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- City of
uiamuond Bar
CityAgendaCouncil
Tuesday, March 15, 2011
5:45 p.m. — Closed Session — Room CC-8
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Steve Tye Ling-Ling Chang
Mayor Mayor Pro Tem
Ron Everett Carol Herrera jack Tanaka
Council Member Council Member Council Member
City Manager James DeStefano City Attorney Michael Jenkins • City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk,and are available for public
inspection. if you have questions regarding an agenda item,please contact the City Clerk at(909)839-7010 during regular business hours.
In an effort to comply with the requirements of Title 1l of the Americans with Disabilities Act of 1990,the City of Diamond Bar requires that any person in
need of any type of special equipment,assistance or accommodations)in order to communicate at a City public meeting,must inform the City Clerk a
minimum of 72 hours prior to the scheduled meeting.
Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com
Please refrain from smoking,eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same.
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast live on Time-Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are
invited to attend and participate.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the agenda
and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a
speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should
be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak; the complexity
of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of
the meeting may result in the speaker being removed from the Council chambers.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted
in the City's regular posting locations, on DBTV Channel 3, Time-Warner Cable Channel 3, FiOS
television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is
available for review during the meeting, in the foyer just outside the Council chambers. The City
Council may take action on any item listed on the agenda.
ACCOMMODATIONS FOR THE DISABLED
A cordless microphone is available for those persons with mobility impairments who cannot access
the podium in order to make a public comment. Sign language interpretation is available by providing
the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010
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HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010
Computer access to agendas: www.ci.diamond-bar.ca.us
General information: (909) 839-7000
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THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME-WARNER
CABLE CHANNEL 3 AND VERIZON.FiOS TELEVISION CHANNEL 47, AS WELL AS
BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM.
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ARCHIVED VIEWING ON THE CITY'S WEB SITE AT
WWW.CITYOFDIAMONDBAR.COM
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
March 15, 2011
Next Resolution No. 2011-10
Next Ordinance No. 04 (2011)
CLOSED SESSION: 5:45 p.m., Room CC-8
Public Comments on Closed Session Agenda
00. Government Code Section 54956.9(c) — Initiation of Litigation
2 Cases.
00Government Code Section 54956.8
Property Address: 21810 Copley Drive, Diamond Bar
Agency Negotiator: City Manager
Negotiating Party: Los Angeles County Library
Under Negotiation: Price and Terms of Payment
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Sr. Pastor, Randy Lanthripe
Church in the Valley
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
March 15, 2011 PAGE 2
ROLL CALL: Council Members Everett, Herrera,
Tanaka, Mayor Pro Tern Chang,
Mayor Tye
APPROVAL OF AGENDA: Mayor
1 SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Presentation of Certificate Plaque to Diamond Bar Smiles Dentistry, 2841
South Diamond Bar Boulevard, Suite B, as Business of the Month, March,
2011.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — March 22, 2011 - 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.2 Parks and Recreation Commission Meeting — March 24, 2011 — 7:00 p.m.,
Hearing Board Room, 21865 Copley Drive.
5.3 State of the City— March 31, 2011- 6:30 —7:30 p.m., Diamond Bar Center,
1600 Grand Avenue.
5.4 City Council Meeting —April 5, 2011 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
5.5 Diamond Bar Friends of the Library 18th Annual Wine Soiree — April 10,
2011 — 4:00 p.m. = 7:00 p.m., Diamond Bar Center Ballroom, 1600 S.
Grand Ave.
March 15, 2011 PAGE 3
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session Minutes of March 1, 2011 —Approve as submitted.
(b) Regular Meeting of March 1, 2011 —Approve as submitted.
6.2 Traffic and Transportation Commission Minutes — Regular Meeting of
January 13, 2011 — Receive and File.
6.3 Parks and Recreation Commission Minutes — Regular Meeting of
January 27, 2011 — Receive and File.
6.4 Ratification of Check Register - Dated February 24, 2011 through March
9, 2011 totaling $1,213,016.19.
Requested by: Finance Department
6.5 Approve Notice of Completion for the Pathfinder Road Median
Project Between the Northbound State Route 57 On/Off Ramps and
Fern Hollow Drive.
Recommended Action: Approve.
Requested by: Public Works Department
6.6 Approve Contract Amendment with Bucknam and Associates in the
Amount of $24,230 for Professional Services Needed to Update the
City's Pavement Management System.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB-COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10, ADJOURNMENT:
Agenda No. 6 . 1 (a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
MARCH 1, 2011
STUDY SESSION: M/Tye called the Study Session to order at 5:30 p.m.
in Room CC-8 of the South Coast Air Quality Management District/Government Center,
21865 Copley Dr., Diamond Bar, CA.
Present: Council Members, Ron Everett, Carol Herrera Jack
Tanaka, Mayor Pro Tern Ling-Ling Chang and Mayor Steve Tye.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; John Cotti, Assistant City Attorney; Bob Rose, Community
Services Director; Ken Desforges, IT Director; David Liu, Public Works Director; Greg
Gubman, Community Development Director; Ryan McLean, Assistant to the City
Manager; Rick Yee, Senior Engineer; Kimberly Molina, Associate Engineer; Marsha
Roa, Public Information Manager.
10, CITY HALL CONSTRUCTION UPDATES
CM/DeStefano reported that since the purchase of the building and hiring of the
architects, analysis of the building, design drawings, etc. staff has now been able
to work with the architect to arrive at cost estimates for the City Hall portion of the
project which has grown in size by incorporating a little more than a quarter of the
ground floor area (community room) as well as, the first floor area for the library.
ACM/Doyle stated that he received an email from the County Library early this
morning about the action the County Board of Supervisors took to approve both
the reimbursement agreement with the City of D.B. as well as the funding for the
architect's cost. Staff will almost immediately begin an invoice process for the
County for about $330,000. The Supervisors actually approved reimbursement
up to $349,000. Of the $330,000 contract amount roughly $280-$290,000 is for
architectural design costs. The City will only be reimbursed for these costs since
the Board did not approve any costs other than design costs. The other
associated costs identified in the architect's contract are related to bidding and
construction and the County Board has not yet authorized reimbursement of
those costs. The City will not incur these costs until such time as the Supervisor
approves moving forward with construction of the building. At that time, another
reimbursement agreement will need to be approved to cover the cost of the
architect's construction work, the cost of construction and possibly a construction
manager. In accordance with the approved agreement, staff will invoice the
County for all of the architectural fees up front and use their lump sum payment
to pay the design costs. To date, D.B. has been paying those costs out-of-
pocket. The County also moved monies within the County budget to create a
fund called "The Diamond Bar Library Project" which is the money for the
construction component. So the money is there. However, the County
Supervisors have not yet approved construction of the library. Construction
approval will hopefully happen at some future date after the design of the library
has been completed and after determining how much it will cost to build the
MARCH 1, 2011 PAGE 2 CC STUDY SESSION
library. Staff anticipates those construction figures to be available to the
Supervisors by March 21.
C[Tye asked if ACM/Doyle felt the Supervisors would be willing to pay $330,000
and then decide not to build the library.
ACM/Doyle responded that he did not believe that would happen but that as he
had previously discussed with Supervisor Knabe, he was most concerned about
not only the amount to construct the library but what the ongoing operational
costs would be due to the State's budget concerns. He was concerned that
construction of other libraries had been approved without much regard to
ongoing costs and that those situations had put the jurisdiction in a bind.
Everything seems to be lining up to move forward with the project. ACM/Doyle
said he believed that if the project comes in within the anticipated budget the
County has provided to the Supervisor, it should be approved.
CM/DeStefano said that staff has met with Supervisor Knabe twice in the past
two weeks. He spoke with the Supervisor away from those meetings and said he
feels very confident that this is moving forward and believes today's Board action
is another step forward wherein they not only moved money, they moved over
$4.5 million to support the Diamond Bar Library project.
ACM/Doyle explained how the process will unfold as the plans and specs are
available, when library decides whether they want to hire a construction
manager, and looking at the lease and operating agreements.
ACM/Doyle talked about the new City Hall and how prior to purchasing the
building, staff attempted to estimate what the construction costs would be and
staffs best guess at the time making certain assumptions for the building
including City Hall being located just on the second floor, certain pieces of
equipment including a backup power supply in the IT server room would not have
to be replaced, and that construction would generally cost approximately $40.00
per sq. ft. Also, at that time there was no cost consideration for any site work, no
anticipated costs identified for installing an electric gate to provide secure City
vehicle parking, and no provision for redesigning the electrical system to
accommodate an external emergency generator. Through the design process
staff has come to understand more about the use of the facility and the needs of
employees and Departments. For example, it is now known that approximately
9,000 sq. ft. on the ground floor (about one-quarter of the downstairs floor level)
will be included in the City Hall construction project. Using the estimated cost per
square foot, the first floor portion is worth roughly $700,000. Since staff provided
the initial cost estimate the City hired an architectural firm, refined the uses for a
basically functional municipal building with additional monies dedicated to the
lobby/public area. There are no high end floors, furniture or fixtures
contemplated. Attention has been given to day to day function of a City Hall
operation. The costs being presented to the Council tonight will not be the cost
MARCH 1, 2011 PAGE 3 CC STUDY SESSION
of the project because this is an estimate. Staff will not know the true cost of
construction until this project goes out to bid and a contractor has been hired to
put the final costs together.
ACM/Doyle explained that the original estimate for cost to construct was $1.1
million based on 27,000 square foot at a cost of $40 per square foot. Since the
design has been further refined, the cost is about $78 per square foot for roughly
36,000 sq. ft. for a construction cost of $2.8 million. The difference is directly
attributable to the increase cost per square foot ($1 million) and the increase of
9,000 square foot. ($7,000,000) the overall project budget including FF&E,
construction, design, etc. is $4 million. As a point of reference the library is
looking at about $150 per square foot for construction.
M/Tye asked how much per square foot the Diamond Bar Center cost to build.
ACM/Doyle responded that he did not recall the cost per square foot but
believed it was significantly more ($200-300 per square foot) because it was a
foundation, infrastructure and complete build whereas this is a rehab of a current
building. The Library Bond Act construction started at $202 per foot with a
multiplier built in that increases the allowable cost per square foot for every year
after the bond was enacted to actual construction. Diamond Bar submitted its
application in the third funding cycle and the allowable cost per square foot then
was it was roughly $225. He further explained that cost per square foot was for
new construction and not tenant improvements as is this project.
ACM/Doyle explained that staff is in the process of acquiring ownership of an
existing conduit line that will allow the City to save a significant amount of money
for relocation of the City's communications infrastructure.
ACM/Doyle concluded that the budget has moved from $2.4 million to an
approximate budget of about $4 million. There is no action required of Council at
this point. One area that might result in a decrease in the budget would be to
eliminate all enclosed offices and put everyone in workstations.
C.M/DeStefano reiterated that about half of the $1.6 million increase is the 10,000
square feet on the ground floor which was never a part of the original estimate.
The ground floor amenities could be eliminated — the community room and the
rooms behind it. That is not staffs recommendation; however, it is an area of
substantial cuts and cost savings. The point of redeveloping the community
room is to make it functional for the City and for the Library as well. He
elaborated on the reconstruction effort that included ADA access and electronic
gate access to the back parking lot for City vehicles (not originally included),
kitchen facilities, computer room and storage.
CM/DeStefano and ACM/Doyle talked about the functional aspects of the
construction portion and how it would serve the City in the short and long-term.
MARCH 1, 2011 PAGE 4 CC STUDY SESSION
In response to a question from Councilmember Chang, ACM Doyle said the City
is not seeking a LEED Certification which would require change out of certain
items such as lavatory items and considerably more construction dollars and in
the interest of saving money even though we are not converting to water saving
devices, for example, it may be better to make those changes over time and
keep what is functional.
ACM/Doyle explained that the City has to be out of its current facility by
December 31, 2011 and the initial schedule has a compressed deadline and staff
needs to move as quickly as possible to get this to the move-in point.
MPT/Chang wanted to know if staff had conducted a cost-savings analysis
between the current and new technology.
ACM/Doyle responded that staff had given it consideration but had not done a
formal analysis because if the current technology were replaced well before their
life cycle was realized it would not result in the kind of savings that would
necessitate replacing them at this time. It would cost more to replace them than
the savings realized over the short window of time that they would be used.
ACM/Doyle talked about portions of the construction that would be paid for by the
library and by the City that would result in an overall benefit to the building by
providing an enhanced entry.
C/Herrera agreed that if the offices are moving from AQMD to the new location
by December 31, the project needs to move ahead. The City needs a backup
generator and as she views the project, everything appears to be very modest.
She agreed that the entry should be different from every other entry in the
corporate center.
C/Evereft asked if the staff was looking for grant money for portions of the project
such as the ADA retrofit.
ACM/Doyle said staff planned to move about $200,000 from the CDBG account,
for example.
CM/DeStefano explained that there is reinvestment money for the solar panels
on the roof, the ADA work will be CDBG eligible (about $150,000) and anywhere
staff can find money it will do so.
C/Evereft asked if the library was as surprised by the cost per square foot like he
has been surprised.
ACM/Doyle said that the cost of their construction is fairly standard. The
architects believe they can build the library for the amount allocated.
MARCH.11, 2011 PAGE 5 CC STUDY SESSION
CM/DeStefano explained that the library started from a different premise. This
project is development of an existing space. They are gutting their space. So
some of their costs are different from the City's for the same tasks because of the
way they are managing their project.
ADJOURNMENT: With no further business to discuss, M/Tye adjourned the
Study Session at 6:27 p.m. to the Regular City Council Meeting.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of 2011.
STEVE TYE, Mayor
-r
Agenda No. 6 . 1 (b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 1, 2011
CLOSED SESSION: 5:30 p.m., Room CC-8
DAAFFI-
Public
Comment on Closed Session Agenda - None
101� Government Code §54956.9(x) - Conference with legal counsel pending
litigation: Action for Indemnification for Contribution by the County of Los
Angeles Arising from Baykeeper/NRDC v. County of Los Angeles, Tolling
Agreement for same, United States District Court, Central District of California
Case No. VC 08-1467 AHM
Closed Session adjourned at 5:38 p.m.
STUDY SESSION: 5:45 p.m., Room CC-9
City Hall Construction Update
Public Comment: None Offered.
Study Session adjourned to Regular City Council meeting at 6:27 p.m.
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr.,
Diamond Bar, CA.
CA/Jenkins reported that the City Council began tonight's meeting at 5:30 for the
purpose of recessing into a Closed Session. There were no public comments on the
Closed Session agenda which consisted of a discussion of one case of litigation entitled
Baykeeper/NRDC v. County of Los Angeles. The case name and number are set forth
in the agenda of tonight's meeting. The purpose of the Closed Session was to ask the
Council to approve an extension of a tolling agreement tolling the statue of limitations
for an indemnity claim by the County of Los Angeles in that case. The City Council
unanimously approved the extension. The Closed Session was adjourned at 5:38 p.m.
to the Study Session.
CM/DeStefano stated that tonight's Study Session consisted of a presentation on
updated costs for the construction of the new City Hall across the street from the AQMD
facility. Staff initially discussed the County Board of Supervisor's action this morning to
approve a reimbursement agreement with the City of D.B. for reimbursement to the City
of the architect costs for the library component. In addition, with this morning's board
action, the County has appropriated resources for the construction of the library;
however, have not approved moving forward with the construction. The additional
Study Session time consisted of the presentation of the updated cost estimates which
are higher than what was previously considered due to a number of factors not the least
of which is the 10,000 square feet of additional ground floor space being dedicated for
City Hall and public space usage. No actions were taken by the City Council.
MARCH 1, 2011 PAGE 2 CITY COUNCIL
PLEDGE OF ALLEGIANCE: Ted Carrera, Traffic and Transportation
Commissioner, led the Pledge of Allegiance.
