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11/15/2011
t4 _. .. *�"� "° �^3�•z s r-rnxi� fi �m ;���FTs �x��7 Pf �..1,.x iCity of s a CityAgendaCouncil Tuesday, November 15, 2011 5:30 p.m. - Closed Session — Conference Room B Diamond Bar City Hall 21825 Copley Drive 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Ling-Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,and are available for public inspection. If you have questions regarding an agenda item,please contact the City Clerk at(909)839-7010 during regular business hours. In an effort to comply with the requirements of Title/I of the Americans with Disabilities Act of 1990,the City of Diamond ear requires that any person in need of any type of special equipment,assistance or accommodations)in order to communicate at a City public meeting,must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking,eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the same. I DK u DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time-Warner Cable. Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the. public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time-Warner Cable Channel 3, FiOS television.Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME-WARNER CABLE CHANNEL 3 AND VERIZON ROS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING;YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 15, 2011 Next Resolution No. 2011-46 Next Ordinance No. 06(2011) CLOSED SESSION: 5:30 p.m., Conference Room B Diamond Bar City Hall, 21825 Copley Drive Public Comments on Closed Session Agenda ► Government Code Section Government Code Section 54957 Public Employee City Manager Performance Evaluation CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Associate Pastor Ab Kastl, Diamond Canyon Christian Church ROLL CALL: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificates of Recognition to "Diamond Bar Through My Lens" Photo Contest Winners. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. November 15, 2011 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — November 17, 2011 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.2 Planning Commission Meeting — November 22, 2011 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 Thanksgiving Holiday — November 24 — 25, 2011. City offices will be closed Thursday November 24th and Friday, November 25, 2011 in observance of the Thanksgiving Holiday. City Offices will reopen on Monday, November 28, 2011 at 7:30 a.m. 5.4 Holiday Diamond Ride — November 25, 2011 through Sunday, January 2, 2011 — Free shuttle services to and from Diamond Bar Shopping Centers. For 18 years and older. 5.5 Candy Cane Craft Fair— Saturday, December 3, 2011 —9:00 a.m. —2:00 p.m., Diamond Bar Center, 1600 South Grand Avenue. 5.6 City Council Meeting — December 6, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of November 1, 2011 —Approve as submitted. 6.2 Parks and Recreation Commission Minutes — Regular Meeting of September 22, 2011 — Receive and file. November 15, 2011 PAGE 3 6.3 Approval of Amendment to Contract with LPA, Inc. in the Amount of $160,000 for Additional City/County Requested Architectural Services for Design of the City Hall/County Library Campus; Authorize an Additional $40,000 Contingency for As Needed Design Services for City Hall or LA County Library for a Total Authorization of$711,640; and Appropriate Necessary Funds from General Fund Reserves. Recommended Action: Approve. Requested by: City Manager 6.4 Approve Amendment No. I to the Consulting Services Agreement with J.H. Douglas & Associates, in the Amount of $165,333 for Preparation of and EIR for the Implementation of Housing Element Programs, and Appropriate $32,633 from General Fund Reserves. Recommended Action: Approve. Requested by: Community Development Department 6.5 Approve Notice of Completion for Traffic Signal Installation at Brea Canyon Cutoff Road and the Southbound State Route 57 Freeway Ramp. Recommended Action: Approve. Requested by: Public Works Department 6.6 (a) Adopt Resolution No. 2011-XX: Regarding Payment of Employer Paid Member Contributions to California Public Employees' Retirement System. Recommended Action: Adopt. (b) Adopting Provisions of Internal Revenue Code 414(H)(2) to Tax Defer Member Paid Contributions to California Public Employees' Retirement System. Recommended Action: Adopt. Requested by: Finance Department November 15, 2011 PAGE 4 6.7 Adopt Resolution No. 2011-26A: Amending Resolution No. 2011-25 Amending the City's Compensation Plan to Establish New Classifications of Administrative Coordinator and Human Resources Technician. Recommended Action: Adopt. Requested by: City Manager 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Continued Public Hearing — Adopt Resolution No. 2011-XX Establishing and Adopting a Schedule of Rates, Fees and Charges for Building Construction Services Provided by the Community Development Department. Recommended Action: Reopen the Public Hearing; Receive further Testimony; Close the Public Hearing and Adopt. Requested by: City Manager 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6 . 1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BARP ral NOVEMBER 1, 2011 CLOSED SESSION: 5:30 p.m., Room CC-8 Public Comments on Closed Session Agenda - None No. Government Code Section 54957 Public Employee: City Manager Performance Evaluation M/Tye reported that during tonight's Closed Session, the City Council discussed the City Manager's Performance Review. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Doug Spoon led the Pledge of Allegiance. INVOCATION: Pastor Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tern Ling-Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Submitted. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Sacramento Legislative update by Assemblyman Curt Hagman. CM/DeStefano stated that this has been a very interesting year in Sacramento with a variety of Legislative actions going through the system that could affect the City and State dramatically. Everything from cities going bankrupt to a variety of new regulations and processes that is required of the cities. Assemblyman Hagman has played a significant role in many of those measures and is scheduled to speak this evening; however, it appears that he is running late. NOVEMER 1, 2011 PAGE 2 CITY COUNCIL CM/DeStefano reported that the City continues to move forward in opposition to the Southern California Association of Governments proposal to develop an east/west freight corridor along the San Jose Creek wash property as part of the ongoing development of their regional transportation plan. CM/DeStefano announced that this Thursday, the City will again attend the SCAG's regional meeting in downtown LA at the SCAG office. C/Herrera has been leading the charge on behalf of the Council and the community providing the committee with the City's thoughts and concerns regarding the proposal for truck lanes on the San Jose Creek wash right-of-way property as well as, ongoing concern that the project and sole focus on the one route should be eliminated from the plan. Additionally, that the overall regional transportation plan should continue to focus on east/west freight corridor routes and routes that utilize the latest technologies, particularly zero emission vehicles, but do so in a comprehensive fashion that utilizes all major east/west freeway corridors, such as the 10, 210, 60 and 91, thereby eliminating the sole focus on the 91. Staff received information today from SCAG that the focus remains on the 60 corridor but not just the freeway itself. M/Tye announced that once Assemblyman Hagman arrives, Council will break from the Agenda in order to allow Assemblyman Hagman to present his update. 3. PUBLIC COMMENTS: None Offered. 4. RESPONSE TO PUBLIC COMMENTS: None Offered 5. SCHEDULE OF FUTURE EVENTS: 5.1 Election Day— November 8, 2011 — Polls open 7:00 a.m. to 8:00 p.m. 5.2 Planning Commission Meeting — November 8, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 Veterans Recognition Ceremony— November 9, 2011 — 9:00 a.m. to 11:00 a.m. — Diamond Bar Center, 1600 Grand Avenue. 5.4 Traffic and Transportation Commission Meeting — November 10, 2011 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.5 Veterans Day Holiday — November 11, 2011 - City Offices closed in observance of the Veterans Holiday. City Offices reopen Monday, November 14, 2011 at 7:30 a.m. 5.6 City Council Meeting — November 15, 2011 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. NOVEMER 1, 2011 PAGE 3 CITY COUNCIL 6. CONSENT CALENDAR: C/Evereft asked that item 6.1(b) Regular Meeting Minutes and Item 6.7 be pulled for further discussion. C/Evereft moved, C/Herrera seconded, to approve the remaining Consent Calendar items. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1. CITY COUNCIL MINUTES 6.1(a) Study Session of October 18, 2011 —Approved as submitted. 6.2 PLANNING COMMISSION MINUTES — Regular Meeting of September 27, 2011 — Received and Filed. 6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of August 11, 2011 — Received and Filed. 6.4 RATIFIED CHECK REGISTER — Dated October 13, 2011 through October 26, 2011 totaling $1,125,679.45. 6.5 APPROVED TREASURER'S STATEMENT— For the Month of September 2011. 6.6 ADOPTED RESOLUTION NO. 2011-44: ACCEPTING THE QUITCLAIM DEED FROM ERNST & YOUNG INC., AS TRUSTEE OF THE BANKRUPTCY ESTATE OF BRAMALEA, INC., OF ITS INTEREST IN PROPERTY LOCATED IN THE STARDUST MINI-PARK. 6.8 AWARDED A THREE YEAR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES CONTRACT FOR RESIDENTIAL AREAS AND ARTERIAL ZONES ROAD MAINTENANCE PROJECT TO ONWARD ENGINEERING STARTING WITH RESIDENTIAL AREA 1A AND ARTERIAL ZONE 6 IN THE AMOUNT OF $83,750 AND AUTHORIZED A CONTINGENCY AMOUNT OF $12,562.50 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $96,312.50. 6.9 AWARDED PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR ON-CALL SOILS AND GEOTECHNICAL ENGINEERING ' SERVICES WITH (a) LEIGHTON AND ASSOCIATES, INC.; (b) WILDAN GEOTECHNICAL; and (c) NINYO AND MOORE, FOR A PERIOD OF THREE (3)) YEARS. NOVEMER 1, 2011 PAGE 4 CITY COUNCIL MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.1(b) Regular Meeting of October 18, 2011 C/Everett referred the Council to Page 8, second paragraph from the bottom of the Regular Council Minutes of November 1st and requested that the last four words of the sentence "there will always be those who misunderstand the intent of the Council's action" be eliminated since the letter had nothing to do with the Council's action. C/Everett referred to the letter received and read by M/Tye as a disrespectful and spiteful letter and wanted something to that effect included in the summary. M/Tye stated that he was comfortable with how the minutes reflected his comments and that he wanted the first part of the minutes to remain as written. It was his intent to share the letter with everyone; but doesn't believe it needs to be verbatim in the minutes. He did agree that the last four words "of the Council's actions" could be stricken from the last sentence. 6.7 ADOPT RESOLUTION NO. 2011-45: ESTABLISHING NO RIGHT TURNS ON RED FROM THE NORTHBOUND DIRECTION OF PEACEFUL HILLS ROAD ONTO PATHFINDER ROAD AND ESTABLISHING NO U-TURNS ON PATHFINDER ROAD. C/Everett stated that he felt that this item is an important safety matter and has been thoughtfully considered. He was concerned that there weren't any Traffic and Transportation Commission Minutes reflecting the unanimous recommendation by the T&T Commission and that the minutes that were distributed to him he felt were incomplete. He had discussed the matter with staff and received good additions and wanted to make sure those were included in whatever action may be taken by the Council; specifically, the letter of support that had been received. He indicated that there had also been a comment in opposition; however it had been taken by phone and therefore there was nothing in writing. C/Everett asked that the Council provide the opportunity for anyone who may have shown up tonight to speak on the subject, based on the fact that two mailers had been sent out to approximately 500 people in the area. Also, he appreciated the map that was included as an addendum and asked that the map be included. He said that it showed clearly how far and where the nearly 500 noticed parties were, which essentially covered anybody that would use the street for a right turn would be affected. Finally, he stated that he felt very uneasy not having the minutes of the Traffic and Transportation Commission meeting in draft form or in adopted form. He wanted to make sure the Council respects their actions by that at a minimum to include their minutes in the staff report. The staff report did speak to those items. He trusts that. He respects staff and thanks them. NOVEMER 1, 2011 PAGE 5 CITY COUNCIL C/Herrera said she was confused because the Traffic and Transportation Commission unanimously forwarded this recommendation to the City Council and asked if C/Evereft was asking that this item be tabled to get more input? C/Evereft said he was asking that the Traffic and Transportation Minutes be included to support the Commission's recommendation. Not that we don't believe them or trust them, but just a matter of courtesy and respect to them and also so that if somebody looks at these motions down the road there's a document showing that they did meet, that they approved the Minutes with this recommendation as backup. C/Tanaka moved, C/Herrera seconded, to approve Consent Calendar Items 6.1(b) and 6.7. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARING: None 8. COUNCIL CONSIDERATION: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: (Continued). 2.1 Sacramento Legislative update by Assemblyman Curt Hagman. Assemblyman Curt Hagman reported that the Assembly was in Session from January to mid-September. Obviously, the biggest item is the State Budget and the fact that the State is still spending more than it takes in. This year the budget was passed with triggers on income levels at a certain amount and additional cuts to services such as education. It appears that the triggers will take effect in January during the next session. Another item that will affect all California communities is the public safety realignment This means that of the 30-35,000 inmates housed in our county jails, who should be sent to prison awaiting trial or service in time, will probably be let out much quicker than one would expect placing additional pressures on local law enforcement. In January, the Assembly will address adjusting these issues and dealing with the budget. There is a "public goods" charge that is placed on all utilities which expires January 1. Pressure was placed on the Assembly this year for another proposal for a "public goods charge," which is the surplus everyone pays on their utility bills to support certain programs. This fee or tax on top of what residents normally pay for utility bills amounts to about $20 billion over five years. The High Speed Rail project tripled the original amount of$33 billion to almost $100 billion so it is questionable whether NOVEMER 1, 2011 PAGE 6 CITY COUNCIL That project will continue. The theme of this year is that a lot of the bad bills that were vetoed by Governor Schwarzenegger during the last six years of his career were brought back to the Assembly. Some of the old bills made it through Assembly and some were killed on the floor of the committee. Not a lot of new bills were introduced except for protection of different public workers and there are a lot more restrictions on local government to do certain kinds of contracts in certain ways which will require a lot more tools from cities and which may affect decisions that D.B. and its residents will have to face. For the most part, the changes for this District will be with public safety and educational funding. C/Everett acknowledged and thanked Assemblyman Hagman for his efforts on behalf of the District. He stated that he had the pleasure of attending an event co-hosted by Assemblyman Hagman and Chino Hills Mayor Ed Graham for small businesses. Also during the event State controller John Chang spoke and announced that the State might have some of$6 billion of unclaimed assets? Anyone interested in finding out if they are entitled to any unclaimed assets can go to www.claimit.ca.gov or call 800-992-4647 to see if they are entitled to any unclaimed assets. Overall, it was a fast paced, interesting and factual education for small businesses. He again thanked Assemblyman Hagman for the seminar. Assemblyman Hagman said that unfortunately, the State seems to make things very difficult for small business or businesses in general by proposing from 3 to 4,000 new laws per year. It makes it difficult for small businesses to keep up with current laws. It is something the Assembly continues to think about how to make it easier for businesses. He thanked the Council for their representation on behalf of the residents. 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka congratulated D.B.'s newest Eagle Scout, Richard Kinder from Troop 730. He attended Marlene Dunn's retirement celebration after a long career with both D.B. and Brea's Parks and Recreation Departments; attended the Senior Citizen's Halloween Dinner Dance where there were wonderful costumes and prizes. He attended the Quail Summit Elementary Fall Fun Festival and Haunted House fundraiser where the DBHS Leo's constructed and worked the Haunted House. He also attended the Washington Street Mini-Park groundbreaking of which the highlight of the event was having young children make personalized tiles that will be installed on the wall in the new park. Monday through Thursday last week DBHS Leo Club and other high school organizations helped construct the City's Haunted House and on Sunday and Monday some of the members worked the 3D Haunted House. On Halloween evening members from DBHS And Chaparral Leo Clubs worked the City's Fall Fun Festival by running the various game booths. D134-Youth in Action also sold snacks and drinks. There was also a balloon artist and professional photographer present. He thanked CSD/Rose, RS/Tarazon and other staff members for doing a wonderful job. Last NOVEMER 1, 2011 PAGE 7 CITY COUNCIL week he attended the WUVSD Teacher of the Year presentations and congratulated all 15 Teachers of the Year and District Teacher of the Year, Anna Land fro m Chaparral Middle School. On Wednesday he attended the Red Ribbon Ceremony at Armstrong Middle School and this past Friday attended the Goodwill Store and Donation Center Ribbon Cutting Ceremony in the Bob Big Boy's Center and that evening he attended the Pantera Elementary School 10- year Anniversary celebration. He congratulated the volunteers that worked on the Haunted House and Fall Fun Festival. C/Everett said he too attended many of the events that C/Tanaka spoke about. He also attended many events for Red Ribbon Week. He extended his thanks and congratulations to CSD/Rose and his entire staff on the success of the Fall Fun Festival and Haunted House. Volunteers from the community were there both nights along with C/Tanaka and his wife Wanda who offered encouragement. Thanks to all who participated. He spoke about the unbelievable turn of 95 years the Goodwill tradition has been helpful to the community and now they have a classy new look at the D.B. store on Golden Springs Drive. Ninety-three percent of their budget goes to people and programs which Goodwill is fixed on with strategic planning and day-to-day operations. Their motto is "transforming lives through the power of work" and they serve people with disabilities or other vocational challenges as well as, businesses like those in D.B. by providing education, training, work experience, and job placement services. Goodwill is a real community partner and brings a new retail presence. He would encourage everyone to visit the store. He thanked attendees, his colleagues and staff for their daily support. C/Herrera said she too attended many of the events that others mentioned. Red Ribbon Week at Armstrong Elementary was a very exciting event. Watching the dedication of Washington Street Mini-Park was exciting for that neighborhood for folks who have waited for several years to have a green area. It will be a very nice park once it is completed. On another note, this is election season and sometimes rumors spread and take on a life of their own and people believe the rumors are fact and wanted to correct one falsehood that came to her attention recently. That Carol Herrera wants to discontinue the Diamond Ride Program, which is completely false. This City Council is not considering that nor has it been brought to the attention of the City Council to be placed on the agenda. The last time the City Council discussed the Diamond Ride program for seniors was a couple of years ago and that she had voted to make improvements to cut away some of the abuses so that there would be more money available for seniors that need the service. It is very unfortunate that some individuals are spreading this false rumor and scaring senior citizens and to that she says "shame on them." MPT/Chang invited everyone to follow her on Twitter and Facebook. She has been incredibly busy during the past couple of weeks. She attended the 2011 Waste Energy Summit at the Lao Center for Regenerative Studies at CalPoly University which was a discussion on the opportunities of bio-methane purifi- NOVEMER 1, 2011 PAGE 8 CITY COUNCIL cation as a viable supplement to natural gas. Energy will be a huge issue for California in the future and there is great interest in seeking methods to reduce carbon emissions through biological sources such as methane as supplemental fuel. It was a great dialogue between policymakers, energy and waste industry leaders such as Waste Management and Valley Vista as well as, Sempra Energy. She attended the Pomona Valley YMCA Celebrity Waiter Luncheon to support programs and services of the Pomona Valley YMCA She had to dress up as a clown because her table's theme was a circus. Anything for charity and to support the youth! She attended the Goodwill of Southern California retail store grand opening which was phenomenal because there were at least 100 people waiting in line before the grand opening. Goodwill is not only a retail store, but as their Mission Statement indicates, they are transforming lives through the power of work. Goodwill provides education, training, work experience and job placement services. Another very impressive part of Goodwill is that nearly ninety-three percent of their budget is dedicated to employment programs and services. Please visit Goodwill because you will find some hidden treasurers and give support to the employment programs. She attended the California Redevelopment Law Reform which talks about causes and consequences of what has been discussed at the State level. It was spearheaded by the American Society for Public Administration and the College of Business and Administration at the University of LaVerne. The panel discussed State impacts, local impacts and legal issues regarding redevelopment. She believes oral arguments begin November 10 and one can watch on CAL Channel at 10:00 a.m. Yesterday she attended Pantera Elementary School's parade and Haunted House. It is amazing to see how a small group of parents can transform the cafeteria to an amazing Haunted House. She was completely blown away by the project and will be posting photos on her Twitter account. The Diamond Bar Educational Community Roundtable had an excellent meeting today attended by both Superintendents. It was great to see schools from both districts in D.B. working together for the betterment of the students and community while promoting community cohesiveness, the basic goal of the Roundtable. Superintendent Richard Martinez shared great ideas that they have implemented at their schools. He brought with him a flier that they created as a result of some of the comments from the last D.B. Educational Community Roundtable meeting. It was very heartening to see the timely responsiveness of the administrators. Today was Superintendent Dean Conklin's first meeting. He was very impressed and will be talking at the Board Meeting about the D.B. Educational Community Roundtable and encouraging participation. Both superintendents have committed to the organization and will be attending future meetings for which she is thankful. Again, the Roundtable serves as a bridge for parent organizations from the two school districts in D.B. to promote unity and educational excellence throughout D.B. Anyone interested in participating on the Roundtable should contact her. A very, very important issue is the zip code issue and affected residents have received surveys by mail. For those who have not been apprised, D.B. shares a zip code with the City of Walnut (91789) and because of that it has resulted in mail delivery delays, lost mail, identity issues and misallocated sales tax revenues for D.B. and its residents. Please vote in favor of a consolidated zip NOVEMER 1, 2011 PAGE 9 CITY COUNCIL code and return your survey no later than the November 30 deadline. M/Tye reminded everyone who received the zip code survey's to please be sure to complete and return them no later than the November 30 deadline. The Washington Park groundbreaking ceremony was terrific and the City looks forward to the ribbon-cutting ceremony next June or July when the completed facility is delivered to the neighborhood. He encouraged everyone not only to return their zip code surveys but to please vote next Tuesday. It is unusual to have a voting day on a non-Council meeting day. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council meeting at 7:15 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2011. MAYOR STEVE TYE Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION THE GOVERNMENT CENTER AUDITORIUM DIAMOND BAR, CA 91765 SEPTEMBER 22, 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the SCAQMD/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/ Herndon led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Absent: Commissioner Benny Liang was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Alison Meyers, Community Services Coordinator; Andee Tarazon, Community Services Coordinator; and Stella Marquez, Senior Administrative Assistant. PRESENTATION: Summer Volunteens of 2011 — CSC/Meyers RECESS: Chair/Roberto recessed the meeting at 7:25 p.m. for a reception for the Summer Volunteens of 2011. RECONVENE: Chair/Roberto reconvened the meeting at 7:30 p.m. MATTERS FROM THE AUDIENCE: CALENDAR OF EVENTS: As presented in the agenda. 1 CONSENT CALENDAR: 1.1 Approval of Minutes for the August 25, 2011 Regular Meeting. VC/Herndon moved, C/Owens seconded, to approve the August 25, 2011 Regular Meeting Minutes as presented. Without objection, the motion was so ordered with C/Grundy abstaining and C/Liang being absent. SEPTEMBER 22, 2011 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS 21.1 Recreation Program Update — CSC/Tarazon VC/Herndon asked why staff was soliciting only one food vendor for the entire Concerts in the Park series. He felt there should be two at each concert because the waiting lines tend to get quite long at times. He thanked staff for the additions to the financial statement which is more in line with what the commission is looking for. CSC/Tarazon explained that one vendor is staff's recommendation. The majority of the non-profits that operate food booths do not necessarily do so, on a consistent basis. Unfortunately, there were some community members who voiced concerns about the quality of the food, how it was being held and the actual food itself. Whereas some of the organizations were outstanding at providing a high quality meal, others fell short and as much as staff can help them by picking out a good menu and assuring good service, it does not always happen. Therefore, it made more sense to have one food vendor as long as they offered a different menu from time to time. Also, there has never been a second vendor at the event because the concert series runs for such a short time and the majority of food is purchased during the concert time from 6:30 to 8:00 p.m. and most vendors felt it was not worth having two vendors on scene. Chair/Roberto asked how much the vendors make at the Concerts in the Park. CSC/Tarazon responded that most vendors expect to sell about 250 meals averaging $6 to $7 per meal for a total of $1500 gross per event. C/Owens asked the fee for the Rose Bowl. CSD/Rose responded that it was $84 per person. C/Owens commented that the commercials are a nice touch at the Concerts at the Park. CSC/Tarazon responded that the Public Information Department creates those commercials. C/Owens felt they were a great marketing tool. C/Grundy asked if the City offered classes specifically aimed at helping folks through tough economic times. CSD/Rose responded that in the past there have been financial planning classes but he is not sure they were geared toward current economic conditions. He will check on that possibility. 2.1.1 PowerPoint Presentation — D.B. Day at the LA County Fair — CSC/Tarazon. 2.2 Parks Report— PMS/Jordan C/Owens asked if there were many rabbits in the parks and PMS/Jordan responded yes, especially at Pantera Park, Peterson Park and sporadically throughout other parks.' The Coyote count is lower and there was extended cool weather after the rain which creates perfect breeding weather and environment for the rabbits to reproduce in high numbers. SEPTEMBER 22, 2011 PAGE 3 P&R COMMISSION C/Grundy asked if the vandalism at Sycamore Canyon Park was taking place at night and PMS/Jordan responded "yes." C/Grundy asked the general vandalism rate. PMS/Jordan said there had been no major incidents until recently. VC/Herndon reiterated his recommendation that the City invest in some security cameras that could be moved from location to location. In fact, if it was advertised that the areas were under surveillance it might act as a deterrent. 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose reported that bids were opened on September 13. Sixteen bids were submitted with a range of $383,000 to $623,000. Since bid opening, there was a bid protest against the lowest bid by two of the bidders. The bid protest was upheld and the low bid was rejected. The second low bidder's bid was also protested. After reviewing the bid, the City Attorney rejected the protest and the plan is to award the contract on October 4. During the time from the award of contract through the pre-construction meeting staff will schedule a time for the Washington Park neighborhood children to complete the tiles during a ground-breaking ceremony. Construction is expected to take about 200 days. C/Owens asked why there was such a wide range in the bids for a small project and wondered if there was a problem with the bid documents. CSD/Rose explained that the first round low bid was $508,000 and staff listed the shade structure and monument sign as "bid alternate items." Bid amount on those two items were estimated to be about $80,000. The current low bid of $412,000 from $508,000 is comparable to the previous bid. C/Grundy asked for a simple understanding of the bid protest process. CSD/Rose explained that the number 3 bidder protested at least five items from the new low bidder. There is only $2000 separating the two bids. Some of the items were errors on the bid sheet — one for two cents and one for 18 cents. There is a statement in the City's specifications that the City has a right to reject any bid that contains any mathematical errors. On that particular item, the protesting contractor asked that the City reject the bid based on mathematical errors. Since the net result of the error was 80 cents the attorney said that it was an irregularity that could be waived. If the City Attorney determines there is no advantage to the low bidder, the protest would likely be rejected. 2.3.2 Silver Tip Mini-Park — CSD/Rose stated that the contract was awarded on September 20. Contract documents have been requested and once received, staff will schedule the pre- construction meeting with construction to commence in two or three SEPTEMBER 22, 2011 PAGE 4 P&R COMMISSION weeks from that meeting date. Construction is scheduled to take about 120 days. VC/Herndon asked if this project would shut down the park and CSD/Rose responded affirmatively. 2.3.3 Sycamore Canyon Park Trail — Phase IV— CSD/Rose reported that the contract was awarded on September 20. This project will cover the trail behind Rio Lobos as well as, the 10 free-standing information panels included in the grant award. Construction is scheduled to take about 90 days. 2.3.4 Parks Master Plan Update — CSD/Rose stated that all corrections have been completed. Staff anticipates delivery of the electronic format next week. As soon as it is received it will be delivered electronically to each of the Commissioners. In addition, the master copy will be delivered to staff for copying which will require a six to eight week lead time. 3., OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Grundy thanked everyone involved with the Concerts in the Park series. He again expressed a general appreciation for the great job staff does. The City and the parks are very well kept. C/Owens thanked staff for their participation in the very well-organized D.B. Day at the LA County Fair. It appeared that everyone was having a good time. He was very impressed with the organization, attendance and commercial feature for this year's Concert in the Park series. He announced he would be attending Lorry's retirement breakfast. VC/Herndon echoed his appreciation for staff. He was delighted to have all of the Summer Volunteens present to be honored. He felt it was a fantastic program that Would continue forward and might possibly be expanded. Chair/Roberto concurred with previous speakers and congratulated Alison Meyers on the Volunteen program. He asked if there was any update on the NFL Stadium. CSD/Rose said he believed there was a news conference in D.B. yesterday but he has not heard any details. He said he believed that players were present in support of the stadium. He reiterated that the City would not likely have any further information until the end of the season (February/March). Chair/Roberto said that a lot of what might come out of the Parks Master Plan will hinge on whether the stadium is going to be local. C/Owens said there was an article in the paper yesterday indicating that they were pushing for this location but that nothing would be forthcoming for awhile. SEPTEMBER 22, 2011 PAGE 5 P&R COMMISSION C/Owens said he attended the AARP Conference in Los Angeles today and wondered if any D.B. seniors were attending because there was a lot of very good information. Next year the conference is in New Orleans. ADJOURNMENT: VC/Herndon moved, C/Grundy seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:17 p.m. The foregoing minutes are hereby approved this day of 12011. Respectfully Submitted, BOB ROSE, SECRETARY Attest: DAVE ROBERTO, CHAIRMAN Agenda 4 6.3 Meeting Date: November 15, 2011 ............ ............... CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man r TITLE: Approval of Amendment to Conrract with LPA, Inc in the amount of $150,000 for additional City/County requested architectural services for design of the City Hall/County Library campus; authorize an additional $40,000 contingency for as needed design services for City Hall or LA County Library for a total authorization of $711,640; and appropriate the necessary funds from General Fund Reserves. RECOMMENDATION: Approve FINANCIAL SUMMARY: There are sufficient funds available in the City's unrestricted General Fund reserves for this expenditure. BACKGROUND: In August 2010 City Council approved an agreement with LPA Inc. for architectural services for City Hall and library in an amount not to exceed $496,800 and authorized a contingency amount of$24,840 (5%) for a total authorization of$521,640. At that time the design contract was awarded, the City envisioned, relative to the City Hall portion of the project, basic tenant improvements to the interior office space. As for the design of the County Library, the assumption was the improvements would be limited to the conceptual drawings submitted by the architect during the Request for Proposal process. DISCUSSION: Once the design process began, the City, as part of the City Hall project, directed the architect to provide additional design services outside the scope of the original contract for items such as creation of a secured parking area for City vehicles; creation of a designated flagpole area; enhanced video security and surveillance of the facility, and exterior access improvements for delivery of equipment, materials and other items that are utilized by City crews in the delivery of services to City residents. The cost of these additional design services exceeds the original contingency amount. In addition to these specific City-requested design services, the architect has provided anticipated routine additional design services for minor change orders in the field as part of the normal course of construction. The attached letter from LPA, Inc. details the scope of these additional City-requested services. In addition to the items mentioned above, County Library staff has recently requested specific additional architectural design services that may have substantial cost implications. Specifically, the County has requested LPA provide a cost estimate to provide alternate design concepts for the proposed reading garden area as well as additional design services to incorporate suggestions from the Friends of the Diamond Bar library as to how best utilize their donated funds. The Friends recently announced a donation of up to $80,000 to fund as yet to be determined improvements at the new library. In order to properly integrate these improvements and provide the appropriate direction to the General Contractor, the architect will likely be required to modify the current architectural drawings. In addition there may, depending on the specific scope of these changes require additional services from the architect's subcontractors such as the electrical engineer or landscape architect. Since neither of these additional services (reading garden modifications nor Friends donation) are well defined at this time, the architect proposes, and City and library staff concurs, the additional work shall be completed on a time and materials basis at a not to exceed cost of$20,000 plus reimbursable expenditures for each issue or a total cost of not to exceed $40,000 plus reimbursables. These additional design costs will be paid by the County. Per the contractual reimbursement agreement between the County of Los Angeles and the City, the cost of any additional design costs or other architectural services specific to the construction of the library shall be paid by the County of Los Angeles. At the conclusion of the project, the City Council shall receive a report of all expenditures relative to the project which will include a breakdown of the expenditures for City Hall and expenditures for the library, which has been previously mentioned, will be paid by the Los Angeles County. PREPARED BY: David Doyle Assistant City Manager � � ��H �& � ~ CITY DFDIA MOND BAR --- - 2I825Copley Drive � Diamond Bar, CA 91765 Attn: David Doyle, Assistant City Manager IO, 2Ul� � November � DearDavid— Based upon our recent meetings, please see the following letter with regards to our original fee � proposal and the additional scope ofwork since that time —�—� . When the City of Diamond Bar and LPA, Inc. (LPA) negotiated the architectural and engineering services during the summer of2OlO,the fee was based upon the City's RFP dated June Ol, 2010, LPA'a proposal dated June 24, 2010, LPA'sfeo proposals dated June 22, 20I0 (refer to attached Preliminary Range of Probable Cnds)/and the contract signed between the City and LPA dated August 17, 20I0. However, after commencing Schematic Design, additional scope and program have been incorporated into the project on the site, in the City Hall and in the Library. In an effort tobecompensated forLPA'aoosbspentduringdesignanddooumontationandthehoumthatwi|| be spent during consL,udion administration, LPA is requesting the fees for the additional services listed below. CITY/AUL Design and documentation of the City Hall that was above and beyond the original fee scope: I. Site work $35,500 = Secured parking area � Flagpoles = North ramp for added scope ofWillow Room � East ramp (is not required bycode tu6e upgraded since |tisanexisting exit) = Revisions tuexisting drainage swa|es and existing asphalt/concrete "trip hazard" outside of the accessible path of travel ' 2. First floor Multi-Purpose Room and Willow Room—The RFP�(re�rto $21,825 at�mhedhighlighted excerpt) rdm � tothef|mtf|oora,eostobeindudedin the City Hall project onjust the first page. The RFPalso does not include the Willow Room. 3. Emergency back-up generator hook-up, power and cooling for six (6) rooms $15,750 4. Added HVAC "Trane" controls asAdditive Alternate during Addendum No. l SUBTOTAL [ 5 E.E& LE A LIBRARY � Design and documentation of the Library that was above and beyond the original he scope: l. Increase in quantity ofweekly site visits and construction meetings to 40 $9,700 *eeks/netingsto equal duration of construction (contract schedule identifies As incurred � 32weeks/moet|ngs) SUBTOTAL ' TOTAL � Thank you for your time and consideration. Sincerely, DenisaMonde|saohn LPA, Inc. Agenda Item # 6 . 4 Meeting Date: November 15, 2011 caT fl CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man(g TITLE: APPROVE AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH J.H. DOUGLAS & ASSOCIATES, IN THE AMOUNT OF $165,333 FOR THE PREPARATION OF AN EIR FOR THE IMPLEMENTATION OF HOUSING ELEMENT PROGRAMS, AND APPROPRIATE $32,633 FROM GENERAL FUND RESERVES. RECOMMENDATION: Approve. FISCAL IMPACT: An additional General Fund appropriation of $32,633 is requested at this time to fund the Housing Element implementation effort based on the following fiscal analysis: • The FY 2011/12 Annual Budget includes an appropriation of $125,000 for the preparation of General Plan amendments, municipal code amendments and zone changes required to implement the recently-adopted Housing Element. There is also a balance of $7,700 remaining from the original contract with the Consultant, providing a total of$132,700 going forward. • Staff and the Consultant have recently developed and refined the scope of work to implement the Housing Element programs, which includes the preparation of an EIR, and estimates the cost to be $150,303; the addition of a 10% contingency to this total raises that estimate to $165,334. Therefore, an additional appropriation of $32,633 is needed. The estimated timeframe for completion of the project is November/December of 2012, so the final invoices for the Housing Element implementation project will not be billed to the City until approximately the middle of the 2012/13 fiscal year. BACKGROUND: On October 2, 2007, the City entered into a consulting services agreement with the planning firm Conexus for the preparation of the City's 2008-2014 Housing Element update. In 2009, Conexus was dissolved, and the contract was reassigned to project manager and former Conexus partner John Douglas' new firm, J.H. Douglas & Associates. Mr. Douglas has done excellent work guiding the City through the complex process of achieving State certification of our Housing Element update. His efforts included drafting the Housing Element document, negotiating with the California Department of Housing and Community Development (HCD) on the City's behalf, leading several study sessions with the Planning Commission and City Council, and preparing the required environmental documentation pursuant to the California Environmental Quality Act (CEQA). These efforts culminated in HCD's certification and the City Council's adoption of the Housing Element update on January 18, 2011 and April 19, 2011, respectively. SCOPE OF WORK Program 9 of the 2008-2014 Housing Element update includes a commitment to rezone 15.6 acres of land for multi-family development at a density of 30 units per acre in order to accommodate the City's regional housing need. In addition to selecting rezone sites, implementation of Program 9 will require the preparation of an Environmental Impact Report ("EIR") to evaluate and disclose the potential environmental effects if such sites were rezoned and developed accordingly. Although the rezoning process will be the primary focus of the EIR, the Housing Element Action Plan (Chapter V) includes other Municipal Code amendments related to housing for persons with special needs, which also will be analyzed so that the EIR will provide complete CEQA documentation to support the City Council's adoption of the proposed Code amendments. As staff's consultant for the recently adopted and certified Housing Element update, Mr. Douglas is uniquely qualified to continue working on the City's behalf as we begin implementing the document's policies and programs. It is also worth noting that the 2008-2014 Housing Element was completed within the budget originally set forth under the initial contract with Mr. Douglas PREPARED BY: Greg Gubman, AICP Community Development Director Attachment: Amendment No. 1 to the City's Consulting Services Agreement with J.H. Douglas & Associates 2 AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT FOR THE 2008-2014 HOUSING ELEMENT This Amendment No. 1 to the CONSULTING SERVICES AGREEMENT FOR 2008-2014 HOUSING ELEMENT UPDATE ("Amendment") is made and entered into this day of 2011, by and between the City of Diamond Bar, a municipal corporation (hereinafter referred to as "City") and J.H. Douglas & Associates (hereinafter referred to as "Consultant.") RECITALS A. City and Consultant heretofore entered into a Consulting Services Agreement dated October 2, 2007, ("Agreement") to prepare the City's 2008-2014 Housing Element update ("Housing Element") and related environmental analysis pursuant to the California Environmental Quality Act ("CEQA"). B. On January 18, 2011, the California Department of Housing and Community Development (HCD) conditionally certified the Housing Element pending its adoption by the City Council. C. On April 19, 2011, the City Council adopted the Housing Element by its passage of Resolution No. 2011-11. D. Program 9 of the Housing Element includes a commitment to rezone 15.6 acres of land for multi-family development at a density of 30 units per acre in order to accommodate the City's regional housing need. In addition to selecting rezone sites, implementation of Program 9 will require the preparation of an Environmental Impact Report ("EIR") to evaluate and disclose the potential environmental effects if such sites were rezoned and developed accordingly. Although the rezoning process will be the primary focus of the EIR, the Housing Element Action Plan (Chapter V) includes other Municipal Code amendments related to housing for persons with special needs, which also will be analyzed so that the EIR will provide complete CEQA documentation to support the City Council's adoption of the proposed Code amendments. E. The parties now desire to amend the Agreement by authorizing the Consultant to prepare the EIR, and increasing the compensation to account for all associated consultant costs. NOW THEREFORE, in consideration of the foregoing and the promises and covenants contained herein, the Agreement is amended as follows: Section B.3(a) of the Agreement is hereby amended to read as follows: City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "N' (heretofore attached to this amendment), and subject to the terms set forth under Subsections (b) through (d). Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $207,633, calculated as follows: Page 1 Original Contract Fee $43,430 Contingency $6,600 Original Contract Subtotal $50,030 Unused Balance ($7,700) Balance Forward $42,330 Contract Amendment No. 1 Fee $150,303 Contingency $15,030 Amendment No. 1 Subtotal $165,333 Amended Contract Total $207,663 Except as set forth in this Amendment, all other terms and conditions set forth in the Agreement shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Consulting Services Agreement for the 2008-2014 Housing Element Update as of the day and year first set forth above. ATTEST: CITY OF DIAMOND BAR By: By: City Clerk City Manager APPROVED AS TO FORM: "CONSULTANT" By: City Attorney Its: Page 2 EXHIBIT "A" PROPOSAL TO PREPARE THE 2008®2014 HOUSING ELEMENT EIR CITY OF DIAMOND BAR J.H. DOUGLAS & ASSOCIATES NOVEMBER 1, 2011 Scope ofWork Housing Element EIR City of Diamond Bar UU~ APPROACH AND SCOPE OF WORK A. PROJECT UNDERSTANDING AND KEY ISSUES Background. The City Council adopted the Housing Element update on Aoh| 19. 2011. Program 9 of the Housing Element includes a commitment to rezone 15.6 acres of land for nlV|ti-fonni|y development at a density of 30 units/acre in order to ocmJrnnnodote the Qb/'o regional housing need. Several vacant parcels inthe vicinity ofDiamond Ranch High School have been identified as hey opportunity sites for this purpose (see Housing Element Appendix B). The rezoning process will be the primary focus of the BR. However, the Housing Element Action Plan (Chapter V) includes other Municipal Code amendments related to housing for persons with special needo, which also will be analyzed sothat the E|Flwill provide complete CEQA documentation to support the City Council's adoption of the proposed Code amendments. An important consideration through the BR onekmio is the requirement of state |avv that multi- family housing be permitted ''bv right' (i.e, without subsequent discretionary review that constitutes o "Project" under CEQ4) on sites that are rezoned to accommodate m F|HNA shortfall (Government Code Section 65583.2.i). As naau|t. the E|R must carefully examine potential environmental impacts associated with aibao to be rezoned prior to the preparation of specific development plans. Generally opeohing, subsequent environmental review of specific development proposals on rezoned oUee will be limited to ensuring compliance with development regu|abono, mitigation measures and conditions of appnova|, compliance with permit requirements of other governmental agencioe, or additional review pursuant to CEQA Section 21100 (i.e., when theme are changes to the project, changes to the circumstances ! surrounding the project, ornew inforrnaiion\. ! � Level of Detail. The level of detail in the BR impact analysis for the rezone ndaa will be � conducted at a site-specific level of detail relying on known information (of policy/regulatory � actions) and n���onob|eoeounnotiono /offutuneinnp|�nnenb*tion\. Since nodexe|opnnerdplans � ' .. ` ' are available for any of the candidate sites, development "envelopes" and assumed dwelling / unit totals will boused based onthe proposed zoning regulations. For example, the lack ofsite plan-level information is not critical for some ieouea, such as traffic impacts on the circulation netmxork, since these impacts are dependent on the number and type of dwelling unite in the project and the general location of the point of access to adjacent stnaete, but not the arrangement ofbuildings onthe site. Other issues, such oatraffic design hazards oremergency acceoo, are related to the physical configuration of the project and therefore will be addressed through design criteria and mitigation measures. The analysis of proposed citywide regulations, such as the designation of o zone where � emergency shelters may baestablished by-right, will contain a generalized analysis of the kinds ofimpacts that could occur since no specific location has yet been identified for development. As part ofour analysis, the E|R will identify development standards that would be expected to mitigate potential impacts (ouch as for parking and exterior lighting) in order to create on ordinance that ia "oe|f-nniUgating''tothe extent possible. Performance Standards and "Self-Mitigation". The proposed Housing Bement � implementation actions include the creation of new General Plan land use designation and zoning district that allow multi-family housing by-right at a density of 30 units/acre. Thenefora, the site-specific zone changes that are ultimately approved should identify clear oritario, threoho|da, and padbrnnonca standards that subsequent projects must satisfy in order to avoid Scope of Work Housing Element EIR City of Diamond Bar significant impacts. This requirement will be met in two ways: first, we will work with City staff to include performancestandards inthe new zoning district that reflect the analysis and mitigation measures identified in the BR. By including performance standards, the.BRcan rely on Project Design Features (P[}Fa) to avoid or reduce potential impacts. Second, the E|RviU establish mitigation measures and recommend conditions ofapproval for specific sites that clearly identify objective design parameters or standards that must be satisfied by the developer prior to obtaining construction or occupancy permits. Such requirements will typically identify the standard to be nnat, the timing (e.g., prior to issuance of o grading pernmQU, and the reviewing entity (e.g., Community Development Director). While some of these follow-up actions could require review and approval by other governmental agencies (e.g., California Department of Fish and Game or Regional Water Quality Control Boond), these actions would not constitute a "discretionary" process triggering CE(]A review so long as the project is consistent with the regulations and standards. B. SCOPE OF WORK TASK 1: PROJECT INITIATION Subtask 1'1' Project Kick-off Meeting We recommend that the project be initiated with a kick-off meeting with key Qb/ staff and the Project Team. Adthio nneatinQ, we will review the preliminary project description, the approach to the E|R. and the scope ofwork. Acomplete and accurate project description ieon essential component ofalegally adequate E|R. Key contacts and information resources will beidentified, and a project schedule with milestone target dates established. As part of this taoh, we will prepare usuggested E|Rformat for review and approval bvCity staff. Subtaak 1.Z Data Gathering and Document Review The Project Team will obtain and review available data for the project as well as policy documentation from the City, local agencies and public utilities, and any applicable State and Federal agencies. Our proposed scope of work osoVnnee that the City will make available all relevant information and resources in o timely nnonner, and that the data provided will be adequate for CEC>A purposes. City staff will assist the consultant tamnn with identification and collection of any data, reports and studies previously prepared for the candidate sites and surrounding pnopertiea, and other pertinent city-wide information documents. If needed for the project, it is assumed that City staff will also provide the consultant haomn with G|8 data. The consultant team will review available reports and data with staff and discuss which, if any, information needs to be updated and where additional work may be necessary. As port of the data gathering effort, the consultant team will also take advantage of this early opportunity bJbecome fully acquainted with issue areas through ofield survey ofthe candidate aibae. VVesuggest the site tour beconducted at the outset with key members ofthe consultant team and City staff. |nour experience with other projects, vvehavgfoundthietobeoneffectiva method of getting everyone ''on the same page" with regard to the most important issues and potential pitfalls. Subtask 1,3. Revised Work Program and Schedule � During the Project |nitiationPhaee. theecopeofxvorkvN|| berefnedaenaoaoamryioraf|ectaAy insights gained. J.H. Douglas &Associates -3- November 1. 2O11 Scope of Work Housing Element EIR City of Diamond Bar Subtask 1.4. Preliminary Project Assumptions and Screening Criteria Other items of importance that we recommend be addressed during project initiation include identification of screening criteria for the preliminary candidate sites, thresholds of significance for the EIR, and standardization of key terms and definitions. It may be appropriate for the City Attorney to be involved in the discussions regarding methodology and approach to the alternatives analysis prior to the consultant team commencing work. Subtask 1.5. Preliminary Project Description A clear, well-crafted project description is an essential foundation for a legally defensible EIR. As the principal author of the 2008-2014 Housing Element and Initial Study, we are intimately familiar with this project and its objectives. The project description will provide a detailed narrative of the proposed project, relevant background information, project objectives, and geographical setting as required by CEQA. Work Products: • Kickoff meeting and field survey with City staff • Revised work program and schedule • Assumptions, screening criteria and thresholds of significance • Preliminary project description TASK 2: SCOPING AND PRELIMINARY SITE ANALYSIS Subtask 2.1. Project Description and Initial Study/Notice of Preparation (NOP) In this task, we will expand and revise the preliminary Project Description, as appropriate, to reflect the findings of Task 1. The Project Description will be reviewed and approved by the City prior to publication of the NOP and initiation of the detailed EIR impact analyses. The NOP will describe expected issues and analysis to be provided in the EIR, the reasons for determining that certain environmental effects will not be significant, and the Responsible Agencies with review authority. It is assumed that City staff will distribute the required copies of the NOP. Based on our preliminary assessment, it appears that no significant impacts could occur in the following areas. Therefore, these topics will be briefly discussed in the NOP and dismissed from further analysis in the EIR. • Agricultural and Forestry Resources. The Resource Management Element (p. III-7) of the General Plan notes that while the Tres Hermanos area has been used for cattle grazing, no important agricultural farmlands have been identified in the city by the USDA Soil Conservation Service or the California Department of Conservation. There are also no forestry resources or activities in the city. • Mineral Resources. The MEA (p. II-B-20) indicates that "the mining of aggregate materials within the City limits or sphere of influence of Diamond Bar would not be J.H. Douglas &Associates -4- November 1, 2011 Scope of Work Housing Element EIR City of Diamond Bar economical or practical..." Therefore it is anticipated that this issue will be dismissed / from further review inthe NOP and will not be analyzed in the BR. Subtaak 2.2. Scoping It is oaaumnad that one scoping meeting will be held to provide on opportunity for interested persons and agencies tolearn more about the project mndidentUvconoemmotobeaddreosadin the E|R. The E|R Project Manager will attend the scoping meeting to provide an overview presentation and respond to questions regarding the CEQA process. Following the scoping [needing we will review comments received with City staff and make any revisions to the scope ofwork that are deemed appropriate. Smbtask 2,3. Preliminary Site Analysis This task is intended to identify a "short list" of the most suitable rezoning sites from the list of sites identified in the adopted Housing Element. It is anticipated that this initial screening will focus on nninirnurn criteria required for afeasible candidate site and any"fatal flaws" such as the presence of eiQnd§oan1 hebitot, cultural naeourceo, or geotechnical prob|enno, and establish a ranking based on screening criteria. This analysis will also support the ono|yoie of alternative sites in the BRAlternatives section. � Refined project desoriotion * One scoping meeting � Preliminary aeaeeomnerd of the environmental characteristics of the candidate sites for review byCity staff. TASK 3: DRAFT EIR Administrative Draft EIR An Administrative Draft BRwiU be prepared for City review in general accordance with the standards sat forth in the CECA Guidelines. We will review and incorporate information from existing technical studies and reports as available. The following subtasks are included. Subtaak 3.1: Executive Summary The BRwill contain unExecutive Summary ofthe proposed project andaoaooiatedenvironnnenta| consequences. This information will be presented in tabular format to e|nnp|ifv review by decision- makers and the general public. In compliance with CEQA Guidelines Section 15123. this section will identify: p Each potential environmental impact, and the level of significance mfeach impact m Mitigation measures required w Residual impacts aft* mitigation The Executive 8unlnnery will also note areas of known controversy and on assessment of the alternatives reviewed and their associated impacts. |nconsultation with City staff,the responses to J.H. Douglas &Associates -5- November 1, 2011 { Scope ofWork Housing Element EIR City ofDiamond Bar the NOP and the proceedings of the EIR Scoping meeting will be reviewed to help identify areas of controversy. The Executive Summary will also identify the environmentally superior oKernativeand rationale for its selection. Subtask 3.2: Introduction and Environmental Setting The Introduction will discuss: 1\ Housing E|a[nant background; 2\ the purpose and legal authority of the EIR; 3) a summary of the scope and content of the EIR; 4)the lead, responsible, and trustee agencies; and 5) an overview of the environmental review process for the EIR. The Environmental Setting will be prepared in accordance with Section 15125 of the CEQA Guidelines. It will provide o general description of the existing character of the area, a specific description of each of the housing opportunity eiteo, and an overview of the regulatory setting. It will also define the scope of the cumulative impact analyses. It is assumed that the City will provide alist ofcumulative projects toconeiderinthieana|ysio. a|onQvvithmnnapofthaoep 'actn. We will confirm with City staff the approach to cumulative impact analysis and if list bmoad. include � both the list and the map ofprojects in the Environmental Getting. Subtask 3'3: Environmental Impact Analysis The Environmental |rnpoo[ Analysis will be prepared in conformance with the requirements of CE{JA Guidelines Sections 15126 and 15130 using the guidance in Appendix G of the CEQA Guidelines. Each environmental issue addressed inthe E|Rwill have five main subsections: � � w Setting w Methodology and Significance Thresholds w Impact analysis m Mitigation measures * Residual Impacts The setting will primarily be booed on existing data sources, including the City's General Plan and associated background reports, General Plan Master Environmental Assessment (K8EA). General Plan E|R. the 2008-2014 Housing Element update, and other recant and na|axant environmental doournente, including available documents for the Diamond Ranch High School. Environmental impacts will be quantified when possible and appropriate. If existing data does not allow definitive quontifioation, reasonable assumptions will be used to qualitatively forecast potential impacts. Cumulative impacts will be discussed vxithin this ano|yoia, but at g lesser level of detail than the project-specific impacts. Mitigation nnaaeunae may include a range of design measures and programs as proposed by City staff and the consultant team. All mitigation nnaeounes will be presented in wording that can be directly applied to conditions of approval and will include monitoring requirements. For each impact discussed, the level of significance of the impact after application of identified mitigation measures will be identified' on well as any potential secondary impacts deriving from the identified mitigation. In addition, for each issue area, the pertinent NOP letters will be reviewed to ensure that the BR ono|yaio addresses each ofthe issues raised inthese letters. The technical approach to analyzing each issue area is described below. Some issues may be found not to have any potential significant effects during the NOP process, however. The specific technical issue areas expected to be analyzed in the EIR include the following: Scope of Work � City of DiamondBa • *eooeooa * r0vxnnoQy,vvuua/Qvuaog' * Air Quality 0 Land • Biological Resources w Kk7is* • Cultural Resources 0 Population/Housing • GeologylSoils ~ Public Services * Greenhouse Gas Emissions 0 Rmo/gebnn w Hazards and Hazardous Materials ~ Transpodatiom/Traffid 0 Ltilities/Se/vice8muhenna Aesthetics. The proposed rezoning program would accommodate increased development intensity on each of the selected housing opportunity sites. Several of the sites are visible from public xigxv locations such as along Chino Hills Parkway. Residential development of the sites under the proposed rezoning program would involve the conversion ofopen space toresidential uses. These physical changes would have the potential for aesthetic impacts. The E|Fl will visually characterize each of the housing opportunity sites through photographs to betaken from publicly accessible viewing locations, such as roadways, toidentify visually-sensitive uses that may beaffected bvsubsequent deve|oprnent. We will consult with {}hx staff to identify key viewing locations from which to describe potential visual character changes and view impairment for the post-development conditions. Since detailed development plans for each site have not yet been prepared, we will describe the potential future development of each site in harnls of potential oizo, bu|h, and eoa|a, basad on guidance from proposed development standards (e.g., hei0ht, eetbocka, building danoMx, parking requirements) in the new zoning district. VVheng General Plan policies and development standards would beexpected to influence the potential future buildout of each site, we will include this in the impact discussion. � Based on the site reconnaissance and policy analysis, important visual resources on or adjacent to each of the potential rezoning sites will be identified. The impact analysis will also consider and discuss the expected level ofsite preparation and grading required for future residential development. The visual resources discussion will focus on describing the existing visibility of each site from various |ocations, the expected change in visual conditions under subsequent � buildout oonditiono, and the effects of introducing new structures and lighting. The � analysis will focus on the iaeuoe noted in Appendix G of the CE{]A Guidelines. Where � potentially significant visual impacts are identified, mitigation measures will be developed to avoid orlessen those impacts. If necessary, mitigation measures will be crafted such ' that they can be incorporated into site-specific development standards that would apply tothe subsequent development plans for each site. Air Quality. The proposed rezoning program would beexpected to accommodate an increase in housing dava|opnnant, with associated increase in vehicle trips and electricity and natural gas consumption. In addition, construction activity would generate temporary increases in emissions of ozone precursors and particulates. The air quality section will analyze each of these potential long-term (operational) and short-term (construction) air quality impacts. J.H. Douglas &Associates -7- November 1, 2011 | � Scope ofWork Housing Element EIR City ofDiamond Be ` the NOP and the proceedings of theBR Scoping meeting will be reviewed to help identify areas of controversy. The Executive Summary will also identify the environmentally superior aKernativeond rationale for its selection. Subtask 3,2: Introduction and Environmental Setting The Introduction will discuss: 1\ Housing Element background; 2\ the purpose and legal authority ofthe E|R; 3\ osummary ofthe scope and content ofthe E|R; 4) the lead, responsible, and trustee agencies; and 5) an overview of the environmental review process for the EIR. The Environmental Setting will be prepared in accordance with Section 15125 of the CECA Guidelines. It will provide a general description of the a»jetin0 character of the area, o specific description of each of the housing opportunity sites, and an ovan/i*mv of the regulatory setting. It will also define the scope of the ounnu|edixa impact analyses. It is oasunnad that the City will provide alist ofcumulative projects t000noiderinthiaana|ysie. a|ongwithannapoftheoap 'ects. W*will confirm with City staff the approach tocumulative impact analysis and iflist based, include both the list and the map ofprojects in the Environmental Setting. Subtask 3.3: Environmental Impact Analysis The Environmental Impact Analysis will be pnapnnad in conformance with the requirements of CEQA Guidelines Sections 15126 and 15130 using the guidance in Appendix {3 of the CEQ4 Guidelines. Each environmental issue addressed in the EIR will have five main subsections: • Setting • Methodology and Significance Thresholds • Impact analysis * Mitigation measures • Residual Impacts The setting will primarily be based on existing data sources, including the City's General Plan and associated background reports, General Plan Master Environmental Assessment (yWE/A' General Plan E|R. the 2008-2014 Housing Element updoto, and other recent and relevant environmental docurnante, including available documents for the Diamond Ranch High School. Environmental impacts will be quantified when possible and appropriate. If existing data does not allow definitive quantificotion, reasonable assumptions will be used to qualitatively forecast potential impacts. Cumulative impacts will be discussed within this ono|yoia, but at a lesser level of detail than the project-specific impacts. Mitigation measures may include o range of design noeaounao and programs as proposed by City staff and the consultant tgonn. All mitigation measures will be presented inwording that can bedirectly applied toconditions of approval and will include monitoring requirements. For each impact discussed, the |ava| of significance of the impact after application of identified mitigation measures will be identified, as well aoany-potential secondary impacts deriving from the identified mitigation. In addibon, for each issue area, the pertinent NOP letters will be reviewed to ensure that the BFl analysis addresses each ofthe issues raised inthese letters. The technical approach toanalyzing each issue area isdescribed below. Some issues may be found not to have any potential significant effects during the yJ{}P process, however. The specific technical issue areas expected to be analyzed in the EIR include the following: , J.H. Douglas &Associates -6- November 1, 2011 _ Scope ofWork Housing Element EIR City of Diamond Bar site based on the diversity of plants and animals discovered during the field surveys and past aopehonoo in the area. The potential development footprint for each site will be compared to the biological resources maps to determine the amount ofeach habitat or vegetation type |000, and impacts will be oeogoaed