HomeMy WebLinkAbout12/04/2012City Council Agenda Tuesday, December 4, 2012 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21£365 Copley Drive, Diamond Bar, CA 91765 Ling -Ling Chang Jack Tanaka Mayor Mayor Pro Tem Ron Everett Carol Herrera Steve Tye Council Member Council Member Council Member City Manager James DeSfefano e City Attorney Michael Jenkins 9 City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of I itle II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 4, 2012 CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: BETE AT Next Resolution No. 2012-51 Next Ordinance No. 12 (2012) 6:30 p.m. Mayor Pastor Mark Hopper Evangelical Free Church of Diamond Bar ROLL CALL: Council Members Everett, Herrera, Tye, Mayor Pro Tem Tanaka and Mayor Chang. APPROVAL OF AGENDA: Mayor CITY COUNCIL REORGANIZATION 1. Selection of Mayor 2. Selection of Mayor Pro Tem 3. Presentations to Outgoing Mayor Ling -Ling Chang Recess/Reception Reconvene City Council Meeting 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. December 4, 2012 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Holiday Diamond Ride — November 23, 2012 through Tuesday, January 1, 2013 — Free shuttle services to and from Diamond Bar Shopping Center. For 18 years and older. 5.2 Planning Commission Meeting — December 11, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Traffic and Transportation Commission Meeting — December 13, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 2012 Holiday Home Decorating Contest — Entry forms must be received no later than Friday, December 7, 2012 at 4:30 p.m.; Judging Wednesday, December 12, 2012 7:00 — 10:00 p.m. 5.5 City Council Meeting — December 18, 2012 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.6 Christmas Holiday — December 24 and 25, 2012 - City Offices will be closed in observance of the Christmas Holiday. City Offices will re -open Wednesday, December 26, 2012 at 7:30 a.m. 5.7 Holiday Tree Curbside Collection Program — December 26, 2012 through January 11, 2013. Trees free of decorations and flocking may be left at the curb. Any tree over 6 ft. must be cut in half. 5.8 Late Night Transit Pass Sale — Wednesday, December 26, 2012 until 7:00 p.m. Diamond Bar City Hall, 21810 Copley Drive. December 4, 2012 0 VA PAGE 3 5.9 New Year's Holiday — January 1, 2013 — City Offices will be closed Tuesday, January 1, 2013 in observance of New Year's Day. City Offices will reopen, Wednesday, January 2, 2013 at 7:30 a.m., 21810 Copley Drive. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of November 20, 2012 — Approve as submitted. 6.2 Ratification of Check Register — Dated November 15, 2012 through November 28, 2012 totaling $357,193.73. Requested by: Finance Department 6.3 Approval of the Second Amendment to the License Agreement with Los Angeles SMSA Partnership, (dba) as Verizon Wireless,to Expand an Existing Wireless Communication Site by Approximately 53.85 Square Feet. Recommended Action: Approve. Requested by: City Manager 6.4 Approve Plans and Specifications and Award Construction Contract for the 2012-2013 Community Development Block Grant (CDBG) Curb Ramp Installation Project to TSR Construction and Inspection in the Amount of $123,280 and Authorize a Contingency Amount of $9,000 for Project Change Orders to be Approved by the City Manager for a Total Authorization Amount of $132,280. Recommended Action: Approve, Award and Authorize. Requested by: Public Works Department PUBLIC HEARINGS 7.1 Public Hearing — Adopt Resolution No. 2012 -XX: Approving the Community Development Block Grant Program Allocation Including $205,301 in Fiscal Year 2013-14 Funds and $92,543 from Unallocated Balance of funds for the Total Amount of $297,844. Recommended Action: Receive Staff Report, Open Public Hearing, Receive Testimony, Close Public Hearing and Adopt. Requested by: City Manager December 4, 2012 PAGE 4 8. COUNCIL CONSIDERATION: None. RECESS TO PUBLIC FINANCING AUTHORITY: CALL TO ORDER: Chairman Tanaka ROLL CALL: Authority Members Chang, Herrera, Tye, VC/Everett, C/Tanaka PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Authority on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Public Financing Authority values your comments, pursuant to the Brown Act, the Authority generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Authority Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Public Financing Authority. 3. CONSENT CALENDAR: 3.1 Public Financing Authority Minutes — Annual Meeting of December 6, 2011 — Approve as submitted. 3.2 Treasurer's Statement — Approval of Public Financing Authority Treasurer's Statement for November 1, 2011 through October 31, 2012. Recommended Action: Approve. 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: 4.1 Selection of Chair 4.2 Selection of Vice Chair 5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority Members are for Authority discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN PUBLIC FINANCING AUTHORITY MEETING: RECONVENE CITY COUNCIL MEETING: COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 20, 2012 CLOSED SESSION: 6:00 p.m., Room CC- 8 ► Government Code Section 54957 Public Employee — City Manager Performance Evaluation Public Comments on Closed Session Agenda — None No Reportable Actions Taken. CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City Council meeting to order at 6:35 p.m. in the South Coast Air Quality Management District Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member Steve Tye led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, PhD, Islamic Education Center gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Steve Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang. Staff Present: James DeStefano, City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Ryan McLean, Assistant to the City Manager; Ken Desforges, IT Director; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 Mayor Chang and the City Council presented a Certificate Plaque to Utako Takemoto, owner of Sushi Koyo, 868 North Diamond Bar Boulevard upon the occasion of the 30th Anniversary of conducting business in the City. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/DeStefano stated that two Council meetings ago he referenced that the City was putting together a restaurant guide for the community which has now been published. Residents can find copies of the Restaurant Guide in the December City Newsletter. The guide talks about all of the restaurants in the City, provides price point guides, website information (if NOVEMBER 20, 2012 PAGE 2 CITY COUNCIL available), and whether or not the restaurant provides delivery. This guide promotes choices within Diamond Bar as the City continues to promote "shop and eat Diamond Bar first". He thanked PIM/Roa and her staff for putting together the restaurant guide which will be updated throughout the year. 2.2 CM/DeStefano introduced Assistant Fire Chief Dave Stone who presented the Los Angeles County Fire Department's Strategic Plan. Assistant Fire Chief Stone stated that for the first time in the Department's history under Chief Daryl Osby's leadership has developed a strategic plan which he is presenting to the City Council. Approximately 95 department members were involved in the committee which labored for about a year and a half listing 12 specific goals identifying the County's short and long-term goals for operational effectiveness, fiscal sustainability and integrated service delivery. C/Tye felt that this is an excellent report describing the Fire Department's strategic plan and objective. Most importantly are those who offered their input to the Chief which is much like that of staff's input to the City Council of which the City Council appreciates. 3. PUBLIC COMMENTS: Jesse Lanz, Diamond Bar Library Manager, provided an update on current and future library events. Saturday, December 15 the Library will hold its Gingerbread House Workshop from 11:00 a.m. to 3:00 p.m. He also announced that the Library offers free downloadable and audio books and that the staff at the Diamond Bar Library wishes everyone a very Happy Thanksgiving. Joe Plunkett spoke about what he says he and his family have endured during the past four years with respect to a boarding house next door to his home. In the beginning it was a problem of a large number of men and vehicles around the area which has escalated to his wife being harassed when walking the dogs. In the last year and one-half there have been two death threats made to his wife. The inhabitants of the house are now harassing his son and have filed false police reports against his family. The last threat occurred about a month ago and resulted in his wife having to go to the hospital. He appreciates the work that DB and the Sheriff's Department have done but to no end. Mr. Plunkett has hired an attorney and is now considering civil action against the parties. He is looking to the City to stop the blight in his neighborhood. Dr. Melody Wallace, 23834 Country View Dr said she has lived in her home for seven years. She lives two doors down from the boarding house which impacts her life on a daily basis with respect to traffic and no parking in front of her home; drivers often sit in their cars drinking, eating, peering into her windows and leaving trash on the street in front of her home; being verbally harassed when NOVEMBER 20, 2012 PAGE 3 CITY COUNCIL attempting to pick up her mail in front of her home or wash her car in her driveway. Transient boarders come and go. She wanted to know why this behavior is tolerated by the City. Paula Dryburgh, 20744 East Crest Lane, Walnut, spoke as a 25 -year member of the Friends of the Library as well as, a six year member of the DB Women's Club. Last year the City chose Jack Tanaka as its Mayor Pro Tem who was the highest vote -getter in 2011 and served proudly as the City's Mayor in 2008. She asked the City Council to ensure that the City's wishes are met by installing Jack Tanaka as the new Mayor of the great City of DB in December. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responding to comments made by Mr. Plunkett and Dr. Wallace stated that the City is aware of the problem on Country View Drive and the tension between property owners on that street and the property that was referenced. The City sent a letter to the property owner where the alleged boarding house exists on October 10 based on the accumulated evidence at that point in history that led City staff to believe that a boarding house was being conducted on that property. In subsequent conversations with the property owner, the property owner refutes that determination by the City. The City continues to monitor the property, has had numerous site visits — some with notice, some without notice by both City staff and Sheriffs Department personnel. There have been calls for service which the Sheriffs Department has responded to in that immediate area as a result of some of the tension between the property owners. The issue pertaining to whether or not an illegal land use, i.e. that a boarding house is taking place on that property, is very difficult to prove. There has to be specific evidence and findings determined in order to be successful in eradicating such a land use. A property owner can have guests stay at one's home and those guests can reside on the property indefinitely. The City needs to garner more evidence in order to refute the homeowner's statement that she is not operating a Board House.. The City is working very closely with the City Prosecutor, City Attorney, Sheriffs Department as well as, making regular visits to the property by various staff members in order to attempt to monitor the activities. This is a very difficult land use issue for the City. The other issues that were referenced may indeed need to be dealt with on a private party basis, which are outside the scope of the land use issues that the City is discussing. The City has been and will continue to be on this case. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Thanksgiving Holiday — November 22 and 23, 2012 — City Offices closed in observance of the Thanksgiving Holiday. City Offices will reopen Monday, November 26, 2012. NOVEMBER 20, 2012 PAGE 4 CITY COUNCIL 5.2 Holiday Diamond Ride — November 23 through January 1, 2013 for residents 18 and over. For more information or to schedule a ride call 1- 800-578-6555. 5.3 Candy Cane Craft Fair December 1, 2012 — 9:00 a.m. to 2:00 p.m., Diamond Bar Center, 1600 Grand Avenue. 5.4 City Council Meeting — December 4, 2012 - 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.5 Home Holiday Decorating Contest Submittal Deadline — December 7, 2012. 5.6 Planning Commission Meeting — December 11, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive, 5.7 Traffic and Transportation Commission Meeting — December 13, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.8 City Council Meeting - December 18, 2012 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. CONSENT CALENDAR: C/Herrera moved, MPT/Tanaka seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered. 6.1 CITY COUNCIL MINUTES - Regular Meeting of November 6, 2012 — Approved as corrected. 6.2 PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of August 14, 2012 — Received and Filed. 6.2.2 Regular Meeting of October 9, 2012 — Received and Filed. 6.3 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of September 27, 2012 — Received and Filed. 6.4 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of October 11, 2012 — Received and Filed. 6.5 RATIFIED CHECK REGISTER — Dated November 1, 2012 through November 14, 2012 totaling $996,244.10. 6.6 APPROVED SECOND AMENDMENT TO THE LICENSE AGREEMENT WITH LOS ANGELES SMSA PARTNERSHIP, DOING BUSINESS AS VERIZON WIRELESS, TO EXPAND AN EXISTING WIRELESS COMMUNICATION SITE BY APPROXIMATELY 53.85 SQUARE FEET AT SUMMITRIDGE PARK. NOVEMBER 20, 2012 PAGE 5 CITY COUNCIL 6.7 APPROVED AMENDMENT NO. 3 TO A PROFESSIONAL SERVICES AGREEMENT WITH GO LIVE TECHNOLOGY, INC. FOR A TOTAL FY 2012/2013 AUTHORIZATION AMOUNT NOT -TO -EXCEED $80,000, TO IMPLEMENT ENHANCED FUNCTIONALITY AND SUPPORT OF THE "CITYVIEW" INTEGRATED DATABASE SYSTEM. 7. PUBLIC HEARING: 7.1 ADOPT RESOLUTION NO. 2012-50: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING AND ADOPTING FEES FOR INDUSTRIAL WASTE, SELF -HAULING AND LIMITED COLLECTION PERMITS. ATCM/McLean stated that the City of DB collects user fees from customers when performing services that primarily benefit the individual requesting that service. Examples of such fees include the items presented during tonight's meeting beginning with Industrial Waste permits. Industrial Waste permits are required of any business which handles or disposes of industrial waste. DB requires permits and inspections in order to maintain public safety, prevent pollution as well as, other contamination of ground water. As a contract city, DB has an agreement with the County of LA to provide the expertise necessary to review, inspect and process these permits. Fees for Industrial Waste Permit services are charges to users by the County. These charges are the rates established by the City at the commencement of its agreement with the County for these services which was signed in 1989. Despite the fact that the County's rates are significantly higher due to fee schedule amendments implemented over the years, fees are collected by the City in accordance with the 1989 agreement and the City is billed by the County which uses the most current rates which provides a gap between what the City collects and the County charges. As a result, DB is subsidizing the gap and to end this practice, staff recommends that the City's Industrial Waste Permit Fee Schedule be updated to match the County's current rates with annual CPI rate updates to maintain the matching increases. This change will result in a revenue -neutral fee schedule simply by requiring the users to pay the flat cost of the service. ATCM/McLean continued by stating that the second recommended fee schedule amendments are related to the adoption of the City's Solid Waste Ordinance which was adopted by Council in 2010. This ordinance established two permits designed to provide waste disposal options to the City's residences and businesses for those who do not wish to utilize the services of the City's franchise waste haulers. Due to the ongoing audit work related to each of these permits staff recommends that fees for the services be established as provided in the ordinance staff has presented tonight. The first category of fee recommended is the self -hauling permit NOVEMBER 20, 2012 PAGE 6 CITY COUNCIL which allows residents to dispose of their own trash and recyclables at a licensed facility rather than using Waste Management for their home service. The second permit fee under the Solid Waste Ordinance recommended is the Limited Collection Permit issued to corporate applicants that perform services not otherwise covered by the franchisee such as eWaste recycling, construction and demolition and other types of recycling not covered by the waste haulers. Both permits require significant staff time with a monthly requirement that those corporations having these permits bring their documents to staff for review to make certain that they are fulfilling their requirements. Staff recommends that the City Council adopt the attached fee schedule amendments to ensure recovery of staff costs related to these permits. M/Chang opened the Public Hearing. With no one present who wished to speak on this matter, M/Chang closed the Public Hearing. C/Herrera said she appreciates how staff looks at ways to improve the way the City does business by maintaining a balance in the cost of doing business. It is always important to move forward with cost adjustments when imbalances are found. C/Herrera moved, C/Everett seconded, to Adopt Resolution No. 2012-50. Without objection, the motion was so ordered. 