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HomeMy WebLinkAbout12/06/2011 � �� � � � � � � � � ���� �� gG ,s<� s . �, � ��idA.i d .sa..' t 7 �it�, k . £��`i._.u: �. .;�. . .,: . . ,. . , , x, "' r yrx z : � 1z ' ; ;, . .. ' .., � . , _ t 'r^H^n S' h�. 5 1 �y.l,..-'i^, p d ' "'3TT't . U.�jT^ ,1 ;4 .fi,"„✓� .n r(- y ' Ss` ,� �y �j.Z�. t'�..�a ';»M.s.. � 1 "� a,�,y?.p`�'' . . . . � . ��. � �w�.��. � ,��� � City of . . � � � � � � i�. t�n ar � � Ci t Co un cil� A en da Y g Tuesday, Decen�ber 6, 2011 5:30 p.m. — Closed Session — Room CC-8 . 6:30 p.m. — Regular Meeting ' Redevelopment Agency/Public Financing Authority Meetings The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Ling-Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano • City Attorney Michael Jenkins • Cify Clerk Tommye Cribbins ', Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,and are available for public ' inspection. lf you have questions regarding an agenda item,p/ease contact the City Clerk at(909)839-7010 during regular business hours. , In an effort to compl y with the requirements of Title ll of the Americans with Disabilities Act of 1990,the City of Diamond ear requires that any person in ! need of any type of special equipment,assistance or accommodation(s)in order to communicate at a City public meeting,muse inform the City Gerk a ' minimum of 72 hours prior to the scheduled meeting. , Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com I! P/ease refrain from smoking,eating or d�inking in fhe Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. ' ��,���.�:y+'�,�?s,. _ . _t_a,A�t�.. Qllfii� �,t� . . . . . . i,�1DN^. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time-Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submifted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttaL : Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBN Channel 3, Time-Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is ' available for review during the meeting, in the foyer just outside the Council chambers. The City ' Council may take action on any item listed on the agenda. �'! ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing ; the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS ' Copies of agendas, rules of the Council, CassetteNideo tapes of ineetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us � General information: (909) 839-7000 ; � i THIS MEETING IS BEING BROADCAST LIVE'FUR VIEWING ON TIME-WARNER CABLE CHANNEL 3 AND VERIZON FiOS TELEVISION CHANNEL 47; AS WELL AS BY STREAMING VIbEO COVER THE iNTERNET AND BY REMAINING iN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL � BE'RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ` ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WUWV.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA December 6, 2011 Next Resolution No. 2011-49 Next Ordinance No. 06 (2011) CLOSED SESSION: 5:30 p.m., Room CC-8 Public Comments on Closed Session Agenda ► Government Code Section 54956.9(c) Initiation of L.itigation: One Case. ► Government Code Section 54956.8 Conference with Real Property Negotiator Property: Southeast Corner of Diamond Bar Blvd and Brea Canyon Road City Negotiator: City Manager Under Negotiation: Price and Terms of Payment CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Ahmad H. Sakr, PhD Islamic Education Center ROL� CA�L: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. December 6, 2011 PAGE 2 POST ELECTION PROCEDURES 1. Adopt Resolution No. 2011-XX: Reciting the Fact of the General Municipal Election held on November 8, 2011, Deciaring the Result and Such other Matters as Provided by Law. Recommended Action: Adopt. Requested by: City Manager 2. Administration of Oath of Office to Council Mernber Elect Carol Herrera and Jack Tanaka. CITY COUNCIL REORGANIZATION 1. Selection of Mayor 2. Selection of Mayor Pro Tem 3. Presentation to Outgoing Mayor Steve Tye Recess/Reception Reconvene City Council Meeting 1. SPECIAI. PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Gity Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUB�IC COMMENT: Under the Brown Act, members of the ' City Council may brieflv respond to public comments but no extended discussion ' and no action on such matters may take place. � � December 6, 2011 PAGE 3 5. SCHEDU�E OF FUTURE EVENTS: 5.1 Holiday Diamond Ride — November 25, 2011 through Sunday, January 1 2011 — Free shuttle services to and from Diamond Bar Shopping Centers. For 18 years and older. 5.2 Traffic and Transportation Commission Meeting — December 8, 2011 — 7:00 p.m., AQMD Government Center Hearing Board Room, 21865 Copley Drive. 5.3 2011 Holiday Home Decorating Contest — Entry forms must be received no later than Friday, December 9, 2011 at 4:30 p.m.; Judging Wednesday, December 14, 2011 7:00 — 10:00 p.m. 3 Categories — Best Holiday Spirit, Best Lawn Display and Most Energy Efficient (use of �ED lights). Residents may enter more than one category. 5.4 Planning Commission Meeting — December 13, 2011 —7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive 5.5 City Council Meeting — December 20, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.6 Christmas Holiday — December 23 and 26, 2011 - City Offices will be closed in observance of the Christmas Holiday. City Offices will re-open Tuesday, December 27, 2011 at 7:30 a.m. 5.7 Holiday Tree Curbside Collection Program — December 26, 2011 through January 13, 2012. Trees free of decorations and flocking may be left at the curb for free pickup during fihis period. Any tree over 6 ft. must be cut in half. 5.8 Late Night Transit Pass Sale—Tuesday, December 27 and Wednesday, December 28, 2011 until 7:00 p.m. Diamond Bar City Hall, 21825 Copley Drive. 5.9 City Hall Relocation — December 29 and 30, 2011 — Public Counter services, such as recreation class registrations, transit pass sale and planning and building permit issuance will be temporarily transferred to the Diamond Bar Center, 1600 Grand Avenue. 5.10 New Year's Holiday—January 2, 2012 —City Offices will be closed Monday, January 2, 2012 in observance of the New Year's Day. City Offices will reopen, Tuesday, January 3, 2012 at 7:30 a.m., 21810 Copley Drive. December 6, 2011 PAGE 4 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of November 15, 2011 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of October 27, 2011 — Receive and File. 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of October 13, 2011 — Receive and File. 6.4 Ratification of Check Register — Dated October 27, 2011 through November 30, 2011 totaling $3,544,129.66. Requested by: Finance Department 6.5 Treasurer's Statement — Month of October, 2011 and Revised Treasurer's Statements of June, July, August and September 2011. Recommended Action: Approve. Requested by: Finance Department 6.6 Approval of Application to be Recertified as a Tree City USA for 2011 (11t" Year) and Authorization for the Mayor to Sign the Application. Recommended Action: Approve. Requested by: Community Services Department 6.7 Approve Amendment No. 1 Adding the New City Hall to the Vendor Services Contract with D:H. Maintenance Services for the Term of January 3, 2012 through June 30, 2012 to Provide Janitorial and Building Maintenance Services in the Amount of $19,500, Plus a Contingency Amount of $2,700 for Amendment No. 1 Total � Authorization Not-to-Exceed $22,200 for Fiscal Year 2011/12. Recommended Action: Approve. Requested by: Community Services Department 6.8 Approve Amendment No. 1 to the Consulting Services Agreement with Environmental Impact Sciences (EIS) in the Amount of $29,000 ' fio Update the Environmental Impact Report for the Sifie D Specific ' Plan. Recommended Action: Approve. December 6, 2011 PAGE 5 Requested by: Community Development Department 6.9 Approve Plans and Specifications and Award Construction Contract for Median Modification Project at Diamond Bar Boulevard and Clear Creek Canyon Road in the Amount of $25,831 to �SC Construction and Authorize a Confiingency Amount of $3,000 for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of$28,831. Recommended Action: Approve and Award. � Requested by: Public Works Department 6.10 Adopt Resolution No. 2011-XX: Approving Final Tract Map No. 53670, for the Subdivision of a 7.5 Acre Site into 5 Single Family Residential ; Lots, Located at the Terminus of Alamo Heights Drive in the Gated ! Community Identified as the Country Estates. Recommended Action: Adopt and Authorize. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. RECESS TO REDEVELOPMENT AGENCY: 1. CALL TO ORDER: Chairman Chang ROLL CALL: Agency Members Everett, Tanaka, Tye, VC/Herrera, C/Chang 2. PUB�IC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Agency on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the Redevelopment Agency values your comments, pursuant to the Brown Act, the Agency generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and ' give it to the Aqency Secretary (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the Redevelopment Aqency, 3. CONSENT CALENDAR: '� 3.1 Redevelopment Agency Minutes —Annual Meeting of December 7, 2010 -Approve as submitted. December 6, 2011 PAGE 6 3.2 Treasurer's Statement- For November 1, 2010 through October 31, 2011. Recommended Action: Approve as submitted. Requested by: Finance Department 4. REDEVELOPMENT AGENCY REORGANIZATION: 4.1 Selection of Chair 4.2 Selection of Vice Chair 5. AGENCY MEMBER COMMENTS: Items raised by individual Agency Members are for Agency discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN REDEVELOPMENT AGENCY MEETING: RECESS TO PUBLIC FINANCING AUTHORITY: 1. CA�L TO ORDER: Chairman Everett ROLL CA�L: Authority Members Herrera, Tanaka, Tye, VC/Chang, C/Everett 2. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda fio provide an opportunity for members of the public to directly address the Authority on Consent Calendar items or matters of interest to the pub.lic that are not already scheduled for consideration on this agenda. Although the Public Financing Authority values your comments; pursuant to the Brown Act, the Authority generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the Authority Secretar�r (completion of this form is voluntary). There is a five-minute maximum time limit when addressinq the Public Financinq Authoritv. 3. CONSENT CALENDAR: 3.1 Public Financing Authority Minutes — Special Meeting of October 4, 2011 —Approve as submitted. 3.2 Treasurer's Statement— November 1, 2010 through October 31, 2011. Recommended Action: Approve. December 6, 2011 PAGE 7 3.3 Adopt Resolution No. PFA 2011-XX: Establishing Regular Meeting Dates. Recommended Action: Adopt. Requested by: Executive Director 4. PUBLIC FINANCING AUTHORITY REORGANIZATION: 4.1 Selection of Chair 4.2 Selection of Vice Chair 5. AUTHORITY MEMBER COMMENTS: Items raised by individual Authority Members are for Authority discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. ADJOURN PUBLIC FINANCING AUTHORITY MEETING: RECONVENE CITY COUNCIL MEETING: 9. COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: CITY COUNCIL REORGANIZATION AGENDA ITEMS 1-2-3 ORAL PRESENTATIONS ON�Y c r. � Agenda # 1 ---___�......._..�.���.� I , ' ' � ,-�-� Meeting Date: 12-6-11 � �►��;; �' CITY COUNCIL � � � AGENDA REPORT ��>�����z.�� 1.9Sq TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, Cifiy Ma a TITLE: Adoption of Resolution No. 2011 XX Declaring the Results of the November 8, 2011 General Municipal Election RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 2011-XX: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2011, AND DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. FINANCIAL IMPACT: None �, BACKGROUND: The City conducfied its General Municipal Election for two City Council I vacancies on November 8, 2011. With the exception of nomination of candidates, all ' aspects af the election were administered by the Los Angeles County Registrar- , Recorder/County Clerk on behalf of the City. The Registrar-Recorder certified the ' results of the election on November 21, 2011, confirming that Carol Herrera and Jack Tanaka were duly re-elected for four-year terms. Adoption of the Resolution will ratify the results certified by the Los Angeles County Registrar-Recorder/County Clerk on the City's behalf. Further, it will complete the ', election process and allow for the newly-elected Council Members to receive the Oath i, of Office and begin their four-year term. ' PRE, ARED BY: Revie by: ' / / , tt.' '�r \��..,k(.�L�...n �� Tommye ribbins, City Clerk David oyle, 'sfi'City Manager Attachments:Resolution No. 2011-XX RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CA�IFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPA� EL.ECTION HELD ON NOVEMBER 8, 2011 DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW WNEREAS, a General Municipal Election was held and conducted in the City of Diamond Bar, California, on Tuesday, November 8, 2011, as required by law; and WHEREAS, Notice of the election was given in time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and WHEREAS, the County Election Department canvassed the returns of the election and has certified the results to fihis City Council, the results are received, attached and made a part hereof as "Exhibit A". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOL:VE, DECLARE, DETERMINE AND ORDER AS FO�LOWS: SECTION 1. That the whole number of votes cast in the precincts except vote by mail voter ballots and provisional ballots was 1893. That the whole number of vote by mail ballots and provisional ballots cast in the City was 3043, making a total of 4936 votes cast in the City. SECTION 2. That the name of persons voted for at the election for Member of the City Council are as follows: SHAWN DHAND CAROLHERRERA JACK TANAKA ' SECTION 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit "A" attached. SECTION 4. The City Council does declare and determine that: CAROL. HERRERA was elected as a Member of the City Council for the full term of four years; and, JACK TANAKA was elected as a Member of the City Council for the full term of four years. SECTION 5. That the City Clerk shall enter on the records of the City Council of the City, a statement of the result of the election, showing: (1) The whole number of votes cast in the City; (2) the names of the persons voted for; (3) The number of votes given at each precinct to each person; and, (4) The total number of votes given to each person. SECTION 6. That the City Clerk shall immediately make and deliver to each of the persons so elected a Certificate of Election signed by the City Clerk and authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California and shall have them subscribe to it and file in the office of the City Clerk. Each and all of the persons so elected shall then be inducted into the respective office to which they have been elected. SECTION 7. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this day of , 2011. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2011, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED:COUNCIL MEMBERS: Tommye Cribbins, City Clerk . � r � � � a a ,-i 0 N W , a' W � � O N tt1 W ri Lf1 d+ Ol 1.��+, Ol rl 61 O r�l Lt1 CO l�N N rl W ul+-1 r'�N W W N L�O[�M r-I <N c'l O t*1 lP O lSJ � LDIDMMlfIrANt`7�NLf1C�MlDfAd�Ml�ritflC�NLfllO rl 101�cHrlM did�L�Q1M�N t•ML�[O r{ ri ri rl rl r-I r-i �� � CO Q '.�a �.lilOri W IDO�NrINaI<HMN[�NC`�COttIrlNf�l.!)t*1t0 L�f�lOr1a10tf1lAM�-IOrIC�U'iN w CO 6�CO lD�N rl Ln O lf1 r-i h Ol c`7 01 M O l�CO f+l lD CJl W r-I 61 N 10 Ol da lD rl rl Ol�-1 lD O lD 61 M f� i/] C7 � . r-� ri N ri r-1 c-i rl N ri�-i M ri rl N r-i rl N rl ri ri t-i N rl r1 �N ri ri ri N �1 H U� �� a a� �H W C11� �-ilOhcOt11('�1NN W a101t000Nf�iC�O1lDr-irl('�11OL1')ri ('7a0ri f*IOMIflriliJONNt�t(1N d��DOY�1a0N�N[�O1�OriaO[ONrlt�l+lr101t*iNInO�OcnrIQN W IOL�['� d�1.nC�NIOOt� W (� H � ri rl r1 ri ri N rl N ri N rl f-i ri N �-i ri ri ri z � �a�a °� A Qo �� 0 CI] Q1 Q1 a0 41 tf1 W N ri t*1 lD l.f)rI lO N cO N rI P�1 d�N lD ri L�CO 00 C`�Lf1 61 lD L(l O1 tfi d�M l0 61 a1 4 01 Z'i Ul rl W lDoO�L�IOf*761 W MCO�OLnt-IMd�L�IDN,OC1�-iLntDlOrlaU W[Of+lf�(+1h01['ryNrl�lO U G H ��N. rl N r1 rl,ri N t"1 i-1 N d!r1 N r�l r-1 N.nc�-I r1 N rl N.c*1, rl r1 ri N ri N rl'-I f� a a cn w �� H U F-{ I Ll101t1cNO�M("�iOc'�tl10LI1NON�OrldiO �Md�O �H OlOO1lDO19000 NON W Ol0 , � � C� C�M M ul Ul O O N N l0 l0 cN d�Ql 61 l0 l0 r-1 r-1 Ol �L(1 tfi r-i �-1� I.n � Lf1�O l0 O o�-1 ri N N o O O O L� h tfl �1f1�l 01\D �O d� d�� aD �O rl r1 ri �-I ri rl N N N N N N N N ri r-i N N r'I r-1�-I �-I r1 r-1 � CH7 H a � � H ri ('�1 l�0 O ri M � l0 h ri f� lf) � �� U] � O O O N W di �O W lD [� t� C� C� '�, � O O O O O � O O O O O O O O O p O O O O O O O O O O O '��. c0 [O c0 CO c0 W CO CO � CO W CO W CO ' u� cn r � r � r � r � t� r r r� c� aEw+ ,-� � � � ,-i � rt �-f � a rt �-f rf , Cw`'J �]� , F4 I�+ '' � UO ' O [�H � I.',,.',,. � �� H P'j��qaPy�"a .ry�(�a(�j��q^a Pj�a Rj��q'a Pj��.p'a G�'j�(qaf�j��q'a Pj��qaPya��-.ta�'js�4a(�j��q '�. 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LO ��'�F��� 4; I� o�, ., �� ,, o�z, Registrar-R�corder/County Clerk � �� County o�Los /-�nge%s �� �, I '�l-o� � GP,,,. ��SANGE�ES•� CITY COUNCIL REORGANIZATION AGENDA ITEM 2 ORAL PRESENTATION ONLY Agenda No. 6 . 1 � MINUTES OF THE CITY COUNCIL ! REGULAR MEETING OF THE CITY OF DIAMOND BAR NOVEMBER 15, 2011 ����� '�.���� CLOSED SESSION: 5:30 p.m., Conference Room B, Diamond Bar City Hall, 21825 Copley Drive. Public Comments on Closed Session Agenda - None ► Government Code Section 54957 Public Employee: City Manager PerFormance Evaluation CM/DeStefano reported that the City Council conducted an evaluation of his performance over the last year. Tonight the cumulative assessment from the Council Members was discussed with CM/DeStefano providing feedback to the City Council as ; well. During the discussion, Council expressed their grafiitude for his success in achieving the Council's goals. CM/DeStefano stated that he expressed his extreme � gratitude for the five great City Council Members with whom he works. CM/DeStefano stated that this communifiy has a strong Council and that these Council Members know where they want to go and how they want to get there which makes his job in administering the Council's vision much, much easier. CALL TO ORDER: Mayor Tye called the Regular City Council Mmeeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Drive, Diamond Bar, California. PLEDGE OF A�LEGIANCE: Jack Shah, Planning Commission Chairman, led the Pledge of Allegiance. INVOCATION: Associate Pastor Ab Kastl, Diamond Canyon Christian Church, gave the invocation. ROL� CALL: Council Members Ron Everett, Carol Herrera, and Jack Tanaka, Mayor Pro Tem Ling-�ing Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Development Director; Greg ' Gubman, Community Development Director; Glen Steinbrink, Interim Finance Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Cecilia ' Arellano, Public Information Coordinator; Lauren Hidalgo, Public Information Specialist; ', and Tommye Cribbins, City Clerk. � APPROVAL OF AGENDA: As Submitted. ' 1. SPECIA� PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Council Members presented Certificates ofi Recognition to "Diamond Bar Through My Lens" Photo Contest Winners. NOVEMER 15, 2011 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUB�IC COMMENTS: Jack Shah congratulated C/Herrera and C/Tanaka on their successful re- elections to the City Council. He thanked sfiaff and Council for keeping the City within its budget. He also thanked Council Members for attending the Sunshine Senior event during which approximately $11,000 was raised for the Sankara Eye Foundation which builds hospitals in India. • Child Advocate Rhonda Batiste, 23338 Wagon Trail Road, asked the City to investigate the 24-hour child care service, adult services and limousine service at 932 Del Sol. She is very concerned about the types of businesses being run at that location with young children present. M/Tye asked Mrs. Batiste to discuss the matter with CM/DeStefano. Jesse Lanz, Diamond Bar Library Manager, invited residents to follow library services on Facebook and Twitter. He then announced upcoming events for children during the holidays. 4. RESPONSE TO PUBLIC COIVIMENTS: CM/DeStefano stated that staff became aware of the concerns regarding the property on Del Sol just yesterday. Lt. Katz with the �.A. County Sheriffs' Department has spoken with Mrs. Batiste and staff. At this time the Sheriff's Department is investigating the matter to determine whether there are any unlawful activities taking place and will take care of the situation if necessary. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — November 17, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.2 Planning Commission Meeting — November 22, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive (Canceled due to lack of agenda items). 5.3 Thanksgiving Holiday — November 24 and 25, 2011. City offices closed Thursday November 24 and Friday, November 25, 1011. City offices will reopen on Monday, November 28, 2011 at 7:30 a.m. 5.4 Holiday Diamond Ride — Friday, November 25, 2011 through Sunday, January 2, 2012. Free shuttle service to and from Diamond Bar Shopping Centers for individuals 18 years of age and older. 5.5 Candy Cane Craft Fair — Saturday, December 3, 2011 — 9:00 a.m. — 2:00 p.m., Diamond Bar Center, 1600 South Grand Avenue. NOVEMER 15, 2011 PAGE 3 CITY COUNCIL 5.6 City Council Meeting — December 6, 2011 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Everett seconded, to approve the Consent Calendar. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang M/Tye NOES: COUNCIL MEMBERS: None ABS�NT: COUNCI� MEMBERS: None 6.1. CITY COUNCIL MINUTES — Regular Meeting of November 1, 2011 - Approved as submitted. 6.2 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of September 22, 2011 — Received and Filed. 6.3 APPROVED AMENDMENT NO. 1 TO CONTRACT WITH L.PA, INC. IN THE AMOUNT OF $150,000 FOR ADDITIONAL CITY/COUNTY REQUESTED ARCHITECTURAL SERVICES FOR DESIGN OF THE CITY HAL.L/COUNTY LIBRARY CAMPUS; AUTHORIZED AN ADDITIONAL $40,000 CONTINGENCY FOR AS NEEDED DESIGN SERVICES FOR CITY HALL OR LA COUNTY �IBRARY, FOR A TOTA� AUTHORIZATION OF $711,640; AND, APPROPRIATED NECESSARY FUNDS FROM GENERAL FUND RESERVES 6.4 APPROVED AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH J. H. DOUGLAS & ASSOCIATES, IN THE AMOUNT OF $165,333 FOR PREPARATION OF AN ENVIRONMENTA� IMPACT REPORT FOR IMPLEMENTATION OF HOUSING ELEMENT PROGRAMS; AND, APPROPRIATED $32,633 FROM GENERAL FUND RESERVES. 6.5 APPROVED NOTICE OF COMPLETION FOR TRAFFIC SIGNA� INSTALLATION PROJECT AT BREA CANYON CUTOFF ROAD AND THE SOUTHBOUND STATE ROUTE 57 FREEWAY RAMP. 6.6 (a) ADOPTED RESOLUTION NO. 2011-46: REGARDING PAYMENT OF EMPLOYER PAID MEMBER CONTRIBUTIONS TO CA�IFORNIA PUBL.IC EMPLOYEES' RETIREMENT SYSTEM. (b) ADOPTED RESOLUTION 2011-47: REGARDING PROVISIONS OF INTERNA� REVENUE CODE 414(H) (2) TO TAX DEFER MEMBER PAID CONTRIBUTIONS TO CALIFORNIA PUB�IC EMPLOYEES' RETIREMENT SYSTEM. NOVEMER 15, 2011 PAGE 4 CITY COUNCIL 6.7 ADOPTED RESOLUTION NO. 2011-25A: AMENDING RESOLUTION NO. 2011-25 AMENDING THE CITY'S COMPENSATION PLAN TO ESTABLISH NEW CLASSIFICATIONS OF ADMINISTRATIVE COORDINATOR AND HUMAN RESOURCES TECHNICIAN. 7. PUBLIC HEARING: 7.1 CONTINUED PUB�IC HEARING — ADOPT RESO�UTION NO. 2011-48 ESTABLISHING AND ADOPTING A SCHEDULE OF RATES, FEES AND CHARGES FOR BUILDING CONSTRUCTION SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT DEPARTMENT. ATCM/Mc�ean presented a plan to correct the City's Building Fee Schedules. The City.incurs costs to provide professional services ranging from personnel to equipment to general overhead. Whereas, services such as public safety and parks are considered benefits enjoyed by all residents, those services that directly benefit an individual or organization are usually subject to user fees with the prevailing wisdom being that the general public should not be fully subsidizing services for which a private party is the primary beneficiary. In September 2010 the Council approved a wide ranging series of user fee adjustments. The Council's plan was designed to bring the City's user fee schedule up to date for business costs following twelve years of static rates. To remain current, an annual escalator based on the Federal CPI index was built into the plan. The only user fee category not adjusted last September were those for Building Construction Services and tonight's correction is to cover that particular service category. At that time, it was thought that those fees had been subject to regular updates over the years; however, as it turns out, these adjustments were only partially implemented leading to tonight's correction. ATCM/McLean explained that permit fees are based on the size and value of the construction project. The project's value is classified by project type and is calculated by multiplying the established per square foot value of the project by the overall size. Permit fees are then set in integrals as the valuation of the project increases. That value then corresponds to the City's adopted fee schedule as presented in the power point presentation. ATCM/McLean stated that currently, the City's permit fees are unchanged from their 1998 adoption. The comparison shows that D.B. Building ' Construction Permit Fees are significantly lower than those of similar ' agencies. The valuation component of the City's formula is a hybrid of the industry standard tables produced by the International Building Code Council and those produced in-house by LA County. The current model was created to account for localized market factors and specialized construction types not included on the industry standard valuation table. This needs correction to provide a more consistent foundation for greater defensibility going forward. NOVEMER 15, 2011 PAGE 5 CITY COUNCIL ACM/McLean explained that to better position the City going forward, staff recommends the City Council approve changes to the Building Construction Fee Schedule as proposed: 1) Amend the City's thirteen year old permit fee schedule to match that of the County baseline and maintain an annual escalator based on the Federal March-to-March CPI Index; 2) As new ICC tables are published the City would then implement up to date; and, 3) All ancillary construction activities not included on the industry standard ICC published table would be rolled over from the current table with no changes to those items. ATCM/McLean offered examples of various projects and how these changes would affect the cost of fihose projects. ATCM/Mc�ean stated that while the proposed corrections will increase fees to current levels, market research indicates that the City's rates would still rank among the lowest in the area and would maintain D.B.'s business-firiendly policies while helping to offset the City's service costs. Therefore, staff recommends that the City Council adopt the Building Construction Fee corrections as presented. M/Tye reopened the Public Hearing. With no one present who wished to speak on this matter, M/Tye closed the Public Hearing. C/Herrera felt it was important for the City to keep pace with rising costs and not place an undue burden on residents. C/Herrera moved, C/Tanaka seconded to Adopt Resolution No. 2011-48 Establishing and Adopting a Schedule of Rates, Fees and Charges for Building Construction Services provided by the Community Development Department. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye ' NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: None 9. COUNCI� SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett said he appreciated hearing from �ibrary Manager Jesse �anz about , all the programs offered by the library offered. He stated that The Friends of the Library is a very active group thafi supports not only the community library but i the school libraries as well. On Wednesday, November 2 the Friends held their annual Community Librarian Recognition/Appreciation event which was well- � received by the librarians and schools. Ken Cramer, Public Affairs for �A County NOVEMER 15, 2011 PAGE 6 CITY COUNCIL ' Spoke during this event offering informative and creative ideas for future library facilities. He thanked the Friends and librarians in the schools and in the community. On Wednesday November 9 the veterans were recognized. It was a great event with many local participants. Ten Certificate Plaques were presented to those veterans who had not yet received them. Most significantly, Ryan Rouse who had returned home was presented with his banner. He attended an Eagle Court of Honor for Michael Garza of Troop 730 whose mother and brother and are also involved in Eagle Scouts. He thanked Jack Shah for hosting the Sunshine Senior's Diwali New Year's Celebration and thanked the Senior's for the commitment to the Sankara Eye Foundation. He wished everyone a happy holiday season. C/Herrera thanked the Diamond Bar Community Foundation for co-sponsoring "Through My �ens" photo contest. �ast Saturday the Foundation held its Fundraising Gala which was well attended. This is the organization that works hard to raise money for the benefit of other charitable organizations and individuals in D.B. and the Council and residents appreciate all of their good work and contributions. In the past she has talked about the National Parks Service and a study that has been going on since 2005. The draft report has been published and asked staff to provide the City Council with a brief summary. She has anxiety about the content and in particular the implications to D.B. D.B. has 8,000 acres that surrounds the city and if all of that becomes part of the National Parks system there are Federal guidelines and restrictions that will go along with it and believes D.B. needs to understand what that means for the City. In the past, the City has looked to consultant Gary Neely who has a great deal of knowledge and expertise and she would like for staff to work with Mr. Neely on this matter. She knows that fihe National Parks Service is recommending different options and would like a brief summary of what those options are and the implications of each as well as, which options the National Parks Service is recommending and how that would impact D.B. The deadline is December 15 and she is feeling anxious that if there are things the City Council needs to do it should be done in order to have an impact. She thanked her D.B. supporters who voted for her to continue to serve the City. She is honored to have been elected to be the representative of the residents for another four years. C/Tanaka said he too attended the Librarians Appreciate l.uncheon which was hosted by the D.B. Friends of the Library; the Diwali New Year's Celebration hosted by the Sunshine Senior Citizens Club and enjoyed the moving presentation about the Sankara Eye Foundation that is working to build hospitals and help eradicate blindness in India. He attended the Veterans Recognition Ceremony which was an outstanding event and thanked Andee Tarazon for coordinating the event. He congratulated the 10 veterans who were presented Certificate Plaques and congratulated Ryan Rouse who received his street ' banner which was retired that day. Last Saturday he accompanied the DBHS ' l.eo Club delivering dozens of thank-you letters to the veterans at the Long Beach Veterans Hospital. He attended the eighth Diamond Bar Community Foundation Gala; and, congratulated D.B.'s newest Eagle Scout, Michael Garza NOVEMER 15, 2011 PAGE 7 CITY COUNCIL from Troop 730. That evening he attended the D.B. Women's Club fundraising dinner. This afternoon the D.B. Seniors Citizen's Club held its Thanksgiving luncheon and honored a dozen members that are 90-years plus of age. He thanked his supporters who voted for him to retain his City Council position for the next four years. He will continue to serve the City from the bottom of his heart. He and his wife Wanda wished everyone a Happy Thanksgiving. MPT/Chang encouraged everyone to follow her on Facebook and Twitter. She will not repeat a lot of the events that were mentioned. She also attended those events and residents can read her comments on Facebook and Twitter. She noted that she also attended the South Point Middle School band performance where she spoke about the zip-code consolidation matter and answered questions. She reminded residents that they have 15 days to return the survey that was issued by the USPS. Please contact the City if there are questions about the survey. She congratulated Chairperson Jody Roberto of the Diamond Bar Community Foundation for a fabulous Gala. She congratulated her colleagues C/Tanaka and C/Herrera on winning re-election to the Council. She is involved regionally and sees a lot of different things and remains very thankful that she lives in D.B. because she feels blessed to be working with her colleagues and such a great staff. D.B. residents are really, really fortunate. Today she had a lunch meeting with the Executive Director of the League of California Cities �A Division at Tiella Restaurant and was very surprised to see so many people she knew. It is great to see that D.B. residents are visiting D.B. businesses and restaurants. She thanked the residents for supporting the D.B. businesses and asked them to please continue their support. She wished everyone a Happy Thanksgiving. M/Tye congratulated C/Tanaka on being elected to the City Council for a third term and to C/Herrera for being elected for a fifth term. D.B. is a very generous community. During the past couple of weeks there has been the Diwali celebration, the Diamond Bar Community Foundation Gala and the D.B. Women's Club Event all that were well attended. With the number of individuals that attended these various events shows how generous D.B. is and how seriously residents take their commitment to their various causes. He wished his wife Patty a Happy Birthday and wished everyone a Happy Thanksgiving. He asked that everyone take time to consider their blessings and realize all that there is to be thankful for. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council meeting at 7:40 p.m. � TOMMYE CRIBBINS, CITY CLERK NOVEMER 15, 2011 PAGE 8 CITY COUNCIL The foregoing minutes are hereby approved this day of , 2011. Mayor , Agenda No. 6 . 2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 OCTOBER 27, 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. P�EDGE OF A�LEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CA�L: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. ' Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christie Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist; Claude Bradley, Parks and Maintenance Supervisor, and Stella Marquez, Senior Administrative Assistant. MATTERS FROM THE AUDIENCE: None � CA�ENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CAI.ENDAR: 1.1 Approval of Minutes for the September 22, 2011 Regular Meeting. C/Grundy moved, C/Owens seconded, to approve the September 22, 2011 Regular Meeting Minutes as presented. Without objection, the motion was so ordered with C/Liang abstaining. 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey VC/Herndon asked when the user meeting would be held and '' RS/Murphey responded that it would be on November 30. This matter will be called out on the November Commission meeting agenda. ' 2.1.1 PowerPoint Presentation — Youth Baseball Program — RS/McKitrick. OCTOBER 27, 2011 PAGE 2 P&R COMMISSION VC/Herndon asked if all of the games are City-owned. RS/McKitrick responded that the table games are and the double slide and inflatable junior worid games are rented. VC/Herndon � asked if the teams provide their own uniforms. RS/McKitrick responded no, the City purchases the uniforms as part of the operating costs for the program. VC/Herndon asked how much it costs each participant. RS/McKitrick responded that registration is $84 and includes the uniform, 10 games and a trophy. VC/Herndon asked for clarification on the "jersey" cost. CSD/Rose explained that the City provides the hat and the jersey and the kids purchase the socks and pants. The jersey, hat and participation award are included in the registration fee. 2.2 Parks Report — PMS/Jordan C/Owens asked if there had been any incidents of bees attacking people. PMS/Jordan responded that there had been no reports of bee attacks; however, there had been several yellow jacket incidents. This was a result of the California Conservation Corp trail rehab that disturbed a colony of yellow jackets and caused several workers to be stung. C/Grundy asked if the City had considered using composite materials for the dug-out bench.. PMS/Jordan responded no, but it is something staff can look at. Other cities use fiberglass or plastic covers to preserve the wood; however, composite is something staff could consider. 2.2.1 Power Point Presentation on the Progress of the New City Hall Construction Project— PMS/Bradley VC/Herndon asked if the project was on budget. PMS/Bradley responded that, at this point in the project, we are still within budget. There have been no surprises and the contractor is excellent to work with. The finished portion is where there may be some issues. Some changes have been made, but for the most part, everything is within budget. C/Grundy asked if the project was on schedule as well and PMS/Bradley responded yes. He went on to explain that the project is on a very fast track and the contractor . has a lot to do with how well the project moves forward. Staff is unaware of any items that will not be delivered on time to assure the project is completed by the end of December as projected. C/Owens asked what PMS/Bradley's role is in the pr.oject. PMS/Bradley responded that he was not sure of his official title; however, he was brought in early to help answer questions and has since been available on a daily basis to oversee the construction. Having the first-hand experience and knowledge about how the project came together should help with future maintenance. ACM/Doyle is the actual project manager. CSD/Rose interjected that PMS/Bradley is modest about his role. ACM/Doyle relies on . PMS/Bradley for ttie day to day review of the construction and to provide him with input when issues arise. Construction is anticipated to be concluded by early December, at which time the OCTOBER 27, 2011 PAGE 3 P&R COMMISSION furniture will arrive for installation. That being said, staff should be able to begin moving in about December 26th or 27th to commence operations at the new location on January 3, 2012. All dates are contingent upon the current schedule dates being met and so far that has happened. C/Grundy asked if, based on the schedule, the first Commission meeting to be held at the new location would be in January. CSD/Rose said it was a little premature to determine whether the facility would be ready for Commission meetings. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose stated that the groundbreaking ceremony was held last Saturday. About 100 individuals visited the site throughout the day. Forty five of the 50 tiles scheduled to be incorporated in the construction were completed on that day. The remaining five tiles will be taken to the Diamond Bar Center Craft Fair for completion in November. The pre-consfiruction meeting is scheduled for December 1St and the start date for construction will be determined at that time. The project is scheduled to take approximately six and one-half months to complete, including installation and maturity of landscaping prior to the opening of the park. 2.3.2 Silver Tip Mini-Park — CSD/Rose reported that construction commenced last Monday. The project is contemplated to take about four months to complete. 2.3.3 Sycamore Canyon Park Trail — Phase IV — CSD/Rose indicated that this project is scheduled to commence next Tuesday, November 1St and will take about three months to complete. The City sent letters to about 16 homes on the trail side of Rio Lobos Road to let them know about the project activity. In some instances, the residents' plantings have encroached into the park areas. Those individuals have been notified that the grant for the park specifies that the project must include "native" vegetation and that any vegetation considered to be invasive would need to be removed. C/Owens asked who was responsible for paying for the removal of vegetation and items that encroach beyond the boundary lines. CSD/Rose responded that the resident has the opportunity to remove and relocate the vegetation or it will be taken out as part of the grubbing and clearance for the project. 2.3.4 Parks Master Plan Update — CSD/Rose stated that tonight, staff transmitted the electronic version of the Parks Master Plan. The hard copy version is being printed and will be distributed at the November 17th meeting. OCTOBER 27, 2011 PAGE 4 P&R COMMISSION 3. OLD BUSINESS: None 4. NEW BUSIPIESS: Nane 5. ANNOUNCEMENTS: C/Liang shared that he attended the Washington Street Mini-Park groundbreaking ceremony on Saturday. The project is well- planned and kudos to staff for a job well done. ClGrundy reported that, last night, he attended a meeting at the Diamond Bar Center. An attendee who came from a good distance away from Diamond Bar said it was the first time being at the Diamond Bar Center and she raved about how beautiful the facility is. It is great to hear thase kinds of comments. C/Owens shared fihat he attended the Washington Street Mini-Park groundbreaking ceremony and complimented staff for their organization. He is pleased to see this project move forward and pleased that credit will be given for the tiles completed by children from the neighborhood. VC/Herndon stated that he was really pleased to see these projects moving forward at a time when most cities are under the gun with horrendous financial problems. To be in a City where these kinds of projects are moving forward to improve the community is very important to him. He has served on the . Commission for a while, since these projects were in the talking stages, and to now see them actually become a reality is very rewarding. Chair/Roberto thanked stafiF for the presentations and information presented. He has not been on the Commission very long and it is exciting to see a new park being constructed in the City as well as, upgrades to existing parks. Also, the new City Hall is very exciting for this community. He thanked staff for everything presented this evening. ADJOURNMENT: C/Grundy moved, C/Liang seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this 1 i day of ,,G!%L�C'����, 2011. Respectfully Submitted, � � ;".� BOB ROSE, SECRETARY Attest: 1J � DAVE ROBERTO, CHAIRMAN � Agenda No. 6 . 3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OCTOBER 13, 2011 CAI.L TO ORDER: Vice Chairman Carrera called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF AL�EGIANCE: Commissioner House led the Pledge of Allegiance. RO�L CALL: Commissioners Kevin House, Jen "Fred" Mahlke Kenneth Mok, and Vice-Chair Ted Carrera Absent: / Chair Liana Pincher was excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Christian Malpica-Perez,Associate Engineer (Traffic), and Stella Marquez, Senior Administrative Assistant. I. APPROVA� OF MINUTES: � A. Minutes of the August 11, 2011 regular meeting. C/House moved, C/Mok seconded, to approve the minutes ofAugust 11, 2011 ' as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: House, Mok, VC/Carrera, NOES: COMMISSIONERS: None ' ABSTAIN: COMMISSIONERS: Mahlke ABSENT: COMMISSIONERS: Chair/Pincher II. PUBLIC COMMENTS: None Offered III. ITEMS FROM STAFF: II A. Received and Filed Traffic Enforcement Updates for: ' 1. Citations: July, August and September 2011 2. Collisions: July, August and September 2011 ' 3. Street Sweeping: July, August and September 2011 ; ', IV. OLD BUSINESS: None OCTOBER 13, 2011 PAGE 2 T&T COMMISSION V. NEW BUSINESS: A. Right Turn on Red and U-Turn Restriction at Pathfinder Raad and Peaceful Hills Road. SE/Yee presented staff's report and recommended that the Traffic and Transportation Commission concur with staff to approve the right turn on red and U-turn restrictions. C/Mok asked if the sign would be placed on a pole. SE/Yee responded that there would be a post and the sign would be posted in conformance with the industry standards for advanced notification. C/Mok asked if the sign across the street had to be installed and whether it would be on the signal up high. SE/Yee stated the sign was designed to be visible so that, as a driver � approaches the intersection, he would see the near-side sign on the southeast corner. Once at the intersection, the drivec may be out of the line-of-sight to view the near-side; therefore, it will be designed so the driver can see in plain view that there is restriction from the opposite side of the street. PWD/Liu stated that there is a similar installation on southbound Longview Drive at Grand Avenue. This is only the second intersection in the City for which staff has recommended this kind of installatian due to potential line-of- sight concerns. C/House said, he concurred with na-right-turn-on-red; however, he had an issue with the no-U-turn. He asked what the options are if a driver has to make a U-Turn. Would one have to go all of the way to the next intersection or go and make a U-Turn in the residential sfireet? C/House stated that this is a pretty wide street and if it is not considered wide enough for a U-Turn, he asked what street would be wide enough. AE/Malpica-Perez responded that according to the City's traffic consultant, it would have to be more than 40 feet wide from the left-turn pocket to the curb in order to allow for U-turns. C/House stated that people would probably continue to make U-turns or turn on the residential street and run the U-Turn there. In his opinion, it is too far to the next intersection.. ' C/Mahlke asked how wide the street is and AE/Malpica-Perez said he believed '' it is 40-feet wide at the turn lane and will need to be field checked. C/Mahlke ' asked if the City had documentation regarding accidents that have occurred as i a result of vehicles turning right on red. AE/Malpica-Perez responded yes,the ' report was obtained from the L.A. County Sheriff's Department and provided to the City's Traffic Consultant. Based on the accident, engineering judgment, ' and field assessments, the consultant reached its conclusion and ' recommendation. AE/Malpica-Perez believed there had been two or three accidents and was not sure that any were related to U-Turn activities. OCTOBER 13, 2011 PAGE 3 T&T COMMISSION C/House asked if staff is saying that any time there is less than 40 feet in width of a turn lane, there should be no U-Turn signs. He also asked how many intersections and streets in D.B. do not have a U-Turn sign. Is this a requirement or is staff just doing this because there is a problem? It was his understanding that if the street is not 40 feet wide, you cannot allow a U-Turn and the City has to put a sign up. C/House asked if there is compliance throughout the City. PWD/Liu stated that in this case, the matter was initiated by the neighborhood residents and, as any due process goes, when conditions are brought to staff's attention, staff looks at the entire intersection comprehensively. In this case, staff sent the City's Traffic Engineer to the location to review the situation. Initially, the engineer looked at only the no-right-turn-on-red issue; however, when this matter was investigated by the traffic engineers, they came back to staff recommending that while looking at the possibility of disallowing a right- turn-on-red, the City should also consider the No U-Turn restriction. Therefore, it is very specific in this case and staff has to be sure it takes all potential issues under advisement. In response to C/House's question, PWD/Liu said he did not believe that staff had to study and analyze every single intersection. C/House explained that his question was if this is the standard that the City has — and he is not disputing that this is the case in this instance. If an accident occurs on a street where the City does not have a No U-Turn sign, would the City be liable for not having a No U-Turn sign if that is the standard? SE/Yee clarified that the City wants to ensure that it has consistent standards throughout the City. This intersection is unique because the line-of-sight issue also impacts the U-Turn movement. If a driver was making a U-Turn and got stuck doing a three-point turn, that type of curvature in the roadway creates a unique situation that may be exempted from a "standard." With regard to forcing vehicles into the neighborhood to make 3-point turns; from a traffic engineering standpoint, that would be the preferred route because there is not the speed and volume of vehicles in the residential area. Therefore, making that three point turn would not be as much of a concern as it would be on Pathfinder Road. VC/Carrera stated he had no problem wifih a U-Turn because if traffic is backed up on Brea Canyon Road, there is a tendency for people to turn right, go up Pathfinder and make a U-Turn there and try to get back on the southbound SR-57. He believed the curvature was an issue. He would therefore agree with what staff is recommending. He added that the first tree from the intersection on the frontage of Pathfinder median looks small and innocuous, but with the curvature, it is strategically placed to block the traffic signal on the southbound side of Pathfinder Road. He suggested staff look iinto pruning the tree. '' � C/Mok asked if there were a specific number of weeks or months after the ' community had been notified about these types of installations before the City , could cite someone for an infraction. PWD/Liu responded that typically, staff . closely coordinates these types of restrictions with the Sheriff's Department so OCTOBER 13, 2011 PAGE 4 T&T COMMISSION that prior to actual enforcement, a learning curve is allowed. That being said, staff makes sure that the Sheriff's Department knows this is a new installation for the neighborhood and they, in fiurn, work this into their educational outreach efforts. They advise residents to pay attention to the new restrictions. There are instances in which the City installs new stop signs and staff will put up flags and other types of warning signs to bring awareness of these installations to the traveling public. In this case, this involves a signalized intersection; therefore, staff will work closely with the Sheriff's Department to make sure the first approach is an educational approach. Subsequently, if there is an infraction, the professionals will make sure the individuals know what they need to do to comply. C/Mahlke asked how staff determines which 500 residents receive the notification letter. SE/Yee explained that staff took the entire neighborhood bounded by Peaceful Hills Road, Canyon Ridge Road and the SR-57. Every resident living in that quadrant received a letter. C/Mahlke moved, C/Mok seconded, to concur with staff to approve the right turn on red and U-turn restrictions. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mahlke, Mok, VC/Carrera, NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: House ABSENT: COMMISSIONERS: Chair/Pincher VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/House asked if the new signal on Brea Canyon Cutoff and the SR-57 had been timed out or was sitting on free mode. AE/Malpica-Perez responded that he believed it had been timed out. C/House shared that he sat for a period of time in the left turn lane with no traffic in the area. He asked if there was a video-detection camera on the signal and AE/Malpica-Perez said there is no camera. He said he would convey C/House's concerns to Caltrans, who maintains the traffic signal. There was one other complaint similar to what C/House experienced. The next day, Caltrans had their crew on-site to look at the situation. C/House said he would contact AE/Malpica- Perez if the problem persists. C/Mok shared that a resident expressed a concern to him .about a situation on Evergreen Springs Drive between Pathfinder Road and Birch Hill Drive. When traveling east on Pathfinder Road and making a right turn on Evergreen Springs Drive, just past the high school, there seems to be a bottleneck of cars from 2:15 to 3:15 p.m. Parents are parking and double-parking and blocking traffic. Drivers are also making U-Turns at Evergreen Springs Drive and Birch Hill Drive. The resident was very angry that parents continue to ignore the signs. C/Mok said he drove to the location to view the signs. The signs on the campus state "No Stoppinq 7:00 a.m. to 4:00 p.m. School Days" and immediately across the street the sign reads"No Parkin 7:00 a.m. to 4:00 p.m. School Days. He asked if there was a reason for the two OCTOBER 13, 2011 PAGE 5 T&T COMMISSION different signs. There is also a No-U-Turn sign, but parents make U-Turns anyway and the people who live on Birch Hill Drive and Lost River Drive are having difficulty negotiating the area. PWD/Liu responded that he does not recall the histary; however, he explained the difference between no sto��g,and no ap rkinq is that no stopping means absolutely no stopping, not even on a temporary basis. No parking means that parents can stop as long as the driver remains in the vehicle and stays on a brief timeline. It is up to the Sheriff's Department about how they enforce that signage. C/Mok asked if the school could send out a flyer to the parents to remind thern not to stop in the area. He felt that some of the parents would look at the sign and see that the curb was not painted red so they assume they can pull over and stop. C/House stated that there is a problem of cars parking and then making U-Turns. He felt the Sheriff's Department should enforce the No U-Turn and sign the other side of the street "No Stopping" as well.. VC/Carrera asked if the Sheriff's Department and staff discuss these types of issues and whether they are having difficulty with enfarcement. PWD/�iu reiterated that the Sheriff's Department regularly communicates with staff via the Traffic Sergeant who comes into City Hall every day. If there are traffic concerns, staff has to look at each matter very carefully and coordinate with the Sheriff's Department. In addition, staff meets with the school district on a quarterly basis and these issues are discussed between the school district, staff and the Sheriff's Department. Staff will talk with the Sheriff's Department and the school district specifically about this issue to determine whether they are willing to work with the City to further educate the students and parents. Likewise, staff will seek input from the residents in the area. C/Mahlke suggested staff speak with the school about sending out e-mails and posting something on the school website to make the information more readily available for the students and parents. VC/Carrera encouraged everyone to exercise their right and privilege to vote on November gtn VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project—AE/Malpica-Perez stated that as of today, the contractor has completed installation of the battery backup system, has swapped the units at three locations and has completed upgrades of all incandescent traffic signal indicator lamps to �ED lamps. Staff will be testing the units to determine how the units will behave during power outages, as well as how long they will keep the intersection in full service before it triggers the intersection to a red flash. The punch list is scheduled to be completed by the end of next week and staff plans to take the project to the City Council in November for Notice of Completion. B. Brea Canyon Cut-Off @ SB SR57 Off Ramp — Traffic Signal Project — AE/Malpica-Perez reported that the contractor completed all of the underground work, concrete work, electrical and programming last week. The , full turn-on this Monday was successful with the exception of a couple of OCTOBER 13, 2011 PAGE 6 T&T COMMISSION concerns about timing modifications voiced by C/House and a resident. The intersection will be operated and maintained by Caltrans and will greatly benefit the residents of D.B. by providing improved traffic control along Brea Canyon Cutoff. With completion of the punch list, a Notice of Completion will be taken to the City Council in November. C. Diamond Bar Boulevard Raised Median Project — AE/Malpica-Perez stated that this project was generated from a D.B. Median Retrofit Prioritization �ist prepared by the City's Traffic Consultant in 2008. As of today, this project is being advertised for plans and specs with a bid opening date scheduled for Monday, November 7th. This project will consist of reconstructing portions or the north raised median by narrowing the median by about two feet which will improve the line of sight for southbound vehicles making left turn movements from Diamond Bar Boulevard into Clear Creek Canyon Drive. The project will be taken to the City Council next month with construction slated to commence in early December and conclude within 30 days. D. Multi-Year CIP — Comprehensive Infrastructure Management Plan — SE/Yee reported that staff inet with Los Angeles County to discuss a number of storm drains that D.B. believes should have been transferred to the County at the time of the City's incorporation. The County indicated that they would work with the City to the standards of the time rather than today's standards. The next steps are to go through the older files to find paperwork that will prove to the County that the City is providing the County with legitimate documentation for transferring the storm drains to the County for future maintenance. E. Industry's Grand Avenue Bridge Widening/Interchange Project — SE/Yee stated that technical studies are being conducted to prepare for the release of an environmental document by Spring of 2012. F. Golden Springs Elementary Parking �ot Improvements—SE/Yee indicated that a public meetin�g hosted by the school district and their consultant was held on September 27t . Those invited included the surrounding neighborhood of affected homes with students who attend the school. Approximately 15-20 parents attended the meeting. The basic concept for improvements was presented and several residents spoke with two being strongly opposed to the concept. Other residents spoke strongly in favor of the project, stating they felt it would be a good opportunity to balance some of the traffic im,pacts and get more traffic actually circulating on-site. The district and consultants will assess the concerns and plan to have a follow-up meeting to discuss the assessment of the information. C/Mok asked if the Traffic and Transportation Commission was invited ta the meeting. SE/Yee responded he did not believe so because it was a district initiated meeting and project. C/Mok stated that he felt the Commission should have been informed by PUSD and invited to attend the scheduled meeting. C/Mahlke shared that as a parent of a current Golden Springs Elementary School student, she was not invited to participate either. She did not receive any notification of the meeting. SE/Yee thanked C/Mahlke and said he would report that information to the district. OCTOBER 13, 2011 PAGE 7 T&T COMMISSION G. �emon Avenue On/Off-Ramp Project— SE/Yee reported that there has been progress. The original estimated cost of the property acquisitions was $900,000; however, after Caltrans reviewed the matter of additional access rights that would be needed during construction, the new estimate for acquisitions has increased to $1.6 million. This increase includes a contingency since the right-of-way has been experiencing more condemnation proceedings for other projects. A supplement to the agreement will be presented to the City Council at a later date to update the cost estimate. The right-of-way activities are scheduled to begin in March, 2012. Because the � City has federal funding for this project, it will need to go through an authorization process which is another reason the start date for acquisitions will not occur until early next year. PWD/�iu stated fihat based on that schedule for a full 18 month process, the construction could begin in Summer, 2014. H. Residential Area - 7/Zone 5 Road Maintenance Project— SE/Yee stated that the project is near completion with respect to striping and adjustments to manhole and valve covers. There have been issues related fio the quality of the striping work; therefore, the contractor has been re-slurry sealing certain portions of the project and re-striping areas to meet the City's quality standards. C/Mok asked why the contractor had to go in and demo and redo the area around the manhole covers after the slurry seal. SE/Yee explained that is part of the manhole and valve adjustment process. They pave and then dig out the area to place collars in the ground to raise the height of the manhole to be flush with the surface. C/Mok stated that he has recently observed they are painting a white circle around manhole covers and he wanted to know what that meant. PWD/Liu said he believed those were staff's recommendations for additional manholes to be raised and staff made those marks. C/House stated that he believed there was a marked difference in the quality of work in the sharpness between contractors. It seemed to him that this company did not do as good a job and was not the quality of other contractors. SE/Yee said he appreciated the comment. He shared that staff had issues as well with the quality of work. Depending on the nature of the work, staff has the contractor address structural and functional issues. If the issues are more aesthetic, depending on the degree, those are dealt with on a case by case basis. VC/Carrera asked for confirmation that staff had not deviated from its standard specifications and SE/Yee confirmed that it had not. I. NTMP/Decorah Road, Briar Creek Road and Willow Creek Road Neighborhoods— SE/Yee stated that this project is complete. Traffic calming measures included a series of speed cushions on all three streets, centerline striping and parking lane striping, and signage on the curve where Decorah Road turns into Briar Creek Road. OCTOBER 13, 2011 PAGE 8 T&T COMMISSION J. CDBG Curb Rairmp Project (FY 2011-2012) — Staff recently requested proposals for this project to design 70 curb ramps in the area of Maple Hill Road and Chaparral Middle School. The City received four design proposals for the project. After review, the City selected Infrastructure Engineers and will recommend award of contract at the Tuesday night City Council meeting. This project will be fast forwarded to meet the tight timeline to expend these funds. Staff hopes to have construction underway at the beginning of 2012. K. SCAG East-West Freight Corridor Proposal — PWD/Liu reported that SCAG intends to release the 2012 RTP on December 1St. Meetings are scheduled for October 20t" (Joint Meeting of Regional Council with all Policy Committees including the Transportation Committee). �ast Thursday,the Joint Group met. The discussions on the draft document was presided over by the Executive Director of SCAG. He said a couple of things that are of concern to D.B. and residents. He stated that council members needed to consider projects in the RTP that are important to "goods movement" in Southern California and that even though some of these projects will impact some of these jurisdictions negatively, he advised the council members to stand their ground. PWD/Liu said he felt the director was making it clear that this could be a divisive issue for the region. He wanted the council members and decision-makers to be bold and visionary and think of the reasons for the proposal and not just consider local issues. Having said that, the director added that the SR-60 adjacent corridor is the preferred corridor. After that the group talked about � the different financing options. No conclusions were reached and the committee agreed to continue the discussion to October 20t"'. However, in an advisory capacity, the RTP sub-committee concurred with staff's recommendation to move forward with the preferred alignment which was troublesome. D.B. and four other cities have adopted resolutions in opposition to the proposal including West Covina, Walnut, EI Monte and Chino Hills. Montebello and Pico Rivera are still studying the issue and representatives of those jurisdictions were also present to convey their concerns. D.B. will continue to spearhead the opposition effort. VC/Carrera said he has great concerns about this proposal and it seems to him that they are pushing a path of least resistance in an effort to add to the SR57/60 situation that was never resolved. He feels this will only exacerbate ; the situation and negatively impact D.B. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda with corrections. SE/Yee previously came to this Commission to present a parking request in the Gateway Corporation Center along Valley Vista Drive and Bridge Gate Drive. Since that time, staff was considering the feasibility and had identified potential parking ''� areas that staff felt was acceptable from a technical standpoint. Staff ultimately ' determined about 90 spaces can be provided for on-street parking. Staff, on ' advisement of Counsel, asked the Gateway Corporate Center Association to provide ; the City with a formal amendment to their design guidelines because the current OCTOBER 13, 2011 PAGE 9 T&T COMMISSION guidelines specifically prohibit on-street parking. At their June meeting, the Board officially amended their guidelines and provided staff with the required paperwork. Based on that action, staff will ask the City Council next week to approve the Resolution to permit on-street parking. Upon approval, staff will remove and add appropriate signage as well as signage to restrict street parking on Thursdays, the street sweeping day for the area. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, VC/Carrera adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this ��� day of ����8��-- , 2011. Respectfully, ,�S/ David G. Liu, Secretary Attest: l S� Vice Chairman Ted Carrera , � Agenda # 6. 4 Meeting Date: Deceniber 06, 2011 C1fiT --._- ' .�2�±'ta5_``—....._... ' , � ' � � � \ ( �"� \ K�� j It �lc���� iY CITY COUNCIL �`�.����+nr�; ��� �� =�'� AGENDA REPORT ��C�RPott�K�, ��.75`J TO: Honorable Mayor and Members of the City Council FR�M: James DeStefano, City Man TIT�E: . Ratification of Check Register da ed October 27, 2011 through November 30, 2011 totaling $ 3,544,129.66. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of$ 3,544,129.66 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated October 27, 2011 through November 30, 2011 for $ 3,544,129.66 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: L.uisa Fua Accounting Technician REVIE E il � J Attachments: Affidavit and Check Register- 10/27/11 through 11/30/11. .��Tjt,�^ . ��,.rrc�r•r-�� I j I I � 1 ' � . �� _I � i—=''�, '� �`�� 't � 1"` -�".n,~ : r� � \ �1' — >/ .,`�'/� i r . C �1C'tlftYolil<<���� . ,�s��.,. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 27, 2011 through November 30, 2011 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $2,990,912.94 Com Dev Block Grand Fund 11,399.11 Prop A-Transit Fund 194,647.61 Prop C -Transit Tax.Fund 15,124.34 Integrated Waste Mgt Fund 6,330.74 Traffic Improvement Fund 9,306.25 Com Org Support Fund 1,800.00 �LAD 38 Fund 31,911.59 ��AD 39 Fund 27,644.07 LLAD 41 Fund 11,466.61 Capital Imp Projects Fund 243,586.40 ' $3,544,129.66 Signed: ',I� �' 'ia /-�—� `� Gle teinbrin,k Finance Directdr � H � � � � o rn N PS di W cN P9 � �� � N � WH �C H a� H � � o � � U W � � �. � � Cx+ i � U O HH F p' O r-� H U � � W � Q z o , w o i p+ o � o H �o z o u � ri r.G � � � �a�' '� z CO?+ N O P� - H � 1 '� H �W � Q H H - � (a r� o � C�C7 0 O W o �, � .. 5+ o i . Hx o � H U •• i UW O i x o � U i r i N i O I � I � I �1 �. � � N (� H W � � N i N i ul z u Q � N H � i � � .L? Cp i .. � N U i ' O t� W i t� � � �I a � W .x a H H U p H a �.' � � R, U r�i � 0 ;,.. i QI Cn N ; G'N � H ��.,.. 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Q Q 'Q Q � � V � � W � � i � � � Z � m U U U U O � ° W W W W W � � cn cn cn v� n. o. a a a a Z O � Z ~ ~ ~ ~ J J J J J J W � � � � � V � � � � � Z Z Z Z Z Z � � C� W U U U U U C7 (� C9 C� C7 C� A �- z o 0 � z o O o 0 0 o p z V � � � � � � � H , � � � °23 � O � � I¢- tn Z Z Z Z Z Z W � ¢ O X X Y Z } W W W W Z = V W Z Z Z Z � W W Z � p Y Y Y Y Y Y Z F- � � � � � O Q O O O O U pp W W W W W W �- Z d � � a l.WL LWI.. tL � S S = S = Z � � -� � � � '� (n � J J J J � •�y � � � � = 00 a1 O N M �1' � CO 1� a� � Z O O O O O O O O � O O O O Y 1�- i� t� t� I� I� h- I� h h- 1� 1� '. p � � � lT � � � O� O� O) � � ', N ', L U v t0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N � � r. � r� r, r. r� r- � � r ti r� � � � � r� � ti r. r. r� n a� � � � � � -.. -, � �. � ,. �. -� �. �. � � �. 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O O O O O O O O O N N N N U O O O O O O O O M M N N N N N M O O � `\ U tf> � t,n tfl �Y � N N M M N t(� t[) M M N N N N � Q V' rl' <1' V' V' d' V' d' N N V' V' V' rP �f' d' V V' N N d' d' rY V' � �ll �- M M M M O (h O O tI') O O O O O O O CO C7 M Ai � m 6] � � M W � rl' � tf') t[y tl') tf) tt� tn M 'd' tA M � � O O O O O O O M tfy M M M M M M M t1') 1f) O M � V V' '�Y d' V' V 'cY lf) O O tf) t[') � t[') tl") tf) tt) t.f) O O � tC) 'V' tI7 C O O O O O O O O � � .-�� O O O O O O O � � ('7 d' O O .�i � O O O O O O O O O O O O O O O �- O O LL P�I !� 0 � N � o °zoz° Y W �p v i— w c�'nc~nc~nc~n � � w w w w � ¢ O � J J � � W = (n N (n � � Q � Z Z Z Z � � � M d' U (n � W m C� > > � � _ ��1 11 o r } � � �j W U`l� W Z Z W � Z' tL u. u. tL F- Z Z � � U m �Y/ � U U J J ~ G � _ = V W m J J J J � � _ � 0 Z � v! Z (n p. (� I.L I.L C� �' �C Q Q <C I.L I.L O 'i'' = c5 c5 ci c5 p � � w w �- � �n � � � � � w w c�i v v c"'i c"' .� � o 0 0 0 � � � > � � W o � v� � c� c� � � � > > > > a� � 0 0 0 Q > � fn y� ?- � Q W W W W W J I- I- fA !n fn fn � � O O O O U � x = �_ �— m J _1 J J J e( F- {- �- f- � � h f-� I- f-� J tL U d _! J W d �. a a d I- -� -� C� (.� C.) C� �-• � O O O O m O >- v c� � � o- o- n- o- o- Z U U W W w w _ = S S � 0..' � ¢ Q �C W � � � � � 7 W Q sZ J J J _I a o. a a n. a �'a n. � � � �t u� <n cn cn cn � � � w w w w � C.J 4� U � w �1 W U � ~ � � E O U W � O O O O Z � p � � v� tn u� tn � `o � N z W � w w w w � � a Z o � w z Q ¢ Q Q o > � � ¢ � � � � � � � � o `� U z � O p ¢> ¢ O O O O W � � Q Y ~ �' > � J J J J •� gggg � Z � W � o � � ZZZZZ � ZZ � � v � A Q � d � - J � � � � z � � ZZZZ t- 1- �-- t- -' Y � a z ¢ z � � � � u. � cn cn � � � � � cn cn v� cn a � J � � a p xs �s �s as xs = x w w w w � t- I- I- t- V `'� F- �- U Q W V � � � � � Q � J f- F- F- F- J J _! _i Z X Q W� z = Z � � � � � O � ¢ � � _ � � � � W W Q � S O O O O .,•� � � � � � z z a � o � cn v� v� cn cn cn cn cn cn cn cn cn cn � � .Q � O N c+') V' tl7 CO I� c0 O) O N N N N N N N N N N N M M M Z O O O O O O O O O O O O O Y h- f� f� 1� I� I� 1� I� t�- f� t� t� t� V m � m � � � � N m m � � � N s U a> �0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N V f� i� I� I� f� i� I� I� I� i� 1� h t� I� 1` t� h h 1� t� f� I� t� I� � �U � � ��.. ` � ` �r.. � � ` � � � � V � r e- � •- •- •- G O O O m t!') O O O I� O O t[') Cf I� N t� O O M - � O N [O u7 (O �h t,n t0 c0 Q O N � N (fl (O U M � M � � t` � r�- � ER � � ff} U m N O O O �l' CO O O O (fl �- N O O � O tf1 O O 00 l� UY a- O O O tf) C7 O O O � � O O O 00 M O O O CO h N O r N �- N M O O O tfl tn O tn O f� N t� O O M 00 N 'V' � CO O (O CO M c0 O O O CO �7' c O N 00 tt') (O 'd' � CO 00 O O m I� N CO M cl' M t� O dO N O O O m M � O O N � N � V' N � N M �- r}' M tt) i- M M M � M M N N � ¢ N O � O tf� O O t!7 O N O O O O O O O O O O O O O t!') tn O O O t!') tf') O O M �- O O O O O O N M M M N N U O f7 O O O O M M M M M th M M N M N M N M M M (h M M ('7 \ U �} N � � N tn M tn N N N N N N N N N N N N N N N N � Q � �I' V' V 'd' V rl' N '�7 'V' V d' rY V' d' d' V' d' V' 'd' �P �l' V V' V' �Y V' V' 1� po�i �- O O O O M ('7 V d' O O O O C7 M O O O O O O O O O O � � O� «> t!Y h O� ('7 tn tQ M M M � � � � M (O C� (O CD �- � O ti� O O tCJ O M tf') tn M M M N N M O M M M � O O O O O tC> p��y1 V' tf) 'ci' V' tf) V' O t!) tn tC! tf') tf') t!') t17 tn tn V' tf) tf) tC) LL� .V' d' �Y V' V tn 'ie� C p O O O O O � O O O O O O O O O O O O O O O O O O O O .}�i � O O O O O O O O O O O O O O O O O O O O O O O O O O � � 0 N o o W � N ��' m J � ] � � Q O w C7 � � � C� o w� � "' Z � c� u' m a a > > � v � � Z � � � V W W U m J 0 � Z Z U U U � � � V � = U � Sc' � _ �'- � � � � Z � � Q � Z � � � U f� _ = V W � l� �` � � � Q � � � m �. F. LL Q � � CLl � O O W W W W �- � � -� S fn W (�,� U W cc' � � � �L � C� m 0 J U Sc U m J O O O J J C'rJ V1 Q � V Z W � Z Q Q � � � S = t� O (n � � � d 0.. d •�AF' U W � W t�i) ¢ � ¢ O O O O O C7 C� W O W O W W = � � � _ _ � �11 J U t- �= � U U U Z Z J d J U J � � W W W � � � V/ � m U- Z Q O -� Z J _�..i J J �1 J J 0.. _I n. J �. J 0. 0.. 0.. � � Z W O - W W (j � W W W W W W W 0_ W d W d Z CU J J .J U` C7 c� O > > � � � � > > _ � � � Z I- 4 Q Q I- 1- ¢ � a I- -� � u. � � � LL � u. � � cn � cn � cn Q � U U U � � � � CJ � � � � � i w � a � CCt � � cn a � � Z � w � o � � � Q W U J � � Q Z J � � � O Z Y � > � w O � Z � � Q v� C� � � � O W U � �� Z J m U � �' (n A ¢ U W U ¢ Z � n" r� � �' � U Z ¢ p W Y Y Y Y Y �1 Y Y Y Y Y Y Y Y Y Y 1 Y Y Q Q �- � Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O � W Z n- cn � q V ¢ Q ¢ ¢ ¢ Q ¢ Q Q ¢ Q ¢ Q Q ¢ ¢ ¢ Q Q � , m m m m m m m m m m m m m m m m m m m f-a- f`�- -� W Z � � � fn u) !� (n fn (4 (� (� t4 fn t4 fn (n (n fn f� l4 (n fn cn cn C9 t- I- 1= ¢ I- � _ _ � � > > _ _ � _ � _ > > � > > � .�.y � � � � M tNCJ tn U tf7 l� � I� t� Z O O O O O O O O O V � � � m � m m � � N t U a� � .- .- .- .- .- r- .- .- .- T- .- .- .- .- � .- r- � � .- .- .- ..- .- .- .- �0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 � N N N N N N N N N N N N N N N N N N N N N N N N N N N � r, r- � � � r� � r� r, r� � r�. r� r, r, n r� r. r. r. n� n r� r, r� n� � a� � � ` ` � ` ` ` � � � � � ` � � � � � V f � � � r f � r � � � � � r � f r c • o r�. E c� Q � Y � U � N U � m � O m 6] O � O O N C'7 O a0 O (O O � V' O M 00 m t!') 1� CO CD � O M 'd' O (D 00 N O O) V O (O O O O O O � O d; O V, O O O V' m N N 'ct N � O � tt) O N V � N L(j Oj m t!') M U tn N t0 [O t3") tn a0 tn tn � O a0 N N M CO 00 tn � V O O t� N C N M tn t!') c0 fD CO CO M O I� tn a0 � 00 M i� rt' .- O� d' 00 CD N V' O M lA <7' O N �- t� M N (D O M r t2') (p M � � o a � � N M � � o o �, o o � o � o 0 0 0 � o 0 0 � � o � o 0 0 0 0 0 0 � o � � N O M N O O V' N N O r!' O N � N rl' M N O O O M O N N M O O U M O M M N O M M ('n M N N N M M M M M M M M N N N M M O M M M N N �\ V N V N N V N N N N N N N N N N N N N N N N N V N N N N N � Q V' �' V rl' �Y V 'd' �Y V' V d' V' V' V' 'd' rt �t' V 'd' �Y rh V' 'cJ' V' rt V V' V' '�J' �l' r!' rF �l' !� pll Q- O O O Ln tn O O O O M M O M O rt' O O O O O O O O O O O O O O O O O pd � � 07 � M M M M V' M M Ln � � (D (h M M tn m M M h f� I� � lt) M O O O O O N N N M M M M O � M O O O O O O Ch lh (`7 th O O O O O O ��y � � 'd' V V V' 'V' � u'7 t[') �n tn � tl') V' � � d' V' ri' V' V 'd' � �.C� t1') t� 'cf' V' V' rf' V V' p�y C O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O .� � O O O O O O O O O O O .O O O O O O O O O O O O O O C7 O O O O O O O � � � � � � 0 Z N Ur �Q g � � � � � > • p„ U oi � U c.� ¢ W � � tn � O O � W J C� 0 � W J = � � U U � � o W Q Z U Z W � O Q Q � (n � � � �c` � � � >- W � � � U } � � � d � � > U � F- Z � = W � U U � �-G' '�c'' (� W �' _ = 1- 1- � u�i � Y O J Z (n � � p Z OUO m W 0�0 W � � > W a Z Z � p O l> � � Z W T � '� m (� �- ti. U 0. U = m p f� U S O J p � � C7 c� O O D U C? � � cn O —i � 'F-L c`� •�{�,� F- � U p � W c�n � C=.� O Q w o w w � O O O w � w w w z W O °� > Q °- ~ rn WJ �` � U � J Q.' W Z U U J lyJ J J � � U 0. J � _ � J ._I U U � V � — � � � v V —' U C� a a � z c�.� m a � d � C�7 w w w d o- ¢ � na. � a w Z O m C9 z � � �" ��L� � ¢ U i— � w w � I— _ � � � � r � � _ � � w � � C'1 � = O � � I— O O O � U � (n � � I- � �- fn J (n (n � I.� I.L LL. (A W J J ln W ln LL. U n. d � U U U � � � � 1 � �i � . E m � Z � `o a � G > � .� A Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ Q ¢ ¢ a ¢ ¢ ¢ ¢ ¢ ¢ ¢ Q Q ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m �, cn cn cn cn cn u� �n cn cn cn cn cn cn cn u� cn v� �n cn cn cn cn cn u� cn cn cn cn cn cn cn cn cn .� � � � � _ � � � � � � � � � � � � _ � � � � � > > � � _ � > > _ � � � a E � N Z o Y � o � � s U � r � � .- .- r � .- .- r- .- .- e- .- ,- .- .- .- ,- r .- .- .- �- �- .- .- .- .- .- � �- � •- •- � o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 'Y h- i� i� I� i� I� I� h I� 1� I� t� 1� I� I� t� f� i� t� I� f� i� h 11 i� I� I� I� t�- f� I� h h U � � � � � � � ` � _ � +. �.. �. � -� �. � �. V .- r r .- r r .- .- � �- .- � .- �- .- r �- .- r .- .- w r .- .- ,- �- � .- .- � C 6) 1� M � O O O N f0 d' = C7 0� [O O O M h M O t� O � �i' O O 00 � 00 � O O N (A O O t(') � V' Q t!') W O �t (O M Y N � � � � � � � N V 64 (fl N � M � (f} V> Ef3 L U � F� N I� O V M � Ln M M tC> h V' O O O O O O O�N tD O O 'd' O O � O� � m � � N N 00 I� O CO tf') 4 O O O M h tt') O c+0 O I�- O �h �Y (`� (O � tY M W M N CV O CO V' O O t[y O C7 m � 00 00 C C") N ln � (`') OJ O) V' I� 00 � N I� N � N 00 O tl') M O 00 m I� V N � O � M N <1' r V N CO � N (� � i� 00 N l0 tn f0 � N 1� M CO N � O a M N o �.k O O O t!� tn � tn CO CO (D t0 (O O O O � � N O � N V tt) t!) (O M N N N N N N N N N O O O O O O O O O O � � M U N N N N N tf7 tn tn O O (D O O �- t- O O `\ V N N N N N N N N N N N N tf> tI7 tf7 M rP (O M M O O � �..� Q V' V' d' d' 'd' V' V' �Y rY rt' V' V � tt 'd' V' V' N rl' M N N N N V' �Y !� � �- O O O O O O M CO m O f7 M M W c0 oD O O O � V' d' V'. 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LL LL. � J _I J C'7 � Z I- t= W W z W C� U U U U � � W I- I- W V W W W � Q C+") r/� z z = c? � z > > > > > � � �. z z � � � � a u�. w uQ3 � {.,,� ¢ cn cn tn ci� v� cn u� tn cn W W ¢ ¢ ¢ � } } } � = x = � •VJJ ~ Q cL � U U U U Q' Q' �' � �' J J `'��' � c-v_' � � i- I- I- `- .� .� .� (Cj � � o o > > > > w w w w w a a w w w -� v� -� -� -� c�, '- `' `' �- fn fn (n Cn F- i- h- h- F- p. �. 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The October statement shows the October cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. Also included is a separate investment portfolio report which details the activities of the City's investments. All investments have been made in accordance with the City's Investment Policy. Since the City's audit firm, Lance, Soll & Lunghard, �.L.P., has completed the audit for FY 10-11 and ' the year end numbers have been finalized, revised treasurer's statements for the months of June, ' July, August and September are also presented to the City Council for approval. There was no ' change to the overall cash balances, just changes between the fund amounts. ' PREPARED BY: �'I Susan Full, Senior Accountant I REVIEWED BY: � ' Department Head Assistant City M ager Attachments: Treasurer's Statemenf, Investment Portfolio Report ' CITY OF DIAMOND BAR ' TREASURER'S MONTH�Y CASH STATEMENT June 30,2011 (Revised) BEGINN(NG. 7RAN5F.ERS END.ING . .. BA�ANGE:: RE.CEIP7'S :::D.IS:BIJRS:EMENTS ::::IN(OUT): : BA(�ANCE . GENERA� FUND $22,393,793.63 719,188.00 $1,561,243.07 $348,834.45 $21,900,573.01 COMMUNITY ORG SUPPORT FD (10,450.00) 650.00 11,100.00 0.00 MEASURE R LOCAL RETURN FD 489,561.28 95,636.82 (20,398.75) 564,799.35 GAS TAX FUND 325,615.77 266,030.10 (213,786.63) 377,859.24 TRANSIT TX(PROP A) FD 191,844.09 231,402.86 131,841.74 291,405.21 TRANSIT TX(PROP C) FD 1,999,426.67 125,657.68 55,607.78 (53,534.10) 2,015,942.47 ISTEA Fund 759,546.94 337.65 (759,884.59) 0.00 INTEGRATED WASTE MGT FD 716,671.80 22,094.13 (7,059.58) 687,518.09 TRAFFIC IMPROVEMENT FUND 230,561.82 103.83 759,184.59 989,850.24 AB2928-TR CONGESTION RELIEF FD 35,426.39 16.18 35,442.57 AIR QUALITY IMPRVMNT FD 136,103.87 17,956.98 154,060.85 TRAILS&BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 189,281.80 86.63 (6,870.00) 182,498.43 PARK FEES FD 350,984.21 155.99 (506.35) 350,633.85 PROP A-SAFE PARKS ACT FUND 19,693.21 2.14 (86,826.56) (67,131.21) PARK&FACILITIES DEVE�. FD 570,215.10 253.48 570,468.58 COM DEV BLOCK GRANT FD (11,646.53) 14,569.00 40,955.91 (11,266.00) (49,299.44) CITIZENS OPT-PUBLIC SAFETY FD 171,273.82 67.35 (37,992.60) 133,348.57 NARCOTICS ASSET SEIZURE FD 366,836.00 140.80 (103,037.76) 263,939.04 CA LAW ENFORCEMENT EQUIP PRG 47,229.50 21.00 264.00 46,986.50 E BYRNE JUSTICE ASSIST GRANT 57,258.09 24.91 (11,205.95) 46,077.05 LANDSCAPE DIST #38 FD 67,703.05 18.25 21,622.88 46,098.42 LANDSCAPE DIST #39 FD 42,376.68 1.47 15,830.63 26,547.52 LANDSCAPE DIST #41 FD 53,719.37 14.83 7,294.21 46,439.99 CDBG-R Fund (0.63) 0.63 0.00 ENERGY EFF&CNSVTN BLK GRT (393.27) (393.27) CAP IMPROVEMENT PRJ FD (66,838.07) 10,787.80 132;727.20 55,101.33 SELF INSURANCE FUND 1,202,259.77 453.06 1,373.00 60,522.00 1,261,861.83 EQUIPMENT REPLACEMENT FUND 215,055.85 95.60 215,151.45 COMPUTER REP�ACEMENT FUND 495,774.36 178.18 91,341.47 404,611.07 PUBLIC FINANCING AUTHORITY FUN 309,786.56 26,669.15 2,761.82 333,693.89 TOTALS $31,348,671.13 $1,499,081.94 $1,963,668.44 $0.00 $30,884,084.63 SUMMARY OF CASH: DEMAND DEPOSITS: GENERA�ACCOUNT ($57,853.79) PAYROLL ACCOUNT 41,604.45 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS� ($14,749.34) INVESTMENTS: US TREASURY MONEY MARKET ACC" $2,476,947.54 �OCAL AGENCY INVESTMENT FD 17,600,192.54 FEDERAL BONDS 9,000,000.00 CERTIFICATE DEP�SITS 1,488,000.00 CASH WITH FISCAL AGENT: US TREASURY MONEY MARKET ACC" 333,693.89 TOTA�INVESTMENTS ' $30,898,833.97 TOTAL CASH $30,884,084.63 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are availabie for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above sum ary provides sufficient cash flow liquidity to meet the next six month's ' estimate e itures. James DeStefan Treasurer � CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT July 31,2011 (Revised) BEGINNING: TRANSFERS ENDING.. ... BAI.ANCE RECEIPTS DISBURSEMENTS :::IN(OUT} BALANCE GENERA� FUND $21,900,573.01 1,157,933.10 $1,450,489.43 $0.00 $21,608,016.68 COMMUNITY ORG SUPPORT FD 0.00 0.00 (50.00) 50.00 MEASURE R LOCAL RETURN FD 564,799.35 37,188.95 601,988.30 GAS TAX FUND 377,859.24 377,859.24 TRANSIT TX(PROP A) FD 291,405.21 143,858.57 133,480.83 301,782.95 TRANSIT TX(PROP C) FD 2,015,942.47 51,092.64 54,840.69 2,012,194.42 ISTEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 687,518.09 47,714.12 7,156.50 728,075.71 TRAFFIC IMPROVEMENT FUND 989,850.24 989,850.24 AB2928-TR CONGESTION RELIEF FD 35,442.57 35,442.57 AIR QUALITY IMPRVMNT FD 154,060.85 20,073.61 133,987.24 TRAI�S&BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 182,498.43 182,498.43 PARK FEES FD 350,633.85 350,633.85 PROP A-SAFE PARKS ACT FUND (67,131.21) (67,131.21) PARK&FACILITIES DEVE�. FD 570,468.58 570,468.58 COM DEV BLOCK GRANT FD (49,299.44) 9,330.52 (58,629.96) CITIZENS OPT-PUBCIC SAFETY FD 133,348.57 12,705.83 3,439.60 142,614.80 NARCOTICS ASSET SEIZURE FD 263,939.04 � 263,939.04 CA LAW ENFORCEMENT EQUIP PRGf 46,986.50 46,986.50 E BYRNE JUSTICE ASSIST GRANT 46,077.05 46,077.05 LANDSCAPE DIST #38 FD 46,098.42 5,316.58 27,797.15 23,617.85 LANDSCAPE DIST #39 FD 26,547.52 2,151.34 36,460.81 (7,761.95) LANDSCAPE DIST #41 FD 46,439.99 2,453.51 28,711.86 20,181.64 CDBG-R Fund 0.00 0.00 ENERGY EFF&CNSVTN B�K GRT (393.27) 2,012.84 (2,406.11) CAP IMPROVEMENT PRJ FD 55,101.33 3,070.45 52,030.88 SELF INSURANCE FUND 1,261,861.83 486,483.00 775,378.83 EQUIPMENT REPLACEMENT FUND 215,151.45 215,151.45 COMPUTER REPLACEMENT FUND 404,611.07 404,611.07 PUBLIC FINANCING AUTHORITY FUNI 333,693.89 28,322.35 306,339.24 55,677.00 TOTAI.S $30,884,084.63 $1,488,736.99 $2,569,636.53 $0.00 $29,803,185.09 SUMMARY OF CASH: DEMAND DEPOSITS: GENERA�ACCOUNT ($40,602.14) . PAYROLL ACCOUNT 36,028.77 , CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTA�DEMAND DEPOSITS ($3,073.37) INVESTMENTS: US TREASURY MONEY MARKET ACC7 $393,501.54 LOCAL AGENCY INVESTMENT FD 17,621,079.92 BONDS&CERTIFICATE DEPOSITS 11,736,000.00 CASN WITH FISCAL AGENT: US TREASURY MONEY MARKET ACC7 55,677.00 TOTAL INVESTMENTS $29,806,258.46 TOTAL CASH $29,803,185.09 Note: The City of Diamond Bar is invested in the State Treasurer's �ocal Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's estimate e itures. James DeStefan , Treasurer , CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT August 31,2011 (Revised) BEGINNING.. TRANSEERS ENDING BALANCE RECEIPTS DISBURSEMENTS: : :1tV:(pUT) BALANCE GENERAL. FUND $21,608,016.68 1,212,207.62 $1,969,114.46 $20,851,109.84 COMMUNITY ORG SUPPORT FD 50.00 200.00 (150.00) MEASURE R LOCAL RETURN FD 601,988.30 47,694.71 0.00 649,683.01 GAS TAX FUND 377,859.24 288,572.40 666,431.64 TRANSIT TX(PROP A) FD 301,782.95 162,455.05 265,573.83 198,664.17 TRANSIT TX(PROP C) FD 2,012,194.42 63,982.54 10,520.34 2,065,656.62 ISTEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 728,075.71 79,429.82 12,017.08 795,488.45 TRAFFIC IMPROVEMENT FUND 989,850.24 4,385.38 985,464.86 AB2928-TR CONGESTION RE�IEF FD 35,442.57 35,442.57 AIR QUALITY IMPRVMNT FD 133,987.24 14,472.64 148,459.88 TRAILS&BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 182,498.43 182,498.43 PARK FEES FD 350,633.85 350,633.85 PROP A-SAFE PARKS ACT FUND (67,131.21) (67,131.21) PARK&FACILITIES DEVEL. FD 570,46$.58 570,468.58 COM DEV BLOCK GRANT FD (58,629.96) 68,372.00 12,022.17 (2,280.13) CITIZENS OPT-PUBLIC SAFETY FD 142,614.80 142,614.80 NARCOTICS ASSET SEIZURE FD 263,939.04 263,939.04 CA LAW ENFORCEMENT EQUIP PRGf 46,986.50 46,986.50 E BYRNE JUSTICE ASSIST GRANT 46,077.05 46,077.05 �ANDSCAPE DIST #38 FD 23,617.85 1,334.37 507.26 24,444.96 I.ANDSCAPE DIST #39 FD (7,761.95) 208.17 426.47 (7,980.25) �ANDSCAPE DIST #41 FD 20,181.64 459.41 242.20 20,398.85 CDBG-R Fund 0.00 0.00 ENERGY EFF&CNSVTN BLK GRT (2,406.11) 14,174.00 (16,580.11) CAP IMPROVEMENT PRJ FD 52,030.88 138,053.39 (86,022.51) SELF INSURANCE FUND 775,378.83 20,759.00 754,619.83 EQUIPMENT REPLACEMENT FUND 215,151.45 215,151.45 COMPUTER REP�ACEMENT FUND 404,611.07 1,969.69 402,641.38 PUBLIC FINANCING AUTHORITY FUNI 55,677.00 27,256.65 707.18 82,226.47 TOTALS $29,803,185.09 $1,966,445.38 $2,450,672.45 $0.00 $29,318,958.02 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $53,007.23 PAYROLL ACCOUNT 41,604.45 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTA�DEMAND DEPOSITS $96,111.68 INVESTMENTS: US TREASURY MONEY MARKET ACC7 $1,283,539.95 LOCAL AGENCY INVESTMENT FD 17,121,079.92 BONDS&CERTIFICATE DEPOSITS 10,736,000.00 CASH W ITH FISCAL AGENT: US TREASURY MONEY MARKET ACCT 82,226.47 TOTAL INVESTMENTS $29,222,846.34 TOTAL CASH $29,318,958A2 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's estimate itures. � James DeStefano Treasurer _ CITY OF DIAMOND BAR TREASURER'S MONTHL.Y CASH STATEMENT Sep 30,2011 (Revised) BEGiNNING . TRANSFERS ENDING.. BALANCE: RECEIPTS: DISBURSEMENTS .:: IN(:OUT}: BALANCE GENERAL FUND $20,851,109.84 641,776.30 $2,109,228.99 ($98,212.00) $19,285,445.15 COMMUNITY ORG SUPPORT FD (150.00) 3,125.00 (3,275.00) MEASURE R LOCAI.RETURN FD 649,683.01 48,363.93 (472,629.25) 225,417.69 GAS TAX FUND 666,431.64 (182,489.74) 483,941.90 TRANSIT TX(PROP A) FD 198,664.17 162,011.27 224,461.00 136,214.44 TRANSIT TX(PROP C) FD 2,065,656.62 63,721.89 21,913.47 (6,603.72) 2,100,861.32 ISTEA Fund 0.00 0.00 INTEGRATED WASTE MGT FD 795,488.45 9,975.34 785,513.11 TRAFFIC IMPROVEMENT FUND 985,464.86 (202,871.00) 782,593.86 A82928-TR CONGESTION RELIEF FD 35,442.57 35,442.57 AIR QUALITY IMPRVMNT FD 148,459.88 10,528.46 137,931.42 TRAI�S&BIKEWAYS FD 0.00 0.00 Prop 1B Bond Fund 182,498.43 (114,000.40) 68,498.03 PARK FEES FD 350,633.85 (7,165.07) 343,468.78 PROP A-SAFE PARKS ACT FUND (67,131.21) (67,131.21) PARK&FACILITIES DEVE�. FD 570,468.58 570,468.58 COM DEV BLOCK GRANT FD (2,280.13) 9,213.98 (11,494.11) CITIZENS OPT-PUBLIC SAFETY FD 142,614.80 142,614.80 NARCOTICS ASSET SEIZURE FD 263,939.04 263,939.04 CA LAW ENFORCEMENT EQUIP PRGt 46,986.50 46,986.50 E BYRNE JUSTICE ASSIST GRANT 46,077.05 46,077.05 LANDSCAPE DIST #38 FD 24,444.96 54,990.97 (30,546.01) LANDSCAPE DIST #39 FD (7,980.25) 30,217.74 (38,197.99) LANDSCAPE DIST #41 FD 20,398.85 16,965.85 3,433.00 CDBG-R Fund 0.00 0.00 ENERGY EFF&CNSVTN BLK GRT (16,580.11) 9,330.77 (25,910.88) CAP IMPROVEMENT PRJ FD (86,022.51) 28,106.67 963,939.43 1,083,971.18 62,115.91 SELF INSURANCE FUND 754,619.83 754,619.83 EQUIPMENT REPLACEMENT FUND 215,151.45 215,151.45 COMPUTER REPLACEMENT FUND 402,641.38 16,857.04 385,784.34 PUBLIC FINANCING AUTHORITY FUNI 82,226.47 29,669.23 1,878.80 110,016.90 TOTALS $29,318,958.02 $973,649.29 $3,482,626.84 $0.00 $26,809;980.47 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($433,792.10) PAYROLL ACCOUNT 41,604.45 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($390,687.65) INVESTMENTS: US TREASURY MONEY MARKET ACC7 $4,985,571.30 LOCAL AGENCY INVESTMENT FD 17,121,079.92 BONDS&CERTIFICATE DEPOSITS 4,984,000.00 CASH WITH FISCAL AGENT: 110,016.90 TOTA�INVESTMENTS $27,200,668.12 TOTAL CASH $26,809,980.47 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The a v ary provides sufficient cash flow liquidity to meet the next six month's estimat e e ditures. � James DeStefano, Treasurer CITY OF DIAMOND BAR TREASURER'S MONTH�Y CASH STATEMENT October 31,2011 BEGINNING. TRANSFERS ENDING BALANCE:: RECEIPTS DISBURSEMENTS : :IN:(OUT):: BALANCE GENERAL FUND $19,285,445.15 610,424.94 $1,874,793.67 $18,021,076.42 COMMUNITY ORG SUPPORT FD (3,275.00) 1,000.00 (4,275.00) MEASURE R LOCAL RETURN FD 225,417.69 36,391.74 261,809.43 GAS TAX FUND 483,941.90 138,712.12 622,654.02 TRANSIT TX(PROP A) FD 136,214.44 146,966.23 117,048.27 166,132.40 TRANSIT TX(PROP C) FD 2,100,861.32 52,866.11 16,791.66 2,136,935.77 ISTEA Fund 0.00 0.00 � INTEGRATED WASTE MGT FD 785,513.11 50,703.71 3,442.30 832,774.52 TRAFFIC IMPROVEMENT FUND 782,593.86 1,601.63 784,195.49 . AB2928-TR CONGESTION RELIEF FD 35,442.57 59.51 35,502.08 AIR QUA�ITY IMPRVMNT FD 137,931.42 239.80 3,397.50 134,773.72 TRAILS&BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 68,498.03 274.54 68,772.57 PARK FEES FD 343,468.78 586.76 344,055.54 PROP A-SAFE PARKS ACT FUND (67,131.21) (67,131.21) PARK&FACILITIES DEVEL. FD 570,468.58 957.89 571,426.47 COM DEV BLOCK GRANT FD (11,494.11) 4,247.00 7,480.41 (14,727.52) CITIZENS OPT-PUB�IC SAFETY FD 142,614.80 42,321.63 184,936.43 NARCOTICS ASSET SEIZURE FD 263,939.04 443.19 264,382.23 CA LAW ENFORCEMENT EQUIP PRG� 46,986.50 78.90 47,065.40 E BYRNE JUSTICE ASSIST GRANT 46,077.05 77.37 46,154.42 LANDSCAPE DIST #38 FD (30,546.01) 31.25 49,982.42 (80,497.18) �ANDSCAPE DIST #39 FD (38,197.99) 33,519.34 (71,717.33) LANDSCAPE DIST #41 FD 3,433.00 36.67 35,616.08 (32,146.41) CDBG-R Fund 0.00 0.00 ENERGY EFF&CNSVTN BLK GRT (25,910.88) 803.64 (26,714.52) CAP IMPROVEMENT PRJ FD 62,115.91 668,551.32 (606,435.41) SELF INSURANCE FUND 754,619.83 1,420.68 756,040.51 EQUIPMENT REPLACEMENT FUND 215,151.45 361.27 215,512.72 COMPUTER REPLACEMENT FUND 385,784.34 673.02 2,862.46 383,594.90 PUB�IC FINANCING AUTNORITY FUNI 110,016.90 28,516.81 1,712.73 136,820.98 TOTALS $26,809,980.47 $1,117,992.77 $2,817,001.80 $0.00 $25,110,971.44 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($22,077.44) PAYRO�L ACCOUNT 41,604.45 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTA�DEMAND DEPOSITS $21,027.01 INVESTMENTS: US TREASURY MONEY MARKET ACCT $87,419.81 LOCA�AGENCY INVESTMENT FD 17,137,703.64 BONDS&CERTIFICATE DEPOSITS 7,728,000.00 CASN WITH FISCAL AGENT: 136,820.98 TOTAL INVESTMENTS $25,089,944.43 TOTAL CASN $25,110,971.44 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's estimat e di ures. James DeStefano, Treasurer 0 0 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 o N �`'��- C C wO O I.f) O O O O O O O O p O O O O Lt� O O O � V C N � � � �n in cv o 0 0 �n o in �n �n u� o �n o in w >,� m E (�j N N M t!� Ln Q7 N O �- O M N M f� C� (O M O O � p_ � V N � ,- .- � .- O O .- .- r- .-- r .- .- .- O C? 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Meetz g ate. ./`���__.` _��'c oTr'�,� 'n D • 12 2 �. _—�-,....�.��`.. .���,.��m .� � o � � i � � ° \,�r,� _�- -�i ,����3 °�y`�'.� r �" =��'���. �`'Lz� ��'��.ill �- � u���� '�. CITY COUNCIL ���` :�_������-- � �� ��"%' AGENDA REPORT �..Cr�r�>ftr��R��y��- '��r��,,,`�`�� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a r TITL.E: APPROVA� OF APPLICATION T B RECERTIFIED AS A TREE CITY USA FOR 2011 (11T" YEAR) AND AUTHORIZATION FOR THE MAYOR TO SIGN THE APP�ICATION. RECOMMENDATION: Approve. FINANCIAL IMPACT: None BACKGROUND: Staff has prepared applications for Tree City USA. The National Arbor Day Foundation, in cooperation with the United States Forest Service and the National Association of State Foresters, recognizes towns and cities across America that meet the ' four standards of the Tree City USA program. The four standards are: 1) establishing a department to oversee the tree maintenance program; 2) establishing a community tree ordinance; 3) establishing a forestry program with an annual budget of at least $2 per capita; and 4) proclaiming and celebrating ' Arbor Day in Diamond Bar. The City of Diamond Bar received its first distinction of being recognized ' as a Tree City USA in 2001 and has maintained its designation each year since by successfully meeting the standards of the recertification process. DISCUSSION: On November 20, 2001, the City Council adopted Ordinance No. 03 (2001) establishing the community forestry program and designating the Community Services Department as the department responsible for the tree maintenance program. The adoption of this ordinance meets standards one and two for Tree City USA. On May 18, 2010 the City Council adopted the 2010/11 FY budget, which includes $179,810 funding related to tree maintenance. This along with tree donations and volunteer hours for Arbor Day meets the third standard, appropriation of at least $2 per capita (or about $120,000 minimum) for annual tree maintenance costs. The fourth standard was met when the ' City Council proclaimed April 22, 2011 Arbor Day in Diamond Bar and a celebration on that date was conducted at Pantera Elementary School. PREPARED BY: Ali o eyers, Community Services Coordinator —� REVIEWED BY: � o ase Community Services Director Attachment: Application for Tree City USA Recertification , Agenda # 6 . � .