based on the habitat suitability for sensitive species. The BRwi|| also discuss the regional ecological implications of the project area in terms of wildlife movement pathways and habitat linkages. {}unnu|atixa impacts will be aeeeeaad by using @nao+mida planning documents that describe anticipated future growth in this portion ofthe city. Mitigation measures will focus on the avoidance ofimpacts to sensitive species and resources. Design nneoauneo and construction techniques that could pnaeen/e or enhance significant naoou :oo may also be recommended. If it is determined that additional special studies 'need to be performed prior to project development, the � ponannetare, including timing for these studiee, will be identified. Guidelines or � development standards for building site |000tione, rood alignments and overall project { design that could preserve significant resource locations will also be recommended. Permit requirements, habitat restoration methods, and harbicidelpeetioide use reetriotione, and other nneoouneo will be diocuooad, if appropriate. Our work scope will consist ofthe following specific tasks: • Review/ of the California Nm/ural Diversity Data Base and relevant ab/dies prepared in the area. w Coordination with state and federal agencies, including the California Department of Fish and Game (CDFG) and U.S. Fish and Wildlife Service ' (USFWS), oawell aaconservation organizations m8appropriate. • Conduct biological hekf surveys to supplement existing literature sources including the preparation of site vegebyhom0abitat map. Botanical and wildlife abuci»8 will identify the locations of special-status species and plant i communities /fpresent onsite. Note, however, that this work scope does not � include e detailed inventory of special plants, nor does it include focused � / bmtax7kca/orprotocol level surveys for special status species aathese types of | � surveys require extensive time and specific methods that are outside the � scope ofthis analysis (for instance, protocol CTS surveys require two years ofutudx . Nonetheless, aenad/my plants and mnine/a will be searched for as part mfthe field surveys and mapped if located on the sites. w /\nekxyis mfpotential direct and indirect impacts to oo/n/non and special-status biological resources identifiedmn- eDdinmne[iatelvmff-aitnnmaulting from the � proposed project (indirect impacts may include changes /n hydrological and water quality conditions, brush clearance for fire safety, increased use of � water resources, and mmmak»n and sedimentation on drainages /n the vicinity ofthe o8e); ` * Coordination with the HydrologylWater Quality, Public Services, and other ' BH sections to evaluate the effects of increased water use, site / development, utility infrastructure extensions, and increased erosion and sedimentation potentials should they befound, and * Identification mffeasible mitigation measures hnminimize impacts hobiological Scope ofWork Housing Element EIR City of Diamond Bar resources on-and off-site resulting from future project developments. Cultural Resources' This section will use existing information sources to identify the locations, types, and sensitivity ofcultural resources. Preliminary review ofthe City's General Plan documents does not identify significant resources inthe project anao. The impact aooaeamneni will evaluate the potential for individual projects to adversely affect sensitive cultural resources based on state and local criteria. Both indirect and direct impacts to archaeological resources will be evaluated and mitigation measures recommended to aoouna that design of future projects will minimize potential irnpoota to cultural resources. The cultural resources section will include a discussion of the applicable regulatory framework for historical and archaeological innpacte, including applicable state and local regulations and standards; describe the criteria for determining the project's impact on historical and archaeological resources; identify and describe the potential project- specific 'ect-specific innpoototo such resources and assess the significance level of each identified impact; describe the project's contribution to cumulative impacts on historical and archaeological resources; and identify feasible mitigation measures that are capable of reducing potentially significant project irnpoctato |aoathanoignUDoant |eva|e. Gmo8mgnYSol|s. The proposed rezoning program would locate additional residential development inareas that may bgsubject tovarious geological hazards. This section of the E|R will describe the geologic setting for the onsog affected by proposed rezoning and will include m discussion of potential hazards that could ofhaut each individual site. The baseline conditions discussion will be based on information available from the City's General Plan Master E|R' information sources from the California Division of Mines and Geology, the USDA Soil Conservation Service Soil Surveys for Los Angeles County, and other E|Rothat have been prepared for affected areas. � The consultant will coordinate with the City Engineer to identify and characterize hazards related to eaionnicitv, slope etabi|itv, and ooi|e, and provide a determination of whether such |eaueo could render sites undeva|opab|e because of geologic constraints. Appropriate mitigation measures will also be identified. Specifically, this section will include: w Review mfpublicly available literature sources and descriptionofthe geologic setting/nthe projectoreea w Identification of geologic hazards, including seismic and soils constraints that could affect the individual projects 0 Identification of appmp/iate mitigation measures to avoid or minimize the effects of identified hazards (note that 0ookzoic mitigation will likely involve fub/m* site-specific geotechnical analysis, though specific parameters and performance standards for future developments wi0bmidentifiec0 Greenhouse Gas Emissions. Global climate change (GCC) and Greenhouse gas (GHG) emissions have been recognized by the State of California as on issue of increasing importance within the context of CEC)A analysis. California Senate Bill 07 (SB 97), signed in August 2007, acknowledges that climate change requires analysis under CEClA. The GHGanalysis will focus onthe impacts of the proposed rezoning actions on ' Scope of Work Housing Element EIR City ofDiamond Bar <dirnato change' as well as the innoecta of climate change on the project region. The rezone program's impacts will be based on buildout of the sites under the proposed new zoning district. The Greenhouse Goo Emissions section will also discuss the extent to which the proposed actions and programs inthe draft Housing Element Update employ housing and land-use strategies bzaddress climate change and the reduction ofgreenhouse gas emnissione, by facilitating housing locations that can significantly contribute to reductions in GHG emissions. In the absence of a City-adopted quantitative threshold for we will consult with South CoaotA{3K8D. California ARB, the Attorney General's [)ffioo' and other appropriate stakeholders regarding the appropriate technical approach to the analysis. The following specific tasks will bacompleted: w Describe the existing GHG regulatory environment focused mn /1B-32 and SB-375. " Identify appropriate thresholds of impact significance that include both the quantity mfGHGgenerated bvthe project oowe0aap ' ctomnsistennywith sustainable community initiatives. w Quantify BHG mnnisakona associated with honopVdahon' on-site energy consumption, indirect electricity generation emissions, Smhd waste generation, and water use. * Based upon the relative roles of transportation and non-transportation emissions projections, identify mitigation potential that might reduce the between A8-32 goals menyua pn»gnan/a that are already /n place (CAFE, L(FS. energy efficiency, ebc.>. w Determine impact significance (likely cumulatively significant). • Identify mitigation options that can be adopted on o specific plan basis through performance goals for GHGaoumes. Hazards and Hazardous Materials. The potential for impacts na|mhad to hazards and hazardous materials inthe project anaoiodependantonourrentandhiatorioa| ueeof the properties as well as other existing conditions, such as any odioognt sites with contamination or hazardous materials hond|ing, and transport of hazardous materials along adjacent roadways. Future developments that could beaccommodated under the rezoning program would potentially be exposed to various hazards, including: " Wildlanc/fire hazards * Potential exposure to hazardous materials due to past and present development oragricultural eoti/ities . * Risk mfupset for sites near hazardous materials transport routes The candidate rezoning sites are located in an area ofpotential wildfire hazard. The fire hazard analysis will be conducted in consultation with the County Fire Dgpartrnent, whose standards will be used. Fina hazard designations for affected sites will be identified and the potential for proposed rezoning actions to increase fina hazard exposure will be oeoaoeed. We will also consult with Fire Department staff to discuss Scope of Work potentialHousing Element EIR City of Diamond Bar effects on emergency response and evacuation plans. Mitigation measures to reduce oignifican1Ore+re|mted hazards will be identified as appropriate and may include the following: * Creation mffire breaks and defensible space • Additional secondary access or revisions to width and design of proposed access roads w Vegetation management w Setbacks, barriers, or other buffer measures be/ween residential and non- residential uses The hazards analysis will also include the preparation of preliminary site oeoeeennent for each of the rezone sites, which will include environmental database report, a drive by reconnaissance of the plan area and surrounding anaoe, review of historic aerial photographs and fire insurance maps, and preparation ofaletter report. (Vmte: This task does not include preparation of o full Phase / Environmental Site ,4aaeaamgnt /n accordance with the All Appropriate Inquiry due diligence regulations. The proposed preliminary site assessment does not include interviews, discovery mfpast historical land use, geological or hydrogeological conditions, underground or above-ground storage � tanks, or the prmognom of liquid or solid wmahaa. Further it does not include a geotechnical evaluation of the load bearing strength or stability of the soils at the site nor will any ohmsica/ aanp/es be collected and tested. A 50-year chain-of-title will not be obtained eapart nfthis scope ofwork. Mitigation measures and conditions ofapproval requiring full Phase / studies may baappropriate foroandkdateait*o /fmoanantedbaaed on the findings mfthe preliminary site ooaess/nmnt) Hydrology and Water Quality. The increased building intensity that could be accommodated an o neeu|1 of the rezoning program would have the potential to alter hydrological conditions on and around each of the sites. In addition, construction activities and changes in long-term storm water runoff have the potential toadversely affect surface water quality. Fino||y, housing developments on rezoned sites could potentially expose people and housing toflood conditions. This section of the BR will address potential hydrological and water quo|dx impacts. 8pgcdDcaUy, this section will use existing information to aooene potential areas that may be prone to flooding hazards. Federal Emergency N1ongOenmart Agency Flood / Insurance Rate W1mpo (F|RK8e) and existing information available in the MEA, Safety Bennon1, any applicable Master Drainage P|ona, and information available from the Loo Angeles County Flood Control District will be used to gooaoo potential impacts of individual projects. The E|R analysis will not include o detailed drainage etudy, as that level of analysis is anticipated to be required as a mitigation measure/condition of approval to be completed ! at the project design stage. Hovvewer, the analysis will include assumptions and performance guidelines to adequately define anticipated impacts and project design requirements. If potentially significant flood impacts are identified, mitigation measures | may include requirements to locate future development pads outside flood prone areas. ! Hydrological and water quality nneoaunea will implement current National Pollutant Discharge Elimination 8votarn (NPC>E8) and |000| requirements pertaining to the use of J.H. Douglas &Associates -12- November 1' 2O11 Scope ofWork Housing Element EIR City of Diamond Bar Best Management pracboeo /ByWps\ and may require on-site detention or retention of storm water. Because site plans for individual rezone sites are not avai|ab|e, mitigation rneaaunao will likely involve the inclusion of performance standards and various options for how such standards could bamet. Land Use and Planning. The Housing Element rezoning program will baanalyzed for its potential to cnam0a land use compatibility conflicts. This'section of the E|R will describe potential physical and policy impacts associated with the proposed project. The E|RvviU examine the Housing Element Update's proposed rezoning actions and other programs with policies and programs outlined in the City's General p|mn. Zoning Ondinanua, and any other locally adopted programs. The Land Use and Planning section will also analyze whether the proposed actions would physically divide an ' established connrnundx or conflict with any applicable habitat conservation plan or natural community conservation plan. � As appropriate, the compatibility ono|yoie will be supplemented with graphics illustrating � the existing land use, regulatory, and jurisdictional patterns. Mitigation measures may include design-oriented solutions such aosetbacks and buffeny, ooneeded tocomply with adopted General Plan Land Use Element policies. Noise' Noise impacts would be expected during both the construction and operational phases of development of the rezone sites. The following tasks will be completed oapart ofthe noise analysis: * Perform limited on-site ambient noise monitoring to generate a baseline noise � characterization ufthe area. r Develop ebaseline traffic noise exposure profile /nterms ofthe C0ELnoise metric using the FffWA Model with the latest California vehicle noise curves /[ALVEyVCU. � • Prepare a versus mobile noise impact comparison, ' including any viable project alternative development scenarios. kYgn � � specific sgna�vereo*�arkooebonav�nenemnwb�� source no� Identifyimpacts may adversely affect nearby sensitive receivers. * Evaluate stationary noise impacts from temporary on-site construction noise sources. • Re/ate project noise impacts to the Noise Element noiseYand use compatibility guidelines /n the City of Diamond Bar General Plan Noise Element and other applicablenoise exposure regulations. w Develop a noise impact n,8izeti7n plan for any predicted noise impacts that exceed target noise exposure limits. � Population and Housing. The Population and Housing onokmio will evaluate the effect to which the actions and programs of the Housing Element Update would induce growth and displace existing residential uses. The analysis will include: | � � Verification oythe population and housing environmental baseline for the project Scope of Work Housing Element EIR City of Diamond Bar • Quantification of the population and housing impacts of the proposed actions and programs M • Analysis of whether such changes would result in potentially significant impacts to population and housing using the environmental checklist in Appendix G of the State CEQA Guidelines • Identification and evaluation of mitigation measures for any potentially significant impacts Public Services. By increasing the density of housing, and increasing the number of persons that may reside in the city, development that may occur subsequent to the Housing Element Update may affect the provision of school, law enforcement, fire protection services, and/or other municipal services. The EIR will include estimates of increased student demand on local schools, as well as any increase in police/fire protection service requirements. As appropriate, the EIR will identify impacts to existing and planned levels of for local public service providers, as well as appropriate mitigation measures. Recreation. Increases in residential density may increase the number of persons residing in the City, which in turn may increase the demand on local and/or regional recreation facilities. The EIR will evaluate the potential demand for recreational facilities that may occur subsequent to adoption of proposed zone changes. The EIR will evaluate whether the increased demand is consistent with applicable recreation plans/programs, and appropriate mitigation measures will be identified. Transportation and Traffic. Linscott, Law & Greenspan will prepare a traffic analysis that evaluates the potential impacts of the proposed program on transportation issues in the City, and the findings and recommendations of the traffic study will be incorporated into the EIR. The scope of work for the traffic study will include the following: • Documentation of existing and anticipated transportation conditions • Trip generation analysis for the proposed new land uses • Future year traffic analysis of up to eight intersections • Recommendations on physical or operational improvements where necessary • Recommendations on new access locations for upzoned/rezoned parcels when necessary The detailed scope of work for the traffic analysis has been reviewed by the City Engineer, and requested revisions have been incorporated into the project scope and budget. Utilities and Service Systems. This section of the EIR will examine the project's effects on local utilities and related service systems, including water, wastewater, and solid waste management systems. This section will examine both direct and indirect J.H. Douglas &Associates -14- November 1, 2011 Scope of Work Housing Element EIR City of Diamond Bar impacts from additional residential development facilitated by the Housing Element Updete, as well as those effects anticipated to result from ounnu|otiwa buildout in the City. The E|R will provide on inventory of service facilities and their capacities based on existing information eounoes, including but not limited to the Urban Water Management Plan, the Sewer System Management Plans, the City's MEA and General Plan EIR, and na|abad technical studies. If deficiencies presently exist, plans for facility expansion or service improvements will be discussed, including identification of the probable locations for infrastructure improvements as well as funding mechanisms and timing. Generation and demand factors will be developed and verified through contact with affected service agencies. The analysis will quantify existing and projected demands and compare these demands tothe service capabilities. Where service deficiencies are identified, mitigation programs will be developed to avoid or minimize potentially adverse impacts. Subtask 3.4: Alternatives � A discussion of project alternatives will be prepared in accordance with Section 15128.8 of the CE{JAGukde8nes. This scope of work assumes the analysis of up to four alternatives including the No Project Alternative. |t is anticipated that these alternatives will be comprised by different combinations of potential housing sites from among the potential sites analyzed in the EIR such that the alternative combination of sites meet the RHNA objectives. The specific e|herno1imaa to be addressed will be developed in consultation with City staff during the Administrative Draft E|Fl preparabon, once there is m more complete understanding of the project's potential eiQndUcen1 impacts. Should more than four o|bernedimaa be desired by the Qb/, o supplemental scope ofwork will badeveloped inconsultation with City staff. Evaluation of alternatives will be in |eno detail than that for the proposed project, though at |axo| of detail that provides the decision-makers adequate information to select a preferred alternative. This section will also identify the "environmentally superior alternative." In compliance with CE(]A Guidelines Section 15126.8(e)(2). if the No Project Alternative is determined to be environmentally superior, the E|Rxvi|| identify the environmentally superior alternative among the remaining alternatives. Subtask 3.5: Growth Inducing Effects/Other KEQA-re ' d Sections The E|Flwill include an analysis ofthe project's potehtio|tofoo1orpopu|ationandaoononnicgrovth. as well as the potential for project implementation to remove obstacles to 0roxth, such as the extension of sewer lines to aanx* the housing opportunity oibao. In gdd0on, the project's irreversible environmental changes and commitment ofresources will be discussed, pursuant to the requirements of[E%]A Guidelines Section 15128.2 (o) and (d). and Section 1512T. Public Review Draft EIR � Subtask 3.6. Draft EIR for Public Review � Two rounds of internal City review are budgeted for the Administrative Draft EIR. Following City approval ofthe Administrative Draft E|R. vvewill finalize the Draft E|Rfor public review. ' J.H. Douglas&Associates -15- November 1. 2O11 Scope of Work Housing Element EIR City of Diamond Bar Work Products w Administrative Draft EIR. 12 bound copies of the Administrative Draft BR (Volume |) and fUU' partial or electronic copies of the technical appendices as needed for each department/reviewer. Electronic copies of the document will be provided to the City as well. • Public Review Draft EIR. 25 hard copies and 25 electronic copies on CO of the Draft E|R (Vo|unne |) will be provided to the Cib/, along with 5 hand copies and 5 CDs of the Technical Appendices. Additional copies can beprovided onotinna-and-rnaterio|sbasis. TASK 4: FINAL OR Sub*msk 4.1' Responses to Comments Following the close of the public review pgriod, the consultant team will review comments with City staff. Draft Responses to Comments will be prepared and submitted to City staff for review. 3 bound copies and an electronic copy of the draft Response to Comments will be provided to the Qty. Due tothe uncertainty regarding the number and extent ofcomments that will besubmitted, itis difficult to predict the level of effort that will be required to prepare responses. The budget assumes OO hours of professional staff time for this task; hovvever, if the magnitude or oo[np|gx|tv of comments naquinao additional effort it will be billed on o time-and-materials basis at applicable nabae. It is assumed that the changes to the [}BR as part of the Responses to Comments will not require a complete revision and recirculation of the document. If o major revision and recirculation is ngceooary, an amendment to this scope and budget will be required. Subtask 4'2. Final EIR for Public Distribution The City's comments will be incorporated into the Response to Comments document, which will be included in the Final E|R and presented to decision-makers. Prior to certification of the Final E|R. CEClA nsquinao that the Responses to Cornrnanta be distributed to commenting agencies. It is assumed that City staff will handle this distribution, although we can assist with this effort on otimme-and-mnoterio|e basis. The Final E|R will include the lJroft E|Fl, sg|gotad pages from the C>roftE|R with any corrections and ohangea, public comments received. the Response to Comments, and o Mitigation Monitoring and Reporting Program (K8K8RF) in compliance with Public Resources Code Section 21081.8. The K8K8RP will be pnapenad in consultation with City staff to identify appropriate monitoring steps and procedures in order to provide a basis for monitoring such measures during project implementation. It is anticipated that the K8K8RP will include the following: 1\ |rnp|grnontadion nnaohaniorn. 