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HomeMy WebLinkAbout06/05/2012• City of Diamond Bar City Council Agenda Tuesday, June 5, 2012 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Ling -Ling Chang Jack Tanaka Mayor Mayor Pro Tem Ron Everett Carol Herrera Steve Tye Council Member Council Member Council Member City Manager James DeStefano o City Attorney Michael Jenkins • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. I -lave online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. r CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 5, 2012 CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA THIS MEETING WILL AT 9:00 A.M. AND LABLE FOR LIVE AND Next Resolution No. 2012-22 Next Ordinance No. 10 (2012) 6:30 p.m. Mayor Cantor Paul Buch Temple Beth Israel Council Members Everett, Herrera, Tye, Mayor Pro Tem Tanaka, Mayor Chang Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. June 5, 2012 PAGE 2 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 12, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — June 14, 2012 — Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.3 Silver -Tip Park Grand Re -Opening — June 16, 2012 — 10:00 a.m., 904 Longview Drive. 5.4 City Council Meeting— June 19, 2012 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 15, 2012 — Approve as submitted. (b) Regular Meeting of May 15, 2012 — Approve as submitted. 6.2 Traffic and Transportation Commission Minutes: (a) Regular Meeting of March 8, 2012 — Receive and File. (b) Regular Meeting of April 12, 2012 — Receive and File. 6.3 Ratification of Check Register — May 10, 2012 through May 30, 2012 totaling $1,532,983.51. Requested by: Finance Department 6.4 Treasurer's Statement —for April, 2012. Recommended Action: Approve. Requested by: Finance Department 6.5 Adopt Ordinance No. 09 (2012): Amending the Diamond Bar Municipal Code to Establish Enforcement Authority Related to Animal Code Violations Recommended Action: Approve for Second Reading by Title Only, Waive Full Reading and Adopt. June 5, 2012 PAGE 3 Requested by: City Manager 6.6 Appropriate Prop C Funds in the Amount of $25,000 to the Capital Improvement Program Budget for Fiscal Year 2011-12; Adopt Resolution No. 2012 -XX Approving Plans and Specifications and Establishing a Project Payment Account; Award the Construction Contract for the Copley Drive Bus Stop Relocation to TSR Construction and Inspection in the Amount of $20,400 Plus a Contingency Amount of $3,000 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $23,400. Recommended Action: Appropriate Prop C Funds; Adopt Resolution No. 2011 -XX and Award. Requested by: Public Works Department 6.7 (a) Adopt Resolution No. 2012 -XX: Approving Plans and Specifications and Establishing a Project Payment Account; Award the Construction Contract for the Golden Springs Drive Drainage Improvement Project in the Vicinity of Lavender Drive/Calvary Chapel to HYM Engineering, Inc. in the Amount of $154,470; and Authorize a Contingency Amount of $15,400 for Contract Change Orders to be Approved by the City Manager for a Total Authorization Amount of $169,870. Recommended Action: Adopt Resolution No. 2012 -XX; Award and Authorize. (b) Award of Construction Administration Services Contract to DMS Consultants, Inc. for the Golden Springs Drive Drainage Improvement Project in the Amount of $28,110, Plus a Contingency Amount of $3,000 for a Total Authorization of $31,110. Requested by: Public Works Department. 6.8 Adopt Resolution No. 2012 -XX: Approving Plans and Specifications and Establishing a Project Payment Account; and Award the Construction Contract to Robert D. Gosney for the Pathfinder Road Erosion Control Project (Between Diamond Bar Boulevard and Presado Drive) in the Amount of $44,780, Plus a Contingency Amount of $5,220 for a Total Authorization of $50,000. Recommended Action: Adopt. Requested by: Public Works Department June 5, 2012 PAGE 4 6.9 Adopt Resolution No. 2012 -XX: Approving Program Supplement Agreement No. 012-N to Administering Agency -State Agreement No. 07-5455R for Utilization of Federal Funds In the Amount of $519,000 for the Construction of the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project -Federal Project No. STPL-5455(015). Recommended Action: Adopt. Requested by: Public Works 6.10 (a) Adopt Resolution No. 2012 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 38 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the July 17, 2012 Regular Meeting. Recommended Action: Adopt. (b) Adopt Resolution No. 2012 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 39 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the July 17, 2012 Regular Meeting. Recommended Action: Adopt. (c) Adopt Resolution No. 2012 -XX: Declaring the City's Intention to Levy and Collect Assessments for Landscape District No. 41 and Direct the City Clerk to Advertise the Public Hearing Before the Council at the July 17, 2012 Regular Meeting. Recommended Action: Adopt. Requested by: Public Works Department 6.11 Approval of 2011-12 Budget Adjustment for Gas Tax Fund. Recommended Action: Approve. Requested by: Finance Department 6.12 Award of Contract to Kormx, Inc. for Construction of the Accessible Walkway at the Pantera Park Dog in the Amount of $96,875 Plus a Contingency of $9,688 (10%) for a Total Authorization of $106,563; Plus Authorize the Expenditure of $235,000 for the Development of the Dog Park. Recommended Action: Award. June 5, 2012 PAGE 5 Requested by: Community Services Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2012 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2012 and Ending June 30, 2013 Including Maintenance and Operations, Special Funds and Capital Improvements; and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. (b) Adopt Resolution No. 2012 -XX: Setting Proposition 4 (Gann) Appropriations Limit for Fiscal Year 2012-13 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. (c) Adopt Resolution No. 2012 -XX: Adopting the Statement of Investment for Fiscal Year 2012-13. Recommended Action: Adopt. (d) Adopt Resolution No. 2012 -XX: Amending Resolution No. 2011-25 Establishing Salary Grades and Fringe Benefits for All Classifications of Employment Effective July 1, 2012. Recommended Action: Adopt. Requested by: City Manager 8.2 Approval of the Multi -Year Capital Improvement Program. Recommended Action: Approve. Requested by: City Manager 8.3 Approval of Proposed Pre -payment of the Side Fund Liability - California Public Employees Retirement System (CalPERS). Recommended Action: Approve. Requested by: Finance Department Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 15, 2012 -7 STUDY SESSION: M/Chang called the Study Session to order at 5:17 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 Copley Drive Diamond Bar, CA. Present: Council Members, Ron Everett, Carol Herrera, Steve Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Glenn Steinbrink, Financial Consultant; Ken Desforges, IT Director; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. ► FY 2012-13 BUDGET — Discussion and Action ► FIVE (5) YEAR CAPITAL IMPROVEMENT PROJECTS (CIP) — Discussion and Action CM/DeStefano stated that tonight's presentation of the FY2012-13 Budget is in anticipation of the Council's adoption on June 5. In addition, staff is introducing a new concept for DB, a Five (5) Year Capital Improvement Program. Staff spent a great deal of time putting this budget together and he thanked his department heads including CSD/Rose and PWD/Liu who worked diligently to make sure the City's General Fund dollars were protected by using every cent of available resources from state and federal programs available to them for CIP projects. Revenues remain relatively flat. There were increases in spending this year including the Sheriffs Liability Trust Fund and the increase in the Sheriff's Department contract which amounted to about $550,000. The City refinanced the bonds and initially, the refinancing of the bonds affects the City in a significant way during the first few years and the amount for this year was about $200,000. CM/DeStefano stated that FC/Steinbrink will discuss the bond renewal and its effects. There was an increase in FY 2011-12 with the full year increase going into a FY 2012-13 for the new City Hall and Library operations. In FY 2012-13 the City will see a slight increase in reserves as a result of revenues over expenditures. Staff is expecting an improvement in sales tax revenue due to the Shell Station, Ralph's replacement and upcoming progress on the Kmart property. In the years following 2013, there are one time revenues coming from the sale of the City's portion of the Site D property as well as, the School District's reimbursement of the $500,000 loan from the City for processing of Site D project and developer fees. The City will also realize about $1 million in developer fees from the South Point JCC project. CM/DeStefano said that he would recommend to the Council that as some of these additional revenues are paid to the City that some of the depleted special funds (parks funds, traffic mitigation monies, capital equipment replacement including technical equipment, vehicles, etc.) be backfilled. During these past recessionary years the City has been MAY 15, 2012 PAGE 2 CC STUDY SESSION able to maintain its level of service without program and personnel changes and protect its General Fund resources. 1. Discussion of Fiscal Year 2012-13 Budget: FD/Honeywell introduced the FY 2012-13 Budget which is balanced and increases the General Fund Reserves by about $55,000. The budget, as proposed, incorporates modest and realistic growth in both revenue and expenditures over the prior year's revenue and expenditures while maintaining the committed service levels. Projected General Fund Revenues are expected to grow about 1.2 percent over the 2011-12 revenues. The three most significant revenues to the General Fund are property taxes, in -lieu vehicle license fees and sales tax that account for nearly 60 percent of the General Fund revenue. Projected General Fund Expenditures for 2012-13 are expected to grow about 2.9 percent excluding the Civic Center expenses incurred during the current fiscal year. Most of the growth in expenditures is attributable to the public safety budget ($542,000), increases in expenses for the Civic Center ($160,000), personnel increases (2 percent Cost of Living and a $25 increase to the benefit allotment) and increased expense on the debt service on the 2002 bonds (increased by approximately $100,000). FC/Steinbrink explained that DB has never before had a debt service bond reflected in the budget and has always buried the debt service cost in the General Fund. This year staff decided it would be a good idea to separate out those debt service costs and put them into their own fund in the budget. Page 179 of the proposed budget shows the debt service fund. He explained why it was in the City's best interest to refinance the bond from a variable to a fixed rate. FD/Honeywell continued stating that this budget provides for the use of General Fund reserves in the amount of about $665,000. The most notable expenditure is the purchase of an emergency generator for the new Civic Center which will allow the City to continue service in the event of a power outage as well as, the transfer out to the Lighting and Landscape Districts i n the amount of about $113,000 for utilities and maintenance. FC/Steinbrink announced that no action would need to be taken tonight on the following item. In Fiscal Year 2005-06 the City was required to join a risk pool in PERS because the City has less than 100 employees in the system. At the time the City was required to join the pool it was not fair for all of the agencies in the pool to bear the unfunded liabilities of all of the other agencies in the pool, so each agency's unfunded liability was fixed at that time and was set aside in a "side" fund that allowed PERS to MAY 15, 2012 PAGE 3 CC STUDY SESSION increase the City's employer rate each year to amortize and pay down the "side" fund in addition to all of the normal costs that all of the agencies in the pool would pay. At the time DB was required to join the pool the City's unfunded liability was $556,000 and the interest rate was 8.25 percent. The second year the interest rate dropped to 7.75 percent and remained at that level until it will drop next year to 7.50 percent. In today's economy and market, 7.50 percent is an outrageous amount of interest expense. Therefore, staff is recommending that DB pay off the "side" fund in 2011- 2012 which will reduce the employer contribution rate for 2013 and years beyond for a total of nine years. By using the $588,000 of General Fund reserves to pay off the "side" fund it will save the City a net of about $140- $150,000 over the nine years. By paying this account off early, the savings to the City is probably greater than $200,000. He said he figured the amount of interest the City would make on the $588,000 would be a lot less than the $50-$60,000 he backed out, because this amount has to be paid out over the next nine years one way or the other. C/Everett asked where the CalPers payment is shown. FC/Steinbrink responded that it is actually shown in each department under retirement costs. C/Everett said he appreciated staff's work on the budget along with the budget's goals statement. He said he wanted to hear innovative methods for more fairly responding to the Lighting and Landscape Districts, especially 39 and 41. Unless residents are willing to pay for the type of pristine greenery of the parks the City enjoys, that level of service is not warranted. C/Everett asked if there was anything more staff could do to reduce budget costs. FD/Honeywell said that staff spent a tremendous amount of time and effort to reduce costs wherever possible while maintaining current service levels. The budget is a fluid process and is regularly updated. C/Everett stated "a different or reduced service level" as something staff could consider. M/Chang said she recently attended an event in which council members from various cities were invited to comment on their budgets and almost everyone had something negative to say and that they were having a difficult time balancing their budgets. M/Chang said she wanted to go up and say that DB was doing great and that it was able to open a new city hall and two parks and still maintain a healthy reserve due to the fiscally prudent staff and Council Members. M/Chang thanked staff for the excellent budget. MAY 15, 2012 PAGE 4 CC STUDY SESSION C/Herrera recalled that DB felt bad for a number of years because it did not have a redevelopment agency and the City felt it was behind the times and everyone else had an advantage over DB. Now the shoe is on the other foot because DB has learned how to cope with what it has and the City does very well. She feels somewhat differently than C/Everett in that she knows that CM/DeStefano and his staff hold the line very tightly on expenses, staff re-evaluates everything mid -year and all departments trim back a bit wherever possible and monies are shifted from place to place to better address the City's needs — she knows that staff does those things and it is certainly reflected in a budget where DB does not have to look at making $1 million in personnel and program cuts because the City is balanced and will have $57,000 left over which to her is amazing. DB is in a unique position which is due to everyone working very hard all year round to hold the line and be as prudent with expenditures as possible in each department. She again thanked CM/DeStefano and staff. MPT/Tanaka said he felt the same as C/Herrera. First, he thanked staff for the great budget and looks to increasing services and programs rather than looking for more cuts because the City does have a balanced budget. Yes, the City has taken some hits on slurry seal schedules and other items that he would have liked to see stay on schedule but with the information from the experts the City has been able to trim back a little and at this point he would like to maintain and increase the budget rather than looking for more cuts because the service levels are so great, the residents of DB expect that to continue and the City has done its best to trim wherever possible and does not believe that staff needs to go back and try to find areas to trim any more than what has already been done. CM/DeStefano explained that DB has spent the last five years trimming the budget by looking at each of the programs and services for ways to be more innovative and where possible, have reinvested in those types of programs and opportunities whether it was by saving water, saving electricity through parks and/or public works projects. Each year has been harder and harder. The City is probably better off not having redevelop- ment but losing that effort 12 years ago hurt DB greatly at that time. However, today this City looks like it is genius for not having redevelopment. DB would have been able to do more if it had a redevelopment agency and significant businesses were lost to adjacent cities that had redevelopment agencies. Many cities are struggling greatly because of the weight of redevelopment problems, debt and burden which is something DB does not have. DB, as a contract city, has managed to weather the storm far better than most cities because most cities are full- service cities and bear the weight and burden of public safety costs. DB has a fire district and a modest public safety budget through the very fine Sheriff's Department that works with contract cities to make certain service MAY 15, 2012 PAGE 4 CC STUDY SESSION C/Herrera recalled that DB felt bad for a number of years because it did not have a redevelopment agency and the City felt it was behind the times and everyone else had an advantage over DB. Now the shoe is on the other foot because DB has learned how to cope with what it has and the City does very well. She feels somewhat differently than C/Everett in that she knows that CM/DeStefano and his staff hold the line very tightly on expenses, staff re-evaluates everything mid -year and all departments trim back a bit wherever possible and monies are shifted from place to place to better address the City's needs — she knows that staff does those things and it is certainly reflected in a budget where DB does not have to look at making $1 million in personnel and program cuts because the City is balanced and will have $57,000 left over which to her is amazing. DB is in a unique position which is due to everyone working very hard all year round to hold the line and be as prudent with expenditures as possible in each department. She again thanked CM/DeStefano and staff. MPT/Tanaka said he felt the same as C/Herrera. First, he thanked staff for the great budget and looks to increasing services and programs rather than looking for more cuts because the City does have a balanced budget. Yes, the City has taken some hits on slurry seal schedules and other items that he would have liked to see stay on schedule but with the information from the experts the City has been able to trim back a little and at this point he would like to maintain and increase the budget rather than looking for more cuts because the service levels are so great, the residents of DB expect that to continue and the City has done its best to trim wherever possible and does not believe that staff needs to go back and try to find areas to trim any more than what has already been done. CM/DeStefano explained that DB has spent the last five years trimming the budget by looking at each of the programs and services for ways to be more innovative and where possible, have reinvested in those types of programs and opportunities whether it was by saving water, saving electricity through parks and/or public works projects. Each year has been harder and harder. The City is probably better off not having redevelop- ment but losing that effort 12 years ago hurt DB greatly at that time. However, today this City looks like it is genius for not having redevelopment. DB would have been able to do more if it had a redevelopment agency and significant businesses were lost to adjacent cities that had redevelopment agencies. Many cities are struggling greatly because of the weight of redevelopment problems, debt and burden which is something DB does not have. DB, as a contract city, has managed to weather the storm far better than most cities because most cities are full- service cities and bear the weight and burden of public safety costs. DB has a fire district and a modest public safety budget through the very fine Sheriff's Department that works with contract cities to make certain service MAY 15, 2012 PAGE 5 CC STUDY SESSION levels remain high and costs are as low as possible. Staff members are always looking at different ways to stretch the dollars and maintain the high quality of service. Staff can discuss these issues further at tomorrow's staff meeting. However, when you consider watering less or owing less you risk a compromise in appearance and with the cultural bias to maintain the green it may make the choices tougher. CM/DeStefano said he did not know where more cuts would be productive. He tended to think it might be a more services cut orientation other than new innovations. C/Everett said he had no intention of looking at service levels across the board. His service level concern was with two accounts only — Lighting and Landscape District #39 and #41. M/Chang said that even with the new five-year slurry seal program people have commented to her how good DB streets are and CM/DeStefano responded that DB has the best streets because of PWD/Liu and the best parks because of CSD/Rose and the City Council providing the best direction for property maintenance. Some neighboring cities that have not maintained their streets for many years will end up spending considerably more "fixing" their streets than they would have spent with a reasonable program in place. 2. Discussion of Five (5) Year Capital Improvement Projects (CIP): CM/DeStefano explained that this five year plan begins with the current fiscal year and shows where the City plans to go with the upcoming fiscal year's CIP as well as, the three fiscal years beyond the upcoming fiscal year. Next year the 2013-2014 and four years beyond will be included. This will allow the City Council to help guide staff to project future resources allocations and what projects should move forward and this five year plan will allow PWD/Liu and CSD/Rose to tell Council which projects they believe need attention. Ultimately, this will allow the City to focus resources on projects it might want to accomplish three or four years from now. This program is a dynamic process of capital investment. Priorities will change as new ideas and concepts come forth. PWD/Liu gave a Power Point presentation on the five-year proposed plan. By considering all of the projects over the five year span, it allows staff and Council to have a more comprehensive view of the community's capital needs and allow for better coordination and financing opportunities for projects. The presentation focused on 59 projects over the next five years for a total cost of just under $30 million with only $450,000 expected to be paid toward these projects from the City's General Fund. MAY 15, 2012 PAGE 6 CC STUDY SESSION CSD/Rose talked about the proposed projects and funding sources and explained how some projects have been moved forward and others deleted (deferred) because they extend beyond the five year summary period. CM/DeStefano reminded Council that it would be asked to adopt the FY 2012-13 Budget and the CIP for FY 2012-13 on June 5. He again thanked staff and particularly his management team for their excellent efforts this year. Public Comments: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 6:23 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2012. Ling -Ling Chang, Mayor June 5, 2012 PAGE 6 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 15, 2012 y it Fle STUDY SESSION: 5:17 p.m., Room CC -8, South Coast Air Quality Management District, 21865 Copley Drive, Diamond Bar, CA. CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City Council meeting to order at 6:32 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano reported that during tonight's study session the City Council discussed the recommended draft Budget for FY 2012-13. This document reflects the continued conservative revenue and expenditures the City has been dealing with, without any diminishment of service levels. This budget reflects resources of about $20,300,000 and appropriations of about $20,250,000, offering a small surplus for the end of the 2013 budget term. Staff also presented a proposed Five (5) Year Capital Improvement Project (CIP) program with specific projects Fiscal Year 2012-13 and beyond. Fifty - Nine projects are estimated to cost about $30 million. Both these items will be brought to Council for adoption at their meeting of June Stn PLEDGE OF ALLEGIANCE: Council Member Carol Herrera led the Pledge of Allegiance. INVOCATION: Alex Barrett, Associate Pastor, Church in the Valley, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Mayor Pro Tem Jack Tanaka, and Mayor Ling -Ling Chang. Absent: Council Member Steve Tye was excused. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Ryan McLean, Assistant to the City Manager; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 6.1(b) MAY 15, 2012 PAGE 2 CITY COUNCIL 3. PUBLIC COMMENTS: Steve Otting and his son Nolan, representing Mt. Calvary Lutheran School, announced that on Saturday, May 19 from 9:00 a.m. to 3:00 p.m. the school will sponsor an E -Waste fundraiser. There is no charge for drop off of computer equipment. Julie McFarland (Princess Julie), Diamond Bar Library, spoke about the "Dream Big at Your Library" summer reading program which is all about dreams, stars, constellations, space and travel. To kickoff the summer reading program the library is sponsoring a Star Wars Party on June 16 from 2:00 to 3:30 p.m. 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 22, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — May 24, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.3 Memorial Holiday — May 28, 2012 — City Offices closed in observance of the Memorial Day Holiday. City Offices reopen Tuesday, May 29, 2012 at 7:30 a.m. 5.4 Washington Park Grand Opening — June 2, 2012 — 10:00 a.m., 21208 Washington Street. 5.5 City Council Meeting — June 5, 2012 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, MPT/Tanaka seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, MPT/Tanaka, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Tye 6.1 CITY COUNCIL MINUTES — Regular Meeting of May 1, 2012 — Approved as amended. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of January 26, 2012 6.2.2 Regular Meeting of February 23, 2012 MAY 15, 2012 PAGE 3 CITY COUNCIL 6.3 RATIFIED CHECK REGISTER Dated April 26, 2012 through May 9, 2012 totaling $1,168,678.59. 6.4 APPROVED AMENDMENT NO. 5 TO THE MEMORANDUM OF UNDERSTANDING WITH THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT RELATED TO THE SITE D SPECIFIC PLAN. 6.5 ADOPTED RESOLUTION NO. 2012-19: AUTHORIZING AND APPROVING THE SALE OF $200,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY. 6.6 a) AWARDED CONSTRUCTION ADMINISTRATION SERVICES CONTRACT TO ONWARD ENGINEERING FOR THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT, FEDERAL PROJECT NO STPL-5455(015), IN THE AMOUNT OF $39,900, PLUS A CONTINGENCY AMOUNT OF $4,000 FOR A TOTAL AUTHORIZATION OF $43,900. b) ADOPTED RESOLUTION NO. 2012-20: APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AND, AWARDED THE CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT FOR THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT, FEDERAL PROJECT NO STPL-5455(015) IN THE AMOUNT OF $606,000 PLUS A CONTINGENCY AMOUNT OF $60,600 FOR A TOTAL AUTHORIZATION OF $666,600. 6.7 APPROPRIATED PROP C FUNDS IN THE AMOUNT OF $75,702.50 AND PROP 1B FUNDS IN THE AMOUNT OF $16,070 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2011-12; ADOPTED RESOLUTION NO. 2012-21 APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARDED THE CONSTRUCTION CONTRACT FOR THE RESIDENTIAL AREA 1A (BOUNDED BY THE CITY LIMITS TO THE NORTH AND WEST AND SR57 TO THE SOUTH AND EAST) AND ARTERIAL ZONE 6 (GOLDEN SPRINGS DRIVE BETWEEN DIAMOND BAR BOULEVARD AND TEMPLE AVENUE) ROAD MAINTENANCE PROJECT TO HARDY & HARPER, INC. IN THE AMOUNT OF $1,212,000; AND, AUTHORIZED A CONTINGENCY AMOUNT OF $145,828.50 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,357,828.50. MAY 15, 2012 PAGE 4 CITY COUNCIL 7. PUBLIC HEARING: 7.1 FIRST READING OF ORDINANCE NO. OX (2012): AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH ENFORCEMENT AUTHORITY RELATED TO ANIMAL CODE VIOLATIONS. CM/DeStefano reported that this matter relates to a minor change to the City's Municipal Code with respect to animal code violations. ATCM/McLean stated that the item before the City Council this evening is the First Reading of an Ordinance amending Section 6.00.020 of the Municipal Code which is related to enforcement of the City's animal related code provisions. Animal services are currently provided by the Inland Valley Humane Society under a Council approved contract and these services include enforcement of the City's animal related codes. Since much of the City's animal code was adopted from the County at the time of incorporation it is sometimes in need of review and amendment to properly reflect the City's current procedures. Tonight's recommended Ordinance makes a very simple but important change by adding a one sentence subsection clearly granting the Director of the City Council's approved contract for animal services with the authority to enforce the animal code. It should be noted that this section does not change existing procedures, but simply clarifies them in the code by stating in print that "the Director of the Animal Control Agency has the authority to issue citations for animal code violations". Staff recommends Council approve First Reading of the Ordinance as presented. C/Herrera asked if the animal control director had authority to issue citations previously. ATCM/McLean responding affirmatively stated that the code references the director and defines the director as the Director of the City's Animal Control Agency and that there are certain sections throughout the Ordinance where the Director is referred to as the enforcement authority. This subsection provides a clearer picture of what the City is attempting to do. M/Chang opened the Public Hearing. With no one present who wished to speak on this matter, M/Chang closed the Public Hearing. C/Herrera moved, C/Everett seconded, to approve for First Reading by Title Only, Waive Full Reading of Ordinance No. OX(2012) and adopt Ordinance No. OX(2012). Motion carried by the following Roll Call vote: MAY 15, 2012 PAGE 5 CITY COUNCIL AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 8. COUNCIL CONSIDERATION: None Everett, Herrera, MPT/Tanaka, M/Chang None Tye 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett reported that he had attended the National Day of Prayer and Breakfast on Thursday, May 1. That evening he attended the League of California Cities LA Division member meeting along with M/Chang and CM/DeStefano. During the meeting M/Chang was nominated for LA County Division Vice President. The following Saturday he attended the Sycamore Canyon Trailhead dedication and on Wednesday kicked off a multi -agency fire exercise called "SOLAR" and that afternoon attended the San Gabriel Valley Regional Chamber of Commerce Power Lunch. The next day he attended the Asian Business Association Chamber of Commerce small business exchange. Friday night he attended Chaparral Middle School's Annual String Orchestra Spring Concert during which he presented a Certificate in recognition of top ratings in concert festivities over the past 10 years. Lastly, he attended two Eagle Scout ceremonies for Eric Solis, Troop 777, (DRHS) and Ian Shaw, Troop 737 (DBHS) at their Courts of Honor. C/Herrera reported that last week she attended Foothill Transit's Annual Governing Board meeting and is happy to report that a business plan (balanced budget) was adopted. Due to prudent fiscal management, Foothill Transit is in a much improved financial situation over last year when they were looking at $6 million in personnel and services cuts. Foothill is no longer in that situation and there will be no cuts of any lines. Saturday she attended the City Birthday Party and thanked staff and the hundreds of volunteers for all their hard work in putting together a great event. Everyone worked very hard to make the event a success. MPT/Tanaka reported on his attendance at the DB Senior's Cinco de Mayo Dinner Dance, Sycamore Canyon Trailhead opening last Saturday and the 23`d City Birthday Celebration at Pantera Park. He thanked Miss Diamond Bar and her Court for participating, congratulated the volunteers who were recognized as well as thanking CSD/Rose and staff. This Saturday and Sunday the American Cancer Society's DB Relay for Life will be held at Lorbeer Middle School beginning at 9:00 a.m. on Saturday and ending at 9:00 a.m. on Sunday. He asked that tonight's meeting be adjourned in memory of Gil Pagan, a longtime DB resident. M/Chang invited residents to follow her on Facebook, Twitter and Foursquare as well as, the City's website. She and ACM/Doyle gave a presentation to the Flash MAY 15, 2012 PAGE 6 CITY COUNCIL Leadership Class at Lorbeer Middle School on local government and leadership. She enjoyed the City's Birthday Party and thanked staff for their efforts. She reported that a couple of businesses had approached her to thank her and the City for the ease of working with the City to start a business in DB. She attended the Diamond Bar Community Foundation/Walnut Valley Rotary Golf Tournament yesterday. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the Regular City Council Meeting at 7:01 p.m. in memory of Gilbert Pagan, husband of Orien Pagan and longtime resident. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2012. LING -LING CHANG, MAYOR Agenda No. 6.2(a) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MARCH 8, 2012 CALL TO ORDER: Chair Pincher called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mok led the Pledge of Allegiance. ADMINISTRATION OF OATH OF OFFICE FOR ALL REAPPOINTED COMMISSIONERS — Administered by Tommye Cribbins, City Clerk. ROLL CALL: Commissioners Kevin House, Jen "Fred" Mahlke, Kenneth Mok, Vice Chairman Ted Carrera and Chair Liana Pincher. Also Present: Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: Selection of Chairman for the Traffic and Transportation Commission: C/House nominated C/Carrera. C/Mahlke seconded the nomination. There were no other nominations offered. C/Carrera was unanimously selected Chairman of the Traffic and Transportation Commission by the following roll call vote: C/House: Yes C/Mahlke: Yes C/Mok: Yes C/Carrera: Yes C/Pincher: Yes Selection of Vice Chairman for the Traffic and Transportation Commission Chair/Carrera nominated C/Mok. C/House seconded the nomination. There were no other nominations offered. C/Mok was unanimously selected to serve as Vice Chairman of the Traffic and Transportation Commission by the following roll call vote: C/House: Yes C/Mahlke: Yes C/Mok: Yes Chair/Carrera: Yes C/Pincher: Yes MARCH 8, 2012 PAGE 2 I. APPROVAL OF MINUTES: A. Minutes of the February 16, 2012 regular meeting T&T COMMISSION C/Pincher moved, C/Mahlke seconded, to approve the February 16, 2012 minutes as submitted. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Mahlke, Pincher, VC/Mok NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chair/Carrera ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: December 2011, January and February 2012 2. Collisions: December 2011, January and February 2012 3. Street Sweeping: December 2011, January and February 2012 IV. OLD BUSINESS: B. Diamond Canyon Road On -Street Parking Peter Valter, 3503 S. Oak Valley Place, said he was not opposed to the red curb installation; however, he wanted to be sure that no parking would remain in place for the remainder of the street. He also requested that a portion of the street to the entry coming into Diamond Canyon Road be red zoned as well, which would still allow for parking of 18 to 20 vehicles. SE/Yee stated that staff is making its recommendation to the Commission as a follow up to the discussion and comments received at the February 16th meeting. In addition, staff has conducted several field visits to the site, as well as consulted with the City's Traffic Engineer. After taking all of the aforementioned into consideration, staff determined that it would be appropriate to install approximately 600 feet of red curb on the southbound side of Diamond Canyon Road and recommends the Commission's approval based on comments and observations regarding the double parking and illegal u -turn movements in the curbed portion of the roadway. At this time, staff is not recommending the full red curb on the straight portion of Diamond Canyon Road, which will remain open to parking. Staff provided notifications to the same residents that were initially contacted when the issue first arose. Staff also placed notices on vehicles that were parked on the street on Tuesday notifying them of tonight's meeting. if the Commission concurs with staffs recommendation, this matter will be taken to the City Council for the final MARCH 8, 2012 PAGE 3 T&T COMMISSION decision since the amount of red curbing being requested is beyond the authority of the City Engineer: SE/Yee explained that parking is and will continue to be restricted on the north side of the street. Mr. Valter expressed his concerns about line -of -sight at the driveways along Diamond Canyon Road. SE/Yee responded that staff appreciates his comments and will look into the issue. SE/Yee said he believed that most of the landscaping is on private property and, if so, the City will work with the building owner to make sure the landscaping is trimmed to ensure adequate line -of -sight. If the issue relates to any publicly maintained landscaping, the City will make whatever accommodations are deemed necessary. With respect to parking at that location, staff will investigate the matter and, if so deemed, staff will further restrict parking in the area under the City Engineer's authority, if it involves less than 100 feet of red curbing. C/Pincher asked if parking was restricted on streets across Diamond Canyon Road from this location. SE/Yee explained that the area north of Brea Canyon Cutoff (Fallowfield Drive) has a parking district that restricts parking to permit parking. Staff did not observe the number of vehicles originally reported by the residents during the past couple of months. Only about 10-12 vehicles were parked on the curve. Should there be an increased demand for parking, line - of -sight concerns would have to take priority over vehicles needing to park. Staff will address that issue as deemed necessary. VC/Mok asked if the area on Fallowfield Drive, across from the office building, is an area that allows parking: He stated that he has not noticed vehicles parking across from the building. When the building was occupied to capacity, cars parked across from the office building. Chair/Carrera asked if vehicles could parkin the office building parking lot. SE/Yee responded that he believed that a large portion of the building was vacant. He checked with the City's Planning Division regarding parking needs based on the land use and office space designation, and given the current designation, the amount of parking at that location is sufficient and meets - planning guidelines for adequacy of parking for the building. Historically, overflow of employees and/or patrons of the building occurred and created the need for creation of a parking district_ Currently, with the vacancy, it is not an issue; however, it would be dealt with at the appropriate time should the building become occupied to a greater extent SE/Yee shared that stareceived a letter dated March 7th ft , which is the only response from residents in connection with the most recent mailings. The response from S. Ching states that the individual is a resident of the Diamond Canyon Community and reinforces their discontent with thew -turn movements and double parking on Diamond Canyon Road. The writer also indicated their concern about access for emergency vehicles. SE/Yee responded on record to the writer that the roadway width of Diamond Canyon Road is 42 feet and is MARCH 8, 2012 PAGE 4 T&T COMMISSION i comparable to, or larger than, many of the City's residential streets which allow parking on both sides of the street. Anna Ching, 3528 S. Diamond Canyon Road, came forward to express that she is concerned about safety on Diamond Canyon Road, a major route for the community because there is only one access. Ms. Ching stated if something happened to block the street, no one could get in or out. She asked the City to allow no parking on the street whatsoever. C/House moved, C/Pincher seconded to accept staffs recommendation to install red curb on Diamond Canyon Road as presented by staff. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: " House, Mahlke, Pincher, VC/Mok Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None I VII. ITEMS FROM COMMISSIONERS`. C/House said he would like to see the mitigation measures on Diamond Canyon Road move forward as quickly as possible. If people are making illegal u -turns or dumping trash or double parking, he does not believe that red curbing solves those problems. The City needs to stop the behavior and there needs to be a compromise about what is feasible. C/House also suggested law enforcement should be urged to cite individuals for illegal and improper behavior. C/Pincher complimented staff on the City Hall Open House which was very nice. The way staff conducted small group tours was very pleasant and it was nice to see the new offices. VC/Mok commented that it was encouraging to hear that the City is approaching the Diamond Canyon Road incrementally. He feels that if the parking situation escalates, the City can address it at a later date. At this point, the 600 feet of red curbing is a good idea and will push the cars further up on the street to allow for better entry onto the street. Making u -turns is technically not illegal on City streets. SE/Yee interjected that the Sheriffs Department states that as long as the u -turn movement does not obstruct the flow of traffic, it is allowed. He said he believed that roughly 200 feet of clear space is necessary to make a safe U-turn:, The Sheriff's Department can cite motorists for illegal u -turns if there is another vehicle approaching within 200 feet of the u -turn movement. VC/Mok said he believed 42 feet is pretty wide and he actually made a u -turn in his SUV on the street with no problem. He was also glad to learn that there would be no parking on the north side of the street. MARCH 8, 2012 PAGE 5 T&T COMMISSION Chair/Carrera asked if the 1ong-term assessment dictates that additional adjustments, or if additional 600 feet of red curbing is needed, will violate any of the red curbing requirements by now having 1,200 feet of red curbing. SE/Yee responded that if staff determined it was appropriate to install additional red curbing along the entire length of the street, there would be no restriction. Chair/Carrera commended staff for their due diligence and response to residents' concerns. Vlll. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project—AE/Malpica stated thatthe contractor successfully completed all of the lower energy consumption traffic signal bulb upgrades at locations equipped with battery backup systems. Staff has completed the punch list and everything is up and running. Staff expects to take the notice of completion to the City Council on March 20, 2012. B. Median Modification - Diamond Bar Boulevard/Clear Creek Canyon Drive — AE/Malpica stated that construction commenced on February 29th and is expected to be completed in 30 working days. Tomorrow the surveyors will stake the area and new curb and gutterwill be poured and asphalt work will be completed next week. During construction the left turn is prohibited during working hours only. C. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation - SE/Yee reported that this pertains to the area in front of City Hall on Copley Drive. The existing crosswalk will be enhanced with a solar powered push button flashing beacon that can be engaged by pedestrians wishing to cross the street. In addition, staff plans to relocate the existing Foothill Transit stop location closer to the existing crosswalk in anticipation of more foottraffic once the library opens this summer. This afternoon SE/Yee received approval from Foothill Transit and now the project will move forward with finalization of the design and construction. D. "The Rock" Move — SE/Yee reported that the rock came through the City Friday night about 10:00 p.m. at which time it reached Chino Hills Parkway. It made it into the City limits of D.B. around 5:00 a.m. Saturday morning and exited the City about 8:30 a.m. Staff will review video footage and inspect pavement prior to releasing the bonds for the project to make certain of any impacts that might have occurred to the City streets. E. Lemon Avenue On/Off-Ramps Project — AE/Young reported that staff received the authorization to proceed with the right-of-way acquisitions this week. The State will pursue that effort over the next several months and staff anticipates completion of the acquisitions and filing of legal documents to take 18 months. F. Residential Area 1(a)/Arterial Zone 6 Road Maintenance Project — AE/Young stated that due to budget constraints, only one half of the project can be completed in this fiscal year. The target area is north of the SR -57/60 (Sunset Crossing -Prospectors Road neighborhood west of Diamond Bar Boulevard) now known as Residential Area 1(a). Zone 6 is Golden Springs MARCH 8, 2012 PAGE 6 T&T COMMISSION Drive north of Diamond Bar Boulevard. Both areas are currently under design and staff anticipates completion of the design and the bid process commencing in May with project award in June. G. CDBG Curb Ramp Project (FY 2011-2012) — AE/Young stated that this project commenced construction last Monday for 82 new curb ramps in the vicinity of Chaparral Middle School and Maple Hill Elementary School The contractor is working very quickly and has, over the past three days, completed over 30 ramps. The project is anticipated to be completed by next Friday with striping and AC patching thereafter. H. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project AE/Young indicated that staff is still awaiting authorization to proceed from the State. 1 Caltrans Slope Repair — Golden Springs Drive - AE/Young reported that the project for the slope along Golden Springs Drive and the SR -60, that failed several years ago, was completed on February 23`d. There is some clean-up work and debris removal that needs to be done and will be addressed by Caltrans staff: IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:52 p.m. The foregoing minutes are hereby approved this N- — day of k(2rL 2012 Respectfully; David G. Liu, Secretary Attest, Chairman Ted Carrera Agenda No. 6.2(b) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 12, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m, in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Jen "Fred" Mahlke; Liana Pincher, Vice -Chair Kenneth Mok and Chairman Ted Carrera Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer, KimberlyYoung,, Associate Engineer, and Marcy Hilario, Administrative Coordinator. L APPROVAL OF MINUTES: A. Minutes of the March 8, 2012 regular meeting. C/Mahlke moved, VC/Mok seconded, to approve the March 8, 2012 minutes as submitted. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Mahlke; Pincher, VC/Mok Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None IL PUBLIC COMMENTS: None Offered. III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: January, February and March 2012 2. Collisions: January, February and March 2012 3. Street Sweeping: January, February and March 2012 C/House said he noticed the numbers had dropped each month and asked if the Sheriffs Department had provided staff with a reason. PWD/Liu said he believed it was because the stats were for weekly street -sweeping during December and January. February is fairly typical and he will need' to check on the March figures. APRIL 12, 2012 PAGE 2 T&T COMMISSION IV. OLD BUSINESS'. A. Status Update/Presentation of SR57/60/Grand Avenue Confluence Project SE/Yee provided a Power Point presentation with background information on the project as well as the current proposal and status of the proposed three phase project. With respect to Phase I, the westbound SR -60 slip ramp is fully funded thanks to a Metro Call for Projects application that was received favorably in the amount of $8.7 million. Total cost of the project is $16.5 - million. Environmental documents have been certified and preliminary flood control realignment work is underway,_ Design plan and specifications and right-of-way activities are in progress. Phase II is the intersection improvements at Grand Avenue and Golden Springs Drive, which includes the tunnel reconstruction. Phase II is fully funded through Metro Call for Projects in the amount of $5.9 million and $9.1 million from City of Industry. The total project cost is estimated at $15 million. For Phase ll, the EIR is currently being developed. For Phase lll, the remainder of the project improvements, include the bridge widening, by-pass roads, and on/off ramps; funding strategies are under development for public and potential private partnerships. The total cost is $233.5 million: The total cost of Phase I, Il, and III is estimated at $265 million. Project schedule is as follows: Phase I is in design and completion is expected by the end of 2012; construction is anticipated to commence in 2013 and continue through 2014; Phase II anticipates approval of the EIR in early 2013, with design to be completed late 2013 and construction anticipated between 2014 and 2015; Phase III EIR approval is expected in early 2013, design in early 2014 and construction anticipated in 2015 through 2017, pending acquisition of sufficient funds for the project. SE/Yee stated that Commissioners have likely heard this project referred tows the "Big Fix" and/or "Ultimate Solution" for the SR -57/60. What he just presented to the Commissioners is what is known as "The Grand Confluence Project' and is really a subset of what staff feels the "Big Fix should be. Using the Power Point, he showed the Commissioners what staff feels are the missing pieces to complete the "Big Fix" or"Ultimate Solution." The cost of the missing components is significant; the most significant of which are the missing freeway connectors, which is estimated at $300 million; each of the three remaining components, HOV connectors, westbound SR -60 by-pass off - ramp Grand Avenue, is estimated at $70 million each. Staff will continue to pursue funding options for the "Project Study Report' which would be the next phase to evaluate the alternatives to the missing components. In addition, staff will continue to coordinate and collaborate with the City of Industry as they are taking the lead in seeking local, state and federal grants and other financing opportunities that would aid in funding the balance of this project. C/House asked if, as part of the Environmental Impact Report, when the City of Industry built their commercial center, they 9 were obligated to widen Grand Avenue bridge. PWD/Liu responded that when the scope of identified the bridge widening as part of the IBC project,it was a localized bridge widening APRIL 12, 2012 PAGE 3 T&T COMMISSION project. When DB and the City of Industry entered into discussions, one of the items of discussion was the "Ultimate Fix", which would include the bridge widening. This overrode the EIR's scope of work due to whatever investment was made as a mitigation measure would be a "throw -away" because it was not ultimately a part of the "Big Fix". DB and the City of Industry decided as a result of that discussion, to pursue the ultimate improvements in the Confluence area. C/House asked if he understood that Grand Avenue would not be widened at anytime and PWD/Liu responded"not in DB." The widening of Grand Avenue from the City of Walnut is already done: The widening of the local street would be the bridge portion only. C/House reiterated that Industry has no plans to widen the bridge at all even though that was a part of the original agreement. PWD/Liu responded that the bridge widening would be done as part of Phase 111 of this project. C/House said he noticed excavation on the slip ramp side of the freeway. PWD/Liu explained that what C/House has observed is the flood control improvements as part of the relocation of the existing storm drain referred to by SE/Yee in his report. C/House said he did not see a problem with people merging to go to Grand Avenue. The main problem is that there are two freeways merging to one small spot and adding another lane to the side of it does not seem like it will solve the traffic volume. He was looking for a bigger fix that would resolve the other issue. SE/Yee explained that the intent of the westbound slip ramp is not so much to benefit the freeway as it is to benefitthe Grand Avenue traffic. C/House said he agreed with the slip ramp and that he was talking about the side road along the side of the freeway. Chair/Carrera repeated C/House`s point was that if the freeway is backed up from lack of volume moving through the area, he believed all of the slip ramps would be congested as well. SE/Yee explained that there has been a lot of research and analysis in terms of the existing conditions. There has also been a lot of simulation models made based on traffic data. What the design team has identified is that because of the mergemovements that are happening, the frequency and magnitude of the merge movements is what contributes to a lot of the congestion. As the weave movements are removed by adding by-pass roads east and west of Grand Avenue, it provides for more efficiency of flow on the main line. The information is credible because funding is being received for these projects. C/House remembered the simulations and the response to whether those simulations were based on actual events was no, they were not, and the study was paid for by the City of Industry. It showed a lot of cars going off of Grand Avenue which he did not believe offered a realistic assumption on the model that was used. SE/Yee said he understood C/House's point. This is a different consultantthanthe one who prepared the Information C/House is talking about and the new consultant also provided separate simulation studies for the same confluence area. The consultant who developed the SR -57/60 Feasibility Study started with 10 alternatives and ultimately reduced the number down to three alternatives The freeway alternatives included double - decking the freeway, constructing side-by-side freeways or a series of by-pass APRIL 12, 2012 PAGE 4 T&T COMMISSION roadways, in conjunction with the missing components of the freeways. The conclusion of that study was the same. As far as cost benefit, one can approach it from a simpler by-pass road construction approach versus physically constructing additional freeway lanes across the confluence area. The conclusion of the study was this too was a preferred alternative with which to move forward. VC/Mok asked for an example of a public/private partnership that would be involved in a transportation project such as this project. PWD/Liu said he could not cite an example. He knows that the City of Industry has hired,a financial consultant to pursue funding. VC/Mok asked if there might be a toll' road considered or if the City of Industry would be responsible for some of the transportation corrections if the stadium was not built. PWD/Liu responded no toll road will be built; however, in terms of the funding strategies, DB learned from Industry's financial consultant that there are a couple of ideas on the table for consideration. Perhaps LA County could extend Measure R by 20 years, for a total of 50 years, in anticipation of additional revenue during the 20 -year extension period so that perhaps the money could be advanced to pay for a project such as the SR -57/60. Another idea is to work closely with the federal government under the Transportation Reauthorization Act to obtain a loan or compete for funding if this project has national significance. As far as DB is concerned, this is a project of regional significance as well as national significance. C/House moved, C/Mahlke seconded, to receive and file staffs report. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Mahlke, Pincher, VC/Mok Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None B StatusUpdate/Presentation of SR-60/1-emon Avenue Partial Interchange Project AE/Young provided a brief history and update on the Lemon Avenue on/off ramp project. As a result of the construction of this project, the existing eastbound on and off ramps will be removed at Brea Canyon Road. Project milestones include the Environmental Document which was approved in November 2008; the Freeway Agreement between DB and the State approved by the City Council in December 2010, and, the Right -of -Way Cooperative Agreement between the City of DB, City of Industry and the State of California approved by the City Council in September 2011. Staff received the authorization to proceed with right-of-way activities from the State in March l 2012. This project is also included in the City Council Goals and Objectives for Fiscal Year 2011-2012. The partial diamond interchange at Lemon Avenue will consist of a proposed westbound on ramp,. eastbound off -ramp and eastbound on-ramp. The westbound =off -ramp was not pursued due to APRIL 12, 2012 PAGE 5 T&T COMMISSION extensive right-cf-way impacts that would have occurred to the school district property and several residential properties along Moonlake Street. Impacts that will occur as a result of the partial diamond interchange are five partial property takes to residential properties along Flintgate Drive, one corner landscaped area (commercial property on the northwest corner of Lemon Avenue and Golden Springs Drive) and a portion of ,the parking lot (approximately 9 parking spaces) of LA Fitness. The total right-of-way phase of this project can take up to 18 months and is expected to cost just over $2.23 million, which includes capital costs and administrative costs for the acquisitions. Federal SAFETEA-LU funds have been earmarked for this project and DB will be reimbursed at $1.12 million with the remainder of the funds coming from the City of Industry. Total project cost is anticipated to be just over $19 million. To date, the City of DB has secured $11.29 million in SAFETEA-LU, HSIP funds and Metro Prop C funds. Additionally, the City of Industry has committed $4.9 million toward the project which leaves a shortfall of $2.79 million which the City of Industry has committed to pay in the event that additional funds are needed. Current schedule is as follows: Right -of - Way phase completion expected for December 2013,,the project ready to list in '2013, and construction anticipated to commence in May 2014 with completion by December 2015. C/House asked who owns the property containing the hook ramps and AE/Young responded that the property is state right-of-way property., C/House asked when the landscape would be completed and AE/Young responded that the area is scheduled to be landscaped. There will be some environmental measures in the shoulder of the area including a bio-swale. VC/Mok asked if residents would be compensated in restoration for temporary construction easements as part of the cost of the right-of-way impacts phase. AE/Young responded affirmatively. C/House moved, C/Pincher seconded, to receive and file staffs report Motion carried by the following Roll Call vote: " AYES: COMMISSIONERS: Nouse, Mahlke, Pincher; VC/Mok, Chair/Carrera NOES: COMMISSIONERS None ABSENT: COMMISSIONERS. None V. NEW BUSINESS: None VI: STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: None APRIL 12, 2012 PAGE 6 T&T COMMISSION VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project- SE/Yee reported that this project has been completed and Notice of Completion was filed with the City Council at their March 3'd meeting. The next step is to coordinate the interface with the City's IT Department so that staff can be notified when the systems go into operation. B. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive SE/Yee explained that the median width is being narrowed in order to shift the left -turn pocket over which will provide better line -of -sight for left -turning vehicles This project is about 85 percent complete and staff anticipates full completion within the next couple of weeks C. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation - SE/Yee reported that the City will be installing a solar powered yellow flashing crosswalk beacon which can be actuatedbypush button when individuals wish to cross. The plans and specs are being finalized for relocating the Foothill Transit bus stops closer to City Hall Staff hopes to advertise this project for construction within the next couple of weeks. D. Residential Area 1(a)/Arterial Zone 6 Road Maintenance Project AE/Young stated that the project is currently out to bid with`a bid opening of May 3`d. The Engineer's estimate for this project is $1,1,41,200. This project will include resurfacing and restriping of the City Hall library parking lot once library construction is completed. Residential Area 1(a) is north of SR 60 in the Prospectors Road/Sunset CrossingRoad neighborhood surrounding Armstrong Elementary School. Arterial Zone 6 is Golden Springs Drive from Diamond Bar Boulevard to the City limit at Temple Avenue. E. CDBG Curb Ramp Project (FY 2011-2012),— AE/Young stated that construction of the 82 curb ramps in the vicinity of Chaparral Middle School and Maple Hill Elementary has been completed. Final construction cost came in just under $185,000 which was within Council's total authorized budget. There was a change order issued for a sidewalk and curb and gutter, as well as enhancement of the truncated dome color at crosswalk locations which was also authorized by the City. Notice of Completion is expected to go to City Council on May 17`h for approval: F Chino Hills Parkway/Chino Avenue Street Rehabilitation Project - AE/Young indicated that this project is out to bid with an Engineer's estimate of $643,000. Bid opening is May 2°d. This project is partially funded by STPC federal funds. Staff expects to be under construction by June and have the work completed prior to the :opening of school due to possible impacts to DRHS. APRIL 12, 2012 PAGE 7 T&T COMMISSION IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda plus notification that the 23`d City Birthday Party has been postponed due to weather issues. PWD/Liu shared that he believed the date would be reset for some time in May and Commissioners will be notified PVVD/Liu stated that in addition to the two presentations the Commissioners heard this evening, an item presented to the City Council at its April 3`d meeting was a proposal by Foothill Transit to construct a four-story, 500 -space parking structure. This would be located at the north end of the City, off of Diamond Bar Boulevard near the Diamond Bar Boulevard on/off ramp on the easterly Park `n Ride lot. The intent is to double the existing parking spaces. This proposal is very preliminary and Foothill Transit is looking at two other locations as well PWD/Liu also reported that the League of California Cities has a campaign designed to communicate the importance of local government. This is a joint effort between the California Cities Management Foundation and the League of California Cities to promote local success stories. Commissioners can learn more about the cities that have been profiled including DB by going online to www.strongoitiesstrongstate.com ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:02 p.m The foregoing minutes are hereby approved this 101f day of 14AY 2012, Respectfully, David G. Liu, Secretary Attest. Chairman Ted Carrera CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # r,? Meeting Date. June 5, 2012 AGENDA REPORT FROM: James DeStefano, City Ma TITLE: Ratification of Check Register dat d May 10, 2012 through May 30, 2012 totaling $ 1,532,983.51. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,532,983.51 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 10, 2012 through May 30, 2012 for $ 1,532,983.51 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register— 05/10/12 through 05/30/12. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 10, 2012 through May 30, 2012 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Com Org Support Fund Prop A - Transit Fund Prop C - Transit Tax Fund Integrated Waste Mgt Fund Com Dev Block Grand Fund Traffic Improvement Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund PFA - Debt Service Fund Signed: %7 t Dianna Honeywell Finance Director Amount $1,075,588.45 $400.00 $204,730.41 $11,914.64 $16,065.84 $9,668.39 $5,320.36 $9,252.63 $453.53 $2,083.32 $5,232.49 $192,273.45 $1,532,983.51 Le � o w co O o 0 r 0 0 o 0 r N o N o E M 0 o O ui o o ui o vi y. 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Z W w p Q w > mrimmam T m w m m M p M U) 0 A w w Z W N a a w N N O O O z O N N N mrimmam T m m m M M M A m m N N N N O O O O N N N N R V N N V N V N mrimmam T 0 0 a o o U3 � N N W U1 Un O O (O K1 l0 O O M V N O O Y1 N I� r N O M N N h O (O O N N O O V M N V V N M O O O O N N V O O N O O O O O O O 0 0 O O O 6] N J J t0(1 } ❑ to w w to to Z O O o o 0 C LL W Q Q W w > > W W H K U N O LL LL a LL N w Z Z U � LL a w w ¢ U U U U U 2 Z Z Z Z_ Z Z Z Z Z w Y W W w w W K Kw C' w = 0 0 0 0 0 LL LL LL LL LL a o mm<nxsro O U Q Q QJ¢ ¢ 7 2 2 M¢ 2 m m m M M M m m rn m m rn N N N N N N N O O O O O O O N N N N N N N N N N N N N Yl to tt) tN() tf1 N t() MO O O O O of O OO O O o Lri 16 o 6 0 O O N O N N O O M O O O O V M O N N N N N N U N d V N V N M V V } LL < Q 2 = O Z Y O g Z Z z 0 I� ww w Z Q Z M w 2 x w w ❑ ❑ > > tD O O O tV t0 c0 of N M N to N N N O M toll 0 N 0 0 O O O N LL"1 O O O O O� O LLl O O N N N M N O O Z ❑ Lb o tTl m ❑ Z � }� Z Q U Z m U ❑ ❑ y i=i. K Z19 U N d Q Z m w Z Q ❑ w > O O O O O O Z M O ININIMINIMI®INI N N N N N N U N O O O O O O Z M O N N N N N N U N U rn w F¢- N O O ¢ } LL < Q 2 = O Z Y g Z Z z 0 I� ww w Z Q Z M w 2 x w w ❑ ❑ > > tD w 7 2 J z O1 O o 2 O 2 r Y ININIMINIMI®INI N N N N N N N N O O O O O O O M O N N N N N N N N N N N N N I� N M N tD M O N c0 of N M N 0 M QJ I� M M O tD M O c0 of N M N to N N O O M 0 0 0 0 0 O O LL"1 O O� O tll N^ M N N N M N O O O M M V V V V to O> M N LL'l O M M M O M Yl «1 to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q j Z } 2 ❑ ¢ ❑ ON U Q¢ W O H 0 d m U Om K Q K a n N n y 0 W W w w w w a J J J J J n J a a a a J a O a m a a a a 0 O > O n w w wcn U w O w O w In F- y W w w w w w w w 0 Q 3 3 0 3 w w w w K w ¢ Q Q Q Q Q Q 2 2 S= 2 2= n M m N U N U N Z Z Z Z Z Z Z Z w w w w w w w w 0 m N N N N N N N N 0 0 0 0 0 0 0 0 N N N N N N N N V V V V V V V V N N N N N N N N O O N O O O O N O � � V a a O O O N M N O N O O O O OOi M V O � M p M M fl3 p fH O c a a OO O N N N M O O 0 O O O O O M O O O p M M p O c O O O N OM N O N w o N m m (n U f�/1 W LL Z Z OO w w K K W W LL' K W W a s v7i D ❑ z LL W m Z Q K o N U � (D U m O z 7 LL W m } LL N N O o N } Q > fn ❑ d m y U Y W J w } U Q Z d N Z F � w OU V V V V M V M N V o N V 0 V O O p o m o N O O > 0 0 O O o O N m N N N N O N O O N N of r N N N O m O co ro n O N N N O O N O O r O N z O N N N N O a a O O O O �<- r O O O O K m O O O I� g g r O c O O O N V N U w o N m m (n U f�/1 W LL Z Z OO w w K K W W LL' K W W a s v7i D ❑ z LL W m Z Q K o N U � U m p Z = LL W m } LL U m O z 7 LL W m } LL N N O o N } Q > fn ❑ d m y U Y W J w } U Q Z d N Z F � w OU in 0 U r w7 a a O O O O �<- r O O O O K m O O O I� g g 4n O O O O N V N O w N M U3 (f3 fA � fA z z z z o z z 0 Z o O o m o N O N O > 0 0 O O o O m N O O F 2 Z of r >> m co ro n z O m a r = N z O N N N J N M N M M M N N N O O O O O w w N N N m V M z Q g d V V w w N N O V O m N N m M M M W (.7 U' Z Z W N N N EL N O O O N N N O 3 z Z Z< N O r O Z O >> Q Q w W 0 0 m W w Y Y Y a J m = J J J J I W N (D r W O] O r N M W Z w w m m m m m m a m m m m m m m m w m m m m N N N N N Z N N N N N N N O K O O O O O O O O O O O N N N z N z N z N N N N N N N w w Z <n a' 0Ky N N N N N N N N N N N pm U N F- O H F co N N F O O O O O O O O O O O O I� O 4n O O O O N V N O N N M U3 (f3 fA � fA o 0 o O o m o N O N O O O O O of r co ro n r N O N N N N M N M M M N N N O O O O O O N N N M V M M M d V V N V O N N N M M M N N N O N O O O N N N O O O O O r O z ¢ z 0 W Q y O W Z w w m a rt ❑ a w f� Q Z Z ❑ z O Z Z Z K Q LL o z z z w w w w w Z <n a' 0Ky Ly yKy pm U F- O H F co N N F ['[ J J J J a w o v a uQ. F LL LL z w O z F O Y K K Q z z z w J J J F O Z U w w w Q a W 3 O N Y co U r K m m a m m m m m m m m N m N w N m N m N N N N O O O O O O O O N N N N N N N N V V< V V V V V N N N N N N N N Li H O O O m 0 0 o m U LL REMI ACL m N O O N O M m o N N N N N fA O (O O (R Lo V' W O O M O W o a m m 0 N M m m N � N m O p] O O O N O O 0 0 0 0 M M M M N O N N N O O O O O O O O U LL REMI ACL m N O O N O M m o N N N N N fA O (O O (R Lo V' W O O M O W o a m m 0 N M m m N � N m O p] O N N N M O O O c � O O � •- N O O N N O N (9 M In l(l V N N N N O M N V V V w w m zo: m 2 a 0 w t=h K w w m Zoe m Z a O > w w a' � > N Z W fJ m o ? w K LL z ¢ o ? w a' LL 0 0 a a a ¢ Q U N m O> a N ¢ U LL ui U w z Q Z N O O V O O O O N N > j Z U U LL LL N N N v s» 0 0 0 N o 4[1 O O r O r o o ci ui M 4A Y1 (O N V M N M (O (9 N V N v v a v a O O O O M N � p M M N M O N N N V NO O O N N O O O O O a O U U ¢ U J U = z z z LL N U y y o 0 > LL li w M O O p O 0 a' a' J CL Z a a m a w a m a a a 0 7 7 7 0 Of K K of C7 C7 C7 (7 C7 z z z z z Z Z Z Z Z J J J J J z z z z M Z Z Z Z Z 0 0 0 0 0 QUQ QUQ Uaa UQQ QUQ Y Y Y Y Y a m N N N N N 0 0 0 0 0 N N N N N N N N N N W, N a cc af a a w z w w m zo: m 2 a 0 w t=h K w w m Zoe m Z a O > w w a' � > N Z W fJ m o ? w K LL z ¢ o ? w a' LL 0 0 a a a ¢ Q U N m O> a N ¢ U LL ui U w z Q N N N v s» 0 0 0 N o 4[1 O O r O r o o ci ui M 4A Y1 (O N V M N M (O (9 N V N v v a v a O O O O M N � p M M N M O N N N V NO O O N N O O O O O a O U U ¢ U J U = z z z LL N U y y o 0 > LL li w M O O p O 0 a' a' J CL Z a a m a w a m a a a 0 7 7 7 0 Of K K of C7 C7 C7 (7 C7 z z z z z Z Z Z Z Z J J J J J z z z z M Z Z Z Z Z 0 0 0 0 0 QUQ QUQ Uaa UQQ QUQ Y Y Y Y Y a m N N N N N 0 0 0 0 0 N N N N N N N N N N W, N a cc af z U U Z > j Z U U LL LL a w w w w w w N w O N Z) w w w U LU QL w ZO N w Q Q x K a K w F H U m K x Q U K O O 0 M N N 0 Q -U, -U, w a Z m m m m K m Y m 1- o CL K U' N co r N N N N M M M v v a v a v v rn rn m m m m N m m N m m N m m rn m N N N N N N N ON ON ry �� N N N N N N N N N N N N N N N N N N v s» 0 0 0 N o 4[1 O O r O r o o ci ui M 4A Y1 (O N V M N M (O (9 N V N v v a v a O O O O M N � p M M N M O N N N V NO O O N N O O O O O a O U U ¢ U J U = z z z LL N U y y o 0 > LL li w M O O p O 0 a' a' J CL Z a a m a w a m a a a 0 7 7 7 0 Of K K of C7 C7 C7 (7 C7 z z z z z Z Z Z Z Z J J J J J z z z z M Z Z Z Z Z 0 0 0 0 0 QUQ QUQ Uaa UQQ QUQ Y Y Y Y Y a m N N N N N 0 0 0 0 0 N N N N N N N N N N W, N a o o Vi o � r M FR V3 O N N O O O N O O O O O N O O M O O V V N fA N V V m 0 N � < N t0 ON M N V w W N N � M � O M O O N R O O N N V V N N N N N N W N z O N N v v v O v O O U U J Z z J z C7 (7 W U Z z n J Q > > N 0 F Q Q NZ Z ZO O 7 UU 0 N W W U p 2 0 K Q w U U M M crJ M M m rn m m m O O O O O V V V V V N N N N N w N z t7 z W N F fA Z N � < N t0 (O M of V w W N N OJ M Z O O Z V R z N N N N N N N W N z OL=i N N v v v v v v i0i. Z a U Y W W OJ M m V U U O O O O O O 0 0 0 F LL a U U O O 0 0 0 U U U � V tM'J U U J Z z J z C7 (7 W U Z z n J Q > > N 0 F Q Q NZ Z ZO O 7 UU 0 N W W U p 2 0 K Q w U U M M crJ M M m rn m m m O O O O O V V V V V N N N N N m oN m N m N 43 � F» O N V m O N m V V (D N O N ON1 � M ON Y W W N N M O t0 (O t0 O N N O N N N O O N V d V N N N tD tD o M M o 0 0 0 r rn M v m -- O O M M O M M V V N N X 0 0 O O O O O N N O O O O O N N v a N Z Y Y> > J W O d U Z_ Fa O = W 0 U 0 2 Q J z LL N U U U LNjJ K N N N N d z z OU QU' < QU' m m WwW U U U � K U W w w Z U U N a > > > 0 a a a w Q f K w `� U0 U O O O U U U U (Q7 0 ( N 0 vQi W W W W W W W rn m m m m rn N N N N N N N O 0 0 0 O O O N N N N N N N N N N N N N N N W N fA N N M < N t0 (O M of V M N N OJ M O O V R M N N N N N N N N N N N N N v v v v v v OJ M M V M O O O O O O 0 0 0 F- 0 0 0 U U U � V tM'J lUl lU1 LUL U U U U U U N N N N N N U U U U U U W W W W W W J J J J J J W W W W W W z z z z z z 0 0 0 0 0 0 (A N U N U N w w w w W w W W W w W W Q Q Q Q Q Q K W w w K K 0 0 0 0 0 0 LL LL LL LL W LL J J J J J J Q Q Q Q Q Q U U U U U U Z Z z Z z Z w CL K w w w W w w w W w 2 S = = 2 = N N N N N F- D D D D D 7 n U O O O O O to N N N N N m N N N N N N 0 0 0 0 0 0 N N N N N N V V V V V V N N N N N N m oN m N m N 43 � F» O N V m O N m V V (D N O N ON1 � M ON Y W W N N M O t0 (O t0 O N N O N N N O O N V d V N N N tD tD o M M o 0 0 0 r rn M v m -- O O M M O M M V V N N X 0 0 O O O O O N N O O O O O N N v a N Z Y Y> > J W O d U Z_ Fa O = W 0 U 0 2 Q J z LL N U U U LNjJ K N N N N d z z OU QU' < QU' m m WwW U U U � K U W w w Z U U N a > > > 0 a a a w Q f K w `� U0 U O O O U U U U (Q7 0 ( N 0 vQi W W W W W W W rn m m m m rn N N N N N N N O 0 0 0 O O O N N N N N N N N N N N N N N � o � (h O M O r V ep W N N N N O O O 00 O M 00 LL) O O O N O N N O r fl3 V r 43 N M C) F O a N Q r � o � (h O M O r V ep W N N N N O O O 00 O N 00 p Z O M O N O M N N O N V V M N N C) F O a N Q r M M N o N J o N o c) O O o O N ❑ O M O fA z 6 O N ? Q Q V©�©�©�@ N O 9 N M N m fA fA 43 fA r N f9 � EA N N N O M m m O V m m O O U p Z O W O r O O O O Z V N U C) F O a N Q r M M N o N J o N o c) r d o ❑ n ❑ M O fA z 6 ? N ? m N D o O p a. O a O O N N O Z U 0 Q Q V©�©�©�@ N O 9 N M N m fA fA 43 fA r N f9 � EA O N N N O M m m O V m m O O O O O r O O O O V N N M O M N Q r M M N o N J o N r d M ❑ n YJ M O fA z 6 ? N O N N N O M m m O V m m O O O O O O U O N O O M M Q V M N M N o N J o N r d M ❑ n YJ K O fA z 6 ? W g ? m N D LL O O a O O O Z 0 }W O O M O F N N N N N N N N r 0 Yl N N z N J N M m m w V m m ik d Q O� d Q p w m m U Z fn N Q y J N Q ~_ Q W N WW Z m J J Z c m Q K J Q O Z ❑ n YJ K z fA z 6 ? W g ? m D LL Q a W Z Z 0 }W O O F N N N N N N N N r 0 Yl N N N J N M m m V m m ik d Q O� d Q p w m m Z fn N Q y J N Q ~_ Q W N WW Z m J Z c m Q K J Q O YJ Z fA 6 ? ? m N N N N N N N N r 0 Yl N N N J N M m m V m m ik d Q O� d Q p w N N N N N N N N r 0 Yl N N CITY COUNCIL RRIII�T� � TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: Treasurer's Statement — April 2012 RECOMMENDATION: Approve the April 2012 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6 . q Meeting Date: Jun 5, 2012 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full. Senior Accountant REVIEWED BY: Finance Director Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April 30, 2012 BEGINNING TRANSFERS: ENDING BALANCE RECEIPTS DISBURSEMENTS : IN (OUT) BALANCE GENERAL FUND $15,116,392.35 3,640,611.46 1,948,760.90 107,331.78 $16,915,574.69 COMMUNITY ORG SUPPORT FD 4,975.00 245.00 4,730.00 MEASURE R LOCAL RETURN FD 505,823.39 37,369.68 (170,784.40) 372,408.67 GAS TAX FUND 504,522.69 405.23 (73,774.61) 431,153.31 TRANSIT TX (PROP A) FUND 447,702.06 147,996.75 122,546.66 473,152.15 TRANSIT TX (PROP C) FUND 1,828,990.41 51,879.78 72,785.64 (23,532.40) 1,784,552.15 TEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 806,812.81 987.63 33,451.24 (683.79) 773,665.41 TRAFFIC IMPROVEMENT FUND 385,467.07 546.56 3,036.51 389,050.14 AIR QUALITY IMPRVMNT FD ',48,401.14 185.08 148,586.22 TRAILS & BIKEWAYS FUND 0.00 0.00 Prop 1B BOND FUND 218,404.96 132.45 (100,529.66) 118,007.75 PARK FEES FD 57,874.54 213.95 (47,212.21) 10,876.28 PROP A - SAFE PARKS ACT FUND 14,846.79 14,846.79 PARK & FACILITIES DEVEL. FUND 458,399.57 554.58 (233,049.82) 225,904.33 COM DEV BLOCK GRANT FUND (5,583.28) 145,569.00 12,340.49 (138,475.00) (10,829.77) CITIZENS OPT -PUBLIC SAFETY FD 105,080.79 22,085.97 3,407.70 (10,120.17) 113,638.89 NARCOTICS ASSET SEIZURE FD 264,766.45 299.75 265,066.20 CA LAW ENFORCEMENT EQUIP PRGM 40,777.83 46.22 40,824.05 E BYRNE JUSTICE ASSIST GRANT -R 472.43 472.43 E BYRNE JUSTICE ASSIST GRANT (15,355.32) (15,355.32) LANDSCAPE DIST #38 FUND (24,747.97) 77,773.95 20,731.11 32,294.87 LANDSCAPE DIST #39 FUND 6,854.53 48,411.52 14,425.64 40,840.41 LANDSCAPE DIST #41 FUND 44,821.25 33,693.71 5,038.32 73,476.64 ENERGY EFF & CNSVTN BLK GRT (393.27) (393.27) CAP IMPROVEMENT PRJ FUND (918,963.02) 71,228.00 277,720.79 687,793.77 (437,662.04) PFA DEBT SERVICE FUND (137,219.66) 137,219.66 0.00 SELF INSURANCE FUND 1,166,251.20 1,088.93 1,167,340.13 EQUIPMENT REPLACEMENT FUND 215,825.92 244.34 216,070.26 COMPUTER REPLACEMENT FUND 207,872.07 355.04 7,550.44 200,676.67 PUBLIC FINANCING AUTHORITY FUND 382,004.05 1.80 1.17 382,004.68 TOTALS $21,831,076.78 $4,418,901.04 $2,519,005.10 $0.00 $23,730 972 72 SUMMARY OF CASH: DEMAND DEPOSITS: GENERALACCOUNT PAYROLL ACCOUNT CHANGEFUND PETTY CASH ACCOUNT TOTAL DEMAND DEPOSITS INVESTMENTS: US TREASURY MONEY MARKET ACCT LOCAL AGENCY INVESTMENT FD BONDS & CERTIFICATE DEPOSITS CASH WITH FISCAL AGENT: TOTAL INVESTMENTS TOTAL CASH $1,287,201.84 41,311.95 1,000.00 500.00 $4,895,703.53 5,661,250.72 11,462,000.00 382,004.68 $1,330,013.79 $22,400,958.93 $23,730,972.72 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summkry provides sufficient cash flow liquidity to meet the next six month's °o,e,,,,,,00000o000e.,°o n a o ro o 0 0 0 0 0 0 0 0 0 n m N o 0 0 0- o o Q o - - - o r m- L N N m N r m m co N n c r OR . m o o LL o e m m M n. o n n a a m r v a c m LL °i r a o 0 0 0 0 o m o 0 0 0 0 0 0 0 0 o rn m m 00 � 0 o a o 0 0 0 0 o 0 0 0 0 0 d o 0 o a o 0 0 0 0 0 0 0 0 0_ o_ o --- -- � o N V O h K O E E2 et2eh �2 EE yt2 h������ a. W W N o 0 0 o N o N o o m o 0 0 0 o N N o 0 0 mit N O _ 0]- ZO O Q '� - m m m - - - - r - a ` - - - - - - - - - - - - a o W m m - ------- F F F N N N\ J i W � N O > 2 z m z z¢ f M z> LL r n Z< a 2> m> z>> o To < d m ❑ (9 C7 F LL¢ Y F m W � N � d Q Q d m o m � c m m m z m Z m m 2 o� �p m m C .n m O m d U p C ry p az Cp p 9 p> m O 3E C p U m N m 9 p V 7E ET -ry a c c N m m m Q m U Q(i Q Q Q m o❑❑❑❑❑❑❑ 0 U o o❑ O❑❑❑ U U U U E a a m m m m m m m a n a n U U z z z LL x° -- U U' LL iLL I l LL Iz z z Z Z Z Z Z Z Z Z Z z z Z Z Z Z I Im N `m C5 E ❑ m a y? '� U E m -- Yi y v y a d E �CEE a� o y a `m d m ti v"> 3 p o .. LL m a `o >. > E "� m m y m `o a E v .E O o h m5 W o m a 0 a o Z y v m ',`-` w o a E >v c O t ri �' W -crop 6da0 W �w c�tm_Ew`o =cv� > u E t c o v m y o LL o m v p LL Q N T m N 9 N s O w N a Oa m n 6mpa'E F IiLL 'QD z Q c U C� LL N v v� j ❑ ~ V g N 6 f T a m E q w o � C � p � � m a v 0 m y Yi r O 0 > N OD - 4 0 U N� � p C mmo �s W m � v N vii c o U� i a I CITY COUNCIL Agenda # 6.5 Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Member o he City Council VIA: James DeStefano, City Man TITLE: SECOND READING OF AN ORDI NCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH ENFORCEMENT AUTHORITY RELATED TO ANIMAL CODE VIOLATIONS RECOMMENDATION: Adopt. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: At the May 15 meeting, the City Council approved the first reading of this proposed ordinance, which clarifies the enforcement authority of the City's animal control services provider. To better reflect the City's current practices, the following Municipal Code amendment is recommended: Under Section 6.00.020. Violation of Title, add the following subsection (c) "6.00.020 (c) The Director and his/her deputies are empowered with the authority to issue citations for violation of any provisions of this chapter". The term "Director" is already defined in Municipal Code Section 6.00.010 as "the Director of the City's (animal control) agency". The proposed amendments amendments have been reviewed and approved by the City Attorney's Office. Prepared bvl/ Assistant to the City Manager ORDINANCE NO. 09(2012) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH ENFORCEMENT AUTHORITY RELATED TO ANIMAL CODE VIOLATIONS The City Council of the City of Diamond Bar does ordain as follows: SECTION 1: Subsection (c) of Section 6.00.020 of Title 6, Chapter 6.00 General Provisions of the Diamond Bar Municipal Code is hereby added to Title 6: (c) The Director and his/her deputies are empowered with the authority to issue citations for violation of any provisions of this chapter. SECTION 2: Repeal or amendment of any provision of the Diamond Bar Municipal Code herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Diamond Bar's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 5: This Ordinance will become effective on the thirty-first (31st) day following its passage and adoption. PASSED, APPROVED AND ADOPTED this , day of 2012. Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of May, 2012 and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on day of 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 6.6 Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROPIATE PROP C FUNDS I THE AMOUNT OF $25,000 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2011-2012; APPROVE RESOLUTION 2012 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARD THE CONSTRUCTION CONTRACT FOR THE COPLEY DRIVE BUS STOP RELOCATION TO TSR CONSTRUCTION AND INSPECTION IN THE AMOUNT OF $20,400 PLUS A CONTINGENCY AMOUNT OF $3,000.00 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $23,400.00. RECOMMENDATION: Appropriate, approve and award. FINANCIAL IMPACT: As part of the FY 2011-2012 Capital Improvement Program, an appropriation of $25,000 of Prop C Funds will be required to fully fund the Copley Drive Bus Stop Relocation Project. DISCUSSION: The project is located in front of Diamond Bar City Hall (21810 Copley Drive) along Copley Drive. The project consists of sidewalk improvements to accommodate a bus stop relocation at City Hall, retrofit of the existing access ramps at the crosswalk to comply with ADA, and installation of two (2) flashing beacons to facilitate visibility at the existing crosswalk. With the completion of the plans and specifications, the project was advertised for bids during the month of April 2012. On May 16, 2012, the City received the following six (6) bid proposals: Company Base Bid Amount 1. TSR Construction and Inspection $20,400.00 2. Hym Engineering, Inc. $25,670.00 3. Powell Engineering Construction $27,340.00 4. G.M. Sager Construction $29,175.00 5. Gentry Brothers, Inc. $44,115.00 6. Atom Engineering Const. Inc. $45,398.00 The engineer's estimate was $36,000. Staff has verified TSR Construction and Inspection's state contractor license and found it to be valid. Staff received favorable reviews from the City of Colton, and City of Upland. Upon issuance of the notice to proceed, project is set to be completed within fifteen (15) working days. The project schedule is tentatively set as follows: Award of Contract Start Construction Construction Complete fOWTI :7 Christian Malpica, Associate Engineer REVIEWED BY: f: f Davi&G-. Li ector of Public Works Attachment: Resolution 2012 -XX Contract Agreement June 5, 2012 Early July 2012 Mid July, 2012 Date Prepared: May 30, 2012 RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE COPLEY DRIVE BUS STOP RELOCATION PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained Advantec Consulting Engineers ("Consultant") as the engineer to design and prepare the plans for Copley Drive Bus Stop Relocation Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 5th day of June, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 5th day of June, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between TSR Construction and Inspection hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR TSR Construction and Inspection and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Copley Drive Bus Stop Relocation Proiect in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall famish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Copley Drive Bus Stop Relocation Project in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 20, 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 16, 2012 together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful govenrrnental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Fifteen (15) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 2 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in perfonning the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Since this is a Federally assisted construction project, Davis -Bacon will be enforced. If Federal and State wage rates are applicable, then the higher of the two will prevail. The Federal Labor Standards Provisions (Form HUD -4010) and the Federal Wage Determination are attached and made part of this agreement, and compliance will be enforced. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Proiect Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to nay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be tenninated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. no IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 881123 TSR Construction and Inspection 8764 Avenida Leon Rancho Cucamonga, CA 91730 IC Date TITLE CITY OF DIAMOND BAR, CALIFORNIA By: LING -LING CHANG, MAYOR Date ATTEST: By: TOMMYE A. CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 909 331-2249 Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # 6_7 (a) Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Members o the City Council VIA: James DeStefano, City Mana TITLE: APPROVE RESOLUTION 20 2 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARD THE CONSTRUCTION CONTRACT FOR THE GOLDEN SPRINGS DRIVE DRAINAGE IMPROVEMENT PROJECT IN THE VICINITY OF LAVENDER DRIVE/CALVARY CHAPEL TO HYM ENGINEERING, INC. IN THE AMOUNT OF $154,470.00; AND AUTHORIZE A CONTINGENCY AMOUNT OF $15,400.00 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $169,870.00 RECOMMENDATION: Approve and award. FINANCIAL IMPACT: As part of the Fiscal Year 2011/2012 Budget, $275,000 was appropriated from Prop C Local Return funds for the Golden Springs Drive Drainage Improvement Project. The table below represents the anticipated project expenditures: Anticipated Expenditures DMS Construction Administration Contract $28,110.00 Contingency (10%) $3,000.00 HYM Engineering Inc. Construction Contract $154,470.00 Contingency (10%) $15,400.00 Total $200,980.00 DISCUSSION: In order to improve drainage flow along Golden Springs Drive in the vicinity of Lavender Drive and along the frontage to Calvary Chapel Golden Springs, installation of additional storm drain laterals and catch basins is necessary. The site was assessed and a design was prepared to reduce the amount of surface flow across Golden Springs Drive. An existing Los Angeles County storm drain main line crosses Golden Springs Drive to the west of this location and outlets into a drainage system at the Diamond Bar Golf Course. This main line will serve as the tie-in point for the new laterals and catch basins. The new catch basins will intercept the surface flow and allow for improved drainage into the underground storm drain system. Portions of curb and gutter along the south side of Golden Springs Drive will also be removed and replaced to improve drainage along the gutter line. With the completion of the plans and specifications, the project was advertised for bids on April 26, 2012. On May 16, 2012, eleven (11) bids were received, and the lowest responsive bidder was HYM Engineering, Inc. in the amount of $154,470.00. The bids received were as follows: Company: Bid Amount: 1. HYM Engineering, Inc. $154,470.00 2. Elite Companies $161,648.45 3. TSR Construction $174,400.00 4. Garcia Juarez Construction $174,875.00 5. SRD Engineering $215,220.00 6. Excavating Engineers $228,650.00 7. Atlas Underground $237,638.00 8. O'Duffy Brothers $248,990.00 9. Paulus Engineering $278,935.00 10. Gentry Brothers $285,600.00 11. Palp Inc. (dba Excel) $293,578.00 The engineer's estimate was $185,000.00. Staff has verified the contractor state license and found it to be valid. References were checked and positive responses were provided by the City of Rancho Palos Verdes, County of Orange, and City of La Habra. The project schedule is tentatively set as follows: Award of Contract Start Construction End Construction PREPARED BY: Rick Yee, Senior Civil Engineer REVIEWED BY David G. Liu,'Director of Public Works Attachments: Resolution 2012 -XX Contractor Agreement June 5, 2012 Late June 2012 Early August 2012 2 Date Prepared: May 29, 2012 RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE GOLDEN SPRINGS DRIVE DRAINAGE IMPROVEMENT PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained DMS Consultants ("Consultant") as the engineer to design and prepare the plans for the Golden Springs Drive Drainage Improvement Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account'). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 5th day of June, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 5th day of June, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Cleric, by and between IIYM Engineering, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR HYM Engineering, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Golden Springs Drive Drainage Improvement Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Golden Springs Drive Drainage Improvement Project in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 16, 2012, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within thirty (30) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the 'following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident C. Each such policy of insurance provided for in paragraph b. shall: 2 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worlanan needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 4 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11, NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 918130 Date HYM Emlineering, Inc. 6380 Roland Street Buena Park, CA 90621 6 TITLE CITY OF DIAMOND BAR, CALIFORNIA By: LING -LING CHANG, MAYOR Date ATTEST: By: TOMMYE CRIBBINS, CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda 4 6 . 7 (b) Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, CityMa a TITLE: AWARD OF CONSTRUCTION DMINISTRATION SERVICES CONTRACT TO DMS CONSULTANTS, INC. FOR THE GOLDEN SPRINGS DRIVE DRAINAGE IMPROVEMENT PROJECT IN THE AMOUNT OF $28,110, PLUS A CONTINGENCY AMOUNT OF $3,000 FOR A TOTAL AUTHORIZATION OF $31,110 RECOMMENDATION: FINANCIAL IMPACT: As part of the Fiscal Year 2011/2012 Capital Improvement Program Budget, $275,000 was appropriated from Prop C Local Return funds for the Golden Springs Drive Drainage Improvement Project. The table below represents the anticipated project expenditures: Anticipated Expenditures DMS Construction Administration Contract $28,110.00 Contingency (10%) $3,000.00 HYM Engineering Inc. Construction Contract $154,470.00 Contingency (10%) $15,400.00 Total $200,980.00 DISCUSSION: In order to improve drainage flow along Golden Springs Drive in the vicinity of Lavender Drive and along the frontage to Calvary Chapel Golden Springs, installation of additional storm drain laterals and catch basins is necessary. The nature of the construction work requires the resources and expertise of a consultant to provide inspection and construction administration services for the project. On May 2, 2012, the City requested proposals for the inspection and construction administration services for the subject project. Three (3) proposals were received on May 16, 2012 from the following firms: Onward Engineering $24,900.00 DMS Consultants, Inc. $28,110.00 Harris & Associates, Inc. $62,914.00 The proposals were reviewed and evaluated by staff. DMS Consultants, Inc. was selected as the preferred consultant because of their expertise and availability of their staff resources. The proposal from DMS Consultants, Inc. was slightly higher than Onward Engineering due to the inclusion of survey and staking services. After discounting the survey component from the DMS proposal and comparing with the other proposals, DMS Consultants would also be the lowest cost provider of services. DMS Consultants, Inc. scope of work includes: - Utility Coordination - Construction Inspection - Survey and staking for construction - Traffic Control review and inspection The project schedule is tentatively set as follows: Award of Contract Start Construction End Construction PREPARED BY: Rick Yee, Senior Civil Engineer REVIEWED,53 : David . Liu irector of Public Works Attachments: Consulting Services Agreement June 5, 2012 Late June 2012 Early August 2012 2 Date Prepared: May 29, 2012 EXHIBIT A Rick Yee From: Rick Yee Sent: Wednesday, May 02, 2012 5:40 PM To:'surender@dmsconsultantsinc.com'; 'Randall Berry';'majdi_ataya@onwardengineering.com' Subject: RFP for Construction Management and Inspection Services - Golden Springs Drive Drainage Improvement Project Attachments: gs drain 1-000O.pdf, gs drain 2—OOOO.pdf; gs drain 3—OOOO.pdf, GS Drainage Specs.pdf Good Afternoon —The City of Diamond Bar will be awarding a contract for the construction of the Golden Springs Drive Drainage Improvement Project in early June. Thus, we are also looking for the support services from one of our on-call consultants to provide construction management and inspection services for this project. Please provide a letter proposal with a brief scope of services, a not to exceed fee, and any supplemental information related to company or staff experience that might be useful in our evaluation. The project plans and specifications are attached for your reference. The engineer's estimate for the work is $185,000— work primarily consists of the construction of 15" and 18" RCP laterals and APWA standard catch basins along Golden Springs Drive. Note the County of Los Angeles will be inspecting the connection to their facilities. If you will be submitting a proposal, please provide to us by Wednesday, May 16, 2012. Please feel free to contact me with any questions. Thank you. Rick Yee, PE Senior Civil Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 P 909.839.7043 F 909.861.3117 rvee@Diamond BarCa.aov EXHIBIT B CONSULTANTS CIVIL EN GINEERS May 14, 2012 Rick Yee Senior Civil Engineer City of Diamond Bar 21810 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Golden Springs Drive Drainage Improvements Dear Rick: DMS Consultants, Inc. is pleased to present this proposal to provide construction administration and inspection services for the subject project. DMS is a Minority Business Enterprise (MBE/SBE) which provides engineering consulting and related services to various government agencies, institutions and developers. As a small business, DMS is committed to personal service, high quality products, close communications and enduring client relationships. As an MBE, we offer compliance with contractual requirements pertaining to affirmative action. Mr. Surender Dewan, President of DMS Consultants, Inc., would be assigned as the Project Manager of this project. As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet with the City to discuss the project as required. I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will result in a favorable consideration. We look forward to the opportunity of working with you and your staff. Sincerely, DMS Consultants, Inc. Surender Dewan, P.E. President 12371 Lewis Street, Suite 203, Garden Grove, CA 92840 1 714.740.8840 1 fax: 714.740.8842 Golden Springs Drive Drainage Improvements Page 3 • Review contractor progress payment requests for approval. • Respond and process "Request for Information' (RFI) and design issue questions. • Maintain record drawings and correspondence. • Coordinate with County of Los Angeles for connection to county's storm drain system. • Review and process claims and disputes. Construction Inspection • Field inspector will perform inspector duties as set forth in the scope of work for the project. Guidance for the manner in which those duties are carried out is best described in: - Project Plans and Specifications - Standard Specifications for Public Works Construction, Latest Edition - Public Works Inspector Manual • Comply with construction and excavation safety rules and regulations per city, state and federal requirements. • Conduct daily measurements of quantities of work with the contractor. • Complete daily and weekly inspection reports. • Ensure the contractor complies with requirements of the design plans and specifications. • Prepare as -built plans, update daily corrections and red marks on as -built plans. • Prepare a punch list showing items of unfinished work prior to final acceptance of work. • Recommend progress payments and final acceptance of all contract work. • Respond to businesses inquiries and concerns immediately. Traffic Control • Construction administrator will ensure that traffic control plan has been submitted, reviewed by our staff, and approved by the City prior to commencement of construction. • We will require that the traffic control plan indicate various construction phases and all storm drain construction is done prior to any street work. Construction inspector will ensure that all traffic control devices are in place every morning before the construction starts and all temporary devices have been removed at the end of the day. • Construction inspector will ensure that continuous access to adjoining properties is available as indicated in project specifications and approved traffic control plans. Compliance with NPDES Requirements • Construction inspector will ensure all construction activities will be conducted in a manner to protect storm drains and bodies of water from pollution. Water pollution control work shall consist of activities necessary to meet the requirements of the City's NPDES Areawide Urban Storm Water Runoff Permit, the State's General Construction Activities Permit, and as required by the Engineer. The inspector will ensure that the contractor shall coordinate water pollution control work with all other work done on the contract. • Construction inspector will require the contractor to comply with all requirements of the NPDES Permit, including preparation and implementation of a Storm Water Pollution Prevention Plan (SWPPP). We will ensure that a hard copy is retained on-site at all items as long as the contractor is responsible forthe project site conditions. • Construction inspector will ensure that implementation of the SWPPP will not reduce the effectiveness of existing storm drain system or interfere with traffic on public streets. The contractor will be required to implement the SWPPP and make changes to both the SWPPP and in the field as conditions warrant it. The contractor will be solely responsible to prevent any pollutants from leaving the site. • During construction catch basins further downstream of the project area will be protected by placement of filter fabric, sand bags or combination thereof to protect polluted water from running into storm drain system. v- - —-= CONSULTANTS. INC. CI \' 1 L E N G I V E R S CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of June 5, 2012 by and between the City of Diamond Bar, a municipal corporation ("City") and DMS Consultants, Inc., ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated May 2, 2012. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Proposal, dated May 14, 2012 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect June 5, 2012, and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Twenty Eight Thousand One Hundred Ten Dollars ($28,110.00) 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses City: James DeStefano, City Manager Consultant: Surender Dewan, President City of Diamond Bar DMS Consultants, Inc. 21825 Copley Drive 12371 Lewis St, Suite 203 Diamond Bar, CA 91765-4178 Garden Grove, CA 92840 1 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to 2 comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, 3 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which rd would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 5 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 3 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: LON CITY OF DIAMOND BAR By: Tommye Cribbins, City Clerk Ling -Ling Chang, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: CITY COUNCIL Agenda # 6-8 Meeting Date: June 5. 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROVE RESOLUTION 2 12 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AND AWARD THE CONSTRUCTION CONTRACT TO ROBERT D. GOSNEY FOR THE PATHFINDER ROAD EROSION CONTROL PROJECT (BETWEEN DIAMOND BAR BLVD. AND PRESADO DRIVE) IN THE AMOUNT OF $44,780, PLUS A CONTINGENCY AMOUNT OF $5,220 FOR A TOTAL AUTHORIZATION OF $50,000. RECOMMENDATION: Approve and award. FISCAL IMPACT: The FY 2011-2012 Capital Improvement Program (CIP) Budget programmed a total budget of $50,000 in Transportation Development Act (TDA) Funds for the Pathfinder Erosion Control Project. BACKGROUND/DISCUSSION: This project will consist of construction of a 2.67' slough wall to be constructed at the right- of-way line along the southern side of Pathfinder Road from Diamond Bar Blvd. to just west of Presado Drive. Additionally, the existing sidewalk will be widened to join the new wall. The proposed wall will be below grade with only a portion, approximately 6", which will be visible above the sidewalk. The purpose of this project is to maintain stormwater run-off and direct it to the designed street gutter along Pathfinder for proper water quality control. With the completion of the plans and specifications the project was advertised for bids on April 20, 2012 with a bid opening of May 11, 2012. Seven (7) bids were received and opened publicly by the City Clerk at 2:00pm on May 11, 2012. The engineer's estimate for the project was $46,000. The bids received were as follows: Company Bid Amount 1. Robert D. Gosney $44,780.00 2. Pacific Construction Company $68,900.00 3. Newcon Development $86,000.00 4. ATOM Engineering Construction, Inc. $93,498.00 5. TSR Construction & Inspection $96,800.00 6. Hardy & Harper, Inc. $109,080.00 7. STL Landscape, Inc. $138,000.00 Staff has verified the contractor state license and found it to be valid. References were checked for similar work completed and Robert D. Gosney has satisfactorily completed projects in other Los Angeles County and San Bernardino County Cities. The project schedule is tentatively set as follows: Award of Contract Start of Construction Completion of Construction PREPARED BY: Kimberly M. Young, Associate Engineer REVIE D D lid 6. Liu, P.E. Director of Public Works June 5, 2012 July 2012 August 2012 DATE PREPARED: May 30, 2012 ATTACHMENTS: Resolution No. 2012 -XX CONTRACTOR AGREEMENT RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE PATHFINDER ROAD EROSION CONTROL PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained DMS Consultants ("Consultant") as the engineer to design and prepare the plans for the Pathfinder Road Erosion Control Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 5th day of June, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 5th day of June, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Robert D. Gosnev hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Robert D. Gosnev and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Pathfinder Erosion Control Project (Proiect# 26412) in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Pathfinder Erosion Control Proiect (Proiect# 26412) in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 9, 2012 , together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Thirtv (30) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 2 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after redeipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid Iess than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. Gi IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 577888 Class A, B and C-8 Robert D. Gosney PO Box 403689 Hesperia, CA 92340 RE Date TITLE CITY OF DIAMOND BAR, CALIFORNIA By: LING -LING CHANG, MAYOR Date ATTEST: By: TOMMYE A. CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 760-964-7402 Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # 6.9 Meeting Date: June 5 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man6g TITLE: A RESOLUTION APPROVI G PROGRAM SUPPLEMENT AGREEMENT NO. 012-N TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455R FOR UTILIZATION OF FEDERAL FUNDS IN THE AMOUNT OF $519,000 FOR THE CONSTRUCTION OF THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT -FEDERAL PROJECT # STPL-5455(015). RECOMMENDATION: Approve. FINANCIAL IMPACT: On May 15, 2012 the City Council awarded a construction management services contract for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project in the amount of $43,900 and a construction contract in the amount of $666,600 for a total project authorization of $710,500. The FY 2011-2012 CIP incorporated the federal funds for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project in the amount of $519,000 of STPL Funds (Note that the approved printed CIP Budget showed an anticipated allocation of $522,000 of STPL funds), $153,786 of MTA Local Funds, and $124,214 in Measure R Funds. The approval of the Resolution and the execution of the Program Supplement Agreement will allow the City to be reimbursed $519,000 for the construction of the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project. The reimbursable federal funds are being provided by the Federal Surface Transportation Program Local Funds (STPL) allocated to the City. The remaining costs associated with the project will be funded with the budgeted MTA Local and Measure R Funds. DISCUSSION: This rehabilitation project will consist of localized removal and replacement of asphalt as well as edge grind and Asphalt Rubber Hot Mix (ARHM) overlay over the entire length of Chino Hills Parkway and Chino Avenue within the City of Diamond Bar limits and localized removal and replacement of curb and gutter with the installation of two curb ramps at Scenic Ridge Drive/Diamond Ranch Road. Before federal funds can be made available for a programmed project, the City is required to enter into a supplemental agreement with the California Department of Transportation (Caltrans) and provide a resolution which authorizes the City Manager to execute the supplemental agreement. The existing agreement, commonly referred to as Administering Agency -State Agreement No. 07-5455, allows the City to administer Federally Funded Projects, whereas the supplemental agreement establishes conditions specific to an individual project. PREPARED BY: Kimberly M. Young, Associate Engineer REVIEWED BY: e' David G L of ector of Public Works DATE PREPARED: May 29, 2012 Attachment: Resolution No. 2012 -XX Program Supplement Agreement No. 012-N 2 RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PROGRAM SUPPLEMENT NO. 012-N TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455R FOR UTILIZATION OF FEDERAL FUNDS ON THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT RECITALS (i) The United States Congress enacted the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users (SAFETEA-LU) of 2005 which included Surface Transportation Program Local (STPL) Provisions; (ii) The City is eligible to receive Federal funding for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project, through the California Department of Transportation; and (iii) The Program Supplement Agreement No. 012-N to Administering Agency - State Agreement No. 07-5455R shall be fully executed by the City and State of California Department of Transportation (Caltrans) prior to processing of the City's requests for reimbursement of the federal funds for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: 1. Approve the Program Supplement No. 012-N to Administering Agency - State Agreement No. 07-5455R for Federal Funds to be utilized for the construction of the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project. 2. Certifies that said Project will be constructed in accordance with the Program Supplement No. 012-N and federal procedures outlined in the Local Assistance Program Manual and Guidelines. 3. Appoints James DeStefano, City Manager, as agent of the City of Diamond Bar to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on-, which may be necessary for the completion of the aforementioned project. PASSED, APPROVED AND ADOPTED this 5th day of June, 2012. Ling -Ling Chang, Mayor I, TOMMYE A.'CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2012 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATEST: CITY CLERK OF THE CITY OF DIAMOND BAR PROGRAM SUPPLEMENT NO. N012 to ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 07-5455 Adv Project ID Date: April 30, 2012 0712000332 Location: 07-LA-0-DMBR Project Number: S1PL-5455(015) E.A. Number: Locode: 5455 This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 06/05/08 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached). The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages. PROJECT LOCATION: Chino Hills parkway and Chino Avenue TYPE OF WORK: Road Rehabilitation LENGTH: 0.0(MILES) Estimated Cost Federal Funds Item Year Program Matching Funds Category Fund Source AMOUNT L240 $519,000.07$108 AL OTHER $706,531.00 i ,531.00 $0.0C CITY OF DIAMOND BAR By— ----_— Title Date —._._ _..._.._... Attest STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officx— Date /a/ $519,000.00 Chapter Statutes Item Year Program BC Category Fund Source AMOUNT — ---- Program Supplement 07-5455-N012- ISTEA Page 1 of 3 STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Claims Audits - 4/30/2012_ 3301 "C" Street, Rm 404 REQUISITION NUMBER / CONTRACT NUMBER: Sacramento. CA 95816 RQS-2660.071200001136-1 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/ LOCAL AGENCY: City of Diamond Bar $519,000.00 PROCUREMENT TYPE Local Assistance Page _i_ of _1_ 0712000332 ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916).3880 or write Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814. 07 -LA -0-D M B R 0413012012 STPL-5455(015) SPECIAL COVENANTS OR REMARKS 1. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual 2. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s). 3. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumberances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period. If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual 4_ The Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal - assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal -assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated. by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 5. As a condition for receiving federal -aid highway funds for the PROJECT, the Program Supplement 07-5455-N012- ISTEA Page 2 of 3 07-LA-0-DMBR 04/30/2012 STP L-5455(015) SPECIAL COVENANTS OR REMARKS Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Excluded Parties List System (EPLS). 6. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance. ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. Theseunexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date. 7. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing invoices for the construction phase. Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures Manual. - Program Supplement 07-5455-N012- ISTEA Page 3 of 3 CITY COUNCIL Agenda # Ln ! a Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2012 REGULAR MEETING, RECOMMENDATION: Approve, FINANCIAL SUMMARY: As shown on the attached Engineer's Report, $267,720 of assessment generated by this District and $13,497 of the General Fund are proposed to pay for the operation and maintenance cost budgeted in special fund No. 138. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of operation and maintenance, a diagram for the District and the assessments. The estimated number of parcels within the District is 17,848 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 2011-2012 was $15.00 per parcel. The amount to be assessed for Fiscal Year 2012-2013 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (a): Any assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control drainage systems or vector control. Prepared By: Rick Yee, Senior Civil Engineer REVIEWED -BY: David TLiu Director of Public Works Attachments: Resolution No. 2012 -XX Engineer's Report, dated June 5, 2012 M RESOLUTION NO. 2012 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2012 REGULAR MEETING, A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2012-13 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The installation, maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said installation, maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." The location and type of improvement is shown on Exhibit "B-1," as attached hereto and incorporated herein by reference. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 38 for fiscal year 2012-13. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 2011-12. 6. This Council hereby fixes 6:45 p.m. on July 17, 2012 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 2012-13 and hereby gives notice of said hearing. 4 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed exclusively to finance the capital costs and maintenance and operation expenses for streets and sidewalks and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 5th day of June, 2012, Ling Ling Chang Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2012, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 91 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 2012-13 CITY OF DIAMOND BAR Preliminary: June 5, 2012 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS Page INTRODUCTION 1 BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 6 ASSESSMENT 7 ASSESSMENT ROLL 8 EXHIBITS Exhibit "A-1" - Assessment Diagram Exhibit "B-1" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972. Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2012-13 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment, district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or nota lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 38 1 Engineer's Report— FY 2012-2013 BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A -l"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 38 2 - EngineersReport — FY 2012-2013 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. Exhibit "B-1," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 38 3 Engineer's Report — FY 2012-2013 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 2012-13 Fiscal Year is as follows: Revenue: Appropriation Fund Balance (from FY 2011-12) Property Tax — Special Assessments Interest Revenue Transfer in — General Fund TOTAL Appropriations: Personnel Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Maintenance of Grounds / Buildings Professional Services Contract Services * Capital Outlay' Capital Improvements Fund Balance Reserves Reserve for Future Capital Improvements Transfer In — General Fund TOTAL * Contract Services this Fiscal Year Contract Maintenance (Excel) $ 140,617 Extra Gopher Control Contract at S. Brea Canyon Road/Along 57 Freeway - $ 1,000 Assessment District No. 38 4 Engineer's Report — FY 2012-2013 2012-13 Recommended Budget $ 0 267,720 0 13,497 $ 281,217 0 0 0 0 0 0 0 3,500 116,325 15,775 4,000 141,617 0 0 (13,497) 13,497 $ 281,217 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 38 5 - Engineer's Report — FY 2012-2013' METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value: The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 38- 6 - _ Engineers Report — FY 2012-2013 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $267,720 Estimated Number of Parcels: 17,848 Estimated Assessment Per Parcel: $ 15.00 2012-13 Assessment Per Parcel: $ 15.00 2011-12 Assessment Per Parcel: $ 15.00 Difference: $ 0.00 Assessment District No. 38 7 Engineer's Report — FY 2012-2013. ASSESSMENT ROLL The individual 2012-13 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: l7 2012 VaoFE Rt GFB-FRIEDRICH & ASSOC., INC. P. F� O o. C'2 61 * Exp. 3-31-14 CIVIL N A. F ED CH Assessment District No. 38 g Engineer's Report — FY 2012-2013 CITY COUNCIL Agenda # 6 . 10 (b) Meeting Dace June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana er TITLE: RESOLUTION OF THE CITY OUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2012 REGULAR MEETING. RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, the $162,630 of assessment generated by this District and $81,752 of General Fund are proposed to pay for the operation and maintenance costs budgeted in special fund No. 139. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of operation and maintenance, a diagram for the District and the assessments. The estimated number of parcels within the District is 1,251 parcels. The amount assessed upon the lands within District Number 39 for Fiscal Year 2011-2012 was $130.00 per parcel. The amount to be assessed for Fiscal Year 2012-2013 is to remain at $130.00 per parcel. The assessments will be utilized towards the general maintenance of slopes, open space areas and the five (5) mini parks within District 39. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Rick Yee, Senior Civil Engineer REVIEWE o - David Gr Liu Director of Public Works Attachments: Resolution No. 2012 -XX Engineer's Report, dated June 5, 2012 2 RESOLUTION NO. 2012 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2012 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2012-13 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." The location and type of improvement is shown on Exhibit "B-2," as attached hereto and incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 2012-13. Said proposed assessment per lot is the amount of $130.00, the same amount which was levied in fiscal year 2011-12. 6. This Council hereby fixes 6:45 p.m. on July 17, 2012 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 2012-13 and hereby gives notice of said hearing. `a 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 5th day of June, 2012. Ling Ling Chang Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on 5th day of June, 2012, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 2012-13 CITY OF DIAMOND BAR Preliminary: June 5, 2012 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 (951) 781-0811 TABLE OF CONTENTS Page INTRODUCTION I BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 6 ASSESSMENT 7 ASSESSMENT ROLL 8 EXHIBITS Exhibit "A-2" - Assessment Diagram Exhibit "B-2" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2012-13 Fiscal Year for the district known as: r�vvLuvi�iva�a Lavaau �,i i�v. �i CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable under pre -Prop 218 law. Assessment District No. 39 1 Engineer's Report— FY 2012-2013 _ BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described- in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No. 39 2 Engineer's Report — FY 2012-2013 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the tarnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including`. 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District., Exhibit "B-2," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district. Assessment District No. 39 - 3 Engineer's Report— FY 2012-2013 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 2012-13 Fiscal Year is as follows: 2012-13 Recommended Budeet Revenue: Appropriation Fund Balance (from FY 2011-12) $ 0 Property Tax and Assessments 162,630 Interest Revenue 0 Transfer In — General Fund 81,752 TOTAL $ 244,382 Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Water & Edison Maintenance -Grounds & Bldg. Professional Services Contract Services Contract Services (Excel Landscape Maint.) Weed/Pest Abatement (L.A. County Ag) Capital Outlays Miscellaneous Equipment Fund Balance Reserves Reserve for Future Capital Improvements Transfer In — General Fund TOTAL Assessment District No. 39 4 Engineer's Report— FY 2012-2013 9 0 0 0 0 0 0 0 3,500 54,900 25,150 4,500 139,332 17,000 0 (81,752) 81.752 $ 244,382 Plans and Specifications Plans and specifications showing the general nature, location and extent of any proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 39 5 Engineer's Report — FY 2012-2013 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping areas set forth below 1. Beautification of the streets which are used by all of the residents in Diamond Bar 2. Public parks which can be utilized and enjoyed by all residents within the District 3. - A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 39 6 Engineer's Report.- FY 2012-2013 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $162,630 Estimated Number of Parcels: 1,251 Estimated Assessment Per Parcel: $ 130.00 2012-13 Assessment Per Parcel: $ 130.00 2011-12 Assessment Per Parcel: $ 130.00 Difference: $ 0.00 Assessment District No. 39 - - % - Engineer's Report— FY 2012-2013 ASSESSMENT ROLL The individual 2012-13 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 12012 R GFB-FRIEDRICH & ASSOC., INC. 6 * Ezp.3-31-14 ,F CIVIL /HN CF C Assessment District No. 39 8 Engineer's Report.— FY 2012-2013_ EXHIBIT "A-2" SHEET 1 OF 9 SHEET ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2012-2013 FOR THE CITY OF DIAMOND BAR UQ �Q �Q\ 4� N cxwwc s®ua ww .wm w wu xwx ,w �, cre ra®wca ..acaozs rrnm wrs a ru x M mvz rc me Hca O alk ASSOnvec�m.�mo (mow mi) IwA mi--aertwif¢w� EXHIBIT "R-2" -SHEET 1 OF 7 SHEET ASSESSMENT DIAGRAM ASS --DISTRICT NO. 3 FISCAL YEAR 2012-2013 FOR THE CITY OF DIAMOND BAR CITY COUNCIL Agenda 4 6. 10 (c) Meeting Date: Junes, 2012 OWN 110118106310M TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Maa TITLE: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 17, 2012 REGULAR MEETING. - RECOMMENDATION: Approve. FINANCIAL SUMMARY: As shown on the attached Engineer's Report, $122,157 of assessment generated by this District and $17,023 of General Funds and $20,000 of Prop A Safe Parks are proposed to pay for the operation and maintenance costs budgeted in special fund No. 141. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California, includes authority for the report, estimated costs of operation and maintenance, a diagram for the District, and the assessments. The estimated number of parcels within the District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 2011-2012 was $220.50 per parcel. The amount to be assessed for Fiscal Year 2012-2013 is to remain at $220.50 per parcel. The assessments will be utilized towards the general maintenance of mini parks, slopes, and open space areas within District 41. The proposed assessment has been determined to be exempt from the provisions of Proposition 218 as set forth in section 5 (b): Any assessment imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed. Prepared By: Rick Yee, Senior Civil Engineer REVIEWED..B David G. Liu Director of Public Works Attachments: Resolution No. 2012 -XX Engineer's Report, dated June 5, 2012 2 RESOLUTION NO. 2012 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DECLARE THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT THE JULY 17, 2012 REGULAR MEETING. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et.. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 2012-13 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972, within that area designated "City of Diamond Bar Assessment District No. 41," as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 1 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement," grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." The location and type of improvement is shown on Exhibit "B-3," as attached hereto and, incorporated herein by reference." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed ,description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 41 for fiscal year 2012-13. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 2011-12. 6. This Council hereby fixes 6:45 p.m. on July 17, 2012 in the South Coast Air Quality Management District Auditorium, 21825 Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 2012-13 and hereby gives notice of said hearing, 2 7. The City Council hereby determines and declares that the proposed assessments constitute a continuation of assessments existing on the effective date of Article XIIID of the California Constitution, that the assessments are imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed and that the assessments are exempt from the requirements of Article XIIID, Section 4 of the California Constitution. 8. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this 5th day of June, 2012. Ling Ling Chang Mayor 1, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the 5th day of June, 2012, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommy Cribbins, City Clerk City of Diamond Bar 3 ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 2012-13 CITY OF DIAMOND BAR Preliminary: June 5, 2012 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6529 Riverside Avenue, Suite 200 Riverside, CA 92506 TABLE OF CONTENTS Page INTRODUCTION I BOUNDARIES OF DISTRICT 2 IMPROVEMENTS 3 Landscaping FINANCIAL ANALYSIS 4 Revenue Appropriations METHOD OF APPORTIONMENT 6 ASSESSMENT 7 ASSESSMENT ROLL 8 EXHIBITS Exhibit "A-3" - Assessment Diagram Exhibit "B-3" - Improvement Map INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Barg this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 2012-13 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states`: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal goverment, are not assessable under pre -Prop 218 law. .Assessment District No. 41 1 Engineer's Report.- FY 2012-2013 BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A -Y). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. Assessment District No.. 41 2 Engineer's Report - FY 2012-2013 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or injury: 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District Exhibit "B-3," attached hereto, shows the location and extent of the landscaping improvements to be maintained by the proceeds from this assessment district: Assessment District No. 41 3 ': Engineer's. Report - FY. 2012-2013 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 2012-13 Fiscal Year is as follows: Revenue: Appropriation Fund Balance (from FY 2011-12) Property Tax and Assessments Interest Revenue Transfer In — Prop A Safe Parks Transfer In — General Fund TOTAL Appropriations: Personal Services Salaries City Paid Benefits Retirement District is being Worker's Compensation Expense subsidized by Short/Long Term Disability General Fund Medicare Expense Staffing Cafeteria Benefits Operating Expenses Advertising Utilities Maintenance of Grounds / Buildings Professional Services Contract Services Contract Services (Excel Landscape Maintenance) Weed/Pest Abatement Capital Outlays Miscellaneous Equipment Capital Improvements Fund Balance Reserves Reserve—Future Capital Improvements Transfer In — General Fund Transfer In — Prop A SP TOTAL ** No Capital Improvements this Fiscal Year. Assessment District No. 41 4 Engineer's Report— FY 2012-2013 2012-13 Recommended Budget $ 0 122,157 0 20,000 17,023 $ 159,180 0 0 0 0 0 0 0 3,500 36,250 7,000 4,500 49,730 58,200 0 0 (37,023) 17,023 20,000 $ 159,180 Plans and Specifications Plans and specifications showing the general nature, location and extent of the proposed improvements are on file in the office of the City Clerk and available for public inspection. Assessment District No. 41 5 Engineer'sReport -FY 2012-2013 _ METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the .City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below 1. Beautification of the streets which are used by all of the residents in Diamond Bar 2. Public parks which can be utilized and enjoyed by all residents within the District 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. Assessment District No. 41 6 Engineer's Report FY 2012-2013. ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $122,157 Estimated Number of Parcels: 554 Estimated Assessment Per Parcel: $ 220.50 2012-13 Assessment Per Parcel: $ 220.50 2011-12 Assessment Per Parcel: $ 220.50 Difference: $ 0.00 Assessment District No. 41 '7 Engineer's Report- FY 2012-2013 ASSESSMENT ROLL The individual 2012-13 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "C" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated.: 12012 GFB-FRIEDRICH & ASSOC., INC. pµOFE5S1(k,, FR! Cl h� P' O,p Fyc 0 861 Exp, 3-31-14 * HNA. FRIED C S? CIVIL \P CF Assessment District No 41 8 Engineer's Report— FY 2012-2013 EXHIBIT "A-V SHEET 1 OF 1 .SHEET ASSESSMENT DIAGRAM ASSESSMENT DISTRICT 1 FISCAL YEAR 2012®2012 FOR THE CITY OF DIAMOND BAR TFL� r.{ :i O� P� O� erR ou.ao ew w.v"w: TMa_ur affirm xuiw. wpNn as es uma. ma or N wrcn"'�aw uvu rawer Omar s ra cxaalnc scut r-r-wP ,_�F '� woeus mn mm a wn � rx wiar cre PaffiORLCH - � s ��vu[F �s vMm �ws a rss x d[ mcc a � ins O k ASSOC INC. �grml � � ecw Iwil >e1-wll, m-VeJ-4w..a ws[w=. awmv rr nc mr or uwpn wx CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma TITLE: FY 2011-12 Budget Adjustmentf r Gas Tax Fund RECOMMENDATION: Agenda # _ Meeting Date. 6.11 June 5, 2012 AGENDA REPORT 1. Approve a budget adjustment in the amount of $101,101.57 transferring money from the General Fund to the Gas Tax Fund to cover revenue shortfalls that occurred in fiscal years 2008/09 and 2009/10. 2. Approve a budget adjustment in the amount of $101,101.57 increasing the transfer from the Gas Tax Fund to the General Fund to pay for street related maintenance expenditures incurred in the 2011/12 fiscal year. FINANCIAL IMPACT: There is no financial impact to either the General Fund or the Gas Tax Fund. BACKGROUND: The City was recently audited by the State Controller's Office of the State of California for Gas Tax expenditures for the three fiscal years ended 6/30/09, 6/30/10 and 6/30/11. The City received less revenue than expected from Gas Tax funds in 2008/09 and 2009/10 resulting in a deficit fund balance of $101,101.57 as of 6/30/2010. The State auditors are asking the City to record a budget adjustment in FY 2011-12 in the Gas Tax Fund for the revenue shortfall that occurred in FY 2008-09 and FY 2009-10. DISCUSSION: On February 15, 2011, the Finance Department requested the City Council to approve a budget adjustment reducing the inter -fund transfer from the Gas Tax Fund to the General Fund by $101,101 because the Gas Tax Fund had a deficit fund balance at June 30, 2010. As a result of approving the budget transfer and reducing the transfer from the Gas Tax Fund to the General Fund for street related maintenance expenditures in FY 2010-11, the Gas Tax Fund ended FY 2010-11 with a slight surplus and eliminated the negative fund balance that was carried over from FY 2009-10. Due to fiscal problems at the State level, the Gas Tax revenues during FY 2008-09 and FY 2009-10 fell far short of original projections. The City's Gas Tax expenditures during those two fiscal years were based upon the expected revenue. As a result, expenditures exceeded revenues resulting in a negative fund balance in the Gas Tax Fund at June 30, 2010. The budget adjustment approved by City Council in February 2011 was intended to resolve this problem. During a recent audit of the Gas Tax Fund conducted by the State Controller's Office for a three-year period ended 6/30/11, the auditors from the State did not agree with the resolution of the problem as it was handled by City staff. The State considers each year of Gas Tax apportionments to be separate from any other annual apportionment. The budget adjustment approved by Council in February 2011, was a net adjustment, which was not the preferred or recommended action per the auditors. Although it accomplishes the same result, they have requested that the General Fund transfer money to the Gas Tax Fund to eliminate the negative fund balance. The City has until 6/30/2012 to spend the excess funds on street related maintenance expenditures in the General Fund. The Gas Tax Fund will then transfer funds to the General Fund for those expenditures. The bottom line result is no change to the General Fund and no change to the Gas Tax Fund. The transfers are offsetting. Therefore, the City Council is being asked to approve a transfer from the General Fund to the Gas Tax Fund in the amount of $101,101.57 to eliminate the Gas Tax Fund negative fund balance at 6/30/2010, and to increase the transfer from the Gas Tax Fund to the General Fund in the amount of $101,101.57 to reimburse the General Fund for street related maintenance expenditures that will be incurred by 6/30/2012. It is acceptable to the State auditors that both adjusting journal entries are to be made in the 2011-12 fiscal year. Prepared by: 4U/Yt��L Dianna L. Honeywell Finance Director Reviewed by: 4 � v, .e. David Doyle Assistant City Manager CITY OF DIAMOND BAR BUDGET ADJUSTMENT REQUEST FY 11-12 L--=. INCREASE ACCOUNT NUMBER ACCOUNT DESCRIPTION (DECREASE) ADJUSTED BUDGET 001-9915-49111 Transfers Out 101,101.57 111-39001 Transfers In 101,101.57 111-9915-49001 Transfers Out 101,101.57 001-39111 Transfers In 101,101.57 REASON FOR REQUEST: 2011-12 budget adjustment to reimburse the Gas Tax Fund for deficit at 6/30/2010 2011/12 budget adjustment to reimburse the General Fund for street related maintenance expenditures REQUESTED BY APPROVAL REQUIREMENTS DATE DEPARTMENTALAPPROVAL FINANCE APPROVAL DATE ASST, CITY MGR APPROVAL 6/5/2012 CITY MANAGER APPROVAL DATE CITY COUNCIL APPROVAL- DATE UAIL Agenda # 6.12 Meeting Date: 6/5/2012 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City ManviI TITLE: AWARD CONTRACT TO KORM , INC FOR THE CONSTRUCTION OF THE ACCESSIBLE WALKWAY AT THE PANTERA PARK DOG PARK IN THE AMOUNT OF $96,875, PLUS A CONTINGENCY OF $9,688 (10%) FOR A TOTAL AUTHORIZATION OF $106,563, PLUS AUTHORIZE THE EXPENDITURE OF $235,000 FOR THE DEVELOPMENT OF THE DOG PARK. RECOMMENDATION: Award contract and authorize expenditures. FINANCIAL IMPACT: There is a total of $131,600 appropriated in the 2011/12 FY budget for the design and construction of the dog park. The accessible walkway cost $14,764 to design and will cost no more than $106,653 to construct, including 10% contingency. An additional $103,400 is included in the proposed 2012/13 FY budget to bring the total estimated cost of the dog park to $235,000. Total resources funding this project are Park Development Funds of $151,911; Quimby Funds of $27,550; and General Fund Reserves of $55,539. BACKGROUND: During the design process of the accessible walkway that leads to the dog park, it was determined that handrails are necessary to meet ADA accessibility requirements. The need for handrails almost doubled the cost of the walkway. Numerous alternative routes were considered during the design process, but the route selected has been determined to be the most cost effective route. The City's engineering consultant, Harris & Associates, completed the plans and specifications and staff released them for bidding in April, 2012. Six contractors submitted bids, which were opened and publicly read on May 22, 2012. Bids ranged from a low of $96,875 to a high of $135,012.28. The apparent low bidder is Kormx, Inc. DISCUSSION: Staff checked the status of the contractor license of Kormx, Inc. with the State of California and it is active and clear. Staff checked references provided by the contractor and there were no major concerns presented. If this contract is awarded on June 5, construction by the contractor should begin by early July. The contract allows 30 days to complete the work, so it should be completed by early to mid August, 2012. Geotechnical inspection services during construction will be provided by Leighton & Associates. Plan check and building inspection services will be provided by RKA. Following is the breakdown of project costs, with a comparison of the original estimated costs presented to the City Council on April 19, 2011: PROJECTED COSTS AS of 5/31/2012 ADA Walkway- bid +10% $106,563.00 Survey/Grading Plans $12,500.00 Const. Docs -- Title Page $2,264.00 CEQA Process — LA County / State of CA fees $2,251.50 Leighton & Associates Compaction Inspections $3,900.00 RKA Plan Check and Inspections $820.00 Copies - Plans & Specs $219.08 Ads for Bids $434.26 Fencing and Gates $38,000.00 Mow Curb (under fence) $18,500.00 Wood Chips (flat playground style) $25,400.00 Weed Fabric (under chips) $8,800.00 Site Prep (rock / weed removal) $4,000.00 Decomposed Granite Path (Replaced with concrete ADA accessible walkway) $0.00 Drinking Fountain (and two hose bibs) $4,735.81 Benches (5) 4,601.60 Trash Receptacles (3) $2,010.75 TOTAL UP -DATED BUDGET $235,000.00 ORIGINAL ESTIMATES AS OF 4/19/2011: Fencing and Gates $38,000.00 Mow Curb (under fence) $18,500.00 Wood Chips (flat playground style) $25,400.00 Weed Fabric (under chips) $8,800.00 Site Prep (rock / weed removal) $4,000.00 DG Path $3,800.00 Drinking Fountain (and two hose bibs) $5,500.00 Benches (5) $4,500.00 Trash Receptacles (3) $1,200.00 Sub Total $109,700.00 20% Contingency $21,900.00 ORIGINAL GRAND TOTAL EST. $131,600.00 COST DIFFERENCES BETWEEN 4/19/2011 AND 5/31/2012 ADA Walkway- bid +10% $106,563.00 Survey/Grading Plans $12,500.00 Const. Docs -- Title Page $2,264.00 CEQA Process — LA County / State of CA fees $2,251.50 Leighton & Associates Compaction Inspections $3,900.00 RKA Plan Check and Inspections $820.00 Copies - Plans & Specs $219.08 Ads for Bids $434.26 Removal of 20% Contingency ($21,900.00) Minor differences for drinking fountain/benches/trash receptacles/decomposed granite ($3,651.84) TOTAL AMOUNT OF DIFFERENCES $103,348.16 The original estimate of $131,600 plus the cost difference of $103,348.16 equals the new budget estimate of $234,948, rounded to $235,000. :7 AT/IArJ1:417-YA Director of Community Services IVATA I ATITA=1U-YA Dianna Honeywell Director of Finance Attachments: Agreement Bid Submittal / Opening Results dated May 22, 2012 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Kormx, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Kormx, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for Construction of Accessible Walkway to Pantera Park Dog Park in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Construction of Accessible Walkway to Pantera Park Dog Park in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 24, 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated May 22, 2012, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. The CONTRACTOR agrees to complete the work within 30 calendar days from the date of the notice to proceed. 4, The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.e.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive,, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials' or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. I1. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated May 22, 2012 . 13. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 14. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. Date CITY OF DIAMOND BAR, CALIFORNIA By: Date LING -LING CHANG MAYOR ATTEST: By: Date TOMMYE CRIBBINS CITY CLERK CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date I -- LL LL LL z Y 3 c� z z w IL 0 ED U) rol T 4J w o C Ei O U H ro z anon -,I ro mono m -o a 0 w oU. O A fs z 61, Q a4-4 0 cli O 0 N N 1 41 +J U O 4-1 �✓ F- z U iI 1 Cl w a W O m d w a IL CITY COUNCIL Agenda # 8.1(a) Meeting Date: June 05, 2012 AGENDA. REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: ADOPT RESOLUTION 2012 -XX —A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2012 AND ENDING JUNE 30, 2013, INCLUDING MAINTENANCE -AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments if any made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $20,371,737 with appropriations of $20,347,070. This results in an increase of $24,667 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use. of General. Fund Reserves in the amount of $721,470. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $16,468,770. If approved the FY12-13 Municipal Budget anticipates an ending General Fund fund balance reserve of $15,771,967 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $6,290,013 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council at a study session on May 15, 2012. In FY 2011-12 the economy stabilized and the city of Diamond Bar began to realize modest increases in most major revenue sources. Conservative forecasts indicate that meaningful improvement may 9 not be realized until the 2013-14 fiscal year. Because of the modest growth in revenues, balancing the FY 2012-13 budget waq_challenginq due to inflationary growth inl expenditures. The FY 2012-13 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $24,667. The economy is expected to grow during FY 2012-13, albeit at a very modest level. Revenues will grow only slightly in FY 2012-13 especially for the City's major revenue sources such as Property Tax, Property Tax in Lieu of Vehicle License Fees and Sales Tax. Using already reduced FY 2011- 12 mid -year budget levels as a baseline, FY 2012-13 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existing resources of the attached FY 2012-13 budget. Items of Note Included in the Budget: Eel A 11 F AVANWIZI7103 ResourGes The draft FY12-13 General Fund Budget estimates resources for the fiscal year in the amount of $20,371,737. Budgeted revenues for 2012/13 are expected to be up about $363,000 (2.1 %) from FY 2011-12 projected revenues. Property Taxes— Property tax revenues are estimated at $3,949,504, slightly higher than projected FY 11-12 levels. As the housing market starts to slowly improve, property tax revenues are expected to show minimal growth during the next fiscal year. Other Taxes and Fees— The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the slow growth in the local economy, consumer based tax receipt estimates have been increased only slightly. Revenues in this category are expected to increase by $142,955 (2.54%) from the 2011-12 projected revenues. State Subventions — It is expected that revenues in this category will increase slightly from FY1 1-12 projected revenues by $61,513 to $4,711,700. From Other Agencies —This category includes $150,000 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. Current Service Charges — Estimated resources in this category are up $54,045 over FY 11-12 o $1,935,964. This category g, building, engineering, recreation and proijq� Apry reflects planning, waste hauler fees. The increase is primarily due to the adoption of the third phase of the new fee schedule and the anticipation of slightly higher permit activity. Use of Money & Property — There is an estimated increase of $14,000 due to a slight increase in rental revenue. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $721,470 in General Fund reserves to fund the following appropriations: Capital Improvement Projects (CIP) $173,989 - During FYI 1-12 the City received $118,450 in waste hauler fees that were designated for the Residential Slurry Seal Project — Area IA. This project will not be completed by June 30, 2012 and must be carried over to FY 12-13. Since this revenue source is General Fund revenue in FY 11-12, it becomes part of the General Fund fund balance at 6/30/12. Therefore, in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. Also being funded by General Fund reserves is a portion of the Dog Park at Pantera Park Meadow in the amount of $55,539. Economic Development - $315,194 — Since 2001, the Council has regularly set aside reserves to fund. economic development activities. This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. Transfer Out — LLADS $112,287 — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 12-13, a total of $112,287 ($13,512 for District 38, $81,752, for District 39, and $17,023 for District 41) is required. to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $4,500 less than the estimated FY 11-12 reserve contribution due to higher advertising costs incurred during the current fiscal year. Purchase of Emergency Generator $120,000 — When the City transferred gov ernment services to the new Civic Center, it became necessary to equip the building with an emergency generator. The emergency generator will allow the City to continue to provide core services to the community in the event of a power failure. Appropriations The draft FY 12-13 General Fund Budget estimates appropriations in the amount of $20,347,070. Every effort has been made to keep appropriations at or near the FYI 1-12 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: III Personnel — There is a 2.0% cost of living adjustment (COLA) incorporated in the budget at this time. The COLA results in $115,000 in additional personnel costs. Also proposed is the reclassification of the Parks & Maintenance Supervisor to the new position ot Facilities Supervisor WffFdffTC-fIects the expansion of the incumbent's duties and responsibilities corresponding with the opening of the new City Hall and Library. Benefit Allotment - The City currently provides a monthly benefit allotment of $995 for full-time non- exempt staff and $1,025 for full-time exempt staff and City Council Members. An increase of $25 to the monthly benefit allotment has been included in the FY 2012-2013 budget at a total cost of approximately $16,500 to account for ever increasing healthcare costs. Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2012-13 law enforcement contract will be 2.23% for a total Public Safety budget of $5,795,683. This is an increase of $331,000 over the anticipated costs for FY 2011-12. The increase to the Law Enforcement budget also includes a payment of 4% or $211,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. During the 2011-12 fiscal year, the City was not required to make a contribution to this fund due to the fact that it was fully funded. Sheriff's staffing levels in Diamond Bar remain unchanged from FY 2011-12. Bond Refinancing — Transfer to the Debt Service Fund — In December 2011, the City refinanced the 2002 Variable Rate Bond into a fixed rate bond at 4.4%. Although the initial interest rate is higher than the variable rate has been over the last few years, it is anticipated that the City will save money over the remaining life of the bond. By taking advantage of historically low interest rates, the City has positioned itself to stabilize the debt service payment at an extremely low interest rate from the next 22 years, the. remaining term of the bond. In addition to eliminating the fluctuation. of interest rates with the variable rate bond, the refinancing has also eliminated the cost of providing a letter of credit, eliminated the cost of remarketing the bonds and eliminated the cost of purchasing an interest rate cap. They FY 2012-13 budget includes a debt service fund to account for the payment of interest and principal on the bonds. The General Fund will make an annual transfer to the debt service fund to reimburse the cost of servicing the fixed rate debt. The transfer in FY 2012-13 is expected to be $833,981. Special Funds Measure R Fund (110) — Los Angeles County voters passed Measure R which is a Y2% sales tax increase to fund transportation related projects.. This fiscal year it is estimated that the City will an allocation of $525,941 which will be used to help fund the Residential Slurry Seal in Area I B, the Neighborhood Traffic Management Program and the Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. Once again this fiscal year the fund includes a replacement of Prop 42 -Traffic Congestion Relief revenue which had been captured previously in Fund 117. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $867,183. In addition, the Gas Tax fund will pay for the Residential Slurry Seal in Area 1 B and, Collectors in Area 1 B. IV Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. During the 2011-12 fiscal year, the extremely popular Diamond Ride program was temporarily moved to the Prop C Transit fund because it had a healthier fund balance reserve. The Diamond Ride continues to be funded by Prop C during FY 2012-13. Other transit related activities continue to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax resulting in a lower revenue estimate due to the economy. In addition to funding the Diamond Ride program, this fund will -also provide resources for the operation of the City's traffic management system. Prop C will also provide funds for a battery backup system for 10 intersections, median modification at Diamond Bar Blvd at Silverhawk and Arterial Slurry Seal/Overlay in Zone 7. Safe,Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund.(114) - The Federal government created this program which allocates funds for various improvements to the nation's streets and roads. This fund has been established to account for the City's arterial rehabilitation activity. Projects slated to be completed using these funds include improvements to Grand Ave., Chino Hills Parkway rehabilitation and the Lemon Ave. Partial Diamond Interchange. Integrated Waste Management Fund (115)— This fund accounts for AB939 fees and other small recycling grant funds. In August 2010, the City's new waste hauler franchise agreement commenced. AB939 fees have increased as a result. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Air Quality Improvement Fund (118) - This fund receives AB2766 funds which are a derived from. a portion of the motor vehicle registration fees received by the State. These funds must be used on items that will reduce vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system, the transit subsidy program; and enhancements to the software used for those programs. .Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) The FY 2012-13 budgets for all three Districts were scaled back as much as possible to keep expenditures basically unchanged from FY 2011-12. Even with this effort there were budget deficits in all three districts. To balance these budgets a transfer of $112,287 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY11-12 Capital Improvement Projects List includes projects amounting to $6,290,013 of which $2,403,050 are project carryovers from FY 2011-12. Included in the new projects for FY 2012-13 are three street improvement projects, three traffic improvement projects, a` transportation infrastructure improvement project, a sidewalk improvement project, a median modification project, a drainage improvement project, an enhancement study for Grand Avenue and three park improvement projects. Debt Service Fund (370) - As mentioned above, the 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund will account for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 12-13 is estimated to be $833,981 Equipment & Computer Replacement Funds (520-530) Funds have been set aside over the years for the replacement of various pieces of equipment. This fiscal year the budget recommends the replacement of only a few. The Equipment Replacement Fund includes a budget unforeseen fleet costs. The Computer Replacement Fund includes new network gear and new servers. Total cost of the equipment recommended for replacement is $200,000, The amount is funded entirely from reserves in those funds. No transfers from the General Fund are recommended for FY 2012-13. PREPARED BY: Dianna L. Honeywell REVIEWED BY: Finance Director Ass' a M Hager Attachments: - 1.. Resolution 2012 -XX Adopting the Fiscal Year 2012-13 Budget. 2. FY 12-13 Personnel Summary: VI City of Diamond Bar 1Lr3Lea-1s& Qbj_ fj�/pc F)('2012-2013 Each year in conjunction with the development of the annual budget, the City Council establishes its goals and objectives for the fiscal year. This year the City Council considered a long.list of objectives and, after careful consideration and discussion, established the following goals for FY 2012-13: Traffic Mitigation ® Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21st_ Century (MAP -21) Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. ® Maintain participation in the Four Corners Policy Group and Four Corners Coalition to advocate for regional transportation, economic development, and legislative solutions. Support and participate in the completion of the Lemon Avenue on and off ramp project. Monitor and evaluate the Neighborhood Traffic Management Plan and Diamond Bar Traffic Management System (TMS) and their impacts on arterial and neighborhood traffic flow congestion relief. ® Monitor state high speed and light rail proposals to ensure they do not adversely impact Diamond Bar. Fiscal Responsibility ® Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop a plan to address the long-term financial sustainability of the City's Lighting and Landscape Assessment Districts. Economic Development r o Develop .incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. ® Identify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community. IX Communications © In addition to. public meetings, encourage resident participation through open and expanded communication methods, including electronic and social media and the collection of scientifically valid opinion data. Other Items ® Preserve Windmill structure located at the Ralph's Shopping Center via ownership of structure and/or property. Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. Develop and implement fiscally responsible environmental/sustainability programs. ® Begin implementation. of. the approved Housing Element by completing necessary DevelopmentCode and General Plan amendments. X CITY OF DIAMOND BAR BUDGE DETAM ANNUAL FY2012=13 Pale City Manager's Transmittal ............. .......................... I City Council Goals ............................................. IX Table of Contents ........................................... XI City Organization Chart ...:....................:....:...... :.. XV Budget Philosophy ......................... ....:.......... _ .. XV1 Budgetary Basis and Procedures ............................................ XVII Personnel Summary ............. ................................. XIX Budget Resolution....... ....................................... Xxi Overview Revenue Descriptions ............................................. 3 Resources - All Funds ............. .............................. 13 Expenditures - All Funds ...... .................................. 19 Statement of Fund Balance ..... ....... ...... ................ 23 General Fund Budget Budget Recap .... ........... ..................... 27 Resources Graph ........... ........ ......... 29 Appropriations Graph ............................................. 30 Revenue Summary ........................................... 33 Expenditure Summary Recap of Estimated Expenditures ........... ..... .... ... .:. 43 a CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY20i 2-13 Expenditure Detail by Department Community Administration Legislative........ .................................... 50 City Council .............................................. 52 City Attorney . . ............................................. 55 City Manager City Clerk .......... .................................. 58 Administration & Support ........................ .......... 64 Finance........................................ 67 Human Resources ............................................. 71 Information Systems .............................................. 75 General'Government ............................................. 80 Civic Center ............................................. 84 Public Information Services ......................................... 88 Economic Development ............ ................................ 92 Public Safety ................... I ....................... 96 Law Enforcement ..................... ....................... 98 Volunteer Patrol ................................. ........ 101 Fire Protection ........ .................................... 104 Animal Control ......................................... 107 Emergency Preparedness ............................................. 110 Community and Development Services. Community Development .......................................... 116 Planning..................... ...... ........... ....... 118 Building and Safety .............................................. 122 Neighborhood Improvement ................................. ....... 125 Community Services ...... ........................................ 130 Parks Administration ....................................... I ....... 135 Diamond Bar Center Operations ............................. ............... 138 Park, Operations ............................... ............. 141 Recreation .............................................. 145 XII Public Works .� � ......-.—— 154 ` ` Public Works ._.......—..........._..........._ _ 154Engineering ` , ' ' ' .............................................. 162 'l` CITY OF DIAMOND BAR ANNUAL. BUDGET.DETAIL FY2012-13 Capital Improvement Project List ............................................. 231 Capital Improvement projects Fund ................................. ........... 233 Debt Service Fund Debt Service Fund ............................................. 239 Internal Services Funds Self Insurance Fund ............ ................................ . 243 Vehicle Equipment Replacement Fund. ............................................. 245 Computer Equipment Replacement Fund ............................................. 247, Appropriations Limitation Resolution............................................. 251 Appropriation Limit W6rksheet ............................................. 254 x1v L T � 14 U �u •z c p `n � � O O ajCC L C Q. V O C. bD � C � O � , V o V rz C.J c U. bci V V LU p C) t > wE O v� jow bA C +>� oma.. x CITY OF DIAMOND BAR BUDGET PI1IEOS®PHY AND OPERATING GUIDELINES J. The City of Diamond Bar's budget is designed to serve five major purposes: ® definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. ® prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. ® utilization as an operations guide for administrative staff in the management and control of fiscal resources. i ® presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. ® illustration as a communications document for citizens who wish to understand the operations and costs of City services 2. Departmental, budgets will be originated within each department. 3. ' Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. XVI CITY OF DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of . the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures: Funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty three Special Revenue Funds that are used to account for specific revenues that are- legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds.' Internal . Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative - Administration & Support Public Safety Development Services Community Services Public Works BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process_ for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates .of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish -list. The information is then compiled by the Finance Department resented to the and p City Manager as the proposed budget, XVII T1re�iiy_Mauagervievzs and discusses, the p�tiosed budgetl�ep Mental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget; which is then presented, to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In May, a study session (or sessions if applicable) is held to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and. the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget. as a result of the study sessions) are then incorporated into the budget document. Once the preliminary budget is finalized; it is then presented to the City, Council. for approval and adoption during one of the City Council meetings in June. After adoption; the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGE`' AMENDMENT PROCEDURES AND POLICY The ' City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible. Ali& City Council authorizes the City Manager to increase or transfer appropriations ,within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: If a fund has an Undesignated Fund Balance during the Fiscal. Year; the City Manager may approve requests for budget increases with Council approval. m Budget adjustments between a `department's line items with a null effect on the overall department budget may be made with the City Manager's approval. ® During, the fiscal year, the City Council. may modify approved programs and activities. or implement new activities that may, require budget amendments. On such occasions when the Council approves a project ,without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. XVIII XIX City Of Diamond Bar Personnel Summary Fiscal Year 2012-2013 FU_L_l TIME Position 2011-12 2012-13,. Approved Actual Proposed Approved Executive Management City Manager 1 1 1 1 Assistant City Manager 1 1 1 1 Community Development Dir 1 1 1 1 Community Services Director 1 1 1 1 Finance Director 1 1 1 1 Information Systems. Director 1 1 1 1 Public Works Director 1 1 1 1 7 7 7 7 Full Time Exempt. Management: City Clerk 1 1 1 1 Public Information Manager 1 1 1 1 2 2 2 2 Full Time Exempt Assistant to the City Manager 1 1 1 1 Associate Engineer 2 2 2 2 Associate Planner Management Analyst 2 ` 2 _ - Network/Systems Admin . 1 1 1 1 Parks.& Maint. Superintendent 1 1 1 1 Recreation Superintendent Parks & Maint. Supervisor 1 1 1 Public Works Maint Supt. 1 1 1 1 Recreation Supervisor Senior Accountant 1 1 1 1 Senior Civil Engineer 1 1 1 1 Senior Management Analyst' 2. 2 2 2 Senior Planner 1 1 1 15' 15 ' 14 - 14 Full Time Non -Exempt Accounting Technician 2 2 2 2 Administrative Assistant 2 1 2 2 Admistrative Coordinator 3 3 Administrative Records Coordinator - Assistant Engineer �: 1 Assistant Planner 1 1 1 1 Community Services Coordinator 4. 4 4 4 Desktop Support Technician 1 _ 1 1 1 Human Resources Technician - 1 1 Neighborhood Improvement Officer 2 2 2 2 Senior Office Specialist 2. 2 1 9 . Parks Maintenance Inspector 1 1 1 1 Permit Technician - - 1 1 1 1 Planning Manager Planning Technician XIX a City Of Diamond. Bay Personnel Summary Fiscal Year 2012-2013 . -----------FULL-T-1-ME Position 2011-12 2012-13 Approved Actual Proposed Approved Full Time Non -Exempt - Continued Public Information Coordinator 1 1 1 1 Public InformationSpecialist 1 1 1 1 Recreation Specialist. 2 2 2 2 Senior Administrative Assistant 2 2 - - Sr Street Maintenance Worker 1 1 1 1 26 25' 26 26 Total Full Time 50 49 49 49 BENEFITED PART TIME 2011-12 2012-13 Approved Actual Proposed Approved Human Resources Manager 1 1 1 1 Asst. Preschool Teacher - 20 hr/wk 1 1 1 1 Preschool Teacher - 30 hr/wk 2 2 1 1 - Preschool Teacher - 26 hr/wk Sr Office Specialist 5 4 4 4 NON -BENEFITED PART TIME 2011-12; 2012.13 Approved Actual Proposed Approved Recreation Specialist, 9 8 9 9 Com Services Leader 7 13 7 7 Com Services Leader Il 12 10 12 12 Com Services Worker, 8 8 8 8 Intern 1 1 Facility Attendant I` : 6 1 6 6 Facility Attendant II 10 14 10 10 Maintenance Wkr I 2 2 2 2 Maintenance.Wkrll 3 2. 3 3 .:. 58 59 57 57 a RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2012 AND ENDING .JUNE 30, 2013 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i)' The City Manager has heretofore prepared and presented_ to this City Council a draft budget for the City's fiscal year 2012-2013, including staffing and 'position allocations; maintenance` and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget sometimes hereinafter). (ii), The Planning Commission of the City of Diamond Bar. has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the. City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required' by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond. Bar 2012-2013 Budget' and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2012-13 Budget and concluded said meetings prior to the adoption of this Resolution.. (iv)' . All legal prerequisites to the adoption of this Resolution have occurred: B. RESOLUTION.: NOW THEREFORE, the City. Council of the City of Diamond Bar does hereby find, determine and resolve as follows.: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. XXI 2. The City Council hereby finds and determines that the .capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the . California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of. Regulations. 3._ The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2012 and ending June 30, 2013 and consisting of the estimated and anticipated expenditures. and revenues for that fiscal year. 4.. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by.the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further, provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as, well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred. which exceeds the unexpendedbalance of the fund and department appropriations herein above'authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City, XXII Council, or by individual appropriations within any aforesaid fund or department, therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution: T Within the various funds and departments contained in the Budget, the City Manager is authorized to. employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or- by. supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City' Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution: PASSED, ADOPTED AND APPROVED this day of 12012. Ling -Ling Chang, ,Mayor XXIII DESCRI PTION REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes: OTHER TAXES Sales and Use Tax As a result of the Bradley -Burns Local Sales and Use Tax law, l % of the Sales & Use Tax is to be distributed to the City. As a part of the States Triple Flip provisions, this 1 % has been reduced to 3/4% . The difference is paid to the City with an additional allocation of property tax which is referred to as Sales Tax. Compensation Fund in the budget. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room, rental revenues. Franchise Fees Companies are granted special privileges for the continued. use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, Street Sweeping and Waste Hauler: 3 FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the, city limits. . Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded/stored by the Sheriff s Department. Miscellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. CURRENT SERVICE CHARGES Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. INTERGOVERNMENTAL REVENUE Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property.. The tax rate used to be 2% o, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the. State. To fill the gap created by the rate cut the State instituted a property tax swap. These funds are included in the budget as VLF Property Tax in Lieu revenue. 4 AW766 — Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population: Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LTT) These funds are Federal funds allocated to the City for improvement of streets and roadways. This six year legislation has annual allocations funded primarily by the Highway Account. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters it 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A.. County Metropolitan Transportation Authority ' (MTA), and are distributed to Los Angeles County cities on aproportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R _ Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this taxis 5 designated for the Local Return program to be used by cities. These funds are to be used for lo&al-tr-ampoi°i-ati$rt-project S. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. Prop 1B Revenues Prop 113 provides bond funds to cities to fund the maintenance and improvement of local transportation facilities. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund.' SB821- Bike. and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated.by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. FEDERAL GRANTS _Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000: The funds are based upon a federal formula and are to. be used only within low and. moderate -income census tracts and/or to benefit low and moderate -income persons. Local Law Enforcement Block Grant (LLEBG) The purpose of the LLEBG Program is to provide funds to local governments to underwrite projects to reducing crime and improving public safety. The LLEBG Program is a formula program based on a jurisdiction's number of Uniform Crime Reports (UCR) Part I violent 12, CITY OF DIAMOND DAR ESTIMATED RESOURCES 2012-2013 ;;. FY 2Q10 ;11.f FY 2011 12 „ r FY 2011 12 . FY 2012-13 13 GENERAL FUND Property Taxes $3,874,381 $3,881,940 $3,880,966 $3,949,504 Other Taxes 5,458,986 5,488,000 5,624,445 5,767,400 State Subventions 4,799,563 4,650,187 4,650,187 4,711,700 From Other Agencies 296,505 4,586,039 4,857,039 150,000 Fines & Forfeitures 567,575 504,000 491,000 486,000 Current Svc Charges 1,675,295 1,966,356 1,881,919 1,935,964 Use of Money & Prop 1,209,978 1,055,905 1,083,100 1,097,040 Cost Reimbursements 70,000 Transfer -in Other Funds .1,224,486 1,480,275 1,513,455 1,552,659 Fd Bal Reserves 10,176,716 4,111,094, 4,853,051 721,470 29,283,485 27,793,796 28,835,162 20,371,737 COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 11,100 15,000 15,000 15,000 Fund Balance Reserve - - 11,100 15,000 15,000 15,000 MEASURE R FUND Measure R Revenue 506,540 522,490 522,490 525,941 Interest Revenue 2,270 1,500 1,500 Fund Balance Reserve' 320,711 564,282, 564,799 351,894 829,521 1,086,772 1,088,789 879,335 GAS TAX FUND Gas Tax - 2105 313,052 -321,721 298,111 294,933 Gas Tax - 2106. 188,097 193,955 204,249. 202,064 Gas Tax - 2107 418,100 428,143 422,933 423,269. Gas Tax -2107.5 7,500 7,500 7,500 7,500 HUTA - Prop 42 Replcmnt 577;719 676,099 643,459 662,339 Interest Revenue 165 - 1,800 1,800 Fund. Balance Reserve (101,101) 571,929 558,573 613,377 1,403,532 2,199,347 2,136,625 2,205,282 PROP A TRANSIT TAX FUND Transportation Tax 816,989 839,867 839,867 846,398 Transit Subsidy Prgrm Rev 1,060,539 1,200,000 1,080,000 1,200,000 Interest Revenue .1,077 - 1,000 1,000 Fund Balance Reserve (97,996) 263,801 248,034 162,333 1,780,609 2,303,668 2,168,901 2,208,731 PROP C TRANSIT TAX FUND Transportation Tax 678,518 696,647 696,647 701,235 Interest Revenue 10,943 10,000 10,000. 8,000 Fund Balance Reserve 1,994,843 1,742,405 1,967,525 1,613,924 2,684,304. 2,449,052 2,674,172 2,323,159 Safe, Accountable,Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund Federal - STPL Revenue 522,000 - 522,000 SAFETEA-LU Revenue - 1,120,000 1,120,000. SAFETEA-LU Demo Revenue` - - - 600,000 Interest Revenue Fund Balance Reserve - _ 1,642,000 - 2,242,000 13 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2012-2013 INTEGRATED WASTE MGT FUND AB939 Admin Fees 500,419 531,000 510,000 500,000 Used Motor Oil Block Grant 21,837 8,000 8,000 5,000 , Beverage Ctnr Recycling Grt 15,000 15,000 15,000 Interest Revenue 3,308 3,000 3,000 3,000 HHW Reimbursement - - - Fund Balance Reserve 577,460 822,739 790,889 925,761 1,103,636 1,379,739 1,326,889 1,448,761 TRAFFIC MITIGATION FUND Intergvt Rev - Other Cities - 31,570 181,570 Investment Earnings 5,261 _ 3,000 - Transfer In 82,000 Fund Balance Reserve 996,960 1,114,937 985,465 614,694 1,002,221 1,146,507 1,252,035 6141694 AIR QUALITY IMP FUND Pollution Reduc Fees 52,359 70,000 70,000 71,400 Interest Revenue 754 500 600 600 Fund Balance Reserve 148,208 153,356 146,568 82,818 201,321 223,856 217,168, 154,818 SB 821- BICYCLE & PED PATHS FUND ' Fund Balance Reserve _ - - SB 821•-Revenue 50,000 _ 50,000 Interest Revenue - - - _ 50,000 50,000 PROP 11 B - TRANSPORTATION FUND Prop 1 B, Revenues 277,438 210,000 - Investment Earnings - 1,300 1,000 - Fund Balance Reserve 217,941 202,871 217,941 495,379 414,171 218,941 _ QUIMBY FEES FUND Quimby Fees _ - Interest Revenue 1,883 500 1,500 - Transfers In - General Fund: 4,586 Fund Balance Reserve 365,528 406,973 350,634 - 367,411 407,473 356,720 _ PROP A - SAFE NEIGHBORHOOD PARKS FUND Fund Balance Reserve 18,827 -: - (67,131) Prop A - Safe Nghbrhd Pks 91,739 291,484 358,615 207,465 - . Interest Revenue .70 - - 110,636 291,484 291,484 207,465 PARK & FACILITY DEVELOPMENT FUND Fund Balance Reserve:, 576,227 586,627 ; 570,469. 177,687 . Interest Revenue 3,054 3,000 2,500 579,281 589,627 572,969 177,687 15 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2012-2013 _ -hfAA " . CV oposed., CDBG FUND Fund Balance Reserve - - - - CDBG Revenue -Carry Over 325,071 325,071 325,071 166,411 . CDBG Revenue 350,531 526,136 526,136 373,555 675,602 851,207 851,207 539,966 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public Safety Grant -State, 100,000 100,000 100,000 100,000 Interest Revenue 1,000 500, 500 500 Fund Balance Reserve 137,916. 121,160 142,615 37,930 : 238,916 221,660 243,115 138,430 NARCOTICS ASSET FORFEITURE FUND Interest Revenue 1,861 - 1,000 500 Fund Balance Reserve 365,116 259,516 263,939 149,602 366,977 259,516 264,939 150,102 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND :Interest Revenue 273 200 200 200 Fund Balance Reserve 56,644 47,609 46,987 28,687 56,917 47,809 47,187 28,887 JUSTICE ASSISTANCE GRANT FUND -'ARRA Public Safety Grant Interest. Revenue 247 77 77. - Fund Balance Reserve 46,902 34,668 34,668 = 47,149 34,745 34,745 _ EDWARD BYRNE JUSTICE ASSISTANCE GRANT FUND Public Safety Grant 11,376 - Interest Revenue 33 Fund Balance Reserve - 11,409 11,409 - 11,409 11,409 11,409 _ LANDSCAPE DIST.# 38 Prop Tx -SP Assessment 267,683 267,705 267,705 267,705 Interest Revenue 18 _ Transfer in - General Fd 14,807 7,642 15,140 13,512 Fund Balance Reserve: (435) - 15,152 282,073 275,347 297,997 281,217 LANDSCAPE DIST #39 Prop Tx -Sp Assessment 163,729 162,630 162,630 162,630 Interest Revenue 1 _ Transfer -In - General Fd 57,042 68,652 82,006 81,752 Fund. Balance Reserve (17,381) - (7,554) _ 203,391 231,282 237,082 244,382 , LANDSCAPE DIST#41 _ Prop Tx -Sp Assessment 125,150 122,157 122,157 122,157 Interest Revenue 41 Transfer -In Gen Fd - 37,888 : 19,722 17,023 Transfer -in - Prop A SP 20,000 20,000 20,000 _ 20,000 Fund Balance Reserve 1,851 _ 20,666 , - 147,042. 180,045 182,545 159,180- 15 CITY OF QlAMO D BAR ESTIMATED RESOURCES 2012-2013 I FY 2010 11 FY 20,11 12 Actual rt: Adj�u"sted FY 2011 12' r FY 2012 135 " Prejected . EECEG Fund Fund Balance Reserve (393) (16,580) - EECBG Revenue 47,274 330,979 86,580 260,979 46,881 330,979 70,000 260,979 . , CAPITAL IMP PROJECT FUND Intergovt Revenue 347,813 - - Grant Revenues 127,186 442,213 442,213 25,000 Developer Fees _ - 118,450 Trans -In Other Funds 1,597,856 8,231,892 3,898,729 - 6,265,013 Fund Balance Reserve (1,650,059) - (37,060) (37,060) 422,796 8,792,555 4,303,882 6,252,953 DEBT SERVICE FUND Investment Income i 23 15 Rental Income 341,317 Bond Proceeds - 11790,000 11,790,000 Bond Premium 252,381 252,381 _ Transfer In - General Fund - 411,659 411,659 833,981 Fund Balance Reserve 319,815 460,233 460,233 - :. 661;156 12,914,273 12,914,288 833,981 SELF INSURANCE FUND : Trans -In General Fund 446,528 409,112 515,136 448,379 Interest Revenue 4,569 9,000 4,500 4,500 Fund Balance Reserve 1,095,152 ` 1,095,371 993,847 1,000,000 1,546,249 1,513,483 1,513,483 1,452,879 EQUIPMENT REPLACEMENT FUND Transfer -In Other Funds -: Interest Revenue 1,218 1,200 1,000 1,000 Restricted Fund Bal 10,881 3,000 5,000 5,000 Unrestricted Fund Bal: 245,568 211,416, 237,328 233,328 257,667 215,616 243,328 239,328 COMPUTER EQUIP REPLACEMENT FUND Transfer -In General Fund.. 159,500 - - Interest Revenue 1,828 2,000 1,500 Restricted Fund Bal - - 5,000 7,500 Unrestricted Fund Bal 352,616 440,389 485,264 241,764- 513,944 442,389 491,764 249,264 TOTAL RESOURCES 45;330,605 68,314,807: 62,861,826 43,730,217 Less Interfund Transfers (3,531,319) (10,682,120) (6,495,433) (9,247,319) NET CITY RESOURCES $41,799,286 $57,632,687 $56,366,393 $34,482,898 I GENERAL FUND Legislative 1,363,074 1,574,670 1,593,014 1,466,183 Admin & Support .13,678,781 11,812,427 11,979,914 3,364,903 Public Safety 5,561,456, 5,661,401 5,674,626 6,011,964 Community Development 1,229,844 1 1,417,955 • 1,499,903 1,328,367 Community Services 3,644,785 3,871,322 4,079,755 3,988,154 Public Works 2,315,567 2,552,440, 2,557,196 2,484,804 Transfer -Out Other Funds 906,156 949,953 1,397,350 1,702,694 28,699,663 27,840,168 28,781,758 20,347,070 SPECIAL FUNDS Community Organization Support Fd 11,100 15,000 - • - 15,000 15,000 11,100 15,000 15,000 15,000 SPECIAL REVENUE FUNDS Measure R Fund 264,722 . 1,044,544 736,895 877,665 Gas Tax Fund 844,959 2,199,347 1,624,349 2,205,282 Prop A Transit Tax Fund 1,532,575 1,940,110 2,006,568 1,983,083 Prop C Transit Tax Fund 716,779 1,831,046: 1,060,248 1,742,608 SAFETEA-LU Fund - 1,642,000 2,242,000 Integrated Waste Management Fund 1312,747 448,953 401,128 498,310 Traffic Mitigation Fund 16,756. 954,802 ` 637,341 532,694 Air Quality Imp Fund 54,753 191,350" 134,350 69,350 SB 821 Fund 50,000 , _ _ 50,000 ' Prop 1137ransportation Fund 277,438 202,871 218,941 - Quimby Fees Fund 16,777 407,473. 356,720 Prop A - Safe Neighborhood Parks Fd 177767 291,484 291,484 142,135 Park & Facility Development Fund 8,812 526,643 395,282 176,911 CDBG Fund 350,531 737,207 851,207. 539,966 ` Citizens Option for Public Safety Fund 96,301 208,685 205,185 115,164 Narcotics Asset Forfeiture Fund 103,038 120,337 115,337 119,418 CA Law Enforcement Equip Prgm Fd 9,930 10,000 18,500 10,000 Justice Assistance Grant Fd - ARRA 12,481 34,745 34,745 EB Justice Grant Fund - 11,409 11,409 Landscape District # 38 265,934 275,347 297,997 281,217 Landscape District# 39 210,945 231,282. 237,082 244,382 Landscape District# 41 126,376 '180,045 _ 182,545 159,180 CDBG - R Fund .1,060 - EECBG Fund 46,881 330,979 70,000 260,979 TOTAL SPECIAL REVENUE FUNDS 5,447,562 13,870,659 9,887,313 12,250,343 CAPITAL PROJECTS Capital Improvement Projects Fund 459,856 8,164,101 4,340,942 6,290,013 TOTAL CAPITAL:PROJECTS FUND 459,856 8,164,101 4,340,942 6,290,013 DEBT SERVICE Debt Service Fund 327,462 12,616,659 12,914,288 833,981 TOTAL DEBT SERVICE FUND 327,462 12,616,659 12,914,288 833,981 CITY ®F. DIAMOND BAR SCHEDULE OF EXPENDITURES BY PUGS® FY 2012 13 Fu-- FY 2010 11 ' EY 2011 12 FY 2011 12' `.,';,4ctuafProposed INTERNAL SERVICE FUNDS Self Insurance Fund 552,402 513,483 513,483 452,879 'Equipment Replacement Fund 15,339 45,000 5,000 45,000 Computer Replacement Fund 23,680 242,500 242,500 197,500 TOTAL INTERNAL SERVICE FUND 591,421 800,983 760,983 695,379 TOTAL CITY EXPENDITURES $35,537,064 $63,307,570 $56,700,284 $40,431,787 Less interfundTransfers (3,531,319) : (10,682,120) (6,495,433) (9,247,319) NET CITY EXPENDITURES $32,005,745 $52,625,450 $50,204;851 $31,184,468 20 ; .h- ...O Mr (D CC) O(000Dd'i`- O CO c0 d' O N M(D I- ttO to OCD MtiI-(Dc0M - CD ONCO O r CA CD 0 to ' d^ O It . i i (Y r N (D 00 1 1 t t p . I (D C'7 � 0) 41 p r r .tD C O. N to Ld c0 M O 00 I` C -'qt r CD rn r rvcp Inmm (D d NMr co O(ntO CA a) r a O. r. 0) Im LL LO N O O O r tet O - to r to d' 00 - _. 0') 0]CD OO O O O O d' O M r O (D r r . 0 (0 (D- N O O O O to O. r- d) to . 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(D o U > U (9 0.r NV) ,tto(O000)0NMd't0(DI`COMOCO0) (DC)OOOO . = O r r r r r r c---- r NN N N N N N N N co M M d' U) to lam- r N co .. .. 0 O O rr r r. r r, r,<- r r r c- r r r r r r r^ r r r N M,LO. to t0 - -. 23 CITY OF DIAMOND BAR F311i]G T r_FNF pJ%1 FtIKUN FY 2012-13 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Property Taxes $3,874,381 $3,881,940 $3,880,966 $3,949,504 Other Taxes 5,458,986 5,488,000 5,624,445 5,767,400 State Subventions 4,799,563 4,650,187 4,650,187 4,711,700 From Other Agencies 296,505 4,586,039 4,857,039 150,000 Fines and Forfeitures 567,575 504,000 491,000 486,000 Current Services Charges, 1,675,295 1,966,356 1,881,919 1,935,964 Use of Money &.Property 1,209,978 1,055,905 1,083,100 1,097,040 Cost Reimbursements - 70,000 - - - Transfers -In Other Funds 1,224,486 1,480,275 1,513,455 1,552,659 - Fd Balance Reserves 10,176,716 4,111,094 4,853,051 721,470 Total.EstimatedResourges $29,283,485 $27,793,796 $28,835,162, $20,371,737 APPROPRIATIONS City Council $145,597 $161,962 $157,491 $162,629 City Attorney 237,019 335;000 230,000 285,000 City Manager/City Clerk 980,458 1,077,708 1,205,523 1,018,554 Finance 428,833 331,423 410,935 432,182 . • Human Resources 179,220 202,755 216,781 258,248 Information Systems 790,283. 740,708 786,611 746,758' General Government 1,246,450 618,001 648,020 466,640 ' Civic Center 10,324,763 9,204,140 9,149;752 590,315 Public information 520,986 516,514 559,748 555,565 Economic Development 187,776 .198,886 208,067 315,194 Law. Enforcement 5,360,252 5,440,466 5,465,114 5,795;683 Volunteer Patrol 3,517. 7,750 5,250 6,000 Fire 7,359 7,500 7,500 7,500 Animal Control 127,108: 141,645 141,645 143,141 Emergency Preparedness 63,220 64,040 55,117 : 59,640 CommunityDev:lPianning.; 511,576 709,740 758,052 594,867 . Building &Safety 409,552 388,701 398,574 431,098 Neighborhood Improvement 308,727 319,514 343,277 302,403 Community Services Admin 298,869 - 345,310 384,626 382,053 Diamond Bar Center - Oper. 809,953 855,991 873,612: 892,382 Park Operations 935,005 903,545 953,354 951,032 Recreation 1,600,958 1,766,476 1,868,163 1;762,688 Public Works - Admin 573,804 638,777 647,900 620,881 . Engineering 268,498 318,177 320,955 288,868. Road Maintenance 1,114,214 1,222,096 1,214,951 1,197,295 Landscape Maintenance 359,050 373,390 373,390 : - 377,760 Transfer -Out Other Funds 906,156 949,953: 1,397,350 1,702,694 Total Appropriations 28,699,204 27,840,168 28,781,758, 20,347,070 Excess Resources over Appropriations, $584,281 ($46,372) , $53,404 $24,667 Fund Balance Reserves @ Beg of Year 30,860,848. 21,268,417 21,268,417 16,468,770 Less Appropriations Carry Over Less Uses of Fd Bal:Reserves (10,176,712) (4;111,094)< (4,853,051) (721,470) Estimated Fd Bal Reserves @ 06130 21,268,417 17,110,951 16,468,770 15,771,967 Uses of Fund Balance Reserves: . City Hail Purchase 9,887,685 City Hall ExpansionlMove 3,734,412 3,734,412 Prof Services-EIR and Zoning Changes 150,000 150,000 Economic Development 112,500 112,500 315,194 Payoff of CaiPERS side fund 588,271 Emergency Generator - 120,000 Transfer out - CIP 217,178, 151,000 173,989 Transfer out- LLADS 71,849 114,182 116,868 112,287 10,176,712 4,111,094 4,853,051 721,470 27 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2012-2013 FY 2010-11 FY 2011-12 FY 2014-12 FY 2012-13 . Actual Adjusted Projected Proposed Property Taxes 30010 Current Secured 3,583,609 3,610,600 3,617,331 3,680,634 _ 30020 Current Unsecured 163,534 164,000 164,000 166,870 30050 Supplemental Roll - 90;252 72,340 78,840 80,000 30100 Prior Year Property Tax (3,265) (8,000) (12,000) (10,000) 30200 Misc. Property Taxes 756 2,000 1,923 2,000 30250 Interest Penalties & Delinquencies 39,495 41,000 30,872 30,000 Total Property Taxes 3,874,381 3,881,940 3,880,966 3,949,504 Other Taxes 31010 Sales Tax 2,497,512 2,576,083 .2,576,083 2,633;749 31011 Sales Tax Compensation Fund' 886,808 813,917 813,917 ' 869,306 31200 Transient Occupancy Tax 642,509 - 600,000 - 680,000 - 693,600 31210 Franchise Tax 1,259,471 1,306,000 1,362,445 1,376,825 31250 Property Transfer Tax 172,.686 192,000 192,000 193,920 . Total Other Taxes 5,458,986 5,488,000 5,624,445 5,767,400 Subventions - State: 31340 Homeowners Exemption ; 33,338 35,000 • 35,000 35,000 31700 Motor Vehicle in Lieu (VLF) 278,241 30,187 30,187 - 3170.1 VLF - Property Tax in Lieu 4,487,984 4,585,000 4,585,000 4,676,700 " Total Subventions -State 4,799,563 4,650,187 4,650,187 .4,711,700 From Other Agencies _ 31334 County of LA Contrib-Library 280,178 4,583,839 4,733,839 - 81620 FEMA Revenue 16,327 31856 Ofc of Tr Safety Grants - 2,200 2,200 31900 Intergovt Revenue - Other Cities - - 121,000 .150,000 31955 MWD Wtr Conservation Grant . Total From Other Agencies 296,505 4,586,039 4,857,039 150,000 ` Fines & Forfeitures 32150 Vehicle Code Fines 387,070 324,000 324,000. 324,000 32200 'General Fines 26;170 24,000 22,000 22,000 32210 Municipal Code Fines 1,000 6,000 6,000 1,000 32230 Parking Fines 132,635 130,000 118,000 118,000 32250 Vehicle Impound Fees 20,700 20,000 21,000 21,000 32270 False Alarm Fees _ Total Fines & Forfeitures 567,575 504,000 491,000 486,000 Current Service Charges: Building Fees: 34110 .Building Permits 162,618 182,550 182,550 219,000 34120 Plumbing Permits 24,764 23,305 23,305 25,600 34130 Electrical Permits 24,487 24,772 24,772 27,250 34140 Mechanical Permits 16,10.9. 17,284 17,284 19,000 34200 Permit Issuance Fee 40,116 41,878 41,878 50,250 34250 Inspection Fees 5,719 7,633 .7,633 9,160 34300 Plan Check Fees 155,021 152,046 152,046 182,450 34310 Plan Retention Fee 6,779 - 9,167 9,167 11,000 34350 SMTP Fees 1,838 2,465 , 2,465 2,950 34355 Building Standards Adm Fee 414 849 849 1,000 Sub -Total 437,865 461,949 461,949 547,660 ' Planning Fees: 34430 Current Planning Fees 66,622 62,500 62,500 82,500 34560 Business License Fees 17,440 18,600 18,600 18,000 . " 34561 Business License Late Fees 3,320 3,000 3,000 3,000 Sub -Total. 87,382 _ 84,100 84,100 103,500 Engineering Fees: 34610 Engr- Plan Check Fees 17,549 •" 35,000 35,000 15,000 34620 Engr - Address Change Fee 4,118 5,000 2,000 5,000 34630 Engr- Encroachment Fees 12"9 85,000 85;000 70,000. , CITY OF' DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed 34640 Engr- Inspections Fees 11,817 35,000 35,000 25,000 34650 Soils/Traffic/Misc Engring Fees 33,322 40,000 40,000 30,000 34660 Traffic Mitigation - Engineering (2,985) 82,000 82,000 - - 34662 Waste Hauler Fees 200,000 206,000 206,000. 207,057 34665 Industrial Waste Fees 17,096 30,000 30,000 30,000 Sub -Total 293,666 518,000 515,000 382,057 Recreation Fees: 34720 Community Activities 72,864 95,370 76,225 89,685 34730 Senior Activities 57,217 61,440 64,550 66,490 34740' Athletics' 96,245 103,101 95,755 103,560 -. 34760 Fee Programs 236,006 251,896 222,600 256,012 34780 ContractVasses 298,350 295,000 257,740 280,000 34800 Special Event Fees 95,700 95,500 .104,000 107,000 . Sub -Total 856,382 902,307 820,870 902,747 Total Current Service Charges 1,935,964 1,675,295 1,966,356 1,881,919 Use of Money and Property: 36100 Investment Earnings 123,374 - 182;000 182,000 182,000 36600 Returned Check Charges (918) 1,000 500 500 36610 Rents & Concessions 301,588 205,000. 205,000 227,040 36615 DB Center Rental 610,673 580,000 620,000 610,000 36618 Facility Security 20,137 . 22,700 22,700 25,000 36620 Heritage Pk Bldg Rental 23,010 25,000 19,000 20,000 36625 Parks &Fields Rental17,618 20,000 15,000 20,000 36630 Sale of Fixed Assets 1,052 1,000 1,000 1,000 36636 Utility Easement - 1,000 - 36640 Sale of Promotional Items - - 36650 Sale of Printed Material 51175 4,000 5,200 - 5,000 36660 Donations 4,535 6,205 2;000 2,000 36800. Property Damage - Pub Wks 11,542 5,000 3,000 3,000 36810 Property Damage -Parks 217 2,000 200 500 36900 Miscellaneous Revenue 91,975 1,000 7,500 1,000 Total Use of Money and Propert y 1,209,978 1,055,905 1,083,100. 1,097,040 Cost Reimbursements 36950 Cost Reimbursements 70,000 - Total Cost Reimbursements - 70,000 - - Transfers In -Other Funds: 39110 Transfer in - Measure R.. 39111 Transfer In - Gas Tax Fund 844,959 951,319 1,052,420 867,183 39112 Transfer In - Prop A Fund _ 39113 Transfer In - Prop C Fund _ - 39115 Transfer In - Int: Waste Mgt. Fd 90,000 62,450 62,450 62,001 39116 Transfer In - Traffic Mitigation Fund - - - 271,758 39123 Transfer In = Safe Parks Fd 86,827 121,484 121,484 122,135 39124. Transfer In- Park and Fac Dev Fd 10,000 9,925 - 39125 Transfer In - CDBG Fd 114,000 - - 39126 Transfer In - COPS Fund. 87,181 -105,685 105,685 110,164 39127 Transfer In - NarcAsset Forfeiture 103,038 115,337 "' 115,337 119,418 39129 Transfer In - JAG ARRA 12,481 - 34,745 39130 Transfer In - Edward Byrne JAG . - 11,409 - Total Transfers In -Other Funds 1,224,486 1,480,275 1,513,455 1,552,659 Fund Balance Reserves Use of Fund Balance Reserves 10,176;716 4,111,094, 4,853,051 721,470 GENERAL FUND TOTAL 29,283;485 27,793,796 28,835,162 20,371,737 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 TOTAL BUDGET $20,371,737 PROPERTY TAXES 3,949,504 Current Secured (30010) Amount Budgeted: 3,680,634 ' 1.75% base year inflation factor Current Unsecured (30020) Amount Budgeted: 166,870 1.75% base year inflation factor Supplemental Roll (30050) Amount Budgeted: 80,000 Historical - Based on home sales & home improvements Prior Year Property Tax (30100) Amount Budgeted: (10,000) Historical - Based on re -assessments and overcharges Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical Interest Penalties & Delinquencies (30250) Amount Budgeted: .30,000 Historical OTHER TAXES 5,767,400 . Sales Tax (31010) Amount Budgeted: 2,633,749 Based on HdL FY 2012 projection Sales Tax Compensation Fund -(31011) Amount Budgeted: 869,306 25% of Sales Tax Budget - to be received' periodically from the State assuming State - backfills the revenue as promised. Transient Occupancy Tax (31200) Amount Budgeted: 693;600 Based on 2011/12 estimated + 2% Franchise Tax (31210) Amount Budgeted: 1,376,825 - Southern CA Edison 416,000 The Gas Company 128,375 , Time Warner 369,725 Verizon 120,000 Clear Channel 26,725 Solid Waste -based on 5% ofgross receipts 316,000 Property Transfer Tax (31250) Amount Budgeted: 193,920 Based on property sales :. SUBVENTIONS - STATE 4,711,700 ' Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical _ Motor Vehicle in Lieu (31700) Amount Budgeted: 0 Assume that the City Will no longer receive this revenue VLF Property Tx in Lieu (31701) Amount Budgeted: 4,676,700 Based on current yr - an 35 CITY OF DIAMOND iC, u, I BUDGET FYI 2-13 Page 2 FROM OTHER AGENCIES 150,000 Intergov't Revenue —Other Cities (31900) Amount Budgeted: 150,000 Sale of Prop A Funds FINES & FORFEITURES 486,000 Traffic Fines (32150) Amount Budgeted: 324,000 Based on current yr - annualized General Fines (32200) Amount Budgeted: 22,000 Based on current year Municipal Code Fines (32210) Amount Budgeted: 1,000 Parking Fines (32230) Amount Budgeted: 118,000: Based on current yr - annualized Vehicle Impound Fees (32250) Amount Budgeted: 21,000 Based on current yr -annualized False Alarm Fees (32270) Amount Budgeted: 0 CURRENT SERVICE CHARGES: 1;935,964. BUILDING FEES: Building Permits (34110) Amount Budgeted: 219,000 Plumbing Permits (34120) Amount Budgeted: 25,600 Electrical Permits (34130), Amount Budgeted: 27,250 Mechanical Permits (34140) Amount Budgeted: 19,000 Permit Issuance Fee (34200) Amount Budgeted: 50,250 , Inspection Fees (34250) Amount Budgeted: 9,160 Plan Check Fees (34300) Amount Budgeted: 182,450 Plan Retention Fee (34310) .. Amount Budgeted: 115000 SMIP,Fees (34350) Amount Budgeted: 2,950' Primarily remitted to State Building Standards Adm Fee (34355) Amount Budgeted: 1,000 Primarily remitted to State 36 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 82,500 Business License Fees (34560) Amount Budgeted: 18,000 Business License Late Fees (34561) Amount Budgeted: 3,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 15,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 Engr- Encroachment Fees (34630) Amount Budgeted: 70,000 Engr - Inspections Fees (34640) Amount Budgeted: 25,000 Engr - Soils[Traffic/Misc Engr Fees (34650) Amount Budgeted: 30,000 (includes Verizon FIOS Project) Traffic Mitigation - Engineering (34660) Amount Budgeted: 0 Waste Hauler Fees (34662) Amount Budgeted: 207,057 Street Sweeping Fees 87,999 Solid Waste Vehicle Impact Fees 119,058 Industrial Waste. Fees (34665) Amount Budgeted: 30,000 _ RECREATION FEES Community Activities (34720) . Amount Budgeted: 89,685 City Birthday Party 20,100 Haunted House/Fall Festival 3,250 Concert Share 17,150 Adult Excursions 28,080 DB4Youth 7,430 Winter Snowfest 7,600 Candy Cane Craft Fair. 4,075 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 66,490 Senior Excursions , 41,590 Senior Activities 24,900 37 OF DIAMOND : ;; R f GENERAL . REVENUE. BUDGET DISCUSSION Page 4 Athletics (34740) Amount Budgeted: 103,560 Youth Baseball ' 17,964 One Pitch Softball Tournament 450 Youth Indoor Soccer,- Mt Calvary 11,976 Youth Basketball 33,250 Adult Volleyball 3,200 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 256,012 Day Camp 142,500 Tiny Tots 113,512 Contract Classes (34780) Amount Budgeted: 280,000 c Contract Classes - i 280,000 Special Event Fees Amount Budgeted: 107,000 Calvary Chapel = Sheriff 107,000 ' USE OF MONEY AND PROPERTY 1,097,040 Interest Earnings (36100) Amount Budgeted: 182,000 Assume slight uptick in rates in 12/13 and more funds invested 182,000 Returned Check Charges (36600) Amount Budgeted:. 500 500 Rents & Concessions (36610) Amount Budgeted:. 227,040 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 43,994 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 52,473 Cell Site Contracts (3) -- DBC 108,288 Cell Site Contract (6 mos.) :- Peterson.-- Terminates 12/31/12 6,285, .Diamond Bar Center Rental (36615) Amount Budgeted: 610,000 Diamond Bar Center Rental 610,000 Facility Security (36618). Amount Budgeted:. 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted:. . 20,000 Heritage Park Community Center Rental 20,000 3 -Parks &Fields Rental ( 6625) Amount Budgeted: 20,000 , Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Utility Easement (36636) . Amount Budgeted: - CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 2-13 Sale of Promotional Items (36640) Amount Budgeted: Page s Sale of Printed -Material (36650) Amount Budgeted: 5,000 5,000 Donations (36660) Amount Budgeted: 2,000 2,000 Property Damage - Pub Wks (36800) Amount Budgeted: 3,000 3,000 Property Damage - Parks (36810) Amount Budgeted: 500 500 Miscellaneous Revenue (36900), Amount Budgeted: 1,000 •1,000 -TRANSFERS IN - OTHER FUNDS 1,552,659 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 867,183 Utilities (001-5510-42126) Road Maintenance (001-5554-XXXX).less street sweeping & storm drainage limited to available funds 867,183 Transfer In - Prop A Fund (39112) Amount Budgeted:' 0 Sale of Prop A Funds to City of Industry 0 Transfer in - Prop C Fund (39113) Amount Budgeted: 0 0- Transfer In - Int. Waste Mgt Fd (39115). Amount Budgeted: 62,001 Street Sweeping (001-5554-45501) , 47,001 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: < 271,758 271,758 Transfer In - Prop A Safe Prks Fund (39123) . Amount Budgeted:, 122,135 Youth MasterPlan Implementation 87,135. Landscape. Maintenance 35,000 Transfer In - CDBG Fund (39125) Amount Budgeted: 0 ADA Improvements -Civic Center 0 Transfer In - COPS Fund (39126) Amount Budgeted: 110,164 Law Enforcement Technician Position 85,164 DB Fingerprinting Program.. .25,000 Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 119,418 Narcotics Deputy (STAR) 119,418 Transfer In -'JAG ARRA Fd (39129) Amount Budgeted: - Special School Patrols: - Transfer In - EB Justice Grant Fd (39130) Amount Budgeted: -. 