�;., Meeting Dafe: 12/6/11 �.:.... ,/.�C7TT;\ i./�i[�r`.. � r—.-----........__:=-.:....�.�_'--------------- -- --------...._--- � � � � e----- �- ,' i � ' � ./i.�,'...,,� _'=i... _v �_--� .�y,.�:`;� ����''k.� �� '��111 � ���i a ,;. �j. r s�� CITY COUNCIL ����� �°���� �����%='f AGENDA REPORT '�`.`\l'i�•aarore��s" ,i ` `�Z��`'1- '"� �- ,� ��� TO: Nonorable Mayor and Members of the City Council FROM: James DeStefano, City Man TITLE: APPROVAL OF AMENDMENT # TO ADD THE NEW CITY HALL TO THE VENDOR SERVICES CONTRACT WITH D.H. MAINTENANCE SERVICES FOR THE TERM OF JANUARY 3, 2012 THROUGH JUNE 30, 2012 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES IN THE AMOUNT OF $19,500, PLUS A CONTINGENCY AMOUNT OF $2,700 FOR AN AMENDMENT #1 TOTAL AUTHORIZATION NOT TO EXCEED $22,200 FOR THE 2011/12 FISCAL YEAR. RECOMMENDATION: Approve. FINANCIA� IMPACT: Approval of Amendment #1 will authorize staff to expend up to $22,200 for Janitorial and Building Maintenance Services at the new City Hall during the 2011/12 fiscal year. Funds are included in the adopted 2011/12 FY budget. BACKGROUND: On June 21, 2011, the City Council extended the contract with D.H. Maintenance Services to provide janitorial services in Diamond Bar through June 30, 2014. D.H. Maintenance has provided janitorial services at the Diamond Bar Center since it opened in March, 2004. They have been providing service at Heritage and Pantera park buildings since August, 2004. Staff believes they are doing an excellent job providing these services and that the new City Hall building should be added to their scope of work. ' DISCUSSION: The new City Hall is scheduled to open on January 3, 2012. Past practice has shown ' that contracting for janitorial services for this building will be the most cost-effective method of obtaining ' these services. Due to D.H. Maintenance on-going success maintaining the City's other public buildings, ' , staff believes their contract should be amended to add the new City Hall to their scope of work. The planned services included in Amendment #1 that will be added to the contract with D.H. Maintenance '' Services, if approved by the City Council, are: � 1. Regular monthly Service 5 days/week for the new City Hall — 6 mos. @ $1,600 per mo. _ $9,600 2. Building Maintenance staffing at new City Hall five days/week for 4/hrs/day = $7,200 ($1,200 per mo. for 1 staff @ 20 hrs/wk for 6 months) �I 3. Regular monthly Service 5 days/week -- 1St Floor Uses by City — 6 mos. @ $450 per mo. = 2 700 �'' (restrooms, computer training room, Community Room, entry way & hallways) Sub-Total $19,500 Contingency 2 700 GRAND TOTAL FOR AMEtVDMENT #1 FOR FY 2011/12 NOT-TO-EXCEED $22,200 Amendment #1 provides for the maintenance of the new City Hall building, plus planned City uses on the first floor, including first floor restrooms, computer training room, Community Room and first floor entry way and hallways. It does not include the new �ibrary, which is still under construction. The new Library is not expected to open until the new fiscal year. Costs for the maintenance of the new Library will be included in the 2012/13 FY budget. Staff will present a maintenance plan to the City Council for the entire City Hall/Library Building during the budget process. PREPARED D REVIEWED BY: Bob os Director of Community Services Attachments: Amendment#1 Dated December 6, 2011 Revised Exhibit "C" Dated 12/6/11 Contract dated 6/21/11 for term of 7/1/11 through 6/30/14 Nav 23 "{1 08:55a George Waii�s + t 9 p f UV !G I v4GV N., ' .. . .. .� , :I.�r'?�':. . . ... .�4.. ..��I3 {��yl .i��.�la w�ja� t���:���Yi:t I..1'll�.�� . . . . . � , .:�..��,.� ..'��'�� ....,>'y.� !'�.' .� ,�. At!ltE�tt3M�l�IT##'I TC7��{�REEl�EiVT TH1S AMENDMENT#1 TO 3d1A6NTE�lANCE SERVlCES AGREEfiAE6�T is rxoade this•8�'day af December, 201� by and between the CITY f3F DiAlu94N� �AR..a mun9cipal carporat9on c�€the State ofi Cat�f�amia("Gt`i'Y' and I].4-4. MR1N'�'ENAi�CE SER'V{CES (�Gt��1TRACTOR"}. . -� �:. : Recitals: � a. GQNTRAGTf�R ec�tered into a�Year e4GREEMENT with C!'lry''on June 2�, 2019 ("the AG�Z�EME[V'T'}to provide Jani�o�ial and Buatc6ortg M�irttereas�c�Ser�ices at the Diamonci B�r Center, lisritage Paric Community Cen#er and the Pantera Park Activiry Room in tiie City of�iamontt Bar. . .. _ , .... ._.. . ,. _.....t.a t+-,��. ll';i:a r^t�t�1�:�.[,�;.�a{7��',i:�° . b. P�rties�tesF�ta amend the AGREEMENT to add the new�ity Hall bt.ritding, iocated a�t 2181t} Copl�y Drive,to Sectian 1, Cantractor's Serv�ces, for a term at six months. : Now, therefare, �he parties agree�o amend the AGR�EMEhlT es fc�llaws: Sectiar� 1 --Car�tractar's Services, pravided in Sectiar� 'I af the f�GREEi4�E�IT iS revised to atfd 4he newr Cfiy Haf!build9ng for the terrn of Januar}t 3 through ,lur,e 3Ci, 2412. Sectian 2-Compensaiian provided ir�Sec#ifln 3 Qf the AGREEi1tIEi�IT is revised#o add �22,2�Q ' to fhe fafal contract amaunt in acxardance wiffi�fY�e unit rates set fc�t#h in the revised Campensa#ion Schedufe attached hereta as Exhibit"C"and inco►porated here� by re€erence. Exc�pt as provided abave, t�te AGREENlE1�T is in all�ther respec#s i�f�ail force and efFect. tN WIThiESS iIUHEF�E{JF,fihe parties.hereta have.exeeu,ted.tf�is A,�lt�EEN.D�}utE�fT#1 TO AGR��MENT on �the dai� and year first wriiter��bave. �. {, ,.-�+M�'rr. A�"i'EST: . '. CITY OF UlAMQf�a BAR D.H. Mainte�tance Sefvices A Municipa! C�rp�ratian . Contrac�or : af the State of California . � Signed 5igned�-===�4=��s�-��-�''�1��� � Nfayor Titl� c:z����� ; � APPROVED�'C� Ft3k2tV� � . City r�,tEsrney • Gity �Glerk ; i i 'd 6��b0- i�G '09G sztje� a�,�oa� EXHIBIT "C" —AMENDMENT #1 REVISED 12/6/11 JANITORIAI. AND BUILDING MAINTENANCE SERVICES AT THE IVEW CITY HALL BUILDING, 21810 COPLEY DRIVE, DIAMOND BAR, CA Planned contract services to be added to the 2011/12 fiscal year for D.H. Maintenance Services: 1. Regular monthly Service 5 days/week for the new City Hall — 6 mos. @ $1,600 per mo. _ $9,600 2. Building Maintenance staffing at new City Hall five days/week for 4/hrs/day = $7,200 ($1,200 per mo. for 1 staff @ 20 hrs/wk for 6 months) 3. Regular monthly Service 5 days/week -- 1 St Floor Uses by City— 6 mos. @ $450 per mo. = 2 700 Sub-Total $19,500 Contingency 2 700 GRAND TOTAL FOR AMENDMENT #1 FOR FY 2011/12 NOT-TO-EXCEED $22,200 JANITORIAL AtVD BUILDING MAINTENANCE SERVICES AT THE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND THE PANTERA PARK ACTIVITY ROOM COMPENSATION SCHEDULE FOR CONTRACT PERIOD OF JULY 1, 2011 THROUGH JUNE 30, 2014 Planned contract services each fiscal year for D.H. Maintenance Services: 1. Regular monthly Service for Diamond Bar Center— 12 mos. @ $2,407.83 per mo. _ $28,894 (Includes High Cleaning) 2. Building Maintenance staffing at Diamond Bar Center seven days per week = $118,116 ($9,843 per mo. for 4 staff @ 40 hrs/wk) 3. Regular monthly Service for Heritage Park Com Center— 12 mos. @ $481.67 per mo. _ $5,780 (Service seven days per week) 4. Regular monthly Service for Pantera Act Room — 12 mos. @ $253.50 per mo. = 3 042 � (Service five days per week) Sub-Total: $155,832 5. Staff assistance as requested by City staff for events and activities @ $14.00 per hr = 35 000 GRAND TOTAL FOR EACH FISCAL YEAR NOT-TO-EXCEED $190,832 Cost of Three Year Contract: 2011/12 FY $213,032 2012/13 FY $190,832* 2013/14 FY $190,832* (Includes Amendment#1) * Amount approved by City Council on 6/21/11 and not affected by Amendment #1. MAINTENANCE SERVICES AGREEMENT FOR JANITORIAL AND BUILDING MAINTENANCE AT THE DIAMOND BAR CENTER, HERITAGE PARK COMMUNITY CENTER AND THE PANTERA PARK ACTIVITY ROOM THIS AGREEMENT is made as of June 21, 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and D.H. Maintenance Services ("Contractor"). RECITA � S A. City desires to utilize the services of Contractor as an independent contractor to provide janitorial and building maintenance services at city-owned facilities. B. Contractor represents that it is fully qualified to perForm such services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of perFormance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows 1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Janitorial and Building Maintenance Services at the Diamond Bar Center, Heritaqe Park Communitv Center and the Pantera Park Activitv Room in the City of Diamond Bar. The work to be perFormed shall be in accordance with the Specifications dated Julv 1, 2004. 2. Incorporated Documents To Be Considered Complementary. The Specifications (Exhibit "A") are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Specifications, CONTRACTOR'S Proposal dated March 28, 2011 (Exhibit "B"), together with this written agreement, shall constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 3. Term of Agreement. This Contract and unit prices shall take effect Julv 1, 2011, and remain in effect, unless earlier terminated pursuant to the provisions of Section 13 or Section 14 B herein, until June 30, 2014. This Agreement may be extended as set forth in Section 14. 4. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an annual amount not to exceed the grand total of One Hundred Fiftv-Five Thousand Eiqht Hundred Thirtv-Two Dollars �155 832 in accordance with the unit rates set forth in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 5. Addresses. Cit : James DeStefano Cit Mana er Contractor: Geor e Wallis, Owner Y , Y 9 g City of Diamond Bar D.H. Maintenance Services 21825 Copley Drive 2320 Back Nine Street Diamond Bar, CA 91765-4178 Oceanside, CA 92056 6. Sfa�us as �ndependenf Con�rac�or. A. Contractor is, and shali at ali times remain as to City, a wholfy independent contractor. Contractor shal! have n� power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have�control over the conduct of Contractor or any of Contractor's employees, except as set farth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. . B. Cantractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and ta indemnify and hold City harm)ess from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees fio reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's emplayees. Contractor further agrees to indemnify and hold City harmless frarn any failure of Contractor ta comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under fihis Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6: D. Contractor shall, at Contractor's sole cost and expense fu11y secure and comp(y with all federal, state and local governmental permit or licensing requirements, including but not lirnited to the City of Diamond Bar, South Coast Air Quality Management District; and California Air Resources Board. Contractor further agrees to indemnify and hold Gity harmless from any failure of Contractor to comp�y with the requirements iri this Section 6. Additionally, the City shal! have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6. 7. Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. � ': 8. Indemnificatian. Contractor shall indemnify, defend with counsel approved by City, and i hold harrnless City, its officers, officiats, empioyees and volunteers frorn and againsfi all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor 's negligence, ' recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any j of its obligations contained in this Agreement, except such loss or damage which is caused by the sole '' active negligence or wil(ful misconduct of the City (meaning that Contractor shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contribu#ed to the claims, damages, costs or liability). Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall ! promptly pay any final judgment rendered against the City (and its officers; officials, employees and ' volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing ' provisions are intended to be as broad and inclusive as is permitted by the law of the State of Califomia ; and wi11 survive termination of this Agreement. 9. (nsurance. Contractor shail at ali times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy ar policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit caverage againsfi any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in pertormance of services under this Agreement; (2) property damage insurance with a minimum limit of $�,000,000.00; (3) autornative liabi(ity insurance, with minimum combined single limits coverage of $500,000.00; (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shal! be named as additional insured on fihe policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobife liability shall proyide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall nof be nar�-renewed, canceled, reduced, ar otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier withaut the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shal! be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less thaf A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additiona) Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. All policies required by this Agreement shaf! allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) shoutd Qwner fail to pay the SIR or deductibfe requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that sat'tsfaction of this requirement is an express condition precedent to the , effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. 5hould City pay the.SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indernnification as an additionaf insured under the policy, City may include such amounts as damages in any action againsfi � Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. i 10. Confidentiality. Contractor in the course of its duties may have access to confidential ' data of City, private individuals, or employees of the City. Contractor covenants thafi all data, ,� documents, discussion, or ather information developed ar received by Contractor or provided for ' performance of this Agreement are deemed confidentia! and shall not be disclosed by Contrac#or without ' written autharizatian by City. City shall grant such authorization if disclosure is required by law. All Gity idata shall be returned to City upon the termination of thi� Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent ; Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrefated projects. 11. Ownership of �iaterials. All materials provided by Contractor in the perfarmance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by Cifiy. Contractor may, however, make and retain such capies of said documents and materials as Contractor may desire. 12. Conflic� of lnterest. , A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirecf, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any rnanner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be ernployed by it. Furthermare, Contractor shall avoid the appearance of liaving any interest which would conflict in any rnanner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or sofitware to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. �3. Termination. This agreement may be terminated by the City, without cause, upon the giving ofi a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 14. Extension Options. A. The City Council shall have the aption to extend this Agreernent for no more than one year, as set forth in Section 14. C., subject to the same terms and conditions contained herein, by giving Gontractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial te�m of this Agreement, or of any additional one (�) year or multiple year extensions. B. The City Council shall also have the option to extend this Agreement for a multiple year period (up to three years), if the contractor agrees to waive its opportunity to receive a CPI increase during the entire extension period. If this option is selected, Contractor obtains the right to terminate the contract after each year af the multiple year period, with�180 days written notice to the ; City. The City shall retain its right to terminate this Agreement, without cause, with 30 days written notice to the Confiractor, per section 13, above. City shall provide Contractor written notice of exercise . of this option to renew at least thirty (30) days prior to the expiration of the initia! term of this Agreement, ; or af any additional one (1) year or multiple year extensions. C. In the event the City Councif exercises its option to extend the term of this Agreement ; for ane or more additional one year periods as set forth in Sectian 14. A., the Gontractar's unit prices , shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the � adjustment date") as follows: � Any increase in compensation will be negotiated between the City and the contractor, with the fimits being no increase to a maximum of the cost of living. ���; The increase, if any, will be calculated with reference to cost of (iving during the previous year�. If '' the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensation as of the adjustment date by the percentage by which fhe Consumer Price index ("CPf") for the Los Angeles-Anaheim-Riverside metropolitan area for fhe manth immediately preceding tha Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increa5ed over the CPI for the month one year prior to the (ndex Month. If the index is discontinued, the Director's affice shafl, at its discretion, substitute for the Index such other similar index as it may deem appropriate. 15. Personnel. Contractor represents that it has, or will secure at its own expense, ail personnel required to perForm the services under this Agreement. All of the services required under this Agreement wi(i be performed by Contractor or under it supervision, and ail personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from perForming services on City's premises. 16. Non-Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be iimited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behaif of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. : C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and i any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. ` '18, Compliance with Laws. Contractor shall camply with all applicable laws, ordinances, I codes and regulations of the federal, state, and local governments. ; 19. Mon-V1/aiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of pertormance under this Agreement shall not be a waiver of any other conditian of performarice under this Agreement. In no event shal( the making by City of any payment to Contractor i constitute or be construed as a waiver by City of any breach of covenant, or any default which may then � exist on the part of Confractor, and the making of any such payment by City shall in no way impair or I prejudice any right or remedy available to City with regard to such breach or default. i 20. i!I(edia�ion. Any dispute ar controversy arising under this Agreement, or in connection with ,' any of the terms and conditions hereof, shall be referred by the parties hereto fior mediation. A third ' party, neutral mediation service shall be selected, as agreed upon by the parties and the casts and expenses thereof shali be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, fihe City Counci( shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utifize their g�od faith effarts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. � 21. No�ices. Any nofiices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Lauv. This Cantract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. � 24. Records and Audifs. The Contractor shall maintain accounfis and records, including personnel, property and financial records, adequate to identify and account for all cosfis pertaining to this Agreement and such other recards as may be deemed necessary by the City to assure proper accounting. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. 25. En�ire Agreement. This Agreement, and any other dacuments incorporated herein by : specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. A!I exhibits referred to in this Agreement are incorporated herein by this . reference. � , ; iN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. � ��City" ATTEST: CITY OF DIAMOND BAR � �� �''�`� �_ gy. `� �.; ,�sr,�.. =�,����. By: Tocnmy`E Cribbins;.�ity Clerk Steve e, Mayor Ap�roued as �� fo�m:� , � r..,, • `' '/" �1 � � �� r ! / gY' ' Jenkins, Ci�y R orne �� "Contractor" gy'�'� �-��-- �t�;�`�� ' {n�;-'+- TITLE Contractor's Business Phone '��o. 7Z/-p S�4�o Emergency Phone ��o. � S/9-p�3� at which Contractor can be reached at any time. EXHI[31T "C" 6l21/1� JANITOR!!aL AM1�D B�11L�tfVG M�INTEt�ANCE �Et2VECES ,��' TE�E Dl,�iV�O�VD B�4R CENTER, HERITAGE PARK CO�i1NIUN(TY CENTCR Af�D THE PANTERA PARK ACTIVITY RC�OM COfVIPENSAT(ON SCHEDULE FOf� CONTRACT PERIOD OF JULY 1, 2011 THROUGH JUNE 30, 20'14 Planned contract services each fiscal year for D.H. Maintenance Services: 1. Regular monthly Service for Diamond Bar Center— 12 mos. @ $2,407.83 per mo. _ $28,894 (Includes High Cfeaning) 2. Building Maintenance staffing at Diamond Bar Center seven days per week = $118,116 ($9,843 per mo. for 4 staff @ 40 hrs/wk) 3. Regular monthly Service for Heritage Park Com Center— 12 mos. @ $481.67 per mo: = $5,780 (Service seven days per week) � 4. Regu(ar monthly Service for Pantera Act Room — 12 mos. @ $253.50 per mo. _ _ 3 042 (Service five days per week) . Sub-Total: $155,832 5. Staff assistance as requested by City stafF for events and activities @ $14.00 per hr = 35 000 � GRAND TOTAL FOR EACH F(SCAL YEAR NOT-TU-EXGEED $190,832 Cost of Three Year Contract: 2011/12 FY $190,832 2012/13 FY $190,832* 2013/14 FY $190,832* * Lirnited to amount approved in 2012/13 FY and 2013l14 FY Adopted Budgets.. ' Agenda ltem # 6. � - - Meeting Date: December 6. 2011 CITY .... r .._. ' ► '_�' ��� ' - ���11 CZTY COUNCIL AGENDA REPORT j'�CC)RYC)R�K�9 r9Sg TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a TITLE: APPROVE AMENDMENT NO. 1 TO THE CONSU�TING SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (EIS), IN THE AMOUNT OF $29,000 TO UPDATE THE ENVIRONMENTAL IMPACT REPORT FOR THE SITE D SPECIFIC PLAN. RECOMMENDATION: ApProve. BACKGROUND/FISCAL IMPACT: In June 2007, the City Council approved a Memorandum of Understanding and reimbursement agreement with WVUSD which specified that the City will be reimbursed !, the cost to administer the preparation of the Site D Specific Plan and EIR plus 5% to ' cover City staff time and public hearing expenses, up to $500,000. The Council concurrently approved a consulting services contract with TRG �and, Inc. to prepare the '; Specific Plan and to subcontract with Environmental Impact Sciences (EIS) and other ' firms to prepare the EIR and other technical reports required for the preparation of the EIR and Specific Plan. The MOU and contract were subsequently amended in November 2008 and September � 2010 to reflect an increase in price for consultant services based on a revised scope of � work, and to set forth the division of proceeds from the ultimate sale of Site D. ; On December 7, 2010, fihe City Council directed staff to revise the Site D Specific Plan j to eliminate the commercial component and to incorporate a public park with a minimum ' of two usable acres, and to update the EIR to address these modifications fio the land use plan. It was subsequently determined to be more cost effective to complete the Specific Plan in-house, and to contract directly with EIS to close out the EIR process, and on December 21, 2010, the Cauncil approved a consulting services agreement with , � EIS in the amount of$69,850. '� j Staff anticipates presenting the updated Specific Plan and Final EIR—which will incorporate the project revisions described above—to the City Council on January 17, 2012. The property comprising the approximately 29.69-acre "'Site D' Specific Plan" (SDSP) property includes a 0.93-acre swath of land along Brea Canyon Road owned by the City. Because this parcel is presently zoned Neighbarhood Commercial (C-1), it may be reasonable to include an additional project alternative for the Council's consideration that retains this parcel's existing commercial development opportunities, while still providing for the development of 200 residential units and a two-acre park on the District-owned parcel. This alternative will be referred to as the "Corner Commercial" option in the proposed Specific Plan and Final EIR. Attachment 1 provides the scope of work prepared by EIS for the necessary EIR updates to analyze the potential impacts associated with the Corner Commercial alternative, with an estimated cost, negotiated between staff and EIS, of $29,000. With this amendment, total consultant costs appropriated for the Specific Plan and EIR will be $475,548.70, which remains below the $500,000 cap set forth in the MOU. The MOU provides for the required funds would be appropriated from General Fund reserves, and reimbursed to the City upon the sale of the Site D property. Under the Second Amendment to the MOU, should the sale not be consummated by December 31, 2013, District shall reimburse City at the rate of $10,000 per month commencing January 1, 2014 and on the first of each month thereafter until the consummation of the sale (at which time the remaining amount due shall be accelerated) or until the City is fully reimbursed, whichever event occurs first. PREPAhED BY: � Greg Gubman, AICP Community Development Director Attachment: Amendment No. 1 to the City's Consulting Services Agreement with Environmental Impact Sciences. O:15taff Reports-CC\EIS(Peter Lewandowski)Amendment No 1,�ecember 6,2011.docx ',,, 2 AMENDMENT NO. 1 TO THE CONSUL.TING SERVICES AGREEMENT FOR THE SITE D SPECIFIC PLAN ENVIRONMENTAL IMPACT REPORT This Amendment No. 1 to the CONSULTING SERVICES AGREEMENT ("Amendment") is made and entered into this day of 2011, by and between the City of Diamond Bar, a municipal corporation (hereinafter referred to as "City") and Environmental Impact Sciences (hereinafter referred to as "Consultant.") RECITALS A. City and Consultant heretofore entered into a Consulting Services Agreement dated December 21, 2010 ("Agreement") to complete the Environmental Impact Report ("EIR") for the Site D Specific Plan ("SDSP"). B. The City now desires that the Consultant expand the scope of work previously outlined for the EIR to include the analysis of an additional project scenario to be considered by the City Council, and increase the compensation to account for all associated consultant costs. NOW THEREFORE, in consideration of the foregoing and the promises and covenants contained herein, the Agreement is amended as follows: Section 3 of the Agreement is hereby amended to read as follows: City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B" (supplemented as heretofore attached to this amendment). Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant, consisting of the sum of the Agreement plus this Amendment, shall not exceed Ninety Eight Thousand Eight Hundred Fifty Dollars ($98,850). Except as set forth in this Amendment, all other terms and conditions set forth in the Agreement shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Consulting Services Agreement for the SDSP EIR as of the day and year first set forth above. ATTEST: CITY OF DIAMOND BAR By: By: City Clerk City Manager APPROVED AS TO FORM: "CONSULTANT" By: City Attorney Its: q �, .��r. ��tv��o�me� I�m�ac� .