The URL can be used to link to this page

Home My WebLink About05/03/2011 n.".. .i�1iteay ., mop., '"S"�h+ �'�'„ �.0-�,tt,�.,�•��tiiS..ar.�zui-Y.,-.ia .J.� � ` I � as��,.w�.7•:,u, � a ': t a. 1�.l r �.... sa.. City Of v Diamond ar ® Counci,l Aenda CitY Tuesday, May 3, 2011 5: 15 p.m. — Closed Session — Room CC-8 5:30 p.m. — Study Session— Room CC-8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Ling-Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City-Attorney Michael Jenkins 6 City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,and are available for public inspection. If you have questions regarding an agenda item,please contact the City Clerk at(909)839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990,the City of Diamond Bar requires that any person in need of any type of special equipment,assistance or accommodation(s)in order to communicate at a City public meeting,must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking,eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. [ I DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time-Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time-Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ciJiamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7-30-a.m.-and_5-3.0_p..m.._M_onday_through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays HELPFUL PHONE NUMBERS Copies of agendas, rules of the.Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEINGBROADCAST,.LIVE .FOR vIEWI ,NG ON TIME WARNER CABLE CHANNEL 3 AND UER'IZON,:FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVERTHE INTERNET AND BY REMAINING IN THE ROC?M YOU ARE GIVING YOUR PERMISSION TO BE::TELEUISED THIS MEETING WILL BE.RE BROADCAST EVESATURDAY AND SUNDAY ATR00 A RY M AND .: ALTERNATE TUESDAYS AT 8:00 O:M AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WVVVU CITYOFDIAMONDBAR COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 3, 2011 Next Resolution No. 2011-12 Next Ordinance No. 04 (2011) CLOSED SESSION: 5:15 p.m., Room CC-8 Public Comments on Closed Session Agenda 00. Government Code Section 54956.9(c) — Initiation of Litigation 3 Cases. STUDY SESSION: 5:30 p.m., Room CC-8 ® Review of Draft Budget for FY 2011-12 —Discussion and Action. Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Cantor Paul Buch Temple Beth Israel ROLL CALL: Council Members Everett, Herrera, Tanaka, Mayor Pro Tem Chang, Mayor Tye APPROVAL OF AGENDA: Mayor Written materials distributed to the City Council within 72 hours of the City Council , meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. May 312011 PAGE 2 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaiming May, 2011 as "Water Awareness Month". 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally. cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary) There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the . City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 10, 2011 - 7:00 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — May 12, 2011 - 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.3 City Council Meeting — May 17, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 2186 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of April 19, 2011 —Approve as submitted. (b) Regular Meeting of April 19, 2011 —Approve as submitted. 6.2 Ratification of Check Register— Dated April 14, 2011 through April 27, 2011 totaling $1,217,685.46. Recommended Action:.. Ratify. Requested by: Finance Department May 3, 2011 PAGE 3 6.3 Treasurer's Statement- Month of March, 2011. Recommended Action. Approve. Requested by: Finance Department 6.4 Award of Contract with R.F. Dickson Company, Inc. for Street Sweeping Services. Recommended,Action. Award: Requested by: Public Works Department 6.5 Approve Extension of Contract Agreement with MCE Corp. for Three Years (FY 11-12, FY 12-13 and FY 13-14) for Street Maintenance Services. Recommended Action: Approve. Requested by: Public Works Department 6.6 Authorize City Manager to Enter into an Agreement with Protection Design and Consulting (PDC) for Fire Sprinkler System Design Work Associated with New City Hall in an Amount Not to Exceed $30,000; and Rescind Amendment No. 2 to the Professional Services Agreement with LPA Consultants. Recommended Action: Approve and Rescind. Requested by: City Manager 6.7 Adopt Resolution No. 2011-XX: Approving a Loan Program within the Section 457 Deferred Compensation Plan Administered by ICMA- RC. Recommended Action: Adopt. Requested by: City Manager 7. PUBLIC HEARINGS:. None. 8. COUNCIL CONSIDERATION: 8.1 Approval of FY 2011-12 City Council Goals and Objectives.; Recommended Action: Approve. May 3, 2011 PAGE 4 Requested by: City Manager 8.2 Approve Appointment to the Wildlife Corridor Conservation Authority Advisory Committee. Recommended Action: Approve. Requested by: Mayor Tye 9. COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City of Diamond Dar City Manager's Draft Recommended Fiscal Year 2011-2012 General Fund Budget City Council Study Session — May 3, 2011 Introduction Difficult economic conditions continue to present challenges to cities across the state. The overall economic turmoil, record low interest rates, and shaken consumer`confidence will continue to impact the City's expected revenues in FY 2011-12. With these factors in mind, staff expects sales, property, and transient occupancy (TOT) tax receipts, investment returns, and revenue-generating new construction to remain relatively flat, or at best, slightly above last year's reduced levels. Economic forecasts continue to indicate that a meaningful recovery may take several more years. State.Budget The state's budget woes continue, with the resolution of a multi-billion dollar deficit still outstanding. As always, the threat of raids on local funding sources remains. So far, much of the discussion .in Sacramento has focused on significant redevelopment reform or outright elimination that would ultimately have no impact on Diamond Bar. Staff will continue to monitor the state's budget proposals to'protect Diamond Bar's funding. Goals & Objectives Each year, concurrent with the budget, the City Council reviews its Goals and Objectives. At the April 19, 2011 City Council Study Session the. City Council evaluated progress towardaccomplishment of the goals established for Fiscal Year 2010-2011 and recommended amendments to the list. The amended Goals & Objectives are to be considered by the Council in open session this evening, and upon approval, will be incorporated into the approved budget document. City Manager's Draft Recommended Budget Diamond Bar's 22 years of careful fiscal management have provided the means to withstand this economic crisis without resorting to the cuts in public safety or City personnel, street and facility maintenance, or other programs faced by so. many other public agencies. Careful planning at mid-year and the extremely conservative revenue estimates and requested expenditures contained in the recommended budget allow current service levels to be maintained despite the continued expectation of limited resources. This proposed budget also continues the practice of maximizing the impact of special funds and grants to provide minimize impacts on the General Fund. The City Manager's Draft Recommended Budget reflects the following: Estimated General Fund Resources: .$23,029,767 Requested Appropriations: $22,950,321 Estimate General Fund Surplus: $79,446 The Draft budget includes the use of $4,110,269 in General Fund Reserves for various appropriations (further itemized below), mostly associated with the completion of the design, construction, and furnishing of the new City Hall facility. Accounting for this recommended use of reserves and the. estimated surplus listed above, the City's overall General Fund Reserve will be reduced from . $21,202,708 to $17,171,885. Estimated Resources - $23,029,767 Estimates reflect very slight increases in each revenue account, but remain nearly level with FY 10-11 projections, Property Taxes, $3,831,820 - An estimated increase of. $29,700. However, further property reassessments (as a result of the struggling real estate market) may result in reduced or flat property tax, revenues in the coming years. ® Other Taxes & Fees, $5,482,000 — An estimated increase of $47,869. This category includes sales tax, sales tax compensation, TOT, property transfer tax, and the City's share of franchise fees. State Subventions, $4,780,280 - An estimated increase of $57,510. This category is primarily made up of estimated VLF and motor vehicle in - -- lieu-dollars: — ----- _ From Other Agencies, $0 - The economic crisis has severely limited the funds available from other agencies for specific one-time programs and projects. While some funds may eventually become available, staff has taken a conservative budget approach in this category, with no expectation of receipt. Fines Forfeitures, $4.95,800 —An estimated increase of$500. Current Service Charges, $1,776,007 An estimated% increase` of $123,509. This category reflects planning, building, engineering, 2 recreation, and waste hauler fees. The increase is primarily a result of the adoption of a new fee schedule and the expectation of slightly higher permit activity: Use of Money & Property, $1,152,700 — An estimated increase of $4,090. Investment growth continues to be severely limited by record-low interest rates. Requested Appropriations- $22,950,321 The following appropriations of significance are incorporated into the recommended budget. Personnel/Benefits — As presented, the budget contains no cost of living adjustment (COLA) for employees. The City's Personnel Rules and Regulations specifies that the City Manager may request City Council authorize a COLA for City employees The Rules further specify that the formula to determine the cost of living adjustment is a comparison of March the current year as compared to March the previous year per the federal CPI Index for Wage Earners & Clerical Workers. Should the. Council choose to provide a COLA adjustment, the increase per the CPI index mentioned above is 3.5%. This would result in a personnel cost increase of approximately $250,000. The recommended budget also maintains "freezes" on four vacant positions budgeted at 50%. This results in a savings of approximately $160,000 in salaries and benefits. A $25 increase in the employee's benefit allotment is recommended to account for the upward cost of medical insurance. A 4%adjustment to the City's group insurance rate and a 1% increase in PERS costs is also incorporated.: The total cost for these benefit adjustments is approximately $20,000. Law Enforcement—The City's public safety contract with the Los Angeles County Sheriff's Department will increase by 3.07% to $5,701,439. Diamond Bar Sheriff's personnel levels remain unchanged from last year. Use of Fund Balance Reserves - $4,110,269 The recommended budget includes the use. of reserves to fund the following items: - City Hall Project, $3,734,412 Following the $9.97 million purchase of the new City Hall/Library facility in FY 10-11, significant work must be 3 completed prior to opening in late 2011. ,These one-time costs. include final architectural design,.construction/FF&E, and relocation expenses . Due to the one-time nature of these costs, it is recommended they be funded with reserves. The City Council may still consider financing options for the building's purchase and renovation at a later date. Financing all or a portion of the cost would replenish reserves, but would result in debt service costs and annual payments that are not .incorporated into the. recommended budget at this time. ® Transfer Out - LLADs, $113,357 - To maintain current service levels, the City's Lighting and Landscape Assessment Districts (LLADs) remain subsidized by General Fund reserves. Fund deficits in Districts 38 ($16,142), 39 ($60,442), and 41 ($36,773) continue to rise, with a projected increase of $24,051 over last year's expenditures is identified in the proposed budget. Economic Development, $112,500 - Since 2001, the Council has regularly set aside reserves to fund non-personnel economic development activities. This year's recommended amount is allocated primarily for planning documents and related work for a number of potential sites. ® Professional Services -$150,000 -To complete implementation of the City's approved Housing Element will require an EIR and zone changes to be completed by a professional consultant. This stand-alone expense is recommended to be funded with reserves. Conclusion The FY 11-12 City Manager's Draft Recommended Budget is a result of continued cooperation with each of the City's departments to implement - — --. innovative budget methods that maintain service levels in spite of economic conditions. While we expect the economy to -slowly recover over the nextfive - years, this careful budgeting approach must be maintained to ensure residents and business owners continue to benefit from the programs the City provides. Following tonight's discussion and Council direction, staff anticipates the final budget document will be presented to the Council for adoption. at the May 17, 2011 City Council meeting. . 4 , CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2011-12 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES Property Taxes $3,804,406 $3,840,000 $3,802,120 $3,831,820 Other Taxes 4,754,604 5,222,000 5,434,140 5,482,000 State Subventions 4,632,803 4,610,000 4,722,770 4,780,280 From Other Agencies 254,215 10,000 0 0 Fines and Forfeitures 607,936 523,500 495,300 495,800 Current Services Charges 1,495,905 1,872,628 1,652,498 1,776,007 Use of Money&Property 1,206,433 1'192 200Y' 1,148,610 1,152,700 Transfers-In Other Funds 1,371,877 1,401,636 1,393,001 1,400,891 Fd Balance Reserves 1,424,502 12,427,964 10,224,491 4,110,269 Total Estimated Resources $19,552,681 $31,099,930 $28,872,930 $23,029,767 APPROPRIATIONS City Council $158,566 $164,100 $159,250 $165,992 City Attorney 149,700 265,000 250,000 265,000 City Manager/City Clerk 1,037,040 987,190 965,340 1,105,264 Finance 415,649 402,206 396,506 406,931 Human Resources 173,767 206,280 160,380 180,989 Information Systems 820,219 746,485 743,240 734,417 General Government 1,142,457 1,208,059 1,140,500 1,173,516 Civic Center 0 12,321,255 10,106,885 4,039,243 Public Information 528,795 515,470 515,470 504,393 Economic Development 133,746 195,426 141,600 196,705 Law Enforcement 5,321,706 5,549,800 5,354,250 5,706,439 Volunteer Patrol 5,082 9,250 5,500 9,250 Fire 7,359. 11,500 7,500 11,500 Animal Control 126,716 131,780 131,780 134,645 Emergency Preparedness .50,085 76,140 58550 71,040 Community Dev./Planning 463,154 517,770 485,620 639,138 Building&Safety 304,351 400,000 399,500 339,100 Neighborhood Improvement 285,351 310,750 306,750 313,709 Community Services Admin 301,330 282,590 286,555 317,637 Diamond Bar Center-Oper. 827,748 901,200 669,250 997,585 Park Operations 1,010,773 912,226 925,326 910,580 Recreation 1,580,727 1,675,955 1,736,375 1,754,525 Public Works-Admin 679,870 580,850 513,500 584,503 Engineering 361,450 284,850 286,975 288,553 Road,Maintenance 1,099,637 1,211,500 1,210,400 1,214,460 Landscape Maintenance 320,387 341,500 358,990 367,038 Transfer-Out Other Funds 1,602,180 907,877 926,837 518,169 Total Appropriations 18,907,845 31,117,009 28,242,829 22,950,321 Excess Resources over Appropriations $644,836 ($17,079) $630,101 $79,446 Fund Balance Reserves @ Beg of Year 31,576,764 30,797,098 30,797,098 21,202,708 Less Less Uses of Fd Bal Reserves (1,424,502) Pp P rY er (10,224,491) (4,110,269) (12 427 964) Estimated Fd Bal Reserves @ 06/30 30,797,098 18,352,055 21,202,708 17,171,885 Uses of Fund Balance Reserves: City Hall Purchase 9,917,000 9,887,685 City Hall Expansion/Move 2,111,615 3,734,412 Prof Services-EIR and Zoning Changes 150,000 Economic Development 112,500 32,500 112,500 Irrigation Controller System Transfer out-LLADS 71,849 89,306 113,357 Transfer out-Self Ins Fd 0 Transfer out-CII?Fund1,424,502 215,000 <i_t.,,ts i rt!215000;r 0 1,424,502 12,427,964 10,224,491 4,110,269 UND GENERAL F REVENUE SUMMARY CITY OF-DIAMOND BAS GENERAL FUND ESTIMATED REVENUE FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested Property Taxes 30010 Current Secured 3,516,498 3,525,000 3,528,060 3,554,630 30020 Current Unsecured 170,799 165,000 168,580 169,850 30050 Supplemental Roll 77,170 110,000 71,180 72,340 30100 Prior Year Property Tax (6,411) 5,000 (8,210) (8,000) 30200 Misc. Property Taxes 1,956 15;000 1,770 2,000 30250 Interest Penalties&Delinquencies 44,394 20,000 40,740 41,000 Total Property Taxes 3,804,406 3,840,000 3,802,120 3,831,820 Other Taxes 31010 Sales Tax 2,371,627 2,350,000 " 2,420,330 2,507,770 31011 Sales Tax Compensation Fund 437,697 766,000 886,810 838,230 31200 Transient Occupancy Tax 569,916 570,000 591,000 600,000 31210 Franchise Tax 1,115,980 1,306,000 1,306,000 1,306,000 31250 Property Transfer Tax 259,384 230,000 230,000 230,000 Total Other Taxes 4,754,604 5,222,000 5,434,140 5,482,000 Subventions-Stater 31340 Homeowners Exemption 32,881 35,000 35,000 35,000 31700 Motor Vehicle in Lieu (VLF) 173,287 155,000 199,770 223,280 31701 VLF-Property Tax in Lieu 4,426,635 4,420,000. 4,488,000 4,522,000 Total Subventions-State 4,632,803 4,610,000 4,722,770 4,780,280 From Other Agencies 31620 FEMA Revenue 0 31635 Fed Grants_ 0 0 31856 Ofc of Tr Safety Grants 5,652 10,000 0 31900 Intergovt Revenue-Other Cities 24,118 0 0 31955 MWD Wtr Conservation Grant 224,445 Total From Other Agencies 254,215 10,000- 0 0 Fines&Forfeitures 32150 Vehicle Code Fines 387,785 335,000 310,300 310,300 32200 General Fines 27,698 24,000 24,000 24,000 32210 Municipal Code Fines 2,325 1,000 1,000 1,000 32230 Parking Fines 168,862 145,000 140,000 140,000 32250 Vehicle Impound Fees 21,266 18,000 19,500 20,000 32270 False Alarm Fees 0 500 500 500 Total Fines&Forfeitures 607,936 523,500 495,300 495,800 " Current Service Charges: Building Fees: 34110 Building Permits 157,201 215,700 124,438 170,000 34120 Plumbing Permits 18,020 18,130 16,069 18,750 34130 Electrical Permits 21,596 21,800 16,985 19,800 34140 Mechanical Permits 13,730 14,500 11,214 13,000 34200 Permit Issuance Fee 33,152 34,200 26,778. 31,250 34250 Inspection Fees 9,397 8,000 3,724 4,500 34300 Plan Check Fees 153,205 154,000 93,168 110,000 34310 Plan Retention Fee - 3,417 4,000 3,589 4,200 34350 SKIP Fees (553) 1,000 164 1,200 34355 Building Standards Adm Fee (190) 200 .300 Sub-Total 408,975 471,530 296,129 373,000 Planning Fees: 34430 Current Planning Fees 61,808 55,000 57,747 47,500 34560" Business License Fees 18,168. 15,000 16,324 14,200 34561 Business License Late Fees .1,07D:. 1,000 2,950 1,000 Sub-Total 81,046 71,000 77,021 62,700 CITY OF DIAMOND,BAR GENERAL FUND ESTIMATED REVENUE FY 2011-2012 FY 2009-10 _. FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested Engineering Fees: 34610 Engr-Plan Check Fees 49,645 45,000 : 25,000 25,000 34620 Engr-Address Change Fee 3,954 3,500 3,500 5,000 34630 Engr-Encroachment Fees 9,577 8,000 15,000 15,000 34640 Engr-Inspections Fees 24,438 20,000 20,000 35,000 34650 Soils/Traffrc/Misc Engring Fees 44,443 50,000 40,000 40,000 34660 Traffic Mitigation-Engineering 0 67,000 67,000 82,000 34662 Waste Hauler Fees 200,000 200,000 206,000 34665 Industrial Waste Fees 18,208 20,000 20,000 30,000 Sub-Total 150,265 413,500 390,500 438,000 Recreation Fees: 34720 Community Activities 74,698 93,000 93,000 95,370 34730 Senior Activities 52,844 61,590 61,590 61,440 34740 Athletics 92,452 105,862 105,862 103,101 34760 Fee Programs 232,226 245,646 245,646 251,896 34780 Contract Classes 307,231 315,000 287,250 295,000 34800 Special Event Fees 96,168 95,500 95,500 95,500 Sub-Total 855,619 916,598 888,848 902,307 - Total Current Service Charges 1,495,905 1,872,628 1,652,498 1,776,007 Use of Money and Property: 36100 Investment Earnings 276,379 300,000 286,110 290,000 36600 Returned Check Charges (504) 1,000 1,000 1,000 36610 Rents&Concessions 191,677 186,000 191,500 196,000 36615 DB Center Rental 650,179 615,000 580,OOD 580,000 36618 Facility Security 0 22,700 19,000 22,700 36620 Heritage Pk Bldg Rental 24,388 25,000 25,000 25,000. 36625 Parks&Fields Rental 32,926 25,000 20,000 20,000 36630 Sale of Fixed Assets 2,632 1,000 1,000 1,000 36636 Utility Easement ..1,000 1,000 1,000 1,000 36640 Sale of Promotional Items 16 500 0 0 36650 Sale of Printed Material 4,743 3,000 2,500 3,000 36660 Donations 3,179 5,000 5,000 5,000 36800 Property Damage-Pub Wks 9,085 2,000 15,000 5,000 36810 Property Damage-Parks 1,643 4,000 500 2,000 36900 Miscellaneous Revenue 9,090 1,000 1;000 1,000 Total Use of Money and Property 1,206,433 1,192,200 1,148,610 1,152,700 Transfers In-Other-Funds: --- 39110 Transfer in-Measure R 63,750 39111 Transfer In-Gas Tax Fund 1,011,900 946,060 878,988 951,319 39113 Transfer In-Prop C Fund 9,000, 0 D 0 39115 Transfer In-'Int.Waste Mgt. Fd 168,112 90,000 100,000 102,550 39123 Transfer In-Safe Parks Fd 84,998 116,978 . 101,663 0 39125 Transfer In-CDBG Fd 25,000 25,000 114,000 39126 Transfer In-COPS Fund 94,887 104,000 104,000 105,685 39127 Transfer In-Narc Asset Forfeiture 107,600 107,600 115,337 39129 .Transfer In-EB Justice Grant Fd 2,980 12,000 12,000 12,000 Total Transfers In-Other Funds 1,371,877 1,401,638 1,393,001 1,400,891.r Fund Balance Reserves Use of Fund Balance Reserves 1,424,502 12,427,964 10,224,491 41110,269 GENERAL FUND TOTAL $19,552,681 $31,099,930 $28,872,930 $23,029,767. CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $23,029,767 PROPERTY TAXES 3,831,820 Current Secured (30010) Amount Budgeted: 3,554,630 .753% base year inflation factor from SBOE Current Unsecured(30020) Amount Budgeted: 169,850 Historical Supplemental Roll (30050) Amount Budgeted: 72,340 Historical Prior Year Property.Tax(30100) Amount Budgeted: (8,000) Historical Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical Interest Penalties&Delinquencies (30250) ; Amount Budgeted: 41,000 Historical OTHER TAXES ; 5,482,000 Sales Tax(31010) Amount Budgeted: 2,507,770 Based on HdL FYI O's projection Sales Tax Compensation Fund.(31011) Amount Budgeted: 838,230. 25%of Sales Tax Budget-to be received periodically from the State assuming State backfills the revenue as promised. Transient Occupancy Tax(31200) Amount Budgeted: 600,000 Based on current yr-.annualized Franchise Tax(31210) Amount Budgeted: 1,306,000 Southern CA Edison 405,000 The.Gas Company 125,000 Time Warner 360,000 Verizon 80,000 Clear Channel 26,000. Solid Waste 310,000 Property Transfer Tax(31250) Amount Budgeted: 230,000 Based on current yr annualized. SUBVENTIONS-STATE 4,780,280 Homeowners Exemption(31340) Amount Budgeted: 35,000 Historical Motor Vehicle in Lieu(31700) Amount Budgeted: 223,280 Based on Estimates from League VLF Property Tx in Lieu (31701) Amount Budgeted: 4,522,000 ` Based on current yr -`annualized . CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 PAGE 2 FROM OTHER AGENCIES 0 Office of Traffic Safety Grants(39856) Amount Budgeted: 0 Traffic Safety&DUI Grants - FINES &FORFEITURES 495,800 Traffic Fines (32150) Amount Budgeted: 310,300 Based on current yr -annualized General Fines(32200) Amount Budgeted: 24,000 Based on current year Municipal Code Fines (32210) Amount Budgeted: 1,000 Parking Fines (32230) Amount Budgeted: 140,000 Based on current yr -annualized Vehicle Impound Fees(32250) Amount Budgeted: 20,000 Based on current yr annualized False Alarm Fees(32270) Amount Budgeted: 500 CURRENT SERVICE CHARGES: 1,776,007 BUILDING FEES: Building Permits(34110) Amount Budgeted: 170,000 170,000 Plumbing Permits(34120) Amount Budgeted: 18,750 18,750. Electrical Permits (34130) Amount Budgeted:. 19,800 19,800 Mechanical Permits(34140)' Amount Budgeted: 13,000 13,000 Permit Issuance Fee(34200) Amount Budgeted: 31,250 31,250 Inspection Fees (34250) Amount Budgeted: 4,500 4,500 Plan Check Fees(34300) Amount Budgeted: 110,000 110,000 Plan Retention Fee(34310) Amount Budgeted: 4,200' 4,200 . SMTP Fees (34350) Amount Budgeted: 1,200 Primarily remitted to State 1,200 Building Standards Adm Fee (34355) Amount Budgeted: 300 Primarily remitted to State 300 - CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY11-12 Page 3: PLANNING FEES: Current Planning Fees(34430) Amount Budgeted: 47,500 47,500 Business License Fees(34560) Amount Budgeted: 14,200 14,200 Business License Late Fees (34561) Amount Budgeted: 1,000 1,000 ENGINEERING FEES: Engr-Plan Check Fees(34610) Amount Budgeted: 25,000 25,000 Engr-Address Change Fee(34620) Amount Budgeted: 5,000 5,000 Engr-Encroachment Fees(34630) Amount Budgeted: 15,000 15,000 Engr-Inspections Fees (34640) Amount Budgeted: 35,000 35,000 Engr-Soils/Traffic/Misc.,Engr Fees(346 50) Amount Budgeted: 40,000 (includes Verizon FIOS Project) 40,000 Traffic Mitigation-Engineering(34660) Amount Budgeted: 82,000 Panda Express 82,000 Waste Hauler Fees (34662) Amount Budgeted: 206,000 Street Sweeping Fees 87,550 Solid Waste Vehicle Impact Fees 118,450 Industrial Waste Fees(34665) Amount Budgeted: 30,000 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 22,750 95,370 Cit Birthday Pa Haunted House/Fall Festival 6,500 Concert Share 16,750 Adult Excursions 27,000 7,420 DB4Youth Winter Snowfest 8,700 Candy Cane Craft Fair 4,250 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 61,440 Senior Excursions 39,690 Senior Activities 21,750 CITY OF NAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 1-12 Page 4 Athletics(34740) Amount Budgeted: 103,101 Youth Baseball 17,964 One Pitch Softball Tournament 450 Youth Indoor Soccer-Mt Calvary 11,967 Youth Basketball 33,250 Adult Volleyball 3,200 Adult Basketball 36,270 Fee Programs(34760) Amount Budgeted: 251,896 : Day Camp 140,750 Tiny Tots 111,146 Contract Classes(34780) Amount Budgeted: 295,000 Contract Classes 295,000 Special Event Fees : Amount Budgeted: 95,500 Calvary Chapel-Sheriff 95,500 USE OF MONEY AND PROPERTY 1,152,700 Interest Earnings(36100) Amount Budgeted: 290,000 Assume slight uptick in rates in 11112 290,000 Returned Check Charges(36600) Amount Budgeted: 1,000 1,000 Rents &Concessions(36610) Amount Budgeted: 196,000 Soda Machine Contract--Parks 6,000 Cell Site Contracts(2)--Peterson Park 48,000 Cell Site Contract--Eastgate Road Access 10,000 Cell Site Contracts(2)--Pantera Park 48,000 -Cell Site Contracts(3)--DBC 72,000 New Cell Site Contract(12 mo.)--Peterson 12,000 Diamond Bar Center Rental(36615) Amount Budgeted; 680,000 Diamond Bar Center Rental .580,000 Facility Security(36618) Amount Budgeted: 22,700 - -_ Facility Security, _._. -- 22;700.-: Heritage Park Bldg Rental(36620) Amount Budgeted: 25,000, Heritage Park Community Center Rental 25,000 Parks &Fields Rental(36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 8,000 Picnic Reservations 9,000 Ball Field Rental 3,000 Stage Rental 0 Sale of Fixed Assets(36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Utility Easement(36636) Amount Budgeted: 1,000 1,000 Sale of Promotional Items(36640) Amount Budgeted: 0 CITY OF DIAMOND BAR - GENERAL FUND REVENUE BUDGET DISCUSSION FYI 1-12 Page 5 Sale of Printed Material (36650) Amount Budgeted: 3,000 3,000 Donations(36660) Amount Budgeted: 5,000 5,000 Property Damage-Pub Wks (36800) Amount Budgeted: 5,000 5,000 Property Damage-Parks(36810) Amount Budgeted: 2,000 2,000 Miscellaneous Revenue(36900) Amount Budgeted: 1,000 1,000 TRANSFERS IN-.OTHER FUNDS, 1,400,891 Transfer In. Gas Tax Fund(39191) Amount Budgeted: 951,319 Utilities(001-5510-42126) Road Maintenance(001-5554-XXXX) less street sweeping&storm drainage limited to available funds 951,319 Transfer In-Prop,C Fund(39113) Amount Budgeted: 0 Transfer In-Int.Waste Mgt Fd (39115) Amount Budgeted: 102,550 Street Sweeping (001-5554-45501) 87,550 Storm Drainage(001-5554-45512) 15,000 Transfer In-Prop A Safe Prks Fund(39123), Amount Budgeted: 0 Youth Master Plan Implementation Youth At Risk Program Transfer In-CDBG Fund(39125) Amount Budgeted: 114,000 ADA Improvements-Civic Center 114,000 Transfer In-COPS Fund (39126) Amount Budgeted: 105,685 Law Enforcement Technician Position 105,685 DB Fingerprinting Program Transfer In Narc Asset Forfeiture Fd.(39127) Amount Budgeted: 115,337 Narcotics Deputy(STAR) 115,337. Transfer In-EB Justice Grant Fd (39129) Amount Budgeted: 12,000. ..Special School Patrols 12,000 Fund Balance Reserves Amount Budgeted: ' 4,110,269 4,110,2 6.9 Economic Development Exp less Personnel 112,500 Transfer-Out-LLADS. 113,357 Transfer-Out-CIP - 0 Professional Services-EIR and Zoning Changes 150;000 _.'Ne Civic Center Costs(fess CDBG[eimbursesable) 3,734,412 EXPENDITURE DETAIL BY SECTION & DEPARTMENT . CITY OF DIAMOND BAR Departent - Legislative City Councal City Attorney Cid Manager/City Clerk CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2011-2012 Organization#: 001-4010 through 001-4030 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 1,007,120 994,850 985,100 1,035,066 SUPPLIES 1,822 5,000 3,250 5,000 OPERATING EXPENDITURES 141,178 87,440 82,740 167,190 PROFESSIONAL SERVICES 1.95,186 328,500 303,500 328,500 CAPITAL OUTLAY 0 500 0 500 DEPARTMENT TOTAL $1,345,306 $1,416,290 $1,374,590 $1,536,256 DEPARTMENT INCLUDES: City Council $165,992 City Attorney 265,000 City Manager/City Clerk's Office 1,105,264 LEGISLATIVE SERVICES City Attorney 17.3% City Council 10.8% r i 1. !. is it�'��1 E �PSid r F itIA ity Mgr/City Clerk's Office 71.9% }r�.Ft... Total De artment Ex enditures -$1,536,256 CITY ®F DIAMOND BAR �gi5fat v. ESTIMATED EXPENDITURES Giry:Catiiacil:::::: FY 2011-2012 ......... b.................. FY 2009-10 FY 2010-11. FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested .,PERSONNEL SERVICES 40010 Salaries 45,449 . 44,800 44,800 44,760 40070 City Paid Benefits 1,875 5,850 2,200 5,944 40080 Retirement 8,782 6,300 6,300 6,714 40083 • Worker's Comp. Exp. 363 400 : 400 358 40085- Medicare 929 650 900 649 40090 Benefit Allotment 59,899 61,600 61,600 83,067 TOTAL PERSONNEL 117,297. 119,600 116,200 121,492 SUPPLIES 41200 Operating Supplies - 633 1,000 750 1;000 TOTALSUPPLIES 633 1,000 750 1,000 OPERATING EXPENDITURES 42112.s Photography 665 500 500' 500 42125 Telephone 2,461, 2,700 2,700 2,700 42130 Rental/Lease of Equipment ; 1,161 2,700 1,500 2,700 42315 . Membership&Dues 10.0 300. 300` 300 42320 Publications 500 .200 200 200 42325 Meetings 3 g ,959 1,100:; 1,100. 1,100 42330. Travel-Conferences 13,405 18,000 18,000 18,000 42335 Travel-Mileage&Auto Allow 18,300 18,000 18,000 18,000 42340 Education&Training 85 0 0 p TOTAL OPERATING EXP, 40,636 43,500 42,300 43,500 DIVISION TOTAL 158,566. 164,100 159,250 165,992 CITY OF DIAMOND B.A.R CITY COUNCIL (001-4010) BUDGET DISCUSSION , FYI 1-12 . TOTAL BUDGET $165,992 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 121,492 City Council Members ($746/mo) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@$45/mo plus minutes) 2,700 Rental/Lease,of Equipment(42130) Amount.Budgeted: 2,700 Cable Modem (5 @ 45/mo) 2,700 Membership& Dues (42315) Amount Budgeted: 300 ICSC 300 CEWAER Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,100 League, Chamber, Misc 1,100 Travel-Conferences (42330) Amount Budgeted: 18,000 League, CCCA, Natl League, SCAG, 18,000 Misc Sacramento trips, etc: Travel-Mileage &Auto Allow(42335) Amount Budgeted: 18,000, Auto Allowance-.300/mo X 5, plus$900 18,000 Education &Training (42340) Amount Budgeted: . 0 CITY OF. DIAMOND BAR flEPARrdlIEI�T Legislatwe ESTIMATED EXPENDITURES D(lls......:::::::.:........ty.Attamey::::: FY 2011-2012 oR iuxza iOf4:9:::::<::::;:00:t 4b20::: ::: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PROFESSIONAL SERVICES 44020 Prof Svcs-General Legal 94,382 150;000 150,000 150,000 44021 Prof Svcs'-Special Legal 12,980 35,000 20,000 35,000 44023 Prof Svcs-Sp Lgl Code Enf 42,338 80,000 80,000 80,000 TOTAL PROF SVCS 149,700 265,000 250,000 265,000 DIVISION TOTAL 149,700 265,000 250,000 265,000 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $265,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 150,000 City Attorney 150,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf'(44023) Amount Budgeted: 80,000 City Prosecutor, County Dist Atty, Misc. 80,000 CITY OF DIAMOND BAR fl:EPARt;�>rt�T ��gi�E�tvi:::: : :: ESTIMATED EXPENDITURES . . DIYISI:t N =: :::::Gity::Mar....I.G rk FY 2011-2012 .i)3Q >: FY 200910 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected .Requested PERSONNEL SERVICES 40010 Salaries 670,913. 669,650 669,650 .616,785 .40020 Over-Time Wages 184 1,500 300 1,500 40030 Part-Time Wages 16,000 12,000 15,995 40070 City Paid Benefits 6,081 8,350 7,000 8,766 40080 Retirement 114,850 117,100 117,100 125,205 40083 Worker's Comp. Exp. .7,497 6,250 . 7,200 9,989 40084 Short/Long Term Disability 3,951 4,100 4,100 4,128 40085 Medicare 9,816 10,950 10,200 11,037 40090 Benefit Allotment 76,531 74,950 74,950 76,842 40099 Salary Savings (33,600) ..(33,600) (16,673) " TOTAL PERSONNEL 889,823 875,250 868,900 913,574 SUPPLIES 41200 Operating Supplies 1,181 3,000 1,500 3,000 41300 Small Tools&Equipment 8 1,000 1,000 .1,000 TOTAL SUPPLIES 1,189 4;000 2,500 4,000 OPERATING EXPENDITURES 42115 ` Advertising 3,094 5,000 3,500 5,000 42125 Telephone 3,368. 2,000 2,500 2,500 . 42200. : Equipment Maintenance 650. 0 42315 Membership&Dues 2,253 5,500 21500 5,500 42320. Publications 3,208 3,000 51000 7,250 42325 Meetings 2,808 2,500 2,500 2,500 42330 Travel-Conferences 16,18.1 12,000 12,000 12,000 42335 Travel-Mileage&Auto Allow 10,708 10,940 „1.0,940 10,940 42340 Education&Training 3,000 1,500 3,000 42390 Elections 58,272 0 0 75,000 TOTAL OPERATING EXP. 100,542 43,940 :.40;440 123,690 PROFESSIONAL SERVICES 44000 Professional Services 45,486 63,500 53,500 63,500 TOTAL PROF SVCS 45,486 63,500 53,500 63,500 CAPITAL OUTLAY .46220 Furniture 0 500 0 500 TOTAL CAPITAL OUTLAY 0 500 0 500 1,105,264_ DIVISION TOTAL ' 1;037,040 987,190.• 965,340_ CITY OF DIAMOND BAR CITY MANAGER]CLERK (001-4030) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $1,.105,264 PERSONNEL SERVICES. Personnel (40010-40093) Amount Budgeted: 913,574 City Manager 1.00 FT Asst. City Manager 0.70 FT Asst. to City Manager 1.00 FT City Clerk 1.00 FT Sr. Management Analyst 0.30 FT Management Analyst 0.50 FT Admin Records Coordinator 0.50 FT Senior Office Specialist 1.30 FT 6.30 FT Admin Intern 1.00 PT 1.00 PT SUPPLIES Operating Supplies(41200) Amount Budgeted: 3,000 Misc Office Supplies 3,000 Includes purchase of additional minute, resolution, ordinance books and paper Small Tools & Equipment(41300) Amount Budgeted: 1,000 Misc Small Tools 1,000 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Public hearing notices, LLAD Election 5,000 Telephone(42125) Amount Budgeted: 2,500 _: :- Cell-phones--.0—M ACM-- Membership& Dues (42315) Amount Budgeted: - 5,500 ICMA(3) CM/ACM/ATOM 5,500 SCAN NATOA(2)ACM/CM` MMASC (4)ACM/ATCM/MA(2) SGVCMA ICSC(1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications(42320) Amount Budgeted: 7,250 CA Public Sector Directory,.Various . 750 City Attorney's Handbook from LOCC 2,.500 West.Code Updates' 4,000 CITY OF DIAMOND BAR CITY MANAGER/ CLERK (001-4030) BUDGET DISCUSSION FY11-12 Page 2 Meetings(42325) Amount Budgeted: 2,500 .Various 2,500 Travel-Conferences (42330) AmountBudgeted: 12,000 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel-Mileage&Auto Allow(42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow($120/mo) 1,440 Education &Training (42340) Amount Budgeted: 3,000 Westbrook Training-Clerk 2,500 Misc Training 500 Elections (42390) Amount Budgeted: 75,000 . Election Svcs 75,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 63,500 Minute Secretary-City Council Minutes 7,500 Lobbying Svcs.-Gonsalves$3,000/mo 36,000 Municode Supplement 10,000 Miscellaneous 10,000 CAPITAL OUTLAY. Furniture(46220) 500 Misc Furniture 500 Deartent - Admfno & support CITY OF DIAMOND BAI? ESTIMATED EXPENDITURES SUMMARY Administration and.Support FY 2011-12 Organization#: 001-4050 through 001-4096 FY 2009.-10 FY 2010-11 FY 2010-11 . FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $1,334,051 $1,305,636 $1,275,836 $1,314,367, SUPPLIES 47,790 58,200 49,050 100,875 OPERATING EXPENDITURES . 1,182,340 1,382,603 1,281,950 1,417,949 PROFESSIONAL.SERVICES 513,618 1,167,360 669,060 544,416 CONTRACT SERVICES 44,281 41,050 41,050 117,175 CAPITAL OUTLAY 92,553 11,640,332 10,732,347 3,741,412 DEPARTMENT TOTAL $3,214,633 15,595,181 $14,049,293 $7,236,194 DEPARTMENT INCLUDES: Finance $406,93.1 Human Resources 180,989 Information Systems 734,417 General Government 1,173,516 Civic.Center 4,039,243 Public Information 504,393 Economic Development 196,705 . ADMINISTRATION AND SUPPORT General Govt Economic Development 16.2% 2.7% Info Systems Human Resources 10.2% 25% ..Fubl.icinformation' Finance ° ° ° 5.6/ '.' jx Civic Center W. 5 Total Department Expenditures-$7,236,194 CITY OF DIAMOND BAR ��a��ivl ivY Rdmii �support . ESTIMATED EXPENDITURES DI�/ISIbN...... Frnance . FY 2011-2012 ORX1i�iIZATION:#:: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted - Projected Requested PERSONNEL SERVICES 40010 Salaries 280,131 ' 248858 : 248,858 269,104 40020 Over-Time Wages 555 2,000 2,000 40030 Part Time Wages 22,800 11,393 40070 City Paid Benefits 3,234 3,898 3,898 4,339 40080 Retirement 48,406 42,134 42,134 51,892 40083 Worker's Comp. Exp. 2,234 1,926 1,926 2,244 40084 Short/Long Term Disability 1,673 1,500 1,500 1,711 40085 Medicare 4,075 3,500 3,500 4,067 40090 Benefit Allotment 35,728 37,200 •37,200 41,823 40099 Salary Savings (39,700) (16,900) (20,112) TOTAL PERSONNEL 376,036 324,116 324,1.16 366,461 SUPPLIES 41200 Operating Supplies 1,409 1,700 1,700 1,700 41300 Small Tools &Equipment 245 300 300 300 TOTAL SUPPLIES 11654 2,000 2,000 2,000 OPERATING EXPENDITURES 42110 Printing 786 1,500 1,500 1,500 42125 Telephone 519 520 520 520 42315 Membership &Dues 705 850 850 850 42320 Publications 73 200 200 200 42325 Meetings 200 200 200 42330 Travel-Conferences 3,416 6,000 1,000 6,000 42335 Travel-Mileage&Auto Allow 3,117 3,200 2,500 3,200 42340 Education &Training 598 1,500 1,500 1,500 TOTAL OPERATING EXP. 9,214 13,970 8,270 13,970 PROFESSIONAL SERVICES 44000 Professional Services 1,280 39,120 39,120 1,500 44010 Prof Svcs-Acctg&Auditing 27,465 23,000 23,000 . 23,000 TOTAL PROF SVCS - 28,745 . 62,120 62,120 24,500 DIVISION TOTAL 415,649 402,206 396,506 406,931 CITY OF DIAMOND BAR FINANCE DIVISION(001-4050) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET. $406,931 PERSONNEL SERVICES Personnel(40010-40093) Amount Budgeted: .366,461 Full Time - Finance Director 0.85 FT Senior Accountant 0.90 FT Accounting Technician 1.20 FT 2.95 FT Part Time-Benefitted Senior Office Specialist-20 hr/wk .5 BPT .5 BPT Salary Savings-Sr Ofc Specialist Vacancy SUPPLIES Operating Supplies(41200) Amount Budgeted: 1,700, Miscellaneous Office Supplies 1,700 Small Tools and Equipment(41.300) Amount Budgeted: . 