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said he believed that one of the things DB does best every year is the Veteran's Day Recognition event which is an opportunity to recognize veterans in the community who are currently serving, recently discharged, etc. and to him there was nothing more humbling this year than to see William Whiting come forward to accept recognition for his service and to accept recognition for his son, Richard, who 45 years ago died in-service in Viet Nam. William's tears were as fresh as the day his son died. He thanked staff for putting the event together which provided a great venue for presenting service individuals with banners that had been hanging on the City's streets. Another terrific success of this year and many years past is the Dog Park dedication where many, many individuals brought their pets to enjoy the new wonderful amenity at Pantera Park. He reminded everyone that Saturday, November 24 is Small Business Saturday and he hoped residents would remember to patronize businesses in DB. He reminisced about a phrase he heard Sunday at a Thanksgiving gathering "it is time to be grateful for thanksliving". There is so much to be grateful for in this community, in this country and in each individual's life. He said he hoped every- NOVEMBER 20. 2012 PAGE 7 CITY COUNCIL one would take time to enjoy their family and reflect on all of the blessings. C/Everett said it was indeed a pleasure to celebrate Veteran's Day proudly in this community. He thanked MPT/Tanaka, a soldier for over 24 years, the individuals who were honored and staff who put together a very honoring program. It was nice to have representatives from the community performing. The South Point Middle School band not only did a terrific job of performing patriotic songs but remained afterward to sit and dialogue with the veterans. As always, resident Jamie Beeman's singing provided a terrific accent to the day. He learned today that thanks to PIM/Roa, copies of professionally produced photographs will soon be available on the City's website for those who are interested. Students are always fascinating to him and every week he reads the principal's weekly newsletter from DRHS in which Principal Ripley has a full email letter to the students and interested parties. In one email, Principal Ripley referred to Salman Khan, owner of Khan Academy has tutorials available online at no cost that are being recognized by people like Bill Gates who provides this activity for his kids to sharpen their technical skills. Forbes Magazine has Salman Khan on its front page and while not a millionaire because he runs a non-profit organization he is passionate about education and deserving of his recognition. C/Everett also learned that teachers are using Mr. Khan's tutorials in their classrooms. On Tuesday night he joined M/Chang, MPT/Tanaka and C/Tye in a great celebration to honor outgoing Mayor of Chino Hills, Gwen Norton Perry who was the first Mayor of Chino Hills and served the City for 22 years. Friday he was pleased to learn from staff about a musical "A Tribute to Hero's" at Chaparral Middle School. Conductor Greg Rochford, a music teacher for many years, had his 400 student string orchestras (6t" 7t" and 8t" graders) perform which was magnificent. Special local heros' honored were Jack and Wanda Tanaka for what they do in the community and for the school. He thanked speakers who participated in tonight's meeting and presented good information. He expressed his personal disgust about the problems expressed about the challenges and behavior of neighbors on Country View. He wished that the season of "Thanksgiving" would override all of the challenges the residents and country have and that everyone will enjoy their time with their family, friends and neighbors. Share gifts and give wherever able and enjoy a season that is American, Happy Thanksgiving. C/Herrera said there had been a lot of meetings and events. For the residents who are having issues she believes they heard staff say they will continue to try and help work through these issues. She is positive that staff will come to some resolution in this matter. For everyone else, she wished everyone a very Happy Thanksgiving. MPT/Tanaka spoke about attending the Librarian Appreciation Luncheon hosted by the Diamond Bar "Friends of the Library" for all librarians and principals in DB schools along with Pomona Unified School District Superintendent Martinez and Walnut Valley Unified School District Superintendent Dean Conklin. The DB library staff attended and took a tour of the new DB Library and heard a presentation about the Inland Valley Regional Spelling Bee and the endowment NOVEMBER 20, 2012 PAGE 8 CITY COUNCIL program the "Friends of the Library" sponsors. On Thursday he attended the DB Veteran's Recognition Ceremony during which seven new veterans were recognized and four banners were retired and presented to the returning soldiers and/or families. Veterans from each branch of the service were recognized and patriotic music selections were offered by the South Point Middle School band under the direction of Susan Willmering. That Saturday the Diamond Bar Community Foundation held its Gala and honored the PUSD. Music was performed by the DBHS Orchestra. There was a wonderful dinner, silent auction and dancing after. He thanked students from DB-4YOUTH "In Action" who helped with the event. As previously mentioned, Council Member Gwen Norton Perry from Chino Hills was honored for her 21 years of service as Mayor and Council Member since 1991. He attended the Chaparral Middle School Tribute to Heroes and it was wonderful to see so many musicians involved in the orchestra program. Saturday was the leash -cutting ceremonies at the Bark Park at Pantera Park. Hundreds attended with their dogs and all seemed to enjoy either the small dog or large dog areas. This is the only off -leash park in the City which is open seven days a week from dawn to dusk and added that the small gap in the fence is being looked at for repair and the water station is located on the outside of the park. Last Saturday and Sunday Leo Club students from DBHS wrote dozens of thank you notes and letters to all of the City's Veterans and personally delivered them to the Long Beach VA Hospital on Saturday and to the Loma Linda VA Hospital on Sunday. There were 28 female Leo's that helped Children's Librarian Ms. Julie with the "Girls Only" party at the Library on Saturday. Today was the DB Senior's Thanksgiving luncheon during which 17 members who are 90 years or older were recognized. The oldest member is 100 years old. He thanked DBHS students for attending tonight's meeting from their Civics class. There was only one Public Hearing item on tonight's agenda which helped shorten the meeting. He thanked Paula Dryburgh for her positive comments and affirmed to Mr. and Mrs. Plunkett and Dr. Wallace that the City will stay on top of the problem that exists on Country View Drive in hopes of bringing the matter to a positive resolution. M/Chang reminded everyone they could follow her on Facebook, Twitter and Foursquare. She attended the Diamond Bar Community Foundation Gala honoring the PUSD. Foundation President Jody Roberto and the Board did an excellent job. The DBHS Orchestra's performance was phenomenal. So many people commented on how wonderful the orchestra was and were surprised to learn that the performers were high school students. Congressman Ed Royce also attended. She serves on Cal Poly Pomona's National Development Council Board and the most recent meeting was last weekend. The Council is comprised of a variety of leaders across the US. The Board focuses on Cyber Security, SANS Education and the Water Initiative with the goal of creating an inter- disciplinary degree program that is formulated at Cal Poly. This is an excellent area in which to explore that goal and she hopes it will move forward given the issues with water. She participated in the League of California Cities League Leader's Workshop in Sacramento to establish strategic goals for the State League which will be finalized focusing on local control. With regard to this NOVEMBER 20, 2012 PAGE 9 CITY COUNCIL year's accomplishments, residents have most likely heard about the drama playing out in other cities in terms of budget challenges and even some cities facing bankruptcy. DB has an excellent staff. Her involvement on a regional level has allowed her to look at other cities and she is proud to say and proud be a part of DB to work with her colleagues and this City's staff. She knows staff will stay on top of the Country View issue which is a very unfortunate circumstance. This year the City was able to open a new Civic Center, Washington Mini Park, make improvements to Silver Tip Park and Trail Improvements. The dog park was a phenomenal ribbon -cutting ceremony. She has never seen so many people waiting for three hours prior to the actual ceremony. She felt sad for those who had to wait in the rain and thanked all who participated. She was unable to take her dog to the opening ceremony but was able to do so the next day. She thanked staff, CSD/Rose and his staff as well as, Lieutenant Katz for his participation and PIM/Roa and PIC/Arellano for their support with bandanas, doggie bags, reusable handbags and name tags for the dogs. She and her colleagues appreciate staff members under the direction of the City Manager. She attended a Chamber of Commerce Government Affairs Committee meeting. The Chamber will be assisting her in developing a quarterly business forum which is intended to be launched in 2013 and address topics specific to businesses in DB. She reminded everyone that this Saturday is Small Business Saturday so please shop local businesses. She congratulated Sushi Koyo on 30 years of business in DB. She announced that she would adjourn tonight's meeting in memory of Michael Miyamoto of Colorado Springs, Colorado who recently passed away from Leukemia and was the 2012 DB Relay for Life speaker; and, in memory of Larry Van Nostran, a 37 -year Council Member, nine - time Mayor, and strong supporter of California Contract Cities Association and President of JPA from the City of Lakewood. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the Regular City Council Meeting at 7:40 p.m. in memory of Michael Miyamoto and Larry Von Nostran. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of LING -LING CHANG, MAYOR 2012. CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager Agenda # 6.2 Meeting Date: December 41h, 2012 AGENDA REPORT TITLE: Ratification of Check Register dated November 15, 2012 through November 28, 2012 totaling $ 357,193.73. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 357,193.73 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated November 15, 2012 through November 28, 2012 for $ 357,193.73 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: L Finance Director Attachments: Affidavit and Check Register— 11/15/12 through 11/28/12. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated November 15, 2012 through November 28, 2012 has been audited and is certified as accurate. 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December 4, 2012 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana er; TITLE: APPROVAL OF THE SECOND MENDMENT TO THE LICENSE AGREEMENT WITH LOS ANGELES SMSA PARTNERSHIP, DOING BUSINESS AS VERIZON WIRELESS TO EXPAND AN EXISTING WIRELESS COMMUNICATION SITE BY APPROXIMATELY 53.85 SQUARE FEET RECOMMENDATION: Approve. FINANCIAL IMPACT: The proposed amendment would increase current lease revenues to the City by $200 per month ($2,400 annually). This increase would be subject to annual CPI increases per the terms of the existing agreement. BACKGROUND/DISCUSSION: At the November 20, 2012 meeting, the City Council approved a Second Amendment to the License Agreement. This approved version was inadvertently presented to the Council in a draft form that did not contain the final language agreed upon by both parties. To ensure the City's record is correct, staff recommends the Council rescind the previously approved Second Amendment and adopt the correct version as attached. Please note that the fundamental terms of the amendment are unchanged, remaining as follows: • Verizon's existing Summitridge Park wireless communication site lease area will be expanded by approximately 53.85 square feet to accommodate a backup generator. • In exchange for the expanded area, Verizon will pay the City an additional $200 per month. • Verizon will be required to replace/repair any affected existing landscaping, will need to protect existing trees from damage, and repair or replace impacted irrigation systems and infrastructure. • The generator's enclosure shall be designed to match the existing split -faced block wall and the generator itself shall be fully screened from view. PREPARE Y: Rya clean, Assistant to the City Manager SECOND AMENDMENT TO WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT This Second Amendment to Wireless Communications Site License Agreement ("Second Amendment") is made this day of , 2012, by and between the City of Diamond Bar ("Licensor") and Los Angeles SMSA Limited Partnership, a California limited partnership d/b/a Verizon Wireless ("Licensee") with reference to the facts set forth in the Recitals below: RECITALS A. Licensor is the owner of that certain real property located at 1600 Grand Avenue, Diamond Bar, California ("Property"). B. Licensor and Licensee are parties to that certain Wireless Communications Site License Agreement dated October 31, 2006 (the "Initial License"), as amended by that certain First Amendment to Wireless Communications Site License Agreement dated April 15, 2008 (the "First Amendment" and, together with the Initial License, the "Original License"), pursuant to which Licensor granted Licensee the right to use certain premises located at the Property ("Premises") for the operation of a wireless telecommunications facility, as more particularly described in the Original License. For purposes of this Second Amendment, the Premises shall be referred to as the "Existing Premises." C. Licensee desires to construct and operate a generator system adjacent to its existing equipment, which requires expansion of the Existing Premises by approximately fifty- four (54) additional square feet (the "Additional Space"), together with such additional space as may be required for the installation of conduit and equipment, which shall be located within a non- exclusive utility easement to connect the Existing Premises with the Additional Space, as well as space on the Property and Landlord's building for Tenant's cables and related equipment (the "Connection Space"). The Additional Space and the Connection Space shall hereinafter be referred to collectively as the "Expansion Space," and any reference to the "Premises" on and after the Additional License Fee Commencement Date (as defined below) shall mean and collectively refer to the Existing Premises and the Expansion Space. D. Licensor and Licensee desire to amend the Original License to expand the Existing Premises by the Expansion Space to accommodate a generator system, establish new license fees in connection therewith, and memorialize landscaping, irrigation, and design conditions, and make certain other modifications to the License, all as set forth more fully below. AGREEMENT NOW THEREFORE, in consideration of the foregoing, Licensor and Licensee hereby agree to amend the Agreement as follows: Defined Terms. Any capitalized terms used in this Second Amendment that are not defined herein shall have the meanings given those terms in the Original License. Unless the context clearly indicates otherwise, all references to the "License" in the Original License and in this Second Amendment shall hereinafter be deemed to refer to the Original License, as amended hereby. #41919659 2 Grand One Generator 2. Exhibits. Licensor and Licensee agree that Exhibit "A-3", which represents the plans for the generator and landscaping and irrigation improvements and/or repairs (collectively, the "Improvements"), is hereby attached to this Second Amendment and made a part hereof. The parties acknowledge and agree that the attached Exhibit "A-3" is intended to supplement the site drawings attached to the Original License. 3. Licensor Consent. Subject to Licensee's compliance with the requirements set forth in this Second Amendment, Licensor hereby consents to the construction, installation, operation, maintenance, repair and/or replacement of the Improvements as depicted on the attached Exhibit "A-3". 