Walnut and gorgeous demonstration
garden on top of the reservoir that showcases drought tolerant plants. Last
Thursday she flew to Sacramento with CM/DeStefano along with City of Industry
officials for a "meet and confer" with the State Department of Finance to support
the Lemon Avenue and the SR57/60 Confluence projects. It is very important to
the City and she is pleased that they were able to fly up with Senator Bob Huff.
Last night she presented a Certificate to outgoing Mayor Tim Shaw of LaHabra.
December 4, 2012 PAGE 8 CITY COUNCIL
Mr. Shaw gave his speech and was weepy which showed his dedication and
gratitude for being able to serve his hometown which he successfully completed.
Congratulations to outgoing Mayor Tim Shaw. She echoed C/Tye's comments
regarding the measure. DB has been very proactive with storm water and urban
runoff issues at the City's parks. Staff has installed bio-swales at several of the
parks which automatically filter water. It is unfortunate that there has to be a
measure like this and she asked folks to oppose the measure. Thank you to
everyone for their support and congratulations to the Council for a phenomenal
year.
MPT/Everett thanked former Mayor and colleague Ling -Ling Chang and the
people who came and recognized her service, the Council sees it day in and day
out and he hoped the folks in the community did as well. He appreciated
residents who came forward with recommendations and specific points of
acknowledgment. It is the people who make the difference. He thanked the five
people including former Council Member Eileen Ansari for her words. On the
other end of that bookend is a nice young lady who talked about the DBHS
tragedy and he appreciates her and her colleagues who brought the matter
forward for the positive response. This is the place to let the community know.
For all of those including Robert Deerfield he joins his colleagues who have
commented on the card and thinks the protest tear off and return is most
important. Think it through, don't just protest like some folks do, but make sure
we all follow through on this. He thanked each for their points of view which are
extremely pertinent and important to the City. On the Monday after Thanksgiving
he and M/Tanaka joined staff in welcoming two new employees Jason Williams
and Michael Hudak. Michael comes to the City as a Day Camp Specialist with
experience in another city where he resides, and Jason is out of the construction
field and is a full time facilities and maintenance worker. He was privileged this
past Friday to stop by and see what was going on at San Gabriel Valley COG.
They had a half day strategic planning retreat/session. It was an outstanding
session that was held at the Garvey Community Center of which the minutes are
available online. That is an important organization that we need to make strong
and every six months they update, with the support of a specific facilitator,
Marilyn Snider, who does an excellent job and has for a long time so if you think
about it, if you sign on to the COG you can look at their retreat notes and every
six months they update their three-year plan and their current plan. They have
accountability and he thinks it is the kind of thing that if DB can follow through
and support as the cities within that COG make it very strong and productive for
our reason and for our COG. Another item he thought interesting people may not
think about unless they use Metrolink is that the LA Union Station is developing a
master plan, a beautiful old antique building and now Metro owns that — bought it
last year, and have an online real time feedback session and think about it and
look for it. See what you think. What can we do with LA Union Station to make it
a more productive facility in our network of transportation, which we need. We
have lots more people using Metro links and systems and this is a way to make it
even stronger. Finally, don't forget one more opportunity in the next couple of
weeks - actually, the deadline is December 7, for the people of this community,
December 4, 2012 PAGE 9 CITY COUNCIL
the Home Decorating Contest. If you've got your house decorated or if you've
got some energy and time make a mark and showcase your place and then let
us know about it at the City by December 7 at 4:30 p.m. C/Everett concluded his
comments with Merry Christmas, Happy great season of thanksgiving and
celebration, and best to all.
M/Tanaka hoped that everyone had a wonderful Thanksgiving Holiday. A couple
of weeks ago he attended the PUSD Board meeting and had a chance to bid
farewell to Ofelia Lariviere, Director, Child Development programs, Headstart and
State Pre -School programs. She has been with PUSD since 1977. She
accepted a position with the Inglewood Unified School District as the new
Assistant Superintendent of Educational Services. He wished her the best in her
new position. Saturday began with my attending Breakfast with Santa at DRHS
as a fundraiser for their music program. There was a wonderful breakfast,
musical performances, silent auction, craft vendors and photos with Santa. Right
after that he had a chance to get to the Diamond Bar Candy Cane Craft Fair at
the Diamond Bar Center where there were over 75 crafters. Snacks and
refreshments were offered by the members of DB4YOUTH "In Action", photos
with Santa and crafts for small children while their parents had an opportunity to
shop. Congratulations again to Andee Tarazon and her staff for another
successful event. That afternoon he went to the Diamond Bar Library for the
Children's Christmas Party. There were lots of crafts for the little kids and photos
with Santa. Thank you to the 32 DBHS Leo Club members that helped Miss
Julie. This year he had a chance to make his Christmas wishes with four
different Santa's this year so thank you to Roger, Brad, Chad and Don. This past
Sunday attended the 21St Annual Tamale Festival in Indio where there were at
least two dozen tamale vendors and other foods and gift items for sale. There
were four stages for entertainment including Mariachi and Folkloric Dance. On
the return trip home they stopped at the Cabazon Outlet Stores for a couple of
hours of shopping before returning to DB. He thanked Crystal Knox for being
such a wonderful hostess for the trip. He welcomed new staff members Michael,
Jason and Sterling. He thanked the DBHS Civics students from Mr. Zylstra's and
Ms. Gaxiola's classes who attended tonight's meeting and as well as the Boy
Scouts who attended tonight's meeting. M/Tanaka said he wanted to adjourn
tonight's meeting in memory of Paul Ward, former Assistant Principal, Walnut
High School and Diamond Bar High School and Principal at Ontario, Alta Loma
and Rancho Cucamonga High School and in memory of Danika Tibayan, a
DBHS senior who was a cheerleader and who was very active in her school
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned
the Regular City Council Meeting at 8:00 p.m., in memory of Paul Ward and Danika
Tibayan.
TOMMYE CRIBBINS, CITY CLERK
December 4, 2012 PAGE 10 CITY COUNCIL
The foregoing minutes are hereby approved this day of 2012.
JACK TANAKA, MAYOR
Agenda No. 6.2(a)
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
OCTOBER 23, 2012
CALL TO ORDER:
Chairman Lin called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Farago led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Frank Farago, Jack Shah, Tony Torng, and
Chairman Jimmy Lin
Vice Chairman Steve Nelson arrived at 7:04 p.m.
Also present: Grace Lee, Senior Planner; Josue Espino, Contract
Planner; and Stella Marquez, Administrative Coordinator.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
3. APPROVAL OF AGENDA: As presented
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of October 9, 2012.
C/Shah moved, C/Torng seconded, to approve the Minutes of the
Regular Meeting of October 9, 2012, as corrected. Without objection,
the motion was so ordered.
5. OLD BUSINESS: None
6. NEW BUSINESS: None
7. PUBLIC HEARINGS:
7.1 Development Review No. PL 2012-438 Under the authority of
Diamond Bar Municipal Code Section 22.48, the applicants, Alex and
Melissa Fuentes, requested Development Review approval to construct
OCTOBER 23, 2012 PAGE 2
PLANNING COMMISSION
a 526 square foot addition to an existing 1,270 square foot single family
residence on a 7,720 gross square foot (0.18 acre) lot. The subject
property is zoned Low Density Residential (RL) with a consistent
underlying General Plan land use designation of Low Density
Residential.
PROJECT ADDRESS:
PROPERTY OWNER/
APPLICANT:
230 Navajo Springs Road
Diamond Bar, CA 91765
Melissa and Alex Fuentes
230 Navajo Springs Road
Diamond Bar, CA 91765
CP/Espino presented staff's report and recommended Planning
Commission approval of Development Review No. PL 2012-438, based
on the Findings of Fact, and subject to the conditions of approval as
listed within the resolution.
Chair/Lin asked if the project included removal and reconstruction of the
existing roof to cover the front part of the house. CP/Espino responded
"correct." The portion of the roof that is behind the garage will have to
be removed and reconstructed in correlation to the garage. Chair/Lin
asked if the pitch of the roof would stay the same and CP/Espino
responded that the roof would be consistent with the existing pitch.
Chair/Lin opened the public hearing.
Robert McGowan of Robert McGowan Designs, 24121 Esaws, Apple
Valley, CA 92307, said his firm did the engineering and design of the
building.
Chair/Lin closed the public hearing.
C/Torng moved, VC/Nelson seconded, to approve Development
Review No. PL 2012-438, based on the Findings of Fact, and subject to
OCTOBER 23, 2012 PAGE 3
PLANNING COMMISSION
the conditions of approval as listed within the resolution. Motion carried
by the following Roll Call vote:
AYES: COMMISSIONERS: Farago, Shah, Torng,
VC/Nelson, Chair/Lin
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
7.2 Development Review No. PL 2012-265 — Under the authority of
Diamond Bar Municipal Code Section 22.48, the applicant and owner,
Shabbir Basrai, requested Development Review approval to construct a
917 square foot addition to the front of an existing 1,752 square foot
single family residence on a 16,250 gross square foot (0.37 acre) lot.
The subject property is zoned Low Density Residential (RL) with a
consistent underlying General Plan land use designation of Low Density
Residential
PROJECT ADDRESS: 21340 E. Running Branch Road
Diamond Bar, CA 91765
PROPERTY OWNER/ Shabbir and Hongmy Basrai
APPLICANT: 21340 E. Running Branch Road
Diamond Bar, CA 91765
CP/Espino presented staff's report and recommended Planning
Commission approval of Development Review No. PL 2012-265, based
on the Findings of Fact, and subject to the conditions of approval as
listed within the resolution.
VC/Nelson asked for confirmation that there are other two-story
structures on the street. CP/Espino said that VC/Nelson was correct
and that there are several two story homes in the immediate vicinity.
C/Farago asked if the chimney height would impact the code, is it far
enough away from the window or would it have to be increased in
height. CP/Espino responded that the chimney will be reviewed by the
OCTOBER 23, 2012 PAGE 4
E
10
PLANNING COMMISSION
City's Building and Safety Division, but as seen on the front elevation it
is quite a distance away from the front elevation. The rendering is a
little deceptive on the proximity, but as seen from the front elevation it is
quite some distance away. According to the floor plan it will meet the
standards.
Chair/Lin opened the public hearing.
With no one present who wished to speak on the item, Chair/Lin closed
the public hearing.
C/Shah moved, C/Farago seconded, to approve Development Review
No. PL2012-265, based on the Findings of Fact, and subject to the
conditions of approval as listed within the resolution. Motion carried by
the following Roll Call vote:
AYES: COMMISSIONERS: Farago, Shah, Torng,
VC/Nelson, Chair/Lin
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
None
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
SP/Lee stated that the next regularly scheduled Planning Commission
meeting agenda for November 13 will have two matters, both of which
are similar to what the Commissioner's reviewed this evening. They
are residential additions under Development Review requests, one on
Rusty Pump Road and one on Rio Lobos Road.
OCTOBER 23, 2012 PAGE 5
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
PLANNING COMMISSION
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Lin adjourned the regular meeting at 7:25 p.m.
The foregoing minutes are hereby approved this 13th day of November, 2012.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
Jimmy Lin, hair an
Agenda No. 6.2(b)
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
NOVEMBER 13, 2012
CALL TO ORDER:
Chairman Lin called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Torng led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Frank Farago, Tony Torng, Vice Chairman
Steve Nelson and Chairman Jimmy Lin
Absent: Commissioner Jack Shah was excused.
Also present: Greg Gubman, Community Development Director; Grace
Lee, Senior Planner; Josue Espino, Contract Planner; and Stella Marquez,
Administrative Coordinator.
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None.,
3. APPROVAL OF AGENDA: As presented
4. CONSENT CALENDAR:
4.1 Minutes of the Regular Meeting of October 13, 2012.
C/Torng moved, VC/Nelson seconded, to approve the Minutes of the Regular
Meeting of October 13, 2012, as presented. Motion carried by the following Roll
Call vote:
AYES: COMMISSIONERS: Farago, Torng, VC/Nelson, Chair/Lin
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
5. OLD BUSINESS: None.
6. NEW BUSINESS: None.
7. PUBLIC HEARINGS:
7.1 Development Review No. PL 2012-380 — Under the authority of Diamond Bar
Municipal Code Section 22.48, the applicant and owners, George and Araceli
Martinez, requested Development Review approval to construct a 476 square -
foot living area addition, an 88 square -foot front porch and reconfiguration of a
three -car garage (modified to a two -car garage and office) at the front of an
NOVEMBER 13, 2012
PAGE 2 PLANNING COMMISSION
existing 2,089 square -foot, two story, single family residence on a 17,920 gross
square -foot (0.41 acre) lot. The subject property is zoned Low Medium
Residential (RLM) with a consistent underlying General Plan land use
designation of Low Medium Residential.
PROJECT ADDRESS
PROPERTY OWNER/
APPLICANT:
22831 Rio Lobos Road
Diamond Bar, CA 91765
George and Araceli Martinez
22831 Rio Lobos Road
Diamond Bar, CA 91765
CP/Espino presented staff's report and recommended Planning Commission
approval of Development Review No. PL 2012-380, based on the Findings of
Fact, and subject to the conditions of approval as listed within the resolution.