300 Miscellaneous 300 OPERATING EXPENDITURES Printing(42110) Amount Budgeted: 1,500 Printing of Forms &CAFR 200 Printing of Budget 700 - Printing of Checks&Forms 600 Telephone(42125) Amount Budgeted: 520 Cell Phone Allow Fin Director 520 Membership& Dues (42315) Amount Budgeted: 850 GFOA 650 CSMFO 200 - Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications; 100 GASB Info 100 Meetings(42325) Amount Budgeted: 200 Misc =CSMFO, etc. 200 Travel-Conferences(42330): Amount Budgeted: 6,000 GFOA,-Location TBD 3,000 CSMFO 1,500 Pentamation 1,500 Travel-Mileage&Auto Allow, (42335) Amount Budgeted: 3,200 Misc ` . 200 Auto Allowance-Finance Director.. 3,000 Education &Training (42340) "Amount Budgeted:, 1,500- PERS Update, FLSA Updates, GASB Trng 1,500 - CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 11-12 Page 2 PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 1,500 CAFR info 1,500 Prof Svcs-Acctg&Auditing (44010) Amount Budgeted: 23,000 Audit Contract 23,000 CITY OF DIAMOND DAR 60A ESTIMATED EXPENDITURES DI %1S;IbN MuResottrces: ::•:>:........ man. .....:•.... FY 2011-2012 oRAIzraYlat�:#:.:.>:;..•.00�..4o;6>a::>::.:> FY 2009-10 FY 2010-11 FY 2010-11 FY 201142 "Actual Adjusted - Projected Requested PERSONNEL SERVICES 40010 Salaries 99,030 92,100 92,100 92,101 40020 Over Time Wages 136 100 .100 40030 Part-Time Wages 9,442 40070 City Paid Benefits 1,846 1,400 1,400 1,449 40080 Retirement 17,122 16,150 16,150 17,039 40083 Worker's Comp. Exp. 962 750 750 838 40084 Short/Long Term Disability 590 550 550 562 40085 Medicare 2,142 1,350 1,350 1,335 40090 Benefit Allotment 11,541 12,450 12,450 12,735 40093 Benefits Administration 1,651 1,500 1,500 40095 Employee Severance 25,000 TOTAL PERSONNEL 144,462 151,350 126,350 126;059 SUPPLIES 41200 Operating Supplies 411 1,000 500 1,000 41400 Promotional Supplies 857 1,500 1,000 1;500 TOTAL SUPPLIES 1,268 2,500 1,500 .2,500 OPERATING EXPENDITURES 42110 . Printing 400 300 400 42115 Advertising 804 2,500 1,500 2,500 42125 Telephone 360 360 360 860 42315 Membership&Dues 3,846 4,200 - 4,200 4,200 42320 Publications 1,038 850 - 450 850 42325 Meetings 589 1,700 600 1,700 42330 Travel-Conferences 3,500 1,500,: 3,500 42335 Travel-Mileage/Auto Allow 720 720 . 720 : 7.20 42340 Education&Training 473 3,500 500 3,500 42341 Employee Tuition Reimb 6,000 6,000 7,000 6,000 42345 Pre-Employment Screening 3,207 6,000 2,000 6,000 42346. Misc Employee Benefits 1,341 1,200 1,400 1,200 42347 Employee Recognition Prgm. 1,524 5,000 5,000 5,000 TOTAL OPERATING EXP. 19,902 35,930 25,530, 35,930 PROFESSIONAL SERVICES 44000 Professional Services 8,135 16,500 7,000 16,500 TOTAL PROF SVCS 8,135 16,500 7,000 16,500 DIVISION TOTAL 173,767 206,280- 160,380 180,989 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY11-12 • TOTAL BUDGET $180,989 PERSONNEL SERVICES Personnel(40010-40095) Amount Budgeted: 126,059 Full.Time Asst. City Manager 0.05 FT Human Resources Manager-1/2 Time 0.50 FT Admin Records Coordinator 0.50 FT 1.05 FT Misc Admin Charges related to benefits not allocated to departments(Health Ins) Employee Severence Agreements SUPPLIES Operating Supplies(41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items(41400) Amount Budgeted: 1,500 Employee Recognition Program- certificates' plaques,watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 400 Personnel Rules&Regulations 400 Advertising (42115) Amount Budgeted: 2,500 Employment Advertising 2,500 Telephone(42125) Amount Budgeted: 360 Cell Phone-HR Mgr($30/mo) . . 360 Membership&Dues 42315) Amount Budgeted: LCW-ERC(City Membership) 3,400 SCPMA.: ". 150 PELRAC 200 NPELRA • 200 SCPI RC(Agency membership). ' 100 IPMA-HR 150 Publications(42320) Amount Budgeted: 850 Bits&.Pieces.on Leadership 50 JJ Keller&Associates(Labor Law Posters) 200 Top Health Wellness Publications 600 Meetings(42325)> Amount Budgeted:" 1,700 Quarterly Employee Training Meetings 1,000 700 . InteCvieW Panels CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY11-.12 Page 2 Travel-Conferences(42330) Amount Budgeted: 3,500 CALPELRA Annual Conference 1,500 LCW Annual Conference 1,000 CalPERS Annual Conference 1,000 Travel-Mileage/Auto Allowance(42335) Amount Budgeted: 720 Auto Allowance-HR Manager($60/mo)' 720 Education&Training (42340) Amount Budgeted: 3,500 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training,Workplace Violence 3,500 Employee Tuition Reimbursement(42341) _ Amount Budgeted: 6,000 Citywide Account($1,500/Employee). Estimated Participation: 4 Employees 6,000 Pre-employment Screening (42345) Amount Budgeted: 6,000 Live Scan (Fingerprinting) 2,000 Pre-Employment Physicals 4,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,200 Section 125 Benefits-Admin Charges 1,200 Employee Recognition Program(42347) Amount Budgeted: 5,000 Employee Appreciation Event/Recognition Program 5,000 PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 16,500 Bilingual Pay Testing Svcs 1,000 As Needed Human Resources Svcs 5,000 Background Investigations 1,000 Temp Clerical Svcs-various departments 9,500 CITY OF DIAMOND DA1� i5�pk��M�:�v� admin:&sup �; ESTIMATED EXPENDITURES tirisagiv,, :.:;:;:(info:system FY 2011-2012 QRGkNIZATIE~N.#,,_,. ;001-4Q70':;:;: FY 2009-16 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 307,009 304,300 304,300 288,148 40020 Over-Time Wages 1,675 3,000 3,000 40070 City Paid Benefits 2,863 3,750 3,750 3,708 40080 Retirement 52,393 53,250 53,250 53,307 40083 Worker's Comp. Exp. 4,486 2,800 2,800 4,242 40084 Short/Long Term Disability 1,812 1,850. 1,850 1,758 40085 Medicare 4,432 4,450 4,450 4,178 40090 Benefit Allotment 33,070 33,900 33,900 32,886 TOTAL PERSONNEL 407,740 407,300 407,300 388,227 SUPPLIES 41200 Operating Supplies 5,530 13,000 13,000 13,000 41300 Small Tools &Equipment 2,513 2,500 2,500 2,500 TOTAL SUPPLIES 8,043 15,500 15,500 15,500 OPERATING EXPENDITURES 42125 Telephone 5,360 5,400 3,400 3.400 42205 Computer Maintenance 166,005 181,170 181,170 189,975 42210 Maint of Grounds/Bldgs 1,922 2,000 2,000 0 42315 Membership &Dues 1,656 1,600 1,605 1,650 42320 Publications 359 390 390 390 42325 Meetings 733 1,260 1,260 1,260 42330 Travel-Conferences 3,721 4,200 4,200 4,200 42335 Travel-Mileage&Auto Allow 3,000 3,200 3,200 3,200 42340 Education &Training 4,820 2,475 2,475 2,525 TOTAL,OPERATING EXP. 187,576 201,695 199,700 206,600 PROFESSIONAL SERVICES 44000. Professional Services 51,869 49,900 49,900 50,000 44030 Prof Svcs-Data Processing 40;157 42,040 42,040 42,040 - TOTAL PROF SVCS 92,026 91,940 91,940 92,040 CONTRACT SERVICES 45000 ,Contract Services 32,281 27,550 27,550 28,550 TOTAL CONTRACT SVCS 32,281 27,550 27,550 . 28,550 CAPITAL OUTLAY 46220 Office Equipment-Furniture 505 500 0 500 46230 Computer Equip-Hardware 3,488 1,500 . 1,250 1,500, 46235 Computer Equip-Software 40,439 0. 0 1,000 46250 Misc Equipment 48,121 500 0 500 92,553 2,500 1,250 3,500 DIVISION TOTAL 820,219 746,485 743,240 - 734,417 CITY OF DIAMONDBAR;' INFORMATION SYSTEMS (40`70) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET 734,417 PERSONNEL SERVICES Personnel (40010-40093) . Amount Budgeted: 388,227 Full Time: Info Systems Director, 0.85 FT Network/Systems Administrator 0.95 FT IS Support Technician 0.90 FT 2.70 FT SUPPLIES Supplies (41200) Amount Budgeted: 13,000 Office Supplies 1,000.. Toner for Printers(Citywide-moved from 45000) 11,000 SDLT Tapes&Cleaning_ Tapes 500 Mixed Transfer Media 500 Small Tools&Equipment(41300) Amount•Budgeted: 21500 Departmental Cable/Network Tools 750 Water Monitoring for around AC units&Fire Suppression 750 Spare Computer Parts 1,000 OPERATING EXPENDITURES - . Telephone(42125)_ Amount Budgeted: .3,400 Wireless cards(Remote Access &Support)(2) 1,360 Telephone System Support(Programming) 1,000 Cell Telephone reimbursement(2) 1,040 Line Adds/Moves/Changes(Physical changes) 0 Computer Maintenance(42205) Amount Budgeted: 189,975 Software Maintenance: Departmental Applications Municipal Software(CityView-Dev. Svcs w/Portal) 24'600 Finance-Pentamation=PLUS and GRS 28,500 Transcore.(Traffic Signal Software-PW-in 1.13 Budget). 0 Document Imaging-Fortis(CM) 7,000 Recreation-Vermont Systems RecTrao 5,000 Scala(DBTV3, Kiosk) , 3,500 Pagemaker; Illustrator, Photoshop, etc. 1,500 Micro-paver;Mr: Sid,Time Tracker 600 . City Clerk-FastTrack(ggone software) 500 E-Government Verisign SSL certs.(renewal 3 sites x2 domains) 6;000 eEye(Secure IIS)(3'Sites) 1,000.. Domain Name.Reg (WWW istration(Wdomains•-4) , 200 Domain.Name Registration (.Gov.Domain) 125 Domain Names(DBC New) 200 Parcel Quest 1;100 WebTrends. :700 CITY OF DIAMONDBAR INFORMATION SYSTEMS.(40.70) BUDGET DISCUSSION FY 11-12 Page 2 DataQu ick 2,700 GIS Maintenance(ESRI-40%in Fund 113) 6,600 Telephone MicroTel Software 750 MicroCall Software 600 Message on Hold Recordings 850 Network/Utilities Microsoft Annual Enterprise Software Agreement 21,500 TracklT(Knowledge Base&Maint) 3,000 - TracklT(Deploy) 700 eEye(IRIS) 300 Anixis(UAF) 200 GFI Languard 450 Disk Defragmentation(Workstations) 1;000 Server and Desktop Imaging software 1,350 Symantec-Backup Exec 6,900 Diskeeper Maintenance(Servers) .1,900 Orion Solarwinds Engineer(1yr Maint.) 1,300 Altima(NetZoom) 400 Trendmicro Anti-Virus(e-mail) 2,500 Barracuda-Annual Software Maint, 2,000 Symantec Recovery Server(25 Servers) 4,200 GovIS(Contract Mgmt Software) ,' 3,000 Retina,-Annual Maint. 2,500 M86-Web Management&Reporting (SW) 2,800 M86-Web Marshal 2,500 Automate-Annual Maint` 1,200 Hardware Maintenance: Cisco Network Equipment(part in 118) 17,000 F5-VPN 2,500 F5-Load Balancers 4,000 Barracuda (HW Maint.) _ : 2,500 Hewlett Packard Tape Libraries(Qty:2) 7,500 Fluke Annual Maint . , 850 MW R3000-HW(2) 900 HP Server Extended Support(Servers) 2,200 Hewlett Packard IP Console(2) 900 Maint.-of-Grounds/Bldgs_(42210.)� _Amo.unt_I3udgeted: 0 ... Server Room Sprinkler/GAS annual maint. ' _ 0 — Server Room A/C Preventive Maintenance(2 units) ;. .0 Membership and Dues(42315) Amount Budgeted: 1,650° MISAC(ACM, Dir, Network Eng,) 740 MISAC(Best Practices Department Review) 150 ISC2&Information Systems Security Assoc(ISSA)' :200 ,Computer Security Institute 180 ASIS(Information Security). 120 ISACA 150 '_ PMI(Management) 110 Publications(42320) Amount Budgeted. 390, Windows'IT pro/Outlook/Exchange 195 Windows IT Security Newsle{ter 195 CITY OF DIAMOND BAR INFORMATION SYSTEMS(4070) BUDGET DISCUSSION FY 11-12 Page 3 Meetings (42325) Amount Budgeted: 1,260 City Staff Training (4 to 6 Events Per Year) 660 GIS-Monthly Meetings 300 MISAC-Monthly Meeting 300 Travel-Conferences(42330) Amount Budgeted: 4,200 MISAC Annual Conference (1) 1,350 RSA Security Conference(1) 1,250 GTC West(1) 600 SSRI-Users conference (1) 1,000 Travel-Mileage&Auto Allowance(42335) Amount Budgeted: 3,200 Auto Allowance-IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training(42340) Amount Budgeted: 2,525 On-Line Microsoft Training(HALO Annual Subscription) 525 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco Phone/Network Training(Expected to` be included in Phone/Network Purchase) 0 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 50,000 Microsoft Support 2,500 CityView Consulting(Go-Live) 9,000 GIS Consulting(Comdyn) 30 0O0 Network Engineering &Security Consulting(ComDyn) 8,500 Prof Svcs-Data Processing (44030) Amount Budgeted; 42,040 T-1 Lines((g$995/mo) 11,940 Redundant Data Line through Time Warner 4,800 Gov Partners Hosting 11,500 Web Off.-Site Hosting 1,800 Internet Streaming Svcs(Granicus) 12,000 CONTRACT SERVICES Contract Services(45000) Amount Budgeted: 28,550 Service Contract Printers PM Service(City .Wide) 8,000 123Stat(Webtrac monitoring) 250 McAfee Hacker Safe Security testing 2,000 Off-Site Storage of Backup Tapes 9„500 ESRI-Online GIS Data Services 600 Phone System HW Support&Maint 8,200 CAPITAL OUTLAY Office Furniture(46220) Amount Budgeted.:,. 500 Misc Furniture(Cabinets, shelves, etc.) 500 Computer.Equipment-Hardware(46230) Amount Budgeted` 1,500 Health or Safety.Ergononic.Devices 1,500 Computer.Equipment-Hardware(46235) Amount Budgeted' 1,000 1,000 Misc Software Miscellaneous Equipment(46250) Amount.Budgeted: 500 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 11-12 Misc Equipment 500 CITY OF DIAMOND BAR : ��n��ort ESTIMATED EXPENDITURES t31VISIt3At: ::: eneral:Govf: ::: FY 2011-2012 nRAiz/airio ................. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40086 Post Retirement Benefits `5594 8,820 6,020 28,820 40093 BenefitsAdm/Unemploymt 9,130 20,000 18,000 TOTAL PERSONNEL 14,724 28,820 24,020 28,820 SUPPLIES 41200 Operating Supplies 18,633 20,000 15,000 22;000 41300 Small Tools &Equipment 314 500 350 500 ' 41400 Promotional Supplies 3,299. 4;000 1,000 4,000 TOTAL SUPPLIES 22,246 s 24,500 16,350 26,500 OPERATING.EXPENDITURES 42100 Photocopying - 12,693 12,000 12,000 12,000 42110 Printing 5,512 ,. , 7,500 5,500 7,500 42113 Engraving Svcs 927 2,000 1,000 2,000 42115 Advertising 450 42120 , Postage29,625 28,000 28,000 28,000 42121. Mailing Services' 444 500 400 500 42125 `Telephone. 26,823. 25,000 28,000 25,000 42128 Banking Charges 9,889 10,500 10500 ` 10,500 42129 Banking Chgs-Bond Fees 86,816 134,000 100,000 134,000 42130 Rental/Lease of Equipment `10,489 .500 500. 500 42140 Rental/Lease of Real Prop 613,586: 663,180 623,180 646,346 42200 Equipment Maintenance d4;435 7,000 6,000 : 7,000 42210 `Maint. of Grounds/Bldgs` 7,297 4,200 5,000 4,200 42310 Fuel 1,997 2,000 2,200 • 3,500 42315 Membership&Dues 44,525; 42,550 45,000 9,000 42320 Publications 11009 1,350 1,350 1,350 42325 Meetings 13,208 11,000 11,000 11,000. 42330 Tavel-Conferences 0 0 . 42395 Misc Expenditures (639) 500 500.. 500 TOTAL OPERATING EXP.. 869,086 951,780 880,130_ 902,896. PROFESSIONAL SERVICES 44000 Professional Services 215,040 182,459 : 200,000 194,800 44010:: Prof Svcs-Acctg&Auditing' 20,461, 20,000• 20,000.. 20,000 TOTAL PROF SVCS, 236,401; 202,459 220,000 . 214,800• CAPITAL OUTLAY 46240 Communications Equip 46250 Misc Equipment 500 500 46305 Real Estate.Acquistion 47235. Contr Library Improvements 0 500 0 500 DIVISION TOTAL 1,142,457 1,208,059. 1,140,500• 11173,516. CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $1,173,516 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 28,820 Health Benefit-Retiree Medical($105/Mo-7 Retirees) 28,820 Unemployment Charges SUPPLIES Operating Supplies(41200) Amount Budgeted: 221000 General Supply Room Supplies 9,000 Copy Paper 9,000 Kitchen 4,000 Small Tools& Equipment(41300) Amount Budgeted: 500 Misc 500 Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 - OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 7,500 Printing of stationery, envelopes, 7,500 Blueprint Reproduction Engraving Svcs(42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage(42120) Amount Budgeted: 28,000 City-wide postage charges including Fed-Ex 28,000 Mailing Services (42121) Amount Budgeted: 500 Special City wide mailings 500 ;000 Telephone(42125) Amount Budgeted:- - - 25 __. City Hall Phones 25,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Fees 10,500 Banking Charges-LOC Fees(42129). Amount Budgeted: 134,000 $250 per Transaction-.2/mo 6,000 Trustee Fees 5,000 Remarketing Fees 15,000 Letter of Credit Fees 108,000 Rental/Lease of Equipment(42130) Amount Budgeted: 500 Water/Coffee Equipment 500 . CITY OF_DIAMOND BAR GENERAL GOVERNMENT(001-4090) BUDGET DISCUSSION FY11-12 Page 2 Rental/Lease of.Real Prop(42140) Amount Budgeted: 646,346 Storage Unit Rents 16,000 AQMD City Hall Lease($23,749.32/mo.for.6 mos.) 142,496 Interim AQMD Facilities Lease ($500/mo.for 6 mos.) 3,000 Long-Term AQMD Facilities Lease ($2,000/mo,for 6 mos.) 12,000 DB Center Lease(Principal)Payments 290,000 . DB .Center Lease(Interest)Payments 182,850 Equipment Maintenance(42200) Amount Budgeted: 7,000 Pool Cars 2,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint.of Grounds/Bldgs(42210) Amount Budgeted: 4,200 Live Plants(Annual Cost) 3,000, Library Outdoor Planters-($100/mo) 1;200 Fuel(42310). Amount Budgeted: 3,500 Pool Vehicles 31500 Membership&Dues(42315) Amount Budgeted: 9,000 League of California Cities CCCA SGVCOG NLC SCAG Four Corners Trans Coalition" 5,000 WCCA 2,000 Miso 2,000 Note:SGVCOG total dues are$23,150(GF-$5,000,AQMD-$7,000,Prop C-$11,150) **50%reduction in FY 2010-11 dues Publications (42320) Amount Budgeted: 1;350 Misc. 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 11;000 Supplies for City council meetings,task force rntgs :5,000 Coffee Supplies 500 Delegations 1,500. Legislative Dinners 11,500 Misc Meetings : 2,500 Misc Expenditures(42395) Amount Budgeted,: 500; Misc 500. PROFESSIONAL SERVICES - Professional Services(44000) Amount Budgeted: .194,800, Property Tax Admin-:LA County' 135,000:. AV Svcs-City Council Meetings 5,000 Bank Courier Services 4,800 - -'Misc 50,000 Prof Svcs Acctg.&Auditing (44010) Amount Budgeted: 20,000 Sales Tax&Transfer Tax Audltin Svcs. 20,000 ::CAPITAL OUTLAY .. Misc E, ut merit 46250 Amount Bud eted- P . 590 q . ( g- CITY OF DIAMOND BAR GENERAL GOVERNMENT.(0014090) BUDGET DISCUSSION FY11-12 500 Misc CITY OF DIAMOND BAR 13 �� ri yr :Adman: U ort: ESTIMATED EXPENDITURES IVIS;IbN :GiinoCentec:::>:': FY 2011-2012 AR+ A1�i17ATli;f :#::=: :::Ofil1:=x[3935:::: FY 200.9-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 0 0 . 0 40010 Salaries 0 0 0 40020 Over-Time Wages 0 0 0 40030 Part-Time Salaries 0 0 0 32,973. 40070.- City Paid Benefits 0 0 0 40080 Retirement 0 0 0 40083 Worker's Comp. Exp. 0 0 0, 40084 Short/Long Term Disability 0 0 0 40085 Medicare 0 0 0. 40090 Benefit Allotment. 0 0 0 TOTAL PERSONNEL 0 0 0 32,973 SUPPLIES 41200 Operating.Supplies 0 0 0 40,675.. TOTAL SUPPLIES 0 0 0. 40,675 OPERATING EXPENDITURES '42125 Telephone 0 0 .1,300 42126 Utilities 0 .30,000 51,200 . 108,000 -. 42210, Maint. of Grounds/Bldgs 0 51,408 . ;` < . 18,000 48,058 TOTAL OPERATING EXP. 0 .81,408 69,200, 156,058 PROFESSIONAL SERVICES 44000 Professional Services 0 602,515" 150,000 0 TOTAL PROF SVCS 0 602,515. 150.;000 0 CONTRACT SERVICES 45000 Contract Services i 0 125,000 :2,000 •25,000 45010. CS-Security 0 A: 0 0 45300 CS-Community Svcs' : p 0 0 50,125 TOTAL CONTRACT SVCS. 0 0,, .0 75,125 CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele 0 523,412 843,412. - 46230 Computer Equip-Hardware 0 20,000 32,000 46305 Real Estate Acquistion. 0 9,917,000 9,887,685 0 46310 Building improvements . 0 . 1,176,920 2,859;000 0 11,637,332 9,887,685 373441 2 DIVISION TOTAL 0 .12,321,255 10,106,885 4,039,243 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES fiIV.IS:If3N :`:::::::::;>;:Givic:G:entei;:;: ` ; oRAtizArloN:#: :>;:oo�:= a9 ;:,: FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 ' FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 0 0; 0 40010 Salaries 0 0 0 40020 Over-Time Wages 0 0 0 40030 Part-Time Salaries 0 0 0 32;973 40070 City Paid Benefits 0 0 0 40080 Retirement 0 0. 0 40083 Worker's Comp. Exp. 0 0 0 40084 Short/Long Term Disability 0 0 0 40085 Medicare 0 0 0 40090 Benefit Allotment 0 0 0 TOTAL PERSONNEL 0 0 0 32,973 SUPPLIES 41200, Operating Supplies 0 0 0 40,675 TOTAL SUPPLIES 00 0 40,675 OPERATING EXPENDITURES 42.125 Telephone 0. 0 1,300 42126 Utilities 0 30,000 51,200 108;000 42210 Maint. of Grounds/Bldgs 0 51,408 18,000 48,058 TOTAL OPERATING EXP. 0 81,408 69,200 156,058 PROFESSIONAL SERVICES 44000- Professional Services 0 602,515 150,000 0 TOTAL PROF SVCS 0 602,515 150,000 0 CONTRACT SERVICES 45000 Contract Services 0 125,000 2,000 25,000 45010 CS-Security 0 0 0 0 45300 CS-Community Svcs 0 0 0 50,125 TOTAL CONTRACT SVCS. 0 0 0 75,125 CAPITAL OUTLAY . 46220 Furniture/Fixtures/Tele 0 523,412 843,412 46230 Computer Equip-Hardware . 0 20,000 32,000 46305 Real Estate Acquistion 0 9,017,000 9,887;685 0 -46310-; Building-!mrovements 0 1,176,920 2 859,000 _P... __ _.....: 'T-637 ;332 T; , DIVISION TOTAL 0 12,321,255 10,106,885 4,039,243. CITY OF DIAMOND BAR i3:�PQR�Ni�:iv?i? >��miri: :. �w......` ESTIMATED EXPENDITURES i3IVIS10N: :?:Pule:fnforrtiq:n, FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual, Adjusted. Projected Requested - PERSONNEL SERVICES 40010 Salaries 218,526 219,650 219,650 199,836 40020 Overtime Wages 51866 6,000 6,000 6,000, 40030 Part Time-Wages 40070 City Paid Benefits 3,588 3,800 . 3,800 3,545 40080 Retirement 37,689 38,450 .38,450.. . 36,970 40083 Worker's Comp. Exp: 4,404 2,200 2,200 3,997 40084 Short/Long Term Disability 1,293 1,350 1,350 1,219 40085 Medicare 3,249 3,200 3,200 2,898 40090 Benefit Allotment 34,380 35,300 35,300 31,983 TOTAL PERSONNEL 308,995 309,950 309,950 286,448 SUPPLIES 41200 Operating Supplies 3,411 2,500 2,500 21500 41400 Promotional Supplies' 11,168 11,200 11,200 11,200 TOTAL SUPPLIES _ 14,579 13,700 13,700 13,700 OPERATING EXPENDITURES 42110 Printing 12,069.: 14,500 14,500 16,000 42112 Photography 3891,100 . 1,100: 1,100 42115 Advertising 33,251 29,100 29,100 29,100 42.120 Postage' 43;060 45,100 45,100 48,100, 42125 . Telephone ` .520 520 520 520 42315 Membership&Dues 1,035 1,400 1-1400, 1,575 - 42320. Publications. : .0 0 .0 0 , 42330 Travel-Conferences ,3,139 2,500 .21500 21500. 42335 Travel-Mileage.&Auto Allow 1,560 1,600 1,600_ 1,600 42340 Education &Training 1,270 1,500 1,500 1 500 TOTAL OPERATING EXP., 96,293 97,320 97,320 101,995 PROFESSIONAL SERVICES. 44000 Professional Services 108,928 93,000 93;000 97,750 108,928 93,000 93;000 . :97,750 CONTRACT SERVICES 45000 Contract Services 0 1,500 1,500 -.A.,500 TOTAL CONTRACT SVCS. 0 1,500 1,500 1,500 CAPITAL OUTLAY 46250 Misc Equipment 00 0 3,000 TOTAL.CAPITAL OUTLAY 0.. .0 0 3,000 DIVISION.TOTAL. 528;795 515,470 .515,470 504,393 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 11-12 TOTAL BUDGET $504,393 PERSONNEL SERVICES " Personnel(40010-40093) Amount Budgeted: 286,448 Public Information Manager 0.95 FT Public Information Coordinator 0.85 FT Pub Information Specialist 0.85 FT Total 2.65 FT. SUPPLIES Supplies(41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Promotional Supplies (41400) Amount Budgeted: 11,200 Promotional items-City&community events 9,000 Employee"shirts 2,200 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 16,000 General Printing 7,500 Special Projects(SotC, History, CH.move,new email, DBapp) 8,500 Photography Services(42112) Amount Budgeted: 1,100 Special Events &City Misc. 500 Stock Photo raph..Y(rec guide, misc. projects) 250 Speciality production prints 350 - Advertising (42115) Amount Budgeted: 29,100 Local print publications 5,000 Online Advertising 4,100 Diamond Bar Center 20,000 Postage(42120) Amount Budgeted: 48,100 _ City News&Recreation-Guide(12) _.._ 40,000. Business Reply Mail Account 1;500-' Annual Permit Fees (BRM &Bulk) 600 Miscellaneous Mailing(2) 6,000. Telephone(42125) Amount Budgeted: 520 Cell Phone-PI Mgr 520 Membership and Dues(42315) Amount Budgeted: 1,575 CAPIO Membership (3) 600 3CMA Membership(3). 900 SCANATOA(1) 75 Travel-Conferences(42330) Amount Budgeted: 2,500 "3CMA&CAPIO Annual Conferences 2,500 Travel-Mileage&Auto Allowance(42335): ' Amount Budgeted: .1,600.'. Auto Allow-Pub lnfo Mgr($120/mo) 11450 Meeting&training attendance 150 CITY OF DIAMOND BAR . PUBLIC INFORMATION DIVISION(001-4095) BUDGET DISCUSSION FY 11-12 Page 2 Education and Training(42340) Amount Budgeted: 1,500 1,500 PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 97,750 City.News Production 38,000 Community Recreation,Guide. 45,500 Graphic Design Services' 4,500 Video Production Svc 4,000 Translation Services 750 Stateof the City event 5,000 CONTRACT SERVICES CITY OF DIAMOND DAIS fl: I At vl ;tv : ::: dmir,: a� port;::: ESTIMATED EXPENDITURES gIVIS:ibN ::::::::::::::::: eori:oeve(opcnent; FY 2011-2012 iaAi�izATiaN:# :: 'ao�:=crass FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL-SERVICES ' 40010 Salaries 62,399 64,100 64,100 ` 64,100 40020 Over Time Wages 32 40070 City Paid Benefits 624 750 750 774 40080 Retirement 11,023 11,250 11,250 11,859: 40083 Worker's Comp. Exp. 1,178 650 650 1,212 40084 Short/Lohg Term Disability 379 400 400 391' 40085 Medicare 893 950 950 929 40090 Benefit Allotment 5,566 6,000 61000 6,114 TOTAL PERSONNEL 82,094 84,100 84,100 85,379 OPERATING EXPENDITURES 41200 Operating Supplies 100 42110 Printing 119 42315 Membership &Dues .150 500 . 400 500 42330 Travel-Conferences/Research TOTAL OPERATING EXP. 269 500 500 500 PROFESSIONAL;SERVICES 44000 Professional Services 39,383 98,826 45,000 98,826 TOTAL PROF SVCS 39,383 98,826 45,000 98,826 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 133,746 195,426 141,600 196,705 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT(001-4096) BUDGETDISCUSSION FY1142 TOTAL BUDGET,` $996,705 PERSONNEL SERVICES Personnel(40010-40093) Amount Budgeted: 85,379 Full Time Asst City Mgr 0.20 FT Com Dev Director 0.20 FT Sr.Admin Assistant 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership& Dues(42315) Amount Budgeted: . 500 ICSC 500 PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 98,826 Property Appraisals- 98,826 Economic Development Consultants (Real Estate Advisors, Financial) Economic Development-Specific Plans for K-mart area, Market World area,Former Honda Site Marketing material' CONTRACT SERVICES Contract Services(45000) Amount Budgeted: 12,000, Chamber of Commerce Contract 12000 CITY OF . DIAMOND. BAR. De-pqrtnlent public Safety Law Enfo-reement volunteer Patrol FirePrOte��On CITY OF. DIAMOND DAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2011-2012 Organization#: 001-4411 through 001-4440 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 7,589 25,250 7,250 16,750 OPERATING EXPENDITURES 10,331 26,140 21,550 28,540 PROFESSIONAL SERVICES 38,710 39,000 39,000 40,000 CONTRACT.SERVICES` 5,454,318 5,684,080 5,489',780 5,843,584. CAPITAL OUTLAY 0 4,000 0 4.000 ; DEPARTMENT TOTAL $5,510,948 $5,778,470 $5,557,580 $5,932,874, DEPARTMENT INCLUDES: Law Enforcement $5,706,439 Volunteer Patrol 9,250 Fire Protection 11,500 Animal.Control 134,645 Emergency Preparedness. 71,040 PUBLIC SAFE. Animal Control .. 2.3% _ Fire ProtecU n `. Emergency Prep k }^ 0 2% 1.2% e L��Mizdit5ivt �14r �{�fisevq $n17 } , vol Patrol �� 6a��FFi L,.-+•�.,P r.ys'c�.dj1 t � '�t�'°�� {a•.�'i"�` i�f.si3t*v�'Fw 0.2�o V rp n lv K ff fdq x x�x- ri NMI � '� ��'�'-�L�'�tINR i'�a� I'a Yi'xs•N'9° �G '� S5 Law Enforcement 96.1% 1 r xi. h Total Department Ex enditures-$5,942,549 CITY OF DIAMOND BAR DE$gRTlvil_NT p.... f�#y ESTIMATED EXPENDITURES D(VISION::::::;::: Siiiiirrary::::::: ::::::: : FY 2011-2012 ORG/kNtZAT!..... FY 2009-10 FY 2010-11 FY 2010-11 FY 201142 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 7,107 8,500 6,750 4,250 41300 Small Tools&Equipment 482 16,750 500 12,500 TOTAL SUPPLIES 7,589 25,250 7,250 . 16,750 OPERATING EXPENDITURES 42125 Telephone 1,610 5,690 3,000 5,690 42126 Utilities' 114 4,100 7,000 6,500 42130 Rental/Lease-Equipment 945 .1,500 1,000 1,500 42140 Rental/Lease-Real Prop 100 150 100 150 42200 Equipment Maintenance 0 1,500 1,000 2,000 42315 Membership&Dues 3,021 3,200 3,200'` 3,200 42325 Meetings 4,541 9,000 6,000 8,500 42340 Education&Training 0 1,000 250 1,000 TOTAL OPERATING EXP. 10,331 26,140 21,550 28,540 PROFESSIONAL SERVICES: 44000 Professional Services 38,710 39,000 39,000 40,000 TOTAL PROF SVCS 38,710 39,000 39,000 40,000 CONTRACT SERVICES 45401 CS-Sheriff Department . 5,074,747 .5,294,300 5,100,000 5,447,689 45402 CS-Sheriff/Special Evts 116,932 107,500 107,500 107,500 45403 Contract Svcs-Animal Cntrl 120,000 123,780 123,780 126,645 45404 Contract Services-Fire Dept 7,359 7,500, 7,500 7,500 45405 CS-Parking Citation Admin 10,870 13,000 13,000 13,000 45406 CS-Wild Animal Cntri 6,716 8,000 8,000 8,000 45410 CS-Crossing Guard Svcs 117,694 130,000 130,000 133,250 TOTAL CONTRACT SVCS. 5,454,318 5,684,080 5,489,780 5,843,584 CAPITAL OUTLAY 46230 Computer Equip-Hardware 0 0 0 0. 46240 Communications Equipment 0 0 0 0 46250 Misc Equipment 0 4,000 0 4,000 0 4,000 . . 0. 4,000 DEPARTMENT TOTAL 5,510948 - -`5,778 4707_• 5-557,580 _---, 5j932,874__.-.___ CITY OF DIAMOND BAR :::::::::�c ESTIMATED EXPENDITURES I31YISlflN;::: ::::<:Laitia nfatcemeb'f::' FY 2011-2012 ERG%Nt2A tt 1 :# ::::::::<: Oa-4......... FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 62 500 250 250 . 41300 , Small Tools&Equipment 482 500 500 750 TOTAL SUPPLIES 544 1,000 750 1,000 OPERATING EXPENDITURES 42125 Telephone 531 500 500 500 42200 Equipment Maintenance 1,000 1,000 1,500- 42325 Meetings 388 2,500 1,500 2,000 42330 Travel-Conference/Research 42361 Criminal Apprehension Awd TOTAL OPERATING EXP. 919 4,000 3,000 4,000 CONTRACT SERVICES . 45401 CS-Sheriff Department 5,074,747 5,294,300 5,100,000 5,447,689 45402• CS-Sheriff/Special Evts 116,932 107,500 107,500 107,500 45405 CS-Parking.Citation Admin. _ 10,870 13,000 13,000 : 13,000 45410. CS-Crossing Guard Svcs 117,694 130,000 130,000 -133,250 TOTAL CONTRACT SVCS. 5;320,243 5,544,800 5,350,500 "5,701,439 DIVISION TOTAL 5,321,706 5,549,800 5,354,250 5,706,439 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $5,706,439 . SUPPLIES Operating Supplies(41200) Amount Budgeted: 250 Finger Printing Program Supplies 250 Small Tools&Equipment(41 300) Amount Budgeted: 750 750 OPERATING EXPENDITURES Telephone(42125) Amount Budgeted: 500 500 Equipment Maintenance(42200) Amount Budgeted: 1,500 Radar Equipment, Misc 1,500 Meetings(42325) Amount Budgeted: 2,000. 2,000 CONTRACT SERVICES CS -Sheriff Department(45401) Amount Budgeted: 5,447,689 SHERIFF'S CONTRACT BREAKDOWN Type of Service Contr Law Enf Units ;F ,11 i +:; FY 11-12 One-Man 56-hour 10 ;;, 33;391;897 3,486,617 One-Man 40 Hour(DUI Patrol) 124278,, 249,044 One-Man No Relief(Community Relations) 1 fl`yA4, 22p;253tr 226,404 One-Man No Relief 1 X17 f� 4r 220k2{63r( 226,404 Motorcycle 40-hour 3 fYlt}z£x;686�040, 706,424 Community Service Assistant w/vehicle' 1 ��` f--g% 5'}d857� 56,618 Community Service Assistant wo/vehicle 1 y,ti �, , 0,089` 56,618 Motor cycle.Supervision-Sergeant 1 z"r X208,029`l 213,819 rr r �i� trN' w,z !� Law Enforcement Technician 1 �1r; 8df0.06 84,421 Narcotics Deputy (STAR) 112,320 5,418,689 Costs above include estimated 3%contract increase in FY11=1'2'-- Special Investigations As Requested Helicopter Patrol 4 hours per mo .4,000 DB Fingerprint Program 25,000 CS-Sheriff/Special Evts(45402) Amount Budgeted: 107,500. Special School Patrol: 12,000 Calvary Chapel 95,500 CS-Parking Citation Admin(45405) Amount Budgeted: 13;000 13,000 CS-Crossing Guard Svcs (45410) Amount Budgeted: 133,250 17 crossing guard locations 133,250.:' CITY OF, DIAMOND BA}�, ESTIMATED EXPENDITURES DIVISION: :::Vglu...... :.0!*;:::: FY 2011-2012 FY-2009-10 FY 2010-11. FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 929 2,500 1,000 "2,500. 41300 Small.Tools&Equipment 250 0 250 TOTAL SUPPLIES 929 2,750 1,000 2,750 OPERATING EXPENDITURES 42325 Meetings 4,153 6,500 4,50D .6,500 TOTAL OPERATING EXP.. 4153 6,500 4,500 6,500 , DIVISION TOTAL 5,082 9,250 5,500 9,250 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $9,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,500 Includes uniforms 2,500 Small Tools& Equipment(41300) Amount Budgeted: 250 250 . OPERATING EXPENDITURES Meetings(42325) Amount Budgeted: 6,500 CCCA BBQ 1,000 Annual Volunteer Recognition Dinner 5,000 Neighborhood Watch Picnic 500 CITY OF DIAMOND BAR oparii±vPv ESTIMATED EXPENDITURES DIu1lt7N: >:Fire:Proteetion: :::: FY 2011-2012 c Ri;aNizaTlot.: Q1'=442 t:< FY 2009-10 FY 2010-11 FY 2010-11 FY 201,1-12 Actual Adjusted Projected Requested CONTRACT SERVICES' '. 45404 Contract Services-Fire Dept 7,359 7,500 . 7,500 7,500 TOTAL CONTRACT SVCS. 7,3597,500 7,500 7,500 'CAPITAL OUTLAY 46250 Misc.Equipment 4,000 4,000 0 4,000 0 4,000 DIVISION TOTAL 7,359 11,500 7,500 11,500 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $11,500 CONTRACT SERVICES Contract Services-Fire Dept(45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY - — -- Misc Equipment(46250) Amount Budgeted: 4,000 4,000 Cf ®F DIAMOND BAR pEa?ARIIVIE�ITf:::`• :PujiliC' ajt:�!. :.:_:,;.::: ESTIMATED EXPENDITURES t {VISIEN '> :;Anniaf'rontFaf:: ' FY 2011-2012 ORGA...........f:#c FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested, CONTRACT SERVICES 45403 Contract Svcs-Animal Cntrl ..120;000 123,780 . 123,780 126,645 45406 CS-Wild Animal Control 6,716 8,000 8,000 8,000 TOTAL.CONTRACT SVCS. 126,716 131,780 131,780 134,645 DIVISION TOTAL 126,716 131,780 131,780 134,645 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $134,645 CONTRACT SERVICES CS-Animal Control (45403) Amount Budgeted: 126,645 IVHS Contract Services 111,645 Council Approved IVHS Shelter Renovation Contribution 15,000 CS -Wild.Animal Control (45406) Amount Budgeted 8,000 Coyote Control 8,000 CITY OF DIAMOND BAR b�PA..... T:. ::PU�hca��ety.:.:::::;>:;: ESTIMATED EXPENDITURES 131VISiON >::Em:ergeney.Prep..< FY 2011-2012 oRGNtzQiesis: :>::<..oaa-444a...<: FY 2009710 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested SUPPLIES 41200 Operating Supplies 6,116 5,500 5,500 1;500 41300 Small Tools&Equipment 16,000 11,500 TOTAL SUPPLIES 6,116 21,500 5,500 13,000 OPERATING EXPENDITURES 42125 Telephone 1,079 5,190 2,500 5,190 42126 Utilities 114 4,100 7,000 6,500 42130 Rental/Lease-Equipment 945 1,500 1,000 1,500 42140 Rental/Lease-Real Prop 100 150 100 : 150 42200 Equipment Maintenance 500 500 42315 Membership&Dues 3,021 3,200 3,200 3,200 42340 Education&Training 1,000 250. 1,000 TOTAL OPERATING EXP. 5,259 15,640 14,050 18,040 PROFESSIONAL SERVICES 44000 Professional Services 38,710 39,000 39,000 40,000 TOTAL PROF SVCS 38,710 39,000 39,000 40,000. CAPITAL OUTLAY 46230 Computer Equip-Hardware 0 0 46240 Communications Equipment 0 0 46250. Misc Equipment 0 0 0 0 0 p DIVISION TOTAL 50,085 76,140 58,550 71,040 S CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET.DISCUSSION FY11-12 - . TOTAL BUDGET` $71,040 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Sand and Bags for Fire Stations 1,500 Tools&Equipment(41300) Amount Budgeted: 11,500 EOC Equipment 10,000 AEDs 1,500 OPERATING EXPENDITURES Telephone(42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones($62.5 per month) 3,750 Utilities(42126) Amount Budgeted: 6,500 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.)and move 6,000 Rental/Lease-Equipment(42130) Amount Budgeted: 1,500 Barricades-Public Works Supply 500 . Mobile Relay Repeater Monthly Charges 1,000 . Rental/Lease-Real Prop(42140) Amount Budgeted:. 150 ` WVWD Lease-Eastgate Repeater Site-$150/yr 150 Equipment Maintenance(42200) Amount Budgeted: ' 500 Maintenance of EOC/Equipment 500 Membership&Dues(42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education &Training(42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES -.. Professional Services Amount Budgeted: 40,000 Connect CTY Services 40,000 CITY OF DIAMOND� BAR -DevelOpment. services toe-part ' ent Planning 'ty Build gandSafe Neighborhood Improvement CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2011-2012 Organization#: 001-5210 through 001-5230 FY 200940 FY 2010-11 FY 2010-11, FY 201142 Actual Adjusted Projected Requested. PERSONNEL SERVICES $708,393 $801,500 $801,500 $813,332 SUPPLIES 6,329 3,700 3,270 2,700 OPERATING EXPENDITURES 28,250 27,920 17,700 32,270 PROFESSIONAL SERVICES 36;209 31,500 6;000 . 142,000 CONTRACT.SERVICES 271,675 363,400 363,400 301,145 CAPITAL OUTLAY 0 500 0 500 . .. DEPARTMENT TOTAL $1,052,856 $1,228,520 $1,1,91,870 $1,291,947. DEPARTMENT INCLUDES;... :.Planning Building and'Safety 339,100 Neighborhood Improvement 313;709 COMMUNITY DEVELOPMENT :Planning .'. Neighborhood 9.5% : Impr 4, - ove m ent ,..;,C,;•?r'.;;'i';%i::;:iii';.i;?i'--?':`•ii"':`::;^ ::•'^ . 243% . F.••s::<£::r.`•:< '<'>'•'-::::..::<•: "? Building"and,Safety 26.2% Total Departrnent Expenditures- $1,291,947. :- - . CITY OF DIAMOND BAR �..��. � :::::gin;m:�?e . fl�: ESTIMATED EXPENDITURES31V15;!(3N : FY 2011-2012 ORAi�i1ZAl1C3( :#:: 001= 9O;to:523D: FY 2009-10 FY 2010-11 FY 201041 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 .. Salaries. 500,056 570,000 . 570,000 569,916 40020 Over-Time Wages 2,026 4,100 4,100 4,100 40030 Part-Time Salaries 0 0 0 0 40070 City Paid Benefits 6,944 10,650 10,650 11,216 40080• Retirement 88,544 99,750. 99,75.0 105,434: 40083:' Worker's Comp. Exp. 8,388 5,300 5,300 8,607 40084 Short/Long Term Disability '2,966 3;550 3,550 . 3,477 40085 Medicare 7,292 8,350 8,350 8,264 40090 Cafeteria Benefits 92,177 99;800 99,800 1.02,318 40099 Salary Savings 0 0 0 0 TOTAL PERSONNEL 708,3931 801,500 . 801,500 813,332 SUPPLIES 41200 Operating Supplies 6,042 . _ 3,200 2,770 2,200 41300 Small Tools&Equipment 287 500 500 500 TOTAL SUPPLIES 6,329 3,700 3,270 2,700 OPERATING EXPENDITURES 42110Printing 1,878 2,500 6302,200 42115 Advertising 3,140 2,000 1,400 2,000 42125 Telephone 519 520 520 520 42200 Equipment Maintenance 721 2,200 500 2,200 42310 Fuel 4,636 5,000 3,500 4,000 42315 Membership &Dues 1,845 2,300 2;200 2,300 42320 Publications 1,853 `. '1,200 1,200 1,200• 42325 Meetings 1,021 1,200. 550 750 42330 Travel-Conferences/Research 8,372 5,000 3,200. 12,300 42335 Travel-Mileage&Auto Allow 3;131 3,500 3,500 3,500 42340 Education &Training 1,134 2,500 500 1,300 TOTAL OPERATING EXP. ,• 28,250 27,920 17,700 32,270 PROFESSIONAL SERVICES 44000 Professional Services 2,925 3,500 1,500 3,500 44100 : Commission Compensation. 5,200' 7,000 4;000 7,000 4421.0--,.,; ..P_la.q.ning_-Regioml 0 0 0 0 44220 Planning-General Plan 197 ..-.- 10;000.-. '-_.: 400-,y: ".: 125;000 44240 Prof Svcs Environmental 0 5,000 0 5,000 44245• Prof Svcs-.Landscape Arch 0 1,000 0 1,000 44250 . Planning-Projects 29,887 5;000 100 500 TOTAL PROF SVCS 38,209 . 31,500 6,000 142,000 CONTRACT SERVICES 45201 CS-Bldg &Safety 208,475 300,000 300,000 238,745 ' 45213 CS-Code Enforcement 0 0 0. ': 0 45214 . CS-Property.:Abatement 800 1,000 1,000' 0 4.5520 CS-Graffiti Removal 62;400 62;400 62,400 62;400 TOTAL CONTRACT SVCS: : . 271,675• 363,400 363,400• 301,145 CAPITAL OUTLAY 46200 Office,Equipment 0 0 0 500 46220Office Equipment Fumlture.: . 0 500 0 0. •. 0 500. • 0 DEPARTMENT TOTAL 1,052 856 1;228,520 191,870'.. 1,291,947 CITY OF DIAMOND BAR a:��I�Nr:::::: ;:�.:�'eeu.li3.m. � ESTIMATED EXPENDITURES DIVISIC;N: ........... FY 2011-2012 DRGAi�fIZATlON:#:::::>:001:= 2 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual : Adjusted Projected, Requested PERSONNEL SERVICES 40010 Salaries 283,708 334,600 334,600 334,543: 40020 Over-Time Wages 868 2,000 . 2;000.. 2,000. 40030 Part-Time Salaries 40070 City Paid Benefits 4,379 5,900 5,900 6,231 40080 Retirement 50,432 58,550 58,550 61,890 40083 Worker's Comp. Exp. 5,021 3,050 3,050'1 . 4,825. 