39 BUDGET O. FYI 2-13 Special School Patrols - Fund Balance Reserves Amount Budgeted: 721,470 721,470 Economic Development Exp 315,194 Transfer -Out - LLADS 112,287 Transfer -Out - GIP 1.18,450 Emergency Generator 120,000 Dog Park 55,539 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O T N I-- I- 0')o M U) 00 M d• O O ti N N (Y) M O tom• M U) N M O CO d; 'O T N (0 N O t'• U) "4: O 'O N M - 6) T rY OD M (0 (O O 'd: M CO O Lr) (N r M CV N N T N 00 O O 00 N N 'V• 00 M T LD r 0) 0 t N W w 010 M It M 00 0 "t I`` OO M 0 N N OO r w U) o 0 0 N O t0 00 'd' 1S') d' T C0 6) 00 0 O d• 'V' O (0 0) O t0 00 M -OD CO (0 6') (0 t`` O 0 q "I T- N r`- (D c'! Lr) T (O O LO r (O (0 o0 0 cY O M O (0 00 00 N 1� O O. NtnaoNoO (0(LiOL()LnLj)(fl�M6iN N•r NN Nc-N0MIl- I -r'- O CO M r M L0 rl O 0) t0 r 6) -' t0 O O M O M O L0 O N .M m Il- It 0 rN01'NI-'t 0MMt-- T t� Ln. 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Eamz000 a -w 0 0) a u' 0. Qi o 0. 4.3 CITY OF DIAMOND BAR ciTOFr CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY -LEGISLATIVE- S E PWICES FY 2012-2013 Organization #: 001-4010 through 001-4030 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,006,801 1,006,980 1,103,124 1,022,593 SUPPLIES 2,146 ` 3,500 3,000 2,500 OPERATING EXPENDITURES 73,518 165,190 193,390 87,090 PROFESSIONAL SERVICES 280,609 398,500 293,500 354,000 CAPITAL OUTLAY p 500 _ 0 0 DEPARTMENT TOTAL $1,466,183 $1,363,074 $1,574,670 $1,593,014 DEPARTMENT INCLUDES: City Council $162,629 City Attorney 285,000 City Manager/City Clerk's Office 11018,554 CITY ®F.®IAMON®.BAR DEpaCtTMEN7 ; � 5� �egtslatigea'- ` �t ` .. ti 5, t �t�t•='N f�n'!f"�.�'e!•'n._ T1 �y fi`i i/,� I. ���Yi�'N� F F5 -�f ht ESTIMATED EXPENDITURES FY 2012-2013 t]aNizArorr�`"`>aa41 tn�4o0 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 715,381 716;098 698,164 724,822 40020 Over -Time Wages _ ` 82 1,500 1,500 1,500 40030 Part Time Wages 11,775 750 750 40070 City Paid Benefits 9,227 14,395 14,276 13,839 40080 Retirement 116,423 130,883 229,304 119,665 40083 Worker's Comp. Exp. 7,635 9,976 9,969. 10,611 40084 _ Short/Long Term Disability 3,292 3,844 3,844 4,148 40085 Medicare 11,586 10,589 10,576 10,510 40090 Cafeteria Benefits 131,400 135,984 134,741 137,499 40099 Salary Savings - (17,039) TOTAL PERSONNEL 1,006,801 1,006,980, 1,103,124 1,022,593 SUPPLIES 41200 Operating Supplies 1,529 2,500 2,000 2,500 41300 Small Tools & Equipment . 617 1,000 1,000 - TOTAL SUPPLIES, 2,146 3,500 3,000 2,500 OPERATING EXPENDITURES 42.110 Printing 134 _ 42112 Photography _ 500 _ 500 42115` Advertising 3,113 8,000 8,000 8,000 42125 Telephone 6,434. 5,200 5,200 5,700 .- .42130 Rental/Lease of Equipment 1,251 1,700 1,700. 1,700 42,200 Equipment Maintenance - _ 500 42315 Membership & Dues 2,469 3,800 2,850 31800 42320 Publications 4,545 7,450 5,100 7,450 . 42325 Meetings 3,944 3600 3,600 1,000 42330 Travel -Conferences 22,919 28,000: 22,000 28,000 42335 Travel -Mileage & Auto Allow 27,857 28,940 28,940 28,940 42340 Education & Training 469 3,000 500 2,000 42390 Elections 383 ` 75,000 115,000 - TOTAL OPERATING EXP. - 73,518 165,190 193,390 87,090 PROFESSIONAL SERVICES 44000 Professional Services 43,590 63,500 63,500 69,000 '. ' 44020 Prof Svcs - General Legal 146,822 150,000 100,000 150,000 44021 "Prof Svcs - Special Legal 4,171 35,000 10,000 _ 35,000. 44023 Prof Svcs - Sp Lgl-Code Enf 86,026 150,000 120,000 100,000 TOTAL PROF SVCS 280,609 398,500. 293,500 354,000 CAPITAL OUTLAY 46220, ` Furniture 500 - 500 _ DEPARTMENT TOTAL 1,466,183 1,363,074 1,574,670 1,593,014 51 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2012-2013 52 CITY OF DIAMOND BAR DEI�Af�TN1ENT,.E Ce fs a#i e rx,-� �4 its cTr�Yi jt { x{•�: � `" 4 „-r' 4-S `'k.1 �„ i. $i ESTIMATED EXPENDITURES FY. 2012-2013 i �IF�VAI V��QN.7Fr,.� h"1rF r©1} 4flM1JKF Fi, t. FY 2010-11 FY 2011-12: ` FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 46,473 44,760 43,865 44,760 40070 City Paid Benefits 1,967. 5,944 5,825 5,850 40080 Retirement 6,456 6,624 11,480 5,986 40083 Worker's Comp. Exp. 358 358 351 358 40085 Medicare906 .649 636 649 40090 Benefit Allotment 59,831 62,127 60,884. 63,627 TOTAL PERSONNEL 115,991 120,462 123,041 121,229 SUPPLIES 41200 Operating Supplies 290 1,000 500 1,000 TOTAL SUPPLIES 290 1,000 500 1,000 OPERATING EXPENDITURES 42110 Printing 134 421.12 Photography - 500 500 42125 Telephone 2,565 2,700 2,700 2,700 42130 Rental/Lease of Equipment 1,251 1,700 1,700 1,700 42315 Membership & Dues 135 300 350 300. 42320 Publications - 200 100 200 42325 Meetings 1,245 1,100 1,100 1,000 42330 Travel -Conferences 6,796 16,000 10,000 16,000 - 42336 Travel -Mileage & Auto Allow 17,190 18,000 18,000. 18,000 42340 Education & Training TOTAL OPERATING EXP. 29,316 40,500 33,950 40,400 DIVISION TOTAL 161,962 157,491 162,629 145,597 53 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $162,629 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1217229 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000. Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: .600 Council Photos 500 Telephone (42125) 2,700, Amount Budgeted: Cell Phones (5@ $45/mo plus minutes) -2,700 - Rental/Lease.of Equipment (42130) 1,700 Amount Budgeted: Cable Modems 1,700 Membership & Dues (42315) 300 Amount Budgeted: ICSC 300 ` Publications (42320) Amount Budgeted:,,200 CALPEEK 100 Misc 100 Meetings (42325) 1,000 Amount Budgeted: .. League, Chamber, Misc 1,000 Travel -Conferences (42330) 96,000 Amount Budgeted: League, CCCA, Natl League, SCAG, 16,000 Misc.Sacramento trips, etc_ Travel -Mileage & Auto Allow (42335) 18,000. - Amount Budgeted: ' Auto Allowance- 300/mo X 5 18,000 Education.& Training (42340) Amount Budgeted: 54 CITY OF DIAMOND BAR I�EpA�2T�11� ;� 1G8g13)atlV �r ��r ESTIMATED EXPENDITURES - �h'- z`il'� err . t�� ', -�, �`s�-�'�,•:�r���; r Yp1 � oEaniz01 o�ols4otl'z FY 2012-20.13 r FY 2010-11 FY 2011-12 FY 2011-12 _ . FY 2012-13 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs -General Legal 146,822 150,000 100,000 150,000 44021 Prof Svcs - Special Legal* 4,171 35,000 10,000 35,000 . 44023 Prof Svcs - Sp Lgl Code Enf 86,D26 150,000 120,000 100,000 TOTAL PROF SVCS 237,019. 335,000. 230,000 285,000 DIVISION TOTAL 230,000 285,000 237,019 335,000 t, CITY OF Dl,p MOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $295,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 150,000 City Attorney 150,000 Special Legal Svcs (44021) 35,000 Amount Budgeted: Special Litigations '25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023), 100,000 Amount Budgeted: City Prosecutor, County Dist Atty, Misc. 100,000 57 CITY OF DIAMOND BAR ACTIVITY COMMENTARY DIVISION TITLE: CITY MANAGER / CLERIC DIVISION NO. 4030 The -City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement hof all laws and ordinances: The City Manager, in concert. with the City Council, establishes policy, provides leadership and implements efficient and effective services. The: City Manager is the director of all City personnel.- As such,. the Manager establishes and .maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council rheetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. ` The. City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The Clerk is also. responsible for the maintenance of the Municipal Code. - Administrative and clerical support to the City Council members is also provided through the. City Manager/City Clerk's office. PERSONNEL FULL TIME POSITIONS City Manager 0.80 Assistant City Manager 0.90 Assistant to the City Manager 0.90 City Clerk, 1.00 Sr. Manaement Analyst 1.00 Administrative Assistant 1.00 Senior Office Specialist. 0.30 Total Full Time Positions 5.90 .58 . CITY OF DIAMOND BAR i • 0 7. r�i{`t i �}4WP uf t r 1}`fk5' D��a�T>Ih�kNT� eLreg�sle#f�� ESTIMATED EXPENDITURES r''rn FY 2012-2013 k sir, �}��� 4fl17,�1�4030F,,:,.�' ,QRCAN3ZA��Qt�Y;# FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 668,908 671,338 654,299 680,062 40020 Over -Time Wages 82 1,500. 1,500 1,500 40030 Part -Time Wages 11,775 750 750 40070 City Paid Benefits 7,260 8,451 8,451 7,989 40080 Retirement 109,967 124,259 217824 113,679 40083 Worker's Comp. Exp. ` 7,277 9,618 9,618 10,253 40084 Short/Long Term Disability, 3,292 3,844. 3,844 '4,148 40085 Medicare 10,680 9,940 9,940 9,861 40090 Benefit Allotment 71,569 73,857 73,857 73,872 40099 Salary Savings (17,039) - - TOTAL PERSONNEL 890,810 886,518 980,083 901,364 SUPPLIES 41200 Operating Supplies 1;239 1,500 1,500 1,500 41300 Small Tools & Equipment 617, 1,000 1,000 _ TOTAL SUPPLIES 1,856 2,500 2,500 1,500 OPERATING EXPENDITURES 42115 Advertising ' 3,113 8,000 8,000 8,000 42125 '. Telephone 3,869 2,500 2,500 3,000 42200 Equipment Maintenance - 500 - 42315' Membership & Dues 2,334 3,500 2,500 3,500 42320 Publications 4,545 7,250 5,000 7,250 42325 Meetings 2,699 2,500 2,500 42330 Travel -Conferences 16,123 12,000 12,000 12,000 Travel -Mileage & Auto Allow 10,667 10,940 10,940 10,940 .42335 42340. Education & Training 469 .3,000 500 2,000 42390 Elections _ 383 75,000 115,000 TOTAL OPERATING EXP. 44,202 124,690, 159,440 46,690 PROFESSIONAL SERVICES 44000 Professional Services 43,590 63,500 63,500 69,000 TOTAL PROF SVCS 43,590 63,500 63,500 69,000 CAPITAL OUTLAY 46220 Furniture - 500 TOTAL CAPITAL OUTLAY - 500 - DIVISION TOTAL 1,018,554 980,458 1,077,708 1,205,523 CITY OF DIAMOND BAS CITY MANAGER I CLERK (001-4030) BUDGET DISCUSSION EY12-13 TOTAL BUDGET $1,018,554 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 901,364 City Manager 0.80 FT Asst. City Manager. 0.90 FT Asst. to City Manager 0.90 FT City Clerk 1.00 FT Sr. Management Analyst 1.00 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT . 5.90 FT SUPPLIES . Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies. 1,500 Small Tools & Equipment (41300) Amount Budgeted: - Misc .Small Tools OPERATING EXPENDITURES'. Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000, Telephone (42125) Amount Budgeted: 3,000 Cell phones - CM, ACM, CC 3,000: Membership. & Dues (42315) Amount Budgeted: 3,500. . ICMA (3) CM/ACM/ATCM, 3,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/SMA (2) SGVCMA ICSC (1) CM ' SGVACM CCAC, IIMC, Natl Notary Assn, Natl . Parliamentarians Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCO 2,500 West Code Updates 4,000 Page 2 Meetings (42325) Amount Budgeted. Various Travel -Conferences (42330) Amount Budgeted: 12,000 CITY OF DiAmOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FYI 2-13 includes travel tor City Wgr, ACM, MA 12,000 League, MMASC, LCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) 10,940 Amount Budgeted: Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance'($250/mo). 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) 2,000 Amount Budgeted: 2,000 Elections (42390) - Amount, Budgeted: Election Svcs PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted; 691000 Minute Secretary - City Council Minutes 8,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Miscellaneous 15,000 CAPITAL OUTLAY Furniture (46220) Mise Furniture - Finance Human Resources Information yse s General Government. Civic Center CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Supp®r$ FY 2012-2013 Organization #: 001-4050 through 001-4096 64 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES $1,322,104 $1,203,958 $1,389,209 $1,443,775 SUPPLIES 49,800 97,375 75,000 97,600 OPERATING EXPENDITURES 1,399,154 960,594 • 999,458 940,228 PROFESSIONAL SERVICES 929,812 640,304 617,176 684,700 CONTRACT SERVICES 50,805 646,929 636,804 49,100 CAPITAL OUTLAY . 9,927,106 8,263,267 8,262,267 149,500 DEPARTMENT TOTAL $3,364,903 $13,678,781 11,812,427 $11,979,914 DEPARTMENT INCLUDES: Finance $432,182 Human Resources 258,248 Information Systems 746,758 General Government 466,640 Civic Center 590,315 Public Information 555,565 Economic Development 315,194 64 CITY OF DIAMOND BAR DE�At�yTMENT Adr�lt� &'�PPo�� 4 - r�'��si�,i'�fbk�' `-i`�i'� j L t �'� sFr}•,�i�:l r7+5+�f2 ��r '�k"{- 3�. . ESTIMATED EXPENDITURES LIt�1S0,t$it t�.45►?rrtntary? QIZANiTiO #� Y �QD `40,5Tta LL086 FY 2012-2013 .,�.. .''�_..,.,.. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 974,197 882,526 892,699 1,002,740 40020 Over -Time Wages 8,007 12,600 12,500 .11,000 40030 Part-time Wages 3,346 44,651 32,973 67,207 40070 City Paid Benefits 46,440 12,878 14,186 14,052 40080 Retirement 124,214 171,590 273,715 167,618 40083 Wdrker's Comp. Exp. 10,328 12,229 12,229 14,047 40084 Short/Long Term Disability. 7,172 5,319 5,723 6,117 40085 Medicare/Social Security 10,703 12,631 . 12,631 14,540 40086 Post Retirement Benefits 5,772 8,820 8,820 8,640 40090 Benefit Allotment 118,568 117,971 114,733 131,814 40093 Benefit Adm/Unemployment 13,357 20,000 9,000 6,000 40095 Employee Severance - - - 40099 Salary Savings - (97,257) TOTAL PERSONNEL 1,322,104 1,203,958 1,389,209 1,443,775 SUPPLIES 41200 Operating Supplies 34,875 78,875 57,700 72,500 41300 Small Tools & Equipment 2,166 1,800 1,600 1,300 41400 Promotional Supplies 12,759 16,700 15,700 23,800 TOTAL SUPPLIES 49,800 97,375 75,000 97,600 OPERATING EXPENDITURES 42100 Photocopying 13,126 12,000 12,000 12,000 42110 Printing 22,882 25,400 30,900 25,600 42112 Photography 1,188 1,100 1,100 1,100 42113 Engraving Svcs 949 2,000 1,000 2,000 42115 Advertising 28,252 31,600 39,000 32,100 42120 Postage 71,852 76,100 76,100 78,950 42121 Mailing Services - 500 500 - 42125 Telephone 41,035 31,000 30,830 28,800 42126 Utilties 39,420 108,000 108,000 181,200 42128 Banking Charges 10,946 10,500 10,500 10,500 42129 Banking Chgs-LOC Fees 195,793 58,785 58,000 - 42130 Rental/Lease of Equipment 877 500 500 500 42140 Rental/Lease of Real Prop, 634,139 173,496 201,000 40,300 42200 Equipment Maintenance 5,662 13,000 13,000 7,000 42205 Computer Maintenance 194,475 161,975 161,975 188,675 42210 Maint. of Grounds/Bldgs 37,047 140,258 143,058 171,408 42310 Fuel 2,449 3,500 3,500 3,500 .42315 Membership & Dues 54,973 51,325 51,375 53,700 42320 Publications 3,675 2,790 2,740 2,940 42325 Meetings 6,302 14,160 13,060 38,410 42330 Travel-Conferences/Researct 7,430 12,200 12,000 13,500 42335 Travel -Mileage & Auto Allow 5,824 8,720.. 7,720 9,320 42340 Education & Training 2,835 8,025 8,200 25,025 42341 Employee Tuition Reimb 5,430 6,000 6,000 6,000 42345 Pre -Employment Screening 6,601 3,960 4,200 4,500 42346 Misc Employee Benefits 1,599 1,200 1,200 1,200 42347 Employee Recognition Pgm 3,219 2,000 2,000 2,000 42395 Misc Expenditures 1,174 500 TOTAL OPERATING EXP. 1,399,154 960,594 999,458 940,228 65 PROFESSIONAL SERVICES 44000 Professional Services 844,143 555,264 528,376 593,900 44010 Prof Svcs-Acctg & Auditing 45,346 43,000 43,000 45,000 44030 Prof Svcs -Data` Processing 40,323 42,040 45,800 45,800 TOTAL PROF SVCS 929,812 640,304 617,176 684,700 CONTRACT SERVICES 45000 Contract Services 50,805 ' 646,929 636,804 49,100 TOTAL CONTRACT SVCS. 50,805 646,929 636,804 49,100 CAPITAL OUTLAY 46200 Office Equipment - 500 - 500 46220 Furniture/Fixtures - 1,375,000 1,375,000 140,000 46230 Computer Equip -Hardware 1,263 183,500 .183,500 1,000 46235 Computer Equip -Software 38,158 1,000 1,000 1,000 46240 Communications Equip 46250 Misc Equipment - 1,000 500 7,000 46305 Real Estate Acquisition 9,887,685 - - - 46310 Bldg Improvements -Civic Ctr - . 6,702,267 6,702,267 - 9,927,106 8,263,267 8,262,267 149,500 DEPARTMENT TOTAL $3,364,903 $13,678,781 $11,812,427 $11,979,914 CITY OF DIAMOND BAR ACTIVITY COMMENTARY DIVISION TITLE: FINANCE DIVISION NO. 4050 The .Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Finance Director 0.85 Sr. Accountant 0.95 Accounting Tech 1.20 Total Positions 3.00 67 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FY O>zIizAtTtQI?�<U.,O>1 40;� 2012-2013 G.: FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 247,175 212,295 214,968 267,514 40020 Over -Time Wages 845 1,000 1,000 1,000 40030 Part Time Wages 11,678 - - 40070 City Paid Benefits 3,156 3,717 5,025 3,962 40080 Retirement 36,836 41,981 46,512 44,718 40083 Worker's Comp. Exp. 2,009 1,815 1,815 2,140 40084 Short/Long Term Disability 1,180 1,391 1,795 1,632 40085 Medicare .3,574 3,295 3,295 3,879 40090 Benefit Allotment 31,246 37,238 34,000 37,368 40099 Salary Savings (97,257) - - . TOTAL PERSONNEL 326,021 217,153 11 308,410 362,212 SUPPLIES 41200 Operating Supplies. 1,292 1,700 1,200 1,500 41300 Small Tools & Equipment 109 300 100 300 TOTAL SUPPLIES 1,401 2,000 1,300 1,800 OPERATING EXPENDITURES .42110 Printing 1,108 1,500 1,500 1,500 42125 Telephone 260 520 350 520 42315 Membership & Dues 595 850 900 1,200 42320 Publications - 200 - 200 42325, Meetings 87 200 100 450 42330 Travel -Conferences 358 3,000 1,500 4,000 42335 Travel -Mileage & Auto Allovv 1,563 3,200 2,200 3,300 42340 Education & Training 1,000 1,500 1,675 2,000 TOTAL OPERATING EXP. 4,971 10,970 8,225 13,170 PROFESSIONAL SERVICES 44000 Professional Services 71,690 78,300 70,000 30,000 44010 Prof Svcs-Acctg & Auditing 24,750 23,000 23,000 25,000 TOTAL PROF SVCS 96,440 101,300 93,000 55,000 DIVISION TOTAL _ 432,182 428,833 331,423 410,935 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 12-13 TOTAL BUDGET $432,182 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 362,212 Full Time Finance Director 0.85 FT Senior Accountant 0.95 FT Accounting Technician 1.20 FT . 3.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Miscellaneous Office Supplies 1,500 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 300 Printing of Budget 600 Printing of Checks & Forms - 600 Telephone (42125) Amount Budgeted: 520 Cell Phone Allow- Fin Director 520 Membership & Dues (42315) Amount Budgeted: 1,200 GFOA 600 CMTA 200 APTUSC 200 CSMFO 200 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications,. 100 GASB Info 100 Meetings (42325) Amount Budgeted: 450 Misc - CSMFO, etc. 450 Travel -Conferences (42330) Amount Budgeted: 4,000 GFOA - Location TBD 2,000 CSMFO 750 CMTA 750 Pentamation Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance : Finance Director 3,000 Education & Training (42340) Amount Budgeted: 2,000 PERS Update, FLSA Updates, GASB Trng 2,000 a 70 CITY OF ®IA BVIUND BAR i FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 12-13 Page 2 PROFESSIONAL SERVICES . Professional Services (44000) Amount Budgeted: 30,000 CAFR Info 1,500 GFOA Award Program 500 Finance Special Projects 28,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 25,000 Audit Contract 25,000 70 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 20 14-20 13 DIVISION TITLE. HUMAN RESOURCES DIVISION NO. 4060 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It- is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar of educational, social, and community building events to better connect 'employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL. FULL TIME PERSONNEL Assistant City Manager 0.05 Human Resources Technician 1.00 Total FT Positions .1.05 PART TIME PERSONNEL - BENEFITTED Human Resources Manager 1.00 Total PT Positions 1.00 7.1 CITY OF DIAMOND BAIL DIARTMEiV {{hA»&tom art`�S r ,�-a-rr 'Y,. � `t'�'.3 'ra'.} 'isr Ip•F% ESTIMATED EXPENDITURES �' W�ma � �sotarces � FY2012-2013 Q4�;lJ ZTIQIV.,;#, �s tiCw.V1�lJV�y��S�i. - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 113,074 104,166 111,666 139,717 40020 Over Time Wages - 100 - - 40030 Part -Time Wages. (317) . 40070 City Paid Benefits 1,344 1,134. 1,134 2,374 40080 Retirement 19,105 24,882 43,618 23,355 40083 Worker's Comp. Exp. 1,008 727 727 1,224 40084 ShortlLon Term Disability 9 tY 549 476 476 852 40085 Medicare 1,595 1,130 1,130 2,026 40090 Benefit Allotment 12,394 9,750 9,750 22,320 40093 Benefits Administration 1,385 20,000 6,000 6,000 TOTAL PERSONNEL 197,868 150,137 162,365 174,501 ' SUPPLIES 41200 Operating Supplies 168 1,000 1,000 .1,000 41400 Promotional Supplies - 1,500 1,500 1,500 TOTAL SUPPLIES 168 2,500 2,500 2,500 OPERATING EXPENDITURES 42110 Printing 219 400 400 600 42115 Advertising 2,117 2,500 4,000 3,000 42125- `Telephone 360 360 360 360 42315 Membership & Dues 1,050 4,200 4,200 5,000 42320 Publications 200 850 1,000 1,000 42325 Meetings 119 1,700 1,700 1,700 42330. -Travel-Conferences 1,295 2,500 2,500 2,800 , 42335 Travel-Mileage/Auto Allow 720 720 720 .1,220 42340 ' Education & Training 234 3,500 3,500 20,000 42341 _ Employee Tuition Reimb 5,430 6,000 6,000 6,000 42345 Pre -Employment Screening 6,601 3,960 4,200 4,500 42346 Misc Employee Benefits 1,599 1,200 1,200 1,200 42347 Employee Recognition Prgm. 3,219 2,000 2,000 2,000 TOTAL OPERATING EXP. 23,163 29,890 31,780 49,380 PROFESSIONAL SERVICES 44000 Professional Services 5,752 8,000 8;000 8,500 TOTAL PROF SVCS 5,752 8,000 8,000 8,500 DIVISION TOTAL 258,248 179,220 202,755 . 216,781 72 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FYI 2.13 TOTAL BUDGET $258,248 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 197,868 Full Time Asst. City Manager 0.05 FT Human Resources Manager.- 3/4 Time 0.75 FT . Human Resources Technician 1.00 FT 1.80 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: •1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) . Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES. Printing (42110) Amount Budgeted: 600 Personnel Rules & Regulations 600 Re -printing and update Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Telephone: (42125) ; Amount Budgeted: 360 Cell Phone- HR Mgr ($30/mo) 360 Membership & Dues (42315) Amount Budgeted: 5,000 LCW - ERC (Consortium Membership) 4,000 SCPMA 100 PELRAC/NPERLA 200 SHRM 180 SCPLRC (Agencymembership) 100 IPMA-HR 400 Publications (42320) Amount Budgeted: 1,000 JJ Keller & Associates (Labor Law Posters) 400 Top Health Wellness Publications - 600 Meetings (42325) Amount Budgeted: 1,700 Quarterly Employee Training Meetings 1,000 Interview Panels 700 73 CITY OF DIAMOND DAR HUMAN RESOURCES DIVISION (001-4060). BUDGET DISCUSSION FYI 2-13 Page 2 Travel -Conferences (42330) Amount Budgeted:' 2,800 CALPELRA Annual Conference 1,500 LCW Annual Conference 500 CaIPERS Annual Conference 600 SCPMA Annaul Conference 200 Travel-Mileage/Auto Allowance (42335) . Amount Budgeted: 1,220 Auto Allowance - HR Manager ($90/mo) 1,080 Milage Reimbursement -HR Technician 140 Education & Training (42340) Amount Budgeted: 20,000 Mandatory Harassment Training, General Training, Customer Service/Front.Counter Training, FLSA Training, Workplace - Violence, CITYWIDE TRAINING 20,000 Employee Tuition Reimbursement (42341) Amount Budgeted: -.6,000 Citywide Account ($1,500/Employee) 6,000 Estimated Participation: 4 Employees Pre-employment Screening (42345) Amount Budgeted: 4,500 Live Scan (Fingerprinting) 1,500 Fingerprinting for Contract Class Instructors 1,000 Pre -Employment Physicals 2,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted:. 1,200 Section 125.Benefits - Admin Charges 1,200 " Employee Recognition Program (42347) Amount Budgeted: 2;000 Employee Appreciation Event/Recognition Program 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,500 Bilingual Pay Testing Svcs 1,500 As Needed Human Resources Svcs 1,000 Background Investigations 2,000 Temp Clerical Svcs - various departments 4,000 74 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 75 CITY OF DIAMOND BAIL E�S'TIMATED'EXPENDITURES al SIOhI � r,r �N� I �m/��T�r'r��(iF f 0 5ys€err�s � FY2012-2013 - 7j+,-���•y,�,�a.a '.z i��': FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries .318,076 295,351 295,351 301,260 40020 Over -Time Wages 972 5,500 5,500 1,500 40070 City Paid Benefits 3,149 3,708 3,708 ` 3,593 40080 Retirement .52,154 54,640 95,783 50,359 40083 Worker's Comp. Exp. 4,659 4,348 4,348 4,435 40084 Short/Long Term Disability 1,713 1,802 1,802 1,838 40085 Medicare 4,552 4,283 4,283 4,368 40090 Benefit Allotment 33,924 32,886 32,886 33,696 TOTAL PERSONNEL 419,199 402,518 443,661 401,048, SUPPLIES - 41200 Operating Supplies.. 13,557 13,000 14,500 15,500 41300 Small Tools & Equipment 2,013 1,000 1,000 1,000 TOTAL SUPPLIES 15,570 14;000 15,500 16,500 OPERATING EXPENDITURES 42125 Telephone 4,419 3,400 3,400 2,400 , 42205 Computer Maintenance 1.94,475 161,975 161,975 188,675 42210 Maint of Grounds/Buildings 3,337 - - - 42315 Membership & Dues 1,605 1,650 1,650 1,660 ` 42320 Publications 217 390 390 390 - 42325 Meetings 1,194 1,260 1,260, 1,260 42330 Travel -Conferences 4,163 4,200 4,200 4,200 42335 Travel -Mileage & Auto Allow 3,071 3,200 3,200 3,200 42340 Education & Training , 1,131 2,525 2,525 2,525 TOTAL OPERATING EXP. 213,612 178,600 178,600 204,310 PROFESSIONAL SERVICES 44000 Professional Services 44,908 69,000 69,000 47,500 44030 Prof Svcs -Data, Processing 40,323 42,040 45,800 45,800 .TOTAL PROF SVCS 85,231 111,040 114,800 93,300 CONTRACT SERVICES 45000 Contract Services 17,250 31,050 31,050 28,600 TOTAL CONTRACT SVCS. 17,250 31,050 31,050 28,600 CAPITAL OUTLAY 46220 Office Equipment -Furniture 500 - 500 46230 Computer Equip -Hardware 1,263 1,500 1,500 1,000 46235 Computer Equip -Software - 38,158 1,000 1,000 1,000 46250 Misc Equipment _ _ 500 500 500 39,421 3,500. 3,000 3,000 DIVISION TOTAL 746;758 790,283 740,708 786,611 W TOTAL BUDGET 7462758 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 401,048 Full Time: Info Systems Director 0.85 FT Network/Systems Administrator 0.95 FT IS Support Technician . 0.90 FT 2.70 FT SUPPLIES Supplies (41200) Amount Budgeted: 15,500 Office Supplies 1,000 Toner for Printers 13,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Departmental Cable/Network Tools 250 Water Monitoring for around AC units & Fire Suppression .• 250 Spare Computer Parts 500 OPERATING EXPENDITURES,. . Telephone (42125) Amount Budgeted: 2,400 Wireless cards (Remote Access & Support) (2) 1060' Telephone System Support (Programming) Cell Telephone reimbursement (2). 1,040 188,675 Computer Maintenance (42205) Amount Budgeted: Software Maintenance: - Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) 24,500 Finance - Pentamation -PLUS and GRS 28,500 Document Imaging -.Fortis (CM) 7,000 Recreation -Vermont Systems RecTrac 5,000 Scala (DBTV3, Kiosk) 3,500' Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 - 600 - Ci Clerk- FastTracic one software City (99 ) 500 E -Government Verisign SSL certs (renewal 3 sites x2 domains) 6,000 eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Parcel Quest 1,100 WebTrends 700. DataQuick 2,700 GIS Maintenance (ESRI - 40% in Fund 113) 6,600 77 CITY OF DIAMOND DAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 12-13 . Page 2 Telephone Message on Hold Recordings 900 Network/Utilities Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFI Languard . 450 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 6,900 Diskeeper Maintenance (Servers) 1,900 Orion Solarwinds Engineer (1yr Maint.) - - 1,300 . Altima (NetZoom) 400 Trendmicro Anti -Virus (e-mail) . 2,500. Barracuda.- Annual Software Maim . 2,000 Symantec Recovery Server (25 Servers) 4,200 GovIS (Contract Mgmt Software) . 3,000 Retina - Annual Maint. 2,500` M86- Web Management & Reporting (SW) , 2,800 M86 - Web Marshal 2,500 Automate - Annual Maint 1,200 Hardware Maintenance: . Cisco Network Equipment (part in 118) 17,000 F5 - VPN 2,500 FATPipe`- Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 850 M86 R3000 - HW (2) 900 'HP Server Extended Support (Servers) 2,200 Hewlett Packard 1P.Console (2) 900 1,660 Membership and Dues (42315) Amount Budgeted: MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute 180 ASIS (Information Security) 120 ISACA 150 PMI (Management) 110 . Publications (42320) Amount Budgeted: 390 . Windows IT Pro/Outlook/Exchange 195 Windows IT Security, Newsletter 195 Meetings (42325) Amount Budgeted:. 1,260 City Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 12-13 ' Travel -Conferences (42330) Amount Budgeted: 4,200 MISAC Annual Conference (1) 1,350 RSA Security Conference (1) 1,250 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education Training ) of Budgeted: 2,525 , On -Line Microsoft Training (HALO Annual Subscript n) 525 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 • . PROFESSIONAL SERVICES' Professional Services (44000) Amount Budgeted: 47,500 Microsoft Support 2,500 CityView Consulting (Go -Live) 6,000 GIS Consulting (Comdyn) 27,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 45,800 TelePacific (7 MB Data. Line - Source 1) 9,000 Time Warner (10M Data line -Source 2) 12,000 Gov Partners Hosting 11,000 Web Off -Site Hosting 1,800 Internet Streaming Svcs (Granicus) 12,000 CONTRACT SERVICES Contract Services (45000) 'Amount Budgeted: 28,600 Service Contract - Printers PM Service (City Wide) 9,000 123Stat (Webtrac monitoring) 2,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,500 ESRI - Online GIS Data Services 600 Phone System Support & Maint 5,000 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) 500 . Computer Equipment -Hardware (46230) Amount Budgeted: 1,000. Health or Safety Ergonomic Devices 1,000 Computer Equipment -Software (46235) Amount Budgeted: 1,000` Misc Software 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment 500 79" CITY O� ®'�1�0�® �►�!� - - ; sou +45Yi1ric ( r AF r'; R, i S1U11 RR DEAFL�Tx1VtENF,�`At�rnm&'Sppart,��s nwt '01 „1ir'j {y Generai,�srnit s ESTIMATED EXPENDITURES DIVrSlO`M ;� sig 31!yi4}-f, x §.tdx rrNt f t -ri FY 2012-2013 oEti AN3 TrOrt�# , o r1 4090-•��S'.: FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40086 Post Retirement Benefits - 5,772 8,820 8,820 8,640 40093 Benefits ymt 00 11,80 8,640 17,944 8,820 TOTALPERSONNEL 00 SUPPLIES 41200 Operating Supplies 17,559 20,000 20,000 20,000 41300 Small Tools & Equipment 44 500 4,000 500 3,000 - 4,000 41400 Promotional Supplies 1,577 19,180 24,500 23,500 24,000 TOTAL SUPPLIES OPERATING. EXPENDITURES 13,126 12,000 12,000 12,000 42100 42110 Photocopying Printing . 6,909 7,500 9,000 7,500 42113: Engraving Svcs 949 2,000 1,000 2,000 42120 Postage 26,562 28,000 28,000. 28,500 42121 Mailing Services - , 34,197 500 25,000 500 25,000 - 25,000 42125 42128 Telephone Banking Charges 10,945 10,500 10,500: 10,500 42129 Banking Chgs-Bond Fees 195,793 • 58,785 58,000 42130 Rental/Lease of Equipment 877 500 500 500 42140 Rental/Lease of Real Prop 534,139 173,496 201,000 40,300 42200 Equipment Maintenance 5,606 13,000 13,000 7,000 42210 Maint. of Grounds/Bldgs 5,015 4,200 7,000 3,000 42310Fuel 2,449 3,500 3,500 3,500 42315 Membership & Dues 49,853 42,550. 42,550 42,550. , 42320 Publications. - 1,419 1,350 1,350 1,350 42325 Meetings 4,902 11,000 10,000 35,000 42330 Travel -Conferences 164 - - - 42395 Misc Expenditures 1,174 500 - TOTAL OPERATING EXP. 994,080 394,381 422,900 218,700 PROFESSIONAL SERVICES 44000 Professional Services 194,850 169,800 169,800 194,800 44010 Prof Svcs-Acctg & Auditing 20,596 20,000 20,000 20,000 TOTAL PROF SVCS 215,446 189,800 189,800 214,800 CAPITAL OUTLAY 500 - 500 46250 Misc Equipment _• 500" - 500 DIVISION TOTAL 466,640 1,246,450 618,001 648,020 : 81 CITY OF DIAMOND DAR GENERAL GOVERNMENT (001-4090)' BUDGET DISCUSSION FY12-13 TOTAL BUDGET $466,640 PERSONNEL, SERVICES Personnel (40010-40093) Amount Budgeted:" 8,640 Health Benefit - Retiree Medical ($120/M6-6 Retirees) 8,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 8,000 Copy Paper, 8,000 Kitchen .4,000 Small Tools & Equipment (41300) Amount Budgeted: - M'isc _ Promotional Supplies (41400) Amount Budgeted: 4,000 " City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery, envelopes, 7,500 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,500 City-wide postagecharges including Fed -Ex 28,500 Mailing Services (42121) Amount Budgeted: Special City wide mailings Telephone (42125) Amount Budgeted: 25,000 City Hall Phones 25,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Fees 10,500 Banking Charges - LOC Fees (42129) Amount Budgeted: - $250 per Transaction - 2/mo - Trustee Fees Remarketing Fees Letter of Credit Fees - Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY12-13 Rental/Lease of Real Prop (42140) Amount Budgeted: 40,300 Storage Unit Rents 16,000 AQMD Facilities Lease 24,300 ($2,000/mo. for 6 mos., $2,050/mo for 6 mos.) ' DB Center Lease (Principal) Payments ' DB Center Lease (Interest) Payments " Equipment Maintenance (42200) Amount Budgeted: 7,000 Pool Cars '2,000 Blueprint Machine Maintenance 21000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 3,000 Live Plants (Annual Cost) 3,000 Fuel (42310) Amount Budgeted: 3,500 Pool Vehicles 3,500 Membership & Dues (42315) Amount Budgeted: 42,550 League of California Cities 15,500 CCGA 3,650 SGVCOG 5,000 NLC `- 4,500 SLAG 4,900 Four Corners Trans Coalition"* 5,000 WCCA 2,000 Misc 2,000 Note:SGVCOG total dues are $23,150 (GF - $5,000, AQMD - $7,000, Prop C - $11,150) Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 35,000 Supplies for City council meetings, task force mtgs 5,000 Coffee Supplies 500 Delegations 1,000 Legislative Dinners 1,500 Contract Cities 25,000 Misc Meetings 2,000 PROFESSIONAL SERVICES ProfessianaIServices (44000)- Amount Budgeted: 194,800 Property Tax Admin- LA County 135,000 -AV Svcs- City Council Meetings 5,000 Bank Courier Services 4,800 Misc 25,000 DBC Technology Review Consultant 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax Auditing Svcs. 20,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 500 Misc 500 83 CITY OF DIAMOND EAI ACTIVITY COMMENTARY 2012-2013 CITY OF DIAMOND BAR. { ©El��k��tfiiVIENT t��;Adm�n�&�u r�rt� �. ESTIMATED EXPENDITURES Dlis�01����cleter;� �; .!'Sr�1i'+u�S'+�hS?r!3!�x'y-�• Y "v'�+^4' � '� 1 -td Int FY 2012-2013 QRflANiZA3ON #h T� pi7=1` 4.:�r,2 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES - - - 40010 Salaries - - - 40020 Over -Time Wages - - 32,973 32,973 67,207 40030 Part -Time Salaries' - 40070. City Paid Benefits - 40080 Retirement _ - 40083 Workers Comp. Exp. 40084 Short/Long Term Disability. - - - 40085 Medicare - - - 40090 Benefit Allotment TOTAL PERSONNEL 32,973 32,973 67,207 - SUPPLIES 41200 Operating Supplies - 40,675 15,000 32,000 TOTAL SUPPLIES . 40,675 15,000 32,000 OPERATING EXPENDITURES 42125 Telephone 1,280 1,200 1,200 - 42126 Utilities 39,420 108,000., 108,000 181,200 42210 Maint. of Grounds/Bldgs 28,695 136,058. 136;058 168,408 TOTAL OPERATING EXP. 69,395 245,258 245,258 349,608 PROFESSIONAL SERVICES - 44000 Professional Services 346,128 23,588 5,000 1,500 TOTAL PROF SVCS 346,128 23,588 5,000 1,500 - CONTRACT SERVICES 45000 Contract Services 21555 552,254 552,254 45010 CS -Security 45300 CS -Community Svcs - 50,125 40,000 - TOTAL CONTRACT SVCS, 21,555 602,379 592,254 - CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele - 1,375,000 1,375,000 140,000 46230 Computer Equip -Hardware - 182,000 182,000 - 46305 Real Estate Acquistion 9,887,685 - - - 46310 : Building Improvements - 61702,267 6,702,267 - 9,887,685 8,259,267 8,259,267 140,000 DIVISION TOTAL 9,204,140 9,149,752 590,315 10,324,763 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $590,315 ,- PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 67,207 Full Time Parks and Maintenance Supeintendent .10 FT Parks and Maintenance Supervisor .20 FT Parks & Maint Insp/Tech .10 FT .40 FT Part Time Full Year - Both City Hall & Library Facility Attendant 1(728 hrs) (Step D). 2.00 PT $9,639 . Facility Attendant It (728 hrs) (Step. D) 1.00 PT $12,835 Maintenance Worker I (2340 hrs) (Step D) 3.00 PT. $30,982 Maintenance Worker II (780 hrs) (Step D) 1.00 PT $13,751 7.00 PT $67,207 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 32,000 Cleaning/Restroom Supplies' 20,000 Electrical/Lighting Supplies .5,000 Hardware Supplies 5,000 Painting Supplies : 1,000 Glass Repair 1,000 Replacement Flags - every 3 months 3,500 Utilities (42126) Amount Budgeted: 181,200 Electricity -- $14,000/mo 168,000: Water - $500/mo 6,000 Gas - $6001mo 7,200 Maint. Grounds/Bldgs (42210) 168,408 . Amount Budgeted: Building Maintenance Contract 78,000 1 st Floor 6 days/wk @ $18001mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 ' Full Time Porter 6 days/wk @ $3100lmo` 37,200 Gateway Corporate Center Association Dues 21,408 Elevator. Inspections/Repairs 15,000 Landscape Maintenance Contract 11,000 HVAC Maintenance and Repair 13,400' Bear State (Equipment Service) 6400 Johnson (Computer Control Service) r: 7000 Carpet Cleaning (Quarterly) -1st & 2nd Floor 10,000 Electrical Services 4,000 Indoor Plant Maintenance -1 st & 2nd Floors ` 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,800 Security/Panic Button Monitoring Service 1,500. - Parking Lot Lighting Monthly Maintenance 1,500 Pressure. Washing Service 1,000 Doors, Locks, & Keys 500 Backflow Inspections/Repairs 500 N. y CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY12-13 Pag PROFESSIONAL SERVICES. Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room Fire/Test 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 140,000 Furniture, Fixtures, & Equipment 20,000 Emergency Generator 120,000 y CITY OF DIAMOND DAR ACTIVITY COMMENTARY 2012-2013 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information. Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Info Manager 0.95 Public Info Coordinator 0.80 Public Info Specialist 0.85 Total4 FT Positions 2.60 88 '. : CITY OF ®IA.iNI®ND BAR i {���43r lih Adsn,�&5t�ppyart�ruj �DEPA TN1EN�' 5� ESTIMATED EXPENDITURES sDl iS1r�PI�IiI{to3at�nrkfi zo FY 2012-2013 IE2`NiZTQN'#{?Tr01714g5rs.;,. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 226,943 204,831 204,831 215,782 40020 Overtime Wages 6,116 6,000 6,000 8,500 40030 40070 Part Time - Wages City Paid Benefits 3,663 3,545 3,545 3,382 40080 Retirement 38,126 37,894 66,428 36,070 40083 Worker's Comp. Exp. 4,573 4,097 4,097 4,760 ' 40084 Short/Long Term Disability 1,350 1,249: 1,249 1,316 40085 Medicare 3,395 2,970 2,970 3,129 40090 Benefit Allotment : 35,281 31,983 31,983 32,166 TOTAL PERSONNEL 319,447. 292,569 321,103 305,105 . SUPPLIES 41200 Operating Supplies 2,299 2,500 6,000 2,500 41400 Promotional Supplies 11,182 11,200 11,200 18,300 TOTAL SUPPLIES 13,481 13,700 17,200 20,800 OPERATING EXPENDITURES 42110 Printing 14,646. 16,000 .20,000 16,000 42112 Photography 1,188 1,100 1;100 1,100 ' 42115 Advertising 26,135 29,100 35,000 29,100 42120 Postage 45,290 48,100 48,100 50,450 42125 Telephone 519 520 520 520 42315. Membership & Dues .1,550: 1,575 1,575 1,790 42320 42330 Publications Travel -Conferences 1,839 2,500 - 3,800 2,500 42335 Travel -Mileage & Auto Allow 1,450 1,600 1,600 1,600 ' 42340 Education & Training 470 500 500 500 TOTAL OPERATING EXP: 93,087 100,995 112,195 103,560 PROFESSIONAL SERVICES 44000 Professional Services 94,971 107,750 107,750 111,600 94,971 107,750 107,750, 111,600 CONTRACT SERVICES 45000 Contract Services - 1,500 1,500 8,500 TOTAL CONTRACT SVCS. - 1,500 1,500 8,500 CAPITAL OUTLAY 46250 Misc Equipment - _ _ 6,000 TOTAL CAPITAL OUTLAY - - - 6,000 DIVISION TOTAL 555,565. 520,986 516,514. 559,748 CITY OF DIAMOND BAR I PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION F—Y-1-24-3 TOTAL BUDGET $555,565 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted:' 305,105 Public Information Manager 0.95 FT Public Information Coordinator 0.80 FT Pub Information Specialist 0.85 FT Total 2.60 FT . SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Pro onal p ( ) Budgeted: 18,300 City EvenSs BDas, Crts, 4th, WSF, CH/Library Dedication) ( 13,000 Misc Community Events 1,500 Employee Shirts 2,600 Magnet - (City Contact/Neighborhood Watch) 1,200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 16,0006 City-Wide Mailer (1) 6,000, Photo Contest 2,000 City Calendar/Services Guide 8,000 Photography Services (42112) Amount Budgeted: 1,100 Lens Rentals 150 Stock Photography 300 . Speciality production prints 300 Professional Photography Services 350 Advertising (42115) Amount Budgeted: 29,100 Local print publications 5,600. Online Advertising _ 7,500 Diamond Bar Center 16,000 Amount Budgeted: Postage 50,450 City News &Recreation Guide (12} 42000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM, Bulk, *Standard, & First Class) 950 Miscellaneous Mailing (2) 6,000 Telephone (42125).. Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,790 CAPIO Membership (3) 675 3CMA Membership (3) 800 75O1) Tri-Community240 Photography Association (1) Publications (42320) Amount Budgeted: - •1 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 12-13 Page 2 2,500 Travel -Conferences (42330) Amount Budgeted: CAPIO Annual Conference - 2,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow - Pub Info Mgr ($120/ma) 1,450 Meeting & training attendance 150 50Q Education and Training (42340) Amount Budgeted: 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 111,600 City News Production 35,500. Community Recreation Guide 45,500 Graphic Design Services 5,500 Video Production Services . 8,500 Translation Services 1,100 State of the City event 6,500 Award Submissions (City Hall/Library Project) 1,200 Graphics Annual Subscriptions 300 Daimond Bar Center Ad Updates 7,500 CONTRACT. SERVICES . Contract Services (45000) Amount Budgeted: 8,500 AudioNisual Maintenance & Consulting Services 3,500' Website Maintenance & Updates 4,000 Smartphone App Monthly Maintenance 1,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted:. 6,000 Replacement SLR Camera 3500 Peripheral Photography/Video Equipment 2500 i CITY OF DIAMOND (BAR M CITY OF DIAMOND BAR DEkF2M6N7�}�i AkdkJiln+8€ St�PpCSr� ESTIMATED EXPENDITURES D,I,wis�;"3�r�?tevetnpteyrt FY 2012-2013 ;k?.... 4.., .� ? _...,a... t ., . - , R. _ ............. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted • Projected Proposed PERSONNEL SERVICES 65,883 65,883 78,468 40010 Salaries 68,929 40020 Over Time Wages 74 665 774 774 741 40070City Paid Benefits 40080: Retirement 11,546 12,193 21,3.74 13,117 40083 Worker's Comp. Exp. 1,302. 1,242 1,242 1,489 40084 Short/Long Term Disability 335 401: 401 479 ' 40085' Medicare 982 953 953 1,138 40090 ' Benefit Allotment 5,723 6;114 .6,114 6,264 TOTAL PERSONNEL 89,556 ..87,560 96,741 101,694 OPERATING EXPENDITURES 41200 OperatingSupplies . 56 42110 Printing 42315 Membership & Dues 320 500 500 1,500 , 42330 Travel-Conferences/Research TOTAL: OPERATING EXP. 376 500 500 1,500. PROFESSIONAL SERVICES 44000 : Professional Services 85,844 98,626 98,826 200,000 TOTAL PROF SVCS 85,844:. 98,826 98,826 200,000 CONTRACT SERVICES 45000 Contract Services 14000 12,000 12,000 12,000 12,000 12, 000 12,000 12, 000 DIVISION TOTAL 198,886 208,067 315,194 •187,776' l 93 _ CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION F—Y-1 2-1-3 .TOTAL BUDGET .. $315,194 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,694 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT Administrative Coordinator 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial, Land Use) 50,000 Economia Development - Specific Plans for K -mart area, Market World area, Former Honda Site 100,000 Marketing material/Educational Strategic Plan 50,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY public-safety FY 2012-2013 Organization #: 001-4411 through 001-4440 FY 2010-11 FY' 20111-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 14,504 14,750 6,400 10,500 OPERATING EXPENDITURES 17,707 26,040 20,740 22,140 PROFESSIONAL SERVICES 38,710 35,000. 35,377 35,500' CONTRACT SERVICES 5,490,535 5,585,611 5,612,109 5,943,824 CAPITAL OUTLAY . 0 0 0 .0 DEPARTMENTTOTAL $5,561,456 $5,661,401 $5,674,626 $6,011,964 DEPARTMENT INCLUDES: Law Enforcement $5,795,683 Volunteer Patrol 6,000' Fire Protection , 7,500 Animal Coritrol 143,141 Emergency Preparedness 59,640 " CITY OF DIAMOND f./ i.r AR Df=�arMENT t; t 5�I�c Safety ESTIMATED EXPENDITURES 1ta440„ FY 2012-2013 [?E2(�3ZA1C�1#rwiJOY FY 2010-11 FY 20111-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 3,207 4,250 2,800 10,000 41300 Small Tools & Equipment 11,297 10,500 3,600 500 TOTAL SUPPLIES 14,504 14,750 6,400 10,500 OPERATING EXPENDITURES 42125 Te epho 1,440 5,690 5,690 5,690 42126 Utilities 6,915 8,500 5,500 4,100 42130 Rental/Lease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease -Real Prop 150 150- 150 150 42200 Equipment Maintenance 1,075 2,000 0 1,500 42315 Membership &.Dues .3,021 .3,200 3,200 3,200 42325 Meetings 4,051 6,000 4,500 5,000 42340 ` . Education & Training 110 1,000 200 1,000 TOTAL OPERATING EXP. 17,707 26,040 20,740 22,140 PROFESSIONAL SERVICES. 44000 Professional Services 38,710 35,000 35;377 35,500 TOTAL PROF SVCS38,710 35,000 35,377 35,500 CONTRACT SERVICES 45401 CS -Sheriff Department 5,110,954 5,182,716 5,165,514 5,491,933 45402 CS -Sheriff /Special Evts 122,499 107,500 145,000 148,000 45403 Contract Svcs -Animal Cntrl 123,780 126,645 126,645 128,141 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 45405 CS -Parking Citation Admin 7,185 13,000 19,200 20,000 45406 CS =.Wild Animal Cntr(, 3,328 15,000 15,000 15,000, 45410 CS -Crossing Guard Svcs 115,430 133,250 133,250 133,250 " TOTAL CONTRACT SVCS. 5,490,535 51585,611 5,612,109 5,943,824 CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment _ 46250 Misc Equipment DEPARTMENT TOTAL , 6,011,964 5,561,456 5,661,401 5;674,626 97 CITY OF DIAMOND BAR ACTLV_LLY COMMENTARY 2012-2013 DIVISION'TITLE LAW ENFORCEMENT. DIVISION NO. 4411 The City of Diamond Bar contracts with the Los. Angeles County Sheriff's Department for law enforcement services: This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics. prevention,special investigations, and the .,general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday ,Party, Concerts in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances, and, when necessary, issue citations and/or warnin s far violations. Traffic accidents are investigated and their g circumstances recorded and analyzed.' This, division. also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City, is ;currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE NUMBER General Law Units: 10 One -Man 56 -hour One -Man 40 Hour (DUI Patrol) 1 One -Man No Relief 2 Traffic Law Units: Motorcycle 40 -hour 3 Community Service Assistant w/vehicle 1 Community Service Assistant wo/vehicle (unfunded) 1 Motorcycle Supervision - Sergeant " 1 Law Enforcement Technician 1 Narcotics Deputy (STAR) Special Investigations As Requested Helicopter Patrol 4 hours per, month DB Fingerprint Program As Required 98 CITY OF ®IAMOND BA.R ' I +/' tk- R i'- ESTIMATED EXPENDITURES DIJis1z0�_N �awnforce�nent h'r -i;'�+..K "+�'�` �1E;C�'-y'�+.�v�b�t�`9�✓h �^"t�i{c St�Evt } , `rc;,; - , FY 2012-2013 Q1ZCyANiZATfO#r? ".©i311 .1in... •.f, ..•r.. 1. vm.. ✓w i n.)e:.'X. •1.� ..n ✓_ ... I.:. Yn Y FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 322 - 250 300 500 41300 Small Tools &Equipment 1,729 750 850 500 TOTAL SUPPLIES 2,051 1,000 1,150 1,000 OPERATING EXPENDITURES 42125 Telephone 495 500 500 500 42200 Equipment Maintenance 1,075 1,500: 0 1,000 42325 Meetings 563 1,000 500 0 42330 ` Travel-Conference/Research 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 2,133 3,000 1,000 1,500 CONTRACT SERVICES 45401. CS -Sheriff Department 5,110,954 `. 5,182,716 51165,514 5,491,933' 45402: CS-Sheriff/Special Evts 122,499 107,500 145,000 148,000 .45405 CS -Parking Citation Admin 7,185 13,000 19,200 20,000 . 45410 CS -Crossing Guard Svcs 115,430 133,250 133,250 133,250 TOTAL CONTRACT SVCS. 51356,068 5,436,466 5,462,964 5,793,183 DIVISION TOTAL 5,440,466 5,465,114 5,795,683 5,360,252 Wei CITY OF DIAMOND DABS LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION F -Y-12-13 TOTAL BUDGET $5,795,683 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 500 . 500 OPERATING EXPENDITURES 500 Telephone (42125) Amount Budgeted: .. 500 Equipment Maintenance (42200) Amount Budgeted: 9,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: 0 0 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,491,933 SHERIFF'S CONTRACT BREAKDOWN Type of Service Contr Law Enf Units FY 11-12 FY 12-13 One -Man 56 -hour 10 3,352,700 3,427,465 One -Man 40 Hour (DUI Patrol) 1 239,478 244,818 One -Man No Relief (Community Relations) 1 217,708 222,563, One -Man No Relief 1 217,708 222,563 Motorcycle 40 -hour 3 689,364 704,737 Community Service Assistantw/vehicle 1 52,726 53,902 Community Service Assistant wo/vehicle 1 52,726: 0 Motorcycle Supervision -Sergeant 1 203,408 207,944 Law Enforcement Technician 1 80,102 81,888, Narcotics Deputy (STAR) 1 112,320 114,825 Total SheriffsPersonnel: 5,218,240_ 5,280,705 Liability Trust Fund @ 4% 0 211,228 5,491,933 Costs above include 2.23% contract increase from FY 1.1-12 Special Investigations: As Adopted CS -Sheriff /Special. Svcs. (45402) Amount Budgeted: 148,000 City Special Events (City B -Day, Concerts, Etc.) 12,000 Calvary Chapel 107,000 Fingerprint, Program. 