��e�c�;� � ,� � ��� � 26051 Via Concha MieSion Viejo, California 92691.5614 , �����✓� 949.837.1195 949.837.3935 Fax ���. November 29, 2011 Greg Gubman, Director City of Diamond Bar Community Development Department 21825 Copley Drive Diamond Bar, California 91765-4178 Subject: Change Order No. 3 -"'Site D' Specific Plan" Dear Greg: The "Draft Environmental Impact Report - `Site D' Specific Plan" (DEIR) included an analysis of the then proposed mixed-use project (identified as the "April 2010 `Site D' Specific Plan" or April 2010 SDSP) and the following additional alternatives: (1) "Alternative 1 — `No Project' Alternative"; (2) "Alternative 2 — `Public Facilities' Alternative"; (3) "Alternative 3 — `Community Commercial' Alternative"; (4) "Alternative 4 — `Low-Density Residential' Alternative"; and (5) "Alternative 5—`High-Density Residential' Alternative." In response to public comments and the direction of the City Council, in August 2010, an additional alternative was formulated which eliminated on-site commercial development and provided authorization for up to 200 dwelling units and a two-acre neighborhood park (identified as "Alternative 6 —August 2010 SDSP") on the"Site D" property. Under contract to the City of Diamond Bar (City), Environmental Impact Sciences (EIS) is presently conducting an environmental analysis of Alternative 6 (August 2010 SDSP). A draft "Response to Comments No. 2" document(RTC2) containing that analysis was presented to the Community Development Department (Department) in August 2011 for the Departmenfs ' review. Should the City of Diamond Bar City Council (City Council) elect to certify the environmental impact report (EIR) for the "Site D" property, it is envisioned that the final EIR would, at a minimum, consist of the June 2009 DEIR, the March 2010 "Response to Comments" (RTC1), and the RTC2 once that document is accepted by the Department for publication. All ' references to the DEIR herein are intended to be inclusive of both the DEIR and the previously published RTC1. ' The property comprising the approximately 29.69-acre "'Site D' Specific Plan" (SDSP) property includes 28.01 acres owned by the Walnut Valley Unified School District (WVUSD), 0.75 acres ! owned by the County of Los Angeles Flood Control District (County), and 0.93 acres owned by the City of Diamond Bar (City). Based on the environmental analysis presented in the DEIR, the ' City's approximately 0.93-acre parcel would be disproportionately encumbered with real property dedication obligations associated with planned street improvements to the Diamond � Bar Boulevard/Brea Canyon Road infiersection. So as not to forfeit future revenue and/or employment-generating opportunities for the City and its residents, it may be reasonable to incorporate an additional development-based alternative (identified herein as "Alternative 7 — Corner Commercial") in the upcoming RTC2 that includes a productive use of the City's real property. Pursuant to the requirements of the California Environmental Quality Act(CEQA), this ,f Exhibit "A" Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 2 letter constitutes a change order request (Change Order No. 3) to undertake an environmental analysis of Alternative 7 (Corner Commercial) and to integrate the findings of that analysis into a revised RTC2. So as to provide the project's decision makers with the opportunity to fully consider a broad array of development options for the "Site D" property, EIS will endeavor to provide the City Council with a reasonably comparable level of analyses for the April 2010 SDSP, Alternative 6 (August 2010 SDSP), and Alternative 7 (Corner Commercial). In the context of this proposal, except as otherwise noted, "comparability" will be examined qualitatively with regards to each alternative's level of environmental significance relative to the April 2010 SDSP. To the extent that it can be reasonably assumed that the analysis of the April 2010 SDSP, as presented in the DEIR, constitutes a reasonable "worst-case" assessment of the potential environmental impacts resulting from the implementation of Alternative 6 (August 2010 SDSP) or Alternative 7 (Corner Comrnercial), the analysis provided in the DEIR is assumed to constitute the upper limits of those alternatives' potential environmental effects. For.the purpose of this analysis, operating under the general assumption that if a "larger" project's impacts can be effectively mitigated through the application of specific mitigation measures, a "lesser" project's impacts would also be effectively mitigated through the application of those same measures, where applicable, the mitigation measures and other conditions of approval presented in the DEIR will be retained or will be non-substantively modified to reflect the alternative project. In order to promote informed decisionmaking, within the constraints of time and budget, the work plan outlined herein is intended to present sufficient information concerning each of those alternative development scenarios so as to allow the City Council, under CEQA, to approve or conditionally approve any of those development plans presented for the City Council's consideration. The City Council retains the option of rejecting any or all of those development � options, identifying additional alternatives and/or mitigation measures, and/or directing the Department to undertake furfiher environmental analysis. Alternative 7 (Corner Commercial) Project Description As indicated in the DEIR, the project's stated objectives include, but are not limited to, the declaration that the "City desires that the School Property and the City Property be developed in a manner as to assure compatibility with and to meet the needs of the surrounding area and to provide a desirable level of sales tax revenues to the City." In recognition of that declared objective, the Department believes it advantageous that a commercial option for the "Site D" property be retained for the City CounciPs consideration. Under Alternative 7 (Corner Commercial), the City-owned parcel along Brea Canyon Road would effectively retain its current "General Commercial (C) (max. 1.0 FAR)" General Plan and "Neighborhood Commercial (C-1) Zoning Code designations. Within the City, "Neighborhood Commercial (C-1)" zoning is typically applied to areas appropriate for a wide range of retail shopping and service-related uses which are primarily intended to serve the needs of City residents. The allowable floor-area-ratio (FAR) for non-residential uses within the C-1 zone ranges from 0.25-1.00. For the purpose of environmental review, unless otherwise directed, the resulting analysis will be based on an assumed FAR of about 0.65, allowing, subject to later site plan review, for the development of up to 26,500 gross leaseable square feet of commercial and/or office professional use in the general vicinity of the Diamond Bar Boulevard/Brea Canyon Greg Gubman, Director "Site D" Specif.ic Plan -Change Order No. 3 November 29, 2011 Page 3 Road intersection. The range of eligible uses, height limitations, and associated design and development standards will be based on existing "Neighborhood Commercial (C-1)" Zoning Code provisions. It is presently assumed that vehicular access to the "Corner Commercial" site will be limited to a single non-signalized driveway entrance along Brea Canyon Road (in the general vicinity of that represented in the April 2010 SDSP). The traffic consultant will consider public safety and right- of-way requirements to ascertain whether restrictions should be imposed on turning movements. No reciprocal vehicular access is presently assumed between the City's and the WVUSD's properties and no afF site parking is assumed for the "Corner Commercial" use. Because of physical constraints and configuration, in recognition of the street improvements identified along Diamond Bar Boulevard and Brea Canyon Road, it is assumed that the "Corner Commercial" option could not be feasibly implemented in the absence of the concurrent approval of the WVUSD property. Alternative 7, therefore, assumes that the development of the ' "Corner Commercial" site occurs in combination with the development of the remaining portions of the SDSP property for the uses described in Alternative 6 (August 2010 SDSP) (i.e., 200 residential dwelling units and a two-acre neighborhood park). Under this alternative, it is assumed that the County-owned 0.75-acre flood control channel could potentially be covered • and the air-rights above that channel made available to the City or to a subsequent developer by the County for allowable and compatible commercial-oriented development. In the absent of a formal development plan and both site-specific and use-specific engineering analyses which is impractical to perform at this time based on the absence of a formal development proposal, similar to Alternative 6 (August 2010 SDSP), certain information concerning the precise nature of this alternative's project description (e.g., conceptual grading and drainage plans) cannot be readily defined at fihis time. With regards to those project features, specific performance standards shall be established in consultation with Department staff. Those performance standards will constitute elements of each alternative's project description and regulate each alternative's potential environmental impacts. The above outlined alternative description is presented to allow environmental analysis to commence. As the analysis unfolds, there may exist a need or other reason to modify this description so as to present the City Council with a reasonable range of project alternative, address issues arising from this analysis, and/or based on subsequent discussions between the � City, the WVUSD, and the County. It is further acknowledged that, following the EIR's certification and once a project-level development proposal is presented to the Department, there may exist a need to conduct additional CEQA review to ascertain the adequacy of then existing CEQA documentation to provide an environmental basis for that development plan. Additional Environmental Analysis Presented herein is a proposal to augment the draft RTC2 and not the prepara#ion of either a new EIR or a mitigated negative declaration for the proposed commercial land use. From a format perspective, it is envisioned that the "Corner Commercial" alternative and its associated analysis will be incorporated into the RTC2 now under preparation, such that the resulting RTC2 'v nal sis of Alternative 6 Au ust 2010 SDSP and will include both a reasonabl com arati e a Y p Y � 9 ) Alternative 7 (Corner Commercial). Based on the similar nature of Change Order No. 2 � I Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 4 (Alternative 6) and Change Order No. 3 (Alternative 7), it may not be surprising that the general scope and substance of these two work efforts bear many similarities. Any work not yet perFormed under Change Order 2 will have direct application to the perFormance of this Change Order No. 3 work product and will likely result in cost sharing (cost savings) which have been considered herein. Although other alternatives were examined. in the DEIR, this proposal neither includes any further analysis of those alternatives nor any further augmentation of their existing environmental effects. The focus of this change order is limited to that additional environmental analysis of Alternative 7 (Corner Commercial) explicitly stated herein. The recommended scope of services is outlined below. In recognition of the evolving nature of statutory and regulatory requirements, the presence of recent case law, the highly contentious nature of previous developrnent proposals for the "Site D" property, and other matters germane to the proposed project, prio�to the initiation of the work program presented herein and the public release of any resulting documentation, the Department may deem it advantageous to discuss the CEQA process with the City Attorney and ascertain the reasonableness of the proposed CEQA compliance strategy. Scope of Services Presented herein is the scope of services that EIS presently believes to introduce and analyze Alternative 7 (Corner Commercial). This proposal is based on the assumption that the changes and additions to the DEIR resulting from the analysis of Alternative 7 (Corner Commercial) does not: (1) result in the introduction of any new significant environmental effects; (2) require the reanalysis of any of the topical issues identified in the DEIR; (3) predicate the need to recirculate the DEIR; and/or (4) require the provision of new notice under CEQA. For the purpose of this proposal, it is also generally assumed that the impacts of a 200-unit residential � development project including a 2-acre neighborhood park and up to 26,500 gross leaseable square feet of commercial use (Alternative 7) would produce generally lesser environmental impacts that the implementation of a 202 unit residential project, containing no park but including 153,985 gross leaseable square feet of commercial use (April 2010 SDSP). The scope of work presented herein does not include the preparation or performance of ' additional botanical or zoological biological resource surveys or analyses, geotechnical ' investigations, environmental site assessments, hydrologic or hydraulic analyses, or other engineering studies documenting the adequacy of water, sanitary sewer, and storm drain � ' systems, or any independent third-pariy review of technical studies submitted by the project , proponent or by other parties with regards to those issues. In addition, this proposal does not ' include the preparation of any grading, site, landscape, lighting, signage, access, parking, and/or street improvements plans; preparation of or amendments to any specific plan or ', General Plan documents, any permit preparation and processing activities other than explicitly ' identified herein, the formulation or any Best Management Practices (BMPs), urban storm water ' management plans (SUSMP), storm water pollution prevention plans (SWPPPs), or any ' quantitative or qualitative assessment or modeling of any water quality constituents. � Presented below are those major tasks, tasks, and subtasks believed to be required to allow for the presentation of Alternative 7 (Corner Commercial). I ; i Greg Gubman, Director "Site D" Specific Pian -Change Order No. 3 November 29, 2011 Page 5 ■ Major Task 1.0: Alternative 7 (Corner Commercial). Under this scenario, up to 26,500 square feet of gross leaseable commercial and/or office professional use will be developed near Diamond Bar Boulevard and Brea Canyon Road, in combination with that development authorized under the August 2010 SDSP (i.e., 200 dwelling units and 2-acre neighborhood park). Since the environmental impacts of Alternative 6 (August 2010 SDSP) are already addressed in RTC2, the resulting environmental analysis will exclusively focus on the potential impacts associated with the proposed commercial/ office professional use. Those environmental effects will then be "added" to those attributable to Alternative 6 (August 2010 SDSP). 0 Task 1.1: Alternative 7 (Corner Commercial) Project Description. In order to define the nature of the alternative use, the City shall provide EIS with a project i description for Alternative 7 (Corner Commercial). For the purpose of this proposal, it is assumed that the description shall include sufficient information concerning: (1) the nature of the alternative use, including the type or range of i authorized land uses; (2) the maximum anticipated square footage to be used for CEQA compliance purposes; (3) the maximum authorized FAR and/or lot coverage standard; (4) development assumptions, including height restrictions; ' (5) specified or allowable signage, including a description of the enhanced entry feature and any associated landscaping desired by the Department; and (5) vehicular access assumptions, including points of ingress and egress. ' It is assumed that the Alternative 7 (Corner Commercial) project description is a ' static document and not subject to further change or alteration by Department staff or by others. Since ongoing changes to a project description routinely I� predicate unbudgeted work efforts, the City acknowledge that any such changes ' constitute a supportable basis for the processing and acceptance of subsequent change order requests. � 0 Task 1.2: Revisions to RTC2. This change order is based on the premise that '' the potential environmental impacts associated with Alternative 7 (Corner Commercial) would be reasonably assumed to be similar to or either equal to or less than the environmental effects of the April 2010 SDSP. To the extent that ' substantial evidence can be presented to support that assumption, the existing ' analyses can be retained as reflective of a reasonable "worst-case° scenario of ,. '' alternative-based impacts. Only to the extent that the impacts attributable to this alternative would be expected to exceed or be substantially different from those presented in the DEIR would a new analysis be required. Presented below are EIS' assumptions with regards to the level of additional environmental analysis which will be required concerning each of the topical ' issues examined in the DEIR. The assumptions presented in this scope of services are neither intended to presuppose the outcome of the environmental �I analyses nor unreasonably curtain the City's independent analysis of Alternative , 7 (Corner Commercial). Should the resulting analysis suggest a greater level of � review than assumed herein, a modified work plan and attendant budget will be developed in consultation with Department staff and approved by the City prior to completing any additional environmental review. Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 6 e Subtask 1.2.1: Land Use. Since an on-site commercial use was contemplated as part of the April 2010 SDSP, issues of land-use compatibility and General Plan consistency have already been addressed in the DEIR. Since the reconfiguration of the proposed on-site commercial use to near the Diamond Bar Boulevard/Brea Canyon Road intersection would place on-site commercial uses at a greater distance from existing off-site residential uses, the land-use impacts of this alternative would likely be less than those associated with the April 2010 SDSP, as described in the DEIR. Under Alternative 7 (Corner Commercial), up to 26,500 square feet of commercial use would be added to those land uses associated with Alternative 6 (August 2010 SDSP) and addressed in the draft RTC2. The resulting land-use analysis will, therefore, focus primarily on the potential impacts associated with the introduction and placement of that proposed commercial use relative to sensitive existing off-site and anticipated future on-site receptors • Subtask 1.2.2: Population and Housing. Under Alternative 7 (Corner Commercial), it is assumed that 200 housing units and a 2-acre neighborhood park are developed on the project site in combination with ' • up to 26,500 square feet of commercial/office professional use. The population and housing impacts of the 200 dwelling units and neighborhood park have already been addressed under the analysis of Alternative 6 (August 2010 SDSP). The investigation of population and housing impacts will, therefore, be limited to those attributable to the proposed commercial use. ' • Subtask 1.2.3: Geotechnical Hazards. As proposed in the April 2010 I SDSP, the entire project site would be graded and denuded to ' accommodate development. Issues of slope stability were examined in ', the DEIR. Alternative 7 (Corner Commercial) is not anticipated to materially affect the existing analysis of on-site and near-site geotechnical ' hazards. As a result, the DEIR's existing analysis is assumed to ' constitute a reasonable "worst-case" scenario with regards to alternative- ' based geotechnical hazards. Since no greater level of impact would be anticipated, as supported by accompanying documentation from KFM ' GeoScience (KFM), RTC2 will address the City's rationale for retaining � the analysis presented in the DEIR. KFM shall prepare and present EIS with a brief letter report indicating the ; continued relevancy of KFM's previous analysis and work product based I on those changes to the April 2010 SDSP associated with Alternative 7 ' (Corner Commercial). KFM's review was budgeted for under Change � Order No. 2. Although EIS has not had subsequent discussions with KFM with regards to this alternative, it is assumed that the assigned budget should allow for review of both Alternative 6 (August 2010 SDSP) and Alternative 7 (Corner Commercial). Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 7 • Subtask 1.2.4: Hydrology and Water Quality. Development of the project site under Alternative 7 (Corner Commercial) would be anticipated to result in lesser site coverage (impervious surFaces) that development authorized under the April 2010 SDSP. As a result, the DEIR's existing analysis is assumed to constitute a reasonable "worst-case" scenario with regards to alternative-based hydrology and water quality impacts. Since no greater level of impact would be anticipated, as supported by accompanying documentation from PENCO Engineering, Inc. (PENCO), RTC2 will address the City's rationale for retaining the analysis presented in the DEIR. PENCO shall prepare and present EIS with a letter report indicating the continued relevancy of PENCO's previous analysis and work product based on those changes to the April 2010 SDSP associated with Alternative 7 (Corner Commercial). PENCO's review was budgeted for under Change Order No. 2. Although EIS has not had subsequent discussions with PENCO with regards to this alternative, it is assumed that the assigned budget should allow for review of both Alternative 6 (August 2010 SDSP) and Alternative 7 (Corner Commercial). o Subtask 1.2.5: Biological Resources. Based on the April 2010 SDSP, the DEIR assumed that the entire project site would be graded and denuded (100 percent disturbance), all protected trees would be removed, and any existing habitat value of the subject property would be eliminated. As such, the DEIR's existing analysis is assumed to constitute a reasonable "worst-case" scenario with regards to alternative- based biological resource impacts. Since no greater level of impact would be anticipated, as supported by accompanying documentation from PCR Services Corporation (PCR), RTC2 will address the City's rationale for retaining the analysis presented in the DEIR. PCR shall prepare and present EIS with a brief letter report indicating the continued relevancy of PCR's previous analysis and work product based � on those changes to the April 2010 SDSP associated with Alternative 7 (Corner Commercial). PCR's review was budgeted for under Change ' Order No. 2. Although EIS has not had subsequent discussions with PCR with regards to this alternative, it is assumed that the assigned budget should allow for review of both Alternative 6 (August 2010 SDSP) ' and Alternative 7 (Corner Commercial). • Subtask 1.2.6: Traffic Analysis. Under this alternative, it is assumed ' that the 26,500 square feet of commercial/office professional use assumed herein will be developed in combination with the 200 units and ' 2-acre neighborhood park analyzed under Alternative 6 (August 2010 SDSP). In order to assess the combined traffic impacts associated with Alternative 7 (Corner Commercial) a two-phased traffic analysis will be performed. Under the first phase, the commercial will be examined as a stand-alone project under the following scenarios: (1) existing; (2) i Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 � Page 8 existing-plus-project (commercial only); (3) Year 2030 cumulative without project (commercial only); and (4) Year 2030 cumulative with project (commercial only). As part of this analysis, issues of ingress and egress along Diamond Bar Boulevard and Brea Canyon Road will also be examined. Under the second phase, the commercial use and the 200 units and 2- acre neighborhood park presented in Alternative 6 (August 2010 SDSP) will be examined under the following scenarios: (1) existing; (2) existing- plus-project (commercial, residential, and park uses); (3) Year 2030 cumulative without project (commercial, residential, and park uses); and (4) Year 2030 cumulative with project (commercial, residential, and park uses). • Subtask 1.2.7: Air Quality/GHG Emissions Analysis. Under this task, an alternative-specific air quality and GHG emissions analysis will be conducted in accordance with SCAQMD's 2011 methodology and modeling (CaIEEMod) protocol. The criteria and GHG emissions assessment will include separate analyses for both commercial use only and commercial use constructed in combination with the 200 units and a 2-acre neighborhood park described in Alternative 6 (August 2010 SDSP). The CaIEEMod model calculates both the daily maximum and annual average for criteria pollutants as well as total or annual GHG emissions. The GHG emissions analysis will comply with those CEQA requirements which became effective in March 2010. • Subtask 1.2.8: Noise. The DEIR addressed potential noise impacts associated with a 202 unit housing project with 153,985 gross leaseable square feet of commercial use. In addition, the potential noise impacts associated with the introduction of a 2-acre neighborhood park and an enhanced entry feature on the project site were addressed under the analysis of Alternative 6 (August 2010 SDSP) and contained in the draft RTC2. Based on the April 2010 SDSP, the DEIR assumed that the entire project ' site would be graded and that site development would then follow. If it ' can assumed that, on any peak day, the same number and types of construction equipment would. be required in order to implement ' Alternative 7 (Corner Commercial) and that the operational ADT would ' not increase about the levels identified in the previous traffic projections, the DEIR's and RTC2's existing analyses constitutes a reasonable "worst- case" scenario with regards to alternative-based noise impacts. Since no greater level of impact would be anticipated under Alternative 7 (Corner Commercial), RTC2 will address the City's rationale for retaining the i analysis presented in the DEIR, as augmented by the analysis presented j in the draft RTC2. ; Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 � Page 9 o Subtask 1.2.9: Public Services and Facilities. The DEIR addressed the ' provision of public services and facilities for a 202 unit housing project with 153,985 gross leaseable square feet of commercial use. In addition, the potential public service and facility impacts associated with the introduction of a 2-acre neighborhood park and an enhanced entry feature were addressed under the analysis of Alternative 6 (August 2010 SDSP) and contained in the draft RTC2. If it can assumed that a 200 unit housing project with a 2-acre park site and 26,500 squa�e feet of commercial use would produce comparable or lesser impacts on public services and facilities, the DEIR's and RTC2's existing analyses constitutes a reasonable "worst-case" scenario with regards to alternative-based environmental effects. Since no greater level of impact would be anticipated under Alternative 7 (Corner Commercial), RTC2 will address the City's rationale for retaining the analysis presented in the DEIR, as augmented by the analysis presented in the draft RTC2. o Subtask 1.2.10: Utilities and Service Sysfiems. Based on the City's previous analysis, the only "utilities and service systems" examined in the DEIR related to wastewater collection and treatment. For the purpose of this proposal, with regards to Alternative 7 (Corner Commercial), it is assumed that no other "utilities and service systems," other than sanitary sewers, will need be examined in RTC2. The DEIR addressed the potential sanitary sewer impacts associated with a 202 unit housing project with 153,985 gross leaseable square feet of commercial use. In addition, the potential sanitary sewer impacts associated with the introduction of a 2-acre neighborhood park and an enhanced entry feature were addressed under the analysis of Alternative 6 (August 2010 SDSP) and contained in the draft RTC2. If it can assumed that a 200 unit housing project with a 2-acre park site and 26,500 square feet of commercial use would produce comparable or lesser sanitary sewer impacts, the DEIR's and RTC2's existing analyses constitutes a reasonable "worst-case" scenario with regards to alternative-based environmental effects. Since no greater level of impact would be anticipated under Alternative 7 (Corner Commercial), RTC2 will address the City's rationale for retaining the analysis presented in the DEIR, as augmented by the analysis presented in the draft RTC2. • Subtask 1.2.11: Cultural Resources. A detailed archeological and historic resource assessment was previously conducted for the "Site D" property and, based on the assumption that the entire project site would be graded and denuded, measures were presented to address and fully mitigate site-specific cultural resource impacts. As such, the DEIR's existing analysis constitutes a reasonable "worst-case" scenario with regards to alternative-based cultural resource impacts. Since no greater Greg Gubman, Director "Site D" Specific Plan - Change Order No. 3 ° November 29, 2011 Page 10 level of impact would be anticipated under Alternative 7 (Corner Commercial), RTC2 will address the City's rationale for retaining the analysis presented in the DEIR. PCR shall prepare and present EIS with a brief letter report indicating the continued relevancy of PCR's previous analysis and work product based on those changes to the April 2010 SDSP associated with Alternative 7 (Corner Commercial). PCR's review was budgeted for under Change Order No. 2. Although EIS has not had subsequent discussions with PCR with regards to this alternative, it is assumed that the assigned budget should allow for review of both Alternative 6 (August 2010 SDSP) and Alternative 7 (Corner Commercial). • Subtask 1.2.12: Aesthetics. The DEIR addressed aesthetic impacts attributable to a 202 unit housing project with 153,985 gross leaseable square feet of commercial use. In addition, the potential aesthetic • impacts associated with the introduction of a 2-acre neighborhood park and an enhanced entry feature were addressed under the analysis of Alternative 6 (August 2010 SDSP) and contained in the draft RTC2. Under Alternative 7 (Corner Commercial), up to 26,500 square feet of commercial use would be added to those land uses associated with Alternative 6 (August 2010 SDSP) and addressed in the draft RTC2. The resulting aesthetic analysis will, therefore, focus primarily on the potential impacts associated with the introduction and placement of the proposed commercial use. • Subtask 1.2.13: Growth Inducement. The DEIR addressed the potential growth-inducing impacts attributable to a 202 unit housing project with 153,985 gross leaseable square feet of commercial use. In addition, the potential growth-inducing impacts associated with the introduction of a 2- acre neighborhood park and an enhanced entry feature were addressed under the analysis of Alternative 6 (August 2010 SDSP) and contained in the draft RTC2. Under Alternative 7 (Corner Commercial), it is assumed that 200 housing units and a 2-acre neighborhood park are developed on the project in combination with up to 26,500 square feet of commercial use. The growth-inducing impacts of the 200 dwelling units and neighborhood park have already been addressed under the analysis of Alternative 6 (August 2010 SDSP). As a result, the investigation of growth inducement will be limited to those uniquely attributable to the propased commercial use. 0 Task 1.3: Findings of Fact/Statement of Overriding Consideration. Should the City elect to approve Alternative 7 (Corner Commercial), the City is required to prepare "Finding of Fact/Statement of Overriding Considerations" (FOF/SOC) for that alternative. The assigned budget assumes that EIS will concurrently prepare findings for both Alternative 6 (August 2010 SDSP) and Alternative 7 Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 11 (Corner Commercial). EIS will conduct the following activities in furtherance of the preparation of those alternative-based documents. • Subtask 1.3.1: Draft FOF/SOC. Under this subtask, EIS will prepare draft FOF/SOQs and submit those documents to the City for their review. • Subtask 1.3.2: Final FOF/SOC. Upon receipt of any comments from the City, EIS will, within the limitation of this proposal: (1) address the requested revisions to the draft FOF/SOC documents as directed by the City and as contained in a single set of consolidated written comments submitted to EIS; and (2) submit the final FOF/SOC documents to the City for subsequent processing (by others). Should any additional changes to the FOF/SOC documents be requested that were not included in the City's first-round comments, all costs incurred in the performance of those unbudgeted efforts will be reimbursed on a time-and-materials and cost-plus basis, in accordance with the terms and provisions of EIS' Standard Rate Schedule. ■ Major Task 2.0: CEQA Support Services. It is noted that unexpended funds and unperFormed tasks remain under Change Order No. 2, including those associated with Major Task 3:0 (Response to Comments 3) and Major Task 4.0 (CEQA Support Services) as described in EIS' December 17, 2010 proposal. Because Alternative 6 (August 2010 SDSP) and Alternative 7 (Corner Commercial) will both be examined in RTC2, there exists an "economy of scale" whereby, without substantial further augmentation, previously budgeted activities can be expanded to include both alternatives rather than the single alternative assumed under Change Order No. 2. As a result, certain costs are not again repeated herein. 0 Task 2.1: Reprographics. This task encompasses direct and indirect costs associated with the production and reproduction of documents associated with this work effort, including the preparation of graphics and other material as may be identified by EIS and/or the Lead Agency. Since actual costs cannot be determined at this time, EIS has assigned a specific dollar amount to this task assignment. Should this work effort require a greater cost or labor commitment than specified herein, those additional costs have not been budgeted and constitutes "out-of-scope"work. Typically, at this stage of the CEQA process, time constraints push for the rapid completion of environmental documentation. The City acknowledges that those constrains often prevent the consultant from stopping work pending the processing of a change order for "out-of-scope" services. Should those conditions arise, at its earliest opportunity, EIS will notify the City of anticipated cost overruns and will continue to perform any remaining contracted senrices under the agreement that, once invaiced, any such costs will be promptly paid by the City subject to the terms and conditions in EIS' Standard Rate Schedule. 