40084 Short/Long Term Disability -1,682 2,050 2,050 2,041 40085 Medicare 4,150 41900_ 4,900 4,851 40090 Benefit Allotment 49,985 54,800 541800 56,187 40099 Salary Savings TOTAL PERSONNEL 400,225 465,850 465,850 472,568 SUPPLIES 41200 Operating Supplies 4,853 2,200 1,200 1,200 41300 Small Tools &Equipment 500 500 500 .. TOTAL SUPPLIES 4,853 2;700 1,700 1,700 OPERATING EXPENDITURES 42110' . Printing 236 500 0 506 42115 Advertising 3,140 2,000.' 1,400. .2,000 . 42125 ° Telephone - 519 520 520 .'.520 42200 Equipment Maintenance 1,200 0.. .:_ . ,,_. 1,200 42315 Membership&Dues. 11695. . 1,800 11800 1,800 42320 Publications 1,853 11200 11200- 1,200 42325 Meetings -1,021 1,000 350 1.1. 550 42330 Travel-Conferences/Research, 7,497 4,000 3,000 10,300` 42335 Travel-Mileage&Auto Allow: 3,131 3,500 3,500 0. 3,500 42340 Education&Training 775 1,500 300 600 TOTAL OPERATING EXP. 19,867 17,220 12;070: .: 22,370 PROFESSIONAL SERVICES. . 44000 Professional Services:,; -2,925 3,500 1,500 31500 . 44100 Commission Compensation 5,200 7,000 4,000 :.,7,000 : 44210 Planning-.Regional. 0 0 0 -44220 : Planning-General Plan 197 : 10,000 400 125,000 44240 . Prof Svcs,=Environmental 5,000. 0 : 5,000 44245 Prof Svcs-Landscape Arch 11000 0 1,000 44250 . .: Planning Projects29,887. 51000 100 500 TOTAL PROF.SVCS 38,209 31,500 : 6,000, 142,000 CAPITAL OUTLAY 46200 Office Equiprrient 0. 500 46220 Office Equipment;Furniture 0 500 0 0 0 500 0 500. . DIVISION TOTAL , . . :: 463,154 517 770, 485,620639,138 IS CITY OF DIAMOND BAR PLANNING (001=5210) .BUDGET DISCUSSION TOTAL BUDGET .$6391138 PERSONNEL SERVICES Personnel(40010-40093) Amount Budgeted: 472,568 Full-time Assist City Manager 0:05 Com Dev Director 0.50' Sr. Planner 0.80 Sr.Admin Assistant 0.80 Management Analyst 0.50. Assistant Planner 1.00 Planning Technician 1.00 4.65 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,200 Small Tools&Equipment Amount Budgeted: .500 Small tools&Equipment OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 General Plan, Development.Code;Maps, Public Information Advertising(42115),-: Amount Budgeted: `. .� � . 2,000 Legal Ads General Plan; Development Code; Zone Change,Special Projects . `. . Telephone (42125) Amount Budgeted: :520 CD Director-.Phone Equipment Maintenance(42200) Amount Budgeted 1;200 - Microfiche Machine Membership&Dues'(42315).. Amount Budgeted: : ' 1 800 APA;AEP,AICP; etc Publications(42320) Amount Budgeted: 1,200 Meetings(42325) Amount Budgeted: 550 SGVCOGPD, Misc. Travel-Conferences (42330);: Amount Budgeted.. ,. 10,300,. League of CA Cites Planners Institute. Northern CA `..:2500 APA National Conference; Los Angeles ,4,800 California Chapter APA'Conference, Santa Barbara 3,000 . .;. CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET.DISCUSSION FY11-12 Page 2 Travel-Mileage&Auto Allow(42335) Amount Budgeted: 3,500 Reimbursement - Auto Allow-Com Dev Director($250/mo) Education &Training (42340) Amount Budgeted: 800 APA,AEP, League, UCI, UCLA PROFESSIONAL SERVICES Professional Services(44000) Amount Budgeted: 3,500 Recording Secretary . Commission Compensation (44100) Amount Budgeted: 7,000 Planning Commission Planning -.General Plan (44220) Amount Budgeted: 125,000 General Plan amendments, code amendments &zone changes required to implement Housing Element Honda Property code amendment&zone change Prof Svcs Environmental(44240) Amount Budgeted: 5,000 On-Call Services-Environmental Prof Svcs-Landscape Architecture(44245) Amount Budgeted: 1,000 Landscape plan checking services (new tracts in The Country, South Pointe West) Planning -Projects (44250) Amount Budgeted: 500 On-Call Services CAPITAL OUTLAY Office Equipment-Furniture (46220) Amount Budgeted: 500 replace broken office equipment as needed CITY OF DIAMOND BAR �r=�A}7TMENT �orrrbeveldprOeOt ESTIMATED EXPENDITURES DIVISI(bN >:::::`::;:::Ruiiding:: FY 2011-2012 (ORfzATlol:#:;`::::::0{11:= 220:::'::::: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12- Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 67,783 69,150. 69,150 69,146 40020 Over-Time Wages 57 500 500 500 40030 Part-Time Salaries 40070 City Paid Benefits 811 1,350 1,350 1,422 40080 Retirement 11,916 12,100 12,100 12,792 40083 Worker's Comp. Exp. 662 600 600 700 40084Short/Long Term Disability 395 450 450 422 40085 Medicare 982 1,000 1,000 1,003 40090 Benefit Allotment 12,440 12,850 12,850 13,170 TOTAL PERSONNEL 95,046 98,000 98,000 99,155 SUPPLIES 41200 Operating Supplies 543 500 1,170 500 41300 Small Tools&Equipment 287 0 0 0 TOTAL SUPPLIES 830 500 1,170 500 OPERATING EXPENDITURES 42110 Printing 1,000 330 700 42315 Membership &Dues 0 0 0 42330 Travel-Conference/Research 0 0 0 42340 Education &Training 500 0 0 TOTAL OPERATING EXP. . 0 1,500 330 700 CONTRACT SERVICES 45201 CS-Building &Safety 208,475 300,000 300,000 238,745 TOTAL CONTRACT SVCS. 208,475 300,000 300,000' 238,745 DIVISION TOTAL 304,351 400,000 399,500 339,.100 CITY OF DIAMOND BAR . BUILDING'AND SAFETY (001-5220) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $339,100 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 99,155 Community Development Director 0.20 FT Permit Technician 1.00, FT 1.20 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Small Tools& Equipment Amount Budgeted: 0,, 0 OPERATING EXPENDITURES - Printing (42110) Amount Budgeted: 700 Printing of Forms 700 Membership&Dues (42315) Amount Budgeted: 0 0 Travel-Conferences (42330) Amount Budgeted: 0 Education&Training(42340) Amount Budgeted: 0 CONTRACT SERVICES Contract Svcs.-Building&Safety(45201), Amount Budgeted:. - 238,745 Consultants being'considered to provide contract building and safety services are proposing varying combinations of revenue- based commissions and billable hours. Anticipated revenues from development of: Commercial and.of6ce.tenant improvements & remodels New single family residential projects CITY OF ®I,�MONDBAR- r i7i ivr c r eu io rx; fl ESTIMATED EXPENDITURESNe�g} b:ofioo:d::(iiap; FY 2011-2012 oRGaivizarioN.#...... ......Ofi11.5230...:: FY 2009-10 FY 2010-11: FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 148,565 166,250 166,250 166,227 40020 Over-Time Wages 1,101 1,600 1,600 1,600 40070 City Paid Benefits 1,754 3,400 3,400 3,563 40080 Retirement 26,196 29,100 29,100 30,752 40083 Worker's Comp. Exp. 2,705 1,650 1,650 3,082 40084 Short/Long Term Disability 889 1,050 1,050 1,014 .40085 Medicare 2,160 2,450 2,450 2,410 40090 Benefit Allotment 29,752 32,150 32,150 32,961 40099 Salary Savings TOTAL PERSONNEL 213,122 237,650 237,650 241,609 SUPPLIES 41200 Operating Supplies 646 500 400 500 41300 Small Tools &Equipment 0 0 0 TOTAL SUPPLIES 646 500 400. 500 OPERATING EXPENDITURES 42110 Printing 1,642 1,000 300 1,000 42200 Equipment Maintenance 721 1,000 500 1,000 42310 Fuel 4,636 5,000 3,500 4,000 42315 Membership &Dues 150 500 400 500 42325 Meetings 200 200 200 42330 Travel-Conferences/Research 875 1,000 200 2,000 42340 Education&Training 359 500 200 500 TOTAL OPERATING EXP. 8,383 9,200 5,300 9,200 CONTRACT SERVICES 45213 " CS-Code.Enforcement 45214 CS-Properly Abatement 800 1,000 1,000 45520 CS-Graffiti Removal 62,400 62,400 62,400 62,400 TOTAL CONTRACT SVCS. 63,200 63,400 63,400 62,400 DIVISION TOTAL285,351 310,750 306,750 313,709 ' CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT-(5230) BUDGET DISCUSSION FY11-12 . TOTAL BUDGET.. $313,709 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 241,609 Full-time Com Dev Director 0.20 FT Neighborhood Improvement Officer 2.00 FT Sr.Admin Assistant 0.10 FT Sr. Office Specialist 0.30 FT 2.60 FT SUPPLIES . Operating Supplies (41200) Amount Budgeted: 500 Small Tools&Equipment(41300) _ Amount Budgeted: OPERATING EXPENDITURES Printing(42110) Amount Budgeted: 1,000 CNTC Notices, Brochures., handouts E uip O Vent Maintenance 42200 Amount Budgeted: 1,000 ehicl Fuel (42310) Amount Budgeted:. 4,000 NIO Vehicles"(2) Membership&Dues (42315) Amount.Budgp-ted; 500.. CACEO.(2) Meetings (42325) :'_ Amount Budgeted: 200 CACEO Travel-Conferences'(42330) Amount,Budgeted: 2,000 . CACEO annual seminar,'Monterey Sept.6-9,2011 Education&Training(42340). . ..Amount Budgeted: 500 SCAtE6, bAcE6'' CONTRACT SERVICES ;62 G5 -.Graffiti Removal(45520) Amount Budgeted ,400 - R CITY �:OF DIAMOND. BA Department - Community Services Community Services Ad �nfstration Diamond Bar Center City Pari Operations PariCo Grow Perk enotage dark Heritage Pk Com Center Maple Hill dark ark Peterson Park' R�-7--idd-�2eaga �ark, Starsh�ne Pari SU �t�°�d�e Perk Syc� ��°e Canyon Park Recreaion, fig CITY OF DIAMOND BAR : ESTIMATED EXPENDITURES SUMMARY COMMUNITY,SERVICES FY 2011-2012 Organization#: 001-5310 through 001-5350 FY 2009-10 Fry 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES. $1,815,579 $1,897,460 $1,754,560 $1,991,778 . SUPPLIES 166,841 145,970 155,670 161,141 OPERATING EXPENDITURES 714,001 . 787,961 767,446 760;650 PROFESSIONAL SERVICES 10,836 10,940 '11;340 10,940 CONTRACT SERVICES 850,033 919,780 919,330 978,518 CAPITAL OUTLAY 163,288 9,160 - 9,160 77,300 DEPARTMENT TOTAL $3,720,578 :$3,771,271 $3,617,505 $3,980,327 DEPARTMENT.INCLUDES; Community Services Administration .$317,637 - Diamond Bar Center, 997,585 Park Operations 910,580.' Recreation 1,754,525 ` COMMUNITY SERVICES Park Operations 22.9%- Diamond 2.9%.Diamond Bar Center 25.0% ; `4.>it'' z. 7 a �•9 , },3 rzlA tf ti k i ns xb Y�1A sr> ra xt y tr �Tir r TMl d . k 5 r. t ,. . Jl' Community Services M1 isl r + StT Administratidn 8.0% Recreation .: ,. , ' :..44.1% •. .. Total Department Expenditures-$3,980,327 CITY OF DIAMOND BAR D.EFz�t�Tnni Nt ;:: �o��;�riitY;.....::: ESTIMATED EXPENDITURES is vy N : S:yr it i '::;::::'`:: FY 2011-2012 aRGa1Ar#p. .#..: Q153:�:o FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 763,882 949,150 809,000 950,838 40020 Over-Time Wages 22,981 . 24,210 24,210 23,700 40030 Part-Time Salaries 621,588 584,250 652,650 615,995 40070 City Paid Benefits 14,281 - 19,400 17,000 20,514 40080 Retirement 143,988 179,350 155,750 189,745 40083 Worker's Comp. Exp. 34,945 28;900 25,250 37,122 40D84 Short/Long Term Disability 4,958 6,300 5,450 6,256 40085 Medicare 53,649 53,900 36,750 56,273 40090 Benefit Allotment 155,307 184,750 161,250 189,376 40099 Salary Savings 0 (132,750) (132,750) (98,041) TOTAL PERSONNEL 1,815,579 1,897,460 1,754,560 1,991,778 SUPPLIES 41200 Operating Supplies 166,841 145,970 155,670 161,141 41300 Small Tools&Equipment 0 0 0 0 TOTAL SUPPLIES 166,841 145,970 155,670 161,141 OPERATING EXPENDITURES 42110 Printing 22,504 24,190 24,190 25,030 42120 Postage Charges 0 250 0 250 42125 Telephone 13,488 12,850 12,850 12,850 42126 Utilities 297,045 278,500 278,500. 278,500 42128 Banking Charges 32,684. 33,500 33,500 33,500 42130 Rental/Lease of Equipment 11,842 15,700 15,700 16,000 .42140 Rental/Lease of Real Prop 76,092 102,300 102,300 104,317_ 42141 Rental/Lease-Exhibit Sp 1,905 21000 2,000 2,000 42200 Equipment Maintenance 9,152 14,700 15,470 14,700 42205 Computer Maintenance 0 500 0 500 42210 Maint.of Grounds/Bldgs 107,632 155,176 132,476 116,650 42310 Fuel 19,989 15,000 18,400 15,000 423,15 Membership&Dues 2,660 2,890 3,155 2,915 42320 Publications 0 600 600 - 600 42325 Meetings 2,438 2,010 2,010 1,850 --42330. .---Travel_Conferences tip _ 10,526 16,200 16,200 13,838 42335 Travel-Mileage&Auto Allow 3447 --- -:'_73_,7_1 -- 3,710 -. - . -3;710----- 42340 Education&Training 670 2,685 1,185 2,685 42353 Anniversary Celebration 65,360 65,000 65,000 73,355 42410 Admissions-Youth Activities 36,567 40,200 40,200 42,400 714;001 787,961 767,446 760,650 TOTAL OPERATING EXP. , PROFESSIONAL SERVICES 44000 : Professional Services 8,451. 8,240 9,240 8,240 44100 Commission Compensation 2,385 2,700 2,100 2,700 44300 PS 7 Special Studies 0 0 0 0 TOTAL PROF.SVCS 10,836 10,940 11,340 10,940 CONTRACT.SERVICES 45010 'CS-DBC Security, - 27000 27,000 27,700 45518 CS-Storm Damage` 40 450 0 450 45300 CS-Community,Svcs, 612,470 656,965 656,965 703,758 ' 45305, CS-Concerts in the Park 20,771 21,650 21,650 22,150 45310 CS-Excursions 37,190 44,755 44,755 40,500 45320 CS-Contract Classes 179,562 168,960 168,960 183,960 TOTAL CONTRACT SVCS. 850,033 919,780 919,330 978,518, CAPITAL OUTLAY 46250: Misc Equipment 16,544 9,160 9.;160 77,300 46410. Capitallmprovements 146,744 0 0 0 163,288 9,160 9,160 77,300 DEPARTMENT TOTAL 3,720,578 3,771,271 31617,506 3,980,327 CITY OF DIAMOND BAR DEPA�iTMEN r�::::::::.eom.Mi.rii.yaycs:::::: ESTIMATED EXPENDITURES Qlisiq .:.: ::.:.:.. : tirri:$vcs:Adii .:::: FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 174,461 218,800 218,800 218,754 40020 Over-Time Wages 0 40030 Part Time Salaries 0 0 40070 City Paid Benefits 1,666 3,200 3,200 3,355 40080 Retirement 29,607 38,300 38,300 40,470 40083 Worker's Comp. Exp. 4,402 3,350 4,600 3,802 40084 Short/Long Term Disability 1,024 1,350 1,350 1,334 40085 Medicare 2,503 3,200 3,200 3,172 40090 Benefit Allotment 18,000 29,850 29,850 30,575 40099 Salary Savings (69,200) (69,200) (34,995) TOTAL PERSONNEL 231,663 228,850 230,100 266,467 SUPPLIES 41200 Operating Supplies 6,675 . 5,000 5,000 5,000 41300 Small Tools&Equipment TOTAL SUPPLIES 6,675 5,000 5,000 5,000 OPERATING EXPENDITURES 42125 Telephone 519 550 550 550 42130 Rental/Lease of Equipment 155 650 650 650 42200 Equipment Maintenance 5,068 7,500. 7,500 7,500 42210 Maint.of Grounds/Bldgs 332 450 450 450 42310 Fuel 19,989 15,000 18,400 15,000 42315 Membership&Dues 1,050 800 1,065 800 42320 Publications 600: 600 600 .. 4232,5 Meetings 440 500 500 500 42330 Travel-Conferences 5,457 9,500 9,500 6,930 42335. Travel-Mileage&Auto Allow 3,067 3,000 3,000 3,000 42340 Education&Training 295 1,500 0 1,500 TOTAL OPERATING EXP. . 36,372 40,050 42,215. 37,480 PROFESSIONAL SERVICES 44000 Professional Services 8,451 8,240 9,240 8,240. PS-.Special_Studies�. ._ TOTAL PROF SVCS: . 8,451 E;240--_ CONTRACT SERVICES 45518 CS-Storm.Damage 40 450 0 450 TOTAL.CONTRACT SVCS. 40 450 0 450 CAPITAL OUTLAY 46250 Misc Equipment 412 0 0 0 46410 Com Svcs Adm Capital Impr 17,717 18,129 0. 0 0 DIVISION TOTAL` 301,330 282,590 286,555. 317,637 . .... ....................... CITY OF DIAMOND BAR DEP�R.TMr NTk.:;:; Co 'm.n Svcs =$ ESTIMATED EXPENDITURES FY 2011-2012 ORGAN FY 2009-10. FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 110,580 134,900 134,878 40026 Over-Time Wages 457 1,500 1,500 1,500 40030 Part-Time Salaries 192,046 198,150 198,150 212,593 40070 City Paid Benefits 2,076 2,400 2,521 40080 Retirement 19,267 23,600 24,952 40083 Worker's Comp. Exp. 8,286 6,150 8,803 40084 Short/Long Term Disability 654 850 823 40085 Medicare 15,797 17,150 18,219 40090_ Benefit Allotment 21,539- 23,500 - 24,096 TOTAL PERSONNEL 370,702 408,200 199,650 428,385 SUPPLIES _41200 Operating Supplies 57,318 46,300 46,300 47,300 TOTAL SUPPLIES 57,318 46,300 46,300 47,300 OPERATING EXPENDITURES 42110 Printing 9,348 10,000 10,000 10,006 42125 Telephone 4,250 3,900 3,900 3;900 42126 Utilities 86,283 85,000 85,000 85,000 42130 Rental/Lease-Equip 243 250 250. 250 42141 Rental/Lease Exhibit Sp 1,905 2,000 2,000. 2,000 42200 Equipment Maintenance 4,084 5,700 5,700 5,700 42210 Maint.of Grounds/Bldgs 20,469. 45,700 23,000 23,000 TOTAL OPERATING EXP. 126,582 152,550 129,850 " 129,850 CONTRACT SERVICES. 45010 CS-Security 0 27,700. 27,000 27,700 45300 CS-Community Svcs 229,636 . 259,450 259,450 288,850 TOTAL CONTRACT SVCS. 229,636 287,150 286,450 316,550 CAPITAL OUTLAY 46250 Misc Equipment 15,874 7,000 7,000 75,500 46410 Capital Improvements 27,636 43,510 7,000 7,000 75,500 DIVISION TOTAL 827,749, 901,200 669,250 997,585 CITY OF DIAMOND' BAR o:ERJNRTMENr ::::':::.co;��;UditYsvcs:::::: ESTIMATED EXPENDITURES D1�11SIQN :;>:.:::::Prk gperafior.s .::: FY 2011-2012 0A FY ::...00;X84(7 FY 2069-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 99,657 107,250 102,000 107,215 40020 Over-Time Wages 4,189 5,000 5,000 5,000. 40030 Part-Time Salaries 126,709 122,600 130,000 122,579 40070 City Paid Benefits 1,683 1,900 1,900 2,017 40080 Retirement 17,498 18,800 18,800 19,835 40083 Worker's Comp. Exp. 6,825 5,750 7,000 6,894 40084 Short/Long Term Disability 605 650 650. 654 40085 Medicare 10,678 10,950 10,950 10,932 40090 Benefit Allotment 18,360 18,650 18,650 19,104 TOTAL PERSONNEL 286,204 291,550 294,950 294,230 SUPPLIES 41200 Operating Supplies 18,938 12,000 21,700 . 21,700 41300 Small Tools&Equipment TOTAL SUPPLIES 18,938 12,000 21,700 21,700 OPERATING EXPENDITURES 42125 Telephone8,719 8,400 8,400 8,400 42126 Utilities 210,762 193,500 193,500 193,500 42130 Rental/Lease of Equipment 1,834 2,500 2,500 2,500 42210 Maint.of Grounds/Bldgs 86,831 109,026 109,026 93,200 TOTAL OPERATING EXP. 308,146 313,426 313,426 297,600 CONTRACT SERVICES 45300 CS-Community Svcs 295,836 295,250 295,250 295,250 TOTAL CONTRACT SVCS. 295,836 295,250 295,250 295,250 CAPITAL OUTLAY 46250 Misc Equipment 258:- 0 1,800. 46410 Capital Improvements 101,391 0 0 101,649 0 0 1,800 DIVISION TOTAL 1,010,773 912,226 925,326 910,580 CITY OF. DIAMOND BAR PARK OPERATIONS SUMMARY (001-6340)` BUDGET VSCUSSION FY1'I-12 TOTAL BUDGET $910,530 PERSONNEL SERVICES .Personnel (40010-40093) Amount Budgeted: 294,230 Full Time Parks&Maint Insp/Tech 1.00 FT Parks&Maint Supervisor 0.60 FT 1.60 FT Intermittent Part Time Facility Attendent I 2,494 hrs @ D-Step 4.000 IPT Facility Attendent II -2,311 hrs @ D-Step 4.000 IPT Maintenance Worker I-1,250 hrs @ D-Step 2.000 IPT Maintenance.Worker II - 1,980 firs @D-Step 2.000 IPT 12.000 IPT Over-Time Wages Amount Budgeted: 5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 21,700 Heritage Community Gtr 4,000 Parks Supplies. 12;000 Doggie.Walk Bags 5,000 Staff Work Boots ' 700 OPERATING EXPENDITURES Telephone (42126) Amount Budgeted: '8,400 Heritage Park ., 1,200 Heritage Community Ctr 1,200 Maplehill Pk, . 1,200 Pantera Pk 1,200 Peterson Pk 11200 Reagan Pk 1,200 Sycamore Cyn 1,200 Utilities (4.2126) Amount Budgeted. . . .193,600 Paul Grow Park 10600 Water 10,0.00. Electric 600 . . Water: . Herifa e Park 9,600 ,500' 1,100 Electric' . CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (00`1-5340) BUDGET DISCUSSION FYI 1-12 Page 2 Heritage Community Ctr 14,900 Water-Included with Heritage Park Electric 13,500 High Speed Internet--Computer& Phone 1,400 Lorbeer Lights 12,500 Electric 12,500 Maplehill Pk 12,500 Water 10,000 Electric 2,500 Pantera Pk .44,000 Water 31,000 Electric 13,000 Peterson Pk 25,000 Water 20,000 Electric 5,000 Reagan Pk 11,500 Water 8,500 Electric 3,000 . Starshine Pk 8,900 Water 8,000 Electric 900 Summitridge 28,000 Water 28,000 Electric-Included w/DBC Sycamore Cyn 16,000 Water 11,000 Electric 5,000 Rental/Lease of Equipment(42130). Amount Budgeted: 2,500 Rental equip to repairTrails 2,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: - 93,2100 Paul Grow Park CPSC Audit/Inspection-Tot Lot . __- -475 -- _: Misc Maint-Irrigtn; Ltg, Elec, Pest Ctrl,etc 1,000 Heritage Park CPSC Audit/[nspection of Tot Lot 2,075. $475 for audit&$1600 for two drop tests Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 , Heritage Community Ctr Building Maintenance Contract 5,800 Paint Interior` 5,200. Misc Maint-Irrigtn,_Ltg, Elec, Pest Ctrl, etc 800 Maplehill Pk CPSC Audit/Inspe,ction of-Tot Lot Misc Maint-Irrigtn, Ltg; Elec, Pest Ctrl, etc 1,00Q Pantera Pk.. Building.Maintenance.Contract. 3,050 CPSC Audit/Inspection of Tot Lot. 2,075 CITY OF DIAMOND DAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION' FYI 1-12 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Page 3 Peterson Pk CPSC Audit/Inspection of Tot Lot 2,075 Parking Lot Repairs plus Striping 17,000 $6.80/sq. ft.x 2500 sq.ft. Weed Removal/Fire Break 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk CPSC Audit/Inspection.of Tot Lot 2,075 Mist Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk CPSC Audit/Inspection of Tot Lot 2,075 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl; etc 200 Summitridge Park/DBC Misc.Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000_ Sycamore Cyn Park Cleaning of Creek Area 3,000 Sump Pump Maintenance 7,500 Ground Squirrel.Control 2,600 CPSC Audit/Inspection of Tot Lot 2,075 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 CONTRACT SERVICES 295 CS-Community Svcs (45300) Amount Budgeted: ,250 Landscape Maintenance Contract , ValleyCrest Contract 103,088 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082' Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head at Sycamore Canyon Park 4,200 ValleyCrest Contract 192,162 Pantera Park 99;331 Peterson Park. . 43,927 Lorbeer Football Field 48,904 Summit Ridge,Park(incl: w/Diamond Bar Center) . CITY OF DIAMOND BAR D.EPARTMENT:::::::::C.6ihsii iiity,5pcs:.:. ESTIMATED EXPENDITURES Qi lsc)t :==::::�fi reg dn:.:. :;.* FY�2011-2012 of i I I AT#4f :#:.:.:::.:.:.:4oar FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 379,184 488,200 488,200 489,991 40020' Over-Time Wages 18,335 17,710 17,710 17,200 40030 Part-Time Salaries 302,833 263,500 324,500 280,823 40070 City Paid Benefits 8,856 11,900 11,900 12,621 40080 Retirement 77,616 98,650 98,650 104,488 40083 Worker's Comp. Exp. 15,432 13,650 13,650 17,623 40084 Short/Long Term Disability 2,675 3,450 3,450 3,445 40085 Medicare 24,671 22,600 22,600 23,950 40090 Benefit Allotment. 97,408 112,750 112,750 115,601 40099 Salary Savings (63,550) (63,550) (63,046) TOTAL.PERSONNEL 927,010 968,860 1,029,860 1,002,696 SUPPLIES 41200 Operating Supplies 83,910 82,670 82,670 87,141 TOTAL SUPPLIES, 83,910 82,670 82,670 87,141 OPERATING EXPENDITURES 42110 Printing 13,156 14,190 14,190 15,030.` 42120 Postage Charges 250 0 250 42128 Banking Charges 32,684 33,500 33,500 33,500 42130 Rental/Lease of Equipment 9,610 12,300 12,300 12,600, 42140 Rental/Lease of Real Prop 76,092 102,300, 102,300 104,317 42200. Equipment Maintenance 1,500 2,270 1,500 42205 Computer Maintenance 500 0 500 42315 Membership&Dues 1,610 2,090 2,090 2,115 42325 Meetings 1,998 1,510 1,510 1,350 42330 Travel-Conferences 5,069 6,700 6,700 6,908 42335 Travel-Mileage&Auto Allow 380 710 710 710 42340 Education&Training 375 1,185 1,185 1,185 42353 City Birthday Party . 65,360 65,000 65,000 73,355 42410 Admissions-Youth Activities 36,567 . 40,200 40,200 42,400 TOTAL OPERATING EXP. 242,901 281,935 281,955 295,720 P-ROFESSIONAL SERVICES 44100 .. Commission Compensation 2,385 2;700 2,-100 _-.._ :2,700-- TOTAL PROF SVCS 2,385 2,700 2,100 2,700 CONTRACT SERVICES 45300 CS-Community Svcs 86,998 102,265 102,265 119,65.8 45305 CS-Concerts in the Park 20,771 21,650 21,650 22,150 45310 CS-Excursions 37,190 44,755 44,755 40,500 45320 CS-Contract Classes 179;562 - 168,960 168,960 183,960 TOTAL CONTRACT SVCS. 324,521 337,630 337,630 366,268 CAPITAL OUTLAY 46250 . :. Misc Equipment 2,160 2,160 0 . 0 2,160 2,160 0 DIVISION TOTAL:. 1,580,727. 1,675,955 1,736,375 1;754;525 CITY-OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION - FY11-12 TOTAL BUDGET $1,754,525 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 985,496 Full Time Community Svcs Director0:485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor .400 FT Rec Specialist 0.740 FT Red,Specialist 1.000 FT 7.375 FT Regular Part-Time Asst. Preschool Teacher(20 hrs) 1.00 RPT Preschool Teacher(30 hrs) 2.00 RPT 3.00 RPT Seasonal Part-Time CS Spec:-Day Camp/Youth MasterPlan: 1:00 SPT Implementation (990`hrs @ D-Step) CS Spec. Fields(2,970 hrs @ D-Step) 3.00 SPT'. CS Spec.-Sports (990 hrs @ D-Step) . 1.00 SPT . CS Workers(871 hrs @_D=Step) 6.00 SPT CS Leader (3579 hrs @ C-Step) 4.00.:SPT CS Leader-TinyTots.(900 hrs @ E-Step) 1.00 SPT CS Leader 11(4,676 hrs @ B-Step) 10.00 SPT 26.00 SPT Overtime Wages (40020) Amount,Budgeted: 17,200 Summer Day Camp 780 Senior Excursions 340 • Haunted House 2,000 .4th of July Event 700 Candy Cane Craft Fair.. _ . 400: 23rd Birthday Party. 2,000 Adult Excursions. 3;420 Youth &Adult Sports 960 Winter Snow Fest: 1,000 YMP&;Youth in Action 4,100 Diamond Bar Day at the Fair 400 Concert Share-:, :150 Easter Egg Hnut 400. Arbor Day, 200 Sfaff Softball Tournament 350 'SUPPLIES Operating Supplies'(41200) Amounf Budgeted 87,1.41 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY11-12 Haunted House/FFF 4,050 Easter Egg Hunt 2,535 Youth Soccer 3,760 . Youth Basketball 11,110 Page 2 Adult Volleyball 235 Candy Cane Craft Fair, 900 Concert Share 1,400 Senior Excursions 1,080 Senior Dances/Programs 7,375 Adult Basketball 3,715 Day Camp - 8,263 Staff Shirts 3,000 YMP Imp& DB4 Youth 4,230 Adult Excursions 730 Volunteen Program-T-Shirts 500 Tiny Tots 6,500. Youth Baseball` 11,863 Winter Snow Fest 6,850 Concerts in the Park 1,410 Contract Classes 1,600 Staff One PitchTourney 900 Veterans Recognition 900 Arbor Day Celebration 985 Fourth of July 2,200 Movies Under the Stars (included in Concerts in the Park) Q Diamond Bar Day at the Fair 700 Field Attendant 350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 15,030 Concerts in the Park/Movies in the Stars 1,000 Day Camp 900. -. Winter Snowfest 600 Youth Basketball 700 _ Youth Baseball 700 Youth.Soccer 600 Easter Egg Hunt 600 Haunted House & Fall Fun Festival 500 Arbor Day Celebration 0 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 955 Contract Classes 1,200 Veterans Recognition Armed Forces Banners Brochures 300 Fourth of July 500 DB4Youth :.. 21535 Diamond Bar Day" Fair 4,000 Staff Softball Tourney 440'.c;• CITY OF DIAMOND DAR RECREATION SVCS (001-5350) . BUDGET DISCUSSION FY11-12` Concert Share 400 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Page 3 Banking Charges (42128). Amount Budgeted:, 33,500 Credit.Card Charges 33,500. Rental/Lease of Equipment(42130) Amount Budgeted: 12,600 Winter Snowfest 3,500 Fireworks Show 6,000 Sound System 1,600 Restrooms/Sinks 1,000 Tables/Chairs/Equipment 21200 Light Tower Rental 1,200 Concert Share 3,100 Rental/Lease of Real Prop(42140).. . Amount Budgeted: 104,317 Youth Basketball Games+ Practice 29,409 Youth Indoor Soccer - 4,700 Adult Volleyball 8,640 Adult Basketball 42,768. Contract Classes 15,500 4th of July(DB High School) 3,000 Winter Snow Fest 200 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software-Staff Scheduling 500 Membership &Dues (42315) Amount Budgeted: 21115 G.P.R.S: Membership (8 Staff) 1,240 Lem (2 Staff) 400 Calif.Asso. of Senior Service Centers(1 Staff) 50 WILS (3 Staff) •75. S:C.M.A.F::Membership(4 Staff) : 350 Meetings (42325) Amount Budgeted: 1,350 C.P.R.S. Seminars: . 200 S:C.M.A.F. Sports lnsfitute(4 staff) 310 Brochure Exchange Meetings.. 120 CPRS District Xlll Meetings 600 WILS Meetings 120 Travel -Conferences(42330) Amount Budgeted 6',908 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 1-12 C.P.R.S. Conference- Long Beach 2011 3/20-3/23/12 Conference Registration 7 staff @ $339 2;373 Mileage 7 staff @ $100 700 Hotel p Per Diem for 7 staff/4days x$70/day 1,960 Senior Service Assn.Annual Conference 475 Pacific Soutwest Maintenance Management School1,400 11.14.-11.18.11 Travel-Mileage &Auto Allow(42335) Amount Budgeted: 710 Staff Mileage 710 Page 4 Education &Training (42340) Amount Budgeted: 1,185 Day Camp 765 Tiny Tots 420 City Birthday Party(42353) Amount Budgeted: 73,355 Banners 5,300 Special.Event Insurance 1,800 Restroom/Sink Rental 1,000 Sound System Rental 750 Equipment Rental- Tables, Chairs, Generators, Canopies 9,500 Contract Staff/Security 1,850 Rides/Attractions 23,780 Non Profit's Organizations Revenue Share 12,300 Annual Birthday Pins 2,700 Decoration/Signs 4,000 Games/Game Prizes 4,300 Facility Rental - PUSD 250 - Food--Reimbursement_.. 700 Birthday Cakes/Supplies _._ s _ .:._ 700 — Wrist Bands 500 Flyers/Posters/Promotion 1,350' Council& Commission Shirts 900' Kwik Covers 500 Car Show Supplies 1,17.5 Admissions-Youth Activities (42410) Amount Budgeted: 42,400 Day Camp'' Excursions 40,800 Tiny Tots 800 DB4 Youth 800 Volunteens (included in Day Camp) 0 PROFESSIONAL SERVICES Coinm�ssioner Com ensation, 44100 Amount Budgetetl 2,700 p ( ) CITY OF DIAMOND BAR RECREATION SVCS (001=5350) BUDGET DISCUSSION FYI 1-12. 5 Comm. @$45/mtg @ 12 mtgs/year 2,700 .CONTRACT SERVICES CS-Community Svcs (45300) Amount Budgeted: 119,658 Adult Basketball Officials 1,188 Tiny Tots 600 Staff One Pitch Tourney 250 : Volunteens 21500 Daycamp--Safety Show 800 Youth Basketball Officials 4,200 PeaceBuilders. 2,815 Winter Snow.Fest-:2011 25,700 Snow. 15,000 Sound System 750 Page 5 Special Event Insurance 600 Food Vendor Reimbursement 550 Valley Crest/MCE 1,500 Banners 500 Event Security 300 Revenue Split w/Organizations 6,500 Senior Program 24,650 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 500 . Banners 600 Revenue Split w/Organizations(FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Banners 600 Fireworks Show'--2010 21,300 Fireworks'. 12,900 Entertainment: ; 5,000 Banners(5 New Horizonital) 600 :Valley Crest 800 :.Insurance 2,000 Veterans.Recognition Entertainment/Caterer 2,670 Armed Forces Banners 15,855 .. .Movies under the Stars--Movie Rentals 3,000 DB4Youth. 7,480 . Diamond Bar Day at the,Fair'Entertainment .1,000 Concert:Share 2,400 Concerts in the.Park(45305) 22,150 Bands--w 7 Concerts 10,000. -Sound System 4,500 Concessionair. ` ` e Reimbursements '• 750 _ Banners&Replacement.Signage 3,800 S ectal Event Insurance 1.,800 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 1-12 Annual ASCAP Registration 650 Annum BMI Registration 650' CS-Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15,500 Senior Excursions 25,000 CS-Contract Classes (45320). Amount Budgeted: 183,960 Contract Class Instructors 175,000 Finger Printing for Contract Class Instructors @$32 960 Instructor.insurance 8,000 CAPITAL OUTLAY Misc Equipment(46250) Amount Budgeted: 0 Table Tennis Table 0 Youth Sports Scoreboards/Timers 0 ao CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS - FY 2011-2012 ' Organization#: 001.5510 through 001-5558 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES $852,009 $777,800 $779,775 $799,866 SUPPLIES 35,797 _ 59,000 58,500 59,000 OPERATING EXPENDITURES 97,249 111,150 110,050 112,150 PROFESSIONAL SERVICES 105,618 59,500 41,800 75,500 CONTRACT SERVICES_ 1,368,085 1,408,250 .1,376,740 1,405,038 CAPITAL OUTLAY 2,586 3,000, 3,000 3,000 DEPARTMENT TOTAL $2,461,344 $2,418,700 '$2,369,865 $2,454,554 DEPARTMENT INCLUDES: PW Administration $584,503 Engineering 288,553 Road Maintenance 1,214,460 „ Landscape Maintenance 367,038 PUBLIC WORKS PW Administration 23.8% Engineering. • 11.8% fgyw yyt . • .Landscape Maintenance P�t' dr-i Q i^�',y.^t, ++ �rh'�...s� 14.9%, h' '°� hr'�t>"J�L �,L$_ 4fiY ift�y Il j Road Maintenance 49.5% Total Department Expenditures $2,454,554 C ITY OF DIAMOND B Al R fl'IrPl1R7l�r~N��:. .Pubai��/voris�::: :::::::: ESTIMATED EXPENDITURES DIVI$1flN:% > ::.S: .......... . FY 2011-2012' lJRG7kIVfiZA t0kf# 001 551 a to:5 FY 2,009-10 FY 201.0-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 622,578 587,100 587,100 587,054 40020 Over-Time Wages 2,244 2,500 2,225 2,500 40030 Part-Time Salaries 0 0 0 ..0 40070 .City Paid Benefits .7,127 8,250 . 7,900 8,687 40080Retirement 108,705 102,850 101,800 108,605 40083 Worker's Comp. Exp, 13,038 7,700 .11,450 10,877 40084 Short/Long Term Disability 3,709 3,650 3,550 31581 40085 Medicare :8,939 8,550 `8,550 8,512 40090 Cafeteria Benefits 85,669 79,200 79,200 81,165 40099 Salary Savings 0 (22,000) (22,000) (11,115) TOTAL PERSONNEL 852,009 777,800 779,775 799,866 SUPPLIES 41200 Operating Supplies 4,020 4,500 4,000. 4,500 41250 Road.Maint Supplies 29,075 50,000 50,000 50,000 41360 Small Tools&Equipment 2,702 4,500 4,500 4,500 TOTAL SUPPLIES 35,797 59,000 58,500 : 59,000 OPERATING EXPENDITURES 42110 Printing 2,116 7,000 8,000 8,000 42115 : Advertising 1,486 .' 3,500 3,500 3,500. 42125 Telephone 544 550 550 550 42126. Utilities 68,921 68,000 68,000 68,000 42130 :.Rental/Lease of Equip.. 1,765 . 4;000 4,000 4,000 42200 Equipment Maintenance 3,608 4,000 4,000 4,000 42310 Fuer 7,466 8,000 8,000 , 8,000 42315 Membership&Dues 1,342 2,100 . 2,000 2,100 42320 Publications 66 1,000 1,000 1,000 42325 Meetings 1,634 2,500 21500, 2,500 42330 Travel-Conferences 2,893 4,500 2,500 4,500 42335. Travel-Mileage&Auto Allow 3,148 3,500' 3,500 3,500 42340 Education&Training 2,260 2,500 :2,500. 2,500 TOTAL OPERATING EXP.. 97,249 111,150 110,050 112,150 PROFESSIONAL SERVICES 44000 Professional Services 56,743 6,500 6,500 6,500 44100 Commission Compensation 1,665 3,000 300 3,006 . 44240 Prof Svcs-Environmental 28,220 40,000 25,000 :. 41,000 44520 Prof Svcs-Engineering' 18,990 10,000 10,000 25,000 TOTAL PROF SVCS, 105,618 59,500 41,800 75,500 .'CONTRACT SERVICES. .45221 : CS-Engineering 136,274 75,000 21;000 40,000 45222 CS-Traffic 19,861. 25,000 25,000 25,000 45223' CS-Plan Checking, 27,635 18,750 18,750 18,750 45224 CS-Soils < 4,993: 5,000 5,000: 5,000 :• 45226 C5=Surveying 0 3,000 3,000' 3,000, '45227 CS-Inspection 4,816 15,000 15,000 26,250 '45500: ' Contract Services 19,998 "35,000 59,500 35,000 45501 CS Street Sweeping '.148,489 : 160,000 160,000 135,000 45502 '`. CS Road Maintenance 220,397 2401000 240,000 240,000 45503 CS-Parkway Maint '21,81.0 .. 24,675 24,675. 241675 ' 45504 CS-Sidewalk Insp&Repair 200,911 140,000 140,000 150,000 45506 CS-Striping&Signing 19,222 50,000 50,000 50,000 45507 CS-Traffic Signal Maint 179,041 250,000 250,000 250,000 45508 CS-Vegetation Control 94,866 102,015 102,015 102,015 45509 CS-Tree Maintenance 172,108 163,800 163,800 189,338 45510 CS-.Tree Watering 11,605 16,010 9,000 16,010 45512 CS-Storm Drainage 19,622 15,000 15000 15,000 45522 CS-.Right of Way Maint 35,215 50,000 50,000 .50,000 45530 CS-Industrial Waste 31,222 20,000 25,000 30,000 TOTAL CONTRACT SVCS.. 1,368,085 _ 1,408,250 1,376,740 1,405,038 CAPITAL OUTLAY 46220 Office Equip-Furniture 190 0 0 0 46250 Misc Equipment 2,396 3,000 3,000 3,000 2,586 3,000 3,000 31000 DEPARTMENT TOTAL 2,461,344 2,418,700 2,369,865 2,454,554 CITY OF DIAMOND BAR T ::P�blii:�vti�ks::'::;:::::::: i iN .....::: .. . :Admin.:ESTIMATED EXPENDITURES ...... . ... s . FY 2011-2012 bkdA it-A dk*:#: :::i 6. -*iia:;:.""' FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 . Actual Adjusted Projected'. Requested PERSONNEL SERVICES 40010 Salaries. 263,633 268,700 268,700 268,685 40020 Over-Time Wages 680 2,000 700 2,000 40030 Part-Time Salaries 40070 City.Paid Benefits 2,997 3,550 3,550 3,735 40080. Retirement 46180 47,050 47,050 49,707 40083 . Worker's Comp.Exp. 4,709 2,350 4,500 3,245 40084 Shorth ong Term Disability 1,587 1,650 1,650 1,639 40085 Medicare 3,829 3,900 :3,900 3,896 40090 Benefit Allotment 33,071 •32,600 32,600 33,411 40099 Salary Savings (22,000) (22,000) (11,115) TOTAL PERSONNEL 356,686 339,800 340,650., 355,203 SUPPLIES 41200 Operating Supplies . 4,020 4,500 4,000 4,500 .41300 Small Tools&Equipment 37 500 500 500 TOTAL SUPPLIES 4,057 5,000 4,500 51000 OPERATING EXPENDITURES • 42110 Printing 2,116 7,000 8,000' 8,000 42115 Advertising `11466 3,500 3,500 3,500 42125 Telephone 544 550 550 '550 42126 Utilities 68,921 ` 68,000 68,000: 68,000 .42315 Membership&Dues 1,142 1,000 1•,000 1,000 42320 Publications. 66 1,000 1,000 . 1,000 42325 Meetings 1,634 2,000 2;000. :2,000 42330 Travel-Conferences 2,734 4,000 2,000, 42335. Travel-Mileage&Auto Allow 3,108:. 3,000 3,000 3,000 42340 Education&Training 1;800 1,500 1,500 1,500 TOTAL OPERATING EXP. 83,551 91,550 90,550 92,550 .. : PROFESSIONAL SERVICES 44000 Professional Services. 56,743 6,500 . 6;500 6,500 44100 Commissioner Comp 1,665 3,000 300. 3,000 44240 Prof Svcs-Environmental 28,220 40,000 25,000 41,000 TOTAL PROF SVCS 86,628 49,500 31,800 50,500 CONTRACT.SERVICES 45221 CS-Engineering 112,720 60,000 .. 6,000 25;000 45227_ CS:-Inspection 4,816 15,000 15,000 26,250 45530 CS-Industrial Waste, 31,222. 20,000 25,000 30,000 TOTAL CONTRACT SVCS. 148,758 95,000 46,000: 81,250 CAPITAL OUTLAY 46220 Office Equip-Furniture: 190 190• 0 0. 0 DIVISION TOTAL 679,870, 580,850 513,500 584,503 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $584,503 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 355,203 Public Works Director 0.75 FT Sr Management Analyst 0.20 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Sr Admin Assistant 0.80 FT 2.75 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools& Equipment(41300) Amount Budgeted: 500 Misc. Tools& Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications,Reports, Notices, and Flyers NTMP Notices&Surveys Advertising (42115) Amount Budgeted: 3,500 mailings related to public works/traffic/parking/street sweeping activities — Telephone (42125) Amount.Budgeted• 550 Public.Works Director.-CetI Phone'Allow - Utilities (42126) Amount Budgeted: 68,000 Traffic signals Membership&Dues(42315) Amount Budgeted: 1000 APWA;:ASCE; MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000 Public Works arid Traffic Engineering Workshops/Serhinars CITY of DIAMOND BAR .PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 1-12 Page 2 Travel-Conferences (42330) Amount Budgeted: 4,000 League of California.Cities- Public Works Officers Institute Annual Conference,APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel-Mileage &Auto Allow(42335) Amount Budgeted: 3,000 Public Works Director-Auto Allowance Education &Training (42340) Amount Budgeted: 1,500 Trainings/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: .6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) .3,000 T&T Commission ` Prof Svcs-Environmental (44240) Amount Budgeted; 41,000 NPDES Permit/Compliance due.to increased enforcement/requirements, including spill responses. 10,000 TMDL and water quality;related.. requirements 5,000 Sewer Sys Overflow/WDR Permit Fee 7,000 NPDES Permit Fee ' 14,000 CPR Membership 5,000 CONTRACT SERVICES' CS-Engineering (45221) Amount Budgeted: 25,000 As needed basis-non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) . CS Inspection (45227) Amount Budgeted: 26,250' Grading, sewer,storm drains, and various development improvements. ; CS- Industrial Waste(45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. CITY OF DIAMOND BAR © PaR rtvlE.. .. ...P�►?ifG:' !ork :>:::>: ........................:•:•:•:•:•:•:::•:•:•:•.•.•:•.