HomeMy WebLinkAbout10/05/2010I
City Council Agenda
Tuesday, October 5, 2010
6:30 p.m. — Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Carol Herrera Steve Tye
Mayor Mayor ProTem
Ling -Ling Chang Ron Everett Jack Tanaka
Council Member Council Member Council Member
City Manager James DeStefano City Attorney Michael Jenkins City Clerk Tommye Cribbins
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DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
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Council may take action on any item listed on the agenda.
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ARCHIVED VIEWING ON THE CITY'S WEB SITE AT
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 5, 2010
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
Next Resolution No. 2010-34
Next Ordinance No. 04 (2010)
6:30 p.m.
Mayor
Mark Hopper, Pastor
Evangelical Free Church
Council Members Chang, Everett,
Tanaka, Mayor Pro Tem Tye, Mayor
Herrera
Mayor
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclaiming October, 2010 as Fire Prevention Month.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21825 Copley Dr., Diamond Bar, California, during normal business
hours.
October 5, 2010 PAGE 2
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the Citv Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — October 12, 2010 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — October 14, 2010 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley
Drive.
5.3 Site D Project — Public Meeting/Walking Tour — October 16, 2010 — 8:30
a.m. — 12:30 p.m. — Castle Rock Elementary School, 2975 Castle Rock
Rd.
5.4 City Council Meeting, October 19, 2010 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of September 21, 2010 -
Approve as Submitted.
6.2 Parks and Recreation Commission Minutes:
6.2(a) Regular Meeting July 22, 1010 — Receive and file.
6.2(b) Regular Meeting of August 26, 2010 — Receive and file.
6.3 Ratification of Check Register — Dated September 15, 2010 through
September 29, 2010 totaling $777,810.62.
Requested by: Finance Department
6.4 Treasurer's Statement — Month of August, 2010.
Recommended Action: Approve.
Requested by: Finance Department
October 5, 2010
PAGE 3
6.5 Adopt Resolution No. 2010 -XX: Approving Program Supplement
Agreement No. 005-M1 to Administer the Agency -State Agreement
No. 07-5455R for Reimbursement of Federal Funds in the Amount of
$292,171 for the Sunset Crossing Rd./Prospectors Rd. Traffic
Calming Project STPLH-5455-(006).
Recommended Action: Adopt.
Requested by: Public Works Department
6.6 Award of Design and Construction Administration Services Contract
for the 2010-2011 Community Development Block Grant (CDBG) Curb
Ramp Installation Project to DMS Consultants, Inc. in the Amount of
$35,740, and Authorize a Contingency Amount of $3,500 for Change
Orders to be Approved by the City Manager, for a Total Authorization
Amount of $39,240.
Recommended Action: Award
Requested by: Public Works Department
6.7 Adopt Resolution No. 2010 -XX: Approving the
$113,290 of Land and Water Conservation Grant
Awarded, Requires a $113,290 Match from the City,
Ridge Park Southern Trail Vista Project.
Recommended Action: Adopt.
Requested by: Community Services Department
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION:
8.1 Review Conceptual Plan for Silver Tip Park.
Recommended Action: Approve.
Requested by: Community Services Department
Application for
Funds, Which if
for the Summit -
9. COUNCIL SUB -COMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
SEPTEMBER 21, 2010 PAGE 5
5
X
CITY COUNCIL
when the Highway Patrol essentially clogs up Brea Canyon Blvd. between D.B.
and the Tonner Canyon onramp to the SR57. it would be most helpful, if not a
common courtesy to make the Sheriff's Department aware of what they are doing
in the City.
CM/DeStefano said he did not have sufficient information to respond to
MPT/Tye's concerns. His assumption is that communication was relayed to the
local station but it was an event that was coordinated and conducted by the
Transit Services Bureau. CM/DeStefano said that staff would provide additional
information to the Council as it becomes available.
SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — September 23, 2010 — 7:00
p.m., AQMD/Government Center Hearing Board Room, 21865 Copley
Drive.
5.4 Planning Commission Meeting — September 28, 2010 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.5 City Council Meeting — October 5, 2010 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
CONSENT CALENDAR: MPT/Tye moved, C/Everett seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call:
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
6.1. CITY COUNCIL MINUTES:
Chang, Everett, Tanaka, MPT/Tye,
M/Herrera
None
None
6.1.1 STUDY SESSION OF AUGUST 17, 2010 — Approved as
submitted.
6.1.2 REGULAR MEETING OF AUGUST 17, 2010 — Approved as
submitted.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES — Regular Meeting of June 10, 2010.
6.3 RATIFIED CHECK REGISTER DATED AUGUST 12, 2010 THROUGH
SEPTEMBER 14, 2010 TOTALING $12,319,206.18.
6.4 APPROVED TREASURER'S STATEMENT— Month of July 2010.
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Signature
This document is a public record subject to disclosure under the Public Records Act.
D dTOND BAR III
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/S UBJ ECT:
CITY CLERK
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expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 21, 2010
CALL TO ORDER: Mayor Herrera called the Regular City Council
meeting to order at 6:30 p.m. in The Government Center/SCAQMD Auditorium, 21865
Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Monsignor Loughnane, St. Denis Catholic Church,
gave the invocation.
ROLL CALL: Council Members Ling -Ling Chang, Ron Everett, Jack
Tanaka, Mayor Pro Tem Steve Tye and Mayor Carol Herrera.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Linda
Magnuson, Finance Director; Greg Gubman, Community Development Director; Ryan
McLean, Assistant to the City Manager; Rick Yee, Senior Civil Engineer; Kimberly
Molina, Associate Engineer; Christy Murphy, Recreation Specialist; Anthony Santos,
Management Analyst; Lauren Hidalgo, Public Information Specialist; and Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
BUSINESS OF THE MONTH:
1.1 M/Herrera presented a City Tile to Store Manager, Jim Valenson
appearing on behalf of Ralph's Grocery Co., 1180 S. Diamond Bar Blvd.,
Business of the Month.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano updated the City Council and Community on the Site D proposal.
In the last couple of months the Walnut Valley Unified School District has
transitioned from its former superintendent to the new Interim Superintendent,
Charles McCully, and as a result there has been a change in the direction of
consultant services for the Site D project as well. Staff has been involved in
assisting the School District in processing the Site D development project and
gearing up for the public outreach effort proposed by School District officials.
About a week ago RJM Consulting Group was engaged by the School District to
provide consulting service. RJM is predominately a landscape architecture group
and in fact, the City of D.B. has used them for projects over the years. Bob
Mueting, principal owner of the company is an outstanding public facilitator and is
utilized by agencies for his outreach consultant expertise. Mr. Mueting has been
specifically hired to work with the adjacent property owners and other community
SEPTEMBER 21, 2010 PAGE 2 CITY COUNCIL
interests in examining Site D in more detail. The District has determined that a
public outreach session will take place on Saturday, October 16 from 8:30 a.m. to
12:30 p.m. commencing with a tour of the Site D property and moving to Castle
Rock Elementary School for further discussion regarding the project. Staff
intended to include a status report to the City Council at its October 19 meeting;
however, based upon the public outreach session that the District is facilitating,
Mr. Mueting does not foresee more than a brief update as to what occurred at
that outreach meeting. There may be an additional public outreach meeting in
November depending on the outcome of the October meeting. Anyone who has
an interest in attending the October 16th meeting should contact the School
District to RSVP and inquire about the workshop. The School District phone
number is 909-595-1261.
CM/DeStefano stated that one of the issues that grew out of discussions a few
months ago was the feasibility of a commercial center on the Site D property. A
primary component of the MOU (Memorandum of Understanding) is that the City
and the School District will look at the possibility of a 50% commercial and 50%
residential development. The City has had an interest in a commercial
development on the Site D property for several years. In April 2008 the City
hired Kaiser -Marsden to provide an economic feasibility study for several sites
within the City including the Site D property. In April 2008 Kaiser -Marsden
concluded that the property was viable for a commercial development, such as
has been contemplated for the past few years. Site D was and remains a
component of the City's overall economic development strategy. During the past
couple of years the economic recession has clearly taken its toll on all
development including retail development. CM/DeStefano stated that he had
engaged Kaiser -Marsden to update the Site D portion of the April 2008 study and
within a month prior to any decisions the Council or School District might make
on Site D there will be an updated report on the market feasibility of a
commercial/retail center for the Site D property, which will bring the City to its
current state with contemporary information to assist the City in its decision-
making with respect to Site D. The City Council has on its Consent Calendar
tonight two matters related to the Site D property: 1) the Memorandum of
Understanding first approved a few years ago. The MOU is suggested to be
revised as follows: The ceiling on the dollar amount that the City will expend on
consultants and other services related to the Site D project will be increased to
approximately $500,000 and that amount is reimbursable from the School District
as soon as the property is sold; 2) Insert a new section that indicates that should
the property not be sold by January 1, 2014, the School District will commence a
monthly payment to the City to repay the expenditure; and, 3) the MOU moves
an artificial deadline of November 2010 for purposes of project completion to July
31, 2011 including additional language should the project not be completed
within that time period. The MOU was brought before the School District's Board
of Directors on September 15 and the Board approved the MOU changes as
negotiated by CM/DeStefano, CA/Jenkins and School District attorney, staff and
consultants. Tonight on the Consent Calendar is a proposed contract
amendment with TRG Land Sources to increase the current contract in order to
SEPTEMBER 21, 2010 PAGE 3 CITY COUNCIL
cover costs for additional services that have already been provided as a result of
additional work that became necessary within the last several months. There will
likely be an additional request for a contract amendment in November for work
resulting from the public workshop, taking into consideration any changes that
the District or the City chooses to make to the environmental documentation and
other aspects of the project.
3. PUBLIC COMMENTS:
Jesse Lanz, D.B. Library, reported on the Library's Summer Reading Program
and upcoming future events. All events can be found on the Library's website at
www.colapublib.org
Allen Wilson, resident, spoke about the survey he received in the mail regarding
the local funding measure for Parks and Recreation that suggested a vote by
mail which to him was a disenfranchisement to democracy. Mr. Wilson asked
why the City, after already spending $12 million for a new City Hall and City
Library is now asking for $11.31 from all property owners. He wants the City to
get the money from its budget and not from the taxpayers.
Andrew Merkel, 2434 Harmony Hill Dr., proposed that a formal resolution by the
City Council be made to the LA County Board of Supervisors stating that all law
enforcement agencies, extrinsic to D.B., be required by statute, to plan,
coordinate and execute any type of law enforcement operation, be required to
first coordinate with the D.B./Walnut Sheriff's Station.
4. RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano stated that the second speaker spoke about a survey that the
City's consultant distributed to approximately 10,000 D.B. property owners. As
the Council is aware and as the community has been advised, the City has been
involved in an exhaustive effort during the past two years to develop a new Parks
Master Plan which was last approved in 1998 and has been very successful
culminating in a wide variety of park improvements that have been embraced by
the community. It is time to look to the next twenty years and how the City will
plan and provide for the community's needs for that time period. A study was
conducted that looked at a wide variety of aspects of the delivery of community
services and parks and recreation within facilities the City has today and facilities
that may be needed in the future. The project culminated in a draft report that is
awaiting further discussion by the Parks Commission, the Planning Commission
and ultimately, adoption by the City Council. The primary reason it is awaiting
further information is because, it is absent a financing vehicle. Without a
financing vehicle it is nothing more than providing a child with a catalogue
showing lots of wonderful things that child might receive but no discussion
whatsoever about budget, capital improvement costs, maintenance and
operation and personnel costs. Most important is an ongoing financing vehicle to
construct the capital improvements outlined in the document, but to also maintain
SEPTEMBER 21, 2010 PAGE 4 CITY COUNCIL
and operate those improvements. The plan talks about a wide variety of such
improvements needing approximately $12 million in resources for the first five
years of the plan's development cycle. The City does not have $12 million for all
of those improvements. The City is looking at options for development and
options are varied. One of the options is to go to the public that enjoys these
services and asks for more services on an ongoing basis, and ask whether they
have an interest in paying for these services through a measure that would fund
the capital improvements, and possibly, ongoing maintenance and operation.
There are different vehicles that are available and staff is looking at a variety of
those different vehicles. Council authorized hiring a consulting firm more than a
year ago to look at surveying the community. First a telephone survey was
conducted and most recently, a mail survey was provided to about 10,000
residents. The results of the mail in survey are not yet complete and staff would
encourage everyone to provide the City with its comments regarding that survey
and the potential for a revenue enhancing measure for parks and recreation
facilities. The City has asked that the survey be returned by the first week of
October. Once the surveys are returned the consultant will be putting together a
report for the City Council. Staff believes the second Council Meeting in
November or early December will provide an opportunity for the City Council to
discuss the results of the Survey and to discuss potential next steps. These
steps must be taken before the Parks and Recreation Commission, the Planning
Commission and ultimately, the City Council, can make an informed decision.
Again, the financing is a critical component and the City needs to have a
financing plan in place to know what and when the City can do to propose
implementation of the plan. The City had more resources and grant opportunities
in 1998. The City does not have that same level, category or anticipation of
resources moving forward and the City will have to be very careful about what it
does, when it does it and how it is financed for capital improvements as well as,
ongoing maintenance and personnel costs. There have been no decisions by
the City Council on whether or not to float such a measure and there have been
no Council decisions on how to conduct a ballot, should there be one on such a
measure. These are future decisions for the Council. Other than a desire to
adopt the Parks Master Plan and improve service levels there is no urgency in
processing this project.
The final speaker referred to a Transit Service Bureau special problems team
assignment that occurred at his residence. This was service of a search warrant
regarding a felony vandalism investigation and Mr. Merkel has filed a complaint
regarding the activity with the County of Los Angeles, which is being reviewed by
the County. At this point it is a matter with and between the speaker and Los
Angeles County and staff has no further information to provide. Staff received
Mr. Merkel's complaint and quickly responded by discussing the matter with the
Sheriffs Department and have learned that an inquiry has been initiated with
information to come at an appropriate time.
MPT/Tye said he agreed with Mr. Merkel that it was not asking too much for the
City to coordinate with the Sheriff's Department. He knows that he is frustrated
SEPTEMBER 21, 2010 PAGE 6
CITY COUNCIL
6.5 ADOPTED RESOLUTION NO. 2010-31: SUPPORTING BUSINESS
FRIENDLY PRINCIPLES AS PART OF THE SOUTHERN CALIFORNIA
ASSOCIATION OF GOVERNMENTS (SCAG) SOUTHERN CALIFORNIA
ECONOMIC GROWTH STRATEGY.
6.6 AUTHORIZED $15,000 INCREASE TO THE CONTRACT WITH
CALIFORNIA CONSERVATION CORP (CCC) FOR AS -NEEDED TRAIL
REPAIRS AND BRUSH CLEARANCE THROUGH FY 2010-11 FOR A
TOTAL CONTRACT AUTHORIZATION OF $35,000.
6.7 ADOPTED RESOLUTION NO. 2010-32: APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL
TRAILS PROGRAM UNDER THE "SAFE, ACCOUNTABLE, FLEXIBLE,
EFFICIENT TRANSPORTATION EQUITY ACT: A LEGACY FOR
USERS" (SAFETEA-LU) FOR THE STEEP CANYON TRAILHEAD
CONNECTOR TO THE CANYON LOOP TRAIL PROJECT.
6.8 APPROVED AN UNLIMITED USE SERVICE PROPOSAL WITH
BLACKBOARD CONNECT FOR GOVERNMENT TO PROVIDE
CONNECT-CTY EMERGENCY NOTIFICATION SYSTEM SERVICE
THROUGH AUGUST 14, 2011 AT A COST OF $38,710 AND
APPROPRIATED FUNDS FROM THE FY 2010-11 MUNICIPAL
BUDGET.
6.9 AUTHORIZED THE CITY MANAGER TO PURCHASE TWO (2) FORD
RANGER XLT EXTENDED CABS FROM MCCOY MILLS FORD AT A
COST NOT -TO -EXCEED $35,000.
6.10 APPROVED DISPOSAL OF A 1989 LAYTON TRAILER FORMERLY
USED AS A MOBILE EMERGENCY OPERATIONS CENTER (EOC).
6.11 APPROVED AMENDMENT NO. 3 FOR A NINE MONTH CONTRACT
EXTENSION WITH R.F. DICKSON COMPANY, INC., EXTENDING
STREET SWEEPING AND DEBRIS COMPOSTING SERVICES
EFFECTIVE OCTOBER 1, 2010.
6.12 (a) APPROVED BUDGET FOR THE ENERGY EFFICIENCY AND
CONSERVATION BLOCK GRANT AND APPROPRIATED REVENUE
FOR FISCAL YEAR COMMENCING JULY 1, 2010 AND ENDING JUNE
30, 2011.
(b) AWARDED CONTRACT TO JOHNSON CONTROLS, INC. IN AN
AMOUNT NOT TO EXCEED $48,432 FOR THE AIR CONDITIONING
RETROFIT AT THE HERITAGE PARK COMMUNITY CENTER.
SEPTEMBER 21, 2010 PAGE 7 CITY COUNCIL
6.13 AWARDED CONTRACT TO SUSTAINABLE ENVIRONMENTAL
MANAGEMENT COMPANY (SEMCO) IN THE NOT TO EXCEED
AMOUNT OF $45,000 (IN FY 2010-11) FOR A TWO-YEAR TERM FOR
SOLID WASTE CONTRACT MANAGEMENT ASSISTANCE.
6.14 APPROVED CONTRACT AMENDMENT NO. 2 TO THE CONTRACT
WITH TRG LAND, INC., IN THE AMOUNT OF $46,963.70 FOR LAND
PLANNING SERVICES ON PROPERTY OWNED BY WALNUT VALLEY
UNIFIED SCHOOL DISTRICT (WVUSD), COMMONLY KNOWN AS
"SITE D," AND APPROPRIATED $48,826 FROM GENERAL FUND
RESERVES.
6.15 APPROVED SECOND AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING (MOU) WITH WALNUT VALLEY UNIFIED SCHOOL
DISTRICT RELATED TO THE SITE D SPECIFIC PLAN.
7. PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2010-33: ESTABLISHING AND ADOPTING
A SCHEDULE OF RATES, FEES, AND CHARGES FOR SERVICES
PROVIDED BY THE COMMUNITY DEVELOPMENT, PUBLIC WORKS
AND COMMUNITY SERVICES DEPARTMENTS.
ATCM/McLean reported that staff is very confident that the
recommendations that have resulted over a year's worth of study and
review of all affected departments are consistent and offer a balanced
approach to adjusting fees for today's business costs. With few
exceptions, the fees have remained unchanged since 1998. In order to
determine the true costs for providing these services the City contracted
with Maximus, a firm that specializes in such studies. After reviewing all
available data, Maximus recommended that the City adopt full cost
recovery user fee schedules to fully subsidize programs and services
going forward. These full -cost recovery levels set the maximum fee level
that the City may charge for each service under state law. In the vast
majority of cases, staff discovered that a full -cost recovery fee schedule
would lead to large increases across the board. So rather than
implementing a burdensome full -cost recovery fee schedule, staff came up
with a recommendation to move forward with a comprehensive phased -
fee increase based on the Federal Bureau of Labor's annual consumer
price index (CPI) of 29.4% since the last fee adjustment in 1998 (twelve
years ago). Staff recommends that the CPI increase be phased over
three years to lessen the immediate impact on the end user, which results
in an increase of approximately 9.8% annually for the three year phasing
period. Additionally and to ensure that the rates remain current during the
phasing period, staff recommends that the annual March to March CPI
adjustment for that year and each year going forward be continued
annually to ensure that the City remains up to date with its fees going
SEPTEMBER 21, 2010 PAGE 8 CITY COUNCIL
forward.
ACTM/McLean provided a Power Point presentation using specific
examples.
C/Everett thanked staff and stated that they had his full support of the
phased approach. He asked how Maximus came up with the full recovery
costs.
ACTM/McLean responded to C/Everett that the full recovery cost levels
Maximus established are based on a series of meetings held with each
department, volume of work, cost of personnel, cost of meetings, etc.
C/Everett recalled that during a study session Council had been told by
staff that the City was, in fact, meeting the costs as laid out and that staff
is secure with the fees as presented.
ACTM/McLean responded that staff is confident that the recommended
adjustments will allow staff to meet the needs of doing business today.
Since adjustments have not been made for twelve years the change of
keeping it in line with the CPI levels over a three year period will help get
the City to where it needs to be.
C/Chang asked if it was correct that since the City has been subsidizing
many of the fees, the City is now looking to have the specific user bear the
burden of the increase rather than the taxpayers of the City as a whole.
ACTM/McLean responded that C/Chang was correct. The idea of a user
fee is that unlike public safety which is a universal public benefit, when an
individual seeks to obtain a permit for a specific project that is an
individual or business benefit and by paying those fees the individual or
business pays their share to get the benefit.