25,000 Helicopter Patrol (As Needed/4 hrs. per month) .4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 20,000 20,000; CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250 17 crossing guard locations250 _ 133,. 1 00 CITY OF DIAMOND BAR ACTIVITY COMMENTARY CITY OF DIAMOND BAS ' i ✓ I Iftil k y �5� St' t 7F jTSt w-1� k i4.I� '.. DEE���diii�EN7 �}�.f�t�fic 5a#et��,� tHt ulf •ky 5� t kT'T3 i,� > JjL, 4 "rJit N it F] -r�,,`ftt ; �,�t •.+if t 5 ESTIMATED EXPENDITURES FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 29 2,500 1,000 1,000 41300 Small Tools & Equipment 250 250 0 1,000. 2,750 TOTAL SUPPLIES 29 .1,250 OPERATING EXPENDITURES 3,488 5,000 4;000 5,00042325 " Meetings TOTAL OPERATING EXP. 3,488 5,000 4,000 5,000 DIVISION TOTAL 3,517 7,750 5,250 6,000 i 0.2 103 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION F -Y-12-1.3 TOTAL BUDGET $6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 5,000 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner ' 3,500 Neighborhood Watch Picnic 500 103 CITY OF DIAMOND BAR 'AT2iMi7����_€�� f3ttc��afei Yrs ESTIMATED EXPENDITURES D1SIoN���e�r�oteY�. M FY 2012-2013 oRciITtQN 5� otii4���74 . -ms-E.a,.. _taw ..•'.I..+l . +,f!r., 7,� Y. . ru FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 . Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,500 7,500 7,500 TOTAL CONTRACT SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment - - DIVISION TOTAL 7,359 7,500 7,500 7,500 105 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION -F-Y-1-2A-3 M. CITY OF DIAMOND BAR ACTIVITY COMMENTARY CITY OF DIAMOND BAS DEk�itMENS'y�`�{�lrh�jc�Saf�et�y�� � r� ESTIMATED EXPENDITURES L's5i� 7 51�1��� %"GT �'4� ".��` �`ct�st-�q,.I`�3�i�"d'hK'j�z'tttt; -^•.t4 DIVfS1Cyg*F�A,rurnalontrol���' ttic3 �/v41K i ixi 4 1 SF3 i' t.+ -.V �Ae� 3=i,,1 iy�' oRArzrrQrr FY 2012-2013 ?;��:.©015dUty: FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual' Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 123,780 126,645 126,645 128,141 45406 CS - Wild Animal Control 3,328 15,000 15,000 15,000 TOTAL CONTRACT SVCS.. 127,108 141,645 141,645 143,141 DIVISION TOTAL 141,645 143,141 127,108 141,645 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY -12A3 TOTAL BUDGET $143,141 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 128,141 IVHS Contract Services 113,141 Council Approved IVHS Shelter Renovation Contribution 15,000 CS - Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES D11/�ISiONyy`'a�:Emrgenoyep FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 2,856 1,500 1,500 8,500 - 41300 Small Tools & Equipment 9,568 9,500 .2,500 0 TOTAL SUPPLIES 12,424 11,000 4,000 8,500 OPERATING EXPENDITURES - 42125 Telephone - 945 5,190 5,190 5,190 42126 Utilities 6,915 6,500 5,500 4,100_ 42130 Rental/Lease - Equipment 945 . _ .1,500 1,500 1,500. 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 500 0 500 42315 Membership &.Dues 3,021 3,200 3,200 3,200 42340 Education & Training 110 ` 1,000 200 1,000 TOTAL OPERATING EXP. 12,086 •18,040 15,740 15,640 PROFESSIONAL SERVICES 44000 Professional Services 38,710 35,000 35,377 - 35,500 TOTAL PROF SVCS 38,710 35,000 35,377 35,500 DIVISION TOTAL 55,117 59;640 63,220 64,040 CITY OF DIAMOND OAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY'I z-13 TOTAL BUDGET $59,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 8,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 2,000 Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,100 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) and move 3,600 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 PublicBarricades - Works Supply 0 Mobile Relay Repea Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200). Amount Budgeted: 500 Maintenance of EOC/Equipment 500. Membership & Dues (42315) Amount Budgeted: 3,200'. Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 35,500 Connect CTY Services 35,500 112 ui .1X OF DIAM""NDBAR oli SIT-��I' III��IO1�iB BA�t _- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY coDMUNOTY- DEVELOPMENT— FY 2012-2013 Organization #: 001-5210 through 001-5230 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES $803,284 $840,757 $923,205 $847,242 SUPPLIES 3,565 4,900 4,900 4,000 OPERATING EXPENDITURES 19,336 28,420 28,420 37,370 PROFESSIONAL SERVICES 18,065 198,633 198,633 65,500 CONTRACT SERVICES 385,594 344,745 344,745 373,755 CAPITAL OUTLAY _ 500 _ 500 DEPARTMENT TOTAL $1,328,367 $1,229,844 $1,417,955 $1,499,903 DEPARTMENT INCLUDES: Planning $594,867 Building and Safety .431,098 Neighborhood Improvement 302,403 CITY OF DIAMOND BAR - D��k�Tl>�ENT,S'>h a��� Devew� r�tn ESTIMATED EXPENDITURES Ltl�ltsloN�{��4t� S`immarX+;sf� r FY 2012-2013 QRCE1Ni?rA3(OTat# 30052c1to���23Q�' FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries, 573,997 591,902 591,002 609,844 40020 Over -Time Wages 1,612 4,100 4,100 4,100 40030 Part -Time Salaries - - - - . 40070 City Paid Benefits 8,001 11,296 11,296 10,250 40080 Retirement 98,311 109,495 191,943 101,941 40083 " Worker's Comp. Exp. 9,944 8,882 8,882 10,570 40084 ` Short/Long Term Disability 3,441 3,603 3,603 3,720 40085 Medicare 8,297 8,561, 8,561 8,843 40090 Cafeteria Benefits 99,681 102,918 102,918 - 97,974 40099 Salary Savings - _ TOTALPERSONNEL' 803,284 840,757 923,205 847,242 . SUPPLIES 41200 Operating Supplies 3,565 4,400 4,400 3,500 41300 Small Tools& Equipment 500 500 500 TOTAL SUPPLIES 3,565 4,900 4,900 4,000 OPERATING EXPENDITURES 42110 Printing 1,194 4,900 4,900 5,050 . 42115. Advertising 3,002 2,000 2,000 3,500 42125. Telephone 519 520 ' 520 520 42200. Equipment Maintenance : 357 2,200 2,200 2,200 42310. Fuel 3,061 4,000 4,000 5,000 42315 Membership & Dues 1,910 2,30Q; 2,300 2,500 42320 Publications 816' 1,200 1,200 1,200 '42325 Meetings 405 1,200 1,200- 1,200 42330. Travel-Conferences/R,esearcl^ .3,669 5,300 .5,300 10,800 42335 Travel -Mileage & Auto Allow 3,077 3,500 3,500 3,500 42340 Education &Training 1,326 1,300 1,300 1,900 TOTAL OPERATING EXP.. 19,336 28,420 28,420 37,370 PROFESSIONAL SERVICES 44000 Professional Services .2,000 3,500 3,500 3,500 44100 Corimmission Compensation 4,550 7,000 7,000 7,000 44220 Planning - General Plan 10,888 157,633 157,633 35,000 44240 Prof Svcs - Environmental - 5,000 5,000 5,000 44245 Prof Svcs - Landscape Arch - 1,000 1,000 1,000 ' 44250 Planning - Projects 627 24,500 24,500 14,000 TOTAL PROF SVCS 18,065. 198,633 198,633 65,500 CONTRACT SERVICES 45201 CS -Bldg & Safety 322,701' 282,345 282,345 311,355 45213 CS -Code Enforcement - - 45214.' CS -Property Abatement 493 45520 CS -Graffiti Removal' 62,400 62,400 62,400 62,400: TOTAL CONTRACT SVCS. 385,594 344,745 344,745 373,755 CAPITAL OUTLAY 46200 Office Equipment - - 500 46220 Office Equipment -Furniture _ . 500 _ - 500 _ 500 DEPARTMENTTOTAL 1,328,367 1,229,844 1,417,955• 1,499,903 CITY OF DIAMOND EAR ACTIVITY COIF MENTARY 2012 --2-OT3-- DIVISION 0 2-2013— DIVISION TITLE. PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building& safety, code enforcement, and economic development. The Planning_ Division provides the' community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with; various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Assistant City Manager . .05 Community Development Director .50 Senior Planner 1.00 Assistant Planner 1.00 Planning Technician 1.00 Administrative Coordinator „ 1.00, Total Positions 4.35 118 CITY O F DIAMOND BAR ;yGa42'.i' fi'�Cim+,_� a' 'moi & •Yt a'�i +'ak-t"� tl ' I... �{r •�'.q �a DPTnnNT ttrrr De�efopretnt ESTIMATED EXPENDITURES DyyIVIS10�i�1�..;X> 1aPlanrtFng3F y . FY 2012-2013 Qftt�ANlzTt N`##"52T0' `4 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 343,866 350,466 350,466 368,137 40020 Over -Time Wages 1,325 2,000 2,000 2,000 40030 'Part -Time Salaries 40070 City Paid Benefits 5,266 6,311 6,311 5,720 40080 Retirement 58,563 64,824 113,636 - 61,538 40083 Worker's Comp. Exp. 6,190 5,005 5,005 6,716 '. 40084 Short/Long Term Disability 2,016 2,132 2,132 2,246 40085 Medicare 5,018 5,062 5,062 5,338 40090 Benefit Allotment 55,527 56,787 56,787. 53,802 40099 Salary Savings TOTALPERSONNEL 477,771 492,587 541,399 505,497 SUPPLIES 41200 Operating Supplies 2,306 1,700 1,700 2;000 4130Q Small Tools & Equipment 500 500 500 TOTAL SUPPLIES 2,306 2,200 2,200 2,500 OPERATING EXPENDITURES 42110 Printing 1,169 500 500 550 42115 Advertising 3,002 2,000 2,000 3,500 42125 Telephone 519 520 520 520 42200:' Equipment Maintenance 1,200 1,200 42315 Membership & Dues 1,635 1,800 1,800 2,000 42320. Publications 816 1,200 1,200 1,200 .42325 Meetings' 405 1,000 1,000 1,000 42330' Travel-Conferences/ResearcY : 2,781 3,300 3,300- 7,800 42335' Travel -Mileage & Auto Allow 3,077 3,500 3,500: 3,500 ' 42340 Education & Training 30 800 800 800 TOTAL OPERATING EXP. 13,434 15,820 15,820• 20,870, PROFESSIONAL SERVICES. 44000 Professional Services 2,000. 3,500 3,500 3,500 44100: Commission Compensation 4,550 7,000 7,000 7,000 44220 Planning - Generaf Plan 10,888 157,633 157,633 35,000 44240 Prof Svcs - Environmental 5,000 5,000 5,000 44245 Prof Svcs - Landscape Arch „ 1,000 1,000 1,000 44250 Planning - Projects 627 24,500 24,500. 14,000 TOTAL PROF SVCS 18,065 198,633 198,633 65,500 CAPITAL OUTLAY 46200 Office Equipment 500 46220 : Office Equipment -Furniture - 500 - = -: 500 - 500 DIVISION TOTAL 594,867 511,576 709,740 758,052 '�19 CITY OF DIAMOND BAR PLANNING (001-6210) I3U®GET ®1SGUSSIOI� FYI 2-13 TOTAL BUDGET $594,867 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 505,497 Full-time Assist City Manager 0.05 Com Dev Director 0.50 Sr. Planner 1.00 Administrative Coordinator 0.80 Assistant Planner 1.00 Planning Technician 1.00 4.35 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 550 General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code, Zone Change, Special Projects, Tres Hermanos Zone Change/EIR Telephone (42125) Amount Budgeted: 520 CD Director, Phone Membership & Dues (42315) _ 'Amount Budgeted: 2,000 APA, AEP, AICP, etc Publications (42320) Amount Budgeted: 1,200 Meetings (42325) Amount Budgeted:: 1,000. SGVCOG, Misc. Travel -Conferences (42330) Amount Budgeted: 7,800. League of CA Cities Planners Institute, Southern CA 2,500 APA National Conference, Chicago 3,500; California Chapter APA `Conference; Rancho Mirage 1,800 Page 2: ; Travel -Mileage &Auto Allow (42335) - Amount Budgeted: 3.1500 Reimbursement CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY12-13 Auto Allow - Com Dev Director ( $250/mo) Education & Training (42340) Amount Budgeted: 800 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission Planning - General Plan (44220) . Amount Budgeted: 35,000 2014-2020 Housing Element -Update; printing, noticing & other expenses related to EIR process for General Plan amendments, code amendments & zone changes required to implement the 2008- 008-2014 201 4Housing Element. Prof Svcs- Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental Prof Svcs -Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape -plan checking services (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 14,000 Contract planning services _ CAPITAL OUTLAY Office Equipment-Furniture'(46220) Amount Budgeted: 500 replace broken office equipment as needed 121 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2012-2013 CITY OF DIAMOND BAR D�UI�a3tTIV1ENr Y x� `�G��ri��De�+e�OP�Off ESTIMATED EXPENDITURES J r,ytt' ij,� *�.2t{id 5,�� 1r� RxrRt%�• tFi"Sit4L-� �d SShn�t: [�IViS1oN jBtttling�&s5ajef}Fy �q'i . - FY 2012-2013 s- 5c5�•+'ti'fl`E�p ,,.r��1�,��xphti�K�� CRAN3ZAtTIQI�# _;'}C7�1h5r2A fryer FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 59,723 70,874 70,874 82,849 40020 Over -Time Wages 500 500 500 40030 Part -Time Salaries - - - - 40070 City Paid Benefits 780 1,422 1,422 1,464 40080 Retirement 10,565 13,112 22,985 13,849 40083 Worker's Comp. Exp: 624 718 718 943 40084 Short/Long Term Disability 406 432 432 505 40085 Medicare 824 1,028 1,028 1,201 40090 Benefit Allotment 12,013 13,170 - 13,170 14,130 TOTAL PERSONNEL 84,935 101,256 111,129 115,443 SUPPLIES 41200 Operating Supplies, 840 2,200 2,200 1,000 41300 Small Tools & Equipment - - - TOTAL SUPPLIES 840 2,200 2,200 1,000 OPERATING EXPENDITURES '42110. Printing 25 2,900 2,900 1,500 ' 42200 Equipment Maintenance - - - 1,200 42340 Education'&Training 1,051 - -. = 600 TOTAL OPERATING EXP. 1,076 2,900 2,900 3,300 CONTRACT SERVICES . 45201 CS -Building & Safety, 322,701 282,345 282,345 311,355.. TOTAL CONTRACT SVCS. 322,701 282,345 282,345 311,355 DIVISION TOTAL 398,574 431,098 409,552 388,701 123 CITE( OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION F_Y1_2-'L3 TOTAL BUDGET $431,098 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 115,443 Community Development Director 0.15 , FT Permit Technician 1.00 FT 1.15 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 0 . Small Tools & Equipment Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,200 Equipment Maintenance (42200): ; Amount Budgeted: Microfiche Machine Education & Training (42340) 600 Amount Budgeted: CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 311,355 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check. revenues collected. Anticipated revenues from development of: Commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels: CITY OF DIAMOND BAS DETMF�IT ?� `Csnrrr,Devefoprnet�; ESTIMATED EXPENDITURES dl�iSl�O�fr� n� ���1�glti�or�ipoc��lmp FY 2012-2073 ¢ SANfZATION'# ��o °523o'y5'� FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 170,408 170,562 170,562 158,857 40020 Over -Time Wages 287 1,600 1,600 1,600 40070 City Paid Benefits 1,955 3,563 3,563. 3,066 40080 Retirement 29,183 31,559 55,322 26,555 •40083 Worker's Comp. Exp. 3,130 3,159 3,159 2,911 40084 Short/Long Term Disability 1,019 1,039 1,039 969 40085 Medicare 2,455 2,474 2,471 2,303 - 40090 Benefit Allotment 32,144 32,961 32,961. 30,042 40099 Salary Savings - - TOTAL PERSONNEL 240,578 246,914 270,677 226,303 SUPPLIES 41200.' Operating Supplies 419 500 - 500 500 41300 Small Tools & Equipment - - - '' TOTAL SUPPLIES 419, 500 500 500 OPERATING EXPENDITURES :421 10 Printing _ 1,500 1,500 - 3,000 42200 Equipment Maintenance 357 1,000 1,000 1,000 42310 Fuel 3,061 4,000 4,000 5,000 42315, -Membership & Dues 275 500 500 500 42325 Meetings 200 200 200 42330 Travel-Conferences/ResearcP 888 2,000 2,000 3,000 42335 Travel -Mileage and Auto 11 42340 Education & Training 245 500. 500 500 TOTAL' OPERATING EXP: 4,837 9,700 9,700 13,200 CONTRACT SERVICES 45213 CS -Code Enforcement 45214 CS - Property Abatement 493 -' 45520 CS -Graffiti Removal 62,400 62,400 62;400 62,400 TOTAL CONTRACT SVCS, 62,893 62,400 62,400 62,400 DIVISION TOTAL '343,277 302,403 308,727 , _ 319,514 a CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $302,403 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 226,303 Full-time Com Dev Director 0.15 FT Neighborhood Improvement Officer 1.90 FT Administrative Coordinator 0.10 FT Sr. Office Specialist 0.30 FT . 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Small Tools & Equipment (41300). Amount Budgeted: 0 OPERATING EXPENDITURES - Printing (42110) Amount Budgeted: 3,000 Courtesy Notices, citationbooks, brochures, Handouts Equipment Maintenance (42200) Amount Budgeted: 1,000 N10 Vehicles Fuel (42310) Amount Budgeted: 5,000' NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 500 CACEO (2) Meetings (42325) Amount Budgeted: 200 CACEO Travel -Conferences (42330) Amount Budgeted: 3,000 CACEO annual seminar Education & Training (42340) Amount Budgeted:. 500 SCACEO,CACEO CONTRACT SERVICES CS -'Graffiti Removal (45520) Amount Budgeted: 62,400 127 fTV %17. llI L� JR- Department Department -Community Services CITY OF DIAMOND BAR ESTIMATED .EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2012-2013 Organization #: 001-5310 through 001-5350 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual -Adjusted Projected Proposed PERSONNEL SERVICES $1,924,806 $1,963,862 $2,143,863 $2,070;165 SUPPLIES 154,641 153,141 153,441 158,500 OPERATING EXPENDITURES. 682,202 728,296 758,103 734,922 PROFESSIONAL SERVICES. 15,061 28,440 -28,440 .10,940 CONTRACT SERVICES. 861,794 988,608 988,608 957,128 CAPITAL OUTLAY 6,281 8,975 7,300 56,500 DEPARTMENT TOTAL $3,988,154 $3,644,785 $3,871,322 $4,079;755 DEPARTMENT INCLUDES: - Community Services Administration $382,053 Diamond Bar Center 892,382 Park Operations 951,432 Recreation 1,762,688 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 131 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 825,166 972,887 827,467 916,188 40020 Over -Time Wages 16,934 21,500 23,000 21,500 40030 Part -Time Salaries 656,638 611,143 643,620 660,814 40070 City Paid Benefits 14,073 20,307 ' 20,307 19,059 40080 Retirement' `' 151,300 194,059 340,183 164,302 40083 Worker's Comp, Exp. 37,062 37,874 37,874 40,491 . 40084 ' : Short/Long Term Disability 5,124 6,396 6,396 5,996 40085 Medicare 56,627 57,648 57,648. 59,701 40090 Benefit Allotment - 161,882 187,468 187,468 182,114 40099: Salary 1,924, _ (145,420) TOTAL PERSONNEL 806 1,963,862 2,143;863 2,070,165 SUPPLIES 41200 Operating.Supplies 154,641 153,141 153,441 158,500 41300. Small Tools & Equipment - - - - TOTAL SUPPLIES 154,641 153,141 153,441 158,500 OPERATING EXPENDITURES 42110 Printing- 12,558 23,030 23,030 20,730 42120 Postage Charges 250 42125:, Telephone 11,506 10,950 750 12,750 12,750 42126. Utilities 281,517 282,500 317,000 295,000 Charges 21,150 33,500 33,500 33,500 42130 Renta/gLease of Equipment 11,310 11,900 11,900 12,250 42140 Rental/Lease of Real Prop :61,744 95,130 84,317 84;317 42141 Rental/Lease - Exhibit Sp. 1,489 1,500 1,500 1,500 42200 Equipment Maintenance 12,307 12,700 12;700 12,700 42205 Computer Maintenance - 500 500 500 42210:. Maint. of Grounds/Bldgs 118,576 103,518 102,813 106,605 - ' 42310 Fuel 20,554 15,000 20,000 17,000 42315 Membership &Dues 3,215 2,915 2,915 2,915 42320` Publications 42 50 50 50 42325 Meetings 1,606 1,600. 1,625 1,600 42330 Travel -Conferences 17,755 13,838 13,838 14,000 ' 42335 -Travel-Mileage & Auto Allow 3,347 3,710 3,710 3,000 . 42340 Education & Training 270 ` 200 200 200 . 42353 Anniversary Celebration 63,195 73,355 73,355 73,655 42410 Admissions -Youth Activities 40,061 42,400 42,400 42,400 TOTAL' OPERATING EXP. 682,202 728,296 758,103 734,922 PROFESSIONAL SERVICES 44000 ' Professional Services 7,707 8,240 ` 8,240 8,240 44100 Commission Compensation 2,475 2,700 2,700 2,700 44300 PS - Special Studies 4,879 17,500 17,500 - TOTAL PROF SVCS 15,061 28,440 28,440 10,940 CONTRACT SERVICES 45010 CS -DBC Security 19,679 23,700. 23,700 25,000 .45518 CS Storm Damage 45300 CS -Community Svcs 614,797 719,258 719,258 697,528 45305 CS -Concerts in the Park 19,967 22,150: : 22,150 22,100 131 45310 CS -Excursions 42,180 40,500 40,500 40,500 45320 CS -Contract Classes 165,171 183,000 183,000 172,000 TOTAL CONTRACT SVCS. 861,794 988,608 988,608 957,128 CAPITAL OUTLAY 46250 Misc Equipment 5,281 8,975 7,300 56,500 46410 Capital Improvements 1,000 - - - 6,281 8,975 7,300 56,500 DEPARTMENT TOTAL 3,988,154 3,644,785 3,871,322 4,079,755 132 CITY OF DIAMOND BAR ACTIVITY COMMENTARY DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the skate park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for the operation of the Diamond Bar Center located in_ Summitridge Park. This facility. includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events PERSONNEL. FULL TIME POSITIONS Community, Services Director 1.00 Administrative Coordinator 1.00 Administrative Assistant 1.00 Recreation Supt: 1.00 Recreation Supervisor 1.00 Recreation Specialist 1.81 CS Coordinator 4.00 Parks & Maint Supt. 1.00 Parks & Maint Supervisor 1.00 Parks & Maint Insp/Tech 1.00 . Sub -Total 13.81 PART TIME POSITIONS - BENEFITTED Pre-school Teacher (30hrs/wk) 2.00 Asst. Pre-school Teacher (20 hrs/wk) 1.00 Sub - Total 3.00 133 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 PART TIME POSITIONS Com Svcs Specialist (15hrs/wk) 4.00 Com Svcs Worker 2.00 Com Svcs Leader I 2.00 Com Svcs Leader 11 - 2.00 Maintenance Worker I 2.00 Maintenance Worker 11 3.00 Facility Attendant l : 6.00 Facility Attendant II 10.00 Sub - Total 31.00 SEASONAL PART-TIME POSITIONS CS Specialist.—' Fields/Sports" 4.00 CS Spec(Day CampNouth Master) 1.00 Com Svcs Leader I 5.Q0 Cam Svcs Leader 'll 10.00 Com Svcs Worker 6.00 Sub - Total 26.00 Total Positions 73.81 134 CITY OF DIAMOND BAIL - a' 'iii � {i 4tif i ler r✓�};r1�" ,�,��� {-r. 4 ESTIMATED EXPENDITURES I�IV�IfSfif���hn ' 4''k��'� CORT`'�VCSiA(J�p{ im FY 2010-11. FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected. Proposed PERSONNEL SERVICES 40010 Salaries 178,457 233,242 197,537., 247,107 40020 Over -Time Wages 442 - 1,500 2,000 - 40030 Part -Time Salaries - - 40070 City Paid Benefits 1,700 _ 3,355 3,355 .3,260 . 40080 Retirement 29,381 43,149 75,640 41,306 40083 Worker's Comp. Exp. 4,506- 3,969 3,969 5,109 40084 Short/Long Term Disability 955 1,423 1,423 1,507 40085 Medicare ' 2,552 3,382 3,382 3,583 40090 Benefit Allotment 18,452, 30,575 30,575 31,689 ,40099 Salary Savings - (35,705) _ _. TOTAL PERSONNEL 236,445, 283,390 317,381 335,563 SUPPLIES 41200 Operating Supplies 2,725 1,000 1,300 1,000 41300 Small Tools & Equipment TOTAL SUPPLIES 2,725 1,000 1,300 1,000 OPERATING EXPENDITURES 42125 Telephone 519., 550 550 550 42130 Rental/Lease of Equipment 650 650 650 42200. Equipment Maintenance, 10,353 7,500 7,500 7,500 42210 Maint. of Grounds/Bldgs 81 450 450 450 42310 Fuel 20,554 15,000 20,000 17,000 42315 Membership & Dues 1,065. 800 800 800 42320 Publications 42 50 50 50, 42325, Meetings , 511 250 275 250 42330 Travel -Conferences 10,965 6,930 6,930 7,000 42335 Travel -Mileage .& Auto Allow 3,023 3,000 3,000 3,000 42340 Education &.Training TOTAL OPERATING EXP. 47,113 35,180' 40,205 37,250 PROFESSIONAL SERVICES 44000 Professional Services 7,707 8,240 8,240 8,240 44300 PS - Special Studies 4,879 17,500 17,500 - TOTAL PROF SVCS 12,586 25,740 25,740 8,240: , DIVISION TOTAL 382,053 298,869 345,310 384,626 135 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (00'1-5310) ----BU DGE-TDISGUSSION FYI 2-13 TOTAL BUDGET $382,053 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 335,563 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Coordinator 1.000 FT 2.515 FT Overtime Commission Meetings Amount. Budgeted: 2,000 SUPPLIES Operating Supplies (41200) - Amount Budgeted: 1,000 Operating Supplies 650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) , Amount Budgeted: 7,500 Equipment Maintenance 7,500, Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 - Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 17,000 . Fuel 17,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: .250 Meetings 250 a CITY OF DIAMONp BAR COMMUNITY SERVICES ADMIN (001-5310) g41n�FT nI�C:USSiON FYI 2-13 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,000 NRPA Conf in Anaheim -- Commissioners 10/16-10/18 Registration for 5 persons @ $.523 2,615 Institutes -- 5 @ $100 500 Meals/Parking/Incidentals -- 3 days 1,300 CPRS Conf in San Jose- Commissioners 3/6-3/8/13 _ Registration for 1 person @ n/c Institutes -- 1 person @ $100 .100 Meals/Parking/Incidentals -- 3 days 295 - Airfare 300 _ Car Rental -- 3 days 300 Hotel -- 3 days @ $150 X 1 person 450 National Playground Safety Institute Certification Course & Exam Registration for 1 staff @ $410 ea :.410 Hotel -- 3 days @ $150 X 1 staff 450 Meals/Incidentals 280 Use of City Vehicle . Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: Training Seminars - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 137 UTY OF DIAMONP B r r) ESTIMATED EXPENDITURES ' - - le•:.l':i. :.li'.,'--___ ,1:. r.2.n-5�.k. r.351.•ari.-::aF1's ;:i mmun FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 128,874 130,661 64,832 104,653 40020 Over -Time Wages 29 1,500 1,500 1,500 40030 Part -Time Salaries . 192,794 198,150 198,150 206,688 40070 City Paid Benefits 2,304 2,521 2,521 2,080 40080 Retirement 21,952 24,172 42,373 17,494 40083 Worker's Comp. Exp. 8,565 8,871 8,871 9,108 40084 Short/Long Term Disability 774 796 796 638 40085 Medicare ` 16,050 18,563 18,563 17,329 40090 Benefit Allotment 23,641 24,096 24,096_ 20,286 Salary. Savings (65,829) - TOTAL PERSONNEL 394,983 343,501 361,702 379,777 SUPPLIES 41200 Operating Supplies 51,565 47,300 47,300 47,300 TOTAL SUPPLIES 51,565 47,300 47,300 47,300 OPERATING EXPENDITURES 42110 , Printing 5,290 42,000 12,000 10,000 42125 Telephone 3,498 3,900 5,700 5,700 42126, Utilities 74,692 85,000 85,000 80,000 . 42130 Rental/Lease'- Equip 145 150 150 200 .42141 Rental/Lease - Exhibit Sp 1,489 1,500 1,500 1,500 42200 Equipment Maintenance 365 3,700 3,700 3,700 42210 , Maint. of Grounds/Bldgs 21,423 23,705 23,000 24,155 TOTAL OPERATING EXP. 106,902 .129,955 131,050 125,255 PROFESSIONAL SERVICES 44300 PS - Special. Studies ` TOTAL PROF SVCS _ CONTRACT SERVICES 45010, CS -Security 19,679 23,700 23;700 25,000 45300 CS -Community Svcs 231,543 304,360 304,360 259,950 TOTAL CONTRACT SVCS. 251,222 328,060 328,060 284,950 . CAPITAL OUTLAY 46250 Misc Equipment . 5,281 7,175 5,500 55,100 46410 Capital Improvements 5,281 7,175 5,500 55,100 DIVISION TOTAL 892,382 809,953 855,991 873,612 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $892,382 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 379,777 Full Time Parks and Maintenance Supervisor .40 FT Recreation Superintendent .25 FT Recreation Supervisor .60 FT Com Svcs. Coordinator 1.00 FT 2.25 FT Part Time Com Svcs Spec (4 @ 710 hrs) (Step D) 4.00 PT 2,840 19.39 55,068 Facility Attendant l (1,460 hrs) (Step D) 2.00 PT 1,460 13.24 19,330 . Facility Attendant 11(4,380 hrs) (Step D) 6.00 PT 4,380 17.63 77,219 Maintenance Worker 11 (896 hrs)(Step D) 1.00 PT 896 17.63 15,796 Com Svs Worker (932 hrs) (Step D) 2.00 PT 932 10.35 9,646 Com Svcs Leader.1 (1,140 hrs) (Step D).. 2.00 PT 1,140 11.61 ., 13,235 Com Svcs Leader 11 (932 hrs) (Step D) 2.00 PT 932, 13.24 12.340 19.00 PT 202,635 Overtime Wages Amount Budgeted: 1,500 SUPPLIES Operating Supplies (41200) Amount Budgeted`. 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900, Replacement Flags 3,500 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 . OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 6,000. Postcards, Letterhead, Contracts, Comment Cards, 4,000 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: . 80,000 Gas 8,000 Water 3,500 Edison 68,500 139 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) - -_-. FY12.13 Page 2 Rental/Lease 1,700 Equipment 200 Exhibit Space ` 1,500 Equipmenti Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 24,155 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring. 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,655 . Clean GVBR fabric partitions 3,000 AQMD Generator Fees (Operating & Emissions) 500 CONTRACT SERVICES CS -Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 259,950 Building Maintenance. Contract w/4 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,200 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 4,000 ...Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY MiscEquipment (46250) Amount Budgeted: 55,100. Replacement Tables 3,000 Portable ADA Assistive Listening Device for Pine/Oak/Syc & 11500 back-up for GVB New Trash Cans - 20 4,000 New Plant Pots 1,600 New Portable Bars 3,000 New - Front Entrance with sliding door 30,000. - Occupancy. Sensor Retrofit (Energy Savings System for HVAC) 12,000 CITY OF DIAMOND DAR D��xP�RTME�i�T ESTIMATED EXPENDITURES.ulSltdx �fi��cRb€>�muria� Jv�� usy, iZ`�r a rT 7TD, it �L •w. J h}.(^ f,f i 1fY` 4t .. .J p3tsi �5 r �Park�iera#tbis N EY 2012-2013 ORGANIZA IE t # „z st 0 84.b, r { FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed. PERSONNEL SERVICES 40010 Salaries 110,601 109,896 109,896 114,554 40020. Over -Time. Wages 3,048 5,000 5,000 3,000 40030 Part -Time Salaries 131,887 125,643' 125,643 127,725 City Paid Benefits 1,844 2,017 2,017 1,972 .40070 40080 Retirement 18,844 20,331 35,640 19,149 40083 Worker's Comp. Exp. 7,28.3 7,066 7,066 7,268 40084 Short/Long Term Disability 652 670 670 699 40085 Medicare 11,156 11,205 11,205 11,432 40090 Benefit Allotment 18,84.0 19,104 19,104 - 19,584 TOTAL PERSONNEL .304,155 300,932 316,241 305,383 SUPPLIES 41200 - . Operating Supplies 22,576 21,700 21,700 25,200 41300 Small Tools & Equipment TOTAL SUPPLIES 22,576 21,700 21,700 25,200 OPERATING EXPENDITURES: 42125 Telephone; 7,489 6,500 6,500 6,500 42126 Utilities' 206,825 197,500 232,000' 215,000 42130 Rental/Lease of Equipment 639 500 .500 . 500 42210 : Mairit. of Grounds/Bldgs 97,072 79,363. 79,363 82,000 _ TOTAL OPERATING EXP. 312,025 283,863 318,363 304,000• CONTRACT SERVICES .45300 CS -Community Svcs 295,249,- 295,250 295,250. 316,450 TOTAL CONTRACT SVCS. 295,249, 295,250 295,250 316,450 CAPITAL OUTLAY _ 46250 Misc Equipment 1,800 1,800 46410 . Capital Improvements 1,000 - - 1,000 1,800 1,800 DIVISION TOTAL 903,545 953,354 951,032 935,005 141 CITOF DIAMOND BAIL PARK OPERATIONS SUMMARY (001 -5340) ---------------BUDGET DISCUSSION-- -----= FY12-'13 TOTAL BUDGET $951,032 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 305,383 Full Time. Parks & Maint, Insp/Tech 1.00 FT Parks & Maint Supervisor 0.60 FT 1.60 FT Intermittent Part Time Facility Attendant I - 2,494 hrs @ D -Step 4.000 IPT Facility Attendant II - 2,311 hrs @ D -Step 4.000 IPT Maintenance Worker I - 1,250 hrs @ D -Step 2.000 IPT .,'Maintenance Worker 11 -1,980 hrs @D -Step - 2.000 IPT 12.000 IPT Over -Time Wages Amount Budgeted: 3,000.. SUPPLIES Operating Supplies (41200) Amount Budgeted: 25,200 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk. Bags 7,000 Staff Work Boots 700 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 6,500 . Heritage Park = 930 Heritage Community Ctr 930 Maplehill Pk _ 930 Pantera Pk 930 Peterson Pk 930 Reagan Pk 930 Sycamore Cyn Utilities (42126) 215,000 Amount Budgeted: Paul Grow Park 1.1,622 Water -- Water rate increase for all Parks 11,022 Electric 600 Heritage Park 10,472 - Water 9,372 Electric 1,100 CITY OF DIAMOND. BAR PARK OPERATIONS SUMMARY '(001-5340) BUDGET DISCUSSION 143 FYI 2-13 Page 2 Heritage Community Ctr 16,900 Water - Included with Heritage Park Electric 13,500 High Speed Internet-- Computer & Phone 1,400 Gas .. 2,000 Lorbeer Lights 12,500, . Electric 12,500 Maplehill Pk 13,603 Water 11,022 Electric : 2,500 LA County Sewer Service Charge 81 Pantera Pk 46,792 Water 33,772 Electric . 13,000 LA County Sewer Service Charge 20 Peterson Pk 27,092 Water 22,072 Electric 5;000 LA County Sewer Service Charge 20 Reagan Pk ' 12,483 Water 9,402 Electric 3,000 LA County Sewer Service Charge 81 Starshine Pk ` . 9,722 Water 8,822 Electric 900 Summitridge 30,787 Water 30,787 Electric - Included w/DBC Sycamore Cyn & Trail Mesa/Trailhead .17,127 Water - 12,127 Electric 5,000 Washington Park 5,899 Water 4,999 Electric 900 Rental/Lease of Equipment (42130) 500 Amount Budgeted: Rental equip to repair Trails ` 500 Maint. of Grounds/Bldgs (42210) 82,000 Amount Budgeted: Paul Grow Park Mise Maint-lrrigtn, Ltg, Elec, pest Ctrl, etc . 11000. Heritage Park; Misc Maint-lrrigtn; Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Gtr Building Maintenance Contract 5,800 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, eta 800 143 CITE` OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) _ ---BUDGET DISCUSSION---.------- FY'12-'13 Page 3 Maplehill Pk Misc Maint-Irrigtn, Ltg; Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 . Misc Maint of Dog Park (disinfectant, etc) 5,000 Resurface Basketball Courts 15,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Peterson Pk Weed Removal / Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail . 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk _ 0 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Replace Drinking Fountain 5,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc : 200 Summitridge Park/DBC` Misc Maint-lrrigtn, Ltg, Elec, Pest. Ctrl, etc 1,000 Sycamore Cyn Park & Trail/Trailhead Cleaning. of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc. 1,000 . Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 316,450 ` Landscape. Maintenance Contract ValleyCrest Contract 119,288 Paul Grow Park 20,574 Heritage Park 1.3,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 Washington Park -- est. 8,100 ValleyCrest Contract 197,162 : . 'Pantera Park : 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904. Summit Ridge Park (incl. w/Diamond Bar Center) - Dog Park -- est. 5,000 144 CITY OF, DIAMOND BAR ESTIMATED EXPENDITURES r;v )n47 -9n41 145 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 - Salaries 407,234 499,088 455,202 449,874 40020 Over -Time Wages 13,415 15,000 15,000 15,000 40030 Part -Time Salaries 331,957 287,350 319,727 326,401 40070 City Paid Benefits 8,225 12,414 12,414 11,747. .40080` Retirement 81,123 106,407 186,530 86,353 ' 40083 Worker's Comp. Exp. 16,708 17,968 17,968 19,005 .40084 ShortlLong Term Disability 2,743 3,507 3,507 3,151 40085 Medicare 26,869 24,498 24,498 27,357 40090 Benefit Allotment 100,949 113,693 -113,693. - 110,555 40099. Salary Savings (43,886) TOTAL PERSONNEL 989,223 1,036,039 1,148,539 1,049,443 SUPPLIES 41200 Operating Supplies 77,775 83,141 83,141 85,000' TOTAL: SUPPLIES 77,775 83,141 83,141: 85,000 OPERATING EXPENDITURES 42110 Printing 7,268 11,030 11,030 10,730 42120 , Postage Charges _ 250 42128. Banking Charges 21,150 33,500 33,500 33,500 42130 Rental/Lease of Equipment' 10,526 10,600 10,600 10,900 42140 Rental/Lease of Real Prop' 61,744 95,130 84,317 .84,317 42200 Equipment Maintenance 1,589 1,500 1,500 1,500 42205 Computer Maintenance 500 500. 500 42315 Membership & Dues = 21150. 2,115 2,115 2,115 42325 Meetings 1,095. 1,350 1,350 1,350 42330 Travel - Conferences 090 6,908 6,908 7,000 42335 Travel -Mileage & Auto Allow 324 710 710 - 42340 Education & Training 270 200: 200 200 42353 City Birthday Party " 63,195. 73,355 73,355 73,655 ' 42410 Admissions -Youth` Activities 40,061 42,400 42,400 42,400 TOTAL OPERATING EXP:. 216,162 279,298. 268,485 268,417 PROFESSIONAL SERVICES. 44100 Commission Compensation 2,475 2,700 2,700 2,700 TOTAL PROF SVCS, 2,475 2,700 2,700 2,700 CONTRACT SERVICES _ 45300 CS -Community Svcs 88,005 119,648 _ 119,648 121,128 45305. CS -Concerts in the Park 19,967 22,150 22,150 22,100 45310 CS -Excursions 42,180 40,500 40,500 40,500 45320 CS -Contract Classes 165,171 183,000 183,000 172,000 TOTAL CONTRACT SVCS. 315,323 365,298 365,298 355,728 CAPITAL OUTLAY 46250 Misc Equipment.,..1,400 - - - 1,400 DIVISION TOTAL 1;762,688 1,600,958 1,766,476 1,868,163 145 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) -_---13UDG ET_DI S -C U-S.S.1ON-----. FY12-13 TOTAL. BUDGET $1,762,688 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,034,443 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant ` 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec Specialist 0.810 FT Rec Specialist 1.000 FT 7.445 FT Regular Part -Time Part -Time Salaries: ..Asst. Preschool Teacher (20 hrs) 1.00 RPT 1,040.00. $16.74:.. Preschool Teacher (30 hrs) 1.00 RPT 1,560.00 $18.45 Preschool Teacher (26 hrs) 1.00 RPT 1,352 $15.18 3.00 RPT Seasonal Part -Time CS Spec. -Day Camp/Youth, Master Plan 1.00 SPT . Implementation (990 hrs @ D -Step) 990.00 $19.78 CS Spec.-Fields.(3,068 hrs @ D -Step) ' - 3.00 SPT 3,068.00: $19.78- CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT 990.00 $19.78 CS Workers_ (990 hrs @"D, -Step) 6.00 SPT 990.00 $10.56 CS Leader (3,960 hrs @ C -Step) 4.00 SPT 3,960.00 $11.28. CS Leader-TinyTots (900 hrs @ E -Step) 1.00 SPT 900.00 $12.43 CS Leader II (6,926 hrs @ D -Step) , 10.00 SPT 6,926.00 26.00 SPT Total Part -Time Salaries: Overtime Wages (40020) . Amount Budgeted: 15,000. Summer Day Camp 1,007 ' Senior Excursions I_ 531 Haunted House 1,477 4th of July Event 628 Candy Cane Craft Fair 516 . 24th Birthday Party--_ 1,846 - Adult Excursions 2,926 Youth & Adult Sports 846 Winter Snow Fest :738 YMP & Youth in Action 3,673 " Diamond Bar Day at the Fair 296 Concert Share 110 Easter Egg Hunt 296 Arbor Day 0 . Staff Softball Tournament 0 Veterans Recognition .110 ' CITY OF DIAMOND DAR RECREATION SVCS (001-5350) BUDGET DISCUSSION 147 FY12-13 Page 2 SUPPLIES Operating Supplies (41200) Amount Budgeted: 85,000 Haunted House/FFF 3,502 Easter Egg Hunt 2,849 Youth Soccer 3,558 Youth Basketball 10,505 Adult Volleyball 222 Candy Cane Craft Fair 852 Concert Share 1,420 Senior Excursions 1,136 Senior Dances/Programs 6,980 Adult Basketball 3,517 Day Camp Staff Shirts 2,839 YMP Imp & DB4 Youth 4,003 Adult Excursions 691 " Volunteer Program 769 Tiny Tots 6,152 Youth Baseball 11,227, Winter Snow Fest 6,672 Concerts in the Park . 1,1451 Contract Classes 946 Veterans Recognition " 3,644 Arbor Day Celebration 852 Fourth of July 2,366 Diamond Bar Day at the Fair 331 Senior Softball 662 Field Attendant 340 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,730 Concerts in the Park/Movies in the Stars 775, Day Camp 775 Winter Snowfest. 575 Youth Basketball 575 Youth Baseball 475 Youth Soccer - — ..475. Easter Egg Hunt 400 Haunted House & Fall Fun Festival 400 Tiny Tots 350 Candy Cane Craft Fair 600 Senior. Programs 755 ContractClasses 700 Veterans Recognition 600 Armed Forces Banners Brochures . 150 Fourth of July 500 DB4Youth 1,625 Diamond Bar Day at the Fair 650 Concert Share .350 147 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) ----__13UD-GET DISC_U_SSION__------- FYI 2-13 ---:FY12-13 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 33,500; Credit Card Charges 331500 Rental/Lease of Equipment (42130) Amount Budgeted: 10,900 Winter Snowfest 3,500 Fireworks Show 4,300 Sound System 1,500 Restrooms/Sinks 1;100 Tables/Chairs/Equipment 1,000 Light Tower Rental 700 Concert Share 3;100 Rental/Lease of Real Prop (42140) Amount Budgeted: 84,317 Youth Basketball Games + Practice 24,409 Youth Indoor Soccer 4,700 Adult Volleyball 8,640 Adult Basketball 32,768 Contract Classes : 10,500 4th of July (Lorbeer MiddleSchool) 3,000 Winter Snow Fest 200 Easter Egg Hunt 400 Equipment Maintenance (42200) Amount Budgeted: . 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software -Staff Scheduling 500 Membership& Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240. Lern (2 Staff) 400 Calif. Asso. of Senior Service. Centers (1 Staff) 50 WILS (3 Staff) .. _ ;. 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.P.R.S. Seminars 200 S.C.M.A.F: Sports Institute (4 staff) 310 Brochure Exchange Meetings .120 CPRS District XIII Meetings 600 WILS Meetings 120 148 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY12-13 Page 4 Travel - Conferences (42330) Amount Budgeted: 7,000 NRPA Conf in Anaheim —1 staff 10/16/12-10/18/12 Registration for 1 staff @ $523 523 Institutes --1 @ $100 100 Meals/Parking/Incidentals -- 3 days 260 C.P.R.S. Conference - San Jose 3/6-3/8/12 Registration for 5 persons @,$340 1,700 Meals/Parking/Incidentals -- 3 days 1,097 Airfare 1,070: Car Rental-- 3 days' 0 Hotel -- 3 days @ $150 X 5 persons 21250 Travel -Mileage & Auto Allow (42335) Amount Budgeted: - Staff Mileage - Education & Training (42340) Amount Budgeted: 200 Day Camp -' 100 Tiny Tots 100_ City Birthday Party (42353) Amount Budgeted: 73,655 Banners 5;300 Special Event Insurance 1,800 Restroom/Sink Rental 1,000 Sound System Rental 750 Equipment Rental- Tables' Chairs, Generators, Canopies 9,500 Contract Staff/Security 1,850 Rides/Attractions . 23,780 Non Profit's. Organizations Revenue Share 12,300 Annual Birthday Pins 2,700 Decoration/Signs 3,600 . Games/Game Prizes 4,700 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 700, Wrist Bands 500 Flyers/Posters/Promotion 1,350 . Council & Commission Shirts 900 Kwik Covers 500 . Car Show Supplies 1,475 Admissions -Youth Activities (42410) Amount. Budgeted; 42,400 Day Camp - Excursions 40,800 ... Tiny Tots 800 DB4 Youth .800, 749 CITY F ire A ; ,. r N D BAR. ►,TION SVCS (001-6350 FY1 2-13 Page 5 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted:, 121,128 Adult Basketball Officials 1,188 Tiny Tots 750 Staff One Pitch Tourney 250 Volunteens 2,500 Daycamp — Summer Entertainment 1,600 Youth Basketball Officials 4,620 PeaceBuilders 2,815 Winter Snow Fest- 2013 24,000 Snow 13,000 ` Sound System 750 Special Event Insurance 600 Food Vendor Reimbursement 550 Valley Crest/MCE 1,500 Banners 500 Event Security 600 Revenue Split w/Organizations 6,500 Senior Program 29,020 Haunted House/Fall Fun Festival 1,700 Special Event insurance 400 Banners ' .700 Revenue. Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Banners 600 Fireworks Show — 2012 21,300 Fireworks 12,900 Entertainment 5,000. Banners (5 New Horizonital) 800 Valley Crest 600 Insurance 2,000 Veterans Recognition - Entertainment 200 Armed Forces Banners 15,855 Movies under the Stars -- Movie Rentals 3,100 DB4Youth 7,480 Diamond Bar Day at the Fair - Entertainment 800 Concert Share 2,400 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) 151 R1 IDGET—DISCLIS-SION FY12-13 - Page 6 Concerts in. the Park (45305) 22,100 ' Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 900 Banners & Replacement Signage 3,400 Special Event Insurance 2,000 - Annual ASCAP Registration 650 Annual BMl Registration 650 CS -Excursions (45310) 40,500 Amount Budgeted: Adult Excursions 15,500 . Senior Excursions 25,000 CS - Contract Classes (45320) 172,000 Amount Budgeted: Contract Class Instructors 167,000 Instructor Insurance 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,400 Table Tennis Table 1,000 Youth Sports Scoreboards/Timers 400 151 CITY OF DIAMOND BAS ESTIMATED EXPENDITURES SUMMARY FY 2012-2013 Organization #: 001-5510 through 001-5558 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES _ $785,252 $819,322 $903,373 $820,19.4 SUPPLIES 54,537 61,700 59,700 59,000 OPERATING EXPENDITURES -100,766 112,150 109,850 119,550 PROFESSIONAL SERVICES 39,954 101,883 101,883' 104,500 CONTRACT SERVICES 1,333,247 1,454,385 1,379,390 1,378,560 CAPITAL OUTLAY 1,811 3,000 3,000 3,000 DEPARTMENT TOTAL $2,315,567 $2,552,440 $2,484,804. $2,557,196 DEPARTMENT INCLUDES: PIN Administration $620,881 Engineering 288,868 Road Maintenance 1,197,295 Landscape Maintenance 377,760 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 577.811 603,159 581.800 603528 40020 Over -Time Wages 2.089 2.500 2.500 2.500 40030 Part -Time Salaries ` - - ' - 40070 City Paid Benefits 7.066 8.687 8.687 8.153 40080 Retirement 97.929 111.625 195`670 100.886 40083 Worker's Comp. Exp. 12.305 11`148 11.140 13.027 40084 Short/Long Term Disability 3.275 3.671 3.671 3.682 40085 Medicare 8.279 8.725 8.725 8.751 40090 Cafeteria Benefits 76'488 81.165 81.165 73.668 40098 Salary Savings 3.187 4.000 4.000 4.000 42200 TOTAL PERSONNEL 785,252 819,322 903,373 820,194 SUPPLIES 41200 Operating Supplies 2,950 4,500 2,500 4,500 41250 Road Maint Supplies 47.952 52,700 52.700 50,00 41300 Small Tools &Equipment 3,635 4500 4,500 . 4,500 . TOTAL SUPPLIES '54.53/ m./uu 59.700 59,000 OPERATING EXPENDITURES ' 42110 Printing 9.539 8.000 5i000 0.000 42115 Advertising 3,550 3.500 3.500 8,000 42125 'Telephone 519 - 550 550 550 42126 Utilities 59,882 08`000 08.000 7O.UOO ` 4230 3.187 4.000 4.000 4.000 42200 Equipment Maintenance 4.546 4,000 4.000 4.000 42310 Fuel 8.603 8.000 8.000 8.500 42315 Membership &Dues 1.985 2.100 2.800 2.500 42320 Publications 385 1`000 1,000. 1.000 42325 Meetings 947 2,500 2.500 2,500 ' 4233O o Travel -Conferences mnoee �� 2813 . 45O0 . 450D . 4 .500 42335 Travel -Mileage &Auto Allow 3,270 3,500 3\500 3,500 42340 Education &Training loxu 2500 TOTAL OPERATING EXP. 100./66 112,150 109.850 //:.00u PROFESSIONAL SERVICES 44000 Professional Services 3,720 8,605 8,605 6,500 44100Commission Compensation 1,550 3,000 3,000 3,00044240 Pmf65,278 65,278 70,00044520 Prof Svcs -Engineering 1 5,685 25,000 25,000 25,000 TOTAL PROF SVCS 09,954 101,883 101,883 /0*,500 CONTRACT SERVICES 45221 C8- Engineering 93,368 57,237 50,000 45,000 | 45222 CG - Traffic 16,938 83,282 28,000 25,000 45223 CG-PlanChenking 20J10 31.094 20.000 12.300 45224 CG'Soils 5,000 5,000 5,000 ' 45226 CS-Suwmying 3,000 3,000 3,000 5,000 45227 CG-InapeoUon` 7,480 31,382 10,000 20,500 45500 Contract Services 47,605 35,000 35,000 35,000 � 45501 C8-'�~ ` -�-' 148J54 135,000 135,000 135,000OD0 � 45502 CG-Roac 237.650 240,000 240,000 240,000 � 45503 [. CG' Parkway Maint 23793' 24,675 24,675 ` 24,675 ! � � 1|55 ' 45504. ' CS - Sidewalk Insp & Repair 190,482 150,000 150,000 150,000 45506 CS - Striping & Signing 28,270 50,000 50,000 50,00.0 45507 CS - Traffic Signal Maint 175,594 250,000 220,000 220,000 45508 CS - Vegetation Control 102,015 102,015 102,015 102,400 45509 CS - Tree Maintenance 167,541 195,200 195,200 _LL_ 198,835._:__._ ___C87_ 45510 Watering 18,036 16,500 16,500 16,850 45512 CS - Storm Drainage 11,912 15,000 15,000 15,000 45522 CS - Right of Way Maint 17,886 50,000 50,000 50,000 45530 CS - Industrial Waste 22,153 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 1,333,247 11-454,385 1,379,390 1,378,560 CAPITAL OUTLAY 46220 Office Equip -Furniture - 46250 Misc Equipment 1,811 3,000 3,000 3,000 1,811, 3,000 3,000 3,000 DEPARTMENT TOTAL 2,484,804 2,315,567 2,552,440 2,557,196 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 3 DEPARTMENT TITLE: PUBLIC WORKSIENGINEERING DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right -*of -ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to *ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The I department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Public Works Director 0.85 Senior Civil Engineer. 0.85 Associate Engineer 1.00 Assistant Engineer 0.95 PW Maintenance Supt 1.00 Sr. Street Maint Wkr 1.00 Administrative Coordinator 0.75 Total Positions 6.40 157 CITY OF DIAMOND BAR DEPARTMENT= 3�r �u�l,C''uvorx5����{;� i-?ar snss r t,-•h-,,.aar5�'z �...1-t +r ESTIMATED EXPENDITURES ,.ya{t i�.,�.� Dlt7is10id ts� PttblicCs"Ackmin;�. FY 2012-2013 , ti7rry,�irPA u.�� isfia �it4�'�i�'£ui 7Zh7��i °f.tt� is RR N 2ArrOrr# , ©� 551O��sr. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 254,744 276,832 265,473 265,796 40020 Over -Time Wages 385 2,000 2,000 2,000 40030 Part -Time Salaries 40070 City Paid Benefits 3,166 3,735 3,735 3,315 40080 Retirement 42,958 51,255 89,849, 44,430 40083 Worker's Comp. Exp. 4,526 3,326 3,326 4,710 40084 Short/Long Term Disability 1,398 1,680 1,680 1,621 40085 Medicare 3,663 3,993 3,993 3,854 40090 Benefit Allotment 30,329 33,411. 33,411 31,104 40099 Salary Savings . (11,359) - - TOTAL PERSONNEL 341,169 364,873 403,467 356,831 . SUPPLIES 41200 Operating Supplies 2,950 4,500 2,500 4,500 41300 Small Tools & Equipment 500 500 500 TOTAL -SUPPLIES 2,950 5,000 3,000 5,000 OPERATING EXPENDITURES 42110 Printing 9,539 8,000. 5,000 8,000 42115 Advertising 3,550 3,500 3,500 8,000 42125 Telephone 519 550 550 550 42126 Utilities 59,882 68,000 68,000 70,000 42315 Membership &Dues 906 1,000 1,000 1,000 42320 Publications 385 1,000 1;000 1,000 42325 Meetings 922 2,000 2,000 2,000 42330 Travel -Conferences 2,813 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow.. 3,222 3,000 3,000 3,000 42340 Education & Training 1,530 1,500 1,500 1,500 TOTAL OPERATING EXP. 83,268 92,550 89,550 99,050 PROFESSIONAL SERVICES 44000 Professional Services 3,720 8,605 8,605 6,500 44100 Commissioner Comp 1,550 3,000 3,000 3,000 44240 Prof Svcs -Environmental 28,999 65,278 65,278 70,000 TOTAL PROF SVCS 34,269 76,883 76,883 79,500 CONTRACT SERVICES 45221 CS - Engineering 82,516 38,089 35,000 30,000 45227 CS - Inspection 7,480 31,382 10,000 20,500 .45530 CS - Industrial Waste 22,153 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 112,148 99,471 75,000 80,500 CAPITAL OUTLAY 46220 Office Equip -Furniture CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION ------------- TOTAL BUDGET $620,881 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 356,831 Public Works Director 0.75 FT Senior Civil Engineer 0.40 FT. Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Administrative Coordinator 0.75 FT 2.50 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies , Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 8,000 mailings related to public works/traffic/parking/street sweeping activities Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow Utilities (42126) Amount Budgeted: 70,000 Traffic signals Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars Travel -Conferences (42330) Amount Budgeted: 4,UUU League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc,Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission Prof SVCS -Environmental (44240) Amount Budgeted: 70,000. NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 Coyote Creek TMDL Implementation/Monitoring/R.eporting Requirements 30,000 Sewer Sys Overflow/WDR Permit Fee 8,500 NPDES Permit Fee 19,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 20,500 Grading, sewer, storm drains, and various development improvements. CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 161 GIVE OF DIAMOND BAS DLF AiF�tTll)i�Iil�'t��� ESTIMATED EXPENDITURES V(\Ga7 r+,��tiH+1SnJsSi",u Lyst$t Y d bIVfSJ01 En sneer n ` FY 2012-2013 FY 2610-11 FY 2011-12 FY 2011.