C/Torng asked for explanation regarding the development standards in the staff
report table. He asked if the front setback was supposed to be 30 feet and
CP/Espino responded no, because in the RLM Zoning district, the front setback
is 20 feet. Thirty feet is the standard for the RR zone.
VC/Nelson asked for confirmation that the percentage of lot coverage which is
well within the Code applied to the entire lot and not just the front yard to which
CP/Espino responded that VC/Nelson was correct.
Chair/Lin asked if the reference to electrical on Sheet A-3.0 of the architectural
plans was an error because he did not see any electrical drawings on that
sheet. CP/Espino responded that Chair/Lin was correct and that the applicant
would be directed to correct that error in plan check.
George Martinez said he was satisfied with the development review and hoped
his project would be approved.
Chair/Lin opened the public hearing.
With no one present who wished to speak on this matter, Chair/Lin closed the
public hearing.
VC/Nelson moved, C/Farago seconded, to approve Development Review
No. PL 2012-380, based on the Findings of Fact, and subject to the conditions
of approval as listed within the resolution. Motion carried by the following Roll
Call vote:
NOVEMBER 13, 2012
PAGE 3 PLANNING COMMISSION
AYES: COMMISSIONERS: Farago, Torng, VC/Nelson, Chair/Lin
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Shah
7.2 Development Review No. PL 2012-177 — Under the authority of Diamond Bar
Municipal Code Section 22.48, the applicant, Xin Wang and owner, Clarence
Lui, requested Development Review approval to construct a 383 square -foot
addition to the front of an existing 2,718 square -foot single family residence on
a 100,100 gross square foot (2.29 acre) lot. The subject property is zoned
Rural Residential (RR) with a consistent underlying General Plan land use
designation of Rural Residential.
PROJECT ADDRESS: 2226 Rusty Pump Road
Diamond Bar, CA 91765
PROPERTY OWNER:
APPLICANT:
Clarence Lui
2226 Rusty Pump Road
Diamond Bar, CA 91765
Xin Wang
19834 Camino de Rosa
Walnut, CA 91789
CP/Espino presented staff's report and recommended Planning Commission
approval of Development Review No. PL 2012-177, based on the Findings of
Fact, and subject to the conditions of approval as listed within the resolution.
Chair/Lin asked if, in accordance with the development standards table in the
staff report, if the existing rear setback was eight feet because the A-1 drawing
shows a rear setback of six to eight feet. CP/Espino responded that in this
particular case, no area is being added to the rear of the home. However, it is
an existing non -conforming condition. The existing setback is measured from
the rear building pad line.
VC/Nelson said he thought Chair/Lin was saying that the setback is much
greater than the six to eight feet under the existing condition. This is a moot
point in terms of the Commission's decision but in terms of the accuracy of the
report it makes sense to correct it. CDD/Gubman stated that the City's
Development Standards calls out a minimum requirement for a level back yard
area. Given the topography many of these lots have an ascending or
descending slope. When staff refers to the rear setback, staff is not referring to
the distance to the property line, but the distance from the rear of the building to
the edge of the level pad area before it drops off down the slope. So the
existing condition is that the rear of the house is eight feet from the edge of the
NOVEMBER 13, 2012 PAGE 4 PLANNING COMMISSION
pad so the setback is measured from a different point of reference than what is
normally done from a property line.
Chair/Lin asked what was considered level ground and CDD/Gubman
responded two to three percent is what is generally considered to be a level
usable area.
Chair/Lin asked if drawing A-5 across the top of the second floor and A-6
Section (AA) on the north side, the right (eastern) edge shows a bay window
but the second floor plan does not show a bay window. CP/Espino responded
that there is no bay window. CDD/Gubman explained that what Chair/Lin is
looking at is the gable for the grand entry that is part of the addition.
Clarence Lui, property owner, thanked Mr. Wang for doing an excellent job and
he said he would be very happy to receive an approval.
VC/Nelson asked why the owner is doing this expansion. Mr. Lui responded
that his family needs additional space. This is their primary home and they are
planning ahead for retirement in this home.
Chair/Lin opened the public hearing.
With no one present who wished to speak on the item, Chair/Lin closed the
public hearing.
VC/Nelson stated that these types of requests are usually about
accommodating families who wish to stay in Diamond Bar and he is all about
that.
VC/Nelson moved, C/Torng seconded, to approve Development Review
No. PL2012-177, based on the Findings of Fact, and subject to the conditions of
approval as listed within the resolution. Motion carried by the following Roll Call
vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Farago, Torng, VC/Nelson, Chair/Lin
None
Shah
8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
VC/Nelson said that several months ago, the City had an issue with food trucks
coming into town and they left because the City required them to purchase a permit.
CDD/Gubman said he did not recall the conversation. VC/Nelson said that over the
weekend, his neighbor complained about such a vendor at the southwest corner of
NOVEMBER 13, 2012 PAGE 5 PLANNING COMMISSION
Diamond Bar Boulevard and Grand Avenue selling sheets on the weekends and
displaying large signs and banners. If the City requires a permit for these types of
businesses (food vendors), should the City not also require a permit for the person
selling sheets.
CDD/Gubman said staff would look into the matter and asked if this occurred on a
particular day and time or over the entire weekend and VC/Nelson responded "over
the entire weekend." CDD/Gubman said that a Neighborhood Improvement Officer will
conduct a reconnaissance to find out exactly what is taking place and respond
appropriately. VC/Nelson thanked CDD/Gubman.
9. STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
CDD/Gubman stated that no items are scheduled for the November 27 meeting
and requested that tonight's meeting be adjourned to December 11, 2012, for
which at this time there is one pending item, a residential addition on Falcons
View.
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chairman Lin adjourned the regular meeting at 7:32 p.m. to December 11, 2012.
The foregoing minutes are hereby approved this 11th day of December, 2012.
Attest:
Respectfully Submitted,
Greg Gubman, �
Community Development Director
Jimmy,L , Chai man
Agenda # 6 2
Meeting Date: December 18th, 2012
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
AGENDA REPORT
FROM: James DeStefano, City Man' g
TITLE: Ratification of Check Register dated November 29, 2012 through
December 12, 2012 totaling $ 1,019,792.94.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,019,792.94 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated November 29, 2012 through
December 12, 2012 for $ 1,019,792.94 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Luisa Fua
Accounting Technician
REVIEWED BY:
Finance Director (f
Attachments: Affidavit and Check Register— 11/29/12 through 12/12/12.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 29, 2012 through December 12, 2012 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
Amount
General Fund
$675,320.47
Prop A - Transit Fund
$248,555.56
Prop C - Transit Tax Fund
$10,645.96
Integrated Waste Mgt Fund
$22,138.52
Com Dev Block Grant Fund
$6,304.13
LLAD 38 Fund
$6,998.49
LLAD 39 Fund
$7,847.60
LLAD 41 Fund
$457.16
Capital Imp Projects Fund
$41,525.05
$1,019,792.94
Signed:
C�- w
Dianna Honeywell
Finance Director
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CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6.4
Meeting Date: Dec 18, 2012
AGENDA REPORT
VIA: James DeStefano, City Man g
TITLE: Treasurer's Statement of October 2 12 and Revised Treasurer's Statements of June, July,
August and September 2012
RECOMMENDATION:
Approve the Treasurer's Statement of October 2012 and the revised Treasurer's Statements of June, July,
August and September 2012
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's
review and approval. The October statement shows the cash balances for the various funds, with a breakdown
of bank account balances, investment account balances, and the effective yield earned from investments. Also
included is a separate investment portfolio report which details the activities of the City's investments. All
investments have been made in accordance with the City's Investment Policy.
Since the City's audit firm, Lance, Soll & Lunghard, L.L.P., has completed the audit for FY 11-12 and the year
end numbers have been finalized, revised treasurer's statements for the months of June, July, August and
September are also presented to the City Council for approval. There were no changes to the overall cash
balances, just changes between the fund amounts. As of July 2012, the template for this report has been
modified incorporating the use of new investment software recently purchased by the City which organizes the
information in a more useful manner.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Department Head
Attachments: Treasurer's Statement, Investment Portfolio Report
)m
ssi i Manager
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF OCTOBER 31, 2012
BEGINNING CASH BALANCE $18,910,645.52
CASH RECEIVED
Cash Receipts $2,878,261.86
Total Cash Received
$2,878,261.86
$21,788,907.38
EXPENDITURES
Checks Written
($1,238,074.95)
Payroll Transfers
(341,650.50)
Wire Transfers
(9,416.50)
Returned Checks
(164.00)
Charge Card Fees & Other Adjustments
23,296.87
Total Expenditures
($1,566,009.08)
CASH BALANCE AS OF: October 31, 2012
$20,222,898.30
TOTAL CASH BREAKDOWN
Active Funds
General Account
$240,999.03
Payroll Account
$41,311.95
Change Fund
$1,000.00
Petty Cash Account
$500.00
Cash With Fiscal Agent
$1.95
Unamortized Discount on Investments
$1,675.98
Total Active Funds
$285,488.91
Investment Funds:
Local Agency Investment Fund
$7,276,789.57
Corporate Notes
$2,000,000.00
Federal Agency Callable
$3,998,925.08
Negotiable CDs
$5,454,398.94
US Treasury Money Market Account
$1,207,295.80
Total Investment Funds
$19,937,409.39
CASH BALANCE AS OF: October 31, 2012 $20,222,898.30
Average Yield to Maturity 0.88%
FY2012-13 Year -To -Date Interest Earnings $61,973.63
FY2012-13 Budgeted Annual Interest Earnings $204,600.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month. of October 2012
AVERAGE
PERCENT OF AVERAGE DAYS TO
INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY YIELD TO MATURITY
Local Agency Investment Fund
$7,276,789.57
36.50%
1
1
0.340
Corporate Notes
$2,000,000.00
10.03%
1279
1007
1.463
Federal Agency Issues - Callable
$3,998,925.08
20.06%
1,736
278
1.291
Negotiable CD's - Bank
$5,454,398.94
27.36%
1,320
1,058
1.278
Wells Fargo Sweep Account
$1,207,295.80
6.06%
1
1
0.010
Sub -total Investments and Averages $19,937,409.39 100.00% 838 447 0.880
TOTALS
TOTAL INTEREST EARNED
$19,937,409.39 100.00% N/A N/A N/A
MONTH ENDING
October 31, 2012
$14,562.61
FISCAL YEAR-TO-DATE
2012-13
$61,973.63
I certify that this report accurately reflects all City pooled investments
,James DeStefano and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash Flow liquidity to meet the next six months estimated
expenditures.
Date
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CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF SEPTEMBER 30, 2012
(Revised)
BEGINNING CASH BALANCE
CASH RECEIVED
Cash Receipts
$617,612.77
$20,410,886.17
Total Cash Received $617,612.77
$21,028,498.94
Checks Written
($1,769,709.76)
Payroll Transfers
(354,201.42)
Wire Transfers
0.00
Returned Checks
(500.00)
Charge Card Fees & Other Adjustments
6,557.76
Total Expenditures
($2,117,853.42)
CASH BALANCE AS OF: September 30, 2012
$18,910,645.52
TOTAL CASH BREAKDOWN
Active Funds
General Bank Account
($1,064,588.03)
Payroll Bank Account
$41,311.95
Change Fund
$1,000.00
Petty Cash Account
$500.00
Cash With Fiscal Agent
$1.95
Unamortized Discount on Investments
$1,200.36
Total Active Funds
($1,020,573.77)
Investment Funds:
Local Agency Investment Fund
$7,269,287.82
Corporate Notes
$2,000,000.00
Federal Agency Callable
$3,999,413.33
Negotiable CDs
$5,454,386.31
US Treasury Money Market Account
$1,208,131.83
Total Investment Funds
$19,931,219.29
CASH BALANCE AS OF: September 30, 2012
$18,910,645.52
Average Yield to Maturity 0.93%
FY2012-13 Year -To -Date Interest Earnings $47,411.02
FY2012-13 Budgeted Annual Interest Earnings $204,600.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
forthe Month of September 2012
AVERAGE
PERCENT OF AVERAGE DAYS TO
INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY YIELD TO MATURITY
Local Agency Investment Fund
$7,269,287.82
36.47%
1
1
0.348
Corporate Notes
$2,000,000.00
10.03%
1279
1038
1.463
Federal Agency Issues - Callable
$3,999,413.33
20.07%
1,827
80
1.507
Negotiable CD's - Bank
$5,454,386.31
27.37%
1,320
1,089
1.278
Wells Fargo Sweep Account
$1,208,131.83
6.06%
1
1
0.010
Sub -total Investments and Averages $19,931,219.29 100.00% 857 419 0.926
TOTALS
TOTAL INTEREST EARNED
r
�J pies DeStefano
Gity Treasurer!