C/Chang asked if the City would still be subsidizing some portion.
ACTM/McLean stated that for certain costs. However, with adoption of
the resolution, the City will be recovering a much greater portion. Staff
believes the City is an efficient organization, and that these changes will
be beneficial to put the City to a balanced level.
C/Chang reiterated for clarification that it would result in a lesser burden to
the majority of taxpayers who live in the City.
ACTM/McLean responded by stating that C/Chang was correct because
these are for projects that benefit individual users and businesses.
M/Herrera opened the Public Hearing at 7:40 p.m.
SEPTEMBER 21, 2010 PAGE 9 CITY COUNCIL
Allen Wilson said he did not favor increasing fees and taxes.
With no further testimony offered, M/Herrera closed the Public Hearing at
7:43 p.m.
CM/DeStefano responded to the speaker that costs for providing services
regardless of department continues to increase. Law enforcement costs
are now $5.2 million which were significantly less in 1998. Milk, gasoline,
etc. all cost more than they did in 1998. The City needs to continue to
operate as a business and be conscious of what it is doing with respect to
its budget. The City looks at increases in service fees very carefully. A
few years ago staff examined in exhaustive detail business licensing and
made a conscious effort to remain business -friendly, to remain affordable,
to not discourage business activities in the community, and the City
deliberately kept a very low business license fee rate and improved the
business licensing process in order to make it simpler and easier for
businesses to locate in D.B. and to expand their business in D.B. This
issue is based upon the same premise. It has been way too long since
these fees have been examined for a potential increase. The costs to
provide the services (employee wages, consultant costs, etc) have
continued to increase. Another way to look at this issue is that the general
public has continued to subsidize these private development efforts and
this is the way to reduce and potentially eliminate that gap in specific
areas and lessen the burden on the taxpayer and place the burden on the
entity that is requesting the service whether it be a developer or anyone
else. The increases are modest and staff attempted to be mindful of the
current economic climate. It would have been easy to simply say "No",
let's not do this because we are in a global national local recession, but
staff recommended a "phase in" approach and recommended that the
totality of the full cost recovery not be required, that a much more modest
(29.4%) increase reflecting the CPI over the last several years be adopted
and beyond that the 29.4% be phased in over three years. Staff believes
this is the most prudent approach. The amount of revenue that comes to
the City cannot exceed the cost of providing the service. This is not a
profit center for the City. If the City were not to increase its fees the costs
would continue to rise which means that the general public would continue
to subsidize the services that are requested by a few each year. Staff
believes that this is not a plan that will discourage acquisition of permits
and investment within the community. D.B. has for several years been
recognized as a low-cost business -friendly City for development and these
fees, should they be adopted by the Council, will not change that status.
D.B. will remain a very low cost community in which to conduct business.
MPT/Tye said that he wanted to make it clear this is not a tax but a user
fee. Anyone he has spoken with knows that when he ran for City Council
five years ago he was running on something specific and was not a
proponent of a parcel tax to build a new library. Within the first year of his
SEPTEMBER 21, 2010 PAGE 10
CITY COUNCIL
term there was discussion of reworking the fees that were charged for
Inland Valley Humane Society and he was a proponent for adding a fee
for licensing a cat. If someone owns a cat he believes it is appropriate to
license the cat so that if the cat gets out and becomes lost or run over,
Inland Valley Humane Society comes to take care of it just like they would
if it was a dog. He believes that it is appropriate and that is a user fee. He
is a "user" of that service. He believes it is appropriate if it costs $100 to
issue a permit to have a water heater installed in his home that he should
pay the $100. He is the user and it makes sense that he should pay and
not pass that cost along to all of the other taxpayers who would not benefit
from his "use." The City does not recover all of the costs but it needs to
get closer to recovering most of the costs so that the City can continue to
provide the outstanding services that the citizens of D.B. have come to
expect. It is not a tax. A tax is paying for schools. His kids are out of
school. He still pays the tax. It's a tax. He still pays for County sanitation.
That's a tax. He does not have a choice. He has a choice in this
situation. He can utilize it or not utilize it and he likes the idea if someone
plans to add to his home he pays the fees for it. When the City gets closer
to recovering those user fees, it will be better for all of the citizens of D.B.
C/Everett pointed out that this information is online and that each of the
items that have a fee is clearly a specific user fee for individuals, groups
and businesses. He was initially uncomfortable with this proposal
because of the economy but that issue was addressed early on by the
phasing of the adjustments in an effort to be respectful with long overdue
changes. It is clear that this is a "user" fee schedule and not a tax.
C/Everett moved, C/Tanaka seconded, to adopt Resolution No. 2010-33.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER COMMENTS:
C/Tanaka commented on the last of the season "Concerts in the Park." The
D.B./Walnut Junior All American Football season opened and he attended the
grand opening ceremony. The Vantage Homeowners Association held a social
networking event. He thanked all of the volunteers who work for Meals on
Wheels and congratulated the City's newest Eagle Scout, Carlos Cardenas from
Troop 777. The D.B. Senior Citizens group held their Italiano Dinner Dance on
Wednesday. He stated that last Thursday he attended D.B. Day at the LA
County Fair; and attended the Diamond Point Homeowners Association Luau
SEPTEMBER 21, 2010 PAGE 11
catered by local businesses.
CITY COUNCIL
C/Chang reminded residents that they can find all of her activities pertaining to
the City on her Twitter and Facebook accounts. She attended the IMC luncheon,
the Independent Cities Installation Dinner and represented D.B. at the Chinese
Institute of Engineer's Dinner. C/Chang announced that Prop. 22 is the local
Taxpayer Public Safety and Transportation Act of 2010 which prevents the State
from raiding local government funds and protects local services. If Prop. 22 is
passed in November it will protect over 6.1 billion dollars for cities use in LA
County alone.
C/Everett attended the Contract Cities meeting during which Sheriff Baca spoke
about the activities and attended the D.B./Walnut Sheriff's Picnic which took
place on Saturday, August 28. He wished a happy new school year to students,
teachers and parents. He thanked staff for their daily leadership and thanked the
Parks and Recreation Commissioners for their important service. He
encouraged everyone to attend one of the Traffic and Transportation
Commission meetings and participate in their agenda. He thanked M/Herrera for
adjourning tonight's meeting in memory of Joe Dunn.
MPT/Tye welcomed C/Chang back from Peru. He congratulated Walnut Mayor
Tony Cartagena and Mayor Pro Tem Nancy Tragarz. He congratulated Mei Lien
Chang on her recognition as community hero for all she has done. He said it
was a privilege to have breakfast with Supervisor Don Knabe and discuss the
library opportunity.
M/Herrera announced that the City of Diamond Bar purchased its building and
escrow has closed. Staff and Council are working with the architect on plans for
the new D.B. City Hall and housing for the L.A. County Library. Sadly, the City
has lost a good friend. Joe Dunn was always present videotaping D.B. City
Council meetings and other community meetings. Joe was very dedicated to this
community.
ADJOURNMENT: With no further business to conduct, M/Herrera adjourned
the Regular City Council meeting at 8:05 p.m. in memory of Joe Dunn.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of
CAROL HERRERA, MAYOR
2010.
Agenda No. 6.2. (a)
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
JULY 22, 2010
CALL TO ORDER:
Chairman Grundy called the Parks and Recreation Commission meeting to order at
7:01 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley
Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: VC/Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Lew Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens and Chairman
Dave Grundy.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; Crystal
Knox, Community Services Coordinator, and Marcy
Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered.
CALENDAR OF EVENTS: As presented in the agenda.
1. CONSENT CALENDAR
1.1 Approval of Minutes for June 24, 2010 Regular Meeting.
C/Roberto moved, C/Herndon seconded, to approve the June 24, 2010
regular Meeting Minutes as presented. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
2. INFORMATIONAL ITEMS
Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
None
None
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report.
C/Herndon asked about the DB 4Youth in Action Teen Night Out at
Sycamore Canyon Park. He wanted to know how it worked out.
JULY 22, 2010 PAGE 2 P&R COMMISSION
RS/Murphey responded that it was a very hot evening; however, it was
well attended with about 200 kids. Everything went well.
C/Herndon noted that the Volunteen Program ends August 20th and asked
why the program does not run year-round. RS/Murphey explained that
programs such as day camp are not running; therefore, the need is not as
great during the year as it is in summer months. CSD/Rose added that
the kids themselves are pretty busy during the school year. That being
said, DB 4Youth in Action does have the opportunity for many kids to
continue working with the City on different events, so some of the kids
from the Volunteen program can move into this program if they have the
time and interest in volunteering their time and services for other events.
C/Roberto asked about Prop A expenditures. RS/Murphey explained
these are L.A. County funds that can be used for transportation for
recreation programs throughout four (4) different counties. CSD/Rose
added that those funds are from sales tax. He went on to explain that L.A.
County recently passed another sales tax increase. These funds have
historically been used for transportation projects. In DB, we are also able
to use those funds for excursions. They can be used for the cost of
buses. For adult excursions, we are able to recover 70% of the Prop A
money.
VC/Owens asked about the golf course fees. He wanted to know if the
money is paid directly to the golf course. RS/Murphey responded "yes"
stating that the fees have been paid for the use of the golf course for
participation and instructor fees; however, we are no longer going to be
required to pay these fees. The golf course is under new management.
C/Herndon asked if we turn a profit on the contract classes. CSD/Rose
explained that the way we do the reporting does not completely show all
the related expenses; therefore, it does not give the complete picture of
everything involved. He mentioned that we do have budget reports that
include goals, revenue and expenses for the whole department.
CSD/Rose offered to provide the final fiscal year budget report at the next
meeting.
2.1.1 Power Point Presentation — Facilities Use and Evaluation —
CSC/Knox.
C/Herndon asked about the "How Did We Do?" comment cards that
are sent out to people who rented a City facility and what
percentage are returned. RS/Murphey replied that roughly 10-20%
are received. C/Herndon asked about the question of being a DB
resident. He wanted to know if we were already supposed to know
that before the facility was rented. CSC/Knox confirmed that we
do; however, some of the cards may be returned anonymously.
C/Herndon asked about how cleaning of the facility after use is
JULY 22, 2010 PAGE 3 P&R COMMISSION
handled. CSC/Knox responded that cleaning is currently being
handled by renters with staff being responsible for deep cleaning;
however we are now looking into contracting with a cleaning
service. This would be more out of convenience to staff as well as
renters.
C/Owens asked how security is handled at events. CSC/Knox
responded that security is required whenever alcohol is being
provided. The renter pays for security; however we contract with
an outside company. C/Owens asked if we have had any problems
with events. CSD/Rose responded that we have had to call the
Sheriff's Department and Paramedics on a couple of occasions;
mostly due to disorderly people who have had too much to drink.
There have been no major incidents. The guards are unarmed at
the events.
Chair/Grundy asked if we retain part of the deposit for any
damages. He also asked if we keep a list of the person who was
disorderly or the renter and if they are prohibited from either renting
again or entering the premises. One of the options is to close down
the bar, which is a cost to the renter and if there is any damage to
the facility, photos are taken and pricing is taken out of their deposit
or insurance, if necessary. CSD/Rose added that we do have
cameras throughout the DBC and we pick up on things that
happen.
C/Owens asked if the renter can choose the security company.
CSC/Knox responded, no, the City has only one security company
we contract with.
Chair/Grundy asked how often the kitchens at DBC are used.
CSC/Knox responded every weekend. The kitchen also gets used
during the week for the seniors events. Chair/Grundy asked if we
offer any contract cooking classes. RS/Murphey responded that it
is really not conducive, especially if the ballroom is being rented. It
has been tried before. She added that cooking classes have been
offered in the Pine Room (chocolate making, etc.)
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point Presentation — Pantera Park — PMS/Jordan presented
staff's report.
C/Herndon asked how many people we have on our maintenance
staff. PMS/Jordan responded that we have three (3) full-time
employees including him and four (4) part-time employees.
The Commission concurred to have SAA/Hilario contact each
Commissioner to arrange for park walkthroughs.
JULY 22, 2010 PAGE 4 P&R COMMISSION
C/Roberto asked how often turf renovations are done. PMS/Jordan
responded they are done once a year.
2.3 CIP Project — Silver Tip Park — CSD/Rose presented staff's report stating
that the project was originally scheduled to go to Council on August 3 but
has been pushed back to August 17. After the project is approved by City
Council, construction documents will be prepared in anticipation of actual
construction.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang commented that he had very positive
experiences with renting the Diamond Bar Center. He thanked staff for a great
job on setting up for events and for the courtesy of staff members.
C/Roberto attended the 4th of July Celebration and said it was a very nice event
for the City attended by many residents and a lot of non-residents as well. He
attended the recent Concerts in the Park and appreciated that everyone enjoyed
this and other programs sponsored by the City. He stopped by the DB4-Youth in
Action event and will be attending the next meeting. He thanked staff for the
financial report and thanked staff for comparing the current year to the most
recent year and for the proposed budget.
C/Herndon said he always appreciates staff's reports and input because it is very
valuable and informative. He advised staff that he would be out of town and
unable to attend next month's meeting.
VC/Owens complimented staff on the Concerts in the Park events which are very
community and family oriented. He asked the status of the Master Plan update.
CSD/Rose said it was still on hold awaiting a funding source for the
recommendations.
Chair/Grundy asked that staff pass along to CM/DeStefano that the Commission
is very anxious to have the Parks Master Plan and Trails Master Plan for review.
Chair/Grundy said it was a great 4th of July Celebration and it seemed to him
there were more in attendance than at any of the past 4th of July Celebrations.
He wondered if there was an official or unofficial tally and CSD/Rose responded
that unofficially the estimate was about 10,000.
JULY 22, 2010 PAGE 5 P&R COMMISSION
ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 7:59 p.m.
The foregoing minutes are hereby approved this 26thday of August , 2010.
Respectfully Submitted,
/s/ Bob Rose
BOB ROSE, SECRETARY
Attest:
/s/ Dave Grund
DAVE GRUNDY, CHAIRMAN
CITY OF DIAMOND BAR Agenda No. 6.2(b)
MINUTES OF THE PARKS & RECREATION COMMISSION
THE GOVERNMENT CENTER HEARING BOARD ROOM
DIAMOND BAR, CA 91765
AUGUST 26, 2010
CALL TO ORDER:
Chair Grundy called the Parks and Recreation Commission meeting to order at 7:02
p.m. in the SCAQMDIGovemment Center Hearing Board Room, 21865 Copley Drive,
Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: C/Roberto led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Benny Liang, Dave Roberto, Vice
Chairman Ted Owens and Chairman Dave Grundy.
Absent: Commissioner Lew Herndon was excused.
Staff Present: Bob Rose, Community Services Director; Anthony
Jordan, Parks and Maintenance Superintendent;
Christy Murphey, Recreation Superintendent; April
Batson, Community Services Coordinator, and Marcy
Hilario, Senior Administrative Assistant.
MATTERS FROM THE AUDIENCE: None Offered
CALENDAR OF EVENTS:
1. CONSENT CALENDAR
As presented in the agenda.
1.1 Approval of Minutes for July 22, 2010 Regular Meeting:
Chair/Grundy expressed his concerns about Commissioners' comments
not being included in the body of the minutes. He asked his colleagues if
comments and questions outside of announcements needed to be
recorded. All Commissioners agreed that they would like to see all
dialogue.
Chair/Grundy suggested that the minutes not be accepted and that they
be revised to include Commissioners' comments and questions. There
was concurrence from the Commissioners that the minutes be expanded.
AUGUST 26, 2010 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey presented staff's
report.
C/Liang commented that he noticed an 11.45 percent drop in contract
class participants from 2009 to 2010. However, classes have remained
about the same and he wondered why the contract class participation had
dropped so much. RS/Murphey responded that the numbers provided in
the report are not the final numbers for summer and individuals are still
being registered for 2010. The number for 2009 is a final number.
C/Liang also asked about the Diamond Bar Center facilities rentals. He
wondered if the same explanation would apply for the difference in
numbers from 2009 to 2010. RS/Murphey stated that these numbers for
2010 are final, unlike the contract class numbers; however, it all depends
on when the revenue is taken in as to how it reflects on the reporting.
VC/Owens shared that he attended the youth baseball awards picnic and
it seemed as though there were a lot more people in attendance
compared to the previous year. RS/Murphey stated that there were
actually less kids that participated than last year. It could have been that
more family members and sibling showed up for the picnic this year.
VC/Owned stated that the event was very well done. He also shared that
his wife and daughter and teacher friend went on the Pageant of the
Masters trip and really had a good time.
In regard to the programs/events' financial summaries, VC/Owens again
asked about the subsidy level for these programs. CSD/Rose responded
that the majority of programs/events are subsidized 100 percent, in
example, Concerts in the Park, 4t" of July Blast. Most programs are
anticipated to recover the direct costs as listed on the financial report.
There is no official City policy that states what any particular subsidy is for
a specific program/event.
VC/Owens stated that he noticed that Pantera Park Tiny Tots take at least
one excursion while the Heritage Park Tiny Tots take more excursions
throughout the year. He asked who makes that call. RS/Murphey
explained that it is at the teachers' discretion how excursions are planned.
She also stated that they are working on encouraging more outside
activities for the Pantera Park Tiny Tots.
C/Owens asked if the people at Heritage Park pay additional fees for the
excursions. RS/Murphy responded, no, it is all included in the budget.
Chair/Grundy asked if there was a liability issue in terms of having to pay
more for liability insurance for taking excursions. CSD/Rose responded
that Pantera Park Tiny Tots staff plans more activities on-site rather than
going off-site. It is a different instructor philosophy. VC/Owens asked if
any issues have been raised about this. RS/Murphey responded "no."
AUGUST 26, 2010 PAGE 3 P&R COMMISSION
Chair/Grundy thought VC/Owens brought up a good point and asked if
staff could recommend that Pantera Park Tiny Tots plan at least one
excursion. RS/Murphey responded that this is a goal/recommendation
this year.
2.1.1 PowerPoint Presentation — Adult Excursions — CSC/Batson
presented staff's report.
During the presentation, C/Herndon asked if there are usually the
same people who participate in the excursions. CSC/Batson
responded that there are some returning regulars who participate.
In her experience, she has noted about 10 people who regularly go
on the excursions. C/Herndon explained that he was curious to
know if we were catering to the same crowd over and over or if we
were getting a more diverse crowd spread across all excursions.
CSC/Batson responded that they still get a good mix of repeaters
and newcomers.
C/Roberto asked how many staff members go on each excursion.
CSC/Batson responded one staff member is assigned per bus and
there is normally only one bus. C/Roberto said he understood from
CSC/Batson it was not a problem managing that number of people.
2.2 Parks Report — PMS/Jordan
PMS/Jordan supplemented his report by stating that the Pantera Park field
renovation has been completed. Also, the City experienced a couple of
vandalism incidents toward the end of August at Peterson Park. The first
incident used the coke machine to gain access to the roof and vandalize
some of the security lights. The light and lens were broken on one light
and the other light was entirely broken from the mount. In a second
incident, unknown vandals used a large rock to damage the toilet in the
men's restroom. All repairs have been completed. On a final note,
Lorbeer Middle School field is currently under renovation and is scheduled
to be reopened by September 7th
VC/Owens asked if the City has had any problem with the Sycamore
Canyon Park restrooms. PMS/Jordan said that someone kicked in one of
the toilet stall doors and broke one of the hinges. In another incident, an
individual used a metal object to etch one of the stainless steel mirrors.
VC/Owens said the reason he asked was because he noticed the
restrooms were nicely done when he attended a Concerts in the Park and
he was concerned about vandalism. PMS/Jordan said the current
facilities seem to hold up better than the old facilities.
2.2.1 Power Point Presentation — Tree Maintenance — PMS/Jordan
presented staff's report.
AUGUST 26, 2010 PAGE 4 P&R COMMISSION
Chair/Grundy asked how staff determined City tree ownership.
PMS/Jordan responded that anything in the City's right-of-way is
considered a City tree whether or not the City planted it or if a
resident planted it. Chair/Grundy asked if the City could remove a
tree that a resident planted in the City's right-of-way. PMS/Jordan
responded, technically, yes, but the City would usually not do that.
There are a few trees staff does not like to see in City right-of-ways
such as Palm trees and other fruit trees.
VC/Owens asked how staff handled special requests outside of the
five-year maintenance cycle and PMS/Jordan responded staff
handles those on a case by case basis.
2.3 Financial Report — Community Services — CSD/Rose presented staff's
report.
C/Liang asked what comprises "other taxes" on the last page of revenues.
CSD/Rose said he would find out and report back to the Commission.