4. Governmental Approvals. The parties acknowledge and agree that Licensee's ability to install the Improvements is contingent upon Licensee obtaining after the date of execution of this Second Amendment all of the certificates, permits and other approvals (collectively, the "Governmental Approvals") that may be required by any federal, state or local authorities as well as satisfactory building structural and soil analysis tests which will permit Licensee to install, operate, maintain, repair and replace the Improvements as set forth in this Second Amendment. Licensor shall cooperate with Licensee in its efforts to obtain such approvals and shall take no action that would adversely affect the status of the Property with respect to the installation of the Improvements. In the event that any of such applications for such Governmental Approvals should be finally rejected or any Governmental Approval issued to Licensee is cancelled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority or building structural and soil analysis tests are found to be unsatisfactory so that Licensee in its sole discretion will be unable to install, operate, maintain, repair and replace the Improvements or Licensee, in its sole discretion, determines that the Improvements are no longer compatible for its intended use, Licensee shall have the right to terminate this Second Amendment; however, the remainder of the Original License shall remain in full force and effect. Notice of Licensee's exercise of its right to terminate this Second Amendment shall be given to Licensor in accordance with Paragraph 6 below. Upon such termination, this Second Amendment shall be of no further force or effect, and the parties shall have no further obligations under this Second Amendment, including the payment of money, to each other. 5. Landscaping. Licensee shall repair or replace any existing landscaping, including grass, shrubs, trees, and other plants that is damaged or removed by Licensee in the course of construction or installation of the Improvements. Any damage to the existing irrigation system caused by Licensee in connection with Licensee's construction of the Improvements shall be repaired by Licensee at Licensee's sole cost. 6. Additional License Fee. In addition to Licensee's License Fee payment obligations for the Existing Premises, and in consideration for the Additional Space and for Licensor's consent to the construction, installation, operation, maintenance, repair and replacement of the Improvements, Licensee shall pay an additional License Fee in the amount of Two Hundred and No/100 Dollars ($200.00) per month (the "Additional License Fee"), commencing based upon the date Licensee commences construction of the Improvements (the "Additional License Fee Commencement Date"). In the event the date on which Licensee commences construction of the Improvements falls between the 1st and 15th of the month, the Additional License Fee Commencement Date shall be the 1 st of that month and if such date falls between the 16th and the last day of the month, then the Additional License Fee Commencement #41919659 3 Grand One Generator Date shall be on the 1 st day of the following month. Licensor and Licensee agree that they shall acknowledge in writing the Additional License Fee Commencement Date. In addition, Licensor and Licensee acknowledge and agree that the initial Additional License Fee payment(s) shall not actually be sent by Licensee until thirty (30) days after a written acknowledgement confirming the Additional License Fee Commencement Date. By way of illustration of the preceding sentence, if the Additional License Fee Commencement Date is January 1 and the written acknowledgement confirming the Additional License Fee Commencement Date is dated January 14, Licensee shall send to Licensor the Additional License Fee payments for January 1 and February 1 by February 13. The Additional License Fee shall be subject to the Limited CPI Adjustment terms established in Paragraph 5, Subsection (b) of the Initial License. 7. Notices. The parties' notice addresses shall be as follows: Licensor: City of Diamond Bar Licensee: Los Angeles SMSA Limited Partnership d/b/a Verizon Wireless 180 Washington Valley Road Bedminster, New Jersey 07921 Attention: Network Real Estate 8. Licensor Representation and Warranty. Licensor hereby represents and warrants to Licensee that it has the authority to enter into this Second Amendment. 9. Continued Effect. Except as specifically modified by this Second Amendment, all of the terms and conditions of the Original License shall remain in full force and effect. In the event of a conflict between any term or provision of the Original License and this Second Amendment, the terms and provisions of this Second Amendment shall control. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Second Amendment. [Signature page follows] 441919659 4 Grand One Generator IN WITNESS WHEREOF, Licensor and Licensee have caused this Second Amendment to be executed by each party's duly authorized representative effective as of the date first above written. Licensor: City of Diamond Bar BY: Name: James DeStefano Title: City Manager Date: Approved as to Form: Michael Jenkins, City Attorney Licensee: Los Angeles SMSA Limited Partnership, a California limited partnership d/b/a Verizon Wireless 941919659 5 Grand One Generator By: AirTouch Cellular, its General Partner Name: Walter L. Jones, Jr. Its: Area Vice President Network Date: Exhibit A-3 (See attached) #41919659 Grand One Generator Ling -Ling Chang Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Carol Herrera Council Member Steve Tye Council Member November 1, 2012 21810 Copley Drive • Diamond Bar, CA 91765.4178 Core Development Services Clo:_Yumi Kim 2749 Saturn Street Brea, CA 92821 (909) 839.7000 • Fax (909) 861-3117 www.DiainondBarCA.gov Verizon Wireless 15505 Sand Canyon Ave. Building D, tat Floor Irvine, CA 92618 Subject: Project Approval Plot Plan No. PL 2012-517 Project Location: Dear Ms. Kim: 1600 Grand Ave. Diamond Bar, CA 91765 Your proposed project has successfully completed the Plot Plan Review process and has been approved by the Planning Division subject to the attached conditions. Your next step is to submit for plan check to our Building and Safety Division to obtain building permits, if necessary. You may contact the Building and Safety Division at (909) 839-7020 or visit their counter Monday through Thursday, 7:30 a.m. to 5:30 p.m., and Friday 7:30 a.m. to 4:30 p.m. Should you have any questions regarding the process, or if I can be of any further assistance, please feel free to contact me at (909) 839-7033, Monday through Thursday - 7:30 am to 5:30 pm, and Friday - 7:30 am to 4:30 pm. Sincerely, Ccs'pino Contract Planner Attachment CC: Ryan McLean, Assistant to the City Manager M/Plot Plans/Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12-doc PLOT PLAN NO. PL 2012-517 Installation of Emergency Generator for Existing Wireless Telecommunications Facility 1600 Grand Avenue, Diamond Bar, CA 91765 CONDITIONS OF APPROVAL APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. This approval is for the installation of an emergency generator within additional lease area of 60 square feet, located at 1600 Grand Avenue, Diamond Bar, CA 91765 (APN 8713-030-901), as shown on plans on file with the Planning Division. 2. The approval of Plot Plan No. PL 2012-517 shall expire within one (1) year . from the date of approval if the use has not been exercised as defined in accordance to Diamond Bar Municipal Code Section 22.66.050(b)(1). 3. In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents, and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Plot Plan No. PL 2012-517 brought within the time period provided by Government Code Section 66499.37. In the event the City and/or its officers, agents and employees are made a party of any such action: a. Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. b. Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 4. The construction documents submitted for plan check and/or subsequent development shall be in substantial compliance with the architectural plans approved by the Planning Division on file with the Planning Division, and thereafter maintained in conformance with such approval. 5. Prior to building plan check submittal, plans shall be corrected to accurately reflect the City of Diamond Bar's numeric address as: 21810 (not 21825). 6. The applicant shall obtain a construction and demolition permit for recycling and waste reduction, if applicable. 7. All ground -mounted mechanical equipment (e.g., diesel generator, associated equipment, etc.), and utility services shall be screened from public view from abutting streets and rights--of-way. The method of screening CD:/Plot Plans/Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12.doc shall be architecturally compatible with other site development in terms of colors, materials, and architectural style. 8. The exterior finish of the new expanded area shall match existing colors, materials, and textures of the existing enclosure [Diamond Bar Municipal Code Section 22.42.130(h)(9)] which includes wrought iron fencing and retaining block walls. 9. The site shall be maintained in a condition free of trash, debris, refuse, and undesirable vegetation. All graffiti shall be removed within 72 hours. [Diamond Bar Municipal Code Section 22.42.130(i)(1)]. 10. Any disruption in hardscape or landscape surfaces shall be replaced with like and kind material as the previously existing condition. This shall include but not be limited to: repaving, replanting, or rebuilding any affected areas relevant to the project. 11. Landscape areas adjacent to the retaining walls shall not exceed a maximum 20 percent slope draining away from the walls. 12. Prior to issuance of building permits, a revised lease agreement with the City Manager's office shall be approved to reflect approved plans and all conditions attached hereto. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839- 7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Construction activities causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work shall be conducted Monday — Saturday between the hours of 7:00 a.m. and 7:00 p.m. 2. The project shall be protected by a construction fence to the satisfaction of the Building Official. All fencing shall be view obstructing with opaque surfaces. 3. All structures and property shall be maintained in a safe and clean manner during construction. The property shall be free of debris, trash, and weeds. 4. Slope setbacks consistent with California Building Code Figure 1805.3.1 and California Residential Code 8403.1.7. Foundations shall provide a minimum distance to daylight 5. The applicant shall contact Dig Alert and have underground utility locations marked by the utility companies prior to any excavation. Contact Dig Alert by dialing 811 or their website at www.digalert.org. M/Plot Plans/Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12Aoc 6. Specific details for support of generator equipment and footing shall be provided by a registered professional engineer for review and approval by the Building Division. All equipment shall be appropriately anchored to resist lateral loads as approved by Building and Safety. 7. An AQMD permit is required for the diesel generator prior to building permit. 8. A grading plan with changes to existing grades shall be provided for plan check. 9. Retaining walls require structural design including design for lateral loads and special inspections due to height of wall. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Any work within the public right-of-way will require a separate pen -nit from the Public Works Department. 2. A drainage and erosion control plan (2 sets) shall be submitted separately to the Public Works/Engineering Department with applicable review fee. Include the attached notes and Certification on the plan (Attached). APPLICANT SHALL CONTACT THE COMMUNITY SERVICES DEPARTMENT, (909) 839-7060, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Contact Anthony Jordan, Parks and Maintenance Superintendent, at (909) 839-7060 at least seven (7) working days prior to performing any work on turf areas so water can be turned off. 2. Any turf damage or ruts from the contractor's work must be repaired by the contractor. 3. Any damage to sprinkler heads, irrigation pipes or other irrigation components from the contractor's work on the turf area must be paid for by the contractor, but repairs will be performed by the City. 4. Missing artificial leaves on the monopole shall be replaced so that the number of leaves matches the quantity on the monopole when it was first installed. 5.. Existing landscaping and irrigation system on the slope, adjacent to the proposed equipment area, shall be protected in place or replaced/repaired by the contractor if damaged/destroyed. CD:/Plot Plans/Grand Ave, 1600 PL 2012-517/Approval Leiter 11-1-12.doc Stormwater Best Management Practice Certification For All Construction Activities M� Project Name - Project Location Building/GradingPermit Owner Name Contractor Name Owner Address Contractor Address Owner Phone Contractor Phone Owner FAX/Email Contractor FAX/Email Background: To meet the requirements of the Los Angeles County Municipal Stormwater Permit (NPDES no. CAS004001 Order No. 01482), minimum requirements for sediment control, erosion control and construction activities must be implemented on each project site. Instructions: The following conditions shall be either incorporated as Notes or attached to the approved construction/grading plans and represent the minimum standards of good housekeeping which most be implemented on all construction projects. Minimum Requirements to prevent Sediment and Pollutant transport from the site to streets, drainage facilities, receiving waters or adjacent properties by wind or runoff: • Sediment Control: o Eroded sediments Qenerated on the proiect site shall be retained on site using Best Management Practices (BMPs) and may not be transported from the site via sheet flow, swales, area drains, natural drainage course or wind. o Vehicle traffic may not track sediments and other materials from the site. The construction entrance roadways must be stabilized so as to inhibit sediments from being deposited into the public way. o Accidental depositions must be swept up immediately and may not be washed down by rain or by any other means. . o Catch Basins must be protected when working nearby. o Slopes/Hillside susceptible to erosion shall be controlled either by covering with gravel bags or planting and maintenance of vegetation. Construction Materials Control: Consh'uction-related materials, wastes, spills, or residues shall be retained at the project site. o Excess or waste concrete may not be washed into the public way or any drainage system. Provisions shall be made to retain concrete wastes on-site until they can be appropriately disposed of or recycled. Vacuum all concrete saw cutting. o Trash and construction -related solid wastes must be deposited into a covered receptacle to prevent contamination of rainwater and dispersal by wind, o Fuels, oils, solvents and other toxic materials must be stored in accordance with their listing and are not to contaminate the soil nor the surface waters. All approved toxic storage containers are to be protected from the weather. Spills must be cleaned up immediately and disposed of in a proper manner. Spills may not be washed into the drainage system. Leaking equipment must be repaired immediately. o Stockpiles' of earth and other construction -related materials must be protected from being transported from the site by wind or water and must be covered with tarps or plastic and held down with gravel bags. • Non Storm Water Runoff: Non -storm water runoff from equipment and vehicle washing and any other activity shall be contained at the project site. BMP Examples: Examples of erosion and sediment control BMPs for construction sites can be found at www cabtnphandbooks corn. Additional Requirements: Construction activity which disturbs one acre or greater soil will need to submit a Notice of Intent (NOI) to the Regional Water Quality Control Board found at littp:H/ y�w,.swreb.ca.gov/storiiiwtr/consti,Lictioii.ht1w (at Construction General Permit and Forms) and provide the City with a copy of the NOT and check. A local Storm Water Pollution Prevention Plan will need to be submitted to the City prior to grading permit approval. Instructional information can also be obtained from Public Works upon request. Certification: As the architect/engineer, contractor and project owner of record I certify that the selected BMPs must be installed, monitored, and maintained to ensure their effectiveness. I have read and understand the requirements Iisted above, necessary to control storm water pollution from sediments, erosion, and construction materials, and I certify that I will comply with these requirements. Architect/Engineer or Contractor of Record Name Title (if applicable) Architect/ Engineer or Contractor of Record Signature Date Legal Landowner Legal Landowner Signature Last Updated 1-8-2008 Drainagallotes: 1. Flow lines on concrete surface shall have a minimum 1% , slope and flovr lines on landscape surface shall be a minimum 2% slope. 2. Concrete and Landscape areas adjacent to the building shall be at a 2% min slope and max 20% slope draining away fromthebuilding. (See Detail) 3. Sheet flow on concrete aurfase.sheawzlege' G3s'>� " 1°/aBtt illoa landscape surface shall have a minimum slope of 2%. 4. The flow line shall be located at a minimum 3' fromthe, side of the building and 5', min. from the back of the building. 