2\ Method of verification, 3) Timing of verification, and 4\ Responsible party. An electronic Gcraenchack Final E|R will be provided to City staff for approval prior bJprinting. Upon approval from City staff, the Final BR will be prepared for submittal to decision-makers. For budgeting purposes it is assumed that single oat of consolidated City comments will be provided. 25 bound sets, 20 CDs and 1 unbound master ofthe Final E|R, including appendiceo, will be provided to the City. Scope of Work Housing Element EIR City of Diamond Bar Following the public heohngs, certification of the FBR, and approval of the project by the City Counoi|, o complete Final BR, including any revisions to the Proposed Final BR and certification neso|uUono, will be prepared by the consultant team. For budgeting purposes it is assumed that no additional analysis will be necessary in connection with the public hearings. Any additional analysis required as result ofnew information orchanges tothe project by decision-makers in response to public comments at this stage will be completed on a time-and- materials basis. Subtask 4.3. Findings of Fact, Statement of Overriding Considerations and Staff Reports Prior topublic hearings onthe project, vvawi|| pnapaneadraft Findings ofFact and Statement of Overriding Considerations (FSOC) summarizing the findings and mitigation measures contained in the Final E|R. The draft FGOC will be prepared and delivered to City in electronic format as o ^ Microsoft Word document for use inpreparing draft F8OCfor submittal toand finalization bythe City Attorney. TASK 5: PUBLIC MEETINGS AND COMMUNITY PROCESS This scope of work assumes that the E|R Project Manager and Assistant Project Manager will attend one Scoping Meeting and two public hearings (one each with the Planning Commission and City Counoi|). Assistance will also be provided in preparing staff reports and presentations for each public meeting. Additional meeting attendonoe, if requested by the City, can be provided on otin)e-and-mnoteria|e basis. TASK 6: ADMINISTRATION AND MANAGEMENT Subtaak6.1. Notices and Filinus. Throughout the process the consultant team will prepare the necessary notices and filings including the Notice of Preparation (NOP), Notice of Completion (N(]C). Notice of Availability (NOA), and Notice of Determination (NOD)for the City to distribute. We will also prepare a draft of public advertisements and Fish @ Game notification forms related to the required CECJA noticing processes. It is osounnad that the City will coordinate all diotributiono, including preparation of any distribution and mailing lists. Also, the City will be responsible for any filing fees, coots of distribution, and advertisements. Subtask 6.2. Project Management and Contract Administration This teeh includes overall management for the project. John Douglas, A|CP will be the Project Manager and primary dov-ho-doycontact with City staff. Our management approach will include frequent interaction with City staff through telephone, ernoi|, and on-site meetings at City Ho|| when necessary inorder toensure successful completion ofthe project. Subtask 6.3. Finalize Administrative Record The consultant team will maintain complete files of key documents for the administrative record. Following certification of the E|R, we will deliver these documents to the City for filing. In addition tothe E|Ritself, this record will include copies ofnotices, correspondence and relevant technical documents. J.H. Douglas &Associates -17- November 1, 2O11 Scope of Work Housing Element EIR City of Diamond Bar Ill. SCHEDULE Specific target schedule dates, including team review, will be determined in coordination with the Project Team and City Staff during Phase One (Project Initiation). The following milestones are anticipated: Milestone Schedule Project Initiation December 2011 Kick-off meeting Gather background information/field surveys IS/NOP/Scoping Meeting Jan/Feb 2012 Initial Study/NOP Scoping meeting Administrative Draft EIR April/May 2012 Preparation of Admin. Draft EIR City review Draft EIR June/July 2012 Preparation of DEIR NOC/NOA distributed for 45-day review Response to Comments September 2012 Prepare Draft Responses to Comments City review Recommended Final EIR October 2012 Prepare documents City review EIR&Zone Change Adoption Public Hearings Nov/Dec 2012 J.H. Douglas &Associates -18- November 1, 2011 Scope of Work Housing Element EIR City of Diamond Bar III. BUDGET Our proposed budget for the work described above is as follows: TASK . DESCRIPTION COST 1 Project Initiation $5,180 2 Scoping and Preliminary Site Analysis $6,555 3 Admin Draft EIR $86,068 4 Final EIR $16,270 5 Public Meetings and Community Process $11,480 6 Administration and Management $13,600 Total-Professional Services $142,653 Reimbursable Expenses $7,650 TOTAL BUDGET $150,303 J.H. Douglas &Associates -19- November 1, 2011 CONSULTANT QUALIFICATIONS I H. Douglas & Associates p|anD'[l{J Co[l3U|f[]nfn �John Douglas, AlCP Principal Qualifications Mr. Douglas has over 35 years experience in.the planning field' including 15 yaom of management-level experience in city and county planning agencies. His primary unecm of consulting practice include land use and housing policy, environmental unoknis' project management, public participation and conflict resolution. His previous consulting experience includes founding phnoipo| of CONsXU5. Director of Planning for Civic Solutions, Inc. and senior consultant with The Planning Center. From 1991- 1998 John served as Principal Planner for the City of Newport Beach where his duties included advance planning, economic development, annexations, CD8G administration, managing the entitlement and CEQA review prooexs, and coordination with the California Coastal Commission on permitting issues. From 1981-1991 he served at the Orange County Environmental Management Agency where he supervised staff in the ovmox of advance planning, demographic forecasting, housing poUcy. CEQ/\ compliance and entitlement processing. His planning experience began in l974with the City ofFresno. Highlights of John's background in local government hos given him o broad Experience understanding of the practical aspects of planning. He has managed numerous General Plan and zoning code studies' Housing Bement updates, BRs and other CEQ/\ documentation, and entitlement processes for both phvote and public projects. He holds o,certificote in Conflict Management and Alternative Dispute Resolution from the University of California, Irvine, and is o state-certified mediator. John hos extensive experience in working with groups to find common ground on complex and confnzvenjo| bxoem. He is u lecturer in the graduate program in Urban and Regional Planning at the University of California, Irvine where he teaches oouose on housing policy and oo||obonzhve planning. Education * B.A., University of California, Los Angeles' Geography (1974) v Graduate Studies,Son Diego State Unk/emdy, City Planning (1976-78) ° Certificate inAlternative Dispute Resolution, UC| /2000> Professional ~ Lecturer, Graduate Program in Urban & Regional Planning, UC| Affiliations * American institute of Certified Planners * Charter Member, American Planning Association l3l42Rosalind Drive, North Tustin,CA 92705 714.628.0464 phone 714.628.0330 fax John@JHDPlonrinQ.net MELANIE DORAN TRAXLER, AICP Planning PLUS I P+ PLANNING POSITION: Melanie Doran Traxler, AICP, as Principal/Owner of Planning PLUS/P+, provides project management and technical support for a wide-range of land use, environmental planning, and entitlements processing project needs. Additionally, P+ offers interim contract staffing services and team support for a range of project roles. EDUCATION: ♦ B.S., Environmental Science, Bradley University, Peoria, IL (1982) ♦ Course work toward M.S., California State University, Fullerton, CA (1986) ♦ Continuing education credits through APA, AICP, AEP and others (ongoing) PROFESSIONAL EXPERIENCE-OVERVIEW: ♦ Ms. Traxler has 25 years of experience in the preparation and management of environmental compliance documents pursuant to CEQA and NEPA, preparation of policy planning documents, including specific plans and zone ordinances, and entitlement tracking. ♦ She has worked in various capacities on current, advanced, long-range and regional planning projects. Her efforts have included the preparation of general plan updates, specific plans, design guidelines, feasibility studies, land use inventories and zone ordinances. ♦ Ms. Traxler has managed and prepared all levels of CEQA compliance documentation, including all types of EIRs, Initial Studies, Negative Declarations and Mitigated Negative Declarations, and related comment responses and notices. In addition, Ms Traxler has prepared EAs and FONSI documentation in support of the NEPA process. ♦ She provides a wide range of generalized analyses and specializes in land use, air quality and alternatives issues. Her analytical strength lies in the development of creative and implementable mitigation solutions to accommodate unique project situations. ♦ She has worked on projects throughout California that involve a wide range of complexity, controversy and public involvement. Her expertise is diverse in the analysis of both policy-level and project-specific level review, as well as projects ranging in scale from regional programs to new towns to subdivisions to business centers to zoning ordinances. CEQA PROJECT EXPERIENCE HIGHLIGHTS: ♦ Tracy Urban Management Plan Draft EIR, Tracy, California — Ms. Traxler served as Project Manager for the Draft EIR for the Tracy UMP. This process involved establishing a comprehensive and unified database for a 110-square mile study area. An EIR format was developed which would integrate General Plan/UMP policies and actions as mitigation into the impact determination and then include additional mitigation measures. MELANIE DORAN TRAXLER,AICP Planning PLUS/P+ Page 2 of 6 The EIR was intended to serve as a tier I program EIR to be referenced as the basis for future EIRs on projects within the study area. Key issues addressed in the analysis included biological resources, land use consistency and compatibility and population/growth issues. Also assisted the City with processing strategy issues as the environmental review process evolved. ♦ South Sutter County General Plan Amendment EIR, Sutter County, California - Project Manager for the South Sutter County GPA EIR, was responsible for coordinating all technical consultants and creating an extensive data base for a 25,000-acre study area which had very little existing data available. The EIR dealt with a number of key controversial regional issues, including 100-year flood, Swainson's hawk and giant garter snake habitat, regional transportation and air quality. Other controversial topics addressed include loss of agricultural land and growth. This highly controversial project generated approximately one hundred letters on the Draft EIR, totaling almost one thousand comments. A project-tailored format for the Response to Comments, whereby similar comments were categorically grouped, was established. An efficient cross- referencing system was developed. This specialized organizational approach facilitated completion of an internal draft FEIR within a two-week timeframe. A draft mitigation monitoring program and draft findings were also completed for the County. ♦ Mitchell Road Corridor Specific Plan, Ceres, California - Project manager and policy planner for a specific plan focusing on a 2 'h mile long corridor in the City of Ceres. The Specific Plan focused on achieving commercial and economic viability, improved development standards and resolution of land use conflicts. The Specific Plan was accompanied by Design Guidelines and EIR. o Bakersfield Year 2010 General Plan EIR, Bakersfield, California - The Bakersfield 2010 General Plan encompasses an area of 405 square miles in Kern County, including all of the current City of Bakersfield. The General Plan policy document was designed to give long-range guidance to those making decisions affecting the character and future land uses in the Bakersfield Planning Area. The EIR addressed land use issues and a full range of environmental issues, including, revitalization of downtown Bakersfield, centralized development communities within the urban core, development of a greenbelt system along waterways (the Kern River and canals) and the northeast foothills. Comprehensive analysis of the updated General Plan and evaluation of the potential impacts to the Metropolitan area. Analysis involved the extensive review of general plan policies for their ability to minimize impacts. ♦ Santa Monica Master Environmental Assessment (MEA) Update, Santa Monica, California - In conjunction with CAJA, prepared a semiannual update to .city-wide database document which serves as a resource tool by city staff, project applicants and technical consultants. Format improvements incorporated into this update include a summary overview statement for each issue area and an overview of the trends observed through changes in existing conditions since the first MEA. ♦ Hanford General Plan Land Use, Circulation and Environmental Management Resource Elements, Hanford, California - Responsible for the management and coordination of the revision to three elements of the Hanford General Plan. The updates were necessary to resolve issues of inadequacy identified in an appellate court decision. The adequacy of the City's General Plan was challenged as a result of citizen efforts to MELANIE DORAN TRAXLER,AICP Planning PLUS/P+ Page 3 of 6 oppose a coal-fired cogeneration project previously approved in the City. The partial update focused on the Land Use, Circulation and Environmental Resource Management (Conservation) Elements. Specific planning issues which were evaluated included land use intensities and linkages between land use and circulation. ♦ Burbank Land Use Element and Transportation Element Update EIR, Burbank, California — Ms Traxler oversaw the database development and environmental review for this project, which involved the assessment of land use issues related to the incorporation of transit-oriented and updated transportation policies into the General Plan. Special areas of concern included proposed studies areas in the vicinity of the Burbank-Pasadena-Glendale Airport. ♦ Playa Vista Master Plan - Phase I EIR/EIS, Los Angeles, California - Oversaw preparation of preliminary Existing Conditions database related to the NEPA level environmental documentation for Phase I of this highly controversial 1,087 acre project just south of the LAX airport. Responsible for the coordination of multiple subconsultants and compilation of a 600-page document within a three month timeframe. ♦ Los Angeles County Department of Public Works, CEQA Documentation for 155 Debris Basins, Los Angeles County, California - Assisted the County with a determination of an appropriate level of California Environmental Quality Act (CEQA) documentation to serve as the environmental review for the collective actions related to the on-going maintenance and management of all 155 debris basins for the life of the MOU. Recommended a CEQA review process and documentation format that would streamline the review process and facilitate an efficient approach to mitigation monitoring. The CEQA review evaluates both site-specific impacts at each debris basin and the collective cumulative effects of the 155 debris basins in the LADPW system. A Geographic Information System (GIS) program was utilized to develop a comprehensive geo-database for the management of project data and analysis of project impacts. ♦ Garland Village Specific Plan EIR, Inglewood, California - The Garland Village Specific Plan, a city-sponsored redevelopment project located in the southwest quadrant of Century and Crenshaw Boulevards, established development criteria and the provision of neighborhood amenities that would facilitate revitalization of this challenged area. The EIR analysis evaluated the physical improvements for residential and commercial uses, as well as infrastructure upgrades. As an overall goal of the Specific Plan was to enhance the safety and livability of the area, the EIR thoroughly evaluated the impacts on key quality of life issues, including public safety, aircraft overflight and local street noise, and access. ♦ Marblehead Coastal Specific Plan EIR, San Clemente, California - Prepared an EIR for a 253-acre coastal development project in the City of San Clemente which proposed 1,320 residential units, 335,000 square feet of commercial/retail, 126,000 square feet of office, three hotels and a 16.7 acre site for the Richard M. Nixon library (ultimately not selected). This controversial project involved evaluation of several sensitive environmental issues such as regionally endangered species on-site, wetlands, conformance with general plan and open space policies, and visual resources. MELANIE DORAN TRAXLER,AICP Planning PLUS/P+ Page 4 of 6 + Oil Exploration Study Area EIR, Bakersfield, California - Completed an environmental evaluation of potential oil drillsite activity within a ten square mile study area in the southern portion of the City of Bakersfield. The EIR included an in-depth analysis of the potential impacts to residential uses in the area and recommendations for mitigation to minimize adverse impacts to residents and the environment. The project included an extensive public hearing process. An addendum EIR was prepared to address issues which were raised through the hearing process. + NorthLake Specific Plan Supplemental EIR, Castaic, California - Project Manager for the preparation of a Supplemental EIR for the NorthLake Specific Plan Amendment and Phase One Tentative Tract Map development in a hillside area near Castaic Lake in the County of Los Angeles. The proposed project involves the development of 1,330 acres to include approximately 3,623 total residential units, industrial/commercial areas, school sites and additional community facilities. The project involves a specific plan amendment and vesting tentative tract map for the Phase One development, and the analysis will focus on modifications to the policy document and project-specific level impacts associated with implementation and buildout of the subdivision. Key environmental issues include loss of biological resources and open space, aesthetics, landform changes, transportation/circulation improvements, relocation of a crude oil pipeline, and siting of community facilities. * Santa Fe Ranch Specific Plan and EIR, Folsom, California - Managed the preparation of a residential specific plan and EIR for a 400-acre site in the City of Folsom. Key planning issues revolved around the preservation of oak trees and vernal pools on-site. The environmental analysis and design guidelines also included an adjacent 34.5 acres of business park and 60 acres of commercial. Building and design issues related to the business park were critical due to the properties location at a key entryway to this rustic and historic community. MUNICIPAL/AGENCY EXPERIENCE HIGHLIGHTS: * City of Azusa — Contract consultant to complete CEQA review and prepare appropriate documentation for select current planning projects requiring discretionary review. * City of Duarte — Contract staff services to oversee the completion of the City's Development Code update. As Project Manager for the Zoning update program, facilitated community input, multiple reviews and administrative tracking to ensure the project moved forward on-schedule and within budget. * City of Santa Paula — Provide as-needed Contract Staff services to assist the City with handling of special planning cases requiring senior-level planning experiences. Duties include site plan review, design review, processing of discretionary entitlement cases, and preparation of staff reports and resolutions for the Planning Commission and City Council. Additional efforts included preparation of a Categorical Exemptions and Mitigated Negative Declarations and filing of appropriate notices related to environmental clearance, and other environmental (CEQA) review as needed. MELANIE DORAN TRAXLER,AICP Planning PLUS I P+ Page 5 of 6 * City of Whittier - Ms. Doran Traxler provided Contract Staff services to assist the City with interim staffing needs during the absence of both the Planning Director and Assistant Planning Director. For a six-month period, she fulfilled the senior-level planning needs for the Planning Department, handling high-profile cases, and assisted with the day-to-day needs for routine projects, site plan review, and public assistance. During this period, she also served as the Historic Planner. In addition, she functioned in a quasi-supervisory role by assisting in staff resource coordination and workload management needs. * City of San Buenaventura — As Principal Planner, Ms. Doran Traxler's primary responsibilities included oversight of the Current Planning section. Key environmental and public policy planning related efforts included: codification of the City's Residential Growth Management Program (RGMP); revision/modifications to the RGMP; Variance Study and Code Amendments ;. Auto Center Specific Plan Amendment; Downtown Specific Plan Amendment; new Urban Infill Overlay Ordinance; revisions/update to Second Unit Ordinance to reflect AB1866 requirements and draft Housing Element goals; new Density Bonus Ordinance to reflect AB1866 requirements and consistency with other City housing programs; and related CEQA determinations for those programs. * City of Glendale — As Senior Planner for long-range, advance planning projects, specific accomplishments included a hillside ordinance amendment, preliminary 'massing' studies for San Fernando Corridor study in order to establish development standards assumptions, and review of redevelopment agency CEQA documents. * City of Calabasas - Ms. Doran Traxler provided Contract Staff services to assist the City in the processing and review of the Calabasas Corporate Center development project, including preparation of a Mitigated Negative Declaration and filing of appropriate notices related to environmental clearance. + City of Tracy - Ms. Doran Traxler was the Project Coordinator/Contract Administrator of the combined Urban Growth Management Plan/Environmental Impact Report (UMP/EIR) for the City of Tracy and Project Manager of the EIR. The UMP addressed a study area approximately ten times the size of the existing city limit. * City of Ceres - Under supervision of the City of Ceres Planning Director, Ms. Doran Traxler prepared the Mitchell Road Corridor Specific Plan and EIR. She served as Project Manager and policy planner for a specific plan, design guidelines and EIR focusing on a 2'/2 mile long corridor in the City of Ceres. * City of Folsom - As Director of The Planning Center's Sacramento branch office, Ms. Doran Traxler oversaw and administered the provision of contract staffing services to the City for a six month period. Under subsequent professional service contracts, Ms. Doran Traxler prepared Specific Plans and CEQA documentation for key projects in the City of Folsom. MELANIE DORAN TRAXLER,AICP Planning PLUS I P+ Page 6 of 6 OTHER CEQA EXPERIENCE HIGHLIGHTS: Through Planning PLUS/P+, Ms. Doran Traxler brings considerable experience with preparation and management of a range of CEQA and NEPA documentation for both programmatic and policy level projects as well as site-specific development reviews. Representative environmental review documents include: * Northl-ake Specific Plan Supplemental EIR, Castaic, CA * Mitchell Road Corridor Specific Plan and EIR, Ceres, CA ♦ Hanford General Plan Land Use, Circulation and Environmental Management Resources Element and EIR Addendum, Hanford, CA ♦ Water Master Plan(s) Negative Declaration, Santa Clarita, CA * Federal Express Ground Operations Facility EIR, El Segundo, CA ♦ Grand Avenue Corporate Center Expanded Initial Study and MND, El Segundo, CA ♦ Glendale Center Addendum EIR, Glendale, CA + Media Studios North Addendum EIR, Burbank, CA * Playa Vista - Phase I EIR/EIS Preliminary Background Report, Los Angeles, CA * Burbank Land Use Element and Transportation Element Update EIR, Burbank, CA * Master Environmental Assessment (MEA) Update 1995, Santa Monica, CA ♦ SCAG Regional Comprehensive Plan EIR -Transportation Section, Los Angeles, CA ♦ Tracy Urban Management Plan Draft EIR, Tracy, CA + South Sutter County General Plan Amendment EIR, Sutter County, CA * Bakersfield Year 2010 General Plan EIR, Bakersfield, CA * Marblehead Coastal Specific Plan EIR, San Clemente, CA ♦ El Pueblo Plaza EIR, Los Angeles, CA + Oil Exploration Study Area EIR, Bakersfield, CA + 1984 Olympic Venue Site Analysis and CEQA/NEPA Clearance, Southern California AFFILIATIONS AND CREDENTIALS: ♦ American Institute of Certified Planners (AICP) since 1987 * American Planning Association (APA) * Association of Environmental Professionals (AEP)/Past Director-North Sierra Chapter; Past President-LA Chapter * Southern California Planning Congress (SCPC)/Past President, Treasurer and Membership Chairperson Giroux ��a]��� �-���° ��� 4����� ��l���U�� l�� Senior Analyst ASSOCIATES --^ �^ Pr#fessioMaURespoMsibiUities K8|KitmrV: Performed operational weather forecasting fbz'«¢aircrews; EDUCATION trained new personnel; responsible for ground safety, security, Bachelor ofArts ioGerman Uteratum ~ records adoduia�odoo, quality control, {bzecumbmethodology ' �me�� uodli�000 �i� o��b��on�o' a�d�noebu�u �ff Uniem|��California,1805. ` ` weather officer; and deputy detachment commander. Bachelor ofScience inMeteorology, University ofUtah,198O. University: Conducted laboratory sessions;instructed students iu Graduate studies inMeteorology, the use nymeteorological ioahuouooiodoo;demonstrated weather University ofWisconsin,1067-08. analysis techniques; uuporvimodstudcmtvveutbcrohaervudoo Masters ofScience inMeteorology,UCLA, programs;gave lectures and tests. 