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06/07/2011
City Council Agenda Tuesday, June 7. 2011 5:30 p.m. — Closed Session — Room CC - 1 • Regular -- The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Barg CA 91765 Steve Tye Ling -Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera hack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Sar uses recycled paper and encourages you to do the same. �. L DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent *Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. . Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public, comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS television Channel 47 and on.the City's website at www.ci.diamond-bar.ca.us.. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 7, 2011 Next Resolution No. 2011-17 Next Ordinance No. 04(2011) CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda Government Code Section 54956.9(c) — Initiation of Litigation — 3 Cases Government Code Section 54956.8 Property Address: 21810 Copley Drive, Diamond Bar Agency Negotiator: City Manager Negotiating Party: Los Angeles County Library Under Negotiation: Terms and Conditions CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Jeanne Favreau-Sorvillo, Diamond Bar United Church of Christ Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. June 7, 2011 ROLL CALL: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate of Recognition to Jessy Lau Grand Prize Winner of the 2nd Annual "Bite Back Against Mosquito Attacks" Student Poster Contest sponsored by the Greater Los Angeles Council Vector Control District (GLACVCD). 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting June 14, 2011 — 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.2 City Council. Meeting — June 21, 2011 — 6:30 p.m., AQMD/Government Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 17, 2011 —Approve as submitted. (b) Regular Meeting of May 17, 2011 —Approve as submitted. June 7, 2011 PAGE 3 6.2 Planning Commission Minutes: (a) Regular Meeting of March 22, 2011 — Receive and File. (b) Regular Meeting of April 12, 2011 — Receive and File. (c) Regular Meeting of April 26, 2011 — Receive and File. 6.3 Traffic and Transportation Commission Minutes - Regular Meeting of April 14, 2011 — Receive and File. 6.4 Ratification of Check Register - Dated May 12, 2011 through June 1, 2011 totaling $2,396,244.60. Requested by: Finance Department 6.5 6.6 Treasurer's Statement - For the month of April, 2011 Recommended Action: Approve. Requested by: Finance Department (a) Adopt Resolution No. 2011 -XX: Calling and Giving Notice of a General Municipal Election to be Held on Tuesday, November 8, 20.11, for the Election of Certain Officers (2 City Council Seats) as Required by the Provisions of the Laws of the State of California Relating to General Law Cities. Recommended Action: Adopt (b) Adopt Resolution No. 2011 -XX: Requesting the. Board of Supervisors of the County of Los Angeles to Consolidate a General Municipal Election to be held on November 8, 2011 with the School Elections to be held on that Date Pursuant to Section 10403 of the Elections Code. Recommended Action: Adopt (c) Adopt Resolution No. 2011 -XX: Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at an Election to be held on Tuesday, November 8, 2011. Recommended Action: Adopt Requested by: City Clerk June 7; 2011 Mi 6.7 Approval of an Unlimited Use. Service Proposal with Blackboard Connect for Government to Provide Connect-CTY Emergency Notification System Service through August 14, 2012 ata Cost of $35,337.13. Recommended Action: Approve. Requested by: City Manager 6.8 Award of Contract to West Coast Arborists for Tree Maintenance Services for Fiscal Year 2011112 Budget in an Amount Not to Exceed $181,700. Recommended Action: Award. Requested by: Community Services Department 6.9 Approve Plans and Specifications and Award of Construction Contract for the Traffic Signal Battery Back -Up System Project Along Brea Canyon Road, Diamond Bar Boulevard, Golden Springs Drive, Grand Avenue, and Pathfinder Road in the Amount of $134,475 to VT Electric, Inc. and Authorize a Contingency Amount of $15,500 for Contract Change Orders to be Approved by the . City, Manager for a Total Authorization Amount of $149,975. Recommended Action: Approve and Award. Requested by: Public Works Department 6.10 Approval of Contract Amendment #1 with RKA Consulting Group for a Cost Not to Exceed $275,000 and Appropriate $36,000 from the General 'Fund to Provide Building & Safety Services for the Remainder of Fiscal Year 2010-11. Recommended Action: Approve. Requested by: Community Development. Department 6.11 Award RKA Consulting Group with a Contract to Provide Building and Safety Services for the City. Recommended Action: Award. Requested by: Community Development Department- June 7, 2011 PAGE 5 6.12 Adopt Resolution No. 2011 -XX: Establishing and Adopting a Schedule of Rates, Fees, and Charges for Services Provided by the Community Development and Public Works Departments. Recommended Action: Adopt. Requested by: City Manager 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Adopt Resolution No. 2011 -XX: Denying the Appeal and Affirming the Planning Commission's Decision to Approve a New Single - Family Residence Consisting of 7,432 Square Feet of living Space, Two Garages Totaling 1,968 Square Feet, .1,302 Square -Foot Indoor Pool Area; and 1,573 Square -Foot Covered Porches and Loggia Located at 3010 Wagon Train Lane (APN 8713-019-004).' Recommended Action: Receive Staff's report; Open the Public Hearing; Receive Testimony; Close the Public Hearing and Adopt. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2011 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2011 and Ending June 30, 2012 Including Maintenance and Operations, Special Funds and Capital Improvements; and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. Requested by: City Manager (b) Adopt Resolution No. 2011 -XX: Setting Proposition 4 (Gann) Appropriations Limit for FY 2011-12 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. (c) Adopt Resolution No. 2011 -XX: Adopting the Statement of Investment for Fiscal Year 2011-12. Recommended Action: Adopt. June 7, 2011 PAGE 6 (d) Adopt Resolution No. 2011 -XX: Amending Resolution No. 2010-13 Establishing Salary Grades and Fringe Benefits for All Classifications of Employment Effective July 1, 2011 Recommended Action: Adopt. Requested by: City Manager (e) Adopt Resolution 2011 -XX: Approving and Adopting a Fund Balance Policy and Authorizing the City Manager and/or Finance Director to Assign Fund Balance to a Specific Purpose in Relation to this Fund Balance Policy. Recommended Action: Adopt. Requested by: Finance Department. 8.2 Approve Appointment to the Wildlife Corridor Conservation Authority Advisory Committee. Recommended Action: Approve. Requested by: Mayor Tye 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION R . Id MAY 17, 2011 STUDY SESSION: MPT/Chang called the Study Session to order at 5:46 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ron Everett, Carol Herrera, Jack Tanaka, and Mayor Pro Tern Ling -Ling Chang. Absent: M/Tye was excused. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Glenn Steinbrink, Interim Finance Director; Ryan McLean, Assistant to the City Manager; Anthony Santos, Management Analyst; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Ken Desforges, IS Director; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. IN- REVIEW OF DRAFT BUDGET FOR FY 2011-12 — Discussion and Action CM/DeStefano recapped the previous study session and stated that with continued refinements made to the 2011-12 FY Budget, staff projects that about $195,000 will go into reserves at the end of the year. He stated that employee salaries are about $6.5 million per year with the next biggest accounting expenditure for the Sheriffs Department. He stated that he had asked the department heads to further refine their budgets and find more creative ways of maintaining service levels. Everyone helped achieve the numbers staff is presenting to the City Council for consideration this evening. If Council is satisfied, Staff will be recommending that the City Council consider adoption of the budget at its June 7 meeting. IFD/Steinbrink went on to go through General and Special Funds explaining that on Page 11 it shows a correction of $85,000 transfer in from the Integrated Waste Management Fund. The Council approved the street sweeping contract at the last meeting which saved the City $25,000. The $160,000 that .it costs for street sweeping in the City minus the $25,000 contract savings, minus the $85,000 the City receives directly from the waste hauler, nets the difference shown in the budget. IFD/Steinbrink explained Department reductions and increases that resulted in an increase to the General Fund reserves at the end of the 2011-12 FY Budget. C/Herrera suggested that Commission stipends be increased by $10 per meeting because she has never seen an increase in the 15 years she has served on the City Council. Commission ' s review a lot of issues on behalf of the City Council and deserve to be compensated. MAY 17, 2011 PAGE 2 CC STUDY SESSION CM/DeStefano advised that if both the Traffic and Transportation Commission and the Parks and Recreation Commission were to meet all 12 months it would amount to an increase of $600 per commission; and, if the Planning Commission met all 24 times during the year it would amount to an increase of $1200 for a total of $2,400 for all three commissions. MPT/Chang stated that she wasn't comfortable with an increase at this time and that she has heard that some commissioners feel uncomfortable about receiving any stipend. C/Evereft said he agreed with MPT/Chang due to these economic times, perhaps the time is not right. He went on to say that he agreed with C/Herrera as well that the Commissioners do deserve more recognition and money but he would be cautious not to make any increases at this time. As soon as the City sees daylight he would favor increasing the compensation. C/Herrera said she would like the matter revisited at the appropriate time. C/Evereft said that the Lighting and Landscape Districts (Item 6.a) on tonight's agenda have troubled him for years on what to do. Specifically, there are three districts. One district has all residential parcels (almost 18,000) and for that one he is less concerned spending General Fund monies to subsidize it. However, he is extremely troubled about the other two districts — 39 has 1250 and 41 has 550 parcels and they run bigger deficits from the General Fund. He asked the Council's support in directing staff to review ways to hold the budget for Districts 39 and 41 because of the disparity of the impact on the FY 2010-11 budget rolling into the FY 2011-12 budget. He feels personally responsible to the residents to find a more equitable way of continuing to take more funds from the General Fund every year to subsidize those two districts. C/Herrera asked if staff could bring the matter back to the next meeting before adoption of the budget. MPT/Chang asked if that would have an impact on tonight's agenda item. CM/DeStefano said that it would not impact tonight's agenda item because it is one of the many steps to levy the rate and the rate is already being added back at its current level so there is no discussion about lowering that rate. What C/Evereft is talking about is the fact that every district has eliminated any reserves that it might have had and is using General Fund dollars to support it. What this means is that CSD/Rose and PWD/Liu need to take a hard look at each of the districts and basically come up with about $24,000 in cuts and what impacts that may create. Staff would need to make its recommendation to the City Council about whether the districts could withstand that resource reduction to keep the same expenditure level as the current budget. MAY 17, 2011 PAGE 3 CC STUDY SESSION C/Everett said he respects the work staff does and wonders if residents would be agreeable to voting for an increase once they see what it takes for the Districts to be maintained at the same level. There were no further questions or comments from Council Members. Public Comments: None Offered. ADJOURNMENT: With no further business to discussion, MPT/Chang adjourned the Study Session at 6:35 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2011. MPT/CHANG, Mayor Pro Tem, Agenda No. 6.1(b) . MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 17, 2011 STUDY SESSION: 5:45 p.m., Room CC -8 DRAFT No. Review of Draft Budget for FY 2011-12 — Discussion and Action Public Comment on Study Session Agenda — None offered. Study Session adjourned at 6:35 p.m. CALL TO ORDER: Mayor Pro Tern Chang called the Regular City Council meeting to order at 6:38 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano reported that the City Council spent a second study session discussing the City's budget for Fiscal Year 2011-12. Tonight's focus was on changes to General Fund accounts, revenue and expenditures anticipated for the upcoming budget year and the differences between the current proposed budget and the proposed budget discussed two weeks ago. The changes have resulted into an additional surplus coming into General Fund reserves at the end of the 2011-12 budget year. The Council also looked further into Special Funds that the City receives and utilizes for a variety of programs and projects and the Capital Improvement Program (CIP) for next year which includes streets and parks and improvements in those areas and elsewhere. Council gave staff a couple of points of change and staff looks forward to bringing the budget to the City Council for adoption on June 7. PLEDGE OF ALLEGIANCE: Council Member Herrera led the Pledge of Allegiance. INVOCATION: Reverend Pat Williams, Parrish Associate, Northminster Presbyterian Church, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack Tanaka, and Mayor Pro Tern Ling -Ling Chang Absent: Mayor Steve Tye was excused. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Lauren Hidalgo, Public Information Specialist; Patrick Gallegos, Management Analyst; Anthony Santos, Management Analyst; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. MAY 17, 2011 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MPT/Chang presented a City Tile to Shea Properties, 667 Brea Canyon Road, Suite 25, as Business of the Month for May 2011. Gilbert Neilson, Senior Vice President of Commercial Properties accepted the Tile and introduced Irma Diaz. t 0-A I I*] 1 11141111111111111111111111111110 lZ M- 3. PUBLIC COMMENTS: Resident Allen Wilson said he was very concerned about the Ralph's Market closing because it comes at a time when the City faces economic challenges and the Council has placed a moratorium on the Honda site. On May 3 he raised a concern about the $3 million investment in FNMA (Federal National Mortgage Association aka Fannie Mae). On May 7 the Wall Street Journal stated that FNMA had fallen back into the loss column with a net loss of $6.5 billion. He hoped that the City's investment of taxpayer funds were secure and felt that the City Treasurer should be an election position. Jessee Lanz, D.B. Library announced the Summer Programs that will be offered through the Library and reminded everyone that they could receive updates on Library activities throughout the County on Facebook and Twitter. Individuals who have iPhones, Droid phones and Blackberries can download the County Library's new app through the "app store". Grace Lin Hays, 21323 Cottonwood Lane, President, Hampton Court Homeowners Association, said her neighbors are squabbling over street parking and some residents have been ticketed for parking on the cobblestones. She asked if the City could consider diagonal parking on the four -lane Washington Street facing the homes. CM/DeStefano stated that with respect to closure of the Ralph's Supermarket, staff received information a few weeks ago that Ralph's had decided to close down approximately 6-10 stores in southern California and unfortunately, the D.B. store is one of them. Ralph's has been a partner in this business community for many decades. They were one of the original tenants within the center. The lease is expiring in August 2011 and they have informed the property owners that they do not intend to renew the lease, which will leave that shopping center with a 40,000 square foot anchor space that becomes available the middle of August. Upon learning of this impending closure, staff immediately put together an information sheet of the site characteristics, benefits of having a business in D.B. and, has begun a distribution to key national credit supermarket or grocery tenants in order to incite their interest in that location. Staff has received some feedback. It is a tough arena these days. There are not a lot of MAY 17, 2011 PAGE 3 CITY COUNCIL operators of retail businesses and more particularly, grocery stores that are expanding in the nation let alone in southern California. A 40,000 square foot space is larger than many of those typically utilized that are on a somewhat expansive mode, such as a Fresh & Easy Neighborhood Market. So the current market is a bit limited. D.B. already has successful players in the grocery/supermarket business and so the likelihood of additional stores by any of those original successful operators is slim but there are grocers and markets that are growing in southern California and have an interest in D.B. and the City is talking with them. Staff has had a series of very good conversations with the property owner, Barco Real Estate, which is working very aggressively with the City in order to try and generate the type of anchor that Ralph's is, ideally an anchor that brings weekly traffic into that center. That center is blessed with a variety of institutions and those bring in weekly customers so having an anchor that does so as well is the best that the City can hope for. Having a national credit tenant anchor is an additional source of investment by the property owner as well as by the operator that brings in customers into the center on a frequent basis. He and MPT/Chang will be attending an international developer's conference and this is the number one goal. This will take time and many months before any sort of announcement is ready. The City is working in a free- market society and dealing with a property owner that will have a loss of significant rent starting in August. The zone allows for a variety of uses. CM/DeStefano stated that with respect to the Honda property and reference to the City Council establishing a moratorium on that property, the Honda property unfortunately, is a great loss to the City in that Honda chose to move the operator of that dealership to the City of Industry where there are many other auto dealerships creating a synergy for that business. This departure created a significant loss in sales tax revenues to the City and the City wants to be sure that the property has the highest performing land uses possible on such a small site (5 -acres). D.B. wants to be sure that the, free market does not result in self - storage facilities which have had an interest in the property and other land uses of the same ilk that produce little or no benefit to the community of D.B., produce little or no jobs,, and produce little or no image enhancement to D.B. at such a key location within the community. The City Council has every right to establish restrictions on the land use of any piece of property in the community and chose wisely to establish a moratorium on development of that property so that there could be time devoted to establishing the proper palate of land uses that would compliment an NFL stadium, for example should that occur, or a use that would complement the property and the City of D.B. should an NFL stadium NOT be developed immediately adjacent. The City has engaged consultants that are studying the property, the property owners have met with City staff and there has been a dialogue about the future of that property and the City is hopeful that it will be able to generate high sales tax or transient occupancy tax (hotel type use) and hopeful that it will be complimentary to an NFL stadium next door. Staff is working hard to accomplish these goals for the betterment of the community. MAY 17, 2011 PAGE 4 CITY COUNCIL CM/DeStefano responded to the speaker regarding a possible solution for the parking shortage on Washington Street that parking is provided within the residential condominium community with parking spaces in garage locations for the residents of the complex and it is unfortunate that some of those tenants may have started to utilize their garage space for storage because garages are meant to house automobiles, not storage. That may or may not have pushed some of the cars out on to the public street. There may or may not be more occupants per dwelling unit who drive vehicles that may have pushed vehicles out onto the public street. The reason the end of the cul-de-sac may result in parked vehicles receiving tickets is because that is an emergency access point in and out of Washington Street as well as, the industrial park on the other side of the street. The residents are welcome to apply for relief in the creation of additional parking spaces. However, he would caution the approach of diagonal parking. Diagonal parking on a dead-end cul-de-sac such as Washington Street is and according to the City's General Plan will remain such, is generally speaking not a good idea. That stated, residents have a right to apply for possible remedy and again stated, the residents may want to look inward to see what is in the garages and whether there is an opportunity to create additional spaces for parking. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 24, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.2 Emergency Preparedness Workshop — May 25, 2011 — 6:30 p.m. Diamond Bar Center, 1600 Grand Avenue. 5.3 Parks and Recreation Commission Meeting — May 26, 2011 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.4 Memorial Day — Monday, May 30, 2011 — City Offices closed in observance of Memorial Day. City Offices reopen Tuesday, May 31, 2011 at 7:30 a.m. 5.5 City Council Meeting — June 7, 2011 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Evereft seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: 6.1. CITY COUNCIL MINUTES Everett, Herrera, Tanaka, AM/Chang, None M/Tye 6.1.1 Study Session Minutes of May 3, 2011 —Approved as submitted. 6.1.2 Regular Meeting of May 3, 2011 —Approved as submitted. MAY 17, 2011 PAGE 5 CITY COUNCIL 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of March 24, 2011 6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of February 10, 2011. 6.4 RATIFIED CHECK REGISTER — Dated April 28, 2011 through May 11, 2011 totaling $787,453.66. 6.5 a) APPROPRIATED MTA LOCAL TRANSPORTATION FUND RESERVES IN THE AMOUNT OF $93,174 TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2010-11; APPROVED PLANS AND SPECIFICATIONS; AWARDED CONSTRUCTION CONTRACT FOR THE RESIDENTIAL AREA 7 AND ARTERIAL ZONE 5 ROAD MAINTENANCE PROJECT TO SULLY -MILLER CONTRACTING COMPANY IN THE AMOUNT OF $1,819,990; AND AUTHORIZED A CONTINGENCY AMOUNT OF $106,539.88 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,926,529.88. b) APPROVED DESIGN AND CONSTRUCTION SERVICES ADMINISTRATION CONTRACT AMENDMENT WITH ONWARD ENGINEERING FOR THE RESIDENTIAL AREA 7 AND ARTERIAL ZONE 5 ROAD MAINTENANCE PROJECT IN THE AMOUNT OF $16,625 PLUS A CONTINGENCY OF $1,547 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION OF $18,172. 6.6 APPROPRIATED $13,386 OF PARK DEVELOPMENT FUNDS AND $13,386 OF QUIMBY FUNDS AS ADDITIONAL FUNDING SOURCES FOR THE NATURE EDUCATION FACILITY PROGRAM FUNDS SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006, FOR THE SYCAMORE CANYON PARK TRAIL OUTDOOR FREESTANDING INTERPRETIVE EXHIBITS. 6.7 AWARDED CONTRACT TO PANELIZED STRUCTURES DBA PANELIZED SOLAR IN AN AMOUNT NOT TO EXCEED $260,500 FOR CITY HALL SOLAR PHOTOVOLTAIC SYSTEM LOCATED AT 21810 COPLEY DRIVE. 6.8 a) . ADOPTED RESOLUTION NO. 2011-13: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. MAY 17, 2011 PAGE 6 CITY COUNCIL b) ADOPTED RESOLUTION NO. 2011-14: , DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. c) ADOPTED RESOLUTION NO. 2011-15: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. d) ADOPTED RESOLUTION NO. 2011-16: DECLARING THE CITY'S INTENTION TO DETACH SPECIFIED PARCELS FROM ASSESSMENT DISTRICT NO. 39 AND DIRECT THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JUNE 21, 2011 REGULAR MEETING. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Everett showed a copy of The Windmill and commented on its articles and asked residents to honor graduating students. Last Tuesday night he joined C/Tanaka at a Neighborhood Watch meeting and encouraged residents to participate in the program. C/Tanaka said that two weeks ago he attended WCCA's regular meeting for the reorganization. WCCA received a report from its Advisory Committee and a presentation from Tom Scott regarding the Goldspotted Oak Borer, a pest that is presently in the San Diego County area where the larvae is decimating oak woodlands. Members also received an update on the Whittier Main Oilfield development project. On May 5 the DB Seniors celebrated Cinco de Mayo with a dinner/dance. Last Monday the Walnut/D.B. Station Sheriffs Boosters and Kiwanis Club held a golf tournament and benefit dinner for the Explorers. Last Tuesday he attended the Neighborhood Watch meeting with Deputy Mark St. Amant making another great presentation on public safety and emergency preparedness. He wished everyone a great Memorial Holiday and a safe graduation to the class of 2011. C/Herrera stated that last week Foothill Transit had its general membership meeting and new officers were elected by the participating cities including herself as Chair, elected to serve as Vice Chair was Patricia Wallach from EI Monte and Elected to serve as Treasurer was Paul Lentz from Pomona. She expects a MAY 17, 2011 PAGE 7 CITY COUNCIL great year for Foothill Transit. Yesterday the Four Corners Coalition, of which D.B. was a founding member, met to discuss issues of concerns including the closure of the post office in City of Industry where apparently all of the mail in 917 and 918 zip codes are sorted. The mail will now be sorted in Santa Ana and she was not sure if the City of Industry office would close completely or be scaled back. There is a lot of information to be shared with the residents. Yesterday Richard Maher who represents the US Postal Service gave a presentation and she would like for this matter to be placed on a future agenda for a more in depth discussion because D.B. has had other postal issues regarding zip codes and perhaps staff could update the residents on that information as well. AM/Chang asked residents to follow her on Facebook and Twitter and she will be following the library activities as well. She and C/Herrera attended the SCAG Regional Conference and General Assembly. C/H6rrera has represented D.B. very well as part of the 37th District. Much of the conversation included jobs, transportation and sustainability in southern California with an unveiling of the Southern California Economic Recovery and Job Creations Strategy. CM/DeStefano, M/Tye and she attended the Contract Cities seminar last weekend. M/Tye was installed as Treasurer and she congratulated him on his appointment. Yesterday she attended the Diamond Bar Foundation and Walnut Valley Rotary Golf Tournament which raises money for youth in D.B. She understands that the event raised a large amount of money to be split between the Diamond Bar Foundation and the Walnut Valley Rotary. She congratulated Tina Javid, Chair of the tournament and Diamond Bar Community Foundation Chair Jody Roberto. ADJOURNMENT: With no further business to conduct, AM/Chang adjourned the Regular City Council meeting at 7:18 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2011. LING LING CHANG, ACTING MAYOR Agenda No. 6.2(a), MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION MARCH 22, 2011 CALL TO ORDER: Chairman Torng called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners. Kwang ;Ho _Lee, Jimmy. Lin, Steve Nelson, Vice Chairman Jack Shah; and Chairman Tony Torng. Also present: Greg Gubman,.Community Development Director; Brad Grace, Lee; Senior Planner; Natalie Tobon Wohlenberg, Assistant City Attorney;, Planning Technician; and Stella. Marquez, Senior Administrative Assistant. Also Present: John Douglas, Housing Element Consultant 2. REORGANIZATION OF THE PLANNING COMMISSION: a) Selection of Chairman:' C/Torng nominated Commissioner. Shah to serve as Chairman of the Planning Commission. C'/Lee seconded the nomination. There were no other nominations offered. Commissioner Shah was unanimously elected to serve as Chairman of the Planning .Commission by the: following Roll Call. vote: C/Lee Yes - C/Linn Yes C/Nelson Yes C/Shah Yes C/Torng Yes b) Selection of Vice Chairman: . C/Torng nominated C/Lee to serve as Vice Chairman of the Planning Commission. C/Nelson seconded the nomination. There,were no other nominations offered. Commissioner Lee was elected to serve as Vice Chairman of the PlanningCommission: by the following Roll Call vote: MARCH 22, 2011 PAGE 3 PLANNING COMMISSION CDD/Gubman introduced John Douglas, JHD Consulting, who presented staff's report. Mr. Douglas stated that in January 2011, the City received a letter from the State of California indicating that if the City adopts the Housing Element in the form before the Planning Commission this evening, it will meet all of the requirements of state law and will be certified. He elaborated on the certification process and CDD/Gubman presented information regarding the proposed and potential rezone sites contained within the Housing Element. Mr. Douglas talked about special needs housing consisting of "Emergency Shelters,". "Transitional and Supportive Housing," and "Reasonable Accommodation for Persons with Disabilities. On April, 19 staff expects the City Council to review this item and following Council adoption of the Housing Element, 'staff will move into the implementation phase which will include the zone changes and code amendments. CDD/Gubman recommended that the PlanningCommission. recommend City Council approval of General Plan Amendment No. PL 2011-43 (2008-2014 Housing Element update). C/Nelson asked for an ,explanation of "transitional and supportive housing" and Mr. Douglas. responded that it refers to housing that is designated for persons that are "at -risk" of homelessness. C/Nelson asked if it had anything to do with people with criminal records or substance abuse issues and Mr. Douglas said he believed those kinds of programs could have persons with these sorts of problems that are often considered a'disability. C/Nelson said he recalled that there was some discussion about the number and distance apart of some of these facilities and asked if that was included in the Housing Element. CDD/Gubman explained that there was a Code Amendment done for "Group Homes" last year which established distance criteria for sober living facilities and boarding facilities' and similar types of uses the City would need to provide for minimally. Emergency shelters are not part of the criteria for' group homes, substance abuse and parolee probationary housing which are different from the items being discussed within the Housing Element, and are, in addition, subject to discretionary review. The emergency shelters would be for persons who are destitute and what would be envisioned for these emergency shelters would be churches such as Calvary Chapel, for example.` While not limited to churches, staff believes those institutions. in Diamond Bar have facilities that would be.the most logical locations to. accommodate emergency housing: needs.. VC/Lee asked what kind of housing was conte mplated for multi -family units. Mr. Douglas responded that the law'does not specify whether it needs to be MARCH 22, 2011 apartments or condos but the law does say that cities cannot specify that it only be condos. The law has to allow multi -family rental housing. What is presented in the Housing .Element is exclusively residential and does not include commercial. C/Lin asked if "target quota' meant the City did not have to comply. and Mr. Douglas said he believed the best answer was that the state legislature understands that. cities do not have total control over the development process. There are certain regulatory requirements that have to be in place in order for housing to be built, including affordable housing. State law holds cities responsible for the things over which they have control. Cities can adopt regulations but if there is not a developer that wishes to build under those regulations it will not happen except in situations such .as a Redevelopment Agency wherein the City could act as a developer. C/Lin said he was curious about whether the demographics for 2007 were substantially different from the 2010 census data. Mr.. Douglas said staff does not know yet because the 2010 census information that has been released is the most basic of information and there is a lot of other data that will come out over the next couple of years. When talking about the City's "fair -share" needs that drives this process, it is good to remember that those needs were established in 2007 by SCAG based on the'growth forecast and the demographics they knew at that time. When compiling information, the cities cannot go back and revisit or change those numbers. Those were the numbers that were set in concrete and that is what the cities have to live with until the next set of numbers become available. C/Lin asked if Diamond Bar currently has high-rise units and CDD/Gubman said that at present, the City.has two-story units and has nothing that would be considered mid or high rise.. He believed that to achieve 30 -units per acre (a 50 percent increase over the current maximum density) would necessitate minimum three-story developments. Mr. Douglas said he has seen many projects that are three-story projects that are about 30 -units per acre. C/Lin asked if affordable housing means subsidized ,housing and Mr. Douglas responded "generally,yes." C/Lin asked how such units would be subsidized and Mr. Douglas said that it comes back to what was being discussed earlier, that cities do not have total .control .over the development process. Cities such as Diamond Bar certainly do: not have lots of excess General Fund money to subsidize housing which is one of the reasons this Housing Element is referred to as a "planning" target and not a "quota." Cities that do not have funds that they can devote to housing means that the only way affordable housing can be built is through a subsidy from some PAGE 5 PLANNING COMMISSION other source such as the federal government, state government, redevelopment agencies, etc. The legal framework that cities work in understands that a lot of things have to line up in order for subsidized affordable housing to be built and cities being held responsible for those portions of it that they have control over which is primarily zoning and development standards. Mr. Douglas further explained that typically, the way affordable housing is built is most often by . non-profit developers. If, for example, a non-profit developer was interested and could assemble the sources of subsidy funds necessary to provide such a product, they would come to the City, submit an application, go through the development review process, etc., and under those circumstances the City would not be required to contribute any money to the project. C/Torng asked if the City had to notify. the City of Industry and the Water District as property owners before .proposing those properties within the Housing Element. Mr. Douglas responded that the. City of Industry was notified through the Housing Element process as an adjacent jurisdiction. All surrounding communities. are notified of the proposed General Plan Amendment. When the City:moves forward to the zone change stage of the process, certainly the property.. owner would be notified through the typical notification process. Certainly the City of Industrywould be notified and have an opportunity to come and comment and as the property owner, the City of Pp � Y Industry would make the final decision about what development to pursue on those properties. If the City of Industry were to decide not to pursue any development at this time, there is nothing in the Housing Element or the zoning that would require or override the City of Industry's desire. C/Torng. felt that. potentially there would be.a .major population increase, additional traffic, etc., if 400 plus units were built in Tres Hermanos, for example and, most likely .no one would complain because there are no residents in the area so these sites are likely rendered redundant in the future. Mr. Douglas said the zone: changes that are referenced in the Housing Element will. not happen with adoption of this element because that is a separate process that would come at a later time and will come back to the Planning Commission and City.Council for further consideration atwhich. time there would, be. a:thorough environmental. review of traffic, noise, air quality, and all other issues investigated through the environmental `review process. C/Torng asked if a Specific Plan would be developed for this type of development. ACA/Wohlenberg stated, that his:office looked at the issue of the environmental review as well and .at this point in the process it is too speculative to*,come up with the information the City would need to.make environmental determinations because at this point no one knows how many units there will be and how many trips per day those units will generate so those decisions, by necessity, have to be put off to a later stage where things get more specific. C/Torng again asked if a Specific Plan would be developed'for this kind of a location when the site' is rezoned. CDD/Gubman said that was a possibility. Thep ortion of Tres Hermanos that lies within Diamond Bar is about 700 acres so one scenario would be to do a Specific Plan for all of Tres Hermanos that would include the parcels that are specifically being considered for a zone change. In fact, the City approached HCD with the idea that there would be an overlay over the entirety of Tres Hermanos that would state that the planning for Tres Hermanos shall be in the form of a Specific Plan and that Specific Plan shall include program elements to have an affordable housing component among the entire palette of uses that the 700 acres could .be planned for. The HCD came back to the City and said they would expect the City to complete a Specific Plan in an unreasonably short period of time so although he believes a Specific Plan is the best strategy for Tres Hermanos, the only approach that HCD would accept in the Housing Element was for the City to look at rezoning specific properties within Tres Hermanos. Staff can comply with that and follow through with the rezoning. The City of Industry can say thank you very much for rezoning our property, but we have no interest in developing it and we have a big plan that we will look into in the future. CDD/Gubman said that C/Torng made a good observation and felt it was likely, that all of Tres Hermanos would be master planned and this would become one component of that master plan. But if that does not happen Diamond Bar has satisfied its obligation by rezoning at least 15 '/2 acres. C/Lin asked for confirmation that adoption of the Housing Element as part of the General Plan update would provide that the land use map for the City of Diamond Bar would identify this area as a high-density 30 -unit per acre land use and ACA/Wohlenberg responded that Chair was correct. Chair further commented that this adoption would not provide legal right for development. ACA/Wohlenberg said that an applicant would still have to do a.zone change and bring a project forward for consideration and other steps would have to take place before anything could be built. Chair/Shah asked if the City would have to go back to the drawing. board if the City ,of Industry. said thanks but no thanks to this amendment. CDD/Gubman said that the City of Industry would not have any veto authority. The.City Council is the lawmaker in Diamond Bar and the City of Industry could object to the rezoning but it is the City Council that makes the decision on land -use matters in the City. The City of Industry could.have the ultimate veto power by electing not to develop the property at all or as the property owner, they could elect -to develop it ata lower density than what would be allowed., For example, if the City of Industry, develops housing but it is not at 30 -units per acre, then that puts Diamond Bar in the position to have to,locate other land to compensate for that shortfall that can no longer be accommodated on the site. Chair/Shah asked if when submitting a plan does the City have to have an alternative site or is one site okay? Mr. Douglas reiterated that the way the law works is that the City is required to identify enough sites in the Housing Elements that can accommodate the City's need. So the sites that -staff has shown the Commission tonight would accomplish that goal. When this gets to the City Council, the Council could decide those were not good sites and . ask staff to find or consider other sites. "; But for purposes of satisfying the requirements, staff, believes that what is in the proposed - amendment satisfies the requirements. There is another related portion of state law that CDD/Gubman alluded to and that is if these sites were to be developed for something, other than housing or for low, density housing, the housing would then be required to amend the Housing Element to identify other sites that would satisfy the City's needs. Chair/Shah asked if the emergency shelter was required. to accommodate so many people a certain number of square feet per acre. Mr. Douglas explained that when staff comes back with the ordinance to implement the emergency shelter zone, the City has the authority to establish a variety of standards'and regulations that would cover those emergency shelters and it includes things like the maximum number of beds, parking, landscaping, lighting, management plan etc. Chair/Shah asked if transitional housing meant that no one lived there on a permanent basis. Mr. Douglas said Chair/Shah was correct. Transitional Housing is typically a limited term: The. -difference between Emergency Shelter and Transitional Housing is usually about six. months. Typically, an Emergency Shelter would not allow. anyone to stay there longer .than six months; Transitional or Supportive Housing often times could: be a year or two and it is intended for families as opposed to a group home situation. Transitional Housing is typically for families in a single family home, condo or apartment unit and it. is typically run through non-profit agencies that have standards such as clean and sober, zero tolerance for drug and alcohol abuse to be a participant in the program and it is a very different situation than some of the, group homes the Commission discussed about,six:months ago. Chair/Shah asked if the distance criteria applied. Mr. Douglas reiterated that cities cannot establish any regulations on transitional and supportive housing units that do not apply to the entire City for a regular single family home. So unless a City had separation requirements for single family homes which they do not, then cities cannot establish any .kind of separation requirements for transitional and supportive units either. Chair/Shah asked if when this is identified, the City has to address the improvements to infrastructure to. those areas. Mr. Douglas reiterated that those issues would be part of the process to review the zone changes during the environmental review process that looks, at the site-specific details because as ACA/Wohlenberg mentioned, that level of detail is not yet available. Staff has identified a relatively large area that contains quite a bit more land than needed to meet the requirements for rezoning so as the City goes through the process to identify exactly which areas are appropriate to be rezoned that review of infrastructure, traffic and so forth will take place. Chair/Shah opened the public hearing. With no one present who wished to speak on this matter, Chair/Shah closed the. public hearing. C/Torng moved, VC/Lee seconded, to recommend City Council approval of General Plan Amendment No. PL 2011-43 (2008-2014 Housing Element update). Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: Lin ABSENT: COMMISSIONERS: None C/Lin said he voted "no" because this is a target and not a`quota which means to him that the City does not have to follow the state's instructions or requirements and when he was in another area of politics he had an unsatisfactory experience with affordable housing. It can cause a lot of fiscal problems for the City because the tax it receives.is not close to paying for the services provided to high-density housing. $.1 Variance .No. PL 2010-422 Under the authority of Development Code Section 22.54 the applicant, Gordon T. Myers and property owner, Steven Chu requested approval of variances to allow a swimming pool;and a six-foot high fence within the front setback of a single family residence. The'lot is MARCH 22, 2011 PAGE 9 PANNING COMMISSION zoned Rural Residential (RR) with an underlying General Plan land use designation of Rural Residential. PROJECT ADDRESS: 2615 Braided Mane Drive Diamond Bar, CA 91765 MARCH 22, 2011 PAGE 10 PLANNING COMMISSION C/Torng said he knows "The.Coun.try Estates" decision is irrelevant to the City's decision but he asked if the "The Country Estates" denied this project. PT/Tobon responded that "The Country Estates" approved the project. Chair/Shah opened the public hearing. Ron Stubna, Landscape Architect for the proposed project stated that about eight months ago his firm was approached by the owner, Steven Chu who purchased the home six or seven years ago. Mr. Chu was not the person who rebuilt the home. As Mr. Chu has remodeled the home they have decided to add other amenities. The patio has shifted and is severely cracked so Mr. Chu asked his firm to design a .new patio, pool, spa, barbecue, etc. At that point, Mr. Chu was not aware of the front yard issue because the pool is set to the side and toward the rear of the house. As this progressed through the association approval and .approached the City, he and Mr. Chu learned that they would have to go through this Variance process. There are hedges along the front of the property which have been in existence long before Mr. Chu bought the property and those hedges do a very good job of screening where the pool would be. Even without those hedges, there is about eight feet of landscaping thatcan be used to screen the. pool from the street. Braided Mane is a cul-de-sac so there are only six residents to the south of.this property. Mr. Chu's house is set at a 45 degree angle at the intersection and he believes that is why there is a.problem that warrants approval of a Variance. The other design, issue,of concern was the topography which is a 1:1 slope at the rear of the house and his firm wanted to make certain that that rear area remained in a natural condition. In fact, as part of the reconstruction process, the slope overlooks the canyon and the project will bring . a ,lot of the native plant material back onto that slope to stabilize the slope and blend into the magnificent canyon view. In. addition, he has learned that a six-foot high wrought iron fence is not required and. they could reduce that to a five-foot high wrought iron fence as required by the building code. 'The Country Estates" said that if there was an issue with a view of the pool that they would approve a block wall to completely mask thee Between the existing hedge.and vegetation planned, there p should be.sufficient masking. Using an overhead view of the landscape plan, Gordon Myers, owner, Elegant Pools. pointed out the front entrance to the house and the garage door; entrance. Because of the way the house is situated; the entrance is, actually on the side of the house. Mr. Stubna pointed o:ut that it is quite common to have unique;situatibns with a.combination of the topography and positioning of the homes in"The Gauntry Estates" and forwhatever reason, the construction of the home' allowed for a flanplace where, the pool is planned. He felt it would be an environmental negative to have to put in huge walls which require increased maintenance with natural earth movement, therefore, believes the proposed site is the safest and most convenient place to build the pool. Mr. Myers said this pool is proposed to be 3 1/z feet maximum depth and found the proposed site to be the best and safest location. The pool could be brought within the limits of the side yard setbacks and he believed the concern was whether this was a front yard or a side yard and when facing the property it appears to be on the side yard. Chair/Shah closed the public hearing. VC/Lee asked if staff had any other suggestions for compromise: CDD/Gubman said he believed there was -a fundamental policy question that staff asked the Commission to consider and .that is whether the applicant should be entitled to a pool, and on this property the only way to achieve that would be to encroach into the setbacks and of course, that leads to the variance request. It is, true; given that there is very little flat pad, this area where the pool is proposed being'the one viable location, there is no:other option for them. So the fundamental question becomes thatgiven this is the only available location for the pool without going through an extraordinary expense to build up a pad area in the rear, is that sufficient to warrant the granting of this variance or, should a pool simply be considered a luxury rather than a right. Either the applicant chooses to make a bigger footprint; or.take into account that this is a difficult property and planning needs to take ' place. before any development occurs for the types of the amenities the applicant would like to have within the constraints of the code. Staff would agree that there is no other place on the site to put a pool. But on the other hand, staff_ does not believe it can make the necessary findings to recommend that the Commission approve this variance. _ C/Nelson said. that several weeks ago he was very concerned about some retaining walls that were not just a little bit above the City's Development Code but a lot above the City's Development Code He continues to hold the belief that if the City gives variances.that are extreme, even though the existing pools in the area that were developed under the County Code, then the City is simply diluting its Developrnent`Code. So he will support the denial and not the approval of the pool because he does not want this City to be a blank check to develop whatever an applicant' wants. Chair/Shah said that 'staff has. studied the issues and brought up several concerns; none` of which 'were addressed by the applicant despite the applicant being aware of those concerns. Second; he agrees with C/Nelson that if the City is going to dilute the regulations in place, there is no purpose I MARCH '22, 2011 PAGE 12 PLANNING COMMISSION to having regulations. As an architect, he cannot necessarily agree with all of the arguments made by the applicant not having been offered an alternative. He understands that it is°a matter of cost: On the other hand; it is a matter of choice. He respects the desire of the applicant and their effort in designing the site. However, he sees that several of the items identified in staffs report indicates that this variance should be denied. VC/Lee moved, C/Nelson seconded, to adopt staff's recommendation that the Planning Commission deny Variance No. PL 2010-422, based on the Findings of Fact. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lin CDD/Gubman stated that all Planning , Commission decisions may be appealed to the City Council. An appeal of the Planning Commission decision must be filed with the City Clerk within 10 calendar days of the Planning Commission's decision. Should anyone wish to file an appeal they, are instructed to contact the City Clerk for information about filing an appeal and/or obtaining an appeal petition. 9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: VC/Lee thanked his colleagues for supporting him as the Vice Chairman and offered his support to Chair/Shah, the Commission and residents. C/Torng congratulated Chair/Shah and VC/Lee on their appointments and wished them the best. He thanked staff for their good job this evening. MARCH 22, 2011 working with all of the Commissioners and looks forward to working with the new Chair and Vice Chair for the coming year: CDD/Gubman stated that the Planners Institute was held in Pasadena last week. He attended two of the three days and felt the overall program was less interesting and included more retreads of previous sessions. There :was a good session on medical marijuana by a colleague of CA/Jenkins who jointly wrote an article with him on the matter. It was interesting to hear other cities' challenges in dealing with this kind of business growth throughout the state. The budget issues that took a lot of previous year's session time has been somewhat supplanted by the current controversy about eliminating redevelopment agencies. As far as new planning concepts and trends, there was not really a whole lot of interesting new stories for folks to tell which is -probably a symptom of the economic downturn where there just has not been enough development activity to see new interesting things occur in the last few years. With that said, he wanted to reassure the. Commissioners that they did not miss a whole lot." CDD/Gubman stated that the next Planning Commission is scheduled for April 12 and the Commissioners will hear requests for a cell site on a wireless telecomunitations facility= a streetlight on Diamond Bar Boulevard as well as, at new single family residence on Wagon Train: 11. SCHEDULE OF FUTURE EVENTS. As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:50 p.m. The foregoing minutes are hereby approved this 12th day of April, 2011. Attest: Respectfully Submitted; Greg Gubman Community Development Director. Jack Shah, Chairman 1 . APRIL '12, 2011 PAGE 2 PLANNING COMMISSION 4 year timeframe to obtain building permits and begin construction; however, Diamond Bar Municipal Code Section 22.60.050 authorizes the Planning Commission'to grant a one-year time extension. PROPERTY ADDRES: 2706 Indian Creek Road Diamond Bar, CA 91765 PROPERTY OWNER: Basant Bhatia 17753 Via San Jose Rowland Heights, CA 91748 APPLICANT: Pete Volbeda 180 N. Benson Avenue, Suite D Upland, CA 91786 PT/Tobon presented staff's, report and recommended Planning Commission approval of a one-year time extension for Development Review No. 2007-25 and Tree Permit No. 2007-06, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Chair/Shah opened the public hearing: Pete Volbeda, applicant; requested the one-year time extension and said if the extension was approved that all approvals for the development would be received within that timeframe. Chair/Shah closed the public .hearing. VC/Lee moved, C/Nelson seconded to support staff's recommendation and approve a one-year time extension for Development Review No. 2007-25 and Tree Permit No. 2007-06, based on the Findings of Fact, and subject to the conditions of approval. as listed within the: Resolution. Motion carried by the following Roll Call vote: AYES; COMMISSIONERS:,Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7.2 Development Review PL 2010-289 - Under the authority of Development' Code -Section 22.48, the applicant, ;Stuart Beck, and the property owner, Hai Nguyen requested; approval to demolish an existing residence: and C/Torng asked if there was any protected tree that would be removed from the landscape and PT/Tobon responded that there are no protected trees on the property. Chair/Shah asked about the cut and fill. PT/Tobon explained that the applicant will be exporting 350 cubic yards for the footing and pool. Chair/Shah opened the public hearing. Stuart Beck, applicant, said he was present. to answer questions. Jen and Ting Huang, 3000 Windmill Drive, Diamond Bar, CA, asked for the Commission to consider the fact that this building would be located in front of their home because their entire 240 foot front view would be impacted by this two-story building. She asked if the building could be set back further to prevent the building from them so it would not be so close to.their property. Ting Huang said that he lived in "The Country Estates" for the country view and he would not expect to have a big "apartment" in front of him. The original house was 2400 square feet and now it will be three times the size and there will be a 240 foot wide two-story building in front of him. . Because the hill slopes up, the building will appear to be much taller than if he built on the other side of the property.- There will be a severe impact to his family life and he does not think it is compatible with the neighborhood. The land on the other side of this is empty. He has lived for 10 years with the previous owner. 'Their home is a single story. They never expected to have such a big "apartment" next to them. - Stuart Beck responded to the. speakers that with respect to the height issues, one of the early design features. presented by the homeowner was to not maximize his two-story. design element and wanted to spread his square footage out to. soften the massing. The majority, of the houses along the, street are one-story homes. The applicant's home has 360 feet of curb along Windmill and only 86 feet along the curb is two-story with the the house being one-story. Said another w.ay,'64 se main�ng122 feet of frontage is one story and 36 percent is two story. percent of the hou Many houses within "The Country` Estates" are two-story from side yard setback to side yard setback. With respect to the comment about pushing the structure back farther on the. site, the applicant is keeping some of Jhe, dirt and expanding the site back to the rear.yard and the house was pushed back as far as possible without causing problems with; the code issues pertaining to location of 'the house to the top,of slope. So the ; APRIL 12, 2011 PAGE 5 structure cannot be pushed back any further and the applicant is trying to do .everything possible to minimize the two-story massing. Mr. Beck said he believed that .this was not. the neighbor's primary view because the back of the house looks out over unimpeded natural topography. The view, they are concerned about is the street view that this building is impeding. Chair/Shah closed the public hearing. There were no ex parte disclosures. t t. The design is in compliance with the City's Codes C/Lina reed that the structure appeared somewhat massive. across the front but not m heigh g p y es and regulations. And while he believes it is. fairly gigantic in terms of width he saw no reason` to deny the application on that basis. C/Nelson said he agreed with C/Lin. He said he was not indifferent to the. neighbor's concern but in, terms of neighborhood, compatibility, while he has served on the Commission it has approved up to a 23,000 square foot home in "The Country Estates",and standards typically range from 8,000 to 12,000 square feet.This particular project meets all of the Development Code requirements.and said he felt it would be well beyond this Commission to.' deny this request when it is within` the Code. In addition, he places a lot of faith in staff's report and analysis which states that the proposed structure is compatible. Chair/Shah said he shares the opinions of his colleagues. He understands the neighbors' concerns and he is ;sensitive to those concerns. He is in a similar:business and can visualize `that the building is massive and will be somewhat imposing but because the greater portion of the building is only a single 'story and since it 'complies with all codes and regulations . the Commission has * a responsibility to act ;within its powers while remaining sensitive. C/Lin moved, C/Nelson seconded, to approve Development Review No.' 2007-25 and Tree Permit N6.'2.007-06; b ased: on the Findings of Fact, and .subject to the conditions of approval as`listed within the Resolution. Motion carried by. the following Roll Call vote; ;AYES: COMMISSIONERS:: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None I. ABSENT: COMMISSIONERS: ' "None APRIL 12, 2011 PAGE 6 PLANNING COMMISSION CDD/Gubman stated that all Planning Commission. decisions may be appealed to the. City Council. An appeal of the Planning Commission decision must be filed with the City Clerk`within 10 -calendar days of the Planning Commission's decisions this evening. If anyone wishes to file an appeal they are instructed to please contact the City Clerk for information about filing an appeal and obtaining an appeal application. 7.3 Conditional Use Permit No. PL 2010-355 - Under the authority of Diamond Bar Municipal Code Section 22.58, the applicant requested approval to remove an existing Edison streetlight polelocated on the Diamond Bar Boulevard public right-of-way north of Tin Drive and replace it with a similar light pole equipped with cellular telecommunications. antennas and associated ground. mounted equipment. PROJECT ADDRESS: Public Rights of Way on Diamond Bar Boulevard and 760 S. Diamond Bar Boulevard PROPERTY OWNER: City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 APPLICANT: Sequoia Deployment Services On behalf of T -Mobile Monica Moretta One Venture, Suite 200' Irvine, CA 92616 AP/Alvarez presented staff's' report and recommended Planning Commission. approval of Conditional. Use Permit No. PL 2010-255, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution.` C/Nelson asked what happened to the antennas that had the big arms that stuck out ;with the big plates that look like satellites. He asked if he was correct that these antennas are completely different. than what the Commission had previously considered: AP/Alvarez explained that these are antennas within the right-of-way and stated.there would continue to be the type of antennas C/Nelson described in parks. C/Nelson asked for . confirmation that these antennae would not affect the banners honoring service people and AP/Alvarez responded that C/Nelson was correct. C/Nelson asked if landscaping was planned around the box at the. bottom of the pole and AP/Alvarez responded no; but staff conditioned the approval to paint the equipment dark green to blend in with the vegetation. C/Nelson asked if there was enough room between the equipment and the sidewalk to plant shield material. CDD/Gubman responded that staff initially pursued the desire to landscape and screen the above -ground equipment. The problem' is that there is no irrigation equipment in the area. It is all non -irrigated established landscaping so after consulting with the Director of Community Services it did not appear to be a'viable option to install plant material and bring irrigation equipment from as far away as Tin Drive to sustain the material. C/Nelson asked if it was a four -foot box. AP/Alvarez responded that the vents are on the side and there are two vents on the back which are approximately seven feet back from the right- of-way and the boxes are 34 inches in height. There is one 36 inch box and one 50 inch above -ground pedestals. He showed a current location with similar boxes and pedestals on North Golden Springs south of High Knob. C/Nelson asked what it would entail if the Commission were to include a condition for vegetative screening. CDD/Gubman said it would be necessary, to connect to a water line and provide 'a meter for this particular location. It would not be something that would be legal to tie into the homeowner's association for the Pulte Homes off of Tin Drive and but it would require pulling irrigation from an existing line either from Tin Drive or under Diamond Bar Boulevard or from Gold Rush. C/Nelson recalled. that the Commission required screening for boxes on Diamond Bar,Boulevard at the Pulte Homes development and wanted to make sure the City did as much as possible to screen these structures. If the City required screening for the Pulte Homes development, why wouldn't the City require the same thing for this project and CDD/Gubman said that the Commission has the authority to require that as long as it believes it is necessary to make this installation` compatible with the surroundings, and in order to do that it would require that the irrigation be extended to that point. During review of this project, staff felt that the benefit of reaching the site with irrigation to serve a rather small project area wasn't really warranted so staff looked at the alternative of painting the sheet metal a color that is less objectionable. However, :it is within the Commission's discretion to require additional screening or continue this matter and ask staff to look into it further. C/Lin asked if it was possible to put the pedestals underground and AP/Alvarez referred .0/Lin to the applicant. ` C/Lin said he lives in the neighborhood and was told that the light bills for the three poles are currently paid by the Diamond Hills Homeowners Association and they. May. have ownership of those three poles. CDD/Gubman, responded that they`"are'Edison lights.. Chair/Shah asked what would happen if someone APRIL. 12 201'1 PACE 8 PLANNING COMMISSION , lost control of their vehicle and hit the box, would it impact the service? AP/Alvarez referred Chair/Shah to the applicant. CDD/Gubman asked AP/Alvarez to put up the view of the street view that so the Commissioners can see highlights how. many location proposed project antenna is . away from Crestview. CDD/Gubman said that in addition to the signal ` mast, it appears the project would be on the fourth pole from the corner. AP/Alvarez said he would, need to make a correction on the fourth line of the summary to indicate it would be the "third pole rather than the_ second pole from Tin Drive. CDD/Gubman said it appeared that the site plan . also did not include all of the streetlight locations based on the photo of the field conditions so it would necessitate an additional correction to what is in the staff report. Monica Moretta, Sequoia Deployment Services, stated that T -Mobile reviewed staffs report and the conditions of approval and T -Mobile agreed with and intends to comply with the conditions as represented without change. Regarding landscaping for the vent and boxes, T -Mobile could propose to have dry vegetation to be placed to hide the visibility from the street. Dry vegetation usually requires minimal irrigation and will basically survive with the rain once it is established without having irrigation transferred from Tin Drive to the specific location. With respect to placing these elements underground, the meter must be available for SCE to read and the vents are utilized for venting the equipment and must be placed above -grade. All of the other elements which are considered to be more massive and intrusive are placed underground. C/Nelson said that in the past when the Commission has approved these sites, they have approved them to be fake trees. Ms. Moretta said that depended on the .location. C/Nelson asked if the applicant could design a box at the bottom of the pole that would include the fake foliage — no irrigation required.. Ms. Morena said that has been :done. In an Orange County project, that was recently completed, there was an issue with the vines around the wall and there was a proposal to include fake vines around the wall., It can be done to mitigate the visibility of the vents and the telecom box. C/Nelson asked if the applicant could work with staff to. accomplish that and asked if CDD/Gubman felt his recommendation was reasonable. CDD/Gubman responded sure, that the Commission could either condition this or the applicant could be directed to work out the details with staff, or the Commission could continue the matter to allow h staff to come back with samples. C/Nelson said e was not sure he liked APRIL 12, 2011 PAGE 9 PLANNING COMMISSION the dry vegetation because that typically meant something that is non- native. Ms. Moretta said that C/Nelson was correct. APRIL 12, 2011 PAGE 10 PLANNING COMMISSION C/Torng. announced that during the recent Friends of the Library Wine Soiree, Supervisor Don Knabe announced the funding and investing in, Diamond Bar's new library: ; 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 10.1 Public Hearingdates for future projects. CDD/Gubman said that because the Library project consists of interior remodel/tenant improvements, it would not be subject to Planning Commission review. CDD/Gubman announced that the Housing Element will be heard by the City Council on April 19 with the Planning Commission's recommendation for adoption. On Thursday, April 28, theParks and Recreation Commission will review the Citywide Parks Master Plan and if the Commission recommends City Council approval, on May 10 the Planning Commission will be asked to make a finding of General Plan Consistency/adopt a Resolution with affirmation that the Parks Master Plan is consistent with the goals and policies of the City's General Plan and to assist in that decision, staff will forward to the Commissioners, CD copies of the Parks Master Plan along with hard copies of the Executive Summary as soon as they become available to. give the Commissioners sufficient time to review the documents prior to the May 10 meeting.. CDD/Gubman reported on some of the Code Enforcement activities taking place in the City. During closed session, the City Council authorized staff to seek a court order to assign a receiver to deal with a severe hoarding situation on. Decorah Lane. This situation was brought to the attention of the City through neighborhood complaints and 'further investigation resulted ins City staff obtaining two inspection warrants and upon serving those warrants, discovered very severe .hoarding conditions that. will. require a judge to issue a court order to enable the City to eliminate these conditions. The. house has been. red tagged and the occupant of. the house is in danger because if emergency service personnel needed to, come to the home they would not be allowed to enter the premises to . extract persons or provide emergency. care..' This is also an: imminent threat to surrounding residents due.to the. amount of combustible storage on the property. Staff is proceeding with the receivership option as the most effective tool:to eliminate these dangers. CDD/Gubman stated that the Commissioners ° may have heardabout'the shooting incident in the 1100 block of Del Sol in which an individual was APRIL 12, 2011 PAGE 11 PLANNING COMMISSION APRIL: 26, 2011 PAGE 2 PLANNING COMMISSION 5. OLD .BUSINESS: None 6. NEW BUSINESS: None 7. PUBLIC HEARINGS: 7.1 Conditional Use Permit No. PL 2010-355 — Under the authority of Diamond Bar Municipal Code Section 22.58, the applicant requested. approval to remove an existing Edison street light pole located on Diamond Bar Boulevard's public right-of-way, north of Tin Drive, and replace it with a similar light pole equipped with cellular telecommunications antennas and associated ground -mounted equipment (Continued from April 12, 2011) PROJECT ADDRESS: Public Rights of Way on Diamond Bar Boulevard and 760 S. Diamond Bar Boulevard . PROPERTY OWNER: City of Diamond Bar 21825 Copley Drive Diamond .Bar, CA 91765 f APPLICANT: Sequoia Deployment Services On behalf of T -Mobile Monica Moretta One Venture, Suite 200 Irvine, CA 92.616 CDD/Gubman recommends that this matter be continued to May 10, 2011, to give the .applicant the opportunity to provide samples of. artificial foliage to screen the above -ground equipment. Additional time is needed in order for the applicant to get those samples together for the Commission. C/Lin moved, C/Nelson seconded, to continue Conditional Use Permit No. PL 2010-355 to May 10, 2011. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee; Chair/Shah. NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None APRIL 26, 2011 PAGE 4 PLANNING COMMISSION 8.2 Conditional Use Permit No. PL 2011-058 — Under the authority of Diamond Bar Municipal Code Section 22.58, � the applicant Manikku Malraj and property owner Ronald E. Albrecht, requested approval to operate a 3,835 square foot tutoring center. The proposed hours of operation are from 8:00 a.m. to 6:00 p.m. 'Monday through Friday. The lot is zoned Light Industrial (1) with a consistent underlying General Plan land use designation of Light Industrial, PROJECT ADDRESS: 782-784 Pinefalls Avenue Diamond Bar, CA 91765 PROPERTY OWNER: Ronald E. Albrecht Sterling Capital, Inc. 8502 E. Chapman #184. Orange, CA 92369 APPLICANT: Manikku Malraj Ranmal Educational Services 801, Brea Canyon Road Diamond bar, CA 91789 AP/Alvarez presented staffs report and recommended Planning Commission approval of Conditional Use Permit No. PL 2011-058, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Shah asked if the City was assured that the current`or new, owner of the auto storage facility would not start an auto repair business. AP/Alvarez ,referred VC/Lee to the applicant. VC/Lee asked if this was a safe. area because during the winter the area would be dark and he would be concerned about young children staying in the area until 8:00 p.m. AP/Alvarez stated that the property owner offers six subjects per day and each class subject is 90 minutes in length:. Students are dropped off for 90 minutes and then picked up. VC/Lee again asked if there were vacant warehouses in the surrounding area. AP/Alvarez said that one of the units on the site iacant. VC/Lee said`the report shows 11 s v buildings and again asked if 10 were full and only one building was vacant. He again asked the vacancy status. AP/Alvarez said he does not know the vacancy status for every building because staff focused only on.the one parcel thatis`the subject of this report. VC/Lee said this was an industrial area and there are a lot of warehouses.. He is concerned about the students. remaining in this ' type of area. until 8:00 pm. even though staff says this is,a compatible use. AP/Alvarez reiterated that the center closes at 6:00 p.m. PLANNING COMMISSION There is a dance studio and music school in the immediate area so there are similar types of businesses within this light industrial area. VC/Lee again asked if staff felt light industrial areas and tutoring centers are very compatible. AP/Alvarez reiterated that based on the City's Development Code, this is an allowed use with a conditional use permit and is compatible with businesses within the center. CDD/Gubman said that staff looked at the compatibility of uses in the center and it is called an industrial park but the nature of the businesses are primarily "business park" types of uses including office/warehouse types of uses. Over time other educational. type uses have established their businesses in this industrial park including the dance center and the music instruction facility. So there is a mix of uses that have co -existed and so far it has been harmonious. Certainly, there is potential in the future for more intensive businesses to locate in the center so that is something that is more dependent on the property owners business decision whether they wish to rent to -these other tenants. However, having said that, once they begin permitting and signing leases with these tutoring facilities,dance studios; etc., they are kind of obligating themselves to ensure that future tenants are appropriate to locate amongst these. tutoring uses. The risk that the property owner faces by not adhering to that sensitivity is that the .Commission has the opportunity to revoke these conditional use permits if the circumstances and context in the center changes in the future where it is not really appropriate to have these educational uses. The presumption that staff relies on to a certain extent in considering this use is that with the mix of uses right now it would be in the property owner's best interest to sustain that compatibility so he does not lose leasesbecause also presumably if there is a sense that the environment is not conducive to the enrichment of the students 'because it is noisy or there are foul odors or whatever, the businesses will lose enrollment which' will lead to, vacancies that may otherwise be difficult for the owner to re -lease: One of the benefits to the industrial park landlords is that these educational type uses are `stable and theystay. in -one for g p f time. So when they are able to attract those types of tenants, owners havecertain assurance of stability and It is in the owner's best interest to continue to maintain that harmony within their, property. C/Torng asked about parking space ratio. AP/Alvarez reiterated that the site.is required to provide25.parking spaces based on the square footage of the unit (3835 x 200 plus one for each employee). C/Lin;asked how he would access the. entrance if he parked at,the rear of the . building and AP%Alvarez said C/Lin would have to walk'around to the front - entrance. C/ in asked what would happen if someone'applied for a similar APRIL 26, 2011 PAGE 6 PLANNING COMMISSION type of use if there were insufficient parking.spaces available. AP/Alvarez responded.that when staff receives an application one of the considerations is "parking" and if a new applicant were to come in with a similar use staff would relook at the parking requirements based on the proposed use.. Staff feels comfortable with this application because there is an adequate parking supply and can accommodate the tutoring center. CDD/Gubman stated that there is a breaking point where no more conditional use permits would be appropriate to grant based on saturation of parking demand. C/Lin asked AP/Alvarez if the chances of 10 parents waiting in the parking lot at the same time. for 10 minutes is.high so that at any time.during the peak hours of the day all. 13 spaces could be occupied and AP/Alvarez responded that C/Lin was correct. Ronald Albrecht, property owner, said he was present to respond to questions. Manikku Malraj, applicant, said he too was present to respond to questions. C/Lin asked how the applicant came to have only 10 students at a time when they could easily have 15-20 students. Mr. Malraj said that he owns a. Montessori school that accommodates pre-school students only. The reason for the proposed tutoring facility is to expand his business for students who need to improve their math and science skills. This is a second facility which he is renting for this purpose. C/Lin asked if the applicant had a problem with limiting classes to 10 individuals. Mr. Albrecht said there might be multiple classes in session at the .same time. C/Lin again .asked if the applicant would stipulate to not having more than 10 kids in a classroom at a time.. Mr. Malraj responded correct, because there `are six'sessions and each session would have a maximum.of only 10 students. C/Lin asked the applicant if he would agree to have only 10 students in the facility at one time and Mr. Malraj reiterated that there are. six sessions, for 90 .minutes each session and sometimes it the sessions might go concurrently.. VC/Lee questioned that ata given time in a worst-case scenario, the applicant could have up to 60 kids in his facility. Mr. Malraj responded no, that is wrong.,. The maximum might be three classrooms in three. sections for a total of maybe 30 kids at the same time. C/Lin said he does not read the application that way. SP/Lee referred the Commissioners to Attachment 3 of their packets which provided a business description wherein the applicant_explains that sessions are classes.' The applicant is offering six classes. The application is fora maximum of 1.0 students per subject per class.. She said she was confused PAGE 7 PLANNING COMMISSION and asked the applicant what he means when he says there can be three classes going on concurrently. VC/Lee said he would support this concept but was concerned about the area and wanted to know if it was a safe area for the kids. Mr. Albrecht responded "yes" and what is interesting about this area is across the street it is residential. This is not buried in a big industrial park, it is surrounded by residential. Also across the street .(approximately 175 feet away) in an identical structure/building is Delos Dance Studio which caterers to the exact same age group of children with parents dropping their children off. There may be 30-40-50 children at one in Delos which has been in this location for many, years. He believes -Delos is about 4,000 square foot double unit. That is less than 200 feet from the door of . his building. Approximately 170 square feet away - two or three doors down from Delos, is the music store: which went in recently. The music store also caters to the i identical demographic, children 6 to 12 or 14 years old who are taking music lessons. So there are two existing businesses, one providing dance instruction and one providing music instruction to children. So it is certainly safe for the kids. VC/Lee said the reason he is concerned is because the kids are very young and he needs to have a sense: of protection because there are a lot of people who prey on. kids and there must be a level of comfort. Mr. Albrecht said that his concerns about liabilities are deeper than those of the Commissioners: C/Nelson asked if the other uses were the same hours and Mr. Albrecht said "similar hours. Delos is actually open later than this facility and it is his understanding that the music store .hours are very similar. Also, he has lighting around the building. Regardless of the lighting, these are not parents and grandparents that let childrenoff at the corner and tell them to run to school. C/To rng asked the applicant if he read the. resolution. and Mr. Malraj responded. that he read the resolution. C/Torng pointed out that 4.b of the resolution calls for 10 or fewer students and 3 instructors. at any one time and what this means is that the applicant cannot have more than 1 3 people in the facility at any one time. Mr. Mairaj'said that is not what the business proposal stated. The intention is that each instructor will have 10 students at one time for a maximum of 30 students at one time. And.there may not be 30 at one time.because there may;not be that many: student, .'