HomeMy WebLinkAbout11/06/2012Tuesday, November 6, 2012
5:30 p.m., Closed Session - Room CC -8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Ling -Ling Chang Jack Tanaka
Mayor Mayor Pro Tem
Ron Everett Carol Herrera Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano • City Attorney Michael Jenkins 9 City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
November 6, 2012
Next Resolution No. 2012-48
Next Ordinance No. 12 (2012)
CLOSED SESSION: 5:30 p.m., Room CC -8
Public Comments on Closed Session Agenda
No. Government Code Section Government Code Section 54957
Public Employee
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
City Manager Performance Evaluation
6:30 p.m.
Mayor
Ab Kastl, Pastor.
Diamond Canyon Christian Church
Council Members Everett, Herrera, Tye,
Mayor Pro Tem Tanaka, Mayor Chang
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to James Garcia, for his
assistance in the apprehension of a burglary suspect during a police
pursuit on October 17, 2012.
1.2 Presentation of City Tile to former Traffic and Transportation
Commissioner Kevin House.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
November 6, 2012 PAGE 2
BUSINESS OF THE MONTH:
1.3 Presentation City Plaque, to Sushi Koyo, 868 North Diamond Bar
Boulevard upon the 30th Anniversary of doing business in the City.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please_ complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Veterans Recognition Ceremony — November 8, 2012 - 9:00 a.m.,
Diamond Bar Center, 1600 Grand Avenue, Diamond Bar.
5.2 Traffic and Transportation Commission Meeting — November 8, 2012 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Veterans Holiday — November 12, 2012 — City offices will be closed in
observance of Veterans' Day. City offices will reopen Tuesday, November
13, 2012 at 7:30 a.m.
5.4 Planning Commission Meeting — November 13, 2012 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.5 Parks and Recreation Commission Meeting — November 15, 2012 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.6 City Council Meeting — November 20, 2012 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.7 Thanksgiving Holiday — November 22 an d 23, 2012 City offices will be
closed in observance of the Thanksgiving Holiday. City offices will reopen
Monday, November 26, 2012.
November 6, 2012 PAGE 3
5.8 City Council Meeting — December 4, 2012 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes - Regular Meeting of October 16, 2012 — Approve
as submitted.
6.2 Traffic and Transportation Commission Minutes:
(a) Regular Meeting of June 14, 2012 — Receive and File.
(b) Regular Meeting of August 9, 2012 — Receive and File.
(c) Regular Meeting of September 13, 2012 — Receive and File.
6.3 Ratification of Check Register — Dated October 11, 2012 through
October 31, 2012 totaling $1,244,474.68.
Requested by: Finance Department
6.4 Treasurer's Statement — Month of September, 2012.
Recommended Action: Approve.
Requested by: Finance Department
6.5 Authorization to Exceed the City Manager's Purchasing Authority of
$25,000 to Extend Vendor Services with Turboscape, Inc. for the
Engineered Wood Fiber at the Dog Park in an Amount Not to Exceed
$48,125 for the 2012/13 Fiscal Year, an Amount that Includes a 10%
Contingency.
Recommended Action: Approve.
Requested by: Community Services Department
6.6 Award of Contract to TKE Planning, Inc. in the Amount Not -to -Exceed
$52,500 for Design of Construction Documents for the Grand View
Trail and the Grand View Trail Link; Amount Includes $4,000 for
Reimbursables; Plus Appropriation of $2,750 of Park Development
Funds and $2,750 of Land & Water Conservation Grant Funds to
Fully Fund the Design of this Project.
Recommended Action: Award.
Requested by: Community Services Department
November 6, 2012 PAGE 4
6.7 Notice of Completion for Construction of Diamond Bar City Hall and
Library.
Recommended Action: Approve.
Requested by: City Manager's Office
6.8 (a) Adopt Resolution No. 2012 -XX: Granting Consent and
Jurisdiction to the County of Los Angeles in the Matter of County
Lighting Maintenance District 10006 and County Lighting District
LLA -1, Diamond Bar Zone, City of Diamond Bar, Petition No. 2-111
(Tract 52267 aka Pulte Homes -28 Street Lights Located along
Diamond Bar Boulevard and Steep Canyon).
Recommended Action: Adopt.
(b) Adopt Resolution No. 2012 -XX: Joint Resolution of the Board of
Supervisors of the County of Los Angeles; the Board of Trustees of
the Greater Los Angeles County Vector Control District; the Board of
Directors of the County Sanitation District No. 21 of Los Angeles
County; the City Council of the City of Diamond Bar; the Board of
Directors of the Three Valleys Municipal Water District -Original Area;
the Board of Directors of the Walnut Valley Water District; the Board
of Directors of the Walnut Valley Water Improvement District No 3;
and the Board of Directors of the Walnut Valley Water Improvement
District No. 4 Approving and Accepting the Negotiated Exchange of
Property Tax Revenues Resulting from Annexation of Petition No. 2-
111 (Tract 52267 Along Diamond Bar Blvd. at Crestview/Tin Drive) to
County Lighting Maintenance District 10006.
Recommended Action: Adopt.
Requested by: Public Works
6.9 Approve Notice of Completion for the Golden Springs Drive Drainage
Improvement Project.
Recommended Action: Approve.
Requested by: Public Works Department
6.10 Exoneration of Surety Bond No. 734472S in the Amount of $376,568
Posted by JCCL-South Pointe West, LLC for Tentative Tract 63623 to
Complete Sewer Improvements of the Tract Development.
Recommended Action: Approve.
Requested by: Public Works Department
November 6, 2012 PAGE 5
6.11 Approve Contract Amendment in the Amount of $50,000 with Onward
Engineering for Public Works/Engineering Staff Support Services.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
OCTOBER 16, 2012
CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City
Council meeting to order at 6:35 p.m. in the South Coast Air Quality Management
District Auditorium, 21865 Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Jack Tanaka led the Pledge of
Allegiance.
INVOCATION: Cantor Paul Buch, Temple Beth Israel, gave the
invocation.
ROLL CALL: Council Members Ron Everett, Carol Herrera, Mayor
Pro Tem Jack Tanaka and Mayor Ling -Ling Chang.
Absent: Council Member Steve Tye was excused.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell, Finance
Director; David Liu, Public Works Director; Greg Gubman, Community Development
Director; Bob Rose, Community Services Director; Ryan McLean, Assistant to the City
Manager; Ken Desforges, IS Director; Kimberly Young, Associate Engineer; and Cecilia
Arellano. Public Information Coordinator.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 M/Chang and the City Council presented a Certificate Plaque to Curry
India Bistro, 2779 S. Diamond Bar Boulevard as New Business of the
Month. Manager Nick Sethi accepted the Certificate Plaque on behalf of
Curry India Bistro.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano reported that the City continues to construct the "Bark Park' Dog
Park off of Pantera Drive near Pantera Park with the Grand Opening scheduled
for Saturday, November 17, 2012 at 1:00 p.m.
CM/DeStefano announced that the City is working on a "Diamond Bar Restaurant
Guide" that will be transmitted to all households in the December issue of The
City News. The restaurant guide will include all restaurants within DB, their
prices; addresses, whether or not they deliver along with all of the different
categories of food found in DB. Curry India Bistro and the new Ranch House
Grill which opened today will be included in the guide. The Guide is intended to
provide residents with opportunities for new food choices and to visit restaurants
they might not have otherwise known existed.
OCTOBER 16, 2012 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Drake Yoshida, District Director of Operations for the Ranch House Cafe and
Grill, announced that his firm proudly opened its second location in DB which is
located on Golden Springs not far from City Hall. He also announced that he had
brought souvenir glasses from the restaurant and had placed them on the table
in the lobby for whoever would like one.
M/Chang stated that she and other Council Members attended the Grand
Opening and Ribbon Cutting and that the food was phenomenal.
Tina Javid, Diamond Bar Community Foundation, invited everyone to the
Foundation's 9th Annual Fundraising Gala on November 10th and announced that
the Pomona Unified School District will be this years' honoree.
Carolyn Hamilton, Senior Public Information Specialist, for the South Coast Air
Quality Management District, introduced herself as the newly appointed DB
liaison to the District. She announced that there will be public hearings in four
different locations in November on the proposed 2012 AQMD Plan and that flyers
are available for anyone interested. She also stated that she was looking forward
to working with the City Council and staff.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — October 23, 2012 — 7:00 p.m., Windmill
Community Room, Diamond Bar City Hall, 21810 Copley Drive.
5.2 Parks and Recreation Commission Meeting — October 25, 2012 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Halloween Haunted House 3D — October 30-31, 2012 — 6:00 p.m. to 9:00
p.m., Heritage Park, 2900 S. Brea Canyon Road.
5.4 Fall Fun Festival — October 31, 2012 — 4:30 p.m. to 8:30 p.m., Heritage
Park, 2900 S. Brea Canyon Road.
5.5 City Council Meeting — November 6, 2012 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, C/Everett seconded, to approve the
Consent Calendar as presented. Without objection, the motion was so ordered
with C/Tye being absent.
OCTOBER 16, 2012 PAGE 3 CITY COUNCIL
6.1 CITY COUNCIL MINUTES:
6.1.1 Study Session of October 2, 2012 —Approved as corrected.
6.1.2 Regular Meeting of October 2, 2012 —Approved as corrected.
6.2 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting
of August 23, 2012 — Received and Filed.
6.3 RATIFIED CHECK REGISTER — Dated September 27, 2012 through
October 10, 2012 totaling $1,525,272.55.
6.4 APPROVED AMENDMENT NO. 2 TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF DIAMOND BAR AND THE
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION
AUTHORITY (MTA) FOR "STATE ROUTE 60/LEMON AVENUE PARTIAL
INTERCHANGE (ON & OFF RAMPS) CONSTRUCTION" (EXTENDING
TIMELINE TO 2014).
6.5 AUTHORIZED THE CITY MANAGER TO ENTER INTO A CONSULTING
SERVICES AGREEMENT WITH JOSUE ESPINO TO PROVIDE ONSITE
PLANNING SERVICES FOR A NOT -TO -EXCEED COST OF $40,000.
6.6 APPROVED AUTHORIZATION TO EXCEED THE CITY MANAGER'S
PURCHASING AUTHORITY OF $25,000 TO EXTEND VENDOR
SERVICES WITH DUNN'S FENCE, INC. FOR THE FENCING AND
CONCRETE CURBING AT THE DOG PARK IN AN AMOUNT NOT TO
EXCEED $48,100 FOR FISCAL YEAR 2012/13, AN AMOUNT THAT
INCLUDES A 10% CONTINGENCY.
7. PUBLIC HEARING: None
8. COUNCIL CONSIDERATION:
8.1 FISCAL YEAR 2012-13 APPROPRIATION ADJUSTMENTS FOR CARRY
FORWARD EXPENDITURES, CAPITAL PROJECT CARRYOVERS AND
FIRST QUARTER ADJUSTMENTS.
FD/Honeywell presented staffs report which included corrections to Item
2, Recommendations: Carryover for Capital Projects listing $120,752.92
which is correct. The latest version of the Council Report updates the
number in the body of the report to match the number in the
recommendation section. Item 4, Recommendations: Changes the
number from $60,437.55 to $60,527.55.
FD/Honeywell went on to report that the purpose of this item is to carry
forward the appropriations from Fiscal Year 2011-12 to Fiscal Year 2012-
13 for purchases that for various reasons could not be made by June 30.
OCTOBER 16, 2012 PAGE 4 CITY COUNCIL
In accordance with the City's budget policy, all appropriations lapse at the
end of the fiscal year. The carryover of appropriations must be approved
by the City Council. Capital Project carryovers were included in the
adopted 2012-13 budget but were only estimates based upon the
expected percentage of completion of the projects as of June 30. This
agenda item includes final adjustments to those adopted carryovers as
well as carryovers for operating appropriations, which includes purchase
orders for the Civic Center improvements, the General Plan and various
consultant agreements, and purchase orders that were inadvertently not
carried over from prior years. The adjustments to the 2012-13 budget
include changes in projected revenues for gas tax, sales tax
compensation fund and library reimbursements. The adjustments also
include a change in funding for the Dog Park project from General Fund
appropriations to Quimby Funds.
C/Herrera moved, C/Everett seconded, to approve Fiscal Year 2012-13
Appropriation Adjustments for Carry Forward Expenditures, Capital
Project Carryovers and First Quarter Adjustments. Without objection, the
motion was so ordered with C/Tye being absent.
8.2 RATIFICATION OF APPOINTMENT TO THE TRAFFIC AND
TRANSPORTATION COMMISSION FOR THE UNEXPIRED TERM OF
KEVIN HOUSE.
CM/DeStefano stated that the City recently received a letter of resignation
from Traffic and Transportation Commissioner Kevin House. In
accordance with the City's typical policy and practices, the City Council
received the letter of resignation and advertised the vacancy in order to
seek a new person for consideration. Two applications were received by
City staff. This is C/Herrera's appointee to the Traffic and Transportation
Commission.
C/Herrera stated that it is with regret that she and the City Council
accepted the resignation of Kevin House. There were two applicants, both
of whom she interviewed. She selected Peter Pirritano as her candidate
for Traffic and Transportation Commissioner and offered his name in
motion.
C/Everett seconded the motion. Without objection, the motion was so
ordered with C/Tye being absent.
Peter Pirritano stated that he was greatly honored for the appointment and
looked forward to working in the best interests of the City. This
appointment offers him a great opportunity to contribute to the community.
He has lived in the City for 12 years with his wife, Carolyn and their family
of six daughters and14 grandchildren.
OCTOBER 16, 2012 PAGE 5 CITY COUNCIL
M/Chang stated that she has known Mr. Pirritano for some time and that
he is very active in the community currently serving as President of the
Rotary Club as well as being involved with the Diamond Bar Community
Foundation, and head of the Vantage Homeowner's Association. She
thanked him for his participation and his appointment.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Everett stated that on Friday, October 5 he along with M/Chang and
MPT/Tanaka attended the celebration at Golden Springs Elementary PreK-8
School's 50th Anniversary Celebration. The event was particularly exciting to see
what looks like a brand new school. During the past couple of weeks the school
has refurbished everything, including the fencing and gating around the perimeter
which is beautiful and includes a state-of-the-art play and exercise area that got
everyone's attention. He thanked all who serve and have served over the past
50 years - students, staff, parents, PUSD Board of Trustees, leadership
represented by the current board at the celebration and Superintendent Martinez.
Congratulations and thanks for all of the participation over the last 50 years
which each person that has been through those doors has contributed in some
significant way to what we have now in our 23 year old City of DB. C/Everett
said that the Council has already talked a little bit about economic development.
The City had two great celebrations in the last two weeks. The Mayor and entire
Council joined Pei Ching Lee, Project Developer and the C.G.M Development,
Inc. team for the first Business Opening Celebration of the last two weeks. It is
the Diamond Star Office Condos in the Super Hmart Center at Fountain Springs,
a beautiful new three story building. It was great to see the success, movement
in and addition to the economy so we thank C.G.M. and each one of the new
owners in that development. Sunday morning, October 7 he joined the Southern
California Chinese and Taiwanese community in celebrating the 1015
Anniversary of the Independence Day of the Republic of China. This event was
particularly impressive because it was bigger and better or at least equal to our
birthday celebrations and they are celebrating over a hundred years at Barns
Park Amphitheater in Monterey Park. There were a number of DB residents all
ages and all stages performing and celebrating and the event is actually a
celebration of the flag raising ceremony. It is important to all of us to know that
this Asian community or country was the first democracy in 1912 and has
continued to lead for democracies in that region. That was just a great
community celebration and for democracy. The Regional Chamber of
Commerce does a good job and Wednesday, October 10 he had the privilege of
attending their luncheon meeting. Steven Ly, Chief Executive Office, Regional
Chamber of Commerce, San Gabriel Valley, gave an excellent thoughtful
legislative update on the Regional Chamber's position on the upcoming election,
the propositions especially that affect — and there were seven of them, in detail,
business and the Chamber's efforts for pro -jobs positioning. That was helpful to
understanding and seeing the options we have. He challenged each person to
take a listen and a look. Call the Chamber if you want some of their input. It is
OCTOBER 16, 2012 PAGE 6 CITY COUNCIL
important to us. Finally, we heard from RH, the new Ranch House Cafe and
Grill. Mayor Chang, Mayor Pro Tem Tanaka, C/Herrera and he were able to
attend the lunch which was a real trip — economic business reopening, probably
done the fastest we have in our City — four weeks Carrows closed four weeks
ago. We were disappointed. Four weeks later we have a terrific Ranch House
Cafe and Grill that opened here. It's not their only presence. They also have
Coco's and it was most interesting to meet the Executive Vice -President of
Operations who was actually Jojo's Pizza Kitchen Manager in DB, the first one in
1972. He is still with the firm — energetic and of course, Jojo's is now Coco's.
So welcome to another opportunity in dining. You heard a little bit about it, saw
the menu. He would encourage everyone to experience firsthand steak and
chicken with all the fixin's, and they've got at least seven creative, innovative
fixin's. His favorite is to go back and have the Rainbow trout in DB — freshwater
Rainbow trout. He thought that everyone would love it all, what he's tasted
already in the day. He is looking forward to going back and welcoming them to
our community and best wishes to the Catalina Group who owns and operates
this new themed Ranch House Cafe and Grill.
C/Herrera talked about the Ribbon Cutting Ceremonies attended by the City
Council Members this morning at Ranch House Cafe and Grill. The facility is
totally refurbished inside and looks very, very different from the Carrow's look.
She invited everyone to check out the great menu and generous portions of the
food they serve. Everywhere she goes people ask her how it is going with the
Dog Park and when will it open? Amazingly, November 17. She thinks it is on
schedule and maybe even a little ahead of schedule. She knows there are
residents and their little four -legged friends that are eager to try it out and it won't
be long. She thanked the LA County Sheriff's Department for their good work
recently in arresting three burglar suspects following attempted burglaries.
Through keen observation a neighbor noticed on the street in northern DB that
there was a suspicious car driving around and contacted the Sheriffs
Department. The Deputies located the car, chased it around town and arrested
three suspects. These individuals had three different license plates inside the
vehicle as well as burglary tools and what appeared to be stolen property from
other residences. It takes a partnership between the residents and the Sheriff's
Department in order to keep the City safe. Please watch out for your neighbors
when you see someone or something that appears to be out of place, contact the
Sheriffs Department so that DB can continue to be a very safe and wonderful
City in which to live. She reported that Monsignor James Loughnane, Pastor of
St. Denis Church, is progressing well in his recovery from his quadruple bypass
surgery. He is doing very well and doctors are very amazed by his progress.
She thanked Kevin House for serving as her Traffic and Transportation
Commissioner for five years and requested that at the next City Council meeting
he be presented with the City's thanks and gratitude for his service to DB.
MPT/Tanaka stated that a couple of weeks ago he and M/Chang attended the
Public Safety Committee meeting with representatives from the LA County Fire
and LA County Sheriffs Departments to receive fire department updates and
OCTOBER 16, 2012 PAGE 7
CITY COUNCIL
review of the City's most recent crime statistics. The committee also reviewed
the City's false alarm program. The Community Relations Office will most likely
be replaced shortly and that item was discussed as well as the Mobile Command
Post and Neighborhood Watch trailer proposal. He attended the 50th Anniversary
at Golden Springs Elementary that was a wonderful celebration coordinated by
Principal Dr. Cynthia Quan. The Council was also present at the Diamond Star
Medical Condo building which was a wonderful ribbon -cutting ceremony for a
nice building that C.G.M. has put together. The Council also attended the Grand
Opening and Ribbon Cutting for the Ranch House Caf6 and Grill this morning.
The restaurant is open for breakfast, lunch and dinner and they have great food
and service and it is a very clean and bright restaurant. On a sad note he
attended a funeral service for long time DB resident Robert Miller and asked that
tonight's meeting be adjourned in his memory. He expressed his condolences to
the Miller family.
M/Chang said as usual residents can follow her on Facebook, Twitter and
Foursquare. In addition to events already commented on by her colleagues, she
attended the Nuclear Regulatory Commission meeting at the St. Regis in Dana
Point regarding the San Onofre Nuclear Generating Station and it was powerful
to see a lot of employees of SONGS who have testified as to the safety aspect of
the generating station which was reassuring. It lasted for a few hours and one
could actually follow a feed of SCE on Twitter. She will be participating on their
Government Affairs Panel on October 31 and will bring back and update to the
City. She and CM/DeStefano attended the League of California Cities meeting
during which they received an update on a few of the measures such as Measure
J and a measure regarding Storm Water Runoff. She attended the Contract
Cities Conference and moderated a session on Emergency Preparedness. The
LA County Fire Department as well as Fire Chief Daryl Osby gave a phenomenal
presentation and hoped to invite him to make a presentation to the City Council.
