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05/15/2012
City of Diamond Bar City Council Agenda Tuesday, May 15, 2012 5:15 p.m., Study Session — Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Ling -Ling Chang Jack Tanaka Mayor Mayor Pro Tem Ron Everett Carol Herrera Steve Tye Council Member Council Member Council Member City Manager James DeStefano o City Attorney Michael Jenkins a City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bars web site at www.CityofDiamonclBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. u *s. "9by DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon ROS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a: speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 15, 2012 Next Resolution No. 2012-19 Next Ordinance No. 09 (2012) STUDY SESSION: 5:15 p.m., Room CC -8 ► Discussion of the FY 2012-13 Budget and — Discussion and Action. ► 5 Year Capital Improvement Project (CIP) — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Alex Barrett, Associate Pastor, Church in the Valley Council Members Everett, Herrera, Tye, Mayor Pro Tem Tanaka, Mayor Chang Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. May 15, 2012 PAGE 2 Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 22, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. (Cancelled). 5.2 Parks and Recreation Commission Meeting — May 24, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive 5.3 Memorial Holiday — May 28, 2012 — City Offices will be closed in observance of the Memorial Day Holiday. City Offices will reopen Tuesday, May 29, 2012 at 7:30 a.m. 5.4 Washington Park Grand Opening — June 2, 2012 — 10:00 a.m., 21208 Washington Street. 5.5 City Council Meeting June 5, 2012 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of May 1, 2012 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes: (a) Regular Meeting of January 26, 2012 — Receive and File. (b) Regular Meeting of February 23, 2012 — Receive and File. 6.3 Ratification of Check Register — April 26, 2012 through May 9, 2012 Totaling $1,168,678.59. Requested by: Finance Department May 15, 2012 PAGE 3 6.4 Approval of Amendment No. 5 to the Memorandum of Understanding with the Walnut Valley Unified School District Related to the Site D Specific Plan. Recommended Action: Approve. Requested by: City Manager 6.5 Adopt Resolution No. 2012 -XX: Authorizing and Approving the Sale of $200,000 of Proposition A Funds (Local Return Transit Funds) to the City of Industry. Recommended Action: Adopt and Authorize. Requested by: Public Works Department 6.6 (a) Award of Construction Administration Services Contract to Onward Engineering for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project, Federal Project No. STPL-5455(015), in the Amount of $39,900, Plus a Contingency Amount of $4,000 for a Total Authorization of $43,900. Recommended Action: Award. (b) Adopt Resolution No. 2012 -XX: Approving Plans and Specifications and Establishing a Project Payment account; and Award the Construction Contract to All American Asphalt for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project, Federal Project No. STPL-5455(015), in the Amount of $606,000 Plus a Contingency Amount of $60,600 for a Total Authorization of $666,600. Recommended Action: Adopt and Award. Requested by: Public Works Department 6.7 Appropriate Prop C Fund in the Amount of $75,702.50 and Prop 1B Fund in the Amount of $16,070 to the Capital Improvement Program Budget for Fiscal Year 2011-12; Adopt Resolution No. 2012 -XX Approving Plans and Specifications and Establishing a Project Payment Account; Award the Construction Contract for the Residential Area 1A (Bounded by the City Limits to the North and West and 57 FWY to the South and East) and Arterial Zone 6 (Golden Springs Drive Between Diamond Bar Boulevard and Temple Avenue) Road Maintenance Project to Hardy & Harper, Inc. in the Amount of $1,212,000; and Authorize a Contingency Amount of $145,828.50 for Contract Change Orders to be Approved by the City Manager, for a May 15, 2012 PAGE 4 Total Authorization Amount of $1,357,828.50. Recommended Action: Appropriate, Adopt and Award. Requested by: Public Works Department 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 First Reading Ordinance No. OX (2012): Amending the Diamond Bar Municipal Code to Establish Enforcement Authority Related to Animal Code Violations. Recommended Action: Receive Staff's Presentation, Open the Public Hearing, Receive Testimony, Close the Public Hearing and Approve for First Reading by Title Only, Waive Full Reading of Ordinance No. 0X(2012). Requested by: City Manager 8. COUNCIL CONSIDERATION: 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2012-2013 General Fund Budget City Council Study Session May 15, 2012 Introduction In FY 11-12, the economy stabilized and the City of Diamond Bar began to realize modest increases in most major revenue sources. Sales tax and property tax, which represent approximately 54% of General Fund revenue, are expected to increase only slightly from 2010-11 actual revenues. Conservative forecasts indicate that meaningful improvement may not be realized until the 2013-14 fiscal year. Because of the modest growth in revenues, balancing the FY 12-13 budget was challenging due to inflationary growth in expenditures. Proposed expenditures for FY 12-13 are projected to increase 2.9%. The FY 12-13 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $55,000. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY 12-13 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using already reduced FY 11-12 mid -year, budget levels as a baseline, FY 12-13 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $20,316,198 with anticipated appropriations of $20,261,538, resulting in a surplus of $54,660. The draft budget includes a use of $665,931 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $16,468,770 to $15,857,499, a difference of $611,271. iii Estimated Resources - $20,316,198 The current proposed FY 12-13 General Fund Budget estimates resources to increase approximately 1.2% over FY 11-12 projected revenues. • Property Taxes — Property tax revenues are estimated at $3,950,000, which is slightly higher than projected FY 11-12 levels. The growth in secured property taxes for FY 12-13 cannot exceed 2% under Proposition 13, The FY 12-13 projections assume a 1.75% growth in secured property taxes to allow for any downward reassessments in property values that may have occurred in the City. Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the slow growth in the local economy, consumer -based tax receipt estimates have been increased only slightly, less than 1%, above FY 11-12 levels.. • State Subventions — There is an estimated increase of $61,513 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. • From Other Agencies — This category includes $150,000 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. • Fines & Forfeitures — There is an estimated reduction of $5,000 due to one-time revenue in Municipal Code Fines that will be recognized during FY 11-12 that will not be recognized in FY 12-13. Current Service Charges — Estimated resources in this category are up approximately $54,000 over FY 11-12 projections to $1,935,964. This category reflects planning, building, engineering, recreation and waste hauler fees. The increase is primarily due to the adoption of the third phase of the new fee schedule and the anticipation of slightly higher permit activity. • Use of Money & Property — There is an estimated increase of $14,000 due to a slight uptick in rental revenue. Estimated Appropriations - $20,261,538 The following are items of significance which have been incorporated into the FY 12-13 proposed General Fund budget: • Personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 2.0%. Incorporated in the proposed FY 12-13 budget is a 2.0% COLA for employees in addition to a $25 increase in the employee's benefit allotment. The COLA results in $115,000 in additional personnel costs. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2012-13 law enforcement contract will be 2.23% for a total Public Safety budget of $5,795,683. This is an increase of $331,000 over the anticipated costs for FY 11-12. The budget increase also includes a payment of 4% or $211,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. During the last fiscal year the City was not required to make a contribution to this fund due to the fact that it was "superfunded". Sheriff's staffing levels in Diamond Bar remain unchanged from FY 11-12. • Bond Refinancing- Transfer to the Debt Service Fund $833,981- In December 2011, the City refinanced the 2002 Variable Rate Bond into a fixed rate bond at 4.4%. Although the initial interest rate is higher than the variable rate has been over the last few years, it is anticipated that the City will save money over the remaining life of the bond. By taking advantage of historically low interest rates, the City has positioned itself to stabilize the debt service payment at an extremely low interest rate for the next 22 years, the remaining term of the bond. In addition to eliminating the fluctuation of interest rates with the variable rate bond, the refinancing has also eliminated the cost of providing a letter of credit, eliminated the cost of remarketing the bonds and eliminated the cost of purchasing an interest rate cap. The FY 12-13 budget includes a debt service fund to account for the payment of interest and principal on the bonds. The General Fund will make an annual transfer to the debt service fund to reimburse the cost of servicing the fixed rate debt. The transfer in FY 12-13 is expected to be $833,981. Use of Fund Balance Reserves - $665,931 The proposed FY 12-13 General Fund Budget includes the following use of reserves to fund the following expenditures: • Capital Improvement Projects (CIP) $118,450 - During FY 11-12 the City received this amount in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1A. This project will not be completed by June 30, 2012 and must be carried over to FY 12-13. Since this revenue source is General Fund revenue in FY 11-12, it becomes part of the General Fund fund balance at 6/30/12. Therefore in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. • Purchase of Emergency Generator $120,000 — When the City transferred government services to the new Civic Center it became necessary to equip the building with an emergency generator. The emergency generator will allow the City to continue to provide core services to the community in the event of a power failure. • Economic Development - $315,194 — Since 2001, the Council has regularly set aside reserves to fund economic development activities. This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — LLADS $112,287 - The City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 12-13, it is anticipated that a total of $112,287 ($13,512 for District 38, $81,752 for District 39 and $17,023 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $4,500 less than the reserve contribution in FY 11-12 due to higher advertising costs incurred in the current fiscal year. Conclusion The economy is expected to grow, albeit at a very modest level. Revenues will grow only slightly in FY 2012-13 especially for the City's major revenue sources. However, continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City to maintain the outstanding services levels provided to our residents and business operators within the existing resources of the FY 2012-13 budget. The final draft of the FY 12-13 City Manager's Recommended Budget will be presented during the regular session of the June 5, 2012 City Council Meeting. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital Improvement Project plan. ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Cost Reimbursements Transfers -In Other Funds Fd Balance Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager/City Clerk Finance Human Resources Information Systems General Government Civic Center Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev./Planning Building & Safety Neighborhood Improvement Community Services Admin Diamond Bar Center - Oper. Park Operations. Recreation Public Works - Admin Engineering. Road Maintenance Landscape Maintenance .Transfer -Out Other Funds Total Appropriations CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2012-13 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed $3,874,381 $3,881,940 $3,880,966 $3,949,504 5,458,986 5,488,000 5,624,445 5,767,400 4,799,563 4,650,187 4,650,187 4,711,700 296,505 4,586,039 4,857,039 150,000 567,575 504,000 491,000 486,000 1,675,295 1,966,356 1,881,919 1,935,964 1,209,978 1,055,905 1,083,100 1,097,040 70,000 - - 1,224,486 1,480,275 1,412,354 1,552,659 10,176,716 4,111,094 4,853,051 665,931 $29,283,485 $27,793,796 $28,734,061 $20,316,198 $145,597 $161,962 $157,491 $162,629 237,019 335,000 - 230,000 285,000 980,458 1,077,708: 1,205,523 1,018,554 428,833 331,423 410,935 432,182 179,220 202,755 216,781 258,248 790,283 740,708 786,611 746,758 1,246,450 618,001 648,020 441,640 10,324,763 9,204,140 9,149,752 590,315 520,986 516,514 559,748 555,565 187,776 198,886 208,067 315,194 5,360,252 5,440,466 5,465,114 5,795,683 3,517 7,750 5,250 6,000 7,359 7,500 7,500 7,500 127,108 141,645 141,645. 143,141 63,220 64,040 55,117 59,640 511,576 709,740 758,052 594,867 409,552 388,701 398,574 431,098 308,727 - 319,514 - 343,277 302,403 .298,869 345,310 384,626 382,053 809,953 855,991. 873,612 890,384 935,005 903,545 953,354 948,036 1,600,958 .1,766,476 1,868,163 1,762,588 573,804 638,777 647,900 620,881 268,498 318,177 320,955 288,868 1,114,214 1,222,096 1,214,951 1,197,295 359,050 373,390 373,390 377,760 906,156 949,953 1,296,249 1,647,155 28,699,204 27,840,168 28,680,657 20,261,538. Excess Resources over Appropriations $584,281 ($46,372) $53,404 $54,660 Fund Balance Reserves @ Beg of Year .30,860,848 21,268,417 21,268,417 16,468,770 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (10,176,712) (4,111,094) (4,853,051) (665,931) Estimated Fd Bal Reserves @ 06/30 21,268,417 17,110,951 16,468,770 15,857,499 Uses of Fund Balance Reserves: City Hall Purchase 9,887,685 _ City Hall Expansion/Move 3,734,412 3,734,412 Prof Services-EIR and Zoning Changes 150,000 150,000 Economic Development - 112,500 112,500 315,194 Payoff of CalPERS side fund 588,271 Emergency Generator 120,000 Transfer out -CIP 217,178 151,000 118,450 Transfer out -LLADS 71,849 114,182 116,868 112,287 ,. 10,176,712. 4,111,094 4,853,051 665,931 CITY OF DIAMOND DAFZ GENERAL FUND ESTIMATED REVENUE FY 2012-2013 FY 2010-11 FY 2011-12 FY 2011.12 FY 2012-13 Actual Adjusted Projected Proposed Property Taxes _ 30010 Current Secured 3,583,609 3,610,600 3,617,331. 3,680,634 - 30020 Current Unsecured - 163,534 164,000 164,000 166,870 30050 Supplemental Roll 90,252 72,340 78,840 80,000 30100 Prior Year Property Tax .(3,265) (8,000) (12,000) (10,000) 30200 Misc. Property Taxes 756 - 2,000 .1,923 2,000 30250 Interest Penalties & Delinquencies 39,495 41,000 .30,872 30,000 Total Property Taxes 3,874,381 3,881,940 3,880,966 3,949,504 Other Taxes 31010 Sales Tax 2,497,512 2,576,083 2,576,083 2,633,749 .31011 Sales Tax Compensation Fund 886,808 813,917 813,917 869,306 31200 Transient Occupancy Tax 642,509 600,000 680,000 693,600 31210 Franchise Tax 1,259,471 1,306,000 1,362,445 1,376,825 31250 Property Transfer Tax- 172,686 192,000 192,000 193,920 Total Other Taxes 5,458,986 5,488,000 5,624,445 5,767,400 Subventions - State: - 31340 Homeowners Exemption, 33,338 35,000 35,000 :35,000 31700 Motor Vehicle in Lieu (VLF) 278,241 30,187 30,187 - 31701 VLF - Property Tax in Lieu 4,487,984 4,585,000 4,585,000 4,676,700 Total Subventions -State 4,799,563 4,650,187 4,650,187 4,711,700 From Other Agencies 31334. County of LA Contrib-Library - 280,178. 4,583,839 4,733,839 - 31620 FEMA Revenue 16,327 - - -. 31856 Ofc of Tr Safety Grants - - 2,200. 2,200 - - 31900. Intergovt. Revenue - Other Cities. - - - 121,000. 150,000 31955 MWD Wtr Conservation Grant - - - - - Total From Other Agencies 296,505. 4,586,039 ,4,857,039 150,000... Fines & Forfeitures - - 32150 Vehicle Code Fines - 387,070 - 324,000 - 324,000 324,000 32200 General Fines 26,170 24,000 22,000 22,000 32210 Municipal Code Fines- 1,000 - 6,000 6,000 1,000 32230 Parking Fines - 132,635 130,000 118,000 118,000 32250 Vehicle Impound Fees - 20,700 20,000 21,000 21,000 - 32270. False Alarm Fees - - - - - - Total Fines & Forfeitures 567,575 504,000 491,000 ..486,000 Current Service Charges: Building Fees: 34110 Building Permits 162,618 .182,550 182,550. 219,000 - 34120 Plumbing Permits 24,764 23,305 23,305 25,600 34130 Electrical Permits 24,487 24,772 24,772 27,250 34140 Mechanical Permits 16,109 17,284 17,284 19,000 34200 Permit Issuance Fee 40,116 41,878 41,878 50,250 34250 Inspection Fees 5,719 7,633 7,633 9,160 34300 Plan Check Fees 155,021 152,046 152,046 182,450 - 34310 Plan Retention Fee 6,779 9,167 9,167 11,000 34350 SMIP Fees 1,838 2,465 2,465 2,950 34355 Building Standards Adm Fee 414 849 849 - 1,000 - Sub -Total. 437,865 461,949 - 461,949 547,660 Planning Fees: 34430 Current Planning Fees 66,622 62,500 62,500 82,500 34560. Business License Fees 17,440 18,600 18;600 18,000 34561 Business License Late Fees 3,320 3,000 3,000 -3,000. Sub -Total 87,382 84,100 84,100 -.103,500' Engineering Fees::.. 34610 Engr- Plan Check Fees 17,549 - 35,000 35,000 ..15,000 34620 Engr -Address Change Fee 4,118 5,000 2,000 5,000 34630 .Engr- Encroachment Fees 12,749. - 85,000. 85,000 70,000. 5. Recreation Fees: CITY OF DIAMOND BAR 1,675,295 1,966,356.. 1,881,919 GENERAL FUND ESTIMATED REVENUE Community Activities 72,864 95,370 FY 2012-2013 89,685 34730 Senior Activities FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 66,490 Actual Adjusted Projected Proposed 34640 Engr- Inspections Fees 11,817 - 35,000 35,000 25,000 34650 Soils/Traffic/Misc Engring Fees .33,322 - 40,000 40,000 30,000 34660 Traffic Mitigation - Engineering (2,985) 82,000 82,000 - -" 34662 Waste Hauler Fees 200,000 206,000 206,000 207,057 34665 Industrial Waste Fees 17,096 30,000 30,000 30,000 107,000 - Sub -Total 293,666 518,000 515,000 382,057 Recreation Fees: Total Current Service Charges 1,675,295 1,966,356.. 1,881,919 34720 Community Activities 72,864 95,370 76,225 89,685 34730 Senior Activities 57,217 61,440 .64,550 66,490 - 34740 Athletics - 96,245 103,101 95,755 103,560 34760 .Fee Programs 236,006 251,896 222,600 256,012 34780 Contract Classes - 298,350 295,000 257,740 280,000' 34800 Special Event Fees. 95,700 95,500 104,000 107,000 36620 Sub -Total 856,382. 902,307. 820,870 902,747 Total Current Service Charges 1,675,295 1,966,356.. 1,881,919 1,935,964 Use of Money and Property: - - - 36100 Investment Earnings - 123,374 182,000 182,000 182,000 36600 Returned Check Charges - (918) 1,000 ;500 500 - 36610 Rents & Concessions - 301,588 -205,000 205,000. 227,040 36615 DB Center Rental .610,673 - .580,000 620,000 610,000 36618 Facility Security 20,137 22,700 22,700 25,000 36620 Heritage Pk Bldg Rental..'. 23,010. 25,000 19,000 20,000 36625 Parks .& Fields Rental 17,618 20,000 - 15,000 20,000 36630Sale of Fixed Assets -. 1 052 1,000' - - 1,000 -1,000 36636 Utility Easement - - - 1,000 - - 36640 Sale of Promotional Items - - - - 36650 Sale of Printed Material. 5,175 4,000 5,200 5,000 36660 Donations - .4,535 .6,205 2,000 2,000 36800 Property Damage.- Pub Wks 11,542 5,000 3,000 3,000 .36810 Property Damage - Parks 217. 2,000 200 500 36900 Miscellaneous Revenue 91,975 1,000 7,500 1,000 Total Use of Money and Property 1,209,978 1,055,905. 1,083,100 1,097,040 Cost Reimbursements - 36950 Cost Reimbursements 70,000 - - -Total Cost Reimbursements - - 70,000 - - Transfers In -Other Funds: 39110 Transfer in - Measure R - 39111 Transfer In - Gas Tax Fund 844,959 - .951,319 951,319 867,183. - 39112 Transfer In- Prop A Fund - - - 39113. Transfer In -Prop C Fund - - - - - - 39115 Transfer In - Int. Waste Mgt. Fd ' 90,000 62,450 62,450 62,001 - :- 39116 Transferin - Traffic Mitigation Fund - - - 271,758 - - -- 39123 Transfer In - Safe Parks Fd - 86,827 - .121,484 121,484 122,135 39124x, Transfer. In- Park and Fac Dev Fd 10,000 - 9,925 -. 39125 Transfer In - CDBG Fd - 114,000 - _ 39126' Transfer In - COPS Fund 87,181 .105,685 105,685 - 110,164 - 39127 Transfer In - Narc Asset Forfeiture 103,038 115,337 115,337 119,418 - -39129- Transfer In - JAG ARRA 12,481 - - - 34,745.. - - ' 39130 Transfer In - Edward Byrne JAG - 11,409 - - Total Transfers In -Other Funds 1,224,486 1,480,275 1,412,354 1,552,659 Fund Balance Reserves - - Use of Fund Balance Reserves 10,176,716 4,111,094 4,853,051 665,931 .GENERAL FUND TOTAL - .29,283,485 27,793,796 28,734,061 20,316,198 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $20,316,198 PROPERTYTAXES -. 3,949,504 Current Secured (30010) Amount Budgeted: 3,680,634 1.75% base year inflation factor Current Unsecured (30020) Amount Budgeted: 166,870 1.75% base year inflation factor Supplemental Roll (30050) - Amount Budgeted: 80,000 Historical - Based on home sales & home improvements - - Prior Year Property Tax (30100) Amount Budgeted: (10,000) Historical - Based on re-assessments and overcharges Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical Interest Penalties & Delinquencies (30250) Amount Budgeted: 30,000 Historical OTHERTAXES - 5,767,400 Sales Tax (31010) - Amount Budgeted: 2,633,749 Based on HdL FY 2012 projection Sales Tax Compensation Fund (31011) Amount Budgeted: 869,306 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised Transient Occupancy Tax (31200) - Amount Budgeted: _ 693,600 Based on 2011/12 estimated + 2% Franchise Tax (31210) Amount Budgeted: -1,376,825 Southern CA Edison 416,000 _ The Gas Company - 128,375 Time Warner 369,725 ' Verizon - 120,000 Clear Channel 26;725 Solid Waste-based on 5% of gross receipts 316,000 - Property Transfer Tax (31250) Amount Budgeted: 193,920 Based on property sales SUBVENTIONS - STATE.. - 4,711,700 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical Motor Vehicle in. Lieu (31700) Amount Budgeted: 0 Assume that the City will no longer receive this revenue - VLF Property Tx in Lieu (31701) Amount Budgeted:. 4,676,700 Based oncurrentyr.- annualized 7 CITY OF DIAMOND BAER GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 Page 2 FROM OTHER AGENCIES 150,000 Intergov't Revenue - Other Cities (31900) Amount Budgeted: 150,000 Sale of Prop A Funds FINES & FORFEITURES 486,000 Traffic Fines (32150) Amount Budgeted: 324,000 Based on current yr - annualized General Fines (32200) - - Amount Budgeted: 22,000 : - Based on current year Municipal Code Fines (32210) Amount Budgeted: 1,000 .Parking Fines (32230) Amount Budgeted: - 118,000 Based on current yr - annualized - Vehicle Impound Fees (32250) Amount Budgeted: 21,000 - - Based on current yr - annualized. False Alarm Fees (32270) Amount Budgeted: 0 CURRENT SERVICE CHARGES: 1,935,964 BUILDING FEES: Building Permits (34110) Amount Budgeted: 219,000 Plumbing Permits (34120) -. Amount Budgeted: .25,600 Electrical Permits (34130) - Amount Budgeted: - 27,250 Mechanical Permits (34140) Amount Budgeted: 19,000 Permit Issuance Fee (34200) Amount Budgeted: 50,250 Inspection Fees (34250) Amount Budgeted: 9,160. - Plan Check Fees (34300) Amount Budgeted: 182,450.. Plan Retention Fee (34310) Amount Budgeted: 11,000 SMIP Fees (34350) Amount Budgeted: 2,950' Primarily remitted to State - Building Standards Adm Fee (34355) Amount Budgeted: 1,000 Primarily remitted to State CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 Page 3 PLANNING FEES: Current Planning Fees (34430) _ Amount Budgeted: 82,500 Business License Fees (34560) Amount Budgeted:. 18,000 Business license Late Fees (34561) Amount Budgeted: 3,000 - ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: _. 15,000 - - Engr -Address Change Fee (34620) Amount Budgeted: - 5,000 Engr -Encroachment Fees (34630) Amount Budgeted: 70,000 - - - Engr - Inspections ,Fees (34640). - Amount Budgeted: 25,000 Engr - Soils/Traffic/Mist Engr Fees (34650) Amount Budgeted: 30,000 - (includes Verizon FIGS Project) Traffic Mitigation - Engineering (34660) Amount Budgeted: 0 Waste Hauler Fees (34662) Amount Budgeted: 207,057 Street Sweeping Fees ' 87,999 Solid Waste Vehicle Impact Fees 119,058 Industrial Waste Fees (34665) Amount Budgeted: - 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 89,685 City Birthday Party 20,100 Haunted House/Fall Festival 3,250 Concert Share 17,150 -. Adult Excursions 28,080 -:rDB4Youth- - 7,430 Winter Snowiest - .7;600 Candy Cane Craft Fair 4,075 Concerts in the Park - ,.2,000 -.Senior Activities (34730) Amount Budgeted: - 66,490. Senior Excursions - 41.,590 Senior Activities 24,900 9 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 2-13 Page 4 Athletics (34740) Amount Budgeted: 103,560 Youth Baseball 17,964 One Pitch Softball Tournament 450 Youth Indoor Soccer - Mt Calvary 11,976 Youth Basketball 33,250 Adult Volleyball 3,200 Adult Basketball - 36,720 Fee Programs (34760) Amount Budgeted: 256,012 Days Camp 142,500 Tiny Tots, -113, 512 .Contract Classes (34780) Amount Budgeted: 280,000' Contract Classes 280,000 Special Event Fees Amount Budgeted: 107,000 Calvary Chapel - Sheriff 107,000 USE OF MONEY AND PROPERTY 1,097,040 Interest Earnings (36100) Amount Budgeted: 182,000 Assume slight uptick in rates in 12/13 and more funds invested 182,000 Returned Check Charges (36600) Amount Budgeted: 500 500 Rents & Concessions (36610) Amount Budgeted: 227,040 Soda Machine Contract-- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 43,994 Cell Site Contract -- Eastgate Road Access - 10,000- Cell Site Contracts (2) -- Pantera park 52,473 Cell Site Contracts (3) -- DBC 108,288 Cell Site Contract; (6 mos.)-- Peterson -- Terminates 12/31/12 6,285 Diamond Bar Center Rental (36616) Amount Budgeted: 610,000 Diamond Bar Center Rental 610,000 Facility Security (36618) Amount Budgeted: _ 25,000 Facility Security 25,000 -, Heritage Park Bldg Rental (36620) - Amount Budgeted: 20,000 _ Heritage Park Community Center Rental. 20,000 Parks &Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental- 5,000 Picnic Reservations 12,000 Ball Field Rental - 3,000 - - Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Utility Easement (36636), Amount Budgeted: 10 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 Salo of Promotional Items (36640). Amount Budgeted: - - Page 5 Sale of Printed Material (36650) Amount Budgeted: 5,000 5,000 - Donations (36660) Amount Budgeted: 2,000 2,000... Property Damage - Pub Wks (36800) Amount Budgeted: 3,000 - 3,000 Property Damage - Parks (36810) Amount Budgeted: - 500. - 500 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 - - .1,000 TRANSFERS IN - OTHER.FUNDS - - 1,552,659 - Transfer In - Gas Tax Fund (39111) - Amount Budgeted: 867,183 - - Utilities (001-5510-42126) Road Maintenance (001-5554-XXXX) less - street sweeping & storm drainage limited to - - available funds 867,183 Transfer In - Prop A Fund (39192) Amount Budgeted:. 0 Sale of Prop A Funds to City of Industry 0 Transfer In - Prop C Fund (39113) _ Amount Budgeted: 0 0 .Transfer In - Int: Waste Mgt Fd (39115) Amount Budgeted: 62,001 Street Sweeping (001-5554-45501) 47,001 Storm Drainage (001-5554-45512) 1.5,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: _. 271,758 271,758 Transfer In - Prop ASafe Prks Fund (39123) Amount Budgeted: 122,135 Youth Master Plan Implementation 87,135 Landscape Maintenance 35,000 -.. , . Transfer In- CDBG Fund (39125) ' -Amount Budgeted: _ 0 ADA Improvements - Civic Center 0 Transfer In - COPS Fund (39126) Amount Budgeted: .110,164 - Law Enforcement Technician Position 85,164 DB Fingerprinting Program 25,000 '. Transfer In - Narc Asset Forfeiture Fd (39127). Amount Budgeted:.- 119,418 Narcotics Deputy (STAR) 119,418 Transfer In -.JAG ARRA Fd (39129) Amount Budgeted: - Special School Patrols Transfer In - EB Justice Grant Fd (39130) Amount Budgeted:. 11 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY12-13 Special School Patrols Fund Balance Reserves Amount. Budgeted: 665,931 665,931 Economic Development Exp 315,194 Transfer -Out - LLADS .112,287 Transfer -Out - CIT - 118,450. Emergency Generator 120,000 - 12 CITY OF DIAMOND BAR DEPARTMENT Legraative ESTIMATED EXPENDITURES DIVISION, Summay FY 2012-2013. ORGkN3ZATiON- x:.001-4010;fct 4030!: - - FY 2010-11 FY 2011.12 FY 2011-12 FY 2012-13 - Actual Adjusted Projected Proposed PERSONNEL SERVICES - 40010 Salaries 715,381 716,098 698,164 724,822 40020 Over -Time Wages 82 1,500 1,500 1,500 .40030 .Part Time Wages 11,775 750 750 - - 40070 City Paid Benefits 9,227 : 14,395 14,276. 13,839 40080 Retirement 116,423 130,883 229,304 119,665 - 40083 Worker's Comp. Exp. - 7,635 9,976 9,969 _ 10,611 40084 - Short/Long.Term Disability 3,292 3,844. 3,844. _ 4,148. - 40085 Medicare 11,586 10,589 10,576 - 10,510 , _ 40090 Cafeteria Benefits. - 131,400 135,984 134,741 1.37,499. - 40099 Salary Savings - (17,039) - - TOTALPERSONNEL 1,006,801 '1,006,980 1,103,124 - 1.,022,593 SUPPLIES 41200. Operating Supplies .1,529. 2,500 2,000 2,500 41300 Small Tools :& Equipment 617. 1,000 1,000 - TOTAL SUPPLIES 2,146 3,500 3,000. 2,500 OPERATING EXPENDITURES - - - .42110 :: 'Printing 134. - _ - - 42112. Photography -.. - 500 - _ - 500 42115 Advertising 3,113 8,000 8,000 8,000 42125 Telephone- - 6,434 - 5,200 5,200 - 5,700 ' 42130 Rental/Lease of Equipment ..1.,251 1,700. - 1,700. 1,700 42200 .Equipment Maintenance - - : 500 - - 42315 Memberships& Dues 2,469 3,800 - - 2,850 3,800- 42320 - Publications 4,545 7,450 5,100 7,450 42325 Meetings 3,944 3,600 3,600 1,000 42330-- Travel -Conferences 22,919 28,000 22,000 28,000 42335- Travel -Mileage & Auto Allow 27,857 - 28,940 28,940 28,940_ 42340 - Education & Training ' -. - 469. .3,000 500 :2,000 42390 Elections 383 75,000 115,000 - TOTAL OPERATING EXP. 73,518 165,190 193,390 87,090: PROFESSIONAL SERVICES 44000 Professional Services - 43,590 63,500 63,500 69,000 44020 Prof Svcs - General Legal 146,822 150,000 100,000 - 150,000 44021 Prof Svcs- Special Legal - 4,171. 35,000 10,000 35,000 44023 Prof Svcs -:Sp Lgl-Code Enf 86.,026 150,000 120,000 ' 100,000 - TOTAL PROF SVCS .280,609 398,500 293,500 354,000 CAPITAL OUTLAY 46220 Furniture - 600 - - - - - 500 - - DEPARTMENTTOTAL 1,466,183 .1,363074: 1,574,670 1,593,014 17 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2012-2013 Organization #: 001-4010 through 001-4030 FY 2010.11 FY 2011-12 - FY 2011-12 FY 2012.13 Actual - Adjusted Projected Proposed PERSONNEL SERVICES - 1,006 801 - 1,006,980. 1,103,124 1,022,593 SUPPLIES 2J46 3,500. 3,000 2,500 OPERATING EXPENDITURES 73,518 165,190 1.93,390 87,090 PROFESSIONAL SERVICES 280,609 398,500 293,500 - 354,000 CAPITAL OUTLAY 0 - 500 0 0 DEPARTMENTTOTAL $1,363 074 _. $1,574,670 $1,466,183: - $1,593,014 DEPARTMENT INCLUDES: - - City Council - $162,629 City Attorney 285,000 - City n ., r r - ty Manage ,City Clerk's Office Stn „0,3,554 CITY OF DIAMOND BAR Legrslatiyea, . DEpARrMENr ESTIMATED EXPENDITURES DIVISION Ciiy Council FY 2012-2013 oRGariizATION#:. ..©01 4016. - FY 2010-11 FY 2011-12 - FY 2011.12 FY 2012-13 - Actual Adjusted "Projected Proposed. PERSONNEL SERVICES - 40010 Salaries 46,473 44,760 43,865 44,760 40070 City Paid Benefits 1,967 5,944 - - 5,825. 5,850 40080 Retirement - 6,456 6,624 11,480 - 5,986 40083 Worker's Comp. Exp 358 - 358 351. 358. 40085 Medicare - - 906 - 649 636 649 40090 Benefit Allotment 59,831 ' 62,127 - 60,884 63,627 TOTAL PERSONNEL - 115,991 ' 120,462 123,041 121,229 - SUPPLIES 41200 - Operating Supplies 290 1,000 500 1,000 "- TOTALSUPPLIES 290 1,000 500 .1,000 - OPERATING EXPENDITURES - 42110 Printing - '.134 - - 42112. Photography. - - - - 500 - 500. 42125. -Telephone 2,565 2,700 2,700 2,700 42130.. Rental/Lease of Equipment 1,251 1,700 - 1,700 - 1,700 42315 - Membership&Dues 135 -300 -. 350 300 42320 ` Publications - - - 200 100 200 42325 Meetings. -.:1,245 1,100 1,100 - 1,000. 42330 Travel -Conferences .6,796 16,000 10,000 16,000 ' 42335 Travel -Mileage & Auto Allow - 17 190. r 18,000 _ 18,000 18,000 42340 Education & Training - - - .TOTAL OPERATING EXP. 29,316 40,500 33,950 40,400 DIVISION TOTAL - 162,629 - '145,597 161,962 157,491 19 CITY OF DIAMOND BAR CITY COUNCIL (001-4030) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $162,629 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 121,229 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: - 2,700 Cell Phones (5@ $45/mo plus minutes) 2;700 Rental/Lease of Equipment (42130) Amount Budgeted: - 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Natl League, SCAG 16,000 Misc Sacramento trips, etc Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5' 18,000 ' Education& Training (42340) Amount Budgeted:. - 20 CITY OF DIAMOND BAR Legfslative.. D ESTIMATED EXPENDITURES DIViS10N City Attorney FY 2012-2013 oR�AEurATtarl#i.. ooi ao2o FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted - Projected Proposed PROFESSIONAL SERVICES - - - .44020 Prof Svcs - General Legal 146,822 - :150,000 100,000 150,000 44021 Prof Svcs .- Special Legal 4,171 35,000 10,000 35,000 - 44023 Prof Svcs - Sp Lgl.Code Enf 86,026 150,000 120,000 100,000 - TOTAL PROF SVCS 237,019 335,000 230,000 285,000 DIVISION TOTAL 285,000 237,019 335,000 230,000 _ 21 CITY OF DIAMOND DAIS CITY ATTORNEY (001-4020) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $285,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 150,000 City Attorney 150,000 Special Legal Svcs (44021) 35,000 Amount Budgeted: Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) 100,000 Amount Budgeted: City Prosecutor, County Dist Atty, Misc. 100,000 a CITY OF DIAMOND BAR DEPk17rMENT Legislative ESTIMATED EXPENDITURES DIVISiE1N CityManagedClerk; FY 2012-2013 ORGttNfZATtON#; ©01=9030 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13. Actual Adjusted Projected -Proposed PERSONNEL SERVICES. 40010 Salaries - 668,908 - 671,338 654,299 .680,062 40020 Over-Time Wages 82. 1,500 1,500 1,500 40030 Part-Time Wages 11,775 - 750 750 - -40070 City Paid Benefits 7,260 8,451 8,451 7,989 40080 .Retirement 109,967 124,259 217,824. 113,679 40083 Worker's Comp. Exp 7,277 9,618 9,618 10,253 40084 Short/Long Term Disability ' 3,292 -. 3,844. -3,844 .4,148 `- 40085 Medicare 10,680 9,940. 9,940 9,861 -40090. Benefit Allotment 71,569 73,857 73,857 73,872_. 40099. Salary Savings. (17,039) - - TOTAL PERSONNEL .890,810 886,518 980,083 901,364 :SUPPLIES ' 41200 Operating Supplies 1,239 1,500 1,500 1,500 41300. Small Tools&Equipment 617 1,000 - 1,000 - - TOTAL SUPPLIES 1,856 -.. 2,500- 2,500 - 1,500. OPERATING EXPENDITURES 42115 Advertising 3,113 8,000 8,000 8,000: 42125 'Telephone - 3,869 2,500 - 2,500 3,000 42200 Equipment Maintenance - - - 500 - - 42315 .Membership & Dues 2,334 _ 3,500 _ 2,500 3,500 : -42320 ` Publications - 4,545 7,250 5,000 _ 7,250 42325 Meetings 2,699 -. - 2,500 2,500.- 42330 ' Travel-Conferences - 16,123 12,000 12,000 12,000 _ 42335 -. Travel-Mileage -& Auto. Allow 10,667 10,940 -. 10,940 10,940 42340 Education & Training 469 -.. 3,000 500 - 2,000 - - 42390' :. Elections - 383 ' 75,000 115,000 - - TOTAL OPERATING EXP. 44,202 124,690 159,440 46,690: PROFESSIONAL SERVICES - --44000.Professional Services 43;590 63,500 63,500 69,000 TOTAL PROF SVCS 43,590 63,500 63,500 .69,000 CAPITAL OUTLAY - 46220 Furniture - 500 -. - -- TOTALCAPITALOUTLAY - 500 - - DIVISION TOTAL 1,018,554 980458... 1,077,708 1.,205,523 CITY OF DIAMOND BAS CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $1,018,554 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 901,364 City Manager 0.80 FT Asst. City Manager 0.90 FT Asst. to City Manager 0.90 FT City Clerk 1.00 FT Sr. Management Analyst 1.00 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT 5.90 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools - OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000 Telephone (42125) Amount Budgeted: 3,000 Cell phones - CM, ACM, CC 3,000 Membership& Dues (42315) AmountBudgeted: 3,500 1CMA (3) CM/ACM/ATCM 3,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/SMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Nall Notary Assn, Natl Parliamentarians Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCC 2,500 West Code Updates 4,000 ' Page t Meetings (42325) Amount Budgeted: Various Travel -Conferences (42330) Amount Budgeted 12,000 24 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY12-13 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC etc League Election Conf., CCAC Ann] Cont, City Clerk's Ann[ Conf 10,940 Travel -Mileage &Auto Allow (42335) Amount Budgeted: Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education &Training (42340) 2,000 Amount Budgeted: 2;000 Elections (42390) Amount Budgeted: Election Svcs - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 69,000 Minute Secretary - City Council Minutes - 8,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 _Municode Supplement 10,000 Miscellaneous 15,000 CAPITAL OUTLAY Furniture (46220) Misc Furniture - 25 CITY OF DIAMOND BAR .., DEPARTMENT Adm,n&S pport :: ESTIMATED EXPENDITURES dIVISIpN Summa y ', FY 2012-2013 - ORGANIZATION,# 001-4050'ta4088��. ' FY 2010-11 FY 2011-12 FY 2011-12 FY: 2012-13 Actual Adjusted Projected Proposed - PERSONNEL SERVICES 40010 Salaries 974,197 882,526 892,699 1,002 740 `- 40020 Over -Time Wages 81007 12,600 12,500 11,000 40030` Part-time Wages 3,346 - .44,651 32,973. 67.,207 40070 -City Paid Benefits 46,440 12,878 .14,186 14;052 -. - 40080 Retirement 124,214 171,590 .273,715 ..167,618 40083: Worker's Comp. Exp:. 10,328 12,229 12,229 14,047 40084 ShorULong Term Disability .,71172 5,319 5,723. 6,117 40085 - .Medicare/Social Security 10,703 12,631 12,631 :14,540 40086 Post Retirement Benefits - 5,772 .8,820 8,820. 8,640. 40090: Benefit Allotment 118,568 117,971 114,733 131,814 40093 Benefit Adm/Unemployment 13,357 .20,000 9,000 6,000 - 40095 -- Employee Severance - -. - - - - 40099 Salary Savings - (97,257) - _ - TOTAL PERSONNEL 1,322,104 1,203,958 1,389,209 1,443,775 SUPPLIES - 41200 Operating Supplies 34,875 78,875 57,700 72,500 - - - .41300 Small Tools & Equipment 2,166 - 1,800 1,600 1,300 41400 Promotional Supplies 12,759 16,700 - 15,700 23,800 - TOTAL SUPPLIES 49,800 97,375 - :75,000 97,600 -' OPERATING EXPENDITURES 42100 Photocopying 13,126 - 12,000 12,000 12,000 .42110 ` : Printing - 22,882 25,400 - 30,900 25,600. 42112- Photography 1,188 ' 1,100 1,100 - 1,100 42113 :Engraving Svcs 949 2,000- - - 1,000 2,000 ' 42115. Advertising : : 28,252 .31,600 39,000 32,100 42120 ' - Postage - 71,852 76,100 76,100 78,950 .42121 Mailing Services - -500 500 - 42125 Telephone.. 41,035 31,000 30,830 28,800. - 42126 Utilties 39,420: 108,000 108,000 181,200 .42128 ` Banking Charges 10,946 10,500 10,500 10,500 42129 Banking Chgs-LOC Fees 195,793 58,785 58,000 42130 - Rental/Lease of Equipment 877 _ 500 500 500 - 42140 Rental/Lease of Real Prop 634,139 173,496 201,000 40,300 42200 Equipment Maintenance 5,662 13,000 13,000 7,000 42205 _Computer Maintenance - 194,475 161,975 -. 161,975 188,675 - 42210 Maim. of Grounds/Bldgs - 37,047 140,258 - 143,058 171,408 42310. Fuel - 2,449 3,500 > 3,500 3,500 42315 Membership & Dues 54,973 _.51,325 '51,375 - 53,700 42320 Publications 5,675 2,790 2,740 - 2,940 - 42325 Meetings - 6,302. - 14,160 .13,060 - 13,410 42330 Travel Conferences/Researct - 7,430 12,200 12,000 .13,500 : . 42335: Travel -Mileage & Auto Allow. 5,824 8,720 7,720 9,320 -.,42340 Education & Training 2,835 :8025 8,200 -, 25,025 42341 Employee Tuition Reimb - 5,430 6,000 6,000 6,000. 42345 Pre -Employment Screening. 6,601 3,960 - 4;200 4,500 42346 Misc Employee Benefits 1,599 1,200 1,200 1,200 - 42347 Employee Recognition Pgm - 3,219 2,000 2,000 .2,000: 42395 Misc Expenditures 1,174. 500 - - - TOTAL OPERATING EXP. 1,399,154 960,594 999,458 915,228 29 PROFESSIONAL SERVICES 44000 Professional Services 844,143 555,264 528,376 593,900 _ 44010 Prof Svcs-Acctg & Auditing 45,346 43,000 - 43,000. 45,000 44030 Prof Svcs -Data Processing 40,323 42,040 45,800 45,800 TOTAL PROF SVCS 929,812 640,304. 617,176 - 684,700 CONTRACT SERVICES - 45000 -. Contract Services - 50,805 646,929 636,804. 49,100 TOTAL CONTRACT SVCS. 50,805 646,929 636,804 - 49,100 '. CAPITAL OUTLAY 46200 Office Equipment 500 - 500 46220 Furniture/Fixtures - 1,375,000 .1,375,000 140,000 46230 Computer Equip -Hardware 1,263 183,500 183;500 1,000 - - .46235 -. Computer Equip -Software 38,158 1,000. .1,000 1.,000 46240 Communications Equip ,46250 Misc Equipment - - 1,000 500 7,000 46305 - Real Estate Acquisition - - 9,887,685 - - - - - _ 46310 Bldg Improvements -Civic Ctr - 6,702,267 6,702,267. - 9,927,106. - .8,263,267 8,262,267` - 149,500 DEPARTMENTTOTAL - $3,339,903 $13,678,781 $11,812,427 $1.1,979,914 30 31 CIW OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2012-2013 Organization #: 001-4050 through 001-4096 - - - - FY 2010.11 FY 2011-12 FY 2011-12. FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES $1,322,104 -. $1,203,958 $1,389,209 `-.$1,443,775 SUPPLIES 49,800 97,375 75,000 - 97,600 - OPERATING EXPENDITURES - 1,399,154 -.. 960,594 999,458 915,228. - - PROFESSIONAL SERVICES 929,312 - 640,304 - 617,176 684,700 CONTRACT SERVICES 50,805 646,929 636,804 49,100 CAPITAL OUTLAY 9,927 106 "8,263,267 - 8,262,267 - 149,500 DEPARTMENT TOTAL $13,678,781 11,812,427 $3,339,903 - $11,979,914 - DEPARTMENT INCLUDES: -. -. Finance <: $432,182 Human Resources 258,248 - - ` Information Systems :. 746,758 General Government 441,640. Civic Center 590,315 - Public Information -555,565 Economic Development 315,194 31 CITY OF DIAMONDDEPARTMENT Admin & SupPo t ..' ESTIMATED EXPENDITURES DIVISION Finance FY 2012-2013 - ORLsANizATION # '. 001 4050 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed - :. PERSONNEL SERVICES 40010 - Salaries 247,175 212,295 .214,968 267,514 - 40020 Over-Time Wages. 845 _ 1,000 1,000 1,000 -. 40030 Part Time Wages - 11,678 - - 40070 City Paid Benefits 3 156 3,717 ' 5,025 3,962: ' 40080 Retirement 36,836 - - 41,981 - 46,512 44,718 -.' 40083 Worker's Comp.. Exp. .2009 - 1,815 -1,815: 2,140 40084 - Short/Long Term Disability 1,180 1,391 .. 1,795 1,632 40085 Medicare - 3 574 3,295 - 3,295 3,879 `40090 Benefit Allotment - 31,246 37,238 - 34,000 37,368 40099 Salary Savings (97,257) - TOTALPERSONNEL -.326,021- : 217,153 -. - 308,410 362,212 -SUPPLIES 41200 Operating Supplies 1,292 1,700 ; 1,200 1,500 41300 Small Tools & Equipment 109 300 100 300 TOTAL SUPPLIES 1,401 2,000 1,300 - .1,800 OPERATING EXPENDITURES - 42110 Printing - 1,108 -1,500 - _..1,500 1,500 -. 42125 Telephone 260 520 350 520 42315 ' Membership & Dues 595 _ 850 900 1,200 - 42320 Publications 200 . - 200 ' 42325` Meetings - 87 ,200 ..100 _450 42330 Travel-Conferences 358 3,000 1,500 - _ ..4,000 -. 42335 _ Travel-Mileage & Auto Allow 1 563 3,200 2,200 3,300 42340 Education &.Training 1,000 " 1,500 1,675 2,000 TOTAL OPERATING EXP. . - 4,971 ;:10,970 8,225 - 13,170 PROFESSIONAL SERVICES - 44000. - Professional Services 71,690 78,300 70,000 30,000 44010, - Prof Svcs-Acctg &Auditing .24,750 23,000 23,000 25,000 TOTAL PROF SVCS :: 96,440 - 101,300 93,000 55,000' DIVISION TOTAL 432,182 .428,833 - 331,423 410,935 32 CITY OF DIAMOND BAR — FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 12-13 TOTAL BUDGET $432,182 PERSONNEL SERVICES Personnel (40010-40093) - Amount Budgeted: - 362,212 - Full Time - : - - Finance Director - - 0.85 FT Senior Accountant 0.95 FT - Accounting Technician 1.20 FT - - - -. 3.