0 Task 2.2: Additional Public Hearings. Under the assumption that Alternative 6 (August 2010 SDSP) and Alternative 7 (Corner Commercial) will be concurrently Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 12 processed, EIS' project director shall attend up to four (4) additional public hearing and/or public meeting before the Planning Commission and City Council. Since meeting length cannot be precisely defined, for budgetary purposes, a specified number of labor hours have been assumed for travel and attendance. Should the number of ineetings, number of hours, or number of individuals in attendance exceed assumed limits, those additional costs have not been budgeted herein and constitutes "out-of-scope"work. Typically, at this stage of the CEQA process, time constraints push for the rapid completion of environmental documentation. The City acknowledges that those constrains often prevent the consultant from stopping work pending the processing of a change order for "out-of-scope" services. Should those conditions arise, at its earliest opportunity, EIS will notify the City of anticipated cost overruns and will continue to perform any remaining contracted services under the agreement that, once invoiced, any such costs will be promptly paid by the City subject to the terms and conditions in EIS' Standard Rate Schedule. 0 Task 2.3: Additional Meetings. EIS is committed to establishing and maintaining effective communication with City staff and others throughout the term of this work program. In furtherance of that effort, a representative of EIS will attend up to finro (2) additional meetings with City staff to discuss outstanding issues and obtain input, guidance, and direction regarding specific aspects of the project's CEQA documentation. 0 Task 2.4: Other Direct Costs. This task includes all other incidental expenses related to the implementation of this work program including, but not limited to, travel, photo processing, postage, and deliveries. Not-to-Exceed Cost Table 1 (Changer Order No. 3 - Cost Proposal) is an itemized not-to-exceed cost estimate for those major tasks, tasks, and subtasks outlined herein. The costs presented therein are inclusive of both those anticipated by EIS and its subconsultants. Where it can be reasonably � anticipated that unexpended funds allocated to EIS by the City as part of Change Order No. 2 remain available and are applicable to the perFormance of those activities comprising Change Order Nos. 2 and 3, individual line-item budgets have been reduced accordingly. All authorized project-related costs will be invoiced in accordance with the rates and terms specifed in EIS' Standard Rate Schedule. EIS reserves the �ight to internally adjust individual line-item budgets, limited only to the provision that the total project cost not be exceeded except through the City's expressed authorization. Unless explicitly identified herein or in any supplement hereto, any additional efforts or expenditures that may be requested by the City and beyond this stated work program constitute "out of scope" activities and will be billed in accordance with the rates and terms specified in EIS' Standard Rate Schedule. The City shall not unreasonably withhold or delay processing of any change order requests for work authorized by or directed by the City for those services not explicitly identified herein. Greg Gubman, Director "Site D" Specific Plan -Change Order No. 3 November 29, 2011 Page 13 Should you have any questions concerning the scope of services outlined herein or require additional information concerning our firm, please feel free to contact me at(949) 837-1195. Sincerelv. d�1� Peter �ewandowski Principal - Attachment(Table 1: Change Order No. 3- Cost Proposal) M� �- O ' O O O O O O O O O O O O O � O O O ���. O O O O O O '�` O O O O O O O O O O O O O O O O O �- O O O O O O �O C � ��. O . O O O O O CO CO O O CO CO O CO O O O � 'r O O (O CO O O =Z O•- �' �I' N c+� M M M CO a0 � N C'7 c7 N CO V' (O f� � C'7 c7 O � ` ,,;,'p ��.� CO M M ch c'� M � N W M M M t+') CO t0 (O I� � N N O ,C y•p G ��. 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Ry m �O O � ,�,�,, .` Q-�,� �_ CO CD CO Cfl(fl(O CO CO � � c �U � (Q6 �aZZ ZZZZZZ C '�.�p�� �� � t�i N N N � N N N N � � U � V C p Q V7 U C� V C) f� U U U � �W ��� � �O O�O ���O�O�O�O�O � +��+ O � N+V-' G G ^C C C C C C U�Z� �m ��� � � � � � � � � W . �,�W U �V Q� O O � O O O O O O d .. a�iYa-�-c�0 �c��iu.elu-u-��tLtL � a� o `- c � Z � f6� cU'O N ��-CV rh d't1�(O I�00� p . � Agenda # 6 . 9 Meeting Date:Decenaber 6, 2011 CETY ... _. _�.4�_�-- ' ' ' ' � i � �'r CITY COL:TNCIL AGENDA REPORT t'�'CC7RPOR��� �98`� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana er TITLE: APPROVE PLANS AIVD S ECIFICATIONS AND AWARD CONSTRUCTION CONTRACT FOR MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND CLEAR CREEK CANYON IN THE AMOUNT OF $25,831.00 TO �SC CONSTI2UCTION A(VD AUTHORIZE A CONTIfVGENCY AMOUNT OF $3,000.00 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $28,831.00. RECOMMENDATION: Approve and award. '' FINANCIAL IMPACT: ' '� The current CIP budget includes $50,000 of Measure R Local Return Fund for the design, construction, and construction inspection services for the median modification project at Diamond Bar Boulevard and Clear Creek Canyon. Project Cost Breakdown: Construction Design/Inspection Utility Adjustment Total ' $25,831.00 $9,435.00 $5,255 $40,521.00 DISCUSSION: The project is located at the intersection of Diamond Bar Boulevard and .Clear Creek ; Canyon. The project consists of the reconstruction of a portion of the southbound raised �I median. The median width will be narrowed which will allow the left turn pocket to shift and the line of sight to improve for northbound and southbound vehicles making left I turn movements from Diamond Bar Boulevard into Clear Creek Canyon. A utility adjustment, i.nvolving the reconfiguration of a traffic signal conduit, was necessary to ; accommodate the raised median reconstruction. i The project was advertised for bids during the month of October 2011. The engineering estimate was $30,000. On November 7, 2011, the City received the fiollowing five (5) bid proposals: Company Base Bid Amount 1. �SC Construction $25,831.50 2. Hardy& Harper, Inc. $33,848.00 3. STL �andscape, Inc. $34,000.00 4. JDC, Inc. $37,782.00 5. Al) American Asphalt $38,000.00 The lowest responsible bid was received from LSC Construction in the amount of $25,831.50. Staff reviewed their bid, and verified their State Contractor's �icense. Staff received favorable reviews for LSC Construction from the City of Montclair, Cerritos College, and Cifiy of Laguna Niguel. The project is set to be completed within thirty (30) working days. The project schedule is tentatively set as follows: Award of Contract December 6, 2011 Start Construction Early January 2012 Construction Complete Early February, 2012 PREPA�2ED BY: Christian Malpica, Associate Engineer Date Prepared: November 30, 2011 REVIEWED . David G. �iu, Director of Public Works ' Attachment: Contract Agreement � � I ', 2 AGREEMENT The following agreement is inade and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between LSC Construction hereinafter referred to as the "CONTRACTOR" and the City of Dia�nond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR LSC Construction. and; WHEREAS, City has authorized the Mayor to execute a written coiitract with CONTRACTOR for furnishing labor, equipment and material for MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND CLEAR CREEK CANYON n the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENER.AL SCOPE_OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipinent for and do the work for the construction of the MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND CLEAR CREEK CANYON in the City of Diainond Bar. The work to be perfonned in accordance with the plans and specifications, dated October 7, 2011 on file in the office of tlle City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSTDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference aild lnade a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated November 7, 2011, together with this written agreement, shall constitute tlze contract between the parties. This contract is intended to require a coinplete and finished piece of work and anything necessary to complete the work properly and ii1 accordance with the law and lawful governlnental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreeinent, the provisions of this written agreeinent shall control. 3. TERMS OF CONTRACT: The CONTRACTOR agrees to complete the work within thirty � working days fioln the date of the notice to proceed. The CONTRACTOR agrees further to the assessinent of liquidated dalnages in the ainount of five hundred ($500.00� dollars for each working day the work remains incoinplete beyond the expiration of the coinpletion date. City may deduct the amount thereof fioin any lnonies due or that inay becoine due the CONTRACTOR under this agreeinent. Progress 3 payments inade after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not corrllnence work under this contract until he has obtained all iilsurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he inay employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be lnaintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his einployees. The CONTRACTOR, prior to coinmencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before , commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub-contractor in performing the work provided for herein, insurance with the following minimum lunits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability- Property Dainage (not auto) $250,000 each person; 500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person $1,000,000 eac11 accident. 4) CONTR.ACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Autoinobile- Bodily Injury$500,000 each person; $1,000,000 each accident. ' 6) Automobile-Property Damage$250,000 each accident. ' 4 c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diainond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as priinary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty(30) days a$er receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insuraiice provided for in subparagraph a. shall contain an endorseinent which: 1) Waives all right of subrogation against a11 persons and entities specified in subparagraph 4.c. (2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty(30) days'written notice thereof given to City by registered inail. e. The CONTRACTOR shall, within ten (10) days froln the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. alld b. hereof, or deliver to the City Manager or his designee a certificate of the insurance coinpany, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per them wages for work of a silnilar character in the locality in wluch the public works is performed, and not less than the general prevailing rate of per them wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to aiid has 5 determined such general prevailing rates of per thein wages. Copies of such prevailing rates of per them wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRA.CTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workinan or inechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement,by hiin or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indenturedapprentices lnay be employed in the perfonnance of the work. The CONTRACTOR is required to inake contribution to funds established for the administrative of apprenticeship prograins if he einploys registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTORIS on the public works site axe making such contributions. The CONTRACTOR and subcontractor under him shall coinply with the requireinents of Sections 1777.5 and 1777.6 in the employment of apprentices. Infonnation relative to apprenticeship standards, wage schedules and other requirelnents inay be obtained froin the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California or froin the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all worlcineu'�employed in the execution of this contract, and the CONTRACTOR and any sub-contractor under hiin shall colnply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as aznended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under hiin, upon any of the work hereinbefore mentioned, for eacll calendar day during which the laborer, workinan or mechanic is required or pennitted to labor more than eight (8)hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worlunan needed to execute the work required by this contract as such travel and subsistence paylnents are defined in the applicable collective bargaining agreelnents filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents a11d elnployees ("Indemnitees") shall not be answerable or accountable in any inanner for any loss or damage that may happen to the work or auy part thereof, or for any of the materials or other things used or elnployed in perfonning the work; or for injury or damage to any person or G persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting froln defects or obstructions or froin any cause whatsoever. CONTR.ACTOR will indemnify Indemnities against and will hold and save Indemnitees hannless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claiined by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees asld costs incurred in connection therewith. b. CONTRACTOR will proinptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claiins, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTR.ACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees hannless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, dainage, demand, action, proceeding, loss, stop notice, cost, expense, judginent, civil fine or penalty, or liability was caused in part or contributed to by an Indeiruiitee. However, without affecting the rights of City under any provision of this agreeinent, Contractor shall not be required to indemnify and hold hannless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreelnent between the parties or by the findings of a court of coinpetent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the moiley due to CONTRACTOR under and by viriue of the contract as shall be considered iiecessary by City may be retained by City until disposition has been lnade of such actions or claiins for dalnages as aforesaid. 7 It is expressly understood and agreed that the foregoing provisions are.intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the tennination of the Agreement and is in addition to any other rights or remedies which Indemnitees inay have under the law. This indelnnity is effective without reference to the existence or applicability of any insurar�ce coverage which may have been required under this Agreement or any additional insured endorsements which inay extend to Indemnitees. CONTR.ACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, froin all claims, losses and liabilities arising out of or incident to activities or operations perfonned by or on behalf of the CONTR.ACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be inade in the employment of persons in the work conteinplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 1l. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated 12. TERMINATION: This agreement lnay be terminated by the City, without cause, upon the giving of a written "Notice of Tennination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of tennination. 8 IN WIT'NESS WHEREOF, the parties hereto have. executed this Agreement with all the fonnalities required by law on the respective dates set forth opposite their signatures. State of Califoi�ia "CONTRACTOR'S" License No. 89�829 �SC Construction 4293 N Webster Ave. Pe�-ris, Cr�92571 By: TITLE Date CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR Date ATTEST: Sy: TOMMYE CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone 951 657-7144 ���aergepzcy Plioiae at wlziclz C"OIVTRAC7'OR can be reache�l at a�zy tit�ze APPROVED AS TO FORM: CITY ATTORNEY Date � , 9 Agenda # 6 . 10 Meeting Date: December^ 6, 2011 %CITT\ �-oF-��``'�.-....------- i_;_--�--�--� � � ; -_ � �, �;,-_ ._..,- �� �;j � ``. "'���y b e . CITY COUNCIL �'� ��� �, � ��� �' ' AGENDA REPORT , ri`<�R/P�OQTi��'1/'i \e7 Z7j \i TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g f TIT�E: ADOPT RESOLUTION NO. 2011= X APPROVING FINA� TRACT MAP NO. 53670, FOR THE SUBDIVISION OF A 7.5 ACRE SITE INTO 5 SINGLE FAMILY RESIDENTIAL LOTS, LOCATED AT THE TERMINUS OF ALAMO HEIGHTS DRIVE IN THE GATED COMMUNITY IDENTIFIED AS THE GOUNTRY ESTATES, IN THE CITY OF DIAMOND BAR. RECOMMENDATION: Adopt Resolution; Authorize the Mayor to execute the Subdivision Agreement; and Direct the City Clerk to certify and process the final map for recordation. FINANCIAL IMPACT: , There is no financial impact to the City. BACKGROUND: The Vesting Tentative Map application was made to the Planning Commission by Mr. Jerry K. Yeh of Horizon Pacific Holdings, LLC at a duly noticed public hearing on November 23, 2004 which the Commission concluded its review of the application and adopted Resolution No. 2004-53 recommending City Council Approval of Vesting Tentative Tract Map No. 53670. The City Council conducted a duly noticed public hearing on this application on January 4, 2005 which the Council adopted Resolution No. 2005-03 approving Vesting Tentative Tract Map No. 53670. ' DISCUSSION: The conditions of approval require that certain improvements (grading, storm drain, ' sewer, landscape, street, and water) be constructed for this development. As the improvements have not been compieted at this time, Horizon Pacific Holdings, L�C is prepared to enter into an agreement with the City to complete these improvements as a ' condition precedent to approval of the final map and has offered a cash deposit with ' Preferred Bank in the name of the City of Diamond Bar to secure performance of such improvements. The Subdivision Agreement provides for the completion of all improvements and setting of subdivision monuments within 2 years from the effective date of the Subdivision Agreement. The cash deposit posted is to guarantee such work as Grading, Street, Sewer, Storm Drain, Monumentation, Landscape/Irrigation, Domestic and Reclaimed Water Improvements with a grand total estimated amount of $915,739.44. The Final Tract Map subdivides 7.5 acres into 5 single family residential lots. To date, permits have not been issued for any of the improvements�; however the applicant has expressed the desire to pull grading permits shortly after the final map has been approved. The Final Tract Map 53670 has been reviewed by the appropriate agencies (Diamond Bar Public Works, Los Angeles County Department of Public Works, Walnut Valley Water District, etc.) and has been found to be technically correct and conforms substantially to the approved vesting tentative tract map. The final map meets the requirements of the conditions of approval. PREPARED BY: � DATE PREPARED: � Kimberly M. Young, Associate Engineer November 30, 2011 REVIEWED BY: D id . Liu, Director of Public Works Attachments: Resolution No. 2011-XX Subdivision Agreement Tract Map ' 2 RESOLUTION NO. 20'11-XX A RESOLUTION OF THE CITY OF DIAMOND BAR FOR THE APPROVAL OF FINAL TRACT MAP 53670, FOR THE SUBDIVISION OF A 7.5 ACRE SITE INTO 5 SINGLE FAMILY RESIDENTIAL LOTS, LOCATED IN THE GATED COMMUNITY IDENTIFIED AS THE COUNTRY ESTATES IN THE CITY OF DIAMOND BAR, CALIFORNIA A. RECITA�S (i) Horizon Pacific Holdings, ��C, 20888 Amar Road, Suite 203, Walnut, CA 91789 (the "Applicant" hereinafter), has heretofore filed an application for approval of Final Tract Map No 53670, (the "Application" hereinafter), as described in the title of this Resolution. (ii) On November 23, 2004 the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing on the subject matter of the Vesting Tentative Tract Map and, upon conclusion of said public hearing the Planning Commission adopted its Resolution No. 2004-53 recommending that the City Council approve Vesting Tentative Tract Map ' 53670. (iii) On January 4, 2005 the City Council of the City of Diamond Bar conducted a duly noticed public hearing on the Vesting Tentative Tract Map and, upon conclusion of said public hearing the City Council adopted it's � Resolution No. 2005-03 approving Vesting Tentative Tract Map 53670. ' (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 1. This City Council hereby specifically finds that all of the facts set for in the Recitals, Part A, of this Resolution are true and correct. 2. Based on substantial evidence presented to this Council regarding the ' Application, this Council finds the Final Tract Map to be in substantial conformance with the Vesting Tentative Tract Map and this Council , hereby specifically approves Final Tract Map 53670, as presented and i authorizes and directs the Mayor and the City Clerk to execute the Subdivision Agreement for installation of public improvements required thereby. 3. The City Council hereby specifically finds and determines that, based upon the findings set forth below, and changes and alterations which have been incorporated into and conditions upon the proposed project set forth I in the Application, no significant adverse environmental effects will occur. i 4. The City Clerk is hereby directed to: a. Certify to the adoption of this Resolution; and b. Transmit a certified copy of this Resolution to Horizon Pacific Holdings, LL.0 , 20888 Amar Road, Suite 203, Walnut, CA 91789 PASSED, APPROVED AND ADOPTED this 6t" day of December, 2011. , Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 6t" day of December, 2011, by the following vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABESENT: COUNCIL MEMBERS ABSTAINED COUNCIL MEMBERS ATTEST: City Clerk, City of Diamond Bar SUBDIVISION AGR�EMENT THIS SUBDIVISION IMPROVEMENT AGREEMENT ("Agreement" herein) is made and entered into by and between the City of Diamond Bar, a municipal corporation ("City" hereiil), and the Subdivider whose name and address is set forth in the Subdivision Reference Data attached herein as Attachment A. RECITALS A. Subdivider has presented to the City for approval a Tract Map, identified above in the Subdivision Reference Data, of a proposed subdivision pursuant to the Subdivision Map Act of the State of Califonua and the City's ordinances and regulations relating to the filiilg, approval and recordation of subdivisioli maps (collectively referred to herein as the "Subdivision Laws"). B. The Subdivisioiz Laws establish, as a condition precedelzt to the approval of a Tract Map, that the SuUdivider comply with the City Council's Resolutioll of Approval and either (i) coinplete, in compliallce with City standards, all of the improveinents and land developinent worlc required by the Subdivisioli Laws and the City Council's Resolutioli of Approval; or (ii) euter ilito a secu�-ed agreement with the City to complete the improvements and land development worlc,withill a period of time specified by the City. C. �z consideration of approval of the Tract Map for the Subdivision by the City Council, Subdivider desires to enter ilito this Agreemeilt whereby Subdivider promises to install and complete, at its sole expense, all public and private improvement worlc required by the City for the proposed Subdivision. Subdivider has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City. D. I�nprovelnent Plans, and related specifications, numbered as designated above in the Subdivision Reference Data, for tlle construction, installatioil and completion of the I�nprovenlents identified ill Schedule A hereto, have been prepared by the Subdivider, approved by the City Engineer, and are on file in the City's Public Worlcs Department. The I�nprovement Plans, azld related specifications, are incorporated herein by tllis reference. NOW, THEREFORE, in consideration of the approval by tlle City Council of the Tract Map of the Subdivision, Subdivider and City agree as follows: 1. SUSDIVIDER'S OBLIGATION TO CONSTRUCT IMPROVEMENTS ' A. Subdivider shall, at its sole experzse, and in compliance with the provisions of the SuUdivision Laws, the Improvemellt Plans, and all applicable City Standards, fiirnish, construct, ' install and guaraiitee the Improveinents generally described in Schedule A attached hereto. � SUBDMSION AGREEMENT PAGE NO. 1 B. Subdivider shall acquire and dedicate, or pay the cost of acquisition by City of, all rights-of-way, easernents aald other interests in real property for the construction or installation of the I�nprovements, fiee and clear of all liens and encumbrances. The Subdivider's obligations with regard to the acquisition by City of off-site rights-of-way, easeinents and other interests in real property shall be subject to a separate agreement between Subdivider and City. C. Subject to any time extensions granted in accordance with Section 4, Subdivider shall colnmence construction of the I�nprovements as set forth above in the Subdivision Reference Data following the heading "Coinmencement of I�nproveinent Worlc", and shall complete all Itnprovements within the "Completion Period" specified in the Subdivision Reference Data, provided, however, that if the City Engineer reasonably determines that accelerated construction of the Improvements is essential in order to protect the public health, welfare and safety, the City Engineer shall give Subdivider not less than thirty (30) days prior written uotice to cominence or accelerate installatiolz a.nd constitiiction of the I�nprovements, or any portion thereof. The notice shall describe the worlc to be done by Subdivider, the time within which worlc shall colrunence, and the period within which the worlc will be completed. All or any portion of I�nprovements inay be required to be collstructed or completed at a specified time. If tlie Subdivider objects to t11e cominencement or acceleration of the Improvements as specified by the City Engineer, Subdivider may appeal the decision of tlze City Engineer to the City Council. Any such appeal shall be filed with the City Clerlc within ten(10) days after receipt by Subdivider of the written notice from the City Engineer. D. If the Improvemeilts to be constructed by Subdivider include monumentation, such monumentation shall be installed not later than sixty (60) days after the City's acceptance of all otlzer Improvements pursuant to Section 2. As used herein, "monumentation" shall meali the setting of survey monuments and tie points in accorda.11ce with the Subdivision Laws, aaid the delivery to the City Engineer of tie notes for the points. E. Subdivider sha11, at its sole expense, replace or repair all public iinprovelnents, public utility facilities, and siuveying or subdivisiori monuments which are destroyed or damaged as a result of ally worlc under tlus Agreement. Any such replacement or repair sha11 be subject to the approval of the City Engineer. F. Until such time as the City accepts a category of Improvements, Subdivider shall be respolzsible for the care and maiiltenance of such I�nprovements and shall bear all rislcs of loss or damage to the I�nprovements. Neither City, nor its officers, agents and employees, shall have ai7y liability for any accident, loss or damage to the I�nprovements prior to their completion and acceptance by the City. I' G. Subdivider shall, at its sole expense, obtain all necessary peimits and licenses for the construction and installation of the Improvements, give all necessary notices, and pay all fees required by City ordina.nce or resolution and all taxes required by law. SUBDIVISION AGREEMENT PAGE NO. 2 H. Not less thaii ten (10) days prior to coinmencement of worlc on the I�nprovements, Subdivider shall give written notice to the City Engineer of the date fixed for such cominencelnent of worlc in order that the City Engineer shall have adequate tilne to schedule all necessary inspections. 2. INSPECTION OF WORK AND FINAL ACCEPTANCE A. Subdivider sha11 at al1 tiines maintain proper facilities and safe access for inspection of the I�nprovements by the City Engineer and other City personnel. B. Upon completion of the worlc on all or any category of the I�nprovements specified in Schedule A, the Subdivider inay notify the City in writing of the coinpleted worlc, includilzg a list of the completed worlc, and request a final inspection by the City Engineer. Upon receipt of the written notice, tlle City shall have forty-five (45) days to review and comment or approve the completion of tlle required worlc. If the City Engineer detennines that all or any specified category of the finprovements have been completed in accordance with tllis Agreement and in compliaizce with the I�nprovement Plans and all applicable City standards, theiz the City Engineer sha11 certify to the City Council the completion of such I�nprovements. Subdivider shall bear all costs of inspection and certification for acceptance. The City shall not be required to elzgage in this process of partial acceptance of worlc rnore thayl once betweeiz the start of worlc and completiou and acceptance of all worlc, though the City may choose to allow for a partial release at any time at its discretion. G If the City Engineer determines that worlc has not been completed in accordance with the I�nproveinent P1ans and all applicable City standards, the City Ellgineer shall supply to Subdivider a list of a11 remaining worlc to be coinpleted. Within forty-five (45) days of receipt of the list of remaining worlc fiom the City Engineer, the Subdivider shall provide cost estimates for all remaining worlc for review and approval by tlze City. Upon receipt of the cost estimates, the City shall have forty-five (45) days to review, comment, and approve, modify, or disapprove those cost estilnates. D. The Subdivider shall complete the worlcs of improvement until the City accepts all remaining items. Acceptance of all categories of the Improvements by the City Coluzcil shall be made upon recolrunendation aud certificatioli of the City Engineer following inspectioll of the I�nprovelnents pursuant to subparagraphs B and C above. The City Council shall, within forty- five (45) days following certification by the City Engineer that all I�nprovements have been completed, notify the Subdivider, or his or her assigns, in writing. E. Acceptance by the City Coiuicil sliall not constitute a waiver by the City of any defects in the Improvements. SUBDIVISION AGREEMENT PAGE NO. 3 3. GUARANTEE AND WARRANTY OF THE IMPROVEMENTS A. If, within a period of one (1) year following acceptance by the City Council of the last of Improvements specified in Schedule A, any I�nprovements or part of any I�nprovements fui7lished, installed or constructed by the Subdivider, or any of the worlc perfonned under this Agreement, fails to comply with any requirelnents of this Agreelnent, or the Subdivision Laws, or the Improveinent Plans and related specifications, the Subdivider shall, without delay and without cost to the City, repair, replace or reconstruct any defective or otherwise unsatisfactory part or parts of the Inzproveinents. Subdivider's obligations heretulder shall include the repair, replacement or reconstniction of all irrigation systems and all trees, shnibs, ground cover and landscaping for such one (1) year period. B. Should the Subdivider fail or refuse to act promptly or in accordance with subparagraph A above, or should the exigencies of the situation require repair, replacement, or reconstniction to Ue undertalcen before the Subdivider can be notified, then the City lnay, in its discretion, malce the necessary repairs or replacements or perfol�n the necessary recoiZsh-uction. If the Subdivider's iinprovement security does not cover the total cost of such repair, replacenzent or reconstruction, the Subdivider shall reimburse the City for any excess costs incurred. C. The seci�rity fiirnished for the faithful performance of the Subdivider's obligation to constnict and install the I�nprovements described herein shall include Subdivider's liability hereunder for the one (1) year guarantee and wai7anty of the I�nprovelnents. 