5. Draining onto adjacent prop city isnot permitted. FL _PAD ELEV. Additional Erosion Control Notes: 1. In case of emergency 0% MAX. 2. The inspector reserves the right to change/add to the approved erosion control plan as needed 3. Protect the nearest downstream street curb inlet with gravel bags and hardware/filter cloth 4. Grate type yard catchbasias must be encircled with gravel bags baving (1) one layer for each foot of width of catch basin. H� A z eus KOE NB51 f2t}DE � Fl1U91 (#UDE SECTION B -B B TYPICAL SECTIOCi - GRAVEL BAGS Agenda # 6 . 4 Meeting Date: December 4, 2012 CITY COUNCIL AGENDA REPORT C�RORM)R�T� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g IFCIFICATIONS TITLE: APPROVE PLANS AND AND AWARD CONSTRUCTION CONTRACT FOR THE 2012-2013 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT TO TSR CONSTRUCTION AND INSPECTION IN THE AMOUNT OF $123,280.00 AND AUTHORIZE A CONTINGENCY AMOUNT OF $9000.00 FOR PROJECT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $132,280.00. RECOMMENDATION: Approve plans and specifications and award the contract. FINANCIAL IMPACT: Fiscal Year 2012-2013 CIP Budget included an allocation of $165,965 of Community Development Block Grant (CDBG) funds for the Curb Ramp Installation Project within the vicinity of Pathfinder/Peaceful Hills neighborhood and the Gateway Corporate Center. To date, $33,360.00 has been encumbered for design and construction administration services of the project. BACKGROUND/DISCUSSION: The project includes the reconstruction of sixty-four (64) curb ramps and five (5) curb ramps to be upgraded with truncated domes only. As shown in the attached Exhibits "A" & "B", a total of sixty-nine (69) curb ramp locations are anticipated to be designed and constructed within the vicinity of Pathfinder/Peaceful Hills neighborhood and the Gateway Corporate Center. The majority of the 64 ramp locations are existing curb ramps previously installed but will have to be removed and replaced to meet current ADA guidelines while the remainder will be truncated domes upgrades. The project went out for bids on October 30, 2012 and bids were opened on November 19, 2012. The engineer's estimate for this project is $109,650.00. A total of twelve (12) bids were received for the project. The results of the bids were as follows: Company 1. TSR Construction and Inspection 2. Gentry Brothers, Inc. 3. DMC Engineering 4. CT & T, Inc. 5. CJ Concrete Construction, Inc. 6. Eagle Engineering Development, Inc. 7. Moras Equipment & Construction 8. GSCI 9. Kalbar, Inc. 10. JDC, Inc. 11. Martinez Concrete, Inc. 12. Unique Performance Bid Amount $ 128,400.00 $ 130,275.00 $ 135,344.00 $ 141,143.00 $ 142,975.00 $ 148,000.00 $ 154,045.00 $ 156,720.00 $ 163,700.00 $ 188,200.00 $ 194,390.00 $ 229,560.00 Key aspects of requirements placed upon the contractor include: • Completion of all work within thirty (30) calendar days • Liquidated damages of $500.00 per day for non-conformance • Compliance with Community Development Block Grant • Labor compliance with Davis -Bacon Act The contract bid amount from TSR Construction and Inspection was higher than the engineer's estimate; therefore, the following items were reviewed/discussed with the contractor and will be considered as part of the contract change order: 1. Two curb ramps from Bid Item No. 1 — ($3,480) 2. Sidewalk removal and reconstruction from Bid Item No. 7 — ($1,040) 3. Curb and gutter removal and reconstruction from Bid Item No. 8 — ($600) The initial contract amount of $128,400 was reduced by $5,120 (added bid items 1, 7 and 8) to a new contract amount of $123,280. The Public Works Department has checked the contractor license and bid bond of TSR Construction and Inspection with the Contractor State License Board and found them valid. A total of four (4) references were contacted and all of them gave excellent feedback on TSR Construction and Inspection. 2 The project schedule is tentatively set as follows: Award of Contract Start of Construction Completion of Construction :aV=I211N=IIII__YA Christian Malpica, Associate Engineer REVIEWED By• David . Li irector of Public Works December 4, 2012 Mid -January 2013 Mid -February 2013 DATE PREPARED: November 28, 2012 ATTACHMENTS: • Vicinity Map - Exhibit "A" • Area Location Map - Exhibit "B" • Contract Agreement EXHIBIT "A" 57 • sa Sp�`aGS PROJECT LOCATION AREA 2 G� CR4/y 0 �Q AVE sa my 57 Rp- � 4e2 0 oy m 0 PROJECT LOCATION NI DEX AREA 1 SHEET 1 PROJECT LOCATION MAP ORANGE CO. SHEET 2 AREA LOCATION MAP VICINITY MAP SHEET 3 DETAILED RAMP LOCATION NOT TO SCALE MAP SEAL PREPARED SY: SHEET CDBG 2012-2013 DMS RAMP INSTALLATION PROJECT 1 Ma 34M OF 11CINITY OF CONSULTANTS. INC. C I V I L E N G I N E E R S 3 SHEETS ,2311 IeA.a A JM3 O . Gm m 93610 P- 714 710-66f0 F. 714-7So-Bef2 PROJECT LOCATION AREA 2 PROJECT LOCATION AREA 1 ` � m EXHIBIT "B" AREA LOCATION MAP NOT TO SCALE CDBG 2012-2013 RAMP INSTALLATION PROJECT 'O' 111 " W- 13 VIgNIiY OF 3 PREPARED BY: DMS 1 71 SHEET OF 3 SHEETS AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between TSR Construction and Inspection hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR TSR Construction and Inspection and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the 2012-2013 Community Development Block Grant (CDBG) Curb Ramp Project (City Project# 27013, CDBG Project# 601481-12) in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the 2012-2013 Community Development Block Grant (CDBG) Curb Ramp Project (City Project# 27013, CDBG Project# 601481-12) in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated October 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated November 19, 2012 together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within thirty 30 calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the Self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Since this is a Federally assisted construction project, Davis -Bacon will be enforced. If Federal and State wage rates are applicable, then the higher of the two will prevail. The Federal Labor Standards Provisions (Form HUD -4010) and the Federal Wage Determination are attached and made part of this agreement, and compliance will be enforced. Notice is herebygiventhat in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indernnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. CONTRACTOR'S WARRANTY OF COMPLIANCE WITH COUNTY'S DEFAULTED PROPERTY TAX REDUCTION PROGRAM: A. The Contractor acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Contractor qualifies for an exemption or exclusion, the Contractor warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County's Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. B. Failure of the Contractor to maintain compliance with the requirements set forth in the "COUNTY'S DEFAULTED PROPERTY TAX REDUCTION PROGRAM" shall constitute default under this Contract. Without limiting the rights and remedies available to the City under any other provision of this Contract, failure of the Contractor to cure such default within 10 days of notice shall be grounds upon which the City may suspend or terminate this contract pursuant to the County's Defaulted Property Tax Reduction Program found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. 12. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 13. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project m Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 881123 Class A,B Date Date TSR Construction and Inspection 8264 Avenida Leon Rancho Cucamonga, CA 91730 0 TITLE CITY OF DIAMOND BAR, CALIFORNIA By: LING -LING CHANG, MAYOR ATTEST: By: TOMMYE CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 909 331-2249 Emergency Phone at which CONTRACTOR can be reached at any time Same Above APPROVED AS TO FORM: CITY ATTORNEY Date 7 Ling -Ling Chang Mayor Jack Tanaka Mayor Pro Tem Ron Everett Council Member Carol Herrera Council Member Steve Tye Council Member November 1, 2012 City of Diamond Bar 21810 Copley Drive • Diamond Bar, CA 91765.4178 Core Development Services C/o: Yumi Kim 2749 Saturn Street Brea, CA 92821 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov Verizon Wireless 15505 Sand Canyon Ave. Building D, 1st Floor Irvine, CA 92618 Subject: Project Approval Plot Plan No. PL 2012-517 Project Location Dear Ms. Kim: 1600 Grand Ave. Diamond Bar, CA 91765 Your proposed project has successfully completed the Plot Plan Review process and has been approved by the Planning Division subject to the attached conditions. Your next step is to submit for plan check to our Building and Safety Division to obtain building permits, if necessary. You may contact the Building and Safety Division at (909) 839-7020 or visit their counter Monday through Thursday, 7:30 a.m. to 5:30 p.m., and Friday 7:30 a.m. to 4:30 p.m. Should you have any questions regarding the process, or if I can be of any further assistance, please feel free to contact me at (909) 839-7033, Monday through Thursday - 7:30 am to 5:30 pm, and Friday - 7:30 am to 4:30 pm. Sincerely, Josu Espino Contract Planner Attachment CC: Ryan McLean, Assistant to the City Manager CD•JPlot Plans/Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12.doc PLOT PLAN NO. PL 2012-517 Installation of Emergency Generator for Existing Wireless Telecommunications Facility 1600 Grand Avenue, Diamond Bar, CA 91765 CONDITIONS OF APPROVAL APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. This approval is for the installation of an emergency generator within additional lease area of 60 square feet, located at 1600 Grand Avenue, Diamond Bar, CA 91765 (APN 8713-030-901), as shown on plans on file with the Planning Division. 2. The approval of Plot Plan No. PL 2012-517 shall expire within one (1) year . from the date of approval if the use has not been exercised as defined in accordance to Diamond Bar Municipal Code Section 22.66.050(b)(1). 3. In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents, and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Plot Plan No. PL 2012-517 brought within the time period provided by Government Code Section 66499.37. In the event the City and/or its officers, agents and employees are made a party of any such action: a. Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. b. Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 4. The construction documents submitted for plan check and/or subsequent development shall be in substantial compliance with the architectural plans approved by the Planning Division on file with the Planning Division, and thereafter maintained in conformance with such approval. 5. Prior to building plan check submittal, plans shall be corrected to accurately reflect the City of Diamond Bar's numeric address as: 21810 (not 21825). 6. The applicant shall obtain a construction and demolition permit for recycling and waste reduction, if applicable. 7. All ground -mounted mechanical equipment (e.g., diesel generator, associated equipment, etc.), and utility services shall be screened from public view from abutting streets and rights-of-way. The method of screening CD;IPM Plans/Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12.doc shall be architecturally compatible with other site development in terms of colors, materials, and architectural style. B. The exterior finish of the new expanded area shall match existing colors, materials, and textures of the existing enclosure [Diamond Bar Municipal Code Section 22,42.130(h)(9)] which includes wrought iron fencing and retaining block walls. 9. The site shall be maintained in a condition free of trash, debris, refuse, and undesirable vegetation. All graffiti shall be removed within 72 hours. [Diamond Bar Municipal Code Section 22.42.130(i)(1)]. 10. Any disruption in hardscape or landscape surfaces shall be replaced with like and kind material as the previously existing condition. This shall include but not be limited to: repaving, replanting, or rebuilding any affected areas relevant to the project. 11. Landscape areas adjacent to the retaining walls shall not exceed a maximum 20 percent slope draining away from the walls. 12. Prior to issuance of building permits, a revised lease agreement with the City Manager's office shall be approved to reflect approved plans and all conditions attached hereto. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839- 7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: Construction activities causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work shall be conducted Monday — Saturday between the hours of 7:00 a.m. and 7:00 p.m. 2. The project shall be protected by a construction fence to the satisfaction of the Building Official. All fencing shall be view obstructing with opaque surfaces. 3. All structures and property shall be maintained in a safe and clean manner during construction. The property shall be free of debris, trash, and weeds. 4. Slope setbacks consistent with California Building Code Figure 1805.3.1 and California Residential Code 8403.1.7. Foundations shall provide a minimum distance to daylight. 5. The applicant shall contact Dig Alert and have underground utility locations marked by the utility companies prior to any excavation. Contact Dig Alert by dialing 811 or their website at www.digalert.orct. CD:/Plot Plans/Grand Ave. 1600 PL 2012-517/Approval Letter I1-1-12.doc 6. Specific details for support of generator equipment and footing shall be provided by a registered professional engineer for review and approval by the Building Division. All equipment shall be appropriately anchored to resist lateral loads as approved by Building and Safety. 7. An AQMD permit is required for the diesel generator prior to building permit. 8. A grading plan with changes to existing grades shall be provided for plan check. 9. Retaining walls require structural design including design for lateral loads and special inspections due to height of wall. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Any work within the public right-of-way will require a separate permit from the Public Works Department. 2. A drainage and erosion control plan (2 sets) shall be submitted separately to the Public Works/Engineering Department with applicable review fee. Include the attached notes and Certification on the plan (Attached). APPLICANT SHALL CONTACT THE COMMUNITY SERVICES DEPARTMENT, (909) 839-7060, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Contact Anthony Jordan, Parks and Maintenance Superintendent, at (909) 839-7060 at least seven (7) working days prior to performing any work on turf areas so water can be turned off. 2. Any turf damage or ruts from the contractor's work must be repaired by the contractor. 3. Any damage to sprinkler heads, irrigation pipes or other irrigation components from the contractor's work on the turf area must be paid for by the contractor, but repairs will be performed by the City. 4. Missing artificial leaves on the monopole shall be replaced so that the number of leaves matches the quantity on the monopole when it was first installed. 5.. Existing landscaping and irrigation system on the slope, adjacent to the proposed equipment area, shall be protected in place or replaced/repaired by the contractor if damaged/destroyed. END OWPlot Plans[Grand Ave. 1600 PL 2012-517/Approval Letter 11-1-12.doc t Stormvvater Best Management Practice Certification For All Construction Activities Project Name Building/Grading Permit 9 Project Location Owner Name Contractor Name Owner Address Contractor Address Owner Phone Contractor Phone Owner FAX/Email Contractor FAX/Email Background: To meet the requirements of the Los Angeles County Municipal Stormwatcr Permit (NPDES no. CAS004001 Order No. 01-182), minimum requirements for sediment control, erosion control and construction activities must be implemented on each project site. Instructions: The following conditions shall be either incorporated as Notes or attached to the approved construction/grading plans and represent the minimum standards of good housekeeping which must be implemented on all construction projects. Minimum Requirements to prevent Sediment and Pollutant transport from the site to streets, drainage facilities, receiving waters or adjacent properties by wind or runoff: Sediment Control: o Eroded sediments venerated on the project site shall be retained on site using Best Management Practices (BMPs) and may not be transported from the site via sheet flow, swales, area drains, natural drainage course or wind. o Vehicle traffic may not track sediments and other materials from the site. The construction entrance roadways must be stabilized so as to inhibit sediments from being deposited into the pubfic way. o Accidental depositions must be swept up immediately and may not be washed down by rain or by any other means. . o Catch Basins must be protected when working nearby. o Slopes/Hillside susceptible to erosion shall be controlled either by covering with gravel bags or planting and maintenance of vegetation. Construction Materials Control: Construction -related materials, wastes, spills, or residues shall be retained at the project site. o Excess or waste concrete may not be washed into the public way or any drainage system. Provisions shall be made to retain concrete wastes on-site until they can be appropriately disposed of or recycled. Vacuum all concrete saw cutting. o Trash and construction -related solid wastes must be deposited into a covered receptacle to prevent contamination of rainwater and dispersal by wind. o Fuels ails solvents and other toxic materials must be stored in accordance with their listing and are not to contaminate the soil nor the surface waters. All approved toxic storage containers are to be protected from the weather. Spills must be cleaned up immediately and disposed of in a proper manner. Spills may not be washed into the drainage system. Leaking equipment must be repaired immediately. o Stockpiles of earth and other construction -related materials must be protected from being transported from the site by wind or water and must be covered with tarps or plastic and held down with gravel bags. Non Storm Water Runoff: Non -storm water runoff from equipment and vehicle washing and any other activity shall be contained at the project site. SMP Examples: Examples of erosion and sediment control BMPs for construction sites can be found at www.cabamhandbooks.com. Additional Requirements: Construction activity which disturbs one acre or greater soil will need to submit a Notice of Intent (NOI) to the Regional Water Quality Control Board 'found at http://NYAw.swreb,ca.gov/storiiiwtt,/coiistructioii.html (at Construction General Permit and Forms) and provide the City with a copy of the NOI and check. A local Storm Water Pollution Prevention Plan will need to be submitted to the City prior to grading permit approval. Instructional information can also be obtained from Public Works upon request- Certification: equest Certification: As the architect/engineer, contractor- and project owner of record I certify that the selected BMPs must be installed, monitored, and maintained to ensure their effectiveness. I have read and understand the requirements listed above, necessary to control storm water pollution from sediments, erosion, and construction materials, and I certify that I will comply with these requirements. Architect/Engineer or Contractor of Record Name (if applicable) Architect/ Engineer or Contractor of Record Legal Landowner N Legal Landowner Signature. Last Updated 1-8-2008 Title Drainaae Notes: L Flow lines on concrete surface shall have a minimum 1%q slope and flow lines on landscape surface shall be. a minimum 2% slope. 