They talked a lot about Japan and she hoped to provide some of her input in
terms of what she observed when she was there. She attended the Mayor's
Cup. DRHS won for the second year in a row. She congratulated DRHS and
hoped for another great game next year. On October 26 Sushi Koyo will
celebrate their 30th Anniversary in DB. She hoped that they could be honored for
their accomplishment at the next City Council meeting. She thanked Kevin
House for his years of service to the City on the Traffic and Transportation
Commission and congratulated Peter Perritano on his appointment to the
Commission. She will adjourn tonight's meeting in memory of Robert Miller as
well as, David Huff, brother of Senator Bob Huff who passed after a long battle
with brain cancer. The City sends its condolences to the families of both men.
ADJOURNMENT: With no further business to conduct, M/Chang adjourned the
Regular City Council Meeting at 7:20 p.m. in memory of longtime DB resident Robert
Miller and David Huff. brother of Senator Bob Huff.
TOMMYE CRIBBINS, CITY CLERK
OCTOBER 16, 2012 PAGE 8 CITY COUNCIL
The foregoing minutes are hereby approved this day of 2012.
LING -LING CHANG, MAYOR
Agenda No. 6.2(a)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JUNE 14, 2012
CALL TO ORDER:
Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall
Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Pincher led the Pledge of Allegiance.
ROLL CALL: Commissioner Liana Pincher, Vice Chairman
Kenneth Mok and Chairman Ted Carrera.
Absent: Commissioners Kevin House and Jen "Fred"
Mahlke were excused.
Also Present: David Liu, Public Works Director; Rick Yee, Senior
Civil Engineer; Kimberly Young, Associate
Engineer, Christian Malpica, Associate Engineer
(Traffic), and Marcy Hilario, Administrative
Coordinator.
I. APPROVAL OF MINUTES:
A. Minutes of the May 10, 2012 regular meeting.
VC/Mok moved, C/Pincher seconded, to approve the May 10, 2012 minutes as
submitted. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
IL PUBLIC COMMENTS: None Offered.
III. ITEMS FROM STAFF:
Pincher, VC/Mok, Chair/Carrera
None
House, Mahlke
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: March, April, May 2012
2. Collisions: March, April, May 2012
3. Street Sweeping: March, April, May 2012
Chair/Carrera asked if staff knew where the DUI collisions occurred and
whether they were included in the report and PWD/Liu responded that the
report was statistical information only.
JUNE 14, 2012 PAGE 2 T&T COMMISSION
VC/Mok moved, C/Pincher seconded, to receive and file the Traffic
Enforcement update. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Pincher, VC/Mok, Chair/Carrera
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: House, Mahlke
IV. OLD BUSINESS: None
V. NEW BUSINESS:
A. Striping and Signage Modifications along Grand Avenue between
Lavender Drive and Montefino Avenue and along Brea Canyon Road
between Copper Canyon Road and Diamond Bar Boulevard.
SE/Yee reported that a concern was brought to staffs attention several weeks
ago regarding the merge striping. The City's traffic engineer conducted an
assessment of the area to determine whether modifications were warranted to
improve the lane striping and/or signage. As a result, it was determined that
modifications are warranted and, therefore, staff is proposing striping
modifications along Grand Avenue between Lavender Drive and Montefino
Avenue and along Brea Canyon Road between Copper Canyon Road and
Diamond Bar Boulevard as described in staff's Power Point presentation.
Chair/Carrera asked if only the eastbound lanes were of concern. SENee
responded that the comments addressed the eastbound lanes on Grand
Avenue between Lavender Drive and Montefino Avenue.
VC/Mok stated it is his understanding there will be no dedicated bike lane; just
"share the road". SE/Yee responded to VC/Mok that was correct.
SE/Yee stated that there is Class 3 bike lane signage along both directions of
Grand Avenue which is signage indicating bicyclists share the roadway with
motorists along Grand Avenue. There are no plans for lane striping for
bicycles due to the steepness of the slope on the roadway. Chair/Carrera
asked if they are considered to comply with vehicular traffic laws. SE/Yee
responded "correct."
C/Pincher asked if there was a reason to have a sign indicating two lanes turn
left; one is either straight or right turn and one is a dedicated right as one
approaches the intersection. She stated this is an odd spot because of the
curve of the road and, as a driver, she has difficulty seeing the intersection
until she is almost on it. SE/Yee replied that there is the type of signage
C/Pincher is describing in other areas of the City. Certainly, that is something
that can be added to this proposal to further clarify the situation. C/Pincher
reiterated that it would be very helpful due to the curvature of the road and the
inability of the driver to see the lanes until they reach the area. Chair/Carrera
said he has seen signage similar to the signage on northbound Diamond Bar
JUNE 14, 2012 PAGE 3 T&T COMMISSION
Boulevard turning onto eastbound Grand Avenue, which was a significant
improvement for that intersection. He said he concurred with C/Pincher that
her suggestion was most appropriate.
SENee suggested that the motion include C/Pincher's recommendation.
C/Pincher moved, VC/Mok seconded, to concur with staff to install the
proposed signage and striping modifications along Grand Avenue between
Lavender Drive and Montefino Avenue and along Brea Canyon Road between
Copper Canyon Road and Diamond Bar Boulevard with the addition of the
incorporation of lane turning signage. Motion carried by the following Roll Call
vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Pincher, VC/Mok, Chair/Carrera
None
House, Mahlke
B. Presentation of Multi -Year Capital Improvement Program (FY 2011-12 through
FY 2015-16).
PWD/Liu stated that, as a five-year planning tool, staff would propose to use
this documentation to identify and coordinate the financing and timing of public
improvements in DB. By considering all projects at one time, a more
comprehensive view can be taken of the community's capital needs. Projects
can be better coordinated and financed through the use of this five-year CIP.
Furthermore, the multiple -year CIP provides a means for the City Council to
determine capital priorities and continuity in moving them forward. Project
selection is based on citizen input, data from the Pavement Management
Program and the Comprehensive Infrastructure Management Plan, Parks
Master Plan, City Council Priorities, General Plan Goals and information from
City staff. Fifty-five projects are listed in the summary representing an
investment of almost $30 million over the five-year plan, with only $464,000
expected to be paid from the City's General Fund. Projects slated for
subsequent years in this document do not receive expenditure authority until
they are allocated funding for the capital project for the specific fiscal year. He
presented a summary of the five-year expenditure plan with approximate
estimates from various funding sources. The capital improvement projects are
divided into five categories: 1) Street Maintenance, 2) Traffic Management and
Safety, 3) Transportation Infrastructure, 4) Miscellaneous Public Works
Improvements and, 5) Parks and Recreation Improvements.
PWD/Liu stated that with some of the Public Works projects during 2013, there
will be a residential slurry seal project which will take place in the center of the
City. There will also be an arterial slurry seal on a portion of Golden Springs
Drive. The Grand Avenue enhancement is included along with median
modifications at Diamond Bar Boulevard and Silver Hawk Drive, as well as
curb ramp design for the Gateway Corporate Center and Peaceful Hills Road
areas. Parks and Recreation improvements during FY 2012-13 include the
JUNE 14, 2012 PAGE 4 T&T COMMISSION
Dog Park construction. In addition, staff plans to do some design work for the
Grandview Trail. The Parks and Recreation improvements for FY 2013-14
include construction of the Grandview Trail and the design of the Heritage Park
Community Center interior upgrade. Public Works projects included in FY
2013-14 are slurry seal on Diamond Bar Boulevard and at Brea Canyon
Cutoff, construction of a median modifications at Diamond Bar Boulevard and
Kiowa Crest Drive and curb ramps in the Gateway Corporate Center and
Peaceful Hills Road as well as, residential slurry seal on the west side of
Diamond Bar Boulevard. During FY 2014-15, staff plans to construct
improvements at Longview Park South and commence construction of the
Lemon Avenue Interchange Project. There will also be a median modification
at Diamond Bar Boulevard and Maple Hill Road and a residential slurry seal on
the south area of town. During FY 2015-16, Parks and Recreation would
include construction of Stardust Park and for Public Works there would be the
rehabilitation of Pathfinder Road, continuation of construction of the Lemon
Avenue Interchange Project, completion of Area 4 Slurry Seal on the far west
side of DB, and slurry seal the full length of Brea Canyon Road.
PWD/Liu explained that the proposed five-year CIP plan was created to be
within a reasonable estimate of special fund revenues while continuing to
provide the community with planned improvements. To achieve this, the
document will be a dynamic and evolving document which will facilitate
meeting future capital needs of the community. There are a myriad of factors
that will influence and affect the planning process as the plan continues to
evolve and mature. Some of the critical factors include forecast demand
(population growth, traffic volumes, etc.) and expectation of revenues. With
respect to Level of Service Standards, staff will measure the facility capacityto
the actual and potential demand, as well as desired output levels. Capital
projects require evaluation and any new project to be added to the plan will
require review and scrutiny. Critical to implementation is a sound plan for use
of public funds, grants and partnering in debt, as necessary. Commitment
requires active involvement and support by the City's appointed and elected
policymakers and management staff, as well as, public and community interest
groups. In conclusion, the City of DB's CIP plan reflects staffs commitment to
provide the most efficient use of available resources to the community it
serves.
Chair/Carrera asked how certain staff was that the funding sources would be
available. PWD/Liu responded that these funding sources are regular revenue
streams to the City and fairly stable. Potentially, there could be other funding
sources available as the plan unfolds, such as traffic mitigation and developer
fees, none of which have been identified for purposes of this report. Should
the NFL stadium project become a reality, the settlement agreement will go
into effect as well, which will allow DB to move forward with additional traffic
mitigation to compensate for the additional traffic. Chair/Carrera stated that he
the Traffic Signal Master Plan should be the foundation document for traffic
improvements. He asked if the master plan would identify additional projects
that would be added at a later date. PWD/Liu responded "yes." The
JUNE 14, 2012 PAGE 5 T&T COMMISSION
VI
ly/l!
document is the blueprint for identifying the needs and from that point the City
will work to identify the proper funding resources.
Chair/Carrera shared that he feels the Diamond Bar Boulevard median
improvements are line -of -sight improvements and are badly needed. The work
completed is a notable improvement.
C/Pincher stated that she believed a five-year plan would result in significant
savings to the City. PWD/Liu agreed and stated that at the same time, staff
has an opportunity to identify issues in a fashion that addresses the entire City.
C/Pincher asked if each year the plan would be updated to another five-year
period and PWD/Liu responded "yes."
C/Pincher moved, VC/Mok seconded, to receive and file. Motion carried by
the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
STATUS OF PREVIOUS ACTION ITEMS:
ITEMS FROM COMMISSIONERS:
Pincher, VC/Mok, Chair/Carrera
None
House, Mahlke
None
C/Pincher asked if staff had any information about damage from the "rock" on
Pathfinder Road. SE/Yee responded that staff is still attempting to get a copy of the
before and after video footage that the hauler committed to providing to the City. DB
continues to hold the deposit monies and will not release until the footage is provided.
From staff's visual check, it does not appear that anything significant occurred.
VC/Mok asked if staff heard from Mr. Leybourne with respect to Golden Springs Drive
and Brea Canyon Road. SE/Yee responded that after the last correspondence with
him, wherein staff indicated the plan of action and understanding of how law
enforcement would address the situation, Mr. Leybourne has offered no further
comment.
Chair/Carrera said he was very happy to be at the City's Birthday Party and hoped
this year's July 4th event is as enjoyable as last year.
VIII. INFORMATIONAL ITEMS:
A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive
—AE/Malpica reported that the contractor is having difficulty completing all of
the punch list items. However, staff is working closely with the contractor to
complete those items. When completed, staff will take the Notice of
Completion to the next City Council meeting for consideration.
JUNE 14, 2012 PAGE 6 T&T COMMISSION
B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation
AE/Malpica explained that bids were opened on Wednesday, May 16th. A
total of 6 bids were received with the lowest bid submitted by TSR
Construction in the amount of $20,400, which is below the engineer's estimate
of $36,000. The contract was approved on June 5th by the City Council and
the City Clerk is working with the contractor to obtain all of the necessary
insurance documents prior to scheduling the pre -construction meeting. The
project is scheduled to be completed within 15 working days. Construction is
slated to start early next month. This project includes sidewalk improvements,
relocation of bus stops closer to the City Hall, curb ramp retrofit and two
flashing beacons to facilitate visibility on the crosswalk. Chair/Carrera asked if
staff contemplated lane or road closures. AE/Malpica responded that the
project may not require the road to be closed because the two beacons will be
installed at the side of the street; however, there may be some minor lane
closures during striping.
C. Golden Springs Drive Drainage Improvement Project — SENee reported
that this project involves the construction of three new catch basins and storm
drain laterals to mitigate the drainage issues and storm water run-off occurring
on Golden Springs Drive between Lavender Drive and the Calvary Chapel
driveway. Bids were opened on Wednesday, May 16th with the low bidder
being HYM Engineering in the amount of $154,470. The engineer's estimate
on the project was $185,000. The City Council awarded the project to HYM
Engineering on June 5th. An agreement has been executed and the pre -
construction meeting will be scheduled. Staff expects to be underway with this
project by early July and completion is anticipated for mid to late August.
VC/Mok asked if there will be lane closures. SE/Yee responded that there
would be lane closures and staff has plans to phase the lane closures so that
at least one travel lane and means of access will be available through
construction at all times. VC/Mok asked if the lane closures will occur during
rush hours. SENee responded that to the maximum extent possible, staff will
attempt to make sure working hours are outside of the peak travel hours.
There may be occasions where construction may flow into the peak hours, but
staff will attempt to control that as much as possible.
D. Grand Avenue Confluence Project— SENee reported that because Caltrans
required additional time for review and modifications to the agreement, staff
now expects to take the agreement to the City Council in mid-July. The
agreement establishes Diamond Bar's responsibility for ownership and
maintenance of the portions of old Brea Canyon Road, which will be realigned
as a result of the new on-ramp project.
E. Foothill Transit Park `n Ride Parking Structure — SENee announced that
this item was presented to the City Council during a study session about a
month ago for a potential five -story 700 plus parking structure at the Park 'n
Ride lot at the north end of the City. Caltrans owns the property and would
relinquish it to the City to allow staff to work with Foothill Transit which has
JUNE 14, 2012 PAGE 7 T&T COMMISSION
committed to funding the design and construction of a parking structure at the
lot. The Foothill Transit Board voted unanimously to approve the initial funding
and environmental documentation to move the project forward. Staff will
present a Council Consideration item to the City Council on June 1gth for
direction on whether to move forward with the project.
F. Residential Area 1(a)/Arterial Zone 6 Road Maintenance Project —
AE/Young stated that this contract was awarded to Hardy and Harper and
work began on June 1St. To date, localized R&R on Golden Springs Drive has
been completed and the rehabilitation of the alley for homes that front Sunset
Crossing Road has been completed. Also, grinding in the Residential Area
1(a) Sunset Crossing/Prospectors neighborhood, west of Diamond Bar
Boulevard, has been completed. Paving of the grinded areas is expected to
commence on June 25th, with cape seal and slurry to follow thereafter.
G. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project —
AE/Young indicated that the contract was awarded to All American Asphalt. A
pre -construction meeting for this project was held last Monday and at the pre -
construction meeting, representatives from the Cities of Chino Hills and
Pomona were also present to coordinate for this project, which abuts the city
limits of Chino Hills and includes the traffic signal at Chino Hills Parkway and
Diamond Ranch Road, which is in the jurisdiction of the City of Pomona. Work
is expected to begin on June 25th, with completion slated for July 26th or the
first week of August prior to the regular school session. Since there is summer
school at DRHS, staff will make certain the contractor does not have any
closures around the entrance during peak rush hours.
H. Pathfinder Road Erosion Control Project—AE/Young reported that the bid
opening was on May 11th. Seven bids were received. The engineer's estimate
was $47,000. The contract was awarded to the successful low bidder, Robert
D. Gosney Construction on June 5th in the amount of $44,780. Construction is
scheduled to commence in mid July.
SR60/Lemon Avenue Partial Interchange Project — AE/Young stated that
the appraisal report for the residential partial property takes of the project
along Flintgate Road has been approved and acquisitions will now take over
and work with the owners of each of the parcel takes for the acquisition of the
property. The commercial appraisal is still underway.
VC/Mok asked if the possibility of a full take still exists. AE/Young responded
that one property at the end of Flintgate Road will be offered the option of a
partial or full take and the owner will decide which option they wish to pursue.
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda with
the addition of the Grand Opening of the new Diamond Bar Library on July
28tH 2012 at 10:00 a.m. That evening the Friends of the Library will hold an
event at the new facility. As more details are available, all Commissioners will
be notified.
JUNE 14, 2012 PAGE 8 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Carrera adjourned the meeting at 8:00 p.m.
The foregoing minutes are hereby approved this 13 day of S 19 f1-1 .k , 2012.
Respectfully,
David G. Liu, Secretary
Attest:
Chairman Ted Carrera
Agenda No. 6.2(b)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
AUGUST 9, 2012
CALL TO ORDER:
Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall
Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Chairman Ted Carrera led the Pledge of Allegiance.
ROLL CALL: Commissioners Kevin House, Liana Pincher, and
Chairman Ted Carrera.
Absent: Commissioner Jen "Fred" Mahlke and Vice
Chairman Kenneth Mok were excused.
Also Present: David Liu, Public Works Director; Rick Yee, Senior
Civil Engineer; Kimberly Young, Associate
Engineer; Christian Malpica, Associate Engineer
(Traffic), and Stella Marquez, Administrative
Coordinator.
I. APPROVAL OF MINUTES:
A. Minutes of the June 12, 2012 regular meeting — Continued to September 13,
2012.
C/Pincher requested clarification that her comments in Paragraph 4 on Page 2
were about Brea Canyon Road.
II. PUBLIC COMMENTS: None Offered.
III. ITEMS FROM STAFF:
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: May, June & July 2012
2. Collisions: May, June & July 2012
3. Street Sweeping: May, June & July 2012
C/Pincher questioned the June street sweeping citation statistics from 2011.
PWD/Liu said he could not recall the details; however, staff has learned that
beginning this week, the Sheriff's Department will provide a parking control
officer who has been assigned to DB for two hours per day, four days a week
during the street sweeping week to augment the current CSO. Forthis reason,
the Commission may notice a slight upward tick in the citations. C/Pincher
asked if there was more than one street sweeper. PWD/Liu responded there is
AUGUST 9, 2012 PAGE 2 T&T COMMISSION
IV
V
VI
only one sweeper except during December and January. During that time,
street sweeping is done weekly; therefore, there are two.
C/House moved, C/Pincher seconded, to receive and file the Traffic
Enforcement update. Motion carried by the following Roll Call vote:
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
OLD BUSINESS: None
NEW BUSINESS: None
STATUS OF PREVIOUS ACTION ITEMS:
VII. ITEMS FROM COMMISSIONERS:
House, Pincher, Chair/Carrera
None
Mahlke, VC/Mok
None
C/House stated that he had received complaints regarding the long waiting time on
the northbound left turn pocket at Brea Canyon Cutoff and the SR -57 freeway ramp.
He explained that drivers must wait for the green arrow to cycle even though there is
no southbound traffic approaching. C/House inquired about the possibility of
changing the signal.
PWD/Liu asked if he understood C/House's comments about the aforementioned
signal. For the left turn movement, there is only a protected phase and he was asking
staff to look at the possibility of changing the signal to a protective/permissive phase.
That would mean that while a motorist is sifting in the left turn bay and the opposing
traffic is clear, the motorist can proceed with the left turn movement (on a green ball)
instead of waiting for a protective left -turn arrow. If so, staff will need to look at the
plans and previous warrant study to determine the basis for having a protective left
turn arrow at that intersection. C/House said he has witnessed this in the morning
peak travel hours.
AE/Malpica stated that a protective left turn signal was installed due to the layout of
the road. When one approaches the left turn lane, the road curves and slopes
downward toward the signal where traffic gains speed. He said he recalled there
were several accidents related to making a left turn with oncoming traffic due to a
line -of -sight issue. Staff can contact Caltrans to determine whether they would allow
a protective/permissible left turn. PWD/Liu added that any contemplated changes to
the signalization would require a process with Caltrans since the signal is under their
jurisdiction.
AUGUST 9, 2012 PAGE 3 T&T COMMISSION
C/Pincher wished SE/Yee the best in his move to another city and said it had been a
pleasure to have him serve DB with his knowledge and application of the facts.
Chair/Carrera told SE/Yee that he brought knowledge and professionalism to his
position with DB and the City is better for it. Chair/Carrera wished SE/Yee well and
said he believed the move was a good one for him and that he would be missed in
DB. C/House seconded Chair/Carrera's comments.