•:•:•: ESTIMATED EXPENDITURES DLV.ISiON ::::::::::.:.:.....i�gi...... :;.;:;:;:;:;:;:; FY 2011-2012 bRi 1"i±A :�: :x-�55�::::`::::: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested PERSONNEL SERVICES 40010 Salaries 208,561 158,300 158,300 158,298 40020 Over-time Wages 527 625 40070 City Paid Benefits 2,183 2,150 2,150 2,269 40080 Retirement 36,431 27,750 27,750 29,285 40083 Worker's Comp. Exp. 4,159 1,600 3,200 3,166 40084 Short/Long Term Disability 1,259 1,000 1,000 966 40085 Medicare 2,984 2,300 2,300 2,295 40090 Benefit Allotment 28,444 21,400 21,400 21,924 TOTAL PERSONNEL 284,548 214,500 216,725 218,203 OPERATING EXPENDITURES 42315 Membership&Dues 200 1,100 1,000 1,100 42325 Meetings 500 500 500 42330 Travel=Conferences 159 500 500 500 42335 Travel-Mileage&Auto Allow 40 500 500 500 42340 Education&Training 460 1,000 1,000 1,000 TOTAL OPERATING EXP. 859 3,600 3,500 3,600 CONTRACT SERVICES 45221 CS-Engineering 23,554 15,000 15,000 15,000 45222 CS-Traffic 19,861 25,000 25,000 25,000 45223 CS-Plan Checking 27,635 18,750 18,750 18,750 45224 CS-Soils 4,993 5,000 5,000 5,000 45226 CS-Surveying 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 76,043 66,750 66,750 66,750 DIVISION TOTAL 361,450 284,850 286,975 2$8,553 CITY OF DIAMOND BAIL ENGINEERING (001-5551) BUDGET DISCUSSION FY11-12 TOTAL BUDGET $288,553 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 218,203 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT' OPERATING EXPENDITURES Membership& Dues (42315) Amount Budgeted: 1,100 APWA(Senior, Associate &Assist. Engineers) ASCE(Senior,Associate&Assist.Engineers) Meetings(42325) Amount Budgeted: 500, Caltrans, MTA; LACDPW, SGVCOG, SCAG Travel-Conferences(42330) Amount Budgeted: 500 APWA Travel-Mileage. &Auto Allow(42335) Amount Budgeted: 500 Education &Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS -Engineering (45221) Amount Budgeted: 15,000 Misc. engineeringstudies/reports:on an as needed basis CS.-Traffic Engr(45222) Amount Budgeted: 25,000 Traffic Counts, Speed Surveys,Traffic Impact Studies, NTMP Plans, etc: CS-Plan.Checking (45223) Amount Budgeted: 18,750 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. CS -Soils (45224) Amount Budgeted: 53000 As needed basis CS-Surveying (45226) Amount Budgeted: 3,000 As needed basis CITY OF DIAMOND BAR. DEPgR711lIENTr:: ;;;:Ptabl�c ESTIMATED EXPENDITURES DIVISION ........R.oad Maintenance: .. . FY 2011-2012 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested. PERSONNEL SERVICES 40010 Salaries 150,384 160,100- 160,100 160,071 40020 Over-Time Wages 1,037 500 900" 500 40070 City Paid Benefits 1,947 2,550 2,200 2,683 40080 Retirement 26,094 28,050 27,000 29,613 40083 Worker's Comp. Exp. 4,170 3,750 3,750 4,466 40084 Short/Long Term Disability . 863 1,000 900 976 40085 Medicare 2,126 2,350 2,350 2,321 40090 Benefit Allotment 24,154 25,200 25,200 25,830 TOTAL PERSONNEL 210,775 223,500 222,400 226,460 SUPPLIES 41250 Road Maintenance Supplies 29,075 50,000 ' 50,000 50,000 41300 Small Tools&Equipment 2,665 4,000 4,000 4,000 TOTAL SUPPLIES 31,740 54,000 54,000 54,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 1,765 4,000 4,000 4,000 42200 Equipment Maintenance 3,608 4,000 4,000 4,000 42310 Fuel 7;466 81000 8,000 8,000 TOTAL OPERATING EXP.. 12,839 16,000 16,000 16,000 Professional Services 44520 Prof Svcs Engineering 18,990 10,000 10,000 25,000 18,990 10,000 10,000 25,000 CONTRACT'SERVICES 455011: CS-Street Sweeping 148,489 160,000 160,000 135,000 45502 CS-Road Maintenance 220,397 240,000 240,000 240,000 45504 CS-Sidewalk Insp&Repair - 200,911 140,000 140,000 150,000 45506 CS-Striping&Signing 19,222 50,000 50,000 50,000 45507 CS-Traffic Signal Maint 179,041 250,000 250,000 250,000 451512- CS-Storm Drainage 19,622 15,000 15,000 15,000 45522 CS-Right of Way Maint 35,215 50,000 50,000 50,000 TOTAL'CONTRACT SVCS.. 822,897 905,000 905,000 890,000 CAPITAL OUTLAY 46250 Misc Equipment - -:-: _•- .2 396 . ._-_ 3,000 - `3;000 -._3;000 -- 2,396 3,000 3,000 3,000 DIVISION TOTAL. 1,099,637 1,211,500 1,210,400 1,214,460 CITY.OF:`DIAMOIVD BAR ROAD MAINTENANCE ,(001-5554) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $1,214,460 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 226,460 Public Works Director .10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies.(41250) Amount Budgeted: 50,000 AC Cold Mix,Absorbents, Signs, Posts, Cones, Paint,and Misc. Supplies. Work Boots-2 Staff Members Small Tools&Equipment(41300) Amount Budgeted: 4,000: Misc. Items(Grinding wheels,blades, shovels;'etc.) OPERATING EXPENDITURES Rental/Lease of Equip.(42130) Amount Budgeted: 4,000 Generator; Spot Lights,Trucks; Barricades, Traffic Control Cones/Signs,.etc. Equipment Maintenance.(42200) Amount Budgeted: 4,000 Grinder; Striper, Car washes,etc Fuel (42310). Amount Budgeted: 81000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 25,000 On-call Traffic Engineering Assistance/Support CONTRACT SERVICES CS-Street Sweeping(45501) Amount Budgeted: 135,000 '.CS-Road Maintenance(45502) ..Amount Budgeted: 240,000. CS-Sidewalk Insp&Repair(45504) Amount Budgeted: 150,000 Sidewalk'R& R CS Striping &Signing (45506) Amount Budgeted: 50,Oo0 Striping&Signing work CITY.OF DIAMOND BAER ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 1-12, Page 2 CS-Traffic Signal Maint(45507) Amount Budgeted: 250,000 CS-Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint CS-Right of Way Maint(45522) Amount Budgeted: 50,000 Right of Way Maint CAPITAL OUTLAY Miscellaneous Equipment(46250) Amount Budgeted: 3,000 Equipment Replacement CIT OF DIAMOND BAR ESTIMATED EXPENDITURES D1VIS10Nt :: »:aandscape /lamt FY 201.1-2012 DRGN1T/fi'Gitt ::::: 00t X058 FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested CONTRACT SERVICES 45500 Contract Services 19,998 35,000 59,500 35,000 45503 CS-Parkway Maint: . 21,810 24,675 24,675 24,675 45508 CS-,Vegetation Control 94,866 102,015 102,015 102,015 . 45509 CS.-Tree Maintenance . 172,108 163,800 163,800 189,338 . 45510 CS-Tree.Watenng 11,605 16,010 9,000 16,010 TOTAL CONTRACT.SVCS. 320,387. 341,500 358,990 367,038 DIVISION TOTAL 320,387 341,500 358,990 367,038 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $367,038 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint-Youth at Risk Pgm 35,000 (Funded with Prop.A Safe Parks Act At-Risk Funds) CS =Parkway Maint(45503) . Amount Budgeted: 24,675 Lanterman Contract 24,675 CS -Vegetation Control (45508) Amount Budgeted: 102,015 MCE Contract 78,765 Crestline Annexation Area 10,000 Freeway Ramps/Cal Trans ROW 13,250 CS -Tree Maintenance(45509) Amount Budgeted: 189,338 WCA Contract Tree Maintenance-5 yr cycle (3,357 trees) 136,768 Area 3 --2,023 trees @ 38.90/tree 78,695 Area 6--1,334 trees @ 38.90/tree 51,893 LLAD#41 Slopes (3-man Crew/25 days 6,180 over a 5-year period ($30,900/5 years) Service Requests and As Needed Work 7,000 Emergency Call Out 3,000 Arborist Inspections 5,000 Tree Planting 10,670 Tree/Stump Removals/Replacements for Sidewalk Repairs and 21,900 Pro-Active Risk Management Remove Dead Alders/Eucs at Pathfinder Slope over 5-years 5,000 ($25,000/5 years) . CS -Tree Watering (45510) Amount Budgeted: 16,010 WCA Contract 16,010 CITY OF DIAMOND B. AR Department, Transfers Out Transfers Out Q7 CITY OF DIAMOND BAR D.pa.....i r� :....r.........alit....:.. ESTIMATED EXPENDITURES Dwl$i©N::::::::::::::::?,;:Ttfisir$ OUt::>: FY 2011"-2012 diGINIATIC}N:# a)D�-9$15::>:::::: FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested OPERATING TRANSFERS OUT 49011 Transfer Out-Com Orgnztn Fd 10,175 15,000 15,000 15,000 49510 Transfer Out-Self Ins Fund 117,503 446,528 448,031 389,812. 49520 Transfer Out-Equip Replcmt 0 0 49530 Transfer Out-Comp Replcmt 50,000 159,500 159,500 0- 177,678 621,028 622,531 404,812 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD#38` 107,455 14,807 15,242 16,142 49139 Transfer Out-LLAD#39 171,232 57,042 57,042 60,442 49141 Transfer Out-LLAD#41 17,022 36,773 49250 Transfer Out-CIP Fund 897,662 215,000 215,000 0 49510 Transfer Out-Self Ins Fund 248,153 1,424,502 286,849 304,306 113,357 TOTAL 1,602,180 907,877 926,837 518,169 CITY OF DIAMOND DAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FYI 1-12 TOTAL BUDGET $404,812 OPERATING TRANSFERS OUT Transfer Out-Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out-Self Ins Fund (39510) Amount Budgeted: 389,812 Insurance Premiums Insurance Deposits 389,812 Transfer Out-Equip Replcmt Amount Budgeted: 0 Vehicle Replacement(5 yr cycle) Transfer Out-Computer Equip Replacement Amount Budgeted: p USES OF FUND BALANCE RESERVE n Transfer Out-LLAD#38 (49138) Amount Budgeted: 16,142 To Cover Fd Deficit 16,142 Transfer Out-LLAD#39(49139) Amount Budgeted: 60,442 To Cover Fd Deficit 60,442 Transfer Out-LLAD#41(49141) 36,773 To Cover Fd Deficit 36,773 Transfer Out-CIP Fund Amount Budgeted: p 25408 Grand Ave Beautification-Montefino to ECL Brea Cyn/Via Sorella Drainage Improvements ...,., ............................ CITY OF DIAMOND BAR FUND:TYPL: .:.: SPECIAL FUNDS BUDGETt1NGToN:.:.Coii.O:g.:Su:Pjort... F :`: FUN:D: ::.:.:. :.:. :: :.:.:.:.:Q1: :;:.::: Y 2011-2012 ....... COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer-in General Fund 10,175 15,000 15,000 15,000 TOTAL 10,175 15,000 15,000 15,000 OPERATING EXPENDITURES 4010742355 Contributions-Com Groups 10,175 15,000 15,000 15,000 101175 . 15,000 15,000 15,000. TOTAL 10,175 15,000 15,000 15,000 CITY OFDIAMOND DA F� . ua:T ::::::>:::::apcialue }e::::;: SPECIAL FUNDS BUDGET FNC14t ::. : Sari✓ €MatirlGa:is} FY 2011-2012 FUND:#:: :::::>::: ?::::1 T1....:... GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105; 2106, 2107,and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. This year the State has replaced Prop 42 fund with additional Gas Tax FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance (52,791) (101,101) (101,101) . - 31705 Gax Tax-2105 354,292 320,390 328,249 321,721 31710 Gas Tax-2106 211,928 191,350 197,891 193,955 31720 Gas Tax-2107 471,989 426,820 436,831 428,143 31730 Gas Tax-2107.5 15,000 7,500 7,500 7,500 31731 HUTA-Prop 42 Replcmnt 601,086 610,704 676,099 36100 Interest Revenue 381 - TOTAL 1,000,799 1,446,045 1,480,074 1,627,418 TRANSFERS OUT 9915-49001 Transfer to General Fund 1,011,900 946,060 878,988 951,319 9915-49117 Transfer to Prop 42 Fd 29,157 29,157 - 0 9915-49250 Transfer to CIP Fund 90,000 571,929 571,929 676,099. Total Transfers Out 1,101,900 1,547,146 1,480,074 1,627,418 FUND BALANCE RESERVES 25500 Reserve (101,101) (101,101) 0 Total Fund Balance Res. (101,101) (101,101) 0 0 TOTAL 1,000,799 1,446,045 1,480,074 1,627,418 `CITY OF DIAMOND BAR �urip ryp�9: al .3evee::: SPECIAL FUNDS BUDGETINCTt7N > L1 :: :::::-IlVaste Mgt::: FY.20.11-2012 1501$10#::::::::: :::::::::::: 9:1 ::: ::: INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91,to account for expenditures and revenues related . to the activities involved with the,City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts:: FY 2009-10 FY 201.0-11 FY 2010-11 FY'2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 422,663 . 477,763 577,460 912,739 31870 Used Motor Oil Block Grant 15,351 8,000, 8,000 8,000 31875 Beverage Ctnr Recycling Grt 7,492 14,984 - 14,984 15,000 34820 . AB939Admin Fees 436,198 531,000 531,000 531,000 34830 E-Waste Recycling Revenue - 36100 Interest Revenue 4,005 5,000 3,000 3,000 36770 HHW Reimbursement: (11,568) TOTAL, 874,141 1,036,747 1,134,444 1,469,739 PERSONNEL.SERVICES 5515-40010 Salaries 49,732 134,000` 92,000 187,684 5615-40020 Over-Time Wages 114 55 5515-40070 City Paid Benefits602 2,130 1,400 3;126, 5515-40080 Retirement 9,156 23,450 17,000 34,722 5515-40083 Worker's.Comp.Exp. 896• 1,250 1,600 2,677 551540084 Short/Long Term Disability 300 850 650 1,145 5515-40085.Medicare 718 1,950 1,400 2,721 5515-40090 Benefit Allotment 7,569 20,950 17,000 29,304. 5515-40099 Salary Savings (24,750) (25,010) Total Personnel 69,087 • 159,830 131,105 . 236,369 SUPPLIES 5515-41200 Operating Supplies 4,004 100 5515-41400 Promotional Supplies 6;562 8,000 8,000. 8,000 . . 10,566 8,000 8,100 8,000 OPERATING EXPENDITURES 5515-42110,.Printing 30,000 10,000 30;000 - 5515-42115 Advertising 1,000 1,000 1,000 5515-42120 Postage 3;000 3,000 . 3,000 5515-42316 Membership/Dues 0 300 300 300 6515-42320.Publications 0 200 200 200 5515-42325 Meetings 20 . 500 500 500 5515-42330:Travel-Conf&Meetings 772 1,000 1,000 1,000 55.15-42340 Education&Training. 357 500, 500 500.. 5515-42355 Contributions-Com.Groups 1,000 1,000 1,000' . Total Operating Exp. 1,149 37,500 17,500 37,500 PROFESSIONAL SERVICES 5515-44000 Professional,Services 10,276: 65,000 30,000 65,000 Total Prof.Svcs..: " 10-276..' 65,000 30,000 65,0Q0- CONTRACT 5,000CONTRACT SERVICES. 5515-45500 CS-Public Works 37,490 75,000. 35,000 .75,600 Total Contract Svcs. 37,490 75,000 35,000. 75,000 TRANSFERS OUT.. 991.5-49001 Transfer Out-General Fund 168,112 90,000". 100,000 62,450 168,112. 90"000 •100,000.. 62,450 FUND BALANCE RESERVES 25500 Reserve 577,461 ` 601,417 „ 912,739' 985,420 - Total Fund Balance Res:. 577,461 601,417 .` 912,739. 985,420• TOTAL 874,141 1,036,747 1;234;444 .1,469,739 CITY OF DIAMOND DAR FUND`TYPE �:;::::;Spe�id[:R� :vii ire::. . SPECIAL FUNDS BUDGET :...... til ` nds ape ::>::: FY 2011-20'12 �ur�ti��>:>:::>:>:: t3g::::::::: ..: LANDSCAPE MAINTENANCE- DIST#38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD#38 which primarily maintains the City's medians. This district was was set up,in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 46,463 (435) 30300 Prop Tx-Sp Assessment 267,018 267,810 267,810 267,750 36100 Interest Revenue 50 TOTAL 313,531 267,810 267,375 267,750 OPERATING EXPENDITURES 5538-42115 Advertising 1,802. 3;000 3,000 3,000 553842126 Utilities 98,067 105,000 105,000 105,000 5538-42210 Maint. of Grounds/Bldgs 12,223 29,000 29,000 29,775 Total Operating Exp. 112,092 137,000 137,000 137,775 PROFESSIONAL SERVICES 5538-44000 Professional Services 3,135 4,000 4,000, 4,500 Total Prof. Svcs. 3,135 4,0.00 4,000 4,500 CONTRACT SERVICES 5538-45500 Contract Services 141,939 141,617 141,617 141,617 Total Contract Svcs. 141,939 141,617 141,61,7 141,617 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects 164,255 Total Capital lmprvmnts 164,255 0 0 . 0 FUND-BALANCE-RESERVES 25500 Reserve- Future Capital Imp (107,890) (1007) (15;242) - (16,142y 39001 Transfer in-General Fund 107,455 14,807 15,242 16;142 Total Fund Balance Res. (435) 0. 0 0 . TOTAL 313,531 . ` 267,810 267,375 267,750 CITY OF DIAMOND BAR FUNp:rrPE ::::::::::::::Sjzeclaf:Rever,ue SPECIAL FUNDS BUDGET FUNdJQNt :--:Landscaped ': FY 2010-2011 1=uiv1 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD'#39. This district was set up in accordance with the Landscape and Lighting Act of 1972.,-Property owners benefiting from this district receive a special assessment on their property taxes:.This fund'accounts for this district's operations.' ,: _ FY 2009-10 FY 2010-11 . FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES . 25500 •Approp Fund Balance (15315) (15,315) - 30300 . Prop Tx-Sp Assessment 165,179 164,190 164,190 164,190, 36100 Interest Revenuer - TOTAL 165,179 148,875 . 148,875 .1647190 OPERATING EXPENDITURES 6539-42115 Advertising 3,143 2,500 2,500 2,500 5539-42126 Utilities' 52,564 52,000 52,000 .• 52,000 5539-42210 Maint:of Grounds/Bldgs 4,407 5,000 5,000 9,300 Total0peratingfxp. 60,114 59,500 . 59,500 63,800 ,. PROFESSIONAL SERVICES 5539-44000 Professional Services 3,492 4,500 4,500 4,500 Total Prof.Svcs. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5539-45500 Contract Services 14028 139,332139;332 139,332 5539-45519 Med Abatement 15,316 17,900 17,900 17,000` Total Contract Svcs.. 156,044 157,232 157,232 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 132,076 0 0 = 0 Total Capital Expenditures 132,076' 0 0 0 FUND BALANCE RESERVES 25500 Reserve-Future Capital Imp (186,547) (72,357 (72,357) (60;442) 39001 Transfer In=General Fd.;_ 171,232 57,042 72,357 60,442 Total Fund Balance Res. (15,315) .(15,315) 0 : b' TOTAL 165,179 148,875 148,875. , 164,190 . CITY OF DIAMOND BAR F:uNDTYPE specialRever►tae SPECIAL FUNDS BUDGET FUNTKON ?:?: ::::::Landscape,_ FY 2011-2012 FI�1VD#: :>: ::::: : 4:1;:;:::: ... LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD#41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. FY 2009-10 FY 2010-11 FY 2010-11 FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 91,456 1,852 1,852 - 30300 Prop Tx-Sp Assessment 124,792 122,157 122,157 122,157 36100 Interest Revenue 367 300 300 TOTAL 216,615 . 124,309 124,309 122,157 OPERATING EXPENDITURES 5541-42115 Advertising 3,171 , 2,500 2,500 2,500 5541-42126 Utilities 27,161 35,000 35,000 .35,000 5541-42210 Maint. of Grounds/Bldgs 5,762 ..9,000 9,000 9,000 Total Operating Exp. 36,094 46,500 46,500 46,500 PROFESSIONAL SERVICES 5541-44000 Professional Services 3,492 4,500 4,500 4,500 Total Prof. Svcs. 3,492 4,500 4,500 4,500 CONTRACT SERVICES 5541-45500 Contract Services 50,251 49,730 49,730 49,730 5541-45519 CS-Weed/Pest Abatement 37,056 60,600 60,600 58,200 Total Contract Svcs. 87,307 110,330 110,330 107,930 CAPITAL IMPROVEMENTS - 5541-46410 Capital Expend'ifures X87,870- - - 87,870 0 . 0. 0 FUND BALANCE RESERVES 25500 Reserve- Future Capital Imp 1,852 (37,021) (37,021) (36,773) 39001 Transfer in -Gen Fd 17,021 17;021 36,773: 39123 Transfer in -Prop A.SP 20,000 20,000 Total Fund Balance Res. 1,852 0 0 0 TOTAL 216,615 .. 124,309 124,309 122,157 CITY OF ®f,iiltll®N® BAR FlJt�tb TYKE .....:......rn {:Sve::.::.:.::?: SPECIAL FUNDS BUDGET FIJ.ICTIQN. self Insurance :.:.:........... ... < : FY 2011-2012 FUND#`>:;: >: :::57:0:::::»: SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution#89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self- assumed losses and related costs. Contributions to the fund shall be pro-rata from all other' City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2009-10 FY 2010-11 FY 2010-11 ` FY 2011-12 Actual Adjusted Projected Requested ESTIMATED RESOURCES 25500 Approp Fund Balance 1,093,965 1,095,371 1,095,371 1,095,371 36100 Interest Revenue 8,780 . 9,000 9,000 9,000 39001 Transfer in General Fund 365,656 446,528 448,031 389,812 TOTAL 1,468,401 1,550,899 1,552,402 1,494;183 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 125,097 7,700 9,154 7,700 . 4081-47210 Insurance Deposits 248,153 543,199 543,248 486,483,1 4081-47221 Insured Losses Total Other Exp. 373,250 550,899 552,402 494,183 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,095,151 1,000,000 -1,000,000 1,000,000 Total Fund Balance Res. 1,095,151 1,000,000 1,000,000 1,000,000 TOTAL .1,468,401. . 1,550,899 1,552,402 . 1,494,183 Agenda No. 6 . 1 (a) CITY OF DIAMOND BAR CITY COUNCIL STUDY APRIL 19, 2011 SESSION DRAF STUDY SESSION: M/Tye called the Study Session to order at 5:00-p.m. in Room CC-8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members, Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tem Ling-Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Ken Desforges, IT Director; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. Also Present: Ted Carrera,.Traffic and Transportation Commissioner. P CITY COUNCIL GOALS AND OBJECTIVES — Discussion and:Action CM/DeStefano gave an update on the Goals and Objectives for the current budget year and proposed Goals and Objectives for the 2011-2012 Fiscal Year Budget. CM/DeStefano then introduced ATCM/McLean who detailed the proposed changes outlined in staff's memorandum. Traffic Mitigation ATCM/McLean walked the City Council through each item under Traffic Mitigation with a recommendation to modify the fourth Bullet Point to reflect the change from Four Corners Transportation Coalition (FCTC) to Four Corners Coalition (FCC) which is now advocating a regional transportation, economic development and legislative solutions. ATCM/McLean then stated that under Bullet Point 5 Monitor and evaluates Neighborhood Traffic Management Plan Solutions — Because the Traffic Signal Interconnect project is now completed the existing item should be modified as recommended by staff. C/Everett felt that completed and in-process projects should be highlighted on the website with regular updates as they proceed to conclusion. PWD/Liu stated that staff provides the City Council with updates-and videos that speak to those issues. However he would speak with PIM/Roa about placing the information on the City's website. C/Everett said he felt .all completed projects should be highlighted to the residents. APRIL 19, 2011 PAGE 2 CC STUDY SESSION Fiscal Responsibility/Economic Development, ATCM/McLean indicated that in this area the only change would be to the third bullet point Site D Specific Plan. Since the City Council has directed staff to pursue a 100% residential project and neighborhood park there would be no reason to keep this goal and therefore should be removed. C/Everett again wanted to follow the economic development process to completion and not have it eliminated: CM/DeStefano responded that with respect to the goal of fiscal responsibility and economic development an all-residential project is quite different than what the City might have achieved with a commercial project or a 50/50 project. Since Council gave that overriding policy direction to staff to develop a residential project that is exactly what staff is moving forward with. From staffs perspective, it is still an important project for the community as well as the benefits it derives to the community and the school district in particular, but it no longer an appropriate component of"fiscal responsibility of economic development". Communications Under this category, ATCM/McLean recommended that the only bullet point be modified to reflect the expanded communication methods that the City is utilizing to keep the residents informed. Other Items — Bullet Point 1 — Update the City's Solid Waste .Ordinance Council concurred with the elimination of this item. Bullet Point 2 - Preserve Windmill structure — ATCM/McLean stated that due to the property owner's unwillingness to work with the City, on preserving the windmill; that this goal be eliminated. CM/DeStefano said that if the Council Members have an interest in further discussions about acquiring the windmill it should remain on the list of Goals and Objectives so that staff can come back to the Council with ideas about how the City can protect the heirloom. Council Members unanimously concurred.: Bullet Point 3 Develop a City-wide Branding Plan No change was recommended. Bullet Point 4 Quiet Zone -A TCM/McLean recommended that this item be removed. Following discussion, it was determined to keep it on the list. Bullet Point 5 Sustainability Programs - City Council concurred with the modification of the language recommended. APRIL 19, 2011 PAGE 3 CC STUDY SESSION Bullet Point 6 and 7 - Items related to relocating the current City Hall and Library facilities to the New City Hall. Discussion ensued about the timing, following discussion the Council agreed to the end of 4th quarter 2011 for City Hall and October 2012 for the library. Bullet Point 8 - New City Hall First Floor.Space Contingency— ATOM/McLean recommended that this item be eliminated since staff has received confirmation that the County Librarywill in fact move to the first floor. Council concurred. 5. NEW ITEMS RECOMMENDED BY STAFF FOR FY 11-12 ATCM/McLean — Offered two new items to be added to this fiscal year's Goals and Objectives: Traffic Mitigation category - Monitor state high speed and light rail proposals to, ensure they do not adversely impact Diamond Bar; and, Other Items - Begin implementation of the approved Housing Element by completing necessary Development Code and General Plan amendments. C/Everett said it would be helpful to add "including the goals, objectives and strategies of the City of D.B.'s General Plan." CM/DeStefano explained that this section is referring to the Housing Element that staff is assuming Council will adopt tonight or sometime soon. There are a number of things that CDD/Gubman and his staff need to do with respect to implementation primarily ' dealing with land use designations and zoning classifications in the City. Each year staff gives the City Council a General Plan status report and that is typically where Council is provided an update as to the attainment of the goals, objectives and strategies listed in the General Pian. In . general, the General Plan itself is becoming outdated and CDD/Gubman has been working on a General Plan amendment project which will require significant time and resources to complete. The Housing Element is a component required by the State on a more specific schedule and that is why this item is before the City Council at this time. From a staff standpoint it can implement anything the Council deems fit, but staff is recommending that it be kept as is for the moment and allow for augmenting the goals and objectives in the future: C/Everett recommended that a review of the General Plan updates be added to the list so that Council could begintoreview the goals, objectives and strategies for the General Plan in preparation for the update of the entire General Plan document. He hopes that updates are influenced by the Council, the community and through public hearings. C/Tanaka said an update time was good for him. C/Everett reiterated his point of view that there should be an intentional statement that the,City is going to organize to,review those things. He is in a little different wave length. He thinks about taking time out a day or a week every' year to do goals and objectives and planning by the leadership team and from APRIL 19, 2011 PAGE 4 CC STUDY SESSION that trying to change the way the City is operating here he believes this is a place the Council needs to review more intensely as a Council. ATCM/McLean said he would update the goals and objectives and come back to Council based on the comments this evening. C/Everett said he wanted serious thought about this and if his colleagues say No that is okay. ;He needs to hear that back so that he does not get frustrated every time the Council talks about goals and objectives. Staff goes through them quickly and thinks the Council needs to sit down and stop and think and listen to some public comments and things like that on the matters of goals and objectives that are important and even prioritizing these in a way. The.transportation one troubles him because he thinks the one that is most important is on the second page "monitor and evaluate the neighborhood traffic and, the traffic management system is right up at the top and he felt it was important for the Council to focus its thinking and creativity and use this as a vehicle to communicate with the community. MPT/Chang said that since it had been a long time since the City had updated the General Plan Council might as well put it on the goals and objectives and get the ball rolling. CM%DeStefano said that if the Council concurs, staff will come back with language ,for consideration to add to this list of goals and objectives. The General Plan is a very large project so the Council can start working with CDD/Gubman and his group to begin deciding what can be accomplished in the next budget year and beyond. C/Herrera said it should include what the dollar amount will be. For some cities, this process costs over $1 million. CM/DeStefano agreed.. C/Tanaka said that even though the traffic mitigation .is on the second page, staff has purposely not numbered these goals so that it would not appear that the first item listed would have more significance than the third item, for example. That's why the bullet system was used because they are all important regardless of how they appear on the list. M/Herrera agreed. Traffic mitigation is the first goal the City Council talks about as the City's number one priority issue. Following further discussion, ATCM/McLean reiterated that these items would come back to the Council in order of priority. APRIL 19, 2011PAGE 5 CC STUDY SESSION 0-1 UPDATE ON NEW CITY' HALL - INTERIOR COLORS Discussion and Action ACM/Doyle explained to the Council that an employee committee had been created to review the exterior and interior_design provided by the'architects and from that the committee picked a color scheme. Tonight the City Council is asked to preview the proposed interior and exterior finishes presented by consultants Rick and Chris from LPA Architects and then to recommended a palate and alternate palate and provide staff with direction as to how to proceed. M/Tye suggested tiling the City Hall entry. ACM/Doyle agreed that diagonal tile with a carpet inset would be much more cost effective than all carpet and.give the public area an upgraded classier look. Following the presentation, the Council concurred,with staffs recommendation. ® DISCUSSION REGARDING DOG PARK-- Discussion and Action CSD/Rose presented a power point presentation on the two potential sites (Option A - Meadow and Option B - Bowcreek) at Pantera Parka M/Herrera asked if the park could be left in a more natural state instead of putting down woodchips. CSD/Rose stated that the mitigated areas would prevent fleas and ticks by removing their sustainable materials. The area would not be graded to change the topography. No trees will be removed, only shrubbery in which ticks live and thrive, for example. A weed barrier would be laid on the ground and six inches of wood chips would be laid on top of the weed barrier. Turf areas are much more expensive to install and maintain. M/Herrera asked if instead of wood chips the area could be covered with dirt to alter the costs. C,SD/Rose responded that it would alter the maintenance cost because weeds would grow. M/Herrera said she intended that weed barrier would be laid in first and then over that wood chips and a portion of dirt. CSD/Rase said he felt dirt would become too muddy. Instead, decomposed granite (DC) could be used so that.the water would blow off of it. The area would have to be graded to put down DC. APRIL 19, 2011 PAGE 6 CC STUDY SESSION M/Herrera .felt the meadow site was preferable. Another disadvantage to the Bowcreek site is that there is no adjacent parking which means folks would be parking on the street in front of homes. M/Tye said he diked the meadow site because it did not take away from the people park and was twice the size of the Bowcreek site. Council Members concurred and directed staff to go with Option A- Meadow. Public Comments: One speaker stated that once a month there is a weed-pulling session at the San Dimas dog park. She said she had seen sponsorship of dog parks such as Little League sponsorship to help maintain the park. - CM/DeStefano said that staff would refine the numbers and propose the dog park as a component for the upcoming budget so that the project can commence bid design and construction as of July 1, 2011. ADJOURNMENT: With no further business to discuss, M/Tye recessed the Study Session at 6:30 p.m. to the Regular City Council Meeting: TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2011. -STEVE TYE,..Mayor Agenda No. 6 . 1 (b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 19, 2011 STUDY SESSION: 5:00 p.m., Room CC-8 DRAFT 0- City Council Goals and Objectives — Discussion and Action 0- Update on New City Hall — Interior Colors — Discussion and Action � Update on proposed Dog Park— Discussion and Action Study Session adjourned at 6:35 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:40 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CM/DeStefano reported that during tonight's Study Session, the City Council discussed Council Goals and Objectives. Many of the goals and objectives presented are multi- year projects which carry over into the next fiscal year. Additional goals and objectives and refinements were.also covered. Staff indicated that the document will be finalized and brought back for approval at the next City Council meeting. Council also discussed the interior and exterior finishes to the new City Hall and provided direction to staff to move forward with the colors and materials that was presented. Council was also shown the library's color scheme. Lastly, Council reviewed 2 options for the location of the dog park at Pantera Park. Option A referred to as "Meadow"; and, Option B referred to as "Bowcreek" across from Pantera Elementary School. Following a power point presentation Staff was directed to move forward on the details. toward the eventual creation of a dog park on the "meadow" site directly across from Pantera Elementary within Pantera Park: The Study Session adjourned at about 6:30 p.m: PLEDGE OF ALLEGIANCE: Karl "Speed" Klinzing led the Pledge of Allegiance. INVOCATION: Mike Malatka, Youth Minister, Diamond Canyon Christian Church gave the invocation. ROLL CALL: Council Members. Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tem Ling-Ling Chang and Mayor Steve Tye Staff Present: James DeStefano, City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg.Gubman, Community;Development Director; Ryan McLean, Assistant to the City Manager; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented, 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS - None . APRIL 19, 2011 PAGE 2 CITY COUNCIL 2: CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano spoke about personally witnessing the quick response of Deputy Mark St. Amant and Sgt. Mark Saunders who, led by Lt. Steve Katz, ultimately apprehended two of three suspects believed to be involved in home burglaries in D.B. and other communities. 3. PUBLIC COMMENTS: Lisa Davis, 1173 Twin Canyon Lane, presented a letter to the City Council from the Deane Homes Swim Club Assn. asking for Council's support in assisting the Association in cleaning up a 'property that was recently involved in the fatal shooting on April 7 which occurred near the cornea of north Del Sol and High Knob. The property where the shooting occurred has been the subject of many concerns addressed over many years with respect to appearance and, property use. Despite the efforts of immediate neighbors, the Deane Homes Swim Club Association and the City's Code Enforcement staff, the situation continued to deteriorate. As representatives of the Association, the residents are concerned about the present and future disposition of the property which has been deemed uninhabitable and presents an attractive nuisance while having a diminishing effect on surrounding property values, neighborhood appeal and safety. She asked the Council to address the residents' immediate concerns. Angela Sung spoke in favor of a dog park in D.B. 4 RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to the speaker regarding the property issue near the corner of Del Sol and High Knob where the shooting took place and involved residents living in the home. City staff is aware of some of the ongoing yet unrelated code enforcement concerns on the property and staff is and has been working on that issue. Staff has found the property owner to be more cooperative during the past couple of weeks as a result of information staff _. --- learned regarding=certain contents- property haf-resulted-in red-tagging the —�- home. The homeowner is working to clean up the home and there are more interior issues than exterior issues. The homeowner needs to clean the property in order to move back into the property when it is again deemed habitable. Residents have seen some exterior changes including the removal of two vehicles parked on the street for a long period of time. City Neighborhood Improvement are also working with the property owner and the City's Prosecutor to get the proper attention' paid to the property and get the property cleaned up. D.B. prides itself on well-kept homes and neighborhoods and from time to time there is.an"exception. In this particular neighborhood of veryr well-kept homes this particular property does stand out. The City will do its best to clean this property up within the frame of City's codes and ordinances. The conclusion may not be pleasing to all neighborhood residents but the City will do all that it can. Homeowners' Associations are also very effective at gaining compliance APRIL 19, 2011 PAGE 3 CITY COUNCIL with standards set forth by the Homeowners Association and there may be an opportunity for the Association to gain additional compliance and/or support for cleanup of the property. M/Tye asked Ms. Sungto contact CSD/Rose and provide input to the City regarding the proposed dog park: 5. SCHEDULE OF FUTURE EVENTS: 5.1 Arbor Day April 22, 2011 — 9:30 a.m., Pantera Elementary School, 801 Pantera Drive. 5.2 Annual Easter. Egg Hunt/Pancake Breakfast - April 23,;2011 — Breakfast 8:30 a.m. Egg Hunt-10:00 a.m., Pantera Park; 738 Pantera Park: 5.3 Planning Commission Meeting April 26 2011 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.4 Parks and Recreation Commission Meeting April 28, 2011 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.5 City Council Meeting May 3, 2011 -= 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Everett moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera,:Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None :ABSENT COUNCIL MEMBERS None 6.1. CITY COUNCIL MINUTES -:Regular Meeting of April 5; 2011 Approved as submitted. 6.2 RATIFIED CHECK REGISTER- dated.March 31, 2011.through April 13, 2011 totaling $334;065.99: 7. PUBLIC HEARINGS: 7.1 ADOPT RESOLUTION NO..2011-11: Adopting the 2008-2014 Housing Element Update (General Plan Amendment No:. PL 2011.743). CDD/Gubman reported that this process began about three and a half years `ago when staff contracted with, John Douglas to prepare this Housing Element for the planning .period from 2008-20.14. The latest milestone reached in this process occurred last month when the Planning Commission conducted a public hearing and recommended to the City, APRIL 19, 2011 PAGE 4 CITY COUNCIL Council adoption of the Housing Element as presented this evening. CDD/Gubman then introduced John Douglas who provided a Power Point presentation showing the process and requirements staff went through in the preparation of the Housing Element and what staff sees as the key issues and actions before the Council this evening. The Housing Element is part of the City's General Plan and this Housing Element for the 2008- 2014 timeframe is prepared by State law. The key issues are 1) Demonstrating that the City has adequate sites to accommodate its fair - share housing numbers, and 2) Special housing needs. One of the primary objectives is to receive approval or Certification from the State's Department of Housing and Community Development for the Housing Element. The public review consisted of four public Planning Commission meetings and at its April 22 meeting, recommended City Council approval. Tonight is the Council's third review meeting of the Housing Element. In addition, there have been four rounds of review between City staff and the State Department of Housing and Community Development. On January 18 the State issued a Draft Certification which means that if this draft document is adopted in its present form and transmits the document to the State in its present form, it will be certified. The State's certification is very important for a number of reasons. The Housing Element is different from any other element of the City's General Plan. Some of the important reasons for obtaining certification is to help maintain the legal adequacy of the General Plan, the foundation for the City's planning process (zoning, land use approvals, etc.) which helps to ensure local control of future land use 'decisions. This certification would also avoid a carryover of the City's fair-share numbers into the next planning cycle. State certification also helps to preserve eligibility for some grant funding programs. Mr. Douglas explained that "adequate sites' or "RHNA" requirement as a fair-share housing allocation conducted by the SCAG (Southern California Association of Governments) and through their analytical process; a fair- share number is assigned to every jurisdiction. It is important to note that these fair-share allocations are planning targets and not development -- quotas. In other words, jurisdictions are required to plan and zone land that could accommodate that amount of development but there is no penalty if the construction does not happen because cities do not have total control over the development process. The focus of this exercise is for high-density multi-family housing that is suitable for lower, income affordable units. The key requirement is that the City has to demonstrate that it has the realistic and adequate capacity to accommodate the amount of development that is embodied in that Regional Housing Needs Allocation (RHNA). Mr. 