4. TIME EXTENSIONS A. Upon a showing by tlze Subdivider of good cause therefor, tlle date for colrunenceinent of worlc on the I�nprovements, or the divation of the Completioli Period, may be extended by the City Engineer, with the written concurrence of the City Manager. As used hereiiz, "good cause" may include, without limitation, delay resulting from an act of the City; , acts of God or force majeure, aald strilces, boycotts or silnilar job actions by employees or labor organizations which prevent the conduct of the worlc. B. A time extension may be granted without 1lotice to any surety or sureties of the Subdivider and shall not affect the validity of this Agreeinent nor release the surety or sureties on aliy bond given as an improvemeilt security pursuant to tlus Agreement. C. As a condition of any tiine extensioll provided for herein, the City Engineer, with the written concurrence of the City Manager, may require the Subdivider to furnish new or modified improvement security guaranteeing performance of this Agreement, as extended, in an increased amoluzt as necessary to compensate for any projected increase in the Estimated Total Cost of�nprovements, as detei7nined by the City Engineer. SUBDIVISION AGREEMENT PAGE NO. 4 5. IMPROVEMENT SECURITY A. Prior to City's execution of this Agreement, Subdivider shall provide as security to the City; i) For Perfonnalice and Guara.ntee: Security in au amount equal to olze huiidred percent (100%) of the Estimated Total Cost of the Improvements, Grading and Monumentation as set forth above in the Subdivision Reference Data. With this security, the fonn of which sha11 be subject to City's prior approval, the Subdivider assures faithful perfoi-�nance under this Agreement and guarantees the I�nprovements for one (1) year after the completion and acceptailce of the last of such I�nprovements against any defective worlcmanship or materials or any unsatisfactory performance, pursuant to Section 3 hereof. ii) For Payinent: Security iiz an amount equal to one hundred percent (100%) of the Estimated Total Cost of the I�nprovements (excluding Grading and Monulnelitation) as set forth above i11 the Subdivision Reference Data. With this security, the fonn of which shall be subject to City's prior approval, the Subdivider guarantees pa}nnent to contractors, subcontractors, and persons renting equipinent or ful7zishing labor or lnaterials to theln or to the Subdivider. If monumentation is involved, this improvement security shall also guarantee to the Subdivider's engineer or suiveyor payment of the Estimated Total Cost of settirig monuments as required by Govei7unent Code Sectioi166497. B. If the improvement security is a corporate surety boild and in the opinion of the City, any stuety or sureties thereon become insufficient, tlze Subdivider shall renew or replace any such surety bond with good and sufficient surety witlun thirty (30) days after receiving from City written demand therefor. C. I�nprovement security consisting of colporate surety bollds shall be lcept on file with the City Engineer. If a corporate surety boild is replaced by another approved bond, tlle replaceinent shall be filed with the City Engineer and, upon filing shall be deeined a part of a�zd incoiporated into this Agreement. Upon filing and approval by the City Eilgineer of a replacement bond, tlle fonner improvement security shall be released. D. Modifications of the I�nprovement Plans and related specifications, and modifications of the Improvements, not exceeding ten percent (10%) of the original Estimated Total Cost of the I�nprovements, shall ilot relieve or release any improvement security furnished by Subdivider pursuant to this Agreement. If any such modificatiorzs exceed ten percent (10%) of the Estimated Total Cost of the Improvements, Subdivider shall fiinush additional improvement security for perfol-�nance and guarantee, and for pa}nnent as required by subparagraph A above, for one hundred percent (100%) of the revised Estimated Total Cost of the I�nprovements. SUBDIVISION AGREEMENT PAGE NO. 5 6. REDUCTION OR RELEASE OF IMPROVEMENT SECURITY A. Partial releases or reductions in the Subdivider's improvement security may be authorized upon the City's acceptance of partial perfonnance of Improvements, and prior to the City's acceptance of all Improvements required hereunder, as provided in this Section 6. B. The process allowing for partial release of perfonnance security shall not occur uiltil such tirne as the cost estimate of the remaii�ing worlc does not exceed twenty(20) percent of the total original perfonnance security. C. Upon acceptance of all or aiiy specified category of the I�nproveinents by the City Council, and upoll approval of a revised cost estimate for any remaining worlc, the public entity shall release all perfol7nance security except for security in an ainount of two hundred percent (200%) of the cost estimate of the remaining worlc. D. Unless Subdivider subinits new or additional security in an alnount equal to one 11tu1dred percent (100%) of the Estimated Total cost of the improvements, the security for perfoi-�nance and guarantee shall not be reduced or released in an amount greater than twenty perceiit•(20%) of the aggregate prillcipal amount thereof prior to the expiration of the one year guarantee and warranty period specified in Section 3.A, or before all claims filed diu-ing the one year warranty period have been settled. E. Within forty-five (45) days of the issuance of the written statement of completion, the City shall place an item on the agenda of the next meetiilg of the City Council for the release of the remailling perfol-�lzance security fiinlished to secure pa}nnent to contractors, subcontractors, and to persolzs providing labor, materials or equipment. Upon approval of the agenda itein, tlle required alnount of performance security shall be reduced to an amount equal to the total alnount claimed by all claiinants for whoin liens lzave been filed alld of which notice has been given to the City, plus all amount reasoizably detei7nined by the City E1lgineer to be required to assure tlle perfoi7nailce of any other obligations secured by the security. The retained portion of the security shall be released upon settlement or release of all claims and obligations for which tlle security was given. F. If Subdivider's obligations relating to any Improvements, such as the water systeln, are subject to.the approval of ailother govel7nnental agency, the City shall not release the improvement security therefor until the obligatioils are perfonned to the satisfaction of such other govei7unental agency. Such agency sha11 have two (2) inonths after Subdivider's performance of the obligation to register its satisfaction or dissatisfaction. If at the end of that period the agency has not registere� its satisfaction or dissatisfaction, it sha11 be conclusively deemed that the Subdivider's perfoi-�nance of the obligation was done to its satisfaction. SUBDIVISION AGREEMENT PAGE NO. 6 7. INDEMNIFICATION OF CITY BY SUBDIVIDER A. Neither the City, nor its officers, agents and employees, shall be liable or responsible for any accident, injury, loss or dainage to either property or person attributable to or arisillg out of the construction or installation of the Irnprovelnents. Subdivider shall indelruzify, hold hai7nless and defend the City, its officers, agents and employees, from and against any and all losses, claims, costs, expenses, liabilities, dalnages, actions, causes of action and judgements, including reasonable attol-�zeys' fees, arising out of or attributable to Subdivider's perfonnance under this Agreement. B. Subdivider's obligations tulder this Section 7 are not coilditioned or dependent upon whether the City, or its officers, agents and employees, prepared, supplied or reviewed aliy I�ilproveinent Plans or related specificatioils in comzection with the Subdivision or the Improvements, or has insurauce or other indemnificatioil covering any of these matters. C. SuUdivider's obligation to indelnriify, hold harmless and defend the City shall extend to injuries to persons and damages to or alleged talcing of property resulting from the design or coizstniction of the Subdivision, and the I�nprovements requued herein, and shall lilcewise extend to adjacent property owners asserting c�aims based upon tlze diversioli of waters caused by the Subdivider's design or constniction of public drainage systems, streets, and other public facilities or improveinents. The City's acceptance of the I�nprovements shall not constitute an assuinption by the City of any responsibility or liability for any dainage or alleged talcing of property referenced llerein. City slzall not be responsible or liable for the design or construction of the Subdivision or the iinprovements constructed or installed pursuant to the approved I�nprovelnent Plaxls or tlze Final Map, regardless of any act or omissioil by the City in approving the I�nprovement Plaus or the Fiizal Map, lu�less the pai-ticular I�nprovement design was required by the City over the written objection of the Subdivider, wluch objection stated that the I�nprovement design was potentially dangerous or defective and set fortll an alternative design. After City's acceptance of the Iinproveinents, the Subdivider shall relnain obligated to col-�ect or eliminate all dangerous conditions created by defects in desigll or construction; provided, llowever, that Subdivider shall not Ue responsible for routine inaintenance. Subdivider's obligations hereullder shall remain in effect for two (2) years following acceptance of the I�nproveinents by the City Council. Siibdivider aclaiowledges and agrees that Subdivider shall Ue responsible and liable for the design and construction of the Improvements and other worlc done pursuant to this Agreemelit, and City shall not be liable for any acts or omissions in approving, reviewiizg, checiciilg, correcting or modifying any Improvement Plans or relate specificatious, or in inspecting, reviewing or approving any worlc or construction of I�nprovements. The Subdivider's improvement security shall liot be required to secure the Subdivider's obligations iander this subparagraph C beyond the one year guarantee and warranty � period. If, in a11y judicial proceeding involving rights or obligations of indemnity hereunder, a11y statutory iininunity under the Tort Claims Act (Goveinment Code sections 810, et seq•) asserted by the City, or its officers, agents or employees, is detennined by a court of competent jurisdiction to be inapplicable or unavailable to immunize the City, or its officers, agents or , employees, fiom potential liability for any alleged acts or omissioils under this Section 7.C, then ' SUBDIVISION AGREEMENT PAGE NO. 7 such rights or obligations of indeiniuty hereunder shall be govenied by principles of comparative fault. 8. INSURANCE A. Prior to coirunencement of worlc on the bnprovements, the Subdivider shall obtaili, and shall inaintain tluoughout the period of coilstruction, at its sole expense, policies of general liability insurance covering any and all dainages or claims for damages for injuries to persous (including death) or property in an axnount not less than $1,000,000.00 for any one person, and, subject to the same liinit for each person, in an amount not less than $1,000,000.00 for property dalnage. Such policies shall be in foi7n alld substailce satisfactory to the City, shall name the City, its officers, agents and employees as additional insureds, and shall contain provisions that prohibit cancellation or laps without thirty (30) days' written notice first having been delivered to the City. Both the type and amount of insurance required by this subparagraph A may be adjusted during the tei7n of this Agreement as may be deemed reasonably necessary by the City Engineer. B. The Subdivider shall inaintain on file with the City Engineer during the tenn of this Agreement a certificate or certificates of insurance evidenciilg the coverage and provisions set forth above in subparagraph A. 9. OWNERSHIP OF THE IMPROVEMENTS Ownership of al1 or any category of the I�nprovements constructed and installed by the Subdivider pursuant to tlus Agreement sha11 vest either in the City or in the Homeowners Associatiou created as a condition of the Subdivision, or other specified govenunental agency(s), as appropriate, upoil acceptance of the I�nprovements by the City Council and recordation of a Notice of Completion. 10. DEFAULT AND BREACH BY THE SUBDIVIDER AND REMEDIES OF THE CITY A. Upon the occuirence of auy of the following events, the Subdivider shall be deemed to Ue in default under this Agreement; i) Subject to any time extensions granted in accordance with Section 4, failure to commence colzstn,�ction and installation of the Improvements by the coininencement date set forth above in the Subdivision Reference Data; ii) Failure to correct or cure any defect in tlze Improveinents during the one year guarantee and warranty period as required by Section 3.A; SUBDIVISION AGREEMENT PAGE NO. 8 \� \ \ iii) Subject to any time extensions granted in accordance with Section 4, failure to perfol-�n substantial const�tiiction work, after colnmencement of worlc on the I�nproveinents, for a period of thirty(30) days after written notice thereof froln the City; iv) I�zsolvency appointment of a receiver, or the filing of any petition in Uai�lc�uptcy; whether voluntary or involuntary, arld such is not cured or discharged within a period of thirty(30) days; v) Commencement of a foreclosure action against the Subdivision or aaly portion thereof, or any conveyance by the Subdivider in lieu or in avoidance of foreclosure; or vi) Failure to maintain the improvement security required by Section 5 in effect during all times required by this Agreement, including failure to renew the improvement security no later than fifteen(15) days prior to aizy expiratiolz date; or vii) Failure to perfonn any other obligations in accordance with the tenns and provisions of this Agreement within tlurty(30) days after written notice thereof fioln the City. B. City resel-��es to itself all remedies available to it at law or in equity for any breach of Subdivider's obligations under this Agreement. City shall have tlle right, without limitation of other rights or remedies, to draw upon or utilize any improvement security fumished hereunder to mitigate City's damages in the event of Subdivider's default. C. The City may serve written notice of any default upon the surety on any colporate surety bond fiu-�Zished as improvement security hereunder, and request that the surety take over and complete the �inprovements herein specified. If such surety, within thirty (30) days after seivice of sucli notice of default, does not give the City written notice of its intention to perfonn this Agreement, or does not commence such performance within thirty (30) days after notice to the City of such intention to �erform, the City may talce over the worlc aiid prosecute the same to completion, by contract or by any other method the City deeins advisable, for the account and at the expense of the Subdivider and its surety. D. Subdivider acicnowledges that the Estimated Total Costs and improvement security amounts set forth hereiiz inay not reflect the actual cost of constructioli or installation of the Improvements, and, consequently, city's daznages for Subdivider's default shall be ineasured Uy the cost of completing the required I�nprovements. If the damages incuned by the City in talcing over aild completing the Improvements exceeds the prilicipal amount of the improvement security, then Subdivider shall reimburse the City in the amount of such excess. E. City Inay, without liability for so doing talce possession of, and utilize in ' completilzg the I�nprovements, such materials, appliances, plant and other property belonging to Subdivider as may be on the site of the worlc and necessary for the Perfonnance of the worlc. SuUdivider hereby consents to entry by the City and its forces, including contractors, upon auy real property in tlze Subdivision owned by Subdivider or by any assignee of this Agreelnent, in the event the City elects to maintain or complete the worlc on the I�nprovements following Subdivider's default. ', SUBDIVISION AGREEMENT PAGE NO. 9 F. Subdivider aclalowledges and agrees that, upon approval of the Fina1 Map for the Subdivisioil, City will confer substantial rights upon the Subdivider, iiicluding the right to sell, lease or finance lots within the Subdivision, and that such approval constitl.rtes the final act necessary to pei-�nit the division of land within tlze Subdivision. As a result, City will be damaged to the extent of the cost of construction or installation of the Tinprovements upon SuUdivider's failure to perfonn its obligations under this Agreement. Subdivider further acla7owledges that any detennination as to wllether a reversion to acreage or rescission of approval of the Subdivisioil constitutes an adequate or necessary remedy for Subdivider's default shall be within the sole discretion of the City. G. The City's failure to talce an enforcement action with respect to a default, or to declare a default or Ureach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of the Subdivider. H. If City sues to compel Subdivider's perfoi7nance of this Agreement, or to recover damages or costs incurred in completing or maintaining the worlc oil the Ixnprovements, Subdivider agrees to pay all attorneys' fees and other costs and expenses of litigation incurred by the City in colmection therewith, even if Subdivider subsequently resumes and completes the worlc. 1l. RELATIONSHIP OF THE PARTIES Neither Subdivider, nor any of the Subdivider's contractors, ernployees or agents, are or shall be deeined to be, agents of the City in colu�ection with the perfoi-�nance of Subdivider's obligatioils under this Agreeinent. 12. ASSIGNMENT A. Subdivider sha11 not assign this Agreement without tlze prior written consent of the City. Any attempted or purported assigrunent in violation of this subparagraph A sha11 be null and void and shall have no force or effect. B. The sale or other disposition of the Subdivision shall not relieve Subdivider of its obligation hereunder. If Subdivider intends to sell the Subdivision or any portion thereof, to auy other person or entity, the Subdivider inay request a novation of this Agreement and a substitution of improvelnent security. Upon the City's approval of the novation and substitution of improveinent security, the Subdivider lnay request a release or reduction of tlze improveinent security fiu-nislled pursuant to this Ag�-eement. � SUBDIVISION AGREEMENT PAGE NO. 10 13. NOTICES A11 notices required or provided for in this Agreement shall be in writing, delivered in person or by mail, postage prepaid, and addressed as follows: If to the City: City of Diamond Bar, City Clerlc 21825 Copley Drive Diainond Bar, CA 91765 If to the Subdivider: Horizon Pacific Holdings, LLC Attn: Jerry K. Yeh, Manager 20888 Ainar Road, Suite 203 Walnut, CA 91789 Notice shall be effective on the date that it is delivered in person or, if znailed, on the date of deposit iri the United States Mail. 14. ENTIRE AGREEMENT This Agreement constitutes the entire agreeinent of the pai-ties with respect to its subject inatter. A11 inodificatioizs, arnendlnents, or waivers of ally tenns of this Agreement shall be in writing and signed by the duly authorized representatives of the parties. I�i the case of the City, the duly authorized representative, unless otherwise specified herein, shall be the City Engineer. 15. SEVERABILITY The provisions of this Agreelnent are severable. If any portion of this Agreeinent is held invalid by a court of competerlt jurisdiction, the remainder of tlle Agreement shall remain ilz fiill force and effect. 16. INCORPORATION OF SUBDIVISION REFERENCE DATA AND RECITALS Tlle Subdivision Reference Data, the Recitals and Schedule A are incorporated into this Agi eement. 17. GOVERNING LAW This Agreement shall be governed by laws of the State of California. I SUBDIVIBION AGREEMENT PAGE NO. 11 18. EFFECTIVE DATE OF THE AGREEMENT This Agreement shall be and become effective as of the date that it is executed by a duly authorized officer or employee of tlze City, it being the intention of the parties that the Subdivider sha11 first execute this Agreeinent and thereafter subinit it to the City. The City shall insert the effective date in the Subdivision Reference Data in all counteiparts of this Agreeinent and shall trailsmit a fiilly executed countelpart to the Subdivider. IN WITNESS WHEREOF, the pa.rties have caused this Agzeement to be executed by their respective officers, theretuzto duly authorized, as of the dates set forth below their respective signatures. "SUBDIVIDER" - Horizon Pacific Holdings, LLC Authorized Representative Authorized Representative "CITY" - THE CITY OF DIAMOND BAR, A MUNICIPAL CORPORATION ' By; Approved as to foi7n: , Mayor Date: BY� City Attoi7zey ' Attest By: Date: , Tonunye A. Cribbins, City Clerlc Date: I SUBDIVISION AGREEMENT PAGE NO. 12 ATTACHMENT A CITY OF DIAMOND BAR LOS ANGELES COUNTY, CALIFORNIA SUBDIVISION REFERENCE DATA FINAL TRACT MAP NO. 53670 ("Final Map"herein) Tract No. 53670, ("Subdivision"herein) Subdivider: Horizon Pacific Holdings, LLC Subdivider Address: 20888 Alnar Road, #203, Walnut, CA 91789 CITY COLTNCIL RESOLUTION OF APPROVAL No. 2011- ("Resolutiol� of Approval" herein) IMPROVEMENT PLANS No. (see Schedule A"Iinprovement Plans"herein) IMPROVEMENT: Schedule A ESTTMATED TOTAL COSTS: GRA.I)ING $407,000.00 STORM DRAIN $177,012.00 SANITA.RY SEWER $48,873.00 ROA.D IMPROVEMENTS $108,746.44 � LANDSCAPE & IRRIGATION �110,000.00 MONUMENTATION $1,870.00 DOMESTIC & RECLAIMED WATER $62,238.00 FORM OF SECURITY: CASH DEPOSIT NAME AND ADDRESS OF CORPORATE SURETY: PREFEP:RED BANK Los Angeles Head Office 601 S. Figueroa St., 29`�'Floor Los Angeles, CA 90017 Attn: Mr. Jol�u�uly Hsu SUBDIVISION AGREEMENT PAGE NO. 13 SURETY BOND/ACCOUNT NtTMBER: 605581 , FOR ALL OF THE IMPROVEMENTS BELOW: GRADING STORM DRAIN SANITARY SEWER ROAD�IMPROVEMENTS DOMESTIC & RECLAIMED WATER LANDSCAPE & IRRIGATION MONUMENTATION EFFECTIVE DATE OF AGREEMENT: November 25, 2011 COMMENCEMENT OF IMPROVEMENT WORK: Decernber 2011 COMPLETION PER.IOD: Deceinber 2013 SUBDIVISION AGREEMENT PAGE NO. 14 SCHEDULE A TRACT MAP GRIIDING PLANS FOR TRACT NO. 53670 ( 3 SHEETS), PREPA.RED BY: B&E El1 ilg ieers UNDER SUPERVISION OF Rainy F. Awad RCE No. 41729 DATED 8-17-07 AND APPROVED 9-17-07 STORM DRAIN IMPROVEMENT PLANS FOR TRACT NO. 53670 ( 6 SHEETS), PREPARED BY: B&E Eiz ilg ieers UNDER SUPERVISION OF Ramy F. Awad RCE No. 41729 DATED 11-5-08 AND APPROVED 2/5/09 STREET IMPROVEMENT PLANS FOR TRACT NO. 53670 ( 5 SHEETS), PREPARED BY: B&E Eiz in� eers LTNIDER SUPERVISION OF Ramv F. Awad RCE No. 41729 DATED 8-8-07 AND APPROVED 8-15-07 SANITARY SEWER PLANS FOR TRACT NO. 53670 ( 2 SHEETS), PREPARED BY: B&E En�ineers UNDER SUPERVISION OF Ramy F. Awad RCE No. 41729 DATED 6-6-07�ND APPROVED 8-6-07 DOMESTIC &RECLAIMED WATER DISTRIBUTION PLANS FOR TRACT NO. 53670 �_SHEETS), PREPARED BY: Wahzut Valley Water District UNDER SUPERVISION OF , RCE No. DATED AND APPROVED ' LANDSCAPE & IRIZIGATION PLANS FOR TRACT NO. 53670 ( 6 SHEETS), PREPARED BY: Pe1-�y&Associates Collaborative LTNDER SUPERVISION OF Bob Penv, RLA No. 1327 DATED 8/17/07 AND APPROVED 8/17/07. SUBDIVISION AGREEMENT PAGE NO. 15 ' S LOTS . SHEET 1 OF 5 SHEETS 7.47 ACRES. .. TRACT �10. 536 �� - ' ' IN'THE CITY OF DIAMOND�BAR; COUNTY OF LOS ANGELES � : STATE OF:CALIfORNIA BEING A SUBDIVI5ION OF LOT 188 OF 1RACT N0. 30578 AS PER MAP RECORDED IN BOOK 785 PAGES 1 THROUGH 25, INCLUSIVE, OF hAAPS, IN TNE OFFICE OF THE'COUNtY RECORDER OF SAID COUNTY. � ONTIER�S S7ATENENT ' . . � . ' . . . � . � . . � � � � . .. . NE NEftEBY STATE 7HAT�riE ARE 7NE ONTlERS OF OFt ARE IN7EFE57ED IN 7HE ' ENqNEER'S Sfn7EMENT: � . - ' . . � . . �' � LAIVOS�INCLUOED 551TNIN THE SUBDINS�ON SHOWN ON'iH15 NAP.WTHIN 7HE �� �� 1H�5 MAP WAS PREPAAED BY ME OR UN�ER NY DIREC'nON AHD IS BASE�UPON � � . �ISTIMCTIVE BDFOER L1NE5,AN�NE CQ45ENT 7D THE PREPAqATION AND FlL1NC OF'.' A FlEfD SURVEY IN CONFWiMANCE 1NTH iNE�EOUIRENEkTS OF 7NE SUBOINSION MAP. � � ' � , SAib MAP AND SUBOINSION. �. ' ' ' � ACT AND LOCN.Of2DINANCE AT lHE REQUEST OF HORIZON PAGFlC DIAIAQYD BFR, � ' - � � ' . 15E FURTHEit STA1E 7NAT,EXCEP7 AS SHONN ON A COPY OF 7HI5 lAPP ON FlLE IN . � � LLC IN fdARCH,2DD6; ' � � � i}tE OFFICE OF iHE�IRECTOR 9F PUBLIC NbRKS,NE NNOW OF�NO EASFAIENT OR . � � ' � . - ' . � . � - SIRUCNRE EXi511NG MiNIN 1HE EASEMEN75 HEREIN OFFERm.FOR�E�ICAl10N TO � � I HER�Y STF�E 1HAT 7Hi5 FlNAL 1.�nP SUBSTnNnALLY CONFORMS TO'11iE � � - � � � . iHE PUBUC,O1HER TiAN 7HE PUBIJCLY OWNE�WAtIIi LINES,SEW"cRS,OR STOIiM �� CONOITIpNALLY nPPROVED TENTATII£MAP;1HAT ALL THE�MONUMENiS �Of� � � � � � � . ORAINS,7Hh7 Y�E ri1LL GRANT NO R1GHT OFt�NiEREST 1477HIN THE BOUN�ARIES CF � THE CHARACTER AND LOCATONS SHOVM HEREON ARE IN PLACE Oft HiLL BE IN � � ' . � . .� SAID EASEMF17T5 OFFEftED TO iF7E PI181JG,EXCEPT Vh1EfiE SUCH RI(iiT�OR . PLACE VnTHIN 7KENTY-FOUR tAONTHS FROu 7HE FNNC DATE OF THIS NAP;THAT � . . - . . - , . - - IN7EpE5T IS E%PRESSLY MADE SUBJECT 70 THE SA@ EASEMENTS. � � SPID MONUAIENTS ARE SUfFlCIENT TO ENA6LE THE SURVEY 70 BE REiRACEO.. . � � � � � M�E HQiWY ABANOON ALL RICHTS OF Fl/RTHEA SU801�190H IN ANY MPNNEii AND � � � � � ' . � � � . - OF CONST(tUCTON PICHTS OF h10RE 7NAN ONE RESIOENllb1 S7AUCNRE ANU 1T5. ' /� � � - Qyq([55/� � � ' �� � - � � .. ACCESSORY USES ON ANY LOT AS SFIOYM ON THfS MPP. � � �yq�P,d..,.� � !1 Io�il � . ��`t.G�p r � . . . � . WE ALSO UEOICA7E TO iHE CITY OF DIAMOND 8AR 1HE EASEMENTS FOR�PUBLIC U71UTY. �� . . . . � . Pfl�PUBUC SERNCES PURPOSES AS SNONN ON T}715 MAP AND ALL USES INqDENTAL' ES T.EMERSDN ft.C.E 16531 �ATE � ��Nc Ius��� . '' . . . THERETO IN0.UOINC 1HE ftIGHT TO NRJ(E CONNECitONS 1NEREYA7H FRON PNY ADJOININC . UCENSE EXPIRES 6/30/13 � * [m.�-�-�� y, � - .. � ' . � PROPERTIE57 � � � � � . . � � . , - . riE AL50 OEOICA7E TO THE CITY�OF DIAMIXiD BAR 7HE EAuENENTS FOR SAHITARY SEWER � - � � � ��.h¢��{� . � � � � . � PURPOSES AS SHOWN ON THIS MAP ANO ALL USES ING�ENTAL�7NEt2ET0 INCLUOINC THE � � � . . . . � - -. - . � . � � RICHT.TD IAAKE CONNEC710N5 TNEREYA7H FltOH ANY ADJOININC'�PROPER11E5; � � � '.� . � � � �� . � . � . � �� � . � � � ��AL50�EOICATE 701HE'CI7Y'OF DIAMONU.BAR TNE EASEIAENTS FOti COVERED.STORFA . BASIS OF BEMINCS: � � � � - � . ORAIN,APPURiENANT$TRUCTUftES�AND INCRESS AND ECRE55 PURPOSES AS SHONN ON � ' �' �� ' � � ' . . � � , � ' � , �� THIS MPP N7D A1L USES INpDEN7p1 7MERETO INd.U01NC THE RIGHt TO FAAKE CONNECTi0N5 THE BEMIHCS SMOYM HERECN ARE BASED ON 1NE BEMIHC N Op00'OS"W OF THE � � � " iHEREYATM FAOIA ANY ADJOINING�PROPERTiES; � ' -�� ' CENTERUNE OF ALAMO HEICHTS ORI�E AS SHONN ON TRACT N0.30578.1/:0.795/1-25. ' - � �� , � . NE HEREBY IRFEVOCA6LY OF'FT_R TO THE PIIBUC USE f�R SiREET PUfiPO5E5 7HE C£RTA1N . � � ' I�� . � . '� ' SlRIPS OF LAND DESIGNA'fED AS'PRIVATE AND FUNRE STREEfS'AND'PftIVATE SRtEE75' .. � . . .. . . . . '� . SHD1N1 ON SND MAP..RESERNNG UNTO WRSE1VEfrALL OR�INMY�USES OF SAID IAND�. � CITY ENCINEER'S STA'fEHENT: � � � � � EXCEPT THE ERECTION hN0 C6NSTRUCTON DG PNY SfRUCNRE�N�T OROIMARILY PLACm M � . � � . ' � ' � � . . ' . � . � � PUBLIC STREETS,UNTIL�SUCH�i1ME AS SAID STREETS AftE ACCEG�TED AND OPENED�OR. � �HEREBY STAIE tHAT I HA\c E%AMINm THIS MhP Ni0 TNAT iT CONF6RAIS SUBSTAryTipLLY�.' f PUBIJC USE WE DO HFREBY,AND FOR oUR HEIR&EXECUTORS�MINISTRATORS: �.� �' � 7b 7�{E TF17TAl1VE MAP AND ALL APPROVFD ALTERA71oN5 THEREOP AND 7HAT ALL � � . SIICCE550R5,hN0 A557CN5,JOINILY AND SEVERA;IY AUREE�THAT A1l PftiVATE AN�FlJNAE pqONSI0N5 OF SU6[11NSION ORDINANCES OF THE LITY OF�IAMOND EAR MPL1CABlE qT � �� STREET^a AND PRIVATE STREE75 SHONN Ory TNIS I/AP tNLL ACCEPT DftAINAGE WA7ER �1{E TIME OP APPROVN,OF iHE 7EN7AT1r�NAP.HA�'E BEEN COMPUED N1TN ANO 1HAT AL4 � ! � ' DISCHNiCW FROAI ANY�ADJOININC STREEL WHEMER 17 BE A�PUBUC 5TAEEL OR A PRIVATE pROVi510NS OF 7HE SVBDIU90N IAAP ACT SEC170N G6d42(o)(t},(2),AND(3)HAVE 8E[N � '� - ' � � � AND NTURE STRFET,�AMD Nft1HFli IHAT THE p7Y OF DIAMOND BAR I5 Ii�tEBY Hf1D AND. � COMPUE�.1NiH.� � � QEAR�9F ANY ClA1M5 OR DAMAGES ARISINC Fit01A SA1D ORAINAGE � � � . � � � � � - . . .. � . � . ., . .. . . . . . . I . . � HIXiIZON�PAGFlC PI�OND BAH,LLC,A CAllFOfiNIA UMITEO LIA8ILITY COMPANY � � . � ' � - . � � � � � '.;'.(OYMER) . . .. DAVID G.UU'� OA7E ' . . �� . . . eY ��.: � '-� � , . . . � �� CITY ENCMEER-diY OF DIAM1IOND BAq' . .. . � I . ... � . R.C.E.N0.M053 E%PIRES . . � . JERRY!YEH � . . . . � . . . . . . � MM1NAGER AND MQ+IBER..� . . . . , . . � � . .. . . . I , � . - , � . . ' �. . .. . . '��qT'.p.ERK'S STA7EMENT" � . .. � � . � � � - . � . �� . � . � . . �� . � CHIA-MINC titU,BENEFlQARY,UNOEFi A�EED.OF 7RU5T RECOROFD pECEMBER 4, �-�- � � �HER�Y STAiE 1HhT TH�S MRP WAS PRESENTED fOR APPqOVAL TO THE CITY COUNCIL OF . -' � � � -- � . 2002 AS INSTRUMENT NO.�02-295709B;OfFIGAI ftECORDS OF LOS ANC¢ES CDUNTY.�� � � TF7E�G7Y Oi OIAMOND BAR A7 A RECULAR IAEE7INC THEAEpF HELD Ot�TNE�OF� � � � . � � . . � � � . � 2011,AND 7HAT THEREUPON SAID COUNCIL�I�,BY hN OFi�ER OUIY'- �� . � ' � . .��„�,��� �,✓� . � � PASSEO M1D�I�APPROVE THE ATiACNEO tJAP.SN�COUNqL DIO ACCEPT,OFI BEHALF OF . ' ' . - - � 7HE PUBLIC: 0.7}1E�EASEMENTS FOR PUBLJC UTLITY AND�PUBLIC SERYiCES PURPOSES � ' CNIA-MIH--G VM1� . ' � �AND USES INCIDENTA�THQiETO,IWCLUOING�7HE RICH7�TD NAKE COt7N�CTONS'THERENi'iii . - � ' � � . � . - �. . ' . ��. . iTiOtA ANY AOJOIMINC PROPEATItS.8.THE EASEFAENTS FOR SANITAP.Y SEM�cR PUriPO5E5� . , - - - - , . PREFEIiRE��RNK.BENEFlpARY,UNpEfl A OEED OF TRUST FECORDED OCTOBER 31. � �D Fll.USES INCIDENTAL THEftETO, INCLUD�NC iNE RIGHT TO MAKE CONNEGTIIX�S � , . . � � . � - � 2011 AS INSiRUMENT N0.11-1471775,OFFlCIPL RECOft05 OF LOS ANGELES COUN7Y. � � TM�EN7TH FROA7 ANY ADJOINING PROPER11E5.C.7HE EASEMENiS FOR CD�ERED STDRM . � ' _ . � � n - DRAIN,�APPUR7ENANT S7AUCNRES ANO INCRE55 AND ECRESS�PURPOSES AND A[L USES ��jJ����� � INCIOENTAL THERETO,INCLUOING 1HE R�GHT TD MAKE CONNECTI�NS 1HEREVATH FRO1J ANY � - . BY;��W�"o'� � � . . . � PDJOININC PROPERT7E5.0.7HE PRIYAtE STflEETS AND PRIVATE PND FUNRE S7AEET5 � � . - �. , ' NAME:.�"S�NF-1Ny{.{Sll . � . , � .