.C[Torng said that when he asked the applicant earlier if he read the conditions.of approval, Aid. he or did he not reflect to staff about the actual number. Mr. Malraj said he was out of the country and just came backawo days ago.", C/Torng asked for staff's opinion. APRIL 26, 2011PAGE 8 PLANNING COMMISSION CDD/Gubman said that in Attachment 3, the business description submitted by the applicant, they are stating in writing quite clearly that there are non - overlapping 90 minute sessions and 10 students per 90 minute session which leads staff to conclude that there is a maximum of 10 students plus the requisite number of instructors and that is the basis for the entire parking analysis. If there are 30 students at any one time, this facility cannot accommodate that parking demand. VC/Lee. asked the maximum capacity based on the number of available parking spaces. CDD/Gubman responded that staffs report includes a parking utilization and count analysis on the second and last page. The highest parking demand of the current uses occurred on Mondays at 10:00 a.m. where there are 10 parking spaces utilized. There are 30 parking - spaces so there are, at a minimum, 20 vacant spaces at any one time. VC/Lee asked how many classes could be taught at any one time. CDD/Gubman said that at the busiest time, there are 20 spaces available so that would be 17. students and three instructors. C/Torng suggested that since there seems to be a misunderstanding he would like" to recommend that staff and the applicant withdraw this application because it should not.be discussed at this moment. Chair/Shah said he too felt there was a real disconnect between the application, the applicant's understanding and staff's report. He highly recommended that this issue be studied further and staff may want to bring the matter back to the Commission. at its next meeting with correct information. Chair/Shah opened the public hearing. C/Lin moved, C/Torng seconded to continue the public' hearing for Conditional Use Permit No. PL 2011-058 to May 10, 2011. C/Lin said that the maximum number of parking spaces required for 10 students and°. 3 staff would be 23 spaces.. So if there are 30 students, that. kind of parking is not available at this facility. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES:' COMMISSIONERS: None ABSENT: COMMISSIONERS: None 9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: None Offered. 9. STAFF-COMMENTS/INFORMATIONAL ITEMS: . 10.1 Public Hearing dates for future projects. CDD/Gubman reported thatwith respecttothe approvalforthe new.house'at the corner of Wagon Train and Windmill, the residents who live across the street from the subject property who spoke in opposition to the project and were concerned about their view has filed an ' appeal so this matter. will be considered by the City Council most likely during their first meeting in June. CDD/Gubman said that for the next Planning Commission meeting, there are. now five items including the continued hearing on the T-Mobile Cell site at Diamond Bar Boulevard south of Gold Rush; continued hearing on the tutoring center discussed this evening; a' request for the Planning Commission to make a General Plan consistency finding for the Parks Master Plan;. two developmentprojects including an exterior, remodel at 2160 Indian Creek and a second story room addition on Cougas Creek Road in the Dean Homes Swim Club neighborhood in the vicinity of Golden Springs and High Knob Road. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Shah adjourned the regular meeting at 7:57 p.m. The foregoing minutes are hereby approved this 10th day of May, 2011. Attest:' Respectfully Submitted, __ r!i Greg Gubman Community Development Director Jack 5�ha , Chairman Agenda No. 6.3 CITY OF DIAMOND BAR. MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 14, 201'1 CALL TO ORDER: Chair House called the meeting to order at 7:00 p.m, in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera; Jennifer Mahlke, Kenneth Mok, Vice Chair Liana Pincher and Chair Kevin House Also. Present: David Liu, Public Works Director; Rick Yee Senior Civil Engineer; Kimberly Molina, Associate Engineer; Christian Malpica-Perez, Associate Engineer (Traffic), and Stella Marquez, Senior Administrative Assistant. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: . Commissioner Carrera nominated Commissioner Pincher to serve as Chair of the Traffic and Transportation Commission. Commissioner Mok seconded the nomination, No. further nominations were offered. Roll Call vote. Carrera Yes Mahlke Yes Mok Yes Pincher Yes House Yes Chair Pincher nominated Commissioner Carrera to serve as Vice.Chair. Commissioner House seconded the nomination.. No further nominations were offered.. Roll Call vote: Carrera Yes Mahlke Yes Mok Yes Pincher Yes House Yes APRIL 14, 2011 PAGE 2 T&T COMMISSION I. APPROVAL OF MINUTES: A. Minutes of the February 10, 2011 regular meeting. C/Carrera moved, C/House seconded, to approve the February 10, 2011 minutes.as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS House, Mok, VC/Carrera, Cham'/Pincher NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mahlke ABSENT: COMMISSIONERS: None 11. PUBLIC COMMENTS: None Offered Ill. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: January; February, March 2011 2. Collisions. January, February, March 2011 3. Street Sweeping' January, February, March 2011 IV. OLD BUSINESS: A. NTMP.— Cleghorn Drive/Gold Nugget Avenue Neighborhood Project. Update. AE/Molina provided background information on the NTMP program and how staff responded to residents' concerns and presented staff's report. She recommended that the Traffic and Transportation Commission receive and file the update on the Cleghorn Drive/Gold Nugget Avenue Neighborhood Traffic Management Project. C/House was impressed that the tools work so well and thanked staff for their work. VC/Carrera .asked where the stop sign was installed. AE/Molina used the overhead to show that there was one stop for traffic along Gold Nugget at Cleghorn Drive and a second stop bar on Cleghorn Drive at Clear Creek Canyon. VC/.Carrera asked if staff ever recorded the .data during different periods .of the day. AE/Molina responded that staff receives and tallies the data " by hour. For the .purposes of this report, staff. provided the Commissioners with the.overall 85% speed for each day. The breakdown of the. data shows volumes that are high in the morning and evening during peak. hours APRIL 14, 2011 PAGE 3 T&T COMMISSION V. NEW BUSINESS None V1. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/House asked if the City Council received the NTMP updates. PWD/Liu responded that the City Council does not receive as much detail as the Commission; however, staff provides weekly updates to the Council on a number of projects and programs. C/House. felt there was a lot of very good information the Council should have. AE/Molina indicated that the Council is given the table but not the presentation.. PWDILiu.said that over the years, Council Members have participated in the NTMP neighborhood meetings. VCICarrera'stated that there are so many traffic concerns the City has no control over such as the surrounding traffic but there are things that the City can do and these programs are excellent and successful He is concerned that when a neighborhood cannot get the 57 percent required signatures, he wonders if the folks that do not sign in favor participate in the neighborhood meetings and understand how successful they are. VC/Carrera asked that tonight's meeting be adjourned in memory of Helen Doss, retired teacher and educational advocate. C/Mok echoed his colleague's sentiments about staff's good work and. presentation. He attended the State of the City event last week and was very impressed by staffs video production which spoke volumes to the City's efforts to keep the residents informed about. what is. going on in the City. Kudos to AE/Molina, SE/Yee and AE/Ching. ClMahlke said she appreciated the warm .welcome and the transitional assistance from staff. Part of the reason she was enthusiastic about coming on beard with the. Commission was her understanding of the NTMP program, because the idea of creating communication and cooperation within the community speaks volumes about who we are in D.. B.. and why. everyone wants to live here and make it an even better community. Vill. INFORMATIONAL. ITEMS: A. Traffic Signal Battery Backup System .Project AE/Malpica-Perez explained how.the system works and the reason for. the backup system. He reported that there are eight signalized intersections equipped with this system and an additional 11.sigrlalized intersections are to be installed.. Staff expects the final plans by mid -Maya APRIL 14, 2011 PAGE 4 T&T COMMISSION B. Brea Canyon Cut -Off @ SB SR57 Off -Ramp Traffic Signal Project - AEIMalpica-Perez. stated that this is a new traffic signal and Caltrans has i issued the encroachment permit for construction. Edison is currently designing the electrical extension line to feed the new traffic signal Staff expects final. design by mid-May with construction to commence by the end of May. Chair/Pincher asked if Caltrans would own the signal and the City would pay for it. PWD/Liu responded that she was correct and the funding sources are the fees accumulated through the traffic impact fees from past development . projects. For many years, the City has attempted to get Caltrans to pay for it and due to the lack of response, the City determined to pay for it and transfer ownership to Caltrans.: C. Street Sweeping Services -- PWD/Liu stated that the current service provider has been in the City for about 10 years. Last month, staff went out with a new RFP (Request for Proposal) and received a total of six responses, all of which were very competitive. The lowest bidder is also the current provider and the fee they propose for D.B. is even lower than the current fee. D. Multi -Year CIP — Comprehensive Infrastructure Management Plan SENee reported that there is an effort. underway to do a multi-year infrastructure management plan for sewer and.storm drain systems,.the goal of which is to establish an inventory and conditions assessment of the infrastructure to use in developing a multi-year program to maintain systems. E_ Industry's Grand Avenue Bridge Widen ingllnterchange Project—SENee stated that the project moves forward as part of the 57160.confluence project. F. SR57160 Interchange "Big Fix — PWD/Liu explained that this interchange project is included in the overall L.A. County long range transportation plans. However, the timeline is in the 2020's and beyond. Currently, staff is working. to build and gain regional. and national support for the overall project. Last month, staff and Council Members.were in Washington D.C.. to make certain that this project remains at the forefront of the planning. process due to the ongoing regional traffic concerns. Chair/Pincher asked PWDILiu to compare today's cost to 2020 costs for the "Big Fix". and PWD/Liu responded that the difference would: be substantially more. If this is postponed to the programmed year 2029, the cost to.include Grand Avenue could skyrocket to $1 billion, therefore, it makes sense to obtain the money at today's costs. VC/Carrera asked if the County and Caltrans were consistent and PWD/Liu responded yes; they work.very closely with Metro, Caltrans and LA County. G.NTMP Briar. Creek Road/Decorah Road. NeighborhoodMillow Creek l Neighborhood - SElYee stated that the residents along Briar Creek/Decorah Road have completed their consensus process and are ready to move forward APRIL 14, 2011 PAGE 5 T&T COMMISSION with final concept for the project. The Willow Creek neighborhood is currently working towards gaining the necessary 67% of household support needed to move forward. H. Lemon Avenue On/Off-Ra.mp Project—AE/Molina reported thatstaffheld its monthly project development team meeting last week_ The critical path for this project is the right-of-way agreement, an agreement that includes the State, D.B. and the City of Industry. The. right-of-way agreement will allow the State to proceed with the partial acquisitions on five residential and two commercial properties .that are required to accommodate this project. Staff hopes to present the agreement to Council for consideration in May. If that occurs,. right-of-way acquisitions are expected to take anywhere from 12-18 months with construction commencing thereafter. I. Residential Area - 7/Zone 5 Road Maintenance Project — AE/Molina stated that this project is currently being advertised for bids. The Engineer's estimate is $1.69 million and the scheduled bid opening is May 9th J. Brea Canyon Road. Drainage Improvement Project-AE/Molina indicated that this project was completed this week and the notice of completion was taken to Council on March 1st. The final cost was $.85,250.30, about $8,500 under budget. K. 2010-2011 CDBG Curb Ramp Project —AE/Molina reported that this project was completed in March. and the notice of completion was approved by Council on April 5t'... A total of 44 new curb ramps were constructed in. the Calbourne, Golden Prados and Adel/Gerndal neighborhoods: Due to the availability of additional CDBG funding; staff issued a project change orderfor eight additional ramps. The total.cost for the project was $76,540. L. Speed Limit Signs in Front of Diamond Bar High School SE/Yee reported that this item was brought to the attention of staff by C/House in February. At the time, there was a "Reduce Speed to. 25 mph When Children are Present" sign in the westbound direction only. Since that time, staff has installed a sign in the eastbound direction as well: PWD/Liu congratulated Chair/Pincher and VC/Carrera and thanked outgoing Chair/House for his work and support of staff.. He. welcomed. new Commissioner Mahlke and introduced staff members. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mang 1-0 TITLE: Ratification of Check Register Mang May 12, 2011 totaling $ 2,396,244.60. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 2,396,244.60 in City funds. Agenda # 6,4 Meeting Date: June 7, 2011 through June 01, 2011 BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 12, 2011 through June 01, 2011 for $ 2,396,244.60 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. David Doyle Assistant City Manager REVIEWED BY: Assistant City Manager Attachments: Affidavit and Check Register — 5/12/11 through 6/01/11. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings Ofdemands, invoices, and claims iOthe form Of@check register including checks dated May 15'2011through June 01'2011has been audited and is certified @Gaccurate. Payments have been allowed from the following funds iOthese @DloUnTG: Description Amount General Fund $2,040,078.75 Com C}rgSupport Fund 150.00 Prop A -Tnanoit Fund 123.030.46 PropC-TraneitToxFund 86.318.13 Integrated Waste Mgt Fund 29.74370 Traffic Improvement Fund 6,069.85 Com DevBlock Grant Fund 6.354.11 Narcotics Asset Forfeit 17.172.06 LLAD38Fund 18.144.63 LLAO3QFund 14.370.91 LLAD41 Fund 5.348.58 Capital Imp Projects Fund 49.46242 David Doyle Assistant City Manager C Lo 't 0) = 17 C) CN 0 (0 C) E c\l U� < Ct q Vi C%4 ll� q C� C� 0 LO co O 0 CN a) 0 Cl) 0 O 0 co N N M N N C? r- 0) mN CD O al ul a) cj 0 Nu-) LO 0 LO E O 0 a C) 0 < CL N CD O 0 m 0 1- N m LO 0) U) 0— 0 0- 0 't 0 0 U� P,� Lq LA (R NU� (q (q C? 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O O C07 LO N to Imo- O (N N tt) W N O O O M N N z O Il - C14 V U r) N N N � L N EfT 69, CCT (D M O o T M � Cl) O O C07 LO N to Imo- O (N N tt) W N r is 0 0 'r 0 N N z O Il - C14 V U r) N CY) J >U D J M O o T M z m 0 F- U o J O w O z O r is w 'r N z O N U z CY) J >U D J o v _O z m 0 F- U o J w z W Q z z S Z_ C ~ IL U W W 2' J r is r r r O O O O N N N N (D fD CD CO N N N N U') LO LO to N 'r N O N U CY) J >U D _O LL 0 F- C9 O Q S w } z r r r O O O O N N N N (D fD CD CO N N N N U') LO LO to N 'r N N CY) CY) D r r r O O O O N N N N (D fD CD CO N N N N U') LO LO to N CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mang W TITLE: Treasurer's Statement — April 2011 RECOMMENDATION: Approve the April 2011 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6 5 Meeting Date: June 7, 2011 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. Glenn Steinbrink I -am Interim Finance Director Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City Manager CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April un.uo11 '''''' ..................................... GENERAL FUND $20.754.752.27 2,205.705.34 $1.700,27071 $21,260.186.80 COMMUNITY 0RGSUPPORT FID (9.500.00) pAYROLLACC0UNT 50000 (10,000.00) MEASURE RLOCAL RETURN FD 467.041.31 82.621.22 PETTY CASH ACCOUNT 483.662.53 GAG T/O( FUND 30.033J3 80.86 INVESTMENTS: 30.174.58 TRANSIT TX(PROPA) FD 331.847.02 141.216.47 19.472.03 453.53148 TRANSIT TX(PROP C)FD 2.066.75239 47.860.50 20.430.19 2.034.276.70 |GTEAFund 758.274.07 1.272.87 759.546.84 INTEGRATED WASTE MGT FD 643.354.88 1.674.09 10.033.57 628.986.00 TRAFFIC IMPROVEMENT FUND 236.285J3 39173 236.67746 AB2S28'TRCONGESTION RELIEF FD 37.272.47 88.92 37.371.38 AIR QUALITY |MPgVMNT FD 170.228.30 264.61 34.390.10 136.103.87 TRAILS 8BIKEWAYS FD 0.00 0.00 Prop 1OBond Fund 202.428.43 844.62 202.773.05 PARK FEES FD 350.896.02 588.18 350.98421 PROPA-OAFEPARKSACTFUNO 18.802.50 31.60 18.89422 PARK QFACILITIES DEVELFID 563.24877 866.33 570.215.10 COM DEV BLOCK GRANT FD (25.835.95) 67.914.00 6.81247 (40.821,00) (5.155.42) CITIZENS OPT -PUBLIC SAFETY FID 144.137.27 249.35 144.386.62 NARCOTICS ASSET SEIZURE FD 306.161.46 569.18 8.58640 290.144.16 CA LAW ENFORCEMENT EQUIP PRG 47.531.85 79.98 38233 47.228.50 E 8YRNEJUSTICE ASSIST GRANT 58.434.99 98.09 58.533.08 LANDSCAPE DIST #38 FD (21.94129) 78.710J2 13.400.92 43.368.51 LANDSCAPE O|GT #89 FD (54.122J1) 47.63015 12.165.17 (18.657.53) LANDSCAPE DIST #41FD (5.203.35) 86.345.54 5.428.72 25.713.47 CDBG-R Fund (8.08) (0.68) ENERGY EFF &CNGVTN BLK GRT (38.06427) 37.071.00 (393.27) CAP IMPROVEMENT PRJ FD (79.174.50) 24.884.15 40.821.00 (03.247.05) SELF INSURANCE FUND 814.885.87 1.367.90 816.253J7 EQUIPMENT REPLACEMENT FUND 214.085.46 860.39 215.055.85 COMPUTER REPLACEMENT FUND 335.706.22 568.14 350.274.36 PUBLIC FINANCING AUTHORITY FUN TOTALS SUMMARY OF CASH: DEMAND DEPOSITS: GENERALACCOUNT VH140.620.67> pAYROLLACC0UNT 41.60445 CVANGEFUND 1.000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS ($87.52222) INVESTMENTS: UGTREASURY MONEY MARKET ACC" $1.670.280.82 LOCAL AGENCY INVESTMENT FO 17.600.192.54 FEDERAL BONDS 10.000.000.00 CASH WITH FISCAL AGENT: US TREASURY MONEY MARKET ACC- 284,210.94 TOTAL INVESTMENTS TOTAL CASH $23.554.682.40 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within 24hours. |naddition, the City has started investing inlonger term investments. These investments onadebaUndnnthe attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's est (D 0 0 0 0 0 LO LO 0 0 0 0 0 tO 0 LO I'- N 0 0 0 C) C14 N q 0 Ci (Q OD Lq q 0 0 CD 0 0 0 a 0 C) 0 m 0 m w m 0 CD CD IQ q Cli Cli Ixi q (Q q clCi O 0 C 00 0CC 0 Ci (3) (:::i 0 O C CJ CL RS i b c) 0 o 00 0 0 00 LC a. c:i -i 4 4 4 4 -i 4 q -i CL 0CD C) CD C) C) (D CD CD CD — 0 0 C) C) C) C) C:) C) C) (D M c) o 6 C:) C:) C:) C:) o 00 0 0 0 0 0 C) 0 0 0 0 a 0 0 0 0 C� a CD ci q q Ci Ci Ci C� o c) 0 0 0 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 0 C) C) C) C) 0 CD 0 0 0 0 EQrrrrrrrrrr0 CL w r d C) C) C) c. 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Cl) cn ui 0) 0 0 CU • a) a 2� (D c c Cu c (D , C3 0 0) > N U) M -i5 (D :S :E5 (D f 0) 0 U) :3 CL — 0 0 Z L) E c: 0 0 CY a C: 0 Z5 *�: c: 0) .1 CL > C: ->1 (1) v) ro4 LL 0 < 11) �5 :t:� m , > ,o L) a ca cu -Z5 a) L) 0) < (U CL WN . [2 7 t w w ') C: o U) -Fu o LL ' E0 > C: LL'(D cCZU3 :6 m U- r 0 50 0 L-) �CL cD E E 0 0 0 > 0 (D N W C: (D U- LO Lo Q. U- g Ln F- (D E C, It CL ca O O co 4- 0 O 0 0 cy) < -E ;3' -I cu CU 00 C'i CO O U)a 0 LL :� 2i CITY COUNCIL Agenda # 6 . h ( a , b & C) Meeting Date: June 7, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mange TITLE: ADOPTION OF RESOLUTIO S PERTAINING TO GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 8, 2011. SUMMARY: Pursuant to the California Elections Code, the City Council must adopt resolutions calling and giving notice of the holding of an election and requesting the Board of Supervisors to consolidate the City's election with School Elections on November 8, 2011. By consolidating the City's election with the School Election, the Los Angeles County Registrar/Recorder's Office will handle all aspects of running the election, thereby relieving the City of having to obtain polling workers, mailing out sample ballots, absentee ballots as well as canvassing the election results. It is recommended that the City Council adopt the following Resolutions: 1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. 2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2011, WITH THE SCHOOL ELECTIONS TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011. 10IM51161"TA I&IIII&ILTAFTAI Staff has estimated that total costs for the election will be approximately $75,000 and this amount has been included in the Fiscal Year 2011-12 budget. DISCUSSION: With the adoption of these resolutions, the City Council will approve conducting an election in November 8, 2011 for the selection of two (2) City Council members. The City Council seats for the election are currently held by Council Member Carol Herrera and Council Member Jack Tanaka. There are no term limits in Diamond Bar so all current Council members can run for re-election if they so desire. PREPARED BY: E216141111 Md Attachments: Reviewed by: David Doyle, Asst. City Manager 1 RESOLUTION NO. 2011 -XX CALLING AND GIVING NOTICE OF' THE HOLDING OF A GENERAL MUNICIPAL ELECTION; 2. RESOLUTION NO. 2011 -XX REQUESTING THE BOARD OF SUPERVISORS TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION WITH SCHOOL ELECTIONS; 3. RESOLUTION NO. 2011 -XX: ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011. RESOLUTION NO. 2011 — XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, CALLING AND GIVING NOTICE FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 8, 2011, for the election of Municipal Officers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Diamond Bar, California, on Tuesday, November 8, 2011, a General Municipal Election for the purpose of electing two (2) Members of the City Council for the full term of four years; SECTION 2. That the ballots to be used at the election shall be in form and content as required by law. SECTION 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election. SECTION 4. That the polls for the election shall be opened at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, pursuant to Election Code in §10242, except as provided in §14401 of the Elections Code of the State of California. SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. PASSED, APPROVED AND ADOPTED on day of 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of June, 2011, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: F. 0-1-00 0 1 �09111M ABSTAINED: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2011, WITH THE SCHOOL ELECTION TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Diamond Bar called a Municipal Election to be held on November 8, 2011, for the purpose of the election of two (2) Members of the City Council; and, WHEREAS, It is desirable that the General Municipal Election be consolidated with the School Election to be held on the same date and that within the City, the precincts, polling places and election officers of the two elections be the same, and that the County Election Department of the County of Los Angeles canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That pursuant to the requirements of §10403 of the Elections Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the School Election on Tuesday, November 8, 2011, for the purpose of the election of two Members of the City Council. SECTION 2. That the County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. SECTION 3. That the Board of Supervisors is requested to issue instructions to the County Election Department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. That the City of Diamond Bar recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. SECTION 6. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the County Election Department of the County of Los Angeles. SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. day of - 72011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, does hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2011, by the following Roll Call Vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: FAJ.*J:gk jjjEEKqSAjJJ1,L$jj Tommye Cribbins, City Clerk RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2011 WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement. • THEREFORE, THE CITY COUNCIL • THE CITY • • BAR, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. General Provisions. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Diamond Bar on November 8, 2011 may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The Statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:30 p.m. of the next working day after the close of the nomination period. SECTION 2. Foreign Language Policy. A. Pursuant to the Federal Voting Rights Act, the City is required to translate candidates statements in to the following languages: Spanish and other translations as required by the Federal Voting Rights Act. B. Pursuant to Law, the candidate's statement must be translated and printed (in the voter's pamphlet) in any language at the candidates request. All translations shall be provided by court -certified translators provided by the County of Los Angeles. SECTION 3. Payment. A. The candidate shall not be required to pay for the cost of translating the candidates statement into any required foreign language as specified in A of Section 2 above pursuant to Federal and/or State Law. B. The Candidate shall be required to pay for the cost of printing the candidates statement in English and any translation and printing of foreign languages requested pursuant to B of Section 2 above in the main voter pamphlet. The City Clerk shall estimate the total cost of printing, handling, translating and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter's pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. SECTION 4. Additional Materials. No candidate will be permitted to include additional materials in the sample ballot package. SECTION 6. That the City Clerk shall allow bold type, underlining, capitalization, indentions, bullets and/or leading hyphens to the same extent and manner as allowed in previous Diamond Bar elections. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections. SECTION 6. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued. SECTION 7. That all previous resolutions establishing Council policy on payment for candidates' statements are repealed. SECTION 8. This resolution shall apply only to the election to be held on November 8, 2011, and shall then be repealed. SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. FORT i I 2011. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of _, 2011, by the following Roll Call Vote: AYES: COUNCIL MEMBERS. NOES: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk CITY COUNCIL Agenda# - 6. 7 Meeting Date June 7. 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma 0a JIT TITLE: APPROVAL OF AN UNLIMITEIDUSE SERVICE PROPOSAL WITH BLACKBOARD CONNECT FOR GOVERNMENT TO PROVIDE CONNECT-CTY EMERGENCY NOTIFICATION SYSTEM SERVICE THROUGH AUGUST 14, 2012 AT A COST OF $35,337.13 RECOMMENDATION: Approve. FISCAL IMPACT: Subject to the Council's approval of the FY 2011-12 budget document, the cost for Connect-CTY services will be funded from the Emergency Preparedness budget account. BACKGROUND / DISCUSSION: Sometimes known as a "reverse 911" or "mass notification system", the Connect-CTY system is a powerful communications tool that enhances the City's emergency preparedness response by rapidly releasing information to thousands of residents and businesses via landline and cellular telephone calls, text messages, and electronic mail. This capability is a key component in ensuring accurate information is disseminated during stressful and confusing emergencies or disasters. The City's adopted system use policy ensures the system is used only in emergencies or in events the City Manager deems appropriate for targeted messaging. The system has continued to successfully notify Diamond Bar residents of emergency situations, becoming an important part of the City's preparedness program. The proposed renewal agreement provides unlimited system access within the budgeted amount and staff recommends the City Council renew the service agreement for the 2011-12 fiscal year. Prepared Rya clean, Assistant to the City Manager Attachments: Blackboard Connect/Connect-CTY Unlimited Use Service Proposal Blackboard Connect for Governmento GSA Quote PRO RATED Unlimited Use Service Proposal for City of Diamond Bar, CA Company Information Blackboard Inc. DUNS Number: 01-613-1430 650 Massachusetts Ave., NW, 6th Floor Tax ID Number: 52-2081178 Washington, DC 20001 CAGE Number: 1 QLN4 GSA Contract Number: GS -35F -0554M Prices Valid through 7/15/11 �„ .,-<. rte-.:- • m•;, ..^`t,."i...k .. .«—t.f....::W.,"""�c"�"1Tw�a`w�' Service Summary: The Blackboard Connect for Government service allows government leaders to provide notices, direction, and reassurance to reach thousands of constituents in minutes without having to invest in or maintain hardware, software, or additional phone lines. Now, you can reach your entire community—quickly and reliably—with voice, text, and email messages. Services include: • An integrated communications suite, including Priority Communication, Community Outreach and Interactive Survey • Voice and text/SMS delivery to multiple communication devices • Geo -Calling feature lets you target recipients using a map • 24/7/365 proactive Client Care support • Unlimited use for a fixed, annual fee • Initial set-up, training and refresher training sessions included • Delivery to up to three phones, two email addresses and one SMS phone per contact • Superior call routing, throttling, and load balancing expertise • Fully hosted and managed Software as a Service (SaaS) -- no maintenance required • Message delivery tracking with comprehensive reporting Quote Summary All products and servicesguofed are available through the Blackboard Inc. GSA Schedule GS -35F -0554M and pursuant to the Terms and Conditions negotiated therein. BOTH DOCUMENTS AND EMAIL THEM TO Barbara.hsieh(cz��biackboard.com. Blackboard Connect for Government is a service of Blackboard Connect Inc., a wholly-owned subsidiary of Blackboard Inc. (NASDAQ:BBBB) • Proprietary and Confidential • www.blackboardconnect.com • U.S. Patent No. 6,816,878 ` '- �d'r'}4 agg'•``, F F ,.; Y X3K' isf� ��,n 14 MNW-V r a e `. ,'7s' 1�.: '4 r' � a<�'. K,y ± ry� tc€''.t�",z'. uIN ��5', �, �s r— �-a.;s..� Fw: i.r -4R-'1_.'5 f;a4 t:` 132-32 Blackboard Connect Annual Term for 18,000 Recipients $1.91 per for Government Recipient Service August 15, 2011 —August 14, 2012 $ 34,380.00 (The first term of this agreement will be for 12 months) Subsequent terms will be annual based on the Customers Fiscal Year of August 15th 132-32 Annual Support Fee Annual Fee $957.13 $957.13 (Total Fee for Annual term = $35,337.13 This amount will be invoiced annually after August 15th ) � Questions? Please call: N_ 1. Fax Purchase Order and Signed Proposal to (818) 450-0425. James Price, Contracts 2. Import recipient data Blackboard Connect provides resident/ business data), 202-463-4860 x2791 or 3. Implementation of service and orientation for all designated system users. 4. Begin sending Priority, Outreach and Interactive Survey communications. Barbara Hsieh 818.808.1477 Barbara. hsiehna.blackboard.com City of Diamond Bar, CA Authorized Signatory: Name & Title: Execution Date: Address: City of Diamond Bar, CA 21825 Copley Drive Diamond Bar, CA 91765 Name: Ryan McLean 909-839-7016' Email: RMcLean@DiamondBarCA.gov BLACKBOARD CONNECT INC. Authorized Signatory: Name & Title: Execution Date: Address: Blackboard Inc. 650 Massachusetts Ave., NW, 6th Floor Washington, DC 20001 Name: Caryn Pinto, Contract Specialist Phone: (202) 463-4860, ext. 2953 Efax: (818) 450-0425 Email: caryn.pinto@blackboardconnect.com Blackboard Connect for Government is a service of Blackboard Connect Inc., a wholly-owned subsidiary of Blackboard Inc. (NASDAQ:BBBB) o Proprietary and Confidential a www.blackboardconnect.com s U.S. Patent No. 6,816,878 CITY COUNCIL Agenda # 6 . s Meeting Date: 6/7/11 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man r TITLE: AWARD CONTRACT TO WEST CO ST ARBORISTS FOR TREE MAINTENANCE SERVICES IN THE CITY OF DIAMOND BAR FOR THE 2011/12 FISCAL YEAR IN THE AMOUNT NOT TO EXCEED $181,700. FINANCIAL IMPACT: Funds totaling $181,700 for this contract are included in the proposed 2011/12 fiscal year budget, per the following breakdown: Tree Maintenance - 5 year cycle $104,640 Area 5 -- 2,613 trees @ 40.00/tree LLAD #41 Slopes (3 -man Crew/25 days $6,360 over a 5 -year period ($31,800/5 years) Service Requests and As Needed Work $7,100 Emergency Call Out $3,100 Arborist Inspections $5,200 Tree Planting $11,000 Tree/Stump Removals/Replacements for $22,600 Sidewalk Repairs and Pro -Active Risk Management Remove Dead Alders/Encs at Pathfinder Slope $5,200 over 5 -years ($26,000/ 5 years) Tree Watering $16,500 Total $181,700 BACKGROUND: On April 28, 2011 staff released a Request for Proposals (RFP) to obtain a contractor to provide tree maintenance services in the City of Diamond Bar. One proposal was received from a contractor in response to the RFP by the deadline date of May 19. Staff reviewed the proposal and entered into negotiations with representatives of the contractor to ensure the City of Diamond Bar would receive the best price .for the services offered. Final negotiations resulted in a price increase that matches the CPI increase between March, 2010 and March, 2011, which is 3%. Staff believes that the proposal from West Coast Arborists, as negotiated, is responsive to the RFP and cost effective for the City of Diamond Bar. Therefore staff recommends that the City Council award the Tree Maintenance Services contract to West Coast Arborists. DISCUSSION: The Tree Maintenance Services contract includes the following services in Diamond Bar: tree -trimming, tree planting, tree and stump removal, emergency work and watering of trees along the major arterials not serviced by automatic irrigation systems. The contract also provides for an automatic up -date of the City's tree inventory as services are performed. Services are provided in the following areas of the city: along the major boulevards, medians & parkways, residential neighborhoods, lighting and landscape maintenance districts and City Parks. West Coast Arborists has provided tree maintenance services in Diamond Bar for the past 20 years and staff believes they have done an excellent, job. The contract is for one year and it contains a renewal clause that allows for six one-year extensions. Attachments: Tree Maintenance Services Contract Proposed Urfit Prices for 2011/12 FY Community Services Director MAINTENANCE SERVICES AGREEMENT FOR TREE MAINTENANCE SERVICES THIS AGREEMENT is made as of '1 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and West Coast Arborists; ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide city-wide tree maintenance services.. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Tree Maintenance Services in the City of Diamond Bar. The work to be performed shall be in accordance with the Request For Proposals (RFP) dated April 28, 2011. 2. Incorporated Documents To Be Considered Complementary. The RFP (Exhibit "A") is incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The RFP, CONTRACTOR'S Proposal dated May 18, 2011 (Exhibit "B"), together with this written agreement, shall 'constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 3. Term of Agreement. This Contract and unit prices shall take effect July 1, 2011, and remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until June 30, 2012. This Agreement may be extended as set forth in Section 14. 4. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an amount not to exceed the grand total of one hundred eighty-one thousand, seven hundred dollars ($181,700.00) in accordance with the unit rates set forth in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 1 6. Addresses. City: James DeStefano, City Manager Contractor: West Coast Arbonsts, Inc. City of Diamond Bar 2200 E. Via Burton Street 21825 Copley Drive Anaheim, CA 92806 Diamond Bar, CA 91765-4178 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agrpement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from, Contractor as a result of Contractor's failure to promptly pay to Cityr any reimbursement or indemnification arising under this Section 6. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. , Contractor further agrees to indemnify and hold City harmless from any. failure of Contractor to comply with the requirements in this Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6. PA 7. - Standard of Performance. Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor. 's negligence, recklessness cklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may . have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without. limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the. Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Contractor shall at all times -during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City. (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance, with minimum combined -single limits coverage of $500,000.00; (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance 'coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. 3 B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance r ' equirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are. deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall all grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Co'Wactor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to Ahe extent Contractor prepares reports of a proprietary nature specifically for and in conn ' ection with certain projects, the City shall not, 'except with Contractor's prior written consent, use,the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon, its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, -in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City 4 as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following, delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Extension Option. The City Council shall have the option to extend this Agreement up to six (6) additional one (1) year periods, subject to the same terms and conditions contained herein, by giving Contractor written notice of exercise of this option to renew at' least thirty -(30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year extensions. In the event the City Council exercises its option to extend the term of this Agreement for one or more additional one year periods, the Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's compensation as of the adjustment date by the percentage by which the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to' the Index Month. If the Index is discontinued, the Director's office shall, at its discretion, substitute for the Index such other similar index as it may deem appropriate.. 15. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine ' the assignment of its own employees to the performance of Contractors services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 61 16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per them wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per them wages for holiday 'and -overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per them wages. Copies of such prevailing rates.of per them wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 17. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following- employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all, solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing, provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 19. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a I., waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any'such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 26. Records and Audits. The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. 26. Entire Agreement. This Agreement, and any other -documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be VA amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 27. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor Approved as to form: By: Michael Jenkins, City Attorney "CONTRA OR T WEST CO T IST INC. By: Pa rick Mahoney President State of California "CONTRACTOR'S" License No. 366764 _. CONTRACTOR'S Business Phone (714) 991-1900 Emergency Phone (866) LIMB -DOWN at which CONTRACTOR can be reached at any time. t City of Diamond Bar Community Services Department Schedule of Compensation In conformity with the terms and conditions of the Tree Maintenance Contract, WEST COAST ARBORISTS, INC. hereby proposes to the City of Diamond Bar the following schedule of compensation: DESCRIPTION UNIT UNIT PRICE Annual Tree Trimming on Area basis -- per tree $ 40.00 (Minimum 500 trees) Stump only removal per inch SERVICE REQUESTS — Work performed on an individual basis PLANTING FULL TRIM 15 gallon tree 0-6" dbh per tree $ 40.00 7-16" dbh per tree $ 74.20 17-24" dbh per tree $ 80.10 25-36" dbh per tree $190.00 37" dbh & over per tree $195.40 QUANTITY DISCOUNT 10 Trees within Y2 Mile Radius per tree M -0- 50 Trees within Y2 Mile Radius per tree ($) -0- 100 Trees within 1/2Mile Radius per tree M .0. PALM TREE TRIMMING Coco palm, any size per tree $ 40.00 Washingtonia palm, any size per tree $ 40.00 Canary Island Date Palm, any size per tree $138.00 TREE REMOVAL Tree and stump removal per diameter inch $ 16.50 Tree removals over 36" dbh per diameter inch $ 23.00 Stump only removal per inch $ 5.75 PLANTING 15 gallon tree per tree $102.00 24 inch box tree per tree $205.50 36 inch box tree per tree $747.50 TREE WATERING MW $345.00 15 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 City of Diamond Bar Tree Maintenance Contract Page 2 CREW RENTAL 3 man crew with equipment per hour $159.00 2 man crew with equipment per hour $106.00 1 man crew with equipment per hour $ 53.00 EMERGENCY RESPONSE 3 -man crew with equipment (Evening, weekend, or holiday call -out) per hour $229.35 TREE INVENTORY AND per tree site $ 1.00 SOFTWARE PACKAGE GPS INVENTORY (Optional) per tree site $ 2.30 TREE INVENTORY UPDATES per tree site $ .0. SLOPE TREE PRUNING (3 -Man Crew) per hour $159.00 IV V WEST COAST ARBORISTS, INC. 5/23/11 Signature (Company Rep*entative) Name of Company Date Submitted It is intended that any other public agency (e.g., city, county district, public agency, municipality, and other political subdivision or public corporation) shall have the option to participate in any award made as a result of this solicitation at the same prices. The City shall incur no financial responsibility in connection with any purchase by another public agency. The public agency shall accept sole responsibility for placing orders and making payments to the vendor. 16 City of Diarriond Bar Tree Maintenance Services RFP — 4/28/11 REOUEST , PROPOSAL The City of Diamond Bar is seeking responses from qualified contractors to provide professional Tree Maintenance services for the community. Proposals Due: 2:00 P.M. on Thursday, May 19, 2011 City of Diamond Bar Coininunity Services Department 21825 Copley Drive Diamond Bar, CA 91765 (909) 839-7061 I. GENERAL INFORMATION The City of Diamond Bar is soliciting proposals from qualified firms to provide annual services for maintenance, removal and replacement of trees, as needed, within the City's Community Forest. The City has over 14,207 street, LLAD and park trees that comprise its Community Forest, located as follows: Medians 893; Slopes 1,542; Parks/Mini-Parks 1,738; Parkway of Major Boulevards 1,250; Parkway of Residential Streets 7,984; LLAD Maintained Areas (not slopes) 800. Trees are trimmed in a 5 -year cycle with about 2,800 trees trimmed each year. Not all trees are serviced during each 5 -year cycle (i.e. new planted trees). The purpose of this maintenance contract is to provide the City of Diamond Bar with the best possible tree care to maintain the City's Community Forest at a level expected by the City's residents, City Council, City staff, and visitors of the community. The selected firm will work closely with the Parks and Maintenance Superintendent and other City staff to insure the most appropriate care and maintenance of the City's Community Forest with sensitivity to the City of Diamond Bar, its residents and visitors. It is the intent of the City to award a contract, in a form approved by the City Attorney, to the selected fine. The City reserves the right to further negotiate the terns and conditions of the contract. The City shall preserve the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. This contract will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the company submitting the proposal with the lowest costs. The City Council will approve as part of the annual budget an annual contract amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the Community Forest. II. SUBMITTAL DUE DATE All proposals submitted in response to this RFP must be delivered to the City Clerk no later than 2:00 P.M. on Thursday, May 19, 2011. Each submittal must contain an original and three (3) complete copies of proposals in a sealed package, addressed to the above - referenced address. III. QUESTIONS ABOUT RFP Written questions, if any, regarding this RFP shall be sent in writing to the Community Services Director at 21825 Copley Drive, Diamond Bar, CA 91765 (Fax: 909.861.3117) so that they are received on or before Thursday, May 12, 2011. Responses to all questions will be returned within 4 working days from receipt of the correspondence. IV. SELECTION PROCESS The process will adhere to the current City of Diamond Bar Administrative Regulations for the award of contracts. Each proposal will be evaluated based on firm qualifications and the required submittals. Firm selection will be made by utilizing the criteria described in this document. Each fine will be evaluated on their qualification submissions. All applicants will be 1 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 notified as to the results of this evaluation. The evaluation criteria used in the selection process includes, but is not limited to, the following: A. Quality & Completeness of Proposal 10 Points 1. Relevance & Conciseness of Proposal and Statement of Qualifications 2. Work Statement and Quality Control Plan B. Corporate Capability 10 Points 1. Qualifications and experience of staff 2. Quantity and types of equipment 3. The ability of the firm to provide the proper insurance coverage 4. Financial ability of the firm to provide services to the City of Diamond Bar 5. Experience in the management of electronic tree inventory databases. 6. Internal training program for employees. 7. Equipment 8. Greenwaste recycling capabilities 9. Willingness to sign City Contract per attached sample C. Reference Evaluation 10 Points 1. Customer Service Record 2. Perfonnance record of the fine relating to the Project Schedule of similar scale 3. Quantity and Quality of work previously performed 4. References D. Facility Evaluation 10 Points 1. The fine's customer service program 2. Equipment maintenance facility 3. The fine's plan to recycle generated greenwaste from tree maintenance activities. E. Information management 20 Points 1. Inventory software provided to the City 2. Technical support for software and data management 3. Quantity and types of inventory equipment 4. The ability to provide accurate inventory updates, for all trees serviced, compatible with the City's tree inventory database 5. Geographic.Infonnation System (GIS) capabilities F. Pruning Program 10 Points 1. Ability to recommend and meet Project Schedules 2. Pruning ability G. Fee Schedule 1. An evaluation of the finn's Fee Schedule 2 City of Diamond Bar 30 Points Tree Maintenance Services RFP — 4/28/11 V. REQUIRED QUALIFICATIONS TO BE SUBMITTED WITH PROPOSAL Award will be made to the firm who best meets the City's requirements and who offers the most advantageous combination of low price and highest qualifications for the criteria described in this document. All firms submitting proposals must hold a valid State California C-27 and a C-61/ D-49 Contractor's License. Both licenses must be in good standing for the previous 7 consecutive years without any official unresolved record of complaints registered or filed with the Board or California Department of Consumer Affairs. Proposals shall include OSHA certification of all aerial equipment and the most recent California Highway Patrol Commercial Vehicle Inspection report for equipment to be used throughout the term of this project. Both of these provisions shall be provided with the submission of proposals. Proposals shall include a list of all persons that will be performing the work outlined in the contract. Personnel must be qualified and trained in the tree maintenance industry. This will include the staffing of an on-site Superintendent who shall be an ISA Certified Arborist and fluent in the English language. At all times during contracted tree maintenance activities, the finn shall have work crews on site that are represented by an English speaking Superintendent who can receive and cant' out instructions given by proper authorities. The finn shall be held liable for the faithful observance of any lawful instructions of the City, not in conflict, with the contract, which may be delivered to said party or his representatives on the work. Proposals shall include a list of at least three (3) similar and separate Southern California municipal multi-year tree maintenance contracts which have been successfully completed within the last seven (7) years. Each project shall be of comparable size and scope of this project (descriptions of these projects and contact persons must be provided with proposal submission). These projects must also include work in tree inventory(ies). The proposal shall include a detailed description of their proposed inventory program along with sample reports. Proposals shall include a Quality Control Plan with an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The successful contractor shall be required to comply with this quality control throughout the tern of the contract. Contractors shall include with the proposal a copy of their current Safety Manual that meets SB 198 requirements for injury and illness prevention. VI. SUBMITTALS Firms wishing to have their proposals considered for this project shall submit the following, as a minimum: A. A statement of firm's qualifications applicable to this project, including the following: 1. State of California Contractor's License number and expiration date, C-27 & C - 61/D -49. 3 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 2. Names, qualifications and proposed duties of staff to be assigned to this project. The firm shall identify at least two (2) ISA Certified Arborists who will be responsible for providing project management for the duration of the project as well as a full-time English speaking Site Superintendent, who is an ISA Certified Arborists, capable of communicating with any City representative and be authorized to act on behalf of the firm. 3. List of staff qualifications including but not limited to: a. All Certified Arborists employed by the firm. b. All Certified Treeworkers employed by the firm. C. All Certified Utility Arborists employed by the firm. d. All Utility Line Clearance Specialists employed by the firm. e. California State Licensed Pest Control Advisor employed by the firm. f. California State Licensed Pest Control Applicator employed by the firm. g. American Society of Consulting Arborists (ASCA) Registered Consulting Arborist employed by the firm to consult on tree health issues. h. Technicians providing technical support for inventory software. 4. Technical ability and experience similar in scope to this project. 5. Statement of past project disqualification(s) and litigation. 6. Quality Control Plan. 7. Customer Service Program. 8. Safety Training Program. 9. Industrial Safety Record. 10. Letters of Reference. B. A description of previous experience, including projects of similar nature. C. A detailed description of the proposed services to be perfonned along with schedules, list of personnel, and vehicles that would be required to complete this project. D. Affirmative statement of compliance with indemnity and insurance. E. Affinnative statement of willingness to sign City Contract per attached sample. F. A written description of the proposed software program to be used to manage the City's Tree Inventory and firm's ability to provide accurate inventory updates for all trees serviced. G. A statement describing the firm's ability to provide data for the City's Geographic Information System (GIS). Data shall be compatible with the City's current tree inventory database. H. A written description of the firm's plan to report greenwaste generated and the method for its disposal. 4 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 I. A written description of the finn's internal tree maintenance and arboricultural training program. J. A complete list of machinery and equipment to be used for this project and all available equipment in reserve to allow for breakdowns. K. A written description of methodology to be used for notifying residents prior to commencement of tree work. (Door hangers are permitted in the City.) L. The firm must submit a proposed Quality and Cost Control Plan to enhance the service and responsiveness to the City. It should include the following: 1. The methodology in which the firm will handle complaints from the public and damage to public & private property 2. Effective means to correct problems. 3. The means the firm will use for completing the project M. Corporate and Financial Capability N. A written statement describing the firm's ability to acquire and purchase trees for the City's planting program. Also describe the facility, which the trees are to be stored. VII. PROJECT REQUIREMENTS It shall be understood that the Contractor will be required to perform and complete the proposed landscape and/or tree maintenance work in a thorough and professional manner, and to provide all labor, tools, equipment, materials and supplies necessary to complete all the work in a timely manner that will meet the City's requirements. Contractor shall be required to perform the following tree maintenance activities at various sites throughout the City: 1. Tree trimming. 2. Tree removal. 3. Tree planting. 4. Clean up and disposal and/or recycling of generated greenwaste. 5. Root pruning and root barrier installation. 6. Tree inventory update and management. 7. Software installation (if directed) 8. Shall tree care 9. Tree Watering (along major boulevards and locations specified by City) VIII. PROJECT SPECIAL PROVISIONS This work consists of tree trimming for traffic clearance, palm trimming, and/or trimming and shaping of trees as specified in the Project Special Provisions, Contract Documents and/or Request for Proposals. All pruning methods shall comply with the following: 5 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 A. Definitions Where "as directed", "as required", "as permitted", "approve", "acceptance", or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City of Diamond Bar is intended unless otherwise stated. As used herein, "provide" shall be understood to mean "provide complete", in total. The word "site" as used hereinafter shall be understood to mean the location receiving the service. The use of the word "Contractor" shall be held to mean the Contractor and/or any person employed by them and working under this contract. B. Work Quality All tree trimming shall comply with good arboreal practice for the particular species of trees being trimmed and shall be consistent with the Pruning Standards as adopted by the International Society of Arboriculture, and/or "Pruning Landscape Trees" by U.C. Agricultural Extension Service #AXT-288. The Contractor shall also meet the requirements of the American National Standards, Z133-1-1972, entitled "Safety Requirements for Tree Pruning, Trimming, Repair or Removal," published by the American National Standard Institute, Inc., 1430 Broadway, New York, New York 10018. The Parks and Maintenance Superintendent shall detennine if the Contractor has met all trimming requirements and payment shall not be made for trimming that is not in accordance with the above standards. The Contractor shall be deemed in contract default, if they consistently fail to comply with the aforementioned standards. C. Standards Prior to beginning the work, the Contractor shall review with the Parks and Maintenance Superintendent various methods, tools, and work scheduling to be used on the project. Unless otherwise indicated, tree trimming shall include but not be limited to accepted pruning activities. Any structural weakness, decayed trunk or branches, or split crotches or limbs discovered by the Contractor during the course of trimming shall be reported to the Parks and Maintenance Superintendent for detennination. The use of lopping shears shall be specifically approved by the Parks and Maintenance Superintendent. Daily tree trimming operations shall commence no earlier than 7:30 AM and shall be completed each day no later than 5:00 PM. When scheduling work on major boulevards and in the vicinity of schools, local traffic patterns must be considered to eliminate unnecessary traffic delays. Limbs one inch (1") in diameter or greater shall be precut to prevent splitting. When there is a chance of bark tearing at the crotch, remove large limbs with three cuts. Make 6 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 the first cut on the underside of the branch one foot (1') to two feet (2') from the crotch. The undercut should be at least one-third (1/3) of the diameter. Make the second cut one - inch (1") to three inches (3") further from the crotch than the first. The final cut is made at the crotch in a manner to favor the earliest possible covering of the wound by callus growth. Cuts shall not be made so large that they will prevent sap flow. All cut branches three and one-half inches (3 1/2") or larger in diameter shall be lowered by proper ropes to the ground. Any damage caused by dropping limbs shall be repaired within three (3) days at the Contractor's expense and to the satisfaction of the Parks and Maintenance Superintendent. All debris resulting from tree trimming operations shall be removed from the work site on a daily basis. Removal of all vines entwined in the tree or around its trunk, and the removal of sucker growth on tree trunks. Tool Sanitation - On all trees, including palms, known or suspected to be diseased, pruning tools and cut surfaces shall be disinfected with a ten (10) percent chlorine bleach solution after each cut and between trees where there is danger of transmitting the disease on tools. Fresh solution shall be mixed daily. 1. General Trimming and Shaping of Conifers Two basic classes of conifers can be found in Diamond Bar, those with branches radiating out from the trunk in whorls such as Pine trees or Cedar trees and those that sprout branches in a random manner such as Juniper or Taxus. Conifers shall typically be pruned in late winter or early spring. Typically, no more than thirty percent (30%) of the live foliage may be removed. a. Contractor shall avoid damaging the central leader on all conifers. In specific cases the Parks and Maintenance Superintendent may direct the contractor to remove the central leader in an effort to limit the height of specific trees. b. To control the growth of large, mature conifers contractor shall be required to prune the new growth of lateral limbs. C. Typical pruning of conifers shall consist of removing crossed limbs, deadwood or unwanted branches from the interior of the canopy. 2. General Trimming and Shaping of Broadleaf Trees. Follow the shape indicated by the natural growth habits of each tree species. Trimming and shaping of trees shall be as directed by the Parks and Maintenance Superintendent and in accordance with the following: a. Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) but no more than fifty percent (50%). 7 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 b. Trim to remove dead wood or weak, diseased, insect -infested, broken, low, or crossing limbs. Branches with an extremely narrow angle of attachment should normally be removed. C. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise. d. Heading cuts and/or topping will not be allowed under any circumstances. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree. 3. General Trimming and Shaping of Ficus trees The objective is to control canopy size and basic structure while maintaining an aesthetically pleasing appearance. a. Ficus trees in the business districts shall be pruned on an annual cycle. The objective is to prune the trees in a manner that will provide clearance for business signs and storefronts while maintaining the natural shape and beauty of individual street trees. Contractor shall be required to meet the schedule requirements as outlined in the Contract requirements and make every attempt possible to reduce the impact on businesses and business patrons during the course of pruning activities. b. Ficus trees in residential neighborhoods shall be pruned on a bi-annual cycle. The objective shall be to prune the trees in a manner that will provide sunlight for private landscapes, and buildings or homes while maintaining shade over the streets and sidewalks. 4. Trimming for Traffic Clearances Tree trimming for traffic clearances shall provide clearances of at least fourteen feet (14') and no greater than sixteen feet (16') above finish grade for moving vehicles within the traveled roadway, for pedestrians on sidewalks. Clearances for adjacent structures and their connecting utility lines (service drops), shall be determined by the Parks and Maintenance Superintendent and conform to the following: a. The maximum clearance under trees within the street right-of-way shall be sixteen feet (16') over the traveled road, and ten feet (10') over the curb line and the sidewalk side of the tree. When pruning the bottom branches, care shall be given to obtain a balanced appearance when viewed from across the street immediately opposite the tree. b. Cut to laterals to preserve the natural form of the tree. Remove lateral branches at their point of origin, or shorten the length of a branch by cutting to a lateral, which is large enough to assume leadership. 8 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 C. When cutting back, avoid cutting back to small suckers. Remove smaller limbs and twigs in such a manner as to leave the foliage pattern evenly distributed. 5. Trimming Palm Trees. Patin tree trimming shall consist of the removal of all dead fronds, dead frond sheaths, fruit clusters and other vegetation from the trunks of all palms listed in the Contract Documents Special Provisions in a manner selected by the Contractor and approved by the Parks and Maintenance Superintendent, and in accordance the following: a. Dead fronds, and parts thereof, including stubs, shall be removed along the entire length of the trunk of each palm, leaving a clean unsheathed appearance slicked from the ground to approximately 24 - 36 inches from the base of the green fronds at the top of the tree. The frond stubs (cut close to trunk) shall be left in place within a span of at least eighteen inches (18") but no greater than thirty-six inches (36"). b. Only the full green undamaged fronds shall remain at the crown of the tree. The Contractor shall be required to remove and dispose of any fallen or hanging fronds for a period of 30 days after completion of the contract. C. The use of climbing spurs or spike shoes for the purpose of climbing palm trees is prohibited, unless specifically approved by the Parks and Maintenance Superintendent. The contractor shall be required to use an aerial tower with a height reach of one hundred feet (100') for the purpose of trimming City palm trees. d. Trachycarpus fortunei, Chamaerops humilis, and Phoenix roebeleni species as well as other palm trees having a trunk height not more than eight (8) feet above the ground shall be trimmed but not slicked. 6. Small Tree Care The City requires an active approach to the care of its young and newly planted trees. The contractor shall be required to perform basic maintenance that will include but not be limited to tree well adjustments and watering, removal of weeds from tree wells, pruning, re -staking when necessary. The maintenance of small trees shall begin as soon as each individual tree has been planted. 7. Utility Line Clearance During the course of this contract the contractor may be required to perform utility line clearance in conjunction with routine or non -routine trimming activities. The contractor shall be required to furnish all supervision, labor, equipment and materials necessary to accomplish the work in accordance with the contract. The contractor has the responsibility for compliance with safety and health standards of the California Occupational Safety and Health Act (OSHA) and all applicable 9 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 rules, regulations and orders. The competency of contractor's personnel shall be maintained through regular training. All persons performing tree work on City trees in or around primary electrical lines shall be trained to do so in accordance the "Electrical Safety Orders" of the State of California. 8. Tree Removals During the course of trimming activities for a specified street, contractor shall notify the Parks and Maintenance Superintendent of any trees which may be dead, hazardous or in need of removal for any reason. The Parks and Maintenance Superintendent shall make the final determination to remove or provide public noticing for removal at a later date. Removals shall be conducted in good workmanlike manner in accordance with the standards of the arboricultural profession. All wood from removed trees is the property of the City and shall be disposed of at the direction of the Parks and Maintenance Superintendent. No wood shall be left along public right-of-way unless approved by the Parks and Maintenance Superintendent. All tree parts are to be loaded into transport vehicles or containers. The vehicles or containers must have the front, sides and rear solid and the top shall be tarped, or otherwise tightly enclosed. The transporting of tree parts must be made so that no debris escapes during the transport. Branches, suckers, bark and other tree parts that are chipped are to be covered while transported and hauled to the disposal site during the workday. Contractor is required to call Underground Alert at least 2 days before stamps are to be ground out. All underground service alert markings shall be removed by the contractor by power washing or sand blasting to the satisfaction of the Parks and Maintenance Superintendent. Blacking out of markings is not allowed. All tree stumps must be removed to at least 18 inches below the lowest soil level adjacent to the stump, or until deep roots are no longer encountered. The Contractor shall grind the stump a minimum distance of 11/2 feet either side of the outer circumference of the stump, or until surface roots are no longer encountered. Stumps should be cut low enough to the ground where routing can be done safely. This may be accomplished by cutting the stump at the time of grinding, or at the time of tree removal. All stumps are to be ground within 48 hours of tree removal. Holes created by stump and root grinding must be filled the same day. The resultant chips from routing may be used to fill the hole to two (2) inches above normal ground level. All excess routing chip debris will be removed and loaded into transport vehicle for disposal. Any damaged paved surfaces shall be restored to their original condition. 9. Crew Rental Services 10 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 Contractor shall provide when specifically requested a standards crew of 3 persons, one (1) chipper truck, one (1) chipper, one aerial tower truck and all necessary saws and hand tools. Crew make up should also be capable of modification in order to perfonn miscellaneous tree care tasks. The Parks and Maintenance Superintendent shall provide a description of the work and recommended tools required to complete the assignment in an efficient and timely mariner. 10. Emergency Response Service The contractor shall be required to provide emergency on call response for damaged trees as a result of storms or other reasons. Emergency calls may occur at any given time. The contractor will be provided with locations and the work to be done at each location via telephone from a City authorized representative. Emergency work shall begin within two (2) hours of the initial telephone call. Contractor shall be required to provide 24-hour emergency phone numbers and the names of at least five (5) contact individuals upon award of contract. Should the contact persons or their phone numbers change during the course of the contract, those changes shall be submitted to the City within 2 working days. Contractor shall be required to provide all necessary traffic control during the course of emergency work. Should the work involve any high voltage power lines or any utility lines the contractor shall be required to notify the responsible utility company. Work performed under the emergency provision of this contract shall be paid for on a crew hour basis. This shall include all labor, tools equipment, disposal fees and necessary materials. D. Traffic Control Contractor shall be required to supply the necessary equipment to provide adequate traffic control measures per the W.A.T.C.H handbook as distributed by the Southern California Chapter of A.P.W.A. during tree trimming operations. This shall include but not be limited to high visibility arrow boards where appropriate. The City prior to use must approve all traffic control measures. 11 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 Tree trimming operations may be conducted on one side of the street at a time and at no time may streets be closed. During all tree trimming operations adequate provisions shall be made by the contractor to accommodate normal traffic flow over public streets. Means of ingress and egress shall be provided for occupants of adjacent property with convenient access to driveways, buildings, businesses or private residences. Pedestrian traffic shall be accommodated on adjacent sidewalks. Contractor shall be required to provide and maintain barriers, guards, and lights whenever and wherever necessary in order to effectively protect the public from the dangers associated with the tree trimming operations. Contractor shall be required to post proper notices and signals for the public regarding detours and the conditions of work currently in progress. When scheduling work on major boulevards and in the vicinity of schools, local traffic patterns must be considered to eliminate unnecessary traffic delays. E. Public Noticing of Tree Trimming Operations 1. Contractor shall be required to notify residents and/or businesses of scheduled tree trimming operations at least seven calendar days prior to the work being performed. Notifications shall be made in the form of door hangers, or letters mailed through the US Postal system. 2. City approved "No Parking" signs shall be posted on individual trees scheduled for trimiing 24 hours prior to the work being performed. F. Disposal of Debris All brush generated from tree trimming operations shall be recycled where practical. 1. Greenwaste Report: Greenwaste that is transported to an off site facility for grinding into mulch shall be documented and submitted to the Parks and Maintenance Superintendent on a monthly basis. Weight slips shall be required as proof of disposal and shall be included in the monthly Greenwaste Report. 2. Wood Chips: a. Chips generated from trimming operations within the City of Diamond Bar may be dumped and spread at a City designated site, with prior approval of the Parks and Maintenance Superintendent. b. At the direction of the Parks and Maintenance Superintendent, wood waste generated from tree removals shall be chipped into pure wood chips with an even uniform size. These chips shall be dumped and spread in specified locations in the City. 12 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 G. Invoice: Contractor shall be required to submit invoices on a monthly basis. Invoice format shall include but not be limited to a list of each street that trimming operations took place, the address of each individual tree trimmed, the species and its current condition, height, trunk diameter and canopy spread of each individual tree that was trimmed. Each invoice shall include an exact copy in electronic format that is compatible with the City's Tree Inventory program. Failure to submit invoices in this format may result in non-payment until these requirements are met. H. Inspections The Parks and Maintenance Superintendent shall be furnished with every reasonable facility for ascertaining full knowledge of the daily tree maintenance operations involving the workmanship, character of materials and equipment used and employed in the work. Each week, the Contractor shall be required to submit a complete working schedule of all tree maintenance operations including but not limited to trimming, planting, removals, stump grinding and watering. Inspection of the work shall not relieve the Contractor of any obligations to complete the work as outlined in this document. Defective work shall be made good even if the defective work was not pointed out during the initial inspection and the work was accepted for payment. Any work found to be unacceptable will be noted in writing. Upon receipt of notice these deficiencies; the Contractor shall snake a reasonable good faith effort to correct the deficiencies within 10 calendar days. If unacceptable conditions are not corrected within this time period the City shall have the right to deduct payment or terminate the contract. I. Withholding Payment The City may withhold payment to such extent as may be necessary to protect the City from loss due to one or more of the following reasons: 1. Defective or inadequate work not corrected. 2. Claims filed, or reasonable evidence indicating probable filing of claims. 3. Failure of the Contractor to make proper payments to subcontractors or for materials or labor, 4. A reasonable doubt that the contract can be completed for the balance unpaid. J. Minor Modifications and/or Additional Work 1. The City may modify these specifications with the joint approval of the Contractor and the City of Diamond Bar Community Services Director. All modifications shall be in writing. 13 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 2. In the event that the City of Diamond Bar should require additional work beyond the requirements of these specifications, the Contractor shall perform all work at a competitive price. 3. Additional work may be added to the contract work as the need arises. The Contractor shall perform all specified and approved additional work at the unit prices submitted with this proposal. 4. The Contractor must be willing to provide a competitive price for additional work that may be added to the contract. Contractor will be required to demonstrate the ability to properly execute the expanded workload with the necessary increase in labor, materials and equipment needed to complete the additional work in a timely manner. 5. The Contractor must have the ability to receive and respond to emergency situations and must respond to emergency call outs within two (2) hours of receipt of the call. K. Clarification of Specifications If any proposer, prior to submitting their proposal should find any discrepancies and/or omissions from the specifications or other contract documents, or if they should be in doubt as to the true meaning of any part thereof, they shall at once snake a written request to the City of Diamond Bar Community Services Director for corrections, clarification, or interpretation of the points in question. The person submitting such request shall be responsible for its prompt delivery. In the event that the City of Diamond Bar Community Services Director receives a request and it should be found that certain essential information is not clearly and fully set forth, or if the City discovers errors, omissions, or points requiring clarification in these documents, a written addendum will be mailed (or faxed) to each person to whom RFP documents have been delivered. The City will not be responsible for any instructions, explanations, or interpretations of the documents presented to proposers in any manner other than written addendum. 14 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 City of Diamond Bar Community Services Department Schedule of Compensation In conformity with the terms and conditions of the Tree Maintenance Contract, hereby proposes to the City of Diamond Bar the following schedule of compensation: Is]* -101-.412 • Annual Tree Trimming (Minimum 500 trees) UNIT on Area basis -- per tree SERVICE REQUESTS — Work performed on an individual basis FULL TRIM 0-6" dbh per tree 7-16" dbh per tree 17-24" dbh per tree 25-36" dbh per tree 37" dbh & over per tree QUANTITY DISCOUNT 10 Trees within Y2 Mile Radius 50 Trees within Y2 Mile Radius 100 Trees within Y2 Mile Radius PALM TREE TRIMMING Coco palm, any size Washingtonia palm, any size Canary Island Date Palm, any size TREE REMOVAL Tree and stump removal Tree removals over 36" dbh Stump only removal PLANTING 15 gallon tree 24 inch box tree 36 inch box tree TREE WATERING per tree per tree per tree per tree per tree per tree per diameter inch per diameter inch per inch per tree per tree per tree per day MiNUU210A 4.71 M M M 15 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 City of Diamond Bar Tree Maintenance Contract Page 2 CREW RENTAL 3 man crew with equipment per hour $ 2 man crew with equipment per hour $ 1 man crew with equipment per hour $ EMERGENCY RESPONSE 3 -man crew with equipment (Evening, weekend, or holiday call -out) per hour $ TREE INVENTORY AND per tree site $ GPS INVENTORY (Optional) per tree site $ TREE INVENTORY UPDATES per tree site $ Signature (Company Representative) Name of Company Date Submitted 16 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between, , hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Request For Proposals (R.F.P.), proposals were received, on the date specified in the R.F.P.; and WHEREAS, City did accept the proposal of CONTRACTOR and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for Tree Maintenance Services in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Tree Maintenance Services in the City of Diamond Bar. The work to be performed in accordance with the R.F.P. dated May 12, 2011. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The R.F.P. is incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The R.F.P., CONTRACTOR'S Proposal dated , 2011, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete assigned work within 30 work days from the date work is requested. Agreement and unit prices shall remain in force, unless terminated sooner, until . Agreement may be extended per Section 14. 17 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor ubcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. 18 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1 ) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per them wages for work of a similar character in the locality in which the public works is 19 City of Diamond Bar Tree Maintenance Services RFP — 4/28/11 performed, and not less than the general prevailing rate of per them wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per them wages. Copies of such prevailing rates of per them wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 20 City of Diamond Bar Agreement 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where 21 City of Diamond Bar Agreement City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Schedule of Compensation in accordance with CONTRACTOR'S Proposal dated , 2011 in the annual amount not to exceed ($ 12.ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13JERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for *services rendered and expenses necessarily incurred prior to the effective date of termination. 14. EXTENSION OPTION: The City Council shall have the option to extend this Agreement up to six (6) additional one (1) year periods, subject to the same terms and conditions contained herein, by giving Contractor written notice of exercise of this option 22 City of Diamond Bar Agreement to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year extensions. In the event the City Council exercises its option to extend the term of this Agreement for one or more additional one year periods, the Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractors monthly compensation, the amount, if any, obtained by multiplying the contractors compensation as of the adjustment date by the percentage by which the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. If the Index is discontinued, the Director's office shall, at its discretion, substitute for the Index such other similar index as it may deem appropriate. 