1072. Private: - �md��yhxOoo���inMe�omogy UCLA,1974. Air Quality Prepared air quality impact assessments for ooal-fired' oil-fired,nuclear geothermal and wind energy pw*eroo PROFESSIONAL EXPERIENCE - systems;prepared bnduo�iul�o�ooimuaxonzu�avvuetuwutor��ato��utcJautn ��s�erFu�000��U.8.�rFunm.Tmox ` plants, AFB,Madison,VV|.1986-87. landfills,toxic disposal sites,oil processing facilities,mining opoo�000,comm���,ruab}end�,ioedtodoo�and rou�udoo� G�0YVoa�nr0�ce�Chi�Fomoe��� MoChordAFB,WA, land uses,airportsand harbors;conducted atmospheric gas tracer 1888-68. experiments;developed numerical airflow analyses;and Teaching Assistant,Basic conducted numerous oznt m - zVo iouluod�rgoubtyduiu adioupro�zuouvvidbuv�yo�ooguo/obooiaivadd ���n��oQy�dvunmdOynomiuo'UCLA, `—� ^ ' uu�v����m �����duvdu�z�� odom�duoio�oemW 1S09�1. ` ` iuregional yWlubooiozDactnfrooaSou[bcmmCaldbzoiu Research Assistant,California Marine ozbuoizudoo. Layer Structure,UCLA,1871. Research Assistant,Remote Air Pollution Noise; Developed impact assessments for roadways sources, bySatellites,UCLA,1872. construction egui nxx� � , uundund�ruv��plootn,��o� eo, Research Assistant, Climatic Change - iuduut�ulegu' ozeot,gumreoovurypluutu,obbnuds,zncneudooul Aircraft Pollution,UCLA,1973. activities and oil refineries;monitored ambient noise levels from above 000zoou,calibrated hiebvvaytodYio noise model (Ff{\�A- |n�moN� Basic ���um|ogy, C� G�� ~ ' fQD-77-l0O) oodoolculutudouu�dv�z�uap��ouie��npoouz�o' NoUhhdgo.1973�4. ` ` wrote community noise ordinances,purchased monitoring Air Pollution Meteorologist,S-Cubed. equipment ' utaud��ocdcdvatuffpecb�ozudnoise oitgubou LoJ�|a 'CA i973�5' otodi�oiooludiuQhuo�urd�uigo,location,equipment ooimc Senior Meteorologist,Meteorology control,and residential building retrofits. Research,|no,A|tadono.CA1S75-77. Instructor,Weather for Flight Aircrews, Professional References Orange Coast College,1976. Dr.Don B.Blumenthal,President,Sonoma Technology,Inc. Instructor,Basic Meteorology,Golden Mr.Tom T.Lockhart,CCM,Meteor.Standards Institute West Community College,1876-8i. Ms.Sylvia Suleuioa`Director,Env.Studies,P&DTechnologies Instructor,Basic Meteorology,Orange Mr.Mike I»loo»o«ff,Director,No.Sonoma County ApCD Coast College,1977-81. Mr.Harry Dillon,Deputy Director,Imperial County APCD Dr.Alan Eschenrooder,President,Alunovu,Inc. Consultant,Atmospheric Impact Mr.Ken D.Richards,Senior Engineer,Coouour-TowooeodAssoc. Processes,Irvine,CA,1877pnmoot Mr.John Ledbetter.City ofBerkeley Planning Dept. Mn.Barbara Reid,City ofChula Vista Planning Dept. Langdon Biological Consulting SPENCER LANGDON Wildlife Biologist Summary of Qualifications Spencer Langdon has more than 30 years of birding experience and habitat and ecosystem related knowledge,within both the academic and field settings. For more than fifteen years he has conducted biological surveys and assessed avian and invertebrate resources in coastal,scrub,chaparral,and grassland habitats in Orange,Los Angeles,San Bernardino,Riverside, Kern,Kings,and San Diego Counties,California. He has logged more than 100 hours at two MAPS'stations in a project directed by the Institute for Bird Populations,Point Reyes,CA. This field work included mist net capture,identification, data collection,and banding of birds in coastal sage scrub/chaparral,and natural wetland habitats. He has extensive field experience working with endangered and sensitive bird species and habitats of special concern,including the Least Bell's Vireo,California Least Tern, California Gnatcatcher,Cactus Wren,and Swainson's Hawk. Mr.Langdon has recently monitored tree pruning programs in Long Beach and Marina del Rey,to assess impacts to Great Blue Heron and other raptors and passerines,under contract with the City of Long Beach and Los Angleles County Department of Beaches and Harbors(LACDBH),and in accordance with the Migratory Bird Treaty Act,California Department of Fish and Game Code and Policies 23 and 34,LACDBH. He has helped to monitor the breeding success of the federally-endangered California Least Tern at the Port of Los Angeles,Pier 400 nesting site and mapped nest and roost locations for Swainson's Hawk in the Central and Antelope Valleys. Mr.Langdon received his Master of Science from the California State University at Long Beach studying natal dispersal in Barn owls(Tyto alba pratincola). His research area was centered in the wildlands of southern Orange County and northern San Diego county. Barn Owls were banded as nestlings in the study area.Band and recapture locations, dispersal bearing and distance,and habitat preferences for each individual was digitized,measured,or derived with a GIS 2. In addition to his field work, Spencer is currently adjunct faculty in the department of Biological Sciences at the Golden West College in Huntington Beach,California where he teaches General Biology. Spencer has also taught lab courses in Biostatistics and General Biology at the California State University-Long Beach. EDUCATION California State University—Long Beach,Bioloical Sciences, M.S.,Natal Dispersal of Barn Owls (Tyto Alba)Banded in Southwestern California: A GIS Study,2007. University of Washington—Seattle,College of Forest Resources/Quaternary Research Center, 1987-1989. University of Colorado—Boulder,Bachelor of Arts,Anthropology/Ecology and Evolutionary Biology, 1987. CERTIFICATIONS, PERMITS,-AFFILIATIONS Wetland Training Institute,Certificate of Completion for Training in U.S. Army Corps of Engineers'Wetland Delineation Manual, 1997. University of Washington—Seattle,Professional Certificate, Scientific and Technical Writing and Editing, 1991. i Monitoring Avian Productivity and Survivorship 2 Geographic Information System.A spatial-modeling software using database and map layers. Langdon Biological Consulting - www.langdonbio.us 562-209-1044 ENDANGERED/SENSITIVE SPECIES SURVEYS Swainson's Hawk Swainson's Hawk Nest Surveys,Kern, Conducted nest surveys to monitor the breeding success of the local populations of this Kings, Los Angeles Counties/Environmental sensitive bird. All nest locations were mapped on aerial photographs and recorded for and GIS Services, LLC later analysis using a GIS. California Least Terns California Least Tern Breeding Survey at the Conducted nest and fledgling surveys to monitor the breeding success of the local Port of Los Angeles, Pier 400/California populations of this endangered bird. All nest locations were mapped on aerial Department of Fish and Game photographs and the total nest production of eggs, hatchlings, and fledglings were recorded for later analysis using a GIS. California Gnatcatcher and Cactus Wren Robinson Ranch Residential, Santa Clarita, CA/KOAR Associates, Inc Oso Bridge Remediation, Orange County, CA/Transportation Corridor Agency Conducted focused California gnatcatcher presence/absence survey at the CSS located Zones 3 and 4 Reservoir Restoration, Orange within each of these planning areas: the Santa Clarita Valley, Los Angeles County,under County, CA/Irvine Ranch Water District the Oso Bridge of the 273 tollroad, in a private construction area in north Rancho Santa Rancho Santa Margarita Expansion, Orange Margarita, and in privately held land along SR 133 in Laguna Canyon, in Orange County, County, CA/J.H. Douglas Associates CA. All bird locations were mapped on aerial photographs and breeding status was determined visually. Laguna Sur Sanitary Easement, Orange County, CA/South Coast Water District, Planning Areas 18 and 39, Orange County, CA/The Irvine Company Langdon Biological Consulting - www.langdonbio.us - 562-209-1044 Quino Checkerspot Butterfly Quino checkerspot survey at San Miguel Conducted biological assessments and protocol surveys for Quino checkerspot butterfly at Mountain, Los Peiiasquitos,Blossom Valley, these San Diego and Riverside County sites. and Potrero Creek/NRC Inc. HABITAT ASSESEMENTS/PLANS . Project/Client Responsibilities Part of a team responsible for conducting vegetation and wildlife surveys and focused Gorman Ranch,Los Angeles County, CA,and bird surveys in the 2,500-acre Gorman Ranch site in northern Los Angeles County. Corona Lakes Recreation Area,Riverside County, Point-count surveys were conducted for resident and migratory raptors. Also part of a CA/Rox Consulting Services team on the 550-acre Corona Lakes Recreation site in western Riverside County. Surveys were conducted for mammals,birds,reptiles and amphibians and vegetation communities were mapped. Part of a team responsible for conducting multi-year vegetation and wildlife surveys, Planning Areas 18,27 and 39, Orange County,CA focused bird surveys,and wetland delineations in Planning Areas 18,27, and 39. /Harmsworth Associates,Inc. Surveys were conducted for mammals,birds,reptiles and amphibians,and vegetation communities were mapped. Ladera Ranch,Mission Viejo,Orange County,CA /Rancho Mission Viejo Part of a team responsible for conducting vegetation and wildlife surveys and wetland delineations prior to first construction activities. Surveys were conducted for Middle School 18 and Elementary School mammals,birds,reptiles and amphibians,and vegetation communities were mapped. 23/Lancaster Unified School District Various Southern California locations/Southern Part of a team responsible for conducting vegetation and wildlife surveys prior to pole maintenance activities. Surveys were conducted for mammals,birds,reptiles and California Edison amphibians,and vegetation communities were mapped. Langdon Biological Consulting - www.langdonbio.us - 562-209-1044 OTHER PROJECTS Nesting Bird Surveys/Marina Tree Pruning Marina del Rey and City of Long Beach Marina Under contract with apartment and condominium management companies in Marina Tree Trimming/Keane Biological Consulting del Rey, Los Angleles County Department of Beaches and Harbors (LACDBH), and the City of Long Beach to monitor and assess impacts to Great Blue Heron and other Marina del Rey and City of Long Beach Tree raptors and passerines in accordance with the Migratory Bird Treaty Act and Trimming/Langdon Biological Consulting California Department of Fish and Game Code, and Policies 23 and 34 LACDBH. Construction Monitoring/Weed Abatement Yorba Linda construction monitoring Monitored clearing of habitat and helped move gnatcatcher population to adjacent project/Keane Biological Consulting open space and Chino Hills State Park(App. 150 hours field time). Southern Orange County Open Space habitat Monitored construction impacts adjacent to open space associated with the NCCP enhancement project/LSA Associates (App. 40 hours field time). Hicks Canyon Wash contraction monitoring and Monitored resident California gnatcatchers during construction and restoration habitat restoration project/LSA Associates activities (App. 200 hours field time). All bird locations were mapped on aerial photographs and breeding status was determined. Rattlesnake Canyon Wash habitat restoration Monitored the restoration of coastal sage scrub (CSS)habitat and surveyed for re- project/LSA Associates colonization by California gnatcatchers (App.40 hours field time). All bird locations were mapped on aerial photographs and breeding status was determined. Coto de Caza Weed Abatement/LSA Associates Monitored weeding activities intended to suppress arthchoke thistle, aimed at assisitng resident populations of California gnatcatcher(App. 300 hours field time). Antonio Parkway construction project,Rancho Conducted habitat assessment,weed abatement, habitat restoration/enhancement, and construction monitoring for impacts associated with the construction of Antonio Mission Viejo/Michael Brandman Associates Parkway(App. 120 hours field time) Langdon Biological Consulting - www.langdonbio.us - 562-209-1044 VOLUNTEERISM/RECREATION Docent program—The Nature Conservancy Familiarize hikers with natural communities of Orange County. Conduct Orange County, CA habitat/weed mapping in CSS. Data gathering for weed management plan in Aliso and Wood Canyons Regional Park. Biologist,working under the direction of Peter H. Bloom currently involved in a M.A.P.S. Project, Orange County Wildlands multiyear constant effort mist netting project located in riparian woodland, Canada Gobernadora and Laguna Canyon, California. Barn Owl Trapping in Weir Canyon and La Paz Assisted in capturing owls with mist nets and Bal-Chaff traps used for banding Canyons—Mr.Peter H. Bloom raptors and other crepuscular birds. Langdon Biological Consulting www.langdonbio.us 562-209-1044 a STATEMENT OF QUALIFICATIONS FOR TRAFFIC ENGINEERING CONSULTING SERVICES ASSOCIATED WITH THE CITY OF DIAMOND BAR GENERAL PLAN HOUSING ELEMENT UPDATE Diamond Bar,California FIRM BACKGROUND AND AREAS OF EXPERTISE Linscott, Law & Greenspan, Engineers (LLG), provides transportation planning, traffic engineering and parking consulting services. Since our founding in 1966, over 8,000 engagements have been completed involving a wide variety of projects throughout the United States and Overseas, with the core of our practice in Southern California and Nevada. LLG's specialties include: ■ Traffic Studies for Environmental Documents ■ Traffic Impact Studies ■ Site Access and Circulation ■ Multimodal Analysis ■ Traffic Planning, Operations, and Simulation Studies ■ Circulation Elements for General Plans and Specific Plans ■ Preliminary/Conceptual Engineering ■ Traffic Signal Design ■ Traffic Signing and Striping Design ■ Construction Zone Traffic Control Plans ■ Shared Parking Demand Forecasting ■ Parking Design and Planning ■ Complete Streets Consultation LLG's core capabilities are strongly aligned to the requirements of the traffic-related scope of work as determined by City staff for the Environmental Impact Report for the City's Housing Element Update. Our 45-year history has produced a resume of experience that goes beyond simple traffic studies, dealing instead with impact evaluation for environmental documents requiring extensive public review and hearing support, complex multimodal aspects, intricate access and circulation networks, expansive study areas with multi jurisdictional forecasting requirements and impact criteria, a wide array of land use types and mixed-use development programs with unique tripmaking characteristics, and multi-phased projects, mitigation, and improvements. In addition to having detailed knowledge of widely accepted methodologies and techniques, LLG has extensive experience in operational planning/diagnostics/"trouble shooting"/creative applications, and, if necessary, fine tuning and expansion of established procedures. LiNscm,LAW&GREENSPAN,engineers LLG Ref.P2.11.0089.1 ` Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P2110089-Diamond Bar Housing Element Update GP EIR\LLG Statement of Qualifications.doc e LLG is a well-respected firm of medium size, comprised of dedicated professionals who serve our clients on a wide variety of traffic and transportation issues. LLG Principals and Senior Staff are recognized experts in these practice areas and possess professional registration in Traffic Engineering, Civil Engineering, or both. Our diverse experience and expertise enable us to provide services to both public agencies and the private sector. Project organization is structured so that Principals and Senior Staff maintain direct involvement from project initiation to completion, ensuring a quality product that is clear, easily understood, and will support the City of Diamond Bar's needs and the public review process. OFFICE LOCATIONS LLG maintains three fully staffed offices, as follows: 1580 Corporate Drive, Suite 122,Costa Mesa, California 92626 Telephone No. (714)641-1587 FAX No. (714) 641-0139 Paul W. Wilkinson,P.E.,Principal Richard E. Barretto,P.E.,Principal Keil D.Maberry,P.E.,Principal 236 N. Chester Avenue, Suite 200,Pasadena, CA 91106 Telephone No. (626) 796-2322 FAX No. (626)792-0941 David S. Shender,P.E.,Principal Clare M.Look-Jaeger,P.E.,Principal 4542 Ruffner Street, Suite 100, San Diego,California 92111 Telephone No. (858)300-8800 FAX No. (858)300-8810 John P.Keating,P.E.,Principal John A.Boarman,P.E.,Principal Our Costa Mesa office will primarily work on this engagement, with resources available from the Pasadena and San Diego offices if and when support is needed. Please note that Linscott, Law & Greenspan, Engineers, is a DBA for LG2WB Engineers, Inc., a California corporation. Further note that LLG is also a certified Small Business Enterprise (SBE). LINScm,LAW&GREENSPAN,engineers LLG Ref.P2.11.0089.1 2 Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P2110089-Diamond Bar Housing Element Update GP EIR\LLG Statement of Qualincations.doc e PROPOSED STAFFING AND PROJECT ORGANIZATION LLG has a good and long-standing working relationship with the City of Diamond Bar and is very familiar with the City's requirements as detailed in the Guidelines for the Preparation of Traffic Impact Analysis Report (2005). We believe LLG's experience and familiarity with local policies and procedures, and close working relationship with City staff will assuredly assist in the successful completion of the required traffic engineering work tasks. For this engagement, LLG has assembled a team that best fits the needs of the anticipated work tasks. Richard E. Barretto, P.E., Principal, who has been with LLG for over 20 years, will be the Managing Principal assigned to this project, ensuring successful completion of work tasks on time and within budget. Mr. Barretto will define the strategy and support the preparation and QC of LLG's technical products for the project. Mr. Barretto will also direct LLG's support in the public process, to include interface with officials and in providing public hearing presentations and testimony. He is a Registered Traffic Engineer in the state of California. The Project Manager will be Daniel A. Kloos, P.E., Senior Transportation Engineer, who has been with LLG for over 13 years, and has experience in the preparation of traffic impact studies for a variety of land uses, multimodal plans, site access and traffic operational plans, and parking studies. He will oversee the data collection,traffic impact evaluation and report preparation for this project. Mr. Kloos is a Registered Traffic Engineer in the state of California and has managed numerous projects with requirements similar to the proposed study. Shane Green, Transportation Engineer II, who has been with LLG for over 5 years, will provide support related to the detailed technical analyses including field inventory of roadway and intersection physical characteristics, estimation and assignment of traffic volume forecasts, level of service calculations, and impact and mitigation analyses. He is experienced in utilizing Highway Capacity Software,TRAFFIX,and Synchro. LINscm,LAw&GREENSPAN,engineers LLG Ref.P2.11.0089.1 3 Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P2110069-Diamond Bar Housing Element Update GP EIR\LLG Statement of Quelffications.doc e RELEVANT PROJECT EXPERIENCE Our SOQ package includes a summary of recent LLG engagements within the City of Diamond Bar and other surrounding jurisdictions with traffic impact study requirements similar to that of the proposed Project. While technical reports are often notoriously dry, LLG prefers to avoid the use of extensive boilerplate, opting instead for more focused and finely-crafted text, tabular and graphic materials. We commonly reinvent otherwise standard tables and figure formats to make the study contents complete, yet understandable, to the technical reviewer, lay person, and decision maker. WVUSD Site D Mixed-Use Prepared a Traffic Impact Analysis Report for the Development(Diamond Bar) Walnut Valley Unified School District (WVUSD) Site Client: D EIR project, located in the City of Diamond Bar. Mr. Mark S Rogers The analyses evaluated the potential impacts associated TRG Land with the development of up to 153,985 square-feet(SF) 898 Production Place of retail/commercial space and up to 202 residential Newport Beach, CA 92663 condominiums at twenty (20) key study intersections (949) 722-0634 utilizing the ICU Methodology for signalized Azency Reference: intersections and the HCM Methodology for Mr. Greg Gubman, Community unsignalized intersections. LLG worked closely with Development Director the project team, City staff and EIR consultant during (909) 839-7065 the preparation of the Traffic Impact Analysis Report for inclusion in the project's DEIR. Mr. Rick Yee, P.E., Senior Civil Engineer City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 (909) 839-7043 L.INSCoTf,LAW&GREENSPAN,engineers LLG Ref.P2.11.0089.1 ` 4 Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P21100B9-Diamond Bar Housing Element Update GP BIR\LLG Statement of Qualirications.doc RELEVANT PROJECT EXPERIENCE (CONTINUED) South Pointe West Residential Prepared a Traffic Impact Analysis Report for the Development(Diamond Bar) South Pointe West Residential Development project, Client: which includes the development of 99-single family MR. Kurt Nelson homes on a 31.43-acre vacant parcel of land located Mr. Richard Gould south of Larkstone Drive and east of Morning Sun JCC Homes Avenue in the City of Diamond Bar, California. The 2632 West 237`x'Street, #201 traffic study evaluated the proposed Project's potential Torrance, CA 90505 traffic impacts at eighteen (18) key study intersections. (310)539-1788 The analyses included utilizing the ICU Methodology Agency Reference: for signalized intersections and HCM Methodology for Ms. Kimberly Molina unsignalized intersections. LLG worked closely with Mr. Steve Sasaki City staff, as well as the developer and EIR