�`�NOYM MEREON pFTERED(OR DE�ICATION ANO.THE.SAlAE ARE HEtiEBY REJECTED. �� . . nne FvP 1ouMve celasiHs � .. . . ..NOTAflY pCKNOXtEDGEAIENT: . � . . � .. �Q1'1'CLERK-CIT`(OF OIAMOND BAR . pA7E . . ' . I . . . .. ' STATE OF CAUFORNIA' ) - �. . . . � � � �� � . . . .. � .. � �. . � � . . . - .-. COUNtt OF LOS M'GElES) . � . SPECIAL ASSESSMENTS CERIIFICAiE� - � � � � � �-i . , �� . � �� "� prj��GUO!/.ZR•�.l:�BffORE NE, A!�.C%E2' (n//� �A NOTARY�PUBUC,�� I HEftEBY CERTFY tHAT ALL SPECIAL ASSESStdENTS LENEO UNOEft 7NE,NRISOIC710N - ' � � � �PERSaNALLY MPEAitED�✓�� Y�i Cy/A—�/Ii/$(�/ Tn��}gU �TME CIN OF DIAhIOND BAR,TO riHILH THE LPND INCLUDED IN THE K17111N SUB01�1510N � � � � . �_{-,L, �y' OR AHY PART h1EREOF IS SUB ECT,ANO YdiICH MAY�E PND Itf FULL,HA4E BEEN PAIO � WrIO�PftOVED TO ME��ON iHE BASIS OF SA715FACTORY E�9DENCE � IN FULL . � � � � � � � ' TO BE 7HE PERSON(5 HHOSE NM.fE(5)!S/ME SUBSCRIBED TO lHE INTHM � � � � � . �INSTRUAIENT ANp A�NOY�LEDCED TO ME 1HAT HE/SHE/7HEY E%ECUTEO THE SAME IN HIS/ � � .� .I HER/iNEIR Al11HORIZEO CAPACI7Y(IES),HtJD'iFIAT BY HIS/NER/iHEiR SICNATURE(S)ON iNE GTY iREASUREP-ptt OF DIANOND BAR .DA7F � � � � � �� i � � � INSTRUMENT THE PERSON(5),OR THE ENTf1Y UPON BEHALF OF KHICN iHE PEIiSON(S) � . . . �- . . � ' , . ACTEO.E%ECUTED THE IN57RUA1EHT. . � � � . . . . � . . � -� . - � I CERTiFY UN�FF PEHALtt Oi PFRJURY UMDER iHE UY5 OF 7NE STnTE OF CAUfORNU � � ' � � �� � � ' � � � ' � � 7HA7'��hIE FORECAINC PARAGRAPH f5 1RUE�..AN�CIXiRECT. .�I HEREBY CERTIFY THAT Fll,CERTIFlCAIES HA�E BEEN iIL.E�AND DEPO51T5 � ' - - � - ��--!" � � NAVE'�9EEIJ t1ADE iHA7 AkE REqUIREO UNDER THE PRONSIONS ot'�SECTiDNS � � � � � � � � BITNESS.NY HPND ,i-"" . . � . ' - ' . . . ., �� ,..� �J �� . .. 86492 ANp�'G6143 OF TNE SUB�INSION IAAP ACT. � - � � . - -� SICNh1URE � �j"� ��- � � � � �� " -� � . PRINT NAAIE_���� � . � EXECUTIVE UFFlCER,BOARD OF� '_: . . � . � . '. . � ' � ��' �NDTARY PUBUC � � � . � ' 'SUPERVISORS OF'�F1E COUNTY OF LOS ,� : �. . . . LOS ANCELES,STATE DF CALIfORH1A � . COUNTY IN riHICH COiAM1590NED__:�P�S (OClA/f . . . ' . . � . .. . . . �. . IAY�COMMIS510N HUMBER:�^�/RF2/(,�2� � . ' � � �Y . � . � . . , .... . � � � . . � �tJY COMMISSION E%PfRES:_?f .L_T 20/�j_ . . " DFPU7Y . . DAIE . � . .� . . .. � .� � . .. . ' ' � , �I HE(iEBY CERiiFY 7HAT SECURITY IN THE AAIOUNT OF S�__HAS�� � ' . � �,. � � . . . .BEEN FlLEO INTH THE EXECU71Yc OfFtCER,BO.ND OF SUPERvi50RS OF 7HE � � . - � � � '�. � � COUIiTY OF LDS ANGELES AS SECURITy FOR iHE PAYMENT OF�TAXES AND- � � � . � ' - � ' SPEpAL A55ESSMENTS COLLECTED AS 7A%ES ON THE LANO SHON^!01�MAP.�. . ' ' . � . ' . � � � ' . ya�w�Nii�x� �''� OF 7RAC7 NO,SJS70 AS RE�vIRE�BY LAw. � � . . . / � CouN..br,�11ltiel [ � . � � . ��. . . � .. . . � . 1, �rwu<.c.mam.� � �EXELUTIOE OFFlCER,�90M0 OF � . ' . , ��+a�h.�eMn . SUPERh50R5 OF THE COUNiY OF LOS � . � . . .' � . .. ��.��9.zot1 �OS ANGELE5,STR'tE OF CAIJFORNIA . . . i . . . : . . . . . . , ,, . . . . . . . � 9Y� .. . . . . � � . . � OEPUTY - � � . . DA7E � � . . �' . . , . . SEE SHEET 2 FOR ADDI710NAL NOTARY ACKNOWLEDGEMENTS, SIGNATURE OMISSION NOTES AND ABANDONMENT NOTE : � ; �' "� ' SHEET 2 OF 5 SHEET3' , , . ;.: i. , : - TRACT NCJ: 53670 - _ , IN 7NE CITY.'OF DIAMQND BAR, COUNTY OF LOS ANGELES STA7E OF;CALIF�RNIA ' - ; .. ' . -�SIGNANftE OHISSIDN N07E5: �. � . . . � � . . .. . . � . .. . . �. . . � . . . � . . ' . . � . . . . . � � 7Hf SIGNAiURE5AF 1HE FOLLOVANC HAVE BEEN OMI7TED.UNDER 7HE PftOH510N5 OF � � � ' . � � � . . � ;SECTION 66436(oj(3)(C)OF 7HE�SUBOIV1510N MAP ACT.�� . . � ��aBnNDONAfENiNO7E - ' � �� � � �� . � �� ' � . �itinNSAAIERiCA OEYELOPMENi COIJPANY,iHE ONNERS DF OIL GAS,Dp OIHER� �� PtJRNANT TO SEC110N 66434(q)�F�Tt1E SUBDINSIDN MAP.ACT,7HE fNNC � - � HYbftoCAReON SUBSTnNCE5 ANo I,IINE77A1;RIGHTS BY A DEEU RECOR�EO MARCH 29, � OF THIS 7RACT)APP CONSTITUtES ABhNODNMENT OF THOSE EASEMENTS FOR�. ' �� . � �908 AS INSTRUMENT No.2456 IN BOOK p 3955 PACE 185,OF OFfiCfPA,RECOROS OF � fUNRE S7REET,510PE AND DRNNAGE PURPOSES N07 SNOwN oN 7HiS MAP � ' � .� -l05 ANGELES GWNiY. � � � � � iHqT ARE NEL➢BY'iHE�p1Y OF OIWJONU BAR,.SUCCESSOfi IN INTEREST�Tb � � � � � - � � � - . � � � THE CWN'f7 OF LOS M7CELES�AS SHOYM ON 7RACT N0.30570,RECORDED� - ' � � ' - � � ' � . � .� �� �� '' �� � ' � . � - � � � . � � �N 600K 785,PAGFS 1 7Hft0UCN 25,INCI,U51�,OF iRACT AfFPS.RECOROS ' � � . � � � ' OF l05'ANGELES CWNTY.TNAT AREA AS�EUNEhTID tS'AREA SUBJECT TO � � � ' � . . . .'lHE SIGNANRES OF THE FOLIONING-HAVE BEEN Ou1TTED UNOEft 7HE PRO�iS�ONS OF � F�OOD HAZARD',t51iHIN LOT 180 OF 5AID'fRnCT NO.30578 IS EUh11NhTE� - � � � SECTION.6643G(o)(3)(A)(I–viil)OF 7HE SUBDIN90N NAP ACT, iHE1R INTEREST IS SUCH � � BY 7NE'FlLINC OF THIS�IAAP. � ' � - � � , TNAT IT CANNOT RIPEH INTO A FEE TI11.E,�ANO SAID SIGNANRE(5)IS(ARE)N0T REOUIREO � � ' � � - ' ' � � � - . . �BY THE LOCAL ACENCY.� . . � � � � . � � � .. . � , , '�7HE COUNtt OF LOS NicElES.A PUBUC BopY CIXiPORA7E ANO POLITiC;HOLDER OF�A � ��70MMYE A CRlBBIN5� pp'� � � ' ' RIGHT OF WAY:FOR t11TURE STREET.AN�EASEIAENIS FOR SANITARY SEN47y,STOqM �� � � � � -� �� ORAtN AHD SLOPE PURPOSES AS�EDICA7ED ON THE MM OF TRRCT N0,J0578 ', � � � C1N CLERK–GTf OF D�AMOND BAR � ' � - � � � � RECOR�W IN BOOK 785 PAGES 1 7HNOUGM 25,1NClUSIVE,OF MMS,RECOfiDS Of LOS �� �� � � � � � � � � , � � ANGElES CDUNTY. . � � - .. � � . ' � . . � .. .. . . . , . ' �� (7TY SURrYOft'S STA7Fj�Q�T, ' � . � � � .. � ' �RI20N CAIJFORNIA�INC.,A CAUFOAN/A COfiPORATION,SUCCESSOR 9Y MEAGER TO ' ' � - � . . � �. C1E CAUFORNIA'INCORPORATEO,A CAL�fOflNIA CORPORATON,EfSEMQiT HOLDER FOR � � RENENED FOR THE�C1T7 Or.�IAMON�9AR BY: � HALI.�de FORENAN,INC.�� • . . . PUBUC I1TiUTY PURPOSES eY�Em flCCOft0E0 JUNE.12.1969 AS IMS7RUMENT N0. � � . � - � 2294 IN BOOK�4412 PACE 713,OFFIpaL RECORDS OF LOS AMGELES CWM7Y, � . � . � � - � � �. ' � . � . - � ' '�� ' , . : � . , � � ' � � 1 HEREBY�CER11Fy 7NA7 I HAVE CXAlAINED 1N15 11AP,7HAT�1T COMPIlES YA7H ALL � � � . . .. . �SOUTHEPN CALIFORNIA EOISON COGPANY,A CORPORAi(OH,HOlDER Oi AN E0.5Eh1ENT. � PROL1510N5 OF THE STA7E LAW/.PPUCFBIE AT THE 111AE OF APPROVN.OF TiE ' ' , - ' - � � � TENTATi�E IAAP,pNp'!!{AT 1 FN 5ATISF�ED TNAT 7H15 M/J�I5�IECHHILALLY� � � � � � � � '-.FOR PUBItC U71UTY PURPOSES BY DEE05 RECORDED JULY 3,1989 AS IN57AUMEN7 NO. ' �COARECT IN ALL RESPECTS N07 CERTi�IED 70 BY 1HE qTY ENGINEEF. - - - .-.2992 1H 600K D 4425 PACE 832 ANO�MARCH 1Z 1970.AS IN57Rt1MENT��NO.-2124 1N� � � � � �� � � ' � ' ' . DOOK D 4856 PAGE 70,BOTH OF OFFlqAL,pECOfl05 Of 1,05 ANGEtES COUN7Y,� �,. ..� /� ' �� �I n^�� .. , ._ .� .: � . � � ��. JON .BWRGE f5 R.C.E 30242 .pA� .'. ' � " . . 7HE CITI'OF DIAAfOYD 9AR,p F�UNIL7PAI,CORPORATtlN,SUCCESSOR BY INCORPORAT10.4 � � �- � � ' � 70 THE�COUNiV OF LOS hNGElES,A PUBIJC B00Y CORPOflAT['AND POUTIC,�NOLDER � � � - �� - � � � � � ' ' . � . � OF EASEIAENTS FOR SANITAflY SE11EP,S70R11 ORAIN AND SL07E PURPOSES�.AS � �� � � � - �, . �� , �EDICAiEO ON iFIE MAP OF iRACT N0.S057S RECOROED IN BOOK 785 PAGES t� ' � �� � � � � �� /� � y� � ' � Y0�\ . � . ' 7Nft0UGH 25,INCLUSI�E.W'MAPS,RECORDS DF LOS ANCFJ.ES COUNiY. . � . ' � . � ,� �p .- � ;\, a.�T3� � .. . - . , , . . ��CR1 ��^' . . -. . � SOUtHERN CAUFORNIA CAS COtAPAl1Y,A.CORPORA710N;SUCCESSpR BY NPME . � � � ' . t'��`_'�'� � � � - . ' . i, - - � , CHNJGE TO.SWTHERN COVNitES CAS COA(PiWY OF.CFLIFORNIA,A CORPORATq4 � -. � ' - � � - � � � : HDLDER OF AN EASEMENT fOR U77LIiY PUflP05ES BY A DEED RECORDED'JUNE 5, ' ' � � � � ' � � ��- ' � � � 1969 AS INSiRUFIfNT N0.2532 IN�BDOK U 4i00 PAGE 8 OF OF}�GAI..RECOROS � � ' " � - � ' � � � ' - " � . �' . . Of LOS ANC0.E5 COUNTy:. . , � . . . '. � � .�'....'� . ... . � . . .. . . .. �. � � . � ' ..OIAAIDNp BAR WAIEF COMPANY,A CkLIFORNIA CORPORA7ION,HOtDER OF AN� . . - . . . . . . � ' .. .. . � . � . �� EASENENT FIXt U17(JTY pUftPO5E5 BY A OEED RECORDED JUNE�24,1969 FS � �� � . ' � ' ' - � � � ' INSTRUNEN7 N0,170o OF OFFlCIAL ftECOR05 OF�I.OS'PNGElES COUM7y. . � . , . . - , . � . � ' � � � - � ,� . � . . UHION 9ANK OF CAUFORNIA,NATONAL ASSOCIA710N,S1ICCESSOR BY AfERGER TO BPNK �� - � � ' . � . OF CAUFORNIA,t7.A A NAl10NA1 BANHINC ASSOqATON,H�I.OEA OF EASFJAENTS FOR � � ' � � ' � � � � � � ' ' " RECftEA110rlAL TRAII,S,INGfiESS ANO EGRE55,ACCE55,ROM1DWAY AND PU6LIC U1ILITY . � " � � ' � � � • - . � , PURPOSES�0Y DEE➢RECOR�EA NAY 27,1969 AS INSTRUtAENT N0.1571 OFFIGAL- � ' � � ' ' ' - , FECOR�S OF LOS ANCELES COUNIY. � � . - � � . � ' � , � - � � - .. . .�� N�TARY ACKNOWLEDGEIAENT: . . ' � � .. . f10Thi7Y.ntKNOVA_EDGEMENT: . . ' . . . �.. . . . .. � . � .. . .. � STATE OF CAIIFORNIA - ... � . . :SfATE OF C/.UFORNIA ) . � .. � � � � . ... � � � .� CWMTY OF LOS ANCELES 3 ' - � � ' � COUNTY OP LOS ANGELES) � . - � , ' - , . �N— _�BEFOflE AIE. A IJOTARY PUBUC. � ON___�_ ' -- . � � �. , . . � . .�. . ...� ___,BEFORE�ME,_' � . _�A NOTfJ2Y PL'BIIC� , . � �- PERSONALLY�MPEARE�_ � � �- -� -� PERSONALLYAPP£ARED_ �� . � . YMO PAOVEO 70 tAE ON THE BA515 OP SATISFAC70flY E�IDENLE � � . YMD PROV'cD TO ME ON THE BASIS Ot'�SA115FACTORY ENOENLE - .. 70 BE THE PERSON(S)WHOSE NAME(S)IS/ARE SU95CRIBEU 70 iHE YAhfW . '� . � TO eE iHE PERSOt1(S)KHOSE NAME(S)1$/AqE SU05CRIBEO TO THE k17HIN � ' . . �INSTftllNENT AND ACKN015LEOGED TO h1E MAi NE/SHE/THEY EXECl1TED iHE SAME IN VIIS/ . IN57RUMEHT ANb ACKNOHLEOCEU TO I.IE THAT HE/SHE/7NEY E%ECUTED TFIE SAt.IE IN HIS/ . �:HER/THEIft Ai1THORITEO CAPAGTY(IES),PND 7HAT.BY NIS/HER/THEIR SICNATURE(5)ON lHE� HER/TiiE1R AUhIORIZEO CMAGttQES),AND 711AT BY HISMER/iNEili SICNANRE(SJ ON THE " � INS11tUAfENT THE PERSON(S),OR THE.ENIItt UPON�EHALF OF YMICH THE PERSON(5) . INSiRUMENT THE PERSON(S),OR iHE ENT17Y UPOH BETiACP OF riH7CH 7HE PERSON(5) ' � , � _ACTEO,EXECUiFD 7ME INSiRUAtENt . � � . � �AC1ED,E%ECUTfD THE INSTIiUNENL� � � � � � . � . - I CERTfY UNDER PENAITy OF PER,41qY UNOER�7HE LANS OF�iHE STATE pF CALIFOFNIA � i CER77FY UNDER PEHAC7Y OF PERJURY UNOER 7HE�LAVS 0�1HE STA7E DF�CM.IFDRN7A � � . 7HAT THE FORECtliNG pARAGpMN IS TRUE�AND CORFECT. � � � .T}{q7 7ryE FORECOIIaC PARACqRPH IS TRUE AND COflRECT. ' . - �- . � .NITNESS�MY HANp . . ... . . . . . . .� ��NMESS�IAY NANO' . . . � � ' .. � . . ' � SIGNaTUflE.__ . � � " SICNATURE^___,_ � . � � .. �. � . . PRINT�NAGE�� . . � � . PflINT NtJAE_ ' - ' . . . .�. .�� .' NOTMY PU9UC �� . . � � �. . � NOTMY PUBLIC. —'— , .. , � LOUNT7lN HHICH C�MMISSIONED_____ _ � .�COUNTY Iti WHiGi��COMMI55I0t7ED__ ' � � � . . I�Y CONMISSION NUMBER:,_ . . �. � � , MY.COMIdI5510N N�MBER: ' � � � � � . � � MY CONMISS�DN EXPIflES:__' . ___� � . . . . '�hIY CONAlIS510N EXPIRES:_ _ . --. � � � .. ' . .. I ' . ,. . .. . . . . . . ... ' . . � . .. . � 5 ZOTS SHEET 3 OF 5 SHEETS 7.4T ACRES. _ SCALE'1,•= 100' . . TRACT �I �: 536�CJ IN;THE CITY OF, DIAMOND BAR; COUNTY OF,LOS.ANGELES _ 'STATE OF CAIJFORNIA BOUNDARY ESTABLISHMENT LINE DATA: .. . � . . . . . ... • . � . . . . . � . -LINE� . BE4AINC 015(PNCE ' . . . , . � . � . . ' . . . . . . � . � . . � � . ,� �u w oa•oo'os•w(rs) si.00.�n) .. . , . . . . . . . � . - � . � t2 N 66'S8'S5'E(R) �.20.00'(R) � � , � � ' . . � � � . . . ' . ' � . � . � .. . u N 01'DO'05'W(R) 146.78'(fl) . .. .. . . � . . . . .. �L � .. ..� .. . . . . . . � , L� � N OS'00'05'YI(R) �tu8.54.�p� . . . � . � .� . � . N0.S&W P£R . ... .� �� � . 7FACTNO.J0.57H, . . � . .' . ..�' L4 N OS'00'OS'..Y!(ft) 158.98'(M) .� . � . . ' � FI,B.�7H5/7-25 . � � . . . . . . , � . - � . . . , � . . ' � . . . . � . � . . � . � � .'� I . . . .. .. .. - . . . . � . . . . . . . ,. ,,� LEGEND: -.,� . , " � .. . I� �HI . . •�n �,. n n n . . . � ... . . .� '' ' . ' .. . . � in � � . � . , INDICnTES THE BDUNDARY OF 7HE tPND . � . .. . , "� �� BEINC SUBDIVIDED 6Y 7N�5 NPP IO $k.I (el-aecoa¢ rancr nn.aos�e,u.s �eb/t-zs � � t.tp-erensuem � ,C/L 1MERSfCTION� zn . . . . � (RhMf-RECORD d'lAFA5UqE0 � . . . .�. ' .. . � fNO.S&W PER Q�,w I �N'CY AND E"LY LINES OF LOT 1D9.. � � . 7NACT NO.J057Q . TNACT Ab.J057B, . � Q7 -S&W W?N Ti1G RC£J65J7 TO BF SfT . . . � � '.H.B.7d5/7-15 ,Q� ` qp' M.B.785/1-75 E5fA8.BY � � ; � z•�p��y�p{TAC RCE 165J7 IO BE SET FLUSN � - - STEEPLECNASE:w M 1IJ.56' ' RECOAD BFAR/Mi N'O O/STM'GE O ' . .� � .� , .�NE �NBG5955.'f , �.��.� . .� . . . . � . , ' �' N'LY L/NE Of LOT IBB, � � n 7AACT�ND.JOS7B, � � . �o^�y AI,B. 785/l-15.ES7A9. � ' . ' ' ' � . ' �D...S&W PER . . �� . � BY AfLY1R0 AAGLE �.. . . . � ... . � . . . . .. . .7RACTfb.J0.57& � � �ES�B�N7FRSECTlON . ' . � . � ' .. . - N.&7B5/i-25 ,,�.I3�y"J ' : , . � � . . Y ' 7 � . . . .. . ' . �. � � �N OG5955'E(R&M . .. . . � � . �. : ..�155.98.(M . . . . . . . . . ��.A55.72'.(RI � �C/L PO/M ON TANGfNT . . . . . � . I�2 `M,^�� �'lNO.2'/P RC£17dJ1-. . . ' . . . .. . �.P£R 721CT M�J2482, ' . . . . V� ��� .ll.H. 1003/!T-f4 . � . � . : � . . , nw}� 1v 'O.JO'N'CY OF H.G' g�� -. ELY�CINE[X LOT�JBB, � � � . ,I�f�i q p i - . � �TRACT NO.J057B, . . ' . . N.& �65/1-Z5.ESTAB . . ... . . . . � A� d�y . . . . . 8Y RE7;OAD ANCL£. � � . . . . � . ,. .. . . �.�.�a . �.: � ..�_ , � � . .` .. . . . - . ._, , .. . ... , � ... . � � � ' �'I C/L Po/M ON TANCEM � `a- . . .. . . . . . ' . . FND..2'./P RCE 114J7. � PER TFkCT N0.J79B2.'�, . � � .M.&�t00J 12-7{ . � :. � e , ' . ' .. . . .1.57'S'L�OF£C.�� � � ' .. . . ' � � .. � .. I � � e � . , � . . � . � . . , . 0 . .. . , . � � . . . . . . . . I , . . Z o , ,. � � ,. . • ' ., ' ��` � . . . . . , . . � �Qj�AL�fP7f0 AS '�� . � � � . � . .� . .• , . . . .I b W'LY LIN£OF LO7,188,� . . . . . . W t� . TAACI/h7,30578, . . . .. M.B. 783/J-?5 . . . . � .. . .. . ' I FNO.�1"/P ND TAC,ACC£Pf0 AS�� � . . .. . � � . . . . ' � . SE'CY'CORN£R OF LOT 7BB, 7R1CT� . . �'.. � � NO J0.578,AI.B:7B5/7-25 CONG� ' .. � � � . '- � ��� � PLUC'AND RCE Y65J1 TAG AND- . ' . ' ..�fND.�'2`/P,NO 7AG,ALL'EPTED.AS � TACK.70 BE.SfT � . . � � . ,. . SW'GY CORNEF Of LOT�1B8, IRACT. � :'S1B.40'�(W. ' � � � .� ' � .NO.J057H,' M.B. 7B5/J-25 CONL'.� . . .� .5f8.50� N . ' � .. . . . � � . .. . PLUC ANO RCE 7CSJ7�T�G AND.: '�J-�_ . . . . . � � . . . . .�TACK 70�BE S£r . I . "��/g5tl746'C(RkM) . . . , . . 10'�a0 ' � . . i , ��� S'LY UNf Of LOT.l08, � � , � � ' � . � . � � I .�., . ��TftSGT I.YI J057B. .. � , . . . .. .. A(.B.7B5/1-25.fSTAB. I`Q'.I BY FO(/NO�.tfOUNUM£M3 ,. . . .. .I .IN FI ' � � .. , � . �� , , - .. . . . I '� � .�� � � .� . ' .... . . � . +W I CENfERLlNE . . . . �I W PROLONG47E71 TNROUCN � .� FCIUND MONU!lfN75 l0 7NE NORJN- . ', . . I � � . .. � � .. . ' � , . • . '�I .. � . . .�'. . . I� .�� ,��NCLY COA SEC 2B. . . � N07H/NC FOUND . T.1�&.R.9 IY,£B.N... . . . . . ESTAB.�BY/N7FRSECTION = .� .� FNO.62155 GP tlpN. , . . . � PER TRAC7�hri.J0578. � . . ' . . .. . . I�. . � � � . ' . M.B. 7B5/!-TS - � . '.. . ., .. N 8B'52OS'IY R&tQ _ _ � 720.7J'(Rd•Aff ' ' ��'I . . __ __ __ ... .. ... . . . . � . .WW. . . . q N'[Y C/N<SfG�2B.�fSl.iB BY. � . � . �8 ry•. . . .RfC HEIR/hU^PEF IHACT N0.J057H, � . � . . . . . � �Y:v�'"� ' . : Af.B.)95f1-25 . . . �. . �. p0� � ..� . ' . � �. . 2��,�FIID �'/PACf f1fJ7/N LIEU Of 1'/P,RCE 978J � � � � ' PER �Rr ACE NO.J057B,.N.8 785/1-25.ACCfPTED AS 7NE Sf.C�R.L07'797 PER S4/D�TRAGT. SCALE'7•,= 50 SHEET._4 OF 5 SHEET5 . . . ._ , 5 LOTS:,. . '' 7.47 ACRES ; . , TRACT � Na. � - `5367� ��NEOATA: . . . . - 11NE BEPAING _ DISTMiCE . .. ' IN THE'CITY OFQIAMQND BAR� COUNTY OF LOS ANGELES i`.x' N.es59sse io°:oo . . . � . ' . . . . . L3 N 030b'OS'W. 12.Y0' . . . , . STAIE OF CALIFORNIA �4 N 7t3'S9'25 E Z..a�� � �,o,•,a•�•W ,a.00� . � ' LEGEN�: � � � . . .. � . . LB M BT39'00"W� 59.80' . . .. , � . � .. . , � ' .. y_ . � . .. ' , '. . L7� .N BS20�0]'W 18.79' . . � � ' . . �/AD1G17ES�1FlE 6o!lNAaRY Of 1tL GND .� _ . ' ' ' '� �. � � IB �N 0707'40'W 16.69' � � � . � . . . . .�9E4Jp S(/HOMOEO.BY�N/5 NAP� ' � . ' � . . � 19 N 34'S5'27'W t0.i2' .. .. . , .. . � ' � FASf7AFNS OF 7Hf�UNN7N BANK OF CA11fDANL�NATKJNAL�ASSOCNJ/0K � � . � �10 N 8556'31'E S7.J1' ' � . . � ' . 0 RfCOROtD OCIOBFR Tt. i969 AS/NS7AUMENT NO. 7511;RR. . ' ' � LI7 � N 2T41'OS"E.. 4.60•. . . .. . . . � � �. � � � � . � fR4 R£CRUAtlN4L�TftF(15/NCRESS AND ESAf53 ACC£SS � - � .412 N 09'3l'24"W 6.07 � �' . � - . � h1�IDN;4Y M'D PUBL2.(!!lLlfY PURPOSES:'. . . � . . � , . � - . . � � - ' ���� 5'/0'AND 13'WIOE FASEMfMS Of SOU71/fRN GLlft7RNp m60N - �� ��3 ��OP22�JG'E 32.00' � � � � IX7l/PAM'FDR PUBCIC��UT7LRY PURPOSfS.PER O£EDS RECORO£D Li� N 94'S�'24'W 20.19' .. Et . �. 'ALIRCH 11. 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' ' J . � C2 . 6739'31'. d4.00' S7.4B � fbR R?'CRFA710AG1[TR9R5,/NCRfSS AND ECRESS ACCE3S . . ' . . . � . . . � C3 � 31'$8'S5' YJAO' . 12.84' �1�lYAY AND PUHL�C UAL?Y PURPoSES.. � . . . . � �- � , . . ' C4� pT15'I6' iBO.OD' -BS,BS ..5'!O'FND 15'�lY/Df£iSE1IF�OF SOf?NfRN G1(lFORNN fD/SOH � ' � ' � ' . C5 75'46'2Y� 120.D0' )4.92' . ,���Q CONPFA7 FOR�PUBLC UT/U7 PURPOS£5 PER OfE05 R£CORDED � ' � � . � ' � �� , . . CB 6T27'44'.�. 50.0�' S8.B7' ��Wu'CX 17, 7970 AS pOCUFIEM NO.-2J16/N BOOK 04656 PAG£70 � � � . � ' ' . . ' � , ' � � , C7 110'S1't3' .ABA�' 82.07' - �, � �AND✓ULY J�f969 i44 OOCUIIENT A'O..2997/N BOOX OJ/15 PAGF� � � . .. . ' . � , . . . . � ' BJT,�BORf OF O.R.'. - . . . - ' .. . . . . ' . ' ' . .. , . ' . �O J'M7OC fASEUEM OF VfRIZON PAG/'k TFiEPHONf� . . . . . . .. � . . � ' ' � � '� � � � . , AND.7FLECRRPN COlIp.WY fOR PUBLIC U77L/!Y . . - � - � ' . . .. � . . � � 'PURPoSES PEA OEfO�R£COROfO JUNf 17,�T969.lS . � ' . . . �' . 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CALL TO ORDER: Chairman Tanaka called the Redevelopment Agency meeting to order at 10:45 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Dr., Diamond Bar, CA. ROLL CALL: Agency Members Everett, Herrera, Tye, VC/Chang, Chair/Tanaka Also Present Were: James DeStefano, Agency Director; David Doyle, Assistant City Manager; Michael Jenkins, Agency Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Linda Magnuson, Finance Director; Greg Gubman, Community Development Director; and Ryan McLean, Asst to the City Manager. 2. PUBLIC COIVIMENTS: None Offered. 3. CONSENT CALENDAR: AM/Herrera moved, AM/Everett seconded to approve the Consent Calendar as submitted. Motion carried by the following Roll Call vote: AYES: AGENCY MEMBERS: Everett, Herrera, Tye, VC/Chang Chair/Tanaka NOES: AGENCY MEMBERS: None ABSENT: AGENCY MEMBERS: None 3.1 APPROVED MINUTES — Regular Meeting of December 2, 2009 — As submitted. ' 3.2 APPROVED TREASURER'S STATEMENT for November 1, 2009 through October 31, 2010. 4. REDEVELOPMENT AGENCY REORGANIZATION: 4.1 Selection of Chair AM/Tye nominated VC/Chang to serve as Redevelopment Agency ' Chairman. There were no other nominations offered. By acclamation, VC/Chang was declared Redevelopment Agency Chairman. DECEMBER 7, 2010 PAGE 2 REDEVELOPMENT AGENCY 4.2 Selection of Vice Chair AM/Everett nominated AM/Herrera. There were no other nominations offered. By acclamation, AM/Herrera was declared Redevelopment Agency Vice Cliairman. 5. AGENCY MENiBER CONSIDERATION: None 6. AGENCY MEMBER COMMENTS: None Offered. ADJOURNMENT: With no further business to conduct, Chair/Chang adjourned the Redevelopment Agency meeting to the Diamond Bar Public Financing Authority Meeting at 10:50 p.m. TOMMYE CRIBBINS, Agency Clerk ATTEST: Ling Ling Chang, Chairman Agenda # RDA 3.2 Meetzng Date: December 6, 2011 DIAM(JNID BAR REDEVELOPMENT AGENCY F�EPORT TO: Chairman and Members of the Board VIA: James DeStefano, Executive ir o� TITLE: Treasurer's Statement— November 1, 2010 through October 31, 2011 RECOMMENDATION: Approve the October 31, 2011 Treasurer's Statement for the Redevelopment Agency. FINANCIA� IMPACT: No Fiscal Impact BACKGROUND: Per Agency policy, the Finance Department presents the Treasurer's Statement for the Redevelopment Agency Board's review and approval. Due to the change in Redevelopment Agency meeting schedule the following Treasurer's report covers the period of November 1; 2010 through October 31, 2011. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Finance Director Assista nager Attachments: Treasurer's Statement— November 1, 2010 through October 31, 2011 DIAMOND BAR REDEVE�OPMENT AGENCY TREASURER'S CASH STATEMENT October 31,2011 11/01/40...... Tf�ANSFERS 10/31i11. BALANCE...'.. .RE6EIP.T.S ....D.ISBURSEMENTS .. IN.'(OUT) ... BALANGE.... REDEVELOPMENT AGENCY CIP FC $0.00 $0.00 $0.00 LOW&MOD INCOME HOUSING FD - - REDEVELOPMENT DEBT SVC FD - - TOTA�S $0.00 $0.00 $0.00 $0.00 $0.00 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT $0.00 TOTA�DEMAND DEPOSITS $0.00 TOTAL CASH $0.00 James DeSte ano, Treasurer REDEVELOPMENT AGENCY REORGANIZATION AGENDA ITEMS 4.1 AND 4.2 ORAL PRESENTATIONS ONLY i i Agenda No. PFA 3 . 1 DIAMOND BAR PUBLIC FINANCING AUTHORITY SPECIAL MEETING j.'� OCTOBER 4, 2011 �,�- �� �;� � �� � �.i{.,.�,Y�La �.1,r:� 1. CALL TO ORDER: Chairman Everett called the meeting to order at 7:03 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Dr., Diamond Bar, � CA. ROLL CAL�: Authority Members Tanaka, VC/Chang, , Chair/Everett Absent: Authority Members Herrera and Tye were excused. Staff present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IT Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: 3.1 ADOPT RESO�UTION NO. PFA-01: ESTAB�ISHWG REGULAR MEETING DATES CM/DeStefano stated that by adopting this Resolution the Aufihority would be allowed to hold twa additional meetings per year. This request came about as a result of a previous City Council meeting when the ,City Council authorized staff to begin the necessary steps to convert the Diamond Bar Center's bond that was issued in 2002 from its variable rate structure to a fixed rate structure which staff is in the process of implementing. One of the components is that it is necessary for the Authority to take action on that matter at an upcoming meeting which is likely to take place later this month or � early November. Since the Public Financing Authority's only regularly scheduled meeting is in December, this Resolution would , allow the Public Financing Authority to conduct two additional � meetings in 2011, if necessary (October 18 and November 1) in ', order to allow the Authority the opportunity to discuss and make ' decisions on the bond issuance matter as necessary. OCTOBER 4, 2011 PAGE 2 PUBLIC FINANCE AUTHORITY AM/Tanaka moved, AM/Chang seconded, to adopt Resolution No. PFA- 01: Establishing Regular Diamond Bar Public Financing Authority meetings. Motion carried by the following Roll Call vote: AYES: AUTHORITY MEMBERS: Tanaka,VC/Chang, Chair/Everett NOES: AUTHORITY MEMBERS: None ABSENT: AUTHORITY MEMBERS: Herrera, Tye 4. AUTHORITY MEMBER CONSIDERATION: None 5. AUTHORlTY MEMBER COMMENTS: None ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further business to conduct, Chair/Everett adjourned the Public Financing Authority meeting at 7:06 p.m. back to the Regular City Council meeting. 0 TOMMYE CRIBBINS, Authority Clerk The foregoing minutes are hereby approved this day of , 2011. RON EVERETT, Chairperson Agencla # PFA 3 . 2 Meeting Date: Decembei° 6 2011 • . ' .� AUT�IC�RITY .�,-- AGENDA REPORT � • • r : � � TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma TITLE: Public Financing Authority Trea urer's Statement for Nov 1, 2010 through Oct 31, 2011 RECOMMENDATION: Approve. FINANCIAL IMPACT: None BACKGROUND: In 2Q02 the City of Diamond Bar, through the Public Financing Authority issued Variable Rate Lease Revenue Bonds for the purpose of building the Diamond Bar Center. One of the requirements of the bond is that the City pays a monthly lease payment to the Public Financing Authority. This payment represents the debt service on the bond and consists of the monthly interest charge and 1/12 of the principal payment due on the following July 1 St. The prepaid principal payments remain in the bank accounts and are invested and safeguarded until they are due each July 1 St. These funds are transferred to the Bond Trustee Union Bank of California for disbursement. The Public Financing Authority bank accounts which reflect these activities are included in this Treasurer's Statement. Although the Public Financing Authority's funds have been incorporated into the City's monthly Treasurer's Statement, a separate Treasurer's Statement has been prepared for review and approval. This statement shows the cash balances for the various funds, with a breakdown of investment account balances and the effective yield earned from investments. PREPARED BY: Susan Full, Senior Accountant ' REVIEWED BY: Finance Director Assistant City n ger Attachments: Treastirer's Statement—November 1, 2010 tluough October 31, 2011 Diamond Bar P.ublic Financing Authority Treasurer's Cash Statement 10/31/11 BEGINNING.: ... :. ...::.....::...:... ..:. ENDING. . .. BAL:@ 1.1./0.119.p. :. :REGEIPTS. DISBURSEMENTS.....TRANSFER. BAL @:10131L11:. PFA- Lease Prepay Fund 127,083.45 311,268.82 305,008.87 0.00 133,343.40 PFA- Lease Payment Fund 4,682.30 26,611.76 27,816.48 0.00 3,477.58 $131,765.75 $337,880.58 $332,825.35 $0.00 $136,820.98 CASH WITH FISCA�AGENT: US TREASURY Money Market Account $131,765.75 $131,765.75 The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, Union Bank of California. Any excess funds are"swept"on a daily basis from the Authority's bank accounts and are invested overnight in a pool of US Treasury Notes. interest is credited to the Authority's bank accounts on a monthly basis. Union Bank Money Mkt- EfFective Yield-October 2011 0.010% All investments are placed in accordance with the City of Diamond Bar's Investment Policy. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. James eStefano, Treasurer Agenda # PFA 3.3 �c ri z�� Meeting Date: December 6, 2011 i�r _....�,:�.__._...-��_....._......_.__:._..........._............._.._....__.._.....__....____...._.........._.. _ � � ' ' � � � " r _.D � \ -'T_--� Y � � ���III �, , %� PUBLIC FINANCING AUTHORITY � �; � ~ �� � ' �' AGENDA REPORT `� j���zttE�oa4t�� 79S`� TO: Honorable Chair and Members of the Public Financing Authority VIA: James DeStefano, Executive Di e TITLE: RESC�LUTION PFA 2011-XX OF TH CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORlTY ESTABLISHING REGULAR MEETING DATES RECOMMENDATION: Adopt. FISCAL IMPACT: � None. BACKGROUND: The Public Financing Authority (PFA) adopted Resolution PFA 2011-01 on October 4, 2011, which increased the number of regular meeting dates in 2011 from one to three in order to have sufficient regular meeting dates to.present the Diamond Bar Center bond conversion documents for approval. Since the bond documents were approved on October 18, 2011, it is appropriate to revert the PFA regular meeting dates to a single meeting in December, corresponding with the traditional date where the Diamond Bar City Council and Pubic Financing Authority reorganize. � Prepared by: Reviewed by: � '--�.._ � �� Anthony Santos Ry cLean Sr. Management Analyst Assis t to the City Manager Attachments: 1. Resolution of the City of Diamond Bar Public Financing Authority Establishing A Regular Meeting Date. � RESOLUTION NO. RESOLUTION OF THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY ESTABLISHING A REGULAR MEETING DATE The Board of Directors of the City of Diamond Bar Public Financing Authority does hereby find, order aud resolve as follows: SECTION 1. Recitals. A. The City of Diamond Bar Public Financing Authority (the "Authority") is a joint exercise of powers authority organized and existing under Article 1 and Article 4 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the "JPA Act") for the pulpose of assisting its members and any related agencies or subdivisions (the"City") in the financing or refinancing of particular projects; and B. The Authority desires to adopt this resolution in accordance with the provisions of Goveniment Code Section 54954 to establish regular meeting dates; ' SECTION 2. Regular Meeting Dates. The regular meeting of the Authority shall be held on the same day and time as the first regularly scheduled meeting of the City Council for the month of December and may be held as a joint meeting with the City Council of the City. In the event that the Secretaiy determines that there is no business of the Authority to be conducted at a regular meeting, then the Chailman, the Secretaiy and other officers of the Authority are authorized to talce whatever actions are required by law to cancel such regularly scheduled meeting. SECTION 3. Other Actious. The Chairman, Vice Chairman, Executive Director, Treasurer, Secretaiy and other officers of the Authority are authorized aiid directed,jointly and severally, to do any and all things which they may deem necessaiy or advisable in order to effectuate the purposes of this Resolution, and such actions previously talcen by such officers are hereby ratified and confirmed. SECTION 4. Effect. This Resolution shall talce effect fiom aud after its date of adoption. PASSED, APPROVED AND ADOPTED on December 6, 2011. Ron Everett, Chairman I, Tolnmye A. Cribbins, Secretaiy of the Diamond Bar Public Financing Authority of the City of Diamond Bar, Califoi�nia, do hereby certify that the foregoing Resolution No. PFA 2011- was duly and regularly passed and adopted by the Public Fivancing Authority of the City of Diamond Bar, California, at its adjourned regular meeting held on the 6t�' day of December, 2011, by the following vote, to wit: AYES: AUTHORITYMEMBERS: NOES: AUTHORITYMEMBERS: ABSENT: AUTHORITYMEMBERS: ABSTAIN: AUTHORITYMEMBERS: ATTES'I': Tominye CriUbins, Secretaiy 2 PUBLIC FINANCING AUTHORITY REORGANIZATION . AGENDA ITEMS 4.1 AND 4.2 ORAL PRESENTATIONS ONLY ' _' , I ��:K����dy'�;,'�. :� ✓� I I I 1 � ; ;Q � �� u� - � . .. . �a'r.oeirina'�''� � . . � , � . . . . ,. . . . �: . ,.. . .. . . ,.., . . ' .�_.. i,tj$9 , .:. . � .;� . . � ' ... . . ., '� � , � � ,.. �.... . 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VO�UNTARY REQUEST TO ADDRESS THE CITY`COUNCIL � ; : .: , TCO: ;'CITY,CLERK � - _ . FROM , - '.� ` DATE:���� ' � � ; , ` ADDRESS ����' wV" PHONE�Q�-�?��`�? �O� .�S ': : � .: � - ; : ; 'ORGANIZATION � �` • _ ; �s��lr`�-� l.�.;J" .. ,. _ ,_ . . � AGENDA#/SUBJECT . ��, ,��� � � I - ( expect to address,the Cour�cil on the subject agenda/subject item Please have the'Council Minutes, i ,, reflect my name and address,as written.above ,: , . , , . i , . , _ , , `. Signatur� , ' � ` ,; �This documenf'is a ubl' ic record sub'e" . ct to disclos ure p unde rh . , . ,. ., ... ), t e Pubhc Records Act. ; ,_ . „ , � , . ,, . � , ,.. . i I I I i � y \ . � , ...�� _ , , ,�� .., ... �'1};uRM)nr'�'� " ''.. � .., ''..' � . ��. ' ' . ' . . , , . . .. . +�8� � . .. .. �' ` ' ,: � .. ' . . �.. �.� � . , . .'. .:. . .,.. . . . . . , , '. . . . � . . . � , � . . . . . . ..: ' . . . . .. . � ;.. '� � - . ' ' -� ' ' . . ' . . .' : VOLUNTAI2Y REQUEST TO ADDRESS THE CITY C:�OUNCIL . . ,,, . , �; TO: . ;: ,`.CITY:CLERK ; :. ;. . y. _ - ; FR(�M: ,l� � G-,1�.�.. �vv,ceir' V DATE �e-e- ; � .�O l�° ADDRESS. �c� �►����.:, �f.. � �'Cl�- PHONE �l`f 69�?'+.�f.�9 .: ,: . . ORGANIZAT.ION. '.:. ������ '��"�''�ut-- �1G.�� iMa..���;�,��„h- 7 AGENDA#/SIUBJECT ���v��+3*�" ,,�,5�`vr,,,Po.�°�'' I,expect to address the Council on the subject agenda/subject item: Pl�ase have the Council Minutes: 'reflect my.name antl address as writfen above ' . : �,,.�-' "`��"'��/�r---__--� . ,; . , SI. . . _ , gnature ', �. , , ' This documenf�;is a public.record subjectto disclosure under tfie:Public Records Acfi : ��,. ,,_.� ` , . � ' �;_.. -� .'_�_�� ;.,— . , v�i(LG ��'Q�'YtI�C?�. J ,� . �. .�' n���� � , o..v' ..�,. ...': �..1 ,';"� ' .,,:. ...., ..., ... \ � ; � . �", .. � . � . , , . . I,y�'Uh1YIn�tCt�. � .. �.�: . . . . , ' . ' _ ' ,� . � . .., , , . .. . . , .. . .. . . . . 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