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HomeMy WebLinkAbout11/01/2011 Tlli r 'WC'• d nL 1l W' qw i ^t dst`.1�" .�1xtu,�.i tom^'?.aXra�' ,��e `w• .�.x. City of 0 uiamond Bar City gCouncil A enda Tuesday, November 1 , 2011 5:30 p.m. — Closed Session — Room CC-8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Ling-Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins Y City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,and are available for public inspection. If you have questions regarding an agenda item,please contact the City Clerk at(909)839-7010 during regular business hours. In an effort to comply with the requirements of Title Il of the Americans with Disabilities Act of 1990,the City of Diamond Bar requires that any person in need of any type of special equipment,assistance or accommodations)in order to communicate at a City public meeting,must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking,eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time-Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public ,time period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time-Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909)839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond=bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME-WARNER CABLE CHANNEL 3 AND VERIZON ROS TELEVISION CHANNEL 47,°AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM. YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 PM. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 1, 2011 Next Resolution No. 2011-44 Next Ordinance No. 06(2011) CLOSED SESSION: 5:30 p.m., Room CC-8 Public Comments on Closed Session Agenda ► Government Code Section 54957 Public Employee City Manager Performance Evaluation CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ ROLL CALL: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Sacramento Legislative update by Assemblyman Curt Hagman. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. November 1, 2011 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Election Day — November 8, 2011 - Polls will be open 7:00 a.m. to 8:00 p.m. 5.2 Planning Commission Meeting — November 8, 2011 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 Veterans Recognition Ceremony — November 9, 2011 — 9:00 a.m., Diamond Bar Center, 1600 Grand Avenue. 5.4 Traffic and Transportation Commission Meeting — November 10, 20117 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.5 Veterans Day Holiday— November 11, 2011 — City offices will be closed in observance of the Veterans Holiday. City offices will reopen Monday, November 14, 2011 at 7:30 a.m. 5.6 City Council Meeting — November 15, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of October 18, 2011 —Approve as submitted. (b) Regular Meeting of October 18, 2011 —Approve as submitted. 6.2 Planning Commission Minutes — Regular Meeting of September 27, 2011 — Receive and file. November 1, 2011 PAGE 3 6.3 Traffic and Transportation Commission Minutes — Regular Meeting of August 11, 2011 — Receive and file. 6.4 Ratification of Check Register — Dated October 13, 2011 through October 26, 2011 totaling $1,125,679.45. Requested by: Finance Department 6.5 Treasurer's Statement— For the month of September, 2011. Recommended Action: Approve. Requested by: Finance Department 6.6 Adopt Resolution No. 2011-XX: Accepting the Quitclaim Deed from Ernst & Young Inc., as Trustee of the Bankruptcy Estate of Bramalea, Inc., of its Interest in Property Located in the Stardust Mini-Park. Recommended Action: Adopt. Requested by: City Manager 6.7 Adopt Resolution No. 2011-XX: Establishing No Right Turns on Red from the Northbound Direction of Peaceful Hills Road onto Pathfinder Road and Establishing No U-Turns on Pathfinder Road. Recommended Action: Adopt. Requested by: Public Works Department 6.8 Award a Three Year Design and Construction Administration Services Contract for Residential Areas and Arterial Zones Road Maintenance Project to Onward Engineering Starting with Residential Area 1A and Arterial Zone 6 in the Amount of $83,760 and Authorize a Contingency Amount of $12,562.60 for Change Orders to be .Approved by the City Manager for a Total Authorization Amount of $96,312.50. Recommended Action: Award. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: November 1, 2011 PAGE 4 10. ADJOURNMENT: i I J Agenda No. 6.1 (a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 18, 2011 DRAFT STUDY SESSION: M/Tye called the Study Session to order at 5:45 p.m. in Room CC-8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tem Ling-Ling Chang and Mayor Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Glenn Steinbrink, Interim Finance Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Ken Desforges, IS Director; Anthony Santos, Senior Management Analyst; Marsha Roa, Public Information Manager, and Marcy Hilario, Administrative Assistant. ON. PRESENTATION OF DOCUMENTS RELATED TO CONVERSION OF THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, SERIES 2002A TO A FIXED RATE: CM/DeStefano introduced Jim Fabian, Fieldman, Rolapp & Associates, Brian Forbath, Stradling Yocca Carlson & Rauth and John Kim, E.J. De La Rosa & Co., Inc. IFD/Steinbrink stated that nearly two weeks ago Standard & Poor's visited D.B. to receive a presentation from staff regarding the City's finances and the City's future plans including additional financial information. From that presentation, the City received the highest possible rating for obtaining a fixed rate bond issue, one step from a Triple A rating which under the circumstances provides the City with an implied Triple A rating for issuance. Jim Fabian with Fieldman Rolapp stated that other positive influences in Standard & Poor's rating was great management, strong Counsel-management relations, very strong General Fund reserves, very low outstanding overall City debt, the strong "wow-factor" of the community and the overall way in which the City is managed through the use of subcontractors and the limited number of full- time employees which provides flexibility to deal with changing economic conditions with regards to staffing issues, and very good management policies and practices. Kudos to Council and Staff for the AA+ rating for which the City should be very proud. D.B. joins other cities in the AA+ rating category including, Santa Monica, Beverly Hills, and Newport Beach. Mr. Fabian discussed each of the documents before the Council and Public Financing Authority tonight for approval including two resolutions, a Remarketing Agreement, Preliminary Reoffering Memorandum, Amendment No. 1 to Lease Agreement, Continuing Disclosure Certificate, and Financial Advisor Contract and Bond Counsel Agreement. OCTOBER 18, 2011 PAGE 2 CC STUDY SESSION John Kim said he believed it was an opportune time to be in the marketplace because from an investor's standpoint, large mutual funds, and insurance companies which are very particular about the types of borrowers from whom they are willing to buy bonds serves the City well with its AA+ rating. M/Tye asked whether it would present a problem if this or a future Council decided to pay off the bonds. Mr. Fabian explained that there are redemption features in the documents from the previous issuance. Mr. Kim stated that the bonds have a call protection for a certain period of time from the fixed-rate conversion date which he believed was 10 years. After that time, the City could pay off the bond at any time. C/Herrera asked if CM/DeStefano, ACM/Doyle and CA/Jenkins had studied these documents and found them to be in order to which each responded positively. CA/Jenkins explained that Mr. Forbath is the lawyer for this transaction because the documents are very specialized and involve an area in which he does not practice. Therefore, he defers to Mr. Forbath. Mr. Forbath said his firm drafted all of the documents as the City's representative for this and previous transactions. Mr. Forbath further stated that the City of D.B. is his client and he honors that attorney/client relationship. CM/DeStefano stated that IFD/Steinbrink has been an outstanding resource for the City with all of his years of experience and a variety of issues that he has been managing for the City of Fullerton during a long career. He has been able to provide D.B. with a lot of insight about what the City was getting into because several D.B. staff members did not have the depth of experience that he brings to the table. I FD/Steinbrink was able to translate what the documents mean to the City going forward. Public Comments: None Offered. ADJOURNMENT: With no further business to discuss, M/Tye adjourned the Study Session at 6:00 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk OCTOBER 18, 2011 PAGE 3 CC STUDY SESSION The foregoing minutes are hereby approved this day of , 2011. Steve Tye, Mayor Agenda No. 6.1 (b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 18,2011 D�L I STUDY SESSION: 5:45 p.m., Room CC-8 00. Presentation of Documents related to Conversion of the City of Diamond Bar Public Financing Authority Variable Rate Lease Revenue Bonds, Series 2002A to a Fixed Rate. CM/DeStefano stated that during tonight's study session, staff and consultants provided the City Council with information and documents that upon approval, will assist in moving the City from a variable rate lease revenue bond to a fixed rate bond. No action was taken during the Study Session. CALL TO ORDER: Mayor Steve Tye called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Lieutenant Kimberly Whitlow led the Pledge of Allegiance. INVOCATION: Associate Pastor Alex Barrett, Church of the Valley, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tern Ling-Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Anthony Santos, Senior Management Analyst; Cecilia Arellano Public Information Coordinator; and, Marcy Hidalgo, Administrative Assistant. APPROVAL OF AGENDA: As submitted. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Mayor Tye proclaimed the month of November 2011 as Pulmonary Hypertension Awareness Month and presented the proclamation to Victor Chen, M.D., Kaiser-Permanente Medical Offices, Diamond Bar. NEW BUSINESS OF THE MONTH: 1.2 Mayor Tye and Council Members presented a Certificate Plaque to Raul Cerda, Manager, See's Candies, 1117 S. Grand Avenue, as Business of the Month for October 2011. OCTOBER 18, 2011 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Sergeant Mark Saunders introduced Lieutenant Kimberly Unland who introduced Deputy Kimberly Whitlow, new STAR Deputy for Diamond Bar. 3. PUBLIC COMMENTS: Steven Ly, Executive Director of the Regional Chamber of Commerce, said he looked forward to assisting D.B. and the region with economic development. C/Herrera welcomed Mr. Ly to the community. 4. RESPONSE TO PUBLIC COMMENTS: None Offered 5. SCHEDULE OF FUTURE EVENTS: 5.1 Washington Park Groundbreaking Ceremony — Saturday, October 22, 2011 — 9:00 a.m., 21208 Washington Street. 5.2 Planning Commission Meeting — October 25, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 Parks and Recreation Commission Meeting — October 27, 2011 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.4 Hall of Horrors and Haunted House — October 30-31, 2011 — 6:00 p.m. to 9:00 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.5 Fall Fun Festival — October 31, 2011 — 4:30 to 8:30 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.6 City Council Meeting — November 1, 2011 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.7 Election Day — November 8, 2011 — Polls open from 7:00 a.m. to 8:00 p.m. 6. CONSENT CALENDAR: C/Evereft requested that Item 6.13 be pulled for further discussion. C/Herrera moved, C/Evereft seconded, to approve the remainder of the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None OCTOBER 18, 2011 PAGE 3 CITY COUNCIL 6.1. CITY COUNCIL MINUTES — Regular Meeting of October 4, 2011 — Approved as corrected. 6.2 PLANNING COMMISSION MINUTES — Regular Meeting of August 23, 2011 — Received and Filed. 6.3 RATIFIED CHECK REGISTER — Dated September 29, 2011 through October 12, 2011 totaling $1,558,159.17. 6.4 AWARDED DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES CONTRACT FOR THE 2011-2012 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT TO INFRASTRUCTURE ENGINEERS IN THE AMOUNT OF $30,830 AND AUTHORIZED A CONTINENCY AMOUNT OF $3,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $33,830. 6.5 ADOPTED RESOLUTION NO. 2011-41: APPROVING THE APPLICATION FOR $89,608 OF LAND AND WATER CONSERVATION GRANT FUND, WHICH IF AWARDED, REQUIRES AN $89,670 MATCH FROM THE CITY, FOR THE GRAND VIEW TRAIL LINK IN THE SUMMITRIDGE PARK TRAIL SYSTEM. 6.6 APPROVED PLANS AND SPECIFICATIONS AND AWARDED CONSTRUCTION CONTRACT FOR THE 21810 EAST COPLEY DRIVE INTERCONNECT PROJECT TO PROTECH ENGINEERING CORP. IN THE AMOUNT OF $35,350 AND AUTHORIZED A CONTINGENCY AMOUNT OF $4,500 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $39,850. 6.7 AWARDED PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR ON-CALL TRAFFIC ENGINEERING WITH (a) ADVANTEC CONSULTING ENGINEERS; (b) ITERIS; (c) SASAKI TRANSPORTATION SERVICES; (d) WARREN SIECKE; (e) FEHR & PEERS; AND (f) KOA CORPORATION, FOR A PERIOD OF THREE (3) YEARS. 6.8 AWARDED PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR ON-CALL CIVIL ENGINEERING WITH (a) HALL AND FOREMAN, INC.; (b) ONWARD ENGINEERING; (c) HARRIS AND ASSOCIATES; and (d) DMS CONSULTANTS, FOR A PERIOD OF THREE (3) years. 6.9 AWARDED PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR ON-CALL SOILS AND GEOTECHNICAL ENGINEERING SERVICES WITH (a) LEIGHTON AND ASSOCIATES, INC.; (b) WILDAN GEOTECHNICAL; and (c) NINYO AND MOORE, FOR A PERIOD OF OCTOBER 18, 2011 PAGE 4 CITY COUNCIL THREE (3) YEARS. 6.10 APPROVED CONTRACT INCREASE WITH FREEWAY ELECTRIC FOR THE TRAFFIC SIGNAL INSTALLATION AT BREA CANYON CUTOFF ROAD AND THE SOUTHBOUND STATE ROUTE 57 FREEWAY RAMP IN THE AMOUNT OF $6,000 FOR A TOTAL AUTHORIZATION AMOUNT OF $176,515. 6.11 ADOPTED RESOLUTION NO. 2011-42: RATIFYING AND RECONFIRMING THE DESIGN GUIDELINES APPLICABLE TO THE GATEWAY CORPORATE CENTER AND AMENDING A PORTION OF RESOLUTION NO. 89-104 TO ALLOW ON STREET PARKING OF VEHICLES ALONG PORTIONS OF BRIDGE GATE DRIVE AND VALLEY VISTA DRIVE. 6.12 AUTHORIZED THE CITY MANAGER TO CONTINUE FINANCE DEPARTMENT CONSULTING SERVICES WITH GLENN STEINBRINK FOR A TOTAL COST NOT-TO-EXCEED $75,000. 6.14 APPROVED A CONTRACT WITH TIME WARNER CABLE TO RELOCATE EXISTING FIBER AND COAX CABLING FROM 21825 COPLEY DRIVE TO 21810 COPLEY DRIVE IN THE AMOUNT OF $27,247 AND AUTHORIZED CHANGE ORDERS, AS REQUIRED, UP TO $5,000 FOR A TOTAL AUTHORIZATION OF $32,247. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.13 AUTHORIZE THE CITY MANAGER TO PURCHASE VARIOUS TELECOMMUNICATIONS AND SECURITY EQUIPMENT FROM CDWG IN AN AMOUNT NOT-TO-EXCEED $290,000 WHICH INCLUDES ALL REQUIRED TRAINING AND PROFESSIONAL DESIGN SERVICES FOR INSTALLATION; AND, APPROPRIATE $90,000 FROM COPS FUND. C/Everett stated that he has the utmost confidence in the City's IS support team and is convinced that this is the right recommendation. For him, what is missing is the normal bidding process. These are all RFP's and believed there were six bidders and asked for staff s report to help him see what the Council normally sees in the bid environment and to find out why the City picked CDWG. IS/Desforges stated that as the Council is aware the City is currently purchasing and remodeling a new City Hall building across the street which will require additional new phones, local area networks (LAN) digital media and security cameras. Staff has determined that Cisco is the best manufacturer of the phone system based on a Cisco UC6000 LAN including a central core switch, digital media signage for the front entrance on the first and second floor lobbies as well as additional security cameras OCTOBER 18, 2011 PAGE 5 CITY COUNCIL for both the exterior and public spaces of the new City Hall. These items have a retail price of $408,032. With professional services and tax the total cost is $518,734.80. IS/Desforges stated that the City has the option to use State negotiated contracts; however, in this case, the State negotiated contract would result in a cost of $364,270.66. The City solicited proposals from five vendors including CDWG, PC Mail Gov, Nexus, Resilient Communications, and USGS. Two of the vendors were non-responsive which left three bids remaining. The three remaining bids ranged from $305,943.40 down to the low bid of $278,742.15 which was CDWG. CDWG has served as a professional vendor for the City in the past and is able to provide both the services and the product, and was considered the lowest responsible bidder for the City. Therefore, staff recommended CDWG in an amount not-to-exceed $290,000 to include the contingency funds necessary for the $278,742.15 low bid. C/Herrera thanked IS/Desforges for the very detailed explanation and stated that she is confident that staff has selected the best company to conduct business with on behalf of the City. C/Herrera moved, MPT/Chang seconded, to approve Consent Calendar Item 6.13 as proposed by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARING: None 8. COUNCIL CONSIDERATION: 8.1 ADOPT RESOLUTION NO. 2011-43: APPROVING DOCUMENTS RELATED TO THE CONVERSION OF THE CITY OF DIAMOND BAR PUBLIC FINANCING AUTHORITY VARIABLE RATE LEASE REVENUE BONDS, SERIES 2002A FROM A VARIABLE INTEREST RATE TO A FIXED INTEREST RATE AND AUTHORIZING AND DIRECTING CERTAIN ACTION IN CONNECTION THEREWITH: APPROVAL OF REMARKETING AGREEMENT; PRELIMINARY REOFFERING MEMORANDUM; AMENDMENT NO. 1 TO LEASE AGREEMENT; CONTINUING DISCLOSURE CERTIFICATE; FINANCIAL ADVISOR CONTRACT AND BOND COUNSEL AGREEMENT. CM/DeStefano explained that this item comes to the -City Council as a result of discussions held earlier this year on August 16 to consider the refinancing of the Diamond Bar Center from its variable rate structure to a fixed rate structure by taking advantage of attractive rates in the Market- OCTOBER 18, 2011 PAGE 6 CITY COUNCIL place. Thus, the City Council directed staff to commence the process to proceed with this change. As part of this process City staff, consultants and IFD/Steinbrink met with Standard & Poor's almost two weeks ago and ultimately received the highest possible rating of AA+. Jim Fabian, Fieldman, Rolapp &Associates, stated that Standard & Poor's visited D.B. and received a 90 minute presentation about D.B.'s history, current financial situation and budget as well as, an overview of the refinancing of the variable rate to a fixed rate loan. He commended staff for putting together an excellent, thorough and comprehensive overview of the financial health of the City. As a result of that meeting, Standard and Poor's released a AA+ rating which is the highest possible rating for a lease revenue bond transaction and a rating enjoyed by other cities such as Santa Monica, Beverly Hills, Malibu and Newport Beach. He believed the AA+ rating was a reflection upon the community as a whole, the tremendous wealth factors that the community enjoys, its stable management, the great relationship between the City Manager and City Council; as well as the great framework of financial policies and management practices that have been implemented since incorporation. It is a real testament to the stewardship the City Councils have shown over the years in governing the City. Tonight before the Council are two items, one as the City Council and one as the Financing Authority. There are several documents for approval tonight. As part of the process of the fixed rate conversion, an RFP was conducted for underwriting services and the firm of E.J. De La Rosa & Co., Inc. was selected as the City's underwriter. John Kim of E.J. De La Rosa & Co., Inc. is in the audience this evening to respond to questions related to marketing of the bonds. Brian Forbath, Stradling Yocca Carlson & Rauth, explained that the action before the Council this evening is adoption of a Resolution approving a variety of documents necessary to convert the City's existing variable rate transaction into a fixed rate transaction. The fixed-rate conversion will be through the maturity or life of the bond and cannot be converted once the rate is fixed for the life of the bond. He explained each of the following documents pursuant to this action which includes 1) A Reoffering Memorandum; 2) Remarketing Agreement; 3) Amendment to the Lease Agreement; and, 4) Amendment to the Indenture. The sale of the bonds is scheduled in the next week to two weeks for a closing on December 1, the expiration of the existing Letter of Credit. CM/DeStefano stated that this process is for a principal bond amount of $11,858,000 for a twenty-two year period. Staff recommends that the City Council take action to approve the package. Following Council's action the Public Financing Authority will take action later this evening. OCTOBER 18, 2011 PAGE 7 CITY COUNCIL C/Herrera thanked staff for its guidance to Council over a period of several meetings and study sessions to make certain that Council Members thoroughly understand this transaction and reinforce the ultimate outcome, to save the City money. I M/Tye asked for any public comments on this item; however no one came forward to speak. C/Herrera moved, C/Evereft seconded to Adopt Resolution No. 2011-43: Approving Documents Related to the Conversion of the City of Diamond Bar Public Financing Authority Variable Rate Lease Revenue Bonds, Series 2002A from a Variable Interest Rate to a Fixed Interest Rate and Authorizing and Directing Certain Action in Connection therewith: Approval of Remarketing Agreement; Preliminary Reoffering Memorandum; Amendment No. 1 to Lease Agreement; Continuing Disclosure Certificate; Financial Advisor Contract and Bond Counsel Agreement. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None RECESS: M/Tye recessed the Regular City Council Meeting to the Public Financing Authority at 7:20 p.m. RECONVENE: M/Tye reconvened the Regular City Council Meeting from the Public Financing Authority Meeting at 7:21 p.m. 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka reported that he attended the Three Valleys Municipal Water District's Quarterly Leadership Breakfast with guest speaker, ,the Honorable Robert M. Hertzberg; football game between DBHS vs. DRHS with the Mayor's Cup presented to DRHS and thanked IFD/Steinbeck for his help with the Public Finance Authority this evening. C/Evereft stated that it had been his privilege to attend his second annual California Citizens Against Lawsuit Abuse during which State Senator Bob Huff, State Senator Bob Dutton and business man and radio host Jack Chou spoke. Saturday, October 8 Assemblyman Curt Hagman held a Town Hall meeting at the AQMD in D.B. C/Evereft reminded everyone about the groundbreaking for Washington Park, and the Hall of Horrors and the Fall Fun Festival at Heritage Park. He also reminded everyone about the annual "Shakeout" scheduled for 10:20 a.m. on October 20 during which millions of Californians will Drop, Cover and Hold for the largest earthquake drill. OCTOBER 18, 2011 PAGE 8 CITY COUNCIL C/Herrera said it was nice to have See's Candies Management present to receive the New Business of the Month award. See's has sugar-free candy and there are several individuals throughout D.B. who need to restrict or avoid sugar intake. She welcomed STAR Deputy Kimberly Whitlow who will certainly do a fabulous job for the school kids. She congratulated D.B. for achieving a AA+ rating from Standard and Poor's and stated that she is particularly proud of the reasons the City received this award, especially due to great management, strong reserves, strong City Council-City Manager relationship and great stewardship over the last many years due to the outstanding City Councils and staff teams. On October 20 the Southern California Association of Governments meeting will take place during which there will be a discussion of the regional transportation plan. SCAG is pushing for 50-60 foot high truck lanes over the San Jose Creek which is the waterway between the SR60 and the Union Pacific Rail lines. D.B. is opposed to that plan and has been working very hard to get other cities to join in the opposition of the plan which will likely come to a vote in October. She plans to be at that meeting to voice D.B.'s opposition and encourage other surrounding cities to voice their opposition as well. MPT/Chang reminded everyone to follow her on Facebook and Twitter and announced that she will be joining Foursquare. MPT/Chang reported that on October 10 she had been invited to help celebrate Taiwan's 100th year of democracy and freedom at the Universal Hilton at Barnes Park in Monterey Park. She also participated in a parade in Chinatown in downtown LA. She also joined the Government Affairs Committee with the Regional Chamber and looks forward to the meetings. She commended the Mayor for his idea for a Mayor's Cup for the October 7 match between DBHS and DRHS because it promotes a sense of spirit and community pride while showcasing the City's 2 great high schools and student athletic abilities. She reminded residents that if they would like to participate in the D.B. Educational Community-Roundtable, the next meeting is November 1 at 9:00 a.m. at the AQMD for parents of school children in D.B. from both school districts. The Diamond Bar Community Foundation Gala will be held on November 12 from 6:00 to 10:00 p.m. which includes dinner and dancing with semi-formal attire. For more information click on www.dbcf.org or call 909-860- 6088. M/Tye spoke regarding a letter he had received criticizing the Mayor's Cup event between Diamond Bar High and Diamond Ranch High. He stated that he was disappointed that some residents misunderstood his intent; however, there will always be those who misunderstand the intent of the Council's actions. M/Tye said he hoped that everyone would join the Council on Saturday at 9:00 a.m. at Washington Park at which time the kids in the surrounding neighborhoods will have the opportunity to decorate tiles that will be incorporated into the construction of the park. He is exceedingly proud of this City, this Council and past Councils, and this staff that resulted in a AA+ rating from Standard and Poor's. This happened over a period of time since 1989 and it is due to the work of the City Councils and administrations since the City's inception. OCTOBER 18, 2011 PAGE 9 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council meeting at 7:40 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2011. STEVE TYE, MAYOR Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION SEPTEMBER 27, 2011 CALL TO ORDER: Chairman Shah called the meeting to order at 7:03p.m. in the South Coast Air Quality Management District/Government ,Center Auditorium,..21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Torng led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Steve Nelson,' Tony Torng, Vice Chairman Kwang Ho Lee, Chairman Jack Shah Absent: Commissioner Jimmy Lin was excused: Also present: Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Natalie Tobon, Planning .Technician; David Alvarez, Assistant Planner; and Stella Marquez, Senior Administrative Assistant. 2, MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None. 3. APPROVAL OF AGENDA: As presented. - 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meetinq'of August 23, 2011 C/Torng moved, VC/Lee seconded, to approve the Minutes of the Regular Meeting of August 23 2011, as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nelson Torng, VC/Lee, Chair/Shah NOES:: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lin SEPTEMBER 27, 2011 PAGE 2 PLANNING COMMISSION 5. OLD BUSINESS: None. 6.: NEW BUSINESS: None. 7. `PUBLIC HEARINGS: 7.1 Conditional Use Permit No. PL 2011-284 - Under the authority of Diamond Bar Municipal Section 22.58, the applicants,_Martin and Alda Au- Yeung, and Country Hills Holding, LLC; requested approval to establish a math and reading center for children in preschool through high school on Tuesdays and Fridays from 2:30 p.m. to 6:30 p.m. The subject property is zoned Community Commercial (C-2) with an underlying General Plan land use designation of General Commercial: PROJECT ADDRESS: 2757 Diamond Bar Boulevard Diamond Bar, CA 91765 PROPERTY OWNER: Country Hills Holding, LLC 8115 Preston Road,Suite 400 Dallas, TX 75225 APPLICANT Martin and Alda.Au-Yeung 3636 Bartlett Avenue Rosemead, CA 91770 PT/Tobon presented staff's report and recommended Planning Commission approval of Conditional Use Permit No,. PL2011-284; based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. VC/Lee asked for clarification on the length of each lesson and PT/Tobon reiterated that each lesson is 25 minutes and if a student were taking two classes they would be at the facility a total of 50 minutes. VC/Lee asked how many lessons there are with a maximum of 18 students per lesson and PT/Tobon responded that it would be a matter of how many lessons were scheduled per day. There will not be any drop-in students. VC/Lee asked the number of students per day and PT/Tobon responded that the maximum lessons per day would be eight. VC/Lee said that .eight times 18 is about 144 which would mean 144 students per day maximum in 900 square feet. How many cars would be in the parking lot at any onetime SEPTEMBER 27, 2011 PAGE 3 PLANNING COMMISSION and PT/Tobon responded that there would not be 144 students present at any one time, there .would be only 18 students present at one time. As stated in staff's report, a worst-case scenario would need 38 parking spaces maximum. VC/Lee asked if 900 square feet could accommodate 18 students and PT/Tobon responded that 18 would be the maximum number of students during one session. Chair/Shah asked if there .are 18 students per lesson or nine or 36 and PT/Tobon reiterated that there are a maximum of 18 students per lesson. For. each 25 minute session there would be a total of 18 students. Chair/Shah asked what previously resided in the space and PT/Tobon reiterated that the space is currently vacant and was . previously an optometrist office. Chair/Shah said that on Monday, Wednesday and Thursday there are no classes so at 12 noon they are finished? PT/Tobon reiterated that on those days the offices are closed between 12:00 noon and 3:00 p.m., and open again between 3:00 p.m. and 6:30 p.m. for administrative purposes. Alda and Martin Au-Yeung said. that wouldserve as instructors of the center and asked.if the Commission had any questions for them. Chair/Shah opened the public hearing. With no one present who wished to speak on this item, Chair/Shah closed the public hearing. VC/Lee said he believed this was a very good project. C/Nelson agreed. His children came through the WVUSD and were much better off for being. challenged by students.who excelled in these types of studies. VC/Lee moved,,C/Nelson seconded, to approve Conditional Use Permit No. PL2011-284, based on the Findings of Fact, and subject to .the, conditions of approval as listed within the resolution. 7.2 Conditional Use Permit No. PL 2011-13 Under the authority of Diamond Bar, Development ,Code Section 22.58, the applicants, Randy Dimacali and Rafael Nunez, requested approval to install a micro-cellular antenna on an existing traffic signal pole as well as, installation of ancillary above-ground equipment in the Public Right-of-Way (ROW). SEPTEMBER 27, 2011 PAGE 4 PLANNING COMMISSION PROJECT ADDRESS: SW Corner of Grand Avenue And Summitridge Drive Diamond Bar, CA 91765 PROPERTY OWNER: City of Diamond Bar APPLICANTS: Randy Dimacali Coastal Communications 3355 Mission Avenue, Suite 234 Oceanside, CA 92058 And Rafael Nunez NextG Networks of California, Inc. 2125,Wright Avenue, Suite C9 La Verne, CA 91750 C/Nelsonasked if he should ,recuse himself from deliberating on this matter because he believed he lived within 500 feet of the project: CDD/Gubman asked for a short recess to determine whether C/Nelson had a conflict. RECESS: Chair/Shah recessed the Planning Commission meeting at 7:20 p.m. RECONVENE: Chair/Shah reconvened the Planning Commission meeting at 7:23 p.m. CDD/Gubman stated that staff looked at the radius map and determined that.0%Nelson was within the 500 foot radius. , C/Nelson recused himself and left the dais for the remainder of the proceedings. AP/Alvarez presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. PL 2011-13, based on the Findings of Fact and subject to the conditions of approval as listed within the resolution. SEPTEMBER 27, 2011 PAGE 5 PLANNING COMMISSION C/Torng recalled there was a requirement- that this. type of facility be 35 feet away from the nearest residence. AP/Alvarez'responded that the requirement.is the height of the pole plus 20 percent. In this case, the distance of the facility from the.nearest residence is 38:4:feet: Chair/Shah asked if the applicant had checked with the Traffic Department to see if their permission or approval is needed. CDD/Gubman stated that When the CUP" was submitted to the City, the plans were routed to departments including the Public Works Department and they have provided their `Conditions.'of- Approval included in the: resolution. An encroachment permit is one'of the project requirements andthepermitting process is stili.required as part of this project. Rafael:, Nunez, NextG Networks of California, Inc., . thanked the Commission for considering this project and: 'making certain that the applicant.has met all of the criteria for. approval. .He;offered to respond to _ any:questions and concerns the Commission may have. Chair/Shah opened the public hearing...'