Date
$19,931,219.29 100.00% N/A N/A N/A
MONTH ENDING
September 30, 2012
$15,155.77
FISCAL YEAR-TO-DATE
2012-13
$47,411.02
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
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CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF AUGUST 31, 2012
(Revised)
BEGINNING CASH BALANCE
CASH RECEIVED
Cash Receipts
Total Cash Received
Checks Written
Payroll Transfers
Wire Transfers
Returned Checks
Charge Card Fees & Other Adjustments
Total Expenditures
CASH BALANCE AS OF: August 31, 2012
TOTAL CASH BREAKDOWN
Active Funds
General Account
Payroll Account
Change Fund
Petty Cash Account
Cash With Fiscal Agent
Unamortized Discount on Investments
Total Active Funds
Investment Funds:
Local Agency Investment Fund
Corporate Notes
Federal Agency Callable
Negotiable CDs
US Treasury Money Market Account
Total Investment Funds
CASH BALANCE AS OF: August 31, 2012
Average Yield to Maturity
FY2012-13 Year -To -Date Interest Earnings
$1,691,013.80
($2,416,088.84)
(598,705.97)
(17,290.32)
(57.32)
2,220.38
($127,486.46)
$41,311.95
$1,000.00
$500.00
$1.95
$1,222.57
$7,269,287.82
$2,000,000.00
$4,999,403.33
$5,454,374.10
$771,270.91
0.97%
$32,255.25
FY2012-13 Budgeted Annual Interest Earnings $204,600.00
$21,749,794.44
$1591,013.80
$23,440,808.24
($3,029,922.07)
$20,410,886.17
($83,449.99)
$20,494,336.16
$20,410,886.17
NO:M- i .1151
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of August 2012
AVERAGE
PERCENT OF AVERAGE DAYS TO
INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY YIELD TO MATURITY
Local Agency Investment Fund
$7,269,287.82
35.47%
1
1
0.377
Corporate Notes
$2,000,000.00
9.76%
1279
1068
1.463
Federal Agency Issues - Callable
$4,999,403.33
24.39°%
1,827
427
1.453
Negotiable CD's - Bank
$5,454,374.10
26.61°%
1,320
1,119
1.278
Wells Fargo Sweep Account
$771,270.91
3.76%
1
1
0.010
Sub -total Investments and Averages $20,494,336.16 100.00% 922 507 0.971
TOTALS
TOTAL INTEREST EARNED
JpJAm6s DeStefa o
City Treasurer
Date
$20,494,336.16 100.00°% N/A N/A N/A
MONTH ENDING
August 31, 2012
$16,047.99
FISCAL YEAR-TO-DATE
2012-13
$32,255.25
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
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CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF JULY 31. 2012
(Revised)
BEGINNING CASH BALANCE $23,247,831.50
CASH RECEIVED
Cash Receipts $2,344,854.22
Total Cash Received
$2,344,854.22
$25,592,685.72
EXPENDITURES
Checks Written
($3,082,555.94)
Payroll Direct Deposit
(391,836.85)
Wire Transfers
(394,659.00)
Electronic Transfers
0.00
Returned Checks
0.00
Charge Card Fees & Other Adjustments
26,160.51
Total Expenditures
($3,842,891.28)
CASH BALANCE AS OF: July 31, 2012
$21,749,794.44
TOTAL CASH BREAKDOWN
Active Funds
General Bank Account
($505,340.91)
Payroll Bank Account
$41,311.95
Change Fund
$1,000.00
Petty Cash Account
$500.00
Cash With Fiscal Agent
$1.95
Unamortized Discount on Investments
$638.53
Total Active Funds
($461,888.48)
Investment Funds:
Local Agency Investment Fund
$9,019,287.82
Corporate Notes
$2,000,000.00
Federal Agency Callable
$4,000,000.00
Negotiable CDs
$5,206,361.47
US Treasury Money Market Account
$1,986,033.63
Total Investment Funds
$22,211,682.92
CASH BALANCE AS OF: July 31, 2012 $21,749,794.44
Average Yield to Maturity 0.86%
FY2012-13 Year -To -Date Interest Earnings $16,277.01
FY2012-13 Budgeted Annual Interest Earnings $204,600.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of July 2012
AVERAGE
PERCENT OF AVERAGE DAYS TO
INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY YIELD TO MATURITY
Local Agency Investment Fund
Corporate Notes
Federal Agency Issues - Callable
Negotiable CD's - Bank
Wells Fargo Sweep Account
$9,019,287.82 40.61°
0.363
$2,000,000.00
9.00%
1279
1099
1.463
$4,000,000.00
18.01%
1,827
84
1.544
$5,206,361.47
23.44%
1,339
1,148
1.300
$1,986,033.63
8.94%
1
1
0.010
Sub -total Investments and Averages $22,211,682.92 100.00% 759 384 0.863
TOTALS
TOTAL INTEREST EARNED
Ja es Destef+
City Treasurer
Dat
$22,211,682.92 100.00% N/A N/A N/A
MONTH ENDING
July 31, 2012
$16,277.01
FISCAL YEAR-TO-DATE
2012-13
$16,277.01
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
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CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
June 30, 2012
(Revised)
BEGINNING TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS : - IN (OUT) BALANCE
GENERAL FUND
$18,780,608.45
708,533.71
3,095,974.39
280,717.17
$16,673,884.94
COMMUNITY ORG SUPPORT FD
3,630.00
PETTY CASH ACCOUNT
500.00
(3,630.00)
0.00
MEASURE R LOCAL RETURN FD
521,344.41
55,717.75
(161,997.08)
415,065.08
GAS TAX FUND
681,463.59
143,716.94
(272,171.56)
553,008.97
TRANSIT TX (PROP A) FUND
424,352.29
175,773.50
327,830.14
272,295.65
TRANSIT TX (PROP C) FUND
1,787,989.96
78,482.18
84,381.52
(74,718.31)
1,707,372.31
TEA Fund
0.00
0.00
INTEGRATED WASTE MGT FD
920,558.30
2,995.86
60,874.25
(10,620.37)
852,059.54
TRAFFIC IMPROVEMENT FUND
383,729.78
151,432.31
3,298.11
32,609.60
564,473.58
AIR QUALITY IMPRVMNT FD
161,173.46
547.80
6,728.09
154,993.17
TRAILS & BIKEWAYS FUND
0.00
50,029.69
50,029.69
Prop 1 B BOND FUND
15,666.13
288.49
(15,954.62)
(0.00)
PARK FEES FD
10,876.28
61.96
27,523.72
38,461.96
PROP A- SAFE PARKS ACT FUND
(110,981.21)
67,131.00
(147,395.32)
(191,245.53)
PARK & FACILITIES DEVEL. FUND
225,904.33
924.54
(63,319.09)
163,509.78
COM DEV BLOCK GRANT FUND
(22,704.16)
109,476.00
33,412.41
(110,455.00)
(57,095.57)
CITIZENS OPT -PUBLIC SAFETY FD
113,638.89
381.19
508.67
(30,925.68)
82,585.73
NARCOTICS ASSET SEIZURE FD
265,066.20
882.85
(103,585.52)
162,363.53
CA LAW ENFORCEMENT EQUIP PRGM
40,824.05
145.45
40,969.50
E BYRNE JUSTICE ASSIST GRANT -R
(0.28)
0.28
0.00
E BYRNE JUSTICE ASSIST GRANT
(15,387.93)
2,323.87
(13,064.06)
LANDSCAPE DIST #38 FUND
39,986.71
68.95
43,706.20
19,973.82
16,323.28
LANDSCAPE DIST #39 FUND
47,496.32
116.62
34,120.57
(541.24)
12,951.13
LANDSCAPE DIST #41 FUND
81,067.45
249.88
14,230.28
(20,000.00)
47,087.05
ENERGY EFF & CNSVTN BLK GRT
(17,954.27)
278,672.74
260,718.47
CAP IMPROVEMENT PRJ FUND
(509,923.99)
9,365.00
281,577.97
588,067.33
(194,069.63)
PFA DEBT SERVICE FUND
0.00
0.00
SELF INSURANCE FUND
1,167,340.13
4,159.10
64,098.00
1,235,597.23
EQUIPMENT REPLACEMENT FUND
216,070.26
769.81
216,840.07
COMPUTER REPLACEMENT FUND
194,244.92
700.65
12,231.89
182,713.68
PUBLIC FINANCING AUTHORITY FUND
574,278.95
574,277.00
1.95
TOTALS
$25,980,359.02
$1,840,623.97
$4,573,151.49
$0.00
$23,247,8311.50
SUMMARY OF CASH:
($537,631.28)
DEMAND DEPOSITS: GENERALACCOUNT
($580,443.23)
PAYROLLACCOUNT
41,311.95
CHANGE FUND
1,000.00
PETTY CASH ACCOUNT
500.00
TOTAL DEMAND DEPOSITS
($537,631.28)
INVESTMENTS: US TREASURY MONEY MARKET ACCT
$1,915,210.11
LOCAL AGENCY INVESTMENT FD
9,911,250.72
BONDS & CERTIFICATE DEPOSITS
11,959,000.00
CASH WITH FISCAL AGENT:
1.95
TOTAL INVESTMENTS $23,785,462.78
TOTAL CASH $23,247,831.50
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are
available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments
are detailed on the attached Investment Report.
All investments are in compliance with the investment policy adopted by the City of Diamond Bar.
The abpye s_Wm2Vy provides sufficient cash flow liquidity to meet the next six month's
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of June 2012
Total investments $ 23,785,463 $ 23,792,286.56
2011-12 Budgeted Interest Income
$213,200.00
Actual Year -To -Date Interest Income
Issue
Maturity
96.231%
Curr Par/
Market
Fair Market
Coupon
Investment Type
Cusip
Rating
Date
Date
Term
Orig Par
Price
Value"
Rate
GE Cap Corp
36962G5Q3
AAA
01/30/12
01/30/15
3.0 Yrs
1,000,000
98.314
983,146.00
1.375%
GE Cap Corp
36962G5T7
AAA
02/16/12
02/08/16
4.0 Yrs
1,000,000
99.299
992,993.00
1.550%
Fed Nall Mtg Assn Note
3136FTFW4
AAA
10/26/11
10/26/16
5.0 Yrs
1,000,000
100.331
1,003,316.00
1.500%
Fed Nail Mtg Assn Note
3136FTLL1
AAA
11/16/11
11/16/16
5.0 Yrs
1,000,000
100.477
1,004,775.00
1.813%
Fed Nat Mfg Assn Note
3136FTNK1
AAA
11/21/11
11/21/16
5.0 Yrs
1,000,000
100.175
1,001,753.00
2.000%
Fed Farm Credit Banks Funding Bnd
3133FAGY8
AAA
03/13/12
03/13/17
5.0 Yrs
1,000,000
100.005
1,000,053.00
1.200%
Fed Home Loan Bank Bond
313379EPO
AAA
05/30/12
05/30/17
5.0 Yrs
1,000,000
99.719
997,194.00
1.170%
Negotiable CD - Aurora Bank
05155THP6
AAA
06/29/11
06/28/13
2.0 Yrs
248,000
100.323
248,802.28
0.900%
Negotiable CD- Compass Bank
20449E3C8
AAA
09/30/11
09/30/13
2.0 Yrs
248,000
100.367
248,910.40
1.000%
Negotiable CD- American Exp Bk
02587DBJ6
AAA
07/14/11
01/14/14
2.5 Yrs
248,000
100.712
249,767.99
1.050%
Negotiable CD - Bank of China NY
06425HYAS
AAA
01/27/12
01/27/14
2.0 Yrs
248,000
100.223
248,553.28
0.900%
Negotiable CD- Huntington Nat'l Bk
446438NSS
AAA
01/27/12
01/27/14
2.0 Yrs
248,000
100.316
248,785.16
0.800%
Negotiable CD - Ally Bank UT
02005QVNO
AAA
10/05/11
10/06/14
3.0 Yrs
248,000
100.591
249,465.92
1.300%
Negotiable CD- Sallie Mae Bank
795450NF8
AAA
11/01/11
12/01/14
3.0 Yrs
248,000
100.557
249,381.60
1.400%
Negotiable CD - Medallion Bank
58403BYC4
AAA
06/08/12
12/08/14
2.5 Yrs
248,000
99.668
247,177.13
0.750%
Negotiable CD- Safra Nat'l Bank NY
786580YA2
AAA
01/30/12
01/30/15
3.0 Yrs
248,000
100.517
249,284.39
1.000%
Negotiable CD - CIT Bank
17284AUMB
AAA
06/29/11
06/29/15
4.0 Yrs
248,000
101.761
252,369.51
1.600%
Negotiable CD - First Bank Puerto Rico
33764JEH4
AAA
06/08/12
06/18/16
4.0 Yrs
249,000
99.319
247,304.55
1.250%
Negotiable CD - World Fin Gaud Bank
98146QBNO
AAA
11/16/11
11/16/16
5.0 Yrs
248,000
101.689
252,188.96
1,500%
Negotiable CD- Barclays Bank
06740KFH5
AAA
12/21/11
12/21/16
5.0 Yrs
248,000
101.104
250,738.91
2.000%
Negotiable CD - Goldman Sachs Bk
38143AMV4
AAA
03/21/12
03/21/17
5.0 Yrs
248,000
99.817
247,547.40
1.600%
Negotiable CD- Discover Bank
2546705F5
AAA
03/21/12
03/21/17
5.0 Yrs
248,000
99.817
247,547.40
1.600%
Negotiable CD - Stale Bank India
856284D76
AAA
03/23/12
03/23/17
5.0 Yrs
248,000
99.807
247,522.84
1.650%
Negotiable CD - JP Morgan Bank
48124JAHI
AAA
03/29112
03/29/17
5.0 Yrs
246,000
99.847
245,623.86
1.000%
Negotiable CD - BMW Bank
05568PV95
AAA
04/13/12
04/13/17
5.0 Yrs
248,000
99.474
246,696.01
1.750%
Negotiable CD - GE Capital Bank
36157QCN5
AAA
05/04112
05/04/17
5.0 Yrs
248,000
99.362
246,419.00
1.750%
Negotiable CD - GE Capital Bank
36160WK57
AAA
05/04/12
05/04/17
5.0 Yrs
248,000
99.362
246,419.00
1.750%
Total Securities & CDs
$ 11,959,000
$
11,953,735.59
Local Agency Investment Fund
AAA
9,911,251
9,923,336.91
0,356%
US Treasury Money Market
AAA
$1,915,210
1,915,210.11
0.010%
Total Liquidity
$ 11,826,461
$
11,838,549.02
Union Bank -(Fiscal Agent)
AAA
2
1.95
0.000%
Total investments $ 23,785,463 $ 23,792,286.56
2011-12 Budgeted Interest Income
$213,200.00
Actual Year -To -Date Interest Income
$205,16196
Percent of Interest Received to Budget
96.231%
Allocation of Book Value of Investment by Type
(By Percent)
Federal & Corp�
LAIF Fund
Securities
41.67%
29,43%
Certificate
U.S Treasury
Deposits
Money Market
20.85%
8.05% Total Investment- 23786463
TYPE OF INVESTMENTS:
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment and the security investment is currently
held in a custodial account by Wells Fargo Institutional Securities LLC for
safe -keeping services.