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Miscellaneous Office Supplies - - 1,500 Small Tools and Equipment (41300) Amount Budgeted: , 300. - Miscellaneous 300 -. OPERATING EXPENDITURES - - - Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR _ 300- Printing of Budget : 600 _ Printing of Checks &Forms : 600 Telephone (42125) Amount Budgeted: - 520 .Cell Phone Allow - Fin Director - 520 Membership& Dues (42315) Amount Budgeted: 1,200 . GFOA. - 600 CMTA 200 APTUSC- _ _ 200 - CSMFO 200 - Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, - 100 GASB Info 100 Meetings (42325) Amount Budgeted:. . 450 Misc - CSMFO etc 450 ; :Travel -Conferences (42330) Amount Budgeted: 4,000 GFOA- Location TBD.- 2,000 - '. CSMFO 750' CMTA 750 Pentarnation' 500 - Travel -Mileage & Auto Allow (42335). Amount Budgeted: - 3,300' `:.Misc ..300. Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: - 2,000 - PERS Update FLSA Updates, GASB Trng 2,000 33 CITY OF DIAMOND BAS FINANCE DIVISION (001-4000) BUDGET DISCUSSION FY 12-13 - Page2.' PROFESSIONAL SERVICES Professional Services (44000). Amount Budgeted: 30,000 - CAFRInfo - :1,500 GFOA Award Program -- 500 Finance Special Projects 28,000 -. -Prof Svcs-Acctg&Auditing:(44010). Amount Budgeted: 25,000: Audit. Contract 25,000 34 CITY OF DIAMOND BAR DEPART.MEN7 Admin &S u0,6r,; ESTIMATED EXPENDITURES DlVISjO,N WumanResources3 FY. 2012-2013. ORCyANIZATtON#„" 001,41160 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - Actual - Adjusted Projected Proposed - PERSONNEL SERVICES - - 40010 Salaries .113074" 104,166 111,666 139,717. .40020 Over Time Wages - 100 - - 40030 Part -Time Wages (317) -. - - 40070. City Paid Benefits 1,344 1,134 .1,134 -.. 2,374 - - 40080 Retirement 19,105 - 24,882 - .43,618 23,355- 40083 Worker's Comp, Exp. 1,008 727 - 727 1,224 - 40084 Short/Long Term Disability. -. 549 - 476 476 852 40085 Medicare 1,595 - 1,130 - 1,130 2,026 40090 Benefit Allotment - 12,394-. .9,750 9,750 22,320 40093 Benefits Administration 1,385 20,000: 6,000 6,000 TOTAL PERSONNEL 197,868 150,137 162,365 -. 174,501 SUPPLIES `41200. ..Operating Supplies 168 1,000 1,000 1,000' Promotional Supplies - .1,500 -_1,500 1,500 .41400 TOTAL SUPPLIES - 168 2,500 .2,500 2,500. - OPERATING EXPENDITURES - 42110 Printing - 219 400 400 600 - 42115. _ Advertising' _ 2,117 2,500 4,000 - ,3,000 - 42125 Telephone 360 360 360 360. 42315 Membership & Dues 1,050 -. - 4,200 4,200 5,000: -. 42320 Publications 200 850 1,000 -.1,000 - 42325 Meetings 119 .1,700 1,700 1,700 42330 Travel -Conferences ' 1,295 .2;500 2,500 - 2,800 42335 ' - Travel-Mileage/Auto Allow 720 720 - 720 1,220. 42340 Education & Training 234 - 3,500 3,500 20,000 42341 •. Employee Tuition Reimb 5,430- 6,000 6,000 6,000 -42345 Pre -Employment Screening " 6,601 3,960. 4,200 4,500 .42346. Misc Employee Benefits 1,599 .1,200 1,200 1,200 42347 Employee Recognition Prgm. 3,219 -. 2,000 2,000 2,000. TOTAL .OPERATING EXP. 23,163 29,890. ..31,780 49,380 PROFESSIONAL SERVICES . 44000 Professional Services. :5,752 8,000 - 8,000 8,500- - TOTAL PROF SVCS :5,752 - 8,000 8,000 8,500 DIVISION TOTAL 258,248 - 179,220 202,755 216,781 35 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $258,248 - PERSONNEL SERVICES - - - Personnel'(40010-40095) Amount Budgeted: 197,868 - Full Time Asst. City Manager 0.05 FT - Human Resources. Manager -3/4Time 0.75 FT. Human Resources Technician 1.00 FT, 1.80 FT - SUPPLIES Operating Supplies. (41200) .... Amount Budgeted: 1,000 -. - .Miscellaneous office supplies - 1,000 - - Promotional Items (41400) - Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches,. service pins, pen sets,. etc -, - 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 - Personnel Rules & Regulations 600 Re -printing and. update Advertising (42115) Amount Budgeted: _ 3,000 Employment Advertising 3,000 Telephone (42125) Amount Budgeted: 360 Cell Phone - HR Mgr ($30/mo) 360 Membership & Dues (42315) Amount Budgeted: - 5,000 LCW - ERC (Consortium Membership) 4,000 SCPMA 100 PELRAC/NPERLA : 200 SHRM. 180'. SCPLRC (Agency membership) 100 - IPMA-HR... 400 Publications (42320) - Amount Budgeted:. 1,000 JJ Keller & Associates (Labor Law Posters) 400 Top Health: Wellness Publications - 600 - Meetings (42325) Amount Budgeted: 1,700 Quarterly Employee Training Meetings - 1,000 Interview Panels - 700...' 36 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY12-13 Page 2 Travei-Conferences(42330) Amount Budgeted: 2,800 CALPELRA Annual Conference 1,500 LCW Annual Conference 500. - CaIPERS Annual Conference 600 - - - SCPMAAnnaulConference 200 - - .Travel-Mileage/Auto Allowance (42335) Amount Budgeted: - 1,220 Auto Allowance - HR Manager ($90/mo) 1 080 Milage Reimbursement -HR Technician - 140 - Education & Training (42340) Amount Budgeted: 20,000 - Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace's Violence, CITYWIDE TRAINING 20,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) _ 6,000 - Estimated Participation: 4Employees. - Pre-employment Screening (42345) Amount Budgeted: 4,500 Live Scan (Fingerprinting) 1,500 Fingerprinting for Contract Class Instructors 1,000 -.. Pre -Employment. Physicals - 2,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc.Employee Benefits (42346) Amount Budgeted:... 1,200 Section 125 Benefits -Admin Charges 1,200 '. Employee Recognition Program (42347) ` Amount Budgeted: - 2,000 Employee Appreciation Event/Recognition - Program 2,000: PROFESSIONAL SERVICES - -- Professional Services (44000) - -Amount Budgeted: 8,500 Bilingual Pay Testing Svcs 1,500 As Needed Human Resources Svcs- 1,000` Background Investigations -- _ 2,000 - Temp Clerical Svcs -various departments 4,000 37 CITY OF DIAMOND BAR❑EPARfMENT kdmm&Support ESTIMATED EXPENDITURES DIVISION; info5ystems; FY 2012-2013 oRGANIZAT40N# .i 001 4070 FY 2010-11 FY 2011-12 FY 2011-12 -. . FY 2012-13 Actual Adjusted Projected- Proposed PERSONNEL SERVICES - - - - 40010. Salaries. 318,076 295,351 295,351 301,260 ..40020 Over -Time Wages. 972 5,500. 5,500 1,500 - 40070 City Paid Benefits - 3,149 3,708 3,708 3,593 40080 Retirement - 52,154 54,640 .95,783 50,359 -. 40083 Worker's Comp. Exp. 4,659 4,348 4,348 4,435 40084 Short/Long Term Disability - 1,713 1,802 - 1,802 1,838 40085 -: Medicare - 4,552 4,283 - 4,283 4,368 40090 - Benefit Allotment 33,924 - 32,886. 32,886 - 33,696 TOTAL PERSONNEL 419,199 402,518 -443,661 401,048 SUPPLIES 41200 Operating Supplies 13,557 13,000 .14,500 15,500 41300. , Small Tools & Equipment - 2,013 - 1,000 1,000 1,000 TOTAL SUPPLIES - 15,570 14,000 15,500 16500: OPERATING EXPENDITURES 42125. Telephone 4,419 .3,400 3,400. _ 2400 42205 Computer Maintenance 194,475 - 161,975 161,975 _ 188,675 42210 - MaintofGrounds/Buildings 3,337 - - - - 42315 Membership & Dues 1,605 ..1,650 1,650 - 1 560 _ 42320 Publications - - -. 217 390 390 -390. 42325-. Meetings - 1,194 1,260 - - 1,260. 1,260 42330 Travel -Conferences --4,163 - 4,200 4200. 42335 Travel -Mileage .& Auto Allow 3,071 - 3,200 _ 3,200 3,200 - - 42340 Education &.Training 1,131 - 2,525 2,525 - - 2525.:. TOTAL OPERATING. EXP. -' - 213,612 - 178,600 178,600 204,310 PROFESSIONAL SERVICES - 44000 Professional Services 44,908 69,000 - 69,000 - 47,500 44030 Prof .Svcs -Data Processing 40,323 42,040 - 45,800 45,800 TOTAL PROF SVCS 65,231 111,040 -114,800 93,300 - CONTRACT SERVICES 45000 - Contract Services 17,250 31,050 31,050 - 28,600 TOTAL CONTRACT SVCS. 17,250 31,050 31,050 28,600 CAPITAL OUTLAY 46220 Office Equipment -Furniture - -. 500 - 500 46230' 'Computer Equip -Hardware 1,263 -..,1,500 1,500 - 1,000 - 46235 ` Computer Equip -Software 38 158 - 1,000 1,000 .1,000 46250 - MiscEquipment - - 500 500. - 500 -..39,421 3,500 3,000 3,000" DIVISION TOTAL _ 746,758. 790,283 740,708 - - 786,611 38 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 12-13 TOTAL BUDGET 746,758 PERSONNEL SERVICES Personnel (40010-40093)- Amount Budgeted: 401,048 Full Time - - Info Systems Director 0.85 FT - Network/Systems Administrator 0.95. FT - - IS Support Technician 0.90 FT 2.70 FT SUPPLIES - Supplies (41200) Amount Budgeted: 15,500 .Office Supplies 1,000 - - - Toner for Printers 13,500 Ultrium Tapes & Cleaning Tapes - 500 .Mixed Transfer Media -500 Small Tools & Equipment (41300) Amount Budgeted: 1,000 - Departmental Cable/Network Tools 250 Water Monitoring for around AC units & Fire Suppression - 250 Spare Computer Parts : 500 OPERATING EXPENDITURES Telephone (42125) - Amount Budgeted: 2,400 Wireless cards (Remote Access & Support) (2) 1,360 Telephone System Support (Programming) Cell Telephone reimbursement (2) 1,040 Computer Maintenance (42205) - Amount Budgeted: 188,675 Software Maintenance:. - -: Departmental Applications - - Municipal Software (CityView-Dev. Svcs w/Portal) 24,500 - Finance-Pentamation - PLUS and GRS 28,500 -. Document Imaging - Fortis (CM) 7,000 Recreation-VermontSystemsRecTrac 5,000 - Scala (DBTV3, Kiosk) 3,500 -. Pagemaker, Illustrator, Photoshop, etc -. 1,500 Micro -paver, Mr. Sid, Time Tracker .600 - City Clerk- FastTrack (ggone software) 500 - E -Government - - - Verisign SSL cents (renewal 3 sites x2 domains) - 6,000 -eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 - -Domain. Name Registration (.Gov Domain) 125 _ `Domain Names (DBC =.New) 200 - Parcel Quest 1100` - WebTrends 700 DataQmck 2,700 GIS Maintenance (ESRI 40% in Fund 113) 6,600 39 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 12-13 Page 2 Telephone Message on Hold Recordings- - 900 Network/Utilities - - - Microsoft Annual Enterprise Software Agreement 21,500 - - - TracklT (Knowledge Base & Maint) - 3,000 _ TracklT (Deploy)- _ 700 eEye (IRIS), , 300 - Anixis(UAF) - - 200 GFI Languard 450 '. Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 . - Symantec BackupExec 6,900 - Diskeeper Maintenance (Servers) 1,900 - - Orion Solatwinds Engineer (1yr Maint.) - - 1,300- Altima(NetZoom) 400 Trendmicro Anti -Virus (e-mail) - - 2 500 Barracuda -Annual Software Maint: -2,000 Symantec Recovery Server (25 Servers) 4,200 GovIS (Contract Mgmt Software). 3,000 - Retina -Annual Maint : - - `2,500 - - r' M86- Web Management & Reporting (SW) 2;800 M86 -Web Marshal 2,500. Automate -.Annual Maint - 1,200 -. Hardware Maintenance: CISCG Neiw'oikEGUipiTiciii (part In 118} 17,000 -'"F5-VPN - 2,500 FATPipe -load Balancers 4,000 Barracuda (HW Maint.) 2,500. Hewlett Packard Tape Libraries (Qty. 2) - 7,500 - Fluke Annual Maint. - 850 - M86 R3000 -HW (2) 900 HP Server Extended Support (Servers) 2,200 - Hewlett. Packard IP Console (2) - 900 .1,660 Membership and Dues (42315) Amount Budgeted:. - MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review)- _ 150 :ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute - 180 - ASIS (Information Security) - 120 - - ISACA 150 -PMI (Management). -. 110 - 390 Publications (42320) Amount Budgeted: - -Windows IT Pro/Outlook/Exchange. 195 - Windows IT Security Newsletter 195 - Meetings (42325). - Amount Budgeted: 1,260 - City Staff Training (4 to 6 Events Per Year) 660 'GIS - MonthlyMeetings 300 -... MISAC-:Monthly Meeting 300 -. 40 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 12-13 Page 3 Travel -Conferences (42330) Amount Budgeted: 4,200 - '. MISACAnnual Conference (1). 1,350 RSA Security Conference (1) _ 1,250 -..GTCWest (1) 600 ESRI- Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance-- IS Director :. 3,000 _ Misc Mileage costs for IS Tech's 200 Education and Training (42340) ` Amount Budgeted: 2,525 On -Line Microsoft Training (HALO Annual Subscription) 525 Microsoft/PrometricEducation/Exam Vouchers. 1,250.-. Cisco/PearsonVue Education/Exam Vouchers . 750. PROFESSIONAL SERVICES Professional Services (44000) -.. Amount Budgeted: 47,500 Microsoft Support - 2,500 CityView Consulting (Go -Live) - - 6 000 GIS Consulting (Comdyn) 27,000 Network Engineering .& Security Consulting (ComDyn) 12,000. - - Prof Svcs - Data Processing (44030). Amount Budgeted: 45,800 - Tele Pacific (7 MB Data Line -Source 1) - 9,000 Time Warner (10M Data line - Source 2) 12,000 Gov Partners Hosting 11,000. - Web Off-SiteHosting- 1,800 - Internet Streaming Svcs(Granicus). 12,000 CONTRACT SERVICES. - Contract Services (45000) Amount Budgeted:.. 28,600 - Service Contract- Printers PM Service (City Wide) 9,000 123Stat (Webtrac monitoring) 2,500 McAfee Hacker Safe Security testing- .2,000 Off -Site Storage of Backup Tapes 9,500 -. ESRI - Online GIS Data Services 600 "Phone System Support &Maint .5,000':- - CAPITAL OUTLAY _ Office Furniture (46220) Amount Budgeted: 500 - - Misc Furniture (Cabinets; shelves, etc) 500 Computer Equipment -Hardware (46230) .Amount Budgeted: 1,000 Health or Safety Ergonomic Devices 1,000 _ Computer Equipment -Software (46235). .Amount Budgeted: 1,000 Misc Software _ -. 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment - _ 500 41 CITY DEPARTMENT Adm ppat ESTIMATED EXPENDITURES DIVISION :General Goyt FY 2012-2013 - ORGANIZATION. 001-4080 - FY 2010.11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40086 Post Retirement Benefits 5,772 8,820 8,820 8,640 40093 Benefits Adm/Unemploymt -11,972 - 3,000 - TOTAL PERSONNEL 17,744. 8,820. 11,820 : 8,640 - SUPPLIES-- 41200 `. Operating Supplies - : 17,559 20,000 20,000 20,000 - .41300 : Small Tools &Equipment 44 500 - 500 - - .'41400Promotional Supplies 1,577 4,000 3,000 4,000 - TOTAL SUPPLIES 19,180 24,500 23,500 24,000 OPERATING EXPENDITURES - 42100. Photocopying 13,126 12,000 12,000 12;000 - 42110.. Printing 6 909 .,7,500 - 9,000 - 7,500 42113 Engraving Svcs 949 - 2,000 1,000 2,000 -42120 Postage. -. 26,562 - 28,000 28,000 28,500 42121.. " Mailing. Services - 500 500. - 42125:. Telephone 34,197 25,000 25,000 25,000 - 42128;: Banking Charges 10,946 - 10,500 -. 10,500 - 10,500 42129 Banking Chgs-Bond Fees 195,793 58,785 - 58,000 - - 42130 Rental/Leaseof Equipment - 877 '. 500 500.. .500 42140 Rental/Leaseof Real Prop 634139. - 173,496 201,000 40,300 ..42200 Equipment Maintenance 5,606 13,000 13,000 7,000. 4.2210 Maint. of C ou ds/Bldgs '...5,015 - 4,200 .7,000 3,000 42310 Fuel 2,449 3,500 3;500 3,500 - 42315 Membership & Dues 49,853 42,550 - 42,550 - 42,550 42320 Publications 1,419 1,350 1,350 1,350 .42325 ,Meetings 4,902. .11,000 10,000 : 10,000 42330 -Travel-Conferences 164 - - - - - 42395. Misc Expenditures' .1,174 500 - - TOTAL OPERATING EXP. 994,080. 394,381 422,900 193,700 PROFESSIONAL SERVICES - - 44000 Professional Services - - ,194,850 169;800 169,800 194,800 - - 44010' 'Prof.Svcs-Acctg & Auditing. 20,596 - 20,000 -20,000 20,000 TOTAL PROF SVCS 215,446 189,800 189,800. 214,800 CAPITAL OUTLAY 46250 Misc Equipment - - 500 - - 500 _ 500 - 500 DIVISION TOTAL 441.,640 1,246450 - 618,001 648,020 42 CITY OF DIAMOND BAR - GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $441,640 PERSONNEL SERVICES - - Personnel (40010-40093) Amount Budgeted: 8,640 Health Benefit - Retiree Medical ($120/Mo-6 Retirees). 8,640 - SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000. -. .General Supply Room Supplies - 8,000 Copy Paper 8,000 Kitchen 4,000 - 'Small Tools.&.Equipment (41300) - Amount Budgeted: - Misc - Promotional Supplies (41400) Amount Budgeted: 4,000 _ City Pins- 2000 City Tiles - - 2,000 OPERATING EXPENDITURES - - Photocopying (42100) - Amount Budgeted:. 12,000 - - Xerox copy charges 12,000 Printing (42110) - - :Amount Budgeted: 7,500 - - - Printing of stationery, envelopes, - 7,500 _ Blueprint Reproduction - Engraving Svcs (421.13) - Amount Budgeted: 2,000 - - Engraving of tiles, plaques etc : 2000 . Postage (42120) Amount Budgeted:.: 28,500 _ City-wide postage charges including Fed-Ex - 28,500 -. Mailing Services (42121)'-. Amount Budgeted: - - SpecialCitywidemailings - - Telephone (42125) Amount Budgeted: - 25,000 City Hall Phones - 25,000 Banking Charges (42128) Amount Budgeted: - 10,500 Banking Fees '. 10,500- - -: Banking Charges- LOC Fees (42129) Amount Budgeted: - - $250. per Transaction - 21mo - - Trustee Fees - Remarketing Fees -Letter of Credit Fees - - Rental/Lease-of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment - 500 43 CITY OF DIAMOND DAIS GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY12-13 Page 2 Rental/Lease of Real Prop (42140) Amount Budgeted: 40,300 - - Storage Unit Rents - 16,000 AQMD Facilities Lease 24,300 - ($2,000/mo. for 6 mos., $2,050/mo for 6 mos) - - - DB Center Lease (Principal) Payments - - DB. Center Lease(Interest)Payments - - - :Equipment Maintenance (42200) Amount Budgeted: 7,000 - Pool Cars _ 2,000. _ Blueprint Machine. Maintenance 2,000 Office Equipment Maintenance - 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: - 3,000 Live Plants (Annual Cost)- ..3,000 Fuel(42310) Amount Budgeted: - .3,500 . Pool Vehicles " 3,500. Membership & Dues (42315)... Amount Budgeted: 42,550 League of California Cities .15,500 CCCA.. -.3,650 SGVCOG - 5,000 N LC 4 500 SCAG ..4.900 Four Corners Trans Coalition' 5,000 - -. :.WCCA 2,000. Misc - 2,000 _. Note:SGVCOG total dues .are $23150(GF -$5,000, AQMD-$7,ODn, Prop C-$11,150) - Publications (42320) Amount Budgeted: 1,350 Misc 1X0 - Newspapers, -. - 350 - Meetings (42325) - Amount Budgeted: 10,000 - - Supplies for City council meetings, task force mtgs 5,000 CoffeeSupplies -. -. 500 Delegations '1,000 Legislative Dinners - 1,500 - Misc Meetings 2,000 - - - - PROFESSIONAL SERVICES ProfessionalServices (44000) - Amount Budgeted: 194,800 .Property Tax Admin - LA County _ -. 135,000 - AV Svcs - City Council Meetings - 5,000 Bank Courier Services 4,800 Misc 25,000 -,: DBC Technology Review Consultant 25,000 - - Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 20,000 Sales Tax & Transfer Tax Auditing. Svcs 20,000 - - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 500 - Misc 500. 44 CITY OF DIAMOND BAR DEPARTMENT 'Adm n&sl;*;ppgrr ESTIMATED EXPENDITURES DIwISJOTt Cly[cCertet FY 2012-2013 GRGANZAT4ON #kr ©01-4093 FY 2010-11 FY 2011-12 FY 2011-12 - ' FY 2012-13 - Actual: Adjusted Projected - - Proposed - PERSONNEL SERVICES - 40010 Salaries - _- 40020 Over -Time Wages - - - - 40030 Part -Time Salaries - 32,973 32,973 67,207 40070: - City. Paid Benefits - -, 40080 Retirement -. - - `40083 .Worker's Comp. Exp. - - 40084 ShortlLong Term Disability - - -. - - 40085 Medicare - - - - -.40090 Benefit Allotment - - - - TOTAL PERSONNEL - 32,973.. 32,973 67,207_ SUPPLIES 41200. Operating Supplies, 40,675 15,000 32,000 - TOTAL SUPPLIES -40,675 15,000 32,000 OPERATING EXPENDITURES _ 42125 Telephone `. - 1,280 1,200 - 1,200 - _ 42126 Utilities 39,420 108,000 108,000 - 161,200 - 42210 -.- Maint. of Grounds/Bldgs 28,695 136,058: -136,058 168,408 - - TOTAL OPERATING EXP. 69,395 245,258 245,258 .349,608 - PROFESSIONAL SERVICES - - - - 44000 Professional Services 346,128 23,588 - 5,000 1,500 TOTAL PROF SVCS 346,128 23,588 5,000 1,500 CONTRACT SERVICES 45000 - Contract Services 21,555 : 552,254 552,254 - 45010 - CS -Security ,. -' - 45300 -.CS-Community Svcs - 50,125 40,000 - TOTAL CONTRACT SVCS. ' 21,555 602,379 592,254 - CAPITAL OUTLAY - 46220 FurniturelFixtures/Tele 1,375,000 .1,375,000 140,000 -.46230 '..-Computer Equip -Hardware - "182,000 182,000 - 46305.- Real Estate:Acquistion ". 9,887685 - - - 46310 Building Improvements 6,702,267 - 6,702,267 - 9,887,685. 8,259,267 8,259;267 `:140,000 DIVISION TOTAL - 590,315 - .10,324763 .:.9,204,140 9,149,752 45 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $590,315 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 67,207 Full Time Parks and Maintenance Supeintendent - .10 FT Parks and Maintenance Supervisor .20 FT - Parks & Maint Insp/Tech .10 FT - .40. FT.... - - Part Time - - -. Full Year - Both City Hall & Library, . Facility Attendant 1 (728. hrs) (Step D) - 2.00 PT $9,639 -Facility Attendant 11 (728 hrs) (Step D) .1.00 PT $12835 Maintenance Worker (2340 hrs) (Step D) 3.00 PT $30,982 - - Maintenance Worker II (780 hrs) (Step D) 1.00 PT $13,751 7.00 PT $67,207 OPERATING EXPENDITURES -... - --. Operating Supplies (41200) Amount Budgeted: -.32,000 Cleaning/Restroom Supplies :.20,000 .'.Electrical/Lighting Supplies 5,000 _ . Hardware Supplies - 5,000 Painting. Supplies 1,000 - Glass Repair - 1,000 - - - " Replacement Flags -- every 3 months B 500 _ Utilities (42126) - Amount Budgeted: 181,200.- Electricity-- $14,000/mo'' 168,000 "- Water -- $500/mo 6,000 - Gas -- $600/mo 7,200 -. Maint. GroundslBldgs (42210) - ` 168,408 Amount Budgeted: Building Maintenance Contract 78,000 1 st Floor 6 days/wk @. $1800/mo 21,600 - 2nd Floor 5.days/wk @ $1600/mo 19 200 Full Time Porter 6days/wk @ $3100/mo 37,200 - Gateway Corporate Center Association Dues - 21,408 - -.Elevator Inspections/Repairs 15,000 - :Landscape Maintenance Contract 11,000 - HVAC. Maintenance and Repair 13,400 Bear State (Equipment Service) 6400. Johnson (Computer Control Service) 7000 - Carpet Cleaning (Quarterly) `-- 1st&2nd Floor 10,000 Electrical Services 4,000 Indoor Plant Maintenance -- 1st &2nd Floors- - 6,500 Pest Control Services 2,300 RoofingMaintenance/Service :1800 - Security/Panic.Button Monitoring Service 1500 - -Parking Lot Lighting Monthly Maintenance. 1,500 PressureWashing-Service 1,000 - - -boors, Locks, &Keys 500 Backflow Inspections/Repairs 500 46 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY12-13 Page 2. _. PROFESSIONAL SERVICES Professional Services (44000). '. Amount Budgeted: - 1,500 Annual Server Room Flre/Test 1,500 .CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 140,000 - Furniture, Fixtures, & Equipment - 20,000 Emergency Generator - 120,000 - - - 47 CITY OF DIAMOND BARDEPARTiNEN7 Admin &S ppo t ' . �._ ESTIMATED EXPENDITURES DIVfSIOZ1 . Publiclnformaf+on FY 2012-2013 OItGAN[zATION# ©01 4495 FY 2010-11 FY 2011-12 FY 2011-12, FY 2012-13 - - - Actual Adjusted Projected - Proposed PERSONNEL SERVICES 40010 Salaries 226,943 204,831 204,831 - 215,782 40020 Overtime Wages '. _ 6,116 .6,000 6,000 8,500 40030 Part Time -Wages 40070. City Paid Benefits 3,663 3,545 - 3,545 3,382 40080 Retirement 38,126 37,894 _ 66,428 36,070 - 40083 Worker's Comp. Exp: 4,573 4,097. 4,097 4,760 -- 40084 Short/Long Term Disability - .1,350 1,249 1;249 1,316 - 40085 Medicare 3,395 2,970 2,970 3,129 40090 Benefit Allotment 35,281 - 31,983 31,983 32,166 TOTAL PERSONNEL 319447 292,569 321,103 305,105 SUPPLIES 41200 Operating Supplies 2,299 2,500 6,000 2,500 _.41400 - Promotional Supplies 11,182 - 11,200 11,200 18,300 - TOTAL SUPPLIES - - - 13,481 -.13,700 17,200 - 20,800 OPERATING EXPENDITURES 42110 Printing - ' -_ 14,646 16,000 20,000 .16,000 42112 - Photography _ - =1188 1,100 .1,100. ..1,100 .42115 Advertising ..26135 - ::29,100 35,000 - 29,100 42120 Postage 45,290 48,100 48,100 50,450 _ 42125 Telephone -. 519 - 520 520 520 ,42315 Membership & Dues 1,550 1,575 1,575 1,790 ' 42320. Publications -- - - - 42330 .Travel -Conferences 1,839 2,500 .3,800 2,500 - 42335 :Travel -Mileage & Auto Allow 1,450 '1,600 1,600 1,600 -. - 42340 Education & Training 470 500 500 500 TOTAL OPERATING EXP. 93,087 100,995 112,195 103,560 PROFESSIONAL SERVICES - ,44000 Professional Services - 94,971 107,750 107,750 111,600 94,971 `. 107,750 - 107,750 111,600 - CONTRACT SERVICES - .45000 Contract Services - 1,500 1,500 8,500 TOTAL CONTRACT SVCS. - 1,500 1,500 8,500 CAPITAL OUTLAY 46250 Misc Equipment - - - - 6,000 TOTAL CAPITAL OUTLAY - - - - 6,000 DIVISION TOTAL 555,565. : 520,986-. ,_.516,514 559,748 48 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 12-13 TOTAL BUDGET $555;565 PERSONNEL SERVICES - Personnel (40010-40093) Amount Budgeted: 305,105 -. .Public Information Manager 0.95 FT - - - Public Information Coordinator. 0.80 FT ' .Pub Information Specialist 0.85 FT Total 2.60 FT - SUPPLIES Supplies (41200) Amount Budgeted: 2,500. - `MiscDivSupplies - '2500. Promotional Supplies (41400) Amount Budgeted: 18,300 -.City Events (BDay, Crts, 4th, WSF, CH/Library Dedication) 13,000 Misc Community Events 1,500 - -Employee Shirts ,2,600- - Magnet - (City Contact/Neighborhood Watch) _ 1,200 - -. OPERATING EXPENDITURES Printing (42110)Amount Budgeted: 16,000. - City -Wide Mailer (1). - 6,000 Photo Contest 2,000 _ City Calendar/ServicesGuide - 8,000 - Photography Services (42112) -. Amount Budgeted: 1,100 - - Lens Rentals 150 - Stock Photography 300 Speciality production prints 300 Professional Photography Services 350- - Advertising (42115) Amount Budgeted: - 29,100 Local print publications - 5,600 Online Advertising 7,500 - - Diamond Bar Center - 16,000 - Postage (42120)- Amount Budgeted: 50,450 - City News & Recreation Guide (12). 42,000 '- Business Reply Mail Account 1,500 - Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 6,000 Telephone (42125) Amount Budgeted: .520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,790 CAPIO Membership (3) 675 - 3CMA Membership (3) 800 SCANATOA (1) 75 Tri -Community Photography Association (1) 240 - Publications (42320) Amount Budgeted: 49 CITY OF DIAMOND DAR - PUBLIC INFORMATION DIVISION (001-4000) BUDGET DISCUSSION FY 12-13 - Page 2 - 2,500 - Travel -Conferences (42330) Amount Budgeted: - CAPIO Annual Conference - 2,500 1,600 Travel - Mileage & Auto Allowance (42335). Amount Budgeted: Auto Allow- Pub Info Mgr ($120/mo) _ 1,450 Meeting & training attendance - 150 500 Education and Training (42340) Amount Budgeted: - 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - `111,600. -- City News Production - 35,500 - - Community Recreation Guide _ 45,500 - Graphic Design Services - - 5,500 Video Production Services - .8,500 Translation Services - - 1,100 - State of the City event 6,500 Award Submissions (City Hall/Library Project) - .1,200- .. Graphics Annual Subscriptions 300 DaimondBar Center Ad.Updates .7,500 CONTRACT SERVICE) Contract Services (45000) Amount Budgeted: 8,500 'AudiolVisual Maintenance & Consulting Services - 3,500 - - "Website Maintenance -& Updates - 4,000 Smartphone App Monthly Maintenance 1,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 6,000 Replacement SLR Camera. - 3500 - Peripheral Photography/Video Equipment 2500 50 CITY OF DIAMOND BAR bEPAJtrnnENT ,;;iAdm,n&suppnt,. ESTIMATED EXPENDITURES DIVISJON Econ Development_, FY 2012-2013 aRadfzaTrOrt# Ont 4096 FY 2010-11 FY 2011-12 - FY 2011-12 FY 2012-13 - Actual .Adjusted Projected Proposed PERSONNEL SERVICES 40010 ' Salaries 68,929 65,883 65,883 78,468 - 40020 - Over Time Wages 74 - 40070 City Paid Benefits 665 774 774 .741 40080 Retirement 11,546 12,193 21,374 - 13,117 - - -40083 Worker's Comp. Exp. _ 1,302 , - 1,242 1,242 1,489. 40084 Short/Long Term Disability 335 - - 401 - 401 - 479 40085 -. Medicare 982 953. -- 953 - 1,138 , 40090Benefit Allotment 5,723 '6,114 6,114 6,264 TOTAL PERSONNEL 89,556 87,560. 96,741 101,694 - OPERATING EXPENDITURES - 41200-.. ` Operating. Supplies 56 42110. `Printing - - - 42315 Membership & Dues - 320 500 500 1,500 ' 42330 ' Travel-Conferences/Research TOTAL OPERATING EXP. -. 376 500 500 1,500 PROFESSIONAL -SERVICES. - - 44000..: Professional Services - 85,844 98,826 .98,826 -200,000:. - TOTAL PROF SVCS - .85,844 98,826 98,826 200,000 - CONTRACT SERVICES - - 45000 Contract Services 12,000 12;000 12,000 12,000 12,000 :.12,000 .12,000 12,000 DIVISION TOTAL 315,194 187776 198;886 208,067 51 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $315,194 PERSONNEL SERVICES - - - Personnel (40010-40093) Amount Budgeted: 101,694 Full Time - City Manager 0.20 FT Com Dev Director - - 0.20 FT - .. Administrative Coordinator 0.10 FT .0.50 FT - -. OPERATING EXPENDITURES - Membership & Dues (42315) Amount Budgeted: -1,500 ICSC :..1,500. PROFESSIONAL SERVICES - Professional Services (44000) -Amount Budgeted: .200,000 Property Appraisals - - - Economic Development Consultants: (Real Estate Advisors, Financial, Land Use) 50,000 Economic Development - Specific Plans for - K -mart area, Market World area, Former Honda Site : 100,000 Marketing material/Educational Strategic Plan 50 000 CONTRACT SERVICES - - Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000. - - 52 CITY OF DIAMOND BAR DEPARTMENT Pubic5afety ESTIMATED EXPENDITURES DIVISION 5ummay FY 2012-2013 - ORGANIZATION #. 00114411 to 4440:.: FY 2010-11 FY 20111-12 FY 2011-12. FY 2012-13 Actual Adjusted Projected Proposed - SUPPLIES 41200. Operating Supplies 3,207 - 4,250 2,800 10,000.. 41300 Small Tools & Equipment 11,297 10,500 - 3,600 500 TOTAL SUPPLIES- 14,504 14,750 6,400 10,500 OPERATING EXPENDITURES' 42125 Telephone 1,440 5,690 5,690 5,690 .42126 Utilities 6,915 6,500 5,500 `. 4,100` 42130.. Rental/Lease- Equipment - -945 ..1,500 1,500 - 1,500: 42140 Rental/Lease - Real Prop 150. -. 150 150 : 150 42200 - Equipment Maintenance 1,075 2,000 0. 1,500 42315 Membership & Dues 3,021 - 3,200 3,200 3,200 42325 Meetings - - 4,051 -.6,000 -_4,500 5,000 -.42340 - Education .& Training 110 - 1,000 - 200 1,000 TOTAL OPERATING EXP: 17,707 26,040 20,740 22,140. PROFESSIONAL SERVICES 44000 Professional Services : 38 710 35,000 35,377 35,500 TOTAL PROF SVCS : - 38,710 35,000 - 35,377 35,500 CONTRACT SERVICES 45401 CS -Sheriff Department - 5,110,954 5,182,716 5,165,514 5,491,933 45402 CS -Sheriff /Special 122,499 107,500 .145,000 148,000 - - 45403 Contract Svcs -Animal Cntrl -123,780 126,645 126,645 - 128,141 45404 Contract Services -Fire. Dept :. 7,359 .7,500 - '.7,500 7,500 45405 CS -Parking Citation Admin 7,185 13,000 19,200 20,000 45406 CS - Wild Animal Cntrl -. 3,328 15,000 15,000 15,000 45410 CS -Crossing Guard Svcs 115,430 133,250 133,250 133,250. TOTAL CONTRACT SVCS. - 5,490,535 5,585,611 5,612,109 5,943,824 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - - - - - 46240 Communications Equipment 46250 Misc Equipment. - - - - - DEPARTMENT TOTAL 6,01.1,964 5,561,456. 5,661,401 5,674,626 55 CIW OF DIAMOND ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2012-2013 Organization #: 001-4411 through 001-4440 FY 2010-11 FY 20111-12 " FY 2011.12 FY 2012-13 - Actual Adjusted Projected Proposed SUPPLIES 14,504 - - 14,750 6,400 10,500 OPERATING EXPENDITURES --17,707 26,040 20,740 22,140 PROFESSIONAL SERVICES 38,710 ..35,000 35,377 35,500 CONTRACT SERVICES :5,490,535 : 5,585,611 -. 5,612,109 5943,824 CAPITAL OUTLAY - 0. 0 0 :. 0 DEPARTMENT.TOTAL -: $5,561,456 $5-,,661,401 $6,011,964 - .$5,674,626 DEPARTMENT INCLUDES: - - Law Enforcement $5,795,683 Volunteer Patrol 6,000 Fire Protection - 7,500 Animal Control - 143,141 - Emergency Preparedness 59,640 CITY OF DIAMOND BAR PubicSafefy. DEPARTMENT ESTIMATED EXPENDITURES DItltS1oN Law Enforcement i' FY 2012-2013 QRGANlZATION# r'i 001 4§11 FY 2010-11. FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted - Projected Proposed - SUPPLIES _ 41200 - Operating Supplies 322 250 300 500 .41300.. Small Tools & Equipment - 1,729 750 850 500 TOTALSUPPLIES 2,051 1,000 1,150 1,000 OPERATING EXPENDITURES - -.42125 Telephone 495 500 - 500 - 500 42200. Equipment Maintenance - 1,075 - 1,500 0 1,000 42325 Meetings 563 1,000 :500 0— - 42330 Travel-Conference/Research -. 42361 Criminal Apprehension Awd TOTAL OPERATING EXP 2,133 3,000 1,000 1,500 CONTRACT SERVICES 45401 CS -Sheriff Department 5,110,954 5,182,716 5,165,514 - 5,491,933 45402 _CS -Sheriff /Special Evts 122,499. 107,500 145,000 - 148,000 45405 CS -Parking Citation Admin 7,185 13,000 19,200. 20,000 45410 CS -Crossing Guard Svcs 115,430 -133,250 - 133,250 133,250 TOTAL CONTRACT SVCS. 5,356,068 5,436,466. 5,462,964 5,793,183 '. DIVISION TOTAL 5,795683. 5,360,252. 5,440,466 5,465,114 57 QW,W 1 ice' DISCUSSIONBUDGET FY1 2-13 TOTAL BUDGET $5,795,683 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Finger Printing Program Supplies 500 Small Tools &Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES -Telephone (42125) Amount Budgeted: -. 500. 500 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) - Amount Budgeted: 0 0 CONTRACT SERVICES , CS - Sheriff Department (45401) Amount Budgeted: 5,491,933 SHERIFF'S CONTRACT BREAKDOWN Tyne of Service Contr Law Enf Units FY 11-12 FY 12-13 One -Man 56 -hour 10 3,352,700 3,427,465 One -Man 40 Hour (DUIPatrol)1 - 239,478 244,818 One -Man No Relief (Community Relations) 1 217,708 222,563 One -Man No Relief 1 217,708 222,563 Motorcycle 40 hour 3 ' 689,364 704,737 Community Service Assistant w/vehicle 1 52,726 53,902 Community' Service Assistant wo/vehicle 1 52,726 0 Motorcycle Supervision- Sergeant 1 203,408 207,944 Law Enforcement Technician 1 80,102 81,888 Narcotics Deputy (STAR) 1 112,320 114,825 Total Sheriffs Personnel: 5,218,240 5,280,705 Liability Trust Fund @ 4% 0 211,228: 5,491,933 Costs above include 2.23% contract increase from FY 11-12 Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 148,000 City Special Events (City B -Day, Concerts, Etc.) 12,000 Calvary Chapel 107,000 Fingerprint Program 25,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 20,000 20,000 CS -Crossing Guard Svcs (45410) Amount Budgeted- 133,250 - 17 crossing guard locations - 133,250 - 58 CITY OF DIAMOND BAR PublicSafeEy DEPARTMENT ESTIMATED EXPENDITURES DIVfSl021 VoFu rteer Patrol i, FY 2012-2013 OeGaNfzATtart#;J , ©01 4: 15 - - FY 2010-11FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 29 2,500 1,000 1,000 41300 Small Tools & Equipment. 250 250 0 TOTAL SUPPLIES 29 2,750 1,250 1,000 OPERATING EXPENDITURES - .42325 Meetings 3,488 5,000 4,000 5,000 - TOTAL OPERATING EXP. - 3,488 _ 5,000 4,000 5,000 - DIVISION TOTAL -6,000 3,517 - 7,750. 5,250 59 ' CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION M2-13 TOTAL BUDGET $6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 5,000 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner 3,500 Neighborhood Watch Picnic 500 60 CITY OF DIAMOND BAR 1'ublfcSefefY DEPARTMENT ESTIMATED EXPENDITURES OtVISION Fve Proteoticn FY 2012-2013 - ORGANIZATION#i 001421 - FY 2010-11 FY 2011-12 FY 2011-12 FY. 2012.13 Actual Adjusted Projected -Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept. 7,359 7,500 7,500 7,500. TOTAL CONTRACT SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY .46250 ; Misc,Equipment _ - DIVISION TOTAL 7,500 - 7,359 7,500 7,500 61 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FYI 2-13 CITY OF DIAMOND BAR PubhcSafety DEPARTMENT ESTIMATED EXPENDITURES DIVIS1pN AumaLCo irol FY 2012-2013 QRcyANiZATIQN # i` ©D1.4:431 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual - Adjusted Projected Proposed CONTRACT SERVICES - 45403 Contract Svcs-Animal Cntrl 123,780 126,645 126,645. -128,141 45406 - - CS - Wild Animal Control' 3,328 - 15,000 15,000 15,000 TOTAL CONTRACT SVCS. 127,108 141,645 141,645. 143,141. DIVISION TOTAL .143,141 127,108 - 141,645 141,645 63 CITY OF DIAMOND DAR ANIMAL CONTROL (001.4431) BUDGET DISCUSSION - FY12-13, TOTAL BUDGET $143,141 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 128,141 [VHS Contract Services 113,141 Council Approved [VHS ShelterRenovation Contribution 15,000 CS - Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 64 CITY OF DIAMOND BAR Public5afety DEPARTMENT ESTIMATED EXPENDITURES DtViStOtf Emerga oy{Prep i FY 2012-2013 - ORiSAhIZATiON #- 001-4:440 FY 2010-11 FY 2011.12 FY 2011-12 FY 2012-13 - Actual - Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies - - 2 856 1,500 1,500 8,500 41300Small Tools & Equipment - 9,568 9,500 2,500 0 TOTAL SUPPLIES 12,424 11,000 4,000 - 8,500. OPERATING EXPENDITURES -42125. Telephone- 945 5,190 5,190 5,190 42126 - - Utilities 6,915 6,500. 5,500 4,1.00 42130 ' Rental/Lease.- Equipment 945 1,500 - 1,500 1,500 - .42140. Rental/Lease- RealProp ..150 150 .150 - - 150. _ 42200 Equipment Maintenance 500 0 - 500 42315. Membership & Dues. .3,021 - 3,200. 3,200 3,200 42340 Education & Training 110 1,000 200 .,.1,000 TOTAL OPERATING EXP. 12,086 18,040 15,740 15,640 PROFESSIONAL SERVICES 44000- Professional Services 38,710 35,000 35,377 - 35,500 TOTAL PROF SVCS .38,710. 35,000 35,377, 35,500 DIVISION TOTAL - 59,640 63,220 64,040 55,117 65 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $59,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 8,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 2,000 Tools & Equipment (41300) Amount Budgeted:, 0 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,100 - Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) and move - 3,600 Rental/Lease- Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rentai/Lease- Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site- $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC/Equipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 35,500 Connect CTY Services 35,500 66 CITY OF DIAMOND BAR DEPAR"rrnENr GnmD@vefgpment: ESTIMATED EXPENDITURES DItIfS10N summay FY 2012-2013 - ORGANi,ZATiQi1#, i 001 5210itn 5230? FY 2010-11 FY 2011-12 FY 2011-12 ` FY 2012-13 Actual Adjusted Projected. Proposed PERSONNEL SERVICES" 40010 Salaries - 573,997 591,902 591,902 609,844 40020 Over -Time Wages 11612 -. 4,100 4,100 - 4,100 40030, .Part -Time Salaries - - - - - -40070 City Paid Benefits -. 8,001 11,296 11,296 10,250 - 40080. Retirement 98,311 .109,495 191,943 - 101,941 - 40083- Worker's Comp. Exp . - -9,944 _ - 8,882. - 8,882 10,570 40084 - Short/Long Term Disability' . ' 3,441 3,603 3,603 3,720 - 40085. Medicare - - 8,297 ,- 8,561 8,561 8,843 - 40090 Cafeteria Benefits 99,681 102,918 - 102,918 97,974 40099 Salary Savings - -. - - - TOTAL PERSONNEL . 803,284 840,757 923,205. 847,242 -SUPPLIES 41200 Operating Supplies 3,565 4,400 4,400 -. 3,500 - 41300 Small Tools& Equipment 500 500 - 500 TOTALSUPPLIES 3565 -. .4,900 4,900 4,000 OPERATING EXPENDITURES - 42110.. Printing 1,194 4,900 4,900 5,050 .:.42115 Advertising - -3002 2,000 2,000 3,500 42125 'Telephone - 519 - 520 520 - 520 42200 - Equipment Maintenance 357 2-,200 2,200 2,200 42310 Fuel' 3,061 4,000 4,000 5,000 - 42315 Membership & Dues -1,910 ..2,300 2,300 2,500. 42320 - - Publications - 816 ` - 1,200 1,200 1,200 ...42325 -'Meetings 405 1,200 1,200 - 1,200 42330 - Travel-Conferences/Researcl 3,669 - - 5,300 5,300 10,800 .42335 Travel -Mileage & Auto Allow 3,077. - 3,500 - 3,500 3,500 42340 Education & Training - 1,326 1,300 1,300 1,900 TOTAL OPERATING EXP. - .19,336. 28,420 28,420 37,370 PROFESSIONAL SERVICES - 44000 Professional Services 2,000 3,500 3,500 3,500 44100- ' Commission Compensation - 4,550'.. 7,000 7,000 - 7,000 _. 44220 Planning - General Plan - .10,888 157,633 157,633 35,000 - 44240 - ., Prof Svcs - Environmental - 5,000 - 5,000 5,000 44245 Prof Svcs - Landscape Arch - ' 1,000 -1,000 .1,000 - 44250.. Planning -Projects 627 24,500 24,500. '14,000 TOTAL PROF SVCS 18,065 - 198,633 - .. 198,633 : 65,506 CONTRACT SERVICES 45201 CS -Bldg & Safety -322701 -. 282,345 282,345 311,355 45213 - CS -Code Enforcement - 45214 CS -Property Abatement 493 - -. - 45520. CS -Graffiti Removal. 62,400 62,400 : 62,400 62,400 TOTAL CONTRACT SVCS. 385,594. 344,745 - 344,745 .:...373,755. CAPITAL OUTLAY -- 46200 Office Equipment - 500 46220 Office Equipment -Furniture -. - 500 - - - 500 - 500 DEPARTMENTTOTAL ..1,328,367. 1,229,844 1,417955 1,499,903 69 CITY OF DIAMOND ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2012-2013 Organization #: 001-5210 through 001-5230 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - Actual Adjusted Projected - Proposed - PERSONNEL SERVICES $803,284 .$840,757 $840,757 $847,242 SUPPLIES 3,565 4,900 4,900 - 4,000, OPERATING EXPENDITURES 19,336 28,420. 28,420 37,370 - PROFESSIONAL SERVICES .18,065 198,633 198,633 65,500 `. - CONTRACT SERVICES - 385,594 - 344,745 344,745 373,755 _ - - CAPITAL OUTLAY - 500 500 - 500 DEPARTMENT TOTAL $1,229,844 $1,417,955 $1,328,367 $1,417,955 - DEPARTMENT INCLUDES: - Planning. ..$594,867 euiiding and Safety : 431,098 _ Neighborhood Improvement 302,403 CITY OF DIAMOND BAR DEPARTMENT CamDevefopment::i, ESTIMATED EXPENDITURES DIWJSJON PlannEng :; FY 2012-2013 ORGANfzATIDN#';., 001'5210 FY 2010-11 FY 2011.12 FY 2011.12. FY 2012-13. Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries. - - 343,866. 350,466 350,466 368,137 40020 Over-Time Wages 1,325 2,000 2,000 '. 2,000 40030- Part-Time Salaries - - - 40070 City Paid Benefits 5,266 6,311 6,311 -5,720 40080 Retirement 58,563 64,824. - - 113,636- .61,538 40083 Workers .Comp. Exp. 6,190 5,005 _ 5,005 6,716 40084 Short/Long Term Disability 2,016 2,132 2,132 2,246 40085 Medicare 5,018. 5,062 -5,062 5,338 - 40090 Benefit Allotment 55,527 56,787 56,787. 53,802 - 40099- Salary Savings TOTAL PERSONNEL 477,771 - 492,587 541,399 505,497 SUPPLIES 41200 .Operating Supplies 2,306: _ 1,700 -1,700 2,000. 41300 Small Tools & Equipment 500 500 .500 TOTALSUPPLIES 2,306 -- : 2,200 2,200 2,500 OPERATING EXPENDITURES 42110. Printing - - 1J69 : 500 500 550 .42115 Advertising 3,002 2,000 - .2,000 3,500... 42125. Telephone 519- - 520 520 520 42200 -. Equipment Maintenance - 1,200 .1,200 - -42315 Memberships&Dues 1,635 .1,800 1,800 2,000: 42320 _Publications: 816 1,200 1,200 1„200 42325 Meetings 405. 1,000' - 1,000 1,000 42330 Travel-Conferences/Research - 2,781'. 3,300. ` 31300 7,800 42335 ' Travel-Mileage & Auto Allow 3,077 31500 3,500 - 3,500 _ 42340 Education & Training 30 - 800 800 - 800 TOTAL OPERATING EXP. 13,434 15,820 15,820 20,870- PROFESSIONAL SERVICES 44000 Professional Services 2,000 -.3,500 3,500 .3,500 44100 Commission Compensation 4,550 7,000 7,000 7,000 44220 Planning' General Plan- : 10,888 .157,633 157,633 35,000 44240, Prof Svcs- Environmental - 5,000 .5,000 5,000. - - 44245 Prof Svcs- LandscapeArch 1,000 .1,000 1,000. 44250 Planning - Projects - 627 24,500 -24,500 14,000 TOTAL PROF SVCS 18,065 198,633 198,633 .65,500 CAPITAL OUTLAY - - - 46200. Office Equipment _ - - 500 46220. Office Equipment-Furniture 500' - - -. - - - 500 _ 500 DIVISION TOTAL 594,867 511,576: 709,740 758,052 71 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $594,867 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 505,497 Full-time Assist City Manager 0.05 Com Dev Director 0,50 Sr. Planner 1.00 Administrative Coordinator "0.80 Assistant Planner 1.00 Planning Technician 1.00 4.35 SUPPLIES Operating Supplies (41200) Amount Budgeted: ;2,000 Small Tools & Equipment Amount Budgeted: 500 Small tools & Equipment OPERATING EXPENDITURES , Printing (42110) Amount Budgeted: 550 General Plan, Development Code, Maps, Public Information - Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code Zone Change, SpeciafProjects, Tres Hermanos Zone Change/EIR Telephone (42125) Amount Budgeted: 520 CD Director - Phone Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc Publications (42320) Amount Budgeted: 1,200 Meetings (42325) Amount Budgeted: 1,000- SGVCOG, Misc. Travel -Conferences (42330) Amount Budgeted: 7,800 League of CA Cities Planners Institute,' Southern CA 2,500 APA National Conference, Chicago 3,500 California Chapter APA Conference, Rancho Mirage 1,800 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 72 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY12-13 Auto Allow - Com Dev Director{ $250/mo) Education & Training (42340) Amount Budgeted: 800 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission Planning - General Plan (44220) _ Amount Budgeted: 35,000 2014-2020 Housing Element Update; printing, noticing & other expenses related to EIR process for General Plan amendments, code amendments & zone changes required to implement the 2008- 2014 Housing Element. Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape plan checking services (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 14,000 Contract planning services CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 replace broken office equipment as needed 73 CITY OF DIAMOND BARDEPARiMEN7 Com Development; ESTIMATED EXPENDITURES DIVOSIOAt ;Bwtdirtg &.Safety FY 2012-2013 DRGAN zATfDM nn1a22o - FY 2010-11 - - FY 2011-12 FY 2011-12 FY 2012-13 Actual .Adjusted Projected Proposed PERSONNEL SERVICES - - 40010 Salaries 59,723 70,874 70,874 82,849: 40020 Over-Time Wages 500 500 500 40030 Part-Time Salaries - - - - - 40070 City Paid Benefits 780 1,422 1,422 1,464 40080 Retirement - 10,565 13,112 22,985 - 13,849. 40083 Worker's Comp.. Exp. 624, 718 - - 718 943 40084 Si Term Disability. 406 432 432 505 40085 Medicare 824 1,028 - 1,028 1,201 40090 BenefitAllotment -. 12,013 - 13,170 13,170 14,130. TOTAL PERSONNEL 84,935 101,256 111,129 115,443 SUPPLIES 41200 Operating Supplies 840 2,200 2,200 1,000- - 41300 Small Tools & Equipment - - - - - - - 'TOTAL SUPPLIES - - 840. 