INVOCATION: Pastor Mark Hopper, Evangelical Free Church of
Diamond Bar, gave the invocation.
ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack
Tanaka, Mayor Pro Tern Ling-Ling Chang and Mayor Steve Tye.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; John Cotti, Assistant City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Greg
Gubman, Community Development Director; and, Ryan McLean, Assistant to City
Manager;
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Barbara Carrera, Walnut Valley Water District thanked the Council for helping to
notify the community of the Metropolitan Water District's water supply shutdown
starting March 18 and continuing for 10 days. The shutdown will cut Walnut
Valley's water 50 percent to its customer base. It is therefore very important that
users conserve water by turning off irrigation systems, refrain from all outdoor
water activities including filling pools, and limit indoor use when possible.
Debra Ashby, South Coast Air Quality Management District, introduced herself
as the City's liaison to the AQMD. Rainbow Young has a new special
assignment which involves splitting the San Gabriel Valley and Ms. Ashby is
assisting the eastern cities including D.B. She reminded the Council that
nominations are open for cities and business for the AQMD's Clean Air Award.
Gabriel Aguilar, Instructional Dean, DBHS, representing the WVUSD's 5K
Planning Committee, thanked the City, Council Members, DBN\Ialnut Sheriffs
Department and other agencies for supporting the fundraising efforts. Students
from Chaparral Middle School presented the Council with complimentary running
bibs, VIP parking permit and a T-Shirt. Mr. Aguilar stated that last year the
committee planned to have about 800 runners and actually accommodated more
than 2300 and on March 6, 2011 he hopes to match that number. He thanked
former Mayor Herrera for starting last year's race and asked Mayor Tye to begin
this year's race. Mr. Aguilar also thanked ACM/Doyle for his assistance in
helping the committee move forward to a very successful event.
MARCH 1, 2011 PAGE 3 CITY COUNCIL
Becky Serrano, representing the Diamond Bar Community Foundation, invited
everyone to join the Foundation on March 19 for the Community Spotlight on the
Arts benefit concert at Mt SAC, a fundraising event to raise money for the music
programs at DBHS, DRHS and the Pacific Crest Drum and Bugle Corps. Tickets
are $25 per person and can be purchased at the Mt SAC box office at 909-468-
4050 or online at hftp://Performingarts.mtsac.edu/
Allen Wilson said he received a press release from Assemblyman Curt Hagman
on his introduction of AB 738. He said it would be nice if some of the DB City
Council Members would opt out of the CalPers plan as some Council Members in
other cities have done.
Jesse Lanz, Manager, Diamond Bar Library, announced upcoming library events.
4. RESPONSE TO PUBLIC COMMENTS: None.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Traffic and Transportation Commission Meeting — March 10, 2011 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley
Drive.
5.2 City Council Meeting — March 15, 2011 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
5.3 State of the City — March 31, 2011 — 6:30 to 7:30 p.m., Diamond Bar
Center, 1600 Grand Avenue.
6. CONSENT CALENDAR: C/Herrera moved, C/Evereft seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1. CITY COUNCIL MINUTES:
6.1.1 Study Session of February 15, 2011 —Approved as submitted.
6.1.2 Regular Meeting of February 15, 2011 —Approved as amended.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES — Regular Meeting of January 13, 2011.
6.3 RATIFIED CHECK REGISTER — dated February 10, 2011 through
February 23, 2011 totaling $452,846.94.
6.4 APPROVED TREASURER'S STATEMENT— Month of January 2011.
MARCH 1, 2011 PAGE 4 CITY COUNCIL
6.5 APPROVED ASSIGNMENT OF PARKS MASTER PLAN CONTRACT
FROM MATLOCK ASSOCIATES TO TKE ENGINEERING AND
APPROPRIATED $10,000 FROM GENERAL FUND RESERVES TO
COMPLETE THE PARKS MASTER PLAN DOCUMENT.
6.6 APPROVED NOTICE OF COMPLETION FOR THE BREA CANYON
ROAD DRAINAGE IMPROVEMENT PROJECT.
6.7 AUTHORIZED AN ADDITIONAL APPROPRIATION OF $24,500 OF
SAFE PARKS ACT "YOUTH AT RISK" FUNDS FOR THE CALIFORNIA
CONSERVATION CORP (CCC) TO REROUTE A PORTION OF THE
STEEP CANYON TRAIL CURRENTLY CLOSED, FOR A TOTAL FISCAL
YEAR 2010/11 AUTHORIZATION TO THE CCC OF $59,500 AND
AUTHORIZED THE CITY MANAGER TO EXECUTE THE AGREEMENT.
6.8 (a) APPROVED CONTRACT AMENDMENT WITH GFB-FRIEDRICH
& ASSOCIATES,
INC. FOR ASSESSMENT ENGINEERING SERVICES
FOR LANDSCAPING ASSESSMENT DISTRICTS 38, 39 AND 41, AND
FOR SERVICES RELATED TO THE PULTE TRACT DETACHMENT
PROCEEDINGS FOR A TOTAL CONTRACT AMOUNT OF $17,910.
(b) ADOPTED RESOLUTION NO. 2011-06: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY'S
LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY
ASSESSMENT THEREON FOR FY 2011-12.
(c) ADOPTED RESOLUTION NO. 2011-07: ORDERING, THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF OPEN SPACE IN THE CITY'S LANDSCAPING
ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON
FOR FY 2011-12.
(d) ADOPTED RESOLUTION NO. 2011-08: ORDERING THE CITY
ENGINEER TO PREPARE AND FILE A REPORT RELATED TO
MAINTENANCE OF OPEN SPACE IN THE CITY'S LANDSCAPING
ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON
FOR FY 2011-12.
6.9 ADOPTED RESOLUTION NO. 2011-09: INSTALLING RED CURBING
ON THE SOUTH SIDE OF SILVER HAWK DRIVE FROM
HEATHERLANE COURT TO A POINT 400 FEET EASTERLY.
7. PUBLIC HEARINGS: None
MARCH 1, 2011 PAGE 5 CITY COUNCIL
8. COUNCIL CONSIDERATION:
8.2 APPOINTMENT OF NEW TRAFFIC AND TRANSPORTATION
COMMISSIONER.
M/Tye moved, C/Herrera seconded, to appoint Jennifer Malkey to serve
as M/Tye's appointment to the Traffic and Transportation Commission.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka,
MPT/Chang, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8.1 ADOPT URGENCY ORDINANCE NO. 03 (2011): PURSUANT TO
GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE
OF PERMITS FOR ESTABLISHMENT OF LAND USES ON THE SITE OF
THE FORMER DIAMOND BAR HONDA DEALERSHIP AND ITS
ADJACENT PARCELS AT THE NORTHWEST CORNER OF SR/60 AND
GRAND AVENUE INTERCHANGE.
CDD/Gubman presented staffs report indicating that staff had received a
number of inquiries for use of this property that would not be desirable
from an economic development standpoint and in accordance with the
City's Adopted Economic Development Goals and Objectives for the
Honda property. In light of these inquiries, staff believes it is imperative
that a land use strategy be formulated as soon as possible to give the City
the greatest possible influence in seeing that the re-use of the Honda
property fulfill the Council's adopted goals and policies. Because it will
take some time to study and formulate appropriate standards and
incentives to guide the re-use of the site, staff recommends that the
Council place an interim moratorium on issuing permits for the
establishment of uses on the property in order to move forward and allow
the effort to craft more appropriate development standards for the site.
The interim moratorium would be in effect from date of adoption (today)
and would remain in place for 45-days. If necessary, the City Council is
able to extend that moratorium for two additional time periods, the first up
to 10 months and 15-days and the second a one-year extension.
However, staffs intent, working in collaboration with the property owner,
would be to move forward quickly and come back with appropriate
standards as soon as possible.
Allen Wilson said he was trying to understand this report and found it
amazing that staff would insert language found on Page 1 of the report to
wit: "In recent weeks - perhaps the result of rumors that Industry NFL
stadium project May not come to fruition - staff has received several
inquiries about establishing uses on the Honda property that would
MARCH 1, 2011 PAGE 6 CITY COUNCIL
generate little or no economic benefit to Diamond Bar" and wanted to
know who came forward wanting to establish a use on the property and
felt this was unprecedented in D.B. history and such language should
never be inserted in staff reports.
M/Tye responded to Mr. Wilson that this is a time in history of rampant
rumors and rumors spread quicker than ever, espe cially with the internet.
The overriding factor, regardless of the reason and whether or not the
verbiage was correct, is that the City is faced with a situation where uses
on that property would generate little or no economic benefit to the City of
D.B. and it is the Council and Staffs collective responsibility to see that
the space is maximized for the City and its residents.
C/Herrera said that Council and staff are often criticized for not planning
carefully and many times residents urge Council Members to think about
what is the best use of different properties, something that the Council is
attempting to do through this ordinance. The City Council is ultimately
responsible for the economic health and it has a fiduciary responsibility to
make sure that the City is secure for the future and to the greatest extent
possible, make certain that there are ongoing revenues to the City to
enable the City to continue the wonderful programs its residents enjoy and
to that end, she applauded staff for proposing careful planning.
C/Herrera moved, MPT/Chang seconded, to Adopt Urgency Ordinance
(03) 2011. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka,
MPT/Chang, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Herrera applauded the Diamond Bar Breakfast Lyons for the "Drumming for
Kids" fundraising event and all of the events they sponsor. It is commendable
that a number of different groups will benefit from proceeds of that event.
C/Evereft reminded residents that March 18 is the deadline to nominate an
outstanding volunteer to be recognized at the City's Annual Birthday celebration.
He attended the Three Valleys Municipal Water District's Leadership Breakfast
on February 17. He attended the Evergreen Senior Club's Lunar New Year
celebration. On February 18 he attended the Second Annual Joint Mayor's
Prayer Breakfast. He acknowledged the 44th Annual Miss Diamond Bar Pageant.
Tickets are available through the City's website or you can call Linda Headley at
861-8454. He spoke about the local spelling bees and the Annual Scripps
Spelling Bee and the many D.B. sponsors and participants. This year's winner
was from Suzanne Middle School, 13 year old Tin Kwo. He commented on the
MARCH 1, 2011 PAGE 7 CITY COUNCIL
Breakfast Lyons "Drumming for Kids" fundraiser.
C/Tanaka attended the Evergreen Seniors Chinese Lunar New Year celebration
and quarterly birthday celebration. He attended the Miss Diamond Bar Fashion
Show and introduction of the 2011 pageant candidates. Thursday he attended
the Regional Chamber of Commerce Mixer. Last Sunday he attended the
"Drumming for Kids" fundraiser sponsored by the D.B. Breakfast Lyons Club. He
thanked his colleagues for their attendance. He is the City Council liaison to the
senior groups and the senior citizens' groups are very active. Quail Summit
students started a community service club to learn how to give back to the
community.
MPT/Chang directed her comments to supporting education and kids. She
attended the Rotary meeting today and talked about the two students who
presented speeches in the Rotary Speech contest. It is important to encourage
kids because they want to make a difference in the future. She attended the
Breakfast Lyons Club "Drumming for Kids" which requires a lot of physical
strength and work on the part of the participants. She congratulated Annie Cho,
President and Council Member Jack Tanaka and his wife Wanda for their
presentations. She serves on the board of CalPoly Partners in Education.
During the recent sponsorship of the Future Teachers Scholarships Awards
dinner the recipients and their families were very emotional upon receiving their
awards. She was fortunate to be a sponsor and encouraged everyone to
participate and/or be a sponsor and support teachers, education and the kids.
She thanked board member Carrera for reminding D.B. about increasing their
efforts to conserve water during the shutdown and as always constituents can
follow MPT/Chang on Facebook and Twitter.
M/Tye represented D.B. with the California Contract Cities Association along with
CM/DeStefano at a meeting on February 17 with Supervisor Don Knabe and
Sheriff Lee Baca to talk directly with them about the concerns of the contract
cities. They encouraged Supervisor Knabe to approve the new library plans as
quickly as possible and it appears that is moving forward. D.B. appreciates
Supervisor Knabe's support of D.B., contract cities and libraries throughout the
County. It was his privilege to represent D.B. at the Mayor's Prayer Breakfast on
February 18. There are many opportunities to give back and be involved with
D.B. and certainly "Drumming for Kids" was a wonderful afternoon and a job well
done by the Lyons and the participants. On Saturday it was wonderful to see Tin
Kwo go through six championship rounds. The theater at Mt. SAC was packed
and it was a tremendous effort on the part of the Friends of the Library. It will be
great to see Tin go to Washington D.C. in June. Upcoming events include the 5K
fundraiser on Sunday and the March 18 Spotlight on the Arts at Mt. SAC.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
Regular City Council meeting at 7:30 p.m. in honor of hero's like Don Malkey and his
colleagues on the fire line in New Zealand as well as the hero's of the Sheriffs
Department, all of whom protect citizens on a daily basis.
MARCH 1, 2011 PAGE 8 CITY COUNCIL
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of , 2011.
STEVE TYE, MAYOR
,
Agenda No. 6.2
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JANUARY '13, 201,1
CALL TO ORDER:
Chairman House called the meeting to order at 7:00 p.m. in the*South Coast Air Quality
Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar,
California 91765.
PLEDGE OF ALLEGIANCE: Vice Chair Pincher led the Pledge of Allegiance.
ROLL CALL: Commissioners Ted Carrera, Jimmy Lin, Kenneth
Mok, Vice Chair Liana Pincher and Chair Kevin
House
Also Present: David Liu, Public Works Director; Rick Yee, Senior
Engineer; Kimberly Molina, Associate Engineer;
Christian , Malpica-Perez, Associate Engineer
(Traffic), and Marcy Hilario, Senior Administrative
Assistant
I. APPROVAL OF MINUTES:
A. Minutes of the December 9, 2010 regular meeting.
C/Lin moved, C/Carrera seconded, to approve the.December 9, 2010 minutes
as presented: Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Carrera, Lin, Mok, VC/Pincher,
Chair/House,
NOES: COMMISSIONERS: . None
ABSENT: COMMISSIONERS: None
II. PUBLIC COMMENTS: None
Ill. ITEMS FROM STAFF:
A.. Received.and Filed Traffic Enforcement"Updates for: .
1. Citations: October, November..and December 2010
2. Collisions: October, November and December 2.010
3, Street Sweeping: October;:November and December 2010
JANUARY 13, 2011 PAGE 2 T&T COMMISSION
IV. OLD. BUSINESS: None
V. NEW BUSINESS:
1
A. Citywide Speed Zone Survey Update — SE/Yee
SE/Yee presented staff's report and recommended that the Traffic and
Transportation Commission concur with staff to forward the attached speed
zone survey update to the City Council for adoption and amendment of the
City's Municipal Code.
C/Carrera asked if he understood correctly that staff concluded that the vertical
change on Brea Canyon Road outweighs the navigation around the railroad
crossings with respect to speed because he would assume the.opposite to be
true. SE/Yee explained that the reason for a reduced speed limit is due.to a
reduced line of sight from a vertical perspective. In response to C/Carrera,
SE/Yee stated that based on the criteria and approach used in the study, the
accidents reported are.mid-block accidents because the speed limit changes
are intended to address mid-block accidents. At intersections, the traffic
signals.are intended to address intersection-related accidents. There was no
analysis of the cause or conditions related to the accidents. The data was
collected and accident rates were used to render the judgments.
Chair/House pointed out a:couple of instances where the accident rate was
twice the norm.. PWD/Liu responded that staff. would look at the back-up
information, look. into the accident reports, and talk with the Sheriff's
Department as well as the traffic engineer to make sure that all issues are
comprehensively addressed. If improvements-are needed.or recommended in
certain areas, staff would bring those back to the Commission for. discussion'.