23 City of Diamond Bar Agreement CITY COUNCIL Agenda # 6.9 Meeting Date: June 7, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana( 6---p TITLE: APPROVE PLANS AND PECIFICATIONS AND AWARD CONSTRUCTION CONTRACT FOR THE TRAFFIC SIGNAL BATTERY BACK-UP SYSTEM PROJECT ALONG BREA CANYON ROAD, DIAMOND BAR BOULEVARD, GOLDEN SPRINGS DRIVE, GRAND AVENUE, AND PATHFINDER ROAD IN THE AMOUNT OF $134,475.00 TO VT ELECTRIC, INC. AND AUTHORIZE A CONTINGENCY AMOUNT OF $15,500.00 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $149,975.00. RECOMMENDATION: Approve and award. FINANCIAL IMPACT: For Fiscal Year 2010-2011, the Capital Improvement Program (CIP) Budget included an appropriation of Proposition C Funds in the amount of $180,000 for the design, construction, and construction management services of 11 traffic signal battery backup systems (BBS). Project Cost Breakdown: Construction Design/Const. Management Total $149,975.00 $29,400.00 $179,375.00 BACKGROUND/DISCUSSION: The installation of BBS will allow for emergency power to traffic signals at Brea Canyon Road/Diamond Crest Lane, Diamond Bar Boulevard/Grand Avenue (proposed unit upgrade), Diamond Bar Boulevard/Quail Summit Drive, Diamond Bar Boulevard/Sunset Crossing, Diamond Bar Boulevard/Temple Avenue, Golden Springs Drive/Grand Avenue (proposed unit upgrade), Golden Springs Drive/Lavender Drive (proposed unit upgrade), Golden Springs Drive/Sunset Crossing Road, Grand Avenue/Shotgun Lane, Grand Avenue/Lavender Drive, and Pathfinder Road/Brea Canyon Road -Fern Hollow Drive. These locations were selected because they are heavily traveled arterial intersections or locations that receive significant, school area traffic. Current locations with BBS include the following intersections: 1. Brea Canyon Road and Diamond Bar Boulevard 2. Brea Canyon Road and Pathfinder Road 3, Diamond Bar Boulevard and Mountain Laurel Way 4. Diamond Bar Boulevard and Pathfinder Road 5. Diamond Bar Boulevard and Grand Avenue 6. Golden Springs Drive and Ballena Drive 7. Golden Springs Drive and Brea Canyon Road 8. Golden Springs Drive and Diamond Bar Boulevard 9. Golden Springs Drive and Lemon Avenue 10. Golden Springs Drive and Grand Avenue 11. Golden Springs Drive and Lavendar Drive The project was advertised for bids during the month of May 2011. On June 1, 2011, the City received the following seven (7) bid proposals: Company 1. VT Electric Inc. 2. Freeway Electric, Inc. 3. Steiny & Company, Inc. 4. Team Econolite 5. Flatiron Electric Group 6. C.T.&F. Inc. 7. Republic ITS Base Bid Amount $134,475.00 $143,043.00 $143,280.00 $147,652.21 $156,987.00 $161,295.00 $169,950.00 The lowest responsible bid was received from VT Electric, Inc. in the amount of $134,475.00. Staff reviewed their bid, and verified their State Contractor's License. Staff received favorable reviews for VT Electric, Inc from City of Perris, City of Placentia, and City of Rancho Cucamonga. The project is expected to be complete within thirty (30) working days. PREPARED BY: Rick Yee, Senior Civil Engineer REVIEW David d"Liu, Director of Public Works Attachment: Contract Agreement 2 Date Prepared: June 1, 2011 Ilei 7� �i► �1►M Y The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between VT Electric Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR VT Electric Inc. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Traffic Signal Battery Back -Up System Project No. 25611 in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Traffic Signal Battery Back -Up System Project No. 25611 in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated May 2011 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 31, 2011, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within Thirty (30) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $1,000,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $1,000,000 each person; $1,000,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $1,000,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $1,000,000 each accident; $1,000,000 aggregate. 5) Automobile - Bodily Injury $1,000,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $1,000,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; N 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages: Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in 3 any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and. its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and 4 CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated May 31, 2011. 12. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WIIEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No.763236 VT Electric Inc. 86-9W—.--9Street Upland, CA 91786 Date lylval CITY OF DIAMOND BAR, CALIFORNIA STEVE TYE, MAYOR Date ATTEST: Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time NOV Date 0 Agenda # 6.10 Meeting Date: June 7, 2011 M nZ, TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: APPROVAL OF CONTRACT AMENDMENT #1 WITH RKA CONSULTING GROUP FOR A COST NOT TO EXCEED $275,000 AND APPROPRIATE $36,000 FROM THE GENERAL FUND TO PROVIDE BUILDING & SAFETY SERVICES FOR THE REMAINDER OF FY201 0-11. RECOMMENDATION: Approve. FISCAL IMPACT: The proposed contract amendment will require an increase of $36,000 above the amount previously allocated for FY2010-2011 Building and Safety contract, services. BACKGROUND / DISCUSSION: On October 19, 2010, the City Council approved an agreement with RKA to provide interim Building & Safety services through FY201 0-11 at a cost not to exceed $210,000. The City has incurred costs of $203,691.25 for Building & Safety Services provided by RKA through April 2011. As a result of an unusually high volume of building -related code enforcement matters, the original contract amount of $210,000 with RKA will be exhausted in early June 2011. Prepared by: Anthony Santos Management Analyst Reviewed by: MIT Q, Me] _11 0 Attachments: 1. Contract Amendment #1 2. Consulting Services Agreement dated October 19, 2010 AMENDMENT NO. I TO THE CONSULTING SERVICES AGREEMENT FOR BUILDING AND SAFETY SERVICES This Amendment No. 1 to the CONSULTING SERVICES AGREEMENT FOR BUILDING AND SAFETY SERVICES ("Amendment") is made and entered into this _ day of 2011, by and between the City of Diamond Bar, a municipal corporation (hereinafter referred to as "City") and RKA Consulting Group, Inc. (hereinafter referred to as "Consultant.") RECITALS A. City and Consultant heretofore entered into a Consulting Services Agreement for Building and Safety Services dated October 19, 2010. B. The parties now desire to amend the Agreement by increasing the compensation to account for unanticipated costs encountered in the performance of the Agreement. NOW THEREFORE, in consideration of the foregoing and the promises and covenants contained herein, the Agreement is amended as follows: Section 3 of the Agreement is hereby amended in its entirety to read as follows: 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $275,000. Except as set forth in this Amendment, all other terms and conditions set forth in the Agreement shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 to the Consulting Services Agreement for Building & Safety Services as of the day and year first set forth above. ATTEST: CITY OF DIAMOND BAR an Tommye Cribbins, City Clerk Michael Jenkins, City Attorney 0 James DeStefano, City Manager in Its: "CONSULTANT" a CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of October 19, 2010 by and between the City of Diamond Bar, a municipal corporation ("City") and RKA Consulting Group, Inc., ("Consultant'). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated September 23, 2010. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees.. I NOW, 'THEREFORE, in consideration of performance by the parties of the covenants. and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services.. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultants Proposal, dated September 23, 2010 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect October 19, 2010, and shall continue until June 30, 201% 'unless earlier ' terminated pursuant to the provisions herein. .3. Compensation.City agrees to compensate Consultan A for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by'City: Total payment to Consultant pursuant to this Agreement shall not exceed Two Hundred Ten Thousand Dollars ($210,000). 4. ' General Terms.' and Conditions..' In- the event of, any inconsistency between the provisions -of this Agreement and Consultant's proposal, the provisions of this'Agreement shall control.. 5. -Addresses. City: iames DeStefano, City Manager -Consultant - City of, Diamond Bar,, RKA Cons ' ulting Gro6p,1nd.'. 21825. Copley*. Drive 398.'Le*mo.hCreek Dr., #E. Diamond Bar, CA 9.176541.78 Walnut, CA 91789 6. Status as Independent Contractor. A. Consultant is, and shall. at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City.or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct 'of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of it . s agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,* penalties, and interest nterest asserted against City by, reason of .:,.the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the, independent contractor status of Consultant and the audit in' any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then., Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto, C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees'. Consultant-. further agrees to - indemnify and hold City harmless from any failure of Consultant to comply with applicable workers compensation laws. City shall have the right to offset, against the amount of any fees due to Consultant -under- this Agreement any amount due. to City - from Consultant as a result of Consultant's failure to promptly pay to City, any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure, and comply with. all federal, state and, local governmental permit'. or licensing requirements, including but not limited to the City of. Diamond Bar, South Coast, Air Quality Management District,* and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the, requirements in Section 6.- Additionally, the City shall have the right to offset against the. amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant' I s failure to . comply with Section 6.. 7. Standard of, Performance. Consultant shall perform all work at the standard of care and -skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall -indemnify,* fend ..with counsel'� approved by City, and hold harmless City, its officers,.. officials, employees .and volunteers from and against allliability, loss, damage, expense;. cost (including.without - limitation, reasonable attorneys fees, expert- fees and all - other costs and fees. of jitigatioh) of every very -nature arising, out of or in connection with Consultant 's negligence; recklessness or willful misconduct in the performance 'of work hereunder or its fbilure'to comply with - any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to - the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable,. then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have, been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive -general liability insurance with minimum limits. of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as - a result of wrongful or. negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services' under this Agreement', (2) property damage insurance with"a minimum limit of $1,000,000-00; (3) automotiv6, liability insurance, :,with minimum. combined single limits* coverage of $500,000.00; (4), professional liability. insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per. occurrence and at least $1,000,000 aggregate; I . and (5) worker's compensation insurance with a minimum "limit -of. $1,000,000.00 or the amount required by law, whichever is greater. 'City, its ,of icers, employees, attorneys, and volunteers shall be named as additional insureds on the -policy(ies) as to comprehensive general liability, property. damage, e, and automotive liability. The policy (ies) as to comprehensive general liability, property, damage, and automobile 'liability shal[ provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policie's shall provide that the insurance coverage shall. not be'non-renewed, canceled-, reduced, or'otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (M) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage..- B. All policies of insurance shall -cover-the obligations of Consultant pursuant to the terms of this -Agreement; shall I be issued by arr. insurance company which is ' authorized to do business in the State of California or which is approved in writingby the City; -and shall be placed. with a current A.M. Best's -rating of no les's that A VII. - Consultant shall `submitit -to.City*. (1) insurance.Ceftificates'iidic8ting .** compliance with -the minimum: worker's co ensation: insurance: requirements above,- 3- and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements. above., not less that one .(1) day prior to beginning of performance under this Agreement.. Endorsements shall be executed on, City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in' the course of its duties may have access to confidential data of City, private individuals, or employees'of the City.. Consultant covenants that all data, documents, discussion, or other information developed or received ved by Consultant or provided for performance of this Agreement are deemed confidential'and shall not be disclosed by Consultant. without written, authorization by City shall City. Cithall grant. such authorizationif disclosure is required by law. All City data.. shall be returned Od to City upon the termination of'this Agreement. Consultant's covenant under this section shall survive the termination of thi's Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of aproprietary nature specifically for and in connection With certain projects, the City shall not, exceptwithConsultant's prior written consent, use the same for other unrelated projects. 11. Owners*hip- of Mat erials. All materials provided by 'Consultant in the performance 'of this Agreement shallbe and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Inter est. A.- Consultant covenants. that'it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected. by the services .to be performed by Consultant under this Agreement, or which would conflict in. any manner with* the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person. having any such interest. shall be employed, by it. Furthermore, Consultant shall avoid the appearance of having. any, interest which y would conflict in any manner with the performance .of its services pursuant to this Agreement. B. Consultant 'covenants. not to give or receive any compensation, monetary or otherwise, to.or from the ultimate vendor(s) of hardware or software to City as-a.resuft.of the performance of this Agreement. Consultant's covenant under. this section shall survive the termination of this Agreement.. 13.. Termination. Either party may terminate this Agreement with or. without e ' cause upon fifteen (15) 'days' written notice to the other party.* However,Consultant, shallnot terminate this. Agreement during .the provision of services .on* a particular., . project. The effective 'date of termination shall be uponthie date. specified in the notice. .of termination, or,. in the event no date.. is specified, upon. the fifteenth: (15th) 'day . following . . *deliv*dry of the notice* In the event. of. I such termination,. City agrees to :pay. s termination.. sfactoril rendered prior to e effective term n Consultant satisfactorily th effecti on" It.ant for'service' 4' Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel: Consultant represents that it has, or will secure at' its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right .to determine the assignment of. its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity, A. Consultant shall not discriminate as to race; .color; creed, religion, sex, marital status, national origin, ancestry, age, physical ;or mental handicap, medical condition, or sexual orientation, in the performance of'its services and duties. pursuant to this Agreement, and will comply with all rules and regulations.of City relating thereto. Such nondiscrimination shall include but riot be limited to. the following: employment, upgrading, demotion, transfers; recruitment or . recruitment advertising; layoff or termination; - rates' of pay or other forms of compensation; and selection for training, . including apprenticeship. B. Consultant will, in all .solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that, all qualified applicants will receive consideration for employment without.:regard to. race, color; creed, religion; sex, marital status, national origin, ancesfiry, age, physical or mental handicap, medical condition, or sexual orientation. C. .'Consultant will cause the foregoing provisions to be inserted •in. all . ..subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies. or raw materials. 16. Assignment. Consultant -shall not assign•.or transfer any interest in this 'Agreement .nor the performance' of any of Consultant's obligations hereunder, .without the prior written consent of. City, and any attempt by Consultant to. so .assign this ' Agreerrient or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and. regulations of the federal, .state, and local governments. 18. Non -Waiver of Terms, Rights and Reme'dies..Wai :er by either party•of., any one or more of the conditions of perforr. ance'under•this'Agreement'shall•not;be a .: :• waiver of -'any other condition of performance under this Agreement...ln, no' event shall ! :.:'.the' making by City' of any payment to Consultant constitute•.or be construed as a waiver ' by City, of any breach of covenant, or any default ,which, may then exist ori •ahe `part of. 5 Consultant, and . the making of any such payment by City .shall in no way, impair or prejudice any right or remedy available to City with regard to'such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence. any legal or equitable action or proceeding to enforce or interpret 'the provisions of this Agreement,. the prevailing party in such action or proceeding shall be .entitled to recover its. costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses'and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties, hereto for .mediation. A thirdparty, neutral mediation service shall be selected, as agreed upon by the parties and the costs and. expenses.thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator. ediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City .Council's. decision .shall be. final.. The parties agree. to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that. referral of any such .dispute or controversy, and mutual good faith efforts to resolve the same: thereby, shall be : conditions precedent to the institution of any action or proceeding, . whether, at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, . or reports 'required. by this Agreement shall. be .deemed received on (a) the day of delivery. if. delivered by hand during..regular business• hours or by facsimile before, or during regular. business. hours; or (b) on the third business day following deposit in the United . States mail, postage prepaid, to'the addresses heretofore. set forth in the Agreement, or to such other addresses as, the parties may, from time to. time, designate in writing pursuant to'the provisions of this section: 22. Governing Law: This . Contract shall. be interpreted, construed, and enforced in accordance with, the laws of the State of California. 23.: Counterparts. , .This. Agreement may be executed in. any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument: 24... Entire Agreement. This Agreement, and any other documents -incorporated.. hereln ...by : specific* . reference, represent the .entire.: and integrated. agreement between Consultant and City. This Agreement supersedes .all, prior oral or . written negotiations, .representations or agreements. This Agreement may. not. be amended;. nor'any provision or breach hereof waived, except in a writing signed by the . parties which expressly refers to this;Agreement. Amendments on.behalf of the City will only be valid if signed by the City Manager or, the Mayor and attested by the City. Clerk. 25...: Exhibits. All exhibits referred to in this Agreement are . incorporated herein by.this reference Agenda Item - 6. 11 Meeting Date: June 7, 2011 CITY COUNCIL S.APW OP AGENDA REPORT - TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, TITLE: APPROVE RKA BUILDING AND BAR. RECOMMENDATION: Approve. FISCAL IMPACT: City Man CONSUL -TING ROUP SAFETY SERVICES FOR AS THE PROVIDER OF THE CITY OF DIAMOND Funds for this contract are included within the adopted Fiscal Year 2011-2012 budget (001-5220-45201). The budget amount allocated for Building and Safety contract services is $238,745. BACKGROUND: On September 24, 2010, the City terminated its Building and Safety services contract with D&J Municipal Services, ending an 18 -year relationship with the firm. On September 27, 2010, under the City Manager's authority, Walnut -based RKA Consulting Group (RKA) became the City's interim Building & Safety services provider, and on October 19, 2010, the City Council approved a contract naming RKA as the interim provider until the end of the current budget year. In mid-February 2011, the City issued a Request for Proposals (Attachment 2) to nine Los Angeles and Orange County -based firms that provide building and safety consulting services, as well as the Building and Safety Division of the Los Angeles County Public Works Department. Seven proposals were received in response to the RFP by the March 11, 2011 deadline. In May, staff interviewed the four firms whose proposals best fit the RFP criteria while offering competitive fee schedules. At the conclusion of the evaluation process, RKA proved to be the most qualified candidate, a determination which is supported by RKA's track record of providing the community with a highly -skilled technical staff and outstanding customer service. ANALYSIS With the exception of having an in-house Permit Technician since 2006, Diamond Bar has utilized contract providers for the delivery of all of the City's Building and Safety services since its incorporation. The previous service provider, D&J Municipal Services, was paid 60% of all plan check and permit revenues generated by the Building and Safety Division. In return, D&J provided a part-time Certified Building Official, as well as a full complement of plan checking, inspection and administrative services needed to ensure high customer service levels. This contractual arrangement was beneficial to the City in that it virtually assured staffing levels were optimized at all times, and expenses never rose above revenues. Through the RFP process, staff sought to locate a firm that could best meet or exceed the technical and customer service levels provided by D&J, and to do so at a competitive price. RKA's Staffing Resources Walnut -based RKA describes itself as "a full-service municipal consulting firm with over 30 years of experience serving public and private agencies." The company employs more than 20 full-time employees in addition to its executive staff. Above all, RKA has an exemplary professional reputation, and is regarded by its peers as among the very best in the industry. The quality of service provided to both the City as an agency and the City's external customers has resulted in very high levels of customer satisfaction. The project team includes Raymond Tao, RKA's Director of Building and Safety, who is prepared to continue as Diamond Bar's Building Official. Mr. Tao is a seasoned building official, serving in the same capacity at the nearby communities of Walnut and La Verne. During his tenure as Interim Building Official, Mr. Tao's list of accomplishments includes the following: • Adoption of the 2010 building code updates; • Providing invaluable technical analysis and advice relative to the new City Hall/Library project; • First response to after-hours emergencies; • Working closely with the City Prosecutor on several complex enforcement matters; and • Resolution of issues that enabled the resumption of the Shell Station renovation project at 206 S. Diamond Bar Blvd. In addition, the RKA team quickly embraced Diamond Bar's CityView permit tracking system, and by doing so, significantly improved the efficiency of Building and Safety's day-to-day operations. The previous contractor's aversion to CityView, and the corresponding phasing out paper-based recordkeeping, had been an ongoing City management concern. RKA proposes to retain the existing project team that has served Diamond Bar during the interim consulting services contract. RKA's Diamond Bar team has extensive experience serving municipalities similar to Diamond Bar, and each member of the team Building and Safety Consulting Services Agreement Page 2 has demonstrated exceptional technical and customer service skills during their eight months of service to the City. This contrasts markedly with some of the other candidates, who assembled teams in their proposals who had never previously worked together, outsourced some positions, and even included individuals who had never previously served in the capacity of Building Official. In addition to the staffing and services listed in RKA's proposal, and at no additional cost to the City, RKA will provide weekly office hours during which the Senior Plans Examiner would be available at City Hall to assist applicants on a walk-in basis with their plan check questions. With the approval of the Community Development Director, RKA will provide the City with additional professional staffing as part of the firm's cross - training efforts—again at no addition cost. Cost Comparison The current interim contract with RKA is on a billable hour fee schedule. The primary disadvantage of a time -and -materials billing structure is that operating costs could exceed revenues during those months when permit activity is low. Most of the proposals received for the long-term contract—including RKA's—included commission -based fee schedules, where compensation is a percentage of plan check and permit fees received each month. The table below summarizes the proposed fee schedules from the seven RFP respondents: To compare how these rate structures would translate into actual costs to the City, staff used March 2011 as a sample billing period. During that month, the City received Building and Safety Consulting Services Agreement Page 3 HOURLY RATES (for out -of -scope & COMPANY FEE STRUCTURE non -percentage -based services Building Inspector Plan Permit Official Checker Tech Charles Abbott Associates 60% of all fees $122 $90 $97 $66 Infrastructure Engineers g 60%, up to $25K 50%, $25K+ to $50K $125 $75 $110 $45 (formerly AAE) 40%, above $50K JS Consulting Engineers 65% of plan check fees Hourly for all other tasks $120 $65 $75 $45 65%, up to $25K RKA Consulting Group 50%, $25K+ to $50K $110 $75 $75 $65 40%, above $50K Hourly for Bldg Official Transtech Hourly for Permit Tech $95 Not provided $60 50% of plan check fees 40% of permit fees VCA Code Group 58% of all fees Not provided $80 Not provided Willdan Engineering 70% of plan check fees Not provided 60% of permit fees To compare how these rate structures would translate into actual costs to the City, staff used March 2011 as a sample billing period. During that month, the City received Building and Safety Consulting Services Agreement Page 3 approximately $39,850 in plan check and permit revenues. The table below ranks how each firm would have invoiced the City for this billing period: JS Consulting $29,267 Transtech $28,439 Willdan $27,532 Charles Abbott $23,912 RKA $23,676 VCA $23,115 Infrastructure Engineers $22,427 Bold identifies the firms that were interviewed for the contract In the example above, the difference between the highest and lowest invoices among the four firms interviewed was $1,485($17,820 annually if March is assumed to be an average month). This differential was found to be narrow enough for staff to focus on the merits of each proposal, the personnel proposed for Diamond Bar, and the additional information learned through the interview process. Consideration of all of these factors led staff to conclude that RKA would be the best long-term choice for Diamond Bar. Conclusion RKA is uniquely qualified to provide building and safety services to Diamond Bar for the following reasons: • RKA has a track record of outstanding technical expertise and customer service to City Hall and its customers; • Diamond Bar will continue to be served by a highly talented, seasoned, and customer -oriented Building Official; • RKA has an exemplary professional reputation; and • RKA has offered Diamond Bar a competitive fee structure to continue serving as the City's Building and Safety service provider. Prepared by: Reviewed by: Greg Gubman, AICP Community Development Director Attachment: David Doyle Assistant City Manager 1. Professional Services Agreement with RKA Consulting Group Building and Safety Consulting Services Agreement Page 4 ATTACHMENT I PROFESSIONAL SERVICES AGREEMENT BUILDING OFFICIAL SERVICES THIS AGREEMENT is made as of , 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and RKA Consulting Group, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide building official services to City as described in Exhibit "A", the City's Request for Proposals dated February 16, 2011. B. Consultant represents that it is fully qualified to perform such building official services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B", the Consultant's Scope of Services, attached hereto and incorporated herein by reference. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Agreement shall take effect July 1, 2011, and shall continue unless terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 6. Addresses. City: James DeStefano City Manager City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 Consultant: RKA Consulting Group Dominic C. Milano, President 398 Lemon Creek Drive, Suite F Walnut, CA 91789 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend (with counsel reasonably acceptable to City), and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) ("Claim" and/or "Claims") arising out of, pertaining to or relating to Consultant's negligence, recklessness or willful misconduct in the performance of work under this Agreement, except to the extent that such loss or damage which is caused by the active negligence or willful misconduct of the City, or the negligence or willful misconduct of the City's independent contractors. Should the Consultant and City be unable to execute a conflict of interest waiver in furtherance of the joint representation by Consultant's legal counsel, an actual, unwaivable conflict of interest exists or the City finds Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) to the extent such Claims are determined by a trier of fact to have been caused by Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be in compliance with Civil Code Section 2782.8 and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, w * hichever is greater. City, its officers, employees, attorneys, and vol ' unteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. M A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. Notwithstanding the above, Consultant shall assign Raymond Tao as its project manager for City, and City will designate Mr. Tao as the Building Official of the City of Diamond Bar. Consultant may not transfer, remove, or change its assignment of Mr. Tao without the written consent of the City. An unauthorized change in personnel may result in the City's termination of this Agreement. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rightsi, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and - costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute. or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage M. prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: By: Tommye Cribbins, City Clerk Approved as to form: By: City Attorney "CONSULTANT" By: Its MICK019[cla•019 Na 7 Steve Tye, Mayor City.of Diamond Bar Request for Proposal Building & Safety Services PURPOSE The. City of Diamond Bar is seeking bids from qualified firms to provideprofessional Building & Safety related services, including on-site managerial and technical staff as described herein. CITY` BACKGROUND The City of Diamond Bar is a primarily residential community with a current population of approximatelY 60;000 residentsresiding m roughly 18;000 dwelling units. Diamond Bar covers nearly 15 square miles and is located in southeastern Los Angeles County. Diamond Bar is a General Law city incorporated in 1989 operating under the Council/Manager form of government. The City's five Council Members are elected at large and serve as the policy-making legislative body. The Council also appoints a five. member Planning. Commission that is empowered to set development conditions that are enforced' at the plan check and building inspection levels CURRENT BUILDING & SAFETY OPERATIONS The City's Building & Safety services are a division of the Community Development Department overseen by the Community Development Director. The City of Diamond ,Bar employs 'a full time Permit Technician serving. as the main front counter presence for the, Building & Safety Division: From 1994 to 2010, all other Building & Safety staff, including the Building Official, Senior Building Inspector, and. Plan Check . personnel have been maintained under 'a professional`services/consulting agreement, with permit and inspection revenues split at a 60% consultant/40% City'arrangement. InSeptember 20.10, the City contracted with a new; Building & Safety consultant on an interim basis. ° The interim consultant provides the same level of. service and' personnel but bills at an hourly rate. It is anticipated that the interim consultant will remain on contract for an additional 4-5 months. SCOPE OF WORK General Responsibilities At the direction of the City, the selected firm would assume complete responsibility for the operation of the City's Building & Safety services needs. General responsibilities of the selected City of Diamond Bar Request For Proposal- Building & Safety Services.. Page 1 O:\RFP\BUILDING& SAFETY SERVICES\BUDDING SAFETY SERVICES RFP 2-16-11:DOCX firm include, but are not limited to, interpreting and administering codes in accordance with State law, providing timely and accurate r information to the City and public regarding any changes or amendments to applicable building & safety codes or building construction standards, offering specialized technical support to assist City Staff in providing development or code enforcement (related to violations of building & safety standards) services as needed; performing on-site inspection services for capital projects undertaken by the city, and attending and participating in public and internal staff meetings as directed. The City of Diamond Bar is committed to providing the most efficient and timely customer service possible to meet the needs of the community. The selected firm will be expected to provide excellent front-line customer service to the City's patrons, responding quickly and effectively to the walk-in, telephone,, and electronic inquiries of the public related to Building & Safety services. The firm shall also maintain all Building & Safety files and records in hard copy, electronic format, and on the City's online CityView tracking system as appropriate. The .selected firm may also be required to develop, establish, or recommend City policies and procedures to maintain or improve the City's Building & Safety operations. The firm will be expected to work closely with all City departments and ensure the appropriate requirements of those departments are incorporated in the Building & Safety Division's operating standards; and processes. The City will provide office space, furnishings, on-site computer equipment and access, and payment of on-site utilities. All other costs, including equipment and vehicle expenses are the sole responsibility of the selected firm. Plan Check Services The selected firm shall provide certified or, registered plan check professionals to review all building plans submitted to the City. All submitted plans shall be checked against all applicable building, electrical, mechanical, and plumbing codes and local ordinances. All plans meeting requirements shall be approved. However, those' plans not initially meeting requirements shall be provided with a summary of the necessary changes or corrections that must be made prior to, approval. The selected ; firm shall review conceptual plans for proposed developments requiring discretionary approval, including Development Review and Conditional Use Permit applications, in order to provide the Planning Division with conditions of approval for such applications. The City of Diamond Bar expects efficient turn -around times for plan check services. Plans for single story additions under 600 total square feet shall be checked on-site, over the counter, by qualified personnel provided by .the selected firm. All other projects requiring plan' check. services shall be completed within the following timeframes, at a location determined and provided by the selected firm: Single Family Residential: Five (5) Business Days Multi -Family Residential/Light Commercial: Ten (10) Business Days. a Other Complex Non -Residential Projects: Ten (10) Business Days ® Resubmitted Projects: Five (5) Business Days City of Diamond Bar Request For Proposal— Building & Safety Services Page 2 Inspection Services The selected firm shall provide qualified Building Inspectors on an as -needed basis to perform on-site building inspection services during the course of construction to ensure compliance with California and City Codes and any conditions imposed on the project by the City Council and/or Planning Commission. Daily records of inspection activity shall be maintained, with each phase of construction inspected, approved, and documented as required. Building Inspectors may be required to maintain regular office hours as directed by the City. All inspections shall be scheduled and performed within one (1) business day of the request. Emergency Response In the event of a local or regional emergency or disaster, all on-site personnel provided by the selected firm shall be accessible, available, and prepared to provide Building & Safety services as directed by the City. REQUIRED PERSONNEL To meet the scope of work established above, the selected firm shall provide the following qualified personnel: 1. Building. Official : The. selected firm' shall provide a. highly ,qualified individual., to serve- as the City's Building' Official, supervising the daily operations of the Building & Safety Division, and reporting directly to the ' Community Development Director. `The Building Official shalt also be qualified to complete small over-the-counter plan checks. The Building Official shall serve as the authorized: supervisor of the selected firm's employees and"the City's Permit Technician and be the -direct point of contact for communications/inquiries between the firm and the City. The Building Official shall maintain office hours for a period of 15-20 hours per ' week, but must i remain accessible to City Staff during regular business hours. and during non -business hours in the event of an emergency, 2. ' Building Inspector(s) The selected firm shall provide a highly qualified Building Inspector to maintain regular , full-time office hours/inspection services. In_ the event of increased volumes or workloads, the selected firm shall provide additional qualified Building Inspectors on an 'as -needed basis, 3. < Plan' Check Professionals The selected firm shall provide qualified. plan check professionals on a part-time, as needed basis. The firm shall provide such. personnel based on the volume of work and the City's expected plan check turn-around:times shown above: City of Diamond Bar. Request For Proposal = Building & Safety Services Page 3 4. Permit Technician The selected firm shall provide a qualified employee .to, provide. front counter coverage at all times during which the City's in-house Permit Technician is unavailable, such as., lunch breaks, 9/80 days off, vacations and sick leave. PROPOSAL FORMAT AND-CONTENT .. . Bidders shall prepare a proposal for the scope of work described above, which must include: Cover Letter Include a cover letter summarizing the terms of the proposal and the firm's overall understanding of the City's Building & Safety services needs. Building & Safety Division Team Roster Identify each team member, their prospective duties and title, professional accreditations/ educational background, technical skills, and Building & Safety service experience in similar cities. Company's Experience/References List a minimum of three public agencies of similar size and scope that your firm has provided Building & Safety services for in theo past. two years,; with references for each (including the organization; name of contact/title, address; phone number, and specific services provided). If any portion of the services were sub-contracted, provide similar information. Cost Estimate Provide an itemized cost estimate for the complete scope of work described above SELECTION OF VENDOR The City will award the contract for Building & Safety services based on a combination of factors including, but not limited to, overall qualifications, past experience with. similar projects, references, and proposed cost. The selected firm shall enter into a Consulting Services Agreement with the City of Diamond Bar. A Statement must be made in the firm's proposal that all: terms and conditions are acceptable: The selected firm shall submit a "Statement Certifying Insurance Coverage certifying that the City's required insurance coverage will be obtained and that said coverage is prerequisite for entering into a Consulting Services Agreement with the City. Insurance requirements shall also include coverage for` professional liability/errors and omissions. Failure to meet the City's insurance requirements shall result in disqualification. Please see the attached standard Professional Services Agreement for related information. The City reserves the right to reduce or revise elements of the scope.of work prior to the award of any contract. Furthermore,: the City reserves the rightto reject any or all proposals submitted and no representation is made;. hereby that any contract will be awarded pursuant to this City of Diamond Bar Request For Proposal Building& Safety Services Page 4 Request for Proposal; or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind which may be incurred by a proposer. All proposals submitted to the City in response to this Request for Proposal shall become the property of the City. 411 : -M, City. of Diamond Bar Request For. Proposal —` Building & Safety. Services Page S CONSULTING.SERVICES AGREEMENT THIS AGREEMENT is made as of , 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and Inc., ("Consultant'). R'EC ITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated 12011. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW; THEREFORE, in consideration. of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1 Consultant's Services. A. Scope of Services. The nature and scope of .the specific services to be performed by Consultant are as described in. Exhibit "B" the Consultant's Proposal, dated , 2011 to the City's Request for Proposals. B. Leven of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit. "13.11 2. Term of Agreement. This Contract shall take effect 2011, and shall continue until unless earlier terminated pursuant to the provisions herein. 1 Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made .only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed ($ ). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant:. City of Diamond Bar 21825 Copley Drive Diamond Bar; CA 91765-4178 ty q R g ty, Services Page 6 C,i of. Diamond Bar Re uest For Pro osal - Building &Safe 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a - wholly independent contractor. Consultant shall have no power to incur, any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have . control over the conduct 'of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner; represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes,' assessments,. penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain. the validity of a wholly independent en City and Consultant, then Consultant contractor relationship between agrees to reimburse City for all �including ccountingand atorne s fees, es, arising out of such adad any appeals elatingthethereto.C. Consultant shall fully comply .with the workers' compensation law regarding Consultant' and Consultant's employees. ` ' Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from.. Consultant as a` result of Consultant's' failure to" promptly pay to City any reimbursement or indemnificationi arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, 'state and local governmental permit or licensing requirements, including but not limited .to the City of Diamond: Bar, South Coast Air Quality Management District, and California Air Resources Board. 'Consultant further agrees to indemnify and hold City harmless from any. failure of Consultant to comply with' the requirements in Section 6. Additionally, the Cityshall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7: Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession . under similar conditions. 8. Indemnification. Consultant shall indemnify, defend (with counsel reasonably acceptable to City), and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) ("Claim" and/or "Claims") arising out of, pertaining to or relating to Consultant's negligence, recklessness or willful misconductin the performance of work Under this Agreement, except to the extent that such loss or damage which is caused by City of Diamond Bar Request For Proposal - Building Safety Services. Page T. the active negligence or willful misconduct of the City, or, the negligence or willful misconduct of the City's independent contractors. Should the Consultant and City be unable to execute a conflict of interest waiver in furtherance of the joint representation by Consultant's legal counsel, an actual, unwaivable conflict of interest exists or the City finds Consultant's legal counsel unacceptable, then Consultant shall reimburse the City, its costs of defense, including without, limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. The Consultant shall . promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) to the extent such Claims are determined by a trier of fact to have been caused by Consultant's.negligence, recklessness or willful misconduct. It is expressly understood and ,agreed that the foregoing provisions are intended to be in compliance with Civil Code Section 2782.8 and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents; and independent contractors in performance of services under this Agreement; (2) property damage, insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors - and omissions) to cover or partially cover damages that may be the result: of errors, omissions, or negligent acts of Consultant, in an amount .of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's. compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers; employees, attorneys,. and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed; canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to :the terms of this Agreement; shall be issued by an insurance company which is authorized to .do business in the State of Cal.ifornia or which is approved in writingby the City; and shall be placed with a current A.M.;Best's rating of no less that A VII.. : Cityof Diamond Bar Request For Proposal Building 4 Safety Services Page 8 Consultant shall submit to City (1) insurance certificates indicating compliance .with the minimum worker's compensation insurance' requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional. Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the.City. Consultant covenantsthat all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects,. the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this 'Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however,. make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person ,having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware.or software to City as a result of the performance of this. Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. i 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the' other party. However, Consultant shall not terminate this. Agreement during the provision of services on a particular project.: The effective date of termination shall` be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth, (15th) day Page 9. City of Diamond Bar Request For Proposal -Building &'Safety Services following delivery of, the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered. prior to, the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue. performing services. 14. Personnel.__ Consultant represents that it has, or will secure at its `own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be. qualified to perform such services. Consultant reserves the _right to. determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as. to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation;, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard . to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer- any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without.. the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shallbe void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement: The work product, required by this Agreement shall be utilized as ,the basis for review, and any. comments or complaints received by City during the review period, either orally or in writing, shall be City of Diamond Bar Request For Proposal - Building & Safety Services Page 10 considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies; or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes' and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver y y y y y exist on the part of b Cit of an .breach of covenant, or an default which may then Consultant, and the making of any such payment by City shall inno way impair or prejudice any right or remedy available to City with -regard to such breach or default: 20. Attorney's Fees. In the event that either party to this,Agreement shall. commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable .attorney's fees and costs, including costs of expert witnesses and consultants. 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral, of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or'. proceeding; whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United .States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to. such other addresses as the parties may, from time to time, designate _in writing, pursuant to the provisions of this section. 23. Governing` Law. This Contract shall be interpreted, construed and :enforced in accordance with the laws of the State of California. City Diamond Bar Request For Proposal =Building & SafetyServices Page 11 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed .to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may, not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by. the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. '1City" ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor Approved as to form: By: City Attorney "CONSULTANT By: Its City of Diamond Bar Request For Proposal -Building &Safety Services Page 12 Exhibit "B" Professional Services Fees Per the Request for Proposal, RKA proposes the following compensation schedule to the City of Diamond Bar for building and safety services: * 65% of Issuance, Plan Check, and Permit Fees up to $25,000 per month of fees collected by the City. w 50% of Issuance, Plan Check, and Permit Foes between $25,000 to $50,000 per month of fees collected by the City. w 40%ofIssuance, Plan Check, and Permit Fees over and above � Inspector overhead costs, such as vehicle use, mileage, auto insup ance, and vehicle maintenance. � Emergency and natural disasters (relating to building construction, such as house fires). 0 Delivery ofplans off-oita ADDITIONAL SERVICES BEYOND THE SCOPE OF WORK w Depositions and court appearances, will be billed on a"Tinnm and Materials" basis per the Hourly Rate Schedule, contained below. � Other special projects to be performed as directed by the City (i.e. plan checking ofCity facilities) will be billed on o "Time and Materi- als" � Director ofBuilding andSafety/Building and 3n{et/ Project Manager/Plan Check Engineer $ 110.00 Senior Building and Safety Inspector $ 75.00 Senior Building and Safety Plans Examiner $ 75.00 Senior Building and Safety Permit Clerk $ 65.00 Building and Safety Services CONSULTING GROUP RECEIVED R DIAMOND BA" .1011 2011 MAY May 31, 2011 Mr. Greg Gubman Community Development Director City of Diamond Bar 21825 Copely Drive Diamond Bar, CA 91765 Re: Building and Safety Services; Statement of Acceptance; Modification to Compensation Schedule Dear Mr. Gubman: It was sincerely a pleasure to meet with you and the interview panel this afternoon to discuss the possibility of providing contract Building and Safety Services to the City of Diamond Bar on a permanent basis. As a follow up to this meeting, RKA wishes to issue this letter addendum to our original proposal, dated March 11, 2011. Pursuant to the City's Request for Proposal, dated February 16, 2011, RKA Consulting Group would like to acknowledge that we have read the City of Diamond Bar Consulting Services Agreement and that all terms and conditions are acceptable as is and without exception. RKA will maintain the limits of the required insurance coverage, as outlined in the Consulting Services Agreement, including coverage for professional liability/errors and omissions. Additionally, it is our desire to modify our compensation schedule, as shown on page 48 of the proposal titled "Professional Services Fees" and propose the following under the "Building and Safety Services Fee Schedule": 65% of Issuance, Plan Check, and Permit Fees up to $25,000 per month of fees collected by the City. A 50% of Issuance, Plan Check, and Permit Fees between $25,000 to $50,000 per month of fees collected by the City. 0 40% of Issuance, Plan Check, and Permit Fees over and above $50,000 per month of fees collected by the City. 398 LEMON CREEK DR., STE. E, WALNUT, CA 91789-2649 0 (909) 594-9702 (626)331-8323 FAX (909) 594-2658-o WWW.RKAGROURCOM Building and Safety Services, Statement of Acceptance; Modification to Compensation Schedule Page 2 of 2 Once again, we appreciate the opportunity to propose for the City of Diamond Bar and look forward to continuing our working relationship with your City. If you have any questions, please feel free to contact me at (909) 594-9702 or by email at dmilano@rkagroup.com. - ---- - Sincerely, 1-11 Dior--'�/LA'c P. Dominic C. Milano President (Raymond Tao Vice President/Director of Building and Safety R K X CONSULTING GROUP 398 LEMON CREEK DR., STE. E, WALNuT, CA 91769-2649 0 (909) 594-9702 (626)3311-6323 FAX (909) 594-265B - WWWRKAGROUP.COM E March 1,2011 Proposal foro. Submitted by: jL Submitted by: Table of Contents KA*A Building and Safety Services CONSULTING GROUP Section I i I i Building and Safety Services CONSULTING GROUP Cover Letter M 09 Z —W V" 2 IX) K March 11, 2011 Mr. Greg Gubman Community Development Director City of Diamond Bar 21825 Copely Drive Diamond Bar, CA 91765 RE: Building and Safety Services Dear Mr. Gubman: RKA Consulting Group is thankful for the opportunity to submit this proposal in response to the City's Request for Proposal (RFP) for professional building and safety services for the City of Diamond Bar. It has been a great transition period these last few months and we hope to continue to provide outstanding customer service for the residents of City Diamond Bar. Our continued goal to provide the City with exceptional technical capability can be seen in our expansion of professionally certified staff. In addition, our understanding of the current budgetary environment enables us to tailor a fee schedule to make the best use of the City's resources, while also providing an optimum level of service to the City. Some highlights of our recent accomplishments include: • A smooth transition period without any support from the prior Building and Safety staff. • Building Codes and Fire Code ordinance adoption. • Maintenance of an increased code enforcement activity. • Incorporating CityView into daily Building and Safety operations. • Limiting increased billings through time management of personnel. • Utilization of a larger pool of certified RKA staff for city building and safety services. • Improved coordination with other departments and management staff. • Responsiveness to all of the City and public's needs. Additionally, RKA has the following attributes for maintaining our Building and Safety services for the City of Diamond Bar: 398 Lemon Creek Drive, Suite E - Walnut, CA 91789 - (909) 594-9702 KA*A Building and Safety Services CONSULTING GRoU—rW a al� Cover Letter Cover Letter—Page 2 of 2 City of Diamond Bar Building and Safety Services 0 Working at least the same level of service at a reduced cost. © California Certified Accessibility Specialist as required by State law. 0 Corporate office and current building and safety contract clients located within close proximity to the City of Diamond Bar. 0 Established working relationships with local contractors due to longstanding building and safety contracts with the Cities of La Verne and Walnut. 0 Ability to provide immediate service at the City's request. ® Chinese -speaking capability. 0 Professional Engineer as the Building Official. 9 We will continue to strive to improve the organization of the Building and Safety division, maintain the accomplishments listed above, and be cost- conscious. Over the course of the last few months, we believe that we have demonstrated that RKA's team is qualified and capable of providing the full -range of professional quality services that the City has come to expect. This proposal further outlines RKA's service capabilities, technical skills, and professional accreclitations of our team. We appreciate the opportunity to propose for the City of Diamond Bar and look forward to continuing our working relationship with your City. If you have any questions, please feel free to contact me at (909) 594-9702 or by email at rtao@rl,,agroup.com. Sincerely, Raymond Tao Director of Building & Safety Dominic C. Milano President 398 Lemon Creek Drive, Suite E - Walnut, CA 91789 (909) 594-9702 KA*JA -vices Building and Safety Sei CONSULTING GROUP Project Team About RKA Consulting Group: RKA Consulting Group, aSmall Business Enterprise, is afu|l-sarvce municipal consulting services firm, with over 3Oyears o{experience serving public and private agencies. Currently' RLKAisaprivately held corporation owned and operated byjoint principal owners, Dominic Milano and David Gilbertson. RK/\score executive team iomade up of Steve Lorioo' Director ofEn- Qinoering;Joseph Palencia, Director of Municipal Services; Raymond Tao' Director ofBuilding and Safety; and |ason\8/alday` Director ofContract Administration. The rest ofQ.KA'm team is comprised of over 2Ofull-time professional staff members, lending their knowledge and expertise inuvariety ofdioci- RK/\'s office is located o1398 Lemon Creek Drive, Suite EWal- nmt, California, which is approxi- mately three miles from the City of Diamond Bur. Our office can be reached bytelephone at/gO9\594- 97O2.byfax ot/909\S94-2658'or via the web atvvvvvv.rkngroup.conn. Our Mission: Our mission istoexceed the ex- pectation ofour clients, providing the highest standards ofreliability and technical expertise while striv- ing tonnantancost-effecdveao|u- dona. =� Approach each project undcon- trac with a commitment to value and efficiency. =* Use our cumulative knowledge usateam togenerate sophisti- cated workflows and innovative problem -solving techniques. => Deliver projects expeditiously while maintaining the highest quality of service. =* Constantly improve and evolve our services byreviewing each project we complete. Asone ofthe industry's leading mu- nicipal consulting firms, [\KAvvoo built upon the intent 10not only meet our client's expectations, but to surpass them. Since |9U|. HLK/\ has evolved into udiversified, well- respected company, with ustandard ofservice recognized industry -wide for its unwavering pledge toexcel- lence. Ronald Kronzer,the founder of[lKA. sought to gain clients by providing high quality yet cost- efficient engineering and building services. Building and Safety Services CONSULTING GROUP � � � � � � Project Team R«aiming to exceed our clients' ing and safety services, plan check - heck-expectatona,vvahavebeenableto expectations, we have been able to ing,construction administration and prosperinahich|yconmpeddve--- inopechonrplanning,code en6orce- nnurket.Our expert team ofongi- rnent, NPDEScompliance, traffic noeraand technicians strives to engineering, water engineering, and provide this superior level ofser- more. Additionally, we have main - vice in order toforge laotingre|a- tuinad services for clients in the tionshipawith clients that extend private sector, providing assistance beyond the realm ofsimply being with design surveys, site planning, 'contract staff. I1imthis continued civil engineering design, preparation dedication toour founding prind- ofplans, specifications, reports and plamthat has enabled us and our mtudieo, cost estimating, plan proc- clientstosucceed project after essing, land surveying, and con - project and year after year. otrucdonstakinQ. R.K/\can offer all 77TRM-.T of the following services: Over the past few decades, RK/\ has expanded its scope ofservices substantially and has grown signifi- cantly asofinancially sound and profitable firm. We have main- tained solid partnerships with a great many ofour original municipal clients while also developing rela- tionships with new ones. Our{o- cuo is the same as it has always been and that iatoprovide com- prehensive and affordable services to all of our clients. Such services include municipal engineering, engineering design, build- - Building and Safety Samicea Municipal Administration => Public Works =:> Engineering =* Assessment District Engineering =* Redevelopment =* Federal & State Grant Applica- tion #iAdministration =:> Planning =� Grading Plans =� Street Improvement Plans => Water Improvement Plans => Storm Drain Plans =* Sewer Plans =:> Subdivision Maps Buildime & Safetv Services =� Coda Preparation& Amendments => Plan Checking => Inspection -Including Building Rehabilitation =� Permit Issuance &Fila Administration E V141 21 L Project Team Construction Management & Inspection => Inspection of Public Works Improvements Contract Administration => Construction Management Surveying & Mapping Boundary Surveys ALTA/ACSM Land Title Surveys Design Surveys => Construction Staking => Tract & Parcel Map Preparation =:> Legal Descriptions Design Grading & Site Plans Streets, Highways, & Structures Water Design Sanitary Sewage Collection Flood Control Management— Master Planning & Design Traffic Control Systems & Street Lighting Municipal Clients Over the years, RKA has success- fully provided municipal consulting services to the following agencies: • Arcadia • Beverly Hills • Bradbury • Buena Park • Carson • Cathedral City • Chino • Coachella • Corona • Desert Hot Springs (B & S) • Diamond Bar ( B & S) • Duarte • El Centro • Fontana • Indio (B & S) • La Cahada Flintridge • La Habra Heights (13 & S) • La Puente (B & S) • La Quinta • La Verne (13 & S) • Manhattan Beach • Monrovia • Norco • Pico Rivera • Pomona • San Dimas (B & S) • San Gabriel (B & S) • San Marino (B & S) • Sierra Madre • Signal Hill (B & S) • Temple City • Walnut (B & S) Page 3 %xKA*A Building and Safety Services CONSULTING GROUP Raymond Tao 17 Years of Experience Building Official ® Registered Professional Engineer • Certified Building Official • DSA Certified CASp • Certified Green Building Professional • Certified Plans Examiner • Certified Building Inspector • Handle Building and Safety complaints. • Provide office hours at the City (15-40 hours/week). • Manage Building and Safety functions. o Attend staff meetings. • Coordinate work between departments. • Provide plan check and inspection services. • Provide Building Code adoption service. Russell Peirson 18 Years of Experience Provide at least 2 office hours each Senior Building • I.C.C. Certified Building Inspector Project Team Inspector/Plans o I.C.C. Certified Residential/ alternate Fridays. Examiner a Commercial Electrical Inspector Plan check routine plans at the City BUILDING AND SAFETY DIVISION TEAM ROSTER and handle complaints. RKA proposes the following team to fulfill the building and safety needs of • I.C.C. Certified Plumbing Inspector the City of Diamond Bar, As you are aware, many of these team members are already performing these functions within the City of Diamond Bar on and inspection services. an interim basis. In an effort to provide exceptional service to the City, we Examiner have also expanded our staff of professionally certified personnel. The ros- ter below denotes an "at a glance" summary of our team, their qualifica- least two back, up inspectors available tions, and prospective duties. Further information on each team member, • Certified Plans Examiner Accessibility/ including resumes, can be found later in this section as well. Raymond Tao 17 Years of Experience Building Official ® Registered Professional Engineer • Certified Building Official • DSA Certified CASp • Certified Green Building Professional • Certified Plans Examiner • Certified Building Inspector • Handle Building and Safety complaints. • Provide office hours at the City (15-40 hours/week). • Manage Building and Safety functions. o Attend staff meetings. • Coordinate work between departments. • Provide plan check and inspection services. • Provide Building Code adoption service. Russell Peirson 18 Years of Experience Provide at least 2 office hours each Senior Building • I.C.C. Certified Building Inspector morning Monday - Thursday and Inspector/Plans o I.C.C. Certified Residential/ alternate Fridays. Examiner a Commercial Electrical Inspector Plan check routine plans at the City • I.C.C. Certified Mechanical Inspector and handle complaints. • I.C.C. Certified Plumbing Inspector ® Provide plan check. services • I.C.C. Certified Accessibility Plans and inspection services. Examiner • Will be the primary inspector with at ® Certified Plans Examiner least two back, up inspectors available • Certified Plans Examiner Accessibility/ on an as -needed basis. Usability ® Full-time hours at the City. ® Safety Assessment Program Certified ® Coordinate/manage inspections with 0 Certified Green Building Professional other inspectors. Page 4 Building and Safety Services Project Team' Barbara Dedeaux 79Years ofExperience Permit Clerk * Managed Building Counter for ' Community Development Department w Provides monthly and budget reports p Cover public counter onalternate Fridays, vacation, and lunch when the City Permit Clerk is of[ • Handle daily permit processing and filing. « Plan routing and coordination between departments. v Monthly reports. n General administration. | John Petty 24 Years of Experience 0 Works in nearby City of La Verne. Senior Inspector o I.C.C. Building Inspector a Will assist the assigned Senior Inspector on a regular basis including alternate Fridays. Jerry Johnson 23 Years of Experience 0 Works in nearby City of Walnut. Senior Inspector o I.C.C. Building Inspector 0 Will assist assigned Senior Inspector with vacation coverage and when heavy workload occurs. Daniel Kishpaugh 18 Years of Experience 0 Will serve as point ofcontact and Senior Plans 0 Certified Plans Examiner, Building primary plan check and supervision for Examiner Inspector, and Building Official plan checks otF(KA. \A/il| assist with public counter and • I.C.C. Certified Combination inspections onunas-needed basis. Inspector a Will review fire sprinkler plans as • I.C.C. Accessibility Inspector/Plans required. Examiner • I.C.C. Certified Mechanical Inspector • I.C.C. Plumbing Inspector • Electrical Inspector • Fire Inspector • Uniform Fire Code Inspector Page KA*mM Building and Safety Services CONSULTING GROUP �� �� Project Team Our organization and project delivery team has been assembled to provide you with atearn that has extensive experience relevant to the needs and goals ofthe professional services that you require' RKA'steam iocomprised o{25full-time professional staff members, based inour office in Walnut, California. Our team offers you several unique advantages that will ensure successful project delivery. Our key team members have been providing similar services for several local municipalities. Exhibit "/\"a1the end of this section depicts our team's qualifications for plan roviavv. and Exhibit "B" will provide avisual overview o{the entire project team. We strongly believe that our team's strength in municipal engineering and the experience o[managing similar services with other agencies make usthe right candidate for your organization. RaynnaUd Tao, P.E., C.B.O.��Krector of Building d Safety Mr. Tao is the Director ofBuilding and Safety and will act inthe capacityof the Building Official for the City ofDiamond Bar. He will be the point ofcontact and project manager for all building and safety functions. Raymond will oversee and coordinate all building activities to meet deadlines, maintain quality assurance, and provide plan check. engineering for the City of Diamond Bar. A registered professional engineer, Raymond also holds certifications asu building official, plans examiner, and building inspector. Heiaonthe forefront offuture state mandated goals b«being certified asa Certified Accessibility Specialist, Certified Green Building Professional, and ioalso accredited asuLEEDprofessional. Possessing over |Jyears o{ experience in the building industry, his combination oftechnical knowledge and design experience make him well equipped to lead a building and safety team for the City ofDiamond Bur. Mr. Tao has been successfully managing building /& safety functions for several municipal agencies. Mr. Tao currently serves oathe'8uilding Official for the Cities of Walnut, La Verne, and Signal Hill. He coordinates all building plan check KA*mA Building and Safety Services CONSULTING GROUP E E E 2 E 0 E 0% I Project Team and inspection activities for RKA for these cities. Previously, Raymond worked as the Building Official for the Cities of Desert Hot Springs and La Habra Heights on a contract basis where full building and safety services were provided. During this time, Raymond was able to streamline the organization of the Building Departments and simplify the complex and inconsistent regulations. Through supplemental training and policy enactment, the City's Building Department began to operate in a more effective manner. He has also served as the contract Building Official of the City of Indio, and assisted on-site at the City as a Plan Check Engineer. Prior to working for RKA, he worked as a plan check engineer with various cities and has thus acquired a very thorough knowledge of the Building Codes. His experience as the Building Official for local area cities and as interim Building Official for the City of Diamond Bar makes him uniquely qualified in understanding the needs of the City in providing building and safety services. Hi&Ikhts,*of.Exp6rience: 8xien'sive municipal building inspection and administration experience— 17 years • Registered professional engineer • Certified plans examiner, building inspector, and building official • CASA Certified • TEED Accredited • Expert on C.B.C. • Certified Green Building Professional Daniel Kishpaugh, C.B.O. Senior Plans Examiner Mr. I(ishpaugh has been designated to provide plan checking services and coordination for the City of Diamond Bar. Daniel has over 18 years of experience working as a supervising plans examiner, as well as 15 years as a general contractor. He is certified in the majority of the building trades and is an authority of the Building Codes. He has worked very closely with numerous developers, engineers, and architects handling a broad spectrum of building and code related issues. He was previously a permit center/plan check manager, where he prepared budgets, MAKNi 00 Building and Safety Services CONSULTING GROUP ET E E-3 Project Team policies, and code adoptions. Currently, he performs full combination plan reviews for housing tracts, multi-family/single- family dwellings, and commercial buildings; performs electrical, building, mechanical, plumbing, energy, fire/life-safety, code enforcement, and combination inspections for various contract cities. Additionally, his expertise lends itself to the training of inspection staff in code requirements, and assists in technical code requirements and interpretations. m I.C.C. Certified Combination Inspector • I.C.C. Accessibility Inspector/Plans Examiner • I.C.C. Certified Mechanical Inspector ® I.C.C. Plumbing Inspector o Electrical Inspector ® Fire Inspector ® Uniform Fire Cade Inspector Fussell Peirson Building Inspector/ Plans Examiner Mr. Peirson will serve as both the primary Building Inspector and a Plans Examiner for the City of Diamond Bar. Russell has over 18 years of experience in the construction field. He possesses excellent experience in performing residential and commercial building inspections at varied levels of completion. His thorough knowledge of the California Building Codes also enables him to perform plan reviews for residential units, industrial, and commercial buildings. Currently, Russell provides commercial and residential plan review and field inspections as a Building Inspector/Plans Examiner for the City of Diamond Bar. Prior to this, he provided similar experience performing field inspections and plan checking for the Cities of Walnut and La Verne. His current and prior duties range from permit issuance, answering building and engineering questions, field inspections, and plan review. He also has extensive computer software experience and was a computer systems administrator for several years. Page 8 sib KA*nA Building and Safety Services CONSULTING GROUP I Project Team Highlights of Experience: I.C.C. Certified Building Inspector 9 I.C.C. Certified Residentiall Commercial Electrical Inspector • I.C.C. Certified Mechanical Inspector • I.C.C. Certified Plumbing Inspector • I.C.C. Certified Accessibility/Plans Examiner • Certified Plans Examiner • FEMA Emergency Response Certified • Public Works Inspection • Microsoft Certified Barbara Dedeaux Senior Permit Technician/ Public Counter Operations Ms. Dedeaux has been designated as the primary Counter Technician for the City of Diamond Bar. Barbara has over 29 years managing public counter operations for various municipal agencies, including the City of Diamond Bar on an interim basis. She will be instrumental in providing the City of Diamond Bar with monthly reports and plan routing. For over 20 years, Barbara assisted the City of La Verne with its public counter Page 9 Building and Safety Services operations, which included receiving all plans and applications, issuing permits, maintaining building files, tracking all building plan checks, and answering general code questions. Her accumulated years of training and hands-on experience at the Cities of Walnut, La Verne, and La Habra Heights make her a valuable asset to the building and safety team. 14khli ht's 6f-Exp&ience: 1. x q Over 29 1 years of public counter and permit issuance experience ® Adept at general building and administrative functions 0 Completes Building and Safety budget and monthly reports a Maintains logs of plan checks and plan routing John Petty Building Inspector/ Plans Examiner Mr. Petty also serves in the capacity as both a Building Inspector and Plans Examiner, and will also assist with code enforcement inspections and abatement procedures. He is available to assist on an as -needed support basis for the City of 1i Project Team MYMMOMMINIONOMIR 10 Diamond Bar. John has been been readily available to assist in performing building inspections for the needs of the City. Currently, over 20 years, and has an additional_ Jerry- provides commercial and 15 years of experience in the residential field inspections for the construction field. He is currently City of Walnut and as -needed for providing as -needed inspections on Diamond Bar. In addition to field a regular basis. His plan check inspections, his duties also experience includes residential and encompass permit issuance, public tenant improvement projects, with counter assistance, and plan review. a specialization in electrical plan Jerry possesses over 23 years of review. experience in building inspection .4 -1 -1 1 In 6 f Experience.. Over; 35 years of cumoldtivi,e' building. construction, struct"'on inspection, and plan review. I.C.C. Combination Inspector ® Specializes in electrical plan review. • Managed various complex hospital, custom home, hotel, industrial, and commercial inspections • Grading inspection an an a Mona years in on-site and off-site construction. He has an extensive background in working with lenders, sub -contractors, and building officials within other city departments. His accumulated know-how from real life experience translates into expert knowledge in the inspection arena. Additionally, Jerry has a solid background in dealing with contractors, developers, and designers in handling a broad spectrum of building and code related issues. H 8x' p,btde i, c', Extensive inspect!on 6xperie n*c6-2j years L15 Page 10 Building and Safety Services III ® I.C.C. Certified Jerry Johnson Building Inspector Inspected City Building Inspector/ 0 of Plans Examiner Walnut Teen Center and City Hall Mr. Johnson has been designated as ® Assists in code an as -needed building inspector for enforcement, NPDES the City of Diamond Bar and is/has violations, and the public counter L15 Page 10 Building and Safety Services III Project Team Morik A. Farrell, C.B.O. Building Inspector Mr. Farrell will provideuo'noaded backup inspection services for the City ofDiamond Bar. Mark has served asucombination inspector, inspection operations supervisor, and structural inspection instructor. Hehas numerous certifications au well amcode enforcement experience. He has been in the Building and Safety industry for 20 years including 7yaaro as a supervisor. Currently, Mark provides building inspection services to the City of San []irnns on an interim basin. 