2,200 2,200 1,000 -. - OPERATING EXPENDITURES ..42110 Printing 25 2,900 -. 2,900 ` 1,500 42200 - Equipment Maintenance - - - 1,200 - 42340Education & Training 1,051 - - - 600 TOTAL OPERATING EXP.: 1,076 2,900 2,900 3,300 CONTRACT SERVICES - 45201 CS-Building-&Safety - 322,701 - 282,345 282,345 311,355 TOTAL CONTRACT SVCS. _ -322,701 282,345 282,345 _ 311,355 DIVISION TOTAL - _ 431,098. - 409,552 388,701 398,574 74 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY12-13 TOTAL BUDGET - $431,096 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 115,443 Community Development Director 0.15 FT Permit Technician 1.00 FT 1.15 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Small Tools & Equipment 0 Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms Equipment Maintenance (42200) 1,200 Amount Budgeted: Microfiche Machine - Education & Training (42340) , 600 Amount Budgeted: CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 311,355 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. 75 CITY OF DIAMOND BAR EPkRTMEN7 Cam Development.: ESTIMATED EXPENDITURES DIVISION Neighborhaod FY 2012-2013 ORGANizATtQN#. ` fl01=5230 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected - Proposed PERSONNEL SERVICES - - - 40010 - Salaries 170,408 - 170,562 170,562: 158,857 - 40020 Over -Time Wages 287 -1,600 1,600 - 1,600 40070 .City Paid Benefits 1,955. 3,563 3,563 3,066 40080 Retirement 29,183 31,559 55,322. 26,555 40083 Worker's Comp: Exp. 3,130 3,159 3,159 2,911 - 40084 Short/Long Term Disability -.1,019 1,039 1,039 969. 40085'. Medicare 2,455 2,471 - - 2,471 2,303 "- 40090 - Benefit Allotment 32,141 32,961 32,961 30,042. 40099. Salary Savings - - TOTAL PERSONNEL 240,578 246,914 270,677 226,303 SUPPLIES 41200 Operating Supplies - 419 500 500 500 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 419 - 500 - - 500 500. OPERATING EXPENDITURES ..42110 Printing_. - 1,500 1,500 3,000 42200 Equipment Maintenance 357 1,000 - 1,000 1,000 42310 Fuel: 3,061 .4,000 4,000 5,000 42315 - Membership & Dues 275 500 500. 500 42325 Meetings 200 200 - 200 - 42330 Travel-Conferences/Researct 888 2,000- 2,000 3,000 42335 Travel -Mileage and Auto 11 42340 .Education &Training - 245 - 500' 500 500 - TOTAL OPERATING EXP. 4,837 9,700 9,700 13,200 CONTRACT SERVICES 45213 CS -Code Enforcement 45214 CS - PropertyAbatement .:493.. - - - - -: 45520 - CS -Graffiti Removal 62,400 - 62,400 62,400 62,400. _ TOTAL CONTRACT SVCS. - 62,893 62,400 62,400 - 62,400 DIVISION TOTAL _ 302,403 308,727 :319,514 _ 343,277 -76 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $302,403 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 226,303 Full-time Com Dev Director 0.15 FT Neighborhood Improvement Officer 1.90 FT Administrative Coordinator 0.10 FT Sr. Office Specialist 0.30 FT 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Courtesy Notices, citation books, brochures, handouts Equipment Maintenance (42200) Amount Budgeted: 1,000' NIO Vehicles Fuel (42310) Amount Budgeted: 5,000" NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 500 CACEO (2) Meetings (42325) Amount Budgeted: 200 CACEO Traver -Conferences (42330) Amount Budgeted: 3,000 CACEO annual seminar Education & Training (42340) Amount Budgeted: 500 SCACEO,CACEO CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 77 CITY OF DIAMOND BAR Department - Community Services ® Community Services Administration ® Diamond Bar Center ® City Park Operations Paul C. Grove Park Heritage Park ' Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park ® Recreation 79 CITY OF DIAMOND BAR gEPARTMEtyT Commuh,ty;$vcs :_ ESTIMATED EXPENDITURES DIVISION Summary FY 2012-2013 bRGANfZ4ClC5N # ', d015310;to 5350;;_ FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES - 40010 Salaries - 825,166 972,887 827,467 912,088 40020 Over -Time Wages .16,934 - 21,500 ` .23,000 - 21,500 - 40030 Part -Time Salaries 656,638 611,143 643,520 .660,814 40070 ' City Paid Benefits 14,073 20,307 20,307 : 19,059 - - .40080 Retirement 151,300 194,059 340,183 163,616 40083 Worker's Comp. Exp. 37,062 37,874 ..37,874. 40,368 40084 Short/Long Term Disability...- .5,124 6,396 '6,396 5,971 40085 Medicare 56,627. - 57,648 57,648 59,641 40090 Benefit Allotment 161882: 187,468 187,468 182,114 - 40099 - Salary Savings (145,420) - - TOTAL PERSONNEL - .1,924,806 ,'1,963,862 2,143,863. .2,065,172. SUPPLIES - 41200 .Operating Supplies: 154,641 ..153,141 153,441 158,500- 41300 Small Tools & Equipment. - - - TOTAL SUPPLIES . 154,641.. ..153,141 153,441 .158,500 OPERATING EXPENDITURES - 42110 Printing - - 12,558 - 23,030 23,030 -.20,730 42120 Postage Charges -. '. - - 250 - 42125 Telephone 11,506 :10,950 12,750 12,750 42126 ' Utilities 281,517 282,500 317,000 - 295,000 - - 42128 Banking Charges 21,150 -. 33,500 '33,500 . 33,500- �42130. -. Rental/Lease of Equipment - 11,310 - 11,900 11,900 - 12,250 .42140 Rental/Leaseof Real Prop 61,744. 95,130 - 84,317 - 84,317 - 42141 - Rental/Lease - Exhibit Sp 1.,489 1,500 - 1,500 1,500 42200 Equipment Maintenance 12,307 12,700 12,700 12,700 - 42205. Computer Maintenance -' _ 500 500 500. 42210 ' Maint. of Grounds/Bldgs 118,576 103,518 102,813 106,605. 42310 - Fuel 20,554 15,000 20,000 17,000 42315 Membership & Dues 3,215 - 2,915 2,915 - 2,915 42320 Publications. - 42- 50 50 50 42325 Meetings 1,606 1,600 1,625 1,600 - 42330. Travel -Conferences - 17,755 - - -13,838 - '. 13,838 14,000 - 42335 Travel -Mileage .&Auto Allow `: 3,347 - '. 3,710 3,710 3,000 - 42340 Education& Training 270 - - 200 200 200 - 42353 Anniversary Celebration - 63,195 - 73,355 - 73,355 73,655 - 42410 Admissions -Youth Activities - 40,061 `:42,400 - 42,400 42,400 TOTAL OPERATING EXP: 682,202,- 728,296 758,103 734,922 PROFESSIONAL SERVICES - 44000 Professional Services 7,707 - .8,240 8,240 8,240 44100 Commission Compensation 2,475 2,700 2,700 2,700 44300' -.PS -Special Studies 4,879 -17,500 17,500 - - - TOTAL PROF SVCS 15,061 28,440 28,440 10,940 CONTRACT SERVICES - 45010 CS -DBC Security 19,679 23,700 23,700 25,000 - 45518 CS -Storm Damage - - 45300 : CS -Community Svcs - 614,797 719,258 - 719,258 697,528 .45305 CS -Concerts in the Park 19,967 22,150 - 22,150 - 22,100 81 45310- CS -Excursions - 42,180 40,500 _ 40,500 - 40,500 45320 CS -Contract Classes 165,171 183,000 183,000 ' 172,000 TOTAL CONTRACT SVCS:.. 861,794- 988,608 988,608 957,128 CAPITAL OUTLAY 46250 Misc Equipment 5,281 8,975 7,300 56,500 - 46410 Capital Improvements - 1,000 - - - 61281 .8,975 7,300 56,500 DEPARTMENT TOTAL - - 3,983,161 - 3,644,785 3,871,322 4,079,755 82 CITY OF DIAMOND BAER ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2012-2013 Organization #: 001-5310 through 001-5350 .1.111 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012.13 Actual Adjusted Projected - Proposed PERSONNEL SERVICES $1,924,806 $1,963,862 $2,143,863 '$2,065,172. SUPPLIES 154,641 153,141 153,441 158,500 OPERATING EXPENDITURES 682,202 728,296 758,103 734,922. PROFESSIONAL SERVICES - 10,182 28,440 ....10,940 10,940 - -. CONTRACT SERVICES. 842116. 988,608 988,608 957,128 CAPITAL OUTLAY 6,281 8,975 7,300 56,500 . DEPARTMENTSOTAL $3,620,227 '. $3,871,322 $4,062,255 $3,983,161.. DEPARTMENT INCLUDES: Community Services Administration .$382,053 Diamond Bar Center - - 890,384 -:. Park. Operations - 948,036 1.762.688 CITY OF DIAMOND BAR CommuniYy;Sv s .'. D�P�Rrn�ENT ESTIMATED EXPENDITURES OIViSl0�1 Com SvcsRdmin FY 2012-2013 0RGAN{2ATltlN FY 2010-11 FY 2011.12 FY. 2011-12 FY 2012.13 Actual - Adjusted Projected - Proposed PERSONNEL SERVICES - - 40010 Salaries - 178,457 233,242. 197,537. 247,107 - 40020.. Over -Time Wages 442 _ - 1,500. 2,000 40030 Part -Time Salaries - - - - - 40070 City Paid Benefits 1.700 3,355 3,355 3,260 40080 Retirement 29,381 43,149 75,640 41,306 - .40083 Worker's Comp. Exp. 4,506 3,969 3,969 5,109. 40084 Short/Long Term Disability - 955 1,423 1,423 1,507 - 40085 Medicare - 2,552 3,382 3,382 3,583. 40090 -. Benefit Allotment 18,452: 30,575 30;575 31,689 40099 Salary Savings - - (35,705) - - TOTALPERSONNEL. - 236,445 283;390 317,381. :335,563. - SUPPLIES 41200 Operating Supplies 2,725 .1,000 .1,300 1000 ' 41300 Small Tools &Equipment TOTAL SUPPLIES 2,725 ,1,000 1,300 - 1,000 OPERATING EXPENDITURES 42125" Telephone 519 550 550 550 42130 Rental/Lease of Equipment 650 _ - 650 .650 42200 Equipment Maintenance .10,353 7,500 ,7,500 7,500 42210 Maint. of Grounds/Bldgs 81 450 450 - 450 42310 Fuel. 20,554 - 15,000 20,000 17,000 42315 - Membership & Dues 1 065 800 800 800" 42320 Publications - 42 50 50 - 50 42325. ' Meetings 511 250 275 250 - - 42330- Travel -Conferences 10,965 6,930 6,930 _ 7,000 `42335 Travel -Mileage & Auto Allow 3,023 3,000 3,000 3,000 42340 Education & Training - - - TOTAL OPERATING EXP. 47,113 -: 35180 . 40,205 - 37,250 PROFESSIONAL SERVICES - 44000 Professional Services 7,707 8,240 8,240 8,240 44300.- PS- Special Studies - 4,879 17,500 17,500 - ` TOTAL PROF SVCS - 12,586 - 25,740 25,740 8,240 DIVISION TOTAL - 382,053 298,869 - 345,310 384,626 84 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION - FY12-13 TOTAL BUDGET $382,053 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 335,563 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt 1.000 FT Admin Coordinator 1.000 FT 2.515 FT Overtime - Commission Meetings Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies 650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 7,500 Equipment Maintenance 7,500 , Maiht. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs , ` 450 Fuel (42310) Amount Budgeted: 17,000 Fuel 17,000 Membership & Dues (42315) Amount Budgeted: 800 Membership & Dues 800 Publications (42320), Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 85 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION EY12-13 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,000 NRPA Conf in Anaheim -- Commissioners 10/16-10/18 Registration for 5 persons @ $523 2,615 Institutes -- 5 @ $100 500 Meals/Parking/Incidentals -- 3 days 1,300 CPRS Conf in San Jose - Commissioners 316-3/8113 Registration for 1 person @ n/c - Institutes -- 1 person @ $100 100 Meals/Parking/Incidentals -- 3 days 295 Airfare 300 Car Rental - 3 days 300 Hotel -- 3 days @ $150 X 1 person 450 National Playground Safety Institute Certification Course & Exam Registration for 1 staff @ $410 ea 410 Hotel-- 3 days @ $150 X 1 staff 450 Meals/Incidentals 280 Use of City Vehicle 3,000 Travel -Mileage &Auto Allow (42335) Amount Budgeted: Com Svcs Director - Auto Allowance ($250/mo) 3,000 - Education & Training (42340) Amount Budgeted: Training Seminars - PROFESSIONALSERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 86 CITY OF DIAMOND DAR DEPARTMENT cammuh;t 'svcs ESTIMATED EXPENDITURES DIVISION '.'D Bar Cerate , FY 2012-2013 ORGANt7AftON # }i, ©01, 5333 - FY 2010-11 - FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ' PERSONNEL SERVICES - ,.40010 Salaries 128,874 130,661 64,832 - 103,013 -.40020. Over -Time Wages 29 1,500 -1,500 -. 1,500 - - 40030 Part -Time Salaries 192,794 198,150 198,150 206,688 40070 City Paid Benefits 2,304 2,521 2,521 2,080 40080 Retirement 21,952 24,172 42,373. - 17,220 40083 Worker's Comp. Exp - 5 565 8,871 8,871 - 9,059 - 40084 Short/Long Term Disability - 774 796 -: 796 628 - -- 40085 - Medicare - 16,050 18;563 18,563 17,305 - 40090 Benefit Allotment 23,641 24,096 -. 24,096 - 20,286 Salary Savings (65,829) - - TOTAL PERSONNEL 394,983 343,501 361,702 377,779 _ SUPPLIES 41200- Operating Supplies 51,565 47,300 47,300 47,300 ..-. TOTAL SUPPLIES :51,565 47,300 47,300 47,300 - OPERATING EXPENDITURES - 42110- Printing -:5,290 12,000 -12;000 10,000.. 42125 Telephone 3,498 3,900 5,700 5,700 - - -. 42126 -.Utilities - 74,692 85,000 85,000 80,000 42130 Rental/Lease-Equip 145 150 - 150 200 - 42141 Rental/Lease - Exhibit Sp' -. 1,489 1,500 1,500 1,500 .42200 Equipment Maintenance 365 ". 3,700 3,700 3,700 - 42210 - Maint. of Grounds/Bldgs 21,423 .23,705 23,000 24,155" - TOTAL OPERATING EXP. 106,902 129,955 131,050 125,255 _ PROFESSIONAL SERVICES - - ..44300 PS -Special Studies - - - - - TOTAL PROF SVCS - -... - .CONTRACT SERVICES _ 45010 CS -Security 19,679 - 23,700 - 23,700 25,000 - - - 45300 CS -Community Svcs 231,543 - 304,360 304,360 259,950 TOTAL CONTRACT SVCS. 251,222 -328,060 328,060 284,950 - CAPITAL OUTLAY - - 46250 -. - Misc Equipment 5,281 7,175 5,500 55,100 46410 Capital Improvements 5281 7,175. - 5,500 55,100. '. - DIVISION TOTAL - -. 890,384: - 809,953 855,991 873,612 87 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $890,384 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 377,779 Full Time Parks and Maintenance Supervisor .40 FT Recreation Superintendent .25 FT' Recreation Supervisor .60 FT Com Svcs Coordinator 1.00 FT 2.25 FT Part Time Com Svcs Spec (4 @ 710 hrs) (Step D) 4.00 PT 2,840 19.39 55,068 Facility Attendant 1 (1,460 hrs) (Step D) 2.00 PT 1,460 13.24 19,330 Facility Attendant II (4,380 hrs) (Step D) 6.00 PT 4,380 17.63 77,219 Maintenance Worker II (896 hrs) (Step D) 1.00 PT 896 17.63 15,796 ComBvs Worker (932 hrs) (Step D) 2.00 PT 932 10.35 9,646 Com Svcs Leaded (1,140 hrs) (Step D) 2.00 PT 1,140 11.61 13,235 Com Svcs Leader II (932 hrs) (Step D) 2.00 PT 932 13.24 12,340 19.00 PT 202,635 Overtime Wages Amount Budgeted: 1,500 SUPPLIES Operating Supplies (41200) - Amount Budgeted: 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting, Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700" Sanyo Projector Bulbs - 2 each @ $400 800 OPERATING EXPENDITURES Printing (42110) '. Amount Budgeted: 10,000 Rental Information Brochures - 6,000 Postcards, Letterhead, Contracts Comment Cards, 4,000 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 80,000 Gas 8,000 Water 3,500 Edison 68,500 - 88 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY12-13 Page 2 Rental[Lease 1,700 Equipment 200 Exhibit Space 1,500 3,700 Equipment Maintenance (42200) Amount Budgeted`. Audio Video Systems Service 3,700 24,155 Maint. of Grounds/Bldgs (42210) Amount Budgeted: Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning --Quarterly 5,655 Clean GVBR fabric partitions 3,000 AQMD Generator Fees (Operating& Emissions) 500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 259,950 CS- Community Svcs (45300) Amount Budgeted: Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,200 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 4,000 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 55,100 Replacement Tables 3,000 Portable ADA Assistive Listening Device for Pine/Oak/Syc & 1,500 back-up for GVB New Trash Cans- 20 4,000 New Plant Pots 1,600 New Portable Bars 3,000 New -Front Entrance with sliding door 30,000 Occupancy Sensor Retrofit (Energy Savings System for HVAC) 12,000 89 CITY OF DIAMOND BARIaPARr;M�IUT cbmmunY�svbs ESTIMATED EXPENDITURES DIVISION ParKOperatotts FY 2012-2013 ORGANjTATtON,#, ;, d01 5340, -. FY 2010-11 _FY 2011-12 FY 2011-12 FY 2012-13- Actual Adjusted Projected Proposed PERSONNEL SERVICES - 40010 Salaries 110,601 .109,896 109,896 112,094` - 40020 - Over -Time Wages 3,048 5,000 5,000. - 3,000 40030 Part -Time Salaries - 131,887 ..125,643 125,643 127,725 40070 City Paid Benefits 1,844 2,017 2,017 1,972 40080 - Retirement 18,844 -20,331 35;640 18,738' - 40083 Worker's Comp. Exp, 7,283 7,066 7,066 7,195.- -40084 Short/LongTerm Disability. 652 670 670 684 -40085 Medicare 11,156 11,205 - 11,205. `. 11,395 _ - 40090 - Benefit Allotment -' 18,840 19,104 19,104 19,584.. TOTAL PERSONNEL - 304;155 300,932 316,241 - 302,387 SUPPLIES 41200 Operating Supplies 22,576 21,700 21,700 25,200. - 41300 -Small Tools & Equipment - - -' TOTAL SUPPLIES 22,576 21,700 - 21,700 25,200 OPERATING EXPENDITURES I- - 42125 Telephone :7489 6,500 6,500 6,500 42126 Utilities. 206,825 197,500 232,000 215,000 42130 - Rental/Lease of Equipment 639 .500 - 500 500 42210 Maint. of Grounds/Bldgs 97,072. .79,363 79,363 82,000 -. TOTAL OPERATING EXP. - 312,025 283,863 318,363 304,000 CONTRACT SERVICES 45300 CS -Community Svcs 295,249 295,250 295,250 - 316,450. - TOTAL CONTRACT SVCS.. -295,249. 295,250. . 295,250 316,450 -CAPITAL OUTLAY 46250- Misc Equipment - - 1,800 1;800 - 46410 - Capital Improvements 1,000. - - - 1,000 1,800 1,800 .DIVISION TOTAL' 948,036 - - 935,005.. 903,545 ' 953,354 90 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $948,036 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: _ 302,387 Full Time Parks & Maint Insp/Tech 1.00 FT Parks & Maint Supervisor 0.60 FT 1.60 FT Intermittent Part Time Facility Attendant I - 2;494 hrs @ D Step 4.000 IPT Facility Attendant II - 2,311 hrs @ D -Step 4.000 IPT Maintenance Worker I - 1,250 hrs @ D -Step 2.000 IPT Maintenance Worker II - 1,980 hrs @D -Step 2.000 IPT 12.000 IPT Over -Time Wages Amount Budgeted: 3,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 25,200 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk Bags 7,000 Staff Work Boots 700 Youth at Risk - Trail Maint Supplies 1,500 - OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 6,500 Heritage Park 930 Heritage Community Ctr 930 Maplehill Pk 930 Pantera Pk 930 Peterson Pk 930 Reagan Pk 930 Sycamore Cyn 920 Utilities (42126) 215,000 Amount Budgeted: Paul Grow Park 11,622 Water -- Water rate increase for all Parks 11,022 Electric 600 Heritage Park 10,472 Water, 9,372 Electric 1,100 91 CITY OF DIAMOND DAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY12-13 Page 2 Heritage Community Ctr 16,900 Water- Included with Heritage Park Electric 13,500 High Speed Internet --Computer & Phone 1,400 Gas 2,000 Lorbeer Lights 12,500 Electric 12,500 Maplehill Pk 13,603 Water 11,022 Electric 2,500 LA County, Sewer Service Charge 81' Pantera Pk 46,792 Water 33,777 Electric 13,000 LA County Sewer Service Charge 20 Peterson Pk- 27,092 Water 22,072 Electric 5,000 LA County Sewer Service Charge 20' Reagan Pk_ 12,483 „Water 9,402 Electric 3,000 LA County Sewer Service Charge 81' Starshine Pk 9,722 Water - 8,822 Electric 900 Summitridge 30,787 Water 30,787 Electric -included w/DBC Sycamore Cyn & Trail Mesa/Trailhead 17,127 Water 12,127 Electric 5,000 Washington Park 5,899 Water 4,999 Electric 900 Rental/Lease of Equipment (42130) 500 Amount Budgeted: Rental equip to repair Trails 500 Maint. of Grounds/Bldgs (42210) 82,000 Amount Budgeted: Paul Grow Park Misc Maint-Irrigtn, Ltg, Elea, Pest Ctrl, etc 1,000 Heritage Park Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract 5,800 `MisC Maint-Irrigtn, Ltg, Elec,'Pest Ctrl, eta 800 92 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY12-13 Page 3 Maplehill Pk Misc Maint-lrrigtn; Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract ; 3,050 Misc Maint of Dog Park (disinfectant, etc) 5,000 Resurface Basketball Courts 15,000 Misc Maint-lrrigtn, Ltg; Elec, Pest Ctrl, etc 3,000 Peterson Pk Weed Removal/ Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 3;000 Reagan Pk 0 Misc Maint-lrrigtn; Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Replace Drinking Fountain 5,000 Misc Maint-lrrigtn; Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park & Trail/Trailhead Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 316,450 Landscape Maintenance Contract ValleyCrest Contract 119,288 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 Washington Park -- est 8,100 ValleyCrest Contract 197,162 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl: w/Diamond Bar Center) Dog Park est. ' 5,000 93 CITY F I QEPAIRTM.ENT , : ommunt>ssvcs ESTIMATED EXPENDITURES DIVISION Recreation FY 2012-2013 ORGANtTATtCJN # ''; 001 530 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected - Proposed - PERSONNEL SERVICES -. 40010 Salaries 407,234 - 499,088. 455,202 .449,874' 40020 `- Over-Time Wages 13,415 15,000 .15,000 15,000': - .40030 Part-Time Salaries : 331,957 287,350 - - 319,727 326,401 40070-. City Paid Benefits - 8,225 12,414 12,414 11,747 - 40080 Retirement -. 81,123 106,407 186,530 -. 86,353 40083 - Worker's Comp. Exp: 16,708 17,968 17,968 _ 19,005 40084. Short/Long Term Disability - 2,743 3,507 3,507 3,151 40085 Medicare 26,869 24,498 24,498 27,357 " 40090 Benefit Allotment - 100,949 113,693 - 113,693 110,555 40099 Salary Savings (43,886) - - > TOTALPERSONNEL 989,223 1,036,039 - 1,148,539- 1,049443 SUPPLIES 41200 Operating Supplies 77,775 83,141 83,141 85,000 `TOTAL SUPPLIES - 77,775 - 83,141 83,141 85,000 ,. OPERATING EXPENDITURES 42110 Printing -. 7268 11,030 11,030 -10,730 42120" Postage Charges - - 250 42128 - Banking Charges 21,150 33,500 33,500 33,500: - 42130 Rental/Lease of Equipment 10,526 1Q,SCC 10600 10,900 - 42140 Rental/Leaseof Real Prop 61,744 95,130 84;317 84,317 42200 Equipment Maintenance 1,589 1,500 :1,500 1,500 42205 - - Computer Maintenance 500 500.: 500 - 42315 - Membership &.Dues 2,150 2,115 _ 2,115 2,115' 42325 Meetings '. 1,095.- 1,350 :1,350 1,350 42330 Travel-Conferences 6,790 '6,908 .6,908 _ 7,000 42335 Travel-Mileage & Auto Allow 324 710 710. 42340 - -Education & Training 270 - : 200 200 200 -_ .'42353 City. Birthday Party 63,195 73,355 73,355 73,655 42410 - Admissions-Youth Activities :'- 40,061 42,400 42,400 42,400 TOTAL OPERATING EXP. 216,162 - 279,298 .268,485 268,417 - PROFESSIONAL SERVICES 44100 Commission Compensation : - 2,475 2,700 2,700 2,700 TOTAL PROF SVCS 2,475 - -2,700 - 2,700. 2,700 CONTRACT SERVICES - 45300 - CS-Community Svcs 88,005 119,648 119,648 121,128 - 45305 'CS-Concerts in the Park : 19,967 .: 22,150 22,150 -22,100 45310. CS-Excursions.. 42,180 - - 40,500 _ 40,500 40,500:- . 45320: CS-Contract Classes 165,171 183,000 - 183,000 - - 172,000 TOTAL CONTRACT SVCS..' 315,323 365,298 ' 365,298 - 355,728 CAPITAL OUTLAY - .46250 MisccEquipment. - - 1,400 - 1,400 DIVISION TOTAL 1,762,688 , 1,600 958 1-,766,476 1,868,163 94 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $1,762,688 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,034,443 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT' Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec`Specialist 0.810 FT Rec Specialist - 1.000 FT 7.445 FT Regular Part -Time Part -Time Salaries: Asst. Preschool Teacher (20 hrs) 1.00 RPT 1,040.00 $16.74 Preschool Teacher (30 hrs) 1.00 RPT 1,560.00 $18.45 Preschool Teacher (26 hrs) 1.00 RPT 1,352 $15.18 3.00 RPT , Seasonal Part -Time CS Spec. -Day Camp/Youth Master Plan 1.00 SPT Implementation (990 hrs @ D -Step) 990.00 $19.78 CS Spec. -Fields (3,068 hrs @ D -Step) 3.00 SPT 3,068.00 $19.78 CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT 990.00 $19.78 CS Workers (990 hrs @ D -Step) 6.00 SPT 990.00 $10.56 CS Leader (3,960 hrs`@ C -Step) 4.00 SPT 3,960.00 $11.28 CS Leader-TinyTots (900 hrs @ E Step) 1.00 SPT 900.00 $12.43 CS Leader II (6,926 hrs @ D -Step) 10.00 SPT 6,926.00 $13.50 26.00 SPT Total Part -Time Salaries: Overtime Wages (40020) Amount Budgeted: 15,000 Summer Day Camp 1,007 Senior Excursions 531 Haunted House 1,477 4th of July Event 628 Candy Cane Craft Fair 516 24th Birthday Party 1,846 Adult Excursions 2,926 Youth & Adult Sports 846 Winter Snow Fest 738 YMP & Youth in Action 3,673 Diamond Bar Day at the Fair 296 Concert Share 110 Easter Egg Hunt 296 Arbor Day 0 Staff Softball Tournament 0 Veterans Recognition 110 95 CITY OF DIAMOND DAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY72A3 Page 2 SUPPLIES Operating Supplies (41200) Amount Budgeted: 85,000 Haunted House/FFF 3,502 Easter Egg Hunt 2,849 Youth Soccer 3,558 Youth Basketball 10,505 Adult Volleyball 222 Candy Cane Craft Fair 852 Concert Share 1,420 Senior Excursions 1,136 Senior Dances/Programs 6,980 Adult Basketball 3,517 Day Camp 7,820 Staff Shirts 2,839 YMP Imp & DB4 Youth 4,003 Adult Excursions 691 Volunteen Program 769 Tiny Tots 6,152 Youth Baseball 11,227 Winter Snow Fest 6,672 Concerts in the Park 1,145 Contract Classes 946 Veterans Recognition 3,644 Arbor Day Celebration 852 Fourth of July 2,366 DiamondBarDay at the Fair ' 331 Senior Softball 662 Field Attendant 340 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,730 Concerts in the Park/Movies in the Stars 775 Day Camp , 775 Winter Snowiest 575 Youth Basketball 575 Youth Baseball 475 Youth Soccer 475 Easter Egg Hunt 400 Haunted House & Fall Fun Festival 400 Tiny Tots 350 Candy Cane Craft Fair 600 Senior Programs 755 Contract Classes 700 Veterans Recognition 600 Armed Forces Banners Brochures 150 Fourth of July 500 DB4Youth 1,625 Diamond Bar Day at the Fair 650 Concert Share 350 96 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 2-13 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges ' 33,500 Rental/Lease of Equipment (42130) - Amount Budgeted: 10,900 Winter Snowfest 3,500 Fireworks Show 4,300 Sound System 1,500 Restrooms/Sinks 1,100 Tables/Chairs/Equipment 1,000 Light Tower Rental 700 Concert Share 3,100 Rental/Lease of Real Prop (42140) Amount Budgeted: 84,317 Youth Basketball Games + Practice 24,409 Youth Indoor Soccer 4,700 Adult Volleyball 8,640 Adult Basketball 32,768 Contract Classes 10,500 4th of July (Lorbeer Middle School) 3,000 Winter Snow Fest 200 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lem (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: : 1,350 C.P.R.S. Seminars 200 - S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS DistrictXlll Meetings 600 WILS Meetings 120 97 CITY OF DIAMOND BAR RECREATION SVCS (001-5360) BUDGET DISCUSSION FYI 2-13 Page 4 Travel - Conferences (42330) Amount Budgeted: 7,000 NRPA Conf in Anaheim -- 1 staff 10/16/12-10/18/12 Registration for 1 staff @ $523 523 Institutes-- 1 @ $100 100 Meals/Parking/incidentals -- 3 days 260 C.P.R.S. Conference - San Jose 3/6-3/8/12 Registration for 5 persons @ $340. 1,700 Meals/Parking/Incidentals -- 3 days 1,097 Airfare : 1,070 Car Rental -- 3 days 0 Hotel -- 3 days @ $150 X5 persons 2,250 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Staff Mileage - 200 Education & Training (42340) Amount Budgeted: Day Camp 100 Tiny Tots 100 City Birthday Party (42353) 73,655 Amount Budgeted: Banners , . 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,000 " Sound System Rental 750 Equipment Rental Tables, Chairs, Generators, Canopies 9,500 Contract Staff/Security 1,850 Rides/Attractions 23,780 Non Profit's Organizations Revenue Share 12,300 -Annual Birthday Pins 2,700 Decoration/Signs 3,600 Games/Game Prizes 4,700 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 700 Wrist Bands 500 Flyers/Posters/Promotion 1,350 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies 1,475 Admissions -Youth Activities (42410) 42,400 Amount Budgeted: Day Camp - Excursions 40,800 Tiny Tots 800 D134 Youth 800 98 CITY OF DIAMOND BAR RECREATION SVCS (001-5350), BUDGET DISCUSSION FYI 2-13 Page 5 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgslyear 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 121,128 Adult Basketball Officials 1,188 Tiny Tots 750 Staff One Pitch Tourney 250 Volunteens 2,500 Daycamp -- Summer Entertainment 1,600 Youth Basketball Officials 4,620 PeaceBuilders 2,815 Winter Snow Fest - 2013 24,000 Snow 13,000 Sound System 750 Special Event Insurance 600 Food Vendor Reimbursement 550 Valley Crest/MCE 1,500 Banners 500 Event Security 600 Revenue Split w/Organizations 6,500 Senior Program 29,020 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 400 Banners 700 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500, Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Banners 600 Fireworks Show-- 2012 21,300 Fireworks 12,900 _ Entertainment 5,000 Banners (5 New Horizonital) 800 Valley Crest 600 Insurance 2,000 Veterans Recognition- Entertainment 200 Armed Forces Banners 15,855 Movies under the Stars -- Movie Rentals 3,100' DB4Youth 7,480 Diamond Bar Day at the Fair - Entertainment 800 Concert Share 2,400 99 CITY OF DIAMOND BAR' RECREATION SVCS (001-5350) BUDGET DISCUSSION FY12-13 Page 6 Concerts in the Park (45305) 22,100 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 900 Banners & Replacement Signage 3,400 Special Event Insurance 2,000 Annual ASCAP Registration 650 Annual BMI Registration 650 CS -Excursions (45310) 40,500 Amount Budgeted: Adult Excursions 15,500 Senior Excursions 25,000 GS - Contract Classes (45320) 172,000 Amount Budgeted: Contract Class Instructors 167,000 Instructor Insurance 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,400 Table Tennis Table 1,000 Youth Sports Scoreboards/Timers 400 1.00 CITY OF DIAMOND BAR DEpkRrr�IENT ;:Public Works ESTIMATED EXPENDITURES DIVISION Summa y,. ; FY 2012-2013 ORCsfiNi4ATfON#., 0015510to 5558.1 -. - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010. Salaries 577,811 603,159 - 591,800 603,528 40020 Over-Time Wages 2,089 .2,500 2,500 2,500 40030 Part-Time Salaries - - - - - 40070 City Paid Benefits 7,066 8,687 8,687 8,153 40080 Retirement 97,929. 111,625 : 195,676 100,886 40083 Worker's Comp. Exp. 12,305 11,149 11,149 13,027 - 40084 Short/Long Term Disability 3,275 3,671 3,671 3,682 40085 Medicare" - 8,279 8,725 8,725 8,751 40090. Cafeteria Benefits - 76,498 81,165 81,165 79,668 40099 - . Salary Savings - (11,359) TOTALPERSONNEL 785,252 _ 819,322 903,373 820.,194 SUPPLIES -41200 Operating Supplies - 2,950 .4,500 2,500 4,500 .41250 Road Maint Supplies 47,952 52,700 52,700 50,000 _ 41300 - Small Tools & Equipment 3,635 4,500 4,500 4,500 TOTAL SUPPLIES - - 54,537. '61,700 59,700 59,000.'. - OPERATING EXPENDITURES _ 42110: .Printing -. 9,539 8,000 _.` 5,000 8;000. 42115 -- Advertising 3,550 3,500 3,500 8,000 42125 Telephone 519 550 - 550 - 550 42126 Utilities - .59,882 68,000 68,000 - 70,000 42130 Rental/Lease-of Equip - 3,187 -. 4,000 - 4,000 4;000 ,42200 . Equipment Maintenance 4,546 " -4,000- 4,000 .,4,000 42310 fuel - 13,603 8,000 8,000 8,500 42315 Membership & Dues 1,995 .2,100 2,800 - 2,500 42320 Publications - 385 1,000 , 1,000 1,000. 42325 Meetings 947 2,500 2,500 2,500 42330 Travel-Conferences 2,813 4,500 4,500 4,500 42335 Travel-Mileage & Auto Allow 3,270 - 3,500 - 3,500 3,500 42340 Education & Training 1,530 2,500 2,500-. 2,500 TOTAL OPERATING EXP.. 100,766. - 112,150 - 109,850 119,550 PROFESSIONAL SERVICES 44000 Professional Services - 3,720 8,605 ; 8,605 6,500 44100 Commission Compensation 1,550 3,000 3,000 3,000 44240 Prof Svcs-Environmental 28,999 65,278 65,278 70,000 -44520 Prof Svcs-Engineering 5,685 - 25,000 25,000 25,000 - .TOTAL PROFSVCS39,954 - 101,883 101,883 -. 104,500 -CONTRACT SERVICES 45221 CS- Engineering 93,368 -57,237 .50,000 45,000 - 45222 CS - Traffic 16,938 33,282 28,000 25,000; - - 45223 CS- Plan Checking 20,710 31,094 20,000 - 12,300 45224 CS -Soils - 5,000 : 5,000 5,000 45226 CS- Surveying : 3 000 - 3,000 3,000 ..3,000 45227 CS - Inspection 7,480 _ 31,382 -10,000 20,500 - 45500 Contract Services - 47,665.. 35,000 35,000 35,000 _45501 CS- Street Sweeping -148,754' - 135,000 135,000 - 135,000 ' 45502 CS-.Road Maintenance 237,650 240,000 240,000 240,000 45503 CS - Parkway, Maint 23,793 24,675 - 24;675 24,675 103 45504 CS - Sidewalklnsp&Repair 190,482 _ 150,000 .'150,000 _ 150,000 45506 CS - Striping & Signing 28,270 50,000 50,000 50,000 45507 CS-Traffc Signal Maint 175,594 250,000 220,000- 220,000 -. 45508 CS - Vegetation Control 102,015 - 102,015 ' ` 102,015 102,400 - 45509 CS - Tree Maintenance 167,541 195,200 195,200 198,835 45510 CS - Tree Watering 18,036 16,500 16,500 - 16,850 45512 CS - Storm Drainage 11,912 15,000 - 15,000. 15,000 45522 CS - Right of Way Maint - 17,886 50,000 50,000 50,000 45530 CS - Industrial Waste 22,153 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 1,333,247. .1,454,385 1,379,390 1,378,560 `CAPITAL OUTLAY 46220 Office Equip -Furniture - - 46250 Misc Equipment - 1,811 - 3,000 3,000 3,000 1,811 3,000 3,000 3,000 DEPARTMENT TOTAL 2,484,804 2,315,567 .2,552,440 2,557,196 104 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2012-2013 Organization #: 001-5510 through 001-5558 - FY 2010-11 FY 2011-12 FY 2011.12 FY 2012-13 -Actual Adjusted Projected Proposed PERSONNEL SERVICES - - - $785,252 $819,322 $903,373 $820,194 SUPPLIES 54,537 61,700 59,700 59,000 OPERATING EXPENDITURES 100,766 .112,150 109,850 - 119,550 _ PROFESSIONAL SERVICES 39,954 - 101,883 101,883 104,500 CONTRACT SERVICES - 1,333,247 1,454,385. 1,379,390 1,378,560 CAPITAL OUTLAY - 1,811 '..' 3,000 .3,000 - 3,000 DEPARTMENT TOTAL '. $2,315,567 $2,552,440 $2,484,804 $2,557,196 DEPARTMENT INCLUDES: - - - - PW Administration - $620,881 - Engineering - 288,868 - - Road Maintenance -- - - .1,197,295 - - Landscape Maintenance 377,760 CITY OF DIAMOND BAR DEPkFETINEN7 PubhcWorks ESTIMATED EXPENDITURES dIVJSJ011 PubhcWks;Admin :' FY 2012-2013 ORC�AFJiZkTJQN# ;I 001' 5510 FY 2010-11 FY 2011-12 FY 2011-12 - FY 2012-13 'Actual Adjusted Projected Proposed PERSONNEL SERVICES -. 40010 Salaries. 254,744 - 276,832 265,473 - '265,796 40020 Over -Time Wages 385 2,000 .2,000 2,000 - 40030 Part -Time Salaries 40070 City Paid Benefits ` 3,166 - 3,735 3,735. - 3,315 40080 Retirement -- 42,958 51,255 89,849 44,430. 40083 Worker's Comp: Exp: 4,526 3,326 3,326 - 4,710 -40084. Short/Long Term :Disability - `1398 1,680 1,680 1,621 40085 Medicare - 3,663 3,993 .3,993 3,854 40090 Benefit Allotment'- - 30,329 33,411 33,411 31,104 40099 Salary Savings - (11,359) - - TOTAL PERSONNEL -341,169 364,873 403,467 - 356,831 SUPPLIES 41200. :Operating Supplies 2,950. 4,500 2,500 - 4,500. 41300 Small Tools & Equipment - 500 _500 500 TOTAL SUPPLIES 2,950 5,000 3,000 - 5,000 OPERATING EXPENDITURES 42110.: Printing, 9539 8,000 5,000. 8,000 - 42115 Advertising 3,550 3;500 - 3,500 8,000 42125 Telephone 519 550 550 550 42126. `Utilities. 59,882 - 68,000 68,000 70,000 42315 Membership & Dues 906 - 1,000 1,000- - '1,000 42320 Publications. - 385 t,ow 1,vu0 1,000 42325. Meetings 922 ..2,000 2,000 2,000 42330 Travel -Conferences 2,813 : 4,000 4,000 4,000 42335 Travel -Mileage &Auto Allow 3,222 3,000 - 3,000 - -. 3,000 42340- ` Education & Training < 1,530 1,500 - .1,500 1,500 .TOTAL OPERATING EXP. B3,268 - 92,550 89,550 99,050. PROFESSIONAL SERVICES - 44000 Professional Services 3,720 ..8,605 8,605 ' 6,500 _ 44100:-. Commissioner Comp .1,550 3,000 - 3,000 3,000 44240 - - Prof Svcs -Environmental '. 28,999 65,278 65,278 - 70,000. - TOTAL PROF SVCS 34;269 76,883 76,883. 79,500. CONTRACT SERVICES - - - 45221 - CS - Engineering -. - 82,516 - 38,089 35,000 30,000 45227 ,. -CS - Inspection 7,480 31,382 10,000. 20,500 45530 ':CS- Industrial Waste 22,153: - 30,000 30,000 30,000 TOTALCONTRACTSVCS. 112,148 - - 99,471 75,000 80,500 CAPITAL OUTLAY 46220 Office Equip -Furniture - DIVISION TOTAL - :. 620,881 573;804.. 638,777 647,900 106 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $620,881 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 356,831 Public Works Director 0.75 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Administrative Coordinator 0.75 FT 2.50 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted`. 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 8,000 mailings related to public works/traffic/parking/street sweeping activities Telephone (42125) Amount Budgeted: 550 Public Works Director- Cell Phone Allow Utilities (42126) Amount Budgeted: 70,000 ' Traffic signals Membership & Dues (42315) - Amount Budgeted: 1,000 APWA, ASCE MSA, TCSA Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000' Public Works and Traffic Engineering Workshops/Seminars 107 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY12-13 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities -Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Cont 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director- Auto Allowance : Education & Training (42340) Amount Budgeted`. 1,500 Trainings/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission ProfSvcs-Environmental (44240) Amount Budgeted: 70,000 NPDES Permit/Compliance due to increased emorcement%requlrements, including spill responses. 10,000 Coyote Creek TMDL Implementation/Monitoring/Reporting Requirements 30,000 Sewer Sys Overflow/WDR Permit Fee 8,500 NPDES Permit Fee 19,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 20,500 Grading, sewer, storm drains, and various' development improvements. CS -Industrial Waste (45530) Amount Budgeted: 30,000 L A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. , 108 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES LD FY2012-2013ZA-k'IQN,#.;:! 001 5551 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted - Projected Proposed PERSONNEL SERVICES - 40010. Salaries 158,463 162,255 162,255 165,501 40020 Over -time Wages 660 - - 40070. City Paid Benefits 1,930 2,269 2,269 2,218 40050 Retirement < 26,965 30,017 - 52,619 27,665 - 40083 Worker's. Comp. Exp. 3,197 3,245 - .3,245 3,310 40084 Short/Long Term Disability 964 990 990 1,010 40085 Medicare 21273 '2,353 :2,353 2,400 .40090 --. Benefit Allotment 21,384 21,924 - 21,924 22,464 - TOTAL PERSONNEL 215,836 223,053 245,655 224,568 OPERATING EXPENDITURES 42315 Membership & Dues .1,089 1,100 .1,800 1,500 42325. Meetings - 25 -. 500 500 500. 42330 Travel -Conferences 500 500 500 - 42335 Travel -Mileage & Auto Allow.. 48 500 500 - 500 42340 Education & Training 1,000 '1,000 1,000 TOTAL OPERATING EXP: 1,162 3,600. 4,300 4,000 CONTRACT SERVICES 45221 CS - Engineering's. 10,852 .19,148 15,000 15,000. 45222 CS -.Traffic - 16,938 -33,282 28,000 25,000 45223 CS - Plan Checking 20,710: -.31,094 20,000 - 12,300 45224 CS - Soils 5,000 5,000 5,000 45226 CS - Surveying '. 3,000 3,000 3,000' - 3,000 TOTAL CONTRACT SVCS. 51,500 91,524 11,000 - 60,300 DIVISION TOTAL' 288,868 - 268,498 318,177 _ 320,955 109 CITY OF DIAMOND BAR ENGINEERING (0015551)' BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $288,668 PERSONNEL SERVICES - Personnel (40010-40093) Amount Budgeted: ` 224,568 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT "OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA LACDPW, SGVCOG SCAG' Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on anus needed basis CS -Traffic Engr (45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. CS -Plan Checking (45223) Amount Budgeted: 12,300 grading, sewer, and storm drain plan checks, lot line adjustment, certificate Of correction.- CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 110 CITY OF DIAMOND BAR IUEPARTNIENT PubhcWorks ESTIMATED EXPENDITURES DIVISION :Road Mamtenancei FY.2012-2013 ORGkN}7ATtON # !'- 001 5554 FY 2010-11 FY 2011-12 FY 2011.12 "' FY 2012-13 Actual Adjusted Projected. Proposed PERSONNEL SERVICES 40010 Salaries 164,604 164,072 164,072 172,231. 40020 Over-Time Wages 1,044 - 500 500 500 40070 City Paid Benefits: 1,970 2,683 2,683 2,619 .40080 Retirement 28.,006 30,353 - 53,208 ..28,790 40083 Worker's Comp, Exp. 4,582 4,578 4,578. 5,007 40084 'Short/Long Term Disability -913 1,001 1,001 - 1,051 " 40085 Medicare 2,343 - 2,379 2,379 2,497 40090 Benefit Allotment - 24,785 25,830 25,830. 26,100 - TOTAL PERSONNEL 228,247 - .231,396 -.. 254,251 .238,795.. -. SUPPLIES 41250 Road Maintenance Supplies 47,952 52,700 - - 52,700 50,000 - 41300 Small Tools & Equipment 3,635 4,000 4,000 4,000 TOTAL SUPPLIES 51,587. 56,700 56;700 54,000 OPERATING EXPENDITURES 42130 .Rental/Lease of Equip .3,187 4,000 4,000 4,000 - 4,000 42200 Equipment Maintenance _ 4,546 - 4,000 - ..4,000 4,000. 42310 :.Fuel - 8,603 8,000 - - 8,000 8,500 TOTAL OPERATING EXP.. 16,336 16,000 16,000 16,500 Professional Services - -44520 Prof Svcs Engineering 5,685 '25,000 25,000'. 25,000` 5,685. 25,000 25,000 25,000 CONTRACT SERVICES - 45501 CS-Street Sweeping 148,754 .135,000 135,000 135,000` 45502 CS-Road Maintenance 237,650. _. 240,000 .240,000 ,, 240,000. 45504 CS-Sidewalk Insp & Repair - 190,482 150,000 150,000 - 150,000 45506 - CS-Striping & Signing 28,270 - -50,000 50,000 50,000 45507 - CS-Traffic Signal Maint - - 175,594 250,000 220,000 220,000 45512 -_ CS-Storm Drainage 11,912 15,000 15,000 15,000. '. 45522 CS-Right of Way Maint - 17;886 50,000 50,000 -50,000 TOTAL CONTRACT SVCS. 810,548 ;'.890,000 860,000 860,000 - CAPITAL OUTLAY 46250 - Misc Equipment - 1,811 3,000 3,000 .3,000 - 1811-.... ..,3,000 3,000.._ .3,000 DIVISION TOTAL- 1,1.97,295 1,114,214- 1,222,096 1,214,951 111 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 2-13 TOTAL BUDGET $1,197,295 - PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 238,795 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 50,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members' Small Tools & Equipment (41300) Amount Budgeted: 4,000 Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks; Barricades, Traffic Control Cones/Signs, etc: Equipment Maintenance (42200), Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc Fuel (42310) Amount Budgeted: 8,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 CS -Road Maintenance (45502) Amount Budgeted: 240,000 CS -Sidewalk Ir}sp & Repair (45504) Amount Budgeted: 150,000 Sidewalk R & R CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 112 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 2-13 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 CS -Storm Drainage (45512) 15,000 Amount Budgeted: Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522) 50,000 Amount Budgeted: Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) - Amount Budgeted: 3,000 Equipment Replacement 113 CITY OF DIAMOND BARDEPARTMENT Pub�io forks ESTIMATED EXPENDITURES DIVISIOtvr ;'Lartdscapei9aint FY 2012.2013. - ORGANIZATION#; 001-5558 FY 2010-11 FY 2011-12 FY 2011.12 FY2012-13 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services: 47,665 35,000 35,000 35,000. 45503... CS —Parkway Maint - 23,793 24,675. 24,675. 24,675 45508 CS - Vegetation Control 102015 102,015 102,015 102,400 45509. CS --Tree Maintenance 167,541 195,200 .195,200 198,835. 45510 CS - Tree Watering .18,036 16,500- - 16,500 16,850 TOTAL CONTRACT SVCS. 359,050 373,390 373,390 377,760 - DIVISION TOTAL 377,760 359,050 373,390. 373,390 114 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY12-13 TOTAL BUDGET $377,760 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,400 MCE Contract 78,900 Crestline Annexation Area 10,100 Freeway Ramps/Cal Trans ROW - 13,400 CS - Tree Maintenance (45509) Amount Budgeted: 198,835 WCA Contract (includes 2.1 % CPI increase) Tree Maintenance - 5 year cycle 143,595 Areas 3 & 6 -- 3,357 trees @ 40.84/tree 137,100 LLAD #41 Slopes (3 -man Crew/25 days 6,495 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,250 Emergency Call Out 3,065 Arborist Inspections 5,309 Tree Planting 11,231 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,075 Pro -Active Risk Management Remove Dead Alders/Encs at Pathfinder Slope over 5 -years 5,310 ($25,000/ 5 years) CS -Tree Watering (45510) Amount Budgeted: 16,850 WCA Contract (includes 2.1% CPI increase) 16,850 - 115 CITY OF DIAMOND BAR DEPARTMENT Transfers [}ut ESTIMATED EXPENDITURES CSIV4$ION firansfers ©ut FY 2012-2013 ORGAN(T�T40N#:; tlIl1,9515 FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - Actual Adjusted- Projected Proposed OPERATING TRANSFERS OUT 49011 - Transfer out-Cam Orgnzm Fd - 11,100' . 15,000 15,000 15 000. 49111 TransferOut- GasTaz 49116 Transfer Out- Traffic Mitigation 82,000 - 49122 - Transfer Out - Quimby - 4,586 _ 49155 Transfer Out-CDBG 1 49250 Transfer Out - CIP - 119,058 49370. :Transfer Out-Debt Service Fd - 411,659 - 411,659 833,981: 49510 Transfer. out-Self Ins Fund : 446,528 - 409,112 515,136 448,379 . 49520 - Transfer Out-Equip Replcmt - - 49530 Transfer Out-Comp Replcmt 159,500. - - - - - - - 617,129 835,771 1,028,381 1,416,418. USES OF FUND BALANCE RESERVES 49138- Transfer Out-LLAD #38 14,807 7,642 15,140 13,512 49139 Transfer Out-LLAD.#39 - 57,042 68,652 82,006 81,752.- -. 49141 Transfer Out-LLAD #41 37,888 19,722 :.17,023- 49250 Transfer. Out-CIP Fund 217,178 - .151,000 118,450 289,027 114,182 267,868 230,737 TOTAL 1,647,155 906,156. 