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the Stale law. The City Investment Policy places
no limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Negotiable Certificate Of Deposit
A certificate of deposit with a minimum face value of $100,000. These are
insured by FDIC up to $250,000 per owner for single accounts.
CITY COUNCIL
\ �NORPOFS149�
���rss9
TO: Honorable Mayor and Members f the City Council
FROM: James DeStefano, City Ma
Agenda # 6 .5
Meeting Date: December 18, 2012
AGENDA REPORT
TITLE: ADJOURNMENT OF THE JANU RY 1, 2013 CITY COUNCIL MEETING TO JANUARY
15, 2013.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
None
BACKGROUND/DISCUSSION:
Due to Tuesday, January 1, 2013 being a National Holiday celebrating New Year's Day and one in
which governmental and local municipalities are closed, staff recommends the City Council meeting
scheduled for January 1, 2013 be cancelled. If the Council concurs with this recommendation, the
meeting shall be adjourned to the regular meeting scheduled for January 15, 2013.
Pre ared by: Reviewed
Tommy Cribbins, City Clerk David Do e, s ity Manager
Agenda # 6-6
Meeting Date: December 18, 2012
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of jhe City Council
VIA: James DeStefano, City Mana '
TITLE: Diamond Bar Center Improvement roject
RECOMMENDATION:
It is recommended that the City Council approve the following actions:
1. Authorize the City Manager to enter into a contract with LPA Inc. for development
of construction drawings for improvements to Diamond Bar Center in an amount
not to exceed $30,000;
2. Award a contract to NexuslS for design and installation of additional security
cameras in an amount not to exceed $169,000, which includes a 10%
contingency;
3. Award of contract to Muzak for design and installation of audio visual upgrades in
an amount not to exceed $ 184,000 which includes a 10% contingency; and
4. Appropriate necessary funds from General Fund Reserves
BACKGROUND:
Construction of the Diamond Bar Center began in July 2002 and was completed in April
2004. Since that time, the Center has been open to the public and in operation on a
seven day a week, nearly 18 hour a day basis. The facility is heavily used by the
community for a variety of events including senior activities, weddings, classes, crafts,
banquets, workshops, business conferences and other special events.
Since completion of construction, there have been modest improvements to the security
system and audio visual systems but the staff office areas have remained the same.
After nearly eight years of continuous use and the increasing number of events and
activities, there is a need to upgrade certain systems and a desire to remodel the staff
office area, modify the front counter and create a "sales office" area. Each of these
items is discussed below and will be completed under separate contracts independent
of each other:
DISCUSSION
SALES OFFICE/STAFF AREA
Upon opening the Diamond Bar Center, the City staffed the facility to accommodate the
programs and activities at that time. Since 2004 there has been an increase in the
number of events and programs at the Center. Diamond Bar Center staffing levels have
increased commensurate with the increased activity levels. There have been no
changes or modifications to the already crowded staff areas to accommodate the
increased staffing levels since no additional space was available. However, recent
events now provide an opportunity for new space allocation at the Center.
The City recently completed construction of its City Hall. As part of the construction of
City Hall, a computer training room was constructed and furnished on the first floor. All
computer training classes formerly conducted in the Willow Room at the Diamond Bar
Center have been relocated to the new Willow Room at City Hall. Class instruction in
the new Willow Room began in September 2012. So with the relocation of the
computertraining classroom from the Diamond Bar Center to City Hall, there is an
opportunity to modify the existing staff office space area and the adjacent Willow Room.
The City engaged the services of LPA, Inc to meet with staff and gather information
about the needs of the Department. LPA was then asked to create some conceptual
solutions to make the staff space more functional and create a "sales/marketing office"
at the Center. After reviewing several drawings, the City selected concept E (attached)
as the preferred concept. LPA was then tasked with developing cost estimates for
constructing the preferred concept. The attached cost estimate, which includes
construction, furniture, fixtures and equipment (FF&E) and consultant/design costs, is
$272,000.
In order to proceed to a formal bid process, the City will need to draw construction
documents and create project specifications. The cost to provide these documents is a
not to exceed cost of $30,000. The actual cost of construction will be known once the
construction documents are completed and the City has solicited bids from qualified
contractors. At that time, Council will be requested to fund the construction. It is
anticipated that a significant portion, if not all, of the construction costs can be funded by
the project savings from the construction of City Hall and the Library and will not require
significant use of General Fund reserves.
ATTACHMENTS
1. Concept E Drawing
2. Cost Estimate
SECURITY SYSTEM/CAMERAS
The existing security camera system at Diamond Bar Center was designed nearly 10
years ago and was constructed 8 years ago when the building was built. This system
has served the City well. However, Community Service personnel, which have been
utilizing the system for the last 8 years, have discovered limitations of the current
cameras. In addition, staff has a desire to enhance and improve the coverage of the
camera system both on the interior and exterior of the building.
At the time the system was designed and built, there were technological limitations to
the cameras. Since that time technology has also progressed at a remarkable rate, and
functionality that did not exist then or was cost prohibitive, is now available at a price
point which is reasonable.
City staff met several times to discuss the perceived security camera needs so that the
appropriate system design and camera layout could be completed. The staff reviewed
current camera locations, of which there are 16 locations, and identified new desired
locations. The result is that the number of cameras at the facility will increase from the
16 previously mentioned to 29. In addition to the increased number of cameras, all
existing camera will be changed out to new high definition cameras which will
dramatically increase quality and clarity of the video images. The new Diamond Bar
Center camera system will leverage the City's current investment in security technology
by tying into the existing operating system at City Hall.
Once the system was designed and the specific camera models identified, the City
solicited bids from several vendors. NexuslS was the lowest responsible bidder,
providing a bid of $153,408. It is recommended that a 10% contingency be authorized
to address any issues identified in the field.
Therefore, staff is recommending an appropriation and contract authorization not -to -
exceed amount of $169,000 for NexuslS to complete the installation.
ATTACHMENTS
1. Itemized bid Submittal by NexuslS
2. Camera map
AUDIOVISUAL UPGRADES
The construction of the Diamond Bar Center, completed in 2004, included an audio
visual component for the Grand View Ballroom. Since the completion of construction
there have been no significant upgrades or enhancements of the original system. The
City did, several years ago, upgrade the projector as the originally installed projector
was not adequate for use during daytime hours. Other than the upgrading of that piece
of equipment and some minor lighting additions, the Center still functions using
technology that is nearly 10 years old.
Since the completion of construction, there has been a significant demand for the use of
the Grand View Ballroom by the community. Over the years, staff and people that rent
the facility have identified deficiencies in the original AV design and installation. To
address these deficiencies and to improve the overall functionality of the space and the
audio visual components, the City engaged the services of an audio visual designer.
The designer, based on input from staff and facility patrons, developed a list of
components that are either new or replace existing components. Specifically the
components include new microphones, new media players, hearing impaired listening
devices, additional ceiling speakers, new monitors, and a Crestron control system to
allow staff to control the system remotely. In addition, the proposed scope of work
includes retrofitting the existing lights with new ballasts and switches so the lights can
dim.
Staff solicited competitive bids and Muzak was the lowest responsible bidder with a bid
of $167,231. Staff recommends an approximate 10% contingency amount be included
as part of the contractual authorization for a total authorization of $184,000.
ATTACHMENTS
1. Muzak Itemized bid
PREPARED BY:
David Doyle
Assistant City Manager
Diamond Bar Center- Remodel October 02, 2012
Pricing based on approved Plan E
Item Description Budget
Construction Demo, reuse and new work per plan,(walls, doors, millwork, $161,634
finishes, electrical, HVAC, structural, data cabling, fire
sprinkler)s,Gen. Conditions, 10% design Contingency
Lobby Entry doors- demo existing and install autmatic sliders $25,000
similar to City Hall
Furniture New furniture to match City Hall -(3) new workstations, (1) private $52,369
office, (1) conference room, (1) shared area, chairs and storage,
includes S% contingency
Equipment Allowance for new TV in conference $3,000
Consultant Costs Construction Docs/ Bid/Construction Admin/ Specifications for $30,000
Bid/Structural/Mechanical/Engineering/ Furniture mgmt
Total $272,003
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Diamond Bar Center LPA
Staff Remodel
City of Diamond Bar
M)
k
Option E
Agenda # 6 . 7
Meeting Date: December 18 2012
CITY COUNCIL AGENDA REPORT
j�'CORPOR�'SS�
r�gg
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma er
TITLE: APPROVE AMENDMENT NO. 1 O THE COOPERATIVE AGREEMENT
WITH THE COUNTY OF LOS ANGELES TO PROCURE TRAFFIC
CONTROL SYSTEM SOFTWARE, AND AUTHORIZE THE
REIMBURSMENT REQUEST, IN THE AMOUNT OF $37,495 FOR THE
PROCUREMENT AND INSTALLATION OF THE TRAFFIC
MANAGEMENT CENTER VIDEO WALL MONITOR SYSTEM.
RECOMMENDATION:
Approve and Authorize.
FINANCIAL IMPACT:
Los Angeles County Metro had previously approved the use of Prop C Local Return
Funds in the amount of $42,500 for purchase and installation of a video wall system in
the Traffic Management Center (TMC). In August of 2012, staff approached Los
Angeles County Department of Public Works (LACDPW) to determine if this video wall
system is an eligible item for reimbursement under the existing cooperative agreement,
dated December 5, 2006. LACDPW agreed that the video wall system is consistent with
the scope of work for the TMC. On November 7, 2012, LA County Board of Supervisors
approved and adopted Resolution 3928 to delegate authority to the Director of Public
Works for the purchase and installation of the video wall system in the amount of
$37,495 (See Attachment 1). Upon reimbursement from LA County, funds will be
deposited into the Prop C Reserve Fund.
DISCUSSION:
The recently installed TMC's video monitoring system consists of eight (8) Samsung 46"
LCD displays and wall mounts. Additionally, two (2) Hewlett Packard Workstations were
set up to integrate the LCD displays into a larger wall display. The eight (8) panel
system are tied together to enable multiple viewing windows on the same screen. The
center four panels are tiled to display closed-circuit television (CCTV) video images and
the intersection geometric display, while the outside four panels are able to carry
individual video detection images, Informational Exchange Network (IEN) display, cable
television and internet stream.
The IEN is a Countywide communication network what allows the various member
agencies within the Pomona Valley and other areas of LA County to share traffic
information and potentially share control of devices within the region.
Since 1995 LACDPW has been administering Intelligent Transportation System (ITS)
projects for various cities and the unincorporated areas. City of Diamond Bar -County
Cooperative Agreement was executed on December 5, 2006 to authorize the
expenditure of County Proposition C funds to procure a traffic control system and install
closed-circuit television cameras in the City (See Attachment 2).
Christian Malpica, Associate Engineer Date Prepared: December 12, 2012
REVIEWED BY:
Z a
David GIULT, Director of Public Works
Attachments:
• Attachment 1 - LA County Resolution 3928
• Attachment 2 — Amendment 1 to Agreement
GAIL FARBER, Director
November 07, 2012
COUNTY OF LOS ANGELES
DEPARTMENT OF PUBLIC WORKS
'To Enrich lives Through Effective and caring service"
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
hftp:Jfdpw.lacounty.gov
The Honorable Board of Supervisors
County of Los Angeles
383 Kenneth Hahn Hall of Administration
500 West Temple Street
Los Angeles, California 90012
Dear Supervisors:
ATTACHMENT I
ADDRESS ALL CORRESPONDENCE TOt
P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460
ADOPT RESOLUTION AUTHORIZING HIGHWAYS -THROUGH -CITIES
FUNDING AND DELEGATE AUTHORITY TO EXECUTE AMENDMENT I
TO THE AGREEMENT BETWEEN THE CITY OF DIAMOND BAR AND THE
COUNTY OF LOS ANGELES FOR THE PURCHASE AND. INSTALLATION OF A
VIDEO WALL FOR THE CITY'S TRAFFIC MANAGEMENT CENTER
(SUPERVISORIAL DISTRICT 4)
(4 VOTES)
SUBJECT
This action is to adopt the enclosed resolution to authorize Highways -through -Cities funding in the
amount of $37,495 and to delegate authority to the Director of Public Works or her designee to
execute Amendment I to an agreement previously executed on December 5, 2006, between the City
of Diamond Bar and the County of Los Angeles for procurement and installation of a video wall for
the City of Diamond Bar Traffic Management Center.