..... TornChen; 24209 Delta Drive, said his issue with.the.cell phone tower is that it sits:on top of his back yard where his kids'play. He understands that the FCC does not allow:the cancellation: of projects, due to health concerns but the FCC'controls airwaves and does not consider the health of individuals. The EPA does consider.health and his experience with the EPA is not very good. Previous to living in Diamond Bar, he lived in lower Manhattan.where he saw the,twin towers.tumble:and had Christine Todd Whitman of the EPA tell flim there`was nothing wrong with the air quality and hefeels that she was lying to him because he has friends who have a pi lot respiratory illnesses and he was diagnosed :with asthma. With all due respect to the EPA and'FCC he cannot accept what they.say. His kids are on the line and. respectfully requested- that the- ,Commission deny this project and move the cell tower to%a different location. Chair/Shah closed the public hearing: VC/Lee asked if this was a: cejlular::phone micro. tower.:; CDD/Gubman. responded that VC%Lee was correct. This is not-:a monopole and is not a new structure being'installed,to house-antennas.,:T his is.a'two-foot high antenna attached to the top of the existing street signal. SEPTEMBER 27, 2011 PAGE 6. PLANNING COMMISSION C/Torng asked staff to provide the Commission with its evaluation process- based on the merits of the project, CDD/Gubman stated that the Federal Telecommunications .Act of 1996 is very explicit and subsequent court decisions have upheld the authority of the FCC to preempt any local decision making based on perceived health concerns. The FCC regulates the radio frequency within which the various telecommunication company signals can be transmitted and they have been deemed through legislation to be the sole regulator of the radio frequency spectrum in which they license the individual carriers to operate. The Act and subsequent court decisions have held, however, that the City has the authority to regulate the location and appearance of cellular facilities based solely on aesthetic concerns. So the Commission's authority is limited to whether or not the aesthetics (appearance and method of landscaping/screening or other design efforts) are enough to make the visual aspects of the installation appropriate for its setting. This particular microcell facility differs from the more elaborate structures that are more visually intrusive, and this installation can almost be regarded as the stealth facility because its visual impact is virtually negligible. The Commission's decision making process comes down to the aesthetics of the project and whether or note the Commission feels it is appropriate for the setting proposed for its location. Chair/Shah said he was concerned about the residents' health and was at the same time aware of the FCC regulations. Having said that, the speaker should, be advised, if possible,where he can file an application or complaint regarding his concerns should he chose to do so. CDD/Gubman responded that the FCC licenses these facilities and staff can provide the speaker with contact information; however, the Commission is unable to advocate one way or the other. Chair/Shah said he felt it would be a good thing to advise the speaker about what he can do and said he was sorry there was nothing the. Commission could do beyond its authority. He said he believed the speaker's next step should be to go to the FCC and hoped they would listen to him and take whatever action was necessary. C/Torng said he believed the first step in the process was an appeal process to the City Council. CDD/Gubman stated that depending on the Commission's decision, there is a. 10 calendar day appeal period. Within that 10 day appeal period, if the Commission approves the project, anyone SEPTEMBER 27, 2011 PAGE 7 PLANNING 'COMMISSION :. affected by this project may submit an appeal to the City Clerk. There is an appeal, fee that is required to be paidwith the appeal which would be the next administrative remedy. The City Council can then make the final decision. Chair/Shah thanked 'staff and asked that they advise the applicant of the` process so they know they have a time limit and 'fee:to move through the administrative process. VC/Lee moved, C/Torng seconded,' to approve Conditional Use Permit No. PL 2011-13, based on' the Findings of Fact, and subject to the conditions of approval as listed within the resolution. AYES: COMMISSIONERS: Torng, VC/Lee,-.Chair/Shah NOES: COMMISSIONERS: . None ABSENT: COMMISSIONERS: Lin, Nelson 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS. None. 9. STAFF`COMMENTS/INFORMATIQNAL ITEMS: 9.1 Public Hearing dates.for future projects. CDD/Gubman stated that there are no agenda items for October 11, 20.11, so : the : next Planning Commission meeting. will be scheduled for October 25, 2011. At this time there is one item on the October 25 agenda which is for the remodel of the former PetSmart space at the Market World Shopping Center at Golden Springs Drive and Brea Canyon Road. The property owners are proposing to subdivide the 25,000 square feet retail space into smaller shop.spaces to lease to multiple tenants. In addition, as part of that project, a remodel of the front fagade of the former PetSmart space and .a, .Sign Program are proposed, .to establish to uniformity in the signage within the shopping center: CDD/Gubman advised the Commissioners that several months .ago the issues at 22909 Ridgeline Drive in- ','The Country Estates".were:raised`by the neighbor. regarding retaining walls that were .being constructed higher ` than what was approved. Staff received an application from the property . owner who is requesting changes to the project to legalize some of the SEPTEMBER 27, 2011 PAGE 8 PLANNING COMMISSION deviations from the approved plans. The property owner has submitted plans to reduce the heights of the retaining walls to stay within what was originally approved; however, they are going to be requesting that the Planning Commission consider allowing them to raise the height of the building pad by about two feet. Chair/Shah said he knows the applicant and the applicant has spoken with Chair/Shah about the issuer Therefore, Chair/Shah said he would recuse himself when this matter comes before the Commission. Chair/Shah disclosed that he told the applicant to follow the dictates of the City's appropriate staff. CDD/Gubman offered a status report on the new City Hall building which is moving slightly ahead of schedule and staff is on target to move into the new building before Christmas. When the transition is made, most of the Planning Commission meetings will be conducted in the new building. Unless there is a controversial project that requires additional seating, the Commission will be conducting regular business in the new facility. The project is moving quickly with various components coming together. The drywall is just about completed. . All of the other dry utilities are getting buttoned up. Plans are in for the millwork to construct the front counter and lobby areas. The first floor for the library is a little behind the City Hall project and will be lagging by a few months since that is a more complex construction project. The order for the new furniture for the new cubicles and office spaces should be placed by the end of this week and additional new items such as security cameras are under consideration. ACM/Doyle is the project manager and is overseeing nearly every aspect of this project and staff is mindful of the fiscal constraints. Staff is keeping the budget modest and working efficiently and the City will be recycling furniture and fixtures to every extent possible. While it is inevitable that new furniture and fixtures would have to be ordered, the City is staying within its projected budget. Chair/Shah asked if it was possible for him to visit the site. CDD/Gubman said he would contact Chair/Shah to arrange an individual visit. Chair/Shah.'said he would be out of town for 10 days beginning next Tuesday. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. SEPTEMBER 27, 2011 PAGE 9 PLANNING COMMISSION ADJOURNMENT: With no further business before the Planning Commission, Chairman Shah adjourned the regular meeting at 7:55 pm to October 25, 2011. The foregoing minutes are hereby approved this 25th day of October, 2011. Attest. Respectfully..Submitted, Greg Gubman Community Development Director. Jack Shah, hairman Agenda No. 6.3 APPROVED AS CORRECTED 10/13111 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 11, 2011 CALL TO ORDER: Chair Pincher called the meeting to order at 7:00 p.m. in the South Coast, Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Kenneth Mok, Vice Chair Ted Carrera, Chair Liana Pincher Absent: Commissioner Jen "Fred" Mahlke was excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer, and Marcy Hilario, Senior Administrative Assistant I. APPROVAL OF MINUTES: A. Minutes of the July 14, 2011 regular meeting. C/Carrera moved, C/Mok seconded, to approve the minutes of July 14, 2011 as correct. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, VC/Carrera, Chair/Pincher NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: House ABSENT: COMMISSIONERS: Mahike 11. PUBLIC COMMENTS: None Offered Ill. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: May, June and July 2011 2. Collisions: May, June and July 2011 3. Street Sweeping: May, June and July 2011 C/Mok asked if any vehicles owned by residents were towed or cited because they were left in the streets during the slurry seal process and AE/Young responded that she was not aware of any tows or citations this year. Before towing vehicles, the Sheriff's Department checks the registration address and, as a courtesy, knocks on the door before calling in to have the vehicle towed. AUGUST 11, 2011 PAGE 2 T&T COMMISSION IV. OLD BUSINESS: None V. NEW BUSINESS: A. Presentation of SCAG's East-West Freight Corridor Study/Truck Lanes in and near D.B. PWD/Liu presented staffs report and recommended that the Traffic and Transportation receive and file the report. C/Mok started that he understood that the corridor would be a dedicated highway strictly for zero-emission clean trucks. In addition, this current proposal contains no specifications as to what kind of trucks would be allowed to use the corridor other than zero-emission. It would be more practical to have a corridor for trucks leaving the port heading east to the Inland Valley and not for local truck traffic, which is not specified in the report. Therefore, the City does need a lot more information. PWD/Liu talked about on/off ramps which are not spaced on the proposed corridor as are the typical on/off freeway ramps. The length of the east/west corridor is about 36 miles long and the San Jose Creek portion is about 15 miles long. C/House stated that there is a truck traffic problem on the SR-60 which will keep getting worse. He understood why the City of Industry would favor the San Jose Creek corridor; however, this is a piecemeal approach and the entire length of the corridor needs to be dealt with rather than just a section that would negatively affect D.B. PWD/Liu said he believed the focus should not be limited to the SR-60. Chair/Pincher offered that a solution might be to alternate one-way truck traffic at certain times of the day. Stacking is a very expensive option. Chair/Pincher asked if the study included evidence of local and regional truck traffic. PWD/Liu responded that that type of analysis has been done. This allowed them to show that the proposed project would not necessarily serve only port- related truck traffic, but would likely include local trips as well. C/Carrera asked how the Alameda Corridor discussions related to this project. His understanding is that the port traffic was to be accommodated by the Alameda Corridor projects because they planned to have much longer trains and run the traffic through cities without impacts to the local traffic intersections. This is the first time that he heard that the port related truck traffic is not the main issue being dealt with in this report. PWD/Liu talked about the ACE grade separation projects. The bottom line is that there are very serious issues regarding truck traffic; however, the City does not believe the solution is an east-west freight corridor for trucks only. For example, it would be prudent to invest more into rail mainline investments. VI. STATUS OF PREVIOUS ACTION ITEMS: None AUGUST 11, 2011 PAGE 3 T&T COMMISSION VII. ITEMS FROM COMMISSIONERS: C/House said he noticed that the sprinkler systems on the medians between Fountain Springs Drive and the Freeway on Diamond Bar Boulevard run excessively. When he comes home at 10:30 to 11:00 p.m., the streets are flooded and water is running down the storm drains to his house. . C/Mok stated that a resident and his wife who take walks along Diamond Bar Boulevard have noticed a sewer odor across from St. Denis Church. C/House pointed out that there is a creek that crosses Diamond Bar Boulevard and Chair/Pincher confirmed that there is a creek across the street from St. Denis close to the condos. C/Mok said he believed it was private property and PWD/Liu said staff would ask someone to look into the matter. C/Mok felt the slurry seal project was moving forward in a timely fashion and asked when the project was scheduled for completion. AE/Young responded that the project is on track to finish mid-September. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project—SE/Yee reported that staff held a pre-construction meeting with the contractor on July 28. A formal notice to proceed has not yet been issued because staff is waiting for completion of submittals for review and approval. Overall, the project consists of installing eight new locations and swapping out three existing locations with battery backup systems. B. Brea Canyon Cut-Off @ SB SR57 Off Ramp — Traffic Signal Project — SE/Yee stated that all conflicts have been resolved and next week the contractor will begin conduit runs installations for the project. C. Multi-Year CIP — Comprehensive Infrastructure Management Plan — SE/Yee indicated that staff is scheduled to meet with the consultant and is also seeking to meet with upper-level management at the LA County Public Works Department. Staff discovered that there are a number of storm drains in the City's network that need to be transferred to LA County. D. Industry's Grand Avenue Bridge Widening/Interchange Project—SE/Yee stated that progress is being made on the technical studies for the environmental document in order for an environmental document to be circulated. E. Golden Springs Elementary Parking Lot Improvement—SE/Yee reported that subsequent to the last T&T Commission meeting he spoke with Nathanial Holt, PUSD representative who indicated that a letter would be going out to the area residents to suggest a joint meeting between the residents, school district and the City to flesh out any concerns and issues related to the proposed improvements. F. Lemon Avenue On/Off-Ramp Project—AE/Young stated that during the past few weeks the right-of-way agreement continued to be circulated through Caltrans with more questions arising. However, staff received word that the agreement has been finalized and is at Caltrans headquarters for signature AUGUST 11, 2011 PAGE 4 T&T COMMISSION, and should come back to staff in about two weeks for presentation to Council at the September 20 meeting. There was an increase in staff costs for the acquisition phase in an amount of$80,000 which the City of Industry agreed to pay. Staff is hoping that the acquisitions will be completed sooner than the anticipated two years. G. Residential Area - VZone 5 Road Maintenance Project — AENoung reiterated that this project is on schedule to be completed mid-September. Initial equipment malfunctions caused the contractor to lose production and not be able to complete all of the posted streets as scheduled. In addition, there was a problem with the quality of materials preventing the contractor from putting the chips down on the streets that were scheduled and staff received a number of calls from frustrated residents. Staff has been meeting regularly with the contractor to provide for a smoother project flow. H. NTMP—Decorah, Briar Creek and Willow Creek Neighborhoods-SENee stated that the City Council awarded a construction contract to Hardy and Harper. The project should be underway early September. I. Metrolink Station Parking Lot Construction — SENee reported that the parking lot would be closed down in phases to accommodate construction of solar carports. Most of the parking lot will provide such coverage along with a number of electric vehicle charging stations that will be powered by the solar panels. The power overage will be supplied back to Edison for credits. With the closure of approximately half of the parking lot at any given time there will be impacts to the surrounding streets. Staff has worked with Industry to identify allowable parking areas during the nine-month construction period. The alternate designated parking area and off-site areas with shuttle service lie entirely within the City of Industry. D.B. has concerns about spillover and staff will proactively monitor the area and advise motorists that there is no Metrolink parking allowed on adjacent streets in D.B. SENee responded to C/Mok that planned parking with shuttle service will be along Baker Parkway which is about Y2 mile from the station. Chair/Pincher asked the makeup of the land use close to the station. SENee responded that on the D.B. side the closest intersection is Brea Canyon Road and Washington Street with the Shea Center on the west side of Brea Canyon Road and the northeast corner contains office/light industrial with a mobile home park and residential neighborhoods on the south side of Washington. Chair/Pincher asked if it was feasible to implement permit only parking during construction. SENee said that staff considered that option if this becomes a chronic problem. SENee stated when this project is completed there will be approximately 1200 spaces which is a reduction from the current capacity. PWD/Liu informed the Commission that this is one of if not the busiest Metrolink stations. Staff has asked the Sheriff's Department to monitor the situation and appropriate action will be taken if the situation gets out of hand. Staff has also communicated this matter to businesses in the area. VC/Carrera commended PUSD for expanding their outreach efforts for the proposed improvements at Golden Springs Elementary. He asked when staff AUGUST 11, 2011 PAGE 5 T&T COMMISSION expected the traffic calming devices for Decorah and Willow Creek to be completed and SE/Yee responded that it is about a 30-day project. VC/Carrera asked about the status of the off-street parking request on Copley Drive in the Gateway Center. SE/Yee stated that staff's last communication with them was to ask the applicant to provide formal documentation that the board for the Gateway Association would amend their design guidelines to allow on-street parking. The applicant verbally indicated the board would allow on-street parking and staff again requested written documentation which has not yet been received. PWD/Liu stated that SCAQMD began work on their parking structure this week which is expected to take about six weeks to complete which resulted in a loss of about 80 parking spaces. Accordingly, the AQMD asked City Hall to open parking along both sides of Copley. He and SE/Yee reviewed the request and permitted parking only on the AQMD side. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pincher adjourned the meeting at 8:21 p.m. The foregoing minutes are hereby approved this day of 72011. Respectfully, David G. Liu, Secretary Attest: Chairman Liana Pincher Agenda# 6 .4 Meeting Date: November 01, 2011 CIT CITY COUNCIL "rr`c �w" AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: Ratification of Check Register dated October 13, 2011 through October 26, 2011 totaling $ 1,125,679.45. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of$ 1,125,679.45 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated October 13, 2011 through October 26, 2011 for $ 1,125,679.45 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register— 10/13/11 through 10/26/11. '14�N CITl CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register , including checks dated October 13, 2011 through October 26, 2011 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,039,336.81 Prop A-Transit Fund 22,960.20 Prop C-Transit Tax Fund 6,141.00 Integrated Waste Mgt Fund 1,920.16 Com Dev Block Grand Fund 1,291.91 LLAD 38 Fund 18,167.28 LLAIJ 39 Fund 8,283.52 LLAID 41 Fund 24,097.57 Capital Imp Projects Fund 618.54 Computer Eq Repl Fund 2,862.46 $1,125,679.45 Signed: Glenn Steinbrink Finance Director City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Totai CheckAmount 10/13/2011 11-PP 21 PAYROLL TRANSFER P/R TRANSFER-11/PP 21 001 10200 159,476.37 $173,377.85 10/13/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 21 112 10200 5,150.21 10/13/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 21 113 10200 5,911.00 1 011 3/201 1 PAYROLL TRANSFER P/R TRANSFER-11/PP 21 115 10200 1,920.16 10/13/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 21 125 10200 920.11 10/1312011 96237 ACCESS CONTROL SECURITY SECURITY SVCS-DBC SEPT 0015333 45010 1 842.70 $842.70 10/13/2011 96238 JOOYOUNG AHN RECREATION REFUND 001 34780 83.001 $83.00 10/13/2011 96239 AMERICOMP GROUP INC SUPPLIES-PRINTER TONERS 0014070 41200 210.98 $2,554.56 10/13/2011 AMERICOMP GROUP INC SUPPLIES-PRINTER TONERS 0014070 41200 793.83 10/13/2011 AMERICOMP GROUP INC PRINTER MAINT-OCT-DEC 0014070 45000 1,549.75 10/13/2011 96240 AMERITECH BUSINESS SYSTEMS INC COPIER NIAINT-SEPT/OCT 0014090 1 42100 1 893.16 $893.16 10/13/2011 96241 ARROWHEAD EQ RENTAL-DBC 0015333 42130 12.06 $61.48 10/13/2011 ARROWHEAD WATER SUPPLIES-DBC 0015333 41200 49.42 10!13!2011 96242 1ARTESIA ICE SKATING TRAINING CTR LL ICONTRACT CLASS-FALL 0015350 45320 184.80 $184.80 10/13/2011 96243 JUSTIN BALHON FACILITY REFUND-DBC 001 23002 100.00 $100.00 10/13/2011 96244 CHRISTY BEAUPRE RECREATION REFUND 001 34780 89.00 $89.00 10/13/2011 1 96245 BENESYST10/14/11-P/R DEDUCTIONS 001 21105 699.76 $699.76 10/13/2011 96246 BENESYST IFLEXADMIN SVCS-4TH QTR 0014060 42346 191.19 $191.19 10/13/2011 96247 BINGO PUBLISHERS INC AD-DBC DBHS BINGO 0014095 42115 295.00 $295.00 10/13/2011 96248 CALIFORNIA SANITATION LLC SUPPLIES-COMM SVCS 0015350 45300 257.92 $772.02 10/13/2011 . CALIFORNIA SANITATION LLC SUPPLIES-COMM SVCS 0015350 45300 224.55 10/13/2011 CALIFORNIA SANITATION LLC SUPPLIES-COMM SVCS 0015350 45300 65.00 10/13/2011 CALIFORNIA SANITATION LLC SUPPLIES-COMM SVCS 0015350 45300 224.55 Page 1 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/13/2011 96249 CDW GOVERNMENT COMP EQ-I.T. 0014070 46230 239.91 $3,333.10 10/13/2011 CDW GOVERNMENT SUPPLIES-I.T. 0014070 41300 93.70 10/13/2011 CDW GOVERNMENT SUPPLIES-I.T. 0014070 41200 137.03 10/13/2011 CDW GOVERNMENT COMP EQ-TAPE DRIVE 5304070 46230 564.42 10/13/2011 1CDW GOVERNMENT COMP EQ-TAPES 5304070 46230 2,298.04 10/13/2011 1 96250 MIHYUN CHAN IRECREATION REFUND 1 001 34780 83.00 $83.00 10/13/2011 1 96251 ICOMLOCK SECURITY GROUP SUPPLIES-DBC 1 0015333 41200 206.88 $206.88 10/13/2011 1 96252 CORNERSTONE RECORDS MGMT STORAGE SVCS-SEPT 11 1 0014070 1 45000 1 645.301 $645.30 10/13/2011 1 96253 DAVID VOLZ DESIGN PARK DESIGN-WASHINGTON 1 2505310 1 46415 1 210.731 $210.73 10/13/2011 96254 DAY LITE MAINTENANCE CO INC IMAINT SVCS-OCT 2011 1 0014093 1 42210 1 96.00 $96.00 10/13/2011 1 96255 DE LA ROSA&COMPANY BOND REMRKTNG-DBC 0014090 1 42129 1 3,744.59 $3,744.59 10/13/2011 1 96256 JAMES DESTEFANO REIMS-LEAGUE CONF 1 0014030 1 42330 1 41.22 $41.22 10/13/2011 1 96257 ILINDADEMMERS 1CONSULTING SVCS-LIBRARY 1 0014093 1 44000 1 1,485.00 $1,485.00 10/13/2011 1 96258 CAROL DENNIS PROF.SVCS-CC/PFA MTG 1 0014030 1 44000 1 100.001 $100.00 10/13/2011 1 96259 DEPARTMENT OF INDUSTRIAL RELATIONS PROF.SVCS-INSPECTION C/HL 1 0014093 1 42210 1 225.001 $225.00 10/13/2011 1 96260 DEPARTMENT OF JUSTICE EMPLOYMENT PHYSICALS 1 0014060 1 42345 1 128.00 $128.00 10/13/2011 96261 DFS FLOORING CORP MAINT SVCS-DBC 0015333 42210 1,085.00 $1,855.00 10/13/2011 DFS FLOORING CORP MAINT SVCS-HERITAGE PK 0015340 42210 385.00 10/13/2011 DFS FLOORING CORP MAINT SVCS-PANTERA PK 0015340 42210 385.00 10/13/2011 96262 DIANA DUNCAN EXCURSION-TINYTOTS 1 0015350 42410 250.001 $250.00 10/13/2011 96263 IDIANA DUNCAN EXCURSION-TINY TOTS 1 0015350 42410 250.00 $250.00 10/13/2011 96264 MARLENE DUNN REIMB-ADULT EXCURSION 1 0015350 45310 293.001 $293.00 Page 2 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/13/2011 1 96265 IFRED DURAN ENTERTAINMENT-SCHL DANCE 0015350 1 45300 1 250.001 $250.00 10/13/2011 1 96266 EVERGREEN INTERIORS PLANT SVCS-DBC SEPT 0015333 1 45300 1 177.00 $312.00 10/13/2011 EVERGREEN INTERIORS PLANT SVCS-HERITAGE 0015340 42210 135.00 10/13/2011 1 96267 1EXECUTIVE PROMOTIONAL PRODUCTS INC SUPPLIES-DBC 0015333 1 41200 1 501.271 $501.27 10/13/2011 1 96268 FEDEX EXPRESS MAIL-GENERAL 0014090 1 42120 1 131.36 $131.36 10/13/2011 1 96269 CHRISTINA GALEANO RECREATION REFUND 001 1 34780 1 166.00 $166.00 10/13/2011 96270 GATEWAY CORPORATE CENTER ASSOC CONTRIBUTION DUES-OCT 0014093 42210 1,785.00 $1,785.00 10/13/2011 1 96271 GG ONE SOFTWARE INC ANNL COMP MAINT-NOV 0014070 1 42205 1 550.00 $550.00 10/13/2011 1 96272 1GOVPARTNER IREQUEST PARTNER-SEPT 0014070 1 44030 1 850.00 $850.00 10/13/2011 1 96273 IGRAFFITI CONTROL SYSTEMS GRAFFITI REMOVAL-SEPT 0015230 1 45520 1 4,940.001 $4,940.00 10/13/2011 1 96274 1 HALL&FOREMAN, INC. PRORSVCS-EASEMENT 1135510 1 46412 1 230.00 $230.00 10/13/2011 1 96275 MOONJU HAN IRECREATION REFUND 001 1 34780 1 89.001 $89.00 10/13/2011 1 96276 HASLER INC EQ RENTAL-POSTAGE 0014090 1 42130 1 370.29 $370.29 10/13/2011 1 96277 JEFFREY HIROSE CONTRACT CLASS-FALL 0015350 1 45320 1 240.00 $240.00 10/13/2011 1 96278 1 KATHY HUTTER REFUND-EN 11-733 001 1 23012 1 222.63 $222.63 10/13/2011 1 96279 JOHANNA IGNACIO RECREATION REFUND 001 1 34780 1 83.00 $83.00 10/13/2011 1 96280 JIMIRACTSIGNS SIGNS-MINI PARKS 2505310 1 46415 1 407.811 $407.81 10/13/2011 1 96281 JINCONTACT INC LONG DIST SVCS-SEPT 11 0014090 1 42125 1 51.88 $51.88 10/13/2011 1 96282 1JENKINS&HOGIN,LLP ILEGAL SVCS-SEPT 2011 0014020 1 44020 1 1,619.801 $8,082.20 Page 3 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total CheckAmount 10/13/2011 96282... JENKINS&HOGIN,LLP LEGAL SVCS-COM DEV SEPT 0014020 44020 891.80 $8,082.20... 10/13/2011 JENKINS&HOGIN,LLP LEGAL SVCS-COMM SVCS 0014020 44020 1,365.00 10/13/2011 JENKINS&HOGIN,LLP LEGAL SVCS-PNVORKS 0014020 44020 873.60 10/13/2011 JENKINS&HOGIN,LLP LEGAL SVCS-MINI PARKS 0014020 44020 3,332.00 10/13/2011 1 96283 KIDS CAN DO GYMNASTICS CONTRACT CLASS-FALL 1 0015350 1 45320 1 180.001 $180.00 10/13/2011 96284 HALEY KUK RECREATION REFUND 1 001 34780 1 83.00 $83.00 10/13/2011 1 96285 LOS ANGELES UNIFIED SCHOOL DISTRICT BILINGUAL TESTING SVCS 1 0014060 1 44000 90.001 $90.00 10/13/2011 1 96286 MARIA LUK RECREATION REFUND 001 34720 1 157.001 $157.00 10/13/2011 96287 MICHAEL MELLOH RECREATION REFUND 001 34780 83.00 $83.00 10/13/2011 96288 MULTIVISTA LA DOC SETUP FEE-CITY HALL 0014093 45000 2,000.00 $5,125.00 10/13/2011 MULTIVISTA LA MONTHLY DOC FEE-CITY HALL 0014093 45000 500.00 10/13/2011 MULTIVISTA LA DOC SETUP FEE-LIBRARY 0014093 45000 1,750.00 10/13/2011 MULTIVISTA LA MONTHLY DOC FEE-LIBRARY 0014093 45000 875.00 10/13/2011 1 96289 NEXTEL COMMUNICATIONS A/R CHRGS-P/W,C/S,C/D 0014090 1 42125 1 548.19 $548.19 10/13/2011 96290 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 11,242.03 $11,286.67 10!1312011 IPERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 44.64 10/13/2011 96291 PUBLIC STORAGE#23051 STORAGE RENTAL42153 0014090 42140 272.00 $544.00 10/13/2011 IPUBLIC STORAGE#23051 STORAGE RENTAL42145 0014090 42140 272.00 10/13/2011 96292 IJUDY QIAN IRECREATION REFUND 001 34780 1 84.00 $84.00 10/13/2011 96293 1 RANCE THRALL B&T CATTLE GOATS-BRUSH CONTROL 1415541 45519 1 18,540.00 $18,540.00 10/13/2011 96294 RKA CONSULTING GROUP PROF.SVCS-PLAN CHECK 0014093 42210 150.00 $28,142.00 10/13/2 IRKA CONSULTING GROUP BLDG&SFTY SVCS-SEPT 0015220 45201 27,992.00 10/13/2011 96295 IRMA GROUP PROF.SVCS-NEW C/HALL 0014093 1 46310 809.00 $809.00 Page 4 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/13/2011 96296 SECTRAN SECURITY INC. COURIER SVCS-OCT 2011 0014090 44000 1 308.46 $308.46 10/13/2011 96297 MIKE SHEN REFUND-EN 11-733 001 23012 455.27 $0.00 10/13/2011 IMIKE SHEN REFUND-EN 11-733 001 23012 -455.27 10/13/2011 1 96298 SOUTHERN CALIFORNIA EDISON ELECT SVCS-NEW CMALL 0014093 1 42126 1 2,876.02 $2,876.02 10113/2011 1 96299 TENNIS ANYONE INC ICONTRACT CLASS-FALL 0015350 1 45320 1 3,682.001 $3,682.00 10/13/2011 96300 THE COMDYN GROUP INC CONSULTING SVCS-WK 9/9 0014070 1 44000 4,736.52 $6,920.41 10/13/2011 ITHE COMDYN GROUP INC CONSULTING SVCS-WK 9/23 0014070 44000 2,183.89 10/13/2011 1 96301 ITHE MULLER CO IREVIEW FEE-NEW C/HALL 0014093 1 46310 1 300.001 $300.00 10/13/2011 96302 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-SR 601GRAND 0014030 42115 502.04 $1,004.08 10/13/2011 ITHE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-PUBLIC HEARING 0014030 42115 502.04 10/13/2011 96303 THE SAUCE CREATIVE SERVICES SUPPLIES-REC 0015350 41200. 468.20 $1,116.25 10/13/2011 ITHE SAUCE CREATIVE SERVICES SUPPLIES-RECREATION 0015350 45300 648.05 10/13/2011 1 96304 TNT PRINTING PRINT SVCS-RECREATION 0015350 1 42110 389.70 $389.70 10/13/2011 96305 VALLEY CREST LANDSCAPE'MAINT INC REPAIRS SVCS-SUMMITRIDGE 0015340 42210 474.08 $1,331.00 10/13/2011 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA 0015340 42210 475.56 10/13/2011 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-PANTERA 0015340 42210 381.36 10/13/2011 1 96306 IVANTAGEPOINTTRNSFRAGNTS-303248 10/14/11-P/R DEDUCTIONS 001 21108 26,075.63 $27,107.82 10/13/2011 VANTAGEPOINTTRNSFRAGNTS-303248 10/14111-LOAN DEDUCTIONS 001 21108 1,032.19 10/1312011 96307 VERIZON CALIFORNIA PH.SVCS-FAX LINE CMGR 0014030 42125 39.17 $140.85 10/13/2011 VERIZON CALIFORNIA PH.SVCS-NEW C/HALL 0014093 42125 71.31 10/13/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 30.37 10/13/2011 96308 WOODCLIFF CORPORATION RETENTIONS PAYABLE 001 20300 -74,046.00 $0.00 10/13/2011 WOODCLIFF CORPORATION RETENTIONS PAYABLE 001 20300 -58,955.00 10/13/2011 WOODCLIFF CORPORATION CONSTRUCTION-NEW C/HALL 0014093 46310 740,460.00 Page 5 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/13/2011 96308... WOODCLIFF CORPORATION CONSTRUCTION-LIBRARY 0014093 46310 589,550.00 $0.00... 10/13/2011 WOODCLIFF CORPORATION RETENTIONS PAYABLE 001 20300 74,046.00 10/13/2011 WOODCLIFF CORPORATION RETENTIONS PAYABLE 001 20300 58,955.00 10113/2011 WOODCLIFF CORPORATION CONSTRUCTION-NEW C/HALL 0014093 46310 -740,460.00 1011312011 WOODCLIFF CORPORATION CONSTRUCTION-LIBRARY 1 0014093 46310 -589,550.00 10/18/2011 96309 WOODCLIFF.CORPORATION CONSTRUCTION-NEWC/HALL 0014093 46310 225,027.00 $511,596.00 10/18/2011 IWOODCLIFF CORPORATION CONSTRUCTION-LIBRARY 0014093 46310 286,569.00 10/20/2011 96310 ACCESS CONTROL SECURITY ISECURITY GUARD SVCS-OCT 0015333 1 45010 1 1,017.60 $1,017.60 10/20/2011 96311 JALLIANT INSURANCE SERVICES INC ISPL EVENT INS-FLL F/FSTVL 0015350 1 45300 1 284.061 $284.06 10/20/2011 96312 VIVIAN ANGELINO FACILITY REFUND-PANTERA 001 36625 45.00 $95.00 10/20/2011 IVIVIAN ANGELINO FACILITY REFUND-PANTERA 001 23002 50.00 10/20/2011 1 96313 ARNIEAOUINO FACILITYREFUND-PANTERA 001 1 23002 1 50.00 $50.00 10/20/2011 1 96314 1BRANTASHCROFT RECREATION REFUND 1 001 1 34780 1 166.001 $166.00 10/20/2011 1 96315 JANETTE BERUMEN FACILITY REFUND-SYC CYN 1 001 1 23002 1 50.00 $50.00 10/20/2011 1 96316 IBETTY BROWNSTEIN IRECREATION REFUND 1 001 1 34740 1 36.001 $36.00 10/20/2011 1 96317 IBURGER CONTINENTAL DINNER-SR DANCE 10/20 1 0015350 1 45300 1 1,174.501 $1,174.50 10/20/2011 1 96318 1 LETICIA CASTANEDA IFACILITY REFUND-PETERSON 1 001 1 23002 1 50.001 $50.00 10/20/2011 1 96319 JKRISTINE CHIN RECREATION REFUND 1 001 1 34740 1 79.00 $79.00 10/20/2011 1 96320 DAPEER ROSENBLIT&LITVAK LLP LEGAL SVCS-SEPT 2011 1 0014020 1 44023 1 5,534,451 $5,534.45 10/20/2011 1 96321 ICRAIG DAVIS ICONTRACT CLASS-FALL 1 0015350 1 45320 1 326.40 $326.40 10/20/2011 1 96322 JDAY&NITE COPY CENTER PRINT SVCS-CPRS CONF 1 0015350 1 42110 1 159.861 $159.86 10/20/2011 1 96323 CAROL DENNIS PROF.SVCS-PIC MTG 1 0015210 1 44000 1 125.001 $125.00 Page 6 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/20/2011 1 96324 DIVERSIFIED PARATRANSIT INC TRANSPRTN-BOND SITE VISIT 0014090 42325 239.36 $239.36 10/20/2011 1 96325 ANNETTE DRUMONDE CONTRACT CLASS-FALL 0015350 45320 285.60 $285.60 10/20/2011 1 96326 JEDUCATION TO GO ICONTRACT CLASS-FALL 0015350 1 45320 1 60,001 $60.00 10/20/2011 1 96327 IWEESAM ELSHISHINY IFACILITY REFUND-REAGAN 001 1 23002 1 50.001 $50.00 10/20/2011 96328 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 2011-441 001 23010 34.80 $104.40 10/20/2011 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 2011-440 001 23010 34.80 10/20/2011 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 2011-01 001 23010 34.80 10/20/2011 1 96329 IFEDEX 1EXPRESS MAIL-GENERAL 0014090 1 42120 1 161.411 $161.41 10/20/2011 1 96330 JGNC REFUND-TEMP SIGN 001 1 34430 1 100.001 $100.00 10/20/2011 1 96331 VICTOR GOMEZ FACILITY REFUND-DBC 001 23002 505.10 $505.10 10/20/2011 1 96332 IHEERY INTERNATIONAL INC CONSTRCTN-C/HALULIBRARY 0014093 1 46310 1 24,648.30 $24,648.30 10/20/2011 1 96333 HOME DEPOT CREDIT SERVICES SUPPLIES-PARKS 0015340 1 41200 1 169.74 $169.74 10/20/2011 96334 INLAND EMPIRE STAGES EXCURSION-TEMECULAVLLY 0015350 45310 1,428.00 $3,651.50 10/20/2011 INLAND EMPIRE STAGES EXCURSION-HARRAH'S CASINO 0015350 45310 314.37 10/20/2011 INLAND EMPIRE STAGES TRANSPRTN-SR EXCURSION 1125350 45310 943.13 10/20/2011 INLAND EMPIRE STAGES TRANSPRTN-SR EXCURSION 1125350 45310 966.00 10/20/2011 1 96335 JUDICIAL DATA SYSTEM CORP PARKING CITE ADMIN-SEPT 1 0014411 1 45405 1 970.12 $970.12 10/20/2011 96336 NATASHA KOSAREFF FACILITY REFUND-REAGAN 001 36625 20.00 $70.00 10/20/2011 INATASHA KOSAREFF FACILITY REFUND-REAGAN 001 23002 50.00 10/20/2011 96337 KENS HARDWARE SUPPLIES-PRAKS 0015340 41200 376.68 $423.75 10/20/2011 KENS HARDWARE SUPPLIES-DBC 0015333 41200 3.65 10/20/2011 KENS HARDWARE SUPPLIES-COMM SVCS 0015310 41200 43.42 Page 7 City of Diamond Bar - Check Register 