949,953 1,296,249 CITY OF DIAMOND BAR G enetalFund ' SPECIAL FUNDS BUDGET FUNCTjC1N ��m 0up. FY 2012-2013 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer -in General Fund 11,100 15,000 15,000 15,000 TOTAL 11,100 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions Com Groups 11,100 15,000 15,000 15,000 11,100 15,000 15,000 15,000 TOTAL 11,100 15,000 15,000 15,000 123 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 20122013 $15,000 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Transfer -In General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 124 CITY OF DIAMOND BAR FUND�YPE SpectalRevenue - SPECIAL FUNDS BUDGET FUNCTION SVeet Paths Impr . FY 2012-13 FWNl7:. 11,0. MEASURE R FUND FUND DESCRIPTION: - The Measure R Local Return program is new in FY09-10. These funds are to be used for major street resurfacing, rehabilitation, and reconstruction, pothole repair; left turn signals; bikeways; pedestrian improvements, streetscapes; signal synchronization; & transit: FY 2010-11 FY 2011-12 - FY 2011-12 FY 2012-13 Actual Adjusted Projected - Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 320,711 564,282 564,799 351,894 31325 - Measure R Revenue 506,540. - .522,490 - 522,490 525,941 - Investment Earnings -' 2,270 - - - 1,500 .1,500. ..36100 TOTAL - -829,521 1,086,772 1.,088,789 879,335 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49250 Transfer to CIP Fund 264,722 - - 521,915 - 85,000 598,000- 9915-49250 Transfer to CIP Fund- Carryover - 522,629- 651,895 279,665 - Total Capital Outlay 264,722 1,044,544 736,895 877,665 FUND" BALANCE RESERVES _ 25500 Reserve 564,799 42,228 351,894 1-,670 Total Fund Balance Res. 564,799 - 42,228 351,894 - - 1,670 .TOTAL .829,521 1,086,772: 1,088,789 879,335 125 CITY OF DIAMOND BAR MEASURE R'FUND (110) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $879,335 ESTIMATED RESOURCES Fund Balance Reserve (25500) Amount Budgeted: 351,894 Based on Projections 351,894 525,941 Measure R Revenue (31325) Amount Budgeted: Measure based on MTA estimate 525,941 1,500 Interest Revenue (36100) Amount Budgeted: 1,500 TOTAL EXPENDITURE BUDGET $877,665 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 598,000 Residential Slurry Seal - Area 18 458,000 Neighborhood Traffic Mgmt Program 40,000 Comp Groundwater Drainage Study 100,000 Transfer to CIP Fund - Carryovers (9915-49250) 279,665 Residential Slurry Seal - Area 1A 155,451 Chino Hills Parkway Rehabilitation 124,214 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: _ 1,670 126 CITY OF DIAMOND DAR FUN�TYP> .' �peEalReveue ; SPECIAL FUNDS BUDGET OUNCTION :' $treet Mamt/Q,gnst.: FY 2012-2013 FIND.# GAS TAX FUNQ FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. FY 2010-11 FY 2011-12 - FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (101,101) 571,929 558,573 613,377 31705 Gax Tax - 2105 313,052 321,721 298,111 294,933 31710 Gas Tax -2106 188,097 193,955 204,249 202,064 31720 Gas Tax - 2107 418,100 428,143 422,933 423,269 31730 Gas Tax -2107.5 7;500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 577,719 676,099 643,459 662,339 36100 Interest Revenue 165 - 1,800 1,800 39001 Transfer In - General Fund - - - TOTAL 1,403,532 2,199,347 2,136,625 2,205,282 TRANSFERS OUT 9915-49001 Transfer to General Fund 844,959 951,319 951,319- 867,183 9915-49117 Transfer to Prop 42 Fd - - 9915-49250 Transfer to CIP Fund 676,099 - 662,000 9915-49250 Transfer toCIPFund- Carryovers 571,929 571,929- 676,099 Total Transfers Out 844,959 2,199,347 1,523,248 2,205,282 FUND BALANCE RESERVES 25500 Reserve 558,573 - 613,377 Total Fund Balance Res. 558,573 - 613,377 - TOTAL 1,403,532 2,199,347 2,136,625 2,205,282 127 CITE( OF DIAMOND BAR GAS TAX FUND (111) FY 20122013 TOTAL RESOURCE BUDGET $2,205,282 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 613,377 -Estimated Based on Budget & Projections 613,377 Gax Tax -2105 (31705) 294,933 Amount Budgeted: Gas Tax - 2106 (31710) Amount Budgeted: 202,064 Gas Tax - 2107 (31720) Amount Budgeted: 423,269 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA`- Prop 42 Replacement Amount Budgeted: 662,339' Interest Revenue 1,800 Amount Budgeted: 1,800 TOTAL EXPENDITURE BUDGET $2,205,282 TRANSFERS -OUT , Transfer to General Fund (9915-49001) Amount Budgeted: 867,183' Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 797,183 Utilities (001-5510-42125) 70,000 Transfer to Prop 42 Fund (9915-49117) 0 Amount Budgeted: To Cover Projected Deficit Transfer Out - GIP (9915-49250) 662,000 Amount Budgeted: Residential Slurry Seal- Area 1 B 527,000 Collectors 1B 135,000 Transfer Out - CIP Carryovers (9915-49250) 676,099 Residential Slurry Seal- Area 1A 676,099 FUND BALANCE RESERVES Reserve (25500) - Amount Budgeted: 128 CITY OF DIAMOND DAR :Rev enie is 'NOTYPESpeoial SPECIAL FUNDS BUDGET FUNGTIDN P.'ubhoTranspo#n FY 2012-2013 KUND # 112 f PROPOSITION A FUND FUND DESCRIPTION: The City receives Proposition A Transit Taxwhich is a voter approved sales tax override for public transportation - purposes. This fund has been established to account forthese revenues and approved project expenditures. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - - Actual Adjusted Projected - Proposed - ESTIMATED RESOURCES - - 25500 Approp Fund Balance `. , (97,996) 263,801 248,034 162,333 31310' - Transportation Tax 816,989 - 839,867 839,867 845,398 _ - 34850 Transit Subsidy Prgrm Rev 1,060,539 1,200,000 1,080,000 -.-1,200,000 36100 Interest Revenue - 1,077 1,000 .1,000 TOTAL 1,780,609 2,303,668 2,168,901 2,208,731 PERSONNEL SERVICES XXXX-40010 Salaries 97,933 85,275 85,275 96,407 - XXXX-40020 Over -Time -Wages - -468. 1,500 1,500 1,500 XXXX-40070 City Paid Benefits 1,610 1,763 1,763 - 1,834 - XXXX-40080 Retirement Benefits 16,050 - 15,847. 27,780 16,115 XXXX-40083 Workers Comp Expense 883 759. 759 871- XXXX-40084 Short/Long Term Disability 553 522 522 588 XXXX-40085 Medicare Expense 1,410 1,241 .1,241 1,398 XXXX-40090 Cafeteria Benefits 16,543 16,135 - 16,135 17,820 - - XXXX-40099 Salary Savings (2832) (2832). 135,450 120,210 132,143 136,533 - OPERATING SUPPLIES - - 5553-41200 Supplies 1,153 1,200 - 1,200 1,200 1,153 1,200 1,200 1,200. - OPERATING EXPENDITURES - - - 5553 -42110 -Traffic & Trans Printing - 5553-42128 Bank Charges - - 9,573 6,500.. 6,500 7,500 5553-42205 Computer Maintenance 1,546 .2,100 2,100. 2,100 5553-42315 Membership & Dues 11,150 11,150 16,800 - 16,800 - 5553-42335 Travel -Mileage and. Auto 2 -. 5553-42395 Misc Exp (526) 100 - 100 ' 100 - 21,745 - 19,850 25,500 26,500 CONTRACT SERVICES - - 5350-45310 CS - Excursions 67,408 74,100 74,100 74,100 - - 5553-45315 CS -.Holiday Shuttle 5,542 6,000 4,875 5,000 . - - 5553-45402 CS-Sheriff/Spcl Evts '. 1,508 1,500 1,500 1,500 5553-45529 Para -Transit Dial a Cab - - 5553-45533 Transit Subsidy Program 266,813 300,000 270,000 300,000 5553-45535 Transit Subsidy -Fares 1,008,554' 1,200,000: 1;080,000 1,200,000 - - - 1,349,825 - 1,581,600 1,430,475 1,580 600 CAPITAL OUTLAY - - 5553-46230 Computer Equip -Hardware 750 - 750 7,500 - - 5553-46235 Computer Equip -Software 4,296 7,500 7,500 750 _ - 4,296 8,250 8,250 8,250 - - MISC EXPENDITURES - - 4090.47230 Sale of Prop A Fds - 56,430 409,000 200,000 - - - - 56,430 .409,000 200,000. - TRANSFERS OUT 9915-49001 Transfer Out - General Fund - - - -9915-49250 Transfer Out.-CIP Fund 20,106 .121000 - 30,000. 9915-49250 Transfer Out- CIP Fund Carryover. -. -. - - - 9915-49115 Transfer Out- Traffic Mitigation 31,570 - 20,106. 152,570 - 30,000 FUND BALANCE RESERVES 25500 : Reserve 248,034 363,558. 162,333 225,648 248,034 363,558 162,333 225,648 TOTAL 1,780,609 2,303,668 2,168,901 2,208,731 - 129 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $2,208,731 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 162,333 Estimated Based on Projections 162,333 Transportation Tax (31310) 845,398 Amount Budgeted: Based on MTA Estimates - 845,398 Transit Subsidy Prgrm Rev (34850) 1,200,000 Amount Budgeted: Interest Revenue 1,000 Amount Budgeted: Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $1,983,083 PERSONNEL SERVICES Amount Budgeted: 136,533 136,533 Finance Director 0.10 FT Desktop Support Tech 0 05' FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.05 FT Assistant to the City Manager 0.05 FT Administrative Coordinator- 0.05 FT 1.45 FT OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200' Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 7,500 Credit Card Charges (online transactions) 7.500 Computer Maintenance (5553-42205) 2,100' Amount Budgeted: Software Maintenance: Diamond Ride AssurelD-'Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 130 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY12-13 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 16,800 SGVCOG 16,800 Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 74,100 Tiny Tots 1,700 Seniors 23,000 Day Camp 28,000 Adult Excursions 10,500 Concerts in the Park /Movies - Shuttles 4,000 City Birthday Party - Shuttles 2,500 4th of July -Shuttles 2,500 Winter Snow Fest - Shuttle 1,000 DB4Youth 900 CS - Holiday Shuttle (5360-45315) Amount Budgeted: 5,000: Based on experience 5,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Para -Transit Dial a Cab (5553-45529) Amount Budgeted: - Moved temporarily to Prop C Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000 CAPITAL OUTLAY Computer Equip -Hardware (5553-46230) Amount Budgeted: 7,500 Diamond Ride HW Enhancements 7,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop'A Funds (4090-47230) Amount Budgeted: 200,000 Sale of Prop A 200 000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 30,000 Traffic Signal System Master Plan 30,000 - - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 225,648 131 - CITY F IA AR FUND TYPE-.SpeaatRevenue- SPECIAL FUNDS BUDGET Fj1NCTI0R Str,Mamf Const FY 2012-2013 , PROPOSITION C FUND FUND DESCRIPTION: - The City receives Proposition CTax which is additional allocations of State Gas Tax funds from Los Angeles County. - These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City"must submit the project to the County for prior approval - - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012.13 - Actual Adjusted - Projected Proposed ESTIMATED RESOURCES - 25500 Approp-Fund Balance - 1,994,843. 1,742,405 1,967,525 1,613,924 31320 Transportation Tax - 678,518. 696,547 696,647 701,235 - 36100 - interest Revenue - 10,943 - 10,000 -10,000 8,000 TOTAL - 2,684,304 2,449,052 2,674,172 2,323,159 PERSONNEL SERVICES - - XXXX-40010 Salaries. .107,901 91,963 91,963 126,212 XXXX-40070 City Paid Benefits 848 1,864 - 1,864 1,572 XXXX-40080 Retirement Benefits 18,525 17,013 29;824 21,098 XXXX-40083 Workers Comp Expense 2,085 ' 822 . 822 2,337 XXXX-40084 Short/Long Term Disability 639 561 561 770 XXXX-40085 Medicare Expense 1,547 1,333 ,1,333 .1,830 XXXX-40090 Cafeteria Benefits : 13,799: ..17,385 17,385 15,390 XXXX-40099 Salary Savings. (2,779) (2,779) - - - - 145,344 128,162 140,973 - 169,208 " OPERATING EXPENDITURES - 42205 Computer Maintenance 4,400 - 4,400 4,400 4,400 4,400 4,400 4,400 4,400 PROFESSIONAL SERVICES 44000 Professional Services 6,462 20,000 20,000 30,000. 6,462 - 20,000 .20,000 30,000 CONTRACT SERVICES - - 5553-45529 Para -Transit Dial a Cab 431,203 500,000 500,000 - - 500,000 431,203 500,000 500,000 500,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 10,668 125,000 80,000 - - 10,668 .125,000 80,000 - -. TRANSFERS OUT - 9915-49001 Transfer to General Fund - - - 9915-49250 Transfer to CIP Fund - .118,702 865;000 151,000 540,000 - 9915-49250Transferto CIP Fund carryovers 188,484 163,875 :499,000 - - 118,702 1,053,484 314,875 .1,039,000.._ FUND BALANCE RESERVES 25500 Reserve 1,967,525. 618,006 1,613,924 580,551 1,967,525 - 618,006. -. "1,613,924 '580,551 TOTAL- 2,684,304 2,449,052 2,674,172 -. 2,323,159 132 CITY OF DIAMOND BAR Prop C -Transit Fund (113) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $2,323,159 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,613,924 Anticipated FB 1,613,924 Transportation Tax (31320) 701,235 Based on MTA Projection 701,235 Interest Revenue Amount Budgeted: 8,000 Based on Experience 8,000 TOTAL EXPENDITURE BUDGET 1,742,608 PERSONNEL SERVICES Amount Budgeted`. 169,208 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.25 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance(5553-42205)Amount Budgeted: 4,400 GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 30,000 Citywide Traffic Signal Timing Plan CONTRACT SERVICES Amount Budgeted: 500,000 Para -Transit Dial a Cab (Temporarily moved from Prop A) 500,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: - TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 540,000 TS -Battery Backup System @ 10 Intersections 370,000 Zone 7 Arterial Slurry Seal 120,000 Median Modification (DB Blvd @ Silverhawk) 50,000 Transfer Out - CIP Carryovers (9915-49250) 499,000 Arterial Slurry Seal/Overlay - Zone 6 161,500 Median Modification (Grand/Summitridge) 90,000 Golden Springs Dr. Drainage Improvement 247,500 ` FUND BALANCE RESERVES Reserve (25500) Amount Budgeted': 580,551 133 CITY OF DIAMOND AR FUND3ICRE SperralRevenue SPECIAL FUNDS BUDGET Impr FY 2012-2013 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account. . This fund has been established to account for the City's arterial rehabilitation activity. - FY 2010.11 FY 2011-12 FY 2011-12'- FY 2012-13 - - Actual Adjusted Projected Proposed ESTIMATED RESOURCES ...25500. CIP Reserve -_ - . 31331 - Federal - STPLRevenue - 522,000 - -522,000 31845 -SAFETEA-LU Revenue - 1,120,000. - - 1,120,000 31846 SAFETEA-LU Demo Revenue - ` "600,000 36100 Investment Earnings - - - - - - TOTAL - - -1,642;000 -- 2,242,000 TRANSFERS OUT - 9915-49250 Transfer to CIP Fund 1,642,000 - - 600,000 9915-49250 Transfer to CIPFund- Carryover _ 1,642,000 9915-49116 .Transfer to Traffic Impr Fund Total Capital Outlay - - 1,642,000 - 2,242,000 FUND BALANCE RESERVES. 25500 Reserve - -. Total Fund Balance Res. - - - -' - TOTAL 1,642,000 - ' 2,242,000. 134 CITY OF DIAMOND BAR SAFETEA-LU Fund (114) BUDGET DISCUSSION. FY12-13 TOTAL RESOURCE BUDGET $2,242,000 ESTIMATED RESOURCES Revenues Amount Budgeted: 2,242,000 Federal-STPL Revenues 522,000 SAF ETEA-LU 1,120, 000 SAFETEA-LU Demo 600,000 Approp'Fund Balance Amount Budgeted: Estimated Based on Budget TOTAL EXPENDITURE BUDGET $2,242,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 600,000 Grand Ave. Improvements 600,000 Transfer to CIP Fund Carryovers (9915-49250) 1,642,000 Chino Hills Parkway Rehabilitation 522,000 Lemon Ave. Partial Diamond Interchange 1,120,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 135 CITY OF DIAMOND BARRUN, SPECIAL FUNDS BUDGET CFY 2012-2093 D# INTEGRATED WASTE MANAGEMENT FUND - FUND DESCRIPTION: `- .The Integrated Waste Management Fund was created during FY90-91,. to account for expenditures and revenues related to the activities involved with the City's efforts to comply with A13939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected - Proposed - ESTIMATED RESOURCES 25500. Approp Fund Balance 577,460 822,739 790,889- - 925,751 - 31870 Used Motor Oil Block Grant 21,837 8,000. 5,000 5,000 31875 Beverage Ctnr Recycling Grt - 15,000 15,000 - 15,000 - 34820 AB939 Admin Fees 500,419 531,000 510,000 `. 500,000 - 34830 E -Waste Recycling Revenue .612 36100 Interest Revenue 3,308 3,000 3,000 - 3,000 36770 HHW Reimbursement TOTAL-. 1,103,636 1,379,739 1,326,889 1,448,761 PERSONNEL SERVICES - 5515-40010 Salaries 98,277. 162,545 1.62,545 193,011 - 5515-40020Over-Time Wages - 55 5515-40070. City Paid Benefits - 674 2,687 2,687 2,799 -`5515-40080 Retirement - 16,796 30,113 -. .52,788 .32264 5515-40083 Worker's Comp. Exp. 1,822 2,218 2,218 3,328 - 5515-40084 Short/Long Term Disability - 563 - 991 991 : 1,177.. 5515-40085. Medicare - - 1,416 2,355 2,355 - .2,799 ' 5515-40090. Benefit Allotment 15,443. 25,104 - 25,104 27,432 5515-40099 Salary Savings (25,010) (25,010) - Total Personnel ..135046 201,003 223,678 262,809 -. SUPPLIES 5515-41200 Operating Supplies 180 `.5515-41400 Promotional Supplies 7,750 8,000 8,000 ' 25,000 7,930 '. 8,000 6,000 25,000 OPERATING EXPENDITURES 5515-42110 Printing 8,220 30,000 15,000 35,000 5515-42115 Advertising ` 223. 1,000 "1,000 1,000 5515-42120 Postage - - 3,000 3,000 5 000 5 51 5-4231 5 Membership/Dues 200' 300. ' . 300 300 5515-42320 Publications -. - - 200 200 200. - 5515-42325 -Meetings 65 500 - 500 500 5515-42330 Travel -Com &Meetings 1,000' -800 , 1,000. _ 5515-42335. Travel -Mileage and Auto ' 6 5515-42340 Education & Training 500 500 500 5515-42355 Contributions -Com. Groups 1,000 700 1,00() " Total. Operating Exp. '. 8,714 37,500. _ 22,000 44,500 PROFESSIONAL SERVICES 5515-44000 Professional Services. 34647. - 65,000 65,000 84,000 _ Total Prof. Svcs. .34,647 65,000 65,000 84,000 CONTRACT SERVICES - - - -5515-45500 CS Public Works 36,410 75,000 20,000 20,000 - Total Contract Svcs. 36,410 75,000 .20,000. 20,000. TRANSFERS OUT .9915-49001 Transfer Out - General Fund 90 00o -62,450 62,450 62,001 - 90,000 - 62,450 - 62,450 62,001 FUND BALANCE RESERVES - - 25500. - Reserve - - 790,889 895,420 925,761 950,451 Total Fund Balance Res. 790,889 895,420 925,761 950,451 TOTAL 1,103,636 1,344,373 1,326,889 1,448,761 136 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $1,448,761 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 925,761 Estimated based on Budget 925,761 Used Motor Oil Block Grant (31870) Amount Budgeted: 5,000 Annual Allocation Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 15,000 Annual Allocation AB939 Admin Fees (34820) Amount Budgeted: 500,000 Interest Revenue Amount Budgeted: 3,000 Assuming higher cash balances due to increased revenues 3,000 TOTAL EXPENDITURE BUDGET $498,310 Amount Budgeted: 262,809 Full Time 262,809 PW Director 0.15 FT Sr. Mgt Analyst 0:95 FT Assistant to the City Manager 0.05 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 ` FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.05 FT Public Information Coordinator 0.20 FT Public Information Specialist 0.15 FT 2.20 FT 5515-41400 Amount Budgeted: 25,000 Storm Water Prevention/Water Conservation Items/Recycling Items 137 CITY OF DIAMOND A AS939 Compliance -Waste Mgt (115-5515 BUDGET DISCUSSION FY12-13 Page 2 Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi - Family &Commercial Sector Recycling; Street Sweeping Magnets Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost - Membership/Dues (5515-42315) 300 Membership Fees Publications (5515-42320) 200 Subscriptions Meetings (5515-42325) Amount Budgeted: 500 Meetings Travel -Cont &Meetings (5515-42330) Amount Budgeted: 1,000 Conferences Education & Training (5515-42340) Amount Budgeted: - 500 Training Contributions -Com: Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles Day Celebration, etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 84,000 On-call Technical Assistance/Support in AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, VerificationNalidation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door to Door/Special Collection HHW Program TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 62,001 Street sweeping (001-5554-45501) 47,001 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 950,451 138 CITY OF DIAMOND BAR FurtDYPE SpeoialReyende SPECIAL FUNDS BUDGET fiUNGTIOfS' Street Pa#t s lmpr FY 2012-2013 " FU%tD 11;6 Traffic Mitigation Fund FUND DESCRIPTION: - The Traffic Mitigation Fund is used to account for funds which 'have been received from development projects and designated. - by the City Council for traffic mitigation projects. - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - Actual Adjusted Projected Proposed ESTIMATED RESOURCES -25500 CIP Reserve 996,960 _ 1,114,937 985,465. 614,694 31900 IntergvtRev- Other. Cities - - 31,570 181,570 -. _ 36100 Investment Earnings 5,261 3,000 - 39001 Transfer In - General Fund. 82,000. - - - TOTAL 1,002,221 1,146,507 1,252,035 - 614,694 - PROFESSIONAL SERVICES: - - -. 44000 Professional Svcs 20,993 140,003 - 32,853 107,150 - Total Professional Svcs 20,993 140,003 -. 32,853 107,150 TRANSFERS OUT'. 9915-49001 Transfer Out to General Fund. - 271,758. 9915-49260 Transfer to CIP Fund - (4,237). 153,786 - 9915-49250 Transfer to CIP Fund - Carryovers - 661,013 604,488 - 153,786- - Total Transfers (4237): - 814,799 604,488 425,544 FUND BALANCE RESERVES 25500 Reserve 985,465 191,705 614,694 82,000 - Total Fund Balance Res. 985,465 191,705 _. 614,694 - 82;000 - _TOTAL 614,694 - :1,002;221 1,146,507 1,252,035 139 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE BUDGET $614,694 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 614,694 Restricted FB for Institute of Knowledge 82,000 Unrestricted Fund Balance 532,694 Transfer In from General Fund - Traffic Mitigation Fees Amount Budgeted: TOTAL EXPENDITURE BUDGET $532,694 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 107,150 107,150 TRANSFERS OUT Amount Budgeted: 271,758 Transfer to General Fund .(9915-49001) �7i,758- Transfer to CIP Fund - Carryovers (9915-49250) 153,786 11-12 Carryovers 153,786 FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 82,000 82,000 140 CITY OF DIAMOND BAR FtJ�ji?TxP spepaiRevenfte! SPECIAL FUNDS BUDGET PUNGTION AirOual1, FY 2012-2013 FtltVfp �# 118 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 148,208 153,356 146,568 82,818 31810 Pollution Reduction Fees 52,359 70,000 70,000 71,400 36100 Interest Revenue 754 500 600 600 TOTAL 201,321 223,856 217,168 154,818- OPERATING EXPENDITURES 5098-42125 Telephone (176) 5098-42205 Computer Maintenance 40,435 40,350 40,350 40,350 5098-42315 Membership/Dues - - 7,000 - - Total Operating Exp, 40,259 47,350 40,350 40,350 PROFESSIONAL SERVICES 5098-44030 Prof Svcs -Traffic Mgmt Spt 50,000 50,000 , - 5098-44035Document Imaging 50,000- - Total Prof. Svcs. " 100,000 50,000 CAPITAL OUTLAY 5098-46100 Auto Equipment 5098-46230 Computer Equip -Hardware 14,494 30,000 30,000 15,000 5098-46235 Computer, Equip -Software - 14,000 14,000 14,000 5098-46250 Misc Equipment Total Capital Outlay 14,494. 44,000 44,000 29,000 FUND BALANCE RESERVES 25500 - Reserve 146,568 47,506 82,818 85,468 Total Fund Balance Res. 146,568 47,506 82,818 85,468 TOTAL 154,818 201,321 238,856 217,168 141 CITY OF DIAMOND DAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $154,818 . ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 82,818 Projected 82,818 Pollution Reduction Fees (31810) Amount Budgeted: 71,400 Based on history 71,400 Interest Revenue Amount Budgeted: 600 Based on Experience 600 TOTAL EXPENDITURE BUDGET $69,350 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 40,350 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 7,000 Transit Pass Systems (On-line Sales) GovIS -TPS annual Maintenance& Support 5,000 eEye Digital Security - Secure 11S Maint. (Transit) - 350 Verisign - SSL Certificate (Transit - :gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 Membership/Dues (42315) Amount Budgeted: SGVCOG PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: DB Traffic Mgt Center Support Document Imaging CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500 Computer Equip - Software (46235). Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 FUND BALANCERESERVES Reserve (25500) Amount Budgeted: 85,468 CITY OF DIAMOND BAR F11tyDTYPE speciafRevenue SPECIAL FUNDS BUDGET FiJNCTtON :i StreetlPathsi pr FY 2012-2013 Fk1ND ## SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S8821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - 31880 SB821 Revenue-Current Yr 50,000 - 50,000 31880 SB821 Revenue-Reserves TOTAL 50,000 - 50,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 50,000 - 9915-49250 Transfer to ClP Fund -Carryover - 50,000 Total Transfers Out 50,000- - 50,000 FUND BALANCE RESERVES 25500 Reserved - Total Fund Balance Res.- - - TOTAL 50,000 50,000 - 143 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $50,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Budget SB821 Revenue -Current Yr (31880) 50,000 Based on projects to be completed during FY 2012-13 50,000 SB821 Revenue -Reserves (31880) Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET $50,000 TRANSFERS OUT Transfer to CIP Fund -(9915-49250) Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: 50,000 Pathfinder Road Sidewalk Improvement 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (reserved for project carryover) 144 CITY OF DIAMOND BAR PUItDTYPE 3peciaft�evenue SPECIAL FUNDS BUDGET 64 Paths lmpr FY 2012-2013 1 Ut1D!# 1,20. Prop 1B Transportation Fund FUND DESCRIPTION: - - - .The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed - ESTIMATED RESOURCES '. 25500 CIP Reserve - - 217,941 202,871 217,941 - - 31733 Prop 1B Revenues 277,438 .210,000 - 36100. Investment Earnings - 1,300 1,000 TOTAL .495,379 414,171 218,941 - - TRANSFERS OUT - 9915-49250 Transfer to CIP Fund 277,438 202,871 218,941 - Total Capital Outlay 277,438 202,871 218,941:. - FUND BALANCE RESERVES -. - :.25500 ' Reserve 217,941 211,300 - - Total Fund Balance Res. 217,941. 211,300, - - TOTAL 414,171 218,941 - 495,379 145 CITY OF DIAMOND DAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FYI 2-13 TOTAL RESOURCE. BUDGET ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Reserved for Project Carryover Prop 1 B Revenues Amount Budgeted: Based on Estimate Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transferto CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: Reserved for project carryover CITY OF DIAMOND BAR Ft,NDTYPE.;s sReeaiReven�e .: SPECIAL FUNDS BUDGET Ft1NCTtON Park'Improvep ent is FY 2012-2013' FtjNb # 122,. PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 365,528 406,973 350,634 34555 Quimby Fees - 36100 Interest Revenue 1,883 500 1,500 39001 Transfers In - General Fund - - 4,586 TOTAL 367,411 407,473 356,720 TRANSFERS OUT 9915-49250 Transfer Out - CIP 16,777 367,729 316,976 9915-49250 Transfer Out - CIP carryovers 39,744 39,744 Total Capital Outlay 16,777 407,473 356,720 FUND BALANCE RESERVE 25500Fund Balance Reserve 350,634 - - 350,634 - - TOTAL 367,411 407,473 356,720 147 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY12-13 a TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Amount Budgeted: Quimby Fees (34555) Amount Budgeted: Interest Revenue (36100) TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: Transfers Out - CIP Fund (49250) - Carryovers FUND BALANCE RESERVES' Reserve (25500) Amount Budgeted: a CITY OF DIAMOND BAR FUNDTYPE SpeoiaERevenue SPECIAL FUNDS BUDGET FUNCTIpN :? Patk lmprgve nenk FY 2012-2013 PROP A -SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION:' The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail FY 2010-11 FY 2011-12 ' FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 18,827 (67,131) 31815 Prop A -Safe Nghbrhd Pks 91,739 291,484 358,615 207,465 36100 Investment Earnings 70 - TOTAL 110,636 291,484 291,484 207,465 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 86,827 121,484" 121,484 122,135 9915-49141 Transfer to LLAD 41 20,000 20,000 20,000 20,000 9915-49250 Transfer to CIP Fund 70,940 150,000 150,000 Total Transfers Out. 177,767 291,484 291,484 - 142,135- FUND BALANCE RESERVES 25500 Reserve (67,131) 65,330 Total Fund Balance Res. (67,131) - - 65,330 TOTAL' 110,636 291,484 291,484 207,465 i 149 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2012-13 TOTAL RESOURCE BUDGET $207,465 ESTIMATED RESOURCES - Approp Fund Balance (25500) Amount Budgeted: 207,465. `. Prop A -Safe Nghbrhd Pks (31815) - Amount Budgeted: - Unrestricted Funds - 86,484 '. Restricted Funds - 120,981 - TOTAL EXPENDITURE BUDGET $207,465 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: - 122,135 -. Youth Master Plan Implementation 87,135 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) ,. Amount Budgeted: 20,000 _ - LLAD41 - 20,000 Transfer to 250 (46415) - Amount Budgeted: - -FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted:. 65,330 65,330 150 CITY OF DIAMOND BAR FUND,TYPE Special Revenue > SPECIAL FUNDS BUDGET FUNCTION Park Improvement ; FY 2012-2013124 %i PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: - The purpose of this fundis to provide resources for the development and enhancement of the City's parks and facilities... - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - -. Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 25500 - Approp Fund Balance - 576,227 586,627- 570;469. 177,687 36100 Interest Revenue 3,054. _ 3,000 2,500 - - TOTAL 579,281 589,627 572,969 177,687 _. PROFESSIONAL SERVICES - 44300 PS -Special Studies - CAPITAL EXPENDITURES 46305 - Reale Estate Acquisition 46410'. Capital Improvement TRANSFERS OUT -. 9915-49001- Transfer to GeneralFund.10,000 9,925 - 9915-49250 Transfer to.CIP Fund 8,812.. _516,643 385,357 - - 113,654 9915-49250 Transfer to OIP Fund - Carryover -. 63,257. - Total Transfers Out 8,812 526,643 395,282. 176,911 FUND BALANCE RESERVES -.- 25500 Reserve 570-,469 62,984 177,687 776 - Total Fund Balance Res. 570469:' : 62,984 - 177,687. 776. - TOTAL 177,687 579,281 589,627 572,969 151 CITY OF DIAMOND BAR PARK -& FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $177,687 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 177,687 Estimated Based on Actual Exp. 177,687 Interest Revenue Amount Budgeted: Based on Experience - TOTAL EXPENDITURE BUDGET $176,911 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 113,654 Dog Park at Pantera Park Meadow 88,654 Grandview Trail Design & Construction 25;000 Transfer to C"' Fu. d rnyovers (49250) Amount Budgeted 83,25,' Dog Park at Pantera Park Meadow 63,257 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500), Amount Budgeted: 776 152 CITY OF DIAMOND BAR FUNLtTYPE 5peaalRevenue ? SPECIAL FUNDS BUDGET FUNOTION, Comn unty Dev FY 2012-2013 FUND;# 1 5 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this. grant is to fund approved community development programs and projects benefiting low and moderate income citizens. - FY2010-11 - FY 2011-12 FY 2011-12.. FY 2012-13 - Actual Adjusted Projected - Proposed ESTIMATED RESOURCES - - 31630 CDBG Revenue -Carry Over _ 325,071 325,071 325,071 166,411 31630- .CDBG Revenue - 350,531 526,136 526,136 373,555 -. TOTAL, 675,602 851,207 851,207 539,966 - - PERSONNEL SERVICES - - XXXX-40010 Salaries. ,18,157 3,875 :. 3,875 9.,053 'XXXX-40020 Over -time Wages 26 - - XXXX-40070 City Paid Benefits - - 371 96 96 234 - XXXX-40080Retirement- 3,137 : 626 -1,097 1,513 XXXX-40083 Worker's Come. Exp. - 295 - 181 --XXXX-40084 Short/LongTerm Disability 101. 23 23 -- 55 XXXX-40085 Medicare 262 62 _ 62 131 XXXX-40090 Benefit Allotment - 3,776 958 958 2,326 - Total Personnel 20;125 5,640 6,111 13,493 - SUPPLIES 5215-41200 Operating Supplies 1,858 2,208 - 2,208 2,208 Total Supplies - .1,858 ..2,208 - 2,208 2;208. OPERATING EXPENDITURES _ 5215-42115 Advertising - - 860 - - _ - - 5350-42335 Travel -Mileage & Auto Allo 0 .5215-42355.Contributions-ComGroups 25,524 26,121 26,121 33,000 Total Operating Exp. 26,384 .26121 - 26,121.. - .33,000 PROFESSIONAL SERVICES - 5215.44000 . Professional Services - 138,407 177,566 - 177,566 178,590 Total Prof. Svcs. ' 138,407 177,566 177;566 .178,590 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - - - - - 9915-49250. Transfer to CIP Fund 157 757 : 155,979 147,719 74;791 - 9915-49250. Transfer to CIP Fund- Carryovers - -325,071 - 325,071 40,793 Total TransfersOut.157,757 481,050 472,790. 115,584 - - CDBG Carry Over 325,071 :44,622 166,411 197,091 TOTAL .350,531 737,207 851,207 539,966 153 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $539,966 ESTIMATED RESOURCES CDBG Revenue -Carry -Over (31630) Amount Budgeted: 166,411 166,411 ' 373,555 CDBG Revenue (31630) Amount Budgeted: Based on CDC awarded amount 373,555 TOTAL EXPENDITURE BUDGET $342,875 PERSONNEL SERVICES Amount Budgeted: 13,493 Senior Program: Com Svcs -'Coordinator (D96904-10) 0.19 FT 13,493 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,208 City Senior Program (D96904-10) 2,208 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: Public Hearing Notices 33,000 Contributions -Com Groups (42355) Amount Budgeted: YMCA Childcare & Day Camp (600873-12) 16,500 Senior Club Support (D96904-12) 16,500 PROFESSIONAL SERVICES Amount Budgeted: 178,590 Professional Services (44000) Senior ProgramLiability Insurance Premiums - (D96904-12) 4,000 Contract Admin - Senior Programming (D96904-12) 2,039 Contract Admin -YMCA Childcare (600873-12) 2,039 Contract Admin - ADA Retrofit Longview (601475-12) 12,540 Contract Admin - Curb Ramp Installation (601481-12) 7,972 Home Improvement Loan Pgm(600503-12), 150,000 TRANSFERS -OUT Transfer Out -General Fund (9915-49001) Amount Budgeted: 154 CITY OF DIAMOND DAR CDBG Fund (125) BUDGET DISCUSSION FY12-13 Page 2 Transfer Out - CIP (9915-49250) Amount Budgeted: 74,791 Curb Ramp Design - Gateway, Corp Center 64,505 Dog Park 10,286 Transfer Out - CIP Carryovers (9915-49250) 40,793 Dog Park 40,793 155 CITY OF DIAMOND AaR FUNDTYPE SpeciatRevenue SPECIAL FUNDS BUDGET FUJCTIgN PubUcSafty FY 2012-2013 FUND CITIZENS OPTION FOR PUBLIC SAFETY - FUND DESCRIPTION: - The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of these fundsare to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY 2010-11 FY 2011-12 FY 2011.12 FY 2012-13 Actual Adjusted Projected Proposed` - - ESTIMATED RESOURCES -31855 - Public Safety Grant State 100,000 100,000 100,000 100,000 36100 Interest Revenue' - 1,000 - 500 500 - 500 - 25500 Fund Balance Reserve - 137,916. -121,160 142,615 37,930 TOTAL 238,916 221,660 243,115 .138,430 SUPPLIES 4411-41200 Operating Supplies _. OPERATING EXPENDITURES .4411-42200 Equipment Maintenance 85 500 - Total Operating Exp. 85 -. 500 _ _ -. PROFESSIONAL SERVICES `. 4411-44000. Professional Svcs - 4 600 7,500 7,500 - Total Professional Svcs - 4,600 7,500. 7,500 - CAPITAL OUTLAY 4411-46250 Misc Equipment .4435 95,000 92,000 5,000 .Total. Capital Outlay - 4,435 95,000 - :92,000 5,000 TRANSFER -OUT.... 9915-49001 Transfer Out -General Fund .` 87,181 105,685 105,685 110,164 87,181 105,685, - 105,685 ' 110,164 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 142,615 12,975 37,930 23,266 142,615 12,975. 37,930 23,266 .TOTAL 238,916 221,660 243,115 138,430 156 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $138,430 ESTIMATED RESOURCES Public Safety Grant-State(31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 500 500 Fund Balance Reserve Amount Budgeted: 37,930 Estimated based on projections 37,930 TOTAL EXPENDITURE BUDGET $115,164 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: Project Sister At Risk Youth Counseling CAPITAL OUTLAY - Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 110,164 Law Enf Tech 85,164 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 23,266 157 CITY OF DIAMOND BAR FUND TYPE SpaeiafRevonue I SPECIAL FUNDS BUDGET FUNCFtoN PubtieSafet Y FY 2012-2013 NARCOTICS ASSET FORFEITURE FUND .FUND DESCRIPTION: During FYI 996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual. Adjusted Projected Proposed ESTIMATED RESOURCES - 31852. Asset Forfeiture Revenue - 36100. Interest Revenue '1,861 - - - 1,000 500 ,. 25500: Fund Balance Reserve 365,116 259,516 - - 263,939 149,602 '. TOTAL 366,977.. 259,516 264,939 150,102 CAPITAL OUTLAY .4411-46250 Misc Equipment - .5,000 - - - Total Capital Outlay - - 5,000 -' TRANSFER -OUT ' 9915-49001 Transfer -out - General Fund - 103,038. 115,337 .115,337 119,418 ' Total Transfer Out < 103,038 115,337 115,337 - 119,418 FUND. BALANCE RESERVE 25500: Fund Balance Reserve 263,939 : 144,179 - 149,602 .30,684 263,939 144,179 - 149,602 30,684 - TOTAL - 264,939 150,102. 366,977 264,516 158 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY12-13 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Based on Projection $150,102 Amount Budgeted: 149,602 149,602 Interest Revenue (36100) Amount Budgeted: 500 Based on History 500 TOTAL EXPENDITURE BUDGET $119,418 CAPITAL OUTLAY Misc Equipment (46250)' . Amount Budgeted: TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 119,418 Narcotic Deputy (STAR Program) 119,418 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 30,684 30,684 159 CITY OF DIAMOND BARFULJDTYPE Spec al Revenue .^.' SPECIAL FUNDS BUDGET FUNCTION Public Safety . FY 2012-2013 F. CA LAIN ENFORCEMENT" EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 273 200 200 200 25500 Fund Balance Reserve 56,644 47,609 46,987 28,687 TOTAL 56,917 47,809 47,187 28,887 CONTRACT SERVICES 45401 CS -Sheriff Department - -' - CAPITAL OUTLAY 4411-46250 MISC Equipment 9,930 10,000 18,500 10,000 Total Capital Outlav 9,930 10,000 18,500 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 46,987 37,809 28,687 18,887 46,987 37;809 28,687 18,887 TOTAL 28,887 56,917 47,809 47,187 160 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $28,887 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 28,687 Estimated Based on Projectors 28,687, CA Law Enf Equip Pgm Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 10,000' FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 18,887 161 CITY OF DIAMOND A FUNDrYPE SpeaalReyenue SPECIAL FUNDS BUDGET FUNCTION EGblidSafety FY 2012-2013 Justice Assistance Grant Fd - ARRA FUND DESCRIPTIONi The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range: of activities to prevent and control crime and to improve the criminal justice system.: This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement,. additional school patrols and burglary patrols: FY 2010-11. FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted - Projected Proposed ESTIMATED RESOURCES - 31651. Public Safety Grant State - - - - - 36100- Interest Revenue 247 77. 77 - 25500 Fund Balance Reserve 46,902 34,668 34,668 TOTAL 47,149 34,745 34,745 - .TRANSFER -OUT' 9915-49001 Transfer Out -General Fund 12,481- 34,745 34,745 - 12,481 34,745 34,745 - FUND BALANCE RESERVE - 25500 Fund Balance Reserve 34,668 - - - 34,660 - - TOTAL _ 47,149 34,745 34,745 162 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: Projected Year End Estimates TOTAL EXPENDITURE BUDGET TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: Special School Patrols FUND BALANCE RESERVES Amount Budgeted: 163 CITY OF DIAMOND BAR FUNDrYPE speealRevEnue SPECIAL FUNDS BUDGET FUNCTION! PublicS�fety FY 2012-2013 Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION: - The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols - FY 2010-11 FY 2011-12 - FY 2011-12 FY 2012-13 Actual Adjusted Projected. Proposed - ESTIMATED RESOURCES - 31651 Public Safety Grant - State 11,376 - - - - 36100 Interest Revenue 33 - - 25500 Fund Balance Reserve - - 11,409 11,409 - - TOTAL :11,409 11,409 11,409_ - TRANSFER -OUT - - 9915-49001 Transfer Out -General Fund. ' 11,409 11,409 - - .11,409 11,409 - FUND BALANCE RESERVE - - 25500 Fund Balance Reserve 11,409. - - - - 11,409. - - - TOTAL 11,409 11,409 11,409 - 164 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: Projected Year End Estimates TOTAL EXPENDITURE BUDGET TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: Special School Patrols FUND BALANCE RESERVES Amount Budgeted: 165 CITY OF DIAMOND BARFUidp TYPE : Special Revenue SPECIAL FUNDS BUDGET ., FUNCTION LandscaQ� FY 2012-2013 Ft1YtI # ,138 LANDSCAPE MAINTENANCE - DIST #33 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's`medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (435) - 15,152 30300 Prop Tx -Sp Assessment- 267,683 267,705 267,705 267,705 36100 Interest Revenue 18 TOTAL 267,705 267,266 267,705 282,857 OPERATING EXPENDITURES 5538-42115 Advertising 0 8,500 8,500 3,500 5538-42126 Utilities 104,677 105,000 127,650 116,325 5538-42210 Maint. of Grounds/Bldgs 17,501 15,775 15,775 15,775 Total Operating Exp. 122,178 129,275 151,925 135,600 - PROFESSIONAL SERVICES -. 5538-44000 Professional Services 3,500 4,500 4,500 4,000 Total Prof. Svcs. 3,500 4,500 4,500 4,000 CONTRACT SERVICES 5538-45500 Contract Services 140,256 141,572 141,572 141,617 Total Contract Svcs. 140,256 141,572 141,572 141,617 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects - - Total Capital Imprvmnts - FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 345 (7,642) (15,140) (13,512) 39001' Transfer in - General Fund 14,807 7,642 15,140 13.612 Total Fund Balance Res. 15,152_ - - - TOTAL 281,217 281,086 275,347 297,997 166 CITY OF DIAMOND BAR LLAD 38 (138) BUDGETDISCUSSION FY12-13 TOTAL RESOURCE BUDGET $281,212 ESTIMATED RESOURCES Approp Fund Balance (25500) ` - Amount Budgeted: Actual Fund Balance Prop Tx -Sp Assessment (30300) Amount Budgeted: 267,705 Transfer In- General Fd (39001) Amount Budgeted: 13,512 To Cover Deficit - to be repaid to Gen Fd 13,512 TOTAL EXPENDITURE BUDGET $281,217 PERSONNEL SERVICES Amount Budgeted: - OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 3,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 116,325 Water -- Increase in Water Rates 109,325 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,775 As -needed Maintenance 15,000+ Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 775 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,000 Assessment Engineer 4,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance (Excel) 140,617 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 -FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 167 CITY OF DIAMONDFUNp,P uen SpeGial�tee, SPECIAL FUNDS BUDGET FUiiGTlG1N Landscape FY 2012-2013 FUND: LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance (17,381) - (7,554) 30300 Prop Tx -Sp Assessment 163,729 162,630 162,630 162,630 36100 Interest Revenue 1 TOTAL - 162,630 146,349 162,630 155,076 OPERATING EXPENDITURES 5539-42115 Advertising 0 10,450 10,450 3,500 5539-42126 Utilities 50,185 52,000 57,800 54,900 5539-42210 Maint. of Grounds/Bldgs 2,793 8,000 8,000 25,150 Total Operating Exp. 52,978' .70,450 76,250. 83,550 PROFESSIONAL SERVICES 5539-44000 Professional Services: 4,699 4,500 4,500 4,500 Total Prof. Svcs. 4,699 4,500 4,500 4,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45519 Weed Abatement 13,937 17,000 17,000 17,000 Total Contract Svcs. 153,268 156,332 156,332 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements - - - Total Capital Expenditures. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp .(64,596) ' (68,652) - (82,006) (81 ,752) 39001 Transfer In - General Fd 57,042 68,652 82,006 81,752 Total Fund Balance Res. (7;554) - TOTAL 244,382 203,391 231,282 237,082 16 8- CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $244,382 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: 162,630 Transfer In - General Fd (39001) Amount Budgeted: 81,752 To Cover Deficit - to be repaid to Gen Fd 81,752 TOTAL EXPENDITURE BUDGET $244,382 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing OPERATING EXPENDITURES, Advertising (42115) Amount Budgeted: 3,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 54,900 Water-- Increase in Water Rates 50,400 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 25,150 As -needed Maintenance 5,000 Silver Tip Improvements -- 6 picnic tables, 5 benches, 20,150 6 trash containers, 1bbq, $10,000 enhanced landscaping PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 Weed Abatement (45519) Amount Budgeted: 17,000 ' Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 169 CITY OF DIAMOND BAR FUND TYRE; Spe91al Revenue SPECIAL FUNDS BUDGET Fl4NGTlpt� Lardseape FY 2012-2013 FF1Np 7F i d1:. 