consultant City of Diamond Bar during the preparation of the Traffic Impact Analysis 21825 Copley Drive Report for inclusion in the project's FEIR. Diamond Bar, CA 91765 Second+PCH Development Project Prepared a Traffic Impact Analysis Report for the (City of Long Beach) Second + PCH Development Project, located in the City of Long Beach. The traffic study evaluated the Client proposed Project's potential weekday and weekend day Mr. David Crook (Saturday)traffic impacts at twenty-five (25) key study PCR Services Corporation One Venture, Suite 150 intersections, provided recommendations to improve Irvine, CA 92618 site access and internal circulation, evaluated the (949) 753-7001 proposed Project's parking needs and addressed concerns from Caltrans regarding intersection Agency Reference: operations along Pacific Coast Highway. LLG worked Mr. Craig Chalfant closely with City staff and the EIR consultant during City of Long Beach the preparation of the Traffic Impact Analysis Report 333 West Ocean Boulevard and final response package to be included in the Long Beach, CA 90802 project's FEIR. (562) 570-6368 LINSCOTT,LAW&GREENSPAN,engineers LLG Ref.P2.11.0089.1 5 Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P2110089-Diamond Bar Housing Element Update GP EIR\LLG Statement of Qualifications.doc e RELEVANT PROJECT EXPERIENCE (CONTINUED) Maguire Orange Center(City of Prepared a Traffic Impact Analysis Report for the Orange) Maguire Orange Center project in the City of Orange. The study area spanned over four jurisdictions with the Client intersections and roadway segments located in the Mitch Ritschel Cities of Orange, Anaheim, Garden Grove and Santa Davenport Partners,Inc. 1401 Quail Street,Suite 195 Ana. The analyses included utilizing the ICU Newport Beach, CA 92660 Methodology for signalized intersections and HCM (949)640-5100 Methodology for unsignalized intersections. Caltrans Doug Keys Analysis was conducted using the HCM Methodology DReference: for signalized intersections. Performed shared parking Doug City of Orange analysis. LLG worked closely with City staff, as well Public Worlu Department as the developer and client during the preparation of 300E. Chapman Avenue the Traffic Study. Orange, CA 92666 (714) 744-5525 Anaheim Resort Hotel and Spa (City of Prepared a Traffic Impact Analysis Report for the Anaheim) Anaheim Resort Hotel and Spa project, in the City of Anaheim. The analyses included utilizing the ICU Client Methodology for signalized intersections and HCM Larry Lake Methodology for unsignalized intersections. Caltrans Lake Development—Anaheim, LLC 20241 SW Birch Street, Suite 102 Analysis was conducted using the HCM Methodology Newport Beach, CA 92660 for signalized intersections. Performed shared parking 949-221-0060 analysis. Also, conducted Congestion Management Program analysis. LLG worked closely with City staff, David Kennedy, P.E. Agency Re as well as the developer during the preparation of the P City ofAnaheim Traffic Study. Public Works/Traffic Engineering 200 S.Anaheim Boulevard, 2nd Floor Anaheim, CA 92805 (714) 765-4920 LINScoTf,LAw&GREENSPAN,engineers LLG Ref.P2.11.0089.1 ` 6 Statement of Qualifications City of Diamond Bar General Plan Housing Element Update P:\2011\P2110089-Diamond Bar Housing Element Update GP EIR\LLG Statement of Qualifications.doc Professional Resume Kathleen L. Dallaire, PhD P.O. Box 2491 (949)488-8397 Capistrano Beach, CA 92,624 kdgstellark.com Environmental Consulting California Contractor B License#952543 PROFESSIONAL HISTORY Owner/Managing Contractor, Stellar Consultancy Inc. Capistrano Beach, CA (2009- Current) Woman-Owned Business Enterprise (WBE), The Supplier Clearinghouse Certified. Environmental services relating to contaminated sites; community outreach plans and presentations; research and grant writing; environmental due diligence and investigations; management of environmental and construction services; and training. • Training materials on Brownfields redevelopment process for consultant. • Conducting of extensive inventory of hazardous and non-hazardous materials. • Sampling of and report on contaminated water wells. • Environmental assessments and investigation projects. • Participation in training for response to potential oil spills. • Researcher and writer for consultant client on successful grants from US EPA for community-wide contaminated and petroleum sites in various California cities. • Public outreach activities including preparation of interview survey, conducting and summarizing interviews, and participating in workshops for Brownfields redevelopment assessment grant City recipients. Owner, Impact Environmental, Inc. 8(a)Certified, Irvine, CA(1997-2007) Project management; Phase I environmental assessments ASTM(due diligence); Phase II investigations; regulatory compliance; and litigation support. • Successful negotiated alternative remediation method costing less than$400,000 (original remediation cost was $7 million) of site contaminated with high levels of toxaphene and obtained regulatory closure on the site. • Disposal of pollutants at Jewelry manufacturing facility in Burbank. Impact negotiated a recycling program and reduced initial budget by 75%. • Litigation support on high profile project with active community involvement. Technical review and summarizing environmental documents relating to contamination of PCE from dry-cleaning operations and others within a California city. • Litigation support to the legal counsel for a City's police association. Sampling and technical review on a closed firing range on old landfill and a nearby lake. Adjacent City property targeted for redevelopment. President, Principal Scientist, Petra Environmental, Inc.,Newport Beach, CA (1992-1997) Phase I environmental assessments; Phase II environmental investigations and management; storm water pollution prevention plans; liaison and negotiations with governmental agencies; management of environmental projects; site inspections, environmental documents;management of technical personnel, marketing, and professional presentations to clients and industry groups. University Lecturer, Department of Public Policy and Design, School of Social Ecology, University of California at Irvine (2004-2009) Courses formulated and taught: • Environmental Impact Analysis(New course added to UCI catalog) Environmental impact statements under US National Environmental Policy Act, and international programs. • Brownfields: Law and Policy(New course added to UCI catalog) US environmental law, redevelopment, environmental science, due diligence, and international programs. • Urban and Regional Planning The general plan,zoning, land use law, and regional issues such as housing, transportation, growth management, and redevelopment. Host of Professional Conferences, University of California at Irvine,University Club Cal-EPA DTSC co-host with School of Social Ecology • Brownfields Redevelopment: Environmental Renewal &Economic Revitalization(1996) • California Expedited Remedial Action Program (1995) DEGREES AND LICENSE PhD, Environmental Health Science and Policy (2000) University of California at Irvine, Irvine, California Bachelors of Arts, Environmental Analysis and Design (199 1) University of California at Irvine, Irvine, California California General Contractor B License—Stellar Consultancy, Inc. #952543 (Current) COMMUNITY SERVICE AND AFFILIATIONS Community Emergency Response Team, FEMA, City of San Juan Capistrano (2003—Current) American Heart Association, Heart Saver, CPR training(2010—Current) Toastmasters International, member and active participant(2009—Current) Agenda# 6 .5 Meeting Date:November 15, 2011 IT J Old I 11 111 CITY COUNCILfNCAGENDA REPORT ()I?po TO: Honorable Mayor and Members t City Council "s t City C VIA: James DeStefano, City Mana r TITLE: NOTICE OF COMPLETION FOR THE TRAFFIC SIGNAL C INSTALLATION AT BREA CAN ON CUTOFF ROAD AND THE SOUTHBOUND STATE ROUTE 57 FREEWAY RAMP. RECOMMENDATION: File a Notice of Completion. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: As part of the Fiscal Year 2010/2011 Budget, $250,000 was appropriated for the traffic signal installation at Brea Canyon Cutoff Road and the Southbound State Route 57 Freeway Ramp. The City Council awarded a construction contract to Freeway Electric, Inc. on February 15, 2011 in an amount not to exceed $155,015.00 with a contingency amount of $15,500.00 for a total authorization amount of $170,515.00. An additional contract increase of $6,000 was approved by City Council on October 18, 2011 for reimbursement to Freeway Electric for the Caltrans permit fees, increasing the total contract amount to $176,515.00. The City authorized the Notice to Proceed for the construction project on July 6, 2011. Freeway Electric, Inc.. has completed all work required as part of this project in accordance with the plans and specifications approved by the City. The traffic signal at Brea Canyon Cutoff Road and the Southbound State Route 57 Freeway Ramp greatly benefits the City of Diamond Bar by improving traffic control along Brea Canyon Cutoff Road. Caltrans will be responsible for maintenance and operations of this traffic signal The final construction cost of the project is $176,090.38 which is $424.62 under budget. Two (2) contract change orders were issued, one for Caltrans permit fees and one for additional miscellaneous material/equipment as warranted by field conditions. PREPARED BY: Christian Malpica, Associate Engineer Date Prepared: November 9, 2011 REVI ED BY: David G. iu, Director o Public Works Attachments: Notice of Completion 2 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 COPLEY DRIVE DIAMOND BAR,CALIF,ORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21825 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is;"In fee" (11-other than fec,strike"In fee'and insert,for exmnple,"purchaser under contract of pumbase;'or"Icssce') - - 5. The full names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on October"10,2011. The work done was: Traffic signal installation at Brea Canyon Cutoff Road and the Southbound State Route 57 Freeway Ramp. 7. The name of the contractor,if any,for such work of improvement was " Freeway Electric,Inc. February 15 2011 (If no contractor for work of improvement as a whole,insert"non&") (Date of Contract) - 8. The property on which said work of improvement was completed is in the City of Diamond Bar,County of Los Angeles,State of California, and is described as follows: Brea Canyon Cutoff Road and the Southbound State Route 57 Freeway Ramp. 9. The street address of said property is"none" Brno street address has been officially assigned,insert"none') - CITY OF DIAMOND BAR Dated: Verification for Individual Owner - -' Signature orowner or corporate officer of owner named in pamgmph 2 or his agent VERIFICATION I,the undersigned,say: I am the Director of Public Works the declarant of the foregoing ("resident of',"Manager of,""A partner of,""Owner of,"etc.) - notice of completion;I have read said notice of completion and know the contests thereof;the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct Executed on 20_,at Diamond Bar California. (Dateofsignatum) - - (Cirywheresigned) (Personal signature of the individual who is swearing that the contents of -the notice of completion are tree) - - - - Agenda # 6 . 6 (a& �jc-IT- Meeting Date: November 15, 2011 0117- CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City M(na ---p TITLE: ADOPT RESOLUTION 20111- EMPLOYER PAID MEMBER CONTRIBUTIONS AND ADOPT RESOLUTION 2011-XX INTERNAL REVENUE CODE 414(H)(2) TO TAX DEFER MEMBER PAID CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM. RECOMMENDATION: Adopt Resolutions. FISCAL IMPACT: None. BACKGROUND: Since incorporation, the City of Diamond Bar has been a member of the California Public Employees' Retirement System (CaIPERS). In late 2011, the CalPERS system underwent an upgrade and transferred several databases into one system, and also verified all documentation on file from member agencies. During this process several hundred cities throughout California, including Diamond Bar, were made aware the attached Resolutions must be adopted. For over 22 years the City has historically paid the member contributions on behalf of its employees. Additionally, the employer paid contributions have been reported to the Internal Revenue Service (IRS) on a tax deferred basis, where employees are not taxed on the contributions initially but are required to once retirement benefits are received. The Resolutions before the City Council would not change existing City policy or procedures, only formalize the processes and ensure the City is in compliance with CaIPERS and IRS guidelines. It is recommended that both Resolutions be adopted and forwarded to CalPERS. Prepared by: Reviewed by: Anthony Santos Glenn Steinbrink Sr. Management Analyst Interim Finance Director Attachments: A. Resolution 2011-XX Employer Paid Member Contributions. B. Resolution 2011-XX Tax Defer Member Paid Contributions to Cal PERS. RESOLUTION NO. 2011-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REGARDING PAYMENT OF EMPLOYER PAID MEMBER CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM WHEREAS, the governing body of the City of Diamond Bar has the authority to implement Government Code Section 20691; and WHEREAS, the governing body of the City of Diamond Bar has a written labor policy or agreement which specifically provides for the normal member contributions to be paid by the employer; and WHEREAS, one of the steps in the procedures to, implement Section 20691 is the adoption by the governing body of the City of Diamond Bar of a Resolution to commence said Employer Paid Member Contributions (EPMC); and WHEREAS, the governing body of the City of Diamond Bar has identified the following conditions for the purpose of its election to pay EPMC: • This benefit shall apply to all employees. • This benefit shall consist of paying 7 percent (7%) of the normal member contributions as EPMC. • The effective date of this Resolution shall be September 19, 1989. NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of Diamond Bar elects to pay EPMC, as set forth above. PASSED, APPROVED, AND ADOPTED this 15th day of November, 2011. Steve Tye, Mayor 1, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15th day of November, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk RESOLUTION NO. 2011-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING PROVISIONS OF INTERNAL REVENUE CODE 414(H)(2) TO TAX DEFER MEMBER PAID CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM WHEREAS, the governing body of the City of Diamond Bar has the authority to implement the provisions of section 414(h)(2) of the Internal Re venue Code (IRC); and WHEREAS, the City of Diamond Bar has determined that even though the implementation of the provisions of section 414(h)(2) IRC is not required by law, the tax benefit offered by section 414(h)(2) IRC should be provided to all full-time, permanent part-time, and council members who are members of the California Public Employees' Retirement System. NOW, THEREFORE, BE IT RESOLVED: I. That the City of Diamond Bar will implement the provisions of section 414(h)(2) Internal Revenue Code by making employee contributions pursuant to California Government Code Section 20691 to the California Public Employees' Retirement System on behalf of all its employees or all its employees in a recognized group or class of employment who are members of the California Public Employees Retirement System. "Employee contributions" shall mean those contributions to the Public Employees' Retirement System which are deducted from the salary of employees and are credited to individual employee's accounts pursuant to California Government Code section 20691. 11. That the contributions made by the City of Diamond Bar to the California Public Employees' Retirement System, although designated as employee contributions, are being paid by the City of Diamond Bar in lieu of contributions by the employees who are members of the California Public Employees' Retirement System. Ill. That employees shall not have the option of choosing to receive the contributed amounts directly instead of having them paid by the City of Diamond Bar to the California Public Employees' Retirement System. IV. That the City of Diamond Bar shall pay to the California Public Employees' Retirement System the contributions designated as employee contributions from the same source of funds as used in paying salary. V. That the amount of the contributions designated as employee contributions and paid by the City of Diamond Bar to the California Public Employees' Retirement System on behalf of an employee shall be the entire contribution required of the employee by the California Public Employees' Retirement Law (California Government Code Sections 20000, et seq.). VI. That the contributions designated as employee contributions made by the City of Diamond Bar to the California Public Employees' Retirement System shall be treated for all purposes, other than taxation, in the same way that the member contributions are treated by the California Public Employees' Retirement System. PASSED, APPROVED, AND ADOPTED this 15th day of November, 2011. Steve Tye, Mayor 1, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15th day of November, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk Agenda 9 6 . 7 Meeting Date: November 15, 2011 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man kqa� TITLE: Resolution No. 2011-25a Amending the City Compensation Plan to Establish New Classifications of Administrative Coordinator and Human Resources Technician and amending the FY 2011-2012 Budget to reflect staffing modifications. RECOMMENDATION: Approve. FINANCIAL IMPACT: The creation of the new classifications has no financial impact. The fiscal impact of the proposed organizational modifications for the remainder of Fiscal Year 2011-2012 results in a savings of approximately $20,500. BACKGROUND: It is the duty and responsibility of the City Manager to periodically conduct studies, recommend and/ or implement a reorganization of administration offices, functions and positions as may be necessary in the interest of efficient, effective and economical conduct of the city's business. As a result of a review of certain organization functions, a reorganization plan incorporating duties and responsibilities and affecting specific positions within departments is proposed. The overall purpose is to enhance customer service levels and efficiency within the operating departments. Upon the retirement of the former, Finance Director an Interim Finance Director was appointed. The Interim Director was asked to review the operations of the Finance Department and to develop recommendations to improve the efficiency and effectiveness of the Department. As a result of the observations and recommendations of the Interim Director, combined with other organization efficiencies identified by the City Manager,- a shifting of certain duties and responsibilities is anticipated. The adoption of the proposed Resolution will facilitate a more efficient and effective organization which will be positioned to enhance service to both internal and external customers. DISCUSSION: Currently, there are three classifications utilized within the City's administrative support series — Senior Office Specialist, Administrative Assistant and Senior Administrative Assistant. These positions are assigned within most City departments and provide skilled professional support to Directors and respective departmental staff. Creation of a new higher level, most senior classification of Administrative Coordinator, trained to administratively assist across departmental lines, ultimately benefits the organization and the community. Creation of an Administrative Coordinator classification at Salary Grade 21 NE creates a high level professional and skilled administrative support position. The classification will be utilized within individual departments and has the capacity to work in concert with each other and be well cross trained among departments. This new classification would be established above the current level of Senior Administrative Assistant and distinguished from this class by more difficult and higher level responsibilities and duties requiring an increased scope of knowledge across department lines. Within the proposed staffing reorganization, formal transfer of projects and specific duties will be transferred from the Finance Department into the Human Resources Division. Duties specifically related to creation of new employees into the City's financial system, updating and maintaining employee records, inputting and tracking employee benefits and input of annual health benefit open enrollment transactions will now be handled by the Human Resources Division. Transition of these duties establishes best practices of separation of duties between the position responsible for handling payroll and the position responsible for creation of employee records. The transfer also results in added capacity for Finance Department staff to expand their scope of experience and grow greater productivity utilizing experienced talent existing within the department. Creation of a Human Resources Technician classification will provide the operational clerical and technical support needed to assume the transferred responsibilities from Finance. The Human Resources Technician would be established at Salary Grade 14NE which is commensurate with similar level classifications. The staff reorganization plan, to be implemented under the City Manager's authority,.includes the relocation of business license functions presently found within the Finance Department to the Community Development Department. Relocation of these functions will create additional capacity within the Finance Department. It is recommended that the City Council approve the creation of two new position classifications within the City Compensation Plan as follows: • Establish a new classification of Administrative Coordinator at Salary Grade 21 NE. • Establish a new classification of Human Resources Technician at Salary Grade 14NE. The City remains committed to enhancing service levels to the public and furthering staff development. Broadening the depth and scope of duties and responsibilities within the administrative support series of classifications serves to strengthen the level of support provided to all departments. 2 With City Council approval of the requested position classifications, I intend to implement a reorganization plan which includes the following enhancements: • Reclassify the two incumbent Senior Administrative Assistants (Salary Grade 17NE) to the new position of Administrative Coordinator (Salary Grade 21 NE) commensurate with new duties and responsibilities. • Reclassify the incumbent Administrative Records Coordinator (Salary Grade 21 NE) to the new position of Administrative Coordinator (Salary Grade 21 NE) and reposition the incumbent within the Community Services Department. • Reclassify the incumbent Senior Office Specialist within the City Clerk's Office (Salary Grade 7NE) to the position of Administrative Assistant (Salary Grade 14NE) commensurate with new duties and responsibilities. 