10/13/2011.thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total CheckAmount 10/20/2011 96338 YOUNG SEUNG KIM CONTRACT CLASS-SUMMER 0015350 45320 756.00 $756.00 10/20/2011 96339 LANDS'END BUSINESS OUTFITTERS STAFF SHIRTS-COMM SVCS 0015350 41200 702.72 $1,828.14 10/20/2011 LANDS'END BUSINESS OUTFITTERS STAFF SHIRTS-DBC 0015333 41200 1,125.42 10/20/2011 1 96340 KWANG HO LEE PLNG COMM-8/23 0015210 1 44100 1 65.001 $65.00 10/20/2011 1 96341 ISTEVE LEE IFACILITY REFUND-SYC CYN 1 001 1 23002 1 50.001 $50.00 10/20/2011 1 96342 JIMMY LIN PLNG COMM-8/23 10015210 1 44100 1 65.00 $65.00 10/20/2011 96343 1 DORA LONYAI CONTRACT CLASS-FALL 0015350 1 45320 1 312.001 $312.00 10/20/2011 96344 LOS ANGELES COUNTY MTA MTA PASSES-OCT 2011 1125553 1 45535 120.00 $150.00 10/20/2011 ILOS ANGELES COUNTY MTA CITY SUBSIDY-OCT 2011 1125553 45533 30.00 10/20/2011 1 96345 IYUNLAN MAO RECREATION REFUND 001 1 34780 1 84.00 $84.00 10/20/2011 1 96346 IRICHARD MESA FACILITY REFUND-PANTERA 001 1 23002 1 50.001 $50.00 10/20/2011 1 96347 IVALERIE MOKRICKY FACILITY REFUND-DBC 001 1 23002 1 550.001 $550.00 10/20/2011 1 96348 ITHOMAS MUNOZ FACILITY REFUND-PETERSON 001 1 23002 1 50.001 $50.00 10/20/2011 1 96349 INEAD LLC I MONTHLY MAI NT-"MYDB" 10014095 1 44000 1 79.99 $79.99 10/20/2011 1 96350 STEVE G NELSON PLNG COMM-8/23 1 0015210 1 44100 1 65.00 $65.00 10/20/2011 1 96351 NRS INC. REUPHOLSTERY SVCS-DBC 0015333 1 42210 1 3,072.95 $3,072.95 10/20/2011 1 96352 JOLYMPIC PACKAGING CO INC SUPPLIES-RECREATION 0015350 1 41200 1 53.83 $53.83 10/20/2011 1 96353 MATT PEICH IFACILITY REFUND-DBC 001 1 23002 1 500.00 $500.00 10/20/2011 96354 PERS HEALTH NOV 2011-HEALTH INS PREMS 001 21105 32,005.50 $32,665.92 10/20/2011 PERS HEALTH NOV 2011-HEALTH INS PREMS 0014090 40086 540.00 10/20/2011 PERS HEALTH NOV 2011-HEALTH INS PREMS 0014060 40093 120.42 Page 8 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/20/2011 1 96355 JDAVID PRAXMARER FACILITY REFUND-DBC 7T770017 36615 1 400.00 $400.00 10/20/2011 96356 PUBLIC STORAGE#23051 STORAGE RENTAL42153 0014090 1 42140 272.00 $544.00 10/20/2011 PUBLIC STORAGE#23051 STORAGE RENTAL42145 0014090 42140 272.00 10/20/2011 96357 1 REGIONAL TAP SERVICE CENTER TAP PASSES-SEPT 20111125553 45535 12,600.68 $15,750.86 10/2012011 REGIONAL TAP SERVICE CENTER CITY SUBSIDY-SEPT 2011 1125553 45533 3,150.18 10/20/2011 96358 NENITASALVERON FACILITY REFUND-DBC 001 23002 1 100.00 $100.00 10/20/2011 1 96359 IGUILLERMO SANTAMARIA IFACILITY REFUND-REAGAN 1 001 1 23002 1 50.00 $50.00 10/20/2011 1 96360 JSGV COUNCIL OF GOVERNMENTS TAC MTG-YEE/GALLEGOS 0015551 1 42325 1 50.001 $50.00 10/20/2011 1 96361 JAGDISH SHAH PLNG COMM-8/23 0015210 1 44100 1 65.00 $65.00 10/20/2011 1 96362 IMIKE SHEN REFUND-EN 11-733 1 001 1 23012 1 445.271 $445.27 10/20/2011 1 96363 IJAN SLACK IRECREATION REFUND 001 34780 1 123.001 $123.00 10/20/2011 96364 SMART&FINAL SUPPLIES-TINY TOTS 0015350 41200 2.69 $407.85 10/20/2011 SMART&FINAL SUPPLIES-SR EXCURSION 0015350 41200 76.58 10/20/2011 SMART&FINAL SUPPLIES-SR BINGO 0015350 41200 328.58 10/20/2011 1 96365 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 38 1385538 1 42126 23.67 $94.82 10/20/2011 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 38 1385538 42126 71.15 10/20/2011 1 96366 STATE BOARD OF EQUALIZATION JUL-SEPT 11-SALES TAX DUE 001 1 36650 1 322.00 $322.00 10/20/201196367 SUSAN CHEN-FULL REIMB-GFOA COW 0014050 42340 135.00 $0.00 10/20/2011 SUSAN CHEN-FULL REIMB-GFOA CONF 0014050 42340 -135.00 10/20/2011 1 96368 JDARRENTAN FACILITY REFUND-HERITAGE 001 23002 1 200.00 $0.00 10/20/2011 DARREN TAN FACILITY REFUND-HERITAGE 001 23002 -200.00 10/20/2011 1 96369 ITHE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 1 42126 1 14.301 $0.00 Page 9 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/20/2011 96369... THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015333 42126 347.19 $0.00... 10/20/2011 THE GAS COMPANY GAS SVCS-NEW CITY HALL 0014093 42126 23.87 10/20/2011 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 42126 -14.30 10/20/2011 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015333 42126 -347.19 10/20/2011 THE GAS COMPANY GAS SVCS-NEW CITY HALL 0014093 42126 -23.87 10/20/2011 96370 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CDBG APPL 1255215 42115 371.80 $0.00 10/20/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-1738 SHADEHILL 001 23010 383.36 10/20/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CDBG APPL 1255215 42115 -371.80 10/20/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-1738 SHADEHILL 001 23010 -383.36 10/20/2011 1 96371 ALMATORRES FACILITY REFUND-REAGAN 001 23002 50.00 $0.00 10/20/2011 ALMATORRES FACILITY REFUND-REAGAN 001 23002 -50.00 10/20/2011 96372 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 0014060 1 42345 1 50.00 $0.00 10/20/2011 JUS HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 0014060 42345 -50.00 10/20/2011 96373 VERIZON CALIFORNIA PH.SVCS-GENERAL 0015333 42125 844.93 $0.00 10/20/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 183.32 10/20/2011 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 117.88 10/20/2011 VERIZON CALIFORNIA PH.SVCS-HTRG COMM CTR 0015340 42125 43.90 10/20/2011 VERIZON CALIFORNIA PH.SVCS-HERITAGE PKALARM 0015340 42125 89.24 10/20/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 42.14 10/20/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0015333 42125 -844.93 10/20/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 -183.32 10/20/2011 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 -117.88 10/20/2011 VERIZON CALIFORNIA PH.SVCS-HTRG COMM CTR 0015340 42125 -43.90 10/20/2011 VERIZON CALIFORNIA PH.SVCS-HERITAGE PKALARM 0015340 42125 -89.24 10/20/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 -42.14 10/20/2011 96374 WALNUT VALLEY WATER DISTRICT WATER SVCS-NEW C/HALL 0014093 42126 23.40 $0.00 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 38 1385538 42126 18,072.46 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 39 1395539 42126 8,283.52 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 41 1415541 42126 5,557.57 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-PARKS 0015340 42126 23,035.61 Page 10 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/20/2011 96374... WALNUT VALLEY WATER DISTRICT WATER SVCS-DBC 0015333 42126 242.95 $0.00... 10120/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-NEW C/HALL 0014093 42126 -23.40 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 38 1385538 42126 -18,072.46 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 39 1395539 42126 -8,283.52 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 41 1415541 42126 -5,557.57 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-PARKS 0015340 42126 -23,035.61 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DBC 0015333 42126 -242.95 10/20/2011 96375 PAUL WRIGHT AIV SVCS-CNCL MTGS OCT 0014090 1 44000 1 275.00 $0.00 10/20/2011 PAUL WRIGHT IAIV SVCS-CNCL MTGS OCT 0014090 44000 -275.00 10/20/2011 96376 ASHLEY XIE VOLUNTEEN STIPEND-9/22 0015350 1 45300 1 40.00 $0.00 10/20/2011 JASHLEY XIE VOLUNTEEN STIPEND-9/22 0015350 45300 -40.00 10/20/2011 96377 JONATHAN YAMZON FACILITY REFUND-PANTERA 001 23002 50.00 $0.00 10/20/2011 JONATHAN YAMZON FACILITY REFUND-PANTERA 001 23002 -50.00 10/20/2011 96378 YI TONY TORNG PLNG COMM-8123 0015210 1 44100 65.00 $0.00 10/20/2011 YI TONY TORNG PLNG COMM-8123 0015210 44100 -65.00 10/20/2011 1 96379 SUSAN CHEN-FULL REIMB-GFOA CONF 0014050 1 42340 1 135.00 $135.00 10120/2011 1 96380 1 DARREN TAN FACILITY REFUND-HERITAGE 1 001 1 23002 1 200.00 $200.00 10/20/2011 96381 THE GAS COMPANY GAS SVCS-DBC 0015333 42126 347.19 $385.36 10/20/2011 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 42126 14.30 10/20/2011 THE GAS COMPANY GAS SVCS-NEW CITY HALL 0014093 42126 23.87 10/2012011 1 96382 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CDBG APPL 1255215 1 42115 1 371.80 $755.16 10/20/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALAD-1738 SHADE HILL 001 23010 383.36 1 96383 ALMATORRES FACILITY REFUND-REAGAN 001 23002 0/20!2011 50.00 $50.00 10/20/2011 96384 US HEALTHWORKS MEDICAL GROUP PC PRE-EMPLOYMENT PHYSICALS 1 0014060 1 42345 1 50.00 $50.00 10/20/2011 1 96385 IVERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 1 42125 1 225.46 $1,321.41 Page 11 City of Diamond Bar - Check Register 10/13/2011 thru 10/26/2011 Check Date Check Number • Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 10/20/2011 96385... VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 962.81 $1,321.41 ... 10/20/2011 VERIZON CALIFORNIA PH.SVCS-HERITAGE PKALARM 0015340 42125 133.14 10/20/2011 96386 WALNUT VALLEY WATER DISTRICT WATER SVCS-NEW C/HALL 0014093 42126 23.40 $55,215.51 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DBC 0015333 42126 242.95 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-PARKS 0015340 42126 23,035.61 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 38 1385538 42126 18,072.46 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 39 1395539 42126 8,283.52 10/20/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS-DIST 41 1415541 42126 5,557.57 10/20/2011 1 96387 1PAULWRIGHT AIV SVCS-CNCL MTGS OCT 0014090 1 44000 1 275.001 $275.00 10/2012011 1 96388 JASHLEY XIE IVOLUNTEEN STIPEND-9/22 0015350 1 45300 1 40.00 $40.00 10/20/2011 1 96389 JONATHAN YAMZON FACILITY REFUND-PANTERA 1001 1 23002 1 50.001 $50.00 10/20/2011 1 96390 YI TONY TORNG PLNG COMM-8/23 1 0015210 1 44100 1 65.001 $65.00 10/13/2011 1 RET#2 COMMONWEALTH BUSINESS BANK RETENTION PAYABLE 001 1 20300 1 74,046.00 $74,046.00 10/13/2011 1 RET42 COMMONWEALTH BUSINESS BANK RETENTION PAYABLE 1 001 1 20300 1 58,955.00 $58,955.00 $1,125,679.45 Page 12 Agenda # 6.5 Meeting Date: Nov.], 2011 CIM CITY COUNCIL AGENDA REPORT 359 TO: Honorable Mayor and Members of the city council VIA: James DeStefano, City Manager TITLE: Preliminary Treasurer's Statement— September 2011 RECOMMENDATION: Approve the September 2011 Preliminary Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the preliminary cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. Since there are still adjustments being made to the cash balances between the various funds for the Fiscal 10-11 year end, the statement being presented has been termed preliminary. Once the year end numbers have been finalized, a revised September treasurer's statement will be presented to the City Council for approval. PREPARED BY: Glenn Steinbrink, Interim Finance Director Department Head Assista-Rdf-City Marfager Attachments: Preliminary Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT Sep 30,2011 (Preliminary) ........::::.:::.:.:.. BEGINNING ........................ RANSFERS ...... ..... .. .... .... ...... ... BALANCE:::......:RECEIPTS D15BURSEMENTS ':IN:(OUT):: ....:BALANCE..:.:.:.:. GENERAL FUND $20,852,184.04 641,776.30 $2,186,344.51 $19,307,615.83 COMMUNITY ORG SUPPORT FD (150.00) 3,125.00 (3,275.00) MEASURE R LOCAL RETURN FD 649,683.01 48,363.93 698,046.94 GAS TAX FUND 666,431.64 666,431.64 TRANSIT TX(PROP A) FD 198,664.17 162,011.27 224,461.00 136,214.44 TRANSIT TX(PROP C) FD 2,065,656.62 63,721.89 21,913.47 2,107,465.04 ISTEA Fund 759,884.59 759,884.59 INTEGRATED WASTE MGT FD 795,488.45 9,975.34 785,513.11 TRAFFIC IMPROVEMENT FUND 225,580.27 225,580.27 AB2928-TR CONGESTION RELIEF FD 35,442.57 35,442.57 AIR QUALITY IMPRVMNT FD 148,459.88 10,528.46 137,931:42 TRAILS&BIKEWAYS FD 0.00 0.00 Prop 1 B Bond Fund 182,498.43 182,498.43 PARK FEES FD 350,633.85 350,633.85 PROP A-SAFE PARKS ACT FUND (67,131.21) (67,131.21) PARK&FACILITIES DEVEL.FD 570,468.58 570,468.58 COM DEV BLOCK GRANT FD (2,280.13) 9,329.66 (11,609.79) CITIZENS OPT-PUBLIC SAFETY FD 142,614.80 142,614.80 NARCOTICS ASSET SEIZURE FD 263,939.04 263,939.04 CA LAW ENFORCEMENT EQUIP PRGI 46,986.50 46,986.50 E BYRNE JUSTICE ASSIST GRANT 46,077.05 46,077.05 LANDSCAPE DIST #38 FD 24,444.96 54,990.97 (30,546.01) LANDSCAPE DIST #39 FD (7,980.25) 30,217.74 (38,197.99) LANDSCAPE DIST #41 FD 20,398.85 16,965.85 3,433.00 CDBG-R Fund 0.00 0.00 ENERGY EFF&CNSVTN BLK GRT (16,580.11') 9,330.77 (25,910.88) CAP IMPROVEMENT PRJ FD (86,022.51) 28,106.67 887,782.43 (945,698.27) SELF INSURANCE FUND 754,619.83 754,619.83 EQUIPMENT REPLACEMENT FUND 215,151.45 215,151.45 COMPUTER REPLACEMENT FUND 402,641.38 16,857.04 385,784.34 PUBLIC FINANCING AUTHORITY FUN[ 82,226.47 29,669.23 1,878.80 110,016.90 TOTALS $29,320,032.22 $973,649.29 $3,483,701.04 $0.00 $26,809,980.47 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($433,792.10) PAYROLL ACCOUNT 41,604.45 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($390,687.65) INVESTMENTS: US TREASURY MONEY MARKET ACCT $4,985,571.30 LOCAL AGENCY INVESTMENT FD 17,121,079.92 BONDS&CERTIFICATE DEPOSITS 4,984,000.00 CASH WITH FISCAL AGENT: 110,016.90 TOTAL INVESTMENTS $27,200,668.12 TOTAL CASH $26,809,980.47 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's estimated expenditures. James DeStefano,Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of September 2011 Issue Maturity Amount Curr Par/ Fair Market Investment Type Cusip Rating Date Date Term At Cost Orig Par Value* Rate Federal National Mortgage Unnt 3135GOBU6 AAA 07/18/11 07/18/14 3.0 Yrs 1,000,000 1,000,000 1,001,796.00 1.250% Fed Home Loan Banks Bond 313371RQ1 AAA 11/30/10 11/30/15 5.0 Yrs 1,000,000 1,000,000 1,001,850.00 1.500% Federal Home Loan Bank Bond 313374MV9 AAA 07/25/11 07/25/16 5.0 Yrs 1,000,000 1,000,000 1,000,909.00 2.277% Negotiable CD-Compass Bank 20449E3C8 AAA 09/30/11 09/30/13 2.0 Yrs 248,000 248,000 248,000.00 1.000% Negotiable CD-Aurora Bank 05155THP6 AAA 06/29/11 06/28/13 2.0 Yrs 248,000 248,000. 247,505.73 0.900% Negotiable CD-BMW Bank 05568PP35 AAA 06/29/11 06/28/13 2.0 Yrs 248,000 248,000 247,420.92 0.850% Negotiable CD-American Exp Bk 02587DBJ6 AAA 07/14/11 01/14/14 2.5 Yrs 248,000 248,000 247,906.50 1.050% Negotiable CD-GE Capital 36160WUB3 AAA 06/24/11 06/24/14 3.0 Yrs 248,000 248,000 247,562.28 1.350% Negotiable CD-Discover Bank 254670G30 AAA 06/29/11 06/30/14 3.0 Yrs 248,000 248,000 247,637.42 1.250% Negotiable CD-GE Money Bank 36159AW71 AAA 06/24/11 06/24/15 4.0 Yrs 248,000 248,000 247,529.79 1.750% Negotiable CD-CIT Bank 17284AUM8 AAA 06/29/11 06/29/15 4.0 Yrs 248,000 248,000 247,567.24 1.600% Total Securities&CDs $ 4,984,000.00 3,984,000 $ 3,983,888.88 Local Agency Investment Fund AAA 17,121,079.92 17,148,070.79 0.378% US Treasury Money Market AAA $4,985,571.30 - 4,985,571.30 0.010% Total Liquidity $ 22,106,651.22 $22,133,642.09 Union Bank-(Fiscal Agent) AAA 110,016.90 110,016.90 0.010% Total investments $ 27,200,668.12 $26,227,547.87 2011-12 Budgeted Interest Income $321,200.00 Actual Year-To-Date Interest Income $32,527.49 Percent of Interest Received to Budget 10.127% TYPE OF INVESTMENTS: Allocation of Book Value of Investment by Type Federal Agency Security (By Percent) Federal Agency Securities are issued by direct U.S Government agencies or quasi-government agencies.Many of these issues are guaranteed directly or indirectly by the United States Government.The City Investment Policy places a 40%limit on this type of investment and the security investment is currently Federal Agency °}41 LAIF Fund held in a custodial account by Wells Fargo Institutional Securities LLC for safe- Securities 62.94% keeping services. 11.94% Local Agency Investment Fund (LAIF) Certificate LAIF is an investment pool for local agencies which is managed by the State U.S Treasury 0Deposits Treasurer and regulated by the State law.The City Investment Policy places no Money Market 6.38% limit on this type of investment. 18.73/ Total Investment-$27,200,668 U.S.Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper.The City Investment Source of Fair Market Value:Wells Fargo Institutional Securities,LLC Policy places no limit on this type of investment. Negotiable Certificate Of Deposit A certificate of deposit with a minimum face value of$100,000.These are insured by FDIC up to$250,000 per owner for single accounts. Agenda # 6.6 Meeting Date Nov. 1, 2011 CITUP ES 1 � � : _ CITY COUNCIL �CbRro �o AGENDA REPORT TO: Honorable Mayor and Memb othe City Council VIA: James DeStefano, City Ma g TITLE: A RESOLUTION OF THE CITY C UNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE QUITCLAIM DEED FROM ERNST &YOUNG INC., AS TRUSTEE OF THE BANKRUPTCY ESTATE OF BRAMALEA, INC., OF ITS INTEREST IN PROPERTY LOCATED IN THE STARDUST MINI-PARK RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Since 1989, the City has operated and maintained the property known as Stardust Mini-Park, one of several neighborhood parks on the City's eastern border in the neighborhoods surrounding Summitridge Park and the Diamond Bar Center. These small parks feature greenbelts, walking paths, playgrounds, and dog walking bags for the use of all Diamond Bar residents. Staff has discovered that the title to the property was not transferred by the developer and County at the time of incorporation as originally planned. This means that the City, despite maintaining the property as a public park for the entirety of its existence, is not currently the owner of the land. To correct this, staff and the City Attorney's office began the difficult process of locating the original development company to complete the planned transaction. After following the trail of business transfers and corporate changeover, it was discovered that the interests of the original developer Bramalea, were now controlled by Ernst & Young, Inc. Initially, it appeared that another company, Brookfield Asset Management, had inherited Bramalea's interest in the mini-park. Brookfield, however, was unable to confirm or deny that it had inherited this interest and thus would not sign off on a quitclaim deed. The City was thus forced to begin litigation known as a "quiet title" action to resolve the matter. Once litigation began, Brookfield produced documents that indicated it had only inherited the commercial property interests of Bramalea, and that the remaining interests had fallen to a bankruptcy trustee. After tracking down additional documents, the bankruptcy trustee, Ernst &Young, was located and agreed to sign off on a quitclaim deed. This process allows the City to immediately gain ownership of the park, drop the litigation before hearings begin, and avoid additional legal fees. i Therefore, staff recommends the Council accept the terms of the quitclaim transfer by adopting the attached Resolution and providing for the City Manager's execution of the transfer documents. Prepared by: Ryan McLea , ssistant to the City Manager Attachments: Resolution 2011-XX RESOLUTION NO. 2011- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ACCEPTING THE QUITCLAIM DEED FROM ERNST &YOUNG INC., AS TRUSTEE OF THE BANKRUPTCY ESTATE OF BRAMALEA, INC., OF ITS INTEREST IN PROPERTY LOCATED IN THE STARDUST MINI-PARK WHEREAS, ERNST &YOUNG INC., as bankruptcy trustee of BRAMALEA, INC., formerly known as BRAMALEA LIMITED ("ERNST & YOUNG") has agreed to quitclaim its interest to the City of Diamond Bar in the real property (the "property") described in Exhibit A to this Resolution; WHEREAS, acceptance of ERNST & YOUNG's quitclaim of the property is in the best interests of the City and its residents; and WHEREAS, all legal prerequisites to the acceptance of this quitclaim and the adoption of this Resolution have occurred. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, ORDER AND RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Diamond Bar does hereby find that all of the facts set forth in the recitals of this Resolution are true and correct. Section 2. The City Council of the City of Diamond Bar does hereby approve and accept the quitclaim deed (attached as Exhibit A) from ERNST & YOUNG. Section 3. The City Manager is authorized on behalf of the City of Diamond Bar to execute the quitclaim deed and any and all documents necessary to consummate the acceptance of ERNST & YOUNG's interest in the property. Section 4. The City Clerk shall certify to the adoption of this Resolution and cause the quitclaim deed to be recorded in the Office of the County Recorder. PASSED, APPROVED AND ADOPTED this 1st day of November, 2011. STEVE TYE, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: City Clerk of the City of Diamond Bar. EXHIBIT "A" 1322 Stardust Drive, Diamond Bar, California LOT 56 OF TRACT NO. 42556, IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 1032 PAGES 62 THROUGH 66 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. APN: 8701-013-015. Agenda# 6.7 Meeting Date:Nov. 1, 2011 IT or ii CITY COUNCIL AGENDA REPORT 4 PORN TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: ADOPT RESOLUTION 20)11-?: A.4 RESOLUTION OF THE CITY COUNCIL OF CITY OF DIAMOND BAR ESTABLISHING NO RIGHT TURNS ON RED FROM THE NORTHBOUND DIRECTION OF PEACEFUL HILLS ROAD ONTO PATHFINDER ROAD AND ESTABLISHING NO U-TURNS ON PATHFINDER ROAD RECOMMENDATION: Adopt. FINANCIAL IMPACT: The costs associated with the purchase and installation of appropriate signage can be accommodated by the Public Works Department maintenance budget. BACKGROUND/DISCUSSION: Based on a recent assessment of the Pathfinder Road and Peaceful Hills Road intersection, it was observed that the line of sight for vehicles turning right from northbound Peaceful Hills Road onto Pathfinder Road is insufficient and that u-turn movements on Pathfinder Road cannot be accomplished in a single movement due to roadway width limitations. In order to address the inadequate line of sight for vehicles turning right from Peaceful Hills Road onto Pathfinder Road, a right turn on red restriction will need to be implemented. Right turns on red lights at signalized intersections are typically permitted per the California Vehicle Code unless specifically prohibited by the local jurisdiction. However, after reviewing the site conditions, it was determined that roadway curvature and vehicular speeds on Pathfinder Road necessitate the elimination of any right turn on red movements. In regards to the u-turn movements on Pathfinder Road, it has been observed that vehicles attempting u-turn movements on Pathfinder Road at Peaceful Hills Road require 3-point turns to accomplish their maneuver due to roadway width limitations. Due to this limitation, u-turns will be prohibited on Pathfinder Road from both directions. Notices regarding this recommended action were sent during the week of October 3d to approximately 500 residents south of Pathfinder Road that have direct access to Peaceful Hills Road. The notice (see attached) provided the residents with an explanation of why the restrictions were being recommended and also informed them of the Traffic and Transportation Commission's, intent to consider the proposed restrictions at their October 13, 2011 meeting. Consequently, two (2) responses were received from the neighborhoods affected by the proposed restrictions. One was in favor and the other was against the proposed restrictions. The Traffic Commission considered these responses in conjunction with the recommendations of staff and concurred with staff to bring the proposed restrictions to the City Council for adoption of a resolution to implement the recommendations. A second notice (see attached) was sent during the week of October 24th to the same residents south of Pathfinder Road to inform them of the pending action by the City Council. PREPARED BY: Rick Yee, Senior Civil Engineer Date Prepared: October 25, 2011 REVIEWED BY: David G. Liu, Director of Public Works Attachment: Resolution 2011-xx Letters to Residents 2 RESOLUTION NO. 2011-XX. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING NO RIGHT TURNS ON RED FROM THE NORTHBOUND DIRECTION OF PEACEFUL HILLS ROAD ONTO PATHFINDER ROAD AND ESTABLISHING NO U-TURNS ON PATHFINDER ROAD A. RECITALS. WHEREAS, the Traffic and Transportation Commission considered establishing a "No Right Turn on Red" from northbound Peaceful Hills Road onto Pathfinder Road and "No U-turns" on Pathfinder Road at Peaceful Hills Road at a public meeting on October 13, 2011; and WHEREAS, at the October 13, 2011, meeting of the Traffic and Transportation Commission it was determined that installation of the regulatory signs restricting these movements is necessary; and WHEREAS, the Traffic and Transportation Commission recommends installation of said signs; and WHEREAS, all residents affected by the proposed regulation have been notified of the intent to implement such signs. B. RESOLUTION NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Said action is pursuant to Sections 10.08.010 and 10.08.075 of the City of Diamond Bar Municipal Code, as heretofore adopted; SECTION 2. The City Council hereby finds the public health, safety, and welfare will be best protected by installing a "No Right Turn on Red" for northbound Peaceful Hills Road and "No U-Turn" restrictions for both directions on Pathfinder Road, as herein prescribed; SECTION 3. This resolution shall not become effective until the "No Right Turn on Red" and "No U-Turn" signs have been posted SECTION 4. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said signage to be installed. PASSED, APPROVED AND ADOPTED this day of , 2011. Steve Tye, Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2011 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar City of Ormond Bar C Tl^R UI' 21825 Copley Drive • Diamond Bar,CA 91765-4178 lab (909)839-7000 • Fax(909)861-3117 www.diamondbarca.gov 98 October 3,2011 Dear Diamond Bar Resident: The City of Diamond Bar has recently evaluated the intersection of Pathfinder Road and Peaceful Hills and determined that a right turn on red restriction will need to be implemented. Right turns on red lights at signalized intersections are typically permitted per the California Vehicle Code unless specifically prohibited by the local jurisdiction. After reviewing the site conditions, it was determined that vehicles attempting a right turn from Peaceful Hills onto Pathfinder Road do not have adequate sight distance to view oncoming traffic along Pathfinder Road. Therefore, upon formal adoption by the City Council, a right turn on red restriction will be installed and enforced. This item will be brought forward to the City's Traffic and Transportation Commission on October 13, 2011 for their consideration. The meeting will be held at 7PM at the 'South Coast Air Quality.Management District Hearing Board Room located at 21865 Copley Drive. Once approved by the Traffic and Transportation Commission, the City Council will then adopt a resolution to implement this at a subsequent meeting. Steve Tye If you should have any questions concerning the aforementioned, please feel free to call Mayor the Public Works Department at(909) 839-7040. Ling-Ling Chang Mayor Pro Tern Thanks again for making the City of Diarnond Bar a great place to live, work, and play. Ron Everett Since' , Council Member Carol Herrera Council Member David G. Liu, PE Jack Tanaka Director of Public Works/City Engineer Council Member Recycled paper . City ®f Diamond Bar CITS� OR i 21825 Copley Drive - Diamond Bar,CA 91765-4178 (909)839-7000 - Fax(909)861-3117 www.diamondbarca.gov October 25, 2011 ]Dear Diamond Bar Resident: The City of Diamond Bar previously notified residents of the proposed right turn on red restriction to be implemented from northbound Peaceful Hills Road onto Pathfinder Road. The site conditions warrant this restriction due to inadequate sight distance for vehicles on northbound Peaceful Hills Road to view oncoming traffic along Pathfinder Road. In addition, due to the conditions at this intersection, it has also been recommended that a "No U-Turn" restriction be implemented for both directions on Pathfinder Road. The aforementioned recommendations were considered by the Traffic and Transportation Commission at their October 13, 2011 meeting. The commission concurred to move forward with these restrictions and to bring them forward to the City Council at their next meeting on November 1" for adoption. The meeting will Steve Tye be held at 6:30 PM at the South Coast Air Quality Management District Mayor Headquarters located at 21865 Copley Drive. Once approved by the City Council, Ling-Ling Chang the appropriate signs will be installed and enforced. Mayor Pro Tem If you should have any questions concerning the aforementioned, please feel free to Ron Everett call the Public Works Department at (909) 839-7040. Council Member Thanks again for making the City of Diamond Bar a great place to live, work, and Carol Herrera Council Member play. Jack Tanaka Sincerely, Council Member avid G. Liu, PE Director of Public Works/City Engineer Recycled paper Agenda # 6.8 Meeting Date:November 1, 2011 CIT Mill CITY COUNCIL AGENDA REPORT Qo) Po TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, city Mana e TITLE: AWARD A THREE-YEAR ESIGN AND CONSTRUCTION ADMINISTRATION SERVICES CONTRACT FOR RESIDENTIAL AREAS AND ARTERIAL ZONES ROAD MAINTENANCE PROJECT TO ONWARD ENGINEERING STARTING WITH RESIDENTIAL AREA 1A AND ARTERIAL ZONE 6 IN THE AMOUNT OF $83,750.00 AND AUTHORIZE A CONTINGENCY AMOUNT OF $12,562.50 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $96,312.50. RECOMMENDATION: Award. FINANCIAL IMPACT: The FY 2011-2012 CIP Budget allocated $1,000,000.00 for the Residential Area la project and $170,000.00 for the Arterial Zone 6 project for a total budget amount of $1,170,000.00. The total design and construction administration services fee shall not exceed $96,312.50. BACKGROUND: As part of the on-going Pavement Management System Program which divided the City into seven areas (see Exhibit "A" and "B") this will continue the seven year cycle with the street rehabilitation of Residential Area la and Arterial Zone 6. Due to budget constraints, Residential Area 1 has been broken into subsections of Area la and 1b. This project will include rehabilitation of residential, collector, and arterial streets using slurry/chip seal or other roadway rehabilitation applications that may be required such as localized asphalt removal and repair or full asphalt grind and overlay. The Consultant will be responsible for providing design, contract administration, and inspection services for a period of three (3) years for Residential Areas 1 a, 1 b & 2 and Arterial Zones 6, 7 & 1. The project size and scope for subsequent years of the contract will be subject to the available budget for the year and the required rehabilitation application for the streets. Subsequently, the Consultant fees will also be negotiated each respective fiscal year once the CIP Budget has been adopted. On August 23, 2011, four (4) proposals were received for design and construction administration services for the Area la and Zone 6 Road Maintenance Project. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's request for proposal (RFP), 2) staff and firm qualifications, 3) approach/methodology, 4) hours and level of effort, 5) ability to meet the City's schedule and expectations, and 6) references. The table below lists each firm's proposed fees for professional services: Construction Total Consultant Design Administration Onward Engineering $27,470.00 $56,280.00 $83,750.00 Infrastructure Engineers $44,850.00 1 43.960.00 $88,810.00 DMS $47,950.00 $67,552.00 $115,502.00 Harris & Associates $56,300.00 $333,157.00 $389,457.00 DISCUSSION: In consideration of the six criteria mentioned above, staff concurred that the best qualified firm for this project is Onward Engineering. Onward Engineering submitted a thorough proposal for both design and construction administration services which detailed their methodology and approach clearly while identifying critical strategies that have been tailored specifically for this project and to the City's needs. In their design proposal, Onward Engineering provided a recommendation to divide Area 1 to meet the current budget and an approach that will be cost efficient by consolidating areas that require Caltrans coordination into one project. In addition, Onward Engineering has assigned staff that has been proven to be qualified in design and inspection of similar projects. Onward Engineering has continuously been reliable and responsive to the City's needs and consistently provided a high level of quality and dedication to every project awarded to them. It has also been staff's experience that Onward Engineering evaluates "Lessons Learned" from past projects that are carried over to future projects and help improve management of these projects. Attached is the Consulting Services Agreement with the firm's scope of services and fee schedules. 2 The project schedule for this year's slurry seal/overlay project is tentatively set as follows: Award of Contract November 1, 2011 Notice to Proceed with Design November 17, 2011 Project Advertisement March 5, 2012 Bid Opening April 5, 2012 Award of Construction Contract April 17, 2012 Notice to Proceed with Construction May 17, 2012 Completion of Construction August 17, 2012 PREPARED BY: Erwin Ching, Assistant Engineer Date Prepared: October 25, 2011 REVIEWED BY: David G. Liu, Director of Public Works Attachments: Attachment A-Residential Slurry Area Map Attachment B-Arterial Slurry Zone Map Attachment C-Consulting Services Agreement 3 EXHIBIT 6699 Utywide Residential Slurry Seal Program n AREA 7 W 4�,4 4,v o f AIL HAH v q s gd J tl ti2$fl1 r Y r a°�tY y a• M�� 'o '� rtN 4. r� e ,p .M ,y Sf �y{•� x,f'� •3 j �" G E 4 i v�0.tff6R50. ye .p" [Sf AYR f? � rtxrs op S G „t� •5" g p � �SDIAMOND 8 a " F BAR V4 1;A t � w r� 8 ss °+^ a'i 6D t -•�pitie` .o... k cid" lj a xs�r. a`s .i+.' r, � vp ?t ems. ,g� Poi" a � r sxwnvn<nvy n w ill t'{ E x pt•,>�� (` � u .x•` .w�. kd Ph°' p�7i .UWttA � "AY k'lag ' 4. °y C, g Y ..s� �.e � v7 Nr°aW N �� a ',vr'R•ff ux "� �"8 db OPLS,GN^a °p,S g g pr � ~ S �res�9'•E ca� &r � A '6 ,� ,y ��8{d��.