C/Liang said if one looks at the budget number and year to date of receipt,
they are fairly close; however, the property tax and sales tax are not that
close so he is not sure what kind of taxes they are. CSD/Rose said that
the City receives tax revenues during different cycles of the year and
these revenues are used to budget for City programs and services.
C/Liang asked if American Reinvestment and Recovery Act monies are
reflected in this report and he also asked if Parks and Rec receive any
allocation of these funds. CSD/Rose responded "yes" and it is not
reflected in this report because those are "special funds". This report
reflects General Fund dollars only. One of the special funds has to do
with the CIP (Capital Improvement Projects) which is where most of the
monies are allocated.
Chair/Grundy asked if encumbrances were expenses incurred but not yet
paid and CSD/Rose responded that those are purchase orders that are
future (anticipated) expenses.
C/Roberto said that basically the revenues were approved by the City
Council and the City is operating in a deficit budget for this year.
CSD/Rose responded "yes." C/Roberto asked if the City expected to see
less revenue from property taxes and an increase in the deficit.
CSD/Rose responded that whether it increases the deficit or not is
questionable; however, he would expect the property tax revenue to
decrease with reassessments. Before the City purchased the new City
Hall building, it had $30 million in reserves; therefore, in many cases there
are certain types of expenses the City Council determines will come from
General Fund reserves.
AUGUST 26, 2010 PAGE 5 P&R COMMISSION
Chair/Grundy said it appeared the report answered the Commissioners'
concerns. CSD/Rose said he would include the final year-end and then
provide quarterly reports thereafter.
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS: C/Liang shared he visited Hawaii about three weeks
ago and visited a few small town parks. He found there was no comparison to
City of D.B. parks. There has been no progress since he left the big island 24
years ago which broke his heart. There are a few "beach" parks that do not
begin to compare to anything D.B. has and D.B. is the best place he has ever
been. He used to think Hawaii was paradise but they have hardly made any
progress for the past many years.
C/Roberto thanked staff for the good reports. He went to the Hollywood Bowl on
a bus this past weekend and it was very enjoyable to have someone else driving
even though it was a little alarming to look at drivers who look like they are 18.
He went on a walkthrough of Sycamore Canyon Park. He said he looked
forward to the renovation of the mesa.
VC/Owens said he would attend the D.B. Day at the Fair. With the Power Point
presentations he learns something new at every meeting. He commended staff
on a "good job".
Chair/Grundy again asked about the Parks Master Plan. CSD/Rose said he
received no response from CM/DeStefano. He wants to first obtain funding for
improvements that are recommended in the plan before proceeding next Spring
to get direction from City Council on ideas he has. Chair/Grundy asked if it
would be worth having the ad-hoc committee contact CM/DeStefano and
CSD/Rose said it might be a good idea. Chair/Grundy asked CSD/Rose to relay
to CM/DeStefano that the Commission again asked about the plan and would be
interested in meeting with him; either the full Commission or the ad-hoc
committee, if it would help further whatever progress he needs to make on the
plan. Chair/Grundy said he was able to attend only one Concert in the Park but
that one was fun to attend and it appeared everyone was having a great time.
AUGUST 26, 2010 PAGE 6 P&R COMMISSION
ADJOURNMENT: VC/Owens moved, C/Liang seconded, to adjourn the
meeting. With no further business before the Parks & Recreation Commission,
Chair/Grundy adjourned the meeting at 8:15 p.m.
The foregoing minutes are hereby approved this 23rd day of September , 2010.
Respectfully Submitted,
/s/ Bob Rose
BOB ROSE, SECRETARY
Attest:
/s/ Dave Grundy
DAVE GRUNDY, CHAIRMAN
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda # 6 .3
Meeting Date: October 05, 2010
AGENDA REPORT
FROM: James DeStefano, City Ma
TITLE: Ratification of Check Register dat d September 15, 2010 through
September 29, 2010 totaling $ 777,810.62.
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 777,810.62 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated September 15, 2010 through
September 29, 2010 for $ 777,810.62 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Linda G. Magnuson
Finance Director
REVIEWED BY:
Financ6 Director
Assistant City Manager
Attachments: Affidavit and Check Register — 09/15/10 through 09/29/10.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated September 15, 2010 through September 29, 2010 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
General Fund
Com Org Support Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Integrated Waste Mgt Fund
Com Dev Block Grand Fund
Cops Fund (Public Safety)
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Capital Imp Projects Fund
Signed:
Linda G. Man son
Finance Director
Amount
$582,175.14
$1,500.00
4,721.36
8,269.91
7,972.83
3,422.90
85.00
19,593.44
23,936.59
27,067.24
99,066.21
$777,810.62
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/16/2010
10 -PP 19
PAYROLL TRANSFER
P/R TRANSFER-10/PP 19
001
10200
153,426.71
$168,38880
9/16/2010
91361
PAYROLL TRANSFER
P/R TRANSFER-10/PP 19
112
10200
4,721.36
$722.01
9/16/2010
PAYROLL TRANSFER
P/R TRANSFER-10/PP 19
113
10200
4,919.91
9/16/2010
91362
PAYROLL TRANSFER
P/R TRANSFER-10/PP 19
115
10200
4,396.92
$690.00
9/16/2010
PAYROLL TRANSFER
P/R TRANSFER-10/PP 19
125
10200
923.90
9/16/2010 1 91359 AMERICOMP GROUP INC SUPPLIES -TONERS 1 0014070 1 41200 1 662.85 $662.85
9/16/2010 1
91360
AMERITECH BUSINESS SYSTEMS INC
COPIER MAINT-AUG 10
1 0014090
1 42100 1
1,007.24
$1,007.24
9/16/2010
1
JDAY
DAY & NITE COPY CENTER
PRINT SVCS-P/INFO
0014095
42110
1 1
240.631
1
9/16/2010 1
91361
BENESYST
9/17/10-P/R DEDUCTIONS
1 001
21105 1
722.01
$722.01
9/16/2010 1
91362
IJOHN E BISHOP
ICONTRACT CLASS -SUMMER
0015350
1 45320 1
690.001
$690.00
9/16/2010 1
91363
BOBBY L ROSE
REIMB-TUITION
0014060
1 42341 1
1,500.00
$1,500.00
9/16/2010 1
91364
BUSINESS TELECOMMUNICATION SYS INC.
PH.SVCS-I.T.
0014070
1 42125 1
585.59
$585.59
9/16/2010 1
91365
JC.T & F., INC
IRETENTION PAYABLE
1 250
1 20300 1
37,253.461
$37,253.46
9/16/2010 1
91366
TED A CARRERA
IT & T COMM -8/12
1 0015510
1 44100 1
45.00
$45.00
9!16/2010
91367
COMMUNITY DEVELOPMENT COMMISSION
TITLE OVERPYMT-HIP 086
125
36700
69.00
$69.00
9/16/2010 1
91368
COMPUCOM
JANNL MAINT-I.T.
0014070
1 42205 1
21,130.33
$21,130.33
9/16/2010 1
91369
CONSTANCE J. LILLIE
CONTRACT CLASS -SUMMER
0015350
1 45320 1
318.00
$318.00
9/16/2010 1
91370
CRAIGDAVIS
CONTRACTCLASS-SUMMER
0015350
1 45320 1
1,333.80
$1,333.80
9/16/2010
91371
& NITE COPY CENTER
PRINT SVCS-P/INFO
0014095
421111
171.21
$411.84
9/16/2010
1
JDAY
DAY & NITE COPY CENTER
PRINT SVCS-P/INFO
0014095
42110
1 1
240.631
1
9/16/2010 1 91372 IDIAMOND BAR COMMUNITY FOUNDATION AD -PHOTO CONTEST SEPT/OCT 1 0014095 1 42115 1 500.00 $500.00
9/16/2010
91373
DIVERSIFIED PRINTERS
PRINT SVCS -CITY NEWS AUG
0014095
44000
6,831.00
$13,315.00
9!16/2010
1
DIVERSIFIED PRINTERS
PRINT SVCS -CITY NEWS JUL
0014095
44000
3,242.00
Page 1
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/16/2010
91373...
DIVERSIFIED PRINTERS
PRINT SVCS -CITY NEWS SEPT
0014095
44000
1 3,242.00
$13,315.00.-.
9/16/2010 1 91374 JANNETTE DRUMONDE ICONTRACT CLASS -SUMMER 1 0015350 1 45320 1 180.0ol $180.00
9/16/2010
91375
COMPANIES US, INC
RETENTIONS PAYABLE
250
20300
-3,353.47
$30,181.23
9/16!2010
1
JELITE
ELITE COMPANIES US, INC
JDBB MEDIAN PROJ-GRAND
2505510
R46420
33,534.70
1
9/16/2010
91376
EVERGREEN INTERIORS
PLANT MAINT-C/HALL AUG
0014090
42210
230.00
$337.00
9/16!2010
EVERGREEN INTERIORS
PLANT MAINT-LIBRARY AUG
0014090
42210
1
107.00
9/16/2010
91377
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 38
1385538
42210
1,171.87
$3,738.52
9/16/2010
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 39
1395539
42210
818.72
9116/2010
91379
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 41
1415541
42210
161.20
$1,785.00
9/16/2010
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 38
1385538
42210
288.73
9/16/2010
91383
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 41
1415541
42210
425.23
$850.00
9/16/2010
EXCEL LANDSCAPE
ADDL LANDSCAPE -DIST 38
1385538
42210
1 872.77
9/16/2010 1
91378
IGAIL MATERIALS INC
MAINT-PANTERA S/BLL FIELD
0015340
1 42210
1,944.69
$1,944.69
9116/2010
GFB FRIEDRICH & ASSOCIATES INC.
ASSESSMENT-LLAD 39
1395539
R44000
1,104.44
9/16/2010 1
91379
IGATEWAY CORPORATE CENTER ASSOC
GTWYASSOC-FEES
0014093
1 42210 1
1,785.001
$1,785.00
9/16/2010
91380
GFB FRIEDRICH & ASSOCIATES INC.
ASSESSMENT-LLAD 38
1385538
R44000
987.35
$3,196.23
9116/2010
GFB FRIEDRICH & ASSOCIATES INC.
ASSESSMENT-LLAD 39
1395539
R44000
1,104.44
911612010
91382
GFB FRIEDRICH &ASSOCIATES INC.
ASSESSMENT-LLAD 41
1415541
R44000
1,104.44
$1,800.00
9/16/2010 1
91381
IWILLIAM GIEBE
ICONTRACT CLASS -SUMMER
1 0015350
1 45320 1
726.601
$726.60
9/16/2010 1
91382
IGO LIVE TECHNOLOGY INC
ICITY VIEW PROJ-WK 9/10
1001
23005 1
1,800.001
$1,800.00
9/16/2010 1
91383
JGOVPARTNER
IREQUEST PARTNER -SEPT 10
0014070
1 44030 1
850.001
$850.00
9/16/2010 1
91384
ISHANNON GRIFFITHS
ICONTRACT CLASS -SUMMER
0015350
1 45320 1
172.801
$172.80
9/16/2010 1
91385
JHASLERINC
MAINT-POSTAGE MACHINE
0014090
1 42120 1
301.721
$301.72
9/16/2010 1
91386
IKEVIN HOUSE
IT & T COMM -8/12
0015510
1 44100 1
45.00
$45.00
Page 2
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct IAmount
8,881.60
Total Check Amount
9/16/2010
91387
INLAND VALLEY DAILY BULLETIN
LEGAL AD -USER FEES
0014030
42115
1 534.20
$534.20
9/16/2010
91388
JENKINS & HOGIN, LLP
LEGAL SVCS -AUG 2010
0014020
44020
8,881.60
$15,524.60
9/16/2010
-
JENKINS & HOGIN, LLP
LEGAL SVCS -COM DEV AUG
0014020
44020
4,186.00
9/16/2010
91393
JENKINS & HOGIN, LLP
LEGAL SVCS -COMM SVCS AUG
0014020
44020
36.40
$475.00
9/16/2010
JENKINS & HOGIN, LLP
LEGAL SVCS-PIWORKS AUG
0014020
44020
2,293.20
9/16/2010
91394
JENKINS & HOGIN, LLP
LEGAL SVCS -FINANCE AUG
0014020
44020
127.40
$950.00
9/16/2010
91389
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41250
61.73
$115.98
9/16/2010
-
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41250
36.70
9/16/2010
91393
KENS HARDWARE
EQ -ROAD MAINT
0015554
41300
17.55
$475.00
9/16/2010 1 91390 GABRIELA KLEIN 1CONTRACT CLASS -SUMMER 0015350 1 45320 1 912.00 $912.00
9/16/2010
91391
LA COUNTY DEPT, OF AGRICULTURE
WEED ABATEMENT -DIST 38
1385538
42210
434.94
$46,839.28
9/16/2010
LA COUNTY DEPT. OF AGRICULTURE
WEED ABATEMENT -PARKS
0015340
R42210
12,031.62
9/16/2010
91393
LA COUNTY DEPT. OF AGRICULTURE
WEED ABATEMENT -DIST 39
1395539
R45519
15,316.16
$475.00
9/16/2010
LA COUNTY DEPT. OF AGRICULTURE
WEED ABATEMENT -DIST 41
1415541
R45519
19,056.56
9/16/2010 1
91392
LA DATA SECURITY
DATA STORAGE SVCS -AUG
1 0014070
1 45000 1
620.00
$620.00
9!16/2010 1
91393
LAE ASSOCIATES INC
TPROF.SVCS-ENG JULY 10
1 0015551
1 45221 1
475.00
$475.00
9/16/2010
91394
1 LAND AND SEA TOURS
EXCURSION -ADULT
0015350
1 45310 1
950.00
$950.00
9/16/2010 1
91395
LIANA PINCHER
T & T COMM -8/12
0015510
1 44100 1
45.00
$45.00
9/16/2010 1
91396
THERESA LIAO
RECREATION REFUND
001
34760
129.00
$129.00
9/16/2010 1
91397
SHERI LIEBE
ICONTRACT CLASS -SUMMER
1 0015350
1 45320 1
33.00
$33.00
9/16/2010 1
91398
JIMMY LIN
T & T COMM -8112
0015510
1 44100 1
45.00
$45.00
9/16/2010 1
91399
MCE CORPORATION
VEGETATION CONTROL-JUL
0015558
1 45508 1
9,413.42
$9,413.42
9/16/2010 1
91400
MEALS ON WHEELS
COMM SUPPORT FUND
0114010
1 42355 1
1,500.00
$1,500.00
Page 3
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct # I
Amount
Total Check Amount
9/16/2010
91401
KENNETH MOK
T & T COMM -8112
0015510
44100
1 45.00
$45.00
9/16/2010
91402
INC
SUPPLIES-P/SAFETY
0014090
41200
45.50
$161.61
9/16/2010
1OFFICEMAX
OFFICEMAX INC
SUPPLIES -GENERAL
0014090
41200
1
116.11
1
9/16/2010
91403
PERS RETIREMENT
SURVIVOR BENEFIT
001
21109
8.00
$527.93
9/16/2010
PERS RETIREMENT
RETIRE CONTRIB-EE
001
21109
208.88
1
9/16/2010
91410
PERS RETIREMENT
RETIRE CONTRIB-ER
001
21109
311.05
$540.00
9/16/2010
91404
PERS RETIREMENT FUND
SURVIVOR BENEFIT
001
21109
47.43
$27,261.27
9/16/2010
PERS RETIREMENT FUND
RETIRE CONTRIB-EE
001
21109
11,370.30
1
9/16/2010
91410
PERS RETIREMENT FUND
RETIRE CONTRIB-ER
001
21109
15,843.54
$540.00
9/16/2010 1 91405 PREMIER PAVING INC IRETENTION PAYABLE 1 250 1 20300 1 1,496.20 $1,496.20
9/16/2010
91406
PROTECTION ONE INC
ALARM SVCS -DBC
0015333
42210
56.78
$138.28
9/16/2010
PROTECTION ONE INC
ALARM SVCS -HERITAGE
0015340
42210
1
81.50
1
1
9/16/2010 1 91407 IPUBLIC STORAGE #23051 STORAGE RENTAL -UNIT 2303 1 0014090 1 42140 1 122.001 $122.00
9/16/2010
914011
PRINTWERKS
PRINT SVCS -BUS CARDS
0014095
42110
1,183.11
$1,502.70
1
9/16/2010
IREINBERGER
REINBERGER PRINTWERKS
PRINT SVCS -FINANCE
0014050
42110
1
319.59
1
9/16/2010 1
91409
RHF INC.
JEQ MAINT-SHERIFF
1264411
1 42200 1
85.00
$85.00
9/16/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
1
146.40
1
9/16/2010 1
91410
FRANCIS SABADO
CONTRACT CLASS -SUMMER
0015350
1 45320 1
540.00
$540.00
9/16/2010 j
91411
SASE COMPANY INC
EQ -ROAD MAI NT
0015554
1 41300 1
777.54
$777.54
9/16/2010
91412
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
625.50
$771.90
9/16/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
1
146.40
1
9/16/2010 1
91413
ISTAR AUTO SERVICE
IVEH REPAIR -COMM SVCS
0015310
1 42200 1
937.841
$937.84
9/16/2010 1
91414
ISTUBBIES PROMOTIONS
IPROMO SUPPLIES-P/INFO
0014095
1 41400 1
2,569.86
$2,569.86
Page 4
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/16/2010
91415
TELEPACIFIC COMMUNICATIONS
T1 INTERNET SVCS -SEPT
0014070
144030
1 959.941
$959.94
9/16/2010 1
91416
ITENNIS ANYONE
ICONTRACT CLASS -SUMMER
10015350
1 45320 1
3,662.401
$3,662.40
9/16/2010
US BANK
EMP RECOG PRGM-H/R
0014060
42347
160.00
9/16/2010
91417
ITHE COMDYN GROUP INC
CONSULTING SVCS -GIS 8/20
1 0014070
1 44000 1
1,404.981$1,404.98
9/1612010
US BANK
SUPPLIES -PARKS
0015340
41200
74.59
9/16/2010
91418
ITHE SAN GABRIEL VALLEY NEWSPAPER GR
LEGAL AD -USER FEES
0014030
142115 1
502.041
$502.04
9/16/2010
US BANK
LEAGUE CONF-COUNCIL
0014010
42330
500.00
9/16/2010 1
91419
ITHOMSON WEST
PUBLICATIONS-C/CLERK
1 0014030
1 42320 1
230.521
$230.52
9/16/2010
US BANK
EXCURSION -DAY CAMP
0015350
42410
955.00
9/16/2010 1
91420
ITIME WARNER
INTERNET SVCS -HERITAGE
1 0014070
1 44030 1
140.631
$140.63
9/16/2010
US BANK
MTGS-DOYLE
0014030
42325
63.89
9/16/2010 1
91421
ITIME WARNER
INTERNET SVCS-C/HALL
1 0014070
1 44030 1
252.60
$252.60
9/16/2010
US BANK
AD -CPRS HIR
0014060
42115
75.00
9/16/2010 1
91422
ITRAFFIC CONTROL SERVICE INC
EQ -ROAD MAINT
10015554
1 41300 1
76.451
$76.45
9/16/2010
91424
US BANK
SUPPLIES -COMM SVCS
0015350
41200
925.54
$10,552.02
9/16/2010
US BANK
EMP RECOG PRGM-H/R
0014060
42347
160.00
9/16/2010
US BANK
SUPPLIES -COMM SVCS
0015350
41200
288.11
9/1612010
US BANK
SUPPLIES -PARKS
0015340
41200
74.59
9/16/2010
US BANK
SUPPLIES -DBC
0015333
41200
101.92
9/16/2010
US BANK
LEAGUE CONF-COUNCIL
0014010
42330
500.00
9/16/2010
US BANK
MTG-COUNCIL
0014010
42325
27.06
9/16/2010
US BANK
EXCURSION -DAY CAMP
0015350
42410
955.00
9116/2010
US BANK
SUPPLIES -TINY TOTS
0015350
41200
78.74
9/16/2010
US BANK
MTGS-DOYLE
0014030
42325
63.89
9/16/2010
US BANK
FUEL -COMM SVCS
0015310
42310
76.00
9/16/2010
US BANK
AD -CPRS HIR
0014060
42115
75.00
9/16/2010
US BANK
FUEL -COMM SVCS
0015310
42310
221.39
9/16/2010
US BANK
FUEL-NGHBRHD IMPRVMNT
0015230
42310
207.36
9/16/2010
US BANK
MTG SUPPLIES -GENERAL
0014090
42325
377.30
9/16/2010
US BANK
FUEL-NGHBRHD IMPRVMNT
0015230
42310
66.44
9/1612010
US BANK
SUPPLIES -DBC
0015333
41200
103.21
9/1612010
US BANK
SUPPLIES-P/INFO
0014095
41200
148.69
9/1612010
US BANK
DEMOGRAPHIC RPTS-COMM DEV
0014096
44000
266.00
Page 5
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/16/2010
91424...
US BANK
MTGS-P/WORKS
0015510
42325
70.26
$10,552.02 ...
9/16/2010
91426
US BANK
FUEL -COMM SVCS
0015310
42310
93.00
$79.20
9/16/2010
US BANK
MTGS-COMM DEV
0015210
42325
56.23
9/16/2010
US BANK
MEMBERSHIP DUES-GUBMAN
0015210
42315
570.00
9/16/2010
US BANK
FUEL -POOL VEH
0014090
42310
182.98
9/16/2010
US BANK
FUEL -COMM SVCS
0015310
42310
27122
9/16/2010
US BANK
FUEL -ROAD MAINT
0015554
42310
42.30
9 /1 612 01 0
US BANK
FUEL -ROAD MAINT
0015554
42310
285.53
9/16/2010
US BANK
EQ SUPPLIES-R/MNT FUESTES
0015554
41300
304.49
9/16/2010
US BANK
SUPPLIES -RECREATION
0015350
41200
56.00
9/16/2010
US BANK
FUEL -COMM SVCS
0015310
42310
150.00
9/16/2010
US BANK
MAINT-COMM SVCS
0015310
42200
17.42
9/16/2010
US BANK
MAINT-PARKS
0015340
42210
457.79
9/16/2010
US BANK
FUEL -ROAD MAINT
0015554
42310
234.74
911 612 0 1 0
US BANK
FUEL -COMM SVCS
0015310
42310
156.00
9/16/2010
US BANK
MAINT-COMM SVCS
0015310
42210
6.40
9/16/2010
US BANK
EQ MAINT-COMM SVCS
0015310
42200
7.22
9/16/2010
US BANK
COMP MAINT-17.
0014070
42205
2,048.79
9/16/2010
US BANK
MEMO CREDIT-I.T.
0014070
42330
-7.83
9/16/2010
US BANK
CACEO CONF-FLACKS
0015230
42330
353.40
9/16/2010
US BANK
SUPPLIES -COMM DEV
0015210
41200
198.97
9/16/2010
US BANK
SUPPLIES-NGHBRH IMPMNT
0015230
41200
198.97
9/16/2010
JUSBANK
SUPPLIES -CONCERT IN PARK
0015350
1 45305
81.90
9/16/2010 1
91425
VANTAGEPOINT TRNSFR AGNTS-303248
9/17/10-P/R DEDUCTIONS
001
1 21108 1
4,777.54
$4,777.54
9!1612010
1
VISION INTERNET PROVIDERS INC
MONTHLY HOSTING -SEPT 10
0014070
44030
150.00
9116/2010 1
91426
JERIKAVIEYRA
ICONTRACT CLASS -SUMMER
1 0015350
1 45320 1
79.20
$79.20
9/16/2010
91427
VISION INTERNET PROVIDERS INC
MONTHLY HOSTING -AUG 10
0014070
44030
150.00
$300.00
9!1612010
1
VISION INTERNET PROVIDERS INC
MONTHLY HOSTING -SEPT 10
0014070
44030
150.00
9/16/2010 1 91428 WALNUT VALLEY UNIFIED SCHOOL DIST GYM RENTAL -DBC JUL 10 0015350 1 42140 1 2,158.80 $2,158.80
9/16/2010
91429
WEST COAST ARBORISTS INC
TREE MAINT-WATER JUL
0015558
45510335.00
$20,404.01
9116!2010
1
WEST COAST ARBORISTS INC
TREE MAINT-JUL 2010
0015558
45509
1
16,636.52
Page 6
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/16/2010
9/16/2010
91429...
WEST COAST ARBORISTS INC
WEST COAST ARBORISTS INC
TREE MAINT-WATER JUL
TREE MAINT-JULY 2010
0015558
0015558
45510
45509
670.00
2,762.49
$20,404.01 ...
9/16/2010 1
91430
THERESAWINECKI
CONTRACTCLASS-SUMMER
1 0015350
1 45320 1
342.00
$342.00
9/23/2010
ICA
CA PARK & RECREATION SOCIETY
MEMRSHP DUES-AB/LM/AM/CM
0015350
42315
1
575.00
1
9/23/2010 1
91431
ACCESS CONTROL SECURITY
SECURITY SVCS -DBC
1 0015333
1 45010 1
79.50
$79.50
9/23/2010
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -PARKS
0015340
41200
256.82
9/23/2010 1
91432
ADVANTEC CONSULTING ENGINEERS INC
TRFFC SIGNAL TIMING -AUG
1135553
1 R44000 1
1,410.00
$1,410.00
9/23/2010 1
91433
AGRICULTURAL COM WGHTS & MEASURES
ICOYOTE CONTROL SVCS-JUL
1 0014431
1 45406 1
830.781
$830.78
9/23/2010 1
91434
AMERICOMP GROUP INC
SUPPLIES -TONERS
0014070
j 41200 1
413.74
$413.74
9/23/2010 1
91435
ANAHEIM GLASS INC
IVEH MAINT-COMM SVCS
0015340
1 42210 1
221.56
$221.56
9/23/2010 1
91436
JABIRAMI BASKARAPANDIAN
FACILITY REFUND -DBC
001
23002 1
500.00
$500.00
9/23/2010 1
91437
BUCKNAM & ASSOCIATES INC
COMPREHENSIVE IMP -JUN
1 0015510
1 R45221 1
4,292.50
$4,292.50
9/23/2010
91438
PARK & RECREATION SOCIETY
MEMBERSHIP DUES-BR/DS
0015310
42315
585.00
$1,160.00
9/23/2010
ICA
CA PARK & RECREATION SOCIETY
MEMRSHP DUES-AB/LM/AM/CM
0015350
42315
1
575.00
1
9/23/2010
91439
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -DBC
0015333
41200
79.58
$745.23
9/23/2010
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -DBC
0015333
41200
210.72
9/23/2010
91441
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -DBC
0015333
41200
198.11
$33.00
9/23/2010
CALIFORNIA COMMERCIAL LIGHTING SPPL
SUPPLIES -PARKS
0015340
41200
256.82
9/23/2010 1
91440
JEERUN CHAN
FACILITY REFUND -DBC
001
1 23002 1
550.00
$550.00
9/23/2010 1
91441
SHARON CHAN
RECREATION REFUND
1 001
1 34720 1
33.001
$33.00
9/23/2010 1
91442
CHEMSEARCH
SUPPLIES -DBC
1 0015333
1 41200 1
159.641
$159.64
9/23/2010 1
91443
CHICAGO TITLE
TITLE RPT -HIP PROD
0014090
1 44000 1
54.00
$54.00
9/23/2010 1
91444
CITY OF CERRITOS
I LEGAL SVCS -TAX ADMIN FEE
1 0014020
1 44021 1
782.00
$782.00
Page 7
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
I Total Check Amount
9/23/2010
9/23/2010
91445
ANGELA CRUZ
ANGELA CRUZ
FACILITY REFUND -DBC
FACILITY CHRGS-DBC
001
001
23002
36615
500.00
-101.00
$399.00
9/23/2010 1
91446
IGENEVEIVE CRUZ
IFACILITY REFUND -DBC
1 001
1 36615 1
400.001
$400.00
9/23/2010
IFEDEX
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
44.35
9/23/2010 1
91447
ID & J MUNICIPAL SERVICES INC
IBLOG & SFTY SVC -8119-8/31
1 0015220
1 45201 1
9,119.171
$9,119.17
9/23/2010
91448
JDAPEER ROSENBLIT & LITVAK LLP
LEGAL SVCS -AUG 2010
1 0014020
1 44023 1
9,940.841
$9,940.84
9/23/2010 1
91449
JDAVID J. GRUNDY
IP & R COMM -8/26
1 0015350
1 44100 1
45.001
$45.00
9/23/2010
91450
1 DAY & NITE COPY CENTER
IPRINT SVCS -COMM SVCS
1 0015333
1 42110 1
636.551
$636.55
9/23/2010
91451
IJAMES DESTEFANO
REIMB-LEAGUE CONF
1 0014030
1 42330 1
109.001
$109.00
9/23/2010 1
91452
JJEANNE DELIO
IRECREATION REFUND
1001
1 34780 1
7.00
$7.00
9/23/2010 1
91453
IDEPARTMENT OF CONSERVATION
ISMIP FEES -APR -JUN 2010
1 001
1 34350 1
477.861
$477.86
9/23/2010 1
91454
JDFS FLOORING CORP
ICARPET MAINT-DBC
1 0015333
1 42210 1
745.001
$745.00
9/23/2010 1
91455
IDIANA CHO & ASSOCIATES
PROF.SVCS-CDBG AUG 10
11255215
1 44000 1
1,800.001
$1,800.00
9123/2010 1
91456
IDOGGIE WALK BAGS INC
SUPPLIES -PARKS
1 0015340
1 41200 1
1,695.511
$1,695.51
9/23/2010 1
91457
JEDUCATION TO GO
ICONTRACT CLASS -SUMMER
1 0015350
1 45320 1
120.001
$120.00
9/23/2010 1
91458
JEMPLOWENT DEVELOPMENT DEPARTMENT
UNEMPLYMNT CHRGS-2ND QTR
10014090
1 40093 1
663.00
$663.00
9/23/2010 1
91459
1EXPRESS MAIL CORPORATE ACCOUNT
1EXPRESS MAIL -GENERAL
1 0014090
1 42120 1
17.401
$17.40
9/23/2010 1
91460
IF5 NETWORKS INC
JANNL COMP MAINT-I.T.
1 0014070
1 42205 1
1,693.39
$1,693.39
9/23/2010 1
91461
IFALL LINE SOFTWARE INC
ICOMP MAINT-I.T.
1 0014070
1 42205 1
947.00
$947.00
9/23/2010
91462
EXPRESS MAIL-I.T.
0014090
42120
33.54
$203.11
9/23/2010
IFEDEX
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
44.35
Page 8
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/23/2010
91462...
FEDEX
EXPRESS MAIL -GENERAL
0014090
42120
1 125.22
$203.11 ...
9/23/2010 1
91463
JOHANNA FIGUEROA
RECREATION REFUND
1 001
1 34780 1
100.00
$100.00
9/23!2010
HARDY & HARPER INC
RD MAINT SVCS-WILLAPA
0015554
45504
1
8,653.70
1
9/23/2010 1
91464
FRAN TONE INC
DINNER -SR DANCE
1 0015350
1 45300 1
147.50
$147.50
9/23/2010 1
91465
GG ONE SOFTWARE INC
ANNL MAINT-l.T. 1112011
1 0014070
1 42205 1
550.00
$550.00
9/23/2010
91466
GRAFFITI CONTROL SYSTEMS
GRAFFITI REMOVAL -AUG 10
0015230
45520
5,200.00
$5,200.00
9/23/2010
91467
HARDY & HARPER INC
RD MAINT SVCS-DECORAH
0015554
45504
1,857.85
$10,511.55
9/23!2010
HARDY & HARPER INC
RD MAINT SVCS-WILLAPA
0015554
45504
1
8,653.70
1
9123/2010 1
91468
KAREN HAWKES
IFACILITY REFUND -DBC
1 001
1 23002 1
350.00
$350.00
9/23/2010
JUST TIRES
TIRES -COMM SVCS VEH
0015310
42200
553.90
1
9/23/2010 1
91469
HYDRO CONNECTIONS INC
ITREE MAINT-MEDIANS/PKWYS
0015558
1 45509 1
746.301
$746.30
9/23/2010 1
91470
INLAND VALLEY DAILY BULLETIN
ILEGAL AD -FPL 2010-392
123010 1
363.40
$363.40
912312010 1
91471
JOHN L HUNTER & ASSOC. INC
NPDES-SITE INSPECTION
0015510
1 R44240 1
3,155.001
$3,155.00
9/23/2010
91472
JUST TIRES
TIRES -COMM SVCS VEH
0015310
42200
600.43
$1,154.33
9/23/2010
JUST TIRES
TIRES -COMM SVCS VEH
0015310
42200
553.90
1
9/23/2010
91473
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41300
60.86
$131.34
912312010
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41300
18.61
9/2312010
91475
KENS HARDWARE
SUPPLIES -ROAD MAINT
0015554
41250
51.87
$1,430.96
9/23/2010 1
91474
LA COUNTY FAIR
TICKETS -COUNTY FAIR
0015350
1 45300 1
1,575.00
$1,575.00
9/23/2010
LANDS' END BUSINESS OUTFITTERS
DBC STAFF SHIRTS
0015333
41200
1
203.31
9/23/2010 1
91475
LA PUENTE PAINT & BODY
EQ MAINT-COMM SVCS VEH
1 0015350
1 42200 1
1,430.96
$1,430.96
9/2312010
91476
LANDS' END BUSINESS OUTFITTERS
DBC STAFF SHIRTS
0015333
41200
1,369.50
$1,572.81
9/23/2010
LANDS' END BUSINESS OUTFITTERS
DBC STAFF SHIRTS
0015333
41200
1
203.31
9/23/2010 1 91477 ILEAD TECH ENVIRONMENTAL HIP PROG-1329 ROLLING KNL 1 1255215 1 44000 1 630.001 $630.00
Page 9
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/23/2010
91478 IMISOCK LEE
RECREATION REFUND
001
34780
1 187.00
$187.00
9/23/2010
91479
SAM LEE
FACILITY REFUND -DBC
001
23002
500.00
$225.00
9/23/2010
1
SAM LEE
FACILITY CHRGS-DBC
001
36615
-275.00
1
9/23/2010 1
91480
ILEWIS ENGRAVING INC.
ENGRAVING SVCS -BADGE
1 0014090
1 42113 1
15.14
$15.14
9/23/2010
1
ILIEBERT
LIEBERT CASSIDY WHITMORE
ILEGAL SVCS -HIR
0014020
44020
1
1 54.00
9/23/2010
91481
1BENNY LIANG
IP & R COMM -8/26
1 0015350
1 44100 1
45.001
$45.00
9/23/2010
91482
CASSIDY WHITMORE
LEGAL SVCS'-H/R
0014020
44020
324.00
$378.00
9/23/2010
1
ILIEBERT
LIEBERT CASSIDY WHITMORE
ILEGAL SVCS -HIR
0014020
44020
1
1 54.00
9/23/2010 1
91483
JKLIOPIN MA
IFACILITY REFUND -DBC
1 001
1 23002 1
550.001
$550.00
9/23/2010
MCE CORPORATION
RIGHT-OF-WAY MAINT-AUG 10
0015554
45522
1,981.33
9/23/2010
91484
MARTIN & CHAPMAN CO
PUBLICATIONS-C/CLERK
0014030
42320
22.371
$22.37
9/23/2010
MCE CORPORATION
STRIPING & SIGN MAINT-AUG
0015554
45506
4,945.60
9/23/2010 1
91485
IMICHELLE MARTIN
IRECREATION REFUND
1 001
1 34780 1
65-001
$65.00
9/23/2010
91486
MCE CORPORATION
RIGHT-OF-WAY MAI NT-JUL 10
0015554
45522
1,149.81
$24,295.64
9/23/2010
MCE CORPORATION
RIGHT-OF-WAY MAINT-AUG 10
0015554
45522
1,981.33
9/23/2010
91488
MCE CORPORATION
RIGHT-OF-WAY MAINT-AUG 10
0015554
45522
475.68
$574.14
9/23/2010
MCE CORPORATION
STRIPING & SIGN MAINT-AUG
0015554
45506
4,945.60
9/23/2010
91489
MCE CORPORATION
RD MAINT SVCS-JUL 10
0015554
45502
6,993.22
$200.00
9/23/2010
MCE CORPORATION
RD MAI NT SVCS -AUG 10
0015554
45502
8,750.00
9/23/2010 1
91487
INETWORK INNOVATION ASSOCIATES
JANNL MAINT-I.T.1/11-12111
0014440
1 42126 1
3,546.001
$3,546.00
9/23/2010 1
91488
INEXTEL COMMUNICATIONS
A/R CHRGS-PNV,C/S,C/D
0014090
1 42125 1
574.141
$574.14
9/23/2010
91489
IMARIA CHRISTINA O'NAZARENO
FACILITY REFUND -HERITAGE
1 001
1 23002 1
200.00
$200.00
9123/2010 1
91490
JORKIN PEST CONTROL INC
IPEST CONTROL-SYC CYN
0015340
1 42210 1
66.081
$66.08
9/23/2010 1
91491
ITED OWENS
IP & R COMM -8/26
0015350
1 44100 1
45.001
$45.00
9/23/2010 1
91492
IPACIFIC TELEMANAGEMENT SERVICES
PH. SVCS -PARKS OCT 10
1 0015340
1 42125 1
495.841
$495.84
Page 10
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct #
Amount
Total Check Amount
9/23/2010
91493
LITA PATEL
FACILITY REFUND -DBC
001
23002
1 200.00
$200.00
9/23/2010 1 91494 1 RAJESH PATEL FACILITY REFUND -DBC 001 23002 1 700.00 $700.00
9/23/2010
91495
PERS HEALTH
OCT 2010 -HEALTH INS PREMS
001
21105
30,163.66
$30,726.93
9/23/2010
PERS HEALTH
OCT 2010 -HEALTH INS PREMS
0014090
40086
420.00
9/23/2010
91498
PERS HEALTH
OCT 2010 -HEALTH INS PREMS
0014060
40093
143.27
$318.98
9/23/2010
91496
PICTURES IN A ROW INC
FACILITY REFUND -DBC
001
23002
800.00
$783.00
9/23/2010
PICTURES INA ROW INC
FACILITY CHRGS-DBC
001
36615
-17.00
1
9/23/2010
91497
JOANN PRECHTL
RECREATION REFUND
001
34780
95.00
$95.00
9/23/2010
R F DICKSON COMPANY INC
ST SWEEPING SVCS -AUG 10
0015554
45501
9,916.90
9/23/2010 1
91498
1PROFORMA ELEMENT 7
SUPPLIES -DB 4YOUTH
1 0015350
1 41200 1
318.98
$318.98
9/23/2010
91499
R F DICKSON COMPANY INC
ST SWEEPING SVCS-JUL 10
0015554
45501
9,916.90
$23,409.71
9/23/2010
R F DICKSON COMPANY INC
ST SWEEPING SVCS -AUG 10
0015554
45501
9,916.90
9/23/2010
91502
R F DICKSON COMPANY INC
DEBRIS DIVERSION-JUL 10
1155515
45500
3,575.91
$45.00
9/23/2010
91500
REPUBLIC ELECTRIC
INSTALL-TRFFC LOOPS
1139915
49250
1,940.00
$19,058.75
9/23/2010
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-B/CYN
0015554
45507
281.28
9/23/2010
91502
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-G/SPGS
0015554
45507
4,773.42
$45.00
9/23/2010
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-JUL
0015554
45507
4,102.00
9/23/2010
91503
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-JUL
0015554
45507
5,343.02
$100.00
9/23/2010
REPUBLIC ELECTRIC
TRFFC SIGNAL MAINT-GRAND
0015554
45507
200.00
9/23/2010
91504
IREPUBLIC ELECTRIC
ITRFFC SIGNL MAINT-GRND/RK
0015554
1 45507
2,419.03
$100.00
9/23/2010 1
91501
RJ NOBLE COMPANY
RETENTION PAYABLE
250
1 20300 1
30,135.32
$30,135.32
9/23/2010 1
91502
1 DAVID A ROBERTO
IP & R COMM -8/26
0015350
1 44100 1
45.00
$45.00
9/23/2010 1
91503
ICATHY RODRIGUEZ
FACILITY REFUND -DBC
001
1 23002 1
100.00
$100.00
9/23/2010 1
91504
JULIUS RUIDERA
FACILITY REFUND -DBC
1 001
1 23002 1
100.001
$100.00
9123/2010 1
91505
S C SIGNS & SUPPLIES LLC
SUPPLIES -ROAD MAINT
0015554
1 41250 1
429.121
$429.12
Page 11
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
9/23/2010
91508
SANTOS
FACILITY REFUND -DBC
001
23002
I Total Check Amount
Check Date
Check Number
Vendor Name
JALONSO
ALONSO SANTOS
Transaction Description
001
Fund/ Dept
Acct #
Amount
9/23/2010 1
91510
VIBHUTI SHARMA
IFACILITY REFUND-PANTERA
1 001
1 23004 1
100.00
9/23/2010
1 91506 SAN GABRIEL VALLEY COUNCIL OF GOVT
TAC MTG-LIU/YEE 9/27
0015510 1
42325 1
50001
$50.00
22.80
9/23/2010 1
91511
SHI INTERNATIONAL CORP
ICOMP MAINT-I.T.
$200.00
9/23/2010
1 91507 LENIA SANCHEZ
FACILITY REFUND-PANTERA
001
23002 1
200.00
9/23/2010
91508
SANTOS
FACILITY REFUND -DBC
001
23002
350.00
$333.00
9123/2010
1
JALONSO
ALONSO SANTOS
FACILITY CHRGS-DBC
001
36615
-17.00
9/2312010 1
91509
SEA WEST ENTERPRISES INC
REIMB-DEP FPL 99-009
1 001
1 23010 1
1,382.851
$1,382.85
9/2312010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
47.37
9/23/2010 1
91510
VIBHUTI SHARMA
IFACILITY REFUND-PANTERA
1 001
1 23004 1
100.00
$100.00
9/23/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
22.80
9/23/2010 1
91511
SHI INTERNATIONAL CORP
ICOMP MAINT-I.T.
1 0014070
1 42205 1
1,200.00
$1,200.00
9!23/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
1 42126
538.63
9/23/2010 1
91512
LORI SNUGGS
FACILITY REFUND -HERITAGE
001
1 23002 1
50.001
$50.00
9/23/2010 1
91513
ISO CAL SANITATION
JEQ RENTAL-SUMMTRDG PK
0015340
1 42130 1
55.001
$55.00
9/23/2010
91514
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
203.30
$10,589.46
9/2312010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 38
1385538
42126
47.37
9/23/2010
91516
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DBC
0015333
42126
9,292.55
$5,326.08
9/23/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS -DIST 41
1415541
42126
22.80
9/2312010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
42126
484.81
9!23/2010
SOUTHERN CALIFORNIA EDISON
ELECT SVCS-TRFFC CONTROL
0015510
1 42126
538.63
9/23/2010
91515
SPARKLETTS
EQ RENTAL -PARKS
0015340
42130
76.32
$76.32
9/23/2010
STANDARD INSURANCE OF OREGON
OCT 10-SUPP LIFE INS PREM
001
21106
252.00
9/23/2010 1
91516
ISPECTRUM COMMUNICATIONS
MAINT-CAMERA SYS
0014070
1 R42205 1
5,326.08
$5,326.08
9/23/2010
91517
STANDARD INSURANCE OF OREGON
OCT 10 -LIFE INS PREMS
001
21106
1,181.63
$3,292.51
9/23/2010
STANDARD INSURANCE OF OREGON
OCT 10-SUPP LIFE INS PREM
001
21106
252.00
9/23/2010
91519
STANDARD INSURANCE OF OREGON
OCT 10-STD/LTD
001
21112
1,858.88
$50.00
9/23/2010 1
91518
ISTAR AUTO SERVICE
IVEH MAINT-NGHBRHD IMP
1 0015230
1 42200 1
50.00
$50.00
9/23/2010 1
91519
ISUNSHINE SENIORS ASSOCIATION
FACILITY REFUND-SYC CYN
1 001
1 23002 1
50.00
$50.00
Page 12
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date
Check Number
Vendor Name
Transaction Description
Fund/ Dept
Acct
Amount
Total Check Amount
9123/2010
9/23/2010
1 91520
THE GAS COMPANY
THE GAS COMPANY
GAS SVCS-HRTG COMM CTR
GAS SVCS -DBC AUG/SEPT
0015340
0015333
42126
42126
40.53
1 218.91
$259.44
9/23/2010 1
91521
TIME WARNER
MODEM SVCS -COUNCIL
1 0014010
1 42130 1
48.99
$48.99
9/23/2010
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
8,635.00
9/23/2010 1
91522
ALMA TORRES
FACILITY REFUND-REAGAN
001
1 23002
50.00
$50.00
9/23/2010
91523
TRG LAND INC
PROF SVCS - SITE 'D" PLAN
0014096
R44000
4,950.00
$43,207.21
9/23/2010
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
8,635.00
9/23/2010
91525
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
6,600.00
$350.00
9/2312010
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
21,52221
9/23/2010
91526
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
881.25
$350.00
9/23/2010
TRG LAND INC
PROF SVCS - SITE "D" PLAN
0014096
R44000
618.75
9/23/2010 1
91524
RAMON TRILLO
FACILITY REFUND-SYC CYN
1 001
1 23002 1
50.00
$50.00
912312010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
6,697.27
9/23/2010 1
91525
RAMIRO TRUJILLO
IFACILITY REFUND -DBC
1 001
1 23002 1
350.00
$350.00
9/23/2010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
22,781.48
9/23/2010 1
91526
ALICIA URRUTIA
IFACILITY REFUND -DBC
1 001
1 23002 1
350.001
$350.00
9/23/2010
91527
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 38
1385538
42126
15,587.11
$51,597.00
912312010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 39
1395539
42126
6,697.27
9/23/2010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DIST 41
1415541
42126
6,297.01
$100.00
9/23/2010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -PARKS
0015340
42126
22,781.48
9/23/2010
WALNUT VALLEY WATER DISTRICT
WATER SVCS -DBC
0015333
42126
234.13
9/23/2010 1
91528
WALNUT/D-BAR ALL AMER FOOTBALL
FACILITY REFUND -HERITAGE
1 001
1 23002 1
200.00
$200.00
9/23/2010
STEPHANIE YOUNG JAMES
FACILITY REFUND -DBC
001
23002
200.00
9/23/2010 191529
QUENISHA WILLIAMS
FACILITY REFUND -DBC
1 001
1 23002 1
100.00
$100.00
9/23/2010
91530
STEPHANIE YOUNG JAMES
FACILITY REFUND -DBC
001
36615
720.00
$1,003.32
9/23/2010
STEPHANIE YOUNG JAMES
FACILITY REFUND -DBC
001
23002
200.00
9/23/2010
STEPHANIE YOUNG JAMES
FACILITY REFUND -DBC
001
23004
83.32
9/23/2010 91531 IVALERIE ZAMARRIPA FACILITY REFUND-PANTERA 1 001 1 23002 1 50.00 $50.00
Page 13
City of Diamond Bar - Check Register 09/15/10 thru 09/29/10
Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount
$777,810.62
Page 14
CITY COUNCIL
r9S9
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City MantT
TITLE: Preliminary Treasurer's Statemenugust 2010
RECOMMENDATION:
Approve the August 2010 Preliminary Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # a
Meeting Date: Oct. S, 2010
AGENDA REPORT
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the preliminary cash balances for the various
funds, with a breakdown of bank account balances, investment account balances, and the effective
yield earned from investments. This statement also includes a separate investment portfolio report
which details the activities of the investments. All investments have been made in accordance with
the City's Investment Policy.
Since there are still adjustments being made to the cash balances between the various funds for the
Fiscal 09-10 year end, the statement being presented has been termed preliminary. Once the year
end numbers have been finalized a revised August treasurer's statement will be presented to the City
Council for approval.
PREPARED BY:
Linda G. Magnuson, Finance Director
Depart t Head
Assistant City Manager
Attachments:
Preliminary Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO REPORT
for the Month of August 2010
Total Securities
$ 4,000,000.00 4,000,000 $ 4,020,592.00 1.961%
Local Agency Inv Fund AAA 23,512,290.15 23,550,939.09 0.513%
US Treasury Money Market AAA $612,487.54 612,487.54 0.010%
Total Liquidity $ 24,124,777.69 $ 24,163,426.63
Union Bank -(Fiscal Agent) AAA
Total investments
2010-11 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal Agency _ ___ ____ _ _ _ _ ___ LAI F Fund
Securities _ - _ �=�=_ ''-- 83.36%
14.18% a _-
U.S Treasury �' _
Money Market
2.46% Total investment - S28-206-385
* Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
81,606.95
81,606.95 0.040%
$ 28,206,384.64 $ 28,265,625.58
$342,800.00
$838.41
0.245%
TYPE OF INVESTMENTS:
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment and the security investment is currently
held in a custodial account by Wells Fargo Institutional Securities LLC for safe-
keeping services.
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places no
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
Purchase
Maturity
Amount
Current Par /
Fair Market
Investment Type
Rating
Date
Date
Term
At Cost
Original Par
Value *
Rate
Federal National Mortgage Asso Unnt
AAA
05/17/10
05/17/13
3.0 Yrs
1,000,000
1,000,000
1,002,803.00
2.020%
Federal Home Loan Bank Call
AAA
06/28/10
06/28/13
3.0 Yrs
1,000,000
1,000,000
1,000,830.00
1.650%
Federal Home Loan Banks Bond
AAA
05/12/10
08/12/13
3.3 Yrs
1,000,000
1,000,000
1,003,175.00
2.125%
Federal Home Loan Bond
AAA
03/30/10
12/30/13
3.5 Yrs
1,000,000
1,000,000
1,013,784.00
2.050%
Total Securities
$ 4,000,000.00 4,000,000 $ 4,020,592.00 1.961%
Local Agency Inv Fund AAA 23,512,290.15 23,550,939.09 0.513%
US Treasury Money Market AAA $612,487.54 612,487.54 0.010%
Total Liquidity $ 24,124,777.69 $ 24,163,426.63
Union Bank -(Fiscal Agent) AAA
Total investments
2010-11 Budgeted Interest Income
Actual Year -To -Date Interest Income
Percent of Interest Received to Budget
Allocation of Book Value of Investment by Type
(By Percent)
Federal Agency _ ___ ____ _ _ _ _ ___ LAI F Fund
Securities _ - _ �=�=_ ''-- 83.36%
14.18% a _-
U.S Treasury �' _
Money Market
2.46% Total investment - S28-206-385
* Source of Fair Market Value: Wells Fargo Institutional Securities, LLC
81,606.95
81,606.95 0.040%
$ 28,206,384.64 $ 28,265,625.58
$342,800.00
$838.41
0.245%
TYPE OF INVESTMENTS:
Federal Agency Security
Federal Agency Securities are issued by direct U.S Government agencies or
quasi -government agencies. Many of these issues are guaranteed directly or
indirectly by the United States Government. The City Investment Policy places
a 40% limit on this type of investment and the security investment is currently
held in a custodial account by Wells Fargo Institutional Securities LLC for safe-
keeping services.
Local Agency Investment Fund (LAIF)
LAIF is an investment pool for local agencies which is managed by the State
Treasurer and regulated by the State law. The City Investment Policy places no
limit on this type of investment.
U.S. Treasury Money Market Fund
Money Market Funds are comprised of short term government securities,
certificates of deposit and highly rated commercial paper. The City Investment
Policy places no limit on this type of investment.
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
August 31, 2010
(Preliminary)
BEGINNING, TRANSFERS ENDING
BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE
GENERAL FUND
$32,252,014.48
985,805.41
$11,470,463.10
$21,767,356.79
COMMUNITY ORG SUPPORT FD
(10,175.00)
PAYROLL ACCOUNT
41,604.46
(10,175.00)
MEASURE R LOCAL RETURN FD
415,979.78
42,106.38
PETTY CASH ACCOUNT
458,086.16
GAS TAX FUND
(148,780.94)
$143,240.42
INVESTMENTS:
(148,780.94)
TRANSIT TX(PROP A) FD
261,985.90
165,316.63
287,977.01
139,325.52
TRANSIT TX (PROP C) FD
2,110,149.01
57,598.76
22,044.07
2,145,703.70
ISTEA Fund
677,580.20
$28,206,384.64
677,580.20
INTEGRATED WASTE MGT FD
610,540.90
15,869.92
12,978.71
613,432.11
TRAFFIC IMPROVEMENT FUND
280,662.80
21,189.72
259,473.08
AB2928-TR CONGESTION RELIEF FD
448,500.38
448,500.38
AIR QUALITY IMPRVMNT FD
122,449.05
18,368.31
5,000.00
135,817.36
TRAILS & BIKEWAYS FD
0.00
0.00
Prop 1B Bond Fund
493,850.04
493,850.04
PARK FEES FD
307,641.11
307,641.11
PROP A - SAFE PARKS ACT FUND
103,693.79
103,693.79
PARK & FACILITIES DEVEL. FD
614,459.29
614,459.29
COM DEV BLOCK GRANT FD
(54,813.88)
9,378.21
(64,192.09)
CITIZENS OPT -PUBLIC SAFETY FD
137,825.68
137,825.68
NARCOTICS ASSET SEIZURE FD
364,311.55
354,311.55
CA LAW ENFORCEMENT EQUIP PRG
56,519.00
56,519.00
E BYRNE JUSTICE ASSIST GRANT
49,772.26
49,772.26
LANDSCAPE DIST #38 FD
(116,839.90)
2,865.97
20,840.79
(134,814.72)
LANDSCAPE DIST #39 FD
(178,200.32)
982.33
12,880.38
(190,098.37)
LANDSCAPE DIST #41 FD
21,646.56
444.10
11,901.47
10,189.19
CDBG - R Fund
(1,303.46)
92.52
(1,395.98)
ENERGY EFF & CNSVTN BILK GRT
(393.27)
(393,27)
CAP IMPROVEMENT PRJ FD
(833,485.22)
113,668.31
229,761.51
(949,578.42)
SELF INSURANCE FUND
504,803.72
60,522.00
444,281.72
EQUIPMENT REPLACEMENT FUND
248,608.06
248,608,06
COMPUTER REPLACEMENT FUND
291,019.91
291,019.91
PUBLIC FINANCING AUTHORITY FUN
55 702.66
29,104.41
3,200.12
81,606.95
TOTALS
$39,085,724.14
$1,432,130.53
$12,168,229.61
$0.00 $28,349,625.06
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT
$100,385.96
PAYROLL ACCOUNT
41,604.46
CHANGE FUND
250.00
PETTY CASH ACCOUNT
1,000.00
TOTAL DEMAND DEPOSITS
$143,240.42
INVESTMENTS:
US TREASURY Money Market Acct.
$612,487.54
LOCAL AGENCY INVESTMENT FD
23,512,290.15
FED HOME LOAN BANK NOTES
4,000,000.00
CASH WITH FISCAL AGENT:
US TREASURY Money Market Account
81,606.95
TOTAL INVESTMENTS
$28,206,384.64
TOTAL CASH
$28,349,625.06
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. The account's
funds are available for withdrawal within 24 hours. In addition, the City has started investing in longer term
investments. These investments are detailed on the attached Investment Report.
All investments are in compliance with the investment policy adopted by the City of Diamond Bar.
The above summary provides sufficient cash flow liquidity to meet the next six month's
estin\ated exu it res.
James DeStefano, Ttleasurer
Agenda # 6.5
Meeting Date: October 5, 2010
CITY COUNCIL AGENDA REPORT
r9g9
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana,
TITLE: A RESOLUTION APPROVI G PROGRAM SUPPLEMENT
AGREEMENT NO. 005-M1 TO ADMINISTER THE AGENCY -STATE
AGREEMENT NO. 07-5455R FOR REIMBURSEMENT OF FEDERAL
FUNDS IN THE AMOUNT OF $292,171 ON THE SUNSET CROSSING
AND PROPSECTORS ROAD TRAFFIC CALMING PROJECT
RECOMMENDATION:
Adopt Resolution No. 2010 -XX approving Program Supplement Agreement No. 005-M1
authorizing the City Manager to execute contracts and related documents necessary for
the completion of the subject project.
FINANCIAL IMPACT:
The adoption of the resolution and the execution of the Program Supplement
Agreement will allow the City to be reimbursed $292,171 in total project construction
costs. The reimbursable funds are being provided under the Hazard Elimination
System (HES) Program. HES is a federal safety program that provides funds for safety
improvements on public roads and highways and is administered by Caltrans.
DISCUSSION:
The Sunset Crossing and Prospectors Road Traffic Calming Project, which included
landscaped median improvements, curb extensions, and speed cushions, was
completed in Fiscal Year 2009-2010. However, in order to complete the reimbursement
process for federal grant funds, the attached resolution must be adopted which
authorizes a designated official of the City to execute the supplemental agreement. The
existing agreement, commonly referred to as Administering Agency -State Agreement
No. 07-5455, allows the City to administer federally funded projects, whereas the
supplemental agreement establishes conditions specific to this individual project.
Grant funds were originally awarded under the HES Program in the amount of
$220,000. Subsequently, City staff learned of additional fund availability in the program
last year and requested for additional participation from Caltrans. As a result of our
strong record of delivery on federally funded projects, Caltrans agreed to increase their
participation level by $72,171 resulting in $292,171 of federal funds. Since the City has
already met the local match requirement of the program, the City's contribution of
$30,000 remains unchanged. A combination of Proposition 1B and Traffic Improvement
Funds also contributed towards the project which was completed for a total cost of
$406,130.
PREPARED BY:
Rick Yee, Senior Civil Engineer Date Prepared: September 27, 2010
REVIEWED BY:
David G. Liu, Director of Public Works
Attachment: Resolution No. 2010 -XX
Program Supplement Agreement No. 005-M1
2
RESOLUTION NO. 2010 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING PROGRAM
SUPPLEMENT NO. 005-M1 TO ADMINISTERING
AGENCY -STATE AGREEMENT NO. 07-5455R FOR
UTILIZATION OF FEDERAL FUNDS ON THE SUNSET
CROSSING AND PROSPECTORS ROAD TRAFFIC
CALMING PROJECT
RECITALS
(i) The Hazard Elimination Safety Program (HES) is a federal safety program
that provides funds for safety improvements on all public roads and
highways. The program is administered by the California Department of
Transportation.
(ii) The City of Diamond Bar, hereinafter referred to as "City", has applied for
HES funds to be used for installation of traffic calming devices on Sunset
Crossing between Diamond Bar Boulevard and Prospectors Road and on
Prospectors Road between Sunset Crossing and Golden Springs Drive,
herein referred to as "Project" .
(iii) The Program Supplement Agreement No. 005-M1 to Administering
Agency -State Agreement No. 07-5455R shall be fully executed by the City
and State of California Department of Transportation (Caltrans) prior to
processing of the City's requests for reimbursement of the federal funds
for the Sunset Crossing and Prospectors Road Traffic Calming Project.
RESOLUTION
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Approve the Program Supplement No. 005-M1 to Administering Agency -
State Agreement No. 07-5455R for Federal Funds to be utilized for the
construction of the Sunset Crossing and Prospectors Road Traffic
Calming Project.
2. Certifies that said Project will be constructed in accordance with the
Program Supplement No. 005-M1 and federal procedures outlined in the
Local Assistance Program Manual and Guidelines.
3. Appoints James DeStefano as agent of the City of Diamond Bar to
conduct all negotiations, execute and submit all documents, including, but
not limited to applications, agreements, amendments, payment requests
and so on, which may be necessary for the completion of the
aforementioned project.
PASSED, APPROVED AND ADOPTED this 5th day of October, 2010.
Carol Herrera, Mayor
I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the 5th day of October, 2010 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATEST:
CITY CLERK OF THE
CITY OF DIAMOND BAR
PROGRAM SUPPLEMENT NO. M005 Rev. 1 Date: September 1, 2010
to Location: 07-LA-0-DMBR
ADMINISTERING AGENCY -STATE AGREEMENT Project Number: STPLH-5455(006)
FOR FEDERAL -AID PROJECTS NO 07-5455 E.A. Number: 07-932811
Locode: 5455
This Program Supplement hereby adopts and incorporates the Administering Agency -State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 08/19/96 and is subject to all the terms and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Sunset Crossing Rd/ Diamond Bar Blvd & Prospectors Road, Prospectors Rd/ Sunset Crossing Rd & Golden Springs Dr
TYPE OF WORK: Install speed humps, striping, signage and other traffic calming LENGTH: 0.0(MILES)
measures and devices.
Estimated Cost Federal Funds Matching Funds
H210 $206,500.00 LOCAL OTHER
LS30 $72,171.00
$467,842.00 Q210 $13,500.00 $175,671.0 $0.00
CITY OF DIAMOND BAR STATE OF CALIFORNIA
Department of Transportation
By By
Title -_- Chief, Office of Project Implementation
Division of Local Assistance
Date
Date
Attest
I hereby certify upon my per7dnal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date $292,171.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
Program Supplement 07-5455-MO05-R1- ISTEA Page 1 of 4
STATE OF -CALIFORNIA DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV, 01/2010)
FROM -
Claims Audits
3301 "C" Street, Rm 404
Sacramento. CA 95816
Department of Transportation
Encumbrance Document
VENDOR / LOCAL AGENCY -
CONTRACT AMOUNT
$292,171.00
Local Assistance
REQUISITION NUMBER/ CONTRACT NUMBER
RQS 070000000078
CITY OF DIAMOND BAR
Page _ of _
)JECT NUMBER:
07000013BO
ADA NOtI I For individuals with sensory disabilities, this document is available in alternate formats For information, call (915) 654-6410 of TDD (916) -3880 or write
Records and Forms Management, 1120 N Street, MS -89, Sacramento, CA 95814
07-LA-0-DMBR
ST.,PLH-5455(008)
SPECIAL COVENANTS OR REMARKS
09/01/2010
1. The ADMINISTERING AGENCY will reimburse the STATE for the ADMINISTERING
AGENCY share of costs for work requested to be performed by the STATE.
2. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
3. All project repair, replacement and maintenance involving the physical condition and the
operation of project improvements referred to in Article III MAINTENANCE, of the
aforementioned Master Agreement will be the responsibility of the ADMINISTERING
AGENCY and shall be performed at regular intervals and as required for efficient
operation of the completed project improvements.
4. The ADMINISTERING AGENCY is required to have an audit in accordance with the
Single Audit Act and OMB A-133 if it receives a total of $500,000 or more in federal funds
in a single fiscal year. The federal funds received under this project are a part of the
Catalogue of Federal Domestic Assistance (CFDA) 20.205, Highway Planning &
Research. OMB A-1.33 superceded OMB A-128 in 1996. A reference to OMB A-128 in
a Master Agreement (if any) is superceded by this covenant to conform to OMB A-133.
5. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to
the amounts approved by the Federal Highway Administration (FHWA) in the Federal -Aid
Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any
resultant increases in ADMINISTERING AGENCY funds as shown on the Finance Letter,
any modification thereof as approved by the Division of Local Assistance, Office of Project
Implementation.
6. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days of project contract award or with the submittal
of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever
is earlier.
Failure to do so will cause a delay in the State processing invoices for the construction
phase.
Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures
Manual.
7. STATE and ADMINISTERING AGENCY agree that any additional funds which might be
made available for new phase(s) of work by future Federal obligations will be encumbered
on this PROJECT by use of a STATE approved "Authorization to Proceed" and Finance
Letter. ADMINISTERING AGENCY agrees that Federal funds available for
reimbursement will be limited to the amounts obligated by the Federal Highway
Administration.
8. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
Program Supplement 07 -5455 -M005 -R1- ISTEA Page 2 of 4
07-LA-0-DMBR
ST.PLH-5455(006)
SPECIAL COVENANTS OR REMARKS
09/01/2010
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
9. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
10. "ADMINISTERING AGENCY certifies that neither the ADMINISTERING AGENCY nor its
principals are suspended or debarred at the time of the execution of this agreement.
ADMINISTERING AGENCY agrees that it will notify the STATE immediately, in the event
a suspension or a debarment happened after the execution of this agreement."
11. The Administering Agency shall not discriminate on the basis of race, color, national
origin, or sex in the award and performance of any DOT -assisted contract or in the
administration of its DBE Program or the requirements of 49 CFR Part 26. The
Administering Agency shall take all necessary and reasonable steps under 49 CFR Part
26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The administrating Agency's DBE Race -Neutral Implementation Agreement is
incorporated by reference in this agreement. Implementation of this program is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
agreement. Upon notification to the recepient of its failure to carry out its approved DBE
Race -Neutral Implementation Agreement, Caltrans may impose sanctions as provided for
under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
Program Supplement 07 -5455 -M005 -R1- ISTEA Page 3 of 4
�)n
07 -LA -0-D M BR 09/0112010
STPLH-5455(006)
SPECIAL COVENANTS OR REMARKS
12. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations/obligations,
and invoice payments for any on-going or future federal -aid project by ADMINISTERING
AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a
six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
Program Supplement 07-5455-MO05-R1- ISTEA Page 4 of 4
bn
CITY COUNCIL
Agenda # is . 6
Meeting Date: October 5, 2010
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: AWARD OF DESIGN AAND' ONSTRUCTION ADMINISTRATION
SERVICES CONTRACT FOR THE 2010-2011 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP
INSTALLATION PROJECT TO DMS CONSULTANTS, INC. IN THE
AMOUNT OF $35,740.00, AND AUTHORIZE A CONTINGENCY
AMOUNT OF $3,500.00 FOR CHANGE ORDERS TO BE APPROVED
BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT
OF $39,240.00.
RECOMMENDATION:
Award.
FINANCIAL IMPACT:
Fiscal Year 2010-2011 CIP Budget includes an allocation of $116,617.00 of Community
Development Block Grant (CDBG) funds for the Curb Ramp Installation Project within
the vicinity of Adel/Gerndal, Calbourne, and Golden Prados Neighborhoods.
BACKGROUND:
As shown in the attached Exhibits "A.1", "A.2", and "A.3", a total of fifty-eight (58) curb
ramp locations are anticipated to be designed and constructed within the vicinity of
Adel/Gerndal, Calbourne, and Golden Prados Neighborhoods. The majority of the 58
ramp locations will be new curb ramp installations where currently no ramps exist. All
other areas identified are existing curb ramps previously installed but will have to be
removed and replaced to meet current ADA guidelines.
DISCUSSION:
On August 31, 2010, the Public Works Department requested proposals for professional
engineering services. The request included preparation of plans, specifications and
estimates, construction administrationfinspection, and construction staking services.
A total of six (6) proposals were received on September 15, 2010. The table below
shows the proposed fees of each consulting firm.
Consultant
Total
AAE
$11,270.00
Winzler & Kelly
$27,130.00
Joseph Truxaw & Assoc.
$28,270.00
DMS Consultants, Inc.
$35,740.00
Onward Engineering
$39,060.00
SA Associates
$44,000.00
The six proposals were reviewed and evaluated by the selection committee. Staff
unanimously concluded that DMS Consultants, Inc. best understood the City's needs
and was the most qualified consultant because of their design approach, project team,
public relations views, knowledge of local conditions, as well as knowledge with CDBG
Federal Requirements. It was noted during the evaluation that DMS Consultants'
strength is in their emphasis on the use of survey during the design and construction
stages. Surveying is a vital part in the design and construction of curb ramps as the
City has both hillside and flat terrains. An accurate survey of the ramps will avoid many
issues related to drainage and ADA compliance. Experience has shown that
emphasizing survey in the design phase reduces the potential for cost overruns during
the construction phase.
DMS Consultants, Inc. scope of work includes:
• Research of City, County and utility company records
• Prepare plans for CDBG project
• Locate all existing utilities
• Prepare specifications and cost estimates for CDBG project
• Survey and construction staking
• Serve as general liaison and coordinator among contractor, subcontractors, utility
companies and City Staff
• Provide all inspection services and daily reports
• Review all contractor submittals and invoices prior to City Engineer review and
approval
• Develop any "Punch List" items
• Submit final acceptance report to the City upon completion of the project
2
The tentative schedule of this project is as follows:
Design, Specifications and Estimate Complete November 2010
Construction Contract Award January 2010
Construction Completion March 2010
PREPARED BY:
Erwin Ching, Assistant Engineer Date Prepared: September 29, 2010
REVIEW Y:
Da G. ,Director of Public Works
Attachments: Exhibits "A.1 ", "A.2", and "A.3"
Consulting Services Agreement
EXHIBIT A.1 -Adel/Gerndal Neighborhood
PM"
Approximately 12 New Ramps & 2 upgraded
Ramps for a total of 14 Ramps
ell
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CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of , 2010 by and between the
City of Diamond Bar, a municipal corporation ("City") and DMS Consultants, Inc.,
("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the City's Request for
Proposals dated August 31, 2010.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibit "B" the Consultant's
Response, dated September 15, 2010 to the City's Request for Proposals.
B. Level of Services/Time of Performance. The level of and time of
the specific services to be performed by Consultant are as set forth in Exhibit "B."
2. Term of Agreement. This Contract shall take effect , 2010,
and shall continue until unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "B". Payment will be made only after submission of proper invoices
in the form specified by City. Total payment to Consultant pursuant to this Agreement
shall not exceed Thirty Five Thousand Seven Hundred Forty Dollars ($ 35,740.00).
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of this Agreement and Consultant's proposal, the provisions of
this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager , Consultant: Surender Dewan,
City of Diamond Bar DMS Consultants, Inc.
21825 Copley Drive 12371 Lewis St., Ste. 203
Diamond Bar, CA 91765-4178 Garden Grove, CA 92840
6. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable worker's compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board. Consultant further
agrees to indemnify and hold City harmless from any failure of Consultant to comply
with the requirements in Section 6. Additionally, the City shall have the right to offset
against the amount of any fees due to Consultant under this Agreement for any amount
or penalty levied against the City for Consultant's failure to comply with Section 6.
7. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions.
8. Indemnification. Consultant shall indemnify, defend with counsel
approved by City, and hold harmless City, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable attorneys fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with Consultant 's negligence,
recklessness or willful misconduct in the performance of work hereunder or its failure to
2
comply with any of its obligations contained in this Agreement, except such loss or
damage which is caused by the sole active negligence or willful misconduct of the City
(meaning that Consultant shall indemnify and defend City notwithstanding any alleged
or actual passive negligence of City which may have contributed to the claims,
damages, costs or liability). Should City in its sole discretion find Consultant's legal
counsel unacceptable, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys fees, expert fees and all other costs
and fees of litigation. The Consultant shall promptly pay any final judgment rendered
against the City (and its officers, officials, employees and volunteers) with respect to
claims determined by a trier of fact to have been the result of the Consultant's
negligence, recklessness or willful misconduct. It is expressly understood and agreed
that the foregoing provisions are intended to be as broad and inclusive as is permitted
by the law of the State of California and will survive termination of this Agreement.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company authorized
to do business in the State of California and approved by the City (1) a policy or policies
of broad -form comprehensive general liability insurance with minimum limits of
$1,000,000.00 combined single limit coverage against any injury, death, loss or damage
as a result of wrongful or negligent acts by Consultant, its officers, employees, agents,
and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence and at least $1,000,000
aggregate; and (5) worker's compensation insurance with a minimum limit of
$500,000.00 or the amount required by law, whichever is greater. City, its officers,
employees, attorneys, and volunteers shall be named as additional insured on the
policy(ies) as to comprehensive general liability, property damage, and automotive
liability. The policy(ies) as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance
maintained by the City shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage
shall not be non -renewed, canceled, reduced, or otherwise modified (except through the
addition of additional insured to the policy) by the insurance carrier without the
insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant
agrees that it will not cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant
pursuant to the terms of this Agreement; shall be issued by an insurance company
which is authorized to do business in the State of California or which is approved in
writing by the City; and shall be placed with a current A.M. Best's rating of no less that A
VII.
C. Consultant shall submit to City (1) insurance certificates indicating
3
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Consultant may, however,
make and retain such copies of said documents and materials as Consultant may
desire.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. However, Consultant
shall not terminate this Agreement during the provision of services on a particular
project. The effective date of termination shall be upon the date specified in the notice
of termination, or, in the event no date is specified, upon the fifteenth (15th) day
following delivery of the notice. In the event of such termination, City agrees to pay
Consultant for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right, for good cause, to require Consultant to exclude any employee from
performing services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
D. Executive Order 11246 requires that during the performance of this
Agreement, Consultant agrees not to discriminate against any employee or applicant for
employment because of race, religion, sex, color or national origin. Consultant will take
affirmative action to ensure that applicants are employed, and that employees are
treated during employment, without regard to their race, religion, sex, color or national
origin. Such action shall include, but not be limited to the following: employment,
upgrading, demotion, or transfer, rates of pay or other forms of compensation, and
selection for training, including apprenticeship. Consultant agrees to post in
conspicuous places, available to employees and applicants for employment, notices to
be provided by the Consultant setting forth the provisions of this nondiscrimination
clause.
E. Section 3 of the Housing and Community Development Act of 1968,
as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible,
opportunities for training and employment be given to lower income residents of the
project area and contracts for work in connection with the project be awarded to
business concerns which are located in or owned in substantial part by persons residing
in the area of the project.
F. Title VI of the Civil Rights Act of 1964 provides that no person shall,
on the ground of race, color or national origin, be excluded from participation in, be
denied the benefits of, or be subject to discrimination under any program or activity
receiving federal financial assistance.
G. Section 109, Title I of the Housing and Community Development
Act of 1974 provides that no person shall, on the grounds of race, color, national origin,
or sex be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program of activity funded in whole or in part with funds made
available under this title.
H. Any prohibition against discrimination on the basis of age under the
Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped
individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Performance Evaluation. For any contract in effect for twelve months or
longer, a written annual administrative performance evaluation shall be required within
ninety (90) days of the first anniversary of the effective date of this Agreement, and
each year thereafter throughout the term of this Agreement. The work product required
by this Agreement shall be utilized as the basis for review, and any comments or
complaints received by City during the review period, either orally or in writing, shall be
considered. City shall meet with Consultant prior to preparing the written report. If any
noncompliance with the Agreement is found, City may direct Consultant to correct the
inadequacies, or, in the alternative, may terminate this Agreement as provided herein.
18. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
0
20. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
21. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, shall be referred by the parties
hereto for mediation. A third party, neutral mediation service shall be selected, as
agreed upon by the parties and the costs and expenses thereof shall be borne equally
by the parties hereto. In the event the parties are unable to mutually agree upon the
mediator to be selected hereunder, the City Council shall select such a neutral, third
party mediation service and the City Council's decision shall be final. The parties agree
to utilize their good faith efforts to resolve any such dispute or controversy so submitted
to mediation. It is specifically understood and agreed by the parties hereto that referral
of any such dispute or controversy, and mutual good faith efforts to resolve the same
thereby, shall be conditions precedent to the institution of any action or proceeding,
whether at law or in equity with respect to any such dispute or controversy.
22. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
23. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
24. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
25. County Lobbying Certification.
The Consultant certifies that:
(A) It is understood that each person/entity/firm who applies for a
Community Development Commission contract, and as part of that process, shall certify
that they are familiar with the requirements of the Los Angeles County Code Chapter
2.160, (Los Angeles County Ordinance 9.-0031) and;
(B) That all persons/entity/firm who seeks a contract with the
Community Development Commission shall be disqualified therefrom and denied that
contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist
7
employer or any other person or entity acting on behalf of the above named firm fails to
comply with the provisions of the County Code.
26. Contractor's Warranty of Compliance with County's Defaulted
Property Tax Reduction Program.
A. The Contractor acknowledges that the County has established a
goal of ensuring that all individuals and businesses that benefit financially from the
County through contract are current in paying their personal and real property tax
obligations (secured and unsecured roll) in order to mitigate the economic burden
otherwise imposed upon the County and its taxpayers. Unless the Contractor qualifies
for an exemption or exclusion, the Contractor warrants and certifies that to the best of
its knowledge it is now in compliance, and during the term of this Contract will maintain
compliance, with the County's Defaulted Tax Program, found at Los Angeles County
Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206.
B. Failure of the Contractor to maintain compliance with the
requirements set forth in the "COUNTY's DEFAULTED PROPERTY TAX REDUCTION
PROGRAM" shall constitute default under this Contract. Without limiting the rights and
remedies available to the City under any other provision of this Contract, failure of the
Contractor to cure such default within 10 days of notice shall be grounds upon which the
City may suspend or terminate this contract pursuant to the County's Defaulted Property
Tax Reduction Program found at Los Angeles County Ordinance No. 2009-0026 and
codified at Los Angeles County Code, Chapter 2.206.
27. Lobbying Certification.
The Consultant certifies that:
(A) No Federal appropriated funds have been paid or will be paid, by or
on behalf of the Consultant, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, and officer or employee of
Congress, or an employee of any Member of Congress in connection with the awarding
of any Federal contract, the making of any cooperative agreement, and the extension,
continuation renewal, amendment, or modification of any Federal contract, grant, loan
or cooperative agreement.
(B) If any funds other than Federal appropriated funds have been paid
or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the Consultant shall complete and
submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with
its instructions.
(C) The Consultant shall require that the language of this certification
be included in all subcontracts and that all subcontracts shall certify and disclose
accordingly.
28. Records and Audits. The Consultant shall maintain accounts and
records, including personnel, property and financial records, adequate to identify and
account for all costs pertaining to this Agreement and such other records as may be
deemed necessary by the City to assure proper accounting for all projects, both federal
and non-federal shares. These records will be made available for audit purposes to the
City or any authorized representative, and will be retained five years after final
payments are issued and other pending matters are closed. (24 CFR Part 84, Sec.
84.53)
29. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
30. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
"C ity"
ATTEST: CITY OF DIAMOND BAR
By: By:
Tommye Cribbins, City Clerk
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
9
Carol Herrera, Mayor
Carol Herrera
Mayor
Steve Tye
Mayor Pro Tem
Ling -Ling Chang
Council Member
Ron Everett
Council Member
Jack Tanaka
Council Member
Recycled paper
August 31, 2010
FKRIBIT "A"
City of Diamond Bar
21825 Copley Drive • Diamond Bar, CA 91765-4178
(909) 839-7000 • Fax (909) 861-3117
www.CityofDiamondBar.com
SUBJECT: Request for Proposals for the Design, Construction
Administrationlinspection, Surveying and Staking
Services for the 2010-2011 Community Development
Block Grant (CDBG) Curb Ramp Installation Project
To Civil Engineering Firms:
INTRODUCTION
The City of Diamond Bar Public Works Department is seeking to retain the
services of a professional civil engineering consultant firm for the design,
construction administration/inspection, survey and staking services of the
2010-2011 Community Development Block Grant (CDBG) Curb Ramp
Installation Project. The curb ramp improvements required will upgrade
existing curb ramps and add curb ramps in existing right-of-way to provide
continuity for pedestrian access and Americans with Disabilities Act (ADA)
accessibility.
Proposed curb ramp locations are located within the vicinity of Adel/Gerndal
Neighborhood bounded to the north by Golden Springs Drive, Brea Canyon
Road to the west and SR -57 Freeway to the south and east; the Calbourne
Neighborhood bounded to the south by Golden Springs Drive, to the west
by Calbourne Drive, to the north by the SR -60 freeway, and to the east by
Lemon Avenue; and the Golden Prados Neighborhood bounded to the west
by the Los Angeles County Golf Course, to the south by Golden Prados
Drive, to the east by Golden Springs Drive, and to the north by Prospectors
Road. Please see Exhibits A.1 to A.3 attached.
The project is federally funded through 2010-2011 Community
Development Block Grant (CDBG) Funds. Please find attached
requirements and Consulting Services Agreement that must be met and
included in the proposal package. (Exhibit "B")
II. SCOPE OF WORK
The City of Diamond Bar requires the services of a professional civil
engineering consultant firm to provide the technical design, construction
Page 2
RFP — Design, Construction Administration/Inspection, Surveying & Staking Services
August 31, 2010
administration/inspection, surveying and staking services for the
aforementioned project areas under Section I.
The professional civil engineering consultant firm shall prepare plans,
specifications and estimates (PS&E) for the project. The proposal shall
identify tasks to be included as part of the project. At a minimum, these
tasks shall include:
1) Conduct utility search within the project limits. Review the location of
existing utilities, surface and subsurface structures and proposed
improvements. If the proposed improvements interfere with existing
utilities, necessary arrangements shall be made. Contact and
coordinate with all utility agencies and verify any possible
discrepancies.
2) Prepare technical plans, specifications and estimates (PS&E) and bid
schedule. Technical plans shall have typical plan views and sections to
fit 8 1/2 inch by 11 inch sheets or 11 inch by 17 inch sheets folded to
fit the size of 8 1/2 inch by 11 inch and shall be in the "Appendix"
section of the specifications. Specifications shall be submitted in
electronic format in MicrosoftO Word format. Cost estimates shall
include each bid item description, quantity, unit cost and total cost and
shall be submitted in tabular form in Microsoft0 Excel format.
The professional civil engineering consultant firm shall also perform
inspection, surveying and staking for the project. The proposal shall
identify tasks to be included as part of the project. At a minimum, these
tasks shall include:
Observe construction for the duration of the project. Number of hours
anticipated for adequate observation shall be identified.
2. Prepare and submit daily logs and weekly reports of construction
activities.
3. Conduct Labor Compliance Employee Interviews per CDBG
Requirements.
4. Provide construction surveying and staking services as necessary to
assist the contractor in construction of the proposed improvements per
the plans and specifications.
Page 3
RFP — Design, Construction AdministrationlInspection, Surveying and Staking Services
August 31, 2010
• Identify and mark the center line, dimension of the upstream
and downstream X of the new ramps. Ensure that curb ramps
are constructed with the correct grade and gutters have
adequate elevations to allow water to flow.
• Identify, quantify, and recommend to the City in a timely
manner the removal and replacement of damaged sidewalk,
curb and gutter in the immediate vicinity of the curb ramps.
5. Respond and address contractor's request for information/questions
regarding design and construction issues.
6. Review and monitor contractor's progress and schedule.
7. Conduct final job walk and prepare the punch list.
8. Recommend final acceptance of project.
9. Maintain project construction records and prepare record drawings to
be given to the City at the end of project.
10. Monitor, evaluate, and approve change order requests.
111. PROPOSAL CONTENTS
The consultant's proposal shall contain the following information and shall
be organized as follows:
1. Cover letter summarizing the proposal.
2. Statement of qualification including a list of design, inspection,
surveying and staking projects that have been successfully
implemented within the last three (3) years.
3. Brief discussion of understanding of the City's needs.
4. Detailed work plan which itemizes and describes each task to be
completed.
5. Project staffing and organization.
Page 4
RFP — Design, Construction Administration/Inspection, Surveying and Staking Services
August 31, 2010
6. Resumes of project staff.
7. Minimum three (3) references with contact names, addresses and
telephone numbers.
8. A written statement of your firm's willingness to accept the terms of the
Consulting Services Agreement (Exhibit "B")
9. Additional information regarding the firm, sample reports, outputs or
pertinent insight about the design, inspection, surveying and staking
services may be included.
The consultant's fee proposal shall contain the following information:
Not -to -exceed (NTE) figure and hourly billing rates for typical staff
classifications and cost breakdown per task. All assumptions upon
which the costs are based shall be stated. Fee proposal shall be
submitted in a separate sealed envelope.
IV. SELECTION OF QUALIFIED CONSULTANT
The City will select the consultant for this project based on a combination
of factors such as qualifications, past experience with similar projects,
approach to this particular service and references. There may be
interviews of some or all consultants who submit proposals. The selected
firm shall enter into the Consulting Services Agreement with the City of
Diamond Bar, attached hereto as Exhibit "B." A statement MUST be
made in the proposal that all terms and conditions are acceptable.
Proof of Insurance requirements addressed in the professional services
agreement of this Request for Proposal shall be submitted by the selected
Consultant upon execution of the contract for submittal to the City Council.
The selected Consultant must submit a "Statement Certifying Insurance
Coverage" certifying that the required insurance coverage will be obtained
by the Consultant, and that the Consultant understands said coverage is
prerequisite for entering into an agreement with the City. The Consultant
is required to confirm with its insurance carrier that it can meet all the
requirements for insurance. Failure to meet with insurance regulations as
set forth shall result in the consultant's disqualification.
Page 5
RFP — Design, Construction Administration/Inspection, Surveying and Staking Services
August 31, 2010
The City has the right to reject all proposals at any point in the selection
process with no financial obligation to the consultants.
V. PROPOSAL
Consultants interested in responding to this Request for Proposal shall
submit a proposal by 3:30 p.m. on September 15, 2010. The proposal
shall be organized as described in the "Proposal Contents."
Three (3) sets of proposals shall be presented in one (1) sealed envelope,
and one (1) fee proposal shall be presented in one (1) sealed envelope.
Envelopes bearing the name, address and telephone number of individual
or entity submitting the proposal and shall be addressed to:
Mr. Erwin Ching
Assistant Engineer
City of Diamond Bar
21825 E. Copley Drive
Diamond Bar, California 91765
Envelope for proposals shall be clearly marked with the notation: "DO NOT
OPEN- PROPOSAL."
Envelope for fee proposal shall be clearly marked with the notation: "DO
NOT OPEN- FEE PROPOSAL."
For any questions regarding this Request for Proposal, please contact Mr.
Erwin Ching, Assistant Engineer, at (909) 839-7037.
Sincere ,
David G. Liu, P.E.
Director of Public Works
Attachments
Exhibits "A.1 to A.3"
Exhibit "B" - Consulting Services Agreement
September'15, 2010
Mr. Erwin Ching
Assistant Engineer
City of Diamond Bar
Public Works Department
21825 E. Copley Drive
Diamond Bar, CA 91765
SUBJECT: Proposal for the
Services for the
Installation Project
Dear Mr. Ching:
E%HIBIT "B"
1NTKODUCTION
Design, Construction Administration/Inspection, Surveying and Staking
2010.2011 Community Development Block Grant (CDBG) Curb Ramp
DMS Consultants, Inc. is pleased to present this proposal to provide civil engineering design, construction
administration/inspection, surveying and staking services for the subject project.
DMS is a Minority Business Enterprise (MBE/SBE) which provides engineering consulting and related services to
various government agencies, institutions and developers. As a small business, DMS is committed to personal service,
high quality products, close communications and enduring client relationships. As an MBE, we offer compliance with
contractual requirements pertaining to affirmative action.
Mr. Surender Dewan, President of DMS Consultants, Inc., would be assigned as the Project Manager of this project.
As such, Mr. Dewan would be responsible for the overall scheduling and budget control and would be available to meet
with the City to discuss the project as required.
I hope that our experience, record of performance and sincere interest in working with the City of Diamond Bar will
result in a favorable consideration. We look forward to the opportunity of working with and your staff.
Sincerely,
DMS Consultants, Inc.
Surender Dewan, P.E.
President
MS
,
iNC-
C I V I L E L G I N E E K S
r
The City of Diamond Bar intends to retain the services of a consultant to provide civil engineering
design, construction administration/inspection, surveying, and staking services for the 2010-2011
Community Development Block Grant (CDBG) Curb Ramp Installation Project.
The proposed improvements include removal of curb ramps not conforming to ADA standards and
installation of new ramps in the existing right-of-way to provide pedestrian access with ADA
accessibility in areas identified as:
■ Adel/Gerndal Neighborhood (Exhibit A.1 of the RFP)
■ Calbourne Neighborhood (Exhibit A.2 of the RFP)
■ Golden Prados Neighborhood (Exhibit A.3 of the RFP)
Services to be provided by DMS Consultants, Inc. under this proposal will encompass a full range of
services. These services include the following:
■ Design Survey
■ Utility Coordination
■ Preparation of Improvement Plans
■ Preparation of Estimate of Probable Cost
■ Construction Administration and Inspection
For the purpose of this proposal we have assumed a total construction period of thirty (30) calendar
days.
Page 8
2010-2011 CDBG Curb Ramp Installation
DE.516N FHA5r-
PRELIMINARY DESIGN DEVELOPMENT
® In a consultation meeting with the City, the scope of work, procedure and the precise limits of the project
improvements will be reviewed.
® Obtain from the City existing right-of-way maps and improvements for locations requiring construction of
curb ramps (if available).
UTILITY COORDINATION
■ Request information from utility companies for existing facilities within the project area.
■ Throughout the duration of the contract, our field inspector will coordinate as necessary with utility
companies to ensure smooth completion of the project.
DESIGN SURVEY
■ Conduct a topographic survey for intersections having steep grades as identified in the Project
Understanding section. Set temporary bench marks for curb ramps and BCRs.
SCHOOL COORDINATION
® There is one school adjacent to the Golden Prados neighborhood, namely Lorbeer Middle School. We
will ensure that said construction will be coordinated with school administrators to minimize traffic
disruption during the school drop-off and pick-up hours.
IN Our inspector will make sure that the contractor notifies the affected school in a timely fashion in
accordance with project specifications.
PRELIMINARY DESIGN
• Prepare base maps using computer aided drafting (AutoCAD).
■ Record drawings provided by utility companies will be used in conjunction with field data showing
manholes, valves, and other appurtenances located during the design survey.
® Curb ramp improvements:
• Prepare base maps at 1"=10' horizontal scale on 8'/z"x 11" sheets.
• Prepare preliminary curb ramp plans.
Prepare typical and specific details.
■ Prepare preliminary estimate of probable cost.
FINAL DESIGN
n Prepare final improvement plans on 8'/2'x11" sheets, unless otherwise necessary. Final improvement
Page 15
2010-2011 CDBG Curb Ramp Installation
• Vicinity and location map with plan sheet index and scale.
• Utility and plan legends, benchmark, construction notes, etc.
E Prepare project specifications, cost estimates and bid package.
■ The project specifications will include the required CDBG certification form, The certification established
conforming to provisions of Section 1605 - Use of American Iron, Steel, and Manufactured Goods. In
addition to certifying that the materials comply with the specifications, contractors shall also certify that all
manufacturing processes for the materials occurred in the United States, except for the exemptions
allowed in paragraph IV of the Bulletin. Note that these requirements do not prevent a minimal use of
foreign steel and iron materials if the total combined cost of such materials used does not exceed one-
tenth of 1% of the total contract cost or $2,500, whichever is greater. The contractor shall furnish the
project engineer with acceptable documentation of the quantity and value of any foreign steel and iron
prior to incorporating such materials into the work.
COMMUNICATIONS
■ DMS Consultants, Inc. is extremely aware of the impact the project may have on the community. We will
closely review the contractor's proposed method of construction, schedule and traffic control, and will
develop construction phasing/sequencing so as to ensure that the impact to residents and commuters is
minimized.
■ We will emphasize to the Contractor the necessity of maintaining access to all properties at all times,
except as required for construction for a reasonable period of time. We will also ensure that the
Contractor notifies all affected properties least 48 hours prior to any temporary construction of access in
accordance with the project specifications.
TRASH PICKUP AND STREET SWEEPING
■ We will provide the Contractor with street sweeping and trash pickup schedules at the pre -construction
meeting and will require the contractor to develop his construction schedule accordingly, so as to
minimize any inconvenience to residents, and to make certain that trash is picked up on the regularly
scheduled day.
Page 16
2010-2011 CDBG Curb Ramp Installation
TRAFFIC CONTROL
® Our inspector will ensure that all traffic control devices are in place every morning prior to construction
and the contractor has proper signage in place for detour of pedestrian traffic in the project area. We will
also that at the end of each work day all portable traffic controls have been removed from the
construction area.
COMPLIANCE WITH NPDES REQUIREMENTS
■ Our inspector will ensure all construction activities are conducted in a manner to protect storm drains and
bodies of water from pollution.
a During construction catch basins in the project area will be protected by placement of filter fabric, sand
bags or combination thereof to protect polluted water from running into storm drain system.
■ The contractor will be required to comply with all requirements of the NPDES permit including preparation
and implementation of a Storm Water Pollution Prevention Plan (SWPPP).
I PROJECT CLOSEOUT
■ Coordinate a final walk-through and prepare "Punch List" items, certify completion of the project and
recommend acceptance.
® Submit contractor's approved record drawings to the City.
® Finalize all change orders and prepare final estimate per measured quantities.
® Recommend final acceptance of the project.
QUALITY CONTROL
® The importance of quality control cannot be overemphasized. The project manager will review and check
all documents before they are issued or submitted to the City.
Page 17
2010-2011 CDBG Curb Ramp Installation
I
0
CON5TRUCTION FHASE.
CONSTRUCTION STAKING
■ Mark in field the limits of removals per the type of ramp proposed at locations to be staked.
IN Mark in the field the centerline locations of the ramps and dimensions of upstream and downstream "x"
of the ramps.
CDBG COMPLIANCE
IN Conduct field interviews of each contractor, subcontractor and trade.
• Review certified payrolls and fringe benefit statement to verify compliance with current wage
determination.
■ Ensure all equal employment opportunity, labor, and wage decision posters have been posted.
■ Review contractors affirmative action plan.
• Censure contractor submits all required HUD documents, including monthly employment utilization
reports and notify contractor if documents are not submitted in a timely manner.
CONSTRUCTION INSPECTION
■ Field inspector will perform inspector/administrator's duties as set forth in the scope of work for the
project. Guidance for the manner in which those duties are carried out is best described in:
• Project Plans and Specifications
• Standard Specifications for Public Works Construction, Latest Edition
• Public Works Inspector Manual
DAILY/ WEEKLY REPORTS
IN Field inspector will prepare daily logs addressing progress of the project, weather conditions, number of
workers on site, subcontractors present on site, directions given to the contractor, and potential
problems which may cause delay or extra work.
MONITOR CONTRACTOR PROGRESS
■ Field inspector will answer contractor's questions regarding design issues and review or monitor the
contractor's progress and schedule.
s Impact to local residences will be minimized through careful coordination with the contractor.
• Strict adherence to the approved schedule will be required. If necessary, the contractor will be
immediately notified when his progress falls behind schedule. Our inspector, with concurrence of City
staff, will immediately resolve the design issue between the contractor and designer in order to minimize
any potential delays.
Page 18
2010-2011 CDBG Curb Ramp Installation
The most important element in the provision of professional services is the assignment of key
personnel. Quality personnel and an effective management system combine to produce quality
services. Accordingly, the following personnel will be assigned to this project.
Surender Dewan, P.E. Project Manager
Shawn Chadha Project Engineer
Hoang Nguyen Design Engineer
Daniel Smick Construction Inspector
Rene Cohen Construction Inspector (Alternate)
Charles Tuggle, L.S. Survey Party Chief
City of Diamond Bar
Mr. Surender Dewan, P.E.
President / Project Manager
DMS Consultants, Inc.
Nishant Chadha Hoang Nguyen
Project Engineer1—flDesign Engineer
DMS Consultants, Inc. DMS Consultants, Inc.
Daniel Smick Rene Cohen
Construction Inspector —fl Construction Inspector
DM(Alternate) S Consultants, Inc. DMS Consultants, Inc.
Charles Tuggle, L.S.
Survey Manager
DMS Consultants, Inc.
Survey Crew • -
Page 20
2010-2011 CDBG Curb Ramp Installation
FF_FKOF05AL
2010.2011
Community Development Block Grant (CDBG)
Curb Ramp Installation Project
DMS Consultants, Inc.
Design Services
Preliminary Design Development..........................................................................$810.00
UtilityCoordination................................................................................................. $290.00
TopographicSurvey............................................................................................$3,120.00
ProjectPlans.......................................................................................................$4,640.00
Project Specifications and Estimate....................................................................$2,980.00
Reproductions.......................................................................................................$500.00
Assistance During Bidding Phase.........................................................................
Included
SUBTOTAL:
$12,340.00
Construction Staking and
Inspection Services
Pre -Construction Meeting.......................................................................................$860.00
Construction Administration - Project Manager ...................................................$4,160.00
Construction Inspection - Field Inspector..........................................................$12,920.00
Construction Staking/ Removals..........................................................................$5,070.00
SUBTOTAL:
$23,400.00
NOT TO EXCEED FEE:
$35,740.00
MV
0_NSUrr TAN T S_ Ih^.
C f V f L E F G I X E E R 5
2010.2011
Community Development Block Grant (CDBG)
Curb Ramp Installation Project
DMS Consultants, Inc.
Description
Project
Manager
Project
Engineer
Field
Inspector
2-Man
Survey
Crew
Clerical
Total
Hours
DESIGN SERVICES
Preliminary Design Development
4
2
2
8
Utility Coordination
2
2
4
Topographic Survey
16
16
Project Plans
8
40
48
Project Specifications and Estimate
12
6
16
34
Assistance During Bidding Phase
CONSTRUCTION STAKING &
INSPECTION SERVICES
Pre-Construction Meeting
4
4
8
Construction Administration
32
32
Construction Inspection
152
152
Construction StakingJRemovals
26
26
TOTAL:
60
50
156
42
20
328
Page 32
2010-2011 CDBG Curb Ramp Installation
2010-2011
Community Development Block Grant (CDBG)
Curb Ramp Installation Project
DMS Consultants, Inc.
October November December
4 1 11 1 18 25 1 1 8 1 15 1 22 1 29 6 1 13 1 20 1 27
Task Name — Design Phase
NOTE - Based on the assumption:
Notice to proceed issued
October 4, 2010.
Design Survey
Utility Coordination
Preliminary Improvement Plans
Estimate of Probable Costs
City Review of Preliminary Plans
Final Improvement Plans
Project Specifications and Final Estimate
Design Phase Complete -100%
Design Complete - 5 Weeks
Task Name — Construction Phase
NOTE - Based on the assumption:
30 calendar days for construction
completion from notice to proceed
issued.
Construction Administrationllnspection
CITY COUNCIL
Agenda # 6.7
Meeting Date: 10/5/2010
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: RESOLUTION NO. 2010 -XX OFT E CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE APPLICATION FOR $ 113,290 OF LAND AND WATER
CONSERVATION GRANT FUNDS, WHICH IF AWARDED, REQUIRES A
$113,291 MATCH FROM THE CITY, FOR THE SUMMITRIDGE PARK
SOUTHERN TRAIL VISTA PROJECT.
RECOMMENDATION: Adopt the Resolution.
FINANCIAL IMPACT: Development of the Summitridge Park Southern Trail Vista is
estimated to cost $226,581. The Land and Water Conservation grant requires a 50% match from
the City. Staff is requesting $113,290 from the Land and Water Conservation Fund. The
remaining amount is $113,291. There are Park Development funds, Quimby funds and
Proposition A "Safe Parks Act" funds available for this match.
BACKGROUND: A southern trail at Summitridge Park is part of the City's Recreational Trails
and Bicycle Route Master Plan. This project would complete 1,216 feet of this trail. Estimated
cost to fund these improvements is $226,581. The Land and Water Conservation grant provides
an opportunity to obtain funding to develop this hard pan trail. As this is a matching grant, any
grant funds awarded to the City of Diamond Bar will have to be matched at 50% by the City.
DISCUSSION: The grant application for this grant is being prepared by Community Services
staff. The decomposed granite trail will be developed from the lower parking lot of the Diamond
Bar Center down the existing hard pan trail that leads to a vista area just above the homes off
Monument Canyon Drive and Grubstake Drive. The project will include split rail fencing and
construction of landscape tie steps down the slope, another area of landscape tie steps to help
mitigate the 25±% grade at the beginning of the trail, one viewing area with shade structure, one
rest stop, trash receptacles and interpretive signage. The application is due November 1, 2010.
This Resolution is a required element of the grant application. This is one of many applications
that staff has submitted in an effort to obtain funds to construct improvements identified in the
Trails Master Plan. Examples are funding for the four phases of the Sycamore Canyon Park
Trails and the trailheads at Steep Canyon and the easJDY: 'of the Diamond Bar Center property.
PREPARED BY: RE I V1f
Alison Meyers
C.S. Coordinator Bo s
Director of Community Services
RESOLUTION NO. 2010 -XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
APPLICATION FOR LAND AND WATER CONSERVATION FUND FOR THE SUMMITRIDGE
PARK SOUTHERN TRAIL VISTA PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a
federal Land and Water Conservation Fund Grant -In -Aid program, providing Matching funds to the
State of California and its political subdivisions for acquiring lands and developing Facilities for
public outdoor recreation purposes; and
WHEREAS, the California Department of Parks and Recreation is responsible for
administration of the program in the State, setting up necessary rules and procedures governing
Applications by local agencies under the program; and
WHEREAS, said adopted procedures established by the State Department of Parks and
Recreation require the Applicant to certify by resolution the approval of Applications and the
availability of eligible Matching funds prior to submission of said Applications to the State; and
WHEREAS, the proposed Summitridge Park Southern Trail Vista Project is consistent with
the most recent Califomia Outdoor Recreation Plan (CORP); and
WHEREAS, the Project must be compatible with the land use plans of those
jurisdictions immediately surrounding Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby:
1. Approves the filing of an Application for Land and Water Conservation Fund assistance; and
2. Agrees to abide by SECTION 6(F)(3) of Public Law 88-578 which states "No property acquired or
developed with assistance under this section shall, without the approval of the National
Secretary of the Interior, be converted to other than public outdoor recreation uses. The
Secretary shall approve such conversion only if he finds it to be in accord with the then existing
comprehensive statewide outdoor recreation plan and only upon such conditions as he deems
necessary to assure the substitution of other recreation properties of at least equal fair market
value and of reasonably equivalent usefulness and location."
3. Certifies that said agency has Matching funds from eligible sources and can finance 100
percent of the Project, which up to half may be reimbursed; and
4. Certifies that the Project is compatible with the land use plans of those jurisdictions immediately
surrounding the Project; and
5. Appoints the City Manager of the City of Diamond Bar as agent of the APPLICANT to conduct all
negotiations and execute and submit all documents, including, but not limited to, Applications,
contracts, amendments, payment requests, and compliance with all applicable current state and
federal laws which may be necessary for the completion of the aforementioned Project.
Approved and Adopted on the 5th day of October 2010.
Carol Herrera
Mayor
........ ...
�ki �l I
ii
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: RESOLUTION NO. 2010 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR $
113,290 OF LAND AND WATER CONSERVATION GRANT FUNDS, WHICH IF AWARDED, REQUIRES A $113,291 MATCH FROM THE
CITY, FOR THE SUMMITRIDGE PARK SOUTHERN TRAIL VISTA PROJECT.
RECOMMENDATION: Adopt the Resolution.
FINANCIAL IMPACT: Development of the Summitridge Park Southern Trail Vista is
estimated to cost $226,581. The Land and Water Conservation grant requires a 50% match from the City. Staff is requesting
$113,290 from the Land and Water Conservation Fund. The remaining amount is $113,291. There are Park Development funds,
Quimby funds and Proposition A "Safe Parks Act" funds available for this match.
BACKGROUND: A southern trail at Summitridge Park is part of the City's Recreational Trails and Bicycle Route Master Plan. This
project would complete 1,216 feet of this trail. Estimated cost to fund these improvements is $226,581. The Land and Water
Conservation grant provides an opportunity to obtain funding to develop this hard pan trail. As this is a matching grant, any grant
funds awarded to the City of Diamond Bar will have to be matched at 50% by the City.
DISCUSSION: The grant application for this grant is being prepared by Community Services staff. The decomposed granite trail will
be developed from the lower parking lot of the Diamond Bar Center down the existing hard pan trail that leads to a vista area just
above the homes off Monument Canyon Drive and Grubstake Drive. The project will include split rail fencing and construction of
landscape tie steps down the slope, another area of landscape tie steps to help mitigate the 25±% grade at the beginning of the
trail, one viewing area with shade structure, one rest stop, trash receptacles and interpretive signage. The application is due
November 1, 2010. This Resolution is a required element of the grant application. This is one of many applications that staff has
submitted in an effort to obtain funds to construct improvements identified in the Trails Master Plan. Examples are funding for the
four phases of the Sycamore Canyon Park Trails and the trailheads at Steep Canyon and the east s'de of the Diamond Bar Center
property.
Agenda # 6. 7
Meeting Date: 10/5/2010
Director of Community Services
PREPARED BY:
Alison Meyers C.S. Coordinator
RESOLUTION NO. 2010 -XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
APPLICATION FOR LAND AND WATER CONSERVATION FUND FOR THE SUMMITRIDGE
PARK SOUTHERN TRAIL VISTA PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund
Grant -In -Aid program, providing Matching funds to the State of California and its political subdivisions for acquiring lands and
developing Facilities for public outdoor recreation purposes; and
WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting
up necessary rules and procedures governing Applications by local agencies under the program; and
WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the Applicant to certify by
resolution the approval of Applications and the availability of eligible Matching funds prior to submission of said Applications to the
State; and
WHEREAS, the proposed Summitridge Park Southern Trail Vista Project is consistent with the most recent California Outdoor
Recreation Plan (CORP); and
WHEREAS, the Project must be compatible with the land use plans of those jurisdictions immediately surrounding Project;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby:
1. Approves the filing of an Application for Land and Water Conservation Fund assistance; and
2. Agrees to abide by SECTION 6(F)(3) of Public Law 88-578 which states "No property acquired or developed with assistance under
this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor
recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive
statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other
recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location."
3. Certifies that said agency has Matching funds from eligible sources and can finance 100 percent of the Project, which up to half
may be reimbursed; and
4. Certifies that the Project is compatible with the land use plans of those jurisdictions immediately surrounding the Project; and
5. Appoints the City Manager of the City of Diamond Bar as agent of the APPLICANT to conduct all negotiations and execute and
submit all documents, including, but not limited to, Applications, contracts, amendments, payment requests, and compliance with all
applicable current state and federal laws which may be necessary for the completion of the aforementioned Project.
Approved and Adopted on the 5th day of October 2010.
Carol Herrera Mayor
1
6
Trait e.
opvipicittitittoparABIvd A'
A
1 r„re $,Alinetitb IP .-Voix..solok4;.... strit .6, ... , k
Proposed Summit Ridge Park Southern Trail Vista Improvements
Agenda # 8 , 1
Meeting Date: 10/5/2010
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Mang
TITLE: REVIEW AND APPROVAL OF C NCEPTUAL PLAN FOR SILVER TIP PARK
RECOMMENDATION: Approve conceptual plan and direct staff to commence work on
construction documents.
FINANCIAL IMPACT: $300,000 is included in the 2010/11 FY Budget for the construction of
Silver Tip Park improvements.
Background: The City Council has appropriated $300,000 in the 2010/11 FY budget to construct
improvements at Silver Tip Mini -Park. To determine what improvements are most desired by the
residents that live near the park, City Staff conducted two neighborhood meetings at the park. The
meetings were held on Saturday, April 24 and Saturday, June 12. Thirty residents attended the
meeting in April and 12 residents attended the June meeting. Resident input from the April meeting
was used to develop the conceptual plan included with this report. The conceptual plan was
presented to the residents at the June meeting and it received a positive response. The Parks &
Recreation Commission reviewed the conceptual plan at their meeting on June 24, 2010. They voted
unanimously to recommend approval of the plan to the City Council. About 400 notices were mailed
to homes around Silver Tip to advertise this agenda item. There is also a sign posted on the park
property promoting this meeting as well.
Discussion: The improvements proposed for Silver Tip Mini -Park include two new tot lots with
rubberized surfacing, concrete loop pathway with security lights, new benches and picnic tables,
exercise equipment, gazebo shade structure with barbeque, improved drainage, barrier fencing at top
of slope, ADA accessible drinking fountain with pet bowl, park identification signage, ADA accessible
park entry walkway, new trash receptacles, additional landscaping and expansion of the irrigation
system. With City Council approval, staff intends to include all the desired improvements in the
construction documents for the bidding process. Then, depending on the cost of the various
improvements, items costing up to the $300,000 budget will be constructed, and the remaining items
will need to wait for a future phase II to be constructed, when additional funding becomes available.
The items staff believes will be delayed until the future phase include the gazebo shade structure,
exercise equipment, park monument sign, security lights, additional landscaping and expansion of the
irrigation system.
The consultant that developed this plan, Architerra Design Group, will attend this meeting to present
the concept plan.
PREPARE AND REVIEWED BY:
Director of Community Services
Attachments:
Conceptual Plan of Silver Tip Park
Legend to Conceptual Plan
Probable Construction Costs dated 6/22/10
Minutes of June 24, 2010 Parks & Recreation Commission Meeting
LEGEND TO CONCEPTUAL PLAN:
1. 2 TO 5 YEAR OLD PLAYLOT WITH COLORED RUBBERIZED SURFACING AND PLAY EQUIPMENT.
2. 5 TO 12 YEAR OLD PLAYLOT WITH COLORED RUBBERIZED SURFACING AND PLAY EQUIPMENT.
3. CONCRETE LOOP PATHWAY.
4.6 FOOT LONG BENCH.
5. PICNIC PAD WITH 8 FOOT PICNIC TABLE.
6. EXERCISE NODES WITH EQUIPMENT AND DECOMPOSED GRANITE PAVING.
7. PATHWAY SECURITY LIGHTING.
8. SEATWALL.
9. GAZEBO SHADE STRUCTURE WITH TWO PICNIC TABLES.
10. POST -MOUNT PARK BARBEQUE.
11. STORMWATER PERCOLATION BIOSWALE WITH LANDSCAPE BOULDERS.
12. EXISTING TRANSFORMER AND BOLLARDS.
13. OPEN LAWN AREA,
14. STREET -SIDE BARRIER FENCING.
15. EXISTING PLANTED SLOPE.
16. EXISTING SLOPE V -DITCH.
17. CITY SIDEWALK.
18. STREET LIGHT.
19. LANDSCAPE BOULDER.
20. MULTI-USER PERSONIPET DRINKING FOUNTAIN.
21. TRASH RECEPTACLE.
22. PARK MONUMENT SIGNAGE.
23. REALIGNED ADA ACCESSIBLE CONCRETE WALKWAY.
24. REPLANTED SLOPE AND TREE REMOVAL PER L.A. COUNTY FIRE DEPARTMENT FUEL MODIFICATION
REQUIREMENTS.
25. EXISTING CATCH BASIN TO REMAIN.
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SILVERTIP PARK 6/22/10
CITY OF DIAMOND BAR
OPINION OF PROBABLE CONSTRUCTION COSTS
Date: June 22, 2010
CREATED BY: JGG/JRC
ITEM
QUANTITY
UNIT
UNIT PRICE
ITEM COST
LANDSCAPE CONSTRUCTION
•DEMOLITION
Play Equipment Removal
1
ALLOW
$3,000.00
$3,000.00
Bench Removal
3
EA.
$50.00
$150.00
Trash Receptacle Removal
3
EA.
$20.00
$60.00
Drinking Fountain Removal
1
EA.
$100.00
$100.00
Sand @ Play Area Removal
3126
S.F.
$0.20
$625.20
Concrete removal
1950
S.F.
$1.50
$2,925.00
Section Subtotal
$6,860.20
• EARTHWORK/ GRADING
Fine Grading
14453
S.F.
$0.55
$7,949.15
Drainage
326
L.F.
$12.00
$3,912.00
Section Subtotal
$11,861.15
• CONCRETE AND PAVING
Curb at Play Area
131
L.F.
$12.00
$1,572.00
Concrete Paving - med. broom finish
10656
S.F.
$5.50
$58,608.00
Concrete Paving-, w/ retardant finish
2379
S.F.
$7.50
$17,842.50
12" Wide Concrete Bands
126
L.F.
$9.00
$1,134.00
18" Seat Wall (w/ concrete cap)
188
L.F.
$55.00
$10,340.00
Section Subtotal
$89,496.50
• FENCING AND RAILING
Barrier Fencing @ Top of Slope
363
L.F.
$18.00
$6,534.00
Section Subtotal
$6,534.00
*SITE AMENITIES
Benches
6
EA.
$800.00
$4,800.00
Play Equipment @ Tot -Lot (2-5 yrs.)
1
L.S.
$25,000.00
$25,000.00
Play Equipment @ Tot -Lot (5-12 yrs.)
1
L.S.
$40,000.00
$40,000.00
Extra Play Equipment @ Tot -Lot
1
ALLOW
$10,000.00
$10,000.00
Picnic Table
5
EA.
$1,200.00
$6,000.00
Drinking Fountain
1
EA.
$2,100.00
$2,100.00
Trash Receptacles
4
EA.
$800.00
$3,200.00
Park Monument Sign
1
EA.
$7,500.00
$7,500.00
Totlot Rubber Surfacing, 3-1/2" Concrete Base
2807
S.F.
$14.00
$39,298.00
Exercise Equipment (6 events)
1
ALLOW
$12,000.00
$12,000.00
Gazebo
1
ALLOW
$35,000.00
$35,000.00
Barbeque and Counter
1
EA.
$1,200.00
$1,200.00
Bio -Swale
2545
S.F.
$4.50
$11,452.50
Landscape Boulders
50
EA.
$120.00
$6,000.00
Bollards @ entry
2
EA.
$500.00•
$1,000.00
Section Subtotal
$204,550.50
10221-A Trademark Street, Rancho Cucamonga, CA 91730
(909) 484-2800 Fax (909) 484-2802 Page 1 of 3
ARCIHIIIT]ERRA D ESHGN GROUP
• ELECTRICAL
Security Lighting - Solar type
17
EA.
$2,500.00
$42,500.00
Section Subtotal
$42,500.00
LANDSCAPE CONSTRUCTION SUBTOTAL
$361,802.35
LANDSCAPE PLANTING
• EARTHWORK / GRADING
Soil Prep
14453
S.F.
$0.25
$3,613.25
Section Subtotal
$3,613.25
*TREES
15 Gallon (Double Stake)
10
EA.
$85.00
$850.00
24" Box Tree
110
EA.
$245.00
$26,950.00
36" Box Tree
4
EA.
$650.00
$2,600.00
Section Subtotal
$30,400.00
*SHRUBS (60/40 @ 42" o.c.)
1 Gallon
817
EA.
$6.75
$5,517.45
5 Gallon
545
EA.
$18.00
$9,808.80
Section Subtotal
$15,326.26
*SHRUBS @ SLOPE (70/30 @ 72" o.c.)
1 Gallon
1309
EA.
$6.75
$8,837.25
5 Gallon
561
EA.
$18.00
$10,099.71
Section Subtotal
$18,936.96
•GROUNDCOVER
Sod
5929
S.F.
$0.85
$5,039.65
Section Subtotal
$5,039.65
• MISCELLANEOUS
3" Shredded Mulch
14453
S.F.
$0.35
$5,058.55
3" Shredded Mulch @ Slopes
58309
S.F.
$0.40
$23,323.60
Concrete Mowstrip
247
L.F.
$9.00
$2,223.00
Sand
1696
S.F.
$2.75
$4,664.00
Decomposed Granite - 3"
1460
S.F.
$3.75
$5,475.00
Section Subtotal
$40,744.15
LANDSCAPE PLANTING SUBTOTAL
$114,060.26
LANDSCAPE IRRIGATION
New Automatic Irrigation System - Shrubs
14453
S.F.
$1.45
$20,956.85
Mod. Automatic Irrigation System - Shrubs at Slope
58309
S.F.
$0.50
$29,154.50
Mod. Automatic Irrigation System - Turf
5929
S.F.
$1.00
$5,929.00
Section Subtotal
$56,040.35
LANDSCAPE IRRIGATION SUBTOTAL
$56,040.35
LANDSCAPE MAINTENANCE
90 Day Maintenance Period
78691
S.F.
$0.05
$3,934.55
Section Subtotal
$3,934.55
LANDSCAPE MAINTENANCE SUBTOTAL
$3,934.55
10221-A Trademark Street, Rancho Cucamonga, CA 91730
(909) 484-2800 Fax (909) 484-2802
Page 2 of 3
ARCHITERRA DESIGN GROUP
TOTAL
10% CONTINGENCY
GRAND TOTAL
$535,837.51
$53,583.75
$589,421.27
Cost per Square Foot 97078 S.F. $6.07
10221-A Trademark Street, Rancho Cucamonga, CA 91730
(909) 484-2800 Fax (909) 484-2802
Page 3 of 3
JUNE 24, 2010 PAGE 2 P&R COMMISSION
2. INFORMATIONAL ITEMS
2.1 RECREATION PROGRAM UPDATE — RS/Murphey
2.1.1 PowerPoint Presentation —Summer Special Events
2.2 Parks Report— PMS/Jordan
2.2.1 Power Point Presentation — Cell Sites in City Parks
3. OLD BUSINESS:
3.1 SUBCOMMITTEE ASSIGNMENTS:
Chair/Grundy appointed the following subcommittees:
User Group — Chair/Grundy and VC/Owens
Parks Master Plan — Chair/Grundy and C/Herndon
Trails Master Plan — C/Herndon and C/Roberto
DB 4Youth "In Action"—C/Liang and C/Roberto
4. NEW BUSINESS:
4.1 Silver Tip Mini -Park — Review of Proposed Conceptual Design
CSD/Rose stated that contained in the Commissioner's agenda packet is
a schematic plan for Silver Tip Mini -Park and for the amenities at the park.
Staff hosted two neighborhood meetings at the mini -park location. The
residents conducted a survey to determine community interest for what
would be available in the park. The conceptual plan before the
Commission this evening represents the community's highest priorities for
what they wanted in the park which were confirmed in a follow up meeting
with the residents. The feedback to staff is that residents feel the
conceptual plan represents what they were seeking. The budget for this
project is about $300,000 and the conceptual plan before the Commission
this evening is projected to cost about $525,000. Staff told the residents
that in order to meet their objectives the project would have to be phased
as money becomes available. CSD/Rose recommended that the
Commission review the conceptual plan, receive public input *and
recommend approval of the proposed plan to the City Council.
Jeff Chamlee, Architerra Design Group, stated that this almost 3 -acre site
has been available since the surrounding homes were developed about
20 years ago and was originally designed as a passive park. The
improvements are not designed to change that use, but to improve the
passive use of the site. He explained the conceptual plan for updating the
park which will include upgrading features to meet current ADA
accessibility requirements.
JUNE 24, 2010 PAGE 3 P&R COMMISSION
C/Herndon asked if staff made provisions to block vehicle access and Mr.
Chamlee responded that a curb cut would be done to make sure that
emergency vehicles have access and there will be a removal bollard to
prevent unwanted vehicular traffic. C/Herndon asked if it was desirable to
have a picnic table without shade and Mr. Chamlee responded that shade
would be provided at each bench location. C/Herndon said he was
impressed that this park has the potential of being an entrance to a new
trail that would access the ridge adjacent to the park and wanted to know
what it would take to develop a rough trail. Would the City have to fully
develop a trail or could it be roughed in and potentially developed at a
later date. If so, would the City need to include provisions for a trail
entrance? CSD/Rose responded that during the second neighborhood
meeting a trail was discussed. There is an access from the park that
could lead over to the Pantera Park trail. At this point, the City's priorities
are for trails in Summitridge and Sycamore Canyon Parks followed by
Pantera and Peterson Parks so it will likely be 10 years before this park
can be developed. However, if a Boy Scout group or some other group
wished to volunteer to cut a trail to Pantera the City would be glad to work
with them on that issue.
Chair/Grundy asked how many pieces of equipment would be included in
the exercise nodes. Mr. Chamlee said that there would likely be two
pieces of equipment for each node due to the size of the nodes.
Chair/Grundy asked the distance of the loop walk and Mr. Chamlee
responded about 300 feet. Chair/Grundy asked what was between
Longview Drive and the lawn area and Mr. Chamlee responded that it was
a sloped area down to Longview Drive. The project envisions fencing
(two -rail split rail with wire mesh) along the top of the slope.
VC/Owens asked if the proposed bollard was adequate for maintenance
access and PMS/Jordan responded yes, as long as there is a removal
bollard such as those located at Pantera Park and Peterson Park_ The
proposed access will allow access to all areas of the park.
C/Roberto asked if it would be possible to place the transformer
underground. Mr. Chamlee said he was not certain about the restrictions
and there would be costs involved in doing so. CSD/Rose stated that the
City's experience has been that Edison will charge the City for whatever is
done and it would most likely cost in the area of $10,000 based on work
done at Sycamore Canyon and he doubted that the City would spend its
limited resources in that manner. C/Herndon suggested plantings in the
area of the tower to minimize its effects. Mr. Chamlee agreed that it could
be screened better than it is now.
C/Roberto asked if based on the budget available for the project staff
would make a recommendation about what should be done first.
CSD/Rose responded that the following items are essential: Demolition,
grading, concrete paving (eligible for Federal Funding) fencing at top of
the slope, ditches, play equipment, picnic tables, drinking fountain, rubber
surfacing/sand combination, aisle swell for drainage, entry bollards,
JUNE 24, 2010
5.
PAGE 4 P&R COMMISSION
security lighting (solar proposed). Landscaping and irrigation work. The
cost for these items is estimated at just over $300,000. Left over are
items including the Gazebo, the exercise equipment as well as; enhanced
landscaping.
A resident in the audience asked how long it would take for the park to be
built. CSD/Rose asked Mr. Chamlee to estimate the length of
construction assuming City Council approval in July. Mr. Chamlee said it
would take six to eight weeks for construction drawing to go to bid,
approximately 30 -days for the bid process and contract approval, about
30 -days for plan check with construction likely to commence late fall
earliest and lasting about four months. CSD/Rose estimated that the park
might be finished about March 2011 but a more reasonable timeframe
would be summer of 2011.
The speaker spoke off mike from the audience. Chair/Grundy thanked her
for her comments about an adequate walkway and leashed dogs to
prevent a crammed in feeling when she is walking. She agreed with
C/Herndon that the residents generally liked what they saw in the plans.
C/Herndon moved, VC/Owens seconded, to recommend City Council
approval of the plan as presented. Motion carried by the following Roil
Call vote:
AYES: COMMISSIONERS: Herndon, Liang, Roberto,
VC/Owens, Chair/Grundy
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
ANNOUNCEMENTS:
C/Liang thanked staff.
C/Roberto said the Summer Day Camp appears to be a great program. He
visited the Silver Tip Park and said he was surprised at how large it was. The
neighborhood should be thrilled with the proposed project, if approved.
C/Herndon said he is always very impressed with staff's work.
VC/Owens echoed C/Herndon's sentiments. The PowerPoint presentations are
very detailed and appreciated. He said he plans to attend the July 4th Blast.
Chair/Grundy encouraged his colleagues to complete their park walkthroughs
because he believes they are very beneficial to the community. The City does a
great job maintaining the parks and having said that, sometimes one does not
see what one sees and a fresh set of eyes can help to see what can be done to
improve already great parks. Chair/Grundy said in the event he was not able to
be present to receive the Parks and Recreation Month proclamation from the City
Council on July 6, he would appreciate it if VC/Owens would stand in for him.
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Conceptual Landscape Master Plan
-7 Silvertip Park
CITY OF DIAN'TOND BAR
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LEGEND
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SHADESTRUCTURE
TOTLOT AREA AND SHELTER
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5-12 STRUCTURE
PLAY STRUCTURES-
L------
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Kim
ROW/PIISFI-UP
47-1SQUATPRESS
EXERCISE STATIONS
PLYOMETRIC CHEST/BACK PRESS
TRADITIONAL "FIXED" EQUIPMENT KINETIC EQUIPMENT (MOVING PARTS)
L------ -----------------------------------------
Amenities Photo) xhibit
Silvertip Park
CITY OF DT, -,m( -,ND BAR
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