VIII. INFORMATIONAL ITEMS:
A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive
—AE/Malpica reported that the contractor is having difficulty completing one of
the items on the punch list. Staff has discussed this matter with the City
Attorney who recommended that staff file a Notice of Completion and inform
the contractor that the City intends to use the contractor's retention fund to
complete the punch item. Staff intends to bring this item to the City Council on
August 21St. The punch list item does not affect circulation or performance at
the intersection.
B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation
— AE/Malpica stated that the project was completed on time. The beacons
work well and the landscaping is clean. There were additional items that
needed to be taken care of and, on August 21St, staff will ask the City Council
to approve a contract amendment to fund these items. Upon approval, staff
will file the Notice of Completion with the City Council in September.
C. Golden Springs Drive Drainage Improvement Project — SE/Yee reported
that the Notice to Proceed was issued on August 7th. The project got
underway today and work is expected to continue through the second week of
September. This project involves construction of storm drain laterals and three
new catch basins to mitigate some of the surface drainage along Golden
Springs Drive during periods of heavy rain.
D. Grand Avenue Confluence Project— SE/Yee stated that the Administrative
Draft of the Environmental Document is expected to be released later this
month and will be circulated in-house at Caltrans for 30-45 days. Once
completed, final revisions will be included in the final document and the
document will be circulated to the public for a formal comment period.
E. Golden Springs Elementary School On-site Circulation Improvement —
SE/Yee reported that the school district has begun work to add the 50 plus
parking spaces on-site plus additional circulation area for pickup and drop off
of students. Next week the district expects to begin construction on the public
right-of-way improvements which will include four new driveway approaches
and three new curb ramps as well as, realignment of pedestrian crosswalks
with new signing and striping. The project should be completed within one
week.
AUGUST 9, 2012 PAGE 4 T&T COMMISSION
Chair/Carrera asked if this project resulted in a loss of on -street parking.
SENee said there would be more driveways so it could be said that there
would be minimal loss of on -street parking.
F. Residential Area 1(a)/Arterial/Zone 6 Road Maintenance Project —
AENoung stated that this project is substantially complete and a punch list has
been given to the contractor to be completed within the next few weeks.
Striping along Prospectors Road south of the freeway bridge was added to the
contract which was outside of the 1(a) area; however, upon further
consideration, staff determined that it was prudent to stripe the entire length of
the street up to Golden Springs Drive. The added striping work is expected to
be completed next week.
G. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project —
AENoung indicated that this project has been substantially completed with a
final walk-through yesterday. Because this is a federally funded project, staff
is awaiting paperwork from the contractor in the next couple of weeks prior to
issuance of the Notice of Completion.
H. Pathfinder Road Erosion Control Project — AENoung reported that this
project was completed and staff signed off last week. Council will consider the
Notice of Completion on August 21St
Chair/Carrera asked for details about this project. AENoung responded that it
consisted of construction of a drainage prevention slough wall to prevent storm
water flow over the sidewalk to the residences below.
SR60/Lemon Avenue Partial Interchange Project — AENoung stated that
there are nine residential properties that will have either a temporary
construction easement or partial property takes (of which there are five). Eight
offers have been presented with one owner accepting the offer from the State
for the temporary construction easement. One offer is being negotiated and
the remaining six have a week left to respond before condemnation
proceedings commence. The offer that has not yet been made to the property
owner which must be approved by the State is for a potential full property take
and this offer is expected to be presented within the next couple of weeks.
The four to five commercial appraisals have not yet been completed; however,
once completed, offers will be made to those property owners.
PWD/Liu stated that the Commission was informed this evening that letters have been sent
to residents along Sunbright Drive in response to a petition regarding the removal of the
preferential parking district in that area. Staff received the petition from the residents
objecting to the fact that their visitors are required to obtain parking permits in advance of
their visit. The primary reason for implementation of the parking district was due to high
school students parking on the street. This matter will require a public process including a
dialogue with residents along the street to make certain that staff understands the issue and
responds to the best interests of the residents.
AUGUST 9, 2012 PAGE 5 T&T COMMISSION
C/House stated that residents probably do not see a reason for the permits because parking
is not allowed; however, if allowed, the parking problem might come back. Perhaps there
should be a 90 -day in -school test of the issue.
C/Pincher suggested staff look back at the original study conducted in 2003 to determine
who the stakeholders were and whether the issues were the same. PWD/Liu felt it was
important to find out how the current residents perceive their needs and make sure they
understand the possible ramifications of removing their street from the preferential parking
district, which means anyone can park on the street any time of the day.
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Carrera adjourned the meeting at 7:42 p.m.
The foregoing minutes are hereby approved this day of 9C'1OFti— 2012.
Respectfully,
David G. ' iu, Secretary
Attest:
Chairman Ted Carrera
Agenda No. 6.2(c)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
SEPTEMBER 13, 2012
CALL TO ORDER:
Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall
Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Jen "Fred" Mahlke led the Pledge
of Allegiance.
ROLL CALL: Commissioners Jen "Fred" Mahlke, Liana Pincher,
Vice Chairman Kenneth Mok and Chairman Ted
Carrera.
Absent:
Commissioner Kevin House was excused.
Also Present: David Liu, Public Works Director; Kimberly Young,
Associate Engineer; Christian Malpica, Associate
Engineer (Traffic), and Marcy Hilario,
Administrative Coordinator.
APPROVAL OF MINUTES:
is
Fal
Minutes of the June 13, 2012 regular meeting
C/Pincher moved, VC/Mok seconded, to approve the June 13, 2012 regular
meeting minutes. Without objection, the motion was so ordered with C/Mahlke
abstaining and C/House being absent.
AYES:
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
Pincher, VC/Mok, Chair/Carrera
None
Mahlke
House
Minutes of the August 9, 2012 regular meeting — Continued to October 11,
2012.
Chair/Carrera acknowledged the attendance of Diamond Bar High School
students and Nick Mahlke, son of Commissioner Mahlke.
IL PUBLIC COMMENTS: None Offered.
SEPTEMBER 13, 2012 PAGE 2 T&T COMMISSION
III. ITEMS FROM STAFF:
A. Received and Filed Traffic Enforcement Updates for:
1. Citations: June, July & August 2012
2. Collisions: June, July & August 2012
3. Street Sweeping: June, July & August 2012
C/Mahlke moved, C/Mok seconded, to receive and file the Traffic Enforcement
update. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT:
IV. OLD BUSINESS
V
VI
LFII
P111
NEW BUSINESS
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
STATUS OF PREVIOUS ACTION ITEMS:
Mahlke, Pincher, VC/Mok,
Chair/Carrera
None
House
AE/Malpica responded to C/Pincher's previous concerns about the left turn at Brea
Canyon Cutoff and SR/57 and the lengthy wait period. Staff contacted Caltrans to
relay comments and complaints regarding this issue. Caltrans staff said they would
consult with their traffic engineers and look into the matter to see if they can
accommodate the request for a protected/permissible left turn. In the meantime, the
green light has been extended in order to allow more traffic to make the leftturn. Staff
will continue to pursue the matter.
PWD/Liu responded to C/Pincher's earlier concerns about through lanes versus
merging lanes on northbound Brea Canyon Road as one approaches Diamond Bar
Boulevard as well as, eastbound Grand Avenue between Lavender Drive and
Montefino Avenue. The striping and signage modification plans have been prepared
by the City's Traffic Engineer and the work is scheduled to be done in about two
weeks time.
ITEMS FROM COMMISSIONERS:
VC/Mok said that because he was absent from the last meeting, he would appreciate
Rick Yee's forwarding address so he could send him a card.
INFORMATIONAL ITEMS:
A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive
— AE/Malpica reported that staff took the notice of completion to the August
21st City Council meeting for approval. Staff continues to work with the
contractor to complete one final item. The contractor will be notified that the
City will use funds from the existing 5 percent retention to complete the work if
there is no compliance.
SEPTEMBER 13, 2012 PAGE 3 T&T COMMISSION
B. Sunbright Drive Petition for Removal of Preferential Parking District —
AE/Malpica stated that 70 letters were sent to the Sunbright Drive residents in
response to the request for removal of the Preferential Parking District. During
the 30 -day response period, staff received two calls and one letter. The two
calls were in favor of removing the parking district and the letter opposed the
removal of the parking district. Due to the lack of response, staff will send
Sunbright Drive residents another letter to give them a second opportunity to
provide comments.
Chair/Carrera stated that he felt this issue was important and that the residents
should have an additional notice and opportunity to speak before the
Commission on this matter in order to satisfy the residents. PWD/Liu
responded that Chair/Carrera is correct. Last month, the Commission was told
that in addition to the 33 residents who signed the petition, staff would begin its
outreach program to the other neighbors along the street. In 2003, the
parking district was created because, at that time, the residents expressed
concerns about high school students parking and encroaching into the
neighborhood. Residents wanted to maintain priority over the parking spaces
on the public streets in front of their homes. Staff will continue its outreach
effort, notify the residents one more time, and invite them to the October 11th
Commission meeting. At that meeting, staff hopes to have more input and
receive more feedback from the residents after which staff can provide the
Commission with its recommendations for what staff believes the next step
should be.
C. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stop Relocation—
AE/Malpica shared that the project was completed and that the contractor was
efficient in completing the project on time. City Council will approve the Notice
of Completion on October 2, 2012.
D. Golden Springs Drive Drainage Improvement Project—AE/Young reported
that the project is still under construction and proceeding slower than
expected. This is due to unforeseen construction issues that the contractor
came across when digging the trench for the new storm drain lateral. She
explained that a slurry backfill has required additional excavation time and
hand digging around the traffic signals and street light poles at Lavender Drive
and Golden Springs Drive was required because of the interconnect fiber in
the sidewalk. The catch basin at Lavender Drive and Golden Springs Drive is
under construction this week and nighttime construction is expected to
commence on Tuesday evening. The intersection will be closed during non-
business hours between 8:00 p.m. and 6:00 a.m. During construction, staff
will also work with Calvary Chapel to attempt to accommodate their
Wednesday evening services.
E. Grand Avenue Confluence Project — AE/Young stated that the
Administrative Draft of the Environmental document that was expected to be
released at the end of last month has not yet been distributed. As a result, the
August PDT meeting was canceled and the next PDT meeting is scheduled for
September 19tH
SEPTEMBER 13, 2012 PAGE 4 T&T COMMISSION
F. SR60/1-emon Avenue Partial Interchange Project — AE/Young stated that
the project status is the same as reported last month. The next PDT meeting
is next week and she will have more to report on the progress of the
negotiations with the residents on the partial takes and temporary construction
easements for the next meeting. The Draft MOU was authored with the City of
Industry for that agency to front the money for the right-of-way phase. The
City of Diamond Bar will reimburse Industry with the federal funds that we will
receive. The MOU went before Industry's City Council today and is expected
to go before our City Council for approval at the October 2nd meeting.
G. Golden Springs Elementary School Circulation Project — AE/Young
reported that this project is under construction. A new contractor is on site as
of last week. The original contractor was dismissed from the project and the
new contractor has made progress. The driveways and associated sidewalk
and curb and gutter on Ballena Drive have been completed. The speed
cushion, signage and legend are yet to be relocated and the driveway
approaches on EI Encino Drive will be completed. The wall footing along EI
Encino Drive has been completed.
Chair/Carrera said he believed this project was to have been completed prior
to the school year. AE/Young responded that Chair/Carrera was correct. That
was the goal of the school district and she does not know why there have been
delays, which may be the reason the initial contractor is no longer on the job.
Construction is expected to be completed by the end of this month. It was
AE/Young's understanding that the current contractor is working as many
hours as are permitted in a residential area to get the job completed. She also
stated that she had no knowledge of any complaints by residents. However,
the City's Traffic Sergeant had concerns about sidewalk access along Ballena
Drive that staff addressed. There were also a few concerns from residents
that were directly related to construction on the school site, which were
referred to the district.
PWD/Liu added that he received a call from the Public Safety Director for the
Pomona Unified School District who voiced his concern that upon completion
of those improvements, the District would like to work with the City for
additional signage and curb paintings. This will not be an issue for Diamond
Bar. The PS Director also raised an issue about a crossing guard request that
staff had previously studied for the intersection of Golden Springs Drive and
Ballena Drive, which was not warranted. However, since the school district
has invested resources to help with pedestrian and vehicular traffic, the City
wants to make certain there is a time for both parties to look at the overall
conditions after construction.
SEPTEMBER 13, 2012 PAGE 5 T&T COMMISSION
VIII. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Carrera adjourned the meeting at 7:29 p.m.
The foregoing minutes are hereby approved this i/rj day of 2012.
Respectfully,
David G. Liu, Secretary
Attest:
Chairman Ted Carrera
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # F j _
Meeting Date: November 6th, 2012
AGENDA REPORT
FROM: James DeStefano, City Manager
TITLE: Ratification of Check Register dated October 11, 2012 through October
31, 2012 totaling $ 1,244,474.68.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,244,474.68 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated October 11, 2012 through October
31, 2012 for $ 1,244,474.68 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
Luisa Fua
Accounting Technician
REVIEWED BY:
L.
Finance Director
Attachments: Affidavit and Check Register— 10/11/12 through 10/31/12.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated October 11, 2012 through October 31, 2012 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$995,973.59
Prop A - Transit Fund
$10,200.46
Prop C - Transit Tax Fund
$51,944.75
Integrated Waste Mgt Fund
$19,750.57
AB2766-Air Qlty Mgt Fund
$2,945.00
Com Dev Block Grant Fund
$6,399.54
LLAD 38 Fund
$18,126.68
LLAD 39 Fund
$9,689.94
LLAD 41 Fund
$5,066.46
Capital Imp Projects Fund
$96,347.76
Computer Eq. Rep[ Fund
$28,029.93
$1,244,474.68
Signed:
Dianna Honeywell
Finance Director
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CITY COUNCIL
7zzs�
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
TITLE: Preliminary Treasurer's Statemen — September 2012
RECOMMENDATION:
Approve the September 2012 Preliminary Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6,4
Meeting Date: Nov.6, 2012
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the investments. All investments have been made in accordance with
the City's Investment Policy.
Since there are still adjustments being made to the cash balances between the various funds for the
Fiscal 11-12 year end, the statement being presented has been termed preliminary. Once the year
end numbers have been finalized, a revised September treasurer's statement will be presented to the
City Council for approval.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Ilk
Dianna L Honeywell — Finance irector Dave Doyle Assig ity Manager
Attachments: Preliminary Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
September 30, 2012
(Preliminary)
BEGINNING TRANSFERS.: <ENDING
_ BALANCE RECEIPTS DISBURSEMENTS : -IN {OUT) BALANCE
GENERAL FUND
$15,894,454.11
391,394.94
1,831,770.22
$14,454,078.83
COMMUNITY ORG SUPPORT FD
(1,950.00)
11,455,000.00
1,000.00
(2,950.00)
MEASURE R LOCAL RETURN FD
504,154.31
55,536.85
$18,972,310.13
559,691.16
GAS TAX FUND
881,786.37
881,786.37
TRANSIT TX(PROPA) FUND
468,482.62
163,554.41
111,756.56
520,280.47
TRANSIT TX (PROP C) FUND
1,695,807.92
71,030.27
15,421.72
1,751,416.47
TEA Fund
0.00
0.00
INTEGRATED WASTE MGT FD
840,705.79
20,124.47.
820,581.32
TRAFFIC IMPROVEMENT FUND
381,411.33
381,411.33
AIR QUALITY IMPRVMNT FD
159,866.87
2,547.50
157,319.37
TRAILS & BIKEWAYS FUND
50,029.69
50,029.69
Prop 18 BOND FUND
0.00
0.00
PARK FEES FD
64,599.96
64,599.96
PROP A - SAFE PARKS ACT FUND
(41,245.53)
(41,245.53)
PARK & FACILITIES DEVEL. FUND
163,509.78
4,397.14
167,906.92
COM DEV BLOCK GRANT FUND
(3,504.61)
5,440.86
(8,945.47)
CITIZENS OPT -PUBLIC SAFETY FD
82,379.65
1,501.50
80,878.15
NARCOTICS ASSET SEIZURE FD
162,363.53
162,363.53
CA LAW ENFORCEMENT EQUIP PRGM
40,969.50
40,969.50
E BYRNE JUSTICE ASSIST GRANT -R
0.00
0.00
E BYRNE JUSTICE ASSIST GRANT
(1,264.06)
(1,264.06)
LANDSCAPE DIST #38 FUND
(64,655.72)
21,340.03
(85,995.75)
LANDSCAPE DIST #39 FUND
(46,599.08)
14,808.95
(61,408.03)
LANDSCAPE DIST #41 FUND
6,000.39
23,568.34
(17,567.95)
ENERGY EFF & CNSVTN BLK GRT
(260.53)
(260.53)
CAP IMPROVEMENT PRJ FUND
(1,873,720.15)
3,345.91
78,555.41
(1,948,929.65)
PFA DEBT SERVICE FUND
0.00
0.00
SELF INSURANCE FUND
757,540.23
757,540.23
EQUIPMENT REPLACEMENT FUND
216,840.07
216,840.07
COMPUTER REPLACEMENT FUND
73,181.78
73,181.78
PUBLIC FINANCING AUTHORITY FUND
1.95
1.95
TOTALS
$20,410,886.17
$689,259.52
$2,127,835.56
$0.00 $18,972,310.13
SUMMARY OF CASH:
DEMAND DEPOSITS: GENERAL ACCOUNT ($1,002,923.42)
PAYROLL ACCOUNT 41,311.95
CHANGE FUND 1,000.00
PETTY CASH ACCOUNT 500.00
TOTAL DEMAND DEPOSITS
($960,111.47)
INVESTMENTS: US TREASURY MONEY MARKET ACCT
$1,208,131.83
LOCAL AGENCY INVESTMENT FD
7,269,287.82
BONDS & CERTIFICATE DEPOSITS
11,455,000.00
CASH WITH FISCAL AGENT:
1.95
TOTAL INVESTMENTS
$19,932,421.60
TOTAL CASH
$18,972,310.13
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are
available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments
are detailed on the attached Investment Report.
All investments are in compliance with the investment policy adopted by the City of Diamond Bar.