-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 158,463 162,255 162,255 165,501 40020 Over -time Wages 660 40070 City Paid Benefits 1,930 2,269 2,269 2,218 40080 Retirement 26,965 30,017 52,619 27,665 40083 Worker's Comp. Exp. 3,197 3,245 3,245 3,310 40084 Short/Long Term Disability 964 990 990 1,010 40085 Medicare 2,273 2,353 2,353 2,400 40090 Benefit Allotment 21,384 21,924 21,924 22,464 TOTAL PERSONNEL 215,836 223,053 245,655 224,568 OPERATING EXPENDITURES 42315 Membership & Dues 1,089 1,100 1,800 1,500 42325 Meetings 25 500 500 500 42330 Travel -Conferences 500 500 500 42335 Travel -Mileage &Auto Allow 48 500 500 500 42340 Education &Training 1,000 1,000 1,000 TOTAL OPERATING EXP. 1,162 3,600 4,300 4,000 CONTRACT SERVICES 45221 CS - Engineering 10,852 19,148 15,000 15,000 45222 CS - Traffic 16,938 33,282 28,000 25,000 45223 CS - Plan Checking 20,710. 31,094 20,OQO 12,300 45224 CS - Soils . 5,000. 5,000 5,000 . 45226 CS - Surveying 3,000 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 51,500 91,524 71,000 60,300 DIVISION TOTAL268,498 318,177 320,955 288,868 162 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION TOTAL BUDGET $288,868 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 224,568 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG - Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) - Amount Budgeted: 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS; UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys, Traffic ' Impact Studies, NTMP Plans, etc. CS -Plan Checking (45223) Amount Budgeted: 12,300 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS -.Surveying (45226) Amount Budgeted: 3,000 As needed basis U CITY OF DIAMOND BAS d k � 3��W4vu 4Y•�o- yeFr+ g°-,. jam- rF .f2�) u' r QLF�.AI�,7�I1�ENT °fry r`�t�t1F)��C�OI't�5. �srs,''''rY ��,t''''"'4.,..a,.,trrr.J�'�+rv+ ate¢;i.�N, c,�•y+,QTS+ ±� -, �� r'�bli ESTIMATED EXPENDITURES 4��,.-+•� rzrc'.��17i {�L li4Q.a�tXl���lC.r}��f.� FY 2012-2013 Qk2,t�yp1,l�tiZ�A�'fG,j,N.#,�;,{��,h©Ci,-1r„5���.�',,i+ }?<•4i FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 164,604 164,072 164,072 172,231 40020 Over -Time Wages 1,044 500 500 500 40D70 City Paid Benefits 1,970 2,683 2,683 2,619 40080 Retirement 28,006 30,353 53,208 28,790 40083 Worker's Comp. Exp. 4,582 4,578 4,578 5,007 40084 Short/Long Term Disability 913 1,001 1,001 1,,051 40085 Medicare 2,343 2,379 2,379 2,497 40090 Benefit Allotment 24,785 25,830 25,830 26,100 TOTAL PERSONNEL 228,247 231,396 254,251 238,795 SUPPLIES 41250 Road Maintenance Supplies 47,952 52,700 52,700 50,000 41300 Small Tools & Equipment 3,635 4,000. 4,000 4,000 TOTAL SUPPLIES 51,587 56,700 56,700 54,000 OPERATING EXPENDITURES` 42130 Rental/Lease of Equip. 3,187 4,000: 4,000 4,000 42200 Equipment Maintenance 4,546 4,000 4,000 4,000 42310 Fuel 8,603 8,000 8,000 8,500 TOTAL OPERATING EXP. 16,336 16,000 16,000 16,500 Professional Services 44520 Prof Svcs - Engineering 5,685 25,000 25,000 25,000 5,685 25,000 25,000 25,000 CONTRACT SERVICES 45501 CS -Street Sweeping 148,754 135,000 135,000 135,000 45502. CS -Road Maintenance 237,650 240,000 240,000 240,000 45504 CS -Sidewalk Insp & Repair 190,482 150,000 150,000 150,000 45506 CS -Striping & Signing 28,270 50,000 50,000: 50,000 45507 CS -Traffic Signal Maint 175,594 250,000 220,000 220,000 45512 CS -Storm Drainage 11,912 15,000 , 15,000 15,000 45522 CS -Right of Way Maint 17,886 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 810,548 890,000 860,000 860,000 CAPITAL OUTLAY 46250 Misc Equipment 1,811 3,000 3,000 3,000 - 1,811 3,000 3,000 3,000 DIVISION TOTAL 1,114,214 1,222,096 1,214,951 1,1971295 TOTAL BUDGET $1,197,295 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 238,795 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies 41260) Amount Budgeted: 50,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc:) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment, Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc Fuel (42310) Amount Budgeted:. 8,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 CS -Road Maintenance (45502) Amount Budgeted: 240,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 150,000 Sidewalk R & R CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping.& Signing work 165 CITY OF DIAMOND BAIL ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 CS -Storm Drainage (45512) 15,000 Amount Budgeted: Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) 50,000 Amount Budgeted: Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted:. 3,000 Equipment Replacement .: CITY OF DIAMOND BAR s s i•1 t f)�'r.+n'�'1t�a a�� }ye� �7 t�. ; D�PkY�TmI�NT����p�l��� }xr ���4y�};�� CiIYS�,L� ESTIMATED EXPENDITURES FY 2012-2013 QRANiZI�jL� .S,N^,;•< s? �, FY 2010-11 FY 2011-12 . FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services 47,665 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675- 4,675 45508 CS -Vegetation Control 45508 102,015 102,015 102,015 102,400 45509 CS - Tree Maintenance 167,541 195,200 195,200 198,835 45510 CS -Tree Watering 18,036 16,500 16,500 16,850 TOTAL CONTRACT SVCS. 359,050 ' 373,390 373,390 377,760 DIVISION TOTAL 373,390 377,760 359,050 373,390 167 .CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5550) BUDGET DISCUSSION F -Y-12-113 _ - TOTAL BUDGET $377,760 CONTRACT SERVICES Contract Services (45500) , Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS -Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS -Vegetation Control (45508) Amount Budgeted: 102,400 MCE Contract 78,900 Crestline Annexation Area 10,100 Freeway Ramps/Cal Trans ROW 13,400 CS -.Tree, Maintenance (45509) *Amount Budgeted: 198,835 WCA Contract (includes 2.1% GPI increase) Tree Maintenance - 5 year cycle 143,595 Areas 3 & 6 -- 3,357 trees@40.84/tree' 137,100 LLAD #41 Slopes (3 -man Crew/25 days 6,495 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,250 Emergency Call Out. 3,065 Arborist Inspections 5,309 , Tree Planting 11,231 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,075 Pro -Active Risk Management Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,310 ($25,000/ 5 years) CS -,Tree Watering (45510) Amount Budgeted: 16,850 WCA Contract (includes 2.1% CPI increase) 16,850 Di�Mfl`ND-BMX - -- ACTIVITY COMMENTARY 2012-2013 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2012-2013 consist of transfers to the Community Organization Support Fund, Selfansurance Fund, Debt Service Fund, LLAD. Funds, and the Capital Improvement Projects Fund. The.City Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is. to provide money in' an effort to provide financial support to various community based organizations. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Debt Service Fund is to make the principal and interest payment and any related banking charges on the 2002 fixed rate bonds. The transfers to the LLAD Funds have become necessary to supplement the funding of the districts operations. The City Council will be considering -various funding mechanisms in the near future_ to ensure .the continued services provided by these assessment districts: The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects: 171 CITY OF DIAMOND BAR FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed OPERATING TRANSFERS, OUT 49011 Transfer Out -Com Orgnztn Fd 11,100 15,000 15,000 .15,000 49111 Transfer Out - Gas Tax 101,101 49116 Transfer Out - TrafficMitigation 82,000 - 49122 Transfer Out - Quimby 4,586 49155 Transfer Out-CDBG 1 49250 Transfer Out - CIP 119,058 49370 Transfer Out -Debt Service Fd - 411,659 411,659 833,981 49510 Transfer Out -Self Ins Fund 446,528 409,112 515,136 448,379 . 49520 'Transfer Out -Equip Replcmt - 49530 Transfer Out -Comp Replcmt 159,500 - - - 617,129 835,771 1,129,482 1,416,418 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 14,807. 7,642 15,140 13,512 , 49139 Transfer Out-LLAD #39 57,042. 68,652 82,006 81,752 49141 Transfer Out-LLAD #41 37,888 19,722 17,023 49250 Transfer Out-CIP Fund 217,178 - 151,000 173,989 289,027 114,182 267,868 286,276 TOTAL _ 1,702,694 906,156 949,953 •11397,350 173 CITY OF DIAMOND DAR TRANSFERS OUT --1 (Ool-991-5) BUDGET DISCUSSION. FYI 2-13 TOTAL BUDGET $1,702,694 OPERATING TRANSFERS OUT Transfer Out -Corn Orgnztn Fd (49011) Amount Budgeted: 15,000 15',000 Transfer Out-C1P Fund (49250) Amount Budgeted: 119,058 Residential Slurry Seal Area 1 B 119,058 Transfer Out -Debt Service Fund (49370)' Amount Budgeted: 833,981 Bond Principal Payments . 335,000 Interest Expense 498,956 Banking Charges 25 Transfer Out -Self Ins.Fund (49510) Amount Budgeted: 448,379 Insurance Premiums 11,000 Insurance Deposits 441,879 Less:. Interest Income earned (4,500) . Transfer Out -Equip Replcmt Amount Budgeted: 0 Vehicle Replacement, (5 yr cycle) p Transfer Out -Computer Equip Replacement Amount Budgeted: 0 Computer Purchases p USES OF FUND BALANCE RESERVE Transfer Out - CLAD #38 (49138) Amount Budgeted: 13,512 To Cover Fd Deficit 13,512 Transfer Out - LLAD #39(49139) Amount Budgeted: 81,752 To Cover Fd Deficit 81,752 Transfer Out - LLAD #41(49141) 17,023 To Cover Fd Deficit 17,023 Transfer Out-CIP Fund Amount Budgeted: 173,989 Carryover of Vehicle Impact Fee used for Residential Slurry Seal - Area A from 11-12 .118,450 Dog Park 55,539 174 4 CITY OF IAIVi�BAR® BA afl'.t a �'f u•u SPECIAL FUNDS BUDGET�,'EU#��11�o,r9PPr}� FY 2012-2013 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established, in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES , 25500 Approp Fund Balance 39001 Transfer -in General Fund 11,100 15,000 15,000 15,000. TOTAL 11;100 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11',100. 15,000 15,000 15,000 11,100 15,000 15,000 15,000 , TOTAL 11,100 15,000 15,000 15,000 177 CITY OF DIAMOND BAR LIN, 11 FjJi�D�3�E -� _----S.P.Er;1A-CFUNCTS-BULfir:,-ET .. s: 1w�ih FY 2012-13h MEASURE R FUND , FUND DESCRIPTION: The Measure R Local Return program is new in FY09-10. These funds are to be used for major street resurfacing; rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit: FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual :Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 320,711 564,282 564,799 351,894 31325 Measure Revenue 506,540 522,490 522,490, 525,941 36100 - Investment Earnings 2,270 - 1,500 1,500 TOTAL 829,521 1,086,772 1,088,789 879,335 TRANSFERS OUT 9915-49001 Transfer to Gen Fund .9915-49250 Transfer to CIP Fund 264,722 521,915 85,000 ; 598,000 9915-49250 Transfer to CIP Fund - Carryover 522,629 651,895 279,665 Total Capital Outlay 264,722 1,044;544 736,895 877,665 FUND BALANCE RESERVES 25500 Reserve - 564,799 42,228 351,894 1,670 Total Fund Balance Res. 564,799 42,228 351,894 1,670 TOTAL 829,521 1,086,772 1,088,789 879,335 MEASURE R__FUND­(1'I0) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $879,335 ESTIMATED RESOURCES Fund Balance Reserve (25500) Amount Budgeted: 351,894 Based on Projections 351,894 525,941 Measure R Revenue (31325) - > Amount Budgeted: Measure R based on MTA estimate 525,941 1,500 Interest Revenue (36100) Amount Budgeted: 1,500 . TOTAL EXPENDITURE BUDGET $877,665 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 598,000 Residential Slurry Seal - Area 1 B 458,000 Neighborhood Traffic Mgmt Program 40,000 Comp, Groundwater Drainage Study .1 00,0010 ' Transfer to CIP Fund - Carryovers (9915-49250) 279,665 Residential Slurry Seal - Area 1A 155,451 Chino Hills Parkway Rehabilitation 124,214 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,670 �g u CITY OF DIAMOND BAF 4 ,�� � r � � ,� vi. F1EtND:,`1:YPEr,�G; �;,' -�� e ial Ret�enue r ittk�4t;� f �` fiX��.t'-�'��'r SPECIAL FUNDS BUDGET FNeTlo�l,°4 Y�r _ �ttets{Vtc>a135�`Grsf FY 2012-2013 3 al c i„r 111St L , GAS TAX FUND FUND DESCRIPTION: - The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway. Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (101,101). 571,929 558,573 613,377 31705 Gax Tax. -2105 313,052 321,721 298,111 294,933 31710 Gas Tax - 2106 188;097 193,955 204,249 202,064 31720 Gas Tax - 2107 418,100 428,143 422,933 423,269` 31730 Gas Tax = 2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 577,719 676,099 643,459 662,339 36100 Interest Revenue 165 1,800 1,800 39001 Transfer In - General Fund 101,101 - TOTAL 1,403,532 2,199,347 2,237,726 2,205,282 TRANSFERS OUT 9915-49001 Transfer to Generai Fund 844,959 951,319 1,052,420 867,183 9915-49117 Transfer to Prop 42 Fd 9915-49250 Transfer to.CIP Fund 676,099 - 662,000 9915-49250 Transfer to CIP Fund- Carryovers 571,929 :571,929 676,099 Total Transfers Out 844,959 2,199,347 1,624,349 2,205,282 FUND BALANCE RESERVES 25500 Reserve 558,573 613,377 - Total Fund Balance Res. 558,573 613,377 TOTAL 1,403,532 2,199,347. 2,237,726 2,205,282 181 TOTAL RESOURCE BUDGET $2,2o5,2sZ ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 613,377 Estimated Based on Budget & Projections 613,377 Gax Tax - 2105 (31705) Amount Budgeted: 294,933 Gas Tax - 2106 (31710) Amount Budgeted:. 202,064 Gas Tax - 2107 (31720) Amount Budgeted: 423,269 Gas Tax = 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 662,339 Interest Revenue Amount Budgeted: .1,800 _ 1,800 TOTAL EXPENDITURE BUDGET $2,205,282 TRANSFERS -OUT Transfer to. General Fund (9915-49001) Amount Budgeted: 8672183 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited, to amt available 797,183 Utilities (001-5510-42125) 70,000 Transfer to Prop 42 Fund (9.915-49117) Amount Budgeted: 0 To Cover Projected Deficit Transfer Out - CIP (9915-49250) Amount Budgeted: 662,000 Residential Slurry Seal- Area 1 B 527,000 Collectors 1B 135,000 Transfer Out = CIP Carryovers (9916-49250), 676,099 Residential Slurry Seal - Area 1A 676,099 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - CITY OF DIAMOND BAR �r�7���VTY�f�fyrSp�ciarReve�ntt�4 7��,���fi�GTfON�r�uUllo��jp�sp�ork� SPECIAL. FUNDS BUDGET FY 2012-2013 PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition ATransit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. n FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 -- Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (97,996) 263,801 248,034 162,333 31310 Transportation Tax 816,989 839,867 839,867 845,398 34850 Transit Subsidy Prgrm Rev 1,060,539 1,200,000 1,080,000 1,200,000 36100 Interest Revenue 1,077 - 1,000 1,000 TOTAL 1,780,609 2,303,668 2,168,901 2,208,731 PERSONNEL SERVICES XXXX-40010 Salaries 97,933 85,275 85,275 96,407 XXXX-40020 Over -Time Wages 468 1,500 1,500 1,500 XXXX-40070 City Paid Benefits 1,610 1,763 1,763 1,834 XXXX-40080 Retirement Benefits. 16,050 15,847 27;780 16,1'15 XXXX-40083 Workers Comp Expense 883 759 1 759 871 XXXX-40084 ShorYl-ong Term Disability 553 522 - 522 588 XXXX-40085 Medicare Expense 1,410 1,241 .1,241 1,398. XXXX-40090 Cafeteria Benefits 16,543 16,135 16,135 17,820 XXXX-40099 Salary Savings '° (2,832) (2,832) 135,450 . 120,210 132,143. 136,533 . . OPERATING SUPPLIES 5553-41200 Supplies 1,153 1,200 1,200 1,200 1,153 1,200 1,200 1,200 OPERATING EXPENDITURES 5553-42110 Traffic & Trans Printing 5553-42128 Bank Charges 9,573 6,500 6,500 7,500 ' 5553-42205 Computer Maintenance 1,546 2,100 2,100 2,100 5553-42315 Membership & Dues 11,150 11,150 16,800 16,800 5553-42335 Travel -Mileage and Auto 2 555342395 Misc Exp (526) 100 100. 100 21,745 19,850 25,500 26,500 CONTRACT SERVICES 5350-45310 CS - Excursions 67,408 74,100 74,100 74,100 5553-45315 CS - Holiday Shuttle 5,542 6,000 4,875 5,000 5553-45402 CS-Sheriff/Spcl Evts 1,508 1,500 1,500 1,500 5553-45529 Para -Transit Dial a Cab 5553-45533 Transit Subsidy Program 266,813 300,000 270,000 300,000, 5553-45535 Transit Subsidy -Fares 1,008,554 1,200,000 1,080,000 1,200,000 1,349,825 1,581,600 1,430,475 1,580,600 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 750 750 7,500 . 5553-46235 Computer Equip -Software 4,296 7,500 7,500 750 4,296 8,250 8,250 8,250: MISC EXPENDITURES 4090-47230 Sale of Prop A Fds - 56,430 409,000 200,000 - 56,430 .409,000 200,000 TRANSFERS OUT , 9915-49001 Transfer Out General Fund - - - 9915-49250 Transfer Out -CIP.Fund 20,106 121,000 - 30,000 9915-49250 Transfer Out - CIP Fund Carryover - - - 9915-49116 Transfer Out - Traffic Mitigation 31,570 - - 20,106 152,570 - 30,000 FUND BALANCE RESERVES 25500 Reserve 248,034 363,558 162,333 225,648 248,034 363,558 162,333 225,648 TOTAL 1,780,609 2,303,668 2,168,901 2,208,731 183 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $2,208,731 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 162,333 Estimated Based on Projections 162,333 Transportation Tax (31310) 845,398 Amount Budgeted: Based on MTA Estimates 845,398 . 1,200,000 Transit Subsidy Prgrm Rev (34850) Amount Budgeted:. 1,000 Interest Revenue Amount Budgeted: Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $1,983,083 PERSONNEL SERVICES - Amount Budgeted: 136,533 136,533 Finance Director - 0.10 FT Desktop Support Tech 0.05 FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.05 FT Assistant to the City Manager 0.05 FT Administrative Coordinator 0.05 FT J 1.45 FT OPERATING SUPPLIES Supplies (5553-4120.0) Amount Budgeted: 1,200 Diamond -Ride - ID Cards 500 . Tap Card Stock 200 . Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 7,500 Credit Card Charges (online transactions) 7,500 Computer Maintenance (5553-42205) 2,100 Amount Budgeted: "- Software Maintenance: Diamond Ride AssurelD —Annual Support 1,200 Synercard Annual Renewal (Diamond.Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FYI 2-13 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 16,500 SGVCOG 16,800 Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES ^ CS - Excursions (5350-45310) Amount Budgeted: 74,100 Tiny Tots 1,700 Seniors 23,000 Day Camp. 28,000 _ Adult Excursions . 10,500 Concerts in the Park / Movies - Shuttles 4,000 City Birthday Party.- Shuttles 2,500 4th of July -Shuttles 2,500 Winter Snow Fest,- Shuttle 1,000 DB4Youth 900 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 5,000 Based on experience 5,000 CS ' p ` _ (• 402) eTran Amount Budgeted: g 1, 500 SecuritySheriff/Special for Evening g t Sales s .. 1,500 Para -Transit Dial a Cab (5553=45529) Amount Budgeted: - Moved temporarily to Prop C Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted:. .1,200,000 CAPITAL Computer.E Equip 5553- p q 'p _ ( 46230) `Amount Budgeted: 7,500 Diamond Ride HW Enhancements 7,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750. RES IF o AFunds (4090-47230) s Prop Sale Saf PrN Amount Budgeted: 200,000 Sale of Prop A 200,000 TRANSFO�O T ansfer Out CIP Fund (9915-49250) Amount Budgeted: 30,000 Traffic Signal System Master Plan 30,000 FUND BALANCE RESERVES' Reserve (25500) Amount Budgeted: 225,648 3h'i.,`=xrs^r4`'^"+ CITY ®F' DIAMOND BA t,BUNt%T WI FSpec}a �vV}}�� ' a 1+ ! ,.Txr.�'2i-'1*r' l";%�+� 3 SPECIAL FUNDS BUDGET { � }BtYGoi�st E FY 2012-2013 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street-relatedpurposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds; the City must submit the project to the County for prior approval. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 . _ Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500, Approp Fund Balance 1,994,843 1,742,405 1,967,525 1,613,924 31320 Transportation Tax 678,518 696,647 696,647 701,235 36100 Interest Revenue 10,943 10,000 10,000 8,000 TOTAL 2,684,304 2,449,052 2,674,172 2,323,159 PERSONNEL SERVICES , XXXXA0010 Salaries 107,901 91,963 91,963 126,212 XXXX-40070 City Paid "Benefits 848 1,864 1,864 1,572 XXXX-40080 Retirement Benefits 18,525' 17,013 29,824 21,098 XXXX-40083 Workers Comp Expense 2,085 822 822 2,337 XXXX-40084 Short/Long Term Disability 639 561 561 770 XXXXA0085 Medicare Expense 1,547 1,333 1,333 1,830 XXXXA0090 Cafeteria Benefits 13,799 17,385 17,385 15,390 XXXX-40099 Salary Savings (2,779) (2,779) _ 145,344 128,162 140,973 169,208 OPERATING EXPENDITURES " 42205 Computer Maintenance 4,400 4,400 4,400 4,400 4,400 4,400' 4,400 4,400 PROFESSIONAL SERVICES 44000 Professional Services 6,462 20,000 20,000 30,000 ' 61462 20,000 20,000 30,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab . 431,203 500,000 500,000 500,000. 431,203 500,000 500,000 500,000 ' CAPITAL OUTLAY 5510-46412, Traffic Control Improvements 10,668 125,000 80,000 - 10,668 125,000 80,000 -TRANSFERS OUT 9915749001 Transfer to General Fund 991549250 .Transfer to CIP Fund 118,702 865,000 151,000 _ 540,000 9915-49250 Transfer to CIP Fund carryovers 188,484 .163,875 499,000 118,702_ 1,053,484 314,875 1,039,000 FUND BALANCE RESERVES 25500 Reserve 1,967,5.25 618,006 1,613,924 580,551 9,967,525 618,006: 1,613,924 .580,551 TOTAL 2,684,304 2,449,052 2,674,172 2,323,159 `18 6 • CITY OF DIAMOND BAR Prop G -Transit Fund (113) UDGE�DISCUSSIO FYI 2-13 TOTAL RESOURCE BUDGET $2,323,159 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,613,924 Anticipated FB 1,613,924 Transportation Tax (31320) 701,235 Based on MTA Projection 701,235 Interest Revenue Amount Budgeted; g 8,000 ' Based on Experience 8,000 TOTAL EXPENDITURE BUDGET 1,742,608 PERSONNEL SERVICES Amount Budgeted: 169,208 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00; .FT - 1.25 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING. EXPENDITURES Computer Maintenance (555342205) Amount Budgeted: 4,400 GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 30,000 Citywide Traffic Signal Timing Plan CONTRACT SERVICES Amount Budgeted: 500,000 Para -Transit Dial a Cab (Temporarily moved from Prop A) 500,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: - TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 540,000 TS -Battery Backup System@ 10 Intersections 370,000 Zone 7 Arterial Slurry Seal- 120,000 Median Modification (DB Blvd @ Silverhawk) 50,000 Transfer Out - CIP Carryovers (9915-49250) 499,000 Arterial Slurry Seal/Overlay.- Zone 6 161,500 Median Modification (Grand/Summitridge) 90,000 . Golden Springs Dr. Drainage Improvement 247,500 FUND BALANCE RESERVES. Reserve (25500) Amount Budgeted: 580,551 187 CITY OF DIAMOND BAR 5 SPECIAL FUNDS BUDGET r�F UP�IrrTla�k7'. rt��'��#fe�tG�"atiis�lrnlajn'� FY 2012-2013 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 2010-11 FY:2011-12 FY 201142 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve 31331 federal - STPL Revenue - 522,000 - 522,000 31845 SAFETEA-LU Revenue - 1,120,000 - 1,120,000 31846 SAFETEA-LU Demo Revenue 600,000 36100 Investment Earnings - TOTAL _ 1,642,000 - 2,242,000 TRANSFERS OUT 9915-49250 Transfer to GIP Fund _ : 1,642,000 - 600,000 9915-49250 Transfer. to CIP Fund —Carryover 1,642,000 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay - 1,642,000 - 2,242,000 FUND BALANCE RESERVES 25500 Reserve - - Total Fund Balance Res., TOTAL _ 1,642,000 - 2,242,000 CITY OF DIAMOND BAR FE -TESL -U FUnd-('M-4r BUDGET DISCUSSION FY12-13 TOTAL RESOURCEBUDGET $2,242,000 ESTIMATED RESOURCES Revenues Amount Budgeted: 2,242,000 Federal-STPL Revenues ` 522,000 SAFETEA-LU 1,120,000 . SAFETEA-LU Demo 600,000 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget TOTAL EXPENDITURE BUDGET ` $2;242,000 TRANSFERS OUT . Transfer to GIP Fund (991.5-49250) Amount Budgeted: 600,000 Grand Ave. Improvements 600,000 Transfer to CIP Fund Carryovers (9915-49250) 1,642,000` Chino Hills Parkway Rehabilitation 522,000 Lemon Ave. Partial Diamond Interchange 1,120,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - CITY OF DIAMOND BAS iV7,fl SPECIAL FUNDS BUDGET F>a)�CTIt1,�,i sUsate►91r���ti a�,�� FY 2012-2013 :FDNC►# f.. jtcn �.��,,.:,;: ..>.,.<<,� , INTEGRATED WASTE MANAGEMENT FUND ^ FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted 'waste hauler fees and funds received from the State for recycling education and efforts. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 577,460 822,739 790,889 925,761 31870 Used Motor Oil Block Grant 21,837 8,000 8,000 5,000 31875 Beverage Ctnr Recycling Grt 15,000 15,000 15,000 34820 AB939Admin Fees 500,419 531,000 510,000 500,000 34830 E -Waste Recycling Revenue 612 36100 Interest Revenue 3,308 3,000 3,000 3,000 36770 HHW Reimbursement , TOTAL' ` 1,103,636: 1,379,739 1,326,889 11448,761 PERSONNEL SERVICES 5515-40010 Salaries 98,277 162,545 162,545 193,011 5515-40020 Over -Time Wages ` 55 _' r 5515-40070 City Paid Benefits 674 2,687 2,687 2,799 5515-40080 Retirement 16,796 30,113 52,788 32,264 5515-40083 Worker's Comp. Exp. 1,822 2,218 2,218 3,328 5515-40084 Short/Long Term Disability 563 991 991 1,177 5515-40085 Medicare 1,416 2,355 2,355 2,799 5515-40090 Benefit Allotment 15,443 25,104 25,104 27,432 5515-40099 Salary Savings (25,010) (25,010) - Total Personnel 135,046 201,003 223,678 262,809 SUPPLIES 5515-41200 Operating Supplies 180 - 5515 -41400 -Promotional Supplies 7,750 8,000 8,000 25,000 -. 7,930 8,000 18,000 25,000 OPERATING EXPENDITURES 5515-42110 Printing 8,220 30,000 15,000 35,000 5515-42115 Advertising 223 1,000 1,000 1,000. 5515-42120 Postage - 3,000 3,000 5,000 5515-42315 Membership/Dues 200 300 300 300 5515-42320 Publications = 200 200 200 5515-42325 Meetings 65 500 500 500 5515-42330 Travel-Conf & Meetings 1,000- 800 1,000 5515-42335 Travel -Mileage and Auto 6 5515-42340 Education &Training 500 500 500 5515-42355 Contributions -Com. Groups 1,000 700 1,000: Total Operating Exp. - 8,714 37,500. 22,000 , 44,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 34,647 65,000 65,000 84,000 Total Prof. Svcs.: 34,647 65,000 65,000 84,000 CONTRACT SERVICES 5515-45500 CS -Public Works 36,410 75,000 20,000 20,000 . Total Contract Svcs. 36,410 75,000 20,000 20,000 TRANSFERS OUT 991.5-49001 Transfer Out - General Fund 90,000 62,450` 62,450 62,001 90,000 62450 62,450 62,001. FUND BALANCE RESERVES .. 25500 Reserve 790,889 895,420 925,761 950,451 Total Fund Balance Res. 790,889 895,420. 925,761 950,451 TOTAL 1,103,636 1,344,373 1,326, 889 1,448,761 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) . BUDGET DISCUSSION FYI -2=1 TOTAL RESOURCE BUDGET, $1,448,761 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 925,761 Estimated based on Budget 925,761 Used Motor Oil Block Grant (31870) Amount Budgeted: 5,000 Annual Allocation Beverage Cntnr Recycling Grant (31875) 15,000 Amount Budgeted: Annual Allocation 500,000 AB939 Admin Fees (34820) Amount Budgeted: Interest Revenue 3,000 Amount Budgeted: Assuming higher cash balances due to increased revenues 3,000 TOTAL EXPENDITURE BUDGET $498,310 Amount Budgeted: 262,809 Full Time • 262,809, PW Director 0.15 FT Sr. Mgt Analyst 0.95 FT ... Assistant to the City Manager. 0.05, FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT SeniorAccountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director` 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.05 FT Public Information Coordinator 0.20 FT - Public Information Specialist 0.15 FT 2.20 FT 5515-41400 Amount Budgeted:: 25,000 Storm Water. Prevention/Water Conservation . Items/Recycling Items 191 Page 2 Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi - Family & Commercial Sector Recycling; Street Sweeping Magnets Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated waste management Postage (5515-42120) Amount.Budgeted:` 5,000 Postage Cost Membership/Dues (5515-42315) 300 Membership Fees .Publications (5515-42320) - 200 . Subscriptions Meetings (5515-42325) Amount Budgeted: 500 : Meetings . Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences Education & Training (5515-42340) Amount Budgeted: 500 Training Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles Day Celebration, etc. PROFESSIONAL SERVICES Professional! Services (5515-44000) Amount Budgeted: 84,000 On-call Technical Assistance/Support in: AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, :. and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) .: Amount Budgeted: 20,000 Door to Door/Special Collection HHW Program TRANSFERS OUT. Transfer Out - General Fund (9915-49001) Amount Budgeted: 62,001 Street sweeping (001-555415501) 47,001. Storm Drainage (001-5554-45512) ` 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 950,451 •�q-�/ ®F. ®'AMOK® BAR �U�t17�TYPE,�F ��� SpeEia�tRevenui=r ; _ .. CI1. 1_ SPECIAL FUNDS BUDGET "1i°4<�e t y .4r' �T':;. 3}+'X�?1j1�3�1 �'��i..1:• FY 2012-2013 �(J�Dx#i= 9y h(a Traffic Mitigation Fund - FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 996,960 1,114,937 985,465 614,694 ' 25500 CIP Reserve 31900 Intergvt Rev - Other Cities - 31,570 181,570 - 36100 Investment Earnings 5,261 - 3,000 - 82,000 - 39001 Transfer In - General Fund 1,002,221 1,146,507 1,252,035 614,694 TOTAL PROFESSIONAL SERVICES 20,993 140,003 32,853 107,150 - 44000 Professional Svcs Total professional Svcs 20,993 140,003 32,853 107,150 TRANSFERS OUT - 271,758 9915-49001 Transfer Out to General Fund 991549250 Transfer to CIP Fund (4,237) 153,786 661,013 604,488 153,786 9915-49250 Transfer to CIP Fund - Carryovers (4,237) 814,799 604,488 425,544 Total Transfers FUND BALANCE RESERVES 985,465 191,705 614,694 82,000 25500 Reserve Total Fund Balance Res. 985,465 191,705 614,694 82,000 TOTAL 1,002,221 1,146,507 1,252,035 614,694 193 CITY OF DIAMOND BPR Traffic Mitigation Fd (116) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $614,694 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 614,694 Restricted FB for Institute of Knowledge 82,000 Unrestricted Fund Balance 532,694 Transfer In from General Fund .. Traffic Mitigation Fees Amount Budgeted: TOTAL EXPENDITURE BUDGET $5321694 PROFESSIONAL. SERVICES Professional Services Amount Budgeted: 107,150 107,150 TRANSFERS OUT Amount Budgeted: 271,758 Transfer to General Fund (9915-49001) 271,758 Transfer to CIP Fund - Carryovers (9915-49250) 153,786 .11-12 Carryovers 153,786 FUND BALANCE RESERVES . Fund Balance Reserves Amount Budgeted: 82,000 82,000 194 SPECIAL FLINUS 1:3ULIULI FY 2012 -2013 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result.of AB2766. AB2766 authorized the imposition of an additional` motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2010-11 FY 201.1-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed RESOURCES .ESTIMATED 25500. Approp Fund Balance 148,208 153,356 146,568 82,818 31810 ' Pollution Reduction.Fees 52,359 70,000 70,000 71;400 36100 Interest Revenue 754 500 600 600 TOTAL 201,321 223,856 217,168 , 154,818 OPERATING EXPENDITURES " 5098-42125 Telephone (176) 5098-42205 Computer Maintenance 40,435 40,350 40,350 40,350 e 5098-42315 Membership/Dues sPDues - - '" 7,000 - - bOperating Exp. 40,259 47,350. 40,350 40,350 PROFESSIONAL SERVICES 5098-44030 Prof Svcs -Traffic Mgmt Spt 50,000 50,000 - 5098-44035 Document Imaging 50,000 - Total Prof. SVCS. - 100,000. 50,000 CAPITAL OUTLAY 5098-46100 Auto Equipment - 5098-46230 Computer Equip -Hardware 14,494 30,000 30,000 15,000 5098-46235 Computer Equip -Software - 14,000 14,000 14,000 - 5098-46250 Misc Equipment Total Capital Outlay 14,494 44,000 44,000 29,000 FUND BALANCE RESERVES -" 25500 Reserve 146,568 47,506 82,818 85,468 Total Fund Balance Res. 146,568 47,506 82,818 85,468 TOTAL 154,818 201,321 238,856 217,168 195 a. TOTAL RESOURCE BUDGET $154,818 ESTIMATED RESOURCES Approp Fund Balance ' . Amount Budgeted: 82,818 Projected 82,818 71,400 - Pollution Reduction Fees (31810) _ Amount Budgeted: Based on history 71,400 600 Interest Revenue Amount Budgeted: Based on. Experience ` .600 ' TOTAL EXPENDITURE BUDGET $69,350 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 40,350 DB Intelligent. Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) - 20,000. HP.- Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 7,000 Transit Pass Systems (On-line. .Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. ,(Transit) 350 Verisign - SSL Certificate (Transit- .gov &".us) 2,000. HP -,Server Maintenance and support (1 - Server) 1,500 - Membership/Dues (42315) Amount Budgeted: SGVCOG PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - bB Traffic Mgt Center Support - Document Imaging CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS'.HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500 14,000' Computer Equip - Software (46235) Amount Budgeted: CV Web - Systems Enhancments 10,000 TPS. -'System Enhancements 4,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 85,468. a. Y r F' p+'C ..ir' 'i c+ t k -+•s r E14'4 Tr ¢r 7 Yt '•'b CITY OF DIAMOND BAR �����/s�e���n��,�k« '3FStet—a yX f �i4�gryL.r.'.t�4 Fieri '7tY - 4-j �,i,x+ vFi3yK Q}i"nl lh T�i3�Cl�'r4c ,�+- �+J -moi • 1E"�j. F SPECIAL FUNDS BUDGET Ft1TtbNT>,�ISirerfPatiiripr Oren S'��er �itl s�TI�"��Ti� YOU r FY 2012-2013�llt�ta SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike `and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 2010-11 FY 2011-12 FY 201.1-12 FY 2012-13 Actual ' Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - 31880 SB821 Revenue -Current Yr - 50,000 - 50,000 31880 SB821 Revenue -Reserves TOTAL - 50,000 50,000 TRANSFERS OUT 9915-49250 Transfer to.CIP Fund 50,000 - - 99,15-49250. Transfer to CIP Fund - Carryover 50,000 Total Transfers Out 50,000 50,000 FUND BALANCE. RESERVES 25500 Reserved Total Fund Balance Res: TOTAL 50,000 _ . 50,000 197 CITY OF DIAMOND BAR RR R91 Film# MIAl CITY 4F DIAMOND BAR� �19i3Ci T�YPE„F�r;��.5pec ai" Evenua �.; 10# pry SPECIAL FUNDS BUDGET r�a FY 2012-2013Ut(] Prop 1,B Transportation Fund FUND DESCRIPTION: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities.to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES ; 25500 CIP Reserve 217,941 202,871 217,941,- 31733Prop 1B Revenues 277,438 210,000 36100 • Investment Earnings 1,300 1,000 TOTAL 495,379 414,171 218,941 - TRANSFERS OUT 9915-49250 Transfer to CIP Fund 277,438 '202,871 218,941 - Total Capital Outlay p Y 277,438 202,871 218,941 - FUND BALANCE RESERVES 25500 Reserve 217,941 211,300. Total Fund Balance Res. 217,941 211,300 - TOTAL .414,171 218,941 - 495,379 CITY OF DIAMOND DAR Prop 1 B Transportdti®n Fd (120) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Reserved for Project Carryover Prop 113 Revenues Amount Budgeted: - Based on Estimate _ Interest Revenue (36100), - Amount Budgeted: TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: - FUND BALANCE RESERVES,' - Reserve (25500) " Amount Budgeted: - Reserved for project carryover. - CITY. ®F DIAMOND BARUN�DT`(l^,iirSpecaai,Rev�+enuer� .. FIJIVOTIii�l��FePrk'=ltrovena SPECIAL FUNDS BUDGET FY 2012-2013 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. . . This fund is used to account for the fees received. . FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13' Actual Adjusted Projected Proposed - ESTIMATED RESOURCES 25500 Fund Balance Reserve 365,528' 406,973 350,634 34555 Quimby Fees - - - 36100 Interest Revenue 1,883 500 1,500 39001 Transfers In - General Fund - - 4,586 - TOTAL, 367,411 407,473 356;720 - TRANSFERS OUT. 9915-49250 Transfer Out- CIP 16,777 367,729 316,976 9915-49250 Transfer Out -CIP carryovers 39;744 39,744 - Total Capital Outlay 16,777 407,473 356,720 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 350;634 - - - 350,634 TOTAL 407,473 356,720 _ 367,411 20.1 CITY .®F .MAMOND BAS PARK FEES FUND (QUIMBY) FYI 2-13 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transfers Out - CIP Fund (49250): Amount Budgeted: - Transfers Out - CIP Fund (49250) -Carryovers - ;. FUND BALANCE RESERVES` Reserve (25500) Amount Budgeted: - VI+ ® IAM O N D BARspectaFRe�ienue�,; DIAMOND � 'y rl..� U�lr� ff,,tt^•5 CITY ro r r>?�`h�,fi-)(i z� ,r"G4 Grp k' }F'� �' fir 1 SPECIAL FUNDS BUDGET -17Y,2012-2013 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail FY 201.0-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES (67,131 )- 25500 Approp Fund Balance 18,827 91,739 291,484 358,615 207,465 31815 Prop A -Safe Nghbrhd Pks - 36100 Investment Earnings110' 70 - - 636 291;484 291,484 207,465 TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 86,827 121,484 121,484 122,135. 9915-49141 Transfer to LLAD 41 20,000 20,000 20,000 20,000 9915-49250 Transfer to CIP Fund 70,940: 150;000 150,000 - Total .Transfers Out 177,767 291,484 291,484 142,135 FUND BALANCE RESERVES_ 65,330 25500 Reserve (67,131) . -. 65,330 Total Fund Balance Res. (67,131) - TOTAL 110,636 291,484 291,484 207,465 203 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2012-13 TOTAL RESOURCE BUDGET $207,465 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Prop A -Safe Nghbrhd Pks (31815) 207,465 Amount Budgeted: Unrestricted Funds 86,484 Restricted Funds 120,981 TOTAL EXPENDITURE BUDGET $207,465 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 122,135 Youth Master Plan Implementation 87,135 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 20,000 LLAD 41 .20,000 - Transfer to 250 (46415) Amount Budgeted: FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 65,330 65,330 204 CITY OF ® ® BAR •R FY 2012-2013 z PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 1PS - Special Studies FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed 46410 Capital Improvement 576,227 586,627 570,469 177,687 3,054 3,000 2,500 - 579,281 589,627 572,969 177,6.87 CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49001 Transfer to General Fund 10,000 9,925 - 9915-49250 Transfer to CIP Fund 8,812 516,643 385,357 113,654 9915-49250 Transfer to CIP Fund - Carryover 63,257 Total Transfers Out 8,812 526,643 395,282 176,911 FUND BALANCE RESERVES 570,469 62,984 177,687 776 25500 Reserve Total Fund Balance Res. 570,469 62,984 177,687 776 TOTAL 579,281 589,627 572,969 177,687 205 PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $177,687 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 177,687 Estimated Based on Actual Exp. 177,687 Interest Revenue Amount Budgeted: - Based on Experience - TOTAL. EXPENDITURE BUDGET $176,911 TRANSFERS OUT Transfer to GIP Fund (49250) Amount Budgeted: 113,654 Dog Park at Pantera Park Meadow 88,654 Grandview Trail Design & Construction 25,000 Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 63,257 Dog Park at Pantera Park Meadow 63,257 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 776 2n6 OF 1 DIAMOND- ®' FY 2012-2013 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 325,071 325,071 325,071 166,411 31630 CDBG Revenue 350,531 526,136 526,136 373,555 TOTAL 675,602 851,207 851,207 539,966 PERSONNEL SERVICES XXXX-40010 Salaries 18,157 3,875 3,875 9,053 XXXX-40020 Over -time Wages 26 - - - XXXX-40070 City Paid Benefits 371 96 96 234 XXXX-40080 Retirement 3,137 626 1,097 1,513 XXXX-40083 Worker's Comp. Exp. 295 - - 181 XXXX-40084 Short/Long Term Disability 101 23 23 55 XXXX-40085 Medicare 262 62 62 131 XXXX-40090 Benefit Allotment 3,776 958 958 2,326 Total Personnel 26,125 5,640 6,111 13,493 SUPPLIES 207 5215-41200 Operating Supplies 1,858 2,208 2,208 2,208 Total Supplies 1,858 2,208 2,208 2,208 OPERATING EXPENDITURES 5215-42115 Advertising 860 - - - 5350-42335 Travel -Mileage & Auto Allo 0 5215-42355 Contributions -Com Groups 25,524 26,121 26,121 33,000 Total Operating Exp. 26,384 26,121 26,121 . 33,000 PROFESSIONAL SERVICES 5215-44000 Professional Services 138,407 177,566 177,566 178,590 Total Prof. Svcs. 138,407 177,566 177,566 178,590 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - - - 9915-49250 Transfer to CIP Fund 157,757 155,979 147,719 64,505 9915-49250 Transfer to CIP Fund - Carryovers 325,071 325,071 - Total Transfers Out 157,757 481,050 472,790 64,505 CDBG Carry Over 325,071 44,622 166,411 248,170 TOTAL 350,531 737,207 851,207, 539,966 207 CITY OF DIAMONDBAR_ CDBG Fund (125) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $539,966 ESTIMATED RESOURCES . CDBG Revenue -Carry Over (31630) Amount,Budgeted: 166,411 166,411 CDBG Revenue (31630) Amount Budgeted: 373,555 Based on CDC awarded amount 373,555 TOTAL EXPENDITURE BUDGET $291,796 PERSONNEL SERVICES Amount Budgeted: 13,493 . Senior Program_ Com Svcs - Coordinator (D96904-10) 0.19 FT 13,493 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,208 City Senior Program (D96904-10) 2,208 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 33,000 YMCA Childcare & Day Camp (600873-12) 16,500 Senior Club Support (D96904-12) 16,500 PROFESSIONAL SERVICES Amount Budgeted: 178,590 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-12) 4,000 Contract Admin - Senior Programming (D96904-12) 2,039 Contract Admin - YMCA Childcare (600873-12) 2,039 Contract Admin - ADA Retrofit Longview (601475-12) 12,540 Contract Admin - Curb Ramp Installation (601481-12) 7,972 Home Improvement Loan Pgm (600503-12) 150,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: - 208 CITY OF, DIAMOND BAS _:. '�U�tD�T��fFE ,'t�„m��Special,Revenue., r; SPECIAL FUNDS BUDGET F4i1+C�T,IQN!t z`rf PxubkliGa �X. FY 2012-2013 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to.provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES .31855 Public Safety Grant State 100,000 100,000 100,000 100,000 36100 Interest Revenue 1,000 500. 500 500 25500 Fund Balance. Reserve 137,916 121,160 142,615 37,930 TOTAL 238,916 221,660 243,115 138,430 SUPPLIES 4411-41200 Operating Supplies - OPERATING EXPENDITURES 4411-42200 Equipment Maintenance 85 500` - - Total Operating Exp. 85 500 - PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,600 7,500 7,500 - Total Professional Svcs 4,600 7,500 7,500 - CAPITAL OUTLAY 4411-46250 Misc Equipment 4,435 95,000 92,000 5,000 Total Capital Outlay 4,435 95,000 92,000 5,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 87,181 105,685 105,685 110,164 87,181 105,685 105,685 110,164 FUND BALANCE RESERVE 25500 Fund Balance Reserve 142,615. 12,975 37,930 23,266 142,615 12,975 37,930 23,266 TOTAL 238,916 221,660 243,115 138,430 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Public Safety Grant - State (31855) Assumed State will continue to fund. $138,430 Amount Budgeted: 100,000 100,000 Interest Revenue (36100) Amount Budgeted: 500 500 Fund Balance Reserve Amount Budgeted: ` 37,930 Estimated based on projections 37,930 TOTAL EXPENDITURE BUDGET $115,164 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - Project Sister _ At Risk Youth Counseling CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS-OUT . .Transfer Out-General Fund (49001) Amount Budgeted: 110,164 Law Enf Tech 85,164 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 23,266. 211 _.. IT1A ON®.BAR _ i7r-C��fy!l�CLtin'V},ri,'23�t$m�ih -0�b�,c �t1Yf1 „}��7�1 J�"�1L� FUt€PILI7fTYP M eiaF�Reii�en eF ISp SPECIAL FUNDS BUDGET FUGffot�,dl«ex FY 2012-2013 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug. and law enforcement activities. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected. Proposed ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100 Interest Revenue 1,861 - 1,000 500 25500 Fund Balance Reserve 365,116 259,516 263,939 149,602 TOTAL 366,977 259,516 264,939 150,102 CAPITAL OUTLAY 4411-46250 Misc Equipment - 5,000 - - Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out -General Fund 103,038 115,337 115,337 119,418 Total Transfer Out 103;038 115,337 115,337 119,418 FUND BALANCE RESERVE 25500 Fund Balance Reserve 263,939 144,179 149,602 30,684 263,939 _ 144,179 149,602 .30,684 TOTAL 366,977 264,939 150,102 264,516 91 9 CITY OF DIAMOND, BAR NARCOTICS ASSET FORFEITURE FUND (1Zt) FYI 2-13 TOTAL RESOURCE BUDGET $150,102 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 149,602 Based on Projection 149,602 500 Interest Revenue (36100) Amount Budgeted: Based on History 500 TOTAL EXPENDITURE BUDGET $119,4.18 CAPITAL. OUTLAY Misc Equipment (46250) Amount Budgeted: - TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 119,418 Narcotic Deputy (STAR Program) 119,418 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 30,684 30,684 213 CITY OF DIAMOND BAS }>=U�ID� F�3�s,�1s,ry,z { P�E�-�-��,�,c��ti��e�ai SPECIAL FUNDS BUDGET F'�/ �y ,q �y q �j 6 20 12-20 0 J FGN{J tt �53 fyw q E�t 11 Wr3 r., t {{��0o�>4 h o i - CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31857 CA Law Enf Equip. Pgm 36100 Interest Revenue 273 _ 200 200 200 25500 Fund Balance Reserve 56,644 47,609 46,987 28,687 TOTAL 56,917 47,809 47,187 28,887 CONTRACT SERVICES 45401 CS<Sheriff Department - - CAPITAL OUTLAY 4411-46250 Misc Equipment 9,930 10,000 18,500 10,000 Total Capital Outlay 9,930 10,000 18,500 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve, 46,987 37,809 28,687 18,887 46,987 37,809 28,687 18,887 TOTAL 56,917 47,809 47,187 28,887 214 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY1243 TOTAL RESOURCE BUDGET $28,887 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 28,687 . Estimated Based on Projectons 28,687 CA Law Enf Equip Pgm - Amount Budgeted: Interest Revenue (36100) 200 Amount Budgeted: 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: CS-Sheriff Department (45401) CAPITAL OUTLAY . Misr, Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 18,887 M' . OF DIAMOND. BAS R riure"l��kF� 3K1151111 G :1 .r�l.��z�der?�vjeT ICITY s r'x,Jp.s� vL�S'r yt.�'�i S t �1���� SPECIAL FUNDS BUDGETItCTldy;r��Publlc'afaty;�����: FY 2012-2013 1.UjJQY#,� :s,'Lsr�: ,t19sR. Justice Assistance Grant Fd _-'ARRA FUND DESCRIPTION: The American Recovery and Reinvestment Act (ARRA) Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. These funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31651 Public Safety Grant - State _ - 36100 Interest Revenue 247 77 77 - 25500 Fund Balance Reserve 46,902 34,668 34,668 TOTAL 47,149 34,745 34,745 - TRANSFER-OUT 9915-49001 Transfer Out-General 12,481 34,745 34,745 - 12,481 34,745 34,745 _ FUND BALANCE RESERVE 25500 Fund Balance Reserve 34,668 - - 34,668 - - - TOTAL 34,745 - 47;149 34,745 M: CITY OF DIAMOND BAR JustiUV M55istanL-e-G—rand-F-utrd�-R BUDGET DISCUSSION FY12-13 TOTAL. RESOURCE BUDGET - ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: - Projected Year End Estimates - TOTAL: EXPENDITURE BUDGET - TRANSFERS -OUT. Transfer Out -General Fund (49001) Amount Budgeted: Special School Patrols FUND BALANCE RESERVES Amount Budgeted: - 217 _ CITY OF DIAMOND BAR11t\1DrTYtPE-°�cial,RefreOue, NG} 1 t �J 38pe _. � , 7 a `'r: ,•r. �,�'.i"S A� r� t 3 > 7.,aiX ( �Pt SPECIAL FUNDS BUDGET FllNCTIIGNt*,Pubhu��fty �r 5{S'i Qi J,a �+4i `'�1��4�� r3 ��.+Y; Sri��4 JY7y`•��i1`'f{ �' Ly� t'y'5. FY 2012-2013 Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31651 Public Safety Grant- State 11,376 36100 Interest Revenue 33 25500 Fund Balance Reserve - 11,409 11,409 TOTAL 11,409 11,409 11,409 - TRANSFER -OUT . 9915-49001 Transfer Out -General Fund - 11,409 11,409 - _ 11,409 11,409 _ FUND BALANCE RESERVE 25500 Fund Balance Reserve 11,409 11,409 TOTAL 11,409 11,409 11,409- W -0i CITY OF DIAMONDBAR � n-c.e-G—rant- BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: - Projected Year End Estimates. - TOTAL EXPENDITURE. BUDGET _ TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: - Special School Patrols _ FUND BALANCE RESERVES Amount Budgeted: _ 219 ' "ITY OF DIAMOND /I'9 � - - - d'r f"7 fZ 'O �rU"��"a F, trr rte�y f'3{y .R��i �gtr sI-V."And^e;^tu SPECIAL FUNDS BUDGET s. : 2e.4"'•S -".zZE F; UPsiGT�O%��' Yif 2 f�ncFsc�ap� 'z 5'y [� FV 2012-2013 p.s.-t'tn-Va zfa, aG '<4¢fUY"n',Yi'��nb�tY�4'�..,A Af'teFt'1 Rt 6 LANDSCAPE MAINTENANCE -DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2010-11; FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (435) - 15,152 30300 Prop Tx -Sp Assessment 267,683 267,705 267,705 267,705 36100 Interest Revenue 18 TOTAL 267,266 267,705 282,857 267,705 OPERATING EXPENDITURES 5538-42115 Advertising 0 8,500 8,500 3,500 .5538-42126 Utilities 104,677 .105,000 127,650 116,325 5538-42210 Maint. of Grounds/Bldgs 17,501 15,775 15,775 15;775 . Total Operating Exp. 122,178 129,275 151,925 135,600 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,500 4,500 4,500 4,000. Total Prof. Svcs: 3,500 4,500 4,500 4,000 CONTRACT SERVICES 5538-45500 Contract Services 140,256 141,572 141,572 ` 141,617 Total Contract Svcs. 140,256 141,572 141,572 141,617 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects - - Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve -Future Capital Imp 345 (7,642) - (15,140) (13,512) 39001 Transfer in - General Fund, 14,807 7,642 15,140 13,512 Total Fund Balance Res. 15,152 TOTAL 297,997 281,217 281,086 275,347 220 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION _ FYI .2-'13 TOTAL RESOURCE BUDGET $281,217 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance 267,705 Prop Tx -Sp Assessment (30300) Amount Budgeted: 13,512 Transfer In - General Fd (39001) Amount Budgeted: To Cover Deficit - to be repaid to Gen Fd 13,512 TOTAL. EXPENDITURE BUDGET $281,217 PERSONNEL SERVICES Amount Budgeted:. _ OPERATING EXPENDITURES Advertising (42415) Amount Budgeted: 3,500 Annual Updates and Public Nearing Notices Utilities (42126) 116,325 Amount Budgeted: - Water-- Increase in Water Rates . 