IT IS RECOMMENDED THAT THE BOARD:
1. Adopt Resolution 3928 finding that procurement and installation of a video wall for the City of
Diamond Bars Traffic Management Center located entirely within the City of Diamond Bar is of
general County interest and that the County of Los Angeles aid in the form of Highways -through -
Cities funds in the amount of $37,495 shall be provided to the City of Diamond.Bar to be expended in
accordance with all applicable provisions of law relating to funding derived from Proposition C Local
sales tax.
2. Delegate authority to the Director of Public Works or her designee to execute Amendment 1 to the
agreement executed on December 5, 2006, between the City of Diamond Bar and the County of Los
Angeles to provide for the City of Diamond Bar to procure and install a video wall and related
The H0loc8b|G Bn8nj of Supervisors
11/7/2O12
Page 2
equipment within the Ch«Vf[}�2rnVD�B�r 8D�f�[th��oUntvOfLOsAngekestOdepOS�VV�hth8(�hn
-�� � urement and installation. The City ofDi d Bar V�Ufinance 8U
u/��=''"''"�~'~~'''~--''�--�d ~m��n�|�C�O4DbO�Vf�h� /i��oVVG||iOata|\@�nn th�QtvOf
CD�teCm�r�37�85. Up�Oco�p|--OO�no " . ,
' �fu� ` d t�the(�OUntv��L�SAOge|�g
[)�@OnOndB@[V�||r�turn�nyUDu�a n .
PURPOSEIJUSTIFICATION OF RECOMMENDED ACTIO
on November 14, 2006, the Board authorized the Director of Public Works to execute a City -County
cooperative agreement with the City of Diamond Bar to procure a traffic control system and install
closed circuit television cameras in the City. The purpose of this recommended action is to delegate
authority to- the Department of Public Works to execute an amendment to this a greement with the
city, which will be substantially similar to the enclosed amendment. Since this work is entirely within
the City, Public Works is requesting the Board's adoption of the resolution to authorize a County
contribution of $37,495 in Highways -through -Cities funds to finance the cost of procurement and
installation of a video wall in the City.
tegic Plan Go
---Implementation
�����p���O�|�g��B��De����3\.l�
/vo�"=�'``^^~~~~^~u �� -
residents Ofthe City and unincorporated area who travel OOthe roadways ofDiamond Bar will benefit
by this enhancement to the City's Traffic Management Center.
FISCAL IMPACT/FINANCIN
There will be no impact to the County General Fund.
The total cost to procure and install the video wall VvdhiD the City is estimated to be $37/495 and will
be financed with $29,359 in Los Angeles County Metropolitan Transportation Authority 2001 Call for
Projects, Proposition C Discretionary Grant funds for the San Gabriel Valley Traffic Signal Forum,
and $8,136 in Proposition C Local Return match funds. On an annual basis, the Board has
established a $2,500,000 top of -pot allocation from the Proposition C Local Return Fund Budget for
the County's Traffic Congestion Management Program. The $8,136 Will be funded from this top of
pot allocation. The $37,495 in Highway -through -Cities funds consists of Proposition C Discretionary
Grant funds and Proposition C Local Return funds. Financing for installation of this video wall is
included in the Fiscal Year 2012-13 Proposition C Local Return Fund Budget.
FACTS AND P.ROVISIONSILEGAL REQUIREMEN
Sections 1680-1684 of the California Streets and Highways Code provide that the Board of any
County may, by a resolution adopted by a four-fifths vote of its members, determine that certain
types of improvements are of general County interest and that County aid shall be extended
[}ONovember 14'2OOG.4oend@|te[O34. |eBoard delegated aU fothe [>ireotO[OfPublic
2006, Agenda
������aChv�r��C]��pe��p���meDt
�VV[kSo[herdeSi�Dg�to�Dt�r 8OoQns �'' `
Sen/iueS inSto\i��ioD. integration, contract and all other m��rhnecessary topurchase
' �
and install 8 new traffic signal control SVgt8O within the City. The Board also adopted a Resolution
approving County contribution Offunds inthe amount of$595,GOOtothe City for the installation Vf
this new traffic signal control system.
The Honorable Board ofSupervisors
11/7/2O12
Page 3
Amendment 1 to the aQ[8e0eDt, which has been reviewed and will be approved, as to form prior to
execution byCoUOtV<�OUDS��.provides for the (�itVUJpe�O[0@ddidODg|procurement 9en�ceS.
-
installation, integration, contractadministration,and all other work necessary b]purchase and install
@ Video VV8U and related equipment. AnlGDd0eDt 1 establishes the County contribution to the City for
actual expenditures Dot-to-eXc88dfee nf$37.485toward the cost Cf the video wall byutilizing the
Los Angeles County Metropolitan Transportation Authority grant funds and County'.s Proposition C
Local Return funds.
ENVIRONMENTAL DOCUMENTATI
in accordance with Section 15378(b)(2) of the California Environmental Quality Act (CEQA)
Guidelines and Section 3073 (3) of the Environmental Reporting Procedures and Guidelines
adopted by the Board on November 17, 1987, the proposed action does not constitute a project and,
therefore, |anot subject uuthe requirements ". °E""`. This action provides_for _-___=
administrative Vrmaintenance activity that will not result iDepotentially significant impact tOthe
IMPACT ON CURRENT SERVICES (OR, PROJECT5j
There will b8Dmimpact oncurrent County services Or
CONCLUSION
Please return one adopted copy of this letter and @ signedre8O|utiontothe Department of Public
Works, Traffic and Lighting Division.
Respectfully submitted,
FAA N 0�� M
Di rector
GF:DRLpu
Enclosures
c: Chief Executive Office (Rita
County Counsel (Warren Wellen)
ATTACHMENT 2
AMENDMENT 1 TO -AGREEMENT
This AMENDMENT, made and entered into by and between the CITY OF
DIAMOND BAR, a municipal corporation in the County of Los Angeles, hereinafter
referred to as CITY, and the COUNTY OF LOS ANGELES, a political subdivision of the
State of California, hereinafter referred to as COUNTY.
WITNESSETH
WHEREAS, CITY and COUNTY previously executed an agreement on
December 5, 2006, to provide funds for CITY to procure a Traffic Signal System
Software; and
WHEREAS, in accordance with Paragraph 3(h) of the agreement, CITY and
COUNTY can amend said Agreement with mutual consent; and
WHEREAS, CITY and COUNTY desire to amend the agreement to provide
I for procurement and installation of a video wall for the City's traffic signal control system
as described the enclosed letter dated August 6, 2012, which work is hereinafter
referred to as video wall; and
WHEREAS, CITY will administer procurement and installation of video wall; and
WHEREAS, the total cost of video wall is currently estimated to be Thirty-seven
Thousand Four Hundred Ninety-five and 00/100 Dollars ($37,495.00); and
WHEREAS, COUNTY has secured and obtained grant funds from LACMTA up
to a maximum of Twenty-nine Thousand Three Hundred Fifty-nine and 00/100 Dollars
($29,359.00) and will provide matching funds up to a maximum of Eight Thousand
One Hundred Thirty-six and 00/100 Dollars ($8,136.00) to finance the cost of video wall;
and
WHEREAS, video wall is consistent With the scope of work for traffic
improvements within CITY pursuant to Memorandum of Understanding P0008121
between COUNTY.and LACMTA; and
. NOW THEREFORE, in consideration of the mutual benefits to be derived
by CITY and COUNTY and promises herein contained, the Agreement is hereby
amended as follows:
(1) CITY AGREES:
a. To procure services for video wall.
b. To finance any cost of video wall in excess of COUNTY'S maximum
.contribution of Thirty-seven Thousand Four Hundred Ninety-five and 00/100
Dollars ($37,495.00.00).
Page 1 of 4
c. To administer procurement and installation of video wall in accordance with
all regulations and requirements of LACMTA relating to the expenditure of
Proposition C Local Return funds. CITY'S records for video wall shall be
open to inspection and subject to audit and reproduction by the COUNTY and
LACMTA, or any of their duty authorized representatives, and shall be
retained by CITY for a period of not less than seven (7) years after final
payment to contractor(s) for Video wall.
d. To furnish COUNTY, within one hundred twenty (120) calendar days after
final acceptance of video wall, a final accounting of the actual total video wall
costs, including an itemization of actual unit costs and actual contract
quantities; and all other costs required for procurement and -installation
of video wall as specified in paragraph (1) a., above.
e. To submit invoice to COUNTY in the amount of Thirty-seven Thousand Four
Hundred Ninety-five and 00/100 Dollars ($37,495.00) within 30 days of the
adoption of this amendment by COUNTY, subject to paragraph (3) d., below;
and
f. Upon completion of video wall, to accept full and complete ownership of video
wall, and responsibility for video wall.
g. To return to COUNTY any portion of such aid which is not thus used pursuant
to the California Streets and Highways Code Section 1684 and
paragraph 3 (e), herein.
(2) COUNTY AGREES:
a. To secure and obtain LACMTA grant funds to be used to finance toward cost
of video wall.
b. To deposit with CITY, following execution of this AMENDMENT and upon
demand by CITY, sufficient COUNTY funds to finance video wall by utilizing
LACMTA Grant Funds and COUNTY matching funds up to a maximum
amount of Thirty-seven Thousand Four Hundred Ninety-five and
00/100 Dollars ($37,495.00). Said demand will consist of billing invoices
prepared by CITY. The actual cost of Video wall shall be determined by a
final accounting of video wall.
(3) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
a. PROJECT is hereby redefined to include PROJECT as described in
agreement executed on November 1, 2006, and video wall as described in
the letter from CITY dated August 6, 2012.
Page -2 of 4
b. Total cost of PROJECT is increased from Seven Hundred Thousand Six
Hundred and 00/1000 Dollars ($700,600.00) to Seven Hundred Thirty-eight
Thousand Ninety-five and 00/100 Dollars ($738,095.00).
c. All other terms and provisions of the existing agreement regarding PROJECT
shall remain in full force and effect.
d. The financial obligations of COUNTY pursuant to this AMENDMENT
are conditional upon COUNTY'S obtaining reimbursement from LACMTA
pursuant to Memorandum of Understanding P0004221 between COUNTY
and LACMTA.
e. The cost of procurement, as referred to in this amendment, shall consist
of the costs of environmental documentation; and all other necessary work
for procurement and installation of video wall and shall include currently
effective percentages added to ' total salaries, wages, and equipment costs
to cover overhead, administration, and depreciation in connection with any
and all of the aforementioned items.
Page 3 of 4
IN WITNESS WHEREOF, the parties hereto have caused this AMENDMENT
to be executed by their respective officers, duly authorized, by the CITY OF DIAMOND
BAR on , 2012, and by the COUNTY OF LOS ANGELES
on .2012.
GAIL FARBER
DIRECTOR OF PUBLIC WORKS
COUNTY OF LOS ANGELES
a
Deputy
APPROVED AS TO FORM:
JOHN F. KRATTLI
County Counsel
00
By A � � �
Deputy
CITY OF DIAMOND BAR:
.:-1
Mayor
ATTEST:
By
City Clerk
By
City Attorney
Page 4of4
CITY COUNCIL
Agenda # 6 • 6
Meeting Date: December 18, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma a r
TITLE: APPROPRIATE $14,775 FRO THE PROP C FUND BALANCE
RESERVE AND APPROVE C NTRACT AMENDMENT WITH LOCAL
AGENCY ENGINEERING (LAE) ASSOCIATES, INC. IN THE AMOUNT OF
$14,775 FOR PREPARATION OF LOS ANGELES COUNTY METRO'S
2013 CALL FOR PROJECTS FUNDING APPLICATION FOR AN
ADAPTIVE TRAFFIC CONTROL SYSTEM.
RECOMMENDATION:
Appropriate and Approve.
FINANCIAL IMPACT:
Metro has approved the use of Prop C Local Return Funds in the amount of $20,000 for
preparation of the 2013 call for project funding application for an adaptive traffic control
system. There is sufficient fund balance available in the Prop C Funds for this
expenditure.
BACKGROUND/DISCUSSION:
Traffic patterns in the City of Diamond Bar fluctuate from day to day depending on the
conditions or incidents occurring on the SR57 and SR60. When an incident occurs on
either SR57 or SR60 freeway, freeway traffic would divert or detour onto the City arterials
since they provide the only alternative routes to the freeways. A sudden surge of traffic
deteriorates levels of service on the City's arterials, primarily on Grand Avenue, Golden
Springs Drive and Diamond Bar Boulevard.
An adaptive traffic control system works with the traffic pattern changes by
correspondingly adjusting the traffic signal timing to match the field conditions. All the
signalized intersections along the adaptive corridors are being continuously analyzed, and
the most appropriate signal timing for the field conditions is implemented. Thus, as traffic
demands fluctuate from one minute to the next, the signal timing is constantly being
updated. The result is fewer stops and less delays for motorists, along with improved
traffic signal coordination within the three selected arterial corridors.