`� °y m$'^� rob � ,.F � 5 a n"µ(y , .'ve 4 r• '� � ;vi..:�1t. +3 ec y Ff _ FF� � r v q �- Ay :����• � S' SECTION FISCAL AREA MILEAGE YEAR w rs EFfM1 19.5 11-13 2 16.5 13-14 ism es�o �v e Qa 3 17.9 15-16 o 4 14.4 16-17 5 12.0 17-18 c�ov E°�•• 6 11.8 18-19 7 16.4 19-20 TO- 108.4 4 EXHIBIT 66 99 Citywide Arterial Slurry Seal Program w F ra P 4q .y y+� G •3 aaoN ro a �3� fi <m� r.eu_a+ `a C � R Sew +°5�`oNs� vu1� .k' r✓ "r z v gR � +7 57 ° �a7 W �v r �+r �5'• u 9 s �+� � FS ANOLA 60 1 ESI ��8 �SNFFti qr > 1a 4 �� t RSPx�x 8 N rE�EpA�tERft TT '�y .r`.. sER✓LE � u �, � ;„ mn9�0 d�O r'� °roup➢ +Porto ory a NExa bT Q DIAMOND �Y RAR eDEfmNrs _ � x � r �• f 0 cP'`K'PG y _cr saRr r�.. ,: �a p��• a S S6 o,'}a�arA ib oxcwsrr �,o, d> N tk cunw^Rt�1g EED D �P a ^� '�•c 4A } wyEwr. hr.,{y�,pwgrk,.�T'"`: w,.o r� � r• c w•` � d r• .Y•:'i^:,,Sri w + - � 3 "^ artr.� � � '� •a � ��, �r s�wwourrocnFum o�A 6' 1� ^Y• iF z � • µ.P�.fIT� + v, � x� S " '• n S nµ a ^4 o,� 9 M ry � �0 Yrs mr n �TrcfyNW �,y 4 crm b g 'klr Y•D _ ° �W i4 4Rtr pre Oxa v , ¢ '11' •C"�,[' � Y d 4 3'...$�"'bb E W . r'd Otlw Sf � �F I d �� $ R 7 a� P, ��J mat J`•F�5 dam~D� ry�� �r� �r�r rY•r r,'9„� y�REE ,n � R qq S vv ,moi TL 3' SECTION FISCAL ZONE MILEAGE YEAR 57 • s � ��ti�: , m = m a 7 s 1 4.82 06-07 « 2 3.86 07-08 rbc � �• r s 3 5.21 08-09 ND• N F 44•, B P; 4 3.07 09-10 5 3.05 10-11 9 v 6 2.80 11-12 w s, 7 1.88 12-13 5 TOTAL 24.69 CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and Onward Engineering, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated August 23, 2011. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1 Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Proposal, dated September 14, 2011 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect 2011, and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Eighty Three Thousand Seven Hundred Fifty Only ($ 83,750.00). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the 'Provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: Majdi Ataya, P.E. City of Diamond Bar Onward Engineering 21825 Copley Drive 300 S. Harbor Blvd,Suite 814 Diamond Bar, CA 91765-4178 Anaheim, CA 92805 6 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage,* expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to 7 comply.with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide. that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is. authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VIII. C Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum workers compensation insurance requirements above, 8 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which 9 would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non-Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 10 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Me'diation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 11 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. 11city1f ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor Approved as to form: By: City Attorney "CONSULTANT" By: Its: 12 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Design Services to the Ci of Diamond Bar Design $' >Field Analysis } The field reconnaissance will be a significant element in the completion of this project. The level of detail and accuracy that our staff employs to gather information will directly correlate with the quality of the final product and estimates for this project. In an effort to link our findings with the City's PCI report, Onward Engineering has set the following field analysis protocol in place: 1) Preliminary Pavement Condition Analysis: In order to prepare our field review team and to confirm and correlate the anticipated pavement rehabilitation areas, our staff will print out a base map of the neighborhoods and drive each street to document the visual pavement conditions. This will allow our staff to confirm the current PCI while also noting areas of extra degradation prior to the detailed field walk. Each anticipated rehabilitation method will be assigned a color, and the approximate limits of each pavement degradation zone will be marked on the map. The anticipated rehabilitation methods will be slurry seal,cape seal,overlay and reconstruction. 2) Detailed Field Analysis: Once the preliminary data is received and analyzed, our field reconnaissance team will conduct the detailed field survey. Our field survey staff consists of a two person team equipped with a measuring wheel, tape measure, digital camera, clipboard, project aerial base map, and our detailed field review chart. The field review chart will consist of a table, listing each roadway segment as described in the PCI report, with correlating columns designating the number of utility appurtenances, striping inventory, R&R patches/descriptions, sidewalk, curb &gutter and numbered digital pictures. Our experience has shown that with this method, we can accurately and efficiently survey an average of 2-3 miles per working day. Given the -12.7 miles of roadway, we believe that we can successfully complete the field.survey in approximately 1.5 weeks. The field survey parameters .1 include the delineation of necessary R&R patches, damaged curb & gutter and sidewalk portions, total number of existing utility appurtenances as well as the actual number of valves and storm as drains needing to be raised, and a striping inventory of legends, details and crosswalks. Also 0-4 included in the field survey are digital photographs of all special work items/R&R patches which 00 are correlated to the table for future reference during bidding and construction. 0011 Also included under this work item will be hours necessary to research at City Hall as well as at the County of Los Angeles Public Counter for all applicable existing records. Onward Engineering is _ largely comprised of former public agency staff and is qualified to successfully obtain the field data in an efficient manner. Onward Engineering's staff has years of experience dealing with similar projects that prove challenging from a design standpoint. Our goal is to provide the the highest 00 level of quality project in the most time efficient manner and at the best price possible. I Deliverables:~ t; Preliminary Field Survey Sheet Q Field Survey Table ;r Q Existing Records 22 ' Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Design Services to the City of Diamond Bar ®m ~ Utility Coordination �k r We believe that utility notifications are a low cost/high value component of every design project. K Our past experience working on similar projects has allowed us to set a highly successful utility coordination protocol that greatly assists in the success of public works projects. We conduct a three-pronged utility notification procedure: 1. First, we focus on confirming the contacts for all existing utility facilities. It is understood :., that the City has a reliable list of existing utility contacts which can be relied upon to 041 conduct all necessary utility notifications. To augment this list, Onward Engineering will conduct an on-line design investigation through Dig-Alert which allows our staff to research and confirm the most recent contacts for all present affected utilities. Each company will be " individually contacted&informed of the upcoming project. 2. Secondly,our staff will send out three notices to utility companies throughout the course of the design project. The firgt notice will be sent immediately after the design kickoff meeting and will delineate the project scope and request the utility company to provide our office with any existing pertinent record data along with any prior rights information. The second notice will be sent out in the final design stage and will inform the utility company of the pending advertisement and award of contract,advising them to conduct any final utility work prior to the beginning of the project. The third and final utility notice will be sent after the project has been awarded and will inform the utility companies of the contractor's name and the notice to proceed date and will direct all utility companies to ensure that any conflicting items are relocated or adjusted. 00 3. Our experience has shown that utility coordination meetings, when necessary, add great 014 value to a design project. Our staff members will diligently coordinate with the Utility Companies from day one. If we deem it necessary, we will meet individually with the affected agencies,at no additional cost to the City,to ensure project success. Deliverables: i. Q 1st Utility Notice G (Request Records&Prior Rights Information) Q 2nd Utility Notice Copies s (Notify of Pending Construction/Schedule) Q 3rd Utility Notice Copies (Notify of Award and Final Notice)MAS Q Utility Coordination Records tib Q Updated Utility Contact Matrix 23 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Design Services to the City of Diamond Bar n'`� :,,Design PS&E Preparation ;�- ,r Plans: Once the field analysis is complete, our staff will begin to compile the project PS&E. The pian set will be included as an appendix to the specifications and will be prepared on 81h"x11"•paper. It is anticipated that the plan set will include,at a minimum,the following: Item Page Count Title sheet 1 Page Key Map 4 Pages (2 Residential,2 Arterial) Detail&Typical Section Sheets 4 Pages (More As Needed) R&R Patching Map Dependant on Site Slurry/Cape/Overlay Table Dependant on Site Striping Inventory Table Dependant on Site Reference Photographs Dependant on Site TOTAL: 10 Pages Min.+Tables . ._ Upon completion of field survey and preliminary analysis, Onward Engineering will transfer all field measurements and notes to a digital basemap and will prepare a residential R&R patching map for inclusion in the bid package. From our previous experience on these projects, we have noted that 00 the inclusion of the R&R patching map in the bid specifications will greatly aid in the communication of the patch size and locations to the contractor as well as the construction 50, management team in order to avoid delays in construction. The prepared plans and tables will be , divided by the Arterial Zone 6 Streets and the Residential Area 1a Street and, if needed, design exhibits,special details or diagrams will be prepared at no additional cost to the contract. Upon preliminary design completion, Onward Engineering proposes to submit a 90% PS&E for review and analysis. This will give the City an opportunity to ensure that the full intent of the design project is included and that the desired level of detail has been provided in the plan set. Onward Engineering, upon receipt of the City's plan check comments, will actively pursue the completion of the final 100% design PS&E in'order to facilitate the bid award and completion of construction prior to the start of school in early September, 2012. OR Specifications: In conjunction with the plan set, Onward Engineering will prepare a full specification set for the City of Diamond Bar. It is anticipated that the City will provide Onward Engineering with the boilerplate specifications for the City's general and special conditions in an electronic format for reference and incorporation. The project specifications will be prepared in Standard Specifications for Public Works Construction ('Greenbook') format and will incorporate all City of Diamond Bar standard plans and specifications. Onward Engineering will ensure that the title page, notice inviting bids, instruction to bidders, bid packet, general specifications, special specifications and technical specifications are all prepared with expected level of detail and accuracy. We will ensure that all bid items are accurately noted, referenced and specified. We will employ our QA/QC program to ensure mistakes are not found in the specifications during construction. i 90 24 Onward Engineering Proposal to Provide We Citywide Annual Pavement Rehabilitation Design Services to the City of Diamond Bar Construction Estimate: The engineers estimate preparation will be an ongoing process during the design of this project. All data obtained from the field survey will be incorporated in an excel document which tracks and calculates the anticipated quantities based on the inputted design parameters. We anticipate having a preliminary estimate of costs prior to the field survey, at the completion of the field survey and at each design submittal in order to ensure that the design is being completed in compliance with the noted budget, specifications and timeframe. Finally, Onward Engineering will,request the bid summaries for the previous residential and arterial roadways in order to accurately estimate " 00 and predict the final construction cost of this project. =� Deliverables: Q 90% PS&E (Hard&Digital) Q 100% PS&E (Hard&Digital) Bid Assistance(Upon Request) Onward Engineering will remain dedicated to the City of Diamond Bar through the advertisement and bidding phase of this project. We will promptly respond to all received RFIs and will issue as many addendums as may be necessary. Onward Engineering will also make any and all necessary changes to the plans, specifications and estimates throughout this phase to ensure that the City receives the best bids and project possible. Deliverables Q Response to RFI Q Written Addenda , l Q Changes to PS&E - ,» :.rte Construction Assistance (Upon Request) r., f Onward Engineering will provide design construction assistance services throughout the construction phase of this project if we are selected as the design consultant and the construction log management is awarded to a separate firm. Our staff will remain committed to the City of Diamond Bar in every capacity and will provide design clarifications, respond to design RFI's, make design modifications to the plan sets and attend all necessary meetings as may be required. Deliverables: Q Response to RFI/Questions 4 Q Design Clarifications r 25 ease 10� Onward Engineering Proposal to Provide ;eoss �o• Citywide Annual Pavement Rehabilitation Design Services to the City of Diamond Bar Caltrans Right of Way Coordination Caltrans Coordinafiion (Alternate Ifiem)���'' At project inception, Onward Engineering will immediately contact Caltrans Right of Way to r pinpoint the locations and limits of the Caltrans Right of Way at or near Sunset Crossing and the SR57 and Golden Springs Drive at the SR60. As was mentioned before,it is anticipated that freeway onramp traffic will be affected during the construction phase which will require the preparation of an encroachment permit. This work item will include all hours required to coordinate and research for the project as pertaining to Caltrans and ensuring that all necessary permits, forms and coordination is conducted prior to the start of the construction phase. ~ `Deliverables: _... •:� �F, y � I ' +'� Q Caltrans Coordination Records '�aObtam Encroachment Permit(Alternate Item We believe that it is important for the encroachment permit to be prepared and completed during the design phase so that the bid package can include all necessary Caltrans encroachment permit I we items. In order to avoid delays in the construction of this project, Onward Engineering proposes to prepare the encroachment permit, exhibits and documentation during the design phase and will aim to submit as early as possible for the noted areas. Since the Caltrans encroachment permit only requires that the work within Caltrans right of way be shown,we can submit early for the permit in i order to ensure a quick approval and correlation of the stipulation. This work item also includes the correlation of the bid specifications and design plans with the received stipulations for traffic control and notification at or near the .freeway entrances as well as the inclusion of the encroachment permit making it easier for the contractor to obtain the rider permit to begin construction. Onward Engineering has managed multiple projects which required an encroachment permit including the previous City of Diamond Bar Roadway Maintenance Project and will actively and efficiently conduct all necessary coordination and applications in order to ensure that this project remains on schedule. y'LDeliverables: a Q 24x36 Design Plans (w/in Caltrans R/W) Q 24x36 Traffic Control&Detour Plans f+ y Q Caltrans Encroachment Permit { R1 Caltrans Coordination Records j 26 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Construction Administration/Inspection Services to the City of Diamond Bari ',"` .. -' _.,_ t_-... ....xi.ti,..v+��..:.a.�rxr..,....br`=' �'.... ._..L. 1 „„_.-.-•.,o....,....., _:ice.-r' S� Flo i -Constructability Review Kickoff Meeting z j Pre-Construcf ion Meeting r, `I -Submittal/Schedule Review . i v� e.......-_....1.�^i....1iw...C1`Ci.e`u+t".9.�"i.5"•` ?s^."r:i;XTt..:v.v... 1..^3'u1L:J_...�...... C::T"s'"^-^^^vL:iL•^.�u.'ar��'�fL.uu'.-.'rr±.+_r'1L:w....c.K"xi..'^'"a?:'.a'.'"