0 Recruit and appoint an experienced human resources professional to serve as the Human Resources Technician. • Increase the budgeted hours of the incumbent Human Resources Manager from 50 to 75 percent of the equivalent full time position to reflect the service levels required of this management position. • Reduce the reliance upon professional consultant services within the Finance Department with the arrival of the new Finance Director in mid-December. • Eliminate the (vacant) part-time Senior Office Specialist position in the Finance Department. • Eliminate the (vacant) Administrative Intern position within the City Manager's Office. The city personnel changes described in this report including salary and benefits will result in an overall cost savings of approximately $20,500 for the remainder of the fiscal year. The creation of the new classifications, the expanded role of the incumbents, combined with the repositioning of certain duties and responsibilities and office personnel within New City Hall will provide for more administrative support to key operating departments and benefit the overall organizational. 3 Resolution No. 2011-25a A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION 2011-25 AMENDING THE CITY'S COMPENSATION PLAN TO ESTABLISH NEW CLASSIFICATIONS OF ADMINISTRATIVE COORDINATOR AND HUMAN RESOURCES TECHNICIAN. WHEREAS, the City Council of the City of Diamond Bar has approve and adopted the annual budget for fiscal year 2011-2012; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2011-25, Compensation Plan FY 2011-2012 to update Schedule C and establish the new classifications of Administrative Coordinator as a full-time non-exempt position at Salary Grade 21 NE and Human Resources Technician as a full-time non-exempt position at Salary Grade 14NE. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2011-25 as cited above. PASSED, ADOPTED AND APPROVED this—th day of November 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 15th day of November, 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar 4 Agenda # 7.1 Meeting Date Nov. 1 S, 2011 or _ CITY COUNCIL rn'r AGENDA REPORT �oRroR, TO: Honorable Mayor and Memb the City Council VIA: James DeStefano, City Ma a r TITLE: RESOLUTION 2011-XX, A RESOLU ION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLI HING AND ADOPTING A SCHEDULE OF RATES, FEES, AND CHARGES FOR BUILDING CONSTRUCTION SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF DIAMOND BAR RECOMMENDATION: Adopt. FISCAL IMPACT: The recommended fee adjustments will generate additional revenue that will partially offset the City's true cost of providing services. The total overall increase in revenue is unknown at this time, as it is dependent upon future project volumes. If adopted, the recommended fees will become effective in 60 days. BACKGROUND: In September 2010, the City Council adopted a comprehensive user fee adjustment that applied to all but those in the valuation-based building construction category. At that time, building permit fees were understood to have been adjusted regularly throughout the period other user fees had not. Therefore, no adjustments were thought necessary and none were recommended at that time. However, staff has discovered the fees have not been fully amended during this time and are in need of adjustment. FEE METHODOLOGY: Before outlining staff's recommendations, it is important to understand how building permit costs are calculated. Permit fees are based on the size and value of the construction project. The project's value is classified by project type and is calculated by multiplying the established per square foot value by the overall size of the project. Building permit fees are then set in intervals that escalate as the valuation of the project increases. A study of building permit fees in other agencies finds a wide variance in methodology and cost. The County of Los Angeles has adopted a fee structure developed by in- house personnel that is updated regularly. Many cities, including Walnut, La Verne, La Canada Flintridge, La Habra Heights, and La Puente(among others) simply adopt this table as it is updated, but apply a markup of 52-100%. A table comparing the City's current rates to the rates of those agencies is provided below. .............. .............. .................................................._.................................................................................. ................ .............................................. BUILDING PERMIT FEES ........................................................................................ .................................. ............. .................................................... :Total Valuation ADB-Current LA County LCF 1,La Puente Walnut. La Verne' .......... --------- ......... $0-$700 $28.50 $43.10 1 $65.51 1 $68.96 $86.20 1 $86.20 ----------- $701-$1000 $42.80 $64.60 $98.19 $103.361 $129.20 $129.20 Each Add'l$1,000 up to$25k $11.10 $160 $25.38 $26.72 $3340 $33.40 .....................I-—............I............. ........... .7 ................ ' *....................................... .............. 1 1 Each Add'l $1,000 up to$50k 1 $8.50 $12.80 $19.46 $20.481 $25.60 $25.60 ........ ....................... ...................................................................... ............................ .......... .......... ............................................ I $9.60 $14.59 $15.361 $19.20 $19.20 1 Each Add'l$1,000 up to$100k J 640 ----------...... Each Add') $1,000 over$100k $4.30 $6.60 1 $10.03 $10.5611 $13.20 $13.20 1 1.52x County 1.6x County y Zx County I 2x County Like the permit fees described above, the methodology for determining the overall value of a project varies from agency to agency. Every few years, the County develops a valuation guide sheet based on in-house staff calculations and those contained in an industry standard table produced by a company called Marshall-Swift. Many local cities, including those shown in the previous example, use these as the basis for their valuation calculations (Walnut uses the 2002 version, while La Verne uses the most recent 2007 update). The County of Orange, on the other hand, has adopted the ICC valuation table as its primary standard of values (with a 12% markup). Other agencies have adopted original tables of values free of influence from either a County or industry standard. In any case, it is clear that hybrid valuation models are commonplace in the industry. New research by staff has found that Diamond Bar's valuation tables are in-house values rather than those of the ICC as originally believed. Staff hypothesizes that this loose hybrid of the ICC and County tables was established over the years to account for these two factors: 1. ICC tables provide valuation figures for a limited group of construction types, leaving valuation figures for ancillary construction items like additions, tenant improvements, garages, swimming pools, and patios to be determined by the agency providing the service. Therefore, the City developed appropriate values for these items outside of a published table. 2. In the past, nationally published valuation figures may not have accounted for regional business costs, leaving agencies in areas with higher costs of living (like Southern California) to absorb any difference. This would account for the City's updated values when compared to ICC rates over the same period. FEE ADJUSTMENT RECOMMENDATIONS: The City's thirteen years of static building permit fee rates have failed to account for inflation and the increases in the cost of personnel, equipment, and overhead, leaving services heavily subsidized. Since the primary benefits of construction projects are individually realized (unlike public safety services and recreation programs, which are benefits realized by all residents), staff recommends the amount of the subsidy be offset by a greater contribution by the end user. This recommendation is consistent with the rationale behind previously approved fee increases for services that benefit individuals. Furthermore, the City's valuation table, while currently effective, should be based on a documented source where applicable to ensure consistency and defensibility. With this,staff recommends the Council approve the following adjustments to building construction fees: 1. Adopt the most recent Los Angeles County building permit fee rates, and apply an annual CPI increase (based on federal Urban Wage Earners & Clerical Workers — LA/OC from March-to-March guidelines, effective at the beginning of the fiscal year) to ensure rates remain current. If approved, building permit fees would immediately increase as follows: Total Valuation !Current Feel Recommended Fee[ 1$0-$700 _....�. _._.._._...� $28.50 �...�_x..__...__ 43.10 --..__........_-....._..._............................. ..........._ .... ._.:_.._............_......_..........._ ....._.................. ._.... 1$701-$1000__. _. i__. $42.80 $64.60 I Each Add'I $1,000 up to $25k „ $11.10 j $16.70 w_ j Each Add'I $1,000 up to $50k 1 $8.50 $12 80 ' ._._ Each Add'[ $1,000 up to$100k 6.40 $9.60 I Each Add'I $1,000 over$100k i $4.30 i $6.60 2. Fully adopt the ICC table as the basis for construction valuation and implement the most updated table upon its publication going forward. This will establish a consistent and nationally recognized baseline for the City's values. In general, the ICC values construction at a lower rate than the County's standards. This difference often provides a savings in project valuation to the end user, as shown in the example below. ;Agency-„ -- . ._- _ !r Valuation, R-3 Residential Construction,w/AC IDiamond Bar- Recommended) $102.91 Recommended Value per ICC Table 1Walnut $107.40 -_._,. ...,_.w.. !DiamondBar Current $115.90 _..._.. ....._._ .. ..._.. ......... ..... .... ..... ......_.............._......._..........._............ _.................. ...... _ la Verne $134.40 Applying the valuation data above to a 1,000 square foot project results in building permit costs of: __..:_.. ............ .....____............ ........................_...._........... !Agencyx Valuation/Sq. Ft. i Total Project Valuation Permit Cost ................................................... DB Current $115.90 $115,900 $906.20 $102 DB Recommended ` � --- � � _ $102.91 910 $1,278 60 _ _ �_.__._.__-...._._._._ LA County* ! $134.40 $134,400 $1,643.82 (Walnut*. _......._$107.40 ._.. _ .._$107,400 _ ._... .:_. $2,929.54 ... La Verne* $134.40 $134,400 $2,936.94 I . _..__ _ ._.. ._ ... *Includes 10%Surcharge for energy review 3. Maintain the City's current valuation of all construction types not listed on the ICC table. Consistent with the previous example, the majority of the City's values would remain lower than those used by comparable agencies. For example: !Additions Diamond Bar Walnut = LA County' La Verne --------- up to 1000sf $100 50 I € E ! ..... . .. .. ... ..a _... Up to 600sf i 70 $148.23 $148 23 ........_....._:_.......... __:._....__.....,.._ ..-- ... .._.._..._............... {Garage Ex. �, Diamond Bar ' Walnut ILA County} La Verne ;Wood Frame ! $27.40 $41.20 = $50.74 $50.74 i Masonry ;.. . $2.7..........8......0.......................i $44.80 t......... $....5......6.08 $56 08 .. [Carport _._. __. � $14 00 :__$30.30„ $35.83 i $35:83 _ it ... ....- - IPatio�-�µ- - {_Diamond Bar , Walnut LA County! La Verne 'Fiberglass ; $_9.40_ $11.60 I $12.29 $12.29 ___.__._,, 2..2 !Metal (4... $14.00 __I $14.20.....1........._$15.13.. . .$15..13 Wood Frame ; $14.70 $19.00 mm_ $18.97 i_$18.97_; Applying the recommended values these examples results in the following permit, costs: (500 sf Addition _ DB Currentm DB Recommended ^LA County! WalnutLa Verne !Permit Cost ` $436.20 # $785.40 $1,006.20 $1,204.401; $1,973.20; .......... ---....... ............._._........._..._......- ........................:.. - =Garage-400 sf/Wood; DB Current .z_DB Recommended 'LA County Walnut La Verne Permit Cost 1..._ $142.70 I $214.90 $381.90 I $61-5.20 $741.00 Patio 200 sf/Wood DB Current 1 DB Recommended LA County; Walnut La Verne JPermit Cost $65.00 $98.00 $98.00 $194 00 $194.00 PLAN CHECK FEES: Plan check fees are currently set at 85% of the project's building permit cost. Staff recommends no change to this fee. CONCLUSION: Since incorporation, the Council has carefully managed the City's finances, implementing sound fiscal policy and balanced budgets each year. This has resulted in Diamond Bar's continued financial strength in the face of a major nationwide recession that has crippled many other agencies. These important policy decisions include the implementation of fair user fees that limit public subsidies to individuals while maintaining the City's history of business friendly policies. Staff has crafted the proposed fee increases with this history in mind,and is confident its recommendation provides the balance Diamond Bar is known for: Given the uncertain nature of the economy and the state's budget health, it appropriate for the City to recover a greater percentage of its business costs, particularly when fees have been under.market rates for years. And, while the action will increase end user costs from current levels; market research indicates the City's fees would remain among the lowest in the area: Therefore, staff recommends the Council adopt the building construction user fee increases as presented. Prepared b Rya clean, Assistant to the City Manager j RESOLUTION 2011-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,ESTABLISHING AND ADOPTING SCHEDULES OF RATES, FEES, AND CHARGES FOR BUILDING CONSTRUCTION SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT DEPARTMENT OF THE CITY OF DIAMOND BAR A. RECITALS WHEREAS, the City Council of the City of Diamond Bar has heretofore established various schedules of rates, fees, and charges for the processing of applications, permits, and other municipal services; and WHEREAS, pursuant to the Constitution and state laws of the State of California, the City of Diamond Bar is authorized to adopt and implement rates, fees, and charges for municipal services provided the rates, fees, and charges do not exceed the estimated reasonable cost of providing such services; and WHEREAS, the City's rates,,fees, and charges for building construction services, including inspections and permits have remained static for an extended period and are in need of adjustment to better reflect current business costs; and WHEREAS, the City Council desires to implement rates, fees, and charges for various municipal construction services provided by the City of Diamond Bar asset forth herein; and WHEREAS California Government Code Section 66016 requires notice to be published in advance and data made available concerning rates, fees, and charges prior to the City Council conducting an open and public meeting with respect to the adoption of increases in rates, fees, and charges or the adoption of new rates, fees and charges for various municipal services; and WHEREAS, Pursuant to California Government Code Section 66016, the City Council has met the noticing requirements and considered the matter in an open and public meeting prior to the adoption of this Resolution; and B. RESOLUTION THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar as follows: SECTION 1. The City Council hereby finds and determines that, based upon the data, information, analyses, and testimony presented and contained in the corresponding staff report, concerning the rates, fees, and charges described in Exhibit i A attached hereto and by this reference incorporated herein, the rates, fees, and charges set forth in said Exhibit A do not exceed the estimated reasonable cost of I_ providing the service for which it is levied. SECTION 2. The rates, fees, and charges set forth in Exhibit A are hereby adopted and approved as the rates, fees, and charges for the services identified. SECTION 3. The rates, fees, and charges set forth in Exhibit A shall be effective and implemented commencing sixty (60) days from the date of adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 15t" day of November, 2011. Steve Tye, Mayor I, Tommye A. Cribbins, City Clerk of the'City of Diamond Bar, California, do hereby certify that the foregoing` Resolution No. 2011-XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 15t" day of November, 2011, by the following vote, to wit: i i AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar Exhibmit CITY;®F D__ 0ND`, Al2 COMMUNITY AND. DEVELOPMENT SERVICES DEPARTMENT BUILDING &SAFETY DIVISION BUILDING CONSTRUCTION FEE SCHEDULE.2Q11=12 'ACTION:: FEE .. Permit Valuation Based on ICBO/ICC Valuation Guidelines & City Ancillary Table Special Inspector $49.41 Per Job Site, Specialty Building Permit Fees Total Valuation $43.10 $0-$700.00 $64.60 $701.0041,000 $16.70 Each Additional $1,000 or Fraction Thereof Up To $25,000 $12.80 Each Additional $1,000 or Fraction Thereof Up To $50,000 $9.60 Each Additional $1,000 or Fraction Thereof Up To $100,000 $6.60 Each Additional $1,000 or Fraction Thereof More Than$100,000 Building Plan Check Fees 85% Of Building Permit or $50 Minimum Extension of Unexpired Permit $93.33 Extension of Expired Permit $93.33 Strong Motion Instrumentation Program Residential State Fee, Valuation Based $0.50 Minimum, or .O1% of valuation Commercial $0.50 Minimum, or .021% of valuation Energy Enforcement Based on$300 State Mandated $30.00 10% Building Pen-nit Fee $25.50 8.5%Energy Permit Fee Site Inspection $164.70 Site Inspections Not Otherwise Covered by a Fee Inspection, Group R or M Occupancies $164.70 Occupancy Groups Other Than R or M Floor Area $197.64 Less Than 5,000 S.F. $263.52 5,001-10,000 S.F. $527.04 10,001-100,000 S.F. $658.80 Over 100,000 S.F. Inspection, Repair/Rehab of Regular Building Permit Fee For Building/Structure Declared Substandard Structure Inspection, Demolition of Building/Structure $164.70 Pre-Alt Inspection $93.33 Wood Re-Roof Overlay, Pool/Spa Locations Inspection/Reinspection of Group A,Division $65.88 4 Structures Application and Investigation For Relocation, Floor Area Building Permit as Required By Chapter 68 $197.64 Less Than 2,500 S.F. $395.28 2,501+ S.F. Inspection Outside Normal Business Hours $156.07 0-2 Hours Minimum Fee $156.07 Each Hour Thereafter Additional Plan Review $93.33 Per Hour Certificate of Occupancy $164.70 Certificate of Occupancy, Temporary $93.33 Extension of Certificate of Occupancy, $93.33 Temporary Important Points " For purposes ofestablishing the Permit Fee Multiplier, the ° The BVD is not intended to apply to alterations or repairs estimated total annual construction value for a given time to existing buildings. Because the scope of alterations or period (1 year) is the sum of each building's value (Gross repairs tnanexisting building varies oogreatly, the Square Area xSquare Foot Construction Cost)for that time period Foot Construction Costs table does not reflect accurate (e.g.. 1year). values for that purpose. However, the Square Foot Construction Costs table can be used to determine the ° The Square Foot Construction Cost does notino|ude �h� cost ofon addition that io basically o stand-alone building Phoeofthe |�ndonvvhiohthebui1ding iebui|LTheSquare which happeno tn be edbsuhed to on exioting bui|ding. |n Foc� Conutruction Coot�okeo into aououn� everything from thm case of such odditiono, the only alterations to the foundation wmrkto �he roof structure and coverings but existing building would involve the attachment of the doaonotinc|udethepriceoftha |and. Theooetoftho �and does not affect the coat of related code enforcement addiUontnthe existing building and the openings between theaddiUonondtheexiatingbui|dinQ� activities and is not included in the Square Foot Construction Cost. " Square Foot ConetruodmnCosts 'u " ' 'u Group(2009 International Building Code) IA IB IIA 1113 IIIA 11113 IV VA VB A-1 Assembly,theaters,with stage 213.26 206.02 200.72 191.95 180.03 175.03 185.14 164.60 15T61 A-1 Assembly,theaters,without stage 195.09 187.85 182.55 173.78 161.91 156,91 166.97 146.48 139.49 A-2 Assembly,nightclubs- 164.78 160.08 155.65 149.42 140.29 136.53 143.89 127.27 122.52 A-2 Assembly,restaurants,bars,banquet halls 163.78 159.08 153.65 148.42 138.29 135.53 142.89 125.27 12 .52 � A-3 Assembly,churches 197.06 189.82 184.52 175.75 163.84 158.84 168.94 148.41 141.42 A-3 Assembly,general,community halls,libraries,museums 165.45 158.21 151.91 144.14 131.22 127.22 137.33 115.79 109.80 A-4 Assembly,arenas 194.09 186.85 180.55 172.78 159.91 155.91 165.97 144.48 138.49 B Business 166.35 160.31 154.97 147.38 133.73 128.86 141.26 117.56 112.00 E Educational 176.39 170.31 165.24 157.71 146.90 139.05 152.20 127.81 123.47 F-1 Factory and industrial,moderate hazard 98.83 94.20 88.53 85.28 76.18 72.96 81.58 62.78 59.05 F-2 Factory and industrial,low hazard 97.83 93.20 88.53 84.28 76.18 71.96 80.58 62.78 58.05 H-1 High Hazard,explosives 92.63 88.00 83.32 79.08 71.17 66.94 75.38 57.76 N.P. H234 High Hazard 92.63 88.00 83.32 79.08 71.17 66.94 75.38 57.76 53.03 H-5 HPM 166.35 160.31 154.97 147.38 133.73 128.86 141.26 117.56 112.00 1-1 Institutional,supervised environment 166.45 160.61 156.13 14936 137.18 133.55 145.57 123.08 118.71 1-2 Institutional,hospitals 279.74 273.70 268.36 260.77 246.24 N.P. 254.66 230.07 N.P. 1-2 Institutional,nursing homes 194.86 188.82 183.48 175.89 162.52 N.P. 169.77 146.35 N.P. 1-3 Institutional,restrained 189.53 183.49 178.15 170.56 158.15 152.28 164.45 141.98 134.42 1-4 Institutional,day care facilities 166.45 160.61 156.13 149.36 137.18 133.55 145.57 123.08 118.71 M Mercantile 122.74 118.04 112.61 107.38 97.91 95.15 101.85 84.88 81.13 R-1 Residential,hotels 167.86 162.02 157.54 150.77 138.75 135.13 147.15 124.65 120.28 R-2 Residential,multiple family 140.76 134.93 130.44 123.67 112.32 108.70 120.72 98.22 93.85 R-3 Residential,one-and two-family 132.48 128.87 125.59 122.47 117.59 114.66 118.59 109.86 102.91 R-4 Residential,care/assisted living facilities 1661.45 160.61 156.13 149.36 137.18 133.55 145.57 123,08 118.71 S-1 Storage,moderate hazard 91.63 87.00 81.32 78.08 69.17 65.94 ff74.38 55.76 52.03- S-2 Storage,low hazard 90.63 86.00 81.32 77.08 69.17 64.94 73.38 55.76 51.03 U Utility,miscellaneous 69.66 65.79 61.57 58.14 52.18 48.79 55.35 40.81 38.65 ' � � a Private Garages use Utility,miscellaneous b. Unfinishedbasements ozmper sq.ft. � c For shell deduct 2opercent u. N.P. not permitted ` ' ` �.ITY . OF,D .OTD SAR COMMUNITY ANIS DEVELOPMENT SERVICES DEPARTMENNT BUILDING& SAFETY DIVISION, BUILDING'VALUATION TABLE- ANCILLARY ITEMS 20:11-12 ACTION, FEE (Per Sq. Ft) Additions $100.50 Up To 1,000 sq. ft. Carports $13.10 Good $14.00 Very Good Garages $27.40 Very Good/Wood $27.80 Very Good/Masonry $29.40 Very Good/Wood—Hillside $29.90 Very Good/Masonry- Hillside Investigation/Reinspection $150.00 Patios/Decks $9.40 Fiberglass $14.00 Metal $14.70 Wood Patio Enclosures $30.00 Wood $50.00 Metal Porches $12.00 Remodel $40.00 Re-Roofs $2.15 Comp/Asphalt Shingles—Per Sq. Ft. $215.00 Comp/Asphalt Shingles—Roof Square $3.15 Tile (Class A)-Per Sq. Ft. $315.00 Tile (Class A)—Roof Square Allowed Only if<25% of Roof is Done: $2.20 Wood Shake (Untreated)—Per Sq. Ft. $220.00 Wood Shake (Untreated)—Roof Sq. $2.50 Wood Shake(Class A)—Per Sq. Ft. $250.00 Wood Shake (Class A)—Roof Sq. 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Minutes I`expect-to address the Council on tten beet a enda/sub'ect item. Please have tiie Cou Heil reflect my name- address as , SiAturA This document is a.,public record subject to disclosure under the Public Records Act: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: G4 C S DATE I IJi . 2 Zo . Sri S` PHONEd : iS ADDRESS: o (�` � v rs Sd c 5' tc��we ORGANIZATION: . 1,. Q. �' AGENDA#/SUBJECT: Gc: : P I ex ect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect'my name and address as written above. %i nature This document is`a public'record'subject to disclosure under the Public.Records Act. VOLUNTARY REQUESTTOADDRESS THE CITY..COUNCIL TO CITY CLERK FROM ,Ckt s` .. DATE. l ADDRESS: 33 $ l irdk- B) PHONE': ORGANIZATION: l Y� e cat' AGENDA#/SUBJECT `� .t c�,✓', ' I expect to address:the Council on.the subject agenda/s ase have the Counal Minutes . reflect my name and'address as written above: e.. .. This document Jsa public recordaub�ect to disclosure under the is Records Act.