3 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted" Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,851 - 20,666 - 30300 Prop Tx -Sp Assessment ` 125,150 122,157 122,157 122,157 36100 Interest Revenue 41 - - - TOTAL 1 122,157 127,042 122,157 142,823 OPERATING EXPENDITURES _ 5541-42115 Advertising 0 7,075 7,075 3,500 5541-42126 Utilities 32,868 35,000 37,500 36,250 5541-42210'Maint. of Grounds/Bldgs 2,259 7,000 7,000 7,000 Total Operating Exp. 35,127 49,075 51,575 46,750 PROFESSIONAL SERVICES 5541-44000 Professional Services 4,325 4,500 4,500 4,500 Total Prof. Svcs. 4,325 4,500 4,500 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,730 5541-45519 CS-Weed]PestAbatement 37,198 76,740 76,740 58,200 Total Contract Svcs. 86,924 126,470 126,470 107,030 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures - FUND BALANCE RESERVES 25500 Reserve -Future Capital Imp 666 (57,888) (39,722) (37,023)' 39001 - Transfer in - Gen Fd 37,888 19,722 17,023 39123 Transfer in - Prop A SP 20,000 20,000 20,000 20,000 Total Fund Balance Res. 20,665 TOTAL 159,180 147,042 180,045 182,545 170 CITY OF DIAMOND BAR LLAD 41 (141) ; BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $159,180 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - - - 122,157. Prop Tx -Sp Assessment (30300) - Amount Budgeted: - Interest Revenue Amount Budgeted: Based on Experience - - Transfers In Amount. Budgeted: : 37,023 General Fund 17,023' - Prop ASPFund .123 20,000: - TOTAL EXPENDITURE BUDGET $159,180 PERSONNEL SERVICES - Amount Budgeted: District is being subsidized by General Fund Staffing: OPERATING EXPENDITURES - Advertising (42115) . '. Amount Budgeted: - 3,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted:. 36,250 Water-- Increase in Water Rates 34,250. -Edison 2,000. - - 7,000 Maint. of Grounds/Bldgs (42210) - - Amount Budgeted: As -needed Maintenance - 7,000 - PROFESSIONAL SERVICES - Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer - CONTRACT SERVICES Contract Services (45600) ' Amount Budgeted: 49,730 Contract Maintenance. - - .Excel Landscape. Maint 49,730 - 58,200 _ CS-Weed/PestAbatement (45519). Amount Budgeted: L.A. County Ag 20,200 Fire Brushing by Goats 18,000 .Fire Brushing handwork by CCC 20,000. - FUND BALANCE RESERVES - '.Reserve -Future Capital Imp (25500) Amount Budgeted: - - 171 CITY OF DIAMOND BARFUfiD HYPE ;Spec{alRevenue '' SPECIAL FUNDS BUDGET FUNCTION EnergyEfficrency FY 2012-2013 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND - FUND DESCRIPTION: - The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy. The purpose is to fund energy efficient improvements to facilities, transportation management systems,and lighting projects. FY 2010-11 FY 2011-12 FY 2011-12 " FY 2012-13 - Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 25500 Approp Fund Balance (393) - (16,580) - - 31631 . EECBG Revenue - _ `47,274 - 330,979 86,580 260,979 - - TOTAL- 46,881.- 330,979" 70,000 260,979' EXPENDITURES 5610-41200 Operating Supplies. - '. 9,603 - - - 5610-42210 Maint of Grounds/Bldgs 51,845 - 5610-46250. Transportation Improvements - -. 70,000 70,000 ..5610-46310 Buildinglmrpovements - 260,979 -. 260,979 61,448. 330,979 70,000 260,979 PROFESSIONALSERVICES- 5215-44000 Professional Services -- TotalProf.Svcs. _ - - - Capital Expenditures - - 5610-46250 Misc Equipment '. _ '. 2,013 - Total Capital Expends 2,013 - TRANSFERS OUT '.9915-49250 Transfer - - - Total Transfers Out - - - - RESERVES 31830 Resources .(16,580) ..(16,580) TOTAL 46,881 330,979 70,000 260,979 775/9/2012 CITY OF DIAMOND BAR EECBG Fund (156) BUDGET DISCUSSION' FY12-13 TOTAL RESOURCE BUDGET $260,979 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: EECBG Revenue (31631) Amount Budgeted: 260,979 Draw down from Dept. of the Treasury 260,979 TOTAL EXPENDITURE BUDGET $260,979 EXPENDITURES Amount Budgeted: 260,979 Transportation Improvements (5610-46250) ITS Synchronization Project - Building Improvements (5610-46310) City Hall Solar Photovoltaic System 260,979 TRANSFERS -OUT Transfer Out Amount Budgeted: FUND BALANCE RESERVES EECBG Resources Amount Budgeted: 173 CITYOF I , FUND TYRE;, Capital Protect SPECIAL FUNDS BUDGET FtBhlGTION; CapitalProlect FY 2012-2013 F. CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Appropriated Fund Balance (1,650 059) (37,060) (37,060) 31815 Park Grants 25,000 31819 Rivers & Mtns Cons Grt 76,230 76,230 31820 Land & Conservation Grant 127,186 31821 Recreation Trails Grant 304,920 304,920 - Nature Ed. Grant (Prop 84) 61,063 61,063 31841 ARRA Revenue 161,500 31883 Hazard Elimination Pgm 186,313 34550 Developer Fees 118,450 - - 39001 Transfer in - General Fd 217,178 - 151,000 237,508 39110 Transfer in - Measure R 264,723 1,044,544 637,629 - 877,665 39111 Transfer in - Gas Tax - 1,248,028 571,929 1,338 099 39112 Transfer in - Prop A 20,106 121,000 - 30,000 39113 Transfer in - Prop C Transit . 118,702 1,053,484 349;875 1,039,000 39114 Transfer in - SAFETEA-LU 2,192,000 - 2,242 000 39116 Transfer in -Traf Imp Fund (4,237) 814,799 604,488 153,786 39117 Transfer in - Prop 42 449,660 - - 39119 Transfer in - TDA Fd - - - 50,000 39120 Transfer in - Prop 1B 277,438 202,871 218,941 - 39122 Transfer in - Quimby 16,777 407,473 356,720 39123 Transfer in - Prop A - SPks 70,940 150,000 150,000 - 39124 Transfer in - Park Developmt 8,812 516,643 385,357 176,911 39125 Transfer in- CDBG 157,757 481,050 472,790 115,584 TOTAL 422,796 8,792,555 4,303,882 6,248,493 CAPITAL OUTLAY 5510-46411- Street Improvements 115,639 4,536,294 1,926 487 3,270 558 5510-46412 Traffic Mgt Improvements 118,823 ` 1,480,000 480,975 440,000 5 51 0-4641 3 Transportation Infrastructure - - - 1,120,000 -5310-46415 Park & Rec Improvements 2,391 1,697 807 1,507 508 252,990 5510-46420 Misc. Capital Improvements 223,003 450,000 425,972 1,202,005 Total Capital Outlay 459,856 8,164,101, 4,340,942 6,285 553 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (37,060) 628,454 (37,060) (37,060) Total Fund Balance Res. (37,060) 628,454 (37,060) _(37,060) TOTAL 422,796 8,792,555 4,303,882 6,248,493 Note FYI 1-12 Columns Include Project Carry Overs from FY10-11 174 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $6,248,493 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: (37,060) (37,060) Land & Water Conservation Grant (31815) Amount Budgeted: 25,000 P&R Improvements 25,000 Transfers In -General Fund (39001) Amount Budgeted: 237,508 Residential Slurry Seal Area 1 B 119,058 Residential Slurry Seal Area 1A - carryover from 11-12 118,450 Transfers In - Measure R (39110) Amount Budgeted: ` 877,665 . 12-13 Street Improvements 458,000 12-13 Neigh Traf Mgmt Prog 40,000 12-13 Miscellaneous PW Impr 100,000 11-12 Street Improvements Carryovers 279,665 Transfers In -Gas Tax (39111) Amount Budgeted:: 1;338,099 12-13 Street Improvements 662,000 11-12 Street Improvement Carryovers 676,099 Transfers In - Prop A (39112) Amount Budgeted: 30,000 12-13 Traffic Management Projects 30,000 Transfers In - Prop C (39113) Amount Budgeted: 1,039,000 12-13 Street Improvement Projects 120,000 12-13 Traffic Management Projects 370,000 12-13 Miscellaneous PW Projects 50,000 11-12 Street Improvement Project Carryovers 161,500 11-12 Miscellaneous Project Carryovers 337,500 Transfers In - TEA (39114) Amount Budgeted: 2,242,000 Grand Ave Enhancement 600,000 11-12 Transportation Infrastructure Imp Carryovers 1;120,000 11.12 Street Improvement Carryovers 522,000 Transfer In - Traffic Imp Fund (39116)Amount Budgeted: 153,786 11-12 Miscellaneous Project Carryovers 153,786 Transfer In -TDA (39119) Amount Budgeted: 50,000 11-12 Miscellaneous Project Carryovers 50,000 Transfers In -Park Dev Fund (39124) Amount Budgeted: 176;911 -12-13 Park &Rec Improvements 113,654 11-12 Park & Rec Improvements Carryovers 63,257 175 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY12-13 , PAGE 2 Transfers In - CDBG (39125) Amount Budgeted: 115,584 Curb Ramp Design (Gateway Corp Center) 64,505 Dog Park at Pantera Meadow 10,286 Transfers In -CDBG Carryovers (39125) Dog Park at Pantera Meadow 40,793 TOTAL EXPENDITURE BUDGET $6,248,493 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,270,558 Collectors -Area 1B 135,000 Zone 7 Arterial Slurry Seal 120;000 Residential Slurry Seal - Area 1 B 1,104,058 Street Improvements Carryovers (5510-46411) 01412 Residential Slurry Seal -Area 1A 950,000_ 23912 Arterial Slurry Seal/Overlay - Zone 6 161,500 24308 Chino Hills Parkway Rehabilitation 800,000 440,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: Neighborhood Traffic Mgt Mitigations 40,000 T raf fic Signal System Miasteer Plan TS - Battery Backup System 370,000 1,120,000 Transportation Infrastructure (5510-46413) Amount Budgeted: Lemon Ave. Interchange Project 1,120,000 252,990 Park & Rec Improvements (5310-46415) Amount Budgeted: Grandview Trail Design& Construction 50,000 Dog Park at Pantera Park Meadow 98,940 Park & Rec Imp Carryovers (5310-46415) Dog Park 104,050 1,202,005 Misc Improvements (5510-46420) Amount Budgeted:`_ Curb Ramp Instln - Gateway Corp Center 64,505 Med Mods - Diamond Bar Blvd/Silver Hawk 50,000 Comp Groundwater Drainage Study & Storm Drain Improvement Design 100,000 Grand Avenue Enhancement 600,000 Misc Improvements Carryovers (5510-46420) 26612 Median Modification (Grand/Summitridge) 90,000 26712 Golden Springs Dr. Drainage Improvement 247,500 26412 Pathfinder Road: Sidewalk Improv/Erosion Control 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: (37,060) 176 U' e F- m m a as y v m d m Q� rc u o amm m m a E �. F v Q1 a u O OZ� wLLI o P s R Ua -a U m< iL E d 3inU u o m o G u roc u E a: nm mumm- ° (D m E 2- Q E ¢ E� E3 N a m _E. a m �.�n j m vm 3"" mg C o wzm m1O» F, r m. nym uw` ao > a �'a V E'�� �.v NM : Wiz""�� r'E co�o�c� a�o9 u E - ji 177 CITY OF DIAMOND BAIL FUNDTYPE Debt Se wce DEBT SERVICE BUDGET- FUNCTION ©ebCSeNige FY 2012-2013 FUND #;j 370;; DEBT SERVICE FUND - FUND DESCRIPTION: ,. This fund was established to account Por the debt service on the 2002. fixed rate bonds used to finance the Diamond Bar Center.. The fund will account for principal and interest payments on the bonds and any banking charges related - to the bond. The costs will be reimbursed by means of a transfer from the General Fund - - FY 2010-11 - FY 2011-12 FY 2011-12 `- FY 2012-13 Actual Adjusted Projected Proposed ESTIMATED RESOURCES. 25500 Approp Fund Balance 319,815 - 460,233 460,233 - 36100. Investment Earnings 23 - - 15 - - 36610 Rental Income 341,317 - — - - 36700 Bond Proceeds 11,790,000:. .11,790,000 - - 36710 Bond Premium 252,381 - 252,381 39001 Transfer from General Fund ' 411,659 411,659 833,981 TOTAL 661,156 12,914,273 - 12,914,288 833,981-: OTHER EXPENDITURES - - 4090-42128.. Banking Charges. 16 - 10 25 - .4090-47050 Bond Principal 290,000 ...12,205,000 12,510,000 335,000 4090-47100 interest Expense -.37,446 254,278 254,278 498,956 4090-47120 Bond Issuance Costs 157,381 160,000 Total Other Exp. - 327,462 12,616,659 12,914,288 833,981 FUND BALANCE RESERVE - 25500 Fund Balance Reserve 333,694 - 297,614 - - Total Fund Balance Res. — 333,694 297,514 - - TOTAL 12,914,273 12,914,288 833,981 661,156 179 CITY OF DIAMOND BA DEBT SERVICE FUND (370) BUDGET DISCUSSION FY12-13 TOTAL RESOURCE BUDGET $833,981 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100), Amount Budgeted:; Based on history 833,981 Transfer In - General Fund (39001) Amount Budgeted: 833,981 TOTAL EXPENDITURE BUDGET $833,981 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted`: 833,956 Bond Principal (47050) 335,000 Interest Expense (47100) 498,956 Banking Charges (42128) Amount Budgeted: 25 Banking Charges 25 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - a CITY OF DIAMOND BAR FUND.TYPE.. . 'Internal Svc .. SPECIAL FUNDS BUDGET FtIJJCTIbN sof in ranee FY 2012-2013 RIND .. 51D SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City - will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses andrelated costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. - - - FY 2010-11 FY 2011-12. FY 2011-12 FY 2012-13 - Actual Adjusted Projected Proposed. ESTIMATED RESOURCES 25500 - Approp Fund Balance .1,095152 1,095,371 993,847 1,000000 36100 interest Revenue 4,569 _ 9,000 4,500 _ 4,500 39001-. Transfer in - GeneralFund: 446,528 409,112- 515,136 448,379 TOTAL .1,546,249 - 1,513,483 1,513,483 1,452,879 OTHER EXPENDITURES 4081-47200 Insurance Expenditures - - 9,154 27,000 :- 27,000 11,000 4081-47210 Insurance Deposits 543,248 486,483 -. 486,483 441,879 - 4081-47221 Insured Losses Total Other Exp. - 552,402 513,483 513,483 452,879 FUND BALANCE RESERVE 25500 Fund Balance Reserve - 993,847 1,000,000 - 1,000,000- 1,000,000 Total Fund. Balance Res. 993,847 1,000,000 1,000,000 1,000,000: TOTAL 1,452,879.. 1,546,249 1,513,483 1,513,483 181 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY12A3 TOTAL RESOURCE BUDGET $1,452,879 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest Revenue (36100) 4,500 Amount Budgeted: Based on history 4,500 Transfer In - General Fund (39001) 448,379 Amount Budgeted: 448,379 TOTAL EXPENDITURE BUDGET $452,879 OTHER EXPENDITURES InsuranceExpenditures (47200) Amount Budgeted: 11,000 Crime Insurance Renewal 1,500 Property Insurance 9,500 Insurance Deposits (47210) Amount Budgeted: 441,879 Insurance Deposits 441,879 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 182 CITY i. OF DIAMoN®. BAR FUNb'f`YPE �Interttal Syo..,. SPECIAL FUNDS BUDGET FUNCTION Equip.Replacemt ': FY 2012-2013FUND,4 EQUIPMENT REPLACEMENT FUND (VEHICLES)' - FUND DESCRIPTION: - This fund was established in FY99 00 to incorporate a method for the eventual replacement - - of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. - FY 2010-11 FY 2011-12 FY 2011-12 FY 2012-13 - - - -. Actual Adjusted Projected Proposed - ESTIMATED RESOURCES - - 25500s Restricted Fund Balance 10,881 .3,000 5,000 5,000 25500 Unrestricted Fund Balance - 245,568 - 211,416 237,328 233,328 - 36100. Investment Revenue 1,218 .'1,200 1,000 - 1,000 39001.- Transfer in - General Fd - - - TOTAL 257,667 -215,616 243,328 - 239,328 OPERATING EXPENSE 4090-42215 Depreciation Expense 10,881 5,000 5,000 5,000 - - 10,881 - 5,000 '.5,000- - 5,000 CAPITAL OUTLAY - 4090-46100 Auto. Equipment 4,458 40,000 - 40,000 .4,458 - 40,000 - 40000.. FUND BALANCE RESERVE 25500 - Restricted Fund Balance 5,000 5,000 5,000 5,000 25500 Unrestricted Fund Balance 237,328 165,616 233,328 189,328 - Total Fund Balance Res. 242,328. 170,616 - 238,328 194,328 TOTAL 239,328 257,667. 215,616 243,328 183 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY12-13 TOTAL RESOURCE BUDGET $239,328 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 5,000 Book Value of Equipment 5,000 233,328 Unrestricted Fund Balance (25500) Amount Budgeted: Estimated Based on Projections 233,328 Interest Revenue (36100) 1,000 Amount Budgeted: Based on History 1,000 Transfer In - General Fd (39001) - TOTAL EXPENDITURE BUDGET $45,000 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 5,000 5,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 40,000 Vehicle(s) Purchase 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 5,000 Year End Book Value of Equipment 5,000 Unrestricted Fund Balance (25500) 189,328 Amount Budgeted: Based on Budget -Unrestricted 189,328 CITY OF DIAMOND BAR lnternalSvc FUND.tYPE. SPECIAL FUNDS BUDGET FUNCTION :„EquipRepiacemt ,; FY 2012-2013 FUND,# ,,1530 COMPUTER EQUIPMENT REPLACEMENT FUND - FUND DESCRIPTION: - This fund has been established to assist the City in funding. and anticipating various computer related - ..equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into thisfund from the General Fund. - FY 2010-11 FY 2011-12 FY 2011-12`. FY 2012-13 - - Actual. ` Adjusted. - Projected Proposed ESTIMATED RESOURCES 36100 Investment Revenue 1,828 - 2,000 '1,500 - - - 39001 - Transfer in -General-Fund - 159,500 - - - 25500 Restricted Fund Balance 5,000 - - 7,500 ' 25500: Unrestricted Fund Balance 352,616 440,389 485,264 241,764 TOTAL 513,944-` - 442,389 491,764. 249,264 - OPERATING EXPENDITURES - 4090-42215 Depreciation - Expense -5,480 - .5,000 7,500 7,500'. -.Total Operating Exp 5,480 5,000.. 7,500 7,500 - - CAPITAL OUTLAY .46230 Computer. Equip-Hardware 1.8,200 237,500 235,000 160,000 '. 46235 Computer Equip-Software - - - 30,000 Total Capital Outlay 18,200 ..237,500 235,000 190,000 FUND BALANCE RESERVE - - - 25500- Restricted Fund Balance - 5,000. . - 7,500 7,500 25500 Unrestricted Fund Balance 485,264 - 199,889 -. 241,764 - 44,264 Total Fund Balance Res. " 490,264 199,889 249,264: 51,764. -TOTAL - 249,264 513,944 442,389 491,764 185 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND - Rl lnrFT DISCII.qSInfv FY12-13 TOTAL RESOURCE BUDGET $249,264 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: Transfer In - General fund (39001) Amount Budgeted: Transfer In (Below actuarial projection due to economy) 249,264_ Fund Balance Reserves Amount Budgeted: Restricted Fund Balance Reserves < 7,500 Unrestricted Fund Balance Reserves 241,764 TOTAL EXPENDITURE `vUDGET $19',5no OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 7,500 Existing Hardware 5,000 New Hardware (assumed _50 year) 2,500 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 160,000` Broadcast Room HW Replacement 50,000 Copier Replacement (1 DBC) 15,000 PC Replacement (Not needed FY 12/13) Laptop Replacement (3 Units) 7,500 Server refresh (7 servers) 87,500 30,000 Computer Equip -Software (46235) Amount Budgeted: Finance Investment Software 30,000 FUND BALANCE RESERVES` Restricted Fund Balance (25500) Amount Budgeted: 7,500 Fund Balance Reserves 7,500 44,264 Unrestricted Fund Balance (25500) Amount Budgeted: Based on Budget 44,264 186 Study session No. 2 City Council Study Session May 15, 2012 INTRODUCTION of FIVE-YEAR CAPITAL IMPROVEMENT PLAN FIVE YEAR CAPITAL IMPROVEMENT PLAN INTRODUCTION The City Council has long implemented prudent fiscal policies that have ensured that proper funding is available to maintain and construct necessary infrastructure and facilities for the residents of Diamond Bar. The Five Year Capital Improvement Plan (CIP) is presented by the City Manager as a component of the municipal budget, incorporating the policies established in the General Plan, the City Council's Goals & Objectives, and the professional recommendations of the City's executive staff. Transitioning from the current one year CIP model, the new five-year schedule provides the strategic planning tools needed to better address the City's long term facility and infrastructure development, maintenance, and service needs as efficiently and cost-effectively as possible. The CIP identifies and prioritizes recommended capital projects over the period, forecasting the total costs and funding sources of each as accurately as possible using conservative revenue projections based on the most up-to-date information available. It should be noted that the CIP is a non-binding planning document that is subject to change at the Council's direction or due to changing economic conditions, the availability of special funds, variations in a project's scope and implementation schedule, or other factors. The following spreadsheets identify the capital project and funding source by category through Fiscal Year 2015-16. Given California's recent economic uncertainty, great effort was made to fund the recommended projects with special funds rather than General Fund dollars. As currently projected, the City will invest $29,763,758 in capital projects over the five year plan, with only $450,000 (1.5%) expected to be paid for out of the General Fund. A complete breakdown of expected expenditures by fund is contained in the attached plan summary. 1 PROJECT DESCRIPTIONS Street Maintenance Projects Arterial Slurry Seal/Overlay — The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (<$200,000 as proposed, with prior year annual arterials budgets in the range of $700,000 to $1,000,000). Federal ARRA funds enabled the City to fund two arterial zones and accelerate our arterial maintenance program to the improved condition it is in today. Residential Slurry Seal — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are be higher than arterials on a per SF basis to maintain condition levels. Pathfinder Road Rehabilitation — This project includes the design and construction of roadway rehabilitation on Pathfinder Road between Peaceful Hills and the Westerly City Limit. This is a collaborative project with LA County Public Works because a portion of Pathfinder Road has shared jurisdiction with the City of Diamond Bar. LA County will administer the design and construction contract and Diamond Bar will fund the portions within its jurisdiction. The project was originally scheduled for FY 11/12 but has been deferred due to LA County's fund sources for this project being unavailable until FY 15/16. Traffic Manaaement/Safety Proiects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Traffic Signal Battery Back Up — City currently has 19 priority intersections equipped with battery back-up systems. The current plan is to expand with 10 intersections per year to cover the main arterial corridors of Grand, Diamond Bar Blvd, and Golden Springs Drive. Traffic Signal Infrastructure Upgrades — Traffic Signal equipment (particularly controllers and wiring) at older intersection locations requires upgrades. Older signal failures (red flash) have been tied to poor wiring or controllers that are no longer serviceable. Atypical full rewire of an intersection runs about $15,000-$20,000. z Traffic Signal System Master Plan — Goal is to develop a master plan that will assess signal system infrastructure, develop a needs analysis, and provide recommendations for long term improvements in the signal system and its operating efficiencies. The plan will identify various strategies to ensure equipment is on a program for upgrade and replacement, ensure synchronization is optimized, and will better position the City to compete for Metro/Call for Projects funds as they become available. Transportation Infrastructure Proiects Lemon Ave Interchange ROW — Lemon Ave interchange at SR/60 is in the ROW acquisition stage, involving five (5) partial residential and two (2) partial commercial property takes. Miscellaneous PW Proiects Curb Ramps — CDBG funds are anticipated to be $50,000 in FY 12/13. Therefore, plans are to develop the design for ADA curb ramp improvements within the Gateway Corp Center and around Pantera Elementary School. Construction of those areas is anticipated in FY 13/14 with available CDBG funding. Grand Avenue Enhancement Study-DBC/Shotgun — Plan is to develop a concept and design this FY for realigning Grand and Shotgun Lane to a traditional intersection using SAFETEA LU funds that were "leftover" from the Grand Avenue Street Improvement Projects. Much of the cost to realign will also involve work outside of the public RAN, which becomes ineligible for SAFETEA-LU funding. Several concepts and cost estimates have been developed and after internal discussion with CM will determine how the concepts will be presented to the Country HOA to see if there is buy in and willingness to participate in cost of improvements outside of public ROW. Median Modifications — Annual improvements have been completed at locations where line of sight is impeded due to the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. A prioritization list has been established and three (3) locations will be complete by end of FY 11-12. An additional 3 are scheduled in upcoming fiscal years. Underground Dist. (Rule 20A) — This project moves overhead power lines to underground vaults. When paying each month's bill, Diamond Bar Edison ratepayers contribute to an undergrounding account. Funds in the account are controlled by Edison, but must be used in Diamond Bar. Projects are then coordinated between the City and Edison. 91 Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design Study will evaluate groundwater and soil conditions at various roadway locations in the City and will develop drainage solutions to mitigate groundwater seepage through the street. Designs will include adding inlets and storm drain laterals to provide for conveyance of groundwater into existing storm drain systems. Parks & Recreation Proiects Design and Construction of Grandview Trail — Grandview Trail leads from the overflow parking lot at the Diamond Bar Center to a viewpoint at the west end of the trail. Project will include DG surfacing, lodgepole fencing, interpretive panel, benches and shade structure. Design planned for 12/13 FY with construction in 13/14 FY. Construction of Dog Park at Pantera Park Meadow — Planned use of CDGB funds for the construction of the accessible walkway will delay this project for three or four months. The new schedule anticipates completion in late November 2012, if the weather cooperates. Diamond Bar Center Technology Improvements — This project will implement a series of audio/visual enhancements at the DBC that will improve experiences for all users. Specific enhancements include stage lighting, various monitors, remote control options, audio/microphone improvements, laptop computer connections, etc. Design planned for 12/13 FY followed with construction in subsequent fiscal years. Design of Heritage Park Community Center Interior Upgrades — Develop design to improve and modernize interior of Heritage Park CC. Planned for 13/14 FY. Construction of Improvements at Longview Park South — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table and barbecue. Planned for 14/15 FY. Construction of Improvements at Star Dust Park — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table, barbecue and improved drainage. Planned for 15/16 FY. 0 CITY OF DIAMOND BAR 5 YEAR CAPITAL IMPROVEMENT PROJECT PLAN SUMMARY Project Description 11-12 12-13 13-14 14-15 15-16 Total Capital Improvement Project Type Street Maintenance Projects 2,218,250 1,359,058 1,451,510 1,233,300 1,513,520 7,775,638 Traffic Management/Safety Projects 360,000 440,000 336,000 347,000 154,000 1,637,000 Transportation Infrastructure Projects - 1,120,000 - 9,713,300 4,256,700 15,090,000 Miscellaneous PW Improvements 450,000 814,505 188,000 1,271,000 87,000 2,810,505 Park and Rec. Improvements 1,463,385 148,940 238,290 300,000 300,000 2,450,615 Total 4,491,635 3,882,503 2,213,800 12,864,600 6,311,220 29,763,758 Total 4,491,635 3,882,503 2,213,800 12,864,600 6,311,220 29,763,758 Project Description 11.12 12-13 13-14 14.15 15-16 Total Expenditures By Fund CDBG Funds 155,979 74,791 82,000 234,000 237,000 783,770 COI - - - 1,403,860 2,362,140 3,766,000 Gas Tax Fund 676,099 662,000 708,960 477,930 423,290 2,948,279 General Fund - - - 150,000 300,000 450,000 Hauler Fees 118,450 119,058 119,500 121,000 122,500 600,508 HSIP - - - 400,000 - 400,000 Land & Water Conservation Grant - 25,000 88,290 - - 113,290 Measure R - Local Return Fd 521,915 598,000 692,050 571,000 588,000 2,970,965 Metro Call for Projects - - - 2,294,000 - 2,294,000 MTA Local Funds 153,786 - - - 153,786 Park Development Fund 497,464 113,654 100,000 - 711,118 Prop A Sale 121,000 - - 150,000 271,000 Prop A Transportation - 30,000 - - - 30,000 Prop C 865,000 540,000 373,000 519,370 233,730 2,531,100 Prop 84 Nature Education Facilities Program Grant 61,063 - - - - 61,063 Quimby Funds 367,729 - 50,000 - - 417,729 Rec Trails Grant 304,920 - - - - 304,920 Rivers & Mtns Conservancy 76,230 - - - - 76,230 Rule 20A - - - 1,078,000 - 1,078,000 SAFETEA-LU - 1,720,000 - 5,615,440 1,894,560 9,230,000 STPL 522,000 - - - - 522,000 TDA 50,000 50,000 Total 4,491,635 3,882,503 2,213,800 12,864,600 6,311,220 29,763,758 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 11.12 Project: Description . - Total Cost Measure Prop TDA MTA Local Project Description Total Cost Gas Tax Fund 'Hauler Fees Measure R funds Pro" C STPL Prop A Sale Street Improvement Projects CCTV Cameras - Traffic Signal Management 115,000 - 115,000 Residential Slurry Seal -Area 1A 1,000,000 676,099 118,450 205,451 - - - - Arterial Slurry Seal/Overlay - Zone 6 170,000 - - - - 170,000 - - Chino Hills Parkway Rehabilitation 800,000 - - 124,214 153,786 - 522,000 - Pathfinder Road Rehabilitation (West City/Peaceful) - Postponed 248,250 - - 127,250 - - - 121,000 Total - Street Improvement Projects 2,218,250 676,099 118,450 456,915 153,786 170,000 522,000 121,000 Project: Description . - Total Cost Measure Prop TDA Traffic ManagemenVSafety Projects - 63,257 - 68,343 - - NTMP 65,000 65,000 - CCTV Cameras - Traffic Signal Management 115,000 - 115,000 TS -Battery Backup System @ 10 Intersections 180,000 - 180,000 Total -Traffic Mgmt./Safety Projects 360,000 65,000 295,000 Project Description Total Cost Prop TDA Miscellaneous Improvements - 63,257 - 68,343 - - Curb Ramp Installation -Maple Hill/Chaparral - - - Median Modification (Grand/Summitridge) 100,000 100,000 - Grand Avenue Enhancement Study-DBC/Shotgun 25,000 25,000 - Golden Springs Dr Drainage Improvement 275,000 275,000 - Pathfinder Road Sidewalk Improvement/Erosion Con 50,000 - 50,000 Total -Trans. Infrastructure Improvements 450,000 400,000 50,000 Trails Freestanding Interpretive Exhibits Dog Park at Pantera Park Meadow Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) Washington Street Park - Construction ADA Retrofit - Stardust, Silvertip & Longview. Silver Tip Mini Park Improvements Syc Cyn Crk Repair & Tot Lot Wall - Design - Cancelled Total - Parks and Rec. Improvements 87,835 - 13,386 61,063 13,386 - - 131,600 - 63,257 - 68,343 - - 381,150 - - - - 76,230 304,920 510,000 - 370,000 - 140,000 - - 52,800 52,800 - - - - 300,000 103,179 50,821 - 146,000 - - 1,463,385 155,979 497,464 61,063 367,729 76,230 304,920 Expenditures by Fund CDBG Funds COI Gas Tax Fund General Fund Hauler Fees HSIP Measure R - Local Return Fd Metro Call for Projects MTA Local Funds Park Development Fund Prop A Sale Prop C Prop 84 Nature Education Facilities Program Grant Quimby Funds Rec Trails Grant Rivers 3 Mtns Conservancy Rule 20A SAFETEA-LU STPL TDA CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 11-12 CIP Project Type Totals 155,979 Street Improvements - Traffic Control Improvements 676,099 Miscellaneous Improvements - Park and Rec. Improvements 118,450 521,915 153,786 497,464 121,000 865,000 61,063 367,729 304,920 76,230 522,000 50,000 4,491,635 2,218,250 360,000 450,000 1,463,385 4,491,635 Street Improvement Projects Collectors -Area 1 B Zone 7 Arterial Slurry Residential Slurry Seal - Area 1 B Total - Street Improvement Projects CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 12-13 135,000 Gast 135,000 120,000 120,000 1,104,058 527,000 458,000 119,058 1,359,058 120,000 662,000 458,000 119,058 Project # Project Description Total Cost Prop A Prop C Measure R Traffic Management/Safety Projects Neighborhood Traffic Management Program 40,000 - 40,000 Traffic Signal System Master Plan 30,000 30,000 TS -Battery Backup Systems 370,000 - 370,000 Total - Traffic Projects 440,000 30,000 370,000 40,000 Project # Project Description Total Cost SAFETEA-LU Transportation Infrastructure Improvements Lemon Ave. Interchange Project - ROW 1,120,000 1,120,000 TOTAL 1,120,000 1,120,000 Project # Project Description Total Cost Measure R CDBG Prop C SAFETEA-LU Miscellaneous PW Improvements Curb Ramp Design (Gateway Corp Center) 64,505 64,505 Median Modification Diamond Bar Blvd/Silver Hawk 50,000 50,000 Comprehensive Groundwater Drainage Study & Storm Drah 100,000 100,000 (Cold Spring, Cleghorn, Flap Jack, Rancheria, Copley) Grand Avenue Enhancement 600,000 - 600,000 TOTAL 814,505 100,000 64,505 50,000 600,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 12-13 a D. ie�t naa,i ,rico Total Cost CDBG Quimby Park Dev Fund General runa..consery "rant oate rams Parks and Rec Improvements Grandview Trail Design 26312 Dog Park at Pantera Park Meadow Longview South Mini Park Improvements TOTAL FY 12-13 CIP Projects Grand Total Funding Source Totals 50,000 98,940 10,286 25,000 88,654 25,000 148,940 10,286 - 113,654 - 25,000 - $3,882,503 General Fund - Measure R - Local Return Fd 598,000 Gas Tax Fund 662,000 Sale of Prop A - Hauler Fees 119,058 TEA 1,720,000 CDBG Funds 74,791 Prop A 30,000 Prop C 540,000 Prop A Safe Parks - Quimby Funds - Park Development Fund 113,654 Land & Water Conservation Grant 25,000 Prop 84 Nature Education Facilities Program Grant - $3,882,503 CIP Project Type Totals Street Improvements 1,359,058 Traffic Control Improvements 440,000 Transportation Infrastructure Improvements 1,120,000 Miscellaneous Improvements 814,505 Park and Rec. Improvements 148,940 3,882,503 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 13-14 I '.Proiect Description Total Cost Gas Tax Fund cHauler Fees'.: 'Measure R_J iintenance Projects Residential Slurry Seal/Overlay Arterial Slurry Seal/Overlay Total - Street Improvement Projects 1,313,460 708,960 119,500 485,000 138,050 - - 138,050 1,451,510 708,960 119,500 623,050 anagement/Safety Projects Traffic Signal Battery Back Up 190,000 - 190,000 NTMP 69,000 69,000 - Traffic Signal Infrastructure Upgrades 77,000 - 77,000 Total - Traffic Mgmt./Safety Projects, 336,000 69,000 267,000 PW Improvements Curb Ramps Median Modifications Total - Miscellaneous PW Improvements 82,000 82,000 - 106,000 - 106,000 188,000 82,000 106,000 d Rec Improvements Grandview Trail Construction 188,290 100,000 88,290 Design Heritage Park Comm. Ctr. Interior Upgrades 50,000 - 50,000 - Total - Parks and Rec. Improvements 238,290 100,000 50,000 88,290 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 13-14 Expenditures by Fund CDBG Funds COI Gas Tax Fund General Fund Hauler Fees HSIP Land & Water Conservation Grant Measure R - Local Return Fd Metro Call for Projects MTA Local Funds Park Development Fund Prop A Sale Prop C Prop 84 Nature Education Facilities Program Grant Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy Rule 20A SAFETEA-LU STPL TDA Total CIP Project Type Totals 82,000 Street Maintenance Projects - Traffic Management/Safety Projects 708,960 Transportation Infrastructure Projects - Miscellaneous PW Improvements 119,500 Park and Rec. Improvements 88,290 692,050 100,000 373,000 50,000 2,213,800 1,451,510 336,000 188,000 238,290 2,213,800 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY U-15 Street Maintenance Projects Residential Slurry Seal/Overlay 1,098,930 477,930 121,000 500,000 - Arterial Slurry Seal/Overlay 134,370 - - - 134,370 Total - Street Improvement Projects 1,233,300 477,930 121,000 500,000 134,370 Management/Safety Projects Traffic. Signal Battery Back Up NTMP Traffic Signal Infrastructure Upgrades Total - Traffic Mgmt./Safety, Projects 197,000 197,000 - 71,000 - 71,000 79,000 79,000 347,000 276,000 71,000 Project DescriptionTotal Cost COI HSIP Projects SAFETEA-LU ransportation Infrastructure Improvements Lemon Ave. Interchange Project - Construction 9,713,300 1,403,860 400,000 2,294,000 5,615,440 12 of 18 month construction period Total - Trans. Infrastructure Improvements 9,713,300 1,403,860 400,000 2,294,000 5,615,440 Miscellaneous PW Improvements Curb Ramps 84,000 84,000 - - Median Modifications 109,000 - 109,000 - Undergrount Dist. (Rule 20A)** 1,078,000 Total - Miscellaneous PW Improvements 1,271,000 84,000 109,000 1,078,000 **Assumes $95,000 increase per year from FY 11-12 base year total of $793,000 to estimated $1,078,000 Parks and Rec Improvements Construct Improvements at Longview Park South 300,000 150,000 150,000 Total- Parks and Rec. Improvements 300,000 150,000 150,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 14-15 Expenditures by Fund CIP Project Type Totals CDBG Funds 234,000 Street Maintenance Projects COI 1,403,860 Traffic Management/Safety Projects Gas Tax Fund 477,930 Transportation Infrastructure Projects General Fund 150,000 Miscellaneous PW Improvements Hauler Fees 121,000 Park and Rec. Improvements HSIP 400,000 Measure R - Local Return Fd 571,000 Metro Call for Projects 2,294,000 MTA Local Funds - Park Development Fund - Prop A Sale - Prop C 519,370 Prop 84 Nature Education Facilities Program Grant - Quimby Funds - Rec Trails Grant - Rivers & Mtns Conservancy - Rule 20A 1,078,000 SAFETEA-LU 5,615,440 STPL - TDA 12,864,600 1,233,300 347,000 9,713,300 1,271,000 300,000 12,864,600 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 15-16 Project :Description Total Cost Gas Tax Fund Hauler Fees ;Measure R Prop C Sale Prop A General Fund Street Maintenance Projects Residential Slurry Seal/Overlay 1,060,790 423,290 122,500 515,000 - Arterial Slurry Seal/Overlay 152,730 - - - 152,730 Pathfinder Road Rehab (West City Limit/Peaceful Hills) 300,000 - 150,000 150,000 Total - Street Improvement Projects 1,513,520 423,290 122,500 515,000 152,730 150,000 150,000 Project Description Total Cost Measure R Prop C _ Traffic Management/Safety Projects Traffic Signal Infrastructure Upgrades 81,000 - 81,000 NTMP 73,000 73,000 - Total - Traffic Mgmt./Safety Projects 154,000 73,000 81,000 Cation Infrastructure Improvements Lemon Ave. Interchange Project - Construction 6 of 18 month construction period Total - Trans. Infrastructure Improvements PW Improvements Curb Ramps Total - Miscellaneous PW Improvements 4,256,700 2,362,140 1,894,560 4,256,700 2,362,140 1,894,560 67,000 87,000 87,000 87,000 Project Description. Total Cost General Fund CDBG Parks and Rec Improvements Construct Improvements at Star Dust Park 300,000 150,000 150,000 Total - Parks and Rec. Improvements 300,000 150,000 150,000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 15-16 Expenditures by Fund CIP Project Type Totals CDBG Funds 237,000 Street Maintenance Projects 1,513,520 COI 2,362,140 Traffic Management/Safety Projects 154,000 Gas Tax Fund 423,290 Transportation Infrastructure Projects 4,256,700 General Fund 300,000 Miscellaneous PW Improvements 87,000 Hauler Fees 122,500 Park and Rec. Improvements 300,000 HSIP - 6,311,220 Measure R - Local Return Fd 588,000 Metro Call for Projects - MTA Local Funds - Park Development Fund - Prop A Sale 150,000 Prop C 233,730 Prop 84 Nature Education Facilities Program Grant - Quimby Funds - Rec Trails Grant - Rivers & Mtns Conservancy - Rule 20A - SAFETEA-LU 1,894,560 STPL - TDA 6,311,220 CIP Proiects Street Maintenance Projects 11-12 12-13 13-14 14-15 10-10 iota 2,218,250 1,359,058 1,451,510 1,233,300 1,513,520 7,775,638 Traffic Management/Safety Projects 360,000 440,000 336,000 347,000 154,000 1,637,000 Transportation Infrastructure Projects - 1,120,000 - 9,713,300 4,256,700 15,090,000 Miscellaneous PW Improvements 450,000 814,505 188,000 1,271,000 87,000 2,810,505 Park and Rec. Improvements 1,463,385 148,940 238,290 300,000 300,000 2,450,615 T..4..1 4.491.635 3.882,503 2,213,800 12,864,600 .6;311,220 29,763,758 Expenditures by Fund CDBG Funds 11-12 I 155,979 "-10 74,791 " "' 82,000 "-" 234,000 -i' 237,000 0 783,770 COI - - 1,403,860 2,362,140 3,766,000 Gas Tax Fund 676,099 662,000 708,960 477,930 423,290 2,948,279 General Fund - - - 150,000 300,000 450,000 Hauler Fees 118,450 119,058 119,500 121,000 122,500 600,508 HSIP - - - 400,000 400,000 Land & Water Conservation Grant - 25,000 88,290 - - 113,290 Measure R - Local Return Fd 521,915 598,000 692,050 571,000 588,000 2,970,965 Metro Call for Projects - - - 2,294,000 - 2,294,000 MTA Local Funds 153,786 - - - 153,786 Park Development Fund 497,464 113,654 100,000 - 711,118 Prop A Sale 121,000 - - 150,000 271,000 Prop A Transportation - 30,000 - - - 30,000 Prop C 865,000 540,000 373,000 519,370 233,730 2,531,100 Prop 84 Nature Education Facilities Program Grant 61,063 - - - - 61,063 Quimby Funds 367,729 - 50,000 - - 417,729 Rec Trails Grant 304,920 - - - - 304,920 Rivers & Mtns Conservancy 76,230 - - - - 76,230 Rule 20A - - - 1,078,000 - 1,078,000 SAFETEA-LU - 1,720,000 - 5,615,440 1,894,560 9,230,000 STPL 522,000 - - - - 522,000 TDA 50,000 50,000 City Council Study Session May 15, 2012 INTRODUCTION of FIVE-YEAR CAPITAL IMPROVEMENT PLAN FY I 1/ 12 thru FY 15/ 16 The Five Year Capital Improvement Plan (CIP) is presented by the City Manager as a component of the municipal budget, incorporating: ❑ Policies established in the General Plan ❑ City Council's Goals & Objectives ❑ Professional recommendations of the City's executive staff ❑ Pavement Management Program, Comprehensive Infrastructure Management Plan, and Parks Master Plan As currently projected, the City will invest: ❑ $29,763,758 in capital projects over the five year plan ❑ Only $450,000 (1.5%) expected to be paid out of the General Fund ❑A total 59 projects are included in this CIP program ❑ A complete breakdown of expected expenditures by fund is contained in the plan summary CITY OF DIAMOND BAR 5 YEAR CAPITAL IMPROVEMENT PROJECT PLAN _ SUMMARY Protect Description 11-12 12-13 13-14 14-15 15-16 Total Capital Improvement Project Type Street Maintenance Projects 2,218,250 1,359,058 1,451,510 1,233,300 1,513,520 7,775,638 Traffic Management/Safety Projects 360,000 440,000 336,000 347,000 154,000 1,637,000 Transportation Infrastructure Projects - 1,120,000 - 9,713,300 4,256,700 15,090,000 Miscellaneous PW Improvements 450,000 814,505 188,000 1,271,000 87,000 2,810,505 Park and Rec.lmprovements 1,463,385 148,940 238,290 300,000 300,000 2,450,615 Total 4,491,635 3,882,503 2,213,800 12,864,600 6,311,220 29,753,758 Project Description 11-12 12-13 13-14 14-15 15-16 Total Expenditures By Fund CABG Funds 155,979 74,791' 82,00,0 234,000 237,000 783,770 Col - - - 1,403,860 2,362,140 ! 3,766,000 Gas Tax Fund 676,099 662,000 708,960 477,930 - 423,290 2,948,279 General Fund - 150,000 300,000 450,000 Hauler Fees 118,450 119,05.8 119_.500 121,000 122.500 600,508 HSIP _ 400,000 - 400,000 Land & Water Conservation Grant - 25,000 88,290 - 113,290 Measure R Local Return Fd 521,915 598,000 692,050 571,000 588,000 2,970,965 Metro Call for Projects 2,294,000 2,294,000 MTA Local Funds 153,786 153,786 Park Development Fund 497,464 ' 113,654 100,000 711,118 Prop ASale _ 121,000, - 150,000 271,000 Prop A Transportation 30,000 - 30,000 Prop C 865,000 540,000 373_,000 519,370 233,730 2,531,109 Prop 84 Nature Education Facilities Program Grant 61,063 -_ - 61,063 Quimby Funds 367,729 - 50,000 417,729 Rec Trails Grant 304,920 - 304,920' Rivers & Mtns Conservancy 76,230 76,230 Rule 20A - - 1,078,000 - 1,078,000 5AFEfEA-LU 1,720.000 5 615,440 1,894,560 9,230,000 STPL 522,000 ' - 522,000 . TDA 50,000 _ 50;000', Total i 4,491,635 3,882,503 2,213,800 12,864,600 6,311,220 '': 29,763,758 Capital + oProgram Grand Avenue Enhancement Design \ ® Construction Residential Slurry SeaVOverlay Arterial Slurry SeallOveriay Right of Way (ROW) Grand Avenue Enhancement Capital i •Program JNU R Capital 1 o'.Program Grandview Trail Design Construction Residential Slurry Seal/Overlay Arterial Slurry Seal/Overlay Grandview Trail Capital 1i o • ii f 0 Design Construction Residential Slurry Seal/Overlay Arterial Slurry Seal/Oveday CDBG Curb Ramp Improvements Capital Improvement r fi14-15 Construction Residential Slurry Seal/Overlay Arterial SlurrySeal/Oveday Longview Park South � COlE�"ZJl 4 Y2i',ii LGIa n tUry Pru Fc T+, c 1. N EW VM1E30`.9859 coo, Ic Ar cr N.)vcs FCR *UTJRE INSTALLATION, 181D.k. R'4A, 2 FkHANtsu 4Qh'CRETc PA'AfA, l"dTh k-ITRWk T FIPF61i. a. NLYtdOAA^.dE3S19Lk' N(ALA:V/nY WIT:t 1e1£61 U.NROC IF �) S'H. 4, N3,W 6NACCT2;t_. 5, NPI!'ISMO TARE LDCaTIva. d.NEW ' AST-lr'CET'TAAC J. Mc MN -0 T CTLOT ISYILI I11 UZ NL e. NENlN150Q-,.'f RGtnVALL 9. NEAT FLp;VFRiFdG ACaENi?F.EE - 1C N, l/t t, yhN4H ANG>•GV. 1t. WLNST'JtgING 96va1. 17. LA g GNG V;LL FOIA.LA V, 5P. £XY6f NG VGLLF.v OnLLL+v,FilA iP i£}Alll 1E. EHdE:INts dd67L7 FALL COURT?GneFAkis, hYn'yha'n: N'flrr fi91x4A524'NNgIIE aI P!Al1,r�pi{Bw.1 YGI IO HF)ri Nc.e iiybEcr S'�.^:3:in].. Capital r ! it.. Program FY 14 Lemon Avenue Interchange construction ' Residential Slurry SeaVOveday r y«,Z„ Arterial Slurry Seal/Overlay Capital w t, Program a: Star Dust Park I. BEtYTPn TGu?i312LE GCNG�F. Wq:K 14'IAY_:AEF11UAtl BKV�_IN NNSI I. A JEt?NHta4G� f 4'PT eyY.me3 vnTT r�eTanrwm Firvlw ]. Lkn P.U38e13SLL94V.^.3.N?.T £::.Yh3Ei idGSM J!Lv [ICT0.FE .. 