The above summary provides sufficient cash flow liquidity to meet the next six month's
James DeStefano,ITreasurer
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of September 2012
Total investments
2012-13 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal & Corp Ilii �.i
LAIF Fund
Securities
Issue
Maturity
Curr Par/
Market
Fair Market
Coupon
Investment Type
Cusip
Rating
Date
Date
Term
Orig Par
Price
Value *
Rate
GE Cap Corp
36962G5Q3
AAA
01/30/12
01/30/15
3.0 Yrs
1000,000
97.592
975,924.00
1.375%
GE Cap Corp
36962G5T7
AAA
02/18/12
02/08/16
4.0 Yrs
1,000,000
99.604
996,043.00
1.550%
Fed Natl Mig Assn Note
3136FTFW4
AAA
10/26/11
10/26/16
5.0 Yrs
1,000,000
100.081
1,000,816.00
1.500%
Fed Nall Mtg Assn Note
3136FTLL1
AAA
11/16/11
11/16/16
5.0 Yrs
1,000,000
100.178
1,001,783.00
1.813%
Fed Nat] Mtg Assn Note
3136FTNK1
AAA
11/21/11
11/21/16
5.0 Yrs
1,000,000
100.088
1,000,881.00
1.500%
Fed Nat] MI Assn Note
3135GONF6
AAA
08/21/12
08/21/17
5.0 Yrs
500,000
100.305
501,525.00
1.000%
Federal Farm Credit Banks
3133EAU97
AAA
09/13/12
09/13/17
5.0 Yrs
500,000
100.079
500,397.00
1.020%
Negotiable CD- Aurora Bank
05155THP6
AAA
06/29/11
06/28/13
2.0 Yrs
248,000
100.315
248,782.19
0.900%
Negotiable CD - Customers Bank
23201
AAA
08/22/12
02/22/13
0.5 Yr
248,000
100.012
248,03199
0.450%
Negotiable CD - Compass Bank
20449E3C8
AAA
09/30/11
09/30/13
2.0 Yrs
248,000
100.391
248,970.67
1.000%
Negotiable CD - American Exp Bk
02587DBJ6
AAA
07/14/11
01/14/14
2.5 Yrs
248,000
100.745
249,848.59
1.050%
Negotiable CD - Bank of China NY
06425HYAB
AAA
01/27/12
01/27/14
20 Yrs
248,000
100.219
248,544.11
0.900%
Negotiable CD- Huntington Nat'l Bk
446438NS8
AAA
01/27/12
01/27/14
2.0 Yrs
248,000
100.088
248,219.48
0.800%
Negotiable CD- Sovereign Bank
84603M261
AAA
07/07/12
07/07/14
2.0 Yrs
248,000
99.947
247,869.55
0.850%
Negotiable CD -Ally Bank UT
02005QVNO
AAA
10/05/11
10/06/14
3.0 Yrs
248,000
100.626
249,553.96
1.300%
Negotiable CD - Medallion Bank
58403BYC4
AAA
06/08/12
12/08/14
2.5 Yrs
248,000
99.808
247,525.57
0.750%
Negotiable CD- Safra Nat'l Bank NY
786580YA2
AAA
01/30/12
01/30/15
3.0 Yrs
248,000
100.604
249,499.90
1.000%
Negotiable CD - CIT Bank
17284AUMB
AAA
06/29/11
06/29/15
4.0 Yrs
248,000
101.889
252,685.71
1.600%
Negotiable CD- First Bank Puerto Rico
33764JEH4
AAA
06/08/12
06/18/16
4.0 Yrs
249,000
99.717
248,296.82
1.250%
Negotiable CD- World Fin Capt[ Bank
98146QBNO
AAA
11/16/11
11/16/16
5.0 Yrs
248,000
102.260
253,606.28
1.500%
Negotiable CD - Barclays Bank
06740KFH5
AAA
12/21/11
12/21/16
5.0 Yrs
248,000
101.750
252,342.23
2.000%
Negotiable CD - Goldman Sachs Bk
38143AMV4
AAA
03/21/12
03/21/17
5.0 Yrs
248,000
100.676
249,677.72
1.600%
Negotiable CD - Discover Bank
2546705F5
AAA
03/21/12
03/21/17
5.0 Yrs
248,000
100.676
249,677.72
1.600%
Negotiable CD - Slate Bank India
856284D76
AAA
03/23/12
03/23/17
5.0 Yrs
248,000
100,669
249,660.11
1.650%
Negotiable CD - JP Morgan Bank
48124JAH1
AAA
03/29/12
03/29/17
5.0 Yrs
246,000
100.455
247,119.54
1.000%
Negotiable CD - BMW Bank
05568PV95
AAA
04/13/12
04/13/17
5.0 Yrs
248,000
100.382
248,949.59
1.750%
Negotiable CD - GE Capital Bank
36157QCN5
AAA -
05/04/12
05/04/17
5.0 Yrs
248,000
100.311
248,771 77
1.750%
Negotiable CD -GE Capital Bank
3616OWK57
AAA
05/04/12
05/04/17
5.0 Yrs
248,000
100.311
248,771.77
1.750%
Negotiable CD- Sallie Mae Bank
79545ONV3
AAA
08/15/12
08/15/17
5.0 Yrs
248,000
99.935
247840.78
1.750%
Total Securities B CDs
$
11,455,000
$
11,461,615.05
Local Agency Investment Fund
AAA
7,269,288
7,278,840.19
0.348%
US Treasury Money Market
AAA
$1,208,132
1,208,131.83
0.010%
Total Liquidity
$
8,477,420
$
8,486,972.02
Union Bank -(Fiscal Agent)
AAA
1.95
1.95
0.000%
Total investments
2012-13 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal & Corp Ilii �.i
LAIF Fund
Securities
36.47%
30.10%
Certificate
U.S Treasury
Deposits
Money Market
27.37%
6.06% Total Investment- 19932422
$ 19,932,422. $ 19,948,589.02
$204,600.00
$47,563.41
23.247%
TYPE OF INVESTMENTS:
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment and the security investment is currently
held in a custodial account by Wells Fargo Institutional Securities LLC for
safe -keeping services.
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places
no limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of shortterm government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Negotiable Certificate Of Deposit
A certificate of deposit with a minimum face value of $100,000. These are
insured by FDIC up to $250,000 per owner for single accounts.
CITY COUNCIL
Agenda #
Meeting Date: 11106112
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City ManNCitty
TITLE: Authorization to exceed the anager's purchasing authority of $25,000 to extend
vendor services with Turbosp,nc. for the Engineered Wood Fiber at the Dog Park
in an amount not to exceed $48,125 for the 2012/13 fiscal year, an amount that includes
a 10% contingency.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Engineered Wood Fiber costs for the Dog Park are included in the
2012/13 Fiscal Year budget. Estimated cost of these items was $49,560, including contingencies.
Total cost should not exceed $48,125, unless unexpected conditions are encountered.
BACKGROUND: City staff received four bids to supply, deliver and install 1,250 Cubic
Yards of Engineered Wood Fiber for the dog park:
Turboscape $43,750
RW P $47,125
Cross Roads Mulch $47,500
Dog n -it Parks $51,075
The low bid was submitted by Turboscape. However, an award for services to a single vendor in a
fiscal year cannot exceed the City Manager's purchasing authority of $25,000 without prior
authorization from the City Council. Staff is seeking City Council authorization for expenses not to
exceed $48,125, which includes a 10% contingency.
DISCUSSION: The Engineered Wood Fiber in the dog park will be six inches deep. Total
amount of wood fiber for both the small and large dog areas is estimated to be 1,250 Cubic Yards.
Engineered Wood Fiber is the second most popular surfacing for a Dog Park, behind grass.
Installation and maintenance of wood fiber is much more cost effective than grass. Using grass as
the surfacing material would have added another $235,000 to the cost of construction of the Dog
Park, including sod, irrigation and fine grading
PRE0JRED AND REVIEWED BY: REVIEWED BY:
Bo R Dianna Honeywell
Director of Community Services Finance Director
Attachment: Quote from Turboscape, Inc. dated 10/23/12
Turboscape, Inc.
PO Box 461
Santa Clara, UT 84765
866-887-2672
clint@turboscape.com
Anthony Jordan
21825 Copley Drive
Diamond Bar, CA 91765
Turboscape, Inc.
Estimate
•'-
10/23/2012 748
s-
Clint
Blower Truck
i
10/23/2012
Supply, Deliver and Install
i
1250
I
35.00
I
43,750.00
it
Looking forward
to working with you .'
II
r
i
Accepted By: Accepted Date:
CITY COUNCIL
Agenda 4 6.6
Meeting Date: 11106/12
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
4 F,
s
FROM: James DeStefano, City Man
TITLE: AWARD OF CONTRACT TO TKE LANNI NG, INC. IN THE AMOUNT NOT TO EXCEED
$52,400 FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR THE GRAND VIEW
TRAIL AND THE GRAND VIEW TRAIL LINK; AMOUNT INCLUDES $4,000 FOR
REIMBURSABLES; PLUS APPROPRIATION OF $2,750 OF PARK DEVELOPMENT
FUNDS AND $2,750 OF LAND & WATER CONSERVATION GRANT FUNDS TO FULLY
FUND THE DESIGN OF THIS PROJECT.
RECOMMENDATION: Award contract.
FINANCIAL IMPACT: $25,000 of Park Development Funds and $25,000 of Land & Water
Conservation Grant funds are included in the 2012/13 FY Budget for the design of construction
documents for this project. Staff estimates that total design costs will be $55,500 including the TKE
contract, reimbursables, required archeological survey and the cost of flyers promoting community
trail meetings. The Land & Water Conservation Grant requires a 50% match, so when this funding is
utilized, it must be matched with another funding source, in this case Park Development Funds. Staff
is requesting $2,750 of Land & Water Conservation Grant funds and $2,750 of Park Development
Funds be appropriated by the City Council to this project, resulting in a total budget of $55,500.
BACKGROUND: The City of Diamond Bar has been awarded two grants from the Land & Water
Conservation Grant fund for the design and development of the Grand View Trail and the Grand View
Trail Link. The two grants total $209,171. The completion of these two trail segments will result in a
trail that starts in the east parking lot of the Diamond Bar Center and goes entirely around the open
space area and ends in the west parking lot of the DBC, and become the City's first complete loop
trail.
To complete these trail segments, staff needs the assistance of a consultant team to determine the
best route for the trails, to design the details of the trails and to develop the construction documents.
Staff released a request for proposals (RFP) on August 12, 2012 to start the selection process for a
qualified consultant team. Five consultant teams submitted proposals in response to the RFP. After
reviewing the proposals, staff interviewed the top two rated consultant teams based on the proposal
content, and determined that TKE Planning, Inc. will provide the best consultant team for this project.
DISCUSSION: The team members from TKE Planning, Inc. also completed the City of Diamond
Bar Parks Master Plan document, which includes the Trails Master Plan. The principal of this consultant
team spent many hours at the project site while completing the Trails Master Plan.
The consultant team from TKE also hosted many community meetings during the master plan process
and was very successful in obtaining feedback from meeting attendees. Staff believes TKE Planning, Inc.
will do an excellent job working with the community, staff and City officials to develop a quality design
for the Grand View Trail and the Grand View Trail Link.
The five (5) firms that submitted proposals for this project and their fees are:
* Firm recommended by staff for award of contract.
Please note that under the RFP process, the City awards the contract to the firm it believes is best
equipped to perform the work, not necessarily to the lowest bidder. In this instance, based on all of
the criteria, staff believes that TKE Planning, Inc. is best qualified for this project.
PREPARED AND REVIEWED BY:
Director of Community Services
REVIEWED BY:
Dianna Honeywell 'M
Director of Finance
Attachments: Consulting Services Agreement dated 11/06/12 (award of contract date)
Proposal from TKE Planning, Inc. dated 9/20/12 (submittal date)
Request for Proposals dated 9/20/12 (due date)
Estimated Fee
Final
Company Name
Base Fee
for Reimbursables
Total
Rank
TKE Planning, Inc.*
$48,400
$4,000
$52,400.00
1
Architerra Design Group
$46,918.50
$2,000
$48,918.50
2
RJM Design Group
$67,710
$3,000
$70,710.00
3
Hirsch and Associates
$72,185
$2,000
$74,185.00
4
David Evans & Associates
$71,040
$16,250
$87,290.00
5
* Firm recommended by staff for award of contract.
Please note that under the RFP process, the City awards the contract to the firm it believes is best
equipped to perform the work, not necessarily to the lowest bidder. In this instance, based on all of
the criteria, staff believes that TKE Planning, Inc. is best qualified for this project.
PREPARED AND REVIEWED BY:
Director of Community Services
REVIEWED BY:
Dianna Honeywell 'M
Director of Finance
Attachments: Consulting Services Agreement dated 11/06/12 (award of contract date)
Proposal from TKE Planning, Inc. dated 9/20/12 (submittal date)
Request for Proposals dated 9/20/12 (due date)
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of November 6, 2012 by and between the City of Diamond Bar, a
municipal corporation ("City") and TKE Planning, Inc. ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor to provide
consulting services to City as set forth in Exhibit "A".
B. Consultant represents that it is fully qualified to perform such consulting services by virtue
of its experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "B" the Consultant's Response, dated
September 20, 2012 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of the specific
services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect November 6. 2012, and shall
continue until June 30, 2015 unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for each service which
Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B."
Payment will be made only after submission of proper invoices in the form specified by City. Total
payment to Consultant pursuant to this Agreement shall not exceed Forty -Eight Thousand Four
Hundred dollars ($48,400) plus $4,000 for reimbursables for a total authorization of $52,400.
4. General Terms and Conditions. In the event of any inconsistency between the
provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control.
5. Addresses.
City: City Manager
Consultant:
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4177
6. Status as Independent Consultant.
Jeff Scott, Principal
TKE Planning, Inc.
2305 Chicago Avenue
Riverside, CA 92507
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or
otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over
the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement.
Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees
are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Consultant and the audit in any way fails to sustain the validity of
a wholly independent contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any
appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable worker's compensation laws. City
shall have the right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6,
7. Standard of Performance. Consultant shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
B. Indemnification. CONSULTANT shall indemnify, defend with counsel approved
by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising
out of or in connection with CONSULTANT'S negligence, recklessness or willful misconduct
in the performance of work hereunder or its failure to comply with any of its obligations
contained in this AGREEMENT, except such loss or damage which is caused by the sole
active negligence or willful misconduct of the CITY (meaning that CONSULTANT shall
indemnify and defend CITY notwithstanding any alleged or actual passive negligence of CITY
which may have contributed to the claims, damages, costs or liability). Should CITY in its
sole discretion find CONSULTANT'S legal counsel unacceptable, then CONSULTANT shall
reimburse the CITY its costs of defense, including without limitation reasonable attorneys
fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly
pay any final judgment rendered against the CITY (and its officers, officials, employees and
volunteers) with respect to claims determined by a trier of fact to have been the result of the
CONSULTANT'S negligence, recklessness or willful misconduct. It is expressly understood
and agreed that the foregoing provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California and will survive termination of this Agreement.
9. Insurance. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company admitted to do business in
California and approved by the City (1) a policy or policies of broad -form comprehensive general
liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any
injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers,
employees, agents, and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance,
with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance
(errors and omissions) to cover or partially cover damages that may be the result of errors, omissions,
or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5)
worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insureds on the policy (ies) as to comprehensive general liability, property damage, and
automotive liability. The policy (ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be
non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30)
day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify
the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant to
the terms of this Agreement; shall be issued by an insurance company which is admitted to do
business in the State of California or which is approved in writing by the City; and shall be placed with
a current A.M. Best's rating of no less that A VII.
C. Consultant shall submit to City (1) insurance certificates indicating compliance
with the minimum worker's compensation insurance requirements above, and (2) insurance policy
endorsements indicating compliance with all other minimum insurance requirements above, not less
that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be
executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a
substantially similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Consultant's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Consultant's prior written consent, use
the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the performance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by Consultant
under this Agreement, or which would conflict in any manner with the performance of its services
hereunder. Consultant further covenants that, in performance of this Agreement, no person having
any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of
having any interest which would conflict in any manner with the performance of its services pursuant
to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Consultant's covenant under this section shall survive the termination
of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this
Agreement during the provision of services on a particular project. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon
the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to
pay Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue performing
services.
14. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Consultant reserves the right to determine the
assignment of its own employees to the performance of Consultant's services under this Agreement,
but City reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or
on behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any
work covered by this Agreement except contracts or subcontracts for standard commercial supplies or
raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent of City,
and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
17. Performance Evaluation. For any contract in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of the
first anniversary of the effective date of this Agreement, and each year thereafter throughout the term
of this Agreement. The work product required by this Agreement shall be utilized as the basis for
review, and any comments or complaints received by City during the review period, either orally or in
writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If
any noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances,
codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Consultant, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
20. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the
prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including
reasonable attorney's fees and costs, including costs of expert witnesses and consultants.
21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
24. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Consultant and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be amended, nor any provision or breach hereof waived, except in a writing
signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"CITY"
ATTEST: CITY OF DIAMOND BAR
By: By:
Tommye Cribbins Ling -Ling Chang
City Clerk Mayor
Approved as to form: "CONSULTANT'
TKE Planning, Inc.
City Attorney Name o Co ny
By:
Repre. entative
Its:
Title
September 20, 2012
Bob Rose, Community Services Director
City of Diamond Bar
21810 Copley Drive
Diamond Bar, Ca 91765
Subject: Proposal for the Design of Construction Documents for the Grand View Trail and Trail Link in
the City of Diamond Bar
Dear Mr, Rose:
At TKE Engineering & Planning, Inc., we design creative environments that celebrate the joy of outdoor
activities. The Design of Construction Documents for the Grand View Trail and Trail Link project presents a
great opportunity to work collaboratively with your staff to establish the basis of what great outdoor spaces,
services and resources are built from, a sound foundation!
TKE is intimately familiar with this project as they have worked closely with Diamond Bar on the completion of
the Parks and Recreation Master Plan. Within this document housed a trail component. Jeff Scott has
personally walked this site with City Staff. TKE also met with City staff on site and reviewed the site conditions
and RFP requirements to ensure the upmost understanding of the City's needs and the grant requirements as
well as the challenging topography.
TKE's wealth of experience and comprehensive project team will bring an invaluable perspective to the project
and will help to significantly expedite project delivery. TKE has extensive background in preparing
Construction Documents for parks and trails of all sizes, and has completed several for varying municipalities
in Southern California. Our team has a passion for parks and the outdoors and looks forward to bringing that
passion to this exciting project for the City of Diamond Bar. We have staff able to accommodate this project at
a moment's notice and will devote our time and efforts to providing a comprehensive and successful product.
We look forward to working with you and the community and thank you for considering our design team. It is
our hope that our proposal expresses our strong qualifications and sincere interest in the Grand View Trail
and Grand View Link project for the City. If you have any questions regarding our proposal, please contact
me at (951) 680-0440 orjscott(@tkeengineering.com.
Sincerely,
d
Jeffrey Scott, ASLA
Principal
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Cover Letter
Table of Contents
Section A — Company Profile
Historyof Firm........................................................................ A.1
Firm Organization Chart ........................................................ A.2
Project Management .... ................. .... —..................... ,............ A.3
Personnel Organization Chart ................................................ A.4
Resumes.................................................................................. A.5
Section B — Description of Services
Scope of Services Overview ..................................................... B.1
QualityControl........................................................................ B.2
Section C — Proposed Fee
FeeSchedule......................................................................... C.1
Section D — Experience
Project Experience.................................................................. D.1
Section E — References
References.............................................................................. E.1
Section F — Project Schedule
Schedule................................................................................. F.1
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK TABLE OF CONTENTS
Contact:
Jeffrey Scott, ASLA,
Principal
iscott@tkeengineering com
TKE Engineering & Planning, Inc.
2305 Chicago Ave.
Riverside, Ca 92507
(951) 680-0440
www.tkeengineering.com
Corporate Memberships:
American Council of
Engineering Companies (ACEC)
American Society of Landscape
Architects (ASLA)
California Parks and Recreation
Society (CPRS)
United States Green Building
Council (USCBG)
sdfit�
TKE ENGINEERING & PLANNING, INC.
TKE Engineering, Inc. (TKE), was established in 2000, and in the last
twelve years has developed into one of Southern California's premier full
service consulting A/E/C firms. In 2010, the Planning division (TKE
Planning, Inc.) was established to broaden the services offered by TKE to
our clientele. In 2012 we have added a Construction component as well
which offers not only design build but in house Construction Management
team.
TKE was established with the goal of providing turnkey A/E/C consulting
services for municipal projects in order to benefit our community. As a
result of the focus of the firm on this mission, TKE has earned a
reputation for thoroughness, rapid turnaround, cost efficiency and
overall quality of work. We are a highly motivated, dynamic firm with the
goal of being your preferred consultant.
TKE's multidisciplinary effort offers the following services to benefit our
clients:
• Landscape Architecture
• Planning
• Civil Engineering
• Survey
• Architecture
• Plan Checking
• Inspection
• CIP Design
• Construction
• Project and Construction Management
• Design Build
• Program Management
• Utility Company Coordination and Management
• Grant Writing, Funds Acquisition and Management
• CDBG, HUD and Federally/State Funded Project Management
services.
The following is brief narrative of applicable services related to the Grand
View Trail Project for the City provided by TKE:
Experienced Staff
TKE's staff has been involved with numerous types of projects from small
to large scale. We specialize and provide an in house team which offers a
multidisciplinary approach. Understanding the value of all project types,
no project is too big or too small. Our specialty is projects which are
CITY Of DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.I
atypical. Additionally our sub -consultants are individuals whom we work
with time and time again due to their abilities and knowledge. The team
we offer to our clients is comprehensive and works as a well oiled
machine, providing an effective process to reach a viable and aesthetic
project.
Landscape Architecture
TKE's Landscape Architecture department uses a sustainable approach
to all projects we take on. Incorporating design aesthetics and technical
competence offers the complete package to our clients. TKE's landscape
architecture portfolio includes the following:
o Recreation Trails
o Efficient modeling related to landscapes and irrigation practices
o Turf Replacement
o Park and Recreation Infrastructure Funding, Planning, Design,
Bidding and Construction
o Athletic Facilities Funding, Planning, Design, Bidding and
Construction
o Streetscape and median design
o Sports Complex Design
o Sustainable Revitalization
o Park maintenance and renovation
o Landscape and Irrigation Design
o Beautification projects
Planning
Innovative planning practice is focused on balancing community needs
with limited resources, be it the need for increased transportation
capability against open space or the need for additional housing against
an Environmentally Sensitive Area. TKE's planning staff is committed to
community outreach in order to determine the allocation of these
resources ensuring that the end result of the planning process is a
comprehensive written path fully backed by the community it affects.