Local Agency Engineering (LAE) Associates Inc. has been providing as needed on-call
project/program management services to the City since 2005. Their services include
assistance securing and administering County, State and Federal funds for local
agencies. The proposed services shall be rendered in accordance with LAE's proposal
and fee schedule dated December 5, 2012 (See Exhibit A).
This additional application effort of $14,775 and the current fiscal year contract amount
with LAE Associates, Inc. will exceed the City Manager's authority of $25,000. Therefore,
Public Works Department is requesting City
contract amendment (See Exhibit B)
PREPARED BY:
Christian Malpica, Associate Engineer
REVIEWED BY:
David G. Liu. Director of Public Works
Attachments:
Exhibit A - LAE Proposal
Exhibit B - Contract Amendment
Council approval of the attached LAE's
Date Prepared: December 12, 2012
EXHIBIT "A"
• City/Municipal Services - Project/Program Management
LAEAssociates Transportation Funding Programs
Local Assistance Processing
December 5, 2012
Mr. David G. Liu, P.E.
Director of Public Works
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4177
SUBJECT: PROPOSAL TO PREPARE 2013 CALL FOR PROJECTS APPLICATION
FOR THE ADAPTIVE TRAFFIC CONTROL SYSTEM PROJECT
Dear Mr. Liu
Thank you for requesting LAE Associates, Inc. (LAE) to submit this proposal to prepare a Los
Angeles County Metropolitan Transportation Authority (Metro) 2013 Call for Projects Funding
Application for the City of Diamond Bar (City). Metro has issued the 2013 Call for Projects, and the
applications are due January 18, 2013.
Proposed Project:
The City is interested in submitting an application in the Signal Synchronization & Bus Speed
Improvement Modal Category for the Diamond Bar Adaptive Traffic Control System (ATCS)
project. The City's proposed ATCS project will consist of traffic signals on Diamond Bar
Boulevard, Golden Springs Drive, and Grand Avenue within the City limits.
Call for Projects Experience:
LAE has extensive experience in securing and administering State and Federal funds for local
agencies. We are familiar with Metro's funding requirements and Call for Projects process. On
October 10th and 22na 2012, LAE staff attended Metro's Regional and Central Call for Projects
Workshops.
In recent years, LAE has prepared various project funding applications for the following cities
• Diamond Bar: State Route -60 at Lemon Avenue Interchange.
• San Dimas: Bikeway Improvements on Foothill Blvd. at San Dimas Wash.
• Pomona: Valley Blvd. Traffic/Safety Enhancement & Intersection Improvements.
• San Dimas: Intersection Improvements on Bonita Ave. at Cataract Ave.
Scope of Services:
To start the application process, we will review the City's existing reports, plans, studies, accident
reports, citation records as well as the traffic engineering data to be provided by the City's Traffic
Engineering Consultant, KOA Corporation (KOA). The required Traffic Signal Operation &
Maintenance (O & M) Plan for the application package will be prepared by KOA. LAE's detailed
scope of services is outlined on page 2 of this proposal.
Page 1 of 2
20709 Golden Springs Drive, Suite 104, Diamond Bar, CA 91789-3847
(909) 595-3760 Fax : (909) 595-9484
Proposal— Call for Projects
December 5, 2012
Page 2 of 2
No.
Description of Task
1
Coordinate, schedule, and participate in a conference call with Metro, City, and KOA staff
$115
to review details of the project.
2
Review the project schedule, funding availability, project cost estimate, local match
100 $5,000
requirements with the project team.
Schedule and participate in the project kick-off meeting/conference call with the project
3.
team to review the required traffic engineering information, technical data, technical write-
ups, and other detailed information needed from the City and KOA.
4
Visit the sites; take photographs, review plans, maps, and other available documents
ertaining to the project.
5
Review the City's General Plan and Metro's Long Range Transportation Plan to collect
required information for the preparation of the application.
Review City provided traffic data such as current Level of Service (LOS), 2035 LOS,
6.
Volume/Capacity (V/C), other traffic engineering information, accident reports, and
citation records.
Schedule and participate in weekly conference calls with the project team to ensure all the
7
required information and technical data, and write ups will be available to LAE in a timely
manner for the preparation of the funding application and Project Study Report Equivalent
(PSRE).
8
Prepare the first draft of funding application and PSRE in accordance with the Metro
guidelines for the project team's review.
9
Prepare up to 6 draft support letters for the project team's review and Director of Public
Works approval. Coordinate to obtain the signed support letters in a timely manner.
10.
Attend up to three meetings with the project team. Incorporate the project team's
comments; finalize the application package for signature(s), and submission to Metro.
This proposal does not include collecting any traffic volume counts, preparation of traffic LOS,
projecting future traffic volumes or any other traffic related calculation that may be required for the
application. We estimate our fee to provide these services to be approximately $14,775 based on the
following:
Classifications
unly Rate
Hrs. Ext. Fee
ProjectManager
$115
85 $9,775
Administrative Assistant
$50
100 $5,000
Total $14,775
Thank you for providing LAE the opportunity to submit this proposal. Should you have any
questions, please contact me at (909) 595-3760.
Sincerely,
-.�
Fred Alamolhoda, P.E.
President
EXHIBIT "B"
AMENDMENT NO. 4
ON-CALL CONSULTING SERVICES AGREEMENT
This Amendment No. 4 to the On -Call Consulting Services Agreement is made and
entered into this 18th day of December 2012, between the CITY OF DIAMOND BAR, a
Municipal Corporation (hereinafter referred to as "CITY") and LOCAL AGENCY
ENGINEERING (LAE) ASSOCIATES, INC. (hereinafter referred to as
"CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide professional engineering services, which the Agreement was
dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Exhibit "A" to prepare the LA County Metro's 2013
call for projects funding application.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated
December 5, 2012, to prepare the LA County Metro's 2013 call for projects funding
application.
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by the City."
Section 3: Each party to this Amendment No. 4 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 4 shall be valid and
binding. Any modification of this Amendment No. 4 shall be effective only if it is in
writing signed by the parties. Total payment to Consultant pursuant to this Amendment
shall not exceed ($14,775.00) dollars.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 as
of the day and year first set forth above:
APPROVED AS TO FORM
By:
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
CONSULTANT:
LOCAL AGENCY ENGINEERING, INC.
Fred Alamolhoda, P.E.
Jack Tanaka, Mayor
2
CITY COUNCIL
Agenda # 6 g
Meeting Date: December 18, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man r
TITLE: APPROVE CONTRACT AMENDMENT IN THE AMOUNT OF $50,000 WITH
RKA CONSULTING GROUP FOR PUBLIC WORKS/ENGINEERING STAFF
SUPPORT SERVICES
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The proposed staff augmentation services will be funded through Public Works Department
salary and benefit savings from the Assistant Engineer position as well as the plan check fees
paid by developers for land development projects.
BACKGROUND/DISCUSSION:
The Public Works Department is in need of staff augmentation. The Assistant Engineer
position will be vacant starting December 17, 2012 and as the Senior Civil Engineer and
Associate Engineer positions remain vacant during this time, additional staff augmentation will
be needed to support the Public Works Department. The new Contract Engineer will be tasked
primarily but not limited to the plan checking and processing of land development projects.
With the anticipated vacancy of the Assistant Engineer position and to allow for a seamless
transition, a Contract Engineer was hired under the authority of the City Manager that began
on December 10, 2012. In an effort to formalize the staff augmentation services, staff had
requested proposals from two of the City's on-call consultants. After careful deliberation the
staff has selected RKA Consulting Group to provide this service. The successful candidate is
Mr. Reza Amirazodi who brings to the City a broad experience in land development
engineering which augments the department needs. RKA Consulting Group's proposal and
Mr. Reza Amirazodi`s resume is attached herewith as Exhibits "A" and "B" respectively. It is
expected that Mr. Amirazodi will also be able to support the department in other areas
associated with oversight of Capital Improvement Projects and provide additional engineering
1
support to the Planning Division and to the City's external customers including our residents.
The Contract Engineer's scope of work is described in RKA Consulting Group's proposal dated
December 5, 2012. RKA Consulting Group's proposal has Mr. Amirazodi's hourly rate at $75
with a not -to -exceed amount of $37,200.00 for the period starting December 10, 2012 through
March 30, 2013.
PREPARED BY:
Erwin Ching, Assistant Engineer
REVIEWED BY:
David G. Liu, Director of Public Works
Date prepared: December 13, 2012
Attachment: Amendment No. 1 to the Consulting Services Agreement
Exhibit "A" — RKA's proposal dated December 5, 2012
Exhibit "B" — Resume of Mr. Reza A
2
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this 6th day
November, 2012, between the CITY OF DIAMOND BAR, a Municipal Corporation
(hereinafter referred to as "CITY") and RKA CONSULTING GROUP (hereinafter
referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with
Consultant to provide Professional Engineering Services, which the Agreement was
dated June 7. 2011.
(ii) In response to the City's request for staff augmentation, the
CONSULTANT submitted a proposal to provide Professional Engineering Services as
described in Exhibit "A", dated December 5, 2012.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the
proposal as set forth in Exhibit "A". Payment will be made only after submission of
proper invoices in the form specified by City."
Section 2: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding.
Any modification of this Amendment No. 1 shall be effective only if it is in writing signed
by the parties.
3
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement Amendment No. 1 as of the day and year first set forth above:
APPROVED AS TO FORM:
By:
Michael Jenkins, City Attorney
r_142r:619
CONSULTANT:
RKA CONSULTING GROUP
Steve R. Loriso, P.E., Director of Engineering
CITY OF DIAMOND BAR
Tommye A. Cribbins, City Clerk Jack Tanaka, Mayor
n
EXHIBIT "A"
December 5, 2012
David Liu
Director of Public Works/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar. CA 91765
RE: ASSISTANT ENGINEER SUPPORT SERVICES
Dear Mr. Liu:
RKA Consulting Group is pleased to submit to you this proposal to provide professional Assistant
Engineer Support Services to supplement City staffing levels during the period of transition. Based
upon the meeting conducted between the City and RKA, the following is what is understood to be
the requirements of the Assistant Engineer position with the City:
• Reza Amirazodi would be assigned to work at the City of Diamond Bar to perform the
duties of the Assistant Engineer position for a period of three (3) days per week, nine (9)
hours per day, until the end of March, 2013. For purposes of calculating the fee proposal,
the total hours provided per week will be 31, in order to account for the potential of
additional requested coverage at City Hall by Reza.
• Reza would be responsible for coordinating plan check submittals between developers and
the City's plan check consultant (Hall and Foreman).
• Plot plan submittals by developers would be coordinated/reviewed by Reza within a one
week turnaround in order to assist planning with preparing conditions of approval on the
projects.
• Reza would work closely with current Assistant Engineer to encourage the continued
efficient processing of projects.
• Reza would work with utility companies to coordinate the issuance of encroachment
permits for work to be performed.
• Reza would be a Project Manager to facilitate the coordination and bidding of the upcoming
annual slurry seal CIP. The design consultant will be responsible for CM services, however,
as the Project Manager, Reza would be required to facilitate the efficient completion of the
project as a client representative.
• The preparation of an RFP for mitigation of underground springs is an imminent project that
will require assistance of the RKA team. As the preparation of this RFP requires sufficient
time to research the necessary information as well as prepare an effective document for
advertising, these services would be better serviced by RKA office staff. This would allow
Reza to focus on the requested City Hall coordination duties in the limited amount of time
allotted per week.
• Reza would be supported by RKA office staff, as well as coordinate with contract services
provided by RKA for the Building and Safety Division.
PAGE I CITY OF DIAMOND BAR
ASSISTANT ENGINEER SUPPORT SERVICES
FEEPROPOSAL
RKA Consulting Group proposes to provide the above-described services on a time
and materials basis for a not -to -exceed fee of $37,200. This accounts for 16 weeks of
services at 31 hours per week, beginning December 10, 2012 through March 29, 2013.
Progress invoices will be submitted on a monthly basis throughout the duration of the contract.
HOURLY RATE SCHEDULE
Project Manager (Steve Loriso)
Assistant Engineer (Reza Amirazodi)
$ 110.00
$ 75.00
We appreciate the opportunity to provide this proposal and look forward to working with you on
this project. If you have any questions, please do not hesitate to call.
Sincerely,
Steve R. Loriso
Director of Engineering
PAGE 2 CITY OF DIAMOND BAR
ASSISTANT ENGINEER SUPPORT SERVICES
EXHIBIT "B"
Reza Amirazodi
63 Cloud View
Irvine, CA 92603
Phone: (949) 331-7180
E -Mail: rezaamirazodi@yahoo.com
Education: University of Oklahoma, Norman, OX.