26 66rs'.6f..BUiIajng lence vqv years as. a enforcemient supervisor , w Five -years instructing / structural inspection ' codes w ICC Certified Combination Inspector w ICC Certified Residential Combination Inspector * PC 832 Certified • Certified FENIA Disaster Response Team Page 11 Building and Safety Services Gil Petriy, C.B.O. Building Inspector Mr. Petrbhas been designated as secondary Building Inspector/Plans Examiner for the City o{Diamond Bar. Currently, heioworking part- time asaRK/\arnployeehandling the operations at Signal Hill previously performed byafull-time employee. Previously, Gil served as the Building Inspector for the City of Signal Hill for a period of 15 years asuCity employee. Prior to this, heserved aathe Building Inspector for the City ofLos /\iarnitoo for nine years. At these pos|tiono, he performed field inspections during various stages of building construction toensure compliance with applicable codes of the City, County, State, and Federal agencies. Healso performs plan check ofminor residential, commercial, and industrial improvement projects. Gil possesses over 25years of experience aoamunicipal building inspector and can communicate effectively with City staff, architects, engineers, resident, and the general U Project Team Highlights pf Experience: L.C.Ci Certified Building Official * I.C.C. Certified Combination Inspector * I.C.C. Certified Building Inspector * I.C.C. Certified Electrical Inspector * I.C.C. Certified Mechanical Inspector ® I.C.C. Certified Plumbing Inspector * I.C.C. Certified Combination Dwelling Inspector Rob Caro Building Inspector/ Building Clerk Mr. Caro has been designated as an as -needed Building Inspector and Permit Clerk for the City of Diamond Bar. Rob most recently served as a Counter Technician and Rehabilitation and Code Enforcement Officer for the Los Angeles County Department of Public Works, providing counter assistance, permit issuance, inspection of sites, citation issuance, and other related duties. He also possesses experience as a Building Inspector for various Southland jurisdictions, as well as over 25 years of hands on construction experience in all facets of the industry. Rob has a verifiable track record for the successful completion and inspection of many different projects through trades, developing partnerships, and building positive rapport with engineers, local officials, vendors, and clients. He is well versed in building codes and regulations. Highlights of Experience: ® PC 832 Certified ® I.C.C. Certified Plumbing Inspector ® Over 25 years of construction experience Angel Lim, P.E., S.E. Plan Check Engineer— Structural Mr. Lim has been designated as a Plan Check Engineer for the City of Diamond Bar, specializing in structural plan review. He has over 19 years of experience as a structural engineer and has completed the design of various multi -residential and commercial type structures, including a 22 -unit three story residential/commercial apartment building. Angel currently reviews structural ilk i Pago e 12 OKA*mA Building and Safety Services CONSULTING GROUP Project Team plans for the cities of La Verne, Walnut, and Indio. He has reviewed a wide spectrum of buildings, ranging from tract developments to commercial tilt -up buildings. His professional license as a structural engineer enables him to provide structural plan reviews at a higher caliber of quality and efficiency. Highlights of E* Extensive building and safety plan check experience, 20 years Registered structural engineer M.S. in Engineering Project management experience Gevork Martirosian, P.E. Plan Check Engineer Mr. Martirosian has been designated to provide plan checking services, specifically specializing in electrical plan check and inspection. Gevork is a registered professional electrical engineer and has over 27 years of experience. He is responsible for the engineering design, coordination, and management of projects, including Title 24 Budget Energy calculations, energy management, photometric plan, fault current calculation, single line diagram, power distribution system design, emergency system design, exterior lighting design, custom interior lighting design, and plan checking services. The projects include office buildings, commercial complexes, educational facilities, and medical buildings. Highlights of Experience: erience: Registered professional electrical engineer * Expert in electrical plan check * Energy T24 Specialist * Mechanical Facility Experience Homi Farah, P.E. Plan Check Engineer Mr. Farah has been designated to provide as -needed plan checking services for the City of Diamond Bar. Specifically, he will specialize in structural review plan checks. Homi has over 21 years of experience working as the chief building plan check engineer for the City of Corona. He is certified in the majority of the building trades and is an authority in the Uniform Building codes. Homi has worked very closely with the developers, engineers, and architects handling a broad spectrum of building and code related issues. R, • and Safety Services CONSULTING GROU?k Project Team Highlights I of Exp.drielice: * Certifled oldn's examiner, building inspector, and building official ® Expert of C.B.C. ® Expert in structural analysis ® Registered Engineer ® Certified Inspector/ Plans Examiner ® Certified Building Code Accessibility and Usability Specialist ® Reinforced Concrete Special Inspector Paul Christman, C.B.O. Plans Examiner Mr. Christman serves as a Plans Examiner and as -needed Building Inspector for the building and safety team. Paul has over 21 years of experience both as a supervising building inspector and plans examiner for several local municipalities. His acquired field experience, coupled with his education and multiple certifications make him an extremely qualified plans examiner. Currently, Paul performs full plan check reviews for tracts, tenant improvements, multi/single family dwelling, and commercial buildings. Highlights of .11 Exper!6n'o'b': ver" ,4,1 years of o d Building Ce Oipl __ : - g ® Certified Plans EXamther ® Certified Building Official • Certified Combination Inspector • Certified Electrical Inspector © Certified Fire Inspector © Certified Mechanical Inspector © Certified Plumbing Inspector Art Valdez Building Inspector/ Plans Examiner Mr. Valdez has been designated as an as -needed Building Inspector and Plans Examiner for the City of Diamond Bar. Art possesses extensive municipal experience in building department supervision and inspection, including the preparation of staff evaluations, involvement in interview panels, development review meetings and communication with other City departments, scheduling and performance of daily field inspections, permit issuance, plan review, and acted as Building Page 14 Yea KA*mA Buil ding and Safety Services CONSULTING GROUP Project Team Official inabsence ofCBO otthe City of Palm Desert. He previously served usthe Senior Supervising Building Inspector for the Cities of Coachella, Cathedral City, and Indio. Inthis capacity, he has performed countless complex residential and commercial inspections. Additionally, he served as a Planning Commissioner for the City of Coachella. Martin Caro Building Inspector Mr. Caro will assist the []t/ of Diamond Bar by providing as - needed building inspection services. Martin has over 3Oyears of construction experience and iswell versed with the building codes. He has previously performed building inspection services for the Cities of Loma Linda, Grand Terrace, Colton, Redlands, Barstow, and Big Bear. His cumulative knowledge, coupled with his construction and building inspection experience, makes him anextremely beneficial nnernbar of the building and safety team. UohmI-Io!mmam Building Inspector y4c Holman has been designated as an as -needed Building Inspector for the City of Diamond Bar. Previously, John served as the Building Inspector for the City of San Marino for aperiod of 16 years. Page 15 Building and Safety Services CONSULTING GROUP 8 2 0 Project Team At this position, he was the sole Building Inspector for this residential and commercially developed community. Prior to San Marino, he also worked at the Cities of Diamond Bar and Azusa. Currently, he provides as -needed building inspection services for the City of Walnut, and the City of San Marino. John is a highly experienced and trained inspector in all aspects of the adopted model codes. He can assure that his comprehensive field inspections will be performed to determine that all aspects of the project conform to the adopted Building, Plumbing, Mechanical, and Electrical Codes, energy conservation and ADA requirements, as well as zoning ordinances. His combination of field inspection experience, education, and training will make him an exceptional asset to any Building Department. I.C.C. Certified Building lri:sp'dctor © I.C.C. Certified Combination Dwelling Inspector * I.C.C. Certified Plumbing Inspector ® I.C.C. Certified Mechanical Inspector 9SIIli,1t{ ageI %2n Building and Safety Services CONSULTING GROUP — 2 Project Team RKV1,40ND TAO, P.E., C.B.O. Director of Building and Safety EDUCATION: B.S.C.E., California State Polytechnic University, Pomona REGISTRATION: California Registered Civil Engineer - R.C.E.#56181 Certified Plans Examiner - #77014 Certified Building Inspector - #0882216-10 Certified Building Official - #3438 CASA Certified LEED Accredited Build It Green - Certified Green Building Professional YEARS OF EXPERIENCE: 17 Years • Building and Safety Administration/Management • Plan Checking • Building Inspection • Structural Engineering CUMMARY OF EXPERIENCE: • Possesses over 17 years of expertise in the areas of building and safety, municipal administration/management, plan checking, building inspection, and structural engineering. 0 Supervise building department staff and operations at various cities, including the Cities La Verne, and Walnut. o Interim Building Official for the City of Diamond Bar. G Interim Building Official for the City of Signal Hill. o Prior Contract Building Official for the Cities of Indio and Desert Hot Springs. 0 Coordinates staffing, budgeting, and policies for the field inspection, permit technician, and building and plan checking team at RKA. RMI PF A Building and Safety Services CONSULTING GROUP I I Project Team �Wlzr�"NWMFN' W RAYMOND TAO, P.E., C.B.O. Director of Building and Safety Page 2 of 2 ® Develops code adoption documents. ® Assists in inspection, plan routing, and counter operations. ® Coordinate projects and procedures with other departments. © Reviews and advises on design and construction of commercial, industrial, and residential projects for compliance to various codes at numerous cities and sites. Checks plans and issues permits at various city public counters and assists in field inspections. Coordinates plan check services with other departments and the public for permit issuance, develops guidelines and handouts for plan check/public. Checks plans for fire and life safety, structural, accessibility, energy, grading/drainage, and local codes. Served at the public counters and provided plan checking for the Cities of Walnut, La Verne, Indio, Santa Monica, West Hollywood, Rosemead, and Dana Point. Plan checked University of La Verne Campus Center, Gymnasium Complex renovation, and historic Hanawalt House. ® Plan checked La Verne Fire and Police Public Safety Facility and Emergency Operations additional alteration. ® Plan checked City of Walnut City Hall and Walnut Village Center. I.C.C. SEAOC • CALBO ® Red Cross First Aid and CPR Certified en Page 18 ,It - I war CONSULTING GROUP Building and Safety Services Project Team DANIEL 10".1SHPAUGH, C.B.O. Senior Plans Examiner/Building Inspector EDUCATION: B.A., University of Nevada, Reno Plan Review Institute, Whittier, California Building and Fire Code Plan Review - National Fire Academy Fire Structures and Systems Course - National Fire Academy Building Official's Institute - Portland, Oregon REGISTRATION: I.C.C. Certified Building Official I.C.C. Certified Plans Examiner I.C.C. Certified Accessibility Inspector/Plans Examiner I.C.C. Certified Combination Inspector I.C.C. Certified Building Inspector I.C.C. Certified Mechanical Inspector I.C.C. Certified Plumbing Inspector Electrical Inspector Fire Inspector Uniform Fire Code Inspector YEARS OF EXPERIENCE: 17 Years - Inspection/Plan Checking IS Years - General Contractor AREAS OF PROFESSIONAL EXPERTISE: ® Building and Safety Administration/Management o Inspection o Plan Checking SUMMARY OF EXPERIENCE: Currently provides commercial and residential plan review and field inspections as a Building Inspector for various cities; Duties range from permit issuance, answering building and engineering questions, field inspections, and plan review. Q Exceptional ability to interpret codes, utilize reasonable judgment with tact and diplomacy, identify early field issues and assist with the immediate resolution of such issues to avoid potential future Page 19 Building and Safety Services CONSULTING GROUP Project Team DANIEL ICUSHPAUGH,C.B.O, Senior Plans. Exam incr/B uilding Inspector Page 2 of 2 * Backgroundof15years asaCommercial General Contractor m[small to medium projects, such as: restaurants, office buildings, warehouses, and retail stores. * Performed Fire Code review ofresidential fire sprinkler systems, restaurant kitchen hood extinguishing systems, paint spray booths, high - piled � Experience with Building, Accessibility, Plumbing, Mechanical, and Electrical Plan Review of large retail stores. warehouses, shopping centery, office buildings, industrial buildings, and amusement park structures. w Served as Permits Center Manager performing supervision ofpermit and plan check staff, preparing coda adoodon, budget prepuru1on, preparation ofFlFQ'm for consultant services, and multiple agency coordination. Page 20 TAW Ile ANN Building and Safety Services CONSULTING GROU,-* ME E. Project Team -usunmum"mr. " �a gin L YEARS OF EXPERIENCE: 18 Years – Construction Experience 7 Years—Building Inspector/Plan Check AREAS OF PROFESSIONAL EXPERTISE: ® Inspection ® Code Enforcement ® Plan Checking SUMMARY OF EXPERIENCE: ® Provides commercial and residential plan review and field inspections 30 for the City of Diamond Bar and previously as secondary Building Inspector for the Cities of Walnut and La Verne. ® Provided inspections for the Cities of Indio, Fontana, and Big Bear. ® Superintendent construction experience in wood frame structures ® Manages inspections on various projects including tract developments, custom homes, I tenant improvements, and commercial buildings. 0 Public works inspections. 0 Assist in code enforcement. a Assist in counter operations. 0 Assist in accessibility surveys. l.' 0 Red Cross First Aid and CPR Certified. © Microsoft Network Product Certified. Page 21 �110 11 , _W_1KA*A Building and Safety services CONSULTING GROUP RUSSELL PEIRSON Building Inspector/Plans Examiner EDUCATION: Conti -actors State License Service—Riverside, CA MTI College Colton, CA, Auto -Cad Certification, Ai-chitectural/Electro-MechanicaI REGISTRATION: Certified Building Inspector – ICC/UBC Certified Mechanical Inspector – CMC Certified Residential Electrical Inspector – ICC Certified Commercial Electrical Inspector—ICC Certified Plumbing Inspector – CPC/UPC Certified Residential Combination Inspector – ICC Certified Plans Examiner Certified Plans Examiner. Accessibility/Usability—ICC Safety Assessment Program Certified Build It Green - Certified Green Professional YEARS OF EXPERIENCE: 18 Years – Construction Experience 7 Years—Building Inspector/Plan Check AREAS OF PROFESSIONAL EXPERTISE: ® Inspection ® Code Enforcement ® Plan Checking SUMMARY OF EXPERIENCE: ® Provides commercial and residential plan review and field inspections 30 for the City of Diamond Bar and previously as secondary Building Inspector for the Cities of Walnut and La Verne. ® Provided inspections for the Cities of Indio, Fontana, and Big Bear. ® Superintendent construction experience in wood frame structures ® Manages inspections on various projects including tract developments, custom homes, I tenant improvements, and commercial buildings. 0 Public works inspections. 0 Assist in code enforcement. a Assist in counter operations. 0 Assist in accessibility surveys. l.' 0 Red Cross First Aid and CPR Certified. © Microsoft Network Product Certified. Page 21 �110 11 , _W_1KA*A Building and Safety services CONSULTING GROUP 0 Responsible for the management of the NPDES for several cities, responsibilities include preparation of reports to comply with permit and implementation of Best Management Practices. Page 22 KA*A CONSULTING GROUP Building and Safety Services Project Team BARBARA DEDEAUX Senior Permit Tech nicianIPublic Counter Coordinator EDUCATION: California Polytechnic University, Pomona YEARS OF EXPERIENCE: 29 Years—Public Counter Coordinator 3 Years—Draftsperson, City of Pomona PROFESSIONAL EXPERTISE: Building and Safety Civil Engineering Traffic Engineering NPDES SUMMARY OF EXPERIENCE: Barbara Dedeaux served as the public counter representative for the City of La Verne for a period of 20 years, which included receiving all plans and applications for building department services, issuing permits, and maintaining all Building and Safety services files. Mrs. Dedeaux is also responsible for the tracking of all building and engineering plan checks, answering general code questions when building inspectors are not available for all of RKA's client cities. Extensive experience with the implementation of RKA counter operations at new contract cities. Previously served as Building Clerk at the Cities of Walnut and La Habra Heights. Creates monthly building report and budget projections for RKA's contract building and safety cities. ® Responsible for the coordination of plan check routing between departments at RKA's contract building and safety cities. 0 Responsible for the management of the NPDES for several cities, responsibilities include preparation of reports to comply with permit and implementation of Best Management Practices. Page 22 KA*A CONSULTING GROUP Building and Safety Services Project Team j BARBARA. Df-:DEAUX Senior Permit Technician/Public Counter Coordinator Page 2 of 2 o In addition to building and safety duties Barbara Dedeaux is responsible for Walnut Traffic Safety Committee agendas, field investigations, reports, and follow-up letters on any traffic related requests received by the CityEngineer. She is also responsible for updating, tracking and filing any necessary forms, reports and resolutions required to comply with the state-mandated Congestion Management Program for the cities of Walnut, La Habra Heights (previously), and La Verne, assessments filing required reports with cities and Assessor's office and communicating with residents of various cities. S n � TW A `1tb `�''KA*mA Page 23 "•,Mn;•" Building and Safety Services CONSULTING GROUP Project Team JOHN PETTY Building Inspector/Plans Examiner EDUCATION: Los Angeles Technical Trade College — Uniform Building Codes South Central Technical College — Construction Electrician REGISTRATION: Certified Building Inspector — UBC/ICC Safety Assessment Program Certified YEARS OF EXPERIENCE: 21 Years—Building Inspector/ Plans Examiner 15 Years — Construction Experience 8 Years — Code Enforcement Officer FJR �1�•, ! • Inspection • Code Enforcement • Plan Checking • Provides commercial and residential plan review and field inspections as the Chief Building Inspector for the City of La Verne; Duties range from permit issuance, answering building and engineering questions, field inspections, and plan review. • Former Building Inspector for the Cities of Baldwin Park, Covina, Dana Point, and Lake Forest. • Lead Building Inspector of the 10 -story Hilton Hotel project in the City of Baldwin Park. • Lead Building Inspector of the Kaiser Hospital project in the City of Baldwin Park. • Lead Building Inspector of Hillcrest Homes project in the City of La Verne, involving 22 units, aquatics, 28 duplexes, 100 manors. • Lead Building Inspector of Damien High School Gymnasium in the City of La Verne. • Lead Building Inspector at University of La Verne Gymnasium ID Grading and public works inspection. Monthly reports and permit issuance/Building Clerk duties at the City of La Verne. Page 24 Project Team JERRYJOHNSON' Building Inspector/Plans Examiner EDUCATION: Building Codes I.C.C. Continuing Education REGISTRATION: Certified Building Inspector YEARS OF EXPERIENCE: 23 years—Building Inspector 6 years—Construction Experience ® Building and Safety Administration * Inspection ® Code Enforcement * Plan Checking Provides commercial and residential plan review and field inspections as the primary Building Inspector for the City of Walnut; Duties range from permit issuance, answering building and engineering questions, field inspections, and plan review. © Construction experience in various wood frame structures. ® Assists with public works inspections and code enforcement. 0 Walnut Senior Center and City Hall primary inspector. Saint Lorenzo Ruiz Church - $6 million project with I,100 sanctuary seating. 0 Walnut Village and Stater Brothers Shopping Center. ® Lewis, Shea, and Standard Pacific Homes Tracts. Assisted in inspection and primary inspector for La Puente, La Habra Heights, Desert Hot Springs, Walnut, San Marino, and Diamond Bar. 0 Construction work in framing, electrical, mechanical, and concrete. Page 25 'Y, Building and Safety Services CONSULTING GROUP W MARK. FARRELL, C.B.O. Building InspectorlPlans Examiner EDUCATION: Riverside Community College REGISTRATION: ICC Certified Combination Inspector ICC Certified Residential Combination Inspector ICC Certified Plumbing Inspector ICC Certified Mechanical Inspector ICC Certified Electrical Inspector PC832 Certified ATC -20 Disaster Response Certified State of Nevada approved post -secondary Instructor of Structural Inspection YEARS OF EXPERIENCE: 20 Years - Building & Safety 30 Years - Construction Industry 7 Years - Building Inspection & Code Enforcement Supervision AREAS OF PROFESSIONAL EXPERTISE: 0 Building and Safety Administration/Management 0 Combination Inspection 0 Structural Inspection e Code Enforcement SUMMARY OF EXPERIENCE: 0 7 Years Managed Building Inspection and Code Enforcement for City of San Bernardino a I I Years Building Inspection Experience in City of Henderson, NV 0 Interim Building Official for City of Colma 0 Post -secondary instructor of structural inspection for 4 years 0 Genentec Research Facility Complex Up to 100,000 sf 0 Home Depot over Refuse Site with Multi -Level Parking on Pile Construction Page 26 KA*zA Building and Safety Services CONSULTING GROUP Project Team G0L PETRIS, C.B.O. Building InopmactorlP6onsExernhner Coastline Community College California State University, Los Angeles ICC Certified Building Official ICC Certified Combination Inspector . ICC Certified Plumbing Inspector ICC Certified Mechanical Inspector [CC Certified Electrical Inspector ICC Certified Comb. Dwelling Inspector Disaster Service Worker, 3peds| Assessment YEARS OF EXPERIENCE: 2S Years—Building Inspector w Building and Safety Administration/Management w Inspection w Code Enforcement m Plan Checking m Provided commercial and residential plan review and field inspections as the Principal Building Inspector for the City ofSignal Hill for uperiod of 15 years; [}mdeo range from field inspections of industrial' cornnnercial, and residential building during various stages of construction and remodeling, performed complex inspection duties in several trade specialties such as structural, electrical, mechanical, plumbing and finish trade areas; ascertaining conformance to all applicable California code, as well as pertinent provisions of State and County health and environmental ordinances. • Former Building Inspector for the City of Los Alamitos for u period of9years. m Currently performs interim building inspection services for the City of Signal Hill, and as -needed inspection services for the Cities of La Verne and Walnut. « Performs plan check ofresidential, connrnerdul' and industrial improvement projects. Building and Safety Services • Team Q ROB CARO Building Inspector/Permit Clerk EDUCATION: CALBO, ICC, IAMPO Continuing Education Tapers Union, Welders School, Lathers Union Mt. San Antonio College—AA REGISTRATION: PC 832 Certified IAMPO Certified Plumbing Inspector YEARS OF EXPERIENCE: 3 Years — Building Inspector 25 Years—Construction Industry ® Inspection © Code Enforcement ® Provided rehabilitation and code enforcement services to the Los Angeles County Department of Public Works; duties included public counter assistance, inspection of sites, citation issuance, documentation and photography, create/update files, contact property owners, and testify at hearings, adept in mediation and resolving complaints and problems. ® Provided commercial and residential field inspections as a Building Inspector for City of Loma Linda; areas of inspection included housing tracts, commercial complexes, room additions/tenant improvements, retaining walls, code enforcement inspections. Possesses hands on construction experience with over 25 years of experience in all facets of the industry. ® Assists in counter/clerical Building and Safety duties. Page 28 KA*w-A Building and Safety Services CONSULTING GROUP ANGE-L LIM, P.E., S.E. IN Plan Check Engineer EDUCATION: B.S., Civil Engineering, California State University, Pomona M.S., Engineering, California State University, Pomona B.A., Applied Mathematics, California State University, Pomona REGISTRATION: California Registered Civil Engineer - R.C.E. # 52505 Registered Structural Engineer — S.E. #4392 YEARS OF EXPERIENCE: 19 years Page 29 i CONSULTING GROUP Building and Safety Services AREAS OF PROFESSIONAL EXPERTISE: ® Plan Checking ® Structural Engineering SUMMARY OF EXPERIENCE: ® A.G. Lim and Sons Construction & Consulting Engineers - Completed the design and construction of various multi -residential and commercial type structures. 0 0 Construction supervisor on various residential buildings. ® Shelter Construction Company — Structural engineer of record for the design of a 22 -unit -three story residential/commercial apartment building. a Bay Area Builders Construction Company — Structural engineer of record for the design of a custom-built 4450 square foot single- family dwelling. 0 Completed the design of many miscellaneous type structures, such as retaining walls and sign/flag pole structural systems. COMPUTER SKILLS: 0 Staad 2000, Sap 2000, Safe, Enercalc, ACI programs © Math Cadd, Microsoft Excel, Word ® Autocad Rel. 14 and 2000 Page 29 i CONSULTING GROUP Building and Safety Services YEARS OF EXPERIENCE: 27 years 9 ® Plan Checking ® Electrical Engineering Project Team SUMMARY OF EXPERIENCE: o Senior Electrical Engineer—Responsible for engineering design, coordination, and management of all aspects of firm's projects, GEVORK MARTIROSIAN, P.E. Plan Check Engineer (short circuit) calculation, single line diagram, power distribution EDUCATION: Aryamehr University of Technology (Tehran, Iran) REGISTRATION: California Registered Electrical Engineer - California, Nevada, Arizona California Registration # 14508 YEARS OF EXPERIENCE: 27 years 9 !V 7C�111 - I* J-, , ® NFPA Page 30 KA*A Building and Safety Services CONSULTING GROUP ® Plan Checking ® Electrical Engineering SUMMARY OF EXPERIENCE: o Senior Electrical Engineer—Responsible for engineering design, coordination, and management of all aspects of firm's projects, including: Title 24 budget energy calculations, energy management, custom interior lighting design, photometric plan, fault current (short circuit) calculation, single line diagram, power distribution system- design, emergency system design, exterior lighting design, plan checking. Projects include, but are not limited to office buildings, commercial complexes, education facilities, and medical buildings. Highly specialized in health care facilities, including MRI, CT sac, and outpatient surgery centers which require AAAHC/Meclicare, AAAAHC code compliance. Current Lecturer for Construction Management—Electrical Engineering for the California State University of Long Beach, School of Engineering (CEM) !V 7C�111 - I* J-, , ® NFPA Page 30 KA*A Building and Safety Services CONSULTING GROUP • Team HOMI FARAH, P.E. Plan Check Engineer EDUCATION: B.S.C.E, Lamar University – Texas Graduate Studies—University of Houston REGISTRATION: California Registered Civil Engineer - R.C.E.# 44714 Certified Inspector/Plans Examiner Certified Building Inspector Certified Building Code Accessibility & Usability Specialist Certified Building Plans Examiner Reinforced Concrete Special Inspector Certified Welding Inspector YEARS OF EXPERIENCE: 21 years FIX], T _ t& :111litl'tela * Building and Safety Administration/Management ® Plan Checking Over 17 years of experience as a Plan Check Engineer for the high- growth City of Corona. ® Provided the Building Department for the City of Corona with technical reviews involving building structures for a high-growth city, and more specifically, performed review of plans to verify compliance of the Uniform Building, Plumbing, Mechanical and Electrical Codes, structural calculations and State Handicap and Energy requirements. ® Expert plans examiner for all types of building facilities. PROFESSIONAL MEMBERSHIPS/REGISTRATIONS: * Structural Engineers Association ® American Society of Civil Engineers Page 31 Building and Safety Services Project Team PAUL CHRUST111AN, C.B.O. Plans Examiner EDUCATION: Santa Ana Community College- CALBOCajiforniaCodesCredendo] CALAC), ICC. |AEi IAPM[} C.E. University of California, Los Angeles - Certificate in Engineering Management for Construction Certified Building Inspector Certified Plans Examiner Certified Building Official Certified Combination Inspector Certified Electrical Inspector Certified Fire Inspector Certified Mechanical Inspector Certified Plumbing Inspector w Currently performs full combination plan reviews for tracts, multi- farnily/ain'e-faonily dwellings, and commercial buildings; performs electrical, building, mechanical, plumbing, energy, fire/life-safety, code enforcement, and combination inspections. Trains inspection staff in code requirements, and assists intechnical code requirements and interpretations. Also perform inspections for electrical, building, mechanical, plumbing, energy,fira/li6a-onfp'«' code enforcement, and combination inspections. m Former Supervising Inspector for City ofSanta Monica: Included conducting complex inspections, and plan checks, supervision and coordination of inspection, code enforcement staff, electrical, plumbing, and mechanical plan check activities. Permit issuance, resolve disputes with customers, and special assignments. Monitor and verify that inspection and enforcement staff meet and respond tothe division's customer service objectives, standards and goals. Ensured that staff are following procedures and policies; registering and monitoring special inspectors; investigating, responding to, and resolving complaints as needed; interpreting technical building codes and zoning ordinances for contractors, property owners, and city staff. Building and Safety Services R25 Me Project Team ART VALDEZ Building Inspector/Plans Examiner REGISTRATION: Certified Building Inspector—ICBO/ICC Certified Plumbing lnspectorICBO/ICC Certified Combination Inspector—ICBG/ICC YEARS OF EXPERIENCE: 25 Years Building Inspector/ Plans Examiner 5 Years—Construction Experience 9OF PROFESSIONAL EXPERTISE: 0 Building and Safety Management/Ad ministration a Inspection ® Code Enforcement ® Plan Checking Administrative building supervision experience has included the preparation of staff evaluations, involvement in interview panels, development review meetings and communication/coordination with other City departments, scheduling/assignment/performance of daily inspections, permit issuance, plan review, acting Building Official in absence of CBO. WIV 0 Senior and Supervising Building Inspector at the City of Coachella (2 years), City of Cathedral City (I year), City of Palm Desert (IS years), and City of Indio (7 years). Conducts complex residential and commercial inspections including .investigations, reporting, and program tracking for code compliance and follow-up, adept in mediation and resolving complaints and problems. ® Experienced as a supervising building inspector and plans examiner for residential and commercial projects, with additional experience with public counter assistance and permit issuance. Page 33 -R-KA*mA CONSULTING GROUP Building and Safety Services 0 2 Project Team MARTIN CARO Building Inspector EDUCATION: United States Air Force Tapers Union 9245 YEARS OF EXPERIENCE: 31 Years—Construction Industry 3 Years — Building Inspector REGISTRATION: Certified Building Inspector AREAS OF PROFESSIONAL EXPERTISE: ® Inspection ® Plan Checking SUMMARY OF EXPERIENCE: ® Performs full combination plan reviews for tracts, multi-family/single- family dwellings, and commercial buildings; performs electrical, building, mechanical, plumbing, and combination inspections. 0 Previous Contract Building Inspector for the Cities of Loma Linda, Grand Terrace, Colton, Indian Hot Springs, Redlands, Barstow, and Big Bear. Most recently presided as Building Inspector for the City of 011 Highland, overseeing projects such as Lowe's and the San Manuel Village. Possesses 31 Years of onsite construction experience—Completed drywall taping and finishing, coordinated with other building trades to improve the efficiency of each job and worked hands-on to coordinate multiple tasks within timelines. High profile accounts included Radisson Hotel Whittier, Meridian Hotel, Federal Reserve Los Angeles, Ritz 0- Carlton Palm Springs, March Air Force Base (extension), Moreno Valley 1-3 Mall, Getty Museum Los Angeles, L.A. Museum, and Kaiser Permanente Fontana. Page 34 -RKA*A CONSULTING GROUP Building and Safety Services Project Team JOHN HOLMAN Building InspectorlPlans Examiner EDUCATION: Pacesetter's Building Service College, Graduate Electrical & Plumbing Inspection, Pasadena City College Uniform Building Codes ICC Continuing Education REGISTRATION: Certified Combination Dwelling Inspector Certified Building Inspector Certified Mechanical Inspector YEARS OF EXPERIENCE: 20 Years — Building Inspector ® Building and Safety ® Inspection ® Code Enforcement • Plan Checking 0 Building Inspector for City of San Marino: Responsibilities included conducting complex inspections, over-the-counter plan checks, supervision and coordination of inspection and clerical staff for the implementation of the Uniform Codes, also performed inspections for Model and City Codes. Currently provides commercial and residential plan review and field inspections as a Building Inspector for various cities; Duties range from permit issuance, answering building and engineering questions, field inspections, and plan review. 0 Exceptional ability to interpret codes, utilize reasonable judgment with tact and diplomacy, identify early field issues and assist with the immediate resolution of such issues to avoid potential future complaints or problems. Page 35 —Rn KA*A CONSULTING GROUP Building and Safety Services -" Project Team EXHIBIT "A" - PLAN CHECK REVIEW STAFF Raymond Tao Certified Building Official All — Typically new projects DSA Certified CASA Certified Green Building Professional Certified Plans Examiner Certified Building Inspector Registered Professional Engineer Daniel Kishpaugh I.C.C. Certified Building Inspector Single Family Additions & Alterations I.C.C. Certified Plans Examiner Commercial Tenant Improvements I.C.C. Certified Accessibility Plans Examiner Plumbing, Mechanical, & Electrical I.C.C. Certified Building Official Fire Sprinklers for Dwellings I.C.C. Certified Combination Inspector I.C.C. Certified Electrical Inspector I.C.C. Certified Fire Inspector r I.C.C. Certified Mechanical Inspector Angel Lim Registered Structural Engineer Structural Homi Farah Registered Professional Engineer Structural I.C.C. Certified Accessibility Plans Examiner Gevork Martirosian Registered Electrical Engineer Electrical Russell Peirson I.C.C. Certified Building Inspector Single Family Additions & Alterations I.C.C. Certified Residential/ Commercial Tenant Improvements -� Commercial Electrical Inspector Plumbing, Mechanical, & Electrical L�i•� I.C.C. Certified Mechanical Inspector I.C.C. Certified Plumbing Inspector p: I.C.C. Certified Accessibility Plans Examiner Certified Plans Examiner Gil Petris I.C.C. Certified Building Official Single Family Additions & Alterations F= I.C.C. Certified Combination Inspector Commercial Tenant Improvements I.C.C. Certified Plumbing Inspector Plumbing, Mechanical,& Electrical - I.C.C. Certified Mechanical Inspector I.C.C. Certified Electrical Inspector I.C.C. Certified Comb. Dwelling Inspector Page 36 KA*A ., Building and Safety Services CONSULTING GROUP Project Team ............ Page 37 KA*mA Building and Safety Services CONSULTING GROUP W., WE MIAMI Paul Christman I.C.C. Certified Building Inspector Single Family Additions & Alterations I.C.C. Certified Plans Examiner Commercial Tenant Improvements I.C.C. Certified Building Official Plumbing, Mechanical, & Electrical I.C.C. Certified Combination Inspector I.C.C. Certified Electrical Inspector I.C.C. Certified Fire Inspector I.C.C. Certified Mechanical Inspector John Petty I.C.C. Building Inspector Single Family Additions & Alterations Commercial Tenant Improvements Plumbing, Mechanical, & Electrical Jerry Johnson I.C.C. Building Inspector Single Family Additions & Alterations Commercial Tenant Improvements Plumbing, Mechanical,& Electrical Art Valdez I.C.C. Certified Building Inspector Single Family Additions & Alterations I.C.C. Combination Inspector Commercial Tenant Improvements I.C.C. Certified Plumbing Inspector Plumbing, Mechanical,& Electrical Page 37 KA*mA Building and Safety Services CONSULTING GROUP ZZ Jr Ii tis 0 Project Team EXHIBIT "B" - ORGANIZATION CHART OF. ,DIAMOND,,.BAR,, N PROJECT PRINCIPAL BUILDING OFFICIAL/ P 4ANAGE11- BUILDING INSPECTOR R_ usselEpeirson,-, ADI AIN W, V, Barbara Dedeaux o Monthly Reports Permit Counter 0 ............ ........... PERMli' CLERIC . .... . e .. .... . ............ Raymond Tao, P.E. a Plan Check at City e Supervise Operations Con -Projects Plan.Che& hpl6x Russell Peirson 'JohhPe r, ,171 P'QtitM mlwk Farrell _1ArtV , .4 ni, Page 38 >KA*A IF fts. VF- .a1JRJ.... BCONSULTING GROUP uilding and Safety Services Section 3 m r nu u a l Isrlu t o r r Ict n MUNICIPAL REFERENCES sl_ it .M 11` .II KA*oA p mMy,, CONSULTING GROUP Building and Safety Services Municipal References . . . . . . . . . . . The references below attest to RKA's superior standard of service. SUN N- ' 11M M City of La Verne 3660 "D" Street Complete Building and La Verne, CA 91750 1988 to Safety Services: Mr. Hal Fredericksen Present Plan Check, Inspection, Dir. of Community Development and Counter Technician (909) 596-8713 City of Walnut 21201 La Puente Road Complete Building and p Walnut, CA 91789 1981 to Safety Services: %M Mr. Tom Weiner Present Building Official, Plan Check, Dir. of Community Development Inspection, and Counter Technician (909) 595-7543 City of Indio 100 Civic Center Mail Indio, CA 92201 2002 to Building Official, Plan Check Mr. Luis Cerros Present and Inspection Services aF Plans Examiner (760) 391-4004 A INV City of San Gabriel 425 S. Mission Drive San Gabriel, CA 91776 2008 to Plan Check Services Mr. Evan Zeisel Present Building and Safety Manager (626) 308-2800 City of Signal Hill 2715 Cherry Avenue Signal Hill, CA 90755 2008 to Building Official, Inspection Services Mr. Scott Charney Present Dir. of Community Development (562) 898-7200 0 City of Desert Hot Springs 65950 Pierson Boulevard Desert Hot Springs, CA 90211 2000 to Building Official, Mr. Robert Toy 2006 Plan Check, and Inspection Services Previous Building Official (760) 219-7974 Firm ReS[JUFCeS Project Aporoach RK/\'s building and safety team takes o"project n\anogenment'np- provdosbetteruccountabi|- k»and streamlines processes. Mr. Tao takes u"hand on" approach and ioinvolved with all projects. The building and safety function is to ensure all Community Develop- ment Department's interests are implemented in the construction phase ofaproject. Theycoordi- no1e all department issues in the field and take uproactive approach such aoregularly visiting projects prior to requested inspections to ensure asmooth operation. AS already provided in Diamond Bar' Raymond has been a part of all op- erations, including code enforce- ment cases. Our staff ensures that the technical knowledge iocovered bvhaving relevant training including both LEE[]Accredited Professional and State Certified Accessibility Special- iatcertifications whichmany other companies donot possess. Other desired certifications for code en- forcement and emergency opera- tions are held which include PC 83I and SAP Emergency Operations Inspectors onstaff respectively. Also, the Building Official has the technical engineering knowledge as aregistered professional engineer. RK/\'s building and safety team cov- ers services required by the City of Diamond Bar with specific staffing for nx necessary areas of building and safety' Permit Software and Data Ent!jt: Staff members have worked in vari- ous jurisdictions that have ovariety of permitting software such aoAc- ce|o Permits Plus and SunGard HTE with Russ Pierson (proposed pri- mary inspector) who isMicrosoft Network Product Certified and will create any additional software or manage the current software for the building and safety department. Both Barbara [}ocleuux'mand Russ Peirson'svvorking knowledge of CitvVievvwill ensure continued de- velopment of the program for the City of Diamond Bur. Permit Applications: Barbara [}edeoux'the proposed permit technician, has over 29 years ofpermit clerk and technical engineering experience. Various other staff members have similar experience infile management, budget projections, creation o{new forms, understanding the permitting process, and monthly reports who will add additional support for the counter functions. RkAhas various permit applications, forrna, and re- ports inour current database for use ifdesired bythe city. Page 40 EL , Building and Safety Services CONSULTING GROUR Firm Resources Plan Checlk Review: [\K/\sataff has the following cerdf- catons. in addition to years o{ax- pehence.aooutlined inthe "Project Team Resumes and '`EuhibiLA - Plan Check Review Staff' sections ofthis proposal. Staff will utilize staff o1the city toplan check. small routine projects to ensure an irn- rnadiateturn-around. usually in one day. Plan checks are seamless due to the proximity ofthe RKAoffica and daily delivery ofplans tothe City. The following is a list ofover- all certifications: Certified Accessibility Specialist Registered Professional Engineer Registered Structural Engineer Registered Electrical Engineer Licensed Surveyor ICC Certified Building Inspector ICC Certified Building Official ICC Certified Combination Inspector ICC Certified Plans Examiner ICC Certified Electrical Inspector ICC Certified Mechanical Inspector ICC Certified Accessibility/Plans Examiner Certified Green Professional — Build It Green LEED AP LEED and Green Building Code Review: Our staff includes individuals that are certified asaLEE[JAccredited Professional. We have worked on various projects in the City of San Gabriel which is one ofthe few cit- ies in Southern California that have implemented umunicipal green pro- gram for their Valley Boulevard Specific Plan. S6pervision and Leadership: Raymond Tao will manage the op- erations and utilizes a proactive ap- proach b«being involved inevery facet ofthe building department from resolving issues directly in the field toworking the public counter. He makes himself accountable for all projects and provides quality as- surance aooutlined inthis proposal. Combination Inspectors: All inspectors are |�.C.certified and have been inthe industry for over IS years. Ali have been as- signed tovarious local jurisdictions and take the same proactive ap- proach aythe leadership. They un- derstand they are the ''front|ine" for all city departments inthe field. The primary inspector proposed is Russ Pairaonvvith John Petty and Jerry Johnson umback-up inmpec- toro, as well as larger team of backup inspectors. Russ holds mul- tiple certifications and imaplans ex- aminer vvhilathaothars have over 20years ofexperience inproviding municipal building inspections. Page 41 KA Building and Safety Sewices CONSULTING GROUP Firm QBsOUrC8S Preparation of Building and Safety Documents: - RNA staff regularly provide monthly activity reports, budget projections, informational handouts, update in- formation for new codes, regular roundtable training for staff, and updated permit applications. This will be handled by all staff members with primary roles from the Build- inQC]fficiol, Permit Technician, and Primary Building Inspector. Emergency Operations: For all staff members assigned to the City o{Diamond Bar, personal contact information will bepro- vided for immediate contact inthe event ofanemergency orother necessary situations asdeemed by the City. Staff members have SAP Emergency Operations Inspector certifications and have Red Cross First Aid and CPR training certifica- tions. RKAwill continue topro- vide Diamond Bur with at least the same level ofservice, even inthe event of natural disaster. Code Enforcement Support: Various staff members have been code enforcement officers with PC 832certifications oswell asexperi- ence incourt and in-house pro- ceedings for various types ofnui- oanceo. Building and Safety Services SB 1608 —Accessibility - ACerdfied Accessibility Specialist (CASn)iarequired to6eon-staff or retained auofJuly 20 10. The Build- ing Official/Project Manager has this certification as well as Rums Painson and Horni Farah have an ICC Certi- fied Accessibility Plans Examiner certification. National Pollutant Discharge Elimination System (NPDES): Barbara [}edeauxand other staff members have implemented various NPDEGprograms for our municipal clients and have reviewed Storm Water Prevention plans for various improvements. All ofour inspec- tors have inspected projects for compliance and issued citations. Attend Special Meetiings� The Building Official will attend de- sign review, code enforcement, Planning Commission, and City Council meetings nsneeded. Ray- mond currently attends the City of Diamond Bar's Design Review and management meetings every week. The Building Official attends the same meetings inother cities either regularly orwhen Building and Safety items are onthe agenda, such as building code updates or adoptions. He has written staff re- ports and has updated various ordi- nances. Firm A8SOUrC8S General Philosophy da]mmust have control of their operations. RKA staff This section of our proposal pro- will regularly update City vides adiscussion ofour ovenal� ^ staff and work with other philosophy and project approach in departments so that the delivering building and safety ser- City maintains quality con - vices. RKA/sgeneral philosophy iu tro\over our operations. toassure that the following critical Our approach assures that areas are addresoed' ' you control the services to w �� Diamond Bar �e�e�ivare�undt�u1vva --^�^�-� pri�eoitse�foncustonner vYi\lulvvaysbeheld account- narvica'R.�/\fo��ovv���e ab!e Leveloofoervicatobo ' same philosophy. All work provided tomeet the work - must bauccornplishedinan loud demand and the priori- e�pa�ian�rnunnervvhic� �eoofthe (�ityare clearly includes plan checks corn- de ' ��n� p|etedwithin two weeks All re - e_andinapectionsdonevvithin and inspections done within quests for meetings, phone uda/ono�ic�or000neri{ / ca|lm, and other assistance requested k«City staff. [)n- has been innrne6iota or site or office meetings will within 24 -hours. Typically, a bautilized tmexpedite and response has been given to meet the City's and appli- the City of DiamondBar cant's needs. \{�ota� within afevv hours. Any working inthe City must be request for additional ser - service orientedcourteous ` vice can easily be met with and reliableThe residents ' the additional staff available of the City o{Diamond Bar and listed in this proposal. must receive personalized The contract building offi- aervicebystaff that under- ciayscellular phone will bo stands their needs, while available for City staff for representing the City. This immediate connitaton. approach will additionally The City of Diamond Bar keep costs toaminimum. must b'served byacon- w Control.--^~--~�uyrnon�l-ao�oy su|�ontteonm that works ef' �u�qu��itycontro�an�in- factiYelyvvithperrnanent Yolvernantin all Building and City staff, is flexible so that Safety operations for our itcan respond tothe needs Building and Sofetyc�ients. and priorities of the City,' City��an��onn�n���� [)f�' and deal effectively with the Building and Safety Services Firm Resources You must - have a high level o{confi- dence inthe staff assigned. The individuals serving the City must not only possess the technical skills you are seeking but the interper- sonal skills that tie technical know-how topractical aer- vice. Inspection and plan checking staff all have the required certifications in addition tothe required people skills. The key response areas addressed are for building administration, per- mit issuance/public information counter, plan check, inspection, building code enforcement, emer- gency operations support services, and CASpplan check. and inspec- tion. The functional area iodis- cussed below along with the key tasks included inour approach, ao well auany appropriate recornnnen- dadons. Building Administration RKAumsioty in buildingodmniniutru- dva functions, including creating building department policies and procedures, solving technical code problems, meeting with developers' assisting in building department management, and code adoption and development. R.KA'yback- ground in serving as buildingofh- da}s in various cidas, coupled vvith years of experience, ul|ovvo for a broader understanding to"think outside ofthe box''. RK/\will maintain City building department records and provide monthly activ- ity reports. Permit Issuance/ Public Infop-mation Counter RK/\ proposes to have one primary staff member who will beworking a1the public counter. These ser- vices will be primarily the responsi- bility of the permit clerk. The building official and building inspec- tor will assist during their assigned office hours. The permit counter will maintain all building department records, forms, policies, and handouts. All staffing may baincreased based onwork- load and will be easilyacoornnno- dated with additional staff, all of vvhorn are locally available. Building Plan Check Plan checks are performed k«certi- fied plans examiners and/or regis- tered engineers. 'o'taredanginears. Other minor rou- tine projects such as ICC approved patio covers may be approved by our permit clerk for expediency. Because ofour cross training af- forts' plans examiners also serve as field inspectors and are certified by [C.B.O./[C.C. This provides for u very efficient use mfstaff andozpe- ditas the process for the applicant. It also provides the City with needed flexibility in staffing levels, depending onthe workload. Page 44 KA*mA Building and Safety Services CONSULTING GRoup Firm Resources RKA believes it is in everybody's best interests tohave plans ap- proved und limits supplemental plan checking fees as much as possible. Plans are approved aoquickly uo possible, but infull compliance with the California State Code. local codes, ordinance, and the City's guidelines. R.KAvvi\l provide a timely turnaround of plan checks and re -checks based on the prom- ised schedule. We will handle all coordination required as part of the review. RKA'u intent ioto help the applicant through the plan re- view process as seamlessly as possi- ble. All corrections are handled ao quickly and as clearly as possible. \8/etry to make these corrections the first time, reference coda sec- tioDs.and set upmeetings, uoto minimize re -checks. RKA will plan review any and all . types of structures, but not limited to, single-family dwellings, multiple - family dwelling units industrial and commercial buildings for compli- ance vvith all federal, state, and local ordinances that pertain to Building and Safety. Plans shall be reviewed for compliance with the adopted California Building Code, California Plumbing Code, California Electric Code, California Mechanical Code, State Building Codom, Title 24, and local any o . Plan checks will have umaximum 10 day turn- around time for major plancheckn and five working days for others, with afive working day turnaround for all re -checks as outlined in aepu- rate tabular format. '. Building Irispections Inspections are performed b«certi- fied andtrunadinspectorsforcom- pliance with on-pliancevvith applicable codes, ordi- nancas.and codes. The initial pro- posed staffing will baone inspector with support as -needed from other local city contracted FtKAotoff members. -Thainapectorvvill be available at least two -hours each day atthe public counter and will beavailable additionally b«uppoint- r0ent. In addition to possessing the re- quired certification (s), RiK/\inspec- tors provide courteous and thor- ough observations of all projects as required bythe California State Code. Building inspectors are often the only contact that residents have with their local government. The health and safety ufthe residents is always ofutmost concern and this demand can best bemet with the cooperation ofthe property owner. The inspectors understand the in- terrelation ofthe different depart- ments as avvholo. They are the primary proponent ofthe City in the field and must be aware of not only Building Coda items but also Planning issues such as planning conditions, setbacks, parking, |nnd- scuping'and lot coverage. Building inspectors will be available for on-site inspection a1theoo- Page 45 KA*A Building and Safety Services CONSULTING GROUP Firm A8SDU[Ce8 number of hours aodirected 6vthe City ofDiamond Bar. Atthe time they are at the City, they will beutilized for plan checking aoindi- cated above. BUilding and/or Site Inspection for Disabled Access Compliance The Consultant will provide o ' C/\SnState certified individual who is currently proposed tobeRay- mond Tao. Hewill conduct inspec- tions per SB 1608 requirements. A report with deficiencies will bepro- vided with the required con1entoas listed in SB 1608, along with pic- tures and ic'tureuand recommendations. Key Subtasks: " Aspart ofour services, vveassure - the following tothe City ofDia- mond Bar: 0 Design review and management staff meetings wi� be attended by the Building Official. 0 All submittals and inspections are checked for 'compliance with all relevant state and local w All plan checkers and inspectors are to be I.C.C. certified. w Provide proactive approach to plan review and inspection. Plan review comments are cus- tomized toeach plan. 0 Staff assignments or changes to key positions will not be made without the City's review and m Staffing changes that may be ra- quired.for any reason, will be made in atimely manner osto not interrupt the workflow and operations ofthe Building Da- parLnnant' m All staff will be available for meetings/site visits for Building Department permit items. The following are required skills of 0 Technical knowledge toper- form 0 Certification in building and safety disciplines todemon- strate their technical knowl- edge; m [jcenangasrequiredtoap- » Oneoingtraining to stay current with technology and codes; m Ability to communicate effec- tively w Ability tmtransmit the techni- cal knowledge tohelp individu- als and businesses to comply � Desire to work cooperatively with other City staff members and integrate effortlessly into the City dynamic. Page 46 KA*md Building and Safety Services CONSULTING GROUP Firm Resources inorder toensure that our munici- pal clients are receiving the utmost quality ofservices, FLKAConsulting Group employs several methods of quality control and assurance for building and safety services. The methods below detail the pride and effort Yvotake inproviding usupe- rior end result. Project Controls All building activity will balogged and monitored throughout the month including plan checks, permits, and code enforca- rnemL Turnaround times and/or status will be included. Costs will balowered 6»providing more pro- active and precise communication, continuous activity monitoring, and active supervision. The progress will be reviewed with the City to determine additional cost cutting and increase productivity. Changes inprocedures and providing hand- outs will occur toprovide addi- tional streamlining o{activities. RKA has provided more direct communication with City staff to ensure proper outcome ofwork. Proactive and predsecornnounicu- don allows for less time for follow- up on activity and therefore less hours spent onaproject. Monitor- ing the progress and active supervi- sion will identify areas where lack- ing and allow for improvement to ack-ingandul|ovvforirnprovaroantto occur. This leads toimproved pro- cedurasand policies that prevent errors ormiscommunication from occurring. This coupled with work- ing in bordering agencies provides quick. and consistent usage of time. Building and Safety Services All plan checks will becompleted b»certified plans examiners under the direction ofa licensed civil en '- neer. R^K/\staff regularly attends training tokeep uptodate oncur- rent coderaquirennentsandto maintain their certifications. All work is supervised under the direc- tion of the Building Official who iva licensed engineer aswell unother certifications. Unusual projects will require pre - site inspections/meetings toensure adherence to codes while maintain- ing expediency. The City will be advised onstatus ofmajor orprob- lematic rob- lern / c projects regularly. Coordi- nation with other departments/ divisions will be done to maintain a ``tearn" environment. /\clear line ofcommunication will banoain- tained batvvaan RK/\and the City and public. Page 47 KA*mA Building and Safety Services CONSULTING GROUP Section i(`„�i���'��at��`iz����?t��.�''�s�=kani'�:x#rtt�ek��!:�,Pr"`xr2°s�"hli"�s��'�cva- .'��•�a�. y� �' '�w�rrc� k �• �. KA*A IV: Building and Safety Services CONSULTING GROUP p[OfpS3iODa| Services Fees BUILDING AND SAFETY SERVICES FEE SCHEDULE Per the Request for . Rk�A proposes the following compensation ' {�bx of[}i � Bar building safety ac���u�etoth� , annon -_-` . 0 70% ofIssuance, Plan Check and Permit Fees upto $25,000 of fees collected by the City. e 45% of 'Issuance, Plan Check and Permit Fees over and above $25,000 of fees collected by the City. 0 Code adoption. w Code enforcement (relating tobuilding oo . � Inspector overhead costs, such as vehicle use, mileage, auto insur- ance, ~—' � n� disasters /rp�abn� to building construction, w Emergency and na1u ,- . nuchmahouse firas). Delivery ofplans off-ohe. ADDITI NAL SERVICES BEYOND THE SCOPE QFWQR Depositions and court appearances, will be billed on o "Time and Mo1aho]s" basin per the Hourly Rate Schedule, contained below. 30 a Other special projects to be performed as directed by the City /i.e. plan checking of City facilities) will be billed on a "Time and Mated - als" basis per the Hourly Rate Schedule, contained below. 2011 REDUCED HOURLY RATE SCHEDULE Director of Building and Safety/Building C]ffida] $ 110.00 Senior Building and Safety | $ 75{X] Senior Building and Safety Plans Examiner $ 75.00 Senior Building and Safety Permit Clerk $ 65.00 CITY COUNCIL Agenda t. 12 Meeting Date: June 7, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: RESOLUTION 2011 -XX, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING AND ADOPTING A SCHEDULE OF RATES, FEES, AND CHARGES FOR SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT AND PUBLIC WORKS DEPARTMENTS OF THE CITY OF DIAMOND BAR FISCAL IMPACT: Upon implementation, fees would be amended per the terms of the Council's approved user fee schedule adjustments. Overall revenues generated by user fees are dependent upon activity volumes. If approved, new fee rates for all categories but Planning would go into effect on July 1, 2011. Adjusted Planning fees would become effective 60 days from the adoption of this Resolution. BACKGROUND: User fees are levied when City services are provided to individuals, groups, or businesses, often for personal or financial benefit, and differ from general purpose revenues that fund universally beneficial programs or services like public safety. Therefore, the general assumption is that the cost of providing these services should be primarily borne by the individual receiving the benefit rather than be fully subsidized by the City, and in turn, the local population as a whole. At a public hearing on September 21, 2010, after eleven years without user fee increases, the City Council approved a three year phased adjustment process. The process preserves the City's resident and business friendly practices while capturing a greater percentage of actual service costs, and is implemented as follows: • A 29.4% maximum standard increase, based on the sum of the annual March -to -March Consumer Price Index, Urban Wage Earners & Clerical Workers (CPI) rate from 1998-2009. • The increase shall be phased over three years in equal increments, at a maximum rate of 9.8% per year. • In addition to the standard adjustment, the annual CPI increase is applied during the phasing period and each year thereafter to ensure the City's adjustments remain current. This year's CPI adjustment is 3.5%. • The very few fees found by the City's study to already be at full cost recovery levels are adjusted only by the annual CPI escalator. © The standard equal phased and CPI adjustments are applied to each stand-alone piece of the component -based Building & Safety/EP&M user fees. ® Community Services User fees have undergone more regular updates over the years and are not currently subject to adjustment. Should adjustments become necessary in the future, staff will bring recommendations to the Council for consideration. Consistent with the Council's previous direction, the user fee adjustments contained in the attached Resolution contain the second of the three phased increases. Subsequently, the third adjustment would be implemented again at budget time next year. Since Staff has implemented the direction provided by the Council in the September 21, 2010 Public Hearing, we therefore recommend the attached resolution and user fee schedules be adopted by the Council. Prepared by: Ryan(kcl_ean J AssisUnt to the City Manager Attachments: Resolution 2011 -XX N.-* �Olfflellillllpal 11y"04 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING AND ADOPTING SCHEDULES OF RATES, FEES, AND CHARGES FOR SERVICES PROVIDED BY THE COMMUNITY DEVELOPMENT AND PUBLIC WORKS/ENGINEERING DEPARTMENTS OF THE CITY OF DIAMOND BAR 011010MAR11M WHEREAS, pursuant to the Constitution and state laws of the State of California, the City of ,Diamond Bar is authorized to adopt and implement rates, fees, and charges for municipal services provided the rates, fees, and charges do not exceed the estimated reasonable cost of providing such services; and WHEREAS, at the September 21, 2010 Public Hearing, the City Council of the City of Diamond Bar established a three-year phased adjustment of various schedules of rates, fees, and charges for the processing of applications, permits, and other municipal services (approved user fee adjustments); and WHEREAS, prior to the implementation of the City Council's approved user fee adjustments, user fees had remained largely unchanged since 1998; and WHEREAS, the user fee adjustments reflected in Exhibit A of this Resolution represent the second of the three phased adjustments; and WHEREAS, the City Council's approved user fee adjustments established a not -to -exceed increase of 29.4%, based on the sum of the federally reported March -to -March annual Consumer Price Index for Urban Wage Earners & Clerical Workers — Los Angeles/Orange Counties (CPI) from 1998- 2009, for all Community Development/Planning, Public Works/Engineering, and Building & Safety/Electrical, Plumbing, & Mechanical (EP&M) user fees; and WHEREAS, the prescribed increases for all Community Development/Planning, Public Works/Engineering, and Building & Safety/Electrical, Plumbing, & Mechanical (EP&M) user fees shall be phased in equal increments over three years (FY 2010-11, FY 2011-12, and FY 2012-13); and WHEREAS, the City Council's publicly approved user f ee adjustment terms prescribe that all Community Development/Planning, Public Works/Engineering, and Building & Safety/Electrical, Plumbing, & Mechanical (EP&M) user fees shall be increased annually by the Consumer Price Index (CPI) for Urban Wage Earners & Clerical Workers — Los Angeles/Orange Counties for the twelve month period from March to March; and WHEREAS, the City Council desires to implement rates, fees, and charges for various municipal services provided by the City of Diamond Bar as set forth in the publicly approved user fee adjustments. B. RESOLUTION THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar as follows: SECTION 1. The City Council hereby finds and determines that, based upon the data, information, analyses, and testimony presented at the September 21, 2010 Public Hearing and corresponding staff reports, concerning the rates, fees, and charges described in Exhibit A attached hereto and by this reference incorporated herein, the rates, fees, and charges set forth in said Exhibit A meet the terms of the Council's approved user fee adjustments and do not exceed the estimated reasonable cost of providing the service for which it is levied. SECTION 2. The rates, fees, and charges set forth in Exhibit A are hereby adopted and approved as the rates, fees, and charges for the services identified. SECTION 3. All fees and charges set forth in Exhibit A shall be administratively adjusted annually on July 1 of each year by the Consumer Price Index (CPI) for Urban Wage Earners & Clerical Workers — Los Angeles/Orange Counties for the twelve month period from March to March. SECTION 4. If any part or provision of this Resolution or the application of the user fees contained in Exhibit A to any person or circumstance is held invalid, the remainder of this Resolution and the user fees contained in Exhibit A adopted hereby, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Resolution are severable. SECTION 5. The rates, fees, and charges set forth in Exhibit A shall supersede the previously established rates for Community Development/Planning, Public Works/Engineering, and Building & Safety/Electrical, Plumbing, & Mechanical (EP&M) user fees contained in Resolution 2010-33. SECTION 6. The rates, fees, and charges set forth in Exhibit A shall become effective and implemented on July 1, 2011, except those for the Planning Division, which shall become effective sixty (60) days from the adoption of this Resolution to satisfy the requirements of Government Code Section 66017 regarding the fees imposed on development projects. PASSED, APPROVED, AND ADOPTED this 7t" day of June, 2011. Steve Tye, Mayor 1, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2011 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 7th day of June, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar X �. F� Y i' SCC+. `.. CITY OF D.MM.OIVD BAR 1 `.COMMUNITYAND DEVELOPMENT SERVICES DEPARTMENT PLANNING DIVISION i � o ACTION FEE Advance Planning Annexation $4,976.14 Deposit Development (Zoning) Code Amendment $4,976.14 Deposit Development Agreement $3,732.10 Deposit General Plan Amendment $5,403.35 Deposit Specific Plan $4,976.14 Deposit Zone Change/Map Amendment $4,976.14 Deposit Current Planning (Discretionary) Administrative Development Review $1,244.03 Deposit Adult Oriented Business/Entertainer Permit $2,301.17 Deposit Animal Permit $211.49 $870.82 No public hearing Deposit — With public hearing Comprehensive Sign Program $872.82 Deposit Conditional Use Permit $1,244.03 $2,488.07 Minor, Deposit Major, Deposit Development Review $2,488.07 Deposit Extension of Time $105.74 $870.82 No public hearing With public hearing Large Family Daycare Permit $1,756.15 $3,738.90 No public hearing With public hearing Miscellaneous/Special Studies Actual Cost of providing document plus City overhead Parcel Map Waiver $1,226.06 Deposit Parking Permit $528.71 $1,244.03 Deposit - No public hearing Deposit— With public hearing Revision after TTM or TPM is approved $2,488.07 Deposit Temporary Use Permit $211.49 $870.82 No public hearing Deposit - With public hearing Tentative Parcel Map (TPM) $3,732.10 Deposit Tentative Tract Map (TTM) $6,220.17 Deposit Tree Permit $528.71. $870.82 No public hearing Deposit - With public hearing Variance $528.71 Minor, Project $2,488.07 Major, Deposit Environmental .: California Department of Fish and Game $31.10 City processing fee Code Enforcement $75.00 County processing fee Simple Plot Plan Plot Plan $2,792.25 CDFG EIR review $211.49 $2,010.25 CDFG Neg. Dec. review Environmental Analysis Actual cost including all City staff and processing costs (i. e.,Environmental Impact Report (EIR) or plus consultant costs including City overhead to be paid Negative Declaration preparation) by applicant. Deposit to be determined by Community Temporary Sign Review Development Direct Environmental Mitigation Monitoring Program Cost to be determined as part of the EIR or Negative $37.32 Declaration Mitigation Monitoring program to be included as a project condition of approval. Includes Consultant, staff, etc. Ministerial Review Appeals $622.02 If more money is required to process an appeal, fee shall be determined by the Community Development Director Code Enforcement $105.74. $422.97 Simple Plot Plan Plot Plan Plot Plan Review $211.49 Project Preliminary Project Review $1,244.03 Deposit Sign Review $62.20 Project Temporary Sign Review $31.10 plus $100.00 refundable deposit when sign is removed Zoning Clearance $37.32 $211.49 Project Miseellaneous/Other : Appeals $622.02 If more money is required to process an appeal, fee shall be determined by the Community Development Director CC&Rs Review $1,866.05 Initial Deposit; (Actual cost based on City's Attorney's fees for review) Certificate of Compliance $530.31 Concurrent filed applications One deposit shall be accepted (the largest deposit listed) and all applicants shall be processed as actual cost charged against the one deposit Copying $0.25 Per copy (5 page or less = No charge) Film Permits $544.81 Project Interpretation $622.02 Deposit Permanent Record Retention $1.00 Per sheet of plans collected at the time of submittal Projects for which there is no fee category : Actual cost deposit to be determined by the Community Development Director Public Convenience & Necessity (ABC) $211.49 Project Quimby Fees (In-Lieu. Park Fees) Fees determined during discretionary review for ' residential projects and are based upon an appraisal of the land Research Actual cost deposit to be determined by the Community Development Director SEATAC Review Add 50% to the deposit for concurrent application CITY OF DIAMOND BAR PUBLIC WORKS &ENGINEERING DEPARTMENT FEE SCHEDULE 2011-12 ACTION . FEE As-Builts $2488.07 Minimum Deposit Minor Amendments/Revisions To h -n rovement Plans Certificate of Correction $2,282.41 Minimum Deposit For Any Changes To Final Recorded Maps Change of Address $348.87 Each Changes of Individual Addresses, Assigning of New Addresses (New Subdivision) Change of Improvement Plans $2,488.07 Minimum Deposit -Changes Made Prior To City Approval Construction/Demolition $181.28 Each Monitoring Such Activities to Ensure Proper Diversion of Recyclables Curb & Gutter, Plan Check $105.74 Minimum Installation in Public Right -of -Way $0.57/L.F. Curb & Gutter, Inspection $242.59 Minimum Installation in Public Right -of -Way $0.57/L.F. Curb Core Inspection $110.00 Parkway Drain Inspection $317.23 Dedication/Vacation $1,555.04 1-10,000 S.F. Residential (One Lot) & All Others $3,732.10 10,000+ S.F. Drainage/Parking Lots $211.49 Projects with 50 CY of Grading or Less Require Drainage Plan Approval Quantity Calculated = Cut + Fill Drainage Inspection (Rip -Rap) $2,184.14 Minimum Deposit For Hillside Drainage Projects Driveway Approach, Plan Check $105.74 - For Residential or Commercial Access Driveway Approach, Inspection $348.33 For Residential or Commercial Access Dumpsters $55.98 Per Day. Use of Trash Duni sters in Public ROW $76.93 Per Week Easement Checking $1,555.04 1-10,000 S.F. Residential (One Lot) $3,732.10 10,000+ S.F. Subdivisions (Tract/Parcel) Engineering Review $2,488.07 Minimum Deposit Any Plan Check/hzspection Not Listed Supplemental Submittals (After 3 Submittals) $2,134.49 Minimum Deposit Each Submittal of Unresolved Plan Checks Geotechnical & Geological Reports $2,488.07 Minimum Deposit For All Grading/Subdivision Projects and Construction in Restricted Use Area Geotechnical Observation $2,266.00 Minimum Deposit Observation by Geotechnical Engineer of Grading Activities Grading, Plan Check $268.71 50-100CY Projects with 51 CY or Greater Require Grading Plan Approval & Permit $237.61 101-1,000 CY Quantity Calculated = Cut +Fill +$67.62 Per 100 CY in excess of 101 $967.36 1,001-10,000 CY +$67.05 Per 1,000 CY in excess of 1,001 $1,570.84 16,001-100,000 CY +$39.81 Per 1,000 CY in excess of 10,001 $4,437.73 100,001-500,000 CY +$109.60 Per 10,000 CY in excess of 100,001 .$5793.08 500,001 or more CY $109.60 Per 10,000 CY in excess of 500,001 Grading, Inspection $211.49 50-100CY Projects with 51 CY or Greater Require Grading Plan Approval & Permit $230.77 101-1,000 CY Quantity Calculated = Cut + Fill +$67.68 Per 100 CY in excess of 101. $840.47 1,001-10,000 CY +$56.73 Per 1,000 CY in excess. of 1,001 $1,350.27 10,001-100,000 CY +$36.20 Per 1,000 CY in excess of 10,001 $2,422.88 100,001 or more CY +$90.32 Per 10,000 CY in excess of 100,001 House Numbering .$1,000 Deposit Painting House Numbers on Public Curbs Hydrology & Hydraulic Reports $2,488.07 Minimum Deposit b For All Major Grading/Subdivision. Projects And Construction in Flood Control Area Subdivision Agreement Review/Preparation $317.23 Each Review of Subdivision Agreements Prior to'. Final Map Approval Improvement/Security Agreement $317.23 Each Review Engineer's Estimates for Bonding Purposes of Grading, Sewer, Storm Drain Street, Landscape, & Monumentation Other Field Inspection $696.53 Minimum Deposit Any Field Inspections Not Previously Listed Lane Closures $217.71. Per Week Work on Private Property, Block Parties Any private use Traffic Control, Plan Check $2,732.33 Minimum Deposit For Projects Requiring Traffic Control Plans For Public Street Closures Traffic Control, Inspection $2,266.00 Minimum Deposit For Projects Requiring Traffic Control Plans For Public Street Closures Map Analysis, Plan Check $1,244.03 1-5 Lots/Parcels Tract & Parcel Maps $1,617.24 6-10 Lots/Parcels $2,177.06 11-25 Lots/Parcels $3,483.30 26-50 Lots/Parcels $5,411.55 51-100 Lots/Parcels $8,086.22 101-150 Lots/Parcels $8,086.22 151+Lots/Parcels +$43.54 Per Lot/Parcel Over 151 Minor Lot Line Adjustment, Plan Check $2,488.07 Minimum Deposit Monitoring Well $181.28 Quarterly Lane Closure Permits for Public Streets $242.59 Semi -Annual $348.33 Annual Other Engineering Reports, Plan Check $2,334.37 Minimum Deposit Any Engineering Reports Not Listed Re -Inspection Fee $564.49 Minimum Deposit Re -Inspection Due to Failed Inspections, Corrections Required, Premature Inspections, Or Other Additional Requests Septic Tank, Plan Check $747.31 Minimum Deposit Review of Conformance With State Guidelines. Permits Issued by B&S Sewer Plans, Plan Check $317.23 Minimum Sewer. Work, Public/Private Mainline/Lateral $2.11/L.F. Sewer Plans, Inspection $454.07 Minimum Sewer Work, Public/Private Mainline/Lateral $3.23/L.F. Sewer SaddlelLateral $348.33 Project Installation of Sewer Laterals Only Sewer System Overflow. $362.516 ` Project Enforcement of Sewer. System Overflows Reported by L.A. County Sidewalk, P1an.Check $105.74 Minimum Cuts, Removal/Replacement $0:57/S.F. Residential or Commercial Sidewalk, Inspection $242.59 Minimum Cuts, Removal/Replacement $0.62/S.F. Residential or Commercial Street Plans, Plan Check .$634.46 Minimum For All New Public/Private Streets $0.15/S.F. Street Plans, Inspection $665.56 Minimum For All New Public/Private Streets $0.06/S.F. Stock Piling, Plan Check $242.59 Retention of Dirt For Established Period of Time Stock Piling, Inspection $204.01 Retention of Dirt For Established Period of Time Storm Drain, Plan Check $279.91 Minimum For All Storm Drain Work, Public/Private $2.11/S.F. Mainline, Laterals Storm Drain, Inspection $404.31 Minimum For All Storm Drain Work, Public/Private' $3.23/S.F. Mainline, Laterals Storm Drain Transfer to County $870.82 Each Storm Drain/Sewer Structure Review/Inspect. $136.84 Each Any Storm Drain/Sewer-Related Junction Standard Urban Stormwater Mitigation Plan $2,488.07 Minimum Deposit SUSMP Time Extension, Improvement Agreement $348.33 Each Time Extension, Unexpired Plan $136.84 Each Checks/Permits Traffic Studies & Mitigation Reports $2,488.07 Minimum Deposit Transportation Permits $16.00 Oversize Load, Weight, Width, Length, Height, Etc. Utilities $242.59 1-150 S.F. Cut $348.33 151-500 S.F. Cut $454.07 501-1,000 S.F. Cut CITYOF. F DIAIVIOND. BAR COMMUNITYAIVD REVEL®PMENT SE�ZVICES DEPARTMENT FEE ACTION..:: Mechanical Permit Fees Minimum Inspection Fee: Mechanical $52.87 Unit Fees: A/C, Residential (Each) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Furnace (F.A.U., Floor) Up to 100,000 BTUs $22.39 100,0017500,000 BTUs $42.30 500,001+ BTUs $108.60 Heater (Wall) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Refrigeration Compressor Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Boiler Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Chiller Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Heat Pump (Package Unit) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Heater (Unit, Radiant, Etc.) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Air Handler (Each) 2000 CFMs $10.57 2001-3,999 CFMs $31:23 4000-10,000 CFMs $31.23 10,001+ CFMs $54.12 Duct Work (Only, New) 1-10 Registers $36.08 11-30 Registers $108.23 31-50 Registers $164.29 51+ Registers $167.57 Alterations 1-10 Registers $36.08 11-30 Registers $108.23 31-50 Registers $164.29 51+ Registers $167.57 Evaporative Cooler 1=12,000 BTUs $18.16 12,001-24,000 BTUs $18.16 24,001-36,000 BTUs $18.16 36,001-48,000 BTUs $18.16 48,001+ BTUs $18.16 Inlet &Outlet Served by AC System $3.61 (Register, Each Moisture Exhaust Duct Clothes Dryer, Each $28.12 Ventilation Fan Connected to a Single Duct $13.19 (Each)- Vent System(Each) $28.12 Exhaust Hood/Fan/Duct(Residential, Each $54.12 Exhaust Hood, Type 1 $54.12 Commercial Grease Hood, Each Exhaust Hood, Type 2 $54.12 (Commercial Steam. Hood, Each). Spray Booth Served By Mechanical Exhaust, $54.12 Includin Fans & Ducts attached Thereto Refrigerator Condenser Remote Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500;001+BTUs $108.60 Walk-in Box/Refrigerator Coil Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Install/Relocate Forced Air or Gravity -Type Furnace or Burner (Including Attached Ducts & Vents) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Install/Relocate Suspended Heater, Recessed Wall Heater, or Floor Mounted Unit Heater (Each) Up to 100,000 BTUs $22.39 100,001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Repair/Alter/Add Heating Appliance, Refrigeration Unit, Cooling Unit, Absorption Unit, or Each Heating, Cooling, Absorption, or Evaporative Cooling System, Including Installation of Controls (Each) Up to 100,000 BTUs $22.39 100;001-500,000 BTUs $42.30 500,001+ BTUs $108.60 Fire Damper(Each) $8.83 Garage Ventilation System (Each) $28.12 Product Con-Veying System(Each) $28.12 Appliance or Piece of Equipment Not Classed $28.12 in Other Appliance Categories, or For Which No Other Fee Is Listed Fire Suppression System _ $8.83 Other Mechanical Inspections Per Hour $105.74 Private Sewage Disposal System $79.74 (Septic Tank & Seepage. Pit/Connection to House, Each Disconnection, Abandonment, Alteration, or $27.37 Repair of Any House Sewer or Private Sewage Disposal System or Part Thereof (Each) Backflow Preventer First 5 $13.56 After First 5 (Each) Water Heater and/or Vent(Each) $13.56 Water Softener(Each) $13.56 Dishwasher, Permanent(Each) $13.56 Water Pipe Repair/Replacement $13.56 Drainage or Vent Piping Repair/Alterations $13.56 (Each) Drinking Fountain(Each) $13.56 Solar Water SystemFixtures (Solar Panels, $45.16 Tanks, Water Treatment Equipment, Each Swimming Pool Drainage Trap & Receptor $13.56 (Water Supply for Pool Not Included, Each Medical Gas System (Each) $13.56 Plumbing Fixture/Trap or Set of Fixtures on $13.56 One Trap, Including Water, Drainage Piping, Hose.Bibs, and Backflow Protection each Building Drain (w/o Accompanying $13.56 Plumbing, Each Cesspool, Overflow Seepage Pit, Percolation $38.94 e Test Pit, Swimming Pool Drywell, or Drainfield Extension or Replacement. (Each) Private Sewage Disposal System (each) $201.53 Industrial Waste Grease.Trap, Pretreatment $13.56 Interceptor, Including Trap & Vent(Each) Water Treating Equipment and/or Water $13.56 Piping Installed/Altered/Repaired(Each) Lawn Sprinkler System On any one Meter, $13.56 Including Backflow Protection Devices Therefore (Each) Backflow Devices Not Included in Other Fee $13.56 Services e.., Building/Trailer Sewer(Each) Service, Subpanels, Switchboards or Section, Motor -Controlled Centers, and Panel Boards Up to 200 Amps $32.22 201-1000 Amps $63.07 1001+ Ams $134.85 New Single & Two -Family Residential $0.09 Buildings(Per Sq. Ft. Multifamily Residential Buildings (Per Sq. $0.07 Ft. Temporary Service Power Pole or Pedestal, $36.08 Including All Pole or Pedestal Mounted Receptacle Outlets and Appurtenances Temporary Distribution System & $17.91 Temporary Lighting & Receptacle Outlets (Each) Pre -Inspection Per -Hour $105.74 Private/Residential In -Ground Swimming $67.30 Pools, Spas, Therapeutic Whirlpools, Hot Tubs, New/Repairs (Each) * *Includes Complete System of Necessary Branch Wiring, Bonding, Grounding, Underwater Lighting, Water Pumping, and Other Similar Electrical Equipment Directly Related to the Operation of a Swimming Pool` Carnivals Circuses; or other Traveling Shows. $36.70 or Exhibitions Utilizing Transportable Rides, Booths, Displays, and Attractions With Lighting Temporary Distribution System and $13.56 Temporary Lighting and Receptacle Outlets For Construction Sites, Decorative Lights, Christmas Tree Sales Lots, Fireworks Stands, Etc. (Each) Unit Fees: Receptacle, Switch, & Lighting Outlets Receptacle, Switch, Lighting, or Other Outlets at Which Current is Used or Controlled, Except Services, Feeders, & Meters First 20 (Or Portion Thereof) $1.62 Each Additional Lighting Fixtures Lighting Fixtures, Sockets, or Other Lamp= Holding Devices First 20 (Or Portion, Thereof) $1.62 Each Additional $1:.12 Pole or Platform Mounted Lighting Fixtures (Each) Theatrical -type Lighting Fixtures or $1.87 Assemblies Each Residential Appliances Fixed Residential Appliances or Receptacle $8.96 Outlets For Same, Including Wall -Mounted Electric Ovens, Counter Mounted Cooking Tops, Electric Ranges, Self-contained Room Console, or Through Wall Air Conditioners, Space Heaters, Food Waste Grinders, Dishwashers (Each) **For Other Types of Air Conditioners, and Motor -Driven Appliances Having Larger Electrical Ratings, See Power Apparatus Nonresidential Appliances Residential Appliances and Self-contained $8.96 Factory -Wired Non -Residential Appliances, Including Medical and Dental Services, Food, Beverage, and Ice Cream Cabinets, Illuminated Show Cases, Drinking Fountains, Vending Machines, Laundry Machines, etc. (Each) Residential Appliances and Self-contained $8.96 Factory -Wired Non -Residential Appliances Not Exceeding One Horsepower (HP), Kilowatt (kW), or Kilovolt -ampere (kVA) in rating, including medical and dental devices, food, beverage, and ice cream cabinets, etc. **For Other Types of Air Conditioners, and Motor -Driven Appliances Having Larger Electrical Ratings, See Power Apparatus Power Apparatus Motors, Generators, Transformers, Rectifiers, Synchronous Converters, Capacitors, Industrial Heating, Air Conditioners, and Heat Pumps, Cooking & Baking Equipment and Other Apparatus Rating in Horsepower (HP), Kilowatts (kW), or Kilovolt -amperes (kVA) $16.30 . Over 3-10 $38.19 Over 11-50 $71.66 Over 51-100 $118.06 Over 101 Busways Trolley and Plug -In Type Busways (Each 100 Ft. or Fraction Thereof) $21.65 *An Additional Fee Will Be Required For Lighting Fixtures, Motors, and Other Appliances That Are Connected To Trolley and Plug -In Type Busways. No Fee is Required For Portable Tools Other Electrical Signs, Outline Lighting, or Marquees(Each) $32.22 Signs, Outline Lighting, or Marquees $10.57 Supplied From One Branch Circuit(Each) Additional Branch Circuits Within The Same $10.57 Sign, Outline Lighting System, Or Marquee - (Each) Miscellaneous Apparatus, Conduits, and $53.99 Conductors(Each) Electrical Apparatus, Conduits, and $53.99 Conductors For Which a Permit is Required, But For Which No Fee is Herein Set Forth (Each) "Not Applicable When a Fee is Paid For One or More Services, Outlets, Fixtures, Appliances, Power Apparatus, Busways, Signs, or Other Equipment Photovoltaic Systems Each $50.38 Other Electrical Inspections(Per Hour $105.74 Inspections Outside Normal Business Hours 0-2 Hours (Minimum Fee) $176.82 Each Additional Hour or Portion Thereof $176.82 Reinspection Fee(Each) $42.50 - Inspections For Which No Fee is Indicated (Per Hour, Minimum. Charge of % Hour $84.99 Electrical Plans Over 2000 Sq. Ft. 2000-4000 (2 Hrs.) $169.98 4001-6000 (3 Hrs.) $254.97 6001-8000 (4 Hrs.) $339.96 8001-10,000-(5 Hrs.) $424.95 10,001-14,000 (6 Hrs.) $509.93 14,001-18,000 (8 Hrs.) $679.91 18,001-22,000 (9 Hrs.) $736.58 22;001+ (10 Hrs.) $849.89 2011-12 FEE'SCHEDULE [ON:' Actual Cost Fees $105.74 Per Hour Copying $0.25 Per Page After First 5 Pages $5.00 Microfiche, First Page $1.25 Microfiche, Each Page After First General Research $105.74. Per Hour Projects For Which There is No Fee Category $105.74 Per Hour w*�� ' m .4.1111kn `�- - ` REC1g9g4CE OF PUBLIC HEARING Drive, Diamond Bar, CA 91766 (909) 839-7030 CJk1Wb&Un9U,'2R26 Copley ' TO: P^radkmof ,.