4`IBpiill'.I �IBY. V10'1 2 NE'11.:.V9NRY8E/RV"fTL'� 1 N F11�iAERIM1'u FGL�TRE£. r V Ai�IyNIPE, R't 1I1T4 W. ��.CIC\'i(:A2G3Q VVICf1 IL GFJiCItC'i[FI^'VlC J'f(1 til. ,d..Iv\l eV 6'I[tY IV HCV �4tl.W 06FPE H6RM`.M1'FlMN?F, tb.Cay..m 4rx aelm�iv..err:,� Construction Residential SlurrySeal(Overlay Artenal Sluny Seal(Oveday Star Dust Park I. BEtYTPn TGu?i312LE GCNG�F. Wq:K 14'IAY_:AEF11UAtl BKV�_IN NNSI I. A JEt?NHta4G� f 4'PT eyY.me3 vnTT r�eTanrwm Firvlw ]. Lkn P.U38e13SLL94V.^.3.N?.T £::.Yh3Ei idGSM J!Lv [ICT0.FE .. 4`IBpiill'.I �IBY. V10'1 2 NE'11.:.V9NRY8E/RV"fTL'� 1 N F11�iAERIM1'u FGL�TRE£. r V Ai�IyNIPE, R't 1I1T4 W. ��.CIC\'i(:A2G3Q VVICf1 IL GFJiCItC'i[FI^'VlC J'f(1 til. ,d..Iv\l eV 6'I[tY IV HCV �4tl.W 06FPE H6RM`.M1'FlMN?F, tb.Cay..m 4rx aelm�iv..err:,� Pathfinder Road Rehab cawrr or SURVEY , crrr or CPS AAM IFS � , O/AAgw 8" RIWt ` OKCJ I � Y— "i 11 Ex %LK ExST��---- -.4, ti..� �AESST 5I CAG ac xF",,_AfiAu CAG PATHFINDER ROAD TYPICAL SECTION 1.175 FT E/O BREA CYN CUT-OFF RD TO 2.456 FT E/U BREA CYN CUT-OFF RD W SCALE This document is intended to be a dynamic evolving plan which will facilitate meeting future capital needs of the community. The factors influencing the plan include: ❑ Forecast Demand ❑ Level of Service Standards ❑ Capital Project Requests and Evaluation ❑ Funding Plans ❑ Commitment Questions /Comments Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 1, 2012 CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City Council meeting to order at 6:32 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Council Member Steve Tye led the Pledge of Allegiance. INVOCATION: Pastor Bob Stebe, Northminister Presbyterian Church gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Steve Tye, Mayor Pro Tem Jack Tanaka, and Mayor Ling -Ling Chang Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Ryan McLean, Assistant to the City Manager; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: CM/DeStefano and CA/Jenkins requested that following tonight's Regular Meeting, Council recess to. Closed Session for consideration of Government Code Section 54956.9(c) Conference with Legal Council — Initiation of Litigation — 1 Case. CA/Jenkins stated that in order to add this matter to tonight's agenda it requires a 2/3 majority vote by Council. C/Tye moved, C/Herrera seconded, to add the item to the Closed Session following the conclusion of the Regular City Council meeting agenda. Without objection, the motion was so ordered. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Chang proclaimed May 2012 as Water Awareness Month and presented the Proclamation to Board President Allen Wu and Director Barbara Carrera. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 CM/DeStefano announced that on Wednesday, May 16, the 4 -Corners Coalition would host the 3rd An nual 201 2 Economic Summit featuring panel discussions on the state of the economy at the local, regional and state level as well as the SCAG and its regional economic strategy. Call MAY 1, 2012 PAGE 2 CITY COUNCIL the City or contact the 4 -Corners Coalition for tickets. 2.2 Assistant Fire Chief Stone spoke about the Tonner Canyon Drill scheduled for May 9, 10 and 11 from 8:00 a.m. to noon. 3. PUBLIC COMMENTS: None Offered 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Sycamore Canyon Park Trail — Phase IV Dedication — May 5, 2012 — 10:00 a.m., Sycamore Canyon Park Trail, Diamond Bar Boulevard. 5.2 Planning Commission Meeting — May 8, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.3 Traffic and Transportation Commission Meeting May 10, 2012 — 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.4 23rd Annual City Birthday Celebration — May 12, 2012 — 11:00 a.m. to 5:00 p.m. - Carnival rides until 6:00 p.m. — Pantera Park, 738 Pantera Drive. 5.5 City Council Meeting — May 15, 2012 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tye moved, C/Everett seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS 6.1 CITY COUNCIL MINUTES: Everett, Herrera, Tye, MPT/Tanaka, M/Chang None None 6.1.1 Study Session of April 17, 2012 —Approved as submitted. 6.1.2 Regular Meeting of April 17, 2012 - Approved as submitted. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of March 13, 2012. 6.3 RATIFIED CHECK REGISTER Dated April 12, 2012 through April 25, 2012 totaling $969,475.76. 6.4 APPROVED TREASURER'S STATEMENT — for March 2012. MAY 1, 2012 PAGE 3 CITY COUNCIL 6.5 APPROVED FISCAL YEAR 2012-13 CITY COUNCIL GOALS AND OBJECTIVES. 6.6 ADOPTED RESOLUTION NO. 2012-17 APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 011-N TO ADMINISTERING AGENCY -STATE AGREEMENT NO. 07-5455R FOR UTILIZATION OF FEDERAL FUNDS IN THE AMOUNT OF $1,120,000 ON THE SR 60/LEMON AVENUE PARTIAL DIAMOND INTERCHANGE PROJECT (RIGHT-OF-WAY PHASE) FEDERAL PROJECT #HPLU-5455(007). 6.7 APPROVED REPAIR AND LICENSE AGREEMENT FOR HELICOPTER LANDING SITE (HELISPOT 120A) BETWEEN THE CITY AND THE CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY. 6.8 ACCEPTED WORK PERFORMED BY ACE CONSTRUCTION, INC. FOR CONSTRUCTION OF SYCAMORE CANYON TRAIL — PHASE IV; DIRECTED THE CITY CLERK TO FILE THE NOTICE OF COMPLETION AND RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. 6.9 SECOND READING OF ORDINANCE NO. 08(2012): AMENDING DIAMOND BAR MUNICIPAL CODE SECTION 1.04.010(e) REGARDING AWARD OF ATTORNEY'S FEES AND COSTS IN NUISANCE ABATEMENT ACTIONS. 6.10 APPROVED AMENDMENT NO. 1 WITH ALL CITY MANAGEMENT SERVICES, INC. TO EXTEND THE CURRENT CROSSING GUARD SERVICES CONTRACT FOR A PERIOD OF TWO (2) YEARS (JULY 1, 2012 THROUGH JUNE 30, 2014). 7. PUBLIC HEARING: 7.1 ADOPT RESOLUTION NO. 2012-18: ESTABLISHING AND ADOPTING SCHEDULES OF RATES, FEES, AND CHARGES FOR SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT, COMMUNITY SERVICES AND PUBLIC WORKS/ENGINEERING DEPARTMENTS OF THE CITY OF DIAMOND BAR. ACM/McLean reported that this is the last stage of implementation of the Council's adopted User Fee adjustments. The majority of the City's user fees have gone unchanged since 1988. In September 2010 the City Council adopted a comprehensive adjustment plan to ensure that the City's subsidization of user fees was reduced. The adopted plan captures 12 years of missed CPI adjustments which total 29.4 percent from 1998 to 2000 and phases the adjustments in with 9.8 percent increments over three years. Concurrently, the annual CPI adjustment for each year of the MAY 1, 2012 PAGE 4 CITY COUNCIL phasing period is applied to ensure the City will not fall behind yet again. Staff's recommendation moves the Council's plan forward as follows: For all eligible fees in Planning, Public Works, Engineering and Building and Safety, Electrical, Plumbing and Mechanical categories with the final 9.8 percent phased adjustment in the March to March CPI for 2012, two percent is applied. This results in a standard adjustment of 11.8 percent for most fees in these categories. Any fees found to be at full cost recovery levels are subject only to the annual CPI adjustment of two percent. Additionally, staff recommends that the Deposit Based Fee for the traffic count plan check in the Public Works Engineering category be reduced to $750 per staffs review. Any project exceeding the newly lowered deposit amount will be subject to additional costs based solely on the size of the project and the costs incurred. The City's Building Construction user fees are subject only to a two percent CPI increase since the Council approved updates to this category in late 2011. Also, user fees for Community Services items remain unchanged and are not subject to any CPI adjustment at this time. Upon approval by the City Council the user fees will become effective on July 1, 2012 with annual CPI adjustments applied administratively each year thereafter. M/Chang opened the Public Hearing. With no one present who wished to speak on this item, M/Chang closed the Public Hearing. C/Herrera moved, C/Everett seconded, to adopt Resolution No. 2012-18: Establishing and Adopting Schedules of Rates, Fees, and Charges for Services provided by the Community Development, Community Services and Public Works/Engineering Departments of the City of Diamond Bar. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tye, MPT/Tanaka, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 ADOPT ORDINANCE NO. 07A (2012): AN ORDINANCE EXTENDING URGENCY ORDINANCE NO. 07(2012) PROHIBITING THE ISSUANCE OF PERMITS FOR ESTABLISHMENT OF LAND USES ON THE SITE OF THE FORMER DIAMOND BAR HONDA DEALERSHIP AND ITS ADJACENT PARCELS AT THE NORTHWEST CORNER OF THE SR60/GRAND AVENUE INTERCHANGE PURSUANT TO GOVERNMENT CODE SECTION 65858. CDD/Gubman stated that because of continued uncertainty regarding the final configuration, size and constraints that would affect the Honda property as a result of planned freeway improvement projects and future MAY 1, 2012 PAGE 5 CITY COUNCIL of the adjacent Industry Business Park project a moratorium was placed on the site on April 3, 2012. That moratorium was good for an initial 45 days with expiration on May 18, 2012. Staff is currently in the process of studying and developing new zoning regulations that would apply to the Honda property. Part of that effort includes receiving proposals from consultants to guide the City with a marketing strategy to use in the crafting of the revised land use standards. Because of the time needed to accomplish this task, the matter will continue to be studied beyond the current May 18 expiration date. Under State law, the Council is authorized to extend the moratorium for an additional 10 months and 15 days per the resolution which if passed, would extend the moratorium until April 3, 2013. Prior to that time, staff hopes to come back to the Planning Commission and the City Council with a zoning ordinance that would apply to the Honda property. M/Chang opened the Public Hearing. With no one present who wished to speak on this item, M/Chang closed the Public Hearing. C/Herrera moved, MPT/Tanaka seconded, to adopt Ordinance No. 07A (2012): An Ordinance extending Urgency Ordinance No. 07(2012) Prohibiting the Issuance of Permits for Establishment of Land Uses on the Site of the former Diamond Bar Honda Dealership and its adjacent parcels at the northwest corner of the SR60/Grand Avenue Interchange pursuant to Government Code Section 65858. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tye, MPT/Tanaka, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett thanked CA/Jenkins for conducting the Ethics Training on April 19tH On April 23rd Deanne Homes Assn. held a Neighborhood Watch meeting conducted by recently retired Deputy Mark St. Amant. He reminded residents to practice fire safety, weed clearing, safety and law enforcement at home, and to be prepared for earthquakes. He and MPT/Tanaka attended the DB/Walnut Sheriff's Station Volunteer Thank You and celebration recognition dinner. Last Friday he attended the Arbor Day Celebration at Pantera Elementary School where students planted five trees donated by West Coast Arborists. C/Everett joined 1000 people in attending the Walnut Valley Water District's 60th Anniver- MAY 1, 2012 PAGE 6 CITY COUNCIL sary presentation and open house. During Water Awareness Month residents are reminded to make water conservation a way of life. On Sunday he attended the 19th Annual Diamond Bar Friends of the Library's Wine Soiree and Benefit Auction and a week prior to that he attended the 19th Annual Spring Soccer Cottontail Country Classic. C/Tye congratulated the Diamond Bar Friends of the Library on a terrific 19th Annual Wine Soiree and offered a special thanks to Eileen Tillery, Kathleen Newe and Rick Rodgers. He hoped to see everyone at the 23`d City Birthday Celebration and that those who could would support the Diamond Bar Community Foundation Golf Tournament co-sponsored by the Rotary Club of Walnut Valley. C/Herrera said that today, sadly, she attended the funeral for Father Donald Potthoff, former pastor of St. Denis Church and 41 -year resident of D.B. Father Potthoff was founder of St. Denis and pastor for 22 years at the Church. She requested that tonight's meeting be adjourned in his honor. She hoped that her colleagues and commissioners would attend the 4 Corners Economic Summit that CM/DeStefano spoke about. MPT/Tanaka attended the DB Senior Spring Dance and Dinner last Thursday evening. Last Saturday he attended the Walnut Valley Educational Foundation's Annual Teddy Bear Tea, a fundraiser for teacher's mini -grants and other programs. Last Saturday and Sunday he attended the AYSO Region XXXI 19th Annual Cottontail Classic. He attended the Neighborhood Watch meeting which was very well attended. He attended the DB/Walnut Station Sheriffs Booster RecognitionDinner and he congratulated all seven honoree's. Last Friday he attended the Arbor Day Celebration at Pantera Elementary School where several groups planted trees. On Saturday he attended the Walnut Valley Water District's 60th Annual Anniversary Celebration. Last Sunday he attended the 19th Annual Diamond Bar Friends of the Library Wine Soiree. Father Potthoff served as pastor for 22 years, retired in 1993 and remained in DB until his passing. In December 2011 Father Potthoff celebrated his 90th Birthday. Next Monday, May 7, would have marked the 63`d an niversary of his being ordained in to the priesthood and this coming Thursday will mark the 41St Anniversary of St. Denis Parish. M/Chang reminded everyone to follow her on Twitter, Facebook and Foursquare. According to Facebook the City's outreach was up 56 percent to over 1500 individuals the week of the originally scheduled City Birthday party. She thanked CA/Jenkins for running an excellent and fun Ethics training session. She was asked to speak at the Electrical Vehicle Forum during which she and Mayor Michael Cacciotti gave welcome remarks and along with other city officials participated on a panel regarding electrical vehicles and the cities' visions. She attended the Walnut Valley Educational Foundation's Teddy Bear Tea and engaged in a bidding war for a painting. She and CM/DeStefano attended the League Legislative Action Days in Sacramento last week and also participated in Agenda No. 6.1 - Amended MAY 1. 2012 PAGE 7 CITY COUNCIL Potthoff served as pastor for 22 years, retired in 1993 and remained in DB until his passing. In December 2011 Father Potthoff celebrated his 90th Birthday. Next Monday, May 7, would have marked the 63`d anniversary of his being ordained in to the priesthood and this coming Thursday will mark the 41st Anniversary of St. Denis Parish. M/Chang reminded everyone to follow her on Twitter, Facebook and Foursquare. According to Facebook the City's outreach was up 56 percent to over 1500 individuals the week of the originally scheduled City Birthday party. She thanked CA/Jenkins for running an excellent and fun Ethics training session. She was asked to speak at the Electrical Vehicle Forum during which she and Mayor Michael Cacciotti gave welcome remarks and along with other city officials participated on a panel regarding electrical vehicles and the cities' visions. She attended the Walnut Valley Educational Foundation's Teddy Bear Tea and engaged in a bidding war for a painting. She and CM/DeStefano attended the League Legislative Action Days in Sacramento last week and also participated in the San Gabriel Valley Legislative Caucus meeting and joined C/Herrera who was present representing Foothill Transit. She thanked everyone who helped coordinate the Friends of the Library Wine Soiree event. Today she attended the Southern California Edison GAP (Government Advisory Panel) meeting. She and CM/DeStefano attended the meeting of the Oversight Board of the Successor Agency to the Industry Urban Development Agency meeting to urge the Board to approve previously allocated and obligated mitigation measures as required by the EIR's related to Grand Avenue, SR57160 and Lemon Avenue. RECESS: M/Chang recessed the regular meeting to Closed Session at 7:18 p. M. RECONVENE: M/Chang reconvened the City Council meeting at 7:55 p.m. CA/Jenkins reported that the City Council went into Closed Session at 7:30 p.m. There were no public comments, no additions and no reportable action was taken. Closed Session was recessed back to the Regular Meeting at 7:55 p.m. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the Regular City Council Meeting at 7:55 p.m. in memory of Father Donald Potthoff . TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2012. LING -LING CHANG, MAYOR Agenda No. 6.2(a) CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION AQMD CONFERENCE ROOM CC -2 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 26, 2012 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:00 p.m. in Room CC -2 of the SCAQMD, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL. Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent and Christy Murphey, Recreation Superintendent, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the November 17, 2011 Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the November 17, 2011 Meeting Minutes as presented. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey C/Owens asked how many kids are included in the 12-13 year old basketball division and RS/Murphey responded that there are six teams with eight on each team. Chair/Roberto asked how the City did versus last year and RS/Murphey responded that it was about the same. C/Owens commented on his attendance at the Rose Parade. Discussion ensued. JANUARY 26, 2012 PAGE 2 P&R CONUMSSION -2.2 Parks Report — PMS/Jordan C/Liang asked if staff planned to improve the stage- lighting at the Diamond Bar Center and CSD/Rose responded yes, that an RFP will be sent out to improve the lighting as well- as, other improvements for possible inclusion in the upcoming budget. C/Owens asked if there had been any concerns expressed regarding the lighting at the batting cages. CSD/Rose said he was not aware of any concerns. C/Grundy asked if there had been any more instances of vandalism. PMS/Jordan responded that there had been no major incidents. There was some vandalism on the deck at Sycamore which was reported to the commission a couple of meetings ago. C/Grundy asked if the awnings were repaired and PMS/Jordan responded that one was replaced and one has a tear. Staff hopes that things will quiet down so the second awning can be replaced. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose reported that construction is proceeding. The Tiles that were created by the neighborhood kids have been installed. Instead of a 60 inch box tree a 72 inch box tree will be installed. The tree is being shipped from Santa Barbara which will be a good replacement tree for the tree that was removed. This was done in response to residents' concerns about the quality of the tree and staff responded by moving to install a tree that had a good head start in the growing phase. Chair/Roberto asked what kind of tree and CSD/Rose responded that it is a Magnolia tree. 2.3.2 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated that this project is moving forward. Five panels will be installed in Sycamore Canyon Park and six, which are funded from a grant for Nature Education will be installed on the trail system adjacent to the Diamond Bar Center. CSD/Rose said he would bring the art work to the next Commission meeting. 2.3.3 Silver Tip Mini -Park — CSD/Rose stated that construction is under way. 2.3.4 Larkstone Park - CSD/Rose indicated that this project is still going through the Public Works review process. Staff is not sure what the developer has in mind about whether to sell the project due to the sluggish housing market or whether to continue. The developer seems to suddenly be rushing the plans for the entire project through the approval process. JANUARY 26, 2012 PAGE 3 P&R CON0IISSION 2.3.5 Design of Sycamore Canyon Creek Repair --CSD/Rose stated that staff is reviewing the proposals -the City has received and expects to be finished with the review period by the end of next week and take the project to City Council at the second meeting in February. The City has the materials and needs to schedule installation of the lodge pole fencing. 2.3.6 Design and Construction of Trails Free Standing Interpretive Exhibits — covered under Item 2.3.2. 2.3.7 Design and Construction of Dog Park at Pantera Meadow — CSD/Rose said staff intends to have the park completed and open to the public by August. Due to the steepness of the grade leading to the park, part of the sidewalk will need handrails. The documents for the CEQA process have been prepared by the City's Planning Department and will go to LA County for review. The path will be concrete and will be put in about the end of May or beginning of June. 2.3.8 Design of ADA Improvements at Longview South and Stardust Mini Parks — CSD/Rose reported that staff is working on the design of the park improvements which will be brought to the commission once received from the consultant. Construction at Longview South is scheduled to commence after July. The City thought it had ownership of Stardust. However, LA County rejected the paperwork submitted by the City stating that because the park is owned by a "foreign entity" it has to go through a different process. The former owner is Canadian and the matter has gone back to the attorneys to resolve the matter. No construction on Stardust will be done until the 2013-14 fiscal year. 3. OLD BUSINESS: None 4. NEW BUSINESS — CPRS Conference in Long. Beach, March 20 through 23, 2012 — CSD/Rose asked that any Commissioner not planning to attend the conference to please let staff know. C/Grundy and C/Owens said they would not attend the full conference and wanted to get into the expo area only. VC/Herndon said he would sign up for the sessions he wanted to attend and RS/Murphey explained that the sessions are open. VC/Herndon said he would not attend the banquet. 5. ANNOUNCEMENTS: C/Owens said he read in the Tribune that DBHS is planning to construct a swimming pool and asked how big it would be. CSD/Rose responded that he thought it would be 12 -lanes wide and 25 meters long. They will have a deep area but he was not sure if it would be used for diving or water polo. The City will JANUARY 26, 2012 PAGE 4 P&R COMMISSION most likelyhave access to the pool. C/Liang thanked RS/Murphey for helping him with his Diamond Bar Center reservations. All of his colleagues commented -that they should keep coming back to Diamond Bar for their events. C/Grundy talked about attending the Snowiest, how the weather was perfect and how everyone enjoyed the event. VC/Herndon said he was really impressed with the number of kids and parents who attended the Snowiest and it was a treat to watch kids playing. It was a great turnout. The.Diamond Bar Community Foundation put him on their board to work with sports groups in the City to help raise funds that can ultimately be used by the City to help alleviate the shortage of sports fields. He has been emailing the sports groups and getting some reaction and the groups seem to appreciate the interest. One of the Foundation's big fundraising drives is the golf tournament on May 14. He said he would let the Commissioners know the location and other details of the tournament. Chair/Roberto wished everyone a Happy New Year and commented that there were a lot of exciting things going on in the City, especially park renovations and upgrades. He thanked staff for their reports. CSD/Rose reminded the Commissioners that current appointments expire on February 29 and for those who are interested in being reappointed they should call their Council person and let them know. Reorganization will take place during the March Commission meeting. CSD/Rose reported that the Diamond Age Seniors have split into two clubs and over the past few weeks they have been struggling with how to deal with the split. Staff has been caught in the middle because both groups want to use the same facility at the same time. Staff gave the clubs an opportunity to resolve the issue which did not happen so a lottery drawing was held today and both clubs picked what times and dates they wanted so that each club can now come back to staff to ask for other facilities to help cover their needs depending upon availability. Everyone seemed pleased with the outcome. ADJOURNMENT: VC/Herndon moved, C/Owens seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 7:48 p.m. JANUARY 26, 2012 PAGE 5 F&R COMMISSION The foregoing minutes are hereby approved this 23 day of February 2012. Respectf ly, - itted, BO 6 46 t:E, ETARY Attest: DAVE ROBERTO, CHAIRMAN CITY OF DIAMOND BAR Agenda No. 6.2(l)) MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 23, 2012 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:07 p.m. in the City Hail Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Claude Bradley, Parks and Maintenance Supervisor, Christy Murphey, Recreation Superintendent, Alison Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 26, 2012 Regular Meeting. C/Liang moved, VC/Herndon seconded, to approve the January 26, 2012 Meeting Minutes as presented. Without objection, the motion was so ordered. 1.2 Adoption of Parks & Recreation Commission Resolution No. 2012-01: VC/Herndon moved, C/Owens seconded, to Adopt Parks & Recreation Commission Resolution No. 2012-01. Without objection, the motion was so ordered. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey 2.1.1 PowerPoint Presentation —CSD/Meyers 2.2 Parks Report— PMS/Jordan FEBRUARY 23, 2012 PAGE 2 P&R CONIlVIISSION K 2.3 2.2.1 Power Point Presentation — PMTI/Bradley Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — PMTI/Bradley gave a Power Point presentation on this project. 2.3.2 Sycamore Canyon Park Trail — Phase IV — PMTI/Bradley presented a Power Point presentation on this project. 2.3.3 Silver Tip Mini -Park — Presentation by CSD/Rose 2.3.4 Larkstone Park — Presentation by CSD/Rose 2.3.5 Design and Construction of Trails Free Standing Interpretive Exhibits — covered under Item 2.3.2. - 2.3.6 Design and Construction of Presentation by CSD/Rose, presented at the next meeting. Dog Park at Pantera Meadow — a schematic of the design will be 2.3.7 Design of ADA Improvements at Longview South and Stardust Mini Parks — CSD/Rose reported that a letter and schematic describing the planned improvements at each mini -park will be mailed to the residents in each park neighborhood. OLD BUSINESS: 3.1 CPRS Conference in Long Beach — March 20 through 23, 2012. VC/Herndon, C/Owens and C/Grundy said they would not be attending the conference. 4. NEW BUSINESS: 4.1 Consideration of rescheduling March 22, 2012 meeting to March 29, 2012. VC/Herndon moved, C/Owens seconded, to reschedule the March 22, 2012 Parks and Recreation Commission meeting to March 29, 2012. Without objection, the motion was so ordered. 4.2 Discussion regarding a possible recommendation to the City Council directing staff to begin work with the school districts on a Memorandum of Understanding (MOU) acknowledging the recommendations in the Parks Master Plan regarding improvements to outdoor athletic facilities at Lorbeer and South Point Middle Schools. FEBRUARY 23, 2012 PAGE 3 P&R COMMISSION C/Grundy moved, C/Owens seconded, to recommend to -the City Council directing staff to begin work with the school districts on a Memorandum of Understanding (MOU) acknowledging the recommendations in the Parks Master Plan regarding improvements- to outdoor athletic facilities at Lorbeer and South Point Mid -die Schools. Without objection, the motion was so ordered. 5. ANNOUNCEMENTS: C/Owens said he liked the PowerPoint presentations on the Cl P projects. VC/Herndon said he too like the PowerPoint presentations on the CIP projects. CSD/Rose said he would investigate putting the PowerPoint presentations up on the City's website. C/Liang also liked the PowerPoint presentations. He attended the lottery at the Diamond Bar Library. C/Grundy also liked the PowerPoint presentations and said he approves of the progress on the park projects. Chair/Roberto echoed his colleague's statements. All of the Commissioners agreed they would prefer it if the meeting room was a little warmer and asked for snacks at the next meeting. ADJOURNMENT: C/Owens moved, VC/Herndon seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:44 p.m. The foregoing minutes are hereby approved this 26 day of March 2012 Respectfully S miffed, r BOB� E; SECRETARY Attest DAVE ROBERTO, CHAIRMAN Agenda # 6 1 Meeting Date. May 15, 2012 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager IN I TITLE: Ratification of Check Register dated April 26, 2012 through May 9, 2012 totaling $ 1,168,678.59. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,168,678.59 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 26, 2012 through May 9, 2012 for $ 1,168,678.59 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register — 04/26/12 through 05/09/12. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 26, 2012 through May 9, 2012 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,006,253.59 Prop A - Transit Fund $8,672.84 Prop C - Transit Tax Fund $50,203.93 Integrated Waste Mgt Fund $19,024.77 AB2766 - Air Qlty Mgt Fund $4,846.65 Com Dev Block Grand Fund $9,677.07 LLAD 38 Fund $906.37 LLAD 39 Fund $665.84 LLAD 41 Fund $420.06 Capital Imp Projects Fund $59,161.28 Computer Eq Repl Fund $8,846.19 $1,168,678.59_ Signed: Dianna Honeywell Finance Director City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# Amount Total CheckAmount 4/26/2012 12 -PP 09 PAYROLLTRANSFER P/R TRANSFER-12/PP 09 001 10200 151,630.72 $166,111.08 4/26/2012 98993 PAYROLL TRANSFER P/R TRANSFER-12/PP 09 112 10200 3,752.43 $20.00 4/26/2012 PAYROLL TRANSFER P/R TRANSFER-12/PP 09 113 10200 5,24293 4/26/2012 99000 PAYROLLTRANSFER P/R TRANSFER-12/PP 09 115 10200 5,102.93 $35.00 4/26/2012 PAYROLLTRANSFER P/R TRANSFER-12/PP 09 125 10200 377.07 4/26/2012 1 98992 14 IMPRINT PROMO ITEMS-P/INFO 1 1155515 1 41400 1 980.24 $980.24 4/26/2012 ALBERTSONS SUPPLIES -SR 0015350 41200 31.56 _77$17,652.93 4/26/2012 98993 ACE CONSTRUCTION RETENTION-SYC CYN TRAIL 2505310 46415 1 17,652.93 $20.00 4/26/2012 98994 ALBERTSONS SUPPLIES -SR 0015350 41200 189.14 $326.64 4/26/2012 ALBERTSONS SUPPLIES -SR 0015350 41200 31.56 4/26/2012 98999 ALBERTSONS AWARDS -YOUTH BSKTBLL 0015350 42110 46.14 $20.00 4/26/2012 ALBERTSONS SUPPLIES -SR 0015350 41200 59.80 4/26/2012 98995 ALLIANT INSURANCE SERVICES INC SPCL EVENT INS -JAN -MAR 12 001 1 23004 1 8,081.761 $8,081.76 4/26/2012 98996 AMERICOMP GROUP INC PRINTER TONERS 0014070 41200 97.82 $2,910.44 4/26/2012 AMERICOMP GROUP INC PRINTER TONERS 0014070 41200 427.37 4/26/2012 98999 AMERICOMP GROUP INC PRINTER MAINT--APR-JUN 12 0014070 45000 2,385.25 $20.00 4/26/2012 98997 AMERITECH BUSINESS SYSTEMS INC COPIER MAINT-MAR 2012 0014090 1 42100 1,651.52 $4,657.37 4/26/2012 AMERITECH BUSINESS SYSTEMS INC COPIER -DIAMOND RIDE 1125553 46230 3,005.85 4/26/2012 98998 DAVIDAMSTUTZ RECREATION REFUND 001 1 34720 1 20.00 $20.00 4/26/2012 98999 JRAMSTUTZ RECREATION REFUND 001 1 34720 1 20.001 $20.00 4/26/2012 1 99000 CHARLES ANDREU PKNG CITATION HEARING -MAR 0014411 1 45405 1 35.00 $35.00 4/26/2012 1 99001 AREA D MEMBERSHIP DUES -FY 11/12 0014440 1 42315 1 2,965.75 $2,965.75 4/26/2012 1 99002 ARTESIA ICE SKATING TRAINING CTR LL CONTRACT CLASS -SPRING 0015350 1 45320 1 398.40 $398.40 4/26/2012 1 99003 DUANE BARBEE RECREATION REFUND 001 34720 1 20.00 $20.00 Page 1 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/26/2012 99004 IBARCO PRODUCTS COMPANY MAINT-CITY HALL 0014093 42210 1 1,679.50 $1,679.50 4/26/2012 99005 BENESYST 4/27/12-P/R DEDUCTIONS 001 1 21105 741.67 5741.67 4/26/2012 CDW GOVERNMENT COMP EQ-I.T. 0014093 46220 973.32 4/26/2012 99006 JDAVID BROWN FACILITY REFUND -DBC 1 001 23002 1 350.00 $350.00 4/26/2012 CDW GOVERNMENT COMP EQ-I.T. 5304070 46230 1,935.51 4/26/2012 99007 NOELLE BUFFO RECREATION REFUND 1 001 1 34780 1 51.00 $51.00 4/26/2012 1 99008 BURGER CONTINENTAL DINNER -SR SPRING DANCE 1 0015350 1 45300 1 1,167.98 $1,167.98 4/26/2012 1 99009 MONICACARSON FACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 4/26/2012 99010 COW GOVERNMENT SUPPLIES -13.. 0014070 41300 77.13 $8,600.89 4/26/2012 CDW GOVERNMENT COMP EQ-I.T. 0014093 46220 973.32 4/26/2012 99012 CDW GOVERNMENT COMP EQ-I.T. 5304070 46230 207.84 $7,094.00 4/26/2012 CDW GOVERNMENT COMP EQ-I.T. 5304070 46230 1,935.51 4/26/2012 99013 CDW GOVERNMENT COMP EQ-I.T. 5304070 46230 5,407.09 $645.30 4/26/2012 1 99011 CERTIFIED TRANSPORTATION SVCS INC EXCURSION-TINYTOTS 1125350 45310 1 325,811 $325.81 4/26/2012 SWARAN DABGOTRA FACILITY CHRGS-DBC 001 36615 -237.00 4/26/2012 1 99012 COMMUNITY DEVELOPMENT COMMISSION HIP PAYOFF -1040 PK SPRI NG 125 36700 1 7,094.001 $7,094.00 4/26/2012 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2011-428 001 23010 93.30 4/26/2012 1 99013 ICORNERSTONE RECORDS MGMT STORAGE-I.T. 0014070 45000 1 645.301 $645.30 4/26/2012 99014 SWARAN DABGOTRA FACILITY REFUND -DBC 001 23002 500.00 $263.00 4/26/2012 SWARAN DABGOTRA FACILITY CHRGS-DBC 001 36615 -237.00 4126/2012 99015 DAPEER ROSENBLIT &LITVAK LLP LEGAL SVCS -MAR 2012 0014020 44023 5,483.80 $13,379.25 4/26/2012 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-DECORAH TRUST 0014020 44023 4,223.45 4/26/2012 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-MCCABE 0014020 44023 3,672.00 4/26/2012 99016 DAVID EVANS AND ASSOCIATES INC PROF SVCS -FPL 2010-316 001 23010 9.95 $500.95 4/26/2012 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2010-316 001 23010 1.79 4/26/2012 DAVID EVANS ANDASSOCIATES INC ADMIN FEES -FPL 2010-316 001 34430 -1.79 4/26/2012 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2011-428 001 23010 93.30 4/26/2012 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2011-428 001 34430 -93.30 Page 2 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# Amount Total CheckAmount 4/26/2012 199016... DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2011-428 1 001 23010 1 491.00 $500.95... 4/26/2012 99017 DAY & NITE COPY CENTER PRINT SVCS-P/INFO 0014095 1 42110 1 356.701 $356.70 4/26/2012 EXTERMINETICS OF SO CAL INC PEST CONTROL -HERITAGE 0015340 42210 40.00 4/26/2012 99018 ICAROL DENNIS PROFSVCS-P/Q, A/R MTG 0015210 44000 1 125.001 $125.00 4/26/2012 EXTERMINETICS OF SO CAL INC - PEST CONTROL -DBC 0015333 45300 40.00 4/26/2012 99019 DIVERSIFIED TRANSPORTATION INC DIAMOND RIDE SVCS -MAR 12 1135553 45529 1 44,783.501 $44,783.50 4/26/2012 99020 DMS CONSULTANTS CIVIL ENGINEERS INC CONSULTANT SVCS-CLR CREEK 2505510 1 46416 1 1,530.00 $1,530.00 4/26/2012 1 99021 EAST JUDICIAL DISTRICT PARKING CITE ADMIN -MAR 12 1 001 1 32230 1 3,019.00 $3,019.00 4/26/2012 99022 EXTERMINETICS OF SO CAL INC PEST CONTROL-PANTERA 0015340 42210 30.00 $235.00 4/26/2012 EXTERMINETICS OF SO CAL INC PEST CONTROL -HERITAGE 0015340 42210 40.00 4/26/2012 99024 EXTERMINETICS OF SO CAL INC PEST CONTROL -PETERSON 0015340 42210 50.00 $65.00 4/26/2012 EXTERMINETICS OF SO CAL INC - PEST CONTROL -DBC 0015333 45300 40.00 4/26/2012 99028 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 75.00 $50.00 4/26/2012 1 99023 JENNIFER FAN FACILITY REFUND-PANTERA 001 34720 1 100.001 $100.00 4/26/2012 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 1 145.49 4/26/2012 1 99024 IFRANKA FARAGO PLNG COMM -MAR 0015210 44100 1 65.00 $65.00 4/26/2012 99025 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 287.11 $432.60 4/26/2012 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 1 145.49 4/26/2012 99026 DAREL FELTIS FACILITY REFUND-PANTERA 001 34720 1 20,001 $20.00 4/26/2012 HARDY & HARPER INC ADDL ROAD MAINT-MAR 0015554 45502 1 32,073.50 4/26/2012 99027 DAVID FERNANDEZ 1CONTRACT CLASS -SPRING 0015350 1 45320 1 288.00 $288.00 4/26/2012 99028 RACHEL FIGUEROA FACILITY REFUND-SYC CYN 001 1 23002 1 50,001 $50.00 4/26/2012 1 99029 GATEWAY CORPORATE CENTER ASSOC CAPITAL CONTRIB-C/HALL 0014093 42210 1,785.00 $1,785.00 4/26/2012 1 99030 GOVPARTNER REQUEST PARTNER -APR 2012 0014070 44030 850.001 $850.00 4/26/2012 99031 HARDY & HARPER INC ADDL ROAD MAINT-MAR 0015554 45502 2,181.00 $34,254.50 4/26/2012 HARDY & HARPER INC ADDL ROAD MAINT-MAR 0015554 45502 1 32,073.50 Page 3 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct# Amount Total Check Amount 4/26/2012 99032 HEERY INTERNATIONAL INC CONSTRUCTION-C/HALL MAR 1 0014093 1 46310 1 29,236.05 $29,236.05 4/26/2012 INLAND EMPIRE STAGES TRANSPORTATION -SR EXRSN 1125350 45310 648.75 4/26/2012 1 99033 HI WAY SAFETY INC SUPPLIES -ROAD MAINT 0015554 1 41250 1 390.96 $390.96 1 0014020 1 44021 1 1,950.00 $1,950.00 4/26/2012 99034 MERL HOLT RECREATION REFUND 001 34720 20.00 $20.00 4/26/2012 99035 INLAND EMPIRE STAGES EXCURSION-HARRAH'S CASINO 0015350 45310 216.25 $865.00 4/26/2012 INLAND EMPIRE STAGES TRANSPORTATION -SR EXRSN 1125350 45310 648.75 4/26/2012 99036 INTERIOR OFFICE SOLUTIONS DISPLAY CASES -CITY HALL 1 0014093 1 46220 1 2,254.76 $2,254.76 4/26/2012 LANDS' END BUSINESS OUTFITTERS JACKETS-P/WORKS 1 0015510 41200 556.57 4/26/2012 99037 KEITH JOHNSON DJ SVCS -DANCE 1 0015350 1 45300 1 350.00 $350.00 1 0014020 1 44021 1 1,950.00 $1,950.00 4/26/2012 99038 JUDICIAL DATA SYSTEM CORP PK CITE ADMIN -MAR 2012 1 0014411 1 45405 1 333.04 $333.04 4/26/2012 1 99045 JIMMY LIN PLNG COMM-FEB/MAR 1 0015210 1 44100 1 65.00 4/26/2012 99039 DAVID KIM FACILITY REFUND -DBC 001 23002 500.00 $500.00 4/26/2012 99040 ELSIE KIM FACILITY REFUND -DBC 1 001 1 36615 400.00 $400.00 4/26/2012 1 99041 1HALEY KUK RECREATION REFUND 1 001 1 34780 51.00 $51.00 4/26/2012 99042 LANDS' END BUSINESS OUTFITTERS JACKETS -COUNCILS 0014010 41200 611.41 $1,167.98 4/26/2012 LANDS' END BUSINESS OUTFITTERS JACKETS-P/WORKS 1 0015510 41200 556.57 4/26/2012 1 99043 KWANG HO LEE PLNG COMM -FEB 0015210 1 44100 1 65.00 $356.17 $65.00 LOWE'S BUSINESS ACCOUNT SUPPLIES -CITY BIRTHDAY 0015350 42353 246.33 4/26/2012 1 99048 BUD MATTIS RECREATION REFUND 4/26/2012 99044 LIEBERT CASSIDY WHITMORE PROF.SVCS-H/R 1 0014020 1 44021 1 1,950.00 $1,950.00 4/26/2012 1 99045 JIMMY LIN PLNG COMM-FEB/MAR 1 0015210 1 44100 1 65.00 $65.00 4/26/2012 99046 LOWE'S BUSINESS ACCOUNT SUPPLIES -EASTER EGG HUNT 0015350 41200 109.84 $356.17 4/26/2012 LOWE'S BUSINESS ACCOUNT SUPPLIES -CITY BIRTHDAY 0015350 42353 246.33 4/26/2012 99047 MANAGED HEALTH NETWORK MAY 2012 -EAP PREMIUMS 001 21115 154.44 $154.44 4/26/2012 1 99048 BUD MATTIS RECREATION REFUND 001 1 34720 1 20,001 $20.00 Page 4 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Date (Check Number I ransacuon uescnpuon Acct# I Amount total cneCK Amount 4/26/2012 99049 MCE CORPORATION ADDL MAINT-WVUSD 5K EVENT 0015554 45502 803.10 $10,803.48 4/26/2012 MCE CORPORATION ADDL MAINT-WVUSD 0015554 45502 118.92 4/26/2012 99051 MCE CORPORATION ROAD MAINT SVCS -MAR 0015554 45502 8,385.67 $392.40 4/26/2012 MCE CORPORATION RIGHT-OF-WAY MAINT-MAR 0015554 45522 1,275.64 4/26/2012 99052 MCE CORPORATION STORM DRAIN MAINT-MAR 0015554 45512 220.15 $130.00 4/26/2012 99050 1 REKHA MITTAL FACILITY REFUND -DBC 1 001 1 23002 1 350.001 $350.00 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 282.44 4/26/2012 99051 ICHARLES MORALES CONTRACT CLASS -SPRING 0015350 1 45320 1 392.401 $392.40 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 17.56 4/26/2012 1 99052 ISTEVE G NELSON PLNG COMM-FEB/MAR 0015210 1 44100 1 130.001 $130.00 4/26/2012 99053 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 74.06 $2,845.49 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 282.44 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 30.43 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 17.56 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 268.83 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 253.28 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 13.90 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 116.79 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 22.71 4/26/2012 OFFICEMAX INC SUPPLIES -GENERAL 0014090 41200 213.61 4/26/2012 OFFICEMAX INC SUPPLIES -COMM SVCS 0015350 41200 14.41 4/26/2012 OFFICEMAX INC SUPPLIES -CITY HALL 0014093 41200 114.65 4/26/2012 OFFICEMAX INC SUPPLIES -CITY HALL 0014093 41200 123.55 4/26/2012 OFFICEMAX INC SUPPLIES -CITY HALL 0014093 41200 70.60 4/26/2012 OFFICEMAX INC SUPPLIES -CITY HALL 0014093 41200 36.37 4/26/2012 OFFICEMAX INC SUPPLIES-P/INFO 0014095 41200 109.04 4/26/2012 OFFICEMAX INC SUPPLIES-P/INFO 0014095 41200 66.62 4/26/2012 OFFICEMAX INC SUPPLIES-P/INFO 0014095 41200 35.37 4/26/2012 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 27.34 4/26/2012 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 127.94 4/26/2012 OFFICEMAX INC SUPPLIES -COMM SVCS 0015310 41200 79.45 4/26/2012 OFFICEMAX INC SUPPLIES -COMM SVCS 0015350 41200 153.10 Page 5 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 4/26/2012 99053... OFFICEMAX INC SUPPLIES -DBC 0015333 41200 28.39 $2,845.49... 