109,325 Edison 7,000 15,775 Maint. of Grounds/Bldgs (42210) Amount Budgeted: As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBlvd south of Sunset Xing) 775 - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance' (Excel) 140,617 Extra gopher control contract at S. Brea Canyon. Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES - Reserve -Future Capital Imp (25500) Amount Budgeted: - 221 - CITY OF DIAMOND BAS SPECIAL FUNDS BUDGET FY 2012-2013.��,yypp,�. LANDSCAPE MAINTENANCE - DIST. #39 FUN® FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES' 25500. Approp Fund Balance (17,381) (7,554) - 30300 Prop Tx -Sp Assessment 163,729 162,630 162,630 162,630 36100 Interest Revenue 1 TOTAL 146,349. 162,630 155,076 162,630 OPERATING EXPENDITURES 5539-42115 Advertising 0 10,450 10,450 3,500 5539-42126 Utilities 50,185 52,000 57,800 54,900 5539-42210 Maint. of Grounds/Bldgs 2,793 8,000 8,000 25,150 Total Operating Exp. 52,978 70,450 76,250 83,550 PROFESSIONAL: SERVICES 5539-44000 Professional Services 4,699 4,500' 4,500 4,500 Total Prof. Svcs. 4,699 4,500 4,500 4,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-4551.9. Weed Abatement 13,937 17,000 17,000 17,000 Total. Contract Svcs. 153,268 156,332 156,332: 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements Total Capital Expenditures. - - FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (64,596) (68,652) (82;006) (81,752) 39001 Transfer In - General Fd 57,042 68,652 82,006 81,752 Total Fund Balance Res. (7,554) - - TOTAL 203,391 231,282 237,082 244,382 222 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $244,382 ESTIMATED RESOURCES Approp Fund Balance (25500) a Amount -Budgeted: - Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: 162,630 Transfer In - General Fd (39001) Amount Budgeted: 81,752 To Cover Deficit - to be repaid to Gen Fd 81,752 TOTAL EXPENDITURE BUDGET $244,382 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES - Advertising (42115) Amount Budgeted: 3,500 Annual Updates and Public Hearing. Notices - Utilities (42126) Amount Budgeted: 54,900 Water'-- Increase in Water Rates 50,400 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 25,150 - ` As -needed Maintenance 5,000 ` Silver Tip Improvements -- 6 picnic tables, 5 benches, 20,150 6 trash containers, 1 bbq, $10,000 enhanced landscaping PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 130,332 Contract Maint - Excel 139,332 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 223 CITY OF DIAMOND BAS Ft3 ARM. �.��,`t spec,alrReuei ueY �, h3�th r C''j-1 .f" r x.-t-tr 3 > HYY4�p kY�*"x"6 t• �� C5 3 F%!`io- ���l Y� � (`' SPECIAL FUNDS BUDGET FY 2012-2013 _ilayr�i h ,��i�11;R'',t`� ..r,S:.lut-..d,d,.,;Tr.�h..r ,2.F.1. ...t....x -. LANDSCAPE MAINTENANCE -DIST. #41 FUN® FUND DESCRIPTION: , The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property.owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this,special district. FY 2010-11 ` FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,851 - 20,666 - 30300 Prop Tx -Sp Assessment 125,150 122,157 122,157 122,157 36100 Interest Revenue 41 - TOTAL 127,042 122,157 142,823 122,157 OPERATING EXPENDITURES 5541-42115 Advertising 0 7,075 7,075 3,500 5541-42126 Utilities 32,868 35,000 37,500. 36,250 5541-42210 Maint. of Grounds/Bldgs 2,259 7,000 7,000, 7,000 Total Operating Exp. 35,127 49,075 51,575 46,750 PROFESSIONAL SERVICES 5541-44000 Professional Services 4,325 4,500 41500 4,500 . Total Prof. Svcs: 4,325 , 4,500 4,500 _ 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,730 5541-45519 CS-Weed/Pest Abatement 371198 76,740 76,740 58,200 Total Contract Svcs. 86,924 126,470 126,470 107,930 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures - FUND BALANCE RESERVES 25500 Reserve Future Capital Imp 666 (57,888) (39,722) (37,023) 39001 Transfer in - Gen Fd 37,888 19,722 17,023 39123 Transfer in - Prop A SP 20,000 20,000 20,000 20,000 Total Fund Balance Res. 20,666 - - - TOTAL :147,042 .180,045 182,545 159,180. 224 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION _ FYI 2-13 TOTAL RESOURCE BUDGET $159,180 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Prop Tx -Sp Assessment (30300) 122,157 Amount Budgeted: -' Interest Revenue Amount Budgeted: Based on Experience 37,023 Transfers In Amount Budgeted: General Fund 17,023 Prop A SP Fund 123 20,000 TOTAL EXPENDITURE BUDGET $159,180 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 3,500 Annual Updates and Public Hearing Notices 36,250 Utilities (42126) Amount Budgeted. Water - Increase in Water Rates 34,250 Edison 2,000 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: As -needed Maintenance 7,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 58,200 CS-Weed/Pest Abatement (45519) Amount Budgeted: L.A. County Ag 20,200 Fire Brushing by Goats 18,000 Fire Brushing hand work by CCC 20,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 225 • CITY OF DIAMOND BAS _ ,�ys.;srF�S,m�,,�Fr n 1-�,��41�aPu _ � �c�alReve��,e SPECIAL FUNDS.BUDGET�� $ tT.{YtiT4 SFiy�S�t Lf fflJ-„n-+-q3-i� F�UtOTIONy ,Jj��n � `�yraergy E��ericy�t�� FY 2012-2013 �4Uhc' ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND FUND DESCRIPTION: The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy. The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects. FY 2010-11 FY 2011-12 FY 2.011-12 FY 2012-13 Actual Adjusted Projected ' Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (393) (16,580) 31631 EECBG Revenue 47,274 330,979 86,580 260,979 TOTAL 46,881 330,979 ` 70,000 260,979 ' EXPENDITURES 5610-41200 Operating Supplies 9,603 - 5610-42210 Maint,of Grounds/Bldgs 51,845 5610-46250 Transportation Improvements - 70,000 70,000 - ” 5610-46310 Building Imrpovements '260,979 - 260,979 330,979 70,000 260,979 61,448" PROFESSIONAL SERVICES 5215-44000 Professional Services _ Total Prof: Svcs: Capital Expenditures 5610-46250 Misc.Equipment 2,013 Total Capital Expends 2,013 TRANSFERS OUT 9915-49250 Transfer Total Transfers Out - - - - RESERVES 31830 Resources (16,580) (16,580) TOTAL. 330,979 70,000 260,979 46;881 5/23/2012 226 227 231 �n a ax Qb - oa o. . Oo o J O U '. - 0 m p O O 0 _ - m LL. OiO r - pp ID tD U- ipLL - .. .. .. (� . ct (R ICL C6 C5 d `m J a •a n`. O ZN r. uj pO 00 O. 0 J ' O o CL 0 O o -. Z cc Q p O a O O m O r r ' .�. ., t9 W N T. N O O r N CD �a O O.0 w OOOQ + 0 0 00 O tD �. " U O O 00 t[] O <t O) F.N-� F N 0000. 0 0 0 0 0 O U 7mm U O O N N d tO0OO -0100 _ O O O O - U [0100 Or m O U t0 - c0 m � r r � � r t0 W- n F 0F Q U ' c; m _ o c c " - O O O 'Y. O.00. O .. ex U .�{ U U O O y. O - c •.. d cd �. V c m �. 0 0 O` o n d o aEi O an d O) o Um �m m o E .. 'a IX CL ..:. ... - m •U E a .13 .. Q. -m. ' U m 0 � : - m n a°E �� Om�dmd �cmEo E E'... oa (D °0m ma�3iE3°E - �E .N-. Z5•- @ y U _ V m n mmm d'�� T� O N C'jo � 0 f wd(L ar - d •O Em - •" d. .. :.. >.._.c drn.mc E m i m�'�d FTxH . o.roa� 4 ad.���9�'� �cQ_ Em�}Um —❑=�N=a F ga. U" •aci� cocmy wCi i- n'p.c cmF' Q' m.tA F.' �•) U >c r ..�-� > p IE C?C'--co m O o`9 v. .' pdo —L ado o pN a U) CUvU VU o .0 ,.0 E� -gym mooCLcq u m N d U y to m- ori N - : aN a� aF 231 coooLnom� C>c 000m U7 tt N ll� 0] E F E E c E E pi a sN=w� a a J �t 0.' W Q D , Cll 0. O 0. ZF- W T W �.. .. LL 0 ' CL - � :E - V '� - w00 w OIn 00 V'b 9 0 0 4 O O O O N O LSO OOO Lq OO tc O t0 f0 m . - •' - .J V'w NO1 O'r OO co Lo - - LLL - - - C N ;. L LN 'J tuEL ,'F Lei? m ro Lo ..- V d N IT ID C.7 Q U cl 232 OF DIAMOND BAR �f F �i4fJl> 4' �1 �<,5},,e' >F a art StCIT F�1NDTYRE-,' ';1�}1r� rCaifal latroj�ct� (fr BUDGET fi�+rms �'i'ik(4 y�,}t1'G 4LY Fj! C,C �nFN. �t�} SPECIAL FUNDS FY 2012-2013: CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: : This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Appropriated Fund Balance (1,650,059) - (37,060) (37,060) 31815 Park Grants 25,000 31819 Rivers & Mtns Cons Grt 76,230 76,230 31820- Land&Conservation Grant 127,186 31821 Recreation Trails Grant 304,920 304,920 - Nature Ed. Grant (Prop 84) 61,063 61,063 - 31841 ARRA.Revenue 161,500 31883 Hazard Elimination.Pgm 186,313 34550 Developer Fees 118,450 - - 39001 Transfer in - General Fd 217,178 - 151,000 293,047 39110 _ Transfer in - Measure R 264,723 1,044,544 637,629 877,665 39111 Transfer in - Gas Tax - 1,248,028 571,929 1,338,099 39112 Transfer in - Prop A 20,106 121,000 - 30;000 39113 Transfer in -Prop C Transit _ 118,702 1,053,484 349,875 1,039,000 39114 Transfer in - SAFETEA-LU - 2,192,000 - 2,242,000 39116 Transfer in - Traf Imp Fund (4,237) 814,799. 6041488 153,786 39117 Transfer in - Prop 42 449,660 - - 39119 Transfer in - TDA Fd - - 50,000 39120 Transfer in.- Prop 1 B 277,438 202,871. 218;941 - 39122 _ Transfer in - Quimby 16,777 407,473 356,720 - 39123 Transfer in - Prop A - SPks 70,940 150,000 150,000 39124 Transfer in - Park Developmt 8,812 516,643 385,357 176,911 39125 Transfer in - CDBG 151,757 481,050 472,790 64,505 TOTAL 422,796. - 8,792,555 4,303,882 6,252,953 CAPITAL OUTLAY Street 115,639 4,536,294, 1480,9875 3 5510-46412 TrafficlMgt lmp ovetment5s 118,823 1,480,000 440,058 00 5510-46413 Transportation Infrastructure - - - . 1,120,000 5310-46415 Park & Rec Improvements 2,391 ` 1,697,807 1,507,508 257,450 5510-46420 Misc. Capital Improvements 223,003 450,000 425,972 1,202,005 Total Capital Outlay 459,856 8,164,101 4,340,942 6,290,013 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (37,060) 628,454 (37,060) (37,060) . Total Fund: Balance Res. (37,060): 628,454 (37,060) (37,060) TOTAL 422,796 8,792,555 4,303,882 6,252,953 . Note FY1.1-12 Columns Include Project Carry Overs from FY10-11 233 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250 BUDGET DISCUSSION - FYI 2-13 . TOTAL RESOURCE BUDGET $6,252,953 ESTIMATED RESOURCES - Approp Fund Balance Amount Budgeted: (37,060) (37,060) Land & Water Conservation Grant (31815) Amount Budgeted: 25,000 P&R Improvements 25,000 Transfers in - General Fund (39001) Amount Budgeted: 293,047 Residential Slurry Seal Area 1 g 119,058 Residential SlurrySeal Area .1A - carryover from 11-12 118,450 Dog Park 14,746 Dog Park - carryover from 11-12 40,793 Transfers In - Measure R (39110) - Amount Budgeted: 877,665 12-13 Street Improvements 458,000 12-13 Neigh Traf Mgmt Prog : 40,000 12-13 Miscellaneous PW Impr - 100000 11-12 Street Improvements Carryovers 279,665 Transfers In - Gas Tax (39111) . Amount Budgeted: 1,338,099 12-13, Street Improvements 662,000 11-12 Street Improvement Carryovers 676,099 Transfers In - Prop A (39112) : Amount Budgeted: 30,000 12-13 Traffic Management Projects 30,000 Transfers In - Prop C (39113) Amount Budgeted: 1,039,000 12-13 Street, Improvement Projects 120,000 12-13 Traffic Management Projects,: 370,000 ' 12-13 Miscellaneous PW Projects 50,000 11-12 Street Improvement Project Carryovers 161,500 11-12 Miscellaneous Project Carryovers 337;500 Transfers In - TEA (39114) Amount Budgeted: 2,242,000 Grand Ave Enhancement 600,000 11-12 Transportation Infrastructure Imp Carryovers ` 1,120,000 11-12 Street Improvement Carryovers 522,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: 153,786 11-12 Miscellaneous Project Carryovers 153,786 Transfer In - TDA (39119) Amount Budgeted: 50,000 11-12 Miscellaneous Project Carryovers 50,000 Transfers In - Park Dev Fund,(39124) Amount Budgeted: 176,911 - 12-13 Park & Rec Improvements 113,654 11-12 Park& Rec Improvements Carryovers 63,257 234 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FYI 2-13 _ PAGE 2 Transfers In - CDBG (39125) Amount Budgeted: 64,505 Curb Ramp Design (Gateway Corp Center) - 64,505 TOTAL EXPENDITURE BUDGET $6,252,953 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,270,558 Collectors -Area 1 B 135,000 Zone 7 Arterial Slurry Seal 120,000 Residential Slurry Seal - Area.1 B 1,104,058 Street Improvements Carryovers (5510-46411) 01412 Residential Slurry Seal - Area 1A 950,000 23912 Arterial Slurry Seal/Overlay = Zone 6 161,500 2430E Chino Hills Parkway Rehabilitation 800,000 Traffic Mgt Improvements (5510-46412) 440,000 Amount Budgeted: Neighborhood Traffic Mgt. Mitigations 40,000 Traffic Signal System Master Plan 30,000 TS - Battery'Backup System 370,000 1,120,000 TransportationInfrastructure (5510-46413) Amount Budgeted: Lemon Interchange Project ,11120,000 257,450 Park & Rec Improvements (5310-46415) Amount Budgeted: Grandview Trail Design & Construction 50,000 Dog Park at Pantera Park Meadow 103,400 Park&Rec Imp Carryovers (5310-46415) g Park 104,050 1,202,005 Misc Improvements (5510-46420) Amount Budgeted: Curb Ramp Instin - Gateway Corp Center 64,505 Med Mods - Diamond Bar Blvd/Silver Hawk 50,000 Comp Groundwater Drainage Study & Storm Drain Improvement Design . 100,000 - Grand Avenue Enhancement 600,000 Misc Improvements. Carryovers (5510-46420) 26612 Median Modification (Grand/Summitridge) 90,000 26712 Golden Springs Dr. Drainage Improvement 247,500 26412 Pathfinder. Road Sidewalk Improv/Erosion Control 50,000 - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (37,060) 235 CITY OF DIAMOND BAIL > �ruDtrTYrF�*` �` oe7i�5srltce'€}` ' DEBT SERVICE BUDGET F>tNCTJoNw't!, Peat�St�fi > `�` FY 2012-2013 ` DEBT SERVICE FUND FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted, Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance _ 319,815 ' 460,233 460,233 - 36100 Investment Earnings 23 - 15 36610 Rental Income 341,317 36700 Bond Proceeds 11,790,000 11,790,000 - 36710 Bond Premium 252,381 252,381 39001 Transfer from General Fund 411,659 411,659 833,981 TOTAL 661,156 12, 914,273 12,914,288. 833,981 OTHER EXPENDITURES 4090-42128 Banking Charges 16. - 10 25 4090-47050 Bond Principal 290,000 12,205,000 12,510,000 335,000 4090-47100 Interest Expense' 37,446 254,278 254,278 498,956 4090-47120 Bond Issuance Costs 157,381 150,000 Total Other -Exp. 327,462 12,616,659 12,914,288 833,981 FUND,BALANCE RESERVE , 25500 Fund Balance Reserve 333,694 297,614 - - Total Fund Balance Res: 333,694 297,614 - - TOTAL 12,914,273 12,914,288 833,981 - 661,156 &K CITY OF DIAMOND BAR DEBT SERVICE FUND (370) BUDGET DISCUSSION - FY12-13 _ TOTAL RESOURCE BUDGET $833,981 ESTIMATED RESOURCES' Approp Fund Balance Amount Budgeted: - Estimated Based on Projections Interest Revenue (36100) - Amount Budgeted: Based on history - Transfer In - General Fund (39001) 833,981 Amount Budgeted: 833,981' TOTAL EXPENDITURE BUDGET $833,9`81 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 833,956 Bond Principal (47050) - 335,000 Interest Expense (47100) 498,956 Banking Charges (42128) Amount Budgeted:' 25 - Banking Charges 25 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: ELI j� „.. O� ®'/ilUl®Itl® Bf'�I� Ft}l�IDs�TYP, f ,infernaSvcxfr; l!' 1 1 -CITY SPECIAL FUNDS BUDGET F' F�UNPT�QNr FY 2012-2013 `,' SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,095,152 1,095,371 993,847 1,000,000 36100 Interest Revenue 4,569 9,000 4,500 _ 4,500 39001 Transfer in - General Fund 446,528 409,112 515,136 448,379 TOTAL 1,546,249 1,513,483 1,513,483. 1,452, 879 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 9,154 27,000 27,000 11,000 4081-47210 Insurance Deposits 543,248 486,483 486,483 441,879 - 4081 47221 Insured Losses Total Other Exp. 552,402 513,483 513,483 452,879 FUND BALANCE RESERVE 25500 Fund Balance Reserve 993,847 1,000,000 1,000,000 1,000,000 Total Fund Balance Res. 993,847, 1,000,000 1,000,000 1,000,000 -TOTAL 1,513,483 11513,483 1,452,879 1,546,249 .243 TOTAL RESOURCE BUDGET $1,452,879 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest Revenue (36100) 4,500 Amount Budgeted: Based on history 4,500 Transfer. In - General Fund (39001) 448,379 Amount Budgeted: 448,379 TOTAL EXPENDITURE BUDGET $452,879 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 11,000 Crime Insurance Renewal 1,500 Property Insurance 9,500 Insurance Deposits (47210) Amount Budgeted: 441,879 Insurance Deposits _ 441,879 FUND BALANCE RESERVES Reserve (25500), Amount Budgeted: 1,000,1000 1,000,000 244 CITY OF DIAMOND DA? �tE�1 3Y , SPECIAL FUNDS BUDGET 14 UNLTIO�N�, s� ��t�qua�f�eplace�n?5 c�� FY -2012-2-010 t� EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method' for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES ; 25500 Restricted Fund Balance 10,881 3,000 5,000 5,000 " 25500 Unrestricted Fund Balance 245,568 211,416 237,328 233,328 36100 'Investment Revenue 1,218 1,200 1,000 1,000. 39001 Transfer in - General Fd TOTAL . •257,667 215,616 243,328 239,328 OPERATING EXPENSE 4090-42215 Depreciation Expense 10,881 5,000 , 5,000 -5,000 . - 10,881 5,000 5,00.0 5,000 CAPITAL OUTLAY 4090-46100 Auto Equipment 4,458 40,000 - 40,000 4,458 40,000 - 40,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 5,000 5,000 5,000 5,000 25500 Unrestricted Fund Balance 237,328 165,616 233,328 189,328 Total Fund Balance Res. 242,328 170,616 238,328 194,328 TOTAL 239,328 257,667 215,616 243,328_ 245 CITY OF DIAMOND DAR VEHICLE EQUIPMENT REPLACEMENT FUND FYI 2-13 TOTAL RESOURCE BUDGET $239,328 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 5,000 Book Value of Equipment 5,000 Unrestricted Fund Balance (25500) 233,328 Amount Budgeted: Estimated Based on Projections 233,328 Interest Revenue (36100) 1,000 Amount Budgeted: Based on History 1,000 Transfer In -General Fd (39001) - TOTAL EXPENDITURE BUDGET $451000 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 5,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 40,000 Vehicle(s) Purchase 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 5,000 Year End Book Value of Equipment 5,000 Unrestricted Fund Balance (25500) 189,328 Amount Budgeted: Based on Budget -Unrestricted 189,328 M. CITY OF DIAMOND BAR --SPE AL -FUNDS BUL7G ,dT� 0-0 graip epa�ernf„ xfr -d I ti3?t.sti v-�ara^'7ryt FY 2012-2013 FLI# 4 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 36100 Investment Revenue 1,828 2,000 1,500 39001 Transfer in - General Fund 159,500 25500 Restricted Fund Balance - 5,000 7,500 25500 Unrestricted Fund Balance' 352,616 440,389 485,264 241,764 TOTAL 513,944 442,389 491,764 249,264 OPERATING EXPENDITURES 4090-42215. Depreciation - Expense 5,480 5,000 7,500 7,500 Total Operating Exp 5,480 5,000 7,500 7,500 CAPITAL OUTLAY 46230 Computer Equip -Hardware 18;200 237,500 235,000 160,000 46235 Computer Equip -Software - - - 30,000 Total Capital Outlay 18,200 237,500 235,000 190,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 5,000 - 7,500. 7,500 25500 Unrestricted Fund Balance 485,264 199,889 241,764 44,264 Total Fund Balance Res. 490,264 199,889 249,264 51,764 TOTAL 513,944 442,389 491,764 249,264 247 UTY OF. DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $249,264 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: - Transfer In - General Fund (39001) Amount Budgeted: - Transfer; In (Below actuarial projection due to economy) - Fund Balance Reserves Amount Budgeted: 249,264 Restricted Fund Balance Reserves 7,500 Unrestricted Fund Balance Reserves 241,764 TOTAL EXPENDITURE BUDGET $197,500 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 7,500-: Existing Hardware _ 5,000 New.Hardware (assumed .50 year) CAPITAL OUTLAY Computer.Equip-Hardware (46230) Amount Budgeted: 160,000 Broadcast Room HW Replacement 50,000 Copier Replacement (1 DBC) 15,000 PC. Replacement (Not needed FY 12/13) - Laptop Replacement (3 Units) 7,500 Server refresh (7 servers) 87,500 Computer Equip -Software (46235) Amount Budgeted: 30,000 - Finance Investment Software 30,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 7,500 Fund Balance Reserves - 7,500 Unrestricted Fund Balance (25500) Amount Budgeted: 44,264 Based on Budget 44,264 248 RESOLUTION NO. 2012 - XX A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF DIAMOND BAR; COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012- 2013 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B`of.the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111. in 1990), provides that the total annual appropriations limit of such entity for the prior. year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article Xlll B at a regularly scheduled meeting or a noticed special meeting'. Prior to such meeting, documentation used in the. determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council. regarding which of the annual adjustment factors have been selected each year; and WHEREAS,: Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the. ,City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2012-2013 for the City of Diamond Bar. 251 Ling-LingChang; Mayor 252 1, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the CITY COUNCIL Agenda # 8.1(b ) Meeting Date: June S, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: Approve the 2012-2013 Fiscal Ye'JAppropriation Limit using the growth factor of change in the County population nge over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor. RECOMMENDATION: Approve the use of the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor for use in calculating the Fiscal Year 2012-2013 Appropriations Limit. Approve Resolution 2012 -XXX. FINANCIAL IMPACT: Since the City's 2012-2013 appropriations subject to the Gann Limit fall well below $35,809,031 there is no financial impact. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of City population changeover the prior year and the change in the California per capita income over the prior year. Based on the growth factor of change in the City's non residential new construction valuation and the change in the County or City population. DISCUSSION: The recommended factor to compute the appropriation limit is the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year. By using this factor the City will have an appropriation limit of $35,809,031 for Fiscal Year 2012-2013. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: • � 7 Dianna Honeywell - Finance Di ctor Dave Doyle - t City Manager Attachments: Resolution Appropriation Limit Worksheets for fiscal year 2012-2013 RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012- 2013 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2012-2013 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2012-2013 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2012-2013 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $35,809,031 for fiscal year 2012-2013. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution. PASSED, APPROVED AND ADOPTED this day of 2012. Ling -Ling Chang, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar APPROPRIATIONS LIMIT WORK SHEET 2012-2013 California Per Capita Income 3.77% % Change over Prior Year Population Change 0.38% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0377 Population converted to a Ratio 1.0038 Calculation of Growth Factor 1.0416 (Growth Factor = Per Capita Ratio x Population Ratio) 2011-2012 Appropriations Limit 34,377,442 2012-2013 Appropriations Limit $35,809,031 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2012-2013 California Per Capita Income 3.77% % Change over Prior Year Population Change 0.20% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0377 Population converted to a Ratio 1.0020 Calculation of Growth Factor 1.0398 (Growth Factor = Per Capita Ratio x Population Ratio) 2011-2012 Appropriations Limit 34,377,442 2012-2013 Appropriations Limit $35,744,819 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET CITY OF DIAMOND BAR % Change Non Residential New Construction (City) Population Change % Change over Prior Year (County) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2011-2012 Appropriations Limit 2012-2013 Appropriations Limit 0.67% 0.38% 1.0067 1.0038 1.0105 34,377,442 $34,739,280 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2012-2013 % Change Non Residential New Construction (City) Population Change % Change over Prior Year (City) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2011-2012 Appropriations Limit 2012-2013 Appropriations Limit 0.67% 0.20% 1.0067 1.002 1.0087 34, 377,442 $34,676,986 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 2012-2013 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City m4p—p Agenda # 8.1(c) Meeting Date: June 5, 2012 AGENDA REPORT TITLE: ADOPT RESOLUTION 2012 -XX APPROVING THE FY2012-13 INVESTMENT POLICY. RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Submitted for Council's review and approval is the FY 2012-2013 Investment Policy and accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the reporting requirements. The FY 2012-2013 Investment Policy has not changed since FY 2011-12, and was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy model. All investments outlined in the investment policy are in accordance and allowable by Government Code Section 53601. The Investment Policy also requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. Although the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund, the investment portfolio has seen more diversification into federal agency securities and FDIC insured negotiable certificates of deposit during the last fiscal year. All existing investments are in compliance with the City's Investment Policy. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives, and attached (Investment Policy - Appendix C) is a description of the LAW program contained on the State Treasurer's website. Prepared by: Dianna Honeywell Finance Director Attachments: 1. Resolution 2012 -XX 2. Investment Policy. David Do' Assistant by: RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City's policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that the attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, APPROVED, AND ADOPTED this 5th day of June, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 5th day of June, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk CITY OF DIAMOND BAR INVESTMENT POLICY— FY 2012-2013 PURPOSE This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. 1. Safety, Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business. This will be done via a review of experience and qualifications, and the response on a questionnaire (Appendix A) submitted by the prospective institution. In addition broker-dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs. Operating funds will be invested primarily in shorter term securities. 1 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal; 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. POLICY As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insures that "...investment shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable undercurrent law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer but are administered by the Finance Director under the authority of the Treasurer. Investments are allowed in the following media: 1. United States treasury bills, bonds, notes or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. 2. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government- sponsored enterprises. 2 3. Local Agency Investment Fund (state pool) — Demand Deposits. A more descriptive definition of LAIF is attached as Appendix B 4. Certificates of Deposit (or Time Deposits), placed with commercial banks and/or savings banks. 5. Negotiable Certificates of Deposit 6. Bankers Acceptances 7. Commercial Paper 8. Medium Term Corporate Notes 9. Passbook Savings Accounts 10. Active Deposits 11. Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. A more detailed description of each of the City's investment instruments is attached in Appendix C. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts must be insured or collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states. .."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." 3 Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days or less. The City is authorized to invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAIF. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. POLICY CONSTRAINTS The City operates its investment pool with many State and self-imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deal in futures or options. The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Manager. The transactions will be verified via monthly reconciliations by the Senior Accountant. REPORTING A monthly report of investments will be provided to the City Manager. The required elements of this report are as follows: 4 a) Type of investment b) Institution c) Date of Maturity d ) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h ) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Description of Investments Appendix C - Local Agency Investment Fund Description APPENDIX A rdMIKOTMETITANVOY0. M.10. BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: 5. Manager/Partner-in-Charge (attach resume): 1►F 1MI M Title: Telephone: 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: 111110 Telephone: 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No 6 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ Your local office $ No. of Transactions No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): CMO's Bank CD's S&LCD's Repos Reverse Repos Other (specify): 11. References --Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone ( ) ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? 7 Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21 . Does your firm offer investment training to your clients? Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. `CERTIFICATION`** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Title Countersignature* Title Date Date * Company president or person in charge of government securities operations. 01 Appendix B Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 30 days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi - government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. Investment in these types of securities is limited to 40% of the portfolio. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit into the agency's LAW account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $250,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $250,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions. Negotiable Certificates of Deposit are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities 10 generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million. Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 180 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601, Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Passbook Savings Account is a certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savings account allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, 11 State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund, which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at any time. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies. The City of Diamond Bar does not invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products, which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives its value from another underlying asset. The City of Diamond Bar does not invest in derivative products 12 Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAW is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAW claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. 13 Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,785 participants and $23.6 billion at the end of April 2011. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 hftp://www.treasurer.ca.gov/pmia-laif 14 CITY COUNCIL Agenda # 8 . 1 (d) Meeting Date: June 5, 2012 AGENDA REPORT TO: Honorable Mayor and Member of the City Council VIA: James DeStefano, City Man g TITLE: Resolution No. 2012 -XX, Esta lishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective July 1, 2012, and Amending Resolution 2011-25 RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this action is $120,000 to the General Fund which has been incorporated into the Fiscal Year 2012-2013 Budget. This includes a 2.0% cost of living adjustment (COLA), an increase to the Benefit Allotment of $25.00 per month, and a new classification of Facilities Maintenance Supervisor. BACKGROUNDMISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 2.0%. As presented in the budget, the recommendation is a 2.0% COLA for employees in addition to a $25 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, Full-time non-exempt staff will receive $1,020 and full-time exempt staff and City Council Members will receive $1,050 to be used towards health benefits. Also presented in the budget was an update to Schedule D of the Compensation Plan to establish a new classification of Facilities Maintenance Supervisor as a full-time non-exempt position at Salary Grade 32E. The impact to the General Fund is $120,000. Although the budget impact of this recommendation totals approximately $131,500 it is offset through use of $11,500 in Special Funds. If approved by Council, this action will be effective July 1, 2012. PREPARED BY: hz Victoria Cross Human Resources Manager REVIEWE Y: Assistant City Manager Dianna Honeywell Finance Director Attachments: Resolution 2012 -XX Establishing Salary Ranges and Fringe Benefits Resolution No. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING RESOLUTION 2011-25 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2012 WHEREAS, the City Council of the City of. Diamond Bar has approved and adopted the annual budget for Fiscal Year 2012-2013; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2011-25, to include a 2.0% cost of living adjustment for all classes of employment and in compliance with minimum wage requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $25 to the benefit allotment for full-time and part-time benefited employees, and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2011-25, Compensation Plan FY 2011-2012 to update Schedule D and establish a new classification of Facilities Maintenance Supervisor as a full-time non-exempt position at Salary Grade 32E. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2011-25 as cited above. PASSED. ADOPTED AND APPROVED this day of June 2012 Ling -Ling Chang, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of June 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar Agenda # - Meeting Date 8.2 June 5, 2012 CITY COUNCIL -N �- ` AGENDA REPORT r9s9 0 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVAL OF THE MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Since incorporation, the city's Capital Improvement Plan (CIP) has been developed on a single -year basis as a component of the annual municipal budget. While this method has proven to be effective, City staff continues to search for ways to strategize the use of the City's resources while ensuring Diamond Bar's public infrastructure remains in good condition in the years to come. At the May 15, 2012 City Council study session, staff introduced a new multi-year CIP. Covering the period through FY 15-16, this important planning document establishes a longer term look at the City's capital projects, identifying potential improvements and funding sources well in advance and allowing for more enhanced budgeting effectiveness. While the CIP for the current year (FY 12-13) will continue to be incorporated in the Council -adopted budget, the remaining years of the plan (FY 13-14 through FY 15-16) serve only as conceptual plans for discussion and are subject to changes based on Council direction or economic conditions. Further, the CIP for FY 11-12 is included in this year's document as a reference point. Each year thereafter, upon presentation of the municipal budget to the Council, an updated 5 -year version of the Multi -Year CIP will be discussed for adoption. In an effort to better safeguard the City's resources, staff recommends the Council approve the Multi - Year CIP document as submitted this evening. Prepared by: Ryan n ean, Assistant to the City Manager Attachment: Multi -Year Capital Improvement Plan MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FY 12-13 through FY 15-16 MULTI-YEAR CAPITAL IMPROVEMENT PLAN INTRODUCTION The City Council has long implemented prudent fiscal policies that have ensured that proper funding is available to maintain and construct necessary infrastructure and facilities for the residents of Diamond Bar. The Multi -Year Capital Improvement Plan (CIP) is presented by the City Manager as a component of the municipal budget, incorporating the policies established in the General Plan, the City Council's Goals & Objectives, and the professional recommendations of the City's executive staff. Transitioning from the current one year CIP model, the new multi-year schedule provides the strategic planning tools needed to better address the City's long term facility and infrastructure development, maintenance, and service needs as efficiently and cost-effectively as possible. The CIP identifies and prioritizes recommended capital projects over the period, forecasting the total costs and funding sources of each as accurately as possible using conservative revenue projections based on the most up-to-date information available. It should be noted that the CIP is a non-binding planning document that is subject to change at the Council's direction or due to changing economic conditions, the availability of special funds, variations in a project's scope and implementation schedule, or other factors. The following spreadsheets identify the capital project and funding source by category through Fiscal Year 2015-16. Given California's recent economic uncertainty, great effort was made to fund the recommended projects with special funds rather than General Fund dollars. As currently projected, the City will invest $29,763,758 in capital projects over the five year plan, with only $450,000 (1.5%) expected to be paid for out of the General Fund. 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O O O O W O O N O (O W O O O M W O O O O O O N h C 0 C O C Q) 0 O W r C C 0 (D N N M C O C C N F• n O N O N O N O) O 1, r 0 0 r 0 1� 01 N O O O O h -00 M N N N N r cr N N 1 0 0 0 0 0 O O O O O O V m O O O O M (D N N O— N O LO p i p r� i i i ') , i N r F -m N M O N M O ( 1 M (D N O N 00 Ln M m r N M V M LO N co M N 1 (p N .. 0 I 0 0 0 0 C) O O O O O O O M M O O o O O r O V O V O W O O O OO O ' M ' O V (O r I: O I LO N O I� m a) r Co N N V' V V LO N N O (D CO N LD N r O O O O C) O O O O O (D O 0) lD O O O M O 0) ll') N O' O O O r N cc O) c0 N O c O t"1 N O W Q) O r— LO r N M O W O O V O O O M S Q O N O O O O O O O N O O' O O (0 O O O N r V N 06 O M M 66 O N f� (D N O M IT N W (D LO LO f� W M N O O O N (D V O O M (3) O O O co) N S m N O) (O O O (D N N MO O M r m O' V' O) I-- V' OO O r 0) N' ' O O N r LO (D 0 r M r- _ L V (D N O r LO O N O O (D O r N LO m (D LO V' O0 M M lO V V C @ 0 E @ O) D a N C N @ U U LL @ Ca LL 0 O U L C C LLN �_ LL O p @O We W O a U oa`ac o o cU Li D- m Y -o m i D LLLU U- x LL NLL @ U> �` Z Lma M L N Q Q C (� H (` N w'S U J 0 0 0 U W .0 N pN LU o m 0 C C n O@ U` Q d d 0 d� U@ N LL a Q y x 0 0 @ W@ (n N N m 0 0 0 0 D@> Q H❑ O wUU(D( 1- 222aa`0-ma-ax W ca U) F PROJECT DESCRIPTIONS Street Maintenance Proiects Arterial Slurry Seal/Overlay — The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (<$200,000 as proposed, with prior year annual arterials budgets in the range of $700,000 to $1,000,000). Federal ARRA funds enabled the City to fund two arterial zones and accelerate our arterial maintenance program to the improved condition it is in today. Residential Slurry Seal — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are be higher than arterials on a per SF basis to maintain condition levels. Pathfinder Road Rehabilitation — This project includes the design and construction of roadway rehabilitation on Pathfinder Road between Peaceful Hills and the Westerly City Limit. This is a collaborative project with LA County Public Works because a portion of Pathfinder Road has shared jurisdiction with the City of Diamond Bar. LA County will administer the design and construction contract and Diamond Bar will fund the portions within its jurisdiction. The project was originally scheduled for FY 11/12 but has been deferred due to LA County's fund sources for this project being unavailable until FY 15/16. Traffic Manaaement/Safety Proiects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Traffic Signal Battery Back Up — City currently has 19 priority intersections equipped with battery back-up systems. The current plan is to expand with 10 intersections per year to cover the main arterial corridors of Grand, Diamond Bar Blvd, and Golden Springs Drive. Traffic Signal Infrastructure Upgrades — Traffic Signal equipment (particularly controllers and wiring) at older intersection locations requires upgrades. Older signal failures (red flash) have been tied to poor wiring or controllers that are no longer serviceable. Atypical full rewire of an intersection runs about $15,000-$20,000. 7 Traffic Signal System Master Plan — Goal is to develop a master plan that will assess signal system infrastructure, develop a needs analysis, and provide recommendations for long term improvements in the signal system and its operating efficiencies. The plan will identify various strategies to ensure equipment is on a program for upgrade and replacement, ensure synchronization is optimized, and will better position the City to compete for Metro/Call for Projects funds as they become available. Transportation Infrastructure Projects Lemon Ave Interchange ROW — Lemon Ave interchange at SR/60 is in the ROW acquisition stage, involving five (5) partial residential and two (2) partial commercial property takes. Miscellaneous PW Projects Curb Ramps — CDBG funds are anticipated to be $50,000 in FY 12/13. Therefore, plans are to develop the design for ADA curb ramp improvements within the Gateway Corp Center and around Pantera Elementary School. Construction of those areas is anticipated in FY 13/14 with available CDBG funding. Grand Avenue Enhancement Study-DBC/Shotgun — Plan is to develop a concept and design this FY for realigning Grand and Shotgun Lane to a traditional intersection using SAFETEA LU funds that were "leftover" from the Grand Avenue Street Improvement Projects. Much of the cost to realign will also involve work outside of the public R/W, which becomes ineligible for SAFETEA-LU funding. Several concepts and cost estimates have been developed and after internal discussion with CM will determine how the concepts will be presented to the Country HOA to see if there is buy in and willingness to participate in cost of improvements outside of public ROW. Median Modifications—Annual improvements have been completed at locations where line of sight is impeded due to the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. A prioritization list has been established and three (3) locations will be complete by end of FY 11-12. An additional 3 are scheduled in upcoming fiscal years. Underground Dist. (Rule 20A) — This project moves overhead power lines to underground vaults. When paying each month's bill, Diamond Bar Edison ratepayers contribute to an undergrounding account. Funds in the account are controlled by Edison, but must be used in Diamond Bar. Projects are then coordinated between the City and Edison. 3 Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design Study will evaluate groundwater and soil conditions at various roadway locations in the City and will develop drainage solutions to mitigate groundwater seepage through the street. Designs will include adding inlets and storm drain laterals to provide for conveyance of groundwater into existing storm drain systems. Parks & Recreation Projects Design and Construction of Grandview Trail — Grandview Trail leads from the overflow parking lot at the Diamond Bar Center to a viewpoint at the west end of the trail. Project will include DG surfacing, lodgepole fencing, interpretive panel, benches and shade structure. Design planned for 12/13 FY with construction in 13/14 FY. Construction of Dog Park at Pantera Park Meadow — Planned use of CDGB funds for the construction of the accessible walkway will delay this project for three or four months. The new schedule anticipates completion in late November 2012, if the weather cooperates. Diamond Bar Center Technology Improvements — This project will implement a series of audio/visual enhancements at the DBC that will improve experiences for all users. Specific enhancements include stage lighting, various monitors, remote control options, audio/microphone improvements, laptop computer connections, etc. Design planned for 12/13 FY followed with construction in subsequent fiscal years. Design of Heritage Park Community Center Interior Upgrades — Develop design to improve and modernize interior of Heritage Park CC. Planned for 13/14 FY. Construction of Improvements at Longview Park South — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table and barbecue. Planned for 14/15 FY. Construction of Improvements at Star Dust Park — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table, barbecue and improved drainage. Planned for 15/16 FY. 511 CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 8.3 Meeting Date: June 5, 2012 AGENDA REPORT FROM: James DeStefano, City M6V TITLE: Proposed Pre -payment of the ide Fund Liability -California Public Employees Retirement System (CaIPERS) RECOMMENDATION: It is recommended that the City Council approve the use of General Fund reserves to prepay the side fund liability to the retirement system in the approximate amount of $588,000. BACKGROUND: During the 2005/06 fiscal year, the City was required to join a risk pool for retirement benefits through the California Public Employees Retirement System (CaIPERS) because the City had less than 100 active members in the plan as of June 30, 2003. Since the funding of the City's plan included an actuarial accrued unfunded liability in its stand alone plan as of June 30, 2003 in the amount of $556,052, that amount was required to be amortized over a 16 year period, separately from the employer rate of the risk pool. That amount has been accruing interest payable each year, currently at a rate of 7.75% interest, but that rate will lower to 7.5% in FY 2012/13. DISCUSSION: The City's effective employer contribution rate to CaIPERS for the 2012/13 fiscal year is set at 11.613%, which includes a 1.897% rate for the amortization of the City's side fund. The City's side fund at June 30, 2003, was $556,052, but the amount was growing in the years after 2003 because of the interest rate charged by CaIPERS. The side fund liability peaked in 2005 at $730,000, but has declined very slowly over time as the City made its annual employer contributions. The liability expected at June 30, 2012, is $588,271. The side fund liability at June 30, 2012, is scheduled to be amortized over 9 additional years. In other words, the City will pay 7.50% (current rate) in interest costs until the liability is paid off in 9 years. The City has an opportunity to prepay this liability as of June 30, 2012, in order to save the interest costs over the remaining 9 year amortization period. The expected net savings in interest costs to the City will likely exceed $140,000, even after taking into consideration the loss of expected earnings on the $588,000 in reserves (estimated at less than $50,000 over nine years assuming a 2% return). The expected savings in just the first year alone will exceed $44,000. If the prepayment is made by June 30, 2012, the employer rate for FY 2012/13 will drop by 1.897%. The estimated payroll for FY 2012/13 is $4.2 million so the employer contributions for FY 2012/13 would drop by about $80,000 (1.897% times $4.2 Million). In the current interest rate environment, it is very difficult for the City to earn much more than 1.2% on a 5 year investment. Prepaying the side fund liability is equivalent to investing the money in a 9 year security that pays 7.50%. It is a prudent use of the General Fund reserves, because this is money that would have been paid out over the next 9 years as part of the employer retirement contributions. The employer contribution rate has remained very stable over the last eight years. In fact, the rate in FY 2012/13 is up less than one half of one percent from the rate paid in FY 2005/06. Despite the volatility in CalPERS investment returns, the City's retirement contributions have been very stable. Paying off the side fund liability is a prudent way of reducing those costs. If approved, the payment to CalPERS in the amount of $588,271 will be forwarded before June 30, 2012, in order to reap the benefits of lower contributions in FY 2012/13. Prepared by: a L• Dianna Honeywell Director of Finance e Glenn Steinbrink Finance Special Projects 2 Reviewed by: Y f David Doyle Assistant City Manager