'Douglas statedthat for the CityofDiamond Bar, the lower income portion of the RHNA allocations is 466 housing units out of a total of 1100 housing units which includes moderate and above-moderate income APRIL 19, 2011 PAGE 5 CITY COUNCIL. categories. Under State law, an amendment that was passed a few years ago established 30-units per acre as the minimum density deemed to be required in order to facilitate lower-income affordable housing. The City's current zoning has a maximum of 20-units per acre and so in order to accommodate that fair-share need of 466 units the.City is required to re- zone 15.6 acres of land that would allow development at 30-units per acre in order to demonstrate an adequate capacity to accommodate the RHNA number. Program 9 in the Draft Housing Element,includes a program calling for rezoning the Tres Hermanos area in the northern part of the City to accomplish that requirement. Mr. Douglas spoke about the second key issue for the.three programs to address 'Special Needs Housing" 1) Emergency Housing — SB 2 was passed in 2008 that requires every city in the State to dedicate at least one zone where an emergency shelter can be established by a very simple process. Therefore, the Housing Element .before the. Council identifies the RM (Residential Medium) 'density as the zone the City intends to designate for this purpose. 'He pointed out that this zone change. would come back to the Council of a future public hearing to review the particulars and 'development standards that would apply to these emergency shelters. What is before the Council tonight establishes the intent for the City to do that at a future date (Program 12). Related to the. issue of 2) Emergency Shelters, is. "transitional and supportive" housing, a requirement that also came out of SB 2 in 2008. This portion of the law says that cities need to treat transitional and supportive housing exactly the same as any conventional residential. use in that same zone: 3) Reasonable accommodations for persons with a disability is a State law that says every city has to have a process on the books by which they review and approve requests for some modification.to :a development or zoning standard that is necessary for a person with a disability in order to enjoy the use of the property. This is a procedural requirement called for by State law and would come back to the Council in the form of a Code amendment. He concluded by recapping his presentation: The next step of this process is, if it is the Council's pleasure to approve this document, staff will transmit it to Sacramento as an approved adopted Housing Element and if there are no changes,. the State, as they have indicated, will grant certification. Following that action, staff would implement zone changes and code amendments that would come back to the City Council for action. C%Herrera asked if once this document is adopted and approved, would it only be good for the three years left in this- process and if so, did that mean that the City would have to start all over again. Mr. Douglas responded "Yes The timeline has been moved forward and `the next Housing Element would be due in the fall of 2013`. When the City began this process the timeframe was 2008-2014; however,.the State APRIL 19, 2011 PAGE 6 CITY COUNCIL Legislature adjusted the schedule so that this document will carry the City through the Fall of 2013. and at that time, all jurisdictions within the SCAG region will be required to submit a revised document. C/Everett thanked Mr. Douglas and CDD/Gubmanfor their efforts. Mr. Douglas confirmed that Program 9 and Program 12 refers to the D.B. program identification to that entity or description. M/Tye asked Mr. Douglas to define "affordable housing". Mr. Douglas explained that affordable housing is defined under State and Federal law as a function of the income of the occupant. For example, low income housing refers to a housing unit that requires no more than 30 percent of the income of a person who earns up to 80 percent of the county median. The number in the City's Housing Element states that approximately $1500 per month for a two-bedroom apartment would be by definition, a low-income apartment. M/Tye said that essentially, folks at the State and Federal level are telling cities what affordable housing should be. Mr. Douglas said that M/Tye is correct. It is dependent on the median income for the county in which the project is located. C/Herrera asked Mr. Douglas to explain in more detail "transitional supportive" housing. Mr. Douglas stated that transitional and supportive housing is intended to serve people with a ."special need such as help with their daily living, taking medication, necessities of life such as bathing and is intended to be a bridge between being on the streets and regular conventional housing, or said another way, "transitional housing for people in that situation." supportive---housingls very—similar=but has-a more-supportive 'component - - to it That is, the agency that has the client residence would provide more in the way of job training, counseling, daily life, etc. It is contrasted with an emergency shelter which is shelter on anight-to-night emergency basis. Transitional and supportive housing units are intended to be occupied on a longer term such as six-months to two years or longer.: C/Herrera _asked if some of these units can_be a group of houses or homes that are used for purposes such as group homes: Mr. Douglas explaining the difference stated that group homes are in a different category where the occupants of group homes are, typically individuals'.where transitional and supportive housing is intended more for families. For example, there may be an apartment that is occupied by a APRIL 19, 2011 PAGE 7 CITY COUNCIL family and owned and operated by a non-profit agency that provides subsidized rent and services to the family occupying that unit.; C/Herrera asked for confirmation that these are requirements by the State for cities to have various units that fall into these categories. Mr. Douglas responding affirmatively stated that although there is no requirement for cities to have these units the requirement is for cities to allow these units to be established if there is an agency that wishes to own and operate that type of facility. M/Tye opened the Public Hearing. With no one present who wished to speak, M/Tye closed the Public Hearing. C/Herrera moved, C/Everett seconded, to Adopt Resolution No. 2011-11 approving the 2008-2014 Housing Element Update (General Plan Amendment No. PL 2011-43). Motion'carried by the;following Roll Call vote: . AYES: COUNCIL MEMBERS: Everett, Herrera,Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS None ABSENT: COUNCIL MEMBERS: None 8. , COUNCIL: CONSIDERATION: None : . 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka stated that'on Sunday he attended the D.B. Performing Arts program performed by the D.B. Cello Choir, the San Gabriel Valley Children's Hand Bell Choirs, San Gabriel Valley Children's Chorus, the Circle of Friends and the D.B. Hand Bell Choir and thanked conductor Joanna Low. On Sunday April 10 he attended the D.B. Friends of the Library 18th Annual Wine Soiree. : He also attended the Annual Volunteer Recognition Dinner where Senior Volunteers were recognized; groundbreaking ceremonies for PGM Development's new three-story office building in the H Mart Shopping Center and this past Saturday attended the City's 22nd Annual Birthday Celebration at Pantera Park. C/Herrera expressed how proud she is of the City's excellent employees and all : of the different things they do. She congratulated .the Community;Services Department.for ;successfully applying and receiving a grant. for, $61,000 for Sycamore Canyon Park and Summitridge Trail systems. She congratulated.the Public, Information Department for winning :First Place for the City News that's mailed to every household 'in the City' ;and thanked Lauren_ .Hidalgo,: Pl0 Specialist for accepting the award on behalf of the City. She believes a great APRIL 19, 2011 PAGE 8 CITY COUNCIL deal of the City's.success is due to the longevity of the City's employees. They love working here and we love having them here. The fact that there is such stability is reflected in the great work that it is done in the City. She congratulated the most recent milestone five-year recipients - Alfredo Estevez, Jason Fuentes; Allison Meyers and 10-year recipients David Doyle; Jorge Garcia and Rita Torres. Other employees have been with D.B. for 15 and 20 years and Council thanks them for making D.B. a wonderful place for its residents. She thanked her colleagues:for being such excellent leaders. C/Everett thanked everyone who spoke. He thanked CM/DeStefano for articulating the law enforcement intervention during a home burglary in the City. Last week he attended PUSD Board meeting during which budget issues were discussed. The low light are 185 classified workers (non-teachers) receiving layoff notices. The Board meeting was very collegial and respectful in the face of a poorly managed State budget. The DRHS Band Department is having a fundraiser at the historic Fox Theatre on May 22. He too appreciated the event for the Senior Volunteers he attended along with C/Tanaka and M/Tye. The Car Show at the City Birthday Party was excellent and the day was outstanding. He thanked CSD/Rose and his staff and all who participated. He said it was his privilege to celebrate the life of Helen Doss and asked that tonight's meeting be adjourned ,in her honor, her legacy and service to schools and the community. His best wishes to her husband Gene and the family of Helen Doss. MPT/Chang reminded residents that they can follow her on Facebook and Twitter. She is always pleased to see that residents are active on Facebook checking out and commenting on the City's Facebook page and in particular, yesterday's burglary. The City actually had a message on Facebook and some residents were able to comment and follow ther situation. She has received messages from residents who support various City projects such as the dog park and welcomes messages from anyone. She commended the Public Information Department for 'updating and handling the City's :social media outlets and congratulated them on the City Newsletter for placing First in the 2010 statewide competition for the best 'communication program. She attended the League Revenueand-Taxation Polic commig p ttee meefin on A nh8 `dunn which fhe y g State budget and perspectives on State, budget deliberations update on pension issues and pending audit legislation were discussed. This discussion will continue of the next meeting. She also.commented on the D.B. Performing Arts Conservatory concert. Joanna Low has.done,a tremendous job in. putting these types of concerts together. She thanked the participating students and community for their support. The Friends of the Library Wine Soiree was fabulous..with Supervisor Don Knabe .announcing support for the new library. She attended a Chamber of Commerce Women's Business Counsel at Pacific Palms. She thanked staff for putting. together a great City Birthday Party celebration and is ecstatic about the dog park. People have approached her since she began serving on the Parks.and Recreation Commission. People want to be involved, volunteering and fundraising. Anyone who is interested in helping should contact the Community Services Department. She wished everyone a APRIL 19, 2011 PAGE 9 CITY COUNCIL Happy Passover. M/Tye said there is an opening on the Wildlife Corridor Conservation Authority Advisory Committee for anyone who wishes to serve. Contact City Hall if interested. He congratulated staff on a spectacular 22"d Birthday Celebration. As we ponder the fact that the City was awarded a grant for $61,000 we should consider that a lot of people vote for a number of things and most likely forget about that vote by the time they leave the voting booth but it was from Prop 84, the Nature Education Facilities grant program that the money was awarded. It was a very competitive program with only 44 awards. Congratulations to staff. One of the best ideas the City has come up with was the public information video shown during the State of the City really gave residents an idea of the people behind the scenes and how active they are in getting things done in the community. He congratulated Rebecca Siu who was nominated by her peers to be the recipient of the Employee Award of Excellence for this quarter. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council meeting at 7:38 p.m. in memory of Helen Doss. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2011. STEVE_TYE, MAYOR Agenda # 6 .2 Meeting Date: May 03, 2011 CITY COUNCILAGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: games DeStefano, City Ma TITLE: Ratification of Check Register dated April 14, 2011 through April 27, 2011 totaling $ 1,217,685.46. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of$ 1,217,685.46 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 14, 2011 through April 27, 2011 for $ 1,217,685.46 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: David Doyle Assistant City Manager REVIEW Y: Assistan i Manager Attachments: Affidavit and Check Register-4/14/11 through 4/27/11. ' iTl1RT` ITI ap �Sl112Yt 111�CCn. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 14, 2011 through April 27, 2011 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,085,013.68 Com Org Support Fund 500.00 Prop A-Transit Fund 12,756.08 Prop C -Transit Tax Fund 11,116.11 Integrated Waste Mgt Fund 11,408.36 AB2766-Air Qlty Mgt Fund 29,942.10 Com Dev Block Grant Fund 4,205.02 Narcotics Asset Forfeit 8,586.48 LLAD 38 Fund 12,853.62 LLAD 39 Fund 12,006.14 LLAD 41 Fund 4,403.72 Capital Imp Projects Fund 24,894.15 $1,217,685.46 Signed.: David Doyle Assistant City Manager City of Diamond Bar Check Register 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount- Total Check Amount 4!14/2011- 11-PP 07 PAYROLLTRANSFER P/RTRANSFER-11/PP 07 001 _ 10200 148,026.78 $166,370.61 4/14/2011 PAYROLL TRANSFER. PIR TRANSFER-11/PP 07 112 10200 5,516.44 4!14/2011 PAYROLLTRANSFER P/R TRANSFER-11/PP 07 113 10200 6,196.44 4/14/2011 PAYROLLTRANSFER P/R TRANSFERA 1/PP 07 115 110200 5,795.88 4(14/2011 1 IRAYROLLTRANSFER PIR TRANSFER-MPP 07 125. 10200 835.07 .4114/2011 11-PP 08 PAYROLLTRANSFER P/R TRANSFER-11/PP 08 001 10200 155,172.10 $170,252.52 411 412 0 1 1 PAYROLLTRANSFER P/R TRANSFER-11/PP 08 112 10200 4,094.57 4/14/2011 PAYROLLTRANSFER P/R TRANSFER-11/PP 08 113 10200 4,919.67 4/14/2011 PAYROLLTRANSFER P/R TRANSFERA 1/PP 08 115 10200 5,237.48 4/14/2011` PAYROLL TRANSFER P/R TRANSFER-1,1/PP 08 125 10200 828.70 4/14/2011 93794 JAARP, MATURE DRIVING CLASS 0015350 45300 182.00 $0.00 4/14!2011 AARP MATURE DRIVING CLASS. 0015350 45300 -182.00 4/14/2011 93795 AMERICOMP GROUP INC, PRINTER MAINT-APR-JUN 11 0014070 45000 1,522.00 $1,866.59 4/14) AMERICOMP GROUP INC SUPPLIES-PRINTER TONERS 0014070 41200 344.59 4/14/2011 93796 AMERITECH BUSINESS SYSTEMS INC ICOPIER MAINT-MAR 2011 0014090 1 42100 1,150.07 $1,150.07 < 4/14/2011 93797 ANAHEIM GLASS INC MAINT-PANTERA F 0015340 42210. 1 280.68 $280:68 4/14/2011 93798 ANTHONYALPI REFUND-PARKING CITATION 001 1 32230 40.00 $40.00 4114/2011 1 93799. APRIL I BATSON` REIMB-SUPPLIES 0015350 42353 21.49 $21.49 4!14!2011 93800 IMELANIE AQUINO IFACILITY REFUND-PANTERA 1 001 23002 1 100.00 $100.00 4114/2011 '93801 _ 1AYALA HIGH SCHOOL FACILITY REFUND-DBC 001 23002 100.00 $100.00 4/14/2011 93802MARY LOU BACA RECREATION REFUND 1 001 34720 1 40.00 $40.00 4114/2011 93803 SHARON BALL RECREATION REFUND 001 34780 109.00 $109.00 4(14/2011 93804 BEAR STATE AIR CONDITIONING SVCS IN REG MAINT-DBC 0015333 45300 773.00 $773.00 'Pagel City of I)iarnoud Bar Check R gaster 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor NameTransaction Description Fund/Dept Acct# Amount Total Check Amount �. 4/14/2011 93805 BEE REMOVERS BEE REMOVAL-DIST 38 1385538 42210 105.00 $105.00 4/14/2011 93806 BENESYS7 I FLEX ADMIN-2ND QTR 1 0014060 1 42346 100.00 $100.00 p 4/14/201.1 93807 BENESYST 4/15/11-PIR DEDUCTIONS 1 001 21105 699.76 $699.76 4/1412011 93808 ADRIANA BENTON RECREATION REFUND 001 34780 88.00 $88.00 4/14/2011 93809 BEST LIGHTING PRODUCTSSUPPLIES-DBC 0015333 42210 277.13 $580.05 4(14/2011 BEST LIGHTING PRODUCTS SUPPLIES-HERITAGE PK 0015340 42210 302.92 4/14/2011 93810 KATHLEEN BRESNAN'1. RECREATION REFUND 001 34720 40.00 $40.00 4/14/2011 93811 BRIDEWORLD JINFO BOOTH-BRIDAL SHOW 1 0015333 1 42141 840.001 $840.00 ;I 4/14/2011 1 93812 IBURGER CONTINENTAL FOOD-SR MARDI GRAS DANCE 0015350 45300 1,473.39 $1,473.39 (, 4/14/2011 93813 lNEE BYUN (: RECREATION REFUND 001 1 34780 1 52.00 $52.00 4/14/2041 F7 93814 ICALIFORNIA BUILDING STANDARDS COMM BLDG ADMIN FEE-JAN-MAR 001 34355 275.40 $275.40 P 4/14/2011 93815 CALIFORNIA COMME,EfCIAL LIGHTING SPPL SUPPLIES-DBC 0015333 41200 85.06 $167.38 4/14/2011 CALIFORNIA COMMEf CIAL LIGHTING SP PL SUPPLIES-HERITAGE 0015340 41200 82.32 _T t 4/14/2011 93816 CALIFORNIA CONSERVATION CORP GRAFFITISVCS-TRAILS/PKS 0015558 45500 1 5,780.00 $5,780.00 4/14/2011 1 93817 CASH I CHANGE-CITY B/DAY CELEB 001 34720 900.00 $900.00 I 4/14(2011 93818 CDW GOVERNMENT!'SNC. SUPPLIES-I.T. 0014070 41200 17.85 $8,545.75 4/14/2011 CDW GOVERNMENT'INC. SUPPLIES-I.T. 0014070 41200 78.55 4/14/2011 GDW GOVERNMENi&C. SUPPLIES-I.T. 0014070 41200 13.65 4/14/2011 CDW GOVERNMENTINC: COMP MAINT-I.T. 1185098 42205 2,785.98 4/14/2011 CDW GOVERNMENT,&C. CISCO MAINT-I.T. 1185098 42205 5,649.72 `.4/14/2011 93819 CHEMSEARCH SUPPLIES-DBC 1 0015333 42210 161.21 $161.21 4/14/2011 93820 IGEENA CHRISTENSEN RECREATION REFUND 001 34780 166.001 1.00 L Page 2 City of Diamond Bar - Check Register 04/14/2011 thru 04/27/2011 Check Date Check.Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011 93821 CHRISTIAN MALPICA PEREZ REIMB-REVIEW WEBINAR 1 0015510 1 42330 1 500.00 $500.00 4/14/2011 93822 CORNERSTONE RECORDS MGMT DATA STORAGE SVCS-MAR 0014070 1 45000 1 620.00 $620.00 4/1412011 11 93823 CHRISTINE CORNWELL FACILITY REFUND-HERITAGE 001 1 23002 1 200.00 $200.00 4/14/2011 93824. MANUEL CORRAL JR FACILITY CHARGES-DBC 001 1 23002 1 100.00 $100.00 4/14/2011 . 93825, CTS LANGUAGE LINK TRANSLATION SVCS-P/INFO 0014095 1 44000 1 154.001 $154.00 4/14/2011 1 93826 DAVID J.GRUNDY IP&R COMM-3/24 0015350 1 44100 1 45.00 $45.00 . 4/14/2011 93827 JDAY LITE MAINTENANCE CO INC ILIGHT MAINT-NEW C/HALL 1 0014093 1, 42210 1 96.00 $96.00. 4114/201.1 93828 IJAMES DE LA GARZA IFACILITY REFUND-REAGAN 001 1 23002 1 50.001 $50.00 4/14/2011 93829 DALANA DEDEAUX RECREATION REFUND; 00.1 1 34740 1 79.00 $79.00 4/14/2011 93830 DEBRA.DELGADO FACILITY REFUND-DBC 001 23002 500.00 $723.00 4/14/2011 DEBRA DELGADO FACILITY CHARGE-DBC 001 36615 -17.00 4/14/2011 DEBRA DELGADO: FACILITY REFUND-DBC 001 23002 200.00 4/14/2011` DEBRA DELGADO FACILITY REFUND-DBC 001 23002 100.00 4/14/2011 DEBRA DELGADO FACILITY CHARGES-DBC 001 36615 -60.00 4/14/2011 1 93831 LINDA DEMMERS CONSULTING SVCS-NEW_LIBRY 0014093 1 44000 1 1,072.501 $1,072.50 4/14/2011 ' 93832 CAROL DENNIS PROF.SVCS-C/CNL;THCAMTG 0014030 1 44000 150.00 1 $150.00 - 4/14/2011 93833 IDEPARTMENT OF JUSTICE IFINGERPRINTING SVCS 0014060 1 42345 1 128.00 $128.00 4/141201.1 93834 jDH MAINTENANCE JANITORIAL SVCS-DBC MAR -70015333 45300 12,250.83 $12,986.00 4/14/2011 DH MAINTENANCE JANITORIAL SVCS-PARKS MAR0015340 1 42210 735.17 4/14/2011 93835 DIAMOND BAR HAND CAR WASH CAR WASH-POOL VEH 0014090 42200 136.87 $206.87 4/14/2011 DIAMOND BAR HAND CAR WASH CAR WASH-ROAD MAINT 0015554 42200 35.00 4114/2011 DIAMOND BAR HAND CAR WASH CAR WASH-COMM SVCS 0015310 42200 35.00 Page 3 I City 01 iagn nd Bar -.'Check,12egister 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011 1 93836 DIVERSIFIED PRINTERS 1PRINT SVCS-CITY NEWS APR 0014095 1 44000 1 3,242.00 $3,242.00' 4/14/2011 jr93837 JEMERALD LANDSCAOE SERVICES INC LANDSCAPE MAINT-NEW C/HLL 10014093 1 42210 1 816.00 $816.00 4/14/2011 93838 GILBERT ESPIN07A. JACKETS SHERIFF 0014411 41300 658.50 $658.50 4114/2011 93839 EVENT BOOKING&S�RVICES CARNIVAL RIDES-CITY B/DAY. 0015350 42353 22,230.00 $0.00 4/14/2011 EVENT BOOKING&S RVICES CARNIVAL RIDES-CITY B/DAY 0015350 42353 22,230.00 4/14/2011 93840 EXCEL LANDSCAPELANDSCAPE MAINT-DIST 38 1385538 45500 11,718.00 $27,472.82 411.4/2011. EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 39 1395539 45500 11,610.95 . 4114/2011 EXCEL LANDSCAPE' LANDSCAPE MAINT-DIST41 1415541 45500 4,143.87 I, 4/1412011 93841 FEDEX. EXPRESS MAIL-GENERAL 0014090 42120 70.01 $283.88 4/14/2011` FEDEX EXPRESS MAIL-GENERAL 0014090 42120 50.03 4/14/2011 FEDEX EXPRESS MAIL-GENERAL 0014090 42120 163.84 ,I 4/14/2011 93842 IPAUL FERGUSON ' RECREATION REFUND 1 001 1 34780 1 73.00 $73.00 4/14/2011 1 93843 FRANCHISE TAX BOARD ISLRY ATTCHMT-4115/2011 1 001 1 21114 1 251.67 $251.67 - I 4/14/2011 1 93844 IMARK GOGER I FACILITY REFUND-HERITAGE 001 1 23002 1 200.001 $200.00 I 4/14/2011 93845 GOVPARTNER I REQUEST PARTNER SVCS-APR 0014070 1 44030 1 .850.001 $850.00 I ; 4114/2011 9384.7 HALL&FOREMAN,INC. PROF.SVCS-INSPECTION 0015510 45227 219.18 $11,645.56 4/14/2011 HALL&FOREMAN,IN C. PROF.SVCS-PLAN CHECK 0015551 45223 343.12 4/0412011 HALL.&FOREMAN,I C. PROF.SVCS-EN 10-692 001 23012 920.00 4/1412011 - HALL&FOREMAN,IN C. ADMIN FEE-EN 10-692 001 23012 230.00 4/14/2011 HALL&FOREMAN,IN C. ADMIN FEE-EN 10-692 001 34650 230.00 - 4/14/2011 HALL&FOREMAN,IN C. PROF.SVCS-PLAN CHECK 0015551 45223 127.50 4/14/2011 HALL&FOREMAN,IN C. PROF.SVCS-INSPECTION 0015510 45227 219.19 4/1412011 HALL&FOREMAN,IN C. PROF.SVCS-PLAN CHECK 0015551 45223 343.13 4/1412011 HALL&FOREMAN,1" C. PROF.SVCS-PLAN CHECK 0015510 45227 111.61 4/14/2011 HALL&FOREMAN,I C. PROF.SVCS-EN 06-543 001 23012 187.50 I; Page4. City of Diamond Bar'- Check Register 04114/2011. thru 04/27/2011 Check Date. Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011 93847... HALL&FOREMAN,INC: . ADMIN FEE-EN 06-543_ 001 23012 46.88 $11,645.56... 411412011 . HALL&FOREMAN,INC. - ADMIN FEE-EN 06-543 001 34650 46.88 4/14/2011 HALL&FOREMAN,INC: PROF.SVCS-INSPECTION 0015510 45227 150.50 4114/2011 HALL"&FOREMAN,,INC. PROF.SVCS-PLAN CHECK 0015551 45223 105.31 4/14/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 45223, 210.64 4/14/2011 HALL&`FOREMAN,INC. PROF.SVCS-EN 11-722 001 23012 823.50 4/14/2011 HALL&FOREMAN,INC. ADMIN FEE-EN 11-722 001 23012' 205.88 4/14/2011 HALL&FOREMAN,INC. ADMIN FEE-EN 11-722 001 34650 -205.88 4/14/2011_ HALL&FOREMAN,INC. PRORSVCS-PLAN CHECK 0015551 45223 246.53 = 4/14/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 45223 82.17 4/14/2011 HALL&FOREMAN,INC. PROF.SVCS-EN 09-663- 001 23012 57.50 4/14/2011 HALL&FOREMAN,INC. ADMIN FEE-EN 09-663 001 23012 14.38 411412011, HALL&FOREMAN,INC. ADMIN FEE-EN 09-663 001 34650 -14.38 4/14/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 R45223 1,465.32 4/14/2011 HALL&.FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551' R45223 1,434.38 4114/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 R45223 2,217.23 4/14/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 R45223 2,381.25 4/14/2011 93848 JENNIFER HART FACILITY REFUND-DBC 001 23002 100.00 $147.00 4/14/2011 JENNIFER HART FACILITY REFUND-DBC .001 36625 47.00 4/14/2011 1 93849 HASLER INC RENTAL-MAILING MACHINE 1 0014090 1 42130 1 148.16 $148.16 4/14/2011 1 93850 LEW HERNDON P&R COMM-3124! 0015350 1 44100 1 45.00 $45.00 4!1412011 93851 HEWLETT PACKARD COMPANY COMPUTER MAINT-I.T. 0014070 42205 960.00 . $960.00 4/14/2011 93852 HOFFMAN SOUTHWEST CORK MAINT-PARKS 0015340 1 42210 1 278.75 $278.75 4/14/2011 93853 IPATRICIA HOGAN RECREATION REFUND 001 1, 34720 1 80.00 $80.00 4114/2011. 93854 HOME DEPOT CREDIT SERVICES SUPPLIES-COMM SVCS 0015310 42200 18.66 $18.66 4114/2011 938557_7 WENDY HOU RECREATION REFUND 001 34740 79.001 $79.00 4/14/2011 93856 ICHIA Yl HS.0 IRECREATION REFUND 001 34780 83.001 $83.00 Page 5 City ®f Diamond Bar - Check Register 04114/2011`thr 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011 93857 WAN LI HSU ) RECREATION REFUND 1 001 34780 1 53.00 $53.00 4/14/2011 1 93858 JINCONTACT INC I_ LONG DIST SVCS-MAR 2011 0014090 1 42125 1 51.89 $51.89 4/14/2011 93859 INLAND VALLEY DAIL'C'BULLETIN LEGAL AD-GEN PLAN AMNDMNT 1 0014030. 1 42115 1 545A01 $545.40 L, 4/14(2011 ,'` "93860 JAYME HURTADO I. FACILITY REFUND-DBC 1001 1 23002 1 350.00 $350:00 4/14/2011 93861 JUDICIAL DATA SYSTEM CORP PARKING CITE ADMIN-FEB 11 1 0014411 1 45405 620.881 $620.88 i 4/14/2011 93862 KASA CONSTRUCTIO RETENTION PAYABLE 250 20300. 875.50 $12,961.02 4/14/2011 KASA CONSTRUCTIO RETENTION PAYABLE 250 20300 5,081.52 4/14/2011 KASACONSTRUCTIO CONSTRUCTION-PATHFINDER 2505510 R46420 1,005.00 4/14/2011 KASA CONSTRUCTION CONSTURCTION-PATHFINDER 2505510 R46420 7,750.00 4/14/2011 93863 IKENS HARDWARE ( SUPPLIES-ROAD MAINT 0015554 1 41250 24.66 $24.66' I , 4(14/2011 93864 KENS HARDWARE SUPPLIES-RECREATION 0015350 41200 58.35 $511.28 4/1412011 KENS HARDWARE SUPPLIES-COMM SVCS 0015310 42200 71.24 4/1412011 - KENS HARDWARE SUPPLIES-DBC 0015333 41200 139.57 [I 4/14/2011 KENS HARDWARE SUPPLIES-PARKS 0015340 41200 242.12 4(14(2011 93865 KENS HARDWARE ! SUPPLIES-RECREATION 0015350 41200 5.15 $899.41 4/14/2011 KENS HARDWARE SUPPLIES-COMM SVCS 0015310 42200 178.92 4(14(2011KENS HARDWARE SUPPLIES-DBC 0015333 41200 362.43 4(14/2011 KENS HARDWARE SUPPLIES-PARKS " 0015340 41200 348.00 4/14/2011 KENS HARDWARE SUPPLIES-NEW C/HALL 0014093 42210 4.91 I 4/14(2011 93866 BADIAKHAZAAL FACILITY REFUND-DBC 001 23002 600.00 $595.00 4/14/2011 RADIA KHAZAAL IFACILITY CHARGES-DBC 001 36615 -5.00 4/1412011 1,. 93867 KIDS CAN DO GYMNASTICS CONTRACT CLASS-SPRING 0015350 1 45320 1 36.001 $36.00 4/14/201.1, 93868 ISUDESH KUMAR FACILITY REFUND-DBC 001 23002 700.00 $640.00 4714/2011 SUDESH KUMAR IFACILITY CHARGES-DBC 001 36615 -60.00 E Page 6 Cityof Diamond.'Bar - Check register 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14!2011 93869 MONICA KUO RECREATION.REFUND 1 001 1 34780 1 67.00 $67.00 4/14/2011 93870 KENNY LIANG P&R COMM-3/24 0015350 44100 45.00 $45.00 4/14/2011 93871 LIVESOUND CONCEPTS SOUND SYS-CITY BIDAY CELE 1 0015350 1 42353 1 690.001 $690.00 4/14/2011 93872 DENISE LOERA FACILITY REFUND-DBC 001 23002 500.00 $483:00 4!14!2011 DENISE LOERA` FACILITY CHARGES-DBC 001 36615 -17.00 4/14/2011 93873 LOS ANGELES COUNTY SHERIFF'S DEPT. STAR DEPUTY SVCS-FEB 2011 1279915 49001 8,586.48 $433,372.39 4/14/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. SPCL EVENTS-BURGLARY 0014411 45402 10,730.78 4/142011 - LOS.ANGELES COUNTY SHERIFF'S DEPT. SPCL EVENTS-BURGLARY 0014411 45402 475.17 4/14/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL-MAR.11 0014411 45402 7,454.51 4/14!2011 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS-FEB 2011 0014411 45401 406,125.45 4/14/2011 93874 VIVIAN LU FACILITY REFUND-DBC 001 1 23002 1 100.00 $100.00 4/14/2011 93875 MARSHA D ROA- REIMB-SUPPLIES; 0014095 1 41200 1 100.18 $100.18 4/14!2011 1 93876 IROBERT MATULA RECREATION REFUND 001 1 34720 1 80.001 $80.00 4/14/2011 93877 MD NEWS AD-CITY B/DAY CELEB 1 0014095 1 42115 150.00 $150.00 4/1412011 93878 SHARON MILLER RECREATION REFUND 1001 ,- 34720 1 40.00 $40.00 4/14/2011 93879 INICOLE MOLINA IRECREATION REFUND 1 001 1 34780 1 67.001 $67.00 4/14/2011 1 93880 IMUNICIPAL COURT POMONA JUDICIAL DIS PARKING CITE ADMIN-FEB 11 1 001 1 32230 1 4,294.50 $4,294.50 4/14/2011 . 93881 MUNICIPAL SOFTWARE CORPORATION ICOMP MAINT-I.T. 0014070 R46235 10,15 7.501 $10,157.50 4/14/201193882 SHEELA NAIK RECREATION REFUND 001 36615 400.00 $400.001 I 4/14/2011 93883 GRIZEL NORTE AVILA RECREATION REFUND 001 34780 99.00 $99.00 4/14/2011 93884 IBERONICA OBARR IRECREATION REFUND 001 1 34780 67.001 $67.00 Page 7 _ City of Diamond Bar - 'Check register 04/14/2011 thru 04127/2011 ,I Check Date Check Number Ve dor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4114!2011 93885 KENNEDY OBINWANNE FACILITY REFUND-DBC 001 23002 800.00 $732.00 4/14/2011 KENNEDY OBINWANNE FACILITY CHARGES-DBC 001 36615 -68.00 I 4(1412011 93886 NANCY OCHOA RECREATION REFUND 001 36615 400.00 $400.00 4/14/2011 93887 MARY OKWANDU I, FRECREATION REFUND 1 001 34780 1 50.00 $50.00 I 4/14!2011 93888 ONWARD ENGINEERING ROAD MAINT-AREA 6 2505510 R46411 1,945.00 $11,200.00 4/14/2011 ONWARD ENGINEER,.',l`'G ROAD MAINT-ARTERIAL ZONE 2505510 46411 9,255.00 I„ . 4/14/2011 t 93889 OTIS ELEVATOR COMPANY ELEVATOR SVCS-NEW C/HALL 1 0014093 42210 1 3,997.68 $3,997.68 ,I. 4!14/2011 93890 ITED OWENSI P&R COMM-3/24 0015350 1 44100 1 45.00 $45.00 ( 4114!2011 93891 CHRISSI PAUL ! FACILITY REFUND-DBC 001 23004 116.15 $116.15 I 4/14!2011 93892 PERS RETIREMENT SURVIVOR BENEFIT 001 21109 8.00 $514.94 4/14/2011 PERS RETIREMENT RETIRE CONTRIB-EE 001 21109 . 203.66 4/14/2011 PERS RETIREMENT RETIRE CONTRIB-ER 001 21109 303.28 I 4114/2011 93893 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 46.50 $26,355.19 4/1412011 PERS RETIREMENT F UI ND RETIRE CONTRIB-EE 001 21109 11,006.66 4/14/2011 PERS RETIREMENT F UI ND RETIRE CONTRIB-ER 001 21109 15,302.03 4/14/2011 93894 PROTECTION ONE ING ALARM SVCS-SYC CYN PK 0015340 42210 31.50 $31.50 4/14/2011 93895 PUBLIC STORAGE#24051 STORAGE RENTAL-UNIT#2303 0014090 1 42140 1 130.00 $130.00 I. 4!1412011 93896 P.YRO COMM SYSTEMS INC FIRE ALARM SVCS-NEW ClHLL 0014093 1 45000 1 $135.00 4/14/2011 93897 ERIN RAMIREZ I, RECREATION REFUND 001 36615 400.00 $400.00 4!14/2011 93898 DAVID A ROBERTO. '; P&R COMM-3124 0015350 44100 45.00 $45.00 I 4/14/2011 1 93899 IRUDY RODRIGUEZ RECREATION REFUND 001 1 34720 : 1 80-001 $80.00 1 Page 8 City ®f Diamond Bar -Check ae ister 04/14/2011 .thru 04/27/2011 . _ g Check Date Check Number Vendor Name Transaction Description fund/Dept Acct# Amount Total Check Amount 4114/2011 93900 SAN GABRIEL VALLEY CITY MGR ASSC MTG-CMGR 0014030 42325 30-001 $30.00 4/14/2011 93901 SECTRAN SECURITY INC. COURIER SVCS-APR 2011 0014090 44000 308.46 $308`46 4(14/2011 93902 JENNY SHINJO RECREATION REFUND 001 1 34780 1 50.001 $50.00 411412011 93903 HETAL SONI. . IFACILITY REFUND-DBC 001 1 36615 400.00 $400.00 .4(14(2011- 93904 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DBC 0015333 42126 4,121.09 $7,853.02 4/14/2011 SOUTHERN CALIFORNIA EDISON. ELECT SVCS-DIST 38 1385538 42126 66.27 4/1472011 ' SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 .750.24 4t.14l2011 SOUTHERN.CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 506.24 4/14/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-NEW C/HALL 0014093 42126 2,409.18 4(14!2011 1 93905 1HEDDYTANG RECREATION REFUND 001 34780 88.00 $88.00 4/14/2011 =` 93906 TELEPACIFICCOMIVIUNICATIONS T-1 INTERNET SVCS-MAR/APR 0014070 44030 999.84 $999.84 4/14/2011 93907 TENNIS ANYONE CONTRACT CLASS-SPRING 1, 0015350 1 45320 579.60 $579.60 4/14/2011 93908 ]THE COMDYN GROUP.INC. CONSULTING SVCS-3125. 0014070 44000 1,513.82 $3,268.48 4/14/2011 THE COMDYN GROUP INC CONSULTING SVCS-4/8 0014070 44000 1,754.66 4/14/2011 93909 THE GAS COMPANY GAS SVCS-NEW C/HALL 0014093 1 42126 1 76.06 $76.06 4(14/2011 93910 THE-SAUCECREATIVE SERVICES SHIRTS-RECREATION 0015350 41200 1 235.95 $235.95- 4(14/2011 93911 TIME WARNER MODEM SVCS-HERITAGE 0015340 42126 116.01 $501.44 4/14/2011 TIME WARNER INTERNET SVCS-C/HALL 0014070 44030 252.60 4/14!2011 TIME WARNER INTERNET SVCS-HERITAGE 0014070 4.4030 132.83 4/14/2011. 93912 LEVAUGHN,TISDOM IFACILITY REFUND-DBC 1 001 1 23002 1 100.00 $100.00 411412011 1 93913 IMARCELTORRES RECREATION REFUND 001 1 34780 1 57.00 $57.00 .4/14/201,1: 93914 ITRANSCORE LLC JANNL COMP MAINT-I.T. 1 1185098 1 42205 1 20,000.00 $20,000.00 Page 9 City ®f Diamond Bar - Check Register 04/14/2011 thru 04/27/2011 Check Date. Check Number Ve dor Name Transaction Description Fund/Dept Acct# Amount Tota!Check Amount 4/14/2011 93915 UNITED STATES POSTAL SERVICE POSTAGE-PERMIT#3339 0014095 42120 4,915.00 $4,915.00 4!14!2011 93916 VALLEY CREST LANDSCAPE MAINT INC IRRIGATION REPAIR-PANTERA 0015340 42210 197.21 $30,446.79 4114/2011 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC MAR 0015333 45300 5,645.47 4/1412011 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS MAR 0015340 45300 24,604.11 ' I 4/14!2011 93917 VALLEY TROPHY ) TROPHIES-RECREATION 0015350 1 41200 1 1,655.851 $1,655.85 0 L 4/14/2011 1 93918 IVANTAGEPOINT TRNSFR AGNTS-303248 4/15/11-P/R DEDUCTIONS 001. 1 21108 1 4,664.84 $4,664.84 II 411412011 93919 CHRIS VASQUEZ (: RECREATION REFUND 001 1 36625 1 45.00 $45.00 I 4/14/2011 93920 VERIZON WIRELESS CELL CHRGS-CMGR 0014030 42125 110.47 $313.11 4/14/2011 VERIZON WIRELESS CELL'CHRGS-EOC 0014440 42125 57.83 4/14/2011 VERIZON WIRELESS CELL CHRGS-EOC 0014090 42125 4.89 4114/2011- VERIZON WIRELESS CELL CHRGS-EOC 0014070 42125 4.89 4/14/2011 VERIZON WIRELESS ; CELL CHRGS-DESFORGES 0014070 42125. 45.01 4/14/2011 VERIZON WIRELESS CELL CHRGS-AZIZ 0014070 42125 45.01 4/14/2011 IVERIZON WIRELESS , CELL CHRGS-SASD MODEM 0014411 42125 45.01 4/14/2011 93921' JUDITH VILLASENOR IFACILITY REFUND-DBC 001 36615 400:00 $400.00 4/14/2011 93922 WALNUT VALLEY gIED SCHOOL DIST FACILITY RENTAL-JAN-MAR 0015350 42140 735.00 $5,462.10 P 4114!2011 WALNUT VALLEY UNII�IED SCHOOL DIST FACILITY RENTAL-JAN-MAR 0015350 42140 3,853.50 "4/14/2011 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL-JAN-MAR 0015350 42140 453.60 4(14!2011 WALNUT VALLEY UN(F�IED SCHOOL DIST FACILITY RENTAL-JAN-MAR 0015350 42140 420.00 .4/1412011 93923 WALNUT/DIAMOND BQ'R SHERIFF'S - MTG-COUNCIL 0014010 1 42325 1 60.00 $60.00 4/14/2011 .93924 TRACY WANG I RECREATION REFUND 001 1 34740 1 158.00 $158.00 I< 4114/2011 93925 WEST COAST'MEDIA ( AD-CITY B1DAY CELEB 0014095 1 42115 700.00 $700.00 4/14/2011 .' 93926 _ WILLDAN GEOTECHNICAL PROF.SVCS-EN 10-715 001 23012 555.00 $4,810,00 4/1"4/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 10-715 001 23012 99.90 4114!2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 10-715 001 34650 -99.90 I, 1 Page 10 Cid ®f Diam®nd Bar = Check Register'04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011. 93926.._ WILLDAN GEOTECHNICAL PROF.SVCS-EN 05-479 001 23012 555.00 $4,810.00... 4114(2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 05-479 001 23012 99.90 4/1412011: WILLDAN GEOTECHNICAL ADMIN FEE-EN 05-479 001 34650 -99.90 4/14(2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-726 001 23012 555.00 4(14!2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-726 001 : 23012 99.90 4/14/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-726 001 34650 -99.90 4114(2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-723 001 23012 555.00 4/14120111. WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-723 001 23012 99.90 4(14/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11=723 001 34650 -99.90 4(14(2011 : WILLDAN GEOTECHNICAL PROF.SVCS-EN 077555 _ 001 23012 370.00 4114(2011 . WILLDAN GEOTECHNICAL ADMIN.FEE-EN 07-555 001 23012 66.60.. 4(14/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 07-555 001 34650' 66.60 4/14/2011 . WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-722 001 23012 370.00 4/14/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722. 001 23012 66.60 4144/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722 001 34650. -66.60 4/14/2011: • WILLDAN GEOTECHNICAL PROF.SVCS-EN 10-683 001 23012 370.00 4/14/2011 : WILLDAN.GEOTECHNICAL ADMIN FEE-EN 10-683 001 23012 66.60 4/14(2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 10-683 001 34650 -66.60 4/14(2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 05-474 001 23012 740.00 4/14(2011 WILLDAN GEOTECHNICAL" ADMIN FEE-EN 05-474 001 23012 133.20 - 4/14(2011. WILLDAN GEOTECHNICAL ADMIN FEE-EN 05-474 001 34650 -133.20 4(14/2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 06-532 001 23012 740.00 4/14/2011 WILLDAN GEOTECHNICAL . ADMIN FEE-EN 06-532 001 23012 133.20 4/14/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 06-532 001 34650 -133.20 -4(14(2011. 93927 SHIRLEY.WONG IRECREATION REFUND 001 34780 94.00 $94.00 ,4/14/2011 93928 ANGELA WRIGHT FACILITY REFUND-DBC 001 1 23002 1 350.00 $350.00" 4!14(2011_" 1 93929 IPAUL WRIGHT._ A/V SVCS-CNCL,PLNG MTG 0014090 1, 44000 1 300.001 $300.00 -" 4114(2011 . 93930 MARYYIM RECREATION REFUND 001 34780 53.00 $53.00 4/14(2011` 93931" DIANE YOUNG FACILITY REFUND-SYC CYN 001 23002 50.00 $70.00 4(14(2011 DIANE YOUNG ' FACILITY CHARGES-SYC CYN 001 36615 20.00 Page 11 a fid f ar -'Ch'eek`12egister 04/14/2011 thru'04/27/2011 Cid ®f Diann Check Date ' Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/14/2011 J 93932 IMAYYU I - RECREATION REFUND 001 1 34780 1 99.00 $99.00 4/14/2011 ~93933 IDA YUEN I RECREATION REFUND 001 1 34780 1 10.001 $10.00 I 4l1412011 1 93934 WAI YAN/UNGI` RECREATION REFUND 001 34780 66.00 $66.00 1 4/18/2011. 93935 EVENT BOOKING&SERVICES CARNIVAL RIDES-CITY B/DAY 0015350 1 42353 1 18,260.00 $18,260.00 6 4/20/2011: 1 93936 WALNUT VALLEY EDUCATIONAL FOUNDATIO COMM ORG SUPPORT FUND 0114010 1 42355 1 500.001 $500.00 L 4!21/2011 1 93937 AARP I MATURE DRIVING CLASS 0015350 1 45300 182.901 $182.00 4!21!2011 93938 JACCESS CONTROL SECURITY SECURITY SVCS-DBC 0015333 45010 620.10 $1,518.45 4121/2011 ACCESS CONTROL SECURITY SECURITY SVCS-DBC 0015333 45010 898.35 I 4/21!2011 93939 ALL CITY MANAGEMElT SERVICES CROSSING GUARD SVCS-MAR 0014411 45410 1 6,522.901 $6,522.90 I 4/21/201.1 1 93940 ARCHITERRA DESIGN GROUP INC DESIGN SVCS-SILVER TIP PK . 