Bachelor of Science in Civil Engineering, 1981
Professional Training: Capital Improvement Delivery, Inspection, Land Development;
NPDES Compliance
Professional Highlights
o Over twenty four years of Civil Engineering experience under various capacities working for and with
local governmental agencies, managing, monitoring, implementing project's delivery in:
• Land Development Plan Check
• Landscape Districts Contract Administration& Inspection
• NPDES Site CompliancelSWPPP Inspection
• Capital Improvement Project Coordination & Inspection
Professional Experience Summary
Public Works Inspector - Sustainable Civil Engineering Solutions
Irvine, CA (May 2008 Dec. 2009)
Mr. Amirazodi joined the Sustainable Civil Engineering Solutions firm as a Contract Public Works
Inspector responsible for overseeing and coordinating various private and public projects inspection and
engineering activities. Projects included:
Su Casa Redevelopment Project— City of Lakewood, CA
Mr. Amirazodi was the project coordinator and inspector of multi -unit reconstruction in the City of
Lakewood. Responsibilities included overseeing the contractor's work performance, project schedule, site
daily inspection, inspection coordination with City's building Dept., weekly meeting with contractor, project
walk-through, preparation of punch list items, assisting project manager in project acceptance and
closeout.
Tustin Airbase Access Modification — City of Tustin, CA
Mr. Amirazodi was the project coordinator and inspector for the construction of new access road to portion
of Tustin Airbase hanger. The project responsibilities included project design coordination with the City of
Tustin Public Works; construction contractor selection, daily site inspection, maintain project schedule,
traffic control, assisting project manager in project acceptance and closeout.
Cactus Ave Widening Project from I-215 Off Ramp to Meacock Street — City of Moreno Valley
Mr. Amirazodi was the project coordinator during the design of 2,3 miles of arterial widening project
abutting established habitat and Federal land. Provided utility notification and coordination with various
impacted utility agencies, record research, project schedule updates, and construction cost preparation.
Associate Engineer- City of Corona, CA (June 1993 — Dec 2005)
Special Projects Division - Public Works Dept
Mr. Amirazodi served as an associate engineer in Special Projects division of Public Works Department,
which comprised of City's Landscape District formation & construction, City's Master Planning, NPDES
Program Compliance. As an associate engineer his responsibility included:
Y Assist the Principal Engineer in establishing the annual capital improvement budget, preparation of
RFP, coordination of Plan preparation for Landscape District construction/reconstruction areas'.
Y Inspection and coordination of landscape district construction projects with Park & Recreation.
y Maintain project schedules, budget, and coordinate any RFI with the design engineer and resident
engineer.
➢ Attend weekly construction meetings
y prepare daily and weekly reports
r Inspect construction Site's NPDES compliance, project SWPPP implementation
Prepare inspection log and report any NPDES site violation
v
Assist the resident engineer in project closeout
Maintain the short range and long ranged master planning construction cost to meet the City's
development needs
Assistant Engineer it City of Corona, CA (June 1989 —June 1993)
Land Development& Inspection- Public Works Dept
Mr. Amirazodi served as an Assistant Engineer 11 in the Land Development & Inspection division of Utility
and Public Works Department responsible for review and project coordination of private land development
projects within the City, as well as inspection of water, sewer, street, parkway improvements.
Responsibilities included;
r Review and Coordinate over 200 residential and non-residential land development projects.
Coordinate project conditions of approval with other City departments and outside agencies.
Y Prepare council reports, Public Improvement bonds, and project completion/acceptance.
v Oversee site construction inspection for any work within public Right of Way.
Assistant Engineer — Standard Testing& Design, O.K. (July 1983 — March 1989)
Mr. Amirazodi served as an assistant engineer in a geotechnical engineering and consulting firm of
Standard Testing & Design were he gained his expertise in geotechnical, geologic, environmental, and
construction inspection field_ He was involved in all phases of geotechnical projects, ranging from initial
site investigations to inspection and testing of soils/materials within the field and laboratory during
construction. Mr. Amirazodi performed geotechnical, geologic, and environmental investigations of over 50
sites, responsibilities included:
Y Logging soil borings and exploratory trenches
➢ Obtaining and documenting field samples
v Percolation feasibility testing
v Preparation of site investigation report
Reza Amirazodi
63 Cloud View
Irvine, CA 92603
Phone: (949) 331-7180
E -Mail: rezaamirazodi@yahoo.com
PROFESSIONAL REFERENCES
Kavous Emami, P.E. (Previous Principal Engineer— City of Corona)
Principal
KEC Engineering, Inc.
Chino, CA
(714) 401-4695
Ati Eskandari, P.E. (Previous Assistant P.W. Director — City of Corona)
Principal
Sustainable Civil Engineering Solutions
Irvine; CA
(949) 212-7927
Mike Tajik, P.E.
Chief of Maintenance - Caltrans District 12
(949)547-1188
CITY COUNCIL
Agenda # 6.10
Meeting Date: December 18, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man g,��^,
TITLE: AUTHORIZATION TO PURCHSE TEN (10) CLOSED-CIRCUIT
TELEVISION (CCTV) CAMERAS FROM COHU IN THE AMOUNT OF
$74,062.50
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
For Fiscal Year 2012-2013, the Capital Improvement Program (CIP) Budget included an
appropriation of Prop C Funds in the amount of $115,000 for the design/installation,
configuration/integration and procurement of CCTV cameras.
Project Cost Breakdown:
Design/Installation
(by Iteris)
Configuration/Integration
(by TransCore)**
Cameras
Procurement
Total
Project Cost
$37,730.00
$5,330
$74,602.50
$117,662.50
**TransCore will be performing the configuration & integration under the current
maintenance and support services contract with City. Therefore, this anticipated cost
will not be charged against the project's budget.
DISCUSSION:
The current eight (8) closed-circuit television (CCTV) cameras provide real time video
streaming back to the City's Traffic Management Center (TMC) and the video images
are displayed on the four center tiled panels of the video wall monitor system. The
CCTV cameras are located at the following signalized intersections:
Diamond Bar Blvd and Brea Canyon Road
Diamond Bar Blvd and Grand Avenue
Diamond Bar Blvd and Pathfinder Road
Diamond Bar Blvd and Temple Avenue
Golden Springs Drive and Brea Canyon Road
Golden Springs Drive and Diamond Bar Blvd
- Golden Springs Drive and Grand Avenue
Golden Springs Drive and Lemon Avenue
Additional locations were proposed/selected because they are heavily traveled arterial
intersections or locations that received significant school area traffic. Eight (8) of the
proposed ten (10) cameras will be installed at the following key signalized intersections
for continuous monitoring of traffic conditions and traffic signal operations. They are:
- Diamond Bar Blvd and Mountain Laurel Way
- Diamond Bar Blvd. and Sugar Pine
- Diamond Bar Blvd and Sunset Crossing
- Golden Springs Drive and Ballena Drive
- Golden Springs Drive and Copley Drive
- Golden Springs Drive and Sunset Crossing Road
- Grand Avenue and Shotgun Lane
- Pathfinder Road and BCY-Fern Hollow
See Attachment 1 for current & proposed CCTV location map. The extra two (2)
cameras will be kept as spare cameras.
Per the City's Purchasing Ordinance, award for purchases from a single vendor in a
fiscal year shall not exceed the City Manager's purchasing authority of $25,000 without
prior approval from the City Council. Staff anticipates expenditure of $74,062.50 for a
total of ten (10) CCTV cameras (See Attachment 2). The current CCTV cameras are
Cohu cameras, therefore, in order to maintain consistency throughout the City, staff
recommends continuing with the Cohu cameras. In addition, staff was able to
negotiated better warranty terms with the vendor for up to 5 years without any additional
cost compared to the standard two (2) year warranty provided by the vendor on the
current cameras.
PREPARED BY:
Christian Malpica. Associate Engineer Date Prepared: December 13, 2012
REVIEWED BY:
— Z/;a
Davi irector of Public Works
Attachment:
Attachment 1 — Current & Proposed CCTV Location Map
Attachment 2 - Vendor Quote
2
Current & Proposed CCTV Location Map
ATTACHMENT 1
do
To: City ofDiamondbar
Address: 21825 Copley Drive
City:
Diamondbar
State:
CA Zip Code: 91765
Attn:
Christian Malpica
EMAIL:
cmalpica@diamondbarca.gov
Phone:
(909)839-7042 Fax:
ATTACHMENT 2
QUOTATION
Ref: These prices are being offered with the condition that
the cameras are ordered and the City takes delivery by
12/29/2012
Revision Date:
Quotation Date:
Sales Manager
Quotation Validity:
Ship Via:
F.O.B.:
Payment Terms:
*Estimated Lead Time:
Price Level:
Price List Rev.:
Quote #:
12/7/2012
08/21/12
Curt Duplack 858 277 6700
60 DAYS
BEST WAY
FACTORY/ORIGIN
NET 30/APPROVED CREDIT
30 DAYS ARO
SYSTEM SUPPLIER
2012.6 Rev 1
CEDQ12039-02
Any purchase order or contract as a result of this quotation is subject to Cohu's Terms & Conditions. All orders resulting from this quotation should
be sent to Cohu Electronics Inc., 12367 Crosthwaite Circle, Poway, CA 92064. This quotation contains Proprietary & Confidential information and
remains the property of the disclosing parties.
Signed for Cohu by: Curt Duplack
Curt Duplack, Sales Director- Office: (858) 391-1762 - e-mail: cduplack@cohu.com
Page No.: 1
'Actual delivery schedule will be confirmed upon receipt of order.
Item
Qty
Model
Description
Unit Price
Extended Price'..
1
10
HD35-1000
COHU 3960HD HDTV/H.264 HI -SPEED POSITIONING SYSTEM, 120VAC OPERATING POWER, MS
CONNECTOR, HDTV 720P30 CAMERA WITH 18X OPTICAL ZOOM LENS AND IP67 HOUSING
WITH HEATER
$5,266.00
$52,660.00
2
10
EXT-WARR-3YR
ABOVE CAMERAS INCLUDES 3 YEAR EXTENDED WARRANTY (TOTAL WARRANTY 5 YEARS)
$0.00
$0.00
3
10
TAXES
TAX RATE OF 8.75%
$460.77
$4,607.70
4
10
CA252C
CA252C, SINGLE CBL, CAM MS TO PREPPED ETHERNET AND 120VAC WIRES, WITH A CABLE
LENGTH OF 328 FEET.
$1,256.00
$12,560.00
5
10
TAXES
TAX RATE OF 8.75%
$110.68
$1,106.80
6
10
8503-0
8503-0, POSITIONER POLE MOUNT BRACKETSET
$256.00
$2,560.00
7
10
TAXES
TAX RATE OF 8.75%
$22.40
$224.00
8
1
SHIPPING
ESTIMATED UPS GROUND TO DIAMONDBAR CA
$344.00
$344.00
Total Quotation Value
$74,062.50
Any purchase order or contract as a result of this quotation is subject to Cohu's Terms & Conditions. All orders resulting from this quotation should
be sent to Cohu Electronics Inc., 12367 Crosthwaite Circle, Poway, CA 92064. This quotation contains Proprietary & Confidential information and
remains the property of the disclosing parties.
Signed for Cohu by: Curt Duplack
Curt Duplack, Sales Director- Office: (858) 391-1762 - e-mail: cduplack@cohu.com
Page No.: 1
CITY COUNCIL
Agenda # 6.11
Meeting Date: December 18, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e,
TITLE: NOTICE OF COMPLETION FOR RESIDENTIAL AREA 1A AND
ARTERIAL ZONE 6 ROAD MAINTENANCE PROJECT
RECOMMENDATION:
File a Notice of Completion.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to Hardy & Harper, Inc. on May 25,
2012 in an amount not to exceed $1,212,000.00 with a contingency amount of
$145,828.50 for a total authorization amount of $1,357,828.50. The City issued the
Notice to Proceed for the construction project on May, 25, 2012.
Hardy & Harper, Inc. has completed all work required of this project as of September
14, 2012. However, an outstanding resident claim in the amount of $4,419.40 for
property damage remain unsettled by the contractor and since any such claims for
damages to property as a result of the construction will be the contractor's
responsibility, the filing of the Notice of Completion became contingent to this claim
being settled. Staff has been informed that the settlement is in progress and a copy of
the proof of payment will soon be sent to the City for confirmation. Until such time the
document is received, an equivalent amount of the retention will be withheld from the
contractor. Delays of the contractor in returning the required signed change order
documents for final billing also resulted in the Notice of Completion being filed at a later
date.
1
The final construction cost of the project is $1,063,005.70 which includes $33,914.30 in
change orders for a change in the bid quantities of the slurry seal and additional striping
work on Prospectors Road. The project was completed with $ 294,822.80 in savings
from the overall authorized project budget.
PREPARED BY:
Erwin Ching, Assistant Engineer
REVIEWED BY:
David G. Liu, Director of Public Works
Attachments: Notice of Completion
2
DATE PREPARED:
December 13, 2012
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
I. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21810 Copley Drive
4. The nature of the interest or estate of the owner is;
()f other than fee, strike "In fee" and insert, for example,'purchaser under conhact of pumhase;' m "lessee")
5. The full names and frill addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on September 14 2012. The work done was:
Residential Area IA and Arterial Zone 6 Road Maintenance Project - various locations
7. The name of the contractor, if any, for such work of improvement was Tardy and Harper, Inc.
Mav 25, 2012
(If no contractor for work of improvement as a whole, insert'bone") (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
Califomia, and is described as follows Residential Area IA and Arterial Zone 6 Road Maintenance Proiect
9. The street address of said property is
Dated:
Verification for Individual Owner
(Ifno street address has been officially assigned, insert'fione")
CITY OF DIAMOND BAR
Signature of owner or corporate officer of owner named in paragraph 2 or bis agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of', "Manager of; "'A partner of," "Owner of;' etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is one of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 _, at Diamond But , California,
(Date of signature) (City where signed)
(Personal signatum of the individual who is swearing that the contents of
the notice ofeampletlon are true)
CITY COUNCIL
Agenda 9 H _ 1 2
Meeting Date: 1211812012
AGENDA REPORT
TO: Honorable Mayor and Members fof the City Council
VIA: James DeStefano, City Mang ,
TITLE: ADOPTION OF RESOLUTION NO. 12 -XX OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM
MOVING AHEAD FOR PROGRESS IN THE 21sT CENTURY ACT (MAP
21) FUND FOR THE PANTERA PARK TRAIL ACCESS.