�.,^site FROM: city of NOTICE IS HEREBY~� � �� ''' that the City Council will conduct a public hearing on the following item to consider the following matter under the provisionsStote|awadtheDianondBorKun\cipa|Code(DBNC): of DATE AND TIME OFHEARING: Tuesday, June 7, 2011, 6:45 P.M. (or as soon thereafter that the matter can be ' heard) SouthMonagen�entD�thctAud�or�nn PL��E(3FH�A�NN<�� Quality 218O5Copley Drive, Diamond Bar, CAS17S5 eve nt�en�am/Nm pL���D-2DB (°Project") SUB����� Appea�otLJ |m�mne - ` 011, the Planning Commission approved a new 10,702 square -foot single familyres� 188 '------ ' �t On April 22 2011 the neighboring property owners; Ha/ and ue// nuu/m, filed a.. app.~. / acre (82'O15 square -foot) Council 'nioer`aP|o'.)ng(�ornnlis"ionopprova|onMheboaietholtheirviewvviUbeobstnuctedby requesting that the City Coun reconsider nx �»mx Commission eooa�� of p|onn\ng Coninn�einn de�uk)»s pursuant to . the proposed home. The C\h/ Council |s the review authority ,, . Diamond Bar Municipal Code Section 22.74. 1OVVeu Vain Diamond CA 91765 PROJECT ADDRESS: �u -~wn / . . ' Hai N 3057 Windmill Drive Diamond Bar, CA 91765 3OOOVVndnnU/��/��. � [�an�ond�er '�J��L]�/���: ' Mo|andJenMuang. / . CA 91765 ' 'ENVIRONMENTAL DETERMINATION: This pr�`',ecthas been\/�v���vf�_cm npUo�ewith �e California _.—_— '�_�Quality Act Based onthotassessment, the `y h~sdetennnedthe '�bobeCateg provisions of CEOA pursuant to theprovisions of Article 10 under Section 15301 (U GD' (Demolition ofoSingle Family Residence) and ' 15303 (a) of a New z3~/ng.xe �rm_"/y on�.�.u=.."~=/"+ = the CEQA Guidelines. ` ' Published in: - San Gabriel Valley Tribune: Friday, May 27, 2011 Inland Valley Daily Bulletin: Friday, May 27, 2011 If you are unable to attend the public hearing, but wish to send written comments, please write to the City of Diamond Bar Community Development Department/Planning Division at the address given below. To preview case materials or for further information on this subject, please contact Planning Technician Natalie Tobon at (909) 839-7042. if you challenge this application and project in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. CASE MATERIALS are available for review between, the hours o I f 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday, at the Community Development Department/Planning Division, 21825 Copley Drive, Diamond Bar, CA 91765. CITY COUNCIL TO: VIA: TITLE: APPELLANTS: Agenda #7-1 Meeting Date: June 7, 2011 Honorable Mayor and Members of the City Council James DeStefano, City Man g — Appeal of Planning Com1missio Decision to Approve Development Review No. PLt'201 0- 89 Hai & Jen Huang, 3000 Windmill Drive, Diamond Bar, CA 91765 PROJECT LOCATION: 3010 Wagon Train Lane (Los Angeles County Assessor's Parcel Number 8713-019-004) SUMMARY: This is an appeal of the Planning Commission's decision to approve a Development Review application to demolish an existing home and construct a new two-story single- family residence consisting of 7,432 square feet of living space; two garages totaling 1,968 square feet; a 1,302 square -foot indoor pool area; and 1,573 square feet of covered porches and loggia in The Diamond Bar Country Estates ("The Country"). The Planning Commission reviewed the application and approved the project at its April 12, 2011 meeting. The Commission found that the project complies with the City's Development Code standards and Residential Design Guidelines. On April 22, 2011, the neighboring property owners filed an appeal on the basis that their view will be obstructed by the proposed two-story home. Staff recommends that the City Council deny the appeal and affirm the Planning Commission's decision to approve a new 10,702 gross square -foot single family residence, based on the facts and findings of the project. Appeal of DR No. PL 2010-289 Page 1 BACKGROUND: On April 12, 2011, the Planning Commission approved a request to demolish an existing 3,691 square -foot, one-story home and construct a new 10,702 gross square - foot, two-story single family residence on a 1.88 gross acre (82,015 square -foot) lot. The property is located in the Rural Residential (RR) zone with a consistent underlying General Plan land use designation. The Planning Commission staff report, minutes, and resolution are included in Attachments 2-3. On April 22, 2011, Hai and Jen Huang, the neighboring property owners who reside at 3000 Windmill Drive, filed an appeal requesting that the City Council reconsider the Planning Commission's decision to approve the project on the basis that their view will be obstructed by the proposed two-story home (See Attachment 6). Site Aerial Appeal of DR No. PL 2010-289 Page 2 Project Description The proposed new single-family home consists of the following components: e 4,772 square -feet of first floor living area including a guest room, sewing room, library/office, living room, dining room, kitchen, "dirty kitchen", and family room; • 2,660 square -feet of second floor living area including three bedrooms, three bathrooms, and a laundry room; e Two garages totaling 1,968 square feet; ® A 1,302 square -foot indoor pool area; and 0 1,573 square -feet of covered porches and loggias. The height of the building is 30'-7", measured from the finished grade to the highest point of the roofline. Front Elevation WM In Photo Simulation of Proposed Residence Appeal of DR No. PL 2010-289 Page 3 I Ij WM In Photo Simulation of Proposed Residence Appeal of DR No. PL 2010-289 Page 3 Planning Commission Action During public testimony, the appellants expressed their concern that the proposed two- story home would obstruct their view of the City. During its deliberations, the Commission noted that although the size of the proposed home is larger than the existing home on the subject property, the Commission has approved homes up to 23,000 square feet in The Country and that the proposed house is appropriate for this neighborhood. Because the proposed home is in compliance with the City's development standards, Residential Design Guidelines, and Hillside Management Ordinance, the Commission found that there is no basis to deny the project. ANALYSIS: Review Authority (Diamond Bar Municipal Code (I)BMC) Section 22.74) A land use decision rendered by the Planning Commission may be appealed to the City Council within ten days after the decision date. The City Council may take any of the following actions when considering an appeal: 1. Affirm, affirm in part, or reverse the action of the decision or determination that is the subject of the appeal; 2. Adopt additional conditions of approval, that may address the issues or concerns of the subject of the appeal; and 3. If new or different evidence is presented on the appeal, the Council may refer the matter to the Commission for further consideration. The decision of the Council shall be final and becomes effective upon adoption of the resolution by the Council. Basis for Appeal The Huangs' appeal letter makes the following claims: 1. The proposed home, as designed, will result in a loss of view from the Huangs' residence; 2. Home should be built on the descending slope toward the rear of the lot to minimize the impact on the appellants' views; 3. Forty to 50 walnut and pine trees were recently removed from the subject property; and Appeal of DR No. PL 2010-289 rage 4. The proposed new development will result in the degradation of the site's natural character. Staff Resoonses to Appellants' Claims Loss of View — Diamond Bar Development Code Section 22.16.130 (See Attachment 4) defines a "view", as a vista of significant features such as mountains, ridges, hillside terrain, canyons, geologic features, and community amenities (e.g. parks, landmarks, permanent open space). It is not defined as an unobstructed panorama of these features. According to the City's Residential Design Guidelines (See Attachment 4), a slot view is just as important as a panoramic view. The appellants currently have two slot views (one of the City to the north of the subject property and one of the hillsides to the south of the subject property) and a panoramic view of hillsides and canyons from the rear of their home. These views will not be blocked as a result of the proposed project. The applicant/architect, Stuart Beck, designed the home to have the majority of the square footage on the first floor in order to reduce its overall scale. The massing of the building is softened by placing single story sections of the home closer to the required setbacks and setting the two story section of the home 15 feet behind the required setback, toward the center of the home. The two story section of the proposed home is only 45% of the proposed building street frontage facing Windmill Drive. As a result, the mass and bulk of the home is reduced. Additionally, the proposed footprint is located where the existing home and the stand of trees are currently located. As seen in the photo simulation, the proposed single story wings are lower in height than the existing trees on the property. Additionally, the rear of the subject property, which adjoins the open area at the north end of the neighboring lot, will retain the current southwesterly slot view and remain undeveloped. Appeal of DR No. PL 2010-289 Page 5 Views from Neighboring Property View 1 View 2 Appeal of DR No. PL 2010-289 rays " View 3 The proposed home is compatible and complementary with the other homes in the neighborhood in terms of massiveness and size. Other homes in the neighborhood range in size between 5,700 and 11,600 square feet where the size of the proposed home is 10,702 square feet, which would fall within this size range. Moreover, the manner in which the square footage of the new home is distributed results in a street presence that is actually less imposing than many of the smaller homes in the area. Many of the homes that were developed on Windmill Drive were not built with single - story elements, and tend to appear massive and bulky. Below are photos of some of the homes located on Windmill Drive. Because of the careful attention paid to form and proportion, the mass, bulkiness, and scale of the proposed home is lessened. 3038 Windmill Drive — 6,141 sq. ft. of Living Space 3098 Windmill Drive — 5,351 sq. ft. of Living Space Appeal of DR No. PL 2010-289 Page 7 Location of Pad - The proposed home will be constructed on an existing pad. The proposed grading on the property is minimal compared to previously approved homes in The Country. The project will cut 400 cubic yards and fill 50 cubic yards, resulting in the export of 350 cubic yards of soil. The soil being exported is from the excavation for the indoor pool. If the home was redesigned to be built along the slopes located towards the side and rear of the property, it would require the construction and grading of an additional pad. This would require extensive grading to import large amounts of soil. The rear of the property has a slope that drops about 20 feet. The engineering and earthwork required to create another buildable pad at the rear of the property would be significant and costly. In addition, it would not preserve the natural topography of the existing site. If the proposed house were to be redesigned to be built towards the rear of the property, the natural topography of the property would be substantially altered by creating another buildable pad and manufactured slopes with retaining walls. Prior Removal of Trees - As part of the Development Review application to construct a new single-family residence, the applicant, submitted a signed tree statement stating that there were no protected trees on the property. The landscape plans submitted as part of the Development Review application, also did not identify any protected trees on the property. The property has 68 existing trees and 50 of the existing trees will be removed and replaced with ten citrus trees, two Maidenhair trees, 14 Olive trees, three Queen Palms, and one Coast Live Oak. S31'46'00"E ' � �-�44.34- "ap wop wr A r's ............... ................ ............ '.0p EY_ WE STORY HOUSE . . ............ OM011 A ............. . .... . .. ........... ---------- I D-5 Existing Trees on the Property Appeal of DR No. PL 2010-289 Page 8 Loss of Natural Setting — Although a majority of the existing landscaping is being removed from the existing pad, much more landscaping is being proposed throughout the subject property. Landscaping is used to soften the look of the paved surfaces, enhance the architecture, and create an overall site design that blends in with neighboring homes and the natural environment of the site. The main focus of the landscaping design was to use Mediterranean plants that are low maintenance and drought tolerant. The design incorporates Olive trees and lavender as well as other plant material that is used in the Mediterranean climate because it is similar to the climate in Southern California. The proposed landscaping exceeds the size and amount required by the City's Development Code and therefore full coverage will be reached prior to two years which is required by the City's Development Code. The size and type of trees being planted are ten 24 -inch box citrus trees, three 60 -inch box Queen Palm trees, two 48 -inch box Maidenhair trees, fourteen 60 -inch box Olive trees, and one 48 - inch box Coast Live Oak. No lawn is proposed on the property. The native landscaping on the slope located towards the rear and side of the home will remain. This will help preserve the canyon and native vegetation in the area. Compliance with Hillside Regulations The proposed project was reviewed for compliance with the City's Hillside Management Design Guidelines and regulations. DBMC Section 22.22.120(a)(1) establishes a height limit of 35 feet as measured from the finished grade to the highest point of the roofline. The project complies with all of the regulations and guidelines to ensure that development will complement the character and topography of hillside areas set forth in the Development Code. The project demonstrates that the proposed building will be 30'- 7" at the highest point. The project site was designed to fit the existing land form as much as possible by using the existing lot pad and minimize grading, resulting in the following environmental and aesthetic benefits: 9 No retaining wall exceeds four feet in exposed height; e The building is designed to be parallel to the existing topographic contours; and • Native vegetation is to be retained along the slopes at the side and rear of the property. Planning Commission's Findings In compliance with State law, specific "findings" must be made before a decision-making body may approve a land use application that is quasi-judicial in nature. Findings for approval are an analysis of facts, regulations and policies that explain the progression of the facts through established standards on which the decision is based. Findings should: 1) provide a framework for making principled decisions, enhancing the integrity of the administrative process; 2) help make analysis orderly and reduce the likelihood Appeal of DR No. PL 2010-289 Page 9 that the agency will randomly leap from evidence to conclusions; and 3) help to persuade the parties that the decision-making is careful, reasoned and equitable. This requires decision -makers to identify the reasons supporting a decision prior to taking action. There are six findings that must be made to approve a Development Review application. The Commission made the following findings for the proposed project: Finding No. 1: Is the design and layout of the proposed development consistent with the applicable elements of the City's General Plan, City Design Guidelines, and development standards of the applicable district, design guidelines, and architectural criteria for special areas? Yes. The design and the layout of the proposed new single-family residence consisting of 7,432 square feet of living space, two garages totaling 1,968 square feet, 1,302 square - foot indoor pool area, and 1,573 square -foot covered porches and loggia is consistent with the City's General Plan and City Design Guidelines by incorporating the following: The proposed new single family residence will conform to all development standards, including building height and setbacks, which is consistent with other homes in the neighborhood. A transition between the project and adjacent properties is achieved through appropriate setbacks and landscaping; ® Building placement was considered for maximum tree and plant growth potential; The architectural design accentuates simplicity of line and form, with restrained and understated elegance; Placement and relationship of windows, doors, and other window openings are carefully integrated with the building's overall design; 0 Large wall expanses are avoided; • The air conditioning and trash enclosures are architecturally compatible to the main structure and blend in with the building in terms of materials, color, shape, and size; • Landscaping is used to emphasize and highlight focal points such as gardens, patios and walkways; and * The project is designed to be appropriate in mass and scale to the site. Appeal of DR No. PL 2010-289 Page 10 Finding No. 2: Will the design and layout of the proposed development not interfere with the use and enjoyment of neighboring existing or future developments, and will it create traffic or pedestrian hazards? Yes. The home is proposed in an existing single-family residential gated area and will not change the use of the site. The proposed home will not create additional traffic because the property is being replaced with a larger single-family home. Finding No. 3: Is the architectural design of the proposed development compatible with the character of the surrounding neighborhood and will it maintain and enhance the harmonious, orderly and attractive development contemplated by Chapter 22.48: Development Review Standards, the City's Design Guidelines, the City's General Plan, or any applicable specific plan? Yes. The new single-family residence is designed to be compatible with the eclectic neighborhoods in The Country Estates. It is designed in the Italian Revival style of architecture with earth -tone shades for the exterior finish to soften the building's visual impact. Additionally, the size of the proposed home is similar to previously approved homes in The Country Estates. Below is a table listing the 10 most recently approved new single- family homes. Appeal of DR No. PL 2010-289 Page 11 3010 Wagon Train 350 cubic yards (Proposed Home 10,702 (exported) 2 301.7" 2845 Shadow 2,130 cubic yard Canyon_ 11,073 (imported) 3 351 2488 Alamo 4,617 cubic yards Heights 15,961 (exported) 3 35' 840 cubic yards 3131 Steeplechase 17,856 (exported) 3 341-1011 5,300 cubic yards 2137 Derringer 10,153 im orted 3 341-611 598 cubic yards 2718 Steeplechase 7,308 (exported) 3 401-711 22415 Steeplechase 5,658 0 site is balanced).. 1 34' 150 cubic yards 2461 Indian Creek 15,234 (imported) 3 341-611 4,046 cubic yards 3121 Steepl , echase 10,768 (imported) 2 301-811 2112 Indian Creek 3,483 0 site is balanced)_ 2 261-611 1,300 cubic yards 2706 Indian Creek 11,315 (exported) 3 35' The size of the proposed home at 3010 Wagon Train Lane falls within the size range of the previously approved homes listed in the table above. The grading involved for the proposed building is less than the average for new homes being built in The Country Estates because it is being built on an existing pad. The height of the proposed home is also below the average height of new single family homes recently approved, and it is also below the maximum height allowed by the City's Development Code standards. Finding No. 4: Will the design of the proposed development provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture, color, and will remain aesthetically appealing? Yes. Variation in the building elements has been achieved through the utilization of varying architectural features, building materials, and landscaping. Appeal of DR No. PL 2010-289 Page 12 Finding No. 5: Would the proposed entitlement not be detrimental to the public interest, health, safety, convenience, or welfare of the city? Yes. The project has been reviewed by the Building and Safety Division, Public Works Departments, and Los Angeles County Fire Department and it is required to comply with all of the conditions within the resolution. Through the inspection process, the referenced agencies will ensure that the proposed project is not detrimental to the public health, safety or welfare or materially injurious to the properties or improvements in the vicinity. p Finding No. 6:, Has the proposed entitlement been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA)? Yes. The proposed project has been deemed categorically exempt from the provisions of the California Environmental Quality Act (CEQA) as set forth under Article 19 Section 15301 (1) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Residence) of the CEQA guidelines. NOTICE OF PUBLIC HEARING: On May 27, 2011, public hearing notices were mailed to property owners within a 1,000 - foot radius of the project site, and on May 27, 2011, the notice was published in the Inland Valley Daily Tribune and San Gabriel Valley Tribune newspapers. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of Article 19 Section 15301 (1) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Residence) of the CEQA Guidelines. No further environmental review is required. RECOMMENDATION: Staff recommends that the City Council deny the appeal and affirm the Planning Commission's decision to approve a new single-family residence consisting of 7,432 square feet of living space, two garages totaling 1,968 square feet, 1,302 square -foot indoor pool area, and 1,573 square -foot covered porches and loggia, based on the Appeal of DR No. PL 2010-289 rage -ii findings of DBMC Section 22.48, subject to conditions of approval as listed within the draft resolution. Prepared by: I'W- SHE mull, !� MUNI Reviewed by: David Doyle Assistant City Manager Attachments: Reviewed by: Greg Gubman, AICP Community Development Director 1. Draft City Council Resolution No. 2011 -XX and Conditions of Approval 2. Planning Commission Staff Report and Minutes dated April 12, 2011 3. Planning Commission Resolution No. 2011-08 4. Diamond Bar Municipal Code Section 22.16.130 and City of Diamond Bar Citywide Design Guidelines, View Protection (Pages 44-45) 5. Approved Plans 6. Appeal Application and Supporting Documents Appeal of DR No. PL 2010-289 Page 14 Attachment 1 CITY COUNCIL RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DENYING THE APPEAL AND AFFIRMING THE PLANNING COMMISSION'S DECISION TO APPROVE A NEW SINGLE-FAMILY RESIDENCE CONSISTING OF 7,432 SQUARE FEET OF LIVING SPACE, TWO GARAGES TOTALING 1,968 SQUARE FEET, 1,302 SQUARE -FOOT INDOOR POOL AREA, AND 1,573 SQUARE -FOOT COVERED PORCHES AND LOGGIA LOCATED AT 3010 WAGON TRAIN LANE, DIAMOND BAR, CALIFORNIA (APN 8713-019-004). A. RECITALS The neighboring property owners, Hai and Jen Huang, have filed an appeal 'of the Planning Commission's decision to approve Development Review No. PL 2010-289 for a new single-family residence consisting of 7,432 square feet of living space, two garages totaling 1,968 square feet, 1,302 square -foot indoor pool area, and 1,573 square -foot covered porches and loggia located at 3010 Wagon Train Lane, Diamond Bar, Los Angeles County, California. Hereinafter in this resolution, the subject Development Review shall be collectively referred to as the "Project." 2. The subject property is made up of one parcel totaling 82,015 square feet (1.88 gross acres). It is located in the Rural Residential (RR) zone with an underlying General Plan land use designation of Rural Residential. 3. The legal description of the subject property is Tract 30289 Lot 27. The Assessor's Parcel Number is 8713-019-004. 4. Notification of the Planning Commission public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers on April 1, 2011. Public hearing notices were mailed to property owners within a 1,000 -foot radius of the project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board and the notice was posted at three other locations within the project vicinity; 5. On April 12, 2011, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the Planning Commission approved the Proposed Project, subject to conditions; 6. On April 22, 2011, neighboring property owners, Hai and Jen Huang filed an appeal of the Planning Commission's decision to approve the Project; 7. Notification of the City Council public hearing for this project was published in the 'San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers on May 27, 2011. Public hearing notices were mailed to property owners within a 1,000 -foot radius of the project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board and the notice was posted at three other locations within the project vicinity; 8. On June 7, 2011, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date; and 9. The documents and materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21825 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 1 The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct; and 2. The Planning Commission hereby determines the Project to be Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the provisions of Article 19, Section 15301 (1) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a ' New Single Family Residence) of the CEQA Guidelines. Therefore, no further environmental review is required. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 22.48, this City Council hereby makes the following findings: Development Review Findings (DBDC Section 22.48.040) The design and layout of the proposed development is consistent with the applicable elements of the City's General Plan, City Design Guidelines, and development standards of the applicable district, design guidelines, and architectural criteria for special areas (e.g., theme areas, specific plans, community plans, boulevards or planned developments); The design and layout of the proposed 7,432 square -foot single family residence, two garages totaling 1,968 square feet, and 1,302 square -foot indoor pool is consistent with the City's General Plan, City Design 3 City Council Resolution No. 2011 -XX Guidelines and development standards by meeting all of the setbacks and requirements of the City's development code. The project site is not part of any theme area, specific plan, community plan, boulevard or planned development. 2. The design and layout of the proposed development will not interfere with the use and enjoyment of neighboring existing or future developments, and will not create traffic or pedestrian hazards; The proposed single-family residence will not interfere with the use and enjoyment of neighboring existing or future developments because the use of the project site is designed for a single-family home and the surrounding uses are also single-family homes. The proposed single-family home will not interfere with vehicular or pedestrian movements, such as access or other functional requirements of a single-family home because it complies with the requirements for driveway widths and grades. 3. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain and enhance the harmonious, orderly and attractive development contemplated by Chapter 22.48: Development Review Standards, the City's Design Guidelines, the City's General Plan, or any applicable specific plan; The new single-family home is designed to be compatible with the character of the eclectic neighborhoods in The Country Estates. It is designed in the Italian Revival style of architecture with earth -tone shades for the exterior finish to soften the building's visual impact and assist in preserving the hillside's aesthetic value. 4. The design of the proposed development will provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture, color, and will remain aesthetically appealing; The design of the new single-family home is an Italian Revival style of architecture. Variation in the building elements has been achieved through the utilization of varying architectural features, building materials, and landscaping. 5. The proposed development will not be detrimental to public health, safety or welfare or materially injurious (e.g., negative effect on property values or resale(s) of property) to the properties or improvements in the vicinity; and 4 City Council Resolution No. 2011 -XX Before the issuance of any City permits, the proposed project is required to comply with all conditions within the approved resolution, and the Building and Safety Division and Public Works Departments, and Los Angeles County Fire Department requirements. Through the permit and inspection process, the referenced agencies will ensure that the proposed project is not detrimental to the public health, safety or welfare or materially injurious to the properties or improvements in the vicinity. 6. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) as set forth under Article 19 Section 15301 (/) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Residence) of the CEQA guidelines. Based upon the findings and conclusion set forth above, the City Council hereby affirms the Planning Commission's decision to approve this Application subject to the following conditions: 1 Development shall substantially comply with the plans and documents presented to the Planning Commission at the public hearing; 2. Prior to building permit issuance, the required landscape plan shall be designed to meet the requirements of the Los Angeles County Fire Department's Fuel Modification Plan Guidelines in terms of plant selection, placement and maintenance. The final landscape and fuel modification plans shall be submitted to the Los Angeles Fire Department for review and approval; 3. Prior to building permit issuance, landscape and irrigation plans shall be reviewed and approved by the City's Consulting Landscape Architect; and 4. Standard Conditions. The applicant shall comply with the standard development conditions attached hereto. The City Council shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution, by certified mail to the property owner, Hai Nguyen, 3057 Windmill Drive, Diamond Bar, CA 91765; and the applicant, Stewart Beck, 2915 Redhill Avenue, Suite G102, Costa Mesa, CA 92626. APPROVED AND ADOPTED THIS 7th DAY OF JUNE 2011, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. 5 City Council Resolution No. 2011 -XX LI -A Steve Tye, Mayor 1, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the City Council of the City of Diamond Bar, at a regular meeting of the City Council held on the 7th day of June 2011, by the following vote: AYES: Council Member: NOES: Council Member: ABSTAIN: Council Member: ABSENT: Council Member: ' ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 6 City Council Resolution No. 2011 -XX WIONTD T La--- ....... .... . ..... . .............. BAR COMMUNITY DEVELOPMENT DEPARTME1 RIT STANDARD CONDITIONS USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW Aft -if mT-EMODELED STRUCTURES PROJECT #: Development Review No. PL 2010-289 SUBJECT: To demolish an existing residence and construct a new 7,432 square -foot single family residence, two garages totaling 1,968 square feet, and 1,302 square -foot indoorpoolon a 1.88 gross acre lot. PROPERTY Hai Nguyen OWNER(S): 3057 Windmill Drive Diamond Bar, CA 91765 APPLICANT: Stewart Beck 2915 Redhill Avenue, Suite 6102 Costa Mesa, CA 92626 LOCATION: 3010 Windmill Drive,_ Diamond Bar, CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Development Review No. PL 2010-289 brought within the time period provided by Government Code Section 66499.37. In the event the city and/or its officers, agents and employees are made a party of any such action: (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. 2 DR No. PL 2010-289 (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Development Review No. PL 2010-289, at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicants pay remaining City processing fees, school fees and fees for the review of submitted reports. 3. All designers, architects, engineers, and contractors associated with this project shall obtain a Diamond Bar Business License; and a zoning approval for those businesses located in Diamond Bar. 4. Signed copies of Planning Commission Resolution No. 2011-08, Standard Conditions, and all environmental mitigations shall be included on the plans (full size). The sheet(s) are for information only to all parties involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect. 5. Prior to the plan check, revised site plans and building elevations incorporating all Conditions of Approval shall be submitted for Planning Division review and approval. 6. Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. 7. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations. 8. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, and any applicable Specific Plan in effect at the time of building permit issuance. 9. All site, grading, land scape/irrigation, and roof plans, and elevation plans shall be coordinated for consistency prior to issuance of City permits (such as grading, tree removal, encroachment, building, etc.,) or approved use has commenced, whichever comes first. 10. The property owner/applicant shall remove the public hearing notice board within three days of this project's approval. 11. The applicant shall comply with the requirements of City Planning, Building and Safety Divisions, Public Works Department, and the Fire Department. 3 DR No. PL 2010-289 0 C. 10 F:$ FEES/DEPOSITS Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, Public Works Department and Mitigation Monitoring) at the established rates, prior to issuance of building or grading permit (whichever comes first), as required by the City. School fees as required shall be paid prior to the issuance of building permit. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to issuance of grading or building permit, whichever comes first. 2. Prior to any plan check, all deposit accounts for the processing of this project shall have no deficits. TIME LIMITS The approval of Development Review No. PL 2010-289 expires within two years from the date of approval if the use has not been exercised as defined per Diamond Bar Municipal Code Section (DBMC) 22.66.050 (b)(1). The applicant may request in writing a one year time extension subject to DBMC 22.60.050(c) for Planning Commission approval. SITE DEVELOPMENT 1. The project site shall be developed and maintained in substantial conformance with the approved plans submitted to, approved, and amended herein by the Planning Commission, collectively attached hereto as Attachment 2 including: site plans, floor plans, architectural elevations, and landscape plans on file with the Planning Division, the conditions contained herein, and the Development Code regulations. 2. All ground -mounted utility appurtenances such as transformers, air conditioning condensers, etc., shall be located out of public view and adequately screened through the use of a combination of concrete or masonry walls, berms, and/or landscaping to the satisfaction of the Planning Division. 3. All roof -mounted equipment shall be screened from public view. 4. All structures, including walls, maintained in a structurally appearance. All graffiti shall owners/occupant. trash enclosures, canopies, etc., shall be sound, safe manner with a clean, orderly be removed within 72 hours by the property 5. All landscaping, structures, architectural features and public improvements damaged during construction shall be repaired or replaced upon project completion. SOLID WASTE The site shall be maintained in a condition, which is free of debris both during 4 DR No. PL 2010-289 and after the construction, addition, or implementation of the entitlement approved herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor used has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL 1. An Erosion Control Plan shall be submitted concurrently with the grading plan clearly detailing erosion control measures. These measures shall be implemented during construction. The erosion control plan shall conform to national Pollutant Discharge Elimination System (NPDES) standards and incorporate the appropriate Best Management Practices (BMPs) as specified in the Storm Water BMP Certification. For construction activity which disturbs one acre or greater soil a Storm Water Pollution Prevention Plan (SWPPP) will be needed. 2. The applicant shall comply with Standard Urban Storm Water Mitigation Plan (SUSMP) requirements to the satisfaction of the City Engineer. 3. Grading and construction activities and the transportation of equipment and materials and operation of heavy grading equipment shall be limited to between the hours of 7:00 a.m. and 5:00 p.m., Monday through Saturday. Dust generated by grading and construction activities shall be reduced by watering the soil prior to and during the activities and in accordance with South Coast Air Quality Management District Rule 402 and Rule 403. Reclaimed water shall be used whenever. possible. Additionally, all construction equipment shall be properly muffled to reduce noise levels. B. SOILS REPORT/GRADING/RETAINING WALLS 1 Prior to grading plan submittal, a geotechnical report prepared by a Geotechnical Engineer, licensed by the State of California, shall be submitted by the applicant for approval by the City. 2. Upon approval of the geotechnical report, the applicant shall submit drainage and grading plans prepared by a Civil Engineer, licensed by the State of California, prepared in accordance with the City's requirements for the City's 5 DR No. PL 2010-289 0 review and approval. A list of requirements for grading plan check is available from the Public Works Department. All grading (cut and fill) calculations shall be submitted to the City concurrently with the grading plan. Finished slopes shall conform to DBIVIC Section 22.22.080 -Grading. All easements and flood hazard areas shall be clearly identified on the grading plan. 5. The grading plan shall show the location of any retaining walls and the elevations of the top of wall/footing/retaining and the finished grade on both sides of the retaining wall. Construction details for retaining walls shall be shown on the grading plan. Calculations and details of retaining walls shall be submitted to the Building and Safety Division for review and approval. 6. All equipment staging areas shall be located on the project site. Staging area, including material stockpile and equipment storage area, shall be enclosed within a six foot -high chain link fence. All access points in the defense shall be locked whenever the construction site is not supervised. 7. Grading of the subject property shall be in accordance with the California Building Code, City Grading Ordinance, Hillside Management Ordinance and acceptable grading practices. 8. The maximum grade of driveways serving building pad areas shall be 15 percent. In hillside areas driveway grades exceeding 15 percent shall have parking landings with a minimum 16 feet deep and shall not exceed five (5) percent grade or as required by the City Engineer. Driveways with a slope of 15 percent shall incorporate grooves for traction into the construction as required by the City Engineer. . 9. All slopes shall be seeded per landscape plan and/or fuel modification plan with native grasses or planted with ground cover, shrubs, and trees for erosion control upon completion of grading or some other alternative method of erosion control shall be completed to the satisfaction of the City Engineer and a permanent irrigation system shall be installed. 10. Prior to the issuance of building permits, a pre -construction meeting shall be held at the project site with the grading contractor, applicant, and city grading inspector at least 48 hours prior to commencing grading operations. 11. Rough grade certifications by project soils and civil engineers and the as - graded geotechnical report shall be submitted for review and approval prior to issuance of building permits for ' the foundation of the residential structure. Retaining wall permits may be issued without a rough grade certificate. 6 DR No. PL 2010-289 C. [a 14 12. Final grade certifications by project soils and civil engineers shall be submitted to the Public Works Department prior to the issuance of any project final inspections/certificate of occupancy respectively. DRAINAGE 1. Detailed drainage system information of the lot with careful attention to any flood hazard area shall be submitted. All drainage/runoff from the development shall be conveyed from the site to the natural drainage course. No on-site drainage shall be conveyed to adjacent parcels, unless that is the natural drainage course. 2. Prior to the issuance of a grading permit, a hydrology and hydraulic study shall be prepared by a Civil Engineer registered in the State of California to the satisfaction of the City Engineer. UTILITIES 1. Applicant shall relocate and underground any existing on-site utilities to the satisfaction of the City Engineer and the respective utility owner. 2. Underground utilities shall not be constructed within the drip line of any mature tree except as approved by a registered arborist. SEWERS/SEPTIC TANK Applicant, at applicant's sole cost and expense, shall construct the sewer system in accordance with the City. Sewer plans shall be submitted for review and approval by the City Building and Safety Department. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839-7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Plans shall conform to State and Local Building Code (i.e., 2007 California Building Code, California Plumbing Code, California Mechanical Code, and California Electrical Code) requirements and all other applicable construction codes, ordinances and regulations in effect at the time of plan check submittal. 2. Application for which no permit is issued within 180 days following the date of application shall expire by limitation, and plans and other data submitted for review may thereafter be returned to the applicant or destroyed by the Building Department. 3. Every permit issued by the Building Department shall expire if the building or work authorized by such permit is not commenced within 180 days from the date of such permit. 7 DR No. PL 2010-289 4. Construction activities causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work shall be conducted Mon. -Sat. between the hours of 7:00 a.m. and 7:00 p.m. 5. Occupancy of the facilities shall not commence until such time as all Uniform Building Code and State Fire Marshal regulations have been met. The buildings shall be inspected for compliance prior to occupancy. 6. The minimum design load for wind in this area is 85 M.P.H. exposures "C" and the site is within seismic category (D). The applicant shall submit drawings and calculations prepared by a California State licensed Architect/Engineer with wet stamp and signature. 7. This project shall comply with the 2008 Energy Code requirements of the State of California Energy Commission. Kitchen and bathroom lights shall be fluorescent. 8. In order to accurately monitor and report all construction and debris generation and diversion activities, all materials must both be hauled and processed by a city franchised contractor or by a licensed demolition contractor subject to compliance with specific permitting and reporting requirements. Southern California Air Quality Management District (SCAQMD) approval/clearance will be required prior to the issuance of a demolition permit. Please contact AQMD at (909) 367-2327. 9. Prior to Building permit issuance, Walnut Valley School District fees must be paid. Please obtain a form from the Building and Safety Division to take directly to the school district. Walnut Valley Unified School District 880 S. Lemon Ave Walnut, CA 19789 (909)595-1261 10. Submit Public Works Department approved grading plans showing clearly all finish elevations, drainage, and retaining walls locations. 11. "Separate permits are required for pools, spas, fountains, and retaining walls" and shall be noted on plans. 12. A height survey may be required at completion of framing. 13. Building setback from any slope (toe or top) shall meet Chapter 18 of the 2007 California Building Code. 14. Guardrails shall be designed for 20 load applied laterally at the top of the rail. 15. Indicate all easements on the site plan. 8 DR No. PL 2010-289 16. Please submit a total of 7 full set of plans including the grading for review to the Building and Safety Division after the plans have been approved by the Planning Division/Commission. 17. Fire Department approval shall be required. Contact the Fire Department to check the fire zone for the location of your property. If this project is located in Very High Hazard Fire Zone it shall meet of requirements of the fire zone. a. All unenclosed under -floor areas shall be constructed as exterior wall. b. All openings into the attic, floor and/or other enclosed areas shall be covered with corrosion -resistant wire mesh not less than 1/4 inch or more than 1/2 inch in any dimension except where such openings are equipped with sash or door. 18. All retaining walls shall be submitted to the Building and Safety and Public Work Departments for review and approval. 19. Submit grading plans showing clearly all finish elevations, drainage, and retaining wall locations. No building permits shall be issued prior to submitting a pad certification. 20. The project shall be protected by a construction fence and shall comply with the NPDES & BMP requirements (sand bags, etc.) 21. Check drainage patterns with Engineering Department. Surface water shall drain away from building at a 2% minimum slope. 22. Specify location of tempered glass as required by code. 23. Specify 1/4"M slope for all flat surfaces/ decks with approved water proofing material. Also, provide guardrail connection detail (height, spacing, etc.) 24. Private property sewer/septic system shall be approved by the Los Angeles County Health Department and the California Water Control Board. AM 9 DR No. PL 2010-289 Attachment 2 CITY 0 , F DIAMOND BAR - 21825 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7030 - FAX (909) 861-3117 AGENDA ITEM NUMBER: 7.2 MEETING DATE: April 12, 2011 CASE/FILE NUMBER: Development Review No. PL 2010-289 PROJECT LOCATION: 3010 Wagon Train Lane, Diamond Bar, CA 91765 (APN 8713-019-004) PROPERTY OWNER: Hai Nguyen 3057 Windmill Drive Diamond Bar, CA 91765 APPLICANT: Stewart Beck 2915 Redhill Avenue, Suite G102 Costa Mesa, CA 92626 s2mmary The applicant is requesting Development Review approval to demolish the existing residence on the property and construct a new single-family residence consisting of 7,432 square -foot living space; two garages totaling 1,968 square feet; a 1,302 square - foot indoor pool area; and 1,573 square -feet covered porches and loggias. The architectural style of the building is Italian Revival, which is a mixture of Classic Italian Villa and Italian Country. The two story section of the building is designed in the Classic Italian Villa architectural style. The two outer wings of the building (the indoor pool and guest room) were designed in the Italian Country architectural style. The landscaping was designed to *incorporate Mediterranean plants and trees, such as olive trees and lavender. The plants used are low maintenance, drought tolerant plants that are appropriate for the local climate. After evaluating the application, staff finds that the proposed Development Review complies with the City's development standards and meets the findings required of the project. Therefore, staff- recommends that the Planning Commission approve Development Review No. PL 2010-289, subject to the conditions of approval contained in the attached Resolution. The site is located in The Diamond Bat- Country Estates (The Country) and is located on the southwesterly corner of Wagon Train Lane and Windmill Drive. In 1977, the property was developed under Los Angeles County standards with a 2,921 square -foot home and 770 square -foot garage on a 1.29 gross acre (56,192 square -foot) lot. There are no protected trees on-site. A lot line adjustment was approved at the rear of the property on February 18, 2011 and recorded on March 11, 2011. The lot line adjustment increased the length of the property by approximately 112 feet to the rear. The application process was simplified and expedited because the subject property and the property located behind it are owned by the same property owner. The applicant decided to adjust the rear property line in order to provide sufficient lot depth to accommodate the proposed project design. The site is legally described as Lot 27 of Tract No. 30289, and the Assessor's Parcel Number (APN) is 8713-019-004. lt�i M1�'-FI'I The proposed new single-family home consists of the following components: 4,772 square -feet of first floor living area including a guest room, sewing room, library/office, living room, dining room, kitchen, "dirty kitchen", and family room; 2,660 square -feet of second floor living area including three bedrooms, three bathrooms, and a laundry room; ® Two garages totaling 1,968 square feet; 0 A 1,302 square -foot indoor pool area; and ® 1,573 square -feet of covered porches and loggias. The height of the building is 30'-7", measured from the finished grade to the highest point of the roofline. The applicant has obtained approval from The Diamond Bar County Estates Association. Development Review No. PL 2010-289 Page 2 of 9 Site and Surrounding General Plan, Zoning and Land Uses I Development Review No. PL 2010-289 Page 3ofS JbJIT P I&VTOT-W 11) h� IT11 IAN 51 Construction of a new single-family residence requires Planning Commission approval of a Development Review application. Development Review approval is required to ensure compliance with the City's General Plan policies, development standards and design guidelines, and to minimize adverse effects of the proposed project upon the surrounding properties and the City in general. II)MIM M ROM The following table compares the proposed project with the City's development standards for residential development in the RR zone: 'gNqggg,t 9,619 ni . gf, .. ... . 30' 30' Yes 15'-0" on one side & 22 —east side Yes 10'-0" on the other 62'—west side .. ..... side. 15' on reversed 22' Yes JU iStree1[,,, JU corner lot W-1 105'— west side Yes den t 25 260' — east side 25' 114' Yes �wz Maximum of 30% 12% Yes i E� TY,"Lly"I in[ 35'-0" 301-7" Yes V ar in i 2 -car garage 5 -car garage Yes Site and Grading Configuration: The applicant is proposing to cut 400 cubic yards and fill 50 cubic yards of soil. The export of the remaining 350 cubic yards of soil would take approximately 25-35 truck trips to. move the soil off-site. The existing property was previously graded to create a flat pad throughout most of the property. Towards the rear of the property, there is a slope that drops about 20 feet. The applicant designed the proposed project to integrate the existing topographical features of the site and minimize grading. Development Review No. PL 2010-289 Nage 4 of 9 Elevations: The architectural style of the building is Italian Revival, which is a mixture of Classic Italian Villa and Italian Country. The two story section of the building is designed in the Classic Italian Villa architectural style. The two outer wings of the building (the indoor pool and guest room) were designed in the Italian Country architectural style. The Italian Revival architectural style includes the following design features: ® Low pitched, hipped roofs; © Projecting eaves supported by corbels; 0 Masonry exterior such as brick; 0 Recessed entry; 0 Rectangular chimneys; and 0 Loggias. The applicant provided color samples which call for earth tone colors for the exterior finish to soften the building's visual impact on the hillside. Front Elevation Landscaping: The front yard will be 75% landscaped with trees and other plant materials and will achieve full coverage prior to the required two years. Landscaping is used to soften the look of the paved surfaces, enhance the architecture, and create an overall site design that blends in with neighboring homes and the natural environment of the site The main focus of the landscaping design was to use Mediterranean plants that are low maintenance and drought tolerant. The design incorporates olive trees and lavender as well as other plant material that is used in the Mediterranean climate because it is similar to the climate in Southern California. In the -front yard, four 24 -inch box orange trees are proposed along the front entrance. Ground cover in the front yard will predominately consist of kksuch as Raphinlenis Crimson and Grey Geranium 1,17 r"such1 1 Crimson Geranium Little Rev, and Spanish Lavender. These shrubs grow up to Development Review No. PL 2010-289 Page 5 of 9 4 feet in height which serve as vertical elements to complement the overall design. Landscaping is also used to create a smooth transition between the street and the homes. Shrubs and ground covers such as Prostrate Coyote Brush, Pride of Madeira, Blue Pickle, and Mexican Sage are some of the plants used between the building and the street. Pride of Madeira All plant types will be drought tolerant and non- invasive species. The project is required to comply with the new water -efficient landscape requirements, which is noted on the preliminary landscape plans and will be verified during building plan check. The subject property is located within the Los Angeles County Fire Department "Very High Fire Hazard Severity Zone." Therefore, the proposed landscaping must comply with the Fire Department's Fuel Modification Plan requirements. The proposed landscaping plans will be submitted for review and approval by the Fire Department during building plan check. Comrallance with Hillside Management Ordinance (DBMC Section 22.22) The proposed project was reviewed for compliance with the City's Hillside Management Design Guidelines and regulations. DBMC Section 22.22.120 (a) (1) establishes a height limit of 35 feet as measured from the finished grade to the highest point of the roofline. The project demonstrates that the proposed building will be 30'-7" at the highest point. The project site was designed to: * Fit the existing land form as much as possible by using the existing lot pad and minimize grading; * All retaining walls are a maximum of four feet; * The building is designed to be parallel to the existing contours; and Native vegetation is to be retained along the slopes at the side and rear of the property. The project complies with all of the regulations and guidelines to ensure that development will complement the character and topography of hillside areas set forth in the Development Code. Con-igaiLbIro.ty with Neighborhood The proposed project complies with the goals and objectives as set forth in the adopted Development Review No. PL 2010-289 Page 6 of 9 General Plan in terms of land use and density. The project will not negatively affect the existing surrounding land uses, and the design and appearance of the proposed single- family residence is compatible with the surrounding community. The project is designed to be compatible and complementary to the neighborhood, and incorporates the principles of the City's Residential Design Guidelines as follows: The proposed new single family residence will conform to all development standards, including building height and setbacks, which is consistent with other homes in the neighborhood. A transition between the project and adjacent properties is achieved through appropriate setbacks and landscaping; 0 Building placement was considered for maximum tree and plant growth potential; ® The architectural design accentuates simplicity of line and form and restrained and understated elegance; * Overhangs, projections. and recesses of stories, porches, balconies, and reveals are integrated into the design; ® Placement and relationship of windows, doors, and other window openings are carefully integrated with the building's overall design; 9 Large wall expanses are avoided; The air conditioning and trash enclosures are architecturally compatible to the main structure and blend in with the building in terms of materials, color, shape, and size; Landscaping is used to emphasize and highlight focal points such as gardens, patios and walkways; and ® The project is designed to be appropriate in mass and scale to the site. Adjacent Home to West Project Site Adjacent Home to East Development Review No. PL 2010-289 Page 7 of 9 The Public Works Department and Building and Safety Division reviewed this project, and their comments are included in the attached resolution as conditions of approval. On April 1, 2011, public hearing notices were mailed to property owners within a 1,000 - foot radius of the project site and the notice was published in the San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers. A notice display board was posted ,at the site, and a copy of the notice was posted at the City's three designated community posting sites. Public Comments Received On April 7, 2011, the neighboringresident located at 3000 Windmill Drive contacted staff with questions and concerns about the proposed project. The neighbor is concerned that the proposed two-story home would obstruct her view of the City. Currently, the height of the existing home is approximately 19 feet. The height of the two outer wings of the proposed building is 17'-2", and the two-story section of the building is 30'-7". The height of the building is lower than the 35 -foot maximum height allowed by the Development Code. In addition, staff visited the site and observed that the building pad of the subject property is slightly lower than the neighbor's building pad. This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of Article 19 Section 15301 (1) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Residence) of the CEQA Guidelines. No further environmental review is required. Staff recommends that the Planning Commission adopt the attached resolution (Attachment 1) approving Development Review No. PL 2010-289, to construct a new single-family residence consisting of 7,432 square feet of living space, two garages totaling 1,968 square feet, 1,302 square -foot indoor pool area, and 1,573 square -foot covered porches and loggia, based on the findings of DBMC Section 22.48, subject to conditions of approval as listed within the draft resolution. Development Review No. PL 2010-289 Page 8 of 9 Prepared by: N *aa I i e &To -bo in Planning Technician Attachments: Reviewed by: Grace S. Lee Senior Planner 1. Draft Resolution Approving DR No. PL 2010-289 2. Site Plan, Floor Plans, Elevations, and Landscape Plans Development Review No. PL 2010-289 Page 9 of 9 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 12, 2011 CALL TO ORDER: Chairman Shah called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Lee led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Jimmy Lin, Steve Nelson, Tony Torng, Vice Chairman Kwang Ho Lee and Chairman Jack Shah. Also present: Greg Gubman, Community DevelopmentDirector; Grace Lee, Senior Planner David Alvarez, Assistant Planner; Natalie Tobon, Planning Technician; and Stella Marquez, Senior Administrative Assistant. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented. q. CONSENT CALENDAR: 4.1 Minutes of theg Regular Meeting of March 22, 2011. C/Torng moved, VC/Lee seconded, to continue the Minutes of March 22, 2011, for corrections. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 5. OLD BUSINESS: None j 6. NEW BUSINESS: None 7. PUBLIC HEARINGS: 7.1 Develo ment Review No. 2007-25 and .Tree Permit No. 2007-06 - - Request for a' one-year time extension of the Planning Commission's approval for a new 9,513 square foot, new single family residential project on a 51,401 gross square foot (1.18 acre) lot. The project site. is zoned Rural Residential (RR) with a. consistent underlying .General Plan land use designation. The project was approved on February 10, 2009, with a two - I APRIL 12, 2011 PAGE 2 PLANNING COMMISSION I year timeframe to obtain building permits and begin construction; however, Diamond Bar Municipal Code Section 22.60.050 authorizes the Planning Commission to grant a one-year time extension. PROPERTY ADDRES: 2706 Indian Creek -Road Diamond Bar, CA 91765 PROPERTY OWNER: Basant Bhatia 17753 Via San Jose Rowland Heights, CA 91748 APPLICANT: Pete Volbeda 180 N. Benson Avenue, Suite D Upland, CA 91786 PT/Tobon presented. staff's report and recommended Planning Commission approval' of a one-year time extension for Development Review No. 2007-25 and Tree Permit No. 2007-06, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Chair/Shah opened the public hearing. Pete Volbeda, applicant, requested the one-year time extension and said if the extension was approved that all approvals for the development would be received within that timeframe. Chair/Shah closed the public hearing. VC/Lee moved, C/Nelson seconded to support staff's recommendation and approve a one-year time extension for Development Review No. 2007-25 and Tree Permit No. 2007-06, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 7.2 Development Review PL 2010-289 — Under the authority of Development Code Section 22.48, the applicant, Stuart Beck, and the property owner, t `ova- to' demolish an existing residence andNai Nguyen re nesed ap APRIL 12, 2011 PAGE 3 PLANNING COMMISSION construct a new. 7,432 square foot single family residence on a 1.88 gross acre (82,015 square foot) lot. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation. PROJECT ADDRESS: 3010 Wagon Train Lane Diamond Bar, CA 91765 PROPERTY OWNER: Hai Nguyen 3057 Windmill Drive i Diamond Bar, CA 91765 APPLICANT: Stuart Beck. 2915 Redhill Avenue, Suite G102 Costa Mesa, CA 92626 PT/Tobon presented staff's report and recommended Planning elopment Review No. PL 2010-289, based on Commission approval of Dev the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. VC/Lee asked if the City needed any special or specific requirements for plumbing for indoor pools. CDD/Gubman said there would be specific requirements for indoor pools in enclosures that would deal with moisture retention on the inner surfaces as well as, drainage and maintenance, all of which would be part of the plan check review process to' ensure that all of the appropriate materials, membranes, protective coatings needed. to facilitate the installation are up to code. The plumbing requirements are under the umbrella of the condition requiring that the applicant shall comply with the building codes including the 2010 California Building Code that was recently adopted by the City. C/Lin said he assumed that this system would ' be connected to a sewer 'j system. rather than a septic. systen. PT/Tobon responded that according to the standard conditions, one of the public works conditions is. that at the , applicant's full cost and: expense shall construct .the sewer system in m accordance with the City, and sewer plans ust be submitted for review and approval by the City's Building and Safety Department. C/Lin asked if. the site plan typically includes aseptic tank system as,part�of the process or is this purely an engineering review process. CDD/Gubman explained that there is an available .sewer and. by City Code, the applicant would need to connect to the City's sewer system. APRIL 12, 2011 PAGE 4 PLANNING COMMISSION C/Torng asked if there was any protected tree that would be removed from the landscape and PT/Tobon responded that there are no protected trees on the property. Chair/Shah asked about the cut and fill. PT/Tobon explained that the applicant will be exporting 350 cubic yards for the footing and pool Chair/Shah opened the public hearing. Stuart Beck, applicant, said he was present to answer questions. Jen and Ting Huang, 3000 Windmill Drive, Diamond Bar, CA, asked for the Commission to consider the fact that this building would be located in front of their home because their entire 240 foot front view would be impacted by this two-story building. She asked if the building could. be set back further to prevent the building from them so it would not be so close to their property. Ting Huang said that he lived in "The Country Estates" for the country viewand he would not expect to have a big "apartment" in front of him. The original house was 2400 square feet and now it will be three times the size and there will be a 240 foot wide two-story building in front of him. Because the hill slopes up, the building will appear to be much taller than if he built on the other side of the property. There.will be a severe impact to his family life and he, does not think it' is compatible with the neighborhood. The land on the other side of this is empty. He has lived for 10 years with the previous owner. Their home is a single story. They never expected to have such a big "apartment" next to them: Stuart Beck responded to the speakers that with respect to the height issues, one of the early design features presented by the homeowner was to not maximize his. two-story. design element and wanted to spread .his square footage out to soften the massing... The majority of the houses along the street are one-story homes. The applicant's home has 360 feet of curb along Windmill and only 86 feet along the. curb is two-story with the remaining 122 feet of the house being' one-story. Said another way, 64 percent of the house frontage is one story ,and 36 percent is two story. Many houses within "The Country Estates" are two-story ,from side yard setback to side yard setback. With respect to the: comment about pushing the structure back farther on the, site,. the applicant, is keeping some, 0. the dirt and expanding the site back to the rear yard and the house was pushed back as far as possible without causing problems with the code issues pertaining to location of the house to the top of slope. So the APRIL 12, 2011 PAGE 5 PLANNING COMMISSION structure cannot be pushed back any further and the applicant is trying to do everything possible to minimize the two-story massing. Mr. Beck said he believed that this was not the neighbor's primary view because the back of the house looks out over unimpeded natural topography. The view they are concerned about is the street view that this building is impeding. Chair/Shah closed the public hearing. There were no ex parte disclosures. C/Lin agreed that the structure appeared somewhat massive across the front but not in height. The design is in compliance with the City's Codes and regulations: And while he believes it is.fairly gigantic in terms of width he saw no reason to deny the application on that basis. C/Nelson said he agreed with C/Lin. He said he was not indifferent to the neighbor's concern but in terms of neighborhood. compatibility, while he has served on the Commission it has approved up to a 23,000 square foot home in "The Country Estates" and standards typically range from 8,000 i to 12;000 square feet. This particular project meets all of the Development Code requirementsandsaid he felt it would be well beyond this Commission to, deny this request when it is within the Code. In addition, he places. a loft of faith in staffs report and analysis which states that the proposed structure is compatible. Chair/Shah said he shares the opinions of his colleagues. He understands the neighbors' concerns and he is sensitive to those concerns. He is in a similar business and can visualize that the building is massive and, will be somewhat imposing but because, the greater portion of the building is only a single story and since it complies with all codes ' and regulations the Commission has a responsibility to act within its powers while remaining sensitive. C/Lin moved, C/Nelson seconded, to approve; Development Review No: 2007-25and Tree Permit No. 2007-06, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by. the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: ' COMMISSIO NERS: None ABSENT: COMMISSIONERS: None. APRIL 12, 2011 PAGE 6 PLANNING COMMISSION CDD/Gubman stated that all Planning Commission decisions may be appealed to the City Council. An appeal of the Planning Commission decision must be filed with the City Clerk within 10 -calendar days of the Planning Commission's decisions this evening. If anyone wishes to file an appeal they are instructed to please contact the City Clerk for information about filing an appeal and obtaining an appeal application. 7.3 Conditional Use Permit No. PL 2010-355 Under the authority of Diamond Bar Municipal Code Section 22.58, the applicant requested approval to remove an existing Edison streetlight pole located on the Diamond Bar Boulevard public right-of-way north of Tin Drive and replace it with a similar light pole equipped with cellular telecommunications antennas and associated ground mounted equipment. PROJECT ADDRESS: Public Rights of Way on Diamond Bar Boulevard and 760 S. Diamond Bar Boulevard PROPERTY OWNER: City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 APPLICANT: q Deployment Sequoia De to ment Services On behalf of T -Mobile Monica Moretta One Venture, Suite 200 Irvine, CA 92616 AP/Alvarez presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. PL 2010-255, based on the Findings of Fact, and subject to the conditions of approval as listed Within the Resolution. C/Nelson asked what happened to the antennas that had the big arms that stuck out with the big plates that look like satellites.. He asked if he was j .correct that these antennas are completely let elY different thanwhat the Commission had previously considered. AP/Alvarez explained that these are antennas within the right-of-way and stated there would continue to be i the type of antennas C/Nelson described in parks. C/Nelson asked for confirmation that these antennae would not affect the banners honoring service people and `AP/Alvarez responded that C/Nelson was correct. C/Nelson asked if.landscaping was planned around the box at the bottom taff conditioned the. of the pole and AP/Alvarez 'responded no, buts i APRIL 12, 2011 PAGE 7 PLANNING COMMISSION approval to paint the equipment dark green to blend in with the vegetation. C/Nelson asked if there was enough room between the equipment and the sidewalk to plant shield material. CDD/Gubman responded that staff he desire to landscape and screen the above -ground initially pursued t equipment. The problem is that there is no irrigation equipment in the area. It is all non -irrigated established landscaping so after consulting with the Director of Community Services it did not appear to be a viable option to install plant material and bring irrigation equipment from as far away as Tin Drive to sustain the material C/Nelson asked if it was a four -foot box. AP/Alvarez responded that the vents are on the side and there are two vents on the back which are approximately seven feet back from the right- of -way and the boxes are 34 inches in height. There is one 36 inch box and one 50 inch above -ground pedestals. He showed a current location with similar boxes and pedestals on North Golden Springs south of High' Knob. C/Nelson asked what it would entail if the Commission were to include a condition for vegetative screening. CDD/Gubman said it would be necessary to connect to a water line and provide a meter for this not be something that would be legal to tie particular location: It would into the homeowner's s association for the Pulte Homes off of Tin Drive and but it would require pulling irrigation: from an existing line either from Tin Drive or under Diamond Bar Boulevard or from Gold Rush. C/Nelson recalled that the Commission required screening for boxes on Diamond Bar Boulevard at the Pulte Homes development and wanted to make sure the City did as much as possible to screen these structures. If the City required screening for the Pulte Homes development, why wouldn't the City require the same thing for this project and CDD/Gubman said that the Commission has the authority to require that as long as it believes it is necessary to make this installation compatible with the surroundings, and in order to do that it would require that the irrigation be extended to that nefit of reachin project, staff felt that the be g point. During review of this p j , the site with irrigation to serve arather" small project area wasn't really warranted so staff` looked at the alternative of painting the sheet metal a color that is less objectionable. However, it is within the Commission's discretion to require additional screening or continue this matter and ask staff to look into it further. C/Lin asked if it was possible to put the pedestals underground and AP/Alvarez referred C/Lin to the applicant. C/Lin said he lives in the neighborhood and was told that the light bills for the three poles are currently paid by the Diamond Hills Homeowners Association and they may have ownership of those three poles. CDD/Gubman responded that they are Edison lights. Chair/Shah asked what would happen if someone i APRIL 1212011 PAGE 8 PLANNING COMMISSION lost control of their vehicle and hit the box, would it impact the service? AP/Alvarez referred Chair/Shah to the applicant. CDD/Gubman asked AP/Alvarez to put up the view of the street view that highlights the location of the proposed antenna so the Commissioners can see how many light poles the project is away from Crestview. CDD/Gubman said that in addition to the signal mast, it appears the project would be on the fourth pole from the corner. AP/Alvarez said he would need to make a correction on the fourth line of the summary to .indicate it would be the "third" pole rather than the si site pole o from Tin Drive. CDD/Gubman said it appeared thatp did not include all of the streetlight locations based on the photo of the field conditions so it would necessitate an additional correction to what is in the staff report.. Monica Moretta, Sequoia Deployment Services, stated that T -Mobile reviewed staff's report and the conditions of approval and T-Mobile,agreed with and intends to comply with the conditions as represented without i change. Regarding landscaping for the vent and boxes, T -Mobile could propose to have dry vegetation to be placed to hide the visibility from the street. Dry vegetation usually requires minimal irrigation and will basically survive with the rain once it is established without having irrigation transferred from Tin Drive to the specific location. With respect to placing these elements underground, the meter must be. available for SCE to read and the vents are utilized for venting the equipent and must be placed above -grade. All of the other elements which are considered to be more massive and intrusive are placed underground. C/Nelson said that in the past when the Commission has approved these sites, they have approved them to be fake trees. Ms. Moretta said that depended on the location. C/Nelson asked if, the applicant could design a . box at the bottom of the pole that would ;include the fake foliage - no irrigation required. Ms. Moretta said that has been done. In an Orange County project, .that was recently completed, there was an issue with the vines around the wall and there was a proposal to, include fake vines. around the wall.. It can be done to mitigate the visibility of the vents and the telecom box. C/Nelson asked if the applicant could work with staff, to accomplish that and asked if CDD/Gubmanfelt his recommendation was reasonable. CDD/Gubman responded sure, that the Commission could either condition this .or the applicant could' be directed to work out the details with staff, or the Commission could ;continue the matter to .allow n said he was not sure he liked staff to comeback with samples:. C/Nelso APRIL 12, 2011 PAGE 9 PLANNING COMMISSION the dry vegetation because that typically meant something that is non- native. Ms. Moretta said that C/Nelson was correct. Chair/Shah again asked if the service would be interrupted if someone damaged the box and Ms. Moretta said Chair/Shah was correct. The. vents would not affect the service of the facility but the RLH box houses the telecom wiring, and if that source is damaged, the facility will go off- line. Typically, facility designs incorporate a microwave dish that is usually there to provide telephone services in such emergencies but in this case a microwave dish cannot be incorporated because 'it would. be Very noticeable and could not be screened within the pole. Ms. Moretta said that T -Mobile would welcome a condition to screen the equipment so that the applicant . can provide additional alternatives for landscaping and screening for the above -ground equipment. C/Nelson moved, C/Torng seconded, to continue the Public Hearing for Development Review PL 2010-289 to allow T -Mobile to return with -ground e samples of landscaping and. screening, of the above g , qui pment , either a fake vine or oak tree: C/Lin said he was not a fan of the fake trees but felt C/Nelson's recommendation to look at options is a good decision. CDD/Gubman asked C/Nelson to amend his motion to a date certain such as April 26. C/Nelson amended his motion and C/Torng secondedthe amended motion to continue PL 2010-289 to April 26, 2011. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Nelson, Torng, VC/Lee, Chair/Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: ...views of rez for providing the existing and anticipated i C/Nelson ;thanked AP/Alva. p g the cellular site. It is always helpful and pertinent to his deliberation as well as helpful to his colleagues. APRIL 12, 2011 PAGE 10 PLANNING COMMISSION C/Torng announce g d that during the recent Friends of the Library Wine Soiree, Supervisor Don Knabe announced the funding and inverting in Diamond Bar's new library. 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future proiects. CDD/Gubman said that because the Library project consists of interior remodel/tenant improvements, it would not be subject to. Planning Commission review. CDD/Gubman announced that the Housing Element will be heard by the City Council on April 19 with,the Planning Commission's recommendation for adoption. On Thursday, April 28, the, Parks and Recreation Commission will review the Citywide Parks Master Plan and if the Commission recommends City Council approval, on May 10 the Planning Commission will be asked to make a finding of General Plan Consistency/adopt a Resolution with affirmation that the Parks Master Plan is consistent with the goals and policies of the City's General Plan and to assist in that decision, staff will forward to the Commissioners, CD copies of the Parks Master Plan along with hard copies of the Executive Summary as soon as. they become. available to give the Commissioners sufficient time to review the documents prior to the May 10 meeting. CDD/Gubman reported on some of the Code Enforcement activities taking place in the City., During closed session, the City Council authorized staff„ to seek a court order to assign a receiver to deal with a severe hoarding situation. on Decorah Lane. This situation was brought to the attention of -the City through neighborhood complaints and further investigation resulted in City staff obtaining two inspection warrants and upon serving thosewarrants; discovered very severe hoarding conditions that will require a judge to issue a court order to enable the City to eliminate these conditions. The house has been red tagged and the occupant of the house is in danger because if emergency service personnel needed to come to the home they would not be allowed to enter the:, premises to extract persons or provide emergency care. This is also an imminent threat. to surrounding residents due to the amount of combustible storage on. theproperty Staff is proceeding .with. the receivership option as the j most effective tool.to eliminate these dangers. CDD/Gubman stated that the Commissioners may have heard about the g dividual was shooting incident in the 1100 block of Del Sol in which an in shot and killed. With the property owner's consent, staff searched the premises and discovered that an auto and motorcycle repair business was being conducted inside the house which presents a number of building code and zoning violations as well as, hoarding conditions and hazmat issues with the storage of combustible and hazardous chemicals onsite. Based on that discovery, staff is moving forward to protect the neighborhood from the health and safety threat that exists at.the property. CDD/Gubman reported that in addition to the continuance of the T -Mobile project on April 26, there is a room addition request on Alamo Heights in "The Country. Estates and a Conditional.Use Permit for a tutoring facility Montessori School satellite) located on Pinefalls in the` industrial area. 10. SCHEDULE OF FUTURE EVENTS: i As listed .in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chairman Torng adjourned the regular meeting at 8:10 p.m. i i The foregoing minutes are hereby approved this 26th day of April, 2011. Attest: Respectfully Submitted, Greg Gubman Community Development Director J1/4 Jack SHah, Chairma / i is i .