2505310 R46415 614.60 $614.60 _L, 4/21/2011 93941 AT&T PH:SVCS-GENERAL 0014090 42125 40.06 $100.88 4/21!2011 IAT&T ( PH.SVCS-GENERAL 0014090 42125 60.82 I_ - 4/21/2011 93942 ALEXANDER AUH FACILITY REFUND-DBC 1 001 1 23002 1 100.00 $100.00 (: p 4/21/2011 !9394377c MAR BAGATSING FACILITY REFUND-DBC 001 1 23002 1 100.00 $83.00 4/21/2011 JOMAR BAGATSING FACILITY CHRGS-DBC 001 36615 -17.00 I. 4/21/2011 1 93944 1BEAR STATE AIR CONDITIONING SVCS IN IREG MAINT-APR 2011 0015340 1 42210 1 85.00 $85.00 I, 4/21/2011 93945 BONTERRA CONSULTING INC. 777[FROF.SVCS-FPL 02-65 001 23010 660.00 $660.00 ,I 4/21/2011 93946 BURGER CONTINENT L FOOD-SR SPRING DANCE 1 0015350 1 45300 1 932.881 $932.88 4/21/2011, 93947 ICALIFORNIA JPIA I TRNG-G GARCIA 1 0014060 1 42340 1 50.00 $50.00 4!21/2011 93948 CALIFORNIA MUNICIE4 L TREASURERS MTG-D DOYLE 0014050 1 42330 1 340.001 $340.00 = Page 12 Cid ®f Diamond Bar - Check Register 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund1 Dept Acct# Amount Total Check Amount 4/21/2011 939T67 BOB CARSON FACILITY REFUND-REAGAN 001 23002 50.00 $50.00 4!21!2011 " 93950 CERTIFIED TRANSPORTATION SVCS INC TRANSPORTATION-EXCURSION 1125350 45310 384.96 $384.96 412112011 93951 JOSHUA CHANG FACILITY REFUND-DBC 001 1 23002 1 600.00 $600.00 4/21/201:1 93952 MING LI CHANG FACILITY REFUND-SYC CYN 001 23002 50.00 $50.00 4/21/2011 1 93953 IGEENA CHRISTENSEN IRECREATION REFUND 001 1 34780 1 86.001 $86.00 4/21/2011: 93954 DAPEER ROSENBLIT&LITlAK LLP ILEGAL SVCS-MAR 2011 0014020 44023 1 5,896.67 $5,896.67 4/21/2011 93955 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2005-166 001 23010 430.18 $444.72 4/21/2011 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2009-377. 001 23010 14.54 4!2112011 93956 DAY&NITE COPY CENTER PRINTSVCS-P/WORKS 2505310 46415 118:53 $296.65 4(21(2011 JDAY&NITE COPY CENTER IPRINT SVCS-P/WORKS 0015510 42110 178.12 4/2112011 93957 CAROL DENNIS PROF.SVCS-P/C,ADM/REV 0015210 1 44000 225.00 $225.00 4(21!2011" 93958 DH MAINTENANCE ADDL MAINT-DBC MAR 0015333 1 45300 1 375.001 $375.00 jr 4/21/2011 93959 r IDIAMOND BAR EVERGREEN SENIOR CLUB REIMB-SR CLUB,INS jr1255215 1 44000 1 741.251 $741.25 4/21/2011 193960 IDIAMOND BAR MOBIL FUEL-COMM SVCS 0015310 1 42310 1 272.011 $272.01 4/21/2011 93961 DIANA CHO&ASSOCIATES 1CONSULTANT SVCS-CDBG 1255215 1 44000 1 1,800.00 $1,800.00 " 4/21/2011 93962 LISETTE DORADO FACILITY REFUND-DBC 001 36615 400.00 $400.00 4/21/2011 93963 DR SAMIR BATNIJI FACILITY REFUND-DBC 001 23002 350.00 $275.00 412112011 - DR SAMIR BATNIJI FACILITY CHRGS-DBC 001 36615 -75.00 4121/2011 .93964 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 10-386 001 23010 34.80 $85.79 4721/20.11 "EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-GENERAL 0014090 42120 16.19 4(21/2011 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 10-419 001 " 23010 34.80 Page 13 a City ®f I��arnond far - Check Register 04/14/2011 thru 04/27/2011 Check Date I Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/21/2011 93965 DANIEL FIGUEROA I: FACILITY REFUND-SYC CYN 001 1 23002 1 50.00 $50.00 4/2112011 93966 PAUL GHOTRA I FACILITY REFUND-DBC 001 23002 700:00 $700.00 it 4/21/2011 1 93967 GO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 3/25 1 0014070 1 44000 1 1,350.00 $1,350.00 4121/2011 1 93968 GRAFFITI CONTROL JYSTEMS GRAFFITI REMOVAL-MAR 2011 1 0015230 1 45520 1 5,200.00 $5,200.00 4/21/2011 .93969 HALL&FOREMAN,INC. PROF.SVCS-EN 10-698 001 " 23012 28.75 $1,886.34 ! 4121/2011 HALL&FOREMAN, INP. ADMIN FEE-EN 10-698 001 23012 7.19 4/21/2011 HALL&FOREMAN,IN ADMIN FEE-EN 10-698 001 34650 -7.19 4/21/2011 HALL&FOREMAN,IN�, PROF.SVCS-EN 06-543 001 23012 750.00 4/21/2011 HALL&FOREMAN, IN ADMIN FEE-EN 06-543 001 23012 187.50 412112011 HALL&FOREMAN, IN ADMIN FEE EN 06-543 001 34650 A87.50 4/2112011 HALL&FOREMAN,IN'I PROF.SVCS-EN 05479 001 23012 562.50 4/21/2011 HALL&FOREMAN,INC. ADMIN FEE EN 05-479 001 23012 140.63 4/21/2011 HALL&FOREMAN, IN 1 ADMIN FEE-EN 05-479 001 34650 -140.63 4/21/2011 HALL&FOREMAN,IN . PROF.SVCS-INSPECTION 0015510 45227 129.49 4/21/2011 HALL&FOREMAN,IN PROF.SVCS-PLAN CHECK 0015551 45223 415.60 4/21/2011 93970 HEWLETT PACKARD.COMPANY HARDWARE MAINT-I.T. 0014070 42205 1,920.00 $3,426.40 4/21/2011 HEWLETT PACKARD'COMPANY SERVER MAINT-LT. 1185098 42205 1,506.40 /21/2011 1 93971 JEFFREY HIROSE ) CONTRACT CLASS-SPRING 1 0015350 1 45320 1 432.001 $432.00 ! 4/21/2011 93972 JINLAND EMPIRE STAGES TRANS-SR EXCURSION 1125350 45310 703.61 $991.00 4/21/2011 INLAND EMPIRE STAPES SR EXCURSION-VI-LY CASINO 0015350 45310 287.39 4/21/201.1 93973 INLAND VALLEY DAILY BULLETIN LEGAL AD-URGENCY ORDINANC 0015210 42115 89.00 $1,942.40 4/21/2011 INLAND VALLEY DAIL BULLETIN LEGAL AD-HOUSING ELEMNT 0015210 42115 535.60 4/2112011' INLAND VALLEY DAILi BULLETIN LEGAL AD-FPL 07-274 001 23010 404.00 4121/2011` INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 10-411 001 23010 370.40 4/21/2011 INLAND VALLEY DAIL BULLETIN LEGAL AD-FPL 10-104 001 23010 374.60 4/21/201 1 INLAND VALLEY DAILI BULLETIN LEGAL AD-SLURRY SEAL PROD 0015510 42115 168.80 Page 14 City of Diamond. Bar Check register 04%14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount ' Total Check Amount 4/21/2011 93974 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL SVCS-MAY 0014431 45403 9,065.00 $10,315.00 4/21/2011 INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT-MAY 0014431 45403 1,250.00 4/21/2011 93975 JENKINS&:HOGIN,LLP LEGAL SVGS-MAR 2011 0014020 44020 2,821.00 $4,932.20 , 4121/201.1 JENKINS&HOGIN,LLP LEGAL SVCS-COM DEV, 0014020 44020 1,674.40 4/21/2011 JENKINS&HOGIN,LLP LEGAL SVCS-COMM SVCS 0014020 44020 54:60 4/21/2011 JENKINS&HOGIN,LLP LEGAL SVCS-FINANCE -0014020 44020. 382.20 4/21/2011 93976 KEITH.JOHNSON SR.SPRING DANCE 0015350 45300 350.00 $350.00 4/211201.1- 93977 KUSTOM IMPRINTS INCORP. SUPPLIES-RECREATION 1 0015350 41200 1 391.55 $391.55 412112011 93978 ILAUREN M HIDALGO REIMS-CAPIO CONF 0014095 1 42330 72.001 $72.00 4/21/2011 93979 KWANG HO LEE PLNG COMM-3/22 0015210 1 44100. 1 65:00 $65.00 4/21/2011 93980 ILIANG'S PROPERTY LLC IREFUND-EN,05-496. 001 23012 1,103.17 $3,103.17 4121/2011 LIANG'S PROPERTY LLC REFUND-EN 07-583 001 23012 2,000.00 4/21/2011 93981 JIMMY.LIN 1PLNG COMM-3/22 0015210 1 44100 1 65.001 $65.00 4/21/2011 93982 TERRY LIU FACILITY REFUND-REAGAN 001 1 23002 1 50.00 $50.00 4/21/2011 93983 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-NOV/DEC 0015510 45530 295.701 $295.70 4/21/2011 1 93984 M86 SECURITY INC COMP MAINT-I.T. 0014070 42205 1 2,415.601 $2,415.60 4121/2011. -93985 ANNABELLE MARLOW RECREATION,REFUND 001 1 34780 73.00 $73.00 4/21/2011 .. 93986 MCE CORPORATION RIGHT-OF-WAY MAINT-MAR 0015554 45522 1,615.22 $11,177.28 4!21/2011'. MCE CORPORATION STORM DRAIN MAINT-MAR 0015554 45512 760.94 4/21/2011 MCE CORPORATION ROAD MAINT SVCS-MAR 1.1 0015554 45502 8,801.12 . 4/21/2011 1 93987 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES-DBC 0015333 1 41200 1 198.90 $198.90 4/21/2011 ;93988 ISTEVE G NELSON JPLNG COMM-3122 10015210 1 44100 65,001 $65.00 Page 15 Cid of Dia cnd. Bair - Check Register 04/14/2011 thru 04/27/2011 ChecKDate Check Number _ V 4 ndor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/21/2011. 93989, NEXTEL COMMUNICATIONS AIRTIME CHRGS-PW,CS,CD- 0014090 42125 563.55 $563.55 4/21/2011 93990 - NATALIE NGUYEN RECREATION REFUND 001 1 34780 1 67.00 $67.00 4/21/2011 93991 NORTH WEST COLLEGE FACILITY REFUND-DBC 001 36615 575.00 $575.00 I 4/21/2011 93992 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 20.55 $4,672.48 4/2112011 . OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 143.60 4121/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 27.42 ` 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 8.78 P 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL. 0014090 41200 270.65 4121/2011- OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 8.78 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 61.30 4121/2011 OFFICEMAX INC MEMO CREDIT-GENERAL 0014090 41200 -2.72 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 50.30 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090- 41200 396.86 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 317.35 4121/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 14.82 4/2112011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 375.82 - 4121/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 309.90 4/21/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 58.28 4121/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 86.50 '4/21/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015340 41200 12.82 4/21/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015350 41200 164.93 4/21/2011 OFFICEMAX.INC. SUPPLIES-PMORKS, 0015510 41200 80.46 I 4/21/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 407:11 4/21/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 13.42 4/21/2011_ OFFICEMAX INC SUPPLIES-DBC 0015333 41200 271.22 4/21/2011 OFFICEMAX INC SUPPLIES-PIWORKS 0015510 41200 . 63.26 4/21/2011 OFFICEMAX INC SUPPLIES-PIWORKS 0015510 41200 150.80 4/21(2011 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 63.22 4/21/2011 OFFICEMAX INC SUPPLIES-FINANCE 0014050 41200 47.80 4121/2014 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 62.99 . 4/21/2011 : OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 53.89 Page 16 i Cid of Diamond far. - Check Regi ter 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund(Dept Acct# Amount Total.Check Amount, 4/21/2011 93992.. OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 37.50 $4,672.48,... 4(21/2014 OFFICEMAX INC SUPPLIES-GENERAL " ;0014090 41200 36.88 4/2112011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 13.32 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 98.33 4/21%2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 .41200 270.65 4/21/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 378.10 4/21/2011 OFFICEMAX INC SUPPLIES-SHERIFF 0014411 41200 18.97 4/21/2011 - OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 71.51 4!21/2011 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 75.85 4/21/2011 OFFICEMAX ING SUPPLIES-NGHBRHD IMP 0015230 41200 7:02 4(21(2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 69.91 4/2112011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 54.33 4/21/2011 93993 VERONICA OJEDA FACILITY REFUND-PANTERA 1 001 1 23002 1 50.00 $50.00 4!21/201193994 OLYMPIC STAFFING SERVICES TEMP SVCS-COM SVCS 4/8 0014060 44000 794.40 $794.40 4/21/2011 93995 PACIFIC TELEMANAGEMENT SERVICES PAY PH SVCS-PARKS MAY - 0015340 1 42125 1 495.84 $495.84 4(21(2011 93996 LAURA PADILLA-VELAZQUEZ FACILITY REFUND-PETERSON 001 1 23002 1 50.00 $50.00 4(21/201193997 JANDREA PARK FACILITY REFUND-DBC 001 23002 350.00 $50.00 A/2V?0111 ANDREA PARK FACILITY CHRGS-DBC 001 36615 -300.00 4(21/2011 93998 SUNIL'PATEL FACILITY REFUND-DBC 1 001 1 23002 1 500.00 $500.00 4/21/2011 1 93999 JAMES PATRONITE RECREATION REFUND 001 34740 1 79.001 $79.00 -4/21/2011 94.000 PERS HEALTH MAY 2011-HEALTH INS PREMS 001 21105 32,179.10 $32,852.89 4/21/2011 PERS HEALTH . MAY 2011-HEALTH INS PREMS 0014090 40086 640.00 4/21/2011 PERS HEALTH MAY 201 1-HEALTH INS PREMS 0014060 40093 133.79 4/21/2011 1 94001 SANDRA PLACE IFACILITY REFUND-SYC CYN 001 1 23002 1 50.00 $50.00 4/21/2011 94002 PUBLIC STORAGE#23051 STORAGE RENTAL-#2153 0014090 42140 272.00 $544.00 4(21(2011 PUBLIC STORAGE#23051 STORAGE RENTAL-#2145 0014090 42140 272.00 Page 17 - 4 -Citv of Diem®nd far - Check Ike aster 04/14/2011 tru 04127/2011 i, g Check Date: Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/21/2011 94003REGISTRAR-RECOROER/COUNTY CLERK FEES_HOUSING ELEMENT 0015210 1 44220 1 75.00 $75.00 1 4/21/2011 94004 REPUBLIC ITS INC TRAFFIC SIGNAL MAINT-MAR 0015554 45507 4,102.00 $7,886.68 4/21/20112 REPUBLIC"ITS INC TRAFFIC SIGNAL MAINT-MAR 0015554 45507 3,119.68 4/21/2011 REPUBLIC ITS INC TRAFFIC SIGNAL MAINT-MAR 0015554 45507 320.00 4/2112011 REPUBLIC ITS INC VIDEO DETECTION MAINT-MAR 0015554 45507 345.00 ----74/21/2011 _ 94005 S C SIGNS&SUPPLIES LLC SUPPLIES-ROAD MAINT 0015554 - 1- .41250 326.25 $539:40 4/21/20118 C SIGNS.&SUPPLIES LLC SUPPLIES-ROAD MAINT 0015554 41250 213.15 - 4/21/2011` 94006 SAN GABRIEL VALLE� COUNCIL OF GOVT TAC MTG-R YEE 1 0015510 1 42325 1 25.00 I I 4/21/2011 1 94007 ISCHORR METALS IN4 GAMES-CITY B/DAY CELEB. 1 0015350 1 42353 1 62.90 $62.90 4/21/2011. 1 94008 KATHERINE SENDEJAS 1FACILITY REFUND-SYC CYN 1 001 1 23002 1 50.001 $50.00 ) 4/21/2011 1 94009 JAGDISH SHAH (` PLNG COMM-3/22 1 0015210 44100 65.00 $65.00 I 4/21/2011 ' 94010 SIMPSON ADVERTIS17JG INC IPRINT SVCS-CITY NEWS 0014095 1 44000 1 1,275.001 $1,275.00 4/21/2011. 94011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 38 1385538 42126 327.45 $5,953.14 4/21/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 41 1415541 42126 21.80 4/2 1 12 0 1 1 SOUTHERN CALIFOF NIA EDISON ELECT SVCS-DIST 38 1385538 -42126 126.41 4/2112011 SOUTHERN CALIFOFNIA EDISON ELECT SVCS TRFFC CONTROL 0015510 42126 180.45 4/21/2011 SOUTHERN CALIFOFNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 : 219.85 4/21/2011 SOUTHERN CALIFOF NIA EDISON ELECT SVCS-PARKS 0015340 42126 3,933.45 4 4/21/2011 SOUTHERN CALIFO NIA EDISON ELECT SVCS-DIST 38 1385538 42126 510:49 4/21/2011 SOUTHERN CALIFO NIA EDISON ELECT SVCS-DIST 39 1395539 42126 395.19 4/21/2011 SOUTHERN CALIFO NIA EDISON ELECT SVCS-DIST 41 1415541 42126 238.05 1 4/21/2011 94012 STANDARD INSURA CE OF OREGON MAY 11-LIFE INS PREMS 001 21106 1,131.61 $3,223.66 4/21/2011 STANDARD INSURA CE OF OREGON MAY 11-SUPP LIFE INS PREM 001 21106 288.00 ..4/2112011 STANDARD INSURA CE OF OREGON MAY 11-STD/LTD 001 21112 1,804.05 4121/2611 94013 STATE BOARD OF EQUALIZATION JAN-MAR 2011-SALES TAX 001 1 36650 1 118:00 $118.00 Page 18 Ci of Diamond Bar Check.Register 04/1412011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/21/2011 94014 STITCHES UNIFORMS&EMBROIDERY SUPPLIES-RECREATION 0015350 1 41200, 1 1,982.091 $1,982.09 4/21/2011 94015 JHEDDYTANG IRECREATION REFUND 001 1 34780 83.001 $83.00 4/21/2011 J . 94016 TENNIS ANYONE CONTRACT CLASS-SPRING 1 0015350 1 45320 1 2,996.70 $2,996.70 4/21/2011 94017 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-HOUSING ELEMENT 0015210 44220 502.04 $2,562.64 4/21/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-CORR.P/HEARING 0015210 42115 974.00 4/21/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL SVCS-FPL 07-274 001 23010 383.36 4/21/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 10-411 001 23010 350.24 4/2112011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 10-104 001 23010_ 353.00 4/21/2011 94018 THE SAUCE CREATIVE SERVICES PRINT SVCS-PHOTO,CONTEST 0014095 44000 54.88 $501.32 4/21/2011 ITHE SAUCE CREATIVE SERVICES SIGNAGE-EASTER EGG HUNT 0015350 41200 446.44 4121/2011 94019 ITIME WARNER IMODEM SVCS-COUNCIL 0014010 1 42130 50.99 $50.99 4!21/2011 94020 KIM TRAM FACILITY REFUND-PANTERA 001 1 23002 1 100.00 $100.00 '4/2112011 94022 US BANK FUEL-COMM SVCS 0015310 42310 273.00 $25,074.58 4/21/2011 USBANK MAINT-DBC .. 0015333 42210 120.00 4/21/2011 US BANK MAINT-PARKS 0015340 42210 408.50 4/21t2011US BANK VEH MAINT-COMM SVCS 0015310 42200 1,199.16 4/21/2011 US BANK. CPRS CONF-BRADLEY 0015310 42330 764.66 4121/2011 US BANK FUEL-ROAD MAINT 0015554 42310 257.25 4/21/2011 . US BANK _ FUEL-COMM SVCS 0015310 42310 86.00 4121/2011 US BANK SUPPLIES-TRANSIT 1125553` 41200 953.00 4/21/2011 US BANK MISAC.TRNG-DESFORGES 001407 0 42340 732.00` 4721/2011 US BANK COMP MAINT-I.T. 0014070 42205 249.00. 4/21/201.1 US BANK COMP MAINT-I.T. 1125553 42205 1 797.55 4121/2011 . US BANK PUBLICATIONS-I.T. 0014070 42320 36.21 4/21/201.1 US BANK CONFLUENCE PROJ-LIU 0015510 42330 708.77 4/21/2011 US BANK MEMBERSHIP DUES-MALPICA 0015551 .42315 106.25 -4/2.1/2011 US BANK MEMBERSHIP DUES-CHING 0015551 42315 106.25 Page 19 i City ®f Diamond Bar Cheek Register 04/14/2011. thru 04/27/2011 p Check Date Check Number V ndor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4(21/2011 94022... US BANK CPRS CONF-ROSE 0015310 42330 335.40 $25,074.58... 4/21/2011 US BANK CPRS CONF-STAFF 0015310 42330 151.71 4/21/2011 US BANK CPRS MTG-STAFF 0015310 42330 415.73 4/21(2011 US BANK CPRS CONF-MEYER 0015310 42330 662.40 4/21/2011 US BANK CPRS CONF-ROSE 0015310 42330 602.77 4(21/2011 US BANK CPRS CONF-MEYERS 0015310 42330 582.87 4/2112011 US BANK CPRS CONF-MCKITRICK 0015310 42330 58287 4(21/2011 US BANK COMP SOFTWARE-I.T. 1125553 46235 305.95 4/21/2011 US BANK SUPPLIES-CITY B/DAY 0015350 42353 649.02 4/21/2011 US BANK CPRS CONF-TARAZON 0015350 42330 1,075.13 412112011;. US BANK SUPPLIES-EGG HUNT 0015350 41200 143.63 4/21/2011 US:BANK SUPPLIES-GENERAL 0014090 41300 43.89 I 4(21/2011 US BANK MTG-HIR 0014060 42330 18.00 4/2112011 US BANK SUPPLIES-COMM SVCS 0015350 41200 157.70 4/21/2011 US BANK CPRS CONF-MEYER 0015310 42330 107.13 4(21/2011 US BANK CPRS CONF-MURPHEY 0015310 42330 78.92 4/21/2011 US BANK CPRS CONF-MURPHEY 0015310 42330 599.87 4/21(2011 US BANK CPRS CONF-KNOX 0015350 42330 . 582.87 42//2011 US BANK MTG-COUNCIL 0014010 .42330 297.60 4/21/2011 US-BANK MTG-CMGR 0014030 42325 35.26 4/21/2011 - US BANK CONF-CMGR 0014030 42330 1,445.58 4/21/2011 US BANK SUPPLIES-COMM SVCS 0015350 41200 228.42 4/2112011 US BANK CPRS CONF-MEYERS - 0015350 42330 93.72 4/21/2011 US BANK EXCURSION-TINY TOTS 0015350 42410 120.00 4/2112011 US BANK FUEL-COMM SVCS 0015310 42310 279.00 4/21/2011 US BANK CPRS ADS-H/R 0014060 42115 225.00 4/21/2011 US BANK MTG SUPPLIES-HIR 0014060 42325 37.64 4121/2011 US BANK FUEL-POOL VEH 0014090 42310 131.02 4(21(2011. US BANK FUEL-COMM SVCS VEH 0015310 42310 131.02 4121/2011. US BANK FUEL=COMM_SVCS 0015310 42310 348.17 4(2112011 US BANK FUEL-ROAD MAINT 0015554 42310 488.38 4/21/2011 US BANK EQ-ROAD MAINT, 0015554 41300 170.10 4121/2011" US BANK FUEL-NGHBRHD IMP 0015230,142310 186.40 4/21/2011 US BANK MTG SUPPLIES-GENERAL 0014090 42325 663.70 Page 20 City of Diamond Bar - Check Register 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor,Name Transaction Description Fund/Dept Acct# Amount Total Check Amount. ,.4121!2011- 94022... US BANK SUPPLIES-GENERAL 0014090 41200 6.28 $25,074.58'... 4/21!2011. US BANK FUEL-NGHBRHD IMP 0015230 42310 62.42 " 4/21/2011. US BANK NLC CONF-COUNCIL 0014010 42330 893.16 4!21/2011 US BANK SCAG REGIST-COUNCIL 0074010 42330 100.00 4/2112011 US BANK MAINT-DBC. 0015333 42210 24.00 4/21/2011 US BANK EXCURSION-COMM SVCS 0015350 45310 26.94 4/21/2011 US BANK SUPPLIES-DBC 0015333 41200 106.53 4/21/2011 US BANK CPRS CONF-BATSON 0015350 42330 791.22 4/21/2011 US BANK FUEL-COMM SVCS 0015310 42310 160.76 4/21/2011 US BANK EXCURSION-DAY CAMP 0015350 42410 50.00 4/2112011 US,BANK SUPPLIES-DB4YOUTH 0015350 41200 232.04 4/21/2011 US BANK SUPPLIES-P/INFO 0014095 41200 250.46 4/21/2011 US BANK CAPIO-P/INFO 0014095 44000 300.00 4/21/2011 US BANK CAPIO CONF-P/INFO 0014095 42330 1,200.00 412112011 US BANK CSU MTG-GALLEGOS 1155515 42325 375.00 4/21/2011 US BANK LEAGUE MTG-YEE 0015510 42330 525.00 4/21/2011 US BANK MTG-STAFF 0015510 42325 18.17 412112011 US BANK SUPPLIES-GENERAL 0014090 41200 27.61 4!21!2011 US BANK FUEL-COMM SVCS 0015310 42310 90.01 4/2112011 US BANK PUBLICATIONS-ICC" 0015220 42340 669.99 4/21/2011 US"BANK PUBLICATIONS-ICC 0015220 42340 381.47 4/29/2011' US BANK MTG SUPPLIES-GUBMAN- 0015210 42330 9.05 4/21/2011 94023 VALLEY TROPHY SUPPLIES-CITY B/DAY CELEB 0015350 42353 163.52 $163.52 4/2112011 94024 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42126 106.43 $1,788.72 4/2112011 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42126 270.26 4/21/2011' VERIZON CALIFORNIAPH..SVCS-HTRG COMM CTR 0015340 42125 36.76 4/21/2011 VERIZON CALIFORNIA PH.SVCS-HTRG PK ALARM 0015340 42125 84.66 4/21/2011 VERIZON CALIFORNIA` PH.SVCS-GENERAL 0014090 42125 820.82 4/21/2011 VERIZON CALIFORNIA PH.SVCS-NEW.CITY HALL 0014093 42125 102.40 4121/2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 00.14090 42125 89.63 4/29!2011 VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 30.39 4/21/2011 VERIZON CALIFORNIA: PH.SVCS-DATA MODEM 0014090 42125 37.01 Page 21 - - City ®fI)i�.ni�nd Bar - Check Register 04/14/2011 thru 04/27/2011 0 Check Date Check NumberVelndor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount 4/2112011 94024... VERIZON CALIFORNIA PH.SVCS-TELWORKACIS 0014090 42125 172.63 $1,788.72... 4/21/2011 VERIZON CALIFORNIA PH.SVCS-FAX LINE-CMGR 0014030 42125 37.73 4/21/2011 1 94025 VISION INTERNET PROVIDERS INC MONTHLY HOSTING-APR 0014070 1 44030 1 150.00 $150.00 11 4/21!2011 94026 MEI J WANG FACILITY REFUND-SYC CYN 001 23002 1 50.00 $50.00 4/21/2011IE, 94027 WAXSANITARY SUPPLY SUPPLIES-HERITAGE 0015340 41200 276.28 $276.28 4!21/2011 94028 ANTONETTE WERLEYI; FACILITY REFUND-PANTERA 001 23002 50.00 $50.00 4/21/2011 94029 WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-722 001 23012 555.00 $2,590.00 4/21!2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722 001 23012 99.90 4/21/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722 001 34650 -99.90 P 4/21/2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-733 001 23012 555.00 4/21/2011 WILLDAN.GEOTECHN CAL ADMIN FEE-EN 11-733 001 23012 99.90 4/21/2011 ` WILLDAN GEOTECHN CAL ADMIN FEE-EN 11-733 - 001 34650 -99.90 4/21/2011 WILLDAN GEOTECHN CAL PROF.SVCS-EN 11-726 001 23012 370.00 4/21/2011 WILLDAN GEOTECHN CAL ADMIN FEE-EN 11-726 001 23012 66.60 4/211201.1 WILLDAN GEOTECHN CAL ADMIN FEE-EN 11-726 001 34650 -66.60 4/21/2011 WILLDAN GEOTECHN CAL PROF.SVCS-EN 07-555 001 23012 740.00 4/21/2011 WILLDAN GEOTECHN CAL ADMIN FEE-EN 07-555 001 23012 133.20 4/21/2011 WILLDAN GEOTECHN CAL ADMIN FEE-EN 07-555 001 34650 -133.20 4/21/2011 WILLDAN GEOTECHN CAL PROF.SVCS-FPL 2010-388 001 " 23010 370.00 4/21/2011 WILLDAN GEOTECHN CAL ADMIN FEE-FPL 2010-388 001 34430 -66.60 .4/21/2011 WILLDAN GEOTECHN CAL ADMIN FEE-FPL 2010-388 001 23010 66.60 I 4/21/2011 94030 IJONATHAN WORDLOV FACILITY REFUND-DBC 001 36615 400.00 $400.00 4/21/2011 94031 ISONIA YANEZ I FACILITY REFUND-HERITAGE 001 23002 200.00 $200.00 4/21/2011 ' 94032 JYI TONY TORNG PLNG COMM-3/22 0015210 44100 1 65.00 $65.00 4/21/2011 1 94033 XUEJIN.ZHUANG I' RECREATION.REFUND 1 001 1 34780 1 27.00 $27.00 Page 22 Cit of-Diamond Bar Check register 04/14/2011 thru 04/27/2011 Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount $1,217,685.46 Page 23 Agenda # h _ 3 Meeting Date: May. 3, 2011 ._......_ CITY COUNCIL r AGENDA REPORT rhe'<)RPOR�� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man ' TITLE: Treasurer's Statement— March 20 1 RECOMMENDATION: Approve the March 2011 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances, and the effective yield earned from investments. This statement also includes a separate investment portfolio report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Glenn Steinbrink Interim Finance Director AssistantCity Ma ager Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT March 31,2011 BEGINNING .. TRANSF.ERS...:. ENDING . ..... :. .. BALANCE RECEIPTS DISBURSEMENTS: .'::INj0UT) .. `..BALANCE GENERAL FUND $21,051,635.48 925,781.54 $1,570,626.96 $347,962.21 $20,754,752.27 COMMUNITY ORG SUPPORT FD (8,800.00) 700.00 (9,500.00) MEASURE R LOCAL RETURN FD 489,082.07 45,072.99 (67,113.75) 467,041.31 GAS TAX FUND 152,348.51 229,630.57 (345,885.35) 36,093.73 TRANSIT TX(PROP A) FD 203,518.19 159,531.50 22,691.92 (8,510.75) 331,847.02 TRANSIT TX(PROP C) FD 2,040,449.33 57,087.85 52,293.17 21,508.38 2,066,752.39 ISTEA Fund 758,274.07 758,274.07 INTEGRATED WASTE MGT FD 696,695.24 375.00 21,667.56 (32,047.80) 643,354.88 TRAFFIC IMPROVEMENT FUND 240,460.73 (4,175.00) 236,285.73 AB2928-TR CONGESTION RELIEF FD 63,282.22 (26,009.75) 37,272.47 AIR QUALITY IMPRVMNT FD 155,142.52 16,131.84 1,045.00 170,229.36 TRAILS&BIKEWAYS FD 0.00 0.00 Prop 1B Bond Fund 205,882.18 (3,453.75) 202,428.43 PARK FEES FD 350,396.02 350,396.02 PROP A-SAFE PARKS ACT FUND 18,862.56 18,862.56 PARK&FACILITIES DEVEL.FD 576,948.77 7,700.00 569,248.77 COM DEV BLOCK GRANT FD (3,638.22) 56,470.00 27,092.73 (51,075.00) (25,335.95) CITIZENS OPT-PUBLIC SAFETY FD. . 165,934.29 995.46 (20,801.56) 144,137.27 NARCOTICS ASSET SEIZURE FD : 314,747.94 8,586.48 306,161.46 CA LAW ENFORCEMENT EQUIP PRG 47,531.85- 47,531.85 E BYRNE JUSTICE ASSIST GRANT 58,434.99 58,434.99 LANDSCAPE DIST #38 FD (6,162.66) 15,778.63 (21,941.29) LANDSCAPE DIST #39 FD (40,856.73) 13,265.78 (54,122.51) LANDSCAPE DIST #41 FD (91.60) 5,111.75 (5,203.35) CDBG-R Fund (0.63) (0.63) ENERGY EFF&CNSVTN BLK GRT (393.27) 37,671.00 (38,064.27) CAP IMPROVEMENT PRJ FD (91,250.67) 177,525.95 189,602.12 (79,174.50) SELF INSURANCE FUND 814,885.87 814,885:87 EQUIPMENT REPLACEMENT FUND 214,695.46 214,695.46 COMPUTER REPLACEMENT FUND 335,706.22 335,706.22 PUBLIC FINANCING AUTHORITY FUN 231,523.94 28,936.85 2,771.97 257,688.82' TOTALS $29,035,244.67 $1,519,018.14 $1,965,524.36 $0.00 $28,588;738.45 SUMMARY OF CASH: DEMAND DEPOSITS: GENERAL ACCOUNT ($3,268.14) PAYROLL ACCOUNT 171,524.22 CHANGE FUND 1,000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $169,756.08 INVESTMENTS: US TREASURY MONEY MARKET ACC" $1,585,596.39 LOCAL AGENCY INVESTMENT FD 17,575,697.16 FEDERAL BONDS 9,000,000.00 CASH WITH FISCAL AGENT: US TREASURY MONEY MARKET ACC" 257,688.82 TOTAL INVESTMENTS $28,418,982.37' TOTAL CASH $28,588,738.45 Note:. The City of Diamond Bar is invested in the State Treasurer's,Local Agency Investment Fund. The account's funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above su ary provides sufficient cash flow liquidity to meet the next six month's estim ed ex en itureS. James DeStefano,Treasurer CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of. March 2011 Issue Maturity Amount Current Par/ Fair Market Investment Type Cusip Rating Date Date Term At Cost Original Par Value* Rate Federal National Mortgage 31398A4A7; AAA 09/27/10 09/27/13 3.0 Yrs 1,000,000 1,000,000 995,455.00 1.200% Freddie MacUnnt- 3134G1UD4, AAA 09/30/10 09/30/13 3.0 Yrs 1,000,000 1,000,000 995,806:00 1.250%' Federal Home Loan Bank 1 313371S98, AAA 12/02/10 12/02/13 3.0 Yrs 1,000,000 1,000,000 992,021.00 1.000% Federal Home Loan Bankds Bnd 3133XXHD2I AAA 03/30/10 12/30/13 2.75 Yrs 1,000,000 1,000,000 1,005,446.00 2.050% Fannie Mac Fixed Rate Note Call 31398A7D8 AAA 12/30/10 12/30/13 3.0 Yrs 1,000,000 1,000,000 996,083.00 1.375% Federal Home Loan Banks Bond 313372MT8 AAA 02/25/11' 02/25/14 3.0 Yrs 1,000,000 1,000,000 996,563.00 1.625% Fannie Mae Unsecrdnt Call 3135GOAV5' AAA 03/02/11 06/02/14 4.25 Yrs 1,000,000 1,000,000 1,000,438.00 1.800% Fed Home Loan Banks Bond 313371RQ1 AAA 11/30/10 11/30/15 5:0 Yrs 1,000,000 1,000,000 965,350.00 1.500% Fannie Mae Step 02/16/2016 3136FP5W3: AAA 02/16/11 02116/16 5.0 Yrs 1,000,000 1,000,000 995,212.00 2.000% @ Total Securities $ 9,000,000.00 9,000,000 $ 8,942,374.00 1.533% Local Agency Inv Fund AAA 17,575,697.16 17,601,380.93 0.500% US Treasury Money Market AAA $1,585,596.39 1,585,596.39 0.010%- Total Liquidity $ 19,161,293.55 $ 19,186,977.32 Union Bank-(Fiscal Agent)" AAA 257,688.82 257,688:82 0.010% .Total investments $ 28,418,982.37 $ 28,387,040.14 2010-11 Budgeted Interest income $328,910.00 Actual Year-To-Date Interest Income $120,458.52 Percent of interest Received to Budget 36.624°i TYPE OF INVESTMENTS: Allocation of Book Value;If Investment b Type y yp Federal Agency Security (By Percent) Federal Agency Securities are issued by direct U.S Government agencies or quasi-government agencies:Many of these issues are guaranteed directly or p indirectly by the United States Government.The City Investment Policy places Federal Agency' a 40%limit on this type of investment and the security investment is currently Securities z z held in a custodial account by Wells Fargo Institutional Securities LLC for safe- { { LAIF Fund 31.67% „, x �� ° keeping services. 61.84/° Local Agency Investment Fund (LAIF) 1 LAIF is an investment pool for local agencies which is managed by the State U.S Treasury ��— x N� Treasurer and regulated by the State law.The City Investment Policy places no Money-Market I limit on this type of investment. 6.49% U.S. Treasury Money Market Fund Money Market Funds are comprised of short term govemment securities, 'certificates of deposit and highly rated commercial paper.The City Investment *Source of Fair Market Value:Wells Fargo Institutional Securities,LLC Policy places no limit on this type of investment. Agenda.: 6 .4 Meeting Date: May 3, 2011 ,:.fir-,=rt,�„�;•, �; ,�,�r� .�� Z�.17,1, ; �✓��., CITY COUNCIL � .�,i<<, AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: AWARD OF CONTRACT WITH .F. DICKSON COMPANY, INC. FOR STREET SWEEPING SERVICES RECOMMENDATION: Approve contract agreement. FINANCIAL IMPACT: For Fiscal Year 2011-2012, the proposed budget is $135,000 for street sweeping services. In this current fiscal year, the City pays $13.55 per curb mile with a budget of $160,000. R.F. Dickson Company, Inc. has proposed a curb mile rate of $11.85, a 12.55% decrease from the current rate of$13.55. BACKGROUND: The City's contract with its current street sweeping services provider, R.F. Dickson Company, Inc., has been in place since September of 2000. It was amended in September 2005 for a five-year extension and once again on September 30, 2010 to extend the contract expiration date to the end of the fiscal year term (June 30, 2011) to concur with most other maintenance service contracts now in place. For the past eleven years, Dickson has provided the City of Diamond Bar regular and timely, service, utilizing two trucks to sweep one of five areas daily (Monday through Friday) on a. bi-weekly basis. Each of the five areas is divided into two zones with morning and afternoon sweep times (See Exhibit C). Additionally, there are two months of weekly sweeping during the months of December and January to collect the increase of debris. In January of 2011, staff invited six qualified street sweeping contractors to submit proposals for street sweeping`services. Each street sweeping contractor that received an invite submitted a proposal. The results of this Request for Proposal (RFP) process can be found in the curb mile rates section of this report. 1 DISCUSSION: The proposed contract term is for five (5) years, commencing on July 1, 2011, with the option, at the City's sole discretion, to award five (5) additional years upon successful demonstration of exemplary contract performance. Staff reviewed the street sweeping proposals _based on specific criteria, including performance and experience, customer service, types of street sweeping vehicles, and curb mile rates. Performance and Experience Since 2000, Dickson has swept Diamond Bar streets, giving them the opportunity to acquire more than a decade's worth of experience and knowledge of the City's streets. During this time, Dickson .has also become familiar with the City's residents through participation in annual City events, such as the Eco Expo and City Birthday Party. Dickson's performance has been continually monitored by City staff and Los Angeles County Sheriff's personnel and has been determined to be prompt and efficient for the needs of the City. Dickson has consistently met their contractual obligations by providing street sweeping during the posted days and hours and honoring the City's special street sweeping time requests (such as around schools and commercial developments). Customer Service City records reveal that issues or concerns by residents have been continually addressed in a timely manner. Dickson maintains a toll free number for residents to report any concerns and has the capability of contacting sweepers by radio or cell phone for the purpose of relaying instructions from the City. Recently, a survey was distributed to cities to determine vendor responsiveness to residents' issues. The results of the survey are shown in the table below and demonstrate Dickson's responsiveness to complaints versus five other similar-sized cities that contract. street sweeping services: Average Number Average Response City —Street-Sweeping— of-C—omplaints-per Time-to-Resolve—_ Vendor Month Complaints Diamond Bar Dickson 1-2 *Hours or Same da WalnutValley Vista 1 *Hours or Same Da Monrovia Athens 1-2 *Hours or Same Da West Covina Nationwide Environmental 1-2 *Hours to Days Services La Canada Flintrid e Clean`Street, Inc 2-3 Same Da Rialto Venco 2-4 ---1 Same Day. *Within 1-3 hours or within the same day 2 As seen above, the City does not receive many issues, but when it does, Dickson resolves the issue within a few hours or at the latest before the close of the business day. These issues, though infrequent, include receiving requests from residents to re- sweep their street, which Dickson performs promptly when instructed by the City. Street Sweeping Vehicles The South Coast Air Management District (SCAQMD), under Rule 1186.1, requires that public and private fleet operators purchase alternative-fuel sweepers to reduce exhaust emissions thereby reducing the public's exposure to air toxic contaminants: Dickson utilizes SCAQMD 1186.1 compliant Tymco CNG 600 (Alternative Fuel) sweepers to sweep City streets and employs sweeper operators that are highly trained in the operation of its equipment. Tymco 600 sweepers use the least amount of water for dust control when,compared to any other sweeper types and the water nozzles are positioned to control airborne dust instead of wetting the material as it lays on the ground, which often creates mud that can be smeared on the surface and left behind. Curb Mile Rates The City received six street sweeping proposals with Dickson submitting the lowest curb mile rate. The following table shows the vendors that submitted street sweeping proposals, their proposed curb mile rate and the percent difference from the lowest rate: Vendor Curb Mile Rate (bi- Percent Difference from weekly) Lowest Curb Mile Rate Dickson $11.85 Lowest Rate Valle. Vista Services $14.50 Athens $16.74 29.2% Venco $17.84 33.6% Nationwide Environmental $21.75 45.5% Services Clean Street____F $22.00 46.1% As shown above, Dickson submitted the lowest curb mile rate at $11.85. Dickson's rate is 18.3% dower than the second lowest curb mile rate submitted by Valley Vista Services. In addition, Dickson's proposed rate of $11.85 is 12.55% lower than the City's current rate of $13.55. Dickson maintains it can continue to provide the same level of street sweeping service the City has become accustomed to despite the lower curb mile rate it has proposed. Dickson's proposed rate is part of their larger business plan and views the City as a major component of their business portfolio that it would like to retain. 