Our dedication to this practice is consistent and thorough whether we
are assisting you with a new general plan, a Specific Plan or a
comprehensive Parks and Recreation Master Plan. Our portfolio includes
the following project types:
o Comprehensive Plan Development
o Feasibility Studies
o Market Analysis
o Financial Sustainability Studies
o Community Planning
o Economic and Fiscal Impact Analysis
o Environmental Planning and Documentation
o Growth Management Planning
o Land Use Permits and Approvals
o Park, Recreation and Open Space Planning
CITY OF DIAMOND BAR I GRAND VIE1N TRAIL & TRAIL LINK SECTION A.1
o Policy and Regulatory Analysis
o Public Involvement Strategies
o Site and Facility Master Planning
o Transportation Planning
o Zoning and Subdivision Ordinance Development
o Urban Planning
o Financial Sustainability
Civil Engineering
TKE's Civil Engineering projects have included:
o Sanitary Sewer Infrastructure Funding, Planning, Design,
Bidding and Construction
o Potable and Recycled Water Infrastructure Funding, Planning,
Design, Bidding and Construction
o Sewer and Water System Hydraulic Analysis
o Infrastructure Master Planning/Capital Improvement Program
(CIPS) development and management
o Hydrologic Studies/Hydraulic Design
o Storm Water Pollution Prevention Plans (SWPPP)
o Sediment and Erosion Control Facilities
o Hydromodification Studies/Water Quality Management Plans
(WQMPS)
o Transportation Improvements
o ADA Accessibility Improvements
Surveying/Mapping/Right-of-Way Engineering
TKE provides Land Analysis services for many projects:
o Transportation Improvements
o Land and real estate developments
o Sewer and water improvements
o Grade Separations
o Street widening
Our Surveying and Mapping experts provide these services:
o Construction Layout/Staking
o Right -of -Way Engineering
o Boundary Surveys
o Construction Surveys
o Design Surveys
o Legal Description Surveys
o Aerial Mapping
o A.L.T.A Surveys
o Topographic Surveys
o Control Surveys
o Easement Surveys
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.1
F'44v�
Architecture
TKE's experienced architecture staff has worked on a diverse
background of project types, from small projects to large designs. Our
portfolio includes the following project types:
o Architecture Design, Bidding, Construction
o Site Evaluation
o Building Retrofits
o Building and Tenant Improvements
o Building Expansions
o ADA Accessibility Improvements
o Interior Design
Construction/Design Build
TKE's approach to the design build process is to offer to our clients a
comprehensive project delivery system which reduces the risk to the
owner. Built into this process is a streamlined Endeavour which
intertwines the design and construction methods. The end result is a
delivery schedule which is shortened,
Our Construction team is well versed in the industry and has a vast
background of projects under their belts. Providing our clientele with a
streamlined process, and a single individual which carries through the
project from start to finish, TKE offers a comprehensive construction
model which eliminates confusion in the field and in the plans. The single
point contact person will ease the project from start to finish.
Services include:
o Construction Management
o Certified Payroll
o Construction Contract Administration
o Design Constructability Review
o Coordination with Government and Regulatory Agencies
o Construction Scheduling
o Construction Inspection
o Contractor Coordination
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.1
t=:
Landscape
Architecture
Principal
Monika Rohinson
Landscape Architect
Todd Holmes
Firm Organization Chart
Our broad array of services and in-house team provides our clients a
trusted consultant to turn to in any challenge, no matter how simple or
complex. We pride ourselves in the management and completion of
special, atypical projects and thrive on challenging budgets and
deadlines. It is this commitment to service and diverse array of
offerings that makes us unique and drives our long-standing
relationship with our client base and it is these qualities that make us
"the right fit" for the City.
Michael Thornton
President of Engineering, Planning &
Construction
QA/QC
Principal
Principal
Matt Evans
Surveyor
Jef ey Scott
Architect
Teny Renner
Senior Consultant
Matt Evans
Ron Hagan
Survey
PrincipalPrincipal
Michael Tltornton
Terry Renter
Surveyor
Civil Engineer
Ron Musser
Teny Renner
Support Staff
Principal
Shawn Ryan
Ic CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.z
JAIMIN r:15411Uati ON100,10141
[Dedicated On oinq Service to Ensure Your
Safisfacfion
You can rely on us. We are dedicated to providing you with the highest
level of personal service - from the very first meeting to well after the
job is done. We are committed to enhancing your team because we
care about your project just as much as you do. As partners, you will be
able count on our technical excellence, proactive communication,
committed deadlines, and cost-effective strategies to achieve your goal.
Tailored Solutions and Designs That Fit Your
Project
We take the time to listen and work closely with you so we can create
that perfectly balanced design to ft within your time line, budget, and
goals. Our design team strives to come up with "outside of the box"
thinking to design a plan that sustains, while finding ways to infuse
environmental responsibility and achieve resource efficiency that's so
important to us all.
Get Me Value That Comes When We Join
Te*u
We know there is more to all of this than just calculations and lines on
paper. You have a vested interest to protect each time you add
someone to your team. But a valuable team player is one that
maximizes the value of your interest. That is just what we call good
service at TKE. When we join your team, you can be confident you will
see why our clients are so loyal.
Early Communication and Site Investigation KEE
to i Successful Project 0
CTo ensure the project gets off on the right foot and continues thru the
completion of the project, early communication between the design
team and the client is the key for success. We also believe that visiting
the site is invaluable to the project for the design team and engineers
to understand and know what the site conditions are and how we can
r coordinate this into our design,
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.3
Project Team Organization Chart
TKE fully recognizes the City's concern for high quality, timely
performance, and precise communication when utilizing the services of
a consultant. Each project conducted by TKE is managed and staffed
by a project team assembled to meet the specific needs of the project.
We have assembled a highly qualified and experienced project team,
which we believe will best serve your needs and is available at a
moment's notice. In the following section we have listed an
organizational chart as well as our resumes for each of our team
members.
Principal in Charge
jeTrey Scott
TKE
Senior Associate
Consultant
Ron Hagan
TKE
City of
Diamond Bar
DIA)H an BAR
Project Manager
Monika Robinsm
TKE
Trail Planning
Monika Robinson
TKE
Survey I I Civil Engineering
Ron Musser Terry Romer
TKE TKE
Support Staff
TKE
MW CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.4
JEFFREY SCOTT
TKE Engineering & Planning,
Inc.
Vice- President &
Founder of Planning
PROJECT ROLE
Principal -in -Charge
AFFILIATIONS
California Parks and
Recreation Society (CPRS)
American Society of
Landscape Architecture
(ASLA)
Board Member of the
California Parks and
Recreation Society 2000-2003
TKE Personnel
QUALIFICATIONS
Mr. Scott is Vice -President and owner of the TKE Planning Division. His main
responsibilities lie in business development, project management, land
planning, landscape architectural and architectural design, including design
and planning for parks, streetscapes, sports facilities, schools, commercial,
residential, and industrial developments. He has over 30 years of
experience in land planning, park planning, landscape architecture,
architectural design, project management and construction management,
With over 15 years in overseeing multidisciplinary team environments, Mr.
Scott brings a vast background of project experience and seamless delivery.
Being a visionary in the design field, he has the ability to tackle any project,
assemble the team and provide the expertise needed to provide a
comprehensive and successful final project, be it design, master planning,
land planning, or analysis.
EDUCATION
Bachelors of Science, Landscape Architecture
California State Polytechnic University, Pomona
EXPERIENCE
• Sycamore Canyon Trail — Diamond Bar, CA
Project Type: Design Trail, Construction Documentation
• Sycamore Canyon Trail Head — Diamond Bar, CA
Project Type: Design Trail, Construction Documentation
• Sycamore Canyon Restroom and Maintenance Facility — Diamond Bar, CA
Project Type: Design Architecture, Construction Documentation
• Diamond Bar Parks and Recreation Master Plan — Diamond Bar, CA
Project Type: Parks & Rec. Master Plan
• Whittier Narrows Equestrian Center and Trails Master Plan — Los Angeles, CA
Project Type: Parks/Trail
• Joslyn Senior Center Expansion and Larkin Park Master Plan— Claremont, CA
Project Type: Park Master Plan, Demands & Needs Analysis, Architectural Review
and Programming
• Mead Valley Community Center and Park— Mead Valley, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
• Civic Center Park Sports Field — Arcadia, CA
Project Type: Park Conceptual Plan, Construction Documentation
• Fullerton Bike Trail Expansion — Fullerton, CA
Project Type: Parks & Rec. Master Plan
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.a
TODD HOLMES
TKE Engineering & Planning,
Inc.
PROJECT ROLE
Landscape Architect
LA 18036 (CA)
T KE Personnel
QUALIFICATIONS
Mr. Holmes, has over 23 years of experience in planning, landscape
architecture, and project management in a variety of diverse settings. Mr.
Holmes was a division -level manager responsible for the budgeting, design
and construction of park, trail, and landscape related capital improvement
projects in the cities of Chino Hills, Temecula and Pasadena and in the
counties of San Bernardino and Sonoma. Mr. Holmes has also been
responsible for project planning at all levels, from neighborhood parks to
city wide park, recreation and open space master plans.
EDUCATION
Bachelor of Science, Landscape Architecture
California State Polytechnic University, Pomona
EXPERIENCE
• Diamond Bar Parks and Recreation Master Plan — Diamond Bar, CA
Project Type: Parks & Rec. Master Plan
Responsibilities: Graphics/ Outreach / Project Manager
• Whittier Narrows Equestrian Center and Trails Master Plan — Los Angeles, Ca
Project Type: Parks/Trails
• Fullerton Bike Trail Expansion — Fullerton, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
• San Timoteo School House — Riverside County Parks and Open Space District
Project Type: Conceptual Site Plan, Construction Documentation, Cost Estimation
• Joslyn Senior Center Expansion and Larkin Park Master Plan — Claremont, CA
Project Type: Park Master Plan, Demands & Needs Analysis, Site Review and
Programming, Community Outreach
• Mead Valley Community Center and Park— Mead Valley, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
Civic Center Park Sports Field — Arcadia, CA
Project Type: Parks Conceptual Plan, Construction Documentation
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
MONIKA ROBINSON
TKE Engineering & Planning,
Inc.
Principal
PROJECT ROLE
Trail Planner
PROFESSIONAL AFFILIATIONS
American Society of
Landscape Architects (ASLA),
Corporate Member
`f 4'"
TKE Personnel
QUALIFICATIONS
Monika Robinson brings a rich background in the field of fine arts to her work in
Landscape Architecture. She has a background of over twenty years in
graphics, drawing and design. With over ten years devoted to the field of
Landscape Architecture, she incorporates her knowledge of design and
aesthetics into creating spaces that enrich the human experience. Monika has
completed a wide range of design and planning projects including; parks and
recreation master plans, sports venue design, public park design, streetscapes,
institutional campus design, residential community master plans and model
home design, and commercial and residential design projects. Monika brings an
artistic eye to each project and thrives on taking a team approach to obtaining
project goals.
EDUCATION
Bachelors of Science, Landscape Architecture
California State Polytechnic University, Pomona
Associate of Arts, Liberal Studies
Fullerton College
EXPERIENCE
• Diamond Bar Parks and Recreation Master Plan — Diamond Bar, CA
Project Type: Parks & Rec. Master Plan
Responsibilities: Graphics/ Outreach / Project Manager
• Whittier Narrows Equestrian Center and Trails Master Plan — Los Angeles, Ca
Project Type: Parks/Trails
• Fullerton Bike Trail Expansion — Fullerton, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
• San Timoteo School House — Riverside County Parks and Open Space District
Project Type: Conceptual Site Plan, Construction Documentation, Cost Estimation
• Joslyn Senior Center Expansion and Larkin Park Master Plan — Claremont, CA
Project Type: Park Master Plan, Demands & Needs Analysis, Site Review and
Programming, Community Outreach
• Mead Valley Community Center and Park— Mead Valley, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
• Civic Center Park Sports Field — Arcadia, CA
Project Type: Parks Conceptual Plan, Construction Documentation
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
RON HAGAN
TKE Engineering & Planning,
Inc.
Senior Associate
Community Outreach/Public
Input
Consensus Building/Review &
Approval
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TKE Personnel
QUALIFICATIONS
Mr. Hagan is a Senior Associate Consultant who provides services to planning
firms for Park & Recreation Master Plans, Trails Master Plans, Facility
Marketing/Feasibility Studies, and Recreational Benefit Analysis Reports, His
area of expertise include the public input process, demand & needs analysis,
cost analysis, consensus building for development of capital improvement
recommendations, coordination between agency staff and the consultant
project team, and the review and approval process.
Mr. Hagan has been a Community Services professional for over 33 years.
Prior to his retirement from the public sector in 2002 he served as Director
of Community Services for the cities of Claremont, Fullerton and Huntington
Beach, California.
Since retiring from Director of Community Services for the City of Huntington
Beach, Ron has spent the past 10 years as a Senior Associate Consultant
developing Park & Recreation Master Plans and Trail Location & Feasibility
Studies for cities throughout southern California. Ron provides the bridge
between your agency staff and the various planning and engineering
disciplines using his knowledge of how municipalities and public agencies
work and what is needed by staff to develop a plan, get it approved and
make the plan meaningful for staff and elected officials who need in-depth
analysis and specific strategies when making decisions to approve projects
and allocate resources.
Mr. Hagan has special experience within the following areas:
• Park & Recreation Master Plan Goals & Objectivities
• Demand and Needs Analysis
• Public Input Process
• Capital Projects Funding & Financing Methods
• Funding Strategies
• Organization & Staffing Requirements
• Program & Capital Projects Implementation Strategies
• Asset Management Strategies for Revenue Development
• Financial Sustainability Design Planning
• Pro -forma Development & Deal Structuring for Leases
• Recreation and Program Services Analyst
• Park Acquisition Strategies
• Municipal Grant Writing
EDUCATION
Bachelors of Science, Public Administration
California State University, Los Angeles
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
kci4r_
EXPERIENCE
• Whittier Narrows Equestrian Center and Trails Master Plan — County of Los
Angeles
Project Type: Parks, Recreation & Resources Master Plan
• Diamond Bar Parks and Recreation Master Plan — Diamond Bar, CA
Project Type: Parks, Recreation & Cultural Resources Master Plan
• Moreno Valley Parks, Rec, & Open Space Master Plan — Moreno Valley, CA
Project Type: Parks, Recreation & Cultural Resources Master Plan
• Joslyn Senior Center Expansion and Larkin Park Master Plan — Claremont, CA
Project Type: Park Master Plan, Demands & Needs Analysis, Architectural Review
and Programming
• Yorba Linda Parks and Recreation Master Plan — Yorba Linda, CA
Project Type: Parks & Rec. Master Plan
• Yucca Valley Parks and Recreation Master Plan — Yucca Valley, CA
Project Type: Parks & Rec. Master Plan
• Bakersfield Parks and Recreation Master Plan — Bakersfield, CA
Project Type: Parks & Rec. Master Plan
• La Verne Parks and Recreation Master Plan — La Verne, CA
Project Type: Parks & Rec. Master Plan
• Santa Paula Parks and Recreation Master Plan — Santa Paula, CA
Project Type: Parks & Rec. Master Plan
• Perris Parks and Recreation Master Plan — Perris, CA
Project Type: Parks & Rec. Master Plan
• South Gate Parks and Recreation Master Plan — South Gate, CA
Project Type: Parks & Rec Master Plan
WE CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
RON MUSSER
TKE Engineering & Planning,
Inc.
Director of Survey
PROJECT ROLE
Surveyor
REGISTRATION
Professional Land Surveyor, LS
4230 (CA), Exp. 6/30/12
AFFILIATIONS
American Council of
Engineering Companies of
California
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TKE Personnel
QUALIFICATIONS
Mr. Musser has over 45 years of experience in performing field and office
surveying services for public and private projects including roadway and
highway projects. Prior to joining TKE Engineering, Inc., Mr. Musser worked
as a Partner in an engineering and surveying firm and supervised the
mapping department providing mapping and calculations support for the
firm's projects. He has prepared records of survey, parcel maps and tract
maps in San Bernardino County, Riverside County, San Diego County,
Orange County and Los Angeles County. He has performed boundary,
topographic, ALTA, and precise level surveys as well as Global Positioning
Surveys.
EXPERIENCE
• Mead Valley Community Center and Park— Mead Valley, Ca
Project Type: Survey/Staking
• Civic Center Park Sports Field — Arcadia, CA
Project Type: Survey/Staking
• Upland Sports Park—Upland, Ca
Project Type: Survey/Staking
• Fontana Campus Parking Improvements — Fontana, CA
Project Type: Survey/Staking
• Stuart Avenue Storm Drain Improvements — Redlands, CA
Project Type: Survey/Staking
• Vulcan Basin — Fontana, CA
Project Type: Survey/Staking
• Jerry Eaves Park — Rialto, CA
Project Type: Survey/Staking
• San Antonio Community Park— Upland, CA
Project Type: Survey/Staking
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
TERRY RENNER
TKE Engineering & Planning,
nc.
Principal
PROJECT ROLE
Civil Engineer
REGISTRATION
Registered Civil Engineer,
PE 69984 (CA), Exp. 9/30/12
AFFILIATIONS
Riverside -San Bernardino
Counties Branch, American
Society of Civil Engineers
American Public Works
Association
American Council of
Engineering Companies of
California
TKE Personnel
QUALIFICATIONS
Mr. Renner is the Vice President of TKE and has 12 years of experience in
civil engineering infrastructure projects, including drainage improvements,
sewer and water improvements, transportation improvements, facilities
improvements and recreation improvements. He has managed numerous
projects and has delivered projects for the City of Rialto as well as the cities
of Fontana, Upland, Riverside, Redlands, and Corona. As a project
manager, Mr. Renner has been responsible for design production,
supervising a staff of engineers and drafters, coordinating work between the
production team and the client, and for submitting all deliverables in a
timely manner. He has successfully delivered a wide variety of complex and
challenging projects and is dedicated to ensuring that the plans produced
by TKE continue to exceed industry standards.
EDUCATION
Bachelor of Science, Civil Engineering
California State Polytechnic University, Pomona
EXPERIENCE
• Mead Valley Community Center and Park — Mead Valley, Ca
Project Type: Parks Conceptual Plan, Construction Documentation
• Civic Center Park Sports Field — Arcadia, CA
Project Type: Parks Conceptual Plan, Construction Documentation
• Reynolds Sports Park— Riverside, Ca
Project Type: Parks Conceptual Plan, Funding Presentation Material, Cost Estimation
• Fontana Campus Parking Improvements — Fontana, CA
Project Type: Parking Lot Design and Improvements
• Stuart Avenue Storm Drain Improvements — Redlands, CA
Project Type: Streetscape
• Vulcan Basin — Fontana, CA
Project Type: Sports Facility
Jerry Eaves Park— Rialto, CA
Project Type: Park
• San Antonio Community Park — Upland, CA
Project Type: Park
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION A.5
Statement of Project Approach
TKE understands that the City is seeking a firm which can provide professional services as an Engineer, and
Landscape Architect for the design and assembly of the Construction Documents for the Grand View Trail and Trail
Link which will steam from the west side of the Diamond Bar Center parking lot overflow area to the Canyon Loop
Trail near Dare Court. This project will be funded with grant funds awarded by two grants from the Land and Water
Conservation Fund. Depending on matching fund availability this project could be phased into two phases. It is our
understanding from preparing the Parks and Recreation Master Plan, meeting with staff and reviewing the site that
there may be some leeway in the initial design description submitted with the grant applications based on existing
site condition limitations. Existing conditions on site vary pending a thorough investigation of possible routes. TKE
has walked the site several times in the past with staff when completing the trail component of the Parks and
Recreation Master Plan, and has a thorough understanding of the existing topography and potential trail locations.
Accessible routes will be incorporated when possible as well as a gazebo for viewing of the surrounding area. The
following amenities will be included within the overall design:
Grand View Trail: 1216 LF decomposed granite trail
Benches
Trash Receptacles
Shade Structure
Landscape Tie Steps
Lodgepole Fencing
Signage
Grand View Link: 2448 LF decomposed granite trail
Benches
Trash Receptacles
Landscape Tie Steps
Lodgepole Fencing
Signage
Cobble Drainage Swale
Foot Bridge
Imagery of Current Examples in Diamond Bar:
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION B.2
SCOPE OF SERVICES OVERVIEW
The following scope of services represents a guide to the services to be provided to the City based on the Request
for Proposal provided. These services can be modified based on the City's needs. TKE is available to discuss options
and modifications with the City.
_, Upon written authorization by Project Manager to proceed with -Pre -Design Services, TKE shall:
a. ..ois: The City shall provide the TKE Design Team with available record data for the site,
however, TKE shall take initiative to research other City plan files and obtain prints of relevant documents for any
additional site information as needed.
1. Meet with City staff to finalize the scope of services
2. Review existing conditions and work with City to establish project approach
3. Review and modify project schedule based on staffs input.
It. :< TKE shall walk the site with our survey crew and establish a feasible and effect trail route, up to three (3)
options, which provides as much feasible access to all as possible. A topographical survey will be prepared which shall
establish existing grades and cross slopes. This plan will be used as the base plan for the Construction Documents and
design of the trail.
Cvice — Aerial Survey: TKE can provide an aerial of the site if the City so desires.