� tiiT' M PLANNING COMMISSION RESOLUTION NO. 2011-08 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING DEVELOPMENT REVIEW NO. PL 2010-289 TO DEMOLISH AN EXISTING SINGLE-FAMILY HOME AND CONSTRUCT A NEW 7,432 SQUARE -FOOT SINGLE FAMILY RESIDENCE, TWO GARAGES TOTALING 1,968 SQUARE FEET, AND 1,302 SQUARE -FOOT INDOOR POOL ON A 1.88 GROSS ACRE (82,015 SQUARE - FOOT) LOT LOCATED AT 3010 WAGON TRAIN DRIVE, DIAMOND BAR, CA 91765 (APN 8713-019-004). A. RECITALS 1. The property owner, Hai Nguyen, and applicant, Stewart Beck, have filed an application for Development Review No. PL 2010-289 to demolish an existing residence and construct a new 7,432 square -foot single family residence, two garages totaling 1,968 square feet, and a 1,302 square -foot indoor pool located at 3010 Wagon Train Drive, City of Diamond Bar, County of Los Angeles, California. Hereinafter in this resolution, the subject Development Review shall collectively be referred to as the "Project." 2. The subject property is made up of one parcel totaling 82,015 square feet (1.88 gross acres). It is located in the Rural Residential (RR) zone with an underlying General Plan land use designation of Rural Residential. 3. The legal description of the subject property is Tract 30289 Lot 27. The Assessor's Parcel Number is 8713-019-004. 4. On April 1, 2011, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 1,000 -foot radius of the Project site and public notices were posted at the City's designated community posting sites on April, 1, 2011. In addition to the published and mailed notices, the project site was posted with a display board and the notice was posted at three other locations within the project vicinity. 5. On April 12, 2011, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. The Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct; and 2, The Planning Commission hereby determines the Project to be Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the provisions of Article 19, Section 15301 (1) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Residence) of the CEQA Guidelines. Therefore, no further environmental review is required. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Development Code (DBDC) Section 22.48, this Planning Commission hereby finds as follows: Development Review Findings (DBDC Section 22.48.04 1 The design and layout of the proposed development is consistent with the applicable elements of the City's General Plan, City Design Guidelines, and development standards of the applicable district, design guidelines, and architectural criteria for special areas (e.g., theme areas, specific plans, community plans, boulevards or planned developments); The design and layout of the proposed 7,432 square -foot single family residence, two garages totaling 1,968 square feet, and 1,302 square -foot indoor pool is consistent with the City's General Plan, City Design Guidelines and development standards by meeting all of the setbacks and requirements of the City's development code. The project site is not part of any theme area, specific plan, community plan, boulevard or planned development. 2. The design and layout of the proposed development will not interfere with the use and enjoyment of neighboring existing or future developments, and will not create traffic or pedestrian hazards; The proposed single-family residence will not interfere with the use and .enjoyment of neighboring existing or future developments because the use of the project site is designed for a single-family home and the surrounding uses are also single-family homes. The proposed single-family home will not interfere with ' h vehicular or pedestrian movements, such as access or other functional requirements of. a single-family home because it complies with the requirements for driveway widths and grades. 3. The architectural design of the proposed development is compatible with the character of the surrounding neighborhood and will maintain and enhance the harmonious, orderly and attractive development contemplated by Chapter 22.48: Development Review Standards, the City's Design Guidelines, the City's General Plan, or any applicable specific plan; 2 DR No, PL 2010-289 The new single-family home is designed to be compatible with the character of the eclectic neighborhoods in The Country Estates. It is designed in the Italian Revival style of architecture with earth -tone shades for the exterior finish to soften the building's visual impact and assist in preserving ng the hillside's aesthetic value. 4. The design of the proposed development will provide a desirable environment for its occupants and visiting public as well as its neighbors through good aesthetic use of materials, texture, color, and will remain aesthetically appealing; The design of the new single-family home is an Italian Revival style of architecture. Variation in the building elements has been achieved through the utilization of varying architectural features, building materials, and landscaping. 5. The proposed development will not be detrimental to public health, safety or welfare or materially injurious (e.g., negative effect on property values or resale(s) of property) to the properties or improvements in the vicinity; and Before the issuance of any City permits, the proposed project is required to comply with all conditions within the approved resolution, and the Building and Safety Division and Public Works Departments, and Los Angeles County Fire Department requirements. Through the permit and inspection process, the referenced agencies will ensure that the proposed project is not detrimental to the public health, safety or welfare or materially injurious to the properties or improvements in the vicinity. 6. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) as set forth under Article 19 Section 15301 (/) (2) (Demolition of a Single Family Residence) and 15303 (a) (Construction of a New Single Family Re I sidence) of the CEQA guidelines. Based upon the findings and conclusion set forth above, the Planning Commission hereby approves this Application subject to the following conditions: I Development shall substantially comply with the plans and documents presented to the Planning Commission at the public hearing; 2. Prior to building permit issuance, the required landscape plan shall be designed to meet the requirements of the Los Angeles County Fire Department's Fuel Modification Plan Guidelines in terms of plant selection, placement and maintenance. The final landscape and fuel modification plans shall be submitted to the Los Angeles Fire Department for review and approval; 3. Prior t o building permit issuance, landscape and irrigation plans shall be reviewed and approved by the City's Consulting Landscape Architect; and 3 DR No. PL 2010-289 4. Standard Conditions. The applicant shall comply with the standard development conditions attached hereto. The Planning Commission shall: a. Certify to the adoption of this Resolution; and b. Forthwith transmit a certified copy of this Resolution, by certified mail to the property owner, Hai Nguyen, 3057 Windmill Drive, Diamond Bar, CA 91765; and the applicant, Stewart Beck, 2915 Redhill Avenue, Suite G102, Costa Mesa, CA 92626. APPROVED AND ADOPTED THIS 12t' DAY OF APRIL 2011, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. By: Jack. Shh, Chairman I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at a regular meeting of the Planning Commission held on the 12th day of April, 2011, by the following vote: AYES: Commissioners: Lin, Nelson, Torng, VC/Lee, Chair/shah NOES: Commissioners: None ABSENT: Commissioners: None ABSTAIN: Commissioners: None ATTEST: Greg Gubman, Secretary 4 DR No. PL 2010-289 COMMUNITY DEVELOPMENT DEPARTMENT USE PERMITS, COMMERCIAL AND RESIDENTIAL. NEW AND REMODELED STRUCTURES PROJECT #: Development Review No. PL 2010-289 SUBJECT: To. demolish an existing residence and construct a new 7 432 square foot single family residence, two garages totaling 1,968 square feet, and 1,302 square -foot indoor pool on a 1.88 gross acre lot. PROPERTY Hai Nguyen OWNER(S): 3057 Windmill Drive Diamond Bar, CA 91765 APPLICANT: Stewart Beck 2915 Redhill Avenue, Suite G102 Costa Mesa, CA 92626 LOCATION: 3010 Windmill Drive Diamond Bar CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT, APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 0 GENERAL REQUIREMENTS 1 In accordance with Government Code. Section 66474.9(b)(1), the applicant shall defend, indemnify,. and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Development Review No. PL 2010-289 brought within. the time period provided by Government Code Section 66499.37. In the event the city and/orits officers, agents and employees are made a party of any such action: (a), Applicant shall provide a defense to the City defendants. or at the City's option reimburse the City its costs of defense; including reasonable attorneys fees, incurred in defense of such. claims. 5 DR No. PL 2010-289 (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action 'of proceeding, and shall cooperate fully in the defense thereof. 2. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Development Review No. PL 2010-289, at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicants pay remaining City processing fees, school fees and fees for the review of submitted reports. 3. All designers, architects, engineers, and contractors associated with this project shall obtain a Diamond Bar Business License; and a zoning approval for those businesses located in Diamond Bar. 4. Signe . d copies of Planning Commission Resolution No. 2011-08, Standard Conditions, and all environmental mitigations shall be included on the *plans (full size). The sheet(s) are for information only to all parties I involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect. 5. Prior to the plan check, revised site plans and building elevations incorporating all Conditions of Approval shall be submitted for Planning Division review and approval. 6. Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. 7. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations. 8. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, and any applicable Specific Plan in effect at the time of building permit issuance. 9. All site, grading, landscape/irrigation, and roof plans, and elevation plans shall be coordinated for consistency prior to issuance of City permits (such as grading, tree removal, encroachment, building, etc.,) or approved, use has commenced, whichever comes first. 10. The property owner/applicant shall remove the public hearing notice board within three days of this project's approval. 11. The applicant . shall comply with the requirements of City Planning, Building and Safety Divisions, Public Works Department, and the Fire Department... 6 DR No. PL 2010-289 B. FEES/DEPOSITS I Applicant shall pay development fees (including but. not limited to Planning, Building and Safety Divisions, Public Works Department and Mitigation Monitoring) at the established rates, prior to issuance of building or grading permit (whichever comes first), as required by the City. School fees as required shall be paid prior to the issuance of building permit. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to issuance of grading or building permit, whichever comes first. 2. Prior to any plan check, all deposit accounts for the processing of this project shall have no deficits. C. TIME LIMITS 1. The approval of Development Review No. PL 2010-289 expires within two years from the date of approv , al if the use has not been exercised as defined per Diamond Bar Municipal Code Section (DBMC) 22.66.050 (b)(1)'. The applicant may request . in Writing a one year time extension subject to DBMC 22.60.050(c) for Planning Commission approval. D. SITEDEVELOPMENT 1. The project site shall be developed and maintained in substantial conformance with the approved plans submitted to, approved, and. amended herein. by the Planning Commission, collectively attached hereto as Attachment 2 including: site plans, floor plans, architectural elevations, and landscape plans on file with the Planning Division, the conditions contained herein, and the Development Code regulations. 2. All ground -mounted utility appurtenances such as transformersi air conditioning condensers, etc., shall be located out of public view and adequately screened through the use of a combination_ of concrete or masonry walls, berms, and/or landsc I aping to the satisfaction of the.Planning Division. 3. All roof -mounted equipment'shall be screened from public.view..., 4. All structures, including.: walls, trash enclosures, canopies, etc., shall be maintained in a* structurally sound, safe manner with a clean, orderly appearance. All graffiti shall be removed within :72 hours by the property owners/occupant. u n 5. All landscaping., structures, architectural, features acid public improve, ments damaged during construction shall be. repaired . or, replaced upon project completion. 7 DR No. PL 2010-289 E. SOLID WASTE 1. The site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement approved herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor used has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory . solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL 1. An Erosion Control Plan shall be submitted concurrently with the grading plan clearly detailing erosion control measures. . These measures shall be implemented during construction. The erosion control plan shall conform to national Pollutant Discharge. Elimination System (NPDES) standards and incorporate the appropriate Best Management Practices (BMP's) as specified in the Storm Water BMP Certification. For construction activity which disturbs one acre or greater soil a Storm Water Pollution Prevention Plan (SWPPP) will be needed. Standard Urban Storm Water Mitigation Plan 2. The applicant shall comply with (SUSMP) requirements to the satisfaction of the City Engineer. 3. Grading and construction activities and the transportation, of equipment and materials and operation of heavy grading equipment shall be limited to between Dust the hours- of 7:00 'a.m. and 5:00 p.m., Monday through Saturday. generated by grading and construction activities shall be reduced by watering the soil prior to and during the activities and .in accordance with South Coast Air Quality Management District Rule 402 and Rule 403. Reclaimed water ahall be used whenever possible. Additionally, all construction . equipment shall. be properly muffled to reduce noise levels. B. SOILS REPORT/GRADING/RETAINING WALLS a 1. Prior to grading plan submittal, a geotechnical report prepared by d I Geotechnical Engineer,, licensed by the State of California, shall be submitte by the applicant for approval by the City. 8 DR No. PL 2010-289 2. Upon approval of the geotechnical report, the applicant shall submit drainage and grading plans prepared by a Civil Engineer, licensed by the State of California, prepared in accordance with the City's requirements for the City's review and approval. A list of requirements for grading plan check is available from the Public Works Department. All grading (cut and fill) calculations shall be submitted to the City concurrently with the grading plan. 3. Finished slopes shall conform to DBMC Section 22.22.080 -Grading. 4. All easements and flood hazard areas shall be clearly identified on the grading plan. 5. The grading plan shall show the location of. any retaining walls and the elevations of the top of wall/footing/retaining and the finished grade on both sides of the retaining wall. Construction details for retaining walls shall be shown on the grading plan. Calculations and details of retaining walls shall be submitted to the Building and Safety Division for review and approval. 10i All equipment staging areas shall be located on the project site. Staging area, including material stockpile and equipment storage area, shall be enclosed within a six foot -high chain link fence. All access points in the defense shall be locked whenever the construction site is not supervised. 7. Grading of the subject property shall. be in accordance with the California. Building Code, City Grading Ordinance, Hillside .Management Ordinance and acceptable grading practices. 8. The maximum grade of driveways serving building pad areas shall be 15 percent. In hillside' areas driveway grades exceeding 15 percent shall have parking landings with a minimum 16 feet deep and shall not exceed five (5) percent grade or as required by the City Engineer. Driveways with a slope of 15 percent shall incorporate grooves for traction into the construction as required by the City Engineer. 9. All slopes shall be seeded per landscape plan and/.or fuel modification plan with native grasses or planted with ground cover, shrubs, and trees for erosion control upon completion of grading or some other alternative method of erosion control shall be completed to the satisfaction of the City Engineer and a permanent irrigation system shall be installed. 10. Prior to the issuance of building permits, a pre =con struction meeting shall be held at the project site with the grading contractor, applicant,. and city grading inspector at least 48 hours prior to commencing grading operations. j 11. Rough grade 'certifications by project soils and civil engineers and the as graded geotechnical report. shall be submitted for review and approval prior to issuance of building permits for the :foundation of the residential structure. without ar ou h ` rade certificate. be issued g Retaining wall permits may g . 9 DR No. PL -201.0-289 12. Final grade certifications by project soils and civil engineers shall be submitted to the Public Works Department prior to the issuance of any project final inspections/certificate of occupancy respectively. C. DRAINAGE 1. Detailed drainage system information of the lot with careful attention to any flood hazard area shall be submitted. All drainage/runoff from the development shall be conveyed from the site to the natural drainage course. No on-site drainage shall be conveyed to adjacent parcels, unless that is the natural drainage course. 2. Prior to the issuance of a grading permit, a hydrology and hydraulic study shall be prepared by a Civil Engineer registered in the State of. California to the satisfaction of the City Engineer. D. UTILITIES 1. Applicant shall relocate and underground any existing on-site utilities to the satisfaction of the City Engineer and the respective utility owner. 2. Underground utilities shall not be constructed within the drip line of any mature tree except as approved by a registered arborist. E. SEWERS/SEPTIC TAMC 1. Applicant, at applicant's sole cost and expense, shall. construct the sewer system in accordance with the City. Sewer plans shall be submitted for review and approval by the City. Building and Safety Department. APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839-7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Plans shall conform to State and Local Building Code (i.e., 2007. California Building Code, California Plumbing Code, California Mechanical Code, and California Electrical Code) requirements and all other applicable construction codes, ordinances and regulations in effect at the time.of plan check submittal 2. Application for which no permit is issued within 180 days following the date of application shall expire by .limitation, and plans and other data submitted for review may thereafter be returned to'the applicant or destroyed by the Building Department: 3.Every permit issued by the Building. Department shall expire if the building or work authorized by such permit is not commenced within 180 days from the riatP of such hermit. L 4. Construction activities causing the operation of any tools or equipment used in construction, drilling, repair, alteration, or demolition work shall be conducted Mon. -Sat. between the hours of 7:00 a.m. and 7:00 p.m. 5. Occupancy of the facilities shall not commence until such time as all Uniform Building Code and State Fire Marshal regulations have been met. The buildings shall be inspected for compliance prior to occupancy. 6. The minimum design load for wind in this area is 85 M.P.H. exposures "C" and the site is within seismic category (D). The applicant shall submit drawings and calculations prepared by a California State licensed Architect/Engineer with wet stamp and signature. 7. This project shall comply with the 2008 Energy Code requirements of the State of California Energy Commission. Kitchen and bathroom lights shall be fluorescent. 8. In order to accurately monitor and report all construction and debris generation -and diversion activities, all materials must both be hauled and processed by a city franchised contractor or by a licensed demolition contractor subject to compliance with specific permitting and reporting requirements. Southern California Air Quality Management District (SCAQMD) approval/clearance will be required prior to the issuance of a demolition permit. Please contact AQMD at (909) 367-2327- 9. Prior to Building permit issuance; Walnut Valley School District fees must be Building and Safety paid. Please obtain a form from the g Y Division to take directly to the school district. Walnut Valley Unified School District .880 S. Lemon Ave Walnut, CA 19789 (909)595-1261 10. Submit Public Works Department approved grading plans showing clearly all finish elevations, drainage, and retaining walls locations'. 11. "Separate permits are required for pools, spas, fountains, and retaining. walls" and shall be noted on plans. .12. A height survey may be required at completionof framing. I 13. Building setback from any. slope (toe or top) shall meet Chapter 18 of the 2007 California Building Code. 14. Guardrails shall be designed for 20 load applied laterally at the top of the rail. 15. Indicate all easements on the site plan. . 11. DR No. PL 2010-289 16. Please submit a total of 7 full set of plans including the grading for. review to the Building and Safety Division after the plans have been approved by the Planning Division/Commission. 17. Fire Department approval shall be required. Contact the Fire Department to check the fire zone for the location of your property. If this project is located in Very High Hazard Fire Zone it shall meet of requirements of the fire zone. a. All unenclosed under -floor areas shall be constructed as exterior wall b. All openings into the attic, floor and/or other enclosed areas shall be covered with corrosion -resistant wire mesh not less than 1/4 inch or more than 1/2 inch in any dimension except where such openings are equipped with sash or door. 18. All retaining walls shall be submitted to the Building and Safety and Public Work Departments for review and approval. 19. Submit grading plans showing clearly all finish elevations, drainage, and retaining wall locations. No building permits shall be issued prior to submitting a pad certification. i 20. The project shall be protected by a construction fence and shall comply with the NPDES & BMP requirements (sand bags, etc.) 21. Check drainage patterns with Engineering Department. Surface water shall drain away from building at a 2% minimum slope. 22. Specify location of tempered glass as required by code. 23.. Specify 1/4"/ft slope for all flat surfaces/ decks with approved water proofing material. Also, provide guardrail connection detail (height, spacing, etc.) 24. Private property sewer/septic system shall be approved by the Los Angeles County Health Department and the California Water Control Board. End 1 2 DR No. P12010-289 Municode Sec. 22.16.130.- View protection. Page 1 of 1 Attachment 4 (a) For the purpose of this section, a "view" means a vista of significant features, including mountains, ridges, hillside terrain, canyons, geologic features, and community amenities (e.g., parks, landmarks, permanent open space). The term does not mean an unobstructed panorama of these features. (b) The development of new projects shall respect the views of existing residential uses. New structures shall be located in a manner that preserves views by creating view corridors. (c) New developments that are within the viewshed of existing residential uses shall be kept as low as possible to reduce or eliminate the possibility of blocking views. (d) In reviewing projects with potential view blockage impacts, the council, commission, or director shall refer to the view protection guidelines in the city's "city-wide design guidelines" manual. (Ord. No. 02(9998), § 2, 19-3-98) 2790&HTMRequest=http%3 a%2f%2flib... 6/1/2011 VIEW PROTECTION According to the City's General Plan "there is a strong, long -held goal among the residents to maintain and protect the distinctive, physical attributes of Diamond Bar which make it a desirable place in which to live...." One of Diamond Bar's most significant and distinguishing, features are its hillsides. Homes within these areas offer the best of both worlds; the convenience of living close to the "big city" with the beauty and semi -rural atmosphere of the hillsides and canyons. The significant views of these natural areas is an important part of the ambiance of the semi -rural atmosphere. As the City's hillsides experience increasing development, it is not always possible to maintain unobstructed, panoramic Views from every home. However, with careful planning and design, it is possible. to develop without sacrificing the scenic qualities of these views. The following guidelines are to be applied to all residential development. A. GENERAL GUIDELINES Views should be preserved as much as possible. However, not everyone can have a panoramic view. The owner and architect of a new dwelling must work together to obtain the best solution between a slot. (partial) view, view corridors and a panoramic view. 2) Vi . ew quality is usually more important than view. quantity. In order to minimize the impacts of view blockage as much as possible it is important to remember that view protection is more important for major "ceremonial' rooms (living, dining, kitchen, deck). Than for secondary rooms. (bedroom, bathroom, family room, etc.) 3) A slot view is just as important to the person who owns it as- the 360 degree panoramic view is to its owner. But the slot view can be obscured by just one tree or poorly sited dwelling. MA CD z o r CD z gn Er O CD, cn CD g. CD r— —.,----.------ \'\ H\. 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THE Planning Division CITY CF DIAMOND BAR Application. Form Part I 2911 APR 22 k-1 9, 44 Community Development Department – 21825 Copley Drive – Diamond Bar, CA 91765 – (909) 839-7030 – www.CityofD!amondBar.com Name of Proposed Project FPL� h9L lit R -5. W Location of Project: Deposit /Fee, ct: 121— Date, (Assessor's Lega) Description o Pro' Parcel No.): "Al z/_ —Applil nt'9 Name: Phone Number: Fax Number: Address: /m LAve Legal Qwner's Name (if different from above): Phone Number: .ddres D M0 s:7 d Ba r M olidA-...t'iph , .p e'Mu'st. .a.qc"q" Mp'any this a5pilic'a`tion** . Thd:apo !patio n'' asis; If itis a f hI b 0epo'ithePpi'icarit•shali pay an'y'processmg casts that qqqeithe�.:a_flat;fee.;ar„a deposit athe,a t fthedeposit'5tortossuance'o e permit; .ProcesnC Type of Review Requested (Please Check All Applicable Boxes) 0 Administrative Review U General Plan Amendment 0 Subdivision E3 Annexation 0 Minor Conditional Use Permit L3 Tree Permit L3 ComprehensiveSign Program E3 Minor Variance L3 Variance L3 Conditional Use Permit L3 Planned Unit Development L3 Zone Change El Development Review Ll Plot Plan El honing Clearance E3 Development Agreement u Preliminary Review other: Of U Development Code Amendment 0 Specific .Plan Amendment Artied I , .Detailed Description of Proposed Project (Attach Additional Sheets if Necessary) :;v71,e,5f one o%w -74�2-5F -rAv 'y h"x -ev- .7S- ,I- J,a- A 0,o, _-C �_r t1i Y,9A 4-rY VA A / L /10 q41 A 4 �5 I certify that I am presently the legal owner of the above-described property. Furter, I aCKn0W1a0g& Uld 1111119 Lit L111ty OVJJJJLiOLJUJ I UllU UVIUIY MOL an Ul the above information is true and correct. (if the undersigned Is different From the legal property owner, a letter of authoHzatiT must accompany the .... .... . Date: Signature: Print Name and Title: CDn1n1Dev/Appl/Un1fonnAppl/1Jnlform Application—Updated 11/24/2010 Print Name and Signature: Jen & Hai Huang 3000 Windmill Drive Diamond Bar, CA 91765 April 22, 2011 City Council City of Diamond Bar Dear Honorable Council members, It is common now days that older houses in The Country Estate were, scraped off and replaced with new and huge mansions. Those mansions were built tall and stretched out as far as the law allows. We are not hereto against the wishes of the new home owners. However, as a long time resident, we treasure the nature atmosphere of the Diamond Bar, which was the primary factor that brought us to here decades ago. We believe it is important to preserve and retain the nature environment, as well as the View Ordinances with premeditated attempt to circumvent what should be preserved for benefit of nature atmosphere in the City of Diamond Attached are pictures show the beauty of the house that was before and what is now current. As you can tell from the pictures, many beautiful trees were removed after the ownership changed last year. , We were very sorry to 'see such a nature casualty by removing of 40-50 native Walnuts and landmark size of pines from the lot. At the hearing held on 4/12/2011, we learned that the new owner combines the unbuildable adjacent lot in order to accomplish for the new expansion. It seems that the cutting down of those trees was for the part of purpose for this expansion. Based on the track record to play with code, it is hard for us to image what would be the fate of other nature beauty would suffer with approved the new construction completes. Pictures show views from our house at the present. By demolish a 2718 5F old house and replace with a two stories, 200+ feet front, 7432 5F with 4843 SF entertainment area to total 12275 5F monster, views from our primary living areas, include living room, dining room, den, master bedroom and quest living room will all be completely blocked. We hope our city can consider the spirit of View Ordinances which is officially adopted by many cities, such as Santa Barbara, Rancho Palos Verdes and Rolling Hills Estates, to protect existing homeowners' views from new construction. When we first moved to the Windmill Drive, there were only two houses on the entire block. In 2002, the Windmill was opened up for new constructions. Additional 16-18 houses added to the street. All new houses were carefully designed not blocking any existing views. Our house is located at the top of the Windmill and has the view as it naturally allowed. The proposed building is located at the Wagon Train. Instead of using its natural existing topographical pad level, it is skinny spread on its highest East pad on Windmill side to completely ECLIPSE our view. Our house is one of very few original country architecture that is well preserved with mind of nature. With this 2 story, 200+f eet front design, our entire property front will be embosomed by this mansion. The psychological impact among our family is very hard to predict. Especially we have both our elder Grand moms who both live with us along with three children who all grown up here in country. Being the first generation of immigrant, we are limited by our language capability. We would appreciate your honors can review pictures we presented and give us a chance to explain face to face to make up the language barrier. We would like to suggest the proposed building leave more front yardage and take more advantage down its nature topography on the Wagon Train side just like other the triple level mansion constructed along the nature slope if possible. " pSiely Yop i , er I Y r en&ai Hua �RR 1' C S ���.«� ���.« f � 26.E � ,2 y� y � � k\� . y� ��Mmx�� C f� 1� h w1. � 41L }t itx� 2 �f§La. E 1 ,�, & z. 7 l # Ak { 6 x� t �+� F 9 t "ik�;'s CITY COUNCIL TO: Honorable Mayor and Members of the City Council Agenda # 8.1 (a) Meeting Date: _June 07, 2011 VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2011 AND ENDING JUNE 30, 2012, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments if any made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $23,069,411 with appropriations of $22,775,776. This results in an increase of $293,635 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $4,087,529. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $21,090,968. If approved the FY11-12 Municipal Budget anticipates an ending General Fund fund balance reserve of $17,313,074 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $4,541,635 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council at the study session this evening with the General Fund draft budget being previously discussed at the May 3 and May 17, 2011 study sessions. Creating a budget for Fiscal Year 2011-2012 has proven to be challenging for many municipalities across the State, including the City of Diamond Bar. The poor economy and worsening condition of the State's budget continue to be a major concern. As a result, the fundamental approach of the FY 2011-2012 City Budget is to maintain proposed appropriation levels at or below the FY 2010- 2011 mid -year level wherever possible. This approach has resulted in a conservative Draft Recommended FY1 1-12 Budget. In FY 11-12, difficult economic conditions across the nation made the budgeting process a challenge for even the most fiscally sound government agencies, despite signs of a stabilizing economy. Instability in the California and U.S. economy and reduced consumer confidence will continue to impact Diamond Bar's expected revenues in FY 11-12. Staff expects flat or only slight growth in property, sales, and TOT tax receipts due to the continued slowdown in home sales and building activity and the overall drop in consumer spending and confidence. Returns on City investments, despite a very healthy reserve fund, have been reduced with record low interest rates. The downturn has also severely impacted new construction, limiting the City's potential to generate development based revenue. In addition, the potential for further State raids on local funding sources remains a strong possibility. Recent U.S. Commerce Department reports do indicate that the economy is now growing, albeit at a very slow pace. While there are some signs pointing toward national economic recovery, conservative forecasts indicate that meaningful improvement may not be realized until FY 2013-14. The attached budget document presents an operating plan that permits the City to live within a reasonable estimate of revenues while continuing to provide community programs and services to the residents of the City of Diamond Bar, including making a move into the new City Hall and Library facility, and planned improvements to infrastructure and facilities. Items of Note Included in the Budget: Cr -MM -01 MAIR11 Resources The draft FY1 1-12 General Fund Budget estimates resources for the fiscal year in the amount of $23,069,411. Budgeted revenues for 2011/12 are expected to be up about $270,000 (1.58%) from 2010/11 projected revenues. Property Taxes — Property tax revenues are estimated at $3,831,820, slightly higher than projected FY 10-11 levels. Due to a slowdown in home sales and building activity, property tax revenues are expected to remain flat or show minimal growth over the next few years. Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to current economic conditions, consumer based tax receipt estimates have been reduced. Revenues in this category are expected to increase by $47,860 from the 2010-11 projected revenues. State Subventions — It is expected that revenues in this category will increase slightly from FYI 0- 11 projected revenues by $57,510 to $4,780,280. From Other Agencies — Staff does not expect additional funds to be available from other agencies, and has not included any expected revenues in either FY 2010-11 or FY 2011-12. Current Service Charges — Estimated resources in this category are up $123,509 over 10-11 projections to $1,776,007, primarily due to an expected increase in building activity in the City as a result of a slightly improving economy. Investment Earnings — National economic conditions continue to limit investment growth, as record low investment yield remain. Thus staff expects investment earnings to remain basically unchanged from FYI 0-11 projections at $290,000. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $4,087,529 in General Fund reserves to fund the following appropriations: • Civic Center — There is $3,734,412 for the new Civic Center which will be used to fund items such as architectural* design, furniture and fixtures, maintenance, exterior improvements and building improvements for the City Hall portion of the building. The budget also includes funds for the actual physical move from the AQMD facility to the new building. • Economic Development - In 2001, the Council informally began the practice of utilizing General Fund reserves to fund economic development activities. This fiscal year, $112,500 in reserves is proposed to fund non -personnel expenditures including further specific planning work. This amount is unchanged from 2010/11. Transfer Out — LLADS — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the general Fund. In FY 11-12, a total of $74,617 ($2,142 for District 38, $57,702 for District 39, and $14,773 for District 41) is required to maintain service levels. Staff recommends this be funded with reserves. Maintenance appropriations for deferred maintenance have been reduced in District 41 to keep appropriations basically unchanged from 2010-11 in total for all three districts. • Capital Improvement Projects (CIP) — No General Funds have been appropriated for capital projects in 2011/2012. Appropriations The draft FY 11-12 General Fund Budget estimates appropriations in the amount of $22,775,776. Every effort has been made to keep appropriations at or near the FYI 0-11 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: Personnel — There is a 2.5% cost of living adjustment (COLA) incorporated in the budget at this time. The COLA results in $130,000 in additional personnel costs, but the increase to the General Fund has been reduced to $20,000 by more accurately allocating salaries and benefits to Special Revenue Funds, and by an increase in salary savings as a result of vacant positions. The budget includes four vacant positions that have been "frozen", including a benefitted part-time Senior Office Specialist (Finance), a Recreation Supervisor (Community Services), an Administrative Assistant (Community Services), and a Management Analyst (City Manager) due to the reclassification of the two existing Management Analysts to Senior Management Analysts. The first two positions are not funded, and the other two positions are funded for only half of the fiscal year, resulting in a total savings of $194,000 in salaries and benefits. Benefit Allotment - The City currently provides a monthly benefit allotment of $970 for full-time non- exempt staff and $1000 for full-time exempt staff and City Council Members. An increase of $25 to the monthly benefit allotment has been included in the FY 2011-2012 budget at a total cost of approximately $20,000 to account for ever increasing healthcare costs. Law Enforcement — The City's contract for law enforcement services is slated to increase by 3.07% for FY1 1-12. The total law enforcement budget is $5,705,439. There is some special funding of a portion of this appropriation. The budget assumes no funding from the State COPS revenue, however there is sufficient reserves to fund FY 11-12 expenditures. This revenue typically offsets the cost of the Law Enforcement Technician position, fingerprinting program and various other law enforcement purposes such as vehicle check points. In addition, the STAR deputy position is funded by the Federal Narcotics Asset Forfeiture funds which the City received several years ago and is available in carryover reserves. The total revenue offset from the State and Federal governments for the City's Law. Enforcement program equals $305,205. CJPIA LiabilityMorker's Comp. Insurance Premium Increase - The City's liability and worker's compensation insurance provider, California Joint Powers Insurance Authority (CJPIA) provides coverage to its members through a pooled formula based on exposure and overall losses. Due to favorable loss experience, the City's contribution to the Self-insurance Fund is down $58,000 from FY 2010-11. Special Funds Measure R Fund (110) — Los Angeles County voters recently passed Measure R which is a 1/2% sales tax increase to fund transportation related projects. This fiscal year the City will receive a fulll allocation of $522,490 which will be used to help fund the Residential Slurry Seal in Area 1A, the Slurry Seal/Overlay project in Zone 6, and the Pathfinder Road Rehabilitation Project -West City limits to Peaceful. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. Once again this fiscal year the fund includes a replacement of Prop 42 -Traffic Congestion Relief revenue which ich had been captured previously in Fund 117. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $951,319. In addition, the Gas Tax fund will pay for the Residential Slurry Seal in Area 1A. Prop A Transit Fund (112) The Prop A Transit revenue is derived from additional voter approved sales tax. As a result revenue in this fund has suffered a loss due to the economy. As a result the fund faced a shortfall so staff had to find additional resources to fund the programs traditionally funded with Prop A funds. As a result the extremely popular Diamond Ride program was temporarily moved to the Prop C Transit fund. Other transit related activities continue to be funded by Prop A including the City's transit subsidy program, Diamond Ride program, excursions, and Holiday Shuttle program. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax resulting in a lower revenue estimate due to the economy. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. This includes the relocation of the system to the new City Hall. Prop C will also provide funds for a traffic signal management system, including CCTV cameras, a battery backup system for 10 intersections, and an Arterial Slurry Seal/Overlay in Zone 6. Integrated Waste Management Fund (116) — This fund accounts for AB939 fees and other small recycling grant funds. In August 2010, the City's new waste hauler franchise agreement commenced. AB939 fees have increased as a result. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used on items that will reduce vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system, the transit subsidy program, and the purchase of a document imaging system. Prop I B Transportation Fund (120) This fund was created in FY2007-08 to account for transportation funds received from the State as a result of the passage of a transportation bond. This year there are no projects scheduled in the Capital Improvement Plan to be funded with these monies. Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) The FYI 1-12 budgets for all three Districts were scaled back as much as possible to keep expenditures basically unchanged from 2010/11. Even with this effort there were budget deficits in all three districts. To balance these budgets a transfer of $74,617 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FYI 1-12 Capital Improvement Projects List includes projects amounting to $4,541,635. There are four street improvement projects, two traffic improvement projects, a street beautification project, a sidewalk improvement project, a median modification project, a drainage improvement project, an enhancement study for Grand Avenue, and seven park improvement projects. Equipment & Computer Replacement Funds (620-530) Funds have been set aside over the years for the replacement of various pieces of equipment. This fiscal year the budget recommends the replacement of several items. The Equipment Replacement Fund includes a budget for one vehicle to be replaced in the fleet. The Computer Replacement Fund includes new network gear and new servers. Total cost of the equipment recommended for replacement is $277,500. The amount is funded entirely from reserves in those funds. No transfers from the General Fund are recommended for 2011-12. Glenn L. Steinbrink REVIEWED BY: LWIM WWI Assistant City Manager Attachments: 1. Resolution 2011 -XX. 2. FY 11-12 Personnel Summary. 3. Fiscal Year 2011-2012 City Manager's Draft Recommended Budget. A. Recitals RESOLUTION NO. 2011- A 011 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2011 AND ENDING JUNE 30, 2012 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2011-2012, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2011-2012 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2011-12 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2011 and ending June 30, 2012 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of 12011. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of 7 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: ommye Cribbins, City Clerk of the City of Diamond Bar 111 F� � � ���f.T1 Fiscal Year 2011 - 2012 DraftANNUAL BUDGET . - 21825 Copley Drive ❖ Diamond Bar, CA 91765 d• 909.839.7000 ❖ 909.861.3117 (fax) e-mail: info@diamondbarca.gov www.diamondbarca.gov City Of ~°"�� ~~= =~° ~~ ~~ Personnel Summary Fiscal Year 2811_2O12 Position Executive Management City Manager Assistant City Manager Community Development Dir Community Services Director Finance Director Information Gvutenno Director Public Works Director Full Time Exempt Management 2010-11 Approved Actual 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Network/Systems Adnnin 2011-12 Proposed Approved 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Network/Systems Adnnin Chx�kark 1 1 1 1 - 1 1 1 1 Public Information Manager Full Time Exempt Assistant tothe City Manager 1 1 1 1 Associate Engineer 2 2 2 2 Management Analyst 2 2 1 1 Network/Systems Adnnin 1 1 1 1 Parks @��'ntGSuperintendent 1 1 4 4 Recreation Superintendent 1 1 1 1 Parks &K8ahnt Supervisor 1 1 1 1 Public Works MantSupt. 1 1 1 1 Recreation Supervisor 1 O 1 ' 1 Senior Accountant 1 1 1 1 Senior Civil Engineer 1 1 1 i Senior Management Analyst 1 O 2 2 Senior Planner 1 1 1 1 15 13 15 15 Full Time Non -Exempt Accounting Technician 2 2 2 3 Administrative Assistant 2 1 2 2 Admin Records Coordinator 1 1 1 1 Assistant Planner 1 1 1 1 Community Services Coordinator 4 4 4 4 Desktop Support Technician 1 1 1 1 Junior Engineer 1 1 1 1 Neighborhood Improvement Officer 2 2 2 2 SrOffice Specialist 2 2 2 Parks Maintenance Inspector 1 1 1 1 PermitTechnician1 1 1 1 Planning Technician 1 �i I City Of Diamond Bar Personnel Summary Fiscal Year 2011-2012 FULL TIME Position 2010-11 2011-12 Approved Actual Proposed Approved Full Time Non -Exempt- Continued Public Information Coordinator 1 1 1 1 Public Information Specialist 1 1 1 1 Recreation Specialist 2 2 2 2 Senior Administrative Assistant 2 2 2 2 Sr Street Maintenance Worker 1 1 1 1 26 25 26 26 Total Full Time 50 47 50 50 BENEFITED PART TIME 2010-11 2011-12 Approved Actual Proposed Approved Human Resources Manager 1 1 1 1 *Asst. Preschool Teacher - 20 hr/wk 1 1 1 1 *Preschool Teacher - 30 hr/wk 2 2 2 2 Sr Office Specialist - 20 hr/wk 1 0 1 1 5 4 5 5 NON -BENEFITED PART TIME 2010-11 2011-12 Approved Actual Proposed Approved . Recreation Specialist 9 8 9 9 Com Services Leader 7 13 7 7 Com Services Leader II 12 10 12 12 Com Services Worker 8 8 8 8 Intern 1 1 1 1 Facility Attendant 1 6 1 6 6 Facility Attendant II 10 14 10 10 Maintenance Wkr 1 2 2 2 2 Maintenance Wkr II 3 2 3 3 58 59 58 58 �i I CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2011-12 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES Property Taxes $3,804,406 $3,840,000 $3,802,120 $3,831,820 Other Taxes 4,754,604 5,222,000 5,434,140 5,482,000 State Subventions 4,632,803 4,610,000 4,722,770 4,780,280 From Other Agencies 254,215 10,000 0 0 Fines and Forfeitures 607,936 523,500 495,300 495,800 Current Services Charges 1,495,905 1,872,628 1,652,498 1,776,007 Use of Money & Property 1,206,433 1,192,200 1,148,610 1,161,700 Transfers -In Other Funds 1,371,877 1,401,638 1,383,001 1,470,275 ` Fd Balance Reserves 1,424,502 12,427,964 10,224,491 4,071,529 Total Estimated Resources $19,552,681 $31,099,930 $28,862,930 $23,069,411 APPROPRIATIONS, , City Council $158,566 $164,100 $159,250 $161,962 City Attorney 149,700 265,000 250,000 265,000 City Manager/City Clerk 1,037,040 987,190 965,340 1,112,675 Finance 415,649 402,206 396,506 413,097 Human Resources 173,767 206,280 160,380 189,346 Information Systems 820,219 746,485 743,240 740,708 General Government 1,142,457 1,208,059 1,242,240 240 1160 066 Civic Center 0 12,446,255 10,106,885 4,039,243 Public Information 528,795 515,470 515,470 516,514 Economic Development 133,746 195,426 141,600 198,669 Law Enforcement 5,321,706 5,549,800 5,354,250 5,705,439 Volunteer Patrol 5,082 9,250 5,500 7,750 Fire 7,359 11,500 7,500 7,500 Animal Control 126,716 131,780 131,780 134,645 Emergency Preparedness 50,085 76,140 58,550 64,040 Community Dev./Planning 463,154 517,770 485,620 646,341 Building & Safety 304,351 400,000 399,500 341,201 Neighborhood Improvement 285,351 310,750 306,750 318,797 Community Services Admin 301,330 282,590 286,555 316,865 Diamond Bar Center - Oper. 827,748 878,500 669,250 , 833,504 Park Operations 1,010,773 912,226 925,326 896,382 Recreation 1,580,727 1,675,955 1,736,375 1,758,677 Public Works - Admin 679,870 580,850 513,500 592,437 Engineering 361,450 284,850 286,975 293,403 - Road Maintenance 1,099,637 1,211,500 1,210,400 1,219,396 Landscape Maintenance. 320,387 341,500 358,990 343,390 Transfer -Out Other Funds 1,602,180 907,877 926,837 498,729 Total Appropriations 18,907,845 31,219,309 28,344,569 22,775,776 Excess Resources over Appropriations $644,836 ($119,379) $518,361 $293,635 Fund Balance Reserves @ Beg of Year 31,576,764 30,797,098 30,797,098 21,090,968 Less Appropriations Carry Over Less Uses of Fd Bat Reserves (1,424,502) (12,427,964) (10,224,491) (4,071,529) Estimated Fd Bal Reserves @ 06/30 30,797,098 98,249,755 21,090,968 17,313,074 Uses of Fund Balance Reserves: City Hall Purchase 9,917,000 9,887,685 City Hall Expansion/Move 2,111,615 3,734,412 Prof Services-EIR and Zoning Changes 150,000 Economic Development 112,500 32,500 112,500 Irrigation Controller System Transfer out - LLADS 71,849 89,306 74,617 Transfer out - Self Ins Fd 0 Transfer out -CIPFund1,424,502 215,000 215,000 0 1,424,502 12,427,964 10,224,491 4,071,529 . r CITE( OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested Property Taxes 30010 Current Secured 3,516,498 3,525,000 3,528,060 3,554,630 30020 Current Unsecured 170,799 165,000 168,580 169,850 30050 Supplemental Roll 77,170 110,000 71,180 72,340 30100 Prior Year Property Tax (6,411) 5,000 ` (8,210) (8,000) 30200 Misc. Property Taxes 1,956 15,000 1,770 2,000 30250 Interest Penalties & Delinquencies 44,394 20,000 40,740 41,000 Total Property Taxes 3,804,406 3,840,000 3,802,120 3,831,820 Other Taxes 31010 Sales Tax 2,371,627 2,350,000 2,420,330 2,507,770 31011 Sales Tax Compensation Fund 437,697 766,000 886,810 838,230 31200 Transient Occupancy Tax 569,916 570;000 591,000 600,000 31210 Franchise Tax 1,115,980 1,306,000 1,306,000 1,306,000 31250 Property Transfer Tax 259,384 230,000 230,000 230,000 Total Other Taxes . 4,754,604 5,222,000 5,434,140 5,482,000 Subventions - State: 31340 Homeowners Exemption 32,881 35,000 35,000 35,000 31700 Motor Vehicle in Lieu (VLF) 173,287 155,000 199,770 223,280 31701 VLF - Property Tax in Lieu 4,426,635 4,420,000 4,488,000 4,522,000 Total Subventions -State 4,632,803 4,610,000 4,722,770 4,780,280 From Other Agencies 31620 FEMA Revenue 0 31635 Fed Grants - 0 0 31856 Ofc of Tr Safety Grants 5,652 10,000 0 31900 Intergovt'Revenue - Other Cities 24,118 0 0 31955 MWD Wtr Conservation Grant 224,445 Total From Other Agencies 254,215 10,000 0 0 Fines & Forfeitures 32150 Vehicle Code Fines 387,785 335,000 310,300 310,300 32200 General Fines 27,698 24,000 24,000 24,000 32210 Municipal Code Fines 2,325 1,000 1,000 1,000 32230 Parking Fines 168,862 145,000 140,000 140,000 32250 Vehicle Impound Fees 21,266 18,000 19,500 20,000 32270 False Alarm Fees 0 500 500 500 Total Fines & Forfeitures 607,936 523,500 495,300 495,800 Current Service Charges: Building Fees: 34110 Building Permits 157,201 215,700 124,438 170,000 34120 Plumbing Permits 18,020 18,130 16,069 18,750 34130 Electrical Permits 21,596 21,800 16,985 19,800 34140 Mechanical Permits 13,730 14,500 11,214 13,000 34200 Permit Issuance Fee 33,152 34,200 26,778 31,250 34250 inspection Fees 9,397 8,000 3,724 4,500 34300 Plan Check Fees 153,205 154,000 93,168 110;000 34310 Plan Retention Fee 3,417 4,000 3,589 4,200 34350 SMIP Fees (553) 1,000 164 1,200 34355 Building Standards Adm Fee (190) 200 300 Sub -Total 408,975 471,530 296,129 3731000 Planning Fees: - 34430 Current Planning Fees 61,808 55,000 57,747 47,500 34560 Business License Fees 18,168. 15,000 16,324 141200 34561 ''Business License Late Fees 1,070 1,000 2,950 1,000 Sub -Total 81,046 71,000 77,021 62,700 CITTOF DIAMOND Bi GENERAL FUN e - FY 2011-2012 Transfers In -Other Funds: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Transfer in - Measure R Actual Adjusted Projected Requested Engineering Fees: 1,011,900 946,060 878,988 ` 951,319 34610 Engr - Plan Check Fees 49,645 45,000 25,000 25,000 34620 Engr - Address Change Fee 3,954 3,500 8,500. 5,000 34630 Engr - Encroachment Fees 9,577 8,000 - -151000 16,000 34640 Engr - Inspections Fees 24,438 20,000 20,000 35,000 34650 Soils/Traffic/Misc Engring Fees 44,443 50,000 40,000 40,000 34660 Traffic Mitigation - Engineering 0 67,000 67,000 82,000 34662. Waste Hauler Fees 2,980 200,000 200,000 206,000 34665 Industrial Waste Fees. 18,208 20,000 20,000 30,000 Fund Balance Sub -Total 150,265 413,500 390,500 438,000 . Recreation Fees: 1,424,502 12,427,964 10,224;491 4,071,529 34720 Community Activities 74,698 93,000 93,000 95,370 34730 Senior Activities 52,844, 61,590 61,590 61,440 34740 Athletics ' 92,452 105,862 105,862 103,101 34760 Fee Programs 232,226 245,646 245,646 251,896 34780 Contract Classes 307,231 315,000 287,250 295,000 34800 Special Event Fees 96,168 95,500 95,500 95,500 Sub -Total 855,619 916,598 888,848 902,307 Total Current Service Charges 1,776,007 1,495,905 1,872,628 1,652,498 Use of Money and Property: 36100 Investment Earnings 276,379 300,000 286,110 290,000 36600 Returned Check Charges (504) 1,000 1,000 1,000 36610 Rents & Concessions 191,677 186,000 191,500 205,000 36615 DB Center Rental 650,179 615,000 580,000 580,000 36618 Facility Security 0 22,700 19,000 22,700 36620 Heritage Pk Bldg Rental 24,388 " 25,000 25,000 25,000 36625 Parks & Fields Rental 32,926 25,000 20,000 20,000 36630 Sale of Fixed Assets 2,632 1,000 1,000 1,000 36636 Utility Easement 1,000 1,000 1,000 1,000 36640 Sale of Promotional Items 16 500 0 0 36650 Sale of Printed Material 4,743 3,000 2,500 3,000 36660 Donations 31179 5,000 5,000 5,000 36800 Property Damage - Pub Wks 9,085 2,000 15,000 5,000 36810 Property Damage - Parks 11643. 4,000 500 2,000 36900 Miscellaneous Revenue 9,090 '' 1,000 1,000 1,000 . Total Use of Money and Property 1,206,433 1,192,200 1,148,610. 1,161,700 Transfers In -Other Funds: 39110 Transfer in - Measure R 63,750 39111 Transfer in - Gas Tax Fund 1,011,900 946,060 878,988 ` 951,319 39113 Transfer In - Prop C Fund 9,000 0 _ 00 39115 Transfer In - Int. Waste Mgt. Fd 168,112 90,000 90,000 62,450 39123 Transfer In -,Safe Parks Fd 84,998 116,978 101,663 121,484 39125 Transfer In - CDBG Fd 25,000 25,000 114,000 39126 Transfer In -COPS Fund 94,887 104,000 104,000 105,685 39127 Transfer In.- Narc Asset Forfeiture 107,600 107,600. 115,337 39129 Transfer in - EB Justice Grant Fd 2,980 12,000 12,000 0 Total Transfers In -Other Funds 1,371,877 1;401,638 1,383,001 1,470,275 Fund Balance Reserves Use of Fund Balance Reserves 1,424,502 12,427,964 10,224;491 4,071,529 GENERAL FUND TOTAL - $19,552,681 $31,099,930 $28,862,930 $23,069;411 10 CITY OF DIAMOND BAR GENERAL. FUND REVENUE` BUDGET DISCUSSION FY11-12 TOTAL BUDGET $23,069,411 PROPERTY TAXES 3,831,820 Current Secured (30010) Amount Budgeted: 3,554,630 .753% base year inflation factor from SBOE Current Unsecured (3002' Amount Budgeted: 169,850 Historical Supplemental Roll (30050) Amount Budgeted: 72,340 Historical Prior Year Property Tax (30100) Amount Budgeted: (8,000) Historical Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical Interest Penalties & Delinquencies (30250) Amount Budgeted: 41,000 Historical OTHER TAXES - 5,482,000 Sales Tax (31010) Budgeted: Amount Bud g 2,507,770 Based on HdL FY10's projection Sales Tax Compensation Fund (31011) Amount Budgeted: 838,230 25% of Sales Tax Budget - to be received periodically from the State assuming State backfills the revenue as promised. Transient Occupancy Tax (31200) Amount Budgeted: 600,000 Based on current yr - annualized Franchise Tax (31210) Amount Budgeted: 1,306,000 Southern CA Edison 405,000" The Gas Company 125,000 Time Warner .. 360,000 Verizon 80,000 Clear Channel 26-,000 Solid Waste .: 310,000 Property Transfer Tax (31250) Amount Budgeted: 230,000 Based on current yr -annualized SUBVENTIONS -STATE 4,780,280 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical Motor Vehicle in Lieu (31700) Amount Budgeted: 223,280 Based on Estimates from League VLF Property Tx in Lieu (31701) Amount Budgeted: 4,522,000 Based on current yr - annualized 11 Page 2 FROM OTHER AGENCIES 0 Office of Traffic Safety Grants (31856) Amount Budgeted: 0 Traffic Safety & DUI Grants FINES & FORFEITURES 495,800 Traffic Fines (32150) Amount Budgeted: 310,300 Based on current yr - annualized General Fines (32200) Amount Budgeted: 24,000 Based on current year Municipal Code Fines (32210) Amount Budgeted: 1,000 Parking Fines (32230) Amount Budgeted: 140,000 Based on current yr - annualized Vehicle Impound Fees (32250) Amount Budgeted: 20,000 Based on current yr - annualized False Alarm Fees (32270) Amount Budgeted: 500 CURRENT SERVICE CHARGES: 1,776,007 BUILDING FEES: Building Permits (34110) - Amount Budgeted: 170,000 170,000 Plumbing Permits (34120) Amount Budgeted: 18,750 18,750 Electrical Permits (34130) Amount Budgeted: 19,800 19,800 Mechanical Permits (34140) Amount Budgeted: 13,000 13,000 . Permit Issuance Fee (34200) Amount Budgeted: 31,250, 31,250 Inspection Fees (34250) Amount Budgeted: 4,500 4,500 Plan Check Fees (34300) Amount Budgeted: 110,000. 110,000 Plan Retention Fee (34310) Amount Budgeted: 4,200 4,200 SMTP Fees (34350)`; Amount Budgeted: 1,200, Primarily remitted to State 1,200 Building Standards Adm Fee (34355) Amount Budgeted: 300 Primarily remitted to State, 300 :<, 13 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 47,500 47,500 Business License Fees (34560) Amount Budgeted: 14,200 14,200 Business License Late Fees (34561) "Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 25,000 25,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 15,000 15,000 Engr - Inspections Fees (34640) Amount Budgeted: 35,000 35,000` Engr - Soils/Traffic/Misc Engr Fees (346 0) Amount Budgeted: 40,000 (includes Verizon FIOS Project) 40,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: 82,000 Panda Express 82,000 Waste Hauler Fees (34662) Amount Budgeted:. 206,000 Street Sweeping Fees 87,550 Solid Waste Vehicle Impact Fees ;118,450 Industrial Waste Fees.(34665) Amount Budgeted: 30,000 30,000. RECREATION FEES Community Activities (34720) . Amount Budgeted: 95,370 City Birthday Party 22,750 Haunted House/Fall Festival 6,500 Concert Share. 16,750 Adult Excursions 27,000 DB4Youth .7,420 Winter Snowfest 8;700 Candy Cane Craft Fair 4,250 Concerts in the Park . 2,000 Senior Activities (34730) Amount Budgeted: 61,440 j Senior Excursions 39,690 Senior Activities 21,750 13 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 Page 4 Athletics (34740) "'` Amount Budgeted: 103,101 Youth Baseball Amount Budgeted: 17,964 580,000 One Pitch Softball Tournament 450 Youth Indoor Soccer- Mt Calvary - 11,967 22,700 Youth Basketball 33,250 Adult Volleyball Amount Budgeted: 3,200 25,000 Adult Basketball 36,270 Fee Programs (34760) Amount Budgeted: 251,896 Day Camp 140,750 Tiny Tots 111,146 Contract Classes (34780) Amount Budgeted: 3,000 295,000 Contract Classes 295,000 Special Event Fees Amount Budgeted: 95,500 Calvary Chapel - Sheriff 95,500 USE OF MONEY AND PROPERTY Amount Budgeted: 1,161,700 Interest Earnings (36100) Amount Budgeted: 1,000 290,000 Assume slight uptick in rates in 11/12 Amount Budgeted: 290,000 0 Returned Check Charges (36600) - Amount Budgeted: 1,000 Rents & Concessions (36610) Amount Budgeted: 205,000 Soda Machine Contract-- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 48,000 Cell Site Contract =- Eastgate Road Access 10,000 - Cell Site Contracts (2) -- Pantera Park 48,000 Cell Site Contracts (3) -- DBC 72,000 New Cell Site Contract (6 mo.) =- Tin Drive 9,000 New Cell Site Contract (12 mo.) -- Peterson 12,000 14 Diamond Bar Center Rental (36615) Amount Budgeted: 580,000 Diamond Bar Center Rental 580,000 Facility Security (36618) Amount Budgeted: 22,700 Facility Security 22,700 Heritage Park Bldg Rental (36620) Amount Budgeted: 25,000 Heritage Park Community Center Rental 25,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room, Rental 8,000 Picnic Reservations 9,000 Ball Field Rental 3,000 Stage Rental 0 Sale of Fixed Assets (36630) Amount Budgeted: ' 1,000 , Surplus equipment .°1,000 Utility Easement (36636) Amount Budgeted: 1,000 1,000 Sale of. Promotional Items (36640) Amount Budgeted: 0 14 CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 Page 5 Sale of Printed Material (36650) Amount Budgeted: 3,000 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 3,000 62,450 Donations (36660) 47,450 5,000 Amount Budgeted: 15,000 5,000 Amount Budgeted: Property Damage - Pub Wks (36800) 121,484 Youth Master Plan Implementation 5,000 Amount Budgeted: Weed Abatement 5,000 Property Damage - Parks (36810) Amount Budgeted: 2,000 Amount Budgeted: 114,000 2,000 Amount Budgeted: Miscellaneous Revenue (36900) 105,685 Law Enforcement Technician Position 1,000 Amount Budgeted: DB Fingerprinting Program 1,000 TRANSFERS IN - OTHER FUNDS Amount Budgeted: 1,470,275 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 115,337 951,319 Utilities (001-5510-42126) Amount Budgeted: 0 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to Amount Budgeted: 4,071,529 4,071,529 available funds, 951,319 Transfer In - Prop C Fund (39113) . Amount Budgeted: 0 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 62,450 Street Sweeping (001-5554-45501) 47,450 . Storm Drainage (001-5554-45512) 15,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 121,484 Youth Master Plan Implementation 86,484 Weed Abatement 35,000 Transfer In - CDBG Fund (39125) Amount Budgeted: 114,000 ADA Improvements - Civic Center 114,000 ' Transfer In --COPS Fund (39126) Amount Budgeted: 105,685 Law Enforcement Technician Position 105,685 DB Fingerprinting Program Transfer In - Nam Asset Forfeiture Fd (39127) Amount Budgeted: 115,337 Narcotics Deputy (STAR) 115,337 Transfer In -, EB Justice: Grant Fd (39129) Amount Budgeted: 0 Special, School Patrols Fund Balance Reserves Amount Budgeted: 4,071,529 4,071,529 'Economic Development Exp less Personnel 112,500 Transfer-Out-.LLADS 74,617 Transfer -Out - CIP 0 -Professional Services-EIR and Zoning Changes 150,000 New Civic Center Costs (less CDBG reimbursesable) 3,734,412 C� co CD I (D C) C) C� CD Cf) C) Lr) CT) 0) C) C) C� C) 0 0 CD 0) It C) 00 CD o 0 0 C14 CD (D N CO C) C) rl- C> Cl -i CCL C) � CO C) co co V — c) N 00 co in co i cNi N 4 C5 C5 CY) 0, 0 Ci (1) Cl) N L6 06 Lf) CY) CO rl: Nt 't co C) C� ce! 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Ca CU Ca CO (D a) 0 CD o cD ca 2 2 cu 20 E2 m - co ca co z < u).n n Z 0 Uj _j _j _j U) >U C9 N Co 't U) CD I-- Co 0) C:) N m (D I-- w m w m — — — — N N N N N N C) — t-- N LO Lo LO C) C) Ly 1,9 CITY OF DIAMOND BAR, OF r9sg COMMUNITY ADMINISTRATION 23 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2011-2012 Or anization #::001-4010 through 00174030 g. 9 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 1,007,120 994,850 985,100 1,044,947 SUPPLIES 1,822 5,000 3,250 3,500 OPERATING EXPENDITURES 141,178 87,440 82,740 162,190 PROFESSIONAL SERVICES 195,186 328,500 303,500 328,500 CAPITAL OUTLAY 0 500 0 500 DEPARTMENT TOTAL $1,345,306 $1,416,290 $1,374,590 $1,539,637' DEPARTMENTINCLUDES: City Council $161,962 City.Attorney 265,000 City Manager/City Clerk's Office 1,192,675 CITY. OF DIAMOND BARk7EPARTMENT� 41 4egi�l�tave Y J 7' t r ESTIMATED EXPENDITURES i31f1`Si•UN City Gauneil 7f , FY 2011-2012 QttGftiNlihT�atsi FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010: Salaries 45,449 44,800 _:. 44-j800.. - -- ---44;760.__. 40070 City Paid Benefits, 1,875 5,850 2,200 5,944 40080; Retirement 8,782 6,300 6,300 6,624 40083: Worker's Comp. Exp. 363 400 400 358 40085 ' Medicare 929 650 900 649 40090 Benefit Allotment. 59,899 61,600 61,600 62,127 TOTAL PERSONNEL 117,297 119,600 116,200 120,462 SUPPLIES 41200 Operating Supplies 633 1,000 750 1,000 TOTAL SUPPLIES 633 1,000 750 1,000 OPERATING EXPENDITURES 42112 Photography 665 500 500 500 42125 Telephone 2,461 2,700 2,700 2,700 42130 Rental/Lease of'Equipment 1,161 2,700 1,500. 1,700 42315 Membership & Dues 100 300 300 300 42320 Publications 500 200 200 200 42325 Meetings 3,959 1,100 1,100 1,100 42330 Travel -Conferences 13,405 18,000 18,000 16,000 42335 Travel -Mileage & Auto Allow 18,300 18,000 18,000 18,000 42340 Education & Training 85 0 0 0 TOTAL OPERATING EXP. 40,636 43,500 42,300 40,500 DIVISION TOTAL 161,962 158,566, 164,100 159,250 CITY OF DIAMOND BAR CITY COUNCIL (001-4010)` BUDGET DISCUSSION FYI 1-12, , TOTAL BUDGET $161,962 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 120,462 City Council Members ($746/mo + Bene's). 5.00- CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus. minutes) 2,70 0 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 - Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) ` Amount Budgeted: 1,100 League, Chamber, Misc 1,100 Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Natl League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: 0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES � � City Altamey } t fl1IsioN' ` FY 2011-2012 ` FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PROFESSIONAL SERVICES - - 44020 - Prof Svcs - General Legal 94,382 150,000 150,000 150,000 44021 Prof Svcs - Special Legal 12,980 35,000 20,000 35,000 44023 Prof Svcs - Sp Lgl Code Enf 42,338 80,000 80,000 80,000 TOTAL PROF SVCS 149,700 265,000 250,000 265,000 DIVISION TOTAL 250,000 265,000 149,700 265;000 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET.DISCUSSION FY11-12 TOTAL BUDGET $265,00o PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 150,000 City Attorney 150,000 Special Legal Svcs (44021) 35,000 Amount Budgeted: Special Litigations.. 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) 80,000 Amount Budgeted: City Prosecutor, County Dist Atty, Misc. 80,000 j 31 CITY OF DIAMOND BARNtegisijive ESTIMATED EXPENDITURESCit�rfiAanageiiClerk r r f d 4 fi FY 2011-2012 OaGAtsltQTlf3tsl # 1.....:Db�03C3 ......; FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected' ' Requested PERSONNEL. SERVICES 40010 Salaries - 670,913 669,650 669,650 685,708- 40020 Over -Time Wages 184 1,500 300 1,500 40030 Part -Time Wages 16,000 12,000 16,395 ` 40070 City Paid Benefits 6,081 8,350 7,000 8,766 40080 Retirement 114,850 117,100 117,100 126,856 40083 Worker's Comp. Exp. 7,497 6,250 7,200 10,078 40084 Short/Long Term Disability 3,951 4,100 4,100 4,183 40085 Medicare 9,816 10,950 10,200, 11,196 40090 Benefit Allotment 76,531 74,950 74,950 76,842 40099 Salary Savings (33,600). (33,600) (17,039) TOTAL PERSONNEL 889,823 875,250 868,900 924,485 SUPPLIES 41200 Operating Supplies 1,181 3,000 1,500 1,500 41300 Small Tools & Equipment 8 1,000 1,000 1,000 TOTAL SUPPLIES 1,189 4,000 2,500 2,500 OPERATING EXPENDITURES 42115 Advertising 3,094 5,000 3,500 5,000 42125 Telephone 3,368 2,000 2,500 2,500 42200 Equipment Maintenance 650 0 0 ' 0 42315 Membership & Dues 2,253 5,500 2,500 3,500 42320 Publications 3,208 3,000 5,000 7,250 42325 Meetings 2,808 2,500 2,500 2,500 42330 Travel -Conferences 16,181 12,000 12,000 12,000 ' 42335 Travel -Mileage & Auto Allow 10,708 10,940 10,940 10,940 42340 Education & Training 3,000 1,500 3,000 42390. Elections 58,272 0 0 75,000 TOTAL OPERATING EXP. 100,542 43,940 40,440 121,690 PROFESSIONAL SERVICES 44000 Professional Services 45,486 63,500 53,500. 63,500 TOTAL PROF SVCS 45,486 63,,500 53,500 .63,500 CAPITAL OUTLAY 46220 Furniture 0 500 0 500 TOTAL CAPITAL OUTLAY 0 500 0 500 DIVISION TOTAL 1,112,675 1,037,040 987,190. 965,340 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $1,112,675 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 924,485 City Manager 1.00 FT Asst. City Manager 0.70 FT - Asst. to City Manager 1.00 FT City Clerk.. _ 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 0.50 FT Admin Records Coordinator 0.50 FT Senior Office Specialist:,1.30 FT 6.30 FT Admin Intern .1.00 PT 1.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 :Misc. Office Supplies Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment (41300) 1,000 Amount Budgeted: Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone (42125) 2,500 Amount Budgeted: Cell phones - CM, ACM.. 2,500 Membership & Dues (42315) 3,500 Amount Budgeted: ICMA (3) CM/ACM/ATCM 3,500 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/MA (2) SGVCMA ICSC (1) CM SGVACM CCACIMC Natl Notary, Assn, Nath Parliamentarians Publications (42320) 7,250 Amount Budgeted: Directory, Various CA Public Sector irecto 750 City Attorney's Handbook from LOCC 2,500 - West Code Updates 4,000 33 CITY OF DIAMOND, BAR CITY MANAGER / CLERK (0.01-4030) BUDGET DISCUSSION FY11-12 Page 2 Meetings (42325) Amount Budgeted: 2,500 Various 2,500 Travel -Conferences (42330) 12,000 Amount Budgeted: Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) 10,940 Amount Budgeted: Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow($120/mo) 1,440 Education &Training (42340) 3,000 Amount Budgeted: Westbrook Training - Clerk 2,500 Misc Training 500 Elections (42390) 75,000 Amount Budgeted: Election Svcs 75,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 63,500 Minute Secretary - City Council Minutes 7,500 Lobbying Svcs - Gonsalves $3,000/mo. 36,000 Municode Supplement 10,000 Miscellaneous 10,000 CAPITAL OUTLAY Furniture (46220) 500 Misc Furniture 500 I CITY OF DIAMOloTD BAR Department -Admin: &Support I 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2011-12 Organization #, 001-4050 through 001-4096 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $1,334,051 $1,305,636 $1,275,836 $1,268,506 SUPPLIES 47,790 58,200 49,050 97,375 OPERATING EXPENDITURES 1,182,340 1;382,603 1,38300 1,441,459 PROFESSIONAL SERVICES _ 513,618 1,167,360 669,060 594,716 CONTRACT SERVICES - 44,281 166,050 41,050 117,175 CAPITAL OUTLAY 92,553 11,640,332 10,732,347 3,738,412 DEPARTMENT TOTAL $3,214,633 15,720,181 $14,151,033 $7,257,643 DEPARTMENT INCLUDES: Finance $413,097... Human Resources 189,346 Information Systems 740,708 General Government 1,160,066 Civic Center : 4,039,243 Public Information 516,514 Economic Development 198,669 37 CITY OF DIAMOND BAIL �►�PAi�TltItENT�> ESTIMATED EXPENDITURES, flul`siot� "at, Fetes FY 2011-2012 r gFt�RNli?�71atll # 'rs,.,',0i}1115o,r.. `. { FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries - -- 280,131 248,858 248,858 275,832 40020 Over -Time Wages.: 555 2,000 2,000 1,000 40030 Part Time Wages 22,800 11,678 40070 City Paid Benefits 3,234 3,898 3,898 4,339 40080 Retirement 48,406 42,934 42,134 53,189 40083 Worker's Comp. Exp. 2,234 1,926 1,926 2,300 40084. Short/Long Term Disability 1,673 1,500 1,500 1,754 40085 Medicare 4,075 3,500 3,500 4,169, 40090 Benefit Allotment 35,728 37,200 37,200 41,823 40099 Salary Savings (39,700) (16,900) (97,257) TOTAL PERSONNEL 376,036 324,116 324,116 298,827 SUPPLIES 41200 Operating Supplies 1,409 1;700 1,700 11700 41300 Small Tools.& Equipment 245 300 300 300 TOTAL SUPPLIES. 1,654 2,000 2,000 2,000' OPERATING EXPENDITURES 42110 Printing 786 1,500 1,500. 1,500 42125 Telephone 519 520 520 520 42315 Membership & Dues 705 850 850 850 42320 Publications 73 200 200 200 42325 Meetings 200 200 200 42330 Travel -Conferences 3,416 6,000 1,000 3,000 42335 Travel -Mileage & Auto Allow 3,117 - 3,200 2,500 3,200 42340 Education & Training 598 11500 1,500 1,500 TOTAL OPERATING EXP. 9,214 13,970 8,270 10,970 PROFESSIONAL SERVICES 44000 Professional Services 1,280 39,120 39,120 78,300 44010 Prof Svcs-Acctg & Auditing 27,465 23,000 23,000 23,000 TOTAL PROF SVCS 28,745 62,120 62,120 101,300 DIVISION TOTAL 413,097 415,649 402,206 396,506 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET $413,097 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 298,827 Full Time Finance Director 0.85 FT Senior Accountant 0.90 FT Accounting Technician 1.20 FT 2.95 FT Part Time - Benefitted Senior Office Specialist - 20 hr/wk .5 BPT .5 BPT Salary Savings - Sr Ofc Specialist Vacancy SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,700 Miscellaneous Office Supplies 1,700 Small Tools and Equipment (41300) 300 Amount Budgeted: Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms & CAFR 200 Printing of Budget 700 Printing of Checks & Forms 600 Telephone (42125) 520 Amount Budgeted: Cell Phone Allow- Fin Director 520 Membership & Dues (42315) 850 Amount Budgeted: GFOA 650 CSMFO 200 Publications (42320) 200 Amount Budgeted: FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) 200 Amount Budgeted: Misc - CSMFO, etc. 200 Travel -Conferences (42330) 3,000 Amount Budgeted: GFOA - Location TBD 2,000 CSMFO 500 Pentamation 500 i Travel -Mileage & Auto Allow (42335) 3,200 Amount Budgeted: Misc 200 ". Auto Allowance - Finance Director. 3,000 i Education &Training (42340) 1,500 Amount Budgeted: PERS Update, FLSA Updates; GASB Trng 1,500 i 40 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 11-12 Page 2 - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 78,300 CAFR Info 1,500 Interim Finance Director 76,800 Prof Svcs-Acctg &Auditing (44010) Amount Budgeted: 23,000 Audit Contract 23,000 40 CITY OF DIAMOND BAR DEt'ARTMENT r AdYftl[t & SiapP , ESTIMATED EXPENDITURES flIVIStON Huarx Fesouroes caa�,�r�I�ariaN FY 2011-2012....,.... FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 99,030 92,100 92,100 94,403 40010 Salaries 136 100 100 100 40020 Over Time Wages 40030 Part -Time Wages 9,442 1,846 1,400 1,400 1,449 40070 City Paid Benefits 17,122 16,150 16,150 17,465 40080 Retirement 962 750 750 859 40083 Worker's Comp. Exp. 550 550 576 40084 Short/Long. Term Disability 590 1,350 1,350 1,369 40085 Medicare 2,142 11,541 12,450 12,450 12,735 40090 40093 Benefit Allotment Benefits Administration 1,651 1,500 1,500 20,000 40095 Employee Severance 25,000 148,956 144,462 151,350 126,350 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 411' 1,000 _. 500 1,000 41400 Promotional Supplies 857 1,500 1,000 1,500 2,500. 1,500 TOTAL SUPPLIES 1,268 2,500 OPERATING EXPENDITURES 400 300 400',' 42110 42115 Printing Advertising 804 2,500 1,500 2,500 42125 Telephone 360 3,846 360 4,200 360 4,200 360 4,200 42315 Membership & Dues 850 450 850 42320 Publications 1,038. 589 1,700 600 , 1,700 ' 42325 Meetings 3,500 1,500 2,500 42330 Travel -Conferences 720 720 720 42335 'Travel-Mileage/Auto Allow 720 3,500 500 3,500 42340 Education & Training 473 6,000 6,000 7,.000 6,000 42341 Employee Tuition Reimb 3,207' 6,000 2,000 3,960' 42345 Pre -Employment Screening 1,341 1,200 1,400 1,200 42346. Misc Employee Benefits Prgm. 1,524 51000 5,000 2,000... 42347 Employee Recognition 19,902 35,930 25,530 29,890 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 8,135 16,500 7,000 8,000 44000 Professional Services 8,135 16,500 7,000 8,000 TOTAL PROF SVCS DIVISION TOTAL 189,346 173,767 206,280 160,380 41 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060)` BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $189,346 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 148,956 Full Time Asst. City Manager 0.05 FT Human Resources Manager- 1/2 Time 0.50 FT Admin Records Coordinator 0.50 FT " 1.05 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) 1,500 Amount Budgeted: Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42116) Amount Budgeted: 400 Personnel Rules.& Regulations 400 Advertising (42115) 2,500 Amount Budgeted: Employment Advertising 2,500 Telephone (42125) 360 Amount Budgeted: Cell Phone - HR Mgr ($30/mo) 360 Membership & Dues (42315) 4,200, Amount Budgeted: LCW - ERC (City Membership) 3,400 SCPMA 150 PELRAC _ 200 NPELRA 200 SCPLRC (Agency membership) 100 IPMA-HR 150 Publications (42320) Amount Budgeted: 850 Bits & Pieces on Leadership 50 JJ Keller & Associates (Labor Law Posters) 200 Top Health Wellness Publications 600 Meetings (42325) Amount Budgeted: 1,700 Quarterly Employee Training, Meetings 1,000 Interview Panels 700 'CITY OF. DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY11-12 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,500 CALPELRA Annual Conference 1,500 LCW Annual Conference- 500 500 CaIPERS Annual Conference Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 720 Auto Allowance - HR Manager ($60/mo) 720 Education & Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence 3,500 : Employee Tuition Reimbursement (4.2341) Amount Budgeted: 6,000 Citywide Account ($1,500/Employee) Estimated Participation: 4 Employees 6,000 Pre.-Lmep'YScanent Screening (42345) Amount Budgeted: 3,960 (Fingerprinting) 1,500 Fingerprinting for Contract Class Instructors 960 Pre -Employment Physicals 1,500 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,200 Section 125 Benefits - Admin: Charges 1,200 Employee Recognition Program (42347) Amount Budgeted: 2,000 ; Employee Appreciation Event/Recognition Program 2,00 0 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,000 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 1,000 Background Investigations 1,000 Temp Clerical Svcs - various departments i 5,000 43 - CITY OF DIAMOND BARQEP}ARTMENT, k� Ad�rtfhi�Suppotl� ESTIMATED EXPENDITURES r nt i a Pr c 1�tIV1Slt�ir Info uysfems ' FY 2011-2012 y t t ORGAN¢fiZAION€.,' .. ; fS01-40711 ' FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries - 307,009 304,300 304,300--, -295,351 40020 Over -Time Wages 1,675 3,000 3000 2,000 40070 City Paid Benefits 2,863 3,750 3,750 3,708 40080 Retirement 52,393 53,250 53,250 54;640 40083 Worker's Comp. Exp. 4,486 2,800 2,800 4,348 40084 Short/Long Term Disability -. 1,812. 1,850 _ 1,850 1,802 40085 Medicare 4,432 4,450 4,450 4,283 40090 Benefit Allotment 33,070 33,900. 33,900 32,886 TOTAL PERSONNEL 407,740 407,300 ' 407,300 399,018 SUPPLIES 41200 Operating Supplies 5,530 13,000. 13,000 13,000 41300 Small Tools & Equipment 2,513 2,500 2,500 1,000 TOTAL SUPPLIES 8,043 15,500 15,500 14,000 . OPERATING EXPENDITURES 42125 Telephone 5,360 5,400 3,400 3,400 42205 Computer Maintenance 166,005 181,170 181,170 189,975 42210 Maint of Grounds/Bldgs 1,922 2,000 2,000 0 42315 Membership & Dues 1,656 1,600 1,605 1,650 42320 Publications 359 390 390 390 42325 Meetings 733 1,260 1,260 1,260 42330 Travel -Conferences 3,721 4,200 4,200 4,200 42335 Travel -Mileage & Auto Allow 3,000 3,200 3,200 3,200 42340 Education & Training 4,820 2,475 2,475 2,525 TOTAL OPERATING EXP. 187,576 201,695 199,700 206,600 PROFESSIONAL SERVICES 44000 Professional Services 51,869 49,900 49,900 47,000 44030 Prof Svcs -Data Processing 40,157 42,040 . 42,040 42,040 TOTAL PROF SVCS 92,026. 91,940 91,940 89,Q40 CONTRACT SERVICES 45000 Contract Services 32,281 27,550 27,550' 28,550 TOTAL CONTRACT SVCS. 32,281 27,550 27,550 28,550 CAPITAL OUTLAY 46220 Office Equipment -Furniture 505 500 0 500 46230 Computer Equip -Hardware 3,488 1,500 1,250 1,500 46235 Computer Equip -Software 40,439 0 0 1,000 46250 Misc Equipment 48,121 500 0 500 92,553 2,500 1,250 3,500 DIVISION TOTAL 740,708 820,219 746,485 743,240 44 .................. CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070). BUDGET DISCUSSION FY 11-12 TOTAL BUDGET 740,708 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 399,018 Full Time: Info Systems Director 0.85 FT Network/Systems Administrator 0.95 FT IS Support Technician 0.90 FT 2.70 FT -SUPPLIES Supplies (41200) Amount Budgeted: 13,000 Office Supplies 1,000 Toner for Printers 11,000 SDLT Tapes & Cleaning Tapes 500 Mixed Transfer Media 600 . 1,000 Small Tools & Equipment (41300) . Amount Budgeted:. Departmental Cable/Network Tools 250 Water Monitoring for around AC units & Fire Suppression 250 Spare Computer Parts 500 " OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 3,4001.' Wireless cards (Remote Access & Support) (2) 1,360 Telephone System Support (Programming) 1,000 Cell Telephone reimbursement (2) 1,040 Line Adds/Moves/Changes (Physical changes) 0 Computer Maintenance (42205) Amount Budgeted: 189,975 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) 24,500 Finance - Pentamation - PLUS and GRS 28,500 Transcore (Traffic Signal Software - PW - in 113 Budget), 0 Document Imaging - Fortis (CM) 7,000 Recreation -Vermont Systems RecTrac 5,000 Scala (DBTV3, Kiosk) 3,500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 500 E -Government Verisign SSL Certs (renewal 3 sites x2 domains) 6,000 t eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains =4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Parcel Quest 1,100 WebTrends 45 FY 11-12 Page 2 DataQuick 2,700 GIS Maintenance (ESRI - 40% in Fund 113) 6,600 Telephone MicroTel Software 750 - MicroCall Software 600 Message on Hold Recordings 850 Network/Utilities Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 . TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFI Languard 450 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExeo 6,900 Diskeeper Maintenance (Servers) 1,900 Orion Solarwinds Engineer (1 yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Anti -Virus (e-mail) 2,500 Barracuda - Annual Software Maint 2,000 Symantec Recovery Server (25 Servers) 4,200 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint 2,500. M86- Web Management & Reporting (SW) 2,800 M86 - Web Marshal 2,500 Automate - Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment (part in 118) 17,000 F5 - VPN 2,500 F5 - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint _ 850 . M86 R3000 - HW (2) 900 HP Server Extended Support (Servers) 2,200 Hewlett Packard IP Console (2) 900 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 0 Server Room Sprinkler/GAS annual maint. 0 Server Room A/C Preventive Maintenance (2 units) 0 1,650 Membership and Dues (42315) Amount Budgeted: MISAC (ACM, Dir, Network Engr.) 740 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 200 Computer Security Institute 180 ASIS (Information Security) 120 ISACA 150 PMI (Management) 110 Publications (42320) Amount Budgeted: 390 Windows IT Pro/Outlook/Exchange 195 Windows IT Security Newsletter 195 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 11-12 Page 3 Amount Budgeted: MeetCity 1,260 Staff Training (4 to 6 Events Per Year) 660 - GIS - Monthly Meetings 300 MISAC- Monthly Meeting 300 Travel -Conferences (42330) Amount Budgeted; 4,200 MISAC Annual Conference (1) 1,350 RSA Security Conference (1) 1,250 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,525 On -Line Microsoft Training (HALO Annual Subscription) 525 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco Phone/Network Training (Expected to be included in Phone/Network Purchase) 0 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 47,000 Microsoft Support . 2,500 GityView Consulting (Go -Live) 9,000 . GIS Consulting (Comdyn) 27,000 Network Engineering & Security Consulting (ComDyn) 8,500 ' Prof Svcs - Data Processing (44030) Amount Budgeted: 42,040 = T-1 Lines(@ $995/m6) 11,940 Redundant Data Line through Time Warner ` 4,800 Gov Partners Hosting 11,500' Web Off -Site Hosting - 1,800 Internet Streaming Svcs (Granicus) 12,000 CONTRACT SERVICES Contract Services (45000) ; Amount Budgeted: 28,550 Service Contract - Printers PM Service (City Wide) " 8,000 123Stat (Webtrac monitoring) 250: " McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,500 SSRI - Online GIS Data Services 600 Phone System HW Support & Maint 8,200 CAPITAL OUTLAY Office Furniture '(46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) ' 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,500 Health or Safety Ergonomic Devices 1,500 1,000< Computer Equipment-Hardware(46235) Amount Budgeted: Misc Software 1,000 - Miscellaneous Equipment (46250). Amount Budgeted: 500 Misc Equipment 500 47 CITY OF DIAMOND BAR HEPAR �ptitENT �dml� & ��ppc�t, rn ESTIMATED EXPENDITURES fj1fISfON neral}>aov 1` FY 2011-2012 FY 2009-10 FY 2010-11 FY,2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40086 Post Retirement Benefits - 5,594 8,820_ 6,020 8,820 40093 Benefits Adm/Unemploymt 9,130 20,000 18,000 TOTAL PERSONNEL 14,724 28,820 24,020 8,820 SUPPLIES 41200 Operating Supplies 18,633 20,000 15,000 20,000 41300 Small Tools & Equipment .314 500 350 500 41400 Promotional Supplies 3,299 4,000 1,000 4,000' TOTAL SUPPLIES 22,246 24,500 16,350 24,500 OPERATING EXPENDITURES 42100 Photocopying 12,693 12,000 12,000 12,000 42110 Printing 5,512 7,500 5,500 7,500 42113 Engraving Svcs 927 2,000 -1,000 2,000 42115 Advertising 450 42120 Postage 29,625 28,000 28,000 28,000 42121 Mailing Services 444 500 400 500 42125 Telephone 26,823 25,000 28,000 25,000 42128 Banking Charges 9,889 10,500 10,500 10,500 42129 Banking Chgs-Bond Fees 86,816 134,000 201,740 ,134,000 42130 Rental/Lease of Equipment 10,489 500 500 500 42140 Rental/Lease of Real Prop 613,586 663,180 623,180 646,346 42200 Equipment Maintenance 4,435 7,000 6,000 7,000 42210 Maint. of Grounds/Bldgs 7,297 4,200 5,000 4,200 42310 Fuel 1,997 2,000 2,200 3,500 42315 Membership & Dues 44,525 42,550 45,000 42,550 42320 Publications 1,009 1,350 1,350 1,350 42325 Meetings 13,208 11,000 11,000 11,000 42330 Travel -Conferences 0 0 42395 Misc Expenditures (639) 500 500 500 TOTAL OPERATING EXP: 869,086 951,780 981,870 936,446 PROFESSIONAL SERVICES 44000 Professional Services 215,940 182,459 200,000 169,800 44010. Prof Svcs-Acctg & Auditing 20,461 20,000 20,000 20,000- TOTAL PROF SVCS 236,401 202,459 220,000 189,800 CAPITAL OUTLAY 46240 Communications Equip 46250 Misc Equipment 500 500 46305 Real Estate Acquistion 47235 Contr Library Improvements 0. 500 0 500 DIVISION TOTAL 1,160,066 1,142,457 1,208,059, . 1,242,240 F; CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,160,066 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 8,820 Health Benefit - Retiree Medical ($105/Mo-7 Retirees) 8,820 SUPPLIES Operating Supplies (41200) Amount Budgeted: 20,000 General Supply Room Supplies 8,000 Copy Paper 8,000 Kitchen 4,000 Small Tools & Equipment (41300) Amount Budgeted: 500. ; Misc 500 Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery, envelopes;. 7,500 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,000 City-wide postage charges including Fed -Ex 28,000 Mailing Services (42121) Amount Budgeted: 500' Special City wide mailings 500 Telephone (42125) Aount Budgeted: m ,. g 25;000 City Hall Phones" 25,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Fees 10,500 Banking Charges- LOC Fees (42129) Amount Budgeted: 134,000 $250 per Transaction - 2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 108,000 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 . . 49 GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION Amount Budgeted: FYI 1-12 500. ; - Misc Page 2 500 Rental/Lease of Real Prop (42140) Amount Budgeted: 646,346 Storage Unit Rents 16,000 Amount Budgeted: AQMD City Hall Lease ($23,749.32/mo. for 6 mos.) 142,496 Property Tax Admin - LA County Interim AQMD Facilities Lease ($500/mo. for 6 mos.) 3,000 Long -Term AQMD Facilities Lease ($2,000/mo. for 6 mos.) 12,000 5,000 DB Center Lease (Principal) Payments 290,000 DB Center Lease (Interest) Payments 182,850 Misc Equipment Maintenance (42200) - Amount Budgeted: 25,000 7,000 Pool Cars 2,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 20,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: CAPITAL OUTLAY . 4,200 Live Plants (Annual Cost) 3,000 Misc Equipment (46250) Library Outdoor Planters - ($100/mo) 1,200 500 Fuel (42310) Amount Budgeted: 3,500 Pool Vehicles 3,500 .50 Membership & Dues (42315) Amount Budgeted: 42,550 League of California Cities 15,500 CCCA : 3,650 SGVCOG 5,000 NLC 4,500 SCAG 4,900 Four Corners Trans Coalition * 5,000 WCCA 2,000 Misc 2,000 Note:SGVCOG total dues are $23,150 (GF - $5,000, AQMD - $7,000, Prop C - $11,150) Publications (42320) Amount Budgeted: 1,350 Mise 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 11,000 Supplies for City council meetings, task force mtgs 5,000 Coffee Supplies 500 Delegations 1,500 Legislative Dinners 1,500 Misc Meetings 2,500 Misc Expenditures (42395) Amount Budgeted: 500. ; - Misc 500 PROFESSIONAL SERVICES , Professional Services (44000) Amount Budgeted: 169,800 Property Tax Admin - LA County 135,000 AV Svcs - City Council Meetings 5,000 Bank Courier Services 4,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) 20,000 Amount Budgeted: Sales Tax & Transfer Tax Auditing Svcs. 20,000 CAPITAL OUTLAY . Misc Equipment (46250) Amount Budgeted: 500 Mise 500 .50 CITYOF ®'A®® BAR OBPARTiUIENT` AdiYd[r&S�t(�ptt ' ' {' ESTIMATED EXPENDITURES f31VISiON Cavrc Gen#erg � FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 0 0 0 40010 Salaries 0 0 0 0 40020 Over -Time Wages . 0 0 0 0 32,973 40030 Part -Time Salaries 0 40070 City Paid Benefits 0 0 0 40080 Retirement 0 0 0 40083 Worker's Comp. Exp. 0 0 0 40084 Short/Long Term Disability 0 0 0 40085 Medicare 0 0 0 40090 Benefit Allotment 0 0 0 0 32,973 0 TOTAL PERSONNEL 0 SUPPLIES 0 0 0 40,675 . 41200 Operating Supplies 0 0 40,675 TOTAL SUPPLIES 0 OPERATING EXPENDITURES 42125 Telephone 0 0 0 30,000 1,300 51,200 108,000 42126 Utilities 42210 Maint. of Grounds/Bldgs 0 51,408 18,000 48,058 - TOTAL OPERATING EXP. 0 81,408 69,200 156,058 PROFESSIONAL SERVICES 44000 Professional Services 0 602,515 150,000 0 TOTAL PROF SVCS 0 602,515 150,000 0 CONTRACT SERVICES 0 125,000 2,000 25,000 45000 . Contract Services 0 45010 CS -Security 0 0 0 0 0 50,125 45300 CS -Community Svcs 0 TOTAL CONTRACT SVCS. _0 125,000 0 75,125 CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele 0 523,412 843,412 46230 Computer Equip -Hardware 011 20,000 .` 32,000 46305 Real Estate Acquistion 0 9,917,000 9,887,685 0. 46310 Building Improvements 0 1,176,920 2,859,000 011,637,332 9,887,685 3,734,412 DIVISION TOTAL 10,106,885 4;039,243 0 12,446,255 51 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION 40,675 FY11-12 TOTAL BUDGET $4,039,243 PERSONNEL SERVICES Restroom Supplies — 6 months Personnel (40010-40093) Amount Budgeted: 32,973 Full Time Paint and Painting Supplies Parks and Maintenance Supeintendent .10 FT Parks and Maintenance Supervisor .20 FT Parks & Maint Insp/Tech .10 FT 108,000 .40 FT Part Time Maint. Grounds/Bldgs (42210) Amount Budgeted: 6 months only for each PT hr total Gateway Corp Association Fees ($1,784/mo.) Facility Attendant 1 (364 hrs) (Step D) 2.00 PT Facility Attendant II (364 hrs) (Step D) 1.00 PT Maintenance Worker 1 (1,170 hrs) (Step D) 3.00 PT Maintenance Worker II (390 hrs) (Step D) 1.00 PT 7.00 PT OPERATING EXPENDITURES 10,000 Operating Supplies (41200) Amount Budgeted: 40,675 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Restroom Supplies — 6 months 5,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags— one replacement this FY 875 Cleaning Supplies 2,000 Utilities (42126) Amount Budgeted: 108,000 Elect/Gas/Water ($9,000/mo.) 108,000 Maint. Grounds/Bldgs (42210) Amount Budgeted: 48,058, Gateway Corp Association Fees ($1,784/mo.) 21,408 Elevator Repairs 10,000 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Backflow Repairs 400 Carpet Cleaning -- Quarterly -- one time this FY 1,250 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 0 Architectural/Design Services CONTRACT SERVICES CS -Security (45010) Amount Budgeted: 0 . Contract Security p 52 CITY OF DIAII�OND 'A , CIVIC CENTER (001-4093) BUDGET DISCUSSION FYI 1-12 CS -Community Svcs (45300)Amount Budgeted: 50,125 Building Maintenance Contract (Janitorial Service - 6 days/wk) 22,200 Second Floor — 6 months @ $1,900/mo 11,400 First 'Floor -- 6 months @$1,800/mo 10,800 Pest Control Contract — 6 months 1,155 Landscape Maintenance Contract (Emerald Landscape Service) 15,000 HVAC Inspection & Maintenance Contract 6,700 Bear State (Equipment Service) -- 3,200 Johnson (Computer. Control Service) -- 3,500 Elevator Monthly Inspections/Service -- 6 months 2,010 ..Backflow Inspections 120 1,440 Parking Lot Lights Monthly Maintenance Indoor Plant Maintenance Contract -- 6 months 1,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 25,000 Relocation Services/Movers 25,000 TW Line Relocation i CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 843,412 : Furniture, Fixtures, & Equipment 693,412 New telephone system 150,000 Computer Equip - Hardware (46230) Amount Budgeted: 32,000 Computer Hardware (Computer Training Rm) 32,000 Based on 16 Computer Work Stations Real Estate Acquisition (46305) Amount Budgeted: 0 0 Building Improvements (46310) Amount Budgeted: 2,859,000 Construction/Tenant Improvements 2,859,000 IT Lines/Server Room Relocation ADA Improvements (Funded by CDBG) 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES }flIVIStON s r Exablic°fnfornatirsn FY 2011-2012 QRGANfiATIQN # iJO� 4095 .a.... FY 2009-10 . FY 2010-11 FY 2010-11 FY 2011-12 A t Ic Ad' d P 54 ua juste rojected Requested PERSONNEL SERVICES - 40010 Salaries 218,526 219,650 -219,650 204;831 40020 Overtime Wages 5,866 6,000 6,000 6,000 40030 Part Time - Wages 40070 City Paid Benefits 3,588 3,800 3,800 3,545 40080 Retirement 37,689 38,450 38,450 37,894 40083 Worker's Comp. Exp. 4,404 2,200 2,200 4,097 40084. Short/Long Term Disability 1,293 1,350 1,350 1,249 40085 Medicare 3,249 3,200 3,200 2,970 40090 Benefit Allotment 34,380 35,300 35,300 31,983 TOTAL PERSONNEL' 308,995 , 309,950 309,950 292,569' SUPPLIES 41200 Operating Supplies 3,411 2,500 2,500 2,500 41400 Promotional Supplies 11,168 11,200 11,200 11,200 TOTAL SUPPLIES 14,579 13,700 13,700 13700 OPERATING EXPENDITURES 42110 Printing 12,069 14,500 14,500 16,000 42112 Photography 389 1,100 1,100 1,100 42115 Advertising 33,251 29,100 29,100 29,100 42120 Postage 43,060 45,100 45,100 48,100 42125 Telephone 520 520 520 520. 42315 Membership &Dues 1,035 1,400 1,400 1,575 42320 Publications 0 0 0 0 42330 Travel -Conferences 3,139 2,500 2,500 2,500 42335 Travel -Mileage & Auto Allow 1,560 1,600 1,600 1,600 42340 Education & Training 1,270 1,500 1,500 500 TOTAL OPERATING EXP. 96,293 97,320 97,320 100,995 PROFESSIONAL SERVICES 44000 Professional Services 108,928 93,000 93,000 107,750 108,928 93,000 93,000 107,750 CONTRACT SERVICES 45000 Contract Services 0 1,500 1,500 1,500 TOTAL CONTRACT SVCS. 0 1,500 1,500 1,500 CAPITAL OUTLAY 46250 Misc Equipment 0 0 0 0 TOTAL CAPITAL OUTLAY 0 0 0 0 DIVISION TOTAL 516,514 528,795 515,470 515,470 54 TOTAL BUDGET $516,514 PERSONNEL SERVICES Personnel (4001040,093).,_Amount Budgeted: 292,569 Public Information Manager 0.95 FT Public Information Coordinator 0.85 FT Pub Information Specialist 0.85 FT Total 2.65 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 4500 Promotional Supplies (41400) Amount Budgeted: 11,200 Promotional items -City & community events 9,000 Employee shirts 2,200 OPERATING EXPENDITURES Printing (421 10) Amount Budgeted: 16,000 General Printing 7,500 Special Projects (SotC, History, CH move,new email, DBapp) 8,500 Photography Services (42112) Amount Budgeted: 1,100 Special Events & City Misc. 500 Stock Photography (rec guide, misc. projects) 250 Speciality production prints 350 Advertising (42115) Amount Budgeted: . 29,100 Local print publications 5,000 Online Advertising 4,100 Diamond Bar Center 20,000 Postage (42120) Amount Budgeted: 48,100 City News & Recreation.Guide (12) 40,000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM & Bulk) 600 Miscellaneous Mailing (2) 6,000 Telephone.(42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 Membership and Dues (42315) Amount Budgeted: 1,575 CAPIO Membership (3) 600 3CMA Membership (3) 900 SCANATOA (1) 75 Travel -Conferences (42330) Amount Budgeted: 2,500 3CMA & CAPIO Annual Conferences 2,500 Travel - Mileage & Auto Allowance (42,335) Amount Budgeted: 1,600, Auto Allow - Pub Info Mgr ($120/mo) 1,450 Meeting & traini.ng attendance ' 150 55 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 11-12 Page 2 Education and Training (42340) 500 Amount Budgeted: 50 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 107,750 City News Production 38,000 Community Recreation Guide 45,500 Graphic Design Services 4,500 Video Production Svc 4,000 Translation Services 750 State of the City event 5,000 Update promo materials for DBC 10,000 CONTRACT SERVICES 56 CITY OF D I AM O ND BAI2 DEPARTMENT , l�dmlCr & S> ►p�� > i311fI5k?N ' Ecol fleuelap`men# ESTIMATED EXPENDITURES FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 62,399 64,100 64,100 65,704 - 40010 Salaries 40020 Over Time Wages 32 624 750 750 774 40070 City Paid Benefits _ 11,023, 11,250 11,250 12,155 40080 Retirement 40083 Worker's Comp. Exp. 1.,178 650 650 1,242. 40084 Short/Long Term Disability 379 400 400 401 40085 Medicare 893 5,566 950 950 953 6,000 6,114 40090 Benefit Allotment TOTAL PERSONNEL 82,094 .6,000 84,100 84,100 87,343 OPERATING EXPENDITURES 41200 Operating Supplies 100 _ 42110 Printing j. 119 150 500 400 500 42315 Membership & Dues 42330 Travel-Conferences/Research 500 TOTAL OPERATING EXP. 269 500 500 PROFESSIONAL SERVICES 39,383 98,826 45,000 98,826 44000 Professional Services TOTAL PROF SVCS 39,383 98,826 45,000 - 98,826 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 - 12,000 .12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 195,426 141,600 198,669 133,746 57 CITY OF DIAMOND BAR `ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $198,666 PERSONNEL SERVICES Personnel (40010-40093) - - - - - Amount Budgeted: 87,343 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT . Sr. Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 98,826 Property Appraisals - 98,826 Economic Development Consultants (Real Estate Advisors, Financial) Economic Development - Specific Plans for K -mart area, Market World area, Former Honda Site Marketing material CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12000 DEPARTMENTTOTAL $5,510,948 $5,778,470 $5,557,580 $5,919,374 DEPARTMENT INCLUDES: Law Enforcement $5,705,439 Volunteers Patrol 7,750 Fire Protection 7,500 Animal Control 134,645 64,040 Emergency Preparedness CITY OF DIAMOND BAR .ESTIMATED EXPENDITURES SUMMARY Public Safety. FY 2011-2012 Organization #: 001-4411 through 001-4440 1111111 gin FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 7,589 25,250 7,250 14,750 OPERATING EXPENDITURES 10,331 26,140 21,550 26,040 PROFESSIONAL SERVICES 38,710 39,000 39,000 35,000 CONTRACT SERVICES 5,454,318 5,684,080 5,489,780 5,843,584 . CAPITAL OUTLAY 0 4,000 0 0 DEPARTMENTTOTAL $5,510,948 $5,778,470 $5,557,580 $5,919,374 DEPARTMENT INCLUDES: Law Enforcement $5,705,439 Volunteers Patrol 7,750 Fire Protection 7,500 Animal Control 134,645 64,040 Emergency Preparedness CITY OF DIAMOND BAR.- #HEPAR EN7 ti iiG v €ty'"4 f ESTIMATED EXPENDITURES --K i111f15fQh14 ' ' Lasnil=tifa�cemeni' FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted - Projected Requested SUPPLIES 41200 OperatingSupplies 62 500 -.. - - --250.. -250---- _.., _ - 250.-.-41300 41300 Small Tools & Equipment 482 500 500 750 TOTAL SUPPLIES 544 1,000 750 1,000 OPERATING EXPENDITURES 42125 Telephone 531 500 500 500 42200 Equipment Maintenance 1,000 1,000 1,500 42325 Meetings 388 2,500 1,500 1,000 42330 Travel-Conference/Research 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 919 4,000 3,000 3,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,074,747 5,294,300 5,100,000 5,447,689 45402 . CS -Sheriff /Special Evts 116,932 107,500 107,500 107,500 45405 CS -Parking Citation Admin 10,870 13,000 13,000. 13,000 45410 CS -Crossing Guard Svcs 117,694 130,000 130,000 133,250 TOTAL CONTRACT SVCS. 5,320,243 5,544,800 5,350,500 5,701,439 DIVISION TOTAL 5,354,250 5,705,439 5,321,706 5,549,800 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY11-12, TOTAL BUDGET $5,705,439 SUPPLIES Operating Supplies (41200) Amount Budgeted: 250 Finger Printing Program Supplies 250 , Small Tools & Equipment (41300) Amount Budgeted: 750 750 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: ..500 - 500 Equipment Maintenance (42200) Amount Budgeted: 1,500 Radar Equipment, Misc 1,500 Meetings (42325) Amount Budgeted: 1,000 1,000 . CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,447,689 SHERIFF'S CONTRACT BREAKDOWN Type of Service Contr Law Enf Units FY 10-11 One -Man 56 -hour 10 3,391,897 3,486,617 One -Man 40 Hour (DUI Patrol) 1 242,278 249,044 One -Man No Relief (Community Relations) 1 220,253 226,404 One -Man No Relief 1 220,253 226,404 Motorcycle 40 -hour 3 686,040 706,424 Community Service Assistant w/vehicle 1 54,857 56,618 Community Service Assistant wo/vehicle 1 50,089 56,618 Motorcycle Supervision - Sergeant 1 208,029 213,819 Law Enforcement Technician 1 84,006 Narcotics Deputy (STAR) 1 107,598 112,320 5,265,300 5;418';689. Costs above include estimated 3% contract increase in FYI 1-12 and 4% Liability Fund Costs of $208,354. Special Investigations As Requested Helicopter Patrol 4 hours per mo 4,000 DB Fingerprint Program 25,000 CS-Sheriff/SpecialEvts (45402) Amount Budgeted: 107,500 Special School Patrol 12,000 . Calvary Chapel 95,500 CS -Parking Citation Admin (45405) Amount Budgeted: 13,000 13,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250 17 crossing guard locations 133,250 63 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES fl1u15lON '` �fliueertarofy FY 2011-2012 c1rA7�onl..#` _,....._ FY 2009-10 FY 2010-11 FY 2010-11 FY`2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies _ 929. 2,500 1,000 .. . .. - 2,500 - 41300 Small Tools & Equipment 250 0 250 TOTAL.SUPPLIES 929 2,750 1,000 2,750 OPERATING EXPENDITURES 42325 Meetings 4,153 6,500 4,500 5,000 TOTAL OPERATING EXP. 4,153 6,500'' 4,500 5,000 DIVISION TOTAL 5,082 5,500 7,750 9,250 .CITY OF DIAMOND BAIL VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY11-12 TOTAL BUDGET. $7,750 SUPPLIES, Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools & Equipment (41300) 250 Amount Budgeted: 250 OPERATING EXPENDITURES.' Meetings (42325) Amount Budgeted: 5,000 CCCA BBQ 1,000 . Annual Volunteer Recognition Dinner 3,500 - Neighborhood Watch Picnic 500 i CITY OF DIAMOND BARDEPA#�TNIENT PubiicS�#ety ' 4. ESTIMATED EXPENDITURES DIVf314t+k� >;irsAfroec#ion FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested CONTRACT SERVICES 45404- Contract Services -Fire Dept 7,359 7,500 7,500 .7,500-:--- 7;500-x-TOTAL TOTALCONTRACT SVCS. 7,359 7,500 7,500 7,500 CAPITAL OUTLAY 46250:. Misc Equipment 4,000 0 - 0 4,000 0 0. DIVISION TOTAL 7,500 7,500 7,359 11,500 CITY OF DIAMOND AI? f1EPAF� j MENT h r Pc�i�llc ����� , ESTIMATED EXPENDITURES flIVISiON' , "}, `An�matCor�tot FY 2011-2012 1i2�rktsliATlQisl °Ott1.4A37,..,_.: FY 2009=10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested CONTRACT SERVICES ; 45403 Contract Svcs -Animal Cntrl - 120,000 123,780 123;780 - 126,645- 45406 CS - Wild Animal Control 6;716 8,000 8,000 8,000. TOTAL CONTRACT SVCS. 126,716 131,780 131,780 134,645 DIVISION TOTAL 131,780 134,645 126,716 131,780 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FYI 1-12 CITY I= DIAMOND BAR flEPARTMENT pc� ilc; afet�r ESTIMATED EXPENDITURES : flIfISEON Emergency Crep` FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 6,116 5,500,5,500 1500,-- ,500,`_41300 41300Small Tools & Equipment 16,000 9,500 TOTAL SUPPLIES 6,116 21,500 5,500 11,000 OPERATING EXPENDITURES 42125 Telephone 1,079 5,190 2,500 5,190 42126 Utilities 114 4,100 7,000 6,500 42130 Rental/Lease - Equipment 945 1,500 1,000 1,500 42140 Rental/Lease - Real Prop 100 150 100 150 42200 Equipment Maintenance 500. 500 42315 Membership & Dues 3,021 3,200 3,200 3,200 42340 Education & Training 1,000- 250 1,000 TOTAL OPERATING EXP. 5,259 15,640 14,050 18,040 . PROFESSIONAL SERVICES 44000 Professional Services 38,710 39,000 39,000 35,000 TOTAL PROF SVCS 38,710 39,000 39,000 35,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 0 0 46240 Communications Equipment 0 0 46250 Misc Equipment 0 0 0- 0 0 0 DIVISION TOTAL 58,550 64,040 50,085 76,140 70 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $64,040 SUPPLIES Operating Supplies (41200)' Amount Budgeted: 1,500 Sand and Bags for Fire Stations 1,500 Tools & Equipment (41300) Amount Budgeted: 9,500 EOC Equipment 8,000 AEDs 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 6,500 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) and move 6,000 Rental/Lease-Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply . 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease- Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC/Equipment 500 Membership .& Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 35,000 Connect CTY Services 35,000 CITY OF.DIAMOND BAR CITY low CITY OF DIAMOND BAR' ESTIMATED EXPENDITURES SUMMARY _COMMUNITY DEVELOPMENT FY 2011-2012 Organization #: 001-5210 through 001-5230 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $708,393 $801,500 $801,500 $830,724 SUPPLIES 6,329 3,700 3,270 2,700 OPERATING EXPENDITURES 28,250 27,920 17,700 29,270 PROFESSIONAL SERVICES . 38,209 31,500 6,000 142,000 CONTRACT SERVICES 271,675 363,400 363,400 301,145" CAPITAL OUTLAY 0 500 0 500 DEPARTMENTTOTAL $1,052,856 $1,228,520 $1,191,870 $1,306,339 DEPARTMENT INCLUDES: Planning $646,341 Building and Safety 341,201 Neighborhood Improvement 318,797 CITY OF DIAMOND BAR DEpAF�TMENT ,, , Ot Deuelolimer�t ESTIMATED EXPENDITURES t31fIStON ; '„ ' ' Plant3x�g FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES - 40010 Salaries 283,708- -334,600------, ----------- ---334;600..- - -342;906--- 40020 Over -Time Wages 868 2,000 2,000 2,000 40030 Part -Time Salaries 40070 City Paid Benefits 4,379 5,900 5,900 6,231 40080 Retirement 50,432 58,550 58,550 63,438 40083 Worker's Comp. Exp. 5,021 3,050 3,050 4,945 40084 Short/Long Term Disability 1,682 2,050 2,050 2,092 40085. Medicare 4,150 4,900 4,900 4,972 40090 Benefit Allotment 49,985 54,800 54,800 56,187 40099 Salary Savings TOTAL PERSONNEL 400,225 465,850 465,850 482,771 SUPPLIES 41200 Operating Supplies 4,853 2,200 1,200 1,200 41300 Small Tools & Equipment 500 500 500 TOTAL SUPPLIES 4,853 2,700 1,700 1,700 OPERATING EXPENDITURES 42110 Printing 236 500 0 500 421.15 Advertising 3,140 2,000 1,400 2,000 42125 Telephone 519 520 520• 520 42200 Equipment Maintenance 1,200 0 1,200 42315 Membership & Dues 1,695 11800 1,800 1,800 42320 Publications 1,853 1,200 1,200 1,200 42325 Meetings 1,021 1,000 350 550 42330 Travel-Conferences/Researct 7,497 4,000 3,000 7,300 42335 Travel -Mileage & Auto Allow 3,131 3,500 3,500 3,500 42340 Education & Training 775 1,500 300 800 TOTAL OPERATING EXP. 19,867 17,220 12,070 19,370 PROFESSIONAL SERVICES 44000 Professional Services 2,925 3,500 1,500 3,500 44100 Commission Compensation 5,200 7,000 4,000 7,000 44210, Planning - Regional 0 0 0 44220 Planning - General Plan 197: 10,000 400 125,000 44240 Prof Svcs - Environmental' ' 5,000 0 5,000 44245 Prof Svcs - Landscape Arch 1,000 0 1,000 44250 Planning - Projects '29,887 5,000 100 500 TOTAL PROF SVCS 38,209 '' 31,500 6,000 142,000 CAPITAL OUTLAY 46200 Office Equipment 0 500 46220 Office Equipment -Furniture 0 500 0 0 0.: 500 0 500 DIVISION TOTAL 646,341 463,154 517,770 485,620 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $646,341 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 482,771 Full-time Assist City Manager 0.05 Com Dev Director 0.40 Sr. Planner 1.00 Sr. Admin Assistant 0.80 Management Analyst 0.50 Assistant Planner ` 1.00 Planning Technician 1.00 4.75 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,200 Small Tools&Equipment Amount Budgeted: 500 Small tools & Equipment OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development Code, Maps, Public Information Advertising (42115) Amount Budgeted: 2,000 Legal Ads - General Plan, Development Code, Zone Change, Special Projects Telephone (42125) Amount Budgeted: 520 CD Director- Phone . Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine Membership & Dues (42315) Amount Budgeted: 1,800 APA, AEP, AICP, etc Publications (42320) Amount Budgeted: 1,200 Meetings (42325) Amount Budgeted: 550 SGVCOGPD; Misc. - Travel -Conferences (42330) Amount Budgeted: 7,300 League of CA Cities Planners Institute, Northern CA 2,500 APA National Conference, Los Angeles 1,800 California Chapter APA Conference, Santa Barbara 3,000 I CITY OF DIAMOND DAR PLANNING (001-5210) BUDGET DISCUSSION FYI 1-12 Page 2 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement Auto Allow - Com Dev Director ( $250/mo) Education & Training (42340) Amount Budgeted:, 800 APA, AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional. Services (44000) Amount Budgeted: 3,500 Recording Secretary Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission Planning- General Plan (44220) Amount Budgeted: 125,000 General Plan amendments, code amendments & zone changes required to implement Housing Element Honda Property code amendment &zone change Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape plan checking services (new tracts in The Country, South Pointe West) Planning - Projects (44250) Amount Budgeted: 500 On -Call Services CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 500 replace broken office equipment as needed 80 ; CITY OF DIAMOND BAR#)EPARTMENY' f , Cox.Develo erat ESTIMATED EXPENDITURES f31�f1�lOON Bu�Irling"&liafet FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011 -12 - Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 67,783 69,150 69,150 70,874- 40020 Over -Time Wages {i 57 500 500 500 40030 Part -Time Salaries 1 40070 City Paid Benefits 811 1,350 1,350 1,422 40080 Retirement 11,916 12,100 12,100. 13,112 40083 Worker's Comp. Exp. 662 600 600 718 40084 Short/Long Term Disability 395 450 450 432 40085 Medicare 982 1,000 1,000 1,028 40090 Benefit Allotment- 12,440 12,850 12,850 13,170 TOTAL PERSONNEL 95,046 98,000 98,000 101,256 - SUPPLIES 41200 Operating.Supplies 543 500 1,170 500 41300 Small Tools & Equipment 287 0 0 0 TOTAL SUPPLIES 830 500 1,170 500 OPERATING EXPENDITURES 42110 Printing 1,000 330 700 42315 Membership & Dues 0 0 0 42330 Travel-Conference/Research 0 0 0 42340 Education &.Training 500 0 0 ' TOTAL OPERATING EXP. 0 1,500 330. 700- CONTRACT SERVICES 45201 CS -Building & Safety - 208,475 300,000 300,000 238,745 TOTAL CONTRACT SVCS. 208,475 300,000 300,000 238,745 DIVISION TOTAL 399,500 341,201 304,351 400,000 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY11-12 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 500 Small Tools & Equipment 0 Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 700 Printing of Forms 700 Membership & Dues (42315) 0 Amount Budgeted: 0 Travel -Conferences (.42330) 0 ` Amount Budgeted: 0 Education &Training (42340) 0 Amount Budgeted: CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 238,745 Consultants being considered to provide contract building and safety services are proposing varying combinations of revenue - based commissions and billable hours. Anticipated revenues from development of: Commercial and office tenant improvements & remodels New single family residential projects I1" C' F ®I�I� �.I B �a ® �6�I� iIEPARTMffNTt CorY� Deue10] 7tj� rpt i F flI�FIS1oN s �lex�nbofioAd Imp ESTIMATED EXPENDITURES FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 148,565 166,250 166,250 170,00 40010 Salaries 40020 Over -Time Wages 1,101 1,600 1,600 1,6600 40070 City Paid Benefits 1,754 3,400 3,400 3,563 40080 Retirement 26,196 29,100 29,100 31,521 40083 Worker's Comp. Exp. 2,705 1,650 1,650 3,159 40084 Short/Long Term Disability 889 1,050 1,050 1,039 40085 Medicare 2,160 2,450 32,150 2,450 32,150 ; 2,471 32,961 40090 Benefit Allotment 29,752 40099 Salary Savings TOTAL PERSONNEL' 246,697 213,122 237,650 237,650 SUPPLIES 41200. Operating Supplies 646 500 400 500 41300 Small Tools & Equipment 0 0 0 400 TOTAL SUPPLIES 646 500 OPERATING EXPENDITURES 1,642 1;000 - . 300 1,000 42110 Printing 42200 Equipment Maintenance . 721 1,000 500. 1,000 42310 Fuel 4,636 5,000 3,500 4,000 42315' Membership .& Dues. 150; 500 400 200 500 206 42325 Meetings 42330 Travel-Conferences/ResearcP. 875 200 1,000 200 2,000 I` 42340. Education & Training 359 500 200, 500 TOTAL OPERATING EXP. 8,383 9,200 5,300 9,200 CONTRACT SERVICES 45213 CS -Code Enforcement 45214 CS -Property Abatement : 800 _ 1,000, 1,000 - raffiti Removal 45520 CSG 62 400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 63,200 63,400 63,400 62,400 DIVISION TOTAL ,318,797 285,351 310,750 306,750 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION' FY11-12 TOTAL BUDGET $318,797 PERSONNEL SERVICES.:_. Personnel (40010-40093) Amount Budgeted: 246,697 Full-time Com Dev Director 0.20 FT Neighborhood Improvement Officer 2.,00 FT Sr. Admin Assistant 0.10 FT Sr. Office Specialist. 0.30 FT 2.60 FT SUPPLIES` :. Operating Supplies (41200) Amount Budgeted: 500 Small Tools & Equipment (41300) Amount Budgeted: 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,000 CNTC Notices, Brochures, handouts Equipment Maintenance (42200) Amount Budgeted: 1,000 NIO Vehicles Fuel (42310) Amount Budgeted: 4,000 NIO Vehicles (2) Membership & Dues (42315) Amount Budgeted: 500 CACEO (2) Meetings (42325) Amount Budgeted: 200 CACEO Travel -Conferences (42330) Amount Budgeted: 2,000 CACEO annual seminar, Monterey' Sept. 6-9, 2011 Education & Training (42340) Amount Budgeted: 500 SCACEO,.CACEO CONTRACT SERVICES CS - Graffiti Removal (45520) . Amount Budgeted: 62,400 CITY`®FDIAMOND BAF } i DEPARTMENT Comr►iunii� Sams Y ESTIMATED EXPENDITURES1ISI4�Nt'' SUfztrO�y, ' FY 2011-2012 x312GANIZ�4TIE7N_#,. ,. ©0 313x. tb'S35¢ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 763,882 949,150 809,000 974,609 40020 Over -Time Wages 22,981 24,210 24,210 16,500 40030 Part -Time Salaries 621,588 584,250 652,650 611,143 40070 City Paid Benefits 14,281 19,400 17,000 20,514 40080 Retirement 143,988 179,350 155,750 194,397 40083 Worker's Comp. Exp. 34,945 28,900 25,250 38,035 40084 Short/Long Term Disability 4,958 6,300 5,450 6,409 40085 Medicare 53,649 53,900 36,750 57,671 40090 Benefit Allotment 155,307 184,750 161,250 189,376 40099 Salary Savings 10 (132,750) (132,750) (145,420) TOTAL PERSONNEL 1,815,579 1,897,460 1,754,560 1,963,234 SUPPLIES 41200 OperatingSupplies 166,841 145,970 155,670 153,141 41300 Small Tools & Equipment TOTAL SUPPLIES 0 0 0 0 153,141 166,841 145,970 155,670 OPERATING EXPENDITURES 42110 Printing 22,504 24,190 24,190 21,030 42120 Postage Charges 0 13,488 250 12,850 0 12,850 0 10,950 42125 42126 Telephone Utilities 297,045 278,500 278,500 278,500 42128 Banking Charges 32,684 33,500 33,500 33,500 42130 Rental/Lease of Equipment 11,842 15,700 15,700 11,900 42140 Rental/Lease of Real Prop. 76,092 102,300 102,300 84,317. 42141 Rental/Lease - Exhibit.Sp 1,905 2,000 2,000 1,500 42200 Equipment Maintenance 9,152 14,700 15,470 12,700 42205 - Computer Maintenance 0 500 0 500 42210 Maint. of Grounds/Bldgs 107,632 132,476 132,476 101,650 42310 Fuel 19,989 15,000 18,400 15,000 42315 Membership & Dues 2,660 2,890' 3,155 2,915 42320 Publications 0 600 600 50 42325 Meetings 2,438 2,010 2,010 1,600 42330 Travel -Conferences 10,526 16,200 16,200 13,838, 42335 Travel -Mileage &Auto Allow 3,447 3,710 3,710 3,710 42340 Education & Training 670 2,685 1,185 200 42353 Anniversary Celebration 65,360 65,000 65,000 73,355 42410 Admissions -Youth Activities 36,567 40,200 40,200 42,400 .. TOTAL OPERATING EXP. 714,001 765,261 767,446 709,615 PROFESSIONAL SERVICES 44000 Professional Services 8,451 8,240 9,240 8,240 44100 Commission Compensation 2,385 2,700 2,100 2,700 44300 PS - Special Studies 0 0 0 0 i TOTAL PROF SVCS 10,836 10,940 11,340 10,940 I CONTRACT SERVICES j 45010 CS -DBC Security 27000 27,000 23,700 45518 CS -Storm Damage 40 450 0 0 45300. CS -Community Svcs 612,470 656,965 656,965 691,848 45305 CS -Concerts in the Park 20,771 21,650 21,650 22,150 45310. CS -Excursions 37,190 44,755 44,755 40,500 45320 CS -Contract Classes 179,562 168,960 168,960 . 183,000 " TOTAL CONTRACT SVCS. 850,033 919,780 919,330 961,198 CAPITAL OUTLAY 46250. Misc Equipment 16,544 9,160.: 9,160 7,300 46410 Capital Improvements 146,744 0 0 'b 163,288 9,160 9,160 7,300 . -DEPARTMENT TOTAL- -3,805,428 -3,720;578 3;748,571 3,617,506 - CITY OF ®IAnll®IV® BAR Ft- 1 Y f J Comunit� Svcs= ......i tl1$ON Asan V ESTIMATED EXPENDITURES N'`cvoa RG FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual: Adjusted Projected Requested` PERSONNEL SERVICES 174,461 218,800 218,800 224,223 40010 Salaries 40020 Over -Time Wages 0 40030 Part -Time Salaries 0 1,666 0 3,200 3,200 3,355 40070 . City Paid Benefits 29,607 38,300 38,300 41,481 40080 Retirement 40083 Worker's Comp. Exp. '_ 4,402 3,350 4,600 3,897 40084 , Short/Long Term Disability 1,024 1,350 1,350 1,368 3,251 40085 Medicare 2,503 18,000 3,200 29,850 3,200 29,850 30,575 40090 Benefit Allotment (69,200) (69,200) (35,705) 40099 Salary Savings L TOTAL PERSONNEL 231,663 228,850 230,100 272,445 SUPPLIES 41200 Operating Supplies 6,675 5,000 5,000 1,000 41300 Small Tools & Equipment 1,000 6,675 5,000 5,000. TOTAL SUPPLIES OPERATING EXPENDITURES 550 550 42125 Telephone 519. 155 550 650 650 650 42130 Rental/Lease of Equipment 5,068 7,500 7,500 7,500 .' 42200 Equipment Maintenance' 450 450 450 42210 Maint. of Grounds/Bldgs 332 19;989 15,000 18,400 15,000 42310. Fuel 42315 Membership &hues 1,050 800 1,065 800- 42320 Publications 600 500 600 500 50 250 42325 Meetings 440 5,457 9,500 9,500 6,930 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 3,067 3,000 3,000 3,000 . 42340 Education & Training 295 1,500 0 0 35,180 36,372 40,050 42,215 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 8,451 8,240 - 9,240 8,240 44000 Professional Services 44300 PS - Special Studies 8,240 8,451 8,240 9,240 TOTAL PROF SVCS CONTRACT SERVICES 0 0 45518 CS -Storm Damage 40 450 0 0 TOTAL CONTRACT SVCS. 40 450 CAPITAL OUTLAY.. 0 0 46250 MiEquipment 412 0 . Im 46410 Com Svcs Adm Capital pr 17,717 0 18,129 0 0 i DIVISION TOTAL .316,865 301,330 282,590 286,555 CITY •i! DIAMOND BUDGET •' FY1 1-12 TOTAL BUDGET $316,865 PERSONNEL SERVICES - Personnel (40010-40093) Amount Budgeted: 272,445 Full Time Community Services Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Assistant 1.000 FT 2.515 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies 650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550, Cell Phone Reimbursement -- Director .550 Rental/Lease of Equipment (42130) 650 Amount Budgeted: Rental Equipment As Needed _ 500 Water Cooler Rental-- Parks Office 150 Equipment Maintenance (42200) 7,500 ` Amount Budgeted: Equipment Maintenance 7,500 Maint. of Grounds/Bldgs (42210) 450 Amount Budgeted: Maintenance of Grounds/Bldgs 450 Fuel (42310) 15,000 Amount Budgeted: Fuel 15,000 Membership & Dues (42315) 800 Amount Budgeted: Membership & Dues 800 Publications (42320) 50 Amount Budgeted: Publications 50 Meetings (42325) 250 Amount Budgeted: Meetings 250 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310)' BUDGET DISCUSSION FY11-12 ; Page 2 Travel -Conferences (42330) Amount Budgeted: 6,930 CPRS Conf in Long Beach - Commissioners 3/20 -3/23/12 Registration for 5 persons @ $340, 1,700 Mileage 850 500 Institutes -- 5 @ $100 1;600 Meals/Parking/Incidentals National Playground Safety Institute Certification Course & Exam Registration for 2 staff @ $410 ea 820 Hotel -- 3 days @ $150 X 2 900 Meals/Incidentals 560 Use of City Vehicle Budged. mount Bud et Travel -Mileage Allow ( ) g 3,000 Director -Auta Allowance $250/mo ( ) 3,000 0 Education & Training (42340) Amount Budgeted: Education Training Seminars PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,240 Holiday Banner Installation & Removal -: 6,000 ' Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 CONTRACT SERVICES U CS -Storm Damage (45518) Amount Budgeted: - Storm Damage !I 0 I, 91 CITY OF DIAMOND BARY flEPARTMENTw ' Cotiamu�iifjE Svcs ESTIMATED EXPENDITURES FY 2011-2012RGANATIN., FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual _ Adjusted Projected _ .:' Requested PERSONNEL SERVICES 40010 Salaries 110,580 134,900 138,250 40020 Over -Time Wages 457 1,500 ` 1,500 1,500 40030 Part -Time Salaries 192,046 198,150 198,150 - 198,150 40070 City Paid Benefits 2,076 2,400 2,521 40080 Retirement 19,267 23,600 25,576 40083 Worker's Comp. Exp. 8,286 6,150 9,023 40084 Short/Long Term Disability 654 850 843 40085 Medicare 15,797 17,150 181674 40090 Benefit Allotment 21,539 23,500 24,096 Salary Savings (65,829) TOTAL PERSONNEL 370,702 408,200 199,650 352,804 SUPPLIES 41200 Operating Supplies 57,318 46,300 46,300 47,300 TOTAL SUPPLIES 57,318 46,300 46,300 47,300 OPERATING EXPENDITURES 42110 Printing 9,348 10,000 10,000. 10,000 42125 Telephone 4,250 3,900 3,900 3,900 42126 Utilities 86,283 85,000 85,000 85,000 42130 Rental/Lease - Equip 243 250 250 150 42141 Rental/Lease - Exhibit Sp 1,905 2,000 2,000. 1,500 42200 Equipment Maintenance 4,084 5,700 5,700 3,700 42210 Maint. of Grounds/Bldgs 20,469 23,000 23,000 23,000 TOTAL OPERATING EXP. 126,582 129,850 129,850. 127,250 CONTRACT SERVICES 45010 CS -Security 0 27,700 27,000 23,700 45300 CS -Community Svcs 229,636 259,450 259,450 276,950 TOTAL CONTRACT SVCS. 229,636 287,150 286,450 300,650 CAPITAL OUTLAY 46250 Misc Equipment 15,874 7,000 7,000 5,500 46410 Capital Improvements 27,636 43,510 7,000 7,000 5,500 DIVISION TOTAL 833,504 827,748 878,500 669,250 I CITY OF DIAMOND BAR DIAMOND BAR CENTER (001=5333) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $833,504 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 352,804 Full Time Parks and Maintenance Supervisor 40 FT Recreation Superintendent .25 FT Recreation Supervisor .60 FT Com Svcs Coordinator 1.00 FT 2.25 FT Part Time Com Svcs Spec (4 @ 710 hrs) (Step D) 4.00 PT 2,840 Facility Attendant 1 (1,460 hrs) (Step D) 2.00 PT 1,460' Facility Attendant 11 (4,380 hrs) (Step D) 6.00 'PT 4,380 Maintenance Worker II (896 hrs) (Step D) 1.00 PT 896 Com Svs Worker (932 hrs) (Step D) 2.00 PT 932 Com Svcs Leader l (1,140 hrs) (Step, D) 2.00 PT 1,140. Com Svcs Leader II (932 hrs) (Step D) 2.00 PT 932 19.00 PT SUPPLIES Operating Supplies (41200) Amount Budgeted: 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 - Sanyo Projector Bulbs - 2 each @ $400 OPERATING EXPENDITURES,. Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 8,000 Postcards, Letterhead, Contracts, Comment Cards, . 2,000 Telephone (42125) 3,900 Amount Budgeted: Office Telephone 3,900 Utilities (42126) 85,000 Amount Budgeted: . - Gas 8,000 Water 3,500 Edison 73,500 93 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY11-12 - - - - - -- ----Page 2. . Rental/Lease 1,650 Equipment 150 Exhibit Space 1,500 Equipment Maintenance (42200) Amount Budgeted: 3,700' Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 23,000 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service, 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,000 Clean GVBR fabric partitions 3,000 CONTRACT SERVICES CS -Security (45010) Amount Budgeted: 23,700 Contract Security 23,700 - CS -Community Svcs (45300) Amount Budgeted: 276,950 Building Maintenance Contract w/4 FT Contract Staff, 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & MaintenanceContract 6,700 Bear State (Equipment Service)-- 3;200 Trane (Computer Control Service) -- 3,500 Water Element Chemical Treatment &'Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Paint Interior of Entire Building 17,500 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted:' 5,500 Replacement Tables 3,000 Portable cordless micrphone PA for Pine/Oak/Syc & 2,500 back-up for GVB 94 CITY OF DIAMOND BAR 1 h CO.F1aif1llFlltjE SVCS ' �EPaRTnn�N� ESTIMATED EXPENDITURES t OIVIStQNr t P.��t�j�r�t,bljS FY 2011-2012R:Gl4t�1lF+T��N FY 2009-10 FY 2010-11 FY 2010-11 FY 2011..-12 ' Actual Adjusted Projected Requested PERSONNEL SERVICES 99,657 107,250 102,000 109,896 40010 Salaries 40020 Over -Time Wages 4,189 5,000 5,000 3,000 40030 Part -Time Salaries 126,709 122,600 130,000 125,643 2,017 .40070 City Paid Benefits 1,683 17,498 1,900 18,800 1,900 18,800 20,331 40080 Retirement 40083 Worker's Comp. Exp. 6,825 5,750 7,000 7,066 40084 Short/Long Term Disability 605 90,678 650 10,950 650 10,950 670 11,205 40085 Medicare 40090 Benefit Allotment 18,360 18,650 18,650 19,104 TOTAL PERSONNEL 286,204 291,550 294,950 298,932 SUPPLIES 41200 Operating Supplies 18,938 12,000 21,700 21,700 41300 Small Tools & Equipment 21;700 18,938 12,000 21,700 TOTAL SUPPLIES OPERATING EXPENDITURES 8,719 8,400 8,400 6,500 42125 Telephone 42126 Utilities 210,762 ; 193,500 . 193,500 193,500 42130 Rental/Lease of Equipment 1,834 2,500 2,500 500 42210 Maint. of Grounds/Bldgs 86,831. 109,026 109,026 78,200 TOTAL, OPERATING EXP. 308,146 313,426. 313,426 278,700 CONTRACT SERVICES 45300 CS -Community Svcs 295,836 295,250 295,250 295,250 TOTAL CONTRACT SVCS. 295,836 295,250 295,250 295,250 CAPITAL OUTLAY 0 1,800 46250 Misc Equipment 258 0 0 46410 Capital Improvements 101,391 1,800 0 101,649 0 DIVISION TOTAL 896,382 1,010,773 912,226 925,326. IA CITY OF DIAMOND BAR PARK.OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $896,382 PERSONNEL SERVICES Amount Budgeted: 6,500 Personnel (40010-40093) Amount Budgeted: 298,932 Full Time 930 Parks & Maint Imp/Tech 1.00 FT 930 Parks & Maint Supervisor 0.60 FT 930 Peterson Pk 1.60 FT 930 Intermittent Part Time 930 Facility Attendent 1- 2,494 hrs @ D -Step 4.000 IPT 920 Facility Attendent II - 2,311 hrs @ D -Step ` 4.000 IPT 193,500 Maintenance Worker I -1,250 hrs @ D -Step 2.000 IPT Maintenance Worker II - 1,980 hrs @D -Step 2.000 IPT 10,000 12.000 IPT 600 Over -Time Wages Amount Budgeted: 3,000 SUPPLIES Water 8,500 Operating Supplies (41200) Amount Budgeted: 21,700 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk Bags 5,000 Staff Work Boots 700 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 6,500 Heritage Park . 930 Heritage Community Ctr 930 Maplehill Pk 930 Pantera Pk 930 Peterson Pk 930 Reagan Pk 930 Sycamore Cyn 920 Utilities (42126) 193,500 Amount Budgeted: Paul Grow Park 10,600 Water 10,000 Electric 600 Heritage Park 9,600 Water 8,500 Electric 1,100 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY11-1.2 Page 2 Heritage Community Ctr 14,900 Water - Included with Heritage Park Electric 13,500 High Speed Internet -- Computer Phone 1,400 .& Lorbeer Lights 12,500 Electric - 12,500 Maplehill Pk 12,500 Water 10,000 Electric 2,500 Pantera Pk 44,000 Water 31,000 ` Electric 13,000 Peterson Pk 25,00 0 Water 20;000 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric - Included W/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment (42130) 500 Amount Budgeted: Rental equip to repair Trails 500 Maint. of Grounds/Bldgs (42210) Amount Budgeted`. 78,200 Paul rk ,_. c M sc Ma narngtn, Ltg, Elec, Pest Ctrl, et 1,000 Misc Maint-lrrigtn;`Ltg, Elec, Pest Ctrl, etc 2,000 Ctr. Building Maintenance Contract 5,800 Paint Interior - 5,200 Misc Maint-lrngtn, Ltg, Elec, Pest Ctrl, etc 800 Maplehill Pk `. 0 CPSC Audit/Inspection of Tot Lot Misc Maint-lrrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 CPSC Audit/Inspection of Tot Lot 3' 0 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 000 97 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY. (001-5340) BUDGET.DISCUSSION FYI 1-12 Page 3 Peterson Pk CPSC Audit/inspection of Tot Lot 0 . Parking Lot Repairs plus Striping . 17,000 $6.80/sq. ft. x 2500 sq. ft. Weed Removal / Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk CPSC Audit/Inspection of Tot Lot 0 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk CPSC Audit/inspection of Tot Lot 0 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 CPSC Audit/inspection of Tot Lot 0 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 295,250 Landscape Maintenance Contract - ValleyCrest Contract 103,088 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park - 8,369 Sycamore Canyon Park 16,070 Trail Head at Sycamore Canyon Park 4,200 ValleyCrest Contract 192,162 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,800 Ice Machine (Community Events) 1,800 t CITY OF DIAMOND BAR flEPARTIUIENT commun�tysvcs ESTIMATED EXPENDITURESINISiSJN"`'h } Recratic�it FY 2011-20121RGAN1ZAT1?N`r..,.,, FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES. 40010 Salaries 379,184 488,200 488,200 502,240 40020 Over -Time Wages 18,335 17,710 17,710 12,000 40030 Part -Time Salaries 302,833 263,500 324,500 287,350 40070 City Paid Benefits 8,856 11,900 11,900 - 12,621 40080 Retirement 77,616 98,650 98,650 107,009 40083 Worker's Comp. Exp. 15,432 13,650 13,650 18,049 40084 Short/Long Term Disability 2,675 3,450 3,450 3,528 40085 Medicare 24,671 22,600 22,600 24,541 40090 Benefit Allotment 97,408 112,750 112,750 115,601 40099 Salary Savings (63,550) (63,550) (43,886) TOTAL PERSONNEL 927,010 968,860 1,029,860 1,039,053 SUPPLIES 41200 Operating Supplies 83,910 82,670 82,670 83,141 TOTAL SUPPLIES -83,910 82,670 82,670. 83,141 OPERATING EXPENDITURES 42110 Printing 13,156 14,190 14,190 11,030 42120 Postage Charges 250 0 0 42128 Banking Charges 32,684 33,500 33,500 33,500 42130 Rental/Lease of Equipment 9,610 12,300 12,300 10,600 42140 Rental/Lease of Real Prop 76,092 102,300. 102,300 ' 84,317 42200 Equipment Maintenance 1,500 2,270 1,500 ' 42205 Computer Maintenance 500 0 500 42315 Membership & Dues 1,610 2,090 ' 2,090 2,115 42325 Meetings -1,998 1,510 1,510 42330. Travel - Conferences 5,069 6,700 6,700 6,908 42335 Travel -Mileage &Auto Allow 380 710 710 710 42340 Education & Training, 375 1,185 1,185 200 42353 City Birthday Party 65,360 65,000 65,000 73,355 42410 Admissions -Youth Activities 36,567 40,200 40,200 42,400 TOTAL OPERATING EXP.. 242,901 281,935 281,955 268,485 PROFESSIONAL SERVICES 44100 Commission Compensation 2,385 2,700 2,100 2,700 TOTAL PROF SVCS 2,385 2,700 2,100 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 86,998 102,265 102,265 119,648 45305 CS -Concerts in the Park. 20,771 21,650 21,650. 22,150 45310 CS -Excursions 37,190 44,755 44,755 40,500 45320. CS -Contract Classes 179,562 168,960 168,960 183,000 TOTAL CONTRACT SVCS. 324,521 337,630 337,630 365,298 CAPITAL OUTLAY 46250 Misc Equipment 2,160 2;160 0 0 2,160 2,160 0 i DIVISION TOTAL 1,758,677 1,580,727 1,675,955 1,736,375 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,770,677 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,039,053 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor .400 FT Rec Specialist 0.740 FT Rec Specialist 1.000 FT 7.375 FT Regular Part -Time Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 2.00 RPT 3.00 RPT Seasonal Part -Time CS Spec. -Day Camp/Youth Master Plan 1.00 SPT Implementation (990 hrs@ D -Step) CS Spec. -Fields (2,970 hrs @ D -Step) 3.00 SPT CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT CS Workers (990 hrs @ D -Step) 6.00 SPT CS Leader (3,656 hrs @ C -Step) 4.00 SPT CS Leader-TinyTots (900 hrs @ E -Step) 1.00 SPT CS Leader II (4,727 hrs @ B -Step) ' 10.00 SPT 26.00 SPT Overtime Wages (40020) Amount Budgeted: 12,000 Summer Day Camp 660 Senior Excursions 265 Haunted House 1,300 4th of July Event: 590 Candy Cane Craft Fair 320 23rd Birthday Party 1,300 Adult Excursions 2,200 Youth & Adult Sports 820 Winter Snow Fest . 630 YMP & Youth in Action 2,605 Diamond Bar Day at the fair 320 Concert Share 150 Easter Egg Hunt 360 Arbor Day 180 Staff Softball Tournament 300 5 CITY OF DIAMOND DAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 Page 2 SUPPLIES Amount Budgeted: ed: Operating Supplies (41200) g 83,141. . Haunted House/FFF 3,700 Easter Egg Hunt 2,200 Youth Soccer 3,250 Youth Basketball 10,000 Expansion of Youth Basketball 1,500 Adult Volleyball 235 Candy Cane Craft Fair 900 Concert Share 1,300 Senior Excursions 1,080 Senior Dances/Programs 7,473 Adult Basketball 3,500 Day Camp 8,263 Staff Shirts 3,000 YMP Imp & DB4 Youth 4,000 Adult Excursions 730 Volunteen Program -T-Shirts 500 Tiny Tots 6,000 . Youth Baseball 11,000. Winter Snow Fest :6,850 . Concerts in the Park 1,210 Contract Classes 1,000 Staff One Pitch Tourney 825 Veterans Recognition 850 Arbor Day Celebration 800 Fourth of July . 2,000 Movies Under the Stars (included in Concerts in the Park) 0 Diamond Bar Day at the Fair 650 Field Attendant 325 OPERATING EXPENDITURES. -, Printing (42410). Amount Budgeted: 11,030 Concerts in the Park/Movies in the Stars 775 Day Camp 775 Winter Snowfest 575 Youth Basketball 575 Youth Baseball 475 Youth Soccer 475 - Easter Egg. Hunt 400 Haunted House & Fall Fun Festival 400 Arbor Day Celebration 0 Tiny Tots 350 Candy Cane, Craft Fair 600 Senior Programs 755 Contract Classes 700 Veterans Recognition 600 Armed Forces Banners Brochures .150 Fourth of July i 500 101 CITY OF DIAMOND BAR RECREATION: SVCS (0.01-5350) BUDGET DISCUSSION FY11-12 DB4Youth Amount Budgeted: 1,625 Diamond Bar Day at the Fair Youth Basketball Games+ Practice 650 Staff Softball Tourney 310 300 Concert Share... _ . - _ _ 350 Postage Charges (42120) 0 Amount Budgeted: Business Reply Account 32,768 Banking Charges (42128) Amount Budgeted: 33,500 Credit Card Charges 4th of July (DB High School) 33,500 Rental/Lease of Equipment (42130) 10,600 Amount Budgeted: Winter Snowiest 3,500 Fireworks Show 100 4,000 Sound System 1,000 Restrooms/Sinks 1,000 Tables/Chairs/Equipment 1,000 Computer Maintenance (42205) Light Tower Rental 1,000 500 Concert Share 3,100 Rental/Lease of Real Prop (42140) Amount Budgeted: Meetings (42325) 84,317 Youth Basketball Games+ Practice 200 24,409 310 Youth Indoor Soccer 120 4,700 600 Adult Volleyball 8,640 Adult Basketball 32,768 Contract Classes 10,500 4th of July (DB High School) 3;000 Winter Snow Fest 200 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lem (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4,Staff) - 350 Meetings (42325) Amount Budgeted: 1,350 . _C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS District XIII Meetings 600 102 CTYOF DIAMOND BAIR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 WILS Meetings Travel - Conferences (42330) Amount Budgeted: 120 6,908 C.P.R.S. Conference - Long Beach 2011 - 3/20-3/23/12 Conference Registration 7, staff @ $339,_ 2,373 Mileage 7 staff @ $100 700 Hotel 0 Per Diem for 7 staff/4days x $70/day 1,960 Senior Service Assn. Annual Conference 475 Pacific Soutwest Maintenance Management School 1,400 41.14.-11.18.11 Travel -Mileage & Auto Allow (42335) 710 Amount Budgeted: Staff Mileage 710. Education &Training (42340) Amount Budgeted: 200 Day Camp 100 Tiny Tots 100 City Birthday Party (42353) Budgeted: Amount Bud g 73,355 Banners 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,000 Sound System Rental 750 Equipment Rental - Tables, Chairs, Generators, Canopies 9,500 Contract Staff/Security 1,850 Rides/Attractions 23,780 Non Profit's Organizations Revenue Share 12,300. Annual Birthday Pins 2,700 Decoration/Signs 4,000 l: Games/Game Prizes 4,300 . Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 700 Wrist Bands 500 Flyers/Posters/Promotion 1,350 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies_ . 1,175 Activities (42410) AdmDa' 42,400 Amount Budgeted: Campouth y,Excursions 40,800 Tiny Tots 800 . DB4 Youth 800 Volunteens (included in Day Camp) 0 PROFESSIONAL SERVICES 103 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 119,648 Adult Basketball Officials 1,188 . Tiny Tots 600 Staff One Pitch Tourney 250 Volunteens 2,500 Daycamp -- Safety Show 800 Youth Basketball Officials 5,460 - PeaceBuilders 2,815 Winter Snow Fest - 2011 25,200 Snow 14,500 Sound System 750 Special Event Insurance 600 Food Vendor Reimbursement 550' ValleyCrest/MCE 1,500 Banners 500 : Event Security 300 Revenue Split w/Organizations 6,500 Senior Program 24,650 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 500 Banners 600 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Banners 600 Fireworks Show -- 2011 21,300 Fireworks 12,900 - Entertainment 5,000 Banners (5 New Horizonital) 600 Valley Crest 800 Insurance 2,000 Veterans Recognition - Entertainment/Caterer 2,500 Armed Forces Banners 15,855 Movies under the Stars -- Movie Rentals 3,000 DB4Youth 7,380 Diamond Bar Day at the Fair - Entertainment 500 Concert Share 2,400 Concerts in the Park (45305) 22,150 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 750 Banners & Replacement Signage 3,800 Special Event Insurance 1,800 . Annual ASCAP Registration 650 Annual BMI Registration 650 104 1:05 CI T -Y OF DIAMOND Department - Pub Public a Works Administration 0 Landscape Maintenance 107 f Landscape Maintenance 14.0% PUBLIC WORKS PW Administration 24.2% Engineering;: , :. 12.0% Road Maintenance 49.8% Total Department Expenditures - $2,448,626 C'. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2011-2012 Organization #: 001-5510 through 001-5558 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $852,009 $777,800 $779,775 $817,586 SUPPLIES 35,797 59,000 58,500 59,000 OPERATING EXPENDITURES 97,249 111,150 110,050 112,150 PROFESSIONAL SERVICES 105,618 59,500 41,800 75,500 CONTRACT SERVICES 1,368,085 1,408,250 1,376,740 1,381,390 CAPITAL OUTLAY 2,586 3,000 3,000 3,000 DEPARTMENT TOTAL $2,461,344 $2,418,700 $2,369,865 $2,448,626 DEPARTMENT INCLUDES: PW. Administration $592,437 Engineering 293,403 Road Maintenance 1,219,396 I n 4—nnn Maintnnnnra 343.390 Landscape Maintenance 14.0% PUBLIC WORKS PW Administration 24.2% Engineering;: , :. 12.0% Road Maintenance 49.8% Total Department Expenditures - $2,448,626 CITY OF DIAMOND A �- 1,1EP71RT)VtENT ESTIMATED EXPENDITURES?IfISiN` j s Y, �s`FxubGc�NksA�n'` FY 2011-20121t;hlrrA71ON. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries' : 263,633 _ . 268;700 . --.-_ . _ ..::_268,700 - .- --- -=-.-275,402 -- 40020 Over -Time Wages 680 2,000 700 2,000 40030 Part -Time Salaries 40070 City Paid Benefits . 2,997 3,550 3,550 3,735 40080 Retirement 46,180 47,050 47,050 50,949 40083 Worker's Comp. Exp. 4,709 2,350 4,500 3,326 40084 Short/Long Term Disability 1,587 1,650 1,650 1,680 40085 Medicare 3,829 3,900 3,900 3,993 40090 Benefit Allotment 33,071 32,600 32,600 33,411 40099 Salary Savings (22,000) (22,000) (11,359) TOTAL PERSONNEL 356,686 339,800 340,650 363,137 SUPPLIES 41200 Operating Supplies 4,020 4,500 4,000 4,500 41300 Small Tools & Equipment 37 500 500 500 TOTAL SUPPLIES 4,057 5,000 4,500 5,000 OPERATING EXPENDITURES 42110 Printing 2,116 .7,000 8,000 8,000 42115 Advertising 1,486 3,500 3,500 3,500 42125 Telephone 544 550 550 550 42126 Utilities 68,921 68,000 68,000 68,000 42315 Membership & Dues 1,142 1,000 1,000 1,600 42320 Publications 66 1,000 1,000 1,000 42325 Meetings 1,634 2,000 2,000 2,000 42330 Travel -Conferences 2,734, 4,000 2,000 4,000 42335 Travel -Mileage & Auto Allow 3,108 3,000 3,000 3,000 42340 Education & Training 1,800 1,500 1,500 1,500 TOTAL OPERATING EXP. 83,551 91,550 90,550 92,550 PROFESSIONAL SERVICES 44000 Professional Services 56,743 6,500 6,500 6,500 44100 Commissioner Comp 1,665 3,000 300 3,000 44240 Prof Svcs -Environmental 28,220 40,000 25,000 41,000 TOTAL PROF SVCS 86,628 - 49,500 31,800 50,500 CONTRACT SERVICES 45221 CS -Engineering 112,720 60,000 6,000 25,000 45227 CS - Inspection 4,816 15,000 15,000 26,250 45530 CS - Industrial Waste 31,222 20,000 25,000 30,000 TOTAL CONTRACT SVCS: 148,758 95,000 46,000 81,250 CAPITAL OUTLAY 46220 Office Equip -Furniture 190' 190 0 0 0 DIVISION TOTAL 679,870 580,850 513,500 592,437 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION Operating Supplies (41200) FY11-12 4,500 Misc. Office Supplies TOTAL BUDGET $592,437. PERSONNEL SERVICES Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 363,137 Public Works Director 0.75 FT Sr Management Analyst 0.20 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Sr Admin Assistant 0.80 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 3,500 'mailings related to public works/traffic/parking/street sweeping activities Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow Utilities (42126) Amount Budgeted: .68,0010 Traffic signals Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE; MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 1-12 . Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works : Officers Institute Annual Conference, APWA Conference 4000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 - Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission Prof Svcs -Environmental (44240) Amount Budgeted: 41,000 - NPDES Permit/Compliance due to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality related requirements 5,000 Sewer Sys Overflow/WDR Permit Fee 7,000' NPDES Permit Fee 14,000 CPR Membership 5,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: - 25,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 26,250 Grading, sewer, storm drains, and various development improvements. CS -Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. . 112 CITY OF DIAMOND BAR OEPAF�'I'NIENT Puf)(Ic Wct�k�, , ESTIMATED EXPENDITURES flI�fISON ' t Ei�Oineenrrg FY 2011-2012 MINIMIZE I FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 208,561 158,300 158,300 162,255 40020 Over -time Wages 527 625 40070 City Paid Benefits 2,183 2,150 2,150 2,269 40080 Retirement 36,431 27,750 27,750 30,017 40083 Worker's Comp. Exp. 4,159 1,600 3,200 -° 3,245 40084 Short/Long Term Disability 1,259 1,000 1,000 990 40085 Medicare 2,984 2,300 2,300 2,353 40090 Benefit Allotment 28,444 21,400 21,400 21,924 TOTAL PERSONNEL 284,548 214,500 216,725 223,053 OPERATING EXPENDITURES 42315 Membership & Dues 200 1,100 1,000 1,100 42325 Meetings 500 500 500 42330 Travel -Conferences 159 500 500 500 42335 Travel -Mileage & Auto Allow 40 500 500 500 42340 Education & Training 460 11000 1,000 1,000 TOTAL OPERATING EXP. 859 3,600 3,500 3,600 CONTRACT SERVICES 45221 CS - Engineering 23,554 15,000 15,000 15,000 45222 CS - Traffic 19,861 25,000 25,000 25,000 45223 CS - Plan Checking 27,635 18,750 18,750 18,750' 45224 CS - Soils 4,993 5,000 5,000 5,000 45226 CS - Surveying 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 76,043 66,750 66,750 _ 66,750 DIVISION TOTAL 293,403 361,450 284,850 286,975 113 CITY OF DIAMOND DAR ENGINEERING (001-5551) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $293,403 PERSONNEL SERVICES, Personnel (40010-40093) Amount Budgeted: 223,053 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT , OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate & Assist.. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES e CS - Engineering (45221) Amount Budgeted: 15,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys, Traffic Impact Studies, NTMP Plans, etc. CS - Plan Checking (45223) Amount Budgeted: 18,750 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 114 CITY OF D IAM O N ® BAR flE�AF�TNIENT Pu (Ic !t��jts fl1VC5t01� , ` F�aad�tsllaintenar�ce; ESTIMATED EXPENDITURES s FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 150,384 160,100 160,100 164,072 40020 Over -Time Wages 1,037 500 1 900 500 40070 City Paid Benefits 1,947 2,550 2,200 2;683 40080 Retirement 26,094 28,050 27,000 30,353 40083 Worker's Comp. Exp. 4,170 3,750 3,750 4,578 40084 Short/Long Term Disability 863 1,000 900 .1,001 40085 Medicare 2,126 2,350 2,350 2,379 40090 Benefit Allotment 24,154 25,200 25,200 25,830 TOTAL PERSONNEL 210,775 223,500 222,400 231,396 SUPPLIES 41250 Road Maintenance Supplies 29,075 50,000 50,000 50,000 41300 Small Tools & Equipment 2,665 4,000 4;000 4,000 TOTAL SUPPLIES 31,740 54,000 54,000 54,000 OPERATING EXPENDITURES 42130 Rental/ Lease of Equip 1,765 4,000 4,000 4,000 42200 Equipment Maintenance 3,608 4,000 4,000 4,000 42310 Fuel 7,466 8,000 8,000 8,000 TOTAL OPERATING EXP,. 12,839. 16,000 16,000 16,000 Professional 44520 Services' Prof Svcs - Engineering 18,990 10,000 10,000 25,000 18;990 10,000 10,000 25;000 CONTRACT SERVICES 45501 : CS -Street Sweeping 148,489 160,000 160,000 135,000 45502 CS -Road Maintenance 220,397 240,000 240,000 240,000 45504 CS -Sidewalk Insp & Repair 200,911 140,000 140,000 150,000- 45506 CS -Striping &Signing 19,222 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 179,041 250,000 250,000 250,000 45512 CS -Storm Drainage 19,622. 15,000 15,000 15,000 45522 CS -Right of Way Maint 35,215 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 822,897' 905,000 905,000 890,000 CAPITAL OUTLAY 46250 " Misc Equipment 2,396' 3,000 3,000 3,000 2,396 3,000 3,000 3,000 DIVISION TOTAL 1,219,396 1,099,637 1,211,500 1,210,400 115 CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,219,396 PERSONNEL SERVICES._:-,_. _. Personnel (40010-40093) Amount Budgeted: 231,396 Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 50,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members Small Tools & Equipment (41300) 4,000 Amount Budgeted: Misc. Items (Grinding wheels, blades, shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. Equipment Maintenance (42200) 4,000 Amount Budgeted: Grinder, Striper, Car washes, etc . Fuel (42310) 8,000 Amount Budgeted: PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 CS -Road. Maintenance (45502) 240,000 Amount Budgeted: CS -Sidewalk Insp & Repair (45504) 150,000 Amount Budgeted: Sidewalk R & R CS -Striping & Signing (45506) 50,000 Amount Budgeted: Striping &.Signing work 116 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY11-12 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 250,000 CS -Storm Drainage (45512) 15,000 Amount Budgeted: Storm Patrol/Drainage Device Maint CS -Right of Way Maint (45522). 50,000 Amount Budgeted: Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 Equipment Replacement 117 CITY OF DIAMOND BAR IyE�AF�T�VtENT Pu�(lcwork i ESTIMATED EXPENDITURES , i311<ISi<OIV ' Lat�dscape;vlair FY 2011-2012 �, , „ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested. CONTRACT SERVICES ` 45500 Contract Services 19,998 35;000 59,500 35000 45503 CS - Parkway Maint 21,810 24,675 24,675 24,675 45508 CS - Vegetation Control 94,866 102,015 102,015 102,015 45509 CS - Tree Maintenance 172,108 163,800 163,800 165,200 45510 CS - Tree Watering 11,605 16,010 9,000 16,500 TOTAL CONTRACT SVCS., 320,387, ' 341,500 ' 358,990 343,390 ; DIVISION TOTAL 358,990 343,390 320,387 341,500 118 CITY of DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $343,390 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount. Budgeted: 24,675 Lanterman Contract 24,675 102,015 CS -Vegetation Control (45508) Amount Budgeted: MCE Contract 78;765 Crestline Annexation Area 10,000 Freeway Ramps/Cal Trans ROW 13,250 CS - Tree Maintenance (45509) Amount Budgeted:. 165,200 W CA Contract Tree Maintenance - 5 year cycle 111,000 Area 5,-- 2,613 trees @ 38.90/tree . 104;640 LLAD #41 Slopes (3 -man Crew/25 days 6,360 over 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,100 Emergency Call Out 3,100 Arborist Inspections 5,200 Tree Planting 11,000 Tree/Stump Removals/Replacements for Sidewalk Repairs and 22,600 Pro -Active Risk Management Remove Dead Alders/Encs at Pathfinder Slope over 5 -years 5,200 ($25,000/ 5 years) CS -Tree Watering (45510) Amount Budgeted: 16,500 WCA Contract 16,500 CITY OF. DIAMOND, BAR DEPARTMENT` Transfers Out ; pIF$1QIU Tr�ctsf`;4© ESTIMATED EXPENDITURES FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 10,175 15,000 15,000 15,000 49510 Transfer Out -Self Ins Fund 117,503 446,528 448,031 409,112 49520 Transfer Out -Equip Replcmt 0 0 49530 Transfer Out -Comp Replcmt 50,000 159,500 159,500 0 177,678 621,028 622,531 424,112 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 107,455. 14,807 15,242 2,142 49139 Transfer Out-LLAD #39 171,232 57,042 57,042 57,702 49141 Transfer Out-LLAD #41 17,022 14,773 . 49250 Transfer Out-CIP Fund 897,662 215,000 215,000 0 49510 Transfer Out -Self Ins Fund 248,153 1,424,502 286,849 304,306 74,617 TOTAL 926,837 498,729 1,602,180 907,877 123 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $424,1.12 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000. 15,000 Transfer Out -Self Ins Fund (39510) 409,112 Amount Budgeted: Insurance Premiums Insurance Deposits 409,112 Transfer Out -Equip Replcmt 0 Amount Budgeted: Vehicle Replacement (5 yr cycle) Transfer Out -Computer Equip Replacement 0 Amount Budgeted: USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 2,142 To Cover Fd Deficit 2,142 Transfer Out - LLAD #39 (49139) 57,702 Amount Budgeted: To Cover Fd Deficit 57,702 Transfer Out - LLAD #41(49141) 14,773 To Cover Fd Deficit 14,773 Transfer Out-CIP Fund 0 . Amount Budgeted: 25408 Grand Ave Beautification-Montefino to ECL Brea Cyn/Via Sorella Drainage Improvements 124 CITY F 0 AR ` , 4 FI i�ID T'PE t Genecat Furxd , SPECIAL FUNDS BUDGET 4 011 FY 2011-2012 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit.community organizations which are of a benefit to the City.. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2009-10 FY 2010-11 FY.2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500. Approp Fund Balance Transfer-in General Fund 10,175 15,000 15,000 15,000 39001 TOTAL 10,175 15,000 15,000 15,000 OPERATING EXPENDITURES 10,175 15,000 15,000 15,000 4010-42355 Contributions - Com Groups 15,000 15,000 15,000 10,175 TOTAL 10,175 15,000 15,000 15,000 CITY ®F ® IAM ®N ® BAR fFND TYPE spee�al Re�rentae SPECIAL FUNDS BUDGET W. Streetft?aths fmpr 4 f Y t Cl 1 - FY 2011-2012 = ftJND..:.....:: '.......:..: 9.�fl'..._. `.... MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program is new in FY09-10. These funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. FY 2009-10. FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 50,000 384,461 41,653 25500 Fund Balance Reserve 31325 Measure R Revenue 383,293 506,493 506,493. 522,490 361.00 Investment Earnings 1,168 11000 1,800 - TOTAL 384,461 557,493 892,754 564,143 TRA9915-49001JRS OUT ansfer to Gen Fund 63,750 991549250 Transfer to CIP Fund 556,493 787,351 521,915 Total Capital Outlay 0 556,493 851,101 521,915 FUND BALANCE RESERVES 25500 Reserve ' 384,461 1,000 41,653 42,228 Total Fund Balance Res. 384,461 1,000 41,653 42,228 TOTAL 892,754 564,143 384,461 557,493 I O,,DIAMOND c MEASURE BUDGET DISCUSSION FY1 1-12 TOTAL EXPENDITURE BUDGET . $521,915 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 521,915 Residential Slurry Seal- Area 1'A 205,451 Chino Hills Parkway Rehabilitation 124,214 Pathfinder Road Rehabilitation 127,250 Neighborhood Traffic Mgmt Mitigations 65,000 FUND BALANCE RESERVES . Reserve (25500) Amount Budgeted: 42,228 - ITY OF DIAMOND BARFug,D�T,�p�}E Y �e �e - SPECIAL FUNDS BUDGET tjp�ep��a► %{p} 1=U 3 FY 2011-2012 FeUD GAS TAX FUND FUND DESCRIPTION:. The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas. Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. This year the State has replaced Prop 42 fund with additional Gas Tax - FY 2009-10 FY 2010-11 FY 2010-11 ; FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES Fund Balance 25500 p p 52,791 101,10 (320,391) (101,249)- 31705 GaxrTax 354,292) 0 328,249 321,721 31710 Gas Tax - 2106'. 211,928 ` 191,350 197,891 193,955 31720 Gas Tax - 415,000 5 42 42 . 8,143 6 ,820 4363100 31730 Gas Tax - 2107.5 ,500 7,500 31731 HUTA -.Prop 42 Replcmnt 601,086 610,704 676,099 36100 Interest Revenue. 381 TOTAL 1,000,799 1,446,0 45 1;480,074 1,627,418 TRANSFERS OUT 9915-4900.1. Transfer to General Fund 1,011,900 946,060 .878,988 951,319 9915-49117 Transfer to Prop 42 Fd 29,157 29,157 0 9915-49250 Transfer to CIP Fund 90,000 571,929 571,929 676,099 Total Transfers Out 1,101,900 1,547,146 1,480,074 1,627,418 FUND BALANCE RESERVES 25500 Reserve (101,101) (101,101) 0 Total Fund Balance Res. (101,101) (101,101) 0 0 TOTAL . 1,000,799 1,446,045 1,480,074 1,627,418 131 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2011-2012 TOTAL RESOURCE. BUDGET $1,627,418 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget & Projections Gax Tax - 2105 (31705). 321,721 Amount Budgeted: Gas Tax - 2106 (31710) Amount Budgeted: 193,955 Gas Tax - 2107 (31720) Amount Budgeted: 428,143 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Amount Budgeted: 676,099 Interest Revenue 0 Amount Budgeted: 0' TOTAL EXPENDITURE BUDGET $1,627,418 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 951,319 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 883,319 Utilities (001-5510-42125) 68,000 Transfer to Prop 42 Fund (9915-49117) 0 Amount Budgeted: To Cover. Projected Deficit Transfer Out - CIP (9915-49250)" 676,099 Amount Budgeted: Residential Slurry Seal- Area 1A 676,099 FUND BALANCE RESERVES - Reserve (25500) Amount Budgeted: 0 132 CITY OF DIAMOND BAR gJND TYPE Special Revenue SPECIAL FUNDS BUDGETll!*IGT►Ot�I Rubke Tra�spartri FY 2011-2012 EUfD'#, . : ,. 712... .. ..: PROPOSITION A FUND 771 DESCRIPTION: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation This fund has been established.to account for these revenues and approved project expenditures.,. purposes. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 280,554 (9,384) (9,384) 263,801 31310 Transportation Tax 767,942 814,160 814,160 _ 839,867 34850 Transit Subsidy Prgrm Rev . 997,412 1,200,000 1;200,000 1;200,000 36100 Interest Revenue 2,705 3,000 3,000 - TOTAL 2,048,613 2,007,776 2,007,776 2,303,668 PERSONNEL SERVICES XXXX-40010 Salaries. 142,573 91,100 91,100 94,262 XXXX-40020 Over -Time Wages 666 1,500 500 1,500 XXXX-40070 City Paid Benefits 1,969 1,760 1,760 1,864 XXXX-40080 Retirement Benefits 24,941 16,100 16,100 17,439 XXXX-40083 Workers Comp Expense 1,724 750 900 843 _ XXXX-40084 Short/Long Term Disability 860 600 600 575 XXXX-40085 Medicare Expense 2,051 1,340 1,340 1,367 XXXX-40090 Cafeteria Benefits 22,673 16,950 16;950 16,950 XXXX-40099.Salary Savings (2,832) 197,457 130,100 129,250 _131,968' OPERATING SUPPLIES 5553-41200 Supplies 1,033 1,000 1,000 1,200 1,033 1,000 1,000 1;200 OPERATING EXPENDITURES 5553-42110 Traffic & Trans Printing 5553-42128 Bank Charges 7,904 6,500 ;6,500 6,500 5553-42205 Computer Maintenance 30,378 2,100 2,100 2,100 5553-42315 Membership & Dues 14,622 11,150 11,150 11,150 5553 42395 Mise Exp 179 100 (400) 100 53,083 19,850 19,350,19, 850 CONTRACT SERVICES 5350-45310. CS - Excursions 63,477, . 73,625 73,625 74,100 5553-45315 CS - Holiday Shuttle 5,059 6,000 6,000 6,000 5553-45402` CS-Sheriff/Spcl Evts 1,476 1,500 1,500 1,500 5553-45529 ParaDial a Cab 427,512 - 5553-45533 Transit Subsidy Program 264,602 300,000 000 300,000 5553-45535 Transit Subsidy -Fares 1,014,366 .1,200,000 1 200000 , 1,200,000 1,776,492 1,581,125 1,581,125 1,581,600 CAPITAL OUTLAY Computer5553-46230 Equip -Hardware 7,500 ' 62Equip-Software 5553-435 Computer 7,952 7,500 500 5000 7,0 750 - 10,242 8,250.. .8,250 8,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds- 56,430 - - 56,430 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund 19,690 000 121,000 :31.,570,. 116-31900 Transfer Out Streets Fund 5' , 19,690 0 ,000 152,570 FUND BALANCE RESERVES 25500 Reserve (9,384) 267,451 263,801 3511800 (9,384) 267,451 263,801 351,800 TOTAL 2,048,613 2;007,776 2,007,776 2,303,668 133 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $2,303,668 ESTIMATED RESOURCES cum Approp Fund Balance Amount Budgeted: 263,801 Estimated Based on Projections 263,801 Transportation Tax (31310) 839,867 Amount Budgeted: Based on MTA Estimates 839,867 Transit Subsidy Prgrm Rev (34850) 1,200,000 Amount Budgeted: Interest Revenue 0 Amount Budgeted: Based on Experience TOTAL EXPENDITURE BUDGET $1,951,868 - PERSONNEL SERVICES Amount Budgeted: 131,968 131,968 Finance Director 0.10 FT Desktop Support Tech 0.05 FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.05 FT Mgt Analyst 0.05 FT Sr. Admin Assistant 0.05 FT 1.45 FT OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 .. Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 6,500 Credit Card Charges (online transactions) .6,500 Computer Maintenance (5553-42205) 2,100 Amount Budgeted: Software Maintenance: Diamond Ride AssurelD - Annual Support 1;200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 500 Zebra printer -annual support .& maint 134 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY11-12 Page 2 Membership &Dues (5553-42315). Amount Budgeted: 11,150 SGVCOG 11,150 Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 74,100 Tiny -Tots 1,700 Seniors 23,000 Day.Camp 28,000 Adult Excursions 10,500 Concerts in the Park / Movies - Shuttles 4,000 City Birthday Party -Shuttles 2,500 4th of July - Shuttles `` 2,500 Winter Snow Fest- Shuttle 1,000 D84Youth 900 CS'- Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience 6,000 CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales Para' -Transit Dial a Cab (5553-45529) Amount Budgeted: 0 Moved temporarily -to Prop C i Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy -Fares (5553-45535) ' Amount Budgeted: 1,200,000 CAPITAL OUTLAY. Computer Equip - Hardware (5553-46230) Amount Budgeted: 7,500 Diamond Ride HW Enhancements 7,500 Computer Equip= Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC PDI Sa a of Prop ds 4090-47230 Amount Budgeted: 56,430 Sale of Prop A 56430 TRANSFER OUT Transfer Out - CIP. Fund Amount. Budgeted: 152,570 Pathfinder Road Rehabilitation Project 121000 ` ' Transfer Out.- Streets Imp Fund. (116) 31570 FUND: BALANCE RESERVES'. Reserve (29500)` Amount Budgeted: 351,800 135 CITY OF DIAMOND BAR i , 4 t-Tm-mom i�i�a Ti���, ; a�'ec�a) Re�ietiueE SPECIAL FUNDS BUDGET FUIV03iOlV. air 9lYlaEni/Crznstw FY 2011-2012 �z PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such, as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 1,688,184 1,553,921 2,011,252 2,130,375 31320 Transportation Tax 637,041 675,323 675,323 696,647 36100 Interest Revenue 16,128 15,000 10,000 10,000 TOTAL. 2,341,353 2,244,244 2,696,575 2,837,022 PERSONNEL SERVICES XXXX-40010 Salaries 120,750 100,000 91,963 XXXX-40070 City Paid Benefits 1,550 900 1,864 XXXX-40080 Retirement Benefits 21,150 17,000 17,013 XXXX-40083 Workers Comp Expense 1,200 2,000.. 822 XXXX-40084 Short/Long Term Disability 750 - . 750 - 561 XXXX-40085 Medicare Expense 1,750 1,500 1,333 XXXX-40090 Cafeteria Benefits 14,650 14,650 17,385 XXXX-40099 Salary Savings (2,779) 161,800 1.36;800 128,162. OPERATING EXPENDITURES 42205 Computer Maintenance 4,400 4,400 4,400 4,400 4,400 4,400 '.. 4,400 4,400.. _ PROFESSIONAL SERVICES 44000 Professional Services 50,037 30,000 10,000 20,000 50,037, 30,000 .; 10,000 _ 20,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 450,000: 400,000 450,000 - 450,000 400,000: 450,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 125,000 15;000 125,000 . 0 125,000 15,000 - 125,000 TRANSFERS OUT 9915-49001 Transfer to General Fund 9,000 9915-49250 Transfer to CIP Fund 266,664 180,000 865,000, 275,664 180,000 - 865,000 FUND BALANCE RESERVES 25500 Reserve 2,011,252 1,293,044 2,130;375 1;244,460 2,011,252 1,293,0442,130,375. . 1,244,460., TOTAL 2,341,353 2,244,244 2,696,57512,837,022 . 136 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $2,837,022 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2,130,375 Anticipated FB 2,130,375 Transportation Tax 31320 p ( ) 696,641 Based on MTA Projection 696..,647.. Interest Revenue Amount Budgeted: 10,000 Based on Experience 10,000 TOTAL EXPENDITURE BUDGET 1,592;562 PERSONNEL SERVICES . AmountBudgeted: 128,162 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS. & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT: . 1.25 FT : (DBITS -Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer. Maintenance (5553-42205) Amount Budgeted: 4,400 GIS Software (40% of Annual Maint.) 4,400 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 20,000 . Citywide Traffic Signal Timing Plan. CONTRACT SERVICES Amount Budgeted: 450,000 Para -Transit Dial a Cab (Temporarily moved from Prop A) 450,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: 125,000 Relocation of Traffic Mgt System Due to City Hall Move 125,000 TRANSFERS -OUT mount Transfer Out - CIP(9915-49250) A Budgeted: 865,000 Arterial Slurry/Overlay-Zone 6 170;000 TS -Battery Backup System @ 10 Intersections 180,000 Median Modification.(Grand/Summitridge) 000 100,000 . Grand Avenue Enhancement. Study 25,000 ' Golden Springs Drive Improvement Design 275,000 CCTV Cameras -Traffic Mgmt System 115,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,244,460 137 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FtlNCTIQN '� F `'trtfRa#tts ipr 1wr FY 2011-2012 Transportation Efficency Act (TEA) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. The allocations' are made each six years. The City has been allocated funds to improve one of the City's mainthmughfares; Grand Avenue. This fund has been established to account for this activity. FY 2009-10 . FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES - 25500 CIP Reserve (213,191) 580,352 580,352 - 31331 County - STPL Revenue 11,550 522,000 31845 TEA Revenue 213,191 36100 Investment Earnings - TOTAL 15,825 580,352 580;352 522,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 11,550 500,000500,000 522,000 Transfer to Traffic Impr Fund 80,352 Total Capital Outlay 11,550 500,000 580,352 522,000 FUND BALANCE RESERVES 25500 Reserve 4,275 80,352 0 Total Fund Balance Res. ` 4,275 80,352 0 0 TOTAL 15,825 580,352 522,000 580,352 138 CITY OF DIAMOND BAR TEA Fund (114) BUDGET DISCUSSION FY11-12 139 CITY OF DIAMOND BAR tlNAIYPE� Special'Reuenue SPECIAL FUNDS BUDGET f~UNCTI�?hl ' V�faste Mgt FY 2011-2012 PUNti INTEGRATED WASTE MANAGEMENT FUND. FUND DESCRIPTION: MMMMM The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. ' FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 - - Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 422,663 477,763 577,460 822,739 31870 Used Motor Oil Block Grant 15,351 8,000 8,000 8,000 31875, Beverage Ctnr Recycling Grt 7,492 14,984 14,984 15,000 34820 AB939 Admin Fees 436,198 531,000 531,000 531,000 34830 E -Waste Recycling Revenue - 36100 Interest Revenue 4,005 5,000 3,000 3,000 36770 HHW Reimbursement (11,568) TOTAL - 874,141 1,036,747 _1,134,444 1,379,739 PERSONNEL SERVICES 5515-40010 Salaries 49,732 134,000 92,000 187,684 5515-40020 Over -Time Wages 114 55 5515-40070 City Paid Benefits 602 2,130 1,400 3,126 5515-40080 Retirement 9,156 23,450 17,000 34,722 5515-40083 Worker's Comp. Exp. 896 1,250 1,600 2,677 5515-40084 Sho&Long Term Disability 300 850 650 1,145 : 5515-40085 Medicare 718 1,950 1,400 2,721 5515-40090 Benefit Allotment 7,569 ` 20,950 17,000 29,304 5515-40099 Salary Savings (24,750) (25,010) Total Personnel 69,087 159,830 131,105 236,369 SUPPLIES 5515-41200 Operating Supplies 4,004 100 5515-41400 Promotional Supplies 6,562 8,000 8,000 .8,000 10,566 8,000 8,100 8,000 OPERATING EXPENDITURES 5515-42110 Printing 30,000 10,000 30,000 5515-42115 Advertising 1,000 1,000 1,000 5515-42120 Postage 3,000 3,000 3,000 5515-42315 Membership/Dues 0 300 300 300 . 5515-42320 Publications 0 200 200 200 5515-42325 Meetings 20 500 500 500 5515-42330 Travel-Conf & Meetings 772 1,000 1,000 1,000 5515-42340 Education & Training 357 500 500 500 5515-42355 Contributions -Com. Groups 1,000 1,000 1,000 Total Operating Exp. 1,149 37,500 17,500 37,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 10,276 65,000 30,000 65,000 Total Prof: Svcs. 10,276 65,000 30,000 65,000 CONTRACT SERVICES 5515-45500 CS -Public Works 37,490 75,000 35,000 75,000 Total Contract Svcs. 37,490 75,000 35,000 75,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 168,112 90,000 90,000 62,450 168,112 90,000 90,000 62,450 FUND BALANCE RESERVES 25500 Reserve 577,461 ` 601,417 - 822,739 895,420 Total Fund Balance Res., 577,461 601,417 822,739 895,420 TOTAL . 874,141 1,036,747 1,134,444 1,379,739 140 CITY OF DIAMOND BAR AB939 Compliance- Waste Mgt (115-5515) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $1,379,739 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 822,739 Estimated based on Budget 822,739 Used Motor Oil Block Grant (31870) Amount Budgeted: 8,000 Annual Allocation Beverage Cntnr Recycling Grant (31875). 15,000 Amount. Budgeted: Annual Allocation AB939 Admin Fees (34820), 531,000 Amount Budgeted: Interest Revenue 3,000 Amount Budgeted. . Assuming higher cash balances due to increased revenues 3,000 TOTAL EXPENDITURE BUDGET $484,319 Amount Budgeted: 236,369 Full Time 236,369 PW Director 0.15 FT Sr. Mgt Analyst 0.45 FT Management Analyst 0.95 FT Sr. Admin Assistant 0.15 FT,. Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT . Public Information Manager 0.05 FT Public Information Coordinator 0.15 FT Public Information Specialist 0.15 FT 2.40. FT 5515-4.1400 Amount Budgeted: 9 8;000 Storm. Water Prevention/Water Conservation j Items/Recycling Items 142 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY11-12 Page 2 Printing (5515-42110) 30,000 Envirolink and Education Outreach to Increase Multi- _ Family.& Commercial Sector Recycling;-_Street.Sweeping_Magnets _ _: _._:_ _'__:._ Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated waste management ' Postage (5515-42120) Amount Budgeted: 3,000 Postage Cost Membership/Dues (551.5-42315) 300 Membership Fees Publications (5.515-42320) 200 - Subscriptions 4 Meetings (5515.42325) Amount Budgeted: 500 Meetings Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences Education & Training (5515-42340) Amount Budgeted:. - 500 Training Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 65,000 On-call Technical Assistance/Support in AB 939 Annual Report, Verification/Validation of DRS Tonnage, C & D Debris Program, . and Solid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 75,000 Street sweeping debris composting program 55,000 Door to Door/Special Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 62,450 Street sweeping (001-5554-45501) 47,450. Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 895,420 142 CITY OF DIAMOND BAR FUNDTYPE pectali3everxae ` Ft ' ' �fee�tfP�thS rr�prr UNG3'IQN SPECIAL FUNDS BUDGET FY 2011-2012.U�1'.;f.`....' Traffic Improvement Fund FUND DESCRIPTION: The Traffic Improvement Fund was established in FY06-07 to account for funds which have been received and designated by the City Council for Traffic Improvements. Funds will be allocated from this fund to assist with various traffic improvement projects. FY 2009-10 FY 2010-11 FY 2010.11 ,1 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 385,931 65,271 ' 245,344 306,796 25500 CIP Reserve 31,570 31900 Intergvt Rev - Other Cities - 36100 Investment Earnings 2,979 1,100 39114 Transfer In TOTAL 80,352 65,271 7 326,796 338,366 388,910 PROFESSIONAL SERVICES4000 4Professional Svcs 89,644 Total Professional Svcs 89,644 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 53,921 65,000 20,000 0 . Total Capital Outlay 53,921 65,000 20,000 0 FUND BALANCE RESERVES 245,345 271 306,796 338,366' 25500 Reserve Total Fund Balance Res. 245,345 271 306,796 338,366 TOTAL 388,910 65,271 326,796 338,366 143 CITY OF DIAMOND BAR Traffic Improvement Fd (11:6) BUDGET DISCUSSION FY11-12 CITY OF DIAMOND. BAR FIiNDTYPf pedal Revenue t ti SPECIAL FUNDS BUDGET#iNCTf�Nr f StC tllaln( ;` FY 2011-2012 Prop 42 -Traffic Congestion Relief Fund REVENUE HAS BEEN REPLACED BY NEW GAS TAX REVENUE - See FD 111 FUND DESCRIPTION: During FY 00-01, the State Legislature passed bill AB 2928 or Prop 42. This bill allows for the allocation of funds toCities and Counties for the purpose of street and highway maintenance and rehabilitation. The State halted distribution of these funds in 2006 but resumed distribution in FY08-09. These funds must be expended within the fiscal year after they have been received. Therefore funds received in FY09-10 must be ,expended by June 30, 2011. FY 2009-10 FY 201.0-11 FY 2010-11 FY 2011-12 Actual_ Adjusted Projected Requested ESTIMATED RESOURCES 25500 Appropriated Fund Balance 478,381 (29,157) - 31735 AB2928 - Traffic Cngstn Rel. 547799 36100 Interest Revenue ' 2,053 39111 Transfer In - Gas Tax 29,157 - TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund 579,588 Total Transfers Out 579,588 0 0 FUND BALANCE RESERVES 25500 Reserve 448,645 0 0 0 Total Fund Balance Res. 448,645 0 0 0 TOTAL 1,028,233 0 0 0 NOTE: This Revenue has been replaced by additional Highway Users Tax which is recorded in the 111 -Gas Tax Fund 145 a CITY OF DIAMOND BAR t 'y t pedal everxt�e SPECIAL FUNDS BUDGET itilfNOTION stiratyf FY 2011-2012 u, AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2009-10` FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 145,617 128,417. 148,206 153,356 31810 Pollution Reduction Fees 87,267 70,000 70,000 70,000 36100 Interest Revenue ' 1,454 500 500 500 TOTAL 234,338 198,917 218,706 223,856 OPERATING EXPENDITURES 5098-42125 Telephone 176 5098-42205 Computer Maintenance 39,350. 39,350 40,350 5098-42315 Membership/Dues (2,723) 7,000, 7,000 7,000 Total Operating Exp. (2,723) 46,350 46,350 47,350 PROFESSIONAL SERVICES 5098-44030 Prof Svcs -Traffic Mgmt Spt 50,000 0 50,000 Document Imaging 50,000 Total Prof. Svcs. 0 50,000 0 100,000 CAPITAL OUTLAY 5098-46100 Auto Equipment 88,855 5098-46230 Computer Equip -Hardware 15,000 15,000. 15,000 , 5098-46235 Computer Equip -Software 4,000 4,000 14,000 . 5098-46250 Misc Equipment Total Capital Outlay 88,855 19,000 19,000 29,000, FUND BALANCE RESERVES 25500 Reserve 148,206 83,567 153,356 47,506 . Total Fund Balance Res. 148,206 83,567 153,356 47,506 TOTAL 218,706 2237856 < 234,338 198,917 1'47 Pollution. Reduction Fees (31810) Amount Budgeted: 70,000 Based on history 70,000 Interest Revenue Amount Budgeted: 500 Based on Experience 500 TOTAL EXPENDITURE BUDGET $176,350 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 40,350 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 7,000 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign - SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 7,000 Membership/Dues (42315) Amount Budgeted: SGVCOG 7,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 100,000 DB Traffic Mgt Center Support 50,000 Document Imaging _ 50,000 CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500. 14,000 Computer Equip - Software (46235) Amount Budgeted: CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 FUND BALANCE RESERVES. Reserve (25500) Amount Budgeted: 47,506 148 CITY FDIAMOND BAR r t Ft)ND TYPE special rReve�iue 4 SPECIAL FUNDS BUDGETt#hJ1'M�Ix, FY 2011-2012 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted. Projected Requested ESTIMATED RESOURCES _ _ 25500 CIP, Reserve. 50,000 31880 SB821 Revenue-Current Yr - 31880 SB821 Revenue-Reserves - - 50,000 . TOTAL _ " TRANSFERS OUT 50,000 9915-49250 Transfer to CIP Fund Total Transfers Out 0 0 0 50,000 FUND BALANCE RESERVES ;0 2550 0 Reserved 0 0 Total Fund Balance Res. 0 0 TOTAL 0 0 0 50,000 a CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $50,000 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Estimated Based on Budget 50,000 SB821 Revenue -Current Yr (31880) Based on MTA Alloc 50,000 ($24,294 has been allocated but is being reserved for future use) 0 SB821 Revenue -Reserves (31880) Base on Previous Year Unused Allocation - 0 Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET $50,000 TRANSFERS OUT Transfer to CIO Fund (9915-49250) Amount Budgeted: 50,000 50,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 (reserved for project carryover) p CITY OF DIAMOND BAR. FUNfl TYP1�` �{�e�al4i3evenue FtJ,N4"��4�N = Frr '� Srtte$t�P�t�s irrjRC` SPECIAL FUNDS BUDGET :.r FY 2011-2012tJNf} ...,.:; >......, ..1?4 ........ Prop 1B Transportation Fund FUND DESCRIPTION: The; Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 CIP Reserve 32,012 359,101 20,447 205,239 - - 205,239 210,000 31733 Prop 113 Revenues 1,000 1,800 : - 1,300 36100 Investment Earnings TOTAL 391,113 226,686 207,039 211,300. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 391,113 226,686 207,039 Total Capital Outlay 391,113 226,686 ' 207,039 0 FUND BALANCE RESERVES 25500 Reserve 0 211,300 Total Fund Balance Res. 0 0 211,300. TOTAL 391,113 207,039 211,300 226,686 151 CITY OF DIAMOND BAR Prop 1. B Transportation Fd (120) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $211,300 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 Reserved for Project Carryover 0 Prop 1 B Revenues 210,000 Amount Budgeted: Based on Estimate 210,000 Interest Revenue (36100) 1,300 Amount Budgeted: 1,300 TOTAL EXPENDITURE BUDGET $o TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 0 Arterial Slurry,Seal -Zone .5 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 211,300 Reserved for project carryover . 152 0�� FIAM NA S FIifND TYPE r pecial SPECIAL FUNDS BUDGET t1tN� �'I 1��1� FY 2011-2012 ,t FttNf#'.. �. ,,. ...... PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision, Map Act of the California State Constitution is a requirement that developers either contribute pay p g p 1 facilities within the development area. land or a fees to the local municipal government to provide recreations This fund is used to account for the fees received. FY 2009-10 FY,2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURC 25500 Fund balanES . ce Reserve 420,555 342,307 365;529, 367,229 34555 Quimby Fees - - 36100 Interest Revenue 3,318 500 1,700 500 TOTAL 423,873 342,807 367229. 367,729: TRANSFERS OUT 9915-49250 Transfer Out - CIP 58,344. 286,000 0 367,729 Total Capital Outlay 58,344 286,000 0 367,729 FUND BALANCE RESERVE 25500 Fund Balance Reserve 365,529 56,807 367,229 0 365,529 56,807 367,229 0 TOTAL 423,873 367,229_ - 367,729 342,807 153 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY11-12 TOTAL RESOURCE BUDGET $367,726 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 367,229 367,229 Quimby Fees (34555) 0 Amount Budgeted: Interest Revenue (36100) ' 500 Amount Budgeted: 500 TOTAL EXPENDITURE BUDGET $367,729 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: 367,729 Washington Str Park - Construction 140,000 Silver Tip Mini Park Impr 146,000 Dog Park at Pantera Park Meadown 68,343 Trails Freestanding Interpretive Exhibit 13,386 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 0 CITY OF DIAMOND BAR r t J 1 t I - FUND TYi?E t, Special Re�rer�ue< SPECIAL FUNDS BUDGET I=UNG;f`I�111 Earrf,Ir�pr�srernent FY 2010-2011U,C.�..;... x f PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. FY 2009-10 FY 2010-11 FY 2010.11: FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES . 25500 Approp Fund Balance 21,534 - - 18,826 - 31815 Prop A-Safe Nghbrhd Pks 81,978 136,978 102,777 141;484 36100 Investment Earnings 312 60 TOTAL 103,824 136,978 121,663 141,484 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 84,998 116,978 101,663 121,484 9915-49141 Transfer to, LLAD 41 20,000 20,000 , 20,000 9915-49250 Transfer to CIP Fund Total Transfers Out 84,998 136,978 121,663 141,484 FUND BALANCE RESERVES 25500 Reserve -1.8,826 0 0 0 Total Fund Balance Res: 18,826 0 0 0 TOTAL 103,824 136,978 121,663 141,484 . CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2010-2011 TOTAL RESOURCE BUDGET $141,484 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 " Prop A -Safe Nghbrhd Pks (31815) 141,484 Amount Budgeted: 141,484 TOTAL EXPENDITURE BUDGET $141,484 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 121,484 Youth Master Plan Implementation 86,484 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) 20,000 Amount Budgeted: LLAD 41 20,000 FUND BALANCE RESERVES Reserve -Future. Capital Imp (25500) Amount Budgeted: 0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET F:tiNOTtOi� `,Jra , Farktinpraement, FY 2011-2012 ........... PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011 A 2 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 615,679 503,440 583,927 586,627 36100 Interest Revenue 5,337 1,000 2,700 3,000 TOTAL 621,016 504,440 > 586,627 589,627 PROFESSIONAL SERVICES 44300: PS - Special Studies 5,200 5,200 CAPITAL EXPENDITURES 46305 Real Esta te'Acquisition 46410 Ca pital Improvement, 0 0' 0 0 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 31,889 473,541 0 547,464 Total Transfers Out 31,889 473,541 0 547,464 FUND BALANCE RESERVES 25500 Reserve 583,927 30,899` 586,627 42,163 Total Fund Balance Res. 583,927 30,899 586,627 42,163 TOTAL 586,627 589,627 621,016 504,440 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FYI 1-12 TOTALRESOURCE BUDGET $589,627 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 586,627 Estimated Based on Actual Exp. 586,627 Interest Revenue 3,000 Amount Budgeted: Based on Experience 3,000 TOTAL EXPENDITURE BUDGET $547,464 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 547,464 Silvertip Mini Park 50,821 Washington Street Park Const 370,000 Syc Cyn Creek Bed Repair & Tot Lot Wall 50,000 Trails Freestanding Interpretive Exhibits 13,386 Dog Park at Pantera Park Meadow 63,257 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 42,163 158 CITY OF DIAMOND BAR FUNS TYPE �p�c��l Re�enve SPECIAL FUNDS BUDGETUNOT103� x CotnrTiuntty Dev' '` Fl7Nf# > t FY 2011-2012 ...._,. ..........:..c ..5 .....: COMMUNITY DEVELOPMENT BLOCK GRANT FUND NEW FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low,and moderate income citizens. FY 2009-10 FY 2010-11 FY 2010-11' FY 2011-12 Actual Adjusted Projected'' Requested ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 102,777 155,979 31630 CDBG Revenue 415,463 383,691 383,691 352,010 TOTAL = 415,463 486;468 383,691 507,989 PERSONNEL SERVICES XXXX-40010 Salaries 16,363 22,000 22,000 22,000 XXXX-40020 Over -time Wages 170 0 - XXXX-40070 City Paid Benefits 314 450 450 450 XXXX-40080 Retirement 2,876 3,870 3,870 3,870 XXXX-40083 Worker's Comp. Exp. 272 210 210 210 XXXX-40084 Short/Long Term Disability 99 140 140 140 XXXX-40085 Medicare 238 330 330 330 XXXX-40090 Benefit Allotment 3,355 4,230 4,230 ' ' 4,230 Total Personnel 23,687 31,230 31,230 31,230 SUPPLIES 521.5-41200 Operating Supplies 1,363 2,221 2, 8 Total Supplies 1,363 2 2,221- 1 221 2 20 2 8 OPERATING EXPENDITURES 5215-42115 Advertising .1,152 650 650 305 5350-42335 Travel -Mileage & Auto Allo 6 5215-42355, Contributions -Com Groups 26,608 29,462 ` 29,462 28,958 TotalOperating.Exp. 27,766 30,112 3 0,112 29,263 PROFESSIONAL SERVICES 5215-44000 Professional Services 135,027 125,309 125,309 175,309 Total Prof. Svcs: 135,027 125,309 125,309 175,309 TRANSFERS OUT 9915-49001 Transfer to Gen Fd 25,000 25,000 114,000 9915-49250 Transfer to CIP Fund.. 227,620: 272,596 13,840. 155,979 Total Transfers Out 227,620 297,596 38,840 269,979 TOTAL 227,712 507,989 415,463 486,468 159 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY11-12 TOTAL RESOURCEBUDGET "$507,989 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 155,979 155,979 CDBG Revenue (31630) 352,010 Amount Budgeted: Based on CDC awarded amount 352,010 TOTAL EXPENDITURE BUDGET $507,989 PERSONNEL SERVICES .Amount Budgeted: 31,230 Administration: Com Dev Director (D96906-10) 0.05 FT 8,080 - Senior Accountant (D96906-10) 0.05 FT 5,510 Senior Program: Com Svcs - Coordinator (D96904-10) 0.26 FT 17,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,208 ..City Senior Program (D96904-10) 2,208 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: " 305 Public Hearing Notices (D96906-10) 305 Contributions -Com Groups (42355) 28,958. Amount Budgeted: YMCA Childcare & Day Camp (600873-11) 26,403 `Senior Club Support (D96904-10) 2,555 PROFESSIONAL SERVICES, 175,309 Amount Budgeted: Professional Services (44000) Senior Program Liability Insurance Premiums'- (D96904-11) 4,000 Contract Admin (D96906-10) 21,309 Home Improvement Loan Pgm (600503-11) 150,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 114,000 ADA Improvements - New Civic Center 114,000 CITY OF DIAMOND BAR Fui?jDyTYPLjt 1 { S 'ec�at. Reuex�ue SPECIAL FUNDS BUDGET F,IJNC�"iOAt r �r r ,€�b�kw SafeEy� FY 2011-2012Z a , t ,�t1N� #:.......:t.. , zr it i.' .._ �`.��< <..... _� CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The City normally receives a State COPS grant, however this FY it has been suspended. The purpose of . these funds are to enhance the City's public safety budget and to fund special public safety related projects: . There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31855 Public Safety Grant - State 121,747 100,000 100,000 - 36100 Interest Revenue 1,243 1,000 1,000 500 25500 Fund Balance Reserve 119,315 94,615 138,160 121,160 TOTAL 242,305 195,615 239,160 121,660 SUPPLIES 4411-41200 Operating Supplies 1,509 1,509 0 0 0 _ OPERATING EXPENDITURES 4411-42200 Equipment Maintenance 928 500 500 500 Total Operating Exp. 928 500 500 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,600 7,500 7,500 7,500 Total Professional Svcs 4,600 7,500 7,500 7,500 CAPITAL OUTLAY 4411-46250 Misc Equipment 2,221 6,000. 6,000 5,000 Total Capital Outlay 2,221 6,000 6,000 5,000 - TRANSFER -OUT 9915-49001 Transfer Out -General Fund 94,887 104,000 104,000 105,685 94,887 104,000 104,000 106,685 FUND BALANCE RESERVE 25500 Fund Balance Reserve 138,160 77,615 121,160 2,975 138,160 77,615 121,160, 2,975 TOTAL 239,160 121,660 242,305 195,615 a CITY OF DIAMOND BAR . COPS Fund (126) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $121,660 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 0 - Assumed State will continue to fund. 500 Interest Revenue (36100) Amount Budgeted: 500. 121,160 Fund Balance Reserve Amount Budgeted: Estimated based on projections 121,160 TOTAL EXPENDITURE BUDGET $118,685 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: 500 , ....500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: g 7,500 Project Sister 2,500 At. Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 . TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 105,685 Law Enf Tech 85,685 Fingerprinting Program 20,000 FUND BALANCE RESERVES Amount, Budgeted: 2,975 16 3 CITY OF DIAMOND BAR 1riiND'TYi?f✓ G°`x ��e �ai,R�ue , SPECIAL FUNDS BUDGETtNCTIfiN' sws E i�ubfcc Safetys ; FY 2011-2012 ,, NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100 Interest Revenue 3,168 2,000 2,000 . - 25500 Fund Balance Reserve 365,521 364,221 365,116 259,516 TOTAL 368,689 366,221 367,116 259,516 . CAPITAL OUTLAY 4411 -,462,5.0 Misc Equipment 3,573 5,000 0 0 Total Capital Outlay - 3,573 5,000" . 0 0 . TRANSFER -OUT 9915-49001 Transfer -out -General Fund 107,600 107,600 115,337 Total Transfer Out 0 107,600 107,600 115,337 FUND BALANCE RESERVE 25500 Fund Balance Reserve 365,116 253,621 259,516 144,179 365,116 253,621 259,516 144,179 TOTAL 367,116 259,516 368,689 366,221 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FYI 1-12 TOTAL RESOURCE. BUDGET $259,516 ESTIMATED RESOURCES _. Approp Fund Balance Amount Budgeted: 259,516 Based on Projection 259,516 Interest Revenue (36100) 0. Amount Budgeted: Based. on History TOTAL EXPENDITURE BUDGET $115,337 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 0 ,0 TRANSFERS OUT, Transfer Out -General Fund (49001) Amount Budgeted: 115,337 Narcotic Deputy (STAR Program) 115,337. FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 0 1'65 CITY OF DIAMOND BAR FUN�iiTYP>i=. Sliecial' Reuetiue SPECIAL FUNDS BUDGET1''I'IN t, �'ublt,Sraftt� FY 2011-2012 , CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency.„ FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected - Requested ESTIMATED RESOURCES 31857, CA Law Enf Equip Pgm _ 36100 Interest Revenue 494 500 250 200 25500 _ Fund Balance Reserve 56,646 56,646 56,643 47,609 TOTAL 57,140 57,146 56893 47,809 CONTRACT SERVICES 45401 CS-Sheriff Department _ 0 0 0 0 CAPITAL OUTLAY 4411-46250 Misc Equipment, 497 .5,500 9,284 10,000 Total Capital Outlay 497 5,500 9,284 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 56,643 51,646 47,609 37,809 56,643 51,646 ' 47,609 37,809 TOTAL , 57,140 56,893 47,809 57,146 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $47,809 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 471609. Estimated Based on Projectons 47,609 0 CA Law Enf Equip Pgm Amount Budgeted: 200 Interest Revenue (36100) Amount Budgeted: 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: 0 CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250), Amount Budgeted: 10,000 Presentation Laptop (Deputy St. Amant) Sheriff Dept. Workgroup printer replacement High Technology Equipment Requested by Sheriffs Dept. 10,000. FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 37,809 CHIT 1= DIAMOND BAR ut�fl T1fPE;' r eves, e DS BUDGE T �uK�r�ort €bffcrSafet k FY 2019 2012 �f Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 31651 Public Safety Grant - State 2,890 26,031 36100 interest Revenue 250 25500 Fund Balance Reserve 12,000 46,902 61,183 TOTAL 2,890 12,000 73,183 61,183 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 2,980 12,000 12,000 61,183, 2,980 12,000 12,000 61,183 FUND BALANCE RESERVE 25500 Fund Balance Reserve 0 61,183 0 0 0 61,183 0 TOTAL 2,980 12,000 73,183 61,183 i H CITY OF DIAMONDFUND 1 Y� TYPE i�euenue , SPECIAL SPECIAL FUNDS BUDGET -P �IJItiC�C�iN x ; , ire FY 2011-2012 C r LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting frorri:this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 . Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 46,463 (435) 30300 Prop Tx -Sp Assessment 267,018 267,890 267,810 267,705 36100 Interest Revenue 50 TOTAL - 267,375- - 267,705 313,531 267,810 OPERATING EXPENDITURES 5538-42115 Advertising 1,802 3,000 3,000 3,000 . 5538-42126 Utilities 98,067 105,000 105,000 105,000 5538-42210 Maint. of Grounds/Bldgs 12,223. 29,000 29,000 15,775 Total Operating Exp. 112,092 137,000 137,000 123,775 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,135 4,000 4,000 4,500 Total Prof. Svcs. 3,135 4,000 4,000 4,500 CONTRACT SERVICES 5538-45500 Contract Services 141,939 141,617 141,617 141,572 Total Contract Svcs. 141,939 141,617 141,617 141,572 CAPITAL IMPROVEMENTS 5538746410 Capital Projects 164,255 Total Capital Imprvmnts 164,255 0 0 0 FUND BALANCE. RESERVES 25500. Reserve - Future Capital Imp (107,890) (14,807) (15,242) (2,142) 39001 Transfer in - General Fund 107,455 14,807 15,242 2,142 Total Fund Balance Res. (435) 0 0 0 TOTAL 282,617 269,847 421,421 282,617 170 CITY OF. DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $269,847 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 . Actual Fund Balance 267,705 Prop Tx -Sp Assessment (30300) Amount Budgeted: 2,142 Transfer In - General Fd (39001) Amount Budgeted: To.Cover Deficit - to.be repaid to Gen Fd _, 2,142 TOTAL EXPENDITURE BUDGET.. $269,847 PERSONNEL; SERVICES AmountBudgeted: 0 District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 3,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 105,000 Water _ .., 98,000 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 15,775 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBlvd south of Sunset Xing) 775 PROFESSIONAL SERVICES Professional Services (44000) Amount,Budgeted: 4,500 Assessment Engineer CES ContractSerycesl(45500) Amount Budgeted: 141,572 Contract Maintenance (Excel) 140,572 Extra gopher control contract at S Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve-Future'Capital Imp (25500) Amount Budgeted: 0 171 CITY OF DIAMONDI=iuD TYFEt ` �' sp Reu ' ` SPECIAL FUNDS BUDGET F�iN�Tii"I;N r Landscapes$ a ,. FY 2010-2011 {{ 4 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2009-10 FY 2010-11, FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES - 25500 Approp Fund Balance - (15,315) (15,315) - 30300 Prop Tx -Sp Assessment 165,179 164,190 164,190 162,630 36100 Interest Revenue - TOTAL 162,630 165,179 148,875 148,875 OPERATING EXPENDITURES 5539-42115 Advertising 3,143 2,500 2,500 2,500 5539-42126 Utilities . 52,564 52,000 52,000 52,000 5539-42210 Maint. of Grounds/Bldgs 4,407 5,000 5,000 5,000 Total Operating Exp. 60,114 59,500 59,500 59,500 PROFESSIONAL SERVICES 5539-44000 Professional Services 3,492 4,500 000. 4,500 Total Prof. Svcs. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5539-45500 Contract Services 140,728 139,332 139,332 139,332 5539-45519 Weed Abatement 15,316 17,900 17,900 17,000 Total Contract Svcs. 156,044 157,232 157,232 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 132,076 0 0 0 .Total Capital Expenditures. 132,07.6 0 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (186,547) (72,357) (72;357) (57,702) 39001 Transfer In - General Fd 171,232 57,042 72,357 57,702 Total Fund Balance Res. (15,315) (15,315) 0 0 TOTAL 162,630 165,179 148,875 148,875 CITY OF DIAMOND DAR LLAD 39 (139) BUDGET DISCUSSION FY11-12 - TOTAL RESOURCE BUDGET $220,332 ESTIMATED RESOURCES Approp Fund Balance (25500)Amount Budgeted: 0 Estimated Based on Projections 162,630 Prop Tx -Sp Assessment (30300) Amount Budgeted: Transfer In - General Fd (39001) 57,702 Amount Budgeted: To Cover Deficit - to be repaid to Gen Fd 57,702 TOTAL EXPENDITURE BUDGET $220,332 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) . , Amount. Budgeted: 2,500 Annual Updates and Public Hearing Notices 52,000 Utilities (42126) Amount Budgeted: Water 47,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 5,000 As -needed Maintenance 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 . Assessment Engineer - CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 Weed Abatement (45519) 17,000 Amount Budgeted: .,.Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 0 173 %C'P`ITY OF DIAMOND BAR 1 t i F,UNO ti F t E i N' } rSpecial �everrue i," SPECIAL FUNDS BUDGET FUNCTION. � r, a Landscepe } ;f'�° FY 2011-2012 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION; The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from.this district receiver a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 - Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 91,456 1,852 1,852 - 30300 Prop Tx=Sp Assessment 124,792 122,157 122,157 - 122,157 36100 Interest Revenue 367 300 300 - TOTAL 122,157 216,615 124,309 124,309 OPERATING EXPENDITURES 5541-42115 Advertising 3,171 2,500 2,500 2,500 5541-42126 Utilities 27,161 35,000 35,000 35,000 5541-42210 Maint. of Grounds/Bldgs 5,762 9,000 9,000 7,000 Total Operating Exp. 36,094 46,500 46,500 44,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 3,492 4,500 4,500 4,500 Total Prof. Svcs. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5541-45500 Contract Services 50,251 49,730. 49,730 49,730 5541-45519 CS-Weed/Pest Abatement 37,056 60,600 60,600 58;200 Total Contract Svcs. 87,307 110,330 110,330 107,930 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures 87,870 87,870 0 0 0 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 1,852 (37,021) (37,021) : (34,773) 39001 Transfer in - Gen Fd 17,021 17,021 14,773 39123 Transfer in - Prop A SP 20,000 20,000. 20,000 Total Fund Balance Res. 1,852 0 p 0 TOTAL 122,157 216,615 124,309- 124,309 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $156,930 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 0 Prop Tx -Sp Assessment (30300) 122,157 . Amount Budgeted:.. Interest Revenue 0 Amount Budgeted: Based on Experience Transfers In Amount Budgeted: 34,773 General Fund 14,773 Prop A SP Fund 123 20,000 TOTAL EXPENDITURE BUDGET $156,930 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 2,500 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 35,000 Water 33,000 Edison 2,000 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: As -needed Maintenance 7,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance:;. Excel Landscape Maint 49,730 58,200 CS-Weed/Pest Abatement (45519) Amount Budgeted: L.A. County Ag 20,200 Fire Brushing by Goats 18,000 Fire Brushing hand work by CCC 20,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted:. 0 CITY OF DIAMOND BAR ` ' ' T F.UNt7 TYPE r up�ciaf Revenue• L , SPECIAL FUNDS BUDGETUNOTtOi�f < < tomun Deer t 'f FY 2011-2012 ,Y COMMUNITY DEVELOPMENT BLOCK GRANT -R FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. As a part of the American Recovery and Reinvestment Act additional CDBG Funds were allocated. As with regular CDBG funds, purpose is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 0 31631 CDBG-R Revenue 103,386 TOTAL 103086 PERSONNEL SERVICES XXXX-40010 1,624 XXXX-40070 28 XXXX-40080 285 XXXX-40083 13 XXXX-40084 10 XXXX-40085 23 XXXX-40090 290 2,273 0 0 0 PROFESSIONAL SERVICES 5215-44000 Professional Services 0 0 Total Prof. Svcs: 0 0 _ 0 0 . TRANSFERS OUT 9915-49250 Transfer to CIP Fund 101,113 0 . 0 Total Transfers Out 101,113 0 0 0 RESERVES 31830 CDBG Resources 0 0 p 0 TOTAL 103,386 0 0 t) i 6/2/2011 1.76 CITY OF DIAMOND BAR CDBG-R Fund (155) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $o ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 0 CDBG-R Revenue (31631) Amount Budgeted: 0 Based on CDC awarded amount TOTAL EXPENDITURE BUDGET $o PROFESSIONAL, SERVICES Amount Budgeted: 0 Professional Services (44000) REC03609 Contract Admin - CDBG-R TRANSFERS -OUT 0 Transfer Out - CIP (9915-49250) Amount Budgeted: 2sa�o Curb Ramp Installation mom FUND BALANCE RESERVES 0 CDBG Resources Amount Budgeted: 177 CITY OF DIAMOND BAR FUND T�(PE t r upeeial F�eve SPECIAL FUNDS BUDGET , FUM�TiDi�i�' En'ergy#Ficienay+ ' FY 2011-2012 t x ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND FUND DESCRIPTION: The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy., The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12: Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 0 31631 EECBG Revenue 93,550 - 91,971 330,979 TOTAL 93,550 - 91,971 330,979 EXPENDITURES 5610-41200 Operating. Expenses 13,050 0 11,950.. 5610-46250 Transportation Improvements 80,500 0 -17,561 70,000 5610-46310 Building Imrpovements 0 62,460 260,979 91,971 330,979 93,550 0 PROFESSIONAL SERVICES 5215-44000 Professional'Services 0 Total Prof. Svcs. 0 0 0 0 TRANSFERS OUT .. .. 9915-49250 Transfer p 0 Total Transfers Out 0 0 0 0 ..RESERVES 31830 ' Resources . 0 0 0 0 TOTAL 91,971 330,979 93,550 0 CITY OF DIAMOND BAR EECBG Fund (156) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $330,979 ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 0 EECBG Revenue (31631) Amount Budgeted: 330,979 Draw down from Dept. of the Treasury 330,979 TOTAL EXPENDITURE BUDGET $330,979 EXPENDITURES Amount Budgeted: 330,979 Transportation Improvements (5610-46250) ITS Synchronization Project 70,000 Building Improvements (5610-46310) City Hall Solar Photovoltaic System 260,979 TRANSFERS -OUT Transfer Out Amount Budgeted: FUND BALANCE RESERVES 0 EECBG Resources Amount Budgeted: 179 co �p n co �o M th .O- to - - - t: �W .i 0.m - m m m ' o o _ W O 0 - r. O pco . O cli C\l U 0 n Fes' r0w. i m, L to '.N CD CIDL C6 U) j J r d'Otn 000 O ,`` O O P tL !n M N o oN0 O VO, V: N N tT : tU. O Lr) . O O O O ti V � c ) I.. to to ct .N- eN- VO' 7,. '�p.. o N N 3Q m 10 Q -' 'U a D Q. .; 7 ��moOOZ mT bN O Oc, Z t 'd O OCID (Dti - .CL tO (7 .G th 0 O 0 n co m U r 7 Ci D W>(� u > u.LL m ; OO Q oo o o0 omn Ck 000 00 IL f 0 0 0 00 t 0 0 7 •,C O U t0 O m; N M iD '. .- ` a- N Q V O 0 n- �•,� ,.t.NU' ��r Q,.«i o 000 00 00 tnN uM, 0 O00O 000 008 m 0 i 000000 000 O OVN oc OoC0 OO O 3N c0 t0 r O CcLqq tDO O • Oopc0 m Lo NtN OoO M oo00 ro ��omcoo - C\f to NO C Utai c °trn� mo m•o� E o ° p J - h4 o No roc �:TaE .2 - �.� m m tr m G E -° v 3> 06 -2 C u ¢ ¢� c.�a v aci�O N = E� E o m °° m 2° N Too c N o E m t3' to = °�- ° �. > CD CU N C, E J po ca E p'd.rnm�aoi Q o��mE 0 a�.�sU?�o >-OW ID ��E•o ° mcEmx i':yN eYd 2F- V I, y ?mL_o tuCL moa? m �;�mm�� ,. m m mom» n� d p V m>. W Co. 0. t7, T� > u _ N g- c m p 5. a`dNO>mE o Cf HL°a d mc�PoiT, m °Yaai Q LU Co�°y C, m w O ct.-_ �.coQ t� mp_'Ei,c� �� �Q V 1 m i ... V � � O 0)) [0 - [ - `a c. •c � i- t; Q. N U cu=m F cD 1 �c�=gym E -0 ' ul c0 •O _C O 4c-. O _ m m, a 'O' C 'O .0 t'{ 5 W N :Ol C7 N ¢: > U p�¢Ud �zUt� �U2(90IL p cu o t- ocn�¢cncn u2D -tp 0 RNN IO IL NNNNN Lai 183 000 Ln U') !OO O NM - N O O M V7 M CD�M CC C - O A o CL CL J I- E E E E i- 000a LU o ci E m� m0 a - L � o a -6 4=- �� ca 0zCN 0LL 0 O� n. H _ a . - d (O Lo a) OO O InG 00)C, 0M. a0.; 0000 OI-OONM (O N (O l0 M - M tp R7 OM 0 NIh W f- I- - .. -It <N to.� mtnw NOr(D M O CO N M M co d'. LO E m a c E c m a o . o (p O LL J. C Q C a@ O N . LL O` N '.c i �? 2.j Z a_ -. - - OQmNm�Qmn OH a)commODo, 9>mmp a) c :o O 184 _ IT Y OFMAhRONDBAR FItNCI TYPE ' � Capltaf pra�eot F1131�T�OPtr 't :, £a'pi�aaaal.Peo�e�t SPECIAL FUNDS BUDGET :. FY 2011-2012 _ ..,.. CAPITAL IMPROVEMENT PROJECTS FUND Boom FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted. for . this fund will enerall come.from transfers m from other funds and have been m independent revenuesgenerally n • .p specific capital rojects.m identified f p p P ' FY 2009-10 PY1 FY 2010-11 FY Actual Ad'ustedPro)ec ed Requested 1 ed ESTIMATED RESOURCES _ 25500 Appropriated Fund Balance (185,676) 31330 Transprtn Tx - county Aid 511,314 511,314 153,786 31333 MTA - Transportation Fds - 31817 Prop 12 Revenue 48,797 31818 Prop 40 Revenue 97,752 76,230 76,230 761230 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 304,920 304,920 304,920 j 31821 Recreation Trails Grant 61,063 . Nature Ed. Grant (Prop 84) 31835 Fed Grants - Sect 117 - 31841 ARRA Revenue .1,587,479 31883 Hazard Elimination Pgm 250;000 250,000 118,450 34550 Developer Fees 39001 Transfer in -General Fd 897,662 215,000 215,000 - 39110 Transfer in - Measure R" 556,493 556,493 521,915 571,929 676,099 39111 Transfer in - Gas Tax 90,000 _ 571,929 121,000 39112 Transfer in - Prop A Transfer in - Prop C Transit 19,690 266,664 180,000 180,000 865,000 39113 39114 Transfer in -TEA 11,550 500,000 500,000 50,000 39116 Transfer in - Traf Imp Fund 53,921 65,000 65,000 39117 Transfer in - Prop 42 579,588 39119 Transfer in - TDA Fd 391,113 226,686 " ,226,686 39120 Transfer in - Prop 1 B 58,344 286,000 286,000 367,729 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 31,889 _ 470,821 470,821 547,464 39124 Transfer in - Park Developmt 227,620 272,596 272,596 155,979 39125 Transfer in - CDBG , 522,000 3xxxx Transfer in - STPL 101,113 4,277,506. 4,486,989 4,486,989 4,541,635 TOTAL CAPITAL OUTLAY 5510-46411 Improvements 3,115,078 1,816,422 1,816,422 2,218,250 .Street 5510-46412 Traffic Mgt Improvements 579,088 495,000 495,000.- 360,000 5310-46415 Park & Rec Improvements 560,379 1,293,950 1,293,950 1,513,385 5510-46416 Landscape & Irrigation Imp 0 � 5310-46420 ,Mise. Capital Improvements 0 244,796 881,617 881,617 450,000. 5510-46420 Misc. Capital Improvements 3 4,559,41 4, 4. 86,989 4,486,989 4,541;635 Total Capital Outlay. FUND -BALANCE RESERVES . I .: 185 CITY OF DIAMOND,r! 4F,1 ; ^ t i lziect s: SPECIALFUNDS BUDGET,.F�IIGTIOi�f ;'apitat Po�e'dt FY 2011-2012 Fl{tD .CAPITAL IMPROVEMENT PROJECTS FUND 25500 Reserve - Future Capital Imp (281,835) .0 0 Total Fund Balance Res. (281,835) 0 0 TOTAL 4,277,506 4,486,989 4,486,989 4,541,635 Note FY09-10 Columns Include Project Carry Overs from FY08-09 1$6 CITY OF DIAIIIOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY11-12 TOTAL RESOURCE BUDGET $3,8381,192 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 0 MTA - Transportation Funds Amount Budgeted: 153,786 Street Improvements 153,786 Sale of Prop A Funds Amount Budgeted: 121,000 Street Improvements 121,000 Rivers & Mountains Conservancy Amount Budgeted: 76,230 P&R Improvements 76,230 Recreation Trails Grant (31821) Amount Budgeted: 304,920 P & R Improvements 304,920 Transfers In -Prop 84 NEFP Grant Amount Budgeted: 61,063 Trails Exhibits _ 61,063 Hauler Fees (3xxxx) Amount Budgeted: 118,450 Street Improvements -Slurry Seal 118,450 Transfers In - General Fund (390.01) Amount Budgeted: Park & Rec Improvements Transfers In - Measure R (39110) Amount Budgeted: 521,915 Street Improvements 456,915 Neigh Traf Mgmt Prog 65,000 Transfers In - Gas Tax (39111) Amount Budgeted: 676,099 Street Improvements 676,099 Transfers In = Prop C (39113) Amount Budgeted: 865,000 Traffic Management Projects 865,000 Transfers In - TDA (3xxxx) Amount Budgeted: 501000 Misc Improvements, 50',000 Transfer In - STPL (3xxxx) Amount Budgeted:. 522,000 Traffic Management Projects 522,000 Transfer In - Prop c (3xxxx) Amount Budgeted: 0 Street Improvement Projects Transfers In -Quimby (39122) Amount Budgeted:. 367,729 Park & Rec Improvements 367,729 187 CITY ®F D1AM.0ND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY11-12 PAGE 2 Transfers In - Park Dev Fund (39124) Amount Budgeted: : , 547,464 Park & Rec Improvements 547,464 155,979 Transfers In - CDBG (39125) Amount Budgeted: Park & Rec Improvements 155,978 Misc Improvements TOTAL EXPENDITURE BUDGET ` $4,541,635 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 2,218,250 Residential Slurry Seal- Area 1A 1,000,000 Arterial Slurry Seal/Overlay - Zone 6 170,000 Chino Hills Parkway Rehabilitation 800,000 Pathfinder Road Rehabilitation 248,250 360,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted:, 22311 Neighborhood Traffic Mgt Mitigations 65,000 CCTV Cameras -Traffic Signal Management 115,000 25611 TS - Battery Backup Syst @ 10 Intersections 180,000 1,513,385 Park & Rec Improvements (5310-46415) Amount Budgeted: - Trails Freestanding interpretive Exhibits 87,835 Dog Park at Pantera Park Meadow 131,600 25208 Sycamore Cyn Pk - Trail Phase IV (Rio Lobos) `. 381,150 26210 Washington Street Park - Construction 510,000 26310 ADA Retrofit -3 Mini Pks-Stardust, Silvertip & Lngview So 52,800 26811 Silvertip Mini Park Improvements 300,000 26911 Syc Cyn Creek Repair & Tot Lot Wall - Design 50,000 450,000 Misc Improvements (5510-46420) Amount Budgeted: Curb Ramp Instln - Maple Hill/Chapparral Med Mods - Grand/Summitridge 100,000 Grand Avenue Enhancement Study 25,000 Golden Springs Dr Improvement Design 275,000 Pathfinder Road Sidewalk Improvement 50,000 FUND BALANCE RESERVES . . Reserve (25500) Amount Budgeted: 0 O ®tA1Vl0(� D B�� -- 1t fiUND t YE r Internek Svc CITY t Self Irurance S SPECIAL FUNDS BUDGETUNCTtOA4 FY 2011-2012. . SELF INSURANCE FUND FUND DESCRIPTION:. This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2009-10 FY 2010-11 FY 2010-11 . FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 1,093,965 , 1,095,371 1,095,371 1,095,371 36100 Interest Revenue 8,780 9,000 9,000 9,000 446,528 448,031 409,112 39001 Transfer in - General Fund 365,656 1,468,401 1,550,899 1,552,402 1,513,483 TOTAL OTHER EXPENDITURES 4081-47200 Insurance Expenditures 125,097 7,700 9,154 27,000 4081-47210 Insurance Deposits 248,153 543,199. _ 543,248 486,483 4081-47221 Insured Losses Total Other Exp. 550,899 552,402 513,483 373,2 50 FUND NCE RESERVE 25500 BALAFund Balance Reserve 1,095,151 1,000,000 1,000,000 Total Fund Balance Res. 1,095,151 1,000,000 ,000,000 000 000 1,000,000 1,000,000 1. 1,468,401 1,550,899 1,552,402 1,513,483 a TOTAL RESOURCE BUDGET $1,513,483 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted; 1,095,371 Estimated Based on Projections 1,095,371 Interest Revenue (36100) 9,000 Amount Budgeted: Based on history 9,000 Transfer In - General Fund (39001) 409,112 Amount Budgeted: 409,112 TOTAL EXPENDITURE BUDGET $513,483 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 27,000 Crime Insurance Renewal 1,500 Property Insurance 6,200 Tot Lot Inspections 19,300 Stardust, Longview North, Longview South, Silver Tip Insurance Deposits (47210) Amount Budgeted: 486,483 Insurance Deposits 486,483 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 ®R CITY ®F DIAMONDBAR CI t Fk'7Np TYPB Internal ��c " ■ SPECIAL FUNDS BUDGET FEINOTiOr�' �gaip Replacemt FY 2011-2012 y!yu'.. r':. , .....:.`... `_.} . '....5?D .:........ EQUIPMENT REPLACEMENT FUND (VEHICLES) BEEN FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a ;method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FY 2009-10 FY 2010-11 FY 2010-11. FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Restricted Fund Balance 21,760 2,738 2,738 3,000 25500 Unrestricted Fund Balance 247,002 248,624 248,701 211,416 36100 Investment Revenue 2,155 1,000 1,200 1,200 39001 Transfer in - General Fd - TOTAL 270,917 252,362 252,639 215,616 OPERATING EXPENSE 4090-42215 Depreciation Expense 19,478 2,738 3,000 5,000- ,000`19,478 19,478 2,738. ; 3,000 5,000 . CAPITAL OUTLAY 4090-46100 Auto Equipment 0 60,000 35,223 40,000 j 0 60,000 35,223 40,000 FUND BALANCE RESERVE . ` 25500 Restricted Fund Balance 2,738 0 3,000 5,000 25500 Unrestricted Fund Balance 248,701 189,624 21.1,416 165,616 Total Fund Balance Res. 251,439 189,624 214,416 170,616 TOTAL 252,639 215,616 270,917 252,362 193 194 CITY OF DIAMOND BAIL VEHICLE EQUIPMENT REPLACEMENT FUND FYI 1-12 TOTAL RESOURCE BUDGET $215,616 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 3,000 Book Value of Equipment 3,000 Unrestricted Fund Balance (25500) Amount Budgeted: 211,416 Estimated Based on Projections 211,416 Interest Revenue (36100) Amount Budgeted: 1,200 Based on History 1,200 Transfer In - General Fd (39001) 0 TOTAL EXPENDITURE BUDGET $45,000 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 5,000 5,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 40,000 Vehicles) Purchase 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0 Year End Book Value of Equipment Unrestricted Fund Balance (25500) , Amount Budgeted: 165,616 Based on Budget -Unrestricted 165,616 194 CITY OF DIAMOND BAR uNthTYPE Internal=�dc SPECIAL FUNDS BUDGET FUNeEbf�t k Equip Replacer»€ FY 2011-2012 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. FY 2009-10 FY 2010.11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested 'ESTIMATED RESOURCES 36100. Investment Revenue 3,517 2,000 2,000 2,000 39001 Transfer in - General Fund 50,000 159,500 159,500 - 25500 Restricted Fund Balance 149,700 149,700 25500 Unrestricted Fund Balance 472,189 206,189 206,189 440,389 TOTAL 525,706 517,389 517,389 442,389 OPERATING EXPENDITURES 4090-42215 Depreciation - Expense 3,592 101,400 5,000 5,000 Total Operating Exp 3,592 101,400 5,000 5,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 169,498 347,000 72,000 237,500 46235 Computer Equip -Software 0 0 0 0 ' Total Capital Outlay : 169,498 347,000 72,000 237,500 FUND BALANCE RESERVE 25500 Restricted Fund Balance 149,700 0 0 25500 Unrestricted Fund Balance 376,006 68,989 440,389 199,889 Total Fund Balance Res. 525,706 68,989 440,389 199,889 - TOTAL 442,389 698,796 517,389 '' 517,389 FY11-12 TOTAL RESOURCE BUDGET $442,389 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: '2,000 2,000 Transfer In - General Fund (39001) Amount Budgeted: 0 Transfer In Limited due to Economy 0 Fund Balance Reserves Amount Budgeted: 440,389 Restricted Fund Balance Reserves Unrestricted Fund Balance Reserves 440,389 TOTAL EXPENDITURE BUDGET $242,500 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 5,000 Exisiting Hardware ' 5,000 New Hardware (assumed .75 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 237,500 Network Gear Replacment (No -to -exceed amount) 125,000 Phone System Replacm:ent (Not -to -exceed amount) 0 Server refresh (9 servers) 112,500 Computer Equip -Software (46235) . Amount Budgeted: 0. FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 0 Fund Balance Reserves . I1.,r.,-4A-4. 1 C.—A Q.,1..--- Ann Dan CITY COUNCIL Agenda # 8.1(b ) Meeting Date: June 7, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mange TITLE: Approve the 2011-2012 Fiscal Ye r Appropriation Limit using the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor. RECOMMENDATION: Approve the use of the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor for use in calculating the Fiscal Year 2011-2012 Appropriations Limit. Approve Resolution 2011 -XXX. FINANCIAL IMPACT: Since the City's 2011-2012 appropriations subject to the Gann Limit fall well below $34,377,442, there is no financial impact. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: • Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. • Based on the growth factor of change in the City's non residential new construction valuation and the change in the County or City population. DISCUSSION: The recommended factor to compute the appropriation limit is the growth factor of change in the County population change over the prior year and the change in the California per capita. income over the prior year. By using this factor the City will have an appropriation limit of $34,377,442 for Fiscal Year 2011-2012. The proposed appropriation limit has been reviewed and approved by the City's auditors. I W 1020WIVS-11 :1191 Glenn Steinbrink, Interim Finance Director Interim Finance Director Assistant City Manager Attachments: Resolution Appropriation Limit Worksheets for fiscal year 2011-2012 RESOLUTION NO. 2011 - XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2011- 2012 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article X111 B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2011-2012 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2011-2012 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2011-2012 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $34,377,442 for fiscal year 2011-2012. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2011 -XXXX - PASSED, APPROVED AND ADOPTED this - day of '2011. Steve Tye, Mayor 1, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: , 2011, by the following vote: Tommye Cribbins, City Clerk City of Diamond Bar APPROPRIATIONS LIMIT WORK SHEET 2011-2012 California Per Capita Income 2.51% % Change over Prior Year Population Change 0.38% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0251 Population converted to a Ratio 1.0038 Calculation of Growth Factor 1.0290 (Growth Factor = Per Capita Ratio x Population Ratio) 2010-2011 Appropriations Limit 33,408,743 2011-2012 Appropriations Limit $34,377,442 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET California Per Capita Income 2.51% % Change over Prior Year Population Change 0.33% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0251 Population converted to a Ratio 1.0033 Calculation'of Growth Factor 1.0285 (Growth Factor = Per Capita Ratio x Population Ratio) 2010-2011 Appropriations Limit 33,408,743 2011-2012 Appropriations Limit $34,360,319 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET 2011-2012 % Change Non Residential New Construction (City) Population Change % Change over Prior Year (City) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2010-2011 Appropriations Limit 2011-2012 Appropriations Limit -2.10% 0.33% 0.979 1.0033 0.9822 33,408,743 (New Appropriations Limit = Prior Year Appropriations Limit xGrowth Factor) CITY OF DIAMOND BAR % Change Non Residential New Construction (City) Population Change % Change over Prior Year (County) Nonresidential converted to a Ratio Population Converted to a Ratio Calculation of Growth Factor 2010-2011 Appropriations Limit 2011-2012 Appropriations Limit -2.10% 0.38% 0.979 1.0038 0.9827 33,408,743 $32,831,447 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A' 2011-2012 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 CITY COUNCIL TO: Honorable Mayor and Members of the City Council r VIA: James DeStefano, City Maa �c� Agenda # R - 1 (c) MeetingDate: June 7, 2011 TITLE: ADOPT RESOLUTION 2011- APPROVING THE FY2011-12 INVESTMENT POLICY. RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Submitted for Council's review and approval is the FY 2011-2012 Investment Policy and accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the reporting requirements. The FY 2011-2012 Investment Policy has not changed since FY 2010-11, and was was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy model. All investments outlined in the investment policy are in accordance and allowable by Government Code Section 53601. The Investment Policy also requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. Although the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund, the allocations are similar to area cities. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives, and attached (Appendix C) is a description of the LAIF program contained on the State Treasurer's website. Prepared by: Anthony SOos_........_. Management Analyst Attachments: 1. Resolution 2011 -XX 2. Investment Policy. Reviewed by: lcl&� Glenn Steinbrink Interim Finance Director RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City's policy to annually adopt the City Investment Policy; mme WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that the attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, APPROVED, AND ADOPTED this 7t" day of June, 2011. Steve Tye, Mayor 1, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2011 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 7t" day of June, 2011, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk [03M•Cl 0 ky, IQ I, I pa INVESTMENT POLICY— FY 2011-2012 U922910 This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. Safety. Safety.of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business. This will be done via a review of experience and qualifications, and the response on a questionnaire (Appendix A) submitted by the prospective institution. In addition broker-dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs. Operating funds will be invested primarily in shorter term securities. 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The. investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal; 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. As a General Law city, Diamond Bar operates its accumulated idle cash' investments under the prudent man rule. This insures that "...investment shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under current law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer but are administered by the Finance Director under the authority of the Treasurer. Investments are allowed in the following media: 1. United States treasury bills, bonds, notes or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. 2. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government- sponsored enterprises. 0) 3. Local Agency Investment Fund (state pool) — Demand Deposits. A more descriptive definition of LAIF is attached as Appendix B 4. Certificates of Deposit (or Time Deposits), placed with commercial banks and/or savings banks. 5. Negotiable Certificates of Deposit 6. Bankers Acceptances 7. Commercial Paper 8. Medium Term Corporate Notes 9. Passbook Savings Accounts 10. Active Deposits 11. Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. A more detailed description of each of the City's investment instruments is attached in Appendix C. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts must be insured or collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states. .."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." 3 Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days or less. The City is authorized to invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAIF. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. POLICY CONSTRAINTS The City operates its investment pool with many State and self-imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deal in futures or options. The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Manager. The transactions will be verified via monthly reconciliations by the Senior Accountant. A monthly report of investments will be provided to the City Manager. The required elements of this report are as follows: El a) Type of investment b) Institution c) Date of Maturity d ) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g Rate of interest h Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Description of Investments Appendix C - Local Agency Investment Fund Description • �O 10.1 Wei NO 051 M X.111 4:4 HIMOM 1. Name of Firm: PJW.AT*ff= 3. Telephone: ( 4. Broker's Representative to the City (attach resume): Name: Title: Telephone: ( 5. Manager/Partner-in-Charge (attach resume): Name: Title: Telephone: ( 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: ( 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No in 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ Your local office $ No. of Transactions No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): CMO's Bank CD's S & L CD's Repos Reverse Repos Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? 7 Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S. 1. P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. 'CERTIFICATION' I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, -the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Title Countersignature* Title IM Date * Company president or person in charge of government securities operations. 6 0 ••- K Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 30 days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi - government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. Investment in these types of securities is limited to 40% of the portfolio. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit into the agency's LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $250,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $250,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions. Negotiable Certificates of Deposit are unsecured obligations of the financial institution.. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities 10 generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million. Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 180 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601. Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Passbook Savings Account is a certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savings account allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, 11 State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund, which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at anytime. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies. The City of Diamond Bar does not invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products, which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives its value from another underlying asset. The City of Diamond Bar does not invest in derivative products. 12 Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. 13 Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,785 participants and $23.6 billion at the end of April 2011. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 hftp://www.treasurer.ca.gov/pmia-lai 14 Agenda # 8, 1 (d) Meeting Date: June 7, 2011 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man 9 6Tris 1 TITLE: Resolution No. 2011 -XX, Esta lishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective July 1, 2011, and Amending Resolution 2010-13 0 FINANCIAL IMPACT: The financial impact of this action is $20,000 to the General Fund which has been incorporated into the Fiscal Year 2011-2012 Budget. This includes a 2.5% cost of living adjustment (COLA), an increase to the Benefit Allotment of $25.00 ,per month and a correction to the Part- Time/Hourly Non -Benefited salary schedule. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March ratesof the federal n I Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Ageles/Orange Counties. This year's CPI for the established period is 3.5%. However, as presented in the budget, the recommendation is a 2.5% COLA for employees in addition to a $25 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, Full-time non- exempt staff will receive $995 and full-time exempt staff and, City Council Members will receive $1,025 to be used towards health benefits. The impact to the General Fund is $20,000. Although the budget impact of this recommendation totals approximately $130,000, it is greatly offset through use of $70,000 in Special Funds and approximately $40,000 in salary and benefit savings from budget refinements including maintaining "freezes" on four vacant positions. Lastly, an update to Schedule A of the Compensation Plan for Part-Time/Hourly Non -Benefited Positions is needed to realign and correct inconsistencies within the schedule structure. Schedule A was revised to reflect an even five percent (5%) differential between each hourly step (A thru G). If approved by Council, this action will be effective July 1, 2011. PREPAREDr BY: W)j Vicki Cross Human Resources Manager REVIEW9D BY: David Doyle Glenn Steinbrink Assistant City Manager Interim Finance Director Attachments: Resolution 2011 -XX Establishing Salary Ranges and Fringe Benefits Salary Schedule A — Part-Time/Hourly Non-Exempt/Non-Benefited Positions Resolution No. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING RESOLUTION 2010-13 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2011 WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2011-2012; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2010-13, to include a 2.5% cost of living adjustment for all classes of employment and in compliance with minimum wage requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $25 to the benefit allotment for full-time and part-time benefited employees, and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar also updates Schedule A of the Compensation Plan for Part-Time/Hourly Non -Benefited Positions to appropriately realign hourly rates. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2010-13 as cited above. I M _97TIT, 112,1 0 • �� day of June 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of June 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: UATOW��•��� ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar Revised Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2011 - 2012 PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS GRADE JOB TITLE A B C D E F G H1' Community Svcs. Worker $8.72 $9.16 $9.61 $10.09 $10.60 $11.13 $11.69 H4 Community Svcs. Leader $9.79 $10.28 $10.79 $11.33 $11.90 $12.49 $13.12 H6 Administrative Intern 1 $11.16 $11.71 $12.30 $12.92 $13.56 $14.24 $14.95 Facility Attendent l Maintenance Worker l H12 Facility Attendentl/ $14.86 $15.60 $16.38 $17.20 $18.06 $18.97 $19.91 Maintenance Worker 11 H14 Community Svcs. Specialist $16.34 $17.16 $18.01 $18.92 $19.86 $20.85 $21.90 Agenda No. 8.1(d) AMENDED Revised Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2011 - 2012 PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS GRADE JOB TITLE A B C D E F G H1 Community Svcs. Worker $8.72 $9.16 $9.61 $10.09 $10.60 $11.13 $11.69 H4 Community Svcs. Leader $9.79 $10.28 $10.79 $11.33 $11.90 $12.49 $13.12 H6 Administrative Intern / $11.16 $11.71 $12.30 $12.92 $13.56 $14.24 $14.95 Facility Attendent l Community Svcs. Leader ll Maintenance Worker I H12 FacilityAttendentll $14.86 $15.60 $16.38 $17.20 $18.06 $18.97 $19.91 Maintenance Worker 11 H14 _ Community Svcs. Specialist $16.34 $17.16 $18.01 $18.92 $19.86 $20.85 $21.90 CITY COUNCIL W VIA: TITLE: Honorable Mayor and Members of the City Council James DeStefano, Agenda # 8. 1. (e) Meeting Date: Jun. 7,2011 AGENDA REPORT Review and approve Resolution N . 2011 -XX for adopting the Fund Balance Policy for the City of Diamond Bar RECOMMENDATION: Approve. FISCAL IMPACT: None. DISCUSSION: The Governmental Accounting Standards Board (GASB) has issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. GASB No. 54 is intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. The categories are more clearly defined to make the nature and extent of the constraints placed on a government's fund balance more transparent. Part of the City's implementation of this statement for Fiscal Year 2010-11 is the formal adoption of a fund balance policy. The policy explains the five components of fund balance and formally delegates to the Finance Director, as required by the statements, the assignment of fund balance for specific purposes for inclusion in the annual financial reports. Prior to GASB Statement No. 54, these amounts were reported by the Finance Director as unreserved and designated and did not require City Council delegation. The resolution is the City Council's formal commitment of an amount of fund balance to be set aside specifically for emergency contingencies defined as a state or federal state of emergency or declaration of a local emergency. The amount is set at $4.5 million which is 3 months of the budgeted operational expenditures in the City's General Fund for Fiscal Year 2010-11. It should be noted that this amount and/or commitment may be changed with the adoption of a new resolution by the affirming vote of three council members. The Fund Balance Policy for the General Fund is attached and is effective beginning in Fiscal Year 2010-11 until further amended. PREPARED BY: Glenn Steinbrink, Interim Finance Director Department Head Assistant City Manager Attachments: Resolution No. 2011 -XX Approving and Adopting a Fund Balance Policy and Authorizing the City Manager and/or the Finance Director to Assign Fund Balance to a Specific Purpose in Relation to this Fund Balance Policy. 2. The Fund Balance Policy and Procedures Manual. RESOLUTION NO. 2011—XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A FUND BALANCE POLICY AND AUTHORIZING THE CITY MANAGER AND/OR THE FINANCE DIRECTOR TO ASSIGN FUND BALANCE TO A SPECIFIC PURPOSE IN RELATION TO THIS FUND BALANCE POLICY. WHEREAS, the Governmental Accounting Standards Board (GASB) has issued its Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions with the intent of improving financial reporting by providing fund balance categories that will be more easily understood, effective for reporting periods beginning after June 15, 2010; and WHEREAS, the Fund Balance Policy provides that the City Council may commit General Fund balance for specific purposes by taking formal action and these committed amounts cannot be used for any other purpose unless the City Council removes or changes the specific use through the same formal action taken to establish the commitment; and WHERAS, the Finance Director has recommended to the City Council that the General Fund Emergency Contingency Commitment of General Fund balance be established at $4.5 million which is 3 months of the budgeted operational expenditures in the City's General Fund for Fiscal Year 2010-11 as recommended by the Finance Director. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Diamond Bar, California as follows: 1. Fund Balance Policy attached hereto as Exhibit "A" is hereby approved by the City Council of the City of Diamond Bar, California. The City Manager and/or the Finance Director are each hereby authorized and empowered, for and on behalf of the City to assign fund balance to a specific purpose in accordance with and in relation to the City's Fund Balance Policy; and 2. The City Council hereby establishes and approves the General Fund Emergency Contingency commitment of General Fund balance at $4.5 million which is 3 months of the budgeted operational expenditures in the City's General Fund for Fiscal Year 2010-11. PASSED, APPROVED AND ADOPTED this _ day of _, 2011. Steve Tye, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of _, 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar Exhibit A City of Diamond Bar The Fund Balance Policy for the City of Diamond Bar Purpose The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund balance also provides cash flow liquidity for the City's general operations. Classification of Fund Balances A fund's equity — commonly referred to as "fund balance" — is generally the difference between its assets and its liabilities. In accordance with Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Government Fund Type Definitions, fund balance will be displayed in the following classifications depicting the relative strength of the spending constraints placed on the purposes for which resources can be used: • Nonspendable fund balance — The portion of a fund balance that includes amounts that cannot be spent because they are either (a) not in a spendable form, such as prepaid items, inventories of supplies, or loans receivable; or (b) legally or contractually required to be maintained intact, such as the principal portion of an endowment. This category was traditionally reported as a "reserved" fund balance under the old standard. • Restricted fund balance — The portion of fund balance that can be used only for those purposes that are specified by their providers, such as grant ' ers, bondholders, or higher levels of government. It is important to note that these resources are constrained by external parties. • Committed fund balance — The portion of a fund balance that includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government's highest level of decision-making authority, and remains binding unless removed in the same manner. This category was traditionally reported as a "designated" fund balance under the old standard. • Assigned Fund Balance — The portion of a fund balance that includes amounts that are constrained by the government's intent to be used for specific purposes, but that are neither restricted nor committed. Such intent needs to be established at either the highest level of decision-making, or by an official designated for that purpose. This category was traditionally reported as a "designated" fund balance under the old standard. • Unassigned Fund Balance — The portion of a fund balance that includes amounts that do not fall into one of the above aforementioned categories. The General Fund is the only fund that should report this category of fund balance. This category was traditionally reported as an "undesignated" fund balance under the old standard. 1 Exhibit A Since there are practical and/or legal limitations on the use of non -spendable or restricted fund balances, they are not subject to the fund balance policies. The fund balance policies are relevant to the unrestricted fund balances, which include committed, assigned, and unassigned fund balances. Authorization and Action to Commit Fund Balance The City Council is the government's highest level of decision-making authority. A resolution approved by the Council at a City Council meeting is required in order to establish, modify, or rescind a fund balance commitment. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. Authorization and Action to Assign Fund Balance The City Council may assign fund balance to a specific purpose in relation to this fund balance policy. By resolution, the Council has also authorized the City Manager and/or the Finance Director to assign fund balance. Assignments of fund balance by the City Manager and/or the Finance Director do not require formal action by the City Council; however, each assignment must be approved by either of the authorized officials before the item can be presented in the financial statements. Minimum unassigned Fund Balance The City will strive to maintain an unassigned fund balance of 3 months of the budgeted operational expenditures in the City's General Fund. The purpose of this unassigned balance is to alleviate significant unanticipated budget shortfalls and to ensure the orderly provisions of services to citizens. Should unassigned fund balance fall below the goal or has a deficiency, the City will seek to reduce expenditures prior to increasing revenues to replenish fund balance within a reasonable timeframe. The City will try to avoid using fund balances for recurring operational expenditures. To the extent that the unassigned fund balance exceeds the minimum target, the City may draw upon the fund balance to provide cash financing for capital projects or other one-time purchases. Order of EXDenditures of Fund When multiple categories of fund balance are available for expenditure (for example, a construction project is being funded partly by a grant, funds set aside by the City Council, and unassigned fund balance), the City will start with the most restricted category — spending those funds first — before moving down to the next category with available funds. IN Agenda No..6.3 CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 14, 2011 CALL TO ORDER: Chair House called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Jennifer Mahlke, Kenneth Mok, Vice Chair Liana Pincher and Chair Kevin House Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Molina, Associate Engineer; Christian Malpica-Perez, Associate Engineer (Traffic), and Stella Marquez, Senior Administrative Assistant. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION:' Commissioner Carrera nominated Commissioner Pincher to serve as Chair of the Traffic and Transportation Commission. Commissioner Mok seconded the nomination. No further nominations were offered. Roll Call vote: Carrera Yes Mahlke Yes Mok Yes Pincher Yes House Yes Chair Pincher nominated Commissioner Carrera to serve as Vice Chair. Commissioner House seconded the nomination.. No further nominations were offered`. Roll Call vote: Carrera Yes . Mahlke Yes Mok Yes Pincher Yes House Yes APRIL 14, 2011 PAGE 2 T&T COMMISSION 1. APPROVAL OF MINUTES: A. Minutes of the February 10, 2011 regular meeting. - C/Carrera moved, C/House seconded, to approve the February 10, 2011 minutes as presented. Motion carried by the following Rall Call vote: AYES: COMMISSIONERS: House, Mok, VC/Carrera, Chair/Pincher NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Mahlke ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: None Offered 111. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: January, February, March 2011 2. Collisions: January, February, March 2011 3. Street Sweeping: January, February, March 2011 IV. OLD BUSINESS: A. NTMP — Cleghorn Drive/Gold Nugget Avenue Neighborhood Project. Update. AE/Molina provided background information on.the NTMP programand how staff responded to residents' concerns and presented staff's report. She recommended that the Traffic and Transportation Commission receive and file the update on the Cleghorn Drive/Gold Nugget Avenue Neighborhood Traffic Management Project. C/House was impressed that the tools work so well and thanked staff for their work: . VC/Carrera .asked where the: stop sign was installed. AE/Molina used the overhead to show that there was one stop for traffic along Gold Nugget` at Cleghorn Drive and a second stop baronCleghorn Drive at Clear Creek Canyon. VC/Carrera asked if staff ever recorded the data during different periods of the day. AE/Molina responded that staff receives and tallies the data by hour. .. For the purposes of this report, staff provided the Commissioners with the overall 85% speed for each day. The breakdown' of the data shows volumes that are high in the morning and evening during'peak hours.: V1. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/House asked if the City Council received the NTMP updates. PWD/Liu responded that the City Council does not receive as much detail as the Commission; however, staff provides weekly updates to the Council on a number of projects and programs. C/House felt 'there was a lot of very good information the Council should have. AE/Molina indicated that the Council is given the table but not. the presentation.. PWD/Liu said that over, the years, Council Members have participated in the NTMP neighborhood meetings. VC/Carrera stated that there are, so many traffic concerns the City has no control over such as the surrounding traffic but there are things that the City can do and these programs are excellent and successful. He is concerned that when a neighborhood cannot get the 67 percent required signatures, he wonders if the folks that do not sign in favor participate in the neighborhood meetings and understand how successful they are.. VC/Carrera asked.that tonight's meeting be adjourned in .memory of Helen Doss, retired teacher and educational advocate. C/Mok echoed his colleague's sentiments about staffs good work and presentation. He attended the State of the City event last.week and was very impressed by staff's video production which 'spoke volumes to the City's efforts to keep the residents informed about what is going on in the City. Kudos to AE/Molina, SE/Yee and AE/Ching. C/Mahlke said `she appreciated the warm welcome and.the transitional assistance from staff. Part of the reason she was enthusiastic about coming on board with the Commission was her understanding of the NTMP program, because the idea of creating communication and cooperation within the community speaks volumes about. who we are in D.B. and why everyone wants to Live here and make it an even better community. VIII: INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System :Project AE/Malpica-Perez explained how the system works and the reason .for the. backup system.: He reported that there are eight signalized intersections equippedwith this system and an additional 11,siggalized intersections are to be installed. Staff expects r. the finallans b mid -Ma P Y Y; APRIL 14, 2011 PAGE 4 T&T COMMISSION . B. Brea Canyon Cut -Off @ SB SR57 Off -Ramp — Traffic Signal Project - AE/Malpica-Perez stated,that this is a new traffic signal and Caltrans has issued the encroachment permit for construction. Edison is currently designing the electrical extension line to feed the new traffic signal. Staff expects final design by mid-May with construction to commence by the end of May. Chair/Pincher asked if Caltrans would own the signal and the City would pay for it. PWD/Liu responded that she was correct and the funding, sources are. the fees accumulated through the traffic impact fees from past development projects. For many years, the City has attempted to get Caltrans to pay for it and due to the lack of response, the City.determined to pay for it and transfer ownership to Caltrans. C. Street Sweeping Services - PWD/Liu stated that the current service provider has been in the City for about 10 years. Last month, staff went out with a new RFP (Request for Proposal) and received a total of six responses, all of which were very competitive. The lowest bidder is also the current provider and the fee they propose for D.B. is even lower than the current fee. - D. Multi -Year CIP Comprehensive Infrastructure Management Plan SE/Yee reported that there is an -effort. underway to do a multi-year infrastructure management plan for sewer and storm drain systems, the goal of which' is to establish an inventory and conditions assessment of the infrastructure to use in developing a multi-year program to maintain systems. E. Industry's Grand Avenue Bridge Widening/Interchange Project— SE/Yee stated that the project moves forward as part of the 57/60 confluence project. F. SR57/60 Interchange "Big Fix" - PWD/Liu explained that this interchange project is included in the overall L.A. County long range transportation plans. However, the timeline is in the 2020's and beyond. Currently, staff is working to build and gain regional and national support for the overall project. Last month, staff and Council Members were in Washington D.C. to make certain that this project remains at the forefront of the planning process due to the ongoing regional traffic concerns: Chair/Pincher asked PWD/Liu to compare today's cost to 2020 costs for the "Big Fix" and PWD/Liu responded that the difference would be. substantially more. If this is postponed to the programmed year 2029, the cost to .include Grand Avenue could skyrocketto $1 billion; therefore, it makes sense to obtain the money at today's costs. VC/Carrera asked if the County and :Caltrans were consistent and, PWD/Liu responded yes, they work very closely with Metro, Caltrans and LA County.. G. NTMP -- Briar Creek Road/Decorah Road INeighbarfioodllfllillow Creek Nei I9 i nts along Briar CreekIDecorah Road have completed their{condsensushprocedss and are ready to move forward p APRIL 14, 2011 PAGE 5 T&T COMMISSION with final concept for the project. The Willow Creek neighborhood is currently working towards gaining the necessary 67% of household support needed to move forward. H. Lemon Avenue On/Off-Ramp Project—AE/Molina reported that staff held its monthly project development team meeting last week. The critical path for this project is the right-of-way agreement, an agreement that includes the State, D.B. and the City of Industry. The right-of-way agreement will allow the State to proceed with the partial acquisitions on five residential and two commercial properties that are required to accommodate this project. Staff hopes to present the agreement to Council for consideration in :Maya If that occurs, right-of-way acquisitions are expected to take anywhere from 12-18 months. with construction commencing thereafter. I. Residential Area - 7/Zone 5 Road Maintenance Project—AE/Molina stated that this project is currently being advertised for bids. The Engineer's estimate is $1.69 million and the scheduled bid opening is May 9th J. Brea. Canyon Road Drainage Improvement Project — AE/Molina indicated that this project was completed this week and the `notice of completion was taken to Council on March 1st. The final cost was $85,250.30, about $8,500 under budget. K. 2010-2011 CDBG Curb Ramp Project — AE/Molina reported that this project was completed in March and the notice of completion was approved by Council on April 5th: A total of 44 new curb ramps were constructed in the Calbourne, Golden Prados and Adel/Gerndal neighborhoods. Due to the availability of additional CDBG funding, staff issued a project change order for eight additional ramps: The total cost for the project was $76,540: L. Speed Limit Signs in Front of Diamond Bar High School SE/Yee reported that this item was brought to the attention of staff by C/House, in February. At the time, there was a "Reduce Speed to 25 mph When Children are Present" sign in the westbound direction only. Since that time, staff has installed a sign in the eastbound direction as well. PWD/Liu congratulated Chair/Pincher and.VC/Carrera and thanked outgoing pP w Commissioner Mahlke and introduced staff members. ed ne Chair/House for his work and support of .staff.. He welcomed IX. .SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. APRIL 14, 2011 PAGE T&T COMMISSION ADJOURNMENT: There being no. further business to come before the Traffic and Transportation Commission, Chair/Pincher adjourned the meeting at 8:14 p.m. in memory of Agenda 4 8.2 Meeting Date June 7, 2011 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, city Ma 4 TITLE: Appointment to the Wildlife Corridor Conservation Authority Advisory Committee. RECOMMENDATION: Appoint a new member. FINANCIAL SUMMARY: No Fiscal Impact. ce N On May 3, 2011 the City Council approved a recommendation by Mayor Tye to appoint Mangal Gulshan to serve as a member of the .Wildlife Corridor Conservation Authority Advisory Committee. Unfortunately Mr. Gulshan resigned on May 26, 2011. A Notice of Vacancy was posted on May 27t and placed on the City website. Recently, staff received a resume/application from David DeMers requesting to be considered as the City's representative to the WCCA Advisory Committee. PR ARED PR To ye ibbms, City Clerk Tommye Cribbins City Clerk, Diamond Bar 21825 East Copley Dr. Diamond Bar, CA 91765 2 May, 2011 RE: Letter of interest to serve as the City of Diamond Bar representative to the Wildlife Corridor Conservation Authority advisory committee. Ms. Cribbins, My name is David De Mers and I am an 11 year resident of Diamond Bar. I am very interested in serving the City on the Wildlife Corridor Conservation Authority advisory committee. I currently serve as the Deputy Director of the San Gabriel Valley Conservation Corps (SGVCC) and, I believe, I would be a good fit to serve the needs of the City of Diamond Bar, and her residents, by utilizing the network of local, county, state, and federal park and open space partnerships that I have developed over the recent years. I would be honored to serve the city in this or another capacity if the opportunity is available. Please feel free to contact me with any questions. Sincerely, \ ,. David P. De Mers 22935 Happy Hollow Rd. Diamond Bar, CA 91765 909-268-6806 22935 Happy Hollow Rd, Diamond Bar, CA 91765 • 909-268-6806 • dpdemers@verizon.net Experience July 2007 -Present Deputy Director San Gabriel Valley Conservation Corps EI Monte, Ca Jul. 2007 -Present -Deputy Director Responsibilities include planning, managing and overseeing Operations, Education, Accounting and Case Management for grants and contracts exceeding $3.5 million and serving more than 150 youth ages 16-24 annually. Nov. 2007 -Certified Trainer- C -Tech Trained as a Certified Trainer for Introduction to Telecommunications, Copper Cabling and Fiber Optic Cabling. Trained and Certified 14 participants in C -Tech curriculum January 2000 -July 2007 Store Manager Bed Bath & Beyond West Covina, Ca Oct. 2004 -Jul. 2007 -Store Manager Responsibilities include planning, managing and overseeing Operations, Customer Service, Buying and Merchandising within retail stores from $6412 million sales annually. Jun. 2000 -Oct 2004 -District Operations Manager Responsibilities included planning, overseeing and training all operational processes for 16 stores. Daily communication with District Manager regarding store performance and corrective action, where necessary. Primary responsibility was managing in and outbound freight process for those stores. Training store management to be self sufficient on freight handling and efficiency of task. Training and holding store management accountable on shrinkage, safety and IT processes. Lead manager responsible for opening 12 new stores within 4 years. Jan. 2000 -Jun. 2000 -Store Operations Manager Responsibilities included managing and holding store staff accountable for freight, shrinkage, safety, customer service, HR and stockrooms. Established a freight management process to significantly increase efficiency of task July 1998 -December 1999 Mervyn's Logistics Manager(Operations) Cerritos, CA ■ Oct. 1998 -Dec, 1999 -Logistics Manager Responsibilities included managing and holding store staff accountable for freight, shrinkage, safety, customer service, HR and stockrooms. Established and maintained stockroom replenishment process using barcodes to control locations of stock. • Jul. 1998 -Oct 1998 -Team Leader (Manager) Responsibilities included managing and holding department associates accountable for customer service and department standards. November 1987 -July 1998 JCPenney Brea, CA Senior Merchandise Manager May 1993 -Jul, 1998 -Senior Merchandise Manager Responsibilities included planning, buying and merchandising departments. Jan 1989 -May 1993 -Department Manager Responsibilities included planning, buying and merchandising departments. Nov. 1987 -Jan 1989 -Sales Associate Responsibilities included maintaining customer service and merchandising standards within the department. Military 1984-1992 California & Kentucky Army National Guard Los Alamitos, CA Specialist 4th Class ■ 1992 Honorable Discharge • 1990-175°i Medical Brigade Soldier of the Year • 1990-143d Evac Hospital Soldier of the Year