2. Concrete and Landscape areas adjacent to the building shall be at a 2% min slope and max 20% slope draining away from the building. (Sao Detail) 3. Sheet flow on concretesu lase�haaveaava a� stege 076' a ow-oa landscape surface shall have a minimum slope of 2%. 4. The flowline shall be located at a minimum 3' fromthe side of the building and 51, min. frem the back of the building. 5. Draining onto adjacent property is not permitted. IL P.AD ELEV. Additional Erosion Control Notes CA MAX. 1. In case of emergency call - at 2. The inspector reserves the right to changefadd to the approved erosion control plan as needed 3. Protect the nearest downstream street curb inlet with gravel bags and bardware/filter cloth. 4. Grate type yard catchbasins must be encircled with gmveI bags having (1) one layer for tach foot of width of catch basin. 8� A Z 6AG5 DE F FINISH MADE SECTION B—B B. • TYPICAL SECTION — GRAVEL BAGS CITY COUNCIL Agenda # 7 , Meeting Date: December 4, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: RESOLUTION NO. 2012 -XX APPROVIN THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION INCLUDING $205,301 IN FISCAL YEAR 2013-2014 FUNDS AND $92,543 FROM UNALLOCATED BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF $297,844 RECOMMENDATION: It is recommended that the City Council open the public hearing, receive testimony and adopt the Resolution. BUDGET IMPLICATION: Funding for the CDBG Program is received from the Federal Government. Approval of the 2013- 2014 CDBG budget will be incorporated into the Fiscal Year 2013-2014 City Budget. The CDBG Program does not impact the City's General Fund budget. BACKGROUND: By way of a Cooperative Agreement, the City of Diamond Bar is part of the Los Angeles County Community Development Commission's Community Development Block Grant (CDBG) Program. The CDBG Program was established through the Housing and Community Development Act of 1974. The primary goals of the CDBG program are to provide for the development of viable urban communities by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Eligible CDBG projects are those that meet one of the following national objectives for the program: Benefiting low and moderate income persons; • Addressing slums or blight; or • Meeting a particular urgent community development need. The projects must also meet one of the eligible activity categories which include acquisition of real property for an eligible use; acquisition, construction, and rehabilitation of public facilities; demolition and clearance of deteriorated buildings; community service for low and moderate income households; removal of barriers that restrict the mobility for elderly or disabled persons; or special economic development activities. Funds may be used for a variety of community development activities such as public services, ADA retrofit and improvements for parks, public works projects, and home improvement programs. The funds may only be used within low and moderate -income census tracts (of which the City has none) and/or to benefit low and moderate -income persons and/or presumed eligible persons (elderly or disabled). The Los Angeles County Community Development Commission (LACDC) has determined that the City of Diamond Bar's preliminary CDBG allocation for Fiscal Year 2013-2014 is $205,301. In addition to the annual allocation, the City will have $92,543 from the accumulated balance of unexpended CDBG funds to use for the FY 2013-2014 CDBG Program, for a combined total program budget of $297,844. LACDC anticipates notification of the final allocation by early 2013. In the event that the actual CDBG funding levels vary from the estimate, the City may adjust the proposed projects and budgets proportionately to the lower funding level. The City's approved projects and budget must be submitted to the Los Angeles County CDC by January 31, 2013. The City of Diamond Bar's projects and budget will ultimately become part of the Los Angeles County's CDBG program application to the U.S. Department of Housing and Urban Development (HUD). DISCUSSION: Prior to approval of the programs and budget, a public hearing is required to receive and consider citizen input on the proposed CDBG Program. The public hearing notice was posted in various locations in the City including Diamond Bar City Hall, Diamond Bar Library and Heritage Park. Additionally, the City sent a Request for Proposals to all interested organizations regarding the availability of CDBG funding. Based on the proposals submitted by non-profit agencies and City Departments, past history of applicants, and the availability of funds, funding recommendations have been developed. Prior to a project being funded, eligibility is determined and the sub -recipients must meet the Federal regulations/requirements. The City provides support to the projects that receive funding with technical assistance and monitoring to ensure compliance. The City is responsible for overseeing the operations of all the sub -recipient supported activities including compliance with all applicable Federal requirements and for monitoring the achievement of performance goals. At the beginning of the current FY 2012-2013 CDBG Program, the LACDC eliminated the percentage of funds authorized for CDBG general administration. In past years, the City was able to allocate CDBG funds for overall grant program administration. The cost of project administration and contract compliance services are now charged on a project -based model which allows the City to pay for costs associated with meeting the regulatory requirements on a per project basis. CDBG project administration is being implemented by City staff with assistance from the City's consultant — Diana Cho and Associates. As part of the application process, the City must describe the programs that are currently being implemented and how those programs are meeting the goals and objectives that have been established by the City. 2 CURRENT CDBG PROJECTS AND ALLOCATIONS FOR FY 2012 - 2013 ($373,555) YMCA Child Care and Day Camp Program ($18,539) - Provides pre-school child care, after-school child care and summer day camp for children from low and low/moderate-income families. CDBG funds are used to provide child care financial assistance for fifteen (15) children. Senior Programming ($18,539) - Provides senior activities including information and referral, physical mobility classes, seminars, arts and crafts, game days, senior excursions, and special events. General Insurance has been purchased for the senior groups utilizing the Heritage Park Community Center and Diamond Bar Center. Over 500 seniors participate in the various programs and activities offered by the City. Home Improvement Program (HIP) ($150,000) - Offers grants and/or deferred loans to eligible low and moderate -income homeowners for necessary home improvements as well as repairs to mitigate building and safety code deficiencies and/or violations, The Home Improvement Program (HIP) is administered by the City's consultant— SJC 3 Consulting, Inc. Currently, one (1) rehabilitation project is in construction and three (3) projects are in the bidding and pre -construction phases of the program. Curb Ramp Installation - Vicinity of Peaceful Hills Road and Gateway Corporate Center ($186,477) - Funding will provide for the construction of curb ramps at several intersections in the vicinity of Peaceful Hills Road and Gateway Corporate Center. Bid advertisement for project construction has been completed. The project is in the contract award phase. PROPOSED CDBG PROJECTS AND ALLOCATIONS FOR FY 2013-2014 - $205,301 in New FY 2013-2014 Funds and $92,543 in Prior Year's Unallocated/Reprogrammed Funds for a combined total of $297,844 Based upon Federal regulations, CDBG funds must be allocated and expended within three (3) years. In addition, cities are strongly encouraged by the LACDC to allocate all monies as soon as feasible. The recommendation for the distribution of CDBG funds is as follows: 2013-2014 Public Service - $30,794 (15% of $205,301 of New FY 2013 — 2014 Funding) The Public Service cap for Fiscal Year 2013-2014 is $30,794, or 15% of the FY 2013-2014 CDBG annual allocation. There are only two recipients for the Public Service monies which include the City's Senior Programming and the YMCA. For the FY 2013-2014 CDBG funding cycle, staff recommends that each receive 50% of the Public Service allocation. City Senior Program FY 12-13 Allocation $ 18,539 FY 13-14 Total Requested $ 61,880 FY 13-14 Funding Recommendation $ 15,397 As in prior years, the Senior Program proposes to combine and include several of the activities and supplies as requested by the Diamond Bar Senior Citizens Club, Diamond Bar Chinese Evergreen Senior Association, Sunshine Seniors Group, Diamond Age Senior Citizen Association, and Super Diamond Age such as: 3 • Diamond Bar Senior Citizens Club - $3,500 Funding is requested for liability insurance, printing and supplies for weekly meetings. • Chinese Evergreen Senior Association - $10,000 Funding is requested liability insurance, quarterly meetings and newsletters, class supplies, and English education program. • Sunshine Seniors Association - $10,000 Funding is requested for liability insurance and for events supporting seniors. • Diamond Age Senior Club - $5,500 Funding is requested for liability insurance and for senior club activities. • Super Diamond Age Senior Club - $10,000 Funding is requested for liability insurance and for senior club activities. The amount of funds requested for Senior Programming has typically exceeded the CDBG public service projects allocation. For FY 2013-2014, the additional funds required for the City's Senior Program will be paid through the Community Services budget as in prior years. The requested use of FY 2013-2014 CDBG funds is identified in the attached memo from the Community Services Recreation Superintendent and is summarized below: City Senior Program Senior Coordinator $20,480 Supplies $ 2,400 Senior Clubs $ 5,000 for Liability Insurance ($1,000 per club) $ 3,500 each for Program Support ($700 per club) Total Requested $31,380 Allocation by Community Services for Senior Programs It is recommended that $15,397 be allocated for Senior Programming. This amount will provide for a portion of the costs for the staff position, supplies, and $1,700 for each of the five (5) Senior Clubs. In addition, the proposed allocation includes funding for CDBG project administration. Diamond Bar YMCA Childcare and YMCA Day Camp FY 12-13 Allocation $18,539 FY 13-14 Request $25,000 FY 13-14 Recommendation $15,397 To provide after school childcare for fifteen (15) low and low/moderate-income children and to provide full day care for up to ten (10) low and low/moderate income children during the summer. The proposed allocation includes funding for CDBG project administration. Public Service Sub -total Request Recommended Public Service Allocation IL1C_T.»'1 $86,880 $30,794 The allocation for Public Works and Housing projects includes $174,507 from the FY 2013-2014 allocation and $92,543 in unallocated CDBG funds accumulated from project savings and deferred loan repayments. Staff recommends that the $267,050 be allocated for the Home Improvement Program, Sidewalk ADA Improvements, and Curb Ramp Installation at Star Dust and Longview South Mini -Parks. 4 Home Improvement Program FY 12-13 Allocation $150,000 FY 13-14 Request $150,000 FY 13-14 Recommendation $150,000 To provide for grants and/or deferred loans to eligible low and moderate -income homeowners for necessary home improvements as well as repairs to mitigate building and safety code deficiencies and/or violations. The proposed allocation includes program administration funds for the HIP consultant. Sidewalk ADA Improvement Project FY 12-13 Allocation $ -0- FY 13-14 Request $100,000 FY 13-14 Recommendation $ 57,050 To provide continuous ADA access where sidewalks have been uplifted. Curb ramps will also be installed to provide a continuous ADA accessible path of travel. The target area is bounded by Diamond Blvd., to the south, Grand Avenue to the west, Pathfinder Road/SR 57 to the east, and the Gateway Corporate Center to the north. The proposed allocation includes funding for CDBG project administration and contract compliance. ADA Handicap Ramps FY 12-13 Allocation $ -0- Bark Park FY 13-14 Request $ 60,000 FY 13-14 Recommendation $ 60,000 To provide for the construction of handicap ramps from the ADA walkway into the small and large dog parks . The proposed allocation includes funding for CDBG project administration and contract compliance. Public Works and Housing Sub -total Request $270,000 Recommended Public Works and Housing Allocation $267,050 TOTAL 2013 - 2014 CDBG FUNDS REQUESTED $356,880 TOTAL AVAILABLE /RECOMMENDED 297 844 The purpose of the public hearing is to solicit public testimony and receive presentations from the public service organizations requesting funds. It is an opportunity for the City Council to question the proposed public service organizations as well as City staff regarding the applications under consideration. Prepared and Revied by: David Doyle " Assistant City Manager Attachments: A - Resolution 2012 -XX B - Matrix of Projects / Recommended Funding Options C - CDBG Project Applications 5 ATTACHMENT B CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2013-14 PROGRAM YEAR City of Diamond Senior Bar—Community Services $18,539 $22,880 $15,397 Services Included in Diamond Bar Senior Community $3,500 Included in City Senior Club Services Services Dept. Request Allocation Included in Sunshine Senior Senior Community $10,000 Included in City Club Services Services Dept. Request Allocation Included in Evergreen Senior Senior Community $10,000 Included in City Club Services Services Dept. Request Allocation Included in Diamond Age Senior Community $5,500 Included in City Senior Club Services Services Dept. Request Allocation Included in Super Diamond Senior Community $10,000 Included in City Age Senior Club Services Services Dept. Request Allocation Diamond Bar/ Child Care $18,539 $25,000 $15,397 Walnut YMCA Day Camp Sub -total $37,078 $86,880 $30,794 ATTACHMENT B CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2013-14 PROGRAM YEAR City of Diamond Senior Bar—Community Services $18,539 $22,880 $15,397 Services Included in Diamond Bar Senior Community $3,500 Included in City Senior Club Services Services Dept. Request_ Allocation Included in Sunshine Senior Senior Community $10,000 Included in City Club Services Services Dept. Request Allocation Included in Evergreen Senior Senior Community $10,000 Included in City Club Services Services Dept. Request Allocation Included in Diamond Age Senior Community $5,500 Included in City Senior Club Services Services Dept. Request Allocation Included in Super Diamond Senior Community $10,000 Included in City Age Senior Club Services Services Dept. Request Allocation Diamond Bar/ Child Care $18,539 $25,000 $15,397 Walnut YMCA Day Camp Sub -total $37,078 $86,880 $30,794 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT 2013-14 PROGRAM YEAR 2 C1tY Cauncrl Reque�ied ` =. Cdy $teff ;Agency °, Sennce Prcvxlerl Allocatetl Funds RCouncil ecomme�dations ,.Public Works=. andHousmg ; 85°fo;- $474,507 Unallocated ;, � �alahce 24'54 City of Diamond Home Bar—Community Improvement $150,000 $150,000 $150,000 Development Program City of Diamond Curb Ramp Bar—Public Installation $186,477 $ -0- $ -0- Works City of Diamond Sidewalk ADA Bar—Public Improvement $ -0- $100,000 $57,050 Works Project FY 2013-2014 City of Diamond ADA Bar -Community Handicap $ -0- $60,000 $60,000 Services Ramps -Bark Park Sub -total $336,477 $270,000 $267,050 $97,844 2 RESOLUTION 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCLUDING $205,301 IN FISCAL YEAR 2013-2014 FUNDS AND $92,543 FROM UNALLOCATED BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF $297,844 WHEREAS, On August 22, 1974, the President of the United States signed into law the Housing and Community Development Act of 1974 (Act); and WHEREAS, the primary goals of Title 1 of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and WHEREAS, the City of Diamond Bar has received notification of the availability of $205,301 in Fiscal Year 2013-2043 Federal Community Development Block Grant (CDBG) funds to further the attainment of these goals during; and WHEREAS, the City has $92,543 in unallocated CDBG funds accumulated from project savings, prior year ADA project re -allocation, and deferred loan repayments; and WHEREAS, the combined total of $297,844 in CDBG funds is available to use for FY 2013-2014 projects; and WHEREAS, suggestions have been requested from residents, community organizations, and City Departments for the utilization of these funds; and WHEREAS, the City has published information regarding eligible activities under the Act and met with all interested groups and conducted a public hearing to solicit comments and suggestions from the community for the utilization of these funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The funding allocation for the 2013-2014 Program year shall be: PUBLIC SERVICE $ 30,794 Senior Programming $ 15,397 YMCA Childcare and Day Camp $ 15,397 PUBLIC WORKS AND HOUSING $267,050 Home Improvement Program $150,000 Sidewalk ADA Improvement Project $ 57,050 ADA Handicap Ramps — Bark Park $ 60,000 Section 2. That the City Manager is authorized and directed to submit the City's final Planning Summary for Fiscal Year 2013-2014 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's final allocation vary by more than twenty-five percent (25%) from the figures contained herein, the City Manager is authorized to allocate the additional funds to eligible activities. Section 3. That the City Manager is authorized to execute the contractual and related documents to be prepared by the County of Los Angeles that are required for the implementation of the projects/programs set forth herein. Section 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED, AND ADOPTED this 4th day of December, 2012. Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 4th day of December, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: 2 Tommye A. Cribbins, City Clerk City of Diamond Bar ATTACHMENT C MEMORANDUM �. To: Diana Cho, CDBG Consultant N V From: Christy Murphey, Recreation SuperintendentL', Cloris Vargas, Recreation Specialist CC; Bob Rose, Community Services Director Date: November 9, 2012 Re: CDBG Recommended Allocation for Senior Programs — 2013/14 Fiscal Year Community Services staff has reviewed the requests submitted for the allocation of CDBG funds for the 2013/14PY and recommends the following allocation: 1. City Senior Program: a. Progratn/Bingo Supplies $2,400 b, Senior Coordinator 120,480 $22,880 Note; Remainder of City Senior Programs costs will be submitted in the proposed 2013/14FYGenerat Fund budget for review and consideration. 2. Diamond Bar Senior Citizens Club: a. Liability Insurance $1,000 b. Program Support/Supplies 700 $1,700 3, Chinese Evergreen Senior Association; a. Liability Insurance $1,000 Note: CDBG funds for senior organizations are held by the City and paid as reimbursement after required documentation demonstrates CDBG eligibility of expenses. Grand Total Recommended Senior Allocation: $31,380 $1,700 4, Sunshine Seniors Group: a, Liability Insurance $1,000 b. Program Support/Supplies 00 $1,700 5. Diamond Age Senior Citizen Association: a, Liability Insurance $1,000 b. Program Support/Supplies 700 $1,700 6. Super Diamond Age r Et. Liability Insurance $1,000 b. Program Support/Supplies 00 $1,700 Note: CDBG funds for senior organizations are held by the City and paid as reimbursement after required documentation demonstrates CDBG eligibility of expenses. Grand Total Recommended Senior Allocation: $31,380 CITY OF DIAMOND BAR r REQUEST FOR PROPOSALS " 2013-14 PROGRAM YEAR Funding Is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval, This application must be completed, and supplemental information regarding the organization and proposed project may be ' attached. The minimum funding request Is $10,000 per project. : APPLICATION DEADLINE; November 9,2012-5:00 p.m. -r� APPLICATION SUMMARY Organization: City of Diamond Bar c. Project Name: Senior Programming Amount Requested: Location of Diamond Bar Center, 1600 Grand Ave., Diamond Bar, CA 91765 Project; Funds would be used to: Conduct educational and social programs to enrich the lives of local seniors. These would Include but not limited to; seminars, workshops, classes, special events and excursions. GENERAL INFORMATION Organization Address: 21810 Copley Drive City; Diamond Bar Telephone/Fax Number; 909.839.7060 E-mail Address: brose@dlamondbarca.gov Contact Person/Title: Bob Rose, Director of Community Services Officials authorized to represent organization and expend funds: Name: Title: Mayor Name: James DeStefano Title: City Manager Federal I.D Number/Non-Profit Status: 95.4210629 This application Is proposing a new existing X Project, (Check). Has the project received past funding from the City of Diamond YES Bar? If yes, please identify the year/amount and source of Funded annually, most recently funding: FY 2012/2013 GOALS AND OBJECTIVE OF PROJECT accomplished with the requested funds, Provide Senior programming for up to 385 persons per day, Develop and conduct a variety of recreational and informational classes, seminars, workshops, and events which meet the diverse needs of the seniors in Diamond Bar. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Meet the human services and recreational needs of a senior population with diverse cultural backgrounds. Age groups to be served are 55 and over. Identify and describe the geographic boundaries of the target area, (Attach a map if appropriate), Primary services area Is Diamond Bar, Neighboring communities are serviced as well. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 21,250 Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: 22,000 Presumed benefit, Describe the characteristics of client population in target area, Including age, sex, Income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate Income persons. The characteristics of client population in target area are seniors aged 55 and over, It is a mixed population by gender, however predominately female, The Income level Is presumed low to moderate and the ethnic background Is 42.8% Asian and Pacific Islander, 42% White,18,5% Hispanic, 4.8% Black and 6,8% other. Isyour organization familiar with the CDBG electronic client data requirements? yes Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for, Include all other sources of funding and the total budget of the organization, I hereby certify that If funds are granted to our organization they will be used to benefit low and low/moderate Income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: Date: CITY OF DIAMOND BAR �_ -- - -- ^Senior Rec. SpecialstlSeniorCiub Insurance/Conferences { Budget Discussion FY 13-14 PROJECTED GENERAL FUND EXPENDITURES $ 2,155.00 PROJECTED REVENUE $ PROJECTED PROGRAM COST $ 66,380.00 PROJECTED PROGRAM COST DIFFERENCE PERSONNEL SERVICES- CDBG $ 46,725.00 Salary 125.5215.40010 $46,725.00 PROFESSIONAL SERVICES - CDBG $ 6,500.00 5 Clubs Liability Insurance 125.5215.44000 $ 4,000.00 5 Clubs Program Support 125.5215.41200 $ 2,500.00 TRAVEL- CONFERENCES (42330) $ 1,266.00 CPRS Conference $ 680.00 California Association of Senior Service $ 575.00 Centers PRINTING (42110) $ 000.00 Senior Directory $ 450.00 Senior Newsletter $ 450.00 Objective: The objective for conferences are for me to maintain and further my educatlon as It pertains to my position within the city. Also to remain current with changing guidelines and statistics to the to further enhance my work. CITY OF DIAMOND BAR _ � _- �-Senior Bingo Friday w7Refresti Budget Discussion FY 13.14 PROJECTED GENERAL FUND EXPENDITURES 13,500 00 CDBG REQUEST $2,000,00 PROJECTED REVENUE $ PROJECTED PROGRAM COST DIFFERENCE SUPPLIES - Operating Supplies (41200) $5,500.00 Bingo supplies- cards (125.5215.41200 $2,000.00 Refreshments (001.5350.41200) $3,500,00 Objective: To provide bingo card, supplies and snacks for the senior Bingo playing community at the Diamond Bar Center 0 0 CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT .IE REQUEST FOR PROPOSALS fts�., 2013-2014 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental Information regarding the organization and proposed project may be attached, The minimum funding request is $10,000 per project, APPLICATION DEADLINE: November 9, 2012 4:00 n,m, APPLICATION SUMMARY Organization: . JW&C?W o '� lJ f 1IG�(Co �' 6T jyZ�> i fLF e,u lz Project Name: f�Ll ( j jy {� j I Amount Requested: 4) 3, 600 G Location of ecu Proj !� i �cXdtG� l llJ ) ilo G'G (._`—F2 A_al r, .i.src.,-. a-'I.A. x.e r, tirn t��dJ nA c1 i'1 /i Funds would be used to: GENERAL INFORMATION Organization Address: AVG7 City: QtA4A2,0 L? 1^k Telephone/Fax Number: rd.{(� / E-mail Address: Dpyt j, QC I i�1rW— ,rX 19P t_ l YA t -t C xC 6 � L LOWI/�O Contact Person/Title: A t.10� Officials authorized to represent organization and expend funds: Name: ARAB A'kDe> F2.1<INTE(� RkJ)0 Tltle: 2-au_elIN7/141 Name: i GOALS AND OBJECTIVE OYPROJECT Provide a detailed description of the proposed project byiescribing precisely what Is to be accomplished with the requested funds, (1�16 1.t!2,4vNGu-:- T1�7)iR [J[AAAe,,)ND G�rfzcN� �r,I,et , pr�tWTtMCA g;'F c_t-'te"AAGA/mFQG IP v, Ct--LA w �, t� t 2 GH A - - t -e CSL - tis `i2vR 't-R5l tG(FL4G-:Nf :FeQ Mt✓'t-TINCS-N'aro7 . Describe the specific purpose of the project; Identify the problems the project Is intended to solve, and the age group of those to be served, T,6'7 CF, K'J)0 VV VC' id" R T Irk /V eT'Z� z m E ,lei I � /tit ! 0 t P is A4 ' 'n '4- q o'o V '/ 14l �p ✓a j n�lt� 1?� � E2 6 LV ht � �� Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate), P (:�- t -,'T T R t~ 10 t. -M C N(D A- IQ U- A h2�J0 /k L• �?CJCC�N ��l`j5 2C2��clR(t:)tC� V'I e,Ic- ITl(-:-s, PROJECT CLIENT PROFILE Diamond Bar clients assisted In previous year: Diamond Bar clients assisted which meet the fow/moderate Income requirements: Diamond Bar clients expected to be assisted In new project year; 6 8'r) Describe the characteristics of client population In target area, including age, sex, Income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting IoW/moderate Income persons. Is your organlzatlon familiar with the CDBG electronic client data requfrements? y C Is your organization familiar with the CDBG reporting requirements? Y & 6 FINANCIAL INFORMATION Please attach a proposed budget of the project, Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that If funds are granted to our organization they will be used to benefit low and low/moderate Income residents of the City of Diamond par, We understand that the formal agreement with the City will define other reporting provisions and federally required assurance Signature; f} f2�,S,�( �j p <' �;� l lel`(-� �(v�-•iJ�"� Title; IZ 5 L,I~yL- L7 j%RN Date. CITY OF DIAMOND BAR ________--COMMUNITY- DEVELOPMENT -BLOCK -GRANT- REQUEST FOR PROPOSALS "." 2013-2014 PROGRAM YEAR Funding Is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval, This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project, APPLICATION DEADLINE: November 9, 2012 4:00 n.m. APPLICATION SUMMARY 2 _ t Organization: # ;M a to $(W Eyevayee,ry J21t,Oy Clwh Project Name: �yeY�vee iti (I a {� Amount Requested: ((�, (Xk • °0 Location of Project: (600 6rraod %tdQ, j7 Gno Ol J,ay, eA �(76S GENERAL INFORMATION Organization Address: 2-07f ' /,vanek MR Clty: _ d1"i9 e1( Pair, ej gl70t qoq-X61-3G99FAX AeyegreevLQ IHal,eo,vt Telephone/Fax Number: � � q _ � /, 0 „. 1 pq p E•mall Address: - Contact Person/Title: eCv e -r _]6gjee,� ky o t Officials authorized to represent organization and expend funds: Name, Shl' k,, GJuk — fl ­6a S- Title: PYeS i 6 Z t Name: Title: JeCVa4-6V . Federal l.DNumber/Non-Profit Status: 77—p97'7 -2'7U 99 This application is proposing a new Iexisting ✓ Project. (Check). Has the project received past funding from the City of Diamond Bar? ye 5 If yes, please identify the year/amount and source of funding: COALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what Is to be accomplished with the requested funds, '�%5Nyan 4e- ,Quar-tedl 0,105124'fe I,- 6?UA rfe Vy tN e0""t, Class�5 S"�}I� ifolal hti5 16O(sseO, ��jl,`sl� Uo(uraf,`vv�Yro�rgw� Describe the specific purpose of the project, Identify the problems the project Is Intended to solve, and the age group of those to be served. t-Ack r4i- Pk.,k L-ver�/¢C vi.SZnlov�lw''i (�w1'�`r'N.PS A0(VA0c2.i�'f5 00 _F11vou�l+&aAr(eYIq Ytcw$fef-f aY, 01t5Qs W(44 yf /6) h'16e k, ,Soc,'J Once C % ne5 e TAfta+v01 e1CUe %ave Se.evt Ora Vc,, (qaraen(ab , ( IMAli I Of Senior [Ne.5 C4nIII ,{CA fPr'Ike (C-Fter AMA Wypler, W' -tit -1'l.e help Of -PI367 OP, Will (; oil kE 10 Fyov 1, ale oP1or'funr O 00Y jeui 0Y5 "r° !¢aryl Ane( See lm,pYovemer-f5 i&wr 5emloyS Inks, Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). 'Pv'amonol 3Ar C`d'�, e.k,�to 14l'iIS, �OWIA.nP� l'�e,'��f5 w�/„e, / PONOM Covkap 0v k wpsi cov na-, PROJECT CLIENT PROFILE Diamond Bar clients assisted In previous year: j o 0 Diamond Bar clients assisted which meet the low/moderate income requirements, SZJ Diamond Bar clients expected to be assisted In new project year: Sro Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate Income persons, A6141” "HA Amtvk'eam, Ai e 9AZ Sv dmpD over, A.0 "I""" /evd Is your organization familiar with the CDBG electronic client data requirements? ho Is your organization familiar with the CDBG reporting requirements? e5 FINANCIAL INFORMATION Please attach a proposed budget of the project, Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar, We understand that the formal agreement with the City will define other reporting provisions and federally required assurances, Signature, KA� ,-. __ (u�dt Title:�¢CV'e-ram Date: CITY OF DIAMOND BAR INITY DEV-ELOPMENT.BLO.CI<-G REQUEST FOR PROPOSALS 2013-2014 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval, This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project, APPLICATION DEADLINE: November 9.2012 4:00 mm. APPLICATION SUMMARY Organization: Sunshine Seniors Association Project Name: Seniors Support/Assist Amount Requested: $10,000 Location of Project: Diamond Bar Center, 1600 Grand Ave„ Diamond Bar, CA91765 Funds would be used to; Serving seniors activities including but not limited to excursions, Insurance, rental of hall, senior activities related costs such as food and entertainment, etc. GENERAL INFORMATION Organization Address: 1142 S, Diamond Bar Blvd., #457 City: Telephone/Fax Number: 909-816-1424 Diamond Bar, CA 91765 E-mail Address; jackshah@verizon.net Contact Person/Title: Jagdish (AKA: lack) Shah, Chairman and Trustee Officials authorized to represent organization and expend funds: Name: See contact person's name above Title: Name; Title: Federal LD Number/Non-Profit Status: 95-4652089 This application Is proposing a new X existing X Project. (Check), Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. 1. Organization needs Liability Insurance every year. We will pay the premium. 2, Provide funding for events (such as entertainment, excursions, yoga and meditation classes, jazz exercise, lectures from various experts on health and wellness, etc.) supporting seniors Describe the specific purpose of the project; Identify the problems the project is intended to solve, and the age group of those to be served, The purpose of the organization Is to support and assist seniors in their twilight years, We Intend to help them find support in regard to health and wellbeing, providing entertainment and excursion to cheer up and meet like aged and like-minded seniors. Age group is targeted is seniors, 50+ years old, Identify and describe the geographic boundaries of the target area, (Attach a map if appropriate). The target area is mainly City of Diamond Bar and surrounding communities, PROJECT CLIENT PROFILE Diamond Bar clients assisted In previous year: Seniors residing within the City of Diamond Bar and surrounding communities Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted In new project year: Seniors Seniors Describe the characteristics of client population In target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Client Population: Seniors— Male and Female; Age Gr.: 50+; Income Level: Most of them are either on Medlcald/SSI and some (few) are on Medicare; Mostly they are of Country of India origin Yes Is your organization familiar with the CDBG electronic client data requirements? Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project, Include all items that CDBG funds are being requested to be used for, include all other sources of funding and the total budget of the organization. I hereby certify that If funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances, Signature: lagdish Shah Title: Chairman and Trustee Date: Oct. 23,2012 CITY OF DIAMOND BAR COMMUNI-T-Y-DE-VELOP_MENT-_BLOCK GRANT____ _ _-_______ REQUEST FOR PROPOSALS 2013.2014 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE; November9. 