Schematic Design Phase: Upon written authorization by Project Manager to proceed with Schematic Design Services, TKE
shall:
a. i_ In consultation with Project Manager, prepare a Conceptual Design of the planned route for
Grand View Trail, consisting of, but not limited to, the following for the Agency. acceptance:
- 1. Topographic and Boundary Survey
2. Trail Layout — (Site Grading, Paving and Drainage) TKE will prepare an exhibit depicting the preliminary
layout of the trail and the overall design concept.
3. Site Amenities —TKE will prepare an image board exhibit depicting the preliminary site amenities specified
for the Trail
b. Cost " s:P:-..,, ;a. Prepare and submit for review, a written itemized preliminary Project Construction Cost Estimate.
c. ..,a TKE shall revise the Schematic Documents until an acceptable design concept has
been accepted by the Project Manager. Upon final submission, TKE shall render the conceptual plan and provide one
-- set in both digital and hard copy format to Project Manager for final review and acceptance.
d. � i t i< Sc TKE shall review project schedule throughout the project to insure that the project is progressing as
anticipated.
Community Input(Consensus Building: Upon authorization by the Project Manger to proceed with the Community Input
and Consensus Building Services, TKE Shall:
Vu1k- Cutraa�:'.i TKE and the City shall present the approved Conceptual design to the surrounding neighbors of the
- trail as well as trails enthusiasts throughout the community, at one (1) public outreach presentation, to obtain input
and feedback.
1. Pending any revisions the City would like to proceed with, TKE shall incorporate modifications and finalize
the Conceptual Design Plan.
2. A final rendered plan will be submitted to the City in color and digital format.
It. Pric= and cr,_e. Con�mL ,-n,/Cita Cooncl TKE shall participate In up to four (4) meetings with the Parks and
Recreation Commission and City Council to obtain input and approval of the potential improvements and conceptual
plans.
1. Pending comments received, TKE shall incorporate modifications and finalize the Conceptual Design Plan.
2. A final rendered plan will he submitted to the City in color and digital format.
c P � , x r ;f:r •. TKE shall review project schedule throughout the project to insure that the project is progressing as
anticipated.
P -d. Construction Document: After acceptance of Conceptual Design and Project Construction Cost Estimate and upon receipt
of written authorization from the Project Manager to proceed with the preparation of Construction Documents, TKE shall:
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION B.2
a. ` S , IPrepare from the accepted Conceptual Design, Construction Documents consisting of working
drawings and specifications and such standard documents and special requirements as may be furnished by the City
that set forth in detail the requirements for construction of the entire Project.
1. Topographic and Boundary Survey
- 2. Site Grading, Paving and Drainage
3. Landscape and Irrigation
4. Outline Specifications describing the size, character, and quality of the entire Project in its essentials as to
kinds and locations of materials.
It. � • . TKE will submit to the City for review and acceptance, three (3) sets of Construction
- - Documents, consisting of work drawings and specifications atthe Ninety-five (95) percent point of completion.
C. TKE will submit for final review and acceptance to the City, after obtaining all.
-- regulatory agencies' approvals, i.e. Planning or other required approvals, three (3) sets of Construction Documents
consisting of working drawings and specifications at the One Hundred (100) percent point of completion.
cl_Ri Su r Prepare Construction Documents in such detail as may be required to obtain competitive
bidding for the entire Project or any division of work. Plans will depict all redline comments from applicable
-- regulatory Agencies. Furnish the City at no additional expense one (1) complete set of the bid drawings and
specifications. The bid drawings shall be on reproducible bond with the architect's/engineer's professional stamp and
signature and one (1) compact disc — recordable (CD -R) copies. File format shall be completed in PDE file format. The
specifications shall be submitted as a reproducible hard copy and a recorded copy on a separate CD -R completed in
Microsoft word. Reproduction of these documents will be by the Agency.
-- e. o:: __cs I Prepare and submit to the City for approval a written final Project
Construction Cost Estimate upon 100 percent completion of Construction Documents. The Project Construction Cost
-- Estimate shall be itemized including estimates for alternate bid items, in conformance with the form of proposal
intended for bidding purposes.
e. TKE shall review project schedule throughout the project to insure that the project is progressing as
anticipated.
V. Bidding Period: Upon solicitation of bids by the City, TKE shall:
a. ?re -B.. i ;: Attend the Pre -Bid meeting as scheduled by the City.
b .:: Prepare addenda and clarification documents, interrupt Construction Documents and assist the
City as required.
Construction Administration: Upon award of construction contract by the City, TKE will provide the construction
administration services set forth below:
a. i :,.: Attend the Pre -Construction meeting as scheduled by the City.
It. Sc I Review and advise the Project Manager as to the acceptability of schedules, shop drawings,
laboratory reports, samples, fabrication, erection, and setting drawings, wiring and control diagrams, schedules, list of
materials, and equipment and other descriptive data pertainingto materials, equipment or methods of construction.
C. ReFiew ,I --e.: Analyze and advise the Project Manger as to acceptability of substitutions proposed by
construction contractor.
d. r:ge R of, Assist the Project Manager in reviewing and approving all contractor change order requests.
e. site Visit.:, TKE shall provide support to the City by attending site meetings, up to (20) meetings, and or provide
telephone support to City staff, project manager, general contractor and City Inspector.
f. °final Ir`saec5- 1. Participate in the final inspection of the Project, write punch list, and advise the Project Manger as
to the acceptability of work performed by construction contractor.
g. ; li As -P,,; : Promptly after recording the Notice of Completion by the Agency, furnish the Agency, at no additional
expense to the Agency, one (1) complete set of mylar reproductions of the as -built drawings. The reproducible
transparencies will be of the final as -built drawings and specifications including such revisions that may have been
made in the course of construction as represented in documentation provided to the Architect or as known by the
Architect. Revisions or changes shall be properly annotated on the reproducible sheets and cross-referenced. Each
sheet shall be prominently noted "Record Drawing'. Information on reproducible drawings shall not be delegated by
the Architect to the construction contractor or any other reason.
f. Pr o, _: 7 • < TKE shall review project schedule throughout the project to insure that the project is progressing as
anticipated.
The following items/tasks are excluded from this scope of work:
a. Army Corp of Engineers coordination and submittals
It. Flood Control coordination and submittals
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION B.2
c.
Grant coordination
d.
Electrical
e.
Structural
f.
Signage design/detailing
g.
Geotechnical Reports
h.
SWMP
i.
Permit Fees
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION B.z
TKE takes pride in our reputation for thoroughness, rapid turnaround,
cost efficiency and overall quality of work, and believes that a high level
of quality is needed on all PS & E packages High quality design yields
the following tangible results:
o Ease of oversight
o Smoother Processing
o Healthy number of bidders
o Consistent bids
o Minimized Construction Support costs
o Absence of design related change orders
o Reduced claims and dispute resolution costs
TKE believes that the most successful quality assurance program is one
that is applied inherently throughout the entire design process and all
design activities. This program requires not only formal procedures for
checking but encourages the conscientious effort of the experienced
people to always "create quality" in every task performed throughout
the design process,
This program has become a natural element in all aspects of TKE's
design and management activities, and will guide our work on this
contract:
o Comprehensive Team Process "Think Tank"
o Applicable ADA Design Standards and Practices
o Staff training and development
o Assignment of experienced staff
o Continuity of staffing
o Project specific work plan
o Schedule compliance
o Comprehensive field review and compilation of site data
o Established design procedures
o Established detailing standards
o Established checking procedures, including independent in-
house QA/QC review
o Dual (independent) quality estimates
o Review by Constructability expert
The Quality Assurance/Quality Control program is in place to ensure
that PS & E documents prepared by TKE continue to exceed the
standards of our clients and that we will deliver the project on schedule
and within budget.
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION B.2
0
Project Experience
TKE has extensive experience with an excellent reputation in both the
design and construction support of landscape architectural, civil
engineering and surveying projects.
Throughout our history of eleven years serving the Southern California
region, we have provided multi -disciplinary design and construction
support services for large and small projects. We have successfully
completed complex and challenging projects for a variety of municipal
agencies who have continued to request that we partner with them in
delivering much needed infrastructure to their communities.
We are sure that the successful results of our past performance in the
delivery of projects, along with our firm's proven ability to utilize our
experience for a complete and well engineered project, will provide a
valuable resource to the City.
® u Diamond Bar Parks and Recreation
Master Plan
Diamond Bar, California
City of Diamond Bar
Bob Rose
909.839.7061
Alvj Cost
150,000
Can�dwnDate
2010
Project Tears
Jeff Scott
Monika Robinson
Ron Hagan
Godbe Research
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION D.t
Mr. Bob Rose
City of Diamond Bar
909.839.7061
A*Y Cost
$300 Thousand
Carfktim Date
2009 Design
Currently Under construction
Pmject Tama
Jeffrey F. Scott
Bureau Veritas North America
David Banyman
P: 858.207.5068
Project Coit
$500,000
Crarq wo? Date
In Progress
Projaz Telma
Jeff Scott
Monika Robinson
Todd Holmes
Sycamore Canyon Restroom and
Maintenance Staff Offices
City of Diamond Bar, California
)f funds.
Fullerton Bike Trail Expansion
City of Fullerton, California
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION DA
Ms. Melissa Vallero
City of Claremont
Community and Human Services Manager
909.399.5358
Project Cost
$75,000
Carp 97on Date
Anticipated Completion in 2012
Project Teen
Jeffrey F. Scott
Matt Evans, Architect
Monika Robinson
Ron Hagan
Mr. Steve Lech
County of Riverside
Regional Parks and Open Space District
951-955-4318
AT jw Cost
$400,000
Ca7*ion Date
Anticipated Completion in 2010
Currently in Construction
Projat Temp.
Monika Robinson
Jeff Scott
Joslyn Senior Center and Larkin
Park Master Plan
Claremont, California
San Timoteo Schoolhouse
Redlands, California
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK SECTION D.1
Mead Valley Community Center
Park
Perris, California
Mr. Aurelio Aguirre
of tb
County of Riverside
Stree
Economic Development Agency
of
951.955.8916
plan
Proja:t Cost
to
$16.9 Million
spec:
Cmpletim Date
Corr
Anticipated Completion in 2012
this
Currently in Construction
anrei
Aro Tern
over
Jeffrey F. Scott
outd
Matt Evans, Architect
lots
Monika Robinson
of
Todd Holmes, L.A..
as pi
Terry Renner, P.E.
Michael Thomton, P.E., L.S.
Ron Musser, L.S.
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK
garden,tot
the design`
irea as well
SECTION D.1
List of References
The following is a list of cities, counties and other public agencies in which
similar services were provided in the last three years;
Melissa Vollero
City of Claremont
Community and Human Services Manager
207 Harvard Ave.
Claremont, CA 91711
909.399.5460
Gloria Perez
Riverside County EDA
3403 10th Street Suite 500
Riverside, Ca 92501
951.955.8916
Jaswinder Dhanda
City of Fullerton
303 W. Commonwealth Avenue
Fullerton, CA 92832
714 738-6321
Bob Rose
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
909-839-7000
CITY OF DIAMOND BAR I GRAND VIEW TRAIL & TRAIL LINK
SECTION E.1
REQUEST FOR PROPOSALS
�cimr-
Design of Construction Documents for
the Grand View Trail* and the Grand View Trail Link
in the City of Diamond Bar
* (Summit Ridge Park Southern Vista Trail Project)
Proposals are due by Thursday, September 20, 2012 by 4:00 p.m.
The City of Diamond Bar is seeking responses from qualified firms to provide
professional landscape architectural and civil engineering services for the preparation of
plans, specifications and cost estimates for the development
of two trail sections in Diamond Bar.
The two sections are
1. Grand View Trail (Summit Ridge Park Southern Vista Trail); and
2. Grand View Trail Link
Approximate Length of Trail Sections:
Grand View Trail (Summit Ridge Park Southern Vista Trail) 1,216 LF
Grand View Trail Link 2,448 LF
Total 3,664 LF
Project Description:
The City of Diamond Bar Community Services Department is soliciting fee proposals to
conduct professional landscape architecture and civil engineering services for the
following project:
Design of Construction Documents for the Grand View Trail and
the Grand View Trail Link
The City was recently awarded two grants from the Land and Water Conservation Fund
to construct a trail from the west side of the Diamond Bar Center parking lot (overflow
parking lot) to the Canyon Loop Trail near Dare Court in Diamond Bar (see trail map
attached). Depending on the availability of matching funds, the City may construct these
trails as a single project or in two phases. Amenities planned for the two sections of the
trail are as follows:
Grandview Trail: 1,216 L. F. decomposed granite trail
Benches
Trash receptacles
Shade Structure
Landscape Tie Steps
Lodgepole Fencing
Signage
Grandview Trail Link: 2,448 LF L. F. decomposed granite trail
Benches
Trash receptacles
Landscape tie stairs
Lodgepole Fencing
Signage
Cobble Drainage Swale
Foot Bridge
A portion of the trail passes near the backyard of homes in the area, and public
meetings that will be led by the selected consultant will be held to receive input from this
neighborhood and from trails enthusiasts from throughout the community.
SCOPE OF SERVICES
Meet with City staff to finalize the scope of services and set a schedule for
completion of the project.
2. Review current conditions and recommend the work necessary to meet project
requirements.
3. Provide topographical surveys of the trail to establish existing grades/cross
slopes to be used to determine the preferred route.
4. Participate in up to four (4) meetings with the Parks and Recreation Commission
and City Council to obtain input and approval of potential improvements and
conceptual plans.
5. Prepare a conceptual plan of the planned route, with cost estimates.
6. When directed by City staff, prepare 40 scale plans and specifications for the
construction of improvements and entire bid document package. Include
engineer's estimate of cost to construct improvements.
7. Prepare and distribute any necessary addendum to the bid documents. Also
review RFI's and any other submittals from contractors during bid process and
provide recommended responses.
8. Attend mandatory pre-bid conference for contractors at project site.
9. Attend the pre -construction meeting to present information on the construction
documents. Pre -construction meeting may include a site visit to project location.
10. Review submittals and change order requests and provide written
recommendations on their approval or rejection during the construction phase.
11. Provide support of the construction documents by attending a meeting on-site up
to once every week during an anticipated 120 -day construction period and by
providing telephone support as -needed to City staff, project manager, general
contractor and City Inspector.
12. Attend final walk through of project and provide written recommendation on the
acceptance of the project.
13. Prepare and submit as -built 40 scale drawings on mylar to the City after the
completion of project construction.
SUBMISSION PROCEDURES
The proposal must include the following:
• Cover letter including name, address and telephone number for the firm, and the
name of the contact person.
• Names and qualifications for the project team that will be providing the services,
including resumes.
Scope of Services
• Proposed Fee
• Breakdown of Proposed Fee by task and hourly rate.
• Proposed hourly billing for each project team member that would be assigned
and any expected additional expenditures.
• Experience of the assigned team members with similar work.
• At least three references for similar work.
• -Schedule of required time line to complete the project.
SUBMITTAL DEADLINE
Interested firms must submit five (5) copies of the proposal to:
Bob Rose, Community Services Director
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Proposals are due by Thursday, September 22, 2012 by 4:00 p.m.
SELECTION CRITERIA
Selection of the firm will be made on a competitive basis. The review and evaluation of
the response to this RFP, City staff will consider the following:
1. Responsiveness and comprehensiveness of the proposal with respect to this
Request for Proposals (RFP);
2. Experience of the firm designing similar trail projects.
3. Related experience and qualifications of the proposed project manager and
project team.
4. Availability of project team and their ability to complete this project in a timely
manner.
5. Information obtained from references.
6. Willingness to enter into standard City of Diamond Bar Consulting Services
Agreement.
7. Reasonableness of the proposed fee.
The criteria should not be construed so as to limit other considerations which may
become apparent during the review and selection process. The City reserves the right
to reject any or all proposals and may elect to make a decision without further
discussion or negotiation. This solicitation for proposals is not to be construed as a
contract of any kind. The City is not liable for any cost or expenses incurred in the
preparation of the proposal.
QUESTIONS
All questions concerning this RFP should be directed to Claude Bradley, Facilities
Maintenance Supervisor at (909) 839-7060 or Bob Rose, Community Services Director
at (909) 839-7061.
Attachment: Consulting Services Agreement (Attachment A)
Agenda 9 6.7
Meeting Date: November 6, 2012
CITY COUNCIL® AGENDA REPORT
1989
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: Notice of Completion for the Construction of Diamond Bar City Hall and
Library
RECOMMENDATION:
Approve
FINANCIAL SUMMARY:
The total construction budget for this project is $6,218,616. In accordance with the
City's Financial Policies, the City Council authorizes the amount of money spent on a
capital project such as this. The City Council construction spending authorization is
summarized below:
CITY HALL
July 2011 Contract (base bid, alternates and authorized additional work):
Contract Contingency
Additional Authorization
TOTAL AUTHORIZATION
ACTUAL EXPENDITURE
PROJECT SAVINGS
July 2011 Contract (base bid and alternates)
Contingency
Additional Authorization Friends of Library Donation
TOTAL AUTHORIZATION
ACTUAL EXPENDITURE
PROJECT SAVINGS
$2,253,000
$ 442,308
$ 70,000
$2,765,308
$2,701,836
$ 63,472
$2,931,000
$ 442,308
$ 80,000
$3,453,308
$3,333,549
$ 119,759
BACKGROUND:
In July 2011 the Council approved a contract with Woodcliff Construction Inc. for
construction of City Hall and the Library. The total authorization of that contract was
$6,068,616. To assist with the project, the City and the County hired the construction
management firm Heery International. During construction, the City terminated the
contract with Heery Interntational and utilized a portion of those funds on the project.
Also, during construction, the Diamond Bar Friends of the Library donated $80,000
towards construction. As a result, the total contract authorization was increased to
$6,218,616.
The total cost of the new Diamond Bar library including construction costs, architectural
fees, and furniture, fixtures and equipment (FF&E) costs is being paid by the County of
Los Angeles. To date, the County has reimbursed the City $4,472,629.31 which
includes payment for construction, architectural fees, and FF&E. With the close out of
this project and the final payment to the contractor, the City will be submitting a final
invoice to the County in the next 30-60 days.
DISCUSSION:
City Hall construction began in July 2011. New City Hall was open for business to the
public on January 3, 2012. Construction of the new Diamond Bar library also began in
July 2011 and opened to the public in July 2012. Since the construction began the City
has, and continues to, withhold retention funds in the amount of 10% of the project
costs. Since City Hall was completed in January 2012, it was appropriate for the City to
release a portion of the retention funds associated with that project. The remaining
retention funds are still held by the City.
The contractor has completed all work required as part of this project and has submitted
all contractually required documents. Filing the Notice of Completion provides notice to
all suppliers, subcontractors and others that may have provided labor or materials to the
project that the project has been completed. These suppliers and subcontractors will
have 35 days from the filing of the Notice of Completion to request the City withhold
retention funds to pay their outstanding invoices.
Thirty-five days from the filing of the Notice of Completion, the City will release the
remaining retention funds to the contractor assuming there is no claim of outstanding
debts owed to any suppliers or subcontractors.
PREPARED BY:
— cc, � 0
David bloylle
Assistant City Manager
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 E. COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion
Notice is hereby given that
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the properly hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21825 Conley Drive
4. The nature of the interest or estate of the owner is;
(If aCh,, than fee, strikes "In fee"and insert, fee example, `purehaver uvdec eovtract ofpurohese," e, `Yessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on February 16 2011. The work done was:
Construction of Diarnond Bar City Hall and Library
7. The name of the contractor, if any, for such work of improvement was Woodcliff Construction
July 5, 2011
(Ifno contrnte,urwork ofimpw memasawhole, insert"none") (Date ofConbact)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Construction of Diamond Bar City Hall mid Library Project
9. The street address of said property is 21810 COPLEY DRIVE. DIAMOND BAR CA 91765
Dated:
Wri5catiov for Individual 0v ..r
(If no street address has been offtciAy arnpard, iaam "' roae")
CITY OF DIAMOND BAR
Signature of mover or corporate officer de.,nanredm paragraph2 orbis went
VERIFICATION
I, the undersigned, say: I am the Assistant City Manager _the declarant of the foregoing
(Resident of', "M®rage[ of "A partner of" "Owner off" etc)
notice of completion; I have read said notice of completion and Imow the contests thereof, the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on 20 , at Diamond Bar , California.
(gaze of si®natme) (City where signed)
(Personal sigtnatum aftlre individual who is swearing notthe .,MM of
dne notice ofeanipledon are we)
DO NOT RECORD
REQ=IJENTS AS TO NOTICE OF COWLETION
A notice of completion must be filed for record WITHIN 10 DAYS after completion of the work of improvement
(to be computed exclusive of the day of completion), as provided in Civil Code Section 3093.
The "owner" who must file for record a notice of completion of a building or other work of improvement means the owner (or
his successor in -interest at the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title.