4/26/2012 99055 OFFICEMAX INC SUPPLIES -DBC 0015333 41200 369.75 $495.84 4/26/2012 OFFICEMAX INC SUPPLIES -DBC 0015333 41200 63.35 4/26/2012 99061 OFFICEMAX INC SUPPLIES-PMORKS 0015510 41200 35.76 $275.00 4/26/2012 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 18.45 4/26/2012 99062 OFFICEMAX INC SUPPLIES -CITY CLERK 0014030 41200 34.77 $400.00 4/26/2012 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 42.97 4/26/2012 1 99054 JOLYMPIC STAFFING SERVICES TEMP SVCS -COMM DEV 4/5 1 0014060 1 44000 1 635.521 $635.52 4/26/2012 1 PERS HEALTH MAY2012-HEALTH INS PREM 0014090 40086 672.00 4/26/2012 99055 PACIFIC TELEMANAGEMENT SERVICES PAY PHONE SVGS -MAY 2012 0015340 42125 495.84 $495.84 4/26/2012 99056 PERS HEALTH MAY 2012 -HEALTH INS PREM 001 - 21105 37,432.68 $38,254.34 4/26/2012 1 PERS HEALTH MAY2012-HEALTH INS PREM 0014090 40086 672.00 4/26/2012 99060 PERS HEALTH MAY 2012 -HEALTH INS PREM 0014060 40093 149.66 $78.00 4/26/2012 99057 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 203.66 $211.66 4/26/2012 1 PERS RETIREMENT SURVIVOR BENEFIT 001 21109 8.00 4/26/2012 99058 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 11,264.18 $11,309.75 4/26/2012 1 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 45.57 4/26/2012 99059 POSITIVE PROMOTIONS SUPPLIES -ARBOR DAY BAGS 0015350 41200 613.001 $613.00 4/26/2012 1 99060 POST 19 LA COUNTY FIRE EXPLORERS REIMB-SUPPLIES 0015350 41200 18.00 $78.00 4/26/2012 1 99061 REGIONAL CHAMBER OF COMMERCE BOOTH -BUS EXPO 0015333 42141 275.00 $275.00 4/26/2012 1 99062 DAVID REY FACILITY REFUND -DBC )0.001 $400.00 4/26/2012 1 99063 RYAN RHODES FACILITY REFUND -DBC 001 1 23002 1 550.00 $550.00 4/26/2012 1 99064 ANN RUCKER RECREATION REFUND 001 1 34720 1 20.001 $20.00 4/26/2012 99065 AMEESHASHAH - FACILITY REFUND-REAGAN 001 23002 50.00 $50.00 Page 6 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount 4/26/2012 99066 JAGDISH SHAH JPLNG COMM-FEB/MAR 0015210 1 44100 6K001 $65.00 4/26/2012 99067 SIMPSON ADVERTISING INC PROF.SVCS-CITY NEWS MAY 0014095 1 44000 1 1,275.00 $1,275.00 4/26/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 446.55 4/26/2012 1 99068 SUSAN SONG RECREATION REFUND 001 34780 1 94.00 $94.00 4/26/2012 99069 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 22.03$468.58 $3,487.72 4/26/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 446.55 4/26/2012 1 99070 SPECTRUM COMMUNICATIONS PH. SYS -DBC 1 0014093 1 45000 1 3,487.721 $3,487.72 4/26/2012 STANDARD INSURANCE OF OREGON MAY 12-SUPP LIFE INS PREM 001 21106 333.00 4/26/2012 1 99071 1 KARLA ST CYR FACILITY REFUND -DBC 001 1 23002 1 500.00 $500.00 4/26/2012 99072 STANDARD INSURANCE OF OREGON MAY 12 -LIFE INS PREMS 001 21106 1,001.51 $3,193.01 4/26/2012 STANDARD INSURANCE OF OREGON MAY 12-SUPP LIFE INS PREM 001 21106 333.00 4/26/2012 99079 STANDARD INSURANCE OF OREGON MAY 12-STD/LTD 001 21112 1,858.50 $25.00 4/26/2012 99073 STUBBIES PROMOTIONS IPROMO ITEMS-P/INFO 0014095 1 41400 1 1,518.96 $1,518.96 4/26/2012 99074 THE GAS COMPANY GAS SVCS -HERITAGE 0015340 42126 239.65 $884.71 4/26/2012 THE GAS COMPANY GAS SVCS -DBC 0015333 1 42126 645.06 4/26/2012 1 99075 ITHE SAN GABRIEL VALLEY NEWSPAPER GR I LEGAL AD-SR/60-GRAND 1 0014096 1 42115 1 499.28 $499.28 4/26/2012 99076 THE SAUCE CREATIVE SERVICES SUPPLIES -RECREATION 0015350 41200 824.33 $1,569.23 4/26/2012 THE SAUCE CREATIVE SERVICES BANNERS -CITY B/DAY 0015350 42353 1 744.90 4/26/2012 99077 TIME WARNER CABLE INTERNETSVCS-I.T. 0014070 44030 950.00 $1,335.40 4/26/2012 TIME WARNER CABLE !NTTSVCS-CITY HALL 0014070 44030 252.60 4/26/2012 99079 TIME WARNER CABLE INTERNETSVCS-CITY HALL 0014070 44030 132.80 $25.00 4/26/2012 99078 ITNT PRINTING IPRINT SVCS -CITY B/DAY 0015350 1 42353 1 20.571 $20.57 4/26/2012 99079 JACKIE TREJO FACILITY REFUND -PETERSON 001 36625 1 25.00 $25.00 4/26/2012 99080 LOUIE TRUJILLO RECREATION REFUND 001 34720 20.00 $20.00 Page 7 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name - Transaction Description Fund/ Dept Acct# Amount Total Check Amount 4/26/2012 99081 TAMMY ULLOA RECREATION REFUND 001 34720 20.00 $20.00 4/26/2012 99082 US HEALTHWORKS MEDICAL GROUP PC EMPLOYMENT PHYSICALS 1 0014060 1 42345 1 476.00 $476.00 4/26/2012 VANTAGEPOINT TRNSFR AGNTS-303248 4/24/12 -LOAN DEDUCTIONS 001 21108 1,676.47 4/26/2012 1 99083 VALLEYTROPHY TROPHIES -CITY B/DAY 1 0015350 1 42353 1 166.38 $166.38 4126/2012 99084 VANTAGEPOINT TRNSFRAGNTS-303248 4/27/12-P/R DEDUCTIONS 001 21108 4,873.78 $6,550.25 4/26/2012 VANTAGEPOINT TRNSFR AGNTS-303248 4/24/12 -LOAN DEDUCTIONS 001 21108 1,676.47 4/26/2012 1 99087 VARGAS BAND-CINCO DE MAYO DANCE 1 0015350 1 45300 1 200.00 $200.00 4/2 612 01 2 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 1 42.52 4/26/2012 1 99086 ILINETTE VELKER RECREATION REFUND 1 001 1 34720 1 150.00 $150.00 4/26/2012 99087 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 79.71 $122.23 4/2 612 01 2 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 1 42.52 4/26/2012 1 99088 JANNABELLAVILLAVERDE IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.001 $200.00 4/26/2012 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 91.32 4/26/2012 1 99089 VISION SERVICE PLAN MAY 2012 -VISION PREMIUMS 1 001 1 21107 1 1,358.00 $1,358.00 4/26/2012 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 35.46 4/26/2012 1 99090 ICHARLES VOSICKA IRECREATION REFUND 001 34720 1 20.00 $20.00 4/26/2012 99091 MARCIA WALL FACILITY REFUND-REAGAN 1 001 1 23002 50.00 $50.00 4/26/2012 99092 1 MARYANN WASHINGTON FACILITY REFUND -DBC 001 1 23002 1 100.001 $100.00 4/26/2012 99093 WAXIE SANITARY SUPPLY SUPPLIES -HERITAGE 0015340 41200 458.51 $1,102.76 4/26/2012 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 91.32 4/26/2012 99095 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 517.47 $100.00 4/26/2012 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 35.46 4/26/2012 1 99094 WELLDYNERX - SHARP SVCS ADMIN FEE 1155515 44000 1 32.32 $32.32 4/26/2012 99095 MICHELLE WENZEL FACILITY REFUND -DBC 001 23002 100.00 $100.00 4/26/2012 1 99096 WESTCOASTMEDIA AD -CITY BIRTHDAY 0014095 1 42115 700.001 $700.00 Page 8 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total CheckAmount 4/26/2012 99097 ICHRISTOPHER WOODBURN IFACILITY REFUND-PANTERA 001 23002 50.001 $50.00 4/26/2012 1 99098 ICARRIE YEE RECREATION REFUND 001 34720 1 100.00 $100.00 5/3/2012 ACCESS CONTROL SECURITY SECURITY SVCS -DBC 0015333 45010 977.85 4/26/2012 99099 HILLARYYERKISH FACILITY REFUND-PANTEF 001 34720 1 100.00 $100.00 4/26/2012 99100 JYITONYTORNG PLNG COMM-FEBIMAR 0015210 1 44100 1 130.00 $130.00 4/27/2012 99101 VERIZON CALIFORNIA CONSTRUCTION -LIBRARY 0014093 1 46310 1 2,941.971 $2,941.97 5/3/2012 99102 ACCESS CONTROL SECURITY SECURITY SVCS -DBC 0015333 1 45010 850.65 $1,828.50 5/3/2012 ACCESS CONTROL SECURITY SECURITY SVCS -DBC 0015333 45010 977.85 5/3/2012 99103 ALL CITY MANAGEMENT SERVICES CROSSING GUARD SVCS -MAR 0014411 45410 6,752.40 $10,128.60 5/3/2012 ALL CITY MANAGEMENT SERVICES CROSSING GUARD SVCS -MAR 0014411 45410 1 3,376.20 5/3/2012 1 99104 AMERICOMP GROUP INC PRINTER -TONERS 1 0014070 1 41200 1 107.66 $107.66 5/3/2012 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DBC 0015333 41200 199.50 5/3/2012 99105 ANAHEIM GLASS INC GLASS INSTALL -DBC 0015333 1 42210 1 103.44 $103.44 5/3/2012 99106 JAEP WORKSHOPS IMEMBERSHIP DUES -G LEE 1 0015210 42315 1 150.00 $150.00 5/3/2012 99107 AT & T PH.SVCS-GENERAL 0014090 42125 1 44.75 $44.75 5/3/2012 99108 AT&T MOBILITY ICELL CHRGS-CMGR 0014030 42125 1 52.951 $52.95 5/3/2012 1 99109 BEST LIGHTING PRODUCTS SUPPLIES -DBC 0015333 42210 636.08 $636.08 5/3/2012 99110 JOHN E BISHOP CONTRACT CLASS -SPRING 0015350 45320 492.00 $492.00 5/3/2012 99111 BUCKNAM&ASSOCIATES INC PAVEMENT MNGMNT-MAR 0015510 1 45221 1 1,160.001 $1,160.00 5/3/2012 99112 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DBC 0015333 41200 291.01 $558.48 5/3/2012 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DBC 0015333 41200 199.50 5/3/2012 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DBC 0015333 41200 67.97 5/3/2012 1 99113 ICARD IMAGING SUPPLIES -TRANSIT 1 1125553 1 41200 1 940.001 $940.00 Page 9 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date (Check Numberl Vendor Name I Iransacrion Fund/Dept I Acct# I Amount 5/3/2012 1 99114 TED A CARRERA T & T COMM -4/12 1 0015510 44100 1 45.00 $45.00 5/3/2012 CHICAGO TITLE TITLE REPORT -1865 TINTAH 1255215 44000 26.00 5/3/2012 1 99115 CDW GOVERNMENT COMP NIAINT-I.T. 1 5304070 46230 1 11295.75 $1,295.75 5/3/2012 99116 CHICAGO TITLE TITLE REPORT -23966 DECORA 1255215 44000 18.00 $109.00 5/3/2012 CHICAGO TITLE TITLE REPORT -1865 TINTAH 1255215 44000 26.00 5/3/2012 99118 CHICAGO TITLE TITLE REPORT -23705 M/ELLS 1255215 44000 65.00 $1,982.76 5/3/2012 1 99117 YUN TZU CHID RECREATION REFUND 1 001 1 34760 1 196.001 $196.00 5/3/2012 DAY & NITE COPY CENTER PRINT SVCS-PNdORKS 0015510 42110 598.34 5/3/2012 1 99118 COMMUNITY INDUSTRIES PARKWAYMAINT-APR 0015558 45503 1 11982.76 $1,982.76 5/3/2012 DAY & NITE COPY CENTER PRINT SVCS-P/WORKS 0015510 42110 134.63 5/3/2012 1 99119 lCONSTRUCTION HARDWARE SUPPLIES -DBC 0015333 41200 1 22.29 $22.29 5/3/2012 99120 DAVIDA DOYLE REIMB-NPELRA CONF 0014030 42330 1 666.70 $666.70 5/3/2012 99121 DAVID EVANS AND ASSOCIATES INC JINTERCHANGE PROJ-LEMON 1 0015551 1 45221 1 2,055.75 $2,055.75 5/3/2012 99122 DAY & NITE COPY CENTER PRINT SVCS-PANTERA PK 2505310 46415 219.08 $1,151.50 5/3/2012 DAY & NITE COPY CENTER PRINT SVCS-PNdORKS 0015510 42110 598.34 5/3/2012 99126 DAY & NITE COPY CENTER PRINT SVCS-P/WORKS 0015510 42110 199.45 $204.00 5/3/2012 DAY & NITE COPY CENTER PRINT SVCS-P/WORKS 0015510 42110 134.63 5/3/2012 1 99123 IDELTA DENTAL MAY2012-DENTAL PREMIUMS 1 001 1 21104 1 4,387.57 $4,387.57 5/3/2012 99124 CAROL DENNIS PROF.SVCS-SS/CC MTG 0014030 44000 150.00 $300.00 5/3/2012 CAROL DENNIS PROF.SVCS-T & & MTG 0015510 44000 150.00 5/3/2012 99125 DH MAINTENANCE JANITORIAL SVCS -DBC 0015333 45300 1 293.00 $293.00 5/3/2012 IDIAMOND BAR MOBIL EO MAINT-DBC 0015333 42200 146.52 5/3/2012 99126 IDIAMOND BAR INTERNATIONAL DELI SUPPLIES -COUNCIL MTG 0014030 1 42325 1 204.00 $204.00 5/3/2012 99127 DIAMOND BAR MOBIL FUEL -COM SVCS 0015310 1 42310 184.34 $330.86 5/3/2012 IDIAMOND BAR MOBIL EO MAINT-DBC 0015333 42200 146.52 5/3/2012 99128 IDIAMOND BAR/WALNUT YMCA CDBG-CHILD CARE FEB 12 1 1255215 1 42355 1 1,422.001 $2,097.00 Page 10 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount - Total CheckAmount 5/3/2012 99128... DIAMOND BAR/WALNUT YMCA CDBG-CHILD CARE MAR 12 1255215 1 42355 675.00 $2,097.00 ... 5/3/2012 1 99129 DONG DING RECREATION REFUND 001 34760 495.001 $495.00 5/3/2012 EVERGREEN INTERIORS PLANT SERVICE -HERITAGE 0015340 42210 135.00 5/3/2012 1 99130 DOGGIE WALK BAGS INC SUPPLIES -COMM SVCS 1 0015340 1 41200 1 1,631.251$1,631.25 $200.00 5/3/2012 99131 EDUCATION TO GO CONTRACT CLASSSPRI NG 10015350 1 45320 1 60.00 $60.00 5/3/2012 99132 EMPLOYMENT DEVELOPMENT DEPARTMENT UNEMPLOYMENT CHRG-1ST QTR 0014060 40093 835.00 $835.00 5/3/2012 99133 EVENT BOOKING & SERVICES CARNIVAL RIDES-C/BIRTHDAY 1 0015350 42353 11,115.00 $11,115.00 5/3/2012 99134 EVERGREEN INTERIORS PLANT REPLACEMENT -DBC 0015333 4221065.00 406.44 $377.00 5/3/2012 EVERGREEN INTERIORS PLANT SERVICE -HERITAGE 0015340 42210 135.00 5/3/2012 99137 EVERGREEN INTERIORS PLANT SERVICE -DBC 0015333 45300 177.00 $200.00 5/3/2012 99135 EXCEL LANDSCAPE REPAIRS -DIST 38 1385538 42210 406.44 $759.92 5/3/2012 EXCEL LANDSCAPE REPAIRS -DIST 39 1395539 42210 152.76 5/3/2012 99137 EXCEL LANDSCAPE REPAIRS -DIST 41 1415541 42210 200.72 $200.00 5/3/2012 1 99136 IFEDEX EXPRESS MAIL -GENERAL 0014090 1 42120 1 66.59 $66.59 5/3/2012 1 99137 RHONDA GARNETT FACILITY REFUND -HERITAGE 001 23002 1 200.00 $200.00 5/3/2012 99138 IGO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 0014070 1 44000 1 600.001 $600.00 5/3/2012 1 99139 JOANNAGONZALEZ FACILITY REFUND -DBC 1 001 1 23002 1 500.04 $500.04 5/3/2012 1 99140 HIRSCH PIPE AND SUPPLY INC MAINT-COMM SVCS 1 0015340 1 42210 1 455,851 $455.85 5/3/2012 1 99141 KEVIN HOUSE T & T COMM -4/12 1 0015510 1 44100 1 45.00 $45.00 5/3/2012 1 99142 IDENNIS HU RECREATION REFUND 1 001 1 34760 1 255.00 $255.00 5/3/2012 1 99143 1 IMPACT ABSORBENTS INC SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 916.721 $916.72 5/3/2012 1 99144 JIMPACT SIGNS SIGNS -PARKS 1 2505310 1 46415 1 11326.75 $1,326.75 Page 11 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date {Check Number) Vendor Name I iransacuon Fund/ Dept I Acct# I Amount I Total 5/3/2012 1 99145 INCONTACT INC LONG DIST SVCS -MAR 0014090 1 42125 1 51.71 $51.71 5/3/2012 INLAND VALLEY DAILY BULLETIN LEGALAD-FPL 2012-460 001 23010 437.18 5/3/2012 1 99146 JINFRASTRUCTURE ENGINEERS CDBG CURB RAMP -MAR 2505510 1 46420 1 14,625.00 $14,625.00 5/3/2012 99147 INLAND VALLEY DAILY BULLETIN LEGALAD-FPL 2012-458 001 23010 387.20 $1,398.27 5/3/2012 INLAND VALLEY DAILY BULLETIN LEGALAD-FPL 2012-460 001 23010 437.18 5/3/2012 99151 INLAND VALLEY DAILY BULLETIN AD -DEV FEES 5/1/12 0014030 42115 573.89 $920.00 5/3/2012 1 99148 IJOHN L HUNTER & ASSOC. INC NPDES SVCS -MAR 12 0015510 1 44240 1 230.00 $230.00 5/3/2012 99149 KENS HARDWARE EO MAINT-NGHBRHD IMP 0015230 42200 4.34 $223.53 5/3/2012 KENS HARDWARE SUPPLIES -DBC 0015333 41200 118.96 5/3/2012 99151 KENS HARDWARE SUPPLIES -CITY HALL 0014093 42210 65.60 $920.00 5/3/2012 KENS HARDWARE - SUPPLIES -PARKS 0015340 42210 34.63 5/3/2012 99150 KOACORPORATION ITRFFC MGMT SVCS -MAR 1 1185098 1 44030 1 4,846.65 $4,846.65 5/3/2012 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-MAR 0015340 42210 1 310.29 5/3/2012 99151 LAEASSOCIATES INC PROF.SVCS-C/HILLS PKW 1 0015551 1 45221 1 920.00 $920.00 5/3/2012 99152 LANCE, SOLL & LUNGHARD LLP JAUDITING SVCS -FINANCE 0014050 1 44010 1 7,000.001 $7,000.00 5/3/2012 1 99153 LANDS' END BUSINESS OUTFITTERS SUPPLIES-PIWORKS 0015510 1 41200 1 67.911 $67.91 5/3/2012 1 99154 LEARNING RESOURCES NETWORK MEMBERSHIP DUES -STAFF 0015350 1 42325 1 395.00 $395.00 5/3/2012 1 99155 LIANA PINCHER T & T COMM -4/12 0015510 1 44100 1 45.00 $45.00 5/3/2012 1 99156 SHERI LIEBE IC3NTRACT CLASS -SPRING 0015350 1 45320 1 330.00 $330.00 5/3/2012 1 99157 CONSTANCE J LILLIE CONTRACT CLASS -SPRING 0015350 1 45320 1 465.001 $465.00 5/3/2012 1 99158 ILOS ANGELES BUSINESS JOURNAL RENEWAL -SUBSCRIPTION 0014090 1 42320 1 99.951 $99.95 5/3/2012 99159 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -JAN 0015510 45530 1,176.24 $1,486.53 5/3/2012 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-MAR 0015340 42210 1 310.29 Page 12 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total CheckAmount 5/3/2012 99160 LOS ANGELES COUNTY SHERIFF'S DEPT. STAR DEPUTY -MAR 12 0014411 45401 8,632.13 $437,399.24 5/3/2012 99164 LOS ANGELES COUNTY SHERIFF'S DEPT. HELICOPTER SVCS -FEB 0014411 45401 163.39 $65.00 5/3/2012 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS -MAR 0014411 45401 421,361.64 5/3/2012 99165 LOS ANGELES COUNTY SHERIFF'S DEPT. SPCL EVENTS -CALVARY MAR 0014411 45402 7,110.58 $819.37 5/3/2012 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES -MAR 0014411 45402 131.50 5/3/2012 99161 LPAINC ARCHITECTURAL SVCS-C/HALL 0014093 45000 1,146.60 $18,260.02 5/3/2012 LPA INC ARCHITECTURAL SVCS-LIBRAR 0014093 45000 15,598.42 5/3/2012 99164 LPA INC ARCHITECTURAL SVCS-LIBRAR 0014093 45000 1,515.00 $65.00 5/3/2012 99162 LSC CONSTRUCTION RETENTIONS PAYABLE 250 20300 -1,216.55 $23,114.50 5/3/2012 LSC CONSTRUCTION CONSTRCTN-DBB/C/CREEK 2505510 46416 24,331.05 5/3/2012 1 99163 IJENNIFER LYNN MAHLKE IT & T COMM -4/12 1 0015510 1 44100 1 45.00 - $45.00 5/3/2012 REKHA MITTAL FACILITY REFUND -DBC 001 36615 30.00 5/3/2012 99164 IMAYER HOFFMAN MCCANN PC JGASB UPDATE -S FULL 0014050 1 42340 1 65.001 $65.00 5/3/2012 99165 IMERCURY DISPOSAL SYSTEMS INC IRECYCLING FEES -APR 1155515 1 44000 1 819.371 $819.37 5/3/2012 1 99166 IBAILEY METZIE FACILITY REFUND -PETERSON 001 1 23002 1 50.00 $50.00 5/3/2012 99167 REKHAMITTAL FACILITY REFUND -DBC 001 23002 150.00 $180.00 5/3/2012 REKHA MITTAL FACILITY REFUND -DBC 001 36615 30.00 5/3/2012 99168 MOBILE INDUSTRIAL SUPPLY INCORP MAINT-PARKS 0015340 42210 94.99 $337.25 5/3/2012 MOBILE INDUSTRIAL SUPPLY INCORP MAINT-DBC 0015333 42210 230.13 5/3/2012 99170 MOBILE INDUSTRIAL SUPPLY INCORP MAINT-PARKS 0015340 42210 12.13 $45.00 5/3/2012 1 99169 IMOBILE RELAYASSOCIATES INC IREPEATER SVCS -MAY 10014440 1 42130 78.751 $78.75 5/3/2012 99170 IKENNETH MOK IT & T COMM -4/12 1 0015510 44100 45.00 $45.00 5/3/2012 99171 JANGELIFA MOYES FACILITY REFUND-SYC CYN 1 001 23002 50.001 $50.00 5/3/2012 99172 MT CALVARY LUTHERAN CHURCH & SCHOOL FACILITY RENTAL -DEC -MP 0015350 42140 1 9,650.001 $9,650.00 Page 13 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/3/2012 1 99173 ONE TOUCH GLOBAL TECHNOLOGIES ICOMP MAI NT-I.T 0014070 42205 1 1,280.001 $1,280.00 5/3/2012 1 99174 JAHMAD OYOUN FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 5/3/2012 PROFORMA ELEMENT 7 PROMO ITEMS -ARBOR DAY 1155515 41400 2,170.95 5/3/2012 99175 PAETEC COMMUNICATIONS INC. LONG DIST SVCS-MAR/APR 0014090 42125 621.03 $621.03 5/3/2012 REPUBLIC ITS INC PROF.SVCS-EN 12-758 001 23012 625.00 5/3/2012 1 99176 OSCAR PERLA IFACILITY REFUND -HERITAGE 001 23002 50.00 $50.00 5/3/2012 99177 PROFORMA ELEMENT 7 PROMO ITMES-C/BIRTYDAY 1155515 41400 2,073.96 $4,244.91 5/3/2012 PROFORMA ELEMENT 7 PROMO ITEMS -ARBOR DAY 1155515 41400 2,170.95 5/3/2012 1 99178 IR F DICKSON COMPANY INC ST SWEEPING SVCS -MAR 1 0015554 1 45501 1 8,292.84 $8,292.84 5/3/2012 99179 REPUBLIC ITS INC PROF.SVCS-EN 11-752 001 23012 755.00 $11,220.00 5/3/2012 REPUBLIC ITS INC ADMIN FEES -EN 11-752 001 23012 135.90 5/3/2012 99183 REPUBLIC ITS INC ADMIN FEES -EN 11-752 001 34650 _ -135.90 $400.00 5/3/2012 REPUBLIC ITS INC PROF.SVCS-EN 12-758 001 23012 625.00 5/3/2012 REPUBLIC ITS INC - ADMIN FEES -EN 12-758 001 23012 112.50 5/3/2012 REPUBLIC ITS INC ADMIN FEES -EN 12-758 001 34650 -112.50 5/3/2012 REPUBLIC ITS INC TRFFC SIGNAL MAINT-LED'S 0015554 45507 1,095.00 5/3/2012 REPUBLIC ITS INC TRFFC SIGNAL MAINT-B/CYN 0015554 45507 3,185.00 5/3/2012 REPUBLIC ITS INC TRFFC SIGNAL MAINT-B/CYN 0015554 45507 3,565.00 5/3/2012 REPUBLIC ITS INC TRFFC SIGNAL MAINT-G/SPRG 0015554 45507 1 1,995.00 5/3/2012 1 99180 IGREGORY C REUEL DEMOGRAPHICS DEV -CITY WEB 0014096 1 44000 1 2,000.00 $2,000.00 5/3/2012 99181 RKA CONSULTING GROUP BLDG & SFTY SVCS-C/HALL 0014093 42210 337.50 $25,471.51 5/3/2012 RKA CONSULTING GROUP PROF SVCS -INSPECTION 2505310 46415 112.50 5/3/2012 99183 RKA CONSULTING GROUP PROF.SVCS-INSPECTION 2505310 46415 112.50 $400.00 5/3/2012 RKA CONSULTING GROUP PROFSVCS-INSPECTION 2505310 46415 75.00 5/3/2012 RKA CONSULTING GROUP BLDG & SFTY SVCS -MAR 0015220 45201 24,834.01 5/3/2012 99182 AISHA ORTIZ RODRIGUEZ FACILITY REFUND-REAGAN 001 23002 1 50.00 $50.00 5/3/2012 1 99183 1JEANCARLO ROJAS FACILITY REFUND -DBC 001 1 36615 1 400.001 $400.00 Page 14 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 5/3/2012 99184 IMOHAMAD SALIMNIA FACILITY REFUND -HERITAGE 001 23002 200.00 $200.00 5/3/2012 99185 SARCOM COMPUTER EQ -LIBRARY 0014093 1 46230 1 7,974.44 $7,974.44 5/3/2012 99186 SCHORR METALS INC MAINT-CITY HALL 0014093 42210 122.41 $276.26 5/3 1 ISCHORR METALS INC 1 MAINT-PARKS 0015340 42210 153.85 5/3/2012 1 99187 ISIMPSON ADVERTISING INC IPRINT SVCS-NEWSLETTEI 0015510 1 42110 1 7,845.00 $7,845.00 5/3/2012 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 136.10 5/3/2012 1 99188 ISMART & FINAL SUPPLIES -SR BINGO/TTFOTS 0015350 1 41200 1 670.661 $670.66 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 477.90 5/3/2012 1 99189 SOUTHERN CALIFORNIAASSC OF GOVNMNT JIMEMBERSHIP DUES -FY 12/13 1 0014090 42126 S.00l $5,448.00 5/3/2012 99190 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 1,974.37 $7,061.38 5/3/2012 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 136.10 5/3/2012 99194 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 219.34 $396.45 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 477.90 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 513.08 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 326.41 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015510 42126 414.85 5/3/2012 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRAFFC CONTROL 0015340 42126 2,999.33 5/3/2012 1 99191 THE COMDYN GROUP INC CONSULTANT SVCS -WK 4/20 1 0014070 44000 1,157.98 $1,157.98 5/3/2012 99192 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-FPL 2012-460 001 23010 380.60 $601.12 5/3/2012 1 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-DOG PARK 2505310 46415 220.52 5/3/2012 1 99193 TIME WARNER CABLE CABLE SVCS -HERITAGE 1 0015340 1 42125 1 116.01 $116.01 5/3/2012 1 TRADE FIRE PROTECTION GROUP REPAIR SVCS -DBC 0015333 42210 3,845.00 5/3/2012 1 99194 TNT PRINTING PRINT SVCS -RECREATION 0015350 1 42110 1 396.451 $396.45 5/3/2012 99195 TRADE FIRE PROTECTION GROUP MAINT-DBC 0015333 1 42210 1 750.00 $4,595.00 5/3/2012 1 TRADE FIRE PROTECTION GROUP REPAIR SVCS -DBC 0015333 42210 3,845.00 5/3/2012 1 99196 TRENCH PLATE RENTAL CO EQ RENTAL-DBB/STEEP CYN I 0015554 1 42130 1 225.00 $225.00 Page 15 City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 Check Date Check Numberl Vendor Name Transaction Description Fund/ Dept Acct# Amount Total Check Amount 5/3/2012 99197 US BANK CITY CREDIT CARD -APR 2012 0014411 45405 16,323.24 $16,323.24 5/3/2012 1 99198 JUS POSTAL SERVICE (HASLER) REPLENISH POSTAGE METER 1 0014090 1 42120 1 5,000.00 $5,000.00 5/3/2012 JOEY VARGAS FACILITY REFUND -DBC 001 23002 500.00 5/3/2012 1 99199 IREDVALDOVINO FACILITY REFUND -DBC 001 1 23002 1 500.001 $500.00 5/3/2012 VERIZONWIRELESS CELL CRHGS-EOC - 0014070 42125 4.92 5/3/2012 1 99200 VALLEYTROPHY SUPPLIES -RECREATION 0015350 1 41200 1 157.68 $157.68 5/3/2012 99201 JOEYVARGAS FACILITY REFUND -DBC 001 36615 1,175.00 $1,791.15 5/3/2012 JOEY VARGAS FACILITY REFUND -DBC 001 23002 500.00 5/3/2012 99205 JOEY VARGAS FACILITY REFUND -DBC 001 23004 116.15 $32.36 5/3/2012 99202 VERIZON CALIFORNIA PH.SVCS-DBC. 001533342125 42125 349.40 $597.00 5/3/2012 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 91.94 5/3/2012 99205 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 155.66 $32.36 5/3/2012 99203 VERIZON WIRELESS CELL CHRGS-CMGR 0014030 42125 104.60 $351.20 5/3/2012 VERIZON WIRELESS CELL CRHGS-EOC 0014440 42125 59.20 5/3/2012 99205 VERIZON WIRELESS CELL CRHGS-EOC 0014090 42125 55.10 $32.36 5/3/2012 VERIZONWIRELESS CELL CRHGS-EOC - 0014070 42125 4.92 5/3/2012 99206 VERIZON WIRELESS CELL CRHGS-DESFORGES 0014070 42125 45.01 $225.00 5/3/2012 VERIZON WIRELESS CELL CHRGS-AZIZ 0014070 42125 37.36 5/3/2012 VERIZON WIRELESS CELL CHRGS-SASD MODEM 1 0014411 142125 45.01 5/3/2012 1 99204 VISION INTERNET PROVIDERS INC MONTHLY HOSTING -MAR 1 0014070 44030 1 180.00 $180.00 5/3/2012 WARREN SIECKE ENG SVCS -MAR 2012 0015554 44520 203.00 5/3/2012 1 99205 W.W. GRAINGER INC. SUPPLIES -DBC 1 0015333 41200 1 32.361 $32.36 5/3/2012 1 99206 TONY WANG ICONTRACT CLASS -SPRING 0015350 1 45320 1 225.001 $225.00 5/3/2012 99207 WARREN SIECKE ENG SVCS-B/CYN 2505510 46412 172.50 $548.00 5/3/2012 WARREN SIECKE ENG SVCS -MAR 2012 0015554 44520 203.00 5/3/2012 WARREN SIECKE ENG SVCS -RELOCATION C/HLL 1135510 46412 172.50 5/3/2012 99208 WAXIE SANITARY SUPPLY SUPPLIES -DBC 0015333 41200 25.83 $790.02 5/3/2012 WAXIE SANITARY SUPPLY SUPPLIES -CITY HALL 0014093 41200 1 764.19 Page 16 Check Date City of Diamond Bar - Check Register 04/26/2012 thru 05/09/2012 vendor name Description Fund/ Dept I Acct# I Amount I Total Check Amount 5/3/2012 1 99209 WALTER WEBER FACILITY REFUND -DBC 001 1 23002 1 350.00 $350.00 5/3/2012 99210 WEST COASTARBORISTS INC TREE MAINT-MAR 0015558 45509 14,912.40 $15,602.40 5/3/2012 WEST COASTARBORISTS INC WATERING SVCS -MAR 0015558 45509 1 690.00 5/3/2012 99211 DOO SUK YANG FACILITY REFUND-REAGAN 1 001 23002 50.00 $50.00 5/3/2012 99212 ALBERTO YAP CONTRACT CLASS -SPRING 0015350 45320 252.00 $252.00 5/3/2012 99213 KAOFANG YEH FACILITY REFUND -DBC 001 36615 - 230.00 $230.00 $1,168,678.59 Page 17 Agenda 9 6.4 Meeting Date May 15, 2012 CITY COUNCIL AGENDA REPORT I98� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City MatAM TITLE: APPROVAL OF THE FIFTNDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE WALNUT VALLEY UNIFIED SCHOOL DISTRICT RELATED TO THE SITE D SPECIFIC PLAN RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: The City and Walnut Valley Unified School District (WVUSD) have entered into a Memorandum of Understanding (MOU) related to the completion of the Site D Specific Plan. With the City's approval of certain discretionary entitlements for the project, WVUSD is preparing to put the project out to bid. The City and WVUSD have agreed to a Fifth Amendment to the MOU to memorialize the following terms related to the sale of the property: • Site D (made up of the WVUSD Parcel and the City's Parcel) shall be sold in whole in one transaction in a process managed by WVUSD. • WVUSD shall receive 95.4% of the sales proceeds. • The City shall receive 4.6% of the sales proceeds, but not less than $950,000. Staff recommends the Council approve the Fifth Amendment to the Memorandum of Understanding with the Walnut Valley Unified School District. Prepared by: nt to the City Manager Attachments: Fifth Amendment to the Memorandum of Understanding with the Walnut Valley Unified School District FIFTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING THIS FIFTH AMENDMENT TO MEMORANDUM OF UNDERSTANDING ("Amendment") is executed as of , 2012 by and between the City of Diamond Bar, California, a municipal corporation ("City") and the Walnut Valley Unified School District, a unified school district organized under the California Education Code ("District"), hereinafter together occasionally referred to as "the parties". RECITALS A. In July 2007, City and District entered into a Memorandum of Understanding ("MOU") pertaining to District's undeveloped parcel of real property within the territorial limits of City ("School Property"), and legally described in Exhibit A-1 and depicted in exhibit A-2 to the MOU and City's undeveloped parcel of real property immediately adjacent to the School Property ("City Property"), legally described in Exhibit A-3 and depicted in Exhibit A-4 to the MOU, both parcels together referred to as "Site D". The legal description of Site D is described in Exhibit A-5 and depicted in Exhibit A-6 to the MOU. B. The MOU set forth a collaborative process for the preparation of a specific plan and associated environmental documents in compliance with the California Environmental Quality Act ("CEQA") for consideration by City's Planning Commission and City Council, in anticipation of marketing Site D for sale. C. The MOU was amended on November 4, 2008 ("First Amendment") to reflect an increase in price for the consultant's services and to set forth the division of proceeds from the ultimate sale of Site D, was further amended on September 15, 2010 ("Second Amendment") to reflect a further increase in price for the consultant's services, to establish a reimbursement schedule and to extend the term of the MOU. The MOU was again amended on January 19, 2011 ("Third Amendment") to revise the project description, and was further amended on September 22, 2011 ("Fourth Amendment") to extend the term of the MOU. D. The City has now approved certain discretionary entitlements for the project, the District is poised to put Site D out to bid for sale and the parties now desire to amend the MOU to establish a minimum purchase price. NOW THEREFORE, in consideration of the foregoing, City and District hereby agree to amend the MOU as follows: 1. Paragraph 3.3 is amended to read as follows: Site D (consisting of the School Parcel and the City Parcel) shall be sold (in a process managed by District) in whole in one transaction for the development of the project described in Section 1.3. The proceeds of the sale shall be allocated to the parties based on the following formula: District shall receive 95.4% of the sales proceeds, less the reimbursement paid to the City as provided in Section 1.2 and City shall receive 4.6% of the sale proceeds, but in no event less than $950,000.00. 2. Except as amended above, the MOU, as amended by the First, Second, Third, and Fourth Amendments, is in all other respects affirmed and in full force and effect. IN WITNESS WHEREOF, the parties have executed this Fifth Amendment to Memorandum of Understanding as of the date and year first written above. Dated: ,2012 Dated: ,2012 in rGUE&GINFIRMTROV"Ir ME James DeStefano City Manager WALNUT VALLEY UNIFIED SCHOOL DISTRICT LOM Dr. Dean Conklin Superintendent CITY COUNCIL Agenda # 6.5 Meeting Date: May 15, 2012 AGENDA REPORT TO: Honorable Mayor and Members of tlae City Council VIA: James DeStefano, City Manager TITLE: ADOPT RESOLUTION NO. 2012 -XX AUTHORIZING AND APPROVING THE SALE OF $200,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY RECOMMENDATION: Adopt Resolution and authorize the City Manager to execute the Prop A Fund Trade Agreement in the amount of $200,000. FINANCIAL IMPACT: As budgeted, the sale of Prop A Funds will result in increased revenues of $150,000 for FY 2011-2012. Proceeds from this sale of Prop A funds will be deposited into the Traffic Mitigation Fund. BACKGROUND/DISCUSSION: Proposition A, the half -cent sales tax for transit, was approved by the voters in 1980. The revenues generated through this half -cent sales tax are to be used toward the development of transit related programs, which are administered by the Los Angeles County Metropolitan Transportation Authority (Metro). In administering the program, Metro has been distributing Local Return Funds directly to cities. The City must use its Local Return Funds within three (3) years from the date of receipt or the funds must be returned. The City has used Local Return Funds to fund the Dial -A -Cab Program and to enable residents and seniors to purchase transit passes at discounted rates. The City of Industry wishes to purchase $200,000 in Prop A funds at the exchange rate of $0.75 per each $1.00 and has agreed to use the funds for transit purposes pursuant to the attached letter dated March 28, 2012. At this exchange rate, the City of Diamond Bar would receive $150,000 in unrestricted funds. The City of Industry will be scheduling approval of the Prop A Fund Exchange Agreement at their May 24, 2012 City Council Meeting. Upon approval by the City, a check in the amount of $150,000 will be forwarded to Diamond Bar and the funds will be placed into the reserve of the Traffic Mitigation Fund. In the past, these unrestricted funds were allocated by Council for the Neighborhood Traffic Management Program (NTMP), the SR 57/60 Feasibility Study, the Illuminated Street Name Sign Project, and miscellaneous traffic signal improvements. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: May 9, 2012 REVIEWED BY: David G. -Liu. Director of Public Works Attachment: Resolution No. 2012 -XX Fund Trade Agreement City of Industry Letter Request 2 RESOLUTION 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND APPROVING THE SALE OF $200,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY WHEREAS, the City of Diamond Bar wishes to transfer $200,000 of its uncommitted Proposition A Local Return Transit Funds to the City of Industry to provide ongoing operating funding and to improve the level, quality, safety, and/or accessibility of transit services to the general public or to any group which requires special transportation assistance; and WHEREAS, the City of Industry has offered to assign $150,000 in General Funds to be deposited into the City of Diamond Bar's Traffic Mitigation Fund; and WHEREAS, the City Council of the City of Diamond Bar has determined that the transit needs of the City can be adequately met if this fund exchange is approved; NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: SECTION 1. The exchange of $200,000 of Proposition A Local Return Funds in exchange for the assignment of $150,000 in General Funds to be deposited into the Traffic Mitigation Fund is authorized and approved. SECTION 2. The City Manager is authorized to execute, on behalf of the City, any required documents to effectuate this exchange of funds. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and send certified copies to the City of Industry. PASSED, APPROVED AND ADOPTED this 15th day of May 2012. Mayor Ling Ling Chang ATTEST: Tommye Cribbins, City Clerk I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of May, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: TOMMYE CRIBBINS, City Clerk City of Diamond Bar ASSIGNMENT AGREEMENT PROP A LOCAL RETURN FUND EXCHANGE This Assignment Agreement is made and entered into this day of 2012, by the City of Diamond Bar, California and the day of , 2012 by the City of Industry, California with respect to the following facts: A. The City of Industry will be constructing capital improvements that will benefit transit services for the residents and the surrounding communities. Adequate Proposition A Local Return funding for this purpose is not available given the limited amount of Industry's Local Return allocation and the needs of other priority transit projects in the City. B. The City of Diamond Bar has uncommitted Proposition A Local Return funds which could be made available to the City of Industry to assist in providing the services discussed in Paragraph A of this Agreement. In exchange for the assignment by the City of Industry of the amount of its general funds indicated in Section 1 below, the City of Diamond Bar is willing to assign uncommitted Proposition A Local Return funds to the City of Industry for the purpose identified in Paragraph A. Now, therefore, in consideration of the mutual benefits to be derived by the parties and of the premises herein contained, it is mutually agreed as follows: 1. Exchange. The City of Diamond Bar agrees to assign $200,000 of its Fiscal Year 2011/2012, Proposition A Local Return funds to the City of Industry. In return, the City of Industry agrees to pay $150,000 of its general funds to the City of Diamond Bar. The exchange rate is $.75 per $1.00. 2. Consideration. The City of Diamond Bar shall assign the agreed upon Proposition A Local Return funds to the City of Industry in one lump -sum payment. The City of Industry shall assign the agreed upon general funds to the City of Diamond Bar in one lump -sum payment. The payment shall be due and payable upon execution of this Agreement, and upon approval by Los Angeles County Metropolitan Transportation Authority (LACMTA) of the City of Industry's project description. Each payment shall be based on the exchange rate in accordance with the exchange rate described in paragraph 1. 3. Term. This Agreement is effective on the date above written and for such time as is necessary for both parties to complete their mutual obligations under this Agreement. 4. Termination. Termination of this Agreement may be made by either party so long as written notice of intent to terminate is given to the other party at least five (5) days prior to the termination. Assignment Agreement 5. Notice In the event of termination, notices shall be given pursuant to this Agreement by personal service on the party to be notified, or by written notice upon such party deposited in the custody of the United States Postal Service addressed as follows: A. James DeStefano, City Manager City of Diamond Bar 21810 Copley Drive Diamond Bar. CA 91765 B. Kevin Radecki, City Manager City of Industry 15625 E. Stafford Street Industry, CA 91744 6. Assurances A. The City of Industry shall use the assigned Proposition A Local Return funds only for the purpose of providing the services discussed in Paragraph A of this Agreement and within the time limits specified in LA County Metro's Proposition A Local Return Program Guidelines. DIAMND BAR AGR 2012 2 Assignment Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective officers, duly authorized, by the CITY OF INDUSTRY on and by the CITY OF Diamond Bar on CITY OF DIAMOND BAR BY Ling Ling Chang, Mayor ATTEST: Tommye Cribbins, City Clerk Approved as to form: CITY ATTORNEY DIAMND BAR AGR 2012 3 CITY OF INDUSTRY ma David Perez, Mayor 22 Jodi Scrivens, City Clerk Approved as to form: CITY ATTORNEY CITY OF INDUSTEX Incorporated June 18, 1957 March 28, 2012 City of Diamond Bar 21810 Copley Dr. Diamond Bar, Calif. 91765 Attn: Mr. DAvid Lui _ Dear Mr. Lui As per our conversation of this date, we agreed that City of Diamond Bar would accept our bid of .75 to the dollar for approximately $ 200,000.00 plus of its Proposition A Local Return Funds. In. turn, City of Industry shall give check to City of Diamond Bar.. When the transfer is made, the transfer of checks shall take place simultaneously. This letter has no force or effect until consider- ed by City of Industry Council at their meeting. Also, when City of Diamond Bar will have approved and signed the fund Trade Agreement by the proper officers. Ke , p Radecki, City Manager P yAis Tucked, City Tress. . P.O. Box 3366, City of Industry, Califonlia 91744-0366 - Administrative Offices: 15625 E: Stafford St. - (626) 333-2211 = Fax (626) 961-'6195 CITY COUNCIL Agenda # 6 . 6 a Meeting Date: May 15, 2012 AGENDA REPORT TO: Honorable Mayor and Members f the City Council VIA: James DeStefano, City Manage Q6 TITLE: AWARD OF CONSTRUCTION DMINISTRATION SERVICES CONTRACT TO ONWARD ENGINEERING FOR THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT, FEDERAL PROJECT# STPL-5455(015), IN THE AMOUNT OF $39,900, PLUS A CONTINGENCY AMOUNT OF $4,000 FOR A TOTAL AUTHORIZATION OF $43,900. RECOMMENDATION: Award. FINANCIAL IMPACT: The FY 2011-2012 Capital Improvement Program (CIP) Budget programmed a total budget of $800,000 for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project (Federal Project# STPL-5455(015). The total budget includes $522,000 in Federal Surface Transportation Program Local (STPL) Funds, $124,214 in Measure R Funds, and $153,786 in MTA Local Return Funds. In March 2012 the City received authorization to proceed from Caltrans which is required due to the federal STPL funds going towards the project. The table below demonstrates the anticipated expenditure: Anticipated Expenditures Onward Construction Admin. Contract $39,900.00 Contingency (10%) $4,000.00 All American Asphalt Construction Contract $606,000.00 Contingency (10%) $60,600.00 Total $710,500.00 BACKGROUND/DISCUSSION: This rehabilitation project will consist of localized removal and replacement of asphalt as well as edge grind and Asphalt Rubber Hot Mix (ARHM) overlay over the entire length of Chino Hills Parkway and Chino Avenue within the City of Diamond Bar limits and localized removal and replacement of curb and gutter with the installation of two curb ramps at Scenic Ridge Drive/Diamond Ranch Road. On April 4, 2012, the City released the Request for Proposals for the Construction Administration/Inspection Services for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project to five (5) consulting firms. Four (4) proposals were received on April 26, 2012. The four (4) firms that submitted proposals for consideration are as follows: Onward Engineering $39,900.00 LAE Associates $52,410.00 DMS Consultants, Inc. $69,260.00 Harris & Associates $69,981.00 The proposals were reviewed and evaluated by staff. Onward Engineering was selected over the other firm's proposals because they best understood the City's needs and demonstrated a thorough understanding of the federal project compliance as well as ARHM quality control for the project. Due to the fact that this project will incorporate the use of ARHM with strict quality control requirements necessary for a successful roadway product, it was imperative that the firm selected was able to demonstrate that their staff has a thorough knowledge of the product and the intense quality control resources that may be required. Onward Engineering included a very detailed project approach to meeting the goals of the City's project requirements which qualified Onward Engineering as the best selection for this project. Onward Engineering scope of work includes: • Utility Coordination throughout the duration of the contract • Coordination with the City's Program Management Consultant for Federal Compliance • Federal Compliance for the Inspector's reports • Construction Inspection • Material Testing • Traffic Control review and Inspection The tentative schedule of this project is as follows: Construction Contract Award Start of Construction Completion of Construction PREPARED BY: Kimberly M. Young, Associate Engineer 7-7 REVIEWEq BY David"C. LiLfDirector of Public Works May 15, 2012 June 2012 September 2012 DATE PREPARED: May 10, 2012 Attachments: Consulting Services Agreement 2 CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of May 15, 2012 by and between the City of Diamond Bar, a municipal corporation ("City") and Onward Engineering ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A" the City's Request for Proposals dated April 4, 2012. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Proposal, dated April 26, 2012 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect May 15, 2012, and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "C". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Thirty-nine Thousand Nine Hundred Dollars and Zero Cents ($39,900.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 1 Consultant: Majdi Ataya, P.E., President Onward Engineering 300 S. Harbor, Suite 814 Anaheim, CA 92805 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to PA comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minirnum combined single limits coverage of $500,000.00, (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, 3 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which 0 would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 5 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 6 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: Tommye A. Cribbins, City Clerk Ling -Ling Chang, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: �l EXH l f >I-- A 21810 Copley Drive • Diamond Bar, CA 91765.4178 (909) 839-7000 a Fax (909) 861-3117 www.DiamondBarCA.gov April 4, 2012 SUBJECT: Request for Proposal for the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project, Federal Project No. STPL-5455 (015) Construction Administration/ Inspection Services. To On -Call Civil Engineering Firms: The City of Diamond Bar is requesting proposals from qualified Civil Engineering Firms to provide contract administration/inspection services for the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project. The project will be administered by the Public Works Department of the City. I. INTRODUCTION The work to be performed consists of and includes cold mill (edge grind) up Ling -Ling Chang Mayor to 1 5/8", overlay 2" of ARHM; crack seal, localized R&R, installation of pavement fabric, reconstruction of Curb & gutter and other incidental and Jack Tanaka appurtenant work necessary for the proper construction of the improvements Mayor Pro Tem to Chino Hills Parkway and Chino Ave. within the City Limits, Construction shall be completed within thirty (30) working days of the issuance of the Bon Everett Council Member Notice to Proceed. Carol Herrera The project is being funded by the Surface Transportation Program Local Council .Member (STPL) funds and will be subject to all federal contract requirements. Steve Tye A copy of the approved plans and specifications is also enclosed for your Council Member review, The Authorization to Proceed has been received from the State and the project is out to bid. The expected bid opening is scheduled for May 2, 2012 at 2:OOpin. II. CONSTRUCTION ADMINISTRATION, INSPECTION AND TESTING SERVICES The proposal shall identify tasks for construction administration and inspection services and shall take into consideration the following items: 1. Coordinate and conduct the Pre -Construction Meeting, including notifications to the contractor, utility agencies, street sweeping service and trash collection service. Prepare the meeting agenda and minutes. RFP -Chino Hills Parkway/Chino Ave. Rehabilitation Project STPL-5455 (015) April 4, 2012 Page 2 2. Re-establish Centerline Monuments and prepare Corner Records (this task will be the responsibility of the contractor, however the CM Consultant will be responsible for reviewing the submittal prior to County recordation). 3. Provide construction staking to reflect the design shown on the plans. a. Place stakes at 25 -foot intervals and at critical points (BC's, EC's, angle points and grade breaks) along centerline of Chino Hills Parkway and Chino Ave. as deemed necessary. b. Provide layout of the critical tie-in points and for the limits of removal of existing asphalt improvements. 4. Provide inspection services for the entire project on an as -needed basis during mobilization, demobilization, traffic control installation and public notification process. Provide daily quality control and inspection services during construction. This will include site inspections as well as plant inspections to maintain quality control of the ARHM product. 5.. Provide geotechnical inspection and testing services to certify that i materials and construction conform to specifications. 6. Address any public complaints or concerns received. 7. Review and address contractor's RFI's. 8. Review contractor certified payrolls. 9. Assist in the preparation of contract change orders. 10. Prepare daily inspection logs which include the names of all construction workers on the project site, total hours worked on a daily basis for each employee, and the identification of each piece of equipment on the project site for each working day. Daily reports shall be submitted on a weekly basis and include progress and photo documentation by stages. All photos shall be submitted in digital format. 11. Prepare punch list and conduct final job walk. Prepare recommendation to City staff for acceptance of the construction project. RFP -Chino Hills Parkway/Chino Ave. Rehabilitation Project STPL-5455 (015) April 4, 2012 Page 3 12. Prepare as -built record plans and submit to the City at the end of the project. Submit a final report to the City. *Note that the management of all federal compliance documentation and labor compliance requirements will be contracted separately with the City's on-call program management consultant. Coordination with the program management consultant will be required on a daily basis or as needed for the duration of the project. III. CITY SUPPORT 1, The City shall provide all approved plans and specifications. IV. PROPOSAL FORMAT AND CONTENT The proposal shall provide the following information using the same format and sequence: 1. Project Team An organization chart indicating principals and key project team members together with an indication of their involvement in the project. Provide resumes of key personnel involved in the project Including personnel from sub -consultants, If any. Include information from the three (3) most recently completed projects by the project manager, project engineer and project inspector. 