C/Li.n stated that the accident rate is actually very low according to the report
because the accident rate is one per one million.
By roll call vote, Commissioners: unanimously concurred with staff to forward
the.attached speed zone survey update to the City Council.for adoption and
amendment of the City's Municipal Code.
VI. ST
ATUS OF PREVIOUS ACTION ITEMS: .
SE/Yee stated that at the last commission meeting, VC/Pincher asked about the
speed limit along'Brea Canyon Road. He stated that even though the speed limit is
40 mph',the requirement for roadways adjacent to schools is 25 mph which is in effect
during school hours and enforced by the Sheriff's Department.
JANUARY 13, 2011 PAGE 3 T&T COMMISSION
V11. ITEMS FROM COMMISSIONERS:
VC/Pincher shared that driving to tonight's meeting, she observed there is a "no right
on red" sign at Brea Canyon Road at Pathfinder Road traveling west on Pathfinder
Road and she wondered.if it was a new permanent sign or temporary sign during
construction. AE/Molina responded that the sign was posted to accommodate
construction. Once the contractor begins work on the Brea Canyon Road Catch
Basin Project, they will close the No. 2 lane on Brea Canyon Road and the right-turn
only lane on WB Pathfinder Road at Brea Canyon Road. .
VC/Pincher stated that neighbors of hers as well as her husband are concerned about
what they perceive to be a considerable increase in what they believe to be cut-
through traffic. They also expressed concerns regarding observing a Metro Bus
traveling along northbound Brea Canyon Road approaching Pathfinder Road at peak
hours. PWD/Liu said he believed Metro had an express line that comes from Brea
Mall which exits at Brea Canyon.,Road and returns to the SR-57 north from'Pathfinder
Road. This bus stops at the park-and-ride lot in the morning and evening. PWD/Liu
was not aware of additional cut-through traffic; however, he said that staff would look.
into the matter and report back to the Commission.
C/Mok asked if there was. an update on the landslide mitigation along Sunset
Crossing Road. He wondered if, with the recent rains,there had been damage to City
streets or additional mudslides. . AE/Molina responded that repair of the Sunset
Crossing Road/Minnequa Drive landslide area is progressing. The first row of tie-
backs was completed on the upper bench and will begin the second row of tiebacks
on the lower bench next week. Due to the significant amount of rainfall throughout
the holidays, the schedule was pushed back a couple of weeks and full repair is now
anticipated for March. The homes will remain red-tagged until the Building Official
can evaluate the homes to assess what needs to be done to reM' bve the red tags:
Regarding additional mudslides; there was one significant hillside'that eroded onto
Diamond.Bar Boulevard on December 23rd. Crews were dispatched at 3:30 a.m.and
cleaned up the roadway. .The No. 2 lane on Diamond Bar Boulevard between Grand
Avenue and Steep Canyon Road was closed for most of the day; however, crews
were able to .open the road by afternoon rush hour. There are several private
properties throughout the City that experienced hillside erosion and staff is monitoring
those issues. Property owners have been notified by letter from the City. Since the
erosion took place on private property, it is the responsibility of each landowner to
repair their hillsides. With respect to the other damage to City streets, the City has
experienced. pavement.issues on some streets such as Sylvan Glen Road and
Armitos Place, both'of which will be repaired.
PWD/Liu stated that due to lack of funds, Caltrans has been unable to properly
mitigate the damage to the right-of-way slope abutting.Golden Springs Drive,at the
north end of the City limits. Staff continues its effortsto get.Caltrans to respond.
Chair/House stated that D.B. streets*are very well maintained in comparison to other..'
cities in the area.
JANUARY 13, 2011 PAGE 4 T&T COMMISSION
VIII. INFORMATIONAL ITEMS:
A. Traffic Signal Battery. Backup System Project—AE/Malpica-Perez reported
that the City's traffic consultant completed the configuration of the existing
eleven (11) battery backup systems, which gives staff the ability to gain full
access via the web browser. Staff .continues to work with the BBS
manufacturer and the City's IS Department to set up a paging/alarm system to
advise staff when the unit kicks in during the event of a power outage. As part
of the 2011 BBS Project, eleven (11) additional locations will be equipped with
BBS units. Staff received three (3) proposals for the design and construction
management services. Based on the evaluations, staff will be recommending
KOA-CBM Consulting as the most qualified traffic engineering consultant to
provide these services. Staff anticipates taking the contract to Council for
award in February.
B. Industry's Grand Avenue Bridge Widening/Interchange Project—SE/Yee
reported that there had not been much activity since the last Commission
meeting, except an update on a meeting scheduled for staff in the middle of
February.
C. SR57/60 Feasibility Study-SE/Yee explained that there has not been a lot
of movement on this project during the past month. Staff is considering
opportunities for grant funds to help pay for a planning study in order to move
the missing connectors portion of the Big Fix.
D. Environmental Enhancement Mitigation (EEM) Improvement Project —
SE/Yee explained that there have been plantings along Golden Springs Drive
between Adel Avenue and Gateway Center Drive, across from the local
Caltrans maintenance yard. The contractor is responsible for replacements
during the'three year maintenance period. The plantings on Brea Canyon
Road and Via Sorella have presented some difficulty and staff hopes to see
more activity in that area in March.
E. NTMP -- Briar Creek Road/Decorah Road NeighborhoodlWillow Creek
Neighborhood-SE/Yee stated that since meeting with the neighborhood last
month, the design work is near completion but because of the,immediate
proximity of Willbw Creek Road, staff felt it was necessary to collaborate and
cooperate with these projects and the residents have been notified of that
intention. Staff has a.consultant that is working on a concept plan for the .
Willow Creek Neighborhood traffic calming effort.
F. Lemon Avenue On/Off-Ramp Project - AE/Molina reported that the next
project development team meeting will be held.Thursday; January 20{h, at
which time there will be.updates from the designer. 'The full project design
should,be completed by the end of the month.
G. Residential Area -7/Zone 5 Road Maintenance Project—AE/Molina stated
that this week staff had a kick-off meeting with the consultant design team
from Onward Engineering and provideddirection for commencing.with the
design. The consultant anticipates having the design completed by March or
April so that staff can:go out to bid and award a contract prior to the end of this
fiscal year.
JANUARY 13, 2011 PAGE 5 T&T COMMISSION
H. Brea Canyon Road Drainage Improvement Project—AE/Molina indicated
that, in accordance with her last report, work was anticipated to begin on
January 3`d. However, due to heavy rains, the contractor was called to an
emergency project in Riverside and because rain was in the forecast for last
week, it was in the best interest to postpone work until this week. Crews were
on-site at the beginning of the week; however, as they began to lay out their
removals, they discovered conflicts which prompted small redesigns. These .
have been completed so that work can begin next Monday.
I. 2010-2011 CDBG Curb Ramp Project - AE/Molina reported that this is a
three-neighborhood project. The first, neighborhood is the Adel/Gerndal
neighborhood, located south of Golden Springs Drive and east of Brea Canyon
Road. The second neighborhood is the Calbourne neighborhood, located
north of Golden Springs Drive off of Calbourne Drive, on the western City limit,
and the third neighborhood is the Golden Prados neighborhood, located north
of Golden Springs Drive, off of Golden Prados Drive and Sabana Drive (near
the Diamond Bar Golf Course). Approximately 40 curb ramps are anticipated
to be completed. Currently, the majority of these neighborhoods have few or
no curb ramps; therefore, most of the 40 ramps will be new ramps with only a
few ramps subject to rehab. The bid opening was on December 21St. The City
received 16 bids. The engineer's estimate was $80,800 and the low bidder
came in at $62,000. The next highest bid was $69,000, with a significant
number of bids coming,in below the engineer's estimate. The low bidder is CJ
Construction and a contract will be presented to.the City,Council for approval
on January 18th. Staff is on a tight schedule to complete this project and
expend the funds in accordance with the CDC's requirement, .so staff
anticipates all work being completed no later than the end of February, if
possible.
C/Liin asked if the City would have to return any overage to CDC for.CDBG
funds received. AE/Molina explained that staff was including an approximate
25% contingency which is the highest possible amount without a contract
amendment. If Council approves the contingency amount, staff will authorize
a change.order to add mor6curb ramps to the neighborhoods so that the City
can fully expend the funds. C/Lin asked how staff would decide what
additional ramps would be done. AE/Molina responded that all ramps have to
be within the neighborhoods approved by the CDC. Staff would take into
consideration the current .design and include any other areas in those
j neighborhoods that can be upgraded. This would allow the: ability to add
ramps that were not previously identified.
PWD/Liu-stated that the design for the Traffic Signal Installation Project at SR-
57 on=off'ramps-at Brea Canyon Cutoff are complete:. Staff will advertise the
project beginning next week..We are hopeful that within the next two to three
months,there will be signalization providing improvements to motorists forthe
ramps.
PWD/Liu reported that last Tuesday, staff was visited by representatives from
the Federal Highway Administration'and Caltrans to review the City's records
JANUARY 13, 2011 . PAGE 6 T&T COMMISSION
and.documentation for stimulus funds that were received two years. ago.
B . , .
Based on their review, D. . is the third City in California to receive a gold star
and. a one-word statement.that the City's documentation was "excellent."
There were 300 projects reviewed in the State of California and D.B.was the
third City to receive the gold star. He offered kudos to AE/Molina and the
consultants who worked on that project.
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
PWD/Liu asked that Commissioners who plan to attend the Snowfest event place
themselves near the stage at 11:00 a.m. for the welcome speech and arrival of Flurry,
the sled penguin.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/House adjourned.the meeting at 7:50 p.m.
The foregoing minutes are hereby approved this 10 day of . �iR , 2011.
Respectfully,
David G. Liu, Secretary
Attest:
Ch rman Kevin House
Agenda No. 6 . 3
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
JANUARY 27, 2011
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:02 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Herndon led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew Herndon, .Benny Liang, Dave
Roberto, Vice Chairman Ted Owens and Chairman
Dave Grundy.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Supervisor; Lorry Meyer,
Recreation Specialist, and Marcy Hilario, Senior.
Administrative Assistant.
MATTERS FROM THE AUDIENCE: Irene Kim, 24231 Softwind Drive, shared that
she and her husband enjoy the wonderfully maintained trailssystem and she wondered
why the connector between the ridge trail and canyon trail was closed. It is her favorite
trail that offers wilderness and now she has to walk down through streets and homes to
get back to the trail.
CSD/Rose explained that the sign was posted because a person fell on the steepest
portion of the trail between Steep Canyon and the portion that goes over to the canyon
route. When staff contacted the Joint Powers Insurance Authority, the options were to
ignore the fact that someone fell because when someone uses the trail it considered
they are using a natural trail at their own risk or post that the section is closed. The City
Manager directed staff to close that portion of the trail about November 2010.
CSD/Rose agreed it would be a good idea to post information about an alternative route
because there is a neighborhood connection to Dare Court. 'In the meantime; staff has
j applied for two different grants for funding to mitigate the situation.n. -Even if the City is
successful in getting the grant, it will be a matter of time before staff is able to get plans
and specs and proceed with construction.
Mrs Kim explained how she felt it was unreasonable to penalize all trail users which
takes people: out of their way'and. out of nature for an additional 10-12 minutes for one
incident because everyone assumes responsibility and she and many'others use the
trail on a daily basis:
JANUARY 27, 2011 PAGE 2 P&R COMMISSION
C/Herndon suggested staff install signage indicating that trail users can "proceed at
their own risk" on any questionable areas.
CALENDAR OF EVENTS: As presented in the agenda and read by CSD/Rose.
CONSENT CALENDAR
1.1 Approval of Minutes for the Regular Meeting of November:18, 2010 as
submitted.
Motion by C/Herndon, second by VC/Owens. Without objection, the
motion.was so ordered with C/Liang abstaining.
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report.
C/Herndon asked if there was any indication that Mt. SAC will be backing
away from their support due to budget cuts. RS/Meyer responded that
they have backed off only to the degree that they stopped supporting
some of the summer classes, but not in total.
2.1.1 PowerPoint Presentation -Seniors Clubs - RS/Meyer
RS/Meyer shared program activities about the Diamond Bar Senior Club.
In regards to senior softball, Chair/Grundy asked who the teams would
play against. RS/Meyer responded that they are participatingin an inter
city senior softball league that has been in existence for several years.'
VC/Owens asked the age-range for the senior softball league and
RS/Meyer responded 50-80 years of age. VC/Owens asked` what
percentage of participants were D,B. residents and RS/Meyer said she did
not know because the program is open to the public - D.B. and
surrounding areas. She said she would get the numbers for VC/Owens.
C/Herndon asked when the teams play and RS/Meyer said the first
practice meeting and league meeting.would be in. Marchand games begin
in May on Thursdays at 10:00 a.m. C/Herndon complimented RS/Meyer .
on a great job with the senior programs.
j2.2 Parks Report— PMS/Jordan
In regard to the issue of copper wire theft in. the parks,
Chair/Grundy asked when-the copper wirewas-replaced, if the area
could be made more secure to prevent future
thefts. PMS/Jordan.
responded that staff will fabricate something to limit access. to the
p g
wire:
i
JANUARY 27, 2011 PAGE 3 P&R COMMISSION
C/Herndon said he noticed there was graffiti in many areas.
PMS/Jordan responded that the report was slightly skewed
because the report incorporates the last two months and the
incidents have been relatively small. C/Herndon asked about the
park walk-thrus and what the status was of the needed repairs.
PMS/Jordan responded that he will follow up and report back at
next month's meeting.
2.2.1 Power Point Presentation — California Conservation Corp (CCC)
C/Herndon asked how staff makes contact with the Corp and how
often they are available. PMS/Jordan said it is good to plan ahead
and, as fire season approaches the CCC gets very busy. This is
primarily because when there is a large fire, CCC personnel are
called out to set up the camps for the fire crews. Staff tries to
schedule them before the fire season. C/Herndon asked how often
the City uses the CCC and PMS/Jordan responded, "once a year."
VC/Owens asked if there had been any accidents involving the
kids. PMS/Jordan responded that he .was not aware of any
accidents. VC/Owens asked if the supervision of the kids was
good and PMS/Jordan responded .that it is excellent. These kids
are very polite, hard working and great to be around'.
C/Roberto asked how Sycamore.Canyon Park faired during the
rainstorm. PMS/Jordan responded that there was flooding in the
playground area and more wood chips were washed away. He is
apprehensive about ordering wood chips at this time in case of
more storms; however, staff has money allocated for the repairs.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 2011 CPRS Conference in Sacramento — March 8 through 11.
C/Roberto indicated he might wish to attend. All other Commissioners
indicated they were not planning to attend.
5. ANNOUNCEMENTS:
C/Liang wished everyone a Happy New Year, and said he looked forward-to a
good year with good projects.
C%Roberto wished. everyone a Happy New Year and hoped it would be a
wonderful year for the.City and for Parks and Recreation.
JANUARY 27, 2011 PAGE 4 P&R COMMISSION
C/Herndon asked why there were no CIP reports this evening. CSD/Rose
shared there had been no activity and there maybe activity to report at the next
meeting. C/Herndon said he read that the City of Claremont had applied for,
grants to purchase a large piece of property and wondered if this was something
D.B. could look into. CSD/Rose said there are grants available; however, large
pieces of property usually cost millions of dollars. He will look into the matter and
report back to the Commission. C/Herndon thanked staff for a great job.
VC/Owens said he supported trails signage: CSD/Rose said there are signs at
each trail entry advising people to use the trails at their own risk and JPIA said .
that the signs were sufficient. If the City were to install signs at the spot
discussed this evening, JPIA stated that D.B. would have to install signs at every
other similar spot as well. VC/Owens. asked why the Washington. Street Mini
Park grant was denied. CSD/Rose responded that the biggest issue was that one
of the criteria for the grant was that the park needed to be in a low and moderate,
income area of the community. D.B. has no low and moderate income areas;
therefore, it was a section of the grant that D.B. scored lower on within the
application. VC/Owens apologized for not making it to the Snowfest.
i
Chair/Grundy said there was a great turnout for the Snowfest. It was a warm day
and lots of residents attended. He asked whether the snow melted faster due to
the high temperature. CSD/Rose responded that he did not believe that it melted
any faster. The snow survived the day until 4:00 p.m., with all runs still going.
Chair/Grundy asked the status of the Parks Master Plan. CSD/Rose said he met
with CM/DeStefano on Monday to discuss the Parks Master Plan and his. biggest
concern remains not having a funding mechanism to implement many of the
recommendations in the.plan. He believes the City Manager plans to wait to see
if the CFD/NFL makes a decision regarding the proposed NFL Stadium project
by May, and if that project moves forward, it could provide a funding mechanism
for the Parks Master Plan. Chair/Grundy asked if CSD/Rose had any ideas
about how to move this forward. Chair/Grundy asked if the Commissioners could
dialogue with Council about advancing the plan. . CSD/Rose said that each
Commissioner is an advisor to his or her Councilmember and may speak with
them about any issues of concern. Chair/Grundy asked each Commissioner to
speak with his.or her Councilmember to see what their thoughts are regarding
how the plan might be moved forward and when.
C/Herndon asked if there was an update on the new City Hall. CSD/Rose
responded that the plans are being developed for the tenant improvements. The
- conceptual design was completed and construction documents should be
completed in April or May. At. that time the project will go out to bid. Staff is
scheduled to move into the building by the end of December.
Chair/Grundy asked that the next agenda include park walk-thrust He said he
appreciates everything staff is doing and all of theprograms available to: the
public.
CSD/Rose said he would address ,tonight's public comment at the next'
Commission meeting, scheduled for February 24.
JANUARY 27, 2011 PAGE 5 P&R COMMISSION
VC/Owens.asked for a park walk-thru punch list update for the February meeting.
ADJOURNMENT: ;C/Herndon moved, C/Roberto seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 8:07 p.m.
The foregoing minutes are hereby approved this'41 day of � � dA , 2011.
Respectfully mitted,
DOSE, SECRETARY
Attest:
DAVE GR Y G AIRM N
Agenda # 4
Meeting Date: March 15, 2011
CITI
_ _ i+ _......,..._
CITY COUNCIL AGENDA REPORT
hPORI,�
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manager
TITLE: Ratification of Check Register dated February 24, 2011 through March 9,
2011 totaling $ 1,213,016.19.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of$ 1,213,016.19 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated February 24, 2011 through March
j 9, 2011 for $ 1,213,016.19 is being presented for.ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
David Doyle
Assistant City Manager
REVIEW
Assistant Ci Ma ger
Attachments: Affidavit and Check Register—2/24/11 through 3/09/11.
jCITl\
tn
� C �l'f.'g7iPt 11t 1C11�
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated February 24, 2011 through March 9, 2011 has been audited and
is certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description Amount
General Fund $1,006,411.44
Com Org Support Fund $3,100.00
Prop A-Transit Fund 6,737.13
Prop C-Transit Tax Fund 42,107.14
Integrated Waste Mgt Fund 16,604.75
Park& Facility Dev Fund 7,700.00
Com Dev Block Grant Fund 2,088.94
Narcotics Asset Forfeit 8,586.48
LLAD 38 Fund 11,939.44
LLAD 39 Fund 11,610.95
LLAD 41 Fund 4,143.87
Capital Imp Projects Fund 86,498.55
Computer Eq Repl Fund 5,487.50
$1,213,016.19
Signed:
David Doyle
Assistant City Manager
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund(Dept Acct# Amount Total Check Amount
3/3/2011 030311M UNION BANK OF CALIFORNIA,NA LEASE PYMNT-DBC MAR 2011 0014090 42140 1 26,659.041 $26,659.04
3!3/2011 11-PP 05 PAYROLL TRANSFER PIR TRANSFER-11/PP 05 001 10200 149,274.57 $167,625.72
3/3/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 05 112 10200 5,523.78
313/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 05 113 10200 6,196.49
3/3!2011 PAYROLL TRANSFER PIR TRANSFER-11/PP 05 115 10200 5,795.80
3/3/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 05 125 10200 835.08
2/24!2011 93258 ACCESS CONTROL SECURITY SECURITY SVCS-DBC FEB 0015333 45010 484.95 $484.95
2/24/2011 93259 ALL CITY MANAGEMENT SERVICES JCROSSING GUARD SVCS-JAN 1 0014411 45410 5,870.611 $5,870.61
2/24/2011 93260 AMERITECH BUSINESS SYSTEMS INC REPLACE COPIER-DBC 5304070 46230 5,487.50 $5,487.50
2/24/2011 93261 CHARLES ANDREU JPKNG CITATION HEARING-FEB 1 0014411 45405 1 245.00 $245.00
2/24!2011 93262 JOHN E BISHOP CONTRACT CLASS-WINTER 0015350 45320 582.00 $582.00
2!24/2011 93263 BLAIR AND ELEANOR BARNES REFUND-PERMIT 001 34620 25.00 $25.00
2(24/2011 93264 CALIFORNIA ASSOCIATION OF SR SVCS C MEMBERSHIP DUES-FY 2011 1 0015350 1 42315 50.00 $50.00
2/24/2011 93265 TRACY CAI REFUND-EN 10-709 001 1 23012 500.00 $500.00
2/24!2011 93266 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES-HERITAGE PK 0015340 41200 169.57 $169.57
2/24/2011 1 93267 ALFONSO CAMACHO FACILITY REFUND-DBC 1 001 1 36615 400.00 $400.00
2(24!2011 93268 MAGDALENA D CARLSON REFUND-PERMIT 001 34620 25.00 $25.00
2(2412011 1 93269 HECTOR CASILLAS FACILITY REFUND-DBC 001 23002 500.00 $500.00
2124120111 93270 EDW GOVERNMENT INC. ANNL MAI4T-ADOBE SOFTWARE 1 0014070 42205 314.90 $314.90
2/24/2011 1 93271 CITY OF WEST COVINA FORENSIC SVCS-OCT-DEC 10 0014411 1 45401 1 325.00 $325.00
2/24/2011 1 93272 JCJ CONCRETE CONSTRUCTION INC IRETENTIONS PAYABLE 250 1 20300 1 -4,067.20 $36,604.80
Page 1
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
2/24/2011 93272... CJ CONCRETE CONSTRUCTION INC CDBG-CURB RAMP PROJ 2505510 46420 40,672.00 $36,604.80...
2/24/2011 93273 CLEARWIRE LEGACY LLC REFUND-EN 10-718 001 23012 500.00 $163.00
2/24/2011 CLEARWIRE LEGACY LLC ENPERM FEE-EN 10-718 _T 001 34620 -337.00
2/24/2011 1 93274 PATRICIA DADAY RECREATION REFUND 1 001 1 34730 47.00 $47.00
2/24/2011 1 93275 DAY&NITE COPY CENTER 1PRINT SVCS-EN 07-560 1 001 23012 1 65.85 $65.85
2/24/2011 1 93276 ICAROL DENNIS PROF.SVCS-SS/CC MTG 10014030 1 44000 200.001 $200.00
2/24/2011 93277 JDH MAINTENANCE JANITORIAL SVCS-DBC 0015333 45300 12,250.83 $12,986.00
2/24/2011 DH MAINTENANCE JANITORIAL SVCS-PARKS 0015340 42210 735.17
2/24/2011 1 93278 DIAMOND BAR FRIENDS OF THE LIBRARY COMM ORG FUND-WINE SOIREE 0114010 1 42355 1 1,500.00 $1,500.00
2/24/2011 93279 DIANA CHO&ASSOCIATES CONSULTANT SVCS-CDBG JAN 1255215 44000 920.00 $920.00
2/24/2011 93280 DIVERSIFIED PARATRANSIT INC HOLIDAY RIDE-JAN 2011 1125553 45315 98.00 $36,008.65
2/24/2011 DIVERSIFIED PARATRANSIT INC DIAMOND RIDE SVCS-JAN 11 1135553 45529 35,910.65
2/24/2011 1 93281 JDMS CONSULTANTS CIVIL ENGINEERS INC CDBG-CURB RAMP PROJ 12505510 1 46420 1 14,470.001474770.00
2/24/2011 1 93282 JENVIRONMENTAL RESOLUTIONS INCREFUND-PERMIT 001 34620 25.00 $50.00
2/24/2011 ENVIRONMENTAL RESOLUTIONS INC REFUND-PERMIT 001 34620 25.00
2/24/2011 1 93283 BLANCA ESPINOZA RECREATION REFUND 001 1 34780 1 57.00 $57.00
2/24/2011 93284 EXCEL LANDSCAPE MAINT SVCS-PATHFINDER 1385538 45500 110.00 $27,582.82
2/24/2011 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 38 1385538 45500 11,718.00
2/24/2011 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 39 1395539 45500 11,610.95
2/24/2011 EXCEL LANDSCAPE LANDSCAPE MAINT-DIST 41 1415541 45500 4,143.87
2/24/2011 93285 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-GENERAL 0014090 42120 17.18 $69.38
2/24/2011 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 10-405 001 23010 17.40
2/24/2011 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL-FPL 10-390 001 23010 34.80
Page 2
............ . ....
City of Diamond Bar - Check Register'02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
2/24/2011 93286 IFEDEX EXPRESS MAIL-GENERAL 0014090 42120 145.971 $145.97
2/24/2011 93287 GO LIVE TECHNOLOGY INC PROF.SVCS-CNIEW 2/18 001 23005 1,125.00 $1,125.00
2/2412011 93288 IGRAFFITI CONTROL SYSTEMS IGRAFFITI REMOVAL-JAN 2011 0015230 45520 5,200.00 $5,200.00
2/24/2011 93289 INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 2010-402 001 23010 363.40 $1,576.80
2/24/2011 INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 2010-390 001 23010 472.60
2/24/2011 INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 2006-197 001 23010 348.00
2/24/2011 INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 2006-197 001 23010 392.80
—T1
2!24!2011 93290 INLAND VALLEY HUMANE SOCIETY ANIMAL CONTROL-MAR 11 0014431 45403 9,065.00 $10,315.00
2/24/2011 INLAND VALLEY HUMANE SOCIETY FACILITY ASSESSMENT-MAR 0014431 45403 1,250.00
2/24/2011 93291 KEITH JOHNSON ENTERTAINMENT-SR DANCE 0015350 1 45300 1 350.001 $350.00
2/24/2011 93292 JUDICIAL DATA SYSTEM CORP IPARKING CITE ADMIN-JAN 11 00144111 45405 1 1•,108.56 $1,108.56
2124!2011 1 93293 1K&B ENGINEERING REFUND-EN 10-677 001 23012 1,000.001 $1,000.00
2/24/2011 1 93294 KLEINFELDER WEST INC REFUND-PERMIT 001 1 34620 1 25.00 $25.00
2/24/2011 93295 L&G CABLE CONSTRUCTION INC REFUND-PERMIT 001 34620 25.00 $50.00
2/24/2011 L&G CABLE CONSTRUCTION INC REFUND-PERMIT 001 34620 25.00
2/24/2011 93296 MICHAEL LACABANNE REFUND-PERMIT 001 34620 1 25.001 $25.00
2/2412011 93297 LANCE,SOLL&LUNGHARD LLP PROF.SVCS-AUDITING 0014050 44010 1 2,640.00 $2,640.00
2124/2011 1 93298 ILORBEER MIDDLE SCHOOL COMM ORG FND-EVENING/STRS 01140101 42355 1 100.001 $100.00
2/24/2011 93299 LOS ANGELES COUNTY MTA MTA TAP PASSES-JAN 2011 1125553 1 45535 120.00 $150.00
2!24!2011 LOS ANGELES COUNTY MTA CITY SUBSIDY-JAN 2011 1125553 45533 30.00
2/24/2011 93300 LPA INC PROF.SVCS-NEW C/HALL JAN 0014093 440, 3.281 $3,143.28
2/2412011 1 93301 MISS DIAMOND BAR PAGEANT INC COMM ORG FUND-MAR 2011 0114010 42355 1,500.001 $1,500.00
Page 3
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
212412011 93302 NANCY H WANG&NAI CHUNG CHENG REFUND-EN 11-721 001 23012 500.00 $163.00
2/24!2011 NANCY H WANG&NAI CHUNG CHENG ENPERM CHRG-EN 11-721 001 23012 -337.00
2/24!2011 93303 MEI FONG NGUI FACILITY REFUND-DBC 001 1 23002 1 450.00 $450.00
2/24/2011 93304 OFFICEMAX INC SUPPLIES-P/INFO 0014095 41200 197.22 $4,635.54
2/24/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015310 41200 13.32
2/24/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015333 41200 192.17
2/24/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015333 41200 177.36
2/24/2011 OFFICEMAX INC SUPPLIES-FINANCE 0014050 41300 108.91
2/24/2011 OFFICEMAX INC SUPPLIES-HIR 0014060 41200 49.65
2/24/2011 OFFICEMAX INC MEMO CREDIT-H/R 0014060 41200 -24.83
2/24/2011 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 18.97
2/24/2011 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 60.45
2/24/2011 OFFICEMAX INC SUPPLIES-PLNG 0015210 41200 20.90
2/24/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 308.62
2/24/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 173.90
2/24/2011 OFFICEMAX INC SUPPLIES-DBC 0015333 41200 305.12
2/2412011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015350 41200 189.56
2/24/2011 OFFICEMAX INC SUPPLIES-PlWORKS 0015510 41200 23.87
2/24/2011 OFFICEMAX INC SUPPLIES-P/WORKS 0015510 41200 72.42
2/24/2011 OFFICEMAX INC SUPPLIES-COMM SVCS 0015350 41200 195.43
2/24/2011 OFFICEMAX INC SUPPLIES-PMORKS 0015510 41200 43.88
2/24/2011 OFFICEMAX INC SUPPLIES-CMGR 0014030 41200 58.32
2/24/2011 OFFICEMAX INC SUPPLIES-I.T. 0014070 41200 54.86
2/24/2011 OFFICEMAX INC MEMO CREDIT-P/INFO 0014095 41200 -51.56
2/24/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 1,182.30
2/24/2011 OFFICEMAX INC SUPPLIES-GENERAL 0014090 41200 1,264.701 1
2/24!2011 93305 OLYMPIC STAFFING SERVICES ITEMP SVCS-COM DEV 2/3111 1 0014060 1 44000 1 158.881 $158.88
2/24/2011 93306 FERNANDO OROZCO RECREATION REFUND 001 34780 57.00 $57.00
2!24!2011 93307 IPACIFIC TELEMANAGEMENT SERVICES IPAY PHONE SVCS-PARKS 1 0015340 1 42125 495.84 $495.84
Page 4
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
2/24/2011 93308 SAE NY PARK FACILITY REFUND-HERITAGE 001 23002 200.00 $200A0
2/24/2011 93309 PERS HEALTH MAR 2011-HEALTH INS PREM 001 21105 32,613.10 $33,288.50
2/24/2011 PERS HEALTH MAR 2011-HEALTH INS PREM 0014090 40086 540.00
2/24/2011 PERS HEALTH MAR 2011-HEALTH INS PREM 0014060 40093 135.40
2/24/2011 93310 PUBLIC STORAGE#23051 FACILITY RENTAL-UNIT 2153 0014090 42140 259.00 $518.00
2/24/2011 PUBLIC STORAGE#23051 IFACILITY RENTAL-UNIT 2145 0014090 42140 259.00
2/24/2011 92,311 R F DICKSON COMPANY INC ST SWEEPING SVCS-DEC/JAN 0015554 45501 19,833.80 $26,807.77
2/24/2011 R F DICKSON COMPANY INC DEBRIS DIVERSION SVCS-DEC 1155515 45500 6,973.97
2/24/2011 93312 JAYSON RAMISCAL REFUND-PERMIT 001 1 34620 25.00 $25.00
2/24/2011 1 93313 IREGIONAL CHAMBER OF COMMERCE SERVICE CONTRACT-MAR 11 0014096 1 45000 1 1,000.001- $1,000.00
2/24/2011 93314 REINBERGER PRINTWERKS PRINT SVCS-BUS CARDS 0014095 1 42110 142.68 $142.68
2/24/2011 93315 KARLA RODRIGUEZ IFACILITY REFUND-DBC 001 36615 400.00 $400.00
2/24/2011 93316 CYNTHIA SANTANA FACILITY REFUND-SYC CYN 001 36625 25.00 $75.00
2/2412011 CYNTHIA SANTANA FACILITY REFUND-SYC CYN 001 23002 50.00
2/24/2011 93317 SMART&FINAL SUPPLIES-SNOW FEST 0015350 41200 325.06 $980.85
2/24/2011 SMART&FINAL SUPPLIES-DB4 YOUTH 0015350 41200 413.28
2/24/2011 SMART&FINAL SUPPLIES-SR BINGO 0015350 41200 242.51
2/24/2011 93318 SO COAST AIR QUALITY MGT DISTRICT EMISSION FEES-DBC 0015333 42210 109.00 $402.21
2/2412011 SO COAST AIR QUALITY MGT DISTRICT ELEC GENERATOR DIESEL 0015333 42210 293.21
2/24/2011 1 93319 SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 38 1385538 1 42126 86.95 $86.95
2/24/2011 93320 STANDARD INSURANCE OF OREGON MAR 11-STD/LTD 001 21112 1,679.95 $3,007.56
2/24/2011 STANDARD INSURANCE OF OREGON MAR 11-LIFE INS PREMS 001 21106 1,039.61
2/24/2011 STANDARD INSURANCE OF OREGON MAR 11-SUPP LIFE INS PREM 001 21106 288.00
Page 5
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
2124/2011 93321 TENNIS ANYONE CONTRACT CLASS-WINTER 0015350 1 45320 3,700.20 $3,700.20
2/24/2011 93322 THE COMDYN GROUP INC PROF.SVCS-GIS 2/11 0014070 1 44000 1 963.34 $963.1-4-71
2/24/2011 93323 THE GAS COMPANY GAS SVCS-HRTG COMM CTR 0015340 42126 148.68 $994.34
2/24/2011 THE GAS COMPANY GAS SVCS-NEW CITY HALL 0014093 42126 32.23
2/24/2011 THE GAS COMPANY GAS SVCS-DBC 0015333 42126 813.43
2/24/2011 93324 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 2010-402 001 23010 361.28 $1,563.80
2/24/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 2006-197 001 23010 350.24
2/24/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 2010-251 001 23010 379.22
2/24/2011 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 2010-390 001 23010 473.06
2/24/2011 1 93325 ITIME WARNER MODEM SVCS-COUNCIL 0014010 42130 50.99 $50.99
2/24/2011 93326 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC FEB 0015333 45300 5,645.47 $30,249.58
2/24/2011 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS FEB 1 0015340 45300 1 24,604.11
2/24/2011 93327 VERIZON CALIFORNIA PH.SVCS-DIAL IN MODEM 0014090 42125 78.52 $222.02
2/24/2011 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 106.49
2/24/2011 VERIZON CALIFORNIA PH.SVCS-DATA MODEM 0014090 42125 37.01
2/24/2011 1 93328 TINA VIERTELL FACILITY REFUND-HERITAGE 001 23002 1 200.001 $200.00
2/24/2011 1 93329 VISION SERVICE PLAN IMAR2011-VISION PREMS 001 21107 1,241.68 $1,241.68
2/24/2011 93330 W.W.GRAINGER INC. SUPPLIES-PARKS 0015340 41200 85.61 $104.60
2/24/2011 JW.W.GRAINGER INC. SUPPLIES-PARKS 0015340 41200 18.99
2124!20111 93331 IWALNUT VALLEY KIWANIS CLUB IFACILITY REFUND-DBC 001 23002 500.00 $500.00
2/24/2011 1 93332 IWALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL-FALL 10 0015350 1 42140 302.40 $302.40
2/24/2011 93333 WAXIE SANITARY SUPPLY SUPPLIES-PARKS 0015340 1 41200 316.80 $316.80
2/24/2011 93334 WEST COAST ARBORISTS INC TREE MAINT SVCS-JAN 2011 0015558 45509 1 6,886.20 $6,886.20
Page 6
City of Diamond. Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
2/24/2011 93335 THERESA WINECKI CONTRACT CLASS-WINTER 0015350 45320 1 1,158.00 $1,158.00
2/24/2011 1 93336 IWORLDWIDE BINGO SUPPLIER SUPPLIES-SR BINGO 11255215 1 41200 1 333.86 $333.86
2/24/2011 1 93337 LPA INC JARCHITECTURAL SVCS-JAN 11 1 0014093 1 44000 1 9,819.96 $9,819.96
3/1/2011 1 93338 CAROL A HERRERA PER DIEM-NLC'S LEADERSHIP 0014010 1 42330 420.00 $420.00
3/3/2011 93339 ADVANTEC CONSULTING ENGINEERS INC PROF.SVCS-EN 11-720 001 23012 980.00 $2,210.00
3/3/2011 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE-EN 11-720 001 23012 176.40
3/3/2011 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEE-EN 11-720 001 34650 -176.40
3/3/2011 ADVANTEC CONSULTING ENGINEERS INC TRFFC ENGR SVCS-JAN 2011 0015551 45222 1,230.00
3/3/2011 1 93340 JALL CITY MANAGEMENT SERVICES ICROSSING GUARD SVCS-FEB 0014411 45410 6,254.31 $6,254.31
3/312011 1 93341 JAMERICAN PUBLIC WORKS ASN IMEMBERSHIP DUES-K MOLINA 0015551 1 42315 1 181.25 $181.25
3/3/2011 1 93342 CHRISTINE ANN ANGELI CONTRACT CLASS-WINTER 0015350 1 45320 1 63.00 $63.00
31312011 93343 ARROWHEAD EQ RENTAL-DBC 0015333 42130 12.06 $54.80
3/3/2011 ARROWHEAD WATER SUPPLIES-DBC 0015333 41200 42.74
3/3/2011 1 93344 AT&T MOBILITY CELL CHRGS-CMGR 0014030 42125 53.09 $53.09
3/3/2011 1 93345 BANK OF SACRAMENTO RETENTIONS PAYABLE 250 20300 1,295.83 $1,295.83
3/3/2011 1 93346 BENESYST 3/4/11-P!R DEDUCTIONS 001 21105 699.76 $699.76
3/3/2011 1 93347 ELAINE CADZOW FACILITY REFUND-DBC 001 23002 350.00 $350.00
313/2011 93348 TED A CARRERA T&T COMM-2/10 1 0015510 1 44100 45.00 $45.001-
3/3/2011 1 93349 ICYNTHIA CASTANON FACILITY REFUND-REAGAN 001 1 23002 50.00 $50.00
3/3/2011 1 93350 ICOMLOCK SECURITY GROUP SUPPLIES-DBC 0015333 41200 94.61 $94.61
3/3/2011 1 93351 DA HULA STUDIO ICONTRACT CLASS-WINTER 0015350 45320 180.00 $180.00
Page 7
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3/3/2011 1 93352 DAPEER ROSENBLIT&LITVAK LLP LEGAL SVCS-JAN 2011 0014020 44023 9,868.26 $9,868.26
3/3/2011 93353 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL 2009-377 001 23010 656.54 $3,053.54
3/3/2011 DAVID EVANS AND ASSOCIATES INC LANDSCAPE DSGN-LEMON 0015510 R45221 2,397.00
3/3/2011 93354 1 DAY&NITE COPY CENTER PRINT SVCS-COMM SVCS 0015350 1 42110 1 793.49 $793.49
3/3/2011 93355 VANESSA DEL REAL FACILITY REFUND-DBC 001 36615 1 400.00 $400.00
3/3!2011 93356 1 DELTA CARE USA MAR 2011-DENTAL PREMIUMS 001 1 21104 1 263.44 $263.44
3/3/2011 1 93357 DELTA DENTAL MAR 2011-DENTAL PREMIUMS 1 001 1 21104 1 3,583.27 $3,583.27
3/3/2011 93358 CAROL DENNISPROF.SVCS-PLNN COMM 0015210 44000 50.00 $125.00
3/3!2011 CAROL DENNIS PROF.SVCS-T&T MTG 0015510 44000 75.00
31312011 1 93359 DEPARTMENT OF JUSTICE FINGERPRINT SVCS-H/R 0014060 42345 43.00 $43.00
3/3/2011 1 93360 DIAMOND BAR FRIENDS OF THE LIBRARY AD-ANNL WINE SOIREE 0014030 42115 300.00 $300.101
3!3/2011 1 93361 DIVERSIFIED PRINTERS PRINT SVCS-CITY NEWS MAR 0014095 44000 1 6,831.00 $6,831.00
3/3/2011 1 93362 DMS CONSULTANTS CIVIL ENGINEERS INC LANDSCAPE SVCS-PTHFNDER 2505510 R46420 4,180.00 $4,180.00
3/3/2011 1 93363 EMERALD LANDSCAPE SERVICES INC LANDSCAPE MAINT-FEB 11 0014093 42210 43.66 $43.66
3/3/2011 1 93364 ENVIRONMENTAL RESOLUTIONS INC REFUND-EN 10-703 001 23012 3,539.80 $3,539.80
3!3!2011 93365 EVERGREEN INTERIORS REPLANTING-DB LIBRARY 0014090 42210 50.00 $699.00
3/3/2011 EVERGREEN INTERIORS PLANT SVCS-DBC FEB 2011 0014090 42210 230.00
3/3/2011 EVERGREEN INTERIORS PLANT SVCS-LIBRARY 0014090 42210 107.00
3/3/2011 EVERGREEN INTERIORS PLANT SVCS-DBC FEB 11 0015333 45300 177.00
3/3/2011 EVERGREEN INTERIORS PLANT SVCS-HERITAGE 0015340 42210 135.00
3/3/2011 1 93366 FEDEX EXPRESS MAIL-GENERAL 0014090 42120 246.87 $246.87
Page 8
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3/3/2011 93367 KELLY FORSTER FACILITY REFUND-SYC CYN 001 23002 50.00 $50.00
3/3/2011 1 93368 GATEWAY CORPORATE CENTER ASSOC JASSOCIATION DUES-MAR 0014093 1 42210 1,785.00 $1,785.00
3/3/2011 93369 WENNY GUNAWAN IFACILITY REFUND-PANTERA 1 001 1 23002 50.001 $50.00
3/3/2011 93370 HALL&FOREMAN, INC. PROF.SVCS-EN 07-555 001 23012 143.75 $6,816.43
3/3/2011 HALL&FOREMAN, INC. ADMIN FEE-EN 07-555 001 23012 35.94
3/3/2011 HALL&FOREMAN, INC. ADMIN FEE-EN 07-555 001 34650 -35.94
3/3/2011 HALL&FOREMAN,INC. PROF.SVCS-EN 07-598 001 23012 143.75
3/3/2011 HALL&FOREMAN,INC. ADMIN FEE-EN 07-598 001 23012 35.94
3/3/2011 HALL&FOREMAN,INC. ADMIN FEE-EN 07-598 001 34650 -35.94
3/3/2011 HALL&FOREMAN,INC. PROF.SVCS-PLAN CHECK 0015551 R45223 5,861.30
3/3/2011 HALL&FOREMAN,INC. PROF.SVCS-INSPECTIONS 0015510 R45227 157.47
3/3!2011 HALL&FOREMAN,INC. PROF.SVCS-INSPECTIONS 0015510 R45227 117.31
3/3/2011 HALL&FOREMAN, INC. PROF.SVCS-INSPECTIONS 0015510 45227 200.85
3/3/2011 HALL&FOREMAN, INC. PROF.SVCS-PLAN CHECK 0015510 45227 192.00
3/3/2011 93371 SENETI HERNANDEZ FACILITY REFUND-DBC 001 23002 1 350.001 $350.00
3/3/2011 1 93372 IHINDERLITER,DE LLAMAS&ASSOCIATES CONTRACT SVCS-1ST QTR 0014090 44010 900.00 $4,165.18
3!3l20i 1 HINDERLITER,DE LLAMAS&ASSOCIATES AUDIT SVCS-SALES TAX 3RD 0014090 44010 3,265.18
3/3/2011 1 93373 IKEVIN HOUSE T&T COMM-2/10 0015510 44100 45.00 $45.00
3/3/2011 1 93374 INLAND EMPIRE MAGAZINE AD-DBC MAR 2011 0014095 1 42115 995.001 $995.00
313/2011 93375 JINLAND EMPIRE STAGES TRANSPORTATION-EXCURSION 1125350 45310 822.00 $1,767.00
3!3/2011 INLAND EMPIRE STAGES EXCURSION-SANTA ANITA 0015350 45310 945.00
3/3/2011 93376 INLAND VALLEY DAILY BULLETIN LEGAL AD-FPL 2010-386 001 23010 370.40 $696.00
3!3/2011 INLAND VALLEY DAILY BULLETIN AD-G/PLN HOUSING ELEMNT 0015210 42115 325.60
3/3/2011 1 93377 IK&B ENGINEERING REFUND-EN 10-676 001 23012 1 1,000.00 $1,000.00
3/3/2011 1 93378 IKIDS CAN DO GYMNASTICS CONTRACT CLASS-WINTER 1 0015350 1 45320 1 $180.00
Page 9
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3/3/2011 93379 KWANG HO LEE PLNG COMM-1/11,2/8 0015210 44100 130.00 $130.00
313/2011 93380 LEIGHTON&ASSOCIATES, INC. PROF.SVCS-EN 06-543 001 23012 546.26 $3,461.29
3/3/2011 LEIGHTON&ASSOCIATES, INC. ADMIN FEE-EN 06-543 001 23012 98.33
3/3/2011 LEIGHTON&ASSOCIATES, INC. ADMIN FEE-EN 06-543 001 34650 -98.33
3/3/2011 LEIGHTON&ASSOCIATES, INC. PROF.SVCS-EN 10-699 001 23012 345.00
3/3/2011 LEIGHTON&ASSOCIATES, INC. ADMIN FEE-EN 10-699 001 23012 62.10
3/3/2011 LEIGHTON&ASSOCIATES, INC. ADMIN FEE-EN 10-699 001 34650 -62.10
3/3/2011 LEIGHTON&ASSOCIATES, INC. PROF.SVCS-EN 10-669 001 23012 2,570.03
3/3/2011 LEIGHTON&ASSOCIATES,INC. ADMIN FEE-EN 10-669 001 23012 462.61
3/3/2011 LEIGHTON&ASSOCIATES,INC. ADMIN FEE-EN 10-669 001 34650 -462.61
3/3/2011 1 93381 ILEXISNEXIS MATTHEW BENDER PUBLICATIONS-SHERIFF 0014411 141200 41.12 $41.12
3/3/2011 93382 jLfANA PINCHER IT&T COMM-2/10 0015510 1 44100 45.00 $45.00
3/3/2011 1 93383 SHERI LIEBE CONTRACT CLASS-WINTER 0015350 45320 210.00 $210.00
3/3/2011 93384 IJIMMY LIN PLNG COMM-2/8 0015210 1 44100 1 65.00 $65.00
3!3!2011 93385 LOS ANGELES COUNTY SHERIFF'S DEPT. STAR DEPUTY SVCS-JAN 11 1279915 49001 8,586.48 $423,520.57
3/3/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. TRANSIT SALES-JAN 2011 1125553 45402 143.35
3/3/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. CONTRACT SVCS-JAN 2011 0014411 45401 405,410.26
3/3/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. CALVARY CHAPEL-JAN 2011 0014411 45402 8,725.47
3/3/2011 LOS ANGELES COUNTY SHERIFF'S DEPT. HELICOPTER SVCS-JUNE 2010 0014411 45401 655.01
3/3/2011 1 93386 LOWE'S BUSINESS ACCOUNT SUPPLIES-COMM SVCS 0015350 41200 144,101 $144.10
3!3/2011 93387 MANAGED HEALTH NETWORK MAR 2011-EAP PREMIUMS 001 21115 157.30 $157.30
3/3/2011 93388 MATLOCK ASSOCIATES INC CONSULTING SVCS-PKS M/PLN 0015310 R44300 795.00 $11,079.07
3/3/2011 MATLOCK ASSOCIATES INC CONSULTING SVCS-PKS M/PLN 0015310 R44300 2,193.66
3/3/2011 MATLOCK ASSOCIATES INC CONSULTING SVCS-PKS M/PLN 0015340 R46410 1,000.00
3!3/2011 MATLOCK ASSOCIATES INC CONSULTING SVCS-PKS M/PLN 1245310 R44300 7,700.00
3/3/2011 MATLOC K ASSOCIATES INC CONSULTING SVCS-PKS M/PLN 0015310 R44300 1,190.41
Page 10
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3/3/2011 93388... MATLOCK ASSOCIATES INC MEMO CREDIT-PKS M/PLN 0015310 R44300 -1,800.00 $11,079.07...
3/3/2011 93389 MCE CORPORATION RIGHT-OF-WAY MAINT-JAN 11 0015554 45522 895.94 $9,343.45
3/3/2011 MCE CORPORATION STORM DRAIN MAINT-JAN 0015554 45512 783.50
3/3/2011 MCE CORPORATION ROAD MAINT SVCS-JAN 2011 0015554 45502 7,664.01
3/3/2011 1 93390 MERCURY DISPOSAL SYSTEMS INC RECYCLING FEES-FEB 2011 1 1155515 1 44000 53.90 $53.90
3/3/2011 1 93391 MOBILE RELAY ASSOCIATES INC REPEATER SVCS-MAR 2011 0014440 42130 78.751 $78.75
3/3/2011 93392 KENNETH MOK T&T COMM-2/10 1 0015510 44100 1 45.00 $45.00
3/3/2011 93393 STEVE G NELSON I PLNG COMM-1/11,2/8 1 0015210 1 44100 130.00 $130.00
3/3!2011 93394 NEXTEL COMMUNICATIONS PH.SVCS-P/W,C/S,C/D JAN 1 0014090 1 42125 1 564.36 $564.36
3/3/2011 93395 NINYO&MOORE INC PROF.SVCS-EN 10-698 001 23012 485.50 $904.50
3/3/2011 NINYO&MOORE INC ADMIN FEE-EN 10-698 001 23012 87.39
3/3/2011 NINYO&MOORE INC ADMIN FEE-EN 10-698 001 34650 -87.39
3/3/2011 NINYO&MOORE INC PROF.SVCS-EN 10-698 001 23012 419.00
3/3/2011 NINYO&MOORE INC ADMIN FEE-EN 10-698 001 23012 75.42
3/3/2011 1 NINYO&MOORE INC ADMIN FEE-EN 10-698 001 34650 -75.42
3/3/2011 1 93396 KATHLEEN ERIN NOLAN PLNG COMM-1/11 0015210 j 44100 65.00 $65.00
3/3/2011 93397 NORTHERN SAFETY CO SUPPLIES-ROAD MAINT 0015554 1 41250 183.91 $383.41
3/3/2011 NORTHERN SAFETY COI SUPPLIES-ROAD MAINT 0015554 41250 1 199.50
3/3/2011 1 93398 OAK TREE LANES INC CONTRACT CLASS-WINTER 0015350 1 45320 1 36.001 $36.00
3/3/2011 93399 OLYMPIC STAFFING SERVICES ITEMP SVCS-COM SVCS 2/7 0014060 44000 1 158.881 $158.88
3/3/2011 1 93400 ONWARD ENGINEERING CONSTRUCTION-BREA CYN RD 1 2505510 46420 1 17,910.50 $17,910.50
3/3/2011 93401 JFACIFIC WESTERN BANK REFUND-EN 10-698 001 23012 49,332.60 $49,332.60
Page 11
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3(312011 93402 JASON PERI RECREATION REFUND 001 34780 57.001 $57.00
3/3/2011 93403 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 46.50 $26,233.15
3!3/2011 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,957.63
3/3!2011 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 15,229.02
3!3!2011 93404 POMONA JUDICIAL DISTRICT PARKING CITE ADMIN-JAN 11 1 001 1 32230 1 3,589.50 $3,589.50
3/3/2011 93405 PROTECTION ONE INC ALARM SVCS-SYC CYN 0015340 1 42210 1 31.501 $31.50
3/3/2011 93406 PUBLIC STORAGE#23051 STORAGE RENTAL-UNIT 2303 0014090 42140 122.00 $122.00
3/3!2011 93407 R F DICKSON COMPANY INC DEBRIS DIVERSION SVCS-JAN 1155515 45500 3,781.08 $3,781.08
313/2011
934055-7W NOBLE COMPANY RETENTIONS PAYABLE 250 20300 -1,295.83 $11,662.42
3/3!2011 RJ NOBLE COMPANY AREA 6 MAINT PROJ 2505510 R46411 12,958.25
3(3/2011 93409 RKA CONSULTING GROUP BLDG&SFTY SVCS-JAN 11 0015220 45201 25,010,00 $25,010.00
3(3/2011 1 93410 JAGDISH SHAH JPLNG COMMA/11,218 0015210 44100 130.00 $130.00
3!3/2011 93411 SIGN CONTRACTORS INC BANNERS-COMM SVCS 0015350 45300 491.33 $491.33
3/3/2011 93412 SO COAST AIR QUALITY MGT DISTRICT- LEASE-CITY HALL MAR 11 0014090 42140 23,749.32 $23,749.32
3/3!2011 93413 SALVADOR SOTOMAYOR IFACILITY REFUND-PANTERA 001 23002 100.00 $100.00
3/312011 93414 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 160.02 $4,029.20
3!3/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 228.97
3!3(2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 424.75
3/3/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 317.72
3(3!2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 626.42
3/3/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 2,246.83
3!3!2011. SOUTHERN CALIFORNIA EDISON ELECT SVCS-DIST 38 1385538 42126 24.49
3/3/2011 1 93415 STELLA MARQUEZ REIMB-FILING FEES 0015210 44220 75.001 $75.00
Page 12
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
313/2011 93416 IT MOBILE USA INC REFUND-EN 11-725 001 1 23012 163.001 $163.00
3/3/2011 1 93417 ITENNIS ANYONE CONTRACT CLASS-WINTER 1 0015350 1 45320 1 106.40 $106.40
3/3/2011 1 93418 ITHE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD-FPL 2010-386 1 001 1 23010 1 368.181 $368.18
3/3/2011 93419 TIME WARNER MODEM SVCS-HERITAGE I 0015340 1 42126 1 116.01 $116.01
3/3/2011 1 93420 ITRAFFIC DATA SYSTEMS SERVICES TRFFC COUNT-SPEED VOLUME 1 2505510 1 46412 1 375.001 $375.00
3/3/2011 93421 VANTAGEPOINT TRNSFR AGNTS-303248 03/04/11-P/R DEDUCTIONS 001 21108 26,947.44 $26,947.44
3/3/2011 1 93422 VERIZON CALIFORNIA PH.SVCS-DBC 0015333 42125 270.80 $359.01
3/3!2011 VERIZON CALIFORNIA PH.SVCS-NEW CITY HALL 0014090 42125 88.21
3/3!2011 93423 VERIZON WIRELESS CELL CHRGS-CMGR 0014030 42125 110.47 $313.11
3/3/2011 VERIZON WIRELESS CELL CHRGS-EOC 0014440 42125 57.83
3/3/2011 VERIZON WIRELESS CELL CHRGS-EOC 0014090 42125 4.89
3!3/2011 VERIZON WIRELESS CELL CHRGS-EOC 0014070 42125 4.89
3!3/2011 VERIZON WIRELESS CELL CHRGS-DESFORGES 0014070 42125 45.01
3/3/2011 VERIZON WIRELESS CELL CHRGS-AZIZ 0014070 42125 45.01
3/3/2011 VERIZON WIRELESS CELL CHRGS-SASD MODEM 0014411 42125 45.01
3/3!2011 93424 W7MIE SANITARY SUPPLY SUPPLIES-COMM SVCS 0015333 1 41200 1 854.20 $854.20
3/3/2011 93425 WILLDAN GEOTECHNICAL PROF.SVCS-EN 05-479 001 23012 185.00 $2,035.00
3/3/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 05-479 001 23012 33.30
3/3/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 05-479 001 34650 -33.30
3/3/2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 06-532 001 23012 555.00
3/3/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 06-532 001 23012 99.90
3!3!2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 06-532 001 34650 -99.90
3/3/2011 WILLDAN GEOTECHNICAL PROF.SVCS-EN 11-722 001 23012 555.00
3/3!2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722 001 23012 99.90
3/3/2011 WILLDAN GEOTECHNICAL ADMIN FEE-EN 11-722 001 34650 -99.90
3/3/2011 WILLDAN GEOTECHNICAL PROF.SVCS-FPL 2010-388 001 23010 740.00
Page 13
City of Diamond Bar - Check Register 02/24/2011 thru 03/09/2011
Check Date Check Number Vendor Name Transaction Description Fund/Dept Acct# Amount Total Check Amount
3/3/2011 93426 DIANA WILLIAMS FACILITY REFUND-SYC CYN 001 23002 50.00 $75.00.
3/3/2011 DIANA WILLIAMS FACILITY REFUND-SYC CYN 001 36625 25.00
3/3/2011 93427 1 PAUL WRIGHT A/V SVCS-CCNL MTG 1 0014090 1 44000 1 275.00 $275.00
3/3/2011 1 93428 YI TONY TORNG PLNG COMMA/11,2/8 1 0015210 1 44100 1 130.001 $130.00
3/7/2011 1 93429 DAVID G LIU IPER DIEM-CONFLUENCE MTG 1 0015510 1 42330 1 210.00 $210.00
$1,213,016.19
Page 14
SUNGARD PENTAMATION INC - FUND ACCOUNTING PAGE NUMBER: 22
DATE: 03/09/11 CITY OF DIAMOND BAR ACCTPA21
TIME: 10:21:04 CHECK REGISTER - BY FUND
SELECTION CRITERIA: transact.ck_date between 120110224 00:00:00.0' and 120110309 00:00:00.0'
ACCOUNTING PERIOD: 9/11
FUND - 530 - COMPUTER EQ REPL FUND
CASH ACCT CHECK NO ISSUE DT -----------VENDOR----------- FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT
10100 93260 02/24/11 AMERITEC AMERITECH BUSINESS 5304070 46230 REPLACE COPIER-DBC 0.00 5487.50
TOTAL CASH ACCOUNT 0.00 5487.50
TOTAL FUND 0.00 5487.50
TOTAL REPORT 0.00 1213016.19
RUN DATE 03/09/2011 TIME 10:21:07 SUNGARD PENTAMATION INC - FUND ACCOUNTING
Agenda# 6 .5
Meeting Date :March 15, 2011
czr
� i
CITY COUNCILAGENDA REPORT
�nBPOTU. ,
r9Sg
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manager
TITLE: NOTICE OF COMPLETION FOR THE ATHFINDER ROAD MEDIAN
PROJECT BETWEEN THE NORTHBOUND STATE ROUTE 57 ON/OFF
RAMPS AND FERN HOLLOW DRIVE
RECOMMENDATION:
Approve and File.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUND/DISCUSSION:
The City Council awarded a construction contract to Kasa Construction on June 15,
2010 in an amount not to exceed $89,937.50 with a contingency amount of $18,000.00,
for a total authorization amount of $107,937.50. The City authorized the Notice to
Proceed for the project on August 4, 2010. As designed, the project scope included
construction of a center median divider, installation of landscape and irrigation, river rock,
and other incidental and appurtenant work necessary for the construction of the
improvement.
Kasa Construction has completed all work required in accordance with the plans and
specifications as approved by the City. Final construction cost of the project is
$101,630.43 which is within the authorized budget.
PREPARED BY: DATE PREPARED:
Erwin Ching, Assistant Engineer March 8, 2011
REVIEW BY:
David G. Liu, Director of Public Works
Attachments: Notice of Completion
1
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21825 COPLEY DRIVE
DIAMOND BAR,CALIFORNIA 91766
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093,must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The fall name of the owner is City of Diamond Bar
3. The fall address of the owner is 21825 Copley Drive
Diamond Bar.CA 91765
4. The nature of the interest or estate of the owner is."In fee"
(If other than fee,strike"In fee"and insert,for example,"purchaser under contract of purchase,"or"lessee")
5. The fall names and full addresses of all persons,if any,who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on March 7.2011. The work done was:
Pathfinder Median Project between the Northbound State Route 57 On/Off Ramps and Fem Hollow Drive.
7. The name of the contractor,if any,for such work of improvement was Kasa Construction
August 2.20 10
(If no contractor for work of improvement as a whole,insert"none') (Date of Contract)
8. The property on which said work of improvement was completed is in the City of Diamond Bar,County of Los Angeles,State of
California,and is described as follows:Construction of center median dividerinstallation of.landscQe and irrigation in median divider.
river rock.and other incidental and gWurtenant work necessary for the construction of the contemplated improvement.
9. The street address of said property is"none"'
(If no street address has been officially assigned,insert"none")
CITY OF DIAMOND BAR
Dated:
Verification for Individual Owner
Signature of owner or corporate officer of owner named in paragraph 2 or his agent
VERIFICATION
1,the undersigned,say: I am the Director of Public Works the declarant of the foregoing
("resident of',"Manager off""A partner ot""Owner ot"etc.)
notice of completion; I have read said notice of completion and know the contests thereof,the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on .20—at- Diamond Bar California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice of completion are true)
I
Agenda # _6 . 6
Meeting Date:March 15, 2011
CiT
CITY COUNCIL AGENDA REPORT
('OnFoR,
TO: Honorable Mayor and Members of the city Cou cil
VIA: James DeStefano, City Manager NO
TITLE: APPROVE CONTRACT AMENDMENT WITH BUCKNAM AND
ASSOCIATES IN THE AMOUNT OF $24,230 FOR PROFESSIONAL
SERVICES NEEDED TO UPDATE THE CITY'S PAVEMENT
MANAGEMENT SYSTEM
RECOMMENDATION:
Approve Contract Amendment.
FINANCIAL IMPACT:
The Public Works Department Operating Budget for Fiscal Year 2010/2011 includes
sufficient funds for professional engineering services needed to update the City's
Pavement Management System.
BACKGROUND/DISCUSSION:
Since 2005, the City has been using a pavement management system (PMS) for the
purposes of assessing roadway conditions and planning for maintenance and
resurfacing efforts. The PMS provides a multi-year forecast that suggests the type of
surface treatment and cost necessary to extend the life of our existing roadway network.
The pavement management system is on track for its triennial update this year. The
last update in 2008 was performed by Bucknam and Associates and the report provided
assessments and recommended maintenance for the arterial and residential roadways.
In order to remain an eligible recipient of Proposition C Local Return Funds, the
Metropolitan Transportation Authority (Metro) requires agencies to provide a condition
assessment of their arterial roadway pavement conditions once every three years.
This year's update to the PMS will include assessments of all arterial and collector
roadways while a select number of key residential collectors will also be assessed. This
approach has been tailored to fit with the ongoing program of slurry sealing all of our
residential roadways once every seven (7) years. Completion of the update is expected
by Late May 2011.
PREPARED BY:
Rick Yee, Senior Civil Engineer Date Prepared: March 8, 2011
REVIEWED BY:
Dav' G. Liu, Director of Public Works
Attachment: Contract Amendment with Bucknam&Associates
2
AMENDMENT NO. I
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 is made and entered into this day of
1 2011 between the the CITY OF DIAMOND BAR, a Municipal
Corporation (hereinafter referred to as "CITY") and Bucknam & Associates, Inc.
(hereinafter referred to as "CONSULTANT").
A. RECITALS:.
(i.) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide professional services, which the Agreement was dated June
9, 2008.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", dated March 8,
2011, for professional services."
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City."
Section 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and
binding. Any modification of this Amendment No. 1 shall be effective only if it is in
writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as
of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
Bucknam & Associates, Inc.
By:
City Attorney Steve Bucknam, PE
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk Steve Tye, Mayor
DATE:
2
EXHIBIT A
March 8,2011
Mr. Rick Yee
Senior Engineer
City of Diamond Bar
21825 Copley Drive
Diamond Bar,CA 91765
Subject: Proposal for As-Needed Pavement Management Program Services
Dear Rick:
It is our pleasure to submit our proposal to assist the-City in continuing the proactive management of the
City's Pavement Management Program (PMP). With the City of Diamond Bar's PMP moving toward.
automation through condition survey updates, Capital.Improvement reporting (CIP), and GIS development,
Bucknam &Associates has identified a proactive and"cost efficient method to assist the City in the continued
success of the PMP program. Our team will focus our high-end pavement management expertise, annual
working knowledge Diamond Bar's MicroPAVER dataset and GIS technology to optimize the City's
management of the pavement management program.
Our PMP services will build upon the City's existing pavement management network with cost-conscience
as-needed services and GIS support.
By selecting Bucknam&Associates,the City of Diamond Bar will receive a strong, knowledgeable, innovative
and communicative-team with the experience to implement a cost-effective pavement management
program. Our handpicked pavement management professionals are<committed to delivering quality
services to the City. Mr. Peter Bucknam can be contacted at 949-36376461 (work) 714-501-1024 (cell) or
email at peter@bucicnam.net.
In.order to streamline project management and work schedules, all:work efforts will be conducted through
Bucknam &Associates office in Diamond;Bar,CA.
_Respectfully submitted,
Bucknam&Associates
Peter J. Bucknam
I
Project Manager
BUCKNAM ASSOCIAi ES INC.
30131 Town Center Drive,Suite 268,Laguna Niguel,CES 92677
T.949.363.6461' F.949.:363.6505 Vivrw.hucknara.net
Scope ®f Work
Scope of Services
We have defined a detailed scope of work in accordance to the City's requests;
1. Project Implementation
2. Client Satisfaction
3. Project Schedule
4. Scope of Work(Major Tasks)
5. Optional Tasks(Automated Digital Imaging Survey, etc.)
1)Project Implementation
TASK 1..1: Project Kickoff
The first step in implementing a successful pavement management program truly resides in
frequent communication and timely scheduled data updates. For the City of Diamond Bar it will
be essential to establish, up front, the Engineering and Street Maintenance pavement
management priorities. Our team will set a Project Kickoff meeting to further discuss and
review in detail the expectations of the project, technical approach, finalization of the scope of
work and the review of schedule and budget.
This effort will build consensus between the Street Maintenance and Public Works departments
as well as build stronger ARTERIAL and RESIDENTIAL maintenance programs
The first key topics to be discussed will include the review and assessment of the existing
MicroPAVER pavement plan/data, LACMTA (METRO) compliance, and survey areas based on
recent maintenance work and schedules, new,construction, data quality and condition; current „
pavement procedures, historical expenditure levels,and desired service levels.
Deliverable: Meeting minutes,revised project:schedule(if necessary)
TASK 1.2 Project Status Meetings - Quality Control Program
Status Meetings and Progress Reports
® Minimum of three meetings during the project(kickoff,field, and status meetings)
® Field review meetings
0 Monthly progress status reports will be delivered to City project manager
Quality Control (QC)
We will use a statistical sampling approach for measuring the quality of our field technician's
work. In this manner, 20 percent (11 miles) of the original surveys will be re-surveyed by an
independent survey crew, supervised by a field supervisor; and the results will be compared to
the original surveys.
Our QC process involves checking the field crews' work in a "blind study" fashion. Quality,
control checks will be performed at the end-of each survey week: This will ensure that all field
Scope _of Work
personnel are properly collecting distresses and pavement quantities for all street segments.
Since we are collecting distress information on our field Tablets with the Diamond Bar
MicroPAVER database live, our staff will perform several quality control tests within the
pavement management software using a sample set of the City of Diamond Bar's street
distress data. This will ensure that all system and analysis settings as well as City
recommendations and standards are being followed.
Registered Engineer
Mr. Steve Bucknam, P.E. will supervise all operations, review all completed data and prepare
and sign a final report incorporating the results of our pavement evaluation and conditions. We
will provide engineered recommendations for pavement rehabilitation and replacement design
based upon field data and analysis.
Deliverable: Monthly Project Status reports,field review and project status meetings
TASK 1.3: Update Work History
Based on the pavement maintenance that has been performed by in-house staff as well as
contractual maintenance, ourstaff will review all street activities that have been performed
since the last update: This data will. be .entered into. MicroPAVER" to enhance the
recommendations for the upcoming budgetary analysis.and CIP reporting.
Deliverable:Citywide Work History Report
2) Client Satisfaction
TASK 2.1: Project Deliverables
Shown throughout our Scope of Work, each Task is summarized.with project deliverables. Client
satisfaction will derive from frequent communication with the Project Manager and key staff
members from the Engineering and Street Maintenance departments.
Project success is created by delivering on three main factors, 1) Adherence to scope tasks and-
deliverables, 2) Performing to the standard.set by the Project Schedule and 3) Controlling costs..
Our Project Manager will follow,each of these factors throughout the duration of the project.
Deliverable: Project Status Updates,as stated in Task 1.2
1-2
Scope of Work
3) Project Schedule
TASK 3.2: Work Flow/Project Schedule
Our project schedule shows each major task identified in our scope of work, as well as quality
control milestones and meetings. Bucknam & Associates currently has ample staff to apply to
this project in order to meet an aggressive schedule (3 to 4 field technicians will drive the
proactive schedule).
_- ....................
Task Name 22-Mari 29-Mar 15-Apr � 12-Apr! 19-Apr i 26-Apr 13-May!10-Mayr 17-MaYj 24May� 1-Jun
iBASE SCOPE OF WORK ' l l
_........_.. ......... ,_ .. .... -- _... :... .j.. ,..................
....... . i ........F .. _.................i..-- .......
1)Project Implementation
......................................_........._.._.._........ ......... .._..... ) ...... 1. ._ .._ .......... ._.. _...__........__3_..._...__._.�_...»_...».»...
Task 1.1-Project Kickoff_.__..._.___...,............... { X T ...:.:...._ ...»__..»._' r
_..._...__...»..._....» / »_.. ii• .. .. __ r.»..»..__.....».t.».»...........»•»...»...»__»....._:..__._....
Assess PMP data Establsh Survey ) uS )_ _. i
' Task 1.2-Project Status Meetings-Quality Contro � � •• � ,. - -
Pro]ea Status Meetings $ s H i {...._>C._....._ )C a y
.Task 19-Update Work Hrstory_........__....» » 1. I I {{ I
2)Client Satisfaction j; ..........: �
...,...., .^
i Task 2.1-Project Deliverables ! )C j ! I' )C ! H I )C
- .».__.........._......._...»»,<_........ .__._...._...»_._».i.....».._........•I-... ;...:»... I ._...._..._................. d -__.... .s..._....----.................._......._...._.__._w........»....».»
3)Project Schedule
.._..................__............. .... ............_....._...�._....��.... f S
w
._4)Scope of Work
_.....-...._. _
__........_..................... .... ..
._................
Task 4.1-Pavement Condition Survey ____..._..._...
_.___.._.._._..._......_..._..............__. ' F _
PCI Reporting0% Li 40% !„ .... I
Project Status Meeting )C C j H � ! t
!...................
C...............
Del Quality Control Checks s t I t 1.
.. .
i I .
iveryofCtywide epos ; _.._...___
)(
i t
, € `my Task4.2-Maintenance&CIPJBudgetary Aalysis ..___ ._.._..._... l.»...___.........I_...._._..._...i ...._...._......
_..»...».....».__.._..._»......»..._.._...._....-»._ u]
1Y r3
Task 4.3-Compliance Reports/Citvtde Report j .t ! i ?
:....__.._.___.......•_...._.._.._...._...»....._...___....___.._..._..._...__.........»._».'......._._....._......__..._..._.t_.._........._ »......._...._i...._...._._.....p..!.....»..._...»... _..rmcm. `M`xr.�mm tTy fifi.
Task 4A-Mapping and GIS Update _.._...._.__.._. _.._ .....................
Task 4.5-Presentation of PMP to City Council [ ! !
OPTIONAL TASKS
•--...............................__.__-...........................................».».._.............:.....................___...,.....1•.............. ..........».........:.....__.........» ._....». . � ._..
Task 5.1-Pavement Software Training i I j 77 }
_....._.__......._........_....._.__..._................_ ..._............_...:..._......__....i................._.,..._..........__.1......._.._.__1..._..»».»......i_...__..._._»»:._.._..._....._.:_._
Task 5.2- i 1 3 .
Automated Digital Roadway Imaging
........_............ ....__ .._.__.._
'
_..........
With a completed survey, our team will work with you to establish a PMP that provides specific,
manageable pavement segments, detailed maintenance schedules of needed repairs and cost
conscious maintenance recommendations that will assist you in preparing budget estimates
required to complete the scheduled,work for fiscal year 2011-12 and beyond. See project
schedule below:
Based on the survey methodology used or the deterioration analysis reporting option, our staff
will be able to meet and exceed the City's project schedule.
® Project Kickoff—March 22, 2011
® Survey Completion—.May 10,2011
o Delivery of draft LACMTA Compliant PMP—May 17, 2011
® City comments returned to Consultant—May 24, 2011
Delivery of LACMTA/CIP Final Report-May 30, 2011
1-3
I 415..'•3.'1
Scope of Work
4)Scope of Work(Major Tasks)
TASK 4.1: Conduct Pavement.Condition Survey
Once the pavement segmentation has been assessed and verified, the inspectionof
approximately,44 arterial/collector centerline miles and .specific residential section will be
performed.
In addition to the Arterial segments that will be surveyed, we will survey the following collector
streets:
Lemon Avenue (between Golden Springs Dr. & Willow Bud Drive), Sunset Crossing
Rd, Lycoming St, Washington St, Prospectors. Rd, Montefino Ave, Walnut Dr
(between Lemon Ave and Yellowbrick Rd)
Residential sections to be surveyed under this project will include:
•3 Fountain Springs Rd, Cold Springs Rd. Quail Summit Dr,Gold.Rush Dr, Golden Prados
Dr, Summitridge Dr, Longview Dr, Castlerock Rd, Evergreen Springs Dr, Mountain
- Laurel Way, Kiowa Crest Dr, Palomino Dr. (equates to 10.5 miles)
As, discussed with City 'staff our survey methodologies will include one of the.following
approaches based on the City's cost and benefit analysis;
1. Windshield based MicroPAVER survey (performed on Tablets live in,the field); our staff
will establish all inspection sample locations for survey based on MicroPAVER guidelines.
2. Automated Digital Roadway Imagine survey (see
Optional Task 5.3); Bucknam & Associates has:recently f
performed this service for the cities of Fountain.Valley,
Cypress, RSM, Santa Ana, Palmdale and Palm Desert for
PMP and ROW inspections. MicroPAVER sampling �x -
a
method used.
Distress types will be collected based upon actual surface
conditions and physical characteristics of the segment.
Surveying methods will be conducted by remaining consistent
with MicroPAVER & the Army, Corp of Engineers sampling
guidelines while being flexible to current City practices.
.Through our windshield surveys, we use a mixture of windshield and-walking surveys based on
the functional classification of the roadway and the street conditions found`. We will use the
City's GIS centerline live in the.field to reduce survey times and project schedules. If the City has
a recent high-resolution aerial (approx. 3")we will use this file during our field survey efforts to
verify street measurements and other segment attributes.
Our use of MicroPAVER;-Tablet units allows our staff to collect pavement data with the City of
:Diamond Bar's MicroPAVER database live in the field. At the end of the day all electronic data
is transferred to our
office for qualitycontroland management. .Our Tablet methodology sets
us apart from the competition since we are using apaper-less inventory process to enter data;
Scope of Work
this in turn generates cost savings to enhance other portions of the project such as CIP
reporting, MicroPAVER training,and on-call services.
Roadway Verification Survey-A listing of the field attribute data that is updated/verified during
the survey for the pavement management database is listed below:
1. Field Attribute Data(updated and/or verified)
❖ From/to, indicating the assigned limits of the section, sample test areas,street name, a
street codification
Street ranking indicating local, alley, arterial, collector,#of lanes,surface type
❖ Historical PCI tracking from previous inspections and 2011 PCI inspections
❖ Segment quantities, indicating the length,width, and total true area of the section
2. Conditional data will be evaluated for all street segments and will include:
❖ MicroPAVER 19 AC& PCC distresses by type, severity and sample area
❖ PCI ratings(0-100),taking into account the surface condition, level of distress.
Other known or found environmental issues (standing water,site condition, etc.)
We welcome staff members from the City of Diamond Bar to join our surveys. ,All pavement
data will be entered into the City's most current licensed software (version 6.1.6, in-hand now).
All items listed above will be maintained by our staff for the duration of this project. Data
management will be performed in-house at our Diamond Bar office. At the completion of the
project, the MicroPAVER database will be placed within your information
services/communication network:
3. Section Distress and PCI Reporting
Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) .
Cit for
Report p y staff to review. The City and our staff will review these reports to ensure that all
inventory data is correct and the project is running smoothly.
Deliverable: Citywide draft PCI report,quality control reports
TASK 4.2: Maintenance& CIP/Budgetary Analysis
We will assist the City in developing the most cost-effective preventative maintenance, repair and
rehabilitation strategies possible. This will be accomplished by meeting with the City to discuss
and strategize maintenance activities that are currently being used by the City. Based on the
City's current AC & PCC applications and other maintenance practices.used.we will conduct an
.historical and prospective analysis on the conditional and financial impact these practices have on
the pavement network: Based on our fiscal and deterioration analysis, we will present our results
and recommendations to City staff. This analysis will become an essential building block for the
2011-2018 maintenance programs.
We will establish a maintenance "decision tree" that will be used togenerate pavement
recommendations that match'current'2011 maintenance approaches. The pavement software
Scope of Work
will generate a deterioration curve based on functional class (arterial, residential, industrial) and
age.
Our staff will review the'Diamond Bar's deterioration curves that have been developed based on
historical pavement condition, inspection,_ surface type, and road class. The curves will be
modified based on 2011 pavement conditions. The strategies that are typically reviewed are
rehabilitation and reconstruction (R&R), localized maintenance, grinding, slurry seals, AC on PCC
and overlay, the expected improvement in pavement condition, the life-cycle extension that
would result and the unit costs for maintenance.
All maintenance practices/unit costs will be integrated into PMS and will be derived from the most
recent construction bids for pavement rehabilitation. We will account for inflation rates when
Tong-term revenues projections are made.
our staff will also review and recommend an updated residential maintenance zone approach
(for the City's consideration) that will allow us to proactively.schedule localized maintenance
efforts throughout the multi-year CIP:
Our Project Manager and Principal will work closely with City in defining repair and
rehabilitation strategies during each.fiscal year (i.e. 2011-2018). Once the repair/rehabilitation
strategies have been defined, the identification of a seven year Forecasted Maintenance
schedule will be generated.
The recommended budget scenarios.will be identified on.the.basis of several criteria:
®® Present pavement conditions; Desired levels of service and available resources
0® Scheduling with the City's maintenance zones.and other capital projects (water,sewer)
�® Accrued backlog levels and stabilization of maintenance backlog
Future routine maintenance needs based on projected deterioration rates .
The,primary emphasis of this task is to maximize the programming'of street maintenance
projects using the most cost-effective strategies available and taking into account alife=cycle
cost.analysis. A working "draft' Final Report will be generated.for City staff to review. This
report will include an executive summary, the Pavement Condition,, Report as well as draft
budgetary findings and recommendations. It will include:
1® Priority listings(PCI's from 100-0)
®® 7-Year ' CIP identifying arterial and residential maintenance (per section)
recommendations (slurry,overlay, recon,etc.) associated with a construction cost
®® Recommendations for residential maintenance in"groupings' or zones.
®® Executive Summary and Methodologies used
Deliverable: Two copies of the.Draft Pavement Management Program Report
I
1-6
Scope ®f Work
TASK 4e3: Compliance Reports/Citywide Ulla Report
We will deliver the Final Report to the City which will be essential for.staff reference and
presented in a way that is beneficial for elected officials/upper management. This report will
assist the City in complying with METRO requirements. The report will be prepared in a format
that uses the information delivered by MicroPAVER in conjunction with the information and
analysis performed by our team. The report will also provide the City with information on:
°:• Current inventory and pavement conditions indices (PCI)for all road classes
Projected annual rehabilitation programs for street maintenance for a multi-yr period
(ARTERIAL and RESIDENTIAL Forecast Maintenance Reports) that show the largest
return on investment and acceptable levels of service
Modeling and comparison of budget scenarios typically include:
® Maintenance required to complete all streets within seven-years-
c Current/Actual budget projection (citywide approach)
:• Strategies and recommendations for the City's AHRP, Prop 113, Prop 42 and maintenance
programs and procedures, including a preventative maintenance schedule
A detailed breakdown of deferred maintenance (backlog)
Deliverable: Three (3) copies of the Final Pavement PMP Report (plus one original signed
by our Registered Engineer, CA No.20903), in binder and electronic form (.pdf),will be sent to
the City. Final PMP database will be installed at City.
TASK 4.4: /lapping and GIS Update
As an enhancement and proactive approach to this project, our staff will create a Pavement-GIS
link between MicroPAVER and the City's GIS system. The City's centerline will be used as.the
platform for developing a stand-alone, unique pavement-GIS layer (shapefile) that will include
essential MicroPAVER data.
Once the City has approved the Pavement Condition Report, we will develop the necessary
MicroPAVER-GIS linkages. By using the unique ID's within the PMP and the City's GIS street
segment ID's, we will create a one-to-one match for each pavement section in the GIS. As new
pavement inspections and edits are entered into the PMP the link that we have created will
display the most current PMP data through the City's GIS.
The maps described below will be incorporated into the City's Final PMP report:
PCI values for every section
Work History identifications
Multi-yr Arterial/Residential Rehabilitation and Slurry Seal Programs
Functional classification maps
Deliverable: Complete GIS files/themes based on list above(shapefiles).
7
wen
Scope Qf Work
TASK 4.5: Presentation of PMP to Citgo Council
Bucknam'& Associates will assist City staff in the development of one (1) City Council.PMP
presentation. Similar to the effort in 2008, Bucknam staff will present the PMP to City Council
with the City's Project Manager.
5) Optional Tasks
TASK 5.1: Pavement Software Training
We will provide City staff with the quality, certified training and necessary skills,needed to
steward and maintain the PMP. This will include operation manuals for both field data
collection and software use Peter Bucknam, who is certified in the use of MicroPAVER, will
conduct comprehensive multi-day training sessions covering segmentation management,.
reporting, and editing/updating the database. This is estimated to consist of a minimum, of;12
hours of training: There is no minimum or maximum amount of people that can be trained
under this methodology.
Bucknam& Associates will provide training.in AC and PCC pavement management techniques;
MicroPAVER software will be utilized. Through the.training, Engineering, Street Maintenance
and GIS staff will have a
clear understanding of how the PMP is developed and data is recorded.
At the completion of the training, the City will be able to update each individual portions of the
dataset as maintenance is completed.The training will include:
General MicroPAVER.use
- Annual data entry needs, reporting requests and deterioration modeling
ego Annual budget projection reports-PCI report generation
�3 Update of maintenance costs, strategy assignments, engineering data, and
deterioration curves; interpretation and utilization of management reports)
. Querying, managing and plotting from PMP-GIS mapping
Deliverable: Training materials used in workshops,field survey forms
Scope of Work
TASK 5.2: Automated Digital Roadway Imaging
Through our understanding, City staff has been
introduced to automated pavement survey
methodologies. As an alternative survey methodology,
our staff will implement a pavement survey
methodology that will support Task 4.2 efforts as well
. as implement a proactive and cost efficient GPS survey
methodology that will allow for the collection of
numerous GPS locations using "one" set of digital n; T
4
imagery (e.g. five citywide infrastructure surveys for
the cost of one):
Beyond the pavement survey capabilities,the City will
be able to collect other infrastructure assets in the future such as signs, driveways, ADA
ramps, catch basins and other ROW features; a tremendous costs savings that reaches
$300,000 over the next 3 years.
With verification of street segmentation; the inspection of approximately 70 centerline miles
will be surveyed. MicroPAVER - Army Corp of Engineers AC and PCC distress types will be
collected based upon actual surface conditions and physical characteristics of the segment while
being flexible to current City practices.
Our automated digital imaging allows technician to collect the following:
® Continuous pavement imaging (images taken every 5 meters, competition typically
surveys at_every 8 meters/25 feet intervals)
® MicroPAVER AC and PCC distresses (e.g. J o o �Fa
�a B
I f IQ ®
linear/transverse cracking, alligator, patching,
bleeding, block cracking, etc.
® Surface roughness ratings IRI
® Rutting depth (full width of lane or street)
o Imaging captures 100% of each pavement
segment (not just one lane) ==w m
® Data transfers seamlessly to MicroPAVER
® Optional Ground Penetrating Radar(GPR)for arterials.and collectors
® ' 2mm pixel images allows for centimeter horizontal and vertical accuracy
The first survey process will involve the mobile GPS vehicle taking approximately three-week's
time to survey the Diamond Bar's street network; additionally, the vehicles drive the posted
speed limits. The images that are collected are taken by using Sony digital stereographic
cameras (6 cameras) positioned on the vehicle. The images have a resolution of 1600x1200 and
are geo-referenced by means of inertial GPS equipment contained within the.van; images are
taken every 4 to 6 meters, 15 ft intervals.
$,.i Vliz¢fif,c.Sd., 1-9. .,
Scope of. Work
The quality of the imagery and its GIS /record collecting capabilities within the software
provided allows the technician to accurately identify the required pavement distresses defined
by the pavement software and the project (distresses are collected in-house). All pavement GIS
data associated with each pavement section will be entered into the City's working software.
Survey vehicles are equipped with digital measuring instrumentation (DMI) that will be used to
verify all pavement section lengths and widths. Our
vehicles can be equipped with road. roughness rating
equipment, strip mapping cameras and are set to
record 360 degree street imaging.
The survey will be performed by the Bucknam & f' ,
Associates team that is experienced and trained in
pavement condition assessment using LambdaTech's
"Feature Extraction" software. Bucknam &Associates
will measure specific distress types from.the digital
image set. A listing of the field attributes that will be
collected during the survey is listed above in Task 4.2.
Scope of Work
Proposed,Fee
Task Items 1 through 4 can be accomplished on a, time and materials, not-to-exceed basis in
accordance with the standard hourly rate schedule attached;totaling$22,220.
Project Field I Assistant: i Total by
i Description 3 Principal i I' (Admin•
Manager Technician(s)I Planner Task
:Base Fee ' $250/hr€ $165/hr $80/hrl $120/hrj $75/hrl
._.._..i.........—._........ : k
t
Task I Pro
ect Im lementation
s I
I
Task 1.1 (Protect Kickoff » 31 , 1) $615
............ ....._._............._. !!(
Task1.2 .iProjectStatusMeetings Qua MV Control i Sj 21 1 $700
..».... q.......__.........._.... ................
.-».......t.........__..............._.._..... ......._...._....._......_.._............_.._........... -
Task 1 3 Update Work History lg.....:..._....................._4.. ..._.............»...._...._ $485
1
Task 2 €Client satisfaction I f...................._.i
.._... ..._... .....__...........__.....i. __...._r j
._ ......_.
Task 2 2I Pro7 ect Deliverables 1 43.„ i 1 $810
Task 1Project'schedule $0
..........._....... ...... ........ ....................._..E........._.._......._...t................... .........___... .._.._. i i................_..........
Task 3.1 ?Work Flow/Project Schedule 2 i 4f I $810
......._..».... ..........._.............._................».._............._......�..............
I €......._.._.._...........i..................._............................
Task4 1Scope of Work 1 i I
.._............._ ._»_... ............ ...._.. { ....................... ............._..„.....3. .i ......._.._.............._............
Task 4.1 Pavement.Condition Survey(55 miles. indsh,iEld) „1 � 4� ' 86': »6� » »� S8,260
..............._........................
Task.4c?........_.,fVlaintenance.&.CIP/yBudgetaryAnalysls..._......_........... .............»......................:».............�:,6}. ........_.............__...._.....i......._.._.._...........;..._............._............$2,640
..s
i
I e e o 1: 24 4
$2 - 350
Task 4.3 Compl lance Reports/G d...R..P rt .... _..»............._..»..I:........_..»............«.._.._........._. i... ...........»..
Task 4.4 IMa.P.TJ.9g•and GIS Update ! s 31 4E...................._.BI............._»..;....._...$(775
..........».._._.........................».._.._....._......._...................._.._..............................«....._...........__.._................_............._......... t
Task 4.5 (Presentation of PMP to City Council i i 61 ; ( i $990
...............»............._.:_............._.._............................... .._................._.........................»................................._.. .....__:..............:t...».._........._.._.._..t..............._..........:_ _:.......»:
............._................
:_..................—........................................._............._..»............_..__..................._..i............._............«..»..»..............._..:........_................_.........:......._...__............«.._................i..............»..............
iReimbursatsles(mileage,.pnnting,matenals) i........._.._..............._..»............._.._..........._._............._.............._..............__. _..._.......__?.............,$675
i_............_._.._.........» _......................_............_.._..1
..............._............._._......_......................_..»..........._»..»...............»....................._..........................................................................................................................................._........... ................. ..
:All deliverables will become property of the City of Diamond Bar I
............_....................................»................»................................................._................._......................_.............................................._......_..E.....................................: I
!All Tasks are negotiable i ! i i
_....._........... ..........._.................».._.._................_.................... ...i............_...»......_.............................._.._.....;.......___......._...._.:......................;............................ -
..............._.....,..........€»................._..;...................................................._............._..............._..._................._.i .......... ......................... .............................i.........................1..................... ..............
.:Total Hours per Staff 3i 65s 94:: 20 2:
.........._......»... ................_.._.............»..»................_........................,............_.. .. _.._..............................._......»........._.q..._.................•
!Total Base Fee ($ 750).$10,725 $ 7,520; 2,400 $ 150 j $22,220
i optional Tasks 1 I I I
...........».._................1.............._........................_....................................................._................. ............_....._.................................................................................. ........... ................._..........
Task 5.1 !Pavement Software Training i 10t € 31.........._........_'•.....:. $2010
..........._.._................ ................._.................».._..................................................._......_............._..».................».. .. .q............................».........� q ..... ...
r........_...............f..._.........._.._.....• i ...... »_.
.........._»................................_..»..»........._.._.._............_..._.._........._.._....»......._.._..._......_....................._......z...........................1..._.._...__.........._..........._..._............_..»..........._..»...._......_. ........_....................... .....
Task 5.2 [Automated Digit Roadtivay Imaging(Citywide-7o miles) i _ i ? TBD
_.................................__.._........._........................................................._.._.._...........»........................
!Pavement extracti ................. ........ 3 ......_......_.............................»..»...........».._............._.�.._................
Cost replaces citywide windshield based survey) i i 78D
i(at!digital images complete with GPS coordinates @ 15ft intervals) ? 1
._._ i. .............. .............
-
.............__................i................ ........._...... ..........................................................................................: .............«..................»..»..::.. . .... .......
........................................_.._..1........._.........».....«.................._.._..:.................................._................ .....»........... »......._
Additional services outside of this contract will be negotiated with the City where we will use the Standard Hourly Rate Schedule.._..
. w.....................................................F........._..»............
«....._.»................?........._......__..........._.....?......._.._................ ................s ••
Optional services will be negotiated when the City indicates the need for activating the services
described above.
Should the City desire to increase the service level above the task description outlined above,for
the Task 1 through 4 or require other services not described herein, a fee adjustment would be
negotiated and mutually agreed upon by both parities:
Scope ®f Work
Our Project Team consists of:
Name Title Rate
Peter Bucknam Project Manager $165
James Crandall Assistant Planner $120
Chris Victorio Field Technician $80
PJ Staves Field Technician $80
John Rowles Field Technician $80
Greg Bucknam Field Technician $80
rr,aw`i,ids,Jd..Y'.1(4.dC4SyGa6�17 ":ti„-,.,C�,.i -.. .
Scope of Work
Category Rate
Principal $250
Senior Project Manager 210
Senior Engineer/Planner 180
Construction Manager 172
Management Analyst 160
Project Engineer/Planner 155
Pavement Management Project Manager 165
Engineer/Senior Technician/Planner/Senior Inspector 130
Assistant Engineer/Technician/Planner/Inspector 125
CADD Operator 105
Administrative Assistant 100
Clerical/Word Processing 75
Field Technician 80
Forensic Services Quote
Reimbursables
Mileage $0.56/mile
Subconsultant Services Cost+15%
Reproduction Cost+15%
Travel&Subsistence Cost+15%
Fees&Permits Cost+15%
Computer Services(External) Cost+15%
Rates Effective 9/1/10
�ftlv -13
'rtlFtymrYj
i1�a9
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: g�/G �i'�, DATE:
ADDRESS: /2tS Zi �n,�2_� PHONE:
ORGANIZATION: —&912
AGENDA#/SUBJECT: / y, �'" �<✓� ,
expect to address the Council on the'subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act,
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: -= __ r\ — DATE:
ADDRESS: OU Pr PHONE: � 1�''3 ffk--
! ORGANIZATION:
AGENDA#/SUBJECT: k
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signatu
This document is a public record subject to disclosure under the Public Records Act.
�'l1AR1M1A'�j '
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: i DATE: n /I s 1 �/
ADDRESS: C r�Ss�7.�, PHONE:
ORGANIZATION:
AGENDA#/SUBJECT: d T\� �' 11�� S a0L)_T A yv^ p
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
MIMI
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:
1AIA IQ- Z DATE: �I %5�• %/
ADDRESS: 7�t1', � I� 'a� PHONE: 4_&2-2yq S SSS
ORGANIZATION: YS
AGENDA#/SUBJECT: (�/ Cel �SJ1 C,
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.