For example, if A is the owner in fee, and B, lessee under a lease, causes a building to be constructed, then B, or whoever has succeeded
to his interest at the date the notice is filed, must file the notice.
If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co-
owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other
co-owners must be stated in paragraph 5 of the form.
Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his transferor or
transferors.
In paragraphs 3 and 5, the full address called for should include street number, city, county and state.
As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a
whole. If the notice is to be given only of completion of a particular contract, where the work of improvement is made pursuant to two or
more original contracts, then this form must be modified as follows:
(1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or
materials famished pursuant to such contract (e.g, "The foundations for the improvement');
(2) Insert the name of the contractor under the particular contract in paragraph 7r .
In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as a whole. No contractor's narne
need be given if there is no general contractor, e.g., on so-called `owner-builderjobs."
In paragraph 8, insert the full legal description, not merely a street address or tax description Refer to deed or policy of title
insurance. If the space provided for description is not sufficient, a rider may be attached.
In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority.
CITY COUNCIL
Agenda # 6.8 a
Meeting Date: November 6, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
t
VIA: James DeStefano, City Manager it'
oc
TITLE: RESOLUTION 2012 -XX: A RESOLUTION GRANTING CONSENT AND
JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF
COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY
LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE, CITY OF DIAMOND BAR,
PETITION NO. 2-111 (TRACT 52267 aka PULTE HOMES -28 STREET LIGHTS
LOCATED ALONG DIAMOND BAR BLVD. AND STEEP CANYON).
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The costs for the operation and maintenance of public street lights located within the Lighting
District are primarily funded by ad valorem property tax and supplemented by street lighting
assessments. The collection of property tax revenues has allowed the Lighting Districts to
maintain a low $13 annual base -assessment rate for a single family home. For other types of
property uses, such as apartments and commercial businesses, the assessment rates are
proportionately higher.
As shown on the attached Property Tax Transfer Work Sheet, the current allocated tax -share
ratio for the City of Diamond Bar is $0.051917418. Out of the City's tax share ratio, the City
would allocate $0.000663138 to County Lighting Maintenance District 10006, with a net share
to the City of $0.051254280. For example, a $10,000 increment in assessed valuation of a
parcel means that parcel will pay an additional $100 in property taxes, of which the City would
receive $5.1254 and CLMD 10006 would receive $0.0663.
Since this is a privately owned property (and a property tax revenue generating property), the
City, along with other special districts, would share a portion of the growth of the 1% property
tax with CLMD 10006 when the properties are improved. The City does not "lose" property tax
money; rather, the City, along with other special districts, will share the "growth" of property tax
with CLMD 10006. These property tax revenues help keep the base -rate assessment to a low
$13 for a single family home in CLMD 10006.
BACKGROUND/DISCUSSION:
The areas described as Petition No. 2-111 (TRACT 52267) is being processed for annexation
to the County Lighting Maintenance District (CLMD) 10006 and County Lighting District LLA -1,
Diamond Bar Zone, in order to provide funds for the operation and maintenance of 28 street
lights installed by the developers. County Lighting Maintenance District 10006 is located
wholly within the jurisdictional boundary of the City of Diamond Bar and is administered by the
County of Los Angeles on behalf of the City.
As part of the approval process for the Resolution Granting Consent and Jurisdiction to the
County of Los Angeles, a separate Joint Resolution (Agenda Item (b)) should be concurrently
approved by the City. City Council approval of the joint resolution is required between the
County of Los Angeles and the City of Diamond Bar (and various other taxing agencies) in
order to approve and accept the negotiated exchange of property tax revenues resulting from
the annexation of the subject areas into CLMD 10006. With the City's approval of the attached
Joint Resolution and the Resolution Granting Consent and Jurisdiction, there will be an
exchange of property tax revenues between the City of Diamond Bar and County Lighting
Maintenance District 10006.
PREPARED BY:
Kimberly M. Young, Associate Engineer
REVIEWED BY:,
David G. L--tu
Director of Public Works
DATE PREPARED:
October 23, 2012
Attachments: Resolution No. 2012 -XX
Los Angeles County Letter, dated October 2, 2012
Area Map
2
RESOLUTION NO. 2012 -XX
A RESOLUTION GRANTING CONSENT AND JURISDICTION
TO THE COUNTY OF LOS ANGELES
IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006
AND COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE
CITY OF DIAMOND BAR
PETITION NO. 2-111
WHEREAS, the Board of Supervisors of the County of Los Angeles is about to
commence proceedings under Divisions 7 and 15 of the Streets and Highways Code for the
annexation of territories to County Lighting Maintenance District 10006 and County Lighting
District LLA -1, Diamond Bar Zone; and
WHEREAS, street lights have been installed in the proposed annexation territory
known as Petition No. 2-111 located in the City of Diamond Bar; and
WHEREAS, all of the land included in the proposed annexation lie within the
boundary of the City of Diamond Bar.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond
Bar, as follows:
SECTION 1. That the public interest, convenience, and necessity require the
maintenance of a street lighting system located within said territory as shown on the map of
the proposed annexation territory to County Lighting Maintenance District 10006 and
County Lighting District LLA -1, Diamond Bar Zone, attached and on file in the office of the
County of Los Angeles Department of Public Works.
SECTION 2. That this City Council hereby consents to the annexation of said
territory, as shown on the enclosed map, included within the boundary of said annexation
and lying within the boundary of the City of Diamond Bar.
SECTION 3. That this City Council hereby finds and determines that the land
included within the boundary of the proposed annexation lying within the boundary of the
City of Diamond Bar, will be benefited by the proposed annexation, and hereby consents to
the inclusion of said land within the proposed annexation and to the assessment thereof.
SECTION 4. That the consent of the City of Diamond Bar is hereby given to
the commencement of the proceedings for said annexation to County Lighting Maintenance
District 10006 and County Lighting District LLA -1, Diamond Bar Zone, by the County Board
of Supervisors, and to the exercise of exclusive jurisdiction of said Board of Supervisors
over all proceedings necessary thereto for the purpose of consummating the same, all in
accordance with the provisions of Divisions 7 and 15 of the California Streets and
Highways Code.
3
SECTION 5. That the Clerk of the City Council is hereby directed to certify and
deliver two copies of this Resolution to the County of Los Angeles Department of Public
Works.
SECTION 6. The City Clerk shall certify to the passage of this Resolution by
the City Council of the City of Diamond Bar, and shall cause the same to be posted in three
(3) conspicuous places in the City of Diamond Bar, and it shall thereupon take effect.
The City Clerk shall certify to the adoption of the Resolution.
PASSED, APPROVED AND ADOPTED this 6th day of November, 2012.
Ling -Ling Chang, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on 6th day of November, 2012, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
TOMMYE A. CRIBBINS, City Clerk
City of Diamond Bar
4
GAIL FARBER, Director
October 2, 2012
COUNTY OF LOS ANGELES
DEPARTMENT OF P"EI&Eqp12K
"To Enrich Lives Through Effective and Caring Service"
Ri20CT I I Hi
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331 cc
Telephore:(6�6)i5839V7AMAGGR S Cli i Irt%
hap://dpw.lacounry.poY r
I OF EM
Mr. James DeStefano, City Manager
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4460
Attention Mr. David Liu
Dear Mr. DeStefano:
ADDRESS ALL CORRESPONDENCE TO:
P.O. BOX 1460
ALHAMBRA. CALIFORNIA 91802-1460
IN REPLY PLEASE
REFER TO FILE. T-5
STREET LIGHTING DISTRICTS
CONSENT AND JURISDICTIONMEGOTIATED TAX EXCHANGE RESOLUTIONS
RESULTING FROM ANNEXATION OF TERRITORY PETITION NO. 2-111 TO
COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND
COUNTY LIGHTING DISTRICT LLA -1, DIAMOND BAR ZONE
The area shown on the enclosed map is being processed for annexation to County
Lighting Maintenance District 10006 and County Lighting District LLA -1, Diamond Bar
Zone, in order to provide funds for the operation and maintenance of street lights
installed by the developer. The County Lighting Maintenance District 10006 is located
wholly within the jurisdictional boundary of the City of Diamond Bar and is administered
by the County of Los Angeles on behalf of the City of Diamond Bar. Since this area
is located within the City of Diamond Bar's jurisdiction, City Council approval of the
enclosed Resolution Granting Consent and Jurisdiction to the County of Los Angeles
is required to accomplish this annexation.
In addition, enclosed is a Joint Resolution between the County and the City of
Diamond Bar approving and accepting the negotiated exchange of property tax
revenues resulting from the annexation of the subject territory to County Lighting
Maintenance District 10006. For new annexations to a County -administered Lighting
Maintenance District, our procedures require us to process the exchange of property tax
revenues concurrent with the County of Los Angeles Board of Supervisors' approval of
the annexation. Attached to the Joint Resolution is a Property Tax Transfer Resolution
Worksheet listing the share of the annual tax increment to be exchanged between the
City of Diamond Bar, other nonexempt taxing agencies (school -related agencies are
Mr. James DeStefano
October 2, 2012
Page 2
exempted by State law), and County Lighting Maintenance District 10006.
The tax sharing ratios listed on the worksheet attached to the Joint Resolution were
calculated using a formula approved by the Auditor -Controller and County Counsel.
Upon the City's approval of the resolutions, we will continue the annexation processing
for this project and schedule a public hearing before the County Board of Supervisors.
The costs for the operation and maintenance of street lights located within
a County -administered lighting maintenance district are primarily funded by ad valorem
property tax. The collection of property tax revenues has allowed County Lighting
Maintenance District 10006 to maintain a low $13 annual base assessment rate
for a single-family home within the Diamond Bar Zone. As shown on the enclosed
Property Tax Transfer Worksheet for Petition No. 2-111, Tax Rate Area 14316,
the current tax share ratio for the City of Diamond Bar is 0.051917418. Out of the City's
tax share, the City would allocate 0.000663138 to County Lighting Maintenance
District 10006, with a net share to the City of Diamond Bar of 0.051254280,
or monetarily speaking, a $10,000 increment in assessed valuation of a parcel means
that the parcel will pay an additional $100 in property taxes, of which the City
would receive $5.1254 and County Lighting Maintenance District 10006 would
receive $0.0663.
We have prepared the resolutions for your use in this matter. Please have the
resolution executed and returned to us in the enclosed self-addressed envelope
by November 28, 2012.
If you have any questions, please contact Ms. Tigist Desta of Traffic and Lighting
Division, Street Lighting Section, at (626) 300-4755.
Very truly yours,
GAIL FARBER
Director of Public Works
_S H. CHON
Street Lighting Section
and Lighting Division
TD:sm
P:\tlpub\WPFILES\FILES\STL\TD\CONSENT & JURISDICTION (C&J's)\C&J DIAMOND BAR\PE NO. 2-111.doc
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CITY COUNCIL
Agenda # 6.8 02
Meeting Date: November 6, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: RESOLUTION 2012 -XX: JOINT RESOLUTION OF THE BOARD OF
SUPERVISORS OF THE COUNTY OF LOS ANGELES; THE BOARD OF
TRUSTEES OF THE GREATER LOS ANGELES COUNTY VECTOR
CONTROL DISTRICT; THE BOARD OF DIRECTORS OF THE COUNTY
SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY; THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR; THE BOARD OF
DIRECTORS OF THE THREE VALLEYS MUNICIPAL WATER DISTRICT -
ORIGINAL AREA; THE BOARD OF DIRECTORS OF THE WALNUT
VALLEY WATER DISTRICT; THE BOARD OF DIRECTORS OF THE
WALNUT VALLEY WATER IMPROVEMENT DISTRICT NO. 3; AND THE
BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER
IMPROVEMENT DISTRICT NO. 4 APPROVING AND ACCEPTING THE
NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING
FROM ANNEXATION OF PETITION NO. 2-111 (TRACT 52267 ALONG
DIAMOND BAR BLVD. AT CRESTVIEW/TIN DRIVE) TO COUNTY
LIGHTING MAINTENANCE DISTRICT 10006.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The costs for the operation and maintenance of public street lights located within the
Lighting District are primarily funded by ad valorem property tax and supplemented by street
lighting assessments. The collection of property tax revenues has allowed the Lighting
Districts to maintain a low $13 annual base -assessment rate for a single family home. For
other types of property uses, such as apartments and commercial businesses, the
assessment rates are proportionately higher.
As shown on the attached Property Tax Transfer Work Sheet, the current allocated tax -
share ratio for the City of Diamond Bar is $0.051917418. Out of the City's tax share ratio,
the City would allocate $0.000663138 to County Lighting Maintenance District 10006, with a
net share to the City of $0.051254280. For example, a $10,000 increment in assessed
valuation of a parcel means that parcel will pay an additional $100 in property taxes, of
which the City would receive $5.1254 and CLMD 10006 would receive $0.0663.
Since this is a privately owned property (and property tax revenue generating), the City,
along with other special districts, would share a portion of the growth of the 1% property tax
with CLMD 10006 when the property is improved. The City does not "lose" property tax
money; rather, the City, along with other special districts, will share the "growth" of property
tax with CLMD 10006. Again, these property tax revenues help keep the base -rate
assessment to a low $13 for a single family home in CLMD 10006. The assessment,
however, will be levied against the benefited property owners.
BACKGROUND/DISCUSSION:
The area described as Petition No. 2-111 (Tract 52267) is being processed for annexation
to the County Lighting Maintenance District (CLMD) 10006 and County Lighting District LLA -
1, Diamond Bar Zone, in order to provide funds for the operation and maintenance of 28
street lights installed by the developer. County Lighting Maintenance District 10006 is
located wholly within the jurisdictional boundary of the City of Diamond Bar and is
administered by the County of Los Angeles on behalf of the City.
City Council approval of the joint resolution is required between the County of Los Angeles
and the City of Diamond Bar (and various other taxing agencies) in order to approve and
accept the negotiated exchange of property tax revenues resulting from the annexation of
the subject areas into CLMD 10006. The share of the annual tax increment to be
exchanged between the City and other affected taxing agencies is listed in the attached
worksheets in the Resolution.
As part of the approval process for the Resolution Granting Consent and Jurisdiction to the
County of Los Angeles, the Joint Resolution should be concurrently approved by the City.
With the City's approval of the attached Joint Resolution and the Resolution Granting
Consent and Jurisdiction, there will be an exchange of property tax revenues between the
City of Diamond Bar and County Lighting Maintenance District 10006.
PREPARED BY:
DATE PREPARED:
Kimberly M. Young, Associate Engineer October 23, 2012
REVI/ED B
Da id G. iu
Director of Public Works
Attachment: Resolution No. 2012 -XX
2
RESOLUTION NO. 2012 -XX
A JOINT RESOLUTION
OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES,
THE BOARD OF TRUSTEES OF THE GREATER LOS ANGELES COUNTY VECTOR
CONTROL DISTRICT, THE BOARD OF DIRECTORS OF THE COUNTY SANITATION
DISTRICT NO. 21 OF LOS ANGELES COUNTY, THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR, THE BOARD OF DIRECTORS OF THE THREE VALLEY MUNICIPAL
WATER DISTRICT - ORIGINAL AREA, THE BOARD OF DIRECTORS OF THE WALNUT
VALLEY WATER DISTRICT, AND THE BOARD OF DIRECTORS OF THE WALNUT
VALLEY WATER IMPROVEMENT DISTRICT NO. 3, THE BOARD OF DIRECTORS OF
THE WALNUT VALLEY WATER IMPROVEMENT DISTRICT NO. 4 APPROVING AND
ACCEPTING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE
RESULTING FROM ANNEXATION OF PETITION NO. 2-111
TO COUNTY LIGHTING MAINTENANCE DISTRICT 10006
WHEREAS, pursuant to Section 99.01 of the Revenue and Taxation Code, prior to
the effective date of any jurisdictional change that will result in a special district providing
one or more services to an area where those services have not previously been provided
by any local agency, the special district and each local agency that receives an
apportionment of property tax revenue from the area must negotiate an exchange of
property tax increment generated in the area subject to the jurisdictional change and
attributable to those local agencies; and
WHEREAS, the Board of Supervisors of the County of Los Angeles, acting on
behalf of the County Lighting Maintenance District 10006, the Los Angeles County
General Fund, the Los Angeles County Library, the Consolidated Fire Protection District
of Los Angeles County, the Los Angeles County Flood Control Drainage Improvement
Maintenance District, and the Los Angeles County Flood Control District; the Board of
Trustees of the Greater Los Angeles County Vector Control District; the Board of
Directors of the County Sanitation District No. 21 of Los Angeles County; the City
Council of the City of Diamond Bar; the Board of Directors of the Three Valley Municipal
Water District - Original Area; the Board of Directors of the Walnut Valley Water District;
the Board of Directors of the Walnut Valley Water District Improvement District No. 3;
and the Board of Directors of the Walnut Valley Water District Improvement District No. 4
have determined that the amount of property tax revenue to be exchanged between their
respective agencies as a result of the annexation proposal identified as Petition No. 2-
111 to County Lighting Maintenance District 10006 is as shown on the attached Property
Tax Transfer Resolution Worksheet.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. The negotiated exchange of property tax revenues between the County Lighting
Maintenance District 1006, the Los Angeles County General Fund, the Los Angeles
County Library, the Consolidated Fire Protection District of Los Angeles County, the
County Flood Control Drainage Improvement Maintenance District, the Los Angeles
County Flood Control District, the Greater Los Angeles County Vector Control District,
3
the County Sanitation District No. 21 of Los Angeles County, the City of Diamond Bar;
the Three Valleys Municipal Water District - Original Area; the Walnut Valley Water
District; the Walnut Valley Water District Improvement District No. 3 and the Walnut
Valley Water District Improvement District No. 4 resulting from the annexation proposal
identified as Petition No. 2-111 to County Lighting Maintenance District 10006 is
approved and accepted.
2. For fiscal years commencing on or after July 1, 2012, or the July 1 after the
effective date of this jurisdictional change, whichever is later, the property tax revenue
increment generated from the area within Petition No. 2-111, Tax Rate Area 14316 shall
be allocated to the affected agencies as indicated in the attached Property Tax Transfer
Resolution Worksheet.
3. No transfer of property tax revenues other than those specified in Paragraph 2,
shall be made as a result of the annexation of Petition No. 2-111.
4. If at any time after the effective date of this Resolution, the calculations used
herein to determine initial property tax transfers or the data used to perform those
calculations are found to be incorrect, thus producing an improper or inaccurate property
tax transfer, the property tax transfer shall be recalculated and the corrected transfer
shall be implemented for the next fiscal year, and any amounts of property tax received
in excess of that, which is proper shall be refunded to the appropriate agency.
PASSED, APPROVED AND ADOPTED this 6th day of November, 2012, by the following
vote:
Ling -Ling Chang, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 6th day of November, 2012, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
TOMMYE A. CRIBBINS, City Clerk
City of Diamond Bar
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Agenda 4 6 g
Meeting Date : November 6, 2012
CITY COUNCIL AGENDA REPORT
� XASgi%
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: NOTICE OF COMPLETION FOR THE GOLDEN SPRINGS DRIVE
DRAINAGE IMPROVEMENT PROJECT
RECOMMENDATION:
File a Notice of Completion.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to HYM Engineering, Inc. on June 5,
2012 in an amount not to exceed $154,470 with a contingency amount of $15,400 for a
total authorization amount of $169,870. The City authorized the Notice to Proceed for
the construction project on August 7, 2012.
HYM Engineering, Inc. has completed all work required of this project. The final
construction cost of the project is $169,788.66 which includes $15,318.66 in change
orders for nighttime work requested by the City, change in lateral storm drain design
and additional curb and gutter removal. The project was completed under the overall
authorized project budget.
PREPARED BY: DATE PREPARED:
Kimberly M. Young, Associate Engineer October 31, 2012
REVIE�D BYE
Da(vi&G. Liu, Director of Public Works
Attachments: Notice of Completion
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765 -
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner
4. The nature of the interest or estate of the owner is;
(Ifother than fs, strike "In fee" and mc,cq for eramplq'burehaserunder contracmfpmchase;' or `9essee'J
5. The frill names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on October 31 2012. The work done was:
Golden Springs Drive Drainage Improvement Project -south side of Golden Springs Drive between Grand Ave.
and Copley Drive
7. The name of the contractor, if any, for such work of improvement was HYM Engineering, Inc.
June 22 2012
(Ifno covtradorfor work of improvementaz awhvte, insert `vvve'� (Date of Convect)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Golden Springs Drive Drainage Improvement Project -south side of Golden
Springs Drive between Grand Ave and Copley Drive
9. The street address of said property is "none"
(ifno ainel ddrec has been ofH ally assigned, bawrt'tione")
CITY OF DIAMOND BAR
Dated:
for Individual Owner
Signature efr,w or cmponte offiwrcf.v,e named iv paragraph 2 or bis agent
VERIFICATION
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("ruident vY, "Manager of," "Apmfiu of"`Ownu og" etc.)