�u��� rF Constructability Review Flo Upon the City's receipt of the 90% complete PS&E, Onward Engineering will conduct a detailed PIS constructability review of the PS&E. The constructability review will include both the Construction Manager as well as the Construction Inspector's review of the PS&E for pian correlation as well as proper specification and field stipulations. Onward Engineering will-commit to returning our constructability review comments within a week of receipt and will ensure that all comments are clearly organized and tabulated. Deliverables: r ;i 0 Marked-up Plans & Specs P Bid Analysis Comments 4 F Kickoff Meeting Before the contractor is selected, the Onward Engineering Construction Administration team will meet with City staff to coordinate all construction information and requirements. As representatives of the City of Diamond Bar,it is critical that our staff members fully understand the j needs and directives our clients. Because of our decades of experience and attention to detail, the City of Diamond Bar should have full confidence in the direction and management of the Contractor by our staff. s Deliverables Q Response to RFI 2 Project Addenda (If Required) Q Bid Analysis Comments is : 15 onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation yf, Construction Administration/Inspection Services to the City of Diamond Bar ses• o o; PreConstruction Meeting M Prior to construction commencement, Onward Engineering will coordinate a pre-construction meeting with the contractor and other stakeholders. Onward Engineering will be responsible for 10 sending out notices in advance of the meeting inviting all necessary stakeholders to attend. The meeting will cover all of the important information contained in the contract documents and other City requirements.This meeting is a perfect opportunity for stakeholders to express their concerns and begin coordination. It is critical that the contractor bring all necessary submittals (Slurry, Cape Seal, AC Mix, PCC Mix, Schedule and Notifications) to this meeting in order to maintain the aggressive construction schedule. This meeting will cover contract progress schedules, material issues, construction/Contractor issues, coordination with utility companies, and other project related issues. Upon completion, Onward Engineering will immediately prepare meeting minutes and distribute them to the City and Contractor. Deliverables: M Pre-Construction Meeting Agenda M Pre-Construction Meeting Minutes t - Submittal/Schedule Review }' Onward Engineering will actively coordinate with the Contractor to encourage early submittal of all required documentation and schedules. This coordination item is the most critical item during the pre-construction phase to ensure that the project proceeds as smoothly as possible. Onward Engineering will also actively respond to all received RFIs that may be submitted by the Contractor. If necessary, our staff will coordinate through the design engineer, the City, or other governing bodies to ensure timely responses are received. Our staff will maintain close coordination with the Contractor during this phase to ensure that all submitted documents are per specification and that the project schedule is acceptable to the City and all other stakeholders. All coordination and submitted documents will be filed and submitted to the City at project completion. By ensuring that all submittals are accounted for and that all notifications and scheduling items . have been accounted for,the City can be confident that the budget and schedule will be maintained. Deliverables: !. 90 M Submittals Comments/Approvals {.! M Schedule Review Comments j tM Project Coordination Records '.LL• :.L :,. . 16 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation C C ti q3 Construction Administration/Inspection Services to the City of Diamond Bar a ir: 4 a ar i' F m Construction Administration & Inspection f; ® Geotechnical Testing ® o Construction Management& Inspection ^t Onward Engineering will provide full service construction administration and inspection to the City of Diamond Bar for the full duration of this project. The City can reference our prior experience with the City of Diamond Bar to understand the level quality that will be provided. All items listed in the RFP for construction management and inspection are included under this item. The following are descriptions of key items which will be conducted during the-construction phase: Pre-Construction Photos i� Inspection personnel will document existing conditions within the project footprint. Our team will visit the project site and take pictures where improvements are needed. These design photographs will be combined with the general construction photographs and will be submitted to the City in a correlated manner. Project Status Meetings At the onset of the construction project, our team will conduct project status meetings (as needed) with the contractor,subcontractors and utility company representatives to coordinate construction tasks. These meetings typically do not take long, but the information exchanged is unparalleled in value. At these meetings, the anticipated scope of work will be discussed along with any pending payment or scheduling issues. Onward Engineering will prepare minutes for each meeting and will forward them to the City along with the project status updates and the final project report. Contractor Payment Applications Our construction inspector will monitor and evaluate the work for contract compliance and maintain a record of the work installed.This information and collaboration with the Contractor will be used as the basis for payment of the work installed. All non-compliant work will be tracked to ensure that the work is compliant prior to project closeout. After the work installed has been verified as compliant, our staff will submit our recommendation to the City for payment. A report summary of contract values, work installed, changes, and balances to complete will be included with the recommendation to the City. 17 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Construction Administration/Ins ection Services to the Ci of Diamond Bar P City Changes To properly manage the budget, Onward Engineering tracks approved and potential changes, assigning costs to each change. This information will be reported to the City of Diamond Bar and 110 can be used to evaluate and monitor the contract budget. This will aid in avoiding any unwelcome surprises at the end of the project. Onward Engineering understands that the City of Diamond Bar is the sole authority to approve changes. We also understand the importance of accurate and timely information. Our staff will actively assist the City of Diamond Bar in the preparation of all necessary changes and change orders as may be deemed necessary. Public Coordination Onward Engineering will actively manage all public outreach and coordination efforts during the life of this project. All complaints received will be immediately addressed. Our Project Engineer will instruct the Contractor to send out all necessary notices to ensure the public is aware of the project and any inconvenience that may be caused. Reporti> Our reporting is thorough and accurate will be used to effectively communicate to City Staff and to document the fieldwork. Our site inspector will maintain a detailed daily report documenting the weather, work installed, work planned, non-compliant work, resources used, manpower, equipment, problems and issues, safety and schedule. Our site inspector will also monitor labor compliance. These reports will be included as an appendix to a weekly report that our staff will prepare and submit to the City. This report will include 1 summary and status of the project, documenting the schedule, (planned and actual),costs,expenses,and budget,change,claims,issues, and work installed. r Certified Payroll Onward Engineering will review all contract certified payroll documents for the duration of the contract. Payroll records will be requested on a bi-weekly basis from the Contractor & Sub- Contractor and will be reviewed for the appropriate labor wages and fringe benefits. Photo Documentation Onward Engineering will also take and submit photo documentation of the project at the various stages of construction. These photos will be attached to the Weekly Reports and included on a CD ® with the final project file submittal to the City of Diamond Bar. Deliverables: 0 Construction Photographs lR1 Daily Report/Material Tickets M Response to RFI/Questions Lei Change Order Analysis Q Payroll Record Analysis ?� Q Coordination Records r. 18 Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Construction Administration/Inspection Services to the City of Diamond Bar 10 Geotechnical Testing Onward Engineering has contracted with Labell Marvin, Inc to provide the City of Diamond Bar with the necessary Geotechnical Testing Services for this contract. In review of the anticipated project scope, Onward Engineering has prepared a preliminary material testing recommendation 00 approach,in order to best benefit the City. 06 To provide the most oversight possible on this contract while also being budget conscious, Onward 40 Engineering preliminarily proposes to conduct the following tests for the construction of this project: e Asphalt compaction testing during AC patching/overlay(4 half days) e Slurry Seal Wet Track Abrasion Test(4 half days-8 tests) e Laboratory testing to include maximum density for aggregate base and asphalt concrete, extraction,gradation,sand equivalent and.wet abrasion e Final compaction report 90 To ensure that ad8quate quality control is incorporated, we also propose to include the necessary modifications to the Greenbook Specifications to allow the ICity the ability to stipulate the quality control requirements for the Contractor and any other special stipulation that may be included in the bid specification in order to ensure that the final construction product is of the highest quality. Depending on the full limits and scope of the design, the actual material testing scope will be adjusted within the current budget to allow for the most comprehensive testing on this project. At the City's request, Onward Engineering will add or subtract any necessary testing items as may be required per the provided material testing fee schedule. In order to aid in the budgetary determination of the desired testing services, a detailed breakdown of the geotechnical fees have been included along with the separately sealed fee proposal for City reference and analysis. Deliverables: R1 Geotech. Field Inspection Reports Q Material Analysis Reports i14 d Final Compaction Report _x 19 cam► Onward Engineering Proposal to Provide Citywide Annual Pavement Rehabilitation Construction Administration/Inspection Services to the Ci of Diamond Bar °' t5' t � t - ,»r-r .'('^•;-"-.•r-gym e• •.-�.-.. '-"'- �r —•--�1 'T-- ji,.--•7r--�--""--'..-r-� � r tv ,ir• � � 1 � � �13 �� �a CrQ i��1�� t d l ti I I� r.L ? t r r � 't. w....�G.,.1.,_.....i,....:...;.=Trvti� J 1 4 i t tz . r _ t �nw.®e„.r.:� ..,.r�:. .S_.=y:c:��.v_.�_•-= -w-ui ..�::_.r...L, ._...... t ' s:t -� ;� Project Closeout. Fi °As-Built/Record Drawings N Project Closeout Our staff pians the project early and properly manages the project throughout construction so that the closeout of the project is timely and efficient. We will ensure that all work complies with the of specifications. A final walkthrough and a punch-list will be completed by our staff. Our Project Engineer will receive all required project completion documentation from the Contractor and Re process the Contractor's final payment requests. All items will be compiled for a final construction file submittal which includes all project correspondence, records, submittals, daily logs and other required documentation. r Deliverables: Q Construction Punch List ' © Final Construction File (Hard & Digital) r_ro-.-.. mn,wa..... Syc. c`.�-i—r- .t"���<ua_:v.>u• tta sv .ccxas. _--uxvs�^•t-vu—_v—• S ••_ As�Bulit/Record Drawings Upon completion of the construction phase, Onward Engineering will promptly prepare 'As Built' records which incorporate all changes to the initial design. The As-Built records will be prepared based off of the construction inspector and contractor's field notes. 'As-Built' records will be delivered to the City as a set, consisting of hard copy plans and a copy of all digital data and plan sets in the requested format on a CD. Deliverables: © As Built Records . .:W _ ,��._..;:_ > 20 01 Onward Engineering Proposal to Provide ®®'° t.q. Citywide Annual Pavement Rehabilitation Design Services to the City of Diamond Bar Work Plan The following describes Onward Engineering's work plan and approach to successfully completing the requested items of work: Design Engineering Services 4 Design vKickoff Meeting/Project Meetings ` 1 00 The design kickoff meeting is a crucial meeting which will set the tone of the project. It allows our key team members to sit down with the City and ensure that all design elements and project 00 intentions are properly understood and carried out. Items which will be addressed at the meeting include: ✓ Lines of communication; ✓ Ultimate project timeframe; ✓ Design standards and specifications; ✓ Field review parameters; ✓ City's concerns; ✓ Stakeholder List; 00 ✓ Any other critical elements r Our staff will use this meeting to build a complete understanding of the intentions of the project 19 and any special circumstances that may be attached to the design analysis. The design kickoff meeting will also serve as an opportunity for all stakeholders to meet and exchange contact information. We recommend that all parties involved in plan checking attend, so that the project S starts and continues free of any miscommunication. Also, in an effort to ensure that there are no delays, Onward Engineering proposes to provide the City with a draft of our first utility notices at the kickoff meeting for review and comment. The notices and our utility coordination protocol are described in detail on the following page. O This work item also includes hours for all other meetings that may be required between the City and our staff. The City will not be charged for any meetings that may exceed our hour allocation for this item, and the City can be assured that Onward Engineering will I continue making the City of Diamond Bar as a priority. .Y��'L•.Fwd'*^,_adC^i'.�:C'i^T_^:.Rv.2bi5.�.%t��.5£9?.1�3I, �-�I"W1^p�} Deliverables: Q Meeting Agenda Q Meeting Minutes r Q 1st Utility Notice Draft(For Review) 21 l CITY OF DIAMOND BAR FEE PROPOSAL FOR THE DESIGN OF THE RESIDENTIAL AREA la AND ARTERIAL ZONE 6 ROAD MAINTENANCE PROJECT Oh1V�lARD TASK. f f t t t- 1 r DESIGN SERVICES HOURS $ HOURS $ HOURS $ $ HOURS $ 1) Design Engineering Services A Design Kickoff Meeting/Project Meetings 2 240 2 180 4 300 - 8 $720 B Field Survey 2 240 4 360 144 10,800 - 150 $11,400 C)Utility Coordination 1 120 2 180 20 1,500 - 23 $1,800 D)Design PS&E Preparation 8 960 10 900 92 6,900 - 110 $8,760 E)Bid Assistance 1 120 0 - 2 150 - 3 $270 F)Construction Assistance 1 120 0 - 1 2 150 - 3 $270 Design Engineering Services Sub-Total: 15 1,800 18 1,620 264 19,800 - 297 $23,220 2 Caltrans Right of,Way Coordination A)Caltrans Coordination 1 120 2 180 8 600 - 11 $900 B)Obtain Encroachment Permit 2 240 4 360 30 2,250 - 36 $2,850 Caltrans Right of Way Coordination Sub-Total: 3 360 6 540 38 2,850• - 47 $3,750 DESIGN SERVICES TOTAL 18 2,160 24 2,160 302 22,650 - 344 $26,970 REIMBURSABLES Design Reproduction Costs $500 GRAND TOTAL $27,470 •e o s 6 4 CITY OF DIAMOND BAR FEE PROPOSAL FOR THE CONSTRUCTION ADMINISTRATION AND INSPECTION OF THE °•°° ° RESIDENTIAL AREA la AND ARTERIAL ZONE 6 ROAD MAINTENANCE PROJECT ONWARD j v i t -i: i t .71. 4r ::?.:.r i.1. t. •ms`s. ! -f °. C: .w {. . . f T)bN ,_ �• r (, � .. :. .fi � RUG -�.-:. at .,.t � t c.•, -"- �t...:.:..:._.....,:a.,_:._: -qt..r.....{:,,s.:._..-',..t.:..:,....,.::.6 i,-:.l-...1I..e(,.,,t1 ...c.Q.-l:,.L(. ..:,-.r..r...i -sij:,..."-::.r l --1 J,..a - .,� t-f:a:.sz.:.-: ft'-n7.:7..-.9i{vd -1' rr+<.++,�:y i., :..•3.} ,t.l...,(-Yi1i---'K...f�' �;'L1.l.('.r.. zH........�,ft.:.._77.:tj`',1...DY:i.....r..(Y �..!'�_:5.;.o_,t r ..I1.:r t,�.,...;: ,"RUBS t.A ' ri T- !••A' L} ;r$ ; ....T A J K L:- r � .-,_ i t J d.." t f t..; t d ,., a.r r , �: t ' V;_.F- ,t.r.:__$?�, .�..�: - t t I,;., ..•. ��r$ ..,.....,-.:.-...�.. .....-�:,t..:l.,:.:.-.,.,.. .. _ _ _ CONSTRUCTION SERVICES HOURS $ HOURS $ HOURS $ $ HOURS $ 1 Pre-Construction Phase A Constructability Review 4 360 4 300 - 8 $660 B)Kickoff Meeting 2 180 2 150 - 4 $330 C)Pre-Construction Meeting No Fee 2 180 2 150 - 4 $330 D Submittal/Schedule Review 40 3,600 8 600 - 48 $4,200 Pre-Construction Phase Total 48 4,320 16 1,200 - 64 $5,520 2 Construction Phase A)Construction Management&Inspection 135 12,150 360 27,000 - 495 $39,150 B)Geotechnical Testing No Fee 0 - 0 - 8,000 0 $8,000 Construction Phase Total 135 12,150 1 360 27,000 8,000 495 $47,150 3 Post-Construction Phase A)Project Closeout 12 1,080 8 600 - 20 $1,680 B)As-Built/Record Drawin s2 180 2 150 - 4 $330 Post-Construction Phase Total No Fee 14 1,260 10 750 - 24 $2,010 CONSTRUCTION SERVICES TOTAL 197 17,730 386 28,950 8,000 583 $54,680 REIMBURSABLES Construction Reproduction Costs $250 Construction Vehicular Costs($30/day x 45day) $1,350 GRAND TOTAL $56,280 *Construction Services hours calculated off of the stated 45 working day construction period. **Onward Engineering will bill only for actual hours spent