RECOMMENDATION: Adopt.
FINANCIAL SUMMARY: Total cost to design and construct this trail is $292,158. If awarded,
the RTP grant will pay $257,098 of this cost (88%). Staff plans to use Proposition A, Safe
Parks Act restricted funds totaling $35,060 to pay the remaining costs (12%). No funding from
the General Fund is anticipated for this project.
BACKGROUND: The Pantera Park Trail begins adjacent to the Dog Park and heads straight
up a very steep hill. Staff has hiked the area to determine the best way to make this path more
accessible to a diverse group of hikers. Currently the trail is so steep a chain has been placed
at one point for the hikers to pull themselves up the hill. This grant application will address the
steep grades and provide an alternative route. If the grant is awarded the trail access would
be developed using switch backs and possibly steps where necessary. Staff estimates the
project cost to be $292,158. The grant request is $257,098. This grant requires a 12% match
of $35,060. Using the California Conservation Corp (CCC) for this project can help make the
grant more competitive. Prop A restricted funds from the Safe Parks act can be used as the
match by having the CCC complete some of the work for this trail.
DISCUSSION: Staff is preparing the Recreational Trails Program grant application. The
application is due January 9, 2013. This resolution is a required element of the grant
application.
PREPARED BY: REVt Y:
Alison Meyers B
Community,Services Coordinator Director of Community Services
Resolution No: 2012 -XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM FOR
THE PANTERA PARK TRAIL ACCESS
WHEREAS, the "Moving Ahead For Progress in the 218t Century Act (Map -21)"
provides funds to the State of California for Grants to federal, state, local and non-profit
organizations to acquire, develop and/or maintain motorized and non -motorized trail Projects;
and
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility for the administration of the program within the State, setting up necessary
procedures governing the Project Application under the program; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of Application before
submission of said Application to the State; and
WHEREAS, the Applicant will enter into a Contract with the State of California to
complete the Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
1. Approves the filing of an Application for the Recreational Trails Program; and
2. Certifies that the Project is consistent with the Applicant's general plan or the equivalent
planning document; and
3. Certifies that said Applicant has or will have available prior to commencement of any
work on the Project included in this Application, sufficient funds to operate and maintain
the Project; and
4. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
5. Appoints the City Manager as agent to conduct all negotiations, execute and submit all
documents, including, but not limited to applications, agreements, amendments,
payment requests and so on, which may be necessary for the completion of the Project.
6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines.
Approved and Adopted the 18th day of December, 2012.
Jack Tanaka
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the
City of Diamond Bar held on 18th day of December, 2012, by the following vote:
FWAY6*3
COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
City of Diamond Bar
CITY COUNCIL
Agenda # 8.1
Meeting Date: Dec. 18, 2012
AGENDA REPORT
TO: Honorable Mayor and Memb f the City Council
VIA: James DeStefano, City Ma
TITLE: City Council Appointments
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR CONFIRMING THE APPOINTMENT OF SPECIFIC
REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS
RECOMMENDATION:
Appoint and Adopt Resolution.
FINANCIAL SUMMARY:
There is no financial impact to the City.
BACKGROUND:
On a yearly basis following the reorganization of the City Council, the newly selected
Mayor has the opportunity to appoint Council Members to serve as delegates and
alternates to the local and regional organizations of which the City is a member as well
as various standing committees that meet on a quarterly basis and which are subject to
Brown Act requirements (i.e., posting of agendas and minutes).
Pursuant to the bylaws of the San Gabriel Valley Council of Governments (SGVCOG), a
resolution must be adopted to formalize the new appointments. Resolution No. 2012 -
XX is attached, confirming the appointments.
The City Council, through the years has created various ad-hoc committees to address
issues that have occurred and needed to be addressed. The City Attorney has opined
that, pursuant to the Brown Act, ad hoc committees are formed for a temporary and
single purpose. Once the issue for which the committee was established has been
resolved the committee should be dissolved. Any committee that is currently
designated as an ad-hoc committee that the Mayor recommends to continue shall be
converted to a standing committee. The Mayor may recommend to terminate any of the
currently designated ad-hoc committees.
T PARE
Tomm e Cnbbins, ity Clerk
Attachment: Resolution No. 2012 -XX
REVIEWED BY:
David Doyle, Asst. City Manager
RESOLUTION NO. 2012 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
CONFIRMING THE APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE
SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS
A. RECITALS
WHEREAS, the City of Diamond Bar has executed the San Gabriel Valley
Council of Governments Joint Powers Agreement; and
WHEREAS, the Joint Powers Agreement for the San Gabriel Valley Council of
Governments requires each member city to appoint a Delegate Government Board
Representative and an Alternate Governing Board Representative to represent the City
in conducting the affairs of the San Gabriel Valley Council of Governments; and
WHEREAS, has been designated to serve as the "delegate"
from the City to serve as the Governing Board Representative with the San Gabriel
Valley Council of Governments; and
WHEREAS, has been designated to serve as the "alternate"
Governing Board Representative to the San Gabriel Valley Council of Governments.
B. RESOLUTION.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council of the City of Diamond Bar appoints
to serve as the City of Diamond Bar's delegate to the Governing Board of the San
Gabriel Valley Council of Governments.
SECTION 2. That the City Council of the City of Diamond Bar appoints to
serve as the City of Diamond Bar's alternate delegate to the Governing Board of the
San Gabriel Valley Council of Governments.
SECTION 3. That the individuals designated in this resolution serve until
replaced by resolution or until they become ineligible pursuant to the terms of the Joint
Powers Agreement of the San Gabriel Valley Council of Governments.
SECTION 4. That the City Clerk shall certify the adoption of this resolution.
SECTION 5. That a certified copy of the resolution be circulated to the San
Gabriel Valley Council of Governments.
PASSED, APPROVED AND ADOPTED THIS
2012.
DAY OF ,
Jack Tanaka, Mayor
I, Tommye Cribbins; City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the day of
2012, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Tommye Cribbins, City Clerk
CITY COUNCIL APPOINTMENTS
Effective December 18, 2012
COMMITTEE
California Contract Cities Association
DELEGATE/ALTERNATE
(Board of Directors membership—COCA bylaws specify that voting delegate and alternate needs to be any
City elected official)
Sam Olivito, Exec. Dir., 11027 Downey Ave., Downey, CA 90241, 562-622-5533, FAX 562-622-
9555.
Meets 3rd Wednesday of each month at 6:30 p.m. (social hour), 7:30 p.m., dinner, various
restaurant locations of host City. Reservations required.
Foothill Transit Board
(Board of Directors membership — Delegate and alternate must be elected officials)
Doran Barnes, Exec. Dir., 100 S. Vincent Ave., Suite 200, West Covina, CA 91790,
626-967-2274, FAX 626-915-1143
Meets 4t" Friday of each month at 8:00 a.m. at above address.
Four -Corners Transportation Policy Group Unchanged HerreralEverett
Carol Herrera, City of Diamond Bar, Chairman - Meets as needed.
Greater Los Angeles County Vector Control District Tye/Tanaka
(Appointment of Trustee —does not have to be an elected official. Appointment is for 2 -year term)
12545 Florence Ave., Santa Fe Springs, CA 90670, 562-944-9656, FAX 562-944-7976
Meets 2nd Thursday at address above at 7:00 p.m.
Joint Powers Insurance Authority EveretflTy&
(Board of Directors membership—Delegate must be any elected official appointed by the Mayor. Alternate
may be elected official or staff member)
Jon Shull, Executive Director, 8081 Moody St., La Palma, CA 90623, 800-229-2343, FAX 562-
860-4992
General Board Committee meets annually each July- location to be announced.
Rev. December 18, 2012
L.A. County Sanitation District No. 21
(Board of Directors Membership —Mayor is automatically delegate per Health & Safety Code Sec. 4730.1.
Alternate is required to be an elected official whose appointment is confirmed by City Council action)
Grace Chan, Chief Engineer & General Manager, 1955 Workman Mill Rd., Whittier CA
90607-4998
Mailing: P.O. Box 4998, Whittier CA 90607-4998, 562-699-7411 x1500, FAX 562-908-4255
Meets 4th Wednesday of each month at 1:30 p.m. at District Office.
L.A. County City Selection Committee Tanaka/Everett
(Board of Directors membership - Mayor andMayor Pro Tem are automatically designated as Delegate and
Alternate, respectively)
Sachi A. Hamai, Executive Officer, Board of Supervisors, Kenneth Hahn Hall of Administration,
Room 383, 500 W. Temple St., Los Angeles, CA 90012, 213-974-1401, FAX 213-620-0636
Meets: After the League of California Cities - L.A. County Division Meeting - (Approx. 8:30 p.m.)
League of California Cities - L.A. County Division
ChangiTanaka
(Board of Directors membership—Delegate and alternate must be elected officials. Mayor does not have to
be appointed)
Jennifer Quan, P.O. Box 1444, Monrovia, CA 91017, 626-786-5142, FAX 626-301-0387
Meets 15tThursday of each month at 6:30 p.m. at various locations.
14r"Y-r_d . as e y-tt
San Gabriel Valley Council of Governments gwetewHerfvra
(Board of Directors membership — Delegate and alternate must be elected officials. Adoption of a
resolution confirming the appointment is usually made at the next City Council meeting)
Francis Delach, Interim Executive Director, 1000 S. Fremont Ave., Unit 42, Building A-10, Suite
10210, Alhambra, CA 91803, 626-457-1800, FAX 626-457-1285
Meets 3rd Thursday of each month at 6:00 p.m. at various locations. Executive Session 5:00 p.m.
Southern California Association of Governments (SCAG)
Chang/Everett
(Board of Directors membership — Delegate and alternate must be elected officials but there is no
requirement that delegate be the Mayor) (Appointment to SCAG District 37 is not contingent on
appointment as delegate or alternate by the City)
Main Office, 818 W. 7th St., 12th Floor, Los Angeles, CA 90017, 213-236-1800, FAX 213-236
1825
Rev. December 18, 2012
General Assembly meets annually each March - location to be announced.
Tres Hermanos Conservation Authority HerreralEverett
c/o City of Chino Hills, James DeStefano, Executive Director
Wildlife Corridor Conservation Authority (WCCA) TanakalEverett
(Board of Directors Membership — Council may appoint anyone)
Joseph Edmiston, Executive Director, Contact Judi Tamasi
5810 Ramirez Canyon Rd., Malibu, CA 90265, 310-589-3230 x121, FAX 310-589-3237
Wildlife Corridor Conservation Authority Advisory
Appointed by Council for 2 years. Terms expire — Stephen Davis/David De Mers
July 2010 — terms expire in July of even numbered years).
CITY COUNCIL STANDING COMMITTEES
Economic Development (Meets quarterly)
Neighborhood Improvement (Meets quarterly)
De Mers
ChanglEverett
EverettlTanaka
Public Safety Committee (Mayor and Mayor Pro Tem meets quarterly) TanakalEverett
C TY/� UNC}L�i4D ' O O f"
i t t egit s ed t
City Council Goals/City Manager Evaluation TanakalEverett
Industry East Development Advisory Committee TyelHerrera
Legislative ChanglHerrera
LLAD Council Sub -Committee EverettlTanaka
Sphere of Influence/Annexation l-/erreralChang
CITY COUNCIL LIAISON
Chamber of Commerce CftanglEverett
D.B. Community Foundation TyelCttang
Library FlerreralTye
PUSD/City EverettlTanaka
Senior Citizen llerreralTanaka
Rev. December 10, 2012
WVUSD/City
Rev, llecemcer 18, 2012
ChanglEverett
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK i .
FROM: l ) CE: Y��
ADDRESS: s2yl l 1 Y Y'l�i PHONE: �P C� 3I
ORGANIZATION:
AGENDA#/SUBJECT:I I�'i�� �✓l G i �� 1�� Uz`
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
f
l�Signature
This document is a public record subject to disclosure under the Public Records Act.
cyan% -
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: 1 I �� 1 �� I0 6 ojLt2 V % 0) DATE:
ADDRESS: 1 C k �i /� 6 y C - PHONE:
j�. VA/J�) >/� 1
ORGANIZATION:
AGENDA#/SUBJECT: S �'`GA`5/ V lv C'F 611 x ` —M14l L-
I expect to address the Counct on the subject agenda/.2
genda/ bject item. Pleasehav e Council Minutes
reflect my name and address as written above.
Signature
This document -is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: ' DATE:
ADDRESS: �;i'c�cre
i1vPHONE:
ORGANIZATION: i
AGENDA#/SUBJECT: L o cc 1 11cw,14c,
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.