3 The table below shows how the City's current and proposed rates compare to other cities in the region: city Street Sweeping Vendor Curb Mile Rate Current: $13.55 Diamond Bar Dickson Proposed: $11.85 Walnut Valley Vista Services $14.56 La Puente Valley Vista Services $14.56 Covina Athens $1.5.19 Monrovia Athens $15.95 Rosemead Athens $17.84 Asuza Athens $19.68 West Covina Nationwide Environmental Services $21.05 Pomona Athens $22.50 As depicted above, the City's current rate is the lowest amongst the cities surveyed. If Dickson's proposed rate of $11.85 is approved, it will position the City's street sweeping rate as one of the lowest in the entire San Gabriel Valley region. SUMMARY: Street sweeping has proved to be an effective method of street cleaning and serves as a preventative measure to keep out pollutants from entering the oceans via the City's storm drain systems. Furthermore, street sweeping improves the aesthetics of neighborhood streets by reducing trash and debris that collect along City streets. Staff believes it is extremely important to secure a responsible and resourceful street sweeper that will not only guarantee good performance in the City, but has a record of doing so. Dickson has proven to be a reliable service provider that delivers high-quality street sweeping. Thus, staff recommends approval of the street sweeping contract to R.F. Dickson based on experience, economical street sweeping rate, excellent customer service, and a commitment to the City's residents. PREPARED BY: DATE PREPARED: Patrick Gallegos, Ma agement Analyst April 26, 2011 REVI DB David Liu Director of Public Works Attachments: Exhibit A-Scope of Work Exhibit B-Schedule and Compensation Exhibit C—Residential Street Sweeping Map Street Sweeping Services Agreement 4 , ,, Exhibit "A" SCOPE OF WORK A. Standard of Performance The primary objective of street sweeping is to pickup all leaves, paper, dirt, rocks, cans and/or other debris to ensure free flow of water in the gutter and to maintain streets in a state of cleanliness. The City Manager or his designee will makethe final determination as to whether the work has been satisfactorily completed and may order the Contractor to re-sweep areas not completed in a satisfactory manner. Contractor shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his designee. B. Sweeping The Contractor shall sweep and/or clean all public streets and alleys' as specified herein and as included within the limits of the. area shown on the Map (Appendix "C-1"). Gutters of all paved streets and raised medians shall be swept as specified in the Standard of Performance. Sweeping shall normally consist of a single pass at not more than 5 miles per hour over an area. Additional passes shall be made if necessary in problem areas where silt, leaves, debris or other conditions warrant special attention. Water shall.be used while sweeping to minimize dust. The word sweeping shall define' an operation and the method shall not be limited to the use,of a power broom 'street sweeper. In the event that the results of a sweeping are considered unsatisfactory by the City Manager, or his designee, the Contractor shall sweep or clean the unsatisfactory area again at no cost to the City, within two (2) calendar days without interruption in the regular sweeping schedule. Curbed areas that cannot be swept with power sweeping equipment, such: as but not limited. to narrow cul-de-sacs, median ,noses and portions of left turn pickets, shall be hand cleaned to comply with the Standard of Performance. C. Disposal of Refuse and Debris and after the time of sweeping. yThe .Contract become his property.from All debris and refuse collected b the Contractor shall or shall dispose of all refuse and debris collected during sweeping operations, at no additional cost to the.City, by hauling same to a .legally established area for the disposal of solid waste. Subject to the approval of the. City when storage of refuse and debris is. necessary prior to disposal, the Contractor shall locate and arrange for use of a temporary storage site Off the street right of way. The Contractor shall remove `A-1 all refuse and debris from temporary storage sites before.5:00 p.m. of the day deposited. The Contractor shall, when removing refuse and debris from temporary storage sites, remove and dispose of any waste material or objects left there by others. D. Water The Contractor shall furnish all water necessary 'for sweeping operations in accordance with Section 111-13 Sweeping (found in Request for Proposal). E. Inspection Periodic inspection of the work will be made by the City Manager or his designee to assure compliance with the specifications: F. Additional Sweeping The Contractor is to provide additional sweeping of any street(s) and alley(s) within the area shown on the Map (Appendix"C-1") at any time ordered by the City Manager or his designee. The Contractor will be compensated for such additional sweeping at the contract unit price per curb-mile in effect at the time. The method of payment will be determined by the City Manager or his designee. No allowance will be made for travel time on additional sweeps, but. the minimum curb mileage to be compensated will be sixteen (16) and the minimum hours will be four (4). The need for additional sweeping may be because of storm, fire, flood, parade, public gathering, riot or other natural or unanticipated occurrence affecting the cleanliness of the streets and highways. The additional sweeping may be in lieu - of or in addition to the regularly scheduled sweeping as ordered by the City Manager or his designee. Additional sweeping will normally be confined to sweeping the curb lane. If, however, additional sweeping requires the total width of .the street(s) to be swept, then compensation will be at the contract unit price `per curb-mile. All sweeping shall be done with- passes to achieve"the-°results-set forth in the Standard of Performance. Minimum payment will be for sixteen (16) curb-- miles. Notwithstanding the above., the City has the option on additional sweeps to compensate"the Contractor on an hourly basis where it difficult to determine curb-miles. swept in a non-routine manner. In these cases, the hourly rate paid by the City to the Contractor shall be equal to four times the contract unit price per curb-mile. Minimum payment will be four (4) hours. A-2 . G. Schedule Disruption The Contractor shall sweep the designated public streets and alleys at least bi weekly, including all curbed medians, in accordance with the established schedule (Appendix."C"). When, in opinion of the City Manager or his designee, inclement weather prevents adherence to the regular sweeping schedule, the City Manager orhis designee may require the sweeping areas so affected to be swept prior to the next sweeping schedule. Any such required sweeping made necessary by inclement weather shall meet the requirements of the Standard of Performance and shall be performed by the Contractor at the normal curb-mile price in effect at the time and will not be considered additional sweeping as defined in Section, III-F, Additional Sweeping (found in Request for Proposal). When any holiday occurs on a regularly scheduled sweeping day, and said sweeping area is not swept in observance of said holiday, the subject sweeping area shall be swept one (1) day later without interruption in the regular sweeping schedule. Street sweeping days for the remainder of the week shall all be postponed one street sweeping day. Holidays are: New Year's Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. Any such sweeping shall be performed by the Contractor at the contract unit price per curb-mile and shall not be considered additional sweeping. In the event the Contractor is prevented from completing the sweeping as provided in the established schedule because of reasons other than inclement weather or holidays, it will be required to complete the sweeping services so deferred within one (1) working day without interruption in the regular sweeping schedule. H. Added and Deleted Streets It is the intent of this contract to provide for the bi-weekly sweeping of all curbed streets and improved alleys within the incorporated area shown on the map. For the months of-January and December, street sweeping is done on a weekly basis. As streets and alleys are improved or annexed, they will be added to the bi-weekly sweeping schedule. Compensation to the Contractor will be based on curb miles added multiplied by the current contract unit price. :Streets and alleys initially included in the schedule that are vacated by the order of the City Council will be deleted from the schedule and the affected curb mileage deducted from the contract quantities. Additions and/or deletions. of curb mileage may affect the schedule and appropriate adjustments will be allowed subject.to approval by the City Manager or his designee. A-3 I. Utilities The Contractor shall recognize the rights of utility companies within the public right of way and their need to maintain and repair their facilities. The Contractor shall exercise due and proper care to prevent damage to utility facilities and to adjust schedules when utility operations prevent the Contractor from sweeping during a specified time frame. No additional compensation will be allowed for complying with these requirements. J. Street Sweeping Schedule and Commencement of Work It is the intent of the City to coordinate street sweeping activities with trash pickup and tree watering activities. The Contractor shall follow the established street sweeping schedule and submit a work plan to include the curbmiles of streets, alleys and medians to be swept daily as well as the daily starting time. Also, a route map shall be submitted, showing the streets, alleys and medians to be' swept each day by the Contractor. The Contractor shall indicate the daily sweeping route on the maps in an appropriate and understandable manner that is acceptable to the City Manager or his designee Changes in the established schedule for the convenience of the Contractor will require approval by the City Manager or his designee prior to being included in the bi-weekly work. The City reserves the right to require the Contractor to sweep specific areas-on specified . days and a specified times of the day. The following guidelines will generally be applicable. 1. Sweeping of streets that have posted parking restrictions specified for street sweeping shall only be swept during the posted day and hours: 2. Areas shall not be swept on the same day trash pickup is scheduled. Whenever feasible, sweeping shall be scheduled the day after trash pickup. The Contractor, working with the City, shall be responsible for determining when trash pickups are scheduled. 3. Contractor agrees that, in order to.protect the peace and quiet of residents, its street sweeping activities shall not start before 7:30 a.m. or continue after 5:00 p.m. No sweeping activities "are to occur on days on -Saturdays, Sundays, or on days which holidays are observed: New Year's Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. The City Manager or his designee at his discretion may make exceptions to these limitations if requested by the Contractor. 4. Streets adjacent to schools and commercial developments shall be swept prior to 6:00 a.m. or 7:00 a.m. in accordance with the established schedule. A-4 5. Certain number of streets adjacent to apartments, condominiums or commercial cul-de-sac areas have alternate-side sweeping at different times: Morning sweeping would be from 7:30 a.m. to 11:30 a.m. and afternoon sweeping would be from 11:30 a.m. to 5:00 p.m. 6. Major arterials shall not be swept during peak traffic hours (6:00 a.m. to 9:00 a.m. and 3:30 p.m. to 7:00 p.m.). K. Approximate Mileage of Streets and Alleys The estimated quantities of work and materials to be performed or furnished by the Contractor under these specifications are as follows: ITEM OPERATION, ARTICLE OR MATERIAL UNIT AND NUMBER TO BE PERFORMED CONSTRUCTED OR FURNISHED QUANTITY 1 SWEEPING OF CURBED STREETS (INCLUDING 350 CURB CURBED MEDIANS) AND IMPROVED ALLEYS, MILES INCLUDING WATER AND DISPOSAL OF ALL DEBRIS NOTE: The quantity shown above is an estimate only to be used as a basis for comparing bids.- The Contractor will, be paid for the actual number of curb-miles swept. A-5 Exhibit «B» SCHEDULE AND COMPENSATION Schedule It is the intent of the City to coordinate street sweeping activities with trash pickup and tree watering activities. The Contractor shall follow the established street sweeping schedule and submit a work plan to include the curb miles of streets, alleys and medians to be swept daily as well as the daily starting time. Also, a route map shall be submitted, showing the streets, alleys and medians to be swept each day by the Contractor. The Contractor shall indicate the daily sweeping route on the maps in an appropriate and understandable manner that is acceptable to the City Manager or his designee. Changes in the established schedule for the convenience of the Contractor will require approval by the City Manager or his designee prior to being included in the bi-weekly work. The City reserves the right to require the Contractor to sweep specific areas on specified days and a specified times of the day. The following guidelines will generally be applicable. 1. Sweeping of streets that have posted parking restrictions specified for street sweeping shall only be swept during the posted day and hours. 2. Areas shall not be swept on the same day trash pickup is scheduled. Whenever feasible, sweeping shall be scheduled the day after trash pickup. The Contractor, working with the City , shall be responsible for determining when trash pickups are scheduled. 3. Contractor agrees that, in order to protect the peace and quiet of residents, its street sweeping activities shall not start before 7:30 a.m. or continue after 5:00 p.m. No sweeping activities are to occur on days on Saturdays, Sundays, or on days which holidays are observed: New Year's Day, Presidents' Day, Memorial Day, Independence *Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day. The City Manager or his designee at his discretion may make exceptions to these limitations if requested by the Contractor. 4. Streets adjacent to schools and commercial developments shall be swept prior to 6:00 a.m. or 7:00 a.m. in accordance with the established schedule. 5. Certain number of streets adjacent to apartments, condominiums or commercial.cul- dp-sic areas have alfiemate=side_sweeping_at_different_tirnes._Mor_ning sweeping would be from 7:30 a.m. to 11:30 a.m. and afternoon sweeping would be from 11:30 a.m. to 5:00 p.m. 6. Major arterials shall not be swept during peak traffic hours (6:00 a.m. to 9:00 a.m. and 3:30 p.m. to 7:00 p.m.). Compensation The Contractor shall submit a claim for payment to the City Manager or his designee every fourth meek commencing with the fifth week for work completed during the previous 4-week period.. The claim shall enumerate the scheduled curb miles swept, authorized additions and deletions and additional work ordered by the City Manager or his designee. The claim, when submitted by the Contractor, shall constitute certification under penalty of perjury that the work claimed for payment was completed in accordance with the terms of the - contract. Payment will be made in approximately four (4) weeks for curb-miles swept during the service period by multiplying the contract unit price per curb-mile by the curb-miles swept and adding additional compensation when applicable for authorized hourly sweeping at the contract unit price. The undersigned as proposer declares that he/she has carefully examined the location of the proposed work, that he/she has examined the Specifications and read the accompanying instructions to proposers, and hereby proposes and agrees, if the proposal is accepted, to furnish all materials and do all work required by Specifications and Agreement. Name of Company: R. F. Dickson Co., Inca 12524 Columbia Way,.Downey CA 90242 Address: (800) 573-3222/(562) 869-5943 Phone/fax: Steve Dickson Contact Person: Years in business: 61 Years Street Sweeping.Rates: Arfe.rials (weekly) $25,221.56 Per Year. $11.85 Per Curb-mile (bi-weekly) $12,610.78 Per Year $11.85, Per Curb-mile Alleys (weekly) $.615.16 Per Year $11.85 Per Curb-mile (bi-weekly) $307.58 Per Year $11.85• Per Curb-mile Collector/Residential. (weekly) $171,322.06 Per Year .Per Curb-mile (bi-weekly) $85,661.03 • Per Year :$11..85 Per Curb-mile . Center Medians (weekly) $18,454:80 Per Year $11.85Per Curb-mile .(bi-weekly) $9.227.40 Per Year $11.85 Per Curb-mile . In the eventy City he charge for an new streets are added within .the Ci of Diamond Bar, t each.additional curb-mile swept shall be: $ 15.00 Per Curb-mile *Rate Schedule/Proposal for Optional *Please see attached rate sheet* Automated Parking Enforcement System Rate: $ Per Sweeper 'The City reserves the right to add optional automated parking enforcement system to the contract upon award. The'undersigned proposer further understands that the City of Diamond Bar reserves the right to award.all or any part of this contract without any obligation to,the City. The City -also reserves the right to waive any informality in proposals. Name of Proposer R.F Dickson Co., Inc Steve Di kson l By:. (Signature of Proposer) Dated:2/15/2011 :**.If drought•situation occurs, the City;of.Diamond•Bar reserves the right to 'alter.'the :frequency ofstreet,sweeP. for;the purppses•of Ovate"r conservatjo'n.. city, Of 4 DAY e �� e p��®nBar Mon:8c T I meS et , Exhibit C Tu�`Oona � �� Wuq, ne Th Zone . Fru Zone 4 (exce Zone 5 P.t private streets) F Tues Y1 r w >x o� �, , .��m 1 prn� s• ;, - SY n i G weC1h f ) er 1 a r rZone z r4�,i�; 1130 jsa�9 Spm 7 ZOne3 tq pm ry, a rn�� 4 rif\Ja 4 ?yrlr i F r A •� Y sad"_ t. r � ��. ',�`� °`try �t w �i�:� �'�E°� ��.oa5 dy�Yf�y '4 �� f .. . F., .4 9 n i,,.xo- •+ �t a° ty:=. k 7�A' 'a.; C vr.,e„��yf.�i �-; r� 1� ��. "'-i. 4' .t 7:A.a.L P! FrA ✓ikr� rf I �i> .i`if. � - '#Sct,�fir`K4 ��: eaoaEE-aaok Jr �s•f' tr r�,Y' 5.. 3 7 v "' ra aX i Jwrx°rt c y1' pm $ "`C c r y v'r ica' Y' } �tye7i i Z„O .yei@t' 9 I h r. `4 a tS Mme_ e"d� Sk�v�Im'•� 1}n. �JI` � � �� R �oB' �.'f�y:•t 1 f ,�k - ZoneMY ..111s - - - ' �' ?� -0 W R.�i 4 ',•�Idea k � ,�{'..y.�+RR � � r O m B jcre{'1`.'r'L y,.a Spam 5pfi r . 1 0 0.5 7 Miles STREET SWEEPING SERVICES AGREEMENT THIS AGREEMENT is made as of , 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and , ("Contractor").. RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide street 'sweeping :services to City as set forth in the City's Request for Proposals dated January 25, 2010. B. Contractor represents that it is fully qualified to perform such street sweeping services by virtue of its experience and the training, education and expertise of its principals and employees NOW,'THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained,the parties hereto agree as follows; 1. Contractor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" attached hereto and incorporated herein by reference. , B. Level of Services/Time of Performance. The level of and time'of the specific services to be performed by Contractor are as set forth in Exhibit "A". C. Additional or Other Services. Any proposed changes in the work to be performed under this Agreement shall be made only by written amendment to this Agreement. Contractor is not authorized to undertake any work which would result in costs; expenses, or fees in excess of the costs contained in Exhibit B without the express written approval.of the City Manager.° Should the City require'the Contractor to provide additional services beyond_ the Scope of Work described in Exhibit A, for services-not-specifically-described-therein—_the-rates=and-quantities-shall be-negetiated .,. between the City and Contractor. 2. Term of Agreement. This Agreement shall take effect July 1, 2011 and shall continue until June 30, 2016, unless earlier terminated pursuant to the provisions herein. City may, in its sole discretion, elect"to extend the Term of.'this Agreement without seeking competitive proposals for an additional five (5) years upon successful demonstration of exemplary contract performance. 3. Compensation. City agrees to compensate Contractor for each service which Contractor performs to the satisfaction of City in compliance with the schedules set forth in Exhibit B. Payment will be made only after submission of.proper invoices in the form specified by City: 4. General Terms and Conditions. In the- event of any inconsistency between the provisions of this Agreement and Contractor's proposal, the provisions of this Agreement shall control. A. Time is of the Essence Contractor agrees to perform the services and deliver the work products provided for herein in strict accordance with any schedules set forth by the City. B. License: Standard of Care—Contractor represents and agrees that all personnel engaged by the Contractor in performing the services are and shall be fully qualified and are authorized or permitted under Federal, State, and local law to perform such services. Contractor represents and warrants to the City that it has all licenses, permits, qualifications, and approvals required to, provide the services and work required to be performed by this Agreement. C. Subcontracting Subject to Approval — Contractor shall not subcontract any portion of the work to other persons or contractors without express written approval from the City. D. . ` .Administration -`This Agreement will be administered by.the City Manager or his designee. The City Manager or his designee shall be considered the.Project Administrator and shall have the authority to act for the. City under. this Agreement. The City Manager or his designee shall represent the City in all matters pertaining to the services to be rendered pursuant to this Agreement. E. Progress Contractor is responsible to keep the City Manager . and/or his duly authorized designee informed on a regular basis regarding the status and progress of the work,activities performed and planned, and any meetings that have been scheduled or are desired. F. Contractor's Records - Contractor shall keep records and invoices in connection with its work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement. All such records shall be clearly identifiable.' . Contractor shall ,allow;a .representative of the City during normal business hours to examine, audit,.and, make transcripts or copies of such >records. Contractor:shall allow, inspection of all work, data, documents, proceedings; and activities related to the Agreement for a period of. five (5) years from the date of final payment under this Agreement: M a; �, 2 5. Addresses. City: James DeStefano, City Manager. City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4178 Contractor: 6. Status as lndepen'dent Contractor. A. Contractor is; and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shallnot, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. i B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship ' between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers'. compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any 'failure of Contractor to comply with applicable worker's compensation laws. City shall have:the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as` a result of Contractor's failure to -promptly pay to City any reimbu rsen)ent-.or-indemnification-a r-isi ng-under-th is�Section-n D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, 'state and local governmental permit or licensing requirements, including but not limited to the City of Diamond: Bar,.South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in this Section 6. Additionally; the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6. 3 7. Standard of Performance. Contractor further represents and warrants that it shall keep in effect all such licenses, permits, and other approvals during the term of this Agreement. Contractor shall perform the services under this Agreement in a skillful and competent manner and in the manner and according to .the standards observed by a competent practitioner of the work in which Contractor is engaged. B. Indemnification. Contractor , shalt indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense; cost (including without limitation reasonable attorneys` fees, expert fees and .all other costs and fees of litigation) of every nature arising out of or in connection with Contractor 's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement,.regardless of City's passive negligence, but excepting such loss or damage which.is caused by the sole active negligence or willful misconduct of the City. Should City in.its sole discretion find Contractor's legal counsel unacceptable, then .Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly. pay any final judgment rendered against the City (and its officers, I officials,employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California,and will survive termination of this Agreement: 9. Insurance. Contractor shall at.all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad-form comprehensive general. liability insurance with minimum , limits of $5,000,000.00 combined single limit coverage against any injury,.death, loss or damage as a`result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement (2) property damage insurance with a minimum limit of $10,000,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of$1,000,000.00; and (4) worker's compensation insurance with a minimum limit of $1,000,000.00 or the amount'required by law, whichever is greater. -City, its officers, employees, attorneys, and volunteers shall. be 'named as additional insureds on the policy(ies) as to comprehensive general liability, property damage,. and automotive liability. The policy(ies),as to comprehensivegeneral liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the; City shall be excess insurance only: A. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof., Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage: B. All policies of insurance shall cover the obligations of Contractor pursuant . to the terms of this Agreement; shall be issued by an insurance company which is. 4 ,I authorized to- do business in the State of California .or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that VII. C. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance _requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept D. Contractor shall furnish a Contract Performance Bond. 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the .City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects,, the City shall not, except with Contractor's prior written consent, use the same for other unrelated.projects. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, ' make and. retain such copies of said documents. and materials as Contractor may desire. 12. Conflict of Interest. A. Contractor.covenants that it presently has no interest and.shall not acquire any interest, director or indirect, which may be affected by the services to be — - performed-by Contractor-und-er this-Agreement, or,wh.ich_would confli -in-an_y_mann_er with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by'it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. ' 13. Termination. City may terminate this,Agreement with or without cause upon thirty (30) days written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. ` In the event of such termination, City agrees.to pay Contractor for services satisfactorily rendered prior 5 to the effective date of termination. Immediately upon receiving written. notice of termination, Contractor shall discontinue performing services. Contractor may terminate this Agreement, or any program or service provided hereunder, at least ninety (90) days in advance of such termination. If this Agreement is terminated by the Contractor, the Contractor shall be compensated for services satisfactorily completed and approved prior to the effective date of termination. 14: Personnel. Contractor represents that it has, or will secure at its own. expense, all personnel required to perform the. services under this Agreement. All of the services required under this Agreement will be performedby Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the.right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 15. Non-Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate-as to race, color, creed, religion, sex; marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited,to the following: employment, upgrading, demotion, transfers, . recruitment ` or recruitment advertising; layoff` or termination; rates of pay or other forms of compensation; and selection for training, 'including apprenticeship.' B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity'.employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed,:religion, sex,marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment.* Contractor shall not assign or transfer any interest in:this Agreement nor fhe'performance of any of Contractor's obligations hereunder, without the prior written consent` of City, and any attempt by Contractor to so assign this Agreement or any rights,:duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. City will provide Contractor a written annual administrative performance evaluation within ninety(90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, The work product required by this Agreement shall'-be utilized as the 6 basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Contractor prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein, 18. Compliance with Laws. Contractor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local. governments. . Contractor shall keep itself informed of all State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its services pursuant to this Agreement. The Contractor shall, at all times, observe and comply with all such laws and regulations. The City, and its officers and employees; shall not be.liable at law or in equity by reason of the failure of the Contractor to comply with this paragraph: 19. Non-Waiver of Terms, Rights and.Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by'City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way. impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Contractors., 21. Mediation. Any dispute or controversy arising under this Agreement, or, in connection with any of the terms and conditions hereof; shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties.and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third _ party mediation service and the City Council's decision shall be final The parties agree to utilize their good faith efforts to solve any such dispute or controversy so submitte to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual,good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy: 22. Notices. Any notices, bills invoices or reports required red by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile or electronic mail before or during regular �. business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses' heretofore set forth in the Agreement, or to 7 such other addresses as the parties may, from time to time, -designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written- negotiations, representations or agreements. This Agreement may. not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits., All exhibits referred to in this Agreement are incorporated herein by this reference. 27. Severability. If any provision in this Agreement. is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way provided that the principal purpose of this Agreement is not thereby frustrated. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. „city„ ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor Approved as to form: i, � By City Attorney ; - 8 i "C.ONTRACTOR" By: Its: 9 i Agenda # 6 .5 lllleeting Date : lla.y 3, 2011 GAUTi)d I ILI CITY COUNCIL ,.:;\��`s�i K ' AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana e TITLE: APPROVE EXTENSION OF C NTRACT AGREEMENT WITH MCE CORPORATION FOR THREE YEARS (FY11-12, FY12-13, AND FY13- 14) FOR STREET MAINTENANCE SERVICES RECOMMENDATION: Approve. FINANCIAL IMPACT: The Street Maintenance budget is funded mostly by Gas Tax. Each year prior to the submittal of the proposed Public Works budget to Council, MCE Corporation (MCE) submits a detailed, proposed work order program for the fiscal year along with estimated costs for the individual services in each of the work categories. The proposed Public Works maintenance budget for 2011-12 is adequate for the estimated expenditure total of $252,082 proposed by MCE. BACKGROUND/DISCUSSION: In June 2008, Council extended the street maintenance contract to. MCE for a three- year period beginning July 1, 2008 through June 30, 2011 with a provision to award multiple years upon successful demonstration of exemplary contract performance. The MCE crew consists of one (1) foreman and two (2) field workers. Our Public Works Street Maintenance Superintendent, Jorge Garcia, manages the contract and meets on a daily basis with the MCE foreman to discuss work progress and plan activities. The overall scope of work includes Road Maintenance, Right-of-Way Maintenance, Storm Drain Maintenance, and Vegetation Control. Each year, staff discusses with MCE the projected activities . for the upcoming fiscal year. MCE then submits a proposed cost proposal/budget to be included in the City's fiscal year budget. The service provided by MCE' has been exemplary for the last eleven years. Staff recommends that the Council approve the extension of three years to the agreement with MCE Corporation for Street Maintenance Services. PREPARED BY: Marcy Hilario, Senior Administrative Assistant -Date Prepared: April 26, 2011 REVIEWED BY: David G. Liu, Director of Public Works Attachments: Attachment"A", Agreement Amendment No. 3 with MCE's Extension Request letter dated April 12, 2011 2 AMENDMENT NO. 3 TO THE STREET MAINTENANCE SERVICES AGREEMENT This Amendment No. 3 to the Agreement is made and entered into this _ day of May, 2011, between the . CITY OF DIAMOND BAR, A Municipal Corporation (hereinafter referred to as "CITY") and MCE CORPORATION (hereinafter referred to as "CONTRACTOR"). A. RECITALS. (i) The CITY has heretofore entered into an Agreement with CONTRACTOR to provide Street Maintenance Services, which the Agreement was dated June 20, 2000. (ii) The CONTRACTOR submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to provide street maintenance services. (iii) The CONTRACTOR submitted a request for extension of the contract, a full, true and correct copy of which is attached hereto as Exhibit "B" to provide street maintenance services. NOW, THEREFORE, it is agreed by and between CITY and CONTRACTOR: Section 1: Scope of.Services of the Agreement is hereby amended to read as follows: Scope of Services. The nature and scope of the specific services to be performed by CONTRACTOR are as described in Exhibit "A" dated June 20, 2000. CONTRACTOR shall begin its services under this Agreement on July 1, 2011. Section 5: Compensation of the Agreement is hereby amended to read as follows: Compensation. CITY agrees to compensate CONTRACTOR for each service which CONTRACTOR performs to the satisfaction of CITY in compliance with the schedules set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by CITY. Section 9: Termination of Agreement is hereby amended to read as follows: Termination of Agreement. This Agreement No. 3 will terminate June 30, 2014 unless otherwise extended in ,advance and in, writing by�the City.Manager. Each party to this Amendment No. 3 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 3 Y shall be valid and binding. An modification of this Amendment No. 3 shall be effective only if itis in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed ,this Agreement No. 3 as of the day and year first set forth above: "CITY" ATTEST: CITY OF DIAMOND BAR By: By: Tommye Cribbins, City Clerk Steve Tye, Mayor APPROVED AS TO FORM:, MCE CORPORATION By: City Attorney 4 , EXHIBIT "A" STREET MAINTENANCE SERVICES AGREEMENT THIS AGREEMENT is made as of June 20. 2000 by and between the City of Diamond Bar, a municipal corporation ("City")and MCE Corporation ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide street maintenance services to City as set*forth in Exhibit "A'.' — City's Request for Proposal, including all it's appendices. B. Contractor represents that it is fully qualified to perform such street maintenance services by virtue of its experience, licensing and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained,the parties hereto agree as follows`. I. Conti-actor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Contractor are as described in Exhibit "A" and Exhibit "B" Contractor"s Proposal, including Work program for Fiscal Year 2000-2001 (to be annual IN,determined by the Cite). B. Level of Services/Time of Perforinance. The level of and time of the specific services to be performed by Contractor are as set forth in Exhibits "A"and"B." C. Additional or Other Services. Any propose changes in the work to be performed under this Agreement shall be made only by written.ainendment to this Agreement.. Contractor is,not authorized to undertake any work which would result in costs, expenses, or fees in excess of the costs contained in Exhibit "A" without the express written approval of the City Manager. Should the City require the Contractor to provide additional services beyond the Scope of Work described in.Exhibit "A", for services not specifically described therein; the rates and quantities shall be negotiated between the City and Contractor. 2. Term 'of Agreement: This Contract shall take effect Jul 1, 2000; and shall continue. until June 30 2005 with the option. at the City's sole discretion, to award multiple years upon successfiil demonstration of exemplar), contract performance, unless earlier terminated pursuant to the;provisions herein. However; this contract will be subject to manual reviews prior tocommencement of work for the following year. This review will evaluate work performed and level of service provided. Renewal is at the'City's discretion 3. Compensation. City agrees to compensate Contractor for each service tivhich Contractor performs to the satisfaction of City in compliance with the schedules set forth in Exhibit"A", Exhibit `B" and Exhibit "C" 4. General Terms and Conditions.., In the event of airy inconsistency between the Provisions of this Agreement and Contractor's proposal; the provisions of this Agreement shall control. a) Time is of the Essence'.— Contractor agrees to perforin the services and deliver the work products provided for herein in strict accordance with any schedules set forth by the City. Page b) License: Standard of Care - Contractorrepresents and agrees.that all personnel engaged by the Contractor in performing the services are and shall be fully qualified and are authorized or permitted under Federal.. State, and local law to perform such services. Contractor represents and warrants to the City that, it has all licenses, permits, qualifications, and approvals required to provide the services and work required to be. performed by this Agreement. (i) Contractor further represents and warrants that it shalt keep in effect all such licenses, permits, and other approvals during the term of this Agreement. Notwithstanding any other provision of this Agreement, Contractor shall have in full force and effect on or before July 1, 2000 and maintain in effect during the term of this Agreement, a Class A License (General Engineering Contractor). Contractor shall perform the services under this Agreement, in a skillful and competent manner and in the manner and according to the standards observed by a competent practitioner of the work in which Contractor is engaged. (ii) Services provided to The City pursuant to this Agreement shall be provided in a first class and workmanlike manner conforming to the standards of quality normally provided in the field. The contractor shall be responsible to the City for any errors or omissions in the performance of work pursuant to this Agreement. Should anv errors caused by the Contractor be found in such services or products, Contractor shall correct the errors at no additional charge to the City by redoing the work and/or revising the work product(s) called for in the Scope of Work to eliminate the errors. c) Subcontracting Subject to Approval - Contractor may not subcontract any portion of the work to other persons or contractors unless expressed written approval from the City is received. d) Administration - This. Agreement will be administered by the City Manager or his designee. The City Manager, or his designee shall be considered the Project Administrator and shall have the authority to act for the City under this Agreement. The .. City.Manager or his designee shall represent the City in all matters pertaining.to the services to be rendered pursuant to this Agreement. e) Progress- Contractor is responsible to keep the City ]Manager and/or his duly authorized designee informed on a regular basis regarding the status and progress of the work,, activities performed and planned, and any meetings that have been scheduled or are -desired-. -.-. - - - f) The City's Rights to Employ Other.Contractors -.The City reserves the right to employ other contractors in connection with the subject matter of the Scope of Work. It is understood by the City that the rights reserved by this paragraph pertain to the City aggregating various street maintenance and repair work, such as street paving, into one project and separately bidding and aNvarding a contract for that project. g) Contractor's Records - Contractor shall keep records and invoices in connection with its work to be performed under this Agreement. Contractor shall maintain .complete and accurate records with respect to the costs incurred under this Agreement. All. such . records shall be clearly identifiable. Contractor shall allow a representative of the City ine, audit; and make transcriptsorcopies of such during normal business hours to exam records.