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty ofperjury that the foregoing is hue and correct.
Executed on 20 _, at Diamoud Bar , California.
(Date ofsg ffime) (City where signed)
(Personal signature ofNe individual who is swearing drat the contents of
the notice of completion a tot)
CITY COUNCIL
Agenda # 6 _ L n
Meeting Date: November 6, 2012
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: EXONERATION OF SURETY BOND NO. 734472S IN THE AMOUNT OF
$376,568.00 POSTED BY JCCL-SOUTH POINTE WEST, LLC FOR
TENTATIVE TRACT 63623 TO COMPLETE SEWER IMPROVEMENTS
OF THE TRACT DEVELOPMENT.
RECOMMENDATION:
Approve the exoneration.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
As part of the entitlements granted through tentative tract map approval for the property
located within the City of Diamond Bar but along Morning Sun Avenue which is in the
unincorporated area of Los Angeles County known as the community of Rowland
Heights, the subdivider, JCCL-Southpointe West, LLC, for Tentative Tract 63623 was
required to mitigate the landslide that occurred in 2005. As a result of the grading
operations that were conducted on the landslide repair the developer installed a sewer
stub out so that when the sewer improvements were installed for the entire tract they
would not have to disturb the area that had been reconstructed in the landslide repair.
At the completion of the landslide removal, Leighton & Associates issued a report dated
December 11, 2007 which determined that the removal of the landslide from the
western portion of Tract 63623 and along Morning Sun Avenue was completed to their
satisfaction. The City's geotechnical engineering consultant, Willdan Geotechnical,
concurred with Leighton's conclusion and the City Engineer's office accepted all grading
activities and the sewer stub out that were constructed within landslide removal limits.
Due to the downward turn of the economy, the developer decided not to pursue tract
developments for the immediate future and has requested the sewer bond that was
posted in 2008 be exonerated. The tentative map remains valid as the state has
granted automatic extensions of tentative map approvals in an effort to aid developers
through this difficult economic downturn.
Currently, as the project stands, improvement plans have been approved however the
final map has not been approved or recorded. Permits that were issued for the tract
improvements have expired and are no longer valid. Once the developer decides to
either pursue construction of the public improvements or proceed with final map
approval new guarantees of security for faithful performance, labor and materials will be
required. Therefore, at this time it is appropriate to exonerate the sewer bond that was
posted during the landslide repair and tract grading since the landslide repair has been
completed and accepted by the City. The tract grading, sewer and other public
improvements will not commence until new permits are issued and new bonds are
posted once the developer decides to pursue construction of the project.
DISCUSSION:
Upon receiving written request from Lewis Operating Corp. and JCCL-South Pointe
West, LLC on October 29, 2012, the Public Works Department reviewed the project file
and determined that release of the sewer bond would be appropriate.
The following surety bond is recommended for exoneration:
Surety Bond No. 734472S in the amount of $376,568.00
PREPARED BY:
Kimberly M. Young, Associate Engineer
REVIEWED BY:
£r
David G. &6, Director of Public Works
Attachments:
DATE PREPARED:
October 31, 2012
LETTER OF REQUEST, dated October 29, 2012
2
Lewis Operating Corp.
1156 North Mountain Avenue/ P.O. Box 670/Upland, California 91785-0670
Telephone: (909) 949-6744 FAX: (909) 931-5528
October 29, 2012
Kimberly Young
City of Diamond Bar, DPW
21810 Copley Drive
Diamond Bar, CA 91765
Re: South Pointe West (Tr. 63623) Bond 47344725 Exoneration Request
Dear Kimberly:
Lewis Operating Corp and JCCL South Pointe West, LLC would like to formally request
that grading bond #7344725 be exonerated. We do not deem it necessary as we do not
plan to record the Final Map (Tr. 63623) in the immediate future. Please call or email if
you have any questions.
Best Regards,
Daniel Coburn
Project Manager
Agenda # 6.11
Meeting Date: November 6, 2012
CITY COUNCIL AGENDA REPORT
�nRC'OA�t�
t9Sg
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager i
TITLE: APPROVE CONTRACT AMENDMENT IN THE AMOUNT OF $50,000 WITH
ONWARD ENGINEERING FOR PUBLIC WORKS/ENGINEERING STAFF
SUPPORT SERVICES
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
The proposed staff augmentation services will be funded through Public Works Department
salary and benefit savings from the Senior Civil Engineer position. In addition, a portion of the
cost will be funded by permit and inspection fee revenues generated by encroachment permit
applications and plan check fees paid by developers for land development projects.
BACKGROUND/DISCUSSION:
The Public Works Department is in need of staff augmentation for the period starting
November 2012 through April 2013. The Senior Civil Engineer position remains vacant and
the Associate Engineer position will be temporarily vacant due to maternity leave beginning
November 26, 2012 until the end of April 2013. With the Senior Civil Engineer and Associate
Engineer positions vacant during this time, the City will need a Contract Engineer on a
temporary basis to assist in dealing with the demands of the front counter, Public Works
activities, and land development projects which require immediate and continuous attention.
At the City's request, Onward Engineering, Inc. is proposing to provide staff augmentation to
the Public Works Department. Staff has interviewed two candidates from Onward Engineering
and has selected Mr. Sterling Mosley as the successful candidate to provide this service.
Onward Engineering's proposal and Mr. Mosley's resume is attached herewith as Exhibits "A"
and "B" respectively. It is anticipated that Mr. Mosley will not only be dealing with the described
tasks above but also support the Public Works Department for required field inspections
associated with street maintenance, code cases, and traffic engineering. The Contract
1
Engineer's scope of work is described in Onward's proposal. Mr. Mosley is expected to work
part time during the months of November/December but will transition to full-time work at the
beginning of the coming year where an increase in front counter and land development
activities are expected to occur. Onward Engineering's proposal has Mr. Mosley's hourly rate
at $55 with a not -to -exceed amount of $50,000 for the period starting November 12, 2012
through April 30, 2013.
PREPARED BY:
Erwin Ching, Assistant Engineer Date prepared: October 31, 2012
REVIEWED BY:
David . Liu, Director of Public Works
Attachment: Amendment No. 1 to the Consulting Services Agreement
Exhibit "A" - Onward Engineering Proposal dated October 30, 2012
Exhibit "B" — Resume of Mr. Sterling Mosley
2
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Agreement is made and entered into this 6th day
November, 2012, between the CITY OF DIAMOND BAR, a Municipal Corporation
(hereinafter referred to as "CITY") and ONWARD ENGINEERING, INC. (hereinafter
referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with
Consultant to provide Professional Engineering Services, which the Agreement was
dated October 18, 2011.
(ii) In response to the City's request for staff augmentation, the
CONSULTANT submitted a proposal to provide Professional Engineering Services as
described in Exhibit "A", dated October 30, 2012.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each
service which Consultant performs to the satisfaction of City in compliance with the
proposal as set forth in Exhibit "A". Payment will be made only after submission of
proper invoices in the form specified by City."
Section 2: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and binding.
Any modification of this Amendment No. 1 shall be effective only if it is in writing signed
by the parties.
3
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement Amendment No. 1 as of the day and year first set forth above:
APPROVED AS TO FORM
0
Michael Jenkins, City Attorney
ATTEST:
Tommye A. Cribbins, City Clerk
.7_19:9
CONSULTANT:
ONWARD ENGINEERING, INC.
Majdi Ataya, P.E., Principal
CITY OF DIAMOND BAR
Ling -Ling Chang, City Mayor
H
October 30, 2012 ExHTBTT "A"
David Liu, P.E.
Director of Public Works
Public Works/Engineering Department
21810 Copley Drive
Diamond Bar, CA 91765
Dear Mr. Liu,
SUBJECT: Letter Proposal to Provide Staff Augmentation, "Contract Engineer"
The Public Works Department works hard at maintaining a high level of service to the
general public, and as such it is looking for staff augmentation on a temporary basis to
fill-in during this period while being shorthanded.
Onward Engineering is proposing to provide a "Contract Engineer" as staff
augmentation at a rate of $55 per hour and a "Not to Exceed" fee of $50,000, between
November 12, 2012 and April 30, 2013. We are proposing Mr. Sterling Mosley (resume
attached) as the Contract Engineer.
Mr. Mosley will: review and issue encroachment permits to utility companies and private
contractors that work in the public right-of-way. He will: assist Environmental Services
to inspect SUSMP, NPDES, sewer and septic compliance for various construction
projects within the City. He will also log NPDES violations in City View. Mr. Mosley will:
process plot plans, review drainage plans and erosion control plans. He will assist in
responding to inquiries from developers, contractors, and the general public, e.g. public
document requests for soils reports, sewer plans, etc. He will also assist in providing
technical engineering support services to the engineering, planning, building & safety
staff as well as developers, contractors, City's on-call consultants and other private
consultants. Mr Mosley will: provide assistance to the general public on the phone and
at the counter for issues related to permits, public document requests, resident
complaints, change of address, and other various concerns. He will issue Dumpster and
Oversized Load Permits. He will: provide assistance in the field investigation of
hazardous conditions and un -permitted activity throughout the City caused by un -
permitted construction, grading, landslide, drainage, and NPDES issues. He will: assist
the Public Works Superintendent with field investigation as needed, and he will also
assist the Traffic Engineer with field investigations as needed.
Best Regards,
aj�y n�
Maj di Ataya, P.E.
President
Phone
714-533-3050
www. OnwardEngineering.com
Fax
714-948-8978
014WRRE)
ENGINEERING
•
• •
•
300 S Harbor,
Suite 814 Anaheim, CA 92805
October 30, 2012 ExHTBTT "A"
David Liu, P.E.
Director of Public Works
Public Works/Engineering Department
21810 Copley Drive
Diamond Bar, CA 91765
Dear Mr. Liu,
SUBJECT: Letter Proposal to Provide Staff Augmentation, "Contract Engineer"
The Public Works Department works hard at maintaining a high level of service to the
general public, and as such it is looking for staff augmentation on a temporary basis to
fill-in during this period while being shorthanded.
Onward Engineering is proposing to provide a "Contract Engineer" as staff
augmentation at a rate of $55 per hour and a "Not to Exceed" fee of $50,000, between
November 12, 2012 and April 30, 2013. We are proposing Mr. Sterling Mosley (resume
attached) as the Contract Engineer.
Mr. Mosley will: review and issue encroachment permits to utility companies and private
contractors that work in the public right-of-way. He will: assist Environmental Services
to inspect SUSMP, NPDES, sewer and septic compliance for various construction
projects within the City. He will also log NPDES violations in City View. Mr. Mosley will:
process plot plans, review drainage plans and erosion control plans. He will assist in
responding to inquiries from developers, contractors, and the general public, e.g. public
document requests for soils reports, sewer plans, etc. He will also assist in providing
technical engineering support services to the engineering, planning, building & safety
staff as well as developers, contractors, City's on-call consultants and other private
consultants. Mr Mosley will: provide assistance to the general public on the phone and
at the counter for issues related to permits, public document requests, resident
complaints, change of address, and other various concerns. He will issue Dumpster and
Oversized Load Permits. He will: provide assistance in the field investigation of
hazardous conditions and un -permitted activity throughout the City caused by un -
permitted construction, grading, landslide, drainage, and NPDES issues. He will: assist
the Public Works Superintendent with field investigation as needed, and he will also
assist the Traffic Engineer with field investigations as needed.
Best Regards,
aj�y n�
Maj di Ataya, P.E.
President
Phone
714-533-3050
www. OnwardEngineering.com
Fax
714-948-8978
Sterling Mosley, EIT- Engineering Technician
EXHIBIT "B"
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BS CIVIL Enghiecring,
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Cat Poly Pomona
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ASCE Member
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Advanced Highway
Dosign Courses
EXHIBIT "B"
Sterling has been continuously increasing his skills and has become an
effective Design Engineer in harnessing the full extent of modern
software and his understanding of the industry's standards. Sterling is
proficient with AutoCAD, Civil 31), and MicroStation, developing
efficient and accurate work. His experience includes coordinating with
utility stakeholders, performing field surveys, and quantitative
engineering analysis. Sterling is very cooperative with every design
team he has participated in and his strong work ethic makes him a
reliable member of the team, who is adept at finding creative solutions
for various design challenges.
Various Roadway Rehabilitation Project (E-76): City of Bellflower
Sterling was a Design Engineer providing the City of Bellflower with design engineering services on
this federally funded project. The rehabilitation project consisted of several streets, Palo Verde
Avenue, Woodruff Avenue, and Clark Avenue. Work included performing a thorough field survey,
where existing conditions were preliminarily analyzed. Additionally, aerial base maps containing
right-of-way, curb, gutter, and sidewalk were prepared using Google Earth Imagery and overlaying
into Civi13D. A careful analysis of the project costs and benefits were conducted in order to aid the
City in providing effective recommendations to the rehabilitation of the roadway pavement.
Foster Road and Adelfa Drive Rehabilitation Project (CDBG): City of La Mirada
Sterling worked as a Design Engineer providing the City of La Mirada with design engineering
services for this Community Development Block Grant (CDBG) funded project. The rehabilitation
encompassed two collector roads: Adelfa Drive and Foster Road. The scope of work included
rehabilitation of the roadway using primarily slurry seal and localized pavement reconstruction. In
areas of extreme degradation, an asphalt overlay or full width grind and replacement, was
recommended depending on funding availability. Sterling's duties included revising cost estimates
based on recent bid summaries, augmenting the plans, specifications, and estimate to a 60%
completion level, and conducting utility coordination by contacting all stakeholders with utilities
within the project limits.
Residential Street Rehabilitation, 1-94: City of Torrance
Sterling was the Design Engineer in Areas A and C for the City of Torrance. Sterling's duties
included researching and recording all existing standard plans and improvements within the
project limits through the Los Angeles County and Caltrans records systems. A site evaluation was
conducted, where aerial base maps containing utilities, roadway, and right-of-way of the project
limits were prepared as references for the field survey. Furthermore, utility notifications were
prepared to coordinate with all stakeholders prior to construction. Additionally, Sterling
participated in the preliminary engineering analysis to assist in developing treatment
recommendations based on geotechnical borings of the project site. Lastly, Sterling prepared a
construction quantity and cost estimate in compliance with the City of Torrance's requirements.
Page 1 of 2
04, E
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Sterling has been continuously increasing his skills and has become an
effective Design Engineer in harnessing the full extent of modern
software and his understanding of the industry's standards. Sterling is
proficient with AutoCAD, Civil 31), and MicroStation, developing
efficient and accurate work. His experience includes coordinating with
utility stakeholders, performing field surveys, and quantitative
engineering analysis. Sterling is very cooperative with every design
team he has participated in and his strong work ethic makes him a
reliable member of the team, who is adept at finding creative solutions
for various design challenges.
Various Roadway Rehabilitation Project (E-76): City of Bellflower
Sterling was a Design Engineer providing the City of Bellflower with design engineering services on
this federally funded project. The rehabilitation project consisted of several streets, Palo Verde
Avenue, Woodruff Avenue, and Clark Avenue. Work included performing a thorough field survey,
where existing conditions were preliminarily analyzed. Additionally, aerial base maps containing
right-of-way, curb, gutter, and sidewalk were prepared using Google Earth Imagery and overlaying
into Civi13D. A careful analysis of the project costs and benefits were conducted in order to aid the
City in providing effective recommendations to the rehabilitation of the roadway pavement.
Foster Road and Adelfa Drive Rehabilitation Project (CDBG): City of La Mirada
Sterling worked as a Design Engineer providing the City of La Mirada with design engineering
services for this Community Development Block Grant (CDBG) funded project. The rehabilitation
encompassed two collector roads: Adelfa Drive and Foster Road. The scope of work included
rehabilitation of the roadway using primarily slurry seal and localized pavement reconstruction. In
areas of extreme degradation, an asphalt overlay or full width grind and replacement, was
recommended depending on funding availability. Sterling's duties included revising cost estimates
based on recent bid summaries, augmenting the plans, specifications, and estimate to a 60%
completion level, and conducting utility coordination by contacting all stakeholders with utilities
within the project limits.
Residential Street Rehabilitation, 1-94: City of Torrance
Sterling was the Design Engineer in Areas A and C for the City of Torrance. Sterling's duties
included researching and recording all existing standard plans and improvements within the
project limits through the Los Angeles County and Caltrans records systems. A site evaluation was
conducted, where aerial base maps containing utilities, roadway, and right-of-way of the project
limits were prepared as references for the field survey. Furthermore, utility notifications were
prepared to coordinate with all stakeholders prior to construction. Additionally, Sterling
participated in the preliminary engineering analysis to assist in developing treatment
recommendations based on geotechnical borings of the project site. Lastly, Sterling prepared a
construction quantity and cost estimate in compliance with the City of Torrance's requirements.
Page 1 of 2
100 1 --
Lambert Road Rehabilitation (Phase I) Project: City Of Brea
As the Design Engineer, Sterling is providing the City of Brea with design engineering services to
prepare plans, specifications, and engineers' estimate to rehabilitate this aging arterial roadway
that services up to 40,000 vehicles per day. Sterling reviewed the pavement conditions for this
3,379 feet stretch of roadway to provide cost effective solutions that would optimize the City's
budget for the repairing the roadway, existing damaged sidewalk, curb, gutter, driveways, and curb
ramps requiring ADA compliance. Multiple construction details were generated to adequately
convey the design intent to the contractor. The project limits included an existing 97 -inch diameter
water line owned by the Metropolitan Water District. Our team coordinated raising the existing
manholes. Night work was been considered as an option for construction to minimize public
inconvenience. This project also included the installation of video detection cameras at two
intersections.
Cherry and Alder Street Sewer Upgrade Project: City Of Brea
As the Design Engineer, Sterling is providing the City of Brea with design engineering services on
the Cherry and Alder Sewer Upgrade Project. Our team prepared plans, specifications, and
engineers' estimate for sewer improvements at Cherry Street and Alder Street. CCTV videos of the
pipe's interior revealed: sagging, cracking, and deformation of the pipe in the existing vitrified clay
pipe sewer main. Onward Engineering analyzed the removal and replacement of the existing sewer
main from an 8 -inch VCP to a 12 -inch VCP line, as well as a second alternative, involving the
installation of an additional new sewer main that would run parallel to the existing main to increase
the sewer flow. Sterling coordinated with the City of Fullerton as the project limits extended to an
existing sewer manhole belonging to the City of Fullerton.
2011-2012 Residential Rehabilitation Project (CDBG): City of Hawaiian Gardens
Sterling was a Design Engineer providing the City of Hawaiian Gardens with professional design,
construction management, and inspection services on the 2011-2012 Residential Rehabilitation
Project. The project was funded through the Community Development Block Grant Program
(CDBG). The limits included several segments: Seine Avenue from 226th Street to Civic Center
Drive, Wardham Avenue from 223rd Street to 221st Street, Elaine Avenue from 215th Street to
North End, and 216th Street from Norwalk Boulevard to Belshire Avenue. Existing site conditions
ranged from light to severely allegated and longitudinal pavement cracking with localized
settlement occurring sporadically through the project limits. Additionally, ponding was occurring
due to ineffective concrete facilities such as curb, gutter, and sidewalk. Onward Engineering used
GIS data and a design site walk to assist in the successful preparation of a full set of PS&E which
included plan views, cross sections, and special details. After Sterling conducted the preliminary
design field survey, it was established that various treatment strategies will need to be employed.
These strategies ranged from variable depth edge grinds to a 2" grind and overlay where localized
reconstruction is recommended to treat those select settled areas. Also, concrete items were called
out on the project specifications for removal and replacement to effectively convey drainage. The
design required the analysis of each existing curb ramp to confirm ADA compliance. Noncompliant
ramps were called out on the specifications to ensure they are either replaced or retrofitted to ADA
standards.
Page 2 of 2
D 'OND BAR
i------------.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
c
FROM: 0 o i) t ' /I �
`D77ATE: -7
ADDRESS: �Z X1`7 S! IDIIt".O RGei"I �La'l l3ZPHONE: 9(19'—;32
ORGANIZATION: K L VPZ N`% A),YIDA•n 631 -yu r"rf l l d/�11 hrrj1/A/
AGENDA#/SUBJECT: Fl Ll i)f Obtf S17— 0 Poll-ec"2
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
�t
Sign ure
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
-T FROM: YA"' V_ � `-�)DATE:
ADDRESS: 330? 5s A)'040&J4 6,Vfi PHONE:
ORGANIZATION: A"0 Am, Rq a' D moti D 6AW-
AGENDA#/SUBJECT: M04 --F SLY" 091 )G4 j`,-+ AtL, 6�5Py&d$ O AWZ_S
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
I his document is a public record subject to disclosure under the Public Records Act.