2. Firm's Experience List a maximum of three (3) projects and one federally funded project of similar scope that the firm has inspected for other public agencies. For each project, provide the following information: location, owner, total construction cost, design completion year, construction completion year and name of project manager and project engineer. Also provide a brief background on your firm's experience with Asphalt Rubber Hot Mix (ARHM). RFP -Chino Hills Parkway/Chino Ave. Rehabilitation Project STPL-5455 (015) April 4, 2012 Page 4 3. Construction Administration, Staking, Surveying, Inspection and Testing Services Discuss the hours required and scope of work to be included in the construction administration, inspection and testing services. The construction schedule is thirty (30) working days. 4. Resource Requirements Provide a summary of man-hour allocation estimates for all tasks. 5. Pee Schedule Provide hourly rates for all personnel assigned to the project. These rates will be used to negotiate any additional work the City may request. 6. Fee Proposal Provide a cost estimate of tasks and total not -to -exceed fees for construction administration, inspection and testing services. 7. Agreement A copy of the Consulting Services Agreement Is enclosed. The proposal shall include a statement that all terms and conditions of the Agreement are acceptable. 8. Insurance Proof of Insurance requirements addressed in the Consulting Services Agreement shall be submitted by the selected consultant upon execution of the original Consulting Services Agreement for submittal to the City Council. 9. All proposals shall include a "Statement Certifying Insurance Coverage" certifying the required insurance coverage will be obtained by the consultant and the consultant understands said coverage is RFP -Chino Hills Parkway/Chino Ave. Rehabilitation Project STPL-5455 (915) April 4, 2012 Page 5 prerequisite `or entering into agreement with the City. The consultant is required to confirm that its Insurance carrier can meet all insurance requirements Failure to meet the insurance requirements will result in the consultant's disqualification. 10. References List three (3) references including contact names, addresses and telephone numbers. V. SUBMITTAL OF PROPOSAL Four (4) sets of the proposal shall be submitted with a fee proposal included in a separate sealed envelope. Package shall indicate the name, address and telephone number of the individual or entity submitting the proposal. Envelope shall be addressed to: City of Diamond Bar Public Works Department Attn: Kimberly M. Young, Associate Engineer 21810 Copley Drive Diamond Bar, CA 91765 Consultants interested in responding to this RFP shall submit proposals to the above address by 2:00 PM on Thursday, April 26, 2012. VI. SELECTION OF QUALIFIED CONSULTANT The City will select the consultant for this project based on a combination of factors, such as: qualifications, past experience with similar projects, project approach and references. VII. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted. No representation is hereby made that any contract will be awarded pursuant to this RFP or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of proposal prior to the award of a written contract shall be borne by the proposing firm. RFP -Chino Hills Parkway/Chino Ave. Rehabilitation Project STPL-5455 (015) April 4, 2012 Paye 6 The City shall only provide the staff assistance and documentation specifically referred to herein and shall not be responsible for any other cost or obligation of any kind which may be incurred by the proposing firm. All proposals submitted to the City in response to this RFP shall become property of the City. Please direct questions to Kimberly M. Young, Associate Engineer, at (909) 839-7044. Sincer Da G. Liu, P.E. Director of Public Works/City Engineer Attachments: Attachment A -Consulting Services Agreement Attachment B -Specifications dated December 2011 Attachment C -Plans F-YU41 P)1 T" 6 Onward Engineering Proposal to Provide Construction Administration/Inspection Services - For the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project Federal Project No. STPL-5455 (015) - Project Scope of Work: coo•„o:•. r r •w o. o0 oo• o00 Item Construction Manager Roles Inspector Roles Deliverables Benefits Stage 1: Pre'Comurnction • Review PS&E & other • Ensures quality set of • Perform value engineering & contract documents • Plan Markup plans & most cost Value Engineering/ constructability review of project Become familiar with traffic • Plan Check Summary effective design Constructability plans & specifications control plans, construction Sheet • Familiar with project Review • Manage/Coordinate all aspects of schedules, construction • Value Engineering prior to bidding to ensure_ RFP sequences, & permit Report successful construction requirements ” - - phase Budget Review • Review engineer's estimate & N/A • Budget Review • Ensures project is in line .approved budget for the project :Report with available funding - • Prepare & maintain a master Review & Observe planned schedule • Provides a solid baseline Project Schedule project schedule based on • Provide assistance with •Updates to schedule For planning & anticipated completion of design & construction activity duration construction schedule analysis of project during construction phases construction phase estimates Stage 2: Construction ' • Convey all project • Conduct Pre-Construction/Bi- •Meeting Agenda specific information & to weekly meetings, inviting •Attend all project meetings • Meeting Notices review schedule, Pre -Construction contractor, City, &project such as preconstruction, submittals &key items Meeting stakeholders field, &progress meetings • Meeting Minutes for • Quick turnaround of • Prepare minutes of meeting attendees meeting agenda & minutes Coordinate with Citystaff, - Ensures Ensures clear lines of • ;Coordinate with City staff, contractors, agencies, .&.all communication for Project 1 ` _ contractors, agencies, & '. stakeholders • Correspondencee project Coordination stakeholders •. Coordinate construction I . . Records . Ensures records for the e • Provide scheduling, funding & activities: parking entire project life - technical review, &responses restrictions, traffic control, • All items are quickly etc. responded to • Clear documentation of Construction • Review & approve field • Take photographs prior;. Construction existing, progress, & Photographs photographs during, & after construction Photographs final construction conditions • Interpret plans, • Ensures active specifications, & regulations monitoring & • Provide & maintain sufficient field & ensure that contractors are documentation of entire Construction personnel to administer & manage following their contracts Daily Inspection jobsite & progress Inspection P construction contract - •Provide inspections to ensure Reports Provides detailed notes •Review daily inspection reports projects are constructed on labor, weather, provided by Inspector to protect progress, key items .& .according specifications observations 12 Coward Engineering Proposal to Provide Construction Administration/Inspection Services For the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project Federal Project No. STPL-5455 (015) 1 P 1 * MEO coso"e ie• . Item Construction Manager Roles Inspector Rales Deliverables Benefits Stage 2: Construction (con't) • Ensures accurate • Review &approve traffic control • Provide inspection of street implementation of new ; plans lighting, traffic control,. Detailed Traffic traffic/lighting system Traffic Inspection • Coordinate with Inspector to traffic signal, channelization, - Control Plan while maintain safe ensure implementation. i & all other traffic -related traffic flows during work construction Provide inspection of public Ensure accurate • Provide & supervise necessary - utilities - construction of inspection personnel for the Inspect workmanship & substructure items is Public Utility- inspection of all public utilities materials involved N/A conducted while also Inspection . Ensure technical competency & Ensure conformance with avoiding conflicts & adequate monitoring of inspectors PS&E, City standards, delays during - applicable laws construction •< Maintain daily diaries. showing site & weather - Provides clear, single: '• Review inspector's daily dairy for conditions,. traffic control .. source location for the completeness & QA/QC measures taken by., progress, quality, Construction- . 'Ensure that all necessary items are contractors labor, equipment e " - • Daily Inspection conditions & key items Documentation/ included - & materials used, quantity of q y Reports of each working day & ' :Problem Solving • Participate in field meetings & ..work performed by project ' - document issues or findings & contractor • Immediately develop - develop solutions • I Daily diaries shall be - solutions to project submitted to City upon, obstacles ' project completion - • Constant & expert • Prepare/Review construction • Review construction progress review & monitoring of _ schedule, including activity schedules on a regular basis _ project schedule sequences & duration, schedule of •Identify deviations . Schedule Review progress to ensure Schedule Review submittals & delivery schedule of Ensure that corrective actions Comments project is on track & equipment/materials are taken to bring projects . Schedule Revisions within budget • Review contractor's update & p back on schedule •Regularly updated revisions. : - schedule • Provides for weekly discussion project • Schedule & conduct weekly Attend weekly progress & issues milestones issuto progress meetings to discuss meetings to communicate, ensure that the project is contract tissues, procedures, coordinate & resolve any • Meeting Minutes being construction to the Progress Meetings `progress, problems, change orders, issues or problems that may •Meeting Agenda City's specification & submittals, request for information " arse at the job site Daily Status Reports approval (RFIs), deficiencies & schedules Prepare &'submit to City Allows single point • Prepare weekly status reports with staff daily reports on a - distribution of key statement of working days weekly basis - information to all stakeholders in project - • Submittal Review • Process contractor's submittals for File all approved submittals Notes Ensures that all project architect's/design in final inspector's files for • Stamped Approved Contractor materials, Submittal Review consultant's review & approval reference during Submittals methods ¬ices are in • Review &approve material construction. Ensure materials are compliant with • 'RFC, RFC, CCC, Field compliance with CiTy submittals submittals Directives, NOPC, issued PS&E NCR - • Process & track RFIs, submittals, Provide assistance for • Quick & accurate review approval of shop drawings, background, clarifications & • Written Response to responses to Contractor RFI Coordination propose change orders & revisions field information for all RFIs to ensure delays are not with design consultant necessary,RFI information encountered 13 ► Onward Engineering Proposal to Provide Construction Administration/Inspection Services _ ' For the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project Federal Project No. STPL-5455 (015) ► ► ► 1 1 ► 1 P 1 0 0• O O P,. cro• of 5 . Item - Construction Man ager Roles Inspector Roles Deliverables Benefits - Stage 2: Construction (can't) • Monitor contractors' utility • Coordinate with Contractor & all coordination to mimmize utility conflict delays &. • Ensures that delays are affected Utility Agenciesto plan potential need for utility + Utility Coordination not encountered due to Utility substructure work prior to relocations .Records unforeseen conflicts or Coordination - - • Ensure conflicts are avoideconstruction d. t ts to • Report potential conflicts Review project scope all utility lack of coordination utilities, &advise them to •Full awareness by alt Provide clarifications to questions relocate or remove companies outside utility ageneses received from ageneses conflicting utilities, & report - outcome to City ° • Review & distribute inspectors Direct & notify construction - - • Ensures that all non - notes regarding non-compliant contractors about non- • inspectors Non compliant items are Non -Compliance - work items - compliance & correct Compliance Notice noted &fixed prior to Items - • Recommend mitigating procedures compliance problems as soon • CM Non Compliance " the issuance of the halite for Fixing non-compliance as they are discovered _ Notes of completion • Review & evaluate proposed • Change Order Provide clear change orders Maintain data for change - '' .Notes/Recommendah documentation, review & recommendation for Change Orders . Prepare using City's standard orders, progress payments, ' "ons change orders; to format extra work, etc. • .Change Order Field maximize value of • Render recommendations to City - •'Notes contract • Maintain cost accounting records Provide CM with necessary • Cost Accounting Clear records & back-up - on authorized work performed field data to allow accurate Records of necessary cost Budget Monitoring under contract unit costs & calculation & monitoring of • Field ' accounting in order to additional work performed based field quantities & data Notes/Calculations fulfill LAPM &all other on actual costs of time &materials reporting requirements • Monitor compliance with the. • Ensure accurate NPDES City's National Pollutant - Discharge Elimination_ • Ensure that full NPDES ' file to documentation is on file to System (NPDES) Permits.& - & all other NPDES reference at review requirements N/A environmental Monitoring construction - •-Monitor Contractor stipulations are met & •- Provide necessary inspection compliance with State monitored during entire personnel to ensure compliance Construction General Permit - construction project • 'Review SWPPP submittal _ Maintain copies of all .permits for the project Construction • Ensure adequate personnel & • Witness all construction activity, including night. - • Ensure all stipulations Activity understanding is provided for operations N/A _ are met for compliance l inspection , • Develop a reasonable cost control - system, including regular • Provides City with monitoring of actual costs for •-Provide complete '- Cost Control Excel accurate data on a activities in progress & estimates measurements & calculations Sheet (Project regular basis to ensure Cost Control - for uncompleted tasks & proposed to administer progress Specific) that the project costs are System changes payments &make - in line with the budget •Identify variances between actual - recommendations for. +Project Cost Status Updates •Provides clear & & estimated costs & report such payments organized cost tracking variances to City at regular - data for future reference intervals 14 D r Omvard Engineering Proposal to Provide Construction Administration/inspection Services ® For the Chino Hills Parkway/ Chino Avenue Street Rehabilitation Project Federal Project No. STPL-5455 (015) r r r r r r: r r r r r r r. r r r r r r r r r r r r r r r b Item Construction Nlanager Roles Inspector Roles Deliverables Benefits Mage 2: ConstruetioII (coni) o, •ec oos Item Construction Nlanager Roles Inspector Roles Deliverables Benefits Mage 2: ConstruetioII (coni) - • Review soil compaction & materials testing certificates - • Assist City in coordinating of compliance (COC) - Ensures that all technical - services of other consultants • Coordinate with City's • Coordination Records sub -consultant material, Sub -Consultant (geotechnical, NPDE$ materials Acceptance Testing (AT) & • Received Technical . environmental is other .Coordination testing, deputy inspection, special Independent Assurance Data specialty work is laboratory testing, etc.) that may Program (IAP) testing firms conducted on an efficient be hired or selected for the project regarding quality of work & accurate basis completed • Material Testing • Ensures quality for all • Ensure that contractors install Certificate slated construction •-Monitor materials documentation materials compliant with • Compaction Reports- materials & items & testing results, as well as construction contracts per LAPM • Review of ARHM, AC, Materials Testing - enforce corrections • Report any failed tests & • Technical Findings PCC, design mixes •Nuclear compaction test on the dap direct contractor to take - Report -- Emphasize treatment of. f paving o. corective measures to • inspe/AC ongoing AC materials to - achieve compliance plant plant inspections - contractor •. Design Coordination •. Quick & accurate • Coordinate with project Records - coordination & responses architect/design consultant - Provide assistance with field • Response from regarding technical Coordinate Design contractor's requests for ; '. data & pictures for efficient Designer/Architect isd RFI interpretation or clarification or communication pfneeded . Construction Manager •: Ensure delays are not Ensure changes of meaning & intent of clarifications _ -Notes & ` encountered due to lack - project plans & specifications Recommendations of information • Establish & implement job safety - Ensures & procedures in compliance with ' •Observe construction safety, ul con successful construction Job Safety CAL -OSHA requirements .public safety & convenience, & onn Safety Infraction project from inception to Compliance • Monitor contractor's compliance &report discovered Reports completion. Full federal, _ with established safety program problems to City state & local safety per Federal & State requirements standard compliance • Instruct Contractor to provide • Coordinate with contractor to adequate notification &scheduling ensure access to adjacent. •Ensures that adjacent Community - to accommodate community businesses/residents during- Community properties &residents Coordination traffic/properties construction • Participate in public outreach Coordination Records approve of &are in •.�Participate inpubhc outreach support of the project. activities - activities •. Track quantities of work _ completed for progress payment • Provide accurate Quantity Tracking •Ensure that. accurate Quantity/Progress • Prepare progress payments using -measurements of work Sheet records are kept of actual 'Pay Monitoring City's standard format & review completed by contractors in Progress Pay quantities installed - payment requests accordance with contract. Recommendations • Provides back-up for - • Prepare invoice to Caltrans with all - documents Invoice to Caltrans quality & cost of work progress payments • Conduct field construction employee interviews • Establish procedures & monitor • Report it to City on a regular contractor compliance with federal basis • Contractor Certified - & state prevailing wage • Ensure that contractors Payroll Records Ensures full federal, state Labor Compliance regulations & requirements per submit certified payroll • CM Payroll review &local compliance with LAPM reports Notes necessary wage rates •, Review payroll reports for • Ensure that labor & hours • Employee Interview ' compliance with federal & state reported by contractors Forms - prevailing wage regulations match inspector's daily - diaries & inspection reports - 15 Onward Enyineerinb Proposal to Provide Construction Administration/Inspection Services For the Chino Hills Parkway/Chino Avenue Street Rehabilitation Project Federal Project No. STPL-5155 (015) 9A Docs, -so. r •Dos •s Item Construction Manager Roles Inspector Roles Deliverables Benefits Stage 2: Construction (can't) • Notify CM of any quality Provides quality control • Perform quality assurance reviews ...related issues _ system to ensure both on a regular basis - + Review workplan dailywith • Quality Review Notes Contractor &&gait Quality Control • .Recommend changes as necessary Contractor • .Project Change Team are providing •Deliver projects in accordance . • Assist in recommending Recommendations quality services with LAPM necessary changes - •Address unresolved - - issues • Comply with federal & state grant • Monitor federal & state _ • Required Grant • Ensure that all funding Grant Compliance p funding requirements stipulated field conditions for F'orms/Packages remains available to City • Assist City epreparing nt - compliance of all necessary n •Field Review Notes throughout duration of processing reimbursements grant items construction project • Ensures that all project Project Filing J - Maintain a complete project filing : - • Final Construction documentation is - System Y system • Maintain field notes Fila compliance with required regulations & "'. stipulations Stage 3: Post-Coustruedon _ Completion • Evaluate completion of work & Provide notes & concurrence • Final Completion Recommendation Ensures that all work Recommendation recommend to City when work is to CM regarding final • Final Rep Report of items are completed as " ready for final inspection completion of all field work specified - Completion • Conduct final inspection/walk Conduct final inspection & • -Provides visual Final Walk through with City staff, - close-out encroachment & N/A". confirmation to all Through maintenance/service personnel & construction/excavation stakeholders of final project architect/design consultant permits completion of work • Issue preliminary & final punch • Clear communication & list, including schedule for punch • Prepare in -progress punch - - records to Contractor Punch Lists list completion lists at completion of each Preliminary &Final ry regarding all items of g • Monitor & follow-through with - project phase Punch lists work which will require contractor until completion of all completion prior to punch list items - notice of completion. • Ensure full & complete • .Secure & transmit required project documentation is Closeout guarantees, certifications, & other N/A •.Binder of required obtained prior to'. Documentation documents as stipulated in contract closeout documents construction completion documents • Digital version of all drawings • Transmit to designer the IOR &Contractor • Ensure accurate Contractor &Inspector Red -Lines • Maintain & submit red -lines Red- Lines representation & As -Built Plans for incorporation in to the As Built to City - Designer documentation of the - Plans - •Coordinate preparation & Coordination Records field changes made • Review plans to ensure accuracy & P y submittal of plans to •Final As -Built .during construction quality of work 4 tY City upon project completion project Documentation • Maintain accurate City records - Final Payment y • Review &.process contractor's • .Confirm final field quantities • Final Payment • Ensure full & accurate Request request for final payment &release to CM Recommendation a ent is provided to payment P of retention .Contractor • Finalize & deliver all project files, - • Final Project Files records, exhibits, coordination • Provide all field inspection. • As-builts & digital set Submit Project documentation & submittals to notes, pictures, material of drawings at project Provides a single source .Files City for final review & archiving ' tickets,. permits & all other completion location for the entire - • Deliver as -built & electronic pertinent material • Construction files to projects records drawings to City - the City for archives 16 • a „r � Q r;r sa •e`"'rs O ,,HIS<T L 0 x 0 0 F 0 w o c ° V1 o 0 0 ° O H h jU P. a F �z ai Q z 0 F � O A R azo U U F °J � z� ' 6A F/ 3 W M Q w R w J3 Ef3 �a x ° ° � U a w w C ,,HIS<T L 0 0 0 0 0 0 0 o c c o 0 0 ' 6A 6S Ef.- Ef3 J3 Ef3 EP, rTy O O O O O O O O O O O O I t4 rti H 0 0 0 0 0 O O O O O O 0 0 0 0 0 O O O O C O b M C N ,.. .. 000 ONiq a n � Pa E O O O O O O O 0 0 0 0 z. O O O O O O O 0 0 0 0 0 0 0 0 0 O O 0 0 0 0 z, a; .p; o zv �» ss v3 srj ss � v3 v3 ss cn ss n' �i Y Y n iR+ O H O H O F E"I CO, J Qf 'p ill � W It P+ Q Py U O U s0. y4 O oaf oU°� W u Q U W U F d W Z.% ,,HIS<T L Agenda # 6.6 (b) Meeting Date: May 15 2012 CITY COUNCIL AGENDA REPORT IN�Okt•od.T �ell- TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager 13 OL �) TITLE: APPROVE RESOLUTION 2012 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AND AWARD THE CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT FOR THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT, FEDERAL PROJECT# STPL-5455(015), IN THE AMOUNT OF $606,000.00, PLUS A CONTINGENCY AMOUNT OF $60,600.00 FOR A TOTAL AUTHORIZATION OF $666,600.00. RECOMMENDATION: Approve and award. FISCAL IMPACT: The FY 2011-2012 Capital Improvement Program (CIP) Budget programmed a total budget of $800,000 for the Chino Hills Parkway and Chino Avenue Street Rehabilitation Project (Federal Project# STPL-5455(015). The total budget includes $522,000 in Federal Surface Transportation Program Local (STPL) Funds, $124,214 in Measure R Funds, and $153,786 in MTA Local Return Funds. In March 2012 the City received authorization to proceed from Caltrans which is required due to the federal STPL funds going towards the project. The table below demonstrates the anticipated expenditure: Anticipated Expenditures Onward Construction Admin. Contract $39,900.00 Contingency (10%) $4,000.00 All American Asphalt Construction Contract $606,000.00 Contingency (10%) $60,600.00 Total $710,500.00 BACKGROUND/DISCUSSION: This rehabilitation project will consist of localized removal and replacement of asphalt as well as edge grind and Asphalt Rubber Hot Mix (ARHM) overlay over the entire length of Chino Hills Parkway and Chino Avenue within the City of Diamond Bar limits and localized removal and replacement of curb and gutter with the installation of two curb ramps at Scenic Ridge Drive/Diamond Ranch Road. The rehabilitation project will include the use of ARHM which requires strict quality control for the duration of construction to ensure a successful roadway product. The pros using ARHM over conventional asphalt include the reduction of traffic noise on the roadway, the use of recycled tires in the asphalt which ultimately reduces the scrap rubber tires buried in landfills making this product environmentally friendly, resists reflective cracking, retains the black color longer, and ultimately has a longer service life of 10 to 15 years where conventional asphalt generally has a service life of 7-10 years. The fact that the City was able to utilize federal funding for this project allowed for a larger budget making it possible to include ARHM in the project since the unit cost for ARHM is generally larger than that of conventional asphalt. With the completion of the plans and specifications and the issuance of the Authorization to Proceed from the State since this project is a federally funded, the project was advertised for bids on April 9, 2012 with a bid opening of May 2, 2012. Seven (7) bids were received and opened publicly by the City Clerk at 2:OOpm on May 2, 2012. The engineer's estimate for the project was $643,000. The bids received were as follows: Company Bid Amount 1. All American Asphalt $606,000.00 2. The RJ Noble Company $618,169.60 3. Silvia Construction, Inc. $629,083.05 4. Hardy & Harper, Inc. $654,000.00 5. Gentry Brothers, Inc. $670,263.85 6. EBS $673,000.00 7. Sully -Miller Contracting $686,601.00 Staff has verified the contractor state license and found it to be valid. References were checked for similar work completed and All American Asphalt has satisfactorily completed projects in other Los Angeles County Cities. The project schedule is tentatively set as follows: Award of Contract Start of Construction Completion of Construction PREPARED BY: Kimberly M. Young, Associate Engineer REVIEvv6 8 4 David G. Liu, P.E. Director of Public Works May 15, 2012 June 2012 September 2012 DATE PREPARED: May 10, 2012 ATTACHMENTS: Resolution No. 2012 -XX CONTRACTOR AGREEMENT RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT FEDERAL PROJECT # STPL-5455(015) PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City retained Winzler & Kelly ("Consultant") as the engineer to design and prepare the plans for the Chino Hills Parkway and Chino Avenue Street Rehabiliation Project Federal Project# STPL-5455(015); B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin, C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed, D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account'). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 15th day of May, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15th day of May, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between All American Asphalt hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WI IEREAS, City did accept the bid of CONTRACTOR All American Asphalt and; WFIEREAS, City has authorized CONTRACTOR for furnishing labor, cquil Chino Avenue Street Rehabilitation Pro ar. the Mayor to execute a written contract with lent and material for the Chino Hills Parkwav and ct Federal Project # STPL-5455 (015) in the City NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: I. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all labor, tools, materials, appliances, and equipment for and do the work for the C Parkwav and Chino Avenue Street Rehabilitation Proiect Federal Proiect # S (015) in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated December 2011 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMIsN['S 1'U BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 1, 2012 together with this written agreement, shall constitute the contract between the parties. This contract is intended to regnire a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid docrunents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents, and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other uitkilowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Thirtv (30) working days from the date of the notice to proceed. 1 The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shalt take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in ftirll force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "1 am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. C. d. 6) Automobile - Property Damage $250,000 each accident. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; S) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. The policy of insurance provided for in subparagraph a. shalt contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the trained insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an 3 express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Since this is a Federally assisted construction project, Davis -Bacon will be enforced. If Federal and State wage rates are applicable, then the higher of the two will prevail. The Federal Labor Standards Provisions (Form HUD -4010) and the Federal Wage Determination are attached and made part of this agreement, and compliance will be enforced. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, worlauan or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are malting such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under lin shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR render him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable, collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indeimaitees") shall not be answerable or accountable in any manner for any Loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indeiniitees harmless therefrom. C. In the event Inderrmitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by hadennitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations render this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, toss, stop notice, cost, expense, judgnnent, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11, NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fiord, and City's ability to draw from this find, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 267073 All American Asphalt PO Box 2229 Corona, CA 92787 By: Date TITLE CITY OF DIAMOND BAR. CALIFORNIA By: LING -LING CHANG, MAYOR Date ATTEST: By: TOMMYE A. CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 951-736-7600 Emergency Phone at which CONTRACTOR can he reached of any time APPROVED AS TO FORM: CITY ATTORNEY Date CITY COUNCIL Agenda # 6 • 7 Meeting Date: May 15, 2012 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager a TITLE: APPROPRIATE PROP C FUNDS IN THE AMOUNT OF $75,702.50 AND PROP 1B FUND IN THE AMOUNT OF $16,070.00 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2011-2012; APPROVE RESOLUTION 2012 -XX APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARD THE CONSTRUCTION CONTRACT FOR THE RESIDENTIAL AREA 1A (BOUNDED BY THE CITY LIMITS TO THE NORTH AND WEST AND 57 FWY TO THE SOUTH AND EAST) AND ARTERIAL ZONE 6 (GOLDEN SPRINGS DRIVE BETWEEN DIAMOND BAR BLVD AND TEMPLE AVENUE) ROAD MAINTENANCE PROJECT TO HARDY & HARPER, INC. IN THE AMOUNT OF $1,212,000.00; AND AUTHORIZE A CONTINGENCY AMOUNT OF $145,828.50 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,357,828.50. RECOMMENDATION: Appropriate, approve, and award. FISCAL IMPACT: As part of the FY 2011-2012 Capital Improvement Program, $676,099.00 of Gas Tax Funds, $205,451.00 of Measure R Funds, $118,450 of Hauler Fees, and $170,000 of Prop C Funds were budgeted for the Residential Area 1A and Zone 6 Road Maintenance Project for a total allocation of $1,170,000.00 for design, construction administration and construction. To date approximately $83,750.00 has been encumbered for design and construction administration services with a contingency amount of $12,562.50 reserved. There is approximately $1,073,687.50 remaining in the current budget. As shown in the attached table, an appropriation of $75,702.50 of Prop C Funds and $16,070.00 of Prop 113 Fund Reserves, and a transfer of $80,000.00 from the un -used budgeted Measure R funds from the Chino Hills Parkway Project, will be required to fully fund the project. 1 Slurry Seal/Chip Seal Program FY 2011-2012 Budget Encumbrance Balance Residential Area 1a $1,000,000.00 $1,000,000.00 Arterial Zone 6 $170,000.00 $1,170,000.00 Onward Engineering Design and Construction Admin Services Contract $83,750.00 $1,086,250.00 Onward Engineering Contingency $12,562.50 $1,073,687.50 Hardy & Harper Contract Amount $1,212,000.00 $138,312.50) Hardy & Harper Contingency 12%) $145,828.50 ($284,141.00) City Hall parking lot striping and repairs (to be done by others) $15,401.50 ($268,739.50 Value Engineering i.e. slurry seal vs. cape seal $96,967.00 $171,772.50 Appropriation of Prop C Funds $75,702.50 ($96,070.00 Appropriation of Prop 1 B Funds $16,070.00 ($80,000.00 Reallocation of un -used funds for Chino Hills Parkway --- Project $80,000.00 To fully construct the Residential Area 1 a and Arterial Zone 6 improvements at a cost equal to the lowest responsive bid plus contingency a reallocation of $80,000.00 and an appropriation of $91,772.50 will be required. BACKGROUND/DISCUSSION: The Residential Area 1a and Arterial Zone 6 Road Maintenance Project, with a residential centerline mileage of 8.3 miles and an arterial centerline mileage of 2.2 miles, is the first year of the residential seven-year slurry seal program and sixth year of the arterial seven- year slurry seal program. Due to budget constraints, Residential Area 1 has been broken into subsections of Area 1 a and 1 b. (See Exhibits A & B) With the completion of the updated Pavement Management System in 2009, several streets including cul-de-sacs and knuckles within Area 1a were identified to be in very poor pavement conditions. Due to these poor pavement conditions, using slurry seal will not be an effective pavement maintenance treatment. Therefore, the majority of the residential roadway segments will receive a chip seal treatment in addition to the normal slurry treatment which, when combined is referred to as a "cape seal". The remaining roadway segments including all cul-de-sacs and knuckles will receive an edge grind and AC overlay treatment. These treatments will extend the life of the pavement for up to 10 years. The cape seal treatment consists of a thin layer of emulsion placed over existing pavement 2 followed by a layer of aggregate applied over the emulsion and an application of slurry seal over the aggregates. In addition to the residential roadways, the City will perform preventive maintenance treatment on Golden Springs Drive between Diamond Bar Blvd and Temple Avenue. A preventive maintenance program combining slurry/cape seal, localized R&R, and edge grind and overlay have the advantage of preventing rapid deterioration of the roadways by sealing cracks and conducting rehabilitation in localized areas of the roadway. With the completion of the plans and specifications, the project was advertised for bids on April 2, 2012. On May 3, 2012, seven (7) bids were received, and the lowest responsive bidder was Hardy & Harper, Inc. The bids received were as follows: Company Bid Amount 1. Hardy & Harper $1,212,000.00 2. All American Asphalt $1,220,000.00 3. RJ Noble $1,230,686.25 4. Copp Contracting $1,256,061.80 5. Shawnan $1,285,205.00 6. Sully -Miller $1,302,420.00 7. Gentry Brothers $1,492,825.00 The Engineer's estimate was $1,141,200.00. Staff has verified the contractor state license and found it to be valid. References were checked for Hardy & Harper, Inc. and all of the references gave positive feedback. The project schedule is tentatively set as follows: Award of Contract May 15, 2012 Notice to Proceed May 29, 2012 Start of Construction June 4, 2012 Completion of Construction August 17, 2012 PREPARED BY: Erwin Ching, Assistant Engineer REVIEWED BY: David G. Liu, P.E. Director of Public Works Date Prepared: May 10, 2012 ATTACHMENTS: EXHIBIT "A" — RESIDENTIAL SLURRY SEAL PROGRAM EXHIBIT "B" — ZONE 6 ARTERIAL SLURRY SEAL PROJECT CONTRACTOR AGREEMENT RESOLUTION 2012-xx F ril i DIAMOND BAR AREA SECTION FISCAL ME 1A 8.3 11-12 18 11.2 12-13 2 16.5 13-14 0 3 17.9 14-15 0 4 14.4 15-16 5 12.0 16-17 ® 6 11.8 17-18 7 16.4 18-19 4 TOTAL 108.4 11111 1111111111111111111P I BOUNDARIES ZONE AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Hardy & Harper, Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Hardy & Harper, Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Residential Area lA and Arterial Zone 6 Road Maintenance Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Residential Area lA and Arterial Zone 6 Road Maintenance Project in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 2012 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated April 30, 2012, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Forty -Five (45) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in fall force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR,prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury.$500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 7 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. C. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indernnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. 10 This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 215952A Date Date CONTRACTOR'S Business Phone Hardy & Harper, Incorporated 1312 E. Warner Avenue Santa Ana, CA 92705 By: TITLE CITY OF DIAMOND BAR, CALIFORNIA By: LING -LING CHANG, MAYOR ATTEST: By: TOMMYE CRIBBINS, CITY CLERK Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date 12 RESOLUTION NO. 2012 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF RESIDENTIAL AREA 1A AND ARTERIAL ZONE 6 PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTION I: The City Council finds and declares as follows: A. The City retained Onward Engineering ("Consultant") as the engineer to design and prepare the plans for Residential Area 1A and Arterial Zone 6 Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 15th day of May, 2012. Ling -Ling Chang, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2012 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15th day of May, 2012, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk CITY COUNCIL Agenda # 7.1 Meeting Date: May 15, 2012 AGENDA REPORT TO: Honorable Mayor and Membe f e City Council VIA: James DeStefano, City Man ge I le TITLE: FIRST READING OF AN ORDINANC OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH ENFORCEMENT AUTHORITY RELATED TO ANIMAL CODE VIOLATIONS RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Much of the City's Animal Code was carried over from the County of Los Angeles upon incorporation and has remained largely unchanged since 1989. The provisions of the Animal Code are enforced by a contract animal control service provider approved by the City Council. The City typically utilizes the Inland Valley Humane Society/SPCA (IVHS) to carry out such services. To better reflect the City's current practices and to more clearly establish the enforcement authority of the City's Council - designated animal control services provider, the following Municipal Code amendment is recommended: Under Section 6.00.020. Violation of Title, add the following subsection (c): "6.00.020 (c) The Director and his/her deputies are empowered with the authority to issue citations for violation of any provisions of this chapter". The term "Director" is already defined in Municipal Code Section 6.00.010 as "the Director of the City's (animal control) agency". The proposed amendments have been reviewed and approved by the City Attorney's Office. Prepared by: Ryan M& n, Assistant to the City Manager ORDINANCE NO. 0X(2012) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE DIAMOND BAR MUNICIPAL CODE TO ESTABLISH ENFORCEMENT AUTHORITY RELATED TO ANIMAL CODE VIOLATIONS The City Council of the City of Diamond Bar does ordain as follows: SECTION 1: Subsection (c) of Section 6.00.020 of Title 6, Chapter 6.00 General Provisions of the Diamond Bar Municipal Code is hereby added to Title 6: (c) The Director and his/her deputies are empowered with the authority to issue citations for violation of any provisions of this chapter. SECTION 2: Repeal or amendment of any provision of the Diamond Bar Municipal Code herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 4: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Diamond Bar's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 5: This Ordinance will become effective on the thirty-first (31st) day following its passage and adoption. PASSED, APPROVED AND ADOPTED this day of 2012. Ling -Ling Chang I, Tommye Cribbins, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the _ day of 2012, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the _ day of , 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar ,- VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK La5 C �� 2 DATE: Ste, Js1% FROM: C''ADDRESS: ``� \\ I r PHONE: (1- ORGANIZATION: t` e- �1 l tC �C`2— Ct CV AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. C Signature This document is a public record subject to disclosure under the Public Records Act. C'[T VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK ( �y { V� � ( DATE: I DcXC1F�/ VC47 PHONE S I – � % 7 I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature