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Home My WebLink About03/01/2011y c z City of ia a CityAgendaCouncil Tuesday, March 1, 2011 5:30 p.m. — Closed Session — Room CC -8 5:45 p.m. — Study Session — Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Ling -Ling Chang Mayor Mayor Pro Tem Ron Everett Carol Herrera Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tomm ye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar. City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 THIS MEETING IS BEING BROADCAST LIVE FOR VIEWING ON TIME -WARNER CABLE CHANNEL 3 AND VERIZON FiOS TELEVISION CHANNEL 47, AS WELL AS BY STREAMING VIDEO OVER THE INTERNET AND BY REMAINING IN THE ROOM YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE -BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND ARE ALSO AVAILABLE FOR LIVE AND ARCHIVED VIEWING ON THE CITY'S WEB SITE AT WWW.CITYOFDIAMONDBAR.COM CITY OF DIAMOND BAR CITY COUNCIL AGENDA March 1, 2011 Next Resolution No. 2011-06 Next Ordinance No. 03 (2011) CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda P Government Code Section 54956.9(a) Conference with Legal Council Pending Litigation: Action for Indemnification for Contribution by the County of Los Angeles Arising from Baykeeper/NRDC v. County of Los Angeles, Tolling Agreement for same, United States District Court, Central District of California Case No. VC 08-1467 AHM STUDY SESSION: 5:45 p.m., Room CC -9 00- City Hall Construction Update Public Comments PLEDGE OF ALLEGIANCE: INVOCATION: Mayor Pastor Mark Hopper Evangelical Free Church of Diamond Bar Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business hours. March 1, 2011 ROLL CALL: r_lvjw ;Wft��A Z, I NY -AV Council Members Tanaka, Mayor Pro Tye Mayor Everett, Herrera, Tern Chang, Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — March 10, 2011 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.2 City Council Meeting — March 15, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 5.3 State of the City — March 31, 2011- 6:30 — 7:30 p.m., Diamond Bar Center, 1600 Grand Avenue 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of February 15, 2011 —Approve as submitted. (b) Regular Meeting of February 15, 2011 —Approve as submitted. 6.2 Traffic and Transportation Commission Minutes — Regular Meeting of January 13, 2011. March 1, 2011 PAGE 3 6.3 Ratification of Check Register - Dated February 10, 2011 through February 23, 2011 totaling $452,846.94. Requested by: Finance Department 6.4 Treasurer's Statement — Month of January, 2011. Recommended Action: Approve. Requested by: Finance Department 6.5 Approval of Assignment of Parks Master Plan Contract from Matlock Associates to TKE Engineering and Appropriation of $10,000 from General Fund Reserves to Complete the Parks Master Plan Document. Recommended Action: Approve and Appropriate Funds. Requested by: Community Services Department 6.6 Approve Notice of Completion for the Brea Canyon Road Drainage Improvements Project. Recommended Action: Approve. Requested by: Public Works Department 6.7 Authorize an Additional Appropriation of $24,500 of Safe Parks Act "Youth at Risk" Funds for the California Conservation Corp. (CCC) to Re -Route a Portion of the Steep Canyon Trail Currently Closed, for a Total Fiscal Year 2010111 Authorization to the CCC of $59,500 and Authorize the City Manager to Execute the Agreement. Recommended Action: Approve and Authorize. Requested by: Community Services Department 6.8 (a) Approve Contract Amendment with GFB-Friedrich & Associates, Inc. for Assessment Engineering Services for Landscaping Assessment District Number 38, 39 and 41 and for Services Related to the Pulte Tract Detachment Proceedings for a Total Contact Amount of $17,910. Recommended Action: Approve. March 1, 2011 PAGE 4 (b) Adopt Resolution No. 2011 -XX: Ordering the City Engineer to Prepare and to File a Report Related to Maintenance of Public Improvements in the City Landscaping Assessment District No. 38 and Any Assessment Thereon for FY 2011-12. Recommended Action: Adopt. (c) Adopt Resolution No. 2011 -XX: Ordering the City Engineer to Prepare and to File a Report Related to Maintenance of Open Space in the City Landscaping Assessment District No. 39 and Any Assessment Thereon for FY 2011-12. Recommended Action: Adopt. (d) Adopt Resolution No. 2011 -XX: Ordering the City Engineer to Prepare and to File a Report Related to Maintenance of Open Space in the City Landscaping Assessment District No. 41 and Any Assessment Thereon for FY 2011-12. Recommended Action: Adopt. Requested by: Public Works Department 6.9 Adopt Resolution No. 2011 -XX: Installing Red Curb on the South Side of Silver Hawk Drive from Heatherlane Court to 400 Feet Easterly. Recommended Action: Adopt. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 Adopt Urgency Ordinance No. OX (2011): Pursuant to Government Code Section 66858 Prohibiting the Issuance of Permits for Establishment of Land Uses on the Site of the Former Diamond Bar Honda Dealership and its Adjacent Parcels at the Northwest Corner SR60/Grand Avenue Interchange. Recommended Action: Adopt. Requested by: Community Development Department March 1, 2011 PAGE 5 8.2 Appointment of New Traffic and Transportation Commissioner. Recommended Action: Ratify Appointment Requested by: Mayor Tye 9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: Study Session 130] A N A M 0 01 1 0. A � I = k1ri M IMMAI 0 loll] Al W�� TO: Honorable Mayor and Members of City o ncil FROM: James DeStefano, City Manager EM DATE: March 1, 2011 SUBJECT: Updated Cost Estimates for Construction of New City Hall In September 2010, the City purchased the building at 21810 Copley Drive. Prior to hiring an architect, City staff created a very preliminary budget estimate to convert the office building into a City Hall. At that time certain assumptions were built into the cost estimate. At the time of the estimate, it was assumed that the square footage of the construction project would include only the second floor of the building (27,548 sq. ft.) at a cost of $40.00 per square foot and tenant improvements would be minimal if existing items such as the server room backup power supply system, carpet, and other items were reusable. Since the time of the preliminary estimate, many of these items have proven to be in need of replacement. The original cost estimate also did not include general contract costs for markup or fee, general conditions, liability and bond insurance and a contingency. The preliminary project budget was estimated to be $2.4 million, including the following: Architectural $ 209,875 Interim Expenses/Assoc Dues $ 101,408 Relocation Expenses $ 305,000 Construction (27,548 Sq Ft) $1,100,000 FF&E $ 693,412 TOTAL $2,411,615 Since the preliminary cost estimate was provided to Council, the City has hired LPA, Inc, a well known architectural firm, and has gone through an exhaustive process to design the City Hall. This process has provided a more accurate and itemized cost estimate of $78 per square foot and has changed the assumptions used to draft the preliminary estimate. As a result of the City retaining ownership and occupying approximately one-quarter of the ground floor, there is an overall increase in construction project square footage from 27,548 to 36,362. Also, as noted above, we are proposing to replace items not previously assumed to be replaced, and must re- wire the building to account for a City Hall for an emergency backup power generator (the cost of the generator is not included as it is anticipated that the generator will temporary and portable, and be rented on an as needed basis). The architect's review also identified items such as site work, ADA ramps, and exterior treatment of the entrance that were not originally included in the preliminary estimate. With these factors in mind, the revised project budget is estimated at $3.99 million which includes the following: Architectural $ 181,340 Interim Expenses/Assoc. Dues $ 101,408 Relocation Expenses $ 155,000 Construction (36362 Sq Ft) $2,859,000 FF&E $ 693,412 TOTAL $3,990,160 The increase in project budget from the initial estimates is directly attributable to the following: • Increase in cost per sq ft from $40.00 vs. $78.00 ($1 million) • Increase in Sq. Footage from 27,548 to 36,362 ($700,000) • Cost to provide backup power generator capability • Replacement of various items previously thought could be re -used • Exterior Site Work/City Hall entrance not previously included While these numbers are refined from the time of staff's preliminary estimate, they remain estimates based on the completion of the conceptual and schematic design process. Assuming the Council approves this revised budget, the next step is to begin construction documents and move towards bidding. The project schedule requires the completion of construction documents and plan check by early May in order to meet the construction completion deadline of December 2011. Prepared By: flh-t �4-4500-71� MWAYVmWal WwW Agenda No. 6.1(a) CITY OF DIAMOND BAR T 16 CITY COUNCIL STUDY SESSION FT FEBRUARY 15, 2011 R11R, A , STUDY SESSION: M/Tye called the Study Session to order at 5:32 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tern Ling -Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; John Cotti, Assistant City Attorney; Bob Rose, Community Services Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Glenn Steinbrink, Interim Finance Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Senior Engineer; Grace Lee, Senior Planner; Ken Desforges, IS Director; Kimberly Molina, Associate Engineer; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. FY 2010-11 MID -YEAR BUDGET ADJUSTMENT CM/DeStefano introduced Glenn Steinbrink, Interim Finance Director who will walk the Council through the analysis of the mid -year budget and staff report for Agenda Item 8.1 on the Regular Agenda. CM/DeStefano stated that he has indicated to staff that this is the "blue print" for the 2011/12 budget year giving an indication as to what the City should expect in resources and where we will be appropriating those resources. ' IFD/Steinbrink stated that on the first page of the report shows the original adopted budget and then the amendments to the adopted budget in the mid- year. The adjustments are very small compared to the original adopted budget. In contrast to two years ago, the adjusted General Revenue funds were adjusted by over a million and a half dollars; last year the mid -year adjusted General Fund was down by almost a million dollars; and this year, $29,000 from the General Fund. This is very important because it means that the budgeting is more accurate and the economy is stabilizing. IFD/Steinbrink went on to discuss property taxes and reported that there will be very little growth in property taxes and infact in this fiscal year sales taxes are down 1/4 percent due to the CPI. When the CPI is lower you can't adjust the property taxes upward. Next year the CPI will be going up by % percent which is the only growth you can expect in next year's budget. Sales tax projections are based in large part on the consultant that the City hired to take a look at sales tax. Staff met with HDL a couple of weeks ago and they gave us their projections of sales tax which is where we are getting the $200,000 for this year growth. Most of which is the property tax in lieu of sales tax which the State diverted 25 percent of the City's sales tax revenue so that they can balance their own budget. The State will then replace the City's sales tax with property tax. That number is estimated not on actual sales tax earnings. FEBRUARY 1, 2011 PAGE 2 CC STUDY SESSION IFD/Steinbrink stated that the Transit Occupancy Tax was up slightly, the Motor Vehicle In Lieu is coming in better than expected and therefore staff was able to adjust it upward by $45,000. Investment returns are going down because interest rates are going down and continue to go down. Much of the City's money is invested in the State pool, Local Agency Investment Fund (LAIF) which has been going down for the past couple of years.. Therefore the City has been taking a look at other areas to invest. M/Tye suggested the City be even more aggressive with its money and asked if the City had an investment statement or policy that precluded taking a more aggressive stance. ACM/Doyle explained that the City has a governing policy regarding the way it can invest and the first priorities for the City are security, liquidity and then yield. IFD/Steinbrink explained that in general, cities cannot get too aggressive with their investments because cities are restricted by the California Government Code. IFD/Steinbrink stated that at the end of the last fiscal year the Gas Tax Fund had a deficit of $101,000 so this mid -year, the reduction transfer from the Gas Tax Fund to General Fund is shown based on the $101,000 deficit that occurred last year. After staffs report was prepared for tonight's meeting, staff found out that the Gas Tax revenues will come in a little higher by about $35,000 over what was originally contemplated in the budget. So the $101,000 reduction from the Gas Tax Fund to the General Fund can be reduced by $35,000. IFD/Steinbrink went on to go through the pages showing what Council previously approved between July and December of 2010. The next section discussed is by department showing the adjustment for each department. IFD/Steinbrink stated that there is less money needed to be appropriated. Under Parks and Recreation, the $26,500 is due to a combination of a $30,000 reduction in contract classes and an increase of $3,500 for Teen Night Out and Armed Forces banners. IFD/Steinbrink then went on to report that due to the approved revenues for Lighting and Landscape District 41 minus the expenditures results in a deficit and therefore, must be taken from General Funds to support District 41. There will be a need to increase the transfer of the General Fund for Area 41 by $17,000 which will bring the total subsidy of all the Lighting and Landscape Assessment Districts to just shy of $90,000. These figures will continue to grow simply due to inflation. As to The Capital Improvement Project there are not a lot of changes. At the Brea Canyon Cutoff at the SR57 On -Off Ramp there is a need to appropriate $250,000 out of the General Fund Reserves which are Developer Fees. These funds were not earmarked for the project and got buried in the General Fund. FEBRUARY 1, 2011 PAGE 3 CC STUDY SESSION IFD/Steinbrink suggested in the future to segregate developer fees into a separate Trust and Agency fund so that there is an audit trail to show where the City used those monies. General Funds should only have funds that are discretionary. C/Everett asked if there was another way to accomplish this rather than the way it is currently being done. IFD/Steinbrink said the fees could be put into a special revenue fund or left in the General Fund and shown that they are reserved for a particular purpose. C/Everett asked if IFD/Steinbrink was making that recommendation. IFD/Steinbrink responding affirmatively stated that the City could do the same with any money that is intended for a specific purpose and believed that was being done with some monies given to Parks and Recreation. Those monies are currently going into General Fund revenues. If those monies are not used within that fiscal year those funds get buried in General Fund reserves. M/Tye asked if by going to a Trust and Agency Fund it would limit the flexibility of the City. One of the complaints of Proposition 22 was that it limited what cities could use the monies for. M/Tye gave an example and asked if the Trust and Agency Fund would limit the City in that way. IFD/Steinbrink responded "not in any way". The City is only limited by the purpose for which the funds were given to the City originally. CM/DeStefano said that the money IFD/Steinbrink refers to was handled properly except that the City did not create a Trust and Agency Account for it. However, the money has been sitting there for years such as the money from the old Arciero project. MPT/Chang said she liked the idea of a Trust and Agency Fund. IFD/Steinbrink pointed out a couple of errors in the report; however, stated that none of the errors changed the outcome of the mid -year amount. Public Comments: None Offered. M/Tye asked about the decrease in participation for the park field and contract classes. CSD/Rose stated that the numbers were down significantly from last summer and fall. The individual who currently has the contract (Tennis Anyone) is not doing any additional promotion but there were no issues about the quality or type of programs that were offered in spite of the decrease. FEBRUARY 1, 2011 PAGE 4 CC STUDY SESSION C/Evereft asked if the decrease was a reflection of the economy. CSD/Rose said it was possible but that the instructor felt it had to do with other offerings that were being made available to those participating in tennis activities. ADJOURNMENT: With no further business to discuss, M/Tye adjourned the Study Session at 6:05 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 2011. STEVE TYE, Mayor Agenda.No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR FEBRUARY 15, 2011 CLOSED SESSION: 5:15 p.m., Room CC -8 Public Comment on Closed Session Agenda 00. Government Code Section 54956.8 Property Address: 21865 Copley Drive, Diamond Bar Agency Negotiator: City Manager Negotiating Party: South Coast Air Quality Management District Diamond Bar CA 91765 Under Negotiation: Price and Terms of Payment STUDY SESSION: 5:32 p.m., Room CC -8 00. FY 2010-11 Mid -Year Budget Adjustment Discussion Public Comment: None Offered. Study Session adjourned to Regular City Council meeting at 6:05 p.m. CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. ACA/Cotti reported that tonight's Closed Session began at 5:1 * 5 this evening to discuss, pursuant to Government Code Section 54956.8 the property issue on the agenda. There were no public speakers and no reportable action. PLEDGE OF ALLEGIANCE: John Craine led the Pledge of Allegiance. INVOCATION: . Senior Pastor Troy Wong, Gateway Friends Church, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Jack Tanaka, Mayor Pro Tern Ling -Ling Chang and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; John Cotti, Assistant City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Glenn Steinbrink, Interim FID Director; Greg Gubman, Community Development Director; Ryan McLean, Asst. to City Manager; Grace Lee, Senior Planner; Rick Yee, Senior Civil Engineer; Kimberly Molina, Senior Engineer; Christian Malpica Perez, Associate Engineer (Traffic), Lauren Hidalgo, PI Specialist; and Tommye Cribbins, City Clerk. FEBRUARY 15, 2011 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tye and Council presented Certificates of Recognition to Diamond Bar AYSO Region 31 U-8 Girls Squad members for winning the Grand Prize in the Nationwide Contest "Share What you Love about Frosted Flakes" sponsored by the Kellogg Company. Winners also received Certificates from Assemblyman Hagman's office. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: John Martin, a 38 -year resident, recommended that the City consider updating the specifications for medians and seek input from the CalPoly Turf Management Class to determine what the revised specifications should be. The current contract expires in June and he believes the City could save thousands of dollars through a competitive bid process. Rick Rogers, Friends of the Library, invited everyone to attend the 18th Annual Wine Soiree and Benefit Auction on Sunday, April 10 from 4:00 p.m. to 8:00 p.m. at the Diamond Bar Center to support the Diamond Bar Library. For more information check out the Friends of the Library website www.dblibraryfriends.org Ruby Hui invited everyone to attend the Diamond Bar Breakfast Lions Club fundraiser "Drumming for Kids" on February 27, 2011 from 2:00 to 4:00 p.m. at the DBHS theatre. Tickets are $10 for adults, $8 for students and no charge for 5 years and younger. All proceeds go to various local and regional charities including the Diamond Bar Children's Library; Lions project for Canine Companions for Independence; Lions Camp for disabled children; Orange County Ronald McDonald House; Site and Hearing Foundation, and the Wilderness Camp for the Deaf. Heidi Gallegos, Executive Officer, Regional Chamber of Commerce, San Gabriel Valley updated the Council and public on upcoming Chamber events and thanked Council and staff for their support. For further information contact the Chamber at 909-869-0701. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano thanked Mr. Martin for his comments and explained that the City has sets of standards for landscape contractors, standards which were updated the middle of 2010. Staff ensures that the specifications are followed for streets, landscaped areas, etc. CM/DeStefano then asked FEBRUARY 15, 2011 PAGE 3 CITY COUNCIL CSD/Rose to elaborate on the process that Community Services Department undertakes. CSD/Rose explained that staff works closely with contractors to ensure that the contract specifications are followed. Specifications have been designed to ensure cost-effective quality maintenance of the City's medians. Staff meets with the contractor on a regular basis to tour the median areas to make certain they are being properly maintained. Staff has found Excel, the current landscape contractor to be very 'responsive to the City's needs. The City periodically takes the annual renewable contract out for bid based on performance, fees and CPI. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Household Hazardous Waste and E -Waste Roundup — Saturday, February 19, 2011 — 9:00 a.m. to 3:00 p.m., 1300 Block of Bridge Gate Drive. 5.2 President's Holiday — City Offices closed Monday, February 21, 2011 in observance of President's Holiday. City Offices reopen Tuesday, February 22, 2011 at 7:30 a.m. 5.3 Planning Commission Meeting — February 22, 2011 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. (Cancelled) 5.4 Parks and Recreation Commission Meeting — February 24, 2011 — 7:00 p.m., AQMD/Government Center Hearing Board Room, 21865 Copley Drive. 5.5 City Council Meeting — March 1, 2011 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Evereft seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS:None 6.1. CITY COUNCIL MINUTES: 6.1.1 Study Session of February 1, 2011 —Approved as Amended. 6.1.2 Regular Meeting of February 1, 2011—Approved as Submitted FEBRUARY 15, 2011 PAGE 4 CITY COUNCIL 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of November 18, 2010. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular Meeting of January 11, 2011. 6.4 RATIFIED CHECK REGISTER — Dated January 27, 2011 through February 9, 2011 totaling $1,587,589.08. 6.5 APPROVED NOTICE OF COMPLETION FOR RESIDENTIAL AREA 6 ROAD MAINTENANCE PROJECT. 6.6 a) APPROVED PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AT BREA CANYON CUTOFF ROAD AND THE SOUTHBOUND STATE ROUTE 57 FREEWAY RAMP IN THE AMOUNT OF $155,015 TO FREEWAY ELECTRIC, INC. AND AUTHORIZED A CONTINGENCY AMOUNT OF $15,500 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $170,515 (PENDING APPROVAL OF THE MID -YEAR BUDGET ADJUSTEMENT). b) APPROVED CONTRACT AMENDMENT WITH WARREN C. SIECKE FOR SUPPLEMENTAL DESIGN SERVICES AND CONSTRUCTION MANAGEMENT IN THE AMOUNT OF $13,325 FOR TRAFFIC SIGNAL INSTALLATION AT BREA CANYON CUTOFF ROAD AND THE SOUTHBOUND STATE ROUTE 57 FREEWAY RAMP (PENDING APPROVAL OF THE MID -YEAR BUDGET ADJUSTMENT). immmmmuwF-.Tlrow.9-4i 7.1 ADOPT RESOLUTION NO. 2011-03: APPROVING PROJECT NO. PL 2010-163 CONSISTING OF DEVELOPMENT REVIEW, TENTATIVE TRACT MAP, VARIANCE, PARKING PERMIT, AND COMPREHENSIVE SIGN PROGRAM. A DEVELOPMENT REVIEW REQUEST TO CONSTRUCT A NEW 36,142 SQUARE FOOT THREE STORY PROFESSIONAL OFFICE CONDOMINIUM BUILDING; A TENATATIVE TRACT MAP NO. 71396 TO SUBDIVIDE AIR SPACE FOR A 30 -UNIT OFFICE CONDOMINIUM; A VARIANCE TO INCREASE THE BUILDING HEIGHT FROM 35 FEET TO 39 FEET; A PARKING PERMIT TO SHARE ACCESS AND PARKING WITH DIAMOND HILLS PLAZA; AND A COMPREHENSIVE SIGN PROGRAM FOR NEW SIGNAGE ON THE BUILDING LOCATED AT 2705 S. DIAMOND BAR BOULEVARD FEBRUARY 15, 2011 PAGE 5 CITY COUNCIL (ASSESSOR'S PARCEL NO'S 8285-020-096 AND 097). M/Tye recused himself from consideration of this item because the applicant is a client of the firm for which he works and left the dais. SP/Lee gave a slide presentation and staff report explaining the proposed three-story building project components for the .9 acre site as compared with the previously approved two-story building. The proposed 30 -unit condominium office spaces range in size from 375 to 2407 square feet with public restrooms on each floor. She spoke about how the existing trees would be preserved to serve as a visual buffer to the massing of the building. Upon review of the project, the Planning Commission included a requirement to replace the trees and re-establish the buffer and screening should it become necessary to ever remove the trees subject to the tree removal permit. In addition, the third floor has been stepped back an additional 5 feet 6 inches to help reduce the building mass and view from Fountain Springs Road. The onsite development plan includes 47 parking spaces. The Planning Commission expressed concerns about privacy into the yards of the existing single family homes on Fountain Springs Drive across from the project and as a result, the applicant eliminated the third -floor balcony that faced the street. A supplemental traffic impact study concluded that the project would not cause any intersection or street segments in the vicinity of the project to operate at unacceptable levels of service so that all intersections and roadway segments will continue to operate at an acceptable level of service. Additionally, the Planning Commission asked to review the off-street parking along Fountain Springs Road as to whether to red stripe the curb to prevent overflow on -street parking. The Public Works Department reviewed this concern and advised that red striping the west curb site may cause existing overflow parking onto the nearby residential streets. The current parking on Fountain Springs Road was handling overflow parking from patrons of the existing two-story building at the corner and concluded that the curbside parking be left as it currently exists. It is expected the customers of the new office building will park onsite because the parking will be more convenient and accessible than street parking. She concluded her report by discussing how the proposed project will be a positive addition to the shopping center, has met all requirements for approval and would not defer substantially from the previously approved project and therefore no further environmental review is required. Staff recommends that the City Council open the public hearing, receive testimony, close the public hearing and Adopt Resolution No. 2011-03 with modification to one condition to change the timeframe to submit a reciprocal access and parking agreement (Page 11, Condition 2) to state that "within 60 days following issuance of the grading permit the applicant shall submit a signed reciprocal access and parking agreement with Diamond Hills Project for the use and access of all common roads, driveways, parking and easement areas subject to the approval of the Community FEBRUARY 15, 2011 PAGE 6 CITY COUNCIL I Development Director and be recorded with the LA County Recorder's Office. If the agreement is not submitted within the timeframe stated above, the applicant shall cease all construction activity until the agreement is signed by all parties and is submitted to the City". MPT/Chang opened the Public Hearing at 7:20 p.m. Peichin Lee, THL Investment, LLC, project owner/applicant, said she was present to answer any questions the Council may have and thanked the staff and Council for allowing her to create this project in D.B. With no further testimony being offered, MPT/Chang closed the Public Hearing. C/Herrera thanked staff for an excellent presentation. D.B. has for a number of years taken an interest in revitalizing this particular shopping center and believed the construction of this office building would be a good "shot in the arm" for the center, bringing additional patrons to ancillary businesses thereby strengthening the shopping center. C/Herrera moved, C/Evereft seconded, to Adopt Resolution No. 2011-03 subject to the Findings of, Fact and Conditions of Approval as listed in the Resolution including the timeframe for shared parking agreement recommended by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS:M/Tye ABSENT: COUNCIL MEMBERS: None 7.2 ADOPT RESOLUTION NO. 2011-04: APPROVING A ONE-YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW NO. 2006-11 TO CONSTRUCT A NINE - UNIT RESIDENTIAL CONDOMINIUM LOCATED AT 23671 GOLDEN SPRINGS DRIVE (ASSESSOR'S PARCEL NUMBER 8281-028-030). CDD/Gubman stated that staff is requesting approval of a one-year extension of time for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11. When this project was originally approved there was a three-year timeframe to the conditions of approval during which the applicant was required to obtain building permits and commence construction. The reason expiration dates are placed on land use entitlements is to give the approving body (City Council) the ability to re-evaluate the approval in light of any changes in circumstances that were in place at the time of approval such as changes in any zoning regulations that may require modification or nullification of the original FEBRUARY 15, 2011 PAGE 7 CITY COUNCIL approval. The approving authority also has the ability to determine whether the applicant's efforts to obtain permits during the approval period warrant the granting of a time extension. With respect to this project, the applicant has been working diligently toward the goal of redeveloping the site and has been working closely with the Public Works Department to secure approval of the onsite and off-site improvement plans, a key issue of which has been solving the drainage plan challenge for this site. Thus far, the effort has been focused on obtaining an off-site drainage easement to allow the project's runoff to tie into the storm drain system of the adjacent condominium project. However, these efforts have been unsuccessful in terms of negotiating an agreement with the homeowners association in the allotted time. As a result, an alternative drainage plan has been developed and approved in concept by Public Works that would allow for the pumping of the drainage from the low point on the subject property into the storm drain system without the need for an off-site drainage easement on the adjacent private property. Although the recommendation before the Council is for an additional one-year term from November 20 the applicant anticipates completing the improvement plans and obtaining permits by the end of March 2011. On November 11, 2010 the Planning Commission concurred that a time extension is warranted for this project and recommended City Council approval. M/Tye opened the Public Hearing. Joseph Kwok, applicant, explained why the project had been delayed and requested Council approval to allow him to move forward with a new agreement that would allow him to commence the project. With no testimony offered, M/Tye closed the Public Hearing. C/Herrera moved, MPT/Chang seconded, to Adopt Resolution No. 2011- 04: Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: 8.1 ADOPT RESOLUTION NO. 2011-05: AMENDING THE FY 2010- 11 MUNICIPAL BUDGET: IFD/Steinbrink pointed out that over the past two years changes at the mid -year have been significant. Two years ago the adjustment to revenues in the General Fund amounted to an increase of in excess of $1.5 million. Last year the adjustments amounted to a FEBRUARY 15, 2011 PAGE 8 CITY COUNCIL decrease of nearly $1 million in revenues. This year the total adjustment amounts to only $29,000, good news for the City of D.B. The economy is finally starting to level out and stabilize which allows staff to produce a more accurate and realistic budget. He highlighted the major revenue generators and how each item affects the mid -year budget amendment as previously outlined during tonight's study session. Total changes for all funds including the General Fund amounts to $145,000. C/Evereft thanked IFD/Steinbrink for his clear and concise comments regarding this agenda item. C/Everett moved, C/Herrera seconded, to Adopt Resolution No. 2011-05. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera congratulated tonight's AYSO Soccer winners and asked the community to support the Friends of the Library Wine Soiree and DB Breakfast Lions "Drumming for Kids" fundraising events. C/Tanaka stated that he attended the PUSD meeting at Pantera Elementary School, and that over the past three years he has had the pleasure of working with the three superintendents as the liaison to PUSD as well as attending several events throughout the District. He thanked teachers, parents and students for their involvement with. the District and stated that the liaison responsibilities have been,passed to his colleague C/Everett. Last week he attended the Chaparral Middle School gymnasium grand opening and ribbon cutting festivities. Last Thursday he attended the Seniors Valentines Dinner Dance; Last Saturday he attended the DB Chinese American Chinese Lunar New Year's celebration at DBHS and Saturday evening he attended the Vietnamese Community of Pomona Valley Lunar Year Celebration "Year of the Cat". He then announced several upcoming events scheduled by the Miss DB Pageant. C/Everett said that C/Tanaka had been exemplary in his liaison position with PUSD and welcomed back Dean Conklin the new Superintendent of V\1VUSD. He too attended the Chaparral gymnasium ribbon cutting ceremonies. He also wanted to thank and acknowledge another one of our special people Jack Shah who had just been elected Vice Chairman of the FEBRUARY 15, 2011 PAGE 9 CITY COUNCIL Planning Commission by his peers. Jack has been just a great servant and a model in our community and in many, many places. You see he, his wife and their representation so thanks Jack for serving and congratulations on your responsibility as vice -chair. He also attended the D13 Chinese American Lunar New Year's Celebration led by a lady who is an MD by training, a PhD and business woman with her husband. Song Guo is President of the Diamond Bar Chinese American Assn. and most of all she is one of our great people. She's a great hostess, enthusiastic, positive, a good leader who has led this group this past year and celebrated the Year of the Rabbit on Saturday at Diamond Bar High. In fact they had the Golden Rabbit and that sounds just great for Diamond Bar. C/Evereft stated that two weeks ago the Council had an excellent study session. On February 1st, a staff report on a dog park feasibility discussion that was just excellent. Thoughtful, broad-based and there is more work coming and more work to be done. He stated that he is most interested personally, in seeing that incorporated with our Park, Recreation and Trails Master Plan that we have invested a lot of good work in. I am told and will just put this out as planning purposes that it will be incorporated. The dog park was a part of the original study, but the staff work is a good supplement and addendum to that consideration. The staff is working out the technicalities to bring this up for final review and hopeful adoption for the long-range 20 year plus plan for parks and recreation in D.B. We can look for it and I would encourage residents to consider attending the Parks and Recreation Commission in April when that may be on the agenda. Hopefully if it moves, the Planning Commission will see it in May and it will be to City Council by June. I am looking forward to that in that rough timeframe to give good consideration to an important aspect of our city. So with that I say Thanks to the staff and all the good work you continue to do, you've shown an awful lot of it tonight and you do it every week and we thank you. He also thanked the residents for their questions and the AYSO winners. MPT/Chang reiterated that residents can follow her activities on Facebook and Twitter. She talked about the Chaparral Middle School gymnasium ribbon cutting ceremonies. It was great to visit with her former teachers and believes the gymnasium will serve as a great asset to the students and community. She thanked the community for its support of the project. She attended the Chinese American Association Lunar New Year Festival and commended the community groups and asked for the residents' support. She encouraged residents to conserve water between March 18 and March 27 in anticipation of the MWD shutdown because it will reduce the supply by more than 60 percent. M/Tye wished Chinese residents "Gung Hay Fat Choy" and Happy "Year of the Rabbit." It was a privilege for him to represent the City at DRHS last Friday when they signed a Memorandum of Sister Schools with Taiyuan Yuying Middle School in Taiyuan City, China. FEBRUARY 15, 2011 PAGE 10 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Tye adjourned the Regular City Council meeting at 7:58 p.m. in memory of Rolando "Roland" Menchaca. The foregoing minutes are hereby approved this day of 2011. STEVE TYE, MAYOR Agenda No. 6.2 CITY OF DIAMOND BAR MINUTES OF THETRAFFIC AND TRANSPORTATION COMMISSION MEETING JANUARY ANUARY 13, 2011 CALL TO ORDER: Chairman House called the meeting to order at 7:00 p.m. in the South Coast Air Quality Management/Government Center Hearing Board. Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice Chair Pincher led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Jimmy Lin, Kenneth Mok, Vice Chair Liana Pincher and Chair Kevin House Also Present: David Liu, Public Works Director; Rick Yee, Senior Engineer, Kimberly Molina, Associate Engineer; Christian, Malpica-Perez, Associate Engineer (Traffic), and Marcy Hilario, Senior Administrative Assistant I. APPROVAL OF MINUTES: A. Minutes of the December 9, 2010 regular meeting. C/Lin moved, C/Carrera seconded, to approve the.December 9, 2010 minutes as presentdd..' Motion carried by the following Roll Call Vote: AYES- COMMISSIONERS: Carrera, Lin, Mok, VC/Pincher, Chair/Hou§e, NOES: COMMISSIONERS None ABSENT:. COMMISSIONERS: None' 11. PUBLIC COMMENTS' None Ill. ITEMS FROM, STAFF., 'iv A. Received F iled'Traffic Enforcement Updates for: 1. Citations:. October, November,and December 2010 2. Collisions October, November and December.. 2010 3.- Street Sweeping: October,'N,ov6mber and December 2010 JANUARY 13, 2011 PAGE 2 T&T COMMISSION IV. OLD. BUSINESS: None V. NEW BUSINESS: Vl. A. Citywide Speed Zone Survey Update — SE/Yee SE/Yee presented staff's report and recommended that the Traffic and Transportation Commission concur with staff to forward the attached speed zone survey update to the City Council for adoption and amendment of the City's Municipal Code. C/Carrera asked if he understood correctly that staff concluded that the vertical change on Brea Canyon Road outweighs the navigation around the railroad crossings with respect to speed because he would assume the opposite to be true.:SE/Yee explained that the reason for a reduced speed limit is due.to a reduced line of sight from a vertical perspective. In response to C/Carrera, SE/Yee stated that based on the criteria and approach used in the study, the accidents reported are mid -block accidents because the speed limit changes are intended to address mid -block accidents. At- intersections, the traffic signals are intended to address intersection -related accidents. There was no analysis of the cause or conditions related to the accidents. The data was collected. and accident rates were used to render the judgments. Chair/House pointed out a:couple of instances where the accident rate was twice the norm.. PWD/Liu responded that staff would look at the back-up information, look. into the - accident reports, and talk' with the Sheriff's Department as well as the traffic engineer to make sure.thaf all issues are comprehensively addressed. If improvements -are needed.orrecommended in certain areas, staff would bring those back to the Commission for. discussion. C/Li.n stated that the accident rate is actually very.low according to the report because the accident rate is one per one million. By roll call vote, Commissioners. unanimously concurred with staff to forward the attached speed zone survey update to the City Council for adoption and amendment of the City's Municipal Code. STATUS.OF PREVIOUS ACTION ITEMS:. SENee.stated that at the last commission meeting, VC/Pincher asked about the speed limit along, Brea Canyon Road. He stated that even though the speed limit is 40 mph', the requirement for roadways adjacent to schools is 25 mph which is in effect during school hours and enforced by the Sheriff's Department. JANUARY 13, 2011 PAGE 3 T&T COMMISSION VII. ITEMS FROM COMMISSIONERS: VC/Pincher shared that driving to tonight's meeting, she.observed there is a "no right on red" sign at Brea Canyon Road at Pathfinder Road traveling west on Pathfinder Road and she. wondered. if it was a new permanent sign or temporary sign during construction. AE/Molina responded that the sign was posted to accommodate construction. Once the contractor begins work on the Brea Canyon Road Catch Basin Project, they will close the No. 2 lane on Brea Canyon Road and the right -turn only lane on WB Pathfinder Road at Brea Canyon Road. VC/Pincher stated that neighbors of hers as well as her husband are concerned about what-theyperceive to be a considerable increase in what they believe to be cut - through traffic. They also expressed concerns regarding observing a Metro Bus traveling along northbound Brea Canyon Road approaching Pathfinder Road at peak hours. PWD/Liu said he believed Metro had an express line that comes from Brea Mall which exits at Brea Canyon Road and returns to the SR -57 north from Pathfinder Road. This bus stops at the park-and-ride lot in the morning and evening. PWD/Liu. was not aware of additional cut -through traffic; however, he said'that staff would look. into the matter and report back to the Commission. C/Mok asked if there was. an update on the ' landslide mitigation along Sunset Crossing Road. He wondered if, with the recent rains, there had been damage to City streets or additional mudslides. AE/Molina responded that repair of the Sunset Crossing Road/Minnequa Drive landslide area* is progressing. The first row of tie- backs was completed on the upper bench.and will begin the second row of tiebacks on the lower bench next week. Due.to the significant amount of rainfall throughout the holidays, the schedule was pushed back a couple of weeks and full repair is now anticipated for March. The homes will remain red -tagged until the Building Official can evaluate the homes to assess what needs to be done to remove the red tags. Reg.arding additional mudslides, there was one significant hillside that eroded onto Diamond.Bar Boulevard on December 23� Crews were dispatched at 3:30 a.m.and cleaned up the roadway..The No. 2 lane on Diamond Bar Boulevard between Grand Avenue and Steep Canyon Road was closed for most of the day; however, crews were able to .open the road by afternoon rush hour. There are several private properties throughout the City that experienced hillside erosion and staff is monitoring'. those issues. Property owners have been notified by letter from the City. Since the erosion took place on private property, it is the responsibility of each landowner to repair their hillsides. With respect to the other damage to City streets, the City has experienced pavement issues on some streets such as Sylvan. Glen Road and Armitos Place, both of which will be repaired. PWD/Liu :stated that due to lack of funds, Caltrans has been unable to properly mitigate the damage to the right-of-way Slope abutting. Golden Springs Drive. at the north 'end of. the City limits. Staff continues its efforts to get. Caltrans to respond. Chair/House stated that D.B. streets are.very well maintained in comparison to other cities in the area. JANUARY 13, 2011 PAGE 4 T&T COMMISSION VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project—AE/Malpica-Perez reported that the City's traffic consultant completed the configuration of the existing eleven -(11) battery backup systems, which gives staff the ability to gain full access via the web browser. Staff continues to work with the BBS manufacturer and the City's IS Department to set up a paging/alarm system to advise staff when the unit kicks in during the event of a power outage. As part of the 2011 BBS Project, eleven (11) additional locations will be equipped with BBS units. Staff received three (3) proposals for the design and construction management services. Based on the evaluations, staff will be recommending KOA-CBM Consulting as the most qualified traffic engineering consultant to provide these services. Staff anticipates taking the contract to Council for award in February. B. Industry's Grand Avenue Bridge Widening/Interchange Project— SE/Yee reported that there had not been much activity since the last Commission meeting, except an update on a meeting scheduled for staff in the middle of February. C. SR57160 Feasibility Study - SE/Yee explained that there has not been a lot of movement on this project during the past month. Staff is considering opportunities for grant funds to help pay for a planning study in order to move the missing connectors portion of the Big Fix. D. Environmental Enhancement Mitigation (EEM) ImprovementProject SE/Yee explained that there have been plantings along Golden Springs Drive between Adel Avenue and Gateway Center Drive, across from the local Caltrans maintenance yard. The .contractor is responsible for replacements during the'three year maintenance period. The plantings on Brea Canyon Road- and Via Sorella have presented some difficulty and staff hopes to see more activity in that area in March. E. NTMP — Briar Creek Road/Decorah Road NeighborhoodlWillow. Creek Neighborhood — SE/Yee stated that since meeting with the neighborhood last month, the design work is near completion but because of the, immediate proximity of Willow Creek Road, staff felt it was necessary to collaborate and cooperate with these projects and the residents have been notified of that intention. Staff has a.consultant that is working on a concept plan for the Willow Creek Neighborhood traffic calming effort. F. Lemon Avenue On/Off-Ramp Project — AE/Molina reported that the next project development team meeting will be held. Thursday, January 20th, at which time there will be. updates from the designer. The full .project design should be completed by the end of the month. G. Residential Area -7/Zone 5 Road Maintenance Project—AE/Molina stated that this week staff had 'a kick-off meeting with the consultant design team from Onward Engineering and provided direction for commencing ,with the - design. The consultant anticipates having. the design completed by March or April so that staff can`go out to bid and award a contract prior to the end of this fiscal year. JANUARY 13, 2011 PAGE 5 T&T COMMISSION H. Brea Canyon Road Drainage Improvement Project — AE/Molina indicated that, in accordance with her last report, work was anticipated to begin on January 3`d. However, due to heavy rains, the contractor was called to an emergency project in Riverside and because rain was in the forecast for last week, it was in the best interest to postpone work until this week. Crews were on-site at the beginning of the week; however, as they began to lay out their removals, they discovered conflicts which prompted small redesigns. These. have been completed so that work can begin next Monday. 1. 2010-2011 CDBG Curb Ramp Project — AE/Molina reported that this is a three -neighborhood project. The first neighborhood is the Adel/Gerndal neighborhood, located south of Golden Springs Drive and east of Brea Canyon Road. The second neighborhood is the Calbourne neighborhood, located north of Golden Springs Drive off of Calbourne Drive, on the western City limit, and the third neighborhood is the Golden Prados neighborhood, located north of Golden Springs Drive, off of Golden Prados Drive and Sabana Drive (near the Diamond Bar Golf Course). Approximately 40 curb ramps are anticipated to be completed. Currently, the majority of these neighborhoods have few or no curb ramps; therefore, most of the 40 ramps will be new ramps with only a few ramps subject to rehab. The bid opening was on December 21 st. The City received 16 bids. The engineer's estimate was $80,800 and the low bidder came in at $62,000.. The next highest bid was $69,000, with a significant number of bids coming. in below the engineer's estimate. The low bidder is CJ Construction and a contract will be presented to. the City. Council for approval on January18th. Staff is on a tight schedule to complete this project and expend the funds in accordance with the CDC's requirement, so staff anticipates all work being completed no later than the end of February, if possible. C/Liin asked if the City would have to return any overage to CDC for.CDBG funds received. AE/Molina explained that staff was including an approximate 25% contingency which is the highest possible amount without a contract amendment. If Council approves the contingency amount, staff Will authorize a change. order to add more curb ramps to the neighborhoods so that the City . can fully expend the funds. C/Lin asked how staff would decide what additional ramps would be done. AE/Molina responded that all ramps have to be within the neighborhoods approved by the CDC. Staff would take into consideration the current . design and include any other areas in those neighborhoods that can be upgraded.. This would allow the: ability to add ramps that were notpreviously identified. PWD/Liu stated that the design for the Traffic Signal Installation Project at SR - 57 on=off ramps -at Brea Canyon Cutoff are complete:. Staff will advertise the project beginning next week.. Weare hopeful that within the next two to three months, there will be signalization providing improvements to motorists for the ramps. PWD/Liu reported that last Tuesday, staff was visited by representatives from the "Federal Highway Administration' and Caltrans to review the City's .records JANUARY 13, 2011. PAGE 6 T&T COMMISSION and. documentation for stimulus funds that were received two years. ago. Based on their review, D.B. is the third City in California to _receive a gold star and . a one -word statement. that the City's documentation was "excellent." There were 300 projects reviewed in the State of California and D.B. was'the third City to receive the gold star. He offered kudos to AE/Molina and the consultants who worked on that project. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. PWD/Liu asked that Commissioners who plan to attend the Snowfest event place themselves near the stage at 11:00 a.m. for the welcome speech and arrival of Flurry, the sled penguin. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/House adjourned the meeting at 7:50 p.m. The foregoing minutes are hereby approved this .10 rr� day of r4pwR 2011. Respectfully, David G. Liu, Secretary Attest: . Ch rman Kevin House I I Agenda # 6 , 3 Meeting Date: March 1, 2011 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: Ratification of Check Register dated February 10, 2011 through February 23, 2011 totaling $ 452,846.94. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 452,846.94 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated February 10, 2011 through February 23, 2011 for $ 452,846.94 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. David Doyle Assistant City Manager A Tj IT -70 Ef 1; Attachments: Affidavit and Check Register — 2/10/11 through 2/23/`11. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings Ofdemands, invoices, and claims iOthe form Of8check register including checks dated February 10'2011through February 23,2011has been audited and iScertified BGaccurate. Payments have been allowed from the following funds iO these, amounts: Description Amount General Fund $313,149.51 PropA-TnanaitFund 119.884.53 PropC-TnanoitTex Fund 4.019.67 Integrated Waste Mgt Fund 6.036.34 Com OeVBlock Grant Fund 2.216.58 CALaw EnfEquipment Fund 230.40 LLAD38Fund 2.885.87 LLAO30Fund 2.401.06 LLAD41Fund 1.122.98 David Doyle SUNGARD PENTAMATION INC - FUND ACCOUNTING PAGE NUMBER: 18 DATE: 02/25/11 CITY OF DIAMOND BAR ACCTPA21 TIME: 10:17.53 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120110210 00:00:00.0' and 120110223 00:00:00.0' ACCOUNTING PERIOD: 8/11 FUND - 141 - LLAD 41 FUND CASH ACCT CHECK NO ISSUE DT-----------VENDOR----------- FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 93178 02/10/11 SCE SOUTHERN CALIFORNIA 1415541 42126 ELECT SVCS-DIST 41 0.00 225.17 10100 93242 02/17/11 SCE SOUTHERN CALIFORNIA 1415541 42126 ELECT SVCS-DIST 41 0.00 21.80 10100 93255 02/17/11 WVWATER WALNUT VALLEY WATER 1415541 42126 WATER SVCS-DIST 41 0.00 876.01 TOTAL CASH ACCOUNT 0.00 1122.98 TOTAL FUND 0.00 1122.98 TOTAL REPORT 0.00 452846.94 RUN DATE 02/25/2011 TIME 10:17:56 SUNGARD PENTAMATION INC - FUND ACCOUNTING City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/17/2011 11 -PP 04 PAYROLL TRANSFER P/R TRANSFER-11/PP 04 115 10200 4,404.16 $162,504.94 2/17/2011 93098 PAYROLL TRANSFER P/R TRANSFER-11/PP 04 125 10200 2,216.58 $15.71 2/17/2011 PAYROLL TRANSFER P/R TRANSFER -11 /PP 04 001 10200 146,962.07 2/17/2011 93102 PAYROLL TRANSFER P/R TRANSFER-11/PP 04 112 10200 4,002.46 $53.09 2/17/2011 PAYROLL TRANSFER P/R TRANSFER-11/PP 04 113 10200 4,919.67 2/10/2011 1 93097 JACCESS CONTROL SECURITY SECURITY SVCS -DBC JAN 1 0015333 1 45010 1 548.55 $548.55 2/10/2011 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 41200 1 164.63 2/10/20111 93098 JAJAX SIGN GRAPHICS INC. SUPPLIES -NAMEPLATE 1 0014090 1 41200 1 15.711 $15.71 2/10/2011 93099 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 41200 806.61 $971.24 2/10/2011 AMERICOMP GROUP INC SUPPLIES -TONERS 0014070 41200 1 164.63 2/10/2011 1 93100 AMERITECH BUSINESS SYSTEMS INC MAINT-COPIER 1 0014090 1 42100 1 811.03 $811.03 2/10/2011 SAM BHOGAL FACILITY CHRGS-DBC 001 36615 -450.00 2/10/2011 1 93101 IVINCENT ASUNCION RECREATION REFUND 1 001 1 34780 1 7.00 $7.00 2/10/20111 93102 AT&T MOBILITY ICELL CHRGS-CMGR 1 0014030 1 42125 1 135.00 $53.09 2/10/2011 1 93103 ABBY BASKAR IFACILITY REFUND-SYC CYN 001 23002 200.00 $200.00 2/10/2011 1 93104 IBEAR STATE AIR CONDITIONING SVCS IN IMONTHLY MAINT-PARKS 0015340 42210 85.001 $85.00 2/10/2011 1 93105 STACIE BEKE FACILITY REFUND-SYC CYN 001 23002 50.00 $50.00 2/10/2011 1 93106 RICK BETACOURT PROGRAM EDIT-P/INFO 0014095 44000 532.00 $532.00 2/10/2011 93107 SAM BHOGAL FACILITY REFUND -DBC 001 23002 1,100.00 $600.00 2/10/2011 SAM BHOGAL FACILITY CHRGS-DBC 001 36615 -450.00 2/10/2011 93109 SAM BHOGAL FACILITY CHRGS-DBC 001 23004 -50.00 $615.70 2/10/2011 1 93108 KATHY BREAUX ICONTRACT CLASS -WINTER 0015350 1 45320 115.201 $115.20 2/10/2011 1 93109 BURGER CONTINENTAL FOOD -SR VALENTINE DANCE 0015350 1 45300 615.70 $615.70 2110/2011 1 93110 CA PARK & RECREATION SOCIETY IMEMBERSHIP DUES-MCKITRICK 1 0015350 142315 135.00 $135.00 Page 1 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept . Acct # Amount Total Check Amount 2/10/2011 93111 ROSA CABRERA FACILITY REFUND -HERITAGE 001 23002 1 200.00 $200.00 2/10/2011 1 93112 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLIES -DBC 0015333 1 41200 1 35.33 $35.33 2/10/2011 DAY & NITE COPY CENTER PRINT SVCS -FLYERS 0014095 42110 1 109.75 $400.00 2/10/2011 1 93113 CALIFORNIA CONTRACT CITIES ASSOC. MTG-CMGR/GUBMAN 1 0014030 1 42325 1 60.00 $60.00 $2,848.49 2/10/2011 1 2/10/2011 1 93114 CALIFORNIA MUNICIPAL TREASURERS 77 MEMBERSHIP DUES-DOYLE 0014030 42315 155.00 $155.00 2/10/2011 1 93115 JCDW GOVERNMENT INC. SUPPLIES-I.T. 1 0014070 1 41200 1 570.70 $570.70 2/10/2011 1 93116 CENTER ICE SKATING ARENA ICONTRACT CLASS -WINTER 1 0015350 1 45320 1 235.20 $235.20 2/10/2011 1 93117 DAVID J. GRUNDY IP & R COMM -1/27 1 0015350 1 44100 1 45.00 $45.00 2/10/2011 1 93118 DAY & NITE COPY CENTER PRINT SVCS -SR NEWSLETTER 0015350 4211035.12 96.00 $144.87 2/10/2011 DAY & NITE COPY CENTER PRINT SVCS -FLYERS 0014095 42110 1 109.75 $400.00 2/10/2011 93119 LITE MAINTENANCE CO INC MONTHLY MAINT-NEW C/HALL 0014093 1 42210 96.00 $463.86 2/10/2011 JDAY DAY LITE MAINTENANCE CO INC DISPOSAL FEES -LAMPS 0014093 42210 367.86 $400.00 2/10/2011 93120 1 DELTA CARE USA FEB 2011 -DENTAL PREMIUMS 1 001 1 21104 1 263.44 $263.44 2/10/2011 CAROL DENNIS PROF.SVCS-P&R MTG 0015310 44000 100.00 $400.00 2/10/2011 93121 LINDA DEMMERS lCONSULTING SVCS -LIBRARY 1 0014093 1 44000 1 1,320.00 $1,320.00 2/1012011 93122 CAROL DENNIS PROF.SVCS-SS/CC MTG 0014030 44000 225.00 $325.00 2/10/2011 CAROL DENNIS PROF.SVCS-P&R MTG 0015310 44000 100.00 $400.00 2/10/2011 1 93123 DEPARTMENT OF INDUSTRIAL RELATIONS EQ MAI NT -DBC 1 0015333 1 42200 1 125.00 $125.00 2/10/2011 93124 DEPARTMENT OF JUSTICE FINGERPRINTING -HIR 0014060 1 42345 306.00 $0.00 2/10/2011 DEPARTMENT OF JUSTICE FINGERPRINTING-H/R 0014060 1 42345 -306.00 $400.00 2/10/2011 1 93125 RACHANA DESAI IFACILITY REFUND -DBC 001 123002 1 1,000.00 $1,000.00 $400.00 2/10/2011 1 93126 DIAMOND BAR CHINESE AMERICAN ASSN IFACILITY REFUND -DBC 1 001 1 36615 1 400.00 $2,848.49 2/10/2011 1 93127 DISKEEPER CORPORATION ICOMP MAINT-I.T. 10014070 1 42205 1 2,848.49 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date ICheckNumberl Vendor Name ( Transaction Description I Fund/ Dept I Acct # I Amount Notal Check Amount 2/10/2011 1 93128 JANNETTE DRUMONDE CONTRACT CLASS -WINTER 0015350 1 45320 1 252.001 $252.00 2/10/2011 EVERGREEN INTERIORS PLANT SVCS-C/HALL JAN 0014090 42210 - 230.00 2/10/2011 1 93129 EMERALD LANDSCAPE SERVICES INC LANDSCAPE MAINT-NEW C/HLL 0014093 1 42210 1 816.00 $816.00 2/10/2011 93130 EVERGREEN INTERIORS PLANT SVCS -HERITAGE 0015340 42210 135.00 $649.00 2/10/2011 EVERGREEN INTERIORS PLANT SVCS-C/HALL JAN 0014090 42210 - 230.00 2/10/2011 93132 EVERGREEN INTERIORS PLANT SVCS -LIBRARY JAN 0014090 42210 107.00 $1,785.00 2/10/2011 EVERGREEN INTERIORS PLANT SVCS -DBC 0015333 45300 177.00 2/10/2011 1 93131 FEDEX 1EXPRESS MAIL -GENERAL 1 0014090 1 42120 1 78.92 $78.92 2/10/2011 INIGEL NIGEL HAYNES IFACILITY REFUND-SYC CYN 001 36625 25.00 2/10/2011 1 93132 IGATEWAY CORPORATE CENTER ASSOC JASSOCIATION DUES -NEW C/HL 0014093 1 42210 1 1,785.00 $1,785.00 2/10/2011 1 93133 IMANJU GERA FACILITY REFUND -DBC 001 1 36615 1 500.00 $500.00 2/10/20111 93134 KIRSTIN GILCHRIST IFACILITY REFUND -DBC 001 36615 1 400.001 $400.00 2/10120111 93135 GO LIVE TECHNOLOGY INC PROF.SVCS-CITY VIEW 2/4 001 23005 1 1,350.00 $1,350.00 2/10/20111 93136 GOVPARTNER REQUEST PARTNER -FEB 0014070 44030 1 850.00 $850.00 2/10/2011 1 93137 ISHANNON GRIFFITHS CONTRACT CLASS -WINTER 0015350 45320 1 192.001 $192.00 2/10/2011 1 93138 SUSAN HAGER FACILITY REFUND -DBC 001 23002 1 350.00 $350.00 2/10/2011 93139 HAYNES FACILITY REFUND-SYC CYN 001 23002 50.00 $75.00 2/10/2011 INIGEL NIGEL HAYNES IFACILITY REFUND-SYC CYN 001 36625 25.00 2/10/2011 1 93140 LEW HERNDON P & R COMM -1/27 1 0015350 1 44100 1 45.00 $45.00 2/10/2011 ROBERT HSIEH FACILITY CHRGS-DBC 001 36615 -150.00 2/10/2011 1 93141 JEFFREY HIROSE CONTRACT CLASS -WINTER 1 0015350 1 45320 1 456.00 $456.00 2/10/2011 93142 ROBERT HSIEH FACILITY REFUND -DBC 001 23002 1 350.00 $200.00 2/10/2011 ROBERT HSIEH FACILITY CHRGS-DBC 001 36615 -150.00 2/10/2011 1 93143 RICHARD HUMPHREY RECREATION REFUND 1 001 1 34780 1 85.001 $85.00 Page 3 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date j Check Number Vendor Name Transaction Description Fund/ Dept I Acct # ( Amount ( Total Check Amount 2/10/2011 1 93144 INCONTACT INC LONG DIST SVCS -JAN 2011 1 0014090 1 42125 1 50.73 $50.73 2/10/2011 93145 INLAND EMPIRE STAGES SR. EXCURSION-REDLANDS 0015350 45310 1,189.00 $3,170.75 2/10/2011 1 INLAND EMPIRE STAGES EXCURSION -TRANSPORTATION 1125350 45310 826.44 2/10/2011 93147 INLAND EMPIRE STAGES EXCURSION -TRANSPORTATION 1125350 45310 817.75 $225.00 2/10/2011 INLAND EMPIRE STAGES SR EXCURSION-VLLY CASINO 0015350 45310 337.56 2/10/2011 1 93146 MOHAMAD R JAHANVASH ICONTRACT CLASS -WINTER 1 0015350 1 45320 1 330.00 $330.00 2/10/2011 1 JENKINS & HOGIN, LLP GEN LEGAL SVCS -JAN 2011 0014020 44020 1,219.40 2/10/2011 93147 JCCL SOUTH POINTE WEST LLC REFUND -PLAN CHECK FEE 1 001 1 34300 1 225.00 $225.00 2/10/2011 93148 JENKINS & HOGIN, LLP LEGAL SVCS -FINANCE JAN 0014020 44020 127.40 $6,825.00 2/10/2011 1 JENKINS & HOGIN, LLP GEN LEGAL SVCS -JAN 2011 0014020 44020 1,219.40 2/10/2011 93150 JENKINS & HOGIN, LLP LEGAL SVCS -COM DEV JAN 0014020 44020 1,911.00 $66.00 2/10/2011 JENKINS & HOGIN, LLP LEGAL SVCS -COMM SVCS JAN 0014020 44020 54.60 2/10/2011 93151 JENKINS & HOGIN, LLP LEGAL SVCS-P/WORKS JAN 0014020 44020 3,512.60 $1,110.00 2/10/2011 1 93149 JOE A. GONSALVES & SON INC. ILEGISLATIVE SVCS -FEB 0014030 1 44000 1 3,000.00 $3,000.00 2/10/2011 1 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-COUNCIL 0014010 42325 35.00 2/10/2011 1 93150 IKIDS CAN DO GYMNASTICS ICONTRACT CLASS -WINTER 1 0015350 1 45320 66.00 $66.00 2/10/2011 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-COUNCIL 0014010 42325 35.00 2/10/2011 1 93151 IGABRIELAKLEIN ICONTRACT CLASS -WINTER 1 0015350 1 45320 1,110.00 $1,110.00 2/10/2011 1 93152 KUSTOM IMPRINTS INCORP. SUPPLIES -RECREATION 0015350 1 41200 1 455.76 $455.76 2/10/2011 93153 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-CMGR 0014030 42325 35.00 $140.00 2/10/2011 1 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-COUNCIL 0014010 42325 35.00 2/10/2011 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-COUNCIL 0014010 42325 35.00 2/10/2011 LEAGUE OF CALIFORNIA CITIES LEAGUE MTG-COUNCIL 0014010 42325 35.00 2/10/2011 1 93154 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGE 0014090 42113 1 15.14 $30.28 2/10/2011 1 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGE 0014090 42113 15.14 2/10/2011 1 93155 BENNY LIANG P & R COMM -1/27 1 0015350 1 44100 1 45.00 $45.00 Page 4 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/10/2011 93156 SHIN CHIH LIN RECREATION REFUND 001 34780 1 85.001 $85.00 2/10/2011 93157 LONG BEACH BMW M/C EQ MAINT-RADAR REMOVAL 1284411 46250 230.40 $230.40 2/10/2011 MISS DIAMOND BAR PAGEANT INC MTG-COUNCIL 0014010 42325 25.00 2/10/2011 11 93158 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-DEC 10 0015340 1 42210 364.85 $364.85 2/10/2011 93159 LYNN MESTAS RECREATION REFUND 001 1 34780 85.00 $85.00 2/10/2011 93160 MISS DIAMOND BAR PAGEANT INC MTG-COUNCIL 0014010 42325 25.00 $75.00 2/10/2011 MISS DIAMOND BAR PAGEANT INC MTG-COUNCIL 0014010 42325 25.00 2/10/2011 93162 MISS DIAMOND BAR PAGEANT INC MTG-COUNCIL 0014010 42325 25.00 $100.00 2/10/2011 1 93161 MOBILE RELAY ASSOCIATES INC IREPEATER SVCS -FEB 2011 0014440 1 42130 78.75 $78.75 2/10/2011 MAYA PATEL FACILITY CHRGS-DBC 001 36615 -300.00 2/10/2011 93162 NATIONAL LEAGUE OF CITIES IMEMBERSHIP DUES -5/11-4/12 0014090 1 42315 j 4,467.001$4,467.00 $100.00 2/10/2011 1 93163 OMG NATIONAL JANNL MAINT-HOLD MSG 0014070 1 44000 1 39.00 $39.00 2/10/2011 1 93164 ONE TOUCH GLOBAL TECHNOLOGIES ICOMP MAINT-I.T. 4/11-4/12 0014070 1 42205 409.60 $409.60 2/10/2011 93165 TED OWENS P & R COMM -1127 0015350 44100 45 .00 $45.00 2/10/2011 93166 MAYA PATEL FACILITY REFUND -DBC 001 23002 1 700.00 $400.00 2/10/2011 MAYA PATEL FACILITY CHRGS-DBC 001 36615 -300.00 2/10/2011 93167 SANDRA PEREZ FACILITY REFUND -HERITAGE 001 23002 200.00 $320.00 2/10/2011 SANDRA PEREZ FACILITY REFUND -HERITAGE 001 36615 120.00 2/10/2011 1 93168 PROTECTION ONE INC JALARM SVCS -DBC 1 0015333 1 42210 1 56.78 $56.78 2/10/2011 RENNE SALAS FACILITY REFUND -DBC 001 36615 330.00 2/10/2011 1 93169 KIM RICHARD FACILITY REFUND -DBC 1 001 1 23002 1 100.00 $100.00 2/10/2011 1 93170 DAVID A ROBERTO P & R COMM -1/27 J 0015350 1 44100 1 5.00 $45.00 2!10/2011 93171 RENNE SALAS FACILITY REFUND -DBC 001 23002 100.00 $430.00 2/10/2011 RENNE SALAS FACILITY REFUND -DBC 001 36615 330.00 Page 5 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/10/2011 93172 JSCMAF MTG-MCKITRICK/BATSON 0015350 1 42325 1 50.001 $50.00 2/10/2011 1 93173 SECTRAN SECURITY INC. ICOURIER SVCS -FEB 2011 1 0014090 44000 1 299.73 $299.73 2/10/2011 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 506.06 2/10/2011 93174 ROOPA SHAH FACILITY REFUND -DBC 1 001 23002 1 100.00 $100.00 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 255.09 2/10/2011 1 93175 SIMPSON ADVERTISING INC IPRINT SVCS -DBC RNTL PCKTS 1 0015333 42110 1 740.811 $740.81 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 46.00 2/10/2011 1 93176 TIM SMITH CONTRACT CLASS -WINTER 1 0015350 45320 372.00 $372.00 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 3,894.36 2/10/2011 1 93177 SNAPLOCK INDUSTRIES DANCE FLOOR -DBC 1 0015333 1 46250 3,305.55 $3,305.55 2/10/2011 93178 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 533.53 $8,104.55 2/10/2011 1 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 506.06 2/10/2011 93180 SOUTHERN CALIFORNIA EDISON ELECT SVCS TRFFC CONTROL 0015510 42126 219.77 $964.86 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 255.09 2/10/2011 93184 SOUTHERN CALIFORNIA EDISON ELECT SVCS TRFFC CONTROL 0015510 42126 2,424.57 $432.00 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 46.00 2/10/2011 93185 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 225.17 $200.00 2/10/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 3,894.36 2/10/2011 1 93179 KAY SUH IFACILITY REFUND -DBC 001 1 36615 1 270.00 $270.00 2/10/2011 1 JMYO MYO THANT FACILITY CHRGS-DBC 001 36810 -25.00 2/10/2011 1 93180 TELEPACIFIC COMMUNICATIONS INTERNET SVCS-I.T. FEB 0014070 1 44030 964.86 $964.86 2/10/2011 1 93181 THANT FACILITY REFUND -DBC 001 23002 500.00 $475.00 2/10/2011 1 JMYO MYO THANT FACILITY CHRGS-DBC 001 36810 -25.00 2/10/2011 1 93182 ITHE COMDYN GROUP INC lCONSULTING SVCS -GIS 1/28 1 0014070 1 44000 1 1,582.63 $1,582.63 2/10/2011 1 93183 THE SAUCE CREATIVE SERVICES FLYERS -CITY B/DAY 1 0015350 1 42353 1 125.00 $125.00 2/10/20111 93184 JDARLA TIGHE ICONTRACT CLASS -WINTER 1 0015350 1 45320 1 432.001 $432.00 2/10/2011 1 93185 IMICHELLE TODA IFACILITY REFUND -HERITAGE 1 001 1 23002 1 200.00 $200.00 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept I Acct # Amount I Total Check Amount 2/10/2011 93186 ITRANE SERVICE GROUP INC HVAC MAINT-DBC JAN -MAR 0015333 1 45300 1 946.001 $946.00 2/10/2011 93187 TRI -CITIES POOL SERVICE & REPAIR IFOUNTAIN MAINT-DBC JAN 1 0015333 1 45300 1 160.001 $160.00 2110/2011 JWEST WEST COAST MEDIA AD -DBC FEB 11 0014095 42115 700.00 2/10/2011 93188 JUS POSTAL SERVICE (HASLER) REPLENISH POSTAGE METER 1 0014090 1 42120 1 5,000.001 $5,000.00 2/10/2011 1 93189 VALLEY TROPHY SUPPLIES -RECREATION 1 0015350 1 41200 171.75 $171.75 2/10/2011 1 93190 WATER SHED INC UNIFORM -SHERIFF 1 0014411 1 41300 719.501 $719.50 2/10/2011 1 93191 WAXIE SANITARY SUPPLY SUPPLIES -DBC 1 0015333 1 41200 1,556.36 $1,556.36 2/10/2011 93192 COAST MEDIA AD -WINTER S/FEST JAN 0014095 42115 700.00 $1,400.00 2110/2011 JWEST WEST COAST MEDIA AD -DBC FEB 11 0014095 42115 700.00 2/10/2011 1 93193 CAROLINE JOY WOOD IRECREATION REFUND 001 34780 1 97.001 $97.00 2/10/2011 93194 PAUL WRIGHT AiV SVCS-C/C,PLNG MTG 0014090 44000 250.00 $250.00 2/17/2011 93195 ELISA ALSAWALHY IRECREATION REFUND 001 34780 1 57.001 $57.00 2/17/2011 1 93196 ARBOR DAY FOUNDATION MEMBERSHIP DUES -JORDAN 0015350 1 42315 1 15.00 $15.00 2/17/2011 1 93197 RUBY AUL RECREATION REFUND 001 1 34780 1 85.00 $85.00 2/17/2011 1 93198 1BENESYST FLEX ADMIN SVCS -1ST OTR 0014060 1 42346 100.00 $100.00 2/17/2011 93199 BENESYST 2/18/11-P/R DEDUCTIONS 001 21105 699.76 $699.76 2/17/2011 1 93200 CALIFORNIA POLITICAL WEEK PUBLICATIONS RENEWAL 1 0014030 1 42320 80.00 $80.00 2/17/2011 1 93201 CARROT TOP INDUSTRIES INC SUPPLIES -DBC 1 0015333 1 41200 471.501 $471.50 2/17/2011 93202 KAREN CAYANAN IFACILITY REFUND -DBC 1001 1 36615 1 100.001 $100.00 11 2/17/2011 93203 CITY OF SIGNAL HILL IMEMBERSHIP DUES -1/11-6/11 1 0015510 1 44240 1 1,250.00 $1,250.00 Page 7 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # I Amount I Total Check Amount 2/17/2011 93204 CONSTANCE J. LILLIE CONTRACT CLASS -WINTER 0015350 1 45320 1 223.871 $223.87 2/17/2011 1 93205 CORNERSTONE RECORDS MGMT DATA STORAGE SVCS -JAN 0014070 1 45000 1 620.00 $620.00 2/17/2011 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 217.81 2/17/2011 1 93206 ICOUNTRY GARDEN CATERERS INC FOOD -CONCERT SHARE JAN 0015350 1 45300 1 2,081.151 $2,081.15 2/17/2011 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 8.99 2117/2011 1 93207 CA PARKS & REC SOC -DIS XIII JCPRS MTG-REC STAFF 0015350 1 42325 1 60.00 $60.00 2/17/2011 1 93208 JDAY & NITE COPY CENTER IPRINT SVCS-P/WKS 0015510 42110 1 65.25 $65.25 2117/2011 1 93209 IDIAMOND BAR BREAKFAST LIONS MTG-COUNCILS 0014010 42325 40.00 $40.00 2/17/2011 93210 DIAMOND BAR HAND CAR WASH CAR WASH-NGHBRHD IMP 0015230 42200 21.98 $288.16 2/17/2011 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 217.81 2/17/2011 93212 DIAMOND BAR HAND CAR WASH CAR WASH -ROAD MAINT 0015554 42200 39.38 $120.00 2/17/2011 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 8.99 2/17/2011 1 93211 IDOLPHIN RENTS INC JEQ RENTAL -CONCERT SHARE 1 0015350 1 42130 1 1,104.50 $1,104.50 2/17/2011 EXTERMINETICS OF SO CAL INC PEST CONTROL-PANTERA 0015340 42210 30.00 2/17/2011 1 93212 JEDUCATION TO GO ICONTRACT CLASS -WINTER 1 0015350 45320 1 120.00 $120.00 2/17/2011 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 40.00 2/17/2011 1 93213 JEMPLOYMENT DEVELOPMENT DEPARTMENT JUNEMPLYMNT CHRGS-4TH QTR 1 0014090 40093 1 3,261.00 $3,261.00 2/17/2011 93214 EXTERMINETICS OF SO CAL INC PEST CONTROL -HERITAGE 0015340 42210 40.00 $235.00 2/17/2011 EXTERMINETICS OF SO CAL INC PEST CONTROL-PANTERA 0015340 42210 30.00 2/17/2011 93216 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 75.00 $1,121.00 2/17/2011 EXTERMINETICS OF SO CAL INC PEST CONTROL -DBC 0015333 45300 40.00 2/17/2011 93217 EXTERMINETICS OF SO CAL INC PEST CONTROL -PETERSON 0015340 42210 50.001 1 2/17/2011 1 93215 FEDEX 1EXPRESS MAIL -GENERAL 0014090 1 42120 1 159.36 $159.36 2/17/2011 1 93216 IFIELDMAN ROLAPP & ASSOCIATES INC PROF.SVCS-NEW C/HALL 1 0014090 1 44000 1 1,121.00 $1,121.00 2/17/2011 1 93217 IGRAFFITI CONTROL SYSTEMS IGRAFFITI SVCS -RD MAINT 1 0015554 1 45506 1,260.001 $1,260.00 2/17/2011 1 93218 IGRAND MOBIL FUEL-P/WORKS 10015554 1 42310 1 57.64 $57.64 Page 8 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount 1 Total Check Amount 2/17/2011 93219 GEORGE HARRIS RECREATION REFUND 001 34780 102.00 F7777777TE00 2/17/2011 1 93220 IHOME DEPOT CREDIT SERVICES SUPPLIES -PARKS 1 0015340 1 41200 1 135.53 $135.53 2/17/2011 1 LOS ANGELES COUNTY MTA CITY SUBSUDY-FEB 2011 1125553 1 45533 930.15 $514.94 2/17/2011 1 93221 ILI YUN HUNG RECREATION REFUND 1 001 1 34780 1 152.00 $152.00 2/17/2011 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -AUG 10 0015510 45530 1,970.45 2/17/2011 1 93222 INTELLIBRIDGE PARTNERS LLC JPRORSVCS-INTERIM FIN DIR 1 0014050 1 44000 1 9,735.00 $9,735.00 2/17/2011 1 93223 IKENS HARDWARE SUPPLIES -ROAD MAINT 1 0015554 1 41250 1 40.04 $40.04 2/17/2011 1 93224 IJUNG YON KWON RECREATION REFUND 1 001 1 34780 1 114.00 $114.00 2/17/2011 1 93225 LEWIS ENGRAVING INC. ENGRAVING SVCS -BADGE 0014090 1 42113 1 15.14 $15.14 2/17/2011 1 93226 ISHERI LIEBE ICONTRACT CLASS -WINTER 1 0015350 1 45320 1 412.80 $412.80 2/17/2011 1 93227 ILIEBERT CASSIDY WHITMORE I LEGAL SVCS-H/R 1 0014060 1 44000 1 306.00 $306.00 2/17/2011 1 93228 LOS ANGELES COUNTY MTA MTA PASSES -FEB 2011 1125553 45535 3,229.35 $4,159.50 2/17/2011 1 LOS ANGELES COUNTY MTA CITY SUBSUDY-FEB 2011 1125553 1 45533 930.15 $514.94 2/17/2011 93229 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT-NOV 0015340 42210 221.92 $6,316.18 2/17/2011 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -JUN 10 0015510 45530 1,507.37 $514.94 2/17/2011 93231 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE-JUL 10 0015510 45530 2,616.44 $1,116.20 2/17/2011 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE -AUG 10 0015510 45530 1,970.45 2/17/2011 1 93230 THOMAS LOTT ST SWEEPING CALENDARS 1 0015510 1 42115 1 1,603.40 $1,603.40 2/17/2011 METROLINK CITY SUBSIDY -FEB 2011 1125553 45533 19,968.63 $514.94 2/17/2011 1 93231 MERCURY DISPOSAL SYSTEMS INC IRECYCLING FEES -JAN 1 1155515 1 44000 1 1,116.20 $1,116.20 2/17/2011 93232 METROLINK METROLINK PASSES -FEB 2011 1125553 45535 88,943.12 $95,147.75 2/17/2011 METROLINK CITY SUBSIDY -FEB 2011 1125553 45533 19,968.63 $514.94 2/17/2011 93234 METROLINK PASSES RETURNED -FEB 2011 1125553 45535 -13,764.00 2/17/2011 1 93233 METROPOLITAN TRANSPORTATION AUTHOR! MTG-C MALPICA 1 0015510 1 42325 1 50.00 $50.00 $514.94 2/17/2011 1 93234 IPERS RETIREMENT RETIRE CONTRIB-ER 1 001 1 21109 1 303.28 Page 9 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/17/2011 2/17/2011 93234... PERS RETIREMENT PERS RETIREMENT RETIRE CONTRIB-EE SURVIVOR BENEFIT 001 001 21109 21109 203.66 8.00 $514.94 ... 2/17/2011 93235 PERS RETIREMENT FUND RETIRE CONTRIB-ER 001 21109 15,260.39 $26,285.60 2/17/2011 PERS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 10,978.71 1 2/17/2011 93237 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 46.50 $77.25 2/17/2011 1 93236 POMONA UNIFIED SCHOOL DISTRICT IFACILITY USE-PANTERA PKNG 1 0015350 1 42140 1 200.00 $200.00 2/17/2011 PRECISION DYNAMICS CORPORATION SUPPLIES -WINTER S/FEST 0015350 41200 427.70 1 2/17/2011 1 93237 POST 19 LA COUNTY FIRE EXPLORERS REIMS -FOOD WINTER S/FEST 1 0015350 1 45300 1 77.251 $77.25 2/17/2011 93238 PRECISION DYNAMICS CORPORATION SUPPLIES -CRAFT FAIR 0015350 41200 27.38 $933.55 2/17/2011 PRECISION DYNAMICS CORPORATION SUPPLIES -WINTER S/FEST 0015350 41200 427.70 1 2/17/2011 PRECISION DYNAMICS CORPORATION SUPPLIES -CITY B/DAY CELEB 0015350 42353 427.70 2/17/2011 PRECISION DYNAMICS CORPORATION SUPPLIES -CRAFT FAIR 0015350 41200 50.77 2/17/2011 1 93239 IQUINN RENTAL SERVICES JEQ RENTAL -WINTER S/FEST 1 0015350 1 42130 1 137.34 $137.34 2/17/2011 93240 REGIONAL TAP SERVICE CENTER TAP PASSES -JAN 2011 1125553 45535 12,442.19 $14,930.63 2/17/2011 REGIONAL TAP SERVICE CENTER CITY SUBSIDY -JAN 2011 1125553 1 45533 2,488.44 1 2/17/2011 93241 CAROL SMITH FACILITY REFUND -DBC 001 23002 500.00 1 $857.50 2/1712011 CAROL SMITH FACILITY REFUND -DBC 001 36615 1 357.50 1 2/17/2011 93242 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 39 1395539 42126 575.94 $3,352.67 2/17/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 20.92 2/17/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 153.56 2/17/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1385538 42126 21.90 2/17/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 41 1415541 42126 21.80 2/17/2011 SOUTHERN CALIFORNIA EDISON ELECT SVCS -NEW C/HALL 0014093 42126 2,558.55 2/17/2011 93243 SPARKLETTS WATER SUPPLIES-SYC CYN 0015340 42130 40.79 $256.22 2/17/2011 SPARKLETTS WATER SUPPLIES-C/HALL 0014090 41200 204.68 2/17/2011 SPARKLETTS EQ RENTAL-JAN/FEB 0014090 42130 10.75 2/17/2011 1 93244 ISUSTAINABLE ENVIRONMENTAL MNGMT COM ISOLID WASTE SVCS -DEC 2010 1 1155515 1 44000 1 467.50 $467.50 Page 10 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date jCheck Number Vendor Name Transaction Description ( Fund/ Dept I Acct # I Amount I Total Check Amount 2/17/2011 93245 THE SAUCE CREATIVE SERVICES BANNERS -CITY B/DAY CELEB 10015350 42353 1,000.00 $1,000.00 2/17/2011 93246 ]TIME WARNER INTERNET SVCS-C/HALL 0014070 44030 252.60 $385.89 2/17/2011 TIME WARNER INTERNET SVCS -HERITAGE 0014070 44030 133.29 2!17/2011 93247 UNITED PUMPING SERVICE INC SUPPLIES -ROAD MAINT 0015554 41250 1,165.88 $1,325.88 2/17/2011 UNITED PUMPING SERVICE INC SUPPLIES -ROAD MAINT 001 5554 1 41250 160.00 2/17/2011 1 93248 UNITED STATES POSTAL SERVICE JANNL PERMIT -BUS RPLY MAIL 1 0014095 1 42120 1 185.00 $185.00 2/17/2011 93250 US BANK MEMO CREDIT-I.T. 0014070 42205 -449.55 $15,642.74 2/17/2011 US BANK MEMBERSHIP DUES-I.T. 0014070 42315 469.00 2/17/2011 US BANK MTGS-I.T. 0014070 42325 183.40 2/17/2011 US BANK RSA CONF-I.T. 0014070 42330 230.40 2/17/2011 US BANK PUBLICATIONS-P/WKS 0015510 42320 105.65 2/17/2011 US BANK FUEL-NGHBRHD IMP 0015310 42310 285.00 2/17/2011 US BANK COMP MAINT-I.T, 0014070 42205 2,318.80 2/17/2011 US BANK AD-P/INFO 0014095 42115 724.93 2/17/2011 US BANK SUPPLIES-P/WKS 0015510 41200 27.94 2/17/2011 US BANK MTGS-P/WKS 0015510 42325 58.56 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 174.75 2/17/2011 US BANK TRNG-S FULL 0014050 42340 260.00 2/17/2011 US BANK SUPPLIES-P/INFO 0014095 41200 99.52 2/17/2011 US BANK CCCA CONF-COUNCIL 0014030 42330 683.40 2/17/2011 US BANK MEMBERSHIP DUES -COUNCIL 0014010 42315 50.00 2/17/2011 US BANK SUPPLIES -DBC 0015333 42210 12.00 2/17/2011 US BANK SUPPLIES -GENERAL 0014090 41200 7.66 2/17/2011 US BANK FUEL-NGHBRHD IMP 0015230 42310 105.36 2/17/2011 US BANK SUPPLIES -DBC 0015333 41200 85.71 2/17/2011 US BANK FUEL -RD MAINT 0015554 42310 456.06 2/17/2011 US BANK FUEL-NGHBRHD IMP 0015230 42310 113.63 2/17/2011 US BANK MTGS-GENERAL 0014090 42325 367.61 2/17/2011 US BANK FUEL-NGHBRHD IMP 0015230 42310 74.00 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 283.43 Page 11 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/17/2011 93250... US BANK EQ -RD MAINT 0015554 41300 31.26 $15,642.74 ... 2/17/2011 US BANK EMPLOYEE RECOG-H/R 0014060 42347 41.99 2/17/2011 US BANK FUEL -POOL VEH 0014090 42310 151.17 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 121.00 2/17/2011 US BANK CCCA CONF-COUNCIL 0014010 42330 790.68 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 153.00 2/17/2011 US BANK PUBLICATIONS -HIR 0014030 42320 557.83 2/17/2011 US BANK MTG-COUNCIL 0014010 42325 25.00 2/17/2011 US BANK CCCA CONF-CMGR 0014030 42330 981.51 2/17/2011 US BANK MTGS-CMGR 0014030 42325 894.83 2/17/2011 US BANK SUPPLIES -DBC 0015333 41200 141.34 2/17/2011 US BANK SEMINAR -C MURPHEY 0015350 42325 127.00 2/17/2011 US BANK MEMBERSHIP DUES -COUNCIL 0014010 42315 50.00 2/17/2011 US BANK RECRUITMNT AD -HIR 0014060 42115 717.00 2/17/2011 US BANK EMPLOYEE RECOG-H/R 0014060 42347 21.40 2/17/2011 US BANK SUPPLIES -COMM SVCS 0015350 41200 174.33 2/17/2011 US BANK SUPPLIES -COMM SVCS 0015350 41200 361.66 2/1712011 US BANK CPRS CONF-A TARAZON 0015350 42330 193.40 2/17/2011 US BANK TIME CLOCK-CMGR 0014030 41300 617.30 2/17/2011 US BANK SUPPLIES-I.T. 0014070 41200 342.40 2/17/2011 US BANK MTG-COM DEV 0015210 42325 38.31 2/17/2011 US BANK TRNG-NGHBRHD IMP 0015230 42340 50.00 2/17/2011 US BANK FUEL -ROAD MAINT 0015554 42310 135.05 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 150.00 2/17/2011 US BANK MAINT SVCS -COMM SVCS 0015310 42210 74.83 2/17/2011 US BANK FUEL -COMM SVCS 0015310 42310 332.99 2/17/2011 US BANK MAINT SVCS -COMM SVCS 0015340 42210 544.22 2/17/2011 US BANK MAINT SVCS -DBC 0015333 42210 1,095.98 2/17/2011 1 93251 VANTAGEPOINT TRNSFR AGNTS-303248 2/18/11-P/R DEDUCTIONS 1 001 1 21108 1 4,564.84 $4,564.84 2/17/2011 93252 VERIZON CALIFORNIA PH.SVCS-HERITAGE ALARM 0015340 42125 84.66 $1,295.70 2/17/2011 VERIZON CALIFORNIA PH.SVCS-FAX LINE C/MGR 0014030 42125 38.04 2/17/2011 VERIZON CALIFORNIA PH.SVCS-INFO TO GO 0014090 42125 172.71 Page 12 City of Diamond Bar - Check Register 02/10/2011 thru 02/23/2011 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount 2/17/2011 93252... VERIZON CALIFORNIA PH.SVCS-GENERAL 0014090 42125 821.02 $1,295.70 ... 2117/2011 93254 VERIZON CALIFORNIA PH.SVCS-NEW C/HALL 0014093 42125 142.67 $33.00 2/17/2011 VERIZON CALIFORNIA PH.SVCS-HERITAGE PK 0015340 42125 36.60 2/17/2011 1 93253 VISION INTERNET PROVIDERS INC MONTHLY HOSTING -JAN 11 1 0014070 44030 1 150.00 $150.00 2/17/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS -NEW C/HALL 0014093 42126 248.41 2/17/2011 1 93254 WALNUT VALLEY ROTARY REIMB-FOOD W/SNOW FEST 1 0015350 45300 1 33.00 $33.00 2/17/2011 93255 WALNUT VALLEY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 6,042.54 $11,635.57 2/17/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS -NEW C/HALL 0014093 42126 248.41 2/17/2011 93257 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 2,643.49 $48.48 2/17/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 1,825.12 2/17/2011 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 876.01 1 1 2/17/2011 1 93256 WARREN SIECKE ITRFFC ENG SVCS -DEC 2010 1 0015510 1 45221 1 2,083.00 $2,083.00 2/17/2011 1 93257 1WELLDYNERX ISHARP SVCS -JAN -2011 1 1155515 1 44000 1 48.481 $48.48 $452,846.94 Page 13 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager W TITLE: Treasurer's Statement — January 2011 RECOMMENDATION: Approve the January 2011 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.4 Meeting Date: Mar. 1, 2011 Per City policy, the Finance Department presents the monthly Treasurer's Statement for t Council's review and approval. This statement shows the cash balances for the various funds, breakdown of bank account balances, investment account balances, and the effective yield from investments. This statement also includes a separate investment portfolio report which the activities of the investments. All investments have been made in accordance with the Investment Policy. Glenn Steinbrink t j4i�n Interim Finance Director Attachments: Treasurer's Statement, Investment Portfolio Report c)ry 11 AssiVan'f-City,WnWer he City with a earned details City's CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT January 31.oV11 .�.�.�.�.�.�.�.�.�.�.�.�..�.��.i.�.�.�.�.�.�.�.�....�.��.�� ............... ^ ^ ^``� GENERAL FUND $19.117.96845 3,690.812.32 $1.164,63815 $21.644,082.62 COMMUNITY 0RGSUPPORT FD (4,800,00) 500.00 62500 (5,425.00 MEASURE R LOCAL RETURN FD 404.905.09 36.952.32 22.075.697.16 441.857.41 GAS TAX FUND (17.283.49) 207.633.28 TOTAL INVESTMENTS (17.288.49) TRANSIT TX(PROP/) FD 124.172.59 176.238.86 128.86141 170.551.04 TRANSIT TX(PROP C) FD 2.009.351.34 54.081.32 84.177.65 2.058.255.01 |GTEAFund 757.153.44 1.120.68 758.274.07 INTEGRATED WASTE MGT FD 611.071.12 49.816.61 20.531J3 640.355.94 TRAFFIC IMPROVEMENT FUND 228.590.65 345.51 1.938.08 227.008.08 AB2328-TRCONGESTION RELIEF FO 03.089.54 182.68 88.282.22 AIR QUALITY \MPRVMNT FD 154.76041 206.44 (170.67) 155.142.52 TRAILS QBIKEWAYS FD 0.00 ODO Prop 1OBond Fund 205.507.24 874.84 205.082.18 PARK FEES FO 349.067.30 52072 350.396.02 PROP A - SAFE PARKS ACT FUND 10.834.08 27.88 18.862.56 PARK & FACILITIES OEVEL.FD 576.089.60 859.17 576.948J7 COM DEV BLOCK GRANT FD <43.856.63> 712.00 9.497.00 (712.00) (55.554.43) CITIZENS OPT -PUBLIC SAFETY FD 141.278.07 212.48 4.600.00 138.885.55 NARCOTICS ASSET SEIZURE FD 365.725.52 541.00 366.206.82 CALAW ENFORCEMENT EQUIP PRG 47.684.98 7727 47.70225 E OYRNEJUSTICE ASSIST GRANT 58.857.03 77.96 58.434.89 LANDSCAPE DIST #3OFD (18.402.87) 26.772.00 15.542.03 (8.173.60 LANDSCAPE DIST #OSFD (38.655.50) 16.263.00 ' 14.00OJO <8T.47120> LANDSCAPE DIST #41 FD (10.354.15) 12.2157O - 5.042.78 (3.18123) CDBS'RFund (0.08) (0.63) ENERGY EFF & CNSVTN BLKQRT (893.27) (883.27) CAP IMPROVEMENT PRJ FD (151.906.05) 158.206.54 58.60671 712.00 (51.62422) SELF INSURANCE FUND 813.081.62 1.20425 814.885.87 EQUIPMENT REPLACEMENT FUND 214.348.95 345.51 214.695.46 COMPUTER REPLACEMENT FUND 340.808.20 505.52 341.193J2 PUBLIC FINANCING AUTHORITY FUN 183,047.54 28,047.92_ 3,462.17 207,633.29 TOTALS SUMMARY VpCASH: DEMAND DEPOSITS: GENERALACCOUNT , $25,64110 PAYROLL ACCOUNT 41,604.45 OHANGEFVND 1.000.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $68.746.25 INVESTMENTS: USTREASURY MONEY MARKET ACC" $870.007.50 LOCAL AGENCY INVESTMENT FD 22.075.697.16 FEDERAL BONDS 6.000.000.00 CASH WITH FISCAL AGENT: UGTREASURY MONEY MARKET ACC- 207.633.28 TOTAL INVESTMENTS o28.253.997.85 TOTAL CASH Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's funds are available for withdrawal within -24hours. |naddition, the City has started investing inlonger term investments. These investments are detailed on the attached Investment Report. All investments are in compliance with the investment policy adopted by the City of Diamond Bar. The above summary provides sufficient cash flow liquidity to meet the next six month's CITY OF DIAMOND BAR INVESTMENT PORTFOLIO REPORT for the Month of January 2011 Total Securities $ 6,000,000.00 6,000,000 $ '5,964,269.00 1.396% Local Agency Inv Fund AAA 22,075,697.16 22,107,956.88 0.538% US Treasury Money Market AAA $970,667.50 970,667.50 0.010% Total Liquidity $ 23,046,364.66 $ 23,078,624.38 Union Bank -(Fiscal Agent) AAA Total investments 2010-11 Budgeted Interest Income Actual Year -To -Date Interest Income Percent of Interest Received to Budget Allocation of Book Value of Investment by Type Purchase Maturity (By Percent) Amount Current Par / Fair Market LAIF Fund 3� , �, �, 75.46% Investment Type Rating Date Date Term At Cost Original Par Value * Rate Federal National Mortgage AAA 09/27/10 09/27/13 3.0 Yrs 1,000,000 1,000,000 998,578.00 1.200% Freddie Mac Unnt AAA 09/30/10 09/30/13 3.0 Yrs 1,000,000 1,000,000 999,468.00 1.250% Federal Home Loan Bank 1 AAA 12/02/10 12/02/13 3.0 Yrs 1,000,000 1,000,000 988,824.00 1.000% Federal Home Loan Bankds AAA 03/30/10 12/30/13 3.5 Yrs 1,000,000 1,000,000 1,008,276.00 2.050% Fannie Mac Fixed Rate NT AAA 12/30/10 12/30/13 3.0 Yrs 1,000,000 1,000,000 999,742.00 1.375% Fed Home Loan Banks Bond AAA 11/30/10 11/30/15 5.0 Yrs 1,000,000 1,000,000 969,381.00 1.500% Total Securities $ 6,000,000.00 6,000,000 $ '5,964,269.00 1.396% Local Agency Inv Fund AAA 22,075,697.16 22,107,956.88 0.538% US Treasury Money Market AAA $970,667.50 970,667.50 0.010% Total Liquidity $ 23,046,364.66 $ 23,078,624.38 Union Bank -(Fiscal Agent) AAA Total investments 2010-11 Budgeted Interest Income Actual Year -To -Date Interest Income Percent of Interest Received to Budget * Source of Fair Market Value: Wells Fargo Institutional Securities, LLC 207,633.29 207,633.29 0.010% $ 29,253,997.95 $ 29,250,526.67 $342,800.00 $97,108.83 28.328% TYPE OF INVESTMENTS: Federal Agency Security Federal Agency Securities are issued by direct U.S Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. The City Investment Policy places a 40% limit on this type of investment and the security investment is currently held in a custodial account by Wells Fargo Institutional Securities LLC for safe- keeping services. Local Agency Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed by the State Treasurer and regulated by the State law. The City Investment Policy places no limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. The City Investment Policy places no limit on this type of investment. Allocation of Book Value of Investment by Type (By Percent) Federal Agency Securities LAIF Fund 3� , �, �, 75.46% 20.51% U.S Treasury ' Money Market 4.03% Total Investment - $29, * Source of Fair Market Value: Wells Fargo Institutional Securities, LLC 207,633.29 207,633.29 0.010% $ 29,253,997.95 $ 29,250,526.67 $342,800.00 $97,108.83 28.328% TYPE OF INVESTMENTS: Federal Agency Security Federal Agency Securities are issued by direct U.S Government agencies or quasi -government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. The City Investment Policy places a 40% limit on this type of investment and the security investment is currently held in a custodial account by Wells Fargo Institutional Securities LLC for safe- keeping services. Local Agency Investment Fund (LAIF) LAIF is an investment pool for local agencies which is managed by the State Treasurer and regulated by the State law. The City Investment Policy places no limit on this type of investment. U.S. Treasury Money Market Fund Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. The City Investment Policy places no limit on this type of investment. CITY COUNCIL Agenda # 6.5 Meeting Date.- 311111 TO: Honorable Mayor and MembeIs of the City, Council , FROM: James DeStefano, City Ma 4 TITLE: APPROVAL OF ASSIGNMENT OF PARKS MASTER PLAN CONTRACT FROM MATLOCK ASSOCIATES TO TKE ENGINEERING AND APPROPRIATION OF $10,000 FROM GENERAL FUND RESERVES TO COMPLETE THE PARKS MASTER PLAN DOCUMENT. RECOMMENDATION: Approve Assignment and Appropriation. FINANCIAL IMPACT: The City Council appropriated $156,900 in the 2007/08 FY Budget to complete the Parks Master Plan. $22,000 was appropriated from the General Fund and $134,900 was appropriated from the Park Development Fund. It will require a $10,000 appropriation to complete the Parks Master Plan for reimbursables and to up -date exhibits and graphics for the trails portion of the Master Plan. BACKGROUND: The City Council awarded a contract to Matlock Associates to complete the Parks Master Plan with an authorization of $156,900 on June 17, 2008. Matlock Associates substantially completed the document in September 2009. The remaining tasks as of September 2009 were reviews by the Parks & Recreation Commission and Planning Commission, and adoption by the City Council. These tasks remain to be completed. These tasks were put on hold with the hope of securing a dedicated funding source for the recommendations of the Master Plan. These recommendations will require approximately $11.5 million in resources to implement the highest level priorities and an additional $6.0 million for the second tier priorities. Also, these improvements, if constructed, will require ongoing annual resources for personnel, maintenance and operations. The two individuals who performed the majority of the work on the Parks Master Plan for Matlock Associates have since left the firm, and the skill set necessary to complete the Master Plan is no longer available from Matlock Associates. Matlock Associates is primarily an architectural design firm and are no longer involved with projects such as Diamond Bar's Parks Master Plan. However, Matlock, Associates is willing to assign their contract for the Parks Master Plan to TKE Engineering, the firm where the two individuals who performed the majority of the Master Plan work are now associated. TKE Engineering has agreed to accept the assignment of the Parks Master Plan project at no additional cost. The only additional costs that will be borne by the City to complete the Parks Master Plan is for printing costs and up -dates to the trails portion of the Master Plan that City staff is seeking. These additional costs total $10,000 and need to be appropriated from General Fund reserves;. DISCUSSION: Section 16 of the original agreement between Matlock Associates and the City of Diamond Bar states that the contract cannot be assigned by the consultant to another firm without the approval of the City. Therefore, City Council approval is required to assign the Parks Master Plan contract to TKE Engineering. If the assignment agreement is approved by the City Council, following is the tentative schedule for completion of the Parks Master Plan: April, 2011 Review by the Parks and Recreation Commission. May 2011 Review by the Planning Commission. June 2011 Review and adoption by the City Council. Director of Community Services Attachments: Assignment Agreement between Matlock Associates and TKE Engineering dated 3/1/11 Consulting Services Agreement between City of Diamond Bar and Matlock Associates dated 6/17/08 ASSIGNMENT AGREEMENT This Assignment Agreement made this day March 1, 2011, by and between Thomas G. Matlock Associates, Inc., hereinafter "Assignor", having its principal office at 1614 E. Holt Blvd, Ontario, CA 91761 and TKE Engineering and Planning, hereinafter "Assignee", having its principal office at 2305 Chicago Ave, Riverside, CA 92507, in consideration of the mutual covenants herein contained and other good and valuable consideration, the sufficiency of which is hereby acknowledged. Witnessed: Whereas, Assignor entered into an agreement with the City of Diamond Bar on June 27, 2008 for consulting services to prepare a Park & Recreation Master Plan for the City of Diamond Bar (hereinafter called "Contract"); and Whereas, Assignor wishes to assign all of its rights and obligations under the Contract to Assignee; and Whereas, Section 16 of said Contract requires approval of assignment of Contract by the City of Diamond Bar; and Whereas, the City of Diamond Bar wishes to proceed with the completion of the Contract utilizing the Principal Planner and Senior Associate Consultant (hereinafter called the "Project Team") that prepared the draft document of the Parks and Recreation Master Plan and to extend the contract term to December 31, 2011; and Whereas, the "Project Team" now work for Assignee. Now Therefore, Assignor and Assignee agree as follows: 1. Assignor and Assignee hereby agree that the Assignor shall assign all its right, title, and interest, and delegate all its obligations, responsibilities, and duties, in and to the Contract, to Assignee. 2. Assignee hereby accepts the assignment of all of Assignor's obligations, responsibilities, and duties under the Contract and all of Assignor's right, title, and interest in and to the Contract. 3. Assignee agrees that all current unpaid invoices now being held by the City of Diamond Bar for services performed by Assignor shall be paid by the City to the Assignor and such payments shall be kept by the Assignor. 4. Assignee agrees to retain Ron Hagan, Public Enterprise Group as the Senior Associate Consultant to finish the project under the same conditions required by his current contract with Assignor. Assignee agrees to assume responsibility for payment of all outstanding invoices Assignor has for Ron Hagan and any future invoices that may be incurred as part of Assignee's obligations and responsibilities to complete the Contract. 5. Assignor hereby agrees to transfer all original files of the master plan document to Assignee and waive all rights to the design, format and title to the master plan document. 6. After City approval of the Assignment Agreement, neither Assignor nor Assignee shall have any further financial obligation to one another with regards to payment of debts associated with the Contract, notwithstanding the payment of debt obligations described herein. 7. Assignee agrees to complete the Contract by December 31, 2011 with no additional costs to Assignor or City, subject to the following tasks to be completed per the terms and conditions of the Contract: A. Review of draft document comments by the City and update of draft document, including revised financial section, for the approval process B. Attendance and presentation of the Master Plan at the following meetings: Meeting to final all changes needed in the draft document — Parks & Recreation Commission presentation in April, 2011 — Planning Commission presentation in May, 2011 — City Council Study Session presentation in June, 2011 — City Council adoption meeting, date to be determined C. The number of copies Assignee agrees to provide the City shall be to print 10 hard copies in three -hole punch binder notebooks, along with PDF formatted CD's (number to be determined) and posting of the draft master plan on the City's web site. The 10 hard copies will be collected after the Parks and Recreation Commission meeting and updated with their comments and returned for the Planning Commission, then again collected and updated with Planning's comments for presentation to City Council at its study session. Assignee will then final, the 10 copies and print two additional copies for a total of 12 final hard copies of the master plan. Assignee shall provide up to 20 PDF formatted CD's of each of the updates in the approval process, if needed to meet distribution list requirements for the public meetings. Assignee agrees to preparean Executive Summary of the master, plan which the City can print as many copies as it needs for public distribution. The City shall update its web site after each draft update. 8. Assignee agrees to defend and indemnify the City from any and all claims, actions, judgments, liabilities, proceedings and costs, including reasonable attorneys' fees and other costs of defense and damages, resulting from Assignor's performance prior to the assignment of the Contract and resulting from Assignee's performance after the assignment of the Contract. 9. Assignee agrees to indemnify the Assignor from any and all claims, actions, judgments, liabilities, proceedings and costs, including reasonable attorneys' fees and other costs of defense and damages, resulting from Assignee's performance after the assignment of the Contract. 10. The City's signature of consent to the assignment shall be considered sufficient approval of the assignment as required by Section 16 of the Contract, and agreement that no additional terms or conditions are required to complete the Contract, except the ones stated herein. IN WITNESS WHEREOF, the parties set their hands and seals as of this date first above written by their duly authorized representativu: O iLgnee — Assignor — Thomas G. Matlock 4* _ ---J ffe:rvy Scott Principal, Thomas G. Matlock Associates Principal, TKE Engineering & Planning Consent to Assignment: City of Diamond Bar By: ATTEST: Steve Tye, Mayor Tommye Cribbins, City Clerk Approved as to form: By: City Attorney CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of June 17, 2008 by and between the City of Diamond Bar, a municipal corporation ("City") and Matlock Associates, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "B" the Consultant's Response dated June 3, 2008 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. Term of this Contract begins on June 17, 2008 and shall continue until December 31, 2009 unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for services which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper invoices in the form specifie , d by City. Total payment to Consultant pursuant to this Agreement shall not exceed $146,900, plus $10,000 for reimbursables for a total authorization not to exceed $156,900. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: City of Diamond Bar James DeStefano, City Manager 21825 Copley Drive Diamond Bar, CA 91765-4178 .6. Status as Independent Consultant. Consultant: Thomas Matlock Associates, Inc. Jeffrey Scott, Principal of Land Planning 1614 E. Holt Blvd., Suite 106 Ontario, CA 91761 A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar. conditions. 8. Indemnification. Consultant agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent or wrongful acts, errors or omissions of Consultant, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do, business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by. Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and. volunteers shall be named as additional insureds on the policy (ies) as to comprehensive general liability, property damage, and .automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City. shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating -compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or' other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under -this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which -would conflict in any manner with the performance of its services pursuant to this Agreement; B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City. as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and, of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the jfirst anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report.. ,If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, j or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances codes and regulations of the federal, state, and local governments. .19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of .performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Notices. Any notices, bills, invoices, .or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 22. Governing Law. This Contract shall be interpreted, construed ..and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City: This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. „CITY" "CONS LTANT" .CITY DIAMOND BAR By: _ By. Its: Jack Tanaka, iMayor TEST: A . r- ved as to fo AT p,p 7 i By: r. .L C {�� Bye Tommye Cribbins City Clerk City Attorney �: Agenda # 6.6 Meeting Date: March 1, 2011 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mag—)'o TITLE: NOTICE OF COMPLETION FOR THE BREA CANYON ROAD DRAINAGE IMPROVEMENTS PROJECT RECOMMENDATION: File a Notice of Completion. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to CP Construction, Inc. on November 16, 2010 in an amount not to exceed $85,250 with a contingency amount of $8,500 for a total authorization amount of $93,750. The City authorized the Notice to Proceed for the construction project on January 10, 2011. Cp Construction, Inc. has completed all work required of this project. The final construction cost of the project is $85,250.30 which includes $5,559.00 in change orders for curb and gutter removal and replacement, pipe cleaning and adjusted unit prices due to a change in the catch basin design prompted by the City and a reduction in asphalt quantities. The project was completed $8,499.70 under the overall authorized project budget. NM DATE PREPARED: Associate Engineer February 22, 2011 G. l2ru. Director of Public Works Attachments: Notice of Completion RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21825 E. COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERIC NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 1 The full address of the owner is 21825 Conley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase;' or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on _ February 16, 2011. The work done was: Brea Canyon Road Drainage Improvements Project -east side of Brea Canon Road between Pathfinder Road and Via Sorella Street 7. The name of the contractor, if any, for such work of improvement was C.P. Construction Inc. December 14 2010 (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows. Brea Canyon Road Drainage Improvements Project -east side of Brea Canyon Road between Pathfmder Road and Via Sorella Street 9, The street address of said property is "none" (If no street address has been officially assigned, insert "none") CITY OF DIAMOND BAR Dated: Verification for Individual Owner '.. Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing - ("resident of', "Manager of," "A partner of," "Owner of," etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 _, at Diamond Bar California. (Date of signature) _ - _ (City where signed) _ - (Personal signature of the individual who is swearing that the contents of j the notice of completion are true) CITY COUNCIL Agenda # 6 , 7 Meeting Date: 3101111 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: AUTHORIZE AN ADDITIONAL A PROPRIATION OF $24,500 OF SAFE PARKS ACT "YOUTH AT RISK" FUNDS FOR THE CALIFORNIA CONSERVATION CORP (CCC) TO RE-ROUTE A PORTION OF THE STEEP CANYON TRAIL THAT IS CURRENTLY CLOSED, FOR A TOTAL 2010/11 FY AUTHORIZATION TO THE CCC. OF $59,500, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. RECOMMENDATION: Approve appropriation and authorize City Manager to execute agreement. FINANCIAL IMPACT: The City's 2010/11 FY Safe Parks Act budget includes $35,000 for work that has been performed by the CCC. Approval of this request will add another $24,500 to the budget. The Safe Parks Act "Youth at Risk" fund balance is $196,185.50. These funds are restricted and can only be spent on contractors that qualify as at -risk youth. The CCC workers qualify as at -risk youth. No funds from the General Fund will be expended on this contract. When the CCC completes the project and is paid in full by the City, the City will be reimbursed by the Los Angeles County Parks and Recreation, Regional Park and Open Space District. BACKGROUND: The City utilizes the CCC to perform trail repair work on the City's trail system as well as brush clearance work for fire prevention purposes. The CCC recently completed work on the Pantera Park trail and brush clearance work in LLAD #41, to the City's satisfaction. DISCUSSION: The area of the Steep Canyon Trail connecting to the Canyon Loop Trail is closed because of unfavorable conditions. By re-routing this part of the trail, hikers will be able to connect to the Canyon Loop trail and continue their hike through the whole Summitridge Park Trail System. Without this re-route work, hikers either have to go back the way they came, or cut through the adjoining residential neighborhood. This portion of the trail was popular with hikers before it was closed, and staff believes that completing the re-route work as proposed by the CCC is in the best interest of the community. The summary of work proposed by the CCC starts at the existing wood post / wire fence and continues as follows: ® 25 ft mark, small switch -back • 100 ft mark: landing or switch -back • 190 ft mark: 15'x3'x3'drainage lens (rock reinforced drainage) • 260 ft mark: highest point of trail • 354 ft mark: 3rd switch back ® 415 ft mark: 4th switch back leading into existing trail In order to perform this work, the CCC will require funding for labor. Therefore, staff is requesting $24,500 to complete the project, which is in addition to the $35,000 already included in the 2010/11 FY budget. This exceeds the City Manager's spending authority and requires City Council approval. The CCC has assisted the City with the repair of various trails and the clearing of brush throughout the City's park and trail system for several years. Utilizing the CCC for this type of work has proven to be cost effective for the City. City staff recommends that the City Council authorize an appropriation in the amount of $24,500 for a total authorization of $59,500 for the CCC in the 2010/11 FY. Alison Meyers Community Services Coordinator REV BY: ob Ros Director of Community Services Attachments: Two overview photos of approximate re-route path. Steep Canyon Trail Re -Route r Steep Canyon Trail Re -Route (Closer View) CITY COUNCIL Agenda # 6 - 8 (moi ) Meeting Date: March 1, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVE CONTRACT AMENDMENT WITH GFB-FRIEDRICH & ASSOCIATES, INC. FOR ASSESSMENT ENGINEERING SERVICES FOR LANDSCAPING ASSESSEMENT DISTRICT NUMBERS 38, 39, AND 41 AND. FOR SERVICES RELATED TO THE PULTE TRACT DETACHMENT PROCEEDINGS FOR A TOTAL CONTRACT AMOUNT OF $17,910. RECOMMENDATION: Approve. FINANCIAL IMPACT: In FY 2010-2011, $13,000 has been budgeted for the updates of Landscaping Assessment District Numbers 38, 39, and 41. Additionally, staff will utilize funds from Public Works Admin (001-5510-44240) in the amount of $4,950 to cover costs related to the Pulte Tract Detachment Proceedings. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping and open space improvements, and intends to continue the program by special assessments upon lands within the City. GFB has been providing such assessment district update services to the City since Fiscal Year 1994-95 and has satisfactorily performed the assessment engineering services for the City and has comprehensive knowledge of the City's requirements. As such, staff recommends that the City continue the assessment engineering services with GF13 for a period of one (1) year. Key tasks placed upon the assessment engineer include: Strategy Meeting to discuss assessment methodology, capital improvement budgets, proposed operation and maintenance budgets, etc. • Prepare Landscaping Inventory Map for each assessment district of areas to be maintained. • Prepare Engineer's Report which will contain the description of proposed improvements, cost estimate, method of assessment, assessment roll, and diagram. • Attend Public Meetings and Public Hearings. • Place Assessments on County Assessor's Roll and submit final rolls to the City. In addition, GFB-Friedrich will perform detachment proceedings for the residential development known as the Pulte Tract (Tract No. 52267) which is partially within the boundary of existing Landscape Assessment District No. 39. The Tract was not detached concurrently when the Final Tract Map in was approved 2000. The detachment is necessary since the landscaping and open space improvements within the Pulte Tract Boundary have always been funded by homeowner association fees. There is no fiscal impact involved in the detachment proceedings. These properties, though within the boundaries of District 39, have never been assessed and have been treated as though they are outside the district boundaries. The detachment proceedings are considered a "clean-up" procedure to resolve the discrepancy. For FY 2011-2012, the proposed total fee is $17,910. PREPARED BY: Patrick Gallegos, Management Analyst Date Prepared: February 23, 2011 . Liu,Director of Public Works Attachments: Amendment to the Consulting Services Agreement Exhibit A — Consultant's Proposal Exhibit B — Proposed Schedule for Assessment Districts No. 38, 39 and 41 AMENDMENT NO. 6 TO THE CONSULTING SERVICES AGREEMENT This Amendment No. 6 to the Agreement is made and entered into this 1st day March, 2011, between the CITY OF DIAMOND BAR, a Municipal Corporation (herinafter referred to as "CITY") and GFB-Friedrich & Associates. (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY has heretofore entered into an Agreement, with GFB- Friedrich & Associates to provide Professional Consulting Services, which the Agreement was dated February 10, 2011. (ii) To provide the assessment engineering services for FY 2011-2012, the CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A". NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", the Consultant's Proposal dated February 10, 2011, for the Landscape Assessment District Nos. 38, 39, and 41." Section 2: Section 1. B. Level of Services/Time of Performance of the Agreement is hereby amended to read as follows: "13. Level of Services/Time of Performance. The level of and time of the specific to be performed by Consultant are as set forth in Exhibit "A". Section 3: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City." Section 4: Each party to this Amendment No. 6 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 6 shall be valid and binding. 1 Any modification of this Amendment No. 6 shall be effective only if it is in writing signed by the parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement Amendment No. 6 as of the day and year first set forth above: "WA I J, Sl 1001TA: a I INTAN 2 Eel By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye A. Cribbins, City Clerk DATE: CONSULTANT: GFB-FRIEDRICH & ASSOCIATES John Friedrich, President Steve Tye, Mayor 2 Exhibit A GFB-FRIEDRICH ASSOC., INC. CONSULTING CIVIL ENGINEERS February 23, 2011 Mr. Patrick Gallegos Management Analyst City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765-4178 Subject: Proposal to Provide Assessment Engineering Services for A) the FY 2011-12 Updates of Landscaping Assessment District Nos. 38 39 and 41, and B) Proceedings to Detach the Pulte Tract from Assessment. District. No. 39, all for the City of Diamond Bar. Dear Mr. Gallegos: GFB-Friedrich & Assoc., Inc. (Consultant) is pleased to submit this proposal to provide assessment engineering services to the City of Diamond Bar (City) for the FY 2011-12 updates of the subject assessment districts. Also included in this proposal is the work to provide assessment engineering proceedings to detach the Pulte Tract from As District No. 39. Consultant is. known to the City as they have been providing assessment district update services to the City since FY 1994-95. Therefore, although information about Consultant's firm can be provided at the City's request; Key Personnel, Related Experience and References are not being provided with this proposal. The maintenance to be. financed includes landscape maintenance in public rights -of -ways such as parkways, medians, slopes, mini;parks and open space. Such maintenance includes ., . irrigation, fertilization, mowing, trlmming ,disease control, etc. and maintaining appurtenant structures. Also included will be salaries for maintenance employees and/or, contractors and the cost of required tools, equipment and supplies. Such salary and cost amounts will be supplied by the City. This proposal takes into account the requirements and constraints imposed by the Brown Act and Proposition 218. After Proposition 218 was approved by California voters, Assessment District Nos. 38, 39 and 41 were each determined to be exempt from the provisions of Proposition 218 as set forth in Article X111D of the California Constitution. This proposal is prepared with the assumption that no changes will take place in any'of the assessment districts that would cause mailed notices and public hearings to be necessary. proposal proceedings to be provided by the assessment engineer This ro osal also includes detachment. roceedin s in'support of the City of Diamond Bar City Attorney and.Public Works staff. The detachment proceedings are required to detach those lots within the residential development known as the Pulte Tract ("the Tract") that were, prior to the Tract's creation, ' entirely or partially within the boundary of existing Assessment District No. 39 (AD 39). The detachment is necessary 6529 RIVERSIDE AVENUE SUITE 230 m RIVERSIDE, CALIFORNIA 92506 (951) 781-0811 - RAX: (951) 781-8435 E-MAIL: gfb-jafGa>sbcglobaI.net Mr. Patrick Gallegos February 23, 2011 Page 2 because those types of improvements within the Tract boundary are now funded by homeowner association fees. The detachment. should have taken place concurrently with the approval of the Tract, but didn't. That the detachment hadn't taken place was recently discovered. There is no fiscal issue involved in the detachment proceedings because the assessments on original lots underlying the Tract were discontinued immediately after the Tract was approved and constructed. The detachment proceedings are now considered a "clean-up" procedure to resolve the discrepancy. PROPOSED SCOPE OF SERVICES A. Annual Assessment District Updates 1. Prepare request for CD-ROM of property owner information from Los Angeles County Assessor (to be signed and submitted by City). One CD-ROM will cover all three assessment districts. 2. Attend "kick-off' meeting with City staff (if necessary) to obtain existing data and maps and to determine if the City has any revisions to these projects. In coordination with the City, identify the works of improvement which would be eligible for inclusion in each FY 2011-12 assessment district program. 3. Update the digital assessment diagram for each assessment district (Engineer's Report Exhibit "A") encompassing all of the property within each district. 4. Revise map of "Areas to be Maintained" for each assessment district (Engineer's Report Exhibit "B"), as required. 5. Hand -enter property data for defining districts, land use or other special requirements. 6. Prepare an estimate for each assessment district including costs of annual maintenance, operation and administration (in conjunction with City staff), and incidental costs for inclusion in each Engineer's Report. 7. Prepare an Engineer's Report for each assessment district which will contain the description of proposed improvements, cost estimate, method of assessment, assessment roll, and assessment diagram. Submit to City staff and legal counsel for review prior to adoption of the Resolutions of Intention. Submit two unbound copies of each Engineer's Report. 8. Preparation of Resolution of Intention for each assessment district. City staff will be responsible for preparing resolutions and for obtaining legal reviews of such resolutions. 9. Attend City Council meeting at which Resolutions of Intention are adopted. At this meeting, the Engineer's Reports will be preliminarily approved, and the Public Hearing date(s) will be set. Make presentation as necessary. Diamond Bar A.D. Proposal — FY 11-12.doc Mr. Patrick Gallegos February 23, 2011 Page 3 10. Amend Engineer's Report to reflect any changes in the improvements to be maintained or to incidental costs. Re -spread assessments as required. Submit revised Engineer's Report to City and other project team members prior to Public Hearing. 11. Preparation of Resolutions Confirming the Levy for each assessment district. City staff will be responsible for preparing resolutions and for obtaining legal reviews of such resolutions. 12. Attend City Council meeting(s) at which Public Hearings are conducted. Make presentations as required. Attendance at one or more continued Public Hearing shall be considered additional services. Revisions to the Engineer's Report ordered by the City Council shall also be considered additional services. 13. Upon confirmation of each of the 1972 Act assessment rolls, provide services to place the current fiscal year's assessments on the Los Angeles County tax roll by filing the assessment rolls and assessment diagrams with the County Auditor. 14. Research and correct any exceptions or corrections discovered by the County Auditor and re -submit corrections to the roll to the County Auditor by the August 10th deadline. 15. Coordinate with City staff, legal counsel, and other necessary project consultants. 16. Project administration and meetings (two staff meetings are anticipated in addition. to the two City Council meetings described, above). Annual Update Fee Consultant proposes to invoice the City monthly on a time and materials not -to -exceed basis for services provided during the previous month. Reimbursable items will be invoiced additionally at our cost. Sub -consultants, such as Rapid Data will be invoiced additionally at our cost plus ten percent (10%). All known reimbursable costs and sub - consultant fees are included in the total cost for the work described above. Additional items of work outside of the Proposed Scope of Services provided above will be invoiced per Consultant's "Schedule of Hourly Rates," dated January 1, 2011, and attached hereto as Exhibit"A" Such additional work shall not commence without prior authorization from the City. The total fee for the FY 2011-12 Updates of Assessment District Nos. 38, 39 and 41 is proposed to be $12,960.00; distributed by district as follows: Assessment District No. 38 $4,000.00 Assessment District No. 39 $4,480.00 Assessment District No. 41 $45480.00 The above distributed dollar amounts are rounded slightly. If the estimated assessment district fee distribution: given above, is incorrect, please contact Consultant with the correct distribution, and it will be corrected. Diamond Bar A.D. Proposal — FY 11-12.doc Mr. Patrick Gallegos February 23, 2011 Page 4 Please note that GFB-Friedrich's 2011 office labor rates on Exhibit "A" are remaining the same as the 2008 through 2010 rates. Rapid Data's 2011 rates are 5 % ($235.00 - includes 10% sub -consultant mark-up) greater than the 2010 rates due to increases in their materials costs. Therefore, the total fee shown on the previous page for the FY 10 11- 12 assessment district updates includes a 5 % increase for Rapid Data only. It also includes a $220.00 reduction because the Los Angeles County Assessor wants the check to pay for the CD containing the FY 2011-12 property owner information to come from the City of Diamond Bar instead of from the Consultant. B. Detachment Proceedings 1. Prepare boundary map of parcels being detached from Assessment District No. 39, 2. Prepare property owner list for detachment procedure in Excel format to include assessor, parcel number, name; address, and the amount of the existing AD 39 assessment ($130.00) per lot. The detachment property owner list will be culled from the property information used for the annual assessment district updates. The Excel property file generated hereby may be modified to prepare a mail merge file for the mailing of the Resolution of Intention and date of the Public Hearing to each property owner in the detachment proceedings. 3. Attend "kick-off" meeting described in Item 2 under the Annual Assessment District Updates above. It is assumed that both the updates and the detachment may be discussed at the same meeting. 4. Prepare Boundary Map showing the lots to be detached from AD 39. Included will be a vicinity map showing the City boundary and the detachment area within it. Each lot being detached will be identified by its Assessor Parcel. Number. 5. Send copies of the Boundary Map to the City staff and City Attorney's office for preparation of required resolution(s). 6. Attend City Council meeting at which Public Hearing is conducted. Make presentation as required. Tabulate any protest that may have been received, by dollar .amount, and report said tabulation to the City Council during the Council meeting. T Coordinate with City staff, legal counsel, and other necessary project consultants. _ 8. Project administration and meetings (one staff meeting is anticipated in addition to the "kick-off" meeting and the City Council meeting described above). Detachment Procedure Fee Consultant proposes to invoice the City monthly on a time and materials not -to -exceed basis for services provided during the previous month. Reimbursable items will be invoiced additionally at our cost. No sub -consultants are currently anticipated. If required, sub -consultants will be invoiced additionally at our cost plus ten percent Diamond Bar A.D. Proposal - FY 11-12.doc Mr. Patrick Gallegos February 23, 2011 Page (10%). All known reimbursable costs and sub -consultant fees are included in the total cost for the work described above. Additional items of work outside of the Proposed Scope of Services provided above will be invoiced per Consultant's "Schedule of Hourly Rates," dated January 1, 2011, and attached hereto as Exhibit "A." Such additional work shall not commence without prior authorization from the City. The total fee for the Detachment Proceedings is proposed to be $4,950.00. Tasks and Information to be Provided by Others 1. Obtain CD of property owner information from Los Angeles County Assessor's Office (GFB-Friedrich will prepare the County Assessor's "Data Sales Order Form and Agreement" to expedite this task, and deliver to the City for signature). The City will prepare and attach the check paying for the CD to the Order Form and Agreement and submit to the County. 2. Up-to-date maps, reports, resolutions, notices, mailing format and instructions, mailings including postage and City letterhead envelopes, and other data relating to the project (City staff has recently been responsible for preparing resolutions and for obtaining Iegal reviews of such resolutions). Please note that the City's name and return address must be on the outside of all notice envelopes, and first class postage must be used for mailing. 3. Additions and/or revisions to the digital boundary maps in Consultant's possession. 4. Provide appropriate input for estimates of maintenance and servicing of improvements for inclusion in each, Engineer's Report. 5. Other consultants whose services are required to complete the project. 6. Environmental documentation to meet CEQA requirements, if necessary. Project Schedules The proposed project schedule for the 2011-12 fiscal year assessment district updates indicating project milestones is attached hereto as Exhibit "B." If possible, the detachment proceedings should follow the update schedule to the extent possible. Circumstances may cause the detachment proceedings to deviate from the update schedule, and this can be accommodated within reason. THIS SPACE INTENTIONA i .I .v r .FFT Rr ;A Nu Mr. Patrick Gallegos February 23, 2011 Page 6 Total Project Fee A. The fee for the FY 2011-12 Updates of Assessment District Nos. 38, 39 and 41 is proposed to be: $12,960.00 B. The fee for the Detachment Proceedings is proposed to be: 4,950.00 The total fee for Project A (Updates) and Project B (Detachment) is: $17,910.00 Projects A and B will be separately invoiced on one invoice statement with a total due at the end of the invoice. Closure GFB-Friedrich appreciates being given the opportunity to submit this proposal. We want to do this assessment district work for you, if this proposal is accepted, we will be pleased to enter i into the City's existing Consulting Services Agreement, pending a review of said Agreement by our insurance agent. If you have any questions, please call us. Sincerely, GFB-FRIEDRICH & ASSOC., INC. /JohnA. Friedrich, P.E. President attachment: Exhibit 'A" Schedule of Hourly Rates Exhibit "B" - Proposed Schedule for Annual Updates Exhibit "B" CITY OF DIAMOND BAR PROPOSED SCHEDULE FOR ASSESSMENT DISTRICT NOS. 38,39 and 41 Fiscal Year 2011-12 The following proposed schedule is specifically for 1972 Act procedures when no changes are proposed that would require mailed notices or ballot counting. City Council meetings are assumed to be on the first and third Tuesdays of each month. It is also assumed that all three assessment districts will be on the same schedule. City p Council adopts Resolutions of Initiation and L.A. County Assessor's property owner information tapes are ordered, NLT March 1, 2011 Submit Preliminary Engineer's Reports and Resolutions of Intention to City Clerk to meet City Council Meeting agenda deadline, no later than April 22. 2011 City Council Meeting at which Resolutions of Intention are adopted, Preliminary Engineer's Reports are approved, and Public Hearing date is set May 3, 2011 Submit revised Engineer's Reports, if necessary, to meet City Council Meeting agenda deadline, no later than May 27, 2011 Public Hearings held at City Council Meeting, Assessment District Nos..38, 39 and 41 are approved and confirmed, and the Resolutions Confirming the Levy of Assessments are adopted June 7, 2011 Submit digital fixed -charge assessments on CD's to Los Angeles County Auditor, on or about July 11, 2011 Correct assessment exceptions and resubmit to the County Auditor, no later than August 10, 2011- i Please note that the adoption of the Resolutions of Intention can be moved foiaid to May 17th without changing the June 7th Public Hearing date. Also, the entire schedule can be moved forti�-ard resulting in a Public He date as Iate as f early -to -mid July. B-1 January 1, 2011 Exhibit "A" GFB-FRIEDRICH & ASSOC., INC. SCHEDULE OF HOURLY RATES CLASSIFICATION RATE 1. Principal $ 175.00 per hour 2. Registered Engineer $ 145.00 per hour 3. Project. Manager $ 107.00 per hour 3a. Assistant Engineer $ 96.00 per hour 4. Designer/CAD $ 96.00 per hour 5. CAD Drafter $ 90.00 per hour 5a. Special Districts Analyst $ 96.00 per hour 5b. Field Inspector $ 96.00 per hour 6. 2 -Man Survey Party (Standard Rate) $ 195 .00 . H 6a. 2 -Man Survey Party (Prevailing Wage Rate) $-24000 TeFhew 7. Survey Crew Using GPS $ 300.00 per-houf 8. Survey Research/Analysis/Office Work/Drafting $ i5.0_01 pef w 9. ClerieaI $ 55.00 per hour Subconsultants Subconsultant Fee plus 10% Principal Time as Expert Witness During Court Appearance, Waiting for Court Appearance, and Depositions $ 300.00 per hour Principal Time Spent on Preparation, and Office or Outside Research, Relevant to Expert Witness Work $ 220.00 per hour Blueprints, Reproduction & Courier Service Vendor Costs Job Travel $ 0.51 per mile Delivery Service $ 55.00 per hour plus mileage -or- Actual Cost plus 10% NOTE: Normal overtime will be invoiced at 1.50 tinges standard hourly rate. Overtime on Sundays and holidays will be invoiced at 2.00 times standard hourly rate. This Schedule of Hourly Rates is in effect through December 31, 2011 and shall be subject to annual revision based on changes in the cost of living: GFBFRates - 1/2011 SCHEDULE OF HOURLY RATES PAGE A-1 CITY COUNCIL Agenda # 6. 8 (b) Meeting Date: March 1, 2011 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION NO. 2 11 -XX ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011-2012. RECOMMENDATION: U•.. FINANCIAL IMPACT: For Fiscal Year 2011-2012, a total budget of $4,000 has been approved for the assessment engineering services needed for District No. 38. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands within the City. Funds must be provided to enable each District to continue their operation during the 2011-2012 Fiscal Year. Of the City's three Districts, District 38 encompasses the whole City and is illustrated on Exhibit "A-1" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy of assessments. Throughout the entire process, all proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. wffm��-'V l Patrick Gallegos, Management Analyst REVIEWS David"'T Li&,ti-rector of Public Works Attachment: Resolution No. 2011 -XX Exhibit "A-1" Map 2 RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011712 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 38. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 38 for Fiscal Year 2011-12. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of _, 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of _, 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk 2 012 "Sew Irv- SHEET I OF I SHEET momilblEZ—od ii 19 'goo EXHIBIT "A ................. ................. SAN ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 38 FISCAL YEAR 20114 2 for the CITY OF DIAMOND BAR Agenda # 6 - R ((--) - Meeting Date: March], 2011 MP' CITY COUNCILW 7S " AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana de L—P TITLE: ADOPT RESOLUTION NO. 20T1 -XX (ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011-2012. RECOMMENDATION: F.15 FINANCIAL IMPACT: For Fiscal Year 2011-2012, a total budget of $4,500 has been approved for the assessment engineering services needed for District No. 39. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands within the City. Funds 'Must be provided to enable each District to continue their operation during the 2011-2012 Fiscal Year. Of the City's three Districts, District '39 encompasses a specific part of the City as illustrated on Exhibit "A-2" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy of assessments. Throughout the entire process, all proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. Patrick Gallegos, Management Analyst REVIEW BY: Davi G. Lie'Director of Public Works Attachment: Resolution No. 2011 -XX Exhibit "A-2" Map RESOLUTION NO. 2011 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011-12. A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 39 for Fiscal Year 2011-12. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the — day of 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk 2 .1 THE 4IFT OF GIL.V WN Bial 0 Soo FOOD 1500 2000 (EXHIBIT "A411 ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 39 FISCAL YEAR 2011-12 for the CITY OF DIAMOND BAR SHEET 1 OF I SHEET NUMBER FOR EACH LOT ON PARCEL WITHIN THE A5SE560R'S PARCEL NUMBER AS ASSIGNED BY THE NOBLES ASSESSOR'S OFFICE. HENSIONS FOR EACH LOT OR PARCEL OF LAND WITHIN SHOWN ON THE ASSESSORS PARCEL MAPS ON FILE IN E LOS ANGELES COUNTY ASSESSOR. i 0' THE CITY CLERK OF THE CITY Cl!IAMOND BS ANGELES, STATE OF CALIFORNIA, THIS _ 20— C TY 0_. CITY CLERK OF THE CITY OF DIAMOND DAR E OF TI4E COUNTY AUDITOR, COUNTY OF LOS CAUFORNIA, THIS DAY OF _. 2D—. CITYCLERK OF THE CITY OF DIAMOND BAR Agenda # 6. 8 (d) Meeting Date: March], 2011 CITY COUNCIL AGENDA REPORT oltrosKe TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man 4-10 TITLE: ADOPT RESOLUTION 2011.KX ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011-2012. Adopt. FINANCIAL IMPACT: For Fiscal Year 2011-2012, a total budget of $4,500 has been approved for the assessment engineering services needed for District No. 41. BACKGROUND/DISCUSSION: The City has an annual program for the maintenance of landscaping as well as open space improvements, and intends to continue said program by special assessments upon lands within the City. Funds must be provided to enable each District to continue their operation during the 2011-2012 Fiscal Year. Of the City's three Districts, District 41 encompasses the southwesterly part of the City as illustrated on Exhibit "A-3" Map. As part of this program update, the City must undergo a three step process. First, the City initiates the process by adopting resolutions ordering the City Engineer to prepare and file an engineer's report for each district. Second, the report is finalized and presented to the City Council who, in turn, adopts resolutions of intention that are set for a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all three Assessment Districts are approved and confirmed, resulting in the adoption of a resolution confirming the levy of assessments. Throughout the entire process, all proceedings for the maintenance of public improvements will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highways Code of the State of California. Patrick Gallegos, Management Analyst REVIEW BY: Davi G. Ld,Directo(bfPublic Works Attachment: Resolution No. 2011 -XX Exhibit "A-3" Map 1 • Ite I I • V, Lelyq I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2011-12 A. RECITALS (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) California Streets and Highways Code § 22622 provides that this Council shall adopt a resolution generally describing any proposed new improvements or substantial changes in existing improvements in such a district and ordering the City Engineer to prepare and file a report related to annual maintenance and assessment in such a district. (iii) No new improvements or substantial changes in existing improvements are proposed for said Landscaping Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The City Engineer hereby is ordered and directed to prepare an annual report as specified in California Streets and Highways Code §§ 22565, et seq., with respect to City of Diamond Bar Assessment District No. 41 for Fiscal Year 2011-12. 3. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this _ day of _, 2011. Steve Tye, Mayor 1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 2011, by the following vote: AYES: COUNCIL MEMBERS:, NOES:, COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk K day of I SCALE r. 30D { SHEET 1OFISHEET EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT NO. 41 FISCAL YEAR 2011-12 forthe CITY OF DIAMOND BAR J THE ASSESSMDTT NUMBER Foo UCH LOT On PARCEL WNHNN HIE DISTNCT I6 YNE ASSESSOR'S PARCEL NUMBER AS ASSIGNED BY THE COUNTY OF LOG ARGUES AS RESDA'6 DFNCE. THE LINES AND DIMENSIONS FOR EACH LOT On PARCEL OF LAND WITHIN h� THE DRSTNCT ARE SHOWN ON THE ASSESSOR'S PARCEL MAPS ORFR.E IN 11{E OFFICE OF THE too ARGUES COD1m' ASSESSOR- Mr-1=1 SSESSOR. /. •RAGENAPCOLYRESYOF THE crrY GF awamwn G 30o G60 600 HOG FILED IN THE OFFICE OF THE CITY CLEnK OF THE CFFY OF DIAMOND DAR. COUNTY OF WE ANGELES. SFATE OF CAUFUI NA. MRS DAY OF 20_• CRY CLERK OF TIE CRY OF DIAMOND DAN FILED IN THE OFFICE OF THE COUNTY AUOITOIL COUNTY OF t05 ANGELES. STATE OF CALIFORNIA. TRIS DAY OF ED_. CRY CLERK OF THE CRY OF DIAMOND BAD GFB-FR[GDRICH � & AS50C. INC. I CITY COUNCIL Agenda # 6.99 " Meeting Date :March 1, 2011 AGENDA REPORT TO: Honorable Mayor and Members of the Cit ouncil VIA: James DeStefano, City Manage TITLE: ADOPT RESOLUTION NO. 2011 -XX OF HE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING RED CURB ON THE SOUTH SIDE OF SILVER HAWK DRIVE FROM HEATHERLANE COURT TO 400 FEET EASTERLY RECOMMENDATION: Adopt. FINANCIAL IMPACT: The cost of installation can be accomplished with existing resources within the Public Works Department Operating Budget. BACKGROUND/DISCUSSION: Silver Hawk Drive is a residential collector that provides access to single family homes just west of Diamond Bar Boulevard. Complaints have been brought to the attention of City staff regarding nuisances from vehicles parked along a portion of Silver Hawk Drive. In order to address the situation, the Sheriff's Department has been proactively patrolling the area since being notified. To supplement the enforcement activity, it is recommended that red curb be installed along the southerly curb of Silver Hawk Drive from Heatherlane Court to approximately 400 feet easterly. Notices regarding the proposed red curb were sent in Mid February to the adjacent residents asking them to provide any concerns to City staff by Wednesday, February 23,d. As of the writing of this report, no concerns were received by the letter recipients. City Council approval is necessary because the requested length of red curb installation exceeds the administrative authority of the City Engineer. PREPARED BY: Rick Yee, Senior Civil Engineer REVIEWED B David G. Liu, Director of Public Works Attachments: Resolution No. 2011 -XX Red Curb Limits Map Date Prepared: February 23, 2011 RESOLUTION NO. 2011 -XX. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INSTALLING RED CURB ON THE SOUTH SIDE OF SILVER HAWK DRIVE FROM HEATHERLANE COURT TO 400 FEET EASTERLY A. RECITALS. WHEREAS, public nuisance concerns have been expressed for the need to establish a parking restriction that prohibits vehicles from parking along a portion of Silver Hawk Drive; and WHEREAS, Section 22507 of the California Vehicle Code permits local authorities to restrict parking on streets under their jurisdiction; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. Said action is pursuant to Sections 10.08.010 and 10.08.080 of the City of Diamond Bar Municipal Code, as heretofore adopted; SECTION 2. The City Council hereby finds the public health, safety and welfare will be best protected by installing red curb along the south side of Silver Hawk Drive from Heatherlane Court to 400 feet easterly, as herein prescribed; SECTION 3. This resolution shall not become effective until the 400 feet of red curb on Silver Hawk Drive is installed; and SECTION 4. The City Council of the City of Diamond Bar hereby authorize and direct the City Engineer to cause said red curbing to be installed. PASSED, APPROVED AND ADOPTED this _ day of 2011. Steve Tye, Mayor 1, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the _ day of 2011 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 8.1 Meeting Date: March 1, 2011 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: An Interim Urgency Ordinance Pursuant to Government Code Section 66858 prohibiting the issuance of permits for establishment of land uses on the site of the former Diamond Bar Honda Dealership and its adjacent parcels at the northwest corner of the SR60/Grand Avenue interchange. Adopt Interim Urgency Ordinance No. (2011) to place a 45 -day moratorium on issuing permits for establishment land uses on the parcels located at the northwest corner of the SR60/Grand Avenue interchange, with street addresses of 525 and 527 Grand Avenue, and Assessor's Parcel Numbers 8719-020-001, 8719-020-006 and 8719-020-007. BACKGROUND/DISCUSSION: The property located at 525 Grand Avenue has been vacant since Diamond Bar Honda relocated operations to the City of Industry in mid -2008. The property is zoned C-3, which allows—either by right or conditional use permit—a broad spectrum of land uses, including retail stores, restaurants, auto rental agencies, hotels and offices. Several of these uses are at odds with the City Council's adopted Goals and Objectives, particularly the Fiscal Responsibility/Economic Development goal which states, "ffldentify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community." In recent weeks—perhaps the result of rumors that the Industry NFL stadium project may not come to fruition—staff has received several inquiries about establishing uses on the Honda property that would generate little or no economic benefit to Diamond Bar. Whether or not the stadium -based project is developed in Industry, it is imperative that a land use strategy be formulated to give the City the greatest possible influence in seeing that the reuse of the Honda property fulfills the Council's adopted Goals and Objectives In light of the fact that time will be required to prepare and adopt new regulations and update the Development Code, it is important to place an interim moratorium on issuing permits for the establish of land uses on the Honda property or its two neighboring parcels (i.e. the parcel currently occupied by Burger King and the vacant parcel abutting the freeway). The Interim Ordinance will be effective from the date of adoption and will place a 45 -day moratorium of issuing permits for the establishment of land uses on the affected parcels. Consistent with Government Code Section. 65858, the Council may adopt up to two extensions of the moratorium after providing notice pursuant to section 65090 and holding a public hearing. The maximum duration of the extensions are ten (10) months, fifteen (15) days for the first, and twelve (12) months for the second. The City has determined that the adoption of the Urgency Ordinance is exempt in accordance to the 1970 California Environmental Quality Act (CEQA), Sections 15061 (b) (3) and 15308. Prepared By Greg Gubman, AICP Community Development Director Attachment: 1. Urgency Ordinance No. (2011) E�ED - Reviewed By Dave Doyle Assistant City Manager Interim Urgency Ordinance—Honda Property Page 2 ORDINANCE NO. XX(201 1) AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF PERMITS FOR ESTABLISHMENT OF LAND USES ON THE PARCELS ON THE NORTHWEST CORNER OF THE SR60/GRAND AVENUE INTERCHANGE, AND DECLARING THE URGENCY THEREOF. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1. Purpose and findings. In 2008, the former Diamond Bar Honda vacated its location at the northwest corner of the Grand Avenue/SR60 interchange. With the exception of a Burger King restaurant also located on the premises, the location remains vacant at the time of this ordinance, and the City has recently received a variety of inquiries regarding possible uses of the location. The City is currently studying new development standards and zoning for the vacant dealership site. Because of its prominent, freeway -adjacent location, proper development of the site is critically important to the City for reasons including, but not limited to, aesthetics, services available to Diamond Bar residents, and economic impacts on residents and the City itself. It is likely that zoning standards for the site will change as a result of this update. Due to the recent inquiries, and because time will be required to prepare and adopt these new regulations and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the, establishment of new facilities and uses on the site as of the date of adoption hereof until new permanent regulations are prepared and adopted by the City Council. SECTION 2. The issuance of permits for any uses or facilities on the parcels in the City of Diamond Bar more commonly known as the former site of Diamond Bar Honda, located northwest of the Grand Avenue/SR60 interchange, with street addresses of 525 and 527 Grand Avenue (APNs 8719-020-001, 8719-020-006 and 8719-020-007) (the "Site"), is hereby prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision maps or building permits for any new facilities or uses shall be approved or issued for the Site during the pendency of this Ordinance or any extension thereof. SECTION 3. Penalties. Violation of any provision of this Ordinance shall constitute a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to abatement as provided by all applicable provisions of law. SECTION 4. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, Page 2 of 3 including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 5. Urgency. Based on the findings set forth in Section 1 hereof, the potential uncontrolled development of the site poses a current and immediate threat to the public health, safety and welfare. This Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new facilities or uses that may be inconsistent with new zoning standards currently being developed until those revised regulations can be established and adopted. This ordinance is adopted pursuant to California Government Code Section 65858 and shall take effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be in full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by the City Council in accordance with the provisions of California Government Code Section 65858. SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. PASSED, APPROVED AND ADOPTED this 1 st day of March, 2011. Mayor 1, Tommye Cribbins, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Urgency Ordinance was introduced, and Adopted at a regular meeting of the City Council of the City of Diamond Bar, California, held on the _ day of 1 2011, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ATTEST: TOMMYE Cribbins, City Clerk City of Diamond Bar Agenda # 8.2 Meeting Date March 1, 2011 CITY COUNCIL �r�r.P R,��v, AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manager TITLE: Appointment to the Traffic and Transportation Commission to fill the . Unexpired Term of Jimmy Lin. RECOMMENDATION: Appoint. FINANCIAL SUMMARY: No Fiscal Impact. 1-36121ffl�� On February 1, 2011, Mayor Tye appointed Jimmy Lin, who sat on the Traffic and Transportation Commission, as his appointee to fill the unexpired term of Kathleen Nolan who resigned her position on the Planning Commission. Upon the appointment of Mr. Lin to the Planning Commission, Mayor Tye announced the vacancy on the Traffic and Transportation Commission and staff posted a vacancy notice. Since Mr. Lin is Mayor Tye's appointee to the Traffic and Transportation Commission, it is up to Mayor Tye to make the appointment to fill the unexpired term which ends February, 2012. Two applications were submitted and if wished to be reviewed are available in the City Clerk's Office during regular business hours. JPRR PARED BY: Tommye Cribbins, City Clerk REVIEWED BY: ,j David Doyle, Asst. riTAanager VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL T1 VOLUNTARY -REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: CDATE: ADDRESS: 3LS �(Y-r ��D�r, PHONECis--015, V 2 -- ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the. subject agenda/subject item. Pleasb have the Council Minutes reflect my name and address as written above. Signature This -document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: . CITY CLERK hol A &A" DATE: PHONE: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. o S gnature This document is a public record subject to disclosure under the Public Records Act. s G' t �sa VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: VI {�V/C�ke, C�(i`l'Y�Gf DATE: ADDRESS: PHONE: ORGANIZATION: W ISj7,i AGENDA#/SUBJECT:d buil I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: `CITY CLERK FROM: ---- DATE: ADDRESS: II�n�1=�PHONE: ORGANIZATION:��➢-;nw I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. r i atur This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL 11'.11) zoo fBI VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK DATE: PHONE: / Jn 01J I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name .and address as written above. ignature This document is a public record subject to disclosure under the Public Records Act.