2012 4:00p.m, APPLICATION SUMMARY Organization: Diamond Age Senior Club Project Name: Birthday Celebration Amount Requested: Location of Project: Heritage Park of Diamond Bar 5500 Funds would be used to: Provide Insurance and Club Activities such as Quarterly Birthday Celebration GENERAL INFORMATION Organization Address: 2707 E, Valley Blvd. ##311 City: West Covina Telephone/Fax Number: 909.861.8678 E-mail Address; Welma48@yahoo.com (C)909-510-3883 Contact Person/Title: Corinna Wei— Public Relation Officer Officials authorized to represent organization and expend funds: Name: Corinna Wel Title: President 2012 Name; Ren Lee Title: Vice President 2012 Federal 1.13 Number/Non-Profit Status: E IN 35-2431628 / 501 (C) 3 This application is proposing a new existing V Project. (Check). Has the project received past funding from the City of Diamond Bar? Yes If yes, please identify the year/amount and source of funding: Insurance Reimbursement 2012/$1199.83, Party Food/ 602.93 GOALS ANI) OBJECTIVE OP PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds, To Provide quarterly birthday celebration for the seniors of the club To Provide entertainment, food, and birthday gifts for the seniors, To Provide education and activities — line dance class, social dance class, tai -chi dance class, tai -chi class, chorus class, karaoke class, ping-pong class,.etc, Describe the specific purpose of the project; Identify the problems the project is intended to solve, and the age group of those to be served. The purpose of the project is to provide quality and joyful time for the elders, to warm thch hearts with the birthday greetings, activities aside from their family members, or those who do not have their younger generation with them to have a memorable and joyful time and this is the way to keep senior good health. The age group is from 60 to 90 identify and describe the geographic boundaries of the target area. (Attach a map if appropriate), City of Diamond Bar and the Vicinity PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: 230 Diamond Bar clients assisted which meet the low/moderate income requirements: Seniors Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, Income level, and ethnic background, Relate how the project will meet the federal requirements of benefiting low/moderate Income persons. Is your organization familiar with the CDBG electronic client data requirements? No Is your organization familiar with the CDBG reporting requirements? FINANCIAL INFORMATION No Please attach a proposed budget of the project. Include all Items that CDBG funds are being requested to be used for, include all other sources of funding and the total budget of the organization, I hereby certify that If funds are granted to our organization they will be used to benefit low and low/moderate Income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Corinna Wei Title: Public Relation Officer / President 2012 Date: Oct. 25, 2012 hp ..,v.m,b,qr/NonOrofjt Siat6s: �,Non-Prpflt Orgar)17 ... .. ..... IiCatlQn s (9poSjn Project (Che,ck). lac?.; Yes 44 pled prplect bydescr(bjng pYe cisely what. is to ke seniors who attend SUper.Piamond Age:5enipr Club actiyitles. rgphic bounda Valgilt,`Chippf members are Chinese Americans iirements7 No JA_ [)( Iii _ � 1 COMMUNITY DEVELOPMENT BLOM GRANT;; REQUEST FOR PROPOSALS 2012-2013 Program Year Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000. APPLICATION DEADLINE: November 9, 2012 4:00p.m, APPLICATION SUMMARY Organization: Diamond Bar/Walnut YMCA Project Name: YA1CAChild Carc(Agesz-») A-> Requested: $25,000 Location of Project: 22600 Sunset Crossing Road, Diamond Bar, CA 91765 Funds would be used to: Provide stun eau subsidized child care for bovs and girls ages 3- 12 vears from family, GENERAL INFORMATION Organization Address: 22600 Sunset Crossing Road City Diamond Bar Telephone/Fax Number: 909/860-9622 909/860-3957 E-mail Jane c9r pomonaymca ore Contact Person/Title: Jane Taylor. CEO or Max Chavez Finance Manager Officials authorized to represent organization and expend funds: Name: Jane Taylor Title: CEO Name: Max Chavez Title: Finance Manager Federal I. D. Number/Non-Profit Status: 95-1641976 This application is proposing a new existing X project (check). Has the project received past funding from the City of Diamond Bar? Yes 1: ?S If yes, please identify the year/amount and source of the funding: 1992-3 -$34,000; 1993-94- $26,000; 1997-98 - $28,000; 1998-99 - $15,000; 1999-2000 - $15,000; 2000-01 - $15,000; 2001-02 - $$20,000; 2002-03 - $27,500; 2003-04 - $27, 500; 2004-05 - $18,375; 2005-6 $26,375; 2006-7 — 22,367; 2007-2008 22,357; 2008-2009 — 22,228; 2009-2010 - $21,702; 2010-2011 $21,662; 2011-12,23,566; 2012-13 16,50 Summer Day Camp: 1992-3 -$$1,574; 1993-94- $11,500; 1997-98 - $13,000; 1998-99 - $6,500; 1999- 2000 - $15,000; 2000-01 - $6,500; 2001-02 - $11,500; 2002-03 - $14,000; 2003-04 - $14,000; 2004-05 - $12,500;2005-6 $10,000;2006-7-5,000. Provide a detailed description of the proposed project by describing precisely what is to be accomplished "with -the requested funds.-- The unds.— The Diamond Bar/Walnut YMCA provides families with a safe place and quality care for children of working and single parents. The requested funds will be used to subsidize day camp fees for moderate and low-income families in Diamond Bar. Each family is required to show proof of income and residence and pay a small part of the Day Camp fee, with the larger balance paid through CDBG funds. Having families participate in a small way in payment of their children's Day Camp fees has proven to help families feel more vested in the YMCA and in their children's care while they are working, resulting in a greater sense of pride and responsibility. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Over 200 families throughout the local community enroll their children in YMCA Day Camp Programs, which provide programs for boys and girls ages 4 and entering Kindergarten through age 13. Day Camp offers great alternatives to children being left at home unsupervised or getting involved in unwholesome activities while parents are working. YMCA Day Camp Programs incorporate the "CORE" values of Honesty, Caring, Respect and Responsibility", offer participants a wide variety of activities, field trips, and esteem building experiences in a safe environment with lots of other potentials friends – all supervised by caring YMCA – trained staff. We encourage participants to grow as a family unit and individuals to participate in values education, physical fitness and community service they may not otherwise receive. The requested funds allow families from low or moderate income to participate in Day Camp. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Citywide in the City of Diamond Bar, GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. YMCA Child Care- Afterschool Enrichment ( Kindergarten - 7"' grade) The YMCA offers an education enhancement program which is designed to serve children from kindergarten through fifth grade. It provides youth with structured afterschool opportunities to do homework, engage in group discussions, participate in sports, and attend cultural events. Although so many after school child care programs elsewhere have had difficulty holding the attention of boys and girls beyond the fourth grade, the YMCA keeps the older children involved by offering activities which target their interest and are age-appropriate. Monday through Friday the children are picked up after school by the YMCA staff and transported to one of four nearby locations, where they are given a light snack. From 3:00 to 4:00 P.M., the children do their homework under the guidance of the YMCA staff. Group and one -on- one tutoring is provided for children having trouble with assignments. Serious difficulties with school work are reported to the parent(s). The YMCA staff works closely with the child's teacher and parents when providing any additional help. At 4:00 the children participate in 2 45 minutes enrichment activities. As with any YMCA program, the YMCA School Age Curriculum is centered around the YMCA mission and program objectives. The YMCA mission is to put Christian principles into practice through programs that build a healthy spirit, mind, and body for all. Y programs, such as school age child care, are the tools YMCAs use to help participants experience the YMCA mission. In school-age programs, mission activities look like this: Spirit refers to self-esteem and willingness to help others and the activities that develop these qualities. It also includes a sense of fun and a climate of positive energy. YMCA activities includes building strong inter -personal relationship skills, conflict resolution skills, and opportunities for success regardless of ability. Mind refers to learning and to activities that promote learning. YMCA activities — ­--include-and-encourage problems,- using school -gathered knowledge, and having high-expectntions -" "- each time an activity is undertaken. Body refers to health and wellness and the activities that promote these qualities. YMCA activities include and encourage physical fitness and active games. The components of the school-age curriculum are character development, health and fitness, homework support, literacy, technology, social competence, and conflict resolution. Character development - In today's challenging and complex world, children need reinforcement of positive values even when they are away from home. YMCA school-age child care programs take character development seriously by incorporating the values of caring, honesty, respect, and responsibility into play, learning, and social activities. Through consistent teaching, modeling, reinforcement, and practice, staff help children demonstrate and accept positive values. Health, Wellness and Fitness - Building strong bodies is a part of the YMCA's history. Strong bodies live longer. Strong bodies are healthy and have organs that work better. YMCA school-age staff work closely with fitness staff to help design a program where children fully participate in health, wellness, and physical activities. This discipline is a powerful character building tool that builds an ethic of hard work and goal setting. Young bodies develop better when good health habits and physical activity are a regular part of daily life. Homework Support- In YMCA homework centers, the program staff provides a time, place and support to help children complete homework. A strong program also provides resource -rich environments, introduces activities that build on what children learn in the school day, and if needed, may even provide tutoring and other support services. Literacy - a core component in the YMCA afterschool learning is just one way the YMCAs can help support a child's success in school without extending the school days with academic activities. Literacy includes reading, writing, speaking, gathering information, using information, thinking critically, understanding others, and expressing oneself. Social Competence and Conflict Resolution - Afterschool programs are a place where children feel safe, understood, respected and secure. When these basic requirements for healthy living and socializing are missing in a person's life, learning rarely takes place. Social competence and conflict resolution curriculum activities, when used regularly, helps make Y MCA programs emotionally and socially comfortable places to be. In school-age programs, staff help educate children in understanding natural and logical consequences and encourage them to accept responsibility for their behaviors. They guide activities, giving children strategies for dealing with conflict when it comes their way, and help them develop socially acceptable ways of interacting with one another. The requested CDBG funding would help pay Child Care fees to enable children from low -moderate income families to enjoy the benefits of a safe, quality, affordable and fun place to be during their parent's working hours. Activities are planned and supervised, by caring YMCA trained staff. Program hours are from 6:30 AM — 6:30 PM Monday —Friday. CDBG funding will go directly to program fees. Each family receiving assistance is required to complete a financial assistance application with all necessary documentation (including proof of residence in the City of Diamond Bar) and is required to pay partial fees, contributing to a sense of pride and responsibility in providing care for their children. PRESCHOOL The YMCA offers a wonderful place where your child can learn and grow in a safe and nurturing environment. The programs are operated on an experiential learning philosophy - children learn by doing. The theme -based curriculum includes skill building for kindergarten readiness through a literacy -based circle time, arts, dramatic play, math concepts, building blocks, games, and physical play. The children learn positive social skills through a program and staff that teaches and demonstrates the values of honesty, responsibility, caring and respect. Our preschool programs encourage family involvement through special events, newsletters, parent advisory committees and volunteers in the classrooms. The goal of the YMCA Preschool is to give children a balanced experience that develops social emotional and intellectual skills. Ages 2-5 aV' amp What makes YMCA Day Camping different? 4 Words: honesty, respect, caring and responsibility. Every camper will be involved every day in character development activities appropriate to his/her age. At a time when our society shows great concern for the modem family and the development of values and character in our children, YMCA day camping stands, as it has for more than 100 years, as a place to address these issues. Your child can learn to play sports or do arts and crafts anywhere, but at YMCA Day Camp, in addition to teaching skills, we work with children to clarify values which will last a lifetime. 91►L0N1rVa lky,IG Want something for your children to do this summer? Register now in Kinder Camp where they will enjoy exciting, fun adventure. Each week there will be special topics to explore using cooking, music, science, crafts and your child's own imagination. Kinder Camp is ideal for developing new friendships, discovering and strengthening physical capabilities, exploring nature and the environment, and learning cooperation and teamwork FUN CAMP This is the traditionally terrific "Y" day camp that so many kids in our community know and love. A full day program for children completing the I" through 4`s grade. We place emphasis on safety and fun as our trained staff leads your child through a balance of activities. Our activities will include arts and crafts, music, aerobics, racquetball, swimming, games, and many other fun activities. TEEN CAMP These more advanced campers will enhance leadership and social skills as they plan and organize their own activities in a supervised day camp environment. Explorers offer boys and girls who have completed the 5"' through 7`h grades fun through trips, Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. It has been widely documented that families and society have changed radically. The high divorce rate(over 50%), and the rise in the number of single household incomes, have resulted in a higher percentage of mothers entering the work force than any previous time in the nation's history. For a majority of working mothers, their absence from home is an economic necessity. For the poor, all problems are exacerbated and finding afterschool programs is no exception. Unable to afford quality care at all, parents living at the poverty level frequently leave their children in settings that range from inadequate to harmful. Raising a child is extremely difficult for a parent with a job outside of the home. It is more difficult yet for a parent with more than one child or a limited income. For parents, the child care issue does not go away when a child reaches school age. If anything, it intensifies. Sixty-nine percent of children have working parents. Options available today, for working families with infants, toddlers, and preschoolers, far exceed the choices available to school age children. The workday schedules and school hours almost never coincide. Where do children go when the bell rings at 2:15 and their parents will not be home for another three hours? Research suggests that the premature responsibilities of taking care of themselves may be too much for some children. For some children, taking care of themselves may mean: I. Vulnerability to peer pressure, bad choices due to a lack of appropriate adult supervision. II. Responsibility of caring for younger siblings. III. Experimentation with drugs, alcohol and sex. Nationally, the highest rates of juvenile crime occur between the hours of 4:00 and 7:00 P.M. These facts demonstrate that the hours after school are critical ones for children. In addition, a recent report shows that juveniles are twice as likely to be victims of violent crime in the hours between 3:00 - 4:00 P.M. on school days as at any other time. (Juvenile Offenders & 99 National Report.) The workplace is influenced by the problem of latchkey children. After school lets out at 3:00 three o'clock syndrome, productivity of workers drops after school lets out. The dramatic changes in family life, coupled with the stresses of day-to-day survival in a fast paced society, makes the YMCA's School Age Child Care Program - emphasizing, body, mind and spirit - more important than ever. By offering nonschool activities, the YMCA hopes to stop the growth of gang activity and substance abuse in high risk youth by involving them and their families in wholesome programs now and, hopefully, for the rest of their lives. Some of the best substance abuse prevention programs never mention drug and alcohol at all. They focus on developing youth leaders who are self- assured. The YMCA will provide programs for children ages five through thirteen. The goal of the YMCA Preschool is to give children a balanced experience that develops social, emotional, physical and 'intellectual skills. The objectives of the YMCA preschool are as follows: Learning to follow simple instruction Learning to communicate with children & teachers Large and small muscle development Hand -eye coordination Using various art materials Music for an understanding of rhythm and song Vocabulary building with stories, pictures and records Outside play Alphabet study for visual recognition and phonics Number recognition and application Color and shape recognition Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). Citywide in the City of Diamond Bar, PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year;`j'�Fits'4LF`'i� ai`t09 Diamond Bar clients assisted which meet the low/moderate income requirements: 100% Diamond Bar clients expected to be assisted in new project Y e� n �oihrtH�`Ii55�}0'�i�.� contacts Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Boys and girls ages 2years, 9 months to 13 years old -from families who are low income ($11,441 to $19,300) to moderate income ($19,301 to $30, 850). Is your organization familiar with the CDBG electronic client data requirement? Yes Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please attach a proposed budget of the project. Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Child Care Rudaet 2014 Revenue Child Care Day Camp Total Grants 25,000 $5,000 $30,000 Program Fees 444,369 $113,110 $557,479 Total Revenue 469,369 $118,110 $587,479 Expenses Salaries 233,180 49,600 282,780 Health Insurance/Retirement 26,136 4,375 30,511 Payroll Taxes/Workers Comp 41,488 7,260 11,408 Data Processing/Accounting 13,000 4,100 17,100 Supplies 25,435 6,000 31.435 Telephone 6,000 350 6,350 Postage 1,400 300 1,700 License and Permits 3,800 350 4,150 Occupancy/Rent 34,400 400 34,800 Equipment Maintenance 7,800 1,200 9,000 Insurance 37,600 10,100 47,700 Program Advertising/Promotion Media 2,150 350 2,500 Food Cost- Program/Transportation 27,252 15,000 42,252 Training Expense 2,000 14,800 16,800 Membership dues 500 1,500 2,000 Total Expenses 469,077 115,685 584,762 I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: Title: CEO CITY OF DIAMOND BAIL iG < < ; COMMUNITY DEVELOPMENT BL&k kANTurj „/"' n��vcarvn rnvrva r4oi,i(� ;i ,F� v. no 2013-2014 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 9, 2012 4:00 p.m. APPLICATION SUMMARY Organization: City of Diamond Bar Project Name: Home Improvement Amount Requested: $150,000 Location of Project: 21810 Copley Drive Funds would be used to: Provide grants and/or deferred loans to eligible low and moderate income homeowners for necessary improvements as well as to mitigate building and safety code violations. GENERAL INFORMATION Organization Address: 21810 Copley Drive Telephone/Fax Number: (909) 839-7080 Contact Person/Title: City Staff City: Diamond Bar E-mail Address: Maria.Torres- Casta neda@ci.diamond- bar.ca.us Officials authorized to represent organization and expend funds: Name: Title: Name: Title: Federal l.DNUmber/Non-Profit Status: N/A This application is proposing a new existing X Project. (Check). Has the project received past funding from the City of Diamond Yes Bar? If yes, please identify the year/amount and source of $150,000 CDBG funding: GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The objective of the Home Improvement Program is to provide grants and loans to assist euginle low - and moderate -income residential owner/occupants In maintaining the City's existing residential neighborhoods through home rehabilitation. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The purpose of the Home Improvement Program is to preserve and enhance single family residential neighborhoods throughout the City; to provide grants and loans to eligible homeowners of single family detached dwellings, for the preservation of safe, decent and sanitary housing; correct hazardous structural conditions; to make modifications necessary to provide ADA access to dwellings; to Improve the overall exterior appearance of the home; to eliminate blight; and correct exterior code violations through the provision of grants and loans. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. Housing Rehab to eliminate blight and maintain affordable housing stock for low and moderate income residents. Identify and describe the geographic boundaries of the target area, (Attach a map if appropriate). Citywide PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year; Diamond Bar clients assisted which meet the low/moderate income requirements: Diamond Bar clients expected to be assisted in new project year: Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. Is your organization familiar with the CDBG electronic client data requirements? yes Is your organization familiar with the CDBG reporting requirements? yes FINANCIAL INFORMATION Tease attach a proposed budget of the project Include all items that CDBG funds are being requested to be used for. Include all other sources of funding and the total budget of the organization. Proposed HIP Budget (13-14) $150,000 Estimated Construction Cost $110,000 rgnstruction Contingency $3,000 Lead/Asbestos Testing Costs $6,000 Title Report Fees $1,000 Rehabilitation Administration $30,000 thereby certify that if funds are granted to our organization they will be used to benefit tow and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. signature: �e Title: Princi al Date: 10/29/12 CITY OF DIAMOND BAR l I COMMUNITY DEVELOPMENT BLOCK GRANT 2013-2014 PROGRAM YEAR Funding is contingent upon the project's eligibility under the 1974 Housing and Community.; Development Act as amended and City Council approval. This application must be completed, and supplemental information regarding the organization and proposed project may be _10 attached. The minimum funding request is $10,000 per project. APPLICATION DEADLINE: November 9, 2012 4:00 p.m. APPLICATION SUMMARY Organization: Public Works Department -City of Diamond Bar Project Name: Sidewalk Accessibility Amount Requested: Improvement Project $100,000 o�. Location of The target area is bounded by Diamond Bar Blvd. to the south, Grand Ave. to the Project: west, Pathfinder Road/SR 57 to the east and the Gateway Corporate Center to the north. Funds would be used to: The new project will allow for the repair of existing uplifted sidewalks to accommodate for the mobility of disabled or elderly residents that have become tripping hazards and make it difficult, dangerous or impossible to traverse the designated pedestrian way. Curb ramps will also be installed to provide continuous accessibility Funds will be used for the design, construction administration and construction of the project. GENERAL INFORMATION Organization Address: 21810 Copley Drive City: Diamond Bar Telephone/Fax Number: Contact Person/Title: 909-839-7040/909-861-3117 c,D E-mail Address: Eching@diamondbarca.gov Erwin Ching, Assistant Engineer Officials authorized to represent organization and expend funds: Name: David G. Liu, P.E. OF= Federal LD Number/Non-Profit Status: This application is proposing a new X Title: Director of Public Works Title: existing Project. (Check), Has the project received past funding from the City of Diamond Bar? If yes, please identify the year/amount and source of funding: No GOALS AND OBJECTIVE OF PROJECT Provide a detailed description of the proposed project by describing precisely what is to be accomplished with the requested funds. The proposed project will allow for the repair of existing uplifted sidewalks in a residential neighborhood to accommodate for the mobility of disabled or elderly residents that have become tripping hazards and make it difficult, dangerous or impossible to traverse the designated pedestrian pathway. Approximately 6,450 SP of sidewalk will be replaced with 12 curb ramp installations where there are currently no curb ramps or substandard curb ramps to allow for a continuous ADA accessible path of travel. Incidental work may include repair of adjacent curb, curb and gutter, and/or adjacent driveways. Describe the specific purpose of the project; identify the problems the project is intended to solve, and the age group of those to be served. The proposed project will provide cotinuous ADA access within an existing resdiential neighborhood where sidewalks have been uplifted and do not have any curb ramps or have substandard, non -ADA compliant curb ramps. Consequently, the existing sidewalks are inaccessable to the disabled or elderly persons, The proposed project is intended to serve all age groups of the general public. Identify and describe the geographic boundaries of the target area. (Attach a map if appropriate). The target area is bounded by Diamond Bar Blvd. to the south, Grand Ave. to the west, Pathfinder Road/SR 57 to the east and the Gateway Corporate Center to the north which is referred to as Area 2 in our Citywide Road Maintenance Program Map attached as Exhibit A. PROJECT CLIENT PROFILE Diamond Bar clients assisted in previous year: General Public Diamond Bar clients assisted which meet the low/moderate income requirements: General Public Diamond Bar clients expected to be assisted in new project year: General Public Describe the characteristics of client population in target area, including age, sex, income level, and ethnic background. Relate how the project will meet the federal requirements of benefiting low/moderate income persons. General Public Is your organization familiar with the CDBG electronic client data requirements? Yes Is your organization familiar with the CDBG reporting requirements? Yes FINANCIAL INFORMATION Please ease attach a proposed budget of the project, Include all items that CDBG funds are being requested __. tbe used for. Include 511 o4her'sources of funding and the total budget of the organization.- ---- Refer to Exhibit B attached. I hereby certify that if funds are granted to our organization they will be used to benefit low and low/moderate income residents of the City of Diamond Bar. We understand that the formal agreement with the City will define other reporting provisions and federally required assurances. Signature: cuy � ( Title: l David G, Liu, Director of Public Works Date: November 9, 2012 - --- ------ ---- ------ -, - - ---- - __ -- -- EXHIBIT "A„ Citywide Residential Road Maintenance Program EXHIBIT "B" CITY OF DIAMOND BAR COMMUNITY DEVELOPMENT BLOCK GRANT REQUEST FOR PROPOSALS 2013-2014 PROGRAM YEAR PRELIMINARY COST ESTIMATE FOR 2013-2014 CDBG PROGRAM CURB RAMP INSTALLATION ITEM NO. DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 NEW CURB RAMPS 12 EACH $2,500.00 $30,000 2 SIDEWALK REPAIRS 6450 SF $8.50 $54,825 DESIGN & CONSTRUCTION ADMINISTRATION (20% OF CONSTRUCTION COST) $6,000 SUBTOTAL (CONSTRUCTION, DESIGN & CONSTRUCTION ADMINISTRATION COST) $90,825 CONTINGENCY (10% OF SUBTOTAL) $9,083 TOTAL $99,908 SAY $100,000 5of5 Interoffice MEMORANDUM To: Diana Cho, CDBG Consultant From: Bob Rose, Community Services Director/�� ,"T /�,�� Date: November 5. 2012 Re: CDBG Request for 2013/14 FY — Community Service Dept. Request for Public Works Funds CDBG Public Works funding Request from Community Services Department: Construction project to remove architectural barriers to handicap access to the dog park, located in Pantera Park in the amount of $60,000. At this time, a total of three (3) handicap ramps/walkways will be designed and constructed to provide handicap access to the dog park. Grand Total Public Works Funding Request from Community Services Dept: $60,000 Please let me know if you need additional information on this request. Thanks for your assistance. Cc: Dave Doyle, Assistant City Manager Agenda No. PFA 3.1 DIAMOND BAR PUBLIC FINANCING AUTHORITY ANNUAL MEETING DECEMBER 6, 2011 �1s, �E � � t ! 1. CALL TO ORDER: Vice Chairman Chang called the meeting to order at 7:49 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Dr., Diamond Bar, CA. ROLL CALL: Authority Members Herrera, Tanaka, Tye, VC/Chang Absent: Chair/Everett was excused. Staff present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Engineer; Kimberly Young, Senior Engineer; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: AM/Herrera moved, AM/Tanaka seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: AUTHORITY MEMBERS: Herrera, Tanaka, Tye, VC/Chang NOES: AUTHORITY MEMBERS: None ABSENT: AUTHORITY MEMBERS: Chair/Everett 3.1 PUBLIC FINANCING AUTHORITY MINUTES — Special Meeting of October 4, 2011 —Approved as submitted. 3.2 APPROVED TREASURER'S REPORT — November 1, 2010 through October 31, 2011. 3.3 ADOPTED RESOLUTION NO. PFA 2011-03: ESTABLISHING REGULAR MEETING DATES. 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: 4.1 Selection of Chair VC/Chang called for Authority Chair nominations. AM/Tye nominated AM/Tanaka to serve as Chair of the Public Financing Authority. There were no other nominations offered. By acclamation, AM/Tanaka was proclaimed Chairman of the Public Financing Authority. DECEMBER 6, 2011 PAGE 2 PUBLIC FINANCE AUTHORITY 4.2 Selection of Vice Chair AM/Herrera nominated AM/Everett to serve as Vice Chairman of the Public Financing Authority. There were no other nominations offered. By acclamation, AM/Everett was proclaimed Vice Chairman of the Public Financing Authority. 5. AUTHORITY MEMBER COMMENTS: None ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further business to conduct, Chair/Tanaka adjourned the Public Financing Authority meeting at 7:50 p.m. back to the Regular City Council meeting. TOMMYE CRIBBINS, Authority Clerk ATTEST: JACK TANAKA, Chairperson Agenda # PFA 3 3 Meeting Date: December 4, 2012 PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: Approval of Public Financing Authority Treasurer's Statement for Nov 1, 2011 through Oct 31, 2012 RECOMMENDATION: Approve. FINANCIAL IMPACT: None BACKGROUND: In 2002, the City of Diamond Bar created the Public Financing Authority in order to issue Variable Rate Lease Revenue Bonds in the principal amount of $13,755,000 for the purpose of building the Diamond Bar Center. In order to take advantage of historically low interest rates, on December 1, 2011, the Public Financing Authority refinanced and converted the remaining principal amount of $11,790,000 to Fixed Rate Lease Revenue Bonds. The Public Financing Authority is required to remain in existence for the life of the bond. The Public Financing Authority bank accounts which reflect the principal and interest payment activities are included in this Treasurer's Statement. Although the Public Financing Authority's funds have been incorporated into the City's monthly Treasurer's Statement, a separate Treasurer's Statement has been prepared for review and approval. This statement shows the cash balances for the various accounts. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, FinanceDi-rector (CW David Doyle, Assistant ity Manager Attachments: 1. Treasurer's Statement — November 1, 2011 through October 31, 2012. Diamond Bar Public Financing Authority Treasurer's Cash Statement 10/31/12 CASH WITH FISCAL AGENT: US TREASURY Money Market Account $1.95 $1.95 The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight in a pool of US Treasury Notes. Union Bank Money Mkt - Effective Yield - October 2012 0.000% All investments are placed in accordance with the City of Diamond Bar's Investment Policy, Jar,Treasurer BEGINNING ENDING ; B4L x'11)01111 :RECEIPTS:: t3156URSEMENTS J TRANSFER � SAL.' 10/31%12 PFA - Lease Prepay Account 133,343.40 190,557.75 4.05 (323,897.10) 0.00 PFA- Lease Payment Account 3,477.58 249,784.04 577,156.77 323,897.10 1.95 PFA- Credit Facility Account 0.00 11,886,367.57 11,886,367.57 0.00 $136,820.98 $440,341.79 $577,160.82 $0.00 $1.95 CASH WITH FISCAL AGENT: US TREASURY Money Market Account $1.95 $1.95 The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California. Any excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight in a pool of US Treasury Notes. Union Bank Money Mkt - Effective Yield - October 2012 0.000% All investments are placed in accordance with the City of Diamond Bar's Investment Policy, Jar,Treasurer s rsa' VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 6�Ltt DATE: ADDRESS:�Y`i") JPHONE: ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: CITY CLERK d U i,4 e'7il% } DATE: e ,z/) 61'e --PHONE: (v' AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. ' , Signature ljg VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: D&(-C-FIELI) DATE: 1-71411 PHONE: 90;m S61 - y -`�eI0 f.. +9c>�°✓"r' %.G6."3U L1lA �r✓fL 1"�'t2.v;j C= c- i I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature P This document is a public record subject to disclosure under the Public Records Act.