- Contractor shall alloN-v inspection of all work- data, documents,,proceedings,and 2 , Page activities related to the Agreement for a period of five (5) years from the date of final payment under this Agreement. S. Addresses: City: City Manager Contractor: Maynard Crother City of Diamond Bar MCE Corporation 21660 East Copley Drive 6515 Trinity Court Suite 100 Dublin, CA 9468 . Diamond Bar, California 91765-4177 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor. Contractor shall have no power to incur any debt. obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor an} of its agents shall have control over the conduct of Contractor or any of Contractor's employees,except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Except as specified in «Titing by the City, Contractor shall have no authority; expressed or implied, to act on behalf of the City, and Contractor shall have no authority, expressed or implied,to incur any obligation or liability against the City. B. Contractor agrees to pay all,required taxes on amounts paid to Contractor under this Agreement;and to indemnify and hold City harmless from any and all taxes, assessments; penalties, and interest asserted against Citv by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or`State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs,"including accounting and attorney's-fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indeimlify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City.froin Contractor as a result of Contractor's failure to promptlypay to City any reimbursement or. indemnification arising under this Section 6. 7. Standard of Performance. Contractor shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City.Manager or the City Manager's designee. 8. Indemnification.] Contractor is skilled'in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement. and City is relying upon the skill and knowledge of Contractor to perform those services and duties. To the,611cst extent permitted by law, - Contractor hereby agrees, at its sole cost and expense, to defend, protect. indemnify, and hold harmless the City of.Diamond. Bar and its elected officials. officers, attorneys, agents, employees-, volunteers, successors, and assigns (collectively ``Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims; demands; causes of action, proceedings; ej�enses, judgments, penalties, liens, and losses of any nature whatsoever. including fees`of accountants. attorneys, or other professionals acid all costs associated therewith, arising or claimed to arise, directlti or indirectly- out of,.in connection with, resulting from, or related to any act, failure to act. error, or omission of Contractor or any of its 3 Page officers, agents, servants, employees; subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from.,or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any'such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. Contractor shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed. to encompass. (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code.§ 2782(b). This indemnity is effective .without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on. behalf of the Contractor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Contractor, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Contractor shall at all times during the tern of this Agreement. carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City(1) a policy or policies of broad-form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services^under this Agreement; (2) property damage insurance with a minimum limit of $,1,000,000.00; (3) automotive liability, insurance, with, minimum combined single limits coverage of $1;000,000.00, and (4) worker's compensation insurance with a minimum limit of$1,000,000.00 or the amount required.by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy (les) as - to-comppolicy—(les)-as to comprehensive general liability, propert,, damage. automobile liability, and professional liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non- renewed, canceled, reduced, or.otherwise modified (except through the addition of additional insureds to the policy)by.the insurance carrier without the insurance carrier giving City thirti (30) day's prior written notice thereof. Contractor agrees that it NNJII not cancel, reduce or otherwise modify. the insurance coverage. B. Contractor agrees that if it does not keep the insurance in full force and.effect, and such insurance is available at a reasonable cost' City.mai talo, out the neccssar< insurance and pay. �. Page.. , the premium thereon, and the repayment thereof shall be deemed an obligation of Contractor and the-cost of such insurance may be deducted, at the option of City, from payments due Contractor. C. Contractor shall submit to. City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance,- policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed.on City's appropriate standard forms entitled "Additional Insured Endorsement". 10. Confidentiality. Contractor in the course of its duties may have access to confidential data of City,private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for perfbrmance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by,City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section'shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect. which may be affected by the services to be performed by.Contractor under this:Agreement, or which would conflict in any manner with the performance of its Services hereunder. Contractor further covenants that; in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the.appearance of having any interest which would conflict in any manner ivith'the performance of its services pursuant to this Agreement. Further. the Contractor or its employees may be subject to the provisions of the California Political Reform Act'of' 1974 (the "Act"), which (1) requires such persons to disclose financial interest that may forseeably be materially affected by the work performed under this Agreement; and (2) prohibits such persons from making, or participating in making; decisions that will forsecably financially affected such interest. .If subject to the Ad, the Contractor shall conform to all requirements of the Act. Failure to do so constitutesa material breach and is grounds for termination of this,Agreement by"the City. B. Contractor covenants not to give or receive any compensation, monetary or otherwise,to or from the ultimate vendor(s)of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall"survive the'termination of this Agreement. 13. Termination. City may terminate this Agreement with or N.vithout cause upon thirty (30) days written notice to Contractor. The effective date of termination shall be upon the date specified in the ` notice of termination,or, in the event no date is specified, upon the fifteenth (15th) day following delivery, of the notice. In the event of such termination; City agrees to pay Contractor for services satisfactorily completed and approved prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. Contractor,may terminate this Agreement, or any program or service provided hereunder, at least: ninety (90) days in advance of such termination. If this 'Agredment 'is terminated by the Page Contractor, the Contractor,shall,be compensated for services satisfactorily completed and approved prior, to the effective date of termination. A., Breach of Agreement - If the Contractor defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In.the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this. Agreement, to terminate this .Agreement without further notice and without prejudice to-any other remedy to which it may be entitled by law, in equity, or under this Agreement. The failure of the City to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a waiver of either that term or condition or any other term or condition of this Agreement. B. Mediation - Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation services shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby. shall be conditions precedent to the institution of.any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 14. Provision of Personnel, Instruments and Office Space. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement; but City reserves the .right, for good cause; to require Contractor to exclude any employee from performing services on.City's premises. A. Contractor shall provide a person designated as the Lead Worker/Foreman partof the Two-man Crew to assume the responsibility.for the day to day work, performing miscellaneous street maintenance and repair activities and act under the direction of the City. B. Contractor shall provide office space, fiimiture, telephone, and supplies (including_but-6t_bniited-Ao_al.l_necess2n- materials__such_as-lack—aaphalt,_cot-cr_ete,_deI i neaoE�s, barricades, brooms, shovels, tampers, etc. required to perforin the services under this Agreement) at a location or .work site within the corporate boundaries of the City of Diamond Bar for the street maintenance related work. The office shall be accessible to the City. C. Contractor shall make every, reasonable effort to maintain the stability, and continuity.of their staff assigned to perform the services required by.this Agreement. Contractor shall maintain a constant supply of the required materials and tools to perform the services Linder. this Agreement: . . Financial Condition. Prior to entering nrto this Agreement..;Contractor has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty(30)days of the Page first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Contractor shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Contractor is in at least as sound a financial position asp was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Contractor after review and shall not be retained by City. 16. Non-Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion; seg, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services-and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to. the following: employment, upgrading, demotion; transfers, recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion; sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Contractor shall not assign or transfer any, interest.in this.Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or,any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. PerformanceEvaluation. This Contract shall take effect July 1, 2000, and shall continue until June 30, 2005, with the possibility of inerit renewals, unless earlier terminated pursuant to the provisions herein. However, this contract will be subject to annual reviews prior to commencement of work for the following year. This review will evaluate work performed and level 'of service provided. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the revie«, period. either orally or in writing; shall be considered. City shall meet with Contractor prior to Ipreparing the N�,ritten report. If any noncompliance with the Agreement is found, City may direct Contractor to correct the inadequacies, or, in the alternative. may terminate this Agreement as provided herein. 19. Compliance with Laws. Contractor shall coinply with all applicable laws, ordinances, codes and regulations of the federal, state, and local'governments._ Contractor shall keep itself informed of all State and Federal laws and regulations which in any manner affect those employed by it or in an way affect'the performance of its services pursuant to this Agreement: The Contractor shall, at all times, observe and comply with all such laws and regulations.' The City, and its officers and employees; shall not be.liable at law or in equity by reason of the failure of the Contractor to comply with this,paragraph. A. To the eLtend that any or all of the services described in Exhibit .W? are or may be funded by other governmental entities, Contractor shall .comply with all applicable riles, -and regulations to which the City is bound with the agencies providing the fif ending. Page' B. Prevailuig Wages: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles I and 2, the CONTRACTOR.is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general,prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California,, and are available to any interested party on request. City also shall cause a copy of such determinations to be . posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore - stipulated for any work done under this Agreement, by him or by any subcontractor under him. 20. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Attorney's Fees. In-the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert N-vitnesses and contractors. 22. Notices. Anv notices. bills, invoices, or reportsrequired by this Agreement shall be deemed received on (a) the da)l of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours-, or (b) on the third business day following deposit in the United States mail,postage prepaid, certified, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in \writing pursuant to the provisions of this section. 23. Governing Law. Thin Contract shall be interpreted, construed and enforced. in accordance with the laws of the State of California. Los Angeles County shall be the venue for anv legal roceedui s ine udm mediation; arbitration or court actioi p ngs, g is that are initiated regarding this Agreement. 24. Counterparts. This Agreement may executed in any number of counterparts, each of. which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and an,.* other documents incorporated herein bv' specific reference,' represent the, entire and integrated agreement between 'Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements.: This Agreement may not be amended, nor.anv provision or breach hereof waived_ except in a writing.signed by the parties which expressly refers to this Agreement.' Amendments on behalf of the City will only be valid if.simied by the City Manager or the Mayor and attested by the Cite Clerk. Page 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this . reference., 27. Severability. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable; the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. IN WITNESS WHEREOF, the parties have.executed this Agreement as of the date first written above. "City' ATTEST: CITY OF DIAMOND BAR City Clerk Mayor Approved as to form: "CONTRACTOR" By: rty Attornev Its: Page EXHIBIT "B" www.mce-corp.com Mr. David Liu April 12, 2011 Public Works Director City of Diamond Bar 21825 E. Copley Drive Diamond Bar, California 917654178 RE: Request for Contract Extension Dear David: MCE Corporation has provided right of way maintenance to the City of Diamond Bar for the past eleven years: In that time, we believe that MCE has provided a cost effective and high quality level of service to the City. Our employees take pride in the performance of their work and the community that they serve. We would very much like to continue our contractual relationship, and by means of this letter, formally request a three year contract extension. We hope that this request will be met favorably by the City of Diamond Bar. , Please let me or Dean McDonald know if there is any.assistance that we can provide or answer any questions that you may have. Sin rely, Steven G. Loweree MCE CORPORATION Vice President/Maint. Division LDM:kjh 6515.Trinity'Court -.Dublin, CA 94568-2686 • 925.803.4111 Fax 925.803.4405 City of Diamond Bar FY 10-11 Estmates and Proposed FY 11-12 Budget Summary By City Budget Areas-MCE Corp. 4-12-2011 Budget Area-Road Maintenance FY 10-11 YTD FY 10-11 FY 11-12 Activity No. Activity Description Budget Thru Jan 31,11 Estimated Proposed Budget A7-01 Pothole/Hand Patch $ 953 $ - $ 653 $ 970 A7-42 Clean/Sweep Paved Median $ 2,728 $ 156 $ 2,610 $ 2,692 A7-43 Traffic Control $ 2,100 $ 476 $ 2,100 $ 2,169 A8-09A St.Maint.Supv.-Administration $ 3,863 $ 749 $ 2,140 $ 2,322 EA -OISF St.Maint.Supv.-Field Work $ 87,062 $ 53,095 $ 91,020 $ 93,932 St.Maint.Supv.-Supervision $ 8,901 $ 400 $ 3,200 $ 3,303 Sub Total Road Maintenance Budget Area=Right of Way Maintenance FY 10-11 YTD FY 10-11 FY 11-12 Activity No. Activity Description Budget Thru Jan 31,11 Estimated Proposed Budget Al-01 Spill Clean Up $ 2,943 $ 990 $ 2,600 $ 3,037 A6-01 Litter Pick Up $ 29,496 $ 7,768 $ 22,051 $ 24,256 Sub Total R:O.W.Maint' Budget Area-Storm Drain Maintenance FY 10-11 YTD FY 10-11 FY 11-12 Activity,No. Activity Description Budget Thru Jan 31,11 Estimated Proposed Budget D1-14 Algae Control $ 2,489 $ $ 1,300 $ 1,547 D2-01 Storm Patrol $ 7,967 $ 7,465 $ 9,154 $ 9,139 Sub Total Storm Drain Maint. vx IOx6d ,_x;.: 1�X145t{1 .na ry 3G( � $rk� w 2Y'�:fl, ss Budget Area-Sign/Striping Maintenance FY 10-11 YTD FY 10-11 FY 11-12 Activity No. Activity Description Budget Thru Jan 31,11 Estimated Proposed Budget D5-09 13ther Marking $ 6,824 $ 4,946 $ 6,824 $ 7,097 Sub Total Sign/Striping Maint Budget Area-Vegetation Control FY 10-11 YTD FY 10-11 FY 11-12 Activity No. Activity Description Budget Thru Jan 31,11 Estimated Proposed Budget A3-01 Brush Removal $ 9,919 $ 7,089 $ 12,147 $ 11,580 A3-02 Replace Tree Stakes $ 641 $ 1,903 $ 3,262 $ 2,582 A3-08 . Tree Pruning $ 4,621 $ 1,631 $ 3,022 $ 3,1.12 A3-13 Replace Tree Well Covers $ 1,692 $ 178 $ 863 $ 928 A3-14 Tree Well Cover Maint. $ 318 $ 178 $ 327 $ 331 A3-99 Other Tree Maintenance $ 2,995 $ 2,613 $ 4,192 $ 3,765 A6-13 Manual Weed Control $ 8,230 $ 6,509 $ 10,920 $ 11,369 A7-02 Clean/Sweep Sidewalks $ 50,704 $ 31,730 $ 51,000 $ 52,521 D7-07 Spot Tree Wells $ 832 $ 2,038 $ 3,193 $ 3,304 D7-08 Pre-Emergent Weed Control $ 21491 '$ 3,726 $ 3,726 $ 3,274 D7-09 Post-Emergent Weed Control $ 4,863 $ 638 $ 3,200 $ 3,256 A6-01 R.O.W..Litter Pickup(D2,Freeway) $ 4,860 $ 1,999 $ 4,200 $ 4,333 A6-13 Manual Weed Control(D2,Freeway) $ 1,108 $ - $ 1,000 $ 1,030 A7-02 Clean/Sweep Sidewalks(D2,Freeway) $ 225 $ - $ 226 $ 233 Sub Total Control Vegetation 9 SubTotai w/o Additional Work $ 248,825 $ 136,277 $ 244,930 $ 252,082 Additional Work(billed to other accounts) $ - $ 1,048 $ 922 $ - Sun Total.w/Additional Work $ 248,825 $ 137,325 $ 245,852 $ 252,082 04/12/11 10-919-CITY OF DIAMOND BAR-435 Page No. 1 01:56 PM FY U11111111110 Work Program By Location Activity Inven. Inven. Level of LOS Annual Annual Hours/ Total Unit Total Code Activity Name city. Unit Service Unit Qty. Unit Unit Hours Cost Cost Area D1 STREET MAINTENANCE 61.25 Al-01 SPILL CLEAN-UP 1.00 SYSTEM 77.58 HR 77.58 HR 1.25 96.97 31.32 3037.26 A3-01 TREEBRUSH CUTTING 5.25 SYSTEM 64.12 HR. 336.63 HR 1.00 336.63 34.40 11580.07 A3-02 TREE STAKING 1047.0 TREES .16 TREES 171.71 TREES .49 84.14 30.69 2582.16 A3-08 IN-HOUSE PRUNING. 1508.0 TREES .15 TREES 232.23 TREES 43 99.86' 31.16 3111.63 A3.13 TREE WELL COVER MAINT. 1608,0 EA ,06 EA 88.97 EA .34 30.25 30.69 928.39 A3-14 TREE WELL COVER MAINZ 1508.0 EA .01 EA 19.60 EA .55 10.78 30.69 330.91 A3-99 OTHER TREE MAINT 1.00 SYSTEM 116.48 HR 116.48 HR 1.00: 116.48 . 32,32 3764.63 A6-01 LITTER PICKUP(SPOT) 60.00 SYSTEM 12.71 HR 762.64 HR 1.00 762.54 31.81 24256.40 A6-13 MANUAL WEED REMOVAL BE 10.00 AC BED 35.67 HR 356.74 HR 1.00 356.74 31.87 11369.30 A7-01 TEMPORARY PATCHING 1.00 RD MI 15.00 HR 15.00 HR 1.00 15.00 64.89 970.35 A7-02 HAND SWEEPING 38.10 RD MI 41.15 HR 1567.78 HR 1.00 1567.78 33.50 52520.53 A7-42 CLEAN/SWEEP PAVED MED, 1.90 SYSTEM 45.13 HR 85.74 HR 1.00 85.74 31.40 2692.22 A7-43 TRAFFIC CONTROL 1.00 SYSTEM 51.35 HR 51.36 HR 1.00 51.35 42.23 2188.51 A8-09A STREET MAINT.ADMIN. 1.00 SYSTEM 45.03 HR 45.03 HR 1.00 45.03 61.57 2322.20 A8-09F STREET MAINT.FIELD WORK 1.00 SYSTEM 1809.51 HR 1809.51 HR 1.00, 1809.51 51.91 93931.87 A8-09S STREET MAINT.SUPERVISIO 1.00 SYSTEM 64.05. HE -64,05 HR 1.00 84.05 51.57 3303,06 D1-14 ALGAE CONTROL 1.00 SYSTEM 47.49 HR 47.49 HR 1.00 47.49 32.58 1547.22 D2-01 STORM PATROL INSP/CLEAN 1.00 SYSTEM 285.59 HR 285.59 HR 1.00 285.59 32.00 . 9138.88 05-08 OTHER MARKING 1.00 SYSTEM 107.60 HR 107.60 HR 1.00 107.60 65.98 7097.30 D7-07 SPOT SPRAY TREE WELLS 1.00 EA 215.30 EA 215.30 EA .50 107.65 30.69 3303.78 D7-08 PRE-EMERGENT WEED CONT 13.00 AC .60 TIMES 7.87 AC 416.31 3274.28 D7-09 POST-EMERGENT WEED CON 13.00 AC 4.36 TIMES 56:68 AC 57.46 3256.27 Location Subtotals: 6081.18 246,487.22 04/12/11 10-919-CITY OF DIAMOND BAR-436 Page No. 2 01:56 PM FY IIMM Work Program By Location Activity Inven. Inven. Level of LOS Annual Annual Hours/ Total Unit Total Code Activity Name Qty. Unit Service Unit Qty. Unit Unit Hours Cost Cost Area . D2 FREEWAY LITTER PICKUP 28.33 A6-01 LITTER PICKUP(SPOT) 1.00 SYSTEM 137.85 HR 137.85 HR 1.00 137.85 31.43 4332.63 A6-13 MANUAL WEED REMOVAL BE 1.00 SYSTEM 31.60 HR 31.60 HR 1.00 31.60 32.61 1030.48 A7-02: HAND SWEEPING 5.00 RD MI 1.01 HR 5.03 HR. 1.00 5.03 46.27 232.74 Location Subtotals: 174.48 5,595.85 Grand Totals: 6255.66 252,083.07 Agenda # 6 .9 ici Meeting Date: May 3, 2011 11 AN Old 111 13411 1 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Authorize City Manager to enter in o agreement with Protection Design and Consulting (PDC) for fire spriller system design work associated with new City Hall in an amount not to exceed $30,000 and rescind approval of Amendment No. 2 to the Professional Services Agreement with LPA, Inc. RECOMMENDATION: Approve FINANCIAL SUMMARY: There are sufficient funds in the FY 2010-11 City Hall project budget to fund this contract. BACKGROUND: At its last meeting, Council authorized an amendment to the City's architect's contract (LPA) in the amount of $40',000 for fire sprinkler system design services. Since that time, City staff has worked directly with the fire sprinkler designer (PDC) to begin the fire sprinkler design process. As work progressed, it became apparent that City staff would be the main interface with the designer. As a result, staff questioned the value of placing the contract under LPA's contract. Upon reflection of the amendment for the LPA contract, LPA is requesting a 25% mark upas well as a $1,600 coordination fee. This mark up and coordination fee results in a $10,000 increase in the overall cost of this work. Therefore, City staff recommends that the City contract directly for this work saving approximately $10,000 rather than contracting through LPA, Inc. Typically this fire sprinkler design work would a part of a "design build" system. In other words, it would normally be the responsibility of the General Contractor. hired to construct the City Hall and Library tenant improvements to design and construct the system as part of the overall construction project. However, since the proposed library design includes significant ceiling work including relocation of all the HVAC ducting, VAV boxes and fire sprinkler system to accommodate a raised ceiling and other ceiling treatments in a significant portion of the library, it is recommended that the fire sprinkler system be completed prior to bidding. The purpose of designing the .system and getting fire department approval prior to soliciting construction bids is to minimize change order requests from the contractor and eliminate any potential construction delays. DISCUSSION: The fire sprinkler design contractor will prepare fire sprinkler plans for both the City Hall and Library projects. The cost of the design consultant is approximately $27,500,000. It is recommended that a $2,500 contingency also be authorized for total authorization of $30,000. Ultimately the cost of the design consultant will be split approximately 60% and 40% between the City and the Library, respectively. This percentage is approximately equivalent to the square footage of the building each entity will occupy. PREPARED BY: David Doyle Assistant City Man ger Attachment 1. PD&C Proposal 2 30 March 2011 ' Denise Mendelssohn P P o T E c T / o tr LPA,Inc. 0 E s 1 G N & 5161 California Street,Suite 100 C o N s u t T t N 6 Irvine,CA 92617 2851 Camino del Rio South,#400 San Diego,CA 92108 Re: Diamond Bar City Hall&Library (Phone) 858.751•'2930 Fire Suppression System Design (Fax) 858.751.21933 Dear Denise: Protection Design &Consulting(PD&C) is pleased to present the following proposal for professional services on the above referenced project to LPA, Inc. (LPA). .Pursuant to our discussion of the project and in accordance with the applicable codes and standards, as set forth by City of Diamond Bar and the State of California,we have developed the following scope of work. We understand that deliverables are due on April 22 2011. PROJECT DESCRIPTION The proposed project consists of an existing, fully sprinklered 2-story office building with improvements, to be classified as Type V-B construction.. The building is framed with non-combustible materials, all return air is to be ducted,and sprinklers are not required in lieu of fire resistive construction. As such,the scope of fire sprinklers will be throughout occupied compartments only,and no protection will be provided above finished ceilings. There are no standpipes required. The scope of work entails demolition of a portion of the first floor wet-pipe fire sprinkler system,and replacement with a new preaction system to protect library and data room areas of the facility. Work in the remaining areas of the first floor, and the entire second floor will consist of tenant improvements only and the shell piping system is to remain. Our proposal includes additional time to survey the existing conditions in.the field,and to document the as- built conditions as no plans are available.` PD&C will consult and coordinate with LPA in confirming the size, adequacy and arrangement of the underground fire sprinkler laterals and connection to the public water.main system at the determined point of connection. The construction documents will include piping plans with sprinkler layouts showing the type and finish of all sprinklers at ceilings throughout the finished spaces in all buildings. CODES,STANDARDS&JURISDICTIONAL AUTHORITIES All designs will be in accordance with: ®. 2010 California Building Code m 2010 California Fire Code 2010 NFPA 13,Standard.for the Installation of Sprinkler Systems 2010 NFPA 24,Standard for the installation of Private Fire Service Mains 2010 NFPA 72,Standard for the installation of Fire Alarm Systems City of Diamond Bar/Los Angeles County Fire Department Policies&Standards City of Diamond Building Department.Policies&Standards ® Walnut Valley Water District(presumed water purveyor)Policies&Standards Denise Mendelssohn Diamond Bar City Hall &Library` Fire Protection Professional Services 30 March 2011 (Page 2) SCOPE OF SERVICES 1. Obtain.water flow data from serving water or fire agency in conjunction with LPA. (Flow tests used for fire sprinkler system design must be current to within 12 months of submittal on municipal projects.) 2. Review as-built field conditions and field survey existing building, to confirm framing and other as-built conditions. 3. Preparation and submittal for approval, of construction documents in AutoCad, for building fire sprinkler systems for all areas of the project: a. Reference site piping plan,including riser locations,valve assemblies,fire department connections,etc. b. Demolition Plans for all areas of the project where existing system is to be modified. c. Building system piping plans. d. Reflected ceiling plans with sprinkler layouts at all finished ceilings: e. Schematic riser diagrams, building sections and details of construction. 4. Hydraulic calculations,as required to determine/support pipe sizing for building systems. 5. Seismic bracing calculations and coordination with project structural engineer on all hangers and.attachments. - 6. Material Data Sheets for submittal to LA County Fire Department. 7. Companion specifications for building fire sprinkler systems for all areas of the project: . 8. Attendance at two design.team meetings(LPA/Irvine—expenses included). 9. Attendance at serving fire department access review meeting if required: 10: Bid phase responses to RFI's and clarification requests. 11. Construction Phase Administration a. Review of Contractor Submittals; ncludingback-ccheck. - - - b. Two(2)site visits for pre-inspection walk-through and/or punch list review. c. Telephone support,RFI responses,etc. SERVICES NOT INCLUDED 1. Work related to fire alarm and detection systems, except as required for coordination of designs with other affected disciplines. 2. Shop drawings,fabrication and materials listing shall be by the contractor. Denise Mendelssohn Diamond Bar City Hall &Library Fire Protection Professional Services 30 March 2011 (Page 3) REIMBURSABLE EXPENSES 1. Printing and reprographic costs for client-requested check sets or additional copies of documents. 2. Courier or overnight express shipping charges. 3. Fees imposed by jurisdictional agencies in conjunction with this project, such as plan check, permit or service fees for flow test data. 4. Costs for special insurance beyond our standard practice policies in force at the time any work is authorized pursuant to this proposal. Additional insurance costs include but are not necessarily limited to cost of additional insureds, waiver of subrogation, project specific-insurance coverage, increased policy maximums, etc. COMPENSATION Compensation,as described below,shall be the lump sum of$27,500.00. Payment shall be made based on the percentage of work completed during the previous 30-day billing period. Invoices shall be based on the following schedule of values: 1. Construction Documents/Permit Submittal $23,500.00 2. Bid Phase 1,000.00 . 3. Construction Phases(Fixed budget,billed hourly) ` 3,000.00 Base Contract-$27,500.00 Should you have questions or comments regarding this proposal,please contact.me at your earliest convenience. Sincerely, r�r Stephen M.Leyton President Agenda # 6 . 7 Meeting Date: May 3, 2011 CITY COUNCIL AMIRZNAGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manae TITLE: Adoption of Resolution 2011-XX ap roving modifications to the City's Deferred Compensation Program with ICMA-RC RECOMMENDATION: Approve and adopt. FINANCIAL IMPACT: There is no financial impact to the City as a result of this modification. The loan program is administered by the ICMA Retirement Corporation and utilizes funds that are entirely the personal property of individual employees not City funds. BACKGROUND & DISCUSSION: The Internal Revenue Code Section 457 Deferred Compensation program for City employees was established in 1989. Since 1989 there have been various modifications to the ICMA-RC plan document are a result of changes to the IRS tax codes or other ICMA-RC administrative provisions. For example, over the years since the City adopted the ICMA-RC in 1989 the IRS has allowed increases in the total amount of funds an individual can set aside in a 457 Deferred Compensation Program in a given year. These modifications have been implemented based on the authority of the IRS, the ICMA-RC administrative procedures, and the City's compliance with all applicable federal laws. Recently, the IRS granted the authority, and ICMA-RC has made available the ability, to allow participants in the ICMA-RC Deferred Compensation program to borrow against their own deferred compensation funds. The program does not produce any cost to the City and it does not create any financial or other liability to the City. It provides employees with the ability to access their own existing deferred compensation funds for purpose of a loan and to repay themoney, with interest, into their own deferred compensation account. The City does not participate in the application process, or any decision making. The plan is administered entirely by the ICMA-RC. This is the same type of program with the same access to funds as a private individual would have to their own 401 K account funds. ICMA-RC requests the governing body of the respective City to adopt a resolution authorizing their employees to access the employee's own funds for this program. The attached resolution satisfies this requirement.-Staff is recommending approval of the resolution. PREPARED BY: Glenn L. Steinbrink Y REVIEWED BY: Assistant City Mana r Attachment: 1. Resolution #2011-XX _ 2 RESOLUTION NO: 2011-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING A LOAN PROGRAM WITHIN THE SECTION 457 DEFERRED COMPENSATION PLAN ADMINISTERED BY ICMA-RC. WHEREAS, the City has employees rendering valuable service; and WHEREAS, the City has previously established a retirement plan (the "Plan") for such employees which serves the interest of the City by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Plan is a Section 457 Deferred Compensation Program administered by ICMA- RC; and WHEREAS, the money in the employee's 457 Deferred Compensation Plan is the sole personal property of that employee; and WHERAS, the ability for an employee to loan themselves money from their personal deferred compensation plan does not cost the City any money nor does it pose any financial or other liability to the City; and WHEREAS, the City has determined that permitting participants in the retirement plan to take loans from the Plan is appropriate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR HEREBY RESOLVES, that the City's 457 Deferred Compensation Plan will permit employees to access their own personal deferred compensation funds for purposes of a personal loan. PASSED, ADOPTED AND APPROVED THIS day of 2011: Steve Tye, Mayor 3 I, Tommye Cribbins, City Clerk of the City of Diamond. Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a meeting of the City Council of the City of Diamond Bar held on the day of ; 2011; by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar 4 Agenda # s . 1 �^ Meeting Date. May 3, 2011 czrr or CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: Approval of FY 2011-12 City Coun 'I Goals & Objectives RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND / DISCUSSION: Each year, concurrent with the review and adoption of the municipal budget, the City Council develops its Goals & Objectives. These very specific items reflect the highest priority projects, challenges, and legislative matters of the Council for the fiscal year, with many requiring multi-year commitments: At the April 19, 2011 study session, the City Council reviewed the 2010-11 Goals &'Objectives and directed staff to bring the updated Goals & Objectives list (see attached) forward to the Council for approval. In the past fiscal year, staff has completed or made significant progress on many of these long-term items, with the recommended amendments, additions, and deletions reflecting the current status of each item. Specifically, the amended list reflects the completion of the following Goals & Objectives: - o Update of the City's Solid Waste Ordinance ® Completion of the Traffic Signal Interconnect project The amendments also include the addition of the following Goals & Objectives: ® Monitor state high speed and light rail proposals to ensure they do not adversely impact Diamond Bar. ® Begin implementation of the approved Housing Element by completing necessary Development Code and General Plan amendments. The remainder of the list is carried over from FY 2010-11 with progress noted in updated language: With the direction of the Council incorporated in the attached document, staff recommends the Council a opt the attached FY 2011-12 Goals & Objectives. Ry n McLean, Assistant to the City Manager Attachments 1. FY 2011-12 City Council Goals & Objectives List - FY 2011-2012 City Council Goals & Objectives. 1 Traffic Mitigation Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21St Century (MAP-21)„ Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. Maintain participation in the Four Corners Policy Group and Four Corners Coalition to advocate for regional transportation, economic development, and legislative solutions. m Support and participate in the completion of the Lemon Avenue on and off ramp project. Monitor and evaluate the Neighborhood Traffic Management Plan and Diamond Bar Traffic Management System(TMS) and their impacts on arterial and neighborhood traffic flow congestion relief. Monitor state high speed and light rail proposals to ensure they do not adversely impact Diamond Bar. 2. Fiscal Responsibility/Economic Development Create a long-term City-wide financial planfor preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. Develop incentive-based Specific Plans to revitalize areas such as K-Mart and Market World. ® Identify and implement development opportunities for the former Honda dealershipproperty that will result in the greatest net benefit to the community. Develop a plan to address the long-term financial sustainability of the City's Lighting and Landscape Assessment Districts. 3'. Communications ® In addition to public meetings, encourage resident.participation through open and expanded communication methods, including electronic and social media and the collection of scientifically valid opinion data. 4. Other Items Preserve Windmill structure located at the Ralph's Shopping Center via ownership of structure and/or property. Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. Develop and implement fiscally responsible environmental/sustainability programs. ® Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by the end of 2011 Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility by October 2012: ® Begin implementation of the approved Housing Element by completing necessary Development Code and General Plan amendments. �CITI Agenda # 8 . 2 j `111 i Meeting Date. May 3 , 2011 j HIM CITY COUNCIL AGENDA REPORT ReM�� r9$q TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man4P TITLE: Appointment to the Wildlife Corrido Conservation Authority (WCCA) RECOMMENDATION: Appoint a new member to serve on the WCCA Advisory Committee. FINANCIAL SUMMARY: No Fiscal Impact. BACKGROUND: On July 6, 2010 Mayor Herrera appointed Jennifer Mahlke to serve as a member on the Wildlife Corridor Conservation Authority Advisory Committee.. Subsequently, on March 1, 2011, due to a vacancy on the Traffic and Transportation Commission Mayor Tye appointed Ms Mahlke to fill the vacancy and on April 14, 2011 Ms. Mahlke resigned her appointment as a WCCA Advisory Member leaving a vacancy. During the City Council meeting of April 18th, Mayor Tye announced the vacancy. As of this date staff has received one application from an interested resident. Because the next meeting of the WCCA Advisory Committee is on May 5th it is important to appoint a new member as soon as possible. IPPARED BY: REVIEWED BY: Tomm LI4y Clerk _9 David Doyle,Asst. y Manager. APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO ` ►A % CITY CLERK'S OFFICE COMMISSIONICOMMITTEE DESIRED; NAME: //z ADDRESS: 1 HOME PHONE: BUS#E-GS PHONE: OCCUPATION: Are there any evenings you could not meet? Yes 4--� Na If so, please list: Why are you interested in this position? fih`�' G S What do you consider to be your major qualifications? 1A.1z� _4:57 7Z-- % /Ol(17 C'115=.. F ;/fit- 1401 REFERENCES: 1. f e -07 Please attach a writton statement containing any additional information you feel would:Al � to the City Council: